HomeMy WebLinkAbout1977-01-11 Info PacketCity of Iowa cg`
MORAN,.
DATE: January 7, 1977
TO: City Council
FROM: City Dfanager
RE: Material in Friday's Packet
Demorandum from Councilperson Carol deprosse to the City Council. LA -7
i`femorandum from City Manager regarding Section 8 Cooperative Agreements with
other governmental agencies. `1$
memoranda from the Director of Public Works:
a. Stop Signs at Court and Oaklawn 49
b: List of Handicapped Units 50
c. Cost of additional bus service in the evening hours 51
Memorandum from Paul Glaves regarding urban renewal activities. 51.
Memorandum from-Director of Parks and Recreation regarding status of the City Park
HCDA projects and the status of the neighborhood park HCDA projects. 53
Memorandum from the Director of Community Development regarding the tree ordinance
of Bloomington, Indiana. 54
Dfemorandum from the Housing Coordinator regarding the attendance record of
Housing Commissioners. 55
i
Memorandum from Julie Vann regarding Happy Hollow water detention controversy.
5(0
Schedule of activities planned for FY 1977 prepared by Julie Vann. 57
Memorandum from the Finance Department regarding newspaper recycling program.
58
Copies of letters in reply to correspondence on recent consent calendars:
a. bLs . Joan Arzbaecher Sq
b. Mr. Raymond E. Morgan bo
Invitation to the City Council to a reception in honor of Cleo A. Marsolais. L
Agenda for January 13, 1977, meeting of the Riverfront Commission. 67.
Minutes of the City /University meeting of December 15, 1976. 63
Gbnthly report for December for the Department of 11nrks and Recreation. 64
i- F'iae
Information from the Transit office regarding increased bus service. 45'
Article, Dountam suburbia prepares a comeback. 6G
Ay�udA ';oa'Paaks ,.'Reeec�oN Con�N,iesicK -�i 'i 67
0 0
NOTICE OF PUBLIC HEARING - BUDGET ESTIMATE GS
AID TO AGENCIES -RAPE ADVOCACY PROGRAM 69
JOHNSON COUNTY COW, CIL ON AGING 70
9SRICAN ASSOCIATION OF RETIRED PERSONS - COUNCIL ON AGING 71
IMPORTANT GUIDE TO BOND QUALITY -72.
MEM]J FROP•1 MAYOR NEUHAUSER TO COUNCIL RE: PROPOSED CDBG BUDGET 7 3
O)PYOF ADOPTED BUDGET AND CERTIFICATION OF TAXES 7-I
COUNCIL PROPOSED BUDGET - CQ\iMUNITY DEVELOPMENT BLOCK GRANT 7yF}
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City of Iowa City
O"
DATE: January 5, 1977
TO: Director of Community Development; Housing Coordinator; Chairman, Housing
Commission
FROM: City I amger
RE: Section 8 Cooperative Agreements with other Governmental Agencies
It has been proposed that the City enter into cooperative agreements with
other governmental agencies for the purpose of extending the Section 8 housing
assistance program to individuals living outside of the City. The Legal Depart-
ment has raised certain liability questions relating to that arrangement. I
have reviewed the correspondence from the Legal Department and the Housing
Coordinator.
Because of the liability question, I do not believe that the City of Iowa City
should enter into cooperative agreements with other governmental agencies for
Section 8 housing assistance unless the other governmental agencies provide an
indemnification and save harmless agreement for the City which is acceptable
to the Legal staff.
cc: City Attorney
City Council
Enclosures : 1. Mr. Kushnir's memorandum of December 14
2. Mr. Seydel's memorandum of December 17
M
City of Iowa CIPy
DATE: Dew ber 14, 1476
TO: Tony Kushnir, Asst_ City Attorney
FROM: Same
RE: Section 8 Program
FACES AND ISSUES PRESENTED
The City of Iowa City, Iowa,, is oontenplating entering into
a co-operative agreement with another governmental agency for
the purposes of extending the Section 8 Housing Assistance Pay-
ments Program to individuals living outside of the jurisdiction
of the City of Iowa City, Iowa.
1. What, if any, liability is the City of Iowa City
assuming in entering into such an arrangement?
2. What action can the City of Iowa City take to minimize
the liability, if any, thus assumed?
CONCLUSION
1. The City of Iowa City in acting as PHA (Public Housing
Authority) under the provisions of the Section 8 Housing Assistance
Payment Program is exposing itself to the following risks:
a. liability for careless or negligent inspection or
failure to perform an inspection of the leased premises
by the PHA or its authorized agents;
b, possible liability for careless or negligent conduct on
part of the lessee and his/her family.
2. To minimize the above risks the City should:
a. standarclize its inspection and administrative procedures.
This may be accomplished by providing for an aclainis-
trative guideline and checklist in the enforcement of the
program, and either
b. enter into hold harmless agreements with the owner to
save harmless the City, its agents and employees from any claim,
loss or damage resulting from any actions or inactions of the
lessee or his/her family, or
a enter into an agreenent with other public agencies to
provide a Section 8 Program to their residents; the City
should require an indemnification and hold harmless agreew -nt
0
-2- 0
Therein the public agency would save harmless and indemnify the
City of Iowa City, Iowa, its agents, officers and employees from
any claim of loss or injury resulting from or arising out of
the operation of the Section 6 Program,
DISCUSSION
The City of Iowa City as the PHA in the Section 8 Program, acts in the
capacities as an administrator and enforcer of the program. Some of its
duties as detailed under the program include the following:
a. Determining the eligibility of families who are to partici-
pate in the program.
b. Approving or disapproving the lease between the owner and
the family.
c. Inspecting prior to and during the duration of the lease to
determine if the premises are "decent, safe. and in a sanitary
condition."
d. Determining and making housing assistance payments.
e. Authorizing evictions.
f. Administrating and enforcing its contract with the owner and
taking appropriate action in case of owner noncompliance.
In acting as an administrator and enforcer, the City could be held
accountable for its performance. The duties imposed upon it are of a result
from the City of Iowa City entering into a contractual relationship with
the federal government and with the respective owners. Any breach of a duty
imposed upon the City would be a breach of contract. The protections given
to municipalities by Chapter 613A and the grant of inmunity normally given to
municipalities in the performance of their duties would not apply as the duties
imposed upon the City have arisen by contract. Thus the City's breach of any
obligations would give rise to a cause of action arising not out of a duty
owned to the general public but out of a duty to a specified party.
The City can minimize the risks by standardizing its administration and
enforcement procedures. Guidelines and checklists should be given to admin-
istrative and enforcement personnel so as to insure proper performance.
Such guidelines need not be rigid but should be prepared in such a manner as
to cover the procedures and techniques used by City personnel. All corres-
pondence and other official action should be documented with copies retained
by the City.
Other than accountability for its own actions, the City may be held
responsible for the actions of the participating families. Although the
Section 8 Program is written in such a manner as to minimize municipal
involvement in the actual leasing of the premises, there is an involvement
to an extent where, I believe, it may cause the City to be joined as a party
in an action against a participating family. An example of such an action
would be where the family as tenants would be the cause of a fire in the leased
premises. The owner may join the City as a co- defendant on the premise that
-3- •
the City is a lessee as well, claiming that the Housing Assistance Payment
Contract entered into between the City and the owner is in actuality fa lease.
The "Contract" calls for the giving of an interest in real property
specified term in exchange for monetary consideration. Although the City
does not intend to occupy the premises, it does exert control over the
premises: it approves the leasing arrangement between the owner and the
family; it conducts inspections to determine habitability; authorizes
evictions; and can terminate the lease upon the happening of certain condi-
tions. Section 1.2 of Part I of the "Contract" between the owner and the
PHA provides that the PHA shall pay on behalf of the family a housing assis-
tance payment. Further it is stated that neither the government nor the PHA
assumes any obligation for the family portion, or for the satisfaction of any
claim by the Owner against the family except in accordance with Section 1.5
of the "Contract." Section 1.5 deals with security deposits. This section,
in ny opinion, would not be construed as a save or hold harmless or an indemni-
fication provision. No risk is being shifted from the PHA to the family or
Owner for a breach of any duties that may arise from entering into the
"Contract." This section provides that any payment by the PHA does not consti-
tute a satisfaction of a family's obligation except as stated in the provisions
for security deposits wherein the owner may utilize the monies deposited as a
satisfaction for any rent due and owing.
To minimize these risks, the City may cause to be inserted in to the
"Contract" a provision that the owner will save the City harmless from any
loss or claim of damages resulting from or arising out of any action or
inaction of the participating family. There may be some problem in securing
such an agreement, as the owner or his/her insurance company will probably
know that reimbursement from the tenant would be unlikely. A more likely
arrangement would be securing an indemmnification and save harmless agreement
from other public agencies in whose jurisdictions the City would operate as the
PHA. The risks then would shift from the City to the other agency.
cc: Lyle Seydel, Housing Coord.
Neal Berlin, City Manager
■ ,
• City of Iowa CID
MEMORANDUM
DATE: December 17, 1976
TO: Neal Berlin, City Manager
PROM: Lyle G. Seydel, Housing Coordinator
RE: Legal Memo, December 14, 1976, Section 8 Program
The following comments and recommendations are provided
concerning Cooperative Agreements with other governmental
agencies.
1. First I will address the responsibility of the City
to fulfill the commitment to HUD in accordance with the
Annual Contributions Contract.
a. Part I, Para. 1.2 Authorization of Actions.
"In order to carry out the program, the PHA is
authorized to (a) enter into Housing Assistance
Payments Contracts, (b) make housing assistance
payments on behalf of families, and (c) take all
other necessary actions, all in accordance with
the forms, conditions and requirements prescribed
or approved by the government; provided, however,
that neither the PHA nor the government shall
assume any obligation beyond that provided in con-
tracts in the form approved by the government."
Comment: This is the City's authority to perform all the
functions required to administer the program. Note the
restriction on assuming any obligation beyond that provided
in contracts approved by HUD. This refers to the Housing
Assistance Payments Contract which is signed by the City
and the owner.
b. Part II, Annual Contributions Contract, Para.
2.4 Inspections. (a) The Public Housing Authority
shall require, as a condition for the making of
housing assistance payments, that the owner maintain
the assisted dwelling units and related facilities
in decent, safe and sanitary manner.
(b) The Public Housing Authority shall inspect
or cause to be inspected dwelling units and related
facilities prior to commencement of occupancy by
families, and thereafter at least annually, adequate
to assure that decent, safe and sanitary housing
accommodations are being provided and that the agreed -
to services are being furnished.
Page 2 •
City Manager
Comment: This function is mandatory on the part of the
Public Housing Authority. We do utilize the inspection
booklet provided by HUD so the procedures are standardized.
This booklet is signed by the owner, tenant, and since the
HUD Inspector General's review will be signed by the Housing
Specialist handling the case. Within Iowa Citv, the unit
must meet the City Code and the Housing Inspectors make the
inspection. In the unincorporated areas, this inspection
could be performed by the same persons; however, would be
limited to the inspection booklet. The inspection is made
and I can see no liability assumed by the City.
C. Part II, Para. 2.12 Insurance and Fidelity Bond
.Coverage. For purposes of protection against hazards
arising out of or in connection with the administrative
activities of the PHA in carrying out the Project, the
PHA shall carry adequate (a) comprehensive general
liability insurance, (b) workmen's compensation coverage
(statutory or voluntary) (c) automobile liability
insurance against property damage and bodily injury
(owned and non - owned) and (d) fidelity bond coverage of
its officers, agents, or employees handling cash or
authorized to sign checks or certify vouchers.
Comment: I believe the City could be negligent in meeting
the contract with HUD as outlined in Para. 2.12. It is
recommended that information be obtained on a liability,
errors /omissions type insurance to cover at least the program
and those personnel performing the administrative function.
While I am not recommending that we notify HUD at this time
it should be considered. At least informing them that we
are no longer insured.
2. Second. Comments concerning the Housing Assistance
Payments Contract HUD Form 52535A.
a. "The purpose of this contract is to enable the Lower
Income family, identified in section 1.1, to lease a
decent, safe and sanitary unit pursuant to the Section
8 Housing Assistance Payment Program."
Comment: This in my mind is the crux of the matter and
clearly states why the payment is being made.
b. Paragraph 1.1 details the family and the unit. The
lease must be approved by the Authority. To date, all
owners have utilized the lease provided by the Authority
and it does satisfy all the requirements of HUD.
Page 3 •
City Manager
C. Paragraph 1.2 details the monthly rent, the f amily
portion of the PHA assistance payment. Paragraph 1.2c
states "Neither the PHA nor the government has assumed
any obligation whatsoever for the family portion of the
contract rent, or for the satisfaction of any cla im by
the owner against the family, except in accordance with
Paragraph 1.5 of this contract. The financial obligation
of the PHA is limited to making housing assistance payments
on behalf of the family in accordance with this contract."
Comment: Underlining provided for emphasis, this very clearly
limits the obligation of the PHA to making payments. Nowhere
does the Authority assume any responsibility for the tenant's
action or non - action.
Paragraph 1.5 Security Deposit. This paragraph limits
the amount of security deposit that the owner can charge
the tenant to the amount equal to one month's gross family
contribution. If the tenant vacates the unit owe ing rent
and damages, the owner may claim the difference between
the security deposit and one month's contract rent. This
is a further restriction on the amount for which the PHA
is responsible.
d. Paragraph 2.6 and 2.7 Remedies Not Exclusive and Non -
waiver of Remedies and Disputes generally provide that
other courses of action thru court actions are not precluded
by either party.
3. Third. Exception is taken to the conclusions as follows.
Ia. An inspection must be performed and the booklet pro-
vided by HUD is utilized. Therefore, the careless or
negligent inspection liability is relatively small to
non- existant as all three parties involved in the trans-
action are aware of the requirement. Booklet is attached.
lb. Nowhere in the program is the Authority responsible
for the conduct of the lessee. The Authority is no more
liable for a tenant receiving this assistance than for
any other tenant in any other unit.
2a. The program is very standardized and the administra-
tion procedures well established thru the HUD Regulations
and the Statement of Policies by the Authority.
2b. This suggestion, I believe to be superfluous in that
the City has no responsibility for the actions or- inactions
of the Lessee. rurther, I believe it would cause owners
Page 4 • .
C i.ty .Manager
to refuse to participate; that is, it is another
unnecessary added stumbling block. The HAP Contract
Form cannot be changed; therefore, the agreement would
have to be an added document.
2c. The other governing agency could not enter into
such an agreement. All the rules, regulations, contracts
personnel, etc., are controlled by the Iowa City Housing
Authority and are beyond their control. While it may
take a tremendous selling job such a save harmless clause
might be included in the agreement. On the other hand,
those agencies do have authority to exercise these powers
and by entering into an agreement with Iowa City, I believe
they also could be named as co- defendants. They did agree
by contract to permit Iowa City to exercise this function
within their area.
4_ Recommend the Legal Staff negotiate the Cooperative Agree-
ments and lets get on with the program.
0
CITY OF IOWA CITY
DEPARTMENT OF PUBLIC WORKS
MEM0RANDUM
T0: Neal Berl in
City Council
FROM: Dick Plastino
RE: Stop Signs at C urt and Oa klawn
DATE:
The responses of drivers to the new stop signs at Court
are most interesting. You may wish to park for a few mi
Oaklawn and watch.
RJP:bz
N
yq
CITY OF IOWA CITY
DEPARTMENT OF PUBLIC WORKS
MEMORANDUM_
DATE: December 15, 1976
T0: Neal Berlin
� 1
FROM: Dick Plastino'
RE: 'List of Handicapped Units
Total No. Units No. Handicapped Units Address
12
1
1012 Burlington Street
108
6
1956 Broadway
24
2
806 East College
12
1
923 College Street
12
1
3455 East Court Street
6
1
938 Iowa Avenue
9
1
427 South Johnson Street
24
1
416 South Linn Street
8
1
218 South Lucas Street
18
1
840 Maggard Street
32
2
3042 Muscatine Avenue
29
1
207 Myrtle Street
9
1
816 Oakcrest Street
12
1
1014 Oakcrest Street
12
1
1100 Oakcrest Street
12
1
1108 Oakcrest Street
12
1
111.6 Oakcrest Street
12
2
316 Ridgeland,Avenue
12
2
318 Ridgeland Avenue
I 10
1
203 River Street
12
1
411 Scott Blvd.
12
1
374 Westgate Street
12
1
382 Westgate Street
12
1
390 Westgate Street
32
913 Willow Street
30
zt:Ue
851 Woodside Drive
Some of
the above not
yet under construction.
PJP:bz
0
CITY OF IOWA CITY
DEPARTMENT OF PUBLIC WORKS
MEMORANDUM
E
DATE: January 7.- ] 977
TO: Neal Berlin /David Perret
FROM: Richard J. Plastino
RE: Cost of Additional Bu S ervice in the Evening Hours
The cost estimates listed below are very preliminary in
nature. Cost estimates are based on the following
assumptions:
1. Each bus operates an average of 4,000 hours per year;
2. The average wage scale for a driver is $4.36, not
including fringe benefits;
3. The total repair costs for all buses are approximately
equal to the budgeted amounts in the FY 77 budget.
With the above assumptions, costs are as follows:
Cost per hour to operate and maintain
one bus $3.53 /hr.
Cost of drivers' wages and fringe benefits 5.45/ hr.
TOTAL $8.98/hr. per bus
With the above cost figures, it would cost approximately
$215.00 per day to run one hour headways on all bus routes
# from 6:30 P.M. to 10:30 P.M. The yearly cost would be
$67,242.
Discussion with the Cora lville Transit Administrator reveals
!!! the following comments about their night service:
Night service from 6:00 P.M. to 12:00 P.M. serves
about 70 to 80 people in the six (6) hour period.
This compares with about 150 people in a 6 hour period
during the day. In other words, night ridership
is about 50% of the daytime ridership.
It has taken two to three years to build up this type
of ridership in the evening. The ridership is mostly
composed of hospital workers and students bound for
downtown.
An alternate to full night service, might be night-time service
on only the runs that have some potential for reasonable
ridership. These runs would probably include the Mall run and
51
page 2. 0 •
Additional Bus Service /livening flours
January 7, 1.977
the Lakeside run.
Philosophically, it may be desirable to provide night -time
service based on service awareness to the public. It is
impossible to estimate the exact demand for night -time
service, but the experience of Cora lville on a well used
night -time run would indicate that the demand will be much
smaller than during daytime hours. On many runs in Iowa
City, it is likely that the demands will be much smaller
than 500 of the daytime runs.
If night -time service were to be implemented, the mechanics'
schedules would stay the same; that is, 7:00 A.M. to 3:30 P.M.
If service was discontinued at 10:30 P.P. the three (3)
night -time servicemen would continue to work 4:00 P.M. to
12:00 P.M. If service was continued to midnight, one service-
man would work 5:00 P.M. to 1:00 A.M.
Other considerations on night -time service include the lack
of supervision and lack of response in case of breakdowns.
In summary, expansion of service hours is possible, although
it will place a severe strain on al ready insufficient main-
tenance capabilities; however, I believe we can work out
procedures to keep the buses in proper repair. The final
decision appears to be an economic one.
RJP :bz
cc': Arlo Fry
0 City of Iowa CI*
MEMORANDUM
DATE: January 6, 1977
TO: Neal Berlin, City Manager /�
FROM: Paul Glaves, Redevelopment Program Coordinator V
RE: Urban Renewal Activities
1. Following is a list of Urban Renewal Activities carried out in the period
December 15- January 6:
a. Initiated design firm selection procedures for the public improvements to
be constructed on the restricted rights of way of streets within the
Project Area. Steps taken to date include:
Solicitation of Qualifications
Establishment of tentative selection criteria
Initial definition o£ the scope of services
b. Prepared a listing o£ all property for which we have no abstracts.
c. Prepared a form of contract to secure abstracting services for the parcels
for which we have no abstracts.
d. Met with Don Zuchell i, the President and members of the staff of the
University to discuss the street system and other University -Urban Renewal
interface decisions.
e. Obtained executed contracts for the sale of land in Block 101. The deeds
for conveyance have been prepared.
f. Researched LPA insurance requirements as established by HUD. Because the
LPA is the municipality, no insurance is required. However, uninsured
losses may not be included as a project cost.
g. Completed the year end summary for inclusion in press releases.
h. Advised tenants of the Clinton Street Mall regarding security exterior
lighting and maintenance policies in general.
i. Processed one commercial relocation claim.
J. Received, and transmitted to the review appraiser the first group of
appraisals from Roy R, Fisher, Inc.
k. Submitted a copy of Resolution 76 -442 relating to the project area streets
to the Planning and Zoning Commission for their review. Scheduled meeting
with P & Z for later this month.
I I PG /ssw
S,?
City of Iowa City
MEMORANDUM
DATE: January 6, 1977
TO: Neal Berlin, City Manager i
FROM: Dennis Showalter, Director of Parks & Recreation
RE: Status of the City Park H.C.D.A. Projects ��VJI���JJJ ° ° °° �\l /
1. PLAYGROUNDS - $33,500
Bids were awarded on December 22. Some of the equipment( / r
will be delivered by.January 14; installation will be done
this winter as weather permits. The anticipated completion
date is April 30, 1977.
2. TREES - $15,000
Bids were awarded on January 5 for 710 trees and shrubs
with 80 to 90% due for April delivery and the balance due
for May delivery. The anticipated completion date is
May 31, 1977.
3. LOG CABIN RESTORATION - $2,500
This project is completed. The cabins are under lease to
the Friends of the Children's Museum; they are planning to
open the small cabin on May 1, 1977.
4. PARKING LOT B - $3,530
Project completed.
5. POND BANK STABILIZATION - $12,000
Bids were awarded for the grass paver blocks on December 22.
The blocks will be delivered to the site from the Cedar Rapids
factory at our convenience. We will work on this project
this winter and attempt completion by May 15, 1977.
6. CITY PARK TENNIS COURT LIGHTS - $12,500
The specifications will be completed by the end of January.
The probable completion date is May, 1977.
7. MERCER PARK TENNIS COURT LIGHTS - $12,500
The specifications will be completed by the end of January.
The probable completion date is May, 1977,
R
Neal. Berlin
Page 2
January 6, 1977
8. CITY PARK POOL LIGHTS - $12,000
The specifications will be completed by March 15. The
probable completion date is June, 1977.
9. 'SPRAY POOL - $7,500
The specifications will be completed by February 11. The
probable completion date is June 15, 1977.
/ef
. 0 0
City of Iowa City
MEMORANDUM
DATE: January 7
TO: Neal Berlin, City Manager
1977
1
FROM: Dennis Showalter, Director of Parks & Recreation
RE: Status of the Neighborhood Park H.C.D.A. Projects 1
1.. NORTHEAST PARK - $2,900
Twenty (20) shade trees were planted this spring. Bids on
the play equipment and picnic tables will be opened on
January 13 with installation this winter as weather permits.
The anticipated completion date is April 30, 1977.,
2. VILLA PARK - $5,000
The trees were planted this spring and the gazebo is completed.
Bids on the play equipment and picnic tables will be opened
on January 13 with installation this winter as weather permits.
The anticipated completion date is April 30, 1977.
3. WETHERBY PARK - $0,000
The park was seeded to grass last spring and the trees were
planted. Bids on the softball backstop, bleachers and play
equipment will be opened on January 13. The anticipated
completion date is May 31, 1977.
9. WILLOW CREEK PARK - $9,500
The trees and shrubs were planted this spring and the bridge
across the creek is completed. Bids on the picnic tables
and play equipment will be opened on January 13. Construction
of the asphalt nature trail walk will be in May and June.
The anticipated completion date is June 30, 1977.
5. MERCER PARK BALL DIAMOND LIGHTS - $52,500
Specifications will be completed on February 15. The completion
date will depend largely upon the availability of light poles.
The probable completion date is the summer of 1977.
/ef
TO:
FROM:
RE:
City of Iowa City
DATE: January 6, 197777
Neal Berlin, City Manager W�o / ,� Dennis R. Kraft, Director of Community Development Bloomington, Indiana Tree Ordinance
Today I contacted Alice Craft, the Assistant City Attorney
from Bloomington, Indiana who spoke with Angela Ryan in
Dallas relative to the enforcement of the Bloomington Tree
Ordinance. Ms. Craft indicated that her office has had
very little to do with the legal enforcement of the Tree
Ordinance. She then further indicated that their office is
quite short staffed as well as are the engineering and
planning staffs and that they handle complaints of violations
of the Tree Ordinance and all other ordinances, with the
exception of the parking ordinance and the housing code,
on a complaint only basis.
I then questioned her further as to the level of acceptance
of the Tree Ordinance and she indicated that she thought it
was fairly well accepted and that it was her personal
observation that the spirit of the ordinance, if not the
complete letter of the ordinance, was being substantially
followed in all new developments throughout the city. She
indicated she did not know if the level of adherence was
as great for properties which were being remodeled, although
she indicated she did not have any facts to back this up.
She also acknowledged that the fact that she has not been
requested to prosecute cases in this area was probably either
the result of a relatively high level of adherence to the
ordinance, or due to a minimal amount of inspection due to the
staffing problems which exist.
We next discussed the overall acceptance of landscaping
requirements and she indicated that these appeared to be
fairly well accepted throughout the community. She then
further Indicated that she was only aware of one instance
where a commercial enterprise refused to do this and that
she thought the problem here was one of a disagreement between
the owner of this commercial establishment and the nursery
which was to provide the plant materials. This problem was
subsequently taken care of by a sale of the commercial enter-
prise to another owner.
574
Neal Berlin
January G, 1977
Page 2
It appears as though the City of Bloomington has also done a
fair amount of planning in their Central Business District
area and they have also done some planting and screening around
parking lots. Ms. Craft did indicate, however, that because of
a lack of adequate number of parking spaces in the Bloomington
business district, as of this time, no parking spaces have been
removed for the purpose of providing space for additional
plantings.
In summation, my personal opinion following this telephone
conversation, is that the ordinance is being adhered to relatively
well and that the earlier comments you heard about a lack of
enforcement of the ordinance were just that, i.e., a lack of
legal enforcement or a rigorous on -site inspection program. This
does not mean that the provisions of the ordinance are not being
followed and, based upon the comments I received, it appears as
though the intent of, the ordinance is being fairly well implemented.
DRK:sc
•City of Iowa Clip
MEMORANDUM
DATE January 7, 1977
TO: Mary C. Neuhauser, Mayor
FROM: Lyle G. Seydel, Housing Coordinator�'�
RE: Housing Commissioner's attendance record
Mrs Branson suggested we provide the attached chart indicating
attendance of Housing Commission manbers.
,55
IOW01TY HOUSING COMMISSION
ATTENDANCE RECORD
. eting Date I Members
A=absent r cs, u. 11 t
9Y 5--j -TG
co
May 7
June 4
9?
KAMATR -. -
0
.-QU
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BRANSON
177
',&o6N,rAIN
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5-7• 179
RET - ISH -
4
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• •
City of Iowa City
MEMORANDUM
/� DATE: January 6, 1977
TO: Real Berlin, City Manager
Dennis Kraft, Director of Community Development
FROM: Julie Vann, CDBG Program Coordinator J,1,L_
RE: Happy Hollow Water Detention Controversy
1. I've again talked to Mr. Begley. He now has copies of the CCN minutes and
proposed 3rd year budget.
2. Monday, January 10, a Northside neighborhood meeting will be held. Begley has
organized it. Flyers are being circulated in the neighborhood (see attached
copy).
Plastino and I will attend to answer questions and announce the Powers - Willis
presentation at Wednesday night's Parks and Recreation meeting. A fact sheet
of information will be distributed (see attached copy).
3. Tuesday, January 11, a group of citizens will address the City Council meeting.
I propose that:
a. Mary announce the formal presentation to be held
Wednesday, January 12, 8:30 p.m.
Recreation Center Meeting Room B
at the regular Parks and Recreation Commission meeting.
b. Mary explain that the City operating budget does not normally include
funds for park land acquisition, and that Block Grant funds are to be
funnelled into housing rehab, code enforcement, Ralston Creek, etc. The
residents need to be reminded of Council's priorities and given a hint of
the Council's attitudes toward Happy Hollow land acquisition, if only for
park land use.
4. Wednesday, January 12, the regular meeting of the Park and Recreation Commission
will be held. Ed Brinton, Ben Barnett, Dick Plastino, and I will be present.
The public is invited. Dick is organizing a formal presentation of the project's
facts And details, to be followed with a question - answer session.
S. I'll keep notes on each meeting for our file, as per the HUD request. These
files will be monitored during their next visit to Iowa City.
JV /ssw
cc: Dick Plastino, Director of Public Works
Dennis Showalter, Director of Parks and Recreation
56
N 0 T I C E
TO ALL RESIDENTS OF THE NORTH SIDE OF IOWA CITY
YOU ARE CORDIALLY INVITED TO ATTEND A
NEIGHBORHOOD MEETING OF
C I T I Z E N S C O N C E R N E D A B 0 U T
T H E F U T U R E O F
H A P P Y U 0 L L 0 W P A R K
7:30 p.m.
Monday, January 10
at the PREUCIL SCHOOL OF MUSIC
524 NORTH JOHNSON STREET
(Old Czecho- Slovakian Association Hall,
adjacent to Horace Mann School )
-- -LEARN WHAT YOUR CITY GOVERNMENT IS DOING
(AND NOT DOING) TO YOU (AND FOR YOU),
AND WHAT YOU CAN DO ABOUT IT - --
AGENDA INCLUDE:
7:30 -- Report on the petition submitted to the City Council in
September by CITIZENS CONCERNED ABOUT THE FUTURE OF HAPPY
HOLLOW PARK (alnm:Nt 400 people signed this petition, but
to date the City Council has virtually ignored it);
report on the proposed HCDA allocation of $50,000 for
Happy Hollow Park.
8 :00 -- Report on the City's proposal to convert Happy Hollow Park
Into a storm water detention area, as part of the Ralston
Creek flood control program (thke may be your last chance
learn what the City Council plans to do to our park before
they do itl a representative of the Public Works Department
will be on hand to defend the project and answer questions) .
8:30.- Report on federally funded neighborhood study of the North
Side, which seeks to develop more effective channels of
citizen input in community affairs, particularly city proje ern
involving HCDA funds.
9:00 - -Call for volunteers to attend the regular meeting of the
City Council at 7:30 p.m., Tuesday, January 11, to discuss
Happy Hollow Park and related Issues.
PLEASE PLAN TO ATTEND THE MEETING1
(for further information, call Wayne Begley, 354 -1853;
or Marcia Linder, 338 -8993)
CITY OF IOWA CITY
DEPARTMENT OF PUBLIC WORKS
M E M 0 R A N 0 U H
DATE: January 6 1977
TO: All Interested Parties (�
FROM: Richard J. Plastino, Director of Public Works
RE: Fact Sheet on Stormwater Detention at Happy Hollow Playground
1. Storage area in the park will be designed to handle the worst
rainstorm in 100 years. If that storm occurred, water would
be stored to a depth of eight feet (8') at the lowest point,
and would drain out in a period of 24 hours.
The 100 year storm has never occurred in the recorded history
of Iowa City, nor has the 50 year storm. This means in most
cases the above listed water depths and drainage times will be
less.
2. Restriction of the stormsewer pipe coming out of the park
will cut the water flow of the 100 year storm from 46 cubic
feet per second, to five (5) cubic feet per second.
3. Temporary storage of water in Happy Hollow will, by itself,
not solve flooding problems on Ralston Creek; however, the
cumulative effect of ten or fifteen (10 or 15) storage areas similar
to Happy Hollow will have a very significant effect.
4. The number of suitable multi - purpose use areas, such as
Happy Hollow, is limited and storage at Happy Hollow is important.
5. A gentle berm will be built at the south side of the park.
This berm will start at the north curb line of Brown Street,
go up at a very gentle slope and the high point of the berm
will be approximately 2� feet higher than the curb line of
Brown Street.
6. A proposed embankment will blend in with the existing grade
along Brown Street and will not adversely affect the appearance
of the site or area. The gentle berm will be sodded upon completion
of construction. The slope on the berm will be approximately
15 to 1.
7. Storage of water in Happy Hollow will control approximately
35 acres of land.
page 2. . • 0
Fact Sheet on Stormwate r Detention
Happy Hollow Playground
January 6, 1977
B. The land now owned by the Hayeks will have to he purchased
or an easement obtained.
9. Cost estimate is approximately $15,000, not including land.
RJP:bz
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*City of Iowa Cilt
MEMORANDUM
TO: Neal Berlin, City Manager
FROM: Finance Department
RE: Newspaper Recycling Program
DATE: December 27, 1976`'
J
I
NEWSPRINT RECYCLING PROGRAM /
December, 1976
Surplus (Deficit) Beginning
RECEIPTS:
49.67 tons X 40% of $40 = $16
DISBURSEMENTS:
Labor $622.37
Equipment 246.08
Surplus (Deficit) Ending
cc: Dick hlastino
$(8,616.21)
$ 794.86
$ 868.45
$ (8,689. 80)
WON
CO MM pC • • CIVIC CEMER, 41O E WASHINGTON ST.
IOWA CITY. IOWA 1-18W NO
IOWA_CIT/: IOWA
January 5, 1977
Ms. Joan Arzbaecher
1103 Wylde Green Road
Iowa City, Iowa 52240
Dear Ms. Arzbaecher:
Mayor Neuhauser has referred your letter of November 29th to the Public
Works Department for consideration and reply.
We are very concerned about your comments since all of the streets mentioned
in your letter are on primary snow routes and are salted and sanded as soon
as we get trucks out on the streets. At the low temperatures that were
prevalent at that time, the salt had little effect, but the sand should have
provided a small amount of traction. We do not have the ability to approach
bare pavement conditions during extremely low temperatures, but it is our
intent to provide driving conditions so that a prudent driver, with a properly
equipped car, can travel with relative safety throucrr,,;t the community on the
major streets.
Side streets do receive a lower priority in salting and sanding. Material
is applied to the side streets, but only after all of the major streets and
bus routes have been treated:- -Under severe- weather conditions;-the-side-streets-
would not be treated since all equipment would be tied up full -time applying
material to the major streets.
t Throughout the rest of the winter, we will attempt to maintain a high standard
of snow removal operations. We do ask your understanding and patience
during the early phases of a storm when we are applying the initial application
of materials or are just beginning snowplowing operations.
ly,
9Plastino
o-f Public Works
RJP : bz
cc: City Manager
City Council
City Clerk
sq
/COM M[R LL, • CIVIL CEPOER410 E WASHINGTON ST.
��/ e#/
IOWA 19 35 -IN 5224D
J18 354-I NO
dOWR LRT�IOVq
January 5, 1977
Mr. Raymond E. Morgan
413 Upland Avenue
Iowa City, Iowa 52240
Dear Mr. Morgan:
The City Council has referred your letter concerning Court Street to Public
Works for consideration and reply.
In arriving at the decision to install stop signs and a "no right turn on
red ", the Council received the advice and recommendations from the residents
of Court Street, the Public Works Department and the Police Department. After
carefully weighing all of the facts, it was their conclusion that stop signs
and the "no right turn on red" would have the effect of slowing traffic down
and possibly decreasing traffic on Court Street. Since this is a predominantly
residential neighborhood, they felt the diversion of traffic from this street
was a valid objective.
We do understand your displeasure with the traffic control devices erected
in the vicinity of Court Street; however, I hope this letter explains how
and why the - decision was made, — If you would like to discuss this matter in
more detail, please contact me at your convenience.
v
Sincerely, /—
Richard tino
Di recto o Public 4lorks
RJP:bz
cc: Neal Berlin
City Council
City Clerk
11
•6
• xxrxxx •
RECEPTION IN HONOR OF
CLEO A. MA00LAIS
who " netining a6teA 16 years o6 6ehv.ice
ab D.L,eaton o6 Jolm6on County Soda. Sehv.Cce6
Hosted By
Board o6 .Social weC6aae
Hanotd DonneCCy
Candy Mangan
Mange Rogen6
Lou Ei,chZen
Jen Mad6en
we invUe you, your. 64,iend6
and
6e,Uow 6ta66 membehs to attend
SUNDAY, JANUARY 16, 1977
2 to 4 p.m,
Saeia2 Sen.v ice Building
911 Ngnth Govennoa, Iowa City
x * »xxx
t
0 0
AGENDA
IOWA CITY RIVERFRONT COMMISSION
CITY MANAGER'S CONFERENCE ROOM
JANUARY 13, 1977 - 3:00 P.M.
Item No. 1 - Meeting to Order.
Roll.
Item No. 2 - Approval of the Minutes of the December 9, 1976,
Meeting.
Item No. 3 - Introduction of New Members - Sam Fahr, Tom Woodruff.
Item No. 4 - Election of Officers.
Item No. 5 - Discussion of Application by Kennedy Auto Salvage
for Rezoning of Land South of Winebrenner Dreusicke
Ford and west of CRI and P Railroad from R1A to M1
(see attached Staff Report).
Item No. 6 - Recommendations to the City Council Regarding Phase II
of the River Corridor Study.
Item No. 7 - Amendment of By -Laws (Article 1, Section 1) Regarding
Meeting Date to Read 112nd Thursday of each month ".
Item No. 8 - Discussion of Flood Plain Ordinance.
Item No. 9 - Adjournment.
0
0
Minutes - Cicy /UniVersitV Wee inp.
December I5, 1976
Data ['recessing Conference Room
rI
'those in actondance were Dick Gibson, Dennis Kraft, Hay MOSS111an,
Dick I'lastino and Rosemary Vitosh.
1) Traffic Signal at Intersection of Melrose and Woolf -- Plastino
will see that Mossman receives a copy of the contract which has now been
signed for the City. Components for the signal are on order and the longest
delivery time is for the controller which should be delivered around March lat.
Installation is to proceed at that time.
• 2) Urban Renewal -- Mossman reported that the decision has been made
that the orientation of the Lindquist Center will be to the north. It is,
therefore, not necessary to consider accelerating the acquisition of the
Bell and Short property for this purpose. Mossman reported that he had
contacted Bill Meardon, Mr. Short's attorney, and asked that consideration
be given to this possibility. Meardon was notified at the time the decision
on the north orientation of the structure was made.
3) Finkbine Commuter Bikeway -- A proposed contract between the
University and Iowa DOT was received by the University on December 14th.
A meeting between Kraft, Finnegan and other appropriate City and University
staff will be arranged to review the contract.
4) Street Signing -- Plastino reported that the request for location
of signs had been on the Council agenda and passed over because the Council
was interested in more information about the program and were inquiring as
to whether or not this was the time to consider CBD signing, It was the
consensus of this group that it is too early to consider CBD signing and
�s
_ • 2 •
further that this request had little or no relationship to the solution of
signage problems in the CBD. Plastino is to rcqu ust that the item be placed
hack on the Council agenda.
S) UMTA Grant -- Vitosh reported that all reports and documentation
for the manufacture of the buses arc with the proper agencies and successful
bidder. Plastino agreed that someone will be designated in the place of
Steve Morris for liaison with the University in this matter.
6) Traffic Planning -- Gibson reported that DeLeuw Gather may be
further behind in presenting their recommendations than originally anticipated
but he wasn't positive this is the case. There was considerable discussion
of 'the west side traffic problems and how best to proceed in that area.
The consensus of the staffs is still that we should await the recommendations
of the consultants before proceeding further with any detailed study of the
problem.
7) Comprehensive Plan -- Kraft reported that Sasaki, Dawson and
Demay and Attic and Cellar are now in the process of developing a citizens
participation format and a public awareness format. These will be ready
by the first of the year at which time the citizens participation program
will be implemented.
>1
8) Storm Water Retention -- Gibson reported that University staff
members had considered the requests outlined in Plastino's October 22, 1976
letter concerning storm water retention, it will be the University's
policy to consider storm water retention problems with each specific project.
It was agreed that the actual retention problem insofar as the University
is concerned is minimal because in most instances it is possible to direct
storm water run -off into the river.
9) Sewer Service Rates -- Mossman reported that preliminary dis-
cussions with University consultants indicates that there is a possibility
of establishing meters within the University sewage collection system which
will enable an actual metering of sewage flow rather than depending on
correlation of sewage flow and water metered. The Shoemaker report
confirms the fact that at this particular time sewage flow and water
metered are comparable volumes. This situation could change as improvements
are made in metering, infiltration into the sewage collection systems and
the modification of some air conditioning systems to divert cooling water
from the sanitary sewers. Establishing volumes of sewage according to water
metered does not automatically adjust for such corrections.
Mossman would like to investigate with City staff possibility of
negotiating with the City on three bases.
a) .Measuring volume of sewage by flow rather than by water metered,
b) Consideration of costs at the sewage disposal plant which the
University should participate. These would include but not
necessarily be limited to direct operating costs of the plant,
overhead costs allocated to the plant, collection system
maintenance, participation in capital expansion both of
collection and plant and any appropriate surcharges resulting
from such things as the discharge of lime sludge into the system.
c) If the timing of a) and b) above is such that it is necessary,
develop with the City an agreement for interim reimbursement
'. based on metered water as the volume and agreed upon cost factors.
Plastino agreed with this general approach.
cc: Ed ,Jennings
Bill Shanhouse
e 0
IOWA CITY PARKS AND RECREATION DEPARTMENT
Recreation Division
December Report
1976
by Robert A. Lee, Superintendent
At the halfway point in fiscal year 1977 the achievement of Recreation
Division goals is well underway and does not reflect much change since September,
the end of the first quarter. Goals to attain in FY 77 are:
1. To expand ASERP from 11 to 14 sites while reducing the course schedule
by one 6 weeks period prior to March 1977.
STATUS: 86% completed. As reported in September only 12 sites were
operated with no programs at Twain or the Catholic grade school because
of lack of enrollment. The registration for the 6 weeks winter program
will be taken in mid January with hopes of conducting programs at 13 sites.
The youngsters at the Catholic school who wish to participate will go to
Sabin, 2 blocks away.
2. To conduct cross - country ski clinics by March 1977 which will be 100%
self - funding.
STATUS: 10% completed. With lack of sufficient snow no clinics have
been scheduled. However, several contacts with resource people have
been made and tentative plans set for conducting the clinics when weather
conditions are right.
3. To integrate those persons with abilities limited by a handicap within
existing community recreation programs (SPI) by June 1977.
STATUS: A percentage completion is impossible to determine or estimate
but progress is being made where integration is feasible. A wide variety
of activities are being offered to people with special needs including
dance, exercise, social crafts, bowling, swimming and cooking with many
of these in either an integrated situation or during times when the general
public is also using the facilities.
4. To employ traveling specialists in sports, games, crafts, music, drama
and drawing in the summer playground program at 10 playground sites.
STATUS: 100% completed.
5. To expand classes and activities in cultural arts, including a children1s
drama troupe, master classes for advanced students and more use of the
hillside stage in City Park prior to June 1977.
STATUS: 35% completed. In addition to more classes being offered one
masters class, a mime workshop, was held. Two are In the planning stage
for January and February. The hillside stage was used more lost summer
and we are searching for funding for greater use. The drama troupe will
be a spring and early summer of 1977 activity.
A. Administration:
1. The four Sant, suits were rented out from the office to 80 groups.
2. Two University of Iowa interns: Bill Peck and Laurie Fenzlein completed
their term of work.
3. Staff is working on a series of posters advertising the Parks and Recreation
Department to be posted in the City buses after January 1,
4. Center hours of operation were altered because of the holiday period. We
were closed December 25, 26 and also closed early (5 p.m.) on December
24 and 31. Play day was held every morning and many people used the
facilities.
5. The 2nd Leisure Needs survey was completed by the interns.
I`' B. Programs: Physical
1. Two ski trips for teens on December 29 and 31 to Chestnut Mountain in
Galena, Ill. proved successful with capacity participation, 38 each time.
2. Registration for senior boys basketball is not good and we will delay
forming a league until after January 1.
3. Play Day participation is averaging over 100 each day.
4. All basketball and volleyball leagues are underway and running smoothly.
Basketball is supervised by Mike Unger and volleyball by Hally Adams but
they work closely on these programs.
C. SPI
1. Recreational swim was held on Saturday noons until instruction begins in
January.
-2. Some special programs were held during the holidays but most clients were
not available for activities.
3. Some people with special needs participated in the Christmas crafts workshop.
D. Social and Cultural
1. The annual Kiwanis Club sponsored Christmas dinner was prepared for 240
senior citizens on December 9.
2. The Golden Age Club held their Christmas party and delivered cookies to
shut -ins on December 16.
3. A bus load of people attended the Holiday on Ice show in Rock Island Dec. 4.
4. The workshop on Christmas crafts was conducted by Marilyn Levin on 4
different occasions. Well received!
E. Program Planning
1. All staff working on activities to start in January.
0 0
City of Iowa City
MEMORANDUM
DATE: January 5, 1977
TO: Dennis Showalter, Director of Parks A Recreation
FROM: Robert Howell, Park Superintendent
RE: December Monthly Report
I. Status of FY 77 Goals and Objectives - January 1, 1977
A. Construct additional parking areas in City Park -
completed in September, 1976. One parking lot was
enlarged and one new lot was established. Both areas
were hard surfaced with re- cycled asphalt.
B. Add two (2) softball diamonds in new south side park
(Wetherby Park) - funding for construction was delayed
until new environmental statement was accepted. Bids
will be opened January 13, 1977, for backstop materials.
Only one (1) ball diamond is proposed at this time.
Construction will begin as soon as weather permits in
the spring.
C. Acquire and develop proposed riv erfront property - no
action; goal extended into FY 78.
D. Adopt proposed ordinance providing for mandatory dedi-
cation of park land - no action.
E. Provide additional floral displays in parks - goal
attained; new beds will be estab lisped in Elm Grove
and City Parks in 1977.
F. Identify plant materials with signs in Hickory Hill and
Willow Creek nature areas - signs have been made for
the Hickory Hill nature trail.
G. Upgrade park areas with additional nlavground equipment
bids were let December 2976, for playground equip-
ment to be installed in City Park. January 13, 1977,
is the date set to open bids on playground equipment for
Villa, Willow Creek, Pheasant Hill and Wetherby Parks.
Installation will begin as soon as materials arrive and
weather conditions permit.
If. Establish a municipal tree nursery - approximately 500
trees and shrubs have been planted to date at the site
in Wetherby Park.
11. Work Projects for December (Park Division)
A. Snow removal and maintenance of the ice on the City Park
ponds were long term projectH during the month. 64
• •
December Monthly Report
Park Division
Page 2
B. New signs and trail markers were made identifying the
tree nursery and Hickory Hill nature trail respectively.
C. Two dozen garbage can racks were built by the carpentry
crew. Each rack holds two (2) 30 gallon cans. Material
costs were minimal (bolts and stain) since scrap lumber
was salvaged for construction of the racks.
►"1
U
D. De- barked and sanded several logs to be used in constructing
wooden play equipment.
E. Manufactured 300+ iron stakes to hold the concrete paver
blocks that will be used to stabilize the banks of the
large pond in City Park. The concrete paver blocks will
be purchased from the Cedar Rapids Block Company on a
bid contract.
F. Started pruning of street and park trees.
G. Installed four (4) new lavatories in the brick comfort
station in Lower City Park. Additional improvements as
part of the Architectural Barrier Removal Program plan
for City Park will be completed in phases.
H. Started repair and painting of all picnic tables.
I. Work projects (Recreation Center):
1. Enclosed wall opening dividing handball court and
exercise rooms.
2. Repaired holes in wall of handball court.
3. Built a horizontal ladder for game room.
4. Built step stools for drinking fountains.
The skating rinks in City Park opened on November 30. Operation
of the warming house and skating on the large pond has been con-
tinuous except for only four (4) days during the month of December.
ref
•
Cl
I ,,II
• s
City of Iowa City
DATE: December 30, 1976
TO: Dennis Showalter, Director of Parks and Recreation
FROM: Billie Hauber, Supt. Cemetry /Forestry
RE: December Monthly Report
I Operational
A.
Interments 7@
$510.00
B.
Lots Sold 0
Total
$510.00
II Maintenance (not including special budgeted items)
A.
Forestry (inside Cemetry)
73
hours
B.
Forestry (outside Cemetry)
6.5
hour s
C.
Cemetry (general ground maintenance)
18.5
hour s
D.
Cemetry (general shop and office maintenance)
23.5
hours
E.
Preventative maintenance and repairs (vechiles
and mowers)
95.5
hour s
F.
Lot locations, sales and related records
42.5
hour s
G.
Inside snow removal
19.5
hour s
11.
Outside snow removal
20.5
hour s
I.
Funeral time (regular)
88
hour s
Total
387.5
hours
III Budgeted Items And Special Projects For Crew
A.
Budgeted items
1. Preventative maintenance annual rennovation
of trimmers, mowers and tractors -hours above
(E)
2. Handles for grave heater
6.5
hours
3. Repair of discarded Toro Husky from Park
3.5
hours
4. Plumbing repairs
5
hours
Total
15
hours
B.
Special Projects
1. Identification cards
2.25hours
2. Placement of grave decorations
5
hours
3. Overtime (over 40 hours) for funerals
7
hour s
Total
14.25hourrs
&A
0
City of Iowa City
MEMORANDUM
DATE:
TO:
FROM:
RE:
December Monthly Budget cont...
IV Contracts Arid Specifications - Superintendant
A. Breeden's contract regotations completed, contract paid
B. The Brothers contract completed and paid
C. $15,000 spring planting contract for City Park - bids
opened D e cenber 30th - evaluation incomplete
D. Additional Forestry contract to be let in January
E. Monument repair (Bequest of Mr. Zeithamel) contract
prepared and ready for typing
V Special Superintendant
A. Projects
1. Continued work on Budgets
2. Project GREEN and Sturgis Ferry
3. With Park
a, street tree trimming - Park Crew
b. Equipment purchases
4. Represented Department Director
a. Johnson County Regional Planning Meeting
b. Legal - re Ordinance updating meeting
c. During his absence from the City
.5. Ordinance violations processed
a. Turf 15
b. Forestry 6
VI Goals Yet Outstanding
A. Cemetry Ordinance - Informal Council Meeting set for
mid- January
B. Cemcytry Records - progress
' C. Survey by Engineers form Public Works - no a vailibility
as yet
D. Annual Preventative maintenance - budget Limitations
but some repairs started
E. Improve operational efficiency
Possible people hours during December 433.25*
1. Regular duties 387.5
2. Special duties 19.25
3. Alloted Breaktime 26.5
Total 433.25
* Doesn't reflect the time of the Supt. of Cemetry/ Forestry
City of Iowa City
MEMORANDUM
DATE:
T0:
FROM:
RE:
December Monthly Report Cont..
Item of persona] interest -
21 working days in December -
14 spent with full staff of 3 and Superintendant
7 spent with crew of 2 and S uperintendant
This is fairly normal and can be expected with a small crew when
funeral leave and /or comp. time — are needed and /or earned.
0 0
Iowa City Fire Department
Monthly Report
December 1976
Robert P. Keating, Fire Chief
✓l \
DECEMBER ACTIVITIES
During the month of December the department responded to 44
emergencies . Fires in private dwellings again this month
accounted for half the fires occurring in buildings.
Two very serious fires resulted from improperly installed
fireplaces. Fortunately there were no injuries or loss of
life.
As a result of these fires the Fire Department has responded
to numerous requests for fireplace inspections.
Last quarter inspections of central business were completed
during the month as well as inspections of all University
buildings. S.U.I. Dormitories were inspected and completed
during Christmas break. All hazards and violations were reported
to the State Department of Environmental Health for correction.
Three persons have indicated an interest in the position of
Training Officer. An examination will be held on some future
date.
FUTURE ACTIVITIES
Fire Department will be setting up procedures for inspections
of all new fireplace installations.
Repair work that the department can do will begin on Pumper @365.
This will implement a program to up -grade reserve equipment.
Follow up on recommended corrections of violations found during
school inspections.
Implement a program - posting crowd capacities in all drinking
establishments.
t
♦
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I , • •
—
- 61.
RETAKE OF PRECEDING DOCGAEN'
JORM MICROLAB
TARGET SERIES
SO
•
LTD[ MDAVr11FAIT APTTINTTFC T1114Z MOUTH
MONTHLY REPORT
FIRE DEPARTMENT
TIIT@ VAR TO DATF
0 HONTIIOF
DECEMBER 1976
I ART YEAR TO DATE
FIRE ALARILS
16
299
263
.
4
36
AtCr'Mi"
10
126
83
S
- 10
74
69
__
_ ENCI
TOTAL EMF.Rf:ES
44
597
498
PISPE;TIONS
160
1946 1
1709
0
L�al�y,lnn�ayal�
:
ELEk FERMI Ts
0
6
11
0
RE PREVE71TION
136
-PROGRAMS
RE DRILLS
2
51
52
MPLAINTS
2.q
23
I
CCS--
1693
LIC RELATIONS
58
6
6
SCHOOLS
3
10
TION TOURS
u
7e
67
TV E)MNGU7SH RS FILLED
33
. ARIES TO FIRE IOtITERS
12
1B
'/1
0
UJIfRIES TO CIVILIANS
1
1
I
dTfLfi
D
VE OF EQUIPMENT
IIOunvNruS LOSS THIS MONTH
THIS MONTH THIS YEAR
17 FivFC AT F1AFQ
VALUATION LOSS THIS YEAR
THIS MONTH
AT P21LlS
LOSS LAST YEAR
THIS YEAR
AT DRILLS
1
1
•11
1
.
IiAi,��:{I� ►�jy:�
1
.. 1
1
1.
L�al�y,lnn�ayal�
:
n; {ny� #f -ice
1
'/1
•
4: l
1
I
1
ej
0
0
DATE DECEMBER 1976
TOTAL TO DATE
Q.♦ Tn.. Hueber Est. Lose
Fires in Huildinp
12
$21,449.00
142
$ d
Fires in Motor Vehicles
1
1,100.00
61
65 017.88
Fires in Rubbish
1
.00
31
.00
Other Fires Outdoors
3
.00
72
1,925.00
Malicious Y*lse Alarms
8
.00
57
.00
Other False Alarms
2
.00
50
.00
Apartments
3,750.00
27
15,508.00
Dwellings
6
17,449.00
48
•107 530.11
Hotels - Motels
0
.00
0
.00
Other Rssidontial
0
.00
16
22,582.00
Institutions
0
.00
10
24,899.00
schools - C011e14s
0
.00
2
200,135.00
Public Assembly
0
.00
0
.00
Stores - Offices
3
.00
24
14,394,00
Mmufaoturirkg
0
.00
2
25400
Storage
0
.00
2
2,500.00
Miscellaneaus
1
250.00
8
1,482.00
C,
TO: CHIEF ROBERT P. K EATING
SUBJECT: MONTHLY REPORT - DECEMBER 1976
•
LAWRENCE H. KINNEY
FIRE MARSHAL
JANUARY 6, 1977
The following is a report of the activities of the Fire Marshal 's
office for the month of December 1976.
SPECIAL INSPECTIONS: 33
Four (4) days were spent at the University of Iowa Hospitals for
certification. Reports sent to State Fire Marshal's Office- (1)
Ten (10) University owned dorms were inspected.
- Pre- School -Day Care Inspections totaled four(4).
Due to three (3) fire place fires in December, our office was
called by several concerned citizens to check out their fireplace.
Two fireplaced were found to be defective and repairs were needed.
Total fireplaces inspected four (4).
_ Other inspections totaled fourteen (14).
The Fire Marshal has been working closely with Mr. John Fay from
the University of Iowa Environmental Health Service. Three serious
fire hazards were corrected, including the misuse of a large quantity
of flammable liquids, in a university building.
COMPLAINTS:5
Complaints of fire hazards and correction orders sent. (5)
REVIEW BUILDING PLANS :8
CORRECTION LETTERS to ELEMENTARY SCHOOLS:7
SPECIAL INVESTIGATION S:8
Eight (B) fires were investigated by the Fire Marshal. With the
excellent help of the Fire Chief and our Fire Dept. Officers, all
the causes of these fires were determined.
SET FIRE INVESTIGATIONS:8
Four (4) set fires were investigated by this office. Three of these
were at the Mark IV apartment buildings. Fire Marshal and Detective
Burns conferred with a young juvenile who lives at this complex. We
feel this young person is responsible for fire or knows who is.
There have been no more set fires. The other set fire is believed
to be the result of a juvenile.
PUBLIC RELATIONS:4
Taped for KXIC and KRNA on fire hazards at Christmas time.
Video tape for KCRG TV on hazards on Christmas Trees.
On Dottie Ray Show on Fire Dept. operations.
MEETINGS•10
Attended Bi -State Meeting at Sterling, I11. Also enrolled
as a member of Bi -State Fire Inspectors.
Attended two (2) Dept. Head Meetings.
Attended two (2) meetings with Code Enforcement.
Attended two (2) meetings with Building Officials.
Attended three (3) meetings with Archtects Shive and Hattery.
Respectfully submitted,
Lawrence H. Kinney
Fire Marshal
TRAINING REPORT •
December 1976
Shift #1
No. of Hours 247
No, of Drille
42
Shift 112
No. of Hours 202
No. of Drills
34
Shift #3
No, of Hours 229
No, of Drills
39.
TOTAL NO. OF HOURS 679
TOTAL NO. OF DRILLS
115
EQUIPMENT AT DRILLS
4" 11oee
Truck 054
10
3" 11080
500
Car #360
21" Hose
300
Truck #361
4
1 �" Hose
500
Truck #362
9
Ft. of Booster
150
Truck #363
4
_Ft. of Ladders
Truck #364
3
.Times Pump Used 10
Truck #365
6
Nozzle Lines
10
Truck #366
8
Othor Minor Lq ui p mont
Truck #367
8
Van #369
6
'
The Fire Department Officers conducted a total of
115 drills during the month. The Firefighters received a
total of 679 man hours of instruction.
Some of the various drills were the use of Self- contained breathing
equipment, use of portable fire extinguisher. 3" hose evolution,
standpipes and sprinkler system. Rules, Regulations and
general Instruction.
• •
Increased Rush Hour Service for:
Seville and Oakcrest Residents
EFFECTIVE JANUARY 10 THROUGH APRIL 29,1977, ADDITIONAL RUSH -HOUR SERVICE
WILL BE ADDED TO THE SEVILLE APARTMENTS - OAKCREST AREA FROM 7:00 TO 9:00 AM
AND 3:00 TO 6:00 PM. THE ADDITIONAL SERVICE WILL BE A SHUTTLE BETWEEN THE
SEVILLE - OAKCREST AREA AND THE SOUTH ENTRANCE OF UNIVERSITY HOSPITAL AND
WILL BE MARKED "SOUTH HOSPITAL ". ALL REGULARLY SCHEDULED BUSES WILL
CONTINUE TO OPERATE, THOSE WISHING TO TRAVEL TO THE DOWNTOWN AREA SHOULD
CONTINUE TO RIDE THE REGULAR "WEST BENTON" BUS. IF YOU HAVE ANY QUESTIONS,
PLEASE CALL 351 -6336 FOR DETAILS.
].F.AVTXr SRVTTI.R:
630AM
700
715 -S
730
735 -S
755 -S
800
830
330PH
400
404 -S
424 -5
430
500
524 -S
530
600
630 -D
S - SOUTH HOSPITAL SHUTTLE
LEAVING THE SOUTH
HOSPITAL ENTRANCE
720AM
740
800
35OPM
410
510
D - DOWNTOWN ONLY
b5
Increased Rush Hour. Service for:
Bon- Aire and Lakeside Residents
EFFECTIVE JANUARY 10 THROUGH APRIL, 29, 1977, SPECIAL RUSH -HOUR
EXPRESS SERVICE WILL OPERATE FROM BON-AIRE MOBILE HOME LODGE AND
LAKESIDE APARTMENTS NON-STOP TO DOWNTOWN. HOURS OF OPERATION WILL
BE FROM 7:00 A.M. TO 9:00 A.M. AND 3:00 P.M. TO 6:00 P.M., MONDAY
THROUGH FRIDAY. ALL REGULARLY SCHEDULED BUSES WILL CONTINUE TO
OPERATE. SPECIAL BUSES WILL LEAVE THE DOWNTOWN AREA AT 10 AND
MINUTES AFTER THE HOUR IN THE MORNINGS AND 20 AND 50 MINUTES
AFTER THE HOUR IN THE AFTERNOON.
ALL NON -STOP BUSES WILL BE MARKED "SPECIAL" AND WILL NOT STOP
S -, !'SPECIAL!' EXPRESS TIMES.
I
I i
m
BETWEEN
LAKESIDE AND DOWNTOWN.
PLEASE CALL 351
-
6336 FOR DETAILS.
BUSES WILL LEAVE BON
AIRE AT:
-.609 Am
'755 S
939
1239 PH
335
S 505 S
639
809
1009
109
339
509
655.5
825 S
1039
139
405
S 535 S
709
839
1109
209
409
539
725 S
855 S
1139
239
435
S 609
739
909
1209 PH
309
439
S -, !'SPECIAL!' EXPRESS TIMES.
I
I i
m
NOTICE �
EFFECTIVE JANUARY 10 THROUGH APRIL 29,1977, ADDITIONAL RUSH -HOUR SERVICE
WILL BE ADDED TO THE "HAWKEYE APARTMENTS" ROUTE. THIS NEW SERVICE WILL BE
A SHUTTLE BETWEEN THE HAWKEYE APARTMENTS AREA AND THE SOUTH ENTRANCE OF
UNIVERSITY HOSPITAL. ALL REGULARLY SCHEDULED BUSES WILL CONTINUE TO OPERATE
AS USUAL - EVERY 20 MINUTES FROM 7:00 TO 9:00 AM AND 3:00 TO 6:00 PM. THIS
ADDITIONAL SERVICE WILL BE MARKED "SOUTH HOSPITAL ". THOSE WISHING TO TRAVEL
TO THE DOWNTOWN AREA SHOULD CONTINUE TO USE THE REGULAR "HAWKEYE APTS." BUS.
IF YOU HAVE ANY QUESTIONS, PLEASE CALL 351 -6336 FOR DETAILS.
LEAVING TIMES
FROM HAWKEYE COURT:
627AM
810 -5 927
400
- 627 -5
813 957
429
648 -5
833 AND EVERY 30 MIN.
437 -5
657
853 327PM
449
907 -D 349
457 -5
753733
LEAVING TINS
FROM HAWKEYE DRIVE:
631AM
758 931
440
631 -5
814 -5 -D 1001
441 -5
652 -5
818 AND EVERY 30 MIN.
500
701
838 331
501 -5
718
858 400
520
738
911 -D 420
540
S`- "SOUTH HOSPITAL" SHUTTLE. D
DOWNTOWN ONLY.
LEAVING TIMES
FROM SOUTH HOSPITAL ENTRANCE:
638AM
430PM
700
450
821
530
509
529_
549
609 -D
627 -D
541 -5
600
615 -D
631 -D
RD Iowa city transit
'i
o�
KD Iowa city transit
INCREASED BUS SERVICE
TO EAST - CENTRAL IOWA CITY
EFFECTIVE JANUARY 10,1977
THROUGH APRIL 29,1977, A
RUSH - HOUR "SHUTTLE"
ROUTE WILL BE ADDED TO THE SERVICE IN THE AREA BOUND BY BURLINGTON, COURT,
MORNINGSIDE AND COLLEGE STREETS. THE BUSES MARKED
"SHUTTLE "WILL OPERATE TO
DOWNTOWN AND CONTINUE
INTO TILE UNIVERSITY HOSPITAL
SOUTH ENTRANCE. ALL
REGULARLY SCHEDULED ROUTES WILL CONTINUE TO OPERATE ON THEIR CURRENT
SCHEDULES. DEPARTURE
TIMES FROM DOWNTOWN, SOUTH HOSPITAL ENTRANCE AND
COURT & MUSCATINE ARE
LISTED BELOW. IFF YOU HAVE
ANY QUESTIONS, PLEASE
CALL 351 -6336 FOR DETAILS.
MORNING SCHEDULE
COURT & MUSCATINE
CLINTON & WASHINGTON
SOUTH HOSPITAL
705 AM
715 AM
725 AM
735 AM
745 AM
755 AM
805 AM
815 AM
825 AM
835 AM
845 AM
855 AM
905 AM
915 AM
925 AM
AFTERNOON SCHEDULE
SOUTH HOSPITAL
CLINTON & WASHINGTON
COURT & MUSCATINE
305 PM
315 PM
321 PM
335 PM
345 PM
351 PM
405 PM
415 PM
421 PM
435 PM
445 PM
451 PM
505 PM
515 PM
521 PM
'i
o�
KD Iowa city transit
r
rlrn
NI
R
e
0
m
U
D �nbwn ,u su�!'bia.
prepares a comeback
By' Stanley Ziemba
IMMURB'AN- DOWNPTOWNS are met-
fug a opmeback in their battles with the
giant outlying 0lwppang canters. .
Virtually every major suburb in Cook
and adjoining counties is either consid-
erbzg, propodng,;or implemea r,6 Dlam
to.rejuvmate its central business
triet.
Some propada like Aurora's mul-
timillion- dollar downtown renewal plan,
are relatRely- Speaking, as, elaborate
are, ambitious ,as. Chicago's proposed
Sotdb'Loop New Town and Stste�Street
Mail.
"ONLY TIME will tell If these efforts
are successful," said Eanuel Beck; Mar:
dfnaor of, the Illinois Dep4m*pt of
Local Gwisiment. Affairs' dowfitown as-
sbtanoe ppuupp.. 'But at least ,subur-
ban oNtei v,21buainessmen are final-
ly making'an4flort to regain some of
the ground they lost to the stopping
The overriding goal of ;these redevel-
opment plans is, to lure beck retailers
and customers who abandoned down-
town sulxrbla for the laodscapd. vistas
Ad free paddng' offered by such shop.
ptag colossuses ere Oak Brook and Wood -
ffad, )lair said. '
"More important, however, Is the de-
sing of suburban oHicfas to preserve, if
act expand, their 'tax tides,' be said.
"Most suburban communities get the
bulls of their operating revenue from
oaks and property taxes generated by
thar central business districts. In recent
years that lax base has been eroding."
FOLLOWING ARE some of the major
efforts Proposed or under way to sal-
vage and revitalize deteriorating,subur-
ban downtowns In the area:
. • Aurora-39 miles west of the loop
—is tranetormingg 100 -acres of its down.
town Into an elaborate cultural, civic,
and oommerclal tenter. A block -long pe-
destchm mall on Water Street between
Downer Place said 'Galena Boulevard
and renovation of the city's downtown
bridges over the Fox River recently
was completed. Additional projects are
to INA year.
0 orthwest suburban Des Plaines Is
constructing a 112- million office and eu-
elosed shopping mall complex >A the
IoW of the downtown area. The renew-
al effort is taking plade in the block
bounded by Prairie Avenue and Lee,
Pearson, and F.Wnwood streets,
• Joliet Is cnruidering turning Chica-
go Stred between Washington and Jack.
am Streets downtown Into a semipedest•
Tian mall,' The city's plans call for re•
ddeing traffic lanes to. two, widening
sidewalks, putting in decorative street
lights and trees, and constructing a pla.
Mtn
Reports on the Chicago
metropolitan region —its
people: and• its issues.
za in Van Buren Street.
O St. Charles, In conjunction with a
private developer, is planning a com-
mercial-residential complex on a six-
': sere vacant site adjacent to the Fox.
River between the city hall and a large
park downtown. ,Clty officials envison
construction of a pedestrian esplanade
it the river's edge, bordered by 38 flail
.,shops. Above the ops would be two•
f to o r townhouse sh apartmenls, office
space, and additional retail apace Abbot
$4,5 million has been earmarked for the
project, which Is expected to'have an
18909 theme.
• Chicago Heights is remodeling
buildings downtown, and a new six4tory
First National Bank of Chicago.11eighta
building was recently completed In the
suburb's former skid row area.
. • West suburban La Grange complet.
ed a two -block pedestrian shopping mull
hr Calendar Avenue last summer. Cost -
Ang 1900,000; It Includes fao UW and
greenery. Stores along,lhe mail have
been Modeled, and a formerly desert-
ed lirege department stare at Ls
Granpe Road and Calendar Avenue has
been converted into an enclosed mall
containing a variety of small retail*
shops.
• North Chicago is considering re-
routing major streets in Its central bud -
ness district, constructing a pedestrian
shopping mall, and building ratafl and
office developments,
• flak Park and Elgin have bath built
pedestrian shopping maW In their dower
town &ran In moat years.
• Arlington Heights Is Studying a
mail and a 900-car garage plan In the
central business district at Vag and
fiigwalt streets. A privately developed
shopping plaza and office Wittig ' ad-
jat to the garage also la being
Sa coo-
sidered.
AMONG OTHER suburbs planning or
Implementing major downtown renewals
are West Chicago, Waukegan, Naper-
ville, and East Dundee,
"My latest count shows about 30 sub•
urbs in the Chicago sees that are either
contemplating or In the process of re,
viewing their central bu sim" dlatrtda,"
BeN Said "And those are just the was
that's aware of. I'm sure thee are
more."
Whether Ebm*m will undertake ma-
jor redevelopment is uncertain.
Twice the Evanston City Connell ap-
proved a pro $tl- mt➢lon enclosed
.sh was ofg its ,downtown, wind twice block
aside.
THE PROJECT- Probably was killed
for good ,rSaid Donald Women, president
' of Westcor, Inc., the developers, when
Marshall Field k Company, which plan.
ned a major store for, the mail, an.
Dounced in October that B would not
• participate. ,
The center, a threewelDry structure,
was to have -been on a Site bounded by'
Church.Streat. Ilniveraity'Place, Elgin
Road, end Sherman and Maple avenues.
It was to have consisted of more.thsn
300 stares, plus .reftnaante. theater,,
and'a puking gatap., ` .
The need,fer.tbe'mall or for some
other major downtown redevelopment
project In Evanston was pointed mdd -ln a
study Evanston did some years ago that
showed that from 1967 to 1971, Total
Sales in the central business district fell
from so million i year to $59.9 million.
It also noted that downtown Evanston
had 88 fewer burinews; in 1971 than It
had five yearn betore.
.AURORA FOUND is downtown In
even'worse shape in 1978 when it started
Its current redevelopment.
"Our downtown is a texibook cese of
e once thriving central business district
that want downhill," Bald Gregory L.
Gilmore, genera manager of the Aurora
"It has been going downhill for 30
years. We've seen all but one of our big
league retailers abandon the antral
business district for outlying shopping
Sabers. We've witnessed dozens of
small retad3ee, doctors, lawyers, and
other professloomls follow the exodus."
To make the downtown viable again,
the city expects to spend $3o million In
public and private capita over the next
five years on .various IWprovements,
Gilmer'. sad. .
DE ME11 THE shopping mall on
Water Street end renovation of down-
town ¢ridges, Aurora proposes to mn-
vert an aging but 8omtd downtown thea-
ter Into a civic auditorium and center
for the performing arts, construct an
eight•= clvtc center on an Island In
the Fox River, and transform old stone
and brick mill buildings along the river
downtown into an enclosed farmer's
market.
it's hoped the Improvements Will In-
in
4Y 0~ M aM eabmin Ale. UMl W emIIMMY PIAwaaa
Aurora's ambitious redevelopment plan centers on Stolp buildings. The 100-acre project will take up to five year)
Island and encompasses civic, cultural, and commercial and $22 million to complete.
crease retall sales In downtown Aurora
11.4 million to $2.1 million annually, and
Increase property team In excess of
113I01,000 a year, Gilmore said.
In addition to the major suburban
downtown renovation projects being con•
skkred or implemented, scores of sub•
urbe are undertaking less ambitious pre
grams for rejuvenating their central
business districts, Berk noted.
URERTYVILIX. for example, Is at-
tempting to merely provide free parking
In front of stores on its main streets.
Southwest suburban Summit Is install•
ing new street lights along its business
thoroughfares.
Gleneoe recently completed a sidewalk
beautification project downtown,
htant suburban downtown rejuvenation
programs have been sparked by local
government officials, business groups,
or A combination of The two, A few
hnwever, have been ennecived and car
tied out shnost entirely by one man.
RFRK WARMFP that downtown retie
velopment projects, regardless of Thnlr
scope, will not lure back all of the M
tellers and customers the suburbs have
„lost to the shopping centers.
"They ran only hnpe to get a little of
that back," he said. "They must eenees.
trite ml getting specialty shape to locals
In their business districts, shops that
can't he found nut in the shopping cen.
ters.
"Those building pededrlan malls tmad
design them in such A any that people
%ill want to come lhrre, not only to
shop but to linger and interact with oth.
_Ir people."
0
LJ
AGENDA
IOWA CITY PARKS AND RECREATION COMMISSION
RECREATION CENTER ROOM B
JANUARY 12, 1977 - 7:30 P.M.
7:30 - 7:35 p.m. -- Introduction of New Members.
7:35 - 7:40 p.m. -- Approval of the Minutes of the December 8, 1976,
Meeting.
7:40 - 7:50 p.m. -- Committee Reports.
7:50 - 8:10 p.m. -- Commission Assignments:
1. Comprehensive Plan (observer).
2. Committee on Community Needs.
3. Riverfront Commission.
4. Johnson County Regional Planning
Commission Open Space Committee.
5. Neighborhood Park Development.
6. Fees and Charges.
7. Other.
8:10 - 8:30 p.m. -- Commission Goals and Objectives.
8:30 - 9:30 p.m. -- Happy Hollow Park Public Hearing.
9:30 - 10:00 p.m. -- Budget.*
10:00 - 10:10 p.m. -- Chairperson's Report.
10:10 — 10:20 p.m. -- Director's Report. **
10:20 - 10:29 p.m. -- Other Business.
10:30 p.m. -- Adjournment:
* Please bring the Park Division Budget with you for listing of
administrative adjustments.
** February party -- February 12, 8:00 p.m. to ? at Showalters' home.
Come in costume if you want -- Cupid, George and Martha Washington,
Abe, or whatever. Phyllis will serve "Yellow Birds ".
(67
for. Official Fond 1614613
NOTICE OF PUBLIC IIEARING
BUDGET ESTIMATE.' :.
Fiscal Year July 1, 1977 • June 30, 1978
Iowa City, Iowa
ASSESSOR OfCYOWAY /City of..........................................
The Conference Board of this assessing jurisdiction will conduct a public: hearing on the proposed
1977- 78budgetat
Iowa City Civic Centex-, Iowa City, Iona I
on _ . — January.' 11, . ...................., 1977, begilltling at....._� j.3 ....:...... .... .o'clock ......lz..m.
At the public hearing, any resident or taxpayer may present objections to, or arguments in favor of,
any part of the proposed budget. This notice represents a summary of the supporting detail of
budget receipts and expenditures on file with the Conference Board Cklrk. Copies of the Stipple-
mental Detail (Schedule 673 -A) will be furnished any taxpayer upon request.
December 20, Victor J. Belger _ Clerk
_ — — .._,1976 /s/ - -- - -- _........ -
BUDGET ESTIMATE SUMMARY
Taxation Rate per $1000 Valuation—
.27
INSTRUCTIONS
Only the notice and budget estimate summary are to be published. Schedule 673•A Supplemental
Detail is to be completed before transferring details to Form 673 and to provide. cnpice for any inter.
ested taxpayer and for attachment to certified budget copies. File one copy of the proof of publica-
tion with the county auditor. Amounts published in column C control expenditures and represent
maximum expenditures authorized by law for'certification.
ENTRY RECORD OF CONSIDERATION AND FILING OF ESTIMATE
December 20, _ -_ 10..Z�.., the Conference Board met to consider and.a rose
On ___._�:. �_...._.._ ............._......_ pP
for filing and publication the proposed budget for the ensuing year. A quorum was present. The
Conference Board fixed the time and place for the public hearing on ....... January 1.11-_
Iowa City Civic Center
193.7 -, at .... 7:30.._ o'clock - .._p.m. at ....._ ............._...................... ...._.........._............._.
In .. Iowa City, Iowa r ,fohhson County, Iowa. The Clerk was directed to publish the notice
and e t
--- summary as required b- y ._ ..law.
C Clerk . �.l
Chairman
_..- 1\
A B C
- -D
E
r
•
EXPENDITURES FOR YEAR
Estimated
Estimated
Balance
Estimated
Amount
1975 -76
1976-77
Actual and
July 1, 197
June 30,197
FUND
.' (Use Whole Dollan)
Cash
Reserve
and All
Other
(C +D —}-
To Be Rah
Actual
(12mos.)
Estimated
(12mos.)
Proposeu
(12mos.)
71/78
Receipts
(12mn3.)
By TnxaG.,
(12mos.1
101,346
109,830
115,544
--
12,000
103,544
1. Assessment Expense
4,536
�
7,000
6,000
--
--
6,000
2. F.I.C.A. (Federal)
2,472
5,500
5,500
'-
5,500
3.I.P.E.R.S.(State)
4. Special Appraisers
none
10,000
none
--
--
none
6. Emergency
none
none
none
-••
--
none
108054
132,330
127,Oh4_z
�L2,000
115,0411
G. Total.
-
Taxation Rate per $1000 Valuation—
.27
INSTRUCTIONS
Only the notice and budget estimate summary are to be published. Schedule 673•A Supplemental
Detail is to be completed before transferring details to Form 673 and to provide. cnpice for any inter.
ested taxpayer and for attachment to certified budget copies. File one copy of the proof of publica-
tion with the county auditor. Amounts published in column C control expenditures and represent
maximum expenditures authorized by law for'certification.
ENTRY RECORD OF CONSIDERATION AND FILING OF ESTIMATE
December 20, _ -_ 10..Z�.., the Conference Board met to consider and.a rose
On ___._�:. �_...._.._ ............._......_ pP
for filing and publication the proposed budget for the ensuing year. A quorum was present. The
Conference Board fixed the time and place for the public hearing on ....... January 1.11-_
Iowa City Civic Center
193.7 -, at .... 7:30.._ o'clock - .._p.m. at ....._ ............._...................... ...._.........._............._.
In .. Iowa City, Iowa r ,fohhson County, Iowa. The Clerk was directed to publish the notice
and e t
--- summary as required b- y ._ ..law.
C Clerk . �.l
Chairman
_..- 1\
0 0
G9.
0
Iftm ;.... i •.a••
A. Background Information
B. Budgetary Sources
C. Services and Projects
•n • •� � •'� •.. a •m• i
0
A. Anticipated Budget
B. Anticipated Sources
C. Request from Iowa City Council
D. Budgetary Request Information and Justification
I. HISTORY
A. Background Information
,.n-
The crime of rape has a history that is centuries old. However, people
did not hear about the crime, nor were they aware of its victims, until the
last couple of decades. In 1971, several women's groups in New York City held
the first national Speak-Out against rape, Utilizing the open microphone
forum, hundreds of people listened to testimony after testimony of victims as
they told their "stories" of being victimized by violent sexual crimes. In
Iowa City a similar historical event took place; the {,kmen's Center sponsored
a forum for victims to speak -out and to share their experiences. As a result
of this phemnena, the first Rape Crisis Line in the- State of Iowa soon came
into being- It was the goal of the Rape Crisis Line to assist victims in a
time of crisis and to serve in a referral capacity.
Budgetary Sources
At that tyre, the Rape Crisis Line was staffed canpletely by volunteers.
They were operating on a budget of $100.00 a year and the majority of their
funds was going for telephone expenses. The Rape Cb_isis Line operated for
three years in this manner and during that time they spoke with over 200
victims of rape and other forms of sexual abuse. In the Spring of 1974, the
Rape Crisis Line suffered an economic crisis because of their limited budget
and the service was forced to close down for a period of four months.
In the Fall of 1974, the University of Iowa Student Services Administration
funded a part -time salary for a Coordinator for the entire Center, which then
became titled the Wb mn's Resource and Action Center. The Rape Crisis Line was
just one of the services to be offered by the WRFC and under the auspices of
Mary Coogan, the hired Coordinator, volunteers were again recruited and budget
lines set aside to set the service in motion once again. Budget lines only
included telephone costs and typewriter rental at that time. As the need for
such a service was validated once again through the number of calls coming in,
the University in cooperation with the Johnson County Board of Supervisors
opened a work -study position for a part -time Coordinator for the Rape Crisis
Line. The duties of the Coordinator were to train volunteers and to
schedule times for staffing the Line. other needs of the Iowa City and Univer-
sity Canmmities were becoming more evident through the increasing demands,
so also at that time, the Rape Crisis Line expanded its services to include
a Speakers Bureau and an Information Bureau. Monies for these services have
been dependent upon donations for presentations and duplication of materials.
In the Spring of 1976, the Johnson County Board of Supervisors allocated
a luiTp sun of $5,000 which was to be distrubuted through Mid - Eastern Community
Mental Health to subsidize a full -time Coordinator for the Rape Victim Advocacy
Program. This money will be terminated as of March, 1977.
The following page outlines the sources of funding for the 1976-
1977 fiscal year.
• 0
BUDCEMW SOURCES 1976 - 1977
SOURCE: University of Iowa Student Senate
AMOURr: $1,384.00
SUPPORTS: Telephone, office supplies, publicity,
printing and duplication costs
SOURCE: University of Iowa Central Admi titration
AM=: $312.00 (20% of Total Salary)
SUPPORTS: one half-time work study wployee
SOURCE: Johnson County Hoard of Supervisors
A14OW: $5,000.00
SUPPORTS: One full -time Coordinator for 6 months
TOM: $6,699.00
0
C. Services and Projects
The longer that the Rape Crisis Line h
frequently it has been utilized. The repo
for the last two years validates the need fo r
to continue and also for the nity -based
January, 1975 - December, 1975
as been in existence, the more
records
of calls and speaking engagements
�mui the Rape Victim Advocacy Program
support to increase:
Rapes, attergted rapes, assaults, exhibitionists 46
Statistics, prevention, legal and referral requests 153
Speakers Bureau Engagements 38
January, 1976 - December, 1976
Rapes, attempted rapes, assaults, exhibitionists 54
Statistics, prevention, legal and referral requests 164
Speakers Bureau Engagenents 27
A large number of Crisis calls (rapes, attempted rapes, assaults, exhibi-
tionists) have not ocnie from students per se. We have received calls fran
all over Iota City and they have ranged from victims, themselves, to parents
and other family members of victims. Therefore, the Rape Crisis Line not only
offers assistance and referrals to actual victims but to family members and
friends of victims as well. This is also true in relation to Information and
Speakers Bureau requests. Many parents call the Rape Crisis Line concerning
rape prevention techniques and advice to give to children in the event of an
attack or sexual abuse incidents such as exhibitionism or obscene phone calls.
1. Speakers Bureau
3:n addition to speaking to several University classes and graduate seminars,
the Rape Victim Advocacy Program's Speakers Bureau has given presentations to
the following civic groups and organizations:
City High School
Southeast Junior High
Central Junior High
West High School
Crisis Center
Iowa City Home Builders
PS4
2. Rape Awareness and Prevention Week
Mark IV
American Business Women's Association
Parent - Teacher Associations
local church groups and organizations
Evening class programs
Self- Defense classes
Panels for conferences and institues
Septenber 27 to October 2 was declared Rape Awareness and Prevention Week
by Mayor Mary Neuhauser and it was supported by the City Council, Johnson County
Board of Supervisors, Iowa City Police Department, Johnson County Attorney's
office, University of Iowa Administration, Campus Security and many other groups
and organizations off - campus and on- campus. The Rape Victim Advocacy Program
sponsored a series of events which included two panel discussions with law
enforcement personnel and a self - defense duronstration at the Iowa City Recreation
Center. The turn -out for the week's activities was good and people all over
the c ammmity received copies of a brochure which included emergency numbers
and referrals of relative importance.
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3. Judicial Advocacy
In the past three years Rape Victim Advocates have assisted 12
victims through law enforcement procedures and accompanied one
victim through prosecuting procedures involving a charge of rape.
4. Medical Unit
A unit on rape has been developed by Terry Kelly and Debbie Guthrie,
in conjunction of Charles DeProsse, M.D., of University Hospitals.
This unit will be used with residents in obstetrics/Gynecology,
to sensitize them to the special needs of rape victims, and to
prepare them as witnesses in the event of prosecution of a parti-
cular incident.
5. Miscellaneous
Projects initiated by the Rape Victim Advocacy Program have ranged
from assisting in surveys and research for assessment for security
needs in the community, participating in Search Committees for
hiring of law enforcement personnel, organizing and sponsoring
a day -long series of workshops on the issue of rape and sexual
abuse in Iowa City, maintaining an up -to -date map of locations
of incidents in the Iowa City Area with statistics from the Johnson
County Sheriff's office, Iowa City Police Department, Campus
Security and calls received through the Rape Crisis Line.
6. Summary
The Rape Victim Advocacy Program is a service which was created
out of a very important need in the Iowa City community: the
crimes of rape and other forms of sexual abuse are problems
which are becoming more prevalent in this area and until victims
of these types of crimes have support and assistance through
crucial times, offenders of these crimes are not going to be
prosecuted. We feel the Rape Victim Advocacy Program can meet
the needs of victims and can be of assistance to already existing
agencies in serving the community in terms of.sensi tization to
the crime and preventative measures. We ask your support by
considering the Rape Victim Advoacy Program for funding.
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II. Budgetary Information and Fequest
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RAPE VICTIM ADVOCACY PROGRAM
ANTICIPATED BUDGET March 1977 - February 1978
Rape Crisis Line
Answer Iowa (pagers & answering service) $661.66
Telephone ($34.00 per month) $400.00
publicity (I.C. Press Citizen, D.I., Interstate
Shopper) $196.00
Training Honorariums (three sessions, twice a year) $100.00
Information Bureau
Duplication and Printing Costs
Speakers Bureau
Duplication of videotape materials
Honorarium for Special Programs & Workshops
Coordinator Position
Full -Time Salary
General Office Expenses
Typewriter Rental
Stationery, paper & postage
General Supplies
Sub Total $1,357.68
$1,500-00
$1,000-00
"$500.00
Sub Total $1,500.00
$10,700.00
$150.00
$300.00
$200 - oo
Sub Total 650.00
$15,707-68
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*ANTICIPATED SOURCES OF FLWING
FOR MiE RAPE VICTIM ADVOCACY PROGRAM
University of Iowa Student Senate
telephone
typewriter rental
office supplies
postage
$1,384.00
University of Iowa Central Administration
R time Work -Study Student Staff
$312.00
Johnson County Board of Supervisors
full -time Coordinator's Salary
$5,350.00
Total
$7,046.00
*Estimate is Used on previous cm ttments fran relatively certain sources.
• •
REQUEST FOR FUNDING
FROM IOIM CITY CITY WMIL
AID TO ]YINCIES FUND
A. Partial Salary for Coordinator's Position
for one year (March 1977 through February 1978)
B. Rape Crisis Line
Pager rental for use by Emergency Advocates
for one year (Answer Ioma)
C. Information Bureau
Duplication and printing costs
D. Speakers Bureau
Duplication of videotape materials $1,000.00
Honorariums for guest speakers and
professionals for special programs
and workshops 500.00
$5,350.00
661.68
1,500.00
1,500.00
TOTAL REQUEST $8,661.68
• •
BUDGETARY REYZUF.ST IWORMATION AND JU=ICATICN
A. Coordinator's Salary . . . . . . . . . . . . . . . . . . . . $5,000.00
Funding of the Coordinator's position is the single most crucial item of
of the budget request. Through the efforts of the Coordinator, volunteers
are solicited and trained and supervised so as to guarantee that the Rape
Crisis Line is staffed 24 hours a day and 12 months out of the year. The
half -time Work -Study staff rcnber is supervised by the Coordinator. All
contacts with law enforcement, medical, counseling and other professional
personnel is made by the Coordinator. Through these contacts and the long-
term relationships developed, better corking relations is assured and joint
programs are often planned and executed.
The Job Description of the Coordinator is included in this section of the
request and it outlines the general duties of the position.
Also included is a copy of the Goals and Objectives of the Coordinator for
the year March 1977 through February 1978. Funding _oY the partials ary
as requested would guarantee that these would be met.
B. Rape Crisis Line (Pager rental for use by Emergency Advocates
for one year from Answer Iowa) . . . . . . . .$661.68
The Rape Crisis Line currently operates on a beeper system which allows
Emergency Advocates greater mobility and victims immediate attention if
necessary. Rape Victim Advocates staff the Rape Crisis Line in the office
which is located at the Wbrnen's Resource and Action Center, 130 N. Madison
St, fran 9:00 a.m. to 9:00 p.m. with an Emergency Advocate on lack up.
After 9:00 p.m. Answer Iowa picks up the Line and will patch a caller through
to the Emergency Advocate on call or page her if she is not at home. Presently
there are only four Emergency Advocates. These women are specifically trained
to deal with emergencies and are prepared to acconpany a victim through all of
the procedures, including court roam procedures if a case should get that far.
The Emergency Advocate system was also executed for the purpose of easy access
by law enforcement and medical personnel, and with the intention of familarizing
those respective agencies with the few amen who would actually be responding to
an emergency call.
C. Information Bureau (Duplication of materials) . . . . . $1,500.00
The Rape Victim Advocacy Program has developed a reputation to be a source of
information about the problem of rape in American society and maintains files
of articles, and a library of books and pamphlets which is used by Iewa City
residents and students. Statistical information is kept up to date regarding
areas of the city which are considered "high risk" areas. These include rapes,
attempted rapes, assaults, exhibitionism and harrassment. The map is kept up
to date by incidents which are reported to the Iowa City Police Department,
Campus Security, Johnson County Sheriff's Department and the Rape Crisis Line.
Many written materials are available from the Information Bureau. (See attached
list.)
0 0
D. Speakers Bureau (Duplication of videotape materials) . . . . . $1,500.00
The Rape victim Advocacy Program offers presentations on all aspects of
rape and sexual abuse. Discussions on self - defense and preventative
measures, myths and facts about rape; workshops on the medical aspects
and legal concerns of rape victims; training sessions for the sensitization
of victims needs and feelings for the professionals, paraprofessionals and
the general public; and lectures on the psychological and sociological
reactions of rape victims have been sane topics in the past.
The Speakers Bureau has utilized three videotapes in presentations which
were produced by the program. (See attached list.)
Honorariums for Guest Speakers and Professionals
for Special Programs and Workshops . . . . . . . . . . . . . $500.00
Often the need arises for special training workshops for professionals who
work with rape victims. Resource persons on a local level are limited, yet
trained professionals are available on a state -wide or national level. The
allocation of this budget line would permit these professionals to be contacted
for use by the Iowa City Police Department and other law enforcement personnel
Johnson County Attorneys, local medical personnel and those who work with the
Rape Victim Advocacy Program. These agencies and departments often do not haves
the financial resources to totally finance such special workshops and y-ograms.
Such activities Mould be jointly sponsored by the Rape Victim Advocacy -cgram
and those departments.
• •
POSITION: Ccurdinator of the Rape Victim Advocacy Program
DEFINITICN AND DUPIES:
To schedule and coordinate the various functions of the Rape Victim Advocacy
program, and to hire staff, enlist volunteer aid, arrange for training of
staff and volunteers by drawing on ca munity agency resources.
To act as a liason between the Rape Victim Advocacy Program and other ccamum.ty
agencies such as law enforcenent personnel, medical personnel and services
related to procedures involving victims of sexual abuse.
To act as a spokesperson for the Rape Victim Advocacy Program to other Public
agencies and to the press, in order to inform the eannuni.ty of the socnpe and
the activities of the Rape Victim Advocacy Program.
To arrange engagenents of the Speakers Bureau, to schedule film showings,
training sessions and workshops.
To initiate and maintain correspondence and exchange of information with other
Rape and Sexual Assault Centers, and with organizations involved in sexual
assault control and prevention measures.
TO supervise the activities of staff and volunteers.
REIATIONSHIIPS: Iowa City Police Department, Johnson County Sheriff's Department,
County Attorney's Office, Johnson County Social Services, Community Mental
Health Center, hospital gynecologists and energeney medical personnel, private
physicians, counselors and psychotherapists, legislators, and the Fen's
Resource and Action center.
QUALIFICATIONS:
Experience with coordinating a volunteer program.
Experience in office procedures, administrative duties and personnel coordination.
Resident of Johnson county or familarity with the area.
hbrkable knowledge of the nature of sexual abuse: medical and legal procedures,
sociological influences, crisis intervention and psychological effects.
completed the requirements for a B.A. or B.S.
Ability to effect liasons with other social services and oinmini.ty groups.
Freedom to travel when necessary.
Research and grant writing experience.
0 0
GOALS AND OBJECTIVES FOR THE COORDINATOR
1. To convene bi- monthly meetings of representatives from the Iowa
City Police Department, Campus Security, Johnson County Sheriff's
Department, University Hospitals, and the Rape Victim Advocacy
Program in order to:
a. share relevant statistics, incidents, programs and activities,
b. evaluate communications and services among the agencies.
2. To explore the feasibility of joint programming with law enforce-
ment agencies, such as pamplhlets and presentations regarding
rape prevention specific to Iowa City residents. This will be
initiated by the Coordinator by-.meeting with the Chief of Police
to discuss alternatives and committments by June 1977.
3. To continue to supply Chief of Police, Johnson County Attorney,
and Campus Security Director with monthly reports including number
and types of calls received, speaking engagements, program policy
changes, and significant programs and activities.
9. To increase distribution of Information Bureau materials by:
a. contacting David Russell, Media Director of Iowa City Public
Schools, for inclusion in school's community resource files
by September 1977;
b. working with Carol Spaziani to update reference file on
rape in Iowa City Public Library by June 1977;
c. publishing a brochure listing all materials available through
the Rape Victim Advocacy Program by July 1977.
5. To develop a pilot neighborhood rape prevention program in two
high -risk areas (Near North Side and Mark IV). This will be
accomplished by:
a. contacting neighborhood associations to jointly assess needs
and plan programs'by August 1977.
b. bringing films, speakers, printed materials, videotapes, etc.
as needed to the neighborhoods for easy access by citizens.
6. To explore the feasibility of jointly sponsoring in- service
training workshops for law enforcement and medical personnel
and other professionals who deal with rape and sexual abuse
victims. This will be accomplished by:
a. developing a file of professionals who are trained and
available for such workshops by July 1977.
b. contacting appropriate representatives from these agencies
to inform them of the available resources and to discuss the
possible ways of using them by October 1977.
• �.
DMR =CN BUREAU: Mary different written materials and videotapes are available
through the RVA Program's Information Bureau. The following articles
were carpiled and written and are distributed through the program:
Prosecuting A Chafe of Rape: A Guide for the Helping Professions
A "step by step° analysis of the procedures involving a charge of
rape with attention focused upon the feelings and needs. of the
victim. Also contains suggestions for those in the helping
professions who may cane into contact with victins of rape or
other forms of sexual abuse. (Excellent material for reference for
health practicioners, teachers, law enforcaTe nt personnel, attorneys,
and the general public).
Rape Bibliography
A detailed list of books, articles, pamphlets, publications, films
and videotapes available about the issue of rape and other forms
of sexual abuse. Also includes listing of books available through
the MM Program's Rape Resource Library.
�: A Training Guide for Victim Advocates
A training manual for Rape Victim Advocates.
of call sheets, Speakers Bureau Appointment
forms, Standard operating Procedures of I
and Carus Security.
Rape Prevention Tactics
Contains sauple forms
Sheets, medical examination
Iowa City Police Department
Drafted by the Washington, D.C. Rape Crisis Center and adapted by the
Rape Victim Advocacy Program. Contains suggestions for preventative
measures on the street, in hares, etc.
Iowa Code on Sexual Offenses
Copies of the Iowa Code with interpretations offered by attorneys and
explanations of the procedures involved with prosecuting a charge of
rape or other forms of sexual abuse.
Ra Awareness and Prevention Unit: A Guide for Second2 Education
Health and Phys al Educe Teaches
A curriculum for the Iowa City CcmTunity Schools in presenting the issue
of rape as a class with outlines for instruction, goals, and strategies
to accomplish these goals.
I
I
Through the services of the Rape Crisis Line, we have been able to Pinpoint ]ncatims
and areas in the Iowa city Camiunity which are "high risk" areas in terms of the
number of incidents. According to our records, the highest "risk area^ is betynen
a:own St. and Market St. Although the Rape Victim Advocacy Program serves the entire
ocmmunity, 70% of our emergency services have been utilized by citizens living in this
area.
total number of reported incidents as recorded by the Rape Crisis Line, the Iowa
Police Department and Campus Security is as follows:
January, 1975 to Decenber, 1975 January, 1976 to November, 1976
Rapes
18
Rapes
21
Assaults
7
Assaults
9
Harrassments
9
Harrassments
20
ESChibitionists
2
Exhibitionists
3
I guess I'll just never understand
why some people think that they
are so special Thal it will never
happen to them.'
NANCi a victim of rape
,
WIDW.; T
t
"Some men jest never see the type
of violence we experience every
day..." —a woman
We can sit here and intellectualize
about It, but we still don't know
what It's Iike to be afraid to go out
alone at night..." — a man
"Herstory : The RealitY of Rape"
This tape is a twenty -five minute
discussion with a woman who was
raped eight years ago. Nancy shares
her experience concerning the actual
incident and her feelings and "fears"
now. An excellent tape for Speakers
Bureaus with Rape Crisis Lines, for
sensitization purposes with_ medical
and legal personnel and also good for
other rape victims themselves.
Cassette Rental $40.00
Purchase $100.00
Open Reel purchase $75.00
Camera Work by Susan Ryan
Edited by Susan Ryan and Terry Kelly
Produced by the Margaret Kelly Memorial Fund
Distributed by the Program, Io Advocacy
Iowa City, Ia.
"Without Consent"
This is a twenty -two minute tape which
features a discussion between a group
of men talking about the reality of
rape and how it has affected their lives,
contrasted with a group of women talking
about rape and how it has affected their
lives. An excellent tape for Speakers
Bureaus with Pape Crisis Lines particularly
for Junior and Senior High School classes,
sensitization for medical and legal
personnel and women's groups and organiza-
tions.
Cassette Rental $40.00
Purchase $100.00
Open Reel Rental $30.00
Purchase $75.00
Camera Work by Susan Ryan and John Bowie
Edited by Susan Ryan and Terry Kelly
Produced by the Margaret Kelly Memorial Fund
Distt i JUted by the Rape Victim Advocacy
Program, Iowa City, Ia.
J. son County Council on 4g *
Johnson County Council on Aging was founded by a group of
senior citizens concerned about the needs not being met in this
community for its elder citizens. The goals of the organization
were well defined. The primary objective was advocacy - -to provide
a vehicle through which the elderly can have direct input in the
planning process and decision making concerning their ;well- being.
Another goal was to bring the consumer of services and the
provider of services together with a minimum amount of energy or
exertion on the part of the older perscns.
Another goal is to provide services that are needed or to
act as a catalyst in getting those services implemented.
In order to carry out these objectives - -it was, therefore,
necessary to employ a staff -- executive director and secretary.
The Council on Aging's source of funding came from the
following organizations:
1. CETA funds were made available March 1, 1976 at which
time both executive director and secretary were employed. Funds
for the director were discontinued September 30, 1976. CLTA funds
for the secretary have been extended six times. The last extension
i was January 3, 1977 for the month of January.
2. $12,000 have been received form the City-4,075.50 of which
went to Heritage Agency for matching funds.
3. Received P500 from Lutheran Brotherhood.
4. ,�'300 from COT'alVi'Lle Optimist Club. Smallor sums have come
from individual donors.
5 Agency status was received from United 'day and we received
25' of our nskin7 s -- 12,500.
-7O
0 0
6. money received from Heritage Agency is earmarked for specific
programs and cannot be used for operating expenses. These are the
following services for which we have received money: Denti -Care
Prop 5,500, Handyman -Chore Servic e -- $1,644, and Special Ed-
ucational Support Program -- *5,000. (see Program)
J.C.C.O.A. is no longer in an experimental stage, but is now a
functional entity with efforts directed to bring about, 1). needed
change in the lives of the elderly; 2), assist in making them pro-
ductive and useful citizens within the community as long as is
possible! and 3). to help them retain and restore dignity and
self respect.
(Ongoing Services) Please refer to 1978 budget proposal presented to City.
These are services which we have going, but if the Council
on Aging has adequate funds, we could expand our services to
improve upon the quality of service and to reduce fragmentation
in services.
Since the Iowa City City Council and the county Board of
Supervisors sanctioned the J.C.C.O.A. as the official agency
through which services for the elderly be channeled, we recommend
two alternatives, 1). The city make the J.C.C.O.A. a commission on
aging with full financial. support, o r 2). Share the financing with
the county Board of Supervisors since services are already being
provided to some citizens in the county.
Dr. Paul Huston.
Chairman of Finance Committee, Johnson County Council on Aginp,
• ONGOING SERVICES •
1.
Advocacy-Objective-to speak in behalf of elderly in
Johnson County -to act as a sounding board or vehicle
through which the elderly in the community channel
their needs and desires, to promote an awareness of
the elderly to the community resources, to insure
that existing services are meeting their needs, and
to bring about change in public policy where needed.
2. Shoe ar's Aide Service - Objective -to assist older
oeople.n Iowa City :•r th marketing, or personal
shopping. For older citizens (60+) in Iowa City.
This is a no- charge service by the COA. Volunteers
will shop for, escort, and run errands, to the post
office, grocery store or drug store. They will also
carry and deliver groceries to homes and assist with
storing a:•ray. Actual persons served -15, 1977 pro -
jection -30, t
3. Assist with Filling Out Business Forms -The COA
assists an d fills out rant and property tax re-
imbursement forms. We check to see what the financial
status is, e.g., calling banks, SSI, County Assessor,
Treasurer (by permission of the client). Ve assist
in filling out forms for food stamps or other public
assistance forms. Actual persons served -51, pro-
jection for 1977 -100. 7c c>
4. Dental Care Program -Title II of Older Americans Act-
Objectives-to serve older Americans who are ineligible
for medical assistance programs and yet unable to
afford the cost of dental care. The COA is sponsoring
a pilot program for Heritage Agency on Aging to assist
with minor dental repairs. An amount of $60.00 will
be used per patient at his /her own dentist. This
amount may be exceeded whenever necessary and justi-
fied. Income guidelines are the same as those for
Title XX; one person in household -$494 per monthly
income; t:•ro persons in household -$ L 6 per monthly
income; three persons in household -$79d per monthly
income. Actual persons served -25, 1977 projection-
50- r
5. Phone -a- Friend - designed to promote the well -being of
older persons who prefer to live out the remaining
days of their lives in the dignity and respect of
their own homes. Phone -a- Friend is a service for
older people who are lonely, live alone, are shut-
In or homebound and the handicapped. The objectives
are:
• 2. •
A. To alleviate some of the feelings of lonliness,
rejection, isolation, and boredom.
B. To provide an opportunity for friendly visiting
by phone or home visits.
C. To offer companionship and serve as a means for
people to keep in touch.
D. To meet and make new friends.
E. To provide another means of information and referral.
F. To provide a reassurance and protective service
whenever needed.
G. To restore a sense of dignity and worth to the
individual.
6. Problems in Retirement Living- Objectives -to allow older
people o c ogetner in group discussions and
share experiences in the community with emotional/
mental stresses that affect their lives in day -to-
day living. The need for consultation is great. we
are not trying to solve emotional or mental problems;
but, hope to involve the local mental health center
with older persons in the community, and lead the way
to consultation for the elderly. Facilators for
group sessions are a staff member from Mid- Eastarn
Community Mental Health Center and a practicum student
from the University of Iowa, School of Social Work.
The group meets once a week for two hours and has
proven to be meaningful. Participants are able to
discuss openly some of the problems they face in
trying to cope, and they are able to air out pent
up emotions and feelings in a non - threatening environ-
ment. See attached sheet.
7. Information and Referral - Objectives -1), to link older
people in the community with existing services most
relevant to their problems; 2), to provide information
and referral service to the elderly in Iowa City with
factual answers to straight forward questions; ).
to assist when ever necessar in arrangement of in-
structions on where to locate service, how to reach
an agency, person to contact, (Dept, of Social Service
Social. Security, Visiting Nurses, SEATS, etc.) and 6).
to alliviate the confusion which sometimes arises
from a client being given the "run- around "; 7). to
avoid communication barriers between the client and
the provider. Actual services provided -125, 1977
projection -300,
8. Confyrerate Meals -the COA assists in the Congregate Meals
program wherever and whenever necessary. we handle
the calls for reservations and cancellations of
cleints using this service. The Council assists in
locating volunteers for delivery of Meals -on- wheels.
9
• •
We are planning the use of our volunteers in planning
or d eveioping activities for the meal sites. >c.
9, Find -a- ?Tome- Objectives -1), to help older people
locate suitable housin3 when a change is necessary.
2). to eliminate elderly persons having to venture
out on their own in search of housing. 3). to
provide emotional support for persons facing the
need to find and move into different housing.
4). The volunteers will: A). check in newspapers to
find available houses and apartments (following
guidelines of the Housing Authority), 3). maintain
a list of possible contacts for housing, C). escort
an older person to see a house, D). act as a liaison
between the low rent housing subsidy office and the
older person, E). if needed, arrange to help that
person pack and move. ; >
0
•
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0
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Submitted by the Counril nn 4rtne to behalf of Trula Smith
"rho was unrible to attend the honrina.
Ameri• Association of Retired I�:ons
Johnson Coun tJ council on Aging
�u uca"
The _l .Association of Retired Personn and the ;National
Petired Teachers Association are an alliance of individuals who are
more concerned :•:ith the present and the future of older people
than with the oast.
Local chapters are organized and by using National guidelines
work toward community welfare. On the local. level there are no
employed staff members. Volunteers provide some services which are 'Nrwcee
available by the National. organization. AARP does not plan, or
fund services but act as lobbyists.
The Iowa City local chapter was organized about three years
ago and now have a membership of over 200 persons over the age of
br Out of this AARP group, the Johnson County Council on Aging
was formed for the purposes of providing services for the elderly
which were not available elsewhere in the city or county. AARP
is the parent organization of the Johnson County Council on Aging,
and many of thier members are active in promoting the services
provided by the Council on Aging.
We are fully aware of the fact that J.C.C.O.A, has struggled
for financial existence from its very inception. Example- -month
by month extension of C-3PA funds for the secretary.
Since the Iowa City City Council and the county Board of
Supervisors sanctioned the J.C.C.O.A. as the official agency
through which services for the elderly be channeled, we recommend
two alternatives, (1). The city make the J.C.C.O.A. a commission on
r
aging with full financial support, orl2). Share the financing with
the county Board of Supervisors since services are already being
provided to some citizens in the county.
As a representative of AARP, I strongly urge that the J.C.C.O.A.
be funded in a manner witch •rill sta'oil izo staff and services.
Assistant state diroctor of AARP- Southern Iown - -A.C. Forwald
7
..ay. •.a..',- `6J.:'..:L:.lila�
� `P.iY_�_., 1.,�• -�L..f .,. ...n13iiuiLV:.d.��....- �.:a.rr�
PUBLIC SECURITIES
S29
STATE AND MUNICIPAL BONDS
A even reduced princi-
precedence, with each successive coupon being paid as soon as enough
cults and the smallness
money accumulates to pay it. Serial maturities or sinking fund payments
n state and municipal
are similarly handled. when and if funds in excess of interest require -
ments are available.
e its creditors to ex•
r new 3 per cent ones
IMPORTANT GUIDES TO BOND QUALITY
yments on the 3s and
As in the case of the Federal debt, lax - supported state and municipal
errs may not sue a sover-
re without a legal re-
bonds can best he tested by inquiring as to the debtors' willingness to
d bond dealers were
pay and ability to pay.
is indexed by the debtor's record and by the ob-
ction.
Willingness to pay
of officials and people. In general, it may be said that
or school districts can
r who chooses to take
served attitudes
American states and municipalities are willing to pay their obligations
y the securities dealer
and will levy adequate taxes for the purpose. There are occasional in-
tin a.:Most state laws
stances in which bitterness over waste, extravagance, or Injustice re
..strikes" refusal to pay special assessments —
or court orders which
suits in tax or a widespread
for example, the Cook County (Chicago) tax confusion of 1928 -
action to levy taxes,
witness,
over inequities in assessment procedures —but careful Investors
g:property, in order
If this proves Impos•
1936
can find and avoid these "sore spots." Also, it appears that overburdened
missions which super.
taxpayers and cummunilies are likely to feel that creditors should share
ut.Compromise settle.
their sorrows when depressions 006, as Arkansas did in 1933. Finally,
that taxpayers do not feel a personal responsibility
a;varlety of statutory
a it should be noted
taxes special assessments when it appears that the penalties
d debtor communities
to pay or
nonpayment may not be severe ur that their property may not be
aid of the courts or
} on
worth the charges. even tough they were enthusiastic in incurring
lserlous public bond
I{
the debt, This attitude was manifest in many special assessment, irriga-
Defaults
t states. The holders
lion, and drainage districts in the period 1930.1040. occurred.
long delays and financial compromises.
to court to press their
-art,:
and bondholders had to accept
Willingness to pay thus appears to be closely associated with ability to
the small bond.
i Investors in public
seI
pay without Inconvenience.
The ability of a public debtor to pay its debts is dependent upon
loos dgjaults seem
itcar'carrieff
the financial capacity of its citizens to carry the burden placed upon
on regular
schooldheallh
them. In gauging the situation, it is necessary to note both the finan-
serv•
'are lion given pro•
cial position of the debtor unit and the total burdens imposed on the
district, several
fs limited, even
taxpayers by state. county, city, school and possibly
other overlapping road, park, sanitary, and special improvement dis-
ourse, in assessment
trick. The complexity of the problem Is indicated by the fact that a 1062
'ely to be partial only,
Census Bureau enumeration found 3,043 counties. 35,141 cities and
Incorporated places. 34.670 school districts, slid 18.323 other dis-
is pending the final
t.'coupons are given
other
tricts functioning, as permanent governmental units subordinate to the
T 11
50 slates. Thoso figures da not include spacial assessment districts.
.mary
When Important bond Issues are offered for sale, the hood underwriters
um of this affair.
t
f
t
530
PUBLIC SECURITIES
usually employ Dun & Bradstreet or some equally experienced firm to
make a survey of the overlapping tax and improvement districts, in order
to measure the aggregate debt and tax burden to be borne by the area.
Ability to pay may be gauged by studying the following eight fac-
tors, and comparing the debtor in question with other like debtors:
1. The debt burden. Is the aggregate tax - supported and assessment
debt (a) reasonable In ratio to property valuation, (b) reasonable on a
per capita basis, and (c) reasonable in ratio to the aggregate earning
power of the community?
2. The tax burden. Are the taxes reasonable In ratio to property valu-
ation, on a per capita basis, and in ratio to aggregate incomes?
3. Tax delinquencies. Are taxes and assessments (a) paid on time,
and (b) finally paid In full?
4. Condition of the budget. Is the community budget balanced? Are
floating debts accumulated by use of tax anticipation warrants?
5. Is the trend of expenditures reasonable?
8. Is the trend of the public debt reasonable?
7. is the community financially well to do, stable, and diversified as
to property holdings and income sources?
8. Does the population contain a substantial percentage of native -born,
educated, income - lax - paying, propertied citizens?
Statistics and analytical reports covering these points can be found
In the financial services or can be supplied by municipal bond dealers.
Since the bare statistics are not too meaningful, it is customary to com-
pare the figures of any municipality with those of others of the same
size and type; if the figures appear relntively good and the trends are
satisfactory the risk should be acceptable. It Is best to compare only
municipalities of the same size and type: larger titles and more popu-
lous counties, for example, usually have higher expense and debt ratios
and can bear them if their affairs are not trending adversely. Vigilance
Is necessary In statistical analysis to make sure that all figures are repre-
sentative and comparable —that overlapping debts and taxes are all
included, that property values are stated at actual rather than fractional
assessed valuations, that allowance is made for self - supporting debt
such as municipal water supply bonds, etc.
In the analysis of a revenue bond which has no supplementary tax
support or municipal guarantee, the mnln Issue is the earning power
of the business project, This would be studied In a fashion similar to
that used in corporate sltuntions, anticipating sales, costs, earnings,
and expansion needs, and contrasting the nvallablo earnings with the
STATE AND MUNICIPAL
amounts required to r
as additional debt,
insurance, levels of r
of the bondholders h
nue bondholders. Sor
mostly to be intende
Revenue bonds may
rank ahead of another
LEGALITY
Because the stale s
of municipal bonds I
sary to use extreme
legality are to be aw
on the "legal opinion
recognized law firm:
polities and securitit
bond Is usually deli.
"legal opinion" of It :.
ficull to sell unless
TAX POSITION I
As has been previor•
Is not Includable br
tax return. The exel.
oral tax statutes, pl
would make uncom
rowing operations c
ever, there Is no cl:
people argue that F
just as readily as v
tared paid on ass,
serving private pro
pal power plant cal
the lax law is still
exempt from Feder
The states are
bonds, by those of r
when the bonds a
states which use it
PUBLIC SL(.11:r:n
illy experienced fim,
omen t districts, In
e be borne by the
;the followin.¢ oi¢hi f.,•
ther like debtors:
ported and assessm,•r..
n. (b) reasonehl,: ,,:,
the aggregate enm: %;
ratio to property w,du
ate Incomes?
rats (a) paid on tom.,
budget balanced? At,,
tion warrants?
le, and diversified is
entage of native•i,tim,
points can be funu,l
nicipal bond de,rL•n
t Is customary to rua
.(.others of the sn:c�
end the fronds ar
best to compare au:,
itles and more pnpu
erase an�debl ran..,
adversely. Vigilant
G ell fig�yAes are repn-
ts an taxes are
r than fracllen d
self- supporting d,•bi
no aupplomenlary'
the earning pu,,,•r
a fashion slndl.ir
les. costs, earnmr
e earnings Willi the
d/� I
STATE AND MUNICIPAL BONDS $31
amounts required to service the bonds. ivtatters dealing with such items
as additional debt, depreciation accounting, annual audits, adequate
insurance, levels of rates, disposition of excess earnings, and remedies
of the bondholders in case of default could be very important to reve-
nue bondholders. Some revenue bonds have mortgage liens, which seem
mostly to be intended to make foreclosure possible In case of default.
Revenue bonds may not all be of equal priority: that Is, one Issue may
rank ahead of another in its claim on available funds.
LEGALITY
Because the state statutes governing the authorization and Issuance
of municipal bonds are usually explicit and technical, It appears neces-
sary to use extreme care In creating a new issue, if questions as to its
legality are to be avoided. This leads bond buyers to place great stress
on the "legal opinion" of a law firm experienced In such matters. A few
recognized law firms in each state make a specialty of advising munici-
palities and securities underwriters on the creation of bonds, and each
bond is usually delivered to its purchaser with a copy of the law firm's
"legal opinion" of its validity attached. In many instances a bond is dif-
ficult to sell unless accompanied by this testimonial.
TAX POSITION
As has been previously noted, the Interest on state and municipal bonds
Is not Includable by a taxpayer as gross Income In his Federal income
tax return. The exemption rests upon specific provisions of present Fed-
eral tax statutes, plus the assumption that the sovereignty of the states
would make unconstitutional any Federal tax which burdened the bor-
rowing operations of either the states or their subordinate units. flow-
ever, there is no clear constitutional provision to this effect, and many
people argue that Federal taxes could be levied upon state bond Interest
lust as readily as upon state salaries. Also, many people argue that in-
terest paid on assessment bonds which finance sowers or pavements
serving private property or on revenue bonds which finance a munluf-
pal power plant can hardly be called a cost of government. in any event,
the tax law is still definite; state and municipal Interest payments are
exempt from Federal Income taxes.
The states are of course free to lax the Interest paid by their own
bonds, by those of other states, and by municipal obligations of all states,
when the bonds are held by taxpayers within their jurisdictions. The
slates which use Income taxes generally in.- the Interest on out -of -state
- ............. ............ ................... ...................
1hF la +c..
;To Co"C', I•Fforn M. Neuhau5er
__ _ ;:.�fu�osed �mM� �welo�0rits�►�f Block grout.#- BudId"--- _._._ -.
J
_ :!. Code Woy cemzvd'_ X5, 00 0
r .
,Rou5ln9 Reha(Iilifaiion
.__i,Ralslom Creek.___...__
- proper 5,01000 ._ _._ .? .
As oc.c$ Re6&d M,3eus. 5o, 000 _ ___ - -__ --
- - - -- -----------------
_._-- _------ -_her9 Corlsevvaiiv>7
_''! Olt) ('os_.0Mfice._(,YerAodAj, 4
- -- ! .....150, 00 0 -- - -- - --
-- - - -._! Z u ses. _4y . I4wd.' ,Qp ped i t l c 301 000_ - - - -- __ -- —
on�'nvle+n — - - 00 - --
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V
73
row. om,w r.1 isn -617
ADOPTED BOG)-,T e1.•1VD C ERTIFIOTE
OF TAx�s
.IOWA CITY t(M QM /CITY ASSESSOR
_...- _ . ...... .... ... ....... .. ....--- ------ .
Fiscal 1'ectr July 1, 1977-June 30, 1978
File two copies of Adopted Budget, two copies of Supplemental Detail and Proof of publication with County
Auditor immediately following* hearing and by March 15, 1977.
CERTIPICAT10N
January
.................... 11 ................ _...... -.. - . - -.•. 1977
To the County Auditor and _
Board of supervisors of -....- ..... . .. ...... ..... ..... . ...... Johnson..- ..- ....................... -- .County, Iowa:
At, meeting of the Conference Board of the Assessor jurisdiction indicated above, held ma ................................ .
January 11, ................ 19. 1, as provided by law, the budget for July 1,1977 to June 30, 19713
_ . .... ............. .... ... .. ... ... ... .
,%vas adopted as summarized below and tax 1 evies voted on all taxable property of this assessing jurist action.
Address ............ Johnson County Courthouse - - -•._
- 2 1
Telephone: Area Code ( -- 319- •- •)•• -- 33- -•: - -�__ -.
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C (L �.
ENTER ItECORD Oh T• HEARING AND I)ETERNI N,1T1OL OF THE ESTIATATE
January 77 77 Iowa City
Be it remembered that on this, the ... ..........
._ —day of .............. . .......................... _ ..... 1 19 -------- , the... ,.,. :.........._
�ccrsitii{r7cirr
Johnson Count purpose Conference Board of ..................... ... y, Iowa met in session for the ur ose of a hearing
upon the budget estimate as filed with this board. There was present a quorum as required by law. Thereupon
the board investigated and found that the notice of the time and place of hearing had, according to law mid as
directed by the board, been published on the ... .... Ot'l....... day of ......... I� 76 for a County
in the .............. _ ..... __.........Iowa City Press Citizen
_
official newspapers, published in said county for it city in a newspaper published therein and that the affidavits
of publication thereof were on file with the county auditor. Thereafter and on said day the estimate was taken
up and considered and taxpayers heard for and against said estimate as follows:
No Comments
Thereafter and after hearing all taxpayers desiring to be heard, the board took up the estimate for final con-
sideration and after being fully advised the board determined that said estimate be corrected and completed so
that when completed it should be in words and figures as stated herein. The vote upon final adoption of the bull-
get was as follows:
...: _..
. .,:•.:,.. :Aytb - - _ Nays__.:..:: - -...
City of Iowa City__ -._ -_
Johnsson County Board of Supervisors
� Chairman of Board
CI r
A
The secretary was thereupon directed to properly certify the budget as adopted and file with the records of
h•s office as required by law.
I hereby certify the above to be a true and correct copy of the proceedings of the...- Iowa City Conference
Board relating to the consideration and final adoption of the within budget of expenditures on the._llth dap
January ...._._____.__.A. D. 1977. --•
of . ....................__....._._.
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COUNCIL PROPOSED BUDGET
COMMUNITY DEVELOPMENT BLOCK GRANT
URBAN RENEWAL
CODE ENFORCEMENT
HOUSING REHABILITATION
RALSTON CREEK
JOHNSON COUNTY ASSOC, OF RETARDED CITIZENS
COMPREHENSIVE PLANNING
SENIOR CENTER
MUNICIPAL ENERGY CONSERVATION RESEARCH
HAPPY HOLLOW PARK EXPANSION
(DUEL USE - RECREATION AND WATER RETENTION)
INFORMATION PROGRAM ON RAPE PREVENTION
AND VICTIM SUPPORT
BUSES FOR THE HANDICAPPED AND ELDERLY
ADMINISTRATION
CONTINGENCY
TOTAL 3RD YEAR ALLOCATION
$412,200
15,000
350,000
547,500
50,000
130,000
250,000
50, 000
50,000
1,500
30,000
160,000
14,$00
$2,061,000
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CITY MANAGER'S PUBLIC HEARING
ON PROPOSED USE OF REVENUE. SHARTNG
FUNDS DURING FISCAL YEAR 178.
CITY ,44N'AGERS PUBLIC 11EARING ON PROPOSED USE OF REVENUE SHARING FUNDS
DURING FISCAL YEAR 178, held on January S, 1977 at 3:00 P.N.
STAFFDIENIBERS PRESENT: City Manager Neal Berlin, City Clerk AUbie Stolfus
City Manager Neal Berlin read the notice of the meeting, and explained
the latest amendments to procedures to approximately 30 citizens present.
He noted that there would also be other opportunities for citizens to
be heard, such as at the public hearing on the budget on March 1, 1977.
Citizens appearing were as follows:
A.-'C. Forwald appeared for the American Association of Retired Persons,
to discuss the statement presented. They asked that 1) the City make the
Johnson County Council on Aging a commission on aging with full financial
support, or 2) share the financing with the Johnson County Board of
Supervisors.
Doris Bridgeman,the Director of the Johnson County Council on Aging,
presented a statement and other materials, outlining objectives and
explaining sources of funding. They also requested consideration of
the two alternatives presented by AARP.
Kathy Kelly appeared in behalf of the Visiting Nurses, asking that the
City work closely with the County to meet growing demands for their
services.
Vies Fotsch advised that the Johnson County Extension Director had
presented an outline of the coming activities for the PALS Program
along with their budget askings. Their program has doubled.
Jim Swaim, United Action for Youth, explained their Outreach Program
for Youth and their request for funds.
Dr. Paul lluston, Commission on Aging, commented on legal questions when
City and County are working together.
Dale Barker appeared for the National Association of Retired Federal
Employees, noting their interest in several programs of benefit to
senior citizens.
Karen Thiolman and Linda McGuire appeared for the Rape Victim Advocacy
Program and presented their proposal for Aid to Agencies funding.
All materials presented are on file in the City Clerk's Office, City
Manager Berlin answered soveral questions. Tape recorded on reel
044.
,, ..,,Abble Stolfus