HomeMy WebLinkAbout10-16-2014 Board of Library TrusteesI OWA CITY
PUBLIC LIBRARY
123 S. Linn St- -Iowa City, IA 52240
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BOARD OF TRUSTEES
AGENDA
5:00 pm - 2"d floor Board Room
October 16, 2414
Robin Paetxold, President
Diane Baker
Thomas Dean, Vice President
Janet Freeman
David Hamilton
Thomas Martin
Unzee McCray
Meredith Rich -Chappell
Jay Semel, Secretary
1, Call Meeting to Order.
2. Public Discussion.
3. Approval of Minutes.
A. Approve Regular Minutes of Library Board of Trustees September 2S, 2014 meeting.
4. Unfinished Business.
None.
S. New Business.
A. Friends Foundation: History and Structure.
mment: Bylaws and historical information attached. Tom Gelman will discuss.
B. FY16 Operating Budget.
Comment: A draft FY16 operating Inudget will be discussed.
C. Local Option Sales Tax.
CommenC Board will discuss endorsing the LOST.
5. Staff Reports.
A. Director's Report
B. Departmental Reports: Children's Services, Collection Services, IT.
C. Development Office Report.
D. spotlight on the Collection.
E. Miscellaneous.
i
7. President's Report.
S. Announcements from Members.
9. Committee Reports.
A. Foundation Members.
10, Communications.
11. Quarterly Financial Reports.
A. First quarter Receipts, Expenditures.
12.Quarterly Use Reports.
A. Three Month Output Measures, Circulation by Type and Format, Circulation by Area and Agency
13. Financial Reports.
A. FY14 End of Year Reports. All funds report will be distributed at meeting.
14. Disbursements.
A. Review MasterCard Expenditures for September, 2014.
8. Approve disbursements for September, 2014.
15. Set Agenda Order for November Meeting.
16. Adjournment.
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Jft IOWA CITY
W PUB11C LIBRARY
Iowa City Public Library
Meeting Agendas and Other Significant Events
OCTOBER 18, 2014
NOVEMBER 20,2014
DECEMBER 18, 2D14
Budget Discussion
Policy Review:
Policy Review:
9808: Art Advisory Committee
#8f1: Theft, Defacement, Alteration
Friends Foundation
#810: Discussion Rooms
of Library Materials
9816: Library Access for Sex
Departmental Reports: CH, CLS, IT
Depardnental Reports: AS, CAS
Offenders Convicted of Sex offenses
Against Mirrors
Deparlrnental Reports: CH, CLS, IT
OTHER:
Craft SaxaarlBook End sale,1216
OTHER:
OTHER:
Legisiative Forum,1219, north Liberty
ILA Conference, 100.24, Cedar Rapids
Book Gala, 114, 6:3"10 Praise rights
Inservlce Day, 12112
JANUARY 22, 2015
FEBRUARY 26, 2015
MARCH 26, 2015
Review 21" Quarter GoalslStalistics
Policy Review:
Policy Review:
006: Commun4yRelations
#162: Policy Making and Policy
6 month Strategic Planning Update
#701: Public Relations
Review
Director Evaluation Process
Appoint Nominating Committee
Appoint Committee to Evaluate Director
Board Recruitment and Diversity
Set Hours for Next Fiscal Year
Departmental Reports: AS, CAS
De a tmental Reports: AS, CAS
Departmental Reports: CH CLS, IT
APRIL 23, 2015
MAY 28, 2015
JU NE 25, 2015
Meet as Members of Friends Foundation
Election of Officers
Develop Ideas for Board Annual Report
Policy Review:
Departmental Reports: AS, CAS
Director Evaluation
003: Event Board
9804: Public Pamphlet Distribution
Departmental Reports: CH, CLS, IT
9805: displays farPubiic Use
President Appoints to Foundation Board
OTHER:
Departmental Reports: CH, CLS, IT
Library Links
JULY 23, 2015
AUGUST 27, 2015
SEPTEMBER 24, 2015
Strategic Plan
Review Annual $taff Repai
Strategic Plan
Review Board Annual Report
Departmental Reports: CH, CLS, IT
Budget Discussion
Adopt NOBU Budget
Departmental Reports: AS, CAS
Planning Update
OTHER:
Departmental Reports: AS, CAS
Annual Board Dinner
1 Unbar i"
Agenda Item 3A•1
QM&* I CWA CITY
jPUBLIC LIBRARY
123 S. Linn Sr. • Iowa City, IA 52240
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BOARD OF TRUSTEES
Minutes of the Regular Meeting DRAFT
September 25, 2014
Members Present: Tom Dean, Janet Freeman, David Hamilton, Thomas Martin, Linxee McCray,
Robin Paetxold (on the phone), Jay Semel.
Members Absent: Diane Baker, Meredith Rich -Chappell.
Staff Present: Terri Byers, Maeve Clark, Susan Craig, Kara Logsden, Anne Mangano, Patty McCarthy,
Elyse Miller, Brent Palmer, Vickie Pasicxnyuk-
Guests Present: Rev. Doyle Landry, Dennis Bockenstedt, City Finance Director.
Call Meeting to Order. Vice -President Dean called the meeting to order at 5:02 p.m.
Public Discussion. Rev. Landry would like an item to be placed on the 10/16/14 Library Board of
Trustees agenda. He would like other City partners to be present at a ten minute presentation to
discuss targeting materials to schools where students may not have access. He referred to summer
reading program materials he had sent from the Chicago Public Library- The program in Meeting
Room A in October he previously talked about is postponed because of Saturday conflicts.
Approval of Minutes.
The minutes of the August 28, 2014 Regular Meeting of Library Board of Trustees were reviewed.
A motion to approve the minutes was made by McCray and seconded by Freeman. Motion carried
7/0.
Vice -President Dean moved the first item under New Business ahead of Unfinished Business on the
agenda to accommodate the Finance Director's presentation,
New Business.
City Budget/Local Option Sales Tax. Dennis Bockenstedt, City Finance Director, was invited to
provide information on the financial position of the City and the proposed local option sales tax
ballot measure. Bockenstedt gave a presentation about the 1% local option sales tax referendum.
Paetzold asked about Ames' diversified revenue streams. Iowa City's hotel/motel tax revenues are
the lowest in the group. A utility franchise tax can be instituted by City Council and does not require
a vote. 5emel asked how the City plans to educate voters on this very complicated topic.
Rcckenstedt said these formulas are tricky to understand- The Committee's recommendation to City
Council is to pursue the 1% local option sales tax to be used for street improvements, property tax
relief and affordable housing opportunities.
FY16 Budget. City reports have been delayed because of M UNIS and the change to accrual based
accounting so a draft operating budget is not available. Capital Improvement Project (CIP) requests
are ready. There are two: A FY16 request for funding to upgrade the control system for our
Agenda Kern 3A-2
automated HVAC system. The operating system is no longer supported_ The consultants we hired to
help evaluate our system identified this as the first thing to do. It is possible the HVAC project will
be paid out of the operating funds but Sockenstedt suggested it be included as a CIP project just in
case.
For FY17 CIP the request is partial funding for a bookmobile. This request is part of the new
strategic plan. Hamilton asked about the bookmobile he sees around town. Craig talked about the
Antelope Lending Library. Paetzold asked how Craig determined the $1000D0 cost included in the
CIP. Craig said she did research and believes this amount is affordable for the City and this amount
will show a commitment to this project. It represents less than half the total estimated cost; the
remainder will come from fundraising. It is basically a placeholder for FY17. Semel asked why we
would do this. Craig recommends the City knows a big project like this is coming so they can plan,
too. It helps with fundraising if we can say the City has made a commitment to the bookmobile.
Craig believes we need this kind of lead time to help raise the money we need for the project. it is in
the strategic to spend PY16 planning the specifics. A motion to approve the CIP projects was made
by Freeman, and seconded by Semel. Motion carried 7/0.
Unfinished Business.
New Strategic Plan. Edits have been made to the draft presented in August and staff have proposed
FY16 objectives. Llbrarystaff see two major things in our strategic plan: the bookmobile and the
website. Semel asked "what if by January 2015 the Board thinks it is not such a good idea to go
forward with the bookmobile? Is it embarrassing if we change our minds?" Craig said this happens
sometimes and the money gets reallocated to a different project or rejected but it does not reflect
on the department. Craig thanked McCray and Dean for their wordsmithing help. This strategic plan
starts next fiscal year. A motion to approve the FY16Strategic Plan was made by Martin and
seconded by Paetzold. ?Notion carried 7/0.
Staff Reports.
Director's Report. Craig presented a slideshow with a still image from each security camera in the
Library so Board members could see what the cameras see. Paetzold asked how long the images are
retained. Craig said it is based on computer storage. The cameras only record if there is activity so
storage time varies. The cameras that view the self -checkout stations are kept longer, on advice of
the County Attorney. Semel asked if we have a document that explains the proven benefit of
security cameras. Semel also asked Craig if people regularly call her at home to complain. she said it
does not happen often. Thirteen people responded to the social media post by calling here; none of
them from Johnson County.
ICPL has been approved as a Department of Transportation (DOT) driver's license site. The old
"typewriter room" has been designated the space to house the kiosk, and is expected sometime in
November. Paetzold asked about the Wedge. Craig said the Wedge has asked to terminate their
lease on October 30, 2014. Steve Harding, the Wedge owner, has been a very good tenant. Harding
requested a longer term lease than the City was willing to agree to.
Departmental Reports.
Adult Services. No comments.
Community & Access Services. Martin asked about the cost of lost items. Logsden said ICPL is not
out of norms for library losses.
2
Agenda Item 3A3
Development office. McCarthy said the Book Gala has been set for Sunday, 1119/14 at Prairie Lights,
from 6:30 to 8:30 pm. Martin asked about Better World Books, McCarthy said they are located in
Indianapolis.
Miscellaneous. No comments.
Spotlight on the Collection, No comments.
President's Report. Paeizold encouraged Board members to attend meetings for which they are
registered. Paetzold said she attended the Town Meeting in Coralville, together with a number of
Library staff.
Announcements from Members. Hamilton asked how long Rev. Doyle has been coming to
meetings. Hamilton suggested diversifyfng the Board may be something to consider in the future
Semel asked this to be a future agenda item. Craig suggested January as a good time to do so.
Martin said Michael Scott has been named the new State Librarian. He begins his duties on
11/17/14, Craig thanked Martin for serving on the Hiring Committee,
Committee Reports.
Foundation Members.5emel announced there will be two fundraising events; one family oriented,
another aimed at larger donors. Semel stated the Foundation reached a landmark net worth of
more than $2,000,000 at FY2014 year and.
Communications. Atone.
Financial Reports. These reports have been delayed. They will be distributed as they become
available.
Disbursements.
The MasterCard expenditures for August, 2014 were reviewed. A motion to approve the
disbursements for August 2014 was made by Martin and seconded by Semel. Motion carried 7/0.
Set Agenda Order for October Meeting.
Budget.
Friends Foundation.
LOST endorsement
Board directed Craig to communicate with Landry that the October agenda is full and to get a
better description of the topic he wants to address with the Board as it may be better to start with
staff.
Adjournment. Reminder the October Board meeting is a week early: 10/16/14. A motion to adjourn
the meeting was made by Hamilton and seconded by McCray. Motion carried 710. Vice -President
Dean closed the meeting at 7:05 pm.
Respectfully submitted,
Elyse Miller
Agenda Item 5A-1
IOWA CITY PUBLIC LIBRARY FRIENDS FOUNDATION
Corporate Members of the Friends Foundation
Library Board of Trustees
Library Director
Library Development Director
Staff person for the Friends Foundation
I
Friends Foundation
Board of Directors
/ I
I
Book End
Execu ive Finance Fundraising Governance
Committee
Committee Committee Committee Committee
Solid line denotes a supervisory relationship
Dotted line denotes a functional relationalship
Organizational chart
Agenda Item $A-2
The Iowa City Public Library Foundation
There had been a long record of gifts throughout the library's history: Wekhf
Patterson (1907), Wulwebber (1946), Brubaker 049j, Walker (1955), and the
estate of Jacob Reizenstein (1961) all provided gifts, bequests, or trusts to benefit
the library. These gifts suggested that the library was capable of attractingothers.
More recently, the $50,000 raised by the iibrary board during the construction of
the 1981 building demonstrated there was a willingness to contribute despite the
library's major supporr from local taxes.
After the building opened in 1981, volunteer applications rose dramatically,
community organizations offered money for special projects, and contributors
donated larger and larger numbers of used books and records. The library had
created several avenues for voluntary support and the public had responded.
Consequently, the library board, primarily at the urging of Board President
Lynda Ostedgaard, decided to establish the Iowa City Public Library Founda-
tion. Ostedgaard felt that a well -managed, reliable, nonprofit organization ready
to accept gifts and bequests plus an experienced fund-raiser helped by a moti•
vated board could mount an annual fund drive and eventually build an endow-
ment for the library.
The board set three short-term goals: (1) start an annual fund drive which
would build a base of regular donors, (2) dramatize the library's need for addi-
tional collection and program support, and (3) stockpile enough money to fund
a major capital drive,
Trusteeand lawyer jean Bartley developed the bylaws, drew up the articles of
incorporation, and beipcd the new organization get its tax-exempt status. The
ten -member foundation board of directors included four iibrary trustees and six
other directors representing various segments of the Iowa City community.
Ostedgaard was the first president.
WitH $7,000 of seed money from the library's gift fund, the nonprofit corpora-
tion established an office in the library and hired Pat Forsythe as its part-time
executive director and fund-raiser. Forsythe had a library science degree and
three years of experience fund-raising for the California Institute of Technology,
In its first three years, through June of 1985, the foundation established a do-
nor base of 850 people and raised $85,000. The foundation funds and account-
ing were handled by the city finance depattrnent with funds going into the city's
pooled investments. The foundation decided it would invest its money indepea-
dentiy and under its own guidelines when the fund reached $250,000,
"Three successful annual fund drives confirmed rhat many common iry members
would support the library with regular financial contributions. Consequently the
foundation directors and the library trustees began planning a major capital
352
A Century of Stories. The
History of the Iowa City Public
Library, 1896-1997
by Lolly Parker Eggers
Agenda Item 5A-3
miding a uhraiq and d Naliondi f> epuialion,1980-1391
drive, setting agoal of a $I million Centennial Endowment Fund to be in place by
the ome the library compiewd one hundred years io 1996.
1n some ways the case statement developed for the Centennial Endowment
Fund became an update to the 1985-891ong-range plan. The statement identified
four areas of concern. The principal need, the statement said, was to create a
$500,000 Fund for rbe Humanities. Reflecting the interest rates of the early
1980s, the foundation hoped to raise $50,000 a year from this first fund to pro-
vide the 4,000-5,000 additional volumes needed to get the library above its cur-
rent inadequate level of purchasing and to overcome its inability to enlarge and
enrich library holdings.
Three other funds were named and defined. The Newsome -Westgate Fund for
the Preschool Child recognized the importance of the preschool years in the do
velopment of the young child and the importance of the library in serving the
preschool child. The fund was named for children's librarian Hazel Westgate and
former trustee and professor emeritus of children's literature Jerry Newsome.
The Fund for the Year 2000 was dedicated to keeping the library in the forefront
of information technologies. 'rhe Fund for a Free Public Library earmarked
money for the identification and development of additional funding sources,
NEH Challenge Grant Endowment and Acclaim
The Fund for the Humanities represented a serious need for the library but the
emphasis on the humanities was a somewhat taiculated move to improve the
library's chances for getting a National Endowment for the Humanities (NEH)
Challenge Grant. We defined the humanities as broadly as possible to include any
book or other format that presented ideas as well as information. We could use
other parts of the materials budget for science and for the very practical and the
very popular.
A challenge grans required the local institution to raise three dollars for each
dollar of the grant, and to do so within a five-year period. The foundation de-
cided to ask NEH for $125,000, The library would then need to raise $375,000
between 19$S and 1990, but would finish the period with $500,000, one-half of
the: Centennial Endowment Fund goal. There were some restrictions on the gifts
eligible for the match, based on rules designed to build a larger donor base and
involve more people. One wealthy patron could not simply give the required
$375,000, and in fact, only the increased portion of gifts from donors who had
contributed in the twelve months before the offical NEH fund drive began could
be counted as local matching funds.
To qualify for a grant, a library, college, university, museum or other humani-
ties institution competed with other appheants for the limited pool of funds
available for each year's award cycle. Each institution had to demonstrate to the
353
Agenda Item SA-4
B ElOWN of Stories
satisfaction of the NEH review board that it was an institution with significant
humanities activities, that it had a plan and the ability to raise the matching
funds, and that it would use the funds in an effective and significant manner,
NSH looked favorably at endowment building for institutions that met its crite-
ria.
I worked closely on the library's proposal with foundation director Forsythe
and former trustee Suzanne Richerson. I built the arguments, but Richerson ed-
ited and edited and edited until my words were cogent, concise, to the point, and
within the forry-page limit. With over 8,000 public libraries in the United States,
our job was to convince NEH that a public library in a small to medium-sized
conununity could have a role in the promotion or development of the humanities
important enough to qualify for a grant, and that the work was ongoing and
worth helping build the library's endowment fund. Few public libraries had been
awarded NEH Challenge Grants (only about two a year for the past several
years) and those which had written successful proposals were generally much
larger or were asking for funds to restore a historical building.
We started by pointing our the importance to the humanities of public libraries
in small cities and towns all over the country, suggesting that in many such com-
munities the public library is "the only humanities institution, serving the news-
paper editor, the school teacher, the minister and other generalists, building po-
litical and fiscal support for the humanities generally, and, especially through
service to children, fostering the development of future humanities scholars."?
In thirty-four pages rove argued that since public libraries are an essential link in
the strengthening and support of the bumaniries in the United States, Iowa City%
public library, already known nationally for its innovative services, was serving
as a model for other small and medium-sized libraries across the country.
Through the presence of the University of Iowa, the Iibrary had a rich source of
humanities scholars and resources as well as a large audience for serious humani-
ties -related programs and services- The university also brought students, incl ud-
ing library science students, and young faculty and professional staff to Iowa
City. These individuals and their families took an active part in library activido
while they were part of the community. When they moved to other locatio
throughout the United States, as future librarians, potential library board mem,
bens, or other library activists, they took with them the experience of good libr
service.
Bydocumenting our large user base; giving details about the current strengths
of our collections, programs, displays, publications, cable channel, and support
for community organizations; and outlining the fiscal problems faced due to dra-
matic increases in use, the squeeze of inflation, and limited local tax resources;'IN
354
Agenda item SA-S
Building a Ultrip and a lallonal Aepulilian,1980-1991
made the case for Neff helping us build an endowment so we could continue to
serve the humanities by serving as a model public library.
While the grant application was not due until April 1986, under the terms of
the Challenge Grant program, any money raised after December 1, 198S, was
applicable to the match. The foundation started its Centennial Endowment cam-
paign in December, distributing.a handsome brochure written and produced by
trustee and foundation board member Charles Drum. From the start, the cam-
paign made it clear that the grant had not yet been awarded but, since the library
was going ahead with the campaign whether it received the NEH grant or not,
pledges and contributions were being taken in a manner that made them all ch-
gible for the Challenge Grant match --just in case.
On December 10, 1986, we received a call from NEH headquarters informing
us that ICPL was one of foray -one institutions in twenty-two states that received
grants in the 1986 cycle. There was only one other public library on the award
Est, Providence, Rhode Island, received an award for renovation of its historic
library building. We were also told it was exceptional when an institution was
awarded a grant the first time it applied. By that date the library foundation had
already raised $200,000 of the required $375,000 and we had four years, until
December 1990, to raise the remaining $175,000, The NEH Challenge award
was a great honor for the library and one of the high points in my library carecri
The "Cadillac" Gets Some New Orivels
Even as the library received congratulations for the NEH award, the library
board was in the middle of its most serious effort to date to increase local tax
support for the staff required to provide the new levels of service attained since
the opening of the new building. The trustees were trying to provide a reasoned,
low-key response to library difficulties, but, like Sunday hours in 1982, their ef-
farts would become politicized before the issues were resolved.
Early in 1986 the city council had turned down the library's request for addi-
tional staff for the fifth consecutive year. The board had asked for four positions
essential to maintain quality library services. In five years of increasing library
use, visitors were up 85 percent, card holders 96 percent, materials used in the
building and checked out each 60 percent, and information requests 78 percent.
After that fifth turndown, the library board spent the next five months review-
ing library operations and debating financial alternatives. Board members ana-
lyzed long lists of staff ideas for reducing workload. They reviewed their five-year
plan. They looked at library hours and work schedules. They found the staff was
already squeezing maximum service out of its current resources. The new library
was built to provide a larger collection and modem library services and neither
could adequately be done under current staffing.
355
Agenda Item SA-5
6 Cep hliq of Slows
The Iowa City public Library is an innovative, dynamic resource central to
a literate and informed citizenry. The library reflects and responds to the
community and is committed to
• intellectual Freedom
• equal accessibility for a diverse population
• lifelong iearning beginning with the young child
• enhancement of cultural and leisure activities.'
Fund-raising In the '9IIs (and before). By 1991 the Friends were celebrating their
fifteenth year and the foundation was one year short of its tenth birthday. The
reorganized development office, as a department of the library rather than an
office for the foundation's executive secretary, had been in place for nearly two
years.
Pat Forsythe had done the hard work of getting the foundation started. She
devtloped the prospect files, educated the staff about the ways and ethics of fund-
raising (the giving records of contributors are as confidential as the circulation
records of library users), wrote the first funding appeals, designed publications,
and planned events (including two unforgettable dinner parties} to make the
community aware of the existence and plans of the new organization. Forsythe
launched the Centennial Endowment Fund (CEF), helped recruit valuable people
for the board, installed the Giving Tree for donor recognition in the library's
lobby, and patiently and helpfully answered all the requests for information that
punted in from other public libraries seeking to duplicatethe success of the ICFL
Foundation. Site left with the new quarters for the development office about to
open, her small office overflowing with files, a part-time assistant, and a crew of
regular volunteers. In her last year, the endowment fund was approaching
$700,000 and the annual fund raised $40,000, both from a base of over 1,000
regular contributors.
in 1989 Deborah Sales succeeded pat Forsythe and became the library's second
development officer. Sales came to the library from the Iowa City Community
School Distdct Foundation with broad experience as a community volunteer and
a wide acquaintance among Iowa ary business people and individuals active in
local organizations. She was the master of the $10,000 gift, She rapidly Ucd in
the "boulders" beneath the Giving Tree with the names of businesses and orga-
nizations giving $10,000 or mare to the library. She gathered each donor group
together, snapped their picture, and sent it to the Press -Citizen's weekly "Com-
munity Album" page of organizational events, 3000mplishmeots, and awards.
Almost every week one or two donors to the foundation were featured. Sales
didn't neglect the smaller gift. She returned many of the city's service clubs to the
rolls of library contributors. Probably overlooked in the early years of the foun-
417
Agenda Item 5A-7
Tho 6iNT11 Laq and oft Sloth. n91-1997
dation when the emphasis was almost entirely on unrestricted gifts, these local
organizations preferred to give money for equipment, materials, and programs
that complemented the purpose and goats of their clubs. Sales worked with many
of the service clubs to find suitable gift opportunities and in 1991 alone she ar-
ranged seven successful partnerships with serviceorganizations. The NFH Chal-
lenge Grant plaque was installed that same year, featuring large donors and list-
ing all CEF donors. When the library had a chance to buy a valuable Tadashi
grand piano at a bargain price, she quickly took up the cause and "sold" indi-
vidual keys to contributors whose names appear on the unusual piano -shaped
plaque near the piano in meeting room A.
The Friends flourished under Sales. She helped them celebrate their fifteenth
year with a $15,000 gift, their largest annual gift to that date. As the Friends and
the foundation grew and each expanded its activities, the confusion that had
existed from the foundation's first day became more intense. Large contributors
to the foundation, for example, did not understand why their gifts did not qualify
them for free admittance to the Friends "membership hour" at the beginning of
each book sale. Friends sometimes felt their less glamorous activities were under-
valued in comparison to the gifts of the foundation's major donors. Tension be-
tween the groups increased and Sales felt the duplication of organizations wasted
develgpment office time as well as damaged the library's image. She got the two
groups to form an exploratory comrnitree to consider a merger. BY the fall of
1992 each group had approved the substance of the plan and farmer trustee Tom
Gelman had contributed the legal expertise to guide them through the maze of
rescinded, revised, and reenacted articles of incorporation and IRS tax-exempt
authorizations needed to make the new Iowa City Public Lthrary Friends Foun-
dation a legal entity. Sales helped them become a unified organization with a
newly structured board of directors and a continuation of most Friends activities
now coordinated by a new Friends committee. Unfortttnately, a fund-raising
consultant who helped us focus on the possibilities of merging also focused an
our development director. They married and Sales moved to Minneapolis in the
spring of 1993.
one major Friends Foundation fund drive overlapped the administrations of
Sales and the next development coordinator, harry Eckholr. Early in 1993, John
and Ellen Buchanan promised the library a S525,000 deferred gift with the stipu-
lation that the foundation match their pledge on a 3-to-1 basis with other do-
ferred gifts. Consequently, the foundation board approved a $2.1 million "Fund•
ing the Future" deferred giving campaign. Sales returned a few pores to oversee
aspects of the campaign started before she left, but soon new director Eckholt
was fully in charge. Eckholt, a former reporter for the Des Moines Regisrar and
413
Agenda item SA-8
A Gl!Ilil q 0 SWIS
former fund-raiser for the University of Iowa Foundation, had returned to Iowa
City after a four-year absence to take the Iibrary post.
Ilse Funding the Future campaign raised $2.2 million in deferred gifts and
$100,000 in cash in just nine months. Eckholt followed up on this new emphasis
on deferred giving with a Cumulative Giving Wall to recognize past and future
gifts, and a regular deferred giving newsletter that reminded current contributors
about the many methods of making a bequest or other deferred gift to the library.
The new plaque featured an engraving of the Buchanans.
Eekhoh increased the number of business partnerships, a wend started under
Sales. Children's Day during the June arcs festival, the annual Popo Puppet Fes-
tival, Begin with Books, and the gooks for Giving and Liking (now Book Gaia)
all benefited from business sponsorship. Early on Eekholt showed his flair for
managing events, and in the last four years of the library's century, he coordi-
nated many major and minor social functions and special occasions: the day is
1993 when the library made its first millionth loan for the year, the launching of
Duncan the Meter Reader, the annual contributors' fall reception, the amazing
and gratifying events planned for my retirement (Lolly Finale), and probably his
finest event to date, the library's one hundredth birthday celebration. His jour-
nalism experience made it natural to shift editorial responsibility for The Win-
dow tv Eckholt in 1996. All these events and skills exhibited how much mare
than a fund-raiser we get when the library has an office designed not only to
gather gifts bur also to present its best face to the public.
The Centennial Endowment Fund reached $1 million in 1995, one year ahead
of its goal and two years ahead of the library's actual centennial year. At the end
of 1996 the endowment fund was valued at S1.1 million and income from the
fund was approaching $350,000 forthe first nine years. Since the Friends Omani-
zation was founded in 1976 they have contributed $265,000 to the library. Out-
ing the last twenty years, since attracting private gifts became a goal and not just
an accident, the library has received SIA million from all sources of private giv-
ing.
Reliable tax support is necessary and vital to the library, but an institution
cannot make many grand leaps forward with the incremental increases gained
through the annual budget process. Alternative sources of funds --private gifts,
grants, state aid, or a voter -approved levy increase —have given the library the
flexibility, the independence, the courage, and the means to step into its future by
experimenting with new services and new technologies. in addition, the library
now has hundreds of "stockholders" {stakeholders in current planting jargon;
volunteers is the old-fashioned term} who have invested time and money in the
library and want it to remain viable.
Cullectimts are slil I number one. i'he 1994 planning team voted by a wide m2r-
414
Agenda Item 5A-9
BYLAWS OF THE
IOWA CITY PUBLIC LIBRARY FRIENDS FOUNDATION
ARTICLE I NAME AND PURPOSE
Section 1 This Corporation shall be known as the Iowa City Public Library Friends Foundation
and shall be a nonprofit 501(c)(3) corporation organized pursuant to the Revised
Iowa Nonprofit Corporation Act, Chapter 504 of the Code of Iowa, 2005, as
Amended. It shall hereinafter be referred to as the ICPL Friends Foundation.
Section 2. The ;purposes for which the Corporation is formed are as follows:
The ICPL Friends Foundation is organized exclusively for charitable, scientiftC, literary
or educational purposes within the meaning and as permitted by Sections 170c(2) and
501(c)(3) of the Internal Revenue Code of 1954 (or the corresponding provisions of any
future United States Internal Revenue Law-)
Subject to the charitable, scientfic, literary and educational purposes set forth in the
previous paragraph of this Article I, the ICPL Friends Foundation hag the following
objectives'
(a) To support the facilities, collections, programs, services and projects of
the Iowa City Public Library.
(b) to solicit, called, and otherwise raise money for the support of the
Iowa City Public Library and its facilities, collections, programs,
services and projects; and to contribute, disburse, and distribute the
same or the income thereof for such purposes either directly to the
Iowa City Public Library or for its direct benefit.
[Cj To do all and everything suitable and proper for the accomplishment
Of any of the purposes, Or the attainment of any of the objects, or the
furtherance of any of the powers of the ICPL Friends Foundation,
speclflcally including without limitation, the powar to make donations for
philardhrepic, scientific. Ilteraryor educational purposes to the Iowa
City Public Library.
(d) To engage in any lawful act or activity for which nonprofit corporations
may be organized and conducted under the Revised Iowa Nonprofit
Corporation Act, Chapter 5U4 of the Code of Iowa, 2005, as Antanded.
Section 3. These Bylaws are for the purpose of regulating and managing the affairs of the ICPL
Friends Foundation in a manner consistent with the Articles of Incorporation, the laws of
the State of Iowa and the Internal Revenue Code. To the extent that there is any conflict
between these Bylaws and the Articles of Incorporation, the Articles of Incorporation
shall be controrling unless they are amended as Wain provided.
Section 4. The Board of Directors, appointed by the Corporate Members, shall manage the
business of the ICPL Friends Foundation. The Oirectors shall exercise all such powers
of the Corporation and do all lawful acts as allowed by statute and by the Articles of
Incorporation.
ARTICLE II OFFICES
Section 1. The principal office of the ICPL Friends Foundation shall be in the Iowa City Public
Agenda Item 5A-10
Library in Iowa City, Johnson County, Iowa, or at such other location as the Board of
Direclors may from time to time determine.
Section 2. The registered office and agent of the ICPL Friends Foundation, required by the Iowa
Nonprofit Corporation Act to be continuously maintained in Iowa, shall be initially located
as provided in the Articles of Incorporation subject to change from lime to time by
resolution of the Board of Directors and filing of a statement of said change as required
by the Iowa Nonprofit Corporation Act.
ARYICLt_ III THE STRUCTURE OF THE CORPORATION AND THE IOWA CITY PUBLIC
LIBRARY FRIENDS FOUNDATION
Section 11. The Corporate Membership of the ICPL Friends Foundation consists solely of the
Trustees of the Iowa City Public Library. Each member of the Hoard of Trustees shall
become a Member of the ICPL Friends Foundation Corporation concurrently wilh
becoming a member of the Beard of Trustees. This concurrent membership continues
as long as helshe is a Trustee of the Library.
Section 2 The ICPL Friends Foundation oversees the Library's ongoing fund raising program and
is actively involved im soliciting, receiving and administering gifts of money or property
to the ICPL Friends Foundation: managing the ICPL Friends Foundation's invested and
endowed funds, and supporting the facilities, collections, programs, services and
projects of the Iowa City Public Library.
Section 3. There shall be a paid Development Director, employed by the Iowa City Public Library,
to carry out annual fundraising and special fundraising campaigns and administer the
fiscal business of the ICPL Friends Foundation in acoordance with the policies
established by the Board or Directors, and as delegated by and under the supervision of
the Corporation's Members. The Development director salary and benefits expenses
will be reimbufsed by the ICPL Friends Foundation to the Iowa City Public Llbrary each
year. The Development Director wll be supervised by the Library Director with input
from the Board of Directors. The Library Director shall consult with the Board of
Directors Executive Committee on personnel issues involving the hiring, supervision
and evaluation of the Development Director.
The Development Director shall be an ex-officio, non -voting member of the Board of
Directors and all committees, The Development Director shall make a report at each
meeting of the Board of Directors on the ongoing operations of the Development Office.
ARTICLE IV CORPORATE MEETINGS
Section t. Annual Meeting- An Annual Meeting of the Corporate Members shall be hold during
April or May of each year. Directors of the ICPL Friends Foundation shall be elected at
this Annual Meeting, If for any reason the Annual of the Corporate Members is not held,
or the Directors are not elected at the Annual Meeting, Directors may be elected at a
spedel meeting held for that purpose, and it shall be the duty of the President Vice
President or Secretary of the Corporate Members upon demand of any Corporate
Member entitled to vote, to Call such meeting. Should none of the offrcers call such
meeting upon demand, the Corporate Members shall have the right and power to tail
such meeting.
Section 2. Special Meetings. Special Corporate Member meetings may be called at any time by
the President and shall be called by the President at the written five (5) members of the
Board of Directors, or at the written request, of at least five (5) Trustees. No business
shall be transacted at any special meeting of Corporate Members except that stated in
the notice of such meeting.
Agenda Item 5A-11
Section 3. Notice of Corporate Members will receive written notice staling the place, date and time
of each annual or special meeting of members not less than ten (10) days not more
than sixty (60) days, or If notice is mailed other than first class or registered mail not
less than thirty (30) days before the meeting. Notice of an annual or special meeting
will include a descdplion of any matter(s), which must be considered for approval by the
members. Notice of a special meeting will include a description of the purpose(s) for
which the meeting is called.
Section 4. Quorum, A two-thirds majority of the Corporate Members then in office shall be
nooessary to constitute a quorum to transact business. If at any Corporate Member
meeting there shall be less than a quorum present, a majority of those present may
adjourn the meeting, without further notice, from time to time until a quorum shall have
been obtained. Corporate Members may not participate or vote by proxy in any meeting,
and no proxy shall be deemed to constitute attendance for the purpose of censtitu6ng a
quorum at any maefing.
Section 5. Conduct of Meeting. At all Corporate Member meetings, the President of the Board of
Trustees shall act as chairperson and, in the chairperson's absence, any person
appointed by the attending Corporate Members shall act as chairperson. The Secretary
of the Board of Trustees shall act as Secretary or, in the Secretary's absence, any
person appointed by the chairperson shall act as Secretary, Robert's Rules of Order
Reviso.dshall govem the conduct of all meetings. A majority vote of the Members when
a quorum is present shall be sufficient for conducting the business of the Members
except as may be otherwise provided in these Bylaws, the Articles of fncorporation or in
the Iowa Nonprofit Corporation Act,
ARTICLE V DEFINITIONS
For the purposes of these By -Laws, the following terms shall have the specified
mean ing:
1. "Articles of incorporation shall refer to the "Restated Articles of Incorporation" for
the Iowa City Public Library Friends Foundation, including any amendments thereto.
2_ 'Corporation' Shall mean the Iowa City Public Library Friends Foundation, the ICPL
Friends Foundation.
3_ 'Library" shall mean the Iowa City Public Library.
4. "Corporate Member(s) or Membar(s)'shall mean the members of the Corporation
or Trustee, a person or the persons qualified under Artide III, Section t of these
Bylaws.
5. 'Direclor(s)" shall mean a person or the persons serving as the Board of Directors
of the ICPL Friends Foundation.
6. 'Board of Directors' shall mean the Board of Directors of the ICPL Friends
Foundation.
7, "Trustee(s)' shall mean a person or the persons serving on the 9oard of Trustees of
the Library.
B. "Board of Trustees" shall mean the Board of Trustees of the Library.
9. "Fiscal year" shall refer to the ICPL Friends Foundation's fiscal year and shall be
Agenda Item 5A-12
designated as July 1 through June 30.
ARTICLE VI BOARD OF DIRECTORS
Section 1. Functions. The Board of Directors shall manage the business of the ICPL Friends
Foundation, The Directors shall exercise all such powers of the Corporation and do all
lawful acts as allowed by statute and by the Articles of Incorporatign.
Section 2, Number, Classes, Terms.
The Board of Directors shall canslst of an odd number of not less than fifteen (15) or
more than twenty-one (21) Directors in two Classes a$ follows.
Class 1: Trustee Directors. Two (2) Directors will be appointed by the President of the
Board of Trustees to serve a one-year term.
Class 2: Directors -al -Large. Thirteen (13) to nineteen (19) Directors -at -Large will de
elected by the Board of Trustees from a slate of nominations presented at the
Corporate Annual Meeting by the Directors Govemance Committee. The Directors -at.
Large will sere a term of Three years, No Director elected shall serve more than two
Wilsecutive full three-year terms. The terms of the Directors -at -Large shall be
staggered so that approximately one-third of the tote{ number of Directors are elected
each year.
The only Director that may serve more than six (e) years as a Director is the Past -
President. The Pasl-President may serve one additional year for a total of seven (7)
years as a Director.
Section 3. Vacancies. Vacancies arising during the term of pirectors-at-Large shall be filled by a
vote of the Board of Directors until such time as the Board of Trustees can art to
appoint the Director- A Director -at -Large elected to fill a vacancy shall be elected for
the unexpired term of his or her predecessor in office.
Sactlon 4, Absences. Any Director who is absent without good cause at any three (3) consecutive
meetings of the Board of Directors within a single fiscal year is deemed to have
resigned. In such case, the Board of Directors will advise that Director of this provision
and give waming that the Director will be terminated unless a satisfactory solution is
agreed upon by the Board and the Director.
Section 5. Rgyignaiipr, Removal and Death. A Director may resign at any time by giving written
notice to the President or Secretary. If undated, the resignation shall take effect upon
actual receipt by the President or Secretary, An Incumbent Director who dies shalt be
deemed to have resigned. A Director may be removed with or without cause by
affirmative majority votes of the Board of Directors and Corporate Members,
Section 6. Development Director. The provisions of Section 2 of this Article VI not withstanding,
the Development Director shall serve as a permanent director of the Library Friends
Foundation in a non-voling Capacity.
ARTICLE VII MEETINGS OF THE BOARD OF DIRECTORS
Section 1, Annual Meeting. An annual meeting of the Board of Directors to be held for the
purpose of electing officers and for the transaction of such business as may come
before the meeting will be designated as the last meeting of the fiscal year.
Section 2. Regular Meetings. Regular meetings of the Directors may, with the exception of Hie
annual meeting to elect officers, be held at such a time and place as directors shall
Agenda Item 5A-13
determine. At a minimum, the Board of Directors shall meet at least once in each
calendar quarter.
Section 3. Special Meetings. The President may at special meetings of the Board of Directors.
The President andlor the Secretary will also call a special meeting upon the written
requast of three (3) or more Directors.
Section 4. Notice of Meetinus. Notices of regular meetings are not required. Special meetings
may be called as above on one days (1) notice to each Director, either personally, by
mail, fax, email OF telephone. Every notice shall state the date, time, and place of the
meeting and the purpose for which the meeting is called. No business other than that
stated in the notice shall be transacted at said meeting without unanimous consent of
all Directors present at the meeting.
Section 5. Quorum and Voting. A simple majority of the Directors shall constitute a quorum for the
transaction of business, and the action of the majority of Directors present at any
meeting at which there is a quorum shall be deemed the action of the Board of
Directors, except as may otherwise specifically be provided by statute, these Bylaws. or
the Articles of Incorporation. If a quorum is not present at any meeting of the Directors,
the Directors present may adjourn the until such time as a quorum shall be present.
Vacancies and unfilled Directorships shall not be counted in determining the total
number of Board of Directors or a quorum.
Each Direct -or, regardless of classification, shall tiave one (1) vote. with the exception of
the Development Director who has no vote -
Section 6. Procedural Rules. Roberl'S Rules of Order Revised shall govern proceedings of
all meetings. At all meetings, the President or, in the President's absence, the
President-elect shall act as chairperson_
A Development Office staff person will take minutes of the meetings. The Development
Office shall keep, as a permanent record, copies of all minutes, including documents
attached to the minutes by Board action.
Section 7. Action wthout Meefino. Unless otherwise restricted by the Articles of Incorporation or
these Bylaws, any action required er permitted to be taken at any meeting of the Board
of Directors, or of any committees thereof, may be taken without a meeting if a written
consent thereto is signed by all Directors or members of such committees, as the case
may be, and such written consent is filed with the minutes of the proceedings of the
Board of Directors. Such action shall be effective on the date on which the last
signature is placed on the written consent or such early effective date as set forth
therein.
ARTICLE VIII OFFICERS
Section 1. Officers. The offcers of the Board of Directors will be President, President-elect. Past -
President. Secretary, and Treasurer. Such other officers and assistant officers as may
be deemed necessary may be elected OF appointed by the Board of Directors. There
shall be a paid Development Director employed by the Library to work with the Board of
Directors.
Section 2. Election and Term of Office. Each officer shall hold office for a term of one year or as
specified by the Board of Directors. The election of officers shall be held at the annual
meeting by vote on a slate of nominations submitted by the Governance Committee.
Agenda Item 5A•14
F_ach officer shall hold office from July 1 through June 30. or until his or her successor
is duly elected and qualified.
Section 3. Resiona_tions, Removal and Vacancles. Any officer elected or appointed by the Hoard of
Directors may be removed without cause at any time by the affirmative vote of a
majority of Directors. Any officer may resign at any time by giving written notice to the
President or the Secretary. The Hoard of Directors shall fill any vacancy occurring in any
office.
Section d. Duties of Officers. In addition to the foliowrng listed actions, each officer shall do such
other acts as may be directed and authorved by the Board o1 Directors.
President
a. Shall preside at meetings of the Board of Directors;
b. Shall be the spokesperson for the Board of Directors;
c. Shall be the representative to the Trustees;
d. Shall be a member ex-officlo, without vote, of all committees;
e. Shall see that all orders and resolutions of the Board of Directors are carried out;
f. Shall make reports to the Board of Directors and the Corporate Members;
g. Shall appoint all committee and committee chairpersons.
h. Shall perform such other duties as are necessarily incident to hislher office or are
properly required of himlher by the Board of Directors, Iowa law, the Articles of
Incorporation, or these Bylaws.
President-elect
a. Shall perform such duties as are necessarily incident to hislher office or are
properly required of himlher by the Board of Directors:
b. Shall, in the absence of the President, perform the duties and exercise the powers
of the President.
Past -President
a_ Shall, in the absence of the President and President-elect, perform the duties and
exerci se the powers of the President,
Secretary
a. Shall be responsible for the meeting minutes.
b. Shall make such reports and perform such duties as are necessahly incident to
hislher office or are properly required of himlher by the Board of Directors.
Treasurer
a. Shall make a report of the financial conditions of the Corporation at all meetings of
the Directors;
b. Shall make a report of the financial conditions of the Corporation at any time when
called on by the President to do so;
c. Shall make other such other reports in the manner approved and prescribed by the
Board of Directors:
d. Upon Me written request of three(3)or more Directors shall perform such
other duties as are necessarlyy incident to hislher office or are properly
required of himlher by the Board of Directors.
e. Shall be CHAIRPERSON of the Finance Committee, with right to vote.
Development Director
a. Shall manage and direct the administrative activities of the ICPL Friends
Foundation, all in accordance with the structure, budgets and policies established
by the Board of Directors,
b. Carry out the policies and program s established by the Board of Directors.
Agenda Item 5A-15
c. Employ such full-time and part-time staff and consultants as are appropriate to
Carry Out the pokCies and programs established by the Board of Directors.
d. Be in charge of the day-to-day operations of those policies and programs.
e. Perform such other duties as may be assigned from hme to time by the Board of
Directors.
Section S. Executive Committee. The Executive Committee is comprised of the officers of the
9oard of Directors, other committee chairs and the Library Director. the Library
Director is a non -voting member of this commirtee-
a. The Committee shall from lima to time, either directly or by ad -hoc committee;
oversee the review of the Bylaws and Articles of Incorporation; assist in
development of annual budgets; assist in developmental, organizational, financial,
and service plans, including long-range goals and objectives; and such other
functions as the Board of Directors may authorize and direct.
b. The Executive Committee shut; consult with the Library Director on personnel
Issues involving the hiring. evaluation, and supervision of the Development
Director.
c- The President shail Chair the committee. When the Board of Directors is not in
Session, all of the powers vested in the Board may be exercised by the ExeCutive
CommRtee, with the exception of:
1. The power to remove members of, or fill vacancies in, the Board:
2. The power to make, alter, or repeal the Artides of Incorporation or Bylaws
of the ICPL Friends Foundation;
3. The power to adopt or recommend to the members a plan of merger or
consolidation;
4. The power to sell, lease, exchange, or make other disposition of all or
substantially all of the property or assets of the ICPL Friends Foundation or
tO effect a voluntary dissolution of the ICPL Friends Foundation or a
revocation therefor.
5. The power to approve budgets; and any other powers, which may be
expressly or specifically withheld by resolution of the Board of Directors.
d. The Executive Committee shall keep a written record of all its activities. The
designation of an Executive Committee and the delegation to it of authority shall not
operate to relieve the Board of Directors, or any individual Director, or any
responsibility imposed by law.
ARTICLE IX STANDING COMMITTEES
Section t. Committees. The Board of Directors will have the following standing commihees:
Executve- Committee (see Article Vill, Seebon 5). Finance Committee, Governance
Committee and such other committees as become necessary. The President shall
appoint all committees and committee Chairpersons at the annual meeting of the Board
of Directors and as vacancies occur, unless otherwise stated. The appointments will be
made from among the Board of Directors and such ocher persons as may be interested
in the misslon of the committee and the purpose of the ICPL Friends Foundation. A
meeting of any committee may be Called by the Chairperson or any Three members of
the committee for the purpose(s) stated in the meeting notice which shall specify the
date, lime and place of the Committee meeting. The quorum necessary for the
transaction of business at any committee meeting shall be a majority. The
Development Director is expected to attend as many Committee meetings as possible.
FinanceiCornmiltee. At the direction and subject to the approval of the
Board of Directors, the Finance Committee shall supervise the management
of all funds of the ICPL Friends Foundation; develop investment and fund policy;
monitor investments; together with the Development Director, develop, review and
recommend the annual ICPL Friends Foundation budget and level of expenditures for
Agendu Item 5A-16
the beneflt of the Library. The Treasurer will be Chairperson, with right to vote, of the
Finance Committee. The Finance Committee shall assign a member to keep a written
record of all its activities.
9+overnarrce Committee. At the direction and subject to the approval of the
Board of Directors, the Governance Committee shall recruit and recommend the names
and persons to be nominated for election as Directors -at -Large and as Officers of the
Board of Directors. The committee will also focus on overall organization and board
effectiveness. The Governance Committee shell assign a member to keep a written
record of all its activities. The Governance Committee shall present written notice of
Dlrwor•al-Large nominees to Corporate Members as required in Article IX, Section 3
of these Bylaws, not less than len (10) days nor more than sixty (6D) days. or if notice is
mailed other than first class or registered mail not less than thirty (30) days, before the
annual Corporate meeting.
ARTICLE OPERATIONAL COMMITTEES
Section 1. Committees. The Board of Directors will have the following eperattonal committees;
The Book End Committee and Fundraising Committee, and such other committees as
become necessary. Unless otherwise stated, the President will make the Committee
appointments at the annual meeting of the Board of Directors and as vacancies occur.
The appointments will be made from among the Board of Directors and such other
persons as may be interested in the mission of the committee and the purpose of the
ICPL Friends Foundation.
The .-Qpk End Committee. At the direction and subject to the approval of the Board of
Directors. The Book End Committee shall supervise the management of The Hook End,
a used bookstore, or any similar sale venue sponsored by ICPI_ Friends Foundation and
staffed by vounteers fbr the benefit of the Library. Committee members shall make
recommendations for operation of The Bock End including recruitment, training and
management of volunteers, hours, prices, special sales, advertising, and budgeting and
disbursement of funds. In cooperation with the Development Office Book Sorter, it shall
solicit, select and manage merchandise. Committee members will serve no more than
two consecutive full three-year terms. The Book End Committee shall assign a
member to keep a written record of all its activities.
Fundraising Committee. At the direction and subject to the approval of the Board of
Directors, the Fundraising Committee shall supervise the management of all fundraising
aclivities; including but not limited to solmilation of gift and contributions for the Annual
and the invested funds, special everts and activties designed to generate interest in
potential Contributors in making gifts for the enhancement and benefit of the collections,
programs and services of the Library. The Fundraising Committee shall assign a
member to keep a Written record of all its activitles.
ARTICLE XI AD -HOC COMMITTEES
The President may appoint such other committees as became necessary.
ARTICLE XII COMPENSATION and CONFLICTS OF INTEREST
All Corporate Members, Directors, committee members, and employees of the
Corporation shall refrain from any action which Constitutes a conflict of interest
regarding lheir service to the Corporation. The corporation does not afford pecuniary
gain, directly, incidentally, or otherwise, to its Corporate Members, Directors,
chairpersons or Committee members.
Agenda Item 5A-17
ARTICLE Ygll FUNDS MANAGEMENT
Section 1. All Corporation funds, except invested funds, may be deposited with the City of Iowa
City or in a local insured financial institution, unless otherwise directed by resolution of
the Board of directors.
Section 2. The Development Director or the Library Director may direct payments to be made from
Gorporation funds so long as such direction is consistent with the operating budgets,
policies, or other approved expenditures of the Board of Directors.
Section 3. Upon prior approval by the Board of Directors, invested funds may be deposited with a
third party manager. accountable to the Board of Directors, for management of such
funds consistent with the Corporation investment policy.
Section 4. Funds may be distributed to the Library after prior approval of, and as authorized by,
resolution of the Board of Directors.
ARTICLE XIH AMENDMENTS
These Bylaws may be amended. altered, or replaced, and new Bylaws may be adapted, by the Board of
Directors at any regular or special meeting at which a quorum is present by a vote of two-thirds of the
Directors present, provided not less than ten (1 D) days advance written notice of the proposed changes
is given to all Directors. It is further provided that any amendments to Articles Ili, IV and V shall first by
approved by the Corporation Members at any meeting by a 213rds vote of all the Members.
Approved: September 6, 2DDS
Secretary. Board of Directors
Iowa City Public Library Friends Foundation
Revised April 4, 2012
i0ft, t IOWA CITY
�r 'w PUBLIC LIBRARY
123
DATE: October 9, 2014
70: Library Board
FROM: Library Director, Susan Craig
RE: FY16 Operating Budget Request
Agenda item 56-1
DIRECTOR Susan Craig
PHONE 319-356-5200
FAx 319.356.54"
www,icpl.org
Attached is the "Budget in Brief" summary of my recommended PY16 budget request. We
waited longerthan usual this year to close FY14 accounts and get reports, but the upside of
that delay is that we have projections from the City, with the exception of Personnel which is
not yet done, regarding what numbers they would anticipate for FY16. The City does not
project numbers for consultants and professional services, travel and training, computer
hardware or software. In these cases I have recommended funding in line with FY14
expenditure5/FY15 budget. in a few areas I am requesting more than the City has projected. For
instance, we need additional funding for printing costs related to the Summer Reading
Program.
Personnel costs account for over 70% of the overall budget and the City estimates those costs
based on current staffing levels, salaries and benefit costs, including any increases they know of
in those areas. They have not yet done those estimates for FY16. I am not proposing any
additional staff, so expect that we will include the costs they project for permanent staff, and a
budget near the FY15 level for temporary staff.
Capital items must also be requested specifically each year. I am requesting a 1% increase to
the materials budget to support library collections. Although circulation is down the collection
contains a wide variety of formats that needs to be supported and items need to be replaced as
they wear out or are lost. In addition, another small capital request for a building improvement
involves replacing the doors to the staff entrance on Linn St. These doors do not close properly
and they are very complicated to try to repair because they are vital to our security system with
automatic locking and unlocking as well as provide a handicapped access button. Mechanically,
they are just worn out after fifteen years of heavy use. The last three years we have requested
increases to our equipment replacement funding, but we have not been successfu I and I
removed it from the budget request this year because I feel it is very unlikely to be funded. It
could be added back in.
Also attached Is a report of revenues in FY14, budgeted revenues in FY15, and the City's
estimated FY16 revenues.
Agenda Item 59-2
This budget request and revenue report covers the Library's operating budget; I will complete a
request for the NOBU accounts based on what was spent last year and what I anticipate for
FY16. These budgets will be confirmed for FY16 by the Board next July.
Finally, for my own information I did some longer term City department budget comparisons of
the Library, Parks & Recreation, Police and Fire operating budgets. The comparison looked at
the overall tax support (property tax, including the library levy, and hotel/motel tax) and
increases over the twenty year period I have been the Library Director. It reflects that other City
departments have seen substantial tax support increases compared to the Library. I remember
decades ago discussing with former director Lally Eggers that her "touchstone" was the general
equity between the Library and the Fire Department which existed for many years. That is
certainly no longer the case.
Agenda Item 5B-3
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Agenda Item 59-7
Iowa City Tax Allocation to Four Departments:
FY1995to FY2015
The data below comes from published City budgets, detailing City tax dollars in the form of property tax
(including the special Library levy) and hotel/motel tax. Other income, including fees for service, are not
included.
�partment 1 FY95Tax FYOSTax %Change FYIS Tax change
%Change
T j Allocation Allocation '�l5-'BS Allocation 'OS-'15 I '95-'15
I r
Library i $2A11,370 $3,500,79Z 74.1% S4,653,338 32.995 131.4%
Parks & RLc* — $2,688,584 44 $4,277,746 jI 59.1% $6,513,813 52.3% 142.3%
j Fire I� $2,048,640 $8,843,415 { 97.6% $6,875,733 79.9% 235.E% '
Police f $3,659,687 $7,037,922 l 92.3% $12,p9p1781 71.8% I 234.446
y Parks & Recreation includes cemetery and CBS maintenance each year, Government Buildings
only in FY15.
Agenda Item 513•1
Children's Services Report
Prepared for the Iowa City Public Library Board of Trustees, October 16, 2014 meeting
By Vickie Pasicznyuk, Children's services Coordinator
One year after our renovation, the Children's Room is working on another new look. The exhibit of
Playing
IS LEARNING
alphabet photographs, on loan from the Iowa Chitdren's Museum,
will be headed back to the museum for a new alphabet exhibit there.
We are working with the delta Center, an interdisciplinary research
team at the University of Iowa, to create a new exhibit featuring
early literacy skills and practices, as part of a larger project called
Playing is Learning.
Already in place atthe Iowa Children's Museum, Playing is Learning
is the brainchild of UI professor John Spencer, He launched the
initiative in 2013 as "a wayof communicating to parents that play
provides a terrific foundation for ea rly learning." His team wove
their research Into exhibits at the Iowa Children's Museum, focusing
on the imparting the power of play. It's all pulled together in the
Game of Games, a deck of cards full of creative ways for parents and
their children to play together.
The Delta Center had funding to expand the initiative and
approached us with the idea of Implementing it atthe library. It's a natural partnership, astheir
research ties in nicely with our early literary message. Years ago, the Public Library Association and
Association of Library Services to Children created Every Child Ready to Read (ECRR), a program
encouraging librarians to educate parents about the Importance of children developing six specific skills
before school, so they are ready to read: print motivation, letter knowledge, print awareness,
vocabulary, phonological awareness, and narrative skills. ECRR lists five practices that parents can use to
develop these skills —singing, reading, writing, talking, and playing! Recently, libraries have been
increasingly intentional about creating environments for playingwith purpose. While we have many
opportunities for play in the Children's Room, Playing is Learningwill help us educate our patrons about
the role and purpose of playing, as well as suggest further activities for parents and children to play and
learn.
Spencers team has studied how children play at our library, resulting in a list of eight skills that playing
builds in our environment —creativity, self -regulation, spatial awareness, language, healthy bodies,
number knowledge, social skills, and conceptual thinking. They will link those skills with their research
and create displays and further activities that correspond. We expectto launch the project before the
end of the year. For more information on Playing is teaming, visit www_playingislearning.org.
We also have an exciting program series this fall —October Improv! In partnership with a Ul "Drama in
Education" class, we are offering weekly, drama sessions for school -age children, The Sunday afternoon
programs will feature the stories of Cops for Sale, The legend of the Shooting Star, The Little Engine That
Could, and Stone Soup. Kids will get a chance to play! They'll act like monkeys, bring personality to train
engines, and learn to bring stories to life.
Age oda 1 to m 6 B-2
Collection Services Department Report
Prepared far the October 16, 2014 meeting of the Iowa City Public Library Board of Trustees
Anne Mangano, Collection Services Coordinator
Purchase suggestions
In FY14, iCPL ordered 2,203 items requested by patrons through our purchase suggestion service.
Patrons are able to request the Library add an item to the collection by filling out the "Make a
Suggestion for Purchase" online form located at cotaiog.icpLorg. Patrons are also encouraged to make a
request if their search for a title or author generates zero results in Catalog Classic.
Your entry hope leslie would be here •• Search as Words
Suggest for purchase Borrow from another Hbrary Lire Help
Hope 4f Refuge
Hope On A Tightrope Words And Wisdom : west, Carrel.
2008
These requests are sent to Collection Servicesstaff, who consider each individual request using
guidelines established by the Selection Workgroup. These guidelines mirror the same standards we use
in the normal selection p(ocess, if an item is out -of -print, self -published Sand without ties to the local
community), a single part of a series, an unsupported format, or cost -prohibitive, we suggest the patron
consider obtaining the material through an inter -library loan. Otherwise, the majority of requested
items are purchased.
When we determine an item should be purchased, an
order is sent to the appropriate vendor, a hold placed for
if requested, and a written response sent to the patron
through emall or mail depending on the patron's choice
of notification. We respond to every single patron
suggestion whether we purchase the item or not.
The Iasi step in the process is getting the item in the
hands of the patron who requested a hold. Once the
requested item is shipped to us From the vendor, it is
pushed to the front of the queue for cataloging and
processing. Once we have completed these tasks, the
item is checked into the system by Community and Access
Services staff and a hold notification sent to the patron.
The item is then placed on the Holds Shelf to await the
patron.
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Our colleclron is stranger through community contributions and suggestions from our users have
allowed the Library to offer interesting materials that may not have appeared on our radar. If the Iowa
City Public Library does not have an item you are interested in checking out, please make a suggestion
for purchase at carolog.icpLorg.
Agenda Item 60.3
INFORMATION TECHNOLOGY REPORT TO LIBRARY BOARD (October, 2014)
Brent Palmer, IT Coordinator
Teen Center Technology
The Koza Family Teen Center has been open for about a year now. Because it's kind of a tech -rich
space, it might be nice to review the technology available there. The Internet access machines with
extra -wide screens are probably the most used. They are located alongthe counter in the recessed
area of the teen center. During after -school times and on weekends, these computers are heavily used
for surfing, gaming and online multimedia. This is a nice perk for the teens as they are not limited to
the 2 hours per day. They do however have to rotate every hour if there are others waiting. The
Internet stations are available anytime the library is open.
When the Teen Center Is staffed, ipads, laptops and gaming consoles are also available. The gaming
consoles and big screen TV are very popular and nice in that they bring together teens who might not
otherwise interact. Laptops with Wi-Fi access are useful for students who need office productivity
software for doing homework. The iPads are used heavily for social media and watching videos.
We are currently looking for a charging station so that the patrons can charge their mobile devices.
There aren't a lot of extra outlets in the room, and a visible charging station will allow them to keep an
eye on their devices while they are charging.
Children's Room Technology
The Ellen Buchanan Children's Room also has some varied technology. For the youngest kids, we have
4 AWE early learning stations. These are computers that come loaded with various exploratory and
educational software and have colorful keyboards and mice. They are always popular with the younger
set. These computers were a great Investment as they have been virtually maintenance free.
For the older kids we have six Internet stations that feature large touchscreens. They are mainly used
for gaming and multimedia but are also occasionally used for homework. They have an office suite and
access to a printer near the staff desk. These are the first Windows 8 computers that we have tried in
the library. The idea was that the children's department can pick and choose different apps from the
Windows app store and automatically deploy the apps to all the computers at once. Roweverthe
adjustment to Windows 8 has been difficult and the Windows Apps system has not worked as
advertised.
There are a number of ipads for checkout from the Children's desk too. Kids with library cards can
come up and check out an Mad for one hour at a time. There are apps for younger kids and older kids.
Minecraft tends to be the most popular for the older kids. This is a virtual world built out of Lego -like
blocks that you can navigate through, building, destroying, collecting artifacts and yes, battling each
other. When several kids have the ipads out at once, they can interact together within the same
Minecraft world.
of course, as you might imagine, the interactive touch table is also very popular. We still haven't found
apps that really bring kids together and accentuate the features of the table, but kids have a lot of fun
on it.
Agenda Item 6C-1
Development Office Report
Prepared for the Iowa City Public Library Board of Trustees
By Patty McCarthy, Director of Development
October 16, 2014
Thank You MidwestOrre Bank
"Bigger than ever' sums up the book drive hosted by MidWestone Bank offices
for The Book End last month.
Bank staff delivered a record three full
truckloads which contained nearly 2,ODU
books donated by bank customers, staff,
and the public.
The Book End on the second floor of the
library now features a special section of
labeled MRIWestOne Bank shelves. They
will be restocked until the supply is
gone. Thank you to everyone who
donated.
ICPL Iowa Kid5iRht Partnershio at ILA
In 2006, Iowa City Public Library began a partnership with the Iowa City Noon Lions Club to offer free
Iowa Kidsight vision screenings to children. Using a special digital camera which only photographs the
child's eyes, Lions Club volunteers snap a shot which captures the reflection of the flash off the eyes.
The photos are analyzed by staff of the University of Iowa Department of Ophthalmology and Visual
Sciences who can see evidence of vision problems such as amblyopia. That is the most common vision
problem in preschool children and can be treated if found early. if not detected, it can lead to
permanent vision loss.
The Noon Lions Club also offers the free screenings at local day care centers and preschools. The library
program began in an effort to reach more children who are not in organized care. The screenings have
been offered rlghtafter a Story -time because Iowa Kidsight targets children aged six months through
four years.
The Iowa City Public Library partnership has become a model for other area libraries and their local Lions
Clubs, and will be introduced statewide during a session at the Iowa Library Association Conference in
Cedar Rapids on Thursday, October 23rd. Lori Short, Iowa KidSight Program Manager, will present the
program with me and other members of the Noon Lions Club with hopes that every child in Iowa will
have the opportunity to participate in a free screening. The importance of good vision is magnified now
that libraries are centers for early literacy lessons.
Remembering Our Fallen
Remembering Our Fallen is a very special photo exhibit honoring Iowa military personnel who lost their
lives since September 11, 2GD1. It will be at the Iowa City Public Library during library hours on Saturday,
November V through Saturday, November 81". As Veterans Day approaches, we Invite everyone to visit
the exhibit in the First Floor Gallery. We are grateful to US Bank for itssupport which enabled the library
to host this tribute.
You're invited
Book Golo: Sunday, November 9, 2014. 6:30 p.m.-8 p.m. at Prairie Lights Books
Arts & Crofts Bazaar: Saturday, December b, 2014. 10 a.m.-3 p.m. at Iowa City Public Library
Soak Sole: Saturday, December 6, 2014. 10 a.m.-3 p.m. at Iowa City Public Library
FamilyFundroiser: Sunday, February 8, 2015. afters p.m. at Iowa City Public Library
Agenda Item 6D-1
By Stacey McKim, Outreach and Volunteer Assistant, Iowa City Public Library
Once the weather cools off, art supplies start to look appealing to me again. (Who wants to handle wool
yarn when it's 90 degrees out?)
Dabbling in whatever catches my fancy, I am a serial crafter. I generally limit myself to making things i
actually need, so I sometimes wish I had an outlet for more of my creative energy. If you've ever been in
that position, here is a solution The Iowa City Public library is currently accepting donations for the ICPL
Friends Foundation's third annual Arts & Crafts Bazaar.
with my creativity warming up and a goal In mind, I turned to the new book shelves on the Library's
second floor for inspiration:
"Pom•Poms! 25 Awesomely Fluffy Projects" by Goldschadt and Wright: Making these lush balls of yarn
takesa little patience for big results in garlands, scarves, zipper pulls, and curtain trim. The author
covers various construction methods (most not requiring any purchase) and unconventional materials
like t-shirt strips, felt, and even halr ties.
Many -of the projects In "Never Been Stitched: 45 No -Sew & Low -Sew Projects* by Amanda Carestio
avoid the need for a sewing machine by using felt or fleece, with their Fray -free edges. A hanging
message center needs no more than the creative positioning of fabric layers and ribbons on an
embroidery hoop to stash your incoming mail and notes. A Marimekko-esque felt placemat requires
only fabric scissors and iron•on adhesive.
"Paper to Petal: 75 Whimsical Paper Flowers to Craft by Hand" by Thuss and Farrell: The Bazaar is
unable to accept donatlons involving live plants, but don't let that stop you From bringing In something
botanical. Making fake flowers out of crepe paper mightsound frumpy, butthere's an aesthetic for
everyone here. The gorgeous pictures in this book will blow you away, butThuss insists that the beauty
of these flowers is in their little imperfections.
Most handmade necklaces and bracelets require linksand closures, so why not make them yourself?
The examples in "The Mfssing Link: from basic to beautiful wirework Jewelry" by Cindy Wimmer are so
varied and attractive that you'll want to make entire pieces out of them.
"Mason Jar Crafts" by Lauren Elise Donaldson: Dig out youroId jars or pick some up from the thrift store,
and see them as this author does: blank canvases. Their classic shapes transform with coats of paint and
embellishments into a half-pint night fight, personalized drink jars, rustic lamp bases, succulent planters,
and even a piggy bank.
Perhaps you'd prefer something more unexpected? We have lots of older craft books that are ready for
a revival. Stop in for books on weaving, bookbinding, collage, calligraphy, leatherwork, woodburning,
and morel
If you're inspired to make something that will make a difference, please drop off your handmade items
at the Libraryls Help Desk through December 4. Not a crafter? You aren't left out! Shop the Bazaar on
December 6 From 20 a.m. to 3 p.m. Proceeds benefit the ICPL Friends Foundation. For more details, visit
icpL o rgia rtsa n d crafts.
Agenda Item 613-2
By Brian Visser, Teen Services Librarian, Iowa City Public Library
Did you know the Iowa City Public Library checks out video games? We do! We have a Young Adult video
game collection that has Xbox 350, Playstation 3 and Nintendo Wii and Wil U titles. We recently added
games for the Playstation 4 and Xbox One, including popular titles like Infumaus5econd 5on and
Madden NFL 15. Also, games can now be renewed one time if there isn't a hold on it, and the fine has
been reduced to $15 a day.
one of the biggest video game launches of the year is undoubtedly Destiny. Destiny is the first post -Halo
game developed by Bungle, and also their first multi -platform title in thirteen years. Destiny has had a
mixed reception from game journalists and the gaming community. It had the burden of high
expectations and hype, but I've enjoyed my time with it.
It's a first person shooter (FPS), so it has drawn immediate comparisons to halo, but Bungle Innovated
by injecting elements from massively multiplayer online games like World of Warcraft. So, when you're
running around in thegame, you see other players blasting aliens and completing missions. You can join
them or continue on yourquestsolo. Playing with others -- most of the time complete strangers -- has
been a highlight of Destinyinstead of the usual toxic online encounters in games.
Destiny's story takes us hundreds of years into the future after a "Golden Age," during which mankind
colonized several planets. Some not -so -nice aliens [and robotsl) showed up to ruin all the Fun and now
humanity is hunkered down in the last city on earth. You are a Guardian, holding back the tide. Honestly,
the story isjust pure sci-fi nonsense. Bungie got flak for this, but, come on; Nalo's story was never great.
What did everyone expect? Also, a lot of techna jargon is spouted by your tiny, floating robotic
companion who is unenthusiastically voiced by Peter 0inklage Rbest known for his role as Tyrion
Lannister in HBO's Game of Thrones).
Destiny excels by hav!ngthe tightest FPS gameplay around. It's Fun to shoot these aliens! This lays a firm
foundation upon which you can pour hours upon hours of play. It doesn't hurt that the visuals and
designs are all top notch too. At the beginning of the game, you get to choose how your Guardian is
going to look, and it's guaranteed to look cool. The Same's I'll -do -just -one -more -mission structure and
experience hooting bounty system will definitely keep me coming back after the story ends and the
credits roll. Destiny is available forXbox 360, Xbox One, Playstation 3 and Playstation 4. check it out or
place a hold today!
Other major titles coming out this fall and winter are The Crew, an open world racer from Uhisoft;
LittleftPlanet 3, Sony's next family -friendly, creative plat -Former for the Playstation 3 and 4; and Disney
Fantasia; Music Evolved, a music game by Harmonix--the original creator of Guitar Hero and Rock Band
— for the Xbox 350 and Xbox One.
Agenda Item 6E-1
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Agenda ltem 11A-1
QAft IOWA CITY
OW PUBLIC LIBRARY
RECEIPTS
FY15 Compared to FY14 (Year to Pate)
3 Mos FY14 3 Mos FY15 % Change FY15 Budget %Received
I. GENERAL FUND
Fines, Fees, etc.
$43,233
$40,780
-5.7%
$182,419
22.496
Vending, etc.
$626
$587
-6.3%
$2,990
19.6%
General Fund Total
$74,463
$41,367
-44.4%
$185,408
22.3%
II. ENTERPRISE FUND
Photocopies
$1,016
$1,945
91.4%
$3,849
50.5%
Electronic Printing/Debit Card
$3,076
$2,416
-21.5%
$11,757
20.6%
Counter/Cloth bag/Misc
$384
$414
7.7%
$879
47.0%
Recycle
$290
$58
-80A%
$296
19.5%
Enterprise Fund Total
$4,766
$4,832
1.4%
516,781
28.8%
III. LOST & DAMAGED
$4,905
$4,614
-5.9%
$20,000
23.1%
Lost & Damaged Total
$4,905
$4,614
.5.9%
0.0%
IV. STATE FUNDS
Open Access / Access Plus
$a
$0
0.0%
$61,436
0.0%
Enrich Iowa
$0
$0
0.0%
$15,258
0.0%
State Fund Total
$0
$0
❑.0%
$76,694
0.0%
Agenda Item 11A•I
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Agenda ftem 13A-3
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Agenda Item JJA-4
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Agenda Item 11A-5
Ek
M M ID sD C) T ID M I� ID M O N M T Q
3 n w N n M O C M N w g M W M O
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Agenda Item 12A-x
Q40t IOWA Ct1V
oAWPUBUC LIBRARY
FY35 OUTPUT STATWKS-q❑RRT£RCY REPORT
r� al
ax
❑3
c
no
rTn
x[han�e
w
iwauitotNc iEmgcEs: arop:de r:wa.Pfarrurns, mmrrwh, eau+pnmr
_
A- @WILDING Il5AE4
Total hours ppe- 59
0
0
0
851
861
-0.3%
palople imp the huilpira 211,472
a
D
9
231,472
188,927
22.5%
&MR men w w hour 264.8
0.0
DO
0-0
269.8
219
22.9%
S. MEETING ROOM$
Numherof mn-IlhrswY meet;nas 134
0
0
0
334
367
am
Estimatdatterdance 5,552
0
0
0
S•4S2
7.149
•22.2%
EqulPmem Set -UPS 73
❑
a
0
73
1134
•293%
Group Rudy Foam the 1.293
0
❑
0
1,29A
L3@3
0$%
to" Use 2
P
0
0
2
1
100A%
G EtyurPMENT USAGE
Pholocopies by Puarie 6.209
u
❑
0
6,208
7,285
-14A%
Papfor prirSCGPies 24,965
0
❑
0
14r965
ZU23
SA%
% aedcasts by Self-Cheds 70.5%
O.O%
0.41E
0.0%
7❑,5%
68,8%
216%
D. IN -BUILDING UM ❑FMATERIALS
LlsleninglVlewIhj Sesslaw 4,930
0
❑
D
4,930
5,444
•9A%
E-RI❑E• FIIEAV
Bus isma distrihutd 1,790
❑
O
0
1,790
3,574
aS%
1.E141303 SERVICES: L4Y1 m twJoP%fd+ horn% srhppi, mcr ojfw atr
A. TOTAL CIRCULAT10N 359,97B
0
0
0
3S9,979
331,404
•5.6%
jmotvth4ls Plus equpment• kx*,d@seApdb; does not inerude dams cl"tr'44ed in,rp.aeJ
Averageclrsutaoon per lion, 420
0
0
0
Am
4"
•5.3%
B. CSRCUTATION By TYPE OF MRTERLAA IMOV&s Cawnhaadt doelro rrIcWr r c!Mg. W, etc.
Adult Materials 245,033
0
0
0
245431
26D^
s.R%
Wldmn's Materials 115,704
0
0
0
135,104
122,194
-5.3%
PemenTChlldrens 32.1%
0.0%
0.0%
0.0%
32-31L
32.2%
0.3%
Non-Pdn1 137,502
0
0
0
137,5o2
151,04@
•9.17%
Percent Non•,rint 38.2%
o.0%
0.0%
0.0%
38-1%
19.6%
-3.5Ts
Equipment loan, 344
❑
0
0
144
150
4.0%
Oawnloads 21r3%
0
0
0
21,396
18,651
14.7%
C. QKULATION OV RESIf3 WOE OSEF 3".TM
a
0
0
359978
38Lh04
-S.B%
fnwaykh A W equaIme,1: iraArdes dawrhloo 3; dare no4 jmk de rrrr++f ur4+ukvd r/ejhriC%
Iowa City
2751H73
9
0
0
275,823
291,88E
-5.5%
I*CALCONTRACTS
Hula
545
0
0
0
945
835
112%
]NITS 25%af YI
0.3%
"%
❑.0%
0.0%
0.3%
0.2%
19.9%
3Phnph4 County Erurall
27,5$4
a
0
0
27.554
27,372
0.7%
lahrdan Cp as%af all
7.7%
8A%
M1%
0.0%
7.7%
7.2%
6.7%
Lone Tree
HIS
O
U
0
9d6
00%
OA%
Irma Tree Its %of all
0.3%
0A%
0.0%
O.D%
0.1%
0.0%
0A%
university Heights
4,874
0
0
0
4,914
4r328
12-M
tialvershv Heights as% of all
1.4%
010%
00%
0.0%
1.4%
1.1%
0.0%
Tglal Local [,trans
33,373
0
0
0
33,173
33,539
2.6%
STATE COWRACT - OPen Ao0e55
L•Oralwap
M572
0
0
0
23,572
14,415
•11.6%
Cedar Rapids
2,144
0
0
0
2,144
Ir846
16.17f
09M Open AUeM
25,948
0
0
0
25.w
30r101
•23.9%
T,Xal Open AcCeU
49.660
0
0
0
49.664
56463
•11.9%
❑pe, Aq as%of RI
23A%
0.0%
0.0%
0.0%
1381E
14.8%
•6.6%
D. iNTERLIWRY LIBRARY LOANS
Loo"d to Other iiorarem
465
0
0
0
465
545
-14.7%
Percent of regoe217 filled
30.3%
0.0%
pA%
0.0%
3011%
30.8%
.1,0%
Horrawed }horn ether I;mf;m
775
0
0
0
77S
62S
234%
Percent of requests filled
82.9%
0.0%
00%
09%
12.9%
"A%
4A%
@aa"enodkxslAVL,rrowed
773
0
0
0
773
621
24.5%
Photocopy borrow requests rl:ld
2
G
0
0
2
7
•71A%
E- RESERVE5 PLACED. tMatCNIS 35.551 a O 0 15,551 W70 152%
1
Agenda Stem 12A-2
FYSS ot1TPDT STATISTICS • QUAMFLLY REPORT
Ql
Q2
_
F DO"LOA0ABIE MEOM
6y Area
lows City
L71972
0
Hills
13
0
11MmACIOU y
34"
0
Lone Tree
46
0
UrSverslly Ne1"
299
❑
Taul
6T oem48raphle
Adult
20,14g
❑
Chlldmn's
U0
❑
T11PI
21.196
0
Numkero9lteduowned [Lumulaliyel
E-Asdo Items awaila6te
4.g20
0
E-Book Items awairahte
9,30r
0
E-VWw%terns availahle
72
0
E-MWIc
148
0
E4431wd%es
133
0
Total llemk
19,977
0
INFORMATION SERVICES; 11wrNi7rN%jormtrd1E fedft-04 Q&Wwy, PndrelererW4s
stdnre
A. REFERENCE QUESRONS ANSWERED
12,051
0
REFERENCE QIlESTIOAS [pew Guuraing method FY15j
Re"W" Desk
4,921
0
"P Desk
1,736
0
5WlLchhPled
4137
❑
Dfop-ld Tech liewpubliel
131
O
On.011 Tech Help
$to
62
0
Publlr
77
0
Toll Tech Helpqu0ti0na
139
0
LhlldrmhQesk
Reference qulslio
2,964
0
Re9ue M Pull Books JCcmmdmtY3
43
0
Tawl CNIcimn's Omaslipns
3,007
G
S. ELECTRONIC ACCE555ERVIEES
IN•HQUSE COAIpurlip. SERVICES
Pharos lntemet[I.Uw" L6nlputeru3!]
29.241
0
CATALOGACCESS
Pagevlews
9S1,512
0
Vlslts
1Kn1❑5
❑
Total CatakRgAmss
1,096,617
0
E LECTRONIC RESOURCES SEWCES
L1k•arw WvWdt Remp Access [www and nwhlle]
a Page News of Homepage
137,729
0
d Pa=eoem PE Enpre Site
305,595
0
if User Sessions
144,620
0
SuMCKIPTION DATAWE5 ACCESSED
Total In -House
1,109
1
Total Rernw
32e,638
92
TOTAL
329,647
93
C. TOTAL SWITCHBOARD CALLS RECENEO
OTHER Q❑BrQNS (dirwttional questions, axount
questions [help MIN PIHs, eRplrWcards), meeting
room help)
2,949
0
Meeting Room Mak+n8a
132
0
Tra.ulerred[alls
1.041
0
PAMPHLETS OL57RIBUTEO FROM LOBBY RACES
7,927
0
STATE/FEDERAL TA FOR/AS DWRIBUTED
Q3 Q4 VT0 La9t VTO %Clv =
0 0
17,972
15-am
13.3%
0 0
11
25
-41.0%
9 0
3,066
2,443
25.5%
9 0
46
0
109E
9 0
299
315
•5,116
9 0
7I,3%
18,651
I.0%
❑ 0
4148
17,443
Im
❑ 0
1.248
1,208
3-3%
0 0
21'3%
14651
14.7%
0 0
4,1120
AAOS
VA%
0 0
9,504
7,224
2821E
9 0
72
72
OA%
0 0
148
133
1131E
9 0
131
9g
35.7%
9 0
14,477
13,532
242.4
❑ 0
12451
7Q03a
-39S%
❑ ❑
4,921
5,427
43%
0 ❑
1,716
1.111%
-75%
9 4
2,337
s,755
21.81d
❑ ❑
131
104
26.01E
0 0
62
74
-16.2%
0 0
77
89
0 0
139
M3
-14,71E
0 0
2,9W
21920
14%
9 0
43
49
•12.2%
0 0
3,007
6,375
•S2.6%
❑ ❑
29,241
21.107
7.9%
0 ❑
951.522
964464
•1.99E
0 0
]061105
106.064
-0.9%
0 0
11056,617
1,071626
•1.3%
0 0
1371726
161416
-1S.7%
0 0
30-,.M
14U12
-12.3%
0 0
14,ma
170,706
-15.2%
0 0
1.110
1.101
On
0 0
33kw
751,85E
10.5%
0 ❑
3.19,740
252,957
10.17E
0
0
2,949
3,m
A.O%
0
0
132
132
175%
0
0
SA40
1,130
401l
1
4
7,9I7
$r137
-2.6Ei
•
1
0
0
0.0%
✓kmmre awpref ' of th*12" douse yis(eSk 4L
A. PUBLICATIONS
Nomherol puhli4alW apMted U05) 24 0 0 0 24 31 -72&%
Coples printed hK puDTrt dB1si"On 7,351 0 0 0 7r351 ISA27 fiSA%
1
Agenda Item 1ZA-3
FMiS OUFPLfT STATl5TIC5. CWAMFkLY REPORT
01 02 03 _ ❑4 YTD List YTD A 6wae
6- NF%rSPAKft ITEMS CUPPED 6 ❑ 0 0 6 13 -93.1%
C-DISPLAYS
I3
0
v
0
13
17
-23.5%
lll, se
12
0
0
0
12
11
-7.7%
Otl.oc Groups
1
D
0
0
1
4
-75.0%
076ske yplipns
❑
0
D
D
0
0
O.0%
0. SPEECHES, RhO"JQNLINE APP[ARANCE5
11
0
0
0
11
13
-iSA%
E. THE LIBRARY CHANNEL
Library Promoson The Library Charnel
39
Cl
0
9
36
15
1600%
Tpaai 107l ProduniPns
32
0
0
0
32
25
20.376
Programs Caulecasl
4127
9
0
D
2.157
3.093
4.5%
P. HOMEPAGE/SOCIAL MEDIA
News aVemcn Home PHU,
47
0
0
0
47
79
.40.5%
Media releases sent
32
0
0
O
32
73
39.1%
Tweni swot
444
0
0
0
4"
366
213%
f Webook, Twitter, Pinleresl followers {Cumj
81336
O
0
9
8,336
6,03s
38.3%
New Fwcebuok, Twmer, aid Pkowiml folla"rs
412
0
D
D
112
311
8.3%
OUTREACH$ERyICE5: Pmwole Qxwr aersaCe ao people whp orsnw qer m the Abray kddit.
A- AT HOME SERVLCt
Paerra6nwm
769
v
0
❑
209
EaW
24.3%
Remstoaned lno renew0sl
652
0
0
0
652
6B0
.d3%
Registered At Home Uswrs Kvml
140
0
0
0
140
L36
21%
New Users Enrolled
5
0
0
0
5
4
154%
People served [nzof -gnlW wort)
39
0
0
0
39
40
-33%
8-IAIL 5E RVICE
People ser4 d
293
0
0
0
283
171
-23.7%
hems loaned i..v rent.01j
65G
D
0
4
O56
1.341
_!l&2%
C- DEPOSIT COLLECTIONS
Lwati n [Suml
13
O
D
❑
13
1S
-13.3%
Items loved
IRO
0
0
0
ISO
90
IWO%
,cmf added to Perm wileck;om
7-375
D
0
0
2.376
113%
30.4%
D. REMOTE BOORDROP US4
Remote n Percent of All Items Checked in
14.0%
a."
D.OK,
0.0%
14Ax
13.9%
159%
Doti nd+Rdnde mrewoh win -house
E. HOLDS HOTIHED U9NG AUTOMATED PHONE
1,390
D
0
Q
-30.7%
GROUP AND COMMD711TT SEwcur Prot A* hN" ierWe! to OM40s, POeMa•r,
Had ofomlaui
A. ACWIT PROGRAMS
In -House
Number
62
0
0
0
62
55
12.7%
At.endanre
1,1TA
0
0
0
1,160
02
92.7%
Outreach
mumT
5
i
0
0
6
!
-25.0%
ASlendance
4.147
4,000
0
0
80347
3, 136
1592%
B. Y❑u*G A❑0LT PROGRAMS
Fn•HPVif
NvmWf
95
D
0
❑
9S
4B
979%
AStendexe
4343
O
0
0
1,341
OR
181.0%
OWftKlt
Numeler
0
D
0
0
0
i
-100.fl%
AttendWe
D
9
0
0
0
11
-10D0%
C. CHILDREN'S PROGRAMS
Io-IWuse
Number
lib
0
0
0
126
119
59%
Atte9da4
7.841
v
0
0
7,86]
7,288
7.9%
0urreach
NWM"t
67
0
0
0
67
47
42AS
A1tVWFAM
L244
0
0
❑
1,244
1,087
14A%
D. 11ORAey TOURS AND CL455tS
Number
11
0
0
0
11
24
-54-2%
Attendance
7L
0
0
0
71
97
.26.8%
E. CONSIIITIN6 FDA AREAGROUPS
3
0
0
0
3
1
201ASL
CDNTRpL SERVICES: MPMmIn A'&aTF"R Oct throvgh reipslrprim of bwro k nsnrd+ norkeL Ina",0 of eyuryrn4.a wwd n" of vakobk ra Nmgri.
U6WtRs'CAft❑S ISSi1t6 2,313 0 D 0 2,313 2336 3.4%
Iowa Clay LE26 n 6 D LA26 1.740 4.9%
Peccent Iowa CRY 7LM D.0% 0.0% 0.0% 78.99b 77.9% 1.4%
Agenda Item 12A-4
FY15 OP7p0T STATISTICS • QVARTERLY REPORT
41
02
43
Q4
..
YTO
Last YTO
%Cnenge
..-.�
Lof,%CONTRACTS
Hills
2
0
0
0
2
3
•333%
lohnsom Co" lfutO
122
0
0
0
122
89
37.3%
UnivemAv Heights
12
0
0
0
12
STATE CONTRACT • OpM Aeuss
Ca alvllle
143
0
0
0
143
133
75%
Cedar Rapkls
11
0
0
0
11
15
-26.T%
OtMc T3pen Auer
193
0
0
0
193
234
-17.5%
Total Open Recess
347
0
0
0
3R7
382
-9.2%
OpenA me as%of all
19.0%
Im
C.0%
OA%
15.0%
17.1%
-21.2%
& TOTAL REC151ERED 60RROYYER5 loom]
67.629
0
0
0
67,628
6911M
-2.0%
0At Home llse.s ReB: ed (euTn)
140
0
0
0
LAID
136
2.9%
C, OWRPVE NOT[CES
Items mwthad to Wiry Balm atMnum
97
0
0
0
97
118
-17.9%
Agenda Item 12A-5
Ott IOWA CfTY
PAW FUBUC UBRARY
FY15 dr[Ulatlon by Type and Format
FTrst Quarter
Category YTp N of Total l.•-: :T'
96 of Total ;: Ch..rl;e
ADULT MATERIALS
General fc/F7c express
27,793
11-W
29,69--,
11AN
•6 n:.
Mystery
9.630
3.9%
10,63S
C24
•9.4%
Science fiction
6,174
2.4%
-4.5.a
yoVrI: a¢uft flction
7,52-
7.522
2.9%
O.D';
Larl;r: print
2,8511
1.Z?'
3,133
i.276
A.U:'6
Soaks in othrr lanp.ra,c+
512
0.2?i
: �E
0.l
-12.316
TOTAL FICTICN
`•i,:56
2:'__ '
.7;,90
27.1'c
-6.1'.'.
61 KSS/honFNon
519
0 P,
7(,6
0.3%
-19.272
Large Prim Nonfletion
442
0.296
504
0.2%
OW-GenerailCOmputr•rt
1,411]'
0.6%
1,381
0.51.4
OJ%
10O-Prych/Phkis phy
2,i509
1.11k
-AUG
1.1°
0.1%
200-Religion
7,467
1.0,
7.292
0.91X
7.7V
30U- Soda: Sciences
5,3yr1
7.2%
.005
2.396
-e.^
440 • Language
R37
0.3�
679
0. 35;
-6.2%
S00-Scierve
21176
0.n;
2,427
0.996
600- APP,.od Tv& nology
11,"7
4.9';
13,593
�.Z%
-11.7%
700 - Art & R2creati0n
19.U15
7.8
18,327
7.096
3.9%
8:A7-Ut••ru;ure
Z,272
%.
]1t;97
1.2%
-7.3%
900-Msta:y87rat l
S.Mr13
2244
5,766
2.24�
-7.2%
Biognphs _ _
1,G7s
0.7:?
:,730
OJA
-3.Ou
TOTAL NF: Ar ULT&A1 E RM E OI ATE
56,95i
_
23''
4,783
22.9%
-4_1%
Paperbacks
599 0.2• 343
TOTAL MISC
TOTM ADULTPiRINT T �r 11.1,435 �•: 4o.7z
Art to go
.L.
0.2v
:17
DVI) (Mov-' VTV)
64.T,ln
26.3'a
67A92
C%PA!SSIDVO
-.297
2.6%
9,3V
N-F OVD
7.0`a7
2.v+,
7X14
Fiction on O:sc
6ROO
2.5"1
6.721
N-F on CO
31131
:.3-A
3.3R5
Compact d:sc P"O
19,830
B.Ot
2%(M
young Adult Video Games
2,643
1.1%
� .7Z6
Adult Murtimddia{LonpvgcJ
12
0•f:-
e
BouR Club Kits (10 Items per klt)
15
O.On
10
CrcUlating Equ pmCni ftln.. hhec•.•., pl,y� .r, • �mr •-
144
0.14
' SO
TOTAL MON KNIT
110rt4rs
45-13
122.7-•
0-1% 74.3%
1.V4 •9.3%
7. Rd6
- Ali
2.64
-1-6%
2.3%
9.EIX
21.54
I.O4e
-3_px
0,4r.
50.0°4
0.0%
SO.tr>w
O.Y�
-4.J96
47.1%
-20.2%
Adult E-Au diem 0ownloaos
5,47is
2.2";
4,0^R
..s._
36.7%
Adult E-Book4O-mnrnad5
11M1
4.8"
10,593
-}.1%
30.44
A�,. t E-Video 9 Oo mieads
?
0.-0w
2
0-0•r
0.0%
!•,fult E-Maxazlres
:,135
0.7r
2,1'S
0.2:•.
4�2.$Se
rd ult 6•M,-i:c 4 Olds/Local Muslc Project
ng
0-0.
173
0-0
-62.5Y
1Sdult Strn,:r.,'og
794
0_1 r:
577
0.2w
33.04�
YOTALADULT E-917ViNLOADS
20,149
3.Z�.�
-. --sscr
�17,4Ci
t�-�.�---��-
_
�6.7%
1541A
TOTAL AOULTCTR4ULATIQN
245.031
1130.0?F
15DAW
100.0%
1.9%
FYI; Circulasie•i bYT'ine and En ,WL
Agenda Item 12A-6
Catrgary YTD %of Tat.l Ufr Yft] 46 04TC"l n,. Change
CHILDREN'S MATERIALS
Fiction
22,099
1P.1-,
22.7:3
1&.6%
-2,7A
Holiday
12LI
U n':
41
0.4%
-7.5%
Paperbacks: chapter books
0
0.L'•:
662
0-SN
-100.0y
PiduTe: 8ie. Sean, Caldczm, E25Y
32,146
27.S ti
55,552
29-1'Y,
-MN
Readers
12,510
1" 1
12.0:7
lu;*
4.0%
Parcnt/Teathe r 6onter
33Q
031,
38i
H-3%
-13.Sts
:fun-fldi on & 8109r9p!ry
19,7L6
37-I�
7J,712
1: 9,c
4.7%
-Va92tines
152
0.15�
23n
0-2?%
•31.9?.
Video/DVD
20,037
17.3ia
BOois on Disc
M12S
1.4'h
ICompact Di.r-j400
33
0.0%
Read -Along set
L310
i.M
Children's MLP51C
1,498
1.3ti
Chlldren'S V:'de0 Games
1,212
1.011
Storytime nits
79
0,1N
Games&Toys
IZ'-4
LIB-
Ch•ldren's Mi,:timedla [Lan uap,El
-
0.['• _
---
TOTALCM13:4N'5NC4'P3'V,
----27,�SS
23.V,
! L-Aud!o N Downloads
407
G.A�i
J E-Sooi N Downloads
S41
0-7ie
j E-Video 9 Dawntaads
0
G 0'-
CHIT 7RF%5
ALL CIRCULATION 6YTYPE/F09MA-
20,810
70
0-11
45-7%
115,11
1.2"�
•13.3%
1,611
;.3'r.
-7.G%
2.3 E7
1.1%
•9.3%
lid
O.I?:
•30.7%
gar.
0-71s.
S0-7%
6 _
O.Oi
•87,5%
7"n,2.19
7M%
41%
2'.}7
0.2%
37.L"Y,
511
0.7%
-7-7%
4
4.G96
0.096
x
All R[Uon
76,675
2-276
50,363
21.1%
All Non-fictlon and R+agral9hY
76,J1$
21-3:+,
R0,3g4
21-0"s
picture boot;&Readers
44,556
17,34
a7,579
12.4S.
-5.2%
Paperbacks
C9@
0.2:1G
1,005
0-3*
40.5%
Magatlnes
21790
0-8A
3,I64
0.!v
-5.5,36
_
TOTAL PRINT a
201.837
55-8><
212,995
55-69
•5.2%
Toys
l,l! 4
0.3'F
837
0-2�
50.7°r
ArL
419
0-V
517
Or2.%
-19.0 r,
DUO (F, NF, & Express)
98,C97
27.1'r.
105,g83
27A%
•6. A
Ci7 (Music[
21,178
5.E?i
36,619
6.9'V
-2a6%
B01*5 an CO IF 4 NFj
11, :164
3-Sic
12,116
3.29t.
-7-7%
Read -Alan, Sr!
1,310
0.4'i
1,511
0.4%
-13-3%
Videc Games
3,?55
1.1
d,00
1.14
-5.1%
AAVIGmedia
13
!1.01A
16
0&f
Story and Book C u'- K:ts
94
^..91
1: a
O.M
CiroulaLing Equ:amrnt
144
0.1556
1M
0.Ox
•4.0%
TOTAI NONP4!NT
I.11, ;:12
38.u�
15I,0?8 _
39.65
TOTAL E-DOWNLOADS
21,375
5.9f
1P,651
4,9i5
14.7'ti
TOTALIN-HCUSEXNDEfINED
z�94
0.2`.4
621
0.296
43-3%
TOTAL CHILDREN'S (ir-C! a-it"S) 115,704 32.0`ti 122,203 31-9?s -S-Py
GR:NDiDTAL - - 3GI.o7:+ 10R.r'•,. 383,Rri$ �V 100.0,: -5. G'!"
IAdv[t + chi Wen's + U ndef ined )
04
Agenda Item 12A-7
��R IOWA CITY
sAti PUBLIC LIBRARY
FY35 CIRCULATION BY AREA AND AGENCY
AREA/AGENCY
1STQ 2NDQ 3RDQ
4THQ YTD
Last YTD
%Chame
DWA CITY
General Iowa City
294,549
2$4,549
271,582
-6 3%
Downloads+Streaming
17,972
27,972
15,858
13.3%
Temporary
166
166
219
•219%
Public schools
65
65
93
-30.1%
Private schools
0
0
2
-100.0%
Aresthool/Daycare
535
535
554
-5.1%
Non -pit organintions
93
93
501
-81.4%
Buslne55
2
2
4
-50.0%
Clty departments
2
2
37
-94.6%
Unlversltyoflowadepartments
2
2
0
0.0%
At Nome
755
755
946
-10.8%
Interlibrary ban
634
634
665
4.7%
Deposit mllecOuns/Nursiog Homes
192
192
161
19.3%
Jail patrons
856
856
2,345
-36.4%
TOTAL IOWA CRY
275.623 ❑ 0
0 275,823
292,886
-5.50%
LOCAL CONTRACTS
Johnson Cou"
Generat
24.452
24A52
24,902
-1.8%
Downloads
s.066
3,066
2,443
25.5%
At Home
36
36
27
33396
TOTAL JOHNSON COUNTY
27,554
Q
0
0
27,554
27,372
0.7%
Hi115
General
864
964
782
10.6%
Downleads
13
13
25
-48D%
At Home
68
68
29
134.5%
TOTAL HILLS
945
0
0
0
945
833
13.2%
LONE TREE
General
920
920
513
79.3%
Downloads
46
46
0
0.0%
At Home
0
0
0
0.0%
TOTAL LONE TREE
966
0
0
0
966
513
88.3%
University Heights
General
4,575
4,575
4,223
6.3%
Downloads
299
299
315
-5.1%
At Home
0
0
0
0.0%
TOTAL UNIVERW HEIGHTS
4,874
0
0
0
4,874
4,538
7,496
TOTAL LOCAL CONTRACTS
34,339
0
0
0
34,339
33,258
313%
1
Agenda Item 12A-8
FY15 CIRCU ATiON BY AiIEA AND AGENCY
ARWAGENCY
15TQ 2NDQ Ma 4THC1
YTO
lastYTO
%Change
STATE CONTRACT
Re{ipwal7Open ACCem
JOHNSON COUNTY 41BRAXE5
Coralville
21,572
21,572
24,415
-116%
North Liberty
9,172
9,172
10,763
-24.8%
Oxford
162
162
260
-37.7%
Solon
80
803
672
19.5%
Swisher
36
38
22
72-7%
Tiffin
1.159
1,159
1,122
2.7%
ALL OTHER 128RAR1ES
Adel
0
12
-300.0%
Albin
54
54
0
0.0%
Ames
95
95
22
331.8%
Anamosa
23
23
12
92.7%
Ankeny
4
4
0
0-0%
Audubon
0
11
-100 D%
Bennett
16
16
0
0.0%
Bettendorf
42
42
60
•30.0%
Brooklyn
1
1
9
-889%
Burlington
12
12
15
-20.0%
Cedar Falls
32
32
92
-65.2%
Cedar Saplds
2,144
2,144
1,846
16-1%
Clarence
1
t
2
-50.0%
Clinton
59
59
65
-9.2%
Columbus JCt
37
37
30
23.3%
Cornell College
733
733
480
52-7%
Dallas Center
0
5
-200.0%
Davenport
70
70
20
250.0%
Decorah
0
19
•103.0%
Des Moines
0
12
•100.0%
Dubuque
27
27
52
-48-1%
Eldon
0
46
-1DG.0%
Ely
60
60
78
-23.1%
Estherville
0
1
-100.0%
Fairlak
68
6E
110
•38.296
Fairfield
604
604
1,175
-49.6%
Fore Madison
0
1
-100.0%
Glenwood
1
1
0
0.0%
Grimes
2
1
0
0-096
Grinnell
75
75
46
53.096
tiawkeye
0
2
-100.3%
H lawathe
28
28
244
•80.8%
Johnston
33
33
8
312.5%
Kalona
1,663
1,663
2,S 1D
-33.7%
Keota
6
6
35
-82-9%
Letts
9
9
9
0-0%
Llsben
15
15
43
-65.1%
Lowden
0
11
-100.096
Maquoketa
24
14
8
200,09E
Marengo 1Begin 2014 Ind Amana)
437
437
305
43.3%
Marion
123
123
448
-72.5%
2
Agenda ftem 12A-9
FY15 CIRCULATION BY AREA AND AGENCY
AREA/AGENCY
IST 0
2N04
3RpQ
4THQ
YTO
Last YTD
%Change
Mason City
$
8
8
0.0%
Mechanicsvlile
12
12
5
140.13%
Medlapolls
0
7
-100.0%
Montezuma
161
161
0
0.0%
Monticellq
0
3
-100.0%
Montrose
0
9
•100.0%
Mount Pleasant
148
248
226
•34.5%
Muscatine
343
343
479
-28.4%
Ntrwhall
0
3
-100.0%
North Ehoksh
495
495
386
28.2%
Norway
❑
1
•100.0%
Olin
0
1
-100.0%
Oskaloosa
4
4
0
0.0%
Ottumwa
0
21
•10EI.0%
Riverside
39B
398
0
0.0%
Scott Co (Eldridge)
1
1
1
0,0%
518ourney
0
70
-100.0%
Sioux City
0
15
-100.0%
South English
47
47
74
-36.5%
Stanwood
1
1
17
L94.1%
Tama
❑
5
-200.0%
Tipton
561
561
585
-4.1%
Traer
1
1
0
0.0%
Urbandale
10
10
1
900.0%
Victor
71
71
4
1675-D%
Vinton
0
3
-100.0%
Wapello
98
9B
4
2350.0%
Washington
2.398
11398
1.924
•23.4%
Waterloo
5
5
45
•89-1%
Wellman
1,292
1.292
L233
4.8%
West Branch
2.670
2.670
3.264
-1B.2%
West Liberty
1,500
1,500
1,765
•15.0%
What Cheer
0
Il
-100.0%
Williamsburg
643
643
633
1.5%
Wilton
237
237
365
•n.196
Winfield
156
156
83
85.0%
Wyoming
0
4
-100.0%
TOTAL RECIP/OPEN ACCESS
49,664
0
0
0
49,664
56,362
-11.9%
TDTAL CIRCULATION
359,918
0
0
0
359,826
381,614
-5-7%
(Ind E-Downloads, not in-house}
Percent Iowa City
76.5%
0.0%
0.0%
0.0%
76.7%
76.5%
0.2%
Percent Hills
0.3%
0.0%
0.096
13.0%
0.39E
0.2%
20.❑96
Percent Johnsen County
7.7%
0.0%
0-11%
0-0%
7.7%
7.2%
6,896
Percent Lone -tree
0.3%
MO%
0.0%
0.0%
D.31X
0.1%
99.7%
Percent University Heights
1.40A
0-0%
0.0%
0.0%
1.4%
1.2%
13.9%
Percent Reciprocal/Open Access
13.8%
0.0%
❑A%
0-0%
13-8%
14.8%
-6.5%
We%
100%
Iowa City
275.823
0
0
0
275.823
291,886
-5-5%
Local Contracts
34,339
0
0
0
34,33.9
33,259
3.3%
Open Access
49,664
❑
0
0
49,664
56,362
•11,9%
ln•house cards (staff uses
1,651
1,651
1,694
-2.5%
Undeflned
252
152
108
40.7%
Total Spreadsheet
361.529
0
0
0
361,629
393,308
3
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Agenda Item 14A-1
MasterCard Report 03-❑ct-14
Vendor Dept Expense iDescription
ALA 10550151 459320 1 Miscellaneous Supplies
Amaion.com 10550151 455010 I Printing or Graphic Supplies
.Amaxon.com 10550159 455010 PrintingorGraphic5upplies
AmaWn.com 10550159 469320 Miscellaneous Supplies =A y
American Booksellers Foundation fa 10550152 469320 Miscellaneous Supplies
Archival Products 10550110 452010 Office Supplies
Bread Garden 10550151 469360 Food and Beverages
436 Brlx 10550410 080 Meals
Brix 10550110 436080 (Meals
Bruegger's Bagels 10550110• 469360 Food and Beverages
Caf6 Press 105501S1 469320 Miscellaneous Supplies
-Candy Apple Costumes 10550159 469320 Miscellaneou5SuppIies
Demeo 10550159 469320 MisceIIaneousSupplies
FDDesigntex 10550121 466070 ocher Maintenance supplies
ipisplays2Go 10550159. 469324) MJSCellsneou5Supplies
OollarTree 10550159 469320 MiscellaneousSupplies
eCommerce/Payflo Link 10550140. 4440B0 Software Repair & Maintenance Services
eCornrnmelPayflo Pro 10550140 444080 Software Repair & Malntenance Services
Everts Flowers 10550110 469320 Miscellaneous Supplies
]Frontier 10550110 436030 'Transportation
'Hotels.corn 10550110• 436060 Lodging
'ILA ^ "•r r'•` 10550110 436050 Regi5tratlon
IIA 10550110 436GBO Meals
f
Meacham Travel I 10550110 136030 Transportation
MideonCamicshow 10550110 436050Registration
lNew Pldneer Loop 10550110 4693GD ' Food and Beverages
Office Max 10550140 443020 i Office Equipment Repair & Maintenance Se
office Max 10550140 452010 !Office Supplies
Office Max 10550159 455010 ! Printing or Graphic Supplies
'Office Max 113550110 452010 .Office Supplies
Office Max 10550110 455090 Paper
Amourd
$79.20
$17.06
$119.09
$160.80
$44.00
$215.47
$3.00
$215.18
$14.22
$13.99
$131.49
$148.31
$253.75
$3,972.20
$574.83
$4b.95
$17.60
$54.10
$96.30
$234.20
$214,62
$6moo
$235-00
$35.00
$35.00
$22.35
�$41a-75j 1
$70.80
$38.97
$187.26
$95.10
Office Max
10550110
469210
First Aid/Safety Supplies
$116.32
roff-poe Max
10550120
469320
Miscellaneous Supplies
$3a.70
Pagliais Pizza
IOSS0410
436080
Meals
$96-04
Agenda Item 14A-2
Vendor
Dept
Expense
Descriptipn
i Amount
Spirit Halloween
10550159
469320
Miscellaneous Supplies
$81.29
USAirwayVOelta
10550110
436030
Transportation
4$494.70
Windows Secrets
W550144i
43206fl
COnSVltantServices
$22.Ot7
Grand Total
58,278.73 1
Agenda Rem 148-1
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