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HomeMy WebLinkAbout1977-01-25 Bd Comm. MinutesMINUTES UNITED ACTION FOR YOUTH JANUARY 10, 1977 The meeting was called to order at 7:00 p.m. by the President, Tom Mikelson. Members Present: Tom Mikelson, Jeff Schabillion, Roberta Patrick, Mary Larew, Adrien Meyers, Dennis Hedges, Diane Dennis, Al Horowitz, Leisa Fearing, Russ Mishak, Tom Conway Members Absent: None Staff Present: Jim Swaim, Larry Schmidt Notes on Board Members: A special welcome was given to Tom Conway, counselor at Northwest Junior High. Al Bohanon, an attorney is being considered for board membership. Recommendations to the Board: Mikelson: Budget report Mikelson: Staff evaluation Swaim: Need for secretary Schabilion: Program committee Swaim: Grant application for LEAA funding for rural outreach Swaim: Ski trip gaim: Expenditures, routine orowitz: Budget committee report Summary of Discussion and Formal Action Taken: 1. Mikelson: Tom has sent out letters to the Johnson Co. Board of Supervisors, University Heights, Coralville, and United Way requesting funding for the next fiscal year. To date he has not had any reply. He spoke with Linda Schreiber concerning this action and she replied in a positive manner noting the ability of the Board to handle a broader based operation. 2, hhe desirability of staff evaluations was discussed. The Personnel committee (Schabilion, Larew and Fearing) were asked to design an appropriate form for this purpose. The staff will evaluate each other and exchange comments on same which will then be reported to the Board. Each staff person will have an individual file to include these evaluation reports and each person will have access to his own file. Jim Swaim as director will have access to all files. In the event of a personnel problem this file will be available to the Personnel committee . Al Horowitz suggested that the Board members also be evaluated as to their input and contribution to UAY. Jim Swaim will be evaluated also,with the Personnel committee noting the evaluations of the staff members. Other methods of gaining input from clients and/or agencies were thoroughly discussed, no action taken at this time. 3. The need for a secretary for the office was discussed, apparently there are no Work study people available at this time. The feasability of hiring someone temporarily was discussed. After much discussion it was decided to hire a high school student to aid in the office and Roberta Patrick volunteered to offer her time in organizing the files and training a student worker. Many thanks, Roberta. /?3 4. During the discussion it was elicited that there was a feeling from the Board that it would be well to see the videotape and the drug presentation. Thus it evolved that the suggestion of a Program committee was made and was unanimously approved. Dennis Hedges and Diane Dennis, also Jim Swaim will comprise the committee. Leisa Fearing offered the idea of having refreshments for board meetings which was warmly received. 5. Swaim announced the availability of LEAA funds for rural outreach programs and after much discussion it was decided to have him work on writing the grant ap'lication for possible expansion of UAY's services to outlying towns. 6. The ski trip originally planned for January has been delayed because of lack of snow and artic temperatures. It is not certain whether the Bivouac will still be able to offer reduced rates etc., due to their poor business so far this winter. Jim will keep in touch on this matter. 7. Jim reports the purchase of a vacuum cleaner, UAY owes 821.00 as half the purchase price with the Friends paying the other half. A Mayor's Youth person has been hired as an office helper for ten hours a week. B. Al Horowitz read the report of the budget committee meeting on December 15. 9., The City Council will discuss Uay's budget on ThursdayJanuary 13, all Board members were requested to attend. The next meeting will be at 7:00 p.m. on February 7, 1977. The meeting was adjourned at 9:00 p.m. es ectfully submitted, Mary IU. Larew Secretary for the Board Iowa City Airport Commission December 16, 1976 Iowa City Aiport MEMBERS PRESENT: MEMBERS ABSENT: Gary Bleckwonn Dave Hartwig Jack Perkins Dick Phipps Claude Peterson SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: Chairman Perkins called the meeting to order at 7:00 P.M. Minutes of the November meeting were presented. It was moved by Bleckwenn, second by Peterson, minutes be approved as read. Motion carried. Jones presented the bills. It was moved by Bleckwenn, second by Peterson, bills be paid as read. Motion carried. Jones reported the T— hangar construction is proceeding, however they have been having difficulty with the door operators and they are still waiting for some bolts and flashing the building company has not sent. Jones stated he hoped to have the customers in the hangars by the first week in January. There being no other business, the meeting was adjourned at 7:45 P.M. Next meeting, January 20, 1977, 7,00 P,M. at the Iowa City Airport. MINUTES COMPREHENSIVE: PLAN COORDINATING COMMITTEE JANUARY 5, 1977 -- 12:00 NOON IOWA CITY RECREATION CENTER - ROOM A • MEMBERS PRESENT: Cain, deProsse, Jakobsen, Vetter, Blum, Perret, Neuhauser MEMBERS ABSENT: None STAFF PRESENT: Geshwiler, Milkman, Oszman, Vann GUESTS PRESENT: None The purpose of this meeting was to provide the Committee members an opportunity to discuss the draft of the first Citizen Participation Survey, designed by Attic and Cellar (AGC). Rick Geshwiler, Senior Planner, said that AGC felt it was very important to get this phase of the Citizen Participation Program off the ground. He explained that AGC had changed somewhat the format of the first survey. Its primary function now, Geshwiler said, will be to indicate what questions should be asked on the general survey. Ile said that AGC are not particularly concerned with the statistical validity of the survey, and that they wanted to leave the survey's questions fairly open-ended, even though they will be more difficult to code. Mr. Geshwiler passed around a mock-up of the survey booklet, provided by AGC, as an illustration of the form in which the survey would be presented to citizens. Several members of the Committee complimented AGC on the format designed. Mr. Geshwiler noted that AGC wanted to set up a meeting with the Committee and other interested parties for Saturday, January 15, from approximately 10:00 a.m. to 4:00 p.m., to discuss the progress of the Citizen Participation Program. The Committee discussed the draft of the first survey page by page, suggesting revisions along the way. Committee members felt that some of the questions and instructions were unnecessarily vague and would solicit ambiguous answers. Committee chairman Blum pointed out that some of the areas the Committee had decided were Important did not appear on the survey in any form. The Committee expressed a general dissatisfaction with Part V and requested that it be rewritten or omitted entirely. Mr. Geshwiler assured them that he would inform A&C of the Committee's feelings and their suggested revisions, and that the revisions could be reviewed by the Committee on January 7 at 12:00 before the survey went to press the following weekend. The meet ilig u(I)uui filed. t Prepared by: ;V Cs,,.. (�u-y�"s-r oG Men Oszman;'DCD Approved by: �or�z f.irt/_�./.[,. Lo C- Patricia Cain, Secretary, CPCC k2s" 3b� MINUTES COMPREHENSIVE PLAN COORDINATING COMMITTEE: JANUARY 7, 1977 -- 12:00 NOON CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Blum, deProsse, Jakob sen, Neuhauser, Perret, Ogesen, Vetter MEMBERS ABSENT: None STAFF PRESENT: Berlin, Geshwiler, Milkman, Oszman GUESTS PRESENT: McCue The Committee discussed the revisions in the draft of the first survey. Rick Geshwiler, Senior Planner, reported that Attic and Cellar agreed to the revisions suggested by the Committee in its last meeting. Marianne Milkman, Assistant Planner, read through the entire revised survey. Committee members commented on the revisions and suggested a few more changes in the last pages of the survey. The Committee authorized the printing of the survey. Rick Geshwiler, Senior Planner, said that the survey would go to press the following weekend. The meeting adjourned. Prepared by: �.E (C r✓ ��'� �� Ellen Oszman DCD Approved by: (),(d �a ek atricia Cain Secretary, CPCC lie, 12s- MINUTES IOWA CITY PARKS AND RECREATION COMMISSION • RECREATION CENTER ROOM U JANUARY 12, 1977 EIEMBERS PRESENT: Boutelle, Crum, Kelley, Mascher, McLaughlin, Powell, Stockman MEMBERS ABSENT: Cilek, Thayer STAFF PRESENT: Adams, Flowers, Hauber, Howell, Larson, Lee, Levin, Plastino, Showalter, Vann, Unger GUESTS: Ed Brinton, Steve Schlife, Carol deProsse, Anne Glenister, Wayne Begley, Marsha Linder, Luthiera White RECOMMENDATIONS TO THE CITY COUNCIL: 1. That the Parks and Recreation Commission endorses the Happy Hollow Storm Water Storage Area as a means to improve parks and recreation usage and as a possible partial solution to the City's flooding problem. Purchase of the Hayek property adjacent to Happy Hollow Park is a must for this project. 2. That the Parks and Recreation Commission recommends that property adjacent to Happy Hollow Park be purchased. • SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: the Hayek The Iowa City Parks and Recreation Commission met in Regular Session on January 12, 1977, with Chairperson Stockman presiding. Two new members, Robert Crum and John McLaughlin were introduced and welcomed to the Commission. * Following discussion, Powell moved and Mascher seconded that the minutes Of the December 8, 1976, meeting be approved with the following correction: Page 3, paragraph 3 -- the first sentence should read, "The possibility of building an enclosed game room at Willow Creek Park was discussed (see attached memo from Bob Lee) with Lee indicating that the Staff was not in favor of the project." The amended minutes were approved unanimously. Stockman reported that there would be a public hearing regarding the allocation of II.C.D.A. funds for FY 78 on Tuesday evening, January 18. She indicated that the City Council had cut the funds for the Conklin Lane shelter in Hickory lull Pnrk out of the proposed allocatinnR, but that the Committee on Community Needs had voted to put the allocation 0 o those funds back in the proposal. Boutolle indicated that the noxt meeting of the Ralston Creek Coordinating Committee would be held on January 26. Ile reported that diecueMinn of the proposed use of Hickory 11111 Park for a water detention nrna would be on the agenda for that meeting, WV- 0 0 Minutes Page 2 • January 12, 1977 Mascher reported that the City Council had formally adopted the name "Wetherby Park" for the park at the end of Taylor Drive, formerly called South Hollywood Manor Park. The following Commission assignments were made for 1977: Johnson County Open Space Committee - Mascher. Riverfront Commission - McLaughlin (if meeting time changed). Neighborhood Park Development - Kelley, Mascher. Committee on Community Needs - Cilek. Comprehensive Plan Coordinating Committee - open. Fees and Charges Subcommittee - open. Ralston Creek Coordinating Committee - Boutelle. Regarding Project GREEN, Stockman suggested that perhaps a Commission representative could work more closely with the group. Glenister, the Project GREEN Observer, will make that suggestion to the Project GREEN Steering Committee. The draft of the Commission Objectives (11-10-76) was discussed, with Stockman indicating that the Council would like the objectives to be more concrete. Regarding the first objective, Glenister suggested trying to obtain a regular spot in the Iowa City Press -Citizen for • Commission news and information. Stockman responded that it was her understanding that the Commission would have to purchase space in the paper. Hauber suggested sending material regularly to "What's Your Problem" on KXIC. Showalter indicated that the two Leisure Needs Sur- veys completed and the one to be done in the spring should help get information out to the public. Mascher will work on alternative was to get information to the public and report back at the next meeting. Regarding the second objective, Stockman stated she thought the Com- mission should broaden its contacts with civic groups and Glenister siuggested sending a letter to various groups requesting input. The proposed plan to use Happy Hollow Park as a storm water detention area was discussed with Dick Plastino, Director of Public Works, presenting a slide presentation showing results of Ralston Creek flooding in past years. Ile indicated that the City had to pass the proposed Flood Plain Ordinance by May 2, 1977, in order to be eligible for Federal flood insurance and that the project consultant, Powers -Willis, had outlined nine (9) interim projects to help wolve flooding problems along the creek. Happy Hollow Park's use as a water detention area is one of the nine projects. Ed Brinton, Powers -Willie, was present to outline what needs to be (lone to implement the Happy Hollow Park project. Re Suggest"d -dosing the gap between the embankments by the driveway, raising the entrance to the park 2-21' above the stront, and obstructing the storm sewer at the • entrance so that the opening in 21j" wide and 10" high. McLaughlin asked what effect it detention area at Happy Hollow Park would have on the Ralston Crook flooding nttuatinn further downntrnam, n rtnton responded that it would have n negligible effect, but thnt it would Minutes .Page 3 January 12, 1977 take perhaps 20 years to begin to solve the flooding problems on the creek because there are not enough potential detention areas at this time. He also reiterated that the Happy Hollow Park project was one of nine interim projects along the creek. Wayne Begley reported that a letter had been sent to HUD regarding the Environmental Review Record for the project outlining the neighborhood residents' concerns about the project and the report itself. He indi- cated that HUD would not participate directly in the resolution of the project nor withhold funds, but that it was requiring that a complete record of activities be kept regarding the project. Kelley inquired about maintenance of the park if it were to be used as a water detention area and Lee and Showalter indicated that they would be able to work with the situation. Showalter stated his feeling that such a use of the park could have an effect on the playing time on the ball diamond. Powell expressed his concern about the possibility of a situation where the drainage outlet would become plugged, causing water to stand longer than the estimated time after a storm. In response, Brinton outlined the measures that would be taken to clean the storm sewer of any debris. *McLaughlin stated his feeling that the Commission should not divorce the Happy Hollow Park project from the rest of the water storage plan and Kelley stated agreement. Boutelle then indicated his feeling that it was not the Commission's place to consider the overall project. Discussion turned to the Hayek property adjacent to Happy Hollow Park. Showalter stated that it was his understanding that allocation of H.C.D.A. funds for purchase of the property was tied to its proposed use as part of the Happy hollow Park water detention area. Mascher stated that if hat was the only way to acquire the property, she was not opposed to he park's use as a detention area and Kelley stated agreement. Fol- lowing further discussion, Powell moved and Boutelle seconded that the Parks and Recreation Commission endorse the Happy Hollow Storm Water Storage Area as a means to improve parks and recreation usage and as a possible partial solution to the City's flooding problem. Purchase of the Hayek property adjacent to Happy Hollow Park is a must for this project. Goutelle, Crum, Mascher, Powell, and Stockman voted aye with McLaughlin voting nay and Kelley abstaining. Motion carried. Marilyn Levin was prem ent to report on the acti.vlties of the Iowa City/ Johnson County Arta Council, indicating that she did not feel there was any conflict between the Commission and Department and the Arts Council, She outlined some of t.ho projects of the Arts Council and stated that the Council wax not Involved in programming but wort attempting to channel •interests in the arta within the community. There was a concensus that the Commission would 1 ike n written summary of neitivities mailed periodically which would take the place of any kind of formalized agree- ment between the Commission and the Arts CounclI. �J Minutes Page 4 January 12, 1977 0 Showalter announced that the City Council would be discussing the Parks and Recreation budget at 7:00 p.m, on Thursday, January 13. He indicated that there was a possibility that cuts would be made in what the Council had designated as "near necessities" which includes Recreation services. He then outlined changes in the Park Division and Recreation Division budgets. Showalter also announced that Project GREEN would be meeting with the Council on January 17 regarding the proposed plans for Washington Street east of Van Buren Street. Glenister indicated that they would also be discussing the proposed plans for Sturgis Ferry Park at that time. • Showalter indicated that the two appraisals for the Hayek property were done. Following further discussion, Boutelle moved and Mascher seconded that the Parks and Recreation Commission recommend that the Hayek property adjacent to Happy Hollow Park be purchased. Unanimous. Showalter and Lee reported that they had met with an Assistant Pastor of the Lutheran Church located near Mark IV Apartments regarding indoor recreation programs for children and youth living in that area. The church volunteered use of its facilities for recreation programs, but there is no gym for basketball, etc. Lee indicated that the West High • School gym was only available on Sunday afternoons. He reported that the lunch room was available after school but that activities held there could not be supervised adequately. Lee reported that there was a possibility that the department would sponsor a sanctioned Junior Open Tennis Tournament for two to three days in August . There is also a possiblity that the University would co-sponsor the tournament. He indicated that the tournament would be for youth 18 and under and would be self-financing. Lee voiced his support for the proposal and there was a con census of the Commission that such a tournament would be a good idea. Showalter announced that Mascher had referred the JayCees to him and that they were interested in financing a project at Willow Creek Park. He indicated that he had suggested a project such as raising half the money for the proposed tennis courts at the park. There being no further business, the meeting was adjourned at 11:10 p,m. Respectfully submitted, Ellen R. Flowers, Secretary E