HomeMy WebLinkAbout1977-02-01 Council MinutesMINUTES OF OFFICIAL ACTIONS OF COUNCIL
FEBRUARY 1, 1977
The cost of publishing the following pro-
ceedings & claims is $ . Cumula-
tive cost to date during this calendar year
for said publication is $
Iowa City Council, reg, session, 2/1/77,
7:30•P.M., Civic Center. Councilmembers
present: Balmer, deProsse, Foster, Neu-
hauser, Perret, Selzer, Vevera. Mayor
Neuhauser presiding.
Ralph Oxford, Yellow Checker Cab & Super
Cab, appeared re licensing of 24 taxicabs
& his cab stand on Dubuque St. Moved by
Selzer, seconded by Foster, to direct the
Legal Staff to investigate the license
appls. & procedures to be used. Notion
carried, unanimously, 7/0.
Bill Terry appeared re 700 temperature re-
quired in the min. housing code. Moved by
Selzer, seconded by Vevera, to recomm. that
citizens conserve energy by lowering ther-
. mostats to 680 during day & lower at night
if.possible, this recomm. to apply to all..
mun. Bldgs. Motion carried unanimously, 7/0.
Moved by Foster, seconded by Perret, to
rec. &'file letters of 1/26 & 2/1/77, from
Mary Howsare re constr. at 902 N. Dodge.
!Motion carried unanimously. Wayne Begley
asked several questions about the 1967 re-
zoning & procedures for citizens to object
to rezonings. Atty. Hayek explained the
procedure, & Council directed that the in-
formation presented be made available in
written form. Corrine Suter asked if the
1967 petition was a valid petition. The
staff was instructed to investigate &
publlicly announce the answer.
Moled by deProsse, seconded by Perret, that
fhe following agenda items & recomms. in
the Consent Calendar be approved and/or
adopted as amended:
Approval of off. actions, reg. Council
mtg., 1/18/77, & special Council mtg.,
1/20/77, subj. to correction, as recomm.
by City Clerk.
Minutesof Bds. & Comms.: Bd. of Adjust-
ment, 1/12/77; Riverfront Comm, 1/13/77;
Planning & Zoning Comm., 1/20/77.
Motion approving disbursements for 12/1-
31/76, in amt. of $2,637,396.04, as
recomm. by Finance Dir., subject to audit.
Corr.: Charles U. Kelly, re left -turn
arrow traffic signals, referred to Public
Works Dept. Atty. Alan R. Leff, repre-
senting Boulevard Room, Ltd., trade name
change to Turn -In Point, as required by
law. Dennis W. Chadwick, re constr. of
apt. bldgs.,referred to Legal Department.
Affirmative roll call vote unanimous, all
Councilmembers present.
Roved by deProsse, seconded by Selzer, to
set public hearing on 2/22/77 at 7:30 P.M.
to rezone Kennedy tract of land located S.
of Winebrenner-Dreusicke Ford from 111A to
C2. Motion carried, 7/0.
Mayor Neuhauser announced a vacancy on the
Airport Comm. with term expiring 3/1/83;
3 vacancies on the Comm. on Community Needs.
with terms expiring 3/1/79; and 1 vacancy
on the Human Rel. Comm. with term expiring
1/1/78. The appointments to these comms.
will be made on 3/8/77.
The City Mgr. discussed University Heights'
services contract; scheduling of, discussion
on College Block Bldg. & Dottie. Dunn Hat
Shop properties; response to IPIRG's letter
re Freeway 518; Associated Engineers' sub-
contractor, Sasaki, Assoc., for design
servs.; letter concerning attendance to Bds.
& Comms.; Old Post Off.; and scheduling of
discussion on Library site. Mayor Neuhau-
ser discussed joint session with Riverfront
Comm. concerning 100' easement on Ia. River;
Revenue Sharing & Block Grant progs.; Fire-
fighters' factfinding session; letter from
Sen. Clark re Old Post Off.; letter from
Nate Ruben (HUD); and Area Trans. Study in
relation to need of Freeway 518.
Moved by deProsse, seconded by Perret, that
the Mayor be authorized to sign the contract
for State Transit Assistance Funds in the
amount of $107,357, from the Dept, of .
Trans. Motion carried unanimously, 7/0.
Moved by deProsse, seconded by Selzer, to
investigate establishment of an Energy Comm.
as an advisory body to Council, & that the
Rules Comm. draft an appropriate document
for this & report back to the Council in
1 mo. Motion carried unanimously, 7/0.
City Atty. Hayek advised that the Campaign
Finance Ord. was awaiting his review. City
Clerk Stolfus stated 2 Persons had taken out
nomination papers for the next Council
election.
City Mgr. Neal Berlin reported that the
University will pay the sewer rate estab-
lished by the City under an interim contract
which will expire 7/1/18. Through this pe-
riod the City & the University can negotiate
specific terms for a long-term contract.
City Atty. Hayek announced that initiative
proceedings on a tenant -landlord ord. had
been filed today. Moved by Selzer, seconded
by Balmer, to so refer the ord. to the
City Atty. for review & comment. Motion
carried unanimously. Moved by Selzer,
seconded by.Balmer, to refer the ord. to
the Housing Comm. for report within 60
days. Motion carried unanimously.
Moved by Selzer, seconded by deProsse,
that ORD. AMENDING ZONING ORD. 2238 BY
CHANGING ,THE USE REGS. OF CERTAIN PROPERTY
>FROM'R1A ZONE TO R1B ZONE (Ty'n Cae) be
considered &:given second vote for passage.
Affirmative roll call vote, unanimous, all
Councilmembers present.
Moved by deProsse, seconded by Balmer, to
..,,.,adopt -RES. #77-28, as recorded in Res.
Book 38,';pp.. 48-54, AUTHORI ZING THE MAYOR
`,'':' TO'SIGN DESIGN 'AGREEMENT WITH HANSEN LIND
MEYER, INC:; FOR DESIGN OF ARCHITECTURAL
``'BARRIER' REMOVAL PROG. Affirmative roll
call vote, unanimous, all .Councilmembers
'present.::
Moved by Perret, seconded by deProsse, to
adopt RES. #77-29, as recorded in Res. Book
DOPTING THE "NEIGHBORHOOD RE-
DEVELOPMENT PLAN" DEVELOPED TO MEET RE-
QUIREMENTS OF:CHAP: 403.0E THE CODE OF IA.-
Af ymative roll call 'vote unanimous, all
i r Cound memtiers':present.
" Moved byBalmer, seconded by Selzer, to
adopt RES. f77-30, as recorded in Res. Book
r;aT'38 pp:_56=60,'AUTHORIZING"RELEASE OF EASE-
:"HELD, BY:,CITY OVER
ASE-
"HELD,BY.CITY"OVER LOTS 295 &'296 OF
K
DOS 'ADD.: PART 66. -Affirmative roll
call, vote,..unanimous, all Councilmembers
Apresent .
Moved by Balmer,'seconded by Perret, to
adjourn;mtg...Motion carried, 7/0, (9:15 PM)
For a more: detailed & complete description
„ofPuncil Activities & Disbursements, see
0 fice of City Cl erk and FyDan D�.
MARY `NEUHAUSER
AkCMAYOR
ABBIE STOL US
CITY CLERK
February 15, 1977
sP
MINUTES OF OFFICIAL ACTIONWF COUNCIL
JANUARY 18, 197
The cost of publishing the following pro-
ceedings & claims is $ . Cumula-
tive cost to date during this calendar year
for said publication is $
Iowa City City Council, reg. mtg., 1/18/77,
at 7:30 P.M., Civic Center. Councilmembers
present: Balmer, deProsse, Foster, Perret,
Selzer. Absent: Neuhauser, Vevera. Mayor
Pro Tem deProsse presiding.
Mayor Pro Tem deProsse proclaimed 1/22/77 as
Stop the B-1 Bomber Day & 1/16-22/77 as
'Jaycee Week.
R.D. Phipps appeared & questioned the action
on lawsuit against apartment bldg. at 132 N.
Dodge St. concerning handicapped accessi-
bility. After a short discussion, Mayor Pro
Tem deProsse asked that the matter not be
-'.discussed further.
Atty. Patricia Kamath, representing Happy
Hollow Assoc., conveyed their concern on 29 -
unit apartment bldg. being built at 902 N.
.bodge St. Others appearing with objections
were: Corinne Suter, Jack Young Jr., Mary
Howsare, Wayne Begley. Letters of objectors
':.were recd. from Kay Ackerson, Glen & Louise
Pauley, Charles & Anna May Miller, Coletta
Schlenk, Ellen Aycock, Kathleen Sandstrom,
Mr: and Mrs. Joe Cermak, Constance Merker,
Beth Apthorp, Lynn & Suzanne Grulke, Horace
Amidon; E. David & Jean S. Cater, Pamela &
Derek Willard, Philip & Gayl Bowser, John &
Karen Spen6e, Virginia Alexander, Harold &
Dolores. Rogers, Laurence & Mary Howsare,
Corinne Suter, Wayne Begley, Albert J. Soucek,
Luthiera A. White, Pamela & Stephen Saur,
Chris Zimmermann, & Arlene Powell. Moved by
Foster, seconded by Perret, to rec. & file
then correspondence submitted. Motion carried,
- 5/.0, Neuhauser & Vevera absent.
Moved by Balmer, seconded by Perret, that the
following agenda items & recommendations in
the Consent Calendar be approved and/or
adopted as amended:
Approval of off. actions, reg. Councilmtg.,
1/4/77, subj. to correction, as recommended
by City Clerk.
Minutes of Bd. & Comm.: Bd. of Adjustment,
11/11/76 & 11/25/76; P & Z Comm., 1/6/77;
Comm. on Commun. Needs, 1/12/77; Human
Relations Comm., 12/20/76.
Permit Res., as recorded in Res, Book 38,
as recommended by City Clerk: Res. N77-10,
p. 17, Approving Class B Beer Permit for
Bushnell's Turtle, Inc., Clinton St. Mall.
Res. N77-11, p. 18, Approving Refund of
Beer Permit to That Deli, 620 S. Dubuque.
Motion to japrove disbursements for the
period of -30/76,. in the amt. of
$869,555. , & the- Nov., 1976, Finanical
Summary, subj. to audit, as recommended
by Finance Dir.
Correspondence: Chm. of Iowa City Assn. of
Professional Fire Fighters requesting per-
mission to hold annual benefit ball & to
sell tickets, ref. to City Mgr. Mrs. David
Funk re weeds & snow removal problems,
referred to City Mgr.
Affirmative roll call vote was unanimous,
5/0, Neuhauser & Vevera absent.
Moved by Foster, seconded by Perret, to set
public hearing on 2/8/77, 7:30 P.M., on a
proposed ordinance to amend the Zoning Ord.
by revising the procedures for amending the
Zoning Ord., Sec. 8.10. Motion carried, 4/1,
Selzer voting "no," Neuhauser & Vevera absent.
Moved by Balmer, seconded by Foster, to set
public hearing on 1/25/77, 7:30 P.M., to con-
sider a neighborhood redevelopment plan to
ct
meet requirements of Chap. 403 of the Code
of Iowa as Commun. Dev. Block Grant aivi-
ties are implemented. Motion carried, 5/0,
Neuhauser & Vevera absent.
Council noted several recommendations from
P & Z Comm. & the recommendation from the
Human Relations Comm. to approve the newly _
revised Human Relations Ord., which will be
discussed by Council in February.
Mayor Pro Tem deProsse announced a vacancy on
Housing Comm. for 1 unexpired term ending
5/1/79, with appointment to be made 2/22/77.
It was decided by Council to postpone filling
the 4 vacancies on the Comm. on Commun. Needs
until all Councilmembers were present.
Councilman Perret reported that the Policy
Comm. & the Technical Comm. of Johnson Co.
Reg. Planning Comm. met & heard the consult-
ant's presentation of Area Trans. Study prel.
draft. Another mtg. is scheduled for Jan. 26.
City Mgr. Berlin asked if Council was inter-
ested in amending the ordinances concerning
use of barbed wire. There was a consensus
that the barbed wire should be removed, the
City Mgr. & City Atty. consider alternatives,
& come back with a recommendation. City Mgr.
called attention to Asst. Atty. Ryan's memo
of Jan. 18 concerning rezoning of property at
902 N. Dodge & bldg. of a 29 -unit apt. bldg.
He summarized conclusions. A remedy recom-
mended is that the City would not issue a
certificate of occupancy unless the develop-
ers comply with the LSRD & stormwater manage-
ment requirements. Atty. Patricia Kamath
appeared. There was a consensus of Council
that the City Mgr. contact the developers,
letting them know of the problem & asking
them to hold off so that theAtter can be
worked out reasonably. CounWr will meet
at 1:00 P.M.'Monday to discuss the matter.
Public hearing was held on appl. submitted
by Midwest Dev. Co. to rezone a tract of
land located W. of Taylor Dr. & S. of K -Mart
from RIA to RIB. City Mgr. pointed out that
staff recommended no action until the ques-
tion of the drainage ditch was resolved.
Mike Kammerer appeared for developer & ad-
vised that an agreement is forthcoming.
Mayor Pro Tem deProsse opened the public
hearing to review proposed Community Dev.
projects funded. with a. fed. grant to Com.
Dev. Block Grant funds. City Mgr. Berlin
explained the change in the allocations for
decreasing "Administration" by $41,806 and
increasing "Ralston Creek" by that amount.
Brad Meyers, representing P.U.S.H., appeared
concerning handicapped & elderly trans. Jeff
'. Haberer, I.P.I.R.G., presented a proposal
for a short-term demonstration recycling
proj. Jeannette Fulton, Camp Fire Girls,
,appeared concerning Hickory Hill Shelter
prof: .Mayor Pro Tem informed her that this
prof. would be funded out of last year's
HCDA money. Hayne Begley expressed approval
of; purchase of add, land for Happy Hollow
Park, but opposed using it for water deten-
tion purposes. City staff explained that
water detention was the purpose of buying
'sthe.land, & that the City needs to comply
_'":_,with the Storm Water Ord, also..
Nancy Seiberling, Proj. Green, suggested re -
,cycling leaves by means of a Mun. Composting
Prog. Ira Bolnick, Comm. on Commun. Needs,
supported energy conservation & objected to
the 5 -minute limit for presenting proposals.
- 'Andlea Hauer, Comm. on Community Needs, urged
Council to fund Mayors Youth prog. & suggest-
edithat Johnson Co. Assn. for Retarded be in-
uded in the housing rehab. prog. & request-
ed a portion of the Ralston Creek funds be
used for Old Brick & mentioned the possibili-
ty of hiring apart -time energy planner.
Public hearing was closed. Moved by Selzer,
seconded by Foster, to rec. & file the docu-
ments & statements, including letters from
Wayne Paulson & Adrian Anderson, re Old Brick,
& from the Chamber of Comm. approving the
proposed HCOA budget. Motion carried, 5/0,
Neuhauser & Vevera absent.
Public Works Dir. Plastino opened the public
hearing on proposed Muscatine Ave. Rd. Constr.
Proj. with a slide presentation. Emilie
Rubright, Pres. of Robert Lucas P.T.A., ap-
peared & spoke concerning the safety of
children & discussed the sidewalk to South -
lawn. Don Tvedte, Prin. of Lucas School,
appeared. Several Councilmembers felt it
would be rea able to provide the sidewalk
out of City 3af s. Others appearing con-
cerning the ety of children were Bob Hen-
derson, Janett Hieber, Rosemary Friedrich,
Carol Stegink, & Diane Klaus. Public hear-
ing was closed. Moved by Selzer, seconded
by Foster, to make the letter from Wayne
Whitmarsh a part of public hearing. Motion
carried, 5/0, Neuhauser & Vevera absent.
Moved by Foster, seconded by Balmer, that
ORD. ESTABLISHING THE MUN. CEMETERIES OF THE
CITY OF IOWA CITY AS NONPERPETUAL CARE CEME-
TERIES & AMENDING SEC. IV OF ORD. # 2231 be
considered & given second vote for passage.
Affirmative roll call vote was unanimous,
Neuhauser & Vevera absent.
Moved by Balmer, seconded by Foster, toadopt
RES. #77-12, as recorded in Res. Book 38, pp.
19-25, AUTHORIZING MAYOR TO EXECUTE AGREE-
MENT WITH THE IOWA DEPT. OF TRANS. FOR FED-
ERAL PARTICIP,.TION IN THE MARKET/JEFFERSON
SIG NALIZATION PROJ. Affirmative roll call
vote unanimous, Neuhauser & Vevera absent.
Moved by Selzer, seconded by Balmer, to a-
dopt RES. #77-13, as recorded in Res. Book
38, p. 26, SETTING PUBLIC HEARING ON 1/25/77, .
FOR THE PLANS, SPECIFICATIONS, FORM OF CON-
TRACT & ESTIMATED COST FOR THE FURNISHING OF
EQUIPMENT FOR THE JEFFERSON/MARKET SIGNAL-
IZATION PROJ. Affirmative roll call vote
unanimous, Neuhauser & Vevera absent. a
Moved by Balmer, seconded by Foster, to a=
dopt RES. #77-14, as recorded in Res. Book
38, p. 21, AWARDING BID FOR POLICEWOMEN'S
LOCKER ROOM FACILITIES to Burger Constr. Co.,
Inc., of Iowa City. Affirmative roll call
vote unanimous, Neuhauser & Vevera absent.
Moved by Balmer, seconded by Selzer, to ad-
journ meeting. Motion carried, 5/0, Neu-
hauser & Vevera absent. (10:30 P.M.)
For a more detailed & complete description of
Council Activities & Disbursements, see Office
of City Clerk & Finance Department.
ABBIE STOLFUS
CITY CLERK
MARY C. NEUHAUSER
MAYOR
February 1, 1977
3� MINUTES OF OFFICIAL ACTIOMPF COUNCIL
JANUARY 20, 197
The cost of publishing the following pro-
ceedings & claims is $ Cumula-
'' tive cost to date during this calendar year
:'-for-said publication is $
Iowa 'City Council, special session, 1/20/77,
4:30 P.M., at Civic Center. The mtg. was
:called for the purpose of discussing the
proposed injunction concerning building at
902 N. Dodge.
Councilmembers present were: Neuhauser, de-
Prosse; Foster, Perret. Absent: Balmer,
yevera: Selzer. Mayor Neuhauser presiding.
Ci.ty'Mgr.'Berlin reported that legal staff
' ,had written a-letter to Wayne Kempf. Atty.
Wm:'Meardon was present for the developers
and'read a-letter -they were sending to City
Mgr. ;"It outlined proposal to stop further
_constr.;on property subj.•.t0;:3'conditions.
City Atty.:Hayek pointed out that this gives
the City, an opportunity to work with devel-
<opers,to>resolve the Large Scale Residential
Dev' question.-:As-to `,legality of .the zoning,
�he'pointe-d'out that as 'this may involve liti-
gation;;staff "would :discuss the matter with
:'..Council;in":executive session. Wayne Begley,
Atty.", Patricia Kamath, & Mary Howsare were
present, for:., discussion.
,. ThesCity Mgr. explained that he had discuss-
+= ed*the-matter'with-Councilman Vevera &
w, Vevera agreed on method of dealing with LSRD.
Atty:,Kamath stated'that Atty. Meardon had
made, what he feels is for his client, a
reasonable offer, & recommended acceptance
in;the ;,spirit :.In which it is offered, and
she'would:attempt'to proceed with their
Ieg�vA: remedies, as they discussed privately.
C fincil,decided to discuss the matter in
xecutive session Friday night. City Mgr.
`'Will;,reschedule the budget agenda. Mtg. ad-
_,' Journed, 5:20 P.M.
A
more complete` description of Council ac-
tivities is on file in office of City Clerk.
F' MARY C. NEUHAUSER
MAYOR
`ABBIE STOLFUS
CLERK
February 3, 1977
•
r�
s
COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES
JANUARY 18, 1977
7;30 P,M.
Iowa City City Council, regular meeting, 1/18/77, at
7:30 P.M. Councilmembers present: Balmer, deProsse, Foster,
Ferret, Selzer. Absent: Neuhauser, Vevera. Mayor Pro Tem
deProsse presiding.
Mayor Pro Tem deProsse proclaimed January 22, 1977, as
Stop .the B-1 Bomber Day and encouraged all residents of Iowa
City to express concern over the level of military spending
to President-elect Jimmy Carter. This proclamation was re-
quested by Father Jack Smith. Councilman Balmer expressed
concern that this proclamation should have been discussed by
Council first; and furthermore, he•felt it was better to not
get implicated in national issues. The Mayor Pro Tem also
proclaimed the week of January 16 - 22, 1977, as Jaycee Week.
R. D. Phipps, 825 Normandy Drive, appeared and question-
ed the -action on the lawsuit against Dr. Hunter's apartment
building at 132 N. Dodge St. concerning handicapped accessi--
bility: City Attorney Hayek explained that Council had not
directed•him not to pursue the lawsuit. After a short dis-
cussion, Mayor Pro Tem deProsse asked that the matter not be
cYl
discussed further.
Attorney Patricia Kamath, representing the group, Happy
Hollow Associates, conveyed their concern on a 29 -unit apart-
ment building being built at 902 N. Dodge Street. City Manag-
er Berlin called attention to Assistant City Attorney Ryan's
memo, available tonight. others appearing with objections
were: Corinne Suter, 609 Brown; Jack Young, Jr., 825 N. Dodge;
Mary Howsare, 900 N. Dodge; Wayne Begley, 804 Ronalds. Letters
of objectors were received from Kay Ackerson, 617 Brown St.;
Glen & Louise Pauley, 624 N. Johnson St.; Charles & Anna May
Miller, 1333 E. Davenport St.; Coletta Schlenk, 2128 S. River-
side Dr., Lot 111; Ellen Aycock, 604 Bowery St., Apt. 4;
1 " Kathleen Sandstrom, 901 N. Dodge St.; Mr. and Mrs. Joe Cermak,
912 Brown St.; Constance Merker, 831 N. Dodge St.;Beth Apthorp,
530 Ronalds St.; Lynn & Suzanne Grulke, 1018 N. Governor St.;
Horace Amidon, 830 N. Dodge St.; E. David & Jean S. Cater,
314 Brown; Pamela & Derek Willard, 707 N. Dodge St.; Philip &
Gayl Bowser, 903 N. Dodge St.; John & Marsha Linder, 830
Ronalds St.;. John Spence and Karen Spence, 905 N. Gilbert;
Virginia Alexander, 508 Brown St.; Harold & Dolores Rogers,
717 Brown St.; Laurence & Mary Howsare, 900 N. Dodger Corinne
Suter, 609 Brown St.; Wayne Begley, 804 Ronalds St.; Albert J.
Soucek, 801 Brown, Luthiera A. White, 820 Ronalds St.; Pamela &
Stephen Saur, 619 N. Johnson; Chris Zimmermann and Arlene
Powell, no adresses given. It was moved by Foster, seconded
by Perret, to receive and file the correspondence submitted
above. Motion carried, 5/0, with Neuhauser and Vevera absent.
Page 2 Council Activities
January 18, 1977
It was moved by Balmer, seconded by Perret, that the
following agenda items & recommendations in the Consent
Calendar be approved and/or adopted as amended:
Approval of official actions of regular Council meeting
of January 4, 1977, subject to correction, as recommended
by the City Clerk.
Minutes of Boards and Commissions: Board of Adjustment -
11/11/76 & 11/23/76; Planning & Zoning Comm. - 1/6/77;
Committee on Community Needs - 1/12/77; Human Relations
Comm. - 12/20/76.
Permit Resolutions, as recorded in Resolution Book 38,
as recommended by the City Clerk: Resolution #77-10,
page 17, Approving Class B Beer Permit Application for
Bushnell's Turtle, Inc., Clinton Street Mall. Resolu-
tion #77-11, page 18, Approving Refund of Beer Permit to
That Deli, 620 S. Dubuque.
Motion to approve disbursements for the period of Septem-
ber l - 30, 1976; in the amount of $869,555.64, and the
November, 1976, Financial Summary, subject to audit, as
recommended by the Finance Director.
Correspondence: Chairperson of Iowa City Association of
Professional Fire Fighters requesting permission to hold
annual benefit ball and to sell tickets, referred to City
Manager's office for preparation of reply from Mayor.
i Mrs. David Funk regarding weeds and snow removal problems,
..referred to City Manager's office for reply.
,r
Affirmative roll call vote was unanimous, 5/0, with Neuhauser
st, and Vevera absent.
Council noted the recommendations from the Planning & Zon-
ing Commission to: (1) approve the preliminary plat of Pepper -
wood. Addition submitted by Midwest Development Company, (2)
approve the preliminary plat of Hawkeye Heights, (3) approve
the preliminary plat of Makada Subdivision, (4) not approve
the application to rezone a tract of land submitted by Hy -Vee
Food Stores, Inc., (5) adopt proposed ordinance repealing and
amending Sec. 8.10.20F, 8.10.20G, and 8. 10.32A of the Zoning
..,;, ordinance, (6) and to set a public hearing to consider adop-
tion of a neighborhood redevelopment plan.
It was moved by Foster, seconded by Perret, to set a pub-
lic hearing on February 8, 1977, 7:30 P.M., on a proposed
ordinance to amend the Zoning Ordinance by revising the pro-
cedures .for amending the Zoning Ordinance, Sec. 8.10. Motion
carried, 4/1, with Selzer voting "no" and Neuhauser and Vevera
absent.
Page 3 Council Activities
January 18, 1977
A motion was made by Balmer, seconded by Foster, to set
a public hearing on January 25, 1977, 7:30 P.M., to consider
a neighborhood redevelopment plan to meet the requirements
of Chapter 403 of the Code of Iowa as Community Development
Block Grant activities are implemented. Motion carried, 5/0,
with. Neuhauser and Vevera absent.
Council noted the recommendation from the Human Relations
Commission to approve the.newly revised Human Relations ordi-
nance to update the coverage and procedures.
Mayor Pro Tem deProsse announced there is a vacancy on
the Housing Commission for one unexpired term ending May 1,
1979. Council will make the appointment to fill the position
on February 22, 1977. It was decided by Council to postpone
filling the four vacancies on the Committee on Community Needs
until all Councilmembers were present.
' Councilman Perret reported that the Policy Committee and
the Technical. Committee of Johnson County Regional Planning
Commission met and. heard. the consultant's presentation of the
Area Transportation Study preliminary draft. Another meeting
is scheduled for January 26th. Consideration of increased
hospital traffic.was not taken up in the study, but Scott Boule-
vard was; included. The information sent by Regional Planning
D:L rector, Brandt did not answer Councilman Selzer's question
concerning the destination of traffic coming North on Highway 1.
,., City Manager Neal Berlin advised that the Human Relations
ordinance draft will be scheduled for discussion in February.
He asked if Council was interested in amending the ordinances
concerning the use of barbed wire. There was a consensus that
the barbed wire should be removed, and the City Manager and City
Attorney consider alternatives, and come back with a recommenda-
tion. The City Manager called attention to Asst. Attorney
Angela Ryan's memo of January 18th concerning rezoning of prop-
erty at 902 North Dodge and building of a 29 -unit apartment
building. He summarized the conclusions: (1) it is possible
that the Council did not have the necessary votes in 1967,
(2) it is not clear .if the rezoning was corrected by the readop-
tion of the zoning map in 1974, and (3) it is the view of the
legal staff that the parcels are contiguous under one ownership
and the large scale residential development provisions apply.
A remedy recommended is that the City would not issue a certifi-
cate
ertifi-
cato of occupancy unless the developers comply with the LSRD
and stormwater management requirements. Attorney Hayek advised
setting an informal discussion soon, but proceeding to require
the'LSRD submission. Attorney Patricia Kamath discussed the
matter and the issuance of the building permit. There was a
0
Page 4 Council Activities
January 18, 1977
consensus of the Council that the City Manager should
contact the developers, letting them know of the problem,
and asking them to hold off so that the matter can be worked
out reasonably. Council will meet at 1:00 P.M. on Monday to
discuss the matter.
Public Hearing was held on the application submitted by
Midwest Development Company to rezone a tract of land located
west of Taylor Drive and south of the K -Mart area from RIA to
RIB. The City Manager pointed out that the staff recommended
no action until the question of the drainage ditch was resolved.
Mike Kammerer appeared for the developer and advised that an
agreement is -forthcoming. The exact location of the ditch will
be shown on the preliminary plat.
Mayor Pro Tem deProsse opened the public hearing to review
the proposed Community Development projects funded with a fed-
eral grant to Community Development Block Grant funds. City
Manager Berlin explained the change in the allocations for de-
creasing "Administration" by $41,806 and increasing "Ralston
Creek" by that amount. Brad Meyers, representing P.U.S.H.,
indicated more funds would be needed for. handicapped and elder-
ly transportation. Jeff Haberer,'from I.P.I.R.G., presented a
proposal for a short-term demonstration recycling project which
would cost $25,000. Jeannette Fulton, on behalf of the Camp
Fire Girls, appeared concerning the Hickory Hill Shelter proj-
ect The Mayor Pro Tem informed her that this project would
be funded out of last year's HCDA money. Wayne Begley, 804
Ronalds, expressed his approval of the purchase of additional
land.for Happy Hollow Park, but opposed using it for water
detention purposes. City staff explained that the water de-
tention was the purpose of buying the land, and that the City
needs to comply with the Storm Water Ordinance also.
Nancy Se iberling, Project Green, suggested recycling leaves
by means of'a Municipal Composting Program. Ira Bolnick, Com-
mittee on Community Needs, supported energy conservation and
asked for an allocation of $50,000. He further expressed
opposition to the five-minute limit for citizens to speak at
the public hearing. Andrea Hauer, Committee on Community Needs,
appeared and. urged Council to fund the Mayors Youth program
again this year, and suggested that the Johnson County Associa-
tion for'Reta rded be included in the housing rehabilitation
program's funding by recycling the money. She further expressed
her desire to have a portion of the Ralston Creek funds used
for Old Brick and mentioned the possibility of hiring a part-
time energy planner. The public hearing was closed. It was
moved by Selzer, seconded by Foster, to receive and file the
documents and statements, including letters from Wayne L. Paul-
son and Adrian Anderson, regarding Old Brick, and from the
0 0
Page 5 Council Activities
January 18, 1977
Chamber of. Commerce approving the HCDA budget. Motion carried,
5/0, with Neuhauser and Vevera absent.
Public Works Director Plastino opened the public hearing
on the proposed Muscatine Avenue Road Construction Project with
a slide presentation. He noted the criteria used by the Public
Works Department to establish provisions for pedestrian safety.
Emilie Rubright, President of Robert Lucas P.T.A., appeared and
spoke concerning the safety of children and reiterated their
feelings for the necessity of caution lights, ridge reminders,
and a sidewalk to Southlawn. Don Tvedte, Principal of Lucas
School, also appeared concerning the sidewalk. Several Council-
;,::,:;., members felt it would be reasonable to provide the sidewalk out
of -City funds. Others appearing concerning the safety of child-
ren were Bob Henderson, 920 JuniperDrive; Janett Hieber, 921
Juniper Drive; Rosemary Friedrich, 2911 Eastwood Drive; Carol
Stegink, 2 Bedford Court; and Diane Klaus, 909 Maplewood Lane.
The public hearing was closed. It was moved by Selzer, seconded
by Foster, to make the letter from Wayne Whitmarsh apart of the
public:hearing.. Motion carried, 5/0, with Neuhauser and Vevera
absent.
It was moved by Foster, seconded by Balmer, that the ORDI
-
NANCE.ESTABLISHING THE MUNICIPAL CEMETERIES OF THE CITY OF IOWA
".CITY'. AS NONPERPETUAL CARE CEMETERIES AND AMENDING SECTION IV
OF 'ORDINANCE NO. 2231 be considered and given second vote for
passage. :Affirmative roll call vote was unanimous, with Neu-
hauser and Vevera absent.
It was moved by Balmer, seconded by Foster, to adopt RESO-
""' LUTION #77-12, as recorded in Resolution Book 38, pages 19-25,
AUTHORIZING;THE MAYOR TO EXECUTE AN AGREEMENT WITH THE IOWA
DEPARTMENT OF TRANSPORTATION FOR FEDERAL PARTICIPATION IN THE
MARKET/JEFFERSON SIGNALIZATION PROJECT. Affirmative roll call
vote was unanimous, Neuhauser and Vevera absent.
A motion was made by Selzer, seconded by Balmer, to adopt
RESOLUTION #77-13, as recorded in Resolution Book 38, page 26,
SETTING PUBLIC HEARING ON JANUARY 25, 1977, FOR THE PLANS,
SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATED COST FOR THE
FURNISHING OF EQUIPMENT FOR THE JEFFERSON/MARKET SIGNALIZATION
PROJECT. .Affirmative roll call vote was unanimous, Neuhauser
and Vevera absent.
Councilman Balmer moved, Councilman Foster seconded, to
adopt RESOLUTION 177-14, as recorded in Resolution Book 38,
page 27, AWARDING BID FOR POLICEWOMEN'S LOCKER ROOM FACILITIES
to Burger Construction Company, Inc., of Iowa City. Affirma-
tive roll call vote was unanimous, Neuhauser and Vevera absent.
C1
Council Activities
January 18, 1977
It was moved by Balmer, seconded by Selzer, to adjourn
the meeting. motion carried, 5/0, Neuhaus,er and Vevera ab-
sent. (10:30 P.M.)
CITY CLERK
Tape recorded on Reel #76-45
MAYOR
SPECIAL COUNCIL MEETING
JANUARY 20, 1977
4;30 P.M.
The Iowa City City Council met in special session on the
20th day of January, 1977, at 4:30 P.M. in the Conference Room
at the Civic Center. The meeting was called for the purpose of
discussing the proposed injunction concerning building at 902
North Dodge.
Councilmembers present were: Neuhauser, deProsse, Foster,
Perret. Absent: Balmer, Vevera, Selzer. Mayor Neuhauser pre-
siding.
City Manager Neal Berlin reported that, as instructed by
Council, the legal staff had written a letter to Wayne Kempf.
Attorney William Meardon was present for the developers and
read a. letter they were sending to the City Manager. It out-
lined the proposal to stop further construction on the property
subject to three conditions: (1) it is necessary to close in
the; foundations, and this will take two full working days, (2)
construction will not recommence until this matter is. resolved,
.Or 'until the City is notified it will resume, which will be three
:days prior`to the time construction will commence, and (3) the
cessation of construction on a "voluntary" basis will not be
construed as having any bearing on any subsequent claim on
damages.. The Mayor voiced Council's appreciation for this pro-
posal.
City Attorney Hayek pointed out that this gives the City
an.opportunity to work with the developers to resolve the Large
Scale Residential Development question. As to the legality of
the zoning, he pointed out that as this may involve litigation,
the staff would discuss the matter with Council in executive
session. Wayne Begley, Attorney Patricia Kamath, and Mary
Howsare were present for discussion.
It .was pointed out that the staff has said that closing
in the basement was a reasonable request. Attorney Hayek noted
that he would participate in the discussions to the extent that
the Council wishes it. He stated that he did not have a legal
conflict of interest, but felt it would be better if he did
not participate in the investigation. The City Manager explain-
ed that he had discussed the matter with Councilman Vevera and
Vevera agreed on the method of dealing with the LSRD.
Mary Howsare told of the acceleration of the work at the
construction site, and that they had bulldozed dirt over onto
her property. Another citizen explained that this matter might
determine the future of the whole north end. Begley requested
that P s Z do a full-scale review and called attention to the
23 letters presented at the regular meeting on the 18th.
Page 2 Special Council Meeting
January 20, 1977
Councilman Perret expressed concern that if the proposal
was accepted by Council under those conditions that it did not
imply that the City approved of the construction. Attorney
Hayek stated that he didn't think that it did; and Attorney
Meardon said that in his considered judgment, that it did not,
at all, and further that his clients will be bound by his state-
ment. He noted that they are the "moving" party, not the City,
by their action to stop construction, and because of this, they
do not want to be penalized later if it turns out that they
were right all.along, and the facts reveal'that they have sus-
tained damages.
Attorney Kamath stated that Attorney Meardon had made,
what he"feels is for his client, a reasonable offer, and recom-
mended acceptance in the spirit in which it is offered, and
she would attempt to proceed with their legal remedies, as they
'discussed privately.
-Council decided to discuss the matter in executive session
lk on.Friday night before the discussion on the budget. The City
Manager will'reschedule 'the budget agenda. Meeting adjourned,
5:20 P.M.
11. ,
e
MAYOR
CITY CLERK
Tape.recorded on Tape Reel #77-2
INFWlAL COUNCIL DISCUSSIQN
JANUARY 13, 1977
7:10 P.M.
INFORMAL COUNCIL DISCUSSIW: January 13, 1977, at 7:10 P.M. in the
Conference Roan at the Civic Center, Mayor Pro Ten deProsse presiding.
COUNCIL1D1BERS PRESPNr: Balmer, deProsse, Foster (7:35 P,M.),.Neuhauser
(8:15 P.M.), Perret, Selzer. ABSENT: Vevera.
STATFMEM11BFRS PRFSmr: Berlin, Miller, Kraft, Showalter, Vitosh, Morgan,
Schreiber, Brei, Keating, Jones, Eggers, Stolfus, Higdon.
City Manager Neal Berlin requested an executive session after the meeting
's
to discuss property negotiations and personnel. He also advised receipt
of a letter Fran Terry Fritz, DOT, which advises that the City's applica-
tion for transit assistance will go to their commission on the 25th. It
includes $86,627 for general operations, $20,730 for capital .items,'
for handicapped and elderly service. He was told that a request
.$60,000
for night service probably would not have been honored.
The City Manager distributed the following material: Comments from
- Councilman Vevera on the Capital Improvenents Program and budget cuts;
List of Block Grant Administration personnel for FY78; Letter from
'
Newsletter Committee of Youth Serving Agencies Information Exchange;
Letter from Sgt. Harris concerning Police Explorer Post budget; and
Revenue Sharing funded Capital Outlay. In the total for FY78, there is
$520,000 of Revenue Sharing. In the General operating Budget there is
$259,108, divided between Youth Services, $75,000; Regional Planning,
$62,000; and $122,000 to the different departments as shown on the
Handout.
The City Manager pointed out that the discussion would start with the
proposed additional service charges for the garbage pickup and landfill.
-
He suggested trying to resolve the major issues of the budget first,
then the other things will fall in place. The issues were (1) whether
or not to have the landfill and garbage charges, or to cut the budget,
(2) to resolve how revenue sharing will be allocated, and (3) the extent
of the CIP,
Councilman Selzer reiterated his opposition to the landfill charges to
individual haneownors, as it is not based on a voltue of use, and it
should be a basic service provided to citizens from property tax funds.
Councilman Balmor agreed. Councilman Perrot recalled the suggestion for
a fee based on u percentage of the water/sewer bill for each family.
Mayor Pro Tem deProsse asked for suggestions of aremul in the budget
funded by taxes where cuts could be made in lieu of the landfill charges,
($300,000), Councilman Balmer noted that he considered landfill a
higher priority than Mass Transit. Transit has a $108,000 property tax
,_
allocation,-(ccamarcd to $119,600-FY77) and he suggested putting some
Councilman Selzer also suggested looking at the areas where there is the
greatest increase in expenditures from estimated FY77 to proposed FY78,
and mentioned mass transit, planning, police and carmunity block grants,
code enforcement, library, finance, animal shelter, and recreation.
Council then discussed the allocations for mass transit; personnel
increasesdictated by union contracts; provision for handicapped and
elderly; the expanded services of FY77 (free bus for elderly, Wardway
Route, Saturday service), maintenance of headways all day. Mayor Neuhauser
arrived, 8:15 P.M., and presided over the reminder of the meeting.
Councilwoman deProsse stated that cuts of personnel and service are
Council's responsibility. Councilman Balmer carmented that he wanted
Aid to Agencies to stay the same as last year. Councilman Perret suggested
discussing the individual budgets of the departments. Councilman Foster
camiented that Council cannot do anything about the labor contracts.
Mayor Neuhauser suggested considering a landfill charge, but not a
garbage charge, noting this was her preference. If four councilmEmbers
want the fee, then cuts in the budget can be looked for. Another suggestion,
if they are in the property tax area, they can be subtracted fran the
costs for garbage fee. Councilman Foster advised that sanitation should
be self-sufficient like water and sewer,
Mayor Neuhauser asked where cuts should be made. Councilman Selzer
suggested Mass Transit, $60,000, but this might come out of State Assistance;
and Current Planning $67,000. This is Code Enforcement, 50%, and current
•
Informal Discussion
Jan. 13, 1976
Page 2
revenue sharing back into Transit, and reducing property tax. The City
Manager pointed out that if there was a consensus to put additional
revenue sharing into general operating budget to alleviate the property
tax squeeze so that the Landfill charge could be reduced to have no
charge, then Council is talking about the $260,000 balance that the
budget recamends Gro toward the CIP projects. This would further reduce
those projects. Costs for mass transit, and for not having mass transit
was discussed. Councilman Foster arrived, 7:35 P.M.
Councilman Perret called attention to the meal Option Taxation, now
before the Legislature. Councilman Selzer discussed asking the staff to
cut an average of 5% frau each budget. On the proposed $7,180,000
budget this would amount to $350,000. He said this would eliminate the
need for charging for refuse pickup, and the City Manager, Staff and
Department Heads are in a better position than Councilpersons to say
what they could get along without. The City Manager asked if Selzer
would accept priorities of the cuts made by Staff, and Selzer replied
that he would. Councilman Balmer expressed concern that the citizens
would reject any bond issues if a charge is imposed, as it would be like
raising taxes. The City Manager explained the futility of trying this
procedure as experienced by previous Councils. He noted that he did not
T
hear a majority of Council saying 'that there is a consensus that the
cuts should came out of the Near Necessities, and asked for Council
direction: Programs not identified as Near Necessities or Necessities
were mentioned as Legal, Boards and Cormiissions, Corm mity Development,
A"
Human Relations, City Clerk, City Manager, Finance and Public Works.
y
The City Manager stated that in most of these functions, to reduce the
budget would be to reduce personnel, as a higher percentage of those
budgets are in personnel than those in line departments.
Councilman Selzer also suggested looking at the areas where there is the
greatest increase in expenditures from estimated FY77 to proposed FY78,
and mentioned mass transit, planning, police and carmunity block grants,
code enforcement, library, finance, animal shelter, and recreation.
Council then discussed the allocations for mass transit; personnel
increasesdictated by union contracts; provision for handicapped and
elderly; the expanded services of FY77 (free bus for elderly, Wardway
Route, Saturday service), maintenance of headways all day. Mayor Neuhauser
arrived, 8:15 P.M., and presided over the reminder of the meeting.
Councilwoman deProsse stated that cuts of personnel and service are
Council's responsibility. Councilman Balmer carmented that he wanted
Aid to Agencies to stay the same as last year. Councilman Perret suggested
discussing the individual budgets of the departments. Councilman Foster
camiented that Council cannot do anything about the labor contracts.
Mayor Neuhauser suggested considering a landfill charge, but not a
garbage charge, noting this was her preference. If four councilmEmbers
want the fee, then cuts in the budget can be looked for. Another suggestion,
if they are in the property tax area, they can be subtracted fran the
costs for garbage fee. Councilman Foster advised that sanitation should
be self-sufficient like water and sewer,
Mayor Neuhauser asked where cuts should be made. Councilman Selzer
suggested Mass Transit, $60,000, but this might come out of State Assistance;
and Current Planning $67,000. This is Code Enforcement, 50%, and current
Parks and Recreation, West Side Swimning Pool - deleted.
Parks and Recreation, Riverfront Project - HCDA will not be allocated
for this, BOR funds being investigated. Showalter advised that out of
Iowa City's $50,000 maximum, two applications, one for shelters at
Willow Creek and Wetherby Park (will supplement HCDA funds), and one for
purchase of the Schlaegel property adjacent to Hickory Hill will use
this allocation from BCR. If urban renewal money canes back the budget
can be amended.
Airport - 10 Unit T -Hangar Project, 1979.
Library Building Project - 1979.
Public Works, Sunset Street Improvement - deleted.
• • Informal Discussion
Jan. 13, 1977
Page 3
planning, 2 3/4 people, as explained on page 48. $67,000 is allocated
to Johnson County Regional Planning Commission (not counting $27,000 I'or
a Hunan Needs Study-HCDA) in Aid to Agencies, is Revenue Sharing, which
should be allocated to other areas in the operating budget. If one
person was eliminated in the Current Planning, it would amoumt to $15,500.
The City Manager commented that Council could take $259,000 from revenue
sharing balance and put into garbage collection and reduce it accordingly.
Councilman Selzer suggested taking all the decreases in service options.
The Mayor comuented that some of the revenue sharing could be taken out
of the central equipment project. .
CAPITAL IMPROVLMENM PROJECTS
After a five minute recess, Council started the discussion of the Capital
Improvement Projects, page 145 in the Budget. The City Manager stated
that there are three alternatives for funding these: (1) Issue G.O.
Bonds, (2), Go to the Public with a referendum, or (3) use $259,000 in
Revenue Sharing..
Administration, Civic Center Air Conditioning - funded.
Parks and Recreation, Mercer Park Service Building - deleted (was #1
`
priority of the Commission).
Parks and Recreation, Willow Creek Tennis Courts - deleted.
Parks and Recreation, Continued Development of New Parks - funded, but
portion of sentence reading, "and for early development of new parks not
owned by the City at this time." deleted.
Recreation Center Addition - deleted.
+,
Parks and Recreation,. Hickory Hill Park Shelter - The City Manager
advised that there were balances in this year's HCDA funds to do this.
There was no objection by Council, if these funds are used.
a'
Parks and Recreation, Softball Complex - deleted.
Parks and Recreation, West Side Swimning Pool - deleted.
Parks and Recreation, Riverfront Project - HCDA will not be allocated
for this, BOR funds being investigated. Showalter advised that out of
Iowa City's $50,000 maximum, two applications, one for shelters at
Willow Creek and Wetherby Park (will supplement HCDA funds), and one for
purchase of the Schlaegel property adjacent to Hickory Hill will use
this allocation from BCR. If urban renewal money canes back the budget
can be amended.
Airport - 10 Unit T -Hangar Project, 1979.
Library Building Project - 1979.
Public Works, Sunset Street Improvement - deleted.
Public Works, Muscatine Avenue Improvements - Prior to FY78. Funded.
Public Works, River Corridor Trunk Sewer Improvement -(No Federal funding
for trunk sewers) The Mayor asked if there would have to be a referendum.
The City Manager will get more information.
Public Works, Pollution Control Plant Asphalt Surfacing Project -
deleted unless recycled asphalt can be used.
Public Works, Pollution Control Maintenance Shed - deleted.
Public Works, Water Main Extension Project - funded, if property annexal.
• •
Informal Discussion
Jan. 13, 1977
Page 4
Public Works, Mormon trek Blvd. Improvement - funded.
Pub] is Works, Gi llx:rt Streot Reconstruction and Intersection Inprovownt -
switched to 1979, and substituted in its place, the Keokuk Intersection
Project.
Public Works, Asphalt Resurfacing Project - Council discussed also using
any additional RUT allocations from the State. Funded.
Public Works, City Bridge Repair Project - a report from Director of
Public Works will be forthcaning. Funded. All FAUS funding is allocated
thru '1977, 1978, and 1979.
Public Works, Equipment Repair Facility - The City Manager suggested a
piecemal project, taking revenue sharing for a 3 year period, revising
the way equipment replacement is funded, taking the value of the water
z
operations building on Gilbert Street, and taking the value of the bus
garage eventually. There might also be some UMTA funding for a bus
garage. There was consensus to do the project piecemeal, so the City
Manager will cane back with procedure. He noted Council mould have to
carmit revenue sharing.
Public Works, Keokuk/Highway 6 Intersection Improvement -switched to
,
1978:'.
Public Works, Sycamore and Highway 6 Intersection Improvement - is
underway . in .FY77.
Public Works, Riverside and Benton Intersection Improvement -funded.
Public Works, East-West one Way Couplet Project #2 - FY77.
Public Works, landfill Access Road Improvement -deleted.
Public Works, Energy Conservation Study - HMA funds.
Public Works, Asphalt Street Sealing Program - funded.
Public Works, Waste Water Treatment Facilities Improvement - funded.
Public Works, Muscatine Avenue Improvements - Prior to FY78. Funded.
Public Works, River Corridor Trunk Sewer Improvement -(No Federal funding
for trunk sewers) The Mayor asked if there would have to be a referendum.
The City Manager will get more information.
Public Works, Pollution Control Plant Asphalt Surfacing Project -
deleted unless recycled asphalt can be used.
Public Works, Pollution Control Maintenance Shed - deleted.
Public Works, Water Main Extension Project - funded, if property annexal.
• Informal Discussion
Jan. 13, 1977
Page 5
Public Works, Two -Inch Water Main ReplacEment Project - funded.
Public Works, New Subdivision Oversized Water Main Installation Project -
funded,
Public Works, Water Main Loop TicLIn Project -funded.
Fire, Training Tower - 1982.
Police, Animal Shelter Replacement Project - Hold for participation with
the County.
Police, Station Remodeling - deleted if a Joint Law Llrforeanent Center.
Police, Outdoor Firing Range -should also be done in conjunction with
the County. Alternatives suggested.
Camnmity Development, Ralston Creek Flood Control Project - funded.
t
Ccmnunity Development, Old Post Office Renovation, Senior Citizens -
funded.
Cammnity Development, Happy Hollow Park Expansion - for storm water
detention. funded.
417 t
Carmunity Developnent,_'Old Brick' Rehabilitation Project -deleted.
Community Development, Urban Renewal land Acquisition - funded.
Councildecided to discuss City Manager, City Clerk, City Attorney, and
Human Relations Department budget on Monday, and to not schedule more
^,
meetings..
1
1 ✓
It was moved by Foster and seconded by deProsse to go into executive
session to discuss property acquisition and personnel. Upon roll call
Balmer, deProsse, Foster, Neuhauser, Perret and Selzer voted 'aye'.
,t
Motion carried, 6/0. Vevera absent.
The meeting adjourned at 10:00 P.M.
This meeting is recorded on Reels #76-96 and 77-1.
1NFO11MAL COUNCIL DISCUSSION
JANUARY 17, 1977
1:30 P.M.
INFORMAL COUNCIL DISCUSSION: January 17, 1977, at 1:30 P.M. in the
Conference Room at the Civic Center. Mayor Pro Tem deProsse
presiding.
_
COWCIIMEMBERS PRESPNf: deProsse, Selzer, Balmer, Poster, Perret (1:40 P.M.),
ABSENT: Neuhauser, Vevera.
STAFFMMERS PRESENT: Berlin, Stolfus, Schreiber, Vann.
ZONING APPLICATIONS
"
Senior Planner lion Schmeiser present to discuss zoning applications for
Pepperwood Addition, Makada Subdivision, Hawkeye Heights and Fly Vee.
Concerning Pepperwood Addition, the problem with the drainage ditch was
'
discussed, along with the memo from the engineer. He stated that Council
should not accept the preliminary plat until this is resolved. Schmadeke's
memo concerning the sanitary sewer was noted, and if the subdivision is
kept to under 183 lots, there will be no problem. One foot of water
depth in the streets is proposed for storm water detention. Councilman
'
Perret arrived, 1:40 P.M. The rezoning and subdivision will be considered
together.Public hearings will be set on the rezoning at tomorrow's
meeting.
Me Makada Subdivision, outside City Limits but under our territorial
'
jurisdiction, is east of Sycamore Street extended east. He suggested
requiring an assessment waiver for installation of water mains when the
final plat is submitted, as all homes have well water now, and are
outside the City Limits. There is a lagoon for sewage. The City has a
5`
street naming classification procedure to be followed in the naming of
streets, so several name changes are shown.
Regarding,Hawkeye Heights, he noted that it is north of the Mark IV
•
complex, for multi -family development. The Hy -Vee people will be caning
"
in with another location which is south of the Highway G Bypass on Sand
Road. The P f, Z abstention vote was questioned, and Mayor Pro Tem
deProsse commented that if in a person's mind there is a conflict of
interest, Council should respect that.
AGENDA
The appointments to the Committee on Conommity Needs will be deferred
until Mayor Neuhauser and Councilman Vevera are back.
City Attorney Hayek pointed out that Council could discuss the hitter
that is scheduled for executive session at open session if they desire.
'''
'Tho Attorney and contractor will be here at 4:00 P.M. to discuss it
building code violation at 132 North Dodge Street.
• • Informal. Discussion
,Jan. 1.7, 1977
Page 2
Councilwoman deProsse pointed out that she will hereafter use the word,
All Councilmembers present supported Level N1, and the Committee on
Community Needs will hold neighborhood meetings to get their reactions.
' The staff has some questions concerning plantings at the park, and this
will be worked out.
BUDGET
City Mana er
.V servations made included: (1) Family coverage for Blue Cross -
Blue Shield costs the City $806.40 a year for each family. (2) 'rho
rate for life insurance is down because of the City's good experience.
(3) In 7270, Food for Consumption, this .amount was deleted and $100
added to the same area in Council's budget. (4) In 6130, temporary
' employees, the funding is to provide replacements for vacations and
illness. (5) To decrease word processing by 10i would be to eliminate
the word processing person. Attorney Ilayek commented that this
'misdirected' instead of 'stupid'.
City Manager Neal Berlin called attention to the letter from the lows
City Fence Co. from Phil Carey, and presented pictures of the problem.
He explained the order asking for removal of the barbedwire. Carey has
asked the the ordinance be amended.
PROIHCT GREEN PROPOSAL
Nancy Seiberli.ng read their statement proposing two projects for 1977,
and presented cost estimates for: (1) the first phase of project at
southern entrance to Iowa City on Highway 218 south of the intersection,
and (2) on Washington Street from Van Buren east to Muscatine Avenue.
On Highway 218 project, Project Green would provide plant materials for
a portion of Sturgis Ferry Park and City right-of-way at the two southern
corners of the intersection of 6 and 218 and for the airport entrance.
' -
They, would be responsible
for watering for two years. This plan has the
approval of the Riverfront Commission and Parks and Recreation Commission.
For the Washington Street project Herman Thompson of Marion was selected
`
as -landscape architect. The plan has been reviewed and approved by the
Parks and Recreation Commission and the Committee on Community Needs and
"
the City Staff, and the expectation is to use HMA funds. Project Green
'
will,plant the medians and parking and will water trees on the parking
for 'tiw0 years, the City to water the medians. Project Green's costs
would be $18,000 for the design and watering. City costs would be
y s
$25;403, Level I which could be paid for from federal funds in Neighbor
hood Site Improvements in the rehab project. The City would build the
planting beds in the medians (3) and water them. Project Green would
plant and build a sitting area at the NE corner of Washington/Governor
'
intersection.
Thompson presented the preliminary site sketches. There are three
levels of construction potential. Level 2 included improvements at the
intersections and on the sidewalks, at a cost of $62,581 for the City
and'Level 3, a retaining wall at the North on College Hill Park, City
cost of $52,486.
All Councilmembers present supported Level N1, and the Committee on
Community Needs will hold neighborhood meetings to get their reactions.
' The staff has some questions concerning plantings at the park, and this
will be worked out.
BUDGET
City Mana er
.V servations made included: (1) Family coverage for Blue Cross -
Blue Shield costs the City $806.40 a year for each family. (2) 'rho
rate for life insurance is down because of the City's good experience.
(3) In 7270, Food for Consumption, this .amount was deleted and $100
added to the same area in Council's budget. (4) In 6130, temporary
' employees, the funding is to provide replacements for vacations and
illness. (5) To decrease word processing by 10i would be to eliminate
the word processing person. Attorney Ilayek commented that this
Informan Discussion
Jan. 17, 1977
Page 3
service is used also by their department. 'llic City Manager stated
that several departments use this service in order to operate more
effectively and efficiently. 7hore wns no consensus to reduce.
G To reduce 8310 travel b $1,000. It was minted out that the
staff is maintaining the same level. thru the entire budget. There
was no consensus to cut. (7) To reduce telephone bills overall.
The City Manager also thought that the phone bill was too high, and
had investigated going to private phone equipment. 1he City Manager
stated that if Council wanted to reduce travel area and telephone
area by 10%, to tell him to make changes there. Tom Eilers noted
an overall pattern of substantial increase in temporary employees.
Also differences in the increases of health insurance. Aid to
Agencies is in the Council's budget and will be discussed on Friday,
and Council's budget will be discussed then.
City Clerk
Concerning the option to decrease purchase of the file, it was
noted that it would decrease efficiency. The $25,000 is for the
primary and general Council elections. Codification is $12,000.
Publications are down with the new method of publication.
` Legal Deaartm_e�nt
ercentage of increase in salaries for permanent personnel was
questioned. Attorney Hayek cited the benefits in having experienced
assistants. ,Concerning 8160, he pointed out that the City is now
s self-insuring on major liability, and claim investigating previously
done by the insurance company is now done by his department. There
has been an increase in the time given to Boards and Commissions
for research and attendance at the meetings. Priority service has
been given to the Human Relations Commission as previously judged
` to be a priority item by Council, and one of the reasons a third
assistant was hired and he noted the need to work more in the
' Planning and Zoning area. The staff will investigate budgeting
legal assistance for HCDA projects out of HCDA funds.
lhmmn Relations
The decrease option on reduction of personnel was discussed. There
is no option in the contracts on the level of Blue Cross -Blue
Shield that is paid for employees. In 8160, other professional
services covers special training courses for City employees, such
as with Steve Rynecki. This will also cover costs of strengthening
testing programs. Morgan pointed out a shift in the focus of
Affirmative Action, and getting into an employee assistance program,
as recruitment effort is under control. In 8160, the amount shown
as cut $2,000, should have been a cut of $500, with $2,000 remaining.
Temporary employees, 6130, is for work-study person to help canpile
r= data. Funds for 8120, consultations, such as with Rynecki, have
been transferred to the Le gal Department budget.
The City Manager pointed out that plans are not far enough along to
tie-in programs to the proposed mini -computer. Data processing is
used to compute costs for personnel services. Ibtailed computerized
Information has helped in negotiations as to consequences of various
proposals. Use of temporary employees was explained.
Informal Discussion
.Ian. 17, 1977
Page 4
1;1 nance
Director Roseneiry Vitosh explained the workload in the purchasing
department which necessitates having two persons in the department.
It was suggested that the meter maids be paid out of the enterprise
funds for parking instead or the general fund. The City Manager
advised that the fines are put in the general fund, but he would
check with the City Attorney. Vitosh stated that she was looking
at a better way to reorganize the department, but had not been
there long enough to effectively assess the department. Water and
sewer are already on the computer, and computerization of traffic
tickets would be next. The $150,000 for the mini -computer would
include the computer and the programs. The planning is still in
the preliminary stages, but could extend to all departments.
Alternatives can be explored with the County and School District or
University. The kinds of responsibilities that work-study students
carry are not compatible with the needs of the Finance Department.
Termination wages of $65,000 are in year-end balances. Vitosh did
not recommend reducing the insurance reserve; some Councilmembers
did not think that $100,000 was enough. Comprehensive Liability,
8410, was increased because the police department has received
information that the National Sheriff's Association will write
Civil Rights coverage for all matters related to police protection.
All insurance is shown in the Finance budget, but the Airport in a
separate function, so its insurance is in their budget. The coverage
was discussed. In 8110, the yearly audit, costs were estimated too
A r FY78 Co cil discussed char in
low for FY7un7, so were uppe or g b
auditors and reasons for continuity with one auditor. McOladroys
did change the team leader in previous years. Postage has decreased
because of the bimonthly utility bills.
On page 36, in 8940, $4,690 needs to be added in to cover the
rentals for keypunch. In 9330 there is $10,000 for a microfilm
reader/printer and microfilming camera. The Clerk's reader/printer
can't be used for engineering plans. The proposed purchase would
be placed in the print shop and used by all departments.
Councilman Balmer asked if receipts of parking fines had been
tabulated as to the dollar parking fine figure, as he will again
propose the $1 fine,
COUNCIL TIME
Councilman Balmer asked if the staff was working with the University
concerning the false fire alarms. If the University doesn't police it,
will the City start charging them? 'Ihe City Manager will check with the
Fire Chief.
City Attorney Ilayek advised that the lawsuit could be discussed in open
session. lie noted that the problem concerns enforcement of the building
code at a 6-plex at 132 North Dodge, owner Win. R. Hunter. 'Ihe building
does not have an accessible unit. lie outlined the previous actions and
the problems. No occupancy permit has been issued. Dick Phipps, Delta
Construction, gave his version of the problem, as did John Sladek.
Mayor Pro 'rem Carol deProsse stated that the City Attorney has authority
• Informal Discussion
Jan. 17, 1977
Page 5
to go ahead unless he is instructed otherwise. Hayek noted that absent
of instruction from the Council, he would proceed.
Jim Frimnl called attention to an accident he had because water had
frozen on a street after a water -main break, and stated he would advise
his insurance company not to pay for the damages.
Ffhe meeting adjourned at 5:15 P.M. '
1
-:Ihe minutes of this meeting are recorded on Reel X377-1.
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DISBURSEME18 FOR
APPROVAL
December 1-30,
1976
la -Ill Gas & Electric
Services
1,667.77
Hartwig Motors
Vehicle Rental
835.00
Washington Park, Inc.
Bldg. Rental
1,150.00
Winebrenner-Dreusicke
Vehicle Rental
2,450.00
Kenneth Irving
Food Allowance
400.00
Robert Parrott
Food Allowance
375.00
Arthur Kloos
Food Allowance
400.00
John Suchomel
Services
150.00
Jo. Co. Council on Aging
Contribution
1,000.00
Petty Cash
Supplies
72.98
Communications Engineering
Advertising
285.00
Hospital Services
Insurance
17,726.67
Daryl Spivey
Food Allowance
14.27
Wolf Construction
Improvements
4,802.90
Metro Pavers Inc.
Improvements
9,502.13
Loews L'Enfant Plaza Hotel
Lodging-Neuhauser
97.20
S. R- Huntley
Services
140.00
Northwestern Bell
Telephone
3,957.74
Northwestern Bell
Telephone
4,870.61
Breitbach Auto & Truck
Equipment
46,754.09
River Products
Supplies
243.52
McFall Shubatt
Repairs
30.00
Oscar Powell
Repairs
8.00
Sears
Supplies
16.40
Pyramid Services
Repairs
9.68
Nagle Lumber Co..
Supplies
31.38
Frantz Construction
Improvements
8,093.17
Dept. of Public Safety
Services
100.00
Jean Spector
Travel
3.15
Highlander Inn
Interview Expense
39.07
Jane Blake
Judgment
240.65
Freese Notis Assn.
Services
175.00
Univ. of Iowa
Book
46.35
American Bar Assn.
Book
5.00
Little Wheels Ltd.
Equipment
2,388.45
Inst. of Urban Studies
Book
1.50
Animal Clinic
Services
57.00
M Hartwig Motors
Repairs
415.50
Petty Cash
Supplies
97.28
Iowa Lumber Co.
Supplies
23.15
Amacom
Book
16.96
Irene Wagaman
Meals
168.00
Hy -Vee Food Store
Animal Supplies
7.28
Mott's Drug Store
Supplies
11.25
U.S. Post Office
Postage
250.00
Iowa City Ready Mix
Supplies
3,698.84
Hupp Electric Motors
Repairs
16.39
Wade
Refund
5.25
Maid -Rite
Refund
225.00
Nate Moore Electric
Repairs
70.98
General Pest Control
Services
103.12
Budget Car Wash
Maintenance
3.00
Grounds Maintenance
Publiation
18.20
Hawkeye Awning
Repairs
32.00
Crescent Electric
Supplies
546.75
Banker's Advertising
Services
389.12
Osco Drug
Services
3.78
Graybar Electric Co.
Supplies
60.48
University Camera
Supplies
172.65
Robo Car Wash
Maintenance
2.25
20Y
Advance Process Su pploo.
Repairs
142.0
Elbert & Assoc.
Data Processing
1,041.00
Erb's Office Services
Equipment
119.20
Kirkwood Kwik Kleen
Services
80.58
Gordon Russell; Inc.
Services
206.25
Commissioner of Motor Veh.
Services
1.75
Iowa Chapter Int'l. Conf.
Membership
7.00
H. B. Allen Inc.
Repairs
122.10
Petty Cash
Supplies
38.46
Int'l. City Management Assn.
Books
20.00
Zoning Bulletin
Publication
25.00
Nat'l Tech. Inform. Serv.
Book
7.75
U. S. Conf. of Mayors
Membership
750.00
Lind Art Supply
Supplies
11.47
Johnson's Machine Shop
Repairs
1,033.48
Barron Motor
Supplies
15.39
City Electric
Supplies
223.36
Interstate Shopper
Publication
52.99
Econogas Services Inc.
Equipment
744.72
Ia-Ill Gas & Electric
Services
13,076.19
Ziebart Rustproofing
Services
210.00
Lenoch & Cilek
Supplies
61.63
Capitol Implement
Repairs
93.36
Town & Campus Motel
Lodging -Burke,
Calef,Barnes
37.00
Am. Assoc. of State Hwy. Off.
Book
13.75
Lee Weldon
Judgment
80.00
Contractors Tabulating Serv.
Services
25.00
Commerce Clearing House
Subscription
430.00
.AAA World Travel
Travel-Neuhauser,
Perret
312.00
Rozella Sorrenson
Supplies
15.00
Maher Bros.
Freight
12.35
T.T. Bozek, M.D.
Services
37.00
U.S. Govt. Printing
Book
2.15
Ardick Equipment Co.
Equipment
12,964.00
J.A. Handy Crafts
Supplies
19.95
Tillman Weaver
Judgment
125.13
Int'l Assoc. of Plumbing
Books
323.00
Hilltop DX
Maintenance
58.00
Callaghan & Co.
Books
25.00
C. Urban Kelly Trust
Refund
50.00
Central Vendors
Refund
50.00
Decorating & Craft Ideas
Subscription
8.00
Zip Penn Inc.
Supplies
207.29
Stevens Sand & Gravel
Supplies
37.83
Breese's
Repairs
148.55
Ill -la Claim Service
Judgment
379.08
Mueller
Judgment
15.88
Barker's Inc.
Services
48,819.74
Cahill, Johnson, Poula
Services
12.50
Ed McGinness
Travel
77.85
Abel
Interview Exp.
150.00
Soil Testing Serv. of Iowa
Services
46.50
Power Concentrate Corp.
Supplies
150.00
Pitney Bowes
Maintenance
121.00
Johnson Co. Recorder
Services
8.50
Frank J. Gordon
Judgment
20.97
Univ. of Wisc. Ext.
Registration-
255.00
Arthur Kloos
Food Allowance
400.00
Noel's Saw Shop
Repairs
19.55
The Asphalt Inst.
Book
20.00
Inst. of Transp. Engi•rs
Membership
37.0
West Publishing Co.
Bpoks
98.50
Clerk of Court
Services
46.32
Sheriff of Johnson Co.
Services
19.50
Lausen
Judgment
593.60
Inst. of Transportation
Membership
25.75
Motor Vehicle Dept.
Publication
8.00
Iowa City Laboratory
Services
66.00
General Indicator Corp.
Supplies
30.86
USTA Starter Tennis
Supplies
2.00
Hayek, Hayek & Hayek
Services
2,080.50
Dan R. Fesler
Supplies
1,840.40
Krall Oil Co.
Fuel
552.77
Rehab Consultants
Services
1,456.87
Henry Louis Inc.
Supplies
3.10
AMACOM
Publications
7.99
Lenoch & Cilek
Supplies
9.70
Brodart
Supplies
735.00
Univ. of Wisconsin
Book
3.00
Univ. of Iowa
Records
72.50
Univ. of Iowa Press
Books
12.85
Publishing Center
Books
5.00
Popular Science Book Club
Publication
8.64
Play Girl Products
Book
2.75
McGuire
Refund
3.61
Mott's Drug Store
Book
4.00
Iowa Geological Survey
Book
5.00
Friends of IPBM
Publications
10.00
Iowa Book & Supply
Books
13.50
Commerce Clearing House
Books
27.73
The Foundation Center
Books
6.00
Emery -Pratt Co.
Books
59.38
Ebsco Subscription Serv.
Publications
24.00
Edison Record Clearance
Records
17.94
East Dennis Pub. Co.
Book
6.23
Des Moines Register
Book
3.95
Doubleday & Co.
Book
24.96
Continental Assn.
Book
1.25
Conversa-Phone Inst.
Record
4.00
Town Copier
Services
546.33
College Entrance Exam Bd.
Book
5.50
C. W. Assoc.
Publications
10.00
Eastman Kodak Co.
Supplies
154.20
Bound to Stay Bound
Books
480.40
John Botsford Book
Books
29.99
Bettendorf Public Library
Books
5.00
Baker & Taylor
Publications
154.86
Baker & Taylor
Publications
203.75
Bacon Pamphlet
Books
8.18
AMA Nat'1 Red Cross
Books
1.20
Agudas Achim Sisterhood
Books
5.00
Iowa Parcel Service
Freight
14.00
General Pest Control
Maintenance
16.00
D & J Industrial Laundry
Service
13.90
Hach Bros. Co.
Supplies
44.80
Churchill Chemical
Supplies
29.16
Demco Educ. Corp.
Supplies
11.01
Clerk of Court
Services
39.90
Coralville Animal Clinic
Services
17.25
Hach Bros,
Supplies
630.80
Ahern Publishing Co.
Office Equip.
2,283.99
•
Answer Iowa Inc.
Services
40.80
Firestone Stores
Repairs
374.38
Homewood Electric
Services
766.54
American Art Clay Co.
Supplies
456.60
James Field
Supplies
6.00
Clerk of Supreme Court
Services
25.00
Ia Traffic Control & Safety
Membership
5.00
Federal Express
Freight
50.00
Jay's Sales Co.
Supplies
17.05
Dept. of Hwy. Safety
Services
3.50
S. R. Huntley
Services
140.00
Carpenter Paper Co.
Supplies
38.91
Credit Bureau of Iowa City
Services
5.30
AAA World Travel
Travel -Neu hauser
72.00
Clerk of Court
Services
20.00
Juanita Deaton
Mileage
2.40
A.E.C.T.
Book
3.95
R. M. Boggs
Miantenance
42.00
Dale Helling
Food Allowance
22.70
Michael Goldberry
Food Allowance
19.33
Ctr. for Prod. Public Mgt.
Subscription
10.00
Craig Lihs
Food Allowance
27.87
Hawkeye Safety Equip.
Supplies
40.29
Hawkeye Medical Supply
Supplies
4.43
The Home Place
Uniforms
124.23
M. Feder & Sons
Supplies
57.60
Eldridge Publishing Co.
Supplies
40.96
Commercial Lighting Products
Supplies
409.13
Game Time
Supplies
43.04
Breese Plumbing & Htg.
Repairs
16.35
Wee Wash It
Services
39.16
Dwayne's
Repairs
312.09
Hamer Alignment
Repairs
19.29
Nasco Handicrafts
Supplies
63.93
PPG Industries
Supplies
195.89
Ottumwa Transit Lines
Bus Rental
7,000.00
L. Robert Kimball
Services
'500.00
Iowa City Flying Serv.
Services
120.00
Ia-111 Gas & Electric
Charges
226.70
Northwestern Bell
Charges
7.20
Gringer Feed & Grain
Services
842.76
Doane Agricultural Serv.
Services
36.00
Iowa City Flying Serv.
Publication
140.00
Voss Petroleum
Fuel
441.38
Nat'l Tech. Inform. Serv.
Book
45.00
William Peterson
Refund
5.00
American La France
Supplies
25.19
Sirchie Labs.
Supplies
19.90
Univ. of Iowa
Work Study Wages
2.60
Quality Engraved Signs
Services
16.00
Barb Russo
Refund
13.50
U. S. Post Office
Postage
880.00
Kenneth R. Irving
Food Allowance
400.00
Robert L. Parrott
Food Allowance
375.00
Shank Office Furniture
Equipment
15.26
Mid-State Distributing
Supplies
61.20
R. L, Polk & Co.
Books
460.00
Saylor Loeksmithing
Supplies
253.95
Overton Chemical Supply
Supplies
180.75
Shenandoah Nurseries
Improvements
109.46
Royal Marker Co.
Supplies
225.90
Red Carpet Travel
Travel-Vitosh
106.00
0 0
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�c_ict.,. •liQ
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}�c:5 �cr'i ilei
_er'i7Ces
,5J
?ap96s 'eprod�ttixs
,__,lies
>g,5
ConsLmers Coop. Society
:Lei
;,- :5
Bill Sharer Kieen Kine Sales
;epc rs
69.06
Contractors Tool S Sapoiy
Sup -lies
1 ' Si
Daily io,.sn
Publications
67.46
Cos:xlnicatiors Engineering
Re:zirs
8i, is
Dictaphone
Regain
51.90
Goodfeilox Co.
Services
I3C
Elbert & Assoc.
Services
2,729. SS
Derlein Scale Services
Paintenance
152.00
Univ, of Iowa
p'mL Study
248.63
U.S. Post Office
Postage
1,040.00
Petty Cash
Supplies
71.13
Discount Records
Book
7.10
Zip Code Directory
Book
4.95
Frohwein Supply
Supplies
54.98
Tax Information Center
Book
10,00
Univ. of Iowa Press
Supplies
7.20
Tartan Book Sales
Books
27.65
Stryker -Post Publications
Publications
12.00
Simon 8 Schuster, Inc.
Publications
8.22
ISR Publishing Codes
Books
16.25
R. L. Polk b Co.
Book
46.00
R 8 D Services
Book
3.95
Quad City Times
Subscription
39.00
Purnell Educational
Books
146.50
The Publishing Center
Book
5.00
Publishers Central Bureau
Books
15.37
Prebound Periodicals
Publications
203.00
Popular Science Book Clou
Books
10.64
Osco Drug
Supplies
16.47
Northwestern Bell
Services
172.66
North Iowa Library Ext.
Books
1,534.74
National Municipal League
Books
4.00
Nat'l. Geographic Soc.
Publications
17.20
Nat'l. Directory Serv.
Publications
26.52
Mott's Drug Store
Books
2.25
Midwest Library Serv.
Books
15.60
Mary Ellen Books
Books
36.00
McQuire
Refund
15.40
K -Mart
Supplies
17.47
Iowa City Woman's Press
Books
5.50
Emery -Pratt Co.
Subscription
15.45
Eastin-Phelan Dist. Corp,
Films
131.34
Microcard Editions
Publications
90.00
Iowa City Typewriter Co.
Supplies
41.5t1
K -Mart
Supplies
I . R 5
Union Bus Depot
Travel -Collins
65.00
III -Iowa Claim Service
Judgment
66.96
The Daily Iowan
Subscription
9.00
Frohwein Supply Co.
Supplies
36.71
Fin & Feather
Supplies
37.96
Hobby Corner
Supplies
12.00
Honohan, Epley & LYon
Services
376.15
Holmes Repair Serv.
Repairs
17.70
Hobbs Texaco
Repairs
14.10
Iowa Book & Supply
Equipment
132.66
Ia. Dept. of Agriculture
Repairs
50.00
Freeman Locksmith
Supplies
148.00
Ia. Chap. Int'l. Conf. of
Bldg. Officials
Registration
35.00
Erb's Office Services
Maintenance
30.05
Economy Advertisiing
Services
277.47
Hawkeye Glove Mfg. Co.
Supplies
555.06
Int'l. Soc. of Arboriculture
Membership
35.00
Kustom Signals
Repairs
28.38
Johnson Controls
Repairs
535.34
General Pest Control
Maintenance
114.00
Int'l. Conf. of Bldg. Offic.
Books
452.00
Miracle Recreation Equip.
Equipment
343.68
Clerk of Court
Court Costs
92.50
New Pioneer Food Co-op.
Supplies
4.37
Nat'l. Business Furniture
Equipment
53.95
Pitney Bowes
Suppl i es
17.56
Streeter-Amet
Supplies
9.60
J. C. Penney
Equipment
263.35
S & S Arts & Crafts
Supplies
16.75
Traffic Data Systems
Supplies
20.95
L. L. Pelling
Improvements
2,117.31
Dyer
Refund
9.53
Cosmopolitan Magazine
Publication
1.25
Commerce Clearing House
Books
1.23
Bookman Inc.
Books
147.72
Baker & Taylor
Publications
137.69
Baker & Taylor
Publications
137.96
Arco Publishing Co.
Books
67.35
Am. Radio Relay League
Publications
3.00
Am. Library Assoc.
Publications
8.10
Amacom
Publ ications
40.75
Quill Corp.
Printing
186.97
U. S. Leasing
Rentals
30.06
3-M Company BPSI
Repairs
30.00
Midland Bindery
Repairs
52.90
Kirby Center
Repairs
8.15
Johnson Control
Maintenance
265.52
Ia-Ill Gas & Electric
Charges
785.30
Int'1 Business Machine Corp.
Maintenance
9.72
D & J Industrial Laundry
Services
8.34
Chenoweth -Kern Elevator
Maintenance
30.00
Sitlers Electric
Supplies
97.60
Shank Office Supply
Supplies
5.40
Plumbers Supply
Supplies
6.63
Nagle Lumber
Supplies
50.06
Linds Art Supply
Supplies
5.67
Iowa City Jaycees
Supplies
5.00
Highsmith
Supplies
10.95
Aero Rental
Rentals
10.00
Hawkeye Lumber
Suppi les
10.80
Hach Bros.
Supplies
26.25
Overhead Door Co. • Repairs
Mercy Hospital Services
Clerk of Jo. Co. Dist. Ct. Services
DEBT SERVICE
la Des Moines Nat'l Bank
Coupons & Int
First National Bank
Interest
Iowa State Bank & Trust
Interest
First National Bank
Interest
Iowa State Bank & Trust Co.
Interest
Iowa State Bank & Trust Co.
Interest
First National Bank
Interest
Ia Des Moines Nat'l. Bank
Interest
First National Bank
Interest
First National Bank
Interest
Security National Bank
Interest
First National Bank
Interest
CAPITOL PROJECTS
O'Brien Electrical Contractor Improvements
Assoc. Constructors
Improvements
Nate Moore Electrical
Repairs
Powers Willis & Assoc.
Services
Urban Renewal
Land Acq.
Griffin Products
Supplies
Powers -Willis
Services
Jim Schroeder Const. Co.
Improveemnts
Ia=I11 Gas & Electric
Improvements
Fox Construction Co.
Improvements
L. L. Pelling
Improvements
ENTERPRISE
la -Ill Gas & Electric
Services
Lion Industrial Chemical
Chemicals
Hospital Service
Insurance
Northwestern Bell
Telephone
Northwestern Bell
Telephone
Breitbach Auto & Turck
Equipment
River Products
Supplies
A. Y. McDonald Mfg. Co.
Supplies
Pyramid Service Inc.
Repairs
Nagle Lumber
Supplies
Hartwig Motors
Repairs
Petty Cash
Supplies
Iowa City Ready Mix
Supplies
Kelly Heating
Supplies
Hupp Electric Motors
Repairs
Warren Rental
Rentals
Crescent Electric
Repairs
Robo Car Wash
Maintenance
Ia Dept. of Env. Quality
Certification
Capitol Propnae Gas
Supplies
John Nash Grocery
Supplies
la Dept. of Env. Quality
Certification
U. S. Atomic Energy Comm.
License Applic
Johnson's Machine Shop
Repairs
Val -Tech Mfg. Co.
Improvements
City Electric
Supplies
240
23.00
1 140.50
252,981.89.
26,091.70
3,575.00
4,250.50
1,720.80
85.00
466.69
425.00
170.00
1,244.95
366.65
708.30
200.00
T3-9,304. 59
28,896.93
24,798.60
173.71
4,444.00
800,000.00
14,481.72
1,787.00
26, 672.40
7,965.00
10,046.72
14,987.66
93 , 253.74
Fees
Fees
1,093.44
131.67
2,219.70
494.50
511.80
8,521.37
15.01
329.04
8.48
17.34
14.21
4.79
156.61
2.00
138.16
15.75
4.03
2.25
s 8.00
5.34
7.00
8.00
40.00
53.52
1 , 554.00
106.63
•
Barron Motor
Supplies
409
Lenoch & Cilek
Supplies
1.78
Hilltop DX
Maintenance
3.25
Breese's
Repairs
36.41
Lambert
Refund
6.60
Johnson
Refund
14.06
Bailey
Refund
11.27
amm
Refund
19.77
Wise
Refund
11.38
Town & Campus Apts.
Refund
19.93
Robert Anderson
Refund
29.65
Hayek, Hayek & Hayek
Services
122.50
Water Poll Control Fed.
Membership
50.00
Dougherty
Refund
10.00
Schweitzer
Refund
14.02
Nic Peet
Refund
6.22
Krall Oil Co.
Fuel
486.84
Answer Iowa Inc.
Services
31.70
Firestone Stores
Repairs
93.59
I.K.G. Industries
Supplies
292.32
Clow Corp.
Repairs
459.84
Aero Rental
Rental
4.00
Iowa State Bank
Services
1,100.00
John N euzil
Supplies
15.00
Voss Petroleum
Fuel
cr 6.00
John Nash Grocer
Supplies
34.20
Hawkeye Safety Equip.
Equipment
426.35
Paul Williams
Refund
6.92
Alter & Sons
Supplies
129.08
Bearing Service Co.
Supplies
98.22
DRIIndustriesRepairs
28.25
Treasurer State of Iowa
Sales Tax
3,432.11
Sewer Bond & Int. Sinking
Transfer
48,611.25
Hach Chemical Co.
Repairs
62.03
Utility Equipment Co.
Supplies
8.21
Bankers Advertising
Service
125.00
Supt. of Documents
Subscription
38.50
Means Service
Services
8.33
Consumers Cooperative
Fuel
914.50
Contractors Toole& Supply
Supplies
265.42
Communications Engineering
Repairs
49.25
Magni
Refund
48.74
Frantz Const.
Refund
6.52
Streb Const.
Refund
10.19
Kathy Conway
Refund
1.36
Weybrauch
Refund
1.87
Rowe
Refund
3.14
Arnold
Refund
2.55
Benner Tea Co.
Refund
84.11
Urban
Refund
43.61
Gay
Refund
4.15
Ostland
Refund
3.99
Hodgson
Refund
2.55
Hayek, Hayek & Hayek
Services
52.50
City of Coralville
Services
36.76
Iowa Bearing Co.
Supplies
318.08
Sun oil Co. of Penn.
Supplies
55.48
Erb's Office Services
Office Equipment
143.20
Hawkeye Glove Mfg. Co.
supplies
177.61
U. S. Pipe & Foundry
Repairs
171.66
U -Smash Em -I Fix Em
Repairs
60.00
Klaus Radio •
TRUST & AGENCY
Seiberling
Petty Cash
ABC Office Coffee Serv.
University Computer Center
Herman Thompson. Assoc.
Pleasant Valley Orchard
Hawkeye Wholesale Grocery
Mrs. A. R. Boynton
Petty Cash
Frohwein Supply
Iowa Lumber Co.
Gretchen Harshbarger
Goodfellow
Ruth Isacson
INTRAGOVERNMENTAL SERVICE
Hawkeye State Bank
Ia-Ill Gas & Electric
Hospital Services
Project Temporary Loan
Northwestern Bell
Dean Oakes
Northwestern Bell
Holiday on Ice
Breitbach Auto & Truck
Sears
Quill Corp.
Pyramid Service
Joan Van Steenhuyse
Crandic Motor Express
Hartwig Motors
Cline Truck
Univ. of Iowa
Petty Cash
Budget Car Wash
Warren Rental
Novotny's Cycle Center
Crescent Electric
Hartwig Motors
Breitbach Auto & Truck
Petty Cash
Lind Art Supply
Johnson's Machine Shop
Barron Motor
Ziebart Rustproofing
la -Ill Gas & Electric
ITASCA Equipment Co.
Koch Bros_
Capitol Implement Co.
Long
Ockenfels
Wolfe
Kelly
Sieg Co.
Stenby
Paper Calmenson & Co.
Repairs 1241
73,8 6,05
Postage
94.55
Supplies
106.90
Supplies
176.39
Services
35.82
Services
529.89
Improvements
62.40
Supplies
127.14
Supplies
52.17
Postage
13.00
Supplies
42.61
Supplies
3.09
Charges
17.09
Printing
283.00
Supplies
94.11
1,638.16
Payroll Trans
Services
Insurance
Loan to UR
Services
Refund
Services
Ticket
Equipment
Supplies
Supplies
Repairs
Travel
Freight
Repairs
Repairs
Work Study
Supplies
Maintenance
Rentals
Supplies
Repairs
Equipment
Repairs
Supplies
Supplies
Repairs
Repairs
Services
Services
Repairs
Supplies
Repairs
Refund
Refund
Refund
Refund
Repairs
Refund
Repairs
Wage
152,653.37
499.66
1,966.10
800,000.00
248.19
5,052.18
543.29
209.00
16,746.78
23.75
71.55
2.38
23.55
9.80
121.76
379.97
Wages
70.68
9.60
1.00
16.20
49.50
4.16
4,962.55
8.45
10.25
1.70
151.43
337.13
420.00
11,502.84
510.50
207.70
7.94
10.00
10.00
10.00
10.00
5,859.00
13.00
3,382.57
0
Breese's
Neuzil
Ge P-1 Binding
Dan R. Fesler
Northwestern Bell
Faith Rassette
Langdon
Long '
Krall Oil Co'.
Xerox Corp.
Polytech Corp.
Commerce Clearing House
Hawkeye State Bank
Rosemary Vitosh
Hawkeye State Bank
Int'l. Assoc. of Police
Firestone Stores
Southern Police Inst.
Chiefs
Victor A. Clime
James F. Linn
McCabe Equipment
Martin Brothers
Saylor Locksmithing
Union Bus Depot
Commercial Decorators of I
Northwestern Bell
Hawkeye State Bank
Business Essentials
Univ. of Iowa
C. J. Duffey
Energy Mfg, Co.
William A. Cook
Xerox Corp.
Southgate Dev. & D.C. Cons
IBM Corp.
Kirkwood Community College
Means Service
Consumers Cooperative
Contractors Tool & Supply
Communications Engineering
Dictaphone
Xerox Corp.
GMC Truck & Coach
E.G. Jensen
Kar Products
Johnson Co. Treasurer
Kent Moore Tool Div.
Butler Paper Co.
Frohwein Supply
Iowa Book & Supply
Erb's Office Services
Hawkeye Glove Mfg. Co.
Hayek, Hayek & Hayek
Iowa Bearing Co.
Economy Advertising Co.
C.
t.
LEASED HOUSING - SECTION 23
Repairs
Refund
Equipment
Equipment
Service
Refund
Refund
Refund
Fuel
Rental
Rental
Refund
Payroll Trans.
Travel
Payroll Trans.
Registration
Repairs
Registration -
Clime, Linn
Travel Expense
Travel Expense
Equipment
Supplies
Supplies
Services
Maintenance
Services
Payroll Trans
Supplies
Work Study Wa
Supplies
Supplies
Travel
Supplies
Refund
Rental
Registration
Services
Fuel
Supplies
Repairs
Supplies
Equipment Ren
Repairs
Supplies
Supplies
Taxes
Supplies
Supplies
Supplies
Book
Services
Supplies
Services
Repairs
Maintenance
9
991.68
5.25
1,107.30
165.00
22.17
6.25
5.25
10.00
4,884.40
449.28
20.00
1.50
28,256.11
50.00
154,624.96
275.00
93.59
600.00
372.50
372.50
27.05
518.64
2.60
1,344.92
144.00
1,265.52
32,491.94
55. 52
Wag 30.50
483.56
737.50
500.00
1,699.25
26,490.00
30.00
40.00
25.07
721.60
145.90
56.60
27.12
Rent 481.47
2,397.42
201.60
976.91
24,554.78
66.33
187.80
46.82
8.53
17.30
319.53
322.50
6.60
32.35
TT -,2 9 ,887.50
Various Landlords December Rent 14,037.00
Gilbert Kundert Refund 50.00
r
URBAN RENEWAL
Western Union Telegraph
Johnson County Recorder
Ipsen
Gordon Russell Inc.
David Poula & Jerry Lovelace
Ia Appraisal & Research Corp.
Services
7.20
Services
Patricia Butler
Refund
25.00
Patricia Hunt
Refund
45.00
Maher Bros. Transfer
Storage
17.51
Lea Coffland
Refund
30.00
David Stanley
Refund
50.00
Leora Nelson
Refund
50.00
Norma Murphy
Refund
50.00
14,354.51
LEASED HOUSING - SEC. 8
Various Landlords
December Rent
11,768.00
Robert Fox
Rent
48.20
Mayflower Apts.
Rent
57.50
Robert Wolf
Rent
158.00
Pauline Moore
Damages
49.00
2,080.70
URBAN RENEWAL
Western Union Telegraph
Johnson County Recorder
Ipsen
Gordon Russell Inc.
David Poula & Jerry Lovelace
Ia Appraisal & Research Corp.
Services
7.20
Services
64.50
Relocation All.
707.20
Services
1,700.00
Leasehold Condem.
6,000.00
Services
5,600.00
,078.90
GRAND TOTAL $2,637,396.04
The preceding disbursements allocated by fund in the
total amount of $2,637,396.04 represent an accurate
accounting of obligations of the City of Iowa City.
-s- Rosemary Vitosh
Director of Finance
toncle<llu '
vae DEPARTMENT OF TRANSPORTATION
• R6L�•�"SStQth•�4F}�t/ S�F ACTION ;� �, p,p,ti
Dlvlslou/FLhiSaVO[."�X Public Transit Item/Order No.
.r
Submittedby T. I,.. Fritz Phone No. 251-4279hieeting Date _--
TITLE: Contract for State Transit Assistance Funds - Iowa City
DISCUSSION/BACKGROUND:
RECIPIENT: City of Iowa City
COMMISSION APPROVAL: January 25, 1977
1 ,
:,-OPERATING•-ASSISTANCE --?,CAPITAL- ASSISTANCE
Amount. of Funds: .$86,627 $20,730
Time Period: 7-1-76 thru 6-30-77 Upon Invoice
CONTRACT.. IS ATTACHED
PROPOSAL/ACTION RECOMMENDATION:
Recommend approval to sign contract.
COMMISSION ACTION /STAFF ACTION:
Moved by Seconded by
r
Vote
Aye Nay Pass
Dunn
Gardner _
Carst _
McGrath _
Rlgler
crman
Thorns�o
Thorns _.-_
IOWA DEPARTMENT OF TRANSPORTATION
PUBLIC TRANSIT DIVISION
JOINT PARTICIPATION AGREEMENT
THIS AGREEMENT, made and entered into this 25th day of
January , 19 77, by and between the IOWA DEPARTMENT OF TRANSPORTA-
TION, an agency of the State of Iowa, hereinafter*called the "DEPARTMENT",
and City of Inwa City
located at Civic Center, 410 East Washington Street, Iowa City, Iowa 52240
hereinafter called the "PUBLIC AGENCY"
WITNESSETH:
WHEREAS, the PUBLIC AGENCY has the authority to enter into said
AGREEMENT and to undertake the PROJECT hereinafter described, and has been
granted the authority to function adequately in all areas of appropriate
jurisdiction; and
WHEREAS, the Legislature of the State of Iowa authorized in Senate
File 1332, Section 1, funds to be used to implement.a State Transit Assistance
Program, and
WHEREAS, the DEPARTMENT is designated by the Legislature of the
State of Iowa to administer and expend those funds, and
WHEREAS, the PUBLIC AGENCY desires funds to implement a transit
improvement program,
i
NOW, THEREFORE, in consideration of the mutual covenants, promises
and representations herein, the parties agree as follows:
1.00 PURPOSE OF AGREEMENT
The purpose of this agreement is to provide for
mnnthly reimhureement hasis fol• nerind July 1. :
Transit System which Provides public transit service to Iowa City
in the State of Iowa and hereinafter called the PROJECT, to provide financial
reimbursement to the PUBLT C AGENCY and state the terms and conditions upon
which such reimbursement will be provided, and to state the understandings
as to the manner in which the PROJECT will be undertaken and completed.
2.00 ACCOMPLISHMENT OF THE PROJECT
(a) General Requirements: The PUBLIC AGENCY shall commence, carry
on, and complete the PROJECT in a sound, economical, efficient manner in
accordance with the provisions hereof and all applicable laws.
(b) Pursuant to Federal, State and Local Law: In the event that
any election, referendum, approval, permit, notice or other proceeding or
authorization is requisite under applicable law to enable the PUBLIC AGENCY
to enter into this AGREEMENT, or to undertake the PROJECT hereunder, or
to observe, assume, or carry out any of the provisions of the AGREEMENT, the
PUBLIC AGENCY will initiate and consummate, as provided by law, all actions
necessary with respect to any such matters so requisite.
(c) Submission of Proceedings, Contracts and Other Documents:
The PUBLIC AGENCY shall submit to the DEPARTMENT such data, reports, records,
contracts and other documents relating to the PROJECT as the DEPARTMENT may
require. Furthermore, the PUBLIC AGENCY shall maintain such ,records as the
DEPARTMENT shall deem,necessary for the proper execution of the PROJECT.
(d) Operations: As generally dasrrihed in the grant Va ca-
_inp.withnut reduction in the level of service or fares
(e) Reporting Requirements: The PUBLIC AGENCY agrees to supply
a monthly financial report and a quarterly narrative progress report utilizing
the report forms supplied by the DEPARTMENT.
3.00 PROJECT COST
The estimated total cost of the PROJECT IS $ 854.885
The DEPARTMENT agrees to participate in the PROJECT in the amount
of $as.-appropriated,and authorized by :Senate File
1332, Section 1•, as enacted by'the'66th General Assemply; 2nd Session, and
shall be provided from , ,hely 1. 1976 to
June 30 1977 1/
The PUBLIC AGENCY agrees -to bear all expenses in excess of the
t
amount, of •the DEPARTMENT's participation.
4.00 PROJECT BUDGET AND DISBURSEMENT SCILEDULE
(a) The PROJECT Budget:, The PUBLIC. AGENCY shall carry out the .
PROJECT and shall -incur -obligations against* and make•disb'ursements-of PROJECT,
funds only in conformity with the budget incorporated herein. The budget
may be revised periodically, but no budget or revision thereof shall be
effective unless and until the DEPARTMENT shall have approved the same prior
to the change, such request for revision and approval thereof to be documented
in writing.
-2-
Line Item
B66GA2.01
B66GA2.02
B66GA2.03
B66GA2.04
B66GA2.05
0
PROJECT BUDGET
Description
Operations Supervision Salaries 6 'Kages
Transportation Supervisory Wages
Drivers' Wages
Service F, Cleaning Wages
Marketing
Total
Amount
$10,480
$ 230
$66,210
$ 7,000
$ 2,707
$86,627
Project Budget funds will be dispersed in accordance with the above stated
Line Item Amounts in the manner of monthly reinbursement of actual expenses
according to the established State Funding Monthly Budget (refer to 4.00 (b).
-3-
(b) Schedule of Budget Costs: The PUBLIC AGENCY shall provide
the DEPARTMENT with a monthly schedule of costs to be incurred during the
course of the PROJECT. This schedule shall show estimated costs for the
entire term of the PROJECT by quarter of fiscal year and approved by the
DEPARTMENT. This schedule shall be updated each quarter based on a July
through June fiscal year and forwarded to the DEPARTTENT so as to be received
by the first' day of the quarter. Changes to the Budget Line Items involving
five percent (5%) or more of the PROJECT costs shall be immediately reported
by submission of a supplemental schedule.
(c) Security and Inspection- The DEPARTMENT shall, as security
for the funding, hold a security interest in the title and the PUBLIC AGENCY
shall- grant same on all vehicles and equipment purchased for this PROJECT
with State participation. The security interest shall be a percentage of
the market value equal to the percentage of the purchase price that the state
funds represent. The PUBLIC AGENCY shall permit the DEPARTMENT to inspect
all vehicles and equipment purchased on behalf of the PUBLIC AGENCY, all
transportation services rendered by using such vehicles and equipment, and
all data and records pertaining to the same.
5.00 ACCOUNTING REQUIREMENTS
(a) Charging of costs: No cost incurred prior to the execution
df this agreement will be charged against the PROJECT budget without prior
authorization from the DEPARTMENT with written documentation of such authori-
zation.
(b) Establishment and Maintenance of 'Accounting Records: The
PUBLIC AGENCY shall establish for the PROJECT, in conformity with requirements
established by the DEPARTMENT to facilitate the administration of the funding
program, separate accounts•:to be 'maintained within its existing accounting
system:or..set -up independently Such. accounts are referred .to "herein collectively
and will 'be made 'available upon request by'the•DEPARTMENT any time during the
period of the AGREEMENT and. for three years after final payment is made.
i
(c). Costs .Incurred for the PROJECT: .' The.PUBLIC AGENCY shall
charge .all. eligible costs :to the_.PROJECT, ; Costs in excess-. of the latest -
approved budget or attributebld'.:to actions=which have. not.recei.ved..the
required prior written approval of the- BE PARTMENT' shall not be 'considered
eligible costs.'
(d)'-' Documentation'.. of" PROJECT costs:— All 'costs charged to the.
PROJECT shall be supported by -properly. -'executed -payrolls., time records,
invoices, vouchers and contracts evidencing only those costs specifically
incurred. All documentation of PROJECT costs shall be clearly identified
and readily accessible.
(e) General: Accounting procedures shall be in nccordance with
generally accepted accounting principles and will include but not be limited
to•the following:
(1) A designated ledger control account will be established by
the PUBLIC AGENCY within its ^
present accounting •y•
transactions relative to the PROJECT will be rerincted within
this account.
-4—
0 0
(2) Invoices sent to the DEPARTMENT will include as attachments
the invoices and statements submitted by subcontracting agencies
that are a part of the PROJECT.
(3) Any costs in excess of the reimbursement limit set by the
AGREEKENT will not be reimbursed. Budget revisions approved by
the DEPARTMENT, as provided for in the AGREEMENT, should eliminate
budget line item variances as compared to actual line item costs.
6.00 INVOICES AND PAYMENTS
(a) Method of Payment: Payments will be monthly on a reimbursement
basis as stipulated in the PROJECT budget.
(b) Preliminary Action by the PUBLIC AGENCY: In order to obtain
any DEPARTMENT Participation funds, the PUBLIC AGENCY shall file with the
DEPARTMENT its invoice or request for Tayment and such other data pertaining
to the PROJECT as the DEPARTMENT may require to justify and support said
payment(s). At the DEPARTMENT's discretion, five percent (5%) or more of
the total final amount claimed by the PUBLIC AGENCY for the PROJECT may be
withheld from payment pending the results of a final audit of the PUBLIC
AGENCY and its subcontractors at the conclusion 'of the PROJECT.
(c). The DEPARTMENT's Obligations: Subject to other provisions
hereof, the DEPARTMENT will honor such invoices or requests for payment in
amounts and at time deemed by the DEPARTMENT to be proper to insure the
carrying out of the PROJECT and payment of the eligible costs thereof in
.accordance herewith. However, notwithstanding any other provision of this
AGREEMENT, the DEPARTMENT may elect by notice in writing not to make a payment
on account of the PROJECT if:
(1) Pfisrepresentation. The PUBLIC AGENCY shall have made misrepre-
sentation of a material nature in its Application, or any supplement
thereto or amendment thereof, or in or with respect to any document
or data furnished therewith or pursuant hereto. ,
(2) Litigation. There is then pending litigation with respect
to the performance by the PUBLIC AGENCY of any of its duties -or
obligations which may jeopardize or adversely affect the PROJECT,
the AGREEMENT, or payments to the PROJECT.
(3) Concurrence by DEPARTTIENT. The PUBLIC AGENCY shall have taken
an action pertaining to the PROJECT which under the established
procedures requires the prior approval of the DEPARTMENT or shall
have proceeded to make related expenditures or incur related
obligations without having been advised by the DEPARTMENT that the
same are satisfactory.
(4) Conflicts of Interests. There has been any violation_of the
conflict of interest provisions contained herein.
(5) Default. The PUBLIC AGENCY shall be in default under any of
the provisions of the AGREEMENT.
-5-
7.00 TERMINATION OR SUSPENSION OF PROJECT
(a) Termination or Suspension Generally: If the PUBLIC AGENCY'
abandons or before completion, finally discontinues the PROJECT: or if, by
reason of any of the events or conditions set forth in paragraphs (1) to (5)
inclusive, of Section 6.00(c) hereof, or for any other reason, the commencement,
prosecution, or timely completion, of the PROJECT by the PUBLIC AGENCY is
rendered improbable, infeasible, impossible, or illegal, the DEPARTMENT may,
by written notice to the PUBLIC AGENCY, suspend any or all of its obligations
under this AGREEMENT until such time as'the event- or condition resulting in
such suspension has ceased or been corrected, or the DEPARTMENT may terminate
any or all of its obligations under this AGREEMENT until such time as the
event or condition resulting in such suspension has ceased or been corredted,
or the DEPARTMENT may terminate any or all of its obligations under this'
AGREEIENT.
(b) Action Subsequent to Notice of Termination or Suspension:
Upon receipt of any final termination or suspension notice under this Section,
the PUBLIC AGENCY shall proceed promptly to carry out the actions required
which may include any or all of.the following: (1) necessary action to
terminate or suspend, as the case may be, PROJECT activities and contracts
and such other action as may be basis of which the financing is to be computed;
(2) furnish a statement of the status of the PROJECT activities as well as
.a proposed schedule, plan, and budget for'.terminating or suspending and
closing out PROJECT activities and other undertakings the cost of -which are
otherwise includable as PROJECT costs. The closing out shall be carried out
in conformity with the latest schedule, plan and budget as approved by the
DEPARTMENT upon the failure of the PUBLIC AGENCY to*furnish the schedule,
plan and budget within a reasonable time.
8.00 AUDIT AND INSPECTION
(a).:.The'-PUBLIC:AGENCY;..,its:contractors and subcontractors shall
maintain all books, documents, papers and accounting records supporting
incurred -costs �and.'will.keep such materialsavailable at.thei--r. respective
off ices••at. ail- •reasonable times=during•the;period••of.this AGREEMENT and for-
a period.of -three •(3) years.�from the.date.•of final payment for the Rurpose
of.audit by''any.:authorized•representative .of'the'DEPARTMENT"or of -the State
Of Iowa.-. The '•PUBLIC.•AGENCYiiil-17promptly-;-upon •writtan request,,reimburse
thd'DEPARTMENTIin the'amount of any.'jus'tifiable'exceptions taken by said
audit which may exceed any amount withheld.
.(b)='The':PUB1IC'AGENCY'Bhnll-permit •and 'sholi'f'equird4ts contractors -
to permit'the DEPARTMEWs.'authorized representatives to inspect -all work •
and materials during the course of the PROJECT.
9.00 CONTRACTS OF THE PUBLIC AGENCY
(a) Third -Party Agreements: Except as otherwise authorized in
writing by the DEPARTMENT, the PUBLIC AGENCY shall not execute any contract
or oblignte itself in any manner which requires the.. disbursement of DEPARTMENT
Participation funds to any third person with respect to the PROJECT without
the prior written concurrence of the DEPARTMENT. flee. DEPARTMENT specifically
reserves unto itself the right to review and to approve or disapprove all
such agreements,
-6-
(b) Compliance with the DEPARTP:ENT's Competitive Negotiation
Procedures: It is understood and agreed by the parties hereto that partici-
pation by the DEPARTMENT in this PROJECT requires compliance with the rules
as defined under Chapter 2 - Negotiated Contractor Selection by the PUBLIC
AGENCY and its subcontractors. These rules became effective July 16, 1975,
as provided under the Administrative Procedure Act, Chapter 17A of the Code
of Iowa, 1975, which are herein incorporated by reference and made part of
this AGREEMENT -
10.00 RESTRICTS, PROHIBITIONS, CONTROLS AND LABOR PROVISIONS
(a) The PUBLIC AGENCY or contractor respectively, for itself,
its assignees and successors in interest hereinafter referred to as the
"PUBLIC AGENCY" agrees to comply with the following provisions relative to
non-discrimination:
(1) Non-discrimination: The PUBLIC AGENCY with regard to work
performed by it during the contract, shall not discriminate on
the grounds of race, color, sex, national origin, age, or religion
in the selection and retention of subcontractors or employees,
including procurements of materials and leases of equipment. The
PUBLIC AGENCY shall not participate either directly or indirectly
in prohibited discrimination.
(2) Solicitations for Subcontracts, Including Procurements of
Materials and Equipment: In all solicitations either by competitive
bidding or negotiation made by the PUBLIC AGENCY for work to be
performed under a subcontract, including procurement ofmaterials
or leases of equipment, each potential subcontractor or supplier
shall be notified by the PUBLIC AGENCY of the PUBLIC AGENCY's
obligations under this contract relative to non-discrimination on
the grounds of race, color, sex, national origin, age or religion_
(3) Information and Reports: The PUBLIC AGENCY shall provide all
information and reports required by the DEPARTMENT and shall permit
access to its books, records, accounts, other sources of information,
and its facilities as may be determined by the DEPARTMENT to be
pertinent to ascertain compliance. Where any information required
of the PUBLIC AGENCY is in•the exclusive possession of another
who fails or refuses 'to furnish this information, the PUBLIC AGENCY
shall so certify to the DEPARTMENT and shall set forth what efforts
it has made to obtain the information. .
(k) Sanctions for Non-compliance: In the event of the PUBLIC
AGENCY's non-compliance with the non-discrimination provisions of
this contract, the DEPARTMENT shall impose such contract sanctions
as it may determine to be appropriate, including, but not limited to:
(a) withholding of payments to the PUBLIC AGENCY under the
contract until the PUBLIC AGENCY complies, and/or
(b) cancellation, termination or suspension of the
contract, in whole or in part.
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(5) Incorporation of Provisions: The PUBLIC AGENCY shall include
the provisions of paragraphs (1) through (5) in every subcontract,
including procurements of materials and leases of equipment, unless
exempt by the DEPARTMENT. 'The PUBLIC AGENCY shall take such action
with respect to any subcontract or procurement as the DEPARTttENT
may direct as a means of enforcing such provisions including
sanctions for non-compliance: Provided, however, that in the event
the PUBLIC AGENCY becomes involved in or is threatened with litigation
with a subcontractor or supplier as a result of such direction, the
PUBLIC AGENCY may request the DEPARTINENT to enter into such litigation
to protect the interests of the State.
(b) ,Title VI - Civil Rights Act of 1964: The PUBLIC AGENCY will
comply with all the requirements imposed by Title VI of the Civil Rights
Act of 1964 (78 Statute 252).
(c) Prohibited Interests: Neither the PUBLIC AGENCY nor any of
its contractors or their subcontractors shall enter into any contract, sub-
contract, or arrangement in connection with the PROJECT or any property
included or planned to be included in the PROJECT, in which any member, officer,
or employee of the PUBLIC AGENCY or the locality during his tenure or for
one year thereafter has any interest, direct or indirect. If any such present
or former member, *officer,- or employee involuntarily acquires or had acquired
prior to the•beginning of his tenure any such interest, and if such interest
is immediately disclosed to the PUBLIC AGENCY, the PUBLIC AGENCY, with the
.prior approval of the DEPARTMENT, may waive the prohibition contained in this
subsection: .Provided, that any such present membei,.officer or employee
.shall not participate -in any action by the PUBLIC AGENCY or the locality
relating to such contract, subcontract or arrangement.
The .PUBLIC AGENCY shall insert -in all contracts entered into in
connection-•?ith_the._PROJECT'•br any property.. included or planned to be'indluded
in -any PROJECT; -and shall 'require its contractors to insert in each of their
subcontracts, the following provision:
i
"No member; officer; 'or •employee of the'PUBLIC AGENCY or of the
loeality.:during his :tenure -or for-.one%year thereafter. shall have .
any. �interest.;adirect_or-*indirecG;•tin thin -.contractncor:ethe.procee.ds-._.
thereof." .
i The provision -of this. subsection shall not be applicable to any
agreement between.,the+PUBLIC,:AGENCY•and-its fiscal-depositories,;:or to.any
agreement -for -utility -services '•the'rates for -which are --fixed or -controlled
by a Governmental agency.
(d) Interest of Members of, or Delegates to, Iowa State Legislature:
No member or delegate to the Iowa State Legislature shall be admitted to any
share or part of the AGREEMENT or any benefit arising therefrom.
11.00 MISCELLANEOUS PROVISIONS
(a) Envirow ental Pollution: All Proposals, Plans and Specifications
for the acquision, construction, reconstruction, imprnveme_nt of facilities or
ma
0 0
equipment, shall be presented to the DEPARTMENT for approval. In rendering
such approval, the DEPARTMENT shall take into consideration whether such
facilities or equipment is designed and equipped to prevent and control
environmental polution.
(b) DEPARTMENT Not Obligated to Third Parties: The DEPARTMENT
shall not be obligated or liable hereunder to any party other than the
PUBLIC AGENCY.
(c) When Rights and Remedies Not Waived: In no event shall the
making by the DEPARTMENT of any payment to the PUBLIC AGENCY constitute or
be construed as a waiver by the DEPARTMENT of any breach of covenant or any
default which may then exist, on the part of the PUBLIC AGENCY, and the making
of any such payment by the DEPARTMENT while any such breach or default shall
exist shall in no way impair or prejudice any right or remedy available to
the DEPARTMENT in respect of such breach or default.
(d) How Contract Affected by Provisions Being held Invalid: If
any provision of this AGREEMENT is held invalid, the remainder of this
AGREEMENT shall not be affected thereby if such remainder would then continue
to conform to the terms and requirements of applicable law.
(e) Bonus or Commission: By execution of the AGREEMENT, the
PUBLIC AGENCY. represents that it has not paid and, also, agrees not to pay,
any bonus or commission for the purpose of obtaining an approval of its
.application for financing hereunder.
(f) State or Territorial Law: Nothing in the AGREEMENT shall
require the PUBLIC AGENCY to observe or enforce compliance with any provision
thereof, perform any other act or do any other thing in contravention of any
applicable State law; provided, that if any of the provisions of the AGREEMENT
violate. any applicable State law, 'the PUBLIC AGENCY will at once notify -the
DEPARTMENT:in' writing- -in:order that app-ropriate changes ana modifications
may be made by the DEPAATMENT and the PUBLIC AGENCY to the end Shat the
PUBLIC -AGENCY may proceed as soon as possible with the PROJECT.i
22.00'01UTSTANDING'RIGHTS
If-at'any -time iC is determined by the DEPARTMENT that there is .
any outstanding right or claim of right in or to the PROJECT property, the
existence of which creates an undue risk of interference with the operation
of the PROJECT.or the• performance of th a covenants of the PUBLIC AGENCY.
herein contained, the PUBLIC AGENCY will dcquire, extinguish or modigy said
right or claim in a manner acceptable to the DEPARTMENT.
13.00 EXECUTION OF AGREEMENT
This contract may be simultaneously executed in several counterparts
(in which case there shall be no less than three (3), each of which so
executed shall be deemed to be an original, and such counterparts together
shall constitute one and the same instrument.
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C�
14..60 AGP.E='M;T FOR1.1AT
t .
All words used herein in the singular form shall extend to and
in Glue the plural. All words used in the plural form shall extend to and
include the singular_ All words used in any gender shall extend to and
include all genders.
15 -DO REPORTING ADDRESS
All reports and submissions from the PUBLIC AGENCY concerning the
PROJECT shall be sent to the Public Transit Divison, Iowa Department of
Transportation, Municipal Airport Office, Des Moines , Iowa 50321.
16.00 DEPART24ENT CREDIT PLAQUES
At the DEPARTMENT's discretion, specifically designed plaques
indIeating the DEPARTMENT's participation in the PROJECT will be installed
on each major item of equipment and facility purchased under DEPARTMENT
financing. The PUBLIC AGENCY will obtain the plaques from the DEPARTMENT
and coordinate with the DEPARTMENT on the installation of the credit plaques.
17.00 PROJECT UNDERTAKINGS
The PUBLIC AGENCY shall commence, carry on, and complete the PROJECT
in a manner as generally described in its application, with specific attention
devoted to the *items described as PROJECT REQUIREMENTS and incorporated
herein: • The -PUBLIC AGENCY agrees to secure written approval of -any changes
prior to initiating or undertaking any such changes.
(a) Project Requirements
Line Item--
• Description
R66GA2.01 To continue present level of service and fares (as a minimum)
in affect' as of January 25, 1977.
R66GA2.02 To produce a loo reduction of monetary accident claims for
Fiscal Year 1976-77 versus Fiscal Year 1975-76.
R66GA2.03 To place 3 new city transit buses into service within 30 days
of receipt of buses by Iowa City Transit System.-
_10-
Line Item Description
(This page intentionally left•blank.)
The PROJECT REQUIREMENTS may be revised periodically, but no
revision thereof shall be effective unless and until the DEPARTMENT shall
have approved the same.
—11—
IN WITNESS WHEREOF, each of the parties hereto has executed this
AGREEMIT as of the date shown opposite signature below.
PUBLIC AGENCY:
Name Mary C. Neuhauser
By y �P I1 1.1 L( A Date January 25, 1977
Title DJa or, City of Iowa City
IOWA DEPARTMENT OF TRANSPORTATION:
}
By Date January 25, 1977
Terrence L. Fritz, Directo , Public Transit Division
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. . .0 0 -410
P:MIWAI. COUNCIL DISCUSSION
JAWARY 31, 1977
1:30 P.M.
INFOflNAL ODINCIL DISCUSSION: January 31, 1977, at 1:30 P.M. in the
Conference Roan at the Civic Center.
C WCIL%O8ERS PRESE-N-f: Neuhauser, deProsse, Balmer, Vevera, Foster
(1:40 P.M.), Perret (1:45 P.M.
STAFFb1EHBERS PRESM: Berlin, Stolfus, Bowlin, Schreiber.
Mayor Neuhauser advised that her signature was needed this afternoon on
the ID3T Grant for operating assistance. Assistant Attorney Bowlin
explained the City's obligations. 'Ibis contract is in effect from July
1, 1976 thru June 30, 1977. $86,000 can be used for operating expenses
and $20,000 Por purchase of the buses. The Council cannot reduce services
or reduce fares. There were no objections to the Mayor signing the
grant.
ZONIIj APPLICATIONS
Senior Planner Don Scbmeiser was present for discussion.
Kennedy Tract - Planning and Zoning Commission has instigated a rezoning
of this 25 acres from 111A to C2. Kennedy approves, and has advised
he will be phasing out the salvage yard in three years.
Howard Johnson -This LSINRD is not ready for Council action.
Village Green - Will be on the agenda next week. The Homeowners Associa-
tion will own the private open space and maintain it. The require-
ment for six off-street parking spaces was discussed.
AGENDA
Iten*4b.(2) Resolution. Council decided to review Phase II of the Iowa
River Corridor Study with the Riverfmnt Commission. It was suggested
that the study be received and filed, and the item added to the pending
list.
Councilman Balmer advised he would be absent from the February 7th and
8th meotings. Several disbursements wore questioned. The City litlnager
advised he would check into them. An article on Zoro-Based Budgeting In
the "Government Executive" magazine was pointed out.
City tlanagser Neal Berlin explained why thy+ City w.0 contracting with
AssocintPd Engineers instead of the Halprin firm regarding, design for
public improvements in the urban ronavnl project. Authority of the
Design Review Committee was also dim;cunn d. no City Manager had advined
SInformal Discussion
Jan. 31, 1977
Page 2
the Chairman to crxiv to the Cnunai I with a prosonin(Jon ati W Lhe kinds
of things that they wort: inLorrsLod In doing aid downsLr:ating Lhe
problems so there ivws sxrx: founduLion of understanding, and then Lhorc
could be some discussion with Council as to what We alternatives are.
The previous mean from the legal department was pointed out. The City
Manager called attention to his memo, and requested that before he
authorizes any expenditure for the contract with Associated Engineers,
any problems should be resolved. The next Council decision point on
urban renewal will be toward the end of February.
Councilman Balmer called attention to definition (a) in the Inman Relations
proposed Ordinance regarding 'affectional preference', and stated that
he would be completely opposed to the ordinance if this remains in the
Ordinance. Councilmen Vevera and Selzer agreed. Neuhauser pointed out
that it doesn't even say "adult" persons. It was also questioned if the
time limit (120 days) in 10.2.10 was in the line with State law. The
City Manager pointed out two changes: (1) appointment by the Commission
of legal counsel, and (2) selection of personnel. 10.2.11 and 10.2.19
were discussed.
Councilman Selzer reported that he had received information from Regional
Planning Director Emil Brandt, from the 1964 Origin Destination Survey,
concerning destination of vehicles arcing into Iowa City from the South.
He stated that after 12 years, destinations have changed. The Iowa
Department of Transportation will provide other information in three
weeks. Mayor Neuhauser asked that Dick Plastino's comments on Draft
Report #3 of the Area Transportation Plan be distributed. Councilman
Perret outlined procedure steps for the ATS. The Mayor eclnented that
she Could like to hear the University make the statement that they agree
with the West Campus Bypass. She added that the City would have to
decide if the easterly -southerly part would be something the City is
going to want to do.
BUDGET (Kraft, Jones, Vann, and Vitosh present for discussion)
Finance Director Rosemary Vitosh explained the questions raised about
Conmmity Development on Thursday about the revenues and personnel. She
distributed corrected information regarding pages 165 and 167 in Proposed
budget. It was explained why salaries for two housing inspectors have
to stay in the General funds. In tine proposed budget, planning means
current planning. Comprehensive aures under Community Block Grant;
Housing and Code Enforcanent is under Community Block Grant and General
Funds; Urban Renewal is under RCDA and U.R. Grant; Rehab is Carmun.ity
Block Grant; and Leased Housing is under HCDA, Section 8, Section 23 and
Mid -States contract. Engineering is in Public Works.
Currently there is one person in current planning wad there nre two
vacancies. It wa; suggested that another name bo found for 'current'
planting, and that ±anx) things could have been muiu cleiwer for Council
to understand. Stan ;.greed, and requested suL;grstiWIs for the process.
8160 is for data prnrrw9ing,
• • Informal Discussion
Jan. 31, 1977
Page 3
CITY COUNCIL
It 5wuv suW4vs xI that I.hr Counal I r(jold rvdua- Lhrir salarlos. Tho Cll.y
Manager advised that he had no tilN <:inl plans as yol. for the funding for
expansion of the i.ndwsLHal base. Dues nud mainbimships included NaLiunal
League of Cities, $850: U.S. Ccmference of Mayors, $750: and Iowa League
of Municipalities, $2,700. It was Suggested that travel be cut. Tl>ere
was no consensus to reduce salaries, dues or travel.
PARKING REV24LW
The City Manager pointed out that to reduce the fine from $2 to $1 would
reduce receipts by $70,000. The problem is caused by employees of
downtown businesses feeding the meters throughout the day. Don Akin,
Parking Supervisor, and Nancy Heaton, Treasurer, were present for discussion
of alternatives and problens encountered. The Mayor suggested checking
shopping figures, to see if people are shopping downtown. People are
feeding the meters, and parking lots are having better percentage of
use. It was also suggested that each individual business downtown be
sent a letter asking that employees not park where spaces have been
planned. for individual shoppers. An observation was made that any
change in parking might affect building of the parking ramp. One alternative
would be to reduce the fine to $1, but if a car is chalked after two
hours, the fine could be more. The staff asked for more time to look at
this.
AIRPORT - It is self-supporting.
REFUSE FEE
An information sheet was distributed. The landfill fee would be 780 for
two months and would be billed thru the water/sewer bill. Ibis includes
land acquisition. For private haulers the fee would be $4.62 per ton,
as the access road was deleted. Although there are 11,000 residences,
the figures were based on 10,000 residences, allowing for some exemption
for low income elderly. The Mayor noted need for consideration of
alternatives for accamodating refuse, possibly thru the East. Central
Iowa Regional Planning Commission.
It was the consensus of Council to fund refuse from revenue sharing.
This is with the understanding that there is going to be $100,000 In
revenue sharing in transit switched with $100,000 of property tax, and
the $100,000 of property tax put in the refuse collection. 'There will
be a charge of 390 for landfill and the property tax lid will remain at
7%. The private hauler will pay $4.62 a ton. This will do away with
most of the inequity between the conrnrcial and residential prrsons.
It wa.4 suggested that the Councilmrmbers meet again with the Lr.I;islators.
For Fiscal Year 79 a 50 lid In hoing propnsrd, hased on ns^cc cri valcultion
of agricultural land and residential land. Ibis does not apply to most
apartments, which would create problems for Iowa City.
• • Informal Discussion
Jan. 31, 1977
Page 4
It was moved by deProsse and soconded by Vevera to adjourn to executive
session to discuss litigation concerning the rezoning of property at 902
North Dodge. Upon roll call Balmer, deProsse, Foster, Neuhauser, Perret,
Selzer and Vevera voted 'aye'. Motion carried, 7/0. The meeting adjourned
at 4:50 P.M.
The minutes of this meting are on heel #77-4.