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HomeMy WebLinkAbout1977-02-08 Council MinutesMINUTES OF OFFICIAL ACTIONS OF COUNCIL FEBRUARY 8, 1977 The cost of publishing the following pro- •ceedings & claims is $ Cumula- tive cost to date during this calendar year for said publication is $ -� Iowa City Council, reg. session, 2/8/77, at 7.3 P.M., Civic ivic Center. Councilmembers • 0 present: deProsse, Foster, Neuhauser, Perret, Selzer, Vevera. Absent: Balmer. Mayor Neuhauser presiding. Mrs. Howard Shapcott presented a petition which requested re-routing of the Washington =: St. bus. Moved by Foster, seconded by Sel- zer, to rec. & file petition. Motion car- ried unanimously, 6/0, with Balmer absent. < .The City Mgr. will check on request. Moved by Selzer, seconded by deProsse, that ...-,the following agenda items & recomms. in the Consent Calendar be approved and/or adopted as amended: Approval of off. actions, reg. Council mtg., 1/25/77, subj. to correction, as recomm.'by City Clerk. !,Min. of Bds. & Comms.: Comm. on Community Needs,- 2/1/77; Airport Comm. - 1/26/77; } "Comp.' Plan Coordinating Comm.:- 1/21/77; P,lanning,& Zoning Comm. - 1/17/77. Permit Res., as recorded in Res. Book 38, as recomm. by, City Clerk: Res. #77-31, p. 61, approving Class C Beer Permit appl. for Silver Ball, Ltd., 529 S. Gilbert. Res. #77-32, p. 62, approving Class C Beer Permit appl. for Seaton's Cash & Carry Market, 1331 Muscatine Ave. Res. #77-33, _ p. 63, approving Cigarette Permit. Re#'.`#77-34, as recorded in Res. Book 38, p, 64, setting public hearing on budget ,ffor FY 7/1/77-6/30/78 on 3/1/77 at 7:30 PM. Corr.: John Wilson, re appreciation for add. parking on College St. Bridge. John- son Co. Citizens Comm. for the Handicapped re architectural barrier removal prog., referred to Urban Redevelopment Division. Sheila Maybanks, re opposition to Library budget cut, and Robt. Libby, re support for refuse collection fee in lieu of cut- ting Library servs., both referred to City Manager. -t; Affirmative roll call vote was unanimous, with Councilman Balmer absent. "! Councilman Vevera moved that, as he was on .. the prevailing side of the previous vote, the City Mgr. and Public Works Dir. be di- rected to send a letter to the Missouri Petroleum Products Co., stating the City would remit all but 5% or 10% of the total contract price for the Slurry Seal Proj. City Mgr. Berlin explained the contractor had received 909 of the contract price prior to approval of Council as per City policy. Mov- ed by Selzer, seconded by Perret, to recon- sider the Res. Accepting Work on the FY77 Slurry Seal. Roll call: Ayes: deProsse, Foster, Neuhauser, Perret, Selzer. Nays: Vevera. Absent: Balmer. Motion carried, 5/1. Moved by Foster, seconded by Perret, to adopt RES..#77-35, as recorded in Res. Book 38, pp. 65-66, ACCEPTING WORK ON THE FY77 SLURRY SEAL. Roll call: Ayes: deProsse, Foster, Neuhauser, Perret. Nays: Selzer, Vevera. Res. adopted, 4/2, Balmer absent. It was pointed out that one of the occupants of the Clinton St. Mall, Nemos, was utiliz- ing their unit as a storage room rather than a place of business. City Mgr. Berlin stated he would pursue the legal ramifications con- cerning this matter. Moved by Selzer, seconded by Foster, to ac- cept Sewer System Infiltration/Inflow Study as prepared by Veenstra & Kimm. Motion car- ried unanimously., 6/0, Balmer absent. Moved by deProsse, seconded by Vevera, that Council support the concept of public col- lective bargaining in open, & take appro- priate measures to relate this intent to the State Legislators. Motion carried, unani- mously, Balmer absent. The public hearing on the proposed Ord. to Amend the Zoning Ord. by Revising the Pro- cedures for Amending the Zoning Ord. in Secs: 8.10.20.F, 8.10.20.G, & 8.10.32.A was held concerning increasing the'maximum time with- in which the Planning & Zoning Comm. must act on applications from 45 to 60 days. Wayne Begley appeared. It.was the consensus of the Council that proposed ords. should be available at the public hearings- Moved by Foster, seconded by deProsse, to adjourn the public hearing on the ord. for 1 week. Motion carried unanimously, 6/0, Balmer ab- sent. Don Schmeiser was available to answer questions. Moved by Selzer, seconded by Vevera, to de- fer adoption of the ORD. AMENDING ZONING ORD. 2238 BY CHANGING USE REGS.'O F CERTAIN PROPERTY FROM 111A ZONE TO RIB ZONE (TY'N CAE) for prelim. consideration with the Planned Area Dev. and Large Scale Residen- tial Bev. notion carried unanimously, 6/0, Balmer absent. Moved by Perret, seconded by Selzer, that the utD. ESTABLISHING A DEPT. OF HOUSING & INSPECTION SERVS. & REPEALING ORD. #2312, SEC. 11.C.2.8 be considered and given 1st vote for passage. Affirmative roll call vote, unanimous, 6/0, Balmer absent. After discussion, motion was made by Foster, sec- "'',onded by deProsse, to reconsider the vote. Motion carried unanimously, 6/0, Balmer `-absent. Then Selzer moved, and Foster sec- onded, that the rule requiring that Ords. must be considered & voted on for passage at 2 Council meetings prior to the mtg. at >: which it is to be finally passed be sus- pended, that the lst & 2nd consideration & vote be waived, & that the Ord. be voted J y'upon for final passage at this time. Af- firmative roll call vote unanimous, 6/0, `Balmer, absent. Moved by Selzer, ,seconded by Foster, Foster,"that ORD. #2824, as recorded in <;.. Ord: "Book 11„pages 2 & 3, ESTABLISHING A •"DEPT. OF HOUSING & INSPECTION SE RVS. & RE- PEALING ORD. #2312, SEC. 11:C.2.B be finally ' .adopted at -this time. Affirmative roll •:,,`'call vote, unanimous, 6/0, Balmer absent. Moved by deProsse, seconded by Selzer, to ':adopt RES`. #77-361 as recorded i n Res. Book p.:67 AMENDING BUDGET AUTHORIZATION RES.' #76-238 FOR THE DEPT. OF HOUSING & ANSPECTION SERVS to create salary range for Dir':,Affirmative roll call vote was unani mous,';6/0,,'Balmer .absent. Councilwoman'deProsse 'moved, Councilman Sel- zer'seconded , to adopt RES. #77-37, as re- ',,s'corded in'Res.,Book "38, pp. 68-69, APPROVING s FINAL PLAT<OF VILLAGE'.GREEN, PT. IX. Affirm - �1 .n ative roll 'call vote was unanimous, 6/0, Balmer. absent. Movedby deProsse, seconded by Perret, to ww^adopt RES.'#77-38, as recorded in. Res. Book 38"p. 70, ESTABLISHING STOP SIGNS AT INTER- SECTION OF SYCAMORE ST. & BURNS AVE. Affirm- ative roll 'call vote unanimous, 6/0, Balmer abse�t .Mo d by Foster, seconded by deProsse, to opt: RES. #77-39, as recorded in Res. Book 8 „ p. 71, ESTABLISHING STOP SIGN AT THE NTERSECTION OF MORMON TREK BLVD. & MacBRIDE DR. Affirmative roll call vote, unanimous, =6/0 Balmer. absent. by deProsse, seconded by Selzer, to RES. 077-40, as recorded in Res. Book ." 72-73, PROHIBITING PARKING ON EAST F:GRANT "ST. FROM COURT ST_ S. 75 FT. +*-;-Affirmative roll call vote, unanimous, Balmer absent. This Res. is a result of bridge repair work being done at intersection of '.:.:'Court & Muscatine which necessitated rerout- A ng of the City bus. Moved by deProsse, seconded by Perret, to adopt RES. #77-41, as recorded in Res. Book 38, p. 74, AWARDING CONTRACT FOR THE FURNISH- ING OF EQUIP. FOR THE JEFFERSON/MARKET SIG- } NALIZATIO1 PROJ. TO ROGER L. BROWN SALES AGENCY, INC. Affirmative roll call vote, unanimous, 6/0, Balmer absent. Moved by deProsse, seconded by Perret, to adjourn mtg. Motion carried, 6/0. (8:40 PM) A more complete description of Council ac- tivities is on file in office of City Clerk. RUQ x - MAYOR ABBIE STOLFU CITY CLERK February 22, 1977 3e MINUTES OF OFFICIAL ACTIOOF COUNCIL JANUARY 25, 197. The cost of publishing the following pro- ceedings & claims is $ Cumula- tive cost to date during this calendar year for said publication is $ Iowa City Council, reg. session, 1/25/77, 7:30 P.M., Civic Center. Councilmembers present: Balmer, Foster, Neuhauser, Perret, Selzer, Vevera. Absent: deProsse. Mayor Neuhauser presiding. Dr. & Mrs. Adrian Hogben presented material re tornado warning siren on Lincoln School playground and asked that the sirens be silenced until their safety has been estab- lished. Moved by Selzer, seconded by Per - ret, to rec. & file the letter & material from Dr. Hogben. Motion carried, 6/0, deProsse absent. Mary Howsare asked to be informed of current situation concerning the apt. complex located at 902 N. Dodge. City Mgr. Berlin responded. Wayne Begley presented a letter. Moved by Foster, seconded by Perret, that Begley's letter be recd: and filed. Motion carried, 6/0, deProsse absent. John Morrissey appeared cont. his letter re proposed Hwy. 518, Mayor Neuhauser explained ;the status of the Area Trans. Study & pro- posed plans. Moved by Ferret, seconded by Vevera, to rec. & file Morrissey's letter. Motion carried, 6/0, deProsse absent. Councilman Vevera requested that Item 3d(1), Res: Accepting FY77 Slurry Seal Proj., be discussed separately from the Consent Calen- dar, with no Council objections. Moved by Selzer, seconded by Balmer, that the follow- ing, genda items & recomms. in Consent Calen- dalf approved and/or adopted as amended: Approval of off. actions, reg. Council mtg. 1/11/77, subj. to correction, as recomm. by City Clerk. Minutes of Bds. & Comms.:. United Action for Youth Bd., 1/10/77; Airport Comm., 12/16/77; Comprehensive Plan Coord. Comm., 1/5/77 & 1/7/77; Parks & Recreation Comm., 1/12/77. Permit Res., as recorded in Res. Book 38, as recomm. by City Clerk: Res. N77-15, p. 28, approving Class C Liquor License for The Mill Restaurant, 120 E. Burlington St. Res. 077-16, p. 29, approving Class C Liq- uor License for Moody Blue, 1200 S. Gil- bert, Res. N77-17, p. 30, approving Danc- ing Permit for Moody Blue, 1200 S. Gilbert. Res, 077-18, p. 31, approving Class B Beer & Res. #77-19, p. 32, approving Class B Beer Sun. Sales for Jose Taco, 517 S. Riverside Dr. Motion to pprove disbursements for 10/1- 31/76, ipt. of $879,227.66, & 11/1- 30/76, in mt. of $1;621,510.27, as recomm. by Finance Dir., subj. to audit. Corr.: Robt. Klaus, & Thomas Summy of Stephens, re opposition to proposed gar- bage pick-up fee, referred to City Mgr. Affirmative roll call vote was unanimous, 6/0, deProsse absent. Moved by Perret, seconded by Foster, to adopt the Res. Accepting FY77 Slurry Seal Proj. Roll call: Ayes: Foster, Neuhauser, Perret. Nays: Balmer, Selzer, Vevera. Mo- tion failed, 3/3, with deProsse absent. Moved by Balmer, seconded by Selzer, to appoint Milo Pecina, Mary Rock & Leslie Anderson to fill 3 vacancies with terms ex- piring 10/1/77, & appoint Peter Verstegen to fill vacancy with term expiring 3/1/78, on the Comm. on Community Needs. Motion carried, 6/0, deProsse absent. Moved by Balmer, seconded by Selzer, to ap- point Burton Frantz & reappoint Warren Burger to fill 2 vacancies on Bd. of Appeals with terms expiring 12/31/79. Motion car- ried, 6/0, deProsse absent. Moved by Selzer, seconded by Balmer, to ap- point Leroy Muller to fill vacancy on Bd. of Exam. of Plumbers (Master Plumber) with term expiring 12/31/78. Motion carried, 6/0, deProsse absent. Mayor Neuhauser announced Ia. Dept. of Trans.'s reasons for and approval of the bus grant in the amt. of approx. $106,000 for operating expenses & match for the new buses with an add. $60,bOD after an agree- ment has been reached with Johnson Co. for servs. for elderly & handicapped. Mayor Neuhauser reported on the Mayors' mtg. she attended in Washington, D.C. She also informed Council that she had made reserva- tions to attend the Natl. League of Cities' Congressional City Conf. in March. Public hearing to consider the Neighborhood Redevelopment Plan was held, as required by Chap. 403 of the Code of Iowa. Public hearing on plans & specs, for equip- ment for the Jefferson/Market Signalization Proj. was held. Moved by Balmer, seconded by Foster, to adopt Res, #77-20, as recorded in Res. Book 38, pp. 33 & 34, APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, & ESTIMATE OF COST FOR FURNISHING EQUIPMENT FOR THE JEFFERSON/MARKET SIGNALIZATION PROJ., ESTABLISHING AMT. OF BID SECURITY, DIRECTING CITY CLERK TO PUBLISH NOTICE TO BIDDERS, & FIXING TIME & PLACE FOR RECEIPT OF BIDS. Affirmative roll call vote, u_animous, 6/0, deProsse absent. • Public hearing on Res. Proposing to Amend Lease of Portion of Iowa City Mun. Airport to U.S.A. for the U.S. Army Reserve Train- ing Center was held. Moved by Foster, seconded by Balmer, to adopt RES. #77-21, as recorded in Res. Book 38, pp. 35-38, AMENDING LEASE OF PORTION OF IOWA CITY MUN. AIRPORT TO U.S.A. FOR THE U.S. ARMY RESERVE TRAINING CENTER. Affirmative roll call vote was unanimous, 6/0, deProsse absent. Public hearing on the Res. Proposing to Sell.&Convey Certain Property to the State of Iowa for R -O -W for U.S. Hwy. #218 was held. Moved by Foster, seconded by Balmer, to adopt RES. #77-22, as recorded in Res. Book 38, pp. 39 thru 42, SELLING & CONVEYING CERTAIN CITY PROPERTY TO THE STATE OF IOWA FOR R -O -W FOR U.S. HWY. #218. Affirmative roll call vote was unanimous, 6/0, deProsse absent. Moved by Balmer, seconded by Vevera, that the ORD. AMENDING ZONING ORD. 2238 BY :-CHANGING THE USE REGS. OF CERTAIN PROPERTY ` 46:64:A.; E. of Mormon Trek & N. of City Limits;; FROM RIA TO RIB ZONE (Ty'n Cae) be `considered`&.given lst.vote for passage. Affirmative roll call vote was unanimous, 6/0, deProsse absent. Moved by Foster, seconded by Balmer, that "ORD: #77-2823, as recorded in Ord. Book 11, p. 1,ESTABLISHING THE MUN. CEMETERIES OF THE CITY OF IOWA CITY AS NONPERPETUAL CARE ' CEMETERIES & AMENDING SEC. IV OF ORD. #2231 be passed & adopted. Affirmative roll call vote was unanimous, 6/0, deProsse absent. Movged`by Balmer, seconded by Perret, to - adopt RES. #77-23, as recorded in Res. Book $, p. 43, REPEALING THE RES. OF 9/7/65 RICH ESTABLISHED THE PERPETUAL CARE FUND, ;BECAUSE THE MUN. CEMETERIES OF THE CITY OF IOWA CITY SHALL HEREAFTER BE NONPERPETUAL CARE. Affirmative roll call vote unanimous, 6/0, deProsse absent. City Mgr. Berlin presented a letter which he had received from E. J. Gatens, the '.Makada Subd. developer. Ed Gatens; Dennis Saeugling, from Hawkeye Engr.; and Don Schmeiser, from City Planning, appeared. Moved by Selzer, seconded by Balmer, to adopt RES. 077-24, as recorded in Res. Book 38, p. 44, ACCEPTING PREL. PLAT OF MAKADA SUBDIVISION located k mile S. of southerly City limits & E. of Sycamore St. extended S. in Johnson Co., as approved by Planning & Zoning and Staff. Affirmative roll call vote unanimous, 6/0, deProsse absent. Moved by FostAfi seconded by Vevera, to adopt RES. # 5, as recorded in Res. Book 38, p. 45, APP OVING PREL. PLAT OF HAWKEYE HEIGHTS located W. of Mormon Trek Blvd. & approximately 500 ft. S. of Melrose Ave., as approved by Planning & Zoning. Affirma- tive roll call vote unanimous, 6/0, deProsse absent. Moved by Balmer, seconded by Selzer, to adopt RES. #77-26, as recorded in Res. Book 3B, p. 46, AMENDING BUDGET AUTHORIZATION RESOLUTION #76-238 FOR THE DEPT. OF PUBLIC WORKS, EQUIPMENT DIV. Affirmative roll call vote unanimous, 6/0, deProsse absent. Moved by Vevera, seconded by Foster, to adopt RES- #77-27, as recorded in Res. Book 38, p. 47, AMENDING BUDGET AUTHORIZATION RES. #76-238 FOR THE DEPT. OF COM. DEV. PER- SONNEL. Affirmative roll call vote unani- mous, 6/0, deProsse absent. Mike Kammerer, Shive-Hattery & Assoc., ap- peared. City Mgr. Berlin explained that the drainage problem would have to be re- solved before the ord. to rezone a tract of land to be known as Pepperwood Add. would be acted on by Council. Moved by Balmer, seconded by Foster, to ad- journ the mtg. (9:20 P.M.) Motion carried. For a more detailed & complete description of Council Activities & Disbursements, see Office of City Clerk and Finance Department. MARY C. NEUHAUSER MAYOR ABBIE STOLFUS CITY CLERK February 8, 1977 0 0 COMPLETE DESCRIPTION OFCOUNCIL ACTIVITIES JANUARY 25, 1977 .7:30 P.M. Iowa City City Council, regular session, 1/25/77, at 7:30 P.M., at the Civic Center. Councilmembers present: Balmer, Foster, Neuhauser, Perret, Selzer, Vevera. Absent: deProsse. Mayor Neuhauser presiding. Dr. & Mrs. Adrian Hogben, 910 Rider, presented material relating to placing of a tornado warning siren on Lincoln School playground and asked that the sirens be silenced until their safety has been established. City Manager Berlin ex- plained previous actions of Staff and future procedure for investigation of material concerning this matter. It was moved by Selzer, seconded by Perret, to receive and file the letter and material from Dr. Hogben. Motion carried, 6/0, deProsse absent. Mary Howsare, 900 N. Dodge, asked that she and others present be informed of the current situation concerning the apartment complex located at 902 N. Dodge. City Manager Berlin explained that the request for permission to enclose the foundation made by the developer's attorney, Mr. Meardon, had been granted, the gas installation was being stubbed at the property line, and the City Attorney's Staff was pursuing the matter, of zoning. Wayne Begley, 804 Ronalds, presented a letter which included three additional points concerning the construction in question. It was moved by Foster, sec- onded by Perret, that Mr. Begley's letter be received and filed. Motion carried, 6/0, deProsse absent. At the 'request of a citizen, Mayor Neuhauser asked if something could be done to improve safety conditions in relation to mud tracked onstreets in that vicinity. The City Manager indicated he would check into the matter. John Morrissey, 513 S. Van Buren, appeared concerning his letter regarding the proposed Highway 0518. Mayor Neu- hauser explained that the Area Transportation Study would come before Council after being presented to the Regional Plan- ning Commission, and at that time a public hearing would be set and the Department of Transportation invited to attend. It was moved by Perret, seconded by Vevera, to receive and file Mr. Morrissey's letter. Motion carried, 6/0, deProsse absent. Councilman Vevera requested that Item 3d(1), Resolution Accepting FY77 Slurry Seal Project, be taken off the Consent Calendar and discussed separately. There were no Council objections. It was moved by Selzer, seconded by Balmer, that the following agenda items and recommendations in the Consent Calendar be approved and/or adopted.as amended: Page 2 • 0 Council Activities January 25, 1977 Approval of official actions, regular Council meeting of 1/11/77, subject to correction, as recommended by City Clerk. Minutes of Boards & Commissions: United Action for Youth Board - 1/10/77; Airport Commission - 12/16/77; Comprehensive Plan Coordinating Committee - 1/5/77 & 1/7/77; Parks and Recreation Commission - 1/12/77. Permit Resolutions, as recorded in Resolution Book 38, as recommended by City Clerk: Resolution #77-15, page 28, approving Class C Liquor License for The Mill Res9tauarant, 120 E. Burlington St. Resolution #77-16, page0 S. Gilbert. ov- ns e for Mood Blue, 120 ing Class C Liquor Lice Y Resolution #77-17, page 30, approving Dancing Permit for Moody Blue, 1200 S. Gilbert. Resolution #77-18, page 31, approving Class B Beer and Resolution #77-19, page 32, approving Class B Beer Sunday Sales for Jose Taco, 517 S. Riverside Dr. Motion to approve disbursements for period of October 1-31,. 1976, in amount of $879,227.66, and November 1-30, 1976; in the amount of $1,621,510.27, as recommended by Finance Director, subject to audit. Correspondence: Robert Klaus, and Thomas H. Summy of Stephens, re opposition to proposed garbage pick-up fee, referred to City Manager's office for reply. Affirmative roll call vote was unanimous, 6/0, deProsse absent. Council discussed the quality of work as done by Missouri Petroleum Products Company of St. Louis, Missouri, for the FY77 Slurry Seal Project. Several Councilmembers explained the reasoning for their proposed "no" vote on accepting the job. After further discussion, it was moved by Perret, seconded by Foster, to adopt the Resolution Accepting the FY77 Slurry Seal Project. Roll call: Ayes: Foster, Neuhauser, Perret. Nays: Balmer, Selzer, Vevera. Motion failed, 3/3, with deProsse absent. Council noted the recommendations made by the Parks and Recreation Commission for the Council to endorse the Happy Hollow Storm Water Storage Area as a means to improve parks and recreation usage and as a possible partial solution to the ,. City's flooding problem and approve the purchase of the Hen property adjacent to Happy Hollow Park. Mayor Neuhauser men- tioned an appraisal is being prepared on the Hayek property. Page 3 Council Activities January 25, 1977 A motion was made by Balmer, seconded by Selzer, to appoint Milo Pecina, 731 Dearborn St.; Mary Rock, 614 E. Jefferson; and Leslie J. Anderson, 'Apt. 1B, 2530 Bartelt Road, to fill the three vacancies with terms expiring Octo- ber 1, 1977, and appoint Peter Verstegen, 922 Talwrn Ct., to fill the vacancy with term expiring March 1, 1978, on the Committee on Community Needs. Motion carried, 6/0, deProsse absent. It was moved by Balmer, seconded by Selzer, to appoint Burton Frantz, 44 Gleason, and reappoint Warren F. Burger, 1804 Ridgeway Drive, to fill the two vacancies on the Board of.Appeals with terms expiring December 31, 1979. Motion carried, 6/0, deProsse absent. Council discussed having two contractors on the Board of Appeals. Councilman Selzer moved, Councilman Balmer seconded, to appoint Leroy E. Muller, 315 First Street, to fill the va- cancy.on the Board of Examiners of Plumbers (Master Plumber) with. term expiring December 31, 1978. Motion carried, 6/0, deProsse absent. ' Councilman Perret brought to Council's attention the ` need to improve traffic flow and correct directional signs at the intersections of Washington and Madison, Grand Avenue h and Grand Avenue Court, and Gilbert and Market. Council discussed various possibilities. Mayor Neuhauser announced the Iowa Department of Transportation's reasons for and ap- proval.of the bus grant in the amount of approximately $106,000 for operating expenses and match for the new buses with an additional $60,000 after an agreement has been reached with Johnson County for services for the elderly and handicapped. j - City. Manger' Berlin pointed out that the City would be ex- pected to charge for the specialized services for the elder- ly and handicapped citizens. Besides I. D.O.T. funding and HCDA funding, he mentioned that Johnson County Regional Plan- ning Commission has applied for a grant with the Health, ' Education and Welfare Departments and therefore, he did not know how it would all fit together. Johnson County is one of 10 counties being considered nationwide for this Office of Human Development Grant. '.a Page 4 Council Activities January 25, 1977 Mayor Neuhauser reported on the Mayors' meeting she attended in Washington, D.C. with the Cabinet- members. She indicated that Patricia Harris, the appointee for H.U.D. Director, had stated she wished to have block grant funds continue, and was determined to make the Section 8 program work. The Mayor informed Council that she had made reserva- tions to attend the National League of Cities' Congressional City Conference in March and will plan on attending unless Urban Renewal bidding is being considered at that time. Mayor Neuhauser stated she had talked to both the Sena- tors and the Congressman representing our area and asked them to find out whether or not the Old Post Office building could be bought by the City for $1. City Manager Berlin indicated he had spoken to Mr. Mullens from the Postal Service concern- ing the City's application for a grant from the Historical Preservation Foundation and had pointed out to him that the City was looking at all financial alternatives at this time. Councilman Selzer questioned what the status of extend - ing:the sewer east of Scott Boulevard was. The City Manager explained that Mr. Glasgow's attorney had drafted an agree - ment,for .the construction of the sewer extension but that it was returned to them so that they could make it comply with directionfromthe State Legislature by financing through special assessment. The City Manager will check 'into the matter to see how it's progressing. Councilman Selzer asked that Staff determine whether or not it would create a better site distance to establish park- ing on the south side of Highland Avenue near the 400/500 block rather than the north side. Councilman Balmer pointed out that Section 9.30.5(f) of the Municipal Code states that landlords must maintain a temperature of no less than 700, three feet from floor level, and asked if this regulation was enforced. He further stated that in light of present energy conservation measures, perhaps this portion should be revised. The City Manager indicated this regulation was probably en- forced upon complaint by the tenant and that it would be rea- sonable to suggest to the Housing Commission that they review this matter. The public hearing to consider the Neighborhood Rede- velopment Plan was held, as required by Chapter 403 of the Code of Iowa. HCDA programs to be implemented are the Hous- ing Rehab Program, Neighborhood Site Improvements, Code En- forcement, and Ralston Creek Improvements. There being no one present to speak, the public hearing was closed. Page 5 Council Activities January 25, 1977 The public hearing on the plans, specifications, form of contract, and estimated cost for equipment for the Jeffer- son/Market Signalization Project was held. No one appeared for discussion. Public hearing closed. It was moved by Balmer, seconded by Foster, to adopt RESOLUTION #77-20, as recorded in Resolution Book 38, pages 33 and 34, APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT; AND ESTIMATE OF COST FOR FURNISHING EQUIPMENT FOR THE JEFFERSON/MARKET SIGNALIZA- TION PROJECT, ESTABLISHING AMOUNT OF BID SECURITY, DIRECTING CITY CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. Affirmative roll call vote was unanimous, deProsse absent. Councilman Perret noted the Pub- lic Works Director will be presenting 'the A95 Review for this FAUS project to the Policy Committee of the Regional Planning Commission tomorrow. The public hearing on the Resolution Proposing to Amend Lease of Portion of Iowa City Municipal Airport to United States of America for the U.S. Army Reserve Training Center was held. Public hearing closed since no one appeared for discussion. A motion was made by Foster, seconded by Balmer, to adopt RESOLUTION #77-21, as recorded in Resolution Book 38, pages 35-38, AMENDING LEASE OF PORTION OF IOWA CITY MUNICIPAL AIRPORT TO UNITED STATES OF AMERICA FOR THE U.S. ARMY RESERVE TRAINING CENTER. Affirmative roll call vote was unanimous, deProsse absent. This designates a strip of land as an access road for the Center and relates to the Highway 218 Project. Mayor Neuhauser opened the public hearing on the Resolu- tion Proposing to Sell and Convey Certain Property to the State of Iowa for Right -of -Way for U.S. Highway #218. There being no one present for discussion, the public hearing was declared closed. It was moved by Foster, seconded by Balmer, to adopt RESOLUTION #77-22, as recorded in Resolution Book 38, pages 39 thru 42, SELLING AND CONVEYING CERTAIN CITY PROPERTY TO THE STATE OF IOWA FOR RIGHT-OF-WAY FOR U.S. HIGHWAY #218. Affirmative roll call vote was unanimous, deProsse absent. A motion was made by Balmer, seconded by Vevera, that the ORDINANCE AMENDING ZONING ORDINANCE 2238 BY CHANGING THE USE REGULATIONS OF CERTAIN PROPERTY 46.64 A., E. of Mormon Trek and N. of City Limits, FROM R1A ZONE TO RIB ZONE (Ty'n Cae) be considered and given first vote for passage. Affirmative roll call vote was unanimous, 6/0, deProsse absent. First consid- eration given. Councilman Foster moved, Councilman Balmer seconded, that ORDINANCE #77-2823, as recorded in Ordinance Book 11, page 1, ESTABLISHING THE MUNICIPAL CEMETERIES OF THE CITY OF IOWA CITY AS NONPERPETUAL CARE CEMETERIES AND AMENDING SECTION IV OF ORDINANCE NO. 2231 be passed and adopted. Affirmative roll call vote was unanimous, 6/0, deProsse absent. Page 6 Council Activities January 25, 1977 It was moved by Balmer, seconded by Perrot, to adopt RESOLUTION #77-23, as recorded in Resolution Book 38, page 43, REPEALING THE RESOLUTION OF THE 7TH OF SEPTEMBER, 1965, WHICH ESTABLISHED THE PERPETUAL CARE FUND, BECAUSE THE MUNICIPAL CEMETERIES OF THE CITY OF IOWA CITY SHALL HEREAFTER BE NON - PERPETUAL CARE. Affirmative roll call vote was unanimous, deProsse absent. With the passage of this resolution, costs for maintenance of the cemeteries will come from the general fund. The Resolution Authorizing the Mayor to Sign a Design Agreement with Hansen Lind Meyer, Inc., for Design of the Architectural Barrier Removal Program had been previously de- leted at the informal Council meeting. City Manager Berlin presented a letter which he had re- ceived from Mr. Ed J. Gatens, the Makada Subdivision developer. Mr. Gatens agreed to sign a contract waiver in accordance with Chapter 384 of the 1975 Code of Iowa, thereby waiving the right to appeal future assessments for municipal improvements as'required in the Iowa City Subdivision Code; and he agreed -that sanitary sewer lines would be installed by him in accord- ance with City specifications and would become a part of the City sewer system at such time the subdivision would be annexed. Mr. Gatens stated he would not object to annexation when this land becomes contiguous to the City; and he will sign waivers for water and fire hydrants. Ed Gatens; Dennis Saeugling, from Hawkeye Engineering; and Don Schmeiser, from City Planning, appeared. The City Manager stated that this seems to be a reasonable solution. Further discussion determined that the subdivision would essentially comply with the Storm Water Ordi- nance. It was moved by Selzer, seconded by Balmer, to adopt RESOLUTION #77-24, as recorded in Resolution Book 38, page 44, ACCEPTING. PRELIMINARY PLAT OF MAKADA SUBDIVISION located one- half mile south of the southerly City limits and east of Syca- more Street extended south in Johnson County, as approved by Planning & Zoning and Staff. Affirmative roll call vote was unanimous, 6/0, deProsse absent. It was moved by Foster, seconded by Vevera, to adopt RESO- LUTION #77-25, as recorded in Resolution Book 38, page 45, APPROVING PRELIMINARY PLAT OF HAWKEYE HEIGHTS located west of Mormon Trek Boulevard and approximately 500 feet south of Melrose Avenue, as approved by Planning & Zoning. Affirms- tive roll call vote was unanimous, deProsse absent. "- A motion was made by Balmer, seconded by Selzer, to adopt RESOLUTION #77-26, as recorded in Resolution Book 38, page 46, AMENDING BUDGET AUTHORIZATION RESOLUTION NO. 76-238 FOR THE DEPARTMENT OF PUBLIC WORKS, EQUIPMENT DIVISION, by adding one Page 7 Council Activities January 25, 1977 Maintenance Worker II and deleting one Maintenance Worker I. Affirmative roll call vote was unanimous, 6/0, deProsse absent. It was moved by Vevera, seconded by Foster, to adopt RESO- LUTION #77-27, as recorded in Resolution Book 38, page 47, AMENDING BUDGET AUTHORIZATION RESOLUTION NO. 76-238 FOR THE 'DEPARTMENT OF COMMUNITY DEVELOPMENT PERSONNEL by the addition of one Assistant Planner and the elimination of one Planning Technician. Affirmative roll call vote was unanimous, 6/0, deProsse absent. Mike Kammerer, Shive-Hattery & Assoc., questioned why the ordinance to rezone a tract of land to be known as Pepperwood Addition was not on the agenda. City Manager Berlin explained that the drainage problem would have to be resolved before this ordinance would be acted on by Council. It was moved by Balmer, seconded by Foster, to adjourn the meeting. (9:20 P.M. Motion carried. c MAYOR i CITY CLERK rt Tape recorded on Reel #77-2 I INFORMAL COUNCIL DISCUSSION JANUARY 21, 1977 7:00 P.M. INFORMAL COUNCIL DISCISSION: January 21, 1977, at 7:00 P.M. in the Conference Room at the Civic Center. Mayor Neuhauser presiding. NUNCILM11M RB PR>SEN1': Selzer, Balmer, Foster, deProsse, Ferret, Neuhauser. ABSENT: Vevera STAFFMEMBERS PRFSENr: Berlin, Hayek, Stolfus, Ryan, Miller, Keating, Schreiber, Jones, Vitosh. EXFX, 1VE SESSICN PALS . Judith Zimner, co-ordinator, was present for discussion. The City Manager stated that the salary paid the coordinator is not consistent with the responsibilities of that person, and their position is quite valid. It was the consensus of the Council to allocated $7,800 for this agency instead of $11,220. Mayor's Youthto ncnt Pro ram The request was Por 20,067, which was granted, unless other specific projects are submitted. During this discussion it was pointed out that in the shelter contemplated for Hickory 11111 there was not to be water or sewer, only $6,500 for a basic shelter. It was moved by deProsse and seconded by Foster to go into executive session for discussion of possible litigation. Upon roll call Balmer, deProsse, Foster, Neuhauser, Perret and Selzer voted 'aye". Motion carried, 6/0, Vevera absent. Executive session was held until 8:00 P.M. BUDGET FOR AID TO AGENCIES Johnson County Regional Planning Commission Isabel Turner, Executive Board Chairman was present for discussion. She*inted out that out of FY77 budget unexpended balance, they had paid for consultant to conplete the transportation study. There are several costs in hiring of new staff. 'hie assessment for the East Central Area Crime Ccnmission has increase $500. Inadequacy of office space was discussed, along with objections to the increasing budget of the East Central Iowa: Association of Regional Planning T. Commission. It was the consensus of the Council to fund the Johnson County Planning Commission at $62,067. ` Interagency News letter Linda McGuire was present for discussion of $600 request. The City Manager suggested an interagency newsletter fund be built into the budgets of all the agencies the City is funding. It was the consensus of the Council to not fund this request. PALS . Judith Zimner, co-ordinator, was present for discussion. The City Manager stated that the salary paid the coordinator is not consistent with the responsibilities of that person, and their position is quite valid. It was the consensus of the Council to allocated $7,800 for this agency instead of $11,220. Mayor's Youthto ncnt Pro ram The request was Por 20,067, which was granted, unless other specific projects are submitted. During this discussion it was pointed out that in the shelter contemplated for Hickory 11111 there was not to be water or sewer, only $6,500 for a basic shelter. • • Informal Discussion Jan. 21, 1977 Page 2 United Action For Youth Jim Swaim was present and explained the increases and asking for $28,885. It was noted that the City has no professional liability insurance coverage either, so cannot cover this agency. possibility of other funding was discussed. Iowa City Johnson County Arts Council Donna Friedman was present for discussion. Iowa City provides office space. The City Manager stated that there has never been a decision that this is a program area that Council wants to get into, and from a budgetary standpoint, they shouldn't. He and several councilmanbers pointed out that.on several of these agencies their personal feelings on these issues are different than their professional view, as it related to the budget. It was the consensus of the Council to allocate $300 instead of request for for $23,690. The Mayor directed the Arts Council to came in with special projects like Project Green does. Johnson County Council On Aging The City Manager advised that the actual budget for the Council on Aging was $27,500. They have received an allocation of $2,500 for United Way. this leaves $25,000, 70/30 split, City/County. The County provides office space, $3,600 and they are asking $21, 100 from the City. The major change is that the salaries for the Executive Director and the Secretary were previously funded from CETA. Mary Rock and Thea Sando were present for discussion. There is no duplication of services with the Heritage Agency. The duties of the secretary were discussed. They received $2,500 from United Way for the calendar year of 1977. It was the consensus of the Council to allocate $17,500 to then. Youth Homes, Incorporated Marty Cooper was present to explain their request. They received $1,000 from Coralville and $750 from University Heights. they would seek any deficit from Johnson County. Chief Harvey Miller, Candy Morgan and Flo Stoclanan noted their support. Al Wicks from Juvenile Court concurred with the cannents, asking that the program continue, as it was extremely useful. It was the consensus of the Council to support funding of $8,000, as requested. Lh a Victim Advocacy Pro con Lina McGuire spoke n behalf of the advocates for their program. They had been allotted $1,500 from HCDA funds. 'hie University student body contributes $1,384. University Administration provides office space and a 3 time secretary, and $312 for work-study person. Chief Miller called attention to their services to victims. Council discussed use of pagers. It was the consensus of the Council to allocate $5,000, instead of $8,661, as requested. Link Hosenary Campbell was present to explain their proposal, and request for $14,720. There was no support from Council for the proposal. • Informal Discussion Jan. 21. 1977 Page 3 Explorer Scouts Council had previously received a letter asking that their request for $2,000 be withdrawn. The City Manager pointed out that the allocation of the $9,447 over the $75,000 allocated would cane from Revenue Sharing. The majority of Councilmenbers agreed with $62,067 for JCRPC which totals $146,514. He stated that Monday informal session would start with the Police and Fire budgets. Isabel Turner, JCRPC, explained that some unexpended balances were used to support next. year's budget. Unexpended funds this year will be their year-end balance. There were not four votes to look at the allocation for JCRPC again - The meeting adjourned, 10:30 P.M. The minutes of this meeting are recorded on Reel #77-1. r, R I r, F 1 Y i Y rt �1 INFORMAL aWCIL DISCUSSION JANUARY 24, 1977 1:30 P.M. INFORMAL COUNCIL DISCUSSION: January 24, 1977, at 1:30 P.M. in the Conference Room at the Civic Center. Mayor Maly Neuhauser presiding. COMILNEMBERS PRESENT: Neuhauser, Foster, deProsse, Balmer, Vevera, Selzer, Perret (1:40 P.M.). STAFFERS PRESENT: Berlin, Stolfus, Schreiber, Miller, Keating, Schmeiser. ZONING APPLICATIONS (Senior Planner Don Schmeiser was present for discussion). Makada Subdivision - The need for an assessment waiver on streets, water and sanitary sewer regarding provision of services equivalent to those required in Iowa City subdivisions, which will be needed at such time as the land is annexed, was discussed. This area is in the Snyder Creek ;t> watershed and would have to connect to the new sever plant. It was for rural subdivisions should be Pointed out that a uniform major policy decided on. The City Manager recommended not approving a preliminary plat for an area zoned for multi -family development in a rural area where you are going to have rural utilities. Council will decide at the it back to Planning and Zoning or regular meeting whether or not to send to approve it. AGENDA ,. The City Manager will investigate the ski trip as mentioned in the United Action for Youth minutes of January 10th. It was noted that UAY is seeking other funds, anticipating expansion into the County. The City Manager ccmnented that if the Council believed that concentrating Program a key element in the success of their work on the Outreach was the program this year, it could also be a provision of the contract for next year, (July). Councilman Vevera requested that Item 3d(1), Resolution Accepting the FY77 Slurry Seal Project, be taken off the Consent Calendar. •City Manager Berlin asked that Item 18, Resolution on Agreement with Hansen Lind Meyer for the Architectural Barrier Removal Program, be rsuggestedstaff fell n eCreek k aPject at Willow P. theoffer fmn the o The number of man-hours on lift -stations was also noted. Another sugges- tion was that for bid security, the staff use a percentage figure instead of a fixed amount. After questioning of two expenditures, investigation determined that they were a Milwaukee newspaper publication for three days advertising for throe different positions andrmving expenses from Riverside, California. Council discussed exploring a policy concerning '. moving expenses. C •Informal Discussion Jan. 24, 1977 Page 2 The City Manager explained resent d iscussion with the developers concerning the installation of gas service to 902 North ikxlge. After discussion the Council decided to ask the legal staff' to explore legal remedies concerning (1) revoking the building permit, and (2) getting the injunction. A majority of the Council agreed. Later in the afternoon, the City Manager reported that Attorney Aleardon had informed him that the gas line is being installed under the street, and stubbed at the property line, and would not be extended to the building. Concerning the rezoning, there will be no information to give to the citizens on Tuesday night. BUDGED DISCIISSION Police Department (Chief Miller was present for discussion) Blue Cross -Blue Shield is budgeted for the family rate. In 6130, Temporary I}nployees, the increase is for crossing guards. This costs about $2,300 a corner, and he suggested signalization for each corner at a one-time cost of $1,700 each. 'there are eleven major intersections. There are two guards at Gilbert/Prentiss, one Prom each side of the 4 -lane street. Rentals, 8940, is for rent of 13 vehicles, $40,000, and saves $4,600 over last year which was for 8 vehicles. 8800 is for expenses for REACT. 8610, a reduction of $5,000 is speculation that repair to vehicles will go doom. The leasing is satisfactory this year, and he would like to try this another year, but would specify a different type of vehicle in next year's lease. Concerning Service Option #2, he explained the need to have someone trained and available for the eleven to seven shift to handle juvenile problems. It was suggested that to reduce juvenile vandalism parents be fined. Miller suggested talking to the Courts about this, as it is in the Iowa law and up to the judges. He also stated that for Council's future consideration, they should look at ways to police the downtam area. Ile reported that the department had opened approximately 1,700 locked cars. The suggestion was made to charge a fee, and Miller advised that this suggestion was not acceptable to the majority of Councilmenbers last year. Concerning the outdoor firing range, there has been discussion with Coralville, the County and the local patrol, but they have not cone to an agreement. Council concurred that Chief Miller should cork with the County on this problern. Miller explained the uses of the revenue sharing allocations. Appointment procedure for an assistant chief is underway now. In answer to the question if the manpower was adequate, he pointed out that they are at capacity, and could not add anything without increasing personnel. They are way below the national standards. In 9300, the figure $4,930 is correct. Inclusion of cost of moving the generator outdoors to meet insurance requirements is included in 8620. The Mayor pointed out that there would not be any funding of the increased service options unless Council specifically authorized it. . Informal Discussion Jan. 24, 1977 Page 3 Animal Control Chief Miller reported that there are the same number of personnel. The Mayor questioned whether or not the City has to provide an animal shelter. 90% of animals are City dogs. Council discussed eliminating the A time employee or closing the shelter on Sunday or other days. mere was no consensus to do either one. Fire Protection Chief Keating explained the formula, including operating expenses and based on square footage of buildings, used to compute the costs for providing fire protection to the University ($172,000). There will be a memo on the false fire alarms in the Friday packet. Iowa City has a Class 4 insurance rating. If University Heights area is eliminated, there will not be a need for more personnel. The Finance Department will analyze the three years on reciepts on Page 21, in 4300. Chief Keating pointed out that 5% has been added to the salaries, as they are now in negotiations, and it has not been definitely estimated. It was suggested that this department could look into leasing cars. Keating advised that the beds were 16 years old, and should be replaced. Library Director Lolly Eggers and members of the Library Board were present. 'the Mayor noted that provision of free coffee should be eliminated. Eggers corrmented that it was probably being paid for out of the staff's coffee, which they pay out of their own pocket. Eggers and the Board were complimented on their narrative for the proposed budget. Library cards have not been charged for because of the concept of free public libraries. Altho the fines had not doubled, the primary purpose was so that materials would be brought back, not for income. Eggers explained the decrease in permanent full time employees and the increase in permanent part time employees. 26,000 children attended story hours last year. Balmer suggested a cut of $25,000, Vevera agreed, Selzer suggested $37,000. After discussion of what the six basic services included, the Mayor noted that if Council can come up with cuts in the amount of $300,000, they would not have to charge for the garbage fee. Eggers pointed out that books have gone up 15%. They are using paperbacks, and have had gifts. deProsse advised if Council got close to eliminating the garbage fee, she would support a cut of $10,000. Foster called attention to the fact that parking attendants could be paid out of parking revenue and save the general fund $77,000. The City Manager stated that it would then be harder to finance the parking ramp. It was moved by Foster and seconded by Perret to adjourn to executive session for discussion of appointments to the Board of Appeals, the Board of Plumbing Examiners and the Committee on Cammnity Needs. Upon roll call Balmer, deProsse, Foster, Nouhauser, Perrot, Selzer and Vevera voted 'aye'. Motion carried, 7/0. the meeting adjourned at 4:30 P.M. the minutes of this meeting are on Reel # 77-3 0 0 INFORMAL COUNCIL DISCUSSION .JANUARY 27, I977 7:00 P.M. INFORMAL COUNCIL DISCUSSION: January 27, 1977, at 7:00 P.M. in the Conference Roan at the Civic Center. COUNCIIMEMERS PRESENr: Neuhauser, Balmer, Foster, Vevera, deProsse, Perret, Selzer (7:25 P.M.) STAMBIBERS PRESENT: Berlin, Stolfus, Vitosh, Jones. Others were present as their budgets were discussed. Recreation - As Council had previously discussed the Capital Improvements without the Commission members present, they reviewed each project, the results being the same as arrived at the January 25th meeting. The inadequacy of restroaas at Mercer Park was explained. Showalter noted the offer fran the Jaycees for $10,000 for Willow Creek Park improvements. Council discussed matching the funding. It was pointed out that the City has about one quarter of the tennis courts that we should have, not counting the University courts. The Mayor questioned advertising to bring more people to the programs at the Recreation Center and Library when the City is on a tight budget and offering the present level of services. The observation was made that i City Manager Neal Berlin called attention to the 8:30 A.M., February 4th meeting at the Recreation Center with the Factfinder concerning the Fire Department contract. He suggested that one Councilmemrber be present. He also advised that he would be sending out a memo frau the legal staff which makes some recommendations relating to the zoning on N. Dodge Street by the first of next week. These will have been prepared without any assistance from Attorney Hayek. Finance Director Vitosh explained the difference between the expenditures in Refuse Collection between FY77 and FY78. To set up as an enterprise fund, a charge for the landfill fee was included plus an administration charge, and an equipment replacement reserve. If there is no refuse collection fee, and it is supported in the General hod, it would cost - $281,253. 'These are the direct costs and include the landfill charge. If there is no landfill charge, it would be $235,053. Finance has set up two Enterprise Funds: the Refuse Collection and the Landfill. Additional landfill costs include $40,000 for land and $68,000 for equipment. BUDGET DISCUSSION _ Parks and Recreation - Showalter, Hauber, Lee, Howell and Parks and Recreation Commission members Boutelle, Mascher, biclaughlin and Stockman were present for discussion of the divisions. Recreation - As Council had previously discussed the Capital Improvements without the Commission members present, they reviewed each project, the results being the same as arrived at the January 25th meeting. The inadequacy of restroaas at Mercer Park was explained. Showalter noted the offer fran the Jaycees for $10,000 for Willow Creek Park improvements. Council discussed matching the funding. It was pointed out that the City has about one quarter of the tennis courts that we should have, not counting the University courts. The Mayor questioned advertising to bring more people to the programs at the Recreation Center and Library when the City is on a tight budget and offering the present level of services. The observation was made that Current Planning - Kraft and Vann present for discussion. After looking at funding and expenditures for current planning, it was decided that the information would be rechecked and sorted out and discussed on Monday. PUBLIC WORKS - Plastino, Brachtel, Kron, Boren and Dietz were present to r` discuss the divisions. Engineering - Vitosh explained the administrative adjaatmr-nt on page 11 of receipts as an adjustrnent made when property tax wa--i adjusted to coma: up with the ending balances needed. The proposed microfilming project was explained. Plantino made a presentation in behalf of travel and education. The soninars proposed for this department w.rre outlined. The City Manager stated that as the City is not adding pr•rsommol, and as the demands increase we will go a lot slower and not do things, or we • • Informal Discussion Jan, 27, 1977 Page 2 the. City owes it to the citimnry Ln advlso of what. is available to Chun. There is no possibility of' Ti 20 fund.~ and Lhe two appli.eations for BOR, grants were explained. Council discussed a higher I'Le I'or reservations for tennis. It was notal that most adult activities pay for themselves. ASEMP had 34 activities, 13 sites and served 472 youngsters. The reasoning behind dropping the subsidy for Little League and Babe Ruth programs was explained. Council discussed whether or not to fund I,- this with property tax instead of other money in the community, and a general consensus was to not subsidize these groups. The options to decrease the Recreation budget, page 84, were discussed. Council agreed with the first 4 reductions of service, but did not reduce the last two. Rationale for the closings recommended by the Commission were explained. Parks - Council discussed the arboretum. The position of horticulturist ' is being replaced by a Senior Maintenance Worker. After the plans for accessibility for Mercer Park were outlined, Council suggested that funds could come out of HCDA contingency funds. It was agreed that Goal #5 was a very good idea. The proposed uses for the equipment to be purchased were outlined. Council will discuss the policy for sweeping sidewalks at another meeting. No decreases were proposed because the cuts proposed had already.been deleted, and there was only a naninal increase in the budget. Forestry - It was explained that the tree nursery would raise trees not available on the open market, and would allow larger size trees to be grown for replanting. It would not compete with the private markets. The majority of the Council agreed to fund the tree nursery. After the tree ordinance has been in effect for a year, the forester will be asked for her opinion on how it is working. The notification of area Forestry projects was discussed and approved. Cemetery - Use of overtime was discussed and the procedure during a r -i funeral was outlined. Needed improvements to the 1928 building were pointed out. OOMMINITY DEVEfDPM2?r Current Planning - Kraft and Vann present for discussion. After looking at funding and expenditures for current planning, it was decided that the information would be rechecked and sorted out and discussed on Monday. PUBLIC WORKS - Plastino, Brachtel, Kron, Boren and Dietz were present to r` discuss the divisions. Engineering - Vitosh explained the administrative adjaatmr-nt on page 11 of receipts as an adjustrnent made when property tax wa--i adjusted to coma: up with the ending balances needed. The proposed microfilming project was explained. Plantino made a presentation in behalf of travel and education. The soninars proposed for this department w.rre outlined. The City Manager stated that as the City is not adding pr•rsommol, and as the demands increase we will go a lot slower and not do things, or we 1 11 Informal Discussion Jan. 27, 1977 page 3 should .increase productivity by incroasing the prol'ic.iency of personnel. And education is ono of the few ways to do this. lbe majority of the Council favored keeping funding for 8310 in the budget. The addition for mileage charges was explained, as was the function of the nuclear density meter. Aftor discussion of buying a smaller Blue Line Machine for $2,500 or repairing the present machine (new %could cost $15,000), the amount was cut from the budget. The bigger machine will be added to next year's budget. Councilmenbers cormented that the goal to maintain a c amunication program with local developers and contractors was an important one. Govercunent Buildings - Repairs to the building are costing more than was budgeted for 1977. The new system for heating and air conditioning will be a General Obligation Bond Issue for $85,000. In 8940, costs have raised because more offices were moved into the Davis Building. It was noted that this is a good reason to push the joint law enforcement building bond issue. Code Enforcement - Council discussed the new position proposed for a plan checker. It was pointed out that the department can now make only 750% of the inspections. The need for multipurpose inspectors was explained. The City Manager noted that the reorganization is not in this budget. Councilman Selzer was opposed to addition of a plan -checker and a fee. Council decided to leave the position in the budget. The position will have to be advertised internally, at first. Pollution Control - It has been assuned that the City will have a new plant. Water - The Mayor questioned why the outside -read meter program was not accelerated, The present procedure of using personnel at off-peak times was explained. A large percentage of installations have been made where the readings had been difficult to get, The need for large ending balances was explained. Sizes of meters used were discussed. Street Department - It was pointed out that the City had given up on trying to make the railroad repair the crossing, so usually the City does the maintenance. Alternative solutions were discussed. One location where a test section of fibrous concrete street could be placed and evaluated would be on East Court by First Avenue. The Street Excavation Ordinance is for the benefit of our own water department, the utility companies, and for plumbers in the ccnmunity. Our ordinance approximates the model ordinance put out by the American Public Works Association. Plastino did not have the final list on the bridges. There was a short discussion on mud -jacking, In Capital Outlay, it was pointed out that the Double Bottom Asphalt Kettle heats up liquid asphalt so cracks can be filled in. These expenditures are all from revenue sharing monies, Equipment Division - There were no questions. Muss Transit - Balmur dLsagrwd with the proportion of property tax umxd T57 -mass as opposed to refuse collection, and suggested replacing in mass transit, $100,000 or property tax with $100,000 revenue sharing, out of the funds for the maintenance building. The $100,000 property • • Informal Discussion Jan. 27, 1977 Page 4 tax could go to refuse. If operating assistance is received from the State for F'Y78, the money could be returned to the revenue sharing fund for the maintenance facility, deProsse agreed with Balmer. Maintenance of the present level of service in transit was discussed. The City Manager advised that the Council could go for G.O. Bonds for the Maintenance Building, for more flexibility in use of revenue sharing. Plastino suggested putting aside some money for an informational campaign on the maintenance building and let the people know what they are voting on, and go for a G.O. Bond. The Mayor called attention to the Joint law Enforcement Building bond issue in 1977 and the Library the next year. It was pointed out that the maintenance building would hold only 19 buses, so if ,there were plans to add more buses, the building would physically not hold then. The Mayor wanted to try the UMTA route, to see what we could get. •, Landfill -Refuse Collection - The cost of landfill would be 39¢ a month and the refuse collection would be $2.29. This budget reflects a charge so that everyone is supporting the landfill, based on 10,000 residences. If refuse is not set'up,as an Enterprise Fund, $235,000 will be needed from the General Fund. This would not include equipment reserve and transfers. An extra 2% property tax would bring $63,000. Four Council - members preferred to not charge a fee for refuse. The City Manager advised that to come up with the $315,000 he could levy taxes with 9% a` raise,. ($63, 000) and take the difference out of the revenue. sharing alloted for the maintenance building ($259,000). There was discussion ofmaking mass transit an enterprise fund. The meeting; adjourned 11:25 P.M. The minutes for this meeting are on Reel #77-3. r M ` INFORNLAL COUNCIL MF=STING FEBRUARY 7, 1977 1:30 P.M. I,YFOMIAL COUNCIL 11EE.TING: Febmary 7, 1977, at 1:30 P.M. in the Conference Room at the Civic Center. COONCIL1[h43ERS PRFZL47: Foster, Perret, Selzer, Neuhauser, Vevera, deProsse, (1:40 P.M,). ABSE7f: Balmer. STAFROSERS PRESENT: Berlin, Stolfus, Schreiber. ZONING APPLICATIONS Ion Schmeiser, Senior Planner, was present to discuss the following applications: Hrnvard Johnsons - There is a lift station planned for the rest room. Parking will be in the Howard Johnson parking lot. They do comply to the tree ordinance. T_vin!Cae - The ordinance to rezone will be deferred and considered with the, preliminary plat. AGMA The City Clerk requested deletion of Item 3.c.2 as it is a request for a Sunday sales beer permit for a game room, and the application should be filed 90 days after the business has been in operation. Councilman Vevera advised that he would bring up the matter of acceptance of the Slurry Seal project on Tuesday night. City Manager Neal Berlin made the following observations in answer to several questions: that there would be signs placed before the motorist reaches the detour of the bridges, and letters of explanation had been sent to truckers; any problems with sIggntlon oP Gilbert/M1larket intersection will be taken care of by the signa11 ation project; there has not been an answer for Public Works on the other signalization and sign suggestions; Don Zuchelli would be here on February 21st, decisions from Council will be expected by February 28th meeting; Councilman Foster will be absent on February 28 - March 1, and will leave his comments on decisions requested by yuchelli with the City Manager; the expenditures for the lows City Flying Service were taken from the Airport funds; concerning the Neighborhood Imenets Survey, he will advise later how is will be incorporated. It will be referred to the Committee on Community N(v�clz, the North Nide Neighhnry and the Planning and Zoning Commission, and it is separate from the Innovation Projects Grant; the designs from Learmn will be coming to C.ouncil for discussion, but not on March 8th; the comments on the U mi ohonsive Plan survey have not been tabulated, Infomul Discussion Feb. 7, 1977 Page 2 It was noted that there were no members of the press present to report on the fact finding session on negotiations with the Fire Department union. Mayor Neuhauser advised that she would be on vacation in June and asked for a volunteer to represent Iowa City at the National Conference of Mayors on June 11-15. Councilwoman deProsse notified Council she would be attending the National League of Cities conference on March M, as her ccnmittee would be having its first meeting. The mayor is also attending this meeting. Council discussed the Neighborhood Impacts Survey further. The southeast corner of the area is in the present rehab area. The parking problems are well defined. It was questioned why action had not been taken sooner to review the Airport Fixed Base Operator's rent for the next five years. RECDDIFICATION Assistant Attorney Bob Bowlin explained the progress on the project and outlined the responsibilities of Council and of staff in the near future. Several areas of the Code need treatment, and the legal staff will present Council with recannendations on an on-going basis. Some of the problem areas have been identified by Department Heads and include: Traffic Ordinance, Human Relations Ordinance, Taxicab Ordinance, Nuisances, Animals, and Health. After discussion of enforcement codes, Bowlin advised that their department could help Don Schreiser with revising of the subdivision ordinances. BICYCLE REGISTRATION Police Chief Miller and Officer Stika were present to discuss their mems sent to Council in the February 1 packet. Stika presented several suggestions: selling licenses at the Eastside and Westside Fire stations as well as at the Central Station; setting special hours to purchase licenses, such as 5:00 P.M. to 7:00 P.M., or Saturdays from 8:00 A.M. to Noon; a special roundup with Service Clubs members helping, an Optimist Club has already volunteered. He advised that 75,"0 of licensed bicycles are returned to owners. Council discussed whether or not the license sould be mandatory or optional, and whether or not the fee should be charged or it should be free, also , how many years between renewal of licenses. The consensus of the Council was that there would be a $1.00 fee until July 1, and there could be a special roundup, everybody would reregister, after that it would be $2.00 for four years. There would need to be an Ordinance change. Use of the fire stations will be discussed with Chief Keating, MORMON TREK BOULEVARD PROJF= Public Works Director Dick Plastino and City Engineer Gone Dietz were present. Plastino outlined the FAUS project, which will be funded =A with City funds. Council discussed bicycle lanes or widened sidewalks. There was a consensus to explore a bikeway/sidewalk. The Project Concept Statement was in the January 25th meeting. �• . Informal Discussion Feb. 7, 1977 Page 3 BRIDGE REPAIR There was discussion of just putting up a load limit sign on the Camp Cardinal Bridge, or giving it to Coralville. It was pointed out that it is needed for use by fire trucks. It might be cheaper to repair an existing road. Concerning the Court/Muscatine bridge, Plastino advised that Powers -Willis will look at it in regard to flood restrictions. It was questioned if block grant funds could be used to repair all the bridges over Ralston Creek, as our local match. Plastino thought it could be if the City could show some very definite correlation to the flooding problem. It has been determined that the Governor Street bridge had been built by the City before it became a state highway, and the State does not take care of any bridges not built by then. Plastino advised he would be back to Council in a month with a report on the bridges, and reccrtmendations. INFILTRATION/INFLOW STUDY There is a memo in the January 25th meeting folder from Plastino. He discussed the results of the study on costs of a large sewer plat vs. fixing inflow and infiltration items. It found that it is cheaper to disconnect catch basins, downspouts and fix m3nhold covers and decrease the sewer plant size, and to leave footing drains hooked in. The next phase of the project will be to tell the Environmental Protection Agency exactly where and how to accanplish the cheaper process. There will be a 10 step process and will take a year. The evaluation will cost $358,000, funded 75°o by Federal and 5% State, and will need approval by the Council and EPA. Two locations have been suggested for the sewer plant location. One is at the Stevens Sand and Gravel site and the other is several thousand feet south of there. The economic analysis and direction of the develop- ment of the conmrnity led to the selection of the Stevens site. A sewer line further south would cost over one million dollars. The do acres would cost approximately $720,000 to be paid for by the City. It would be hard to sell the present site, it is full of pipes and concrete. The City Manager pointed out that there is a bill pending in Congress that might have a significant bearing on this project. The federal government is questioning whether EPA should finance the cost of treatment plants designed for future growth. SLIVER C® APAC�ITIES After determining the growth of the City, it population projection of 60,000 by 2000, the Public (Yorks Department checked the capacities of the sewers surrounding the periphery of the City, and came, to wxre. interesting conclusions. Engineer nleta explained the map which showwi five areas of development as follows: North Dodge area, a capacity remaining to serve 10,000 additional persons; Scott Boulevard area, 5,000 additional persons; BDI area, 2,000 persons; Pepperuood area, 2,000 persons; and Mormon Trek area, 6,000 persons. Totaled, this amounts to 25,000 persons that can still be serviced by the present truck systan. If you look at one area, on the west side of town, there I»fonnal Discussion Fob. 7, 1977 Page 4 is a problem. The plans for the Ty'n Cae sewer need to be finalized. It could be sized to handle another service area, if the truck that carries it is going to be replaced all the way over to the existing platn, or it can be left as it is to serve the 6000 persons. To oversize the sewer to service everything in the watershed Mould cost the City $37,000. An alternative would be to put in a 12" pipe, at a cost of 56,000 to the City, and develop a slightly larger area, which he reccamended. The State Leigslature has outlawed the sewer tapping fee. The City Manager suggested going back to the Legislature and trying to get provisions so that Cities can deal with this question of growth, rather than have the current taxpayers picking up costs of future growth. A shopping center has been discussed for that area. The consensus of the Council was to oversize the sewer by using the next size pipe, at a cost of approximately $6,000. Dietz explained the contract the City has with BDI regarding sewer service, which guarantees then the capacity that is left in that truck line, so there will not be any capacity left for Village Green subdivisions applied'for after Village Green IX. Attorney Hayek explained the philosophy of BDI - that they will be able to say to industry that they are ready, willing and able to accamodate industry in Iowa City. The City htanager noted that Village Green wants to size their lift station to take care of the remaining capeaity out there. Either group might sue the City. Future plans were discussed. It was moved by deProsse and seconded by Vevera to adjourn to executive session to discuss union negotiations and possible progress on the Northside Rezoning -Kemp. Upon roll call deprosse, Foster�eu .user, Perret, Selzer, Vevera voted 'aye'; Balmer absent. Motion carried, 6/0. 4:40 P.M. The minutes of this meeting are recorded on Reel #77-4.