HomeMy WebLinkAbout1977-03-01 CorrespondenceIl
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Transit Slogan Contest
February 25, 1977
Iowa. City School children recently wrote slogans as an effort
to promote Iowa City's transit system. The winners of the bus slogan
contest have received letters inviting them to receive their certificates
of award at a meeting of the Iowa City City Council on March 1, 1977,
at the Civic Center.
Thirty winners have been named. Because of space limitations, only
the first nineteen students will have their slogans printed and placed on
the sides of buses. There are seventeen buses, two of the slogans are
duplicates.
The slogans of these winners will appear on the buses.
Chris Richards Buses are fancy, buses are keen;
Grade 5, Hoover when you ride them you save gasoline.
Janice Plate For less exhaust in the air,
Grade 6, Roosevelt Ride the bus for a little fare.
Daniel Giaquinta Be cool; save fuel.
Grade 4, Hoover
Christine Byler Beautiful and Useful Osten
Grade 6, Sabin
Cullen Bryant Keep on Busing
Grade 6, Roosevelt
Brenda Boal Keep on Busing
Grade 4, Hoover
CITY OF IOWA CITY
CIVIC CENTER, 410 E. WASHINGTON ST.
IOWA CITY, IOWA 52240
319-354-1800
Ll 6
News Release
February 25, 1977
Page 2
Paul Mescher
Grade 6, Sabin
Mark Peters
Grade 5, Hoover
Paul Sgontz
Grade 5, Sabin
Rod Lehnertz
Grade 6, Sabin
Terri Roe
Grade 6, Kirkwood
Christopher Miller
Grads 4, Lemne
Jim.d Berry
Grade 4, Lenme
Cleste Cook
Grade 5, Hoover
Scott Kimball
Unit B, Sabin
Randy Angelsberg
Grade 8, Central Jr. high
Gayle Graeff
Grade 6, Coralville Central
Mike Wood
Grade 5, Hoover
Shelly Sue Lahmon
Grade 5, Lucas
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The Iona City Bus System
Iowa City's Carpool.
For a wall fee,
You can help ecology
Ride the bus with tis.
Iowa City Transit Authority
It Comes To All.
It Comes To All.
Save gas;
Buy a pass.
Save Gas
Ride with class.
Hurray: I rode the bus today.
The bus will always pick you up.
It will never
let
YOU
down.
Sixty people in the bus
Is better than sixty cars.
This bus is a way of transportation.
Get on and lose your hesitation -
You don't need a reservation.
Let us give you a lift.
Came on the bus.
It's a giant car pool to save fuel.
Good vibrations on an Iona City bus.
News Release
February 25, 1977
page 3
The following students were named as additional winners. Their slogans,
however, will not appear on buses because there aren't enough buses for all
of the winning slogans. The decision to honor these additional winners
was based on the judges desire to recognize the high quality of the slogans.
Vandi Huston The Fonz says, "Sit on it."
Grade 5, Kirkwood
John Prohaska
Grade 6, Levan
Christy wildebour
Grade 3, Lucas
Shelly Chappell
Grade 6, Sabin
Ravinder Tikoo
Grade 5, Sabin
Mike Horning
Grade 4, Lenne
Randy Miller
Grade 6, Kirkwood
Becky {Pinder
Grade 6, Sabin
Cassie Curry
Grade 6, Coralville Central
Kim Henson
Grade 4, Lemne
Kristin Stang
Grade 4, Hoover
Amy Phelps
Grade 4, Lincoln
Katie Cameron
Grade 3, Lucas
Fonzie says, "Use our fuel, not yours,
Dig!"
Foazie says, "Ride the Bus, it's Ayy Okay!"
At the price of gas, why waste it?
Save some money, save some time;
Ride the bus and you'll feel fine
Be a quarterback! Use a bus pass!
Catch the bus at high tide and see what
you get at the end of the ride.
Here we go. We're on our way:
Ride the bus with us today.
For 25¢ get to where the life is.
Take Iowa City Transit downtown.
Your Neighborhoop Bus
"Daisy, Daisy, Give me your answer true,
I'm half crazy that you aren't saving fuel."
"RIDE "M BUS!"
Our doors will open for you!
If you're going to Hancher the bus is your
answer!
r News Release • •
February 25, 1977
Page 4
Mr. S. R. Huntley who is serving as an advertising consultant for
the Iowa City transit system designed the project and contacted the schools
making all of the arrangements. The response was great! About 400 students
submitted a total of 645 slogans (some students had more than one entry).
The contest was open to any student in the district. Students from
the following schools entered: Coralville Central, Hoover, Horn, Kirkwood,
Lenme, Lincoln, Lucas, Roosevelt, Sabin, Shimek, Twain, Central Junior
High, and Northwest Junior High.
All 645 slogans entered in the contest were typed so that judges would
not be influenced by handwriting variations. All slogans were assigned code
numbers 9A that judges did not know either the writers name or his or her
school. Spelling was corrected prior to judging.
The only guidelines that children were given to follow was that the
slogans should not exceed 3 lines and the number of letters and spaces
should not exceed 34 per line and each slogan should have something to do
with the following list:
1) ecology (Saving fuel, cutting down on pollution)
2 personal economy omy (saving rmney by riding the bus)
3) Transportation (community involvement — participation)
4) Comfort (leaving the driving to "them")
The judges read silently through the list of slogans, each selecting
35 slogau5 which lie or she felt were best. The judges then compared
selections, and any slogan which had been chosen by at least two judges
was declared a winner. Eighteen slogans were declared winners by this
process. Two additional winning slogans were named after a discussion of
those entries which had been selected initially by only one judge.
News Release
February 25, 1977
Page 5
All of the slogans will be on display at the Civic Center the
week of February 28 through March 4. The winning slogans will be printed
for display on the sides of the buses.
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FM.I: Administrative Offices
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IOWA PUBLIC
Iowa City City Council
410 E. Washington
Iowa City, Iowa 52240
Dear Council Members:
10IJVA
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INTEREST RESEARC 1 GR()t.; )'
March 1, 1977
On January 18, I submitted to this Council a -proposal for a municipal
energy conservation program. I pointed out at that time the seriousness c
the energy situation which faces all citizens of this communit and nation.
-.a situation in which our current primary energy sources ar., _r.?idly .iwinl-
dling,.in which the "promise" of nuclear power has become an ar.:.!:7i11ed
'uncertain hope, in which conservation prov.kle.6 simple and c..._. ie mean -
to stem the tide of rising prices and insecure supplies.
Since January 18, the renewed "energy crisis" has again :rrad these
realities to everyone's attention. Since January 18, the propo.;QL. centn.1
Iowa nuclear facility - the only nuclear power plant placed on order in the
-United States last year - has been "suspended" indefinitely. As President
Carter suggests, our energy problems have just begun.
Iowa PIRG is gratified that the City Council has initiated the escab-
lishment of an Iowa City Energy Commission, as suggested in ny January -pro-
posal_ We urge the Council to proceed as quickly as possibly i.n campletini;
this process, for there is much to be done Ly the prop-osed com,::.ssiun.
During the past moath,. Iowa ?IRG has bo,studying ener„y .Ise in _be
Iowa City-Coralville arca. One a;pact of our study is an upeatu of an ener-
gy conservation survey conducted !:y the InstS.�ute of Public Arfairs tw11 yo...r
.ago. Our survey reveals that the City of Iowa City has implcmem:ed to
only 31 per cent of 92 )ossible energy conserving measures listua in t
survey.
Office :: 319-3S3-7042 :: Activities Center:: I MU :: Iowa City, Iow: i22,...
y3g_I
Comments to I.C. Cool, 3/1/77 • pare 2
Although there has been a net increase in measures undertaken since
1975, this Council should be aware of the tremendous potential for savings
in both energy and money that would result from a more aggressive conserva-
tion policy.
Many of the measures considered in our survey could be initiated simply
and with minimum expense, but have not been undertaken in Iowa City -
measures such as reducing unnecessary lighting, lowering winter indoor tem-
peratures, elimination of employees' use of nonessential personal appliances,
adjustment of water fountain temperatures to cool rather than cold, and
more frequent tire -pressure checks for all City vehicles, to name a few.
The Federal Energy Administration report's that Virginia Beach, VA, per-
forms a'maintenance check and tune-up for city vehicles every 2000 miles,
and has estimated a 10% fuel savings over 10,000 mile checks. They have al-
so mandated that cruising police vehicles remain stopped at an inconspicuous
road location for at least 10 minutes of every hour, for a fuel saving of
10-25%.
Seattle, Washington, has undertaken a "Kill -A -Watt" program, which has
succeeded in reducing winter -time energy consumption in its downtown office
buildings by 42%, by reducing unnecessary lighting, turning off lights com-
pletely when not in use, lowering thermostats, reducing hot water tempera-
tures, and turning off space conditioning completely during non -working hours
and on weekends.
rMany other measures, such as replacement of full-sized cars with smaller
vehicles, and replacement of incandescent with flourescent light fixtures,
will pay for themselves almost immediately. And even major measures -(such as
additional insulation, or computerized regulation of heating, ventilating,
and air.conditioning systems) would pay for themselves within ten years at
current fuel prices, according to the F.E.A.
New city policies can yield additional savings, such as life -cycle cost-
ing of all new capital improvement projects, rather than simple first -cost
criterion. Still other policies can save the entire community energy and
monayt Tho City Council should encourage maximum use of mass transit, bi-
cycles, and other alternatives to automobile use. Recycling should receive
greater emphasis, as should the rapidly increasing feasibility of solar and
other alternative energy systems. It is only when our elected officials take
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Comments to I.C. Couei, 3/1/77 • page 3
conservation seriously, and urge us to do the same, that we will see a suh-
Lantial reduction in energy waste here in Iowa City.
With these comments in mind, I a m submitting tonight three resol.ationc
related to energy conservation, which I hope the Council will review - al.nng;
with my general comments of January 18 - prior to the informal Council meet-
ing next Monday. At that time, I hope that we can explore these proposals
more thoroughly.
The three resolutions are:
1. A Resolution Establishing a City Energy Conservation Policy. This in-
cludes proposed restrictions on city uses of lights and appliances, heat-
ing and cooling levels in buildingS,speed restrictions and other vehicle
practices for the city fleet, and encouragement of car pooling and non -
automobile travel by city employees. The resolution would establis11 a
city staff Energy Coordinator and empower him/her to assemble an employee
advisory committee to assist in city conservation planning and programming.
2. An Ordinance Establishing an Iowa City Energy Commission. This proposal
is intended to complement the prel.imivary proposal circulated recently
by Council�o rdeProsse. It outlines a rationale for establi=ping such a
Commission, enumerates the duties of the commission, and enumerates thir-
teen basic objectives for the commission. This ordinance proposes a
total membership of 9 persons, and criteria for their selection. The
city Energy Coordinator is added as an ex officio member under this pro-
posal.
3. A Resolution Supporting City Efforts in Energy Conservation. This pro-
posal would establish an Energy Fund to collect savings from city energy
conservation measures, and to disburse such savings for further energy
research and programs.
A full report on the recent Iowa PIRG survey of government conservation
practices will be submitted to the Council shortly. We also will share with
you the results of a recent audit of commercial, school and public buildings
as soon as they are compiled. Iowa PIRG is also planning a survey of home
energy use this spring. It is our hope that the information which we generate
will be useful to the City in its research and planning.
Ira Eolnick, Iowa PIRG Staffperson
A RESOLUTION ESTABLISHING AN I014A CITY ENERGY CONSERVATION POLICY
WHEREAS, the citizens of this community and nation are faced with energy short-
ages of considerable magnitude; and
WHEREAS, numerous studies show that we could reduce our energy consumption by
one half through greater efficiency in buildings and transportation;1and
WHEREAS, the inefficient use of energy can be corrected through the implementa-
tion of conservation practices and through the judicious application of known
technological improvements; -and
WHEREAS, the application of energy conserving techniques to City operations will
save considerable money;3and
WHEREAS, the President of the United States has requested that all employees
and citizens cooperate in reducing the consumption of energy -producing fuels; and
WHEREAS, the City of Iowa City acknowledges the need to develop a policy for
city offices and guidelines for the citizens with respect to conservation of
energy;
NOW, THEREFORE, BE IT RESOLVED by the City Council of Iowa City that the follow-
ing steps shall be taken by all offices and employees of Iowa City to preserve
energy, to wit:
1. The use of electric lights and appliances shall be curtailed to a minimum
consistent with safety and security requirements.
2. Temperatures shall be regulated in all City building as follows: in
winter, at 65 degrees Farenheit when occupied, 55 degrees when unoccupied;
in summer, at 78 degrees when occupied, and 85 degrees when unoccupied.
A review shall be'conducted of all windows, doors and thresholds, and
modifications made where necessary to ensure maximum efficiency of exist-
ing equipment.
_ 3. City -owned vehicles shall operate at a maximum speed of 50 miles per
hour, except for vehicles operating under emergency conditions. All de-
partments shall review the use of motor vehicles in official business to
ensure that use is restricted to absolute necessity; where possible,
trips shall be consolidated. Fuel conserving methods shall be posted, and
practiced by City employees. Vehicle inventory, equipment and mainte-
nance shall be reviewed with respect to increasing energy efficiency.
4. Car pools of employass to and from work shall be.encouraged. Employees
are also urged to walk, bicycle, or utilize bus service wherever possible.
BE IT FURTHER RESOLVED, that the City Manager shall designate an employee of
this City as City Energy Coordinator, with the charge that s/he shall:
1. Develop and coordinate an energy audit of lighting and appliance use,
vehicle fleet use, thermal properties of existing buildings, and }NAC
(heating, ventilating, and air conditioning) and water heating systems.
2. Develop, coordinate and admihister a City Energy Plan nt the earliest
practicable date, consistent with federal and state guidelines, for re-
view and approval of the City Council. The plan shall include an Energy
Conservation goal for reduced consumption within a specified time period.
3. Assemble, at his/her discretion, an Employee Advisory Committee, whose
purpose it shall be to assist in implementing educational and incentive
programs, discuss problems associated with energy conservation programs,
develop new conservation activities, and promote new programs in each
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City department.
4. Serve as ex officio member of the Iowa City Energy Commission, and as-
sist the Commission in collecting data on energy consumption and formu-
lating energy policies far City programs and facilities.
SUBMITTED TO THE CITY COUNCIL, CITY OF IOWA CITY, IOWA, BY THE IOWA PUBLIC
INTEREST RESEARCH.GROUP, MARCH I , 1977.
1See Hayes, Dennis, Energy: The Case for Conservation, Worldwatch Paper 114
(Washington, D.C., 1976)
2Federal Energy Administration, A Guide to Reducing: Energy Use Budget Costs,
by F.E.A. Local Energy Management Program, National Association of Counties,
National League of Cities, and U.S. Conference of Mayors.
3The City of Davis, CA, estimated a saving of $10,000-$20,000 per year from a
municipal energy conservation program. See Planning for Energy Conservation:
Draft Report, prepared for the City of Davis by Living Systems, Inc:, June 1.
1976
AN ORDINANCE ESTABLISHING AN IOWA CITY ENERGY COMMISSION
WHEREAS, energy resources appear to be limited; and conventional substitutes
are difficult to find and develop; and
WHEREAS, the price of energy will probably continue to rise rapidly as demand
increases and supply becomes less certain; and
WHEREAS, efficient management of nonrenewable energy sources is therefore es-
sential, and application of alternative energy sources desirable; and
WHEREAS, a reduction in energy use of up to 50% is possible without signifi-
cant change in lifestyle or quality of life; and
WHEREAS, the techniques of energy conservation are generally simple and eco-
nomically feasible but little known; and
WHEREAS, long-term strategies must be developed to identify alternatives for
this community, ways of meeting future energy needs, without incurring unac-
ceptable social and environmental costs;
THEREFORE, there is hereby established by the City Council of Iowa City an
Energy Commission. '.
A. The Commission shall have as its basic objectives:
1..To work with City staff in developing and conducting an Energy Audit of
City buildings, facilities, and operations.1
2. To develop an Energy Program for City offices and employees, to correct
the inefficient use of energy through (a)judicious application of known
technological improvements, and (b)implementation of conservation prac-
tices, with specific conservation goals.
3. To coordinate the development of energy efficiency standards in capital
equipment purchases and building construction by the City, including re-
commended methods of life -cycle costing.z
4. To devise recommendations for revising and enforcing the Building Code of
the City of Iowa City; to include recommended design standards for thermal
insulation, glass walls and windows, shading and ventilation.3
5. To devise recommendations for revising local zoning ordinances and other
regulations that may impair use of solar, wind, or other alternative ener-
gy sources.4
6. To evaluate this City's transportation system for impacts on energy use,
particularly the benefits to be gained from increased emphasis upon pedes-
trian, bicycle and mass transit components; and to develop recommendations
for improved energy efficiency of streets and transportation facilities.
7. To evaluate potential planning•for spatial distribution of development pat-
terns to limit long-term energy demands and to make fullest use of present
and future energy resources.4'
8. To evaluate the potential for recycling of solid wastes in Iowa City, with
particular attention to energy efficiency of alternative systems and solid
waste as an energy source.
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9. To evaluate potential development of energy sources by and within 1.0wa
City, including possible development of a municipal utility and/or en-
couragement of decentralized energy sources.
10. To survey existing energy use and energy resources in the community, and
public attitudes about anergy -related matters.
11. To develop and coordinate a public education program regarding the oppor-
tunities and techniques for energy conservation, and the feasibility or
alternative energy source applications.5
12. To solicit public input and reaction to all energy-related proposals.
13. To review and recommend such other policies, rules, regulations, ordinances
and budgets as the Commission deems important to energy-related matters;and
to make such reports to the City Council as the Commission deems in the
public interest.
B., The Energy Commission shall consist of nine (9) members to be appointed
by the City Council for terms to be specified by the Council. They shall
serve as memebers of the Commission without compensation except for any ex-
penses deemed reasonable and approved by the Council.
The members shall by qualified electors of the City of Iowa City, and
shall be persons who have some, concern, interest and/or expertise in the
use of energy. Priority shall be given to persons from the following cat-
egories: Low-income
Consumer Group
Building.Proffession
Commercial Sector
Planner
Architect
Engineer -
Citizen at Large
The City Energy Coordinator shall serve as an ex officio member of the
Commission, and shall provide any staff service needed.
C. The Commission shall undertake such studies and programs as it deems ne-
cessary to achieve its objectives, and shall work to increase citizen and pro-
fessional input into the management of the energy resources in the community.
e Commission shall establish priorities for achievement of certain objectives,
and set out those priorities in an Energy Plan. The Commission shall annually
transm[t to the City Council a report of its activities and recommendations
for the development and continuance of an energy policy for the City of Iowa
City and community energy programs, pursuant to the Energy Plan.
(Footnotes are on the next page.)
SUBMITTED TO THE CITY COUNCIL, CITY OF IOWA CITY, IOWA, BY THE IOWA PUBLIC IN_
TEREST RESEARCH GROUP, MARCH J. , 1977.
lAn energy audit is simply a listing in order of the quantity of energy used
by energy -consuming devices and systems, and of building and equipment features
which affect the level of consumption. A rank ordering of energy uses allows
the identification of the area(s) that consume the most energy. In general,
the greater the quantity of energy used, the greater the opportunity for con-
serving a portion of that use. Numerous energy audits have been developed by
the Federal Enurgyr:Administration and the U.S. Department of Commerce.
2The city should utilize life cycle costing for all new purchases rather than
using the low first cost approach. Federal investigation has shown that the
difference between two air conditioning systems, for example, can differ greatly
when costed through their operating lifetime. Efficiency in operation can pay
back the initial difference in purchase price many times over the life of the
air conditioning. Tests conducted by local governments, the federal Government
Accounting Office, General Services Administration, and National Bureau of Stan-
dards are available, and could be applied to municipal equipment.
3A peformance based code should be considered, one which sets standards for over-
all energy consumption. This provides greater flexibility to designers and
builders than mandatory design features for particular building components.
4 ^dr,'x:aas..�k.^++.i•a,.,+,�r.`nL_.:;,ed. Davis,
Indio, and Sacramento County in California, and Hobbs in New Mexico, have all
adopted energy conservation guidelines for new developments. Some of the mea-
sures proposed are clustered Planned Unit Developments, narrower streets to les-
sen heat gain, landscaping requirements, land use strategies that conserve ener-
gy, design with solar orientation, limitations on location and height of build-
ings and evergreen trees.
5The Commission could work with appropriate departments, agencies, and organiza-
tions to : (a) Promote the establishment of an "Energy Shelf" in the Iowa City
FPublic Library; (b) Arrange for films, displays, and workshops on energy conser-
vation and alternative energy sources; (c) Collect and disburse information on
on conservation in residential, commercial, educational, municipal, and trans-
portation sectors; (d) Promote and publicize recycling of solid wastes where
feasible.
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A RESOLUTION SUPPORTING CITY EFFORTS IN ENERGY CONSERVATION
WHEREAS, the City Council of Iowa City has established a City Energy Conser-
vation Policy, and has :esignaLed authority to the staff of the City of Iowa
City for carrying out this policy; and
WHEREAS, the collection and distribution of data, research material, and in-
formation requires staff time and operating expenses; and
WHEREAS, the application of energy conserving techniques to the City's opera-
tions will save considerable money;
THEREFORE, BE IT RESOLVED by the City Council of Iowa City that an Energy Fund
be established to collect these savings to be disbursed for:
1. Preparation of educational materials for City staff and the public.
2. Retrofitting of existing facilities and conversion to more energy-
efficient operations.
3. Support for research on energy related City matters.
4. Funding of programs deemed necessary by the City Energy Coordinator
and the City Council of Iowa City.
SUMBITTED TO THE CITY COUNCIL, CITY OF IOWA CITY, IOWA, BY THE IOW PUBLIC IN-
TEREST RESEARCH GROUP, 14ARCH 1 , 1977.
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March 24, 1977
Patricia Meny
823 Ronalds
Iowa City, IA 52240
Dear Ms. Meny:
Thank you for your letter of February 19 to the Iowa
City City Council and for your attendance at the February
1.4 informal session. We appreciate your comments outlining
the problems faced by the Council, by homeowners, and by
individuals in the community. The Council has come to a
tentativejesolution of this most sensitive problem by
protecting individuals on the basis of marital status and
sexual orientation in areas other than housing.
The proposed ordinance as amended will be considered
three times, on March 29, April 11, and April 18. Thank
you for your continued support.
i' Sincerely,
Candy Morgan
� Human Relations Director
I
I
office o/ Facflftles Planning
and Utilization
0 •
THE UNIVERSITY OF IOWA
February 22, 1977
City Council
City of Iowa City
Civic Center
Iowa City, Iowa 52240
IOWA CITY, IOWA 52240
RECEIVED F is 2 2 1977
Dear Mayor and Councilpersons:
Planning for Lindquist Center for Measurement - Phase II has
reached a point at which a review of design by the City, as
called for in the Urban Renewal Plan, can now occur.
Lindquist II is being planned as an addition to Lindquist I.
Skidmore, Owings & Merrill have been and are serving as
architects for both buildings. Careful analysis during the design
process and an objective of roughing out long-range plans for
both blocks of University acquired Urban Renewal land has led to
a proposed solution which is technically not consistent with
setback requirements contained in the Urban Renewal Plan as
amended and the purchase agreement for the property. This issue
will need to be addressed and resolved as a part of the design
review process.
Lindquist 11 is being planned and will be constructed using fast
track technique. This technique places continuous pressure on all
work items. For this reason it is important to our time schedule
and budget that the design review process occur as expeditiously
as possible. Your cooperation in this effort will be much
appreciated.
Our planning assistance for this project is coming from Chicago
and Minneapolis. Since we will want these planners and architects
present for any presentations to representatives from the City,
we would greatly appreciate it if the City could convene at one
4A/8
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City Council
February 22, 1977, Page 2.
time those persons who will need to pass judgement on the project
for a full and thorough presentation.
Those of us who have been involved in the planning for LCM - Ph. II
are very excited about the plans. We believe that the building
will be an important asset, both functionally and aesthically, to.
the University, the City and to the Urban Renewal project. We
look forward to discussing it with you and reaching the decisions
and approvals necessary to permit us to proceed with the project.
Sincerely,
Lhard E. Gibson
Director
REG/jeo
I. cc: Vice President Jennings
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NL7f FOR PUBLIC L UNTIL MAIU1 7 1977
wkjezy o oveia Cite
MEMORANDUM
CONFIDENTIAL
TO: City Council
FROM: City Managerl�f�IVv
RE: Receipt of Fact Finding Report
DATE February 24, 1977
We received the recommendations of Mr. Gearhart on February 24. The law
indicates that the Council must consider the findings within five days
(by March 1). If you do not accept the report or reach sane other
settlement with the fire fighters, they are entitled to request arbitration.
These are the questions for discussion before Tuesday, March 1:
1. Do you want to accept the report?
This does not insure settlenent because the Union may reject
it. We are providing comparative data on other settlements
with this memo.
2. Do you want to reject the report?
If so, we see the following alternatives:
a. Move to abate impasse procedures because of the impending
budget certification date. It is now impossible to get an
arbitrator's report back by March 15. Bob Bowlin is researching
this question and will be available to report.
b. Proceed to arbitration. It is unlikely that we would get a
higher award than the fact finder's recommendation. We would
have costs in paying the arbitrator and staff time in preparing
the report. We could better our position by around $6,000 in
wages for every per cent we came in under 8%. There is a
considerable amount of strategy involved in selecting the
percent of our offer, however, because the arbitrator is
limited to choosing the offer of the Union, the City, or the
fact finder.
C. Attempt to negotiate a settlement on sane other basis than the
fact finding report. We are assuming that the guidelines of
our last executive session apply but we want to encourage any
ideas which you may have had since the last session.
We are also attaching sections previously agreed to by the negotiation
team in your behalf.
`t Dodge
^'Marion
NWICIPAL FIRE SE=OM FOR FY78 FOR IaVA CITIES
FIRE SE=1ENr FY78
2r% wages plus family Blue Cross/Blue Shield.
7% plus additional holiday.
Finishing two year contract.
7f% plus additional holiday; additional food;
additional uniform; shorter work week.
(Not ratified by Council or Union).
6% settlement.
Second year of agreement with COLA. Every
six months (5.3 over last year).
7ro (includes COLA).
18 month agreement; 6% first year; 4% last 6 mo.
Settlement (available Monday).
PROCEDURAL NOTES
Fact finder recaanended 7%.
Fact finder recommended 3j% because of
inability to pay.
In impasse.
In fact finding at 5 vs. 9%.
In litigation over unit certification.
Mediation conpleted. Fire fighters hold-
ing out for 30%.
In mediation.
{Vent to arbitration last year.
City holding at 61,o and litigating unit
determination.
r,.
FIRE SE=OU FY78
PROCEDURAL NOTES
4.9% plus increase in o of family coverage.
7`,6 plus 2 Kelly days/yr. plus additional longevity. (Not ratified by Council)
5p plus shift difference and additional clothing.
NAME OF CITY
Sioux City
Waterloo
Webster City
r
r
r,.
FIRE SE=OU FY78
PROCEDURAL NOTES
4.9% plus increase in o of family coverage.
7`,6 plus 2 Kelly days/yr. plus additional longevity. (Not ratified by Council)
5p plus shift difference and additional clothing.
This Contract is entered into by the City of Iowa City, Iowa.,
referred to as the "City" and the Iowa City Association of Professional
Fire Fighters, I.A.F.F. AFL/CIO, Local 610, referred to as the "Union",
for the purpose of promoting harmonious and cooperative collective
bargaining between the parties.
The parties agree to the following specific provisions:
4(,
• A1r19CLi; I •
IELWNITION
The City recognizes the Iowa City Association of Professional Fire
Fighters, I.A.F.F. AFL/CIO, Local 610, as the exclusive bargaining agent
for all permanent City of Ioma City Fire Fighters, Lieutenants, and
Captains and excluding the Fire Chief, Battlion Chiefs, Training Officer,
Fire Marshall, and all those excluded by Section 4 0l' Chapter 20 of the
Code of Iowa. This representation is based on a Decision and Order
promulgated by the Iowa Public Employment Relations hoard on December
16, 1975. This Contract is not intended to bind either party with .
respect to future unit determinations or rights of representation of new
titles, departmental reorganization or any other administrative variations
of the present department organization.
The City agrees that it will not sponsor or promote, financially or
otherwise, any other group, individual, or labor organization, for the
purpose of undermining the Union; nor will it interfere with, restrain,
coerce, or discriminate against any of its employees in connection with
their membership in the Union.
ARTICLE II
MNAGLIM RIG11TS
Section 1. Except as limited by the express provisions of this
Contract, nothing herein shall be construed to restrict, limit, or
impair the right, powers, and authority of the City under the laws of
the State of Iowa and the City's ordinances. These rights, powers, and
authority include, but are not limited to the following:
a. To direct the work of its employees.
b. To develop, implement and enforce work rules, safety standards,
performance and productivity standards.
C. Tb hire, promote, transfer, assign, classify, schedule,
evaluate, and retain employees within the operation of the
City government and to develop and maintain qualifications
standards and procedures for employment, promotions, and
transfers.
d. To discipline, suspend or discharge employees for just cause.
e. To maintain the efficiency of the governmental operation and
to determine and maintain the nature, scope and definition of
City organization.
f. To relieve employees from duties because of lack of work, lack
of adequate public financing, or for other legitimate reasons.
g. Tb determine the amounts, methods, and procedures for com-
pensating employees and the definition of, necessity for,
allocation of, and nature of overtime and the method of
compensating overtime.
h. To determine and implement the methods, means, tools, locations,
equipment, and assignment of personnel by which its operations
are to be conducted including but not limited to the right to
contract and subcontract stork.
i. To take such actions as may be necessary to carry out its
mission.
J. To initiate, prepare, certify and administer its budget.
k. Tb exercise all powers and duties granted to it by law.
• ARTICLE 111 •
NO S'IRIKU—NO LOCKOUT
Section 1. No Strike. No employee covered by this Contract shall
engage in any strike at any City facility or at any location in the
City where City services are performed during the life and duration of
this Contract. If any strike shall take place, the Union will immediately
notify employees engaging in such activities to cease and desist.
Rnployees in the bargaining unit, while acting in the course of their
employment, shall not refuse to cross any picket line established by
any labor organization when called upon to cross such picket line in the
line of duty. The City will make every reasonable effort to assure
.employee safety in crossing picket lines. Any employee engaging in any
activity in violation of the Article shall be subject to imnediate
disciplinary action including discharge by the City.
"Strike" means a public employee's refusal, in concerted action
with others, to report to duty, or his willful absence from his position,
or his stoppage of work, or his abstinence in whole or in part from the
full, faithful, and proper performance of the duties of employment.
Section 2. No Lockout. The City agrees not to lock out employees
as a result of disputes arising out of the terms of this Contract.
ARTICLE IV
DUES CIECK OFF
Section 1. The City agrees to deduct Union membership fees and
dues once each month fron the pay of those employa\es who individually
authorize in writing that such deductions be made. The Union will
vertify the dues structure to the City in a letter signed by the President
and notarized. Authorization for check off must be received by the 15th
of the month in order to be withheld from the first check of the next
month. ,
Section 2. (heck off moneys will be deducted from the first pay
check of each calendar month, and shall be reni.tted, together with an
itemized statement, to the Union Treasurer within ten (10) days after
the deductions have been made.
Section 3. The City will not deduct dues beginning the first of
the calendar month after which an employee is no longer part of the
bargaining unit. An employee may voluntarily cancel or revoke authori-
zation for check off by delivery of written notice to the City and to
the Union. Cancellations received by the 15th of the month will become
effective on the first of the next month.
Section 4. The City will not be liable and will be held blameless
for damage arising by virtue of mistakes in connection with funds collected
under the provisions of this Article. The City will not be responsible
for payment of dues, special assessments or any other deduction upon an
individ'ual's default.
• ARTICLE, V •
HOURS OF WOUK
Section 1. The normal work wvuk will average fifty-six (56)
hours, but no employee shall be guaranteed any specific number of hours
in any one week.
Sworn personnel of the Fire Department bargaining unit will stork in
twenty-four (24) hour shifts, except such members as assigned to other
special shifts by the Chief. An adjustment in benefits will be made for
employees who assigned to other than fifty-six (56) hour week.
Section 2. Temporary variations in shift assignment or changes
in days on and off may be oracle upon twenty-four (24) hours notice. No
prior notice is required to change schedules in an emergency or in the
case of inclement weather.
Section 3. Trading of Time. The City will permit fire fighters
to exchange work shifts within grade and between captains and lieutenants
upon the following procedures:
a. Two employees may make a mutual request in writing to the
Battalion Chiefs of the respective shifts 24 hours in advance
except in the case of emergency when shorter periods of notice
are required.
b. The Fire Chief and Battalion Chief will approve or deny the
request, but permission to trade will not be denied without
reason.
C. The employee receiving the work shift off in the exchange
shall pay back the employee taking his/her place within the
fiscal year, upon termination, or by such time as required by
the law, whichever comes first.
d. The substitution may not impose any additional costs on the
Employer, and in the event the employer is required to pay any
overtime because of the failure of an employee to pay another
back in timely fashion, this overtime pay shall be;deducted
from the pay of the negligent employee.
Section 4. Staffing. The Chief has sole discretion to determine
the number of people who take time off in any rank as well as the level
of staff for the Fire Department.
Section 5. pay outside of classification. If an Acting appointment
out of rank is made in writing by the Fire Chief for a period which
exceeds thirty (30) calendar days, the employee so appointed will be
paid at the beginning rate of the rank in which he/she is acting on the
first full shift after the 30th day. In making such appointments the
Chief will look first to persons on the promotional list for the vacant
position, but may determine to appoint an individual whose name does not
appear on the promotional list.
ARTICLE VI
OVL'FMME
Section 1. For purposes of this Article a "day" is defined as
beginning at 7:00 A.M. and ending twenty-four (24) hours later.
Section 2. Overtime is work performed by a permanent employee
who is required to work at the end of twenty-four (24) hour shift or Hiro
is called back to work for fire suppression activities. Prior authori-
zation from the Battalion Chief is required before overtime will be
credited. Employees may be periodically required to work overtime but
may request not to do so because of physical inability or serious personal
need.
there will be no pyramiding of overtime.
Overtime will be compensated at the rate of one and one-half (1 1/2)
times the current base hourly rate of the anployee or by compensatory
time off at the rate of are and one-half (1 1/2) hours of each hour of
overtime worked. Permanent employees may accumulate up to 48 hours of .
comp time which may be taken off at times agreed upon by the employee
and the supervisor. The departmental staffing needs, financial consider-
ations, and employee preferences will determine whether overtime is paid
or compensatory tir::e given. Upon termination the employee will be paid
for one-half (1/2) of the comp time.
Section 4. Minimum Call -In. An employee who has completed a
work day and who is called in to work in an emergency situation without
prior notice will be paid for a minimum of two and one-half (2 1/2)
hours. If the emergency call-in takes more than two and one-half (2 1/2)
hours the employee will be compensated for time spent. Minimum call-in
will be paid at the overtime rate.
Section 5. Calculation of Overtime. Generally, overtime will
be recorded on the basis of six (6) minute segments, and an employee
must work an entire segment to be credited with one-tenth (1/10) hour
for overtime. However, in the case of retention time, an employee will
receive one (1) hour of overtime for any part of an hour of previously
authorized work.
e.g., If a unit is called out at 6:30 A.M. for a fire and are
unable to return to the station until 7:20 A.M., each crew member
who has received authorization to answer the call will receive one
(1) hour of overtime. In the event that the crew is required to
stay until 8:20 A.M. (1 hour 20 minutes) the time in excess of one
hour will be recorded to the nearest one-tenth (1/10) hour and the
employee would receive 1.3 hours of overtime.
ARTICLE VII
e
Section 1. On the Job Injury. Upon application the City may
grant a leave of absence with pay in the event of an injury or illness
of an employee while at work provided the following conditions exist:
a. The injury or illness arises out of the course of City
employment, and
b. the City's medical advisor determines that time off work
is required.
If the above provisions are applicable, leave with pay will be
granted during the remaining time on the work shift when the injury
occurs and for a period of up to two (2) working shifts thereafter if
authorized by the medical advisor.
the event that tPe nployce is not excused the Clshall receive the
pay earned for such jury service. Canpensation for travel expenses may
be retained by the employee. An employee shall report to the assigned
work area both before and after time spent on jury duty for regularly
scheduled work days.
Section 5. Witness Fees. An employee shall be granted leave with
pay when required to be absent from work for the purpose of testifying
in court in response to legal su=ns and the City shall receive the
witness fees up to the amount of compensation paid to the anployee for
days testified.
Section 6. Military Leave. Employees called by any branch of the
Aimed Forces of the United States shall, when ordered to active service,
be entitled to a leave of absence for such period of time that the
member serves in such capacity and until discharged therefrom. The City
shall comply with applicable law in regard to military leave.
Employees subject to the foregoing shall, upon reinstatement to
City employment, retain their original employment date for the purpose
of determining seniority and eligibility for salary advancement just as
though such time spent in service of the United States had been spent in
regular employment with the City. Dnployees who take pre -scheduled
military leaves must indicate the time of the military leave as a first
choice for vacations.
Section 7. Voting Time. An employee shall be permitted to vote
during the work day in any national, state, or local election if it is
not reasonably possible for him/her to vote during off hours. If
available, transportation will be provided within Iowa City.
Section 8. Pregnancy Leave. A pregnant employee shall be entitled
to a leave of absence without pay if she is disabled as a result of
pregnancy or related cause at the exhaustion of other accumulated leaves.
All employees requiring such leave shall notify the Fire Chief prior to
the anticipated date of birth and should be able to substantiate their
condition by a doctor's statement, employees may work during pregnancy
if health permits.
Those granted leaves under this section shall present a doctor's
statement as to pregnancy disability and recovery therefrom. Within
seven (7) days following birth, miscarriage, or abortion, the employee
shall advise the City of the date by which she will return to work.
Unless the employee returns to work by such date, or any other date by
reason of extension granted by the City, the employee will be considered
to have voluntarily resigned or retired.
ARTICLE VIII
HOLIDAYS
Section 1. The following days shall be paid holidays for permanent
employees: New Year's Day (January 1); Washington's Birthday (third
Monday in February); Memorial Day (last Monday in Niay); Independence Day
(July 4); labor Day (first Monday in September); Veteran's Day (November
11); Thanksgiving Day (fourth Thursday in November); the Friday after
Thanksgiving; Christmas Day (December 25); and one personal leave day.
Section 2. I addition, there shall be grr • to permanent
employees who do not work a continuous shift the day before or after
Christmas, or the day before or after New Year's Day as an additional
holiday. The City Manager may direct that employees observe a particular
day for this holiday but if the Manager fails to make such designation
by Ikicr_mber 35 of the calendar year in question, employees may select a
particular day subject to the approval of the supervisor. If the City
Manager does not designate a day employees may ch(x)se a day between
Christmas and New Year's for this holiday.
Section 3. permanent employees on a continuous shift shall receive
one hundred twenty-three (123) hours of holiday credit on July 1 annually.
Any continuous shift employee who begins work after July 1 of any calendar
year will receive credit for the remaining holiday dates in the year.
If an employee separates after July 1 of any year, those holidays which
have been credited but which have not yet occurred will be deducted for
the purpose of considering separation pay. Requests for use of holiday
time shall be made to the Battalion Chief who shall determine when holiday
time may be taken.
For the purpose of this Article, a holiday for continuous shift
employees begins at 7:00 A.M. on the day of the holiday and continues
for a period of twenty-four (24) hours thereafter.
Section 4. Part-time employees will receive holdiay pay on a pro
rata basis.
Section 5. lIolidays or personal leave days shall not be carried
beyond July 1 of any year.
Section 6. Definitions. "Continuous shift employees" as used in
this article includes all personnel who are working on twenty-four (24)
hour shifts.
ARTICLE IX
SICK LEAVE
Section 1. Accumulation. Employees shall be granted twelve (12)
hours of sick leave credit per month and shall have the right to accumulate
unused sick leave up to a maximum of 2,160 hours (90 shifts). Sick
leave shall not be accumulated while an employee takes a leave of absence
without pay but any employee granted a City paid leave shall continue to
earn sick leave. Accumulation of sick leave shall. commence on the date
of first permanent employment. Additional sick leave will not accrue
while an employee is receiving pension ccmpensati.on on any basis.
Upon resignation or retirement, the City shall. pay for one-half
(1/2) of the accumulated sick leave on the basis of the employee's
current hourly base salary. An employee must have been employed by the
City for at least one year in order to be eligible for payment of
accumulated sick leave upon resignation or retirement.
Section 2. Use of Sick Leave.
a. An hour of accumulated sick leave shall be used for each hour
an employee is sick and off work during a work week. A doctor's
stater• regarding nature of illness an recovery therefrom
may be required. Sick leave may be used on an hour -to -hour
basis for doctor's appointments or other health maintenance
needs.
b. In addition to sickness of an Employee, sick leave may be used
for:
(1) On-the-job injury;
(2) Serious illness or hospital confinement of a spouse
or child, or citical illness of the employee's
mother, father, mother-in-law, father-in-law,
brother, sister, or grandparents, as well as any
other relatives or members of the imnc '.ite house-
hold of the employee up to a maximum of forty-eight
(48) hours per occurrence.
Section 3. Notifications. An employee shall notify his/her
supervisor as soon as reasonably possible of any sickness or illness
which will cause him/her to miss work and unless such notification is
given within one (1) hour after the beginning of the Mork day, and
absence will not be charged to sick leave, but will be charged to other
accumulated leave or to leave of absence without pay. Unusual circumstances
will be evaluated and may result in charging the absence to sick leave.
An employee who becomes sick at work will notify his/her supervisor
before leaving the area. An employee who is unable to perform any
required duties as a result of illness must leave the work area and
charge the time to sick leave or other accunmlated leave, or to leave
without pay.
Section 4. In the event an employee is injured or disabled on the
job requiring time away from work, no deductions shall be made from the
employee's accumulated sick leave or annual leave unless such employee
requires more than two (2) shifts following the day of the injury in
which to recuperate and return to work.
ARTICLE X
VACATIONS
Section 1. Accumulation. Vacations shall be earned and accumulated
by month according to the following schedule:
Length of Service Hours Per Wnth Hours Per Year
0-5 years
12 hours
(6 shifts/yr)
144 hours
5 yearn 1 day -
10 years
16 hours
(8 shifts/yr)
192 hours
10 years 1 day
- 15 years
18 hours
(9 shifts/yr)
216 hours
15 years 1 day
- 20 years
20 hours
(10 shifts/yr)
240 hours
more than 20 years
22 hours
(11 shifts/yr)
264 hours
The maximman number of
hours eligible for carry over after
July 1 of
any year or for
payment upon termination shall be two hundred fifty-six
(256) hours.
Section 2. 99e of Vacation. An employee bone eligible to use
vacation time after he/she has been on tho payroll as a perm wont full -Lime
fire fighter for a period of six (6) conLi.niwus months. (This may occur
prior to the comploLion of probation).
BoLween January 1 and May 15 each baLLalion will schedule Vacations
using the following procedure:
The Chief will indicate the minimum number of persons of each rank
who must be working.
Employees will indicate their first choice in the order of seniority
within the department. When the least senior person has expressed
a first choice, the most senior person may indicate a second choice,
with others following in order of their turn.
Unless an employee expresses his/her choice within two shifts,
he/she will be considered to have forfeited a turn. The Battalion
Chief and the Union representative will monitor the procedure for choice
of vacations.
An employee planning to take military leave must indicate the time
of the summer or pre -scheduled military leave as first choice for vacation.
Section 3. Payment of Accumulation. Upon resignation or retirement
after six (6) months of continuous service, an employee is eligible for
payment or not more that two hundred fifty-six (256) hours of accumulated
vacation leave at the current base rate of pay.
ARTICLE XI
UNION ACTIVITIES
Section 1. Union Meetings. The Union nay use the All -Purpose roan
for union meetings for three 3) hours not more more often than once per
month. Rnployees on duty may attend with the Battalion Chief's permission
and such employees may be available for fire calls. Such megtings will
be held at times when they do not interfere with Fire Department activities.
No one on duty in outlying stations may attend.
Section 2. Documents. Documents belonging to the Union may be
stored at the Central station in the same manner in which they are currently
stored.
Section 3. State Convention. Two bargaining unit members from
different shifts may have up to two shifts off duty to attend the annyal
meeting of Iowa State Association of Processional Fire Fighters Convention.
The Union will designate in writing who will attend the convention thirty
(30) days prior to the request time off. All arrangements for taking
time off under this Section will be cleared with the Chief.
Section 4. Negotiations. In the event that the parties to this
contract determine that future negotiations are appropriate, not more
than one (1) member of the bargaining unit may attend the negotiations
while on duty without loss of compensation. The member will remain available
�' for emergency calls during the negotiation period.
• ARTICLE XII •
UNIFORMS AND EQUIPM?r
Section 1. Uniforms. The City will provide any uniforms and
equipment which are required for employees. The following uniforms will
be provided:
Uniform cap
Blouse
Necktie
3 summer shirts
3 winter shirts
2 winter dress pants
2 summer dress pants
Gloves and mitts
Winter coat
Spring/Fall jacket
Belt
Fire Fighting helmet
Turn out coat
Bunker pants
Day boots
Night boots
Ear muffs
Initial tailoring will be provided. Employees may purchase their own
work shirts as long as shirts meet general specifications as to color
and style.
Replacement of the above equipment will be by the City upon the
Chief's determination of need.
ARTICLE XIII
INSURANCE
Section 1. Medical Insurance. The City will provide the major
medical insurance policy currently provided for employees and families
if applicable.
Section 2. Life Insurance. The City will provide a term life
insurance policy for employees the face value of which is an amount
equal to the next even thousand dollars greater than annual salary.
e.g., If an employee's annual salary is $8,834, the face
value of the life insurance policy is $9,000.
In the policy currently provided coverage does not became effective
until ninety (90) days after employment or applicable salary increases.
ARTICLE XIX
DUTY OUISIDE THE CITY
In the event the City directs an employee to perform duties outside
the corporate limits of the City of Iowa City, Iowa, the employee shall
receive every benefit, right, and privilege to which he/she would have
been entitled had said duties been performed within the corporate limits
of Iowa City.
nlrrzcq�I�; ax
TRAINING PIMIMNIS
The City and the Union agree that training and development of anployees
within the bargaining unit is of primary importance to maintaining high
standards of fire protection for the citizens of. Iowa City. The City agrees
to assist cfnployees acquire the knowledge, skills and attitudes needed to
perform the work most effectively to the extent that there is an increase
in efficiency and economy within the Fire Department. A continuous training
program will be maintained based on need as determined by the Chief. Self
development will be encouraged where possible and will include training in
management and supervisory skills as well as technical areas.
The City and the Union agree to support and administer the Apprentice
Program (Department of labor) currently in operation.
When they are required by the City to attend training activities away
from the station, employees will be reimbursed for expenses in keeping
with City procedures for reimbursing such expenses. Compensation for
required training will be by prior authorization on the basis of straigth
time for actual hours spent in training.
ARTICLE XXI
BULLETIN BOARDS
Section 1. The City shall assign space on bulletin boards for the
Union to post notices. The Fire Chief will have final review of materials
posted or displayed on walls, bulletin boards, blackboards, and other
similar surfaces in the Fire Department.
ARTICLE XXII
PERSOD1rEL TRANSACTIONS
Section 1. Rnployees shall receive a copy of payroll transactions,
performance evaluations, and other documents which will be used for
purposes of promotion, evaluation or discipline within thirty (30) days
after documents are placed in their files.
Section 2. Under the supervision of an employee of the Human
Relations Office and during normal business hours, employees shall have
access to their personnel files including the right to copy the contents
of the file at their own expense.
Section 3. The City shall remove documents relating to minor
disciplinary offenses from the employee's file once per year on or about
July 1. Materials removed will be placed in an inactive file.
ARTICLE MIII
DISCIPLINE
Section 1. Purpose. All parties of this Contract recognize that
a certain amount of discipline is necessary for efficient operation of
the City and the City has rights and responsibilities under law in
providing services in an offi.ciont artnnor. These certain penalties for
infractions are agreed upon by the parties as a mode of operating and
are not intended to limit the ffLuiagenent rights of the City as explained
in Chapter 20 of the 1975 Code of Iowa. Disciplinary actions against
employees will be taken for just cause. Employees shall elect to pursue
appeals of disciplinary proceedings either through the Civil Service
Commission or through the grievance procedure in this Agreement.
Section 2. The goals of progressive discipline are to correct
behavior and produce efficient City operations rather than merely to
punish wrongdoers. Disciplinary actions or measures shall ordinarily be
invoked in the order listed:
1. Oral reprimand or warning
2. Written reprimand or warning
3. Loss of time
4. Suspension with loss of pay
5. Salary reduction
6. Demotion
7. Discharge
Section 3. Serious violations may be dealt with by any of the
above disciplinary measures on the first or subsequent offenses.
ARTICLE XXIV
TRANSFER PROCEDURES
Section 1. Voluntary Transfers. An employee desiring to transfer
to another battalion may make written application to the Fire Chief.
_
The Chief will review the request and will consider the ability and
experience of the member, the nature and type of work to be performed
within the battalion, and the rank and seniority of the member, and the
need for personnel having certain qualifications within the battalion.
Special consideration by the Chief will be given for emergency circum-
stances. Generally, voluntary transfers will take place under one of
}� two conditions:
pi a. Two (2) employees desire to trade battalions, or,
fff b. A vacancy exists on another battalion.
Employees may not make more than one voluntary transfer per year.
Nothing in this Article limits the Chief from making involuntary transfers.
ARTICLE XXV
SUPPLEdENTAL EMPI OMW
Section 1. Employees may have outside employment provided that
such employment does not conflict with the duty hours of the employeeee or
with
the satisfactory or impartial performance of their duties and
provided that such employment does not adversely affect the City.
Section 2. The employee agrees to obtain the permission of the
Fire Chief in advance of obtaining outside employment.
• ARTICIT XXVI •
SAFcfy
Section 1. The City and the Union recognize. the importance of the
personal safety of individual employees on the job and recognize that
fire fighting is a hazardous activity which subjects an individual to
more risks than other employment or activities.
Section 2. Periodic training in safoty m tLers will be provided
to employees who engage in hazardous work. I)nployees will have access
to protective goar as required by law. 1hployees will use property and
equipment of the City with due care appropriate to the vmrk performed
and equipment used.
Section 3. Employees who operate equipment shall report any
defect noticed by him/her in said equipment to the immediate supervisor
as soon as possible.
Section 4. Safety Committee. A safety committee composed of
representatives of the City and the Union will act as advisors and make
recommendations to the Fire Chief in the area of safety. their duties
shall include but not be limited to:
a. Conducting safety lectures as needed.
b. Investigation of accidents and injuries and making recommendations
to the Fire Chief on steps to take to prevent a recurrence.
C. Monitoring of the testing of apparatus and equipment (testing
procedures outlined in applicable NEPA Standards).
d. Conduct safety checks in all stations and forward results to
Fire Chief.
e. Conduct Committee meetings quarterly (if needed) to discuss
Safety and related topics.
ARTICLE XXVII
i
GRIEVANCE PROCEDURE,
Section 1. Definiio
tns., The word "grievance" wherever used in
this Contract shall mean any The
between the City,and any employee
with regard to the meaning, application or violation of the terms and
provisions of this Contract.
Section 2. Representation. An Employee will not be required to
be represented by a Union representative but has the right to be so
represented if he/she chooses. In the event that the grievance proceeds
beyond Step 3, an Employee may not invoke arbitration without the
approval of the Union and, in the case of an Employee grievance, the
Union may invoke arbitration only with approval of the employee grievant.
Section 3. Representatives. The Union will certify to the City
the names of three (3) representatives and three (3) alternate representative
for the purpose of representing fire department members in the .investigation
and presentation of grievances. Not rmre than one representative will
represent a grievant for any one grievance. The representative: may use
a reasonable amount of duty time to investigate grievances providing
that the Battalion Chief gives permission for time to be used and provided
that the grievance resolution doesn't interrupt regular fire department
wnrk.
Section 4. 4?1 onployee shall use this procF• o for the resolution
and determination of disputes which arise under the terms of this Contract.
'ilie Grievant docs not lose legal rights by Initiating a grievance under
this procedure. However, if the Grievant elects to proceed beyond Step
3 of the Grievance Procedure the Grievant by so doing waives the right
to exercise any other option(s) available to obtain satisfaction and the
Grievant is bound by the decision of the Arbitrator.
Section 5. Procedure. A grievance that may arise shall be
processed and settled in the following manner:
Step 1. The grievance shall be presented orally for discussion
between the employee grievant, the representative, if applicable
and the battalion chief within nine (9) calendar days of the event
giving rise to the grievance. The battalion chief will either
adjust the grievance or verbally deliver an answer to the employee
grievant or representative within nine (9) calendar days. In the
event that no response is received fron the supervisor, the grievant
shall proceed to Step 2.
Step 2. If the grievance is not resolved by Step 1, the grievant
or representative may, within seven (7) calendar days following
completion of. Step 1, present three (3) written copies of the
grievance signed by the employee grievant. The copies are to be
distributed as follows: One copy to chief negotiator for City (or
designated representative), one copy to Fire Chief (or designated
representative), and one copy to the Union. The written grievance
shall contain a statement from the employee of the facts and section
of this Cbntract grieved and must specify the relief or remedy
desired.
The Fire Chief shall investigate and doccnnent the grievance
and issue a decision in writing to the grievant and/or representative
within ten (10) calendar days. If no response is received, the
grievant shall proceed to Step 3.
Step 3. If the Grievance is not resolved by Step 2, the Grievant
may, within seven (7) calendar days following completion of Step 2,
present three (3) written copies of the grievance as follows:
a
a. one (1) copy to the Grievance Committee
b. one (1) copy to the Union
C. one (1) copy to the City
The written grievance shall contain a statanent from the Grievant
of the specific circumstances leading to the grievance and section(s)
of this agreement grieved and will specify the relief or remedy
desired. It shall be signed by the Grievant. The Grievance Caunittee
will within seven (7) calendar days following receipt of grievance
meet to act upon the grievance. The Grievance Committee will
within seven (7) calendar days after meeting adjust the grievance
or reject the grievance in writing. The Grievance Ccnmittee will
deliver their written decision as follows:
a. one (1) copy to the Grievant
b. one (1) copy to the Union
C. one (1) copy to the City
In the evehat no decision is received the Grievance
Committee wi hin fourteen (14) calendar days after receipt of the
grievance, the grievant shall proceed to arbitration.
Section 6. Arbitration. Grievances not resolved at Step 3 of
the Grievance Procedure may be submitted to a third party for arbitration.
A request for arbitration must be submitted by written notice to the
City within seven (7) calendar days following receipt of the Grievance
Committee report at Step 3. Copies of any such request by an employee
will be furnished to the City and the Union.
The arbitration proceeding shall be conducted by an arbitrator to
be selected by the City and the Union within five (5) days after notice
has been given. If the parties fail to select an arbitrator, a request
by either or both parties shall be made to the Iowa Public Employment
Relations Board to provide a panel of five (5) propective arbitrators.
Both the City and the Union shall have the right to strike two names
from the panel. A coin toss will determine who strikes the first name.
The process will be repeated and the remaining person shall be the
arbitrator.
The arbitrator shall have the power to interpret, apply, and enforce
this written Contract but shall have no power to add to, subtract from,
or modify the terms thereof. The nil.es of evidence and the nature of
the hearing will be conducted in a manner consistent with all state and
federal legislation, applicable rules and regulations.
The decision of the arbitrator shall be issued within thirty (30)
days after conclusion of the hearing and shall be final and binding upon
the parties.
The parties of the grievance, their witnesses and representatives
shall have the right to be present at the grievance arbitration in
addition to the arbitrator. Other persons may be present at arbitration
hearings as the parties may mutually agree. Either party shall have the
right to record the evidence presented at the arbitration hearing.
Arbitration hearings shall be closed to the public and evidence taken
shall not be revealed to any third party until such time as the decision
of the arbitrator is made unless parties agree otherwise.
The cost of arbitration and recording the same shall be divided
equally between the parties to this Contract. The cost of a/certified
court reporter, if requested by the arbitrator, shall be divided equally
between the parties. Each party will pay for the cost of its own case
preparation and for expenses of its witnesses.
f Section 7. Grievance Committee. The Grievance Committee shall
consist of three (3) persons designated by the Union as representatives
and of not more than three (3) City representatives except by mutual
agreement. The names and addresses of the parties selected shall be
certified by the Union to the City. Representatives or agents of the
parties may be present at grievance ecmnittee meetings.
The function of the Grievance Committee will be as follays:
a. Tb resolve grievances as provided in Step 3.
b. To meet and confer as needed during the life of the contract
for the purpose of discussing problems between the parties
arising out of the administration of this Contract.
• ARTICLE }DCVIII 0
Section 1. This Contract shall be construed under the laws of
Iowa.
Section 2. The City and the Union agree they will not act to
discriminate because of race, creed, color, sex, age, or nationality
unless the reason for the discrimination is job-related or otherwise
allowed by law.
Section 3. Parking;. No fewer than ten (10) parking places in
the Civic Center lot will be held in the names of fire bargaining unit
members provided that fees are paid according to City procedures for the
ten places. There will not be an increase in the rate for parking of
$5.00 per month for members of the bargaining unit during the life of
this Contract. The City will assume no increase in responsibility in
administering use of parking permits as a result of this Contract and any
disputes over use of the ten permits must be handled by the Union
representative. Other fire department members may hold parking permits
in accordance with City procedures.
Section 4. Grocery Buyer. The grocery buyer for each shift may
use a City vehicle if available at times and in areas designated by the
Fire Chief.
ARTICLE XXEK
WAIVM
All negotiations or bargaining with respect to the terms and conditions
of this Contract shall be conducted by authorized representatives of the
Union, Local 610, and the City. Agreements reached as a result of such
negotiations shall become effective only when signed by the authorized
representatives of the parties. I
The expressed written provisions of this Contract will not be modified
except by authorized representatives of the parties.
This Contract supercedes and cancels all previous agreements between
the Employer and the Union and constitutes the entire Contract between
the parties and concludes collective bargaining for its duration. All
parties to this Contract waive each and every right to negotiate to
which they would otherwise be entitled under the laws of the State of
Iowa for the duration except as amended.
ARTICLE X700
SAVINGS CLAUSE
Should any Article, Section, or any portion thereof of this Contract
be held unlawful and unenforceable by operation of law or by any tribunal
of competent jurisdiction, such decision shall apply only to the specific
Article, Section or portion thereof declared null and void in the decision
and the remainder of this Contract shall remain in full force and
effect. Neither party shall be required as a result of their Contract
with each ocheconduct thmm(Aves in a msnn(Ohich %could cause them
to neglect theAuti.es under .law or to ongago in activities in violation
of the law.
If replacement provisions are deaned necessary by the Union or the
City they shall give notice to the other party of their intent to reopen
applicable portions of the Agreement. Negotiations will. begin within
ten (10) days,unless extended by rmctual written agroement.
0
-iEPO.T." OF T • ".5' FT'T,3:;
In the 1'atter of Fact Finding
AeVreen
CITY of IOWA CI`T'Y, IO'9A
And
IOTA1 TTY ASSOCTATIO" OF PROFESS TONAE.
FIRE FIGHTERS, LO^AT• 610
Appearnnces
Fet,ruary 19, 1977
raul. F. Gerhart,
Fact; e finder
For the City of Io••,a City
Candy i'oraan, Chief 3noke,;ner on
peal. 1?orl.in, City i•n.nalrer
Robert Koati.ng, Fire Chief
Dennir Showalter, Dir. of rr.rbs and Recreation
T Inda Schreiber, Adminiptrnti.ve A ;r.i.stant
James Spradling, Administrative Irtern
_ Rosemary Vito�h, Director ofF.in,ance
June Higdon, Personnel Specialist
For Iowa City Association of Professional Fire righters:
Dave Ion.ey, Chief Spokesnnn
Nate Hon'.cino, Fember. of `Iepot.la.ti.ne Ten
Pat Akers, Venher of. 'rcootiatinr Tear
Gene lllir-^ink, 1'e1nher of Neno•tintint, Tenr^
Don Pahi in, Vember of. Vegotia.tinr Tenn
r rackrrround
The Iowa City Association of Professional. Fire righters, Local
f10 (hereinafter referred to as •thp Union), it the certified bar;ain-
i.nr- renresenta.tive of all. Fire Fifr1ite-rs, T i.eutenonts, and Capt, -.ins
in the City of Io, -,a Ci.ty (hereinafter referred to as the City) .
The par.tier, had previously ne>rot•iated an arreenent which contained
the folloairp article:
XVII. 7URATTO"' OF AGRPM['-jr1T
This nnreerent shall. be in off er.t for a period of twc
and one-half enlendar yen.rs he-i.nnin- on Jarunry 1, 1975,
and endinp.. or. Jure :30, 1977. On or. hefore October 1, 1976,
the nartior to thiq arreenent shall irran.,;c nutuall.y con-
venient neetinrrs for the purpose of con�-urwti.ng a. neer
Agreement which shall become effective. on Jul;/ 1, 1977.
• • 2
The present dispute ;*,rows out o` ner;otiations required by the above
clause.
The ex.i.sting nnreement also contain.,; nn oxtennive article
entitled "XVI. Rules n.nd Procedures for Futuro Regotinti.ons
Unrefuted testimony by Candy Vorgnn, Chief Mcrotintor for the
City, indicated the procedures of the public Employeement Rein -
tions Act were subr,tanti.ally similar to the procedures outlined
in Artir.l.e XVI of 'the agreement between the parties, and that
the parties had no objection to proceeding under the PERA and
Public Employment Relations Board Rules for impasse resolution
in lieu of their own negotiated procedure.
Pursuant to Article XVIII, the parties commenced negotiations,
but they were unable to resolve completely their differences on '
the wage issue. On November 17, 1.976, i'r.. David Loney, Chief
Negotiator for the Union, pursuant to Section 20 of the Io n
Public Employment Relations Act, requested the impasse services'
of the Puh].i.c.Empl.oyment Relations Board. The parties were un-
able to resolve the dispute through mediation, so the undersigned,
was certified as fact finder in the matter on January 6, 1977.
' After discussion with the parties, a hearing was scheduled
for 8:30 a.m., Fridn,y, February 4, in the Civic Center, Iowa City,
Iowa. Subsequently, the parties s.greed to move the site of the
hearing to the City Lihrary. Whereupon, the fact finder convened
a hearing in the matter in the Librn.ry, Io•ia City, Io«'a, at
8:45 a.m., February 4, 1977. P.oth parties ivere afforded the
opportunity to.present evidence, examine witnesses, and make
argument durinF the courseof the hea.rinr*.
Issue in dispute and positions of the. parties
The only issue in dispute nt the hea.rinF related to the rates
of pay for Fire Fighters, Lieutenants, and Canta.ins in the bar-
raininn unit. (Immedia.tely prior to the hearing, there appeared
to he some dispute over agreement duration and food allowance.
Testimony by Mr. Loney at the hearing and a letter from Candy
tlorgan to 1'r. Loney dated January 30, 1977, indicated the food
allowance issue was resolved by the parties. 'lith respect to
duration, the above cited letter from the City to the Union indi-
cated the City wished to negotiate a one year agreement. I`r. Loney
testified the Union had no particular preference regarding the
duration of the agreement. The fact finder's recommendations are
based on the assumption that the agreement will. have a one-year
duration.)
The Union position is that there should he a 34.8Y, incrense
for each pay sten in the ba.rf{aining unit, effective July 1, 1977,
The City's position is to inrrense the base pay of earh member of
the barfrai.ning unit by t,55 per month. The City opposed any change
in the monetary difference in pay between rnnks if such adjustment
would cause additional cost for the City.
3
Criteria, for snl^ry rerommend,ition
Although the Public Lmnloyce P.elations Act Provides no
explicit guidelines, for fact f.i.ndcrs in fashi.onin rcconmcnctr-
tions, the. Act docs; j. t;t factors arbitrators shall consider in
maki?rf! their award,;.) These have been cons;idored in deveyping
the following criteria for a recommendation in -this cases
a) Comparability of the salaries of Iowa. pity Fire Depart-
ment personnel with those of employees in other. Iorra. cities
holding similar positions;
b) The historical and proposed relationships between Fire
Department employee salaries and other City employee salaries,
particularly Police Officers;
c) Cost of living increases which have occurred over the
recent past;
d) The.ability of the City to finance the recommendation
growing out of the above factors.
Comparability with other Iowa cities
"+• City exhibit #1, page 4, compares the economic benefits
(including_, salary, food allowance, health insurance, and longevity)
for fire fighters'in 13 Iowa cities. In terms of this total.
package, Iowa City ranks at a tie for third among the 13. It must
be noted, however, that $s35/month, or about -three percent, separates
Iovra City at third from Aiarshalltown at ninth plaice. Furthermore,
if one compares only the base pay of firefighters, Iowa. City ranks
sixth. Education incentive pay was deleted from the survey.
Vs. Vorgan testified that it had not been considered ...because
it is not a benefit peculiar to fire fighters." Needless to say,
however, if education incentive is significant in other cities,
and there was no evidence presented on the'topic, it could alter
the ranking of the cities substantially.
See section t?, paragraph 9.
The Union presented considerable evidence on the "Effective
Puyinc Income", median income, housinn cost utility costs, and
related 'data in Iowa City. (See Union exhibitr, A throurh F.) To
the extent such factors are relevant in this report, they are
implicitly included in the factors listed here.
0 0 4
The only ronclusion poss;iI ir: f'roin 1: Pic rvidcnen and tc:;t.1mony
on rates of pay and coma;�rahi7.i'v to other ei.tirr. In lov^n io that
Iowa City is neither very hir+h .or very long. At 'the present time,
such comp,-rabili.ty rtata vioul,l support norther- nn e;;tr:;ordi:l"r.ily
3.arge increase in fire fi,t.hter pay nor nn e::traordinar.ily small
increase. Apparently, few citic; have established rates of pay
for the coming* year, so no systcrlati.c evidence n•ac presented at
the hearing concerning pay increases among these 13 comparable
cities.
Relationship to other City employees
At the request of the fact finder, the City prepared a supple-
mentary posthearing exhibit. Pa1;e 3 of that e;:h.ibit provide-- a
conpari.son of the ton of the salary range, for each year since 1973,
for Police Officer, .Senior Va.intenance '.lorker, 1'echanic I, and
Fire Fighter. i'7ith respect to Police Officer, an educo.tlon incen-
tive plan was a.va.i.7.a.hle with a maximum -of 60 i•er month durin.; the
1973-75 Period. Testimony by 1's. Forgan indicated that a. majority
Of the Polied Officers qualified for at ].cast somr. incentive, but
no evidence was adduced refiardint; the average incentive earned by
Police Officers. For comparison purposes, at least some; of the
incentive must be considered alonj with base pa;,. Since no better
e, )estima.te is Pv, able, the fact finder. will assume that, on average,
,r7 Police Officers earned half of t!ie incentive, or ":10. Usin- this
assumption, the .ratio of Fire Fi1*hter base Pay to Police Officer
x r"0 base pay plus t30 education incentive was .92 for the period 1973-
19 75) .
In 1976, the education incentive .for Police Officers was elim-
inated and base pay was increased to compensate for its loss by
some of the officers. At the sane time, the. Detective/Juvenile
Officer rank was abolished with the duties of those ranks to be
assigned to Police Officers with no pay premium. That is, the
duties were to be performed by Police Officers at their regular
base rite. 1's Vorgan testified, and the fact finder is persuaded,
that since the job has become more complex, some upward adjustment
in Police Officer pay relative to previous pay a.nd relative to the
pay of other City employees was warrented. A tunical differential
for Detectives/Juveni.le Officers is anpror.imntely ten percent. A
typical ratio of Detectives/Juvenile officers to Police Officers
i-rithin a department the size of Iowa City is one to eight, indicat-
ing that ten to fifteen percent of the barfraininf; unit work, is in
the higher classification. Hence, an increase of one to one and
one-half percent in Police Officer rates relative to other City
emP'loyees could he justified on the basis of the, change in the
Job requirements.
If vie adjust the projected Jul; 1., 1977, Police Officer base
rate down mrd by one and one-half percent to comnensate for the
above mentioned chane in job duties, then comnu-te ,92 of thai:
adjusted projec'tcd -,al iry, the rcmalt is opprovi.mntcl.,y '!1.. 1
This represents 'the rate which ''.Arc Fir;lrtcr:; W01.11(1 have 'to receive
as of July 1, 1977, if the his'i, rival. di.ffer•cntiel between Police
Officers and Fire F.luhters is to be presory^d. It should be c'lpha-
si:.ed that this fi,,^,ure takes into account loth the cha.nr•;e in job
dutues of Police Officers and a. fair estimate of the value of the
education incentive which was
"rolled
levclinto"
the
uld base
pay
require a f the
Police officer in 197 Spay
percent increase in the present base parr of x1020 per month.Additional testimony by Mix. P'eal Berlin, City i;anager, indi-
cated that the City has had somewhat T^ore turnover among* Police
Officers than among Fire Fighters. The fact finder must consider
such "labor market fdctors" in ma]:inr; a recommendation. Since
Police Officers have a higher turnover rate, some increase in the'.'
historical differential is probably appropriate, so that on the
basis of comparison with Police Officers, a final recommendation
on Fire Fighter salary increases would be somewhat less than
10.2 percent.
The compari^on of uniformed public safety perr.onnel is
traditionally the stronpest comparison amonp nuliicipal. employees
and, i.n the opinion of the fact finder., the. most important compar-
ison to consider. Other City employees must not he excluded,
hoe✓ever, and the supplemental exhibit provides data on two other .
groups of employees - Senior iiaintenanee Worker and Fechanic I -
who are in pay ranE,es similar to the hire Fighters. In both cases,
pay increases for the 1973-1.975 period were' identical with the
Fire Fighters so that the ratios remained constant. In 1976,
however, both nouns fell behind the Fire Fir�hters in wa±;e increases.
I.f Fire Fighters' salaries ;,ere to be put bac): into the historical
relationship �Ath 'these groups, .an increase of only one to t'::o
percent would be appropriate. This finding provides pp( itiona.l
evidence that the 10.2 percent increase which might appear appro-
priate on the basis of the single compn.rison with Police Officers
is too high.
Finally, the fact, finder must 'take notice of the.. pattern of
barrrainin7 which has occurred in Iowa City. The various barg.lini.ng
units, pre
zrticular].v police and fire, •^.re "out of phase" with one
another in their nerrot.ia.tionnwith 'the City. That is, the ars
Fighters contract with the City was for two and one-half years
commencinp in January, 1975• The agr.ecraen't called for cont of
livinr• i.mnrovements over its life. In the neantime, in 1976, the
police ne?Toti ^ted an increase of a pprori.matly le, percent in hese
pa,y even after ad'ustnents for the full. education incentive (:160)
and duty changes M') are taken into account. Although 64r. Loney '
Of course this salary i.s nubjce..t to
the average education incentive for Police
was dvg0. Thr, ;117.211 salary would very from
.r••ere 'to -assume all Police Officers .-.,ere
thn nrsumntion that
Officers prior to 1975
apnroxima'te].y :51090, if
receiving tho maximum
one
education incentive, to t-1165, if one wo.rc to assume no Police
Officers were receiving the education incentive.
• • 6
tenti..fi.ed that he h -r; no renew• tionr nhoul. the Propriety of
raises rocei.verl by other Cii;,; tI nl.o,yoc::, it is; rlui.to clear that
the Fire Piphtern now feel it i! their turn for n r;ubstanti;rl
increase.
The City for its part, reco,rnizcsthe in<;ta.bi.lity .in bar-
gaininp, as well a.s the financial disaster which lien ahead .if
this past pattern continues through too tinny more rounds, and
it has undertaken to stop the pattern with the Pire Fighters in
the present round of netrotiations. The fact finder is sympathetic
to the City's plight and will not be a pasty 'to a continuation of
anescal.atinn wage pattern. However, the above comparison of
sa..l.a.ries between Police Officers and Fire Fighters clearly shows
that a "catch-up" increase somewhat smaller than the Fire Fighters
had contemnlated, but somewhat greater than has been negotiated
wAth the Police. Officers for, the cominn year, would he appropriate
On the basis of the comp?rison with other City employees, then,
an increase bet:ceen 5.5 and somewhat less than 10.2 percent would
be appropriate.
The fact finder must address the issue•of differentials within
the bargaining; unit. The City proposes to change the percentage
differenti--1 among: the ranks in the fire department by granting
the same t55 increase across the board. r'o evidence was presented
to justify'a change in the historical. per.centa!r.e differentials
anon; ranks, however, and the fact finder will not recommend that
these "real" differentials be changed.
Cost of living
The City exhibit E14 contains evidence on the Consumer Price
Index for the Cedar Rapids area and major U.S. cities. Neither of
these is a precise measure of what has hop ened in Iowa City but,
according to testimony by Vs, r+orran, they do provide a rough
estimate of living cost changes which are relevant for this case.
At the hearing the fact finder indicated that he had general access
to consumer price index data nublished by the U.S. Bureau of Labor
Statistics and both parties had no objection to its use by -the fact
finder.
As a reneral principal, the imnortant consideration is whether
the salaries of employees in the bargainingr, unit have kept up with
the cost of .living. With respect to the Iowa City Fire Oenartment,
the answer to this question is a function of the hase period consid-
ered.. Ordinarily, the most important comparison is with cost of
li.vina increases over the life of an ..^;xcrment. Over the taco and
one-half year life of the parties' current agreement, the Al). U.S.
City Average price index :dill. have lncrersed from 156.1 (January,
1975) to about 176.5 (Jul -Y, 1977) •
This represents an approximate
17The predictor] index. of 176.5 is obviously nn estimate. It
is baser] on an assunption that the price index will rise at the
same rr..te over the first six months of 1977 as it did over the last
three months of 1976.
0
E
7
incrense in the co?t of livi.r:,r, f 13 percent. Piro Fighter.
salaries .in January 1975 were ';"62 nor r^onth. A 1.3 Percent
increase 1%,ou.ld yie'd ',975 - the salary level. which would full.y
connensato the Fire Fighter for cost of living increases over
the life of the current agreement. The current salary of :'11020
is, therefore, adequate to compensate for cost of living changes
over 'the life of the current agreement.
Similarly, if one examines a. ten veer poriod going back to
the 1967 base year for cost of living indoacs, the salary increases
of Fire Fighters in Iowa City have been .i.dequ^te to maintain their
'.real" lilcome. If, however, one examines the period, 1973-1977,
cost of living increases have outpaced Fire Fi hter salary increases.
The index in January 1973 was 127.7. P.y July, 1977, Fire Pi^liters
would need a salary of ^i13�k per. month to have maintained their
real income equal to what it was in January 1973.
The 1.973-74 period ;vas devestatinp, to most individuals in
terms of the erosion of real income. In most instances the fact
finder would not give 'great weight to 'the proceding finding. For
Fire Fighters in Iowa City, however, it. must• ho given some consider- '
ation because it was during 1973 that the City employed the firm of
Griffenhagen and Kroeger to study and make recommendations regarding
the City's salary plan. One must conclude that that study estah-
lished the "beat judgement" of professionals in the salnry survey
business of what the Iowa City Fire Fighter should be paid. Some
effort should. be made, therefore, to maintain the real income level
established ar a. result of that survey. The ?t5i increase proposed
by the City rrould he a move in the right direction for Fire Fi,7hters,
but a more suhstantial'increase seems both possible and desirable.
Furthermore, a ,55 increase for Lieutenants rand Captains would not
help to close the renal income gap caused by -the 1973-74• inflation.
An increase for these ranks equal in percentage terms to that received
by Fire Fighters would seem to he more defensible.
The Union presented evidence on the levels of "effective
buying, -income" and "household income" for 1975 i.n Iona City, The
fact finder could rive little weight to 'these cyMbits because
these measures are not directly comparable with Fire Fighter salary.
'Thr_ effective buyinr; income contains a number of adjustments to
r;ross household income, and both household income and effective
buyin!; income include all income to a household, not merely the
principal salary of the principal wage earner. Furthermore, no
evidence wss presented which would enable a. comparison of Fire
Fighter salaries to either of the income r:!casures. The fact finder
was not persuaded that there should he a, rel-ationship between Fire
Fir,hter income and the average innome of the community served by
the Fire Fir;hter. Could one argue that Fire Fi?chtcrs in wealthy
suburbs should be paid more than Fire Fighters in -the ghettos of
the disadvnnts.red? This data on community wealth Crud i.ncomo i.s
more appropriately considered in the next section concerning the
City's ability to pay.
• • 8
Other areas czplored at no -e lent{th viere hounin"� costs and
utility cost increases in Iowa .ity. Insuf.fici.ent evidence was
addured to support P. conclusion that .indi.vidu,'J. Fire Fifihters in
Iotj,..c City could not afford to obtain housin(. (even at the average
s.'
selling price last year) within the area d.escr.i.hed by the "resi-
dency rule •" It is apparent that a. pea fire Fifhter with little
capita). available for a down payment, a.nd no income available to
the household except the salary ?.s a. Fire Firliter., could not
purchase the "average" home sold in Iola. City last year. Ho^.ever,
no evidence was put forward to sur*,(,,est that this is the typical
situation facing members of the bar!*aininn unit. fore ir:.nortantly,
for reasons set forth in the preredin? r)ar.atrranh, the fn.ct finder
is not persuaded that Fire Fighters should necessarily .live in the
"average" home in the community they serve.
'' As to increases in the cost of housing and in utility costs,
these factors are part of the consumer pr.i.ce index considered pre -
,
w viously. No evidence was adduced to inclica.te tha.+. Iowa City .,.as
subject to either hither or lower housing or utility cost increases
than the typical U.S. city considered in the finder..
S�
Ability to finance recommendation
G•..N ' During the course of the hearinr consi.derah].e evidence eras
devel.oped a
concerning the vailability of. funds to finance any
recommendation growing out of this report. The principal Limit,'
tion on revenue growth for 'the City is" tho state nandated 9 percent
rrowth .limit on revenues to be dorived fr.on the general fund levy.
(The fact finder is aware that the statutory limit is; 7 percent
but. -that this can be increased to 9 nercont if the City chooses
to do so by conrlucting a special hea.ri.nF; in the iaatter.) Testi-
pony at the hearing did establish that the growth of revenues,
which could be available to the City's Genera.]. Fund, vrould he
preater than the data on page 172 of Union exhibit J'- Prorosed
'udFet_ City of To ,a City, rY 1978 - sur*! -est-. The apparent net
derrense•in Total. 3ecCity for the Genera..]. Fund of •3 l?ercen't is
the resu).t of chat fir• Perlin described as "very prudent and con-
servative financial ma.na(,.enent." for example
, a.lthouFh the City
expects to receive PlK20 thousand in Revenue Sharing funds (Proposed
Budget, pate lila), only ^••,2$9 thous^nd is shot as available for
Genera.]. Fund expenditures. Fr.. Berlin testified that the City was
reluctant to use P.evenue Sharing for recurrent expenditures since
there iar; no (uarantee that such funds would cc .1
to be available
to the City. The parties concurred, however, that Revenue Sharia(
would. continue for at least three more years.
With respect to Housing. and Community development Act funds,
the net decline In that budget line of b•7 percent al.so reflects
conservative fiscal. management. Prge 138 of the nud„et showA that
the City anticipates the Fame vll.oc?tion .in fiscnl 1978 as in 1977•
The allocation bac apparently not yet been approved, hoaevor.
M
a
Finally, the City i n •attrm ti.nrt to Ilu.i l d i.ts year end "carry
over account so that it ran avoid the necessity for borrowing;
during the short term (July to ' enter.iber) in anticipation of tax
revenue for the fiscal year. The City has been able to increase
its "carry over" during the current fiscal year by $438 thousand
and anticipates doing so again by a much smaller amount next year.
The conclusion of the fnet finder is that a.lthou,!�h Iowa City
does not have sufficient funds available for extraordinrry expendi-
tures, equit;tble wa;^c increases for Fire Pi!;hters in the range
sup„ested above - five to ten percent - could be sustained by the
City .,.,ithout impairing the performance and efficiency of. any City
function.
DISCUSSION
Compa.r.iron ^r.ith other Iowa Fire Fighters provides little
guidance for this fart finder in malting n recommendation, since
no evidence was introduced regarding salary increases for the
comin? year. One can anticipate that increases�,jill equal or
exceed the consumer prise index increase which ,!ill probably be
.in the ranre of four. and one-half to five percent.
Comparison with other City employees, particularly Police,
sug!*ests an increase somewhat below ten percent.
llsin.7 the 1073 base for cost of living increases suggests
that an 11. percent increase would be necessary to nut the Fire
Fighters back in the same position which was apparently recommended
in the Criffenhapen-Kroerrer Study, This is an outside limit,
hoi"evrr; if the term of the agreement is ronsidered, an increase
of .four and one-half to five percent would be sufficient to rom-
nens,"te for real income long. A compromise beteveen the two base
period results would clearly cover any .recent losses in real
income and at the'sa.me time be n step toward full recovery of the
1273 .level of real income. In future negotiations, perhaps more
�.,• of the 'loss can be recovered. Such a compromise would yield a
recommendation in the area of seven and one-half to eight percent.
II Fv� RFC01•' TENDATIOPI
After a thorough consideration. of all materials and testimony
I,'•; pregentefi at the hearing, the fact finder recommends a :•!age increase
of eight percent for each pay step in the bargaining unit.
February 19, 1977 .�
Fact Finder
6/ Ec-,y
77
PROPOSED BUDGET
CITT Of IOWR CITY
Ftll
1
19.7
"8
•
JULY.
1 1977
Ftll
T 0
JUNE 30,1978
I1
PROPOSED BUDGET
FISCAL YEAR 1978
JULY 1, 1977, to JUNE 30, 1978
CITY OF IOWA CITY
IOWA
MAYOR
Mary C. Neuhauser
CITY COUNCIL
John Balmer
Carol deProsse
L.P. Foster
David Perret
.Max Selzer
Robert Vevera
CITY MANAGER
Neal G. Berlin
FINANCE DIRECTOR
Rosemary Vitosh
I
' LETTER OF TRANSMITTAL
January 6, 1977
City Council
Civic Center
Iowa City, Iowa
Mayor and Councilmembers:
Submitted herewith, in compliance with the provisions of Article IV,
' Section 4.04(9) of the Charter, is the proposed budget for the City of
Iowa City for the period July 1, 1977, through June 30, 1978.
In accordance with Chapter 384 of the Code of Iowa, it is recommended
' that on February 8, 1977, you establish the date of March 1, 1977, for
the public hearing on the budget. Copies of this document together with
any modifications which you desire to make must be available for the
' public no later than February 15, 1977.
Sincere ..yours,
1
o'
eat G. Ser in
City Manager
' APPRECIATION
' Many citizens, the City Council and the City staff have provided input
to this FY 78 budget. The Finance Department, the Human Relations
Department and the City Manager's staff assumed responsibility for the
final preparation. However, without the dedication of all the City
employees who on a daily basis provide excellent services to the
residents of Iowa City, this budget would only remain a pile of papers.
' To all great appreciation is extended.
r'
1
' CITY OF IOWA CITY
' FISCAL YEAR 1978
PROPOSED BUDGET
IJ� TABLE OF CONTENTS
Page
'Bill"K111197:11II[IN
IMPROVE SERVICES? . . . . . . . . . . . . . .
. . . . . . . . 2
BUDGET OBJECTIVES . . . . . . . . . . . . . .
. . . . . . . . 3
ARE WE PRODUCTIVE? . . . . . . . . . . . . . .
. . . . . . . . 4
CITY COUNCIL GOALS . . . . . . . . . . . . . .
. . . . . . . . 5
GENERAL CONCERNS . . . . . . . . . . . . . . .
. . . . . . . . 7
REORGANIZATION. . . . . . . . . .
. . . . . . . . 9
DUPLICATION OR COOPERATION . . . . . . . . . .
. . . . . . . . 10
BUDGET -IN -BRIEF
Revenues. . . . . . . . . . . . . . . . . .
. . . . . . 11
Expenditures . . . . . . . . . . . . . . . .
. . . . . . 16
COMPARISON - ALL FUNDS . . . . . . . . . . . . . .
. . . . . . 18
PERSONNEL CHART . . . . . . . . . . . . . . . . .
. . . . . . 23
ALL FUNDS SUMMARY
25
GENERAL FUND
-';- -
Fund Summary . . . . . . . . . . . . . . . .
. . . . . . 26
Administration Program
Program Summary . . . . . . . . . . . .
. . . . . . 27
City Council. .
. 28
'
City Clerk. . . . . . . . . . • . .
. . . . . 29
City Attorney . . . . . . . . . .
. . . . . . 31
Boards and Commissions . . . . . . . . .
. . . . . . 33
'
City Manager.
34
Human Relations .
36
Human Relations Commission . . . . . . .
. . . . . . 38
Civil Service Commission . . . . . . . .
. . . . . . 40
s
Finance . . . . . . . . . . . . . .
. . . . . . 41
Public Works. . . . . . . . . . . .
. . . . . . 44
'
Government Buildings . . . . . . . . . .
. . . . . . 45
Community Development Program
'.
Program Summary . . .
. 47
Community Development . . . • . • . . .
• . . . . 48
Current Planning. . . . . . . . . .
. . . . . . 49
Comprehensive Planning . . . . . . . . .
. . . . . . 50
Leased Housing . . . . . . . . . . . . .
. . . . . . 51
Redevelopment . . . . . . . . .
. . . . . . 52
.1,1
Housing Cade Inspection . . . . . . . .
. . . . . . 53
I I
I 1
Page
Community Development Block Grant . . . . .
. . . . 54
Housing Rehabilitation. . . . . . . .
. . . . 55
Planning and Zoning Commission. . . . . . .
. . . . 56
Committee on Community Needs. . . . . . . .
. . . . 57
Housing Commission . . . . . . . . . . . . .
. . . . 58
Riverfront Commission . . . . . . . . . . .
. . . . 59
Engineering . . . . . . . . . . . . .
. . . . 61
Code Enforcement . . . . . . . . . . . . . .
. . . . 62
Public Safety Program
ProgramSummary . . . . . . . . . .
. . . . .. . . 64
Police. . . . . . . . . . . . . .
. . . . . . . . 65
Animal Control . . . . . . . . . . .
. . . . . . . . 67
Fire ........................
68
Transportation Program
Program Summary . . . . . . . . . . . . . . . . . . 70
Traffic Control . . . . . . . . . . . . . . . . . 71
Mass Transportation . . . . . . . . . ... . . . . . 73
Street System Maintenance . . . . . . . . . . . . . 76
Airport . . . . . . . . . . . . . . . . . . . . . . 77
Environmental Protection Program
Program Summary . . . . . . . . . . . . . . . . . . 78
Cemetery . . . . . . . . . . . . . . . . . . 79
Recycling. . . . . . . . . . . . . . . . . . . . . 80
Leisure and Cultural Opportunities Program
ProgramSummary . . . . . . . . . . . . .
. . . . . 81
Recreation . . . . . . . . . . . . . . . .
. . . . . 82
Parks . . . . . .
. . . . . 85
Parks and Recreation Commission . . . . .
. . . . . 87
Forestry. . . . . . . ... . . . . . . . .
. . . . . 88
Library . . . . . . . . . . . . . . . . .
. . . . . 89
DEBT SERVICE FUND
Fund Summary. 95
Summary Expenditures 96
CAPITAL PROJECTS FUND
Fund Summary . . . . . . . . . . . . . . . . . 97
Capital Projects Listing . . . . . . . . . . . . . . . . 98
ENTERPRISE FUNDS
Fund Summary . . . . . . . . . . . . . . . . . . . . . . 106
s'.
Page
Parking Revenue
Fund Summary - Parking Revenue. . . . . . . . . . . 107
Parking Operation and Maintenance . . . . . . . . . 108
Sewer Revenue
Fund Summary - Sewer Revenue. . . . . . . . . . . . 109
Pollution Control Operations Summary. . . . . . . . 110
Sewer Reserves Summary. . . . . . . . . . . . . 111
Sewer Bond Retirement and Reserves. . . . . . . . . 112
Pollution Control . . . . . . . . . . . . . . . . . 113
Water Revenue
Fund Summary - Water Revenue. . . . . . . . . .
. . 115
Water Operations Summary . . . . . . . . . . . .
. . 116
Water Reserve Summary . . . . . . . . . . .
. . 117
Water Bond Retirement and Reserves. . . . . . .
. . 118
Water Operations . . . . . . . . . . . . . . . .
. . 119
Refuse Collection Revenue and Landfill Revenue
Fund Summary - Refuse Collection Revenue. . . .
. . 120
Refuse Collection Operations Summary. . . . . .
. . 121
Refuse Collection Equipment Reserve Summary . .
. . 122
Refuse Collection Equipment Reserve . . . . . .
. . 123
Fund Summary - Landfill Revenue . . . . . . . .
. . 124
Landfill Operations Summary . . . . . . . . . .
. . 125
Landfill Reserve Summary . . . . . . . . . . . .
. . 126
Landfill Reserves127
Refuse Collection and Landfill Operations
128
TRUST AND AGENCY FUND
Fund Summary - Pension and Retirement . . . . . . . . . 130
Summary of Expenditures. . . . . . . . . . . . . . . 131
Revenue Sharing - Program Summary. . . . . . . . . . . . 132
1976 Amendments . . . . . . . . . . . . . . . . . . . . . 134
SPECIAL ASSESSMENT FUND
Fund Summary - Special Assessment. . . . . . . . . . . . 135
Summary of Expenditures . . . . . . . . . . . . . . . . . 136
SPECIAL REVENUE FUND
Road Use Tax - Program Summary . . . . . . . . . . . . . 137
HCDA - Program Summary . . . . . . . . . . . . . . . . . 138
INTRAGOVERNMENTAL SERVICE FUND
Equipment Division . . . . . . . . . . . . . . . . . . . 140
i
Page
CAPITAL OUTLAY - GENERAL FUNDS . . . . . . . . . . . . . . .
. 141
CAPITAL IMPROVEMENTS PROGRAM . . . . . . . . . . . . . . . .
. 144
CHARTS AND SUMMARY INFORMATION
Actual and Estimated Financial Summary FY 1977.
165
Projected Financial Summary FY 1978. . . . . . . . . .
. 167
General Fund Program Comparison. . . . . . . .
. 169
General Fund Annual Percentage Change By Program
170
General Fund Annual Percentage Change By
Classification of Expenditures . . . .
. 171
General Fund Annual Percentage Change By Receipts. . .
. 172
Reconciliation of Budgeted Transfers . . . . . . . . .
. 173
BUDGET ORGANIZATION
This FY 78 budget represents a change in direction, content and format.
During 1976, a citizen advisory budget committee assisted the City
Manager and the Finance Department in reviewing the budget process and
document. The members of the Committee are Clayton Ringgenberg, Tom
Eilers and John Harper.
This document which includes much more narrative material and emphasizes
programs and goals replaces the former budget format which was primarily
a financial document. The detailed financial information is now available
as a computer printout.
This document will be utilized for the discussion of service needs and
levels of service. For each program in the budget there is a financial
program summary, commentary on changes within the function, specific
goals and objectives and service options. Included in the appendix of
this document is additional detailed information, including an explanation
of transfers and a listing of capital outlay.
In previous years those Community Development functions, such as Block
Grant Administration and Redevelopment, funded with Federal funds were
I' included in the planning function of Community Development. In FY 78
separate additional information is provided for each function.
IThis coming year the Finance Department will work to further modify both
the budget process and document so that citizens and the City Council
�`` may more easily make service evaluations and policy decisions.
M �
IMPROVE SERVICE?
The December 17, 1976, issue of the Iowa City Press -Citizen included an
article entitled "Ways Sought To Improve Services' -6T Bromley*
which, in conclusion, stated: "Recent reviews of efficiency studies seem
to indicate that feedback, both positive and negative, is perhaps the
prime essential in improving productivity. And in fact, those city and
county departments known to this reporter which have set up systems
which encourage citizen response have, in my mind, the best records of
efficiency. By contrast, the closed systems, more often than not, end
up as hopeless quagmires. Shortchanged citizens are shunted from
official to official and clerk to clerk until they give up in despair. "
In 1976 the City of Iowa City instituted a Citizen Input Process. A
self-addressed, short questionnaire is sent to citizens at random throughout
the City on a monthly basis. Citizens are asked if they have requested
a specific service from the City in the past year, from what department
they requested the service, was the service courteous, prompt, satisfactory
and if not, why not. In addition the citizen is asked to evaluate City
services (very good, good, acceptable, poor) and other comments or
suggestions for improving City services are encouraged. Specific
complaints are followed-up when a personal identification is given. The
City of Iowa City agrees that one of the best ways to improve service is
to know what people think and what they expect!
*Syndicated columnist with Newspaper Enterprise Associates.
2
BUDGET OBJECTIVES
The following basic objectives guided the preparation of this FY 78
budget:
1. Minimize property tax increase.
2. Avoid use of revenue sharing funds for operating expenses.
3. Severely limit increases in the number of personnel.
4. Integrate City Council goals with departmental goals and operational
needs.
5. Maintain levels of service.
3
ARE WE PRODUCTIVE?
The City must seek ways to maintain service levels by increasing both
effectiveness and efficiency of services in this period when revenues
are not keeping pace with the City's needs and when citizens are seeking
more services and resisting reductions in service levels. In addition,
the City must cope with the action of the State Legislature to control
local government. (Where is Home Rule?)
The Research and Policy Committee of the Committee for Economic Develop-
ment recently issued a national policy statement entitled "Improving
Productivity in State and Local Government". This report states that
'
government productivity requires attention to ". . . . identifying goals and objectives, choosing among alternative approaches to achieve objec-
tives, and implementing programs." This FY 78 budget emphasizes all
three areas.
For a government to be efficient and effective a consensus concerning
goals and objectives must exist. In local government such consensus has
' been the exception. However, the need is clear. The report continues:
"In the absence of more objective criteria, elected officials are likely
to establish modified goals on the basis of demands from pressure groups,
levels of complaints, their own political ambitions, and views expressed
through the media, which both reflect and create public attitudes. Few
public officials consider what their respective governments ought to be
doing, focusing instead on the more immediate problems associated with
0 what they are doing."
... ...............................
'
"With any activity, the essential
priority is to
devote continual attention
-
to its major purpose, however difficult
that may
be to define. Intangible
goals must be redefined in terms
of more specific
and tangible objectives
that can be measured. Only then
can resources be
allocated toward their
accomplishment, strategy and activities
planned and
carried out, respon-
sibility for actions assigned to
specific people,
and performance ultimately
evaluated so that someone can be
held accountable
for results."
I
CITY COUNCIL GOALS
The FY 78 budget process has concentrated upon the identification of
goals and objectives by the City Council, boards and commissions and
departments. At a priority (and probably precedent too) setting session
on December 8, 1976, with the help of a facilitator, Mr. Clayton Ringgenberg
of the Institute of Public Affairs, the City Council together with the
City Manager and several other staff people identified service priorities
and specific project goals for FY 78. The City Council established two
lists of services. The first list was deemed NECESSITIES and the second
list was deemed NEAR NECESSITIES.
Included as NECESSITIES are:
1. Water
2. Sewer
3. Police
4. Fire
5. Transit
6. Solid waste
7. Building and housing code enforcement
B. Streets (construction, maintenance, and improvement, including
snow removal)
9. Maintenance of City buildings and facilities (including
parks and cemetery)
The NEAR NECESSITIES are:
1. Animal control
2. Library service
3. Recreation•service
4. Off-street parking
In addition, the Council has agreed that it will strive to retain those
services deemed NECESSITIES at least at the present level of service and
the NEAR NECESSITIES will be considered for service reduction if the
need .s ou d arise.
5
t
After agreement was reached concerning these basic services, the Council
'
developed a listing of specific programs with which the City should be
concerned. This list included 28 items ranging from Council -administration
relations to joint law enforcement center and bikeways. Upon completion
of the listing the City Council reached consensus on these six priority
projects for FY 78:
1. Urban renewal
2. Ralston Creek
,.
3. Comprehensive plan
`
4. University Heights contract
5. University Sewer contract
'
6. Elderly housing and service center
The FY 78 budget reflects the priorities of the City Council. In the
budget discussions and throughout FY 78 the City Council and the staff
must avoid being turned from these Council goals and objectives.
1.
.
1
1
GENERAL CONCERNS
For the last several years ominous clouds of financial concern have hung
over municipalities, not only in Iowa but throughout the country.
During this period Iowa City has maintained a strong financial position.
This is evident in a substantial year-end cash balance, the retention of
a AAA bond rating, a moderate increase in some services, and the maintenance
1
of virtually all other service levels. However, the pressure of collective
bargaining, growth of the City, a tendency for the growth of all revenue
sources to moderate, and the legislative strictures on municipal spending
1
all require that the City Council in the FY 78 budget discussions answer
several significant questions. These are:
1
1. How is the City going to make the necessary capital investment
required to maintain and expand the physical plant?
1
2. Is the overall level of general fund expenditures to high?
3. Should revenue sharing be allocated to the operating budget?
1
4. Should the year-end balance be modified?
In Iowa City's FY 77 budget appeal the Appeals Board indicated to Iowa
City that short term borrowing was a desirable alternative. The City
has always maintained a significant year-end cash balance. This enables
the City to meet its financial obligations in the early part of each
fiscal year. In the FY 78 budget the balance is reduced below that
1
which we believe to be financially prudent. However with controlled
spending in FY 78 it is believed that the year-end balance might increase.
In any case, if it should be decreased or should not increase, it may be
'.
necessary for the City to undertake some short term borrowing at the
beginning of FY 79.
The FY 78 budget allocates a sizeable portion of revenue sharing funding
for capital improvement purposes. It is believed that such an allocation
would facilitate the construction of a maintenance facility, which is a
necessity. The removal of this source of revenue from the General Fund
will require a restriction in the growth of general operating fund
programs in FY 78 and a reduction in FY 79 unless substantial new
revenues accrue to the City. If the City Council should institute the
recommended solid waste disposal fees in FY 78, there will be no other
major local revenue source available to the City.
It is clear that unless additional revenues are received, the City will
not be able to meet collective bargaining settlements of the magnitude
agreed to in the last several years unless the City wishes to decrease
the level of services in the General Fund.
It will be difficult to understand why General Fund expenditures may
have to be severely limited at the same time the City has available
other revenues to undertake housing, Community Development Block Grant
Programs, Urban Renewal and expansion of transit service. For example
if Congress should pass an operating transit subsidy for communities
under 50,000 population the City may want to expand transit service if
an adequate maintenance facility is available. With the property tax
[1
I1
lid it might be required at the same time to reduce other basic services
such as police, fire and parks and recreation. For with the property tax
lid, where is the General Fund Revenue.
LI
REORGANIZATION
' The functional portions of the budget do not reflect an organizational
change which will be instituted late in FY 77 or early in FY 78. Under
the reorganization, the divisions which include Building Inspection,
I Housing Code Inspection, Housing Rehabilitation and Leased Housing will
be constituted as a new department of Housing and Inspection Services.
The position of Director of Housing and Inspection Services will be
' . created to replace the position of building official. The position of
sign inspector will be deleted. Henceforth, sign and zoning inspections
will be handled on a complaint and application basis by all inspectors
Iwithin the Building Inspection Division.
The purpose of this reorganization is to insure coordination of all
services related to construction and housing. Such coordination should
' reduce problems resulting from multiple inspections and insure an upgrading
of the housing stock.
' With this reorganization the divisions within the Department of Community
Development will be Current Planning, Long Range Planning, Redevelopment
(Urban Renewal), and Program Development, which is the HCDA Block Grant
Program. However, in the future it is expected that Program Development
I will be primarily concerned with federal and state programs and the
development of grant proposals to increase federal and state resources
' coming to Iowa City. If the Council in the months immediately ahead
should approve of this structural reorganization, the appropriate
changes will be incorporated in the FY 78 budget as budget amendments.
N
[1
[1
DUPLICATION OR COOPERATION?
Citizens can not afford to pay for government duplication. In FY 78 the
City should initiate discussions with the other governmental agencies,
the County and School District, to determine where there might be increased
cooperation, elimination of duplication and perhaps consolidation. What
about purchasing, recreation facilities, joint location of school and
recreation facilities, joint office facilities, joint law enforcement
facilities, joint computer facilities? Or even what about a consolidated
City -County government?
10
I
1
BUDGET -IN -BRIEF
REVENUES
The General Fund property tax request for FY 78 will be $3,413,190*
allocated as follows:
City services are financed from many sources and these sources have
limitations both as to amount and use. The General Fund property tax
levy can be used for the support of General Fund services, such as
police, fire and park and recreation services. The levy cannot exceed
$8.10 per $1,000 of assessed valuation. However, the State Legislature
has further limited this levy by placing a 7% and a 9% lid. In the FY
78 budget a general fund levy increase of 7% is proposed. If the increase
was more than 7%, then a second hearing would have to be held to justify
the additional increase.
In FY 77, the General Fund levy was reduced $300,000 by the State Appeals
Board. Consequently the City balanced the operating budget by instituting
measures which increased the year end balance in FY 76 and including
:.� added unanticipated revenue, such as the State Operating Transit Assistance
In FY 78, $3,384,774 in property tax revenue in the general fund has
been allocated, an increase over FY 77 State approved budget of $3,163,752
or 6.988%. This increase requires that the FY 78 budget, particularly
in the General Fund, be a hold -the -line effort. Accordingly, there are
few service level improvements in the FY 78 budget.
*Includes monies and credits of $28,416.
FY 77
FY 78
ASSESSMENT
ASSESSMENT
DOLLARS PER $1000
DOLLARS PER $1000
'
General Fund $3,192,168* 7.338
$3,413,190* 7.645
Tort Liability 130,830 .236
194,800 .440
' .
Debt Service 735,874 1.707
Trust & Agency 653,593 1.516
768,841 1.736
600,000 1.355
TOTAL $4,712,465 10.797
$4,976,831 11.176
1
This levy reflects a .379 increase in the
tax rate required for FY 78
and represents $316.95 per year on the assessed
value of the average
'
residential property in Iowa City. As of
January 1, 1976, the City
assessor computed the average assessed value
for residential property to
be $28,362. Because of the property tax
lid placed on cities by the
Legislature, the City can not levy the maximum
of $8.10 in the General
Fund.
The total assessed value upon which taxes
are levied in Iowa City has
increased from $431,131,910 to $442,768,489 as of January 1, 1976.
City services are financed from many sources and these sources have
limitations both as to amount and use. The General Fund property tax
levy can be used for the support of General Fund services, such as
police, fire and park and recreation services. The levy cannot exceed
$8.10 per $1,000 of assessed valuation. However, the State Legislature
has further limited this levy by placing a 7% and a 9% lid. In the FY
78 budget a general fund levy increase of 7% is proposed. If the increase
was more than 7%, then a second hearing would have to be held to justify
the additional increase.
In FY 77, the General Fund levy was reduced $300,000 by the State Appeals
Board. Consequently the City balanced the operating budget by instituting
measures which increased the year end balance in FY 76 and including
:.� added unanticipated revenue, such as the State Operating Transit Assistance
In FY 78, $3,384,774 in property tax revenue in the general fund has
been allocated, an increase over FY 77 State approved budget of $3,163,752
or 6.988%. This increase requires that the FY 78 budget, particularly
in the General Fund, be a hold -the -line effort. Accordingly, there are
few service level improvements in the FY 78 budget.
*Includes monies and credits of $28,416.
II
Consistent with the practice of previous years, all revenue estimates
are conservative. In budget preparation it is important to ensure that
the level of revenue projected will actually materialize.
Another source of revenue that can be used for general fund operations
is the monies and credits replacement fund. Formerly a State law levied
a tax on certain monies and credits and monied capital. This tax was
repealed and the State established a replacement fund which provides to
Cities the same amount of revenue they were receiving at the time the
tax was repealed. In FY 78, the City will receive $28,416.
A military service credit replacement has been established which returns
to cities part of the property tax lost through the military service tax
credit. In FY 78, this fund will return $13,715 to Iowa City for General
Fund purposes.
These monies are apportioned to Cities by the State Treasurer in proportion
to the money allocated by the State for the military service tax credit.
The City also levies property tax for other purposes. These include
debt service, trust and agency, and tort liability. These funds can
only be utilized for the purpose for which they are levied.
The debt service levy provides funds for the payment of principal and
interest on general obligation bonds of the City. It can also be
utilized to fund the payment of any judgments against the City, unless
other funding sources are provided by State law.
The City has issued general obligation bonds for various purposes. Two
bond issues for sewer construction and water treatment plant improvements
are paid for out of sewer and water revenues. Therefore no property tax
is levied for those two issues. The FY 78 levy will be for the payment
of interest and principal on the general obligation bond issues, excluding
the sewer and the water projects.
A special property tax levy is established for the payment of pension
and related employee benefits. These include social security, the Iowa
Public Employees Retirement System, and the Police and Fire Pension
contributions of the City. The Attorney General has ruled that cities
can not levy in the Trust and Agency fund until the City has reached its
$8.10 maximum levy in the General Fund. For this reason, in FY 78 in
the State budget submission, the pension costs will be divided with some
in the General Fund and the remainder in the Trust and Agency Fund.
However, the State Appeals Board will not include that protion of the
pension,costs included in the General Fund in the computation of the 7%
property tax lid. This proposed budget has included all pension costs
in the trust and agency levy so that there will be an understanding of
the total, amount required.
A special levy, tort liability, is provided to pay the cost of certain
insurance coverage. This includes general liability, motor vehicle
liability, products liability, errors and omissions and false arrest
insurance. Because the City currently is unable to purchase adequate
liability coverage, this fund in FY 78 provides for a self-insurance
reserve of $100,000. An additional $99,000 is provided for insurance
and insurance deductibles.
12
I
' Increasingly assistance from other governmental agencies is a major
source of revenue. This includes both Federal and State assistance.
State Municipal Assistance distributes general State revenues to Cities
' on a ratio of the City's population to the total population of the
State, except that the assistance can not exceed one-half of the amount
collected by the City in property tax levies. If the Legislature
' approves the same level of funding as in FY 77, the City will receive
approximately $5.70 per capita. It is expected that the City will
receive $272,141 from this source in FY 78.
13
The State returns 10% of the revenue obtained from State liquor licenses
and permits. The FY 78 estimate is $4.75 per capita or $226,784 to the
City.
'
State revenue received from the registration of motor vehicles, fuel
tax, license fees and the use tax on motor vehicles, trailers and
accessories and equipment is apportioned to each City on a ratio of a
'
City's population to the population of all Iowa cities. The per capita
contribution is expected to be approximately $18.50 or an estimated
$883,264. The City uses all of this revenue to finance the operations
and projects of the Traffic Control and the Street System Maintenance
functions. These funds can only be used for street maintenance and
improvement purposes.
'
A
State tax is levied on the net income of financial institutions. The
State retains 55% of the total tax and 60% of the difference is dis-
tributed to cities and 40% to counties. The tax is distributed to the
'
city and county within which it originated. This source of revenue can
be utilized for any General Fund purpose.
'
Federal General Revenue Sharing has recently been renewed. In FY 78, it
is expected that Iowa City will receive $520,000 from this source. This
revenue can be utilized for virtually any General Fund purpose, operating
'
or capital expenditure. In FY 78, only $259,108 is being allocated for
general operating purposes.
Intergovernmental revenue will decrease significantly because less
Federal Revenue Sharing has been included in the operating budget. In
addition, because the State operating transit funding may have been
viewed by the Legislature as a one-time appropriation, this revenue
source is not included in the FY 78 budget.
A city can establish enterprise funds which are utilities and other
'
services supported solely from the revenues derived from the service
.
rendered. The City has five enterprise funds: water, sewer, parking,
refuse collection and landfill. In recent years water revenue increased
due to a rate schedule increase in FY 76 and the sewer revenue increased
1
as the result of a rate increase in August 1976. In FY 78 most of the
revenue increase in water and sewer will result from new housing.
The parking revenue increased about 14% in the first 3 months of FY 77
as a result of the $2 parking ticket and increased enforcement program
which accelerated towing. It is not expected that this revenue increase
13
' will be maintained throughout the fiscal year. The parking revenue fund
has a strong cash balance which will facilitate the construction of the
first parking ramp in the urban renewal area and the issuance of parking
revenue bonds.
' It is proposed that two additional enterprise funds be created in FY 78.
The refuse collection fund will be financed from a charge to be paid by
' all residential users of the service. It is proposed that a waiver be
established for certain elderly and other low income customers. The
landfill fund will be financed from user charges collected for landfill
_ service.
In FY 78, a charge of $5.15 per ton will finance the operations of the
landfill. For the residential user, a charge of $2.68 per pick-up
location will finance both the collection and disposal of residential
solid waste. This monthly charge takes into account a reduced fee or
no service charge for about 10% of the customers who may represent
elderly or other low income residents.
Another service revenue for the City is transit fares. The monthly pass
system together with a slight reduction is ridership will yield reduced
revenue in FY 77. The FY 78 revenue has been adjusted accordingly.
In FY 78, it is expected that the City will receive $175,045 from
' licenses and permits issued by the City. Most of this revenue will come
from building permits ($91,000) and beer and liquor permits and licenses
($66,300). Other sources are bike licenses, peddlers licenses, elec-
tricians and plumbers licenses, animal licenses and burial permits..
The reveune from construction licenses will increase because it is
anticipated that the construction level will remain high in FY 78 and a
7T plan checking fee is being proposed to finance a plan checker.
Fines and forfeitures are a major source of revenue for General Fund
' operations. In FY 78, it is estimated that the City will receive
$276,000 of which $220,000 will be derived from traffic parking vio-
lations. The magistrates Court is expected to return $40,000 to the
' City from the violations of City ordinances. Library fines are expected
to total $16,000.
It is anticipated that revenue from parking fines will be $20,000 less
in FY 78 than in FY 77. In the first quarter of FY 77, the City instituted
an accelerated enforcement policy to resolve outstanding tickets. It is
expected that the need for such enforcement will decline and a lower
level of yearly revenue will be attained.
A great variety of charges for services will return $400,621 to the City
in FY 78. The major sources are building and development charges
;., ($8,460), animal boarding and impounding ($7,000), University of Iowa
public safety contract ($186,000), recreation services and lessons
($105,600), and library service contracts ($75,675).
14
I
Charges for services in FY 78 will decline by approximately $150,000.
Charges collected for landfill services will be transferred to the
landfill enterprise fund and revenue is projected for only half of the
fiscal year from University Heights.
The City seeks to invest all idle funds at the best possible interest
rate. In FY 78, it is expected that the City will receive $105,100 from
this source.
There are a number of sources of miscellaneous revenue, including the
sale of unclaimed bikes, sale of real estate, commissions and conces-
sions, and deposits. This revenue is estimated to be $45,232 in FY 78.
Administrative transfers are sometimes thought to be revenue. While
they may actually provide for the financing of a service, particularily
in the administrative program, the revenue sources appear generally as a
transfer in an enterprise fund. A calculation is made of the costs
which are required to provide certain staff services to the enterprise
funds. This amount is then transferred from the enterprise fund to the
administrative program. For example, the Finance Department is responsible
for all of the water and sewer billing and the cost of this service is
paid for by the water revenue fund through a transfer to the admin-
istrative program.
Transfers also are made for other than the payment of administrative
services.. A complete explanation of transfers appears elsewhere in this
document.
15
I
EXPENDITURES
The recommended operating budget for all Funds in FY 78 is $22,084,123
which includes $9,428,585 of proposed capital improvements. This
reflects a 21.1% increase over FY 77.
' While many expenditure categories in the General Fund have been reduced,
there are two areas where significant increases are provided. These are
personal services and services and charges.
The FY 78 budget severely limits additional personal. A comparison of
the number of personnel for FY 77 and FY 78 appears elsewhere. The 1976
Municipal Year Book provides comparative personnel information. For 16
cities in the Midwest, ranging from 31,000 to 199,000 population, the
average number of employees per 1,000 population is 10.1. During the
same period, Iowa City had 7.7 employees per 1,000 population.
Personnel costs are primarily controlled by collective bargaining
agreements. Employees of the City are represented by three unions:
AFSCME (Local 183), the Iowa City Police Patrolmen's Association and the
Internation Association of Fire Fighters (Local 610).
The majority of City employees (225) are represented by AFSCME. The
union is comprised of two bargaining units, one composed exclusively of
Library employees and the other composed of City employees in all other
departments. All supervisory, confidential, temporary employees and
others who are excluded by law in Chapter 20 of the 1975 Code of Iowa
are excluded from the units and from the terms, conditions, or appli-
cation of the Agreement. The present AFSCME contract is effective
between July 1, 1976, and June 30, 1978, inclusive. Sworn police officers
and fire fighters are also excluded.
The AFSCME contract also provides for a cost of living escalator based
on the Consumer Price Index of the Department of Labor. The August 1976
settlement provides a 2 year contract with $70 per month being paid
during the first year (FY 77) and an average maximum of $45 per month if
the Index reaches the maximum contractural limitation for FY 78.
Sworn police officers are represented by the Iowa City Police Patrolmen's
Association. The bargaining unit is composed of all Iowa City police
officers. Exempt from the unit are the Police Chief, Captains, Sergeants
and other confidential, administrative, supervisory, less than half-time
employees, and those excluded by Chapter 20, Code of Iowa. The present
contract is effective July 1, 1976, through June 30, 1978, inclusive.
The contract provides for a four step pay plan based on length of employ-
ment. Each step is 18 months in duration. A 5% increase was negotiated
for FY 78 wages. In dollar amounts an employee at the top of the range
receives a $60 per month increase. The command staff will also receive
a 5% increase.
16
1
'
Fire Fighters are represented by the International Association of Fire
Fighters. The bargaining unit is
composed of fire fighters, lieutenants,
and captains. Exempt from the unit are the fire chief, fire marshall,
training officer, battalion chiefs and other employee's excluded by
Chapter 20. The contract for FY 78 currently is being negotiated.
Employees who are administrative, supervisory or otherwise ineligible
'
for collective bargaining are covered by the Personnel Rules and Regu-
lations. Some are eligible for Civil Service. Salaries and benefits
are determined by the City Council upon the recommendation of the City
Manager. A 5.5% to a 7% increase is proposed for each employee in the
FY 78 budget. The amount of the increase will be determined by the
department head, with the approval of the City Manager.
Three expenditure areas increase substantially under services and
charges. These are public utility service, aid to agencies and miscel-
laneous. The Iowa -Illinois Gas and Electric Company instituted a 25%
'
increase in gas rates in December 1976. The impact of this increase is
reflected for a full year in the FY 78 budget. It is recommended that
HCDA Block Grant Funds be utilized to fund an energy conservation study
in FY 78. A firm recognized in this field should be employed to under-
take the program.
The aid to agencies increase reflects the human services component of
the comprehensive plan which is being conducted by the Johnson County
Regional Planning Commission and the $60,000 allocated for special
transportation services for the handicapped and elderly.
;.'
Under miscellaneous, increases are included for the City Council election,
the rental of police cars and the leasing for a full year of the additional
>,
space in the Davis Building.
Funding has not been included in the FY 78 budget for any unemployment
compensation obligations in the last half of the fiscal year. Until
that time, these costs will be absorbed by the Federal government. If
the Federal program is not extended, the cost to the City will have to
be absorbed within the operating budget.
The budget establishes as a priority the construction of a new maintenance
facility. The City Council has received and reviewed a report concerning
this recommendation. The FY 78 budget recommends that the financing of
this project come from a number of sources, including a general obligation
bond issue (which requires a vote of the electorate), General Revenue
Sharing, the mass transit equipment reserve, and the proceeds from the
sale of the existing bus garage and the water utility garage and storage
yard on Gilbert Street. If the City is going to provide the level of
service desired, a new maintenance facility is a must. A combination of
revenue sources has been suggested to fund this project in order to
minimize the amount of the general obligation bond issue. However, it
is recognized that this recommendation does not deal with the general
fund financing problems resulting from the use of revenue sharing for
capital expenditures.
17
CITY OF IOWA CITY
FY 77 RECEIPTS
Fines & Use of
Forf. Misc Money 2.4%
1.7% 2%
Licenses & GRS
Permits .8% �a
� Comm.
Block
10.3%
Other
13.9%
Charges
Services
16.6%
In 8.1%
Property Tax
26.0%
18
0
CITY OF IOWA CITY
FY 77 EXPENDITURES
General 39.5%
Capital Project
32.1%Water Revenue
10.4%
Sewer Rev.
Parking Rev Trust & 5.1%
1%I Agency 3.8%
RefuseLandfill
Coll. 1.1% Ops. 1.6%
19
CIFY OF IOWA CITY
FY 78 RF.CIAPTS
1:
Bond Sales
31.6%
Property Tax
22.4%
Licenses &
'
Permits .8%
GRS 1.2%
®RolUse
Charges for
ines & Forf. 1.2%
Services
se of Money
16.2%
her 2.3%
Commants 2.8%
'
Block 6.3% 3.1%
Grant
7.7%
Transfers4.4%
'
In
1 •
i'Y'
•
20
1
CITY OF IOWA CITY
FY 78 EXPENDITURES
Capital Projects
42.7%
General 32.5%
21
Rev. \4
&% l
Spec. Assess. .2%
-Parking Rev. .4
Refuse Coll.1.5%
Landfill Ops.
2.1%
Trust &
Agency
r Rev.
Serv.
1.1
COMPARISON OF PERCENTAGES & DOLLAR AMOUNTS PROPOSED TO BE EXPENDED
REVISED FY 77 BUDGET AND PROPOSED FY 78 BUDGET
ALL CITY BUDGETED FUNDS
REVISED FY 77 BUDGET
RECEIPTS
SOURCE
$
%
Property Tax
$ 4,712,465
26.0
Licenses & Permits
140,625
.8
Fines & Forfeitures
304,000
1.7
Charges for Services
2,998,859
16.6
Road Use Tax
1,163,167
6.4
General Revenue.Sharing
684,369
3.8
Community Block Grant
1,866,794
10.3
Other Grants
2,525,003
13.9
Use of Money
427,240
2.4
Bond Sales
1,456,000
8.0
Miscellaneous
360,557
2.0
Transfers In
1,461,993
8.1
TOTAL .
$18,101,072
100.0
EXPENDITURES
FUND $
General
$ 7,213,066
39.5
Debt Service
987,357
5.4
Capital Projects
5,849,454
32.1
Enterprise:
$
%
Parking Revenue
179,308
1.0
Sewer Revenue
927,481
5.1
Water Revenue
1,902,812
10.4
Refuse Collection
193,783
1.1
Landfill Operations
290,914
1.6
Trust & Agency
695,756
3.8
Special Assessment
3,050
0.0
TOTAL
$18,242,981
100.0
PROPOSED FY 78 BUDGET
RECEIPTS
EXPENDITURES
SOURCE
$
%
FUND
$
%
Property Tax
$ ,976,831
22.4
Licenses & Permits
175,045
.8
General
$ 7,180,566
32.5
Fines & Forfeitures
276,000
1.2
Debt Service
993,641
4.5
Charges for Services
3,613,565
16.2
Capital Projects
9,428,585
42.7
Road Use Tax
983,996
4.4
Enterprise:
General Revenue Sharing
259,108
1.2
Parking Revenue
84,844
.4
Community Block Grant
1,701,700
7.7
Sewer Revenue
1,004,910
4.5
Other Grants
632,120
2.8
Water Revenue
1,762,348
8.0
Use of Money
503,806
2.3
Refuse Collection
321,362
1.5
Bond Sales
7,033,000
31.6
Landfill Operations
466,522
2.1
Miscellaneous
679,279
3.1
Trust & Agency
789,495
3.6
Transfers In
1,409,221
6.3
Special Assessment
51,850
322,084,123
.2
TOTAL
22�
100.0
TOTAL
100.0
22
PERSONNEL*
FISCAL YEAR 1977
FULL
FULL PART TOTAL TIME
TIME TIME EMPLOYEES EQUIV.
FISCAL YEAR 1978
FULL
FULL PART TOTAL TIME
TIME TIME EMPLOYEES EQUIV.
23
ADMINISTRATION PROGRAM
Legislative Function:
City ,Clerk -
3
0
3
3
3
0
3
3
City Attorney
4
0
4
4
4
0
4
4
Executive Function:
1I
City, Manager.
4
0
4
4
4
0
4
4
,i
Human Relations
4
0
4
4
4
0
4
4
Financial Admin.
33
2
35
34
33
2
35
34
Public Works
2
0
2
2
2
0
2
2
Government Bldg.
1
2
3
2
1
2
3
2
PROGRAM TOTAL
51
4
55
53
5T
4
55
53
COMMUNITYDEVELOPMENT PROGRAM
Planning
28
3
31
30
28
3
31
30
Engineering
17
0
17
17
18
0
18
18
PROGRAM TOTAL
45
3
48
47
46
3
49
48
PUBLIC SAFETY PROGRAM
Police Protection
62
16
78
70
62
16
78
70
Fire Protection
52
0
52
52
52
0
52
52
PROGRAM TOTAL
114
16
130
122
114
16
130
132
TRANSPORTATION PROGRAM
Traffic Control
9
0
9
9
9
0
9
9
Mass Transportation
23
18
41
36.5
23
17
40
35.75
Street System Maintenance
17
0
17
17
17
0
17
17
PROGRAM TOTAL
49
18
67
62.5
49
11
6
�T 5
ENVIRONMENTAL PROTECTION PROGRAM
Cemetery
4
0
4
4
4
0
4
PROGRAM TOTAL
4
0
4
4
4
0
4
4
*Does not include seasonal or temporary
employees
which are
principally
in Public
Works and
Parks &
Recreation
during the sumner months. Also
there are
temporary employees
in Recreation and
the Library
during
the school year.
**Police includes Animal Control
officers
(4 FT and 1 PT).
23
FISCAL
YEAR 1978
PERSONNEL
-2-
FULL
PART
TOTAL
FISCAL
YEAR 1977
TIME
EMPLOYEES
EQUIV.
11
FULL
12
FULL
PART
TOTAL
TIME
15
TIME
TIME
EMPLOYEES
EQUIV.
LEISURE & CULTURAL OPPORTUNITIES
10
53
49.60 =
307
r -Recreation -
11
1
12
11.6
Parks & Forestry
15
0
15
15
Library:
17
8
25
22.75
PROGRAM.TOTAL
43
0
52
49.35
-:GENERAL FUND TOTAL
306
50
356
337.85
ENTERPRISE FUNDS
58.0
13
0
PARKING REVENUE FUND:
13
13
0
13
Operation & Maintenance
3
0
3
3
SEWER REVENUE.FUND:
Operation &'Maintenance
15
0
15
15
WATER REVENUE FUND:
Operation & Maintenance
22
0
22
22
LANDFILL; FUND:
Operation'&'Maintenance
5.5
0
5.5
5.5
REFUSE COLLECTION:
Operation & Maintenance
12.5
0
12.5
12.5
ENTERPRISE FUNDS TOTAL
58.0
0
58.0
58.0
INTRAGOVERNMENTAL SERVICE FUND:
Equipment Maintenance
13
0
13
13
13
0
13
13
GRAND TOTAL
371
.50
427
400.85
24
FISCAL
YEAR 1978
FULL
FULL
PART
TOTAL
TIME
TIME
TIME
EMPLOYEES
EQUIV.
11
1
12
11.6
15
0
15
15
17
9
26
23
43
10
53
49.60 =
307
50
357
338.85
3
0
3
3
15
0
15
15
22
0
22
22
5.5
0
5.5
5.5
12.5
0
12.5
12.5
58.0
0
58.0
58.0
13
0
13
13
13
0
13
13
378
50
428
409.35
L
I1
ALL CITY BUDGETED FUNDS
FUND SUMMARY
CLASSIFICATION ACTUAL ESTIMATE BUDGET
FY 1976 FY 1977 FY 1978
BEGINNING BALANCE
$ 3,912,061 $ 3,587,588
$ 4,193,842 $ 4,712,465
192,939
242,714
2,517,134
2,610,389
468,285
214,121
462,411
819,071
284,641
$12,005,547
$ 4 ,968,727
666,614
1,647,216
2,158,777
1,268,257
1,620,429
$12,330,020
$ 3,587,588
25
140,625
304,000
2,998,859
6,497,401
427,240
1,558,489
540,424
921,569
$18,101,072
$ 5,905,640
770,633
2,118,253
6,511,568
1,334,695
1,602,192
$18,242,981
$ 3,445,679
�r
$ 3,445,679
$ 4,976,831
175,045
276,000
3,613,565
4,056,924
503,806
7,232,279
436,327
972,894
$22,243,671
$ 6,479,595
761,536
2,483,439
9,579,083
1,328,196
1,452,274
$22,084,123
$_3.,605,227
RECEIPTS:
Property Taxes
Transfers:
Bond Transfers
Other Receipts:
Expense Transfers
Licenses & Permits
Other Transfers
Fines & Forfeitures
TOTAL RECEIPTS.
Charges for Services
Intergovernmental Revenue
EXPENDITURES:
Use of Money & Property
--FersonaT Services
Miscellaneous .Revenue
$ 3,912,061 $ 3,587,588
$ 4,193,842 $ 4,712,465
192,939
242,714
2,517,134
2,610,389
468,285
214,121
462,411
819,071
284,641
$12,005,547
$ 4 ,968,727
666,614
1,647,216
2,158,777
1,268,257
1,620,429
$12,330,020
$ 3,587,588
25
140,625
304,000
2,998,859
6,497,401
427,240
1,558,489
540,424
921,569
$18,101,072
$ 5,905,640
770,633
2,118,253
6,511,568
1,334,695
1,602,192
$18,242,981
$ 3,445,679
�r
$ 3,445,679
$ 4,976,831
175,045
276,000
3,613,565
4,056,924
503,806
7,232,279
436,327
972,894
$22,243,671
$ 6,479,595
761,536
2,483,439
9,579,083
1,328,196
1,452,274
$22,084,123
$_3.,605,227
>
Transfers:
Bond Transfers
Expense Transfers
Other Transfers
TOTAL RECEIPTS.
'
EXPENDITURES:
--FersonaT Services
Commodities
Services & Charges
Capital Outlay
'
Debt Service
Transfers
TOTAL EXPENDITURES
'
ENDING BALANCE
$ 3,912,061 $ 3,587,588
$ 4,193,842 $ 4,712,465
192,939
242,714
2,517,134
2,610,389
468,285
214,121
462,411
819,071
284,641
$12,005,547
$ 4 ,968,727
666,614
1,647,216
2,158,777
1,268,257
1,620,429
$12,330,020
$ 3,587,588
25
140,625
304,000
2,998,859
6,497,401
427,240
1,558,489
540,424
921,569
$18,101,072
$ 5,905,640
770,633
2,118,253
6,511,568
1,334,695
1,602,192
$18,242,981
$ 3,445,679
�r
$ 3,445,679
$ 4,976,831
175,045
276,000
3,613,565
4,056,924
503,806
7,232,279
436,327
972,894
$22,243,671
$ 6,479,595
761,536
2,483,439
9,579,083
1,328,196
1,452,274
$22,084,123
$_3.,605,227
I
GENERAL FUND -
ADMINISTRATION
COMMUNITY DEVELOPMENT
PUBLIC SAFETY
TRANSPORTATION
ENVIRONMENTAL PROTECTION
LEISURE & CULTURAL OPPORTUNITIES
Ili
GENERAL FUND
ADMINISTRATION PROGRAM
PROGRAM SUMMARY
CLASSIFICATION ACTUAL ESTIMATE BUDGET
FY 1976 FY 1977 FY 1978
i
BEGINNING BALANCE
:1
RECEIPTS:
Property Taxes
Other Receipts:
Licenses & Permits
Fines & Forfeitures
Charges for Services
Intergovernmental Revenue
Use of Money & Property
Miscellaneous Revenue
iTransfers:
Bond Transfers
Expense Transfers
iOther Transfers
TOTAL RECEIPTS
iEXPENDITURES:
ersona Services
$ 472,059 $ 392,440
$ 99,840 $ 295,698
69,950
223,555
52
451,135
73,416
6,260
154,744
$1.078.95
$ 590,660
17,820
447,438
8,635
94,018
$ 1,158,571
$ 392,440
27
66,025
286,000
40
585,988
80,000
217,506
$ 1.531,257
$ 693,500
24,070
560,036
29,287
$ 1,306,893.
$ 616,804
$ 616,804
$ 223,216
77.,125
260,000
50
617,000
80,000
5,900
260,647
$ 745,624
22,360
578,785
14,940
$1,361,709
$ 774,033
Commodities
Services & Charges
Capital Outlay
Debt Service
Transfers
TOTAL EXPENDITURES
i,
ENDING BALANCE
$ 472,059 $ 392,440
$ 99,840 $ 295,698
69,950
223,555
52
451,135
73,416
6,260
154,744
$1.078.95
$ 590,660
17,820
447,438
8,635
94,018
$ 1,158,571
$ 392,440
27
66,025
286,000
40
585,988
80,000
217,506
$ 1.531,257
$ 693,500
24,070
560,036
29,287
$ 1,306,893.
$ 616,804
$ 616,804
$ 223,216
77.,125
260,000
50
617,000
80,000
5,900
260,647
$ 745,624
22,360
578,785
14,940
$1,361,709
$ 774,033
' ADMINISTRATION PROGRAM
CITY COUNCIL
' FUNCTION
All powers of the City are vested in the City Council, except as other-
wise provided by State law or the Charter. The Council is responsible
for the appointment of the City Clerk, the City Attorney and the City
Manager. The Council establishes policy for the City principally
through the approval of ordinances and resolutions.
' GOALS
The goals of the Council appear under "City Council Goals" in the Table
of Contents.
COMMENTARY
The one change in the level of service in the Legislative (City Council)
function is reflected in an additional $20,000 allocated under services
and charges, professional services. This funding is provided for the
purpose of establishing a strategy for attracting industry to Iowa City.
It is expected that this appropriation will be utilized for an assess-
ment of Iowa City's potential and the development of a specific program
for seeking prospective industry and perhaps the creation of an organizational
structure, public, private or quasi -public. If the City is to develop a
stronger tax base, it is imperative that industry serve as a strong
foundation. Iowa City is very fortunate in having a few strong extremely
desirable industries. It is important that the City nurture these
industries and utilize this base for bringing other similar industries
to Iowa City.
w
The aid to other agencies expenditure is the same amount as budgeted in
FY77. This includes a contribution to the Johnson County Regional
' Planning Commission of $62,067, a contribution rate of $1.30 per person,
and a contribution of $75,000 to human service agencies. The City has
received a request for a 7% increase in the contribution to the Johnson
County Regional Planning Commission.
The City also has received requests from other human service agencies
for funding. If the City Council believes that more than $75,000
should be provided for human services additional, funding will have to
be allocated.
0
ADMINISTRATION PROGRAM
CITY CLERK
FUNCTION
The City Clerk prepares, maintains, and disseminates records of all
official City Council proceedings and actions of Council appointed
Boards and Commissions. Other duties include administration and manage-
ment of microfilm files that contain legal papers, ordinances, resolutions
of Council business; ensures that the newspaper publications of Council
business and legal notification are provided to the general public;
issues various licenses as required by Council policy; maintains files
of City Council nominations and elections; and records cemetery lot
deeds.
GOALS
1. To operate effeciently and effectively without additional staffing.
a. Utilize Mayor's youth personnel to complete routine tasks.
(On going)
b. Utilize the Word Processing Center when possible. (On going)
c. . Transfer pet licensing to animal shelter. (January 1978)
2. To increase employee production by establishing more efficient work
schedules and office procedures.
a. Spend staff time on priority tasks. (On going)
b. Update City Clerk's manual. (November 1977).
c. Organize City Clerk's files and storage files. (November
1977)
d. Cross train employees. (September 1977)
e. Identify and initiate cost-saving methods particularily in
publication requirements in cooperation with Finance Depart-
ment. (March 1978)
3. To assist the Legal Department with recodification. (December 1977)
29
The FY78 budget anticipates no change in the level of services. However
there are several expenditure changes. Communications expense has been
reduced to reflect a change in the publishing procedure which provides
charges at the regular rate instead of the legal rate. In cooperation
with the Finance Department, the City Clerk will attempt to determine
whether or not further reductions in publication costs are possible.
The increase of $25,000 under Miscellaneous provides for the municipal
election in FY78.
SERVICE OPTIONS
Increase
Microfilm plats and maps filed in Clerk's office $1,000.
Provide additional personnel for indexing and record retreival
$7,000.
Decrease
Defer purchase of index file $750.
Delete overtime $400.
30
4. Revise the legal record keeping and filing system. (August 1977)
ji '' 5. Lead by persuasion, cajolment and/or brilliant legal work, the
Attorney General to an understanding that home -rule does exist!!!!
31
ADMINISTRATION PROGRAM
'
CITY ATTORNEY
1
FUNCTION
The City Attorney and the legal staff provide the City Council and City
departments with the legal expertise and advice to effectively comply
with Federal, State, and local laws and to defend the City in cases
requiring legal remedies.
The legal staff advises the City Council, City Manager, Department
Heads, and staff on all questions arising out of the conduct of Council
'
business and routine matters.
Other responsibilities include: provide aid in legal matters to the
various departments of the City and advise City officials on proposed or
existing federal or state legislation; act as attorney for all boards,
agencies and commissions; represent the City before the Civil Service
--- -
Commission; prepare, approve, or direct the preparation of all contracts
and negotiate contracts on behalf of the Council; negotiate on behalf of
c?'-
the City in the purchase of real estate; represent the City in all suits
in which the City or an employee is a party; prosecute all cases in the
Magistrate's Division of the District Court involving City charges and
represent the City on all small claims against the City; represent the
City, in all admistrative hearings; and prepare, approve or direct the
preparation of all ordinances, resolutions, contracts and other documents
at the request of the City Manager and the direction of the City Council.
GOALS
1. Continue the preventive law program. (On going)
2. Complete the last stages of the ordinance recodification program.
'
(December 1977)
3. Attend most of the meetings of the major city boards and commissions
in order to improve procedures and aid members in understanding the
legal context in which the board or commission functions. (On
going)
4. Revise the legal record keeping and filing system. (August 1977)
ji '' 5. Lead by persuasion, cajolment and/or brilliant legal work, the
Attorney General to an understanding that home -rule does exist!!!!
31
I
II
SERVICE OPTIONS
Increase
Additional materials for the law library $1,000. (The United
States Code Annotated and several back years of the United States
Supreme Court Reporter.)
Decrease
Most of the items suggested as possible cuts by the department have
already been reduced as a result of the City Manager's budget
review.
COMMENTARY
In FY 77 a third City Attorney was added to this activity. This additional
staff has substantially reduced the amount of time necessary to accomplish
legal work. Preventative legal work for the departments of the City can
now normally be accomplished in a timely manner.
Each year additional resources are provided for the department's law
library. Increasingly, the library is utilized by the entire City staff
in addition to the City Attorneys.
There is one service level change in this activity in FY 78. Additional
funding is provided under Professional Services to reflect the need for
investigators for various claims against the City. Because some compre-
hensive general insurance coverage has been cancelled, it will be
necessary for the City to pay for investigative services. Previously
the services were provided by the insurance carrier.
I
32
I
ADMINISTRATION PROGRAM
BOARDS AND COMMISSIONS
C014MENTARY
For the last couple of years an expenditure of $5500 has been identified
for support for various boards and commissions. In FY78 the request for
support of these boards and commissions has been included in the depart-
ments which are functionaly assigned responsibility for the board or
commission.
33
1
' ADMINISTRATION PROGRAM
CITY MANAGER
1
'
FUNCTION
The function of the City Manager's activity is to coordinate and reveiw
'
departmental operations, promote efficiency and effectiveness in munic-
ipal government, and represent the City as a liaison with community
organizations and other community agencies and professional groups in
'
such a way that citizen knowledge and involvement in City government
will be strengthened. The Manager will relate City Council policies to
the City organization and ensure implementation and execution. Advise
the City Council as required.
GOALS
..''
1. To increase Federal and State officials' knowledge of legislation
which will benefit Iowa City. (On going)
2. Develop a management system of administrative procedures which
'
includes documenting operating procedures and departmental reorga-
nization. (January 1978)
3. Improve the participation and effectiveness of the M.A.P.A. Intern
Program with the University of Iowa. (September 1977)
'
4. Continue the citizen questionnaire survey to help determine level
of satisfaction and service levels that are appropriate for Iowa
City. (On going)
SERVICE OPTIONS
Increase
'
1. Expand the Word Processing Center by purchasing another
magnetic card typewriter $10,000.
Some of the clerical functions of departments could be
centralized and departmental reorganization would provide the
staffing for the Word Processing Center without adding more
personnel.
2. Add an administrative intern position. This person could
assist the Manager with special projects and programs $5,000.
Decrease
TTScrease in the present expenditures would reduce personnel,
thereby eliminating some of the services performed by the Manager's
staff.
I
34
COMMENTARY
The budget for the City Manager activity decreases in FY78 because of a
major reduction in capital outlay. In FY77 an amount was budgeted for
the purchase of the mag card typewriter. This service is provided to
all departments of the City and results in more efficient processing of
written materials.
The FY77 budget provided $4800 for a part-time intern. This position
has been abolished in the FY78 budget. Increasingly the City Manager's
office depends upon interns from the various academic programs of the
University of Iowa. The combination of the elimination of this position
together with the elimination of the Community Relations position in
FY77 has placed an increasing workload upon the City Manager's staff.
The result is that the work is not always accomplished as quickly as the
staff would like.
35
I
I
3.
ADMINISTRATION PROGRAM
HUMAN RELATIONS
FUNCTION
The Human Relations Department provides services to other City departments
which include recruitment and placement of effective, competent people
through employment techniques of advertising, screening, testing, inter-
viewing, hiring, and orienting. Other duties include providing technical
assistance to departments in the area of staff development, administration
of wage and salary plans, employee benefit plans and termination procedures.
The department is responsible for administration of the affirmative
action program and civil rights compliance programs and for negotiation
and administration of the three employee union contracts. The Human
Relations staff provides assistance to the Civil Service and Human
Relations. Commissions,
GOALS
Provide open, fair, practical personnel processes in the area of
recruitment, placement, transfers and promotions.
a. Implement: oats for affirmative action in Public Works Department.
(July 1978)
b. Implement Civil Service Commission goals for FY 78. (On
going)
c.. Prepare for the City Council approval personnel rules and
regulations to reflect current practices. (July 1977)
d. Revise procedures for hiring and compensating temporary employees.
(January 1978)
2. Improve the employee in-service assistance program in order to
prevent and correct personnel problems before they become major
Problems.
a. Initiate women support groups. (July 1977)
b. Assess need for minority support groups. (January 1978)
C.. Develop policy statements on employee assistance program for
personal problems., (February 1977)
d. Develop alternative check deposit systems to meet employee
needs. (July 1977)
e. Initiate employee communication system. (August 1977)
Improve collective bargaining relationships with certified bargaining
units while maintaining cost levels. (On going)
36
1
' SERVICE OPTIONS.
Increase
' n a d tional person would be added to perform duties related to
recruitment and benefits. This would allow the Personnel Specialist
to devote more time to planning and policy decisions. Better,
' quicker services to all departments and employees would then be
provided. $12,000.
Decrease
With a decrease, it would be necessary to reduce the personal
services. We could cross -train the Personnel Specialist and the
Civil Rights Specialist and place each position on a 1/2 or 3/4
' time basis. This will result in reduced service to departments,
employees, commissions and a radical change in the nature of the
Human Relations operations. $12,000
COMMENTARY
The FY 78 budget proposes one change in the level of service. Professional
' services provide additional funding for hearing examiners for the Civil
Service Commission and the Human Relations Commission. This change will
provide for an improvement in the quality of staffing for the Civil
Service Commission and will provide means for procedures to conform with
the standard set out in the Westinghouse case for the Human Relations
Commission.
' Expenditures for the Civil Service' Commission and the Human Relations
Commission are incorporated in the Human Relations activity budget for
FY 78.
', 1. 37
0
ADMINISTRATION PROGRAM
HUMAN RELATIONS COMMISSION
1
'
GOALS
1. Provide for a more effective enforcement of the ordinance by litigating
those cases not resolved in the conciliation process and developing
commission initiated complaints which target critical areas of
discrimination.
'
2. Improve complaint processing by increasing skills in civil rights
law and conciliation techniques. This will be accomplished by:
a. providing three training sessions covering commissioner orientation
on local ordinance and job requirements, basic civil rights
law, and conciliation techniques. (March 1977)
1
b. Establishing written policy guidelines for Commissioners for
conciliating cases which include such information as sample
agreements, recommend meeting plans, and schedules for disposition
'
of cases. (July 1977)
'
3. Became more effective advocates for civil rights interest groups by
planning and sponsoring a civil rights awareness group or similar
awareness activity for the City Council, City staff, and members of
the community (October 1977) and also planning and developing
research activities which will investigate discrimination against
various groups in the Iowa City community. (July 1977)
4. Work with other governmental agencies operating in Iowa City to
insure equal employment opportunities for women and minorities.
a. Meet with the Iowa City School District's Human Relations
Advisory Committee to plan a strategy for increasing employment
opportunities for women and minorities within the school
system. (February 1977)
b. Publicize selected government employment statistics to illustrate
discriminatory practices. (July 1978)
C. Meet with the University Civil Rights Committee to obtain
their assessment of discrimination problems within the University.
(July 1977)
5. Provide education to the public of the coverage, enforcement and
_
interpretation of the local, state and Federal Civil Rights Laws.
0
a Develop a newsletter to be sent to persons effected by civil
rights laws. (July 1977)
b. Develop a program for informin the public on the changes in
the new ordinance. (July 1977}
c. Develop a Speakers Bureau of Commissions to appear at local
groups to discuss the issues of civil rights. (July 1977)
I
I
39
I
i
ADMINISTRATION PROGRAM
CIVIL SERVICE COMMISSION
GOALS
1. Affirmatively recruit high quality candidates including women and
minorities for available positions.
a. Develop job related screening devices for police and fire
command positions for police (January 1977) and for fire (July
1977).
b. Determine if the physical aptitude test of entry level positions
within the fire department is valid as job related. (July
1977)
C. Broaden the panel of police and fire candidates for the entry
level positions by wide publicity prior to examination. (On
going)
2. Improve the quality of appeal hearings provided to eligible City
employees.
a. Employ a hearing officer to take evidence and to advise the
Commission on the law and evidence. (As needed)
b. Write rules for the conduct of hearings and pre -hearing conferences.
(July 1977)
C. Define the job titles of employees eligible for hearings under
the laws of Iowa. (August 1977)
40
ADMINISTRATION PROGRAM
FINANCE
' . FUNCTION merit is to
Council and City
The timet ofof inanc�ialFinance
informattionDepart
W which enables
City
tailed thasc0epart-
'
and timely operationally,
Depart -
management staff to make informed decisions. Op rovystem, traffic
ides for internal
supervises the utility billing s
merit maintains the financial records of the City, p
' control and auditing, revenue fund, as well as providing
ort services.
enforcement division and parking
anddministrative supp
centralized accounting, purchasing,
' GOALS
1 To provide efficient and effective purchasing support services for
all City departments.
increased assistance and respon-
a, Provide City departments urchases. (December 1977)
siveness regarding p
1. Improve program of scheduling major purchases
(2) Simplify .
( ) and clarify procedures.
equipment
b. Investigate and implement new ent disposition techniques
which will insure maximum use of equipment by the City and
' minimize overall equipment costs. (September 1977)
(1) Invesions and tigate%and implement alternate techniques such as
auct$
athat resale values les. equipment acqui
are appropriately csition.
(2) Revise purchase guidelines to insure onsidered at time of equip
microfilming program
C. Implement an efficient and economical City facilitate retrieval,
'
which would reduce a1es�oflvaluable records to be economically
and allow second cop' r safety. (December 1977)
reproduced and stored foinstalling
d. Increase the level of service in ng MayortsSYouthYpersonnel to
an automatic collator ervices�for9theydepartments. (August
assist with finishing
1977)
2; Implement an accrual accounting system for al 11 City funds, evaluate
' existing accounting systems and determine feasibility of additional
computerization, and increase and strengthen internal control and
' audit activity.
a,' Revise the current expenditure and receipt computer reports to
reflect the new accounting system. (August 1977)
41
Increase
If an eaditional increase is authorized for FY 78, it would be
highly recommended that the City acquire its own mini -computer.
Although the initial cost would be higher than the present data
processing cost, we are now approaching -the point at which the cost
of contracted services may be greater than our own system. This is
the Finance Department's highest priority in order to assure the
upmost degree of efficiency in operations. $150,000
.Decrease
a, duce data processing services $5,000.
b. Reduce insurance reserve $50,000.
C. Reduce the part-time, work study, and temporary employees.
$5,000 The net effect of this reduction would be a decrease
in the level of service not only to other departments within
the City but also to citizens.
42
b.
Computerize the equipment maintenance system parts inventory
'
in coordination with the Equipment Division. (August 1977)
C.
Establish and maintain a computer listing of the City's assets
'
according to recommendations of the City's Risk Management
Study. (November 1977)
'
d.
Reconcile the County's special assessment records and maintain
in
accounting records on the special assessment collections
the Finance Department. (July 1977)
1
e.
Analyze available capacity for additional keypunch activity
"in house" and consider alternative work shifts. (July 1977)
f.
Computerize check writing, rental permits, and low rent housing
program. (September 1977)
3. Improve the collection of traffic tickets and utility billings.
a.
Increase by 20% the number of letters on accounts where no
'
readings were obtained. (December 1977)
b.
Notify landlords of tenants' delinquent accounts and use
publicity to encourage landlords to refer us to a responsible
r '
party. (February 1977)
C.
Computerize all tickets, reports generated for billing and
filing periods, and status of each violator. (August 1977)
SERVICE
OPTIONS
Increase
If an eaditional increase is authorized for FY 78, it would be
highly recommended that the City acquire its own mini -computer.
Although the initial cost would be higher than the present data
processing cost, we are now approaching -the point at which the cost
of contracted services may be greater than our own system. This is
the Finance Department's highest priority in order to assure the
upmost degree of efficiency in operations. $150,000
.Decrease
a, duce data processing services $5,000.
b. Reduce insurance reserve $50,000.
C. Reduce the part-time, work study, and temporary employees.
$5,000 The net effect of this reduction would be a decrease
in the level of service not only to other departments within
the City but also to citizens.
42
n
n
1
1
COMMENTARY
The FY 78 budget provides for several service changes within the Depart-
ment of Finance. In recent years the City has requested that the
independentauditing firm performing the annual audit for the City
provide more duties and additional coordination with the City on overall
financial and management matters. This change has increased the cost of
the annual audit.
In FY 78 the Finance Department will attempt to provide additional data
processing services within the Finance Department and added support to
the operating Deparments. This effort to increase the efficiency of
City sevices will result in approximately a 15% increase in expenditures
for data processing. Because of the bi-monthly utility billing instituted
in FY 77, the cost in the Utility area has decreased. However, the
demands of the Accounting Division resulting from the institution of
accrual accounting in FY 78 and the institution of equipment maintenance
financial reporting system will require additional costs.
This past year the City, along with other municipalities, has found it
difficult to retain general liability coverage. It does not appear that
private carriers will be interested in providing this coverage in FY 78
and it is certainly not clear that the Legislature will take action to
provide a state pool or other mechanism for such coverage. Therefore,
the City has provided in the Trust and Agency account $100,000 as a
self-insurance reserve.
It is expected that the City will investigate during FY78 the possibility
of the City acquiring a mini computer. As our data processing needs
increase, at some future date it may be cost beneficial to acquire our
own equipment. A large collator will be provided for the print shop so
that printing projects may be accomplished with a shorter turnaround
time.
While'the City Clerk has instituted limited microfilming of records
there is a substantial need for microfilming by other departments. This
is true for Finance and Public Works. A microfilming camera and processor
and reader/printer will be provided in FY78 to initiate a comprehensive
microfilming program.
43
ii
ADMINISTRATION PROGRAM
PUBLIC WORKS
FUNCTION
The Director of Public Works provides overall management and direction
to the Divisions of Engineering, Street Maintenance, Traffic Engineering,
Solid Waste, Equipment Services, Pollution Control and Water.
GOALS
The goals for the Public Works activities are included in the operating
functions.
SERVICE OPTIONS
Personnel costs for the Director and secretary comprise approximately
90% of this budget. Higher or lower service options are not feasible.
COMMENTARY
The FY 78 budget does not provide any level ofservice change.
44
I
' ADI4INISTRATION PROGRAM
GOVERNMENT BUILDINGS
FUNCTION
The Government Buildings activity provides complete services for maintenance
and repair of the Civic Center (excluding the Fire Department), and
cleaning of the Davis building areas leased by the City.
GOALS
1. Develop a custodial manual which will standardize work procedures
thereby providing more efficient housekeeping service at the present
staffing level. (January 1978)
2. Begin a more intense preventative maintenance program for the
mechanical components of the Civic Center, which will probably
necessitate maintenance agreements with local contractors. (October
1977)
SERVICE OPTIONS
I Increase
I. -The floor covering at both entrances and in the hallway of the
Civic Center are in need of major maintenance. The masonary
I.' type floor in the lobby and on the stairway is deteriorating
at the joints primarily and to some extent on the surface.
The cracks fill with dirt which are not possible to get completely
I clean, resulting in an overall dirty effect even after scrubbing.
Upgrading and repair will cost $5,000.
2. Purchase floor plastic pads for all desk chairs in the Civic
Center to prevent carpet wear that is beginning to be prevelant.
$3,700.
Decrease
t wou d appear that the only possible reduction that could occur
would be in the number of personnel. A 10% reduction would be
slightly larger than one of the half time persons. The short range
effect on the taxpayer would probably be minor. The long range
effect would be that a marginal staff at present would be reduced
to the point that routine maintenance would have to suffer which
' '• would ultimately require higher maintenance cost eventually to the
taxpayer. The choice appears to be - pay an annual "tolerable"
cost per year or defer to a high and objectionable cost sometime in
the future.
45
COMMENTARY
The only program level change in Government Building for FY 78 is the
budgeting for the entire fiscal year of the rental costs of the Davis
Building. In FY 77 the Director and the Planning Services of the Community
Development Department moved to the Davis Building.
46
II
II
COMMUNITY DEVELOPMENT
ii
GENERAL FUND
COMMUNITY DEVELOPMENT PROGRAM
PROGRAM SUMMARY
CLASSIFICATION ACTUAL ESTIMATE BUDGET
FY 1976 FY 1977 FY 1978
47
BEGINNING BALANCE
$
104,484
$
37,675
$
101,882
^c'
RECEIPTS:
Property Taxes
$
273,013
$
248,997
$
279,282
Other Receipts:
Licenses & Permits
112,550
66,600
92,500
Fines & Forfeitures
---
---
---
Charges Services
11,078
8,346
11,796
•for
Intergovernmental Revenue
---
533,282
294,650
t
y& Property
Use, of Mone-
---
---
---
Miscellaneous Revenue
2,534
---
---
'.
Transfers:
Bond Transfers
---
Expense,Transfers
1,286
---
tOther
Transfers
TOTAL RECEIPTS
$
400,461
$
857,225
$
678,228
'
EXPENDITURES:
ers'on a Services
$
406,509
$
543,249
$
628,052
Commodities
10,176
31,065
27,045
Services & Charges
45,596
174,541
107,398
Capital Outlay
4,989
44,163
17,615
Debt Service
---
---
"""
Transfers
TOTAL EXPENDITURES
$
467,270
$
793,018
$
780,110
ENDING BALANCE
$
37,675
$
101,882
$
-0-
47
COMMUNITY DEVELOPMENT PROGRAM
COMMUNITY DEVELOPMENT FUNCTION
FUNCTION
The function of the Department of Community Development is to provide
planning services to guide the future growth and development of the
community, operate the leased housing programs, complete the urban
renewal program, perform a minimum housing code inspection program,
operate a housing rehabiliation program and administer the Community
Development Block Grant Program.
COMMENTARY
Most of the Community Development programs are financed from the HCDA
Block Grant. The exceptions are Current Planning and Housing Code
Inspection. Virtually all of Current Planning and about 50% of Housing
Code Inspection will be funded from local sources.
48
El
CURRENT PLANNING
The function of the Current Planning Division is to review all proposed
zoning ordinance amendments, subdivision plat submissions and all large
scale residential and nonresidential development applications. This
Division also has the responsiblity for providing relevant staff assistance
to the Planning and Zoning Commission.
GOALS
Complete written operating procedures for all functions of the division.
(July 1977)
SERVICE OPTIONS
Increase
No increase is proposed.
Decrease
As all services of this division require technical personnel, any
significant reduction would severely delay the work of the division.
COMMENTARY
The level of operations for the Current Planning -Administrative budget
will be comparable to that for the last fiscal year. One minor change
which has occurred is that of changing the position of Planning Technician
to that of Assistant Planner. Also the Current Planning workload will now
I•.', be assigned to Assistant Planners in both the Current Planning and
Comprehensive Planning Divisions. Therefore, it will be possible to
I, much more expeditiously process zoning ordinance amendments and subdivision
plat reviews during periods of peak development activity. Likewise
during those times when activity was at a lower ebb, additional staffing
could'be devoted to the completion of the Comprehensive Plan.
0
49
1.1
1.1
.1
1
1
1
=1
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I
COMPREHENSIVE PLANNING
The responsibility of the Comprehensive Planning Division is to prepare
in conjunction with the Comprehensive Plan Coordinating Committee, the
Planning and Zoning Commission, and the City Council, most of the
elements of the Iowa City Comprehensive Plan. This division provides
staff assistance to the Comprehensive Plan Coordinating Committee and to
the Planning and Zoning Commission.
GOALS
1. Implement interim City Plan (June 1977). Adopt a City Plan for
land use, traffic ways and community facilities. (August 1977)
2. Implement interim Zoning Ordinance(June 1977). Adopt a new zoning
ordinance. (August 1977)
3. Implement interim City Plan (June 1977).
4. Develop a human needs plan in cooperation with JCRPC. (June 1978)
SERVICE OPTIONS
Increase
None proposed.
Decrease
None proposed. A reduction in personnel will slow the preparation
of the Comprehensive Plan.
COMMENTARY
The level of activity of the Comprehensive Planning Division is comparable
to FY 77:
50
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II
LEASED HOUSING
The function of the Leased Housing Program is to provide for the administration
and operation of the 309 units of Section 23 and Section 8 leased housing
as well as to provide management for the 64 elderly housing units located
in the Autumn Park apartment complex.
GOALS
1. Complete conversion from Section 23 to Section 8 (72 units) and
seek to achieve the maximum number of units (309). (June 1978)
2. Provide management for Autumn Park Apartments. (July 1977)
3. Negotiate cooperative agreements with all incorporated areas
within Johnson County and Johnson County. (December 1977)
5. Develop proposals for senior citizen housing in Central Business
District. (July 1977)
SERVICE OPTIONS
Increase
None proposed.
Decrease
None proposed.
COMMENTARY
The level of staffing in the Leased Housing Section of the Housing
Division remains constant. This has been accomplished even though there
has been an increase in responsibility, i.e., the acquiring of the
management function for the 64 -unit Autumn Park elderly apartment complex.
51
II
1
REDEVELOPMENT
The function of the Redevelopment Division is to provide the administration
and operation of the Urban Renewal program. The division is responsible
for providing staff assistance to both the City Council and to the Urban
Renewal Design Review Committee.
GOALS
Enter into land disposition agreements for the sale of all remaining
Project R-14 land working closely with consultant. (December 1977)
2. Complete financial settlement and project closeout with the Department
of Housing and Urban Development. (July 1978)
3. Maximize the long run aggregate taxable value of improvements
constructed or under contract to be constructed, consistent with
the overall plan for downtown redevelopment. (December 1977)
SERVICE OPTIONS
Increase
None proposed.
Decrease
one proposed.
COMMENTARY
'
'
The level of staffing for the Urban Renewal Division will remain essentially
comparable to that which. was allocated for FY 77. This area is subject
to change inasmuch as the recommendations of the City's Urban Renewal
'
Consultant, Zuchelli, Hunter and Associates, have not yet been received
relative to the disposition strategy for urban renewal lands. In that
.`,
the Urban Renewal Project has been identified as the City Council's
number one project priority, it is quite possible that if the recommendations
received from Zuchelli, Hunter and Associates call for a different level
of funding for the Urban Renewal activity, that changes will occur in
this area. Funding for these changes would come from the Block Grant
Programa
52
r
COMMENTARY
' The Housing Code Enforcement Section will continue at the same level of
staffing as during FY 77.
9
53
HOUSING CODE INSPECTION
'
The function of the Housing Code Enforcement Program is to provide for
the systematic inspection of housing units in Iowa City in a manner
'
consistent with the provisions of the Iowa City Minimum Housing Code.
GOALS
'
1. Improve the housing stock of the City through enforcement of the
minimum housing code by inspecting all multiple rental units and
single family units on an as basis. (On going)
2. Provide assistance in the rehabilitation program and intensify
enforcement in the designated areas. Systematically inspect all
dwelling units in designated areas. (On going)
3. Respond to all complaints of alleged violations within 24 hours.
(On going)
4. Provide inspection of units as requested by sellers/buyers within
72 hours., (On going)
SERVICE OPTIONS
Increase
'
None proposed.
Decrease
'
One less.Housing Inspector would result in fewer housing units
being, inspected and a reduction in the quality of the housing
stock. $12,500
COMMENTARY
' The Housing Code Enforcement Section will continue at the same level of
staffing as during FY 77.
9
53
54
COMMUNITY DEVELOPMENT BLOCK GRANT
The function of the CDBG Division is to provide for the overall admin-
istration and operation of the various programs which are funded under
the Housing and Community Development Act of 1974. This division has
the responsibility of providing staff assistance and acts as a liaison
to the Committee on Community Needs. In those instances where block
grant programs are not within the Department of Community Development
'
this division has the responsibility to ensure that all of the program
requirements are met.
'
GOALS
1. Maintain community support for block grant activities by involving
citizens in program development and evaluation. This is an on
'
going activity that includes coordination with Committee of Community
Needs.
'
2. Develop new programs, prepare environmental reviews and plan for
the implementation of Community Development Block Grant funded
projects. Examples include architectural barriers, park improve-
ments, Ralston Creek interim project solutions, housing rehabil-
itation and code enforcement. (On going)
3.. Coordinate all projects by developing a comprehensive program of
neighborhood redevelopment activities and monitoring compliance
with state, federal and local rules and regulations. (On going)
SERVICE OPTIONS
Increase
An ad itional increase would allow the employment of another person
to monitor program management more closely. Performance as defined
by HUD guidelines would thereby be improved. An increase in the
'
amount of wage and Tabor monitoring could occur along with additional
monitoring in the areas of architectural barriers, equal employment
opportunities, financial management and affirmative action relating
to the community's Housing Assistance Plan. Also the quality
of environmental reviews would be improved and they could be completed
in a more timely manner. This would result in earlier program
implementation. $12,500.
Decrease
None proposed.
COMMENTARY
An increase is proposed in the CDBG administration budget. One-half of
the salary of the Director of the Department of Housing and Inspection
Services will come from the CDBG administration budget.
54
■ Decrease
None, proposed.
' COMMENTARY
The staffing needs for this activity are provided through the CDBG
' . administration budget.
'.1
55
'
HOUSING REHABILITATION
The function of the Housing Rehabilitation Division
is to administer and
operate the City's Housing Rehabilitation Program.
The Housing Rehabilitation
Division will work with eligible property owners in
the rehabilitation
of substandard residential dwelling units.
'
GOALS
1. To provide funds and construction management services
for the
rehabilitation of 80 owner -occupied structures.
(July 1978)
2. To develop auxiliary programs dealing with flood insurance, sewer
repair, and structural analysis as a result of
Ralston Creek improvements.
(On going)
3. To formulate a successful strategy for insuring
a measure of program
independence through loan programs and/or alternate funding sources.
(January 1978)
SERVICE OPTIONS
Increase
None proposed.
■ Decrease
None, proposed.
' COMMENTARY
The staffing needs for this activity are provided through the CDBG
' . administration budget.
'.1
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11
COMMUNITY DEVELOPMENT PROGRAM
PLANNING AND ZONING COMMISSION
GOALS
1. Make timely recommendations on elements of the Comprehensive Plan
and continue public awareness and involvement in the planning
process which includes the citizen participation process being
developed by Sasaki Associates. (On going)
2. Provide the best possible course of action to the City Council on
matters covered in the By-laws by having regularly scheduled meetings,
working with the City staff, providing Commission members with
appropriate education, e.i.,:
a. subscription to ASPO's "Planning" magazine,
b. Commissioner's Handbook,
C. orientation meeting for new Commissioners, and
d. sending at least one Commissioner to at least one professional
meeting.
Developing a better information retrieval system, maintaining an
appropriate Zoning Ordinance for use of the City, and proposing
amendments to the Zoning Ordinance. (On going)
3. Maintain and improve close communications and relations with other
boards, commissions, and governmental entities, encourage dialogue
between the Planning and Zoning Commission and citizens of Iowa
City, answer correspondence in a timely manner, and make meetings
more accessible to the public. (On going)
_N
COMMUNITY DEVELOPMENT PROGRAM
COMMITTEE ON COMMUNITY NEEDS
GOALS
1. Evaluate and interpret the City's programs that affect human needs
and community development.
2. Provide a systematic communication interchange between citizens
ll
sing and
Act,pCommunityrDevelopmentrBlockaGrant uapplications and tpDevelopment
programs.
3. Facilitate neighborhood meetings to identify needs of neighborhoods
and otherwise assist citizens in articulating their community needs.
4. Assist citizens to develop programs, where possible, to meet community
needs.
57
I
II
COMMUNITY DEVELOPMENT PROGRAM
HOUSING COMMISSION
GOALS
1. Promote clean, decent, and safe housing for all residents of Iowa
City. (On going)
2. Meet on a regular basis twice each month in open public sessions.
Additional meetings will be announced and held as necessary.
3. Continue efforts and recommend action for the Council which will
provide dwelling accommodations for the low income, elderly,
handicapped and disabled, including maintaining an overview of the
309 existing units and the management of the 64 units of new con-
struction, supporting efforts to obtain additional units, new
construction, and observe and be prepared to make recommendations
to the staff and Council in the area of rehabilitation of sub-
standard units.
4. Continue observation of the effects of the new Housing Maintenance
and Occupancy Code and make recommendations for changes as might be
necessary.
5. Be prepared to undertake studies or tasks as suggested or directed
by the Council.
•.1
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'
COMMUNITY DEVELOPMENT PROGRAM
RIVERFRONT COMMISSION
. '
GOALS
1.
Protect and preserve the Iowa River as a natural drainageway and
source of water.
2.
Promote and develop the use of land along the river for overall
capability.
1
3.
Make the most of the scenic potential and aesthetic values of the
Iowa River and the flood plain adjoining it.
'
4.
Develop to the fullest the recreational capacity of the river and
flood plain.
-'
5.
Heighten awareness of the Iowa River as a part of the heritage of
this community.
'
6.
Ensure that use of the river can be enjoyed by all in the safest
possible way.
7.
Develop land use policies that will guide the appropriate development
and redevelopment of the Iowa River area and environment.
'
8.
Preserve and increase open spaces and green areas along both banks
of the river and acquire scenic wooded sites to conserve them.
..
9.
Identify and preserve unique or outstanding topographical or geological
.'
features of the river.
10.
Develop scenic areas and outlooks.
'
11.
Expand opportunities for aquatic activities such as boating and
.
fishing.
12.
In conjunction with other parties, public, or private, acquire
riverfront and flood plain property for public use and enjoyment.
t,l?
13.
Provide greenway linkages between riverfront activities so as to
furnish uninterrupted walking and cycling along the river and flood
plain.
14.
Improve public access along the river and flood plain.
15.
Reduce all forms of pollution to the lowest possible level.
16.
Preserve and interpret historic landmarks and sites along the
river.
17.
Emphasize safe water practices and conduct on the part of all
-'
users.
59
I
18. Increase cooperation and participation of all interested parties,
public, and private alike, in the management and development of the
Iowa River and flood plain.
Zol
Decrease
Since the Engineering Division's primary commodity is personnel, a
reduction of any magnitude would require a reduction of staff.
This cut would necessitate a reduced construction schedule and
possibly a loss of FAUS,fun.ds that allow the City to construct
major improvements at only 30% of the cost.
COMMENTARY
Several one-time expenditures are included in the engineering budget
which will improve productivity. These include a program of micro-
filming engineering records and plans, the purchase of a new blue print
machine, a nuclear density meter and a pipe locator. This equipment
will expedite the work of the Engineering Division.
61
COMMUNITY DEVELOPMENT PROGRAM
'
ENGINEERING FUNCTION
1
'
FUNCTION
The Engineering Division directs and performs engineering work in
connection with the planning, design, construction, and inspection of
'
all municipal public works improvements; reviews plans submitted by
subdividers and contractors; provides assistance to other City depart-
ments on engineering related matters; and makes technical recommen-
dations to other divisions within the Public Works Department.
GOALS
'
1. Prepare and complete all street maintenance contracts prior to
opening of school. (September 1977)
'
2. Microfilm all completed as -built drawings and improve the filing
and retrievability of information. (December 1977)
3. Complete FAUS funded construction of Muscatine Avenue and Morman
'
Trek Blvd. (November 1977)
4. Maintain a communications program with local developers and contractors.
(on going)
SERVICE OPTIONS
'
Increase
The addition of a senior engineering technician for use solely
in the area of construction inspection is extremely desirable.
This would allow more continuity in inspection as well as more
individual attention to specific projects. $12,000
Decrease
Since the Engineering Division's primary commodity is personnel, a
reduction of any magnitude would require a reduction of staff.
This cut would necessitate a reduced construction schedule and
possibly a loss of FAUS,fun.ds that allow the City to construct
major improvements at only 30% of the cost.
COMMENTARY
Several one-time expenditures are included in the engineering budget
which will improve productivity. These include a program of micro-
filming engineering records and plans, the purchase of a new blue print
machine, a nuclear density meter and a pipe locator. This equipment
will expedite the work of the Engineering Division.
61
1f
1
COMMUNITY DEVELOPMENT PROGRAM
CODE ENFORCEMENT FUNCTION
FUNCTION
Code Enforcement provides technical plan review and inspection for all
building construction in Iowa City with the exception of State owned
facilities. Additionally, zoning matters dealing with trees, signs,
fences, and nuisance violations are handled in the division. Code
Enforcement is generally the first line contact with all homebuilders
and citizens requesting information on all building and zoning code
matters.
GOALS
1. Implement a standard check list procedure for plan review.
(January 1978)
2. Microfilm present building records and file all old building
permits under an address file to permit rapid retrieval of information.
(December 1978)
3. Continue to improve interaction with builders and contractors
through a continued affiliation with the local Homebuilders Association.
(On going)
SERVICE OPTIONS
Increase
Tone—proposed.
Decrease
If a decrease is required, the two service level increases could be
deleted from the budget. This would include microfilming in the
amount of $12,500 and a plan checker in the amount of $12,000.
COMMENTARY
The building code provides for a plan checking fee. The City hits never
charged this fee and the plan checking has been accomplished by the
building inspectors. It is recommended that a plan checking fee
sufficient to support a plan checker be instituted. This change will
provide more in -field time for the inspectors and speed the processing
of building permit applications. During 1976, a plan checking fee of
approximately 25-30% of the building permit fee would have generated
sufficient revenue to provide for the additional position. The position
should be added only if revenue is sufficient to support the added
personnel. In addition, the building permit schedule should be reviewed
to ensure that sufficient revenue is generated to support the Code
Enforcement function. Building permit fees will be adjusted accordingly.
11
The other service level increase is the allocation of $12,500 for the
microfilming of records in the Code Enforcement Division. Initially all
plans and records relating to multiple family and commercial construction
will be microfilmed: This work will be done undertaking in conjuction
with the establishment of a records management system in the Division.
0
63
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PUBLIC SAFETY
I
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GENERAL FUND
PUBLIC SAFETY PROGRAM
PROGRAM SUMMARY
CLASSIFICATION ACTUAL ESTIMATE BUDGET
FY 1976 FY 1977 FY 1978
BEGINNING BALANCE
RECEIPTS:
Property Taxes
Other Receipts:
' Licenses & Permits
Fines & Forfeitures
Charges for Services
Intergovernmental Revenue
..Use of Money & Property
Miscellaneous Revenue
Transfers:
Bond Transfers
Expense Transfers
Other Transfers
' TOTAL RECEIPTS
' EXPENDITURES:
er—sonServices
Commodities
Services & Charges
Capital Outlay
' Debt Service
Transfers
TOTAL EXPENDITURES
ENDING BALANCE
$ (12,842) $ 84,119 $ 27,690
$ 1,443,422
$ 1,467,565
$ 1,727,138
4,343
3,000
5,000
213,785
230,156
196,500
---
184,596
19,300
13,080
6,000
51100
60,779 ---_ ---
$ 1,735,409 $ 1,891,317 $ 1,953,038
$ 1,415,665 $ 1,646,046 $ 1,739,871
85,335 76,853 87,830
84,280 91,909 138,406
53,168 132,938 15,605
$_L,638,448 $_l 947,246. $ 1,981,712
$ 84,11,9 $ 27,690 $ 98 4)
64
PUBLIC SAFETY PROGRAM
POLICE PROTECTION FUNCTION
FUNCTION
The function of the Police Department is to provide prompt and timely
response to all conditions, and activities in the City which may jeopardize
the personal and general public safety of persons or their property.
Departmental responsibilities include aggressive crime prevention patrol,
and investigation all reported crime or acts of delinquency. All
pedestrian, bicycle and motor vehicle accidents are investigated.
Parking regulations and motor vehicle laws are enforced. Records of all
departmental operations are maintained and juvenile services are
provided.
GOALS
1.. Reduce the rise on the rates of crime and delinquency in Iowa City
by aggressive patrol and follow-up investigations. (February 1978)
2. Decrease number of pedestrian, bicycle and motor vehicle accidents
by 5% through increased speed control and selective enforcement
program for vehicular control. (May 1979)
3. Improve management within the department by the appointment of an
assistant Police Chief and a revision of departmental operational
procedures. (July 1977)
4. . Install an outside firearms practice range. (September 1977)
5. Complete remodeling of Police woman's locker room. (July 1977)
6. Adopt emergency large scale disaster plan. (November 1977)
SERVICE OPTIONS
Increase
If t e budget is increased the additional funds will be used as
follows:
Provide the department with vehicular speed control and moving
radar. This radar device assesses the speed of cars approaching
either front or rear of the patroling vehicle. The patrol
unit may be moving with this particular device. Patrol time
will be increased so an officer will not be assigned to one
station. $3,600
2. Initiate community youth services. Programs of this nature
would require the addition of one officer assigned to work
specifically with youth in Iowa City. $23,900
C,
The Police Department operating budget does not reflect an expenditure
which will be included in the Finance Department budget for false arrest
insurance and other types of insurance coverage related to police activities.
This coverage, while limited in scope, is being added to compensate
' somewhat for the loss of general liability coverage.
66
3. Establish a Community Problems Unit which would provide two
'
assigned officers to work with under privileged elderly, civic
groups and neighborhoods on protection, security and community
relations problems. $62,400
4. Assign officers to patrol the Urban Renewal area. This would
provide walking police patrol coverage in the anticipated
Urban Renewal area in the central business district. $101,500
5. Provide the department with necessary equipment (body microphone
and transmitter, locking metal gun/ammo cabinet, three bin
'
evedence cabinet, one tape recorder and tarring case, two
small drawer record files, two typewriters, radio room and
front desk) to properly conduct crime investigation and to
comply with the requirements of the Risk Management Study
'
pertaining to the Safety of the department. $8,230
'
COMMENTARY
The FY 78 budget provides for several expenditure level changes but no
'
fundemental change in service levels. In FY 77 the City decided to
lease both unmarked and patrol cars. As this system worked well in the
first year, it is suggested that the City continue to lease cars in FY
78. This two year experience should give us an opportunity to compare
'
the cost of rental and performance with City ownership.
Overtime has been reduced slightly. It is suggested that another year
of experience with the newly negotiated contract is necessary before
'
this item can be considered for a substantial reduction.
`1
Repairs and maintenance charges on vehicles have been reduced to reflect
anticipated improved equipment condition resulting from automobile
,.,.
rentals.
The Police Department operating budget does not reflect an expenditure
which will be included in the Finance Department budget for false arrest
insurance and other types of insurance coverage related to police activities.
This coverage, while limited in scope, is being added to compensate
' somewhat for the loss of general liability coverage.
66
' PUBLIC SAFETY PROGRAM
ANIMAL CONTROL FUNCTION
FUNCTION
The Animal Control Division is responsible for the enforcement of the
Animal Control Ordinance, the apprehension and prosecution of violators,
the care, safekeeping, treatment, adoption or other disposal of aminals
in custody and the maintenance of the animal shelter.
■
GOALS
1.
Enforce as needed the animal control ordinances of the City by
(On
responding to the citizen generated requests for service.
going)
'
2.
Adopt a new animal control ordinance which will allow adequate
enforcement. (July 1977)
'
3.
Prepare procedures manual for the animal shelter. (August 1977)
4.Implement
educational program relating to animal responsibilities
for school age children and adults. (April 1978)
5.
With citizen interest groups communicate needs of animal shelter.
(May 1978)
6.
Reform pet licensing procedures and fee working closely with City
Clerk and Johnson County. (July 1977)
7.
Complete a pet census survey to determine the number of animals
..
within the'City Limits. (October 1977)
SERVICE OPTIONS
Increase
An e�ional vehicle could be provided to increase patrol. $7,500
Decrease
A reduction in personnel would reduce the level of service. The
'
elimination of a half-time employee would result in a savings of
approximately $5,000
COMMENTARY
In
previous years the expenditures for animal control have been included
in
the Police Department. There is no change in the level of service
the animal control division is the construction
for
FY 78. The major need of
of
an adequate animal shelter.
67
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PUBLIC SAFETY PROGRAM
FIRE PROTECTION FUNCTION
FUNCTION
The Fire Department provides fire protection for life and property of
the citizens of Iowa City and provides fire inspection services for the
prevention of fire.
GOALS
1. To provide immediate response to all fire calls and protect life
and property from fire.
a. Have available at all times three 1250 G.P.M. first line
pumpers and one 100 feet aerial ladder. (July 1978)
b. Maintain an avera4e response time of 3.5 minutes to all fire
calls. (On going)
C. Continue to reduce vehicle down time through daily inspection
and maintenance of the Fire Department's 12 pieces of equipment.
(On going)
d. Supply fire fighting personnel with approved equipment.
(December 1977)
2. Assure the safety of school children by.providing two annual
inspections and one fire safety program for school personnel before
school starts in the fall. (August 1978)
3. Inspect and maintain all City owned fire extinguishers (on going)
4. Reduce the number of false alarms by conducting and assisting with
programs designed to educate the public to the dangers of false
alarms. (August 1978)
5. Intensify investigation of all arson cases by establishing interdepartmental
cooperation with the Police Department and close cooperation with
insurance investigators. (February 1978)
6. Reduce the number of injuries to fire fighters by continuing to
study the causes and reasons resulting in injuries and implement
appropriate corrective measures. (November 1977)
SERVICE OPTIONS
Increase
If the budget is increased the activities of the Fire Prevention
Bureau would be expanded by hiring 2 full time additional fire
fighters. This would increase the number of inspections and provide
9.1
' for an improved follow-up compliance system. The cost of this
program would be $14,076. The second priority would be to add
three lieutenants for station supervision. This would be following
one of the recommendations of the Insurance Service Office (the
rating bureau for the State of Iowa). The cost of this item is
$40,000 for FY 78 for salaries. In order to secure our ranking as
a class 4 city the rating bureau recommends that an officer be
assigned to each piece of equipment. It is not practical to attempt
' to fulfill the entire manpower recommendation, however if three
fire fighters were added the cost would be approximately $30,000
per year.
i
Decrease
If the budget is decreased to any extent, the department would
be able to do little more than pay salaries. This reduction would
not allow the fire department to function properly.
COMMENTARY
The FY 78 budget provides for increased expenditures in several areas
but no change in the service level. Several increases in operating
expenses will enable the Fire Department to maintain all City -owned fire
extinguishers, provide for the replacement of fire gear with approved
safety type equipment, and increase the ability to maintain reserve
trucks in an acceptable level of service.
I
II
TRANSPORTATION
GENERAL FUND
TRANSPORTATION PROGRAM
PROGRAM SUMMARY
CLASSIFICATION ACTUAL ESTIMATE BUDGET
FY 1976 FY 1977 FY 1978
,t
359,739
329,000
BEGINNING BALANCE
1,213,847
983,996
'
RECEIPTS:
Property Taxes
15,600
61,313
22,100
Other.Receipts:
230,792
169,390
Licenses & Permits
$ 1.428.313
$ 1 871.23
Fines & Forfeitures
$ 166,410
Charges for Services
$ 10 183)
Intergovernmental Revenue
'
Use of Money & Property
Miscellaneous Revenue
'
Transfers:
Bond Transfers
'
Expense Transfers
Other Transfers
TOTAL RECEIPTS
'
EXPENDITURES:
er'so a -T e r v i c e s
Commodities
Services & Charges
Capital Outlay
Debt Service
Transfers
TOTAL EXPENDITURES
ENDING BALANCE
<i L
$ 580,969 $ 166,410 $ 21,280
$ 479 $ 119,554 $ 415,053
222,310
359,739
329,000
522,991
1,213,847
983,996
12,830
10,860
15,600
61,313
22,100
21,832
539 --- ---
193,292 --- ---
$ 1,013,754 $ 1,726,100 $ 1,765,491
$ 558,211
$ 698,715
$ 803,383
179,801
275,976
259,930
356,764
384,977
462,366
102,745
342,172
271,275
230,792
169,390
---
$ 1.428.313
$ 1 871.23
$ 1.79r,-q5a
$ 166,410
$ 21.280
$ 10 183)
70
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TRANSPORTATION PROGRAM
TRAFFIC CONTROL FUNCTION
FUNCTION
The function of Traffic Control is to install and maintain traffic
signs, paving markings, traffic signals and the City owned street
lighting system.
GOALS
1. To install an interim signalization improvement at the intersection
of Highways 6 - 1 - 218. (August 1977)
2. To install hardware improvements and geometric upgrade at the
intersection of Highway 6 and Sycamore Street. (August 1977)
3. To implement a systematic sign maintenance effort. (November 1977)
4. To install traffic signals on the east/west couplet. (September
1977)
5. To complete the rewiring of obsolete high voltage street lighting
on Highway 6 West of the Westlawn Curve. (May 1977)
SERVICE OPTIONS
Increase
'(. Hire 1 senior engineering technician. Would provide additional
data gathering abilities and more responsiveness to citizen
questions. $12,000
2. Purchase one boom truck. Would provide equipment support for
City owned street light maintenance. Presently, street light
maintenance is secondary to signal maintenance. $21,000
3. Rewire Park Road street light system and upgrade from high
voltage system to a low voltage system with sodium vapor
luminaries. $12,000
4. Install plastic turning arrows in lieu of painted arrows.
$1,500
5. Install plastic zebra strips at school crosswalks at selected
locations. $7,500
6. Install plastic zebra strips and stop bars at school crosswalks.
$21,600
71
Decrease
None proposed. The traffic control function is financed primarily
from Road Use Tax. This funding can not be allocated to other non-
road programs. Therefore, a reduction in this function would not
be advisable unless other non-budgeted street improvements are
deemed to more important.
COMMENTARY
.While there are various expenditure level changes in the Traffic Control
function, there is neither an increase or a decrease in the level of
service from FY 77. The Division will continue to emphasize routine
maintenance of sign, signals, markings, and lights.
72
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TRANSPORTATION PROGRAM
MASS TRANSPORTATION FUNCTION
FUNCTION
The function of the transit system is to provide public transportation
services to all areas of the City at the lowest possible fare. Currently
the Transit system operates 13 buses during rush hours and 12 during
mid-day service. Service to the community is provided within three
blocks of over 90% of the population. Free mid-day fare for elderly and
handicapped is provided. Monthly bus passes are available for daily
transit users.
GOALS
1. Develop in cooperation with other agencies several funding sources
for specialized transportation. (January 1978)
2. Institute revenue counting procedures that resolve the audit exception.
(August 1977)
3
Return ridership per mile to at least 3.0 annual average by utilizing
additional buses for peak hour service. (February 1978)
.SERVICE
Increase
Vin—e-e-de7 item within the Transit system is a radio system to allow
communications between the office and the individual buses. Costs
for a system will be approximately $24,000. Passenger and employee
security, maintenance, and schedule adherence will all be greatly
enhanced by radio communications.
A second priority item would be a complete engine transmission
cradle assembly for the buses. At the present time when an engine
needs to be changed the entire assembly must be rolled out from the
rear of the bus as a unit, then torn down and a new one built up on ee weeks since
the cradle. This normally takes at least two to thr
the mechanics must do other work at the same time. With a spare
assembly, the old unit could be pulled out in about 1 day and the
new one put in for a total of a two day operation. The cost for
the complete assembly would be about $22,000. This addition would
greatly reduce vehicle downtime.
Decrease
None proposed.
73
-7_
-7
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'a 7
T,
lce' 7arlec
fir. at a cz s c
ThIS Soa-.�5 -C trz 71UCh
1 aPpreach,
zr%v�fta�k a
zw
g
There are twc readily available methcl!s to ac"mulat- Chic IN41 'S N-It"e,
The Transit %aplEceme-zz Fund had a balance of As of NW:Za'�
M I
, I976. This year's transfer into the fund will brine that b4lxv;m W
,approximately 3210,C0G. This would accrue enouCh int-tvst by FY 'q t\'
provide the needed mazchinc funds.
Another approach would be to use the current balince in the replwov(\t
fund to pay far part of the construction costs for a new trIIIiit SWrmv
facility to be built in conjunction with the new service builditw, Pd�
would perT,,it the accumulation of the $240.000 local shave, bofore 1904.
Whichever method is selected, consideration should be gNoii to hw
74
RETAKE
OF
PRECEDING
DOCUMENT
I
1
COMMENTARY
The mass transit function is virtually the only service of the City
which will provide for service level increases for two consecutive
years. The FY 78 budget provides for the continuation of free mid-day
fare for elderly and handicapped on Monday through Friday and all day on
Saturday, increased emphasis on the use of the monthly pass, and the
continuation of the Wardway-Goodwill route on an hourly headway. When
the new buses, being purchased from the UMTA grant, arrive the City will
no longer lease buses. The new buses will be used for rush-hour service.
In addition, the 1978 budget provides $60,000 for specialized trans-
portation for the elderly and handicapped. To date an agreement for
this service, which may be provided by the County or some other operator,
has not been finalized.
The budget provides for the changing of a three-quarter time, part-time
bus driver position to a fill -time senior driver position. The senior
driver then would be responsible for on -street supervision of the operation.
Because the transit office operates 75 hours a week, Monday through
Saturday, the Superintendent and the current senior driver spend much of
their time involved in administrative affairs which limits on -street
supervision of the system. Several factors are combining'to require
additional staff time during the next fiscal year. As a result of the
audit exception it appears likely that additional time will have to be
spent on the maintenance of fare boxes. If .the transit system is to
increase.emphasis on productivity and effectiveness, time must be found
to analyze the system and collect pertinent data. The increased service
level for elderly and handicapped also will require additional staff
time even if the City is not the actual operator of the system.
The Transit Equipment Replacement Fund was established to allow a
staged replacement of buses beginning in FY 79. UMTA grants may makea
change in this procedure desirable. UMTA will now provide an 80% grant
to replace buses that are at least 12 years old. Continuation of the
present bus replacement philosophy would require an input of approximately
$100,000 annually into the replacement fund over and above the $37,500
presently allocated. This seems excessively high considering that the
federal funds will be available.
If all twelve of the coaches that were purchased in 1971 were replaced
in FY 84 at a cost of $100,000 per bus, the local share would be $240,000.
This seems to be a much more economical approach.
There are two readily available methods to accumulate this local share.
' The Transit Replacement Fund had a balance of $172,326.83 as of October
30, 1976. This year's transfer into the fund will bring that balance to
approximately $210,000. This would accrue enough interest by FY 84 to
provide the needed matching funds.
Another approach would be to use the current balance in the replacement
fund to pay for part of the construction costs for a new transit storage
facility to be built in conjunction with the new service building. This
would permit the accumulation of the $240,000 local share before 1984.
d .
Whichever method is selected, consideration should be given to two
74
immediate needs of the transit system. Approximately $12,500 is needed
to ventilate the present bus garage to improve air quality and another
$22,000 is needed to provide a spare engine -transmission cradle assembly
to facilitate speedy engine replacement and reduce costly bus down time.
This use of $34,500 would still allow adequate reserves in the equipment
replacement fund, but it would reduce funds available for a new transit
storage facility by the same amount.
75
I
II
TRANSPORTATION PROGRAM
STREET SYSTEM MAINTENANCE FUNCTION
FUNCTION
The function of the Street Division is to provide maintenance and
improvement of the street system of the City. Specific work functions
include repair and improvement of streets, alleys, bridges, and side-
walks, removal of snow, maintenance of waterways, removal of leaves,
cleaning of streets and minor work on City owned buildings.
GOALS
1. Prepare a Street Excavation Ordinance for Council consideration.
(July 1977)
FA
3
4
Establish a management reporting system (June 1978)
Establish a concrete crack sealing program. (September 1977)
Place and evaluate a test section of fibrous concrete street.
(August 1978)
SERVICE OPTIONS
Increase
If an increase over the present level of funding is authorized
approximately $10,000 will be added to chemical accounts for
salting and sanding operations on residential City streets.
Studies have shown that the costs to the population exceed this
amount by several times due to decreased gas mileage of snow
covered streets and increased accidents.
Decrease
None proposed.
COMMENTARY
The FY 78 budget provides for a level of snow removal and ice control on
all non -arterial residential streets which is based upon need. All
arterials, hills and bus routes will be routinely sanded and salted when
there are adverse weather conditions. Additional funding is provided in
the budget in FY 78 to provide for salting and sanding of residential
streets when severe weather conditions dictate. When there is a limited
snowfall, residential streets without a severe grade will not be routinely
sanded and salted. Another change in the street system maintenance
program is the purchase of equipment for the sealing of concrete streets
with ashpaltic material.
76
1
' TRANSPORTATION PROGRAM
AIRPORT FUNCTION
FUNCTION
' The function of the airport is to provide a safe and efficient general
aviation facility for public use.
GOALS
'.� 1. Continue a maintenance program for the airport. (On going)
2. Increase the usage of the airport by providing more hanger space
and hard surface parking and tie -down area. (June 1977)
3. Continue a snow removal program which will minimize airport down-
time. (On going)
4. Monitor the operation of the airport to make certain the operation
complies with the Federal, State, and local laws. (On going)
COMMENTARY
The FY 78 budget provides for the paving of a tie -down area to accommodate
twelve additional aircraft. The estimated cost of this project is
$20,000. The operation of the airport is basically self-sufficient
since approkimately $35,000 annually is obtained from crops, rental
income from Iowa City Flying Service and other miscellaneous receipts.
77
�I
ENVIRONMENTAL PROTECTION
GENERAL FUND
ENVIRONMENTAL PROTECTION PROGRAM
FUND SUMMARY
CLASSIFICATION ACTUAL ESTIMATE BUDGET
FY 1976 FY 1977 FY 1978
BEGINNING BALANCE
C■
$ (42,335) $ 22,898 $ (65,341)
$ 107,051 $ 70,429 $ 133,587
6,068 5,000 5,420
5,031 2,000 2,000
8,008
2,885 400 2,500
6,592 3,000 4,500
--735 --- ---
$ 128.362 $ 80,829 $ 156,015
$ 41,826
$ 63,616
RECEIPTS:
4,446
7,459
Property Taxes
'
- Other Receipts:
Licenses & Permits
8,641
Fines & Forfeitures
9,664
Charges for Services
---
'
Intergovernmental Revenue
$ 63,1.29
$ 169,068
Use of Money & Property
Miscellaneous Revenue
'
Transfers:
Bond Transfers
'
Expense Transfers
'
Other Transfers
TOTAL RECEIPTS'•
EXPENDITURES:
ersona Services
Commodities
Services 6 Charges
Capital Outlay
'
Debt Service
Transfers
'
TOTAL EXPENDITURES
ENDING BALANCE
$ (42,335) $ 22,898 $ (65,341)
$ 107,051 $ 70,429 $ 133,587
6,068 5,000 5,420
5,031 2,000 2,000
8,008
2,885 400 2,500
6,592 3,000 4,500
--735 --- ---
$ 128.362 $ 80,829 $ 156,015
$ 41,826
$ 63,616
$ 66,145
4,446
7,459
7,530
4,989
8,654
8,641
11,868
9,664
8,358
---
---
79,675
$ 63,1.29
$ 169,068
$ 90,674
$ 22,898 $ (65,341) $ -0-
UE
I
' ENVIRONMENTAL PROTECTION PROGRAM
CEMETERY FUNCTION
:.■
FUNCTION
The function of the Cemetery Division is to operate and maintain Oakland
'
Cemetery and other public grounds.
'
GOALS
1. To improve public relations and reduce the number of complaints
received through the extensive use of advance media notices,
seasonal press releases, uniform enforcement of the ordinance, and
by the installation of directional and informative entrance signs.
.(December 1977)
. '
2. To develop and submit a five year plan for expanding the cemetery
in to Hickory Hill Park on land previously purchased by cemetery
'
bonds. (May 1978)
SERVICE OPTIONS
Increase
'
The cost of repairing the maintenance shed roof is $3,600. The
total cost of enlarging the maintenace shed and renovating the heat
1
system, wiring and plumbing is approximately $14,900.
Decrease
Any reduction would mean further deterioration of the building and
'
grounds and will confine the cemetery crew and machinery to the
grounds.
'
COMMENTARY
The FY 78 budget provides for maintenance of the current level of
service within the cemetery division. During the winter months,
employees of the Parks Division will assist with cemetery operations and
during the summer months, seasonal employees will assist the regular
full-time employees. Approximately 25% of the time of the cemetery
personnel is spent on maintenance projects outside of the cemetery.
''
79
I
ENVIRONMENTAL PROTECTION PROGRAM
'
RECYCLING FUNCTION
'1
FUNCTION
The function of the newspaper recycling program is to provide a news-
1
print collection service for the purpose of recycling paper products.
This will decrease the use of virgin wood and conserve space in the
sanitary landfill.
COMMENTARY
Although the program is presently operating in the black by an average
of $67 per pickup, based on April thru December bi-monthly pickups.
There exists a $8,690 deficit for the program overall since its beginning.
r 1
r
I
F
LEISURE & CULTURAL OPPORTUNITIES
GENERAL FUND
LEISURE & CULTURAL OPPORTUNITIES
PROGRAM
PROGRAM SUMMARY
CLASSIFICATION ACTUAL ESTIMATE BUDGET
FY 1976 FY 1977 FY 1978
BEGINNING BALANCE
E
g 38,960 $ 37,644 $ 43,328
$ 744,004 $ 817,859 $ 829,704
19,159
RECEIPTS:
'
Property Taxes
183,456
Other Receipts:
126,747
100,000
Licenses & Permits
7,668
7,080
Fines & Forfeitures
12,511
Charges for'Services
7,900
Intergovernmental Revenue
Use of Money & Property
Miscellaneous Revenue
'
Transfers:
Bond Transfers
Expense Transfers
'
Other Transfers
TOTAL RECEIPTS
'
EXPENDITURES:
erg sonafservices
Commodities
Services & Charges
Capital Outlay
Debt, Service
r
Transfers
TOTAL EXPENDITURES
'
ENDING BALANCE
E
g 38,960 $ 37,644 $ 43,328
$ 744,004 $ 817,859 $ 829,704
19,159
18,000
16,000
119,325
183,456
181,275
126,747
100,000
84,200
7,668
7,080
7,000
12,511
4,400
7,900
5,000 --- ---
$ 11034,414 $ 1,130,795 $ 1,126,079
$ 696,032 $ 777,846 $ 826,336
64,642 81,030 85,111
151,275 157,516 166,505
92,872 87,300 91,455
30,909 21,419 ----
$ 1,035,730 $ 1,125,111 $ 1,169,407
$ 37,644 $ 43,3 $ -0-
81
'
LEISURE & CULTURAL OPPORTUNITIES PROGRAM
RECREATION FUNCTION
'
FUNCTION
The Recreation Division provides a year-round program of recreational
and cultural activities which meets the
various needs and interests of
all citizens regardless of physical or mental abilities.
'
Recreation strives to maintain a balance of programs and provide opportunities
in all of the recreation interest areas: aquatics, arts and crafts,
dance, drama, hobbies, music, nature awareness, social activities,
special events, sports and games and voluntary service.
Service is provided to all ages and ability groups ranging from pre-
schoolers to senior citizens and including the people with special needs
through the SPI
program.
A time and space allocation balance is maintained between organized
'
activities and drop-in or free play situations that are spontaneous.
Public services are provided through the operation of the recreation
center, the two park swimming pools, scheduling of park facilities, and
the rental of a variety of sports and game equipment.
'
GOALS
1. Achieve better advertising of programs and activities by distribution
of leaflet to every resident in the City twice yearly (summer and
.
,
winter programs). (May 1978)
2. Determine resident preferences in services offered by using leisure
needs survey instrument presently in use. (May 1978)
3. Install an elevator in the recreation center to provide easy access
for senior citizens and handicapped persons to both floors of the
building. (June 1978)
4. Provide recreational opportunities to a projected 600 per month SPI
'
population. (Reached approximately 200 per month the first year of
the program, FY76.) (October 1977)
'i
5. Provide opportunities for 15% increase in senior citizen participation
with parties, tournaments, bus trips, and other activities.
(December 1977)
6. Improve the availability of tennis instruction by providing lessons
for 75
more participants (14% increase). (July 1978)
7. Provide opportunities for softball league expansion of 4 teams (72
players, 10% increase) through increased diamond availability.
''
(July 1977)
82
1.1
D
8. Train up to 3 student interns per semester for assistance in the
development and supervision of programs. (May 1978)
9. Develop a cooperative program with the local high schools to employ
youth for leadership roles in the play day program. (April 1978)
10. Alter recirculation system for adequate water turn over at Mercer
Park pool. (September 1977)
11. Install pump and piping to recover 75% of water loss at City Park
pool. (September 1978)
12. Work with the University of Iowa Division of Recreational Services
to develop an operational plan involving the coordination of services.
(June 1978)
SERVICE OPTIONS
Increase
f an increase in the budget is authorized, the following items are
proposed:
a. Pickup truck replacement $4,500.
b. Retubing Center boilers $5,000.
C. Repaint Mercer Park pool $1,000.
d. In accordance with goal #4 to serve any additional special
population clients would require more staff in the amount of
$6,000. To do this we propose a permanent 1/2 time recreation
supervisor position at range 3. This person would free the
Therapeutic Specialist to do several very important things
that can not now be adequately accomplished, such as public
relations, activity supervision, staff training, volunteer
orientation, public training workshops and research for
program improvement.
. In a recent survey, the national average of expenditure per
client for special populations was $132 a year. Our present
service is reaching about 150 different people at a FY77
budgeted amount of $100 per client.
e. If lights are installed at City Park and Mercer Park tennis
courts we could increase the lesson program to serve about 75
more people, a 14% increase in service. This increase in
service would be recovered in fees. $300
f. When the new lights are installed at Mercer Park and the new
diamond at Taylor Park is ready there will be a potential for
4 additional league teams, 72 players, which will mean a part
time staff increase for officials and supervisors which would
be recovered in fees. Also umpires wages were increased in FY
77 to compete with Coralville and University of Iowa. $630
LM
In order to be able to employ qualified part time personnel
the City must compete with other part-time employers. This
wage scale should be raised 7%. $10,000
Decrease
If the budget is decreased, the following list outlines where
reduction in service will be made.
' a. Close Center Pool Saturday afternoon during school year. $800
b. Close Center Pool Sunday evening during school year. $600
C. Close Mercer Park Pool 5-6 and 8-9:30 P.M. $1,900
d. Cut 4th session of summer swim lessons. $3,200
e. Cut ASERP. $11,500
f. Cut Arts and Crafts wages. $1,000
COMMENTARY
There are several service level changes in the Recreation Division. The
subsidy for the three private ball leagues has been dropped. These
groups have surplus funds and also have the ability to easily raise
funds from other sources. The City still will be providing facility
services to these groups.
Because of a drop in the participation of the Christmas gym program,
this program will be dropped. The men's fast break basketball program
has been cancelled because of lack of space and interest. The arts and
crafts program will revise the class format and institute more workships
and drop-in type activities.
There is no request for new and/or replacement equipment because additional
personnel costs absorbed all additional funding available for recreation
services.
W
a
1
LEISURE AND CULTURAL OPPORTUNITIES PROGRAM
PARKS FUNCTION
FUNCTION
' The function of the Parks Division is to provide places and facilities
for quality leisure time opportunities for the residents in public parks
and to maintain other public areas.
GOALS
1.
Plan and develop an arboretum in the Hickory Hill addition or other
desirable location. (June 1978)
2.
Acquire and initiate development of approximately 95 acres of
riverfront property south of Iowa City using the $200,000 of HCDA
'.,
money requested by the Riverfront Commission. (June 1978)
3.
Provide accessibility and facilities to Mercer Park picnic and play
ground areas for the handicapped. (April 1978)
4.
Maintain a continuing program of landscaping and renovation to help
improve the aesthetics of existing parks. (On going)
S.
Reduce future maintenance costs by approximately $1,000 per year
and increase safety by using ground covers instead of grass on
'
steep slopes at College Green, Happy Hollow and Black Springs
Circle Parks. (May 1978)
6.
Improve productivity by providing off-season, in-service training
programs for field equipment repair and maintenance, tree and shrub
care, and pesticide application. (February 1978)
' !
7.
Create beauty spots by mass plantings of flowering crabs, maples
and other plant materials in Glendale, Terrill Mill and Court Hill
Parks and in selected portions of Sturgis Ferry Park. (May 1978)
8.
Initiate a file of each park area as to its existing facilities,
and new improvements and development. (November 1977)
9.
Establish an improved system of inventory and maintenance control
which will reduce operating expenses, lost work time and cost of
commodity purchases and develop improved departmental record keeping
'
system. (Janauary 1978)
10.
Increase park usage by conducting surveys and providing suggestion
boxes as to the desires of the public. (On going)
;t
i 1
85
I
SERVICE OPTIONS
Increase
Protean area to house mobile equipment in City Park. The
present facility is improperly designed and inadequate to perform
some preventive maintenance operations. $20,000
Properly equip the maintenance shop with hand tools. $2,000
Provide a maintenance and storage building in the south portion of
Iowa City to facilitate park maintenance from two locations. A
considerable amount of time is spent in loading and transporting
employees and equipment from City Park to Mercer, Court Hill and
other park areas. $40,000
Tank truck equipped to water new plantings. $12,000
Decrease
Hone proposed.
1
1
LEISURE AND CULTURAL OPPORTUNITIES PROGRAM
PARKS AND RECREATION COMMISSION
GOALS
1. Systematically gather citizen input regarding park developments,
program needs and gaps in service to make informed recommendations
to the Department and to the City Council. (On going)
2. Integrate and coordinate park and recreation programs and plans with
other City commissions and boards and other government bodies and
civic groups by active participation of each Commission member.
(On going)
3. Evaluate and assess programs, developments and needs through the use
' of the comprehensive plan and project evaluation guidelines. (On going)
4. Vigorously pursue the accomplishment of the priority items of programming
and park development through our combined efforts. (On going)
NU
' LEISURE & CULTURAL OPPORTUNITIES PROGRAM
FORESTRY FUNCTION
tFUNCTION
To provide a tree maintenance program for public trees, to advise other
City departments in landscape planning, and to provide an encouraging
and supportive role for citizen participation in City beautification.
GOALS
1. Reestablishment of the projected 5 year tree maintenance program.
(November 1977)
2. Expanded cooperation with utility companies and allied interest
' groups coupled with an improved record keeping system and timely
news releases to reduce citizen's complaints by 75%. (December 1977)
0
SERVICE OPTIONS
Increase
If tFe budget is increased $4,000 the funds would allow an additional
t
188 trees to be trimmed.
Decrease
If—tTiebudget is decreased $3,800, 175 fewer trees will be trimned.
r'
A $1,500 decrease could come from the elimination of any addition
to the tree nursery.
COMMENTARY .
There is only one service level change in Forestry in FY 78. A program
providing for resident notification of area Forestry projects will be
'
instituted. Printed materials, along with the use of the news media,
will be utilized so that residents are aware of all forestry projects.
This should improve public relations significantly. In FY 77, funds
were provided to initiate the tree nursery project. Additional funds
are provided in the FY 78 budget to continue this project. Funding was
not provided for street tree planting in FY 77 and is not included in FY
78.
0
1
LEISURE & CULTURAL OPPORTUNITIES PROGRAM
'
LIBRARY FUNCTION
FUNCTION
Provide residents of the service area comprehensive, timely, reliable
'
and readily available information resources and library services to
serve their working, cultural, educational and leisure time needs and
interests regardless of their location, social and physical condition,
or level of intellectual achievement. The library provides service to
'
much of Johnson County through direct contracts with North Liberty and
Johnson County and through reciprocal agreements with other public
libraries. Service to University Heights is part of the general Iowa
City contract with that community.
GOALS
1. Select and process 9400 items of current and retrospective information
in various formats and levels of comprehension and discard 5500
worn or infrequently used items in a manner that will increase the
availability of high demand items, enrich the diversity and depth
of the collection in areas of anticipated need, and not exceed the
available shelving space. (On going
2. Reduce user waiting time to check-out materials, to receive requested
materials and to receive information service through revising
staffing patterns and procedures. (On going)
3. Improve building directional signs and begin to develop other self -
instruction devices to increase user understanding of library
resources and decrease their dependence on staff assistance.
(January 1978)
4. Continue reorganization of A-V services around designated A-V staff
and expand scope of collections and services based on resources
available and results of FY77 pilot projects and surveys of use and
needs. (June 1978)
5. Continue outreach and community services at current level using
pilot projects to develop additional services and programs which
will be expanded whenever resources become available. (On going)
6. Analyze library -related data obtained from City's citizen surveys
for the comprehensive plan process and feed into library's long
range goals and building program documents. (January 1978)
7. Develop inventory of projects in all departments which can be
carried out by volunteers and which existing staff would have time
to supervise. (October 1977)
W,
"Provide materials for recreation, education, information
and cultural appreciation in whatever medium is most
acceptable to the user despite the higher costs of maintaining
and displaying the non -print formats."
ICPL Long -Range Goals
This has been the library's top unfunded priority for the last
three budget cycles. The need has been well-documented through
surveys, specific user requests and response to pilot programs.
Several classes of users are more oriented toward non -print media
than more traditional formats. Students and recent graduates of
our public and higher education systems need access to materials
and equipment they were taught to use and have come to rely on as
an integral part of their information, education, recreation
resources.
Just as public libraries were originally established to make books
and magazines available to all on an equal basis, it has become the
responsibility of today's libraries to see that they not discriminate
against those who need or prefer the newer media.
Specifically in FY 78 with additional funds our goals would be:
1. Provide more effective access to media formats now available
at ICPL with emphasis on in-house preview facilities and self -
instructional techniques.
2. Improve and expand existing non -print collections.
3. Provide new formats and services consistent with user preferences,
financial resources and the physical constraints of the building.
4. Increase staff experience in providing media services in order
to plan and evaluate media facilities for a new building.
all
8. Begin analysis of processing and circulation
costs in order to
'
evaluate alternative methods and prepare for
use of computer
(June
assisted systems for circulation and bibliographic
control.
1978)
9. Complete selection of site and architect and
continue efforts to
1978)
inform community about building inadequacies.
(January
'
10. Continue efforts to organize representatives
of area libraries into
a county or area council of libraries (March
1978) and complete
organization of Coordinated Public Libraries
of Johnson County.
(November 1978)
SERVICE OPTIONS
'
Increase
T. INCREASE AUDIO-VISUAL CAPABILITIES
"Provide materials for recreation, education, information
and cultural appreciation in whatever medium is most
acceptable to the user despite the higher costs of maintaining
and displaying the non -print formats."
ICPL Long -Range Goals
This has been the library's top unfunded priority for the last
three budget cycles. The need has been well-documented through
surveys, specific user requests and response to pilot programs.
Several classes of users are more oriented toward non -print media
than more traditional formats. Students and recent graduates of
our public and higher education systems need access to materials
and equipment they were taught to use and have come to rely on as
an integral part of their information, education, recreation
resources.
Just as public libraries were originally established to make books
and magazines available to all on an equal basis, it has become the
responsibility of today's libraries to see that they not discriminate
against those who need or prefer the newer media.
Specifically in FY 78 with additional funds our goals would be:
1. Provide more effective access to media formats now available
at ICPL with emphasis on in-house preview facilities and self -
instructional techniques.
2. Improve and expand existing non -print collections.
3. Provide new formats and services consistent with user preferences,
financial resources and the physical constraints of the building.
4. Increase staff experience in providing media services in order
to plan and evaluate media facilities for a new building.
all
I
1
11
Resources needed to support this priority option:
Salary: 1/2 time A-V Technician to provide technical and clerical
support to A-V Coordinator and entire A-V program. $5,628
Supplies: Media shelving supplies, self -instructional guides,
projector bulbs, etc. $1,000
Equipment: Xerox 350 Microfilm Reader, Table 18' x 6', Super 8
Sound Projector, Filmstrip Projector, 16mm Projector (with fast
forward for preview), Wollensack 2770 A-V Cassette Duplicator, Bell
& Howell Spacemaster Microfiche Reader/Printer. $4,720
A-V Software: Additional funds for film, slides, filmstrips, audio
recordings. $2,500
2. INCREASE MEASUREMENT CAPABILITY
"Recognize the continuous need for planning, measurement,
and evaluation of services ..."
ICPL Long Range Goal N1
The library is now planning a new building, measuring effectiveness
of services, surveying community needs and attempting to streamline
library procedures and increase staff productivity with no more
support for the management function than it had in 1960. Well-
designed library services based on real community needs is an on-
going process. Staff to support this function is long overdue.
Resources needed to support this priority option:
1/2 time Library Clerk to release library secretary from telephone,
receptionist and other similar clerical duties in order to aid
director. $4,962
$upplies/Services: Printing, data processing, research materials.
3. INCREASE OUTREACH/COMMUNITY SERVICE CAPABILITY
"To provide residents of our service area (with library
service) regardless of their location, social and physical
condition, or level of intellectual achievement."
ICPL Long Range Goals
The Library's 1974 User Study showed that several groups are under-
represented among library users: elderly, handicapped, those with
less than high school education, blue-collar occupations and, of
course, the institutionalized.
91
Because of physcial barriers at the building, major emphasis on
traditional building -centered services, and little staff time for
outreach and public awareness programs, the services available to
these groups are severely limited. Even telephone information
service and mail service to homebound are largely dependent on the
user knowing they are available.
In recent years, using volunteers, gift materials and few dollars,
the library has made tentative beginnings in serving some of the
institutionalized, homebound and less skilled groups with deposit
collections at Mark IV Social Service Center, United Action for
Youth, Close Mansion Senior Center, County Jail and County Home.
Experience in working with these groups has shown there is a real
need for library services if they are of the kind and in the places
where these groups can use them. Although most people in these
groups may not be dedicated "readers" in the traditional sense,
they have the same (and perhaps greater) needs for the library's
information, self -education and mental recreation services as other
citizens. In addition they have need for materials in large -type,
or audio-visual formats to overcome visual, auditory or educational
handicaps.
Specific program goals to support pilot projects:
1. Visit institutions serving target groups and discuss how we
can help with their information needs.
2. Develop regular visits to institutionalized and deliveries of
materials by volunteers (3 nursing homes and one custodial
home once a week; 30 homebound individuals once every two
weeks.)
3. Develop and service various types of deposit collections.
4. Develop and publish catalogs and lists of materials for
homebound and jail patrons to select and order from.
5. Assemble demonstration collection of reading and writing aids
and games for handicapped.
6. Develop programming ideas for the institutionalized.
Resources needed to support this priority option:
Increase Community Services Librarian from 3/4 to full-time. Plan,
coordinate, supervise staff and volunteers. $4,077
Add 1/2 time Library Assistant. To provide staff support to this
function and to other librarians in order to release Community
Services Librarian from Information Desk duties. $5,628
I I
I1
Fuel for leased vehicle - 10,000 miles (outreach and general use).
$500
Miscellaneous supplies, book racks, paper. $200
Leased Van for transportation of staff, materials, equipment.
$1,800 - $2,000 (Alternative: mileage reimbursement for staff and
volunteers who use their own cars at 15¢ per mile x10,000 plus
parking fees = $1,800.)
Print and distribute reader interests listed to institutionalized
and homebound 330 copies of 8 lists at $80 each. $640
Postage. $100
Additional materials for deposit collections and to fill requests
resulting from reader interest lists. $2,500
Film projector (Kodak Pagent) to use for institutional programs.
$750
TOTAL COST OF PRIORITY SERVICE OPTIONS $35,705
Decrease
At the present time the library's basic services are average to
above average in the areas of home loan of print materials, in-
formation services, children's services. The library is seriously
deficient in its audio-visual and outreach services.
Providing low priority service options, therefore becomes very
difficult. To have the least effect on citizens without unduly
discriminating against certain classes of users, the library would
have to cut back equally in its staff, materials budget and its
hours of service. To cut services already underfunded (i.e., A-V
and outreach) would not only increase the disparity between newer
and traditional services, but also would not amount to the requested
10% ($40,000) since these services have been pieced together with
equal parts of gift monies, volunteers, staff enthusiasm and
ingenuity and modest tax fund allocations.
Low Priority Service Options:
1. Reduce library materials budget by 1/3. Nearly 1/3 of the
budget is for on going expenses (standing orders, periodicals)
a $20,000 reduction would really cut dollars for new titles by
50%. $20,000
Reduce processing costs for item Hl.. $2,000
2. Reduce service hours by 15%. Sunday afternoons, Wednesday and
Thursday evenings (or one morning and one evening) and all
City holidays. Reduce hours for temporary staff and save on
utilities. $5;000
93
1
' 3. Reduce permanent staff by 1 1/2 positions: Eliminate 1/2 of
story hours, children's film programs (4 hours per week);
eliminate in -building adult programs (2 hours per week);
eliminate reserves (15 hours per week); eliminate cleaning/
inspection of films and records (20 hours per week); decrease
efforts to retrieve overdue materials (3-4 hours per week);
eliminate publicity, publications, booklists, displays (5
hours per week); and reduce staffing on Information Desk in
afternoons (20 hours per week). $12,000
COMMENTARY
There is only one service level change in the library in FY 78. A 1/4
time library clerk has been provided to combine with a 1/4 time vacancy
in Technical Services to provide a new 1/2 time position in Adult -
Circulation. Since the last increase in personnel in this division, 2
1/2 years ago, circulation has increased 20%. In addition, other
factors have added significantly to the work of the circulation services.
I
- — i
94
I
� DEBT SERVICE FUND
I�
I
iY
DEBT SERVICE FUND
FUND SUMMARY
CLASSIFICATION ACTUAL ESTIMATE BUDGET
FY 1976 FY 1977 FY 1978
I
$ 298,521 $ 46,860 $ 2,177
$ 444,245 $ 735,874 $ 768,841
246,575 206,800 224,800
$ 690,820 $ 942,674 $ 993,641
$ --- $ --- $ ---
942,481 987,357 993,641
$ 942,481 $ 987,357 $ 993,641
$ 46,860 $ 2,177 $__j, 177
95
BEGINNING BALANCE
RECEIPTS:
' .
Property Taxes
Other Receipts:
'
Licenses & Permits
Fines & Forfeitures
Charges for Services
Intergovernmental Revenue
Use of Money & Property
Miscellaneous Revenue
Transfers:
Bond Transfers.
Expense Transfers
'
Other Transfers
TOTAL RECEIPTS.
EXPENDITURES:
ersona Services
Commodities
Services & Charges
Capital Outlay
'
Debt Service
Transfers
TOTAL EXPENDITURES
'
ENDING BALANCE
I
$ 298,521 $ 46,860 $ 2,177
$ 444,245 $ 735,874 $ 768,841
246,575 206,800 224,800
$ 690,820 $ 942,674 $ 993,641
$ --- $ --- $ ---
942,481 987,357 993,641
$ 942,481 $ 987,357 $ 993,641
$ 46,860 $ 2,177 $__j, 177
95
I1
1
7
SUMMARY OF EXPENDITURES
DEBT SERVICE FUND
'
GENERAL OBLIGATION
AMOUNT
ORIGINALLY
ISSUED
OUTSTANDING
ON
JULY 1, 1977
DUE
FISCAL
1978
YEAR
'
PRINCIPAL
INTEREST
` Park
10/71
$ 200000.00
$ 75000.00
$ 75000.00
$ 1387.50
' Bridge
12/59
400000.00
75000.00
25000.00
2125.00
Bridge
11/61
75000.00
20000.00
4000.00
610.00
Bridge
11/68
650000.00
300000.00
100000.00
10000.00
Bridge
10/71
500000.00
500000.00
---
20900.00
Street Improvements
11/68
1350000.00
775000.00
150000.00
28275.00
Street Construction
11/73
450000.00
300000.00
150000.00
12300.00
Street.Construction
08/74
400000.00
200000.00
100000.00
11400.00
'
- Street Construction
08/76
285000.00
250000.00
50000.00
10650.00
Public Library
08/62
265000.00
75000.00
15000.00
2193.75
Sewer Construction
10/70
1000000.00
500000.00
100000.00
21550.00
Water Treatment
12/71
900000.00
725000.00
75000.00
28250.00
TOTAL
6 75000.00
5379000.00
844000.00
$149641.25
I
I1
1.1
CAPITAL
PROJECTS
FUND
CAPITAL PROJECTS FUNDS
FUND SUMMARY
CLASSIFICATION ACTUAL ESTIMATE BUDGET
FY 1976 FY 1977 FY 1978
BEGINNING BALANCE
$ 235,249 $ 206,080 $ 315,615
120,000
1,382,244 3,858,691 2,028,820
630 --- ---
13,841 1,488,989 7,043,500
401,888 491,309 320,000
30,000 ""- --"
$ 1,828,603 $ 5,958,989 $ 9,392,320
$ 3,349 $ --- $ ---
58,401 ---
181,185 298,847' 550,000
1,584,837 5,550,607 8,878,585
30,000 ---
$ 1,857,772 $ 5,849,454 $ 9,428,585
$ 206,080 $ 315,615 $ 279,350
RECEIPTS:
Property Taxes
Other Receipts:
y1
Licenses & Permits
'
Fines &'Forfeitures
Charges for Services
Intergovernmental Revenue
Use of Money & Property
Miscellaneous Revenue
'
Transfers:
Bond Transfers
Expense Transfers
'
Other Transfers
TOTAL RECEIPTS.
EXPENDITURES:
errson75 services
Commodities
Services & Charges
Capital Outlay
.
'Debt Service
Transfers
'
TOTAL EXPENDITURES
ENDING BALANCE
$ 235,249 $ 206,080 $ 315,615
120,000
1,382,244 3,858,691 2,028,820
630 --- ---
13,841 1,488,989 7,043,500
401,888 491,309 320,000
30,000 ""- --"
$ 1,828,603 $ 5,958,989 $ 9,392,320
$ 3,349 $ --- $ ---
58,401 ---
181,185 298,847' 550,000
1,584,837 5,550,607 8,878,585
30,000 ---
$ 1,857,772 $ 5,849,454 $ 9,428,585
$ 206,080 $ 315,615 $ 279,350
BEGINNING BALANCE
CAPITAL PROJECTS FUNDS
OTHER CONSTRUCTION
PL
$ 88,000
175,000
40,000
27,000
3,560,000
$3,890,000
$ 500,000
40,000
250,000
$ 790,000
$ 88,835
175,000
40,000
27,000
3,560,950
500,000
40,000
250,000
$ 6,507
$4,680,000
$4,686,507
$4,681,785
8 4,722
RECEIPTS:
Bond Sale -
Civic Center Air Conditioning Proj
Animal Shelter
Station Remodeling
Outdoor Firing Range
•Equipment Repair Facility
Subtotal
HCDA -
Ralston Creek Improvements
'
"Old Brick"
Old Post Office
Subtotal
TOTAL RECEIPTS
1. •
FUNDS AVAILABLE
'
EXPENDITURES:
rd, Civic Center Air Conditioning Proj.
_
Animal Shelter
Station Remodeling - Police & Fire
'.
Outdoor Firing Range
Equipment Repair Facility
Ralston Creek Improvements
"Old
Brick"
Old Post Office Acquisition
TOTAL EXPENDITURES
PL
$ 88,000
175,000
40,000
27,000
3,560,000
$3,890,000
$ 500,000
40,000
250,000
$ 790,000
$ 88,835
175,000
40,000
27,000
3,560,950
500,000
40,000
250,000
$ 6,507
$4,680,000
$4,686,507
$4,681,785
8 4,722
CAPITAL PROJECTS FUNDS
WATER SYSTEM CONSTRUCTION
BEGINNING BALANCE
RECEIPTS
Transfers In -
Water Reserve:
2" Water Main
Water Revenue:
New Subdivision & Oversized Water Main
TRANSFERS SUBTOTAL
."' TOTAL RECEIPTS
FUNDS AVAILABLE
-' EXPENDITURES
2" Water Main Replacement
New Subdivision Water Main & City's Share
Oversized Water Main
Water Main Loop Tie -In Project
' TOTAL EXPENDITURES
ENDING BALANCE.
1 '
$ 11,000
124,000
135,000
$ 14,000
124,000
30,000
$ 35,671
$135,000
$170,671
$168,000
$ 2,671
99
$ 11,000
124,000
135,000
$ 14,000
124,000
30,000
$ 35,671
$135,000
$170,671
$168,000
$ 2,671
CAPITAL PROJECTS FUNDS
LEISURE & CULTURAL OPPORTUNITIES IMPROVEMENTS
BEGINNING BALANCE
TOTAL EXPENDITURES
ENDING BALANCE
100
$ 40,000
50,000
50,000
108,000
85,000
50,000
383,000
$ 4,500
50,000
90,000
144,500
$ 1,500
$ 40,000
50,000
50,000
108,000
6,000
85,000
50,000
50,000
90,000
$ 235
$529,000
$529,235
. 529,000
$ 235
RECEIPTS
Bond Issue:
Mercer Park Service Bldg.
Willow Creek Tennis Courts
New Park Development
'
Recreation Center Addition
Softball Complex
West Side Swimming Pool
SUBTOTAL
HCDA:
Hickory Hill Shelter
Happy Hollow Park
Riverfront Project
SUBTOTAL
Contribution
'
- TOTAL RECEIPTS
FUNDS AVAILABLE
'
EXPENDITURES
Mercer Park Service Bldg.
Willow Creek Tennis Courts
'
New Park Development
Recreation Center Addition
Hickory Hill Shelter
Softball Complex
'
West Side Swimming Pool
Happy Hollow Park .
Riverfront Project (Study FY77,
Other Construction)
TOTAL EXPENDITURES
ENDING BALANCE
100
$ 40,000
50,000
50,000
108,000
85,000
50,000
383,000
$ 4,500
50,000
90,000
144,500
$ 1,500
$ 40,000
50,000
50,000
108,000
6,000
85,000
50,000
50,000
90,000
$ 235
$529,000
$529,235
. 529,000
$ 235
I
II
REFUSE COLLECTION REVENUE
AND LANDFILL REVENUE
REFUSE COLLECTION AND
LANDFILL OPERATIONS
FUNCTION
The function of the Refuse and Landfill Operations is to operate a State
approved sanitary landfill which serves the 75,000 residents of Johnson
County and provide solid waste collection to 11,000 residential units in
Iowa City.
GOALS
1. Establish solid waste collection routes on a minimum travel,
minimum time system (heuristic routing). (March 1978)
2. Reduce on-the-job injuries to zero. (June 1978)
SERVICE OPTIONS
Increase
Conduct resource recovery and/or reduction study with Linn County
for $60,000. This would allow the City to begin planning for solid
waste management after completion of the present landfill. A lead
time of seven to ten (7 to 10) years is needed for any type of
recovery facility and work should begin now. Citizens will receive
the economic and social benefits that accrue when adequate planning
is done for this major municipal function.
Decrease
Costs were reduced in FY 77. Futher savings can occur only by a
reduction in the type of service provided. For example, one (1)
truck and two (2) employees could be cut if all customers were
required to use plastic bags. These cost reductions would be in
the range of $35,000 per year.
COMMENTARY
It is proposed that enterprise funds be established for both refuse
collection and disposal in FY 78. Both will be funded from revenues
generated from the operations. The advantages of this change are:
The operation becomes a utility so that costs of the operation can
be more closely monitored.
2. The so-called double charge is eliminated from non-residential
property tax payers who formerly were paying for collection which
they did not receive.
128
1
' 3. Users of the landfill, particularly those from outside of Iowa City
will pay based upon usage. It appears that non -Iowa City users are
paying on a basis which is less than the amount of waste which they
contribute to the landfill.
4. The institution of service charges reduces the financial pinch
resulting from the property tax lid established by the State
Legislature. Without the institution of this service charge, the
City would have to consider a reduction in the service level of
services funded by general property tax revenues.
It is proposed that each residential unit pay a monthly charge of
$2.68 and that a per ton fee of $5.15 be established at the landfill.
The disposal fund creates reserves for replacement of equipment as
required, improvement of the landfill access road and purchase of
additional land for landfill purposes when required.
129
I
I
TRUST &AGENCY
FUND -
PENSION & RETIREMENT
GENERAL REVENUE
SHARING
TRUST AND AGENCY FUNDS
PENSION AND RETIREMENT FUND
FUND SUMMARY
CLASSIFICATION ACTUAL ESTIMATE BUDGET
FY 1976 FY 1977 FY 1978
BEGINNING BALANCE
$ 11,554 $ 250,367 $ 250,366
RECEIPTS:
'
Property Taxes
$
730,452
$
653,593
$
600,000
Other Receipts:
'
Licenses 8 Permits
---
-
-
Fines & Forfeitures
---
---
Charges for Services
56,085
15,211
7,605
'
Intergovernmental Revenue
---
20,997
20,950
Use of Money & Property
---
---
---
Miscellaneous Revenue
684
---
74,047
Transfers:
Bond Transfers
---
---
---
'
Expense Transfers___
5,954
Other Transfers
___
TOTAL RECEIPTS'.
$
787,221
$
695,755
$
702,602
EXPENDITURES:
erg s -6-55T —S e r v i c e s
$
548,005
$
695,756
$
789,495
Commodities
---
---
- -
Services & Charges
403
---
---
Capital Outlay
---
-
-
'
Debt Service
---
---
- -
Transfers.
TOTAL EXPENDITURES
$___548,408
$
695,756
$
789,495
ENDING BALANCE
$
250,367
$
2502366
$
163,473
,''
130
CONTRIBUTIONS TO:
Police Retirement
24.04%
24.04%
TRUST AND AGENCY FUNDS
PENSION AND RETIREMENT FUND
Fire Retirement
26.95%
26.95%
SUMMITRY OF EXPENDITURES
Other Employees
9.35%
10.60%
11.10%
*Includes a special
contribution of $34,970
which is 4.87% of
gross
ACTUAL
ESTIMATE
PROPOSED
**Includes a special
contribution for $39,077
FY '76
FY '77
FY '78
'
EXPENDITURES:
Police:
Pension
$ 12,525
$ 12,525
$ 12,525
Retirement
136,704
166,500
193,735*
Police Total
M-9-,=9
IT 9�
06,260
Fire:
Pension
$ 13,950
$ 13,950
$ 13,950
Retirement
144,166
178,101
232,924**
Fire Total
5 6
TF9-2-,O5T
$246,874
SUBTOTAL
$307,345
$371,076
$453,134
Other Employees:
FICA
$150,421
$185,000
$184,062#
IPERS
90,642
139,680
152,299##
SUBTOTAL
$241,063
$324,686
$336,361
'
TOTAL EXPENDITURES
$548,408
$695,756
$789,495
CONTRIBUTIONS TO:
Police Retirement
24.04%
24.04%
26.98%*
Fire Retirement
26.95%
26.95%
33.32%**
Other Employees
9.35%
10.60%
11.10%
*Includes a special
contribution of $34,970
which is 4.87% of
gross
salaries and is reimbursed to the City by
the State.
**Includes a special
contribution for $39,077
which is 5.59% of
gross
salaries and is reimbursed to the City by
the State.
#FICA rate remains the same as FY77 at a rate of 5.85% of gross
salaries; however, the maximum withholding increased from $15,300
to $16,500; $11,500 of the $184,062 in FICA contribution will be
reimbursed to the City by the Community Block Grant Program.
##IPERS rate reflects a change in the contribution rates from 4.75%
to 5.25%; however, the maximum withholding remained unchanged from
FY77 at $20,000; $9,450 of the $152,299 in IPERS contribution will
be reimbursed to the City by the Community Block Grant Program.
131
GG,TRAL REVE!\1IE �141RI\G
FOR PERIOD ENDING:
12/31/72
BEGIMNIVG BALANCE
S ---
RECEIPTS:
PRIXHLAN SUMARY BY FISCAL PERIOD
.Revenue Sharing
213,234.00
(18 mo. period)
"Interest- -
--••
TOTAL RECEIPTS
66
6/30/76
EXPENDITURE -S:
TOM
+"
crition L MLaintcnance
$544,366.37
$282,577.32
C a l'ntot•c&l t
$
747,470.00
Mass Transportation
---
2,487,502,00
-" Social. Services
---
25 353 84
4s/s.y/
Public Safety -Police
---
,..
Public Safety -Fire
---
$ ---
Finutrial:administration
---
316,950.00
Recreation Operations
...
873,237,26
Librnrl•.Operations
---
, 'N:.
- Sanit-4ry Landfill
262,177.41
64,S66.98
Parks Tree Trimming
---
114,047.00
70,549.00
Special Populations Involve.
---
38,0011.00
5,075.14
Youth Services
---
9,947.64
SUBTOTAL
100,000.00
- G�Pitnlingtrovements Program
-
4,756.14
Ralston Crce
$ ---
---
---
River. Corridor Study
---
-•-
Civic Center Remodeling
---
12,116.50
Central Equip. Facil. Study
...
9,073.00
Animal.Shelter Study
---
-
Parks halls and Paths
---
S2 000.001
81, 9o.0
Parks Development
---
S 3,205.60
Lo%er Park Road Const.
---
S 14,697.87 -
-'Mercer Park Tennis Courts
---
20,000.00
Ree. Center Roof Repair
---
200,000.00
---
East Side Park
---
r,,,Englert
Tract -Parks
---
Library Roof Repair
---
7,500.00
---
762.77
8,369.31
---
9,132.09.
---
927.00
---
GG,TRAL REVE!\1IE �141RI\G
ACT OF 1972
.
PRIXHLAN SUMARY BY FISCAL PERIOD
(18 mo. period)
(Estimate)
12/31/73
6/30/75
6/30/76
6/30/77
TOM
$213,234.00
$446,940.58
$544,366.37
$282,577.32
$ ---
586,333.00
747,470.00
548,323.00
392,142.00
2,487,502,00
28,432.02
a.0
57 495.06
6 ,0
25 353 84
4s/s.y/
IO.Onn.nU
S402,142M
$ 4,49D.00
$ ---
S --- -
$ ---
$ 4,490.00
87,454.28
316,950.00
258,833.00
210,000.00
873,237,26
14,918.54
1S0,000.00
62,258.87
35,000.00
262,177.41
64,S66.98
1,594.97
---
114,047.00
70,549.00
180,]08.95
108,549.00
___
4,872.SO
38,0011.00
5,075.14
___
---
---
9,947.64
100,000.00
100,000.00
200,000.00
4,756.14
10,789.01
---
5,454.95
122,790.00
---
---
21,000.00
122,790.00
-•-
12,116.50
---
12,116.50
___
-__
9,073.00
...
9,073.00
161,0 .44
-
22.409.1
0,52
S2 000.001
81, 9o.0
52 000.00
�Sa. �s'•�
$ ---
S 3,205.60
$ 11,482.27
$ ---
S 14,697.87 -
___
___
20,000.00
---
20,000.00
200,000.00
---
27;552.14
2,953.22
---
25,500.00
---
9,073.00*
227,552.14
37,526.22
___
7,500.00
7,500.00
---
762.77
8,369.31
---
9,132.09.
---
927.00
---
---
927.00
---
83,799.90
43,890.91
---
127,690.81
---
53,432.92
19,569.34
_--
73,002.26
___
---
66,890.95
---
66,890.95
---
15,000.00
---
15,000.00
__.
---
16,139.18
---
16,139.18
__.
---
22,296.98
---
22,296.98
,
t
r,
FOR PERIOD ENDING:
12131/72
.-
- Pablie Safety Headquarters
$ ---
Joint Iaw• Enforce. Study
---
6/30/75
. Bik=lys.
---
--
-..Library.Study.
---
25,000.00
Government Sparc Seeds Study
---
---
Jo. Co. Bike Path
---
--'
ht
:Policeuenen's Locker Room
---
---
-:�SUBTQI'AL
3-0—
..
TOTAL EXPE 17URES
$ -0-
---
---
27 000.003
Tw:pum
S wg,-,-0-13
EBDIM BALANCE
$213,234.00
$381,058.44
$707,539.27
-"Items carried over from PY 76
$04,369.00
"!
"
'Includes 12,000 carryover
$282,577.32
w
w
Includes 14,200 carryover
3Includes
10,000 carryover
t
r,
1 .
1,;54.00
(1B m0. peri0d)
,i
12/31/73
6/30/75
6/30/76
6/30/77
GENERA, REVEIJL 94VRXG
TOTAL
-2-
1,;54.00
(1B m0. peri0d)
(ESHITL9te)
12/31/73
6/30/75
6/30/76
6/30/77
27,000.00
'
25,000.00
---
1,754.00.
---
$ 550.32.
---
--'
---
11,972.33
.--
34,200.002
---
5,742.60
3,828.40
---
---
5,000.00
---
---
27 000.003
Tw:pum
S wg,-,-0-13
$381,058.44
$707,539.27
$835,465.89
$04,369.00
$446,940.58
$544,366.37
$282,577.32
$ 350.32
a
TOTAL
$ 25,000.00
1,;54.00
!1,972.53
34,200.00
'
9,571.00
�.
.5,000.00
27,000.00
'
3�75�3T
: i
52,605,432.60
-
$ 550.32.
.j
ti
i
i GENERAL REVENUE SHARING
AMENDMENTS OF 1976
i
i
".i
BEGINNING BALANCE
.i
RECEIPTS
Revenue Sharing
TOTAL RECEIPTS
PROPOSED EXPENDITURES
Operation & Maintenance:
Youth Services
i .
Regional Planning
General Fund Capital Outlay
SUBTOTAL
Capital Improvements
iTOTAL
PROPOSED EXPENDITURES
iENDING
BALANCE
i
REVISED PROPOSED
FY 77 FY 78
$ -0- $130,000
TOTAL
$ -0-
130 000 $520,000 $650,000
$130,000 $520,000 $650,000
$ --- $ 74,933 $ 74,933
--- 62,067 62,067
--- 122,108 122 108
$ -0- 08
$ -0- $ -0- $ -0-
$ -0- $259,108 $259,108
$130,000 $390,892 $390,892
134
I
I
SPECIAL ASSESSMENT
FUND
SPECIAL ASSESSMENT FUND*
FUND SUMMARY
CLASSIFICATION ACTUAL ESTIMATE BUDGET
FY 1976 FY 1977 FY 1978
BEGINNING BALANCE
$ 574,908 $ 609,778 $ 606,728
135
I
RECEIPTS:
$
8 ---
$
--
Property Taxes
---
Other Receipts:
'
Licenses &.Permits
Fines & Forfeitures
---
---
---
Charges, for Services
---
--
---
Intergovernmental Revenue
4,482
---
---
Use of Money & Property
---
---
---
Miscellaneous Revenue
40,331
---
25,000
Transfers:
Bond Transfers
---
---
---
Expense Transfers
8,304
---
25,000
'
Other.Transfers
570
---
---
TOTAL RECEIPTS'.
$ 53-687
$ _n_
$ Fn nnn
_
EXPENDITURES:
$
erg sonaTServices
$
---
$ ---
---
Commodities
Services & Charges
575
---
---
., Capital Outlay
13,242
---
50,000
'
Debt Service
5,000
3,050
1,850
Transfers
---
---
- -
TOTAL EXPENDITURES
$
18,817
609,778
$ 3,050
$
$
51,850
6041878
606,728
ENDING BALANCE
$
$
1
*Includes
new construction and
working
capital only.
135
I
SPECIAL ASSESSMENT FUND
' NEW CONSTRUCTION
BEGINNING BALANCE
RECEIPTS:
Special Assessment
Transfer In -Water Reserve
' TOTAL RECEIPTS
' FUNDS AVAILABLE
EXPENDITURES:
Water Main Extension - S.W. Iowa City
' ENDING BALANCE
y' WORKING CAPITAL
BEGINNING BALANCE
' RECEIPTS
EXPENDITURES:
Debt Service (Interest Only)
tENDING BALANCE
^hit
,
Ire'
1
is
136
$25,000
25,000
$ (85)
50,000
$ 49,915
$ 50,000
$ (85)
$606,813
$ -0-
$ 1,850
$604,963
I'�
SPECIAL REVENUE FUND
ROAD USE TAX
FISCAL YEAR 1977
BEGINNING BALANCE
137
$ 527,575
$ 848,020
$1,375,595
$1,163,167
$ 109,000
$ 103,428
$ 103,428
880,568
$ 983,996
$ 983,996
$ -0-
RECEIPTS
Road Use Tax
$
835,520
Interest Income
12,500
TOTAL RECEIPTS
FUNDS AVAILABLE
EXPENDITURES:
Operations
Traffic Control
$
352,996
Street System Maintenance
650,851
Capital Improvements
Park Road Bridge
26,000
'
Asphalt Resurfacing Project
133,320
TOTAL EXPENDITURES
CONTINGENCIES
'
ROW Settlement-Ia. Hwy. Comm.
$
84,000
c,., -
R.I..Railroad-Gilbert St. Cross.
25,000
TOTAL CONTINGENCIES
ENDING BALANCE
1'
FISCAL
YEAR 1978
BEGINNING BALANCE
RECEIPTS
Road Use Tax
' .
FUNDS AVAILABLE
EXPENDITURES
Operations
Traffic, Control
$
328,706
Street System Maintenance
655,290
'
TOTAL EXPENDITURES
ENDING BALANCE
137
$ 527,575
$ 848,020
$1,375,595
$1,163,167
$ 109,000
$ 103,428
$ 103,428
880,568
$ 983,996
$ 983,996
$ -0-
CITY OF IOWA CITY
HOUSING & COMMUNITY DEVELOPMENT ACT FUND
SUMMARY
APPROVED
1st HCDA REBUDGETED
ALLOCATION EXPENDITURES FUNDS TO BE
FY 1976 FY 1976 EXPENDED FY 77
52,061,000 S1,005,G10 51,055,390
3 tartnuiiutct�
a
TComprehensive
Plan
0
52,061,000
a. Plan development
92,000
when
b. Human'needs'study "
c. River Corridor study
30,000
d.:.Ralston,'Creek study
80,000
2.
Neighborhood Improvement
a. Hsg. Rehab. loan/grants
200,000
b. Site Improvements
0
.'<<.
.(3.
Code Enforcement
50,000
Coll
4.
Architectural Barrier
`
Removal
50,000
S
i
I.'
Neighborhood Centers
a. Skills Unlimited
2,000
b. Senior Center
0
c..Retarded Citizen Ctr.
0
6.
Ralston Creek Improvements
0
7.
Park Improvements & Additions
a. Hollywood Manor (Wetherby)
Addition
46,000
b. Hickory Hill Addition
0
c."City Park. Improvements
100,000
'
d.Neighborhood Park
Improvements
76,000
60,719
16,240
44,441
0
0
18,022
31,281
13,760
35,559
200,000
0
31,978
APPROVED
2nd HCDA
ALLOCATION
FY 1977
52,061,000
130,000
20,000
250,000
45,000
382 49,618 65,000
850 1,150 0
0 0 0
0 0 0
0 0 200,000
45,250
0
0
6,018
750
0
100,000
69,982
0
70,000
77,500
3rd HCDA
ALLOCATION
FY 1978
52,061,000
To be added
when
approved.
', a
HOUSING &
COMMUNITY DEVELOPMENT
ACT FUND
-2-
8.
Urban Renewal
`
a. Site Improvements
800,000
800,000
0
0
b. Project Closeout
0
0
0
600,000
c'. Land acquisition
412,200
0
412,200
412,200
`
.9.
Riverfront Acquisition
2,000
1,745
255
0
10'
Administration
36,000
11,943
24,057
160,000
11."Contingency
.'.
84,800
0
84,800
26,300
12
Committee on Community
u
Needs
0
0
0
5,000
Yr
s
w
>.
'c
rV
,
I
INTRAGOVERNMENTAL SERVICE FUND
EQUIPMENT DIVISION FUNCTION
FUNCTION
The Equipment Division is responsible for the maintenance of all City
owned equipment including its repair, cleaning, servicing, and lubrication
and the maintenance of inventory items normally used in conjunction with
equipment operations. This division is responsible for implementation
and monitoring of a preventive maintenance and repair's schedule for
most City owned equipment.
GOALS
1. Establish a revised parts inventory system in coordination with the
Finance Department. (January 1978)
2. Schedule all vehicular equipment in a preventive maintenance system.
(August 1977)
3. Provide a driver education course to all City employees. (March 1978)
4. Certify all mechanics in at least on speciality area. (May 1978)
SERVICE OPTIONS
Increase
An amount of $50,000 would be used to repair and upgrade the
maintenance building and area if a new building project should be
delayed. This would include painting of the building, insulating,
the moving of the gas pumps and the construction of an overhead
canopy and the construction of a locker room.
Decrease
If there should be a decrease overtime would be reduced $7,000,
repairs and maintenance to the building would be reduced $5,000,
and equipment replacement would be reduced $46,000.
140
I I
II
� CAPITAL OUTLAY•
GENERAL. FUND
CAPITAL OUTLAY
PROPOSAL FY 78
GENERAL FUND
LEGISLATIVE FY 78
City Clerk:
Visible File $ 750.00
Executive:
City Manager (Office Equipment)
Administration: (Finance)
Chair (Switchboard)
Adder (Traffic)
Typewriter (Accounting)
Shelves (Departmental Sec'y)
Micro -Film Reader/Printer
Sub -Total
-.
Government Buildings:
Reface VacVauum
'
Floor -Pads
Sub -Total
Community Develo ment: (Planning)
' 4 Drawer Files 2)
Calculator
Sub -Total
En ineerin :
Nuclear Density Meter
Blue Line Machine
Pipe Locator
Chairs and Cabinet
Sub -Total
Community Block Grant Admin. & Operation: (Adm.)
Desks 3
Chairs (3)
Hand Caluclators (2)
Dictaphone and Transcriber (1)
Typewriter (2)
File Cabinets (2)
Office Furniture
Other
Sub -Total
Code Enforcement:
Vehicle
141
$ 200.00
$ 95.00
145.00
400.00
150.00
10000.00
0 90.00
$ 200.00
3000.00
3200.00
$ 280.00
145.00
T_T2
$ 4000.00
2500.00
400.00
350.00
00
$ 500.00
600.00
100.00
1800.00
1500.00
270.00
570.00
500.00
5840.00
$ 4100.00
I
LEGISLATIVE FY 78
Police Protection:
e icu ar quipment
Furniture and Office Equipment
Sub -Total
Fire Protection:
Vehicular Equipment
Furniture and Office Equipment
Radio -New Pumper
Lights and Sirens
Valves for LDH
Field Recorder
Sub -Total
Animal Control:
Operating Equipment
Furniture
Sub -Total
Traffic Control:
Spare Signal Heads
Drawer Letter File Cabinet (2)
Sub -Total
Mass Transit:
Sunvisors (12 buses)
Replacement Chair
Sub -Total
StreetS stem Maintenance:
Aspia t Sireet sealing Program
Concrete Repair
Mud Jacking Program
Extra Width Paving
Bridge Rail Painting
Double Bottom Asphalt Kettle (New)
Dump Truck
Pump Truck with Front End Loader
Snow Plows (5)
Material Spreader
Front End Loader
Joint Router
Leaf Vacuum
Sub -Total
Cemetery:
Improvements
Vehicle Equipment
Operating Equipment
Sub -Total
142
$ 3500.00
1430.00
930.00
$ 5000.00
1400.00
2000.00
600.00
600.00
150.00
9750.00
$ 500.00
425.00
925.00
$ 5000.00
90.00
5090.00
$ 750.00
135.00
885.00
$ 50000.00
10000.00
20000.00
10000.00
5000.00
11000.00
11000.00
22000.00
17800.00
12000.00
45000.00
5000.00
9000.00
27800.00
$ 5858.00
2150.00
350.00
358.00
U
1
1
1
,.1
LEGISLATIVE
FY 78
Parks:
7Vehicular Equipment)
3/4 Ton Truck
$ 5000.00
Rotary Mower
5000.00
York Rake
2000.00
1/2 Ton Pick-up
4000.00
(Operating Equipment)
Trash Compactor
$ 4200.00
Portable Generator
500.00
Trim Mowers
600.00
Rotary Broom
2500.00
Improvements
$ 1000.00
Sub -Total
24800.00
Library:
Vacuum Cleaner
Record Brower Bin
Paperback Rack
.Posture Chairs
Typewriter
Typewriter (Selectric)
Children Materials
Adult Materials
Sub -Total
143
$ 250.00
256.00
70.00
160.00
319.00
600.00
12000.00
53000.00
6 5 .00
$381748.00
CAPITAL
I� IMPROVEMENTS
RAM
PROJECTS
ADMINI� 1N
CIVIC CENTER AIR CONDITIONING
The purpose of this project is to adequately handle the
cooling requirements of the Civic
isCenter
alsotduring
providsummer
propend
winter conditions. Thepurpose
ventilation that would permit outside direct air ventilation
during spring and fall._..dffiW1MWWWW._
i'i
MERCER PARK
fficient
The purpos, park and
equipment
to add a.
WILLOW CFi
�� Ia1 tennis
The purpose �tructing
courts to
four (4) cou: .
CONTINUED DEVELOP1I` '
The purpose of this project is to provide for continued
orderly development of Pheasant Hill, S. Hollywood Manor,
Villa and Willow Creek Parks and for early development of
new parks not owned by the City at this time.
RECREATION CENTER ADDITION
This project is to provide for the design and construction
contain'fou85' addition
d itionllocourts. Center which will
of a
TOTAL COST
FY 1978 - 79
ORS -GENERAL REVENUE SHARING
FA - FEDERAL AID RUT - ROAD USE TAX
SA -STATE AID
145
3
40,000
50,000
50,000
108,000
RETAKE OF PRECEDING DOCUAFr,!'.
I I
Ii
CAPITAL IMPROVEMENTS PROGRAM
COMMENTARY
In recent years, the guide for the preparation of the annual CIP
has been the Fiscal Policy. When projects were not undertaken
in the year scheduled, they were added to the next year and other
projects were deferred to future years. With this process, the
City never really faced the issue of the ability or the desire
of the City to undertake all of the projects included in the
program.
The CIP for FY 77-81 indicated that the City Council and the
voters would be asked to approve the issuance of over $10,000,000
in General Obligation Bonds in the fiscal year period FY 77, FY 78,
and FY 79. Obviously, this is not going to happen.
In addition, it is obvious that where projects are designated
to be financed out of operating revenue, such revenue does not
exist and it is not expected that such revenues will be available
in the immediate future.
In the FY 78 CIP, the City Council is being asked to determine
what projects can be realistically accomplished in the next
several years on the basis on anticipated revenues, City priorities,
and the Council's willingness to issue general obligation bonds
or seek voter approval of general obligation bond issues.
The CIP program does not currently include Urban Renewal construction
projects., These improvements will be considered by the Council in
the next few months when the Urban Renewal financing plan is completed.
144
I
PROJECTS TOTAL COST '
FY 1978 — 79
$ '
ADMINISTRATION
CIVIC CENTER AIR CONDITIONING 88,835 '
The purpose of this project is to adequately handle the '
cooling requirements of the Civic Center during summer and
winter conditions. The purpose is also to provide proper
ventilation that would permit outside direct air ventilation '
during spring and fall.
PARKS & RECREATION
MERCER PARK SERVICE BUILDING 40,000
The purpose of this project is to provide for an efficient ,
equipment maintenance and storage area for Mercer Park and
to add a concession stand and public restrooms. ,
WILLOW CREEK TENNIS COURTS 50,000
The purpose of this project is to provide additional tennis
courts to the present number in Iowa City by constructing
four (4) courts in Willow Creek Park.
CONTINUED DEVELOPMENT OF NEW PARKS 1 50,000
The purpose of this project is to provide for continued
orderly development of Pheasant Hill, S. Hollywood Manor,
Villa and Willow Creek Parks and for early development of
new parks not owned by the City at this time.
RECREATION CENTER ADDITION 108,000
This project is to provide for the design and construction
of a 40' X 85' addition to the Recreation Center which will
contain four (4) handball courts.
FA -FEDERAL AID
SA -STATE AID
ORS - GENERAL REVENUE SHARING
RUT - ROAD USE TAX
145
' GO -.GENERAL OBLIGATIOW BOND
RB.- REVENUE BOND ,
HC - HOUSING B COMMUNITY DEVELOPMENT ACT
SP - SPECIAL ASSESSMENT
OR -OPERATING REVENUE
146
'1982
Iz I
PROJECTS
PARKS x RECREATION (CONT.)
HICKORY HILL PARK SHELTER
The purpose of this project is to provide an open shelter
(Conklin Lane) to accomodate picnic groups, people using
the nature trail, scout groups, etc. The proposed frame
shelter would be 24' X 40' and would be constructed by
Park employees. The Campfire Girls have raised $1,204
to apply on this project.
SOFTBALL COMPLEX
The purpose of this project is to provide for three (3)
softball diamonds, two of which
will
be lighted
ightuld e located
and a
small service building. This
in Sand Road Park, or some other location not yet acquired.
WEST SIDE SWIMMING POOL
The purpose of this project is to provide a swimming Pool
for west side residents, with the school district and
the Recreation Department sharing in the operation of the
pool.
RIVERFRONT PROJECT
The purpose of this project is to provide preservation of the
Riverfront area.
AIRPORT
10 UNIT T -HANGAR PROJECT
The, urpose of this project aiaircraft airport.
FA
storage
forddtional base atth
FA - FEDERAL AID
SA - STATE AID
TOTAL COST
M978 — 79
ORS' GENERAL REVENUE SHARING
RUT - ROAD USE TAX
147
S
6,000
550,000
230,000
90,000
I
11
11
II
I
PRIOR TO
SCHEDULE FOR THE FIVE-YEAR PERIOD
FY1978
FY1978
FY1979
FY1980
FY1981
FY1982
4,500 HC
1,500
85,000 GO
50,000 GO
500,000 GO
50,000 HC
90,000 HC'
90,000 HC+
90,000 HC+
90,000 HC+
90,000 HC+
i
90,000 OR
' OO - GENERAL OBLIGATION BOND
RS - REVENUE BOND
HC - HOUSING 9 COMMUNITY DEVELOPMENT ACT
private contributions
SP - SPECIAL ASSESSMENT
OR - OPERATING REVENUE
+ - possible partial funding by "BOR"
(Bureau of Outdoor Recreation)
148
PROJECTS
LIBRARY
LIBRARY BUILDING PROJECT
The purpose of this project is to provide for the design.
and construction of a new Main Library Building to replace
the existing building.
PUBLIC WORKS
SUNSET STREET IMPROVEMENT
The purpose of this project is to complete the inside two
lanes of a four lane street connecting Highway H1 to Benton
and Melrose.
MORMON TREK BLVD. IMPROVEMENT
The purpose of this project isto construct a four (4) lane
road to replace the dirt road between Benton and the south
city limits.
GILBERT STREET RECONSTRUCTION & INTERSECTION IMPROVEMENT I 710,000
In response to land development and increasing traffic
volumes, this project would provide for the reconstruction
and resignalization of the intersection of Hwy. 6 and Gilbert
and reconstruction of Gilbert south .5 miles.
ASPHALT RESURFACING PROJECT 300,000
The purpose of this project is to preserve the large investment
in the Iowa City street system by rehabilitating the existing
surface of various roadways.
CITY BRIDGE REPAIR PROJECT 575,000
The purpose of this project is to rehabilitate and reconstruct
various bridges throughout the City as per an engineering
study now being conducted.
FA - FEDERAL AID
SA -STATE AID
ORS - GENERAL REVENUE SHARING
RUT - ROAD USE TAX
149
TOTAL COST
'
FY 1978 — 79
'
$
1,534,200
'
25,000
260,000
GILBERT STREET RECONSTRUCTION & INTERSECTION IMPROVEMENT I 710,000
In response to land development and increasing traffic
volumes, this project would provide for the reconstruction
and resignalization of the intersection of Hwy. 6 and Gilbert
and reconstruction of Gilbert south .5 miles.
ASPHALT RESURFACING PROJECT 300,000
The purpose of this project is to preserve the large investment
in the Iowa City street system by rehabilitating the existing
surface of various roadways.
CITY BRIDGE REPAIR PROJECT 575,000
The purpose of this project is to rehabilitate and reconstruct
various bridges throughout the City as per an engineering
study now being conducted.
FA - FEDERAL AID
SA -STATE AID
ORS - GENERAL REVENUE SHARING
RUT - ROAD USE TAX
149
risen
s
),000 GO
),000 GO
PROJECTS
PUBLIC WORKS (CONT.)
EQUIPMENT REPAIR FACILITY
This project will provide for the construction of a new
centralized equipment repair facility to maintain and house
City -owned equipment, including transit. The existing shop
and service facilities are inadequate for current level's
of maintenance operations and storage. A consultant's study
of the existing facilities and suggested alternatives
indicates a new facility is justified.
KEOKUK/HIGHWAY 6 INTERSECTION IMPROVEMENT
The purpose of this project is to improve geometrics and
signalization at Keokuk and Highway 6 and to relocate
the frontage road (Hollywood) to the south.
SYCAMORE & HIGHWAY 6 INTERSECTION IMPROVEMENT
The purpose of this project is to improve safety and promote
traffic flow by converting span wire installation to mast
arm, replace controller, and add left turn lane on east leg
of intersection of Sycamore and Highway N6.
RIVERSIDE & BENTON INTERSECTION IMPROVEMENT
The purpose of this project is to improve existing geometrics
by the addition of left turn lanes on east and west legs
coupled with improved signalization.
EAST -WEST ONE WAY COUPLET PROJECT N2
The purpose of this project is to replace existing facilities
at the intersections of Jefferson & Dodge, Jefferson & Governor,
Market & Dodge, and Market & Governor with mast arm installation
and new controllers and physical interconnect to the west.
FA -FEDERAL AID
SA - STATE AID
ORS - GENERAL REVENUE SHARING
RUT - ROAD USE TAX
151
176,000
30,000
91,000
71,600
TOTAL COST
'
FY1978 - 79
'
$
3,560,950
'
176,000
30,000
91,000
71,600
PRIOR TO
FY1978
SCHEDULE FOR THE FIVE-YEAR PERIOD
FY197B
FY1979
FY1980
FY1981
FY1982
$
$
$
3,560,950 GO
176,000 GO
81,000 GO
21,000 GO
9,000 SA
91,000 G
50,120 F
21,480 G
I 00 -GENERAL OBLIGATION BOND
R8 - REVENUE BOND
HC - HOUSING 8 COMMUNITY DEVELOPMENT ACT
I
SP - SPECIAL ASSESSMENT
OR - OPERATING REVENUE
* - and combination of other revenues
152
PROJECTS
PUBLIC WORKS (CONT.)
LANDFILL ACCESS ROAD IMPROVEMENT
The purpose of this project is to construct a hard surface
road to the present landfill site to eliminate the increased
cost of road maintenance to the present dirt road and
also the increased cost of equipment maintenance resulting
from vehicle damage while using the present road.
ENERGY CONSERVATION STUDY
The purpose of this project is to undertake a studv to
determine ways in which the City can conserve energy.
MUSCATINE AVENUE IMPROVEMENT
This improvement will provide for the complete reconstruction
of Muscatine Avenue from First Avenue to Scott Blvd. including
the intersection at First Avenue.
ASPHALT STREET SEALING PROGRAM
The purpose of this project is to provide a City-wide
asphalt street sealing program of: 1) slurry seal
2) seal coating, and 3) liquid asphalt rejuvenation.,
WASTE WATER TREATMENT FACILITIES IMPROVEMENT
The purpose of this project is to provide for improvements
to, the sewage collection and treatment systems or for the
construction of a new sewage treatment plant, whichever is
more cost effective. •This improvement will bring the City
sewage system under compliance with new State and Federal laws
that regulate the operation and maintenance of sewage
collection and treatment systems and control the discharging
of pollutants into streams and rivers.
FA -FEDERAL AID
SA -STATE AID
ORS -GENERAL REVENUE SHARING
RUT - ROAD USE TAX
153
50,000
100,000
2,792,000
11
TOTAL COST
t
FY 1978 - 79
'
$
'
80,000
50,000
100,000
2,792,000
11
PRIOR TO
FYI978
SCHEDULE FOR THE FIVE-YEAR PERIOD
FYI978
FYI979
FY1980
FY1981
FYI982
40,000 OR
40,000 OR
50,000 HC
385,000 FA
.165,000 GO
50,000 RUF
50,000 RUT
50,000 RUT
I
69,000 FA
375,000 FA
1,650,000 FA
3,500,000 FA
4,600 SA
25,000 SA
110,000 SA
900,000 SA
18,400 GO
100,000 OR
440,000 GO
3,600,000 GO
' 00 -GENERAL OBLIGATION BOND
R9 - REVENUE BOND
HC- HOUSING 6 COMMUNITY DEVELOPMENT ACT
9P - SPECIAL ASSESSMENT
OR -OPERATING REVENUE
154
PROJECTS (TOTAL COST
FY1978 - 79
9
II
1
PUBLIC WORKS (CONT.)
RIVER CORRIDOR TRUNK SEWER IMPROVEMENT
4,000,000
This improvement provides for the construction of a trunk
sanitary sewer from the sewage treatment plant along the
east side of the Iowa River to Kimball Road, a river crossing,
and an extension. The existing east side and west side
trunk sewers are currently overloaded in certain regions
and require immediate relief for present and future loads
to prevent surcharging of raw sewage into the Iowa River.
POLLUTION CONTROL PLANT ASPHALT SURFACING PROJECT
25,000
The purpose of this project is to provide for the surfacing
with asphalt of the drives at the Pollution Control Plant.
POLLUTION CONTROL MAINTENANCE SHED
20,000
The purpose of this project is to provide for facilties
for in orderly storage of equipment now kept outside
of the Pollution Control Plant or at another facility.
WATER MAIN EXTENSION PROJECT
176,500
The purpose of this project is to install a 12" water main
from existing water Highway H1 and Ashley Drive Southwest
Miller's Body
along Highway N1 to the west property line of
Shop - approximately 3200' and to extend a 12" water main
south down.Sunset Street to Highway N1. This expansion
would provide water for commercial establishments which
have developed in southwest IowaCity.
TWO-INCH WATER MAIN REPLACEMENT PROJECT
41,500
The purpose of this project is to provide for the replacement
of old two-inch water mains with new mains six inches or
larger in size in order to provide proper pressure and flow.
This project is City-wide.
FA - FEDERAL AID OR$ ' GENERAL REVENUE SHARING
SA -STATE AID RUT -ROAD USE TAX
155
9
II
1
PRIOR TO
FYI978
SCHEDULE FOR THE FIVE-YEAR PERIOD
FY1978
FYI979
FYI980
FYI981
FYI982
8
8
8
$
8
8
2,000,000 GO
2,000,000 GO
25,000 OR
20,000 OR
100,000 SP
-25,000 SP
26,500 OR
25,000 OR
13,000 OR
14,000 OR
14,500 OR
GO -GENERAL OBLIGATION BOND
RS - REVENUE BOND
HC- HOUBIHG 8 COMMUNITY DEVELOPMENT ACT
SP - SPECIAL ASSESSMENT
OR -OPERATING REVENUE
156
PROJECTS
PUBLIC WORKS (CONT.)
NEW SUBDIVISION OVERSIZED WATER MAIN INSTALLATION PROJECT
The purpose of this project is to provide water main
installation in new subdevelopments in the City. The
cost is absorbed by the developer after the water main
is in, except for the oversized water main needed to
serve subdivisions beyond the immediate subdivision.
The City absorbs 'this cost.
WATER MAIN LOOP TIE-IN PROJECT
The purpose of these projects is to provide main extensions
which will result in a closed loop water main system in
four areas - Mormon Trek Blvd., Benton St., Rochester Ave.,
and Scott Blvd.
FIRE
MINI -PUMPER ACQUISITION
This acquisition, by increasing the number of the City's
pumpers, would decrease the amount of wear on our larger
pumpers. This mini -pumper will also be used in those
areas now inaccessible to larger pumpers.
TRAINING TOWER
The purpose of this project is to provide a training
facility for firefighters. At the present time, firefighters
train in parking lots and on streets.
FA FEDERAL AID ORS - GENERAL REVENUE SHARING
SA -STATE AID RUT -ROAD USE TAX
157
TOTAL COST
FY 19TO - 79
254,000
189,000
25,000
I
I
1
[7
I
PRIOR TO
FY1978
SCHEDULE FOR THE FIVE-YEAR PERIOD
FY1978
FY1979
FY1980
FY1981
FY1982
8
8
8
8
8
8
124,000 OR
130,000 OR
24,000 OR
30,000 OR
30,000 OR
55,000 OR
25,000 GO
300,000 GO
' OO- GENERAL OBLIGATION BOND
RB - REVENUE BOND
HC- HOUSING 9 COMMUNITY DEVELOPMENT ACT
i
SP - SPECIAL ASSESSMENT
OR -OPERATING REVENUE
158
PROJECTS
POLICE
ANIMAL SHELTER REPLACEMENT PROJECT
The purpose of this shelter is to provide for adequate
facilities for office space, isolation of contagious
animals, proper sanitation, facilities for spaying and
neutering of animals. The new shelter would serve
to relieve the overcrowded conditions in the present shelter.
STATION REMODELING
The purpose of this project is to remodel the present
police garage and indoor firing range for offices and
storage.
OUTDOOR FIRING RANGE
The present indoor range is inadequate to meet the needs
of officer qualification and offers only the capability
for fixedfiringof pistols. The project provides for
an outdoor range which will afford both greater training
possibilities for the Police and has the possibility for
:recreational shooting for others, if desired.
COMMUNITY DEVELOPMENT
RALSTON CREEK FLOOD CONTROL PROJECT
This project has been set aside to start implementing
projects expected to be included in the June, 1976 report.
It is proposed that two dams be constructed each of Iowa
City to control watershed of the southern branch of
Ralston .Creek.
ORS - GENERAL REVENUE SHARING
RUT -ROAD USE TAX
159
TOTAL COST '
FY1978 - 79
$
175,000
40,000
27,000
500,000
1
PRIOR To
MOTS
SCHEDULE FOR THE FIVE-YEAR PERIOD
FYI878
FYI978FYI980
_I
FYI981
FYI982
$
$
$
$
PRIOR To
MOTS
SCHEDULE FOR THE FIVE-YEAR PERIOD
FYI878
FYI978FYI980
FYI981
FYI982
$
$
$
$
175,000 GO
40,000 GO
27,000 GO
500,000 HC
GO- GENERAL OBLIGATION BOND
R9 -REVENUE BOND
HC - HOUSING 8 COMMUNITY DEVELOPMENT ACT
SP - SPECIAL ASSESSMENT
OR - OPERATING REVENUE
160
FA -FEDERAL AID
SA -STATE AID
ORS - GENERAL REVENUE SHARING
RUT - ROAD USE TAX
161
TOTAL COST
PROJECTS
M978 - 79
COMMUNITY DEVELOPMENT (CONT.)
250,000
OLD POST OFFICE ACQUISITION
This project will serve to acquire the old post office
citizens' center.
building for renovation into a senior
Developing project site plans suggest a complex of
recreational
facilities, including housing, commercial, and
ce structure would bethe ounity
facilities. The post offielderly
and organizations serving y
center of activities
citizens.
50,000
HAPPY HOLLOW PARK EXPANSION
The purpose ofthisproject is acquisition of land to
enlarge Happy
40,000
1
"OLD BRICK REHABILITATION PROJECT
The purpose of this project is to begin rehabilitation
be used to attract
work for Old Brick. The money would
a matching grant of preservation funds, after which the
and interior
total would be used for exterior rehabilitation
preparation for occupancy.
412,200
URBAN RENEWAL LAND ACQUISITION
FA -FEDERAL AID
SA -STATE AID
ORS - GENERAL REVENUE SHARING
RUT - ROAD USE TAX
161
:SCHEDULE FOR THE FIVE-YEAR PERIOD
PRIOR TO FYI980 FY1981 FYI982
FYI♦i78 FYI978 FYI979
250,000
50,000 HC
40,000
412,200
OO' GENERAL OBLIGATION BOND
' R8 - REVENUE BOND
HC - HOUSING 9 COMMUNITY DEVELOPMENT ACT
SP - SPECIAL ASSESSMENT
OR -OPERATING REVENUE
162
PROJECTS
CAPITAL IMPROVEMENTS PROGRAM SUMMARY BY SOURCE OF FUNDING
GENERAL OBLIGATION BOND
HOUSING & COMMUNITY DEVELOPMENT ACT
SPECIAL ASSESSMENT
STATE AID
ORS -GENERAL REVENUE SHARING
RUT - ROAD USE TAX
163
TOTAL COST
FY1978 - 79
S
12,358,665
1,536,700
125,000
148,600
751,000
2,823,120
100,000
34,200
1,500
17,878,785
Il
PRIOR TO
SCHEDULE FOR THE FIVE-YEAR PERIOD
FY1978
FYI979
FYI980
FY1981
FYI982
FYI976
18,000
7,036,265
5,204,000
5,631,000
450,000
750,000
874,400
1,396,700
90,000
90,000
90,000
90,000
100,000
25,000
---
---
--'
---
4,600
34,000
110,000
900,000
---
---
63,500
378,000
304,500
55,000
---
--
69,000
607,120
2,147,000
13,500,000
---
---
---
50,000
50,000
50,000
---
---
34,200
---
---
---
--
---
--
1,500
---
---
---
--
1,164,100
9,428,585**
7,905,500
10,226,000
540,000
840,000
**Does not i
clude Asphalt
Street Sealin
Program and later
Main Ext
nsion Project
GO -GENERAL OBLIGATION BOND
RIB - REVENUE BOND
HC - HOUSING 9 COMMUNITY DEVELOPMENT ACT
i
4_:
SP - SPECIAL ASSESSMENT
OR - OPERATING REVENUE
164
I
II
CHARTS
SUMMARY DATA
COMMUNITY DEVELOPMENT:
Planning
Engineering
Cow. unity Block Grant
`.Code Enforcement
PUBLIC SAFETY:
-Police Protection
-
Fire Protection
.. Animal" Control
--�-Traffic Control
c Mass. Transit
....Street System Maintenance
Airport -
DNMENTAL PROTECTION:
.
ACTUAL
CITY OF
6 ESTIMATED
FY
IOWA CITY
FINANCIAL SUMMARY-
1977
cling,- -
(3,351) --- 2,000 ---
2,000 (1,351) --- 6,000
6,000
ACTUAL BAL.
PROPERTY
OTHER
TRANSFERS
TOTAL
FUNDS
TRANSFERS
EXPEN-
TOTAL DIS-
END. RAL.
7 -1-76
TAX
RECEIPTS
IN
RECEIPTS
AVAILABLE
OUT
DITURES
BURSEMENTS
-
6-30-77
$ 392,440 $
295,698
$ 1,018,053
$ 217,506
$ 1,531,257
$ 1,923,697
$ 14,724 S
1,292,169
$ 1,306,893
$ 616,804
(338,598)
589
343,660
---
344,249
5,651
---
75,708
75,708
(70 057)
53,291
248,408
700
---
249,108
302,399
---
217,792
217,792
8.,607
300,995
---
207,656
---
207,656
508,651
---
421,319
421,319
87,332 " +<
21,987
---
56,212
---
56,212
78,199
---
78,199
78,199
--• --`
70,857
893,691
145,752
---
1,039,443
1,110,300
300
1,051,615
1,051,915
58,385
20,367
573,874
262,000
---
835,874
856,241
---
851,839
851,839
4,402.
(7,105)
---
16,000
---
16,000
8,895
---
43,992
43,992
(35,097)
-
364,236
---
364,235
364,235
---
364,235
364,235
(9,330)
119,554
560,000
---
679,554
670,224
84,390
563,195
647,585
22,639 -
88,691
---
653,851
---
653,851
742,542
---
731,066
731,066
11,476
87,049
---
28,460
---
28,460
115 509
85 000
43 344
128 344
f 1 8351
DNMENTAL PROTECTION:
--- 354,491
370,352
10,000 318,158
328,158
cling,- -
(3,351) --- 2,000 ---
2,000 (1,351) --- 6,000
6,000
-(7,351);
tery.
26,249 70,429 . 8,400 ---
78,829 105,078 79,675 83,393
163,068
(57,990) ..,;..,
RE E CULTURAL OPPORTUNITIES:
37 613
(37,613)
3-4ST863�2�2 $ 33 7,415
3 tTi,Srsti 33iT�f3 TT4sgTo9
eation-
40,945 142,467 212,761 ---
355 228 396 173 --- 367 921
367 921
28 252
Parks
Library
Forestry
SUBTOTAL
oo,_DEBT SERVICE
CAPITAL PROJECTS
15,861 353,991 500
--- 354,491
370,352
10,000 318,158
328,158
42,194
(19,162) 321,401 99,675
--- 421,076
401,914
--- 391,419
391,419
10,495
--- --- ---
--- ---
---
11 419 26 194
37 613
(37,613)
3-4ST863�2�2 $ 33 7,415
3 tTi,Srsti 33iT�f3 TT4sgTo9
S
285!608 3 6,427s58
37,213.666
S 745,643
$ 46,860 $ 735,874 $ ---
$ 206,800 $ 942,674 $
989,534 $
--- $ 987,357
$ 987,357
$ 2,177
206,080 --- 5,467,680
491,309 5,958,989
6,165,069
--- 5,849,454
5,849,454
315,615-
ACTUAL d ESTIMATED FINANCIAL SUMMARY
FY 1977
-2-
ACTUAL BAL. PROPERTY
OTHER
TRANSFERS
TOTAL
FUNDS
TRANSFERS
EXPER-
TOTAL DIS-.
END. BAL.
7-1-76 TAX
RECEIPTS
IN
RECEIPTS
AVAILABLE
OUT
DITURES
BURSEMENTS
6-30=77
� EN R Utl
�y .I><PARKING REVENUE -
$ 339,845 $ ---
$ 263,900
$ ---
$ 263,900
$ 603,745
$ 116,502
$ 62,806
S 179,308
$ 424,437
SEWER OPERATIONS
231,329 ---
744,879
---
744,879
976,208
332,835
450,504
783,339
192,869 `.'.
..,]SEWER RESERVES- -
252,030 ---
---
160,470
160,470
412,500
44,510
99,632
144,142
268,358
WATER OPERATIONS -
285,17E ---
1,345,190
---
1,345,190
1,630,368
627,830
835,319
1,463,149
167,219
WATER RESERVES' -
531,976 ---
---
379,954
379,954
911,930
195,007
244,656
439,663
472,267
REFUSE OPERATIONS-
92,959 100,824
---
---
100,824
193,783
---
193,783
193,783-_-_
REFUSE RESERVES
--- ---
---
---
---
---
---
---
---
_..LANDFILL OPERATIONS �
--- 202,072
88,842
---
290,914
290,914
---
290,914
290,914
--- -"
..-_LANDFILL,RESERVES
--- ---
---
---
---
---
---
---
---
---'.
-TRUST E AGENCY FUND
250,357 653,593
36,208
5,954
695,755
946,122
---
695,756
695,756
250,366
acl,6pECIAL ASSESSMENT CONSTRUCTION
_0L778 --
-
--
-
609,778
-
3.050
3,050
606,728
..TOT
$3,587,588 JjjL2 465
511,926,614
51,461,993
j16,101,072
$21,688,660
51,602,192
$16,640,789
$18,242,981
$3,445,679
CITY OF IOWA CITY
PROJECTED FINANCIAL SUMMARY
FY 1978
I
EST. BAL.
PROPERTY
OTHER
TRANSFERS
TOTAL
FUNDS
TRANSFERS EXPEN-
'TOTAL DIS-
EST. BAL.
'
7-1-77
TAX
RECEIPTS
IN
RECEIPTS
AVAILABLE
OUT DITURES
BURSEMEIITS
6-30-78
Nc U
.-
ADMINISTRATION
S 616,804
$ 223,216
$ 1,035,075 S
260,647 $
1,518,938
$ 2,135,742
$ --- $ 1,361,709
$1,361,709
$ 774,033
.`COb?!UNITY DEVELOPMENT:
Planning
` Engineering
(70,057)
98,750
26,700
---
125,450
55,393
--- 142,725
142.725
_
(87,332):.
Co.:^iuni ty Block Grant
84,607
87,332
128,776
---
7,136
284,050
---
---
135,912
284,050
220,579
371,382
--- 220,519
--- 284,050
220,519
284,050
---
87,332,
....-. Code Enforcement
PUBLIC.SAFETY:
---
51,756
81,060
---
132.816
132,816
--- 132,816
132,816
---''
:-Polica Protection
'.
58,385
990,570
32,400
---
1,022,970
1,081,355
--- 1,082,339
1,082,339
(984),
Fire Protection
4,402
650,775
177,000
---
827.775
832,177
--- 832,177
832,177
-
Aniral Control
(35,097)
85,793
16,500
---
102,293
67.196
--- 67,196
67.196
---
TRANSPORTATION:
Traffic Control
___
---
334,706
---
334,706
334,706
--- 334,706
334,706
---
Mass Transit
22,639
408,400
320,500
---
728,900
751,539
37,500 774,039
751,539
---
Street System Maintenance
11.476
6,663
660,290
---
666,953
678,429
--- 678,429
678,429
,,. �.. Airport
(12,835)
---
34,932
---
34,932
22,097
--- 32,280
32,280
(10 183),
.. ENVIRONMENTAL PROTECTION:
jecycling
(7,351)
11,351
2,000
13,351
6,000
--- 6,000
6,000
---
eretery..
(57.990)
122,236
20,428
___
142,664
84,674
--- 84,674
84.674
---
LEISURE S CULTURAL OPPORTUNITIES:
` Recreation
28.252
242,374
116,300
---
358,674
386,926
--- 386,926
386,926
---
.:Parks
42.194
257,246
21,200
---
278,446
320,640
--- 320,640
320,640
---
Library
10,495
264,992
158,675
---
423,667
434,162
--- 434,162
434.162
---
Forestry
;SUBTOTAL"
37 613)
-4T764-3
65 092
90
200 -
-329.1-S� 260,647
65 292
27 679---
27 679
066
27 679
---
,
,607,
,943,43243
$ 7,180:5663-762,M
DEBT SERVICE
$ 2,177
$ 768,841
$ --- $
224,800 $
993,641
$ 995,818
S --- $ 993,641
$ 993,641
$ 2,177
-, CAPITAL PROJECTS
315,615
---
9,072,320
320,000
9,392,320
9.707,935
--- 9,428,585
9,428,585
279,350" "
I
I ,' il'.!
PROJECTED FINANCIAL SUMMARY
FY 78
-2
.EST BAL..
-
EST. BAC.
PROPERTY
OTHER
TRANSFERS
TOTAL
FUNDS
TRANSFERS
EXPEN-
TOTAL DIS-
7-1-77
TAX
RECEIPTS
IN
RECEIPTS
AVAILABLE
OUT
DITURES
BURSEMENTS
6-30-78
ENTERPRISE:
PARRING REVENUE
- $ 424,437
S ---
$ 338,206
$ ---
$ 338,206
$ 762,643
$ 9,808
$ 75,036
$ .84,844
$ 677,799 -i
'SEWER OPERATIONS
192,869
---
858,076
---
858,076
1,050,945
396,813
429.474
826,281
224,658
SEWER.RESERVES
268,358
---
12,000
133,985
145,985
414,343
81,400
97,223
178,623
235.720
WATER.OPERATIONS
167,219
1,387,379
---
1,387.379
1,554,598
676,194
814,672
1,490,866 ..
63,732,
.-
RESERVES.
472,267
---
25,000
302,342
327,342
799,609
36,000
235,482
271,482
528,127
,..WATER.
REFUSE OPERATIONS
---
---
321,362
---
321,362
321,362
48,069
273,293
321,362
--
REFUSE RESERVES
---
---
34,809
34,809
34,809
---
---
---
- 34,809
OPERATIONS
---
---
386,522
---
386,522
386,522
166,490
220,032
386,522
...LANDFILL
LANDFILL RESERVES.
---
---
---
107,638
107,638
107,638
---
80,000
80,000.
27,638
"
TRUST 6AGENCY
250,366
600,000
102,602
---
702,602
952,968
---
789,495
789,495
163,473
--SPECIAL-ASSESSMENTS
CONSTRUCTION
25,000
25,000
50,000
656,128
---606,726
51,850
51.850
604,878
-;
'TOTAL
$3.445,679
$4,976,831
$15,857,619
M.409 221
$22,243,671
$25.689.350
$1.452,274
$20,631,849
$22,084,123
$3,605,227 ,r
,
I ,' il'.!
3
BUDGET
FY 1978 ' %
$1,361,709 19.0
S 142,725 18.3
220,519 28.3
284,050 36.4
132 816 17.0.
180.110 10.8
$1,082,339 54.6
832,177 42.0
67 196 3.4
98 712 27.6
$ 334,706 18.6
751,539 41.8.
678,429 37.8
32 280 1.8
9635 25.0
$ 6,000 6.6
84 674 93.4
90 67 1.3
S 386,926 33.1
320,640 27.4
434,162 37.1
27 679 2.4
69 407 16.3
$7,180,566 100.0
r�
CITY
OF IOWA CITY
GENERAL
FUND
PROGRAM COMPARISON.
ACTUAL
ACTUAL
ACTUAL
ESTIMATE
FY 1974
%
FY 1975
%
%
FY 1976
%
%
FY 1977
%
%
ADMINISTRATION
$ 884,915
17.6
$1,151,831
20.4
$1,158,571
20.0.
$1,306,893
18.1
':. COdDI'JNITY_ DEVELOPMENT:
'+'Planning.
$ 103,477
32.2
-
E 133,808
34.3
S 165,162
35.4
S 75,708
9.5
'Engineering
126,587
39.4
160,017
41.1
160,310
34.3
217,792
27.5
Community Block Grant
---
---
90,684
19.4
421,319
53.1
.Code. Enforcement
TOTAL. CO}M: DEVELOP.
91 448
321,512
28.4
6.4,
95,929
_389,754
24.6
6.9
51,114
467,270
10.9
8.0
78 199
793 018
9.9
11.0
PUBLIC SAFETY:
: Police Protection
S 759,095
53.9
S 824,673
56.0
$ 865,347
52.8
$1,051,915
54.0
...Fire Protection.
606,276
43.0
612,784
41.6
724,335
44.2
851,839
43.7
AnimalControl43
- '-TOTALPUBLIC SAFETY
435
408 806
3.1
28.0
35 780
4 3 237
2.4
26.1
48 766
3.0
28.3
43 992
947 746
2.3
27.0
8,44
`1. TRANSPORTATION:
".Traffic Control.
$ 218,539
14.2
S 292,988
16.8
$ 274,405
19.2
$ 364,235
19.5
Mass Transit.
478,941
31.1
432,690
24.8
503,062
35.2
647,585
34.6,
e':
+%-Street System Maint.
-Street
818,064
53.2
986,499
56.6
610,254
42.7
731,066
39.1
Airport
-:TOTAL TRANSPORTATION
22 366
1.5
30.6
31,653
43 830
1.8
30.9
40 592
28,313
2.9
24.7
128 344
30,
6.8
25.9
.,k
.531,910
ENVIRONMENTAL PROTECTION:
Rec«cling,
`'
$ 2,073
4.1
$ 6,557
11.1
$ 4,009
6.4
E 6,000
3.5
Cemetery . `
. jbTAL.ENV. PROTECTION
48,457
50 530
95.9
1.0
52 635
59,192
88.9
1.0
59,120D
63,129
93.6
1.1
163,068
96.5
2.4
169,pg
LEISURE d CULT. OPPORT:
ecreation
$ 307,124
37.1
S 292,323
35.2
$ 339,896
32.8
S 361,921
32.7
L/
Parks
204,223
24.7
205,253
24.7
294,330
28.4
328,158
29.2
Library.
271,926
32.9
289,841
34.9
355,466
34.3
391,419
34.8
Forestry
rLL C. OPPORT:
4-3,825S
5
827 09
5.3
16.4
833 778
95
5.2
14.7
46 ,038
51,035,730
4.5
17.9
37 613
3.3
15.6
-TOTAL GENERAL FUND
$5,030,771
100.0
5 649 039
100.0
$5,791,461
100.0
$7,213,066
100.0
3
BUDGET
FY 1978 ' %
$1,361,709 19.0
S 142,725 18.3
220,519 28.3
284,050 36.4
132 816 17.0.
180.110 10.8
$1,082,339 54.6
832,177 42.0
67 196 3.4
98 712 27.6
$ 334,706 18.6
751,539 41.8.
678,429 37.8
32 280 1.8
9635 25.0
$ 6,000 6.6
84 674 93.4
90 67 1.3
S 386,926 33.1
320,640 27.4
434,162 37.1
27 679 2.4
69 407 16.3
$7,180,566 100.0
r�
CITY OF IOWA CITY
GENERAL FUND
ANNUAL PERCENTAGE CHANGE
BY PROGRAM
ACTUAL ACTUAL ACTUAL ESTIMATE BUDGET;I
FY 1974 FY 1975 % CHANGE FY 1976 % CHANGE FY 1977 % CHANGE FY 1978 % CHANGE
ADMINISTRATION $ 884,915 $1,151,831 30.2 $1,158,571 .6 $1,306,893 12.8 $1,361,709 41.9
. COMMUNITY DEVELOPMENT:
'Planning 103,477 133,808 29.3 165,162 23.4 75,708 (54.2) 142,725 88.5
Engineering 126,587 160,017 26.4 160,310 .2 217,792 35.9 220,519 1.3
Comunity Block Grant --- ------ 90,684 --- 421,319 364.6 284,050 (32.6)
Code Enforcement 91 448 95,929 4.9 51,114 (46.7) 78,199 53.0 132 816 69.8
TOTAL COMM, DEV. .32 ,512 389. 54 21.2 467,270 19.9 793,0 8 69.7 80, 10 (1.6)
PUBLIC SAFETY:
.Police Protection. $ 759,095 $ 824,673 8.6 $ 865,347 4.9 $1,051,915 21.6 $1,082,339 2.9
Fire Protection 606,276 612,784 1.1 724,335 18.2 851,839 17.6 832,177 (2.3)
Animal Control 43,435 35,780 (17.6) 48 766 36.3 43,992 (9.8) 67,196 52.7
TOTAL PUBLIC SAFETY ��408,806 ,473,237 4.6 630 448 11.2 947,746_ 18.9 98.172 1.7
.,TRANSPORTATION:
Traffic Control S 218,539 $ 292,908 34.1 $ 274,405 (6.3) $ 364,235 32.7 $ 334,706 (8.1)
Mass Transit 478,941 432,690 (9.7) 503,062 16.3 647,585 28.7 751,539 16.1
o Street System Naint... 818,064 986,499 20.6 610,254 (38.1) 731,066 19.8 678,429 (7.2
Airport 22 366 31,653 41.5 40,592 28.2 128,344 216.2 32,280 (74.8)
ajOTAL TRANSPORTATION 537 910 1 143 830 13.4 1 428 373 (16.1) 31 ,877,230 31.0 96.954 (4.0)
ENVIRONMENT. PROTECTION:
ecyclIng $ 2,073 $ 6,557 216.3 $ 4,009 (38.9) $ 6,000 49.7 $ 6,000 ---
e*e tery 48 457 52,635 8.6 59,120 12.3 163,068 175.8 B-416-74 (48.1)
TOTAL ENV. PROTECT. S 50!530 59.192 17.1 T-63,129 6.7 'f-169,068 167.8 90,674 (46.4)
LEISURE d CULT. OPPORT.:
...Recreation $ 307,124 $ 292,323 (4.8) $ 339,896 16.3 $ 367,921 8.2 $ 386,926 5.2
Parks. 204,223 205,253 .5 294,330 43.4 328,158 11.5 320,640 2.3
Library 271,926 289,841 6.6 355,466 22.6 391,419 10.1 434,162 10.9
Forestry 43,825 43 778 (.') 46 038 5.2 37 613 (18.3) 27 679 (26.4)
TOTAL L. E 0. OPPORT: 27-648 T�i93 ,5 24.6 1i 11T 8.6 3T.T69;3OT 3.9
.,,..'.....TOTAL .GENERAL FUND $5,030,771 $5,649,039 12.3 $5,791,461 2.5 $7,213,066 24.5 $7,180,566 (.5) .
' CITY OF IOWA CITY
' GENERAL FUND
ANNUAL PERCENTAGE CHANGE
BY CLASSIFICATION OF EXPENDITURE
ACTUAL
ESTIMATE
%
BUDGET
%
FY 1976
FY 1977
CHANGE
FY 1978
CHANGE
I,1
PERSONAL SERVICES
Salaries & Wages
$3,411,945
$4,034,694
18.3
$4,409,995
9.3
Part -Time & Overtime
135,182
133,457
(1.3)
129,415
(3.0)
Pension & Retirement
3,903
3,100
(20.6)
3,100
---
1
Insurance
157874
$3,708',904
251,721
4,422,9 2
59.4
19.3
266 901
4,809,411
6.0
8.1
SUBTOTAL
'
COMMODITIES
Office Supplies
$ 26,112
$ 41,682
59.6
$ 39,615
(5.0)
Operating Supplies
214,387
271,603
26.7
285,485
5.1
Repair & Maint. Supplies
121,722
183,168
50.5
164 706
(10.1)
SUBTOTAL
362,221
496,453
37.1
489,806
(1.3)
'
SERVICES & CHARGES
Professional Service
$ 110,044
$ 215,542
95.9
$ 180,578
(16.2)
^ ,
Communication
100,296
128,392
28.0
121,702
(5.2)
Transportation & Educ.
32,668
52,578
60.9
50,931
(3.1)
` .Insurance
120,511
127,643
5.9
125,493
(1.7)
Public Utility Service
188,310
190,053
.9
214,976
13.1
Repair & Maintenance
217,041
294,088
35.5
302,606
2.9
Technical Service
103,695
129,958
25.3
140,782
8.3
Aid to Agencies
135,610
184,095
35.8
207,013
12.4
'
Miscellaneous
82 169
1,090,344
55,284
$1,377,633
(32.7)
26.3
118 07.0
1,462,101
113.5
h.1
SUBTOTAL
'
CAPITAL OUTLAY
'
Land
$ 701
$ ---
---
$ ---
---
' •
�i Structures, Improv. &
Buildings
83,333
165,310
98.4
101,858
(38.4)
Equipment
190 243
274,277
465 190
630,500
144.5
129.9
279 890
381,7 8
(39.8)
139.5)
SUBTOTAL
TRANSFERS
$ 355,719
$ 285,508
(19.7)
$ 37,500
(86.9)
'
'
TOTAL EXPENDITURES
$5,791,465
$7,213,066
24.5
$7,180,566
(.5)
'1
'1
'''
171
si• � � � � � � � � � � � � . si• � si• �,
ACTUAL
FY 1974
CITY OF IOWA CITY
GENERAL FUND
ANNUAL PERCENTAGE CHANGE
BY CLASSIFICATION OF RECEIPTS
ACTUAL % ACTUAL % ESTIMATE %
FY 1975 CHANGE FY 1976 CHANGE FY 1977 CHANGE
BUDGET %
FY 1978 CHANGE'
�. t
PROPERTY TAX
$2,006,072
$3,304,357
.64.7
$2,667,809
(19.3)
$3,020,102
13.2
$3,607,990
19.5
OTHER RECEIPTS:
Licenses & Permits
$ 123,482
$ 145,991
18.2
$ 192,910
32.1
$ 140,625
(27.1)
$ 175,045
24.5
Fines & Forfeitures
196,677
194,012
(1.4)
242,714
25.1
304,000
25.2
276,000
(9.2)'
` .*Charges
.for Services
465,745
487,906
4.8
571,580
17.1
783,737
37.1
720,621
(8.0)
Intergovernmental Revenue:
Housing & Comm. Develop.
---
---
---
---
--
536,582
---
284,050
(47.1)
General Revenue Sharing
185,462
534,906
188.4
574,355
7.4
581,596
1.3
259,108
(55.4)
'Road Use Tax
869,630
850,888
(2.2)
141,437
(83.4)
1,003,847
609.7
983,996
(1.7)
Other Sources
373,361
503,457
34.8
385,082
(23.5)
495,688
28.7
480,000
(3.2).
Use of Money & Property
149,163
144,929
(2.8)
96,799
(33.2)
98,340
(1.6)
105,100
6.9
'
Miscellaneous Revenue
152,326
170,856
12.2
102,291
(40.1)
35 500
(65.3)
45,232
27.4
TOTAL OTHER RECEIPTS
2,515,846
3,032,945
20.5
2,307,168
(23.9)
3,979,915
72.5
3,352
(16.3)
V1
TRANSFERS.
207,41
153,486
(26.0)
$ 416,375
171.3
$ 217,506
(47.8)
$ 260,647
19.8
TOA RECEIPTS
$4,729,333
$6,490,788
37.2
$5,391,352
(16.9)
$7,217,523
33.9
$7,197,789
(.3)
andfill and refuse collection
receipts
have been deducted
from prior year
figures
in order to
be comparative to FY
1978
..:.figures.
�. t
FY 73 3UDGET
RECONCILIATION OF
TRANSFERS
DEBT
CAPITAL
TRANSIT
SEWER
WATER
REFUSE LANDFILL
SP. ASSES. '
TO:
ADMIN.
SERV.
PROJ.
REPL.•
RES.
RES.
COLL. RES.- RES.
CONST.
TOTAL"
FROM:.
-. W155 TRANSPORTATION-
RANSPORTATION-
Equipment
...Equipment,Ronlacement
$ ---
E ---
$ ---
$37,500
$ ---
S ---
S --- E ---
S ---.
S 37,500 -.
:.`PARKING
SYSi LM-
-
-;-
Administrative Costs
9,808
---
---
---
---
---
--- ---
-
- - .9 808
.'
POLLUTION- CONTROL OPERATIONS-
---
---
---
---
---
---
--- ---
---
396,813:.
'Administrative Costs
77,678
---
---
---
---
---
--- ---
---
J.General .Obligation Debt .Service
---
121,550
---
---
---
---
--- ---
---
'RenewalA-Impr.Reserve
---
---
---
---
24,000
---
--- ---
---
:Bond S Interest Reserve
---
---
---
---
12,000
---
--- ---
---
•
Revenue Bond Debt Service
---
---
---
---
97,985
---
--- ---
---
Waste Water Treatment Facility
---
---
18,600
---
---
---
--- ---
--
---
•
Poll.`Control Plant Asphalt Resurfacing Proj. ---
Poll. Control
---
25,000
---
---
---
--- ---
-•- -
•..,:->
',.Poll. Control Maintenance Shed
---
---
20,000
---
---
---
--- ---
---
SEWER REVENUE RENEWAL b IMPR. RESERVE-
---
---
---
---
---
---
--- ---
---
81,400
Water Treatment Facility
---
---
81,400
---
---
---
--- ---
---
--WATWaste
ER.OPERATIONS-
WATER OPERATIONS-
------
---
---
---
---
---- ---
---
676,194
Administrative Costs
146,602
---
---
---
---
---
--- ---
---
General Obligation Debt Service
---
103,250
---
--
---
---
--- ---
---.
'i sepr, Ext,-:B Impr. Reserve
---
---
---
---
---
36,000
--- ---
---
- '•'
Bond L Interest
---
---
---
---
---
30,000
--- ---
,,...-.,
Revenue Bond Debt Service
---
---
---
---
---
236,342
--- ---
---
-'-
New Subdivision d Oversized Water Main
---
---
124,000
---
---
---
--- ---
---
. WATER REVENUE, DEPR, ERT, E IMPR RESERVE-
---
---
---
---
---
---
--- ---
---
36,000
Water Main Extensions
---
---
---
---
---
--- ---
25,000
-
'.'2" Water Mains
---
---
11,000
---
---
---
--- ---
---
REFUSE COLLECTION OPERATIONS
---
---
---
---
---
---
--- ---
---
48,069 =%
Administrative Costs
13,260
---
---
---
---
---
--- ---
---
Equipment Replacement
---
---
---
---
---
---
34,309 ---
- -
.
. LANDFILL OPERATIONS-
---
-
---
---
---
---
--- ---
---.
166,490
,-
Administrative Costs
18,852
---
---
---
---
---
---
Equipment Replacement
---
---
---
---
---
---
--- 67,638
---
Landfill Acquisition
---
---
---
---
---
---
--- 40,000
---
--LandfillAccess
Landfill AccessRoad
' TOTAL -
------
2 6, 00
3-224,800
40 000
32 , OU
-
3 Ob
35'183
02 342
34 8 9 07 638
2 ,004
-. .'
,274 ,
'Expenditures d Receipts are not budgeted in
this fund.
**Total by
program
CITY OF IOWA CITY, IOWA
REVISIONS TO PROPOSED FY 1978 BUDGET
DEPARTMENT OF FINANCE
FEBRUARY 18, 1977
IIS3
0
CITY OF IOWA CITY, IOWA
0
The City Council will conduct a public hearing on the Proposed 1977-78
Budget in the Civic Center at 7:30 p.m. on March 1, 1977. The attached
schedules were prepared to provide information concerning revisions to
the Proposed Budget as stated in the document made available on
January 6, 1977. The FY 1977 Budget as printed in the proposed budget
document included adjustmentsto the amended budget to provide compara-
bility for the FY 1978 Budget; these adjustments are listed on pages 4-7.
When the approved FY 1978 Budget is printed, the FY 1977 estimated
budget figures will not include these adjustments, but will be the
amended FY 1977 Budget as approved by the City Council on December 28,
1976 (see pages 2-3)
The adjustments will be included in a formal budget amendment
resolution presented to the City Council later this year. The
revisions to the FY 1978 Proposed Budget and the FY 1978 Financial
Summary as corrected are shown on pages 8-16 . The total property
tax request has not changed; however, a reallocation was made between
the General Fund levy and'the Trust & Agency levy as described on
page 17.
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• 0 2/18/77
CITY OF IOWA CITY
ADJUSTMENTS TO FY 77 BUDGET
DISBURSEMENTS
( ) = Reduction
GENERAL FUND
Proposed Budget Document
Adjustments:
Refuse Collection $ 193,783
Landfill 290,914
Community Block Grant (116,972)
Fire -Additional Cost of Fire Truck (8,549
Net Change
Amended FY 1977 Budget
CAPITAL PROJECTS
Proposed Budget Document
Adjustments:
Projects Moved to FY 1978:
Waste Water Treatment Facility
Animal Shelter
Neighborhood Support Services
Neighborhood Park Improvements
Urban Renewal Site Acquisition
Net Change
Amended FY 1977 Budget
REFUSE OPERATIONS
Proposed Budget Document
Adjustments:
Move to General Fund
Amended FY 1977 Budget
LANDFILL OPERATIONS
Proposed Budget Document
"Adjustments:
Move to General Fund
Amended FY 1977 Budget
-4-
$ 880,000
167,500
200,000
500
(824,400)
$(193,783)
$(290,914)
$ 7,213,066
$ 359,176
$ 7,572,242
$ 5,849,454
$ 423,600
$ 6,273,054
$ 193,783
-0-
$ 290,914
E�
FY 77 BUDGET ADJUSTMENTS
DISBURSEMENTS
TRUST & AGENCY FUND
Proposed Budget Document
Adjustments:
FICA & IPERS for Community Block $(20,997)
Grant Personnel
Amended FY 1977 Budget
SEWER RESERVES
Proposed Budget Document
Adjustments:
Transfer to Capital Projects $ 56,000
,. Amended FY 1977 Budget
-5-
$ 695,756
$ 674,759
$ 144,142
$ 200,142
$18,242,981
333,082
$18,576,063
0 • 2/18/77
CITY OF IOWA CITY
ADJUSTMENTS TO FY 77 BUDGET
RECEIPTS
( ) = Reduction
GENERAL FUND
$ 5,958,989
Proposed Budget Document
$ 7,217,523
Adjustments:
$ 100,824
Refuse Collection
290,914
*Landfill
200,000
Allocation of HCDA Funds:
(825,626)
Planning
Community Block Grant
206,654
Fire -Funding for Additional
8,549)
Cost of Fire Truck
_8—
Contractor
$ 266,217
Net Change
(36 068)
$ 7,483,740
Amended FY 1977 Budget
55,000)
CAPITAL PROJECTS
* Refuse Collection and Landfill were shown under Enterprise Funds in the
Proposed Budget documents for comparability. However, in FY 76 and FY 77,
they are part of the General Fund as they will not be set up as Enterprise
Funds until FY 78.
10
$ 5,958,989
Proposed Budget Document
Adjustments:
Projects Moved to FY 1978:
Waste Water Treatment Facility
000
$ 867,500
Animal Shelter
200,000
Neighborhood Support Services
00
Neighborhood Park Improvements
Urban Renewal Site Acquisition
(824,400)
Pollution Control Plant -
Reimbursement from Original
(116,989)
Contractor
Mass Transit Development -Increase
U of T Contrib.
(36 068)
in Coralville and
Transfer from Sewer Revenue
55,000)
$ 269,543
Net Change
$ 6,228,532
Amended FY 1977 Budget
* Refuse Collection and Landfill were shown under Enterprise Funds in the
Proposed Budget documents for comparability. However, in FY 76 and FY 77,
they are part of the General Fund as they will not be set up as Enterprise
Funds until FY 78.
10
ADJUSTMENTS TO FY 77 BUDGET
RECEIPTS
REFUSE OPERATIONS
Proposed Budget Document
Adjustments:
Move to General Fund
Amended FY 1977 Budget
LANDFILL OPERATIONS
Proposed Budget Document
Adjustments:
Move to General Fund
Amended FY 1977 Budget
TRUST & AGENCY FUND
Proposed Budget Document
Adjustments:
HCDA Funding
Amended FY 1977 Budget
TOTAL BUDGETED FUNDS SUMMARY
PROPOSED BUDGET DOCUMENT
- ADJUSTMENTS
AMENDED FY 1977 BUDGET
$(100,824)
$(290,914)
-7-
$ 100,824
$ 290,914
$ -0-
$ 695,755
(20,997)
$ 674,758
$18,101,072
123,025
$18,2242097
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0
CITY OF IOWA CITY
PROPOSED FY 1978 BUDGET
REVISIONS
EXPENDITURES
GENERAL FUND
Proposed FY 78 Budget
Revisions:
FICA*
IPERS*
FICA -Comm. Block Grant Program
IPERS-Comm. Block Grant Program
Transfer Out,Extra-Width Paving
Transfer Out,Refuse Collection
Food for Consumption:
City Manager
City Council
Aid to Agencies
Other Professional Services:
Human Relations
Rentals -Finance
Insurance Deductibles
Parks -Reduction in Service
Parks -Sr. Maintenance Worker
Community Block Grant -Allocate Funds
to Ralston Creek
Capital Outlay:
Extra Width Paving
Blue -Line Machine
Net. Change
Revised FY 78 Budget -General Fund
DEBT SERVICE
Proper 78 Budget
Revisions:
None
$172,562
60,569
11,500
9,450
10,000
100,000
(500)
100
9,514
1,500
4,690
9,000
6,500
10,320
(41,806)
(10,000)
2,500)
• 2/18/77
$7,180,566
$ 319,899
$7,500;465
$ 993,641
*The Attorney General has ruled that cities cannot levy in the Trust
& Agency Fund for pension costs until the City has reached its 8.10
maximum levy in the General Fund. Therefore, in FY 1978 all FICA
Costs and 42.4% of IPERS costs are budgeted in the General Fund
-10-
0
FY 78 BUDGET REVISIONS
EXPENDITURES
CAPITAL PROJECTS
Proposed FY 78 Budget
Revisions:
Equipment Repair Facility
Station Remodeling -Police & Fire
Outdoor Firing Range
"Old Brick"
Ralston Creek Improvements
Mercer Park Service Bldg.
Willow Creek Tennis Courts
Recreation Center Addition
_ Hickory Hill Shelter
Softball Complex
West Side Swimming Pool
Riverfront Project
Pollution Control:
Asphalt Surface Proj.
Maintenance Shed
Sunset Street
Gilbert Street
Sycamore & Hwy. q6
East-West One Way Couplet
Keokuk & Hwy. H6
Extra -Width Paving
Landfill Access Road
Net Change
Revised FY 78 Budget -Capital Projects
ENTERPRISE FUNDS:
I
.PARKING REVENUE
Proposed FY 78 Budget
Revisions: None
SEWER OPERATIONS
Proposed FY 78 Budget
Revisions:
Transfers Out -
Asphalt Surface Project
Maintenance Shed,
Net Change
Revised FY 78 Budget -Sewer Operations
$ 27,531
(40,000)
(27,000)
(40,000)
89,306
(40,000)
(50,000)
(108,000)
(6,000)
(85,000)
(50,000)
(90,000)
(25,000)
(20,000)
(25,000)
(100,000)
(30,000)
(71,600)
176,000
85,000
40,000)
$ (25,000)
20,000)
0
$9,428,585
$ (469,763)
$8,958,822
$ 84,844
$ 826,287
$ 45,000)
$ 781,287
•
FY 78 BUDGET REVISIONS
EXPENDITURES
SEWER RESERVES
Proposed FY 18 Budget
Revisions: None
-12-
5,300
$(40,000)
$(172,562)
(60,569)
(19)
450
•
$ 178,623
$1,490,866
271 482
$ 321,362
$ 316,062
$ 386,522
$ 346,522
$ 80,000
$ 789,495
$ 254,081)
$ 535,414
WATER OPERATIONS
Proposed FY 78 Budget
Revisions: None
WATER RESERVES
Proposed FY 78 Budget
Revisions: None
REFUSE OPERATIONS
Proposed FY 78 Budget
Revisions:
Decrease in Landfill Fee
Revised FY 78 Budget
-REFUSE RESERVES
Proposed FY 78 Budget
Revisions: None
LANDFILL OPERATIONS
Proposed FY 78 Budget
Revisions:
Landfill Access Road
Revised. FY 78 Budget
LANDFILL RESERVES
Proposed FY 78 Budget
Revisions: None
TRUST & AGENCY
Proposed FY 78 Budget
Revisions:
FICA
IPERS
FICA -Comm. Block Grant
IPERS-Cone. Block Grant
Net Change
Revised FY 78 Budget
-12-
5,300
$(40,000)
$(172,562)
(60,569)
(19)
450
•
$ 178,623
$1,490,866
271 482
$ 321,362
$ 316,062
$ 386,522
$ 346,522
$ 80,000
$ 789,495
$ 254,081)
$ 535,414
FY 78 BUDGET REVISIONS
EXPENDITURES
SPECIAL ASSESSMENT CONSTRUCTION
Proposed FY 78 Budget $ 51,850
Revisions:
Transfers Out -
Asphalt Resurfacing $150,000
Extra -Width Paving 75,000
Net Change
-13-
$ 225,000
L 276,850
$22,084,123
(269,275)
$21,814,878
( ) = Reduction
2/18/77
CITY OF IOWA CITY
PROPOSED FY 1978 BUDGET
REVISIONS
RECEIPTS
GENERAL FUND
Proposed FY 78 Budget
Revisions: '
Property Tax -
FICA & IPERS
Administration (for transfer to
Refuse Collection)
Mass Transit
Gengral Revenue Sharing* -
Blue Line Machine -Engineering
Rotary Broom -Parks
Police
Micro -film Reader/Printer-Finance
Aid to Agencies
Mass Transit
Plan Checking Fee
Parks -Reduction in Service
Community Block Grant Funds -
Allocate to Ralston Creek
FICA & IPERS
Net Change
Revised FY 78 Budget
DEBT SERVICE
Proposed FY 78 Budget
Revisions: None
CAPITAL PROJECTS
Proposed FY 78 Budget
Revisions:
Intergovernmental Revenue
Miscellaneous Revenue
Expense Transfers
$ 233,131
100,000
(100,000)
(2,500)
2,500
(10,800)
10,000
9,514
100,000
16,000
(2,530)
(41,806)
20,950
$ 145,896
(761,700)
150,000
$7,197,789
$ 334,459
$7,532,248
$ 993,641
$9,392,320
Net Change $ (465,804)
Revised FY 78 Budget $8,926,516
*Reallocated General Revenue Sharing funds to other capital outlay
items already in budget.
-14-
0
PROPOSED FY 1978 BUDGET
REVISIONS
RECEIPTS
PARKING REVENUE
Proposed FY 78 Budget
Revisions: None
-15-
$ 5,000
(5,300)
(269,862)
100,000
164,862
$ 40,000
•
$ 338,206
L 858,076
$ 145,985
$1,387,379
$ 327,342
$ 321,362
$ 5,300)
$ 316,062
$ 34,809
$ 386,522
346 522
SEWER OPERATIONS
Proposed FY 78 Budget
Revisions: None
SEWER RESERVES
Proposed FY 78 Budget
Revisions: None
WATER OPERATIONS
Proposed FY 78 Budget
Revisions: None
WATER RESERVES
Proposed FY 78 Budget
:..Revisions: ..None
f'
REFUSE OPERATIONS
Proposed FY 78 Budget
Revisions: .
University Heights Contract
Decrease in Landfill Fee
Reduce Monthly Fee to 39t
Property Tax
General Revenue Sharing
Net Change
Revised FY 78 Budget
REFUSE RESERVES
Proposed FY 78 Budget
Revisions: None
LANDFILL OPERATIONS
Proposed FY 78 Budget
Revisions:
Reduce Fee to $4.62/ton
Revised FY 78 Budget
-15-
$ 5,000
(5,300)
(269,862)
100,000
164,862
$ 40,000
•
$ 338,206
L 858,076
$ 145,985
$1,387,379
$ 327,342
$ 321,362
$ 5,300)
$ 316,062
$ 34,809
$ 386,522
346 522
PROPOSED FY 1978 BUDGET
REVISIONS
RECEIPTS
LANDFILL RESERVES
Proposed FY 78 Budget
Revisions: None
TRUST & AGENCY
Proposed FY 78 Budget
Revisions:
Property Tax
Covmunity Block Grant
We
$(233,131)
(20,950)
$ 107,638
$ 702,602
$ (254,081)
$ 448,521
$ 50,000
$22,243,671
(430,726)
$21,812,945
• -17- •
REVISED PROPERTY TAX LEVY
The General Fund property tax request for FY 78 will be $3,646,321*
allocated as follows:
FY 77 FY 78
ASSESSMENT ASSESSMENT
DOLLARS PER $1000 DOLLARS PER $1000
General Fund $3,192,168* 7.338 $3,646,321* 8.100
Tort Liability 130,830 .236 194,800 .436
Debt Service 735,874 1.707 768,841 1.721
Trust & Agency 653,593 1.516 366,869 .821
TOTAL $4,112,465 10.799 $4,976,831 11.078
This levy reflects a .281 increase in the tax rate required for FY 78
and represents $314.19 per year on the assessed value of the average
residential property in Iowa City. As of January 1, 1976, the City
assessor computed the average assessed value for residential property to
be $28,362.
The total assessed value upon which taxes are levied in Iowa City has
increased from $431,131,910 to $446,654,979 as of January 1, 1976.
City services are financed from many sources and these sources have
limitations both as to amount and use. The General Fund property tax
levy can be used for the support of General Fund services, such as
police, fire and park and recreation services. The levy cannot exceed
$8.10 per $1,000 of assessed valuation. However, the State Legislature
has further limited this levy by placing a 7% and a 9% lid. In the FY
78 budget a general fund levy increase of 7% is proposed. If the increase
was more than 7%, then a second hearing would have to be held to justify
the additional increase.
In FY 77, the General Fund levy was reduced $300,000 by the State Appeals
Board. Consequently the City balanced the operating budget by instituting
measures which increased the year end balance in FY 76 and including
unanticipated revenue, such as the State Operating Transit Assistance.
i.. In FY 78, $3,617,905 in property tax revenue in the general fund has
been allocated. This includes $233,131 of pension costs. The Attorney
General has ruled that cities can not levy in the Trust and Agency Fund
for pension costs until the City has reached its $8.10 maximum levy in
the Feneral Fund. However, the State Appeals Board will not include
that portion of the pension costs included in the General Fund in the
computation of the 7% property tax lid. The General Fund property tax
levy less the pension costs included there is an increase of 6.988% over
the FY 77 State approved budget of $3,163,752. This increase required
that the FY 78 budget, particularly in the General Fund, be a hold -the -
line effort. Accordingly, there are few service level improvements in
the FY 78 budget.
* Includes monies and credits of $28,416.
n
-rnLE D
ORDINANCE NO.
AN ORDINANCE AMENDING THE ZONING CODE OF 711C CITY OF
IOWA CITY, IaIA, BY REVISING TIS PROCEDURES FOR AMENDING
THE ZONING CODE, REPEALING ARTICLE XXXI OF ORDINANCE
NO. 2238 AND ENACTING NEW PROVISIONS IN LIEU THEREOF.
SECTION I. PURPOSE. The purpose of this Ordinance is to revise the
procedures for amending, supplementing, changing, modifying orpealing
the zoning cede by extending the time within which the Plannin and Zoning
Commission must file a written recamendation and requiring /id Commission
to hold a public hearing prior to issuing such a report.
SECTION II. AMENDMENT. Section 8.10.32A of the Muvflcipal Code of the
City of Iowa City, Iowa, shall now read as follows: f
8.10.32A. AMENDMENT OF ORDINANCE. CounciYmay from tine
to tine, on its own motion or on petition, amend, supplement,
change, modify or repeal by ordinance the bo{ndaries of zones,
or regulations or restrictions herein est4lished. Any pro-
posed amendment, supplement, change, modification or repeal
shall first be submitted to the Commis on for its reommen-
dations and report. The Commission shall hold a public hear-
ing in relation thereto, giving at feast 15 days notice of the
time and place of such hearing which notice shall first be
published in a newspaper having a/general circulation in the
City of Iowa City, Iowa. A.fterAe recommendation and report
of the Comiission have been sujimtted to the City Clerk or
if the Planning and Zoning Carmission having conducted a
hearing does not issue a re rt within sixty (60) days of
the date the petition was iled with the City of Iowa City,
it shall be considered have made a report approving the
proposed amendment, s ement, modification or change and
the Council shall bef a enacting any proposed amendment,
supplement, change, 'fication or repeal, hold a public
hearing in relatioy thereto, in the sane manner as pre-
scribed above.
SECTION III. I
Ordinances or part of Ordi
Ordinance are he y repealed.
Article XX)a of Ordinance No. 2238 and all
nan
oes in conflict with the provisions of this
SECTION IV SAVINGS CLAUSE. If any section, provision or part of the
Ordinance 7part
be adjudged to be invalid or unconstitutional, such adjudica-
tion shallaffect the validity of the Ordinance as a whole or any section,
provision thereof not adjudged invalid or unconstitutional.
MON V. EFFECTIVE DATE. This Ordinance shall be in effect after
its fil passage, approval and publication as required by law.
It was moved by and seconded by
the Ordinance be finally adopted, and upon roll call there were:
AYES: NAYS: ADSPM:
Passed and approved this
ATTEST
City Clerk
Ea]ffer
deProsee
Foster
Neuhauser
Perret
Selzer
Vevera
day of , 1977.
MAYOR
RECEIVED Ya APPROVED
DX THE LEGAL DEPART14ENT
11.- 0 1* TAaLED
ORDINANCE NO.
AN ORDINANCE• AMENDING THE ZONING CODE OF THE CITY OF
ICWA CITY, IaA, BY REVISING TIE PROCEDURES FOR APPROVAL
OF PLANNED AREA DEV =- PI4QPi5 REPEALING SECTIONS 8.10.20(F)
AND 8.10.20(G) OF ORDINANCE NO. 2446 AND ENACTING NEW
PRWISIONS IN LIEU TIERDOF.
SECTION I. PURPOSE. The purpose of this Ordinance is to revise the
procedures for approval of planned area developments by extending
the time within which the Planning and Zoning Camussion must file a
written recam endation and report requiring said Cannission to hold a
public hearing prior to issuing such report:
SECTION II. AMENDMENTS.
A. Section 8.10.20(F) of the Municipal Code shall now read as follows:
8.10.20(F). REPORT OF THE PLANNING AND ZONING
OCMMISSIrV. Upon oonpleli.on of review of the preliminary
pi- -, development plan, the Commission shall pre -
a7 to the Council to substantiate their
This report shall deal with the
riances and set back, lot area re -
its, building types, sizes of
tion of land uses will be in
-pony with the purpose of this
7 regulations of the City
:t nearby communities; and
s of this ordinance other -
have not been reduced.
Code shall now read as follows:
ROVAL. Upon submission to the
or a final planned area
rfifteen
rming & Zoning Canaission shall
a public hearing in realation
days notice of the tines
, which notice shall first be
pu.,i a newspaper having a general circulation in
the City of Iowa City, Iowa. The Commission shall then
issue a report to the City Council pursuant to the pro-
visions in section 8.10.20(f) of the Municipal Code of
the City of Iowa City, Iowa.
After the reoamendation and report of the Planning &
Zoning Cammission have been submitted to the City Clerk or
if the Planning & Zoning Commission having conducted a
public hearing does not issue a report within sixty (60)
days of the date the final plan was filed with the City
of Iowa City it shall be considered to have nude a report
7 Sg
76
0
RESOLUTION NO. 77-67
0
RESOLUTION ESTABLISHING FAIR RE -USE VALUE OF
CERTAIN URBAN RENEWAL PROPERTY
WHEREAS, the City of Iowa City, acting as the Local Public Agency, hereinafter
referred to as the LPA, has entered into a contract for loan and grant with the
United States of America for the implementation of an urban renewal project known
as City -University Project I, Project Number Iowa R-14, and,
WHEREAS, the U.S. Department of Housing and Urban Development has issued
regulations setting forth procedures for establishing the Fair Re -Use Value of
urban renewal land, and,
WHEREAS, the LPA has obtained re -use appraisals, and has obtained Opinions of
Value from a review appraiser, and,
WHEREAS, the LPA has received staff recommendations regarding the Opinions of
Value, and,
WHEREAS, the LPA finds the work of the appraisers and the review appraiser to
have been performed in a competent and satisfactory manner consistent with State Law
and HUD policies;
NOW THEREFORE BE IT RESOLVED BY
Local Public Agency, that the values
attached hereto and hereby made
parcels, and;
BE IT FURTHER RESOLVED,
authorized to execute Procla'
such parcels of land. A
It was moved by
that the Resolution as
AYES: NAYS:
Passed and approved this
IOWA CITY, IOWA, acting as
ed in Exhibit A,
st
Values for such
Vevera
1st day of March 1977
..
MayoMayo r�IQA lC! l
r
ATTEST:(21L
r� C✓� RECEIVED & "1°pP0'1ED
City Clerk U MY .THE LEGAL D;; L:,:i'SNT
y60I
RETAKE
OF
PRECEDING
DOCUMENT
11'
r 0 TAQLE0
ORDINANCE NO.
AN ORDINANCE AMENDING THE ZONING CODE OF THE CITY OF
IOWA CITY, IOWA, BY REVISING THE PROCEDURES FOR APPROVAL
OF PLANNED AREA DEVELOPMENTS REPEALING SECTIONS 8.10.20(F)
AND 8.10.20(G) OF ORDINANCE NO. 2446 AND ENACTING NEW
PROVISIONS IN LIEU THEREOF.
SECTION I. PURPOSE. The purpose of this Ordinance is to revise the
procedures for approval of planned area developments by extending
the time within which the Planning and Zoning Camiission must file a
written recommendation and report requiring said Cc mission to hold a
public hearing prior to issuing such report.
SECTION II. AMENDMENTS.
A. Section 8.10.20(F) of the Municipal Code shall now read as follows:
8.10.20(F). REPORT OF THE PLANNING AND ZONING
catoaSSIQV. nr,r,,, r+nple4ion of review of the preliminary
planned m
plan, the Cadssion shall pre-
p
to substantiate their
s+ roort shall deal with the
\d set back, lot area re-
ing types, sizes of
and uses will be in
the purpose of this
.ons of the City
�camiunities; and
ordinance other -
been reduced.
shall now read as follows:
Jpon submission to the
:final planned area
Zoning Commission shall
WMng,
hearing in realation
s notice of the time
a8,. notice shall first be
hed its a newspaper having a general circulation in
ty of Iowa City, Iowa. The Commission shall then
a report to the City Council pursuant to the pro-
s in section 8.10.20(f) of the Municipal Code of
ty of Iowa City, Iowa.
ar the recarmendation and report of the Planning &
Camiission have been submitted to the City Clerk or
Planning & Zoning Commission having conducted a
hearing does not issue a report within sixty (60)
f the date the final plan was filed with the City
a Citv it shall be considered to have made a report
�
7O
\1\
7
RESOLUTION NO. 77-67
0
RESOLUTION ESTABLISHING FAIR RE -USE VALUE OF
CERTAIN URBAN RENEWAL PROPERTY
WHEREAS, the City of Iowa City, acting as the Local Public Agency, hereinafter
referred to as the LPA, has entered into a contract for loan and grant with the
United States of America for the implementation of an urban renewal project known
as City -University Project I, Project Number Iowa R-14, and,
WHEREAS, the U.S. Department of Housing and Urban Development has issued
regulations setting forth procedures for establishing the Fair Re -Use Value of
urban renewal land, and,
WHEREAS, the LPA has obtained re -use appraisals, and has obtained Opinions of
Value from a review appraiser, and,
WHEREAS, the LPA has received staff recommendations regarding the Opinions of
Value, and,
WHEREAS, the LPA
have been performed is
and HUD policies; A
NOW THERE]
Local Public Al
attached beret,
parcels, and;.
BE IT Fl
authorized ti
such parcels'
It was m .
that the Reso.':,
AYES: \
x _
X
X _
X _
X _
X
Passed and approved this
appraisers and the review appraiser to
:lctory manner consistent with State Law
Neuhauser
Perret
Selzer
Vevera
1 s t day of
'IL OF IOWA CITY, IOWA, acting as
iarcel listed in Exhibit A,
it Re -Use Values for such
ity Development is hereby
the Fair Re -Use Value of
ed by Balmer
call there were:
March
Mayor
ATTEST: OIL ti�,t,� RECi3IVED & 1 PDA0'151'
City Clerk AX THE LEGt.L D9:r;,:;S';NT
a�
1977
RETAKE
OF
PRECEDING
DOCUMENT
'2 • •
TACT LE D
ORDINANCE NO.
AN ORDINANCE AMENDING THE ZONING CODE OF THE CITY OF
IOWA CITY, I0rA, BY REVISING TIE PROCEDURES FOR APPROVAL
OF PLANNED AREA DEVEEDPMDM REPEALING SEXTIONS 8.10.20(F)
AND 8.10.20(G) OP ORDINANCE NO. 2446 AND ENACTING NEW
PROVISIONS IN LIEU TIEREOF.
SECTION I. PURPOSE. The purpose of this Ordinance is to revise the
procedures for approval of planned area developments by extending
the time within which the Planning and Zoning Commission must file a
written reccmTendation and report requiring said Cartnission to hold a
public hearing prior to issuing such report.
SECTION II. AMENDMENTS.
A. Section 8.10.20(F) of the Municipal Code shall now read as follows:
8.10.20(F). REPORT OF/THE PLANNING AND ZONING
COMNIISSION. Upon corrpleLon of review of the preliminary
planned area development plan, the Commission shall pre-
pare a written report to the Council to substantiate their
stated recomrendation. This report shall deal with the
following: That Ae variances and set back, lot area re-
quirement, building heights, building types, sizes of
buildings, anthe combination of land uses will be in
the public interest, in harmony with the purpose of this
ordinance add other building regulations of the City
and will 96t adversely affect nearby communities; and
that the/parking requireurents of this ordinance other-
wise prevailinq in the zone have not been reduced.
B. Secti6n 8.10.20(G) of the Muncipal Code shall now read as follows:
8.10.20(G). FINAL APPROVAL. Upon submission to the
ty of either a preliminary or a final planned area
development plan, the Planning & Zoning Commission shall
review said plan and hold a public hearing in realation
thereto, giving at least fifteen days notice of the time
and place of such hearing, which notice shall first be
published in a newspaper having a general circulation in
the City of Iowa City, Iowa. The Canmission shall then
issue a report to the City Council pursuant to the pro-
visions in section 8.10.20(f) of the Municipal Code of
the City of Iowa City, Iowa.
After the recrmrendation and report of the Planning &
Zoning Commission have been submitted to the City Clerk or
if the Planning & Zoning Commission having conducted a
public hearing does not issue a report within sixty (60)
days of the date the final plan was filed with the City
of Iowa City it shall be considered to have nude a report
ASO
0
s0M
0
approving the proposed planned area development plan
and the City Council shall, before giving final approval
to any planned area development, hold a public hearing
in relation thereto in the same manner as prescribed above.
If the Planning & Zoning Commission recemnends against
the planned area development plan, such plan shall not
be approved by the City Council nor became effective ex-
cept by favorable vote of three-fourths of the members
of the City Council. After proper approval of the plan,
permits may be issued to carry out the approved plan
even though it may not conform in all respects to other
obligations of this chapter.
SECTION III. REPEALER. Section 8.10.20(F) and 8.10.20(G) of
Ordinance No. 2446 and all Ordinances or parts of Ordinances in conflict
with the provisions of this Ordinance are hereby repealed.
SECTION IV. SAVINGS CIAUSE. If any section, provision or part
of the Ordinance shall be adjudged to be invalid or unconstitutional,
such adjudication shall not affect the validity of the Ordinance
as a whole or any section, provision or part thereof not adjudged
invalid or unconstitutional.
SECTION V. EFFECTIVE DATE. This Ordinance shall be in effect
after its final passage, approval and publication as required by
law.
It was moved by and seconded by
that the Ordinance be finally adopted, and upon roll call
there were:
AYES: NAYS: ABSENT:
Passed and approved this
ATTEST:
CITY CLERK
BALMER
dePROSSE
POSTER
NEUHAUSER
PERRET
SELZER
VEVERA
day of
MAYOR
1977.
RECEIVED & APPROVED
BY TIM61 GAL DEPARTUENT
\b 0
YELLOW -CHECKER CAB CO.. INC.
1222 G. GILBERT
1 IOWA CITY. IOWA 52240
xmw:ucuuxxu
Honorable Piayor and City Council.
City of Iowa City, Iowa.
Dear Honorable Mayor and City Council,
Feb. 7, 1976
��'D
FE82o21977
ijGui Z? i OLFUS
CIT( CLERK
at this time would like to make an application for
the two existing cab stands, that we now rent. Plumber
one, being the Dubuque and idashington Steot, by the
east side of the Jefferson Building, ni_*nber two, the
400 block of Bast College Street, by the bus Depot.
ife also hope, that the Dubuque Street closing will have
little or no bearing upon the Dubuque Street stand and
that consideration is taken for cabs to use that block
along with the city transit,.
Respectively yours,
Tho Super and Yollow-Chocker
Cab Co's Inc.
\ Ra h L. Oxford /
RLO/ ct•r
q0d
rd;�
OPERATING BUDGET
FISCAL YEAR
JULY 1,1977
THROUGH
JUNE 30,1978
OPERATING BUDGET
FISCAL YEAR 1978
JULY 1, 1977, to JUNE 30, 1978
CITY OF IOWA CITY
IOWA
MAYOR
Mary C. Neuhauser
CITY COUNCIL
John Balmer
Carol deProsse
L.P. Foster
David Perret
Max Selzer
Robert Vevera
CITY MANAGER
Neal G. Berlin
FINANCE DEPARTMENT
Rosemary Vitosh, Director
I
I:1
March 15, 1977
' City Council
City of Iowa City
Civic Center
Iowa City, Iowa
Mayor and Councilmembers:
' Submitted herewith is the Adopted Budget for the City of Iowa City
for the period July 1, 1977 through June 30, 1978, in compliance
with the provisions of Article IV, Section 4.04(9) of the Charter.
�. In accordance with Chapter 384 of the Iowa Code, the City Council
established the budget hearing date on February 8, held the hearing
on the budget on March 1, 1977, and approved adoption on March 8,
'.. 1977. Copies of the record of the public hearing and adoption
resolution are attached.
The recommended expenditures are balanced with projected revenues
and a working capital balance of $777,026 has been provided. The
estimate for expenditures and the allocation of resources have
been made in accordance with the Council's deliberations and dis-
cussions of departmental goals, objectives, and programs during
the month of December, the Council's actions during the budget
review in January, and the public hearing in March.
The budget provides for an appropriation of $21,827,478 which is,
comparable to an estimated expenditure figure for FY 77 of $18,576,063.
Resources for allocation of $21,812,451 include $4,976,831 in property
tax, which is a rate of 11.066 per $1000 of actual property value.
CITY OF IOWA CITY
CIVIC CENTER, 410 E. WASHINGTON ST.
IOWA CITY, IOWA 52240
319.354-1800
FY 78 Budget
-2-
March 15, 1977
Each program within the budget includes goals and objectives by
function and a program summary. An•expenditure and receipt detail
is included in a separate budget document. Additional charts and
summary data have been prepared to give a financial overview of
the budget with special emphasis on the general fund. The following
information provides a summary outline of some of the more significant
F ' aspects of the budget.
er y,
i0al erlin
` City Manager
r' 1
Jr
I
RECORD OF PUBLIC HEARING AND ADOPTION OF BUDGET
On.........._.........._ .............. POP—! ...... 1977, the Cnuncil of the City of ..... IOWA ... C.11'Y ................................
met for the purpose of conducting a public hearing on the proposed 1977-78 Budget as published
(posted). A quorum was present,
Notice of time and place of hearing had been published on ..febKKIr.Y .. ?:2 ....... . ...... ......... ............ 1977,
In the 19M Ury-AIRESS-Cf-rIZEN
................ ............... . ........ . .. . . .................... .............................................................. . .... ..
and the affidavit of publication was available to file with the County Auditor.
(or)
Notice of the time and place of hearing had been posted on
In the following locations:
1977,
9
The budget estimate was considered and taxpayers and citizens henrd for and against said estimate
as follows: LcaguL..and..G1xI.1 s
..
Softball: nrI § California. Aye.,, d,.r...................... n,.
1208 Arthur, Pres. Girl's Softball Assn.; Howard Villhauer, pros. Boy's Baseball;
......... ..... ............. . .......................................................... ................. .................. I ............ I ........... .................. . .....
Dr. D. Conlop, 3 Glendale Circle; Dick Kratoska; Mike Cilek, 350 Magowill; Bob
CommillLs.; ... 40--HaWtho=C-,---U"!V: ... Footbal-1-- Coach;' J1nrCi"lok';- 2646* Princeton'Avcr:' .......•-
- — ----- ------------ ... . ....... ......... --- ---------------
......... .........
.. . . .... . ... ............. .. ....... ........ . ..... . .................................. I ...... ................................ ... ...... ... .... ......
at the public hearing on March 1, 1977,
After riving opportunity for sit desiring to be heard/ the Council adopted the following I)u(lj:ct
resolution on March 0, 1977.
Resolution No.......77-..7..................
..... .......
A RESOLUTION ADOPTING THE ANNUAL BUDGET FOR THE FISCAL YEAR 1-NDI, ING JUNE,
so,
it
Be It Resolved by the Council of the City of ....................... .... ........... iql'!! C W. ..... Iowa:
The annual budget for the fiscal year ending June "0, 1978 ..., as r.et forth in the Budget Summury
Certificate and In the detailed budget in support thereof showing the revenue estimate.i and appro.
priation expenditures and allocations to prugrams and activities for sold fiscal year is adopted, and
the clerk is directed to make the filings required by law and to set up his books in Rccord;mcc with
the summary and details as adopted.
Passed And approved on... ....................... Morcl) ... 8 . . ......... 1977....., by the following vote: (List names.)
],loved by Foster, recorkled by deProsse, that- the Resolution as read be adopted.
Ayes: .... 0 .......... 44 ...... ........................ 4 ........... Nay.%: ..... 4 .......... 4 .......... 4 ...... 0 ...........
dLProsse Balner
................................ ........................ ...................................... . ...........
.........
Foster Selzer
......... .. 0 ...................................0................................................ 0 .............................. . .........
Neuhauser
........... 0 .... .......... 0 ............ . ....... ........ ............................... 0 . ............. 0 .............
Vevera
................ 0 ... . ............................................... . ............................ 4.0 ...... ...............
.................. ............................... ........ ..................... 0— ................... 0.4 ... ... 4 ............
................. ............ ....................
Absent: Perrot .......... .. ......
A'17FST;
..... . ........ Clark
9
�Yf Dh.w 3,
. CRT Of _ QGSlSf_-i_, IOWA
rITV RIInr-CT r•CDTICIPATe
lAl l[VI6 tY
COUNTY AImfIQ
RFSOURt[3
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'
CITY OF IOWA CITY
'
FISCAL YEAR 1978
PROPOSED BUDGET
tTABLE
OF CONTENTS
Page
BUDGET ORGANIZATION . . . .
. . . . . . . . . . . . .
. . . . 1
BUDGET OBJECTIVES . . . . .
. . . . . . . . . . . . .
. . . . 1
'
IMPROVE SERVICES
2
ARE WE PRODUCTIVE? . . . . .
. . . . . . . . . . . . .
. . . . 3
CITY COUNCIL GOALS . . . . .
. . . . . . . . . . . . .
. . . . 4
GENERAL CONCERNS.
6
REORGANIZATION .
. . . . . . . . . . . . .
. . . . 7
DUPLICATION OR COOPERATION .
. . . . . . . . . . . . .
. . . . 7
BUDGET -IN -BRIEF
Revenues . . . . . . .
. . . . . . . . . . . . .
. . . . 8
Expenditures . . . . .
. . . . . . . . . . . . .
. . . . 13
�-1
COMPARISON - ALL FUNDS . . . . . . . . . . . . . . . . . . . . 15
PERSONNEL CHART . . . . . . . . . . . . . . . . . . . . . . . 18
ALL FUNDS SUMMARY . . . . . . . . . . . . . . . . . . . . . . 20
GENERAL FUND
Fund Summary . . . . . . . . . . . . . . . . . . . . . .
Administration Program
Program Summary . . . . . . . . . . . . . . . . . .
City Council . . . . . . . . . . . . . . . . . . . .
City Clerk . . . . . . . . . . . . . . . . . . . . .
City Attorney . . . . . . . . . . . . . . . .
Boards and Commissions . . . . . . . . . . . . . . .
City Manager . . . . . . . . . . . . . . . . . . .
Human Relations . . . . . . . . . . . . .
Human Relations Commission . . . . . . . . . . . . .
Civil Service Commission . . . . . . . . . . . . . .
Finance . . . . . . . . . . . . . . . . . . . .
Public Works. . . . . . . . . . . . . . . . . .
Government Buildings . . . . . . . . . . . . . . . .
Community Development Program
Program Summary . . . . . . . . . . . . . . . .
Community Development . . . . . . . . . . . . . . .
Current Planning. . . . . . . . . . . . . . . .
Comprehensive Planning . . . . . . . . . . . . . . .
Leased Housing . . . . . . . . . . . . . . . . . . .
Redevelopment . . . . . . . . . . . . . . .
Housing Code Inspection . . . . . . . . . . . . . .
21
22
23
24
25
27
28
30
32
34
35
38
39
40
41
42
43
44
45
46
Pace
Community Development Block Grant . . . . . .
. . . 47
Housing Rehabilitation. . . . . . . . .
. . . 48
Planning and Zoning Commission. . . . . . . .
. . . 49
Committee on Community Needs. . . . . . . . .
. . . 50
Housing Commission . . . . . . . . . . . . . .
. . . 51
Riverfront Commission . . . . . . . . . . . .
. . . 52
Engineering . . . . . . . . . . . . . . .
. . . 54
Code Enforcement. . . . . . . . . . . . .
. . . 55
Public Safety Program
Program Summary . . . . . . . . . . . . . . .
. . . 56
Police. . . . . . . . . . . . . . . .
. . . 57
Animal Control . . . . . . . . . . . . . . . .
. . . 58
Fire. . . . . . . . . . . . . . . . . . . . .
. . . 59
Transportation Program
Program Summary . . . . . . . . . . . . . . .
. . . 60
Traffic Control . . . . . . . . . . . . . . .
. . . 61
Mass Transportation . . . . . . . . . . . . .
. . . 62
Street System Maintenance . . . . . . . . . .
. . . 63
Airport . . . . . . . . . . . . . . . .
. . . 64
Environmental Protection Program
Program Summary . . . . . . . . . . . . . . .
. . . 65
Cemetery . . . . . . . . . . . . . . . . . . .
. . . 66
Recycling . . . . . . . . . . . . . . . . . .
. . . 67
Leisure and Cultural Opportunities Program
Program Summary . . . . . . . . . . . . . . .
. . . 68
Recreation. . . . . . . . . . . . . . . . . .
. . . 69
Parks . . . . . . . .
. . . 71
Parks and Recreation Commission . . . . . . .
. . . 72
Forestry . . . . . . . . . . . . . . . . . . .
. . . 73
Library . . . . . . . . . . . . . . . . . . .
. . . 74
DEBT SERVICE FUND
FundSummary . . . . . . . . . . . . . . . . .
. . . 76
Summary Expenditures . . . . . . . . . . . . . . .
. . . 77
CAPITAL PROJECTS FUND
Fund Summary . . . . . . . . . . . . . . .
. . . 78
Capital Projects Listing . . . . . . . . . . . . .
. . . 79
ENTERPRISE FUNDS
Fund Summary . . . . . . . . . . . . . . . . . . .
. . . 87
U
rI
Page
Parking Revenue
Fund Summary - Parking Revenue. . . . . . . . . . . 88
Parking Operation and Maintenance . . . . . . . . . 89
Sewer Revenue
Fund Summary - Sewer Revenue. . . . . . . . . . . . 90
Pollution Control Operations Summary. . . . . . . . 91
Sewer Reserves Summary. . . . . . . . . . . 92
Sewer Bond Retirement and Reserves. . . . . . . . . 93
Pollution Control . . . . . . . . . . . . . . . . . 94
Water Revenue
"Fund Summary - Water Revenue. . . . . . . . . . . . 95
Water Operations Summary . . . . . . . . . . . . . . 96
Water Reserve Summary . . . . . . . . . . . . . 97
Water Bond Retirement and Reserves. . . . . . . . . 98
Water Operations . . . . . . . . . . . . . . . . . . 99
Refuse Collection Revenue and Landfill Revenue
Fund Summary - Refuse Collection Revenue. . . . . . 100
Refuse Collection Operations Summary. . . . . . . . 101
Refuse Collection Equipment Reserve Summary . . . . 102
Refuse Collection Equipment Reserve . . . . . . . . 103
Fund Summary - Landfill Revenue . . . . . . . . . . 104
Landfill Operations Summary . . . . . . . . . . . . 105
Landfill Reserve Summary . . . . . . . . . . . . . . 106
Landfill Reserves . . . . . . 107
Refuse Collection and Landfill Operations . . . . . 108
TRUST AND AGENCY FUND
Fund Summary - Pension and Retirement . . . . . . . . . 109
Summary of Expenditures . . . . . . . . . . . . . . . . . 110
Revenue Sharing - Program Summary. . . . . . . . . . . . 111
1976 Amendments . . . . . . . . . . . . . . . . . . . . . 113
SPECIAL ASSESSMENT FUND
Fund Summary - Special Assessment. . . . . . . . . . . . 114
Summary of Expenditures . . . . . . . . . . . . . . . . . 115
SPECIAL REVENUE FUND
Road Use Tax - Program Summary . . . . . . . . . . . . . 116
HCDA - Program Summary . . . . . . . . . . . . . . . . . 117
INTRAGOVERNMENTAL SERVICE FUND
Equipment Division . . . . . . . . . . . . . . . . . . . 119
CAPITAL OUTLAY - GENERAL FUNDS. . . . . . . .
,
.
CAPITAL IMPROVEMENTS PROGRAM. . . . . . . . .
Page
123
CHARTS AND SUMMARY INFORMATION
Actual and Estimated Financial Summary FY.
1977
146
Projected Financial Summary FY 1978. . .
.
148
General Fund Program Comparison. .
, 150
General Fund Annual Percentage Change By
Program
151
General Fund Annual Percentage Change By
Classification of Expenditures .
152
General Fund Annual Percentage Change By
Re
Receipts
153
Reconciliation of Budgeted Transfers . .
. .
154
Photographs by
'
John Ferguson
CAPITAL OUTLAY - GENERAL FUNDS. . . . . . . .
,
.
CAPITAL IMPROVEMENTS PROGRAM. . . . . . . . .
. ,
123
CHARTS AND SUMMARY INFORMATION
Actual and Estimated Financial Summary FY.
1977
146
Projected Financial Summary FY 1978. . .
.
148
General Fund Program Comparison. .
, 150
General Fund Annual Percentage Change By
Program
151
General Fund Annual Percentage Change By
Classification of Expenditures .
152
General Fund Annual Percentage Change By
Re
Receipts
153
Reconciliation of Budgeted Transfers . .
. .
154
u
BUDGET ORGANIZATION
This FY 78 budget represents a change in direction, content and format.
During 1976, a citizen advisory budget committee assisted the City
Manager and the Finance Department in reviewing the budget process and
document. The members of the Committee are Clayton Ringgenberg, Tom
Eilers and John Harper.
This document which includes much more narrative material and emphasizes
programs and goals replaces the former budget format which was primarily
a financial document. The detailed financial information is now available
as a computer printout.
This document will be utilized for the discussion of service needs and
levels of service. For each program in the budget there is a financial
program summary, commentary on changes within the function, specific
goals and objectives and service options. Included in the appendix
this document is additional detailed information, including Planation
of transfers and a listing of capital outlay.
In previous years those Community Development functions, such as Block
Grant Administration and Redevelopment, funded with Federal funds were
included in the planning function of Community Development. In FY 78
separate additional information is provided for each function.
This coming year the Finance Department will work to further modify both
the budget process and document so that citizens and the City Council
may more easily make service evaluations and policy decisions.
BUDGET OBJECTIVES
The following basic
objectives guided the preparation of this FY 78
budget:
1.
Minimize
property tax increase.
2.
Severely
limit increases in the number of personnel.
3.
Integrate
City Council goals with departmental goals and operational
needs.
4.
Maintain
levels of service.
I
IMPROVE SERVICE?
The December 17, 1976, issue of the Iowa City Press -Citizen included an
article entitled "Ways Sought To Improve Services rby Ray Cromley*
which, in conclusion, stated: "Recent reviews of efficiency studies seem
to indicate that feedback, both positive and negative, is perhaps the
prime essential in improving productivity. And in fact, those city and
county departments known to this reporter which have set up systems '
which encourage citizen response have, in my mind, the best records of
efficiency. By contrast, the closed systems, more often than not, end
up as hopeless quagmires. Shortchanged citizens are shunted from
official to official and clerk to clerk until they give up in despair. "
In 1976 the City of Iowa City instituted a Citizen Input Process. A
self-addressed, short questionnaire is sent to citizens at random throughout
the City on a monthly basis. Citizens are asked if they have requested
a specific service from the City in the past year, from what department
they requested the service, was the service courteous, prompt, satisfactory
and if not, why not. In addition the citizen is asked to evaluate City
services (very good, good, acceptable, poor) and other comments or
suggestions for improving City services are encouraged. Specific '
complaints are followed-up when a personal identification is given. The
City of Iowa City agrees that one of the best ways to improve service is
to know what people think and what they expect!
i
1
*Syndicated columnist with Newspaper Enterprise Associates.
I
ARE WE PRODUCTIVE?
The City must seek, ways to maintain service levels by increasing both
effectiveness and efficiency of services in this period when revenues
are not keeping pace with the City's needs and when citizens are seeking
more services and resisting reductions in service levels. In addition,
the City must cope with the action of the State Legislature to control
local government. (Where is Home Rule?)
The Research and Policy Committee of the Committee for Economic Develop-
ment recently issued a national policy statement entitled "Improving
Productivity in State and Local Government". This report states that
government productivity requires attention to ". . . . identifying goals
and objectives, choosing among alternative approaches to achieve objec-
tives, and implementing programs." This FY 78 budget emphasizes all
three areas.
For a government to be efficient and effective a consensus concerning
' goals and objectives must exist. In local government such consensus has
been the exception. However, the need is clear. The report continues:
"In the absence of more objective criteria, elected officials are likely
to establish modified goals on the basis of demands from pressure groups,
levels of complaints, their own political ambitions, and views expressed
through the media, which both reflect and create public attitudes. Few
public officials consider what their respective governments ought to be
doing, focusing instead on the more immediate problems associated with
what they are doing."
"With any activity, the essential priority is to devote continual attention
to its major purpose, however difficult that may be to define. Intangible
goals must be redefined in terms of more specific and tangible objectives
that can be measured. Only then can resources be allocated toward their
accomplishment, strategy and activities planned and carried out, respon-
sibility for actions assigned to specific people, and performance ultimately
evaluated so that someone can be held accountable for results."
CITY COUNCIL GOALS
The FY 78 budget process has concentrated upon the identification of
goals and objectives by the City Council, boards and commissions and
departments. At a priority (and probably precedent too) setting session
on December 8, 1976, with the help of a facilitator, Mr. Clayton Ringgenberg
of the Institute of Public Affairs, the City Council together with the
City Manager and several other staff people identified service priorities
and specific project goals for FY 78. The City Council established two
lists of services. The first list was deemed NECESSITIES and the second
list was deemed NEAR NECESSITIES.
Included as NECESSITIES are:
1. Water
2. Sewer
3. Police
4. Fire
5. Transit
6. Refuse Collection and Landfill
7. Building and housing code enforcement
8. Streets (construction, maintenance, and improvement, including
snow removal)
9. Maintenance of City buildings and facilities (including
parks and cemetery)
The NEAR NECESSITIES are:
1. Animal control
2. Library service
3. Recreation service
4. Off-street parking
In addition, the Council has agreed that it will strive to retain those
services deemed NECESSITIES at least at the present level of service and
the NEAR NECESSITIES will be considered for service reduction if the
need should arise.
4
I
After agreement was reached concerning these basic services, the Council
developed a listing of specific programs with which the City should be
concerned. This list included 28 items ranging from Council -administration
relations to joint law enforcement center and bikeways. Upon completion
of the listing the City Council reached consensus on these six priority
projects for FY 78:
1. Urban renewal
2. Ralston Creek
3. Comprehensive plan
4. University Heights contract
5. University Sewer contract
6. Elderly housing and service center
The FY 78 budget reflects the priorities of the City Council. In the
budget discussions and throughout FY 78 the City Council and the staff
must avoid being turned from these Council goals and objectives.
GENERAL CONCERNS
For the last several years ominous clouds of financial concern have hung
over municipalities, not only in Iowa but throughout the country.
During this period Iowa City has maintained a strong financial position.
This is evident in a substantial year-end cash balance, the retention of
a AAA bond rating, a moderate increase in some services, and the maintenance
of virtually all other service levels. However, the pressure of collective
bargaining, growth of the City, a tendency for the growth of all revenue
sources to moderate, and the legislative strictures on municipal spending
all required that the City Council in the FY 78 budget discussions
consider several significant questions:
How is the City going to make the necessary capital investment
required to maintain and expand the physical plant?
2. Is the overall level of general fund expenditures too high?
3. Should revenue sharing be allocated to the operating budget?
4. Should the year-end balance be modified?
In Iowa City's FY 77 budget appeal the Appeals Board indicated to Iowa
City that short term borrowing was a desirable alternative. The City
has always maintained a significant year-end cash balance. This enables
the City to meet its financial obligations in the early part of each
fiscal year. In the FY 78 budget the balance is reduced below that
which we believe to be financially prudent. However with controlled
spending in FY 78 it is believed that the year-end balance might increase.
Slightly less revenue sharing funding is allocated to the FY 78 budget
than in FY 77. The balance of the revenue sharing funds will be allocated
to capital improvement projects approved by the City Council.
It is clear that unless additional revenues are received, the City will
not be able to meet collective bargaining settlements of the magnitude
agreed to in the last several years unless the City wishes to decrease
the level of services in the General Fund.
It will be difficult to understand why General Fund expenditures may
have to be severely limited at the same time the City has available
other revenues to undertake housing, Community Development Block Grant
Programs, Urban Renewal and expansion of transit service. For example
if Congress should pass an operating transit subsidy for communities
under 50,000 population the City may want to expand transit service if
an adequate maintenance facility is available. With the property tax
lid it might be required at the same time to reduce other basic services
such as police, fire and parks and recreation.
I
I
1
1
1
1
I
n
1
I
REORGANIZATION
' The functional portions of the budget do not reflect an organizational
change which will be instituted late in FY 77 or early in FY 78. Under
the reorganization, the divisions which include Building Inspection,
Housing Code Inspection, Housing Rehabilitation and Leased Housing will
be constituted as a new Department of Housing and Inspection Services.
The position of Director of Housing and Inspection Services will be
created to replace the position of building official. The position of
' sign inspector will be deleted. Henceforth, sign and zoning inspections
will be handled on a complaint and application basis by all inspectors
within the Building Inspection Division.
The purpose of this reorganization is to insure coordination of all
services related to construction and housing. Such coordination should
reduce problems resulting from multiple inspections and insure an
' upgrading of the housing stock.
With this reorganization the divisions within the Department of Community
Development will be Current Planning, Long Range Planning, Redevelopment
(Urban Renewal), and Program Development, which is the HCDA Block Grant
Program. However, in the future it is expected that Program Development
will be primarily concerned with federal and state programs and the
development of grant proposals to increase federal and state resources
coming to Iowa City.
The changes required to implement the reorganization will be incorporated
into the budget as a budget amendment as soon as the City Council
approves of the reorganization.
DUPLICATION OR COOPERATION?
Citizens can not afford to pay for government duplication. In FY 78, the
City should initiate discussions with the other governmental agencies,
the County and School District, to determine where there might be increased
cooperation, elimination of duplication and perhaps consolidation. What
about purchasing, recreation facilities, joint location of school and
recreation facilities, joint office facilities, joint law enforcement
facilities, joint computer facilities? Or even a consolidated City -
County government?
BUDGET -IN -BRIE
REVENUES
The General Fund property tax request for FY 78 will be $3,646,321*
allocated as follows:
FY 77 FY 78
ASSESSMENT ASSESSMENT
DOLLARS PER $1000 DOLLARS PER $1000
General Fund
$3,192,168*
7.338
$3,646,321*
8.091
Tort Liability
130,830
.303
194,800
.436
Debt Service
735,874
1.707
768,841
1.719
Trust & Agency
653,593
1.516
366,869
.820
TOTAL
$4,712,465
10.864
$4,976,831
11.066
This levy reflects a .202 increase in the tax rate required for FY 78
and represents $313.80 per year on the assessed value of the average
residential property in Iowa City. As of January 1, 1976, the City
assessor computed the average assessed value for residential property to
be $28,362.
The total assessed value upon which taxes are levied in Iowa City has
increased from $431,131,910 to $447,160,914 as of January 1, 1976.
City services are financed from many sources and these sources have
limitations both as to amount and use. The General Fund property tax
levy can be used for the support of General Fund services, such as
police, fire and park and recreation services. The levy cannot exceed
$8.10 per $1,000 of assessed valuation. However, the State Legislature
has further limited this levy by placing a 7% and a 9% lid. In the FY
78 budget a general fund levy increase of 7% is proposed. If the
increase was more than 7%, then a second hearing would have to be held
to justify the additional increase.
In FY 77, the General Fund levy was reduced $300,000 by the State
Appeals Board. Consequently the City balanced the operating budget by
instituting measures which increased the year end balance in FY 76 and
including unanticipated revenue, such as the State Operating Transit
Assistance.
In FY 78, $3,617,905 in property tax revenue in the general fund has
been allocated. This includes $233,131 of pension costs. The Attorney
General has ruled that cities can not levy in the Trust and Agency Fund
for pension costs until the City has reached its $8.10 maximum levy in
the Feneral Fund. However, the State Appeals Board will not include
that portion of the pension costs included in the General Fund in the
computation of the 7% property tax lid. The General Fund property tax
levy less the pension costs included there is an increase of 6.988% over
the FY 77 State approved budget of $3,163,752. This increase required
that the FY 78 budget, particularly in the General Fund, be a hold -the -
line effort. Accordingly, there are few service level improvements in
the FY 78 budget.
* Include monies and credits of $28,416.
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Consistent with the practice of previous years, all revenue estimates
are conservative. In budget preparation it is important to ensure that
the level of revenue projected will actually materialize.
Another source of revenue that can be used for general fund operations
is the monies and credits replacement fund. Formerly a State law levied
a tax on certain monies and credits and monied capital. This tax was
repealed and the State established a replacement fund which provides to
Cities the same amount of revenue they were receiving at the time the
tax was repealed. In FY 78, the City will receive $28,416.
A military service credit replacement has been established which returns
to cities part of the property tax lost through the military service tax
credit. In FY 78, this fund will return $13,715 to Iowa City for General
Fund purposes. These monies are apportioned to Cities by the State
Treasurer in proportion to the money allocated by the State for the
military service tax credit.
The City also levies property tax for other purposes. These include
debt service, trust and agency, and tort liability. These funds can
only be utilized for the purpose for which they are levied.
The debt service levy provides funds for the payment of principal and
interest on general obligation bonds of the City. It can also be
utilized to fund the payment of any judgments against the City, unless
other funding sources are provided by State law.
The City has issued general obligation bonds for various purposes. Two
bond issues for sewer construction and water treatment plant improvements
are paid for out of sewer and water revenues. Therefore no property tax
is levied for those two issues. The FY 78 levy will be for the payment
of interest and principal on the general obligation bond issues, excluding
the sewer and the water projects.
A special property tax levy is established for the payment of pension
and related employee benefits. These include social security, the Iowa
Public Employees Retirement System, and the Police and Fire Pension
contributions of the City. The Attorney General has ruled that cities
can not levy in the Trust and Agency fund until the City has reached its
$8.10 maximum levy in the General Fund. For this reason, in the FY 78
budget, the pension costs will be budgeted partly in the General Fund
and in the Trust and Agency Fund.
A special levy, tort liability, is provided to pay the cost of certain
insurance coverage. This includes general liability, motor vehicle
liability, products liability, errors and omissions and false arrest
insurance. Because the City currently is unable to purchase adequate
liability coverage, this fund in FY 78 provides for a self-insurance
reserve of $100,000. The reserve will be carried in the General Fund
balance. An additional $94,800 is provided for insurance premiums and
insurance deductibles in the Finance Department budget.
Increasingly assistance from other governmental agencies is a major
source of revenue. This includes both Federal and State assistance.
State Municipal Assistance distributes general State revenues to Cities
on a ratio of the City's population to the total population of the
State, except that the assistance can not exceed one-half of the amount
collected by the City in property tax levies. If the Legislature
approves the same level of funding as in FY 77, the City will receive
approximately $5.70 per capita. It is expected that the City will
receive $272,141 from this source in FY 78.
The State returns to cities 10% of the revenue from the gross sales of the
State liquor stores and 65% of the fees collected for licenses and permits.
The FY 78 estimate is $4.75 per capita or $226,784 to the City.
State revenue received from the registration of motor vehicles, fuel
tax, license fees and the use tax on motor vehicles, trailers and
accessories and equipment is apportioned to each City on a ratio of a
City's population to the population of all Iowa cities. The per capita
contribution is expected to be approximately $18.50 or an estimated
$883,264. The City uses all of this revenue to finance the operations
and projects of the Traffic Control and the Street System Maintenance
functions. These funds can only be used for street maintenance and
improvement purposes.
A State tax is levied on the net income of financial institutions. The
State retains 55% of the total tax and 60% of the difference is dis-
tributed to cities and 40% to counties. The tax is distributed to the
city and county within which it originated. This source of revenue can
be utilized for any General Fund purpose.
Federal General Revenue Sharing has recently been renewed. This revenue
can be utilized for virtually any General Fund purpose, operating or
capital expenditure. In FY 78, $532,684 is being allocated for general
operating purposes.
The amended FY 77 budget included State operating transit assistance.
Because the State operating transit funding has been viewed by the
Legislature as a one-time appropriation, this revenue source is not
included in the FY 78 budget.
A city can establish enterprise funds which are utilities and other
services supported primarily from the revenues derived from the service
rendered. The City has three enterprise funds: water, sewer, and
parking. In recent years water revenue increased due to a rate schedule
increase in FY 76 and the sewer revenue increased as the result of a
rate increase in August 1976. In FY 78 most of the revenue increase in
water and sewer will result from new housing.
The parking revenue fund has a strong cash balance which will facilitate
the construction of the first parking ramp in the urban renewal area and
the issuance of parking revenue bonds. The $2.00 parking ticket has been
continued in the FY 78 budget.
Two additional enterprise funds will be created in FY 78. The refuse
collection fund will be financed from a charge to be paid by all residential
users of the service, General Revenue Sharing and property taxes. It is
proposed that a waiver be established for certain elderly and other low
income customers. The landfill fund will be financed from user charges
collected for landfill service.
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In FY 78, a charge of $4.62 per ton will finance the operations of the
landfill. For the residential user, a charge of $.39 per month per
pick-up location will finance the disposal of residential solid waste.
This monthly charge takes into account a reduced fee or no service
charge for about 10% of the customers who may represent elderly or other
low income residents.
Another service revenue for the City is transit fares. The monthly pass
system together with a slight reduction in ridership will yield reduced
revenue in FY 77. The FY 78 revenue has been adjusted accordingly.
In FY 78, it is expected that the City will receive $175,045 from
licenses and permits issued by the City. Most of this revenue will come
frombuilding permits ($91,000) and beer and liquor permits and licenses
($66,300). Other sources are bike licenses, peddlers licenses, elec-
tricians and plumbers licenses, animal licenses and burial permits.
The reveune from construction licenses will increase because it is
anticipated that the construction level will remain high in FY 78 and
plan checking fee will be added to finance a plan checker.
Fines and forfeitures are a major source of revenue for General Fund
operations. In FY 78, it is estimated that the City will receive
$276,000 of which $220,000 will be derived from traffic parking vio-
lations. The magistrates Court is expected to return $40,000 to the
City from the violations of City ordinances. Library fines are expected
to total $16,000.
It is anticipated that revenue from parking fines will be $20,000 less
in FY 78 than in FY 77. In the first quarter of FY 77, the City instituted
an accelerated enforcement policy to resolve outstanding tickets. It is
expected that the need for such enforcement will decline and a lower
level of yearly revenue will be attained.
A great variety of charges for services will return $400,621 to the City
in FY 78. The major sources are building and development charges
($8,460), animal boarding and impounding ($7,000), University of Iowa
and University Heights public safety contracts ($186,000), recreation
services and lessons ($105,600), and library service contracts ($75,675).
Charges for services in FY 78 will decline by approximately $150,000 for
two reasons. Charges collected for landfill services will be transferred
to the landfill enterprise fund. Also, revenue is projected for only
half of the fiscal year from University Heights.
The City seeks to invest all idle funds at the best possible interest
rate. In FY 78, it is expected that the City will receive $105,100 from
this source.
There are a number of sources of miscellaneous revenue, including the
sale of unclaimed bikes, sale of real estate, commissions and conces-
sions, and deposits. This revenue is estimated to be $45,232 in FY 78.
Administrative transfers are sometimes thought to be revenue. While
they may actually provide for the financing of a service, particularly in
the administrative program, the revenue sources appear generally as a
transfer in an enterprise fund. A calculation is made of the costs
which are required. to provide certain staff services to the enterprise
funds. This amount is then transferred from the enterprise fund to the
administrative program. For example, the Finance Department is responsible
for all of the water and sewer billing and the cost of this service is
paid for by the water revenue fund through a transfer to the admin—
istrative program.
Transfers also are made for other than the payment of administrative
services. A complete explanation of transfers appears elsewhere in this
document on page 154.
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EXPENDITURES
The recommended operating budget for all funds in FY 78 is $21,827,478
which includes $8,955,222 of proposed capital improvements.
While many expenditure categories in the General Fund have been reduced,
there are two areas where significant increases are provided. These are
personal services and services and charges.
The FY 78 budget severely limits additional personel. A comparison of
the number of personnel for FY 77 and FY 78 appears elsewhere. The 1976
Municipal Year Book provides comparative personnel information. For 16
cities in the Midwest, ranging from 31,000 to 199,000 population, the
average number of employees per 1,000 population is 10.1. During the
same period, Iowa City had 7.7 employees per 1,000 population.
Personnel costs are primarily controlled by collective bargaining
agreements. Employees of the City are represented by three unions:
AFSCME (Local 183), the Iowa City Police Patrolmen's Association and the
Internation Association of Fire Fighters (Local 610).
The majority of City employees (225) are represented by AFSCME. The
union is comprised of two bargaining units, one composed exclusively of
Library employees and the other composed of City employees in all other
departments. All supervisory, confidential, temporary employees and
others who are excluded by law in Chapter 20 of the 1975 Code of Iowa
are excluded from the units and from the terms, conditions, or appli-
cation of the Agreement. The present AFSCME contract is effective
between July 1, 1976, and June 30, 1978, inclusive. Sworn police
officers and fire fighters are also excluded.
The AFSCME contract also provides for a cost of living escalator based
on the Consumer Price Index of the Department of Labor. The August 1976
settlement provides a 2 year contract with $70 per month being paid
during the first year (FY 77) and an average maximum of $45 per month if
the Index reaches the maximum contractual limitation for FY 78.
Sworn police officers are represented by the Iowa City Police Patrol-
men's Association. The bargaining unit is composed of all Iowa City
police officers. Exempt from the unit are the Police Chief, Captains,
Sergeants and other confidential, administrative, supervisory, less than
half-time employees, and those excluded by Chapter 20, Code of Iowa.
The present contract is effective July 1, 1976, through June 30, 1978,
inclusive.
The contract provides for a four step pay plan based on length of employ-
ment. Each step is 18 months in duration. A 5% increase was negotiated
for FY 78 wages. In dollar amounts an employee at the top of the range
receives a $60 per month increase. The command staff will also receive
a 5% increase.
Fire Fighters are represented by the International Association of Fire
Fighters. The bargaining unit is composed of fire fighters, lieutenants,
and captains. Exempt from the unit are the fire chief, fire marshall,
training officer, battalion chiefs and other employee's excluded by
Chapter 20. The contract for FY 78 currently is being negotiated.
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Employees who are administrative, supervisory or otherwise ineligible
for collective bargaining are covered by the Personnel Rules and Regu-
lations. Some are eligible for Civil Service. Salaries and benefits
are determined by the City Council upon the recommendation of the City
Manager. A 5.5% to a 7% increase is proposed for each employee in the ,
FY 78 budget. The amount of the increase will be determined by the
department head, with the approval of the City Manager.
Three expenditure areas increase substantially under services and '
charges. These are public utility service, aid to agencies and miscel-
laneous. The Iowa -Illinois Gas and Electric Company instituted a 25%
increase in gas rates in December 1976. The impact of this increase is '
reflected for a full year in the FY 78 budget. HCDA Block Grant Funds
be utilized to fund an energy conservation study in FY 78.
The aid to agencies increase reflects the human services component of '
the comprehensive plan which is being conducted by the Johnson County
Regional Planning Commission. The $60,000 allocated for special trans-
portation services for the handicapped and elderly and specific increases ,
or new allocations to other agencies approved by the City Council.
Under miscellaneous, increases are included for the City Council election, '
the rental of police cars and the leasing for a full year of the additional
space in the Davis Building.
Funding has not been included in the FY 78 budget for any unemployment '
compensation obligations in the last half of the fiscal year. Until
that time, these costs will be absorbed by the Federal government. If
the Federal program is not extended, the cost to the City will have to ,
be absorbed within the operating budget.
The budget establishes as a priority the construction of a new main- '
tenance facility. The City Council has received and reviewed a report
concerning this recommendation. If the City is going to provide the
level of service desired, a new maintenance facility is a must. The FY '
78 budget includes this in the Capital Projects Fund, being funded by a
general obligation bond issue.
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AMENDED FY 77 BUDGET
RECEIPTS
TRANSFERS IN
8.3%
MISC. 2.6%
BOND PROPERTY TAX
USE OF SALES 25.9%
MONEY 2.3% 8.9%
OTHER GRANTS'
17.7%
CHARGES FOR
SERVICES 15.
COMMUNITY '
BLOCK GRANT 6.1% GEN. REV. ROAD USE TAX
SHARING 3.7% 6.4%
EXPENDITURES
TRUST &
AGENCY 3.6%
WATER
REVENUE 10.2%
SEWER
REVENUE
5.3%
PARKING GENERAL
SYSTEMS 1% 40.8%
CAPITAL PROJECTS
33.8%
LICENSES &
PERMITS .8%
FINES &
FORFEITURES
1.7%
DEBT SERVICE
15 5.3%
FY 78 BUDGET
RECEIPTS
LICENSES &
PERMITS .9%
BOND SALES
28.8%
PROPERTY TAX
22.8%
FINES & OTHER GRANTS
FORFEITURES 3.2%
1.3% CHARGES FOR ROAD USE TAX
SERVICES 15.1% 4.5%
GEN. REV. SHARING
3.0%
TRANSFERS IN
7.6%
MISC. SE OF MONEY
3.1% COMM. BLOCK 2.3%
GRANT 7.4%
EXPENDITURES
PARKING REV. CAPITAL PROJECTS
.4% 41.0%
GENERAL FUND
34.4%
SPECIAL ASSES
1.3%
16
1.4%
WATER REV.
8.1%
LANDFILL OPER.
1.9%
SEWER REV.
4.4%
TRUST & AGENCY
2.5%
DEBT SERVICE
4.6%
iE COLL.
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RECEIPTS
SOURCE
Property Tax
Licenses & Permits
Fines & Forfeitures
Charges for Services
Road Use Tax
General Revenue Sharing
Community Block Grant
Other Grants
Use of Money
Bond Sales
Miscellaneous
Transfers In
TOTAL
AMENDED FY 77 BUDGET
R
$ 4,712,465 25.9
140,625 .8
304,000 1.7
2,847,517 15.6
1,163,167 6.4
675,820 3.7
1,104,925 6.1
3,229,003 17.7
427,240 2.3
1,623,500 8.9
478,842 2.6
1,516,993 8.3
18,224,097 100.0
RECEIPTS
SOURCE
Property Tax
Licenses & Permits
Fines & Forfeitures
Charges for Services
Road Use Tax
General Revenue Sharing
Community Block Grant
Other Grants
Use of Money
Bond Sales
Miscellaneous
-Transfers In
TOTAL
EXPENDITURES
FUND
General
Debt Service
Capital Projects
Enterprise:
Parking Systems
Sewer Revenue
Water Revenue
Trust & Agency
Special Assessment
TOTAL
FY 78 BUDGET
$ 4,976,831 22.8
191,045 .9
276,000 1.3
3,301,073 15.1
983,996 4.5
650,000 3.0
1,614,700 7.4
705,200 3..2
503,806 2.3
6,281,800 28.8
668,779 3.1
1,659,221 7.6
321,812,451 100.0
17
$ 7,572,242 40.8
987,357 5.3
6,273,054 33.8
179,308 1.0
983,481 5.3
1,902,812 10.2
674,759 3.6
321 50
18,576,063 100.0
P E N D I T U R E
FUND
General
Debt Service
Capital Projects
Enterprise:
Parking Revenue
Sewer Revenue
Water Revenue
Refuse Collection
Landfill Operations
Trust & Agency
Special Assessment
TOTAL
$ 7,504,665 34.4
993,641 4.6
8,955,222 41.0
84,844 .4
971,910 4.4
1,762,348 8.1
316,062 1.4
426,522 1.9
535,414 2.5
276,850 1.3
x.827.478 100.0
PERSONNEL*
FISCAL
YEAR 1977
FISCAL
YEAR 1978
FULL
FULL
FULL
PART
TOTAL
TIME
FULL
PART
TOTAL
TIME
TIME
TIME
EMPLOYEES
EQUIV.
TIME
TIME
EMPLOYEES
EQUIV.
ADMINISTRATION PROGRAM
Legislative Function:
City Clerk
3
0
3
3
3
0
3
3
City.Attorney
4
0
4
4
4
0
4
4
Executive Function:
City Manager
4
0
4
44
0
4
4
Human Relations
4
0
4
4
4
0
4
4
Financial Admin.
33
2
35
34
33
2
35
34
Public Works
2
0
2
2
2
0
2
2
Government Bldg.
1
2
3
2
1
2
3
2
PROGRAM TOTAL
51
4
55
53
51
4
55
53
COMMUNITY DEVELOPMENT PROGRAM
Planning
28
3
31
30
28
3
31
30
Engineering
17
0
17
17
18
0
18
18
PROGRAM TOTAL
45
3
48
47
46
3
49
48
PUBLIC SAFETY PROGRAM
Police Protection
62
3
65
63.5
62
3
65
63.5
Fire Protection
52
0
52
52
52
0
52
52
PROGRAM TOTAL
114
3
117
115.5
114
3
117
115.5
TRANSPORTATION PROGRAM
Traffic Control
9
0
9
9
9
0
9
9
Mass Transportation
23
18
41
36.5
23
17
40
35.75
Street System Maintenance
17
0
17
17
17
0
17
17
PROGRAM TOTAL
49
18
67
62.5
4
66
X75
ENVIRONMENTAL PROTECTION PROGRAM
Cemetery
4
0
4
4
4
0
4
4
PROGRAM TOTAL
4
0
4
4
4
0
4
3
*Does not include seasonal or temporary
employees which are principally
in Public
Works
and Parks &
Recreation
during the summer months. Also there
are temporary employees in Recreation and
the Library
during
the school year.
**Police includes Animal Control
officers
(4 FT
and 1 PT).
19
FISCAL YEAR 1978
FULL
FULL PART TOTAL TIME
TIME TIME EMPLOYEES EQUIV.
11
1
12
PERSONNEL
15
0
15
-2-
17
9
26
FISCAL
YEAR 1977
10
53
49.60
307
37
FULL
331.85
FULL
PART
TOTAL
TIME
15
TIME
TIME
EMPLOYEES
EQUIV.
LEISURE & CULTURAL OPPORTUNITIES
22
22
5.5
0
Recreation
11
1
12
11.6
Parks & Forestry
15
0
15
15
Library
17
8
25
22.75
PROGRAM TOTAL
43
9
52
49.35
GENERAL FUND TOTAL
306
37
343
331.35
ENTERPRISE FUNDS
PARKING REVENUE FUND:
Operation & Maintenance
3
0
3
3
` SEWER REVENUE FUND:
Operation & Maintenance
15
0
15
15
WATER REVENUE FUND:
Operation & Maintenance
22
0
22
22
LANDFILL FUND:
Operation & Maintenance
5.5
0
5.5
5.5
REFUSE COLLECTION:
Operation & Maintenance
12.5
0
12.5
12.5
ENTERPRISE FUNDS TOTAL
58.0
0
58.0
58.0
INTRAGOVERNMENTAL SERVICE FUND:
Equipment .Maintenance
13
0
13
13
13
0
13
13
GRAND TOTAL
377
37
414
402.35
19
FISCAL YEAR 1978
FULL
FULL PART TOTAL TIME
TIME TIME EMPLOYEES EQUIV.
11
1
12
11.6
15
0
15
15
17
9
26
23
43
10
53
49.60
307
37
344
331.85
3
0
3
3
15
0
15
15
22
0
22
22
5.5
0
5.5
5.5
12.5
0
12.5
12.5
58.0
0
58.0
58.0
13
0
13
13
13
0
13
-T
378
37
415
402.85
ALL CITY BUDGET
FCLASSIFICATION
BEGINNING BALANCE
RECEIPTS:
Property Taxes
Other Receipts:
Licenses & Permits
Fines & Forfeitures
Charges for Services
Intergovernmental Revenue
Use of Money & Property
Miscellaneous Revenue
Transfers:
Bond Transfers
Expense Transfers
Other Transfers
TOTAL RECEIPTS.
EXPENDITURES:
ersona Services
Commodities
Services & Charges
Capital Outlay
Debt Service
Transfers
TOTAL EXPENDITURES
ENDING BALANCE
FUND SUM
A
FY
$ 3,9
$ 4,1
h1ARY
517,134
610,389
468,285
ED FUNDS
CTUAL
1976
'
12,061
$ 3,587>588
$ 3,235,622
93,842
$ 4,712,465
$ 4,976,831
1
92,939
242,714
214,121
462,411
819,071
284y41
'
005,547
968,727
666,614
'
647,216
158,777
268,257
620,429
330,020
587,588
t
20
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2,
2,
ESTIMATE
FY 1977
140,625
304,000
2,878,859
6,394,915
427,240
1,848,000
540,424
977,569
$18 224,097
$ 5,835,398
768,033
2,033,326
6,946,419
1,334,695
1,658,192
$18,576,063
$ 3,235,622
BUDGET
FY 1978
191,045
276,000
3,301,073
4,433,896
491,806
6,470,579
448,327
1,222,894
$21,812,451
$ 6,445,609
760,486
2,487,833
9,091,080
1,328,196
1,714,274
$21,827,478
$ 3,220,595
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GENERAL FUND -
ADMINISTRATION
COMMUNITY DEVELOPMENT
PUBLIC SAFETY
TRANSPORTATION
ENVIRONMENTAL PROTECTION
LEISURE & CULTURAL OPPORTUNITIES
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GENERAL FUND
FUND SUMMARY
CLASSIFICATION ACTUAL ESTIMATE BUDGET
FY 1976 FY 1977 FY 1978
BEGINNING BALANCE
' Transfers:
Bond Transfers
Expense Transfers
Other Transfers
TOTAL RECEIPTS'•
RECEIPTS:
Property Taxes
Other Receipts:
ersona Services
Licenses & Permits
Comiod i ti es
Fines & Forfeitures
Charges for Services
}
-
Intergovernmental Revenue
'
Use of Money & Property
Miscellaneous Revenue
' Transfers:
Bond Transfers
Expense Transfers
Other Transfers
TOTAL RECEIPTS'•
$ 1,223,338
$3,019,145
192,939
242,714
604,597
1,223,663
96,799
102,793
162,304
254,071
$ 5,899,025
$ 3,928,361
385,630
1,182,078
436,430
355,719
$ 6,288,218
$ 834,145
21
$ 834,145
$3,322,998
140,625
304,000
872,579
2,492,192
98,340
35,500
217,506
$ 7,483,740
$ 4,583,985
519,153
1,390,289
793,307
285,508
$ 7,572,242
$ 745,643
$ 745,643
$3,841,121
191,045
276,000
718,291
2,098,612
105,100
45,232
260,647
$ 7,536,048
$ 5,029,506
488,756
1,471,795
367,108
147,500
,,$ 7,504,665
$__L77,026
EXPENDITURES:
ersona Services
Comiod i ti es
Services & Charges
}
Capital Outlay
`
Debt Service
Transfers
` - -
TOTAL EXPENDITURES
' .
ENDING BALANCE
$ 1,223,338
$3,019,145
192,939
242,714
604,597
1,223,663
96,799
102,793
162,304
254,071
$ 5,899,025
$ 3,928,361
385,630
1,182,078
436,430
355,719
$ 6,288,218
$ 834,145
21
$ 834,145
$3,322,998
140,625
304,000
872,579
2,492,192
98,340
35,500
217,506
$ 7,483,740
$ 4,583,985
519,153
1,390,289
793,307
285,508
$ 7,572,242
$ 745,643
$ 745,643
$3,841,121
191,045
276,000
718,291
2,098,612
105,100
45,232
260,647
$ 7,536,048
$ 5,029,506
488,756
1,471,795
367,108
147,500
,,$ 7,504,665
$__L77,026
Now
GENERAL FUND
ADMINISTRATION PROGRAM
PROGRAM SUMMARY
CLASSIFICATION ACTUAL ESTIMATE BUDGET
FY 1976 FY 1977 FY 1978
BEGINNING BALANCE
$ 472,059 $ 392,440 $ 616,804
$ 99,840 $ 295,698' $ 388,845
69,950
RECEIPTS:
72,125
Property Taxes
286,000
Other Receipts:
52
40
Licenses &Permits
451,135
585,988
Fines & Forfeitures
,>
80,000
Charges for Services
6,260
Intergovernmental Revenue
5,900
'
Use of Money & Property
260,647
$1.078.952
Miscellaneous Revenue
$1,704,081
$ 590,660
$ 693,500
$ 811,253
Transfers:
24,070
21,960
Bond Transfers
;."
Expense Transfers
8,635
29,287
Other Transfers
94,018
TOTAL RECEIPTS'
100,000
$ 1,158,571
$ 1,306,893
$1,533,642
$ 392,440
EXPENDITURES:
$ 787,243
ersona 7 Services
Commodities
Services &.Charges
">
Capital Outlay
Debt Service
Transfers
TOTAL EXPENDITURES
7
« '
ENDING BALANCE
$ 472,059 $ 392,440 $ 616,804
$ 99,840 $ 295,698' $ 388,845
69,950
66,025
72,125
223,555
286,000
260,000
52
40
50
451,135
585,988
636,514
73,416
80,000
80,000
6,260
---
5,900
154,744
217,506
260,647
$1.078.952
$ 1,531,257
$1,704,081
$ 590,660
$ 693,500
$ 811,253
17,820
24,070
21,960
447,438
560,036
585,489
8,635
29,287
14,940
94,018
---
100,000
$ 1,158,571
$ 1,306,893
$1,533,642
$ 392,440
$ 616,804
$ 787,243
22
' ADMINISTRATION PROGRAM
' CITY COUNCIL
FUNCTION
IJ
All powers of the City are vested in the City Council, except as other-
wise provided by State law or the Charter. The Council is responsible
for the appointment of the City Clerk, the City Attorney and the City
Manager. As the elected representatives, the Council formulates public
policy which meets the needs of the community principally through the
approval of ordinances and resolutions. The Council provides direction
to City administrators to carry out Council policy programs, provides
for orderly growth of the community through the formulation and imple-
mentation of a comprehensive City plan, and provides a financial plan
for City operations by adopting FY 78 operating budget and capital
improvements program.
GOALS
The goals of the Council appear under "City Council Goals" in the Table
of Contents.
COMMENTARY
The one change in the level of service in the Legislative (City Council)
function is reflected in an additional $20,000 allocated under services
and charges, professional services. This funding is provided for the
purpose of establishing a strategy for attracting industry to Iowa City.
It is expected that this appropriation will be utilized for an assess-
ment of Iowa City's potential and the development of a specific program
for seeking prospective industry and perhaps the creation of an organiza-
tional structure, public, private or quasi -public. If the City is to
develop a stronger tax base, it is imperative that industry serve as a
strong foundation. Iowa City is very fortunate in having a few strong
extremely desirable industries. It is important that the City nurture
these industries and utilize this base for bringing other similar
industries to Iowa City.
The aid to other agencies expenditure is $146,514. This includes a
contribution to the Johnson County.Regional Planning Commission of
$62,067, and a contribution of $84,447 to human service agencies.
23
' ADMINISTRATION PROGRAM
' CITY CLERK
1
FUNCTION
The City Clerk prepares, maintains, and disseminates records of all
official City Council proceedings and actions of Council appointed
.,,
Boards and Commissions. Other duties include administration and manage-
ment of microfilm files that contain legal papers, ordinances, resolutions
of Council business; ensures that the newspaper publications of Council
business and legal notification are provided to the general public;
issues various licenses as required by Council policy; maintains files
of City Council nominations and elections; and records cemetery lot
deeds.
> '
GOALS
1. To operate efficiently and effectively without additional staffing.
a. Utilize Mayor's youth personnel to complete routine tasks.
(On going)
'
b. Utilize the Word Processing Center when possible. (On going)
C. Transfer pet licensing to animal shelter. (July 1977)
2. To increase employee production by establishing more efficient work
schedules and office procedures.
a. Spend staff time on priority tasks. (On going)
b. Update City Clerk's manual. (November 1977).
C. Organize City Clerk's files and storage files. (November
1977)
d. Cross train employees. (September 1977)
e. Identify and initiate cost-saving methods particularity in
publication requirements in cooperation with Finance Depart-
ment. (March 1978)
'
3. To assist the Legal Department with recodification. (December 1977)
COMMENTARY
The FY78 budget anticipates no change in the level of services. However
there are several expenditure changes. Communications expense has been
reduced to reflect a change in the publishing procedure which provides
charges at the regular rate instead of the legal rate. In cooperation
with the Finance Department, the City Clerk will attempt to determine
'
whether or not further reductions in publication costs are possible.
The increase of $25,000 under Miscellaneous provides for the municipal
election in FY78.
/�'
24
ADMINISTRATION PROGRAM
CITY ATTORNEY
' FUNCTION
The City Attorney and the legal staff provide the City Council and City
departments with the legal expertise and advice to effectively comply
with Federal, State, and local laws and to defend the City in cases
requiring legal remedies.
The legal staff advises the City Council, City Manager, Department
Heads, and staff on all questions arising out of the conduct of Council
business and routine matters.
Other responsibilities include: provide aid in legal matters to the
various departments of the City and advise City officials on proposed or
existing federal or state legislation; act as attorney for all boards,
agencies and commissions; represent the City before the Civil Service
Commission; prepare, approve, or direct the preparation of all contracts
and negotiate contracts on behalf of the Council; negotiate on behalf of
the City in the purchase of real estate; represent the City in all suits
in which the City or an employee is a party; prosecute all cases in the
Magistrate's Division of the District Court involving City charges and
represent the City on all small claims against the City; represent the
City in all administrative hearings; and prepare, approve or direct the
preparation of all ordinances, resolutions, contracts and other documents
at the request of the City Manager and the direction of the City Council.
GOALS
1. Continue the preventive law program. (On going)
2. Complete the last stages of the ordinance recodification program.
'
(December 1977)
3. Attend most of the meetings of the major city boards and commissions
4
in order to improve procedures and aid members in understanding the
legal context in which the board or commission functions. (On
going)
4. Revise the legal record keeping and filing system. (August 1977)
5. Lead by persuasion, cajolment and/or brilliant legal work, the
'
Attorney General to an understanding that home -rule does exist!!!!
COMMENTARY
'-.
In FY 77 a third City Attorney was added to this activity. This additional
staff has substantially reduced the amount of time necessary to accomplish
legal work. Preventative legal work for the departments of the City can
now normally be accomplished in a timely manner.
Each year additional resources are provided for the department's law
library. Increasingly, the library is utilized by the entire City staff
'
/'
in addition to the City Attorneys.
'
25
There is one service level change in this activity in FY 78. Additional
funding is provided under Professional Services to reflect the need for
investigators for various claims against the City. Because some compre-
hensive general insurance coverage has been cancelled, it will be
necessary for the City to pay for investigative services. Previously
the services were provided by the insurance carrier.
26
tADMINISTRATION PROGRAM
BOARDS AND COMMISSIONS
' COMMENTARY
For the last couple of years an expenditure of $5500 has been identified
1 ; for support for various boards and commissions. In FY78 the request for
support of these boards and commissions has been included in the depart-
,' , ments which are functionaly assigned responsibility for the board or
commission.
9
q]
1
' ADMINISTRATION PROGRAM
CITY MANAGER
W
FUNCTION
The function of the City Manager's activity is to coordinate and review
'
departmental operations, promote efficiency and effectiveness in munic-
ipal government, and represent the City as a liaison with community
organizations and other community agencies and professional groups in
such a way that citizen knowledge and involvement in City government
'
will be strengthened. The Manager will relate City Council policies to
the City organization and ensure implementation and execution. Advise
'
the City Council as required.
GOALS
1. Provide professional leadership in executing the policies, goals,
and objectives formulated by the City Council.
a. To increase Federal and State officials' knowledge of legis-
'
lation which will benefit Iowa City. (On going)
2. Study, plan, develop, and recommend alternative methods to meet
current and future community needs for Council consideration.
3. Plan and implement a management system of administrative procedures
which includes documenting operating procedures and departmental
v.'
reorganization to coordinate operating departments and promote
interdepartmental cooperation to promote efficiency and produc-
tivity. (June 1977)
4. Improve the participation and effectiveness of the M.A.P.A. Intern
'
Program with the University of Iowa. (September 1977)
5. Assist the development of a financial plan through the preparation
of the operating budgets and capital improvements.
6. Communicate to the public and press information about City programs
and matters of interest to the residents.
a. Continue the citizen questionnaire survey to help determine
level of satisfaction and service levels that are appropriate
'
for Iowa City. (On going)
COMMENTARY
The budget for the City Manager activity decreases in FY78 because of a
was budgeted for
major reduction in capital outlay. In FY77 an amount
the purchase of the mag card typewriter. This service is provided to
all departments of the City and results in more efficient processing of
written materials.
W
The FY77 budget provided $4800 for a part-time intern. This position
has been abolished in the FY78 budget. Increasingly the City Manager's
office depends upon interns from the various academic programs of the
University of Iowa. The combination of the elimination of this position
together with the elimination of the Community Relations position in
FY77 has placed an increasing workload upon the City Manager's staff.
The result is that the work is not always accomplished as quickly as the
staff would like.
1 .
1
29
I, t ADMINISTRATION PROGRAM
' HUMAN RELATIONS
FUNCTION
The Human Relations Department provides services to other City depart-
ments which include recruitment and placement of effective, competent
people through employment techniques of advertising, screening, testing,
interviewing, hiring, and orienting. Other duties include providing
technical assistance to departments in the area of staff development,
administration of wage and salary plans, employee benefit plans and
termination procedures. The department is responsible for adminis-
tration of the affirmative action program and civil rights compliance
programs and for negotiation and administration of the three employee
union contracts. The Human Relations staff provides assistance to the
Civil Service and Human Relations Commissions.
GOALS
1. Provide open, fair, practical personnel processes in the area of
recruitment, placement, transfers and promotions.
>
a. Implement goals for affirmative action in Public Works
'
Department. (July 1978)
b. Implement Civil Service Commission goals for FY 78. (On
'
going)
C. Prepare for the City Council approval personnel rules and
'
regulations to reflect current practices. (July 1977)
d. Revise procedures for hiring and compensating temporary
employees. (January 1978)
'
e. Complete salary survey for administrative employees. (July
1977)
2. Improve the employee in-service assistance program in order to
M..
prevent and correct personnel problems before they become major
problems.
a. Initiate women support groups. (July 1977)
'
b. Assess need for minority support groups. (January 1978)
y
C. Develop policy statements on employee assistance program for
personal problems. (July 1977)
d. Develop alternative check deposit systems to meet employee
needs. (July 1977)
1,
30
1 3
Improve collective bargaining relationships with certified bargaining
units while maintaining cost levels. (On going)
a. Strengthen management rights clause and flexibility of manage-
ment while minimizing costs in the FY 79 budget cycle negotia-
tions. (August 1977 through March 1978)
b. To administer contract commitments so as to maximize union
stability throughout the year. (On going)
C. To strengthen data systems for future negotiations. (On going)
d. To decrease the amount of non-productive paid time, e.g., holidays,
vacation, sick leave through contract negotiations. (March 1978)
e. Firm up temporary disability policy through negotiations.
(March 1978)
f. To develop depth in negotiating team skills in the administrative
staff. (July 1978)
COMMENTARY
.The FY 78 budget proposes one change in the level of service. Professional
services provide additional funding for hearing examiners for the Civil
Service Commission and the Human Relations Commission. This change will
provide for an improvement in the quality of staffing for the Civil
Service Commission and will provide means for procedures to conform with
the standard set out in the Westinghouse case for the Human Relations
Commission.
Expenditures for the Civil Service Commission and the Human Relations
Commission are incorporated in the Human Relations activity budget for
FY 78.
0
31
I
4. Work with other governmental agencies operating in Iowa City to
insure equal employment opportunities for women and minorities.
a. Continue to meet with the Iowa City School District's Human
Relations Advisory Committee to plan a strategy for increasing
employment opportunities for women and minorities within the
school system. (On going)
b. Publicize selected government employment statistics to
illustrate discriminatory practices. (July 1978)
C. Meet with the University Civil Rights Committee to obtain
their assessment of discrimination problems within the
University. (July 1977)
5. Provide education to the public of the coverage, enforcement and
interpretation of the local, state and Federal Civil Rights Laws.
32
ADMINISTRATION PROGRAM
HUMAN RELATIONS COMMISSION
GOALS
1. Provide for a more effective enforcement of the ordinance by
litigating those cases not resolved in the conciliation process and
developing commission initiated complaints which target critical
areas of discrimination.
-
2. Improve complaint processing by increasing skills in civil rights
law and conciliation techniques. This will be accomplished by:
a. providing three training sessions covering commissioner
orientation on local ordinance and job requirements, basic
civil rights law, and conciliation techniques. (March 1977)
b. Establishing written policy guidelines for Commissioners for
conciliating cases which include such information as sample
'
agreements, recommend meetingplans, and schedules for dis-
position of cases. (July 1977)
'
3. Become more effective advocates for civil rights interest groups by
planning and sponsoring a civil rights awareness group or similar
awareness activity for the City Council, City staff, and members of
'
the community (October 1977) and also planning and developing
research activities which will investigate discrimination against
various groups in the Iowa City community. (July 1977)
4. Work with other governmental agencies operating in Iowa City to
insure equal employment opportunities for women and minorities.
a. Continue to meet with the Iowa City School District's Human
Relations Advisory Committee to plan a strategy for increasing
employment opportunities for women and minorities within the
school system. (On going)
b. Publicize selected government employment statistics to
illustrate discriminatory practices. (July 1978)
C. Meet with the University Civil Rights Committee to obtain
their assessment of discrimination problems within the
University. (July 1977)
5. Provide education to the public of the coverage, enforcement and
interpretation of the local, state and Federal Civil Rights Laws.
32
a.
Develop a
newsletter to be sent
to persons effected by civil
rights laws. (July 1977)
b.
Develop a
program for informing
the public on the changes in
the new ordinance. (July 1977)
' c.
Develop a
Speakers Bureau of Commissions to appear at local
groups to
discuss the issues of
civil rights. (July 1977)
}
Y'
.a
}1
f,
l\I°
1
4'
1
'
33
I1
ADMINISTRATION PROGRAM
CIVIL SERVICE COMMISSION
GOALS
1. Affirmatively recruit high quality candidates including women and
minorities for available positions.
a. Develop job related screening devices forolice and fire
command positions for police (January 1977 and for fire (July
1977).
b. Determine if the physical aptitude test of entry level positions
within the fire department is valid as job related. (July
1977)
C. Broaden the panel of police and fire candidates for the entry
level positions by wide publicity prior to examination. (On
going)
2. Improve the quality of appeal hearings provided to eligible City
employees.
a. Employ a hearing officer to take evidence and to advise the
Commission on the law and evidence. (As needed)
b. Write rules for the conduct of hearings and pre -hearing conferences.
(July 1977)
C. Define the job titles of employees eligible for hearings under
the laws of Iowa. (August 1977)
34
ADMINISTRATION PROGRAM
FINANCE
FUNCTION
35
The function of the Finance Department is to provide detailed, accurate,
'
and timely financial information which enables the City Council and City
staff to make effective managerial decisions. Operationally, this
Department maintains the financial records of the City, provides for
internal control and auditing, supervises the utility billing system,
traffic enforcement division and parking revenue fund, as well as providing
centralized accounting, purchasing, and administrative support services.
.._,'
.
GOALS
1. To provide efficient and effective purchasing support services for
all City departments.
a. Provide City departments increased assistance and respon-
siveness regarding purchases. (December 1977)
(1) Improve program of scheduling major purchases.
2 Simplify and clarify procedures.
b. Investigate and implement new equipment disposition techniques
which will insure maximum use of equipment by the City and
minimize overall equipment costs. (September 1977)
(1) Investigate and implement alternate techniques such as
auctions and sales.
(2) Revise purchase guidelines to insure that resale values
are appropriately considered at time of equipment acquisition.
#
C. Implement an efficient and economical City microfilming program
which would reduce archival storage space, facilitate retrieval,
and allow second copies of valuable records to be economically
reproduced and stored for safety. (December 1977)
d. Increase the level of service in the Print Shop by installing
I`
an automatic collator and utilizing Mayor's Youth personnel to
assist with finishing services for the departments. (August
1977)
'
2. Implement an accrual accounting system for all City funds, evaluate
existing accounting systems and determine feasibility of additional
computerization, and increase and strengthen internal control and
audit activity.
."r
a. Revise the current expenditure and receipt computer reports to
reflect the new accounting system. (August 1977)
35
I
I
b. Computerize the equipment maintenance system parts inventory
in conjunction with the Equipment Division. (August 1977)
C. Establish and maintain a computer listing of the City's assets
accordinto recommendations of the City's Risk Management
Study. November 1977)
d. Reconcile the County's special assessment records and maintain
accounting records on the special assessment collections in
the Finance Department. (July 1977)
e. Analyze available capacity for additional keypunch activity
"in house" and consider alternative work shifts. (July 1977)
f. Computerize check writing, rental permits, and low rent
housing program. (September 1977)
3. Improve the collection of traffic tickets and utility billings.
a. Increase by 20% the number of letters on accounts where no
readings were obtained. (December 1977)
b. Computerize all tickets, reports generated for billing and
filing periods, and status of each violator. (August 1977)
COMMENTARY
The FY 78 budget provides for several service changes within the Depart-
ment of Finance. In recent years the City has requested that the
independent auditing firm performing the annual audit for the City
provide more duties and additional coordination with the City on overall
financial and management matters. This change has increased the cost of
the annual audit.
In FY 78 the Finance Department will attempt to provide additional data
processing services within the Finance Department and added support to
the operating Deparments. This effort to increase the efficiency of
City sevices will result in approximately a 15% increase in expenditures
for data processing. Because of the bi-monthly utility billing instituted
in FY 77, the cost in the Utility area has decreased. However, the
demands of the Accounting Division resulting from the institution of
accrual accounting in FY 78 and the institution of equipment maintenance
financial reporting system will require additional costs.
This past year the City, along with other municipalities, has found it
difficult to retain general liability coverage. It does not appear that
private carriers will be interested in providing this coverage in FY 78
and it is certainly not clear that the Legislature will take action to
provide a state pool or other mechanism for such coverage. Therefore,
the City has provided in the General Fund balance $100,000 as a self-
insurance reserve.
36
It is expected that the City will investigate during FY78 the possibility
of the City acquiring a mini computer. As our data processing needs
increase, at some future date it may be cost beneficial to acquire our
own equipment.
.� While the City Clerk has instituted limited microfilming of records
there is a substantial need for microfilming by other departments. This
' is true for Finance and Public Works. A microfilming camera and processor
and reader/printer will be provided in FY78 to initiate a comprehensive
microfilming program.
i1
•a'
fl
ADMINISTRATION PROGRAM
PUBLIC WORKS
FUNCTION
The Director of Public Works provides overall management and direction
to the Divisions of Engineering, Street Maintenance, Traffic Engineering,
Solid Waste, Equipment Services, Pollution Control and Water.
GOALS
The goals for the Public Works activities are included in the operating
functions.
COMMENTARY
The FY 78 budget does not provide any level of service change.
='.i "
M-
' ADMINISTRATION PROGRAM
GOVERNMENT BUILDINGS
.1
FUNCTION
The Government Buildings activity provides complete services for main-
tenance and repair of the Civic Center (excluding the Fire Department),
and cleaning of the Davis building areas leased by the City.
GOALS
1. Develop a custodial manual which will standardize work procedures
'
thereby providing more efficient housekeeping service at the present
staffing level. (January 1978)
2. Begin a more intense preventative maintenance program for the
'
mechanical components of the Civic Center, which will probably
necessitate maintenance agreements with local contractors.
(October 1977)
COMMENTARY
The only program level change in Government Building for FY 78 is the
budgeting for the entire fiscal year of the rental costs of the Davis
Building. In FY 77 the Director and the Planning Services of the
'Community
Development Department moved to the Davis Building.
♦ ° ' f
t
{... �/ 4 JhF,r ♦ yy y
w .�.i• irri •r /. i �. � '•� 2e•..;i.5 v's� {r+ 1�Srrt F.. t' t 10 ., .
r
rl
' GENERAL FUND
COMMUNITY DEVELOPMENT PROGRAM
CLASSIFICATIO
BEGINNING BALANCE
RECEIPTS:
Property Taxes
' Other Receipts:
Licenses & Permits
Fines &'Forfeitures
Charges for Services
' . Intergovernmental Revenue
Use of Money & Property
Miscellaneous Revenue
Transfers:
`Bond Transfers
' Expense Transfers
Other Transfers
TOTAL RECEIPTS
EXPENDITURES:
ersona Services
Commodities
Services & Charges
' Capital Outlay
Debt.Service
Transfers
TOTAL EXPENDITURES
ENDING BALANCE
PROGRAM SUMMARY
ACTUAL FY1977FY1GET
978FY 1976
$ 104,484 $ 37,675 $ 101,882
$ 273,013 $ 248,997 $ 308,491
112,550 66,600 108,500
11,078 346 11,796
416,310 271,294
2,534 --- ---
1,286 ---
$ 400,461 $ 740,253 $
___ZOO) 081
$ 406,509
$ 494,004
$ 655,439
10,176
45,596
28,465
109 614
26,395
6,788
11 0
4,989
43,963
2,975
$ 467,270
$ 676,046
$ 801,597
$ 37,675
$ _L01 �,882
$ 366
211
I I
COMMUNITY DEVELOPMENT PROGRAM
COMMUNITY DEVELOPMENT FUNCTION
FUNCTION
The function of the Department of Community Development is to provide
planning services to guide the future growth and development of the
community, operate the leased housing programs, complete the urban
renewal program, perform a minimum housing code inspection program,
operate a housing rehabiliation program and administer the Community
Development Block Grant Program.
COMMENTARY
Most of the Community Development programs are financed from the HCDA
Block Grant. The exceptions are Current Planning and Housing Code
Inspection. Virtually all of Current Planning and about 50% of Housing
Code Inspection will be funded from local sources.
41
I
1
CURRENT PLANNING
The function of the Current Planning Division is to review all proposed
zoning ordinance amendments, subdivision plat submissions and all large
scale residential and nonresidential development applications. This
Division also has the responsiblity for providing relevant staff assistance
to the Planning and Zoning Commission.
GOALS
Complete written operating procedures for all functions of the division.
(July 1977)
COMMENTARY
An increase in the level of staffing has been shown in the Current Planning
Division of the Department for fiscal year 1978. What this actually
represents is a shifting of personnel from the Block Grant Program --
Comprehensive Planning function to the Current Planning function. These
positions previously did exist in the Current Planning Division, however,
they were shifted in fiscal year 1977 for the purposes of working on the
Comprehensive Plan. The Community Development Block Grant Program does
not allow substantial displacement of shifting of personnel for eligible
program purposes can be made provided that necessary documentation is
prepared. This is what is being done relative to the shifting of these
planning positions. ,Specific positions to be shifted include one Planning
Technician from Comprehensive Planning to Current Planning; one Associate
Planner from Comprehensive Planning to Current Planning; and the changing
of a job position from that of Planning Technician to that of Assistant
Planner, both within the Current Planning Division.
This represents the recommended minimal level of staffing necessary for
the purpose of conducting on-going zoning ordinance amendment and subdivision
plat processing, special report preparation, staff assistance to various
boards and commissions, and relevant work necessary to implement and
update the Comprehensive Plan.
42
F,1
COMPREHENSIVE PLANNING
The responsibility of the Comprehensive Planning Division is to prepare
'.� in conjunction with the Comprehensive Plan Coordinating Committee, the
Planning and Zoning Commission, and the City Council, most of the
elements of the Iowa City Comprehensive Plan. This division provides
staff assistance to the Comprehensive Plan Coordinating Committee and to
the Planning and Zoning Commission.
GOALS
.': 1. Develop interim City Plan (June 1977). Adopt a City Plan for land
use, traffic ways and community facilities. (August 1977)
2. Develop interim Zoning Ordinance (June 1977). Adopt a new zoning
ordinance. (August 1977)
3. Adopt new zoning map, repeal 8.10. (December 1977)
4. Develop a human needs plan in cooperation with Johnson County
Regional Planning Commission. (June 1978)
COMMENTARY
tThe level of activity of the Comprehensive Planning Division is comparable
to FY.77.
43
' LEASED HOUSING
The function of the Leased Housing Program is to provide for the admin-
istration and operation of the 309 units of Section 23 and Section 8
leased housing as well as to provide management for the 64 elderly
housing units located in the Autumn Park apartment complex.
;.� GOALS
1. Complete conversion from Section 23 to Section 8 (72 units) and
seek to achieve the maximum number of units (309). (June 1978)
2. Provide management for Autumn Park Apartments. (July 1977)
3. Negotiate cooperative agreements with all incorporated areas
within Johnson County. (December 1977)
5. Develop proposals for senior citizen housing in Central Business
•District. (July 1977)
COMMENTARY
The level of staffing in the Leased Housing Section of the Housing
Division remains constant. This has been accomplished even though there
has been an increase in responsibility, i.e., the acquiring of the
management function for the 64 -unit Autumn Park elderly apartment
complex.
I
44
I
P1
REDEVELOPMENT
The function of the Redevelopment Division is to provide the admin-
istration and operation of the Urban Renewal program. The division is
responsible for providing staff assistance to both the City Council and
to the Urban Renewal Design Review Committee.
GOALS
Enter into land disposition agreements for the sale of all remaining
Project R-14 land working closely with consultant. (December 1977)
2. Complete financial settlement and project closeout with the Department
of Housing and Urban Development. (July 1978)
3. Maximize the long run aggregate taxable value of improvements
constructed or under contract to be constructed, consistent with
the overall plan for downtown redevelopment. (December 1977)
COMMENTARY
The level of staffing for the Urban Renewal Division will remain essentially
comparable to that which was allocated for FY 77. This area is subject
to change inasmuch as the recommendations of the City's Urban Renewal
Consultant, Zuchelli, Hunter and Associates, have not yet been received
relative to the disposition strategy for urban renewal lands. In that
the Urban Renewal Project has been identified as the City Council's
number one project priority, it is quite possible that if the recom-
mendations received from Zuchelli, Hunter and Associates call for a
different level of funding for the Urban Renewal activity, that changes
will occur in this area. Funding for these changes would come from the
Block Grant Program.
45
HOUSING CODE INSPECTION
The function of the Housing Code Enforcement Program is to provide for
the systematic inspection of housing units in Iowa City in a manner
consistent with the provisions of the Iowa City Minimum Housing Code.
GOALS
1. Improve the housing stock of the City through enforcement of the
minimum housing code by inspecting all multiple rental units and
single family units on an as -requested basis. (On going)
2. Provide assistance in the rehabilitation program and intensify
enforcement in the designated areas. Systematically inspect all
dwelling units in designated areas. (On going)
3. Respond to all complaints of alleged violations within 24 hours.
' (On going)
4. Provide inspection of units as requested by sellers/buyers within
72 hours. (On going)
' COMMENTARY
The Housing Code Enforcement Section will continue at the same level of
,.' staffing as during FY 77.
46
COMMUNITY DEVELOPMENT BLOCK GRANT
The function of the CDBG Division is to provide for the overall admin-
istration and operation of the various programs which are funded under
the Housing and Community Development Act of 1974. This division has
the responsibility of providing staff assistance and acts as a liaison
to the Committee on Community Needs. In those instances where block
grant programs are not within the Department of Community Development
this division has the responsibility to ensure that all of the program
requirements are met.
GOALS
1. Maintain community support for block grant activities by involving
citizens in program development and evaluation. This is an on
going activity that includes coordination with Committee of Com-
munity Needs.
' 2. Develop new programs, prepare environmental reviews and plan for
the implementation of Community Development Block Grant funded
projects. Examples include architectural barriers, park improve-
ments, Ralston Creek interim project solutions, housing rehabil-
itation and code enforcement. (On going)
- 3. Coordinate all projects by developing a comprehensive program of
neighborhood redevelopment activities and monitoring compliance
' with state, federal and local rules and regulations. (On going)
COMMENTARY
An increase is proposed in the CDBG administration budget. One-half of
' the salary of the.Director of the Department of Housing and Inspection
Services will come from the CDBG administration budget.
47
HOUSING REHABILITATION
The function of the Housing Rehabilitation Division is to administer and
operate the City's Housing Rehabilitation Program. The Housing Rehabil-
itation Division will work with eligible property owners in the rehabil-
itation of substandard residential dwelling units.
GOALS
1. To provide funds and construction management services for the
rehabilitation of 80 owner -occupied structures. (July 1978)
2. To develop auxiliary programs dealing with flood insurance, sewer
repair, and structural analysis as a result of Ralston Creek
improvements. (On going)
3. To formulate a successful strategy for insuring a measure of
' program independence through loan programs and/or alternate funding
sources. (January 1978)
COMMENTARY
ip The staffing needs for this activity are provided through the CDBG
administration budget.
r.'
48
E
COMMUNITY DEVELOPMENT PROGRAM
PLANNING AND ZONING COMMISSION
' GOALS
1. Make timely recommendations on elements of the Comprehensive Plan
and continue public awareness and involvement in the planning
process which includes the citizen participation process being
developed by Sasaki Associates. (On going)
2. Provide the best possible course of action to the City Council on
matters covered in the By-laws by having regularly scheduled
' meetings, working with the City staff, providing Commission members
with appropriate education, e.i.,
a. subscription to ASPO's "Planning" magazine,
b. Commissioner's Handbook,
'
C. orientation meeting for new Commissioners, and
d. sending at least one Commissioner to at least one professional
' meeting.
Developing a better information retrieval system, maintaining an
appropriate Zoning Ordinance for use of the City, and proposing
amendments to the Zoning Ordinance. (On going)
3. Maintain and improve close communications and relations with other
boards, commissions, and governmental entities, encourage dialogue
between the Planning and Zoning Commission and citizens of Iowa
City, answer correspondence in a timely manner, and make meetings
more accessible to the public. (On going)
' ,
49
rI
COMMUNITY DEVELOPMENT PROGRAM
COMMITTEE ON COMMUNITY NEEDS
GOALS
1. Evaluate and interpret the City's programs that affect human needs
and community development.
' 2. Provide a systematic communication interchange between citizens
and policymakers with regard to all Housing and Community Development
Act, Community Development Block Grant applications and programs.
•' 3. Facilitate neighborhood meetings to identify needs of neighborhoods
and otherwise assist citizens in articulating their community needs.
4. Assist citizens to develop programs, where possible, to meet community
needs.
1..
f
L.:
11
COMMUNITY DEVELOPMENT PROGRAM
HOUSING COMMISSION
5. Be prepared to undertake studies or tasks as suggested or directed
by the Council.
51
GOALS
1. Promote clean, decent, and safe housing for all residents of Iowa
'
City. (On going)
2. Meet on a regular basis twice each month in open public sessions.
'
Additional meetings will be announced and held as necessary.
3. Continue efforts and recommend action for the Council which will
provide dwelling accommodations for the low income, elderly,
handicapped and disabled, including maintaining an overview of the
309 existing units and the management of the 64 units of new con-
struction, supporting efforts to obtain additional units, new
construction, and observe and be prepared to make recommendations
to the staff and Council in the area of rehabilitation of sub-
standard units.
'
4. Continue observation of the effects of the new Housing Maintenance
and Occupancy Code and make recommendations for changes as might be
necessary.
5. Be prepared to undertake studies or tasks as suggested or directed
by the Council.
51
COMMUNITY DEVELOPMENT PROGRAM
RIVERFRONT COMMISSION
GOALS
1. Protect and preserve the Iowa River as a natural drainageway and
source of water.
2. Promote and develop the use of land along the river for overall
capability.
3. Make the most of the scenic potential and aesthetic values of the
Iowa River and the flood plain adjoining it.
4. Develop to the fullest the recreational capacity of the river and
flood plain.
5. Heighten awareness of the Iowa River as a part of the heritage of
this community.
6
7
9.
Ensure that use of the river can be enjoyed by all in the safest
possible way.
Develop land use policies that will guide the appropriate development
and redevelopment of the Iowa River area and environment.
Preserve and increase open spaces and green areas along both banks
of the river and acquire scenic wooded sites to conserve them.
Identify and preserve unique or outstanding topographical or geological
features of the river.
10. Develop scenic areas and outlooks.
11. Expand opportunities for aquatic activities such as boating and
fishing.
12. In conjunction with other parties, public, or private, acquire
riverfront and flood plain property for public use and enjoyment.
13. Provide greenway linkages between riverfront activities so as to
furnish uninterrupted walking and cycling along the river and flood
plain.
14. Improve public access along the river and flood plain.
15. Reduce all forms of pollution to the lowest possible level.
16. Preserve and interpret historic landmarks and sites along the
river.
17. Emphasize safe water practices and conduct on the part of all
users.
52
0
9.
Ensure that use of the river can be enjoyed by all in the safest
possible way.
Develop land use policies that will guide the appropriate development
and redevelopment of the Iowa River area and environment.
Preserve and increase open spaces and green areas along both banks
of the river and acquire scenic wooded sites to conserve them.
Identify and preserve unique or outstanding topographical or geological
features of the river.
10. Develop scenic areas and outlooks.
11. Expand opportunities for aquatic activities such as boating and
fishing.
12. In conjunction with other parties, public, or private, acquire
riverfront and flood plain property for public use and enjoyment.
13. Provide greenway linkages between riverfront activities so as to
furnish uninterrupted walking and cycling along the river and flood
plain.
14. Improve public access along the river and flood plain.
15. Reduce all forms of pollution to the lowest possible level.
16. Preserve and interpret historic landmarks and sites along the
river.
17. Emphasize safe water practices and conduct on the part of all
users.
52
18. Increase cooperation and participation of all interested parties,
public, and private alike, in the management and development of the
Iowa River and flood plain.
53
1
' COMMUNITY DEVELOPMENT PROGRAM
ENGINEERING FUNCTION
`.� FUNCTION
The Engineering Division directs and performs engineering work in
connection with the planning, design, construction, and inspection of
all municipal public works improvements; reviews plans submitted by
subdividers and contractors; provides assistance to other City depart-
ments on engineering related matters; and makes technical recommen-
dations to other divisions within the Public Works Department.
GOALS
' 1. Prepare and complete all street maintenance contracts prior to
opening of school. (September 1977)
' 2. Microfilm all completed as -built drawings and improve the filing
and retrievability of information. (December 1977)
' 3. Complete FAUS funded construction of Muscatine Avenue and Morman
Trek Blvd. (November 1977)
4'. Maintain a communications program with local developers and con-
} ' tractors. (On going)
COMMENTARY
Several one-time expenditures are included in the engineering budget
which will improve productivity. These include a program of micro-
filming engineering records and plans, the purchase of a nuclear density
meter and a pipe locator. This equipment will expedite the work of the
Engineering Division.
54
COMMUNITY DEVELOPMENT PROGRAM
CODE ENFORCEMENT FUNCTION
FUNCTION
Code Enforcement provides technical plan review and inspection for all
building construction in Iowa City with the exception of State and
Federal owned facilities. Additionally, zoning matters dealing with
trees, signs, fences, and nuisance violations are handled in the division.
Code Enforcement is generally the first line contact with all home -
builders and citizens requesting information on all building and zoning
code matters.
GOALS
1. Implement a standard check list procedure for plan review.
(January 1978)
2. Microfilm present building records and file all old building
permits under an address file to permit rapid retrieval of information
(December 1978)
3. Continue to improve interaction with builders and contractors
through a continued affiliation with the local Homebuilders Asso-
ciation. (On going)
COMMENTARY
The building code provides for a plan checking fee. The City has never
charged this fee and the plan checking has been accomplished by the
building inspectors. It is recommended that a plan checking fee sufficient
to support a plan checker be instituted. This change will provide more
in -field time for the inspectors and speed the processing of building
permit applications. During 1976, a plan checking fee of approximately
25-30% of the building permit fee would have generated sufficient revenue
to provide for the additional position. The position should be added
only if revenue is sufficient to support the added personnel. In
addition, the building permit schedule should be reviewed to ensure that
sufficient revenue is generated to support the Code Enforcement function.
Building permit fees will be adjusted accordingly.
The other service level increase is the allocation of $12,000 for the
microfilming of records in the Code Enforcement Division. Initially all
plans and records relating to multiple family and commercial construction
will be microfilmed. The microfilming will be done in conjunction with
the establishment of a records management system in the Division.
55
� t���F� F�
1F3�7p��S�td
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r
1
J
GENERAL FUND
PUBLIC SAFETY PROGRAM
PROGRAM SUMMARY
CLASSIFICATION ACTUAL ESTIMATE BUDGET
FY 1976 FY 1977 FY 1978
BEGINNING BALANCE
' RECEIPTS:
Property Taxes
' Other.Receipts:
Licenses & Permits
Fines-& Forfeitures
Charges for Services
'1 Intergovernmental Revenue
Use of, Money & Property
" Miscellaneous Revenue
' Transfers:
Bond Transfers
' Expense Transfers
Other Transfers
TOTAL`RECEIPTS'
n ' EXPENDITURES:
—T-e-rsonaT Services
Commodities
Services & Charges
Capital Outlay
' Debt Service
Transfers
TOTAL EXPENDITURES
'
ki zENDING BALANCE
11 .
I '.
$ (12,842) $ 84,119 $ 27,690
$ 1,443,422 $ 1,467,565 $ 1,750,142
60,779 --- ---
$ 1,735,409 $ 1,882,768 $ 1,965,242
$ 1,415,665
$ 1,646,046
--4,343 -3,000
213,785 230,156
--5,000
196,500
--- 176,047
8,500
13,080 6,000
5,100
60,779 --- ---
$ 1,735,409 $ 1,882,768 $ 1,965,242
$ 1,415,665
$ 1,646,046
$ 1,751,091
85,335
76,853
87,830
84,280
91,909
138,406
124,389
-53,168
-15,605
$ 1,992,932
$ 1,638,448$.1,939,197
$ 84,119
$___27,690
$ -0-
M.
PUBLIC SAFETY PROGRAM
' POLICE PROTECTION FUNCTION
' FIINCTT0N
The function of the Police Department is to provide prompt and timely
response to all conditions, and activities in the City which may jeop-
ardize the personal and general public safety of persons or their
property. Departmental responsibilities include aggressive crime
prevention patrol, and investigation of all reported crime or acts of
delinquency. All pedestrian, bicycle and motor vehicle accidents are
investigated. Parking regulations and motor vehicle laws are enforced.
Records of all departmental operations are maintained and juvenile
services are provided.
GOALS
1. Reduce the rise on the rates of crime and delinquency in Iowa City
by aggressive patrol and follow-up investigations. (February 1978)
2. Decrease number of pedestrian, bicycle and motor vehicle accidents
by 5% through increased speed control and selective enforcement
program for vehicular control. (May 1979)
3. Improve management within the department by the appointment of an
assistant.Police Chief and a revision of departmental operational
procedures. (July 1977)
4. Install an outside firearms practice range. (September 1977)
5. Complete remodeling of Police woman's locker room. (July 1977)
6. Adopt emergency large scale disaster plan. (November 1977)
COMMENTARY
The FY 78 budget provides for several expenditure level changes but no
fundamental change in service levels. In FY 77 the City decided to
lease both unmarked and patrol cars. As this system worked well in the
first year, it is suggested that the City continue to lease cars in FY
78. This two year experience should give us an opportunity to compare
the cost of rental and performance with City ownership.
overtime has been reduced slightly. It is suggested that another year
of experience with the newly negotiated contract is necessary before
this item can be considered for a substantial reduction.
Repairs and maintenance charges on vehicles have been reduced to reflect
anticipated improved equipment condition resulting from automobile
rentals.
False arrest insurance and other types of insurance coverage related to
police activities will be included in the Finance Department budget. This
coverage, while limited in scope, is being added to compensate somewhat
for the loss of general liability coverage.
57
L
PUBLIC SAFETY PROGRAM
ANIMAL CONTROL FUNCTION
nimrTTM
The Animal Control Division is responsible for the enforcement of the
Animal Control Ordinance, the apprehension and prosecution of violators,
the care, safekeeping, treatment, adoption or other disposal of animals
'in custody and ,the maintenance of the animal shelter.
GOALS
2
13.
4.
Enforce as needed the animal control ordinances of the City by
responding to the citizen generated requests for service. (On
going)
Adopt a new animal control ordinance which will allow adequate
enforcement. (July 1977)
Prepare procedures manual for the animal shelter. (August 1977)
Implement educational program relating to animal responsibilities
for school age children and adults. April 1978)
With citizen interest groups communicate needs of animal shelter.
(May 1978)
Reform pet licensing procedures and fee working closely with City
Clerk and Johnson County. (July 1977)
Complete a pet census survey to determine the number of animals
within the City Limits. (October 1977)
COMMENTARY
In previous years the expenditures for animal control have been included
in the Police Department. There is no change in the level of service
for FY 78. The major need of the animal control division is the construction
of an adequate animal shelter.
m
I
PUBLIC SAFETY PROGRAM
FIRE PROTECTION FUNCTION
FUNCTION
The Fire Department provides fire protection for life and property of
the citizens of Iowa City and provides fire inspection services for the
prevention of fire.
GOALS
1. To provide immediate response to all fire calls and protect life
and property from fire.
a. Have available at all times three 1250 G.P.M. first line
pumpers and one 100 feet aerial ladder. (July 1978)
b. Maintain an average response time of 3.5 minutes to all fire
calls. (On going)
C. Continue to reduce vehicle down time through daily inspection
and maintenance of the Fire Department's 12 pieces of equip-
ment. (On going)
d. Supply fire fighting personnel with approved equipment.
(December 1977)
- 2. Assure the safety of school children by providing two annual
inspections and one fire safety program for school personnel before
school starts in the fall. (August 1978)
3. Inspect and maintain all City owned fire extinguishers (on going)
4. Reduce the number of false alarms by conducting and assisting with
programs designed to educate the public to the dangers of false
alarms. (August 1978)
5. Intensify investigation of all arson cases by establishing inter-
departmental cooperation with the Police Department and close
cooperation with insurance investigators. (February 1978)
6
Reduce the number of injuries to fire fighters by continuing to
study the causes and reasons resulting in injuries and implement
appropriate corrective measures. (November 1977)
COMMENTARY
The FY 78 budget provides for increased expenditures in several areas
but no change in the service level. Several increases in operating
expenses will enable the Fire Department to maintain all City -owned fire
extinguishers, provide for the replacement of fire gear with approved
safety type equipment, and increase the ability to maintain reserve
trucks in an acceptable level of service.
.7
0
APR
GENERAL FUND
TRANSPORTATION PROGRAM
PROGRAM SUMMARY
CLASSIFICATION ACTUAL ESTIMATE BUDGET
FY 1976 FY 1977 FY 1978
BEGINNING BALANCE
' .
RECEIPTS:
Property Taxes
329,000
Other Receipts:
1,213,847
'
Licenses & Permits
10,860
15;600
Fines & Forfeitures
22,100
Charges for Services
230,792
169,390
Intergovernmental Revenue
$ 1.428 314
'
Use of Money & Property
$ 166,410
Miscellaneous Revenue
$ 10 183)
'
Transfers:
Bond.Transfers
Expense Transfers
'
Other Transfers
TOTAL RECEIPTS'
'
EXPENDITURES:
Fe -r -so-n-aT Services
Commodities
Services & Charges
Capital outlay
Debt Service
'
Transfers
TOTAL EXPENDITURES
ENDING BALANCE
$ 580,969 $ 166,410 $ 21,280
$ 479 $ 119,554 $ 377,568
222,310
359,739
329,000
522,991
1,213,847
1,083,996
12,830
10,860
15;600
61,313
22,100
21,832
539 --- ---
193,292 --- ---
$ 1,013,754 $ 1,726,100 $_I 827,996
$ 558,211
$ 698,715
$ 865,888
179,801
275,976
259,930
356,764
384,977
462,366
102.,745
342,172
261,275
230,792
169,390
10,000
$ 1.428 314
$ 1.871.930
$ 1,859,459
$ 166,410
$ 21,280
$ 10 183)
RE
TRANSPORTATI.ON PROGRAM
TRAFFIC CONTROL FUNCTION
FUNCTION
The function of Traffic Control is to install and maintain traffic
signs, paving markings, traffic signals and the City -owned street
lighting system.
GOALS
61
1. To install an interim signalization improvement at the intersection
of Highways 6 - 1 - 218. (August 1977)
i
2. To install hardware improvements and geometric upgrade at the
intersection of Highway 6 and Sycamore Street. (August 1977)
To implement a systematic sign maintenance effort. (November 1977)
4. To install traffic signals on the east/west couplet. (September
1977)
5. To complete the rewiring of obsolete high voltage street lighting
1;
on Highway 6, West of the Westlawn Curve. (May 1977)
COMMENTARY
iWhile
there are various expenditure level changes in the Traffic Control
function, there is neither an increase or a decrease in the level of
`
service from FY 77. The Division will continue to emphasize routine
imaintenance
of sign, signals, markings, and lights.
61
TRANSPORTATION PROGRAM
MASS TRANSPORTATION FUNCTION
FUNCTION
The function of the transit system is to provide public transportation
services to all areas of the City at the lowest possible fare. Currently
the Transit system operates 13 buses during rush hours and 12 during
mid-day service. Service to the community is provided within three
blocks of over 90% of the population. Free mid-day fare for elderly and
handicapped is provided. Monthly bus passes are available for daily
transit users.
GOALS
1. Develop in cooperation with other agencies several funding sources
for specialized transportation. (January 1978)
2. Institute revenue counting procedures that resolve the audit
exception. (August 1977)
3. To return ridership per mile to 3.0 annual average.
4. Utilizing additional buses to provide peak hour service. (February
1978)
COMMENTARY
The mass transit function is virtually the only service of the City
which will provide for service level increases for two consecutive
years. The FY 78 budget provides for the continuation of free mid-day
fare for elderly and handicapped on Monday through Friday and all day on
Saturday, increased emphasis on the use of the monthly pass, and the
continuation of the Wardway-Goodwill route on an hourly headway. When
the new buses, being purchased from the UMTA grant, arrive the City will
no longer lease buses. The new buses will be used for rush-hour service.
In addition, the 1978 budget provides $60,000 for specialized trans-
portation for the elderly and handicapped. To date an agreement for
this service, which may be provided by the County or some other operator,
has not been finalized.
' 62
The budget provides for the changing of a three-quarter time, part-time
bus driver position to a full-time senior driver position. The senior
driver then would be responsible for on -street supervision of the
operation. Because the transit office operates 75 hours a week, Monday
through Saturday, the Superintendent and the current senior driver spend
much of their time involved in administrative affairs which limits on -
street supervision of the system. Several factors are combining to
require additional staff time during the next fiscal year. As a result
of the audit exception it appears likely that additional time will have
to be spent on the maintenance of fare boxes. If the transit system is
to increase emphasis on productivity and effectiveness, time must be
found to analyze the system and collect pertinent data. The increased
service level for elderly and handicapped also will require additional
staff time even if the City is not the actual operator of the system.
' 62
I
1
1
e
TRANSPORTATION PROGRAM
STREET SYSTEM MAINTENANCE FUNCTION
FUNCTION
The function of the Street Division is to provide maintenance and
improvement of the street system of the City. Specific work functions
include repair and improvement of streets, alleys, bridges, and side-
walks, removal of snow, removal of leaves, cleaning of streets and minor
work on City owned buildings.
GOALS
1. Prepare a Street Excavation Ordinance for Council consideration.
(July 1977)
2. Establish a management reporting system. (June 1978)
3. Establish a concrete crack sealing program. (September 1977)
4. Place and evaluate a test section of fibrous concrete street.
(August 1978)
COMMENTARY
The FY 78 budget provides for a level of snow removal and ice control on
1 all non -arterial residential streets which is based upon need. All
arterials; hills and bus routes will be routinely sanded and salted when
there are adverse weather conditions. Additional funding is provided in
the budget in FY 78 to provide for salting and sanding of residential
streets when severe weather conditions dictate. When there is a limited
snowfall, residential streets without a severe grade will not be routinely
sanded. and salted. Another change in the street system maintenance
program is the purchase of equipment for the sealing of concrete streets
with asphaltic material.
63
ri
I
64
TRANSPORTATION PROGRAM
'
AIRPORT.FUNCTION
FUNCTION
The function of the airport is to provide a safe and efficient general
aviation facility for public use.
GOALS
'
1. Continue a maintenance program for the airport. (On going)
2. Increase the usage of the airport by providinmore hanger space
and hard surface parking and tie down area. June 1977)
3. Continue a snow removal program which will minimize airport down-
time. (On going)
4. Monitor the operation of the airport to make certain the operation
'
complies with the Federal, State, and local laws. (On going)
COMMENTARY
'
The FY 78 budget provides for the paving of a tie -down area to accommodate
`
twelve additional aircraft. The estimated cost of this project is
$20,000. The operation of the airport is basically self-sufficient
since approximately $35,000 annually is obtained from crops, rental
income from Iowa City Flying Service and other miscellaneous receipts.
I
64
ENVIRONMENTAL PROTECTION
I
A DA
At
'0-I
'El
05
1
A DA
GENERAL FUND
ENVIRONMENTAL PROTECTION PROGRAM
PROGRAM SUMMARY
CLASSIFICATION ACTUAL ESTIMATE BUDGET
FY 1976 FY 1977 FY 1978
'
BEGINNING BALANCE
$
39,704
$
115,857
$
(65,341)
1
RECEIPTS:
'
Property Taxes
$
458,387
$
373,325
$
137,595
Other Receipts:
Licenses & Permits
6,096
5,000
5,420
'
Fines -& Forfeitures
---
Charges for Services
08
388,047
,,
900,842
2,000
Intergovernmental Revenue
122,790
---
81008
'
Use of Money.& Property
2,885
400
2,500
.•,•
Miscellaneous Revenue
7,095
3,000
4,500
' .
Transfers:
Bond Transfers
---
---
---
Expense Transfers
735""-
---
'
Other Transfers
--"
---
---
TOTAL RECEIPTS,
$
636,035
$
472,567
$
160,023
: J.
14
'
EXPENDITURES:
erg sonaT-fervices
$
261,283
$
273,874
$
70,153
Commodities
27,855
32,759
7,530
Services & Charges
96,723
86,237
8,641
Capital Outlay
174,021
181,220
8,358
'
Debt Service
--- 79,675
79,675
Transfers
TOTAL EXPENDITURES
$
559,882
$
653,765
$
94,682
1
ENDING BALANCE
$
115,857-0-
N
65
ENVIRONMENTAL PROTECTION PROGRAM
CEMETERY FUNCTION
FUNCTION
The function of the Cemetery Division is to operate and maintain Oakland
Cemetery and other public grounds.
GOALS
1. To improve public relations and reduce the number of complaints
received through the extensive use of advance media notices,
seasonal press releases, uniform enforcement of the ordinance, and
by the installation of directional and informative entrance signs.
(December 1977)
I 2. To develop and submit a five year plan for expanding the cemetery
in to Hickory Hill Park on land previously purchased by cemetery
bonds. (May 1978)
COMMENTARY
The FY 78 budget provides for maintenance of the current level of
I service within the cemetery division. During the winter months,
employees.of the Parks Division will assist with cemetery operations and
during, the summer months, seasonal employees will assist the regular
full-time employees. Approximately 25% of the time of the cemetery
Ipersonnel is spent on maintenance projects outside of the cemetery.
r
ENVIRONMENTAL PROTECTION PROGRAM
RECYCLING FUNCTION
FUNCTION
The function of the newspaper recycling program is to provide a news-
print collection service for the purpose of recycling paper products.
This will decrease the use of virgin wood and conserve space in the
sanitary landfill.
COMMENTARY
' Although the program is presently operating in the black by an average
of $67 per pickup, based on April thru December bi-monthly pickups.
There exists a $8,690 deficit for the program overall since its beginning.
a'
1
67
Tip
I Tel: mmunw.
GENERAL FUND
LEISURE & CULTURAL OPPORTUNITIES
PROGRAM
PROGRAM SUMMARY
CLASSIFICATION ACTUAL ESTIMATE BUDGET
FY 1976 FY 1977 FY 1978
$ 38,960
$ 744,004
19,159
119,325
126,747
7,668
12,511
$ 37,644
$ 817,859
18,000
183,456
100,000
7,080
4,400
$ 43,328
$ 878,480
16,000
178,945
90,300
7,000
7,900
5,000 --- ---
$ 1,034,414 $ 1,130,795 $ 1,178,625
$ 696,032
$ 777,846
$ 875,682
BEGINNING BALANCE
81,030
85,111
151,275
RECEIPTS:
Property Taxes
170,105
-- Other Receipts:
87,300
91,455
Licenses & Permits
21,419
'
Fines & Forfeitures
$ 1,125,111•
-Charges for Services
$ 37,644
Intergovernmental Revenue
' •
Use of Money & Property
Miscellaneous Revenue
'
Transfers:
Bond Transfers
Expense Transfers
'
Other Transfers
TOTAL RECEIPTS'
r
EXPENDITURES:
sonarservices
Personal -services
Commodities'
Services & Charges
Capital Outlay
Debt,Service
'
Transfers
TOTAL EXPENDITURES
BALANCE
ENDING
$ 38,960
$ 744,004
19,159
119,325
126,747
7,668
12,511
$ 37,644
$ 817,859
18,000
183,456
100,000
7,080
4,400
$ 43,328
$ 878,480
16,000
178,945
90,300
7,000
7,900
5,000 --- ---
$ 1,034,414 $ 1,130,795 $ 1,178,625
$ 696,032
$ 777,846
$ 875,682
64,642
81,030
85,111
151,275
157,516
170,105
92,872
87,300
91,455
30,909
21,419
---
$ 1,035,730
$ 1,125,111•
$ 1,222,353
$ 37,644
$ 43,328
$ (400)
T.
I
I
LEISURE & CULTURAL OPPORTUNITIES PROGRAM
RECREATION FUNCTION
FUNCTION
The Recreation Division provides a year-round program of recreational
and cultural activities which meets the various needs and interests of
all citizens regardless of physical or mental abilities.
Recreation strives to maintain a balance of programs and provide opportunities
in all of the recreation interest areas: aquatics, arts and crafts,
dance, drama, hobbies, music, nature awareness, social activities,
special events, sports and games and voluntary service.
Service is provided to all ages and ability groups ranging from pre-
schoolers to senior citizens and including the people with special needs
through the SPI program.
A time and space allocation balance is maintained between organized
activities and drop-in or free play situations that are spontaneous.
Public services are provided through the operation of the recreation
center, the two park swimming pools, scheduling of park facilities, and
the rental of a variety of sports and game equipment.
GOALS
1. Achieve better advertising of programs and activities by distribution
of leaflet to every resident in the City twice yearly (summer and
winter programs). (May 1978)
2. Determine resident preferences in services offered by using leisure
needs survey instrument presently in use. (May 1978)
3. Install an elevator in the recreation center to provide easy access
for senior citizens and handicapped persons to both floors of the
building. (June 1978)
4. Provide recreational opportunities to a projected 600 per month SPI
population. (Reached approximately 200 per month the first year of
the program, FY76.) (October 1977)
5. Provide opportunities for 15% increase in senior citizen participation
with parties, tournaments, bus trips, and other activities.
(December 1977)
6. Improve the availability of tennis instruction by providing lessons
for 75 more participants (14% increase). (July 1978)
7. Provide opportunities for softball league expansion of 4 teams (72
players, 10% increase) through increased diamond availability.
(July 1977)
69
I
II
8. Train up to 3 student interns per semester for assistance in the
development and supervision of programs. (May 1978)
9. Develop a cooperative program with the local high schools to employ
youth for leadership roles in the play day program. (April 1978)
10. Alter recirculation system for adequate water turn over at Mercer
Park pool. (September 1977)
11. Install pump and pipin to recover 75% of water loss at City Park
pool. (September 1978
12. Work with the University of Iowa Division of Recreational Services
to develop an operational plan involving the coordination of services.
(June 1978)
COMMENTARY
There are several service level changes in the Recreation Division. The
subsidy for the three private ball leagues has been dropped. These
groups have surplus funds and also have the ability to easily raise
funds from other sources. The City still will be providing facility
services to these groups.
Because of a drop in the participation of the Christmas gym program,
this program will be dropped. The men's fast break basketball program
has been cancelled because of lack of space and interest. The arts and
crafts program will revise the class format and institute more workshops
and drop-in type activities.
Other reductions include closing the Recreation Center pool on Saturday
afternoon and Sunday evening during the school year. Also, the Mercer
pool hours will be reduced and the last session of swim lessons in the
summer will be deleted.
There is no request for new and/or replacement equipment because additional
personnel costs absorbed all additional funding available for recreation
services.
70
I
1
I
LEISURE AND CULTURAL OPPORTUNITIES PROGRAM
PARKS FUNCTION
71
FUNCTION
The
function of the Parks Division is to provide places and facilities
for
quality leisure time opportunities for the residents in public parks
'
and
to maintain other public areas.
GOALS
1.
Plan and develop an arboretum in the Hickory Hill addition or other
desirable location. (June 1978)
2.
Acquire and initiate development of approximately 95 acres of
riverfront property south of Iowa City using the $200,000 of HCDA
'
money requested by the Riverfront Commission. (June 1978)
3.
Provide accessibility and facilities to Mercer Park picnic and play
t
ground areas for the handicapped. (April 1978)
4.
Maintain a continuing program of landscaping and renovation to help
'
improve the aesthetics of existing parks. (On going)
5.
Reduce future maintenance costs by approximately $1,000 per year
and increase safety by using ground covers instead of grass on
'
at College Green, Happy Hollow and Black Springs
steep slopes
Circle Parks. (May 1978)
6.
Improve productivity by providing off-season, in-service training
'
programs for field equipment repair and maintenance, tree and shrub
care, and pesticide application. (February 1978)
7.
Create beauty spots by mass plantings of flowering crabs, maples
Court Hill
and other plant materials in Glendale, Terrill Mill and
Parks and in selected portions of Sturgis Ferry Park. (May 1978)
8.
Initiate a file of each park area as to its existing facilities,
and new improvements and development. (November 1977)
9.
Establish an improved system of inventory and maintenance control
which will reduce operating expenses, lost work time and cost of
commodity purchases and develop improved departmental record keeping
system. (Janauary 1978)
't
10.
Increase park usage by conducting surveys and providing suggestion
boxes as to the desires of the public. (On going)
71
LEISURE AND CULTURAL OPPORTUNITIES PROGRAM
PARKS AND RECREATION COMMISSION
GOALS
.'
l, Systematically gather citizen input regarding park developments,
program needs and gaps in service to make informed recommendations
to the Department and to the City CVuncil. (0n going)
2, Integrate and coordinate park and recreation programs and plans with
other City commissions and boards and other government bodies and
civic groups by active participation of each Commission member.
�
(On going)
3^ Evaluate and assess programs, developments and needs through the use
of the comprehensive plan and project evaluation guidelines. (On going)
items
4, Vigorously pursue the accomplishment of the priority Of programming
and park development through our combined efforts. /On going)
'
'
'
'
`
'
IL
1:1
I
LEISURE & CULTURAL OPPORTUNITIES PROGRAM
FORESTRY FUNCTION
FUNCTION
To provide a tree maintenance program for public trees, to advise other
City departments in landscape planning, and to provide an encouraging
and supportive role for citizen participation in City beautification.
GOALS
1. Re-establishment of the projected 5 year tree maintenance program.
(November 1977)
2. Expanded cooperation with utility companies and allied interest
groups coupled with an improved record keeping system and timely
news releases to reduce citizen's complaints by 75%. (December
1977)
COMMENTARY
There is only one service level change in Forestry in FY 78. A program
providing for resident notification of area Forestry projects will be
instituted. Printed materials, along with the use of the news media,
will be utilized so that residents are aware of all forestry projects.
This should improve public relations significantly. In FY 77, funds
were provided to initiate the tree nursery project. Additional funds
are provided in the FY 78 budget to continue this project. Funding was
not provided for street tree planting in FY 77 and is not included in FY
78.
73
11
LEISURE & CULTURAL OPPORTUNITIES PROGRAM
ILIBRARY FUNCTION
FUNCTION
Provide residents of the service area comprehensive, timely, reliable
and readily available information resources and library services to
serve their working, cultural, educational and leisure time needs and
interests regardless of their location, social and physical condition,
or level of intellectual achievement. The library provides service to
much of Johnson County through direct contracts with North Liberty and
Johnson County and through reciprocal agreements with other public
libraries. Service to University Heights is part of the general Iowa
City contract with that community.
GOALS
1. Select and process 9400 items of current and retrospective information
in various formats and levels of comprehension and discard 5500
worn or infrequently used items in a manner that will increase the
availability of high demand items, enrich the diversity and depth
of the collection in areas of anticipated need, and not exceed the
available shelving space. (On going)
2. Reduce user waiting time to check-out materials, to receive requested
Ir 1 74
materials and to receive information service through revising
staffing patterns and procedures. (On going)
3.
Improve building directional signs and begin to develop other self -
instruction devices to increase user understanding of library
resources and decrease their dependence on staff assistance.
(January 1978)
4.
Continue reorganization of A-V services around designated A-V staff
and expand scope of collections and services based on resources
available and results of FY77 pilot projects and surveys of use and
needs. (June 1978)
5.
Continue outreach and community services at current level using
pilot projects to develop additional services and programs which
will be expanded whenever resources become available. (on going)
6.
Analyze library -related data obtained from City's citizen surveys
for the comprehensive plan process and feed into library's long
range goals and building program documents. (January 1978)
7.
Develop inventory of projects in all departments which can be
carried out by volunteers and which existing staff would have time
to supervise. (October 1977)
Ir 1 74
8. Begin analysis of processing and circulation costs in order to
evaluate alternative methods and prepare for use of computer
assisted systems for circulation and bibliographic control. (June
1978)
9. Complete selection of site and architect and continue efforts to
inform community about building inadequacies. (January 1978)
10. Continue efforts to organize representatives of area libraries into
a county or area council of libraries (March 1978) and complete
organization of Coordinated Public Libraries of Johnson County.
(November 1978)
C014MENTARY
There is only one service level change in the library in FY 78. A 1/4
time library clerk has been provided to combine with a 1/4 time vacancy
in Technical Services to provide a new 1/2 time position in Adult
Circulation. Since the last increase in personnel in this division, 2
1/2 years ago, circulation has increased 20%. In addition, other
factors have added significantly to the work of the circulation services.
75
I
I
DEBT SERVICE FUND
[I
DEBT SERVICE FUND
FUND SUMMARY
CLASSIFICATION ACTUAL ESTIMATE BUDGET
FY 1976 FY 1977 FY 1978
'
BEGINNING BALANCE
RECEIPTS:
Property Taxes
Other Receipts:
Licenses & Permits
Fines & Forfeitures
Charges for Services
Intergovernmental Revenue
'
Use of Money & Property
•.••<
Miscellaneous Revenue
'
Transfers:
Bond Transfers
Expense Transfers
'
Other Transfers
TOTAL RECEIPTS•
EXPENDITURES:
erg Services
Commodities
Services & Charges
Capital Outlay
Debt Service
'
Transfers
TOTAL EXPENDITURES
ENDING BALANCE
$ 298,521 $ 46,860 $ 2,177
$ 444,245 $ 735,874 $ 768,841
246,575 206,800 224,800
$ 690,820 $ 942,674 $ 993,641
$ --- $ --- 8 ---
942,481 987,357 993,641
$ 942,481 $ 987,357 $ 993,641
$ 46,860 $ 2,177 $___L, 77
76
I1
:1
OUTSTANDING
DUE
ORIGINALLY
ON
FISCAL
GENERAL OBLIGATION
ISSUED
._1
1978
PRINCIPAL
INTEREST
Park
)0/71
$ 75000.00
$ 1387.50
Bridge
12/59
25000.00
2125.00
Bridge
11/61
4000.00
Bridge
11/68
+
100000.00
Bridge -
10/71
500000.00
---
Street Improvements
11/68
775000.00
150000.00
Street Construction
11/73
300000.00
Street Construction
08/74
400000.00
'
Street Construction
08/76
285000.00
250000.00
Public Library
08/62
265000.00
Sewer Construction
10/70
2193.75
1000000.00
Water Treatment
12/71
21550.00
t
TOTAL
75000.00
28250.00
00.00
$ 3-7 9TO 00.00
844000.00
1
A
yP
r�.
DEBT SERVICE FUND
SUMMARY OF EXPENDITURES
AMOUNT
OUTSTANDING
DUE
ORIGINALLY
ON
FISCAL
YEAR
ISSUED
JULY 1, 1977
1978
PRINCIPAL
INTEREST
$ 200000.00
$ 75000.00
$ 75000.00
$ 1387.50
400000.00
75000.00
25000.00
2125.00
75000.00
20000.00
4000.00
610.00
650000.00
300000.00
100000.00
10000.00
500000.00
500000.00
---
20900.00
1350000.00
775000.00
150000.00
28275.00
450000.00
300000.00
150000.00
12300.00
400000.00
200000.00
100000.00
11400.00
285000.00
250000.00
50000.00
10650.00
265000.00
75000.00
15000.00
2193.75
1000000.00
500000.00
100000.00
21550.00
900000.00
725000.00
75000.00
28250.00
00.00
$ 3-7 9TO 00.00
844000.00
$T4-9641.25
77
CAPITAL
FUND
CAPITAL PROJECTS FUNDS
FUND SUMMARY.
'CLASSIFICATION ACTUAL ESTIMATE BUDGET
FY 1976 FY 1977 FY 1978
'
BEGINNING BALANCE
RECEIPTS:
Property Taxes
Other Receipts:
'
Licenses 8 Permits
s1
Fines & Forfeitures
Charges for Services
Intergovernmental Revenue
Use of,Money & Property
Miscellaneous Revenue
'
Transfers:
Bond Transfers
Expense Transfers
'
Other Transfers
TOTAL RECEIPTS.
EXPENDITURES:
ersona Services
Commodities
`.i
Services & Charges
Capital Outlay
Debt Service
' '
I Transfers
TOTAL EXPENDITURES
ENDING BALANCE
1
$ 235,249 $ 206,080 $ 161,558
1,382,244 3,902,723 2,170,422
630 --
13,841 1,778,500 6,281,800
401,888 547,309 470,000
30,000 --- ---
$ 1,828,603 $ 6,228,532 $ 8,922.222
$ 3,349 $ --- $ ""-
58,401
181,185 278,847 550,000
1,584,837 5,994,207 8,405,222
30,000 --- --"
$ 1,_857,772 $_.6,228.532 $--1,955,222
$ 206,080 $161,558 $ 128,558
EN
'
CAPITAL PROJECTS FUNDS
OTHER CONSTRUCTION
1'
BEGINNING BALANCE
'
RECEIPTS:
"'-
Bond Sale -
Animal Shelter
Equipment Repair Facility
SUBTOTAL
HCDA -
Ralston Creek Improvements
_
Senior Citizens Center
SUBTOTAL
c:-
'
General Revenue Sharing -
Civic Center Air Conditioning Proj.
Equipment Repair Facility
SUBTOTAL
TOTAL RECEIPTS .
FUNDS AVAILABLE
- EXPENDITURES:
'
Civic Center Air Conditioning Proj.
Animal Shelter
Equipment Repair Facility
Ralston Creek Improvements
Senior Citizens Center
TOTAL EXPENDITURES
'
ENDING BALANCE
79
$ 175,000
3 560,000
3,735,000
$ 589,306
250,000
839,306
$ 88,835
24,881
$—TT3; 7Tb
$ 88,835
175,000
3,584,881
589,306
250,000
$ (29,561)
$4,688,022
$4,658,461
$4,688;022
$ (29,561)
CAPITAL PROJECTS FUNDS
WATER SYSTEM CONSTRUCTION
;1
'
BEGINNING BALANCE
RECEIPTS
Transfers In -
Water Reserve:
'
2" Water Main
Water Revenue:
New Subdivision & oversized Water Main
1
TRANSFERS SUBTOTAL
TOTAL RECEIPTS
FUNDS AVAILABLE
'
EXPENDITURES
2" Water Main Replacement
NewiSubdivision Water Main & City's Share
'
Oversized Water Main
Water Main Loop Tie -In Project
TOTAL EXPENDITURES
'
ENDING BALANCE
$ 11,000
124,000
135,000
$ 14,000
124,000
30,000
$ 35,671
$135,000
$170,671
$168,000
$ 2,671
CAPITAL PROJECTS FUNDS
LEISURE & CULTURAL OPPORTUNITIES IMPROVEMENTS
BEGINNING BALANCE
RECEIPTS
Bond Issue:
New Park Development
HCDA:
Happy Hollow Park
TOTAL RECEIPTS
FUNDS AVAILABLE
EXPENDITURES
New Park Development
Happy Hollow Park
TOTAL EXPENDITURES
ENDING BALANCE
41
$50,000
50,000
$50,000
50,000
81
235
$100,000
$100,235
$100,000
L 235
82
$ (117,663)
$2,500,000
$2,382,337
$2,500,000
117,663)
CAPITAL PROJECTS FUNDS
POLLUTION CONTROL IMPROVEMENTS
'
BEGINNING BALANCE
RECEIPTS:
Bond Sale - Trunk Sewer
$2,000,000
Waste Water Treatment Facility
Federal Grant
375,000
State Grant
25,000
Local - Transfers In
100,000
TOTAL RECEIPTS
-
FUNDS AVAILABLE
EXPENDITURES:
'
Waste Water Treatment Facilities Improvement
$ 500,000
River Corridor Trunk Sewer Improvement
2,000,000
TOTAL EXPENDITURES
ENDING BALANCE
,
1 .
1'
82
$ (117,663)
$2,500,000
$2,382,337
$2,500,000
117,663)
I
' CAPITAL PROJECTS FUNDS
STREET & TRAFFIC CONTROL CONSTRUCTION
I
' BEGINNING BALANCE
RECEIPTS:
Bond Sale -
Mormon Trek Blvd. $ 78,000
Riverside/Benton Intersection Improvement 91,000
Keokuk/Hwy. 6 Intersection Improvement 52,800
t I' SUBTOTAL $221,800
83
$ 21,042
$1,174,200
$1,195,242
$1,174,200
$ 21,042
FAUS Funds -
iI
Mormon Trek Blvd.
$182,000
Keokuk/Hwy. 6 Intersection Improvement
123,200
SUBTOTAL
305,200
Transfers In -
Asphalt Resurfacing
$150,000
Extra -Width Paving
85,000
SUBTOTAL
235,000
HCDA-
,
Urban Renewal Land Acquisition
$412,200
TOTAL RECEIPTS
FUNDS AVAILABLE
EXPENDITURES:
Urban Renewal Land Acquisition
$412,200
Mormon Trek Blvd.
260,000
" '
.Asphalt Resurfacing
150,000
I
Riverside/Benton Intersection Improvement
91,000
Extra -Width Paving
85,000
Keokuk/Hwy. 6 Intersection Improvement
176,000
TOTAL EXPENDITURES
83
$ 21,042
$1,174,200
$1,195,242
$1,174,200
$ 21,042
;1
BEGINNING BALANCE
CAPITAL PROJECTS FUNDS
BRIDGE CONSTRUCTION
RECEIPTS:
Bond Sale - Bridge Repair
' TOTAL RECEIPTS
FUNDS AVAILABLE
84
$275,000
275,000
$ 874
$275,000
$275,874
$275,000
874
EXPENDITURES:
Bridge Repair
TOTAL EXPENDITURES
'
ENDING BALANCE
84
$275,000
275,000
$ 874
$275,000
$275,874
$275,000
874
BEGINNING BALANCE
RECEIPTS
FUNDS AVAILABLE
EXPENDITURES
ENDING BALANCE
I
CAPITAL PROJECTS FUNDS
PARKING IMPROVEMENTS
85
$250,960
$ -0-
$250,960
$ -0-
$250,960
BEGINNING BALANCE
CAPITAL PROJECTS FUNDS
ENVIRONMENTAL PROTECTION IMPROVEMENTS
RECEIPTS:
HCDA-
kV, Energy Conservation Study
TOTAL RECEIPTS
FUNDS AVAILABLE
EXPENDITURES:
Energy Conservation Study
TOTAL EXPENDITURES
ENDING BALANCE
I
$50,000
$50,000
m.
$50,000
$50,000
$50,000
$ -0-
ENTERPRISE FUND -
PARKING
SEWER
WATER
REFUSE
COLLECTION
LANDFILL
ENTERPRISE FUNDS
FUND SUMMARY
CLASSIFICATION ACTUAL ESTIMATE BUDGET
FY 1976 FY 1977 FY 1978
BEGINNING BALANCE
RECEIPTS:
Property Taxes
Other Receipts:
Licenses & Permits
Fines & Forfeitures
Charges for Services
' Intergovernmental Revenue
Use of Money & Property
Miscellaneous Revenue
Transfers:
' Bond Transfers
Expense Transfers
' OtherTransfers
TOTAL RECEIPTS'•
' EXPENDITURES:
ersona Services
Commodities
Services & Charges
>` Capital Outlay
' Debt Service
Transfers
TOTAL EXPENDITURES
ENDING BALANCE
9
$ 1,568,495 $ 1,640,358 $1,469,150
$ ---
$
---
$ ---
1,856,452
1,991,069
2,575,177
164,862
370,856
328,900
386,706
56,472
34,000
44,500
462,411
540,424
448,327
---
---
242,447
$ 2,746,191
$
2,894,393
$ 3,862,019
$ 489,013
$
576,654
$ 880,689
222,584
248,880
271,730
282,977
364,190
466,038
124,268
158,905
268,750
320,776
344,288
332,705
1,234,710
1,372,684
1,341,774
$ 2,674,328
$
3,065,601
$ 3,561,686
$ 1,640,358
$
1,469,150
$1,769,483
87
I
I
PARKING REVENUE
ENTERPRISE FUNDS
PARKING REVENUE FUND
FUND SUMMARY
CLASSIFICATION ACTUAL ESTIMATE BUDGET
FY 1976 FY 1977 FY 1978
$ 408,326 $ 339,845 $ 424,437
$ --- $ --- 8 ---
319,349 263,900 337,706
1,145 --- 500
$ 320,494 $ 263,900 $ 338,206
$ 37,588 $ 40,477 $ 44,364
4,567 5,582 6,430
12,937 13,247 13,742
20,855 3,500 10,500
313,028 116,502 9,808
$ 388,975 $ 179,308 $ 84,844
$ 339,845 $ 424,437 $__677 799
0
BEGINNING BALANCE
RECEIPTS:
Property Taxes
Other Receipts:.
Licenses & Permits
Fines.& Forfeitures
Charges for Services
Intergovernmental Revenue
Use of Money & Property
` Miscellaneous Revenue
'
Transfers:
Bond Transfers
Expense Transfers
'
Other Transfers
TOTAL RECEIPTS'.
'
EXPENDITURES:
sonTervices
_erg
Connodities
Services A. Charges
=' Capital Outlay
bt ervice.
DeS
Transfers
TOTAL EXPENDITURES
'ENDING BALANCE
,t
$ 408,326 $ 339,845 $ 424,437
$ --- $ --- 8 ---
319,349 263,900 337,706
1,145 --- 500
$ 320,494 $ 263,900 $ 338,206
$ 37,588 $ 40,477 $ 44,364
4,567 5,582 6,430
12,937 13,247 13,742
20,855 3,500 10,500
313,028 116,502 9,808
$ 388,975 $ 179,308 $ 84,844
$ 339,845 $ 424,437 $__677 799
0
11
PARKING REVENUE FUND
PARKING OPERATION AND MAINTENANCE
ciiurTTnu
To operate and maintain the physical assets of the parking system and
enforce the ordinances regulating parking within the central business
district.
GOALS
1. Increase the coverage in the metered area by 7% with the present
number of personnel. (On going)
-'■
.
2. Decrease the response time to tow calls from parking meter attendants
50% from an average of 20 minutes to 10 minutes. Response time
includes the processing of the complaint at the Police and Finance
'
Departments. (July 1977)
3. Maintain a sufficient fund balance in the parking revenue fund to
'
allow for an effective marketing of a parking revenue bond issue.
(On going)
t
4. Revise the Court's relationships to the City's present collection
methods and implement changes as required. (December 1977)
1
COMMENTARY
t
In FY 77 a program was started to improve the relationship with the
1 "
Magistrate's Court in regard to the collection of parking fines. It is
'
planned that a specific program for resolving the problems will be
instituted -in FY 78. The level of service for FY 78 will be the same as
it was in FY 77. It is expected that the development of the first
1
parking ramp will begin in FY 78.
RE
SEWER REVENUE
ENTERPRISE FUNDS
SEWER REVENUE FUND
FUND SUMMARY
CLASSIFICATION ACTUAL ESTIMATE BUDGET
FY 1976 FY 1977 FY 1978
BEGINNING BALANCE
1
$ 410,642 $ 483,359 $ 405,227
$ ---
$ ---
$
RECEIPTS:
650,314
Property Taxes
Other Receipts:
17,543
Licenses & Permits
Fines & Forfeitures
5,036
Charges,for Services
'
Intergovernmental Revenue
142,785
Use of Money & Property
.,'
Miscellaneous Revenue
Transfers:
$ 1,004,0
Bond Transfers
1
Expense Transfers
$ 815.678
Other Transfers
TOTAL RECEIPTS'.
$ 224,878
$
246,415
EXPENDITURES:
68,587
7ersonai Services
58,325
Commodities
133,585
Services & Charges
114,934
Capital Outlay
23,454
Debt,Service
•',
Transfers
99,632
TOTAL EXPENDITURES
97,223
340,127
433,345
ENDING BALANCE
1
$ 410,642 $ 483,359 $ 405,227
$ ---
$ ---
$
---
650,314
729,879
845,076
17,543
15,000
8,000
5,036
---
5,000
142,785
160,470
145,985
$ 1,004,0
1
$ 905,349
$ 815.678
$ 185,111
$ 224,878
$
246,415
29,356
68,587
58,325
84,330
133,585
114,934
8,609
23,454
9,800
95,448
99,632
97,223
340,127
433,345
445,213
$ 742,981
$ 983,481
$
971,910
$ 483,359
405,227
$
437,378
90
ENTERPRISE FUNDS
SEWER REVENUE FUND
POLLUTION CONTROL OPERATIONS
PROGRAM SUMMARY
CLASSIFICATION ACTUAL ESTIMATE BUDGET
FY 1976 FY 1977 FY 1978
�.
BEGINNING BALANCE
$ 246,415
29,356
68,587
RECEIPTS:
'
Property Taxes
114,934
Other Receipts:
23,454
Licenses & Permits
34n.177
Fines Forfeitures
407,813
,&
Charges for Services
-
Intergovernmental Revenue
'
Use of Money & Property
$_213,658
Miscellaneous Revenue
Transfers:
Bond Transfers
Expense Transfers
Other Transfers
TOTAL RECEIPTS'
'
EXPENDITURES:
ersona Services
Commodities,
Services & Charges
Capital Outlay
Debt Service
'
Transfers
TOTAL EXPENDITURES
ENDING BALANCE
$ 205,969 $ 231,329 $ 192,869
$ --- $ --- $ ---
650,314 729,879 845,076
17,543 15,000 8,000
5,036 --- 5,000
$ 672,893 $ 744,879 $_858,076
$ 185,111
$ 224,878
$ 246,415
29,356
68,587
58,325
84,330
133,585
114,934
8,609
23,454
9,800
34n.177
119,8,35
407,813
$ 647,533
$ 783,339•
$ 837,287
$ 231,329
$ 192,869
$_213,658
91
1
ENTERPRISE FUNDS
SEWER REVENUE FUND
'
SEWER RESERVES
PROGRAM SUMMARY
ACTUAL
ESTIMATE
BUDGET
FY 1978
'
CLASSIFICATION
FY 1976
FY 1977
BEGINNING BALANCE
$ 204,693
$ 252,030
$ 212,358
RECEIPTS:
$ --
$ _
$ ---
Property Taxes
Other Receipts:
Licenses & Permits
---
--Fines&
Fines &Forfeitures
___
Charges for Services
___
'Intergovernmental Revenue
---
Use of Money & Property
Miscellaneous Revenue
'
Transfers:
142,785
160_470
145,965
Bond Transfers
Expense Transfers
---
--
---
other Transfers
other
---
$ 142-785-
—
$ Ifin_47n
$ �4F QRF
TOTAL RECEIPTS
EXPENDITURES:
ersona Services
Commodities
--
Services & Charges
"""
-__
___Ca
y
95,448
33
Debtital tServvice
100510
'
Transfers
$ 200,142
$ 134,623
TOTAL EXPENDITURES
$ 95.448
$ 252,030
$ 212,358
$ 223,720
ENDING BALANCE
S
92
SEWER RENEWAL AND IMPROVEMENT
SEWER RESERVE
REVISED BUDGET
FY '77 FY '78
93
I
Beginning Balance
$ 52,400
$ 1,400
Transfer from Sewer Revenue
24 000
24 000
25,400
Total Available
76,400
Disbursements
75,000
25,400
ENDING BALANCE
$ 12400
$ -0-
'
SEWER BOND AND INTEREST RESERVE
Beginning Balance
$174,987
$161,477
'
Transfer from Sewer Revenue
12,000
12,000
Total Available
TF86,90
$173,477
Disbursements
25,510
12,000
ENDING BALANCE
$161,477
$161,477
'
SEWER BOND AND INTEREST SINKING•
Beginning Balance
$.24,643
$ 49,481
'
Interest:
r
Transfer from Sewer Bond and
Interest Reserve
25,510
12,000
Transfer from Sewer Reserve
98,960
97,985
'
Total Available
49,1
59,466
Disbursements
99,632
97,223
ENDING BALANCE
$ 49,481
$ 62,243
93
I
SEWER REVENUE FUND
POLLUTION CONTROL OPERATIONS
FUNCTION
Operate the pollution control plant, maintain and operate ten sewage
lift stations, clean and repair the sanitary sewer collection system of
approximately 139 miles of sewer and clean storm sewer intakes and
lines.
GOALS
1. To install units to burn sewer gas to heat digesters. (August 1977)
2. To complete sewer system evaluation. /(March 1978)
3. To commence River Corridor Sewer construction. (June 1978)
4. To eliminate hydrogen sulfide odors from vicinity of Mark IV
Apartments. (January 1978)
COMMENTARY
There is no change in the level of service in this function for FY 78.
InFY78 the sewer operations will transfer $121,550 for general obligation
bonds issued for sewer improvements and $97,985 for debt service on
outstanding revenue bond issues. In addition, $75,995 is transferred to
support the administrative overhead incurred by this division.
94
II
Ii
=®
(NATER REVENUE
ENTERPRISE FUNDS
WATER REVENUE
FUND SUMMARY
CLASSIFICATION ACTUAL ESTIMATE BUDGET
FY 1976 FY 1977 FY 1978
I
$ 726,717 $ 817,154 $ 639,486
$ ---
BEGINNING BALANCE
;t
$
---
RECEIPTS:
' ..,
Property Taxes
'
Other Receipts:
33,964
Licenses & Permits
50,000
Fines & Forfeitures
41,000
Charges,for Services
`
Intergovernmental Revenue
'
Use of Money & Property
319,626
Miscellaneous Revenue
379,954
Transfers:
4
Band Transfers
'
= Expense Transfers
$
Other Transfers
1,714,721
TOTAL RECEIPTS.
$ 1,610,019
$ 266,314
$
EXPENDITURES:
$
er�sonai Services
188,661
Commodities
174,711
Services & Charges
174,150
Capital Outlay
Debt Service
'
'
Transfers
94,804
TOTAL EXPENDITURES
131,951
78,450
ENDING BALANCE
244,656
I
$ 726,717 $ 817,154 $ 639,486
$ ---
$
---
$
---
1,206,138
1,261,190
1,332,379
33,964
50,000
41,000
50,291
34,000
39,000
319,626
379,954
302,342
$
$
1,714,721
1,725,144
$ 1,610,019
$ 266,314
$
311,299
$
345,306
188,661
174,711
174,150
185,710
217,358
216,766
94,804
131,951
78,450
225,328
244,656
235,482
558,765
822,837
712,194
$ 1,519,582
$
1,902,812
$
1,762,348
$ 817,154
$
639,486
$
591,859
95
ENTERPRISE FUNDS
WATER REVENUE FUND
WATER OPERATIONS
PROGRAM SUMMARY
' CLASSIFICATION ACTUAL ESTIMATE BUDGET
FY 1976 FY 1977 FY 1978
$ 244,039 $ 285,178
1,206,138
33,964
50,291
$1,290,393
$ 266,314
188,661
185,710
94,804
513,765
$1,249,254
$ 285,178
9.1
1,261,190
50,000
34,000
$1,345,190
$ 311,299
174,711
217,358
131,951
627,830
$1,463,149
$ 167,219
$ 167,219
1,332,379
16,000
39,000
$1387,379
$ 345,306
174,150
216,766
78,450
676,194
$1,490,866
$ 63,732
■ .'
EXPENDITURES:
BEGINNING BALANCE
Personal Services
RECEIPTS:
Property Taxes
Services & Charges
Other Receipts:
Licenses & Permits
'
Fines & Forfeitures
Charges for Services
Transfers
Intergovernmental Revenue
'
Use of Money & Property
Miscellaneous Revenue
Transfers:
Bond Transfers
-
Expense Transfers
Other Transfers
'
TOTAL RECEIPTS
$ 244,039 $ 285,178
1,206,138
33,964
50,291
$1,290,393
$ 266,314
188,661
185,710
94,804
513,765
$1,249,254
$ 285,178
9.1
1,261,190
50,000
34,000
$1,345,190
$ 311,299
174,711
217,358
131,951
627,830
$1,463,149
$ 167,219
$ 167,219
1,332,379
16,000
39,000
$1387,379
$ 345,306
174,150
216,766
78,450
676,194
$1,490,866
$ 63,732
■ .'
EXPENDITURES:
Personal Services
Commodities
Services & Charges
Capital Outlay
Debt Service
'
Transfers
TOTAL EXPENDITURES
ENDING BALANCE
$ 244,039 $ 285,178
1,206,138
33,964
50,291
$1,290,393
$ 266,314
188,661
185,710
94,804
513,765
$1,249,254
$ 285,178
9.1
1,261,190
50,000
34,000
$1,345,190
$ 311,299
174,711
217,358
131,951
627,830
$1,463,149
$ 167,219
$ 167,219
1,332,379
16,000
39,000
$1387,379
$ 345,306
174,150
216,766
78,450
676,194
$1,490,866
$ 63,732
ENTERPRISE FUNDS
WATER REVENUE FUND
WATER RESERVE
PROGRAM SUMMARY
CLASSIFICATION ACTUAL ESTIMATE BUDGET
FY 1976 FY 1977 FY 1978
$ 482,678 $ 531,976 $ 472,267
$ --- $ --- $ ---
___ 25,000
319,626
379,954
BEGINNING BALANCE
302,342
$
RECEIPTS:
$
Property Taxes
379,954
Other Receipts:
}
Licenses & Permits
'
Fines & Forfeitures
$ ---
Charges for Services
---
Intergovernmental Revenue
'
Use of Money & Property
Miscellaneous Revenue
'
- Transfers:
45,000
Bond Transfers
195,007
Expense Transfers
36,000
Other Transfers
$
TOTAL RECEIPTS'
$
271,482
tEXPENDITURES:
$
472,267
ersona Services
528,127
Commodities
Services & Charges
Capital Outlay
Debt Service
Transfers
TOTAL EXPENDITURES
t< '
ENDING BALANCE
$ 482,678 $ 531,976 $ 472,267
$ --- $ --- $ ---
___ 25,000
319,626
379,954
302,342
$
$
379,954
327,342
$ 319,626
$ ---
$
---
$
---
225,328
244,656
235,482
45,000
195,007
36,000
$ 270,328
$
439,663
$
271,482
$ 531,976
$
472,267
$
528,127
97
1
1
1
1
DEPRECIATION, EXT. & IMPROV.
Beginning Balance
Transfer from Water Revenue
TOTAL AVAILABLE
ENDING BALANCE
WATER RESERVE
OPERATION & MAINTENANCE RESERVE
' Beginning Balance
Transfer from Water Revenue
WATER BOND & INTEREST RESERVE
Beginning Balance
Transfer from Water Revenue
TOTAL AVAILABLE
DISBURSEMENTS
ENDING 'BALANCE
WATER BOND & INTEREST SINKING
Beginning Balance
Interest
Transfer from Water Revenue
Transfer from Water Bond & Int. Res
TOTAL AVAILABLE
DISBURSEMENTS
ENDING BALANCE
�L
REVISED
FY 77
$ 81 ,000
36,000
$117,000
$117,000
$ -0-
$ 50,000
$ 50,000
$50,000
$390,678
30.000
$420,678
$ 78,000
$342,671
$ 10,298
78,007
235,947
$324,252
$244,656
79,596
BUDGET
FY 78
$ ---
36,000
$ 36,000
$ 36,000
$ -0-
$ 50,000
$ 50,000
$ ---
$ 50,000
$342,671
30.000
$372,671
372 671
$ 79,596
25,000
236,342
$340,938
235,482
$105,456
Fi
® e
WATER REVENUE FUND
WATER OPERATIONS
FUNCTION
The function of the Water Division is to provide the delivery of potable
water of approved quality at the established pressures and in quantities
and rates of flow that customers desire, operate a 15.5 million gallon
per day water treatment plant, maintain and repair the water distribution
system, install and repair water meters, read approximately 11,000
meters for billing purposes, and construct water mains in subdivisions
on a cost reimbursement basis.
GOALS
1. To install 1,000 remote water meter readers. (June 1978)
2. Complete two inch water main replacement program. (June 1978)
' COMMENTARY
' There is one change in the level of service in this function for FY 78.
Funding is provided for the extension of water service to the area that
the City.is considering annexing located on Route 1, West of the City.
In FY 78 the water operations will transfer $103,250 for general obligation
bonds issued for water improvments and $236,342 for debt service on out-
standing revenue bond issues. In addition, $143,236 is transferred to
M. support the administrative overhead incurred by this division.
t
I
II
� REFUSE COLLECTION REVENUE
;■ LANDFILL REVENUE
ENTERPRISE FUNDS
REFUSE COLLECTION FUND
FUND SUMMARY
CLASSIFICATION ACTUAL ESTIMATE BUDGET
FY 1976 FY 1977 FY 1978
BEGINNING BALANCE
$ --- $ --- $ -0-
$ --- $ --- $ ---
--- --- 51,200
--- --- 164,862
--- --- 34,809
--- --- 100,000
$ -0- $ -0- $ 350,871
$ --- $ --- $ 176,481
--- --- 12,695
--- --- 78,817
--- --- 48,069
$ -0- $ -0- $_316,062
$ -0- $ -0- $__34,809
100
RECEIPTS:
1
Property Taxes
Other Receipts:
Licenses & Permits
'
Fines & Forfeitures
Charges for Services
Intergovernmental Revenue
'
Use of Money & Property
Miscellaneous Revenue
'
Transfers:
Bond Transfers
Expense Transfers
Other Transfers
TOTAL RECEIPTS.
s '
EXPENDITURES:
er�son7a Services
Commodities
'
Services & Charges
Capital Outlay
Debt Service
Transfers
TOTAL EXPENDITURES
BALANCE
,ENDING
t
i
1 ,
$ --- $ --- $ -0-
$ --- $ --- $ ---
--- --- 51,200
--- --- 164,862
--- --- 34,809
--- --- 100,000
$ -0- $ -0- $ 350,871
$ --- $ --- $ 176,481
--- --- 12,695
--- --- 78,817
--- --- 48,069
$ -0- $ -0- $_316,062
$ -0- $ -0- $__34,809
100
ENTERPRISE FUNDS
REFUSE COLLECTION FUND
REFUSE OPERATIONS
PROGRAM SUMMARY
ACTUAL ESTIMATE BUDGET
CLASSIFICATION
FY 1976 FY 1977 FY 1978
$ --- $ --- $ ---
$ $ --- $ ---
--- --- 51,200
== =__ 164,862
100.000
$ _p_
$-=02 $ 316,062
$ $ ___ $ 176,481
12,695
___ --- 78,817
_-_ ___ _ 48,069
$ _0_ $ $ 316,062
$ -0- $ -0- _ $ -O-
101
BEGINNING BALANCE
RECEIPTS:
'
Property Taxes
Other Receipts:
Licenses & Permits
f '
.
Fines & Forfeitures
Charges for Services
Intergovernmental Revenue
Use of Money & Property
Miscellaneous Revenue
Transfers:
Bond Transfers
,t.
Expense Transfers
Other Transfers
'
TOTAL RECEIPTS'
'
EXPENDITURES:
ersona SQrvices
Commodities
Services & Charges
Ai
Capital Outlay
Debt. Service
Transfers
TOTAL EXPENDITURES
ENDING BALANCE
$ --- $ --- $ ---
$ $ --- $ ---
--- --- 51,200
== =__ 164,862
100.000
$ _p_
$-=02 $ 316,062
$ $ ___ $ 176,481
12,695
___ --- 78,817
_-_ ___ _ 48,069
$ _0_ $ $ 316,062
$ -0- $ -0- _ $ -O-
101
1
' ENTERPRISE FUNDS
REFUSE COLLECTION FUND
_ EQUIPMENT REPLACEMENT RESERVE
PROGRAM SUMMARY
' - CLASSIFICATION ACTUAL ESTIMATE BUDGET
FY 1976 FY 1977 FY 1978
0
$ --- $ --- $ ---
$ --- $ --- $ ---
--- --- 34,809
$ -0- $ -0- $ 34,809
102
$ -0-
$ 34,809
BEGINNING BALANCE
RECEIPTS:
'
Property Taxes
Other Receipts:
Licenses & Permits
'
Fines & Forfeitures
Charges, for Services
Intergovernmental Revenue
'
Use of Money & Property
x
Miscellaneous Revenue
Transfers:
Bond Transfers
Expense Transfers
Other Transfers
'
TOTAL RECEIPTS
ir
EXPENDITURES:
-Wer-s-5-5-57—services
Commodities
Services & Charges
Capital'Outlay
Debt Service
'
rTransfers
TOTAL EXPENDITURES
'
ENDING BALANCE
0
$ --- $ --- $ ---
$ --- $ --- $ ---
--- --- 34,809
$ -0- $ -0- $ 34,809
102
$ -0-
$ 34,809
'
ENTERPRISE FUNDS
REFUSE COLLECTION FUND
'
EQUIPMENT REPLACEMENT
REVISED
BUDGET
FY 77
FY 78
'
BEGINNING BALANCE
$ -0-
$ -0-
t
>
RECEIPTS:
Transfer from Refuse
Collection
Operations
$ -0-
$34,809
'
TOTAL AVAILABLE
$ -0-
$34,809
'
EXPENDITURES
$ -0-
$ -0-
ENDING BALANCE
$ -0-
$34,809
1 '
T
I
103
ENTERPRISE FUNDS
LANDFILL FUND
FUND SUMMARY
CLASSIFICATION ACTUAL ESTIMATE BUDGET
FY 1976 FY 1977 FY 1978
I
$ --- $ --- $ ---
$ --- $ --- $ ---
--- --- 346,522
--- --- 107,638
$ -0- $ -0- $ 454,160
$ --- $ --- $ 68,123
--- --- 20,130
--- --- 41,779
--- --- 170,000
126,490
$ -0-
$
-0-
BEGINNING BALANCE
426,522
$ -0
RECEIPTS:
-0-
Property Taxes
27,638,
Other Receipts:
Licenses & Permits
'
Fines & Forfeitures
Charges for Services
Intergovernmental Revenue
Use of Money & Property
Miscellaneous Revenue
'
Transfers:
Bond Transfers
Expense Transfers
Other Transfers
TOTAL RECEIPTS.
EXPENDITURES:
-Fe rsona Services
Commodities
Services & Charges
"
Capital Outlay
Debt Service
Transfers
TOTAL EXPENDITURES
'
ENDING BALANCE
I
$ --- $ --- $ ---
$ --- $ --- $ ---
--- --- 346,522
--- --- 107,638
$ -0- $ -0- $ 454,160
$ --- $ --- $ 68,123
--- --- 20,130
--- --- 41,779
--- --- 170,000
126,490
$ -0-
$
-0-
$
426,522
$ -0
$
-0-
$
27,638,
104
1
ENTERPRISE FUNDS
LANDFILL FUND
OPERATIONS
PROGRAM SUMMARY
CLASSIFICATION ACTUAL ESTIMATE BUDGET
FY 1976 FY 1977 FY 1978
BEGINNING BALANCE
RECEIPTS:
' Property Taxes
Other Receipts:
Licenses & Permits
' Fines & Forfeitures
Charges for Services
' Intergovernmental Revenue
Use of Money & Property
Miscellaneous Revenue
' Transfers:
Bond Transfers
Expense Transfers
' Other Transfers
TOTAL RECEIPTS
' EXPENDITURES:
i
--- --- 346,522
$ -0- $ -0- $ 346,522
105
$ 68,123
20,130
41,779
90,000
126.490
$ 346,522
$ -0-
Personal Services
Commodities
Services & Charges
Capital Outlay
Debt Service
Transfers
TOTAL EXPENDITURES
ENDING BALANCE
i
--- --- 346,522
$ -0- $ -0- $ 346,522
105
$ 68,123
20,130
41,779
90,000
126.490
$ 346,522
$ -0-
ENTERPRISE FUNDS
LANDFILL FUND
RESERVES
PROGRAM SUMMARY
CLASSIFICATION ACTUAL ESTIMATE BUDGET
FY 1976 FY 1977 FY 1978
I
$ --- $ --- $ ---
$ --- $ --- $ ---
---
---
BEGINNING BALANCE
$ -0-
$ -0-
$
RECEIPTS:
tProperty
Taxes
Other Receipts:
$ ---
Licenses & Permits
'
Fines & Forfeitures
---
Charges for Services
80,000
Intergovernmental Revenue
'
Use of Money & Property
Miscellaneous Revenue
'
Transfers:
$ -0-
Bond Transfers
Expense Transfers
Other Transfers
TOTAL RECEIPTS
'
EXPENDITURES:
er�sona�5ervices
Commodities
Services &.Charges
Capital Outlay
'
Debt Service
Transfers
TOTAL EXPENDITURES
'
ENDING BALANCE
I
$ --- $ --- $ ---
$ --- $ --- $ ---
---
---
107,638
$ -0-
$ -0-
$
107.638
$ ---
$ ---
$
---
---
---
80,000
$ -0-
$
80.000
$ o-
$ -0-
$ -0-
$—_-27,638
106
' ENTERPRISE FUNDS
' LANDFILL FUND
LANDFILL OPERATIONS RESERVES
ESTIMATE
FY 77
BUDGET
FY 78
$ -0-
$
LANDFILL EQUIPMENT REPLACEMENT RESERVE
$ -0-
Beginning Balance
67,638
Receipts:
$
Transfer from Landfill Operations
'
$
80,000
Total Available
$ 12,362)
Expenditures:
Equipment Purchase
Ending Balance (Deficit)
'
RESOURCE RECOVERY STUDY
Beginning Balance
'
Receipts:
Transfer from Landfill Operations
'
Total Available
'
Expenditures
Ending Balance
1-.
Ft
i
1
107
BUDGET
FY 78
$ -0-
$
-0-
$ -0-
$
67,638
$ -0-
$
67,638
$ -0-
$
80,000
L --O-
$ 12,362)
$ -0- $ -0-
$ -0-
$
40,000
$ -0-
$
40,000
$ -0-
$
-0-
$ -0-
L40,000
'
REFUSE COLLECTION REVENUE
AND LANDFILL REVENUE
'
REFUSE COLLECTION AND
LANDFILL OPERATIONS
;1
FUNCTION
The function of the Refuse and Landfill Operations is to operate a State
approved sanitary landfill which serves the 75,000 residents of Johnson
County and provide solid waste collection to 11,000 residential units in
Iowa City.
GOALS
1. Establish solid waste collection routes on a minimum travel,
minimum time system (heuristic routing). (March 1978)
2. Reduce on-the-job injuries to zero. (June 1978)
COMMENTARY
'
Enterprise funds will be established for both refuse collection and
disposal in FY 78. The advantages of this change are:
'
1. Costs of the operation can be more closely monitored.
2. Users of the landfill, particularly those from outside of Iowa City
will pay based upon usage. It appears that non -Iowa City users are
t
paying on a basis which is less than the amount of waste which they
contribute to the landfill.
It is proposed that each residential unit pay a monthly charge of $.39 for
use of the landfill and that a per ton fee of $4.62 be established at
the landfill.
-
The disposal fund creates reserves for replacement of equipment as
required, and funds for a study of alternative types of solid waste
,:
disposal.
I
I
I
FUND -
PENSION & RETIREMENT
GENERAL REVENUE
SHARING
' TRUST AND AGENCY FUNDS
PENSION AND RETIREMENT FUND
FUND SUMMARY
CLASSIFICATION ACTUAL ESTIMATE BUDGET
FY 1976 FY 1977 FY 1978
'
BEGINNING BALANCE
RECEIPTS:
Property Taxes
Other Receipts:
Licenses & Permits
'
Fines & Forfeitures
Charges for Services
Intergovernmental Revenue
Use of Money & Property
Miscellaneous Revenue
Transfers:
Bond Transfers
Expense.Transfers
'
Other Transfers
TOTAL RECEIPTS'.
'
EXPENDITURES:
ersona T Services
Commodities
Services & Charges
Capital Outlay
Debt Service
Transfers
t*%
TOTAL EXPENDITURES
ENDING BALANCE
1
$ 11,554 $ 250,367 $ 250,366
$ 730,452 $ 653,593 $ 366,869
56,085 15,211 7,605
--684 --- 74,047
--- 5,954 ---
$ 787,221 $ 674,758 $ 448,521
$ 548,005 $ 674,759 $ 535,414
403 --- ---
$ 548,408 $ 674,759 $ 535,414
$ 250,367 $ 250,366 $163,473
109
_1
TRUST AND AGENCY FUNDS
' PENSION AND RETIREMENT FUND
SUMMARY OF EXPENDITURES
ACTUAL ESTIMATE BUDGET
FY '76 FY '77 FY '78
EXPENDITURES:
Police►
'
Pension
$ 12,525
$ 12,525
$ 12,525
Retirement
136,704
166,500
193,735*
Police Total
$179,025
06,260
Fire:
Pension
$ 13,950
$ 13,950
$ 13,950
'
Retirement
144,166
178,101
232,924**
Fire Total
$T92,051
T246,874
SUBTOTAL
$307,345
$371,076
$453,134
Other Employees:#
'.
FICA
$150,421
$173,032
$ -0- ##
IPERS
90,642
130,651
82,280###
`
SUBTOTAL
24 ,0 3
303,683
8 ,280
t'
TOTAL EXPENDITURES
$548,408
$674,159
$535,414
CONTRIBUTIONS TO:
Police Retirement
24.04%
24.04%
26.98%*
Fire Retirement
26.95%
26.95%
33.32%**
'
Other Employees
9.35%
10.60%
11.10%
Includes a special
is
contribution of $34,970
to the City
which is
by the State.
4.87% of gross
salaries and reimbursed
** Includes a special
contribution for $39,077
which is
5.59% of gross
salaries and is reimbursed
to the City
by the State.
# The Attorney General has ruled that cities
cannot levy
in the Trust
..
and Agency Fund for
pension costs until
the city has
reached its
'
$8.10 maximum levy
in the General Fund.
Therefore,
in FY '78, all
FICA costs and 42.4%
of IPERS costs are
budgeted in
the General Fund.
## FICA rate remains
the same as FY '77 at
a rate of 5.85%
of gross
salaries; however,
the maximum withholding
increased
from $15,300 to
$16,500.
### IPERS rate reflects
a change in the contribution rates
from 4.75%
to 5.25%; however,
the maximum withholding
remained
unchanged from
'
FY '77 at $20,000.
,.
110
i
GL'UAL REVEWE SI4ViM
ACT Or 1912
PROGRAM SIADIARY BY FISGIL PERIOD
(18 mo. period)
(Estimate)
FOR PERIOD LNDIN'0:
12/31/72
12/31/73
6/30/75
6/30/76
6/30/77
TOTAL
BEGI\VI\G BALLCCE
S ---
$213,234.00
$446,940.SS
$544,366.37
$282,577.32
$ ---
.. RECEIPTS:
' .. Revenue Sharing
213,234.00
586,333.00
747,470.00
548,323.00
392,142.00
2,487,502.00
Interest
TOTNl. RECEIPTS
---
�'LI3,Z33. b�'
28,432.02
b14.755-S2
S7 495.06
$804j65!06
25 353.84
3j6.gd
10.000.00
1_1 '90.92
..'.
4o2 14`00
2.nns.-52.9z
LV'r\UIIURES:
t, 11 intenance -
aration
Care rniorcemcnt
$ ---
$ 4,490.00
S ---
$ ---
S ---
$ 4,490.00
Mass Transportation
---
87,454.28
316,950.00
258,833.00
210,000.00
873,237.29
_ Social Services
---
14,918.54
150,000.00
62,258.87
35,000.00
262,17:.41
-. Public Safety-Police
---
64,566.98
1,594.97
---
114,047.00
180,=0S. 95
Public Safety-Fire
---
---38,000.00
---
70,54200
103,5:9.00
Financial Administration
---
4,872.50
5,075.14
---
---
9,947.64
Recreation Operations
---
---
---
100,000.00
100,000.00
200,000.00
library Operations
---
4,756.14
10,789.01
5,454.SS
---
21,000.00
.. Sanitary Landfill
---
---
---
122 790.00
---
122 -90.00
. Parks Tree Trimming
---
---
---
12,116.50
---
12,116.50
.Special Populations Involve.
Youth Services-
---
---
---
9,073.00
--- 1
9,073.00
SUBTOTAL
---
---
---
---
52 000.00
52 000.00
Ca ital 1 rovements Program
-
talston rec
$ ---
S ---
$ 5,205.60
$ 11,482.27
$ ---
$ 14,657.87
River Corridor Study
---
---
---
20,000.00
---
20,000.00
Civic Center ReRWeling
---
200,000.00
27,552.14
---
---
227,552.14
Central Equip. Faeil. Study
---
---
2,953.22
25,500.00
a
9,073.00„
37,526.22
Animal Shelter Study
`-'
---
---
---
---
7,500.00
7,500.00
Parks Milks and Paths
---
---
762.77
8,369.31
---
9,132.08
'; I:.✓ :. Parks Dcvclopwnt
---
---
927.00
---
---
927.00
Lower Park Road Const.
---
---
83,799.90
43,890.91
---
127,690.81
%forcer Park Tennis Courts
---
---
53- 432.92
19 569.34
---
73 002.26
Ree. Center Roof Repair
---
---
--
66890.95
---
66890.95
Last Side Park
---
---
---
15,000.00
---
15,000.00
Englert Tract-Parks
---
---
---
16,139.18
---
16,139.18
Library Roof Repair
---
---
---
22,296.98
---
22,296.98
,
i
GDM?A. PME1QTE NMI%
-2-
FOR PERIOD EYING:
12/31/72
,- Pablic Safety Headquarters
$ ---
Joint Law Enforce. Study
---
t
Bikoiays : _
---
6/30/77
Library Study -
---
$ ---
- .Govenunent.Space Needs. Study
---
$ 25,000.00
.Jo.Co. :Bike Path
---
---
Policewonents Locker Room
---
---
"--
.: SUBTOTAL
11,972.33 ---
..
.. TOM EXPENDITURES
-0-
.` ENDI.NG BALANCE - -
$213,234.00
34,200.00
---
5,742.60
3,828.40
*Items carried over from FY 76
9,571.00
---
2includes 12,000 carryover
---
--- '
27 000.003
3Includes 14,200 carryover
T2�d666a
.
Includes 10,000 carryover
3Id2'.773.b6
N
$381,058.44
$707,539.27
GDM?A. PME1QTE NMI%
-2-
(18 mo. period)
(Estimate)
12131/73
6/30/75
6/30/76
6/30/77
TOTAL
$ ---
$ ---
$ ----
$ 25,000.00
$ 25,000.00
---
1,754.00
---
---
1,754.00
---
"--
---
11,972.33 ---
34,200.002
11,972.33
34,200.00
---
5,742.60
3,828.40
---
9,571.00
---
5,000.00
---
--- '
27 000.003
5,000.00
T2�d666a
SI83;IZ)TS
TI6'dJ33'67
?
3Id2'.773.b6
27,000.00
'�7S?.S4s�'!'
$381,058.44
$707,539.27
$83S,465.89
$634,369.00
$2,603,432.60
$446,940.58
$544,366.37
$282,577.32
$ 350.32
$ 350.32
n
1
GENERAL REVENUE SHARING
' AMENDMENTS OF 1976
I
113
REVISED
BUDGET
FY 77
FY 78
TOTAL
BEGINNING BALANCE
$ -0-
$130,000
$ -0-
'
RECEIPTS
Revenue Sharing
$130,000
520 000
$650,000
'
TOTAL RECEIPTS
$130,000
$520,000
$650,000
'
PROPOSED EXPENDITURES
Operation & Maintenance:
$ ---
$ 88,047
$ 88,047
Youth Services
Regional Planning
---
62,067
62,067
General Fund Capital Outlay
---
-,-
121,308
100,000
121,308
100,000
Mass .Transportation
Refuse Collection Fund
---
164,862
164,862
;1.SUBTOTAL
$536,284
$536,284,
Capital Improvements:
Civic Center Air Conditioning
$ ---
$ 88,835
$ 88,835
'
Equipment Repair Facility
---
24,881
24,88
'
SUBTOTAL
$-0-
$113,716_
$113,716
TOTAL EXPENDITURES
$ -0-
$650,000
$650,000
--
ENDING BALANCE
$130,000
$-:0--
0_
I
113
SPECIAL ASSESSMENT
FUND
SPECIAL ASSESSMENT FUND*
FUND SUM14ARY
CLASSIFICATION ACTUAL ESTIMATE BUDGET
FY 1976 FY 1977 FY 1978
BEGINNING BALANCE
$ 574,908 $ 609.778 $ 606,728
114
$ --- $ ---
--- 25,000
--- 25,000
$ -n- $ 50,000
$ --- $ ---
--- 50,8g0500
3,050 22,005
$ 3.050
$
276,850
$ 606,728
$
RECEIPTS:
Property Taxes
$
---
Other Receipts:
Licenses & Permits
---
Fines & Forfeitures
---
Charges.for Services
---
Intergovernmental Revenue
4,482
Use of Money & Property
Miscellaneous Revenue
40,331
Transfers:
Bond Transfers
---
Expense Transfers
8,304
Other Transfers
570
TOTAL RECEIPTS•
$ 53-687
f '
EXPENDITURES:
ersona T Services
$
---
Commodities
---
Services & Charges
575
'
Capital Outlay
13,242
Debt Service
5,000
'
Transfers
--
"`
TOTAL EXPENDITURES
$
18,817
ENDING BALANCE
$
609,718
*Includes new construction and
working
capital only.
114
$ --- $ ---
--- 25,000
--- 25,000
$ -n- $ 50,000
$ --- $ ---
--- 50,8g0500
3,050 22,005
$ 3.050
$
276,850
$ 606,728
$
379,878
SPECIAL ASSESSMENT FUND
I
$25,000
25,000
$ 1,850
150,000
75,000
115
$ (85)
50,000
$ 49,915
$ 50,000
$ ' (85
$606,813
$ -0-
$226,850
$379,963
V
NEW CONSTRUCTION
BEGINNING BALANCE
'
RECEIPTS:
Special Assessment
Transfer In -Water Reserve
TOTAL RECEIPTS
FUNDS AVAILABLE
EXPENDITURES:
Water Main Extension - S.W. Iowa City
,r
rr-
ENDING BALANCE
Y�
�'
11
WORKING CAPITAL
'
BEGINNING BALANCE
RECEIPTS
'
EXPENDITURES:
Debt Service (Interest Only)
Transfers Out:
Asphalt Resurfacing Project
Extra -Width Paving
TOTAL EXPENDITURES
ENDING BALANCE
I
$25,000
25,000
$ 1,850
150,000
75,000
115
$ (85)
50,000
$ 49,915
$ 50,000
$ ' (85
$606,813
$ -0-
$226,850
$379,963
V
n
0
SPECIAL REVENUE
FUND
HCDA
ROAD USE TAX
SPECIAL REVENUE FUND
ROAD USE TAX
ENDING BALANCE 103,428
FISCAL YEAR 1978
BEGINNING BALANCE $ 103,428
00,F
FISCAL
YEAR 1977
BEGINNING BALANCE
''Road Use Tax
$ 527,575
RECEIPTS
FUNDS AVAILABLE
Road Use Tax
$ 835,520
.. ....
Interest Income
12,500
TOTAL RECEIPTS
$ 848,020
FUNDS AVAILABLE
Traffic Control
$1,375,595
EXPENDITURES:
Street System Maintenance
655,290
Operations
TOTAL EXPENDITURES
Traffic Control
$ 352,996
983,996
Street System Maintenance
650,851
Capital Improvements
ENDING BALANCE
$
Park Road Bridge
26,000
Asphalt Resurfacing Project
133,320
TOTAL EXPENDITURES
$1,163,167
116
CONTINGENCIES
ROW Settlement-Ia. Hwy. Comm.
$ 84,000
R.I. Railroad -Gilbert St. Cross.
25,000
TOTAL CONTINGENCIES
$ 109,000
ENDING BALANCE 103,428
FISCAL YEAR 1978
BEGINNING BALANCE $ 103,428
00,F
RECEIPTS
''Road Use Tax
880,568
FUNDS AVAILABLE
$
983,996
EXPENDITURES
Operations
Traffic Control
328,706
Street System Maintenance
655,290
TOTAL EXPENDITURES
$
983,996
ENDING BALANCE
$
-0-
116
0
CITY OF IOWA
0
0
0
0
0
0
APPROVED
1ST HCDA
ALLOCATION
FY 1976
RECEIPTS'.
$2,061,00
EXPENDITURES:
1' Comprehensive Plan
a. Plan Development
92,00
b.'`Human'Needs Study
---
c.. River Corridor Study
30,00
d:-Ralston'Creek Study
80,00
e. Energy Conservation Study ---
` 2.?Neighborhood Improvement
FY 1976
a: Hsg. Rehab. Loan/Grants
200,000
"'b. Site Improvements
---
3:'Code Enforcement
50,000
4. Architect., Barrier Removal
50,00
5 Neighborhood Centers
130,000
a. Skills Unlimited
2,00
b. Senior Citizens Center
---
c. Retarded Citizens Ctr.
---
.6. Ralston Creek Improvements
---
7.: Park Improve. &'Additions
44,441
a. Wetherby Addition
46,000
b. Hickory Addition
---
,Hill
c: City Park Improvements
100,000
d. Neighborhood Park Improve. 76,000
e. Happy Hollow Park Exp.
---
r'.
260,000
0
CITY OF IOWA
0
0
0
0
0
0
CITY
HOUSING & COMMUNITY DEVELOPMENT ACT FUND
SUMMARY
APPROVED
REBUDGETED
2ND HCDA
3RD HCDA
EXPENDITURES
FUNDS TO BE
ALLOCATION
ALLOCATION
FY 1976
EXPENDED FY 77
FY 77
FY 78
$1,005,610
$1,055,390
$2,061,000
$2,061,000
60,719
31,281
130,000
120,487
---
---
20,000
9,513
16,240
13,760
---
---
44,441
35,559
---
---
---
---
---
50,000
---
200,000
150,000
260,000
---
---
100,000
90,000
18,022
31,978
45,000
15,000
382
49,618
65,000
---
850
1,150
---
---
---
---
---
250,000
---
---
---
50,000
---
---
200,000
589,306
45,250
750
---
---
---
---
70,000
---
---
100,000
---
---
6,018
69,982
77,500
---
---
---
---
50,000
HOUSING & COMMUNITY DEVELOPMENT ACT FUND
-2-
APPROVED
APPROVED
1ST HCDA
REBUDGETED
2ND HCDA
3RD HCDA.
r'
ALLOCATION
EXPENDITURES
FUNDS TO BE
ALLOCATION
ALLOCATION
FY 1976
FY 1976
EXPENDED FY 77
FY 77
FY 78
EXPENDITURES (CONT.):
8.
Urban Renewal
a. Site -Improvements
$ 800,000
$ 800,000---
b. ProjectCloseout
---
---
---
600,000
---
c. Land Acquisition
412,200
--
412,200
412,200
412,200
9'Riverfront''Acquisition
2,000
1,745
255
r
10.,
Administration
36,000
11,943
24,057
160,000
118,194
71''Contingency
`
84,800
---
84,800
26,300
14,800
12..Como:-on
Community Needs
---
---
---
5,000
---
--I3"Rape
13"
RapePrevention Program
---
---
---
---
1,500 '
14..
Buses for Handicapped
---
---
---
---
30,000.
00
INTRAGOVERNM ENTA L
SERVICE
FUND
INTRAGOVERNMENTAL SERVICE FUND
EQUIPMENT DIVISION FUNCTION
,,; , FUNCTION
The Equipment Division is responsible for the maintenance of all City
' owned equipment including its repair, cleaning, servicing, and lubri-
cation and the maintenance of inventory items normally used in con-
junction with equipment operations. This division is responsible for
implementation and monitoring of a preventive maintenance and repair's
' schedule for most City owned equipment.
Y,1
119
GOALS
'
1.
Establish
a revised parts inventor system in conjunction with the
Finance
Department. (January 1978
2.
Schedule
all vehicular equipment in a preventive maintenance
system.
(August 1977)
"
3.
Provide
a driver education course to all City employees. (March
N'
1978)
4.
Certify
all mechanics in at least one speciality area. (May 1978)
Y,1
119
I
I
1
1
I
CAPITAL OUTLAY•
GENERAL FUND
1
1
CAPITAL OUTLAY
FY 78
GENERAL FUND
LEGISLATIVE FY 78
City Clerk:
Visible File $ - 750.00
Executive:
City Manager (Office Equipment) $ 200.00
Administration: (Finance)
Chair Switchboard) $ 95.00
Adder (Traffic) 145.00
Typewriter (Accounting) 400.00
Shelves (Departmental Sec'y) 150.00
Micro -Film Reader/Printer 10000.00
Sub -Total 0 90.00
�- Government Buildings:
Replace Vacuum $ 200.00
Floor Pads 3000.00
Sub -Total 3200.00
Communit Develo menta (Planning)
rawer Fi es 2) $ 280.00
L.:..I Calculator 145.00
Sub -Total 25.00
Engineering.
Nuclear Density Meter 4,000.00
Pipe Locator 400.00
Chairs and Cabinet 350.00
Sub -Total TT -,75U -.W
CommunityBlock Grant Admin. & Operation: (Adm.) $ 200.00
Chair (1) 200.00
Hand Calculators (2) 100.00
Dictaphone and Transcriber (1) 1800.00
Typewriter (1) 750.00
File Cabinets (2) 270.00
Office Furniture 1200.00
Other 180.00
ISub -Total X66
Code Enforcement:
Ve icle $ 4100.00
120
LEGISLATIVE
Police Protection:
Vehicular Equipment
Furniture and Office Equipment
Sub -Total
Fire Protection:
Vehicular Equipment
Furniture and Office Equipment
Radio -New Pumper
Lights and Sirens
Valves for LDH
Field Recorder
Sub -Total
Animal Control:
Operating Equipment
Furniture
Sub -Total
I Traffic Control:
Spare Signal Heads
Drawer Letter File Cabinet (2)
I- - Sub -Total
Mass Transit:
Sunvisors (12 buses)
Replacement Chair
Sub -Total
IStreet System Maintenance:
Asphalt Street Sealing Program
. Concrete Repair
Mudjacking Program
Bridge Rail Painting
Double Bottom Asphalt Kettle (New)
Dump Truck
Pump Truck with Front End Loader
Snow Plows (5)
Material Spreader
Front End Loader
Joint Router
I Leaf Vacuum
Sub -Total
I Cemetery:
Improvements
Vehicle Equipment
Operating Equipment
1` Sub -Total
E
121
$ 3500.00
1430.00
4930.00
$ 5000.00
1400.00
2000.00
600.00
600.00
150.00
9750.00
$ 500.00
425.00
925.00
$ 5000.00
90.00
5090.00
$ 750.00
135.00
885.00
50000.00
10000.00
20000.00
5000.00
11000.00
11000.00
22000.00
17800.00
12000.00
45000.00
5000.00
9000.00
$217800.00
$ 5858.00
2150.00
350.00
35 .00
LEGISLATIVE FY 78
Parks:
(Vehicular Equipment)
3/4 Ton Truck $ 5000.00
Rotary Mower 5000.00
York Rake 2000.00
1/2 Ton Pick-up 4000.00
(Operating Equipment)
Trash Compactor
Portable Generator
Trim Mowers
Rotary Broom
Improvements
Sub -Total
122
$ 4200.00
500.00
600.00
2500.00
$ 1000.00
24800.00
$ 250.00
256.00
70.00
160.00
319.00
600.00
12000.00
53000.00
TT6F5 9.00
$367108.00
Vacuum Cleaner
Record Brower Bin
' .
Paperback Rack
Posture Chairs
Typewriter
'
Typewriter (Selectric)
Children Materials
Adult Materials
Sub -Total
TOTAL. CAPITAL OUTLAY GENERAL FUND
',
122
$ 4200.00
500.00
600.00
2500.00
$ 1000.00
24800.00
$ 250.00
256.00
70.00
160.00
319.00
600.00
12000.00
53000.00
TT6F5 9.00
$367108.00
I
I
I
1
1. CAPITAL
IMPROVEMENTS
PROGRAM
I1
0
CAPITAL IMPROVEMENTS PROGRAM
I. INTRODUCTION
In recent years, the guide for the preparation of the annual CIP
has been the Fiscal Policy. When projects were not undertaken
in the year scheduled, they were added to the next year and other
projects were deferred to future years. With this process, the
City never really faced the issue of the ability or the desire
of the City to undertake all of the projects included in the program.
The CIP for FY 77-81 indicated that the City Council and the
voters would be asked to approve the issuance of over $10,000,000
in General Obligation Bonds in the fiscal year period FY 77, FY 78,
and FY 79. Obviously, this is not going to happen.
In addition, it is obvious that where projects are designated to be
financed out of operating revenue, such revenue does not exist
and it is not expected that such revenues will be available in
the immediate future.
In the FY 78 CIP, the City Council is being asked to determine
what projects can be realistically accomplished in the next several
years on the basis of anticipated revenues, City priorities, and
the Council's willingness to issue general obligation bonds or
seek voter approval of general obligation bond issues.
The CIP program does not currently include Urban Renewal construction
projects. These improvements will be considered by the Council in
the next few months when the Urban Renewal financing plan is completed.
123
H. PLANNING AND PROGRAMMING CONSIDERATIONS
Capital Improvements Programming is the planning, coordination, and
scheduling of public physical improvements for a community over a
period of years. The scheduling is developed according to priorities
based on need, desire and importance of such improvements to the
community within the constraints of the City's ability to finance as
well as having the staffing to design and administer the projects.
Essentially, the CIP is a legislative and management tool to facilitate
the scheduling, planning and execution of a series of public improve-
ments over a five-year period.
Usually the development of a CIP begins with and proceeds from a
current or recently updated Comprehensive Plan. The plan presents
an analysis of needs and desires of the community over an intermediate
to long range time span, and translates these into prescribed action
programs and services that can be performed by City government. As
an element of the Comprehensive Plan, a Community Facilities Study
would analyze the various city services or facilities to determine
their adequacy; and to develop recommendations where services or
facilities would need to be improved and where others would need to
be initiated. These recommendations would then assist in initially
proposing needed public capital improvements as well as providing a
framework for prioritizing and scheduling the majority of proposed
projects.
In that a new comprehensive plan is in the developmental stage, the
process for this current CIP has necessarily deviated from the above
procedure. The first step was to develop a list of projects that
reflected Council deliberations, staff/departmental needs surveys,
consultants' reports, and citizens' suggestions. These were then
assembled into a preliminary CIP document and presented to Council
in the Proposed FY 78 Budget on January 5, 1977. The Council held a
public informal session on January 13, 1977 to obtain citizen input
concerning the preliminary projects and to determine the schedule
of projects to be undertaken during FY 78-82.
The major change made to the preliminary FY 78-82 CIP was the con-
centration on a 2 -year as opposed to a 5 -year plan. The uncertainties
of the Urban Renewal project mentioned in the previous CIP continues,
as well as the realism of both limitations on our debt service imposed
by the State and our concern not to exceed the debt limit set by our
fiscal policy. Department heads were, nevertheless, asked to submit
a 5 -year CIP, but adjustments were made to reflect a more realistic
capital improvements program over the next 5 years. This final FY78-82
document is a direct result of the City Council's deliberations and
decisions, and it reflects the City Council's intentions regarding
future capital improvement projects.
124
I
' III. FISCAL POLICY CONSIDERATIONS
' The concept of sound financial planning is of equal importance to
physical planning, and is critical for the success of any program
whether it be public or private. As a result, the Capital Improve-
ment Program is a determination of (1) the levels of capital outlays
and (2) the sources of financing those outlays. In determining
the scheduling of programs for completion within the next five years,
' it was necessary to deal with the City's financial resource limita-
tions; both those that have been established by State law, and those
that have been adopted as policy bythe City Council as a guide to
future City expenditure and indebtedness. It is the latter limitation
' to which the City Council addressed itself in 1973 by the formal
adoption of a fiscal policy that is aimed at controlling and regulating
the property tax levy for debt service on General Obligation Bonds
' used to finance capital expenditures. Adherence to this fiscal
policy can be expected to provide the following advantages:
' 1. The property tax levy for debt service on which there is
no State imposed maximum limit can be projected and
regulated to either remain relatively constant or to
increase at an even controlled rate.
2. Investors interested in City of Iowa City bonds can refer
to a fiscal policy and rely on it in making decisions on
whether to buy obligations of the City and in determing.
' the interest rate that they will bid. A formally approved
fiscal policy has a strong bearing on the City's ability
' to maintain and improve on its credit rating.
3. Planning for public improvements normally takes place over
a period of years. Nearly always, funds are spent for
' engineering and right-of-way prior to the years in which
actual construction takes place. The fiscal policy can
establish amounts of money which will be spent for several
years in the future for best public improvements facilities
planning and make it possible to concentrate time and
funds on those priority projects which can be financed
and constructed within the City's financial limitations.
4. A very significant advantage of a formal fiscal policy
is to demonstrate the need for additional revenue sources
' in future years by matching expenditures and indebtedness
permitted by such a fiscal policy against the much greater
need for additional public improvements.
125
IV. APPLICATION OF FUNDS
The funding of the projects included in the FY 78-82 CIP has been
categorized into the four major categories of:
1. Operating Revenue,
2. Bond Issues -General Obligation and Revenue,
3. State and Federal Grants -Grants for specific projects, and
4. Special Revenue -Revenue whose use is restricted to
specific types of projects.
The City has strived to secure and utilize funds other than operating
revenue and general obligation bonds to the maximum extent practical,
and utilize general obligation debt within the parameters of the
fiscal policy. As the "Summary by Source of Funds" chart on page 144
illustrates, operating revenue and general obligation bond debt account
for 48.7% of the funding for the five year FY 77-81 CIP. Of the
remaining sources, state and federal grants account for 50.6% of the
five year total, and special revenue accounts for the remaining
.7% of the projected five year total of $37,590,722. The projected
issuance and use of general obligation bond debt is within the
limitations of the current adopted fiscal policy and a review of our
financial position by the Moody's Investment Service in July, 1976
. reaffirmed our Aaa, general obligation bond rating.
126
III
I
V.
FISCAL POLICY
CITY OF IOWA CITY, IOWA
ANNUAL OPERATING EXPENDITURES
1. BalancedBudget: The budget of the City of Iowa City shall be drawn
so that estimated revenues and anticipated expenditures are equal.
(State Law Requirement)
2. Tax Ceiling: The budget of the City of Iowa City shall be drawn so
that tax revenue in the general operating, or "seven functional"
funds do not require a tax levy of more than 30 mills. (State Law
Requirement)
127
CAPITAL
EXPENDITURES
1
the five
1.
Definition: Current year expenditures (first year of year
Capital Improvement Program) for all public improvements and their
preliminary studies and the acquisition of property or equipment for
a new public improvement shall be defined as "Capital Expenditures"
and shall be financed under the provisions of this fiscal policy and
planned in terms of the five year Capital Improvement Program.
2.
Project Analysis: A clear distinction shall be made between tax
supported and self -supported loans. All projects supported by self -supported
'
loans must demonstrate ability to develop sufficient income to repay
their cost.
3.
Maximum Limitations on General Obligation Bonds: The following two
'
maximum limitations shall apply to General Obligation Bonds:
' ..
a. Debt Limit: Debt pledged as a general obligation of the City
R Iowa City shall not exceed 5% of the market value of the
taxable property within the corporate limits as established
by the City Assessor. (State law requirement)
'
b. Borrowing Reserve: A minimum of 20% borrowing reserve, or debt
margin, shall be maintained to meet emergencies.
Ceilin on Debt Service: Debt Service charges payable from the
genera tax levy shall not exceed 25% of that levy in any one fiscal
year.
5.
Tax 5u orted'Loans: New tax supported loans (General Obligation
Bonds shall not exceed an average of $1,000,000 in any of the years
of the Capital Improvement Program except for selected projects of
a non-recurring type.
127
CAPITAL EXPENDITURES (CONT.)
6. Pay -As -You -Go Financing: In addition to the $1,000,000 in
tax supported loans, an amount at least equal to 10% of the
tax supported loans shall be financed from current operating
funds for a total of $1,100,000 available annually to finance
capital expenditures.
7. Bond Issues: Bonds shall be of a serial type and general
obligations of the City of Iowa City. Tax supported loans
shall have maximum maturities of 20 years. Insofar as it is
practical, the maturity schedule shall provide for payment
in equal installments over the period to maturity.
3. Outstanding Debt: The outstanding general obligation debt
of Iowa City shall be leveled off at the earliest possible
date.
This fiscal policy was adopted by motion of the City Council at its
regular meeting of June 5, 1973.
I
I
11
1
N VOTER APPROVED TOTAL
COUNCIL APPROVED TOTAL
TOTAL
$3,785,000
5,721,100
$17,684,100 59,506,100
FY 80 FY 81 FY 82
$3,025,000 --- ---
4,853,000_
$7,878,000 -0- -0-
CITY OF IOWA
CITY
FY 78-82
CAPITAL IMPROVEMENT PROGRAM
GENERAL OBLIGATION BOND AUTHORIZATION SCHEDULE
TOTAL
PROJECT
FY 78-82
FY 78
FY 79
CONTINUED DEVELOPMENT OF NEW PARKS
$ 50,000
VOTER
LIBRARY BUILDING
3,000,000
VOTER
MORMON TREK BLVD.
78,000
COUNCIL
GILBERT'ST. RECONSTRUCTION & INTERSECT. IMPROV.
213,000
COUNCIL
ASPHALT RESURFACING PROJECT
600,000
COUNCIL
CITY BRIDGE REPAIR
1,475,000
COUNCIL
EQUIPMENT.•REPAIR FACILITY
9,560,000
VOTER
KEOKUK/HWY. 6 INTERSECTION IMPROVEMENT
77,100
COUNCIL
;RIVERSIDE/BENTON INTERSECTION IMPROVEMENT
91,000
COUNCIL
-WASTE WATER.TREATMENT FACILITY IMPROVEMENT
4,040,000
COUNCIL
RIVER CORRIDOR TRUNK SEWER
4,000,000
COUNCIL
;MINI -PUMPER ACQUISITION
25,000
VOTER
'.TRAINING TOWER
300,000
ANIMAL SHELTER PROJECT
175,000
VOTER
N VOTER APPROVED TOTAL
COUNCIL APPROVED TOTAL
TOTAL
$3,785,000
5,721,100
$17,684,100 59,506,100
FY 80 FY 81 FY 82
$3,025,000 --- ---
4,853,000_
$7,878,000 -0- -0-
PROJECTS
ADMINISTRATION
CIVIC CENTER AIR CONDITIONING
The.purpose of this project is to adequately handle the
cooling requirements of the Civic Center during summer and
winter conditions. The purpose is also to provide
proper ventilation that would permit outside direct
air ventilation during spring and fall.
PARKS & RECREATION
CONTINUED DEVELOPMENT OF NEW PARKS
The purpose of this project is to provide for continued
orderly development of Pheasant Hill; S. Hollywood Manor,
Villa and Willow Creek Parks and for early development
:of new parks not owned by the City at this time.
HICKORY HILL PARK SHELTER
The purpose of this project is to provide an open
shelter (Conklin Lane) to accomodate picnic groups,
people using the nature trail, scout groups, etc.
The proposed frame shelter would be 24' X 40' and
would be constructed by Park employees. The Campfire
Girls have raised $1,204 to apply toward this project.
AIRPORT
10 UNIT T -HANGAR PROJECT
The purpose of this project is to provide aircraft
storage for additional base aircraft at the airport.
FA -FEDERAL AID
SA - STATE AID
GRS - GENERAL REVENUE SHARING
RUT - ROAD USE TAX
TOTAL COST ,
FY 1978 -82
H
88,835
50,000
90,000
1
11
130 11
PRIOR To
SCHEDULE FOR THE FIVE-YEAR PERIOD
FY1978
FY1978
FY1979
FY1980
FY1981
FY1982
88,835 GRS
50,000 GO
4,500 HC
1,500
90,000 OR
00- GENERAL OBLIGATION BOND
RB - REVENUE BOND
HC- HOUSING B COMMUNITY DEVELOPMENT ACT
SP - SPECIAL ASSESSMENT
OR -OPERATING REVENUE
* - private contributions
131
PROJECTS
LIBRARY
LIBRARY BUILDING PROJECT
The purpose of this project is to provide for the design
and construction of a new Main Library Building to replace
the existing building.
PUBLIC WORKS
MORMON TREK BLVD. IMPROVEMENT
The purpose of this project is to construct a four (4)
lane road to replace the dirt road between Benton and
the south City limits.
GILBERT STREET RECONSTRUCTION & INTERSECTION IMPROVEMENT
In response to land development and increasing traffic
volumes, this project would provide for the reconstruction
and resignalization of the intersection of Hwy. H6 and
Gilbert and reconstruction of Gilbert south .5 miles.
ASPHALT RESURFACING PROJECT
The purpose of this project is to preserve the large
investment in the Iowa City street system by rehabilitating
the existing surface of various roadways.
CITY BRIDGE REPAIR PROJECT
✓ I The purpose of this project is to rehabilitate and
reconstruct various bridges throughout the City as per
an engineering study now being conducted.
GRS - GENERAL REVENUE SHARING
RUT - ROAD USE TAX
132
1
TOTAL COST ,
FY1978 - 82
3,000,000
260,000
710,000
750,000
1,475,000
1
u
1
R TO
PRIOR FYIT
SCHEDULE FOR THE FIVE-YEAR PERIOD
FYI978
FYI 779
FY1980
FY1981
FY1982
34,200 GRS
1,500,000 GO
1,500,000 GO
182,000 FA
78,000 GO
497,000 FA
100,000 GO
113,000 GO
150,000 WC
150,000 GO
150,000 GO
150,000 GO
150,000 GO
275,000 GO
300,000 GC
300,000 GO
300,000 GO
300,000 GO
GO-GENERALOBLIGATION BOND
RB -REVENUE BOND
HC- HOUSING 6 COMMUNITY DEVELOPMENT ACT
L
SP - SPECIAL ASSESSMENT
_oPHorkrIng �apiiaq in Special Assessment
Fund
133
pm
PROJECTS
PUBLIC WORKS (CONT.)
EQUIPMENT REPAIR FACILITY
This project will provide for the construction of a new
centralized equipment repair facility to maintain and
house City -owned equipment, including transit. The
existing shop and service facilities are inadequate for
current levels of maintenance operations and storage.
A consultant's study of the existing facilities and
suggested alternatives indicates a new facility is justified.
KEOKUK/HIGHWAY 6 INTERSECTION IMPROVEMENT
The purpose of this project is to improve geometrics
and signalization at Keokuk and Highway 6 and to relocate
the frontage road (Hollywood) to the south.
SYCAMORE & HIGHWAY 6 INTERSECTION IMPROVEMENT
The purpose of this project is to improve safety and
promote traffic flow by converting span wire installation
to mast arm, replace controller, and add left turn lane
on east leg of intersection of Sycamore and Highway R6.
RIVERSIDE & BENTON INTERSECTION IMPROVEMENT
The purpose of this project is to improve existing
geometrics by the addition of left turn lanes on east
and west legs coupled with improved signalization.
EAST -WEST ONE WAY COUPLET PROJECT N2
The purpose of this project is to replace existing
facilities at the intersections of Jefferson & Dodge,
Jefferson & Governor, Market & Dodge, and Market &
Governor with mast arm installations and new controllers
and physical interconnect to the west.
r
FA • FEDERAL AID
SA - STATE AID
GRS -GENERAL REVENUE SHARING
RUT - ROAD USE TAX
134
TOTAL COST
FY1978 - 82
3,584,881
257,000
91,000
I
I
I
LI
II
II
II
PRIOR To
FYI978
SCHEDULE FOR THE FIVE-YEAR PERIOD
FYI978
FYI979
FY1980
FY1981
FYI982
3,560,000 GO
24,881 GR
123,200 FA
56,700 FA
52,800 GO
24,300 GO
21,000 GO
9,000 SA
.91,000 .GO
50,120 FA
21,480 GO
' OO - GENERAL OBLIGATION BOND
R9 -REVENUE BOND
HC - HOUSING B COMMUNITY DEVELOPMENT ACT
1 '
SP - SPECIAL ASSESSMENT
OR -OPERATING REVENUE
135
PROJECTS
PUBLIC WORKS (CONT.)
EXTRA -WIDTH PAVING
By City Ordinance, the City must participate in the cost of all
streets that are wider than twenty-eight feet. The subdeveloper
pays for the width of a local street which is twenty-eight
feet wide.and the City pays for extra -width paving. The
subdivisions in which construction is anticipated are Mt.
Prospect - Part 3 & 4, Pepperwood Addition, Bryn Mawr Addition
and Ty'N Cae Addition.
ENERGY CONSERVATION STUDY
The purpose of this project is to undertake a study to
determine ways in which the City can conserve energy.
MUSCATINE AVENUE IMPROVEMENT
This improvement will provide for the complete reconstruction
of Muscatine Avenue from First Avenue to Scott Blvd., including
the intersection at First Avenue.
ASPHALT STREET SEALING PROGRAM
The purpose of this project is to provide a City-wide asphalt
street sealing program of: 1) slurry seal, 2) seal coating,
and 3) liquid asphalt rejuvenation.
WASTE WATER TREATMENT FACILITIES IMPROVEMENT
The purpose of this project is to provide for improvements or
construction of a new sewage treatment plant, whichever is more
cost effective. This improvement will bring the City sewage
system under compliance with new State and Federal laws that
regulate the operation and maintenance of sewage collection
and treatment systems and control the discharging of pollutants
into streams and rivers.
ORS - GENERAL REVENUE SHARING
RUT - ROAD USE TAX
136
I
TOTAL COST
FY19T8 - 82
'
,
$
85,000 '
50,000
150,000
20,700;000
1
' SCHEDULE FOR THE FIVE-YEAR PERIOD
PRIOR TO
FYI978 FYI978 FYI979 FY1980 FYI981 FYI982
' 75,000 WC
10,000 OR
.,1
50,000 HC
50,000 RUTI 50,000
375,000 FAI 1,640,000
25,000 SA 110,000
100,000 OR 440,000
00 - GENERAL OBLIGATION BOND
RB -REVENUE BOND
HC - HOUSING 9 COMMUNITY DEVELOPMENT ACT
50,000 RUT
13,500,000
900,000
3,600,000
SP - SPECIAL ASSESSMENT
OR - OPERATING REVENUE
WC - Working Capital in Special Assessment
Fund
137
PROJECTS
PUBLIC WORKS (CONT.)
RIVER CORRIDOR TRUNK SEWER IMPROVEMENT
This improvement provides for the construction of a trunk
sanitary sewer from the sewage treatment plant along the
east side of the Iowa River to Kimball Road, a river crossing,
and an extension. The existing east side and west side
trunk sewers are currently overloaded in certain regions and
require immediate relief for present and future loads to
prevent surcharging of raw sewage into the Iowa River.
WATER MAIN EXTENSION PROJECT
The purpose of this project is to install a 12" water main
from existing water from Highway #1 and Ashley Drive South-
west along :Highway N1 to the west property line of Miller's
Body Shop - approximately 3200' and to extend a 12" water
main south down Sunset Street to Highway #1. This expansion
would provide water for commercial establishments which have
developed in southwest Iowa City.
TWO-INCH WATER MAIN REPLACEMENT PROJECT
The purpose of this project is to provide for the replacement
of old two-inch water mains with new mains six inches or
larger in size in order to provide proper pressure and flow.
This project is City-wide.
NEW SUBDIVISION OVERSIZED WATER MAIN INSTALLATION PROJECT
The purpose of this project is to provide water main
installation in new subdevelopments in the City. The cost
is absorbed by the developer after the water main is in,
except for the oversized water main needed to serve subdivisions
beyond the immediate subdivision. The City absorbs this cost.
_I
FA - FEDERAL AID
SA - STATE AID
GIRS - GENERAL REVENUE SHARING
RUT - ROAD USE TAX
138 .
I
TOTAL COST
FY 1978 - 82
$ '
4,000,000 '
1
1
50,000 '
28,500
254,000
1
PRIOR To
FY1978
SCHEDULE FOR THE FIVE-YEAR PERIOD
FY1978
FY1979
FY1980
FY1981
FY1982
2,000,000 GO
2,000,000 GO
100,000 SP
25,000 SP
26,500 OR
25,000 OR
13,000 OR
14,000 OR
14,500 OR
124,000 OR
130,000 OR
GO- GENERAL OBLIGATION BOND
RB - REVENUE BOND
HC- HOUSING B COMMUNITY DEVELOPMENT ACT
SP - SPECIAL ASSESSMENT
OR -OPERATING REVENUE
139
I
PROJECTS TOTAL COST ,
FY 1978 - 82
S
PUBLIC WORKS (CONT.)
WATER MAIN LOOP TIE-IN PROJECT 115,000 '
The purpose of this projects is to provide main extensions '
which will result in a closed loop water main system in
four areas - Mormon Trek Blvd., Benton St., Rochester Ave.,
and Scott Blvd. '
FIRE
MINI -PUMPER ACQUISITION
This acquisition, by increasing the number of the City's
pumpers, would decrease the amount of wear on our larger
pumpers. This mini -pumper will also be.used in those
areas now inaccessible to larger pumpers.
TRAINING TOWER
The purpose of this project is to provide a training facility
for firefighters. At the present time, firefighters
train in parking lots and on streets.
POLICE
ANIMAL SHELTER REPLACEMENT PROJECT
The purpose of this shelter is to provide adequate facilities
for office space, isolation of contagious animals, proper
sanitation, and facilities for spaying and neutering of animals.
The new shelter would serve to relieve the overcrowded
conditions in the present shelter.
FA - FEDERAL AID ORS - GENERAL REVENUE SHARING
SA - STATE AID RUT - ROAD USE TAX
140
25,000
300,000
175,000
'TREDULE FORrYEARERIOD
FYI979
' 30,000 OR
' 25,000 GO
-' 300,000 GO
SP - SPECIAL ASSESSMENT
OR -OPERATING REVENUE
141
1
PROJECTS
COMMUNITY DEVELOPMENT
RALSTON CREEK FLOOD CONTROL PROJECT
This project will serve to implement remedies to the present
flooding problem along Ralston Creek, to be outlined in the
June 1977 Powers -Willis Report. It is proposed that two
dams be constructed east of Iowa City to control watershed
of the southern branch of Ralston Creek.
SENIOR CITIZENS CENTER
This project will serve to acquire the old Post Office Building
for renovation into a senior citizens' center. Developing
project site plans suggest a complex of facilities, including
housing, commercial, and recreational facilities. The
Post Office structure would be the community center of
activities and organizations serving senior citizens.
HAPPY HOLLOW PARK EXPANSION
The purpose of this project is to acquire land to enlarge.
Happy Hollow Park and to serve storm water detention areas.
URBAN RENEWAL LAND -ACQUISITION
FA -FEDERAL AID
SA - STATE AID
ORS - GENERAL REVENUE SHARING
RUT - ROAD USE TAX
142
I
TOTAL COST
FY1978 - 82
'
b
589,306 '
250,000 I '
50,000
412,200
PRIOR• TO
FY1978
SCHEDULE FOR THE FIVE-YEAR PERIOD
FYI978
FYI979
FYI980
FY1981
FYI982
589,306 HC
250,000 HC
50,000 HC
824,400 HC
412,200 HC
PROJECTS
CAPITAL IMPROVEMENTS PROGRAM SUMMARY BY SOURCE OF FUNDING
GENERAL OBLIGATION BOND
HOUSING & COMMUNITY DEVELOPMENT ACT
SPECIAL ASSESSMENT
STATE AID
OPERATING REVENUE
FEDERAL AID
ROAD USE TAX
GENERAL REVENUE SHARING
WORKING CAPITAL IN SPECIAL ASSESSMENT FUND
PRIVATE CONTRIBUTIONS
TOTAL
FA - FEDERAL AID ORS - GENERAL REVENUE SHARING
SA - STATE AID RUT - ROAD USE TAX
144
TOTAL COST
FY 1978 - 82
S
17,684,100
1,351,506
25,000
1,035,000
622,500
16,383,900
150,000
113,716
225,000
37,590,722
I'
GO -GENERAL OBLIGATION BOND
RB - REVENUE BOND
HC- HOUSING 9 COMMUNITY DEVELOPMENT ACT
PRIOR To
FYI978
SCHEDULE FOR THE FIVE-YEAR PERIOD
FYI979 FY1980 FY1981 FYI982
S
rFY19788
$
8
8
8
8
225,880
6,281,800
4,539,300
5,663,000
450,000
750,000
828,900
1,351,506
---
---
100,000
25,000
---
-'-
13,600
25,000
110,000
900,000
---
---
63,500
303,000
264,500
55,000
---
""-
504,120
680,200
1,706,700
13,997,000
---
""-
__
50,000
50,000
50,000
---
---
34,200
113,716
---
"-"
---
225,000
---
"-
1,500
---
---
---
---
---
1,771,700
9,055,222
6,670,500
20,665,000
450,000
Z501000
SP - SPECIAL ASSESSMENT
OR -OPERATING REVENUE
145
I
I
1
CITY OF IOWA CITY
ACTUAL 6 ESTIMATED FINANCIAL SUMMARY
FY 1977
ACTUAL BAL. PROPERTY OTHER TRANSFERS TOTAL
7-1-76 TAX RECEIPTS IN RECEIPTS
GENERAL:
ADMINISTRATION
-'-`'CGNMUNITY DEVELOPMEN
Planning.
`-Comnunity'Block Grant
`Code Enforcement
PUBLIC SAFETY:
'Police Protection
i Fire Protection.
-" "Animal Control
-.f TRANSPORTATION:
Tr-iffic Control
Mass Transit
i Street System Maintenance
Airport
ENVIRONMENTALPROTECTION:
Sanitation
Cemetery
-.LEISURE 6 CULTURAL OPPORTUNITIES
rn Recreation
PaFks
LJbrary.
Forestry
ISUBTOTAL
DEBTSERVICE
CAPITAL PROJECTS
9
FUNDS TRANSFERS EXPEN- TOTAL DIS- END.BAL.
AVAILABLE OUT DITURES BURSEMENTS 6-30-77
$ 392,440
$ 295,698
$ 1,018,053
S 217,506
$ 1,531,257
$ 1,923,697
S 14,724
$ 1,292,169
$ 1,306,893
$ 616,804
53,081
589
18,034
---
18,623
71,704
---
75,708
75,708
(4,004)7',-,
53,291
248,408
700
---
249,108
302,399
---
217,792
217,792
84,607
(90,684)
---
416,310
---
416,310
325,626
---
304,347
304,347
21,279, 0
21,987
---
56,212
---
56,212
78,199
---
78,199
78,199.
---
63,752
893,691
145,752
---
1,039,443
1,103,195
300
1,060,510
1,060,810
43,335 '
20,367
573,874
253,451
---
827,325
847,692
---
843,290
8;3,290
4,402 -
---
16,000
---
16,000
16,000
---
35,097
35,097
(19,097 ).r]
-
364,235
---
364,235
364,235
---
364,235
364,235
(9,330)
119,554
560,000
---
679,554
670,224
84,390
563,195
647,585
22,639
88,691
---
653,851
---
653,851
742,542
---
731,066
731,066
11,476.
87,049
---
28,460
---
28,460
115,509
85,000
43,344
128,744
(12,835): -'
89,608
302,896
90,842
---
393,738
483,346
---
490,697
490,697
(7,351)
26,249
70,429
8,400
---
.78,829
105,078
79,675
83,393
163,068
(07,59)
40,945
142,467
212,761
---
355,228
396,173
---
367,921
367,921
23,252.. '
15,861
353,991
500
---
354,491
370,352
10,000
318,158
323,158
42,191
(19,162)
321,401
99,675
---
421,076
401,914
---
391,419
391,419
10 435
-,23
---,
1111
26 19-44
37 613
37:61 3)
834,145
3,3 2,9
.9
06
X317.81)$
,-- -4_-11.9
$ 285:508
.,-
$ 7.286.734
3 7.572. �
+o, 3
$ 46,860
S 735.874
$ ---
S 206,800
$ 942,674
$ 989,534
$ ---
$ 987,357
$ 987,357
S 2,177
206,080
---
5,682,223
546,309
6,228,532
6.434,612
---
6,273,054
6,273,054
161,553 .:.a
1
i
ACTUAL 8
ESTIMATED FINANCIAL SUMMARY
FY 1977
ACTUAL BAL.
PROPERTY
OTHER
TRANSFERS
TOTAL
FUNDS
TRANSFERS
EXPEN-
TOTAL DIS-
E.,D.5AL.
-
7-1-76
TAX
RECEIPTS
IN
RECEIPTS
AVAILABLE
OUT
DITllRES
BURSEBEATS
6-3C-77
r ENT E�VR TiISE FUNDS:.
PARKING REVENUE
$ 339,845
$ ---
S 263,900
S ---
S 263,900
$ 603,745
$ 116,502
S 62,806
S 179,308
5 '7
.
--•'SEWER OPERATIONS
231,329
---
744,879
---
744,879
976,208
332,835
450,504
783,339.
';SEWER; RESERVES'.
252,030
---
---
160,470.
160,470
412,500
100,510
99,632
200,142.
212 3
, NATER OPERATIONS
285,178
---
1,345,190
---
1,345,190
1,630,368
627,830
835,319
1,463,319
- 157 515
.:WATER RESERVES
531,976
---
---
379,954
379,954
911,930
195,007
244,656
439,663
412,267 :
B AGENCY -FUND
250,367
653,593
15,211
5,954
674,758
925,125
---
674,759
674,759-
250,355
,.TRUST
SPECIAL :ASSESSMENT
CONSTRUCTION 609,778
- -
--
-
--
609,778
---
3.050
3,050
6''S 728
TOTAL
$3,587,588
$4,712,465
$11.994,6391
516 993
$18,224,097
$21,811,695
$16,581,192
516,917,871
$18,576,063
53,235,522
4
_
'A
1' i(
1
i
CITY OF IOWA CITY -
PROJECTED FINANCIAL SUMMARY
FY 1978
- EST. BAL. PROPERTY OTHER TRANSFERS TOTAL FUNDS TRANSFERS E%PEN TOTAL DIS- EST.BAL.
7-1-77 TAX RECEIPTS IN RECEIPTS AVAILABLE OUT- DITURES BURSEMENTS 6-30-78
i
ADMINISTRATION-
$ 616,804
$ 388,845
$ 1,054,589 $ 260,647
$ 1,704,081
$ 2,320,885
$ 100,000
S 1,433,642
$ 1,533,642
$ 787,243
COMMUNITY DEVELOPMENT:
-Planning '.
,(4,004)
105,326
26,700 ---
132,026
128,022
---
148,935
148,935
(20,913)
.Engineering
84,607
138,781
4,636 ---
143,417
228,024
---
228,024
228,024
.
- Conrunity Block Grant
21,279
---
263,194 ---
263,194
284,473
---
263,194
263,194
21,279
Code Enforcement
---
64,384
97,060 ---
161,444
161,444
---
161,444
161,444
---_
-.FUBLIC.SAFETY:.
.''.Police Protection
42,385
1,010,102
21,600 ---
1,031,702
1,074,087
---
1,090,087
(151000)
.: Fire Protection
4,402
651,385
177,000 ---
828,385
832,787
---
832,787
.1,090,087
832,787
...'Animal Control
TRANSPORTATION:
(19,097)
88,655
16,500 ---
105,155
86,058
---
70,058
70,058
16,000
' c-.Traffic.Control.
---
7,727
334,706 ---
342,433
342,433
---
342,433
342,433
---
. Mass Transit
'.Street System Maintenance
--Airport
22,639
11,476
349,440
20,401
420,500 ---
660,290 ---
769,940
680,691
792,579
692,167
37,500
10,000
755,079
682,167
792,579
692,167
---
-
-
ENVIRONMENTAL PROTECTION:
(12,835)
---
34,932 ---
34,932
22,097
---
32,280
32,280
(10,183)
" Recycling
(7,351)
11,702
2,000 ---
13,702
6,351
---
6,351
6,351
---
Cemetery
(57,990)
125,893
20,428 .---
- 146,321
88,331
---
88,331
88,331
..LEISURE &CULTURAL OPPORTUNITIES:
-Rgcreation
Arks
28,252
254,649
117,570 ---
372,219
400,471
---
400,871
400,871
(400):
Yibrary
42,194
276,603
23,700 ---
300,303
342,497
---
342,497
342,497
---
Forestry
10,495
37 613
282,136
65 092
158,675 ---
200
440,811
451,306
---
451,306
451,306
---
SUBTOTAL
5,643
3,84 ,12
--
;43T"2S6 2fi0,647
65 292
3T33b,b4d
27 679
�8 '-1', "
---
iii.500 00
27 679
7,357,165
27 679
,504,66
777,026
DEBT SERVICE
S 2,177
$ 768,841
$ --- $ 224,800
$ 993,641
$ 995,818
$ ---
$ 993,641
$ 993,641
$ 2,177
CAPITAL PROJECTS
161,558
---
8,452,222 470,000
8,922,222
9,083,780
-- -
8,955,222
8,955,222
128,558
I
i
PROJECTED FINANCIAL SUMMARY
FY 78
-2-
EST. BAL.
PROPERTY
OTHER
'TRANSFERS
TOTAL
FUNDS
TRANSFERS
EXPEN-
TOTAL DIS-
EST. BAL. -
7-1-77
TAX
RECEIPTS
IN
RECEIPTS
AVAILABLE
OUT
DITURES
BURSEMENTS
6-30-78.
ENTERPRISE:,
PARKING REVENUE
$ 424,437
$ ---
$ 338,206
$ ---
$ 338,206
$ 762,643
$ 9,808
$ 75,036
$ 84,844
$ 677,799
-
= SEWEROPERATIONS192,869
---
858,076
---
858,076
1,050,945
407,813
429,474
837,257
213,653 '
SEWER RESERVES
212,358
---
---
145,985.
145,985
358,343
37,400
97,223
134,623
223,720
-:,WATER' OPERATIONS.
167,219:
--
1,387,379
---
1,387,379
1,554,598
676,194
814,672
1,490,865
63,732- '
'(WATER RESERVES':
472,267
---
25,000
302,342
327,342
799,609
36,000
235,482
271;482
528,127
;`�REFUSE.OPERATIONS
---
---
216,062
100,000
316,062
316,062
48,069
267,993
316,062
---
- REFUSE RESERVES
---
---
---
34,809
34,809
34,809
---
---
---
34,809`
.;;,LANDFILL
OPERATIONS
---
---
346,522
---
346,522
346,522
126,490
220,032
346,522
--- -.., -.'.
t
i''LANDFILL RESERVES.-
---
---
---
107,638
107,638
107,638
---
80,000
80,000
27,638'-':;:
:TRUST & AGENCY -' -
250,366
366,869
81,652
---
448,521
698,887
---
535,414
.535,414.
163,473
SPECIAL ASSESSMENTS CONSTRUCTION
606,728
- -
25,000
25,000
50,,000
_ 656.728
225,000
51,850
275,850
379.878
. TOTAL -
$3,235,622
$4,976.831
$15,164,399
$1,671,221
$21,812,451
$25,048,073
$1,714,274
S20,113,204
S21,827,478
S3,220,595
CITY OF IOWA CITY
GENERAL FUND
PROGRAM COMPARISON
ACTUAL ACTUAL ACTUAL ESTIMATE BUDGET
FY 1974 % % FY 1975 % % FY 1976 % % FY 1977 % % FY 1978 %
ADMINISTRATION $ 884,915 16.2 $1,151.831 18.7 $1,158,571 18.4 $1,306,893 17.3 $1,533,642 20.4
`z.CO°MUMITY DEVELOPMENT:
Planning - 103,477 32.2 133,808 34.3 165,162 35.4 75,708 11.2 148,935 18.5
Engineering.. 126,587 39.4 160,017 41.1 160,310 34.3 217,792 32.2 228,024 28.5
,•'. Corsnunity, Block*Grant --- 90,684 19.4 304,347 45.0 263,194 32.8
'Code Enforcement 91 144B 28.4 95 929 24.6 51 114 10.9 78,199 11.6 161.444 20.2
' "TOTAL COMM. DEVELOP: 321 512 5.9 389,754 6.3 467,2 0 7.4 676,046 8.9 S 80 597 10.7
:PUBLIC SAFETY:
Police Protection. $ 759,095 53.9 $ 824,673 56.0 $ 865,347 52.8 $1.051,915 54.2 $1,090,087 54.7-
' Fire' Protection 606,276 43.0 612,784 41.6 724,335 44.2 843;290 43.5 832,787 41.8
Animal. Control 43,435 3.1 35,780 2.4 48 766 3.0 43,992 2.3 70.058 3.5
-TOTAL PUBLIC SAFETY ,4 ,805 25.8 ,413,231 23.9 . 3 ;448 26.1?i5' 25.6 3T -,9T2-, Y3 26.6
TWISPORTATION:
;Traffic.Control . $ 218,539 14.2 $ 292,988 16.8 $ 274,405 19.2 $ 364,235 19.5 $ 342,433 18.4
;::;Mass iransit - 478,941 31.1 432,690 24.8 503,062 35.2 647,585 34.6 792,579 42.6
Street System Maint. 818,064 53.2 986,499 56.6 610,254 42.7 731,066 39.1 692,167 37.3
'Airport 22,366 1.5 31 653 1.8 40 592 2.9 128 344 6.8 32 280 1.7
TOTAL TRANSPORTATION ,531,910 28.1 .143.830 28.4 $1,428,313 22.7 ,8 1,230 24.7 .859,459 24.8
-..ENVIRONMENTAL PROTECTION:
..Recycling - $ 430,174 90.0 $ 512,126 90.7 $ 500,762 89.4 $ 490,697 75.1 $ 6,351 6.7
•Cemet ry 48 457 10.0 62.635 9.3 59 120 10.6 163 068 24.9 88 331 93.3
"TOTAL ENV. PROTECTION 86 63 8.9 564 61 9.2 S 559!882 8.9 65 8.6 $ 9:,022 1.3
r LEISURE S CULT. OPPORT.:
F�¢creation $ 307,124 37.1 $ 292,323 35.2 $ 339,896 32.8 $ 367,921 32.7 $ 400,071 32.8
Parks 204,223 24.7 205,253 24.7 294,330 28.4 328,158 29.2 342,497 28.0 _
Library 271.926 32.9 289,841 34.9 355,466 34.3 391,419 34.8 451,305 36.9
,`Forestry' 43.825 5.3 43,778 5.2 46.03 4.5 37 613 3.3 27.679 2.3
TOTAL L L C OPPORT: $ 827;098 15.1 $ 83 .195 13.5 3T,(535,730 16.53T124 1111 14.9 51.222.353 16.2
.,:,:.:TOTAL. GENERAL FUND $5,466,872 100.0 $6,154.608 100.0 $6,288,214 100.0 $7,572,242 100.0 57,504,665 100.0
150
I
CITY OF IO11A CITY
GENERAL FUND
ANNUAL PERCENTAGE CHANGE
BY PROGR41
••r
ACTUAL
ACTUAL
ACTUAL
ESTIMATE
BUDGET
FY 1974
FY 1975
% CHANGE
. FY 1976
% CHANGE
FY 1977
% CHANGE
FY 1978
% CHANGE
ADMINISTRATION
$ .884,915
$1,151,831
30.2
$1,153,571
.6
$1,306,893
12.8
$1,533,642
17.4
"..
C0101UNITY DEVELOPMENT:
Planning
103,477
133,808
29.3
165,162
23.4
75,708
(54.2)
148,935
96.7
'.Engineering -
126.587 "
160,017
26.4
160,310
.2
217,792
35.9
228,024
4.6
Community Block Grant
---
---
---
90,684
---
304,347
235.6
263,194
(37.5)
Code Enforcement
"iTOTAL COMM. DEV.
91 448
.321,512
95,929
389,754
4.9
21.2
51 114
467!270
(46.1)
19.9
78 199
6 6,046
53.0
44.7
'161 444
801.'597
106.4
1.0
PUBLIC SAFETY: -
Police Protection
$ 759,095
$ 824,673
8.6
$ 865,347
4.9
$1,051,915
21.6
$1,090,087
3.6
Fire Protection-
606,276,
612,784
1.1
724,335
18.2
843,290
16.4
832,787
(2.2)
Animal Control
PUBLIC SAFETY
43 '
1.408 806
,473.23435 35 787
(17.6)
4.6
1,638,448 48 76636.3
11.2
.939.997 92
(9.8)
18.4
970.05S
59.2
2.3
- =
TRANSPORTATION:
"
Traffic Control
$ 218,539
$ 292,988
34.1
S 274,405
(6.3)
$ 364,235
32.7
$ 342,433
5.9
- Mass Transit-
478,941
432,690
(9.7)
503,062
16.3
647,585
28.7
792,579
22.3
Street System Maint.
818,064
986,499
20.6
610,254
(38.1)
731,066
19.8
692,167
(5.3)
--Airport.,
�
22,366
31,653
41.5
40,592
28.2
128,344
216.2
32,280
(74.8))
".TOTAL TRANSPORTATION
1 531 910
1 743 830
13.4
,42 .713
(18.1)
7 811 50
31.0
51.859,459
(.6
;L `(;n,ENVIRO4.,
PROTECTION:..
- Recycling
$ 438,174
$ 512,126
16.9
S 500,762
(2.2)
$ 490,697
(2.0)
$ 6,351
5.8
Ceepetery
lOTAL.ENV. PROTECT:
48 457
52 635
TTWIT
8.6
16.1
59,120
55 .
12.3
(.9)
163 068
175.8
16.8
88,331
4 E8
45.8
(43.9
3 3:7 5
LEISURE 8"CULT. OPPORT.:
".'Recreation
$ 307,124
$ 292,323
(4.8)
$ 339,896
16.3
$ 367,921
8.2
S 400,871
8.9
.Parks
204,223
205,253
.5
294,330
43.4
328,158
11.5
342,497
1.2
. Library
271,926
289,841
6.6
355,466
22.6
391,419
10.1
451,306
15.2
Forestry
43 825
43.778
(.1)
46,038
5.2
37,613
(18.3)
27,679
(26.4)
c TOTAL L & C OPPORT.:
821 098
83 195
.5
035 30
24.6
2 lT
8.6
�22_y
8.6
TOTAL GENERAL FUND
$5,466,872
ILLS4,608
12.6
$6,288,214
2.2
$7,572,242
20.4
$7,504,665
(.9
••r
1.1
CITY OF IOWA CITY
GENERAL FUND
ANNUAL PERCENTAGE CHANGE
BY CLASSIFICATION OF EXPENDITURE
ACTUAL
ESTIMATE
%
BUDGET
%
FY 1976
FY 1977
CHANGE
FY 1978
CHANGE
PERSONAL SERVICES
Salaries & Wages
$3,600,234
$4,164,558
15.7
$4,372,113
5.0
Part-time & Overtime
155,323
151,962
(2.2)
130,115
(14.4)
Pension & Retirement
3,903
3,100
(20.6)
254,024
8094.3
Insurance
SUBTOTAL
168,901
$3,928,361
264,365
56.5
16.7
273 254
$5,029,'506
3.4
9.7
$4,583,985
COMMODITIES
f ce Supplies
$ 26,149
$ 40,882
56.3
$ 38,965
(4.7)
Operating Supplies
233,035
294,003
26.2
285,085
(3.0)
t
Repair & Maint. Supplies
126 446
630
184 268
519 153
45.7
34.6
164,706
(10.6)
(5.9)
$ 488,756
SUBTOTAL
385
'
SERVICES & CHARGES
Professional Service
$ 111,922
$ 187,169,
67.2
$ 181,568
(3.0)
Communication .'
100,948
127,492
26.3
121,702
(4.5
'
Transportation & Educ.
33,079
51,805
56.6
50,931
(1.7)
Insurance
135,953
133,893
(1.5)
125,493
(6.3)
_.....
'
Public Utility Service
Repair. & Maintenance
188,843
277,635
191,075
353,800
1.2
27.4
214,976
302,606
12.5
(14.5)
Technical Service
108,864
134,932
23.9
140,782
4.3
Aid to Agencies
135,610
152,814
12.7
220,127
44.0
Miscellaneous
89,224
57,309
(35.8)
113 610
98.2
5.9
SUBTOTAL
$1,182,078
31 390 289
17.6
$1,4712,795
'
CLandAL OUTLAY
$ 701
$
$
Structures, Improv. &
Buildings
124,781
253,765
103.4
91,858
(63.8)
Equipment
SUBTOTAL
310,948
436 30
539 542
793 307
73.5
81.8
275 250
367,106
(49.0)
(53.7)
TRANSFERS
355,719
$ 285,508
(19.7)
$ 147,500
(48.3)
TOTAL EXPENDITURES'
$6,288,218
$7,572,242
20.4
$7,504,665
(.9)
i 1
I ,
152
;1.
a'PROPERTY TAX
OTHER RECEIPTS:
icenses,& Permits
Fines,&:Forfeitures
` 'Charges for Services
Intergovernmental Revenue:
Housing &'Comm. Develop.
'General Revenue Sharing
Road Use Tax
Other. Sources
Use of Money & Property
Miscellaneous Revenue
TOTAL OTHER. RECEIPTS
Orta
RECEIPTS
ACTUAL
FY 1974
$2,006,072
$ 123,482
196,677
497,486
185,462
869,630
373,163
149,163
152,326
$2,547,587
$ 207,415
$4,761,074
CITY OF IOWA CITY
GENERAL FUND
ANNUAL PERCENTAGE CHANGE
BY CLASSIFICATION OF RECEIPTS
ACTUAL %
FY 1975 CHANGE
$3,304,357 64.7
$ 145,991 18.2
194,012 (1.4)
546,837 9.9
534,906 188.4
850,888 (2.2)
503,457 34.8
144,929 (2.8)
170,856 12.2
3,091,877 21.4
$ 153,486 (26.0)
$6,549,719 37.6
ACTUAL %
FY 1976 CHANGE
$3,019,145 (8.6)
$ 192,939 32.2
242,714 25.1
604,597 10.6
697,145 30.3
141,437 (83.4)
385,081 23.5)
96,799 102,793 (39.8)
$2,463,505 (20.3)
$ 416,375 171.3
$5,899,025 (9.9)
ESTIMATE %
FY 1977 CHANGE
$3,322,998 10.1
$ 140,625 (27.1)
304,000 25.2
872,579 44.3
416,310 ---
573,047 17.8
1,003,847 609.7
498,988 (29.6)
98,340 1.6
35 500 (65.5)
3,943,236 60.1
$ 217,506 (47.8)
$7,483,740 26.9
BUDGET %
FY 1978 CHANGE
$3,841,121 15.6
$ 191,045 35.9
276,000 (9.2)
718,291 (17.7)
263,194 (36.8)
371,422 ((35.2))
983,996 (2.0)
480,000 (3.8)
1050100 6.9
45,232 27.4
, M (12.9)
$ 260,647 19.8
7,536,048 (.7)
. FY 78 BUDGET ..
RECONCILIATION OF TRANSFERS
DEBT CAPITAL TRANSIT SEWER WATER REFUSE REFUSE LANDFILL SP. ASSESS. -
T0: ADMIN. SERV. PROJ. REPL.* RES. RES. COLL. COLL. RES. RES. CONST TOTAL*'
FROM:
ADMINISTRATION-
.".,Refuse_Collection $ --- $ --- S --- $ --- $ --- $ --- $100,000 $ ---' S --- S --- S 100,000 :
MASS TRANSPORTATION-
-�Equipment-Replacement --- i --- --- 37,500 --- --- --- --- --- --- 37,500
STREET SYSTEM MAINTENANCE -
(Extra -Width Paving.... --- --- 10,000 --- --- --- --- --- 10.000
j
PARKING ,SYSTEM-
' ->Adninistrative Cos is 9,808 --- --- --- --- --- --- --- --- --- 9.805 `�
POLLUTION CONTROL OPERATIONS- --- --- --- --- --- --- --- --- --- --- 407,813
- :Adninistrative.Costs 77,678 --- --- --- --- --- --- --- --- ---
General Obligation Debt Service ---121,550 --- --- --- --- --- --- --- ---
' '--Renewal :E.Impr. Reserve -- --- --- --- --- 24,000 --- --- --- --- --- : I.:
--- 12.000 --- --- - -- - -
'.Bond S•Interest.Reserve. --- --- --- ....
Revenue Bond Debt Service --- --- --- --- 97,985 --- --- --- --- ---
: Waste Water Treatment Facility --- --- 74,600 --- --- --- --- --- --- ---
SEWER BOND.EINTEREST.RESERVE-
'
Revenue Bond Debt Service --- --- --- --- 12,000 --- --- --- --- -12,00D 2
SEWER REVENUE RENEWAL 6 1MPR. RES.- --- --- --- --- --- --- --- --- --- ---
-� Waste Water Treatment Facility --- --- 25,400 --- --- --- --- --- --- ---
WATER OPERATIONS --- --- --- --- --- --- --- --- --- --- 676,194".
..:..Administrative Costs 146,602 --- --- --- --- --- --- --- --- ---
General Obligation Debt Service - 103,250 --- --- --- - --- --- --- ---
`Depr; Ext, -d Impr. Reserve--- --- --- --- 36,000 --- --- ---
Bond 6 interest - --- --- --- --- --- 30,000 --- --- --- ---
Revenue Bond Debt Service --- --- --- --- -- 236,342
' flew Subdiv. E Oversized Water Main --- --- 124,000 --- --- -�- --- --- --- "'
WATER REVENUE, DEPR, EXT, E IMP. RES- --- --- --- --- --- --- --- --- --- --- 36,000
' ...'':'WaterMain�Extensions --- --- --- --- --- --- --- '-- --- 25,000
_REFU2" Water Mains --- --- 11,000 --- --- --- --- -_. -_- ---
REFUSE
SE COLLECTION OPERATIONS- --- --- --- --- --- --- --- --- --- --- 48,059
r Administrative Costs 13,260 --- --' --- --- "- --- --- "' _--
Equipment Replacement --- --- --- -'' --- -'- '-- 34,809 '-' --- 126,490
.1LANOFILL OPERATIONS- --- --- --- --- --- --- --- ___ ___ -_-
Administrative Costs 18,852 __ -- --
Equipment Replacement --- --- --- --- _-_ -_- ___ ___ _ 67,638
' 'Land fIll 'Acquisition --- --- --- --- --- --- --- --- 40,000 ---
SPECIAL,ASSESSMENTS CONSTRUCTION- --- --- --- --- --- --- --- --- --- --- 225,000
Extra -Width Paving --- --- 75,000 --- --- --- --- --- --- ---
,sphalt Resurfacing --- --- 150 000 --- --- --- - - --- --- ---
:OTAL 266,20) 224,A0o 470,000 3J, 00 4 .9A5 302,342 100,000 S39,g09. 107138 52_55 _11714,274
`Expenditures d Receipts are not budgeted in this fund. **Total by program.