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HomeMy WebLinkAbout1977-03-01 Info Packet0 Mr. F.dmard H. Jennings Vice President for Budget Coordination and University Services University of Iowa Iava City, Ima 52240 February 24, 1977 ]Dear Mr. Jennings; On February 8, 1977, the University proposed an amendment to the contract k. between the University and the City for sewer service, The City finds the proposal unacceptable and suggests two alternatives: 1. The current contract be amended to reflect the water consuaption formila established by the City by ordinance for assessing sewer charges. 2. Consistent with the provisions of the current contract, the City notify the University every 30 days of the percentage on which the sewer service charge for the University will be based. Si .er y yours, N� G .a�C City Manager cc; City Council Mr. Boyd Mr. Mossman CITY OF IOWA CITY CIVIC CENTER, 410 E. WASHINGTON ST. IOWA CITY, IOWA 52240 319-354-1800 /-f 63 `. I jk CITY OF IOWA CITY CIVIC CENTER, 410 E. WASHINGTON ST. IOWA CITY, IOWA 52240 319-354-1800 /-f 63 `. I The University of to%• Iowa City, Iowa 522.12 Office of the President February 8, 1977 Mr. Neal Berlin City Manager Civic Center Iowa City, Iowa 52290 Dear Neal: -I am enclosing for your consideration, an amendment to the contract between the University and the City regard- ing the use and construction of sewer facilities by the City and the University. As you will note, the amendment calls for a payment basis through August 1, 1978, of 27d per hundred cubic feet of water consumed by the University with annual reviews thereafter based on an analysis of the cost characteristics of the system. If the contract as stated is acceptable, please let me know as soon as possible as I plan to seek approval of the Board of Regents at the next board meeting on February 17 and 18. Thank you for your cooperation. cc: Mr. Boyd Mr. Mossman Enc. Sinc e , Edward N. nnings Vice President for Budget Coordination and University Services 1941 9 AMENDMENT NO. 1 TO CONTRACT FOR JOINT CONSTRUCTION AND USE OF SEWER FACILITIES BY CITY OF TOWA CITY AND STATE UNIVERSITY OF IOWA This Amendment No. 1 to Contract- for Joint Construction and Use of Sewer Facilities by City of Iowa City and State University of Iowa, dated March .11, 1966, is entered into this day of , 1977, by and between Iowa State Board of Regents for the use and benefit of the State University of Iowa, hereinafter referred to as the "UNIVERSITY," and the City of Iowa City, Iowa, hereinafter referred to as the "CITY," pursuant to the provisions of Chapter 28E of the Code of Iowa 1975; and, WHEREAS, the University and the City have previously joined in the construction of a sewage disposal plant and an agree- ment for the use of the same and connection thereto of the sewers of the University, and have amended the same and said contract is now in force and effect; a copy of said original contracts and all amendments thereto are attached hereto and made a part hereof; and, WHEREAS, said contract now in force and effect states that the City will charge the University a sewer service fee based on a percentage of the established city water rates for the i quantity of water used; arid, WHEREAS, City Ordinance No. 75-2774 includes a provision which became effective on August 1, 1976, changing the basis of determining sewer service fee from a percentage of established water rates to a flat rate for the quantity of water consumed, that rate being 274 per hundred cubic feet of water used. NOW, THEREFORE, the parties hereto agree as follows: 1. Effective August 1, 1976, through August 1, 1978, the City will charge and the University will pay a sewer service fee not exceeding 274 per hundred cubic feet of water consumed. r • _ 2 • on August 1, 1976, and at one year intervals therr-.after, a new rate shall be established based upon a cost- analysis conducted jointly by the City and the University. The rate established shall represent the actual cost to the City of ' providing use of sewer facilities to the University, and shall take account of the costs to the City which result from charac- teristics of University usage, which include but are not limited to: flow volume; strength; the University's investment in a 1 network of sewer lines; University capital contributions to t i the City for construction of sewer facilities; the University's investment in and maintenance of sever collection systems; and .i administrative and overhead expenses saved by reduced services ,.j to the University, such as billing, collecting, and meter service. Future rate revisions will consider costs and cost alloca- tions separately for sewage treatment plant operation and main - i If tenance, collection system maintenance, and capital costs. Initially during the period August 1, 1976, through July 31, 1976, volume of sewage will be measured by volume of water con- sumed. It is understood and agreed that the University will study the feasibility of metering sewage flow and where such installations are practical and in accordance with generally accepted engineering principles they will be installed after review by City representatives. fiu?:.:r� l+ 2. This Amendment No. 1 shall become effective only upon f, its acceptance and authorization by the City of Iowa City as (. required by law therefor and acceptance and authorization by the State Board of Regents as required by law therefor. 3. In all other respects the Contract for Construction and Use of Sewer Facilities by the City of Iowa City and the State University of Iowa shall remain unaltered and in full f: force and effect. s 3 - F. IN WITNESS WHEREOF, The parties hereto have caused this i ;3 agreement to be execuL-ed'on the date first above written. y `i. Y ( t CITY OF IOWA CITY IOWA STATE BOARD OF REGENTS By By Executive Secretary Attest City Clerk <_ 1 III *city of Iowa CHO MEMORANDUM DATE: February 11, 1977 TO: Neal Berlin, City Manager y FROM: Anatolij Kushnir, Assistant City Attorne N RE: Taxicabs and Chapter 5.16 of the Municipal Code FACES Applications have been submitted by Yellow -Checker Cab Co., and the Super Cab Co., Inc. for renL-.,ml of taxicab license. All but one of the applications submitted state that the applicant is the owner of the motor vehicle to be used as a taxicab. jizyily. J: 5.id�YYY Y 1. What are the requirements of the present ordinance (Chapter 5.16 of the Municipal Code of the City of Iowa City, Iowa) as to who may secure a license to operate a taxicab? 2,• What are the procedures set forth in Chapter 5.16 for the licensing of taxicabs or the renewal of taxicab licenses? 3.. What powers does Chapter 5.16 confer upon the Traffic Control Board and the City Council in the licensing of taxicabs? CCICIMlCNS 1. Chapter 5.16 requires that the applicant be the owner of the motor vehicle to be utilized as a taxicab. The procedures as set forth in section 5.16.3 of the Municipal Code for original applicants should be followed for any applicant/owner other than Yellow -Checker Cab Co., Inc. and the Super Cab Co., Inc. 2. Pursuant to section 5.16.2 the applicant/owner must submit an application along with a license fee. Section 5.16.3 details the specifics as to licensing procedures. These procedures include: a public hearing, an investigation, a declaration that public convenience and necessity require the taxicab service and that the public is and is not adequately served by the existing taxicab service. 3. In considering an application for an original license or a renewal that Traffic Control Board and City Council must deterndne whether public convenience and necessity require the licensing of such taxicabs. In making such a determination section 5.16.3 authorizes the Traffic Control Board and City Council to consider the following factors: ZA -2 - whether the demands of the public convenience and necessity require such service 2. financial responsibility of applicant 3. the number, kind, type of equipment 4. the schedule or rates proposed lto be charged 5, color scheme to be used by app nt 6, increased traffic congestion 7, other relevant facts as may be deaned advisable or necessary. 4. The City Traffic Control Board and City Council are empowered by section 5.16.3 to require taxicabs to be equipped with taximeters and have final authority as to rate structure. DISCUSSION 1, 'Vho Can obtain a License. Section 5.16.1 states in part that "No person, fine or corporation shall operate any taxicab.•• in he unless it is duly licensed thereforeps provisions of this Chapter." (gypsadded�Sectionh5t16.2 states in part that "Applications for license for taxicabs shall be made by the owner thereof and filed with the City Clerk. (Emphasis „ added) Head together the intent is clear that a license can only be issued to an applicant who is owner of the motor vehicle to be used as a taxicab. Submitted with the applications by the Yellow -Checker Cab Co., Inc. and the Super Cab Co., Inc. is an application by, the Yellow - Checker Cab Co „ Inc. for a license for a taxicab which is owned by Mr. Stanley A. Hostetler. The application as submitted is invalid by way of section 5.16.2 of the Municipal Code. If Mr. Hostetler wishes to apply for a taxicab license he must do so as an original applicant in which case the procedures as set forth in section 5.16.3 must apply. Taxicabs. Upon an 2. Section 5.16.3 -Procedures; for Licensing_ application for an original license by an applicant/ovmer a two- fold process is then implemented. First, the application is �vpoe� bythe citylEngineerlandanthe City Clerk. The Traffic Control Board then sets the application for a public hearing ng specifics: and conducts an investigation as to the followi 1. whether the public at the time is adequately served, 2, whether the public convenience and necessity require such taxicab service? 1 with 3, whether the vehicle and the owner comp y the provisions of the chapter? 4, whether to reccamend to the City Council that it grant or deny the application. 5. what are the qualifications of the drivers. Upon making such determinations the Traffic Control Board files -S- its recommendations and findings with the City Council. At this point, phase two commences and the City Council then considers the application. The City Council shall consider the report by the Traffic Control Board and may conduct additional investigations as it mhy desire. At this time the City Council can then grant or deny the application. If it grants the application it shall do so by resolution. This procedure is required for original applicants but pursuant to 5.16.3 is not mandatory for license renewals. However, the Traffic Control Board and the City Council can cause applications for license renewals to follow the same procedure stated above. 3. what can the City regulate? As noted above prior to the granting of any license boththe Traffic Control Board and the City Council must make a determination that the "public convenience and necessity require the taxicab service." In making the determination section 5.16.3 directs the Traffic Control Board to consider the following factors: 1. whether the demands of the public convenience and necessity require such service 2. the financial responsibility of the applicant 3. the number, kind and type of equipment 4, the schedule of rates proposed to be charged 5. color schen- to be used by applicant 6. increased traffic congestion and other traffic related factors 7. other relevant facts as nay be deemed Included with the above, the board may determine the qualifications of the drivers. As noted earlier this procedure may be implemented upon application of license renewals. Thus it seems the City may deny an application if any of the above noted factors do not satisfy the City Council. As it can be seen, equipment and schedule or rates are among the factors which can be considered. Thus, it seems that the City does have the authority to require certain equipment in taxicabs such as taximeters or it can deny an application because of the rate structure. City of Iowa Clia MEMORANDUM DATE: February 22, 1977 TO: Neal Berlin, City Manager FROM: Rosemary Vitosh, Finance Director PIV RE: Newspaper Recycling Program NEWSPRINT RECYCLING PROGRAM February, 1977 Surplus (Deficit) Beginning RECEIPTS: 41.4 tons X 40% of $45 = $18 DISBURSEMENTS: Labor$582.97 Equipment 263.52 Surplus (Deficit) Ending J fly cc: Dick Plastino $(8,689.80) $ 745.20 $ 846.49 $(8,791.09) Y6s I '' c gqv 04 gotwa Aty MEMORANDUM DATE: February 25, 1977 TO: David, Pat, N.1ry, John, Bob and flax FROM: Carol RE: • Fhergy Comni.ssi.on Attached is a draft copy of a proposed ordinance establishing a Resources Conservation Comission. Nfax and I changed the name because we thought it was more descriptive than the old name of Energy Commission. bTax and I met for lunch and went over my original draft. I believe the one before you now pretty much encompasses all of our agreed upon changes. The two starred paragraphs under the duties section were added by me as a result of comments I received from various individuals in response to a menu to then asking for their suggestions. The following people responded to my request for corrections, .suggestions, etc. and I would like to thank them for their effort: Horace Amidon, Gene Dietz, Rich Gcshwiler, Bill Dennis, Bob Bowlin, glary Rock, Dick Plastino, Julius Ilan, Neal Berlin, and Tom Cilek. 0 419 t 'O my ti ORDINANCE N0. AN ORDINANCE ESTABLISHING A RESOURCES COHSE MMISSION FOR THE CITY OF I(Y A CITY, I04LA. BE IT ORDAINED BY THE COUNCIL OF IONA CITY, IOWA: SECTION I. PURPOSE. The purpose of this Ordinance is to provide for the health, safety and welfare of the citizens of Iowa City, Iowa, through the development of short and long range measures and policies regarding the conser- vation of resources and the wise use of available forms of evergy. SECTION II. ESPABLISH"4E`7S'. There is hereby established a Resources Conservation Comnission for the City of Iowa City, Iowa. SECTION III. WviMISSIOq MEMBERSHIP. The Resources Conservation Comnission shall consist of seven (7) members to be appointed by the City Council. In considering the appointments, the Council shall endeavor to maintain a commission membership of at least four (4) persons who by training, education, experience or demonstrated interest are knowledgeable in matters pertaining to energy use and conservation'. All members of the Commission shall be qualified electors of the City of Iowa City, Iowa and shall serve as members of the Commission without compensation except for any expenses deemed reasonaible and budgeted by the Council. SECTION IV. TFX MS OF OFFICE. The term of office of each commissioner shall be three (3) years; but of the members first appointed, three (3) shall -serve until January 1, 1980, and four (4) shall serve until January 1, 1979. Of those members appointed January 1, 1979, two (2) shall be for three (3) years and shall serve until January 1, 1982, and two (2) shall be for tFA (2) years and shall serve until January 1, 1981. Of those members appointed January 1, 1980, two (2) shall be appointed for three (3) years and shall serve until January 1, 1983, and one (1) shall be appointed for two (2) years and shall serve until January 1, 1982. There- after, all shall be appointed to serve three (3) year terms. SECTION V. DUTIES. The Commission shall serve as an advisory body to the City Council of Iowa City, Iona. The Commission shall research, review, and reoomnend policies, rules, regulations ordinances, and budgets relating to matters F of energy and resource conservation and provide recommendations and reports to the City Council on the activities of the Commission. The Commission shall at least annually transmit to the City Council a report of its activities. The Commission shall exercise broad responsibility for the development of resource conservation policies and shall pay special attention to long-range planning and programming. The Commission shall, for the public and private welfare, make recommendations IIS on conservation and energy matters that could be utilized by the public and private citizenry. These measure may relate to local governmental and quasi -public agencies as well as to private residencies, investment properties, retail and commercial properties. The Commission may, .at,the request of the City Council of Iowa City, Iowa, 6� serve in an'advisory capacity relative to contractual arrangments between the City and energy utilities. At such time that the Federal Government establishes a National Energy 0A Policy the Commission shall -review that policy and make recamendations to the 0 _z_ Council regarding local adaptation to said National Policy. SECTION VI. SAVINGS CLAUSE. In the event any section, provision or part of this Ordinance shall be adjudged by any court of competent jurisdiction to be invalid or unconstitutional, such adjudication shall not affect the validity of the ordinance as a whole, or any section, provision or part thereof not adjudged invalid or unconstitutional. swiloN VII. REPRUER. All ordinances or parts of ordinances that conflict herewith are repealed. SECTION VIII. EMMIVE DATE. This Ordinance whall be in effect after its final passage, approval and publication as required by law. It was moved by and seconded by ordinance be finally adopted and upon roll call there were: AYES: NAYS: ABSENT: MUM: City Clerk First Consideration Vote for passage. Second Consideration Vote for passage. Date of Publication Passes and approved this day of i i 0 Balmer de Prosse Foster Neuhauser Perret Selzer Vevera that the i Mayor 1977. M o. L A LIST OF PFOFF.SSIONS FOR THE COUNCIL TO CONSIDER WHEN MVING APPOINUMUS TO THE RESOURCES CONSERVATION CU MISSION: 1. Iowa -Illinois Gas, and Electric representative 2. Building contractor 3. Local engineering consultant 4. Hare economist S. Ecnanics 6. Engineering --University 7. Architect 8. Transportation 9. Fanmx 10. Well digger 11. University hydraulics lab 12. US Geological survey representative 13. EnvironmentaTist(by education) 14 -conservationists 15. Health fields This suggestions were given to me by the 9 or 10 people who responded to my call for.help in drafting the attached ordinance. List, coni. --I forgot to turn my paper over: 16. Urban site and energy planning 17: Physical astronomist 18. Physicist 0 0 C oII.rACRCC n n� �./ • CNBC CCA. UO WASHINGTON Si. IONA C1Y, 10A 5240 j 319054q 8D0 a aan4 crcv, lowa February 24, 1977 Nancy Seiberling Chairman Project GREEN R.R. #1 North Liberty, Iowa 52317 Dear Nancy: I have received the statement made by Project GREEN to the City Council which supported recycling leaves. I'm somewhat perplexed by the letter since we have discussed this subject many times. As you know, the City presently uses all leaves to cover earth stock piles at the City Sanitary Landfill so that the cover soil will not freeze. Not only are the leaves useful for preventing freezing of the soil but the leaves become mixed in the cover soil which makes the final cover soil somewhat better as a medium for plant growth. The same situation exists with regard to sludge generated at the Sewer Plant. At the present time we are using all sludge to mix into the final cover at the Sanitary Landfill before seeding it with grasses. If, through a failure to communicate with you, I have led you astray on this matter. I do apologize. At the present time we are utilizing all leaves for a worthwhile purpose and I cannot see any raw materials that would be available for leaf composting. Sincerely, ck Plastino Director of Public 'Works DP/jp cc: Neal Berlin City Council Dennis Showalter f, 68-1 0 0 COMMITTEE ON COWUNITY NEEDS AGENDA FOR MARCH 1, 1977 -- 4:00 p.m. RECREATION CENTER MEETING ROOM A 4:00 human Needs Research Connie Echternach 4:30 Discussion of Membership Andrea Hauer 5:00 The Impact Evaluation Approach to Neighborhood Preservation Doug Lee 5:30 Committee Business Newsletter -- Horace Amidon 3rd Year Application -- Julie Vann Neighborhood Meetings -- Julie Vann Upconing Activities -- Julie Vann 6:00 Adjournment M ssS h u •:� ; .tl LIh P Iouia Residents ; Win a::Case on Use,. Of. � Fe'deral Funds .z; By EBNi;i;HOPSENDOLPH '. 30Ea toTrse Yat Tmn wASMGTON;. Feb. 14—Low-income' citizens of Davenport, Iowa, in' a case, that could shopeTederal policy, have won a consent decree in; Federal court compel- ling theircity!goC'spend less Federal money 'on tenniscourts-and;; more on housine for the [boi .*n- '` - � - ." 'P<� closed heard I the suit on a decree remedy the of houstng;opportunities for all. }�Chstngesiin Budget. ftiey: agreedltm: a foilowmg changes - the ir:.oelgienyaL`.budget "submitted to the leral IAn expenditure'of,$45,000 to hire two isingstafP;members to Implement a ising.programfor epoor.. ICreatlgn•of,a;$20,000 slot for a Pull e?"attorndy-investigator" to combat isirig'discrimination. :- IAn' expenditure.:of $30,000 to stir[ "Inner-city development corporation" t would seek:to',expand uses of city Ffor the use of poor and moderatedn- ie'dtizens,,;ildcluding housing' and messes:...',; The .expenditure or $225,000 to buy 1 for multifamily housing and to rubs ate existing housing. I movethatwould not Impose new roses, the city -promised to set up a id bank". to supervise land set aside future construction of multifamily sing. 05 Important, the complainants' law - say. Is that the Federal District rt In Davenport will retain Jurisdic• over the agreement to see that the follows through on Its promises:-- •' - 4/701 0 :Mayor Mary Neuhauser Civic Center Iowa City, Iowa Honorable Mayor: 11 RECEIVED NO 2 2 1977 r'ebru?ry 20, 1977 I would like to take this neans to express i+y displeasure of the use of my name over a parcel of property on North Dodge Street, now in controversy of a buildin3 per.nit. At one tine I was a p�trtnor in the rentsl property on Governor Street, but as of November 1975, I withdrew fro -i the partnership and nave no le;al or financi=ll part in tois cron- erty. 1 find that a member of the Council was asked to refrain from voting, because he is a friend and property o,m er of cline. I believe he was elected by the people of Iovv'a City and has no tie ;•rith anyone over tnis vote. 1'nis is American and 'we should never deprive a person of their vote unless we have sure proof of our statements. 1 ':could be very glad to off -r and snow proofof these statements. 1) Pr,)perty was sold to Wayne i.e^pf b. -I.- the .Burger Construction Co., 3) Mr. Kempf naid by cnecka all the imorove- -nents placed on the property. I beta -,.e a partner Oece-ber 1, 1973 and as stated res13ned or sold my interest November 1975. Thank .you for a mance to clejr this matter uz,. Sincerely, 4/7/ LaVerne J. an �y J1 1704 N. Dubu.1 e R6sd Io:ra City, Iowa 4/7/ • City of Iowa City DATE: February 17, 1977 TO: Neal Berlin, City Manager FROM: Rick Geshwilcr, Senior PlannerCt% RE: Comprehensive Plan Progress Our planning work directed toward the preparation of a comprehensive plan has passed a milestone. The City now has information available so that it can prepare a technically sound plan for land use, trafficways and comm- unity facilities. The Population, 1976 Land Use Summary, Report on the Environment -Vegetation Guide reports are printed and available to the public. Trafficways, Housing and Development.Guidelines reports have been presented to department heads and go to the CPCC on February 24th. The Community Facilities - Parks and Schools report has been presented to department heads and is being revised to include the Library. It will be finalized in March as a Community Fac- ilities report which also includes public buildings, public safety, and the airport. Work is currently under way concerning utilities, economics, land forms and land use organizational concepts which has produced our current technical capacity to produce a plan. These other reports are expected to be completed in March. The production of a comprehensive plan also requires that 'citizen partici- pation and policy formulation direct the application of planning principles to reflect the goals and objectives of the City and its residents. Citizen Participation - The sample survey that was made in January has encount- ered an unfortunate problem. The completed surveys shipped to Washington via Federal Express were lost by Federal Express. The City is currently pur- suing several courses of action to assist Federal Express in locating the survey package. The sample survey is an essential step in meaningful citizen participation and it is expected that a decision will be made during the week of the 21st. concerning what course of action to follow since the surveys have been lost. Policy Formulation - A schedule for plan development is being prepared for the CPCC to consider on the 24th. It is essential that an easily understood process is established and agreed upon, if the plan development is to move beyond "technical capacity" to a plan developed by the CPCC with citizen participation guiding their decisions. RG:rf Taxi Operations Cost Comparison and Future Prospects These remarks by Donald E. Somers, President, Yellow Cab Company, Red- Bank, ed•Bank, N.J., presented at the first annual transportation conference at Mount Laurel, N.J., outline the speclal needs of New Jersey's tax] operations. A.conference of this nature should "cover all types of transportation; an extremely important issue and pro- bably the ro- bablythe most important single factor -. in the growth of our country. What should transportation be and .,_..do? It should be a system that offers mobility of persons and goods -pack- ages and people. It should be quick, efficient, economical and convenient. lof t should be able to take you direct- ly doorrr to door without transfers no two-bloek walk and 20•minute wait for to Number Three. It should be ab to perform these services twenty ur hours a day, seven days a week. It should be reasonable in true cost nd should provide a fair rate of return n investment. . -Of course, I'm talking about taxi. ab companies, paratransit companies. here is no method of public trans- ortation that offers more in the form fconvenience and economy. I mean ealtrue economy, The taxi industry s the only form of public transpor-ation that pays all forms of tax, even hose that subsidize our competition. e make no drain on tha public cof• ers;we are not subsidized. Our industry is often the only form f transportation available in the I , JANUAfY, 1977, TAXICAB MANAGUINT communityafter 6:O0or 7:00 PM. We annually transport more passengers than the railroads and about three- quarters as many as in the 40 -to 50- passgnger transit buses. We employ more than the bus and rail industry combined. We serve more com. munities than bus and rail combined. We generate more revenue than bus and rail Combined, more than double. Did you ever'call a bus or train to take you to a doctor, or to the market, or to get -you to the maternity ward at 3:00 AM? We fill a vital role in the local transportation scheme, but are routinely overlooked when it comes to local planning, even by the guy that took a cab to the meeting. This must not continue. Many companies operate more than just four -door sedan taxicabs. We have had wheelchair van service for several years;—we call it Medi -Cab. We instituted a 20°,6 discount for senior citizens several years ago. The mix of our operating fleet includes wheel chair vans, type two school buses, Cadillac Limousines, minibuses and thirty-five Yellow Checker Cabs. We estimate we carried 400,000 passen. gers in 1976 and delivered about 59,000 packages from telegrams to computer parts. We are truly a Para. Transit service company. We are supporting ourselves, serving the public and industry, providing jobs and serving the special needs of the elderly and handicapped without sub. sidy. And we are paying taxes. 1 wonder hose many of the programs you are proposing and hearing about intend to do as well. r Out Company participated in a plan to have a discount system on a County- wide basis. The idea was to have Seniors pay 50% of the normal fare as is done on trains and buses. The Planning Board put the proposal together and referred it to the Bus Sub -Committee of the Monmouth County Transportation Co•Ordinating Committee for their consideration. They approved and sent it to the Freeholders for consideration. It seems that politicians decided that four vans would be purchased to serve the transportation needs of Monmouth's 51,000 Seniors. So Senior Citizen's Area Transportation (SCAT) was given birth by the board and adopted by the Office on Aging. SCAT crovides free service to Seniors in participating communities:. thow that pay 510.00 a day. The program 19 y %3 1 ' is funded by Title 3 (HEW) Coto * matching In Kind services, CETA cipient comfort, convenience and of the UMTA Act encourage • drivers and the S10.00 per day per dignity. People over sixty do not maximum feasible participation of van per Community. With count. like to climb stairs let alone climb up private enterprise in carrying out the ing the ridership in the first month, into vans. My company commis• local urban transportation program. let's take a look at January to June sioned a study of other programs in Pursuant to that policy, UNITA as of 1976 in ridership and cost, the County and in all fairness, the part of the annual review of the TIP, 1. Annual SCAT system is probably the most UMTA shall insure that local taxi Budget- S106,000 (Title 3, matching and CETA) cost efficient -even at several times operators and other private trans. 2. Vehicle operating cost- S1 1.76 taxi rates. Transportation systems portation providers have been afforded operated by government and academic a fair and timely opportunity to par• per vehicle per hour types often look good on paper but ticipate in the development of local 3. Average trip length. 1.83 miles 4. Passenger operating a paratransit system is transportation plans and programs and volume. 6.12 riders always proven to be more cost to recommend the inclusion of private per hour efficient when done by an Paratransit services (including services 5. Cost per passenger per entrepeneur, for the elderly and handicapped) $2.89 Most of the funding for projects in the TSM (Transportation Systems 6. Cost per passenger per mile. of this nature is through either HEW or Management) plan and in the annual S1S6 UMTA. CETA generaly provides fund. element of the TIP (Transportation This service competes with me in ing for drivers. I've not yet seen a sign Improvement Program). UMTA will Red Bank where we began our dis. that HEW knows the industry exists not provide financial assistance to any count program and also allow two to even though in Section I we are re- publically owned mass transportation ride for the price of one. The SCAT ferred to as "efficient community or private non-profit organization for system had its best month in June and services including low cost trans. the purposes of operating paratrar.c,t its cost was $1,066 to carry ,369 pas. portation". The purpose of Title 3 services in competition with sengers/trips as opposed to less than is to "concentrate resources.... and co- vara• transit services proposed or already $300 for the use of our taxicab ordinate service systems with pro. provided by an existing local taxi system. So the taxpayers are getting viders of Social Services." Transpor• operator or other it in the wallet and a private business is tation is defined as a Social Service, Private transpor• tation, provider." UMTA has mise subsidizing its competition. It should This Title also provides "that no Social the language of its Act quite t s+ar. be pointed out that SCAT is only Service will be directly provided by a We in the industry cannot o,rsd available there two days a week from State agency or area agency except "free" competition 9:30 to about 3:30, and generally where provision is necessary to insure any more v,an General Motors or Bell Telepht:,re• goes only to two of the food markets. • an adequate supply of such service." - I would like to close with a quote The SCAT system in its program There is further reference in the HEW from Robert Patricelli, the Ad,-,,,. history states that it only serves Titles to "'all Transportation systems" istrator of UMTA: 'The private taxi one percent of the Seniors in the "portal to portal" service and enough industry now serves more rr+.•r,ue County and is hopeful of raising others to convince me that such a passengers on an annual bans man that to two percent in 1977, an system as SCAT is in violation of the all rapid transit rsystems. I expenditure of $100,000 to serve spirit if not the letter of the law, cv gym• agine no worse eventuality for ..,,sit oijsly one percent of the 51,000 The CETA Act provides in Section authorities than the disappee,.•nr of o(igible Senlorsf The system is cur- 208 (a) "that the Secretary shall not private taxi companies and the re• .gently after more and larger vehicles to provide financial assistance for any sulting pressure on public autMrr• try to get that two percent. Un- program or activity unless he deter- ities to provide similar kinds of fortunately there is an inclination on mines... that the program shall not re- service with public subsidies. rh,.r.. the part of any publicly -funded pro• sult in the displacement of currently - is simply not enough public r feet to expand and perpetuate its employed workers." I think the law , t, ting capacity available to:uppu,' scope rather than recognize a fail• is violated here also. s public transit if authorities must also .ure and cut losses. Actually every. UMTA has decided that taxicabs serve the population body in the County is after some are indeed a part of mass transpor- and trip pur• poses that are now served by the tax. public money to get in on the "E tation and has further taken all nece• industry." ' & H Bandwagon". At least ten other sary steps to prevent UMTA funding We do not intend to agencies are in the market for a nice of a competing project. Section 3 of continu, watching and studying while a administrator's salary, cousin Joe as the Act says that "all modes of trans• pot tion of our business is stolen by coordinator, a secretary, telephone portation will be considered when government projects. We feel that operator and a driver for a van or two. planning a project to serve the needs the laws of HEW, CETA and UMTA Maybe a station wagon for a back-up, of the community effectively and are clearly being violated. We feel guarantee you that with my cur• efficiontly." that the time is long past that local rent staff ,we could operate at least To quote from the proposed governments can apply for twenty systems like SCAT and do so Policy Statement on Paratransit grants without proving need, cost effect - at a level of service that gives the re• issued recently. "Section 3 (a) and 4 iveness and cost efficiency. ' 20 JANUARY, 1977, TAxICAs MANAotM[NT ENVIRONMENT 0 The principal author of The Limits to Growth talks about the age of scarcity When it was published three years ago, The Limits to Growth delivered a grim and controversial waming: The world must halt industrial and population growth or risk collapse within 100 years. To environmentalists, it was a profound and sober message, and the book became the bible of their move- ment. But to economists, it was an in- tellectual fraud, a computerized update of the discredited theories of Malthus. There is, however, no dispute about the book's impact. It is widely used in col- lege courses, it has been translated into some 30 languages, and more than 4 - million copies have been sold. These days, the book's principal au- thor, Dennis G Meadows, 32, is focus- ing on shorter -term issues—ranging from energy and pollution to land use and agriculture—in an effort to develop new policies for the U. S. Now an asso- ciate professor of engineering and business at Dartmouth College, he tells why his earlier warnings are even 'more relevant today and how the na- ,tion can adapt itself to the coming age of scarcity. Do you a 011 think the limits to growth will be reached within 100 years? Nothing has happened to alter any of the basic ideas in The Limits to Ce moth. If I had said three years ago that there would soon be an energy crisis, massive famine, beef sold on the black market, formation of cartels, and ertision of environmental standards, ,rriost people wouldn't have believed it. DW wasn't the energy trials triggered by apolitical act rather than depletion of phys. lealrescurees? The Arab action was made possible by a physical reality- dwindling oil and gas reserves. Why did they do it then, not 10 years earlier? Because 10 years ago the U.S. was an oil exporter and we could have increased our oil produc- tion so that the Arabs would have had very little leverage. Now, we've used up the best part of our oil and gas. There wouldn't be an energy crisis if oil were plentiful. We're coming to the end of the depletion life cycle of oil and gas, which are the only cheap energy sources. Why won't the price mechanism wom of this scerclly and adjust supply and de. mand? Price just doesn't provide informa- tion on long-term issues. To have evolved our energy system in orderly fashion, we should have begun in the early 1960s to develop a coordinated program of conservation and alterna- tive power sources. Yet the price sig- nals that would have triggered that re- sponse didn't show up for another 20 years. At the momwnl, we scam to have a glut of oil. Doesn't that Indicate the price mwcha- nlamis waking somewhat? It's just a short-term blip. The price system only reflects the next couple of years. It's not picking up the depletion of oil and gas 20 years hence, just as it didn't pick up in the 1950s the crisis we have today. If you want to understand where we are going, don't pay atten- tion to price. Pay attention to the un- derlying physical realities. The U.S. will be plagued by an energy crisis in one form or another for the next 20 years at serious cost to our material standard of living and political stabil- ity. We're moving into a period where price will play less of a role anyway. That's because price rations supply dis- proportionately to the rich. As the on - rich grow in political power, they'll he less willing to see things allocated by price. They'll put pressure on the gov- ernment to keep prices down. You're seeing that in energy now. Every- body's in favor of higher prices as long as they don't have to pay them—the poor, the truckers, the consumers in New England. The adaptive mecha- nism that economists always talk about as a way of solving problems of scarc- ity tends to break down under scarcity. What Il the oil cartel collapses end prices return to $3 a 6661 Disaster. We'd forget about conser- vation and alternative fuels. We'd chug along for another 10 years and then collapse. Wed simply be further out on the limb, locked into it more energy -in- tensive society with less time to change.. What then, can we do about energy? Over the next 40 years we've got to move this country off oil and gas and on to coal as a source of gaseous fuels and solar energy for heating and tido- tricity, How would you deal with the envlronmen- 'It's likely That the U. S. economy is going to deteriorate very seriously' —Dennis Meadows tal problems of coal? The environmental damage caused by massive strip mining in the Nest is really not very great. It's momentous for the •10,000 people who live out there. But viewed in terms of the whole coun- try, it's trivial. I'm willing to assume we can solve those problems. It doesn't mean making a Ruhr Valley out of the whole country. We can't get started on massive coal development given our current air pol- lution standards. A rutional energy strategy would allow standards to erode between now and 198.5, then be tightened again .. The quality of the environment in the 1990s will be much higher if we start a program of mas- sive coal use now than if we don't. The consequences of energy scarcity are much more environmentally damaging than maxi mum coal development. Environmentalists greeted units with great onthuslesm. Now, you're saying slan- dards should be relaxed. Have you had any adverse reaction? Reprinted frnm the May 121h, 1975 blue or nusiNESS WEEK by spedal perms slon. (c) 1975 by McGraw 11111. Inc. y7y Sure. But I'm not advocating unlin ited power growth. This country ca get along just fine with something about its current power output. As part of any agreement to relax standards temporarily, environmentalists should seek a commitment to a steady state in energy by some date. If we don't estab- lish such a social contract, there will be both a deterioration of our energy sys- tem and a backlash against environ- mental laws. If we can move from all to coal and then, presumably, to solar power, why are then limits to growth? In our model we never ran out of re- sources. We simply drew them down to the point where they demanded so much capital to find, extract, and dis- tribute that you couldn't sustain growth in other sectors of the economy. That's the kind of scarcity we'll see. There will always be some oil, gas, aluminum, and so forth under the •ground. But they'll become so capital intensive, we'll no longer be able to avail ourselves of them. In a sense, we won't run out of energy, we'll run out of the demand for energy. People don't > . perceive this point of capital intensity. We're moving into a period where the capital intensity of energy is very much greater than it used to be. A lot of other terminal uses of capital—con- sumption, agriculture, environment, and services—are also demanding more capital. What we are doing, though we don't perceive its effects yet, is sucking so much capital into terminal uses that we're destroying the future pr'Joetive potential of the country ... A larger and larger component of ON? is going - toserviceitself. What aro the consequences? We will not be able to provide the same flow of materials and energy through the households of America in 19 to Mystics saws can today. Thema. firial hema- terial standard of living will have de - Alined sufficiently by the end of the 1980 to pull the rug out from under a lot of mass consumer markets. I think it's likely that the U. S. economy is go- ing to deteriorate very seriously. What can be done? Themost constructive response is to prepare to satisfy our basic needs with lower material and energy require- ments. The Europeans use 50% of our energy per capita. We could have that life-style. The important thing is to pick a stable level of energy output— even 50% more than now—and figure out how to get to it. But we can't build in increasing energy use year after year. Isn't If possible that new technologies will reduce the capitol Infenslwness of energy? Isn't It possible that you have un• derestlmated the ability of technology to push back the physlcalllmits to growth? We are experiencing a rapid rate of exponential growth in all material as- pects—population, resources, pollution, and so forth. When you have doubling times of 20 or 30 years, you can put the physical limits anywhere you like and you'll still get to them within a gener- ation or two. In our models we assumed that natural resources would be eco- nomically available to us in amounts 500 times greater than we consumed in 1970. Yet, with doubling times of 15 years [a growth rate of 4.6% annually] we quickly get to the limits of our re- sources. Aren't there any hopeful signs? For ex. ample, the population growth rate has slowed dramadcallyln the U. S. It's starting to turn up again. Also, by historical standards we still have a population explosion. If you multiply that by the impact on food, materials, and energy, the population explosion in the U.S. is more damaging globally. than the one in India. For the whole world the time to double the population is now about 30 years. In the 12th Cen- tury it was 600 to 700 years ... We're already in a period of partial collapse in some areas. A secular increase in malnutrition will become very clear in 20 years. You mentioned social and institutional limits. What do you mean? Our current institutions are terribly shortsighted. In politics, we have a short electoral cycle, a one-year budget, and so forth. In economics, corpora- tions are concerned with a rapid pay- back period for their investments. In every case, we're capturing the ben. efits now and deferring the costs. These are institutional limits to growth not subject to technological re- lease. We have to end our preoccupa- tion with the short term. Does this mean an and to the We enter- prise sysfem? There was a time when the notion of the invisible hand had a dominant in. fluence. If you subscribe to this idea, then you believe solving a series of short -run problems will lead to the op- timal path. But it's becoming increns- ingly clear that they lend to long-term deterioration. Until we create a clien- tele for the long term, until we give the future a voice in our economic and Po- litiml system, we're going to be in trouble. Our problems are not 5- or 10 - year problems. They can be resolved only by n consistent program over 50 to 70 years. Does that mean planning? 11 so, what kind? Ve have to go to planning. There has be a long -tern image of where we want to go and a plan to get there. It remains to be seen whether that means a bureaucracy in Washington or whether we can develop a more subtle decentralized process. I haven't any reverence for the vast bureaucracies in Socialist countries. Is there a sublle decentralized mechs- nlsm possible? In our study of corporations, we found that the really outstanding com- panies—Polaroid and iwi, for ex- ample—tend to have a small leadership, maybe one guy, able to diffuse through- out the organization a concept of goals and values. lie pushes those down, not decisions. It guides people in a fashion much more coordinated than you'd have with central planning. We have the capability to achieve that. It takes an image. Isn't It Irmlc that you're suggesting Me corporation—a market creature—as the model of decentralized planning? It's the best we've got at the mo- ment. What do you mean by an Image? How do we make It work In a vast, helerngenaous society where people hew conflicting goals? Recognizing the problems doesn't endow you with all the answers. We need alternative images of the future that we can debate. As it is, we're mov- ing through a fog on a fast ship that takes a long time to turn. And we're being guided by a guy on the bow who is using an 8 -foot slick to probe for ob- stacles ahead. We need an idea of where we're going and some mdar as a forecasting technique. If you don't like where you've going, you change direc- tions. Can you suggest Ingredients ole plan to avert detorloredon? Anyconcretereponse I can suggest to global problems sounds trivial. But what we need are two -million trivial changes, all internally consistent, mov- ing towards a common goal. We need a 30 -year plan, using highway funds, for urbanized mass transit and buses for less dense areas. We need new stan- dards for architecture to take advan tage of solar energy. We need to retro- fit existing buildings for better insulation, heating, and ventilation. We need massive coal development. We need mandatory mileage standards for cars. We need to change eating p it - terns. We need to change our tax laws to encourage greater product life. We need to create incentives for reuse of materials .. . I don't see any alternative but to come up with a plan and push it. ■ 0 0 MONTHLY REPORT - Police Department January, 1977 General: January, by comparison with the prior month and year, was rather quiet. Citizen requests for police services ranged from a high of 124 on January 26 to a low of 11 on January 30. A total of 2,027 citizen generated requests for police ser- vice was received for the month. Two hundred sixty-nine property damage accidents were reported and investigated. Fourteen personal injury automobile accidents were invest- igated and one fatal accident occurred during the early morning hours of January 27. Somewhat over 1,600 parking violations were written; 66 violation citations for moving offenses were issued; and 24 complaints of operating a motor vehicle under the influence were received. A total of 1,907 arrests were made or citations issued by members of the Police Department during January. A total of 75 cases were opened by or assigned to the Detective Division. Twenty-four cases were closed either by arrest or other actions. Police statistical summaries are appended at the end of this report. The puppy people on poodle patrol tried to control felonious felines forthwith and docket dogs determinedly. Bat, birds, dogs and cats and other varied and sundry furry and slithery things were impounded during the month. Both dogs and cats appeared to be affected by the weather or perhaps lunar cycle, with the largest number of pet bites reported in a long, long time. Animal control statistics for January are appended. Goals: Lease purchase with Motorola for new communications equip- ment signed. Contract for construction of women officers' locker room awarded. y 7$' 0 0 Personnel: Two new hires as officers. Desk clerk hired under six month duration CETA contract. One officer resigned to become juvenile probation officer at Grinnell. Two officers attended a two week training session on Scien- tific Investigation of Crime at the Southern Police Institute, Louisville. One officer attended a school on Developing Police Computer Capabilities sponsored by the International Association of Chiefs of Police at Las Vegas. Both of the above schools were partially (75%) funded by training grants from the Iowa Crime Commission. Two recruit officers were assigned to basic training at the Iowa Law Enforcement Academy, Camp Dodge. . 1 2 8 1 15 1 10 rtlWL p ruL1 C R i t"!N'AL HO: 4ICIDE: 3. ROMERY 4. ASSAULT, .. _ S. , PUZGLARY: R, ' LT\CF.NY - THEFT: 7. MOTOR VEHICLETIEFT:.. °: 6TH , ASSAULTS: 3. ARSON: 10. FOWFRY AND COUNTERIFEITING jl. MUD: 12. L'M8E7,2, MENT: 13# 'STOLEN PROPERTY: Euying Receiving, Possessing; -. VANDALISM: 15., MWONS: Carrying, Possessing,, etc. 1G. PROSTITUPION &ND C0"u`1ERCIMMED VICE: r. 17. SF\ OFFENSES: 13. NARCOTIC DRUG LAWS: ' 10. G& BLING: ..r 20. OPFENSrS AGAINST THE FAMILY AND CHILDREN: ?)•. DRIVING UNDER T( INFLUENCE: 22. UQUOR LAWS: 7.3. DTM.`N':CX ESS: 1 2 8 1 15 1 10 52 r' (i? ?"u7: : c A"!)1((,: j(,1 TRA 75 '^ATAT, 1-:TL'Oh.:rT;l? Ci :: P7rC ACC;.-MIM7` q1 • h4 I I I 77 0. 31 ,C^"„t".r, ilddlr,' �1(TG VIl}tT_C,;., TRti rT.C; Acr�I I — 269 1 – 32. ] In i)Ai AG.• '.:CTOA VI'11SC11 T.IU,rF C AcC'D, ! j-- �--- — �r- --= I_ 1� o'ri r mr,i.r,c 31, tamp TC ����' JJ• !lair.. ICCTT �iil: � -- r . 3, r I i — ;c. Alwy L: i9, L'J1;5: ' Ila. ;l'•'.iC''"!1u5 ili'iiS; tT�: �.l;: I I I :I r3 it -- I It:l• . cn-„)r,r ili':Ai'i( A!tI) t1U:1;t;S r01i11J1: � . I PTCI ^rct; cnla;i) ron: ' 3 I 1)c,'^ WR.t•,A1 .__._.�.�----' %ui... CC�„'LA.iS:�S I •in��l I � I � i L 1 __l '_i � n'??I�LP,it1'• A { �.• T'0 i i^^o. lttin� Cn,,n;T,.•i+^pTTI„0; 0.".i•L` "n' pin, ��. ::AiO•SS: 11, n?CSTITUTIO!!: Sr r :nES AGAMIST g •, fILY AND CllILI)1t1;11: G. ,:A^COTIC nMIO, I!Q•is: LI-Z.'O , L;dasDal: ,,, 9, A"_COR^!'.RLY CO1101.'CT 'nn• tr�tC1.LC1C'i .'°•LIRE"'C: Or LIQUOR: n� • pT411 \TTMr pn 1I0!�1 p:�:',/.Yrs:'. .t•'. l-Oc.".Ligq.✓ .J; :,uu,:y 31, 1977 TO: Chief Barvey Mi) ler FROM: Captain K. L. Stock P.E:January 1977 'Monthly report - Iowa Ci.ty ')piecti.vL Bureau It must be noted that wcie than50% of all bureau cases are continued' and `oa-,ny :r assisting',other dopartmrnts." In 'this respect cases c dsed in other departments from our information is`not',inclosed'.as 'open or closed cases. In January 1977 - an approximate 75 cases were opened and an approximate closed either by arrest or no further on cc -se: 24 cases. This as can be seen,'is nearly 33%, completed, a very good perccntage'.solved'. Cases,opened'�or continued as follows - 'At temnt,to locate -'1 Burn.Sauto invest....- 1 r, ' 011Vt1I - 1 i' Window Peeper - 1 Harrassing Phone calls - 2 Thefts - 2 Forgery .": Rape,,,- .' 1 Invest- - 10 Civil" Actions - 1 „P Recovery ofLStolen articles - 1 Fraud 2 Obscene: Phone calls'- 4 „harco_ Invest- - 2 Car 'Theft -' 2 Larceny - 2 . Child ldolest - 1 Embezzlement - 14 u B&E ' ''i 9 Vandalism 2 Overdose-- 1 4 Larceny of hand gun: 1 Extortion. -.>1 Assault '';.. 5t:ol:r_n Checi( 1 I' ju,v(-iti l<_ c. NO -:.lo` Stolen motorcycle -'1 t' Sex offense''- 1 r is �I I : j{r rl �iM 1 s I I I i r , a d' s sr ri 1� 1 % n-f'y f S t, N� 1.1 I 4, I � luv s I Ir i i II �, I1 it ,I a, e V� 0, Dog Complaints Dogs Adopted Dogs Reclaimed Cats Adopted Cats Reclaimed Sul rcq.s C " P.T.S.31 Dogs P.T.S. Cats 'Revenue (in dollars) A(36ptions SUI Impounding Tickets Issued (dogs) -other Animals Picked Up Raccoon Opposum Bats 'Birds, FOWI Wild other Skurf LivIrstock other Dog Rites Pat Bites FA n 0 ., A -.- _ 1 - - - ---- ------- Total ------ It -,pounding 'F,, -10-,(I Voluntary (IDUs) q I wry Pick up (Dols---- Orjer .(Cats) Stray Disposals Dogs Adopted Dogs Reclaimed Cats Adopted Cats Reclaimed Sul rcq.s C " P.T.S.31 Dogs P.T.S. Cats 'Revenue (in dollars) A(36ptions SUI Impounding Tickets Issued (dogs) -other Animals Picked Up Raccoon Opposum Bats 'Birds, FOWI Wild other Skurf LivIrstock other Dog Rites Pat Bites FA n 0 ., A -.- _ 1 - - - ---- ------- (7) 7 d • I Fc! nzivy 1 1977 TO: H.D. Miller W.M. Cook Additional Tinininp The following is a list of off icurs %!!o !.Yit!cnil training sessions: Scientific I-nvestigation of Crime, Louisville, Ki:;)tucl-y January 3rd through January 14th, -1977, Jim Linn Vic Clime Developing Police CompuLer Capabilities, Las Vegas, Nevada January 10th through January 14th, 1977. W.M. Cook ILEA, Camp Dodge January 3rd through February 11th, 1977. Dan Dreck -in 1LEA, Camp Dodge January 17th through Fcbriviry 25th, 1977. Pat Tadlock kw 3 0 City o4 Iowa C4 MEMORANDUM DATE: February 4, 1977 TO: Neal Berlin, City Manager FROM: Dennis R. Kraft, Director of Community Development RE: Monthly Report -- January, 1977 HOUSING DIVISION GOALS: I. 237 UNITS SECTION 8, EXISTING UNITS, 72 SECTION 23 UNITS. Convert 88 additional units of Section 23 to Section 8 units. Continue to provide assistance to families under Section 23 reducing the number of units to 72 by June 20, 1978. II. 64 UMTS NEW CONSTRUCTION UNDER SECTION B. Tb assist in pro- viding additional housing units for low inc nie, elderly and handicapped persons. III. HOUSING ASSISTANCE PLAN. Provide input to the Housing Assistance Plan for the second year HCDA application. IV. HOUSING COMMISSION. Provide administrative support to the Iowa City Housing Commission. V. ENFORCE MINIMUM HOUSING CODE. In the interest of public health and safety, increase efforts and revise plan for enforcing the City's Minimum Housing Code. JANUARY ACTIVITY: I. During January, 18 units brought into the Section 8 Program. Two of these units were Section 23 conversions. Two Section 23 units were terminated. Total units under lease in Section 8 Program 143 units. Total units under lease, Section 23, 77 units. Total both programs, 220 units. Thirty-four annual, initial or final inspections were performed. Twenty-four applications for Section 8 were approved. I1. 64 Units New Construction. Under construction. III. Completed. IV. Housing Commission. The Housing CaTmission was scheduled to meet on January 19th, a quorum was not present. No Housing Commission meetings were held during the month of January. V. Minimum Housing. See attachT. y 75 I. During February, one unit will be converted from Section 23 to Section 8. It is projected that 10 new units will be brought into the Section 8 Program. II. 64 Units New Construction. During February in cooperation with Midstates Development, Inc., the Management Plan will be produced and preparation for advertizing for applicants will be finalized. III. Completed. IV. Housing Commission. The Housing Commission will hold at least two meetings during the month of February. Final approval by the Housing Commission of the Housing Maintenance and occupancy Code is anticipated. V. Minimum Housing. Dean Oakes Housing Appeal Hearing takes place February 3, 1977. operations Manual will be completed by February 15, 1977. Approximately 215 structures will be inspected in February. The Madison training course murk on Environmental Review Record and severe weather cancellations caused alower than usual total of inspections in January. Eben with this reduced load, inspectors have had continued difficulty in finding transporation. I expect this to become a serious problem as the office gears up for volume individual inspections in February and March. i I 0 0 MONTHLY REPORT JANUARY 1977 1. Number o;: .;lructures i.nspectod Sing._ family owner -occupied 15 _ Single family Rental 29 _ Duplex structures 51 Multi?le Family 65_ 2. Number of D:✓elling Units Single family owner -occupied 15 Single family Rental 29 Duplex 101 Multi ie Family 358 Number of Rooming Units Single family owner -occupied 14 Single ,`:amily rental 8 Duplex —� 161 503* 107 Multiple Family 60 4. Of the 161 structures inspected. 55 --T7,3—refound to be in compliance and Certi sates were issued. The break down by n%zber of type units. Dwelling Units Rooming Units Single family owner -occupied 8 2 - Single family rental�- Duplex Multiple Ts- 5. Of the 161 structures inspected 105 'were found to be deficient for one or more reasons and corrective letters were issued and reinspection scheduled. Tile breakdown by number and type of unit. Dwelli_nq Units P,00minq_Uniits Single family owner -occupied 7 Single family rental 2 Duplex 71 _—�— 5 _ Multiple family 212 67 6. Inspections performed as a result of complaint calls 26 a. Handled by Minimum Housing Section 24 b. Re -`erred to another department 2 7. Inspections performed by request of buyer, rcaltor, or other party prior to sale or transfer 2 Num -her found in compliance 1 Nurcber found to have deficiencies 1 * Structure inspected was a business @211-2115 Iowa Ave. 8. Units noted that did not appear in prior records. 7 Dwelling units 7 Rooming Units 0 9. Compliance Certificates issued for newly constructed structures/ units 55 Single Family 17 Duplex 15 Multiple 23 10. Recapitulation: 161 structures were inspected containing 503 dwelling united 107 rooming units. 55 structures containing 193 dwelling and�6 rooming units were found to be in compliance with the Code. 105 structures containing 310 dwelling units and 86 rooming units were found to be deficient. A break down of the -deficiencies noted is attached. MINIMUM IIOUSING STANDARDS Deficiencies noted during the Month of January 1977 by Paragraph Referral Code 0 '413.46 State Code of Iowa -3rd Floor Dwellings 0 Uniform Fire Code Section 15. 112 -Sources of Ignition 0 Uniform Fire Code Section 27.201 -Accumulation of Waste Material 0 7.06 Nuisances -9.30.4.B Bathroom 28 9.30.4.2 Plumbing 0 9.30.4.L riot Water 6 9.30.4.R Egress 27 9.30.4.0 Handrails 3 9.30.5.A 108 Window 6 9.30.5.0 Bath Vent 0 9.30.5.1) Hall Lights -14-9. 3 0. 5 . E Outlets 33 9.30.5.E Electric 2 9.30.5.E Main Service 19 9.30.5.F Heat 0 9.30.5.G Vents & Air 4 9.30.5.2 P&T Extension 1 9.30.5.I P&T Valve -1'9.30.5.J Screens 70 9.30.6.A Walls, Floors,rWindows 0 9.30.6.D Doors Fit 1 9.30.6.E Bath Floors 2 9.30.6.11 outside 5 9.30.6.K Outside Bldg.and Eaves 0 9.30.7.A Floor Space 0 9.30.7.A Bedroom Size 0 9.30.7.0 Path of Bath 0 9.30.7.1) Ceiling 0_9.30.7.E Cellar __D_9.30.7.F.1 Basement Dampness ___Q_9.30.7.F.2 Basement Window 0 9.30.7.F.A Basement Height 30.8.A Shared Area Insects __0_9.30.8.E 0 9.30:9.11 Cubic Feet 7 9.30.9.J Fire Ext. 4 9.30.9.L Furnace Isolation 0 5.802(3) of the Iowa Administrative One Hour Fire Door Code 0 '413.46 State Code of Iowa -3rd Floor Dwellings 0 Uniform Fire Code Section 15. 112 -Sources of Ignition 0 Uniform Fire Code Section 27.201 -Accumulation of Waste Material JANIZARY REPORT ADVANCE PLANNING DIVISION GOA LS: I. COMPREHENSIVE PLAN -- to proceed with planning work so that the three main areas can be developed by May: 1) a City Plan, 2) a Zoning Ordinance, and 3) Citizen Participation. II. RIVERFRONT COMMISSION -- to continue staff assistance. III. URBAN RENEWAL -- to provide assistance as needed. IV. CDBG ADMINISTRATION -- to provide assistance as needed. V. PERSONNEL -- to fill the vacant planner positions. VI. CITY ADMINISTRATION -- to provide assistance as needed. JANUARY ACTIVITY: I. Work in Comprehensive Planning continued as follows: City Plan -- topical reports for 1976 Land Use Summary, Vegetation Guide, Parks and Schools were completed and presented to department heads. The Population Summary was printed and is now available. The Land Use Summary and Vegetation Guide are now being printed. The Parks and Schools Report is being revised to include the library. Zoning Ordinance -- research of other cities' ordinances continued. Citizen Participation -- a special Saturday workshop session was held with representatives from A$C and Sasaki. The sample "Special Survey" document was approved, printed and was distributed by volunteers and collected. Response to the surveys was good with residents doing a good job of filling them out. Other -- a final draft version of the Floodplain Ordinance was printed and distributed for review. The Neighborhood Impact Survey (305 pages) prepared as part of the "Innovative Projects Grant" was finished and printed and is now available in limited quantities. II. Staff assistance to the Riverfront Commission continued. III. Staff assistance to urban renewal included attendance at meetings and participation in the selection of project design firms. IV. Staff assistance to CDBG administration consisted of assistance in the development of budget material for FY 78. V. Current employee applicants for the associate planner position were interviewed and tested. The present Clerk Typist was promoted to Secretary for the Department of Public Works. VI. Staff assistance to City Administration included preparation of graphic material for the budget and the Transit System. -Z- PROJECTED ACTIVITY: I. The essential planning activities necessary for the development of a City Plan and a Zoning Ordinance will continue on schedule with the Traffieways, (lousing, I,nnd Use Locational Factors, Citizen Participation Special Survey and Community Facilities reports to be completed in February. 11. Staff assistance to the Riverfront Commission will continue. 111. Staff assistance to Urban Renewal will continue. IV. CDBG assistance will continue. V. Additional Associate Planner applicants will be tested in February. A Clerk Typist will be hired in February. VI. Assistance to City Administration will continue as needed. DETAILED REPORT OF COMPREHENSIVE PLANNING ACTIVITIES: Planning Technicians -- During January the Planning Technicians provided graphics for the Planning and Zoning Commission, City Administration, and planning projects. They assisted in Citizen Participation, summarized the Population Report and prepared final copy for printers. Additionally, one Planning Technician was absent the entire month due to vacation and illness "in the family. 'Assistant Planners -- During January the Assistant Planners worked in several areas as project leaders for planning tasks. The planners worked on the Floodplain Ordinance, Land Use Report, Citizen Participation, soils analysis, housing analysis, community facilities analysis, urban renewal review and environmental review records. s Associate Planner— Vacant. Senior Planner -- The Senior Planner directed planning activities and assisted in the citizen participation process. Additionally, the Senior Planner continued research of the new Zoning Ordinance, completed the Trafficways Report, worked on the Land Use Locational Factors, Utilities, Vegetation Guide and (lousing Reports, and participated in Urban Renewal activities. 7. • • 1 A REDI'.VELOPMENT DIVISION Monthly Report GOALS I. Carry out project management procedures and prepare management documents and records consistent with City Council policies and HIJD requirements. II. Carry out a program of land marketing consistent with City Council decisions and HUD requirements. JANUARY ACTIVITIES I. Planning: a. Completed design firm selection. Interviewed five firms; selected Sheffler, Leaman, Rova, Associates Division of Associated Engineers as prime contractor. Sasaki Associates will serve as a design consultant to Associated Engineers. b. Completed necessary correspondence to clear objections to the Urban Renewal Plan Amendment so that a plan change proclaimer may be filed with HUD. II. Marketing: a. Reviewed transcript of Disposition Strategy meeting with the Council. Requested a memo from Zuchelli regarding the College Block building. b. Received the appraisals and reviews for the R-14 disposition parcels. c. Executed contracts for the preparation of new abstracts with Johnson County Abstract Company. d. Received, mapped, and filed 102 abstracts which have been continued through December, 1976. III. Program Management; a. Completed the amendment to the R-14 budget and submitted the changes to HUD for approval. b. Completed the 18 month budget for continuation of Urban Renewal with CDBG funds. c. Completed a memorandum setting forth staff understanding regarding the scope of the streetscape design project. d. Reviewed the Neighborhood Redevelopment Plan prepared pursuant to Chapter 403 of the Code of Iowa to insure its consistency with the R-14 Urban Renewal Plan. e. Reviewed the status of the work program. Notified Zuchelli of this review. IV. Administration: a. Paid one commercial relocation claim. b. Investigated one complaint regarding the condition of a dwelling acquired with agency relocation assistance in 1974. c. Referred to HUD one inquiry regarding relocation eligibility. PROJECTED ACTIVITIES I. a. Complete establishment of new re -use values. b. Prepare solicitation documents. c. Complete financing/funding schedule for R-14 supportive public improvements CDBG DIVISION January, 1977 GOALS: I. Program Administration: To continue the establishment of CDBG project administration procedures -- environmental review processing, financial monitoring, compliance procedures, and sound record keeping. II. Project Development: To monitor the development of CDBG funded projects to better insure CCN, City Council, and HUD satisfaction with program goals, objectives and progress. III. Program Coordination: To coordinate all CDBG projects to accentuate their success and effectiveness and to minimize duplicated research. JANUARY ACTIVITIES: IV VI An environmental review record for .FY 177 Code Enforcement activities was completed and notice published in the local newspaper. The FY 178 CDBG Budget and Community Development Plan was finalized by Council and application preparations began. Land acquisition activities were organized. Activities for acquiring land and easements for Park and Ralston Creek improvements were begun. Hansen Lind Meyer was selected as the architect for the architectural barrier program. The "Neighborhood Redevelopment Plan" required by Chapter 403 of the Code of Iowa was adopted by the City Council. PROPOSED FEBRUARY ACTIVITIES: I. The Housing Code Enforcement and Housing Rehabilitation Programs will be presented to the City Council for review at an informal meeting. II. The third year CDBG application will be submitted to the A-95 clearinghouses for review. III. The Performance Report of second year CDBG activities will be prepared. IV. A loan package for the Housing Rehabilitation program will be drafted. V. Activities on accompanying chart will be monitored with assistance provided as necessary. MONTHLY SUNMARY OF CDBG PROTECT ACTIVITIES CDBG PROJECT JANUARY ACTIVITIES PROJECTED FEBRUARY ACTIVITIES Comprehensive Plan *Interviews were held for open staff positions. *Topical *Associate Planner will be hired. reports on Population, Land Use, Vegetation, *Topical Reports on Trafficways, Housing, and and Community Facilities were for presentation to Department heads. Community Facilities II will be completed for *prepared A one day workshop was held to review citizen presentation to Department heads. *Citizen participation special survey be participation activities and program objectives. will analyzed. 2. Human Needs Study *Discussions were held with Johnson County *Contract will be signed establishing work Regional Planning. Plans were made to sub- program. contract the Human Needs Research to their •: office. 3. Neighborhood Improvement *Supervisor attended Milwaukee conference for *Bankers will be gathered to discuss loan Program background training, *Nine applicants are program plans. currently getting assistance. *Fifty-six inquiries have been received. *Draft proposals establishing policy guidelines - *"Neighborhood Redevelopment Plan" was approved for providing assistance to structures within the flood will be by P 6 Z and presented at a public hearing and plain prepared. *Additional cases will be processed. Council adoption is expected February 1st. *Eight have *A poster contest for grade school children q contractors registered for program will be planned to publicize Rehab. participation. 4. Code Enforcement *Procedure manual has continued development. *Area *Program plans for FY 178-180 will be discusse's 8 was completed and reinspections to other with the City Council. areas continued as required. *Environmental Review *Reinspections will continue as required. was completed. *Procedures manual will be completed. 5 Architectural Barrier Removal *Two architects were interviewed to consider major improvements. *Specifications will be developed for major Program *Contract is to be awarded to Hansen Lind Meyers improvements reviewed by Hansen Lind Meyers. *Signs February 1st. will be ordered to note municipal *City Park restrooms were remodeled. *Problems buildings' accessibility. *Improvements will be made to Police Department with the Civic Center Police Department restrooms. restrooms were identified and remedies prescribed. 0 `:' MONTHLY SUMMARY OF CDBG PROJECT ACTIVITIES CDBG PROTECT I JANUARY ACTIVITIES 6. Park Improve - mens and Additions 7.:'Urban •Renewal Land Acquisit :Ralston Creek Flood Control 10. Innovative Neighborhood Research *Letters were sent to appraisers for Hickory Hill and Happy Hollow park expansion. *Environmental reviews for two shelters were completed. Land acquisition ERR began. *Budget was finalized for next six months *A list of developers was drawn up. *Third year CDBG application was discussed. *Four new members were added to the Committee. *Work continued as designs and specifications are developed for the Interim Projects. *Appraisers were notified of property acquisitions and easement rights. *North branch watershed control plans were pre- sented to the Ralston Creek Coordinating Committee *Subcontract with City was signed. *Work schedule for upcoming months' activities began development. PROJECTED FEBRUARY ACTIVITIES *Appraisers will continue work for Hickory Hill_;; and Happy Hollow. *Environmental review for land acquisitions is to be completed. *Let bids approved playground equipment, lights, etc. *Project development controls will be estabed *Solicitation - documents will be reviewed. t< *Housing Code Enforcement program will be reviewed. *Application processing will be reviewed. *Neighborhood meetings will be scheduled for Washington Street site improvements and Ralston'' Creek North Branch Watershed Control - *Interim project design and specifications will be finalized. *Appraisers will continue work for water de- tention projects. *North branch watershed control will be preed'' to Parks and Recreation and neighborhood 0 ,' residents. *Work schedule will be presented to the City Council at an informal session. . 0 0 %. REHABILITATION DIVISION January 1977 GOALS: 1. Ongoing staff orientation. 2. Begin indoor construction February 1977. 3. Develop approximately 30 contracts by May -June 1977. 4. Develop a complete financing package including grants, forgivable loans, low interest loans by March -April. S. Study acceptable site improvement projects as well as other division support programs (sewer improvements, flood insurance). JANUARY ACTIVITIES: 1. Training period: January 4-7. 2. Prepared 3 cases for bids. 3. Worked on program referrals: religious groups, social services, Council on Aging. 4. Conducted the following program activities: a. Approximately 5 financial surveys. b.' Approximately 5 structure surveys. PROPOSED FEBRUARY ACTIVITIES: 1. Training session: February 1-4. 2. Developing 11312" loan cases. 3. Site improvement project discussions. 4. Flood plain policy development working with Powers -Willis and Public Works. S. Begin construction on 3 cases minimum. JANUARY MONTHLY RIiPORT CURRENT PLANNING .JANUARY ACTIVITY: Staff reports were prepared for one preliminary plat, four final plats, and on two applications for variances. Work on procedures for the submittal, review and approval of applications continued. In addition, proposed ordinances which would: (1) revise the parking requirements for the CBS Zone and for retail uses in general,and (2) establish provisions for use of non -conforming lots were developed. PROJECTED ACTIVITY: No specific numeric objectives for subdivision plat reviews, rezoning application review, etc. are established due to the impossibility of _ predicting the number of submissions which will be filed. Projects completed during the next month will depend upon staff assistance in the Current Planning Division. The Division is currently in the process of hiring an Assistant Planner whom we hope to employ in the month of February. 0 0 /�j///y�/� e#/[NIC CSMA tl.I WA91140 5T. V~ IOWA CI.354.1 5tt�0 319-354-1B00 i0vycRS.ION'A February 22, 1977 Linda Liskow 1834 Graslon Drive' Iowa City, Iowa 52240 Dear Ms. Liskow: The City Council has received your letter concerning city-wide recycling and has referred the letter to Public Works for consideration and reply. As you know the City began a paper pickup recycling program several years ago and has continued the program to the present day. The City Council is extremely interested in source separation of solid waste; however, we are admittedly pro- ceeding with a great deal of caution. We do appreciate your concern in this very important matter. One of the keys to the success of a source separation project is high community interest and willingness to participate. I believe letters such as yours to Council will help them decide whether such a project will be worthwhile. Since y, �.� R. J. Plastino Director of Publi rks RJP/jsp 8 y7A6 • City ®f Iowa CAR DATE: February 17, 1977 TO: Neal Berlin, City manager FROM: Dennis Showalter, Director of Parks & Recreation RE: Leisure Needs Survey Comparisons Attached are excerpts from the second Leisure Needs Survey which was conducted last fall by Laurie Fenzlein, a Recreation Intern. Table #1 shows a comparison of leisure activities engaged in by the 118 respondents for the summer and fall of 1976. The comparison in general of the two Leisure Needs Surveys is quite simply made since the same questions were posed in both surveys and, through coincidence, 118 responses were collected in both the summer and fall. Since we had very few (15) responses from those persons 21 years of age and younger in the summer, we attempted in the fall to reach more of these younger ages and did, receiving 34 responses. This factor and the fall season accounted for the listing of football, which was not even mentioned in the summer. Since there were so few responses col- lected in the summer from these younger ages, not much comparison can be made here. The areas surveyed were divided by a rather arbitrary method between high, middle and low income levels. The percentage of high and middle income responses were greater in the fall survey than in the summer by 17%, while the low income response in the fall was down by 17%. The significant differences foriboth summer and fall between the high and middle income levels as opposed to the low income response was that the high and middle income levels listed bowling and tennis as being popular while the low income level listed running and basketball, in addition to all incomes listing reading, swimming and TV. A closer review of the surveys resulted in a consolidation of all arts and crafts type activities which should have been done earlier. In doing this with the fall survey, arts and crafts rank second in popularity and eleventh in the summer, which is logical as people go to more indoor -type recreation when the weather changes. This also accounts for sewing ranking sixth in the fall and eighteenth in the summer. Further comparisons are as follows: Swimming dropped from first to fourth in the fall. Reading ranked second in the summer and first in the fall. TV remains third in both seasons. Socializing and gardening drop from fourth to fourteenth in the fall. Tennis remains about the same. Bicycling, fishing and volleyball drop significantly from summer to fall. The volleyball drop, I believe, can ..I I Neal Berlin Page 2 February 17, 1977 be attributed to the great outdoor play in the summer and the fact that indoor play does not begin until mid-November. Other comparisons can be gleaned as desired from the accompanying Table $1. In response to question 42 regarding satisfaction with department services, there were no significant differences except that fewer people in the fall had no opinion. A comparative table follows: Response Summer Fall Satisfied 105 people (89%) 96 people (81.4%) Not Satisfied 4 people (3.3%) 4 people (3.4%) No Opinion 9 people (7.7%) 18 people (15.2%) No significant results or differences were obtained from question i#3, "What services would you like to have the Parks and Recreation Depart- ment offer?" or ;#4, "Would you care to make any comments regarding the Iowa City Parks and Recreation Department?" The majority of people who responded indicated that the Department was doing a good job. /ef Attachments 0 0 TABLE #1 A Comparison of Leisure Activities Engaged in by the 118 Respondents by Numbers of Persons, Rank and Percentage for the Summer & Fall of 1976 Leisure Activity Swimming Reading TV Gardening Socializing Bicycling Fishing Tennis Volleyball i• , Golf Housekeeping Baseball Arts & Crafts Cards Travel Softball Studying Basketball Bowling Hunting Running Cooking - Sewing Football E L1771 Summer Fall Response Response City Opportunity Provided Rank # % Rank # % X 1 45 38.1 4 15 12.7 X 2 38 32.2 1 29 24.6 X 3 22 18.6 3 27 22.9 X 4 .20 16.9 14 4 3.3 X 4 20 16.9 14 4 3.3 X 5 19 16.1 15 3 2.5 X 6 17 14.4 11 7 5.9 X 6 17 14.4 5 15 11.9 X 7 16 13.5 14 4 3.3 X 8 15 12.7 9 9 7.6 9 14 11.9 10 8 6.7 X 10 12 10.2 12 6 4.2 Y. 11 11 9.3 2 28 23.7 X 12 10 8.5 15 3 2.5 i X 13 9 7.6 12 6 5.1 X 14 7 5.9 16 2 1.6 X 15 6 5.1 11 7 5.9 X 16 5 4.2 7 11 9.3 X 16 5 4.2 10 8 6.7 16 5 4.2 11 7 5.9 X 16 5 4.2 10 8 6.7 X 17 4 3.4 11 7 5.9 18 3 2.5 6 13 11.0 X -- -- -- 9 9 7.6 L1771 PURPOSE. The Leisure Needs Survey was originally designed by Howard Batts and Tom Lang, Recreation Interns, in the summer of 1976. The purpose of this survey is to discover .._. whether or not the citizens of Iowa City are satisfied with the services offered to them by the Iowa City Parks and Recreation Department. It also serves as an indication of new programs which the Department could offer. The first phase of this project was completed in August 1976. However, to assure the most thorough result, the survey must be given each season to different areas of town in order to gather responses regarding both outdoor and indoor act- ivities. The survey was administered identically to the previous survey - on a door-to- door basis. When all responses were collected, they were divided into three groups according to income levels and were tabulated. The results are discussed in this report. Laurie Penzlein Recreation Intern d Question O1: What do you do during your leisure time? In answering this question, 118 respondents offered 3 of their leisure time activities. The total number of activities mentioned was 88. Their responses are listed below in order of preference. Activity # of responses % of total (118) 1. Reading 29 24.6% 2. Watching television 27 22.9% 3. Swimming 15 12.7% 4.' Tennis 14 11.9% 5.: Sewing 13 11 % 6. Basketball 11 9.3% 7. Arts/Crafts 10 8.4% 8." Football, Golf 9 7.6% 9..'Bowling,.housekeeping, running 8 6.7% 10.. Hunting, cooking, studying 6 Fishing 7 5.9% 11. Travel 6 5.1% 12.• Music' Activities, rest, outside activities, baseball 5 4.2% 13. Gardening', volleyball, playday, "goof off", knitting, dancing, spectator of sports, needlepoint, paper dolls, dolls 4 3.3% 14.' Bicycling, take care of children, cards, gymnastics, handcraft, billards, r .• hiking. 3 2.5% 15. Walking, movies, paddleball, skating, carpentry, archery, drawing, horseback, macrame', softball, kickball, listen to stereo/radio, drinking, working on cars, shopping, music lessons, driving, cruel - work, chess. 2 1.6% s: 16. Refinish furniture, exercise, attend lectures, shelleraft, research work, ceramics, painting, stamp collecting, woodwork, play with "Legos", croquet, fooseball, C.B. radio, collecting grasshoppers, weaving, snowmobiling, camping, fighting, swinging, all sports, electrical work, model trains, attend meetings, write books, cross-country skiing, play in snow, play house, photo- graphy, boating, skiing. 1 .84% The number of respondents in each age group and that percentage of the total surveyed are listed below. included with this are the activities chosen most frequently by the differing age groups. Each of the 118 respondents listed up to 3 leisure activities and many persons duplicated answers. Therefore, the percentages of activities listed by age groups will not add up to 100%. Under 6 years - 5 respondents (11 activities listed) - 4.2% of 118 people. 1. Play with dolls 4 chosen by 80% of respondents 2. "Goof-off" 2 chosen by 40% of respondents 6 - 12 years - 13 respondents (17 activities listed) - 11% of 118 people. 1. Football 7 chosen by 53.8% of respondents 2. Baseball 5 chosen by 38.5% of respondents 3. Playday 4 chosen by 30.8% of respondents 13 - 17 years - 7 respondents (17 activities listed) - 5.9% of 118 people. 1. "Goof-off" 3 chosen by 42.9% of respondents 2. Volleyball 2 chosen by 28.6% of respondents 3. Run 2 chosen by 28.6% of respondents la*- 21 years - 9 respondents (16 activities listed) - 7.6% of 118 people. 1. Study 5 chosen by 55.6% of respondents 2. Swimming 3 chosen by 33.3% of respondents 3. Run 2 chosen by 22.2% of respondents 22 - 39 years - 51 respondents (52 activities listed) - 43.2% of 118 people. 1. Tennis 14 chosen by 27.5% of respondents 2. Read 12 chosen by 23.5% of respondents 3. Sewing 8 chosen by 15.7% of respondents 40 - 59 years - 16 respondents (26 activities listed) - 13.6% of 118 people. 1. TV and read 8 chosen by 50% of respondents 2. Arts/Crafts 3 chosen by 18.75% of respondents 3. Hunting 3 chosen by 18.75% of respondents Over 60 years - 17 respondents (21 activities listed) - 14.4% of 118 people. 1. Read 8 chosen by 47.1%, of respondents 2. TV 6 chosen by 35.3% of respondents 3. Travel 5 chosen by 29.4% of respondents The most popular activities by income levels: High Income 31 respondents - 26.3% of total surveyed 1. Wand reading 9 29.0% of total high income surveyed 2. Tennis 5 16.1% of total high income surveyed Medium Income 62 respondents - 52.5% of total surveyed 1. TV 11 17.7% of total medium income surveyed 2. Reading 10 16.1% of total medium income surveyed 3. Bowling 8 12.9% of total medium income surveyed Low Income 25 respondents - 21:2% of total surveyed 1. Reading 9 36% of total low income surveyed 2. Television 7 28% of total low income surveyed 3.. Running and basket- ball 4 16% of total low income surveyed In comparing the results of the summer and winter surveys, considerations must be made. The moat significant factor is that of seasonal change. Outdoor activities, such as swimming, have decreased in popularity - most probably because of the colder weather. Other causes for declining demand could be the availability of public indoor swimming pools, problems with transportation in the winter, and, with school now in session, the lack of time and interest in swimming. This survey shows that a majority of the popular winter activities are those which are done indoors and in the home environment. O ■ Question #2 - Are you satlnfled with the services of the Town City Parks and Recreation Department"? Conclusions drawn from the responses to Question 2 are the following: out of the total 118 responses - 1. 81.36% (96 people) indicated that they were satisfied with the services of the Parks and,Recreation Department. 2. 3.39% 0 people) said they were not satisfied. 3. 15.25% (18 people) chose to give no opinion. A breakdown of these responses into income levels follows: High Income n of respondents % of income level surveyed % of total surveyed Satisfied 23 74.2% 19.5% Not satisfied 1 3.2% .9% -No opinion7 22.6% 5.9% Medium Income Satisfied" 55 88.7% 46.6% i. Not satisfied 2 3.2% 1.7% No opinion 5 8.1% 4.2% Low Income Satisfied 18 72 % 15.2% Not satisfied 1 4 % .9% No opinion 6 24 % 5.0% Listed,next is a breakdown of the responses to Question 2 into age groups. ,. Under 6 years 0 of respondents % of total of.each different response Satisfied 5 5.2% Not satisfied 0 No opinion 0 6 - 12 years Satisfied 11 11.5% Not satisfied 1 25 % No opinion 1 5.6% 0 of respondents % of tothl of each different response 7 7.3% 0 0 6 6.2% 1 25 % 2 11.1% 43 44.8%. 2 4 % 6 33.3% 12 12.5%. 0 4 22.2% 12 12.5% 0 5 27.8% 13 - 17 years Satisfied Not satisfied No opinion 18 - 21 years Satisfied Not satisfied No opinion 22 - 39 years Satisfied Not satisfied No opinion 40 - 59 years Satisfied Not satisfied ' No 'opinion Over 60 Satisfied Not satisfied No opinion 0 of respondents % of tothl of each different response 7 7.3% 0 0 6 6.2% 1 25 % 2 11.1% 43 44.8%. 2 4 % 6 33.3% 12 12.5%. 0 4 22.2% 12 12.5% 0 5 27.8% Question #3 - What services would you like to have the Parks and Recreation Department offer? There were a total of 73 responses to Question 113. The complete list of these responses are on file at the Iowa City Parks and Recreation Department office. The most popular responses and the percentages in regard to total responses are: 1. 46 people (63%) said that they had no ideas of any additional services that the Iowa City Parks and Recreation Department could offer. 2. In each case, 4 people (5.4%) responded that there should be more tennis courts and swimming facilities in Iowa City. 3. In each case, 3 people (4.1%) said that: there are enough programs already offered; the tennis courts should have lights for night play; there should be more paddleball courts in Iowa City: swimming lessons for pre-school and infants should be offered; and th elderly. Question 04 - Would you care to make any comments or suggestions regarding the Iowa City Parks and Recreation Department? There were a total of 60 responses to Question A. A detailed list of these answers are on file at the Iowa City Parks and Recreation Department office. The responses most frequently given follow: 1. 38 people (63.3%) had no comments or suggestions regarding the Iowa City Parks and Recreation Department. .2. 22 people (36.6%) indicated that they felt the Department was doing a good job and hope they continue to do as well as they have been. 3. 7 people (11.6%) said that the parks and recreation facilities were well taken care of and in good shape. 4. < In each case, 4 people (6.6%) said that they were disappointed that the zoo was closed; and that there is too much scheduled use of the gym. 5. 3 people (5%) indicated that publicity is needed. DEPARTMEN( OF COMMUNITY TICN DEVELO VEGETATION GUIDE INTRODUCTION. This report is part of a series being pre- pared to assist Iowa City in the development of a City Plan. The location and character of vegetation in the area is an important consideration in land use planning. Not only is vegetation a key element in maintaining a healthy environ- ment, but it serves as a guide, offering information regarding appropriate land use patterns. The various types of plant associations or ecosystems exist- ing in the Iowa City area have been mapped on the reverse side, and a brief description of each ecosystem follows, together with a comparison of some of their characteristics. 1. TYPES OF ECOSYSTEMS 1. UPLAND WOODS. On ridges, southern exposed slopes, and well -drained northern slopes, oak -hickory woods predominate. They form the most common woodland in the area. On moist, northern slopes and in cool ravines, maple and basswood associations are replacing the pioneer oaks and hickories. 2. BOTTOMLAND WOODS. These woods are found along the river and creek banks, and in floodplain areas in general. The habitat is characterized by poor drainage with variable moisture conditions ranging from total inundation to,tery dry periods during the summer. `These variable conditions result in quite varied plant associa- tions. The relatively drier areas are usually dominated by box elder, hickories, ashes, elms, and black walnut; whereas willows, river birch and cottonwoods flourish in moister areas, and can withstand periods of flooding. There is also a variety of understory trees and shrubs, whose presence or absence is also determined by the relative amounts of moisture. 3. OLD FIELDS AND SCRUB VEGETATION. Areas of land which were farmed or cleared at one time and have since been abandoned show plant succession occurring. Predominant grassland is gradually being invaded by shrubs such as hawthorn, roses, and black raspberries, and small tree seedlings like mulberry and ash -leaved maple. Along roadsides where these areas are occasionally mowed, the grassland and wild flowers will continue to exist. The pres- ence of some prairie grass species (such as tall blue -stem) indicate that such areas would provide conditions suitable for reestablishing tall grass prairies. 4. AGRICULTURAALAND. This area includes both crop and pasture land. The small map below indicates groups of soils and their suitability for crops. -J- J —1 X11 --j - 1i'' li i t �T S Y teW� o I l torw ron n m•w,rm SOIL RESOURCE AREAS Area I. Where it is possible to grow crops in this hilly area, yields are average or slightly above for corn 1@ 108 bushels/ acre) and soybeans 1@ 40 bushels/acre). However, in the southeast section the land produces high yields (corn 120 bushels/acre, soybeans 44 bushels/acre). (Average yields for Johnson County are projected at 100+ bushels/acre for corn and 33 bushels/acre for soybeans.) Area 11. This section has little land suitable for agriculture. Area III. The rolling land and moderately thick topsoil pro- vide good though not outstanding farmland. Average yields in the area range from 100.110 bushels/acre for corn and 32-40 bushels/acre for soybeans. Area IV. This gently rolling to flat land is the most highly productive in the region. The topsoil (12-18 inches in the south) combined with the topography permits yields of 125-130 bushels/acre of corn and 47-50 bushels/acre of soybeans. In general, it is important to realize that although yields in some parts of the area may be average for Johnson County, they are well above average for the nation as a whole. Therefore, it is important to minimize the loss of highly pro- ductive agricultural land to urbanization. 5. PARKLAND. The parkland mapped includes actual city parks where cutting and clearing have taken place but some of the original vegetation remains (e.g., the oak grove in City Park), as well as areas such as the University Golf Course, and school sites where natural vegetation remains. Small playgrounds (such 6s.Happy Hollow) or parks that have no natural vegetation (e.g., Mercer) are not considered park- land. Similarly, only portions of Hickory Hill Park fall in this category; the rest is classified as woodland or old fields. 6. LANDSCAPE PLANTINGS. Areatlere all vegetation has been destroyed due to development are being land - seeped and planted with shrubs and trees. This occurs both along interstates, city streets and parking lots as well as around businesses and industrial areas. Trees and shrubs used are frequently native to the area; where there are high concentrations of automobile traffic, species able to with- stand high concentrations of air pollution are planted. 7. URBAN—WITH VEGETATION. Residential sections of Iowa City with single-family homes, duplexes or small apartment buildings generally having an effective tree cover are included in this classification. Shrubs, flowers, and vegetable gardens are also abundant. 8. URBAN—MAINLY WITHOUT VEGETATION. These are the highly urbanized sections of the city characterized by high density construction, large buildings, large parking lots, and very few plantings of trees and shrubs. The ad- verse effects of this lack of vegetation include higher tem- peratures, surface runoff, noise, dust and glare. 9. EXTRACTION SITES. Limestone quarrying north of Interstate 80 and sand and gravel extraction south of High- way 6 are operations involving not only the removal of all natural vegetation but also subsoil and bedrock. The result- ing ponds and surrounding areas can eventually be reclaimed over a long period of time. 11. COMPARISON OF ECOSYSTEMS The chart below compares the positive and negative aspects of the various ecosystems. Where people have destroyed - the natural vegetation there is no recycling, no diversity and no participation in the earth's natural energy cycles. It should be noted that some natural ecosystems (notably woopdlands) have a very slow recovery capacity and are thefefore very hard to replace once they have been destroved. 111. SPIOAL CONSIDERATIONS Different types of vegetation have specific attributes which make them valuable to society. These attributes, some of which have long-range effects, are not always immediately obvious, and are frequently ignored for the sake of expediency. t. IMPORTANCE OF MAINTAINING DIVERSITY. The natural ecosystems (woodlands, old fields) maintain a great diversity of plant life which in turn provides habitats for a great variety of animal life. These different species are the basic source for breeding, for medical research, and more basically for providing adaptability to changing conditions. In other words, diversity of plants and animals provides the basic gene pool for both natural selection and artificial se- lection. It is vital that this gene pool be maintained to permit continuous evolution and adaptation to any climate or other environmental changes which may occur. 2. AGRICULTURAL PRODUCTIVITY. The U.S. Depart- ment of Agriculture has recommended a nationwide policy to retain cropland wherever possible, and not to permit a change of use unless there are no alternatives. The reason for this recommendation is the alarming loss of farmland, particularly near cities, because it is economically more profitable for the owner. It is extremely short-sighted, how- ever, to permit the continuing reduction of agricultural land. Prime land such as Iowa's is irreplaceable. 3. ECOTONES. Ecotones are areas of transition between distinctive plant associations. Not only do plant and animal species characteristic of both types of association appear, but a number of species not found in either association are present because of the enriched habitat. This accounts for the large number of species occurring at woodland/scrub/ meadow interfaces, and to some extent along country road- sides which have been left undisturbed. Much of the vege- tation of Iowa City can be characterized as ecotones. At interfaces where different land uses meet, vegetation can provide not only an aesthetic transition but also the benefits of a diversity of plants, a diversity which should be ambient throughout the city. Thus, any plantings within the city can be considered as an ecological resource adding sub- stantially to the ecotone. 4. HISTORIC, EDUCATIONAL AND AESTHETIC. What used to be a land of woods and rolling prairies has few woods and no prairies today. The reestablishment of some prairie vegetation would have a number of advantages: It would allow the reintroduction of endangered plant species, pro. vide additional wildlife habitats, and give some idea of what the land once looked like. Also, prairie requires only once - a -year mowing for maintenance, an economic advantage when compared to mowed grass roadsides. The continuous succession of blooming plants, which is characteristic of prairie vegetation, is a beautiful sight, and provides some idea of what drew the settlers to this area. Aside from prairie vegetation, the aesthetic value of all vegetation should not be underestimated. One need only look at the downtown miniparks or landscaped Washington Street and compare them with adjacent vacant lots or tree- less streets to realize the enormous aesthetic effect of the vegetation. ECOSYSTEM CHARACTERISTIC 1 2 3 4 5 6 7 8 9 ENERGY ,�(, .... (. �It� .1i(.1 'Mt•� SOURCE NUTRIENT i 46 46 � 4b SOURCE �N e e MT TOXINS RECYCLING +++0 O +SAB — TY + + + — 00 DIVERSITY ENVIRONMENTAL + + + + + + O PROCESSES RECOVERY -0+-0 00-- CAPACITY HABITATS +++OOO O lUN ,fU[LB AN4UP.L �PESTX r]'POLW{NIN +0000 (]r�iR POOR 111. SPIOAL CONSIDERATIONS Different types of vegetation have specific attributes which make them valuable to society. These attributes, some of which have long-range effects, are not always immediately obvious, and are frequently ignored for the sake of expediency. t. IMPORTANCE OF MAINTAINING DIVERSITY. The natural ecosystems (woodlands, old fields) maintain a great diversity of plant life which in turn provides habitats for a great variety of animal life. These different species are the basic source for breeding, for medical research, and more basically for providing adaptability to changing conditions. In other words, diversity of plants and animals provides the basic gene pool for both natural selection and artificial se- lection. It is vital that this gene pool be maintained to permit continuous evolution and adaptation to any climate or other environmental changes which may occur. 2. AGRICULTURAL PRODUCTIVITY. The U.S. Depart- ment of Agriculture has recommended a nationwide policy to retain cropland wherever possible, and not to permit a change of use unless there are no alternatives. The reason for this recommendation is the alarming loss of farmland, particularly near cities, because it is economically more profitable for the owner. It is extremely short-sighted, how- ever, to permit the continuing reduction of agricultural land. Prime land such as Iowa's is irreplaceable. 3. ECOTONES. Ecotones are areas of transition between distinctive plant associations. Not only do plant and animal species characteristic of both types of association appear, but a number of species not found in either association are present because of the enriched habitat. This accounts for the large number of species occurring at woodland/scrub/ meadow interfaces, and to some extent along country road- sides which have been left undisturbed. Much of the vege- tation of Iowa City can be characterized as ecotones. At interfaces where different land uses meet, vegetation can provide not only an aesthetic transition but also the benefits of a diversity of plants, a diversity which should be ambient throughout the city. Thus, any plantings within the city can be considered as an ecological resource adding sub- stantially to the ecotone. 4. HISTORIC, EDUCATIONAL AND AESTHETIC. What used to be a land of woods and rolling prairies has few woods and no prairies today. The reestablishment of some prairie vegetation would have a number of advantages: It would allow the reintroduction of endangered plant species, pro. vide additional wildlife habitats, and give some idea of what the land once looked like. Also, prairie requires only once - a -year mowing for maintenance, an economic advantage when compared to mowed grass roadsides. The continuous succession of blooming plants, which is characteristic of prairie vegetation, is a beautiful sight, and provides some idea of what drew the settlers to this area. Aside from prairie vegetation, the aesthetic value of all vegetation should not be underestimated. One need only look at the downtown miniparks or landscaped Washington Street and compare them with adjacent vacant lots or tree- less streets to realize the enormous aesthetic effect of the vegetation. !Y 1 I IOWA CITY ARE4 VEGETATION UPLAND WOODS BOTTOMLAND WOODS IOWA OLD FIELDS AND SCRUB VEGETATION AGRICULTURAL LAND CITY PARKLAND (SOME NATURAL V EGETATION) PLANTINGS(PARKS, STREETS, PLAEASJ WA IOW URBAN I)WITH VEGETATION Z)MAINLY WITHOUT VEGETATION EXTRACTION SITES FROM IOWA GEOLOGICAL SURVEY 1974 T [V7 rj qft* OL MIN ion, -4 WON 0 m t Urf-1toot SYtt r �C 4� m of M �m / e 1 0 IV. ECOLOGICAL SYSTEMS PLANNING The preservation of a healthy, stable environment in the Iowa City area is based upon maintaining a balance between the conflicting needs of the ecosystems required to maintain an urban society. These basic systems fall into three cate- gories: the natural ecosystems and their life support systems, agricultural systems and their food productivity, and urban land uses with their economic, social, and cultural functions. To be effective, the balance between these systems must recognize that agricultural and urban land uses are dependent upon, and part of, natural processes. Thus, land uses must be arranged in such a way as to minimize their harmful effects upon natural processes. The diagram below plots the various ecosystems of the Iowa City area mapped on the reverse side and shows their rela- tionship to natural, agricultural and urban functions. NATURAL 3 _TA AGRICULTURAL AN ECOSYSTEMS (UPLAND WOODS Z BOTTOMLAND WOODS $ OLD FIELDS AND SCRUB 4 AGRICULTURAL a PASTURE b CROPS e STOCK S PARKLAND 6 PLANTINGS 7 URBAN WITH VEGETATION 8 URBAN WITHOUT VEGETATION 9 EXTRACTION SITES Each of the ecosystems in the above diagram makes an important contribution to society, a contribution which is often a compromise between one or more of the three basic systems. For instance, parkland is an ecosystem that com- bines the functions of natural and urban systems. (As a point of reference, an organic vegetable garden would be in the center of the diagram.) A land use policy which will protect the environment can be developed by combining the information' provided by the map and the diagram with the needs of the residents of Iowa 101 City, and by examining the unique features of the Iowa City setting. Since Iowa City is located in one of the most productive agricultural areas in the world, it is wasteful and short-sighted for the city to continue to expand into prime agricultural land. Similarly, the natural environments of the area are a scarce and fragile resource, and it is essential that these natural environments be protected if they are to sur- vive. Continued urban expansion into these valuable natural and agricultural environments conflicts with the mainte- nance and enhancement of a healthy stable environment, and in the long run is not beneficial economically. The diagram of ecological systems also illustrates the eco- logical principle of diversity. Just as excessive numbers of one species in an ecosystem can be harmful and upset the balance of the system, so too can the excessive con- centration of one land use. Natural systems are characterized by heterogeneity within an ecosystem. Agricultural systems similarly offer some diversity; the map shows croplands, which in themselves have a mixture of crops, interspersed with stream valleys and woodlands. However, urban land uses—especially continuous, contiguous development— create large tracts devoid of both diversity and the natural systems necessary for a healthy stable environment. The result is air, water, and noise pollution, psychological stress and a degraded landscape. URBAN URBAN SYSTEM SYSTEM A �EDGE� B NATURAL OR AGRICULTURAL SYSTEM The adverse environmental effects of urban development can be minimized by the planting of trees and shrubs, and by providing open space throughout the city. Such open spaces do not have to be large in area. Far more important than area is the maximization of the edge effect (or ecotone) at the interface between urban and agricultural or natural systems. As the diagram above shows, a land use policy which encourages organization as illustrated by A, multi- plies the edge between urban and natural or agricultural systems; thus, system A produces the environmental bene- fits of the diversity of species and habitats of an ecotone, which are proportionately higher than the continuous, contiguous development represented in B. Prepared for the Comprehensive Plan Coordinating Committee: Richard Slum (Chairman). Pan Cain, Carol deProssu, Jane Jakobsen, Mary Neuhausor, Robert Ogeson, David Perrot, Juanita Vatter. By the Department of Community Development, Dennis R. Kraft, Director, City of Iowa City, Iowa 52240; Rick Geshwilar, Senior Planner, and Marianne Milkman, Assistant Planner (Project Planners); Jeanne Somsky, Edilor/ Graphics Technician; Junall Palmer, Clerk/Typist, Printed on t00% recycled paper. January, 1577. u Ownwh• /'/�J//�/y'/� 6~� K#/ CIVIC CIOWA.IY. EWA 62240 ON ST. �V IOWA CITY. 527/0 X19451-1800 February 25, 1977 The City Council has received your petition asking that the concrete on Muscatine be textured by astroturf or grovinq so that it will be skid -resistant. The petition has been referred to Public Works for consideration and reply. Iowa Department of Transportation specifications require that concrete be finished with either carpet or astroturf; therefore we will insert astroturf in the specifications. The astroturf is drug behind the paver and it tends to bring some of the fine aggregate particles to the surface thereby creating a slightly rougher surface. Sincere y, % J. Plastino Director of Publ lOrks f RJP/jsp J 0 0 City of lova. City DATE: February 25, 1977 TO: City Council p FROM: Dennis R. Kraft, Director of Community Development RE: Comprehensive Plan Questionnaires 'MIJ An appreciable number of sample surveys which were taken as a part of the Citizen Participation Phase of the Comprehensive Planning Program have been lost by Federal Express. Prior to these questionnaires being lost, some data were obtained in the areas of housing and demographics. Federal Express has notified us this week that they have now declared the parcels to be lost and that they have exhausted all of the procedures they normally utilize in attempting to find lost parcels. At the present time the City's Legal Staff is negotiating with Federal Express over the value of the lost materials, and it appears possible that if an agreeable settlement is not reached in the near future, the Staff will be recommending that the City initiate legal action against Federal Express for damages in the amount of $8,400 to $8,500. Assistant City Attorney Angela Ryan is presently working on this problem. At its meeting of February 24, the Comprehensive Plan Coordinating Committee decided to initiate an additional random sample in order to provide substitute information in place of the materials lost by Federal Express. It is antici- pated that a period of four to five days will be required for the printing of additional questionnaires, and that some additional time will be needed for other necessary work relating to this project including the recruiting of additional volunteers to participate in the survey process and for the necessary communications to be sent to survey respondents. At its last meeting, the Comprehensive Plan Coordinating Committee also decided to conduct the second sample survey concurrently with the general questionnaire phase of the Citizen Participation Process. Please contact me if you have additional questions on this subject. DRK:sc S T A F F R E P 0 R RECOMENDATIONS REGARDING FAIR RE -USE• VALUES Project Iowa R-14 City of Iowa City Department of Community Development Redevelopment Division February 25, 1977 Z/S/ r� • STAFF RECOMENDATIONS REGARDING FAIR RE -USE VALUES PROJECT IOWA R-14 BACKGROUND 2/25/77 Regulations of the U.S. Department of Housing and Urban Development require that new appraisal evidence is required if any of the appraisals upon which the determina- tion of the Fair Re -Use Value has been based is to be more than 18 months old at the time of execution of disposal contracts. The Omaha Area Office advised the City by letter July 9, 1976, that updated appraisals would be required to establish new re -use values prior to transferring control of Urban Renewal land from the LPA to the City of Iowa City. The City has obtained two appraisals for each Urban Renewal parcel for which new re -use values are required. The City has also had the appraisals reviewed by a third qualified appraiser, who has provided the City with a written report and Opinion of Value for each parcel appraised. As a part of the overall feasibility analysis conducted by the staff and Zuchelli, Hunter and Associates, the City obtained multiple valuations reflecting land values for different uses for several of the parcels. Based on the marketability analysis conducted by Zuchelli, Hunter and Associates, uses for each parcel which were supportable by the market were designated. The appraisals for these specific uses were then reviewed by the review appraiser. A valuation summary is attached to this report which shows the appraised valuations assigned by each appraiser for each use and the review appraiser's opinion of value. The valuation summary also shows the re -use value which was established previously and the change in re -use values. STAFF RECOMMENDATIONS It is the recommendation of the Redevelopment Division and Zuchelli, Hunter and Associates that the review opinion of value set forth in a report by S. DeWayne Guernsey, dated January 21, 1977, be established as the Fair Re -Use Value of the Urban Renewal parcels in accordance with the Urban Renewal Handbook, 7214.1 REV, Chapter 3, Paragraph 33. An analysis of these valuations as shown in the valuation summary shows that in every instance the re -use value has changed. The values of some parcels have in- creased and the values of other parcels have decreased. There is an overall decrease in value for Project Iowa R-14 disposition parcels of $462,237. This decrease is partially off -set by the value of the Capitol Street right-of-way, which will be sold, causing a net decrease in value of Urban Renewal parcels of $376,737. These changes in value are caused by several factors. 0 -Z- First, the basis for the valuations has changed. Previous re -use values were based on appraising the land for any allowable use. Because the existing market is not sufficient to support the development of all of the Iand in commercial or office use, some of the land has been appraised for residential use. Second, for several of the parcels the density of development anticipated has substantially decreased. Because the supportable development is less, the value of those specific parcels is reduced. + Third, overall development costs have risen at a pace faster than the general inflation rate. Because construction costs and interest costs have risen faster than the general rate of inflation, the income which the land and a building can produce does not fully off -set the increase in development costs. Therefore, the proportion of supportable development costs composed of construction and interest costs is greater and the proportion of supportable development costs composed of land value is reduced. Thus, in most cases the value of the land has reduced. Fourth, the value of specific parcels has changed in relation to the value of other parcels because the basis on which the appraisals were made is different. The appraisals on which the previous re -use values were based were made on the basis that thirteen of these parcels were to be sold as a package. The appraisers were requested to appraise the value of the whole package and then to apportion the total value among the parcels. The most recent appraisals obtained were made on the basis that the parcels were to be valued separately. Fifth, the re -use values which were previously established were artificially in- flated. The original appraisals came in considerably lower than the values which were eventually established. In order to insure the ability to completely pay off project indebtedness, the appraised valuations were increased sufficiently to cover indebtedness prior to the establishment of re -use values. This arbitrary increase in the valuations attached to each parcel account for major reductions in the overall value at this time. It would be possible to artificially raise the re -use values again. However, it is the strong recommendation of the Redevelopment Division and Zuchelli, Hunter and #Associates that this not be done. The overall goal of redevelopment is a high level of sound redevelopment downtown. The goal is not maximum revenues from land sales. In order to obtain sound redevelopment it is necessary to price the land according to the density of development which is supportable by local market. THE PURPOSE OF RE -USE VALUES Fair re -use values are not necessarily synonymous with disposition prices. Under conventional Urban Renewal marketing regulations, the fair re -use value for any parcel becomes a minimum price. Disposition prices under such conventional regulations may exceed the established re -use value. Under the regulations governing the Community Development Block Grant program, if the City purchases land from the LPA, it must pay a price which is not below the established re -use value. However, on subsequent resale of redevelopment parcels, the fair re -use provisions of the conventional regulations do not apply. Therefore, the City is free to price the land for subsequent resale either above or below the established value. -3 - Under the provisions of Resolution No. 76-446, dated December 14, 1976, the City will purchase parcels at the established re -use value. Thereafter, the City may increase or decrease the price according to market conditions. These re -use values should not be considered the ultimate disposition prices. `' f PARCEL NU :3z-?, VALUATION SUMMARY PROJECT IOWA R-14 USE IARCO FISHER REVIEW VALUE FALUF. OPINION OF 64-1 Dept. Store and Mise. Retail $143,000 $156,000 - Motel and Retail 174,590 156,000 170,000 General Retail 235,000 312,000 - 65-2 General Retail ?8,000 210,000 78,000 65-4 Office 158,000 140,000 155,000 2/77 OLD CY.ANGE RE -USE + or (-) VALUE $158,912 - it $11,088 it - 72,800 5,200 174,307 (19,307) 81-1 Sale to adjacent owner 9,600 5,000 5,000 14,102 (9,102) 82-1b General Retail 64,000 96,000 64,000 83-1 Mixed Retail 416,000 288,000 288,000 84-1 Mixed Retail 332,800 288,000 288,000 93-1 High Rise 0 50/acre Negative Values - Carden Apts. 0 40/acre 128,250 157,000 128,250 i Townhouses 0 10/acre 52,500 52,000 - ,193-2 Sale to adjacent owner 15,200 27,000 - Sale with 93-1 & 101-2 17,200 27,000 17,200 93-3 Sale to adjacent owner 10,000 16,000 - Highest and best use 12,900 16, 000 14,450 1014 Highrise 0 50/acre Negative Values - Garden Apts. 0 40/acre 128,250 157,000 128,250 Townhouses 0 10/acre 52,500 52,000 - 1 , i 74,800 (10,800) 412,720 (124,720) 563,200 (275,200) 114,000 - n 14,250 n - 23,625 - It (6425) 15,200 - It (750) 171,000 it It (42,750) 1Q2-2 Sale to adjacent • 5,500 -2- 15,075 - Highea t and Beat 1 Use PARCEL USE 16,300 14,000 IARCO FISHF,R REVIEW OLD CHA7/CE NURB6R VALUE VALUE OPINION RE -USE + or (-J OF VALUE VALUE 102.-1 Sale to adjacent owner $21,000 $17,300 - $14,896 - Highest and Beet Use 12,000 17,300 12,000 " (2,896) 1Q2-2 Sale to adjacent owner 5,500 16,300 - 15,075 - Highea t and Beat 1 Use 14,000 16,300 14,000 it (1,075) 102-3 Office Garden Apartments Motel Expansion 102-4 Office Garden Apartments Motel Expansion -. 102-384 Motel Expansion (not separated) 103-3 Office Auto -oriented Retail 60 unit Housing for the Elderly 99,000 91,700 91,700 90,750 950 54,000 57,750 - - 107,500 57,000 58,300 58,300 52,500 5,800 27,000 36,750 - " - - 62,500 - it - 60,000 - - - - 156,000 108,000 135,000 135,000 Negative Values SUB- TOTALS:R-14 Project Land Value of Capitol Street ROW TOTALS: - 121,500 - 115,000 1" (6,500) $1,627,150 $2,0819,307 ($462,237) 85,500 0 85,500 $1,712,650 $2,089,387 ($376,737) SOURCE: Re -Use Appraisals; Compiled by the Redevelopment Division muniti Develo ntrCi fy of Iowa City 11, I REHABILITATION FINANCING HANDBOOK DBI'ARIMBNT OF COWNITY I11iV1iL0MT-.Nl' CITY OF IOWA CMY, IOWA CHAPTER 1. CHAPrIR 2. CIIM'I'ER 3. C(IAIYI`ER, 4. CI IAVI'HI. S. CI Wrl'ER G. CHAPTL'R 7. ■ CHAPTER B. Rehabilitation Financing Ramlbook TABLE 01' CONI'IiNI:S GENERAL PRQJECl' FINANCING AND L•LIGTBLB PROJECT COSTS ELIGIBILITY REQUIREMENTS ASSURANCE TIIA'1' REJ ABILTTA'11ON WILL BE COMPLIiITI) COS'I:S INCLUDABLE IN REIIABILTI'Rl'TON GIOWI' AND LOAN Section 1. Costs Includable in a Rehabilitation Grant Section 2. Costs Includable in a Rehabilitation Loan LIMITATION ON AMOUNT OF GRANT LIMITATIONS ON AMOUNT OF LOAN Section 1. Forgivable Loan Section 2. No Interest Loan Section 3. Low Interest Rehabilitation Loan Appendix 1. Promissory Note - Forgivable Loan RESERVED. PROCESSING AND SUBMISSIONS FOR RE(IABILIT/0 10N GRANT Appendix 2. Guide Form of Letter to Applicant Canceling Rehabilitation Grant PROCESSTNG AND SUBMISSIONS FOR A REIIABILIT/VI'ION LOAN LOAN SETTLEMENT LOAN CLOSEOUT TE1NIS AND CONDITIONS UNDER WHICH 1 E]WITLI'TNHON GRANrS AM) L0:1N5 ARE MADE FUNDING OF INDIVIDUAL REIIABILITKFION GRANrS AM) LOANS AND MANAGI?dU:Nl' OF. REHABILITATION ESCROW ACCOUNr RESERVED NUMBERING GRANT AND LOAN APPLICATIONS RESERVED DETdtMINING WORK TO BE DONE WITI1 RF.IWBILITNI'10N GRIWr AND LOAN CONTRACTING FOR REIIABILITATION WORK INSPECTION OF REHABILITATION WORK RESERVED APPLICANT'S INCOME *To be developed at a later date 1 CHAPTER 9. 10. '*CIIAMT:R ;CI AVI'IJ2.11. *CI IAlrl'I;R 12. LIWrI'R 13. CHAPTER 14. CI[AFTER 15. CHAPTER 16. CI MER 17. CINPTER H. CHAPTER 19. CURPTER 20. CHAPTER 21. (nuTER 22. Rehabilitation Financing Ramlbook TABLE 01' CONI'IiNI:S GENERAL PRQJECl' FINANCING AND L•LIGTBLB PROJECT COSTS ELIGIBILITY REQUIREMENTS ASSURANCE TIIA'1' REJ ABILTTA'11ON WILL BE COMPLIiITI) COS'I:S INCLUDABLE IN REIIABILTI'Rl'TON GIOWI' AND LOAN Section 1. Costs Includable in a Rehabilitation Grant Section 2. Costs Includable in a Rehabilitation Loan LIMITATION ON AMOUNT OF GRANT LIMITATIONS ON AMOUNT OF LOAN Section 1. Forgivable Loan Section 2. No Interest Loan Section 3. Low Interest Rehabilitation Loan Appendix 1. Promissory Note - Forgivable Loan RESERVED. PROCESSING AND SUBMISSIONS FOR RE(IABILIT/0 10N GRANT Appendix 2. Guide Form of Letter to Applicant Canceling Rehabilitation Grant PROCESSTNG AND SUBMISSIONS FOR A REIIABILIT/VI'ION LOAN LOAN SETTLEMENT LOAN CLOSEOUT TE1NIS AND CONDITIONS UNDER WHICH 1 E]WITLI'TNHON GRANrS AM) L0:1N5 ARE MADE FUNDING OF INDIVIDUAL REIIABILITKFION GRANrS AM) LOANS AND MANAGI?dU:Nl' OF. REHABILITATION ESCROW ACCOUNr RESERVED NUMBERING GRANT AND LOAN APPLICATIONS RESERVED DETdtMINING WORK TO BE DONE WITI1 RF.IWBILITNI'10N GRIWr AND LOAN CONTRACTING FOR REIIABILITATION WORK INSPECTION OF REHABILITATION WORK RESERVED APPLICANT'S INCOME *To be developed at a later date 1 II I1 io I'm I'm Rehabilitation Financing handbook CHAVI iR 1. GININAL 1. LEGAL AUTHORITY FOR REHABILITATION GRANTS AND LOANS. Rehabilitation grants and loans to rehabilitation residential structures located in certain concentrated rehabilitation areas are authorized by City Council utilizing Title I assistance under the Housing and Community Development Act of 1974, as amended. 2. DEFINITIONS. Following are definitions of various terms as used with respect to rehabilitation grants and rehabilitation loans: a. Investor -Owner Pro ert . A property used entirely for residential purposes that is either: (1) not occupied by the Omer, or (2) contains three or more dwelling units whether or not occupied by the Omer. b. Owner -Occupied Property. A property occupied by the Omer that is used entirely for residential purposes and that contains one or two dwelling units. C. Rehabilitation Standards. In Concentrated Rehabilitation Area. Requirements of. the Minimum Housing Standards Chapter 9.30 of the Municipal Code and any property rehabilitation requirements, established in an Urban Renewal Plan adopted by the City of Iowa City which is applicable to the properties to remain in the project area. d. Rehabilitation Cost. The total cost of repairs and improvements and other costs for rehabilitation to be incurred by the applicant that are includable in a rehabilitation grant and/or loan, whether or not financed in part with funds from other sources (see Chapter 5). e. Rehabilitation Construction S ecialist. An employee of the City's Department o Community DeveloFnent c arged wit the duties of administrating the physical aspects of rehabilitation, including surveying, cost estimating, specification writing, owner and contractor guidance, public information and construction compliance review. f. Rehabilitation FinancialS ecialist. An employee of the City's Department o Community Development c rg with the duties of administrating the financial aspects of rehabilitation, including interviewing, eligibility determination testing, verification, loan or grant application processing, loan closing, escrow management, and final disposition accounting. ' g. Owner. Means one or more natural persons who hold legal title to a property to be rehabilitated. h. Inc i ient Violation. An element of the structure required or contained in t e immutn lousing Standards, that at the time of inspection is found to be in such a state of deterioration that if left uncorrected, will further deteriorate into an actual violation in the near future. 1-1 c,: 1 1 i. J 1 1 ■ Rehabilitation Financing Hanulbook Family. The applicant's I'mnily includes the applicant and any other person or persons related by blood, marriage or operation of law, who share the same dwelling unit. Rehabilitation Review Hoard. M achninistrative board comprised of the Director of the Department of Connnunity Development, the Rehabilitation Financial Specialist, and the Rehabilitation Construction Specialist whose function shall he to review and approve or disapprove applications for City loans according to the procedures as set forth herein. 1-2 Rehabilitation Financing Handbook CIIAP'I'I?It 2. PRUJU:' FINANCING ANIS Ii1.ICIBLI: Pk011i X COSTS 1. GENERAL. This chapter trovers City Council provisions required for the making of roiabiIitation grants and loans, sources of funds to he uscvl for making rehabili- tation grants and loans, program reimbursement for advanced rehabilitation fees, and the costs in connection with rehabilitation grants and loans that are eligible project costs. 2. PROJECT FINANCING. Rehabilitation grants and loans may be made only if there exists a City Council resolution approving the area for rehabilitation grants and loans, and sufficient appropriation of funds to finance said grants or rehabilitation loans. a. Inclusion of Grant and Loan Amounts in Pro,7ect Budgets. The amounts for rehabilitation grants and loans shall be included in the Comamanity Development budget as approved by the City Council. h. .Source of* Funds for Rehabilitation Grants and Loam. (1) Rehabilitation Grants. lends to cover an approved rehabilitation grant shall be provided by the City from project funds in accordance with Chapter 14. (2) Rehabilitation Loans. Funds to cover an approved rehabilitation loan shall be provided y the City. Management of the escrow and debt collection procedures for approved rehabilitation loans are contained in Chapter 14. 3. ELIGIBLE PROJECT COSTS. The costs described below, related to the processing of rehabilitation grants and loans are eligible project costs in a concentrated rehabilitation project as approved by the City Council. Provision shall be made for these eligible project costs in the budget which is appropriate for the project or program involved. a.. CitOverhead and Third -Part Contracts. In connection with concentrated reiabilitation project as approved by the City Council in which the making of rehabilitation loans and grants are eligible activities, the following costs incurred in the processing and administering of rehabilitation loans and grants are eligible project costs, to the same extent as costs incurred for other eligible project activities. (1) City cost for staff salaries, wages, and general overhead. (2) Costs incurred under contracts or agreement with organizations, firms, and individuals for technical, professional, and legal services (in lieu of providing such services by the use of regular City staff). Contracts and agreements for the provision of technical, professional, or legal services must meet the City requirements for the third -party contracts as to form and methods of solicitation and execution, and shall be concurred in by the City Attorney's office and the City Council. 2-1 I !i :hubi l.i.l nt i.an 1•'inunaing Handbook b. Other Costs Related to Crant:t and humor,. With the exception of those costs set forth in paragraph 3. a. above, there are no other costs related to the processing of a rehabilitation grant application that may be included in charges arising from the processing of a rehabilitation loan and/or grant application that may be eligible project costs. Such costs are described in paragraph 3. b. 1 below. Loans on Residential Pro ert . The City may pay for, and advance from Ffunds, t e costs or credit reports, appraisals, abstracting, and other applicable processing fees. Said advances shall be paid back to the City from the loan proceeds at the time of loan closing. Advancing Bunds }'or Includable Costs. As necessary, the City shall advance projectun s t� o pay for processing fees for loans and charges for title reports and recordation fees. 1 Reimbursement to the City Poe Advanced Costs. At loan closing, the City shall rein urse itself roe t e rehabilitation loan escrow account the project funds which were advanced (see Chapter 5, Section 2). Funds to cover the reimbursement are on deposit in the rehabilitation escrow account by inclusion in the loan amount, or by collection from the applicant. 2 When Advanced Costs Become Eli ible Pro 'set Costs. With the exception o application ees collecte in advance from the applicant, and to the extent that they have been incurred, the types of advanced costs noted above become eligible project costs whenever a loan application is disapproved, or the loan is with- drawn or canceled, as provided for in Chapter 10, paragraph G. 2-2 II Rehabilitation Financiru3 Handbook CHAI''I'IiR 3. 111GIM1,11Y 1UH01I1RIT11:NfS 1. GENERAL. This chapter sets forth eligibility requirements as to the property, and the applicant for a rehabilitation grant and/or loan. A rehabilitation grant and/or loan may be made only with respect to a property located within: the concentrated rehabilitation area(s) as approved by the City Council. The property must need rehabilitation to meet the Rehabilitation Standards. 2. REQUIREMENTS APPLICABLE TO APPLICANT POR A GRANT. To be eligible for a rehabili- tation grant, the applicant must be an individual or family who owns and occupies a one- or two dwelling unit residential property, or is a purchaser -occupant of such a property under a land sales contract. 1 3. REQUIREMENTS APPLICABLE TO EVERY LOAN. In order to be eligible for a rehabilita- tion loan, the applicant must evi ence adequate capacity to repay the loan. A rehabilitation loan cannot be approved if the applicant's record shows a disre- gard for former obligations, or if there is a clear inability to make the payment that will be required. In addition, depending upon the type of applicant and property involved, the requirements as described below also apply. REQUIREMENTS APPLICABLE TO LOAN FOR RESIDENTIALPROPERTY. An applicant for a rehabilitation loan on residential property must e t e owner of the property. An applicant for a rehabilitation loan who may be eligible for a rehabilitation grant shall be advised and assisted in applying for a rehabilitation grant, as well as for a rehabilitation loan, if needed to supplement the grant funds. S. LAND SALES CONTRACT. The term "land sales contract" refers to any transaction, regardless of the nomenclature by which it is known, in which the purchaser - occupant obtains fee title only if: he completes a series of installment payments over a term of years. The form of a land sales contract may vary according to the circumstances of each sale. a. Eligibility Requiremento. In order For a purchaser under a land sales contract to be eligible for a rehabilitation grant to cover rehabilitation costs, all of the following minimum requirements must be met. (1) The contract shall be a written, legally binding, instrument involving property that after rehabilitation will be all residential in character. (2) The seller of the property must hold fee title to the property and while the contract is in good standing, must be unable to use the property for collateral or to convey the property to any other party unless such use for collateral or conveyance of fee is subject to the land sales contract. The foregoing provisions, however, shall not affect the right of seller to mortgage the property as long as the amount of such mortgage does not exceed the amount of the seller's equity in said property and as long as the monthly mortgage payments and interest rate are no greater in amount than the contract payments. 3-1 ' Rehabilitation Financing Handbook 1 (3) Under the contract, the seller and any subsequent holder of the foe to the property must be obligated to dCHV01- to the purchaser fee simple title and a deed to the property upon full payment of the contract price, or some lesser amount. (4) Under the terms of the contract, the purchaser shall have: (a) Full use, possession, and quiet enjoyment of the property, ' Equitable (b) title to the property, and (c) Full rights of redemption for a period of not less than the ' minimum under Iowa law. (5) The purchaser shall have had possession and use of the property under the contract for at least 12 months prior to the date of application for a rehabilitation grant. ?•' b. Opinion o Counael. Before an application for a rehabilitation Grant or lo, oto a purchaser under a land sales contract can be approved, the Rehabilitation Finance Specialist must obtain a copy of the land sales contract and a written legal opinion from the City Attorney that each of ' the foregoing conditions is satisfied, and setting forth the basis for the opinion., The copy of the legal opinion and the contract shall be retained in the property file with respect to a rehabilitation grant. U 3-2 ' N 1 tL lilali. wt Pinancing NRndhook C11A1'I'GR 4. ASSURANCE Tiff ff M I NR I L I'I M ION WILL BE COMI)LINT'D 1. CENL'RAL. In some instances the rehabilitation cost may exceed the amount of reEahilitation grant and/or rehabilitation loan. In such cases, rehabilitation grant/or rehabilitation loan will not be made unless the applicant can provide whatever additional amount is needed to assure completion of the work so that the property will meet at least Rehabilitation Standards. If the rehabilitation grant and/or rehabilitation loan will not be sufficient to pay for the rehabili- tation cost to meet at least the Code, the Rehabilitation Finance Specialist shall not approve the rehabilitation grant and/or rehabilitation loan unless ?� the applicant can furnish supplementary funds sufficient to complete the work. 2. GRANTS AND LOANS ON RESIDENTIAL PROPERTY. If the applicant for rehabilitation grant and/or rehabilitation loan on residential property is obtaining a supple- mental loan, neither the rehabilitation grant application nor the City reluabilita- tion loan application shall be approved until the Rehabilitation Finance Specialist has secured evidence that the applicant has obtained an adequate and ' satisfactory supplemental loan commitment. When the loan will be obtained from a recognized lending institution, evidence furnished by the Rehabilitation Finance Specialist shall consist of a signed, bona fide written commitment to ' make the loan for the purpose of the rehabilitation work. The loan shall be in an amount which, when added to the rehabilitation grant and/or rehabilitation loan and any other funds the applicant will furnish, will be sufficient for completing the required rehabilitation work. When the applicant is furnishing ' supplementary funds from sources other than a recognized lending institution, evidence that actual funds are available shall consist of verification and documentation by the Rehabilitation Finance Specialist that the applicant can ' deposit the required amount in the rehabilitation escrow account (see Chapter 14). 3. LOAN. CANCELLATION. Should a loan he canceled after work has begun due to some unforeseen occurrence, the City reserves the right to withdraw their loan unless ' the propgrty,can be bought up to meet the Rehabilitation Standards. If the homeowner changes his mind and decides not to do incipient or general i' repairs, the rehabilitation loan will be reduced to the actual amount of money used rather than the full amount. ' 4-1 I Ii I' flehabi.lLi takion Yinanciny !landbook CIIAI'I'ER S. COSI' INCLUUABLI: IN IMIA1311.11'AI'ION GIMPS AND LOANS SECHON 1. COSTS INCWVABLI: IN RIi MILITMON GRMII' 1. GENERAL. A rehabilitation grant may be made only to cover the cost of rehabili- tation necessary to make an owner -occupied one- or two dwelling unit residential property conform to standards for safe, decent, and sanitary housing as specifically required by the Rehabilitation Standards, and other costs as provided in this section. As a result of the rehabilitation work financed, in whole or in part by a rehabilitation grant, the property must, at a minimum, conform to the Rehabili- tation Standards. Rehabilitation grant funds shall be used to achieve economical and practical compliance with the Rehabilitation Standards. 2. INCLUDABLE COSTS. Costs includable in a rehabilitation grant are the costs of:: meeting the requirements of the Rehabilitation Standards; correcting incipient violations (if permitted, see Chapter 6); and building permits and related fees as described below: a. Requirement Code. When necessary to meet a specific requirement of the Rea ilitation Standards, a rehabilitation grant may be used, to the extent necessary for: (1) The rehabilitation or removal of elements of the dwelling structure, including basic equipment, and of other improvements to the property such as garages, fences, steps, walkways, and driveways. The term "basic equipment" includes such items as heating furnace, water heater, and electrical and sanitary fixtures. (2) The provision of sanitary or other facilities, including the provision, expansion and finishing of space necessary to accommodate those facilities. (3) The provision of additional or enlarged bedrooms, if required by the Rehabilitation Standards. (4) Grading, filling, or landscaping of the grounds, if required by the Rehabilitation Standards. b. BneT Conservation Measures. A rehabilitation grant may provide for specific energy conservation measures such as storm windows, caulking and weather- stripping, and attic and wall insulation. c. Fire Protection Devices. A rehabilitation grant may be used for the installa- tion of early warning ire alarm devices such as smoke detectors. d. Inei fent Violation. In order that a property may be brought up to and maintaine at tie Rehabilitation Standards level, a rehabilitation grant may be used for rehabilitation work necessary to correct incipient as well as actual violations of the Rehabilitation Standards. An incipient -violation 5-1 I 1 M s Rehabilitation Financing Handbook exists, if, at the time of inspection, it is thought that the physical condition of an element in the structure will deteriorate into an actual violation in the near future (such as within a year or two). (1) Examples of Different Type of Incipient Violations. (a) A furnace may be expected soon to become inoperative or hazardous because of its age, condition or use. A rehabilitation grant may provide for the replacement of the entire furnace. (b) A roof has one or more small leaks that can be patched at low cost, but the roof probably will continue to develop leaks. A rehabilitation grant could provide for replacing the entire roof. (2) Re ortin Re uirements. The property inspection report should identify tie incipient -violations to establish the basis for providing for corrective work in the grant. Por enforcement purposes, it is necessary for actual -violations to be identified and listed separately from incipient -violations. However, the amount of rehabilitation grant to be made may cover both actual and incipient violations. (3) Limits on Inci ient Violation Correction. Property owners eligible for t e re a ilitation grant may receive a itional monies for incipient violation correction not in excess of 2S% of the estimated (and verified) cost of correcting active Rehabilitation Standards, energy conservation measures, and fire protection devices (i.e., if a structure required $4,000 to correct active Rehabilitation Standards violations, energy conservation measures and fire protection devices and if the owner qualified for the grant, not more than 25$ or $1,000 could be granted for incipient correction). e. Removal of Architectural Barriers. A rehabilitation grant may be utilized to mode y, alter or replace components of a structure that in their present state or by their absence impede physically limited occupants from enjoying the full benefits of comfort and livability normally experienced by non - handicapped dwellers. The construction contract shall specify as applicable, ramps, wider doorways, lower plumbing fixtures or light controlling switches, installation of secondary toilet rooms and/or laundry facilities and other items specific to a given structure and its occupancy. The Rehabilitation staff should exercise prudent judgement in selecting construction options to provide ready access at moderate cost. f. Buildi Permits and Related Fees. A rehabilitation grant may provide funds to cover a costo building permits and related fees that are required to carry out the proposed rehabilitation work. However, since the construction contract documents will require the contractor to pay for them, this cost ordinarily would be included in the contract amount (see Chapter 19). 5-2 Rehabilitation Financing Handbook 3. COSTS NOT INCLUDABLE. Except as otherwise provided in this section, a rehabilita- tion grant shall not provide for: a. New construction, substantial reconstruction, expansion of the structure, or the finishing of unfinished spaces. b. Materials, fixtures, equipment, or landscaping of a type or quality which exceeds that customarily used in the locality for properties of the same ' general type as the property to be rehabilitated. c. Appliances not required by the Rehabilitation Standards. <' d. Acquisition of land. 4. WORK WRITE-UP. The Rehabilitation Construction Specialist shall prepare a work write-up in accordance with Chapter 18, to document the rehabilitation work to be financed with a rehabilitation grant. 1. 1 "1. 5-3 7 II Rehabilitation Financing Handbook CWrUR S. COSTS INCLUDABLE: IN RHIABILI'I'A'1'ION GRANTS AND LOANS SUCTION 2. COSI'S INCLUDABLE IN MiUBILITATION LOAN 1. GENERAL. A rehabilitation loan may be made only with respect to a property which needs to be brought up to Rehabilitation Standards, and, after rehabilitation, the property must, at a minimun,conform to the Rehabilitation Standards. Within the limitations on amount of loan as set forth in Chapter 7, a rehabilitation loan may also include amounts for purposes other than meeting the Rehabilitation Standards, as set forth in this section. a. Consideration of Future Renta for k'ork Exceeding Rehabilitation Standards. Wit respect to a property containing rental welling units, a retia iilitation loan generally should include funds for work that goes beyond the Rehabilita- tion Standards requirements only to the extent that this will not cause the rents to exceed the means of typical families living in the project area. b. Conversions. In general, conversion of a property so as to change either its use or IT—number of units may be provided for in a rehabilitation loan only if conversion is necessary to meet Rehabilitation Standards or to eliminate a nonconforming use. However, a rehabilitation loan may provide for conver- sion if there is an insufficient market for the property in its present form, and conversion will make rehabilitation and maintenance economically feasible. For example, a large single-family house which is obsolete and too expensive to rehabilitate, maintain, and heat in its present form may if zoning permits, be converted into several dwelling units with rehabilitation loan funds. c. RuiZdi Permits and Related Fees. A rehabilitation loan may provide funds to cover a costo building permits and related fees that are required to carry out the proposed rehabilitation work. However, since the construction contract documents will require the contractor to pay for them, this cost ordinarily would be included in the contract amount (see Chapter 19). C d. Architectural Services. In some unusual cases, an applicant may employ a private architect to prepare plans and drawings for the rehabilitation of his property. In these cases, the City rehabilitation loan may include an amount to cover the cost of the architectural services for the foregoing rehabilitation work to be financed by the City rehabilitation loan. e. Certain Related Costa. A City rehabilitation loan may include funds to cover certain costs and charges related to processing the loan application and to obtaining security for the loan. (1) T e o Related Costa. A City rehabilitation loan may provide for the costo t e ollowing: (a) Appraisal fee. (b) Title reports. 5-4 1 Rehabilitation Financing Handbook ' (c) Fees for recordation and filing. (d) Title insurance. (e) Termite inspection. (f) Bank servicing charge. ' (g) Hazard insurance. (h) Architectural fees. (i) Current accruals for: taxes, insurance, and special assessments. '.' (j) Credit reports. (k) Debtor's life insurance. (2) Advance of Funds. As necessary, the City may advance funds to pay for appraisal fee, title reports, termite inspection, and credit reports prior to formal cormnittment on the rehabilitation loan application. If ' the the loan is approved, the City shall be reimbursed from the proceeds of loan at the time of loan closeout. If the loan is not approved, and the application withdrawn, the City advances shall be regarded as eligible project costs. f. General Im rovements. A rehabilitation loan which includes funds to cover costo meeting tie requirements of the Rehabilitation Standards may include, in addition, funds for general improvements the owner may wish to perform and can financially afford to do. The maximum dollar amount available for general improvements shall be limited to 50% of the cost of correcting Code, and incipient work. 2. WORK WRITE-UP. The Rehabilitation Construction Specialist shall prepare a work write-up in accordance with Chapter 18, under paragraph 5, to document the rehabilitation work to be financed with the rehabilitation loan. However, if the ' rehabilitation loan is to be supplemented with a rehabilitation grant, the work write-up shall conform to the requirements in Chapter 18, paragraph 6. 5-5 Rehabiii.tation Einancimq Hatulbook CHAPTER 6. REHABILITATION CRANI' I1. GG'NEHAL. '11iis document sets forth the eligibility requirements in regards to the property and the applicant for a housing 11Ii11ABILITAI'ION grant. REHABILITATION GRANTS are available only in the R1UUMITATION ARRAS designated by the City Council. The property must be in need of repairs which are necessary to meet the Minimum Housing Standards requirements. 2. APPLICANT ELIGIBILITY. To be considered for a REHABILITATION grant, the applicant must be in compliance with the following criteria: a. The applicant must be the owner -occupant of a 1 or 2 dwelling unit structure that is all residential in character and is within the City Council designated RPIIABILITATION AMA, or b. The applicant must be a purchaser -occupant of a 1-2 family all residential dwelling under a land sales contract in effect for at least twelve months, and is within the City Council designated RDIAiiILITATION AREA. c. Tlie applicant must meet the following financial qualifications: (1) Have Liquid Assets not in excess of. $10,000 for a 1 person household 15,000 for a 2 person household 20,000 for a 3 or more person household (2) Monthly Income Considerations (a) We would collect and report the followingrg oss monthly income data: (1) Base pay for Head of Household, spouse, other family members. (2) Any other earnings (other jobs, etc.) (3) Net income from property being rehabilitated (gross income minus operating expenses). (4) Any other income source (interest, etc.) (5) Income from social security, pension, annuities, general relief, ADC. (b) We would then adjust downward the income of the household by e uctl (1) 108 of 2a-1 through 4 above for Federal, State and local taxes and (2) 258 of 2a-5 above for fixed income consideration. (3) $25 for each child under 18 years of age or a full time student dependent residing in the home to be rehabilitated. .,1 'I 6-1 ' fleha rilltal.ion Pinancing Handbook (3) Maximum Income. Have an adjusted annual income for the household (See Chapter 22) which does not exceed: $5,000 for a 1 person household ' 5,700 for a 2 person household 6,400 for a 3 person household 7,100 for a 4 person household 7,700 for a 5 person household 8,200 for a 6 person household 8,800 for a 7 person household 9,400 for an 8+ person household 3. LIMITATION ON THE AMOUNT OF GRANT. The amount of a rehabilitation Grant that an applicant may receive shall be limited by the following: For an applicant whose income and liquid assets are in accord with the established formulas, the grant amount shall not exceed the lesser of: ' (1) 17ie actual (and approved) cost of the repairs necessary to make the property conform to the Rehabilitation Standards for safe, decent and sanitary housing, energy conservation measures, Eire protection devices, architectural barrier removal, and permitted incipients. The amount shall be established in ,1 accordance with Chapter 18. (2) $5,000 I 6-2 L: lirhabilitation Financing !landbook CINPTIiR 7. LID11'1'NHONS ON ANHINI' 01; '1111: LOM! SECPfON 1. FORGIVABLE LOAN 1. GENERAL. This section sets forth the eligibility in regards to the property and the applicant for a housing rehabilitation forgivable loan. Forgivable Loans are available only in conjunction with a Rehabilitation Grant to the elderly and handicapped. The property must be in need of repairs which are necessary to meet Rehabilitation Standards, in excess of the maximum Basic Grant amount of $5000. 2. APPLICANT ELIGIBILITY. To be considered for a Rehabilitation Forgivable Loan, the applicant must be in compliance with the following criteria: a. Be the owner -occupant of a single family dwelling unit structure which is in the Rehabilitation area designated by the City Council who is: (1) 60 years of age or older; or (2) receiving Social Security Disability benefits. b. Be eligible for the Rehabilitation grant determined on the basis of income and asset limitations. (see Chapter 5) c. The homestead must require more than the $5,000 grant ceiling to meet minimum rehabilitation standards. 3. ASSURANCE THAT REHABILITATION WILL BE COMPLETED. a. In some instances the rehabilitation cost may exceed the amount of a forgivable loan and grant. In such cases a rehabilitation grant and forgivable loan will not be made unless the applicant can provide whatever additional amount is needed to assure completion of the work so that the property will meet at least the Rehabilitation Standards. b. If the applicant for a forgivable loan on residential property is obtaining a supplemental loan, the rehabilitation grant and loan application shall not be approved until the staff has secured evidence that the applicant has obtained an adequate and satisfactory supplemental loan commitment. 4. LIMITATIONS ON AMOUNT OF FORGIVABLE LOAN. The amount of a forgivable loan that an applicant may receive shall be limited by the following: a. The difference between the actual (and approved) construction costs minus the $5,000 rehabilitation grant. b. $5,000. 7-1 ' Rehabilitation Yinancing /larvlbook 1 S. PA' A1.'T ANU CONDITION;. ' a. forgivable loans shall be secured by a lien against the property. b. Amortization. ' (1) If the rehabilitated property is sold or transfers ownership prior to the first year anniversary of the loan, 100% of the loan principal shall ' be called due. (2) If the rehabilitated property is sold or transfers ownership prior to the second year anniversary of the loan, 50% of the loan principal ' amount shall be called due. The remaining 50% is forgiven. (3) If the rehabilitated property is sold or transfers ownership prior to the third year anniversary, 25% of the loan principal amount shall be called due. The remaining 7.5; is forgiven. (4) Any sale or transfer after the third year anniversary would mean that 100% of the loan principal amount would be forgiven. c. Penalties. In the event the forgivable loan recipient(s) fail to pay, the ' principal, or a portion thereof, when due, the whole principal amount of the lien shall become due and payable at the option of the lien holder without notice. .The forgivable loan recipient(s) in case of suit thereon, agrees to pay attorney's fees. 1` II CASE NUMBER: AITI-NDIX 1. I'IMISSORY NO'IT. IilillA$ILITATION GRANT Hchabilitalion Pinancimj Handbook PLACE: For value received, the undersigned jointly and severally promise(s) to pay to the order of the City of Iowa City acting by and through the Director, Department of Community Development the sum of The full Principal on this Note is payable on the sae transfer of the property prior ' to the first year anniversary of this Note. Sale transfer of the property prior to the second year anniversary of this Note would'require 50% of the Principal to be called due. The remaining 50% would be forgiven. Sale transfer of the property ?' prior to the third year anniversary of this Note would require 250 of the Principal to be called due. The remaining 75% shall be forgiven. After the third anniversary - date of this Note 100% of the Principal will be forgiven. Also, any sale transfer resulting from the death or illness of one or more of the undersigned would mean ' '100% of the Principal will be forgiven. In the event the undersigned shall fail to pay the Principal, or a portion thereof, ' when due, the whole amount then unpaid shall become due and payable at the option of the holder without notice. The undersigned, in case of suit hereon, agrees to pay attorney's fees. All Endorsers agree to all of the provisions of this Note, and consent to the times of payment of all or any part hereof. In witness whereof, this Note has been duly executed by the undersigned, as of this date. 7-3 ' RohOha6 f 1116 Iotl PhInNi'flti) 11.1t0boi'A ' CUTER 7. LIMITATIONS ON AM011N1' I)F •1'111! MAN SECY)ON 2. PHIAlt I LOAN 1. GL'NERAL. This section sets forth IIIc eligibility rcynlreuu•ul;+ I'nr u14rl14-uilln 01 the City of Iowa City Rehabilitation I'rincipril 1.01111 I+rni;rmn, hurulnnfter r0fu'r++d to as a MUUI I Loan. 2. APPLICANT ELIGIBILITY. To be considered fm• n IllHAB I LOnn, the npp110.11111 umril comply with t e ollowing criteria: n 61, r• f, �, a. Be the owner occupant of a solely residential :;trvcl.in•v cnnta11111ny1 un• a•1.1nwable-malw of dwelling units and Incutcd within 1,11l,ROhubll ifnllnn AP,+u currently designated for service by the City Council. b. Have a maximum adjusted gross income (suc Chapter 27.) not In lixesi;is 01 chr, following: $10,000 for a 1 person household $11,375 for a 2 person household $12,750 for a 3 person household $14,250 for a 4 person household $15,125 for a 5 person household $16,000 for a fi person household $16,875 for a 7 person household 517,875 for an R+- person household c. Have liquid assets not in excess of 510,000 for a 1 person household S15,000 for a 2 person household S20,060 for a 3+ person hoaseY,)1d i. rSSJ.'fSrCE --FL3T ?.EHABILI.TAT1011 WILL 'f !' �1'l.LM)f a. Wiaabilltati On costs AT/ eXc-(.d t}ie am)Jrlt ,if tJY; 1:T7J,r;.J9'�, Vxip -,II0 ;t grant if rim ap,iicant protides as4.frarr�i tY: t t}✓; :s-,:)ti,n a1 ;uv/";i+ 1 •,r/>J to assure co;upletim Of the wor'r ry 5r(A to ar/,.x ti/; r�;JzhiJi+ati/n +;Irv;;or'Js .rill be- irmp by tl,e epplitznt. 4. tEz s 13 = Ifil d JD' ?i _Jliu^;% ?iirii i ^7. TS it I :/.la+TA J!XeO, '/J r,^ 7:JJfl7i?' 51--11 be the lvw--H anrlrt �'.'U��'; 71!)x!_' 's5.r4: t-3+�% f�:J7'J.�•7rQ' , ,T,y a. If :he a lirzat *btairs a suppltffel' al 1i�•n wi1J ✓;::,t,: ari e t�z it is .ad 'ate arJ sztisfpm, ,0100 t. 9 I 1 Rehabilitation Financing 11mu1book a. The actual, approved construction costs. b. $17,400. c. An amount which when added to any outstanding indebtedness related to the property, creates a total outstanding indebtedness which does not exceed: 97 percent of the sum of as -is value of the property and estimated rehabilitation costs up to and including $15,000, 90 percent of the next $10,000, and 80 percent of any balance of the sum that exceeds $25,000. 5. ABILITY 210 REPAY. An applicant for a RH NJi I Loan shall be considered to have an adequate aGility to repay the loan if. after the loan is made, the following tests can be met: a. A maximum expenditure for housing expenses shall not exceed 3590 of the adjusted gross income of the household (see Chapter 22). (lousing expenses include: (1) Principal and interest on mortgage or land contract. (2) Principal payments on City of Iowa City rehabilitation loan. (3) Taxes. (4) Utilities. (5) Hazard insurance premium. (6) Maintenance. b. A minimum of $2.00 per person per day must remain available for food, clothing, medical expenses, etc., after the fixed monthly expenses for the following have been deleted from the adjusted gross income: (1) (lousing expenses (see S.a. above) (2) Automobile payments (CDR -6270, line G-1)-- (3) Life insurance loan (CDR -6270, line G-2)- (4) Notes payable (CDR -6270, line G-3) (5) Mortgages or land contract payments for other real estate (CUR -6270, line G-4) (6) Monthly installment credit accounts (CDR -6270, line G-5) (7) Life and health insurance premiums (CDR 6270, line 1(-2) 7-5 Rehabilitation Financing Handbook 6. Promissory Note shall be signed and duly recorded on all RHIAB f loans. In addition, all loans in excess of ,$4,0;0 shall ho secured by a mortgage, duly recorded, naming the City of Iowa City through the Department of Community Development as Mortgagee. 7. TERMS AND CONDITIONS: a. Terms and Conditions. The Maximum term of the RINAB I Loan shall be 15 years, and it shall bear no interest. ' b. Assignabitity. The RWAB I Loan is not assignable and shall be due upon sale or transfer ' of the property. e. Repayment and Debt Service. ' payments shall be made in 180 consecutive monthly installments to a local lending institution designated by the City. Hach monthly payment shall be for 1/180 of the original loan amount plus a monthly debt service charge. d. Service and Closing Costs. ' The closing costs for a REHAB I Loan may include the following: (1) Fees for establishing debt service account. ' (2) Appraisal fees. (3) Title search and abstracting fees. (4) Recording fees. (5) ' Legal fees. 1 e. Delinquency and Late Payment Penalty. A late payment charge of 3% per month shall accrue on any amounts delinquent by one month or more. 7-6 Rehabilitation Financing Handbook CIIAI'ITR 9. PROCESSING AND SUBMISSIONS I;OR RIMABILITA'1'IO114 GIM], 1. CENEIfAL. 'This chapter contains an outline of the functions to he performed by the Statf in connection with a rehabilitation grant, and sets forth the policies and procedures to be followed by the Staff in preparing, process, and approving an application for a rehabilitation grant, and in canceling an approved rehabilitation grant. 2. OUTLINE OF STAFF FUNCTIONS. Listed below are the functions to be performed by the Staff in connection with a rehabilitation grant. As applicable to each of the listed functions, cross-references are given to other chapters that contain the substantive requirements with respect to that function. Items a., b., c., and d. are required, regardless of the source of funds to be used to finance the cost of rehabilitation. Items e. through y. apply to a rehabilitation grant supplemented by a rehabilitation loan are included in Chapter 10. Functions Cross -Reference a. Interview and advise applicant on the general rehabilitation objectives of the project, and the purpose and meaning of the Rehabilitation Standards. b. Advise the applicant on the availability and benefits of a rehabilitation grant and other City and private programs and resources for financing rehabilitation. c. Inspect the property. Chapter 18 d. Prepare a work write-up and cost estimate of the rehabilitation work needed to meet the Rehabili- tation Standards. Chapter 18 e. Determine eligibility of the applicant for.a Chapter 3 rehabilitation grant. Evidence that ownership of the property has been verified and shall be retained in the property files. This shall include the citation from the land records or other official record from which the verification was made. If applicant is occupant -purchaser under a land sales contract, obtain a documentation to support eligibility. Chapter 3 9-1 I I U Rehabilitation Financing Handbook Functions E. Verify applicant's income, housing expense and assets. g. Determine that work items in work write-ups conform to purposes for which rehabilitation grant can be used. h. Establish amount of grant applicant may receive. i. Be assured that as a result of the rehabilitation grant, the property will be rehabilitated at a minimum to meet the Rehabilitation Standards. n. Approve Form CDR -7660, if all requirements are met. o. Assign application number and enter on approved -Form CDR -7660 and all related documents. p. Prepare promissary note for loan lien if applicable. Obtain legal opinion and recordation. q. Prepare project check to applicant for amount of approved rehabilitation grant, obtain applicant's endorsement, and deposit check for grant in ' rehabilitation escrow account. r Assist applicant in execution of construction contract, and deliver to selected contractor. s. Assist applicant in issuing proceed order for construction work. I Inspect rehabilitation as it progresses. 9-2 Cross -Reference Chapter 6 Chapter 5 Chapter 6 Chapter 10 Chapter 10 Chapter 13 Chapter 19 Chapter 16 Chapter 14 Chapter 19 Chapter 20 If the rehabilitation grant is to be supplemented by a rehabilitation loans. j. If the applicant is eligible for, and needs a ' rehabilitation loan, assist him in filing the application. k. Advise the applicant of the conditions under which a rehabilitation grant is made. ' - 1. 'Prepare construction contract documents and obtain contractor's proposals for rehabilitation work and review proposals received. m. Prepare Form CUR -7660, Rehabilitation Grant, (original and 1 copy) and obtain applicant's signature.' n. Approve Form CDR -7660, if all requirements are met. o. Assign application number and enter on approved -Form CDR -7660 and all related documents. p. Prepare promissary note for loan lien if applicable. Obtain legal opinion and recordation. q. Prepare project check to applicant for amount of approved rehabilitation grant, obtain applicant's endorsement, and deposit check for grant in ' rehabilitation escrow account. r Assist applicant in execution of construction contract, and deliver to selected contractor. s. Assist applicant in issuing proceed order for construction work. I Inspect rehabilitation as it progresses. 9-2 Cross -Reference Chapter 6 Chapter 5 Chapter 6 Chapter 10 Chapter 10 Chapter 13 Chapter 19 Chapter 16 Chapter 14 Chapter 19 Chapter 20 ' Rehabilitation Financing Handbook Functions C_rone:-Relirrence u. Make final inspection of completed rehabilitation work. Chapter 20 tv. Issue Form CDR -7645. Chapter 20 w. Obtain from contractor guarantee of work, manufacturers' and suppliers' warranties, and release of liens from general contractor, sub- contractors, and suppliers prior to final payment for rehabilitation work. x. Prepare Statement of Disposition of Funds. I.' y. Closeout rehabilitation escrow. Chapter 14 z. Make follow-up inspection. Chapter 20 ' 3. PROCESSING AND APPROVAL OF GRANT APPLICATION. Processing by the Staff of an application for a rehabilitation grant consists of the completion of the functions listed below, items a. through c., assembly in one file of the Form ' CUR -7660 and all supporting documents, and the review of the file to determine approval. a. Preparation of Form. The Rehabilitation Finance Specialist shall prepare Foran CDR -7660 (original and 1 copy) for the applicant, based on information furnished by the applicant and obtained by the Rehabilitation Finance Special- ' " ist from other sources, as documented in the file. Every„space provided for an entry on Form CDR -7660 shall be completed. Entries of money amounts shall be made rounded to the nearest dollar. If no money is involved for an entry for a particular application, the entry shall be "none". Review and approval by the Rehabilitation Finance Specialist of Form CDR -7660 shall be based on the form completed in this manner. ' b. A lieants Pea chasi Under a Land Sale Contract. If an application for a re abilitation grant is with respect to an occupant -vendee under a land sales contract or similar arrangement, the file shall contain documentation to support the requirements in Chapter 3. c. Approval of Application for Grant. The Rehabilitation Finance Specialist shall approve a Form CDR -7660 by obtaining the applicant's signature in block I, and by signing block j, on both the original and the copy of the form. If the rehabilitation grant alone is sufficient to rehabilitate the property, or if the rehabilitation grant is to be supplemented by funds other than a rehabilitation loan and the Rehabilitation Finance Specialist is assured that the property will be rehabilitated to meet the Rehabilitation Standards (see Chapter 4), the rehabilitation grant is considered to be ' approved, and the Rehabilitation Finance Specialist may notify the applicant, and proceed with the remainder of the functions for which it is responsible ,. in order to complete the rehabilitation work. 9-3 Hchabi 1i la Lion Financing Handbook (1) If a rehab iIitat io__n r;tnt is to be su ticmentcJ b a rehabilitat ion loan' tte grant sta trot lc constccra ipprovci unto a ter approval by tTie lender of the application for a rehabilitation loan approval shall consist of a letter of commiunent (either from the City or private sources). In this case, the Rehabilitation Finance Specialist shall not advise the applicant concerning approval of the rehabilitation grant, nor proceed with any of the rehabilitation work, until the reservation of loan funds has been received. (2) If the Rehabilitation Finance S ecialist determines that a Form CDR -7660 cannot be a rov a written statement ot the reasons for t o determination shall be put in the application file by the Rehabilitation Finance Specialist. An application number shall not be assigned by the Rehabilitation Finance Specialist to a Form CDR -7660 it does not approve. d. The Rehabilitation Finance Specialist shall complete CDR -7661 "Promissory Note for Rehabilitation Grant" original plus two and shall transmit original plus one copy to City Attorney's office for opinion. Attorney shall render a written legal opinion regarding the adequacy of the Promissory note, shall record same and forward the two copies of his opinion plus the copies of the promissory note to the Rehabilitation Finance Specialist. The Rehabilitation Finance Specialist shall retain one copy of the opinion plus a copy of the promissory note in the applicant's file. The other copy of the promissory note and the legal opinion shall be forwarded to the grantee. e. Required -Submissions. For an application for a rehabilitation grant that is not to be supplemented by a rehabilitation loan, the Rehabilitation Finance Specialist promptly shall send the completed approved �2E of Form CDR -7660 to: Accounting Section Department of Community Development The original of the completed approved Form CDR -7660 shall be retained by the Rehabilitation Finance Specialist with the supporting documentation in the application file. With the exception of the submission of Form CDR -7645 to the above address at the time of the completion of the rehabilitation work, there are no other required submissions for a rehabilitation grant that is not supplemented by a rehabilitation loan. For an application for a rehabilitation grant that is to be supplemented by a loan, the completed original and the copy of Form CDR -7660 shall accompany the Form CDR -7630 submitted by the Rehabilitation Finance Specialist to the Lender (see Chapter 10). 4. GRANT CANCELLATION. An approved rehabilitation grant may need to be cancelled because the applicant has requested cancellation or is unwilling or unable to proceed with the rehabilitation work, or for other reasons. 9-4 11 leahabili.tation Financing llandbook a. Cancellation Letter. To cancel an approval rehabilitation grant, the Rehabili- tation Finance Specialist shall prepare a letter in accordance with Appendix 1, and distribute the letter as follows: (1) Original to applicant. (2) One copy to the property application file. (3) For grant only cases, one copy to: Accounting Department City of Iowa City, Iowa b. Return of Funds. If funds for the canceled rehabilitation grant have been deposited to the rehabilitation escrow account, the Rehabilitation Finance Specialist shall draw a check on that account for the amount originally deposited, payable to the source from which the funds were obtained. 9-5 Rehabilitation Financing Handbook APPLNDIX 2. GUIDE FORM OI: LETT' l TO APPLICANT' CANCELING IUMBILTTATION GRANT (Date) (Name, Address and Zip of Applicant) Re: Rehabilitation Grant $ Application Number Date of Approval ' Dear Please be advised that the Rehabilitation Grant identified above has been ' canceled effective this date, for the following reason(s): 9 Sincerely, 9-6 11 lealuibilital.ion Ninanciw,l Handbook CIIAFI'I:R 13. '1HMS AND CONDITIONS IINDIN WHICH IMIAR1111TATION CRM I'S AND LOANS ARI: MADE 1. GENERAL. This chapter sets forth City requirements with respect to terms and conditions to which an applicant must agree in order to obtain a rehabilitation grant and/or loan. 2. REHABILITATION GRANT CONDITIONS. The specific terms and conditions with respect to a rehabilitation grant are incorporated in Form CDR -7660. The applicant shall agree, and by signing form CDIZ-7660 does agree to: a. Civil Right1a. Comply with all City requirements with respect to 'Title VI of tie CI ivil Rights Act of 1964, to not discriminate upon the basis of race, color, creed, sex, or national origin in sale, lease, rental, use, or occupancy of the subject property. b. Canenllalion of Grant. Return of the grant proceeds with no right, interest or claim in t e proceeds, if the grant is canceled before the rehabilitation work is started. c. b' --c of Proceeds. Use of grant proceeds only to pay for costs of services and materials necessary to carry out the rehabilitation work for which the grant will be approved. J. Completion of Work. Assure that the rehabilitation work shall be carried out promptl�iiciently, through written contract let with the prior con- currence of the City. c. Ineli ib le Contraetore. Not award any contract for rehabilitation work to he paid or in whole or in part with the proceeds of the grant, to any contractor who, at the time, is ineligible under the provisions of any applicnhle regulations issued by the building official, City of Iowa City to receive an award of such contract. f.. Ina eetion. Inspection by the City or its designee of the property, the re a ilitation work and all contracts, materials, equipment, payrolls, and conditions of employment pertaining to the work. g. Records. Keep such records as may be required by the City with respect to tfe rehabilitation work. h. Interest of Certain federal Officials. Not permit any member, or Relegate to the Congress of the United States, and no Resident Commissioner, to share in any proceeds of the grant, or in any benefit arising from the same. i. Bonus Comsisaion or Fee. Not pay any bonus, commission, or fee for the pur- pose o o taming the City approval of the grant application, or any other approval or concurrence required by the City or its designee, to complete the rehabilitation work, financed in whole or in part with the rehabilitation grant. 13-1 II Rehabilitation Finaneiv Handbook j. .lnG_ir_r_r._uG off' _the Cid. Allow no mcmher of Iliv f;nverning holy of the City in i<hici tib Inoperty to be rvhnhilitalvd is situated, and nn other City Official of the locality who vxercisys any funrtinns nr respnnsihilit.ies in cnnnect.inn with the administration of the redvrally assisted project or program, and no other officer or employee of the City who exercises such functions or responsibilities, to have any interest, direct or indirect, in the proceeds of this grant, or in any contract entered into by the applicant for the performance of work financed in whole or in part with the proceeds of the rehabilitation grant. 3. REHABILITATION LOAN CONDITIONS. The specific terms and conditions with respect to rehabilitation loan to a residential property are incorporated in Form CDR -7631, the mortgage or other security instruments as applicable, and the promissory note. a. Cancellation Provision. Under paragraph 3 of Form CDR -7631, concerning the City's right to cancel a loan if within 60 days from the note's execution the rehabilitation work has not commenced, the City may extend the 60 -day period by not more than 30 days, due to unforseen and extenuating circumstances. b. Additional Extension. The Rehabilitation Financial Specialist shall not grant any further extensions of time without prior written concurrence by the Director, Department of Community Development. If the loan is to be canceled because of failure to begin anticipated rehabilitation work within the allowed period of time, the Rehabilitation Financial Specialist shall initiate can- cellation in accordance with the procedures in Chapter 10. 4. INTEREST RATE. The interest rate to the borrower for a rehabilitation loan shall Beatestablished by the City Council. Presently no interest is charged. S. TERM OF LOAN. The maximum term for a City rehabilitation loan shall be 15 years or three ourths of the remaining life, whichever is less. 6. POINTS OF AGREEMENT. The applicant shall agree, as required by the related documents, to a ide by the following terms and conditions: a. Civil Rights. Comply with all Federal requirements with respect to 'Title VI ' of the Civil Rights Act of 1964, to not discriminate upon the basis of race, color, creed, sex, or national origin in sale, lease, rental, use, or occupancy of the subject property. b. Equal EhrpZoyment Opportunity. Abide by the provisions of Executive Order 11246 concerning equal employment opportunity. c. Use of Proceeds. Use the loan proceeds only to pay for costs of services and materials necessary to carry out the rehabilitation work for which the loan ' will be approved. d. Completion of Work. Assure that the rehabilitation work shall be carried out promptly arm 71�iently through written contract. ' 13-2 1 Rehabilitation Financing Handbook c. Ineligible Contractors. Not award any contract for rehabilitation work to he paid for in whole or in part with the proceeds of the loan to any contractor, who, at the time, is ineligible under the provision of any applicable regulations issued by the Secretary of Labor to receive an award of such contract. f. Inspection. Permit inspection by the City or its designee of the property, the rehabilitation work, and all contracts, materials, equipment, payrolls, and conditions of employment pertaining to the work. g. Records. Keep such records as may be required by the City with respect to the rc a)ilitation work. h. Interest op Certain Officials. Not permit any member of or Delegate to the Congress o the United States, and no Resident Camnissioner, to share in any proceeds of the loan, or to any benefit to arise from the same. i. Bonus COTiasi.On or Fee. Not pay any bonus, commission, or fee for the purpose o o tatning the City's approval of the loan application, or any other approval or concurrence required by the City or its designee to complete the rehabilitation work, financed in whole or in part with the rehabilitation loan. j. Interest op the City. Allow no member of the governing body of the City who exercises any functions or responsibilities in connection with the administra- tion of the concentrated rehabilitation project, and no other officer or employee of the City who exercises such functions or responsibilities to have any interest, direct or indirect, in the proceeds of the rehabilitation loan, or in any contract entered into by the applicant for the performance of work financed, in whole or in part, with the proceeds of the rehabilitation loan. k. Preservation of the Security. Maintain the property at the requirements of the Rehabilitation Standards level and permit the City or its designee to inspect the property during the term of the loan. . 1.. !Hazard Insurance. Maintain hazard insurance on the property with a loss payable clause to the City as applicable. m. Transfer of the Property. Not sell, or transfer the property without repaying t e entire loan, unless prior written consent of the City is sought and received. n. Loan Security Requirements. Provide security for the loan, the form of a mortgage, on the property, if applicable. o. Debtor's Insurance. Maintain a debtor's life insurance policy in the amount of the mortgage or lien as applicable. 13-3 Rehabilitation Financing Handbook ' aw'1'lilt 16. NUMBERING GJUNI' AND WAN ANILII:AHONS ' 1, NUM80t TO BE ASSIGNED EVERY APPLICATION. The Staff shall assign a number to every application for a rehabilitation grant and/or loan, in accordance with the require- ments of this chapter. 'Ilio Staff shall enter the assigned number in the spaces provided on the applicable porn CUR -7660, porn CDR -7630, and Form CDR -7643 (or equivalent), on all the other CDR fors and documents related to the rehabilitation ' grant and/or loan. 2. ONE NUMBER SEQUENCE PER CALENDAR YEAR. The number system requires that only one sequence of numbers, beginning with "1", be used in connection with each calendar year. Number shall be assigned consecutively from this sequence regardless of whether the applications are for a rehabilitation grant, a rehabilitation grant, a rehabilitation loan, or both; and the type of property and loan involved. 3. NUMBERING OF APPLICATIONS. '17ie number assigned by the Staff to every application and related documents for a rehabilitation grant and loan shall consist of the following three parts, with each part separated by a slash (/): a. Calendar Year -Last 'rwo Digits of Calendar Year 76-77 etc. ' b. Number assigned consecutively from a single sequence of numbers shall be used for each year. If the applicant is submitting two applications -- a ' Form CDR -7660 for a rehabilitation grant, and a For CDR -7630 (or equivalent) for a rehabilitation loan -- in connection with the sane owner -occupied, one or two dwelling unit property, the same number shall be assigned to both applications. `■ c. 'Che category code "1", 11211, 113" or "4", to indicate the category of application as follows: (4) Category code "4" -- two applications from the same applicant in connection with the same owner -occupied residential property containing one or two dwelling units after rehabilitation; one application For CDR -7630 (or equivalent) for a rehabilitation forgivable loan and the t' other a For CDR -7660 for a rehabilitation grant. 4. EXA14PLE OF APPLICATION NUMBER. The following examples of application numbers, or illustrative purposes, 76/1/3. :1 16-1 (1) Category code 111" -- an application for a rehabilitation loan only in connection with an owner -occupied residential property containing one or two dwelling units after rehabilitation. ,'. (2) Category code "2" -- an application for a rehabilitation loan in connection with an investor-owned residential property. (3) Category code 9" -- an application for a rehabilitation grant only. (4) Category code "4" -- two applications from the same applicant in connection with the same owner -occupied residential property containing one or two dwelling units after rehabilitation; one application For CDR -7630 (or equivalent) for a rehabilitation forgivable loan and the t' other a For CDR -7660 for a rehabilitation grant. 4. EXA14PLE OF APPLICATION NUMBER. The following examples of application numbers, or illustrative purposes, 76/1/3. :1 16-1 11 11 ;.1 Rehabilitation Financinf !landbook a. Calendar Year Ex=pleu. '!herefore, in these exmnples, the portion of the application number representing the Calendar Year is 76. b. hiu urntial Eta rr[L Uig i/, hircus lur,. It' the 29th application in the sequence of rcraFi station grant ane loon applications is for a Joan for an investor- owned residential property, the application ntmiber would be 76/29/2. if the next application in sequence (i.e., the 30th) involves a grant and a forgivable loan on the same property, the number 76/30/4, would be assigned to both the Form CDR -7630 (or equivalent), and all related documents. If the next application in sequence is for a grant only, the application number would be 76/31/3. 5. TIME OF ASSIGNMENT OF APPLICATION NUMBERS. An assigned application number is a record of i enti ication an accountability that is basic to management controls by the Staff. Therefore, the Staff shall assign application numbers only at the times indicated below for the type of case involved. a. Application number for grants shall be assigned at the following times: (1) For a grant only, when the Staff approves and signs the Form CDR -7660. (2) For a grant that is to be supplemented by a rehabilitation loan, when the Staff prepares the application for a rehabilitation Form CDR -7630. The same application number (using category code "4") shall be entered on the Form CDR -7660 and the Form CDR -7630 (or equivalent). (3) For a grant that is to be supplemented with funds from some source other than a rehabilitation loan, the Staff must have satisfactory evidence of the availability of those funds to the applicant. b. Application numbers for loans shall be assigned at the time the Staff completes the CDR -7630 "Application for a Rehabilitation Loan" and submits same to the�Rehabilitation Review Board. 6. REUSE OF APPLICATION NUMBERS NOT PERMITTED. An application number once assigned by the Staff shall not -used or reassigned. If a previous case to which the Staff has assigned an application number is not approved, and is resubmitted at a later date, the Staff shall assign the resubmitted case a new application number with'the sequence number applicable at that time. If the previous case was for both a grant and a loan (a category 114" case), and the resubmission is for a grant or a loan, the correct category code number (either "1" or "3") shall be used in the new application number, as well as the sequence number applicable at that time. 16-2 II II li (.t Rehabilitation Financing !landbook CI AMTR 18. DI"ITRM1NIM, WORK TO BE IMI! WITH RH[Ali]LITA'I'ION GRMF AND LOM! 1. GENERAL. This section sets forth the responsibilities of the Rehabilitation Construction Specialist for determining the rehabilitation work necessary to bring a property into conformance with the Rehabilitation Standards and for providing assistance in the rehabilitation of the property. In carrying out these responsibilities, the Rehabilitation Construction Specialist shall: a. Inspect the property. b. Make a preliminary work write-up and cost estimate of the work to be done. c. Consult with and advise the owner on the work to be done, and the availability of a rehabilitation grant and/or loan. d. prepare a final work write-up and cost estimate as the basis for a rehabilita- tion grant and/or loan and for contracting for the rehabilitation work (when any of the work is to be financed with a rehabilitation grant and/or loan). 2. PROPERTY INSPECTION. The Rehabilitation Construction Specialist shall inspect the property and prepare an inspection report that identifies each deficiency with respect to the Code and other deficiencies which may be corrected through rehabilitation grant or loan funds. (See Chapter 5) An inspection report pre- pared in this manner will later serve the Rehabilitation Construction Specialist as the basis for preparing a work write-up and cost estimate. 3, INSPECTION Gomm. The City has developed an inspection checklist for use in inspecting each residential property. In essence, such a checklist is a listing of every item which is subject to Code that may be found in a property. '!lie use of such a checklist facilitates the inspection, and also helps provide a proper basis for the preparation of the work write-up, cost estimate, and the contract specifications.. a. Checklist b Room. For a residential property, the items in the checklist are classifie y room. For example, items applicable to a kitchen or bathroon are listed on sheets under those room classifications. Similarly, a separate sheet with an appropriate listing of items would be used for each habitable room. b. Checklist Information. Alongside each item on the checklist, space is provided or indicating the nature and extent of the deficiency. Additional space is provided on the checklist, or in supplemental sheets, for notes dealing the types of materials, extent of repairs or replacement, and other information that may be helpful in later preparing the work write-up and cost estimate. M , 4. WORK WRITE-UP AND COST ESTIMATE. A work write-up and cost estimate is a statement prepared by the Rehabilitation Construction Specialist based on the property in- spection report that itemizes all the rehabilitation work to be done on the property, and includes an estimate of the cost of each item, 'lie cost estimate shall be reasonable and shall reflect actual costs prevailing in the locality for :1 comparable work. ' 18-1 ' Rehabilitation Financing Handbook ' a. Asawnption that Rehabilitation Financing Will Bc Ured. Since it is generally not practical to predetermine whether or not a property owner will utilize a rehabilitation grant and/or Loan in the rehabilitation of his property, the Rehabilitation Constriction Specialist shall proceed on the assumption that such financing will be used. For this reason, it is important that the ' work write-up be sufficiently detailed to facilitate: (1) Cost estimation. ' (2) Consultation with the property owner and/or tenant. (3) preparation of specifications for construction contract documents (see Chapter 19) in conjunction with a rehabilitation grant and/or loan. b. Dual Use oWork Write-Up. In a case where the rehabilitation is relatively f simple or limited in scope, the work write-up can be made sufficiently ' comprehensive to be used later (without the cost estimates) as the specifi- cations for the construction contract documents. In such a case, the work write-up shall be prepared as described under paragraph 7. below. ' c. Itemizi Coat. Bach item of work and its estimated cost shall be identified in t e ite-up as being either necessary to meet the Rehabilitation wor wr Standards, or for other purposes that may be financed with rehabilitation grant and/or loan funds (see Chapter 5). This is done on the work write-up by entering the cost estimates in a columnar arrangement. ' d. Ad'urtin Work, Wre-U . If the total estimated cost of the work exceeds it the amount of the rehabilitation grant and/or loan the applicant could receive, or exceeds the applicant's financial ability to do all work, the ' Rehabilitation Construction Specialist shall eliminate or modify items in the work write-up as necessary to reduce estimated cost; however, items of work necessary to meet the Rehabilitation Standards shall not be eliminated. e. O+ qL Preference. A preliminary work write-up should not contain details t at have no significant effect on cost, such as color, style or pattern. Decisions on these details can be made when preparing the specifications for the construction contract documents, or even after the contract award by "to providing in the contract documents, as appropriate, the term be selected by owner." S. APPLICANTS ELIGIBLE FOR REHABILITATION GRANT. Por an applicant who is eligible Tor a retia ilitation grant, the final work write-up and cost estimate prepared by the Rehabilitation Construction Specialist shall: a. Identify each of the items of work to be financed by the grant. ?' b. Show the total amount for those items, indicating how the statutory limits were taken into account (see Chapter G). (If: the final work write-up is to be used for the specifications, the two items above shall be shown on a separate sheet that will not be part of the construction contract documents.) ;' 18-2 I I 1 Rehabilitation Financing Handbook 6. CONSULTATION WITH PROSPNCY'IVP; APPLICANY'. As soon as possible after inspection of the property (preferably within 24 hours), the Rehabilitation Construction Specialist shall consult with the prospective applicant on the preliminary work write-up and cost estimate. 'fhe Rehabilitation Construction Specialist shall advise the applicant which items of: work are required to meet the Rehabilitation Standards, and which are not required, but may be financed with rehabilitation grant and/or loan funds. The Rehabilitation Construction Specialist should be prepared to eliminate or modify any item in the preliminary work write-up that is not specifically required by the Rehabilitation Standards. However, the Rehabilitation Construction Specialist should encourage each applicant to under- take as much of the other rehabilitation work as he can reasonably afford. As a result of the consultation and agreement between the Rehabilitation Construction Specialist and the applicant on the work to be done, the Rehabilitation Constriction Specialist shall prepare a final work write-up and cost estimate. The final work write-up shall be the basis for the specifications in the construction contract documents to be used to solicit bids and proposals from contractors (see Chapter 19). 7. SPE'CIFIC'ATIONS IN CONSTRUCTION CONTRACT DOCUMENTS. Each specification in a construction contract document shall be written so that it provides a clear under- standing of the nature and scope of the work to be done, and a basis for carefully determined bids and proposals from contractors. Each specification shall show the nature and location of the work and the quantity and type of materials required. The specifications shall refer to manufacturers' brand names or to association standards to identify the quality of materials and equipment required, and may make provision for acceptable substitutes. If the work write-up is sufficiently com- prehensive, it may itself be used for the specifications, without any cost estimate figures or distinctions as to work required or not required. Standard Specifications. The specifications in the construction contract documents themselves shall be kept relatively simple by having the documents refer to the technical and detailed specifications that are contained in another document that is called "general specifications." This technique simplifies and facilitates the preparation of the work write-up, cost estimate, and contract documents. (1) Definition. The "general specification" is a document that compiles technical, detailed specifications for each of the types of rehabilitation work that is expected to occur, with some frequency, for the types of properties in the project area, and are modeled after the pHA Minimum property Standards for one and two family structures. (2) Avail bilitt The "general specifications" are kept on file in the project office and other locations convenient to all contractors. lA-3 Hahabilitation Pi.nancing Handbook 1 CHAI'fHR 19. CONI'RACf1Nl1 1:0It RHIA1111,1'1'WHON (YORK 1. INTRODUCTION. This chapter sets forth requirements and procedures with respect to construction contracts for rehabilitation financed through a rehabilitation grant, rehabilitation loan, or both. Construction work for rehabilitation financed through a rehabilitation grant and/or a rehabilitation loan shall be undertaken only through a written contract between the contractor and the recipient of the grant or loan. The Rehabilitation Construction Specialist shall assist each applicant in arranging for and obtaining an acceptable construction contract. a. Formof Contract. 'fhe construction contract will consist of a single document signed by the contractor and accepted by the borrower, only following approval of the rehabilitation grant and/or loan. It shall contain a bid and proposal by the contractor and the general conditions, as well as the specifications for the work to be performed. b.Use op Alternates. The contract document prepared by the Rehabilitation Construction Specialist may provide for alternates by which the bidder, as part of his bid and proposal, offers increases and decreases to the lump sum contract price to cover alternatives in the performance of the work. An alternate may be used to cover an item of work, the need for which cannot be determined until some time during the course of the rehabilitation work. For example, the construction contract may call for replacement of a bathtub. The floor joists in the bathroom are not exposed, and their actual conditions cannot be determined even with careful inspection. However, general conditions in the bathroom, such as evidence of plumbing leaks over a period of time, indicate that the floor joists may be rotted. The work write-up, cost estimate, and the approved rehabilitation grant and/or loan may include an amount to replace the floor joists and related costs if, upon removal of the old bathtub, this need is 'apparent. Under such circumstances, the work to replace the floor joists should be included in the construction contract documents as an alternate. If. upon removal of the old bathtub it is found that work is not needed, no payment for it is required under the construction contract. If that work turns out to be needed, the cost is established by the construction contract documents, and the contractor can be ordered to proceed with that work for the stated sum. (1) Format Jor Alternates. Generally, alternates should be avoided, but when used, t e Reha ilitation Construction Specialist shall provide for them specifically in the section provided for bid and proposal by adding material such as the following: Alternate N1. (description of the alternate) Add $ Deduct $ Alternate 02. Same as above for Alternate #1. 19-1 Nehabilitntion Financing Handbook ' (2) Unre ueuted AZGrr•naterr not Conuidured. Tile Rehnbiditat-ion Construction Specialist shall not consider alternates proposed by a bidder that are not called for in the contract document prepared by the Rehabilitation construction Specialist. The Rehabilitation Construction Specialist shall not consider a bid and proposal that is qualified by the contractor ' with unrequested alternates or other changes. c. Procurement of Bids. An acceptable contractor's bid and proposal, in the contract document form prepared by the Rehabilitation Construction Specialist ' must be obtained for a residential case where extensive architectural work is not required, before the Rehabilitation Financial Specialist processes Form CDR -7630 for approval by the Director, and before the Rehabilitation Financial Specialist approved Form CDR -7660 for the rehabilitation grant. 2. GENERAL CONDITIONS. The Rehabilitation Construction Specialist shall prepare provisions o general conditions for general use in all construction contracts for the rehabilitation of the property. There follows a listing of provisions that the Rehabilitation Construction Specialist must include in the general conditions: ' a. The address to which the contractor's bid and proposal must be submitted: (Name of property owner) Care of: (City of Iowa City, Department of 't Community Development, Civic Center, Iowa City, Iowa 52240). ' b. Date and time by which a. bid and proposal by the contractor is to be received by the Rehabilitation Construction Specialist. C. A provision that the bid and proposal shall be accepted by the borrower within 30 days from the date established by the Rehabilitation Construction Specialist for its receipt, provided that the contract is subject to issuance of a proceed order by the borrower, and no work shall be commenced by the ' contractor until he has received a written proceed order. d. A provision that the borrower is obligated to issue a written proceed order within 30 days from the date of acceptance of the contractor's bid and proposal. If the order is not received by the contractor within this period, the contractor has the option of withdrawing his bid and proposal. e. A provision that the contractor must commence work within 30 days after issuance of the proceed order. Only in the case of work involving non residential property can this limit be extended for a reasonable time past the 30 -day limit. f. A provision that the contractor must satisfactorily complete the work within clays after the issuance of the proceed order. 1' g. A provision that the contractor will be paid the contract price, in one lump sum amount, after the work is satisfactorily completed unless payment is to .� be made in progress payments as the work progresses. When progress payments 19-2 Rehabilitation Pinancing !landbook 1 are to be made, the contract must include a schedule that specifies the stages at which payment will be made and the percentage (or amount) of the contract price that will be paid for the satisfactory completion of each stage. Progress payment shall not exceed 80% of the value of the work satisfactorily completed. Progress payments (limited to two) and final ' payment due the contractor will be paid within 20 days after the Rehabilitation Financial Specialist receives the contractor's invoice and satisfactory release of liens or claims for liens by subcontractors, laborers, and material suppliers for completed work or installed materials. h. Provisions that the contractor shall be required to: (1) Furnish evidence of comprehensive public liability insurance coverage protecting the owner for not less than $100,000, in the event of bodily injury including death, and $50,000, in the event of property damage arising out of the work performed by the contractor; and, evidence of insurance or other coverage required by local law governing workman's compensation. (2) Obtain and pay for all permits and licenses necessary for the completion and execution of the work and labor to be performed. (3) Perform all work in conformance with applicable City codes and require- ments whether or not covered by the specifications and drawings for the work. ' (4) Abide by Federal and City regulations pertaining to equal employment. ' (5) Keep the premises clean and orderly during the course of the work and remove all debris at the completion of the work. platerial5 and equipment that have been removed and replaced as part of the work shall belong to the contractor. ' (6) Not assign the contract without written consent of the owner. The request for assignment must be addressed to the: ' City of Iowa City Department of Community Development Civic Center Iowa City, Iowa 52240 (7) Guarantee the work performed for a period of one year from the date of final acceptance of all work required by the contract. Furthermore, furnish the owner, in care of the Rehabilitation Construction Specialist, with all manufacturers' and suppliers' written guarantees and warranties covering materials and equipment furnished under the contract. (8) Permit HUD or its designee, to examine and inspect the rehabilitation work. 19-3 Rehabilitation Financing Handbook i. Provisions that the owner will: (1) Permit the contractor to use, at no cost, existing utilities such as light, heat, power, and water necessary to the carrying out and completion of the work. (2) Cooperate with the contractor to facilitate the performance of the work, including the removal and replacement of rugs, coverings, and furni- ture, as necessary. j. A provision that the premises are to be either occupied or vacant during the course of the construction work. k. A provision that final payment on the contract amount will be made only after final inspection and acceptance of all the work to be performed by the contractor, and the contractor has furnished the owner, c/o Rehabilitation Construction Specialist, satisfactory releases of liens or claims for liens by the contractor, subcontractors, laborers, and materials suppliers. 1 1 A provision that the contract consists of the bid and proposal, the general conditions, the specifications incorporated therein by reference and identified as Exhibit -"A" and the drawings (if any) identified (the Rehabilita- tion Construction Specialist will have inserted appropriate identification of the specific drawings). A section at the end of the general conditions containing material to be completed by the bidder, generally as follows: par the considerations named therein, the Contractor proposes to furnish all the material and do all of the work described in, and in accordance with, the contract identified above in item 1. of the general conditions for the lump -sum price of $ Contractor Acceptance by Owner (name of contractor) (address and ZIP of contractor) (date of proposal and bid) (notarization or acknowledgement) (name of owner(s)) (address and ZIP code of owner(s)) (date of acceptance) (notarization or acknowledgement) 3. 'SPECIFICATIONS AND DRAWINGS. Specifications, based on the work write-up and illustrative s etc es, Many, covering the specific rehabilitation work for each property on which a rehabilitation grant and/or loan will be made shall be pro - pared by the Rehabilitation Construction Specialist. Drawings shall be prepared only when essential to show the scope of the work involved so that a fair bid for the work can be obtained, and to avoid misunderstandings with the bidder. The ' specifications and drawings shall be based on the work write-up resulting from an inspection of the property and interviews, as indicated, with the applicant. The specifications shall clearly establish the nature of the work to be done and the 19-4 I a'�r_a._` � S�, 7"�Z\'a.;- �.ti r\ a. a\'•'�h \,.1\�: F \. � �\\ \ \�\ \\\� .\;,\` .1•n^\,\ "w� ..I`.: �'c.�£� i-'•d�� 11: '19i 1RQ?�:l v �1c ''TC \; \ `!\��:\`R\\i \\\:�f' \`i\C•\. :\Y \\\\\1�1\� \\\\\\\1(:\; \\ . \,1`tt� �� 3t�J132'._ a.JF�'.�:172 +.I �<�❖�7: a 1i \�:\�\ `' �. ,\a \1\� r t `!\\\P i\\ �, \\\at i \\ l\\\:,• \ '} ��.i, 'T'+7_+L''e—�C .P1S3 �A:��::A: �• 1� S,.�y;•t1 ! i`\::, i.�s \\r.\�\a '., \V, .!t\�i\3 �� ``' 1\, �v .Zri�9 +, .�h 1' —z� E::.a. Sili^ :� ,J •i��i;:`<` :hit �\Ak7t;11;s91,\ 01i1wo1,im x—s As . _l_'t_i. S, `��`�1L �r\' A;.\' �::.`iti'�:.\1� :\;• t\\�;�:tiYZ� ��\i\`1l\:i'f 1�\H\ \\� `'(�!h\ �. = - i.. t::. k\l::: \.titi. \`•� .�. .11,i 1q\v\vtiii Ye\\� i\`T�1 il1,�111 .C, \:\\I1i 1\{\'i\\1'�) tli� i lik ov i\n\"oI\ Szz,; ii\' Atk1r\ SI\\tii: e- _?__-^-_\• All ::,;: Cpi. �\�li` 1)1.1 1:: �qh` Sikti 1\{\q1 1\`\'1t`1\ 111p{\�1' '\! 1 15 710 is In CCCc'S$ <tt tllt. JS tht` %-4VONl l lot lo\l t1`11vim, I {!111 eStimte. 11%i? leat`S t. li<1:e1)ta1?1t` 1`1,1 5iktl l 1\` 1\\'t\Irlhllhl!\l W OW ??\\rl101 acceptance, Tn t e event n.) a.\r1?ttthir hi,ly luv P,\t`{\'!\It Ow %,KIMIlI:111??II Construction Specialist e,111111 rrlc\'t 1111 bfd4 allll .141, III,` Hlt4ptl' w another ttv bidding c011t 1:ICt'UiS MITI t'I+It\It tll,` It{tl lilt\41114, e. Alaintc?urfwa of Lila Lbm"Illo oiv ;1 (1) The Rehabilitcltion 11ne+trurtltill ;;IwA 1;111111 llhall 1w It4v14tn411!It, till maintaining a list ol• all �)mUdrlttra %Illi! havr r,\Int`44pi) till Illlovlil ill bidding on rohnbilitill; ion t•uroulntIIoll 11111% illul rrul III 11111' Ilu, 11111flh'lllll. is contained on Form 1:11R•7o.lo: I Rehabilitation Financing Handbook ' (a) Adequate active liability insurance (sec 2. It. (l) above). (b) The name of his company bank. (c) The names of his usual subcontractors. ' (d) The names of his principal suppliers. (e) The names and addresses of at least two (2) residential rehabilitation or remodeling jobs. ' Contractors providing acceptable data as requested above shall be placed !' on the list of approved contractors. Nb contractor shall be placed on the list who is subject to FHA debarment under paragraph S. e. below. (2) The Contractor List shall be maintained in a conspicuous place within ' the Department of Community Development office, open to public review. The Contractor List shall be grouped according to the category of speciali- zation the contractor requests to be listed (e.g., general contractors, electrical, plumbing/heating, masonry, dry wall, etc.). (3) Selection of a contractor to bid on a specific job shall be made by taking '• the contractor whose name appears at the top of the list under the category of specialization that is applicable to the specifications tinder consideration. As a result, all contractors move up one, and the name of the contractor selected to bid is placed at the bottom of the list. ' f. Acceptable Contraetora. The Rehabilitation Construction Specialist shall always exercise care and good judgment in selecting a contractor. A selected contractor shall be of good reputation, financially sound, have ' adequate financial resources to carry out his bid and proposal, and be qualified to do the required work. The Rehabilitation Construction Specialist shall frequently monitor the list of contractors to assure that they continue to be acceptable. 1 (1) Referral to FFUD Publication. As part of ascertaining the contractor's quali ications, the Rehabilitation Construction Specialist shall see if ' he is listed in the current edition of the lM) publication, "Dealers and Individuals Subject to the Provisions of Section 201.8(b) and Section 201.8(d) of the Title I Regulations". The Area HUD Insuring Office will make available a current edition of this publication upon the request of the City. Listing in the publication does not necessarily disqualify a contractor. However, the Rehabilitation Construction Specialist shall check the contractor more carefully, including getting up-to-date information on him from the FHA Insuring Office before making a selection. (2) Contraetora Sub'eet to Administrative Debarment. Checks made by the Re a ili.tation Construction Specialist will not preclude the FHA from making previous participation checks as it deems necessary. Contractors ' found subject to Federal administrative debarment as a result of these checks shall not be selected. 19-6 Rehabilitation Finctncin.7 Handbook g. No Notification to Bidder before Contract Award. The Rehabilitation Construction Specialist shall not advise any bidders of either selection or rejection before the contract is awarded. 6. AWARN OI•' COiIf,*TRUC'l'ION CONTRACT. 'Ilse contract shal l he awarded by having the applicant for the rehabilitation grant and/or loan properly execute the contract with the assistance of the Rehabilitation Construction Specialist. a. Iasuance of Proceed Order. At the time the award is made, the Rehabilitation Construction Specialist shall remind the applicant and the successful contractor that the undertaking of the work covered by the contract is subject to issuance by the owner of a proceed order, within the number of days stated in the general conditions of the contract from the date of the award. Upon award of the contract, the Rehabilitation Construction Specialist shall notify unsuccessful bidders that they have not been awarded the contract. b. Contract Awarded after Receipt of Reservation of Funde. In a case involving a loan, the contract award shall be ma a only a ter the Rehabilitation Construction Specialist has received a firm commitment from the Director that the loan has been approved. c. Award within 30 days of Cutoff Date. In order for the bid and proposal to Be binding, the award shall be made within a period of 30 days from the cutoff date established by the Rehabilitation Construction Specialist for the receipt of the bid and proposal, unless a later date is agreed upon in writing. d. Contract Award. In the award of a construction contract for rehabilitation, The rehabilitation grant and/or loan shall execute the original and five copies of the contract documents. The Rehabilitation Construction Specialist shall distribute the executed contract documents as follows: (1) Executed copy to contractor. (2) Executed copy to borrower. (3) Executed original and copy retained by Rehabilitation Construction Specialist for file. (A) Executed copy to Financial Section. 7. ISSUANCE OF PROCEED ORDER. The general conditions of the construction contract will state that the owner will issue a proceed order within a stated number of days from the date of acceptance of the contractor's bid and proposal. The proceed order for a construction contract which shall he executed by the borrower at loan settlement, shall be issued within 30 days of the acceptance of the contractor's bid and proposal, and shall require the start of construction within 30 days or less from the date of the order's signing. In order to con- form with this contract condition, a proceed order shall be issued promptly after the Form CDR -7660 for a rehabilitation grant has been approved and/or loan settlement has been completed for an approved loan. Loan settlement is con - 19 -7 II Ii Rehabilitation Financing Handbook sidered completed only after recordation of the mortgage and expiration of rescission right. The Rehabilitation Constriction Specialist shall assist the grantee or borrower in the preparation and issuance of a proceed order. The proceed order shall be prepared for the applicant's signature, and shall be distributed by the Rehabilitation Constriction Specialist as follows: a. Original to the contractor. b. One copy retained for the file. c. One copy to grantee or borrower. 8. LABOR PERFOR14ED BY OWNER IN REHABILITATION PROPERTY. Questions arise from time to time, during the processing of a rehabilitation grant and/or loan, concerning the owner's performance of some or all of the labor required to complete the rehabilitation of his property. These paragraphs are intended to supply answers to those questions, as well as describe the circumstances under which this form of self-help is desirable and to be encouraged. a. Type of Work and Skill. of Owner. A property owner may complete some or all of the tasks required to rehabilitate his property, if he has the degree of skill required to perform the work involved. Self-help is usually appropriate for the accomplishment of tasks of an unskilled nature such as general clean- up, demolition of small buildings on a property, removal, cartage, and disposal of the debris, and for work that involves minimal use of costly materials and equipment. Work of a skilled nature, and work involving the extensive installation of costly materials and equipment, are appropriate if the Rehabilitation Construction Specialist is assured the property owner has the ability and experience required to do the work properly without supervision, or that he has sufficient skill to do the work properly with technical advice and guidance from the Rehabilitation Construction Specialist. b. Technical Aid Eligible as Project Coat. The Rehabilitation Construction Specialist is reminded that provision of technical assistance is part of his job function. With such assistance, partial or total rehabilitation of L a property through self-help may be made more feasible. c. Benefits from Self-help. Self-help may reduce the amount of a loan that the property owner would otherwise require, thereby reducing his monthly payments or the term of the loan, as he prefers. At times, self-help may also enable a property owner to obtain a rehabilitation grant and/or loan by reducing costs to an amount within the statutory limits for a grant and/or loan, and simultaneously may make loan repayment feasible. For example, the cost to accomplish complete rehabilitation, entirely by contract, may be more than can be allowed under the statutory limits applicable to a grant and/or loan, or may require a loan that would exceed 1:`.. the owner's ability to repay. 19-8 I -I Rehabilitation Financing Handbook d. Provision }or Self-help in Crant and Housing Loan. Mienever self-help is necessary, indicated, or desired, and the Rehabilitation Construction Specialist considers that with or without its technicaJ assistance and guidance a property owner will be able to perform the work in a reasonably acceptable and expeditious manner, it may process an application for a rehabilitation grant and/or loan on that basis. In such a case, the amount of the grant and/or loan would provide funds to pay for the materials and equipment to be installed by self-help, as well as any additional funds needed to pay for other rehabilitation work to be performed by a contractor. The grant and/or loan shall not include funds to pay the owner or members of his family for their lam Further, the Rehabilitation Construction Specialist must exercise good judgement and prudences as to avoid a situation in which. anowner could place himself in financial difficulty through improper use, installation, or even destruction of the materials and equipment pur- chased with grant and/or loan funds. For this reason, the owner should understand that the proceeds of a grant and/or loan to pay the supplier for materials and equipment involved in a self-help will be disbursed from the rehabilitation escrow account by the Rehabilitation Financial Specialist, only after they have been properly installed. e. Coordination with Contractor. when some of the rehabilitation work is to be done through self-help, and the remainder is to be done by the contractor, the Rehabilitation Construction Specialist should assure that the work is done by each of them so as not to interfere with or jeopardize the other's work. In cases where a separation in the timing of the work is not feasible, the Rehabilitation Construction Specialist should urge the owner and con- tractor to make their own arrangements on the timing, so that each may do his work without causing any interference in the work to be done by the other. In all instances, the owner will be better protected if work to be done through self-help is completed before the contractor starts his work. Such completion will help avoid claims by the contractor for extras or damages he may claim are caused by the self-help efforts, and will assure that when all work is finished, the property will comply with the Rehabilitation Standards. 19-9 I1 II I7chabili.tation Financing Handbook CIIAMTR 20. INSITMION OF IMIA81L11'ATION WORK 1. GENERAL. This chapter sets forth the requirements for the inspection of rehabilita- tion work financed in whole or in part with a rehabilitation grant and/or loan. 2. RESPONSIBILITY FOR MAILING INSPECTIONS. The Rehabilitation Construction Specialist shall make inspections of construction work in cases involving a rehabilitation loan or a rehabilitation grant. To accomplish this, the Rehabilitation Construction Specialist shall make: (1) Compliance inspection, as necessary, to assure that the construction work is being completed in accordance with the construction contract. (2) A final inspection to determine that the construction work has been completed in accordance with construction contract. The Housing Inspector and any special- ists from the Building Inspection Department, as may be required, shall accompany the Rehabilitation Construction Specialist on the final inspection and shall provide the Rehabilitation Construction Specialist with a written report of their findings. 3. INSPECTIONS FOR PROGRESS PAYMENTS AND FINAL PAYMENT. Inspection of construction work shall be made in accordance with afollowing: a. Pro rens Paimenta. A compliance inspection of the rehabilitation work shall Re ma a be ore t e Rehabilitation Financial Specialist makes a progress payment on a contractor's invoice. (1) Inspection Report - Request for Payment. The Rehabilitation Construction Specialist shall prepare an inspection report (original and one copy) for: cases involving a rehabilitation grant and for City Rehabilitation loans. (2) Payment for Satisfactory Work. If the inspection determines that work com- pleted is satisfactory, the Rehabilitation Financial Specialist shall draw on the escrow account a progress payment check payable to the borrower and the intended payee (See Chapter 14). (3) Obtaining Corrective Action. If the work completed is not in accordance with the construction contract for a progress payment, the Rehabilitation Construction Specialist shall advise the borrower of any noncompliance in the construction work, or of an incorrect invoice submitted by the con- tractor. The borrower shall be requested to obtain, with assistance from the Rehabilitation Construction Specialist appropriate corrective action from the contractor. No payment shall be made on a construction con- tract until the contractor has satisfactorily completed the necessary corrective action. 20-1 I RETAKE OF PRECEDING DOCUMENT F -A II �I Final Inspection. Upon completion of t the contractor's i.nvoicc containing his of all the work in accordance with the tation Construction Specialist shall ar work. Rehabilitation Financing Handbook he rehabilitation work and receipt of certification of satisfactory completion contract and his warranty, the Rehabili- range for inspection of the completed c. Making Final Pa.Nment. When the final inspection determines that the work is satisfactorily completed in accordance with the contract, the Rehabilitation Construction Specialist shall obtain from the contractor a release of liens, and a copy of each warranty due the borrower for the work. After receipt of a release of liens, including releases from all subcontractors and suppliers and a copy of each warranty, the Rehabilitation Financial Specialist shall make final payment in accordance with Chapter 14. The Rehabilitation Financial Specialist shall then prepare Form CDR -7645. 4. CERTIFICATION OF FINAL INSPECTION. After the Rehabilitation Construction Specialist determines t at the re a ilitation work has been fully and satisfactorily completed and the final inspection report obtained, the Rehabilitation Financial Specialist shall prepare a Form CDR -7645 (original and three copies). Distribution. Form CDR -7645 shall be distributed as follows: (1) Signed original to the property owner. (2) Signed copy retained in the property file. S. SUPPLEMENTAL INSPECTIONS. In some cases defects and inadequacies in the con- struction work, not apparent at the time of final inspection, may show up after final payment for the work is made and Form CDR -7645 is issued. Most of these are minor, such as doors and windows that stick after painting. However, others are serious, such as roof leaks not ascertainable until after a rain, defects in heating systems installed during the nonheating season that were not revealed in the limited tests after installation, and plumbing leaks that did not show tip in the final inspection. a. One -Year Guarantee on Work_by Contractor. All work performed by the contractor is covered by a one-year guarantee but property owners are not always aware / that, for a period of one year, they may require the contractor to correct si VIM defects and inadequacies in the work performed under this contract. FAH rs reason, t e Rehabilitation Construction Specialist shall inform the owner of the guarantee requirements upon completion of the rehabilitation. h. Additional Call bu Rehabilitation Construction Specialist to Insure Validity 4/Kt VVt't-GVV ✓V.• v - the incidence o serious defects and inadequacies in the construction work is not frequent, and contractors generally correct them promptly when requested, the Rehabilitation Construction Specialist, after the final inspection, shall make an additional call on the property owner to ascertain if there are any complaints about the work that has been done. This call shall be made within 60 days after the issuance of Form CDR -7645. The Rehabilitation Construction Specialist shall inspect that work to ascertain if the complaint is valid. If the complaint is valid, the Rehabilitation Constriction Specialist shall assist the property owner in obtaining prompt corrective action from the contractor. 20-2 I I 11 II 1. rJ3 ! �_✓-r? X ti .a .. -_ :�: 1 ° the a:l' takes —i=n ii:= . _ Zs'n-s and-=Jx=c.=�, a7.:�'_3_ `:.'_1.L aims Y_. :�'�7? -N-r 2, 7.7=.r. f: f� _G_AT. in -.:'��_ :3 make C_.. �Tii:Lt ices xl:.. :t`�:F'�. a� e]• 1i�11:iP .C. -a rehabilizatitl: 9rc't, a_'1' :ne :LS�ll�es 'ani %-11"=x- 1 a ^`h.=.�11i i:ialt'G1 It\1i1. an applicant is !t.r,...ed ase3:.P G': CO,:inr-iiw �i?: tom: a :r;?: -0" ikkl'.U: tinit property or ar.i.:1 =atC*-tOS-�T. Ftlru::t l74 i:111;i :v,1 :iI\ll iC.;n:'s 11YOF'uE, an a?J111C2ni Tri+ci be ideniiiied aodi:io.1i11\_'. : itL:a' ;iS i ltlti.,^ er other legal j!ti ty, as 'eiaw. 3 a. er3T, lne term "person" ne3r5 we or z3re nazu-, 1l persons id\) eithtr I'lld legal title to, or ecaipr under a lam sales contract, a pr rtv to Nc rehabilitated. b. &:_xr iacaZ Ent -=-j, ice ter-. "ocher legal entity" roans xiy ltZal entity other than a "person", such as a partnership or corporation that holds legal title to a property to be rehabilitated. Ally 'other alegal entity" within the nt�uliil of this definition is also an investor-oler. SOURCES OF FUNDS AWD AMOWITS C0aR:S:.IG 6?PLIM-A1 'S 1NOL?t• , The folloAng is a listing of the elements ca<mrising inane for purposes of a rehabilitation grant and/or loan. Exclusions from income applicable in special circmnstances :ire stated in paragraph S below. a. Portion of Fncare Derived from Rer:tal Urns. If the property will contain more than AM11iunit after re ha ilitation, that portion of an applicant's intone that is derived from the property shall be relvrtLN1 on Foran CDR -7h60, block C, line 3, as a net figure determined as follolcs: (1) Met Income. The net intone from the rental units in the olner-cxuglit�l property to be rehabilitated is the gross rental inccme., less expalitures allocable to the rental units. These allocable ecpenditures including payments, on the basis of an average of two or more years for mortgage or land contract principal and interest, mortgage insurance premium, service charges, hazard insurance, real estate taxes and special nssess- ments, maintenance and repairs, heating and utilities, and other cash expenditures for the property such as advertising vacancies. If the applicant has not owned the property for two or more years, the Rehabilita- tion Financial Specialist shall estimate the income and aXpeixlitures on the available experience. (2) Allocation of Expenditures to Rental Unita. The allocation of expoixiitures to the rental units may be estallisec ly dividing total monthly expendi- tures for the entire property by the number of units in the property. The result is the shared expenditures allocable to the owncr-occupicxl 22-1 Rehabilitation Ftnanain0 !landbook dwelling units, which when subtracted from the expenditures for the entire property, produces the monthly expenditures allocable to the rental units (i.e., often units are rented with heat and water but under separate electrical meters; in these cases, the heat and water are shared expenses ' but the electrical cost to the tenants is not part of the building expense). (3) Net Rental Income on Form CDR -7660. The monthly expenditures allocable ' to the rental units, subtracted from the gross rental income from the property, produces the net rental income to be entered on CDR -7660, block C, line 3. ' b.A Zieant Who Is a Person. Income of an applicant who is a "person" includes the income o t e applicant and his family. The applicant's family includes ' the applicant and any other person or persons related by blood, marriage, or operation of law, who share the same dwelling unit. If ownership of the property rests in more than one person, the applicant is each owner and family. The applicant's income, therefore, is the sum of the family incomes ' of all applicants. An applicant's intone is established on an annual basis, at the time of applying for a rehabilitation grant and/or loan, and includes: (1) The applicant's earnings. (2) Spouse's earnings. (3) Other family members living in the home, if their employment is a definite characteristic of family life. Excluded is the income of an adult family member, other than the applicant and spouse, who does not have an ownership interest in the property, but included are any funds contributed or paid to the family, on a regular basis by an excluded adult family member. (such as room and board, rent, etc.) Excluded are incomes of those under 18 or full-time students or mentally or disabled children. (4) Other income regularly received by applicant or his family. (S) Net income from real estate, other than the property to be rehabilitated, and any other net business income. (6) Income from rental units in the property to be rehabilitated based on: (a) Gross rental income, and (b) On the basis of an average of experience for two or more years, ex- penditures for mortgages principal and interest, mortgage insurance premium, service charges, hazard insurance, real estate taxes and special assessments, maintenance and repairs, heating and utilities, 22-2 I 1 4 1 Rehabilitation Financing Handbook ground rent, and other cash expenditures for the property, such as advertising vacancies. If the applicant has not owned the property for two or more years, the staff shall estimate the income and expenditures on the available experience. V' that Ia Other Le al E'ntit . The income of an "other legal entity" inclu es all t e- net incase, a ore income taxes, attributable to the legal entity comprising: (1) Net income (2) Net income from the property to be rehabilitated, consisting of gross rental income less expenditures (on t e bis an average of two or more years' experience) for mortgage principal and interest, mortgage insurance premium, service charges, hazard insurance, real estate taxes and special assessments, maintenance and repairs, heating and utilities, ground rent, and other cash expenditures for the property (including advertising vacancies). (3) Exclusions. Income of an "other legal entity" does not include the inc�any director, official, officer, employee, shareholder or other participant in the business. REPORTING OF APPLICANT'S INCOME. The applicant's income is reported on the application form submitted by the applicant, as follows: a. Rehabilitation Grant. The applicant's income shall be reported on Form CDR -7660, "Total Present Monthly Income of Applicant." b. Rehabilitation Loan. The applicant's income shall be reported on Form CDR -7630 or Form CDR -7634A, depending on whether the loan is to rehabilitate an owner -occupied property, an investor-owned property. (1) Owner -lieu ied Property. The applicant's income with respect to a rehabilitation loan on an owner -occupied property shall be reported on Form CDR -7630, as follows: the gross rental income from the property to be rehabilitated shall be included in block D, line 5, "Gross Income from Real Estate"; and the expenditures in block E, 'Tlonthly Housing Expense", on lines 1 through 9, as appropriate. (2) Investor-Ooned Pro ert . In the case of a loan on an investor-owned property, income shall be reported on Form CDR -7634A, block A, line 2, "Net Income from Rentals", includes the actual net income from all other rental property. Similarly, financial statements submitted in support of Form CDR -7634A shall reflect actual data as of the reported date. (a) Purpose for Re uiri Actual Data. The primary purpose and use Form CDR 634A, or financial statements, is to assure that a rehabilitation loan is not made to an insolvent applicant, whether or not the property for which the loan is sought can produce sufficient revenues. 22-3 Rehabilitation Financing Handbook i (b) Findin Acce taLle Nisk in Mar final Cases. Generally, a rehabilita- ' tion loan, secur or unsecur , shall not be made with respect to an investor-owned property, if the property clearly cannot produce sufficient revenues to satisfy all expenditures related to owner- ship, operation, and management of the property, including repayment of the rehabilitation loan. An exception is a case in which the ability of the property to produce sufficient revenues appears possible, but marginal. In this circumstance, an applicant's strong financial condition and ability to repay may be used by the staff to support a recommendation to the lender. (c) Estimatinq Incomeand Exrnerase (CDR -7643). The information obtained on Form CDR -7643 is to fuish intormation on the revenues that can be produced by the property. The income and expense information on Form CDR -7643 is estimated for the property after rehabilitation. The estimates of income shall be realistic in terms of reasonable expectation of the ability and likelihood of the rental market in the property area to pay the proposed rents. The estimates of expendi- tures shall be realistic, taking into account the rehabilitation work to be done. :5.- EXCLUSIONS AND ADJUSTMENTS TO APPLICANT'S INCOME. ' a. Grants. Deduct the following amounts from gross income: ' (1) $25 per child per month (child mist be living in the home, under 18 years of age, or full-time student dependent). (2) :Deduct 10% of gross income for taxes (persons not retired or disabled), ' OR see (3). ' (3) Deduct 25% of retirement benefits, disability benefits, or Social Security benefits. 6. ASSETS OF GRANT APPLICANTS. Applicants with liquid assets of more than $20,000 shall be ineligible for a grant. 22-4 0 City of Iowa Ci1& MEMORANDUM DATE: February 24, 1977 TO: City Council j FROM: Julie Vann, CDBG Program Coordinator .NIS (/� RE: Informal Council Discussion of Neighborhood Improvement Program -- 2/28/77 The purpose of the meeting is to discuss the Neighborhood Improvement Program. The goals, objectives, and procedures for the housing code enforcement program and the housing rehabilitation program will be presented for Council review and comments. Agenda: I. Summary of CDBG goals and I.C. projects by Julie Vann, Program Coordinator A. Housing conservation -- housing code enforcement, housing rehabilitation, historic preservation B. Neighborhood redevelopment -- flood control, sidewalk repairs, alley repairs - C. Services -- rape prevention program, senior center :II. Presentation of Housing Code Enforcement Program by Bruce Burke, Senior Housing Inspector !_< A. Program goals and objectives- P^ye Z " � %' '' " `' / a r •- . B. Program procedures- of ,P-, a� . •' „'.D. .. .. rzr<_%eaa. n'; u' C. Program performance- 011• ,. A copy of the environmental review record is attached for your review before the ten minute summary presentation. Questions should be asked if points need further clarification. I The purpose of the discussion is to have the program's scope and direction f reviewed by the City Council. III. Presentation of Housing Rehabilitation Grant Program by Jim Leighton, Housing Rehabilitation Supervisor- 4..,rr;11,- G+o-,<I% /'(I +, , -_l ' - :��.., • , ,�. A. Program goals and gbjectives B. Program procedures C. Program performance A copy of the Rehabilitation Financing Handbook for the program is attached for your review before the ten minute summary presentation. The presentation will focus on the status of the grant program. OVA 11 0 City Council February 24, 1977 Page 2 IV. Presentation of Housing Rehabilitation Loan Program by Mike Kucharzak, Rehab Consultant A. Program scope 1. Participant eligibility 2. Amount of financial assistance 3. Support with technical assistance B. Loan procedures 1. Processing loan 2. Involvement of local lenders A copy of Chapter 7, Section 2, of the Rehabilitation Financing Handbook is stapled to this memo. Council guidance and direction is needed as the program is finalized. V. Discussion of additional Neighborhood Improvement Program project ideas by Julie Vann, CDBG Program Coordinator A. Expansion of Housing Rehabilitation Service areas to service total project area within the last three years of CDBG allocations from HUD. (map attached) B. Development of a Historic Preservation Commission or Board. (open discussion) C. Discussion of Site Improvement, e.g., Washington Street, sidewalk and alley repair subsidies (open discussion) • Rehabi lotion Financing Handbook CIiU' TR 7. 1,II.11'I'A'CI0NS ON A OUM' OF THE LOAN SGCI'JON 2. It191AB I LOAN 1. GENERAL. '1'hi.s section sets forth the eligibility requirements for applicants of the City of Towa City Rehabilitation Principal Loan program, hereinafter referred to as a RMAJ3 1 Loan. 2. APPLICANT ELIGIBILITY. 'fo be considered for a RF.IIAB I Loan, the applicant must comply with the following criteria: a. Be the owner occupant of a solely residential structure containing an allowable number of dwelling units and located within the Rehabilitation Area currently designated for service by the City Council. b. Have a maximum adjusted gross income (see Chapter 22) not in excess of the following: $10,000 for a 1 person household $11,375 for a 2 person household $12,750 for a 3 person household $14,250 for a 4 person household $15,125 for a 5 person household $16,000 for a 6 person household $16,875 for a 7 person household $17,875 for an 8+ person household c. [lave liquid assets not in excess of $10,000 for a 1 person household $15,000 for a 2 person household $20,000 for a 3+ person household �3. ASSURANCE THAT REHABILITATION WILL BE COMPLETED. a. Rehabilitation costs may exceed the amount of the program's loan and/or grant if the applicant provides assurance that the additional amount needai to assure completion of the work required to meet the Rehabilitation Standards will be borne by the applicant. b. If the applicant obtains a supplemental loan commitment, the staff will secure evidence that it is adequate and satisfactory prior to approval of the rehabilitation grant and/or loan. 4. MAX174UM REHAB I LOAN ON RESIDENTIAL PROPERTY. The maximum loan on residential property shall be the lowest amount determined using the following three criteria, regardless of whether the loan is secured or unsecured. 7-4 • Rehabiotion Financirkg llaiuibook a. The actual, approved construction costs. b. $17,400. c. An amount which when added to any outstanding indebtedness related to the property, creates a total outstanding indebtedness which does not exceed: 97 percent of the sum of as -is value of the property and estimated rehabilitation costs up to and including $15,000, 90 percent of the next $10,000, and 80 percent of any balance of the sum that exceeds $25,000. S. ABILITY 710 REPAY. An applicant for a RI:IW1 I Loan shall be considered to have an adequate ability to repay the loan if after the loan is made, the following tests can be met: a. A maximum expenditure for housing expenses shall not exceed 35% of the adjusted gross income of the household (see Chapter 22). (lousing expenses include: (1) Principal and interest on mortgage or land contract. (2) Principal payments on City of Iowa City rehabilitation loan. (3) 'faxes. (4) Utilities. (5) Hazard insurance premium. (6) Maintenance. b. A minimum of $2.00 per person per day must remain available for food, clothing, medical expenses, etc., after the fixed monthly expenses for the following have been deleted from the adjusted gross income: (1) (lousing expenses (see 5.a. above) (2) Automobile payments (CDR -6270, line G-1) (3) Life insurance loan (CDR -6270, line G-2) (4) Notes payable (CDR -6270, line G-3) (5) Mortgages or land contract payments for other real estate (CDR -6270, line G-4) (6) Monthly installment credit accounts (CUR -6270, line G-5) (7) Life and health insurance premiums (CDR 6270, line 11-2) 7-5 • Rehabiotion Financing Handbook 6. Promissory Note shall be signed and duly recorded on all [ZHIAB I loans. In addition, all loans in excess or $4,050 shall he secured by a mortgage, duly recorded, naming the City of Iowa City through the 0epartment of Community 0evelopment as Mortgagee. 7. TERMS AND CONDITIONS: a. Terme and Conditions. The Maximum term of the REHAB 1 Loan shall be 15 years, and it shall bear no interest. b. Assignability. The REHAB I Loan is not assignable and shall be due upon sale or transfer of the property. c. .Repayment and Debt Service. Payments shall be made in 180 consecutive monthly installments to a local lending institution designated by the City. Each monthly payment shall be for 1/180 of the original loan amount plus a monthly debt service charge. d.. Service and Closing Costs. The closing costs for a REHAB I Loan may include the following: (1) pees for establishing debt service account. (2) Appraisal fees. (3) Title search and abstracting fees. (4) Recording fees. (5) Legal fees. e. Delinquency and late Payment Penalty. A late payment charge of 3% per month shall accrue on any amounts delinquent by one month or more. W-1 71 1Yi .1 it : C e u IOWACIT:Y a � Y r- a fY EENiT POS e • ESO MENTAL :` RE TI.M RECON I c ENVIRONMENTAL REVIEW RECORD AND NOTICE OF INTENT NOT TO FILE AN ENVIRONMENTAL IMPACT STATEMENT FOR HOUSING CODE ENFORCEMENT PROGRAM Prepared by: Susan K. Sheets, Redevelopment Specialist Douglas W. Boothroy, Environmental Planner January 1977 Cover design courtesy of Elkart, Indiana CONTENrS Page Appendix Project Description . . . . . . . . . . . . . . . . . . . . . 1 . . 35 A. Geographic Location B: Community Facilities and Services . . . . . B. Area Description Appendix C: C. Project Improvements and Activities . . 43 Appendix Project Goals and Objectives . . . . . . . . . . . . . . . . 8 . . 45 Environmental Qualities . . . . . . . . . . . . . . . . . . . 9 A. Physical Environment B. Social Environment C. Aesthetic Environment Project Initiated Environmental Alterations b Impacts. 18 Program Alternatives Considered. . . 20 Agencies . Involved . . . . . . . . . . . . . . . . . . . . . . 21 Assessment Statement . . . . . . . . . . . . . . . . . . . . 22 Site Visit and Comments . . . . . . . . . . . . . . . . . . . 23 Level of Clearance . . . . . . . . . . . . . . . . . . 24 ` Historical Review . . . . . . . . . . . . . . . . . . . . . . 25 Exhibit 1: Map of Project Area. . . . . . . . . . 26 Exhibit 2: Map of Ralston Creek Flood Plain . . . . . . . . 27 Exhibit 3: List of Structures in Floodway 28 Exhibit 4: Map of Residential Density . . . . . . . . . . . 29 Exhibit 5: Map of Lot Size Within Area. . . . . . . 30 Exhibit 6: Map of Commercial Areas and Arterial Streets 31 Exhibit 7: Map of Housing Conditions. . . . . . . . . . . . 32 Exhibit 8:. Map of Historic Landmarks. .. 33 Exhibit 9: List of National Register Entries from I.C.. 34 Appendix A: Code Enforcement Procedures . . . . . . . . 35 Appendix B: Community Facilities and Services . . . . . . . 37 Appendix C: Most Frequently Encountered Violations. . . . . 43 Appendix D: Hazardous or Serious Violations . . . . . . . . 45 I I ii PROJECT NAME: Housing Code Enforcement Program DATE: .January 1977 SUBMI'T'TING DEPARTMENT: Iowa City Department of Community Development Dennis Kraft, Director PROJECT DESCRIPTION: A. Geographical Location: See attached maps. (Exhibit TJ1) The total project area encompasses the mid-section of Iowa City from north to south with the following boundaries: Northern border: Interstate 80; Eastern border: a line north and south through the center of Section 2 to Ralston Creek, following Ralston Creek to Court Street then east to First Avenue and south to the Chicago -Rock Island - Pacific Railroad tracks; Southern border: northwest along Chicago -Rock Island -Pacific Railroad tracks to Third Avenue due west to Highland Avenue, due south to a point east of Euclid Avenue, west to Euclid Avenue and along Euclid to Keokuk Court, north along Keokuk Court to Highland Avenue, west along Highland to Highway N6 By-pass, northwest along Highway k6 By-pass to Riverside Drive, south along Riverside Drive to the southern boundary of Section 16, (by-passing the airport) west to the center of Section 16; Western border: north along center line of Section 16 (including Carriage Hill) to Woodside Drive, east along Woodside Drive across the railroad tracks, continuing east along Myrtle across the Iowa River to Madison Street, north to Iowa Avenue, west to the Iowa River, continuing northeast and then west along the Iowa River to the western edge of Section 3, north to a point above Foster Road, east to Dubuque Street and northwest along Dubuque to Interstate 80. Within this area, three subdivisions have been delineated to be completed at various stages of the Code Enforcement project. Area A: i Northern boundary: Brown Street; Eastern boundaries: Dodge Street south to Bloomington, east to Lucas, south to Jefferson, east to Governor, south to Iowa Avenue, east to Evans, southeast along Muscatine Avenue to Burlington, west to Summit and south to the Chicago -Rock Island -Pacific Railroad tracks; Southern boundaries: northwest and west along the railroad tracks to Gilbert, south to Benton, west to Capitol Street, north to Des Moines Street, west to Madison Street; Western boundaries: north along Madison to Bloomington, east to Capitol, north to Davenport, cast to Clinton, north to Church, east to Dubuque and north to Brown Street. Area B: Northern boundary: Brown Street from Dodge cast to a point north of Reno Street; Eastern boundaries: south to and along Reno Street to Bloomington, west to Elizabeth Street, south to Rochester Avenue and south again along, I PROJECT NAME: Housing Code Enforcement Program DATE: January 1977 ' Clapp Street to Ralston Creek, southeast along Ralston Creek to Court ■ and Muscatine Avenue, southeast along Muscatine to Fifth Avenue, south to the Chicago -Rock Island -Pacific Railroad tracks; Southern boundary: ' Chicago -Rock Island -Pacific Railroad tracks; Western boundaries:— Summit Street from the railroad tracks to Burlington Street, east to Muscatine Avenue, northwest to Iowa Avenue, north to Jefferson, west to Dodge, ' north to corner of Brown and Dodge. Area B also includes the area bounded by Woodside Drive and Myrtle on the north, the Iowa River on the east, the southern boundary of Section 16 , (not including the airport) on the south, and the center line of Section 16 including Carriage Hill on the west Area C This subdivision includes the remaining northern and southern portions within the total project area which are not included in Area A or Area B. See 'attached map (Exhibit N1). Area Description: According to recent statistics, the total code enforcement project area includes 4869 residential structures containing 8828 dwelling units, of which approximately 61% are renter -occupied dwelling units. (See Table I) The age of these structures throughout the project area span a range from 130 years old to the present. The three subdivisions are described in detail below. TABLE I *Source: 1976 inventory using the Iowa City Directory and street -by -street canvassing. +Extrapolated from 1970 census information. -2- 9 11 Residential Dwelling % Renter - Structures (*) Units (*) Occupied (+) Population (+) Area A 1390 4163 790. 11,024 Area B 1374 2025 44% 4,949 Area C 2105 2640 4904 8180-4 Total Project Area 4869 8828 61% 24,777 Total Iowa City Area ---- 14,766 (+) 54% 46,850(+) *Source: 1976 inventory using the Iowa City Directory and street -by -street canvassing. +Extrapolated from 1970 census information. -2- 9 11 I ' PROJECT NAME: Housing Code Enforcement Program Area A DATE: January 1977 Area A includes 1390 residential structures representing 4163 dwelling units, 79% of which are renter -occupied. During the last 50 years, the neighborhood has changed significantly from an area of large single-family dwellings, to the most densely populated area of the city. The major factors contributing to this transition from predominantly owner -occupied to predominantly renter -occupied are: (1) proximity to the University of Iowa and the Central Business District, creating a high demand for apartments nearby; (2) the size of original structures, which allows conversion into many smaller units; and (3) the age of the structures, which adds to their attractiveness as investment properties, as well as encourages scattered site demolition to make way for newer multi -family structures. Area A contains a majority of the oldest housing stock in Iowa City as it includes the original 100 blocks of Iowa City established in 1839, in addition to several of the 31 out blocks also designated at that time. Several of the historically significant structures have individually been placed on the National Register of Historic Places and an historic district has been designated along Summit Street between Burlington Street and the Rock Island Railroad tracks. The age of the area allows for a broad range of architectural styles of varying significance. Area B Area B contains 1374 residential structures representing 2025 dwelling units, of which approximately 44% are renter -occupied. This area can best be described as two separate areas. Area B on the east side of the Iowa River is adjacent to Area A and has many of the same residential and historical qualities as Area A although specific neighborhoods have undergone less transition. The southern end of this eastern portion of Area B was developed 40-60 years ago, hence, it contains many smaller single-family dwelling units. On the west side of the Iowa River, a large number of the single-family housing structures in Area B were built after World War II. Some visible deterioration has taken place in the last 15 years in neighborhoods abutting two commercial strips along Riverside Drive and Highway 1. This area also includes several large multi -family apartment complexes. Area C Area C has 2105 residential structures containing 2460 dwelling units, of which approximately 49% are renter -occupied. Most of the housing in this area are single-family dwellings, built at various stages from 1830 to the present. This area has developed slower than Area A or B due to its distance from the CBD and its rolling terrain in the north, consequently, it contains structures with a variety of architectural styles. -3- PROJECT NAME: Housing Code Enforcement Program DATE: January 1977 ' ' In general, residential areas within close proximity to the Central Business District and the University of Iowa are predominantly renter -occupied. This percentage decreases as distance from the CBD increases. Typically, neighborhoods contain housing of lower quality than stable neighborhoods, hence, ' project boundaries were established to include areas of some visible deterioration of residential structures. ' Recently developed residential areas on the fringe of Iowa City were not in - eluded in the program area.. This does not preclude consideration of these ' areas at a later date, however, new residential neighborhoods, having been inspected during construction, are not high priority areas in view of the goals of this program. ' Boundaries of the (ICDA Code Enforcement program coincide with the boundary of the HCDA Housing Rehabilitation program. Consequently, complementary goals and complementary activities will be implemented within the total project area in order to improve housing quality in Iowa City. C. Project Improvements: The Housing Code Enforcement Program indirectly contributes to housing improve- ments within the project area in three ways. *Through inspection of dwelling units within the project area, the program monitors and enforces compliance with the Minimum Housing Standards, 1 Chapter 9.30 Municipal Code of Iowa City; Chapter 413 of the State Code of Iowa; Regulations of the State Fire Marshall; Iowa City Municipal Garbage ' Ordinance; and the Iowa Administrative Code (Fire to Life Safety). € '*The program offers counsel on the safe and proper maintenance of dwelling units, including identification of responsibilities of tenants and responsibilities of landlords (according to the Municipal Code of ' Iowa City) as these responsibilities relate to maintenance. *By ' virtue of the wide -spread, on-site activities, the Housing Code Enforcement Program serves as a mechanism to identify properties which may qualify for the HCDA Housing Rehabilitation Program. ' Direct property improvements are made by property owners through private resources or in coordination with the Housing Rehabilitation Program. Physical construction, reconstruction, and/or demolition are not associated with Code Enforcement Program activities. -4- 1, ' PROJECT NM1E: Housing Code Enforcement Program DATE: January 1977 D. Program Activities: The Housing Code Enforcement Program is an intensified, systematic housing inspection program with subsequent enforcement procedures, carried out by the Housing Inspection Unit of the Department of Community Development. !a During the first year of (ICDA funding (FY 176), areas for inspection were delineated and maps were drawn of these areas. Initial area designations were based upon the extent and type of blight as indicated by an exterior c1 building condition survey included in the Community Renewal Program final report (July 1971). Delays in hiring two qualified housing inspectors post- poned program implementation until January 1976. Consequently, the program is approximately six months removed from the original schedules for accomplishments and expenditure of funds. At present, the program is still operating on first year allocations. Having hired and trained two staff members, the code enforcement procedures were implemented in mid-February of 1976 (see Program Schedule, page 7 ). ' Housing code enforcement procedures are executed in four basic steps within the project area subdivisions (Area A, Area B, Area Q. 1. Initial inspection of all dwelling units. 1 2. Notification of compliance or non-compliance. 3. Reinspection of non-compliant structures to verify improvements. y;tt. 4. Issuance of Certificate of Compliance. Follow-up inspections are performed until a non-compliant structure satisfies appropriate code requirements. Depending upon the particular code violation or violations involved, owners are given 30 days to six months to correct deficiencies before a follow-up inspection is scheduled, with this simultaneous process, it is difficult to estimate a completion date for the whole project, however, Table II shows an estimated schedule for the initial inspection of all dwelling units. TABLE II n Dwelling Initiation of Completion of First ?' Units Inspections Inspection Area A 4163 Mid -February 1976 June 1977 ' Area B 2025 July 1977 December 1978 Area C 2640 January 1979 December 1980 For a detailed description of code enforcement procedures, see Appendix A. The following is a description of project activities by fiscal year. -5- PROJECf NMil:: Housing Code Enforcement 11rugram DATE: January 1977 First Year Activities (July 1, 1975 to .lune 30, 1976) Planning; initial and follow-up inspections in Area A. Received FY '76 a Block Grant allocation of $50,000. Second Year Activities (July 1, 1976 to June 30, 1977) Completion of initial inspection phase in Area A. Continuation of follow- up inspections until all units are compliant with the appropriate codes. Received second year Block Grant allocation of $45,000. Third Year Activities (July 1, 1977 to June 30, 1978) Begin initial inspection of units in Area B. Continue with follow-up inspections in both Area A and Area B. Received third year Block Grant allocation of $15,000. Fourth Year Activities (July 1, 1978 to June 30, 1979) Completion of initial inspections in Area B by December 1978. Continuation of follow-up inspections. Begin initial inspections in Area C. Fifth Year Activities (July 1, 1979 to June 30, 1980) Continue initial inspections in Area C. Continue with follow-up inspections in Areas B and C. Sixth Year Activities (July 1, 1980 to June 30, 1981) Completion of initial inspections in Area C by December 1980. Continuation of follow-up inspections. (see Program Schedule, page 7) I 1 1.1 1 1 1 1 CODE EYFORMICYF PROJECT SCHEDULE FOR INITIATION AND CO.NPLETION OF EACH PHASE 1975 1976 1977 1978 1979 1980 1981 Planning and Delineation of ,Project Areas Hiring and Training Staff "L!!L!lLCCL Inspection Procedure in Area A: Initial _ 'Follow -Up inspectionProcedurein Area 8: itial Follow -Up InspectionProcedure in Area C: Initial = 'Follow-up - I PROJECT NAME Housing Code Enforcement Program DATE: .January 1977 ' ' PROJECT GOAL: The goal of this program is to monitor the physical quality of housing units within the central corridor of the City to ensure that accommodations are maintained in ' a safe and sanitary condition in accordance with applicable codes and ordinances. PROJECT OBJECTIVES: 1 1. To systematically inspect each renter -occupied dwelling unit within the project areas during the next four years. , 2. To inspect owner -occupied single family dwelling units within five days after receiving a request from the resident. t 3. To send a written inspection report citing identified code violations, to the property owner within 72 hours of the site visit. ' 4. To enforce code compliance for all structures inspected within one year. S. To issue rental permits to all rental units complying with existing codes ' and ordinances. 6. To establish and maintain an inventory of all structures within the project areas containing residential units. 7. To review codes and ordinances bi-annually amending portions as appropriate or necessary. 8. To.coordinate efforts with the housing rehabilitation projects by sharing structure's data with rehab personnel and by making referrals as appropriate 9. To review office procedures and time management procedures semi-annually to insure field travel time is minimized, inspections are completed efficiently, and reports are written comprehensively. 8 ' 1 ' PROJECT NAME: Housing Code Enforcement Program DATE: January 1977 ENVIRONMENTAL QUALITIES: ' A. Physical Environment 1. Land and Climate The project area contains three major soil series, Down Silt Loam (162), Fayette Silt Loam (163) and a Colo -Ely Complex (11). ' The Down's soils consist of moderately dark colored, well drained, silty soil. They developed in Loess under both forest and grass vegetation. They are the prairie -forest equivalent of Tama soils. They have a very dark brown silt loam A2, or subsurface layer. The subsoil is dark brown, moderately permeable, silty clay loam free of mottles to about 30 to 36 inches. The substratum is leached, mottled yellowish brown, silt loam. The Downs soils occur predominately on gently sloping to moderately sloping land (2 to 9%) and are subject to erosion. The general urban developability of these soils is good to fair. The Fayette series consists of light colored, well drained, silty soils. They formed in loess under forest vegetation. They occur on convex ridge tops and gently to strongly sloping sideslopes (2 to 141). Where not eroded, they have dark gray silt loam surface layer 2 to 4 inches thick; a grayish brown, silt loam subsurface layer, or A2 horizon, 4 to 8 inches thick. The surface and subsurface layers may be partially or completely removed by erosion. The subsoil is yellowish brown, moderately permeable, silty clay loam. The substratum is yellowish brown silt loam with some grayish mottles. The general urban developability is slight to severe as the slope dictates. Colo -Ely is a complex of the black, poorly drained Colo and the very dark brown, somewhat poorly drained Ely soils. This complex is located in the relatively narrow upland drainage ways. The Colo is in the center of the delineation with the watercourse running through it and the Ely occurs in narrow bands along either or both sides of the footslopes. These areas are subject to brief flooding. These soils present severe limitations in their development for urban uses. Parts of the Ralston Creek flood plain are found in the Code Enforcement ' areas (see exhibit 2 ). Ralston Creek is a 5,600 acre (8.75 square mile) watershed and the east bank tributary of the Iowa River. It flows through the code enforcement area in a westerly direction. Approximately 50 percent of the watershed area is urbanized and 50 percent is in agricultural uses. The urban land use is in the downstream half of the watershed. It is the continued development of the upper watershed that has created an increased ' frequency of flooding in older developments downstream. Most of the flooding in the project area is along Rundell Street from Sheridan to Muscatine Avenues. Residential structures suffering the greatest amount of flood damage are those structures which encroach on the floodway ' (structures are listed in exhibit 2 ). PROJECT NAME: Housing Code Enforcement Program DATE: January 1977 I I 2. Vegetation, Wildlife and Natural Areas 1 Project areas are urbanized and therefore not valuable as a habitat for wildlife nor do they have undisturbed natural vegetation cover within their bounds. The types of vegetation that do exist are characteristic of urban residential development and include the following, interstital forest (severely damaged by Dutch Elm disease), parks and green zones, vegetable and flower gardens, and interstital grasslands (private lawns). Natural areas do exist along Ralston Creek. Most of this vegetation is a result of neglect and consists of heavy weed cover, shrubs, and small trees. The density of this vegetation provides valuable cover and refuge for small mammals indigenous to this area (e.g., muskrats, squirrels, rabbits, song birds and others, etc.). Ralston Creek is an intermittent stream which does not flow during prolonged periods of dry weather, aquatic life is, limited. There are no endangered species of fish or the aquatic life which inhabit the creek. 3. Surrounding Land Uses The planning area is bounded by Interstate 80 on the north and Highway 6 By-pass on the south. The nature of existing land uses within this area is mixed (see exhibit 3). Land use intensity is greater in the western part of the planning area as it is close to the business district (i.e., multi -family and commercial). 4. Pollution Levels a. Air Extent and nature of emission concentrations present in the project area has not been measured. The principle land use effecting ambient air quality would be collector and arterial streets (e.g., Market, Burlington, Jefferson, Muscatine, Court, Summit, Bowery, Governor, Dodge, Dubuque, Keokuk and Gilbert). The proposed project will neither increase nor decrease pollutant levels. (See Land Use Maps, exhibits 3, 4, 5). b. Water The planning area is within the Ralston Creek watershed. Amount and content of water in this creek is governed by the runoff from upstream urban development and more dominately agricultural uses. This water is not a supply source for residents of the area. The project will have no effect on existing pollution levels of Ralston Creek. c. Noise There will be no long-term increase or decrease in noise level, as a result of this project. I 1 I II PROJECT NAME: Housing Code Enforcement Program B. Social Environment DATE: January 1977 Communit Facilities and Services (For detailed listing of facilities and services see appendix B) Area A 1. Schools: Area A contains 3 preschools, 5 elementary schools, Central Junior High and the East Campus of the University of Iowa. 2. Parks: N. Market Square Park is a 1.5 acre site containing a softball field, playground and picnic shelter. College Green neighborhood park has a 2.4 acre site with a basketball court, playground and picnic tables. 3. Recreational Facilities: School playgrounds, the Iowa City Recreation Center, and the University of Iowa Women's Gym. Both the Recreation Center and the Women's Gym have an indoor swimming pool and offer a wide variety of recreation, sports, dance and craft programs. Programs and facilities at the Recreation Center are open to all Iowa City residents while the Women's Gym allows participation only by women college students. 4. Religious Facilities: Most of the churches in Iowa City fall within the boundaries of Area A. For a complete listing refer to Appendix B. In addition, there are two church -owned facilities within the area which provide office space for a wide variety of community services. Center East at 104 E. Jefferson houses the Catholic Student Center, Vicarate Social Action Office, Center for Peace and Justice, Citizen's for Environmental Action, Consumer Protection Service, Free Clothing Store, Stone Soup Natural Foods Restaurant, Social Service Protection Center, dance and yoga classes, and other services. Wesley Foundation at 102 N. Dubuque Street provides space for HERA Problem Solving and Awareness Groups for Women, Transient Housing Services, Geneva Community Campus Ministry, Episcopal Community of St. Francis, Episcopal University Chaplaincy, United Methodist Campus Ministry, Iowa Clergy Consultation for Problem Pregnancies, Free Medical Clinic, dance and yoga classes, and other services. S. Cultural Facilities: The Iowa City Public Library and the Iowa State Historical Society are within Area A boundaries. 6. Health Facilities and Services: Mid -East Community Mental Health Association, Mercy Hospital, Free Medical Clinic, Emma Goldman Clinic for Women, Johnson County Health Department and the American Cancer Society are located within the boundaries of Area A. -11- it PROJECT NAME: Housing Code Enforcement Program DATE: .January 1977 11 7. Social Services: The social service, facilities within Area A range from boys and girls group homes to the Senior Citizens Center. See Appendix B for a complete listing. 8. Police, Fire Services, Public Transit and Governmental Facilities: Police and fire services are located in the heart of Area A near the Central Business District, as are a majority of the federal, state and local governmental offices. Public transit services the entire area. 65% of Iowa City residents live within two blocks of a bus stop. 9. Social and Fraternal Facilities: This area contains all of the University of Iowa sorority houses and a majority of the fraternity houses, in addition to several non -university social clubs. The Housing Code Enforcement Program will have no significant effect on the demand for or the supply of existing community facilities or services in this area. Area B 1. Schools: Montessori School; 4 preschools, 2 of which receive federal assistance; Longfellow and Roosevelt Elementary Schools. 2. Parks: Creekside - 2.3 acres containing playground equipment, sports areas, picnic tables, shelter and restrooms; Reno Street mini -park - 1 acre with tables and climbing apparatus; Brookland neighborhood park - 3.8 acres with a shelter and picnic tables. 3. Recreational Facilities: See parks 4. Religious: Mormon Missionaries, First Mennonite Church, Reorganized Church of Jesus Christ of the Latter Day Saints. S. Cultural: Craft Guild of Iowa City 6. Health Facilities: Beverly Manor Convalescent Center, Mary Coldren Home for Aged Women. 7. Social Services: Primary facilities in this area include facilities for elderly citizens, as well as, the Nelson Development Center for retarded persons. 8. Police, Fire, Public Transit and Governmental Services: Facilities for these services are located in Area A. Throughout Iowa City, 65% of the population resides within two blocks of a bus stop. Iowa City Transit serves Area B. 9. Social and Fraternal Facilities: Eagle Lodge -12- 11 11 1 I II PROJECT NAME: Housing Code Enforcement Program DATE: January 1977 The Housing Code Enforcement Program will have no significant effect on the demand for or the supply of existing community facilities or services in this area. Area C 1. Schools: Area C includes four preschools in addition to Shimek and Twain Elementary Schools. 2. Parks: Elm Grove Park at Benton and Clinton contains 2 basketball courts, a playground, softball field, wading pool and a crafts building on 1.4 acres of land; Oak Grove Park on Page Street has 1.6 acres with a basketball court, playground and picnic tables; Terrill Mill community park - 17.6 acres with picnic tables and fishing on the Iowa River; Highland mini -park at Highland and Keokuk provides an open space of .4 acres. 3. Recreational Facilities: See parks 4. Religious: Eight churches fall within Area C. See appendix for listing. 5. Cultural: Area C is served by facilities located in other areas. 6. Health Facilities: Area C is served by facilities located in other areas. 7. Social Services: Johnson County Department of Social Services is located in Area C in addition to eight other social agency offices. 8. Police, Fire, Public Transit and Governmental: The Animal Shelter and the National Guard Armory are located in Area C. Public transit routes run through the area. Throughout Iowa City, 65e of the population resides within two blocks of a bus stop. 9. Social and Fraternal Facilities: I.O.O.F. Hall The Housing Code Enforcement Program will have no significant effect on the demand for or the supply of existing community facilities or services in this area. Employment Centers and Commercial Facilities The Code Enforcement Program planning area includes or is adjacent to all major employment and commercial centers in Iowa City. Located at the heart of the planning area are the Central Business District, the University of Iowa main campus, and a very large percentage of governmental offices. Although the PROJECT NAME: Housing Code Enforcement Program DATE: January 1977 Iowa River presents somewhat of a barrier between the planning area and the west bank, it does not significantly affect accessibility to the area. Refer to exhibit 6 for the location of commercial areas. The information necessary to determine specific employment locations of project residents is not available; however, the Johnson County Regional Planning Commission Survey of Employers reveals that over 55% of Iowa City's employees work in the Central Business District and adjacent University campus. The Housing Code Enforcement program will have no significant effect on employment patterns. Socio-economic Characteristics According to 1970 census data, the planning area population represents 53% of the total Iowa City population. Within the planning area subdivisions, Area A exhibits the greatest departure from city-wide populations characteristics due to the large number of students living in the area and to the predominance of rental housing near the CBD. The following tables illustrate differences in socio-economic characteristics within the Code Enforcement planning area. -14- I 11 I PROJECT NAME: Housing Code Enforcement Program DATE: January 1977 TABLE III POPULATION BY AGE, SEX AND PROJECT AREAS *This figure includes University dormitory residents. Dormitory students are enumerated for total population counts, however, the dormitory units are not included with total dwelling units. Although dormitory students are not participants in the housing market process, their concentrated presence in the neighborhood has an impact upon housing market factors, such as noise, street congestion, and community services. IA large percentage (71%) of Area A residents are between the ages of 18 and 34 years old. While there are more people age 18-35 in Areas B and C also, the percentage difference between age groups is less dramatic. These areas also have a higher percentage of children than Area A. I The total project area contains a slightly higher concentration of elderly residents than the average for all of Iowa City, especially in neighborhoods closer to the Central Business District. Number of Number of Percentage of Area Age Males Females Population Area A 0-17 468 449 8.3 18-34 2482 5357* 71.0 35-54 323 434 6.8 55-64 168 301 4.2 65+ 284 769 9.5 Area B 0-17 721 657 27.8 18-34 756 852 32.4 35-54 434 467 18.2 55-64 168 225 7.9 65+ 204 465 13.5 Area C 0-17 1718 1693 34.6 18-34 1816 1643 35.1 35-54 907 913 18.4 55-64 263 316 5.8 65+ 244 327 5.8 *This figure includes University dormitory residents. Dormitory students are enumerated for total population counts, however, the dormitory units are not included with total dwelling units. Although dormitory students are not participants in the housing market process, their concentrated presence in the neighborhood has an impact upon housing market factors, such as noise, street congestion, and community services. IA large percentage (71%) of Area A residents are between the ages of 18 and 34 years old. While there are more people age 18-35 in Areas B and C also, the percentage difference between age groups is less dramatic. These areas also have a higher percentage of children than Area A. I The total project area contains a slightly higher concentration of elderly residents than the average for all of Iowa City, especially in neighborhoods closer to the Central Business District. PROJECT WE: (lousing Code Enforcement Program DATE: January 1977 , A majority of the non-white population, less than 3% of the total population, are associated with the University as students or faculty. The remainder are integrated throughout the community. ' TABLE IV ' POPULATION COMPOSITION BY FM1ILY SIZE 1 Unrelated 2 -person 3 -person 4 -person 5 -person 6 -person Total ' Individuals Families Families Families Families Families Area A 66.0%. 16.0% 7.0% 3.50., 2.9% 4.0% 99.4% Area B 21.3% 23.0% 12.5% 14.3% 13.4% 15.5% 100.0% , Area C 18.1% 22.4% 13.8% 7.9% 18.7% 18.8% 99.7% ' Unrelated individuals.comprise 66% of the population in Area.A, whereas, Areas ' B and C have slightly more 2 -person families than any other category of family ' size. The physical problem of blight and deterioration is limited in Iowa City, as are the economic and social problems usually associated with deteriorated and ' blighted areas. However, certain neighborhoods within the project area exhibit characteristics common to areas of incipient decline, such as a lower mean income,.higher percentage of residents below the poverty level, older housing, and higher turn -over of neighborhood residents than in surrounding areas. , -16- PROJECT NAME: Housing Code Enforcement Program DATE: January 1977 TABLE V ADDITIONAL CHARACTERISTICS - 1970 CENSUS Inspite of the decline in some areas, property values in Iowa City are rising and the concern for the well-being of older residential areas is evident. The Ralston Creek neighborhood organization and the Northside neighbors organization, both in the project area, have become politically active in an effort to preserve, enhance and revitalize the social and physical resources in their neighborhoods. The Housing Code Enforcement Program will have no significant effect on socio- economic characteristics of residents nor the social character of neighborhoods in the project area, however, living conditions will be enhanced as a result of monitoring and enforcing minimum housing standards. -17- Area A Area B Area C Iowa Cit Total population 11,024 4,949 8,804 46,850 % of Iowa City population 23.5% 10.5% 18.7% 100% % below poverty level 20.0% 12.0% 10.0% 11.9% % living in same unit 1965 19.0% 45.0% 32.0% 27.0% since % currently enrolled in college 55.8% 27.0% 13.5% 30.8% % of population employed 46.1% 49.0% 47.4% 44.0% of those % of men 41.6% 57.2% 59.4% 54.5% of those % of women 58.4% 42.7% 40.6% 45.5% Mean Income/year $7,662 $9,236 $10,421 $11,080 % of total dwelling units 28.2% 13.7% 17.9% 1000. % renter -occupied units 79.0% 44.0% 49.0% 54% Inspite of the decline in some areas, property values in Iowa City are rising and the concern for the well-being of older residential areas is evident. The Ralston Creek neighborhood organization and the Northside neighbors organization, both in the project area, have become politically active in an effort to preserve, enhance and revitalize the social and physical resources in their neighborhoods. The Housing Code Enforcement Program will have no significant effect on socio- economic characteristics of residents nor the social character of neighborhoods in the project area, however, living conditions will be enhanced as a result of monitoring and enforcing minimum housing standards. -17- J PROJECT NAME: Housing Code Enforcement Program DATE: January 1977 ' C. Aesthetic Environment Natural features such as the Iowa River and adjacent rolling terrain, Ralston Creek vegetation, and abundant trees throughout most of the project area con- tribute to a positive visual environment. Of prime importance concerning the area's aesthetic environment are the man-made structures, many of which were built before 1900. In her book, 19th Century Home Architecture of Iowa City, Dr. Margaret Keyes identified over 100 homes with architectural merit or historic significance. Nearly all of these structures are situated within the project boundaries, (see Exhibit 9, page ), and several have been placed on the National Register of Historic Places. (see Exhibit 10 for listing of properties) Iowa City is unique in that it does not contain one particular early neighborhood, rather a smattering of older buildings over the entire area. An unusually _ large area was originally platted for Iowa City in anticipation of being designated a territorial capitol. Because development took place gradually, neighborhoods became characterized by structures of various ages and architectural styles from 1840 to the present. Older areas are easily recognizable on the map of Iowa City by the grid -pattern layout of streets. The Housing Code Enforcement Program will aid in the maintenance, enhancement and revitalization of structures within the project area. PROJECT INITIATED ENVIRONMENTAL ALTERATIONS AND IMPACTS: As code violations are corrected, the environment may be altered in the following ways: 1. An increase in the supply of decent, safe and sanitary housing will result from project initiated improvements. During the first year of program implementation, the number of compliant structures in Area A increased from 20.8% to 58%. As reinspections continue this percentage will increase. Refer to Appendix A for a listing of the most common code violations, and Appendix B for the number and type of hazardous or serious violations en- countered. 2. Decrease in dwelling unit densities. If hazardous or overcrowded housing conditions are discovered, the units involved will have to be vacated. In cases where units were illegally converted, those units will be forced to return to the original use. 3. Decrease in population density. If a substandard structure cannot be improved, residents will have to find other housing accommodations. This may require a move to another area of the city. During the first year of program implementation only one family was displaced, therefore, future alterations to density and locational patterns are expected to be minimal. -18- u u 1 PROJECT NAME: Housing Code Enforcement Program DATE: January, 1977 4. Rents may be increased slightly as a result of enforced improvements, however, this effect is expected to be minimal in view of the large increases that have already taken place over the last two years. In addition to the immediate benefits to health, safety and welfare of the residents, the program provides long-term beneficial impacts. 1. Enforced maintenance will increase the value of properties involved as well as provide external benefits to neighboring properties. 2. The program provides incentives to maintain (as well as improve) existing housing over a period of time. The resultant increase in the supply of adequate housing will ameliorate problems caused by excess demand. 3. Although the project area is not in a state of severe decline, steps taken now to upgrade housing conditions will offset any tendencies toward decline. -19- I PROJECT NAME: Housing Code Enforcement Program DATE: January 1977 STEPS PLANNED TO MINIMIZE ADVERSE IMPACTS: Adverse impacts from the Housing Code Enforcement program will be minimal; however, there is a possibility that some residents may be displaced temporarily while repairs are being made or that residents might be displaced permanently if a structure is unfit for habitation. In the latter case, residents will be immediately notified of their eligibility for relocation assistance or for a rent subsidy through the leased housing program. In the event that correction of housing violations places a burden on the economic resources of the property owner, the owner will be referred to the Housing Rehabilita- tion program and may qualify for federal assistance in rehabilitation of his property. There is a possibility that some low cost housing units will be dropped from the total housing supply. In the short-term, Housing Rehabilitation and Leased Housing programsare available for residents involved. In the long -run, elimination of structures which have "lived out their natural lives" becomes a beneficial impact to the health, safety and welfare of community residents and may provide available land for construction of adequate housing. ALTERNATIVES CONSIDERED: 1. Do nothing. Prior to implementation of the Housing Code Enforcement program, enforcement services were provided only on a complaint or request basis. In view of the need to assess and improve housing conditions in the community, this alternative was rejected as insufficient. Narrow the scope. Code enforcement is only one approach in the overall scheme of meeting present housing needs, but at this stage it is a critical element. Narrowing the scope of the program would leave serious gaps in the coordination of and level of services offered to the community and in the planning resources necessary to ameliorate long-term housing problems. 3. Expand the scope of the program to include inspections of all owner -occupied single family units as well as renter -occupied dwelling units. This alternative would have diverted resources away from the highest priority considerations of the project, i;e., the quality of rental housing, and, therefore, was rejected. -20- PROJECT NAME: Housing Code Enforcement Progrmn DATE: .January 1977 INDIVIDUALS AND AGENCIES INVOLVED IN PLANNING: The U.S. Department of Housing and Urban Development has authorized the (lousing Code Enforcement Program to be funded with Community Development Block Grant monies. The City Council of Iowa City is the governmental body responsible for the program and, as such, has delegated authority to carry out the program to the City Manager, Neal Berlin, who in turn has delegated appropriate functions to the following departments and individuals. 1. Department of Community Development, Dennis Kraft, Director Doug Boothroy, Environmental Planner Lyle Seydel, Housing Coordinator .Julie Vann, CDBG Program Coordinator Susan Sheets, Redevelopment Specialist ' 2. DCD Housing Division 3. 4. Legal Department Department of Finance 5. City Clerk 6. _Committee on Community Needs ' 7. Housing Commission -21- ASSEE3MENf STATEMENT HOUSING CODE ENFORCEMENT PROGRAM The Housing Code Enforcement Program provides enforcement activities which includes inspection of all housing within delineated housing areas for compliance with the Iowa City Municipal Code and related housing ordinances. This program plays a fundamental role in assuring: (1) the quality of existing housing stock be maintained or upgraded; (2) the blighted neighborhoods will be rehabilitated to sound residential areas; (3) the reduction in the incidence of unhealthy living environments. In addition, a long-term beneficial effect on the social community will be realized by each project neighborhood (i.e., neighborhood stabilization) through the enforcement program. Release of funds for this project is not an action which may significantly affect the quality of the human environment. Signature Date Z % -22- i i1 II SITE VISIT AND COMMENTS HOUSING CODE ENFORCI•TJENT .JANUARY 18, 1977 PERSONNEL: Doug Boothroy, Environmental Planner Bruce Burke, Senior Housing Inspector The Housing Code Enforcement Program is directed to residential areas within the city which are adjacent to the central business district, contain the city's older housing stock, and are areas in transition (i.e., older neighborhoods are being converted to higher intensity uses). This program includes a total of 4869 residential structures containing 8828 dwelling units. It proposes an enforcement program which will inspect all renter -occupied housing units within the project area for compliance with the minimum housing sections of the Iowa City Municipal Code. The project b' area is well chosen to meet program o lecttves. On-site review indicates that both short and long term benefits will be realized. In the short-term, existing violations will be corrected, and in the long-term, a revitalization and conservation of existing housing stock within the central areas of the city will be accomplished. The,type:and scale of the program being proposed would indicate little or no adverse effect on the environment. It is likely that housing units not meeting code standards but required to do so will through the process of bringing about their compliance cause some short-term negative externalities. .. I -23- LEVEL OF CLEARANCE FINDING WHEREAS, the City of Iowa City, applicant for assistance under Title I of the Housing and Community Development Act of 1974, Public Law 93-353, has carried out the prescribed Environmental Review Procedure as required and has completed the steps applicable to process directed by law, and WHEREAS, a review of the information in the Environmental Review Record has shown that the project will not have a significant environmental effect; IT IS HEREBY FOUND by the applicant that the request for release of funds for the project is not an action which may significantly affect the quality of the human environment. -24- -Y..�u� - i�. 7r +, �' _ _ C. 1.. _.. RETAKE PRECEDING DOCUMENT I ' HISTORICAL REVIEW: PROJECT NM1E: HCDA Housing Code Enforcement Program _ Architectural and historical description of the area: This project area includes the original 100 Blocks and 31 Out Blocks of Iowa City established in 1839 for the territorial capitol of Iowa. A variety of architectural styles are prevalent. Cedar Valley limestone, indigenous to the area, red brick and wood were the most common materials used. 1. Source of Data: rr 1. Visual inspections of project sites. 2. Discussions with the State Historic Preservation Officer. 3. Review of State and National Register of Historic Sites and Structures. ' Summary: The project area contains 13 structures or sites listed on state or national ' registers. Comments: ' The area contains a vast number of buildings or sites that are of architectural or historic significance. The Housing Code Enforcement Program will aid in ' the maintenance, revitalization, and enhancement of significant cultural resources in the project area. The City of Iowa City will coordinate activities with the Office of the State Historic Preservation Officer for Iowa and will comply with Executive Order 11593 and the National Historic Preservation Act ' . of 1966, as amended. -25- Exhibit 1 ' 180 I BID �y IIOWA CITY yu iii: � ��,�.f e o„�� L �7,4`?-- �� ��� : �: • to I 1i� I'� jjp� l r "I I � � i�w�i� IF YY _„ „ar;jA f9)(�} MIT I � N J Housing Code Enforcement )delineation of Areas �— � I LAND I ••'•} Area A ('7647) FILL i � ® Area B ('77=78) ' Area C ('79=80) LA 1� -26- O' , Exhibit 2 A.0 CITY PARK X), I. f A. LIDW iI . ...... c N U: MM C 0 L A, A, T "A' Gf— I I G-111 uLllM z IDAN �yv .4 Ot A J— T A Ralston Creek Flood Plain IMA CI" NICIPAL AIRMAT 0 Am -27- I 502 Grant 624 Grant 1424 Center 707 Rundell 721 Rundell 727 Rundell 1409 Sheridan 927 Rundell 927 Rundell 927 Rundell 930 Rundell 930 Rundell 925 Dearborn 932-936 Dearborn 1033 7th Avenue 1033 7th Avenue - 931 6th Avenue 931 6th Avenue 6th Avenue -Alley between F $ G Sts. Muscatine Avenue 804 4th .Avenue 801 3rd, Avenue 805 Iowa Ave. 809 Iowa Ave. 820 Iowa Ave. 820 Iowa Ave. 832 Iowa.Ave. 2 N. Governor 14 N. Governor 14 N. Governor 937 E. Jefferson 941 E. Jefferson 941'E. Jefferson Jefferson Street 1205 Jefferson St 1306 E. College 1320 E. College 1330 Muscatine 1309 E. Court Exhibit 3 STRUCTURES IN THE RALSTON CREEK FLOODNAY Type of Structure And Condition Double garage Garage -bad shape House and storage shed Garage Garage Garage House -good House Garage Storage shed House Double garage Garage Duplex, new Garage House, small, older Garage House, small Small house Natural Resources Gauging Station Garage Garage House, attached garage. Good & well kept. House House Garage Garage only House House (Dog House??) Garage only Garage House Old Garage House -new attached double garage Attached Garage House House House -28- Year Const 1930 1935 1949 1947 1915 1948 1938 1942 1942 1968 1948 old 1960 old 1900 1912 1954 1920 old old 1927 1957 1968 1948 1931 1925 % in 10 50 27.7 100 100 100 78.8 4.8 100 100 11.1 100 100 100 93.5 100 87.6 14.7 23 26.6 21.4 23.9 100 100 8.5 16.6 61 100 72.2 100 11.5 92.3 7.3 15.1 36.8 64.1 1 1 I 1 1 11 I n 0 R R_ r• © C M " Exhibit 8 III i 80 t .M N` \ ffOWA CITY 71. {}HHEiF� SIH' 'i ;HHEd HHI fQfi j r ��`` '• y � � ❑��.II''--((7 aFP. ((syr ,- (�J/ry �. . -:::.- I`�-=�'i:.l����.�:. 4 I LAND i I TILL i Historic Landmarks within Housing Code Enforcement f Project Area -33- Exhibit 9 ' PROJECT AREA STRUCTURES CURRENTLY LISTED ON THE NATIONAL REGISTER OF HISTORIC PLACES Close Mansion, 538 S. Gilbert College Block Building, Dubuque and College Streets First Congregational Church, Clinton and Jefferson First Presbyterian Church (Old Brick), Clinton and Market Johnson County Courthouse, Clinton and Harrison Kirkwood House, 101 Kirkwood Avenue Nickling House, vicinity of Market and Gilbert Old Capitol Building, Clinton and Iowa —Plum Grove, south off Kirkwood Avenue South Summit Historic District, between Burlington and the railroad tracks Trinity Episcopal Church, Gilbert and College Brownstone House, 219 N. Gilbert Prucell School of Music (formerly the Czechoslovakian Meeting Hall), Johnson and Church 1 11 lopoom�l 6, RETAKE OF PRECEDING DOCUMENT I I •t IV. Appendix. A SUh01ARY OF HOUSING CODE ENFORCEMENT PROCEDURES Code Authority A. Chapter 413, State Code of Iowa (State Housing Code) B. Chapter 9.30 Municipal Code of Iowa City C. Iowa Administrative Code (Fire to Life Safety) D. State Fire Marshall's Regulations of March 24, 1976 re: Residential care homes, halfway houses, family living, rehabilitation services, etc. E. Ordinance #75-2790 (Municipal Garbage Ordinance), specifically cross-referenced in Housing Code. Basis for all Inspections A. Complaint calls (first priority; handled within 24 hours) (city funded function) B. Request inspections by homeowners, landlords, realtors (city funded function) C. Systematic inspections in project areas (CDBG funded function) Preliminary procedures for systematic inspections A. B. C. D. E. Assign listing of streets in an area to an inspector. Check housing files, City Directory, and City Assessors Office to assemble comprehensive listing of residential properties in the area. Walk/drive the area to visually verify that the structures are residential and that all structures are accounted for. Walk street or section to hang initial notification (yellow tag) on doorknobs of all dwellings. Contact owners to schedule inspections of the properties in the work area. Inspection Procedures A. Inspections of renter -occupied dwelling units 1. File is received to check billing, permit and past history. 2. With permission by owner or designated agent, an inspection is conducted. 3. Where no deficiencies exist a Certificate of Compliance is issued on the structure. 4. Where deficiencies are found a. A corrective letter is served, listing deficiencies, specifying a reasonable time period for their correction, and notifying owners of their right to appeal. b. An existing Rental Permit is converted to a Temporary Permit which expires at the and of the period allowed for correction. c. A follow-up (reinspection) inspection is conducted. B. Inspections of owner -occupied dwelling units 1. When permitted or requested by owner. 2. Where no deficiencies exist, a Certificate of Compliance is issued. 3. If during the inspection any deficiencies are noted, a letter is sent to owner. Letter may be used as a check list to correct the deficiencies. As of now this section does not reinspect single family dwelling owner -occupied structures, unless requested to do so by owner. -35- Housing Code Enforcement Procedures Page 2 C. If Directive letter is appealed 1. Housing Office receives written request for appeal within ten days of service of directive letter. 2. Housing Office schedules meeting of Housing Appeals Board. 3. Subsequent to the Appeal Hearing, the Housing Office follows directives issued by the Board concerning the property. D. Follow -Up Inspections 1. Appointment is made with owner or designated agent. 2. Inspection performed to check items listed in previous corrective letter. 3. If deficiencies are corrected, a Rental Permit and a Certificate of Compliance are issued on the property. E. If deficiencies remain after follow-up inspection 1. Time period and Temporary Permit may be extended (not to exceed six months) 2. Temporary Permit may be revoked. 3. Owner may be taken to Magistrate Court for violation of Municipal Housing Code. 4. Owner may be taken to District Court and enjoined from renting the property until Compliance is accomplished. S. Housing Inspector may placard the property or part of it as unfit for human habitation until the structure is compliant with appropriate codes. 6. When property is compliant with codes, a Rental Permit and Certificate of Compliance are issued. V. Requested Inspection and Anticipated "Prior to Sale" Inspection Procedures A. Housing Office receives request to inspect a property. B. Housing Office verifies that request is from an owner or properly designated agent and schedules an inspection. C. Action after inspection depends on type of structure and follows procedures outlined in Section IV of this Summary. D. If inspection is "Prior to Sale" prospective buyer may agree to bring property up to Code within a specified time period after possession. VI. Complaint Call Procedure A. Housing Office receives complaint call (often anonymously) B. Owner or occupants are contacted as necessary and an inspection is .scheduled (usually within twenty-four hours) to verify complaint. C. Owner is notified of outcome of the inspection. If deficiencies were noted, procedures outlined in Section V are followed. -36- I 1 Schools: COMMUNITY FACILITIES AND SERVICES Sabin Elementary Willowwind P.S. #4 Horace Mann School I.C. Catholic Grade School Central Junior High University of Iowa' Serendipity School Coop Play School Humpty Dumpty Preschool Parks/Open Space: 509 S. Dubuque 416 E. Fairchild 409 S. Gilbert 521 N. Dodge 229 E. Court 121 N. Johnson Main (East) Campus 421 S. Lucas Trinity Episcopal Church 604 Ronalds N. Market Square Park College Green Park Recreational: School playgrounds I.C.`Recreation Center University of Iowa Women's Gym and Pool Religious: Center East 104 E. Jefferson Catholic Student Center Vicarate Social Action Office Center for Peace and Justice j Citizens for Environmental Action Consumer Protection Service Free Clothing Store Stone Soup Natural Foods Restaurant Social Service Protection Center Wesley Foundation 120 N. Dubuque HERA Transient Housing Geneva Community Campus Ministry -Episcopal Community of St. Francis Episcopal University Chaplaincy United Methodist Campus Ministry Iowa Clergy Consultation for Problem Pregnancies Free Medical Clinic African Methodist Episcopal 411 S. Governor 1st Baptist Church' 500 N. Clinton 1st Baptist Church Student Ctr. 230 N. Clinton -37- Appendix B (320 E. College) Community Facilities and Services Page 2 Religious continued: I.C. Bible Fellowship St. Wenceslaus Roman Catholic Vicarate of I.C. St.. Mary's Catholic St. Patrick's Catholic Tri Catholic Religious Edu. Ctr. 1st Christian Church Christian Science Reading Room Trinity Episcopal Society of Friends Lutheran Campus Ministry Gloria Dei Lutheran St. Paul Lutheran Chapel and University Student Center Zion Lutheran Unitarian Universalist Congregational lst"United Methodist Agudas Achim Congregation B'nai B'rith Hillel Foundation Cosmos The Essene Aquarian Church Cultural: I.C. Public Library State Historical Society Iowa City Arts Coop Museum of Natural History the 0 312 E. College 618 E. Davenport 220 E. Jefferson 228 E. Court 224 E. Harrison 217 E. Iowa Avenue 722 E. College 103 S. Dubuque 320 E. College 311 Linn Street 124 E. Church Dubuque and Market 404 E. Jefferson Johnson and Bloomington 10 S. Gilbert 30 N. Clinton Jefferson and Dubuque 602 E. Washington 122 E. Market 211 Iowa Avenue 307 E. College 402 Iowa Avenue 424 S. Johnson 10 MacBride Hall, Jefferson and Clinton Community Mental Health Center 505 E. College Mercy Hospital 500 E. Market Free Medical Clinic 120 N. Dubuque (Wesley House) Emma Goldman Clinic for Women 715 N. Dodge Johnson County Health Dept. 538 S. Gilbert American Cancer Society 129 E. Washington Police, Fire, Public Transit, Governmental: r_ Public Transportation 410 E. Washington L C. Civic Center 410E lVa shin ton Johnson County Courthouse Johnson County Ambulance Service 0 g 400 block S. Clinton 719 S. Capitol 1 ' Community Facilities and Services Page 3 Police, Fire, Public Transit, Governmental continued: -39- Federal Building 400 S. Clinton Post Office Congressional Offices Extension Service Soil Conservation Service ' Geological Survey Selective Service System Social Security Administration Johnson County Attorney's Office 114 E. Prentiss Johnson County Regional Planning Commission 22h S. Dubuque East Central Iowa Association of Regional Ping. Commissioners 332 E. Washington ' State of Iowa Community Court Services 403 S. Gilbert State of Iowa Parole Office 403 S. Gilbert Governor's Highway Safety Prog. 332 E. Washington Social Services: Johnson County Boys Group Home 443 S. Johnson Johnson County Council on Aging 538 S. Gilbert I.C. Girls Group Home 524 Ronalds ' I.C. Residence for Women 313 N. Dubuque Senior Citizens Center 538 S. Gilbert YWCA 14' S. Dubuque Crisis Center 608 S. Dubuque Youth Emergency Shelter 518 E. Washington Hope House 819 Iowa . Hope House 1005 Muscatine Voss Recovery House 611 S. Clinton Birthright 104 E. Jefferson HACAP 626 S. Dubuque LSS Group Home 416 S. Dodge Capitol Oil Recycling 729 S. Capitol Carpenters Local 11260 705 S. Clinton rCounseling Aid Service 209 E. Washington Chamber of Commerce 129 E. Washington •'-• League of.Women Voters 420 N. Dubuque Kirkwood Learning Center 409 S. Gilbert Mayors Youth Employment Program 1141$ S. Clinton M1' New Pioneer Cooperative Society S. Gilbert Problem Drinking Center 23 S. Gilbert Adult Correction and Rehabilitation Center 403 S. Gilbert i' Special Problems Center 10 S. Gilbert United Action for Youth 311 N. Linn Womens Resource G Action Center 3 E. Market Hawkeye Legal Aid Society 114 E. Prentiss -39- 1 Community Facilities and Services Page 4 , Social and Fraternal Facilities: Grace and Rubies 209 N. Linn Knights of Columbus 328 E. Washington ' - Masonic Temple 312 E. College Alpha Chi Omega 828 E. Washington Alpha Chi Sigma 114 E. Market ' Alpha Delta Pi 111 E. Bloomington Alpha Gamma Delta 1002 E. College Alpha Phi 906 E. College ' Alpha Xi Delta 114 E. Fairchild Chi Omega 804 Iowa Avenue Delta Chi Hdqtrs, 314 Church Delta Delta Delta 522 N. Clinton t Delta Gamma 305 S. Summit Delta Tau Delta Delta Zeta 322 223 N. Clinton S. Dodge , Gamma Phi Beta 328 N. Clinton Kappa Alpha Theta 823 E. Burlington Kappa Kappa Gamma 728 E. Washington Kappa Sigma 724 N. Dubuque Lambda Chi Alpha 222 N. Clinton Phi Delta Theta 729 N. Dubuque Phi. Kappa Sigma 716 N. Dubuque Pi Beta Phi 815 E. Washington Sigma Alpha Epsilon 932 College Sigma Chi 703 N. Dubuque Sigma Nu 630 N. Dubuque Sigma Phi Epsilon 702 N. Dubuque Sigma Pi 707 N. Dubuque ' _ Zeta Tau Alpha 815 E. Burlington Golden Age Club 220 S. Gilbert International Wives Club 219 N. Clinton Area B Schools: ' •. Longfellow 1130 Seymour Avenue Roosevelt 724 W. Benton Street Head Start Preschool 525 W. Benton Street University Preschool 212 Myrtle Avenue Title I Preschool 1130 Seymour Avenue (Longfellow Elementary) Happy Hours 624 Center Street Montessori!School 502 Reno • -40- 1 11 ' Community Facilities and Services Page 5 Parks: Creekside Park Muscatine and Fifth Avenue Reno Street Park Reno and Davenport Brookland Park Myrtle and Melrose Religious: Mormon Missionaries 1851 Muscatine Avenue 1st Mennonite Church 40S Myrtle Reorganized Church of Jesus Christ of Latter Day Saints 614 Clark Cultural: ' I.C. Craft Guild Oakland Avenue Health: n�Beverly Manor Convalescent Home 605 Greenwood Drive ' Mary.Coldren Home for Aged Women 602 Clark `"Social. Services: Alcoholics Anonymous 1125 E. Church Johnson County Association of Retarded Children 614 Clark '-" Nelson Developmental Center 614 Clark Y' Open Doer Society Adoption League 447 S. Summit Social and Fraternal: Eagle Lodge Highway 1 SW Area C Schools: Shimek 1400 Grissel Place Twain 1355 DeForest Avenue a;. Headstart Preschool 1609 DeForest Avenue Eades School 1107 Kirkwood Court ' Jack & Jill Nursery School 1214 Highland Court The Little School House 901 First Avenue ,,;'. 1 Community Facilities and Services Page 6 Parks: Elm Grove Park Oak Grove Terrill Mill Highland Mini Park Religious: Benton and Clinton Page Street N. Dubuque and Taft Speedway Highland and Keokuk L . -42- I Grace Missionary Church 1854 Muscatine Avenue Assembly of God 1330 Keokuk Church of Christ 1320 Kirkwood Avenue Mormon Missionaries 1909 Muscatine Avenue Foursquare Gospel Church 821 Walnut Free Methodist Church Muscatine and Third Avenue Jehovah's Witnesses Kingdom Hall 2120 H Street Faith United Church of Christ 1609 DeForest Avenue Governmental: National,Guard Armory Driver's License Bureau - Iowa Dept. Public Safety Animal Shelter (Police Dept.) A , Social Services: Johnson County Dept. of Social Services 911 North Governor American Red Cross 2217 Muscatine Avenue Lutheran Social Services 1500 Sycamore Iowa Childrens C Family Services 1101 Walnut Iowa State Conservation Commission 727 Switzer Y Recovery Incorporated 709 Page Rehabilitation Educa. Services 1101 Gilbert Court Soil Conservation Service 510 Highland Avenue Visiting Nurses Association 1119 Gilbert Court Social and Fraternal: L . -42- I (] Appendix C MOST FREQUENTLY ENCOUNTERED vI0uriONS June 1, 1976, to December 31, 1976 Often several instances of these violations occur in the same structure. These figures represent total instances of violations and are not a count of structures in which violations were present. Walls, Floors, Windows --- 9.30.6A 754 Violations This includes cracked and falling plaster from walls and ceilings, peeling wall paper, broken windows and doors, stair steps which have torn carpet or worn tread, foundation which has cracked or settled, leaking roofs. ' Electric -- 9.30.5E Improper Electrical Installations 446 Violations 1. Outlets which have missing coverplates. 2. Extension cords running under rugs, through door jambs and windows. ' 3. Light switches which short out or need the toggle replaced. 4. Light fixtures which need wiring replaced. S. Junction boxes which have missing coverplates. 6. Dead outlets. Handrails -- 9.30.4U .290 Violations 7 Lack of handrails on steps and guardrails on platforms. Outlets -- 9.30.5E �zF v:ntor;nne --- Lack of two (2) convenience outlets in every habitable room. "'Fire extinguishers -- 9.30.9J I 204 Violations Lack of a fire extinguisher either on each floor level or in each dwelling unit. -43- 9 Most Frequently Encountered Violations Page 2 Screens -- 9.30.5J 165 Violations Lack of screens on openable windows and screens which are torn and in need of repair. Outside building and eaves -- 9.30.6K 153 Violations 1. Exterior in need of painting. 2. Missing or rotted downspouts and gutters. 3. Missing or rotted siding. 4. Rotted soffits (eaves). -44- I I II Appendix D HAZARDOUS AND SERIOUS VIOLATIONS IN ORDER OF FREQUENCY OF DISCOVERY June 1, 1976, to December 31, 1976 Electric --- 9.30.5E Improper Electrical Installations 446 Violations Besides a possible electrical shock and burn, this could be a source for fire. ■. Lack of Fire Extinguishers -- 9.30.9J 204 Violations ' Needed to contain a small fire from stove, cigarettes, etc. IFurnace Isolation -- 9.30.91, 79 Violations I Enclosure to contain smoke and fire to prevent them from spreading to the remainder of the structure. ' Egress -- 9.30.4R 54 Violations When main entry is involved in smoke and fire, a second means of escape is provided through a fire escape, rear steps, etc. ' Main Service -- 9.30.5E 31 Violations ' Improper fusing of the electrical main service possibly will cause an electrical fire. ''- Infestation 9.30.8E 26 ,Violations ' Insects, rodents, and pests are included. and could present possible health hazards. All of these are carriers of disease Hazardous and Serious Violations in Order of Frequency of Discovery Page 2 Vents and Air -- 9.30.5G 23 Violations Provide proper drafting of furnaces and hot water heaters to prevent the accumulation of poisonous carbon monoxide within a structure. Pressure and temperature relief valve 12 Violations A device installed on hot water heaters and boilers which prevents a possible explosion due to malfunction. -46- .pp My.� �; ��// /�J/�//'/� �✓ �p CIVIC CIUB E.WA5 N5T. IOWA CITY. IOWA 52240 3I9-35C1.16O �10Mr..� �iBrii! March 4, 1977 Dear University Heights Resident: In many ways University Heights and Iowa City already are one community. Now we invite you to join in making us one community legally and governmentally. In 1954 the City of Iowa City started providing services to University Heights, and in 1966 a contract was signed between the two communities outlining a method of payment which was fair and equitable at that time. For the past several years, this original contract has become increasingly inequitable to Iowa City in terms of services rendered and payments received. These inadequacies have occurred due to the change in which city functions are financed. In 1966, property tax and user fees were the principal revenue sources for pro- viding contractual services to University Heights. This relationship has changed since the early 1970's. Property tax, as a percentage of total receipts, has been declining while the City has become increasingly dependent on state and federal fiords. Citizens of Iowa City are in fact committing increasing amount of General Revenue Sharing funds, State Municipal Assistance funds, liquor profits and Community Devel- opment Block Grant funds to support services which are provided to the City of University Heights. During this budget year Iowa City will commit $1.5 million, in addition to property tax and user fees, to provide services which are utilized by the citizens of both communities. The City has proposed a change in the calculation of the University Heights contract to a basis of cost of services rather than a payment based strictly on property tax, and the expansion of contract services to include all services provided by Iowa City. After two years of negotiations, it has become apparent that it is not possible to reach agreement. Therefore it has been necessary for Iowa City to exercise its right to cancel the current agreement effective December 31, 1977. Ile encourage you to contact the elected officials of University Heights to discuss the ramifications and alternatives. Also we will be pleased to meet with you at any time to discuss these issues. Sincerely yours, Mary C. euhauser Mayor IOWA CITY CITY COUNCIL Mary C. Neuhauser, Mayor 338-6070 L. P. Foster 338-5833 Robert Vevera 338-2497 David Perret 338-2515 John Balmer 338-3601/338-9893 Max Selzer 338-2090/354-3198 Carol deProsse Mayor Pro -Tem 337-7835 CITY MANAGER Neal G. Berlin 354-1800/351-8704 '181B s 0 CITY OP 1011A CITY MARC11 4, 1977 CLARIFICATION OF INFORNATIaN FROM UNIVERSITY HEIGHTS CITY COUNCIL, MARCH 1, 1977. I. UNIVERSITY HEIGIIIS STATEMENT: "For sewage treatment, University Heights users are charged y Iowa City in an amount equal to their water bills. Residents of Iowa City are charged for sewage treat- ment at a rate of one-half their water bills." (Page 2) CLARIFICATION: This method of charging for sewer service was discontinued on August 1, 1976. Currently University Heights residents pay 54¢ per 100 cubic feet of water and Iowa City residents pay 27¢. If University Heights merges with Iowa City, the rate will be 27¢ for all residents. When Iowa City builds a new sewer plant (3-5 years) all users will be required to pay a proportionate share of the new plant. In any case, rates will have to be higher to pay for the new plant. II. UNIVERSITY HEIGHTS STAMIENf: "Sewage treatment will continue to e provided y e qty o Iowa City." "This has been stipulated by the Federal Environmental Protection Agency and the Iowa Depart- ment of Environmental Quality." (Page 4) CLARIFICATION: The City of Iowa City has every legal right to discontinue sewer service to University Heights on December 31, 1977. The City has conducted legal research on this question and discussed the problem with the Federal Environmental Protection Agency and the Iowa Department of Environmental Quality. However, with a new proposed treatment plant, both EPA and DEQ will push for consolidated services. III. UNIVERSITY HEIGHTS STAMENP: "Fire protection can be provided by a volunteer ire epartment. University heights could have its own and become part of the 'mutual aid' agreement among area fire departments, or contract with another community." (Page 4) CLARIFICATION: Planning for the future, Iowa City has provided excellent ire protection services for University heights by constructing a new fire station and a 2,000,000 gallon water reservoir at Melrose and Emerald (in your backyard). Iowa City would not be interested in entering into a mutual aid agreement with a volunteer University Heights department. IV. UNIVERSITY HEIGHTS STATI3AW: "Policies governing the use and fees, it any, c arge or owa City parks, the Recreation Center facility, the library, the airport, Oakland Cemetery, etc., would be the same for University heights residents as for residents of other communities in Johnson County." (Page 4) CLARIFICATION As University Heights resident5could avail them - se ves o Iowa City's services to the same extent as Iowa City residents, the policy of Iowa City would be to establish higher fees for University Heights residents to compensate Iowa City fairly for the cost of the service provided. V. UNIVERSITY HEIGHTS STATEMENT: "Fire Insurance rates will be somew at,:L7 :L er. Page 5 CLARIFICATION: Fire insurance rates for area volunteer departments are iact Tigher. (For a frame house valued at $40,000, between $20 and $79 yearly.) However, the real issue is the increased damage which could result from the delayed response of a volunteer department when a full-time department located in your backyard is available for immediate response. VI. UNIVERSITY HEIGITfS STATEMENT: "Loss of control of Melrose Avenue." "Loss :)f control o unset treet." "Sunset Street could become an express street connecting Highway 1 . . ." Olive Court, Leamer Court, and Marietta Avenue could become high traffic streets." CLARIFICATION: Actual street improvements primarily are dependent upon g— row TF—of the medical campus and areas west of University Heights in Coralville and Iowa City. The draft Area Transportation Study of the Johnson County Regional Planning Commission does not recommend widening of Melrose Avenue in University Heights. The Iowa City City Council does not plan to widen Melrose Avenue. Plans have existed for a number of years as a result of development adjacent to Highway 1 to connect Sunset Street to Highway 1. As residents of Iowa City you obviously will have more influence upon such policy decision. There are no plans to increase traffic on Olive Court, Leamer Court, and Marietta Avenue for the reason stated below. VII. UNIVERSITY HEIGHTS STATEME II: "Zoning would be in the hands of representatives of Iowa City and could result in a change from single-family zoning we have now." (Page 5) CLARIFICATION: The policy of Iowa City is to stabilize and preserve single-family neighborhoods. However, if an individual owner desired to rezone property, the immediate neighbors have very great control. An objection to a rezoning proposal by as few as 20% of the immediate neighbors would require a favorable vote by 6 of the 7 members of the Iowa City City Council to over -ride the objections and rezone the property. Such a vote is exceedingly unlikely; VIII.UNIVERSITY IjEIGHTS STATEMENT: ". .taxes would be higher." Page 5 CLARIFICATION: Because the residents of Iowa City currently are subsidizing services provided to residents of University Heights, the costs for services probably will be slightly higher. For example, a house located in Iowa City and assessed at $40,000 on July 1, 1976, would have paid $438.02 in property tax for City services. This same house located in University Heights would have paid $366.10 in property tax for City services. If this University Heights house had been merged with Iowa City on July 1, 1976, the owner would have paid $429.82 in property tax for municipal services or an increase of $63.72. • M Wj. �Y ..r -F 4 � • n iz•'+.. ', i ' ••• t i�'Yf'-en cW����_ •y,,..,,,,] Ir r, o , , !•�^+!1.hF r-/(�•�•♦ 1 Cl 11L �u1l,tl LJ �T, ,.� 'S.A4 Int .:i>• ')w Y i_a w l! v >•. 4.. }.:,�'r. fi. a Johnson County, -:Iowa. r '�,. / - . 4r + .: °•� . , 1.. •� MarCb. 1,. 1977 '` y i' , e N,.>• I r ; .. r i �r ♦1 •j i r r t � 1 t �' ! � 3t 4 .- Yeti .. it t", .1 ,.q 'e s la `M�r •�f 9. r f lF '� i .,.?a, � � 1 •i -+t r t•is a --` r r � ? rF^ •, lik � f �'�`i ,�• rs.•l�Y�� ij ff„y t . i =.� �. � r f.2,� F kf �' ^r v J Fy Fta, 4i.. r" L,T J' � 1.•r To` 8esidente of Univarslty Heights , 1 " f < �'1 �' �9^"d•�YH-R�'xi. .. r.-ry S'G ..• �: yr ,1 Y. + i'...AK Y it t+ (^,,,' ,..- January 1;.:1967, tha City of lmiversity Neights'hae `:' "1, h ♦ '. x a.gvrchased.�olica,:fire,:.seweri;garbage collection, and other-'aervicea w ' Ry from tha, City of Iowa City -wader chs currenC service contract betve�n h r ti '�•, �' t ; I�ci3'r`the�twa ©iraicfpalities 5.._ i;` 1 sr sr ��' .`i4 j"fin' s',r.. g ~i-3�� 43>� k., rJ�,; �d F�,��n 7*YS i,• � t�f r E , . Z t t 1 ,,t�+•♦ �• �' w a C" l 1 lh y .)•:.t ,� .f �a+ r_`s�-r "ate .aa r OcnJanusty�I3 S1'37by-•tli'e cfty^c �ci1 oE'rI6wa- City"li-v?ted��" a 'F i s u� CWtermiriate that..contract.;6ffecttva midafght on. Decembera3l; 1977 1 ti k 1 433p >* - it Erior,to'and;sinca that- ,tiae, the Unive=aity Heigh ti'- city -1 council rag �-:-W, rt e' •-�•''�"etrep�tedY,y'with the;Iowa City�couocil, individtwl coimcl•1 members, k"rte f "� andJor"eM.tarf.for the:.purpose of nego[iating a new; Dont act •for `services ,IX 5 ,;•''-�,�' 7s1*additi.'on>•your `council has exploTedalternative sources and mean .fox- �4' , . providing necessary services to imiveraity Haighta citizens r T '� °.S? s.� xt x �., _ x I , c, c y r y,.•, •a 7R 1 5 ey Yogi nava nc doubt saen'and haardy:nawa reports: concerning tie �,s u t yg { S w i''fwive ally Heights Iowa City contract w ihsse reports mal% lsaya bean av �.ti {�,..confuaing and,: in�some instances,- were, not totally accurate The poi• +, r r rr rsr „pass io this letter and enclosures: is to ,pre eat, to r�ou a fnctual ' 1 J aiv�a.y'oF this matter 4 Si 4 4 r 7l . ra,J , '1. i S r, t t t i•'i. i l'-0 a. , , i � > „a ' w iN � `.. .r � h ' ,. ti Y` f ? � o"�T„t`,gTt v cF�'ri n �3 ..• r + 'ti• ° .a } � ..,'t• � 1 - e'r 1. ' Furtber:�we are asking for your=help Included is! a, goes, -M ice. ,^ . `ra•1 °rtionn�iterupoa which -,you• can .express your -.opinions regarding? this < s r+r� G� }irportag subject .Your c6operatlon in returning this questionnaire to 'cdunailhbefoYe March •15, 1977; will. be, of -assistance 6 t.+ , y , £� RTrly ! }.% % !'.. . ; ♦ 1y i lr 'J ,!> .. � i•Is� . queaCione crhich are not answered on the-` kz ,°'" , r�pageatbat'follow, a public meeting has beau ecTx doled £or 7 30 p m `; >y nr ;' roulTuesda}% {FSarch 8, 1977, .at�St:' Andrep Presbyterian Church Ar thht ,+ e bout council ii1L aaswer questions jrou may hove „If you.r � 1 gaabla k�satitend the meeting,a�f�ee�l;£rea to cwll�uEo ,anq £ g r „ }, E 1' �,. • iii r4tirY23� a.rw,M�•-. 1 .l -u +� ,. � a ,v taayor+r/x'336 2480; THC21aS.R iBREESZ, Couacilman ti, 337-7903 ,) f W ; STANLEY G00D'; Councilv�n Y fr 351 4333= t r ` r>rr„� `�a iii K . ENERY;E. RNODES'; Couacilman -MB 2371; „ JAMES A 9TEEffiF21S, Councilman 338 9377 + ;� A. A� tat;HAA�, Couacilmaa 337 4520. y j M d`C iCI'>•JI t`x�4��{. -�; Jy 1.' �S Ar• -..i y,(llj�t�x'''r' a,.i < Vie” ,'^n> i' 4t. � r. �v r7o i 7 4rxlt l Cf ! �• bt 1♦, rti a. 1 fx 1 v �i a '�� `�. r? .w.' !r d irrtr� ^ia ,j Yt�,.�j i� al i• � -t t nil � , .y. r f It F ' r. •t 1 ft S _. !; n '! ' i .y. ` r f ♦i. t r .y}ri.S 1 .1 r K. r a,• �`♦ 'y`tr A !i t 1{t•Y�l l.i r>1♦ +'- L i j Jtw r v T 7 1 v '-�. a `^••' . 1 ♦ x , I.. CITY OF UNIVERSITY HEIGHTS Municipal Services March 1, 1977 WHAT SERVICES DOES UNIVERSITY HEIGHTS RECEIVE AS PART OF THE PRESENT SERVICE CONTRACT WITH IOWA CITY? The contract states: ". . , services and facilities provided . include, but are not limited to, the following: police and fire protection; sewage treatment; collection and disposal of garbage and refuse; maiutenance.and repair of water mains, sewer mains, lift stations and hydrants; parks and recreation facilities; municipal airport; public Library; cemetery; and sanitary land fill." Water service is provided to University Heights by Iowa City under a separate contract which expires in 1991. Not included in the service contract is the construction, repair, and improvement of streets; snow and ice removal from streets; and capital improvements to the sewer system. ON WHAT BASIS DOES UNIVERSITY HEIGHTS COMPENSATE IOWA CITY FOR THESE S EIV GES? ' yo X601.' � For sewage treatment, University Heights users are charged by TP^ Iowa City in an amount equal to their water bills. Residents of Iowa 1 h City are charged for sewage treatment at a rate of one-half their water ..�, (✓`� bill. S� Nn Payment for other services included in the service contract is made by University Heights to Iowa City from property tax receipts. Simply stated, the amount of payment is a proportionate share, based upon assessed valuations. In other words, according to the existing contract, the property tax cost of included services is at the same rate for both University Heights and Iowa City taxpayers. IF UNIVERSITY HEIGHTS TAXPAYERS ARE PAYING FOR SERVICES, EXCEPT SEWAGE TREATMENT, AT THE SAME RATE AS IOWA CITY TAXPAYERS, WHY DO IOWA CITY OFFICIALS CIAIM UNIVERSITY HEIGHTS IS NOT PAYING ITS SHARE? Iowa City claims that University Heights should pay for ser- vices on the basis of Iowa CityTs total budget for providing such ser- vices rather than that portion raised from property taxes. Over one-half of Iowa City's budget is derived from non -property tax sources such as federal grants, revenue sharing, and parking revenues. This results in an amount which is greater than University Heights can afford. -2- CITY OF UNIVERSITY HEIGHTS Municipal Services March 1, 1977 CAN UNIVERSITY HEIGHTS PAY IOWA CITY FOR SERVICES AT THE RATE THEY PROPOSE? NO. The fiscal 1976-77 budget for University Heights is: Amount Source $101,255* Property Taxes --General (Net Restricted Tax Levioa FY 1976-77) 30* It " --FICA:IPERS 8,000* " if --Trust and Agency 21,6B2 " it --Debt Service (G. 0. Bonds) 6,000* Revenue Sharing (Federal) 5,000* Municipal Assistance (State) 15,000 Road Use Tax 6,100* Liquor Control (Estimated) (State) $163,067 Total By law, only those items marked with•an asterisk (*) are available for use in paying Iowa City for services. These items total $126,385. Based on figures for the same fiscal year, Iowa City proposes a payment of $154,130. If, for fiscal .1977-78, an increase of 7% in the Net Restricted Tax Levies of $101,255 during fiscal 1976-77 were made, the available funds - would total only $133,473. However, utilizing all of the above would leave no funds to run University Heights. HAS ANY PROGRESS BEEN MADE IN NEGOTIATIONS WITH IOWA CITY? �--�� NO. The Iowa City council and staff insist: University Heights must contract for all ser�(except construction, repair, and improvement of streets; snow and ice removal from streets; and capital improvements to the sewer system) --or none. The basis for charges for these services is firm. WHAT ARE THE ALTERNATIVES AVAILABLE TO UNIVERSITY HEIGHTS? There are three alternatives: 1. To offer the maximum dollar amount to Iowa City which the University Heights council believes to be possible. This would necessitate a further increase in taxes to the residents of University heights. 2. Your council can arrange for essential services from other sources. 3. University Heights can merge with and become a part of Iowa City. -3- i, CITY OF UNIVERCIOEIGHTS Municipal Services March 1, 1977 0 r�,0 WHAT ARE THE "ESSENTIAL SERVICES" AND POTENTIAL "OTHER SMCE5"T Your council feels the following services are esseatial: 1 police protection, fire protection, garbage collection, sewage trea - I(•,,}. �r-1%�' went, and an adequate water supply. 1. The existing water contract betwe n University Heights and Iowa n� City continues through 1991. —�j11Y ��Lt!✓.C� .G���:�=' Gni W .JP 2. Sewage treatment will continue to be provided by the City of Iowa City. w /G �pp� This has been stipulated by the federal Environmental Protection Agency � and the Iowa Department of Environmental Quality. Further, these "JL ct� agencies have written that "the citizens of Iowa City and University / /� Heights will each pay their equitable and proportionate share of the 0 project;" and also wrote "these changes can be clarified and negotiated Cf11>� during the facility plannin process." �< 3. Fie protection can a provided by a volunteer fire de axp�ea 1. iversit Heights could have its own and become a part of the / r2 S mutual aid' agreement among area fire departments, or contract .y�i' - wit nother j 4. Police protection can be pro idlfd by t�e Anson County Sheriffs C Department. In.sddition, University Heights could employ a city lJ v ''•-'. • marehall. �.1.�• � 5. Garbage collection can be contracted with private haulers. i�Y� x irh S WHAT ABOUT OTHER IOWA CITY SERVICES AND FACILITIES? WOULD THESE BE GA V "AILABLE TO UNIVERSITY' HEIGHTS CITIZENS? rx,Y Policies governing the use and fees, if any, charged for Iowa rY 1 City parks, the Recreation Center facility, the library, the airport, •� Oakland Cemetery, etc., would be the Dame for University Heights residents as for residents of other communities in Johnson County... �;yr - /y WHAT, THEN, ARE THE ADVANTAGES AND DISADVANTAGES OF OBTAINING ESSENTIAL SERVICES FROM OTHER.SOURCES? n �The advantages include: L1_0.Y,al 1. University Heights would remain an independent community.,/'%'✓ `• elf 1 2 2. Although it is not possible to accurately determine the cost of essential 4t services obtained elsewhere, it would 31k.�y be Less than we are now paying. Thud, a property tax Daving could result. 3. One firm which has expressed interest in providing garbage collection J has indicated their service will be superior to that now received. For example, most of the restrictions as to type and size of refuse now imposed would not apply. .r u CITY OF INIVFRSITY HEIGHTS Municipal Services March 1, 1977 The Disadvantages include: 1. A volunteer fire department, whether our own or that of another com- munity, could not respond to calls as quickly as can the Iowa City fire department located near the west edge of University Heights. 2. It is not known at this time whether or not a mutual aid agreement for assistance from Iowa City, Coralville, or other fire departments would be available, if we operated our own volunteer fire department. 3. Fire insurance rates will be somewhat higher. ? ! WHAT ARE THE ADVANTAGES AND DISADVANTAGES OF MERGING AND BECOMI`N'G A PART OF IOWA CITY? The Advaotages include: 1. Some residents of University Heights feel it is desirable to become rdsidents of Iowa City since University Heights is surrounded by Iowa City. %2. The necessity of obtaining essential services from other sources would be eliminated. The Disadvantages include: 1. Loss of control of Melrose Avenue. Some feel, if University Heights became a part of Iowa City, Melrose Avenue would become a four -lane expressway through University Heights. r 2. Ivss of control of Sunset Street. Similar to Malrose Avenue, Sunset Street could become an express street connecting Highway 1 south of Iowa City with Melrose Avenue or further north: IJI 3. Zoning would be in the hands of representatives of Iowa City andl�9-AL" could result in a change from single-family zoning we have now. 4�Olive Court, Learner Court, and Marietta Avenue could become high traffic streets if these streets were allowed to carry traffic fro any area mediately south of the University Heights city limit. '] S. University Heights residents have always had direct and immediate l7(2(. Pam. / access to their Mayor and Council for solving civic problems. }Z. �.^;IJ U 6. A merger is irrevocable. �A C•.,�. ^ 7. Last, but not least, taxes would be higher. - l / cul �,�,yIfir� l : i. ", :1 . . - e - . aar;,;.: ind Unijars -,es-spntfauservl'ca"3fioai other sources IbWa..P.XY, m II 111 �On� DESIGN REVIEW CRITERIA CONSIDERATIONS \ 'Do P'1 - A Design Review Committee has a difficult role to play. It is making judgements on aesthetics -- a subject about which it is difficult to reach a consensus. Any judgements rendered by a public body must be reached in such a way that they are not termed arbitrary and capricious. This means criteria must be used which are objective and are applied uniformly to all persons having business with that public body. When one considers building design, certain terms are commonly used: SCALE AND PROPORTION flow structural elements relate to each other and to their human viewers determines our sense of a building's scale and the correctness of its proportions. Based on the human measure, buildings can be monumental or intimate in size or scale, compatible or inharmonious. Visual and aesthetic perceptions also create rules of proportion whereby various portions of a structure relate or do not relate harmoniously as part of the whole. The size of a Roman column, for example, determined the sizes of all other building elements. TEXTURE Exterior building materials are essentially limited to durable materials such as stone, brick, wood, concrete, steel, and glass. Glass can partially reflect the outdoors, mirror it totally, or bring it inside through transparency. Concrete used naturally or dressed creates a solid, endur- ing effect. Stone can be used smooth or polished, grooved or rough-hewn. Wood can organically relate a structure to the natural surroundings. PATTERN AND RHYTHM On the outside of a building the placement of windows and doors, curtain walls, carvings and balconies, col- umns, arches, and horizontal slabs creates patterns, for any break in a plane catches light and creates shadow. Rhythm is created by the shapes of roofs and towers. Patterns created by the exterior of buildings probably affect mood more boldly than interior work, for outside the eye can be more influenced by form than by color and small detail. I/s/e COLOR Color is also used to create desired exterior effects, It may be symbolic, i.e., white indicating purity or directly indicative of the material from which it is made, i.e., the terra-cotta color of unadorned brick bares the earthiness of the clay from which it was formed. It can create moods -- cool colors such as blues and greens are restful while the so-called warm colors, yellow, orange and red, excite. It can also emphasize design elements or make them retreat. 'rhe book, America's Forgotten Architecture, discusses the above as well as what we call the streetscape or townscape: "One building is architecture ... but two buildings is townscape. Buildings in combination with one another create a sum that is greater than their parts. A structure can echo its neighbor's color or contrast its massiveness with delicacy, absorbing its partner's best characteristics or lending some of its own. Building groups in combination with other constructed elements, landscaping, and the street furniture --paving, fences, benches, lampposts, mailboxes, utility poles, chute covers, transit shelters, kiosks, street signs, and commercial signs --create a streetscape. Added to the natural environment, these give us townscapes, the unique ensembles that mark an identity for every place where humans have put their hands. Some of the elements -that operate to form a streetscape are: building height, the average and violations of that average; proportion of the facades (height to width and variations); rhythm of solids to voids, that is, the relation of one building to another and the patterns on each; space to mass (all together as in row houses or detached); and spacing on the street and continuity (walls, fences, landscaping, and the repetition of certain elements such as building materials, colors, and textures). In evaluating a streetscape these questions can be asked: Does it invite human interaction? Are buildings set too far back from the street to be readily experienced? Are they set at a distance that permits comfortable walking? Are there surprising and interesting vistas that appear as the pedestrian passes? Are there gaps caused by poor design or by demolition? Do the things that help tie buildings together into a total environmen- tal unit --landscaping (trees, shrubbery, parks, open green areas) and street furniture --add or detract? Do they, in other words, pull everything together or apart? I -3- • The silhouette of a townscape, its skyline, may present distinguishing landmarks, both natural and built: church steeples, university spires, grain elevators, skyscrapers, water towers, a courthouse cupola, a capitol dome; rolling hills, craggy mountains, valleys, streams, woods. To be appreciated visually, some towmscapes are best approached by boat, by bridge, or by air. Most in fact are seen from superhighways or train tracks. from any vantage point, it becomes clear whether town and environment are unified or whether town looks incidental to setting, failing the human need to come to terms with the environment." The above should provide a basis for the development of evaluative criteria which can be applied to design decisions in the urban renewal area. Attached is a list of criteria which might be considered as a starting point for discussion of how the Design Review Committee should judge proposals. It is provided for discussion purposes and should not be considered in final form. Members of the Committee and Council should mold them to meet the unique circumstances and goals of the Iowa City Urban Renewal program. 0 1. New structures should generally be constructed to a height visually compatible with the buildings and environment to which they are visually related. 2. The gross volume of any new structure should be visually compatible with the buildings and environment to which it is visually related. 3. In the street elevation(s) of a building, the proportion between the width and height in the facade(s) should be visually compatible with the buildings and environment to which it is visually related. 4. The proportions and relationships between doors and windows in the street facade(s) should be visually compatible with the buildings and environment to which it is visually related. S. The rhythm of solids to voids, created by openings in the facade, should be visually compatible with the building masses and spaces between them should be preserved. 6. The existing rhythm created by existing building masses and spaces should be E preserved. 7. The materials used in the final facade(s) should be visually compatible with the buildings and environment to which it is visually related. 8. The texture inherent in the facade should be visually compatible with the buildings and environment to which it is visually related. 9. Colors and patterns used on the facade (especially trim) should be visually compatible with the buildings and environment to which it is visually related. 10. The design of the roof should be visually compatible with the buildings and environment to which it is visually related. 11. The landscape plan should be sensitive to the individual building, its occupants and their needs. Further, the landscape treatment should be visually compatible with the buildings and environment to which it is visually related. 12.- All street facades should blend with other buildings via directional expression. When adjacent buildings have a dominant horizontal or vertical expression, this expression should be carried over and reflected. 13. Architectural details should be incorporated as necessary to relate the new with the old and to preserve and enhance the inherent characteristics of the area. Present t•lak•n is A. Architectural Historian - Robert Alexander. D. Landscape Architect - 13r.irto Gutheinz. C. Chairman History Department - Larry Lafore. 1). homemaker - Civic :interest - Annette JALl.y. E. Contractor. - Ritz Louis. F. Project Green - Nancy Seiberling. G. lhtivers:ity of Iowa - Landscape Architect - Don Si.ne.k. H. Homemaker - Civic Interest - Joyce Summerw.i.11.. I. Businessman - Tom Negman. J. Arts - Rancher Auditorium - Jim i•iockenfuss. K. Architect - Bill Nowysz: - L. Chairman - Bruce Itaupert. Origination: February 5, 1977. Duties: - A. To encourage and promote the acceptability, attractiveness, cohesiveness, and general design compatibility of new con- struction and rehabilitation, where feasible, both public and private within and adjacent to the central business district of Iowa City. B. To elicit the thoughts and comments 'of. individual citizens and formal citizen organizations concerning design, aesthetics, landscaping, art forms and architecture within and adjacent to the central business district. C. To meet with, when necessary, the City staff, the City's design consultant, the redeveloper or redevelopers, and rnppro- priate University of Iowa staff to convey and receive comments regarding design within and adjacent to the central business district. D. To review preliminary plans of: development and construction in both the private and public sectors. E. - To make recommendations to the City Manager as to the architectural, aesthetic and general design aspects of a1:i proposeci public and pr:ivate.imjlrovements within and adjacent to the central business district redevelopment area. P. That the. City Manager be authorized to take whatever adminis- trative action necessary in performance of duties of the colmlli t t ee. Suggested Provisions: A. Members - builder and/or. contractor. - Landscape architect. - architect. -Ph7.. - lli.storical socity mephers or other similarly interested person such JIP Lorry Lafur.e. Project Green. business representatives. other:; at Cooncil's suggestion. B. Name - Design Review committee. C. Meeti.ng frequency - One a month with :i.nformal meetings to review sate plana, etc. D. Arcs covered - Central. P,usiness District and 11.1, commercial and industrial zones.' R. 'Perms - staggered. - maxhmlm of two terms,. T�/n. - 1 year terms. 0 0 TO: City Council FROM: Pat Foster As it is obivous that I am absent from this informal meeting I will leave some observations about the agenda with you. Zoning Applications: Ty'n Cae app. S-7639 1. I agree with the rec, of the Parks $ rec. commission. 2. What is the rational behind b.-2, (a) buildings need not be separated by a horizontal distance equal to the height of the highest building? It seems to me that if this provision is waived some buildings will be blocked off from the sun at various times, In these days of energy conservation we will need to let every one get all the sun they can. It is also possible that in the future home owners may want to install solar collectors. If we allow this waiver we may be precluding some home owner from being able to utilize solar collectors. This proposed waiver needs explanation. 3. No problems with S -7702a or b as rec. by PF,Z. 4, App. S-7706, prelim. LSRD of Westwinds: OK with me except for one question? Does the Tree Ordinance apply? S, Will support the rec, of Public Works -in regards to Tennis Court lighting. 6. COUNCIL AGENDA: Minutes of Boards & Commissions: Altho the Floodplain ord. is not on the agenda I noted that the CPCC had discussed it at their meeting of Feb.10. It should be noted that we have to have this oridinance passed by the 1st of May and that will be here before we know it. I attended a meeting of the Ralston Creek CC sometime ago and Dick Plastina went through the Floodplain ord with us at thiat time, I would suggest that he be the one to explain it to both the P$Z and the City Council. This ordinance is of the moment and should be scheduled for informal consideration in the very near future. Items 9 $ 10. If present I would vote yea on both ordinances. Items 11 F, 12 If present I would vote yea on both. Item 13 If present I would vote yea Itmm 14 If present I would vote yea. Item 15 If present I would vote nay. N Item 16, Question? How many spaces are requested at the corner of Gilbert 6 College, It seems to me that the taxis are using more than one space at that J location most of the time,If present I would vote yea on granting the request ✓/ for space at the corner of Dubuque $ Washington 6 vote nay on only one space at Gilbert F, College but would vote yea on granting the request for 2 or 3 spaces at that corner. Item 17, If present $ voting I would vote yea. I have no other comments that would be pertinent at this time. Please rest assured that I will miss you all very much as I enjoy eating some of the fine Kansas City Prime Rib. One last note: President James Buchanan was quoted as saying,"I like the noise of democracy," Thomas Jefferson,"To do our fellow men the most good in euR power, we must lead where we can follow where we cannot and stillo with them, watching always the g g favorable moment for helping them to another step." Thank you for bearing with me and God Bless, will so ya' next week, Pat poster. 5/8/ ID