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HomeMy WebLinkAbout1977-04-05 Council MinutesBd. & Comm. minutes: P&Z Comm. -3/24/77; Riverfront Comm. -3/16/77; Library Bd.-2/24/77; Housing Comn.-3/18/77. Permit Resolutions, recommended by City Clerk, recorded in.Res. Book 39: Res. #77- 97, p.174, approving Class C Liquor License application and Res. #77-98, p.175, approving Sunday Sales, Class C Liquor application for Marquette Club (KC's), 328 E. Washington; Res. #77-99, p.176, approving Class C Liquor License application and Res. #77-100, p.177, approving Sunday Sales Class C Liquor License application for Towncrest Inn, Ltd. Res. #77-101, recorded in Res. Book 39, p.178, Setting Public Hearing, 4/12/77, for Plans, Specs., etc., FY78 Sanitary Landfill Excavation Proj. Correspondence: 1) Harold Stager, re Bd. of Elec. Examiners & Appeals, & 2) Youth Homes, Inc., expressing appreciation for support, referred to City Mgr, for reply. Affirmative roll call vote unanimous, 6/0, deProsse absent. , MINUTES OF OFFICIAL ACTIONS OF COUNCIL APRIL 5, 1977 The cost of publishing the following proceedings & claims is $ Cumulative cost for this calendar year for said publication is $ Iowa City Council, regular session, 4 5/77, 7:30 P.M., at the Civic Center. Councilmembers present: Balmer, Foster, Neuhauser, Perret, Selzer, Vevera. Absent: deProsse. Mayor Neuhauser presiding. Moved by Perret, seconded by Foster, to add Resolutions for Regular and Sunday Sales Liquor Permits for Towncrest Inn to the Consent Calendar as requested by Atty. Don Hoy. Motion carried, 6/0. Moved by Perret, seconded by Foster, to add first consideration of Ord. Rezoning Court Hill/ Scott Blvd. V from RIA & R3A zones to R1B & R3A zones to the agenda, as requested by developer, Bruce Glasgow. Motion carried, 6/0. Moved by ' Foster, seconded by Selzer, that the above ord. be considered and given 1st vote for passage. Affirmative roll call vote unanimous, 6/0, deProsse absent. Mayor Neuhauser proclaimed week of 4/10-16/77 as Pan American and Medical Laboratory Week. Moved by Foster, seconded by Balmer, that agenda items and recommendations in the Consent Calendar be approved and/or adopted as amended as follows: Approval of Council official actions, reg. meeting, 3/22/77, subject to correction, f > recommended by City Clerk. Bd. & Comm. minutes: P&Z Comm. -3/24/77; Riverfront Comm. -3/16/77; Library Bd.-2/24/77; Housing Comn.-3/18/77. Permit Resolutions, recommended by City Clerk, recorded in.Res. Book 39: Res. #77- 97, p.174, approving Class C Liquor License application and Res. #77-98, p.175, approving Sunday Sales, Class C Liquor application for Marquette Club (KC's), 328 E. Washington; Res. #77-99, p.176, approving Class C Liquor License application and Res. #77-100, p.177, approving Sunday Sales Class C Liquor License application for Towncrest Inn, Ltd. Res. #77-101, recorded in Res. Book 39, p.178, Setting Public Hearing, 4/12/77, for Plans, Specs., etc., FY78 Sanitary Landfill Excavation Proj. Correspondence: 1) Harold Stager, re Bd. of Elec. Examiners & Appeals, & 2) Youth Homes, Inc., expressing appreciation for support, referred to City Mgr, for reply. Affirmative roll call vote unanimous, 6/0, deProsse absent. , Janet Martin, Coord. for Extension Serv., appeared. Moved by Selzer, seconded by Balmer, to increase funding for PALS prog. to $11,200, using general revenue sharing funds. Motion carried, 6/0, deProsse absent. City Manager Neal Berlin requested that the record show that it was not the Staff's intention to indicate at any time that our local legislators are not helpful to the City. Moved by Foster, seconded by Balmer to accept City Atty. Hayek's recommendation that the Planned Area Dev. Ord. filed and approved by Council for Village Green VI was deemed in compliance with the Large Scale Res. Dev. Ord. Motion carried, 6/0. Public Hearing on the Ord. Amending the Mun. Code by Repealing Chap. VI, Traffic and Parking, and Establishing a New Chapter in Lieu Thereof, was held. Citizens appearing included: David Christ, George Gay, Larry Sharp, Bill Whiteis, Charles Ruppert. Public Hearing closed. Moved by Balmer, seconded by Foster, to adopt RES. #77-102, as recorded in Res. Book 39, p.179, APPROVING PREL. PLAT OF WENDRAM BLUFF SUBD. Affirmative roll call vote unanimous, 6/0, deProsse absent. Comm. Dev. Dir. Kraft was present. Moved by Balmer, seconded by Foster, to adopt RES. #77-103, as recorded in Res. Book 39, p.180, AWARDING CONTRACT FOR 1977 TENNIS LIGHTING PROJ. to Shay Elec., Iowa City, IA. .Roll call: Ayes: Perret, Selzer, Vevera, Balmer, Foster. Nays: Neuhauser. Res. adopted, 5/1, deProsse absent. Moved by. Foster, seconded by Perret, to adopt RES. #77-104, as recorded in Res. Book 39, pp. 181-191, CERTIFYING DELINQUENT SEWER & WATER ACCOUNTS TO CO. AUDITOR with list as amended. Affirmative roll call vote unanimous, 6/0, deProsse absent: Moved by Foster, seconded by Perret, that the rule requiring that ords. must be considered and voted on for passage at 2 Council meetings prior to meeting at which it is to be finally passed be suspended, that the 1st & 2nd consideration and vote be waived, and that the ord. be voted upon for final passage at this time. Affirmative roll call vote unanimous, 6/0, deProsse absent. Moved by Foster, seconded by Perret, that ORD. #77-2829, as recorded in Ord. Book 11, pp.11-12, ESTABLISH- ING RESOURCES CONSERVATION COMM. FOR IOWA CITY be finally adopted at this time. Affirmative roll call vote unanimous, 6/0, deProsse absent. The Mayor announced 7 vacancies on the Resources Conservation Comm., 3 with terms expiring 1/1/80 and 4 with terms expiring 1/1/79, and requested that notice be given in the newspaper. Moved by Balmer, seconded by Foster, to approve the design of the Ia. St. Bank & Trust drive-in facility subject to compliance with all applicable codes and ords. Motion carried, 6/0, deProsse absent. It was the Council consensus to change the process of approving designs for buildings in the urban renewal area. Moved by Balmer, seconded by Perret, to adjourn meeting. Motion carried, 6/0. (10:25P.M.) A more complete description of Council Activities is on file in the office of the City Clerk. ti 4 U Mary Nqhauser Mayor A: A bie Stolfus City Clerk April 19, 1977 MINUTES OF OFFICIAL ACTIONS COUNCIL MARCH 22, 1977 The cost of publishing the following pro- ceedings & claims is $ . Cumula- tive cost to date during this calendar year for said publication is $ Iowa City Council, reg. session, 3/22/77, 7:30 P.M., Civic Center. Councilmembers ` present: Balmer, deProsse, Foster, Neu- hauser, Ferret, Selzer, Vevera. Mayor Neuhauser presiding. -s Mayor Neuhauser proclaimed the week of 3/14- 18, 1977, as Older Worker Week. The Mayor noted formal congratulations to West High rir Boys Basketball Team for winning the State Championship. Councilman Vevera requested Items 4.b.(1) & -(2),-Civil Serv. Comm. minutes, be discussed ,separately from Consent Calendar. Moved by ':.`'deProsse, seconded by Perret, that follow- ing,items & recomms. in Consent Calendar be approved and/or adopted, as amended: Approval of off. actions, reg. Council mtg., 3/8/77, subj. to torr., as recomm. by City Clerk. Minutes of Bds. & Comms.: Housing Comm., 3/2/77,& 3/14/77; Comm. on Community Needs, 3/1/77. ;Motions to set public hearings: Rezoning ,:of part of Lot 6,Block 42, O.T., & pro - . posed Flood Plain Management Ord., both ,.., set for 4/12/77, 7:30 P.M., Civic Center. Letter from Atty.'Leona Durham, re Human Relations:Ord., referred to Human Rela- tions Director. Affi�tmative roll call vote unanimous, all ""Co�uncilmembers present. ed by deProsse, seconded by Perret, to �dv Fee. & file Civil Serv. Comm. minutes of . ,2/15/77 & 3/1/77. Roll call: Ayes: deProsse, Foster, Neuhauser, Perret, Selzer, Balmer. 'Nays:'Vevera. Motion carried, 6/1. Moved by,Vevera, seconded by Balmer, to schedule !:°;anAnformal'mtg, with Civil Serv. Comm. to discuss & better understand the Comm.'s ,.role & procedures used. Roll call: Ayes: r Foster,•Neuhauser, Perret, Selzer, Vevera, Balmer..Nays: deProsse. Motion carried, 6/1. ,,,`Moved by deProsse, seconded by Foster, to accept the March 8th certified list for ser- geants as recomm. by Civil Serv. Comm. Mo- �;'tion carried, 7/0. -.;.Councilman Selzer stated that after receiv- ", ing input from downtown merchants, he was %.';suggesting Council request that Zuchelli, ;:;Hunter, & Assoc. look at the possibility of (1) locatingbulk of the downtown off- street parkin a more centrally located place, (2) considering the use of overhead or underground parking, (3) maintaining access & exit in parking areas, & (4) de- ciding the feasibility of establishing park- ing on the N. end of Block 83/84. There was Council consensus to have Zuchelli look at possibilities as outlined & present the ramifications. The City Mgr. was asked to check into matter of several holes created by IA -IL Gas & Elec. in pavement on some of City streets. Councilman Perret stated that regarding action taken at March Sth Council mtg., he was absent & he wished to make it known for the record that he favored adoption of (1) Ord. Establishing a P.A.D. in Village Green, Pt. 6; (2) motion amending budget to place $3,600 in Rec. Dept. fund; (3) Res. Authorizing Correction of Special Assess- ment for 1968 Paving & Sewer Proj. for Pro- erty Owned by John & Gertrude Milder; & (4� Res. on Acquisition or Dev. for Outdoor Rec: Under the Land & Water Conserv. Fund Prog. Council noted appreciation for Councilman Perret's efforts on the bill cont. minimum deposits on beverage containers & for the fact sheet he had prepared. Councilwoman deProsse stated she would be out of town 4/4-6/77. Mayor Neuhauser then suggested that 2nd consideration of Human Rel. Ord. be deferred at mtg. on the 29th to the April 12th mtg. & there were no ob- jections from Councilmembers. Moved by Balmer, seconded by Selzer, that RES. n77-85, as recorded in Res. Book 38, p. 142, AUTHORIZING THE INSTALLATION OF 3 30 -MINUTE PARKING METER STALLS ON S. SIDE. OF IOWA AVE. FROM A POINT APPROX. 100 FT. E. OF INTERSECTION OF IOWA AVE. WITH VAN BUREN ST. E. APPROX. 60 FT. be adopted. Affirmative roll call vote unanimous, all Councilmembers present. Moved by Ferret, seconded by deProsse, to adopt RES. H77-86, as recorded in Res. Book 38, pp. 143-154, AUTHORIZING MAYOR TO SIGN CONTRACT WITH JOHNSON CO. REG. PLANNING COMM. TO PREPARE A HUMAN NEEDS PLAN, WHICH WILL BE A PART OF IOWA CITY COMPREHENSIVE PLAN. After further discussion, Councilman Foster called for the question. Roll call: Ayes: Perret, Balmer, deProsse, Foster, Neuhauser. Nays: Selzer, Vevera. Resolu- tion adopted, 5/2. Council concurred that as the bylaws for boards & commissions come up for readoption or adoption, they should be in the suggest- ed format as prepared by Adm. Asst. Linda Schreiber. Moved by Balmeeconded by Perret, to adjourn mtg. Mo on carried, 7/0, 9: 00'P.M. A more complete description of Council ac- ?;J;''tivities is on file in office of City Clerk. MARY C. NEUHAUSER MAYOR ABBIE'STOLFUS CITY _CLERK April 5, 1977 • COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES MARCH 22, 1977 7:30 P.M. Iowa City City Council, regular session, 3/22/77, 7:30 P.M., at the Civic Center. Councilmembers present: Balmer, deProsse, Foster, Neuhauser, Perret, Selzer, Vevera. Mayor Neuhauser presiding. Mayor Neuhauser proclaimed the week of March 14 - 18, 1977, as Older Worker Week. She also recognized that yesterday was Agriculture Day and apologized for its omission from last week's agenda. The Mayor noted formal congratulations to the West High Boys Basketball Team for winning the State Championship last week. Councilman Vevera requested that Items 4.b.(1) & (2), Civil Service Comm. minutes, be discussed separately from the Consent Calendar. It was moved by deProsse, seconded by Perret, that the following items and recommendations in the Consent Calendar be approved and/or adopted, as amended: Approval of official actions, regular Council meeting, 3/8/77, subject'to'correction, as recommended by the City Clerk. Minutes `of Boards & Commissions: Housing Comm. - 3/2/77 & 3/14/77; Comm. on Community Needs - 3/1/77. { Motions to set public hearings: Rezoning of part of Lot 6, Block 42,;O.T., and proposed Flood Plain Management Ordinance, " both set for April 12,'1977, at 7:30 P.M. at the Civic Center. Letter from Atty. Leona Durham, re Human Relations Ord., re- ferred'to Human Relations Director. ' "Affirmative roll call vote was unanimous, all Councilmembers present. Mayor Neuhauser formally announced the dates and times for the public ,hearings as indicated above. It was moved by deProsse, seconded by Perret, to receive and file the Civil Service Commission minutes of February 15, 1977, and.March 1, 1977. Roll call: Ayes: deProsse, Foster, Neuhauser, Perret,''Selzer, Balmer. Naysi Vevera. Motion carried, 6/1. After discussion concerning the eligibility lists for positions of Sergeant and Captain of the Police Department, it was moved seconded by Balmer, to schedule an informal meeting between,:Council'and the Civil Service Commission sometime in the near future tb discuss and better understand the Commission's ' role and procedures used. Roll call: Ayes: Foster, Neuhauser, Perret, Selzer, Vevera, Balmer. Nays: deProsse. Motion carried, 6/1. Page 2 Council Activities March 22, 1977 A motion was made by deProsse, seconded by Foster, to accept the March 8th certified list for sergeants as recommended by the Civil Service Commission. Motion carried, 7/0. Council noted the statement that the Civil Service Commission would not be certifying a captains list. Councilman Balmer commented on the progress Cedar Rapids has had on their plans for the downtown mall and expressed hope that Iowa City could see fruition of its proposed plans as well. City Manager Berlin stated Council would be discussing reduction of moving expenses in April. Councilman Selzer stated that after receiving input from down- town merchants concerning the placement of the downtown parking ramp, he was suggesting that Council consider moving the ramp North, closer to the center of the downtown area. He asked that Council request that Zuchelli, Hunter, and Assoc. look at the possibility of (1) locating the bulk of the downtown off-street parking in a more centrally located place, (2) considering the use:'of-overhead or underground parking, thereby creating more space for,.retail, auto -oriented businesses, or other uses, (3) main- taining access and exit in parking areas, and (4) deciding whether „ or not, it was feasible to establish parking on the North end of Block 83/84. After further discussion, there was Council consen- .rr,... -.sus; to-have.Zuchelli.look at the possibilities as outlined. and present the ramifications. Councilman Selzer asked that Council take a stand on the pro- posed U:S. House Bill 3500 concerning common -situs picketing. Mayor Neuhauser'indicated.that City staff would be submitting in- formation on this bill in the near future. The Mayor stated she had,spoken,to George Howe from Senator Clark's office about fair market rents for housing. The City will continue to provide him information on our problems and supply potential solutions that mightcome up in this new Housing and Community Development Bill. The City Manager was asked to check into the matter of several holes created by Iowa -Illinois Gas & Electric in the pavement on some,of the City streets. Councilman Perret stated that regard- ing action taken at the March 8th Council meeting, he was absent and''that he wished to make it known for the record that he favored adoption'of (1) the Ordinance Establishing a P.A.D. in Village Green, Pt. 6; (2) the motion amending the budget to place $3,600 in`the 'Recreation Department fund; (3) the Resolution Authoriz- ing Correction of Special Assessment for 1968 Paving & Sewer Proj- ect for Property, Owned by John H. & Gertrude Milder; and (4) the Resolution on Acquisition or Development for Outdoor Recreation Under the Land & Water Conservation Fund Program. Page 3 Council Activities March 22, 1977 Councilman Perret presented a fact sheet concerning minimum deposits on beverage containers, and discussed the status of the bill. Council noted appreciation of his efforts. He indi- cated there would be several legislators present at the Library on the morning of March 26 who would be interested in discuss- ing the minimum deposit bill among other topics. Councilmembers Balmer and Ferret, and possibly Foster, will attend this meeting. City Manager Berlin will check into the time allocated to Council for discussion. Councilwoman deProsse stated she would be out of town April 4-6, 1977, so would not be present at the informal or formal Council meetings that week. Mayor Neuhauser suggested that the second consideration of the Human Relations Ordinance be deferred at the meeting on the 29th to the April 12th meeting and there were no objections from Councilmembers. City Manager Berlin indicated that the stipulations for the sanitary sewer and the current requirements for storm water manage- ment had been resolved for Court Hill, Scott Blvd., Pt. 5, and the ordinance rezoning the area would be submitted to Council next week..,Council noted that the Resolution Authorizing the University of Iowa to Install Four Metered Parallel Parking Stalls in Front of -the Field.House on Grand Ave. and the Resolution Approving Final Plat of Oakridge Estates Addition were deferred on March 21st. It was moved by Balmer, seconded by Selzer, that RESOLUTION #77-85, as recorded in,Resolution Book 38, page 142, AUTHORIZING THE.INSTALLATION.OF THREE 30 -MINUTE PARKING METER STALLS ON THE + SOUTH SIDE OF IOWA AVENUE FROM A POINT APPROXIMATELY 100 FEET EAST OF.THE,INTERSECTION,OF IOWA AVENUE WITH VAN BUREN STREET EAST APPROXIMATELY 60 FEET be adopted. Affirmative roll call vote was unanimous,.all Councilmembers present. '.A motion was made by Ferret, seconded by deProsse, to adopt RESOLUTION #77-86, as recorded in Resolution Book 38, pages 143-154, AUTHORIZING.THE MAYOR TO SIGN A CONTRACT WITH THE JOHNSON COUNTY .REGIONAL PLANNING COMMISSION TO PREPARE A HUMAN NEEDS PLAN, WHICH WILL BE A PART OF THE IOWA CITY COMPREHENSIVE PLAN. After discus- sion concerning scope of work to be done, time schedule, and cost of project, Councilman Foster called for the question. Roll call: Ayes:Perret, Balmer, deProsse, Foster, Neuhauser. Nays: Selzer, Vevera. Resolution adopted, 5/2. Council discussed the proposed standardized format for bylaws for boards and commissions as prepared by Adm. Asst. Linda Schreiber. They concurred that as the bylaws come up for readoption or adop- tion, they should be in the suggested format. Mayor Neuhauser noted the annual reports from boards and commissions should be sub- mitted -to Council ub- mitted to'Council before the annual meeting, so Council has an _' opportunity to review them. Page 4 Council Activities March 22, 1977 It was moved by Balmer, seconded by Perret, to adjourn the meeting. Motion carried, 7/0, 9:00 P.M. MAYOR "CITY CLERK Recorded ecorde on ,Tape #77-9 ......... . INFORMAL COUNCIL DISCUSSION MARCH 21, 1977 1:30 P.M. INFORMAL COUNCIL DISCUSSION: March 21, 1977, 1:30 P.M. in the Conference Room at the Civic Center. COUNCILMBSERS PRESENT: Neuhauser, Selzer, deProsse, Foster, Balmer, Vevera, Perret (1:40 P.M.) STAPFMEMBERS PRESENT: Berlin, Stolfus, Schreiber ZONING CHANGES (Senior Planner Don Schmeiser was present for discussion) Oakridge -Estates - Final Plat. Schmeiser reported that the waivers are consistent with existing policy. Council discussed the 201 grade on a street, and if the subdivision should be developed with this, the standards would be different outside the City than those required inside the City. Bryn Mawr Heights - If the legal papers have been submitted, the Council - will consider Attorney Barker's request to approve the final plats for Parts 8, 9 and 10 on March 22. Oakes Subdivision:- The red duplex to the east will be demolished. This " is`to rezone 7".from C2 to R3A. Flood Plain Ordinance - 'Public Hearing will be April 12. Council wanted to'receive the ordinance and map soon, and set an informal {" discussion before the public hearing. AGENDA r Item H9 - Resolution on parking spaces. The title of the resolution had not been changed to reflect the lesser number of spaces. This will be changed before the regular meeting. Item'#11 Contract for Human Needs Study. This study will not be as other elements of the Comprehensive completed in the same time frame Plan. -It is funded $27,000 for each of two years. The Commission and the, Advisory Committee have identified priorities as listed in the contract. Basicallythere will be an analysis of what specific i+ services are being provided in the priority areas, what agencies 42 are providing them, where there is overlap, and where there is a need for additional services. The question of funding is not in y the contract. JCRPC has hired a Human Needs Planner. The City Manager advised that 'hard' data will be received by Council from c this study. • Informal Discussion • Mar. 21, 1977 Page 2 Item 118 - It was questioned whothor or not the City had the authority to allow someone to collect revenue orr the City streets. The City Manager will check this out. Item 115 - Councilman Vevera thought that the Council was to have :n informal Council meeting with the Civil Service Commission. The Mayor commented that she did not think it was necessary after reading the City Attorney's opinion. There were three Councilmembers who wished to discuss the lists with the Commission. JiUMAN RELATIONS ORDINANCE Director Candy Morgan was present for the discussion. Councilmembers Perret and deProsse supported the ordinance in its present form. Mayor Neuhauser did not think that Section 10.2.20 should be part of the Ordinance, as it was in conflict with the City Charter. There was a consensus to delete this Section. It was pointed out that in Section 10.2.18, Subsection B, C, and D should be deleted: These provisions could be in the bylaws. There was a consensus to delete the 3 subsections. The'City,Manager objected to 10.2.2 (H) as written, as it assumes the City is discriminating. He suggested re-wording the third line. All Councilmwbers agreed. They also agreed to deletion of the following words in'10.2.2 (E): _'because :of race, creed, color, sex, national "origin; religion, disability, marital status, age or homosexuality'. Morgan pointed out the new and modified definitions. Council discussed the use of commission members as conciliators and ' hearing officers; the appointments to the Commission, and the qualifications for hearing officers, with the Commission members who were present. One observation made was that it was not that diffucult to be minimally ' trained to be a hearing officer. As the categories of homosexual and marital status are not in State Law, " there was discussion of deleting them from 10.2.4, Employment. Morgan ' advised that 'sexual orientation' was a common definition that could be used. She was advised to add this definition to the list of definitions. There were not four votes for their deletion in employment. Morgan,explained that it would be a council policy decision to use Section10.2.4.(2) as it deals with employment offered to only the disabled or elderly. .Council agreed with this intent. In Housing, 10.2.5, Mayor Neuhauser noted she had problems with this, as ' ='she found it difficult to get into the whole question of status v. behavior. Moving into such a complicated area will take a great deal of ' the`Commissi.on's'time to sort out the various kinds of possibilities that can come up, and she supported the elimination of homosexual and marital status categories here. After discussion, only two Councilmembers wanted to include the categories, so they will be deleted from 10.2.5. • Informal Discussion Mar. 21, 1977 Page 3 Public Accommodation, 10.2.6, Morgan explained that a preference for disabled and elderly in public accommodations was voted down by the Commission, and asked if Council wanted to offer an exception for people offering special accommodations limited to the disabled and elderly. There were no Council objections. This could be included under exceptions. The City Manager will investigate the reasoning behind the Commission's vote. Balmer restated his position that he would not go along with the ordinance with the categories of terms now included. There was no consensus to delete the two categories. Morgan pointed out that in 10.2.7(a), Credit Transactions, the reason for use of the word 'physical' as used along with the word 'disability'. Council discussed 'age' and 'ability to pay'. There were not a majority of votes to eliminate 'sexual orientation'. Investigation of Complaints, 10.2.11, was discussed. They Mayor suggested that the Commissioners keep record of the hours it will take for investiga- tion. The circumstances where a subpoena could be used for records, (B), and who can use it was explained by Attorney Hayek and Director Morgan.. Some clarifying language could be added concerning the power to subpoena. The City Manager advised that it is clear that the City will have more work as a result of this ordinance, and commented that he had already received a request from the Commission to assign additional staff. time. He does not plan to add additional staff time or recommend additional staff be hired, as the budget is complete, and some money is allocated for hearing officers. The first priority in the Human Relations Department will be bargaining and 75% of the budget is allocated for that. Beginning July 1, the Human Relations staff will devote more time to:collective bargaining as all three contracts are coming due. Morgan commented that they are looking at alternative methods to get work done without adding people to the payroll. The ordinance will be scheduled - as soon as possible. ANIMAL SHELTBR FEES Sheltermaster Bev Horton and Police Chief Miller were present to discuss fees for adopting cats and dogs from the shelter. The suggested fee for dogs was $25.00 and for cats, $15.00. In addition they proposed charging a deposit of $30.00 for dogs and $20.00 for cats, which would be returned When proof that the animal had been altered was submitted. Now, about 1/12 of the dogs are "recycled" (dogs adopted out and later brought back to shelter for readoption). Councilmembers agreed to raise the deposit fee to $40.00 for dogs and $30.00 for cats, adoption fees of $25.00 and $15.00 to remain as proposed. In 1976, 743 dogs and 458 cats were turned in to the shelter; 1027 dogs ^` and 397 fiats were picked up; and 195 dogs (564, 1975) and 200 cats had •; been adopted. Policy standards and operating procedures are being written up. Present procedures were explained. Antonia Russo, Director of Animal Protection League of Johnson County, cautioned Council to not have any illusions, that the shelter will k•-`.< probably be killing more animals. Last year 207 dogs and 197 cats were `{' sent to University Hospitals. • Informal Discussion Mar. 21, 1977 Page 4 Concerning the fee for animals brought in from outside of Iowa City, Ilorton called attention to the fact that it applies to other officers of Johnson County. Three handouts were given to Council. just before the discussion. The City Manager was asked to have any information come to Council in the packet before discussion by Council. lie advised that he would remind staff at the next staff meeting. Councilwoman deProsse left the meeting. This resolution will remain in its proposed form. ELECTED OFFICIALS PROJECT Administrative Assistant Linda Schreiber led the discussion of the handbook, 'Toney, Flow to Raise It and Flow to Spend It". The observation was made that there was over -simplification of the budget process, as it did not deal with the difficulty in assigning priorities, and the statement was noted that advised Councils to apply for funding because the community needs the program, not because the funding was there. There was disagreement with the 1st sentence on Page 13. As noted at the bottom of Page 14, regarding private money available for public improvements, Councilman Selzer wondered haw Council could tap that source. (Councilwoman deProsse returned to the meeting.) The City Manager advised that Project Green might be interested in discussing this with Council. The Handbook did 'not deal with how a City operates under collective bargaining. The Scottsdale, Arizona article was noted. Schreiber -asked Councilmembers to identify whattheyliked about the ' budget:,piocess this year. They included the following: Receipt, of the detailed budget; Appreciation of the commentary and written goals and r objectives; The service options, increase and decrease. For zero -based r budgeting,. the City would need a sophisticated data base and computer process. Dislikes in the budget process include: The numbers and designations of ' employees in each department were not included; need for a program budget with some performance in it; the process should mention an annual x report - what did you plan to do, how well did you do it, and hew much did it cost. The City Manager suggested a more detailed discussion on t the budget process at a later date. Councilmembers disagreed with the second paragraph on Page 4, and discussed the Manager's responsibility and the Council's responsibility regarding the manner in which programs and policies are being carried out. Councilman Perrot suggested that the Council ought to play a role in the fiscal and monetary policy of the City, such as in the decision of the amount of the ending balance. They Mayor commented that although the handbook was as introduction to budgeting, it did not get into the a complexities. -Councilman Selzer left the meeting. COUNCIL TIME Because several of the Councilmembers did not like the new logo to be used on the City stationery, the City Manager advised that the staff would explore other ideas. • • Informal Discussion Mar. 21, 1977 Page 5 Councilwoman deProsse called attention to the memo concerning the standard format for bylaws for boards and commissions. The City Manager commented that he did want the PPA to put in writing the fact that they would not pay for the underground wiring at the Airport. It will cost the City about $800 to do it. Concerning the memo on the proposal for the Iowa City/Coralville Elderly and Handicapped Transportation Service, City Manager Berlin advised that there were no sign -off procedures by the taxicab companies. Mayor Neuhauser reported on information received from Terry Fritz CIDOT). The City will prepare a proposal for what it wants to be done, then allow Ralph Oxford an opportunity to bid on this service. This would necessitate the.City looking at his books. The several complaints the City has had concerning proper chaiges is a perfectly appropriate cement for the " City_to make why he should not operate the service. If the Taxicab :-Company can't provide the service as cheaply as the City can, the City 'would get the bid. ti Meeting adjourned, 5:15 P.M. The minutes of this meeting are recorded on Reel #77-8. • • � is INFORMAL COUNCIL DISCUSSION APRIL 4, 1977 1:00 P.M. INFORMAL COUNCIL DISCUSSION: April 4, 1977 at 1:00 P.M. in the Conference Room at the Civic Center. COUNCILMEMBERS PRESENT: Neuhauser, Balmer, Foster, Perret, Vevera (1:30), Selzer (1:40). ABSENT: deProsse. STAFFMEMBERS PRESENT: Berlin, Stolfus, Schreiber, Dietz, Plastino, Kushnir, Brachtel, Vann. REVIEW ZONING APPLICATIONS Don Schmeiser, Senior Planner, was present for discussion of the following subdivisions: Court Hill - Mayor Neuhauser called attention to the opinion written by Attorney Hayek for Court Hill/Scott Boulevard V, and questioned that the rezoning would be a benefit to the City. City Manager Neal Berlin advised that concerning the petition from objectors, it was determined that an extra -ordinary majority of Council will not be required as they were not abutting property owners. He stated that Glasgow should be given an answer. It was suggested that a provision be put in the agreement for the subdivision that the development would not have an access to Scott Boulevard. It will be brought up on April Sth meeting. Westwinds - Bruce Orr asked that Council move up consideration of their subdivision one week. The City Manager called attention to the policy Council has set and keeps changing. Schmeiser advised that the legal papers had not been submitted yet. Orchard Court - Schmeiser pointed out that the dedication does not include easement for utilities. Attorney Robert Downer stated that the agreement could be signed by Streb when he becomes owner on April 18th. This development will be deferred until then. There is a supplemental agreement for them to construct the improvements over the alley. Wendram Bluff - It was pointed out the the Planning and Zoning Commission was asking the Council to establish city policv for subdivisions outside the City regarding sewer, water and s;.reets. Waivers nad been required for the Lime Kilm and Oak Ridge rhdivisions final plats, and will also for this subdivision. Corr^rninq usp of septic tanks for sewage, it was noted the the Louniy Board of Health says that this private sewer will funct=on properly. The City staff still had some concerns. It is doubtful I.hat the City has any legal control over reservations expresso by the R•iverfront • 1 mal Discussion Ai 4, 1977 Page 2 Commission. Steve Victor, planner for the developer, noted the problems encountered, and outlined what they had done to deal with them. Maximum street grades are 12%. The City Manager stated that the staff has some ideas for Planning and Zoning concerning drafting of a policy as discussed. MODEL TRAFFIC ORDINANCE Public Works Director Plastino explained the compromise reached on the parking downtown concerning double parking. If someone double parks, they will have to still leave 10' free between their vehicle and the centerline. There will be a new draft of the section on Impoundment. Also the section concerning crossing of railroad tracks has been sent to the railroad for comment. Assistant Attorney Kushnir explained the procedure. Council discussed the procedure suggested for placement of traffic control devices and for parking meter zones. The problem is that some- times Council wants something different than what is done. Council suggested that the notification be sent to them before action. The definition of Alley, 6.01.01 will be reworked. Plastino advised that material concerning truck routes on Kirkwood will be coming in Friday's packet. The parking in the north side residential area will be presented in two or three weeks. Council noted receipk of Robert Welsh's memo of January llth. Each truck route will have to tonsidered on its own merits. CEMETERY ORDINANCE Superintendent Billie Hauber and Director Dennis Showalter were present for discussion. Hauber reviewed the changes made in the first draft as a result of the discussion with the Ministerial Association, in the rules and regulations. There were no Council objections to the last paragraph on Page 3 concerning Interment. Page 2, Ownership Rights, last paragraph, the change to "interments scheduled to enter the cemetery no later than 3:00 P.M. Monday through Saturday" was explained. Council discussed the number of burials that could be handled in one day, changing of employee hours under union regulations, safety rules to be observed, amount of overtime expended in FY'76. Robert Welsh distributed a memo. One of his suggestions was to add that staff services after 4:30 shall be charged for at the Saturday rates. On Page 2, Public Lots, the wording has been amended to include "except in the case of requested reservation of space for a spouse or sibling(s)". In the final paragraph in Public Lots, the change was that instead of receiving 50% of available governmental agency funds, the City will receive 33 1/3%. Hauber explained how she arrived at the schedule for fees and charges, which will actually be the decision of Council. She commented that she was not committed to any special figures. There have been no raises since.1965. To not be in competition with 'local private enterprise, the fees and charges will need to be raised. Council will have t, decide on how to raise, and how much to subsidize the cemetery program. • I mal Discussion A 14, 1977 Page 3 After discussion of investing interest on the perpetual care fund, and its eventual expenditure, the City Manager advised that the City is restricted on ways of investing money. This interest expected is not a revenue source in the '78 budget, neither is the revenue from the proposed raise in fees and charges. Hauber noted a need for more cemetery space. Council directed that she investigate State law regarding burial of two caskets in one space. CIVIC SERVICE COMMISSION Commissioners Jane Anderson and Bill Nusser were present to discuss procedures used by the Commission in testing and promotion of applicants for the Police and Fire Departments. For entry level examinations, the following criteria on which applications are considered, which was developed by the Commission within the guidelines of State Law, is as follows, in the order as completed: Written Examination (a group intelligence test) 20% Written Personality Testing (group psychological test) 10% Physical Examination 10% Experience, Education, Job Performance 10% Oral Interview 50% The criteria on which certification for promotion was based has the same percentages. Oral questions asked of each applicant, are prepared by the Commission and one staff memberf. The University of North Carolina test used placed emphasis on technical areas of police work and knowledge of administrative management and supervisory principles. Previous national tests used were derived from work in New York, Chicago and Los Angeles, and not appropriate for situations encountered by a small town force. The Minnesota Multiphasic Personality Inventory test was used in testing sergeants and captains. Dr. Sines evaluates and scores the tests, and does not know the name of the individual being tested. Nusser discussed the proposed guidelines from the Iowa City Police Patrolmen's Association. (1) Posting notice of public meeting --this is done all the time and no meeting has ever been closed. (2) The rules of Commission are posted. (3) Maximum of two 6 -year terms for Commissioners -- He agreed, but appointments are the Council's job. (4) Function and history of Commission --Information is in the State Code, but copies are not handed to every employee. Minutes of all meetings are available and information is available in the Municipal Directory. (5) Legal opinions sought from City Attorney --They do this all the time. (6) A guide showing requirements for qualification for promotion --He explained that requirements change, in the last exam, in the upper levels of promotion, they were concerned with the ability of applicants to become administrators. Job descriptions are available for each position. It was suggested that as conditions change, qualifications ought to be known. (8) No member of Police Management present at oral interview for promotion-- Nusser stated that it was not possible to operate without a person from Police Management available. The Commission does not look through the applicants' records. It was suggested that maybe they should. There used to be two interviews, one by the Chief and one by the.Commission. In al Discussion • Ap4, 1977 Page The notes were compared. Later the interviews were co$lned as one. A person is needed who can answer questions about police work that the Commission, as citizens, cannot answer. The kinds of data in the files do not help in the Commission's decisions. They rely Oa,nenogffi�9;s to tell them about special qualifications and additional yral in writing -- Reason for person not being certified given to individdo the MMPI, and Each person is told his score and told how he related numbers, he that if he had any questions concerning his exam or hi4 the applicants could go see Professor Sines. The Mayor commented that the want to try again and want to know where they failed. (10)Jude ICPPA meet all police with Commission regularly --he was agreeable, but to inc, officers. Councilman Vevera commented that some police officers (,an function well in the field and with the public, but are not as articdlate at an interview. Anderson noted Commission's concern over where their work ends, and rk on suggested meeting with the Patrolmen's Association to 'd do nottunderstand Vevera stated the basic problem was that the men really n Relations the process. A new law is that the Director of the HurP Commission is an ex -officio member of the Commission. The Commission does not hold regular meetings, and are not listed in the Civic Calendar published by the League of Women Voters, but can be. the legal - ment will write a memo on the legal procedure for notice and motion on for adjournment to executive session when needed. Councilman Vevera noted his concern that Sergeants are in charge their shift for approximately 1/3 of the year, but areon qualified to be Captains. Chief Miller discussed procedure for an ,on call Captain. He noted that the qualifications for promotion are very high in Iowa y Cis ity, that our Sergeants would probably qualify for Captain in mann departments over the State. Approximately $6,000 of pubn�Selzer ystated spent for training, matched by Federal funds. Councilm�d police or fire that there has to be a dialogue between Commissioners apnnel where they personnel, when upgrading departments, to tell the perstated by the are not meeting the standards. (Standards that are dic ad abolished the Department at that time.) Nusser advised that Council hb a line item Assistant Chief position and never recreated it, except a civil service in the budget. He questioned if Council could legislati position by this procedure. REHAB LOAN PROGRAM Consultant Mike Kucharzak and Program Coordinator Julie Vann were present and cons of the for discussion. Kucharzak called attention to the pros with the lenders. poseh issues as outlined in the minutes concerning the meetin9lending It ended with the lenders endorsement of the City's Prves. He explained role in helping low income people rehabilitate their hopst will be the chart which has been adjusted. The $50 appraisal cG The loan advanced to the applicant and recaptured at the closing handled by a cannot be assigned. The payment in debt service will V h a month per contract with a local lending institution, for a fee of a the fee to the case. One incentive for early payment would be to char9 borrower if the payment is not made on time. W• rmal Discussion 1 4, 1977 Page 5 Kucharzak suggested that the City contract with private legal firms to deal with late payment collections or foreclosures. Atty. Hayek asked that he be allowed to address this decision before it is -finalized. In answer to Hayek's question as to what procedure will be used to monitor the expenditures of money, Kucharzak explained that the Rehabilitation Technician will inspect the property, determine the basic work items necessary to bring it up to Code, work with the homeowner in refining the list into specifications, assist the homeowner in bidding the work out and awarding the contract, and then the City will establish escrow. He recommended that the borrower should pay the monthly service charge. Councilmen Selzer and Vevera agreed; Foster thought the charge would be excessive. The Staff will be putting together three more chapters dealing with Loan Settlement, Loan Closeout and Management and will present a contract form for local lending institutions to act as service agent. They recommend a Loan Review Board, consisting of the Supervisor of the Rehab. Program, the Department Head, and a representative of the legal department to review the recommendations of the Staff. Hayek advised that with foreclosure, the City could become a landlord, to protect the loan. This will be a Council policy decision. Kucharzak recommended accumulating the funds as repaid until the budget can be reworked for the program, and putting the amount in a non-interest bearing account, as if we do make money, it would have to be returned back to the Federal Government. The staff will investigate alternatives for use of this money. The Mayor complimented the staff on the meeting held with the lenders. Council approved proceeding with the project subject to receipt of information on (1) the service charge, (2) use of interest accumulated, and (3) Hayek's comment on hiring of a private legal firm for foreclosures. AGENDA Councilman Balmer requested that the City Manager's letter to Mr. Stager be blunt and to the point, and the difficulty of getting people to serve explained. Councilman Selzer pointed out that as listed in the March 24th Planning and Zoning minutes, deProsse and Neuhauser are not P&Z members. City Clerk Stolfus asked that the Housing Commission minutes of 3/18/77 be added to 4.b, and in 4.d.1, setting of the public hearing should be a Resolution. COUNCIL TIME The City Manager explained the procedure of taking minutes at the City - University meetings. They alternate, and this t` -,•i the University did them up. Regarding the statement about the info- 'onal package being presented to developers, would include a statemea_ Ct, the effect that in Blocks 83 and 84, the University has interest in talking about the possibility of air -rights for future University expansion, the City Manager commented that the Staff agreed. Berlin also stated that he had advised the University that the City was not interested in a joint traffic study to determine the composition of the traffic -on Melrose • Inal Discussion Ap 4, 1977 Page 6 Avenue from the intersection of Golfview and Koser on the west to Melrose Court on the east, or in any joint traffic study until there was some understanding as to the purpbse, and some realization that they were going to be useful, if the University is not committed to doing anything, or being a part of anything the City is going to do. Information possibly included in the Area Transportation Study was discussed. The City Manager commented on the ts-ign fnr rhe Iowa State Bank and Trust facility -and the traffic problems. He stated that there was no reasonable way to reduce the Traffic Engineer's concerns. He did not recommend removing the trees, berm and planting to increase the amount of parking. The queuing area will hold 18 cars. It was pointed out that some of the members of the Design Review Committee do not live in Iowa City. Councilman Vevera reported that at 1500 Lower Muscatine a fire hydrant is next to the driveway, and this person wants to widen the driveway. The City Manager will investigate. It was moved by Foster and seconded by Vevera to id*ourn to executive session to discuss litigation/Kempf. Upon roll call Balmer, Foster, Muhauser, Perret, Selzer, an evera voted 'aye'. Motion carried, 6/0, deProsse absent. 4:45 P.M. The minutes of this meeting are recorded on Reel #77-12. E—r