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HomeMy WebLinkAbout1977-04-19 Council MinutesMINUTES QF OFFICIAL ACTIONS OF COUNCIL APRIL 19, 1977 The cost of publishing the following proceedings & claims is $ . Cumulative cost for this cal- endar year for said public a tion is $ Iowa City Council, regular session, 4/19/77, 7:30 P.M., at the Civic Center. Councilmembers present: Balmer, deProsse , Foster, Neuhauser, Perret, Selzer, Vevera. Mayor Neuhauser presiding. Carl and Debora Miller appeared concerning the pet leash law in relation to cats and presented several suggestions. After further discussion, Council decided to consider ideas presented at a later date. Mayor Neuhauser proclaimed 4/21/77 as Food Day and the week of 4/24-30/77 as Secretaries Week. Moved by Balmer, seconded by Selzer, that agenda items and recommendations in the Consent Calendar be approved and/or adopted as follows: Approval of official actions, reg. Council meeting, 4/5/77, 7:30 P.M., subject to correc- tion, as rec. by City Clerk. Minutes of Bds. & Comm.: P & Z Comm. 4/7/77; Housing Comm- - 4/6/77; CCN 4/5/77. Permit Resolutions, Res. Book 39, as rec. by City Clerk: Res. N77-116, p. 214, Approving Cigarette Permits. Motions setting public hearings: Plans & specs. for Muscatine Ave. Improvement Proj. and Housing Maintenance & Occupancy Code set for 4/26/77. Two proposed ords. amending Zoning Ord. establishing special reg. for non -conforming lots set for 5/17/77. Correspondence: United Way, re Winding Creek Apts, referred to Community Dev. Dept. Bicyclists of Iowa City, re Title 6 of Mun. Code, referred to Publ is Works Dept. Affirmative roll call vote unanimous, all Council - members present. Councilman Vevera acknowledged receipt of complaints from residents on Southlawn Drive in reference to dust caused from the Moose Lodge parking lot. The City Mgr_ will check into Possible solutions. Council discussed authoriza- V on for remaval of the el plane from the entrance to the Airport. City Mgr. Berlin explained the plans proposed by Project Green, and arrangements made with the Army. Four Gouncilmembers resented not being notified of the action proposed. Moved by Foster, seconded by deprosse, to adopt RES. #77-117, Res. Book 39,. 215-221, APPROVING FINAL PLAT AND LARGE SCALE RESIDENTIAL DEV. FOR THE WESTWI.NDS. Affirmative roll call vote unanimous, all Councilmembers present. Moved by deProsse, seconded by Foster, to rec. & file and make a part of the public hearing the letter from Atty. Wm. Meardon opposing the Flood Plain Management Ord. Motion carried, 7/0. Moved by deProsse, seconded by Perret, that the ORD. TO ESTABLISH DEV. & USE REGS. FOR CERTAIN FLOOD HAZARD AREAS OF IOWA CITY AND PROVIDING FOR ADMINIS- TRATION, ENFORCEMENT & AMENDMENT THEREOF be consid- ered & given 1st vote for passage. Affirmative roll call vote unanimous, all Councilmembers present. Moved by Foster, seconded by Vevera, that the ORD. REZONING PART OF LOT 6, BLK, 42, OF ORIGINAL TOWN OF IOWA CITY FROM C2 ZONE TO R3A ZONE (522 E. Burlington) be considered and given 1st vote for passage. Affirmative roll call vote unanimous, all Councilmembers present. Moved by Selzer, seconded by Vevera to consider and give is t vote for passage to ORD. PROVIDING FOR CARE & MAINTENANCE OF IOWA CITY CEMETERY, AUTHORIZING ESTABLISHMENT OF REGULATIONS, RATES AND CHARGES, PROVIDING PENALTIES, AND REPEALING ORD. 2231 & 838, & SUBSTITUTING THIS ORD. IN LIEU THEREOF. Amendments were explained. Moved by Foster, seconded by Perret to table Ord. until it is in its final form. Motion failed, 2/5. Moved by deProsse and seconded by Selzer to amend the Ordinance in Section VI -Cemetery Hours, so that it reads, 'between the hours of 9:00 P.M. and 7:30 A.M.'; and to amend the Regulations -Interment Section, to add the paragraph, 'Interments requiring special consideration(s) or utilizing equipment not normally available to the Cemetery Staff could' be provided upon request. Adequate time must be allowed for preparation. Fees and charges must reflect the cost of the extra equipment time and materials. Generally such practices would be arranged by an advance notification.' Motion carried, 7/0 Roll call on 1st consideration unanimous, all Councilmembers present. Movedby deProsse, seconded by Perret, that ORD. N77-2830, Ord. Bookll , pp. 13-27, DEFINING AND PROHIBITING CERTAIN DISCRIMINATORY PRACTICES IN EMPLOYMENT, HOUSING, PUBLIC ACCOMMODATIONS, AND CREDIT TRANSACTIONS, ESTABLISHING A HUMAN RIGHTS COMM.. PROVIDING PROCEDURES FOR INVESTIGATION AND CONCILIATION OF COMPLAINTS, PROVIDING FOR PUBLIC HEARINGS IN CONTESTED CASES, AND FURTHER PROVIDING FOR JUDICIAL REVIEW OF ORDERS OF THE COMM. be passed and adopted. Roll call: Ayes: deProsse, Foster, Ne uhauser, Perret. Nays: Svlarr, Vevera, balrner. Ord. adopted, 4/,i. Moved by Selzer, seconded by deprosse, to adjourn the meeting. Motion carried, /0.. C8:20 P.M.L A more complete description of Council activities is on file in the office of the City Clerk. MARY C. NEUHAUSER, MAYOR ABB IE STOLFUS, CITY CLERK May 3, 1977 OTES OF OFFICIAL ACTIONS OF COIL APRIL 5, 1977 The cost of publishing the following proceedings & claims is $ . Cumulative cost for this calendar yearo1�id publication is $ Iowa City Council, regular session, 4 5/77, 7:30 P.M., at the Civic Center. Councilmembers present: Ba liner, Foster, Neuhauser, Ferret, Selzer, Vev era, Absent: deProsse. Mayor Neuhauser presiding. Moved by Perret, seconded by Foster, to add Resolutions for Regular and Sunday Sales Liquor Permits for Towncrest Inn to the Consent Calendar as requested by Atty. Don Hoy. Motion carried, 6/0. Moved by Perret, seconded by Foster, to add first consideration of Ord. Rezoning Court Hill/ Scott Blvd. V from RlA & R3A zones to R1B & R3A zones to the agenda, as requested by developer, Bruce Glasgow. Motion carried, 6/0. Moved by Foster, seconded by Selzer, that the above ord, be considered and given 1st vote for passage. Affirmative roll call vote unanimous, 6/0, deProsse absent. Mayor Neuhauser proclaimed week of 4/10-16/77 as Pan American and Medical Laboratory Week. Moved by Foster, seconded by Balmer, that agenda items and recommendations in the Consent Calendar be approved and/or adopted as amended as follows: Approval of Council official actions, reg. meeting, 3/22/77, subject to correction, recommended by City Clerk. Bd, & Corn. minutes: P&Z Comm. -3/24/77; Riverfront Conn. -3/16/77; Library Bd.-2/24/77; Housing .Comm. -3/18/77. Permit Resolutions, recommended by City Clerk, recorded in Res. Book 39: Res. 077- 97, p.174, approving Class C Liquor License application and Res. 077-98, p.175, approving Sunday Sales., Class C Liquor application for Marquette Club (KC's), 328 E. Washington; Res. #77-99. p.176. approving Class C Liquor License application and Res. 077-100, p.177, approving Sunday Sales Class C Liquor License application for Towncrest Inn, Ltd. Res, 077-101„ recorded in Res. Book 39, p.178. Setting Public Hearing, 4/12/77, for Plans, Specs., etc., FY78 Sanitary Landfill Excavation Proj. Correspondence: 1) Harold Stager-, re Bd. of Elec. Examiners & Appeals, & 2) Youth Homes, Inc., expressing appreciation for support, referred to City Mgr, for reply. Affirmative roll cell vote unanimous. 6/0, deProsse absent. AMartin, Coord. for Extension 0., appeare . Moved by Selzer, seconded by Balmer, tc increase funding for PALS prog. to $11,200, using general revenue sharing funds. Motion carried, 6/0, deProsse absent. City Manager Neal Berlin requested that the record show that it was not the Staff's intention to indicate at any time that our local legislators are not helpful to the City. Moved by Foster, seconded by Balmer to accept City Atty. Hayek's recommendation that the Planned Area Dev. Ord. filed and approved by Council for Village Green VI was deemed in compliance with the Large Scale Res. Dev. Ord. Motion carried, 6/0. Public Hearing on the Ord. Amending the Mun. Code by Repealing Chap. VI, Traffic and Parking, and Establishing a New Chapter in Lieu Thereof, was held. Citizens appearing included: David Christ, George Gay, Larry Sharp, Bill Whiteis, Charles Ruppert. Public Hearing closed. Moved by Balmer, seconded by Foster, to adopt RES. k77-102, as recorded in Res. Book 39, p. 179, APPROVING PREL. PLAT OF WENDRAM BLUFF SUBD. Affirmative roll call vote unanimous, 6/0, deProsse absent. Comm. Dev. Dir. Kraft was present. Moved by Balmer, seconded by Foster, to adopt RES. N77-103, as recorded in Res. Book 39, p.180, AWARDING CONTRACT FOR 1977 TENNIS LIGHTING PROJ. to Shay Elec., Iowa City, IA. .Roll call: Ayes: Perret, Selzer, Vevera, Balmer, Foster. Nays: Neuhauser. Res. adopted, 5/1, deProsse absent. Moved by Foster, seconded by Perret, to adopt RES. #77-104, as recorded in Res. Book 39., pp. 181-191, CERTIFYING DELINQUENT SEWER 8, WATER ACCOUNTS TO CO. AUDITOR with list as .amended. Affirmative roll call vote unanimous, 6/0, deProsse absent. Moved by Foster, seconded by Perret, that the rule requiring that ords, must be considered and voted on for passage at 2 Council meetings prior to meeting at which it is to be finally passed be suspended, that the 1st 8 2nd consideration and vote be waived, and that the ord. be voted upon for final passage at this time. Affirmative roll call vote unanimous, 6/0, deProsse absent. Moved by Foster, seconded by Perret, that ORD. d77-2829, as recorded in Ord. Book 11, pp.11-12, ESTABLISH- ING RESOURCES CONSERVATION COMM. FOR IOWA CITY be finally adopted at this time. Affirmative roll call vote unanimous, 6/0, deProsse absent. The Mayor announced 7 vacancies on the Resources Conservation Comm., 3 with terms expiring l/l/80 and 4 with terms expiring 1/1/79, and requested that notice be qiven in the newspaper. Moved by Balmer, seconded by Foster. to approve the design of the ]A. St. Ban}. E Trust drive-in facility subject to compliance with all applicable codes and ords. Motion carried, 6/0, deProsse absent. It was the Council consensus to change the process of approving designs for buildings in the urban renewal area. Mov�y Balmer, seconded by Perret adjourn meetin Motion carried, 6/0. (10:25P. A more complete description of Council Activities is on file in the office of the City Clerk. Mary Neu auser Mayor bie Sto fus City Clerk April 19, 1977 0 0 COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES APRIL 5, 1977 7:30 P.M. Iowa City City Council, regular session, 4/5/77, 7:30P.M., at the Civic Center. Councilmembers present: Balmer, Foster, Neuhauser, Perret, Selzer, Vevera. Absent: deProsse. Mayor Neuhauser presiding. Moved by Perret, seconded by Foster, to add Resolutions for Regular and Sunday Sales Liquor Permits for Towncrest Inn to the Consent Calendar as requested by Atty. Don Hoy. Motion carried, 6/0. Moved by Perret, seconded by Foster, to add first consideration of Ord. Rezoning Court Hill/Scott Blvd. V from RIA & R3A zones to R1 B &R3A zones to the agenda, as requested by developer, Bruce Glasgow. Motion carried, 6/0. Glasgow explained their plans, advising that there would be no access off Scott Blvd., and outlined future plans for the sewer. City Engr. Dietz explained the estimated sewer capacity and effect of this subdivision. City Atty. Hayek advised using an agreement only with a subdivision, not for a rezoning. Comer. Ogeson gave P&Z's reasoning. Moved by Foster, seconded by Selzer, that the above ord. be considered and given 1st vote for passage, Affirmative roll call vote unanimous, 6/0, deProsse absent. Mayor Neuhauser proclaimed week of 4/10-16/77 as Pan American and Medical Laboratory Week. Moved by Foster, seconded by Balmer, that agenda items and recommendations in the Consent Calendar be approved and/or adopted as amended as follows: Approval of Council official actions, reg. meeting, 3/22/77, subject to correction, recommended by City Clerk. Bd. & Comm. minutes: P&Z Comm. -3/24/77; Riverfront Comm. -3/16/77; Library Bd.-2/24/77; Housing Comn.-3/18/77. Permit Resolutions, recommended by City Clerk, recorded in Res. Book 39: Res. #77-97, p.174, approving Class C Liquor License application and Res. 877-98, p.175, approving Sunday Sales, Class C Liquor application for Marquette Club (KC's), 328 E. Washington; Res. 877-99, p.176, approving Class C Liquor License application and Res. 877-100, p.177. approving Sunday Sales Class C Liquor License application for Towncrest Inn, Ltd. Res. 877-101, recorded in Res. Book 39, p.178, Setting Public Hearing, 4/12/77, for Plans, Specs., etc., FY78 Sanitary Landfill Excavation Proj. Correspondence: 1) Harold Stager, re Bd. of Elec. Examiners 6 Appeals, & 2) Youth Homes, Inc.. expressing apPreciatlon for supPart, referred to City Mgr- for reply. Affirmative roll call vote unanimous, 6/0, deProsse absent. • fcil Activities April 5, 1977 Page 2 Councilman Balmer advised that he favored increased funding for the PALS Frog. Janet Martin, Coord. for Extension Serv., appeared. Moved by Selzer, seconded by Balmer, to increase funding for PALS prog. to $11,200, using general revenue sharing funds. Motion carried, 6/0, deProsse absent. Mayor Neuhauser explained the 3/1/77 memo from Dept. of Housing & Urban Dev. concerning proposed housing dev, behind Mark IV Apts. Other information will be coming in next Friday's packet. Councilman Balmer called attention to an article on housing in Russia in the Proctor & Gamble publication of Moonbeams. Councilman Foster reported on the newspaper salvage prog. in Boca Raton, Fla. and proposed that our Resource Comm. investigate this operation. Councilman Perret supported this along with source separation experiment. Council- man Selzer requested that the radio stations, as a public serv., make announcements on early morning broadcasts on the day of newspaper pickup. Councilman Vevera requested that the City Mgr. report on the Old Post Off. at the next executive session. City Manager Neal Berlin requested that the record show that it was not the Staff's intention to indicate at any time that our local legislators are not helpful to the City. - Moved by Foster, seconded by Balmer to accept -City Atty. Hayek's recommendation that the Planned Area Dev. Ord, filed and approved by Council for Village Green VI was deemed in compliance with the Large Scale Res. Dev. Ord. Motion carried, 6/0. The need for a development ord. in 1 package was noted. Public Hearing on the Ord. Amending the Mun. Code by Repealing Chap. NI, Traffic and Parking, and Establishing a New Chapter in Lieu Thereof., was held. Citizens appearing included: David Christ, Route 3, re: Chap. 12, Bicycles; George Gay, 2720 Muscatine, re: Funeral processions & parking of vehicles in bicycle lane; Larry Sharp, 1212 Hollywood Blvd., re: Bicycles; Bill Whiteis, 46 Norwood Circle, re: objection to $2 parking fine; Robt. Welsh, 2526 Mayfield Rd., re: definitions, sign installation procedure, funeral processions, bicycles, 'U' Turns, Harrison St. & Double Parking; Charles Ruppert, Route 2, re: 6.07.02, question concerning Dodge St. & Hwy. 1. Public Hearing closed. Mayor Neuhauser declared a 5 -minute recess. Council noted the RES. APPROVING PREL. & FINAL PLAT OF ORCHARD CT. SUBD, was deferred at the informal Council meeting yesterday. Moved by Balmer, seconded by Foster, to adopt RES. 077-102, as recorded In Res. Book 39, p.179, APPROVING PREL. PLAT OF WENDRAM BLUFF SUBD. Affiamet?ve roll cell vete unarimous, 610, depry-sse abort. Comm. Dev. Dir. Kraft was present for discussion. Moved by Balmer, seconded by Foster, at adopt RES. 077-103, as recorded in Res. Book 39, p.180, AWARDING CONTRACT FOR 1977 TENNIS 1IGHTT'NG PROD. to Shay flex.., Iowa City, IA. Rnll roil)• Ayes: Perrel.. Selzer.. Vevera, Balmer, Foster. Nays: Neuhauser. Res, adopted, 5/1, deProssr absent. Mayor Neuhauser was dyalnst the Resolution becduse of the project's funding through CDOG. . it Activities April 5, 1977 Page 3 Moved by Foster, seconded by Perret, to adopt RES. #77-104, as recorded in Res. Book 39, p.p.181-191, CERTIFYING DELINQUENT SEWER & WATER ACCOUNTS TO CO. AUDITOR with list as amended. Affirmative roll call vote unanimous, 6/0, deProsse absent. City Mgr. Berlin explained the procedure used to obtain the delinquent accounts. Moved by Foster, seconded by Perret, that the rule requiring that ords. must be considered and voted on for passage at 2 Council meetings prior to meeting at which it is to be finally passed be suspended, that the lst & 2nd consideration and vote be waived, and that the ord. be voted upon for final passage at this time. Affirmative roll call vote unanimous, 6/0, deProsse absent. Moved by Foster, seconded by Perret, that ORD: #77-2829, as recorded in Ord. Book 11, pp. 11-12, ESTABLISHING RESOURCES CONSERVATION COMM. FOR IOWA CITY be finally adopted at this ti me. Affirmative roll call vote unanimous, 6/0, deProsse absent. Mayor Neuhauser indicated Councilwoman deProsse stated she favored adoption of this Ord. The Mayor announced 7 vacancies on the Resources Conservation Comm., 3 with terms expiring 1/l/80 and 4 with terms expiring 1/1/79, and requested that notice be given i n the newspaper. Moved by Balmer, seconded by Foster, to approve the design of the Ia_ St. Bank & Trust drive-in facility subject to compliance with all applicable codes and ords. Motion carried, 5/0, deProsse absent. It was the Council consensus to change the process of approving designs for buildings in the urban renewal area. Moved by Balmer, seconded by Perret, to adjourn meeting. Motion carried, 6/0. (10:25P.M.) ayov- iry Clerk Minutes of this meeting are recorded on Reel /77-9 & 11. 0 0 INFORMAL COUNCIL DISCUSSION APRIL 4, 1977 1 :00 P.M. INFORMAL COUNCIL DISCUSSION: April 4, 1977 at 1:00 P.M. in the Conference Room at the Civic Center. COUNCILMEMBERS PRESENT: Neuhauser, Balmer, Foster, Perret, Vevera (1:30), Selzer (1:40). ABSENT: deProsse. STAFFMEMBERS PRESENT: Berlin, Stolfus, Schreiber, Dietz, Plastino, Kushnir, Brachtel, Vann. REVIEW ZONING APPLICATIONS Don Schmeiser, Senior Planner, was present for discussion of the following subdivisions: Court Hill - Mayor Neuhause r called attention to the opinion written by Attorney Hayek for Court Hill/Scott Boulevard V, and questioned that the rezoning would be a benefit to the City. City Manager Neal Berlin advised that concerning the petition from objectors, it was determined that an extra -ordinary majority of Council will not be required as they were not abutting property owners. He stated that Glasgow should be given an answer. It was suggested that a provision be put in the agreement for the subdivision that the development would not have an access to Scott Boulevard. It will be brought up on April 5th meeting. Westwinds - Bruce Orr asked that Council move up consideration of their subdivision one week. The City Manager called attention to the policy Council has set and keeps changing. Schmeiser advised that the legal papers had not been submitted yet. Orchard Court - Schmeiser pointed out that the dedication does not a—'ncluce easement for utilities. Attorney Robert Downer stated that the agreement could be signed by Streb when he becomes owner on April 18th. This development will be deferred until then. There is a supplemental agreement for them to construct the improvements over the alley. Wendrem Bluff - It was pointed out the the Planning and Zoning Commission was asking the Council to establish city policy for subdivisions outside the City regarding sewer, water and streets. Waivers had been required for the Lime Kilm and Oak Ridge subdivisions final plats, and will also fur this sub0 vision. Concerning use of septic tanks for sewage, it was noted the the County Board of Health says that this private sewer will function properly, The City staff still had sorra concerns. It is doubtful that the City has any legal control over reservations expressed by the Riverfront • II mal Discussion April 4, 1977 Page 2 Commission. Steve Victor, planner for the developer, noted the problems encountered, and outlined what they had done to deal with them. Maximum street grades are 12%. The City Manager stated that the staff has some ideas for Planning and Zoning concerning drafting of a policy as discussed. MODEL TRAFFIC ORDINANCE Public Works Director Plastino explained the compromise reached on the parking downtown concerning double parking. If someone double parks, they will have to still leave 10' free between their vehicle and the centerline. There will be a new draft of the section on Impoundment. Also the section concerning crossing of railroad tracks has been sent to the railroad for comment. Assistant Attorney Kushnir explained the procedure. Council discussed the procedure suggested for placement of traffic control devices and for parking meter zones. The problem is that some- times Council wants something different than what is done. Council suggested that the notification be sent to them before action. The definition of Alley, 6.01.01 will be reworked. Plastino advised that material concerning truck routes on Kirkwood will be coming in Friday's packet. The parking in the north side residential area will be presented in two or three weeks. Council noted receipt of Robert Welsh's memo of January 11th. Each truck route will have to considered on i is own merits. CEMETERY ORDINANCE Superintendent Billie Hauber and Director Dennis Showalter were present for discussion. Hauber reviewed the changes made in the first draft as a result of the discussion with the Ministerial Association, in the rules and regulations. There were no Council objections to the last paragraph on Page 3 concerning Interment. Page 2, Ownership Rights, last paragraph, the change to "interments scheduled to enter the cemetery no later than 3:00 P.M. Monday through Saturday" was explained. Council discussed the number of burials that could be handled in one day, changing of employee hours under union regulations, safety rules to be observed, amount of overtime expended in FY'76. Robert Welsh distributed a memo. One of his suggestions was to add that staff services after 4:30 shall be charged for at the Saturday rates. On Page 2, Public Lots, the wording has been amended to include "except in the case of requested reservation of space for a spouse or siblings)". In the final paragraph in Public Lots, the change was that instead of receiving 5D% of available governmental agency funds, the City will receive 33 1/3%. Houber explained how she arrived at the schedule for flees and charges. uiich ivill actublly be the decision of Council. She commented that she was not committed to any special figures. There have been no raises since 1965. To not be in competition with local private enterprise, the fees and charges will need to be raised. Council will have to decide on how to raise, and how much to subsidize the cemetery program. • IIrmal Discussion April 4, 1977 Page 3 After discussion of investing interest on the perpetual care fund, and its eventual expenditure, the City Manager advised that the City is restricted on ways of investing money. This interest expected is not a revenue source in the '78 budget, neither is the revenue from the proposed raise in fees and charges. Hauber noted a need for more cemetery space. Council directed that she investigate State law regarding burial of two caskets in one space. CIVIC SERVICE COMMISSION Commissioners Jane Anderson and Bill Nusser were present to discuss procedures used by the Commission in testing and promotion of applicants for the Police and Fire Departments. For entry level examinations, the following criteria on which applications are considered, which was developed by the Commission within the guidelines of State Law, is as follows, in the order as completed: Written Examination (a group intelligence test) 20% Written Personality Testing (group psychological test) 10% Physical Examination 10% Experience, Education, Job Performance 10% Oral Interview 50% - - The criteria on which certification for promotion was based has the same percentages. Oral questions asked of each applicant, are prepared by the Commission and one staff members. The University of North Carolina test used placed emphasis on technical areas of police work and knowledge of administrative management and supervisory principles. Previous national tests used were derived from work in New York, Chicago and Los Angeles, and not appropriate for situations encountered by a small town force. The Minnesota Multiphasic Personality Inventory test was used in testing sergeants and captains. Dr. Sines evaluates and scores the tests, and does not know the name of the individual being tested. Nusser discussed the proposed guidelines from the Iowa City Police Patrolmen's Association. (1) Posting notice of public meeting --this is done all the time and no meeting has ever been closed. (2) The rules of Commission are posted. (3) Maximum of two 6—year terms for Commissioners— He agreed, but appointments are the Council's job. (4) Function and history of Commission --Information is in the State Code, but copies are not handed to every employee. Minutes of all meetings are available and information is available in the Municipal Directory. (5) Legal opinions sought from City Attorney --They do this all the time. (6) A guide showing requirements for qualification for promotion --He explained that requirements change, in the last exam, in the upper levels of promotion, they were concerned with the ability of applicants to become administrators. Job descriptions are eveilatle for each Position. It was suggested that as conditions change, qualifications ought to lie known. (8) No member of Police Management present at oral interview for promotion-- Nusser stated that it was not possible to operate without a person from Prilire 'Mnn,agwnrnt, mvniiable. The Crnmiission dnes not. Inok through the applicants' records. It was suggested that maybe they should. There used to be two interviews, one by the Chief arid one by the Commission. I� rmal Discussion ApPil 4, 1977 Page 4 The notes were compared. Later the interviews were combined as one. A person is needed who can answer questions about police work that the Commission, as citizens, cannot answer. The kinds of data in the files do not help in the Commission's decisions. They rely on the officers to tell them about special qualifications and additional training. (9) Reason for person not being certified given to individual in writing -- Each person is told his score and told how he related to the MMPI, and that if he had any questions concerning his exam or his numbers, he could go see Professor Sines. The Mayor commented that the applicants want to try again and want to know where they failed. (10) ICPPA meet with Commission regularly --he was agreeable, but to include all police officers. Councilman Vevera commented that some police officers can function well in the field and with the public, but are not as articulate at an interview. Anderson noted Commission's concern over where their work ends, and suggested meeting with the Patrolmen's Association to work on this. Vevera stated the basic problem was that the men really do not understand the process. A new law is that the Director of the Human Relations Commission is an ex -officio member of the Commission. The Commission does not hold regular meetings, and are not listed in the Civic Calendar published by the League of Women Voters, but can be. The legal depart- ment will write a memo on the legal procedure for notice and motion for adjournment to executive session when needed. Councilman Vevera noted his concern that Sergeants are in charge of their shift for approximately 1/3 of the year, but are not qualified to be Captains. Chief Miller discussed procedure for an 'on call' Captain. He noted that the qualifications for promotion are very high in Iowa City, that our Sergeants would probably qualify for Captain in many departments over the State. Approximately $6,000 of public money is spent for training, matched by Federal funds. Councilman Selzer stated that there has to be a dialogue between Commissioners and police or fire personnel., when upgrading departments, to tell the personnel where they are not meeting the standards. (Standards that are dictated by the Department at that time.) Nusser advised that Council had abolished the Assistant Chief position and never recreated it, except by a line item in the budget. He questioned if Council could legislate a civil service position by this procedure. REHAB LOAN PROGRAM Consultant Mike Kucharzak and Program Coordinator Julie Vann were present for discussion. Kucharznk called attention to the pros and cons of the issues as outlined in the minutes concerning the meeting with the lenders. It ended with the lenders' endorsement of the City's proposed lending role in helping low income people rehabilitate their homes. He explained the chart which has been adjusted. The 550 appraisal cost will be advanced to the applicant and recaptured at the closing. The loan cannot be assigned. The payment in debt service will be handled by a contract with d locdl lending insti tution, for a fee of $3 a month per case. One incentive for early payment would be to charge the fee to the borrower if the payment is not made mi time. • I mal Discussion Al 4, 1977 Page 5 Kucharzak suggested that the City contract with private legal firms to deal with late payment collections or foreclosures. Atty. Hayek asked that he be allowed to address this decision before it is finalized. In answer to Hayek's question as to what procedure will be used to monitor the expenditures of money, Kucharzak explained that the Rehabilitation Technician will inspect the property, determine the basic work items necessary to bring it up to Code, work with the homeowner in refining the list into specifications, assist the homeowner in bidding the work out and awarding the contract, and then the City will establish escrow. He recommended that the borrower should pay the monthly service charge. Councilmen Selzer and Vevera agreed; Foster thought the charge would be excessive. The Staff will be putting together three more chapters dealing with Loan Settlement, Loan Closeout and Management and will present a contract form for local lending institutions to act as service agent. They recommend a Loan Review Board, consisting of the Supervisor of the Rehab. Program, the Department Head, and a representative of the legal department to review the recommendations of the Staff. Hayek advised that with foreclosure, the City could become a landlord, to protect the loan. This will be a Council policy decision. Kucharzak recommended accumulating the funds as repaid until the budget can be reworked for the program, and putting the amount in a non-interest bearing account, as if we do make money, it would have to be returned back to the Federal Government. The staff will investigate alternatives for use of this money. The Mayor complimented the staff on the meeting held with the lenders. Council approved proceeding with the project subject to receipt of information on (1) the service charge, (2) use of interest accumulated, and (3) Hayek's comment on hiring of a private legal firm for foreclosures. AGENDA Councilman Balmer -requested that the City Manager's letter to Mr. Stager be blunt and to the point, and the difficulty of getting people to serve explained. Councilman Selzer .pointed out that as listed in the March 24th Planning and Zoning minutes. deProsse and Neuhauser are not P&Z members. City Clerk Stolfus asked that the Housing Commission minutes of 3/18/77 be added to 4.b, a nd in 4. d. 1, setting of the public hearing should be a Resolution. COUNCIL TIME The City Manager explained the procedure of taking minutes at the City - University meetings. They alternate, and this time the University did them up. Regarding the statement about the informational package being presented to developers, would include a statement to the effect that in Blocks 83 and 84, the University has interest in talking about the possibility of air—rights for future University expansion, the City Manager commented that the Staff agreed. Berlin also stated that he had advised the University that the Lity wds not interested in a joint traffic study to determine the composition of the traffic on Melrose • I real Discussion Aplil 4, 1977 Page 6 Avenue from the intersection of Golfview and Koser on the west to Melrose Court on the east, or in any joint traffic study until there was some understanding as to the purpose, and some realization that they were going to be useful, if the University is not committed to doing anything, or being a part of anything the City is going to do. Information possibly included in the Area Transportation Study was discussed. The City Manager commented on the design for the Iowa State Bank and Trust facility and the traffic problems. He stated that there was no reasonable way to reduce the Traffic Engineer's concerns_ He did not recommend removing the trees, berm and planting to increase the amount of parking. The queuing area will hold 18 cars. It was pointed out that some of the members of the Design Review Committee do not live in Iowa City. Councilman Vevera reported that at 1500 Lower Muscatine a fire hydrant is next to the driveway, and this person wants to widen the driveway. The City Manager will investigate. It was moved by Foster and seconded by Vevera to adjourn to executive session to discuss litigation/Kempf. Upon roll call Balmer, Foster, Neuhauser. , Perret, Selzer, and Vevera voted 'aye'. Motion carried, 6/0, deProsse absent. 4:45 P.M. The minutes of this meeting are recorded on Reel #77-12. INFORMAL COUNCIL DISCUSSION APRIL 18, 1977 1:00 P.M. INFORMAL COUNCIL DISCUSSION: April 18, 1977, 1:00 P.M. in the Conference Room at the Civic Center. Mayor Neuhauser presiding. COUNCI LMEMBERS PRESENT: Balmer, Selzer, Foster, deProsse, Perret, Neuhauser. ABSENT: Vevera. STAFFMEMBERS PRESENT: Berlin, Stolfus, Schreiber. ZONING APPLICATIONS Senior Planner Don Schmeiser was present for discussion of the following subdivisions: Westwinds - The LSRD and Final Plat are ready, and if the City Attorney tells the City Manager that all is o.k., it will be brought up Tuesday night. Court Hill/Scott Boulevard V - As the provisions for Storm Water Detention are not finished, the ordinance rezoning the property will be deferred, Item N12. Ordinance Amendment - This amendment will establish special regulations or nonconforming lots. The staff report wit T come to Council before the public hearing which is May 11th. Councilman Selzer noted that he would be absent from that meeting. AGENDA Item #1.0-C mete Ordinance - After discussion, it was decided that the opwen ng lour Would be changed to 7:30 A.M. It was noted that the City can provide 48 hour service on the rare occasions that it will be needed. Lea isla�t4ve.Issues - After short discussions of Bank Franchise Tax, Road —ase Taetocal option Tax, Local Productivity- 100x, BE Assessment Adjustment. Hotel/Motel Tax, the City Manager suggested that the Council needed to take a position on some of the issues. FAUS FUNDING Director of Public Works Dick Plastino called attention to his memo of April 13th. There will not be enough funding for ooth the Senyr Rnu1pvard and Rand Road projects. They are assuming 9 lanes for Scott, the traffic Projections are for six thousand vehicles per day. There are three problems Connected with the Sand Road which Dick exNletned end pointed out on she mndei of the plan: (1) the angle of the intersection, (2) land for the new +win interceptur sewer, end (3) tht railrudo tracks, E angle crossing. The estimate fo problems, the railroad crossing, in the vicinity of Sand Road are Neuhauser and deProsse supported rmal Discussion it 18, 1977 Page 2 r Scott was not in detail regarding site and signalization. The property owners Kennedy and Braverman. Councilwomen the Sand Road project. Scott could take traffic from city streets, and there is a petition from property owners for an improvement between Muscatine and the Bypass. Concerning purchase of right-of-way for Scott Boulevard, Bill Tucker advised that they own 180 acres south of the railroad tracks to Highway, along Scott, and they will give 100' right-of-way to the City if the entire length is 100'; Keith Kafer for B.D.I. agreed to 100' right-of- way; Mr. Hames of the Sunrise Trailer Court thought that they had room enough, and Councilman Selzer stated that he knew Mr. Pelling would. The only piece in question is the one Freda Hieronymus owns. When other developments north of Hieronymus are requested, the City can say what right-of-way is wanted. The City Manager advised that the staff would proceed with acquisition of right-of-way for Scott. The City Manager stated that when the sub- divisions near Scott were developed, this is where he lives, the subdivider was required to sign a special assessment waiver, so that people who live within several blocks of Scott on their deed have the waiver to be assessed for part of Scott Blvd. The removal of that waiver by the City might mitigate the concern of the people in the area. City Engineer Gene Dietz requested clarification of the schedule so that he could hire survey crews for the summer, if needed. The City Manager stated that this could not be answered today - BRIDGE REPAIR SCHEDULE Plastino advised that for the Court/Muscatine Bridge and Iowa Avenue bridge over the Iowa River, repair is beyond the scope of the engineering department. For $30,000 the Court/Muscatine bridge could have just a new deck if the abutments are okay. During floods, the water goes over the top of the bridge, and it is not an obstruction. Replacement would cost $160,000/200,000 with traffic signals, for 36' wide. The yellow house across from Seatons probably would have to go. If the bridge on Governor Street belongs to the City, several members wanted to put a new deck on it. The Iowa Ave. Bridge has arches filled with sand, some of the sand is 'leaking out. Plastino requested an okay for this package, also staff to look closely at rehabilitation of the Court/Muscatine bridge, and to add on the Governor Street bridge deck replacement. Five Councilmembers agreed. The condition of the Summit Street bridge was discussed, the legal staff will be asked what the City can do. Council discussed painting of traffic lanes and turns and use of plastic, which Plastino noted was costly. It was suggested that on Sycamore from Highway 6 north, the parking should he moved to the opposite side of the street. I al Discussion Ap 18, 1977 Page 3 MODEL TRAFFIC ORDINANCE The City Manager advised that with the procedure proposed, the Denver Boot is legal. The fee schedule resolution will be ready to be adopted by the third reading of the Ordinance. Traffic Engineer Jim Brachtel explained why the word, 'appears' was used in 6.18.02.82.a2. Council discussed the current ordinance concerning parking of recreational vehicles on the streets. Staff will investigate previous reasoning. Councilman Balmer advised that he would not fight the $2 fine any more, but was still against it. The memo of April 8th from Parking Systems Supt. Don Akin was noted. Cost trade-offs between the attendant lot and the metered lot were discussed when the Washington Street lot was constructed. The Mayor noted that the $2 fine had increased revenue, but also has done the job as far as making people respect the parking laws. Akin requested an ordinance amendment to require that loading zones be for commercial vehicles only, especially on Iowa Avenue. All Councilmembers were agreeable. A method has been worked out for private cars used commercially. Akin also had a problem with hooded meters in Sec. 6.16.08, and asked that they be designated for trucks only. He explained enforce- ment problems. Council agreed to amend the ordinance. Special stickers for hoods are available for those who have tools in cars. TRUCK ROUTES Plastino noted that the Staff and Council were 180 degrees apart regarding thinking on truck routes. He stated that they are for the convenience of truckers going through town (75% for their benefit), and to keep them out of downtown (25% benefit for City). He suggested that there was no way to enforce an ordinance that is in the behalf of the City and is not complied with +willingly by the truckers for their benefit. Councilman Foster reported that his discussion with Mort Ockenfels regarding P&G and Owens Brush traffic coming in on Muscatine, up Kirkwood to get to the railroad. He noted that the Gilbert/Bowery corner is difficult for trucks to turn. He suggested that trucks be routed down Gilbert to the Bypass. One resident of Kirkwood noted that the noise had lessened since the road had been improved. The traffic charts made after the survey were explained. The trucks surveyed appeared to not be thru traffic but in - town traffic. Three Councilmembers did not support designating specific truck routes. It was pointed out that the Chamber of Commerce had surveyed trucks going to BDI. This problem should be looked at in the Comprehensive Plan. AIR CONDITIONING ON TRANSIT BUSES The memo from Plostino was pointed out. There was a consensus of the majority of Councilmdnbers present to fix the air conditioning, but for the drivers to use discretion as to when it is used. F TAXICAB ORDINANCE Srmal Discussion April 18, 1977 Page 4 Assistant Attorney Kushnir was present for explanation of the proposed ordinance which will require taxi meters, for intra -city operations. Taxicab owner Ralph Oxford objects to installation of meters. The airport limousine will have to be licensed. Applicants will have to file fares to airport, etc. After discussion of fees and liability insurance, it was suggested by Kushnir to set the fees by Resolution. Councilmembers thought that the insurance coverage should be higher. Kushnir explained the requirement whereby a complaint on rates by one person would trigger a public hearing, with notice. Kushnir stated he would revise the procedure and take out notice provisions. Councilman Selzer stated that the City should not get involved with regulating private enterprise. It was suggested that ordinance and fees from other cities be obtained. Councilman Balmer left the meeting, 3:50 P.M. HANDBOOK Administrative Assistant Linda Schreiber led discussion of the Handbook, 'Evaluating the Chief Administrator.' Councilmembers preferred to use an executive session. Council discussed separation of philosophical views from a person's performance. The questions provided were used as a guideline this year for the evaluation. There will be a representative here one of the next two Mondays to view Council's discussion of a handbook. It was observed that the handbooks were too simple after having been involved for a year and a half, but would be good for new Councilmembers. Also on May 10th, foreign exchange people will be viewing how local governments operate. They will attend Council meeting and would like a short social visit in the afternoon. OTHER The City Manager reported that the Post Office has hired an architect (Wagner)., to determine cost of renovation, so it appears that they might be getting serious about transferring it for a nominal sum. Councilman Belzer and Councilwoman deProsse left the meeting. 4:15 P.M. Councilman foster reported that he had received the Boca Raton Ordinance ,regarding newsprint recycling. Ockenfels might consider operating such a program. Meeting adjourned, 4:17 P.M. The minutes of this meeting are recorded on Reel N13,