HomeMy WebLinkAbout11-20-2014 Housing and Community Development CommissionAGENDA
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
DALE HELLING CONFERENCE ROOM
410 E. WASHINGTON ST., IOWA CITY
THURSDAY, NOVEMBER 20, 2014
6:30 P.M.
1. Call Meeting to Order
2. Approval of the September 18, 2014 Minutes
3. Public Comment of Items Not on the Agenda
4. Staff/Commission Comment
5. Review of the Draft 2016-2020 Consolidated Plan (a.k.a. CITY STEPS)
www.icgov.org/actionplan
Recommendation to City Council
6. New Business
• Discuss and Review FY16 CDBG/HOME Funding Process Timeline
• Review and Approve FY16 CDBG/HOME Application Materials
• Discuss and Review FY16 Aid to Agency Funding Process & Timeline
7. Monitoring Reports
• FYI The Housing Fellowship — CHDO (Zimmermann Smith)
• FYI Crisis Center - Aid to Agencies (Zimmermann Smith)
• FYI Shelter House — Aid to Agencies (Hacker)
• FYI Neighborhood Centers —Aid to Agencies (Perrson)
8. Adjournment
r
,—®a'r CITY _®_F IOWA CITY
yr MM' MEMORANDUM
Date: November 13, 2014
To: Housing & Community Development Commission (HCDC)
From: Tracy Hightshoe, Neighborhood Services Coordinator
Re: November 20, 2014 Meeting Packet
Below is a brief description of the November agenda items.
Review of the Draft 2016-2020 Consolidated Plan (a.k.a. CITY STEPS)
Staff will ask HCDC to make a recommendation to City Council concerning the plan at this
meeting. Staff wanted to bring your attention to the set -asides identified on page 88 of the draft
plan. Set -asides are funds directly allocated to a specific activity, such as owner -occupied
housing rehabilitation or public services. Set -asides in the current plan (2011-2015) were set by
a separate City Council resolution. Set -asides will be established in this plan so a separate City
Council resolution will not be needed. A HOME set -aside of $90,000 for owner -occupied
housing rehabilitation was omitted. Staff will be recommending this addition. Staff will discuss
the set -asides and the review process when a set -aside is approved at the November meeting.
Discuss and Review FY16 CDBG1HOME Funding Process Timeline
The proposed FY16 CDBG/HOME funding process timeline is enclosed. Please review the
entire timeline and also check your calendars to make sure that you will be able to attend the
allocation meetings in February and March 2015.
Review and Approve FY16 CDBG/HOME Application Materials
The drafts of the FY16 CDBG/HOME applications and application guide are included for your
review. There are sections of the applicant guide that are blank. These sections, mostly
allocation amounts and funding priorities, will be completed once the 2016-2020 CITY STEPS
plan is approved following Council action on December 2. FY16 is the first year of the City's
new 2016-2020 CITY STEPS Plan. The ranking sheets were modified to remove points for
high, medium and low priorities as they are no longer prioritized as such in the draft plan.
Points were provided in how well the applicant documented the ability of the project to meet the
need identified. Commission members may revise the guide, applications and/or rankings
sheets at this meeting.
HCDC will need to formalize the application materials at this meeting in order for staff to prepare
for the upcoming allocation period.
Discuss and Review FY16 Aid to Agency Funding Process and Timeline
HCDC will need to discuss and decide how Aid to Agency Funds will be allocated for FY16.
Monitoring Reports
• The Housing Fellowship — CHDO Operating (Zimmermann Smith)
Contact Maryann Dennis, 319.358.9212 x5 or mdennis@housingfellowship.com
• Crisis Center— Aid to Agencies (Zimmermann Smith)
Contact Becci Reedus, 319.351.2726 x109or Becci.reedus@jccrisiscenter.org
• Shelter House — Aid to Agencies (Hacker)
Contact Mark Sertterh, 319.338.5416 x220 or mark@shelterhouseiowa.org
• Neighborhood Centers — Aid to Agencies (Perrson)
Contact Brian Loring, 319.358.0438 or brian-loring@ncjc.org
If you have any questions about these agenda items, or will be unable to attend, please contact
me at 356-5244 or by email at tracy-hightshoe@iowa-city.org.
MINUTES PRELIMINARY
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
SEPTEMBER 18, 2014 — 6:00 PM
DALE HELLING CONFERENCE ROOM, CITY HALL
MEMBERS PRESENT: Andrew Chappell, David Hacker, Jim Jacobson, Peter Matthes,
Dottie Persson, Christine Ralston, Rachel Zimmermann Smith,
Angel Taylor
MEMBERS ABSENT: None
STAFF PRESENT: Tracy Hightshoe
OTHERS PRESENT: Kristin Watson
RECOMMENDATIONS TO COUNCIL:
None.
CALL TO ORDER:
The meeting was called to order by Chair Andrew Chappell.
APPROVAL OF JUNE 19, 2014 MINUTES
Persson moved to approve minutes with minor corrections.
Jacobsen seconded.
A vote was taken and the motion carried 7-0.
PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA:
None
STAFF/COMMISSION COMMENT:
Hightshoe shared with the Commission news on Steve Long's resignation.
NOMINATION AND ELECTION OF OFFICERS:
Chappell explained that the by-laws require that the commission elect a Chair and Vice Chair
each September.
Jacobson moved to nominate Zimmermann Smith for the Chair.
Persson seconded the motion.
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
SEPTEMBER 18.2014
PAGE 2 of 6
Chappell asked if there were any other nominations.
A vote was taken and the motion carried 7-0.
Zimmermann Smith called for nominations for Vice Chair. Chappell moved to nominate Ralston
I
or Vice Chair.
Persson seconded the motion.
Zimmermann Smith asked if there were any other nominations.
A vote was taken and the motion carried 7-0.
Taylor arrived.
Fair Housing Presentation by Human Rights Department
Hightshoe introduced Kristin from the Human Rights Department. Hightshoe explained that
periodically Human Rights staff will inform various Commissions about what is fair housing,
common issues in Iowa City and explain briefly the process on how to file a complaint if needed.
Kristin began by explaining the function of the Human Rights Department. Kristin's primary
function is to investigate discrimination complaints. The Director, Stephanie Bowers, also
investigates discrimination complaints as well as many other functions. They both serve as staff
for the Human Rights Commission to do research and reports. Bowers is also the Equity
Director for the City. The Human Rights Department also does community outreach training
and programs.
Kristin explained her function of investigating discrimination complaints. There are five areas of
complaints; credit, education, housing, employment, and public accommodation. Employment
is always the largest area of complaints. But housing and public accommodations are second
and third in complaints.
Kristin discussed what discrimination really means - it is not just being treated badly or unfairly,
but discrimination legally is being treated badly because of a certain protected class. She also
explained that there is a tiered legal system in this country so state and local laws can expand
on federal laws or be somewhat different from federal law, as long as they don't contradict. So
the Federal Fair Housing Act covers the fewest areas and state and local laws expand on that.
At the federal level there is race and coior, national origin, religion, disabilities, sex, and familial
status (having children under the age of 18 in the household). Iowa adds gender identity and
sexual orientation as protected classes, and Iowa City has broader categories with public
assistance and source of income, marital status, age, and presence or absence of dependents
which is wider than familial status because it can be an elderly parent or any kind of dependent,
which covers more people.
The department encourages citizens to ca!1 them and discuss their situations if they feel there
has been a violation. If they cannot help as the person is not covered by a protective class, they
will refer them to other assistance. They also encourage landlords to proactively contact the
Department because the Department can provide free trainings for their staff, or be able to
address specific questions. Kristin explained that they get a lot of service animal questions.
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
SEPTEMBER 18, 2014
PAGE 3 of 6
Landlords tend to not understand the difference between a service animal, which is a disability
accommodation, and a pet.
She explained there are two types of discrimination. The one that is typically addressed is
disparate treatment, which is simply that a person was treated badly because of a person's
class. They are currently seeing a development of disparate impact recognized in employment
and that is when there is no bad intent but a policy can affect a group negatively. Other
examples in housing may be neighborhoods with very large minimum lot requirements, no
sidewalks, or other low income discrimination which isn't a protected class. Seeing increasing
number of neighborhoods designed that if one does not have a car there are no options.
Another example more typical in larger cities is when developers are given tax incentives to
include a number of affordable housing units and put all of those in one building or location
away from the rest of the development and deny certain amenities. In Iowa the most common
discriminations are race and disability, with African American and Hispanic persons making up
the largest share. With disabilities, the major disability complaints are with service animals and
mental disabilities.
The Department also sees a lot of complaints from unprotected classes such as students. There
are specific landlords that cater to students; however there are a few landlords that have
perceptions of what students are like and deny renting to them. Students aren't a protected
class, so the Department is limited unless they can base their complaint on something protected
like age or familial status.
Matthes asked about clarification on age discrimination. Kristin replied that there is no set age,
and landlords cannot deny any tenant based on age.
The process of investigating complaints was questioned. Kristin answered that the State Civil
Rights Commission has done several studies so not as many have been done on the local level
but occasionally she does go out to sites to view the complaints in question. The Iowa Civil
Rights Commission has completed studies in Iowa City (results are available on their website)
and they did find issues with race and disability.
Kristin also stated that the complaints in housing are almost 100% rental based. There are also
several complaints from Section 8 tenants who have a difficult time finding housing. Even
though income is a protected class, it excludes rental vouchers as protected because the
Section 8 program is voluntary, so those complaints can be difficult.
Kristin handed out brochures to the Commission that explained the Department's process in
housing mediation. This is mandatory for housing; however for the other four types of
complaints, mediation is done only if both parties agree.
The process is begun with a written signed compliant, the investigation consists of written
questions and must be signed with note that under laws of perjury all documents and
statements are true. The Department then conducts interviews with both the complainant and
the respondent and any witnesses. Once all the information is gathered, they view the updated
legal research and apply the facts to whatever law is current and write a summary report and
the decision can either be made by the Department head, or sometimes is consulted with the
City Attorney's office, to decide if there was probable cause of discrimination. If there is not a
clear decision, the Department may administratively close the case, which opens the
complainant opportunities for appeal. The complainant can appeal to the State. It can be
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
SEPTEMBER 18, 2014
PAGE 4 of 6
appealed and reviewed by the State even if it is a local protected class case, not included in the
State protected class.
Kristin explained that the number of complaints per year varies but they have an average of 40-
60 complaints per year.
Member questioned the Analysis of Impediments recommendations about housing vouchers as
a protected class. Kristin stated they are researching that right now and there are split
decisions from the courts. The discussion is if landlords are required to accept Section 8
vouchers. Not sure if that helps or hinders the cause of affordable housing.
Kristin also mentioned that the Department does have a translation service for over 140
languages to assist citizens with communications.
Kristin explained that the Department only makes recommendations to the City Council when
specifically asked to by the Civil (Rights Commission. When the Council asks for a memo on
some issue it's referred to the City Attorney's office, and we many consult with them.
New Business
Public Hearing and Approval of the FY14 Consolidated Annual Performance & Evaluation
Report(CAPER)
Hightshoe explained that the report is a HUD required document and is completed in the format
required by HUD. The report basically shows how the City used its money in FY14. She
clarified that the data in the report is based on the agencies that were funded during that year,
She stated a good summary of the total report can be found in two tables. One summarizes
CDBG accomplishments and projects and the other summarize HOME activities. She noted
that the low income and minority concentrations were updated for the 2010 Census and the
2006-2010 American Community Survey data.
Hightshoe stated that the PR-26 report was not completed as staff is working with their HUD
representative to resolve some technical issues. This report reconciles the HUD disbursement
system with the City's records.
(question on the Analysis of Impediments where it states racial and ethnic concentrations exist
in Iowa City and that "we" recommend that Iowa City adopt mandatory inclusionary zoning.
Member questioned clarification of who is the "we." Hightshoe stated the report was completed
by the University of Iowa Public Policy Center. The City Manager certified that is in compliance
with the CDBG program.
The Commission discussed inclusionary zoning and the process. The report is stating that the
City will continue to research this issue.
There was a question about African American and Hispanics being denied home mortgage
loans at a higher rate than white households. Is this a known problem? Hightshoe reported that
in the research with banks there may have been a difference in reporting, such as if an applicant
simply does not submit all materials or complete an application some banks count that as a
denial. This makes it appear as there was discrimination, but probably wasn't the case. The
City will monitor and research any complaints.
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
SEPTEMBER 18, 2014
PAGE 5 of 6
Jacobson moved to recommend approval of the FY14 Consolidated Annual Performance
& Evaluation Report (CAPER) and forward to the U.S. Department of Housing and Urban
Development.
Persson seconded.
The motion passed by a vote of 8-0.
Selection of Projects to Monitor in FY15
Hightshoe explained how the monitoring process worked and the Commission divided
assignments among the members.
Timeline for the Annual Review of CITY STEPS
Hightshoe explained that CITY STEPS is a five year plan in which there were several meetings
with the public and other agencies. The consultant will prepare a housing analysis assessment
as well. We expect a first draft in October. Hightshoe will share that with the Commission via
email once received. A 30-day public comment period will begin at the end of October. HCDC
will review and make a recommendation at their November meeting. The City Council will
consider it at their December 2 Council meeting.
ADJOURNMENT:
Ralston moved to adjourn.
Persson seconded.
Motion to adjourn carried 8-0.
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
SEPTEMBER18,2014
PAGE 6 of 6
HOUSING AND COMMUNITY DEVELOPMENT
ATTENDANCE RECORD
2014-2015
NAME
TERM EXP.
8/16
9/19
10117
11121
12/19
1/16
2/20
3/6
4/17
6/19
9/18
BACON CURRY, MICHELLE
9/1/2014
X
X
O/E
X
O/E
X
O/E
X
X
X
----
CHAPPELL, ANDREW
9/l/2015
X
X
X
X
X
X
X
X
X
X
X
CHERYLL CLAMON
9/l/2014
X
O/E
X
X
X
X
X
X
X
X
----
DRUM, CHARLIE
9/1/2013
X
—
-
—
--
---
___
__-
___
___
---
HACKER, DAVID
9/l/2016
--
X
X
X
X
X
X
X
X
X
X
JACOBSON, JIM
9/l/2017
X
X
O/E
X
X
X
X
X
X
O/E
X
MATTHES, PETER
9/l/2016
--
O/E
O/E
X
X
O/E
O/E
O/E
X
O/E
—
PERSSON, DOTTIE
9/l/2016
---
X
X
X
X
X
X
X
X
X
X
PYLER, PETER
9/l/2017
---
---
---
---
---
---
-__
---
---
---
X
RALSTON, CHRISTINE
9/l/2015
O/E
X
X
O/E
X
O/E
X
X
X
O/E
X
TAYLOR, ANGEL
9/l/2017
---
—
—
--
---
___
_-_
__
___
__
X
ZIMMERMANN SMITH,
RACHEL
9/l/2015
O/E
O/E
X
X
X
X
X
X
X
Key:
X = Present
O = Absent
O/E = Absent/Excused
_-_ = Not a Member
CITY OF IOWA CITY
FY16 ALLOCATIONS TIMELINE
Dates Subject to Change
Dec. 5, 2014 Public notice that CDBG and HOME applications are available
Dec. 18, 2014 CDBG/HOME Applicant Workshop,
Emma Harvat Hall, City Hall, 11:00 AM
Jan. 5, 2015 CDBG/HOME Applicant Workshop
Emma Harvat Hall, City Hall, 4:00 PM
Jan. 16, 2015 Applications due to City of Iowa City by 12 noon
Feb. 19, 2015 HCDC meeting: question/answer discussion with CDBG/HOME
applicants. Iowa City Senior Center, 28 S. Linn St., 6:30 PM
Feb. 25, 2014 HCDC ranking forms due to City staff
Mar. 5, 2015 HCDC meeting: review of groupings and consensus funding
scenario. Passible recoommendadon to City Counci/an CDBG/HOME
funding awards. Iowa City Library, Meeting Room A, 6:30 PM
(CDBG/HOME applicants encouraged to attend, but not mandatory)
Mar. 12, 2015 HCDC meeting: recommendation on CDBG/HOME funding awards
(if necessary). Iowa City Library, Meeting Room A, 6:30 PM
(CDBG/HOME applicants encouraged to attend, but not mandatory)
March 26, 2015 HCDC justifications memo due for council packet
April 3, 2015 Draft FY16 Annual Action Plan done — 30-day comment period begins
April 16, 2015 HCDC meeting: Review FY16 Annual Action Plan and recommendation to
City Council
May 5, 2015 Expiration 30-day comment period on the FY16 Annual Action Plan
May 5, 2015 City Council: public hearing on the FY16 Annual Action Plan (If needed,
joint HCDC/City Council meeting) and resolution -approving the FY16 Annual
Action Plan
July 1, 2015 Start FY16 projects
(If awarded funding, no expenses may be incurred prior to both
3uly 1 AND execution of a CDBG/HOME agreement)
11/12/2014
December 2014
FY16 APPLICANT GUIDE
IOWA CITY CDBG AND HOME PROGRAMS
This guide outlines requirements for individuals/organizations (applicants) applying for and receiving
Community Development Block Grant (CDBG) and/or HOME Investment Partnership (HOME) program
funds through the City of Iowa City.
The applications for FY16 funding (housing and public facilities) include a number of narratives,
statistical and financial questions so please contact staff if you have questions or need technical
assistance. HCDC strongly encourages all applicants to attend one of the CDBG/HOME Applicant
Workshops.
THE APPLICANT WORKSHOPS ARE SCHEDULED AS FOLLOWS:
THURSDAY, DECEMBER 18, 2014, EMMA HARVAT HALL, CITY HALL AT 11:00 AM
MONDAY, JANUARY 5, 2015, EMMA HARVAT HALL CITY HALL AT 4:00 PM
Notes for FY16:
1) Funds are not available for public service eligible activities such as operations or
salaries.
2) First consideration for funding will go to housing (not including CHDO operating expenses) and
public facility projects of $50,000 or more.
3) Funding priorities will be based on the goals and objectives of the 2016-2020 CITY STEPS Plan
4) Applicants must submit all application materials by the application deadline. The Housing and
Community Development Commission (HCDC) will not review any materials submitted by the
applicant after the deadline unless the Commission specifically requests an item to be submitted
for review by all Commission members.
5) The application and the proforma (for rental housing - acquisition or rehabilitation applications)
must be substantially complete for HCDC consideration.
6) Please review the City's Strategic Plan (www.icoov.org/strateaicplan) to determine if your project
fits into the identified priorities. If so, please identify in the application.
Financial Information for CDBG%HOME Applicants
The U.S. Department of Housing and Urban Development (HUD) is encouraging both grantees
(cities, counties and states) and applicants (subrecipients such as yourselves) to maximize
private investment. The City requests that applicants leverage private funding, volunteers and in -
kind contributions whenever possible and to include this information on your application. Both
volunteers and in -kind donations are very important. These contributions are worth points in the
ranking sheets and are included in HCDC's evaluation of your application. Copies of the ranking
sheets are attached herein.
• Applicants can apply for grants and/or loans from CDBGIHOME per the policy.
• All applications received by the due date will be evaluated and ranked by HCDC. Rental housing
projects must submit the City provided proforma with their application.
CDBG%HOME Funding Process
The following is the proposed timeline for the FY16 CDBGIHOME funding process.
1. Applications Due 12 noon -- January 16, 2015
2. HCDC Meeting — Question\Answer with Applicants February 19, 2015
FY16 Applicant Guide
3. HCDC Meeting — Review Rankings and Recommendations March 5, 2015
4. HCDC Meeting — Funding Recommendations (if necessary) March 12, 2015
PART I. FEDERAL FUNDING EXPECTED TO BE AVAILABLE FOR FYI
In FY16 the City of Iowa City is expecting to have available approximately $1,107,000 in federal funds
(including FY16 entitlements plus program income) from the U.S. Department of Housing and Urban
Development (HUD). Of this figure, Community Development Block Grant (CDBG) funds account for
about $675,000. The HOME Investment Partnership program accounts for about $432,000. The focus
of the HOME program is for affordable housing activities; homeownership opportunities, rehabilitation or
new construction for rental or owner -occupied units and tenant based rent assistance.
The City of Iowa City adopted the 2016-2020 Consolidated Plan (a.k.a. CITY STEPS), as the overall
guide for allocating CDBG and HOME funds. CITY STEPS has five-year priorities, strategies and goals
designed to address the needs of low-income persons for housing, jobs and services in Iowa City.
Priorities as outlined in CITY STEPS are attached.
Because CITY STEPS is a multi -year plan it is important to structure each annual action plan so that the
overall strategies and goals are being met. The City Council will review and approve the FY16 Annual
Action Plan before it is submitted to HUD. These goals, and the City's efforts to meet these goals, will be
the method HUD will use to measure the City's performance and compliance with the CITY STEPS Plan.
A requirement of the HOME program states that not less than 15% of the HOME entitlement be
reserved for Community Housing Development Organizations (CHDOs). In FY16 this set -aside is
$55,000.
The funding amounts identified are estimates. The amount available for allocation will be
revised upon adoption of the final CDBG and HOME budget by Congress and as program
income is received during the current fiscal year.
PART It. APPLICATION REQUIREMENTS AND CONSIDERATIONS
Applicants for these federal funds should evaluate the following HUD guidelines as well as City policies
contained in CITY STEPS when considering the types of proposals, funding estimates, and time
schedules for achieving their programlproject goals.
NATIONAL OBJECTIVE
ALL proposals must address a Low -Moderate Income Benefit
CDBG Funds
The National Objective of the CDBG Program is the "development of viable urban communities
by providing decent housing and suitable living environments, and expanding economic
opportunities, principally for persons of low and moderate income." At least 51 % of the program
beneficiaries (persons or households) must have incomes at or below 80% of the local median
income category. (Where assistance is provided directly to individual households (e.g. housing
rehab), all of the households must have incomes below 80% of the median household income).
Applicants must document that the National Objective is being met. While the CDBG program
allows self -certification of income, the household must certify their income with their signature.
HUD also requires that a certain percentage of the participants provide source documentation
FY16 Applicant Guide 9
such as pay stubs or a Social Security statement to further verify the household's income.
This source documentation must be kept in the client's file and is subject to monitoring when
City or HUD staff review the client files. The City has set this percentage at 5% of the
programs beneficiaries.
b. HOME Funds
The national objective of the HOME program is the provision of safe and decent affordable
housing. All activities undertaken with HOME funds must benefit persons or households below
80% of median family income. An additional income restriction is added for rental housing
projects funded by HOME. For these rental projects, 90% of the HOME assisted units must be
targeted to persons and/or households below 60% of the median family income.
Following are the median income limits established for Iowa City effective May 1, 2014 for the HOME
program.
Persons per household 30% 60% 80%
1 person
$16,700
$33,420
$44,550
2 persons
$19,100
$38,160
$50,900
3 persons
$21,500
$42,960
$57,250
4 persons
$23,850
$47,700
$63,600
5 persons
$25,800
$51,540
$68,700
6 persons
$27,700
$55,380
$73,800
7 persons
$29,600
$59,160
$78,900
8 persons
$31,500
$63,000
$84,000
The CDBG statute pertaining to the low -moderate income national objective specifies criteria for deter-
mining low- and moderate -income benefit.
1. The activity must be carried out in an area or neighborhood consisting predominantly of low -
moderate income persons, or the activity must involve facilities or services designed for use
predominantly by low -moderate income persons. Demographic information is available at the
Neighborhood & Development Services Department. In some instances, applicants may need
to conduct a survey of the potential beneficiaries to determine income eligibility.
2.
3.
a.
Housing that is being improved, as part of a project must be occupied predominantly by low -
moderate income persons.
Job creation or retention as an activity must involve employment of predominantly low and
moderate -income persons.
ELIGIBLE ACTIVITIES
Activities that can be carried out with CDBG funds include, but are not limited to, the following:
• Acquiring real property, demolishing structures and clearing property, and relocation
assistance for residents of property being demolished.
• Rehabilitation or preservation of residential and nonresidential structures, including
FY16 Applicant Guide 3
weatherization, painting, accessibility improvements, emergency repairs and comprehensive
rehabilitation.
• Construction of public facilities and improvements, such as water and sewer facilities,
infrastructure repairs and installation of curb ramps, construction of neighborhood centers
and installation of accessible playground equipment.
b. Activities that can be carried out with HOME funds include the following:
• Acquisition of real property (including Homeownership Assistance), payment of "soft" costs
associated with a project, demolition and clearing property, site and infrastructure improve-
ments, and relocation assistance for persons being displaced by a HOME activity.
• Rehabilitation or preservation of residential structures (comprehensive rehabilitation only).
• Tenant Based Rental Assistance (TBRA) for a period of up to 24 months.
• New construction of affordable housing units (rental or owner -occupied).
• Operational expenses and Capacity Building for Community Housing Development Organi-
zations (CHDOs) within the limit of 5% of Iowa City's HOME allocation.
INELIGIBLE ACTIVITIES
The following types of activities that are ineligible include, but are not limited to, the following:
• Buildings for general conduct of government and expenses required to conduct the regular
responsibilities of local government, e.g. street maintenance, public buildings for
government.
• Political, religious and lobbying activities, income payments, such as rent assistance and
mortgage payments. HOME ONLY: tenant based rent assistance is an allowable activity.
• CDBG ONLY: New housing construction, except for residential facilities providing shelter for
persons with special needs (homeless shelters, convalescent homes, halfway houses, and
group homes).
• Purchase of construction equipment.
NOTE: The purchase or lease of furnishings, equipment, or other personal property (such as
vehicles) needed for an eligible public service is eligible only under the CDBG public service
category; however, the City will not be considering public service activities under this allocation
process. Additional requirements and CDBG award limitations may apply, please contact
Neighborhood Services staff to discuss.
PERFORMANCE SCHEDULE AND PAYMENT
Performance schedules will be outlined with the goal of completing the project within the City's fiscal
year (July 1-June 30).
Disbursements can be made AFTER the contract has been formalized. Expenses incurred before
July 1, 2016 AND before a contract has been entered may not be reimbursable and may
jeopardize all the CDBG/HOME funds awarded to the project. Disbursements can be made upon
receipt of 1) invoices for labor, materials and services rendered, and 2) signed lien waivers (as
appropriate) covering all amounts to be paid. In some instances, pre -agreement costs may be
reimbursed to applicants; however, Neighborhood Services staff must be contacted prior to making any
FY16 Applicant Guide
pre -agreement disbursements to verify if the cost may be reimbursed. In case of minor cost overruns or
requests for additional funding the City Manager and staff may approve a contract amendment that is
non -substantial. In the case of substantial changes (as defined in the Citizen Participation Plan) the
Housing and Community Development Commission and City Council must approve the change and an
amended agreement is required.
BUDGET CONSIDERATIONS
In estimating the amount of the proposal or the project budget, applicants should try to obtain
documentation for the costs and consider the following expenses:
• Appraisals, legal fees, title opinions and surveying costs for property acquisition projects.
• Building permits, engineering or surveying costs, zoning application fees, professional fees,
advertising and bidding costs for rehabilitation and building projects.
Construction estimates should be realistic. Funds remaining after the proposed work as
identified in the CDBG agreement is completed may revert back to the CDBG line of credit.
Other project costs such as compliance with HUD regulations (audits, labor standards,
environmental studies, fair housing, etc.) which are listed in Part NI of this guide should also be
included. Applicants should become familiar with that section of the Guide prior to submitting an
application.
NOTE: Rental housing projects, regardless of funding sources, will be required to complete and
submit the proforma attached to the FY16 application form.
HOME PROJECTS ONLY:
HOME funds are required to be matched at the rate of one match dollar for each four HOME
dollars or 25% of the HOME funds being requested. The City has made a commitment to match
local HOME dollars, however, we also expect applicants for local HOME funds to contribute to
meeting this matching contribution (see HOME regulations for eligible forms of match).
" Applicants may wish to meet with staff before rilling out the application to discuss the project
budget, potential costs and the estimates for project expenses.
PART III. COMPLIANCE WITH FEDERAL REGULATORY REQUIREMENTS
All CDBGIHOME contracts include requirements imposed by various Federal -sponsoring agencies.
These include procurement standards for labor, materials, supplies and services not only related to the
project but also to the applicant's operation.
Procurement standards and subcontracting requirements are set forth in OMB Circular A-110
and 24 CFR Part 84 (for non-profit organizations). The following list briefly describes the main
points in contracting for services and purchasing supplies and materials.
2. Affirmative efforts shall be made to utilize small and minority -owned businesses or sources of
supplies and services. Conflict of Interest rules will also apply.
FY16 Applicant Guide 5
3. Construction contracts in excess of $2,000 shall comply with the Fair Labor Standards Acts.
Specifically, 1) The Davis -Bacon Act which requires contractors to pay wages to laborers and
mechanics at a rate not less than the minimum wages specified in a wage determination made
by the Secretary of Labor, 2) Copeland Anti -Kick Back Act which prohibits employers from
inducing employees to give up any part of the compensation to which they are otherwise entitled,
and 3) The Contract Work Hours and Safety Standards Act which requires contractors to
compute wages on the basis of a standard work week of 40 hours. Work in excess of the
standard workweek shall be permissible if the worker is compensated at a rate of 1 % times the
basic rate of pay for all hours worked in excess of 40 hours in the workweek. No worker shall be
required to work in unsanitary, dangerous or hazardous surroundings.
4. Contracts over $10,000 shall contain requirements relating to Equal Employment Opportunity.
5. Provisions for termination shall also be included in all contracts.
6. Records should be kept for all procurements. Construction projects for more than $100,000
must utilize the competitive sealed bids (formal advertisement) method of procurement.
Procurement by small purchase procedures shall be utilized for projects $100,000 or less. Price
or rate quotations shall be obtained from an adequate number of qualified sources under this
method.
7. Contracts in excess of $25,000 shall contain provisions and conditions that allow for
administrative, contractual or legal remedies in instances in which contractors violate or breach
contract terms.
8. Contracts in excess of $100,000 shall meet bonding and Section 3 requirements. Minimum bond
requirements include: bid guarantee equal to 5% of bid price, performance bond for 100% of
contract price and payment bond for 100% of contract price.
9. Provisions regarding federal regulations on Non-discrimination, Equal Employment, Affirmative
Marketing and Fair Housing.
10. Acquisition, Displacement and Relocation are also contained in the Agreement.
11. Lead Based Paint regulations regarding interim controls and abatement may also apply
PART IV. FINANCIAL MANAGEMENT
Standards for financial management and record keeping are provided in OMB Circulars A-110 and A-
122 and 24 CFR Part 84. Local accountants and agency directors experienced with federal
requirements may be helpful resources.
• Each recipient shall have a financial management system that provides effective control over and
accountability for all funds, property, and other assets, must identify the source and application of
funds for federally -sponsored activities, and permit the accurate, complete, and timely disclosure of
financial results in accordance with the reporting requirements of the City and HUD.
• A separate ledger for the CDBG and/or HOME account is strongly recommended.
• Appropriate time distribution records must be kept for employees paid with CDBG funds in addition
to other funds.
• All project -related expenditures must be supported by third party documentation (invoices, contracts,
FY16 Applicant Guide 6
and purchase orders). Lien waivers are required from all contractors and subcontractors.
• Reductions in project costs or increases in the commitment of other funding, if any, shall be brought
to the immediate attention of staff. The impacts of these changes must be discussed with staff and
appropriate reductions in CDBG and/or HOME funds may be made on a pro -rated, case -by -case
basis.
PART V. REPORTING AND MONITORING
Neighborhood Services staff will monitor all aspects of the project beginning with pre -agreement
activities, goal setting to project closeout. Any project changes must be approved by the City.
All notices and reports should be directed to:
Neighborhood Services
410 East Washington Street
Iowa City, IA 52240
Periodically, Neighborhood Services staff and HCDC members will conduct monitoring visits to review
project progress, financial management, construction contracts, time records related to the project as
well as client statistics. Staff will attempt to give reasonable notice prior to the site visit.
In most cases, a financial audit of the project expenditures will be required. Qualified individuals who
are sufficiently independent of the agency and can produce unbiased opinions and conclusions should
conduct these audits. Audit reports should be submitted within six months of project completion and
final disbursement of funds.
For organizations that expect to receive more than $500,000 in federal assistance from all sources are
required to have an audit covering the financial activities of the organization as well as the project
disbursements will be required as set forth in OMB Circular A-133.
For CDBG projects, all records relating to the project should be kept at least four years after the
submission of the Consolidated Annual Performance and Evaluation Report (CAPER) in which the
activity is reported as complete. The CDBG Agreement should be retained until the end of the
compliance period.
For HOME projects, all records shall be maintained as required in 92.508 Recordkeeping depending on
the type of project (rental, homeownership, or tenant -based rental assistance).
The City of Iowa City requires quarterly reports and has a standardized reporting form. For rental and
homeownership projects, the applicant must complete project close-out forms and submit to the City
upon project completion. The period of affordability does not begin until the City has been notified and
the data entered into HUD's information and management system (IDIS). The compliance period will
vary depending upon the regulatory requirements of the CDBG and/or HOME program and the
information contained within the CDBGIHOME application. During the compliance period,
Neighborhood Services staff will request records relating to the stated purpose of the project to see if
goals have been carried out, to review the low and moderate income benefit requirements as
established by HUD, and to monitor the financial status of the organization.
PART VI. HOUSING RELATED ITEMS
Site Location. One of the City's goals is to encourage the distribution of housing and residential
facilities (e.g. permanent housing — rental and homeownership, transitional housing, homeless
FYI Applicant Guide
shelters, and special needs housing) throughout Iowa City. See the attached Affordable Housing
Location Model to view where City assisted rental housing may be located. The Location Model is
also available at www.icaov.ong/actionplan.
Additional Information Requirements. Before an applicant may enter an agreement with the City,
the applicant must submit updated information such as, but not limited to, the project schedule,
sources and uses statement, construction budget (if applicable), and proforma (if applicable). All
other funding sources must be identified and verification submitted to the City to complete a subsidy
layering analysis when multiple public funding sources are utilized.
Appraised Value at Project Completion. Each housing project, except minor home repairs, funded
with CDBG and/or HOME funds must have an appraised value at project completion that
demonstrates adequate equity to secure any liens.
FYI Applicant Guide
Document Path: S:1lowa City GIWCD_Maps1 Comm_Dev\Location Criteria\Data Analysis_10_18_14.mxd
Summary of Priority Needs (2016-2020 CITY STEPS)
For the five-year period of 2016 through 2020, the City has identified the following as priority needs
for CDBG/HOME funding:
To be inserted after City Council approval on December 2, 2014.
FY16 Applicant Guide 10
Housing and Community Development Commission
Unsuccessful or Delayed Projects Policy
Adopted by City Council March 2, 2004 (Resolution 04-68)
From time to time there may be Community Development Block Grant (CDBG) and/or HOME Investment
Partnership Program (HOME) projects that do not meet the anticipated schedule for implementation as
presented to the Housing and Community Development Commission (HCDC). These circumstances
may be due to unforeseen events (e.g. unfunded applications for other financing).
HCDC recognizes the need to utilize CDBG, HOME and other funding as effectively and efficiently as
possible to meet the needs of low -moderate income household for housing, jobs and services within
Iowa City.
To assist HCDC in evaluating a project's status and ability to proceed the following policy is hereby
adopted to begin with Fiscal Year'04 projects beginning July 1, 2003:
1. All CDBG and HOME projects will have entered into a formal agreement with the City of Iowa
City for the utilization of federal funds by September 30 each year. Should a recipient fail to
meet this threshold, the project will be reviewed by HCDC to evaluate if extenuating
circumstances exist if extenuating circumstances exist and it is anticipated the project
will proceed, a new timeline will be established for the completion of the project. if
circumstances do not warrant an extension of time, HCDC may recommend the
recapture and re -use of the funds to the City Council.
2. All CDBG projects (except applicants for LIHTCs) will have expended a minimum of fifty percent
(50%) of the assistance provided for the proposed project by March 15 each year. This
provides the recipient with approximately 255 days following the start of the fiscal year to reach
this threshold for CDBG projects. All HOME projects will expend their funds on a timely basis
per the applicable HOME regulation. Should a recipient fail to meet these thresholds, all
unexpended CDBG/HOME funding will be recaptured by the City of Iowa City and
recommendations be made by the HCDC for re -use of the funds or HCDC may allow the
recipient to retain the funds for the previously approved project.
3. If housing projects are applying for other funds through various state or federal agencies, the
recipient must apply for those funds in the first available application period offered. Should a
recipient fail to meet this application threshold, all CDBG/HOME funding will be recaptured by
the City of Iowa City and recommendations be made by the HCDC for re -use of the funds.
4. Should a recipient be unsuccessful in obtaining the funds listed in the application in the
application round immediately following the allocation of local CDBGIHOME funds, and the
project will not be able to proceed without the aforementioned funds, all CDBG/HOME funds will
be recaptured by the City of Iowa City and recommendations be made by the HCDC for re -use
of the funds or HCDC may allow the recipient to retain the funds for the previously approved
project. If the project is unsuccessful in obtaining the required funds listed in the application
after two consecutive funding rounds following the allocation of local CDBG/HOME funds, the
City of Iowa City will recapture all CDBG/HOME funds.
FY16 Applicant Guide 11
Resolution 10-393, Approved 9n`12010
CDBG AND HOME PROGRAM INVESTMENT POLICIES
Economic Development
Economic development projects making application to the CDBG Economic Development Fund will be
reviewed by the Council Economic Development Committee. The Council Economic Development Committee
will make a recommendation to the City Council for each project proposed for funding. Said recommendation
shall include the amount of CDBG assistance to be allocated and the terms of investment.
Typically, for -profit business projects will receive low -interest loans; whereas, non -profits may be
recommended for forgivable loans or grants. Decisions regarding investment terms for economic development
projects will be made based on the nature of the project including, but not limited to, the risk, potential for
growth, the number of and quality of jobs created for low -moderate income persons, the ability to repay a loan
and the amount of other funding leveraged.
Housing
Rental Housing. Except as noted below, the interest rate for rental housing activities will be zero percent (0%)
for non-profit owned projects and prime rate (determined at the time the CDBGIHOME agreement is executed
by the City) minus two points for for -profit owned projects with an amortization period up to thirty (30) years or
the period of affordability, whichever is less.
Homeownership. Each year Iowa City adopts resale/recapture provisions that apply to all HOME assisted
homebuyer projects. The recapture/resale provisions shall be the same for both CDBG and HOME assisted
homebuyer projects. These provisions are set forth in the Annual Action Plan for the year the funds were
allocated to the Subrecipient/Recipient.
Tenant Based Rental Assistance (TBRA). All HOME funds provided for TBRA will be in the form of a grant.
Exceptions. The City may grant a different interest rate and/or a different repayment option based on the
nature of the project including, but not limited to, the revenue generated, the ability to repay a loan, the type of
housing provided, the beneficiaries, the amount of other funding leveraged and the location of the site.
Public Facilities
The City of Iowa City, as the recipient of Community Development Block Grant (CDBG) funds, utilizes
these funds for "public facilities" projects as defined in 24 CFR 570.201 (c) that are completed by the City
andlor subrecipents. The following policy applies to CDBG assistance provided to non -governmental
subrecipients ("governmental' includes only jurisdictions with taxing authority as provided for in Iowa
Code).
Projects that receive an allocation by the City of Iowa City will receive an earned grant, as defined herein,
which will be secured by a mortgage or other comparable security instrument. The compliance term of the
earned grant will be determined by the formula also provided herein. At the end of the applicable compliance
term the lien or other security instrument will be released by the City. If the real property is leased, the lease
shall be for a period that matches or exceeds the compliance term of the earned grant.
• Earned Grant: A lien against the real property being assisted, or other comparable security, which is
repaid only upon transfer of title, rental of the property, or termination of services or occupancy as
outlined in the applicable CDBG Agreement if the subrecipient fully satisfies the terms outlined in the
applicable CDBG Agreement the mortgage against the property, or other security instrument, will be
released by the City following the completion of the compliance period that begins on the date of
execution of the mortgage or security instrument.
FY16 Applicant Guide 12
Earned Grant Formula: The total amount of CDBG assistance allocated to a subrecipient in any one
City fiscal year for a 'public facility" project divided by $10,000 equals the number of CDBG compliance
years for the Earned Grant. (For example: $20,000 in CDBG assistance divided by $10,000 would
equal a compliance term of 2 years or 24 months). If the Earned Grant Formula results in a compliance
term of less than one year (12 months) the minimum compliance term shall be one year (12 months).
The maximum compliance term for any CDBG assistance shall be no more than twenty (20) years.
FY16 Applicant Guide 13
EVALUATION CRITERIA
HOUSING PROJECTS
This evaluation sheet will be used as a guide to assist the Housing and Community Development Commission
(HCDC) in the FY16 allocation process. HCDC members will rank each project according to the
questionslcriteria shown below. However, the scores will not be the sole determinant of a funding decision.
I. NeedlPriority (maximum 20 points)
Meets identified need in CITY STEPS? Yes _ No _
If yes:
1. How well has the applicant documented the ability of the project to meet this need? (0-20 points)
SUB -TOTAL _
II Leveraoina ResourceslBudoet (maximum 25 points)
Project budget is justified? (Costs are documentedlreasonable) Yes _ No
If yes:
1. How well does the organization and/or project leverage human resources or utilize community partnerships?
[Volunteers, collaboration, etc.] (0-10 points)
2. Does the project leverage private financial resources? [Including in -kind] (0-10 points)
0 to 25% Private Funds (0-1 point)
26 to 50% Private Funds (2-4 points)
51 % to 75% Private Funds (5-7 points)
76% to 99% Private Funds (8-10points)
3. Has applicant documented adequate efforts to secure other private or public funding? (0-5 points)
SUB -TOTAL
Ili. FeasibilitylNeed for Subsidy (maximum 20 Points)
1. How well has applicant demonstrated the requested level of public subsidy is necessary?
[Privatelother funds not available?]
2. Does the project schedule adequately demonstrate the project will be completed within
the required time period?
3. How well does the proposed budget establish the project is viable without further
subsidy?
(0-8 points)
(0-4 points)
(0-8 points)
SUB -TOTAL _
IV. ImpactlBenefit (maximum 30 points)
1. What primary level of low- to median -income persons are targeted?
(0-30%=10, 31-50%=6, 51-60%=4 points, 61-80%=1) _
2. How innovative of a solution to the problem does the project represent? (0-10 points) _
3. Does project pay full property taxes (5) or provide payment in lieu of taxes (3)? (0-5 points)
4. Does the project propose to utilize a site that is appropriate based upon City policies
and/or community interests? (0-5 points)
SUB -TOTAL _
V. CapacitvlHistory (maximum 5 points)
Applicant can maintain regulatory compliance throughout the project, including the affordability period?
Yes No
If yes:
1. Has applicant demonstrated strong financial skills or arrangements for necessary
financial management and established the administrative capacity to successfully
complete this project? (0-5 points)
SUB -TOTAL
PROJECT NAME: GRAND TOTAL
PROPOSED ALLOCATION: $
(Maximum amount of points — 100, Projects under 60 points receive $0)
FY16 Applicant Guide 14
EVALUATION CRITERIA
PUBLIC FACILITY, PLANNING & OTHER PROJECTS
This evaluation sheet will be used as a guide to assist the Housing and Community Development Commission
(HCDC) in the FY16 allocation process. HCDC members will evaluate each project according to the
questionslcriteria shown below. However, the scores will not be the sole determinant of a funding decision.
I. NeedlPriority (maximum 20 Points)
Meets identified need in CITY STEPS? Yes _ No _
If yes:
1. How well has applicant documented the ability of the project to meet this need? (0-20 points)
II. Leveraging Resources/Budget (maximum 25 Points)
Project budget is justified? (Costs are documentedlreasonable) Yes _ No
If yes:
1. How well does the organization and/or project leverage human resources or utilize community
partnerships? [Volunteers, collaboration, etc.] (0-10 points)
2. Does the project leverage private financial resources? [including in kind] (0-10 points)
0 to 25% Private Funds (0-1 point) 26% to 50% Private Funds (2-4 points)
51% to 75% Private Funds (5-7 points) 76% to 99% Private Funds (8-10 points)
Has applicant documented adequate efforts to secure other private or public funding?
(0-5 points)
III. Feasibility/Need for Subsidy (maximum 20 Points)
1. How well has applicant demonstrated the requested level of public subsidy is necessary?
[Privatelother funds not available?] (0-8 points) _
2. Does the project schedule adequately demonstrate the project will be completed within
the required time period? (04 points)
3. How well does the proposed budget establish the project is viable without further subsidy?
(0-8 points)
IV. ImoactlBenefit (maximum 30 Points)
Does the project help persons gain self-sufficiency? Yes _ No
If yes:
1. What primarily level of low- to median -income persons are targeted?
(0-30%=10, 31-50%=6, 51-60%=4 points, 61-80%=1)
2. How innovative of a solution to the problem does the project represent? (0-10 points)
3. Does the project (or related facility) pay full property taxes (5) or provide payment in lieu of taxes (3)?
(0-5 points)
4. Is the project likely to produce a demonstrable benefit to the community in comparison to its cost?
(0-5 points)_
V. CaoacitylHistory (maximum 5 Points)
Applicant can maintain regulatory compliance? Yes _ No
If yes:
1. Has applicant demonstrated strong financial skills or arrangements for necessary financial management and
established the administrative capacity to successfully complete this project? (0-5 points) _
PROJECT NAME:
PROPOSED ALLOCATION: $
(Maximum amount of points — 100)
GRAND TOTAL
FY16 Applicant Guide 15
I. r a
CITY OF IOWA CITY
Housing
Application for FY2016 CDBG/HOME funds
■ Complete Application. Should you have any questions while completing the
application contact Neighborhood Services staff at 319.356.5230 or by email at
tract'-hightshoe@iowa-city.org.
■ Submit the original application to the City of Iowa City, Neighborhood Services. The
application may not be longer than 13 pages (17 pages including the 20-year
proforma), must be typed (10 point font or larger), and must be single sided.
■ Rental housing projects (rehabilitation or new construction) MUST complete and
submit the proforma (excel format) provided by the City with this application.
■ Send your application by certified or registered mail; overnight delivery service
e.g., Federal Express; deliver in person and have the application date/time stamped
by a Neighborhood Services representative OR email the completed application to
tract'-hightshoeCcbiowa-city.org. Emailed applications must receive a confirmation
email from City staff before the application deadline to be eligible for funding.
■ Please remember that only one project proposal may be submitted on each
application. Please use separate applications for each project proposal.
Housing
Project Name:
Type of Project (check one). 0 Homeownership 0 Rental 0 Tenant Based Rent Asst. 0 Rehabilitation
(Rental and Rental Rehabilitation projects require the completion of rental housing pro forma)
1. Lead Applicant Name:
Signature:
Applicant Address:
Contact Person:
Title:
Phone Number:
Fax Number:
E-mail Address:
DUNS Number:
2. Secondary Applicant (if applicable):
Signature:
Applicant Address:
Contact Person:
Title:
Phone Number:
Fax Number:
E-mail Address:
3. Type of Applicant (check onej.
0 Community Housing Development Organization
0 Private for -profit, individual or partnership applicant
4. Amount of HOME/CDBG Funds Requested: $
0 Private non-profit organization
0 Public Organization
5. Did you attend the Applicant Workshop? 0 NO
0 YES - Please indicate date attended: 0 12/18/14 or 0 1/5/15
Housing 1 FY16 CDBG/HOME Funding Request
6. Provide a brief description of the proposed project & complete the table below.
Total Number of Units Proposed:
Type of Units:
Number of Units:
Single Room Occupancy
Efficiency
1 - Bedroom
2 - Bedroom
3 - Bedroom
4+ Bedrooms
7a. Based on the City of Iowa City HOME Market Analysis Policy for New Rental Construction, Rental Rehab. &
Acquisition of Existing Homes (rental), or New Owner -Occupied Home Construction & Acquisition of Existing
Homes (owner -occupied), please identify the relevant market factors that will assist the City in verifying the
demand for the proposed housing. The HOME Market Analysis Policy may be found at
www.icqov.org/actionplan.
(If the project is large or complicated, the City may require a Market Analysis to support the project before
entering a legally binding agreement for funds. This policy is not applicable to projects requesting funds for
tenant based rental assistance, homeowner rehabilitation, downpayment assistance and CHDO operating
expenses.)
7b. How will this project meet the needs identified in the 2016-2020 CITY STEPS (www.icgov.org/actionplan)
7c. Will this project address the established priorities in the City's Strategic Plan? Please identify the priority(s).
(www.icqov.org/strategicplan)
8. Please specify the one most applicable priority need this application addresses, as shown in the 2016-2020
CITY STEPS Plan.
Priority Need:
Housing
FYI CDBG/HOME Funding Request
9. Please provide the requested loan terms and affordability period:
Loan
Affordability
Principal
Interest
Amortization
Period
Yearly
Amount
Rate
(Years)
(Years)
Payment
s
F
$
ested*
*Financing terms will be based on project feasibility and the ability to repay the loan. Terms approved by City
Council may be different than what is requested.
10a. Please complete the table below showing the types and amounts of funding being requested for the
proposed project. Please check the appropriate box if the funding source is committed. If not committed,
please indicate when the applicant will apply for funds in Question #15, Project Timetable.
Funding Source & Type of
Funds:
Funding
Amount
Interest
Rate
Amortization
Term
Committed?
Iowa City CDBG or HOME
Funding (public)
$
OYes ONo
State of Iowa HOME or
CDBG (public)
$
OYes ONo
IFA — Low Income Housing
Tax Credits (public)
$
OYes ONo
Bank Loan (private)
$
OYes ONo
Applicant Contribution of
Equity (private)
$
OYes ONo
Other Public Resources
(please list)
$
OYes ONo
Other Private Resources
(please list)
$
OYes ONo
TOTAL
$
Housing
FY16 CDBGI.HOI'AE Funding Request
10b. Please provide the uses of funds for the project.
Uses of Funds
Amount
Acquisition:
Building Acquisition
$
Land Acquisition
$
Site Improvements
$
Construction
$
Professional Fees
$
Construction Finance
$
Permanent Finance
$
Developer Fee
$
Reserves
$
Other (please specify):
$
TOTAL (Must equal TOTAL in 10a.)
$
Amount of Private Funds $
Amount of Public Funds $
Total Project Funding $
Number of bedrooms
Total Cost Per Unit
(a)
(b)
(c) a -i b
(d)
(e) c - #
Units
loc. What percentage of the proposed budget will be made up of private funds?
11. If volunteers are used please describe how these volunteers are utilized for the proposed activity and
estimate the amount of volunteer time and value dedicated to the identified tasks.
Unskilled labor
Skilled labor ( )
Skilled labor ( )
Skilled labor ( )
hours x $10 per hour =
hours x $
per hour =
hours x $_
per hour =
hours x $_
per hour =
Total
12. Please identify any identity of interest (I01) relationships with the applicant and/or project owner, i.e. General
Partner has a financial interest in the construction company, etc.
Housing
4 FYI CDBG/HOME Funding Request
13. Describe what efforts have been taken to secure private or other public funding.
14. Program regulations require a 25% match for HOME funding. Describe how your organization or the proposed
project will help the City of Iowa City meet this match requirement for local HOME funds.
Local HOME funds requested:
x .25 = $ Local Match
15. Briefly outline the proposed timetable for the commitment and expenditure of the funding being requested
(include other project factors such as rezoning, construction schedule, or application(s) for other funding). If
applicant plans to apply for funds not committed to the project yet, include the anticipated date for
application. Please Note: If funded, this schedule will be used for any project agreement for the
use of CDBG\HOME funding.
Date:
July 1, 2015 1 Beginning of City Fiscal Year and Project Start Date
16. Briefly describe the project goals for providing or assisting in the preservation or expansion of affordable
housing in Iowa City, and how the project will benefit the targeted income group (e.g. goal of providing rental
housing to lower income persons without use of Section 8 rental assistance or level of subsidized rent
compared to market rates).
17. To help promote the efficient use of federal, state and local funding please describe how the project will maintain
long-term (in excess of CDBG\HOME program requirements) or permanent affordability; and, show how the
project will provide for affordable housing at rental rates or purchase price for owner -occupied housing units
lower than those in the existing market.
Housing 5 FY16 CDBGIHOME Funding Request
18. Explain why this project needs and is worthy of the requested public subsidy.
19. If funding is granted for this project, what steps are in place to decrease the likelihood it will require further
subsidy in the future?
20. If partial funds are awarded, will the project/program continue? 0 Yes
If yes, at what level?
O No
Reminder: mental housing (including rental rehabilitation) projects
MUST complete and submit the pro forma (excel format) provided by
the City with this application.
Rental housing applications submitted without the City's pro forma will
not be considered.
21. An objective of the City of Iowa City Comprehensive Plan is to promote a diversity of housing types and mix of
all income levels. Please describe the target population this project is to serve and how the project will
promote diversity within the neighborhood.
22. Identify the location of the proposed project.
23. Also, please indicate the number of persons or households that will be served by the proposed project by
income category. (Please Note. If this application is funded, the information in this table will be
used as income targeting for the CDBC\iIOME Agreement).
Number between 0 - 30% median income
Number between 31— 50% median income
Number between 51 — 60% median income
Number between 61 - 80% median income
Number over 80% median income
Total
Percent LMI
households (a)
households (b)
households (c)
households (d)
households (e)
households (f)
(a+b+c+d) = f
Housing 6 FY16 CDBG/HOME Funding Request
24. Does the proposed project pay full property taxes? 0 Yes 0 No
If YES, what is the estimated value of taxes generated from this Project? $
If NO, does the proposed project make a Payment In Lieu Of Taxes or pay at a reduced rate?
0Yes ONo If yes, what is the percent of full taxes paid? 9yo and amount paid is $
25. Does your project represent an innovative solution to meet the specific need it is intended to satisfy? If so,
please explain.
26. Please list amount of CDBG and/or HOME funds received within the last four City fiscal years and the status of
the project(s) undertaken. (City fiscal year July 1 to June 30)
Fiscal Year Funds Recv°d
Budgeted
Amount
Amount
Expended
(as of 12/31/14)
Date All Units
Completed
FY12 (July 2011 - June 2012)
$
$
FY13 (July 2012 - June 2013)
$
$
FY14 (July 2013 - June 2014)
$
$
FY15 (July 2014 - June 2015)*
$
$
*Six months remaining in M5 at time of this application.
27. Is the applicant (including partners, co -applicants, etc.) currently in compliance with all federal, state and
local laws, rules and regulations, including any CDBG and/or HOME funded projects? 0 Yes 0 No
If "NO" or a matter is currently in litigation please provide the name of the case and explain the basis for the
case.
28. Please provide a narrative of the education and experience of the key staff who will be implementing the
development project. Staff does not include volunteers, board members and consultants. If utilized, please
identify what role a consultant will play in the development of this project.
29. Please describe your organization's structure, officers and staff, as it relates to the overhead cost for this project.
30. Provide a summary of your organization's portfolio. Include how many rental units you own/manage, how many
homes you have built/rehabilitated/sold and what projects are in the pipeline.
Housing 7 FYI CDBG/HOME Funding Request
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CITY OF IOWA CITY
Public Facility, Planning & Other Projects
Application for FY2016 CDBG/HOME funds
■ Complete Application. Should you have any questions while completing the
application contact Neighborhood Services staff at 319.356.5230 or by email at
tracy-hightshoe@iowa-city.org.
■ Submit the original application to the City of Iowa City, Neighborhood Services. The
application may not be longer than 10 pages, must by typed (10 point font or
larger), and must be single sided.
■ Send your application by certified or registered mail; overnight delivery service
e.g., Federal Express; deliver in person and have the application date/time stamped
by a Neighborhood Services representative OR email the completed application to
tracy-hightshoe@iowa-city.org. Emailed applications must receive a confirmation
email from City staff before the application deadline to be considered for funding.
■ Please remember that only one project proposal may be submitted on each
application. Please use separate applications for each project proposal.
Public Facility, Planning & Other Projects
1. Name of Project:
2. Total Amount of CDBG Funds Requested: $
3. Applicant Name:
Applicant Address:
DUNS Number:
Signature:
4. Contact Person:
Phone Number:
Fax Number:
Email Address:
5. Location of proposed project:
6. Did you attend the Applicant Workshop? ❑ NO
❑ YES - Please indicate date attended: 012/18/14 or ❑ 1/5/15
7. Brief summary of the proposed project (please limit response to a paragraph).
8. Please specify the one most applicable priority need this application addresses, as shown in CITY STEPS
2016-2020 (www.icgov.org/actionplan or review Application Guide).
Priority Need:
Public Facility, Planning & Other Projects 1 FYI CDBGRiO;WE Funding Request
9a. Tell us why this project is needed (include information from studies\research or other supporting documentation)
and how it fills a gap in the community as outlined in CITY STEPS. Also, indicate how the project partners with
existing services/facilities, including whether other agencies will be housed in or will be allowed to use the
facility.
9b. Will this project address the established priorities in the City's Strategic Plan? Please identify the priority(s).
(www.1cQov.org/stratggicplan)
10. Provide a budget breakdown for your specific project. Complete the various categories appropriate for your
project. Use categories such as property acquisition, architectural expenses, construction costs, material and
administrative costs, etc. for construction/rehabilitation projects. The budget breakdown should only
include those costs directly related to the project. If a construction project, provide the total estimated
costs of the project, but do not include operational expenses or expenses not directly related to the construction
project. Under the "status" column, indicate if funds are anticipated or committed for each source of funds. If
anticipated, include the date the funds will be available if awarded funding. Please include the cost of an audit
for any organization that expects to receive over $500,000 from all federal sources. Also include a budget for the
other items under Budget Considerations in the FY15 Applicant Guide.
Document Costs Whenever Possible. A construction estimate is strongly encouraged for all
rehabilitation or new construction projects. PLEASE NOTE: The Housing and Community
Development Commission may request a copy of your overall agency budget.
Budget Breakdown
(Include only those costs directly related to the project.)
List Source of
Type
Status
Expense Category
Other Funds
(e.g, salaries,
including
acquisition, rehab)
whether
S
If possible, please
CDBG
Public or
x
H
a B
E
prioritize the budget
Funds
Other Funds
Private
N
U
dr a
rig
Please place an 'X"in the
box that appller
$
$
$
$
$
$
i
$ I$
P
Total
$
$
Public Facility, Planning & Other Projects 2 FYI CDBG/HOME Funding Request
Amount of private\agency\other funds
Amount of CDBG funds
Total Project Funding
Number of persons assisted
Total cost per person
Total CDBG Cost Per Person
(a)
(b)
(c) (a + b)
(d) (see question 19)
(e)(c_d)
(f) (b - d)
11. If volunteers are used please describe how these volunteers are utilized for the proposed activity and
estimate the amount of volunteer time and value dedicated to the identified tasks.
Unskilled labor
hours
x $10 per hour =
$
Skilled labor ( )
hours
x $ per hour =
$
Skilled labor ( )
hours
x $ per hour =
$
Total
$
12. What percentage of the proposed budget will be made up of private funds?
13. Describe what efforts have been taken to secure private or other public funding?
_10
14. Briefly outline the proposed timetable for the commitment and expenditure of the funding being requested
(include other project factors such as rezoning, construction schedule, or application(s) for other funding).
Please Note; If funded, this schedule will be used for any project agreement for the use of CDEG
funding
Date: Description of Activity:
July 1, 2015 Beginning of City Fiscal Year and Project Start Date
Public Facility, Planning & Other Projects 3 FY16 CDBG/HOME Funding Request
15. Explain why this project needs and is worthy of the requested public subsidy.
16. If funding is granted for this project, what steps are in place to decrease the likelihood it will require further
subsidy in the future?
17. In what manner or form will the project proceed if it is awarded less than full funding? If the project has several
individual components, please prioritize them according to your needs.
Section 4 - Impact/Benefit to the MMMq
18. Please indicate the population to be served by the proposed project according to the income categories shown in
the Applicant Guide. (Please Note; If this application is funded, the information in this table will be
used as income targeting for the CDBGAgreement),
Number between 0 - 30% median income
Number between 31 - 50% median income
Number between 51 - 80% median income
Number over 80% median income
Total
Percent LMI
Percent Iowa Citv Residents
persons
(a)
persons
(b)
persons
(c)
persons
(d)
persons
(e)
(a+b+c)=e
Ra
Please describe the basis or methodology used to estimate the number of clients to be served
(i.e. survey, last year's reports, etc.)
19. Does your project represent an innovative solution to meet the specific need it is intended to satisfy? If so,
please explain.
Public Facility, Planning & Other Projects 4 FY16 CDBGIHOME Funding Request
20. Does the proposed project pay full property taxes? []Yes []No
If yes, what is the estimated value of taxes generated from this Project? $
If property taxes are not paid, does the proposed project pay a Payment In Lieu of Taxes or a reduced tax rate?
Oyes ONo If yes, what is the percent of full taxes paid? % and amount paid is
21. Please list amount of Cl and/or HOME funds received within the last four City fiscal years and the status of
the project(s) undertaken. (City fiscal year July 1 to June 30)
Fiscal Year Funds Recv'd
Budgeted
Amount
Amount
Expended
(as of 12/31/14)
Date All Units
Completed
FY12 (July 2011 - June 2012)
$
$
$
$
FY13 (July 2012 - June 2013)
FY14 (July 2013 - June 2014)
$
$
FY15 (July 2014 - June 2015)*
$
$
*Six months remaining in FY15 at time of this application.
22. Is the applicant (including partners, co -applicants, etc.) currently in compliance with all federal, state and
local laws, rules and regulations, including any CDBG and/or HOME funded projects? 0 Yes 0 No
If "NO" or a matter is currently in litigation please give the name of the case and explain the basis for the case.
23. If the applicant has not received HOME/CDBG funds in the past three years, please provide evidence of your
organization's administrative capacity, financial skills, commitment and/or experience to undertake and
complete the proposed project within the established timetable and budget.
24. Please describe your organization's structure, officers and staff, as it relates to the overhead cost for this project.
Public Facility, Planning & Other Projects 5 FYI CDBG/HOME Funding Request
CITY OF IOWA CITY
FYI Aid to Agency Allocation Process
Cates Subject to Change
Summer 2014 United Way and Iowa City advertises funds available
(Ail applications submitted through United Way's eClmpact site at
http://www.unitedwayjc,org)
August 28, 2014 Applications due
Dec. 2, 2014 City Council adopts the 2016-2020 Consolidated Plan (a.k.a. CITY
STEPS)
Dec. 5, 2014 Allow interested agencies to submit one page addendum to identify
how their project meets identified priorities in the recently adopted
Consolidated Plan — Due December 17, 2014
Dec: 18, 2014 HCDC discusses allocation process. Applications and addendum,
if submitted, received by HCDC members
Jan. 15, 2015 HCDC reviews and formulates a budget recommendation to City
Council.
May 5, 2015 Recommendation for funding submitted to City Council for
review/approval (combined with the CDBG/HOME funding
recommendation)