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HomeMy WebLinkAbout1977-05-24 Info PacketDATE: May 17, 1977 TO: Director of Parks and Recreation, Cemetery Superintendent FROM: City Manager RE: City Policy for Sunday and City Holiday Interments at Oakland Cemetery The adopted amendment to the Rules and Regulations stating that interments normally will not be scheduled at Oakland Cemetery for Sunday or an official City holiday shall be interpreted to mean that bodies not to be embalmed will be considered as unusual or special circumstances. Every effort will be made to accommodate the wishes of the deceased and/or the members of the deceased's family to provide interment before the forty-eight hour period has expired. The special charges incurred due to the necessary overtime of the employee(s) will be assessed to the person arranging for the service at the Saturday rate (one and one -hall times the base rate) for Sunday and at two and one-half times the weekly base rate for holiday services. cc: City Council 10V DATE: May 19, 1977 TO: City Council FROM: City Clerk RE: Application for Sunday Sales Beer Permit It has been the required three months since Silver Ball Ltd. 529 South Gilbert has appliedfortheir regular beer permit. They are now applying for a Sunday Sales permit for beer. They have furnished a signed statement that 34.98 of the total gross sales are of beer, and during no week of the time period did beer sales exceed 408 of gross sales. As they have turned in their application on Thursday noon, (and the agenda was made up a day earlier this week), the `Resolution approving the application should be acted upon by Council at the May 24th meeting. Chief miller advises 'that they have no problems, and signed the approval. /c9g •City of Iowa Citp MEMORANDUM DATE: May 16, 1977 TO: FROM: City Clerk RE: Election Two persons have taken out nomination papers for election: Paul E. Poulsen 525 N. Johnson 337-7752 Don Schleisman, Jr. 1527 Rochester Ave. 337-9002 Home 338-9726 Office 0 • u RECEIVED MAY 1 8 1977 11114.' League of Iowa Municipalities It ,1',,j` W 444 Insurance Exchange Building—Des Maines, Iowa 50309—Phone 51512882119 May 17, 1977 PRESIDENT 011ie J. Weigel Mayor, Ankeny Dear Mayor: VICEPRESIDENT Hugh G. Lamont Councilman, We're writing to urge that you (or a member of your city M.hanicsville government) consider participation in the continuation PAST PRESI DENT of the IOWA 2000 project and also to inform you about a Donald J. Can net, property tax reimbursement program for disabled and senior Mayer, Cedar Rapids citizens which you can help publicize. DIRECTORS Kenneth E. Kew We've enclosed the program and registration form for the Mayor, IOWA 2000 State Commonwealth Conference which will be held Mason City Edward M. King Thursday, June 2 in Iowa City. We want to have good repre- Mayor• sentation from among city officials because you have a Mi. Pleasant Barbara Kaorber unique perspective on many issues which will be discussed Councilwoman, and we hope that you will help shape the programs which will Ma Ame McCrary be implemented under IOWA 2000. Mayor, lake City We've also enclosed a prototype flyer about the property tax A. E. City Clerk, reimbursement program. You can duplicate it for use as an City Clerk, p 8 P Marshalltown enclosure in water or other bills or to hang in city hall, Richard E. Olson your senior citizens' center or other public places. You MayMoines Des Malso might consider asking your local newspaper to publish Gary Pokorny it as a public service. Deadline for applying for reimburse-. City Manage" ments is July 31, 1977. Articles about the program will be Sioux City Darrel Rensink carried in this month's . (May) issue of Iowa Municipalities. City Manager, Sioux Center Richard D. Singleton Thank you for your help in these two worthwhile projects. Mayor, Conesda II( S r Sanford Turner City Attomey, Clarinda Dorothy Van Morn � CounciMornan. Jefferson rank Bowers EXECUTIVE DIRECTOR Communications Director Robes E. Jones FB/mla enc. //100 PROGRAM (Preliminary) IOWA 2000 State Commonwealth Conference Iowa Memorial Union The University of Iowa Iowa City June 2, 1977 The Time of Our Lives: People and Their Time - OUR GREATEST RESOURCE 8:30- Registration and Coffee. 9:30 9:30 Conference Opening: "IOWA 2000 - A Look Back and A Look Ahead" - Governor Robert D. Ray. 9:50 Introduction of Keynote Speaker: U.S. Senator John Culver. Keynote Address: Willard Wirtz, Chairman, National Manpower Institute; former U.S. Secretary of Labor. 10:40 Concurrent Group Discussions: The following 13 discussion groups will provide a forum for participants to 1) review the implications and possible consequences of what has been said in the regional meetings about the future of work, volunteer- ism, and leisure for some important institutions and perspectives in our society; 2) consider alternative roles for these institutions; and 3 recommend policy choices and action steps for the future. GROUP 1 - Agricultural Organizations 2 - The Arts and Other Cultural Institutions 3 - Churches 4 - Educational Institutions 5 - The family, the Individual, and the Single Person 6 - Health lnstitutruns (OV110 //Q0 0 0 GROUP 7 - Labor and Business 8 - Local Governments and Communities 9 - The Media 10 - Political Organizations and Citizen Groups 11 - Public and Private Social Services 12 - Recreation and Leisure Industries and Organizations 13 - State and Federal Governments - the Division of Responsibilities NOON Iowa Picnic 1:30 Continuation of Concurrent Group Discussions: Preparation of Group Reports. 3:00 Plenary Session: Group Reports and Open Forum. 3:45 Review of the Day: "A Look to the Future" - by a member of the IOWA 2000 State Committee. All -tours will begin at 4:00 p.m., Thursday.. June 2, following the conference and will last, approximately one hour. Availability of all tours is subject to demand. i Please return your completed registration form by May Center for Conferences and Institutes 20, 1977. Mail to: City Zip Code THERE .IS NO. REGISTRATION FEE FOR THIS CONFERENCE box••lunchcwill.be.available',for_purchase at the conference. j. ease reserve ` lunches. No, lunch desired r} uld'.you like,. us`.to„make,reservations. for overnight accommodations? Yes No Please makereservations for persona: We will require:, accommodations for the 'nighte of. Wednesday, June 1 Thursday, June 2 veiaL activities which may interest you have been scheduled in conjunction th the'IOWA"2000 conference. Please indicate the one in which you would ke,to'participate. Old, Capitol'tour Hancher Auditorium tour Art Museum tour Cambus campus tour All -tours will begin at 4:00 p.m., Thursday.. June 2, following the conference and will last, approximately one hour. Availability of all tours is subject to demand. i Please return your completed registration form by May Center for Conferences and Institutes 20, 1977. Mail to: 0 M CIVIC CENTER UO E. WASHINGTON ST. I KI IOWA CITY51I80IOw 5T1CO yV/V/ l� 11191 ]0 u i/ UU May 17, 1977 low MAYOR MARY MEUMAUEER COVMCILMEMEERE AMMEALYER CAAOLE.,N_+N L P. FO R DAVRVERRET MAXUUER ROEERTVEVERA Mr. Philip A. Leff Leff; Leff, Leff & Haupert P. 0. Box 2447 Iowa City, Iowa 52240 Dear Mr. Leff: Thank you for your recent letter concerning Part IV, Mount Prospect Addition owned by Frantz Construction Company. The records of the City Council indicate that the preliminary plat for this subdivision has not been approved and the storm water management ordinance was passed on November 6, 1976. Accordingly, it would appear that Mount Prospect Addition, Part IV, must comply with the storm water management ordinance. Sincerely yours, Neal G. Berlin City Manager cc: City Council Planning and Zoning Commission Public Works //02. //03 Xzp , Placement Activities Persons hired: 0 0 HUMAN RELATIONS DEPARTMENT MONTHLY REPORT April 1977 May 9, 1977 1 Maintenance Worker I 1 Maintenance Worker I 1 Firefighter 1 Library Aide 1 Assistant Planner 1 Maintenance Worker I 1 Maintenance Worker II 1 Street Superintendent 1 Library Assistant 1 Engineering Techician Police Officers Maintenance Worker Persons terminated: 1 Maintenance Worker I 1 Radio Dispatcher 2 Maintenance Worker I 2 Firefighters 1 Library Aide 1 Animal Control Officer 1 Street Superintendent -retired 1 Bus Driver 1 Captain -retired 1 Equipment Superintendent 1 Assistant Superintendent -Public Works/Transit -Public Works/Equipment -Fire -Library -Community Development -Public Works/Govt. Bldg. -Public Works/Pollution Control -Public Works/Streets -Library -Public Works/Engineer- -Police ing -Parks $ Rec/Cemetery -Public Works/transit -Police -Public Works/Gov't -Fire Bldg. -Library -Police/Animal Control -Public Works/Streets -Public Works/Transit -Fire -Public Works/Equipment -Public Works/Streets Persons reclassified or promoted: 1 Animal Control. Officer (Perm PT to Perm FT) -Police/Animal Control 1 Clerk Typist to Radio Dispatcher- Police 1 Substitute Crossing Guard to Temp PT -Police 1 Maintenance Worker II to Mainten- /ioy ance Worker III -Public Works/Equipment 1 Bus Driver (Perm FT to Perm PT -Public Works/Transit I Bus Driver (Perm PT to Perm FT -Public Works/Transit 1 Clerk Typist to Senior Clerk Typist -Community Development 1 Maintenance Worker I from -Public Works/Refuse to Police Officer -Police 1 Maintenance Worker 1 (Temp PT to Perm PT -Public Works/Transit /ioy 0 0 HUMAN RELATIONS DEPARThIENTAL MONTHLY REPORT APRIL 1977 PAGE 2 Temporary employees hired: 1 Recreation Leader 2 Engineering Interns 2 Summer help 4 Laborers 1 Clerk Typist 1 Substitute Crossing Guard 2 Mayors Youth Temporary employees terminated: 1 Maintenance Worker I 1 Minute Taker 1 Crossing Guard Civil Rights Complaint Activities Formal Complaints: Cases Closed: Informal Complaints: Complaints in Conciliation Complaints in Litigation Requests for Information: Progress on Objectives Personnel Objectives: 1. To evaluate s -Parks F, Rec/Rec -Public 14orks/Engineer ing -Parks $ Rec/Cemetery -Parks $ Rec/Parks -Police -Police Public Works/Transit -Community Development -Police E/R - 4-6-7705 - race/employment E/An -4-4=7706 - aneestr /e 1 yment E/R _4-11-7707 - rac�/cp �oyment E-7610 no probable cause PA -7701 administratively closed E-7704 satisfactorily adjusted E/AN 4-4-7706 satisfactorily adjusted E/R 4-11-7707 administratively closed 5 employment 4 housing 5 public Accommodations 1 race/employment 2 sex/employment 2 race/housing 2 Westinghouse, Yellow Cab 2 public speaking engagements 13 other administration o Representatives of AFSCME reviewed the revised job descriptions following the discussion of the classification plan. No comments were received from the representatives at this time. on 0 • HUMAN RELATIONS DEPARTMENT MONTHLY REPORT - MAY 1977 PACE 3 2. To develop a system for performance evaluation and e a mer Performance evaluation study and revision will follow classification plan study. 3. To provide staff assistance in the Civil Service Commission. Oral interviews were held on April 5 for 22 police officer applicants. A list of 10 was certified eligible for the position of police officer. On April 12 the Commission met to discuss ]tearing of an appeal by an employee. The April 19 meeting agenda in- cluded the pre -hearing of an employee appeal, fire entry and promotional examination procedure, Civil Service employee records, procedural matters for the Commission, a procedure for setting future agendas and the secretarial support for the Commission. An April 26 hearing was held on an employee appeal. Civil Rights: Objectives: 1. To develop a workable and effective contract compliance program For monitoring Federal grants by July 1, 1976. Reviewed Softball lighting contract. and Muscatine Ave. Contract. Met with Ralph Oxford regarding EEO obligations for Elderly and Handicapped transportation system. 2. To improve the employee assistance program in order to The final draft of the program was completed. It has been duplicated and distributed to all supervisors. The orientation sessions are set for May 24 at 10:00 A.M. and 1:30 P.M.. David ilensen, Director of Alcohol and Family Counseling center attended City Manager's Staff meeting April 27 to discuss his agencies roll with regard to the program. The three unions were contacted concerning the Employee Assistance Program. The Resource list is being developed. HUMAN RELATIONS DEPARON T MONTHLY REPORT - APRIO1977 PAGE 4 3. To implement the Human Relations Commission program. The final reading of the revised ordinance took place April 19, 1977. Two cases were administratively closed. Two cases were s atisfactrily adjusted and one case was closed with a no probable cause recommendation. Collective Bargaining Objectives: 1. To ne agreements with minimal loss t, Data was gathered for the May 16 arbitration hearing with the firefighters union. The work plan for FY 79 negotiations was drafted for staff consideration. A tentative work plan will be presented to Council during May if time is available on the informal agenda. 2. To administer th tracts in a consis AFSCME: Grievan ees answered from police department and equipment division. Final arrangements made for proceeding to arbitration on all pending grievances. Police: The Union met with the Council April 4 re- garding Civil Service, raising important issues for future consideration. The Union presented its concerns to the Civil Service Commission. Fire: No new grievances *City of Iowa Ci MEMOR�-� N UM DATE: May 17, 1977 TO: Neal Berlin and City Council FROM: Dick Plastino, Director of Public Works A". 11/1 RE: Cost sharing in an alley storm sewer project For many years there's been interest in an, alley paving project for the alley running south off Bowery between Dodge and Lucas. The project has usually been turned down since many older individuals on fixed incomes abut the alley. Property owners have come forth with a proposal to pay for paving on the north 220 feet of the alley where a severe drainage problem exists. They have asked if the City would be willing to contribute the cost of the storm sewer needed. Costs are as follows for the total project: . Cost of alley paving and incidental. construction $5000 Cost of storm sewer $2500 Normally the City does not contribute on projects benefiting only abutting property owners but that policy was conceived in the years when construction costs were low enough so that construction costs could logically be assessed against abutting property owners. With spiraling construction costs the days of'special assessments are almost over. The choice here seems to be between getting the alley paved with some City sharing in the cost or never paving -the -alley. At'least two multi -family units have access to this alley and fairly substantially number of people will benefit from alley paving. Adequate funds for City participation are available in the Street Department's budget. Public Works does recommend that the City participate in the cost of this project. Construction would be complete approximately a month after Council approval. //Qs SPRY of Iowa Cit MEMitORAN&JM DATE: May 17, 1977 TO: Neal Berlin and City Council FROM: Dick Plastino, Director of Public Works RE: Request for diagonal parking in front ot Court House The Board of Supervisors have submitted a request to the City Council to install. free angle parking in front of the Johnson County Court House. This parking would involve reconstruction of the parkway and the parking would be indented from the present curb line. The following items are considerations in evaluating this request: 1., Angle parking presently exists in front of the post office. This angle parking is not necessarily desirable; rather it was put in to relieve a totally intolerable traffic flow situation. Angle parking in front of the post office combined with angle parking in front of the Court House will result in an extremely hazardous traffic situation particularly since many vehicles pull U-turns to enter the parking spaces. In additional there will be traffic conflicts with drives in and out of the Court House grounds. 2. Past experience on Harrison Street indicates that diagonal parking on Clinton in front of the Court House will not accomplish the desired purpose. A few years ago the parking meters on Harrison Street were removed. Observation shows that Harrison Street becomes filled by 7-8 a.m. in the morning and remains filled all day with long term parkers. 3. There are two parking lots owned by the General Services Administration south of the Court House. The lower lot is for the use of.post office employees and the upper lot is for individuals using the post office for business. Discussion with the postmaster reveals that long term parkers are utilizing the lower lot as well as the upper lot. The lower lot will be converted this fall to a gate type installation so only post office employees can use the lot. The upper lot receives no enforcement and it is anticipated that it will continue to be used for long term parking. In summary, the basic problem is that the demand for long term and short term parking at a convenient location outstrips the available supply. Conversion of the metered stalls in front of the Court House to free angle parking will provide only a few more additional spaces and the probability is high that these spaces will be used by long term parkers unless severe enforcement is implemented. In order to relieve the lack of short term parking around the Court House it is recommended that metered parking be reinstalled on Harrison Street and the parking on Clinton be left as it is. J106 MINUTES RALSTON CREEK COORDINATING COMMITTEE May 16, 1977 MEMBERS PRESENT: Roxanne Haldeman Bruce Glasgow Chet Orelup Jim Hall Charles Eastham Helen Kavanaugh Larry Padget Dick Plastino Pat Foster The meeting began with a presentation of the contract and specifications for the six interim projects. It was stated that the public hearing on these jobs will be May 31. There was discussion about acquisition of the Schlagel property and how it would relate to Hickory Hill storm water detention structure. Powers and Associates stated that they were looking at the flows remaining in Ralston Creek after construction of all storm water detention structures with an eye toward improvement of the creek to handle the remaining flows. The Consultant presented a future work plan which is attached to these minutes. There was discussion about the height of the fence around the Iowa -Illinois Gas and Electric site. Questions were asked about the presentation of the Park and Recreation Commission. It was the understanding of the Coordinating Committee that a member of Parks and Recreation would comment on the existing conditions report. It was asked whether the Street Department could again supervisor a group of summer employees to give the creek a cleanup. The next meeting is scheduled for June 27, 1977, at 7:30 p.m. hard J. Plastino irector of Public Works • • RALSTON CREEK WATERSHED MANAGEMENT PLAN I. REVIEW OF WORK TO DATE A. Ralston Creek Watershed Management Plan 1. Presented in March, L976. 2. Deals with "Interim Solutions" a. Legislative Solutions 1. Storm Water Ordinance 2. Erosion Control Standards 3. Flood Plain O =dinance B. Report on Existing Conditions, Problems and Needs 1. Presented in March, 1977 2. Social Concerns 3. Channel and Flood Plain Details a. Maps of Creek — problem areas b. Flood limits 4. Drainage Systems 5. Natural and Physical Features 6. Legal, Administrative & Financial C. Six Storm Water Management Projects 1. Johnson Street Retaining Wall 2. Happy Hollow Detentiorn Site 3. Iowa -Illinois Detention Site 4. Benton Street Sewer Ra location 5. Van Buren Street Sewer Relocation 6. Iowa Avenue Inverted Siphon lI. FUTURE WORK - WATER MANAC1;Nt;NT PLAN A. Structural Solution% I. Detention Resorvoira a. Scott Boulevard 1. Descriptioi of Site & Proposed Dam 2. Cost Estimate 3. Benefits to be expected b. Hickory Hill 1. Description of two alternate sites & dams 2. Cost Estimates 3. Benefits to be expected 2. Channel Improvements a• Maps of Creek - indicate areas of proposed widening, straightening, cleaning or deepening b. Make recommendations as to priority of channel improvements B. Non -Structural Solutions 1. Flood proofing of residences & commercial structures 2. Flood insurance availability 3. Consideration of: a. Relocation of some land users b. Building Codes c. Subdivision Regulations C. Draft of Watershed Management Plan 1. Working draft for review by R.C.C.C. & City D. Final Draft of Plan 1. Review by R.C.C.C. & City. 26 JUNE 1977 s e m i T i w LOAM -Staff Mtg (Coif Roan) 3:30PM-Housing Cam: (Cont Roan) Court ( sCstrates) / 9� civic =v. a Conor (Conf R ) 10AM-Staff Mtg IPM -Informal. 4PM-Camdttee on (Conf Room) Council (Conf Rn) Camatnity Needs 7:30PM-Parks & Rec (Rec Cerner) Cann (Rec Center) 7: 30PM�ouncil (Chambers) TH 2Co8ugrtt i.s ate 7:30PM-P&Z Fornal (Chambers) 3 gpM-Urba� Re- newal (Conf Room) 10 8AM-UrbanRenewal (COnf Rxm) uxv-raayr.�.aa i r. 0 W -Ma 1strates 1/ Court 44(Chambers) LOAM -Staff Mtg Court (Chambers) 8M -Urban Ren% -dl Go C12 Co Rn) (ConfRoan) 7:30PM-P&Z Fornal (� Roan) 7:30PM-Informal 7:30PM-Gouncil 3:30PM-Riverfront (Chambers) P&Z (Conf Rn) (Chambers) Cann (Conf Roan) 7-30P (port 20 s) 11OM4 -Staff Mtg Court () �-U �1 (Conf Roan) (Cont Roan) 7.30PM-Council (Chambers) Court (CFia:nber:)7-3OPM-Council urt sa ambers) lOAM-Staff Mtg Court ( rs) PM-Info(Conf (Conf ) 4:15PM-Library Bd Council (Conf (Lib Auditoniun) M -Hunan Rights (Chambers) P, 1 0 RECAD NAY 19 1977 Johnson country regional planning commission tY.'ibe1 Turner cro,wm 22 %2 soutn aubuque street, KDwo city, Iowa 522-10 (]191351.8556 Find L. Branar 5-18-77 MEMO TO: Human Services Committee FROM::: Carol Spaziani, Chairman RE: Work Plan Enclosed is the Human Services Work Plan approved by the Steering Committee on May 17, 1977. If you have comments or.concerns regarding it, please call Connie Echternach prior to May 25. The Work Plan will be submitted to the Regional Planning Commission Executive Board on that date, and forwarded to Iowa City on June 1. //09 0 0 WORK PLAN 6/1/77 - 2/28/79 June 1, 1977 Send out correction sheets for J.0 Services Index. Development of Information and Referral data collection procedure for United Way, Library, Heritage Agency on Aging. June 15 Questionnaires for subcommittees developed and distributed (Suggested: Churches; Attorneys, Legal Aid; Private Psychologists, Psychiatrists, Social Workers; Schools, Parents, Youth, Agencies in Juvenile Justice Area, Foster Parents; Judges; Prisoners, Parole Officers; Law Enforcement Personnel; Institutions, Other Client Groups). June 30 Social indicators analyzed and summarized. July 7 All questionnaires returned and summarized (including agency service inventory) July 15 All previous and current studies summarized 'July 22 July' 29 Subcommittee meetings with agencies and organizations around needs assessment and service categories completed. Develop outline with subcommittee for service profiles. August 15 Citizen Survey for balance of Johnson County completed. August 26 Staff work on service profiles completed. Aug. 29 -Sept. 2 -Subcommittees meet to review information. Sept. 6-16 Meetings with agencies and organizations to discuss profiles, placement of agency programs within categories, and definition of services. September 21 I October it Oct. 11-14 I October 20 October 27 I November 1-7 I November 9 Full Committee meeting to discuss draft of profiles. Revision of profiles completed. Subcommittees develop recommendations Steering Committee reviews recommendations. Full Committee reviews recommendations. Draft of recommendations made available to agencies, organizations, and funding bodies for comment. Public meeting held. Full Committeemeets to discuss agency comments and approve final plan. (over) November 16 Regional Planning Commission meets to approve report. November 23 Report sent to funding bodies. December 12 Full Committee meets to evaluate first year's progress and develop preliminary plans in year two. New pages for Johnson County Human Services Index sent out. I July August September I October 5/17/77 8b Development of outline for profiles. Begin developing profile. Complete work on Family and Individual Life component. Complete profiles. Begin developing plan for continued human service planning. Review profiles with subcommittees and agencies and organizations. Consolidate profiles into unified package with steering committee and full committee. NOTE: Second year work plan will be contingent upon results of first year's work. Revised work plans will be prepared in December, 1977 and June, 1978. Jan. 1978 Determine which new service areas to study in year II. Determine which special problem areas identified during year I need additional study. Discussion on recommenda- tions for future human service planning. Present results of year I to Title XX regional planning body, HACAP, District Crime Commission, and other multicounty social service agencies. Examine reaction frau funding bodies and Regional Planning Commission to year I recommendations. February Design instruments to be used in resource identification and needs assessment. Development of work plan for year II. Continue work on Family and Individual Life Services. March Administer resource identification instruments for new service areas. Begin to do follow-up.. Determine social indicators and studies to use as background. April •Summarize results of service inventory and previously conducted studies., Analyze and interpret social indicators. i May -June Administer needs assessment instruments and begin meetings with agencies around needs and relationships among agencies. Send out correction sheets for J.C. Services Index. I July August September I October 5/17/77 8b Development of outline for profiles. Begin developing profile. Complete work on Family and Individual Life component. Complete profiles. Begin developing plan for continued human service planning. Review profiles with subcommittees and agencies and organizations. Consolidate profiles into unified package with steering committee and full committee. • (3) • November Review results and recommendations with agencies and organizations. Seek approval and plan with Regional Planning Commission. December Consolidate year's I and II results and recommendations. Present to funding bodies. Jan. -Feb. Implement plans for on-going human service planning. 1979 Staff Allocation to Human Services Stud; JCRP C Executive Director 10% JCRPC Secretary 50% H.S. Planner 100% H.S. Planning Associate *(CETA Position) 100% H.S. Planning Associate (Through August) 50% U. os I. Research **(U.of I. Funding) 50% Praeticum Students (Unpaid) (1-2) Dept. of Social Vior'< - 4/5 time - 6 months Cl) Dept. of Urban & Regional P1 awning - 1/2 time - 10 weeks *CETa funds approved through 9-30-77 **July 1 - May 15 "Itlys • r , DATE: may 23, 1977 T0: City Council FROM: City Managert RE: Primary PrJsions - Draft of University Sewer Contract 1. Term a. 7 years (August 1, 1976 - July 31, 1983) . b. With 180 days notice prior to expiration, either party may indicate desire to renegotiate. a Conditions of contract continue until agreement on revised contract terms is reached. 2. Customer a. University charged as any other custaner. b. Billing based on water consumption or actual sewage flows. 3. Charge in Rates a. Upon 30 day notice to University. 4. Capital Improvements a. University will pay prorata share if cost is included in sewage rate structure. b. If funded from other sources (property tax, for example),, City and University will negotiate University's pro -rata share. If no agreement within four months then it goes to arbitration. Arbitration process must be ompleted within two months. ///0 The University of Iowa • Iowa City, Iowa 52242 Office of the President Mr. Neal Berlin City of Iowa City Civic Center Iowa City, Iowa 52240 Dear Neal: RECEIVED MAY 1 81977 9 4 3 May 17, 1977 I am forwarding with this letter Draft No. 7 dated May 16, 1977 , of the proposed sewer agreement. This draft is identical to your Draft No. 6 dated May 13, 1977, with one change. In line three of paragraph 6 after the phrase "a sewage disposal study laboratory," i 17ave added the phrase "that facilities will be provided at the site disposal study." This phrase was in the original agreement which I believe was inadvertently omitted from Draft No. 6. With this change the enclosed Draft No. 7 is acceptable to the University subject to approval by the Board of Regents. Assuming that the City also concludes that Draft No. 7 is acceptable, I shall recommend approval at the June meeting of the Board of Regents now scheduled for .June 16 and 17. Sine rel , i:dward II. Denning Vice President for Budget Coordination and University Services Enc. 0. DRAFT #7 . May 16, 1977 11 MODIFICATION NO, 1 TO CONTRACT FOR JOINT CONSTRUCTION AND USE OF SEWER FACILITIES BY CITY OF IOWA CITY AND STATE UNIVERSITY OF IOWA This Modification No. 1 to Contract for Joint Construction and Use of Sewer Facilities by City of Iowa City and State University of Iowa, dated March 11, 1966, (hereinafter called CONTRACT) is entered into this day of , 1977, by and between the Iowa State Board of Regents for the use and benefit of the State University of Iowa, hereinafter referred to as the "UNIVERSITY", and the City of Iowa City, Iowa, hereinafter referred to as the "CITY." WHEREAS, the University and the City have previously joined in the construction of a sewage disposal plant, a southwest interceptor sewer and a sewage lift station, and have executed a CONTRACT for the use of the same and connection thereto of the sewers of the University and an easement for the location of said lift station, and said CONTRACT is now in force and effect; a copy of which is attached hereto; and WHEREAS, said CONTRACT dated March 11, 1966 had merged into it an Agreement dated March 13, 1964, entitled "Agreement Concerning Collection and Treatment of Sewage" which provided that the City will charge the University a sewer service fee based on a percentage of the established City water rates for the quantity of water used; and WHEREAS, City Ordinance No. 75-2774 includes a provision which became effective on August 1, 1976, changing the basis of determining sewer service fee from a percentage of established water sates to a flat rate for the quantity of water consumed, that rate being 27c per hundred cubic feet of water used. NOW, THERF.FORF., rile parties hereto agree as follows- • 2 • 1. -That the Agreement dated March 13, 1964, entitled "Agreement Concerning Collection and Treatment of Sewage" is cancelled in its entirety and is replaced by the terms of this Modification No. 1 to CONTRACT. 2, That the term of this Modification shall be for a period of seven (7) years beginning August 1, 1976, and ending July 31, 1983. Upon 180 days written notice prior to the expiration date either party may indicate its desire to renegotiate the terms of this Modification. The terms of this Modification will continue until there is an agreement by both parties as to the revised contract terms, 3. The City will charge and the University will pay the same rate for collection and treatment of sewage as the rate charged to any other customer for standard domestic sewage. It is in the intent of this Modification that all costs of the City system for the collection and treatment of sewage, operating, maintenance and capital costs, will be paid for by all users, including the University, at a pro rata share based upon water consumption. In computing the charge to the University, the water flow will be determined by: a) actual water meter readings for University -owned buildings supplied by City water, and b) the total amount of water meter readings at University- owned buildings supplied by University water. In lieu of water consumption, the University may measure actual sewage flows. Actual sewage flows, if used, shall be metered by devices agreed upon by the University and the City. Such devices shall be placed at locations mutually agreeable. In the event of a failure to agree upon methods and locations of sewage flow metering, water consumption as described above shall be used for calculating charges. 4. 'Periodically the City will cause rate studies to be undertaken for the system, if there are changes in the rates, the City will give 70 days notice in writing to the University. 5. Capital improvements projects may be required during the term of this Modification for essential improvements in the system for the collection and treatment of sewage. Ordinarily capital costs of those projects will be incorporated into the normal sewage rate structure. in those instances when such improvements are incorporated into the normal sewage rate structure, the University will pay its portion of the capital costs in the rate charged all customers for standard domestic sewage. In those instances when capital improvement costs are funded from sources other than sewage system revenues, the share of those costs to be paid by the University is to be determined by mutual agreement between the parties hereto. In the event of failure to agree, within 4 months of initiation of discussion, upon the share of such capital costs to be paid by the University, either party may request that the amount will be determined by a third party selected by the parties to this Modification. Binding arbitration shall be completed within 2 months after request for arbitration by either party, 6. That the entire sewage collection system and disposal plant of the City of Iowa City shall be open and available at all times to the Univgrsity for use as a sewage disposal study laboratory, that facilities will be provided at the site disposal study laboratory, that facilities will be provided at the site of the plant consisting of all physical facilities of the said plant including access by key for all authorized representatives, and at least 2 acres in extent of ground upon which the University shall have a perpetual license to place experimental basins, • filters, tanks and other such equipment, fixtures or buildings as may appear suitable or desirable to the Engineering faculty of the University for the furtherance of the study of purification of sewage or its treat- ment by chemical processes or otherwise, and that such license, rights and privileges shall be so exercised by the University as to avoid committing any nuisance or offensive condition unsuited to the locality or neighborhood. 7. In all other respects the Contract for Construction and Use of Sewer Facilities by the City of Iowa City and the State University of Iowa shall remain unaltered and in full force and effect. 8. This Modification shall be effective upon adoption or approval by the City of Iowa City and the State Board of Regents. City of Iowa City, Iowa BY: Mayor State University of Iowa BY: Business PIanager ATTEST: State Board of Regents BY: Pres ident Executive Secretary