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HomeMy WebLinkAbout1977-06-07 Bd Comm. MinutesMINUTES COMPREHENSIVE PLAN COORDINATING COMMITTEE MARCH 26, 1977 — 7:30 P.M. ENGINEERING CONFERENCE ROOM MEMBERS PRESENT: Cain, deProsse, Nouhauser, Perret, Vetter MEMBERS ABSENT: Blum, Jakobsen, Ogesen STAFF PRESENT: Berlin, Geshwiler, Kraft, Martzahn, Milkman, Oszman GUESTS PRESENT: Connie Echternach Rick Geshwiler, Senior Planner, distributed a memo summarizing the staff's recommendations relative to the General Survey document prepared by Attic and Cellar (A&C), then discussed these recommend— ations. He said that the staff, together with City Manager Neal Berlin, thought it would be best to organize their thoughts in a form similar to that submitted by A&C. They desired direction from the Committee in doing this, Geshwiler said. The staff hoped to submit their ideas to the Committee by the end of the week, he noted. Geshwiler explained that the staff planned to delete the "Planning Guide" section from the Survey, adding that it may prove useful in some later phase of the Comprehensive Plan (CP). Geshwiler solicited reactions to the A&C General Survey draft from Committee members. The Committee first discussed the letter which was to go at the beginning of the Survey. It was decided that the letter should be signed by all CPCC members, rather than just by the mayor. Geshwiler pointed out that the rewrite of the Survey would make clearer the analogy between the City and a family, and also that there would be less emphasis on appearance in the Introduction. Comments made about the Survey draft were as follows: The Iowa City Family Plan: The majority of the Committee members felt that the "family analogy? was not particularly effective, due to the wide diversity of life— styles existing in the Iowa City area. Also, the Committee felt that the first section was too long. The City Form and History: Committee members Cain and Neuhauser said they thought this section was interesting and important. Committee member Vetter suggested 1157 • _2_ 0 that the necessity of taking into consideration individual needs when planning a City be explored further. She said that the historical discussion might be a good place to do this, since the original plan for Iowa City, mentioned in this section, did not work out as planned. Iowa City Plan Gtide: Geshwiler explained that this section would be replaced by two new sections: (1) a section on City government, and (2) a section on the planning process. Neuhauser suggested that the actual zoning types not be discussed in the Survey, as they may change. Also, she said it was not really necessary to mention the role of consultants. Geshwiler said that the new section on.the planning process would deal with how the individual fits into the process and would include an explanation of funding. He pointed out that more information would be included in the section which comes before the survey itself, such as the fact that topical reports are available to the public. Several Committee members commented that the section entitled 'The Planners Ask the Public" was quite good. The Committee then went through the actual survey and made specific suggestions for changing the way in which the questions were asked . and the alternatives given for response. The Committee advised that the staff should avoid asking the public for responses to alternatives which are not feasible and also avoid discussing those areas where decisions have already been made. Incentives for returning the Surveys were discussed. It was felt that offering a free bus ride was a good idea, but that something else should be offered for those people who don't ride buses. It It was decided that the other choice would be 25d worth of free parking at the municipal lot, in exchange for a completed Survey. A CPCC meeting was set for 7:00 a.m., Thursday, March 31. The meeting adjourned. Prepared by: Approved by; Elgen Oszmad, DOD Patricia Cain, Secretary, CPCC MINUTES COMPREHENSIVE PLAN COORDINATING COMMIT"I'EI? MAY 20, 1977 - 12:00 P.M. CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: del'rosse, Jakobseu, Neuhauser, Ogesen, ferret, Vetter MEMBERS ABSENT: Blum, Cain STAFF PRESENT: Garrett, Geshwiler, Keating, Kraft, Lundquist, Martzahn, Simpkins GUESTS PRESENT: Emil Brandt Meeting Schedule Geshwiler suggested that weekly meetings be scheduled for May, June, July and August to expedite work on Goals and Objectives, the Comprehensive Plan and the new zoning ordinance. He pointed out that the biweekly meet- ings were no longer enabling the committee to keep pace with the staff. The committee members agreed to hold meetings from 4:00 - 6:00 P.M. on the first and third Thursdays of each month and at 7:30 P.M. on the second and fourth Thursdays. The meeting planned for Thursday, May 26 was rescheduled for Monday, May 23 at 7:30 P.M. Land Forms Report Garrett explained to the committee that the text had been revised to clarify the different topographic regions. She emphasized that although there is a variety of topographies within any one region, each has definite characteristics which distinguish it from the others. Jakobsen referred the committee to the last two paragraphs of the "Watersheds" section. She said that these paragraphs imply that the committee has adopted a policy of limiting future development of sanitary sewers within the Iowa River, Ralston and Willow Creek watersheds. It was decided by the committee that no policy statement should be made until all the alternatives for development have been examined. It was agreed that these paragraphs will be rewritten to present development within the watershed areas as a possibility, not a policy, and that these changes will be reviewed at Monday's meeting. Economics Report Vetter asked for a clarification of the paragraph at the end of the report which discusses locational constraints. Martzahn explained that this paragraph was intended to point out that industries will research loca- tional constraints such as raw materials and transportation before locat- ing, and if Iowa City doesn't fall into their possibilities, they won't settle here. Vetter stated that this point was unclear; the paragraph could be construed to mean that there are more constraints preventing industry from locating in Iowa City than in other Iowan cities (e.g. a tougher Planning and Zoning Commission). She suggested that this point be clarified in the text. Neuhauser stated that if Iowa City is seriously interested in economic MINUTES • • COMPREHENSIVE PLAN COORDINATING COMb1I'mr. May 20, 1977 Page 2 development, then we must pinpoint what our needs are and actively seek specific industry rather than setting land aside and taking whatever industries come. She suggested a plan for doing this which included the following: 1) A study of the labor force in Iowa City. For example, where do under- and over -employment exist; 2) Defining what specific industries would be beneficial to the city such as hospital related industry; 3) An examination of the industry Iowa City already has -- do we like what it's doing here, and, if so, how can we work with it to encourage expansion; and 4) A study of what Iowa City has to offer to industry, such as areas within the city where computer capacity is readily accessible. She suggested that a commission might be appointed by the City Council to carry out this pian. It was the consensus of those present that this approach should be kept in mind when the Goals and Objectives are written, and that the Economics Report should mention the option of attracting selected industries and provide additional information on the advantages Iowa City offers to industry. Kraft recommended that information on the urban renewal market be added to the report. The committee agreed with this recommendation. It was decided to review the report again as soon as these changes have been made. Current Staff Activities Geshwiler reported that the planning staff has completed the major part of its work on Citizen Participation and that three topical reports remain to be finished. He stated that the staff is now ready to develop Goals and Objectives, which will be presented to the committee as "targets to shoot at". Goals and Objectives should be wrapped up by mid-June. Geshwiler stated that the staff will need the committee to make a set of decisions based'on the Goals and Objectives, Citizen Participation, the topical reports, and each committee member's perspective on the Plan. These decisions will be used as guidelines for composing the first draft of the Land Use Plan. He hoped that these decisions can be made by mid-June so that the first draft can be ready at the beginning of July. Perret expressed concern that the Land Use Plan and the Johnson County ATS not contradict each other. The committee agreed that this concern should be kept in mind as the Comprehensive Plan is evolved. The meeting was adjourned. Prepared by: o%✓' —i f Debbe Simpkins,, D -CD Approved by: (. , l� !L4/ tJ ne Jaybbsen for Patricia Cain, ecretary, CPCC 0 0 RESOURCE OWSERVATIOY MINUTES MAY 24, 1977 4:30 P.M. ENGINEERING CONFERENCE ROOM ?HERS PRESENT: Eide, Dague, Stager, Houck, Hotka, Denniger. MEMBERS ABSENT: Rolnick, STAFF PRESENT: Schreiber, Berlin. REO7A OMATIONS TO THE CITY COUNCIL That the Council defer action on the air conditioning study until the Commission has had an opportunity to review the report. REQUEST TO THE CITY MANAGER FOR INFORMATION OR STAFF ASSISTANCE 1. All copies of the air conditioning system study be referred to the Comnission members for review. 2. Contact ERDA to have the Resource Conservation Commission added to their mailing list. 3. Provide copies of model by-laws for the Commissions review and assistance in developing by-laws for the Resource Conservation Commission. SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN * Dague nominated, Eide seconded, Denniger be appointed as Chairperson. Unanimous. * Stager nominated, Houck seconded, Eide be appointed as Vice - Chairperson. * Dague nominated, seconded by Stager, Houck be appointed Secretary. Eide and Houck volunteered to construct a draft of by-laws for the next Commission meeting. PRIORITIES City Manager Neal Berlin presented the following list of priorities for the Commission to review. 1. Question of the heating and cooling in the Civic Center Building. He discussed the remodeling and the deficiencies with the present system. The budget allocations were also discussed. 2. The question of short range recycling and long range resource recovery -landfill. Dague attended a meeting last year as a representative from the University to discuss resource recovery with the City. The University is now in the process of surveying all of their buildings for deficiencies. /160 '1 Page 2 • 3. Building Codes - Denniger reported that HR -75 will become law July 1, 1978. The state law adopts the law Model Energy Code by adopting HF -90. This bill also requires energy policy to be developed for existing buildings. 4. Transportation - Dague indicated an interest in conserving energy and material by not producing goods when these items create waste. 5. Legislation at a local level - Dague indicated he had been working on legislation at the state and federal level. Berlin explained the Council's progress with regard to the Bottle Bill in the Iowa Legislature. He also indicated Councilman Perret's interest in legislation of this type. Berlin explained that departmental budgets for Fy78 included funds for the Boards and Commissions expenses. Although funds were not allocated for the Resource Conservation Commission, he felt that funds would be provided for its use. These funds are limited and to be used for items such as attending meetings or conferences. Foster stated that Mayor Myers, Coralville, was pronating a trip relating to energy conservation. Foster also indicated a conference was being sponsored by the National Association of Counties, the National League of Cities, and the U.S. Conference of Mayors concerning resource recovery technology on June 28-29 in Chicago. Faster further explained his interest in recycling newspaper. Dague felt that recycling newsprint might be tied into the waste treatment plant, as newsprint is only 1% of the combustible items. Dague discussed resource recovery in Ames. Dague will present a slide show describing Ames' resource and recovery system at the next Co mdssion meeting. * Stager moved, Hotka seconded, that the following list of priorities be adopted by the Camnission: 1. Building system review. A. Building envelope. B. Air conditioning -heat. C. light. D. Total energy system. 2. Transportation. A. Motor pool. B. Public transportation. 3. Resource Recovery Disposal Page 3 • • 4. Recommend local legislation policy 5. Awareness Education City Engineer Dietz presented a report on the air conditioning study. Denniger felt that we were looking at symptoms and not problems. He felt the need to review the proposal. C;o mission members indicated concern that energy consumption mould be increased if the heating levels were not reviewed. Stager * moved, seconded by Eide that the Council hold off any action on the air conditioning study until the Commission members had an opportunity to review the proposal. Unanimous. Dague * moved, Stager seconded, to meet once a month. Huck moved, Hotka seconded, to meet on the second Tuesday on the month. The next meeting date was set at June 14 at 4:30 P.M. in the City Manager's conference roan. There being no further business the meeting was adjourned at 4:55 P.M. Respectively submitted, Linda Schreiber. John Houck, Secretary �/ • MINUTES UAY BOARD MEETING 311 N. LINN STREET MAY 16, 1977 7:00 PM MEMBERS PRESENT: MEMBERS ABSENT: STAFF PRESENT: ITEMS PRESENTED TO THE BOARD ike son: Mikelson: Swaim: Swaim: Schmidt: Swaim: Swaim: Mikelson & Swaim: Meyer: Schmidt and Swaim: Swaim: Schmidt: Mikelson: C Tom Mikelson, Al Bohanon, Tom Conway, Adrien Meyer, Selma Connor, Diane Dennis, Mary Larew, Roberta Patrick, Jeff Schabilion, Al Horowitz, Leisa Fearing, Dennis Hedges, Russ Mishak, Jim Swaim, Larry Schmidt Introduce Selma Connor City Contract LEAA mini -block funding proposal CETA contract Music Day at City Park IOAA certification Youth service professional Budget approval Resignation Youth member United Way Youth van Routine bills meeting at Bloomington I. Selma Connor has accepted a position on the Board of UAY, she is a member of the,Friends Meeting.,,Welcome, Selma. 2. Tom reported meeting with Neil Berlin and his approval of the new contract, Tom reports very positive feedback from the City on UAY. The Board discussed talking to individual council members concerning additional funding before the final budgeting is approved, The possibility of hiring Tom Eilers to do the accounting for the UA YY Board was discussed, it was felt that a formal contract should be entered into by the Board and accountant chosen. 3:. Oun application for LEAA funding has been approved in the amount of $14,000. The only question is whether this can be fiscal '76 reversion funds and available as soon as approved by the Board of Supervisors and payable on July 1. Otherwise as stated in the oroginal plan we would recieve these additonal funds November 1. 4All Board members were asked to attend the meeting with the Board of Super- visors on Wednesday at 11:45 if possible, 6 Jim announced he had been informed by Sue Duwa of the availability of CETA funds under SPE Title I for underwriting an additonal county outreach worker ;,'particularly since we were to receive The personnel committee 'the LEAA grant, is to be reactivated and search fora possible candidate. 6. Music Day at the City Park planned jointly by UAY and CEEC will be Sunday, May 22 from 12 noon to 8 PM. The US Air Force Band "MACH ONE" will be the featured entertainment plus several other bands. 7. Jim was authorized to send in the pre -application form for the IDAA certification. 8. Jim announced his desire to attend a youth services professforalsaC�t?.uf a - Bloomington, Indiana. The Board authorized the expenditure of $270.00 for regis- tration for one staff member, one youth aide, one board member and an additional Young person to attend plus milage for one vehicle. Selma expressed an interest in attending the conference. 9. After much discussion the Board voted unanimously to approve the proposed budget for fiscal year 1978 as presented by Jim Swaim, Comprised of additional sources of funding the budget has been expanded to include workmens compensation, staff education, liability insurance,etc. 10. Adrien Meyer announced her resijnation to the Board due to the fact that she is moving to California. We will miss you Adrien, thank you for your valuable contributions in the past. 11. Jim announced that he and Larry had not been successful in finding a youth to serve on the Board of Directors. They were urged to continue the search. 12. was UnitedhWayufundsnavailableeforythemas lastto an half appropriate Severalsition of th suggestionsewere discussed and it was felt that the funds should be used to strengthen the outreach program . Jim was told to present his final recommendation to the budget comoittee for approval. 13. Routine expenditures were approved by the Board for items purchased since the last meeting. A Staff and board picnic was set for Saturday, June 4th at Hickory Hili at 5 PM. Bring your family and/or friends, The next board meeting will be June 13,.Monday, at 7PM. Re7sectfully sybmitted, Mary Ldrew, Secretary UAY Board of Directors