HomeMy WebLinkAbout1977-06-21 Bc Comm. Minutes�'
• formal Meeting
June 6, 1977
Page 3
neighborhood, and introduced the student who would be working on the
project, and in turn they explained what portion of the project they
would be working with. Their reports should be ready by the end of
summer, and can be discussed then with the neighborhood, P & Z and
Council. Each segment is set up so their report will be produced before
Council deliberates on that portion of the Comprehensive Plan.
PUBLIC HOUSING
The mem from Housing Coordinator Lyle Seydel explaining the program was
pointed out. The City Manager noted that an allocation is available for
public housing, federally funded, and the City has certain commitments
under .the Housing Plan. These are areas where the City has not been
able to meet the need, and this is an alternative way of meeting it.
The City would own the buildings, constructed under the 'turnkey' arrange-
ments, 100% funded by federal government. Seydel explained the 40 year
Annual Contributions Contract. HUD sells bonds to pay the ACC to pay
off the mortgage. Part of the ACC will pay the operating expenses that
exceed the rental income gotten from the property. Average rental
income for 40 units would be $49.15 per month per unit and $41.94 for
operating expenses. Possibly there could be an $8 per month profit per
unit the first year. If Council proceeds, a public hearing would have
to be set for June 21st. The City would not need to have an option or
control of a site. Director Kraft noted that HUD had provided inform-
tion for determination of number of units. If the project did not
reach the ACC stage, the PHA would have to pay approximately $8,000 of
the preliminary loan. These units are not property taxable, but a
'
payment is made in lieu of taxes, 10% of the cash contract rent. This
is similar to the Ione Tree project, except the sites are scattered and
not only for elderly. Commissioners Bob Hibbs and Fredine Branson and
Robert Welsh offered information.
Councilmenbers Selzer, Balmer and Vevera expressed opposition to the
program. This made a consensus of 3/3 for the program. Councilman
'Perret requested permission to call Mayor Neuhauser for her position.
There were no objections. Seydel announced that the Annual Cont. Contract
,.,,,,...
had been 'approved for next year, conversion of 72 units approved for an
amount of $520,580.
CITY MANAM
City Manager Neal Berlin made two announcements: (1) Approval by HUD
of the Block Grant Application, in the amount of $2,061,000 for next
year, and (2) the arbitrator had decided in favor of the Fire Department.
REM IRAN PROGRAM
Mike:Kucharzak, Project Consultant, and Rehab. Consultant Jim Leighton
made the final presentation and brought Council up-to-date on the past
six months activities. They have spent 18% of the money allocated for
grants and forgivable loans, and need to get the loan program underway.
In response to concern expressed about city involvement after the grant
runs out, Kucharzak noted that they had tried to avoid administrative
carryover to putting the program together. The bank will be providing
many services to the City. A small monthly fee will be charged the
borrower.
1
• lonformal Meeting
June 6, 1977
Page 4
ro�olved as follows:
Attorney Hayek's concerns were
it can to preserve confidentiality of
will do any
everything le housed in City Hall is a public record,
1. the City
applicants, but
and insurance to protect the staff, they were
2. concerning "ab iliof the collective dollars to make thea self -
concerning phrases are included in the conto ner of
suggesting less p and the own
insuring. Hold -hallo
between the City and the contractor and the City
the house.
Fssentially there will be three program"
Grants for elderly and disabled persons,
requirements,
and
1' vable Iran with lien eq
3, Loan program ani• Old Capitol
Administration concerning interest in the
City Manager Berlin called attention st the letter from
Services the letter received :ran Iowa Research
to General. the option
Associates $e also response to his phone call regarding e
Old Post Office' agreeable to any Joint Purchase
Center on Aging, Ina 1D They°are not Council exercise the
ost O:fice. er reocmvended that the
on the site is valid.
arrangement. the Old ',he City Mwait to see if housing objections. The
s waiting There were no ob.
tinfor 60 day ,
WO be $250, Council Council meeting•
rost.of the building ibuted at the regular_
option will be Permit
to
Manager also called attention taken theletter
issue buildingey were
The City Hayek �ucerning the action taken
Attorney If Council wishes to deal with it is another way,
AmeTeX t the Attorney•
erected to contact Dubuque Streets was
er's memo on closing the College and
u shortly,
there' not objection
the to
The City Manbe work will begin He will also check
discussed. d barricaded•tings by the United Action by
leaving the streets closed an at mee nts will be
,s Policy concerning attendan that urban
e ywAttorne�y. The staff
City. er Berlin reported
Youth personnel. ter review by
ready to go out for bids of council
� completed their work• king on Yewell and Dewey Streets,
to the surveys on parking parking to apply to the entire Aet�ds
In regardlacy u with some
discussed the need for a Po stalled for diagonal
er advised that were will be join ections.
The City Mandation. Short requested'
There were no obj
and recom a House, as
parking at the Court
Meeting adjourned, 4:35 P.M.
Tape recorded on Reel #17 and 19.
MINUTES OF A REGULAR MEETING
OF THE LIBRARY BOARD OF TRUSTEES
MAY 27, 1977
LIBRARY AUDITORIUM
MEMBERS PRESENT: Buchan, Bezanson, Hyman, Kirkman, Moore,
Newsome, Ostedgaard, Richerson
MEMBERS ABSENT: Farber
STAFF PRESENT: Eggers, Spaziani
Summary of Discussion and Action Taken
Vice-president David Kirkman chaired the meeting in the absence
of President Ronald Farber due to the death of Farber's father,
The first Board action was to request the secretary to send a
letter of condolence to Farber.
Richerson moved and Moore seconded the approval of the minutes
for the regular meeting of April 28 and the special meetings of
May 3, 5 and 18, 1977.
The disbursements for May were approved and the financial reports
were accepted. Newsome/Moore.
Director's report attached.
Building chairman Kirkman asked all the Board members to review
the last two resumes from architectural firms. Ostedgaard recom-
mended the interviewing of at least one former client of these
two firms before the interview process begins. Recommendation
accepted.
The Director was requested to prepare letters to send 'to the nine
firms selected to be interviewed. No official notification will
be made to other firms who applied at this time, but the Director
may tell those that inquire that they were not on the preliminary
list of firms to be interviewed. A schedule for the interviews
was adopted. They will be held in the afternoon and evenings of
June 13, 14 and 15, 1977.
Vivian Buchan presented the report of the Nominating committee
(Buchan, Newsome, Richerson) for Library Board officers for 1977-
1978: President, David Kirkman; Vice-president, Louane Newsome;
Secretary, Lynda Ostedgaard. The report was accepted and the
election will be held at the June meeting.
/26z
Suzanne Richerson reported on the Council/Boards and Commission's
Annual meeting of May 26. She represented the Board in the
absence of President Farber. Because of an unanswered question
at that meeting, the Director was requested to send a memo to
the Council regarding funds for paying architects fees prior to
a bond referendum for a new library building.
A letter from Ann Bagford, former president of FRIENDS of Iowa
City Public Library, thanking the Board for their cooperation
during the organizing period of the group was received and placed
on file.
Bezanson moved and Ostedgaard seconded a motion to amend the FY1977
Budget in the following manner: transfer $3,000 from 6200 fund to
8620 fund; transfer $2,000 from 9340 fund to 7285 fund. Approved
unanimously.
A motion to approve a contract with the State Library Commission
for a rotating packet of thirteen 16mm films to be housed at the
library during FY 1978 was approved. Hyman/Newsome. Unanimous.
New Library Board members will be selected by the City Council in
executive session and announced at the regular session on Tuesday,
May 31. Moore and Ostedgaard were asked to meet with the Director
and present ideas for the orientation of new members at the
June meeting.
The June meeting will be on the 5th instead of the 4th Thursday
(June 30) because the Director will be attending the annual meet-
ing of the American Library Association June 17-23.
Meeting adjourned at 6:00 P.M.
Respectfully submitted,
Vivian Buchan ~ Secretary
0
Director's Report
May, 1977
FINANCIAL
11
A bill for the major repairs to the air conditioner has not
been received but I am budgeting the estimated amount ($1200)
for June. This will give us an approximate shortfall for the
year of $1800. I have kept the city administration informed
of our continuing heating/cooling repair costs and of the expected
shortfall.
STAFF
Dewey McGuire will take the new half-time A-V technical job
beginning July 1. The removal of these duties from the Circula-
tion Department will give them some much-needed relief.
We have been granted two full-time CETA positions for the period
June 1 - Sept. 30 with high expectation that they can be renewed
for up to two years. They will be assigned to the Circulation
Department but in effect will be aiding most all departments.
New volunteers, a vocational rehabilitation employee and a new
work/study employee will be added to the Children's Room roster
this summer.
GIFTS TO THE LIBRARY
Radio station KRNA through cooperation with Macmillan Company
has given the library a set of the Great Soviet Encyclopedia
(3rd edition). This is a standard RR s an encyclopedia and the
first one to be translated into English. It should be a valuable
resource for this community. It is valued at $1800.
In September the FRIENDS of ICPL will be hearing proposals from
the staff for spending $2800 of the money the group has raised
so far through membershi}s and the book sale.
ACTIVITIES OF THE DIRECTOR
The Director and staff member Carol Spaziani are serving on the
State Public Library Standards Committee. The ultimate purpose
is to develop standards for Iowa public libraries as a basis
for state aid to libraries. states give direct aid to public
libraries.
The Director now serves as chairperson of the Board of Directors
of Library Processors, Inc. This is the state -subsidized agency
through which 60-70% of our new books are ordered, cataloged and
processed. This processing center is facing financial difficulties
because of the failure of enough Iowa libraries to use their ser-
vices. It is an essential service for ICPL. The $3500-4000
spent annually in processing fees saves us at least two full-time
people ($16-20,000).
• -2-
s
The Director attended a 2 -day workshop on computer assisted
circulation control systems and with the Circulation Super-
visor attended several demonstrations by the principle vendors
of the turn -key systems. I will be a member of a new state
committee to investigate and develop plans for a statewide
network of uniform or compatible systems in the major public
libraries. This could make statewide resource sharing a reality!
SERVICES
The children's winter film series held in 13 consecutive Sundays
drew an average of 65 people per week. The children's literature
theme was very popular both with children and adults.
A summer adult film series, a chess tournament, a young adult
quiz sweepstakes and an almost daily schedule of special events
in the Children's room is planned for June - August.
SURVEYS
Several surveys relating to the public library are in various
stages of planning or completion. Summary reports of their
findings will continue to be given to Board members. We are
- now preparing a list of correlations which we wish Community
Development to make from the data of the 2000 city surveys now
in the process of being tabulated.
We are planning a fall survey of our telephone information service.
Our 1973 users survey should be updated and additional data should
be gathered either through mailed surveys or public hearings before
the building program is given to the architect.
Nearly 70% who answered the section at all said very positive things
about the library on the City's Special Survey. Nearly 1/3 of
the positive comments mentioned the need to expand facilities.
Six percent made negative comments; one fourth said it was not an
issue.
ENERGY CONSERVATION
Building thermostats have been set at between 78 - 800 for the
summer. This makes the building (especially certain areas) too
warm for some staff and public. With lower temperatures we always
had complaints of it being too cool for some. It is cheaper to
live with the complaints about the heat.
FJ
MIAiIIPS
CIVIL SERVICE MtgISSIaN
JLNE 7, 1977 9:00 A.M.
EVGI. RL G ODN7EIRM ROaf
MEMBERS PRESENT: Hubbard
Anderson
Nasser
STAFF PRESENT: Higdon
RECD-I,IE IM1TIO.S TO THE CITY COLMIL
NDNE
RECOMENDITIONS TO THE CITY NMAGER AM STAFF
NONE
RECGf,0 1TIONlS TO THE CITY ATTORNEY
NONE
11
SU,%MRY OF RELEVANT DISCUSSION
The Commission convened at 9:00 A.M. and immediately went into
Executive Session to interview 20 applicants for the position
of Firefighter. A list of those certified as eligible will be
prepared for signatures of the Commission members after June
13th when Hubbard and Nasser return to the City.
The Commission briefly discussed a personnel matter.
Executive Session concluded.
June Higdon was instructed to arrange interviews for the two
applicants who took the examination for the position eS Training
Officer. These interviews will be held June 28th starting at
1:00 P.M..
Meeting adjourned.
Prepared by June Higdon
/26,3 1
..
MINUTES
IOWA CITY BOARD OF ADJUSTMENT
MAY 26, 1977 -- 3:30 P.M.
CIVIC CENTER COUNCIL CHAMBERS
MEMBERS PRESENT: Dickens, Conlin, McBride
MEMBERS ABSENT: Fowles, Goedken
STAFF PRESENT: Schmeiser, Kushnir, McKean, Siders, Child
FORMAL ACTIONS TAKEN:
1. That the Board of Adjustment grant approval of a variance in Sections
8.10.40.11(8)(1) and (2) of the Zoning Ordinance to the extent that:
(a) a landscaped island(s) be provided between every tenth parking
space not in front of the building;
(b) trees which would be required for landscaped islands both in
front of the building and between parking spaces be located to
provide coverage of the parking area to the maximum extent
practicable;
(c) the "ditch" within the street right-of-way be landscaped, seeded
and maintained in an attractive appearance; and
(d) the Board delegate to the Staff autority to monitor and approve
the location of proposed required trees in keeping with the intent
of the Tree Regulations.
2. To reconsider action taken on V-7701, application submitted by Mr.
William J. Steinbrech, Jr., and defer such reconsideration until the
next Board of Adjustment meeting, June 8, 1977.
REQUESTS TO THE CITY MANAGER FOR INFORMATION OR STAFF ASSISTANCE:
None
SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN:
Vice Chairman McBride called the meeting to order and asked if there were
any corrections or additions to the minutes of the May 12, 1977 Board of
Adjustment meeting. A motion was made by Dickens, seconded by Conlin, to
approve the minutes as written. The motion carried unanimously.
Donald Brogla, 232 1st Avenue, Coralville, presented to Board members photo-
graphs of property surrounding the subject property. He stated that the
land is "not choice uptown commercial property" and there is no sewer in
the area. Approximately $2000 was spent in putting in a septic tank, he
said, and the existing building was constructed two years ago in conformance
26
with the Zoning Ordinance. Ruquircinents ul' the 'free Ordinance now make it
impossible to construct a new addition to the existing building without
sucking a variance in the location of landscaped aisles and islands for
the new addition and parking arca. Mr. Brogla stated that he was willing
to plant trees and to terrace and landscape the property, but he hoped to
eliminate the tree islands. It would be impossible to maneuver trucks around
the tree islands, he said.
Vice Chairman McBride noted that some flexibility had been built into the
Tree Ordinance, i.e., pooling of trees, etc. Don Schmeiser, Senior Planner,
stated that the applicant was proposing a substantial addition to the floor
area and would be putting in a new parking area, therefore, development
should be brought into conformance with the Tree Ordinance.
Conlin suggested the possibility of requiring deciduous trees so that tree
foliage would be high enough so that people could see beneath the foliage.
Glenn Siders, Acting Building Official, stated that trees for aisles or
islands would have to be selected from the trees specified in the Tree
Planting Plan.
Mr. Schmeiser suggested the possibility of "flaring back" the driveway so
that semis could more easily maneuver. lie indicated that every attempt
should be made to comply with the Tree Regulations to the extent possible
without causing severe handicap in the development of the applicant's property.
McBride indicated that there seemed to be no question about whether or not
there was a hardship, but he questioned the degree of hardship. Board member
Conlin stated that the applicant intended to improve the appearance of the
property and it would seem unfair to compel industrial areas to strictly
adhere to the requirements of the Tree Ordinance. Tony Kushnir, Assistant
City Attorney, stated that the Board must find the applicant's situation to
be unique to the particular property rather than citing the unfairness of
the Tree Ordinance to industrially zoned property. McBride stated that the
intent of the Zoning Ordinance is equal treatment for all and he felt the
Staff recommendations oulined in the May 26th Staff Report were reasonable.
Expressing fear of starting a precedent, McBride pointed out the impossibility
of implementing the ordinance if those who have small parking lots wish to
be exempt from the requirements of the Zoning Ordinance. McBride suggested
that the Staff study and report to the Board information as to whether or
not trucks would have adequate maneuverability in the space available.
Mr. Schmeiser responded that a study could be made and the Staff could report
its findings to the Board at their next meeting, June 8th.
Dickens questioned the appropriateness of requiring the applicant to maintain
the ditch wihin the street right-of-way in an attractive appearance. Schmeiser
explained that maintenance of the ditch can be made a condition of the
variance and, as such, can be policed and enforced. He also pointed out
that the applicant had offered to do this. Mr. Kushnir pointed out that
the applicant is required by law to maintain the ditch.
A motion was made by Conlin, seconded by Dickens, to approve variances in
Sections 8.10.40.11(8)(1) and (2) of the Zoning Ordinance (Tree Regulations)
11 • 6
-3-
to eliminate required landscaped islands at 2121 and 2119 Riverside Drive
between the parking area and building, between the parking area and the street,
and between every nine parking spaces in a continuous row.
McBride stated that he was not in favor of granting the entire proposal as
submitted by the applicant and indicated that he supported the Staff's
recommendations with the exception of locating an island near the street
right-of-way. He questioned whether an island near the street would interfere
with truck access and maneuverability. He also expressed the desire to maintain
to the extent possible the spirit of the Tree Ordinance.
A motion was made by McBride to amend the motion to read as follows: that
the Board grant approval of a variance in Sections 8.10.40.11(B)(1) and (2)
of the Zoning Ordinance to the extent that:
(1) a landscaped island(s) be provided between every tenth parking space
not in front of the building;
(2) trees which would be required for landscaped islands both in front of
the building and between parking spaces be located to provide coverage
of the parking area to the maximum extent practicable;
(3) the "ditch" within the street right-of-way be landscaped, seeded and
maintained in an attractive appearance; and
(4) the Board delegate to the Staff authority to monitor and approve the
location of proposed required trees in keeping with the intent of the
Tree Regulations.
The motion failed for lack of a second.
A vote on the original motion was taken: Conlin -yes; Dickens -yes; McBride -no;
Fowles -absent, Goedken-absent.
The motion failed.
A motion was made by McBride, seconded by Dickens, to grant approval of the
motion as it was amended above.
A vote was taken: Conlin -yes; Dickens -yes; McBride -yes; Fowles -absent;
Goedken-absent.
The motion carried. The variance was granted.
Mr. Dan Boyle, attorney representing Mr. William J. Steinbrech, Jr., 404
Magowan Avenue, requested that the Board of Adjustment reconsider their action
taken at the May 12th meeting concerning Mr. Steinbrech's application for
a variance in the front yard setback. Mr. Boyle explained that Mr. Steinbrech
was not present at the May 12th meeting and no case was made for him.
A motion was made by Conlin, seconded by McBride, to reconsider action taken
on V-7701, application submitted by Mr. William J. Steinbrech, Jr., and defer
such reconsideration until the next Board of Adjustment meeting, June 8, 1977.
A vote was taken: Conlin -yes; Dickens -yes; McBride -yes; Fowles -absent;
Goedken-absent.
The motion carried.
The meeting adjourned.
ae
Prepared b
Approved b