HomeMy WebLinkAbout1977-07-05 ResolutionRESOLUTION NO. 77-234
RESOLUTION APPROVING PRELIMINARY AND FINAL
LARGE SCALE NON-RESIDENTIAL DEVELOPMENT FOR
BYWATER DEVELOPMENT
WHEREAS, the owner, W. M.and R. L. Bywater has
filed with the City Clerk of Iowa City, Iowa, an application
for approval for a large scale non-residential development
for the following described premises located in Iowa City,
Johnson County, Iowa, to -wit:
Lot 2, BDI First Addition to Iowa City, Iowa. (3 acres). On
Highway H6 between H.J. Heinz and H. P. Smith buildings.
WHEREAS, said property is owned by the above-named
party and no dedications are required; and,
WHEREAS, the Department of Community Development and
the Public Works Department have examined the proposed large
scale non-residential development and have approved the same;
and,
WHEREAS, the said large scale non-residential develop-
ment has been examined by the Planning and Zoning Commission
and after due deliberation said Commission has recommended
that it be accepted and approved.
WHEREAS, said large scale non-residential development
is found to conform with requirements of the City ordinances
of the City of Iowa City, Iowa.
Recelvacl 8 Approved
By Th\a Legal �Deparfmznt
3/�
0
Resolution No. 77-234
Page 2
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF IOWA CITY, IOWA:
1. That the said plat is hereby approved as a large
scale non-residential development.
2. That the said large scale non-residential develop-
ment shall conform with all the requirements of the City of
Iowa City, Iowa, pertaining to large scale non-residential
developments.
3. That the City Clerk of the City of Iowa City, Iowa,
is hereby authorized and directed to certify a copy of this
resolution to the Office of the County Recorder of Johnson
County, Iowa, after final passage and approval as authorized
by law.
Passed and approved this 5th day.of July , 197 .
It was moved by Balmer and seconded by Selzer
that the Resolution as read be adopted, and upon roll call
there were:
AYES: . NAYS: ABSENT:
x
Balmer
x deProsse
x Foster
x Neuhauser
x Ferret
x Selzer
x Vevera n
1.
Mayor
ATTEST:
City Clerk
• 401y 5, 1977
Business Development Incorporated hereby agrees to deposit with the City Clerk
in escrow an amount equal to 10/13ths of the total cost of the sanitary sewer
referred to in the Agreement between William Bywater and the City of Iowa City
and agrees to other applicable terms and conditions in said agreement.
BUSINESS DEVELOPMENT INCORPORATED
By:John Daniel, President
REFERENCE: Large Scale Non -Residential Development Plan
Lot 2, BDI First Addition
JUL 519777 00,
ABBIE STOLF615
CITY CLERK
Received " Approved I
By The legal Depertm�nt
i-�s-zLQ2__.
RESOLUTION NO.
Resolution Setting Public Hearing on proposed leasing of the office
building located at the Iowa City Municipal Airport, but not including
the old united hangar attached thereto.
Whereas, Section 364.4 of the 19'17 Code of Iowa authorizes the
lease of municipal property when, in the opinion of the governing
body responsible therefore, it is not needed for municipal purposes, and
Whereas, pursuant to Section 330.17 of the Code of Iowa the Iowa
City Airport Commission has been vested with the control and management
of the Iowa City Municipal Airport, and
Whereas, the Iowa City Airport Commission has negotiated a lease
with McCrabb Mfg. Company for office headquarters, and
Whereas, it is necessary that a Public Hearing be held upon the
proposed lease pursuant to Section 362.3 of the 1977 Code of Iowa:
Now therefore be it resolved by the Airport Commission of the City
of Iowa City, Iowa, as follows:
1. Public Hearing is hereby set for the 23rd day of June, A.D.,
1977, at 7:30 o'clock, P.M., in the City Manager's Conference Room of
the Civic Center in Iowa City, Iowa, on the proposed lease with
McCrabb Mfg. Company for the office building, but not including the
old united hangar attached thereto on the Iowa City Municipal Airport.
2. Notice of said hearing is to be given by publication in the
Iowa City Press Citizen at least seven (7) days prior to said hearing.
3. A copy of the proposed lease shall be placed on file in the
office of the City Clerk of the City of Iowa City, Iowa for inspection
by the general public at least seven (7) days prior to said hearing.
It was moved by Perkins and seconded by Phipps that the Resolution
as read be adopted.
A two -third vote having been recorded in favor of the Resolution,
the Chairman declares the Resolution to have carried.
/s/
Claude Peterson, Chairman
Iowa City Airport Commission
1. Sponsor contacts Federal Aviation Administration (FAA)/State Aeronautics
(by telephone or letter).
2. Sponsor reviews FAA Advisory Circular AC 150/5900-1A, "The Planning Grant
Program for Airports", especially paragraphs 1 through 13.
3. Sponsor meets with FAA/State to discuss the application process and the
approved method for selection of a consultant.
4. Sponsor selects Consultant.* See para. 14 - 21.
5. Sponsor and Consultant prepare a preliminary description of work and cost
estimate, and submits it to FAA/State for informal review. See para. 8.
6. Sponsor and/or his Consultant notifies appropriate A-95 clearinghouses of
the proposed project. See para. 10.b.
7. FAA/State reviews the preliminary description of work and cost estimates,
and advises Sponsor as to acceptability.
8. Preapplication conference with the Sponsor, Consultant and FAA/State, if
necessary, to further discuss the proposed project. See para. 8.
9. Sponsor and/or Consultant begin preparation of the application. See para. 10.
10. Sponsor completes and executes the application, and submits original and two
(2) copies of application and attachments to FAA. See para. 9
11. FAA reviews application and determines whether the project is approvable.
12. FAA sends grant offer to Sponsor. Sponsor accepts and returns executed
Agreements to FAA with the resolution authorizing execution. See para. 13.
13. FAA reviews the execution of the Resolution and Grant Agreements and notifies
sponsor to issue a Notice to Proceed.
14. Master Plan Study begins. Responsibilitids of the sponsor during the course
of a study normally include:
a) Sponsor/Consultant furnishes Quarterly progress Reports. See para.
24-26 & 30.
b) Sponsor/Consultant furnishes preliminary study findings to FAA for
review'in accord with schedule established in scope of work. See
para. 24-26 & 30.
c) Sponsor submits Partial and Final "Request for Advance or Reimbursement"
(payment). See para. 33 - 39, 47 & appendix 3.
15. Final Master/System Plan Study Report. Sponsor furnishes FAA five (5) copies
of final product. See para. 32.
16. After Sponsor and FAA acceptance of the final report. Sponsor completes
Financial Status Report (FAA Form 5100-63) and Final Performance Status
Report. See para. 25b, 26 and 41.
*NOTE: No reimbursement for work performed before grant is issued (except Study
Design, where appropriate). See para. 4.
Further questions can be answered by contacting FAA, Airports Division, Planning
Branch, 601 East Twelfth Street, Kansas City, Missouri 64106 - Phone 816-374-2181.
s
RESOLUTION NO.
11
RESOLUTION AUTHORIZING THE AIRPORT COPM'IISSION TO ENTER
INTO A LEASE FOR THE OLD UNITED AIRLINES OFFICE
BUILDING LOCATED AT THE IOWA CITY MUNICIPAL AIRPORT.
WHEREAS, the old United Airlines office building located at the
Iowa City Municipal Airport was formerly rented to Mr. J. Newman Toomey,
and
WHEREAS, Mr. Toamy has now removed himself from the premises, and
WHEREAS, the Com fission now desires to rent this facility for a short
term to Mr. Virgil Flanagan, doing business as Peer Aare Services.
NOW, THEREFORE, BE IT RESOLVED BY THE IOWA CITY AIRPORT COMMISSION:
1. That the appropriate officer or officers of the Iowa City Airport
Commission are hereby authorized to enter into a lease agreement for the
old United Airlines office building located at the Iowa City Municipal
Airport with Mr. Virgil Flanagan, doing business as Peer Acme Services, a
copy of which lease agreement is attached to this resolution as Exhibit A,
and by this reference made a part hereof.
It was moved by lfiad y" and seconded by �6pGF_
that the Resolution as read be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
Passed and approved this j /-i day of /J'n Y , 1977.
ATTEST:
Secretary
g9�
Chairmen ---
3/87.
0 0
RESOLUTION NO.
RESOLUTION APPROVING "T Banger"
LEASE OF THE IOWA CITY MUNICIPAL AIRPORT
WHEREAS, pursuant to the provisions of Section
368.35 of the 1973 Code of Iowa, the Iowa City Airport
Commission has previously adopted a resolution setting
for public hearing the proposed lease between the Iowa
City Airport Commission and Iowa City Flying Service,
Inc., which lease covered ten newly constructed "T Hangers"
at said airport and provided a lease term from the 4 z
day of Q (� , 197A to December 31, 1981, and
WHEREAS, the provisions of the 1973 Code with
regard to notice of hearing have been complied with and
the Iowa City Airport Commission did on February 24, 1977
at 7:00 P.M. in the Engineering Conference Room of the
Civic Center in Iowa City, Iowa, hold a public hearing in
connection with said proposed lease, and
WHEREAS, following said public hearing the Iowa
City Airport Commission has considered the matter and
determined that it is in the best interests of all parties
that the proposed lease be approved and executed:
31
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NOW THEREFORE BE IT RESOLVED BY THE IOWA CITY
AIRPORT COMMISSION OF THE CITY OF IOWA CITY, IOWA, that
the proposed lease between the Iowa City Airport Commission
as lessor and the Iowa City Flying Service, Inc. as lessee,
be approved.
BE IT FURTHER RESOLVED that the Chairman and
Secretary of the Iowa City Airport Commission be directed
to execute and deliver to the Iowa City Flying Service, Inc.
copies of the executed lease as approved.
It was moved by and seconded by
4e�j 64E,5 that the motion be adopted.
Motion carried.
Carman -Iowa CityaAirport Commission
L E A S E
THIS AGPEDENT OF LEASE, made and entered into this -aQ_ day of
AM/ r , 1977, by and between the Airport Commission of
Iowa City, Iowa, a municipal corporation, hereinafter referred to as Lessor, and
Virgil Flanagan, doing business as Peer Acme Services, hereinafter referred to
as Lessee:
WITNESSETH:
The Lessor has this day leased and rented to the Lessee upon the terms and
conditions as hereinafter set forth, the following described premises situated
in Iowa City, Iowa, to -wit:
The old United Airlines office building located at the
Iowa.City Municipal Airport, but not including the hanger
attached thereto,
for the term of three months, commencing April 1, 1977, and ending June 30, 1977,
for a full term rental of four hundred and five dollars ($485.00), payable to the
Airport Manager, $13$.00 payable on April 1, 1977; $135.00 on May 1, 1977; and
$13$.00 on June 1, 1977.
The Lessee, in consideration of the above, has this date agreed with and
covenanted with the Lessor as follows:
1. The Lessee agrees not to sell or assign this lease or underlet said
premises or any portion thereof without the prior written consent of the Lessor.
2. The Lessee agrees to use the premises as office space as the term is
usually understood and for no other purpose.
3. The Lessee agrees on the termination of this lease to leave said pre -
raises in the condition in which they are found, normal wear and tear expected,
and to have the premises in a clean and presentable condition upon the termination
of this lease.
4. The Lessee is to furnish all utilities, including heat, during the term
of this lease and agrees that it will not allow or permit the plumbing system in
said building to freeze.
5. The Lessee further agrees to maintain the building in a neat and present-
able condition at all times, to do its own decorating, and to keep the grass mowed
and to trim the hedges in front of the building when the same shall need it. The
Lessee is not to make any alterations to said building without first obtaining the
prior written consent of the Lessor. The Lessee has the right to maintain a sign
advertising his business located in front of the leased premises.
3/
• -2- •
6. The Lessee agrees to hold the Lessor free of any liability or injury to
person or property in and about said premises arising out of the Lessee's use
of said premises and to protect the Lessor by obtaining a liability insurance
policy with the name of the Lessor endorsed thereon with limits of not less than
$25,000.00 for injury to any one person, $50,000.00 for injury in any one acci-
dent, and $5,000.00 for property damage. This policy shall be delivered to the
lessor and shall remain in the Lessor's possession during the term of this lease.
7. The Lessee agrees to observe all the laws of Iowa, all ordinances of
Iona City, and all Federal laws applicable to a tenant on said premises.
8. The Lessee agrees to pay all personal property taxes, sales taxes, social
security taxes and all other taxes that may or could become a lien upon the
property as they become due.
9. The Lessee agrees to permit the Lessor at all reasonable times to enter
said premises to view the same and to make such repairs as the Lessor may see
fit.
10. Upon any failure of the Lessee to comply with any of the terms, condi-
tions, or covenants of this agreement, the Lessor may, at its option, declare
a forfeiture of this agreement, and the lease and any and all rights thereunder,
whether thirty (30) days have elapsed or not, and may bring an action for forcible
entry and detainer regardless of the provisions of Chapter 648.18 of the 1975
Code of Iowa. The waiver of any rights hereunder by the Lessor does not consti-
tute a waiver of any other rights by the Lessor, or of any breach of any other
term, condition, or covenants.
11. In the event Lessor declares a forfeiture as provided for by this agree-
ment, the Lessee shall be liable, subject to the provisions hereinafter pertain-
ing to mitigation of damages, as liquidated damages for a sum equal to the rent
for the remainder of the term and other charges and obligations for said term
assumed under this agreement, including liabilities that would otherwise arise
under the covenants of indemnity if this lease were still in force and effect,
and the cost to the Lessor of performance of any covenants or responsibilities on
the Lessee's part to have been performed during the term of this lease, No
demand for rent shall be necessary to entitle the Lessor to the rights herein
agreed upon, and in the event the Lessee shall vacate the premises before the
expiration of the lease, the rent for the unexpired term shall immediately become
due and payable, subject to the mitigation provisions herein contained. The Lessee
agrees to pay 78 on all past due rent and to pay all reasonable expenses and
attorney fees connected with the enforcement of any provisions of this lease which
the Lessee fails to comply with.
E
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12. The Lessee specifically agrees that the Lessor shall have a lien for
the rent. and all costs as herein described at any time remaining unpaid upon any
and all property of the Lessee's used or kept on or about said premises during the
existence of this lease, whether said property is exezpt from execution and
attachment or not.
The Lessor, in consideration of the above, has this day agreed and covenanted
with the Lessee as follows:
1. The Lessor agrees to repair structural defects and defects in the plumb-
ing, heating, and electrical systems not caused by the use by the Lessee, wear
and tear excluded.
2. The Lessor specifically agrees that if during the term of this lease
the building or premises are so destroyed by fire or other elements or so damaged
Ias to render the premises wholly unfit for occupancy, so that they cannot be
repaired or replaced within thirty (30) days from the happening of said damage,
then the lease shall cease and become null and void from the date of said damage
or destruction and the Lessee shall surrender said premises and all interest therein
to the said Lessor and the Lessee shall pay rent only to the time of such surrender.
In case of the destruction or partial destruction of the premises so that they
can be repaired within thirty (30) days from the happening of said damage, then
rent shall not accrue after the damages and while repairs are being made, and the
Lessor shall repair the same with all reasonable speed and the Lessee shall
recommence payment of rent as soon as it recomrences use of the premises.
3. In the event of vacation of the leased premises by the Lessee prior to
the expiration of the term of the lease, and except as the same may be specifi-
cally provided under the provisions of this lease relative to the destruction of the
leased premises by fire or other casualty, the Lessor shall immediately attempt to
relet the leased premises to a satisfactory tenant and thereby mitigate the damages
to the Lessee.
IOM CITY AIRPORT CMUSSION
Chairman
By:
Secretary
RESOLUTION NO. 77-235
RESOLUTION APPROVING CLASS Class C
LIQUOR CONTROL LICENSE APPLIMTM
BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA,
that a Class C Liquor Control License application
is herebya proved for the following named person or
persons t the following described location:
Anthony Mastrey dba/Valentino's, 115 E. College
Said approval shall be subject to any conditions tor re-
strictions hereafter imposed by ordinance or State law.
The City Clerk shall cause a recommendation for approval
to he endorsed upon the application and forward the same
together with the license fee, certificate of financial
responsibility, surety bond, sketch of the premises and all
other information or documents required to the Iowa Beer
and Liquor Control Department.
It was moved by 'Foster and seconded by Perret
that the Resolution as read—be adopted, and uponT`51r caiT
there were:
AYES: NAYS:
ABSENT:
Balmer x
deProsse x
Foster x
Neuhauser x _
Perret x
Selzer x
Vevera x
Passed and approved this 5th day of July 19 77 .
3/70
0
0
RESOLUTION N0. 77-236
RESOLUTION TO ISSUE CIGARETTE PERMITS
WHEREAS, the following firms and parsons have made application, filed the
bond, and paid the mulct tax required by law for the sale of cigarettes and
cigarette papers; therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that the applications
be granted and the cigarette bond now on file in the office of the City Clerk be
and the same are hereby approved, and the City Clark be and he is hereby directed
to issue a permit to sell cigarette papers and cigarettes to the following named
persons and firms:
see attached list for 1977-78 permit applicants
It was moved by Foster and seconded by Perret
that the Resolution as res e a opted, and upon roll ca there
were:
Passed this 5th
NAYS: ABSENT:
day of July , 19 77
3/9/
AYES:
Balmer
X
deProsse
X
Foster
X
Neuhauser
X
Perret
X
Selzer
X
Vevera
X
Passed this 5th
NAYS: ABSENT:
day of July , 19 77
3/9/
0
CIGARETTE PERMITS - July 1, 1977 through June 30, 1978
78-98 - Gabe 'n' Walkers, 330 E. Washington
78-99 - John's Grocery, 401 E. Market
78-100 - Pagliai's Pizza Palace Ltd., 302 E. Bloomington
78-101 - Discount Dan's Shell, 933 S. Clinton
78-102 - Deadwood Tavern, M Clinton Street Mall
78-103 - Tuck's Place, 210 N. Linn
78-104 - The Goody Shop, Clinton St. Mall
32
RESOLUTION NO. 77-237
RESOLUTION TO ISSUE DANCING PERMIT
BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA,
that a Dancing Permit as provided by law is hereby granted
to the following named person and at the following described
locations upon his filing an application, having endorsed
thereon the certificates of the proper city officials as to
having complied with all regulations and ordinances, and
having a valid Class "B" Beer Permit, to wit:
EECH dba/Gabe 'n' Walkers, 330 E. Washington
It was moved by Foster and seconded by Perret
that the Resolution as read be adopted, and upon rol ca 1 t ere
were:
AYES:
Balmer
x
deProsse
x
Foster
X
Neuhauser
x
Perret
X
Selzer
x
NAYS: ABSENT:
Vevera x
Passed and approved this 5th day of July
197 7
31C72
RESOLUTION NO. 77-239
A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE
CONTRACTS FOR SENIOR CITIZEN SERVICES IN IOWA
CITY, IOWA, AREA WITH THE JOHNSON COUNTY COUNCIL
ON AGING
WHEREAS, the City Council of Iowa City, Iowa, deems it in the public interest
to provide the senior citizens in the Iowa City, Iowa, area with services and
programs, and
WHEREAS, the Johnson County Council on Aging will provide direct services
and sponsor programs which will directly benefit the senior citizens in Iowa
City, and
WHEREAS, the Johnson County Council on Aging is a non-profit organization
which is organized and operates under the State laws of Iowa, and
WHEREAS, the City of Iowa City is empowered by the State law to enter
into contracts and agreements,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that
the Mayor be authorized to execute the attached contract and by this reference be
made a part hereof, and the City Clerk be made to certify the said agreement.
It was moved by Selzer and seconded by deProsse
that the Resolution as read be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X Balmer
X deProsse
X Foster
X Neuhauser
X Perret
X Selzer
x Vevera
Passed and approved this 5th day of July 1977.
Mayor
Attest:
City Clerk
RECEIVED &
B HE LEGAL
DEP 21 1l ENT
319
i
AGREEMENT
This Agreement was made and entered into on the _ i� day of (.L,
1977, by and between the City of Iowa City, Iowa, a municipal corporation herein-
after referred to as the "City," and the Johnson County Council on Aging, hereinafter
referred to as the "Council on Aging," for a one-year period beginning July 1, 1977,
and ending June 30, 1978.
Such contract of employment to be subject to the following ternis and conditions
and stipulations, to wit:
The Council on Aging shall not permit any of the following employment practices:
a. To discharge from employment or refuse to hire any individual because
of their race, creed, color, national origin, religion, age, sex, marital
status, sexual orientation or disability.
b. To discriminate against any individual in terms, conditions, or privileges
of employment because of their race, creed, color, national origin, religion,
age, sex, marital status, sexual orientation or disability.
I. SCOPE OF SERVICES
The Council on Aging agrees to provide the direct services and sponsor programs
which will directly benefit the senior citizens in the City of Iowa City. Included
on the Council on Aging staff shall• be a full-time director who shall plan and direct
service programs to meet the needs of senior citizens in the community.
II. GENERAL TERMS
1. The City of Iowa City shall pay to the Council on Aging the sum of $17,500
($1,458.33/month) with the agreement between the parties that the said money shall
be used toward salary for the full-time director. The remaining amount may be used
for, but not limited to, office supplies and telephone services. The Johnson County
Board of Supervisors will continue to provide office space.
2. The City will transfer funds monthly to the Council on Aging.
3. For the purposes of the Agreement, the director is an employee of the Johnson
County Council on Aging and any fringe benefits received by the director shall be
through the Council on Aging. The director of the Council on Aging shall adhere to
the personnel policies formulated by the Council on Aging.
4. The Council on Aging, acting as its own agent, agrees to defend, indemnify,
and save harmless the City of Iowa City, Iowa, its officers, employees, and agents
from any and all liability or claims of damages arising under the terms of the
Agreement, or for any wrongdoings caused by the Council on Aging staff including,
but not limited to, injuries to persons or properties served by or coming into
contact with the Council on Aging.
5. The Council on Aging shall maintain in full force and effect a comprehensive
liability insurance policy executed by a company authorized to do insurance business
in the State of Iowa in a form approved by the City Manager. The minimum limits
of such a policy shall be as follows:
To cover the insured liability for personal injury or death in the amount
of $500,000 and for property damage of $10,000.
The failure of the Council on Aging to maintain such a policy in full force and effect
shall constitute immediate termination of this Agreement and of all rights and privileges
contained herein.
6. The Council on Aging will provide the necessary accounting for payroll and
supplies.
7. The Director for Council on Aging will submit monthly progress reports to the
City Council of Iowa City.
8. This contract may be terminated upon thirty days notice by either party. All
outstanding bills are to be paid upon termination within the thirty -day period and
with no liability of the City beyond that thirty -day period.
FOR THE CITY:
ATTEEST�:
//J
Al y02
COUNCIL ON AGING:
ATTEST:
"f% ��"• � ` „_tom/ � c , � �1���/
AGREEMENT CXPiLlGI C -�TreZ�kg
This Agreement was made and entered into on the S-Zt day of 0
1977, by and between the City of Iowa City, Iowa, a municipal corporate , Wein-
after referred to as the "City," and the Johnson County Council on Aging, herein-
after referred to as the "Council on Aging," for a one-year period beginning July
1, 1977, and ending June 30, 1978.
Such contract of employipent to be subject to the following terms and conditions
and stipulations, to wit: \
The Council on Aging shall not permit any of the following employment
practices:
a. To discharge from employment or refus to hire any individual because
of their race, creed, color, national origin, religion, age, sex, marital
status, sexual orientatioor disability.
b. To discriminate against an indivi�ua 1 in terms, conditions, or privileges
of employment because of their race, creed, color, national origin, religion,
age, sex, marital status, s �ual orientation or disability.
I. SCOPE OF SERVICES /
The Council on Aging agrees to pr'vide the direct services and sponsor programs
which will directly benefitthe senior itizens in the City of Iowa City. Included
on the Council on Aging staff shall b a full-time director who shall plan and direct
service programs to meet the needs of se for citizens in the community.
II. .GENERAL TERMS
1. The City of Iowa City shall pay to he Council on Aging the sum of $17,500
($1,458.33/month) with the agree nt betwe n the parties that the said money shall
be used toward salary for the fyy,1-time di``e''ctor. The remaining amount may be used
for, but not limited to, office supplies an telephone telephone services. The Johnson County
Board of Supervisors will cont nue to provi a office space.
2. The City will transfer/funds monthly td, the Council on Aging.
3. For the purposes of Oe Agreement, the erector is an employee of the Johnson
County Council on Aging a any fringe benefit received by the director shall be
through the Counci/wrong
ng. The director of he Council on Aging shall adhere to
the personnel polimulated by the Counci on Aging.
4. The Council , acting as its own ag nt, agrees to defend, indemnify,
and save harmless of Iowa City, Iowa, it officers, employees, and agents
from any and all lor claims of damages a ising under the terms of the
Agreement, or for doings caused by the uncil on Aging Staff including,
but not limited toes to persons or propert es served by or coming into
contact with the Cn Aging.
5. The Council/on Aging shall maintain in full force and effect a comprehensive
liability insura ce policy executed by a company authorized to do insurance business
in the State of Iowa, in a form approved by the City Manager. The minimum limits
of such policy shall be as follows:
To cover the insured liability for personal injury or death in the amount
of $500,000 and for property damage of $10,000.
Each policy shall contain the following endorsement: ^
"It is expressly understood and agreed that this policy shall insure
against all claims, suits, damages, costs, losses and expenses resulting
in any manner from, arising out of or connected with the operations and
conduct of the Council on Aging activities by any agents, officers, or
employees of the Council On Aging."
"It is further understo\gd and agreed that before the insurance policy
to which this endorsement is attached maylbe suspended or cancelled, the
City of Iowa City, Iowa,y�v�ill be given thirty (30) days prior written notice
of such proposed suspensid or cancellation. It is further understood and
agreed that the obligation\of this policy shall not be affected by any act
or omission of the named insured, with respect to any condition or require-
ment attached thereto, nor b� any default of the insured in payment of the
premium, nor in the giving of�any notice required by said policy, or other-
wise, nor by the death, insole ncy, bankruptcy, legal incapacity, or inability
of the insured." '
The failure of the Council on Aging
shall constitute immediate terminati
contained herein.
6. The Council on Aging will provide
supplies,
intain such a policy in full force and effect
this Agreement and of all rights and privileges
necessary accounting for payroll and
7. The Director for Council on Aging will `submit monthly progress reports to the
City Council of Iowa City.
8. This Contract may be terminated upontirty days notice by either party. All
outstanding bills are to be pa'id upon termin tion within the thirty -day period and
with.no liability of the City'beyond that thi ty-day period.
FOR THE CITY: / `COUNCIL ON AGING:
ATTEST:
ITH
ctb,L
RECEIVED A ARPRO FD
.TrLEGAL ^D TMENT
AGREEMENTS /CONTRACTS
Attached
arreel
unexecuted copies of
g2 .
as signed by the Mayor.
After their execution by the second party, please route
1) `
2) n /�
3) �.l.o • w�.c. t� l It r�
4) 0
5)
is to be responsible for
completion of this procedure.
Abbie Stolfus
City Clerk
1
i
kmwrION NO. 77-240
RESOLUTION AUTHORIZING THE CITY ATTORNEY TO OBTAIN PATENTS
FROM THE STATE OP IOWA FOR CERTAIN STREETS AND ALLEYS LOCATED
WITHIN THE CITY OF IaA CITY.
WHEREAS, On March 3, 1839, the Congress of the United States of America
appropriated a section of land to the Territory of Iowa for purposes of
establishing a seat of government, and
WHEREAS, the Council and House of Representatives of the Territory of
Iowa authorized certain commissioners to select a site for such seat of
government, and subsequent thereto accepted a plat dated July 12, 1839, which
set forth the streets, alleys, other public lands and the layout of lots
within said plat, and
WHEREAS, the City of Iowa City was incorporated by the Fourth General
Assenbly of the State of Iowa in 1853, and
WHEREAS, certain streets and alleys, as specified in Exhibit A, attached
hereto and by.this reference made a part hereof, are located within the plat
submitted to and approved by the Territorial Legislature, and
WHEREAS, significant questions have arisen as to the ownership of such
streets and alleys, and
WHEREAS, said streets and alleys are within the Project Area of Urban
Renewal Project Iasa R-14, and
WHEREAS, the State of Iowa is authorized pursuant to Chapter 403 of the
1977 Code of Iaaa to dedicate, sell, or convey any of its interest in any
property located within an Urban Renewal Area to a municipality for the pur-
pose of aiding in the carrying out of an Urban Renewal Project, and
WHEREAS, full and legal title to said streets and alleys by the City of
Iowa City is essential to the successful carpletion of Urban Renewal Project
Iowa R-14, and
WHEREAS, no specific appraisal has been made as to the value of said
streets and alleys.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOLVA CITY,
IOWA, that the City Attorney is hereby authorized to offer the sum of One Dollar
and other valuable consideration to the State of Iowa for a separate patent
for each street and alley set forth in Exhibit A attached hereto, and
BE IT FURTHER RESOLVED, that the City Treasurer is hereby authorized to
issue checks in payment therefor.
It was moved by Foster and seconded by deProsse
that the Resolution as read be adopted, and upon roll call there were:
AYES:
NAYS: ABSENT:
x
Bahmr
x
deProsse
x
Foster
x
Neuhauser
x
Perrot
x
Selzer
x
Vevera
308
• EXHIBIT A •
LEGAL DESCRIPTIONS
The College Street right of way from the west right of way line of Clinton
Street to the east right of way line of Capitol Street in Iowa City, Johnson
County, Iowa, according to the recorded plat thereof.
The Capitol Street right of way from the south right of way line of Burlington
Street to the north right of way line of Court Street in Iowa City, Johnson
County, Iowa, according to the recorded plat thereof.
The east -west alley frau the west right of way line of Clinton Street to
the east right of way line of Capitol Street in Block 84, in Iowa City,
Johnson County, Iowa, according to the recorded plat thereof.
Theeast-west alley from the west right of way line of Clinton Street to
the .east right of.way line of Capitol Street in Block 83, in Iowa City,
Johnson County, Iowa, according to the recorded plat thereof.
The east -west alley frau the west right of way line of Linn Street to the
east right of way line of Dubuque Street in Block 64, in Iowa City, Johnson
County, Iowa, according to the recorded plat thereof.
The north 120 feet of the north -south alley in Block 101, in Iowa City,
Johnson County, Iowa, according to the recorded plat thereof.
Res. No. 7700 -Z-
Passed and approved this 5th day of
61,
July
1977.
Q. ALPLOWLA
Mayor
ATiBSP: .
City Clerk
RECEIVED & APPROVED
BY THE LEGAL DEPARTMENT
..i_l��'1L171
0 • 'A
RESOLUTION NO. 77-241
RESOLUTION ESTABLISHING A TRAVEL POLICY
REGULATING TRAVEL FOR MUNICIPAL PURPOSES
WHEREAS, during the conduct of municipal affairs, officers, employees,
and agents of the City of Iowa City incur various travel related expenses, and
WHEREAS, it is necessary to reimburse individuals who incur such expenses
while conducting official City business, and
WHEREAS, the City Manager has formulated a travel policy, which is attached
to this resolution and by this reference made a part hereof,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, that the attached travel policy be adopted as the official travel policy
governing expenses incurred by municipal officers, agents, and employees while
on official business.
It was moved by deProsse and seconded by Foster
that the Resolution as read be adopted and upon roll call there were:
AYES: NAYS: ABSENT:
x Balmer
x deProsse
X Foster
X Neuhauser
x Perret
X Selzer
X Vevera
Passed and approved this 5th day of July 1977
Attest: �Gn�
City Clerk
E
RECEIVED &QA�PPROVED
BY TII�FC�AL DEP WNA...tdENT
3206fi
•
PROPOSED TRAVEL POLICY
JUNE, 1977
TABLE OF CONTENTS
SECTION 1 - GENERAL INFORMATION . . . . . . . . . . . . . . . . . . .
Policy. . . . . . . . . . . . . . . . . . . . . . . . . .
Applicability . . . . . . . . . . . . . . . . . . . . . . . . . .
Responsibility of Department Head . . . . . . . . . . . . . . . .
Responsibility of Employee/Official. . . . . . . . . . . . . . .
Limitations on Travel . . . . . . . . . . . . . . . . . . . . . .
SECTION 2 - TYPES OF TRAVEL OR REIMBURSABLE EXPENSES. . . . . . . . .
Educational. . . . . . . . . . . . . . . . . . . . . . . . . . .
Operational. . . . . . . . . . . . . . . . . . . . . . .. . . .
MovingExpenses . . . . . . . . . . . . . . . . . . . . . . . . .
Pre -Employment Interview . . . . . . . . . . . . . . . . . . .
Miscellaneous . . . . . . . . . . . . . . . . . . . . . . . . . .
SECTION 3 - PROCEDURES FOR FILLING OUT FORMS . . . . . . . . . . . . .
Types of Forms Used . . . . . . . . . . . . . . . . . . . . . . .
Directions For Use . . . . . . . . . . . . . . . . . . .. . . .
Advances . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Receipts. . . . . . . . . . . . . . . . . . . . . . . . . . . .
SECTION 4 - TRANSPORTATION . . . . . . . . . . . . . . . . . . . . . .
Policy . . . . . . . . . . . . . . . . . . . . . . . .
Modes of Transportation . . . . . . . . . . . . . . . . . . . . .
SECTION 5 - LODGING . . . . . . . . . . . . . . . . . . . . . . . . .
Policy.............................
- SECTION 6 - MEALS . . . . . . . . . . . . . . . . . . . . . . . . . .
Policy. . . . . . . . . . . . . . . . . . . . . . .
Meals During Meetings. . . . . . . . . . . . . . . . .
Payment of Expenses of Non -City Employees. . . . . . . . . . . .
SECTION 7 - MISCELLANEOUS FEES . . . . . . . . . . . . . . . . . . . .
Registration Fees. . . . . . . . . . . . . . . . . . . .
Parking, Telephone, and Tips . . . . . . . . . . . . . . . . . .
Exceptions . . . . . . . . . . . . . . . . . . . . . . . . . . .
PAGE
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SECTION I - GENERAL INFORMATION
POLICY
Officials and employees required to travel out of Iowa City in the
interest of the City may do so at City expense in accordance with
the following regulations and limitations. For the purpose of this
policy, official travel shall include the following types of
travel: operational, educational, moving expenses and pre-employment
(see definitions in Section 2).
2. APPLICABILITY
This policy applies to all City employees, prospective employees
who travel for pre-employment interviews, councilmembers and
commission or board members.
Prior to any official travel, employees and appointed officials
must obtain approval from their respective Department Heads and the
City Manager.
Councilmembers must obtain the prior approval of the City Council.
A simple majority is required.
The City Manager will sign all Council requests in order to certify
date of Council approval and the Finance Director will certify fund.
availability. For the purpose of approval and reimbursement,
employees/officials must submit Travel -Authorization Form T-1 prior
to departure and Expenditure Detail Form T-2 upon return (see
instructions in Section 5).
3. RESPONSIBILITY OF DEPARTMENT HEAD
Before submission for approval of the City Manager, it will be the
responsibility of the Department Head to insure that adequate funds
are budgeted and unexpended for the estimated cost of the travel
request. If funds are not available, a budget amendment sheet
shall be included for its allocation. The Department Head also
will justify on Form T-1 the reason for the employee/official's
travel and the expense.
4. RESPONSIBILITY OF EMPLOYEE/OFFICIAL
It will be the responsibility of each employee/official traveling
as an official representative of the City of Iowa City to maintain
sufficient documentation of expenses incurred during the trip to
aid in completing the expense form and to document any expenditures.
LIMITATIONS ON TRAVEL
The number of employees/officials attending the same conference or
meeting held within the State of Iowa shall not exceed the minimum
number of employees/officials the Department Head deems necessary
to accomplish the goals established by the department for such
attendance. Normally, approval will not be granted for more than
two employees/officials to attend the same conference or meeting in
the Midwest. In all other areas of the country, approval will
normally be restricted to one employee/official. Obviously, special
circumstances will be considered. The number of councilmembers
attending the same conference or meeting is subject to the approval
of the council.
SECTION 2 - TYPES OF TRAVEL OR REIMBURSABLE EXPENSES
EDUCATIONAL
Attendance at professional meetings or conferences and training
sessions which increase the job knowledge and qualifications of the
City representative is considered educational travel. Department
Heads should consider providing for any employee appropriate educational
opportunities which are deemed to be in the City's interest.
2. OPERATIONAL
3.
Any travel outside the metropolitan area necessary to conduct City
business and/or to perform activities associated with the normal
duties of a department is considered operational travel.
MOVING EXPENSES
Moving expenses to be incurred by the City for a newly hired department/
division head when moving from outside the metropolitan area to
Iowa City will be approved by the City Manager in advance of a
position offer being tendered. The amount shall be the minimum
necessary for the City to attract the selected candidate.
The employee may select the carrier. However, the City will contract
for the service.
The department head will prepare for the Manager's approval a
letter of authorization to the selected moving company authorizing
such a move, specifying the extent of services desired, and thereby
obligating the City for the expenses incurred. The insurance
coverage desired will be detailed in the letter to the moving
company. In all cases the maximum insurance limit permitted by the
moving company will be authorized.
Payment for any moving expenses will not be allowed unless the
appropriate letter of authorization has been issued. After the
move has been completed a copy of the authorization letter along
with the invoices must be attached to Form T-1.
-2-
4
5
1
FA
3
4
0
PRE-EMPLOYMENT INTERVIEW
0
Transportation and accommodation expenses incurred by candidates
interviewed for positions with the City will be paid by the City
when such interviews are requested by the City with the City
Managers approval. Candidates for department/division heads or
professional positions are eligible for reimbursement under this
category. The concerned department will make arrangements for the
applicant's lodging and airfare. These expenses may then be billed
to the City. Incidential expenses incurred by the applicant must
be submitted on Form T-1 for reimbursements by the City.
MISCELLANEOUS
Meals during meetings and expenses of non -City employees are covered
in Sections 6 and 7.
SECTION 3 - PROCEDURES FOR FILLING OUT FORMS
TYPES OF FORMS USED:
A. Form T-1 - Travel Authorization: To be filled out at least
ten (10) working days before leaving, or as soon as possible
for unscheduled trips.
B. Form T-2 - Expenditures Detail: To be completed within three
(3) days after return.
DIRECTIONS FOR USE:
Directions for submission and routing procedures are written on
these forms.
ADVANCES:
In order not to make the employee on official travel incur a
financial hardship in paying for expenses as they are incurred, an
advance, not to exceed $50/day, for the estimated cost of the
travel will be granted if justified on Form T-1, Section III. It
will be the responsibility of the employee/official to return any
unused advance to the Finance Department cashier within 3 days
after return. It will also be the responsibility of the employee/
official in custody of an advance to cover any loss of City funds.
Travelers Checks are advised for out-of-state travel and/or advances
over $100 and under these circumstances the cost of Travelers
Checks will be borne by the City.
RECEIPTS
Expenses claimed for reimbursement normally will be documented by
receipts. Those expenses not documented by receipts will be
justified by the employee/official in writing upon his/her return.
Reimbursement will be based on actual expenses.
-3-
SECTION 4 - TRANSPORTATION
POLICY
All travel must be by the usually traveled (must. direct) route. On
those occasions when an indirect route is selected by an employee/
official, expenses will be reimbursed on the basis of a direct
route. All extra expenses due to indirect route will be borne by
the employee/official.
All transportation arrangements are to be made by the employee or
that individual designated in the department to do so. All employees/
officials are expected to use the most economical form of trans-
portation.
2. MODES OF TRANSPORTATION
A. Airfare
Reimbursement will be on the basis of coach airfare only. It
is the individual's responsibility to reserve their own airplane
tickets through a local travel agency which will bill the
City. When reserving a ticket, the standard requisition
procedures must be followed. Notice of any cancellation of
tickets should be given immediately to the Purchasing Division.
Travel to and from airports shall be by bus, limousine,
private or City vehicle. The taxi may be used only as a last
resort.
Special prior authorization for rental airplanes or chartered
airplanes must be obtained from the City Manager.
City Vehicles (also refer to City Vehicle policy)
City vehicles will be used for all in-state travel, unless
unusual circumstances warrant the use of alternative types of
transportation. Reimbursement will be made upon presentation
of receipts for gas and oil used.
Private Vehicles (also refer to City Vehicle policy)
The use of private vehicles for official travel requires prior
authorization of City Manager on Form T-1. Reimbursement will
be made on the basis of fifteen cents (15t) per mile by the
most direct route. If out-of-state travel is authorized via
personal car, the mileage reimbursement shall not exceed the
cost of coach airfare to the same destination. Likewise, meal
and lodging reimbursements will be based on the travel time by
air. All extra expenses incurred due to increased travel time
will be borne by the employee/official. In addition, extra
time away from work due to increased travel time will be
deducted from accumulated leave.
-4-
0 0
D. Rental Cars
Rental cars for official travel are prohibited unless prior
authorization is obtained from the City Manager.
E. Taxi Cabs
The use of taxi cabs shall be restricted to situations where
less expensive means of transportation are not available or
are impractical.
SECTION 5 - LODGING
1. POLICY
Reimbursement for lodging will be limited to the minimum number of
nights required to conduct the assigned City business. Employees
will be reimbursed at a rate not greater than the cost of a medium
priced single room suitable for the purposes of employees/officials
on City business. If the lodging receipt includes expenses of non -
City employees, reimbursement will be based on the price of an
equivalent single room as certified by the innkeeper on the receipt
or other documentation.
SECTION 6 - MEALS
1. POLICY
Employees/officials will be allowed three (3) meals for each full
day of travel. This three (3) meal allotment will be reduced while
attending conventions which include pre -paid meals. No reimburse-
ment will be made for entertainment or for meals of persons other
than City employees unless such expenses are specifically approved
by the City Manager. Reimbursement for alcoholic beverages is
prohibited.
2. MEALS DURING MEETINGS (within metropolitan area)
Reimbursement will be made only if documented that it was necessary
to hold a meeting during a meal time hour outside of regular working
hours or if the employee is required to attend a meeting on City
business which normally he/she would not attend. Prior approval
shall be obtained from the City Manager and appropriate documentation
submitted for petty cash reimbursement.
3. PAYMENT OF EXPENSES OF NON -CITY EMPLOYEES
Form T-2 must be used if the expenses are more than ten dollars
($10.00). If less than $10.00, petty cash is used for reimburse-
ment. Documentation of expenses must accompany both forms of
reimbursement requests. Prior approval of the City Manager is
required.
3
2
9
•
SECTION 7 - MISCELLANEOUS FEES
REGISTRATION FEES
The (:il.y will pay the actual cost of fees associated with conference
or uaeel.inq registration. If pre -registration is requested, attach
registration form to T - i. If the fee is paid by the employee/official
at the meeting, a receipt shall be attached to Form T-2 as proof of
payment.
PARKING, TELEPHONE, AND TIPS
The following expenses are eigible for reimbursement provided that
receipts or documentation for such expenses are attached to Form T-2.
A. Parking fees
B. Telephone (for official business)
C. Tips (15% limit)
D. Travelers Checks (see Section 3 for limitations).
Other expenses will be considered for reimbursement upon justification
on Form T-2. Laundry and valet expenses are not reimbursable
expenses.
EXCEPTIONS
Exceptions may be allowed only upon presentation of documentation
and approval by the City Manager.
1.
T-1 TRAVEL AUTHORIZATION
CITY OF IOWA CITY
FILL IN COMPLETELY BEFORE DEPARTURE
REGULAR CHECK, RELEASE PROCEDURES APPLY
• 1 -Dept. Dirc_tor
2 -City Mana_=_r
3-Purchasinc Div.
REC'D
INSTRUCTIONS: Submit 2 copies (3 copies if advance or registration requested, 4 copes
if both requested). Only one person's expenses shall be included on this Travel Expe,Ise
Form, except if one person acts in guardian capacity for travel funds. After form is
completed, obtain department director's justification and signature and route to City
Manager for approval. Two copies of Form T-1 will be returned for attachment to T-2
after completion of travel.
I. TYPE OF TRAVEL (CHECK ONE)
( ) Operational ( ) Educational ( ) Pre -Employment* ( ) Moving E;:.:)enses*
*For these expenses, use Form T-1 only. Attach receipts and letter of authorizat`,on
(for moving expenses).
II. TRAVEL AUTHORIZATION REQUESTED FOR:
NAME -RECIPIENT OF CHECK
DEPARTMENT ACTIVITY 11
OTHER EMPLOYEES COVERED BY THIS AUTHORIZATION NAME OF CONFERENCE/ PURPOSE OF TRIP
a.m. a.m.
_ p.in. p.m.
CONFERENCE INCLUSIVE DATES DESTINATION DEPARTURE DATE RETURN DATE
ESTIMATED CITY EXPENSE
1. -Transportation:
( ) Airfare - Travel Agency to bill City
( ) City Vehicle - gas and oil costs
( ) Private Vehicle - (City Manager's Approval)
( ) Other:
2. Registration - Specify mailing instructions and underline desired
check release date.
( ) Mail check on 13 23 to: _
Payee
Address City State Zip
( ) OR: Return check to Dept. by 13 23.
3. Meals for person(s) for day(s).
4. Lodging.for person(s) for day(s).
TOTAL ESTIMATED CITY EXPENSE
COMPLETE REVERSE SIDE
ADVANCE REQUESTED
$
IV. DIRECTOR'S JUSTIFICATION FOR TRAVEL:
V. FUND AVAILABILITY:
TRAVEL BUDGET $_
YEAR-TO-DATE EXPENDITURE
BALANCE AVAILABLE FOR _
THIS REQUEST
I
Date
T-2 (.6/77)
• CITY OF IOWA CITY
EXPENDITURE DETAIL
ROUTING:
1 -Dept. Dir ctor
2 -Finance
REC'D
FILL IN COMPLETELY UPON RETURN
INSTRUCTIONS: Attach two copies (one with receipts attached) to Forms T-1. Return
any unused advance immediately to the Finance Cashier, attach receipt of this, and
route to Accounting. After reconciliation, 1 set of both forms will be returned to you.
NAME DEPARTMENT ACTIVITY V
INSTRUCTIONS: Please place each expense total in the "A" 'B"
appropriate column ("A" or "B"). PREPAID BY Off- F-
OR CHARGED PO:KET
TO CITY EX?ENSE
I
I? II
TRANSPORTATION (Check One):
Airfare ( ) City Vehicle -attach gas & oil receipts
( ) Private Vehicle- miles X 15¢ per mile or coach
airfare, whichever is less.
( ) Other:
LODGING
night(s) at $ each. If receipt includes expenses
of non -City employees, claim only for rate of equivalent single
room, as certified to by innkeeper on receipt.
III. MEALS (Attach receipts in chronological order):
DAY 1 DAY 2 DAY 3 DAY 4 DAY 5 DAY 6
Breakfast $ $ $ $ $ $
Lunch
Dinner
Tips
Total $ $ $ $ $ $
Use back of form if additional days are needed.
IV. REGISTRATION
V
VI
VII
MISCELLANEOUS EXPENSES (Document and attach receipts when
possible - use back of sheet if necessary)
w
$ $
CALCULATION OF TOTAL EXPENSE: TOTAL "A" $ + TOTAL "B" $ S
RECONCILIATION OF ADVANCE: TOTAL "B" $
LESS ANY ADVANCE $
() AMOUNT REQUESTED $
( ) AMOUNT RETURNED
COMPLETE REVERSE SIDE
II
$
S
i
$
S
$
$
CALCULATION OF TOTAL EXPENSE: TOTAL "A" $ + TOTAL "B" $ S
RECONCILIATION OF ADVANCE: TOTAL "B" $
LESS ANY ADVANCE $
() AMOUNT REQUESTED $
( ) AMOUNT RETURNED
COMPLETE REVERSE SIDE
II
The forementioned is a true and accurate accounting of expenses incurred in
conjunction with service performed for the City of Iowa City.
1 -Employee 2 -Department Director
Note: In addition, route 1 copy of Form T-3 to City Manager upon completion of
travel, and one copy to your Department Director.
FINANCE USE ONLY:
Reconciled by:
9
Date
FA
T-3
CITY OF IOWA CITY
EDUCATIONAL TRAVEL QUESTIONNAIRE
Instructions: Upon return, submit 1 copy to City Manager's office and one copy to
your Department Director (separate from T-1 and T-2)
NAME DEPARTMENT DI fS ON
1. What conference, workshop, or seminar did you attend?
2. Describe the value of the experience to you and the City.
3. Would you recommend that others also attend this activity at a future time:
Who would most'benefit - people in a similar position, subordinates?
/ D. Rental Cars
Rental cars for official travel are prohibited unless picr
authorization is obtained from the City Manager.
E. Taxi Cabs
The use of taxi cabs shall be restricted to si ations where
less expensive means of transportation are no available or
are impractical.
SECTION 5 - LODGING
1. POLIC
Reimburs ment for lodging will be limited to the minimum number of
nights re ired to conduct the assigned ity business. Employees
will be reg bursed at a rate not greate than the cost of a medium
priced singl room suitable for the p poses of employees/officials
on City busin S.
If the lodging re ipt includes expenses of non -
City employees, reimbursement will based on the price of an
equivalent singlyentertaimen
certifie by the innkeeper on the receipt
or other document
TION 6 MEALS
1. POLICY
Employees/officiallowed three (3) meals for each full
day of travel. Te 3) meal allotment will be reduced while
attending conventc clude pre -paid meals. No reimbursement
will be made for men or for meals of persons other than
City employees unh expe ses are specifically approved by
the City Manager.rsement for alcoholic beverages is prohibited.
9
LS DURING MEETING
(within metropolitan area)
Reimbursement will a made only if do um'
to hold a meeting uring a meal time h r
hours or if the ployee is required to
business which rma11y he/she would not
mid-day (lunch) will not be paid within t
documentation us
be submitted to the Ci
and for petZENSES
cash reimbursement.
3. PAYMEt1T OF OF NON -CITY EMPLOYEES
nted that it was necessary
outside of regular working
ttend a meeting on City
h
end. Meals during the
Iowa City area. Appropriate
Manager for approval
Form T-2 ust be used if the expenses are more tft4n ten dollars
($10.00) If less than $10.00, petty cash is use for reimbursement.
Docume ation of expenses must accompany both forms of reimbursement
reque s. Prior approval of the City Manager is req ired.
-5-
F
RESOLUTION N0. 77-242
A RESOLUTION ESTABLISHING A SCHEDULE OF FEES WITH
REGARD TO DELINQUENT WATER SERVICE ACCOUNTS.
WHEREAS, Ordinance No. 77-2841 provides that the City Council establish
by resolution a schedule of fees for delinquent water service accounts, and
WHEREAS, the City Council is desirous of establishing a fee which
reflects the costs incurred in processing delinquent accounts,
NOW, THEREFORE, BE IT SO RESOLVED BY THE CITY COUNCIL OF THE CITY OF
IOWA CITY, IOWA, that:
The Director of Finance is hereby authorized to charge the
amount of Three Dollars ($3.00) for each water service account
which has not been paid within thirty (30) days of the
billing date.
It was moved by deProsse and seconded by Foster
that the Resolution as read.be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
x Balmer
a deProsse
x Foster
x Neuhauser
x Perret
x Selzer
x Vevera
Passed and approved this 5th day of July
/ Mayor
ATTEST: � z
CITY CLERK
1977.
i35C7;I7FJ) & S'pR0w'D
320
I
6
RESOLUTION NO. 77-243
RESOLUTION APPROVING PLANS, SPECIFICATIONS, AND
FORM OF CONTRACT FOR THE JEFFERSON/MARKET
SIGNALIZATION PROGRAM FAUS M-40-30 (1) -- 81-52
WHEREAS, on the 23rd day of May, 1977, plans, specifications, and
form of contract from the Dept. of Public Works, Iowa City, IA, were filed
with the Iowa Dept. of Transportation, Ames, IA, for the construction of the
Jefferson/Market Signalization Program within the City of Iowa City, IA, and
WHEREAS, said program is to be funded in part by Federal Aid to
Urban Systems monies, and
WHEREAS notice of hearing on plans, specifications and form of
contract was published by the City of Iowa City, IA, as required by law:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
IOWA CITY, IA:
That the said plans, specifications and form of contract attached
to this Resolution and by this reference made a part hereof, are hereby
approved as the plans, specifications and form of contract for said
Jefferson/Market Signalization Program. Further, that bids will be opened
by the Iowa Department of Transportation on the 17th day of July, 1977.
It was moved by Foster and seconded by deProsse that the
Resolution as read be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X
X
X
X
X
X
X
Passed and approved this 5th
BALMER
dePROSSE
FOSTER
NEUHAUSER
PERRET
SELZER
VEVERA
day of July , 1977,
Mayor—
ATTEST:
City Clerk
R�c:ivad � �.op.-ovsJ
By Th: LegalDapartm2nt
RESOLUTION N0. 77-244
RESOLUTION ACCEPTING PAVING AND STORM SEWERS
IN PARTS 8, 9, 10 OF BRYN MAWR
WHEREAS, the Engineering Department has certified that the following
improvements have been completed in accordance with plans arra specifications
of the City of Iowa City,
Concrete paving in Bryn Mawr Heights Additions
8, 9, 10, as constructed by Metro Pavers, Inc.
of Iowa City, Iowa.
Storm sewer in Bryn Mawr Heights Additions 8,
9, 10, as constructed by Sammons Construction
Company, Inc., of Keokuk, Iowa.
Metro Pavers, Inc. and
AND WHEREAS, Maintenance Bonds for Sammons Construction Co ... Inc.are on
file in the City Clerk's office,
NOW TfEIWOBE BE IT RESOLVED by the City Council of Iowa City, Iowa,
that said improvements be accepted by the City of Iowa City.
It was moved by Selzer and seconded by deProsse
that the Resolution as read be accepted, and upon roll call there were:
BALMER
dePROSSE
FOSTER
NEUHAUSER
PERRET
SELZER
VEVERA
AYES NAYS: ABSENT:
x
passed arra approved this 5th day of July , 19 77 .
yA.A11I (' .
Mayor
ATTEST:
City Clerk- Revived A Approved
By Tno Loud baparhnant
Y