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HomeMy WebLinkAbout1977-07-12 Bd Comm. Minutes9 MINUTES CIVIL SERVICE COMMISSION June 28, 1977 RECREATION CENTER CONFERENCE ROOM Members Present: Anderson Hubbard Nusser Staff Present: Higdon Terronez RECOMMENDATIONS TO THE CITY COUNCIL None RECOMMENDATIONS TO THE CITY MANAGER AND STAFF None RECOMMENDATIONS TO THE CITY ATTORNEY None SUMMARY OF RELEVANT DISCUSSION The Commission meeting convened at 1:10 P.M. and immediately went into executive session to interview two (2) applicants for the position of Training Officer. i June Higdon was instructed to prepare the list of those eligible as directed by the Commission. The executive session closed and the Commission convened in public session. The fire promotional exam for Lieutenant and Captain, which has been scheduled for July 15, was announced and the Commission scheduled a 2:00 P.M. meeting to discuss Civil Service records and other miscellaneous.items. Meeting adjourned at 2:45 P.M. Prepared by June Higdon 3,22 3�v MINUTES • S IOWA CITY HOUSING BOARD OF APPEALS JUNE 14, 1977 ENGINEERING CONFERENCE ROOM MEMBERS PRESENT: Atkins, Burger, Louis, Pattschull MEMBERS ABSENT: Frantz, STAFF PRESENT: Barnes, Bowlin, Burke, Siders:., SUMMARY OF DISCUSSION AND ACTION TAKEN: Chairman Pattschull called the meeting to order and a roll call of the members was taken. Board member, Frantz was absent. Chairman Pattschull asked if there were any additions or corrections of the minutes of the meeting held on ' May 24, 1977. A motion made by Burger, seconded by Louis to approve the minutes as written. The motion carried unanimously. MR. BRUCE GLASGOW'S APPEAL Board to consider appealing Section 9.30, Minimum Housing Standards concerning corrective letter written for property located at 318 East Jefferson Street. Mrs. Sippel, the aunt of Bruce Glasgow is the owner of this residence. Mr. Glasgow, spokesman for Mrs. Sippel, asked the staff to outline just what had to be done to this residence in order to bring it into compliance. Mr. Glasgow proposed that when the staff commented he would outline it on the blaekboard and have the Board review it one at.a time. Staff member Burke commented on five basic items that would have to be brought into compliance. 1. There was no secondary egress; 2. There was cracked plaster in some of the rooms; 3. The first floor on the east end needs to be painted; 4. Several -of the bedrooms needed additional outlets; S. The boiler room needed 1 houring. Mr. Glasgow outlined these five items on the blackboard and verbally commented on all. Mr. Glasgow commented to the fact that item number 5, the 1 houring of the boiler room, was not necessary, however, that one had been completed. Mr. Glasgow then pointed -out item number -1,- which was secondary egress: He provided the Board with a floor plan of how the structure presently is layed out. He also nrnv;ded the Board with a letter from Larry Kinney, the Fire Marshall. Mr. Glasgow argued the point that by simply adding some 1 hour fire doors and 32 0 0 creating an enclosed exit passageway it would not be necessary to hang an additional ladder for secondary egressing, but could use the present system which in his opinion would be a better situation. There was some lengthy discussion between both Mr. Glasgow and the Board members on the secondary egress and on the rest of the items outlined on the blackboard. Chairman Pattschull closed the discussion and called for a motion. Chairman Pattschull recommended that the Board make a motion and vote on each item as outlined on the blackboard individually. A motion was made by Louis, seconded by Burger to allow Mr. Glasgow to take the two existing stairway and enclose them making one separate from the other, by.,complete 1 hour assembly and eliminating the proposed ladder to be hung off the roof. The motion carried unanimously. A motion was made by Burger, seconded by Louis that the require for the cracked plaster be waived. Legal Staff pointed out that the Board did not have the power to waive any of the requirements, therefore the motion was voted on and defeated. 0 to 4. A motion was made by Atkins, seconded by Burger to withdraw the recommendation of the Housing Inspector to repair the cracked plaster because it was not believed to be at this time a hazard. Nevertheless, it was pointed out that this would be reviewed at the annual inspections. This motion carried unanimously. Item number 3, painting of the first floor was not voted on because Mr. Glasgow verbally agreed to paint. A motion was made by Burger, seconded by Atkins to provide an additional convenience outlet making a total of two in all rooms outlined in the letter. This motion carried unanimously. As previously stated, item number S, the 1 houring of the boiler room was not voted on because Mr. Glasgow said that was at this time in compliance. Chairman Pattschull then directed the Secretary of the Board of Appeals to notify Mr. Glasgow of their decision in writing. Board of Appeals to consider Wayne Housel's appeal. Board to consider appealing painting the structure located at 20 S. Lucas Street in reference to a corrective letter issued by the Iowa City Housing Inspectors. Chairman Pattschull asked if there were any comments by either the staff members or -the Board. It was pointed out by Staff member Siders that the Housing Board had an appeal by the same person approximately one year ago on the same type of appeal on two different structures, and the Board denied the appeal. There being no further conversation, Chairman Pattschull closed the discussion and called for a motion. A motion was made by Atkins, seconded by Louis to sustain the letter of May 20, 1977 and have the work completed by November 1, 1977. The motion carried unanimously. Chairman-Pattschull then directed -the Secretary -of the Board to notify Mr. Housel of their decision in writing. MAE There being no further discussion, the meeting was adjourned. Complete proceedings of this meeting are recorded on Tape a3, Side 1, Number 850 through 2404. Prepared by: Approved by: 1 4 034JAe-Ug Glenn Siders Dick Pattschull Secretary, Board of Appeals Chairman, Board of Appeals - 3 - LIBRARY BOARD OF TRUSTEES SPECIAL MEETING WEDNESDAY, MAY 18, 1977 4:15 P.M., DIRECTOR'S OFFICE MEMBERS PRESENT: STAFF PRESENT: • Buchan, Bezanson, Farber, Hyman, Kirkman, Moore, Newsome, Ostedgaard, Richerson Eggers Summary of Discussion and Action Taken David Kirkman, Building Chairman, chaired the meeting. He gave a brief review of the progress towards a new building. It was suggested that Board members might want to be present at the public hearing for urban renewal amendmentson May 24. Kirkman and Eggers reported on their calls to former clients of architectural firms under consideration. The list was narrowed down pending two or three calls yet to be made, official action -will be taken at the next regular board meeting on the firms to be interviewed and interview dates will be set. Because of the City Council meeting with heads of board and commi- ssions on the 26th and other conflicts for several board members the regular May meeting was changed from Thursday, May 26, 4:15 to Friday, May 27th at 4:15 P.M. Suzanne Richerson will represent the board at the May 26th meeting. Re pectfully submitted, L, j(3LC%�v Lynda Ostedgaard O Secretary, Building Committee 3.2-:Z5? fJ MINUTES OF SPECIAL MEETING OF LIBRARY BOARD OF TRUSTEES THURSDAY, JUNE 23, 1977 7:30 P.M. PRESENT: Farber, Kirkman, Richerson, Moore, Buchan, Bezanson ABSENT: Hyman, Newsome STAFF: Eggers OTHERS PRESENT: League of Women Voters observer: Sheila Maybanks Summary of Discussion and Action Taken Building Chairman David Kirkman led the discussion evaluating the architects interviews held June 13, 14 0 15. There was unanimous consent to narrow the list to four firms and to visit buildings and talk with former clients and contractors who have been associated with the architectural firms. The next meeting on this subject was set for Wednesday, July 6 at 8:00 P.M. in the Director's Office. On motion of Richerson and on roll call vote there was unanimous consent to go into executive session at 8:50 P.M. for the purpose of :L discussing the director's salary for FY 1978. Following the executive session the Board returned to regular session at 9:10 P.M. Bezanson moved and Richerson seconded that the salary of the director be raised 7% from $1708 to $1828 per month for FY 1978. Unanimous. Bezanson moved, Ostedgaard seconded to amend Article II, Section 2 of the bylaws to substitute the word ',7une"for "July" and thus allow Board officers to be elected in June and take office on July 1. Unanimous approval. It was moved that Chairman Farber send a letter to Dr. Charles Sabiston regarding his concerns about library policies. Bezanson/ Ostedgaard. Meeting adjourned,10:20 P.M. Respectfully submitted, 7 ' N Linda Ostedgaard Secretary, Building Committee a MINUTES COMPREHENSIVE PLAN COORDINATING COMI711F JUNE 23, 1977 -- 7:30 P.M. ENGINEERING CONFERENCE ROOM MEMBERS PRESENT: Blum, Cain, deProsse, Jakohsen, Ogesen, Vetter MliMBERS ABSENT: Neuhauser, Perrot STAFF PRESENT: Geshwiler, Kraft, Lundquist, Simpkins GUESTS PRESENT: Emil Brandt, Barry Hokanson, Jerry Thompson, Isabel Turner Chairman Blum called the meeting to order. Geshwiler distributed results from the People's Guide and Survey, described the characteristics of the population that responded, and reviewed percentages with the committee. Ile explained that when cross -tabulations are available, the committee and staff will be able to take a more in-depth look at the survey results. The Johnson County Regional Planning Commission gave a presentation of the county Rural Land Use Plan Program. Barry Hokanson explained that the commission was preparing a second status report which would include the opinions and options they had received from rural residents of the county and various county agencies and organizations. Ile explained that to date, the commission had held a series of intensive meetings in rural parts of the county, and from these meetings had learned that many people do not understand what land use planning is (e.g., farmers confuse it with soil conservation), and identified five groups with an interest in the plan: anti -planning, farming interests, quality environment, efficiency of government services, and orderly growth. Hokanson outlined the conflicting interests of these groups. He stated that JCRPC had met with the Soil Conservation District, the County Health Board, the County Zoning Board, and would meet with the Board of Realtors and the League of Women Voters, to ask what impact these groups thought the rural land use plan would have on their work, and what policies they were now dealing with that might affect the plan. He distributed copies of comments from the Soil Conservation District and the Health Board, and minutes from the June meeting of the Citizens Advisory Committee. It was explained that JCRPC would like to have CPCC make similar comments either in writing or in statements at CPCC meetings which would be included in the minutes. Ogesen recommended that CPCC and JCRPC discuss the problem of land use regulation within the two-mile extraterritorial review area of Iowa City. lie cited the example of two -lot subdivision, where, in the past, people have been able to bring their son and daughter in and build them a house on part of their home- stead. Now all of a sudden these people must have this action reviewed by city staff and the Planning and Zoning Commission, and it is difficult to explain why it might not be in the best interest of the city to permit this. Ogesen hoped JCRPC's new report would provide some explanation of the reasons behind the city's actions in situations like this occuring within the two-mile extra- territorial area. Committee members agreed that it was a disservice to all concerned to have the county and city operating on different standards within this area. Blum stated 2.2X .. • 0 that he thought it would be appropriate for the city to develop a series of per- formance standards for the extraterritorial area, and for the county to have input into this. Cain informed the committee that the current planning and engineering staffs were already working on such standards. Cain cautioned the committee into taking too direct a role in JCRPC's report, so as not to create Cite impression that the city was trying to inflict its standards on the county. It was the consensus of the Committee that nothing more direct than a statement saying CPCC and JCRPC had met and discussed rural land use planning would appear in the report, and that the two groups would keep in touch on this subject. Geshwiler distributed worksheets for the proposed multifamily zones. Ile explained that data from the Special Survey had been used to form a sliding scale for parking requirements, which bases the number of spaces/dwelling unit on the number of bedrooms/dwelling unit. As the required number of parking spaces for a development increases, the area required per parking space decreases. It was the consensus of the committee that these parking requirements were too low. Vetter suggested that fewer parking spaces might encourage fewer cars, however, committee members felt that if insufficient onsite parking is provided, overflow parking will be channeled into the streets. A motion was made by Cain and seconded by Jakobsen to raise the requirements by .5 space each. Ogesen suggested that before this change is made, the staff should research other standards. Chairman Blum placed the motion on the agenda for vote at the next meeting. Geshwiler outlined the process by which the staff had determined open space requirements. Ile explained that requiring open space was based on the theory that where people have a progression of public to pri.vate space in their cnviron- mcnt, there is less crime and more identity with the area they live in. Mien outdoor living areas are included as part of dwelling units, care of the building site is more important to residents and landlords, and thus the building blends in better with the neighborhood. Ogesen suggested that government loaning agencies might give credit for balconies. Geshwiler stated that developers could be encouraged to build balconies if balcony space was counted as a bonus when calculating open space (i.e., a balcony could be counted as more than a shared yard). Blum asked if there were alternatives to balconies that would satisfy the goals of open space, such as front patios in complexes where each unit has a private entryway. The committee approved of the basic usable open space concept, and directed the staff to research additional ways of providing open space. Geshwiler told the committee that the open space requirements in the Rh1-160 zone had been halved because this zone would most likely occur in the downtown area where people would have easy access to other recreational opportunities. Blum asked about the parking requirements in this zone, and Geshwiler replied that MM -160 was a zone where parking requirements could be reduced to zero since residents would be in walking distance of most needs and thus would not need cars. Cain told the committee that she had spoken with the chairman of the Resource Conservation Commission and that the commission would enjoy seeing CPCC's current work on zoning. CPCC decided that copies of the proposed zones and other material should be sent to the Resource Commission, provided that everything was clearly stamped "preliminary". Geshwiler told the committee that copies of the proposed single-family zones had been distributed to city department heads, and that he expected to receive comments by .lune 30. Ile outlined the work schedule for the comprehensive pian as follows: The staff will prepare a list ul' issue questions and alternatives to he given to CPCC for review. CPCC will then send these issues to Council for comment and revision, after which the planning staff will analyze the Possible impact of each alternative on the basis of eight eritera including social equity impact, economic, ecological, neighborhood, legal, efficiency, municipal budget, and personal freedom impacts. CPCC will review these evaluations and recommend preferred alternatives to Council. Council will make changes and informally choose alternatives, and from these alternatives the staff will draft Goals and Objectives. The committee favored this approach. A meeting was scheduled for June 29, 1977, at 7:30 P.M. in the City Manager's Conference Room. The meeting was adjourned. Prepared by: Debbe Simpkinsr, DCD, Approved by: /& Patt Cain Secretary, CPCC I lk 0 Iowa city EW NOTICE THE CITY COUNCIL OF IOWA CITY IS CONSIDERING AN APPOINTMENT TO THE FOLLOWING COMMISSION: `HUMAN `RIGHTS':=COMMISSION One vacancy - Unexpired Term August 16, 1977 - January 1, 1980 The duties of the members of the Human Rights Commission are to provide for the general welfare of the citizens of Iowa City by studying the relation- ships of people of various races, colors, creeds, religions, nationalities, - sexes and ancestries living within the community. To provide procedures for the.operation of said Commission to eliminate prejudice, intolerance, bigotry and discrimination in the City of Iowa City. To provide for the general welfare of the citizens of Iowa City, Iowa, by declaring discrimina- tory practices in the areas of public accommodations, employment and the -°`leasing, 'sale, financing or showing of real property to be against public policy and to provide procedures for the investigation of complaints and conciliation and to provide for enforcement. Iowa City appointed members of boards and commissions must be qualified voters of the City of Iowa City. This appointment will be made at the'Augustp�16 •19771, meeting of the City Council at 7:30 P.M., in the Council Chambers. Persons interested in being considered for this position should contact the City Clerk, Civic Center, 410 East Washington. Application forms are available from the Clerk's office upon request. CITY OF IOWA CITY CIVIC CENTER, 410 E. WASHINGTON ST. IOWA CITY, IOWA 52240 319.354-1800 32y 0 Clara Oleson Jane L. Eikleberry Oleson & Eikleberry Attorneys Suite 6, Paul -Helen Building Iowa City, Iowa 52240 June 27, 1977 11r. Tom Scott, Chairperson Inwo City Human Rights Commission Civic Center lawn City, Iowa 527.40 Dear Tom: n u (319) 354.4056 This is to advise you that I am resigning from the Commission effective July 15, 1977 due to a change of residence to Coralville. This is a move that I did not anticipate in January and apologize for any resulting inconvenience. I have kept a file of all documents received and shall return these to Candy; perhaps some printing costs shall be saved in orienting a' new commissioner. It was a brief association but a good one for me and you can be assured of all my wishes and hopes for the future good actions of the Commission. Please do not hesitate;to contact me if there is an area in which I can be of service. My best, ou. - Clara Oleson CO/vm 1