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HomeMy WebLinkAbout1977-07-26 Bd Comm. Minutes0 0 MINUTES RESOURCES CONSERVATION COMMISSION JUNE 28, 1977 4:30 P.M. CIVIC CENTER CONFERENCE ROOM MEMBERS PRESENT: Bolnick, Dague, Denniger, Eide, Hotka, Houck, Stager. STAFF MEMBERS PRESENT: Tinklenberg. RECOMMENDATIONS TO THE CITY COUNCIL That the City Council pursue the University of Iowa's offer of providing the Delta 2000 system for the control of the proposed new Heating, Ventilating, and Air Conditioning system in the Civic Center building. CORRESPONDENCE TO THE CITY COUNCIL In response to the City Council's request that the Resources Con- servation Commission look at the water situation, a Sub -committee on Water and Waste Conservation has been established and further study is necessary to see if there is a water problem in Iowa City and make recommendations on methods of conserving water. The Bylaws have been adopted and are enclosed for the City Council's approval. SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN The June 15, 1977 minutes were amended on Page 1 under RECOMMENDATIONS TO THE CITY COUNCIL to read: That the City Council request a computer study, of the Civic Center building, using data provided by the City, dealing with the current and the required illumination, the dynamic loading of the building, and the solar admitted by the windows, in connection with the study of the design of the various mechan- ical systems; to be carried out in connection with contract drawings. Stager moved, Houck seconded, the minutes approved as amended. Approved. Eide and Dague abstaining. BYLAWS * Bolnick moved, Dague seconded, the Bylaws be adopted as amended. Approved unanimously. A copy is attached to the Minutes. WATER SITUATION Denniger reported that the City Council has directed the Resources Conservation Commission to look at the water situation. Presently on an average day the City uses 4 million gallons of water. On peak days it uses 73; million gallons. At the present the river is flowing at 75 cubic feet per second, which one of the Commissioners estimated to be approximately 45 million gallons per day. 327.2 Dague noted that the University water plant has the capacity to pump 4 million gallons per day, but the University generally uses far less. The University's power plant was also mentioned as a major water user and if there was a shortage it probably would be affected first. Denniger pointed out there are three areas which can be focused on immediately: (1) lawn sprinkling should be limited, (2) all watering except for new plantings should be limited, and (3) something must be done about toilets which use 5 to 9 gallons of water per flush. Studies show that an average family of four uses 255 gallons of water a day. Of that, 100 gallons is used for flushing toilets and 88 gallons for bathing --meaning over 70% of a home's water use is in the bathroom. A member of the Johnson County Board of Health noted that the recommended way to conserve water when you have a large toilet tank is to fill a plastic quart jug with sand, rock, or water and place it in the tank instead of a brick because a brick can disintegrate in the water and cause problems. Dauge noted that this represents only a small percentage of the total water consumed and will not solve any water problem by itself. * Bolnick moved, Dague seconded, that a Water and Waste Conservation Sub -committee be established to determine and make recommendations concerning methods of conserving water and to see if there is a water problem in Iowa City. Approved unanimously. Dague, Eide, and Denniger were appointed to the Sub -committee. In response to an offer of help from the Johnson County Board of Health, the Sub -committee was instructed, by Denniger, to coordinate activities with the Board of Health. ASHRAE 90-75 * Following a short discussion of ASHRAE 90-75, Bolnick and Houck were appointed to form a Preamble Sub -committee to write a laymen's outline for the energy standard. AMES SOLID WASTE RESOURCE RECOVERY SYSTEM The slide presentation was made by Dague. Ames uses their refuse to supplement the coal used for power generation, which makes the use of a higher sulfur content coal possible. The refuse is shredded into 1; inch pieces and then goes through an Air Density Separator which separates the light conbustible material from the heavy material by an updraft air flow. The light conbustable material is then conveyed to a storage bin prior to burning. The heavy non-conbustable material is processed by the use of magnetic separaters, trommel screens, and eddy -current type separators. The non -recyclable material is disposed of in a sanitary landfill. 0 0 The Ames system has a capacity of 50 tons per hour but it is currently receiving only 200 tons per day. Dague pointed out that while the technology is there a major difficulty in setting up a project of this type is establishing the institutional arrangements. UNIVERSITY INFARED ENERGY LOSS SURVEY Houck displayed the Infared Energy Loss Survey of the University of Iowa, made by Daedalus Enterprises Inc., of Ann Arbor, Michigan, on November 22, 1976. The fly over study was made at Midnight and shows the heat loss of each building through its roof. Because of the configuration of the University's campus most of the downtown area was included in the survey. The Commissioners felt this type of a study would be useful for approaching people and advising them. Houck presented an offer from the University of Iowa to the City for the use of its Honeywell Delta 2000 system for the monitoring of the environment of the Civic Center building. The computer system is set up in the University Physical Plant Department and has the capacity for additional buildings. * Bolnick moved, Hotka seconded, that the Resources Conservation Commission thanks the University for its offer and assistance. Approved unanimously. * Bolnick moved, Eide seconded, that the Commission recommend to the City that they pursue the University's offer of providing the Delta 2000 system for the control of the proposed new HVAC system in the Civic Center building. Approved unanimously. The next meeting was scheduled for July 12, 1977. Topics to be included on the agenda for that meeting are consideration of the Commission's tasks and priorities, ASHRAE 90-75, and progress reports by the Sub -committee on Water and Waste Conservation and the Preamble Sub -committee. The meeting was adjourned at 7:20 P.M. Respectfully submitted, Roger Tinklenberg. John Houck, Secretary. • BYLAWS IOWA CITY RESOURCES CONSERVATION COMMISSION ARTICLE I Authority: This Commission shall have the authority which is conferred by Ordinance No. 77-2829 of the Iowa City Code. ARTICLE II Purpose: The purpose of this commission and the bylaws herein is to provide for the health, safety, and welfare of the citizens of Iowa City regarding the conservation of resources and the wise use of available forms of energy. ARTICLE III Membership: Section 1 - ualifications. This Commission shall consist of seven 7 members to be appointed by the City Council according to the prerequisites established in Ordinance No. 77-2829. Section 2 - Compensation. Members of this Commission shall serve without compensation except for any expenses deemed reasonable and budgeted by the City Council. Section 3 - Orientation for New Memebers. Prior to the first regular meeting following their appointment, new members shall be provided with copies of Ordinance No. 77-2829, "An Ordinance Establishing a Resources Conservation Commission for the City of Iowa City, Iowa", Bylaws, and other appropriate information regarding the Commission and its activities. They may also be given an orientation briefing by the members of the City Council, City staff, the Commis- sion, and/or others as may be appropriate. Section 4 - Absences. Three consecutive unexplained absences of T Commission member from regular meetings may result in a recommendation to the City Council from the Commission to discharge said member and appoint a new member. • 2 • Section 5 - Vacancies. Any vacancy of the Commission because of death, resignation, long-term illness, disqualifica- tion, or removal shall be filled by the City Council after at least thirty (30) days notice has been given by announcement of said vacancy to the news media and by recording in the minutes of the City Council. Section 6 - Terms of Office. The terms of office of the members shall be as specifically outlined in Ordinance No. 77-2829, Section IV. ARTICLE IV Officers: Section 1 - Number. The officers of this Commission shall be a Chairperson, Vice -Chairperson, and Secretary, each of whom shall be elected by the members of the Commission. Section 2 - Election and Term of Office. Officers of the Commis- sion shall be elected annually at the first regular meeting in February each year; if the election of officers shall not be held at such meeting, such election shall be held as soon thereafter as is convenient. Section 3 - Vacancies. A vacancy in any office because of death, resignation, removal, disqualification, or other cause shall be filled by the members for the unexpired portion of the term. Section 4 - Chair. The Chair shall, when present, preside at aTT meetings, appoint committees, call special meetings and in general perform all duties incident to the office of a Chair, and such other duties as may be prescribed by the members from time to time. u Section 5 - -3- 0 Vice -Chair. In the absence of the Chair, or in the event of death, inability or refusal to act, the Vice -Chair shall perform the duties of the Chair and when so acting shall have all the powers of and be subject to all the restriction upon the Chair. Section 6 - Secretary. The Secretary shall have the responsi- bi il'ty of insuring that the Commission's minutes are accurate and are circulated as prescribed. The Secretary, in the absence of the Chair and the Vice - Chair, shall perform the duties of the Chair and when so acting shall have all the powers of and be subject to all the restrictions upon the Chair. ARTICLE V Meetings: Section 1 - Regular Meetings. Regular formal meetings of this Commission shall be held on the second tuesday of each month. Section 2 - Secia�l Meetin s_ . Special meetings of the members may be called by the Chair or shall be called by the Chair or Vice -Chair at the request of three or more members of the Commission. Section 3 - Place of Meetings. Regular formal meetings will be in a place designated by the Chair and shall be a place accessible to handicapped. Section 4 - Notice of Meetings. Notice of regular and special meetings shall be required; meetings may be called upon notice not less than six (6) hours before the meetings. The news media, at the direction of the Chair, shall be notified by the staff in a similar fashion. Section 5 - Quorum. A majority of the members of the Commission shall constitute a quorum at any meeting. Section 6 - Public Discussion. Time shall be made available during all regular formal meetings for open public discussion. Section 7 - Roberts Rules of Order. Except as otherwise provided in these Bylaws, Roberts Rules of Order shall be used where applicable. ARTICLE VI Duties: Section 1 - Advisory. The Commission shall serve as an advisory body to the City Council. Section 2 - Research. The Commission shall research, review, and recommend policies, rules, regulations, ordinances, and budgets relating to matters of energy and resource conservation and provide recommendations and reports to the City Council on the activities of the Commis- sion. Section 3 - Planning. The Commission shall exercise broad responsibility for the development of resources conservation policies and pay special attention to long-range planning and programming. Section 4 - Public Welfare. For the public welfare, the Commis- sion shall make recommendations on energy matters; said recommendations may relate to local governmental and quasi -public agencies, private residences and investment properties, and office, commercial, and industrial properties. Section 5 - Contractual Matters. The Commission, at the request of the City Council, shall serve in an advisory capacity relative to the contractual arrangements between the City and energy utilities. Section 6 - State and Federal Agencies. The Commission shall review any applicable State The Federal energy policies and make recommendations to the Council regarding local adaptation to any said policies. ARTICLE VII Conduct of Commission Business: Section 1 - Agenda. The Chair, or a designated representative, together with staff assistance shall prepare an agenda for all regular Commission meetings. Agendas are to be sent to Commission members and the media prior to regular formal meetings, and copies will be available to the public at the meeting. Section 2 - Secretary. A recording secretary will be designated by the Secretary. Section 3 - Minutes. Minutes of all regular formal meetings are To be prepared and distributed to the Commission and City Council members. Specific recommendations requiring Council action are to be set off from the main body of the minutes and appropriately identified. Section 4 - Sim le Ma'orit A majority (but not less than t ree o votes cast at any meeting at which a quorum is present shall be decisive of any motion or election. Section 5 - Proxies. There shall not vote by proxy. Section 6 - Review Policy. The Commission shall review all policies and programs of the City, relating to the Commission's duties as stated herein, and make such recommendations to the City Council as are deemed appropriate. • • -6- Section 7 - Referrals from the Council. From time to time letters, requests for information, requests for recommendations, and other matters are referred to the Commission by the City Council. The Commission shall initiate consideration of each item at the next regular Commission meeting following receipts and shall notify the City Council of its disposition. Section 8 - Attendance at Council Meetings. The Commission shall from time to time determine a policy of City Council attendance. The Chair or designate repre- sentative may also be requested to attend informal City Council sessions at which matters pertaining the Commissions responsibilities are to be discussed. Section 9 - Annual Report. An annual report detailing the activities of the Commission shall be prepared by the Chairman, approved by the Commission, and sub- - - mitted to the City Council. ARTICLE VIII Subcommittees: The subcommittees of this Commission including composition, duties, and terms shall be designated by the Chair. ARTICLE IX Amendments: These bylaws may be altered, amended, or repealed by the members of the Commission. New bylaws may be adopted by the members at any regular Commission meeting or special Commission meeting called for that purpose. The proposed changes in the bylaws shall be submitted to the members of the Commission and the City Council at least fourteen (14) days prior to consideration by the Commission. Amendments shall be approved by the Council to become effective. The University of Iowa . Iowa City, Iowa 52242 ii Wlululuiu Physical Plant Department leus?� fix/ 'e'r June 28, 1977 MEMORANDUM TO: Iowa City Resources Conservation Commission FROM: John D. Houck RE: Civic Center HVAC Study - University Automation System I wish to bring to the Commission's attention an idea I have on the Civic Center heating, ventilating and air conditioning problem that is currently under study. The University of Iowa Physical Plant Department has a Honeywell Delta 2000 building automation system installed on the campus. We currently monitor and control six of our buildings on a 24- hour a day basis and have plans for perhaps as many as 10 ad- ditional buildings by the end of fiscal year 1978. We are also exploring the possibility of using this system in conjunction with our building security. There are several features of this system I wish to bring to the Commission's attention: 1. The Delta system is capable of starting and s,toppinq fans, pumps and other motor -driven devices associated with HVAC: systems remotely. This feature allows for the building occupants to schedule "on" cycles during working hours and "off" cycles at nights or on weekends. 2. Individual valves, dampers and other vrniab)a control devices can be adjusted remotely for maximum energy savings. An example of this may be the adjustritnnt of outside a:i.r dampers to provide "free" cooling when over. the 0111:s1 k: Or heat content is less than the inside air heat content. 3. Eleckrical demand charges can be kept at a minimum through use of the features listed above. 4. Automatic control of lighting. I. RE: Civic Cc HVAU 5tuay - Unlversitydutomation System 2 We feel that building automation is a de -finite energy savinq plus and can provide additional monitoring capabilities above what we can expect from normal building maintenance. I definitely feel it is worth the effort- to explore the possi- bility of incorporating automation conLrols linked to the University's Delta system in any heating, ventilating and air conditioning remodeling project undertaken in the Civic Center and would be willing to advance the idea further if so desired by the Commission. J. D. H. Enclosures cc: Mr. Ray B. Mossman, U of I Business Manager Mr. Duane A. Nollsch, Director, U of I Physical Plant Dept. Mr. Elmer C. Lundquist, Associate Director, U of I Physical Plant Dept. Mr. James J. Howard, Assistant Director., U of I Physical Plant Dept. i Your client's building is important to both him and you. It's an investmunl in his lulus and in your reputation. But. recent escalation of energy and labor costs, plus outright shortages, are restructuring building priorities and ialues. While operating cost control is a top priority today, it will gain even more importance as ener- gy costs continue to climb. In the past, energy and labor saving controls were often considered an expendable luxury. Nice it the job can stand it. Now, the high cost o! labor and energy make central con- trol and monitoring systems an abso- lute necessity. DO MORE WITH LESS While the cost of fuel and labor has risen, Honeywell has developed cost-effective central control and monitoring systems for buildings of all sizes. The result is that Delta sys- tems help your client do more with less. More comfort, more safely, more security. Less energy, less manpower, less breakdowns and <'!less headaches. The purpose of this booklet is to explain what central control and monitoring systems can do for you and your client, and to explain where the family of Delta systems may be applied on your projects. "...the high cost of labor and energy snake central control and monitoring systems an absolute necessity." "A►ll activities are synchronized so the building elements work together as a complete systern." ni t)HUANIZE t."nlyd i.untrnl and nlowl nnny rr. f;nnrJ;ill the perlinenl OIiCr. ,n;.rl�pn IOgelr+Cr into one i can be analyzed and a ... ^ a log,cel and cohesive -r'' • '�^ DS your client line fu i, .•w::'tq I;r optimum performa 'r ,r h%ample, Delta Can control r, c.e rr•�n;. boder/Chiller o1)t1n lion. pressure monitoring, outsid Conlrol and optimum slop/s hn�eg "...helps your el fine tune his bu rNCHRONOUS OPERATION DOW Central Control systems also I your client Integrate environmen Control, fire alarm, fire manageme !nlrlu(lmg automatic Ian and daml cr control) and security systc is In .I :angle synerglslic operating un This saves miles of redundant wrru' mill ullnunntes the confusion ar c= of overlapping systems Della romains cognizant of all sut !;Yslom ncbvilies and needs asslpr ng priorities and resolving ronllicl Ihrd may arse. All achviCes Ire ryr chronlzed so the building element work together as a complete syslen 0 • ANNUAL COST REDUCTIONS of len to twenty cents per square toot land mora) are common when Della lakes over control of energy and labor consuming activities.' It allows [tie owner to aulornalically perform the r:nergy saving and management in- formation functions he couldn't al - ford to do manually. Della also gives management a broader view of building operation economics. II allows on-line compar- isons of real life trade-offs between various energy and labor saving al- ternatives. For example, can the cus- lorner afford the extra manpower to turn things off to save fuel? With a Delta system, he doesn't need the extra manpower. Furthermore, be- cause Delta constantly monitors all activities. it can make minute -by - minute operational corrections to lake full advantage of every gallon of fuel or kilowatt consumed. Ltrt:ROY ECONOMIES Delta central control provides signifi- cant energy savings. Time and l:rnperatiue-related start/stop pro - grains eliminate unnecessary heal- ing and cooling during unoccupied hours. Electric demand forecasting and automatic load shedding can cul electric demand charges by 10 to 20%. Load scheduling can further reduce the total electric bill by cut - ling the KWH consumed. These are especially important during this pe- riod of rapidly rising electric rates. Outside air and enthalpy control is another important controllable fac- tor. In thousands of existing build- ings, reheat reduction alone can produce dramatic dollar savings. 7a-1770 Centralized Building Control Systems Dessgns, Section V/ Economics. Availah/o to Oual.he0 Consulting Engineers. Phone Iran. eywell Commercial Division, ask /or Comfort Control specialist. 0 0 "Delta can do routine control and monitoring activities." LESS MANPOWER Most building owners just can't af- ford the manpower needed to turn machinery and lights on and off. In fact, they often can't even keep up with necessary preventive mairile- nance. Della can do routine control and monitoring activities cost-ellec lively. Manpower trued from repoti- live monitoring tasks can then be reapplied to more productive, maim lenance. In many cases, significant physical plant expansions are car- ried out with no increase in man. power. "... cut electric demand charges." 1= ..r :k'i' Ir.-. N.. 3' � TIIE COMPLETE DIGITAL sysi-Em In 11)10, building control entered the spare age. The high-speed Delta 2000 syslern was introduced. It al- lowed the building owner to control and monitor thousands of remole points with unprecedented speed and accuracy. Complete end -lo -end digital trans- mission was developed to make high-speed multiplexing possible. Thousands of messages can now be transmitted over a single pair of wires in just seconds. But, the Delta system is not an over- night adaptation of a general pur- pose computer. Delta was designed and built specifically for building control. An entire new family of sen- sors was also developed to take full advantage of the speed and reliabil- ity of digital transmission. -In the Della system, the sensors con- vert analog values to digital pulses :. right at the sensor head. This elimi- nates the signal degradation and slow analog•lo•digilal conversion :c problems encountered when resist - .:.:ance or voltage transmission schemes are adapted for computer use. It also allows Delta to double check every reading to insure accu- racy. THE DELTA RECORD: :AFAST TRACK As a result of the complete systems approach, hundreds of Delta owners report significant improvements in operating efficiencies and lowered r'costs, In case after case, existing manpower becomes much more productive. Energy use is some- times cut as much as 40%. - The complete Della system, sensors and controllers, data gathering pan- els, digital transmission, central pro - censor and man -machine interface is tested, proven and accepted in more than 1000 installations around the world. ... double check every reading to insure !Accuracy: 9 11... eliminate unnecessary heating and cooling." Ash for case hlsfnrins of Honeywell Budding conifer Centers of work. 0 9 The Delta family,.. a proven heritage After Delta 2000 was introduced, Honeywell engineers continued work on improvements to expand Delta's usefulness. Soon, Delta ac- quired UL listings for Class "A" fire alarm systems. The computer con- trolled Delta 2500 was introduced in 1972, and the smaller Delta 1000 in 1975. SERIES 1000 APPLICATIONS Delta 1000 is designed for smaller buildings (with 50 or more control points) or widely dispersed facili- ties where remote locations are con- trolled via leased phone lines. It is especially suited to campuses, retail chains, cities, counties, school dis- Iricls, military bases, banks or any place with numerous remote facili- lies. I' ; Delta 1000 Your client's smallest outpost across town can now have a high level of operational control and protection that just wasn't economically feasi- ble before. A low-cost telephone line transmission system gives you two- way remote control on type 3002 un- conditioned voice grade lines with- out the need for modems. SERIES 2000 APPLICATIONS Della 2000 is applied in larger build- ings (usually 250,000 sq. It. and up) where a higher density of control points may be located in contiguous locations or where more information and control are desired. Della 2000 can accommodate up to 32,000 re- mote points. It also offers additional printer, C.R.T. and system display options. SERIES 2500 APPLICATIONS The Delta 2500 computer can be ndclyd to any Della 2000 system. It is used whenever a large amount of memory storage is desired or where on-line optimization calculations are done in the routine operation of the building. Standard software pack- ages include automatic start/stop programs, start time optimization, electric demand forecasting and load shedding, lighting control, out- side/return air optimization, mainte- nance and alarm messages and others. With three solid slate digital systems. Honeywell can help you choose the one that best fits your client's present and future needs. r-1 0 0 System Architecture Delta central control and monitoring systems consist of compatible mod- ular components. As a result, your client's system can expand upward as needed. Design revisions are easy. And. Delta 1000 can report to Delta 2000 or 2500 in a larger nel- work, if desired. FIVE COMPONENTS 1, First, remote sensors and aclu- aiors are the eyes, nose, ears and hands of the electronic system. They provide the sensory perception and muscle to monitor and control equip- ment in remote areas. 2. Secondly, local information is collected and concentrated at re- mote data gathering panels (DGP's). There the information is coded for transmission 10 the central proces- sor. The DGP's also decode mes. sages from the central processor to control local activities 3. Third, high-speed digital multi- plexing allows a simple two -wire connection from the central proces- sor through the remote DGP's. Up to ten of these high-speed channels can radicle out from a Delta system, covering various parts of a campus, city, state or any place telephone lines connect. q. Fourth, the central processor contains the brain of the Delta sys- tem. Here, interrogation is initiated, automatic events are commanded, start and slop times are remem- bered and information is compared to preset conditions. Primary diller- ence between Delta 1000, 2000 and 2500 is in the central processing unit (CPU) capacity. 5. The fifth part of the Della system is the man -machine interface. This includes peripheral devices that in- form management and alerl, warn and remind the operator while giving him quick. sure control over the sys- tem. Honeywell recognized the prob- lems of inadequate information and the equally serious data -pollution that results from loo much. The re- sult is that Honeywell has human - engineered peripheral input-output devices to improve operator and system performance. 10 0 Peripherals That Perform OPERATORS TERMINAL This is the, primary man -machine in- Iurface. A lighted display window prosent, system information. Simple pusn buttons give the operator com- pl,:fe and immediate control of all sycaems. hie can addresn the num- ber of any remote point and request ils status He can open, close, in- crease-decrease.start-slop,secure- access. test -reset. adjust or turn on or oil any point in the system. Au- thorized operators can reset hi -lo limits, start -slop limes, etc., directly and simply. The operator can perform any of these functions, instantly, without having to type complicated, error - free instructions or remember the exact spelling of code words. This simplicity of operation holds down the level of training and education necessary to run the system. It's especially important during an emergency when decisive action must be taken. ALARMS YOU CAN UNDEnS rAND When trouble occurs, your operator knows immediately. The type of alarm, location and value., when ap plicable, all flash in [tie display win- dow. At the same time an audible tone beeps. Meanwhile, the printer records time., address, type of alarm and status This provides a quick reference in case of multiple alarms. II also gives a permanent record for manage- ment review. To respond. the operator Pushes the acknowledge button to silence the audible alarm. He can interrogate other sensors in the area to help pinpoint the trouble. He can make system adjustments directly from the terminal or dispatch help it needed GRAPHIC DISPLAYS Floor plans, color coded system lay- outs, instructions and other valuable operating information are in the op- erator's manual and on. the optional graphic projection modules. When a point is displayed on the operator's terminal, pushing the "graphic dis- play" bulton aulomaucally brings up the appropriate slide. If system in- formation is desired, an index slide can be viewed by dialing 10.000. Optional system display packages can be included in the automatic graphic modules if desired. They show the status of the, point being interrogated and associated control points. Cathode ray tube syslern dis- plays are also available for use with the Delta 2000 and 2500 keyboards, where comprehensive information displays are desired. • I. C'.OJ OFF L W US OFF • 1 O"01 ...OFF • in T ; 04 1.0.' 05'13 • OPERATORS TERMINAL This is the, primary man -machine in- Iurface. A lighted display window prosent, system information. Simple pusn buttons give the operator com- pl,:fe and immediate control of all sycaems. hie can addresn the num- ber of any remote point and request ils status He can open, close, in- crease-decrease.start-slop,secure- access. test -reset. adjust or turn on or oil any point in the system. Au- thorized operators can reset hi -lo limits, start -slop limes, etc., directly and simply. The operator can perform any of these functions, instantly, without having to type complicated, error - free instructions or remember the exact spelling of code words. This simplicity of operation holds down the level of training and education necessary to run the system. It's especially important during an emergency when decisive action must be taken. ALARMS YOU CAN UNDEnS rAND When trouble occurs, your operator knows immediately. The type of alarm, location and value., when ap plicable, all flash in [tie display win- dow. At the same time an audible tone beeps. Meanwhile, the printer records time., address, type of alarm and status This provides a quick reference in case of multiple alarms. II also gives a permanent record for manage- ment review. To respond. the operator Pushes the acknowledge button to silence the audible alarm. He can interrogate other sensors in the area to help pinpoint the trouble. He can make system adjustments directly from the terminal or dispatch help it needed GRAPHIC DISPLAYS Floor plans, color coded system lay- outs, instructions and other valuable operating information are in the op- erator's manual and on. the optional graphic projection modules. When a point is displayed on the operator's terminal, pushing the "graphic dis- play" bulton aulomaucally brings up the appropriate slide. If system in- formation is desired, an index slide can be viewed by dialing 10.000. Optional system display packages can be included in the automatic graphic modules if desired. They show the status of the, point being interrogated and associated control points. Cathode ray tube syslern dis- plays are also available for use with the Delta 2000 and 2500 keyboards, where comprehensive information displays are desired. 0 Essential Information Condensed and Recorded Della systems record essential oper- ating Information on optional auto- matic printers. They provide the infor- mation necessary for management review and for permanent records. All alarms are printed in red for quick recognition. When an alarm comes in, it pre-empts all other activities and Is recorded immediately. LOGS AND SUMMARIES Alarm summaries can be requested at any time. This is especially useful for review at each shift change and for management control. It also gives incoming maintenance personnel a list of priority activities. Status summaries of the condition of Individual groups or all points in the system can be printed out at the op- erator's command. Trend logs of individual points or groups can be registered at desired intervals on the Della 2000 and 2500. These allow the building engi- neer to plot system variations and performance. System response limes, for instance, can provide management with a good indication of economic service intervals. SEGREGATED INFORMATION Multiple printers can be located near the operator's terminal or at remote locations. One printer might be used for fire alarm information, another for security and yet another for mechanical operations or trend logs. Often, an additional printer is located in the security director's or building engineer's office to keep them in- formed of alarm conditions. 0 Delta printers are also used to print maintenance messages when accu- mulaled run time on a given machine reaches a predetermined total. Other printer functions include patrol lour activity recording and in -out logs of all after hours traffic when electronic controlled access is used. AUDIO COMMUNICATIONS Intercom modules can provide two- way communication with any point in the Delta system. The intercom system is often used to listen to re- mote equipment rooms as an aid to trouble shooting and maintenance activities. In some cases, lire alarm evacuation messages and public ad- dress systems are controlled auto- matically and manually from the Delta terminal. I Systems Approach vs. Patchwork Too often, mechanical systems, lire alarm systems and security systems are installed piecemeal with no over- all coordination. In the systems ap- proach, however, all the building elements work together to provide a high level of comfort, safely and efficiency. Delta systems are designed to man- age all these activities in unison. By combining fire management and mechanical control in a single inte- gral system, the consulting engineer can save many thousands of con- struclion dollars while giving the owner a much better end product. HIERARCHAL SYSTEMS Della systems are designed to work together in a hierarchal arrange. merit. This allows the client to de- velop organizational or geographical operating autonomy with central re- porting for management control. For instance, in large structures in close proximity or medium sized facilities some distance away, independent Delta 1000 systems can handle the day-to-day fire alarm, security and building operation functions. Remote facilities only report back high level alarm information and provide daily summaries on leased lines. If desired, nighttime, weekend anc holiday operations can be handled completely by the host Delta 200C or 2500 system at the central loca- tion. In numerous cases, Della sys- tems are successfully controlling satellite facilities many hundreds of miles distant, via leased phone lines. ECONOMIC IMPLICATIONS In existing structures as well as new buildings, management can no long- er ignore the benefits of central con- trol. Here's why. Complete central control systems cost between 15c and 24C per square foot.' They can ol:en save 10-15c per square fool annually in just energy costs alone (at 30 KWH). Thal's a one to two year payback on energy alone. In addi- tion, an even greater amount is typi- cally saved on labor costs. This makes the central control system the most productive part of the building investment. Make sure your client has these facts before he remodels or builds. '00. Cit. Cenitalired Building Control Systems 74.1170 Section Vt. A SURE BET One reason there are so many Delta systems installed around the world is that they work as promised. Sev- eral years of development, testing. documentation and training went in- to Delta before it ever saw the light of day. Hundreds of skilled systems ap- plication engineers and electronic service technicians didn't simply materialize overnight. They were carefully trained and are stationed in more than 100 cities across the nation. Due to this experience, the Honey- well Commercial Division represen- tative in your area can tell you what works, and what doesn't work. He can help you work out a detailed economic analysis and payback schedule. He can help you do it right ... the first time. '' BETTER SERVICE Honeywell Service can keep the an - tire building's mechanical system fine tuned. Computer scheduled maintenance, advanced vibration analysis instruments, special elec- tronic test kits and many other space age techniques are some of the rea- sons Honeywell service produces results. Another reason is extensive advanced service training, and final- ly, an honest and valuable result for each dollar invested. .Honeywell Commercial Division Honoywoll Plaza Minneapolis, Minnosole 55408 In Canada: 740 Ellesmere Rood, Scarborough, Ontario, MIP 2V9 0 THERE'S MORE INFORMATION It you'd like to know how others saved energy and manpower, write for Delta case histories. Tell us the kind of building you're interested in and we'll send you case histories on similar applications. II you're a consulting engineer. Honeywell has application booklets available that show exactly how to use Delta to slash energy bills, and manpower costs. Write us on your letterhead. Or, for quicker action, phone your local Honeywell Com- mercial Division office. Ask to talk to the Delta specialist. 9 Run a fine Tuned building Honeywell is a multinational company with worldwide capabrlilias in the automation or control systems and information systems. ri 54.0814 (4/75) Pnnled in U S.A. 0 0 0 RHSOIIRCIS CONSORVN ION COMMISSION ,R11,Y 12, 1977 4:30 P.M. CIVIC CIiWHR CONITRINCH WNW 43MERS P101S1iN'1': Rolnick, Vague, Donniger, Eide, Hotka, (buck, Stager. STMT PRESENT: Tinklcnbcrg. RECOMITNDATIONS TO '1111: MY COUNCIL 'I1iat the City Council accept the report by the Subcommittee on Water and Waste Conservation in the form of the memorandum by Richard R. Dague as the report of the Resources Conservation Comunission and that the City Council take the action stated in the final paragraph of the memorandum, namely: "llie only action that may be advisable at this time is to inform the public that the water supply situation has been investigated and that there are no serious causes for alarm or reasons for curtailing water use." That the Resources Conservation Commission adopts the following six steps as its agenda: 1. FSTABLIS11 PRQIECI' SUPPORT--1lie policy implications associated with energy management demand a firm declaration of support based upon a clear and concise statement of project goals and objectives by both the elected body and top municipal management. 2. DEVELOP PHrATLED PROJECT' Pl..ti\- {9ith stated support for the project concept, a staff position can be established, responsible for project success. Success can he achieved by careful and realistic development of project schedule, budget and support requirements. 3. I11{VIiLOP CONMUNITY DATA IMSIi-+'The basis for effective management planning is a good historical and current data base. To achieve this hese, an energy audit must be performed for both city operations and community use patterns. Unless exceptional. talent exists in the city staff, expert assistance may be cost effective. 4. DEVELOP THE POLICY PLAN --Using the energy audit data and supply/demand projections, potential problem areas can be identified. the policy plan will consist primarily of a series of policy statements and the kinds of supply and conservation alternatives available to the city. 5. PROVIDE FOR PUBLIC REVIEW-- Local government is capable of implementing only a portion of an effective community energy management plan without private sector support. To insure adequate review and concurrence by the public, it can be useful to establish a citizen energy task force. 11iis group can provide the focus of community support for implementation of the plan. 6. DIW_WP C(14WJNITY ACTION PIAN --Once a suitable degree of consent on the policy statements has been achieved specific action plans can he developed. 'These plans should be directly attainable with identified quantifiable changes in the way energy is used in the comnunity and in City operations. and that the City Council adopt an energy code for buildings 100,000 cubic feet and greater at an earliest possible date. The Resources Conservation 3272 L E Commission will recommend a code for adoption within sixty (60) days. 'Ihat the City Council pass a resolution supporting the Mikulski Amem.Lnent to the National Energy 111:m, II.R. 6831; and communicate that' support to our Senators, (ongressman Leach, the Chainnma of the Interstate and Foreign Commerce Committee, Harley 0. Staggers, and to (bngresswoman ,Mikulski. REQUEST FOR STAFF ASSISTANCE 'Pint the staff obtain the four volume report detailing the above six step agenda from National 'Technical Information Service. That the staff should arrange for spokespersons from the Urban Renewal Design Review Committee, the Comprehensive Plan Cordinating Committee, and the Housing and Inspection Services to meet with the Resources Conservation Commission as soon as possible. SU NARY OF DISCUSSION AM) FORAU ACHO,NS TAKEN Stager moved, Ilouck seconded, the minutes, of: the June 28, 1977 meeting approved as amended. Approved unanimously. The Preamble Subcommittee had no report. 'llhe Subcommittee on Water and Waste Conservation report was made by Richard R. Dague in a memorandum to the Commission. It .is attached to the minutes. * Rolnick moved, Stager seconded, that the Resources Conservation Commission recommend that the City Council accept the report by the Subcotmnittee on Water and Waste Conservation as tile, report of the full Commission and that the City Council take the action stated in the final paragraph of the memorandum, namely: "The only action that may be advisable at this time is to inform the public that the water supply situation has been investigated and that there are no serious causes for alarm or reasons for curtailing water use." The commissioners felt that there is little lawn sprinkling now and that the present water rate is high enough to discourage excessive amounts of that type of activity. Tasks and Priorities The foLlowing list of priorities was adopted at the May 24, 1977 meeting: 1. Building system review. A. Building envelope. 13. Air conditioning -heat. C. Light. D. 'Total energy system. 2. Transportation. A. ,Motor pool. B. Public transportation. 2 3. Resource recovery disposal. 4. Recononend local legislation. 5. Awareness Hducation. After discussion it waS decided that everyone should work on this and address it at the next meeting. * Bolnick moved, Stager seconded, that the Resources Conservation Commission adopt the following six steps as its agenda: 1. GS1'ABLIS11 PROJECT' SUPPOR'r--'Ilie policy implications associated with energy management demand a Finn declaration of support based upon a clear and concise statement of project goals and objectives by both the elected body and top municipal management. 2. DEVELOP DETAILED PRQJECr PLAN-- With stated support for the project concept, a staff position can be established, responsible for project success. Success can be achieved by careful and realistic development of project schedule, budget and support requirements. 3. DEVELOP CQNMUNTTY DATA BAsr--'rhe basis for effective management planning is a good historical and current data base. To achieve this base, an energy audit must he performed for both city operations and community use patterns. Unless exceptional talent exists in the city staff, expert assistance may be cost effective. 4. DEVELOP '1111: POLICY PLAN --Using the energy audit data and supply/demand projections, potential problem areas can be identified. 'Ihe policy plan will consist primarily of a series of policy statements and the kinds of supply and conservation alternatives available to the city. 5. PROVIDE FOR PUBLIC IMI:IV--Local government is capable of implementing only a portion of an effective community energy management plan without private sector support. To insure adequate review and concurrence by the public, it can be useful to establish a citizen energy task force. This group can provide the focus of community support for implementaion of the plan. 6. DEVELOP CO.WUNITY ACTION PLAN --Once a suitable degree of consent on the policy statements has been achieved specific action plans can be developed. These pians should be directly attainable with identified quantifiable changes in the way energy is used in the community and in City operations. and that the City Council adopt an energy code for buildings 100,000 cubic feet and greater at an earliest possible date. The Resources Conservation Commission will recommend a code for adoption. Approved unanimously. * Bolnick moved, Hotka seconded, to amend the last sentence to read: The Resources Conservation Commission will recommend a code for adoption within sixty (60) days. Approved unanimously. 3 0 0 Other Business * Bolnick moved, Ilouck seconded, that the Resources Conservation Commission request that Rick Geshwiler present a written or oral report on the status of the Comprehensive Plan and that the Commission requests the opportunity to review the Comprehensive Plan as it pertains to energy. Approved unanimously. * Bolnick moved, Dague seconded, that the Resources Conservation Commission recommend to the City Council that the Council pass a resolution supporting the Mikulski Amendment to the National Rnergy Plan, H.R. 6831, and communicate that support to our Senators, Congressman Leach, the Chairman of: the Interstate and Foreign Commerce Committee, Harley 0. Staggers, and to Congresswoman Mikulski. Approved unanimously. Hotka reported that Stager, Tinklenberg, and he had toured the John Deere incinerator plant at Dubuque, Iowa on July 8,1977. The incinerator plant burns 35 tons of solid waste and 2,400 gallons of conbustable liquids per day. The hydralic interlock ram charged chambers leave only 4 tons of ash per day. The boilers produce low pressure steam (25 pounds). The three units together produce about 24,000 pounds of steam per day. The system requires only three men to run it. The circumstances are ideal in that the solid waste is mostly paper and wood and does not contain food wastes and similar garbage. (buck reported that there is a possibility that the University of Iowa may soon be conducting feasability studies concerning the construction of a new steam generating plant. A2nda The staff was requested to arrange for spokespersons from the Urban Renewal Design Review Committee, the Comprehensive Plan Cordinating Committee, and the Housing and Inspection Services to meet with the Resources Conservation Commission as soon as possible. the Commission must determine its staff assistance needs and time requirements. Ilenniger assigned the commissioners to address themselves to step three "DBVBLOP CONV1UNITY DATA BAST?' of the Commission's agenda for action; specifically the topic of an energy audit. The next meeting is scheduled for July 26, 1977. The meeting was adjourned at 7:25 P.M. Respectfully submitted, Roger Tinklenberg. John Houck, Secretary. 4 F,--I L-A MEMORANDUM To: Resources Conservation Commission From: Richard R. Dague Subj: Report on Evaluation of Water Resources for Iowa City A sub-commiittee on water resources (Denninger, Eide and Dague) was appointed by the Resources Conservation Commission (RCC) at its meeting on June 28, 1977. This action was in response to a request from the City Council that the RCC look into the matter of water supply for Iowa City in view of current drought conditions. A meeting was held on July 11 from 1:00 p.m. to 3:00 p.m, to gather and discuss facts as related to water supply and demand in the Iowa City area. Those in attendance at the meeting are as follows: Name William H. Koellner Michael Orr Ivan Burmeister Walter Steinhilber Orville VanEck Elmer Lundquist Neil B. Fisher Cleo L. Kron Harry Boren Nonnan Miranda Kathy Alt Henry Hunt William Blackmer Neal G. Berlin Roger Tinklenberg Charles Denninger Richard Dague Affiliation U.S. Anmy,Corps of Engrs., Rock Island, I11. U.S. Army, Corps of Engrs., Rock Island, I11. U.S. Geological Survey, Iowa City, Iowa U.S. Geological Survey, Iowa City, Iowa Iowa Geological Survey, Iowa -City, Iowa U. of I., Physical Plant U, of I., Physical Plant City of Iowa City, Water Department City of Iowa City, Water Pollution Control City of Iowa City, Water Pollution Control Johnson Co. Health Department Johnson Co. Health Department City of Coralville, City Engineer City of Iowa City, City Manager City of Iowa City, Staff RCC RCC The initial discussion of the meeting centered on current conditions with respect to water supply and demand. Data on supply and demand are as follows: Water Supply Iowa River Flow = 75 cubic feet per second (CFS) = 49 million gallons per day (mgd) Ground Water Potential: Iowa City (one well) = 1.5 mgd U. of Iowa (cooling) = 1.5 mgd Coralville = 3.0 mgd 0 Iowa River Withdrawals (Average for June, 1977) City of Iowa City = 5.7 mgd U. of I. Water Plant = 3.5 mgd U. of I. Power Plant (cooling) = 43.2 mgd Ground Water Withdrawals (June, 1977) City of Coralville = 1.0 mgd U. of Iowa (cooling) = 1.5 mgd Return Flows to Iowa River Iowa City Pollution Control Plant = 5.5 mgd Coralville Pollution Control Plant = 1.0 mgd (includes Oakdale) U. of I. Power Plant = 43.2 mgd U. of I. Cooling = 1.5 mgd 1] From the standpoint of domestic and industrial water supply for the City of Iowa City and the University of Iowa, the Iowa River is the major source, as indicated by the data above. This discussion centered heavily on the adequacy of the Iowa River supply. It was pointed out by Mr. Lundquist that the U.I. power plant is near the limit of temperature rise (50F) that can be imposed on the river waters. Thus the power plant will likely have to reduce power output if river flows are reduced below current levels. If this were to happen, the University would have to purchase power from its outside suppliers. However, since water requirements for cooling at the U.I. power plant are so much greater than the requirements for the City of Iowa City and U.I. potable supplies (43.2 mgd vs. 9.2 mgd), reductions in consumption by the City and the U.I. would be of little benefit to the power plant operation. It was the general consensus of the group that under current conditions of water release from the Coralville Reservoir there are no problems of water supply for the City of Iowa City and the University or Iowa, other than the U.I. power plant cooling water problems described above. Attention of the group then turned to what might happen in the future if flows from the Coralville Reservoir are reduced further. The most adverse condition would be that of zero storage in the Coralville Reservoir. Under this condition the flow in the Iowa River would be only the water that is there naturally, with no supplement from reservoir storage. It was the opinion of representatives from the U.S. and Iowa Geological Surveys that the flow in the Iowa River at Iowa City could get as low as 20 CFS (13 mgd) under this condition. If this condition occured during the winter months, the total withdrawals by the City and the University for potable water supply purposes would be about 6.9 mgd (4.7 city plus 2.2 university). Thus under this very adverse condition of flow in the Iowa River, the total water volume would remain adequate for the City of Iowa City and University of Iowa potable water needs. S 3 • Under the low -flow condition of 20 CFS in the River, it can be expected that the quality of the river water would be poor. This is especially true from the standpoint of taste and odor producing substances in the water. Thus the possible deterioration in water quality would result in an aesthetic nuisance not a human health hazard. Under the conditions described above it may prove advisable for the City of Iowa City and the University of Iowa to make the maximum possible use of ground water supplies using their own existing wells and perhaps also purchasing water from the City of Coralville to the extent possible. The use of ground waters under the conditions described would tend to abate the taste and odor problems that may occur. It should be emphasized that it is not possible to place a numerical pro- bability on the likelihood of further reductions in flow in the Iowa River at Iowa City. At the present time the flow into the Coralville Reservoir is 90 CFS. The outflow is 75 CFS. Thus the reservoir is filling at a rate of about 15 CFS (excluding evaporation losses). The future water supply picture of Iowa City depends on the occurence of runoff producing precipitation on the Iowa River drainage basin. It is estimated by the Corps of Engineers that if no further runoff producing precipitation occurs over the Iowa Basin above the Coralville Reservoir between now and January 1, 1978, the reservoir would by then contain 20% of its normal pool storage volume of 40,600 acre feet (assuming that the release rate remains at 75 CFS). The probability of no further runoff producing precipitation over the basin in 1977 is perhaps remote. Nevertheless, no one at the meeting was willing to indicate how remote. Based on the findings and discussion set forth above it is concluded that there is no danger to the health, safety and welfare of the citizens of Iowa City as a result of the current low water flows in the Iowa River. Even under a condition of zero remaining water storage in the Coralville Reservoir, the volume of water flow in the Iowa River should be adequate to supply the City and University water treatment plants although the quality of the water may be poor from an aesthetic standpoint. There is nothing that can be done now by way of water conservation that will im- prove the chances of rainfall over the Iowa River basin, the key to an abundant raw water supply at Iowa City. In addition, there are no other surface water users on the Iowa and Cedar Rivers below Iowa City. Thus no downstream water uses are being curtailed due to Iowa City and Univer- sity of Iowa water withdrawals from the Iowa River. The only action that may be advisable at this time is to inform the public that the water supply situation has been investigated and that there are no serious causes for alarm or reasons for curtailing water use. 10"? 0 NI I NI JTFS IOWA CITY PLANNING AND ZONING COMMISSION .IIILY 7, 1977 -- 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS 0 M-HN11.URS PRI:SIiN'T: Cain, .lukohscn, Kannncrmeyer, I.chnmin, Ogescn NOIBERS ABSENT: Blum, Vetter STAFF PRESENT: Schme1ser, Boothroy, Kushnir, Child RECOMIiNDA'TIONS TO THE CI'T'Y COUNCIL: 1. To'approve S-7722, preliminary plat of fill IIIs Country Estates Addition located cast of Sand Road and one-half iniIc south of the City limits subject to the following stipolation: that upon submission of the final plat, the developer submit a waiver of access to Sand Road following annexation by the City. 2. To approve a curb cut and signalized intersection at the location proposed by IlyVeo Food Stores, Inc., i.e., approximately halfway between Gilbert and Keokuk Streets on Highway 6 Bypass, with the understanding that the cost of the construction of the intersection would be borne by UyVee Food Stores, Inc. 3. To approve S-7725, public discuss inn of a preliminary plat of Pepperwood Addition, a proposed subdivision of a 47 -acre tract of land located west of 'Taylor Drive and south of the K -Mart arca. 4. To recommend the following reg;irdint; Mount Prospect Addition, Part IV: Whereas problems pertaining to storm water management in Mount Prospect Addition, Part IV have been brought to the attention of the Planning and Zoning Commission, Whereas some problems concerning the timetable regarding the adoption o1' the Storm Water Management ordinance seem to have some merit as to this development, Whereas the reason for the delays was beyond the power of the applicant, Resolve that Pf,Z respectively requests that the City Council consider these unusual circumstances. REQUESTS TO THE CITY MANAGER FOR INFORMA'T'ION OR STMT ASSIS'T'ANCE: I. 'rhe P$Z Commission deferred consideration of the preliminary LSNRD plan submitted by IlyVee Food Stores, Inc. (S-7720) pending review and comments from the Engineering Division and revision of the plan consistent with the Staff's recommendation. 2. The Commission requested staff assistance to investigate possible ways to provide access to the subject arca rcf,:rred to in S-7726, preliminary plat of Windsor Ileights Addition, fart: 4. 3. Consideration of S-7726, preliminary plat of Windsor Heights Addition, part 4, was referred to the Parks and Recreation COITIMiSSion for their review and comment. -;X z3; 0 • LIST' of MATITHSl_1;NDINC CCMMISS10N/C0IINCII, DISI'O51'I'IOPI: 1. P-7317. Creation of a University Zone (11). Zone (101111. 2 11-7411. Creation of n Mobile Ilonie Residential 3. 1'-7,103. Rcvision of MI and N12 Zones. SUMMARY OP UISCtlSS10N AND foRMAL ACTIONS TAKEN: Chairperson Cain called the meeting to Order and asked if anyone wished to discuss items not included on the agenda. No one responded. 'file Commission unanimously approved as written on .lune 16, 1977. 722 I'relimin rry plat of hull's Countu nnn_hal f male south of the (.ttY I the minutes of the meeting held rtes Addition located cast of S r�ri nn ne ri od: Commissioner Jakobsen quest fared whether the applicant had submitted a waiver of access to Sand Road. Don Schmciser, Senior Planner, stated that a waiver had not been received but the issue should be ;iddressed while reviewing the preliminary plat. 'Pony Kushnir, Assistant City Attorney, stated that it was the Legal Staff's opinion that "the Planning ti Zoning Commis,;ion may consider approval of the sub -division upon either the construction of the access road at the present time, 1'- or the signing of the agreement." If the agreement were to be filed and signed, property owners would agree to gfVe up their access onto Gilbert Street at the time of annexation, Kushnir explained. Ile also indicated that the City has the authority to limit the number of curb cuts on arterials. Steve Victor, 731 Manor Drive, started that .Jim IJrachtel, 'traffic Engineer, told gesen pointed l him he felt the City had no power to limit curb cuts. Oapplicant, this was contrary to the Legal Staff's opinion. Mr. I:vcrett hull, stated that both ,Johnson County and the State of Iowa say that the City does not have the power to take away curb cuts. Larry Schnittjer, D01S Consultants; Inc., also questioned whether or not the City had the power to "take away" curb cuts if the cuts were already there. t deny le access may commissioners beplained changed. Thehwholeyideasisoto provide pan alternatetaccesseconunend Mr. Schmeiser indicated that all other deficiencies and discrepancies had leen resolved. Ile suggested the possibility of the applicant submitting a waiver of the 45 -day time limitation to enable the County to adopt a proposed ordinance which would abolish the City's jurisdiction in reviewing two -lot subdivisions. A motion was made by Kammermeycr, seconded by ogesen, to recommend to the City Council approval of S-7722, preliminary plat or fluff's Country listates Addition located cast of Sand Road and one mile south of the City limits subject to the following stipulation: that upon submission of the final plat, the developer submit a waiver of access to Sand (toad following annexation by the City. The motion carried unanimously. Kammermeyer suggested that the words "proposed public access casement" be shown on the preliminary plat. Once the preliminary plat is recorded, the casement is t_. • -3- shown anLI cannot be built upon, he said. Conanissletters noted their assumption that nn alLw•nate casement would he shown along the rvar lot lines. COn$iLIOrat lull ol' a rc��tc>_t for au intcrscctiOil with 11ighway 0 Bypass between GiIII ert and Keokuk titreets. --- ------ --- — --- Ron Pearson, IfyVee hood Stores, Inc., Chariton, Iown , outlined reasons why the curb cut and preliminary I,SNRI1 plans should be approved (see next item). Some of the reasons given were: (1) the access point would "line up" with several proposed projects and future plans for development in the area; (2) the financial investment for grading and developing the site would require the support of at least two large commercial areas, i.e., it food store and drug store; (3) IlyVec has spent two years trying to determine a better location to replace the Kirkwood IlyVec store; (4) the proposed development would add to the tax base of the community; and (5) the development would provide increased employment and would be an asset to the City. Ir. Pearson indicated that IlyVee Food Stores, Inc., would be willing to pay for signalization installation, i.e., stack lanes, and the necessary curb cut on Highway 6 Bypass. Chairperson Cain indicated that IlyVec had submitted a letter waiving the 45 -day time limitation. Kammermeyer stated his preference for vacating the western end of Hollywood Boulevard. Irvin Pfab, 1610 Rochester Avenue, asked to be informed of the exact location of proposed access points. Ilic Pf,Z Commission would not want any more intersections like the Keokuk/liollywood intersection, Cain said. A motion was made by Kammermeyer, seconded by Lchman, to recommend to the City Council approval of a curb cut and signalized intersection at the location proposed by IlyVec Food Stores, Inc., i.e., approximately halfway between Gilbert and Keokuk Streets on Highway 6 Bypass, with the understanding the cost of construction of the intersection would be borno by IlyVec Food Stores, Inc. Kammermeyer stated that he would vote in favor of the motion and hoped that "by doing this, traffic circulation patterns would be improved in the long run." Jakobsen concurred with Kammermeyer and felt the subject area should he opened to Highway 6 to help alleviate some traffic problems. She also mentioned that a 40 -mile per hour speed zone on highway 6 Bypass should be reduced to no more than a 30 -mile per hour speed zone. Cain expressed opposition to the motion and noted that written objections were attached to the minutes of the 6/16/77 meeting. She expressed preference for serving the subject area by an internal circulation pattern. The motion carried 3-2 with Ogesen and Cain dissenting. on of a preliminary La E Scale Son -Residential Devel lish a supermarket and druu store at the southeast corner of GiInert Street and Ili ghway 6 Bypass; 45 -day limitation period: 7/10/77. Cain noted that the applicant would he applying for an innovative parking design plan to vary certain requirements of the Tree Regulations. Ogesen suggested that the PI;Z Commission recommend consideration of vacating Hollywood Boulevard cast of the proposed Waterfront Street:. After further discussion, Commissioners deferred consideration of the preliminary I,S\'RD plan submitted by IiyVee Food Stores, Inc. (5-7720) pending review and comments from the Fliginecring Division and revision of the plan consistent with the Staff's recommendation. t 5-7724. Public discussion of preliminary and final plat of Wegman's One - Lot Subdivision, a two -lot subdivision located approximately one-half mile north of the City limits within .Johnson County and east of Prairie du Chien (toad; 45 -day limitation period: 7/23/77; 60 -day limitation period: 8/7/77. Doug Boothroy, Assistant Planner, stated that none of the deficiencies and discrepancies had been resolved. Mr. Irvin Pfab questioned whether the County had proposed a policy to limit access to Prairie du Chien Road. Chairperson Cain commented that the Chairperson of the County Zoning Commission said there is such a policy proposed for discussion at their next regular meeting. Kammcrmeycr thought it would behoove the Commission to require the applicant to comply with all of the Subdivision Code requirements. It would be prudent to defer consideration of the plat until a proposed ordinance regarding two -lot subdivisions is in effect or until all deficiencies and discrepancies have been corrected, Kammermeyer said. A motion was made by Ogesen, seconded by Jakobsen, to defer consideration of 5-7724, public discussion of a preliminary and final plat of Ilegman's One -Lot Subdivision, until the next regular P$Z Commission meeting, .July 21, 1977. The motion carried unanimously. 5-7725. Public discussion of a preliminary plat of Pepperwood Addition, a pro- posed subdivision of a 47 -acre tract of land located west of Taylor Drive and south of the K -Mart area; 45 -day limitation period: 7/30/77. Doug Boothroy stated that the deficiencies and discrepancies noted in the July 7, 1977 Staff Report had been resolved and the plat complies with the Storm Water Management Ordinance. Kammermeyer complimented the applicant on the ingenious attempt to comply with the Storm Water Management Ordinance. Steve Victor, Southgate Development Company, noted that the following two items had been added as a result of the Informal PFZ Commission meeting: (1) a walkway easement, and (2) changing the name of Birch Ct. to Apple Ct. The Commission unanimously recommended to the City Council approval of 5-7725, public discussion of a preliminary plat of Pepperwood Addition, a proposed sub- division of a 47 -acre tract of land located west of Taylor Drive and south of the K -Mart area. jr- • S-7750. I'ubl is di s n•.•; i un of a 1're. imi nay)'_1'kit_ uh Wi nd•.,,r Ilril;his .Ali, IiI iuu, I'arl d, n_propusad. suh,liviiuu ill' o IS-acry I rayl of laud local (-if vara of Ilickury I I i I I P:Irl, and Hurt It ill' Rochr•:Ivr Avvunv; .15 I:ly limitation Ili- rioil 8/1/7%. Dual; Ituuthruy stilet] IhaI the dvfit.i(-Ill.ir5 and discrepanric'; noted in the .Tilly 7th Stall Report had not been resolved. Ile untcd the SIal'f'r. rvcumnicndalion to delbr Consideration of the preliminary plat pending continents 1'rom the Parks and Recreation Commission. Cain noted that. the Parks and Recreation Commission would he holding a special meeting in .July. Dennis Sacugling, f-lawkeye Engineering, explained that all the corrections on the preliminary plat had been made but a revised pint would not be submitted until the Parks and Recreation Cemniission had reviewed the proposal. Cain noted the possibility of the City's purchase of the property. Tony Kushnir explained that the City had given the property owner notice of intent to purchase the land and an offer would soon be given. Negotiations will carry on from there, he said. Ogcsen questioned whether the offer to buy was based upon receipt of a federal grant. Mr. Kushnir stated that the money had already been received by the City and he identified it :is Housing and Community Development Act (HCDA) money. Commissioner Jakohsen indicated that the funds for this acquisition had been designated for the current fiscal year. Dennis Sacugling pointed out that he had talked with Mr. Ileeren, a representative of the Department of Housing and Urban Development (IIUD) in Omaha, who told him that certain requirements must be met before the City can spend (ICDA money for the property. The money has been allocated but disperscment cannot be made until an Environmental Review has been completed. Mr. Kushnir stated that the information conflicts with other information and he would check on it. .fully Ilurtig, 305 Windsor Drive, expressed concern about. the potential flooding of existing houses, particularly those at the bottom of the hill. She also questioned whether sidewalks would be put in. Cain explained that sidewalks are required to he installed on both sides of residential streets. Mr. Saeugling pointed out that the intent of the Storm Water Management Ordinance is to help prevent storm water runoff. The Storm Water Management Ordinance assures that new development will not cause worse problems than presently exist, Commissioners said, but may not eliminate a flooding problem that already exists. Mr. Saeugling expressed appreciation for being informed about the water problems and expressed a desire to help alleviate the problem as much as possible. Don Hoy, attorney representing the applicants, noted that the City Staff would review the plat and note any deficiencies before final approval would be given by the Planning and Zoning Commission and City Council. Irvin Pfab noted that when he purchased property at 1610 Rochester Avenue, he was assured that 7th Avenue would not he extended. What will happen to the sower that is running through my property if 70 Avenue is extended, he said. Who will pay for the street after it is installed? Don Schmeiscr stated that the City would probably assume the cost of street installation. John Kasko, Woodridge Avenue, suggested that the City keep the property for it park. To avoid conflict of interest, Cain said, the City must go ahead and review the plat irrespective of the City'S possible intent to buy the propertl. Cecil Davis, 1818 Winston Drive, stated that the street is already breaking up from 0 carrying vehicul:n• 11,:11,1"i1, t'or approximately 50 homes. 'lhe prel imina ry plat should not be approved, he said, unless :lnothor access road is provided. Kawmermeyer Agreed and 1'elt it would be desirable Io havr an alternate aures%. llu said he would like to encourage the forks :uul Recreation Commission to consider the possilli lily u1, gr:nttiug access over the southe:c:t corner ul' the p:n•k iu return fur adding to the park the open space arca in tits northeast corner of the park shown on the plat. Cain requested that the P$Z Commission meeting minutes be sent to the parks and Recreation Commission, Ogesen noted that in regard to the instalLltion of the extension of 7th Avenue at City expense, the capital improvements have been budgeted for the next three to four years and it would probably be some time in the future before any new projects could be accomplished. The Commission requested staff assistance to investigate possible ways to provide access to the subject area. The Commission referred consideration of S-7726, preliminary plat of Windsor llcights Addition, Part 4, to the Parks and Recreation Commission for their review and comment and deferred P$Z consideration until the next regular P$Z Commission meeting, •July 21, 1977. Review of a proposed "innovative parking design plan" submitted by Dean Oakes. Don Schmeiser stated that a revised plan had not been submitted. The Commission deferred consideration of the proposed "innovative parking design plan" submitted by Dean Oakes to the next regular P$Z Commission meeting, .July 21, L977. Review of a request by Wilbert Frantz to waive the requirements of storm water A listing of chronological events regarding Mount prospect Addition was explained .,,;. by Don Schmeiser. Lehman noted that the City Council had expressed concern about the sanitary sewer capacity and not about storm water detention. Mr. Schmeiser told the Commission that John Hayek, City Attorney, said that if a preliminary plat had been approved by the City Council prior to the adoption of the Storm Water Management Ordinance, then the plat would not need to be in compliance with the Storm Water Management Ordinance. However, if a preliminary plat had not yet been approved by the City Council, then the plat would have to comply with the Ordinance. Because the sequence of events regarding Mount Prospect arc somewhat unique, Cain asked if the City Council might consider the history as a special case. Schmeiser responded that the City Council does not have authority to waive the requirements of an ordinance but the Council does have the power to amend an ordinance. The applicant did all he could to comply with the Subdivision Ordinance, Lehman noted. Kammermeyer suggested that the City Council consider amending the Storm Water Management Ordinance to waive some requirements in certain instances. Other Commissioners disagreed with the suggestion. 0 The following motion regarding Mount Prospect Addition, I'art IV was made by .lakobsen, seconded by Lehman: Whereas problems pertaining to storm inter management in Mount Prospect Addition, Part IV have been brought to the attention of the Planning and Zoning Commission, Whereas some problems concerning the timetable regarding the adoption of the Storm Water Management Ordinance seem to have some merit as to this development, Whereas the reason for the delays was beyond the power of the applicant, Resolve that PU respectively requests that the City Council consider these unusual circumstances. The motion carried unanimously. The meeting adjourned. prepared by: Approved by: retary Jane .)anogsen ror Juanita Vetter, Pf,Z Secretary INFORMAL MEETING LIBRARY BOARD OF TRUSTEES JULY 6, 1977 8:00 P.M. DIRECTOR'S OFFICE MEMBERS PRESENT: Bezanson, Bartley, Farber, Hyman, Kirkman,' Newsome, Ostedgaard, Richerson MEMBERS ABSENT: Moore STAFF PRESENT: Eggers OTHERS PRESENT: Jim Fleming, KXIC Summary of Discussion Additional information submitted by three architects concerning their fees up to a bond referendum and for the total project were reviewed. All included ideas for possible public relations ser- vices they might provide prior to the referendum. Thirteen criteria for evaluating the firms were discussed so that all Board members.would be evaluating on a similar basis. Plans were made for tours of building or visits with former clients of architects. The next one will be a tour of the Presbyterian Church on Monday, July 11 at 7:00 P.M. David Kirkman will speak on the building progress on the Dottie Ray Show on Tuesday, July 12. Meeting adjourned 10:05 P.M. Respectfully submitted, Lynda S. Ostedgaard Secretary 32 0 LIBRARY BOARD OF TRUSTEES REGULAR MEETING THURSDAY, JUNE 30, 1977 4:15 P.M. LIBRARY AUDITORIUM r MEMBERS PRESENT: Buchan, 11avber, Hyman, Kirkman, Moore, Newsome, Ostedgaard, Richerson, Bartley MEMBERS ABSENT: Bezanson STAFF PRESENT: Eggers, Westgate, Kelley, Carter, Spaziani OTHERS PRESENT: University of Iowa School of Library Science Summary of Discussion and Action Taken The meeting was chaired by Board President Ron Farber who intro- duced new Board member Jean Bartley and welcomed members of Univ- ersity of Iowa Public Library Class. Minutes of the regular meeting of May 27, 1977 and the special meeting of June 23, 1977 were approved following one correction about the members of the nominating committee. Newsome/Kirkman Financials reports and the disbursements for May were approved on motion of Newsome seconded by Kirkman. Director's report attached. President Farber reviewed activities of the Board during the two years he was President. He cited the organizing of the FRIENDS of the Iowa City Public Library and significant progress towards a new library building as the Board's two most important accom- plishments. He took note of the outstanding contribution made by retiring Board member Vivian Buchan during her six years of ser- vice to the library. The following officers were elected for FY1978: David Kirkman, President; Jeri Newsome, Vice -President; Lynda Ostedgaard, secretary. Proposed amendments to the personnel rules concerning, access to personnel files and an employee's right to reply in writing to each performance evaluation were approved. Ostedgaard/Moore. Unanimous. Following a general discussion about the need to revise the library's personnel rules and regulations, new President Kirkman and the Director were requested to appoint a joint staff -Board committee to start work on revision. 3z u -2- Richerson moved and seconded by Ostedgaard that the Board adopt the staff recommendation to change fines for late 16mm films from $1.00 first hour and 25t hour to $5.00 first day and $2.00 each subsequent day to support the library's new loan period for 16mm films beginning July 1. Approved with Hyman dissenting. Meeting adjourned at 5:45 P.M. Respectfully submitted Vivian Buchan,-Se'cretary 0 Proposal for admendment to ICPL personnel rules: B. PUBLICINSPECTION Substitute for last sentence: Access to employee records (excluding public information) shall be restricted to the employee and the administrative staff unless written permission is given by the employee. E. PERFORMANCE EVALUATIONS Insert before 'last sentence:' Every employee shall receive a copy of their perfdrmance• evaluation and have the right to include in their file a written response at the time the evaluation is placed in their file. t M J01 A. L QQ AiJD�PORTS PERSONNEL TRANSACTIONS: All appointments, separations, and other involving any -library employee shall be by the city, subject to approval by the will be completed until the appropriate and approved. B. PUBLIC INSPECTION: The following information relative is available for public inspection dance with such procedures as the address, class title, and salary. Bible only with prior approval of information may be made available discretion of the Director and in C. DESTRUCTION OF RECORDS: 0 personnel transactions made on forms designated Director. No transactions forms have been submitted to employees and former employees at reasonable times and in accor- Director may prescribe: name, Personnel files shall be asses - the Director.4:Other personnel for official purposes at the accordance with statutory requirements Employee service records, either in the original or microfilm copies,_ shall be kept permanently. All other employment related records, such as correspondence, applications and examinations may be des- troyed after six months at•the discretion of the Director. D. ATTENDANCE RECORDS: Regular attendance reports shall be prepared and submitted to the City Personnel Director at the end of each pay period. The Library Director shall be responsible for seeing that procedures for re- porting attendance are followed and for keeping accurate records and reconciling each employee's.status of leave and compensation . earned, used and unused. E. PERFORMANCE EVALUATIONS; Employee performance appraisals shall be completed by Department Heads on forms provided by the Director for the purpose of improving the effectiveness and efficiency of services. Performance improve- ment evaluations shall bo completed whenever the employee is due for consideration for a merit salary adjustment; and former perfor- mance may be used to determine and/or support corrective disciplin- ary actions when such actions may be precipitated by just cause. nye/'t All personnel files are kept in the library office and employees -shall have access to their files upon reasonable notice. e,ty dub/ic LtG�ary nnel 1?61ec I ZZ -7r $ Eepf&' vn9 -30- 0 Director's Report June 30, 1977 Financial We will have the final computer report on the FY 1.977 budget by the next meeting. It is evident from this past year's expendi- tures that in meeting personnel costs and trying to keep the library materials budget at an acceptable level, the library budget is being squeezed right in the middle --general supply, maintenance and plant operating budget. Just a few years this was about 13- 15% of our total budget. It now hovers around 11% and is not enough. Actual expenditures in this area for FY 1977 will be unusuallyhigh because of the heavy maintenance costs for the heating/cooling system. For the first time in memory the library had to request a budget amendment to avoid being over expended. Building Program The preliminary results from the general city-wide survey seems to indicate high regard for library services 6 strong interest in expanded facilities. We have requested many correlations between answers to library related questions and other significant data from the survey. This data will be of great help in planning for the bond referendum. Implications will be discussed at the July 8 building program meeting. The Director monitored the Council meeting at which the 7.uchelli 6 Sasaki firms outlined design plans for the downtown mall (College 6 Dubuque Streets) area. It is being planned with the potential library site in mind. A memo was sent to Paul Glaves, Urban Renewal Coordinator, to remind him of the limited space on that site and the importance that it retain at least 50% of the College Street right-of-way in order to meet library needs - 36,000 square feet for essential first floor public services. The article on the library's Suggestion Book in the June 25 Press Citizen took note of the number of times the only adequate response to patron and suggestions was to mention the need for new library facilities. Summer Programs/Services Use of the library's lending services hit another all time high on Monday June 6 with the charging out of 2,783 items. A much higher than normal share were items from the Children's Room. This depart- ment almost always has its heaviest use day on the first Monday after the close of the public schools. Attendance at children's film showings has been running up to 100- 150. The adult film program is less heavily attended but attracts 60 to 70 people per showing. -2- 0 The library is cooperating with several other agencies (public schools, Psych. Hospital, Johnson Co. Extension, CETA/Mayor's Youth) to continue the Newsletter for the Youth -Serving Agencies of the area. Judy Kelley, Young Adult Librarian is the liason with this group. A full statistical review of FY 1977 goals and services is planned for the July or August: meeting,. D.,..nnncl Twofull—time CETA employees from the repular program and four from the youth program are working at the library this summer. Prospects remain bright that many of these employees will continue through the next year, although the school -aged staff will have reduced hours by September. We are trying to use much of this help to relieve the Lending/dirculation function and allow perman- ent staff to do some much needed evaluation and review of procedures. 9 3b 1, I 0 9 MINUTES IONA CITY HOUSING CUA-1ISSION JULY 6, 1977 CITY MANAGERS CONFERENCE ROOM MEMBERS PRESENT - Hibbs, Lombardi, Owens, Pollock, Smithey MEMBERS ABSENT - Kamath, Whitebook CITY STAFF PRESENT - Kucharzak, Seydel, Burke, Kimball SUEZM OF DISCUSSION AND FORMAL ACTION TAKEN 1. Hibbs called the meeting to order. 2. The Minutes of June 1st were approved as read. 3. Housing Maintenance and Occupancy Code - Kucharzak suggested to the Commission that they calendar the ordinance for the next two or three meetings. The Legal Staff will be preparing a portion of the ordinance for commission feed back for each meeting. It was decided that a Special Meeting be held July 14th at 7:30 p.m. in the Civic Center. 4. Coordinators Report - Twelve applications were submitted for approval. 222 units are presently under Lease for the Section 8 Program and 51 under Section 23. HUD is again advertising that they have funds available under Section 8 New Construction. Fair Market Rents were published in the Federal Register as follows: 0 bedroom - non elevator $152.00 elevator 166.00 1 bedroom - non elevator 178.00 elevator 196.00 2 bedroom - non elevator 210.00 elevator 230.00 3 bedroom - non elevator 243.00 elevator 267.00 4+ bedroom - non elevator 263.00 elevator 289.00 It was rated that after receiving numerous communications regarding need for higher Fair Market Rents, that there is a possibility to republish according to specific city. 3275 ■ page 2 Housing Commis n Minutes July 6, 1977 Ianbardi moved that the meeting adjourn, motion seconded by Owens. NEXT MEETING: August 3, 1977 3:30 p.m. City Managers Conference Roan r. 0 0 COMMITTEE ON COMMUNITY NEEDS JULY 12, 1977 -- 4:00 P.M. RECREATION CENTER -- MEETING ROOM B COMMITTEE MEMBERS PRESENT: Bohlken, Braverman, Purington, Dennis, Hibbs, Rock COMMITTEE MEMBERS ABSENT: Amidon, Anderson, Bonney, Bridgeman, Cilek, Hall, Pecina CITY STAFF PRESENT: Vann, Sheets RECOMMENDATION TO THE COUNCIL: It was the consensus of those present that the "CDBG Neighborhood Site Improvement Program" should be forwarded to the City Council. The group endorsed the program and recommended that the Council approve the program as recommended by staff. MEETING DISCUSSION: 1. Lack of quorum prevented the calling of an official meeting. 2. Membership levels were briefly discussed. It is Julie Vann's understanding that the Housing Commission and Park and Recreation Commission representatives should not have been assigned terms. Therefore both Bob Hibbs and Tom Cilek remain as voting members until the City Council clarifies the situation. Julie regretfully announced that Doris Bridgeman had moved from her Mark IV apartment into a house in Coralville. Even though she still works in Iowa City, she is no longer a resident and no longer eligible to be a CCN member. Her vacancy will be re -filled. 3. Sue Sheets was present to discuss the Site Improvements Program with CCN members. The discussion summary follows. Bob Hibbs noted that this project has really stimulated "grass roots" citizen input. With this type of citizen representation, he felt the City should really listen to their preferences. Ron Bohlken questioned why the projects given the highest priority were not also given the highest allocation, i.e., sidewalks vs. trees. Sue Sheets explained that to complete,a thorough tree planting program (to reflect the first priority project), only $6,000 would be needed. Similarly to complete n minimal sidewalk repair program (to reflect the residents' fifth priority), a $12,000 allocation was necessary. Bob Hibbs commented that it was convenient and nice that the $25,600 recommended for use in the pilot neighborhood would be a "fair share" portion of the total $190,000 site improvements budget. The Longfellow Area comprises approximately 1/7 of the total CDBG 403 area and $25,600 is about 1/7 of $190,000. Bill Dennis asked if the question about sidewalk improvements' funding had been resolved. Sue Sheets explained that it had been quite a problem, but that it had been resolved. 3275A 9 Committee on Community Needs July 12, 1977 Page 2 Staff explanation to Council: Sidewalks are public but privately maintained. The current City policy is to handle citizen complaints about sidewalks only. The budget constraints temporarily have prevented a systematic sidewalk inspection program. The planning department developed a "Sidewalk Plan" last year, which prioritizes sidewalk deficiencies and schedules improvements over a five year period, but this program has not been adopted by the City Council for implementation. Since sidewalks are publicly used, and since there are many family budgets that can't be stretched to include sidewalk improvements, CDBG funds could be used to repair the first priority sidewalks within neighborhoods served by the housing rehabilitation program. However, there has been a lot of discussion about the fairness of paying for sidewalks in 1977, and then never repeating this in subsequent years. To decide to use federal money to im- plement the "Sidewalk Plan" as it applies to rehabilitation neighborhoods is a policy decision only the Council can make. The staff did feel that we could use site improvement funds in conjunction with housing rehab loans and grants. An eligible low or moderate income person could apply for housing rehab funds and therefore become eligible for a sidewalk improvement grant. The $12,000 recommended in the "CDBG Neighborhood Site Improvement Program" is for this type of program implementation. Bob Hibbs moved that the CCN endorse the program and recommend to Council approval, assuming that all cost estimates are valid. Ron Bohlken seconded this motion. The discussion which followed reviewed the neighborhood residents' view of the project. Curtis Purington was concerned that the report portrayed the neighbor- hood reaction too simply and too favorably. Ron Bohlken and Bill Dennis who had attended the meeting with Curtis disagreed and heard a "good exchange of ideas." Curtis felt residents had come to the meeting not to discuss the issue at hand -- i.e., which projects to fund -- but instead were concerned with the federal process of taking a huge portion of our pay checks through income taxes and sending it back to Iowa City in this manner. Some of the residents feel that by "doing without" these site improvements, they'll set a good example to others, and thereafter maybe income taxes will decrease. Committee on Community Needs July 12, 1977 Page 3 Staf comments to Council: It is hard to respond when the citazen'concerns are really about material policies, rather than about whether or not they prefer trees, sidewalks, or alleys. The staff role in facilitating the meeting was to obtain citizen input for a site improvement program, developed to complement the Council established housing rehabilitation program, in response to a HUD directive. Another issue discussed was improvements' maintenance. Julie Vann explained that no long-term maintenance costs would be incurred by the City. The trees will be applied for by individual property owners who will thereafter be responsible for watering and maintenance. The alleys will be a special, one time improvement by the City, after which current maintenance practices will continue. The mini -park is most likely to be maintained by the school and not the City's staff. The bus benches will be durable in design, installed in the grass area between the street and sidewalk, and mowed around by the property owner. The sidewalks will be maintained by the property owner. Thereafter members complemented the staff report and each indicated a recommenda- tion be sent to Council endorsing approval. Julie Vann M F q\ 0 0 S'rAFI° wivnin' To: Planning and Zoning Commission Item: S-7722. Hull's Country Estates GENERAL INFORMATION Applicant: Requested action: Purpose: Location: Size: Existing land use: Surrounding land use: Applicable regulations: 45 -day limitation: '? 60 -day limitation: SPECIAL INFORMATION Public utilities: Public services: Transportation: Physical characteristics: Prepared by: Doug Boothroy Date: Mune 16, 1977 Mr. Everett H. Hull lit. 1 Iowa City, Iowa Approval of a preliminary subdivision plan. To develop four single family residential lots. East side of Sand Road (I1-66), one and one-half miles south of the City limits of Iowa City in Section 26 T79N, R6W. 34.32 acres Single family residential and agricultural Agricultural and residential Subdivision Ordinance 7/15/77 7/30/77 Public utilities are not presently available. Police and fire protection would be provided through the county. Access will be provided from Sand Road (W-66). The topography is nearly level to gently sloping with a slope range from 0 to 3 percent. ANALYSIS The subject addition submitted by Everett Hull subdivides a tract of land of approximately 34 acres into 4 lots. This addition is located one mile south of • -2- C1 the Iowa City corporate limits. According to Section 409.14 of the Iowa Code, the City is required to review all subdivisions within the county which are within two miles of the City limits. The purpose of the State Code requirement is to provide for the logical and compatible development of land apt to be a part of the City in the future. It has been the Legal Staff's opinion that the City can enforce any or all of the City's Subdivision Code requirements in subdivisions within the extraterritorial jurisdiction of the City. The future extension of Gilbert Street along what is presently called Sand Road (W-66) is an important consideration with this development. Plans for Sand Road are to design it to function as a primary arterial street. Arterial streets are net to serve as residential streets. The subject addition would have four residential lots accessing onto Sand Road. Increasing the number of driveway intersections with Sand Road only decreases its vehicular carrying capacity and increases the number of conflict points. For these reasons, it is the Staff's opinion that driveway entrances onto Sand Road (future Gilbert Street) should be avoided. RECOMMENDATION It is the Staff's recommendation that public access, such as an alley, be provided to the rear of the lots fronting on Sand Road in lieu of their present access. The Staff also recommends that consideration of the preliminary plat be deferred, but that upon revision of the plat incorporating the deficiencies and discrepancies noted below, the preliminary plat be approved. I DEFICIENCIES AND DISCREPANCIES 1. The plan does not comply with the Storm Water Management Ordinance. 2. The existing buildings should be fully dimensioned from all property lines. 3. The location of all existing utilities and easements should be shown. 4. The provision of public access, such as an alley, in lieu of access to Sand Road. -0 6 The county road which runs along the northern boundary of the subdivision I should be labeled. The location of existing culverts and drainage ditches or water courses should be shown. Sand Road should be shown with one uniform curve rather than with straight line segments. A77ACHMENTS Location map. ACCOMPANIMENT Preliminary plan. Approved by: Den is R. Kr4a%ir r Dept. of Community D velopment r♦ . D7 3 24,` e'er I o I !� © REQUEST AREA27 Ilo I a el - P A. 1 �'� ° • I ' I I 1 I..NII S° ° Iou I' Irp111ppII� II1'�I1 / I •eU 1•' iIJIJIJI�� �Q • I / •� / i 4 FILE NUMBER: 18 �s ,,, T I ,'-• S 7722 NORTH r _ _ 2 w `•�I I �J ° • -I - J I — a I I 0 1] STAFF REPORT To: Planning and Zoning Commission Prepared by: Don Schmeiser Item No.: 5-7720. IlyVec Food Store, Date: .July 7, 1977 No. 1 GENERAL INFORMATION Applicant: Requested action: Purpose: Location: Size: Existing land use and zoning: Surrounding land use and zoning: Applicable regulations: Limitation period: SPECIAL INFORMATION Public utilities: Public services: IlyVec Food Stores, Inc. 1801 Osceola Avenue Chariton, Iowa Approval of a preliminary Large Scale Non -Residential Development plan and preliminary plat. To develop a supermarket and drug store. South of Highway 6 Bypass and east of Gilbert Street. 5.40 acres (excluding the right-of-way of Hollywood Boulevard petitioned for vacation and acquisition). Retail and wholesale establishment (Contractor's Tool F, Supply) and undeveloped; zoned MI and CH. North (across Highway 6) - retail and wholesale establishments and M1; East - undeveloped and CH; South - undeveloped and CH {Vest - automobile laundry (Robo Wash) and M1. Subdivision Ordinance, Zoning Ordinance and LSNRD Ordinance provisions (the applicant proposes to install a storm sewer from the site to the Iowa River so that storm water management will not be required). 7/10/77 Adequate water and sewerage service are available. Police and fire protection are available. Public sanitation service would not be provided. 328,6 � 0 -2- Transportation: Physical characteristics: ANALYSIS 1] Vehicular access would be provided from Highway 6 Bypass. The topography is gentle with slopes of less than five percent. A drainage ditch is located through the center of the tract. There are several major and complicated issues and concerns in the development of the property as proposed. These constraints can generally be categorized as follows: 1. Issues involving a proposed new intersection with Highway 6 Bypass between Keokuk and Gilbert Streets, and 2. Concerns involving design elements of the proposed development. The issues and concerns are interrelated but will be addressed separately in this Staff Report. The Commission at a regular meeting held on June 16, 1977 recommended by a 4 to 1 vote adoption of a policy establishing the status of Highway 6 Bypass as a "limited access arterial road with new accesses allowed where considered to be desirable and beneficial." The City Council subsequently addressed the issue at an informal meeting and requested that the following policy statement be brought before the City Council for consideration: "It is hereby the policy of the City Council to review applications for curb cuts to Highway 6 Bypass on an individual basis." It is presumed that this policy statement will be voted upon by the City Council at a regular meeting to be held on July 5th. If this is the policy which will be adopted by the City Council, the Commission and Council must review the applicant's proposal for an intersection with Highway 6 Bypass and either approve or deny the request. Since the applicant has stated that it is mandatory for the successful operation of a supermarket and drug store at the subject location to have an intersection with Highway 6 Bypass, it can be assumed that denial of the request would imply a redundancy in consideration of the subject LSNRD plan. Obviously, therefore, the intersection request must be addressed first. The Commission at'a regular meeting held on March 17, 1977 requested staff assistance in the formulation of a policy regarding the future status of Highway 6 Bypass. The interdepartmental staff including the Community Development Director, the Senior Planners of Current and Advanced Planning, the Public Works Director, the City Engineer and the Traffic Engineer held a series of meetings to study all the available alternatives to the City in regard to future road patterns in relation to the Highway 6 Bypass. It was finally and unanimously resolved that the staff would not recommend any additional intersections with Highway 6 Bypass (see attached memorandum). The obvious concern was the additional vehicular turning movements which would further impede the flow of traffic on the best east -west arterial street system within the City. Further, it was the staff's recommendation that all development within southeast Iowa City be served by a series of major and minor arterial and collector streets which would interconnect 0 0 -3- with relocated Gilbert Street, Keokuk Street, Broadway Str,)et and Sycamore Street that presently intersect with Highway 6 Bypass (it was suggested that an inter- soclinn at Broadway Strect would replace the intersection at Taylor Drive). The .euhject application doe:. not alter the slnff'•; position concerning the integrity Qf Highway 6 Bypass. Appropriately, it would appear more desirable to gain access to this property presently from Hollywood Boulevard and in the future from relocated Gilbert Street via Waterfront Street/Hollywood Boulevard, a potential frontage road. This alternative becomes particularly significant if, as has been indicated, the Rock Island Railroad line ceases to exist in the foreseeable future. The site, for the most part, is zoned M1 Light Industrial which permits any use except for the uses permitted in the N12 heavy Industrial Zone. Initially, this site was designated C11 by the City's Comprehensive Plan as the only commercial area south and east of Highway 6 Bypass and Gilbert Street respectively. Subse- quently, a massive area was zoned C2 along the Keokuk Street corridor in the present location of K -Mart and the subject site was zoned M1. Apparently, the site was zoned for industrial development or to permit uses not otherwise allowed in the CH and C2 zones. From a land use perspective, this site and land south and west of this area appear to be most suitable for the logical expansion of industrial and commercial activities presently existing within the area as was apparently the objective of the City in rezoning the site MI. Though a supermarket and drug- store are permitted uses in the Mi Zone, the location of these uses on this site is questionable. The main tenants in a neighborhood shopping district are a supermarket and drug- store. Such uses and the district should be located as to provide maximum service to a neighborhood(s) located within the natural trade area. By far, convenience is the most important aspect. The applicant proposes to replace the HyVee Food Store at Kirkwood and Gilbert Street by construction of a new store to serve the existing trade area and southeast Iowa City. It was estimated that within the neighborhood located west of Sycamore Street, south of Highway 6 Bypass and north of the City limits, there would be a future established population of approximately 6100 people (see Neighborhood Park Study - Hollywood Manor Area). The most convenient location of a supermarket and drugstore for the residents within this neighborhood and the residents north of Highway 6 Bypass would be along Keokuk Street which provides direct access and is more centrally located to both residential areas. Secondly, in terms of customer convenience, it is far better to locate major tenants and entrepreneurial and related uses within the same shopping district as opposed to being scattered throughout the City. Several design elements of the LSNRD plan are of concern to the staff. The major concern is the location of a proposed street and intersection with Highway 6 Bypass. Although the street is located along the easterly property line to gain maximum utilization of the site, the street intersects directly with the Hollywood Boulevard right-of-way cast. Potentially, Hollywood Boulevard could be extended west to intersect with the proposed street thus creating the same problems as at Keokuk Street. It is, therefore, the staff's recommendation that if the City Council grants approval of an intersection with Highway 6 Bypass, the street be 0 0 -4- moved west to accommodate an intersection with Ilollvwood Boulevard south from the intersection with Highway 6 Bypass (see memorandum from the Traffic Engineer). llic second concern is the location of the drugstore with respect to the supermarket, Although the width of the tract results in rather severe physical constraints, an attempt should be made to combine the two uses -- again for customer convenience. Other staff concerns have been included as deficiencies and discrepancies noted below. IMCOMMIiNDAT I ON It is the staff's recommendation that based upon the above analysis, the following actions be taken in regard to the subject LSNRD plan: 1. That access to Highway 6 Bypass be denied, and 2. That consideration of the LSNRD plan be deferred pending a decision by the City Council in regard to said access and resolution of the concerns indicated above and deficiencies and discrepancies noted below (a waiver of the 45 -day limitation period will be required). 3. That upon a consideration for approval of the LSRND plan, a variance be granted in the width of the proposed street right-of-way and paved surface. With sufficient off-street parking, a 2S -foot wide paved surface is adequate if on -street parking is prohibited. DEFICIENCIES AND DISCREPANCIES 1. The plan is at variance with the Tree Regulations of the Zoning Ordinance 2. The height of the buildings should be indicated. 3. Reference from the boundary to the section corner should be revised to correspond to the legal description. 4. Fire hydrants should be located as recommended by the Fire Chief. S. Curb cuts along the proposed street should not exceed 42 feet. 6. A signature block should be provided for the City Clerk's endorsement. 7. The Engineering Division has not completed its review of the plan and additional deficiencies and discrepancies may exist. ATTACHMENTS 1. Location map. 2. Memorandum from the Community Development Director. 3. Memorandum from the Traffic Engineer. C I 0 -s- ACCOMPANIMENT Preliminary LSNRD plan. COMMENT F In conjunction with the submission of the subject LSNRD plan, the applicant has requested vacation of the Hollywood Boulevard right-of-way within the subject tract. The staff does not propose to submit a recommendation at this time concerning same pending consideration of the plan. Approved by: J,4 Paul Glaves, Acting Director Dept..of Community Development tLju ad 1 � I L n ' •� � x r•--� � i� -rj 1 L) .. x ,•- ,,:��, --qtr---- �< _ ,Llz I REQUEST ARLA { , - f; . EI C H W, M i ►a 1 —r _'� S-7720 M! i� SCA LE 1": 660 7 <CN .,uLY t977r City of Iowa CHO MEMORANDUM OAfE: June 16, 1977 TO: Planning and Zoning Commission ^ FROM: Dennis R. Kraft, Director of Community Development II1jV1h RE: Arterial -collector transportation system for the area south of Highway 6 and east of the Iowa River The following commentary represents a consensus of opinion which was arrived at after several meetings between the staffs of the Public Works and Community Development Departments. The commentary is, keyed to letters and numbers which are graphically depicted on the accompanying map. N1. This includes a realignment of Gilbert Street at the point of intersection with Highway 6. The realignment would be west of the present intersection, in an area immediately west of the Country Kitchen restaurant parking lot. H2. Intersection of Keokuk Street and Highway 6. Proposed activities to occur at this intersection would include a traffic flow change on Hollywood Boulevard west of Keokuk Street which would result in one-way traffic to the west only. It is anti- cipated that this one-way flow would extend westward from Keokuk to the area immediately west of the property presently owned by the Fleet $ Farm Store. A second change to occur at this intersection would involve the closing of a portion of Hollywood Boulevard east of its inter- section with Keokuk Street, and a rerouting of Hollywood Boulevard to the southwest and west in an alignment between the Iowa State Bank Drive-in facility and the Iowa State Liquor Store. 03. The third change proposed would result in the closure of Taylor Drive, thereby eliminating the intersection of this street with U.S. Highway 6. An additional change here would be the cul-de-sacing of Hollywood Boulevard in the area approximately 150-200 feet west of its intersection with Taylor Drive. The'next two areas to be discussed (A and B) entail possible additional intersections with U.S. Highway 6. A. This would entail a new intersection with U.S. Highway 6 and it would provide direct access to the property to the south and could also provide access to the property north of Highway 6 if it were to connect with Highland Avenue. If the northerly extension with Highland Avenue were provided, it would then be possible to close the western end of Highland Avenue where it intersects with Gilbert Street. The southern leg of this proposed 1 0 Planning and Zoning Commission June 16, 1977 Page 2 intersection would provide access to both the property to the south which is owned by Mr. Prank Boyd and which includes the Contractor's Supply business as well as the land proposed to be used by the HyVee Grocery Store as well as other land located east of this property. If this intersection were to be constructed, it would be possible to close Hollywood Boulevard west of its intersection with Keokuk Street. This intersection with Highway 6 is not recommended by the Engineering and Planning Staffs because it is believed that every additional intersection with Ilighway 6 will further hamper the ability of this cross-town arterial to carry through -traffic. In that very few cross-town arterial streets in Iowa City provide any degree of continuity, the Staff is of the opinion that every- thing possible should be done to either maintain or improve the traffic carrying capacity of U.S. Highway 6. B. This proposed change would provide access to U.S. Highway 6 from Broadway Street. It is proposed that this be accomplished in conjunction with the closing of Taylor Drive. Additional changes to occur at this intersection would include closing Hollywood Boulevard immediately west of its intersection with Broadway and realigning that part of the road in a southerly direction south of the office building which is presently located on Hollywood Boulevard. An additional improvement which could be made on this intersection would include either the cul -de -sating of Hollywood Boulevard immediately east of its intersection with Broadway Street, or the realignment of Hollywood Boulevard and its subsequent cul -de -sating in the area immediately south of the office building which is located at the southeast corner of Hollywood Boulevard and Broadway Streets. If the latter mentioned improvement were to be accomplished, the office building which is presently located there would have to be relocated. All of the improvements which were mentioned to occur at this intersection have the concurrence of the property owner. The provision of access at point B and the cul -de -sating of Hollywood Boulevard in the area between Broadway and Taylor would prevent traffic from the K -Mart commercial area from filtering through the Hollywood Boulevard residential area to the commercial development in the vicinity of the Sycamore Mall. Access to the K -Mart commercial area would be provided by Sandusky Street, a proposed collector street which would be roughly parallel to and approximately one-half mile south of U.S. Highway 6. Other proposed improvements in the area would include a route going from Hollywood Boulevard southward to Southgate Street, and the connection of both Stevens Drive and Southgate Street with the proposed realigned Gilbert Street. 0 0 Planning and Zoning Commission June 16, 1977 Page 3 Other minor route alignments were discussed at the Planning and Zoning Commission informal meeting but are not included as a part of these recommendations; however, it is important that the Planning and Zoning Commission make a decision on this road network, if possible, in that it directly impacts upon the proposed development which was recently submitted by HyVee. DRK:sc 0 g' �'�1' o :I► MORKman *City of Iowa Cit* MEMORANDUM DAM July 1, 1977 TO: Don Schmeiser, Senior Planner FROM: James Brachtel, Traffic Engineer-zk-� RE: Proposed Hy -Vee Food Store 01 As submitted, the preliminary LSNRD plan would require a new cut to Highway 6. As discussed previously, this additional cut would have a negative impact on Highw 6 and I would recommend that this cut not be allowed. If. Council should decide to approve the proposed cut, I would recommend that the cut be located to the west of the site proposed by the developer. The proposed site would tend to promote the connection of Hollywood Boulevard with the proposed Boyrun Street in a configuration nearly identical to the intersection of Hollywood Boulevard and Keokuk Street. This configuration is unacceptable. A more westerly location of Boyrun Street would provide a developable parcel within the bounds of the developer's parcel and would insure more securely the inability of a future Hollywood Boulevard - Boyrun Street intersection in the existing Hollywood Boulevard right-of-way. I would suggest that this might be a suitable location for the proposed Drug Town. Should you have further questions regarding this matter, please do not hesitate to contact me. U STAFF REPORT To: Planning and Zoning Commission Item: 5-7725. Pepperwood Addition GENERAL INFORMATION Applicant: Requested Action: Purpose: Location: Size: Existing land use and zoning: Surrounding land use and zoning: Zoning history: Applicable regulations: 45 -day limitation: SPECIAL INFORMATION Public utilities: Public services: Transportation: Prepared by: Doug Boothroy Date: July 7, 1977 Southgate Development Company 1902 Broadway Iowa City, Iowa 52240 Approval of a preliminary subdivision plat. To establish 153 lots for single family residences. West of Taylor Drive and south of the K -Mart area. Approximately 47 acres. Agricultural and R1A North - undeveloped and C2 South - agricultural and R1A East - duplexes and R2 West - agricultural and R1A September, 1976 -- rezoning application for RIB (pending). Subdivision requirements of Chapter 9.50 of the Municipal Code and provisions of the Storm Water Management Ordinance. 7/30/77 Adequate water and sewerage service are available. A potential problem in the capacity of the sanitary sewer could exist at a higher density of development than proposed. Sanitation service and police and fire protection are available. Access will be provided from Sandusky Avenue and Keokuk Street. 02 86 1%, n u Ito Physical characteristics: ANALYSIS 11 Topography is gentle to rolling with maximum slopes of 10 percent. An analysis of the proposed development was submitted in Staff Reports 5-76.34 dated January 6, 1977 and Z-7616 dated November 18, 1976. Midwest Development Company submitted a request to rezone an approximate 52 -acre tract from R1A to RIB in order to accommodate a proposed single family development in said tract entitled Pepperwood. The Commission's recommendation to Council was to rezone this tract from R1A to RIB. Because of the Commission's concern about the southside trunk sewer capacity for the entire area south of Highway 6, the Commission also recommended that Council not take a final vote on the rezoning request until the preliminary plat had also been approved by the Commission and submitted to Council for consideration of both items at the same meeting. Because the preliminary plat had not been approved, the rezoning request is still pending. Pepperwood has been resubmitted with a slightly altered design by the Southgate Development Company. The subject addition proposes 153 lots to be developed on 47 acres at RIA overall density as opposed to 172 lots on 52 acres as previously proposed. Since only the average lot size is 10,000 square feet, RIB zoning is still necessary. RECOMMENDATION The Staff recommends that consideration of the preliminary plat be deferred, but that upon revision of the plat incorporating the deficiencies and discrepancies noted below, the preliminary plat be approved. DEFICIENCIES AND DISCREPANCIES 1. The legal description should be rewritten to exclude that portion of Keokuk Street extended. 2. The point of beginning for the legal description of the subdivision should be shown. 3. Lot lines should be drawn as to be radial to curves. 4. The plan does not comply with the Storm Water Management Ordinance. S. The location of all existing culverts should be shown, 6. The location of the section corner which is referenced to the boundaries of the subdivision should be illustrated. ATTACHMENTS 1. Location map 2. Staff Reports 5-7634 and Z-7616 ACCOMPANIMENT Preliminary plat APPROVED BY: Paul Gloves, Acting Director, DCD ML c H F* NORTH 0 REQUEST AREA Q 6Q0 1200 18 O GRAPHIC SCALE: 1"=660' R A FILE NUMBER: $- 7.725 STAFF REPORT To: Planning and Zoning Commission Jtcm No.: 5-7634 GENERAL INFORMATION Applicant: Requested Action: Purpose: Location: Size: Existing Land Use and Zoning: Surrounding Land Use and Zoning: Zoning History: Applicable Regulations: Limitation Period: SPECIAL INFORMATION Public Utilities: Public Servicos: Ll Prepared by; Don Schmeiser Date: 1/6/77 Midwest Development Co. 410 First Avenue Building Cedar Rapids, Iowa 52401 Preliminary plat approval To establish 169 lots for single family residences West of Taylor Drive and south of K Mart area Approximately 52 acres Undeveloped and R1A North - undeveloped and C2 South - undeveloped and R1A Fast - duplexes and R2 West - undeveloped and R1A September 1976 - rezoning application for RIB (pending) Subdivision requirements of Chapter 9.50 of the Municipal Code and provisions of the Storm Water Detention Ordinance Waived Adequate water and sewage service are available. There is a potential problem for the total drainage area, however (see memorandum from Engineering Division). Sanitation service and police and fire protection are avail- able and will not be overburdened by the proposed development. 0 -2- Transportation: physical Characteristics: ANALYSIS 0 Access will be provided from Sandusky Avenue and Keokuk Street. Topography is gentle to rolling with maximum slopes of 10 percent Important aspects in consideration of the subdivision and its relationship to the neighborhood within which it is located, are twofold: 1. The future location of an elementary school within the neighborhood and 2. An efficient and safe street system for the neighborhood. The inevitable need for an elementary school within the neighborhood was addressed in Staff Report Z-7616 dated November 18, 1976. The appropriate location of the school should now be determined to enable streets and pedestrian walkways to be designed and located for safe and convenient access to the school. Its location should be determined upon the bases of the following locational criteria: 1. It should be located adjacent to a neighborhood park to avoid duplication of facilities, 2. It should be located within one-half mile walking distance of all parts of the neighborhood, and 3. It should be located near a collector street for vehicular access to the school. Upon the bases of this criteria it becomes quite evident that an elementary school should be located adjacent to Wetherby Park southeast of the proposed subdivision and most appropriately west of the park. Future developments within the neighborhood should provide safe and convenient pedestrian access to the school within green vistas for maximum exposure to the school. In consideration of the design and location of an efficient and safe street System for the neighborhood, there are several primary factors: 1. External through traffic should be discouraged, 2. A dispersion of traffic is essential to avoid high concentrations of traffic within parts of the neighborhood, 3. Direct and convenient access from the collector streets to the arterial streets should be provided, and 4. Circuitous streets, in lieu of long, straight and continuous streets, should be designed as a speed impediment. 0 0 -3- A conceptual street plan incorporating these factors was developed and is attached to this Staff Report. This plan should be regarded only as a conceptual plan for a street system and not as a development plan of the neighborhood. Design features of the subdivision which were considered undesirable are the long "meandering" street named Briar Lane (or Mulberry Lane) and provision for the extension of Broadway Street to Sandusky Drive. It is suggested that the plat be revised to eliminate these aversions. In lieu of a winding street of considerable length, a series of cul-de-sac streets could be provided at much more convenience to residents and service agencies. High concentrations of vehicular traffic on Broadway Street, generated by high density multi -family residential and commercial develop- ments, should not be permitted local access through a single family residential area. It is alternatively suggested that Broadway Street be extended southerly and turned west to intersect with Keokuk Street north of the subdivision. It is recommended, however, that a walkway be provided in the location of Broadway Street as illustrated. RECOIWENDAT IONS The Staff recommends that consideration of the preliminary plat be deferred, but that upon revision of the plat incorporating the deficiencies and discrep- ancies noted below, the preliminary plat be approved. DEFICIENCIES AND DISCREPANCIES 1. The cross section detail should note the paving thickness, type and thickness of the curb and gutter and slope of the parkway and sidewalk. 2. A graphic scale should be included. 3. A signature block for later endorsement by the City should be provided. 4. Street names should be changed as follows: Briar Lane to Briar Drive, Aspen Lane to Aspen Drive, Pepper Drive (east of Birch Street) to Pepper Court, Sandusky Avenue to Sandusky Drive. S. Broadway Street should be eliminated. 6. The location and dimension of circular medians within the turnarounds should be shown. 7. Lot dimensions for lots 18, 67, 68, 81, 82 and 83 should be noted. B. The westerly boundary line of Wetherby Park to the southeast should be shown. 9. The location of sidewalks and easements from streets within the addition to Wetherby Park should be illustrated. -4- 10. No sanitary and storm sewers should be located under the street pavement except as necessary. 11. The storm sewers should be extended to the subdivision boundary. 12. The right-of-way of Keokuk Street from the termination of the existing pavement should be included within the subdivision. 13. An existing storm sewer along the easterly boundary line should be shown. 14. The provisions of the Storm Water Detention Ordinance should be met. 1. Location map 2. Memorandum from Engineering Division 3. Conceptual street plan ACCOMPANIMENT Preliminary plat Approved by: Dennis Kraft, Director Department of Community Development 0 0 STAFF REPORT Planning and Zoning Commission November 18, 1976 SUBJECT: Z-7616. Application submitted by Midwest Development Company to rezone an approximate 52 -acre tract of land located west of the Hollywood Manor Additions in Southeast Iowa City from an RIA Zone to an RIB Zone; date filed: 9/30/76; 45 -day limitation: 11/14/76. EXISTING The subject undeveloped tract of CONDITIONS: land is located west of existing duplex development along Taylor Drive, south of undeveloped property zoned C2, and north and east of undeveloped property zoned R1A. Southeast of the tract is a 14 -acre parcel recently acquired by the City for a neighborhood park. The tract is located in the approximate center of an area defined in a study entitled "Neighborhood Park Study -- Hollywood Manor Area" prepared in 1974 by the Planning Division, as a neighborhood of desirable geographic extent circumscribed by the boundaries coincident with Sycamore Street, Highway 6 Bypass, the Iowa River and the southerly corporate limits. Existing sanitary sewers have sufficient capacity for a density of develop- ment permitted in either an R1A or RIB Zone. Access would be provided via the extension of Keokuk Street southerly and Sandusky Avenue. STAFF "For any or all of said purposes ANALYSIS: the local legislative body, hereinafter referred to as the council, may divide the city into districts of such number, shape, and area as may be deemed hest suited to carry out the purposes of this chapter; and within such districts it may regulate and restrict the erection, construction, reconstruction, alteration, repair, or uses of buildings, structures, or land. All such regulations and restrictions shall be uniform for each class or kind of buildings throughout each district, but the regulations in one district may differ from those in other districts (Section 414.2 of the Iowa Code)." And, "such regulations shall be made in accordance with a comprehensive plan and designed to lessen congestion in the street; to secure safety from fire, flood, panic, and other dangers; to promote health and the general welfare; to provide adequate light and air; to prevent the overcrowding of land; to avoid undue concentration of population; to facilitate the adequate provision of transportation, water, sewerage, schools, parks, and other public requirements. Such regulations shall be made with reasonable consideration, among other things, as to the character of the area of the district and the peculiar suitability of such area for particular uses, and with a view to conserving the value of buildings and encouraging the most appropriate use of land throughout such city (Section 414.3 of the Town Code)." The implication of these sections of the Iowa Code requires that all zones and corresponding regulations and, as so often has been stated, any amendments thereto be established in conformance with a "comprehensive plan". The 0 0 -2- City's comprehensive plan was prepared by Harland Bartholomew and Associates previous to 1962. According to the "Land Use and Zoning" report of the comprehensive plan, RIB zoning was projected for all of that area between Highway 6 Bypass and the existing southerly city limits. When this area was annexed in 1965, it was automatically zoned RIA by procedures subsequently considered invalid. However, fortunately or unfortunately as the case may be, in 1974 all land in this area zoned RIA was re-established RIA. May, since the subject request is for an RIB Zone which is consistent with the comprehen- sive plan, the guide for future development of the City, the application should be approved, right? -- not necessarily. Planning is a continuous process -- a recognition that future development plans of the City must be continuously revised to reflect changes in development patterns. Southeast Iowa City developed with a complexity never perceived by the authors of the comprehensive plan to the extent that it no longer can provide a reliable basis for making future development decisions. Since the comprehensive plan had not been revised to reflect the changes in land use having occurred, it now is imperative that ad hoc studies be prepared for each development decision. One must question the integrity of the comprehensive plan in the first place, void of any appreciation for the establishment of neighborhoods and the essential elements characteristic of every neighborhood, as one most certainly should question the validity of any approach to comprehensive planning that does not consider the neighborhood as the most important aspect in guiding the development of new residential areas and in redeveloping established central urban areas. pew urban planners will disagree that the neighborhood is the basic measurement used in evaluating elements linked with people and areas for formulating a comprehensive plan. Ad hoc studies developed subsequent to the comprehensive plan have identified two neighborhoods in Southeast Iowa City and the acreage needed for a neighborhood park in each. No study of Southeast Iowa City, however, has addressed the most important element -- elementary schools. The extent of the neighborhood is determined by the service area of an elementary school located at least within one-half mile distance from every part of the neighborhood. The service area of the neighborhood must provide a sufficient elementary school age population for an elementary school to operate at maximum efficiency. The population is related directly to the density and types of residential development, and zoning determines what density and type of residential development can occur. Since zoning, therefore, directly has an effect upon the school age population, the impact a particular zone would have upon an existing or proposed elementary school should be considered. According to the "Schools and Parks" report of the comprehensive plan, it was predicted that a new elementary school would be needed to "serve the general section south of U.S. 6 and east of the Iowa River now almost 0 0 -3- entirely vacant. When fully developed (emphasis) this area would contribute about 500 pupils to ;m elementary center, ...". The report was partially correct in its prediction -- a new elementnry school would he needed. Grant Wood Elementary School was subsequently built to accommodate a rapidly growing child population of 417 pupils as of October 1975. But, of a total of approximately 905 acres within the arca for residential development, there arc 625 acres yet undeveloped. Since according to the Superintendent of the Iowa City School District, the most efficient level of an elementary school is 500 pupils, another elementary school within the area would appear to be inevitable. The service area of an elementary school should not extend beyond a major traffic route if at all possible since pupils would be exposed to the hazards of crossing it. In Southeast Iowa City there is one major thorough- fare, Sycamore Street, which divides the area (hence, the reason for establishing the neighborhood boundary along Sycamore Street). Another elementary school, therefore, should be located within the neighborhood west of Sycamore Street. The Staff had made a survey of five elementary school districts: Lemme School, Robert Lucas School, Mark Twain School, Lincoln School and Grant Wood School to establish the relationship family composition and old and new, high and lower income housing has upon the elementary school age population. The five districts were selected on the assumption that each for the most part is comprised of, in respective order, moderate to high income newer housing (Lemme and Robert Lucas), moderate to lower income older housing (Mark Twain), moderate to high income older housing (Lincoln), and moderate to lower income newer housing (Grant Wood). Excellent statistical data on the number of elementary school age children by address within each school district was obtained from the school administration. This data was applied to the total number of residences (single family dwellings) and total population within a given area to finally derive ratios of the number of elementary school age children per 1000 population per the quality and age of a residential area. These ratios would then be used to predict the expectant number of elementary school age children for undeveloped areas given the type and quality of the housing. The results of the survey are tabulated below: School Age of District Residence Lemme and new Lucas (combined) Twain old Lincoln old Grant Wood new Quality of Persons/ Children/1000 Residence Household Persons moderate to high 3.97 185 moderate to low 3.62 98 moderate to high 2.59 150 moderate to low 3.96 133 Expected results from the survey were inconclusive but there are certain generalizations that can be made as follows: 1 0 0 -4- I. The Lemme and Rober( Lucas School Districts have a predominance of young families. 2. The Nark 'twain School District has a predominance of middle aged families with children older than elementary school age. 3. The Lincoln School District is composed of an intermixture of young families offset by a predominance of much older families. 4. The Grant Wood School District has a predominance of young families. 5. 'rho postulate that older established residential areas are composed of older (mature) families, may not necessarily be true of areas older than approximately 10 years. It is logical to assume that in a more transient society typical of Iowa City, there will be an influx of younger families in older established areas. 6. The elementary school age population within a given area is not only dependent upon the age of a residential area but also upon the quality of housing. The number of elementary school age children within a given area is obviously dependent upon also the density of development, which zoning has more of an influence upon than the quality of housing. It is realized that the density of development and the quality of housing within any particular zone is affected by the market demand perhaps more than the permitted density of development. But, in such an unstable market, it will be assumed that R1A zoning is representative of low density, moderate to high income housing and that RIB zoning is representative of medium density, low to moderate income housing. In applying the above data to the neighborhood within which the subject tract is located, several assumptions were made. There are 420 acres of undeveloped land zoned RIA available for residential development. Approxi- mately 325 acres, however, cannot be developed at the present time because of the unavailability of sanitary sewer service within the Snyder Creek watershed. Development of this area is predicated upon the construction of a new sewage treatment plant 10 to 15 years in the future. An elementary school, therefore, would not be needed for 15 to 25 years in the future. It will be assumed that development will occur at a density of 3.6 units per acre, which is consistent with the density of development for existing residential development (308 residences) zoned RIB within the neighborhood, and that the existing quality of housing is low to moderate income. It is also necessarily assumed that an elementary school will be designed to accommodate an expectant number of elementary school age children within a neighborhood at maturity, i.e., for approximately 500 pupils. By the application, then, of the above data and assumptions, there would be an expectant elementary school age population of 462 pupils. This number is derived from the following formula: (308 units + (420 acres) (3.6 units/acre)) (2.59 persons/unit) t98 children/ 1000 persons)/1000 persons = 462 elementary school age children. 0 0 -5- The above analysis has perhaps IlIIlc homing on whether the subject application should be approved since the tract is such a small portion of the total area of the neighborhood. It does, however, alleviate a concern which the Staff had of continued development at a density of development permitted by an RIB Zone. It should also be noted that there are many other factors which were not considered in the analysis that have a bearing on the total elementary school age population such as an overall decrease in the total number of pupils enrolled within the school district in recent years and the number of elementary school age children representative of other types of residential uses. These are factors, however, which will be taken into consideration in the development of a new comprehensive plan. STAFF Based upon the above analysis, RECObME\DATION: it is the Staff's recommendation that the subject application be approved. MOUNT PROSPECT - chronological events 1. Request to rezone - R1A to RIB and R2 filed: 8/4/75 approved: 9/11/75 PF,Z denied: 12/16/75 Council 2. Preliminary plat, part 3 filed: 9/2/75 approved: 9/25/75 PF,Z deferred: 12/16/75 Council 3. Request to rezone in part - R1A to RIB filed: 1/26/76 approved: 3/4/76 P$Z approved: 5/25/76 Council 4. Preliminary plat, part 3 (of portion rezoned) approved: 5/25/76 Council 5. Final plat, part 3 (of portion rezoned) filed: 7/23/76 approved: 8/16/76 PF,Z approved: 8/24/76 Council 6. Request to rezone remaining area - R1A to RIB and R2 filed: 8/31/76 approved: 9/16/76 PF,Z denied: 10/26/.76 Council - on first consideration City Attorney suggested they file a PAD plan 7. Much discussion between City Attorney, applicant's attorney and City Staff (see letters and memorandums). 8. Storm Water Management Ordinance became effective on 11/16/76. 9. Final plat, part 4 (remaining area) filed: 6/17/77 Notes: City Council resolved to require that the applicant submit a final plat of remaining area prior to approval of rezoning of remaining area. Preliminary plat of remaining area has not been filed. No preliminary plat could be approved until the rezoning was approved as the lot sizes would not comply. 328b r,I. kity of Iowa CHO TIF X 1116- DATE: July 19, 1977 TO: City Council FROM: Julie Vann, CDBG Program Coordinator 4tv RE: Site Improvement Program Discussion 7-26-77 Attached you will find a staff report on the site improvement program prepared by Susan Sheets, Department of Community Development, and also a CCN endorsement of the program. The report represents a compilation of citizen responses, staff input, and staff recommendations. It is requested that the Council review each individual activity -- bus benches, mini -park, sidewalk repairs, alley repairs and tree plant- ing -- and decide the following: 1. if the City should become involved in this type of site improvements in CDBG neighborhoods; 2. if federal funds should be used for these activities (vs, local or private), and 3. at what level the City wants to commit funds. The staff has reviewed each activity and made a recommendation reflecting citizen input and reasonable level of City involvement. At Monday's meeting we are requesting that you establish CDBG site improvement policies for Iowa City. Background information The Community Development Block Grant (CDBG) program is designed to allow individual communities to select a lower income area or neighborhood and comprehensively upgrade the living environment of its residents. Rather than prescribe the solution as did urban renewal (demolition -new construction), the CDBG program is very flexible and allows individual communities to diagnose problems and prescribe solutions. In Iowa City we have chosen a combination of programs to improve the housing stock and to preserve older established neighborhoods. The code enforcement program establishes minimum standards for rental units. The housing rehabilitation program provides financial incentives to homeowners. The Ralston Creek Watershed Management program will minimize flood damage to the neighborhood. Finally, the Comprehensive Plan will identify issues, problems, and neighborhood concerns and establish policies in relation to these. Subsequent to the submission of this proposal as part of the Iowa City 2nd year CDBG application, HUD officials questioned why site improvement activities had not been included in the comprehensive upgrading of the neighborhood. They suggested that an amount be set aside for public improvements, such as street and gutter repairs, sidewalk repairs, alley repairs, trees, parks, etc. Their philosophy was that City involvement in the neighborhood, rejuvenating public facilities, would stimulate more personal commitment to the neighborhood and therefore more private investment. So following their directive, $100,000 was set aside out of the 2nd year CDBG funds and $90,000 was set aside out of 3rd year funds. M 0 City Council ,July 19, 1977 Page 2 Program Development Process Since HUD looks favorably on citizen involvement, and because Iowa City doesn't have extensively blighted neighborhoods which lack basic public works improvements, it was decided to encourage "grass -root" citizen participation in identifying needed public improvements. The effort was started in the Longfellow School area to complement pilot area rehabilitation efforts. In April and May, four neighborhood meetings were held -- ; of the Longfellow School area residents were invited to each meeting. In June, surveys were sent to all neighborhood residents, presenting all previously acquired proposals and requesting their assistance in prioritizing items. A neighborhood meeting was then held and 90 residents were in attendance. Other residents submitted their surveys by mail, and a total of 12% of the surveys were returned. Various opinions, concerns, and preferences were voiced. The attached report summarizes the neighborhood residents' input. In an effort to coordinate these improvements with other City activities, City staff from the Public Works, Parks and Recreation, and Police Departments were asked to submit project proposals, citizen proposal critiques, and advice on sound program development. The citizen and staff information has been compiled into the attached report. Five projects are at this time being considered. The selection process was based upon each project's ability to meet the following criteria: 1. Initiated by neighborhood resident. 2. Affordable implementation costs. 3. No long -run City budget impacts. 4. Within staff capability to implement. S. Conformity with program goals and objectives. 6. Conformity with HUD regulations. 7. No alternative funding sources currently available. Site Improvement Decisions It is requested that the Council review the proposed site improvements on Monday, July 25, and direct the staff to continue program development for implementation this fall. Five projects have been proposed. At the informal discussion Monday, the Council must decide: 1. if they want each of the five projects implemented as part of the site improvements program, and 2. to what level each project should be implemented. City Council July 19, 1977 Page 3 The staff has prepared a recommendation for each proposal. It is located at the bottom of each topic page. The Council should review these recommendations and make the decisions necessary so that program development can continue. Tile site improvements program has encouraged individual residents to participate in neighborhood planning. It is the intent that CDBG funds be used to arrest neighbor- hood decline and to provide overall neighborhood enhancement. The City Council makes the final decision for use of CDBG funds. Monday proposed site improvements will be reviewed and the program scope for Iowa City more clearly defined. 0 CDBG NEIGHBORHOOD SITE IMPROVEMENT PROGRAM a. I rf 'i i 1. 0 LONGFELLOW AREA 0 HOUSEHOLDS- APPROXIMATELY -635 MEAN -INCOME-$ 101211 HOUSEHOLDS BELOW POVERTY LEVEL -9% OWNER OCCUPIED HOUSING UNITS -75% PERSONS AGE 65 AND OVER -14% 0 0 TOPIC 1 BUS STOP SHELTERS AND BENCHES At several meetings residents suggested placing benches and shelters at various bus stops throughout the neighborhood. This project would be easy and relatively in- expensive to implement. In addition to providing comfortable places to wait for a bus, the project could conceivably serve a number of uses, such as, establishing focal points or "rest stops" for residents, especially those who are elderly and mobility restricted, who want to use sidewalks for physical exercise. Citizen Comments from Meeting 1. The elderly and handicapped would be served better by the shelters. 2. The figure quoted ($3000) is too expensive -- we should be able to do it cheaper. 3. A shelter downtown would be more important than on neighborhood corners, especially at the cost of $3000 each. 4. As the bus routes change, the bus stops also change. S. The elderly are on fixed incomes and ride the bus often. They need a bench to sit on after walking 3 or 4 blocks from F Street to Muscatine. 6. Vandalism might be a problem. 7. Summit and Bowery is not used frequently so bench would not be too beneficial - at that location. Staff Comments (Gene Dietz) -- Would recommend a pedestal type leg on benches to facilitate mowing underneath them and would also recommend spending more money in order to purchase benches made of wood which are generally more aesthetically pleasing. Survey Results 46% favored benches only 17% benches and shelters 37% favored no benches and no shelters Citizen priority rating -- 4 Cost From $75 to $600 per bench depending upon design. Staff would recommend about $300 per bench or a total of $600. Staff Recommendation Staff recommends funding a proposal for two bus stop benches to be located at (a) the corner of Muscatine and Court, and (b) the corner of Fifth Avenue and F Street if adjacent property owners agree. Site "a" was suggested by the transit staff and site "b" was suggested by residents who wanted a bench for elderly riders. Although citizens gave this project a comparatively low priority rating, the residents who wanted bus stop facilities were very much in favor of them. Shelters were not a popular idea, however, if requests persist, staff can investigate the feasibility of providing less expensive shelters at a later date (shelters can be provided for as low as $360). 0 0 TOPIC 2 MINI -PARK AT LONGFELLOW SCHOOL At previous meetings residents expressed the value of the Longfellow School area as a playground for children and expressed a desire to develop and enhance the area as a neighborhood recreation site for residents of all ages. By discretely combining school and neighborhood uses on the playground, residents felt that this natural "people place" could be used more effectively throughout the seasons to the benefit of a larger percentage of the neighborhood. Citizen Comments from Meeting 1. The principal and PTA were unable to attend but are anxious for such a park. 2. PTA likes the City Park equipment. 3. The park will be within walking distance in the summer -- nice walk, sit down, relax. 4. How can the cost of the bus shelter ($3000) be compared with the cost of the park ($1000)? 5.. Park use has increased so fixtures should be durable and fastened down. 6. Who would be responsible for the maintenance? (The school staff) 7. Trees should be large enough to withstand vandalism. 8. Will there still be enough room for volleyball or badminton games? (Yes.) 9. Trash and litter are bad if you live next door. Staff Comments (Dennis Showalter) -- Would support the development of the mini -park with playground equipment. Survey Results 16% favored a mini -park with picnic facilities, benches, landscaping and playground equipment 36% favored a mini -park with all of the above except picnic facilities 19% favored only playground equipment 14% did not want to develop anything on that site Citizen priority rating -- 3 Cost Revised estimate is $3000 primarily due to the expense of the type of playground equipment desired by the residents and PTA. An additional $500 will be contributed by the Longfellow PTA. Staff Recommendation Staff recommends funding a project for a mini -park without picnic facilities, con- tributing $3000 toward a joint development effort between the City, Longfellow PTA, and neighborhood residents. If funded by Council, staff is anxious to develop this project as a neighborhood participation effort. I'OPIC 3 SIDEWALK REPAIR Adequate sidewalks are an important consideration in planning for neighborhood improvements. In addition to being pedestrian pathways, sidewalks are safe play areas for children; they provide a place for neighbors to meet and a place for physical recreation for older residents of the neighborhood. Citizen Comments from Me 1. The quality of work done several years ago was poor and those sidewalks are now in bad shape. How can we guarantee good quality? 2. What if property owner does not want to participate? Who pays? 3. How about curb repair? 4. Bureaucracy costs have risen and we don't want that kind of sidewalk repair. S. How about fixed income participation only? 6. No sidewalks are wanted in the 5th and F Street area -- nobody has been hit and it is not heavily travelled. 7. In the Jackson, Seymour, and S. Clark areas, there are no sidewalks and the children are always dodging traffic and crossing in the middle of the block; do not want sidewalks there in order to discourage children from crossing in middle of street. 8. City has ordinance which requires sidewalk quality, therefore, federal monies should not be spent for this project. Staff Response 1. Sidewalk repair would cost approximately $10,890. Sidewalk construction would cost $20,000. 2. Repairs would be done if there are sidewalks there now, construction would be done if no sidewalks exist. 3. The cost would be about $6.25 per foot. If the City Council decides to pay for repairs through a special assessment then the cost will be added to your tax bill at the end of the year. 4. In response to the concern regarding quality work, staff assured the residents that a contract could regulate this. S. Regarding curb repair, if the repair to be done is at an intersection, the repair would be done. 6. New sidewalks at the ends of streets are low priority, but by the school are a high priority because of the number of people travelling on sidewalks. 7. All property owners including the school will be contacted before any repairs are scheduled. 8. (Dick Plastino) - Public Works prefers all work to be paid for by the neighborhood improvement grant to avoid the administrative burdens of special assessment. Survey Results 176% generally favored sidewalk repairs or new construction with some modification of proposed locations 24% did not want sidewalks repaired or built at any sites. 120% thought repairs should be funded totally by special assessment of property owners 36% thought repairs should be funded by a mix of grant monies for low income persons and special tax assessment for others 44% thought repairs should be totally funded by the HCDA grant money Citizen priority rating -- 5 Cost Estimates of needed repairs are about $12,000 with suggested additions. Estimates of new construction are about $20,000. Needed repairs and new construction were taken from the City Sidewalk plan as well as additions or deletions by residents of the area. Staff Recommendation Since citizens felt construction of new sidewalks was not necessary, staff recommends making only necessary repairs in the neighborhood with no new construction. Gene Dietz advises that repairs are easier to carry out,because initial grading and marking has been done. 0 0 TOPIC 4 ALLEY REPAIRS Neighborhood residents have expressed much concern about the condition of the alleys both at neighborhood meetings and through individual contact with City staff. In some cases, gravel washes from alleys into the street blocking existing storm sewers, while in other locations potholes and dips create problems in using the alleys. Citizen Comments from Meet 1. Block off alleys for safety. 2. Maple Street sidewalks end in the bushes. 3. If the Maple Street alley is not paved, and you don't allow a traffic increase then there is no need for sidewalks. 4. Add the alley between Grant and Oakland to the list of repairs. 5. Gravel all neighborhood alleys. Some gravel work was done 4 years ago and is still okay today. Gravel is better in snow and the City doesn't shovel the alleys very often. 6. The cost for graveling and grading an alley is too high --our alley;was done last year for $150. Staff Comments (Dick Plastino) -- Public Works prefers to have all repairs funded by the neighborhood improvement grant in order to avoid the administrative burden of special assessment procedures, and recommends applying the "least maintenance" surface to alleys. Survey Results 67% favored improving alleys with some modification of proposed locations Pideact for repair 133% did not want alley repairs made at all. I 52% thought gravel and grading should be the method of repair, on all alleys surface 17% favored asphalt surfacing on alleys �. types 5% favored concrete surfacing on alleys 26% favored asphalt or concrete on heavily traveled alleys and gravel on other alleys 18.5% thought alley repairs should be funded through tax assessment of funding ' property owners along the alley sources 31.5% favored shared funding between property owners and the HCDA grant monies 50% thought the grant money should pay for all of the alley repairs i Citizen priority rating -- 2 Cost The estimate for gravel and grading is $300 for a 320 foot alley. For asphalt or concrete the estimate is $16,500 for 320 feet, including repairs to storm sewers that may have to be made. All requested alley repairs with gravel = $3900;'all requested alley repairs with hard surface = $214,500 maximum estimate. Staff Recommendation Based on citizen input the CDBG staff recommends a proposal for $4000 to grade and apply gravel on all alleys requested for repair, and in addition, to consider spreading alleys with oil to cut down on dust. After receiving the Council's direction, City engineers will determine if regrading alleys will cause problems with storm sewers. At that time, staff can investigate putting a hard surface on specific alleys. If funded, Public Works will grade alleys and spread gravel. If a hard surface is required and funded, Public Works will contract for the repairs. 0 TOPIC 5 TREE PLANTINGS In addition to providing shade, trees contribute to neighborhood improvement in several ways. They can be used to ameliorate negative effects, such as traffic fumes, stormwater run-off, and dust, or in a more positive vein they can be used simply to provide a pleasing visual environment. Residents have suggested tree planting projects consistently at each previous meeting. Citizen Comments at Meeting 1. The plantings should be federally funded. 2. It is not fair that W. Summit is not included in the neighborhood and it should be. 3. Trees present hazards to pedestrians and block sight. 4. Roots break up the sidewalk if the roots spread rather than growing deep. S. Trees should be a"Council priority. Staff Comments (Billie Hauber) -- Some trees may not be able to be planted because of underground or overhead wires, would also recommend bidding for a nursery to plant the trees instead of using City staff. (Dennis Showalter) -- This area does not need trees as badly as some in Iowa City, but Parks and Recreation is always in support of planting trees, Survey Results 54% favored a tree planting program fully funded by the HCDA grant 23% favored a tree sharing program with residents paying half the cost of trees 23% did not want a tree planting program Citizen priority rating -- 1 Cost Based on forestry staff reports, about 100 trees could be planted at a maximum cost of $6,000. Staff Recommendation Based on citizen preferences, staff recommends a proposal to use $6,000 for tree planting in this area. Parks and Recreation Forestry Division will take orders for trees from residents on a "first-come, first -serve" basis and contract the purchase and planting of trees by a local nursery. 11::=. TOPIC 6 PRIORITIES Project Proposals Cost Council Council (in order of citizen priorities) Allocations Priorities Trees $ 6,000 Alley Repair 4,000 Mini -park 3,000 Benches 600 Sidewalk Repair 12,000 Total $25,600 Staff Recommendation Staff recommends funding all proposals for improvement at the above levels. There was a close vote between project priorities among residents. It is clear that there are various groups within the neighborhood, each promoting a different kind of improvement -- with nearly everyone in favor of having more trees. Funding several projects rather than one or two, would satisfy the requests and needs of a greater proportion of the neighborhood residents and would provide improvements over a larger area of the neighborhood. Although future housing rehabilitation target service areas have not yet been established by Council, it appears likely that the total program planning area will be divided into six or seven improvement areas. Given the current budget allocations for the program ($190,000), an equal portion for each improvement area would be $27,000 to $33,000. Staff recommendations for improvements are based upon needs and preferences of residents rather than equal funding shares, however, because the cost for all the above projects is below a "likely equal share," it is financially reason- able to consider funding all of the projects. 0 TOPIC 7 OTHER CONCERNS 0 The suggestions and concerns made by Longfellow Area residents which could not be addressed by the Neighborhood Site Improvement Program were referred to appropriate City staff for review. Consequently, a report responding to these "other concerns" was sent with the survey to every household within the area and was discussed at the last area meeting. Slightly over half of the residents attending the meeting (44) feel that traffic safety is the number one neighborhood problem. Primarily, they are worried about Speeding cars and.children crossing the streets. At the meeting staff emphasized that a change in traffic patterns of one neighborhood may cause worse problems in other areas and assured residents that this matter has been referred to City transportation planners for thorough study. The report on "Other Concerns" and additional citizen comments appear on the 'following * ng pages. It it 9 0 0 REP011'I' SEMI' TO RESIDENTS WITH SURVEY The Neighborhood Site Improvement Program meetings generated a considerable amount of input from residents. 'Though many of the suggestions for improvements did not easily fall within the scope and purpose of this program, all of the neighborhood concerns have been earnestly considered. The following summary covers items discussed with residents that were not included in a project proposal, and it further explains the decisions made about each suggestion and how the City Staff is responding to your concerns. Specific requests 1. Fix basketball court at Creekside Park. Initially, there was a frame around the court to provide ice skating facilities in the winter, however, that arrangement did not work and it was removed leaving a rim. This item was referred to the Parks and Recreation Department who will be putting a dirt ,slope around the edge of the basketball court to make it safer. 2. Put a street sign on the east end of Maple. The Department of Public Works will put up a Maple Street sign as soon as possible. 3. Provide a low interest loan for housing; rehabilitation. This has been r5 reforred to the Housing Rehabilitation Program staff, however, the final _. . r decision rests with the City Council. 3 4 Cut bushes on Summit Street bridge. Yiie Summit Street bridge and the fence along, the railroad track belong to the Chicago -Rock Island -Pacific Railroad, and.the City has had problems in the past in getting the railroad to fix its t property. Both the Forestry Division and the Department of Public Works are f,r aware of'the ;problems in these areas and they will be contacting the C.R.I.P. ` "'railroad"about 'cutting bushes and boarding up holes in the fences. 5 clean up litter and junk. .Hopefully, at a later stage in program implementation, ` it'will be possible to organize, neighborhood participation projects to "clean- up°. Until then, specific complaints are being referred to the Department of n Public Works. rnforce'speeding and control vandalism in the neighborhood. This request was forwarded to the Police Department. Chief Miller will send officers to patrol the neighborhood as often as possible, however, he would like residents to " understandthat because of worse problems in other areas of Iowa City, the s police cannot be there all the time. 7. Provide ice skating facilities. This has been considered many times in the past. At present the Department of Parks and Recreation prefers to keep all ice skating facilities in City Park because first-aid stations and S warming_ stations can easily be set up there. It is also a problem to main- tain.the-ice surface in good condition at sites other than City Park. Large scale projects Transportation/'traffic. Transportation problems are impossible to evaluate or solve at a neighborhood level, primarily because transportation facilities Topic 7 -- Large scale projects continued 0 are networks connecting areas, cities or regions. Any change in the traffic patterns of one neighborhood affects traffic patterns throughout the city. For this reason all transportation -related concerns have been referred to the City Staff working on the Comprehensive Plan for Iowa City and to the Department of Public Works in order that these issues receive comprehensive, long-term consideration by transportation planners. The projects suggested by residents include: a. closing Court Street at Muscatine, b. closing Summit Street to through traffic, c.building a'cyclist/pedestrian bridge across the railroad tracks at Summit, d. prohibiting on -street parking, e: fixing the Summit Street bridge, f. placing more stop signs throughout the neighborhood, and g. extending bus service at night. Some of these projects would require great expense and long-term budget commit- merits by ,the City Council which cannot be paid for by the neighborhood improve- 1,4 men grant. In addition, there were considerable differences of opinion among neighborhood residents about the existence of transportation problems and about the methods that should be employed to solve them. The Department of Public Works is opposed to using stop signs as a traffic control device primarily from a safety standpoint, i.e., children in the ' neighborhood start to cross streets expecting cars to stop at the signs, i, however,. motorists very often do riot look for stop signs when they are not used to seeing.signs on major streets. The issues are complicated, necessitating a careful study of neighborhood trafficways in relationship to the rest of the city. Underground utilities. Residents suggested this project in order to remove utility poles from the neighborhood. Placing utilities underground for this purpose was estimated at $200-500 per house, an expense this program cannot support. While underground utilities may remove unsightly utility poles, .they also cause problems for trees growing in the area. 3. Lighting projects. _It has been the policy of the City Cotmcil to expend funds for lighting only at street intersections and only as it is required for motorists to see oncoming cars and pedestrians. Street lights are installed and maintained by Iowa -Illinois Gas and Electric Company, and the 'y city pays a yearly fee for electrical power (about $50 per year per light). Additional lighting projects at this time are considered infeasible for several reasons: a. adding street lights will adversely effect the City energy conservation program, b. adding street lights will involve long-term budget commitments in terms of utility payments, and c. power sources in many neighborhoods are presently operating at capacity -- "' street light additions may require the expense of putting in new power lines. F Topic 7 -- continued 0 As consolation to residents who requested lights to prevent v;uulnlisin, the police Department says studies across the country show that lights do not deter vandals an d, in fact, lights are a frequent target for vandals. Long-range trends and concerns Several important concerns voiced by residents at previous meetings raised policy questions which cannot be addressed by the neighborhood improvement program. All of the long-range issues were referred to the Planning Division of the Department of Community Development for consideration in the development of the Comprehensive Plan for Iowa City. In addition, the Planning Staff has recommended possible approaches for alleviating several of the following dilemmas: 1. Spot zoning, multi -family housing. The City Council makes the final decision on zoning matters. Your concerns about encouraging single- family housing and prohibiting multi -family housing will be referred to the Council, and you, in turn, could ask the Council to consider "down -zoning" your neighborhood. 2. ­Upkeep of rental properties. Enforced maintenance of rental properties is a problem throughout. Iowa City. The City (lousing Commission has been - considering a landlord -tenant ordinance which would give landlords an incentive to maintain their property in good condition. Your concerns will be forwarded to the (lousing Commission and the City Council. 3. <Megative effects from mixed land uses, i.e., dust and noice from light .,industrial areas. The city and the University are currently involved in a project studying the negative effects of mixed land uses and the possibility'of'changing zoning laws to remedy some of the negative effects. The study may develop techniques which would be useful in providing ?compatible land uses in your neighborhood. Many of 'these issues are complex planning problems for which successful solutions are ;not ,readily,apparent. Since the City Council is responsible for directing staff effort and for making all final decisions, it is important that they be informed of issues', that you feel are most significant in the development of your neighborhood. "Me staff will refer your suggestions to the City Council and appropriate City Commissions. At the same time, if you feel very strongly about a: particular issue, you are encouraged to individually contact Council and Commission members. 0 CITIZEN CONVENTS FROM SURVEY 0 "It is believed the City is trying to 'cop out' on its responsibility, and use money for trees they should be planting and paying for (on the parking areas)." "If you don't repair this alley (between Dearborn and 7th Avenue near the creek), at least please stock the crater with fish so it may be functional in some manner. Thank you." "We are fed up with using federal money for everything. There has got to be a stopping point. This is not free money." "(The fence and bushes along the Summit Street bridge) are a 'disgrace to Iowa City."' "Why do people have to be awake seven nights a week with all the noise from that plastic Tile Factory and other commercial businesses at the same location. If the noise isn't enough we have motorcycles all night, a regular race track." "Would recommend speed breakers to control the speeding" we now get in alleys. `r. "I realize this (bus service at night) is not solely a neighborhood problem, but wish to 'reiterate its importance." "No on -street. -parking on Sheridan Avenue!" F + "Keep asphalt or concrete alleys to a minimum to discourage their use as roadways." i "Since all benefit by.sidewalk improvement, there should be collective treatment of expense." " "I do not want any trees planted on my property. In time the roots of the trees causeplumbing:problems.. The same with benches at bus stops. We would be asked to paint .them and repair. Maybe flowers would be the answer, this would be a lot h cheaper and could be replaced. kr "My,,taxes'are high enough now and everything is going sky-high. I am on Social -Security and that is it." "Sidewalks are used by everyone in a neighborhood and it is not quite fair to make .,,only those ;whose sidewalks are in need of repair pay.... perhaps assess everyone in the neighborhood." " J "I would rather see all of the projects implemented, even if it involves some additional assessment to generate the required funds, than see any of them eliminated. It,sounds as if.a lot of time, thought, and energy have gone into developing these projects, and it would be a'shame to let any of them go down the drain. With the federal"'grant providing the incentive, and the City staff providing coordination, ` let's,get all of these improvements made." "What is really needed is small repair help -- not financial -- just someone to do '• the repairs." ,■ LI "Noise from cars and trucks is bad on Sheridan Avenue." `J "Much needs to be done to encourage tenants to assume more responsibility (for upkeep of property). We have seen rental properties deteriorate in our neighborhood because of lack of care by tenants. Landlords claim they are helpless when they try to set standards of care." "The extra buses during rush hours help a great deal -- would help more at 15-20 minute intervals." "Traffic control is my top priority. A neighborhood is in poor or good shape ' depending on how, well the safety and well-being of its residents are provided for. The amenities of sidewalks, trees, etc. are nice -- but only that, They are not basic to the real well-being of the people who live there." "Spot zoning problems have brought heavy traffic, trucking, pollution, tacky crowded buildings and possibilities for future (worse) problems." "City Council needs to be more concerned about these items (spot zoning, rental s upkeep)'=- these are basic!" v "There ;are commercial and industrial programs in this area that need to be investi-_ gated =-;they effect the neighborhood! They can do things with their properties chat don{t come to light.,until it's too late!" "Question wisdom of opening (alleys) to more traffic -- my idea of closing alley ould,insure,quiet and safety." s` t Y,< , .,"Reduce rental properties by enacting ordinances that a portion of rent may be applied to purchase of apartments or houses, so that renters eventually become +yy,owners."' , y t "Each'owner should have to pay for their own sidewalk. We did," r "Low income people should apply for help with paying for sidewalks just like housing rehabilitat ion; ""and .everybody else pay for their own." "I think there should be some storm sewers put in in the 700 block on Rundell so "all;that';water don't come down in the 600 and 500 block on Rundell and just about ' drown us out, Good luck and thank you."