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HomeMy WebLinkAbout1977-08-09 Bd Comm. Minutes6 0 SPECIAL MEETING LIBRARY BOARD OF TRUSTEES JULY 21, 1977 7:30 P.M. DIRECTOR'S OFFICE MEMBERS PRESENT: Bartley, Bezanson, Farber, Hyman, Kirkman, Moore Newsome. Ostedgaard, Richerson MEMBERS ABSENT: None STAFF PRESENT: Eggers OTHERS PRESENT: Sheila Maybanks, League of Women Voters Observer Summary of Discussion E Action Taken President Kirkman chaired the meeting. The City's Urban Renewal prospects were reviewed concerning positive comments about the library. Discussion of importance of on-site supervision by library represen- tatives as well as architect during the construction process and the possible need for additional administrative staff. Report by Ostedgaard on meeting with co -presidents of FRIENDS of Iowa City Public Library. Possible meeting with Friends membership in September. Evaluation of architects continued with Board members reporting on visits to buildings and conversations with former clients and business associates of firms. There was informal agreement to eliminate one of the four firms still under serious consideration. Next meeting to continue architect selection process set for Monday, July 25 at 7:30 P.M. Meeting adjourned at 9:50 P.M. Respectfully submitted, Lynda Ostedgaard, Secretary 0 3366� SPECIAL MEETING MINUTES OF IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES JULY 25, 1977 7:30 P.M. DIRECTOR'S OFFICE MEMBERS PRESENT: Bartley, Bezanson, Farber, Hyman, Moore, Kirkman, Newsome, Ostedgaard, Richerson MEMBERS ABSENT: None STAFF PRESENT: Eggers OTHERS PRESENT: Sheila Maybank, League of Women Voters Summary of Discussion E Action Taken Following reports from Farber and Newsome, it was moved by Ostedgaard and seconded by Farber that the Library Board initiate negotiations for a contract for the design of a new Iowa City Public Library building with the architectural firm of Hansen Lind Meyer, Inc. Unanimous. . The announcement of the Board's choice will be at the regular monthly Board meeting on Thursday, July 28, 1977. Meeting adjourned at 8:30 P.M. Resjmctfully submitted, Lynda S. Ostedgaar Secretary • BOARD MINUTES UNITED ACTION FOR YOUTH JULY 18, 1977 MEMBERS PRESENT: Roberta Patrick, Jeff Schabilion, Tom Mikelson Al Bohanon, Al Horowitz, Mary Larew, Diane Dennis, Tom Conway, Selma Connors MEMBERS ABSENT: Leisa Fearing STAFF PRESENT: Jim Swaim, Larry Schmidt, Sue Duwa QUESTIONS PRESENTED TO THE BOARD: 1. Insurance- Jim was authorized by the Board to check with Bob Alderman, Russ Mishak, and Dale Eberhardt about purchasing liability insurance for UAY. Their input is that at this time it is impossible to purchase insurance which includes the language requested by the City in Clause 9 of the contract.Mel Jones of the .City's legal staff is aware of the problem and is trying to rework the insurance clause. Therefore a motion was made by Al Horowitz, seconded by Mary Larew and unanimously approved to have Jim and Al Bohanbn seek out and purchase the best possible liability insurance for UAY's benefit. 2. Al Bohanon made the motion which was seconded by Diane Dennis and unanimously approved by the Board to the effect that only one signature will be required for checks under the new accounting procedures. Those approved to write checks will be Jim Swaim (Larry Schmidt in Jim's absence), Roberta Patrick and Tom MikelsOn. Peg McElroy has taken over the accounting for the UAY Board and will have close supervision of all checks written. A monthly report will be compiled to be given to the Board at the regular meeting. 3. When UAY is granted non-profit status we have to decide whether to participate in FICA or not. There was much discussion among the staff and Board members and the consensus of the staff people was that they preferred not to be involved in FICA withholding at this time. After discussing the future implications of this matter the Board voted on a motion by Al Horowitz, seconded by Diane Dennis to disallow the commitment to FICA. Should we not participate Peg McElroy has reported to Jim that there is a possibility to receive a FICA rebate on past years. 4. UAY has had increased requests to do family counseling as a natural outgrowth of the youth counseling. In some instances the family will only respond to a UAY worker and resents any other type of aid or counseling suggested. After much discussion it was decieded to arrange a counseling workshop and Jim will organize a program of staff development which will include using the board members as resource persons. The Board does not wish to branch out into any ormal spould beof by counseling, feeling that theyhat should those inout-reach nwr naturally work, referring the families to organized local agencies for in-depth counseling. 33 a B 5. The Board was reminded of the importance of regular attendance and participation of all members. With our new committment to the Johnson Co. Board of Supervisors and to United Way as well as to the City of Iowa City a more viable and enthusiastic Board is de- sirable. 6. Staff changes were noted; Cystal O'Dell has resigned as a outreach aide, being replaced by Ethan Fox. Sue Duwa has been hired as an outreach worker . Scott Hayward is the new secretary. 7. Expenditures for the month were minimal - The City will reimburse UAY for Jim's Blue Cross and Blue Shield and expenditures for Conference. 8, Jim was authorized to purchase a desk at University Salvage for an Amount of $45.00 or less. Also the telephone answering equipment is to be installed within several days. 9. The Board gave unanimous approval for Tom Mikelson and Jim Swaim to sign the contract with Iowa City and Johnson County. Respectful) submitted, MaryYarew, Secretary, UAY Board of Directors 0 UNITED ACTION FOR YOUTH MONTHLY iEFCRT 0 MAY bMost efforts for the month of May were concentrated on finishing out the school year. Wo did some follow-up drug seminars at Southeast the first week but decided to wait until next school year to r` schedule any additional ones. Cb Susan Duwa was hired May 23rd under a CETA grant to do outreach Ofull-time. She worked this last year with the RAP program and at Psych. Hospital, and has a B.G.S. degree with an emphasis in Social 6` Work. If her in-service training is successfully completed, she will �be hired under the L.E.A.A. proposal to be the county outreach worker. % The concert at City Park was a success, with an estimated crowd of O 200 throughout the afternoon. Ron Eide (C.ESE.C.) and Jim coordinated the afternoon performance. There were complaints about the noise level N durinE the first group's performance, that of the Air Force Band, N and during the last, that of the high school rock band, but as thb Lr) rest of the performers were folk singers, noise was not a problem. Jim checked in twice with the police dispatcher and a uniformed officer 3 to find out about any additional hassles or complaints, of which there were none. Much thanks to the Parks & Recreation staff for all their o help in making the concert a success. i, U.A.Y. is participating in the advisory group to the county ++ attorney's court diversion program. We are currently trying to develop U intake standards and criteria for eligibility. The possibilities for really improving the quality of services rendered by the juvenile tp justice system are great and we are looking forward to seeing the 3 project start this fall. 0 Jim and Larry arranged for several clients to meet with the newly appointed chief legal counsel to the U.S. Senate Judiciary Sub -Committee to investigate delinquency. Josie Gittler came to the office and asked o clients to share their experiences with the juvenile justice system, nq b particularly as they related to status offenses (non-criminal/non-deliuent offenses, truancy, runaways, etc.). TEe meeting was quite productive and Josie is trying to arrange for some follow-up to the meeting. I believe X that the young people's input will have a direct impact on the pending o revisions in the federal legislation, and I think that the meeting was D a meaningful experience for each of them. I Time was also spent this month soliciting input from county law enforcement and other agencies regarding the proposed expansion of united action for youth alternatives for young people U.A.Y. Monthly Report for May Page 2 b � outreach to the entire Johnson County area. We are currently working W) on a method for effective coordination with existing services and j�_ seem to be well on our way to implementing the expansion. We are CO also making progress on a method of documentation that distinguishes CO city outreach from county outreach. The new system should be developed by June and in effect by the end of July. 0% Plans for next month are to find out and adjust to our clients' summer schedules; follow up on all job referrals, especially those to summer C.E.T.A.; approve the final draft of the contract with the city; and finish the county outreach grant. Larry and Susan 0 will be gone two weeks in June so most of the outreach will be the Iq responsibility of the aides. MayTotals Drug Seminars Panel Discussions Youth Crisis Intervention Youths Receiving Counseling Youths Receiving Follow -Up Referrals.In Referrals Out ESwaim 6/27/77 3 1 26 75 111 10 15 united action for youth alternatives for young people • UNITED ACTION FOR YOUTH MONTHLY REPORT JUNE ' During the month of June both Larry and Susan Duwa, b the new outreach worker, were away for two weeks. This resulted in a greater responsibility being given to the outreach aides, V7 especially as it related to providing direct follow-up. r` With school out and summer jobs beginning, follow-up services CD are most needed. An important aspect of outreach is main - co taining contact with youn3 people over the summer months when co the resources normally available through the school system are not available. The outreach aides did a good job of O, handling that responsibility this month. For the mo•_t part, co, the places that young people frequent changedfrom indoors to outdoors. A number of runaways have been located at places like the Coralville Reservoir. The staff is working 0 closely with Social Services, Youth Homes, and law enforcement in providing services to the runaways we've located. N N June 30th was Crystal O'Dell's last day at U.A.Y. She has been an outreach aide since February, 1974 when she worked at the Youth Center and Coffee House. Her efforts 3 contributed greatly to the development of the outreach aide position at U.A.Y. We wish her and her father well in their O futures away -from Iowa City, Ethan Fox will replace Crystal as outreach aide. Ethan has been the office aide since January and completed V 50 hours of Crisis Center training this spring. He will continue in-service training as outreach aide through the 3 summer and will attend West High School this fall. O Ethan, Crystal, andI attended the National Youth Service ._ Workers Conference in Bloomington, Indiana June 30 -July 3. It was a meaningful experience to meet and share ideas with C, other youth workers. We especially got to know other folks working in Iowa. We met with John Culver who ate dinner with b us before addressing theconference, Senator Culver is the chair ofthe Senate Judiciary Subcommittee to Investigate X Delinquency, I found the conference particularly valuable o in developing new ideas for staff training and I hope to O incorporate them into the training this summer and fall. I As of July 1st, the U.A.Y. board will be directly responsible for the administration of theprogram, including fiscal reporting. Peg McElroy has been hired as fee accountant united action for youth alternatives for young people I r Ln r` CC) CO C� U U.A.Y. Monthly Report -June E Page 2 to set up and maintain financial records. As discussed with Linda Schreiber, monthly reports will be forwarded as part of the board minutes beginning in July. I would like to thank all of the people on the City staff who helped us this year, especially Linda Schreiber. We had the expected bureaucratic hassles to resolve, and the cooperative efforts made by the City staff made such hassles truly minimal. I look forward to the continued good relationship in working with the City this coming year. For the U.A.Y. staff, Jim Swaim _ �^,- orf%.,w�. JUNE TOTALS Seminars 2 Youth Crisis Interventions 13 Youths Receiving Counseling 58 Youths Receiving Follow -Up 91 Referrals In 4 Referrals Out 10 united action for youth alternatives for young people 0 COMMITTEE ON COMMUNITY NEEDS AUGUST 3, 1977 -- 4:00 p.m. RECREATION CENTER -- MEETING ROOM B 0 COMMITTEE MEMBERS PRESENT: Amidon, Bohlken, Braverman, Bonney, Cilek, Purington, Dennis, Hall, Hibbs, Pecina COMMITTEE MEMBERS ABSENT: Anderson, Baschnagel, Rock CITY STAFF PRESENT: Vann, Wilkinson, Geshwiler, Plastino GUESTS PRESENT: Jim Harris (Old Brick) MEETING DISCUSSION: 1. Dick Plastino, Director of Public Works, was present to discuss the Ralston Creek Watershed Project progress and .future plans. (Summary attached) 2. Before Dick Plastino left, Milo Pecina read a letter he had received on behalf of CCN from Della Grizel. (Copy attached) 3. Rick Geshwiler, Senior Planner, was present to discuss the Citizen Survey that was completed as part of the Comprehensive Plan citizen input process. (Summary attached) 4. Mrs. Vann announced that based on the mailed in election ballots, the new Chairperson would be Curtis Purington and the new Co -Chairperson would be Horace Amidon. S. Jim Harris, speaking in behalf of Old Brick, presented a request for HCDA funds to be used for construction work removing architectural barriers at Old Brick. After some discussion on the subject, it was noted that no decision could be made at this time, but that the request would be considered along with other requests for FY 179 funding. 6. It was moved by Dennis and seconded by Cilek to approve the minutes of the June 7, 1977, meeting. Motion carried. It was moved by Dennis and seconded by Hall to approve the minutes of the July 12, 1977, meeting. Motion carried. 7. Mrs. Vann summarized activities relating to the Happy Hollow Park project. After a lenghy discussion of whether to include an additional amount in the next HCDA allocation, it was moved by Hibbs and seconded by Amidon that CCN support the acquisition of the Hayek tract for addition to the park. The motion failed (3 voting in favor and 5 voting against). 8. Mrs. Vann handed out copies of the six month activities chart for all the CDBG funded activities. It was moved by Hibbs and seconded by Hall to adopt the CCN activities as shown on the chart. Motion carried. The activities preceding the submission of FY 179 budget recommendations to the City Council have, therefore, been established. A summary of the activities carried out during July and the projected activities to be carried out in August was also handed out. 3-36 • Committee on Community Needs August I, 1977 Page �.J 9. It was pointed out that there was no record of the May minutes having been approved. It was moved by Dennis and seconded by Hall to approve the minutes of the Nay meeting. Motion carried. 10. Jim Hall voiced his concerns about the Ralston Creek project. He is sincerely concerned that as people review the total watershed management plan, the scope and number of projects will be overwhelming and therefore hard to attack for implementation. Hall prefers to address different aspects of the solution at different times to step by step solve the problem. In the 1st year's budget, CCN set aside money for the study. The second year's money was allotted for interim improvements. The third year money was allotted for the south branch dams. He emphasized the necessity to continue attacking the problem step by step, rather than trying to tackle too big of a project at one time and therefore killing all hopes for implementa- tion. He emphasized that low and moderate income families live along the creek. The impact of flooding to their lives does not have a dollar value. Their homes and livelihood are the topic to be discussed, and the impact should not be underestimated. 11. It was moved by Pecina and seconded by Purington that the meeting be adjourned. Motion carried. Sandra S. Wilkinson 0 0 SUMMARY OF RALSTON CREEK PROJECT PRESENTED BY DICK PLASTINO AUGUST 3, 1977 First Dick summarized the activities of Powers -Willis in developing a Watershed Management Plan as follows: Winter 1975 $80,000 was allocated from the 1st year CDBG funds to contract for the development of the plan. Powers -Willis was contracted. Spring 1976 Stormwater Management Ordinance was developed to control new development in major watershed areas. A workshop was held to train developers. Spring 1976 Interim Projects were identified to start improving the creek water- way. For the most part, these projects were to be basic creek bed maintenance activities, removing obstacles which impeded water, i.e., deteriorated retaining wall removal, sewer pipe relocation and debris clearance. Three potential water detention sites were also planned: Happy Hollow, Highway 1 site, and Iowa -Illinois site. Second year CDBG funds were allocated for these improvements. Fall 1976 A solution for the south branch of the creek was identified and third year CDBG funds were allocated. Two dams were proposed for the Scott Boulevard area. Spring 1977 A solution for the north branch was discussed. It is proposed that dams be constructed in the Hickory Hill area to control watershed of the north branch. Summer 1977 Powers -Willis announced that even if water outside the city limits is controlled by the north and south branch dams, there is still enough water collected inside the city limits to cause flooding. Four alternatives are being evaluated to minimize this situation: (1) channelization of the creek (increasing the creek bed size so it can hold the water during a storm) (2) downstream detention sites (identifying more sites within the city limits that can be used for water detention) (3) floodproofing structures in the flood plain (loans or grants could be given to individuals needing flood protection improvements) (4) encouraging individuals to obtain flood insurance. • • Summary of Ralston Creek Project August 3, 1977 Page 2 Dick emphasized that engineers can develop total technical solutions for watershed management, but it takes more than a sound technical plan to get the improvements made. The solutions involve lots of money and many property owners. A lot of negotiations and compromising are ahead. Future activities planned: Dick Plastino plans to hold neighborhood meetings and public meetings during October. Citizen support will be needed if the final Plan is to be implemented. The citizens will help Mr. Plastino identify the levels for which total protection from watershed is desired. The cost of total watershed control in a 100 year storm is too expensive -- the Corps of Engineers and others have previously evaluated such a project, and found the costs to outweigh the benefits. The citizens will help decide whether control for a 10 year storm, 25 year storm, or 50 year storm is preferred. November 1977 The Watershed Management Plan will be presented to the City Council this fall. Dick also summarized the progress of currently budgeted projects: Interim Projects -- $200,000 allocated 2nd CDBG *Three sewer pipe relocation projects: These projects include the lowering of sewer pipes which are now airborne in the creek bed. The pipes catch branches and other trash during storms. These are moving ahead and the pipes will be lowered beneath the creek bed this fall. *Detention Sites: The Iowa -Illinois site will be developed this fall for use as a water detention site. The Happy Hollow site was dropped by the Council last May because of high land acquisition, costs. The Highway 1 site is probably going to be dropped because of (1) problems with owners with other planned uses for the land, (2) problems of impact on private sewer systems, and (3) problems with attaining land rights. *Retaining wall removal: This project has been temporarily tabled, pending the relocation of the 81 year old homeowner residing at that location. *Cleaning of the creek bed: This project will be completed by City staff crews this fall. South Branch Dams -- $589,300 allocated 3rd CDBG ($154,300 currently budgeted) The plans for an environmental review and impact statement are currently being made. Designs, specifications, and land acquisition activities must also be completed before construction begins. Summary of Ralston Creek Project August 3, 1977 Page 3 Dick then entertained CCN members' questions. 1. What is the difference in cost between the total solution for a 100 year storm and a compromise solution for less? The dams have been established at $665,000 for the south branch and $900,000 for the north branch: a total of $1,565,000. We won't know the costs for channelization until the end of August, but we expect that cost to be greater than that of the dams. 2. If the dams do not prevent flooding in town, but the channelization activities will, why not skip the dams and only do ehannelization? The dvas,greatly impact the amount of water in the creek bed in town. They control the run-off coming in from agriculture areas. The dams allow channelization to be kept to a minimum. SUMMARY OF THE COMPREHENSIVE PLAN CITIZEN SURVEY PRESENTED BY RICK GESHWILER AUGUST 3, 1977 E Rick Geshwiler distributed copies of a press release prepared summarizing the citizen survey information gathered during May 1977, and promised to mail a more compre- hensive report to each member after it is printed. Geshwiler first discussed the population surveyed. He has found that residents in the far eastern and western areas of the city were over represented and the students and residents of the southeastern area were under -represented. The sketch below displays this information. eocPntetz r 0 jj4U6C0. � Yt¢_ Over 2000 surveys were returned gathering information about zoning, citizen participation, human needs, community services, and other issues. The staff is currently processing this data. Cross tabulations are now being compiled which will allow planners to compare how people answering one particular question the same, responded to other questions. For example, they can compare how individuals 20-24 in age and living in apartments answered the other questions. One issue identified by the survey was that housing costs often exceed the housing budgets of low and moderate income families. With this issue in mind, the staff has identified ways the City can lower housing costs. One way would be to allow developers to build on smaller lots. This is done by revising the zoning ordinances. The current zoning ordinance requires lots to be a minimum of 65' x 120' with 6' side yards on each side of the structure. To lower the land costs of development, the zoning ordinance could be revised to allow a greater density of housing per acre. For example, in the survey residents indicated an interest in garden home developments. The zoning ordinance could be revised to allow people to build on 41' x 82' lots with an 8.2' side yard on only one side. Another example of increased density would be to allow more townhouse developments, so that dwellings could be built on lots with no side yards. 1 0 0 Summary of the Comprehensive Plan Citizen Survey August 3, 1977 Page 2 Geshwiler then said that all the cross tabulation information would be available soon. Ile is very pleased with the amount of information gathered and invited CCN members to use the information. He said that additional cross tabulations could be run if necessary. The surveys showed several things that people like living in Iowa City. That they want the downtown Urban Renewal project to be completed as soon as possible. That they don't view the City's layout design as the most attractive. Also that stores and restaurants are not meeting peoples' desires. Geshwiler advised CCN that the residents like to see physical improvements completed, rather than lots of money spent for staff salaries when no physical improvements are resulting. Geshwiler also stated that residents are concerned about the well being of our handicapped and elderly Iowa Citians. The survey information has been very useful in identifying issues that should be considered during the development of the Comprehensive Plan. This fall, solutions will be listed for each identified issue. Each solution will be evaluated and those accepted by the Council as having the most merit will become a part of the Iowa City Comprehensive Plan.