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Home My WebLink About1977-08-23 Resolutionr1 u 11 RESOLUTION NO. 77-328 VAL OF CLASS B . SUNDAY SALE? BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that a Class B Beer Sunday Sales Permit application is hereby approved or a ollowing named person or persons at the following described location: East Moline Pizza Hut, Inc. dba/Pizza Hut, 1921 Keokuk St. Said approval shall be subject to any conditions or restrictions hereafter imposed by ordinance of state law. The City Clark shall cause a recommendation for approval to be endorsed upon the application and forward the same together with the license fee, bond, and all other information or docu— ments required to the Iowa Beer and Liquor Control Department. It was moved by Perret and seconded by Foster that the Resolution as read be a op e , and upon roll ca ere were: i9 77 3/40 1 AYES: NAYS: ABSENT: Balmer x deProsse x Foster x Neuhauser x Perret x Selzer x Vevera x Passed this 23rd day of August i9 77 3/40 1 i RESOLUTION NO. 77329 ON OF APPROVAL OF C Beer DE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that a Class C Beer Sunday Sales Permit application is hereby approvedo��Following named person or persons at the following described location: William Bernard Kron, Jr. dba/Bill's I-80 DX, I-80 and Highway 1 (Route 2) Said approval shall be subject to any conditions or restrictions hereafter imposed by ordinance of state law. The City Clerk shall cause a recommendation for approval to be endorsed upon the application and forward the same together with the license fee, bond, and all other information or docu- ments required to the Iowa Beer and Liquor Control Department. It was moved by Perret and seconded by Foster that the Resolution as read be a op e , and upon roll ca ere were., Balmer deProsse Foster Neuhauser Perret Selzer Vevera Passed this AYES: NAYS: ABSENT: x x x x x x x 23rd day of August 19 77 0 0 RESOLUTION NO. 77-330 RESOLUTION APPROVING CLASS C LIQUOR CONTROL LICENSE APPLiiT T R BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that a Claes C Liquor Control License application is hereby approvea7or the following named person or persons at the following described location; Rugger -Burns Restaurants, Inc. dba/Iowa Thrashers, 1515 Mall Dr. Foster t t ! Neuhauser x n Perret x Selzer x Vevera x 'a Passed and approved this 23rd day of August 19 77 �� 3H82 9 Said approval shall be subject to any conditionsorre- strictions hereafter imposed by ordinance or State law. The City Clerk shall cause a recommendation for approval to he endorsed upon the application and forward the same together with the license fee, certificate of financial responsibility, surety bond, sketch of the premises and all other information or documents required to the Iowa Beer ;. and Liquor Control Department. It was moved by Perret and seconded by Foster that the Resolution as rea3Tie adopted, and upon ioi ca there were: AYES: NAYS: ABSENT: Balmer x x deProsse _ �I J� Foster t t ! Neuhauser x n Perret x Selzer x Vevera x 'a Passed and approved this 23rd day of August 19 77 �� 3H82 9 RESOLUTION NO. 77- 331 OF APPROVAL OF CLASS BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that a Class C Liquor Sunday Sales Permit application is hereby approved o� r the mellowing named person or persons at the following described location: Rugger -Burns Restaurants, Inc. dba/Iowa Thrashers, 1515 Mall Drive Said approval shall be subject to any conditions or restrictions hereafter imposed by ordinance of state law. The City Clerk shall cause a recommendation for approval to be endorsed upon the application and forward the same together with the license fee, bond, and all other information or docu- ments required to the Iowa Beer and Liquor Control Department. It was moved by Perret and seconded by Foster that the Resolution as read be a op e , and upon roll call there were: AYES: NAYS: ABSENT: Balmer x deProsse x Foster x Neuhauser x Perret x Selzer 24 Vevera x Passed this 23rd day of August , 19 77 �G W • RESOLUTION NO. 77-332• RESOLUTION TO REFUND CIGARETTE PERMIT Central Vendors, Inc. WHEREAS, dba/Nostalgia, Ltd. at 22 South Van Buren in Iowa City, Iowa, has surrendered cigarette permit No. 78-50 expiring June 30, 19 78 , and requests a refund on the unused portion thereof, now therefore, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that cigarette permit No. 78-50 , issued to Central. Vendors, Inc. be cancelled, and BE IT FURTHER RESOLVED that the Mayor and City Clerk be and they are hereby authorized and directed to draw a warrant on the General Fund in the amount of $ 75.00 , payable to Central Vendors, Inc. as a refund on cigarette permit No78-50 It was moved by Perret and seconded by Foster that the Resolution as read be adopted, and upon roll call there were: AYES: NAYg: ABSENT: Balmer x deProsse x Foster x Neuhauser x Perret x Selzer x Vevera x Passed this 18th day of August , 19 77 3y 83 .1 0 0 RESOLUTION NO. 77-333 RESOLUTION ACCEPTING PRELIMINARY PLAT' OF WINDSOR HEIGHTS, 5TH ADDITION BE IT RESOLVED BY TIDE CITY COUNCIL OF IOWA CITY, IOWA, that the approval of the preliminary plat for Windsor Heights, 5th Addition be granted with the following conditions: 1. That a deed dedicating street r -o -w for the purpose of extending 7th Ave. N. of Rochester Ave. to Windsor Heights by Plum Grove Inc. be submitted. 2. An agreement to install a street and sidewalk and all related improvements extending said 7th Ave. N. of Rochester Ave. to Windsor Heights be submitted. 3. Erosion control measures as set forth in stormwater management control ordinance as adopted by Council be adhered to. / It was moved by Selzer and seconded by Foster that the resolution as read be adopted and upon roll call there were: AYES: NAYS: ABSENT: Passed and approved this 23rd day of August 1977. 0" W. GP,Q. PiLtYy1A. / I MAYOR Pro tem ATTEST. !-i/ , (/ ZZ_1'11 / CITY CLERK / Rarivaa a A( �•"oved By The L.7Uai Dcp-'rh;:;nt RESOLUTION N0. 77-334 RESOLUTION AMENDING SALARIES AND COMPENSATION FOR CLASSIFIED PERSONNEL, RESOLUTION NO. 77-215 AND PROVIDING FOR VARIOUS POSITION CH GES. WHEREAS, the City of Iowa City, Iowa employs certain classified personnel and, WHEREAS, it is necessary to amend the classification plan included in Resolution No. 77-215 , NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA, that Resolution No. 77-215 be amended by: 1. Removing the position of Buyer from pay range 7 and adding this position to pay range B. 2. Establishing the position of Senior Construction Inspector with a salary range of $1,036 to $1,280, current range 12. 3. Establishing the pay range of $1,659 to $2,300 for the Police Chief in the classification plan, Police and Fire Departments. It is moved by Balmer and seconded by Foster that the Resolution as read a adopted and upon roll call there were: NAYS: Passed and approved this A r -t of / City Clerk 23rd ABSENT: Balmer de Prosse Foster x Neuhauser Perret Selzer Vevera day of August 1977, Mayor Pro tem RECEIVED & APPROVED BY THE LEGAL DFPART14211TT 3y 95 1 • • RI:''.OLUPION W. 77- 335 A RESOLUTION ESrABI.JSHING CERPAIN I -'I -;S AM) CHARGES WITH RFSPECr TO THE AIDMINISTRATION OF TAXICAB REGUfATIONS. WHEREAS, the City Council of the City of Iowa City, Iowa, has enacted Ordinance No. 77-2844 which establishes corprehensive regulations for taxi- cabs operating within the City of, Iowa City, and MICREAS, said ordinance provides that certain costs be incurred by the City and the administration of said ordinance be borne by the applicant or the holder of a taxicab certificate of public convenience and necessity, and WHEREAS, the City staff has proposed the following scheduled charges: Issuance of license plates . . . .$ 1.70 per plate Issuance of certificate of public convenience and necessity . . . . . . . . . . . . .$25.00 for first taxi- cab, $15.00 for each taxicab thereafter NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, that the above fees and charges be adopted and established for the above stated activities. It was proved by Perret and seconded by Vevera that the Resolution as read be adopted, and upon roll call there were: AYES: MAYS: ABSEET: X Balmer x deProsse T_ Foster _ x Neuhauser x Perret X Selzer X Vevera Passed and approved this 23rd day of August 1977. Mayor Pro tem ATTEST:2L— City Clerk RECEIVED k AH': By yj[E LEGAL DEP111'1AsIIT 3_'/q7 *City of Iowa Clio MEMORANDUM DATRt August 18, 1977 TO: Neal Berlin, City Manager FROM: •Abbie Stolfus, City Clerk RE: Fee for Issuance of Certificate -Taxicabs In the Resolution on Aug. 23rd agenda, which establishes fees for administration of taxicab regulations, there is a charge of $10.00 for issuance of certificate for each taxicab after the first certificate. Previously the City paid for the State Inspection of each cab, $5.25, and the $10.00 covered this. Last week I read where inspection fees had risen to $10.75. I am assuming the City is still paying the inspection fee. Atty. Kushnir agrees that we should increase the secondary fee to $15.00 to cover all administrative costs. 3�� F) 0 RESOLUTION NO. 77-336 RESOLUTION ACCEPTING THE LOW BID OF THE J. F. EDWARDS CONSTRUCTION COMPANY OF GENESEO, ILLINOIS, AND AUTHORIZING THE MAYOR TO SIGN THE CONTRACT FOR CONSTRUCTION OF THE JEFFERSON/MARKET SIGNALIZATION PROJECT FAUS NO. M-4030(1)--81-52 UPON CONCURRENCE OF THE FEDERAL HIGHWAY WORKS ADMINISTRATION WHEREAS, J. F. Edwards Construction Company of Geneseo, Illinois, has been awarded the contract and has furnished adequate performance bond and insurance certificates for the construction of the above-named project. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA: 1. That the performance bond and insurance certificates for the construction of the above-named project are approved by the Council. 2. That the Mayor is hereby authorized to sign and the City Clerk to attest the contract for the construction of the above-named project upon concurrence of the Federal Highway Works Administration. It was moved by Selzer , and seconded by Perret that the Resolution as read be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x BALMER �- —_ dePROSSE x FOSTER x NEUHAUSER x PERRET x SELZER x VEVERA Passed and approved this 23rd day of August 1977. OaA W. AP�,_ Mayor Pro tem ATTEST: 14Z City Clerk Rcceiv_d 8 Approved Bi Logal Dapartm=nt kaB I RESOLUTION NO. 77- 337 RESOLUPIoN AArwRIZING EXECUTION OF AMENDMENT TO SEWER SYSTEM EVALUATION SURVEY CONTRACT WITH VEENSTRA & KIMM NOTM, the City of Iowa City, Iowa, has negotiated an amendment to a contract with Veenstra and Kimm a copy of said amendment reference a�beingat to Resolution on this a . and, WE+.EWM, the City Council deems it in the Public interest to enter into said amendment for the Sanitary Sewer Evaluation Survey to extend the flow monitoring phase of the survey for three additional months. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL: 1. That the Mayor and City Clerk 4pre hereby authorized and directed to execute the amendment with Veenstra A Kimn 2. That the City Clerk shall furnish copies of said amendment to any citizen requesting same. It was moved by Foster and seconded by Balmer the Resolution be adopted, and uponmr�call there were: AYES: NAYS: ABSENT: X BALMER X dePROSSE X FOSTER x NEUHAUSER X PERRET X SELZER X, VEVERA passed and approved this 23rd day of August , 1977. a,�.,� 6(J• de. Pr�O�,C. Mayorl,ro tem ATTEST: City Clerk RECEIVED & APPROVED TH$,LEGAL $DE`gTMM T.I 3,soo 0 9h.ec ter THIRD AMENDMENT TO AGREEMENT (� WHEREAS, the City of Iowa City, hereinafter referred to as the City, has entered into an agreement with Veenstra & Kimm, Engineers & Planners, hereinafter referred to as the Consultant, for the preparation of a Facility Plan in accordance with Title 11 of the Federal Water Pollution Control Act Amendments of 1972 (Public Law 92-500), and WHEREAS, said Facility Plan includes three major components, an Infiltration/ Inflow Analysis, a Sewer System Evaluation Survey and a Complete Waste Treatment System Plan, and WHEREAS, the Consultant has completed the Infiltration/Inflow Analysis and is proceeding with work on the Sewer System Evaluation Survey, provided for by a Second Amendment to the original agreement, and WHEREAS, the scope of said Sewer System Evaluation Survey includes provision for system flow monitoring and furnishing, installing and maintaining sixteen (16) self -recording depth -of -flow meters for a maximum three-month period, and WHEREAS, it has been impossible to secure adequate flow data since initiation of said survey due to severe drought conditions, and WHEREAS, it may be possible to document flow data during an additional three-month period of flow monitoring, and WHEREAS, it is necessary to amend the amended agreement to extend the period for furnishing, installing and maintaining self -recording depth -of -flow meters for an additional three-month period, NOW, THEREFORE, it is hereby agreed by and between the parties hereto that the amended agreement shall be further amended by making the following changes to certain exhibits in the amended agreement, to wit: In Exhibit A, on Page A-4 of the amended agreement, under Item C. of Phase 3 - System Flow Monitoring, add the following paragraph: "In addition to the furnishing, installing and maintaining sixteen (16) self -recording depth -of -flow meters for a maximum three-month period, furnish and maintain fifteen (15) self -recording depth -of -flow meters for an additional three-month period." i C, In Exhibit D, on Page 0-2, add the following paragraphs: "In addition to the maximum amount chargeable for the actual costs of TWO HUNDRED SEVENTEEN THOUSAND, THREE HUNDRED NINETY-FOUR AND no/100 DOLLARS ($217,394.00) and the fixed fee of EIGHTEEN THOUSAND, EIGHT HUNDRED NINE AND no/100 DOLLARS ($18,809.00) set out in a previous paragraph for work on Phases 1 through 10, there shall be an additional fee for the additional work performed on Phase 3 set forth in this Third Amendment to Agreement. The City shall additionally compensate the Consultant for the work performed under this Third Amendment based on the actual costs incurred plus a fixed lump sum fee in accordance with EPA Form 5700-41 (2-76), attached to and made a part of this Third Amendment. The maximum amount chargeable for the work set forth in this Third Amendment for the actual costs is EIGHTEEN THOUSAND, SIX HUNDRED FIFTY-NINE AND no/100 DOLLARS ($18,659.00). The fixed fee for the work set forth in this Third Amendment is ONE THOUSAND, THREE HUNDRED FIFTY-SIX AND no/100 DOLLARS ($1,356.00). The said additional maximum chargeable for actual costs of EIGHTEEN THOUSAND, SIX HUNDRED FIFTY-NINE AND no/100 DOLLARS ($18,659.00) and the fixed fee of ONE THOUSAND, THREE HUNDRED FIFTY-SIX AND no/100 DOLLARS ($1,356.00) specifically relate to the additional work to be performed by the Consultant on Phase 3 - System Flow Monitoring described in this Third Amendment. The maximum amount chargeable under the amended agreement and this Third Amendment for the actual costs is TWO HUNDRED THIRTY-SIX THOUSAND, FIFTY-THREE AND no/100 DOLLARS ($236,053.00). The fixed fee under the amended agreement and this Third Amendment is TWENTY THOUSAND, ONE HUNDRED SIXTY-FIVE AND no/100 DOLLARS ($20,165.00). Should the scope of work, as defined herein, change and should it be imminent that thereby the costs of performing this study shall exceed the above, a contract amendment must be negotiated and approved by grant amendment from the U.S. Environmental Protection Agency. The following Cost or Price Summary Format is attached hereto and made a part of this Third Amendment to Agreement of the parties hereto: Attachment No. 1 - EPA Fo rni 5700-41 (2-76) for the additional work by Veenstra & Kinn on Phase 3. -2- 0 • The undersigned do hereby covenant and state that this Third Amendment is executed in duplicate as though each were an original and that there are no oral amendments that have not been reduced to writing in this instrument. It is further covenanted and stated that there are no other considerations or monies contingent upon or resulting from the execution of this Third Amendmerrt nor have any of the above been implied by or for any party to this amendment. Accepted this s 3n� day of 4-'t , 1977. FOR THE CITY: Mayor, City of Iowa City, Iowa RECEIVED & APPROVED BYJHE LEGAL DEPARTMENT I�f3' �' 't`j'- '►'t CONSULTANT H. Robert Veenstra, Partner ATTEST: jJuanita Kinkade -3- AMENDMENT TO SOF TO INCLUDE ADDITIONAL FLOW ITORING (Phase 3) r;,,rn .I pprulr.I 11.1111 A',, 15,vIMIJJ EPA Form 5700-32 (Rev. 1-761 i PAGE I OF 14 I - Slate Cleanng house hlenb bar APPLICATION FOR FEDERAL ASSISTANCE 750987 IFOR CONSTRUCTION PROGRAMS) _7Atilt n.;n,t',, A,ow.omn No PARTI C190830 01 3. Federal Grantor Agency 4. At u,cml Name U.S.EnProtection Agency I CityofDivision of Iowa City, Iowa mvilraonmental Organinal Unit ent Region VII Office N/A Administrative Office Street Address— P. 0.Boa Civic Center Region VII Office 410 East Washington Street Street Address — P.O. Boa Cny County 1735 Baltimore - Room 249 Iowa City Johnson City Slate Zip Code Slate Zip Code Kansas City Missouri 64108 Iowa 52240 5. Descriptive Name of the Project Sewer System Evaluation Survey (Additional System Flow Monitoring -Phase 3) 6. Federal Catalog No. 7. Fcdrral Funding Requesled 66.015 Construction Grants for Treatment Works s 15,100 a. Grantee Type STATE L] COUNTY Ica CITY LI OUCH ls'prrlfl B. Type of Application or Request [3 NEW GRANT Ip CONTINUATION ❑ SUPPLEMENI ❑ OIIIEN CIIANGLS(.yp.ri/1'/ 10. Type of Assistance 11. IS Pn O.IEr.'T IN A DESIGNATED I DOD HAZARD AREA? KI GRANT (.3 LOAN ❑ OTHER (yAr...1%) IXIVFS (7)NO 17. Population Directly Banaliting fano the Project 1J. Length at Project 48,925 3 additional months 13. Congressional District 15. Beginning Dale a. First September 15, 1977 b. 16. Date of Application <t.,.f:«. t 3 1977 17. The applicant certifies Ihel to the best of his knowledgn and belief the data in this anphcatinn are uue and correct, and that he will comply wi lh the attached assurances if he receives the grant. The almlicinl agrees that of a giant i, awardrd on the basis of this application or any revision or amendment thereof, it will comply with all applicable statutory provisions anti with the applicable leans, conditions, and procedures of the Environment Protection Agency grant rroulationt Ino CFR Chloler I, Subchapter BI and of the grant agreement, Typed name J Title Neal G. rlid City Manager4 Teh-phone Number Nee TNb E.t.Signature _ ul meed Repre d ve310 For Federal Use Only EPA Form 5700-32 (Rev. 1-761 i PAGE I OF 14 0 PART II PROJECT APPROVAL INFORMATION SECTION A 0 0.1111,\'n. Li N�lf 111 J4 rtrll. Iowa Department of Does thisassistance request require State, local, Name of Governing Body Envi ro_nMental OUaI i ty regional, or other priority rating? Priority Rating _Yes _Pio Item z. Iowa Department of Does this assistance request require State, or local Name of Agency or Environmental Quality advisory, educational or health clearances? Board _i_Yes_No (Attach Documentation) Item 3. Does this assistance request require clearinghouse review (Attach Comments) In accordance with OMB Circular A•95? ' _ R Yes—No Item 4. Does this assistance request require State, local, .regional or other planning approval? X Ycs_Plu Johnson County Regional Name of Approving Agcncypl tenni ng Commission Is the proposed project covered by an approved Check one: Stare comprehensive plan? Local Amlional —Yes--LNo Location el plan_ U Cl Will the assistance requested serve a Federal Name of Federal Installation______ installation? Federal Population benefiting (rum Project _Yes X No Item 7. Will the assistance requested be on.Federal land Name of Federal Installation or installation? Location of Federal Land Percent of Project _Yes X No Item B. Will the assistance requested have an impact or effect See instruction for additional Information to be on the environment? provided. _Yes X No I tenl 0. Number of: Has the project for which assistance is requested catifed, Individuals_ since January 1, 197 1, or will it cauw, the. displacement Families of any individual, family, business, or farm? Businesses _ X Farris —Yes—No Item 10. Is there other relates) Federal assistance on this See insuuctions for additional information to be project previous, pending, or anticipated? provided. % yes—No See EPA Records EPA F.,. 5700-07 IR, 1-76) PACE 3 or 14 0 INSTRUCTION • 14 rnn .I lrprovrJ Udlll A., ON 1101 .14 PART II — SECTION B No change from original application 11. SITES AND IMPROVEMENTS: Not rrrluhed. Auaehcd as exhihm Applicant intends to acquire the site through: Erninenl domain, Negotiated purchase, Other means (specify) 12. TITLE OR OTHER INTEREST IN THE SITE ISOR WILL BE VESTED IN: Applicant,___ Agency or institution ope,aling the facility. Other (specify 13. INDICATE WHETHER APPLICANT/OPERATOR HAS: Feesimpletitle,___Lcatehald inlensL---_Otbcr (specify) 14. IFAPPLICANT/OPERATOR HAS LEASEHOLD INTEREST, GIVE THE FOLLOWING INFORMATION: a. Length of lease or other estate interest ___, and numbs, of yr;ars to b. Is lease renewable? e. Current appraised value of land $ _ d. Annual rental rate S____ 15.. ATTACH AN OPINION FROM ACCEPTABLE I ITLE COUNSEL DESCRIBING TI IE INTEREST APPLICANT OPERATOR HAS IN THE SITE AND CERTIFYING THAT THE ESTATE OR 114 FEIIEST IS LEGAL &VALID IB. WHERE APPLICABLE. ATT ACH Sit E SUIIVEY,SOIL INVESTIGATION REPORTS AND COPIES OF LANOAPPRAISALS. 17, WHERE APPLICABLE-, A17ACI1 CERTIFICATION FROM ARCHITECT ON THE FEASIBILITY OF IMPROVING EXISTING SITE IOPOGRAPFIY. 18. ATTACH PLOT PLAN. 19. _ CONSTRUCTION SCHEDULE ESTIMATES:.__Not requi ed,_ Being pmp;nctl,_Attached as exhibits Percentage of completion of drawings and specifications at application dale: Schematics_ % Preliminary__ % Final._.._..___";. 20. TARGET DATES FOR: -Bid Advertisement—__ Contract Award Construction Completion _..._ Occupancy .______.___ 21. DESCRIPTION OF FACILITY:______._Nni Required_._ Attached as exhibits Drawings — Attach anyrdrawings which will assist in describing the project. SPecificalions — Attach copies of completed outline spucilicatinns. 111 drawing, uml,pe<ifi<alinm have not to lully co,uphrtrd, pl<a,c nlr.,rh cnpre, (I, w ... A iog d,ewmg, If"'r baw biro C.)... edJ NOTE: ITEMS ON TRIS SI ILET ADE SELF EXPLANATOIIY; THEHEFOHE. NO INS HtUCT IONS AHE PROVIDED. EPA Fe,m 5700-32 (Prv. 1-70 Pnrr s or 14 i -I 0 I App""ed OMB Ko. I S S.It 0134 PART IIt —BUDGET INFORMATION — CONSTRUCTION SECTION A — GENERAL 1. Federal Domestic Assistance Catalog No........... 66.015 2. Functional or Other Breakout ............................ SECTION B — CALCULATION OF FEDERAL GRANT Cost Classifiuliun Use only IUr teV niUOi Total Amount Required Latest Approved Amount Adjust menl 'XXAxlx I. Administration ealxnio $ S 5 2. Proliminaryexpense 313,800* 20,125 3-3--3,92-5- 33 9253.. 3. Land structures, riqut•ol♦vav 4. Arthiteetwal engineering basic lees 5. Other archileetural engineering Ices 6. Project inspection lees 7. Lnnd development 8. Raloeatiun Ealvnses 9. Relocation rvryments to Individuals and Businesys 10. Demolition and removal 11. Construction and project impeovenwnt 12. Equipment 13. Miscellaneous 14. Toth (Lines I thrnu9n 131 313,800 20,125 333,925 15. Estimated Income filaPplina,10 16. Not Profen Amount(Line 14 miner 15) 313,800 20,125 333,925 17. Less: Ineligible Exclusions 18. Add: Contingencies 19. Total Project Amt. (Excluding Rehabilitation Grants) 313.800 20,125 20, Fedoml5hworequested ofLine 19 235,350 _LL 100 _M4.50 21. Add Rehabililalion Grants Requested (100 Percent) 22. Total Federalgram requemd(Linv 20&21) 235,350 15,100 250,450 23. Grantcnshnre 62,750 4,000 66,750 z4, odlerSnare3 5% State Grant 15,700 1,025 16,725 26. Total project fLiner22,23&747 s 313,800 520,125 g 333,925 *Per Grant Amendment dated 6/20/77 EPA Form 5700-32 IR., 1-761 PAGE 6 OF 14 E FA Ferm 5700.41 (7.76) $ 3--.%ru m._4. IS'1.,.., •{ _...... I,.� OUR ii IIIIIA 111_11 ' 130 01 ZAP 6 t 10, 1977 F U 1114.511E0 :cation Survey onitoring Flour Monitoring r[D IIj lgr7� 5 —<-:.q•F�;s i -ri IF 00 TED vaLn_u i"l.'!(�4,r�JJ1i1 r.�,S tnri s 3,586 ^00 TED j((�Jil,a�:�t.l¢iftiilhti � J! TCD 1�{� Vi ll✓•'v Di,117-0 ;Strr.S __„ i {. x:,•15 ,: ,��1'i`drI1Y 1 ((1 4.6 '[4:k�11,, lel. /, I•, IU 1 y,rinjs 12,204.00.— '—�- ja,G59.00 I...:I. I or 6 i llr I�t•R01 II'L •'.^r 1 �r�4.�, intt•.;;,�, �p,{trpy5.� 11N'7j �t41ru 5 E ot�p Ary "jl J�Srf, dl� vm Jlf. IAGrIT 11..^.1 1 VI�l• i•vd T .I I VAGI. 2 01' 5 RESOLUTION N0. 77-338 RESOLUTION AUTHORIZING EXECUTION OF CONTRACT WHEREAS, the City of Iowa City, Iowa, has negotiated a contract with Johnson County S:E.A.T.S. , a copy of said contract being attached to this Resolution and by this reference made a part hereof, and WHEREAS, the City Council deems it in the public interest to enter into said contract to provide specialized transportation services to meet the needs of the elderly and handicapped NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL: 1. That the Mayor and City Clerk are hereby authorized and directed to execute the Agreement with Johnson County S.E.A.T.S. 2. That the City Clerk shall furnish copies of said Agreement to any citizen requesting same. It was moved by Perret and seconded by the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X_ X _ X X X X BALMER dePROSSE FOSTER X NEUHAUSER PERRET SELZER VEVERA Passed and approved this 23rd Foster day of August , 1977. 0"-WA.,444ac• Mayor Pro tem ATTEST: City Clerk Received tL Approved BLogal Department OW $— 7.2-- -11 0 r� ACREDIENT FOR TRANSIT SERVICES This agreement is entered into by and between Johnson County, Iowa, and the City of Iowa City, Iowa, both municipal corporations. Whereas, the City of Iowa City wishes to provide its residents with special elderly and handicapped transit services; and Whereas, Johnson County, pursuant to its general powers, has in operation a special elderly and handicapped transit service for the unincorporated portions of .Johnson County, Iowa; and Whereas, Chapter 28E of the Code of Iowa provides, in substance, that any power exercisable by a public agency of this state may be exercised jointly with any other public agency of this state having such power; and Whereas the parties to this agreement desire to implement a Proposal for Iowa City-Coralville Urban Area Elderly and Handicapped Transportation Service, dated August, 1977, " prepared by the staff of the Johnson County Regional Planning Commission, which proposal is attached hereto as Exhibit "A" and by this reference made a part hereof; Now, therefore, be it agreed by and between Johnson County, Iowa, and the City of Iowa City, Town, as follows: 1. The original term of this agreement shall. commence September 1, 1977, and continue for ten months through and including June 30, 1978. 0 IWA Z. .Johnson County will administer the program by extending its special elderly and handicapped transporta- tion service, known and referred to as S.G.A.'r.S., into the corporate limits of the City of Iowa City. This service shall be available to persons over 60 years of age and accompanying spouses, and to persons with ambulatory, manual, visual, audi.al or mental impairments which seriously limit their ability to obtain adequate transportation and accompanying spouses. 3. .Johnson County agrees that operation of the program will be in full conformity with any and all rules and regulations established by the Iowa Department of Transportation for such elderly and handicapped transit service programs. A. The parties agree that the following service pro- visions shall apply: A. The County shall have available the equivalent of one vehicle within the Iowa City corporate limits for approximately 67 hours per week; actual hours of operation shall be set by Johnson County through its Board of Supervisors to maximize responsiveness to demand and productivity. B. The County shall make service available 7 days per week except for county holidays established by the Board of Supervisors. 0 0 -3- C. The County shall charge and retain a 50¢ one- way fare to defray operating costs for the next year; in the event this agreement is not renewed for future years, Johnson County will pay all accrued fares to the City of Iowa City. D. The service shall be subject, in all other respects, to operating policies and procedures as may from time to time be established by the Johnson County Board of Supervisors. No policy or procedure substantially at variance with the Proposal shall be established without the approval of the City of Iowa City. 5. All management and administration will be vested with the Johnson County Board of Supervisors and the Board shall see to the payment of all costs incurred as a result of this program. 6. In consideration of the County's agreement to provide special elderly and handicapped transit service as herein provided, the City of lowa City agrees to pay to .Johnson County the sum of $27,827.22 for the tcn month period covered by this contract. Payments shall be made upon receipt of funds from the Town Department of Transportation. In addition, the City of Iowa City agrees to provide Johnson County with one vehicle suitable for elderly and • handicapped transit services s Title to this vehicle shall be transferred to ,Johnson County. Acquisition of the aforesaid vehicle by the City of Iowa City shall be accomplished only following approval by .Johnson County of specifications for the vehicle to be so provided, which approval shall not be unreasonably withheld. In the event this agreement is not renewed for future years, Johnson County will re -convey title to the vehicle to the City of Iowa City. 7. It is further understood and agreed that the vehicle to be provided by Iowa City will become part of one operating system and that the vehicle so provided and owned by Johnson County will, at the county's discretion, also be utilized for special older.ly and handicapped transit services in other parts of: Johnson County as part of an integrated and fully coordinated county -wide service. B. This agreement is renewable for future one year terms provided the City of Iowa City has, at least 90 clays prior to the expiration of the current year, provided .Johnson County with notice of its desire to renew the agreement and further provided that Johnson County has not, more than 90 days prior to expiration of the current term, notified the City of Iowa City that it does not wish said agreement to be renoaed. In the event of renewal., this contract will remain :in rul.l -s - force and effect as to all terms hereof except for the amount of financial consideration to be paid hereunder. The financial consideration for any renewal term shall be subject to negotiation by and between the parties which negotiation must be concluded not less than 90 days before July 1 of each and every year hereafter. 9. This agreement shall be filed with the Secretary of the State of Iowa and the County Recorder of Johnson County, Iowa. Dated this�n.� day of �S=c<.�. 1977. JOHNSON COUNTY, IOWA 13Y L.oraca G. Calc•, Cha i rm Board of Supervisors Attest: CountyuA dlt_OV --J i r 0 PROPOSAL FOR IOVVA l Oi.., s.' L f R irii ;a AREA ,Dt R.t , AAAA TRANSPORTATION�, i VR.` : t i iia. .: t i D SERVICE AUGUST,1977 PREPARED BY THE STAFF OF THE JOHNSON COUNTY REGIONAL PLANNING COMMISSION 3So� ® johnson c9nty ® regional planning commission ® R2 south dubuque street. Iowa city, Iowa 52240 (319)351.8556 August 17, 1977 Mr. Terry Fritz Iowa Department of Transportation Public Transit Division State Capitol Municipal Airport Office Des Moines, Iowa 50319 Dear Terry: Isobel Turner cw.,�,� Emil L. Brardf becuu.e Gmtl« I am pleased to deliver this final draft of the "Proposal for Iowa City-Coralville Urban Area Elderly and Handicapped Transportation Service". Through this proposal the Johnson County SEATS program will be contracted to operate one additional vehicle to provide specialized transportation services to the elderly and handicapped residents of Iowa City and Coralville on a demand -responsive basis for approx- imately 67 hours per week. It is anticipated that this service will be initiated on September 1, 1977. This proposal represents the conscientious work -and discussion of the participating governments, transit systems, and advisory committees who have supported a coordinated approach for the provision of specialized elderly and handicapped transportation. It is anticipated that the submission of this proposal and the finalized contracts among the participating governmental agencies will qualify the City of Iowa City and the City of Coralville to obtain state funding from the IDOT Transit Assistance Program for the project. We are looking forward to your review of this proposal. If you need any additional information, please advise us. Sincerely, A24tU A4 41— Donald Schaefer Assistant Transportation Planner cc: Lorada Cilek, Johnson County Board of Supervisors J. Patrick White, First Assistant County Attorney Bill Hoekstra, Johnson County SEATS • Mr. Terry Fritz August 17, 1977 Page 2 DS/ds 0 Neal Berlin, Iowa City Manager Dick Plastino, Iowa City Public Works Bob Bowlin, Assistant Iowa City Attorney Hugh .Mose, Iowa City Transit Richard Myers, Mayor, City, of Coralville Al Baker, Coralville Transit Emil Brandt, JCRPC Jim Narveson, JCRPC 0 0 PROPOSAL FOR IOWA CITY-CORALVILLE URBAN AREA ELDERLY AND HANDICAPPED TRANSPORTATION SERVICE AUGUST, 1977 In order to serve the special transportation needs of the. elderly and handicapped of the Iowa City-Coralville urban area, the City of Iowa City and the City of Coralville have decided to allocate funds to provide for capital and operating expenses to initiate a specialized transportation system. The development of this proposed specialized transportation program has been guided by the Subcommittee on Specialized Trans- portation Services for the Elderly and Handicapped of the Johnson County Regional Planning Commission. Attachment A provides a listing.of those committee members who assisted in the develop- ment of this proposal. 'In developing a specialized transportation system for the elderly and handicapped the Subcommittee considered various alternatives for the administration and operation of the service in the Iowa City-Coralirille urban area. Five options were considered including: (1) Operation of the system through the Johnson County Specialized Elderly and Handicapped Transportation System (SEATS). (2) Operation through Iowa'City Transit. (3) Operation through the local taxi operator. (4) Operation through the University of Iowa motor pool and (5) Determining an operator through an informal bid procedure. Attachment B presents*a summarization of the analysis 0 0 provided by the Subcommittee to the concerned governmental agencies. After review and discussion, the Subcommittee voted to recommend Option (5), that of having local specialized transportation operators present proposals to the governmental agencies documenting the costs and level of service which they could provide on a contractual basis. In addition, it was suggested by the Subcommittee that the City of Iowa City and the City of Coralville allocate funds from the IDOT financial assistance program to finance the program. Subsequently, two local specialized transportation operators, Johnson County SEATS and the local taxi operator (Yellow Cab Co. and Super Cab Co.) presented proposals for the provision of services on a contractual basis. Attachment C documents an analysis of the Johnson County SEATS and local taxi proposals citing the important points of comparison. After a review of these proposals, the Iowa City Council recommended at an informal council meeting on June 6, 1977 to contract with the Johnson County SEATS program. Previously, the City of Coralville indicated .their willingness to purchase specialized transportation services from the same operator who contracted with Iowa City. Accordingly, the City of Coralville would be assessed on a basis of its total population relative to the total population in the Iowa City-Coralville metropolitan area according to the 1974 Special Census for Johnson County. 3 • PROPOSAL FOR THE PROVISION OF SPECIALIZED TRANSPORTATION SERVICES TO THE ELDERLY. AND HANDICAPPED RESIDENTS OF IOWA CITY AND CORAL— VILLE THROUGH THE JOHNSON COUNTY SEATS PROGRAM In order to describe the workings of this proposed inter- governmental coordination program, the following areas of system management and operations are considered: (a) Generalized description of the specialized trans- portation program for the Iowa City-Coralville urban area (b) Eligibility of persons (c) Priority of trip purposes (d) Hours of operation and the level of service (e) Area of service (f) Funding and budget considerations (g) Organization and management (h) Coordination of specialized transportation activities and (i) Monitoring of goals and objectives lized Description of the S ecialized Transportation m or the Iowa City-Coralville Ur an Area Based upon the decisions of the City of Iowa City and the City of Coralville, it is proposed that these municipalities contract with the Johnson County SEATS program to operate vehicles within the Iowa City-Coralville urban area to serve the elderly and handicapped on a demand -responsive basis. Currently, Johnson County SEATS operates one vehicle which • primarily serves rural elderly residents of Johnson County. Accordingly, through this proposal, the administrator of the Johnson County SEATS program will be contracted to operate one additional vehicle serving elderly and handicapped residents of the Iowa City-Coralville urban area. Dispatching arrangements will be handled in a similiar fashion to the current operations of Johnson County SEATS. Patrons will call in one day in advance to notify their intention to obtain service in which the administrator -dispatcher schedules routes for the subsequent days of service. Funding for the acquisition of a new Iowa City vehicle is to be provided through Housing and Community Development Assis- tance funds. It is estimated that one vehicle will be sufficient for meeting the present level of demand for specialized transpor- tation services. This vehicle will be equipped with a lift to accommodate persons confined to wheelchairs. Title of the vehicle will be transferred to Johnson County whereby Johnson County will have responsibility for insurance coverage and corrective and preventive maintenance. Delivery of this vehicle is expected in the spring of 1978. Table 1 provides a timetable of the proposed scheduling of operations. Service for the Iowa City-Coralville urban area is scheduled to commence on September 1. An existing Johnson County SEATS van equipped with a ramp will be utilized for the urban area service until delivery of the new Iowa City vehicle in 1978. I u ation Service March Apr May June r (b) Eligibility of Persons It is proposed that the elderly and handicapped residents of the Iowa City-Coralville urban area will be served by this specialized transportation system. An elderly person is defined as any individual over 60 years of age whereby a handicapped person is defined as any individual with ambulatory, manual, visual, audial, or mental impairments which seriously limits his or her ability to obtain adequate transportation either 'through the use of private automobiles or public transit. It is anticipated that non -handicapped persons under 60 years of age will utilize:.the fixed -route transit systems of Iowa City and Coralville. (c) Trip Purposes It has been recommended,by a citizens committee composed of members of the Johnson County Council on Aging and the Johnson =c: County Citizens' Committee for the Handicapped, that trips be assigned on a priority basis according to the suggested trip - purpose ordering: (1) Medical trips (2) Social service trips (3) Grocery shopping trips (4) Employment and volunteer service trips (5) Trips related to organized social and senior activities and (6) Other shopping dips 6 11 • Trips for other purposes will be referred by the system dispatcher to other transportation modes (i.e. public transit and taxis) and will be recommended for specialized service only if the vehicles are not operating for the above listed trip purposes. (d) Hours of Operation and the Level of Service - It is suggested that service be provided for approximately 67 hours per week according to the timetable illustrated in Table 2. The hours of allowable operational service will be directly dependent upon the efficiency of the system in the delivery of spedialized transportation services. The monitoring and.evaluation of the system's efficiency and productivity will determine any extension or limitation of the hours of service. Table 2: Proposed Level of Service Day of the Week Hours of Operation Number of Hours Monday 8:30 A.M.-9:00 P.M. 12.5 Tuesday 8:30 A.M.-5:00 P.M. 8.5, Wednesday 8:30 A.M.-5:00 P.M. 8.5 Thursday 8:30 A.M.-9:00 P.M. 12.5 Friday 8:30 A.M.-9:00 P.M. 12.5 Saturday 8:30 A.M.-3:00 P.M. 6.5 Sunday 8:30 A.M.-3:00•P.M. 6.5 i 7 (e) Area of Service The area of service shall be the Iowa City-Coralville urban area. With the initiation of service within this area, all elderly and handicapped residents in Johnson County will become eligible for specialized transportation services. (f) Funding and Budget Considerations Through this proposal Iowa City and Coralville will provide $31,585.84 to operate one vehicle for a ten-month period in the metropolitan area. Table 3 provides a budgetary breakdown of the fixed overhead, labor, and vehicular expenses of the system. (The total cost on an annual basis would be $37,902). The total projected annual.cost of $37;902 for this service equals $728.88 on a weekly basis. The estimated hourly cost is .$10.80. Assuming this level of service, the $68,100 which Iowa City and Coralville applied for through the IDOT Financial Assistance Program will provide approximately 93 weeks of service. The budget analysis does not include funds which will accrue from fares charged to patrons. It is suggested that a 50 cent fare be charged for one-way trips. It is estimated that enough ridership will be generated to provide from $4,000 to $5,000 wotth of revenue per year for the system. An accounting system shall be instated which will credit the accrued fares to the participating governmental units. The credit for fares will be uti- lized to either defray the cost of operation or increase the level 8 • 9 Table 3 Proposed Operating Budget for Ten Months of Operation (Sept. 1, 1977 -June 30, 1978) Operational Expense **Iowa City **Coralville Total Fixed Overhead: Office Space 367.92 49.58 417.50 Telephone 734.17 99.17 833.34 Publicity 734.17 99.17 833.34 Administrator 4,405.00 595.00 5,000.00 Fringe 440.50 59.50 500.00 Total: 6,681.76 902.42 7,584.18 Labor'Expenses: Full -Time Driver 5,726.50 773.50 6,500.00 *Part -Time Driver (50%) 2,863.25 386.75 3,250.00 *Part -Time Driver (40%) 2,290.60 309.40 2,600.00 Fringe 1,088.03 146.97 1,235.00 Total: 11,968.38 1,616.62 13,585.00 Vehicular. Expenses: (Fuel, Maintenance, Insu- •rance, $.25 a mile for 9,177.08 1,239.58 10,416.66 50,000 miles) Total Operating Budget:' 27,827.22 3,758.62 31,585.84 *The part-time drivers would also function as part-time despatchers. **According to this operating budget Iowa City and Coralville will share the expenses of operating one vehicle in the Iowa City-Coral- ville urban area for 67.5 hours per week. The distribution of expenses is based upon the relative populations of Iowa City and Coralville. of service for the following year. The basis of accrual of distributing fares from trips to Coralville, Iowa City, or Johnson County shall be the origin of the trip(s). '(g) Organization and Management of Operations in the Public Sector Under this proposal the City of Iowa City and the City of Coral- ville will contract with the Johnson County SEATS program to provide administrative services in operating vehicles for the elderly and handicapped within the Iowa City-Coralville urban area. The level of service currently provided to the Johnson County rural elderly will be maintained through this proposal. However, it is expected that some ride and time 'sharing between the urban and rural vehicles will occur. For example, the rural Johnson County vehicle could service some Iowa City residents a's the van travels through Iowa City to the rural regions of the county. Likewise the urban vehicle could assist with the service the rural vehicle presently provides within the urban area. Improved arrangements could also be made regarding the transportation of Iowa City residents who attend congregate meals. It 'is proposed that thecoordination of specialized trans- portation service between the metropolitan and rural areas will lead to the following advantages and benefits over the present level of operation. • Through a coordination of existing transportation services, an increase of operations efficiency should occur. Through the sharing of administrative, dis- patching, and operational services an increase of system efficiency measured through a lowered cost per vehicle hour should occur. • An extension of specialized transportation services to the Iowa City metropolitan area should increase the level of ridership potential which could lead to in- creases in the rate of passengers/vehicle hour relative to the existing level of operation. 10 • 11 It will be the responsibility of the Johnson County SEATS coordinator to provide monthly and yearly reports regarding the ridership, revenue, expenses, hours of operation, and other relevant data for the program. (h) Coordination of Specialized Transportation Activities Through this proposal there is a coordination of funding from various sources. Table 4 illustrates that funding from five sources, the City of Coralville, the City of Iowa City, Johnson County, the Iowa Department of Transportation, and the Heritage Area Agency on Aging will be coordinated into the Johnson County SEATS program. Currently, two advisory committees, the Transit Advisory Committee and the Subcommittee on Specialized Transportation Services for the Elderly and Handicapped have assisted in the development of this program. In addition, a consumers advisory°committee will be established to provide input and advice for the program. The composition of this committee shall be established by the Johnson County Council on Aging. (i) Monitoring of Goals and Objectives In order to determine the level of efficiency and effec- tiveness of the system for ten months of Fiscal Year, 1978 (September 1, 1977 to June 30, 1978), there are certain effi- ciency indicators which will be monitored on a monthly basis. These indicators, include: (1) the total number of trips provided per month (2) the average cost per trip (3) the level m PUBLIC SECTOR AGENCIES IOWA CITY I I UNI IOOF WA ITY I I JOHNSON COUNTY j. Iowa City Transit Cam us Johnson `funding----- ------------- County --------------- — SEATS a •� Heritage' DowaDOT AM ELDERLY AND • 'HANDICAPPED INDIVIDUALS Table 4 Operations Chart for Elderly and Handicapped Transportation of vehicle productivity (trips per vehicle hour) and (4) the ratio of fare revenue to the total operating cost of the system. (1) Number of Trips per Month For the first ten months of operation, a goal of 800 trips per month is prescribed for the Iowa City-Coralville urban area service. This level is interpreted as a minimum benchmark whereby the level of ridership would be expected to increase during the following year of operation. (2) Average Cost per Trip Based upon the projected expenditures and the minimum 'monthly level of ridership objective, a maximum cost per trip of $3.95 is to be achieved for the first ten months of operation It is anticipated that due to improved efficiency of service and an increased level of ridership, that the•average cost per trip will decrease significantly during the second year of operation. For the second year of operation, the cost per trip is expected to attain a level in the range of $2.50-3.00, _- or as close as possible to the IDOT standard of $2.50/trip. (3) Level of Vehicle Productivity Based upon the projected total hours of service and the projected level of monthly ridership, the level of vehicle pro- ductivity, measured through the number of trips per operating hour, is expected to achieve a rate of 2.7 for the first ten months of service. 13 14 0 (4) Ratio of Fare Revenue to Total Expenditures Assuming a one-way fare of 50 cents, the ratio of fare revenue to total expenditures is expected to reach a level of 12 percent. As previously stated, a reporting and bookkeeping system shall be devised for the Iowa City-Coralville urban area service which will provide the necessary data for monitoring these efficiency indicators on a monthly basis. 16 Ah I Wr Subcommittee on Specialized Transportati Services for the Elderly and Handicapped Wilma Kincade Betty McNamara William Hoekstra Dorothy Douglass Al Baker Steve Morris Hugh Mose Ralph Oxford Benny Leonard Rob Robinson Cleo Marsalais Robert Hibbeler Jeanne 'Williams Brad Meyers Thea Sando Sharon Bonney Tom Hills Doris Bridgeman Members Chairperson Johnson County SEATS Transit Advisory Committee Coralville Transit Iowa City Transit Yellow Cab Company, Super Cab Company . Systems Unlimited Heritage Area Agency on Aging Johnson County Department of Social Services Goodwill Industries University of Iowa School of Social Work Iowa Association of Concerned Veterans American Association of Retired Persons Office of Services for the Handicapped (University of Iowa) Rehabilitation Education and Services Branch Johnson County Council on Aging Transit Advisory Committee Dorothy Douglass Pat Foster Glenn Shoemaker Ray Mossman Lorada Cilek Patricia Cain, Charles Read Wilma Kincade Chairperson City Council of Iowa City City Council of Coralville University of Iowa Johnson County Board of Supervisors Citizens Advisory Committee on Transportation Subcommittee on Specialized Transportation Services for the Elderly and Handicapped Resource Persons Al Baker Coralville Transit Hugh Mose Iowa City Transit Bill Hoekstra Johnson County SEATS Carol Denhe CAMBUS Roger Boldt East Central Iowa Association of Regional Planning Commissions ATTACHMENT B i 0 , Options for SpAki–ali—zed Transportation fo the EVerly and Handicapped In considering the allocation of state transit assistance funds for elderly and handicapped transportation, this report pre- sents five options for the operation of a specialized demand - responsive van system. A brief explanation of each option is provided below: Option 1: The administration and operations of the system would be provided by the Johnson County SEATS program which would provide transportation for the elderly and han- dicapped residents of Iowa City by means of a purchase or service contract. Option 2: The administration and operations of the specialized system would be handled by Iowa City Transit. Option 3: The administration and operations of the system would be handled by the local private taxi companies. The city of Iowa City would subsidize a specified amount of rides for elderly and handicapped riders. Option 4: The administration and operations of the system would be shared by Iowa City Transit and the University of Iowa motor pool whereby the University motor pool would purchase vans and provide for maintenance and insurance matters. Option 5: With this option funding provided through the state transit assistance funds would be impounded for future use. A committee representing the interests of the elderly and handicapped would define the criteria and guidelines relating to the transportation service pro- vided. Once guidelines were established, different groups would competitively bid for the right to ini- tiate and operate a specialized van system. That group which could demonstrate the most efficient and effective service would be eligible for subsidization. Two separate plans are also considered. Plan I would approximate an allocation of $30,000 to $35,000 of state transit assistance funds. Plan II would provide for a somewhat higher level of service and would require funding in the range of $50,000 to $55,000 for the initial year of operation. The funding considerations and estimates for each option are detailed in a later section of the report. In order to facilitate understanding of the separate op- tions under each plan, information is presented in tabular form under the following headings: (1) Capital Equipment and Maintenance (2) Systems Operations and (3) Funding Considerations. 18 I. Capital. Equipment and Maintenance (a) Vehicle Acquisition (Plan I) rn Nnn tnotion 1 Option 4 Option 5 Johnson County SEATS would Iota City would lease one Iowa City would contract for The University of Iowa rotor Fluids would be inpourded for operate the existing van with van frac an xutartotive SUP- transportation services from pool would purchase one or Purchase of service or lease tarrying opacity of 14 pas- plier. As with Option 1, the local private taxi cm- more vehicles specifically arrangements of vehicles at son;ems. In adJiticn, Iowa the van would be aaiffied panies. Consideration would designed for use by the el- a future date. City world lease one van from. for persons confined to have to be given for a vehi- derly and handicapped. Iowa an aatmtive sapplier. To wheelchairs. ele adapted for wheelchair- City muld lease the vehicles ac.=odate wheelchair pas- use. at a specified ninthly rate. sengers, the von should be eodpped with a uheelehidr lift or rarn and wheelchair " clumps. This modified van mild have a capacity for two t ^-.P c hair Passengers an'' fcur non-theelchair passm- Fars. (h) Vehicle Acquisition (Plan 11) Jolmson County SEATS would Jews City would lease two lows City world contract for. The University of Iowa motor Funds would be bapotnied for mento the existing ran with vans as in Option 1. transportation services frau pool would purchase two or purchase of service or lease a camling capicity of 14 the local private taxiarra camps. more vehicles specifically y;cents of vehicles at passengers. In addition, pias. Consideration would designed for use by the el- a future date. Iowa Pity would lease tun have to be given for a vehl- derly and handicapped. Iowa inns preferably one passen- ele adapted for.wheelciwir City would Icte the wrhielvs ger van with a carrying ca- use. at a specified monthly rate. paeity for 11.14 passengers and another ran modified for wheelchair use. " II. Capital Equipment and Maintenance (b) Maintenance and Insurance (Plan 1) n...4— r notion 1 Option 4 Option 5 (b) FIaintenonce and Insurance (Plan II) Sax as above. Same as above. Same as above. Same as above. Sam as above. r'. Mintenance would be pro- Maintenance and insurable Maintenance and insurance Maintenance and Insurance be through Maintenaree and insura&e would be provided by the tided through the current mould be provided through would be provided through the local taxi Mould provided the University of Iowa chosen operating agency. -'Johnson County SEATS Fro- Iowa City Transit. private motor pool service. (It grsi. Insurance could be companies. has been mentioned that provided threu;h the cur- rent County Mier :'ehi- maintenance and insurance ole policy. would both be provided in the lease arrangement.) (b) FIaintenonce and Insurance (Plan II) Sax as above. Same as above. Same as above. Same as above. Sam as above. r'. r n Option 1 11. Systems Operations (a) Administrative and Personnel Services (Plan 1) Option 2 Option 3 Option 4 Option 5 Iowa City transfers its lea- Iva City would lease one van Operations would include the Iowa City would lease and Administration and person - sed vehicle and other noes- and operate It through Iowa subsidization of the local operate one or more vans nal matters would he han.. sary equiprwnt to Johnson City Transit. Coralville private taxi operator. Ad- from the University of Iowa died through the selected County SEATS for operation. could possibly purchase ser- ministration and dispatching motor pool. Coralville contracting organisation. The city of Ina City (with vices from, Iowa City Transit. would be handled by the could possibly purchase The selected operating or - the possibility of Coral- The Johnson County SEATS van taxi companies. Radio dis- services from Iowa City. ganizatica wvald have to vllle) then purchases ser- would still operate In the patching would be used and Administration and dispat- demonstrate systm effec- vices frm Johnson County rural regions of the County. any hiring of additional thing could be handled tiveness and efficiency SE1TS. Administration and dispatch- personnel for elderly and similtar to that explained regarding adainistrative, Dispatching would be handled Ing would be provided through handicapped transportation wrier (union 2. For an dispatching, and driving similarly to the present our- hired personnel. The type would be borne by the pri- operation of one van, one Maters. rnn;ment of Johnson County of dispatching could either vate taxi cumpodes. Uri- administrator -dispatcher, SUIS. Riders infon the be on a radio -dispatched or vers would be advised to one full-time driver, and dispatcher one day in advance a telephone call-in varie- undergo specialized train- one part-time driver would nbcut a desired ride where. ty. For the first year of Ing for specialized trans- be necessary. Driver tral- upon schedules are arranged operation, the telephone portation. ning would also be an impor- for the subsequent day. call -(n method weld be the tant consideration. It Is felt that two full-time most inexpensive means. drivers and one or two part- Probably one administrator - tine drivers would be re- dispatcher, one full-time quired. Driver training is driver, and one part-time as 3zportaat consideration. driver would be needed. The current SLITS driver has Special drivers training h0icated that she would be would also be nocessery. . willing to provide training for the other drivers. (a) Administrative and Personnel Services (Plan 11) Same as in Plan I except .that Same as in Plan I except that Same as In Plan I except for Sane as In Plan I except Same as in Plan I except Iowa City leases two vehicles Iwo City would lease two expanded budget operations, that Iowa City would lease for expanded budget ope- and tran_efcrs them to Johnson vans and operato them through and operate two or more vans rations. County SETTS. Fer the SLITS Iowa City Transit. Probably from the University of Iowa eys tea to operate three vans, one administrator -dispatcher, motor pool. For the opera - one administrator -dispatcher, two full-time drivers and tion of two vans, one admin. three full-time drivers and one or two part-time drivers Istrator-dispatcher, two two or three part-time drl- vers May be necessary. would be oocessary for opor- atlons, full -tithe drivers, and one or two part-time drivers would be necessary. if. S sy teens Operations (b) [lours of Operation and the Fare Level (Plan I) Option 2 Option 3 Option 4 Option 5 systac one One van would operate in the [fours of operation could be (fours of operation and the Hours of operation and the exclusively Iowa City area five days a specified according to bud- fare level would be sbailiar fare level world be negoti- rea five week for approxirately ten get allowances where service to that considered.under Op- ated through the bid proce- proximete• hours a day. Consideration could conceivably tate place tion 2. Consideration could dure process. . The ex- could also be given for some for up to 24 hours n day. also be given to serving Uni- split evening and Sunday service. The fares charged to the el• versity of 101.73 students for Iowa The fore level could eitlw:r derly and handicapped riders transportation to classes regions be set at 25 cents to be con- would vary according to the through the Office of Ser - should sistent with Iowa City Tran- subsidization arrangements. vices to the ILvndieapped of It should It flex- sit or 50 cents to reflect Tum possibilities exist: (I) Lila University of Iowa. operation the expense involved with the The elderly or handicapped and urban operation of a specialized person would provide for for a transportation system. half the cost of the fare - of ser- while Iowa City would subsi- dize other half. The dine the (2) elderly and tanlicapped per - 73rd Studay son would pay for a fixed amount, i.e. 25 or 50 cents, as while the city of Iowa City wwuld subsidize the rest of County the fare for a specified mux• Option 1 Some as in plan 1 except for Through the Sdi5 Same as in Plan I except for ran could operate fovea City area for approxi- in the Iran City a fare level would be simillar days aweok for ap rarely 100 hors a week com-. ly ten hours a day isttrg SETTS ran Would tine between sen•ing slbly providing sole evening City and the rural tion 2. County. van would operate siniliar be mphisized thatsone ibllit• of vehicle 6eb:een Lilo rural level would be considered as areas'eculd p:0ride n( , core optL:nl delivery could be given to otening in Plan I. Ib Las also hen rttar..en?ed that some evening sercice be eon,idcred. 50 cents is reeargnled .1. tF.e fare level as presently .•... chane! by; Johnson Mrs. (b) ITE of Operation and the pare Level (Plan II) T..o•vnns would ope rate in the Two vans would operate in the Some as in plan 1 except for Hours of operation and the Same as in Plan I except for Iowa City arca for approxi- fovea City area for approxi- expanded operations. fare level would be simillar expanded operations. rarely 100 hors a week com-. mtely 100 hours a week pos- to that considered under Op - biped. The existing SEM slbly providing sole evening tion 2. van would operate siniliar and Suede) service. The fare as in plan L Consideratlan level would be considered as could be given to otening in Plan I. aM Sunday service. The fare level .would b0 the sane as that In Plan 1. i= maumt. - (b) ITE of Operation and the pare Level (Plan II) T..o•vnns would ope rate in the Two vans would operate in the Some as in plan 1 except for Hours of operation and the Same as in Plan I except for Iowa City arca for approxi- fovea City area for approxi- expanded operations. fare level would be simillar expanded operations. rarely 100 hors a week com-. mtely 100 hours a week pos- to that considered under Op - biped. The existing SEM slbly providing sole evening tion 2. van would operate siniliar and Suede) service. The fare as in plan L Consideratlan level would be considered as could be given to otening in Plan I. aM Sunday service. The fare level .would b0 the sane as that In Plan 1. i ' I1. systems Operations '(e) Estimates of Trip Generation Ontion 2 Option 3 Option 4 Option 5 Jobason County As a rough estimate rider- In a trial period of half- The level of ridership would The estimated level of ri- .Currently SE1TS averages 400 trips per ship for a one van service fare subsidization by the be similiar to that estimated dership would vary actor-. rmth accounting for $200 could be placed at a level Yellow Cab and Sudor fab Com- for Option 2. ding to the selected opera - a xnth average revenue. of 700.800 trips for the panies in the raiv or 197s, ting system. In addition, an average of first year of operation. 153 elderly persons were re - 110 rides per month are pro- The estimated revenue is ported to ride the taxis on vldcd to ccngregate meal 54,000-$S,G00 per year as- this subsidy basis. It is participants. sum. Ing a 50 cent fire (less difficult to assess whether With the addition of another if assuming a 25 cent fare.) or not the level of ridership vehicle for use in Imo City, cent Fare.) would increase over this le- ' ab:nt 1002 rides per nonth vel if a taxi subsidization can be esti:m:ed for the system was initiated on a Initial ye.r of operation. long-term basis. Fxrocted revenues range frm55,000 to S6,000 for the first year of operation whieh:)s approtinately ten percent of the projected ex- ' reeli:ures Fcr th0 slstto assns ,g a ffftl• cent fare. (c) Estimates of Trip Generation With a total of three vehi- With two vans operating ex- Sane as Plan 1. The level of ridership would Sane as Plan 1. eles operating in Johnson elusively in the Iowa City W 1i be similiar to that estimt- Crnrty (twv exclusively in area, the level of ridership ted for Option 2. Iowa City) the level of ri- can be estimated to fall In dership eculd be estimated the range of 1100.1300 trips In the range of 1300-1500 per month providing an cs- tripsper ranthfor the en- tieated 57,000-$8,000 in re- tire three van system. Fx- venues assuming a in cent peated reveawe would fall fare(less If assuming a 25 In the range of S6,000- cent Fare.) 59',000 assuring a 50 cent Care level. f{ W 1i n.. Inn a Option 5 a n syystem with two Jnns operating exelusively in Iowa City. It is estimated could range from $30,000 to $35, 0o0 under Plan 1 and 550,000 to 555,000 of services from Johnson County SEATS. 0 clan zy- Iowa City Subsidized Taxi UniversityCof Iowa- Bid Arrangements System Iowa Plan 2 Plan 1 Plan 2 2 Plan 1 Plan 2 Plan 1 Plan 2 Plan 1 Fixed Overhead: jj]Tan (a) (¢) (i) (i) (a) p ( )P (j(j) :Office S ace ) 500 500 (3) (1) Soo 500 (j) (j) ,Office Equipment 00 500 (i) (1) 500 500 (j) (j) Telephone 00 Soo 200 (1) (i) 200 Zoo O) O) Coordinators Mileage 00 200 1,000 (1) (i) 1,000 .1 '000 (j) O) Information and Referral 1,000 1,000 1,000 Labor Expenses: 10,000 12,000 10,000 12,000 (i) (i) 10,000 12,000 (j) ()) Adninis tra tor -Dispatcher (b,e,d) 8;S00 17,000 (i) (i) 8,500 17,000 (j) O) Drivers ( Full -Time) 17,000 25,500 (1) (i) 4,250 8,500 . (j) U) Drivers (Full -Tine) 4,250 8,500 4,250 8,500 3,750 (3) (i) 2,275 3,750 I1) O) Fringe (IOt) 3,125 4,600 2,275 1'ehicular Expinses:' One van (existing) (e) 8,000 8,000 . 2,500' 'Onevan. ,(leased) (f, g). 2,750 2,750 5,000 Two vans (leased) (f,g) 5,500 5,500 (i) (i) (h) (h) (1) (j) Operating Expenses (h) 7,500 11,250 3,750 7,000 (i) (j) (j) van Modification 500 Soo Soo Soo (i) OSS,32S s78,050 34,225 54,950 30,000- 50,000- 29,725 48,950 30,000- 35,000 50,000- 55,000 Totnl; 35,000 55,000 a n syystem with two Jnns operating exelusively in Iowa City. It is estimated could range from $30,000 to $35, 0o0 under Plan 1 and 550,000 to 555,000 of services from Johnson County SEATS. I • • 25 III. Fundine Consideratio The accompanying table summarizes cost projections. For each option the range of funds allocated from the state tran- sit assistance monies are similiar under each plan. It should be noted, however, that these figures only represent rough estimates and that the actual costs of the transpor- tation system could deviate from the projected costs. The footnotes listed on the table are explained below. (a) It is assumed under Option l that office space would be provided at the Senior Center. At this time accommodations under Options 2 and 4 have not been considered. (b) It is possible that labor expenses for a county -operated system as under Option 1 could be provided through the CETA program. (c) The labor expenses under Option 2 would have to be deter- mined through Iowa City Transit. (d) Possibilities of shared labor through Iowa City and the University of Ioiaa exist under Option 4. (e) The existing SEATS van has less than one year of operating life left. (f) A lease agreement from local automotive suppliers for a one-year term would range in cost from $200 to $250 a month per vehicle. (g) A lease agreement from the University of Iowa motor pool has been estimated at around $200 per month. (h) The costs of operating the vehicles would vary according — to the amount of miles traveled and the system of sub= sidization chosen. The estimates for Options 1 and 2 are based on a cost of 15 cents per mile for 25,000 miles of operation.' For Option 4 operating costs would be included in the leasing fee. (i) For Option 3 the breakdown of expenses would have to be determined by the local private taxi companies. (j) For Option 5 the breakdown of expenses would have to be determined in the bidding process depending upon what ,_ groups would participate. 0 sity of Iowa City, } DATE: May 25, 27 C4JN'fY REGI Ni MAY 2 61977 PLANNING COMMISSION TO: Neal Berlin, City Manager FROM: Dick Plastino, Director of Public Works, and Hugh Mose, Transit Manager RE: Elderly and Handicapped Transit Two proposals to provide special transportation service for the elderly and handicapped have been received. The first- of these has been offered by the Johnson County SEATS program, hereafter referred to as the County. The second proposal has been made by Mr. Ralph Oxford, proprietor of the Yellow and Super Cab Companies, hereafter referred to as the Cab Company. Without going into great detail, these two proposals can be reviewed and compared on a number of levels, as outlined below: 1) .Cost per week - County - $728.88 Cab Co. - $867.37 2) Cost per year - County (without Coralville participation) - $37,902.00 Cab Co. - $45,103.24 3) Other -cost considerations County - The County proposal includes money for publicity and insurance. Cab Co. - The Cab Company provides none of the above, but does provide for a garage for the vehicle. 4) Level of service - County - The County already has existing channels of communication to senior citizens. The transportation of elderly and handicapped is SEATS' primary mission. Cab Co. - The Cab Company may experience conflicts between its contract service and its commercial taxicab service. 5) Monitoring - County - The City Transit Manager would be responsible for periodically reviewing the service being provided and the condition and operation of the vehicle. Cab ,Co. - The City Transit Manager could keep a watchful eye on the vehicle, but monitoring the service actually provided might be difficult. Control over personnel would be limited. 6) Advisory Committee - County - A local government agency should be responsive to the suggestions of an Advisory Committee. Cab Co. - The private operator may resent any attempts by an Advisory Committee to alter his methods of operation. 28 7) Maintenance - County - The County proposal provides for vehicle maintenance by an outside contractor. Cab Co. - The Cab Company will provide its own maintenance service. The profit motive may discourage proper maintenance of the City -owned vehicle. • 8) Hiring procedures - County - The County has an established EEOC program. Cab Co. - The Cab Company has no EEOC program, and in fact has had a complaint filed against it. 9) Contract - County - One year contract, renewable after one year. Cab Co. - One year contract, can be reopened after three months by either party. 10) Taxicab reimbursement - County - It is anticipated that some percentage of trips will be diverted from the taxicab company to the public elderly and handicapped transit. Discussion with the City Attorney's office reveals that the City and County have no legal exposures for loss of revenue by the taxicab company. The situation is similar to that with mass transit. Trips are diverted from private enterprise, but the City has no responsibility to reimburse the taxi company. Nonetheless there has been discussion about this matter and Council may wish to consider it further. Cab Co. - If the Cab Company got the contract no consideration would need to be given to compensation for loss trips. Based on the above considerations, it is our recommendation that the Johnson County SEATS proposal be accepted. It is also suggested that a fare of 50¢ be charged for each one-way trip. This will make the handicapped program similar in price to the existing SEATS program. If the handicapped program has a lower price than the SEATS program it .is felt confusion will result since many users who are eligible for either service will request only the handicapped service to take advantage of the lower price. All revenues collected under the handicapped program that are attributable to Iowa City residents should be reimbursed to the City of Iowa City. It is suggested that a separate set of books be maintained for the Iowa City elderly and handicapped service cc:Zo Schafer, JCRPC Rso, 014- 77-33,Y P. O, BOX 7450 OFFICE OF THE 378 SOUTH CLINTON IOWA CITY, IOWA 52240 JOHNSON COUNTY ATTORNEY JACK W. DOOLEY County Attorney J. Patrick White First Assistant CRIMINAL DIVISION Steven K. Riswedt L. Vern Robinson William L. Yetter Paul C. Peelow September 9, 1977 Mrs. Abby Stolfus City Clerk Civic Center Iowa City, Iowa 52240 Dear Mrs. Stolfus: Enclosed is the Exhibit which should be attached to your copy of the Agreement for Transit Services. Sincerely, Linda L. Lunn Managing Secretary Enclosure Zu-cfG �� TEL 337.9899 2 AREA CODE 319 CIVIL -JUVENILE DIVISION J. Patrick White Paola Desii Daniel L Bray 3s6/ MELVIN 0. SYNHORST SECRETARY OF STATC :1� " Mate of lolUa §kcretarp of '! r)Mte �3e5 'Xnoine5 September 12, 1977 a r SEP 13 1911 .1U1111J�11 �J�uII L,�J1fIQG1 J. IIERMAII SCHWEIKER DEPUTY SECRETARY OF STATE Johnson County Attorney 328 South Clinton Street P.O. Box 2450 Iowa City, Iowa 52240 Re: Transit Services 28E Agreement between Johnson County, Iowa and the City of Iowa City, Iowa Dear Sir: _ We have received the above mentioned agreement, which you submitted to this office for filing, pursuant to the provisions of Chapter 28E, 1977 Code of Iowa. You may consider the same filed as of September 12, 1977. Very sincerely ZVI; J. HERMAN SCHWEIKER JHS:dd Deputy Secretary of State 3501 1 JP11/11 Enclosure 3501 • P. O. BOX 2450 028 SOUTH CLINTON . 337-9688 OFFICE OF THE AR'eELCODE710 IOWA CITY, IOWA 57140 JOHNSON COUNTY ATTORNEY JACK W. DOOLEY ' County Attorney J. Patrick White First Assistant CRIMINAL DIVISION CIVIL -JUVENILE DIVISION Steven K. Riswedt J. Patrick White L. Vern Robinson Paola Desii Daniel L. Bray William L. Yetter Paul C. PeBlow September 14, 1977 Ms. Abbe Stol[us City Clerk Civic Center Iowa City, Iowa 52240 Dear Abbe: Enclosed for your records is a copy of the filing acknowledgment received from the Secretary of State re the Iowa City -Johnson County Transit Services Agreement. Also, for your information, the Agreement is recorded in Book 50.1, Page 303 in the Office of the Johnson County Recorder. Thanks for your assistance. S ely, J. Patrick White First Assistant County Attorney JP11/11 Enclosure 3501