HomeMy WebLinkAbout1977-08-30 Bd Comm. MinutesMINUTES •
COMPREHENSIVE PLAN COOI�ATING COMMITTEE
AUGUST 11, 1977 -- 7:30 M.
CITY MANAGER'S CONFERENCE ROOM
MEMBERS PRESENT: Cain, deProsse, Ogesen, Ferret, Vetter
MEMBERS ABSENT: Blum, Jakobsen, Neuhauser
STAFF PRESENT: Kraft, Simpkins
GUESTS PRESENT: Barry Hokanson
Chairman Ogesen called the meeting to order. The minutes for the June 14,
28, and 30 meetings were unanimously approved.
Economics Report
Members asked if they had been sent a final draft of the Economics Report.
Kraft explained that all changes made to the last draft were minor except for
the additional paragraphs as outlined in Debra Martzahn's memo of August 5,
1977. Committee members deferred approval of the report until copies of the
final draft are distributed. It was agreed that the staff should mail copies
to members and if no corrections are received from members within one week,
the staff will assume that the report has been approved.
Comprehensive Plan Schedule
Kraft explained the Comprehensive Plan Schedule as presented in his memo of
July 18, 1977 to City Council.
It was the consensus of the committee that the Impact Analysis for Issues and
Alternatives should be acted upon by the Planning and Zoning Commission in
September. Cain stated that she will ask the other PSZ members to attend
CPCC meetings where parts of the Comprehensive Plan that require formal action
by the Planning and Zoning Commission are discussed.
Ogesen asked if the map overlay technique will still be used in developing the
Comprehensive Plan, and Kraft answered yes.
It was asked if when the Comprehensive Plan is adopted, if the zoning of an
area is changed from, for example, residential to industrial, will the zoning
and the plan be changed, or only the zoning? Kraft replied that both would
have to be changed.
Barry Hokanson asked if the Comprehensive Plan policies to be formulated in
December would include information from the county's Human Needs Study. Kraft
asked if the county would have enough information by December to make this
possible, and Hokanson stated that it probably would not. Committee members
asked to receive copies of reports from the Human Needs Study. Kraft suggested
that Connie Echternach be asked to appear at the September 13 meeting of CPCC
to give an update of her work on this study, and members requested that this
be done.
Kraft recommended that the CPCC meeting scheduled for August 25 be cancelled
since no further action on the Issues and Alternatives can be taken until
Council finishes its review. The August 25 meeting was cancelled. The next
CPCC meeting will be September 13, 1977 at 7:30 P.M.
The meeting was adjourned.
Prepared by: G.CY.E'O/�7rjli
Dc1i)�j�e Simpkins, DCD
Approved by: y1hd- (-�4� /
Patt Cain, Secretary, CPCC
3 S3Z
MINUTES
IOWA CITY PLANNING AND ZONING COMMISSION
AUGUST 16, L977 -- 7:30 P.M.
CIVIL: CENTER COUNCIL CIIAMBI'.RS
MEMBERS PRESENT: Cain, Jakobsen, Kammermeyer, Lehman, Ogesen, Vetter
MEMBERS ABSENT: Blum
STAFF PRESENT: Boothroy, Kushnir, Simpkins
RECOMMENDATIONS TO THE CITY COUNCIL:
2,
To approve 5-7726, proposed extension of 7th Avenue north of Rochester Avenue
as shown in the preliminary plat of Windsor []eights addition, Part S.
To approve 5-7726, preliminary plat of Windsor Heights addition, Part 5, with
the following additional contingencies:
(I) that Plum Grove Inc. submit :an agreement dedicating a 50 foot right-of-way
for the extension of 7th Avenue across their property;
(2) that acceptance of the right-of-way is conditioned upon receipt of an
agreement for its construction;
(3) that an agreement be provided by Pat (larding Construction to the City for
the construction of 7th Avenue, or the cost of construction of 7th Avenue
be put in escrow;
(4) that sidewalks are to be installed along both sides of the proposed exten-
sion of 7th Avenue except for that eastern portion of 7th Avenue running
between Rochester Avenue and the property of Plum Grove Inc.;
(5) that an agreement be provided by Plum Grove Inc. respecting the integrity
of the stormwater management basin before approval of the final plat.
To approve 5-7730, preliminary plat of a 2.7 -acre tract of land located west of
Highway 1 and Dane's hairy and contiguous to the south city limits, with the
following contingencies for approval of the final plat:
(1) that the provisions of the Stormwater Management Ordinance be met; and
(2) that the developer will submit an agreement not to build on the 50 x 100
foot triangle in the southwest corner of Lot 4, that this triangle will
not be used to compute the stormwater detention area for Lot 4, and
that the applicant will not build on Lot 4 for a period of three years.
To approve 5-7737, final plat of Ilawkeye Heights, located west of Mormon Trek
Boulevard, north of Mark V1 apartments and approximately 500 feet south of
Melrose Avenue.
REQUESTS TO THE CITY MANAGER FOR INFORMIATION OR STAFF ASSISTANCE:
None
LIST OF MATTERS PENDING COMMISSION/COUNCIL DISPOSITION:
1. 11-7317. Creation of a University Zone (U).
2. P-7410. Creation of a Mobile home Residential Zone (RMI[).
3. 1'-7403. Revision of MI and M2 zones.
SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN:
Chairperson Cain called the meeting to order and asked if anyone wished to discuss I
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items not included on the agenda. No one responded.
Commissioners unanimously approved the minutes of the meetings held July 18, 1977 and
August 4, 1977.
The innovative parking area design plan submitted by Ted Pacha was unanimously approved.
S-7726. Council referral of a preliminary plat of Windsor Heights Addition, Part 5,
regarding a proposed extension of 7th Avenue north of Rochester Avenue.
Chairperson Cain asked if the engineering staff had completed their review of the
preliminary plat.
Doug Roothroy, Assistant Planner, told the commission that the staff had finished the
review, and that the waterline had now been extended to Rochester Avenue so that it
runs in a complete circle. Ile stated that he had a list of concerns of the engineering,
planning, and legal staffs. Ile recommended that the following be made conditions to
approval of the preliminary plat:
(1) that Plum Grove Inc. submit an agreement dedicating a 50 foot right-of-way for
the extension of 7th Avenue across their property;
(2) that acceptance of the right-of-way is conditioned on receipt of an agreement
for its construction;
(3) that an agreement be provided by Pat Harding Construction to the City for the
construction of 7th Avenue, or the cost of construction of 7th Avenue be put
in escrow. If it is agreed to escrow the cost of construction, then a waiver
of the special assessment, Chapter 384 of the Iowa Code, must he provided; and
(4) that sidewalks are to be installed along both sides of the propsoed extension
of 7th Avenue running between Rochester Avenue and the property of Plum Grove
Inc.
Drug Roothroy also told the commission that the staff recommended that before approval
of the final plat, an agreement respecting the integrity of the stormwater management
area be provided by Plum Grove, Inc. so that this area is not destroyed in the grading
of the Plum Grove Inc. property.
Don Hoy , attorney for Pat Harding Construction, stated that an agreement was being
prepared to either construct the 7th Avenue extension or to place the money for
construction of 7th Avenue is escrow, but that a waiver of the special assessment
could not be provided because the developer does not own the adjoining land. Ile
told the Commission that they would also have a dedication from Plum Grove Inca
of the portion of the right-of-way located on their property, and a written agree-
ment between Plum Grove Inc. and Pat Harding Construction in which both parties
will provide for maintinaing the integrity of the stormwater management area.
He stated that Pat Harding Construction would agree to install sidewalks along both
sides of the proposed extenison of 7th Avenue except for that eastern portion of
7th Avenue running between Rochester Avenue and the property of Plum Grove Inc.
Mr. Hoy stated that they intend to have the necessary legal documents prepared
by Monday, August 22, 1977.
Doug Roothroy told the commissioners that Dennis Showalter, Parks and Recreation
Director, Flo Stockman, Chairperson of the Parks and Recreation Commission, and he
had toured the location for the 7th Avenue extension. Mr. Showalter and Ms.
Stockman asked him to suggest for discussion that when the sidewalk is constructed
along the extension, a spur be run to the small bridge which crosses the drainage
ditch.
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Tony Kushnir, Assistant City Attorney, commented that this sidewalk spur would be
more than what is normally required, and it' tIit, developer agreed to provide it,
he would be doing so :is gratis.
Chairperson Cain suggested that it' it wns decided that this spur of sidewalk running
to the drainage ditch bridge was necessary, perhaps the city would choose to pay
a portion of the costs with Parks and Recreation Department funds.
The Commission unanimously recommended approval of the proposed extension of 7th
Avenue north of Rochester Avenue, and added to its recommendation for approval of the
preliminary plat of Windsor Heights Addition, Part 5 the conditions as outlined by
Doug Boothroy with the deletion of requiring a waiver of the special assessment.
The Commission also recommended that an agreement be provided by Plum Grove Inc.
respecting the integrity of the stormwater management area as a condition to approval
of the final plat.
Chairperson Cain stated that the developer had met her objections in voting against
the preliminary plat of Windsor Heights Addition, Part 5 at the last Planning and
Zoning Commission meeting.
Commissioner Jakobsen commented that if, in fact, a subdivision is not developed on
this, property and the City does buy this land for an extension to Hickory Hill Park,
she would recommend that an entrance to the park in addition to Winston Drive be
provided.
S-7730. Review of a preliminary plat of a 2.7 -acre tract of land located west of
Highway 1 and Dane's Dairy and contiguous to the south City limits; 45 -day limitation
Chairperson Cain stated that this was the tract of land recently recommended to Council
for annexation and that the recommended zone for it was CII.
Doug Boothroy explained that per the Commission's request he had attempted to contact
Maurie Burr, Resident Engineer, Iowa Department of Transportation (DOT), and DOT
officials concerning'the alignment of the frontage road for Highway 1. He explained
that he had been unable to speak with Mr. Burr personally, however he had contacted
Bob 1lenely, District Chief for DOT. Doug Boothroy stated that a court injunction
was a continuing cause for the delay in going ahead with plans for the Highway 1
improvements. The original environmental impact statement filed on the 518 -
Highway 1 project was rejected. A second statement has been filed and when it
is accepted DOT will move ahead with the Highway 1 - 518 Improvements Program.
Boothroy stated that DOT is using the plans regarding alignment of the frontage road
as developed several years ago, and that he had been told that approximately $800,000
has been alotted in the fiscal year 1979 budget for Highway 1 rights-of-way
acquisition.
Doug Boothroy outlined the following recommendations of the engineering staff as
discussed in two memos he had received from Gene Dietz, City Engineer:
(1) that the 50 x 100 foot SIV corner of Lot 4 be dedicated right-of-way; and
(2) that stormwator drain west toward Willow Crock Drive and not into the ditch
along Highway 1.
lie stated that Gone Dietz was concerned that regrading and other improvements to
Highway 1 might jeopardize the stormwater detention basin of Lot 4.
Gene Shoemaker, engineer for Barker Development Co., responded to Doug Boothroy's
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comments. Ile stated that. Mr. Barker would agree to hold in reserve the 50 x 100
Ct. triangle of Lot 4, and to not build on that portion of the lot. Ile stated
that is was difficult to proceed with the final dcclgn of the lot without knowing if
that triangle is the specific piece of land that will be required for Highway 1.
In response to Gene Dietz's request that the stormwater be made to flow west toward
Willow Creek Drive, Mr. Shoemaker told the commission that the topography of the
land is such that the ridge line is near the center of Lot 1, and that
Gene Dietz was asking that the developer somehow force stormwater flowing towards
the highway to flow upstream. lie stated that the stormwater from Lot 1 could be made
to flow west, but he could not drain the stormwater from Lots 2, 3, and 4 without
major regrading anywhere but to the highway. With these comments he requested that
the commission take action on the preliminary plat at this time.
Commissioner Ogesen asked Mr. Shoemaker if he thought it would be possible to design
the stormwater detention on Lot 4 so that the 50 x 100 foot triangle would not
be needed to meet the requirements of the Stormwater Management Ordinance. Mr.
Shoemaker stated that is was possible and that the actual design plans would be
formulated between the preliminary and final plats.
Commissioner Lehman expressed concern about the price the city would have to pay for
the corner of Lot 4 if its value is assessed after a structure is built on the lot.
Ile pointed out that the corner of a vacant lot is worth far less than the corner of
a lot upon which there is a structure, and that the City should be protected from
paying an inflated price at some future time.
Tony Kushnir stated that it was within the City's power to require dedication or
right-of-way of this land.
Chairperson Cain stated that although plans for the alignment of the frontage road
exist in the minds of people, the highway department has not decided on a particular
alignment, and thus the City does not know what specific piece of Lot 4 to require
for dedication.
Commissioner Lehman stated that he did not think the City could legitimately ask
for dedication of property that may or may not be bought, but he did feel that the
City should be able to condemn the property later at its present value.
Mr. Shoemaker stated that Mr. Barker was willing to reserve the 50 x 100 foot triangle
of Lot 4, to not consturct any buildings on that corner, and, if necessary, would agree
to not build on Lot 4 for a period of three years. Ile stated that three years would
presumably be enough time for someone to decide where the road was going to be
put, and emphasized that he was speaking of a written agreement, not a dedication,
because to date no final plans exist to determine that a dedication is needed.
Doug Boothroy restated the need for satisfying the engineering departments concerns
regarding stormwater management. lie emphasized that Gone Dietz had now written
two memos concerning stormwater detention on Lot 4 and drainage of the stormwater
west toward Willow Creek rather than towards Highway 1.
The Commission unanimously recommended approval of 5-7730, preliminary plat of u
2.7 -acre tract of land located west of Highway 1 and Dane's Dairy and contiguous
to the south city limits, with the following contingencies for approval of the final
plat:
(1) that the provisions of the Stormwater Management Ordinance be met; and
(2) that the developer will submit an agreement not to build on the 50 x 100 foot
triangle in the southwest corner of Lot 4, that this triangle will not be
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used to compute the stormwuter detention area for Lot 4, and that the applicant
will not build on Lot 4 for a period of three years.
Chairperson Cain stated that watermains should be shown on the final plat.
S-7731. Review of an application submitted by Iowa City Warehousing, I
of a (arae Scale Non -Residential Development plan of Lot 3 of Auditor's
7.
Doug Boothroy stated that the applicant had requested deferral and had submitted a
waiver of the 45 -day limitation period.
The Commission deferred consideration of S-7731, application submitted by Iowa City
Warehousing, Inc. for approval of a Large Scale Non -Residential Development plan
of Lot 3 of Auditor's Plat No. 32.
S-7736. . Public discussion of a final
located
Chairperson Cain noted that all deficiencies and discrepancies of the preliminary plat
have been corrected.
Doug Boothroy explained that because Sandusky Drive is an over -width street and the
$10,000 amount which the City matches for construction had been exceeded, in order
to receive City funds the final plat would have to be divided into two final plats.
Ile noted that this was in the process of being done.
Commissioner Ogesen requested clarification of the City's role in the covenants.
Tony Kushnir explained that the City was merely a third party beneficiary whose
express consent was need to change any of the covenants.
The Commission deferred consideration of S-7736, final plat of Pepperwood Addition,
Part I.
of
located west of Mormon
500 feet south of
Chairperson Cain stated that no deficiencies or discrepancies had been noted on this
plat. She mentioned that stormwuter detention would be provided by the applicant
on an adjacent piece of land through a written agreement with Westwinds.
Commissioner Ogesen asked why the recreation area in the preliminary plat had been
eliminated in the final plat. The developer answered that because stormwuter
detention would now be provided by an agreement with Westwinds,this area was no
longer needed to meet the requirements of the Stormwater Management Ordinance.
Ogesen stated that he would not object to the deletion of the recreation area, however,
in his opinion an area developed including a recreation area improved the quality
of life, and in this way the final plat shows a development that is not as nice as
the preliminary plat.
The Commission unanimously voted to recommend approval of S-7737, final plat of
Hawkeye Heights.
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Doug Boothroy informed the Commission that the current planning staff had been asked
to make a presentation before the School Board meeting on October 11, 1977 concerning
new developments in the City which will require changes in schools to service these
a rens.
Chairperson Cain stated that the Planning and Zoning Commission had unsuccessfully
tried to arrange such a meeting with the School Board last year. She asked Doug
Boothroy to inform the Board that if they wished to organize a joint Planning and
Zoning Commission - School Board meeting, to have commission members present at the
October it meeting, or if the Planning and Zoning Commission could offer any assistance
to please let them know.
Chairperson Cain told the commission that she had received a copy of the first report
from the Northside Neighborhood Preservation Study to be circulated among the
commissioners.
Chairperson Cain asked if anyone wished to attend the Historic Preservation Conference
at Iowa State University in Ames on September 20 and 21, 1977. She requested
that Doug Boothroy find out if anyone on the Community Development staff was planning
to attend.
I`; The meeting adjourned.
Prepared by:
Debbe Sjpkins; CD
Approved by VJi11DYR
Juanita Vetter, P&Z Secretary
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