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HomeMy WebLinkAbout1977-09-06 Bd Comm. MinutesI • 0 0 MINUTES IOWA CITY RIVERFRONT COMMISSION ENGINEERING CONFERENCE ROOM AUGUST 24, 1977 MEMBERS PRESENT: Brandrup, Horton, Vetter MEMBERS ABSENT: Campbell, Epley, Fahr, Fountain, Lindberg, McLaughlin, Neuzil, Woodruff STAFF PRESENT: Flowers, Milkman SUMMARY OF DISCUSSION: The Iowa City Riverfront Commission met in Regular Session on August 24 with Vice Chairperson Horton presiding. There was not a quorum. The field trip to view the Hardin County green belt was discussed. Milkman reported that Fahr, McLaughlin, Fountain, Horton, and Woodruff would be attending from the Commission and that Rod Dunlap and two or three members of the Johnson County Conservation Board would also attend. The trip is scheduled for Saturday, August 27, with cars leaving the Civic Center at 8:00 a.m. and arriving back in Iowa City at 6 or 7:00 P.M. Slides of the June 4 canoe trip on canoe trip was discussed, with the should canoe only the lower portion the Iowa River were shown. The fall concensus being that the Commission of the river. Horton reported that he had attended a presentation on the nature and possible sites for the new sewage plant. It was indicated that there were archaeological and historical sites on both the intermediate and southern potential sites. Milkman reported that the northern site would serve a much larger area than had originally been thought. Horton also stated that he would be unable to attend the September and October meetings of the Commission and suggested that, since his term on the Commission would expire in December, the Commission should appoint a new representative to the Waste Water facilities Committee. Discussion of the presentations before the Coralville City Council and Planning and Zoning Commission and the Johnson County Board of Supervisors was postponed due to the lack of a quorum. Milkman indicated that Epley had contacted the Coralville City Council and that it would be willing to have a presentation given at one of its work sessions on September 20 or October 4 or 18. The next meeting of the Commission is scheduled for September 21. Milkman reported that a group of people in Iowa City are looking into the possibility of forming a private corporation for the purposes of acquiring land along the river for preservation. This group would . be interested in talking with the Commission. There being no further business, the meeting adjourned at 4:36 p.m. • Respectfully submitted, Ellen R. Flowers, ecretary 3s9 Financial reports and disbursements for June were approved. New Director's report attached. Kirkman appointed Board members Moore, Newsome and Bezanson (chair- man) to the Staff/Board Committee on revision of the personnel rules. He will consult with other officers before announcing other committees. Richerson, chairperson of the Public Information Committee for the building program, reviewed the function of the committee: it should be a funnel for all public information activities and organization prior to the bond issue election; all public appearances of Board mem- bers regarding the building program will be coordinated through the committee; answers to questions asked and background materials will be made available to Board and Staff. Ostedgaard outlined plans for public meetings in September where individual ideas about library services and facilities will be solicited. Times, places and format are still being decided. Richerson and Eggers reported on meeting with representatives of the Iowa City Community Theater, (Schuppert, Summerwill, Spreister- bach) on July 27 to explore possibility of joint facilities in new library building. Site constructions and square footage needs of each group clearly indicated there were no grounds for a joint venture. 2 • 10:GO..AR MEETfNC Of LIBRARY BOARD Of' TRUSTEES THURSDAY, JULY 28, 1977 4:1b P.M. LIBRARY AUDITORIUM MEMBERS PRESENT: Bartley, Farber, Hyman, Kirkman, Moore, Newsome, Ostedgaard, Richerson MEMBERS ABSENT: Bezanson STAFF PRESENT: Eggers, Carter, Kelley, Westgate OTHERS PRESENT: Sue Young, KXIC; Sheila Maybanks, League of Women Voters observer Summary of Discussion and Action Taken David Kirkman, Board President chaired the meeting. Minutes of the regular meeting of June 30 and special meetings of July 6 and July 21, 1977 were approved. Minutes of special meeting of July 13 and July 25 are still in process. Newsome/Farber. Financial reports and disbursements for June were approved. New Director's report attached. Kirkman appointed Board members Moore, Newsome and Bezanson (chair- man) to the Staff/Board Committee on revision of the personnel rules. He will consult with other officers before announcing other committees. Richerson, chairperson of the Public Information Committee for the building program, reviewed the function of the committee: it should be a funnel for all public information activities and organization prior to the bond issue election; all public appearances of Board mem- bers regarding the building program will be coordinated through the committee; answers to questions asked and background materials will be made available to Board and Staff. Ostedgaard outlined plans for public meetings in September where individual ideas about library services and facilities will be solicited. Times, places and format are still being decided. Richerson and Eggers reported on meeting with representatives of the Iowa City Community Theater, (Schuppert, Summerwill, Spreister- bach) on July 27 to explore possibility of joint facilities in new library building. Site constructions and square footage needs of each group clearly indicated there were no grounds for a joint venture. 2 The Mayor has requested a meeting with the City Council and the Library Board at an informal session in September. The library slide show on building needs and Kirkman's presenta- tion on the building planning process would be used to update the Council on building planning progress. Kirkman suggested that a picture of Library Board and meeting minutes be posted in the library. Ostedgaard asked for a "Library Board in session - Public Welcome" sign in order to increase public interest in library planning. Kirkman formally announced the decision of the Library Board to negotiate a contract with Hansen Lind Meyer, Inc. for design of the proposed new library building. Douglas Barker will be the project architect. Contract negotiations will begin immed- iately so that a draft can possible be ready by the Board's August building program meeting. The August meeting for the building program was set for Wednes- day, August 17, 7:30 P.M. Agenda will include a discussion of contracts, planning and construction process with City Manager Neal Berlin, work on a calendar/agenda for the next 13 months; discussion of procedure for updating written building program; informal discussion with Carl Meyer and Douglas Barker of Hansen Lind Meyer, Inc. Newsome moved and Richerson seconded the approval of $500 from the Gift and Bequest Fund for a trial contract with Bibliographic Research Center's (Denver) METRO service for access to computerized data basis. The committment provides free training in computer- assisted searching <<�chniques for the library's information staff. The funds will be used for fees for actual computer searches. There will be no charge to the user but searches will be initiated at the decision of the information librarian not on request of the user. The service will be evaluated when $500 in fees have been spent. Meeting adjourned 6:00 P.M. Respectfully submitted,,, Lynda J. Ostedgaard Secretary Director's Report July 28, 1977 Awards from Iowa State Library Commissi ICPL is one of ten Iowa libraries that has been awarded a $6000 grant for library materials. The funds will be used to buy material from alternative (non-traditional) publishers and to expand the science fiction collection. The only requirement is that all materials be available for loan to other libraries. A video tape player and monitor from the State Library will be placed in the library for use by all libraries in the East Central B Southeastern library regions. It will generally be available to ICPL and was placed here not only for the central location but also because of our interest in developing A-V services. Building The old Frigidaire water-cooled air conditioner unit that was repaired with hand made parts about four years ago is down. The compressor needs replacing. It is the unit that cools the South ( and only) Reading Room. Unless a used compressor can be found, it must either be removed and replaced or an air- cooled unit can be added outside the west wall using the same fan and distribution system. Complete replacement was estimated at $5,000 five years ago. Boggs, Inc. has stripped down the boiler in order to evaluate the leak discovered last winter. We have been waiting .for several weeks for Mel Boggs to inspect and recommend. The City's in- surance carrier and the State boiler inspector are waiting. Personnel Kevin Yeggy, on the library maintenance staff for five years, has been named the head maintenance worker effective July 1. Kevin started at the library in 1972 as a Neighborhood Youth worker and was given a special citation by the Library Board in 1974. Public Library Visits Eggers and Tiffany visited ten libraries, attended one conference and drove 900 miles in four days July 18-21. Emphasis was on new library buildings in communities the size of Iowa City (Rochester, Eau Clair, LaCrosse) and in libraries with A-V play- back installations similar to that called for in ICPL's building program. (Hennepin County (MI) branches and University of Wisconsin - Stout at Menonome) MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES INFORMAL MEETING AUGUST 17, 1977 7:30 P.M. LIBRARY AUDITORIUM MEMBERS.PRESENT: Bezanson, Hyman, Farber, Moore, Newsome, Ostedgaard, Richerson MEMBERS ABSENT: Bartley, Kirkman STAFF 'PRESENT: Eggers, McGuire, Abbott OTHERS PRESENT: Neal Berlin, City Manager Carl Meyer, Doug Barker of Hansen Lind Meyer Marlene Perrin, Press -Citizen Summary of Discussion The meeting was chaired by Vice-president Newsome in the absence of David Kirkman. The Board reviewed the proposed contract with Hansen Lind Meyer, Inca with City Manager Neal Berlin. He reminded the Board that the contract figure of $5,000 will be increased by charges for soil surveys, site plans, printing of brochures, etc. Berlin also spoke to more general aspects of the building process. 1) The Board should stay involved and informed and try 'to present a clear and consistent view to the architect and to the public. 2) Discussions with the City Attorney reveal that the actual con- struction contract will probably be signed by the City Council since the city will be the owner of the building. 3) Berlin will pre- pare a memorandum on the relationship of Council/Library Board for the building process and include a written opinion by the City Attorney on this relationship. This can be reviewed by the Council this fall at an informal meeting with the Library Board. 4) He urged the Board to continue to keep the Council informed on building program plans. Progress can be updated at the proposed informal meeting. 5) After the referendum he recommended a building committee sm311erin number than the whole Board. It might also include staff representatives, himself or Public Works Director Dick Plastino, and a non -board, non -city person interested in the library and experienced in construction. Those involved will be committing themselves to many hours of meetings and to making hundreds of decisions. 6) The plaza area in front of the library site will remain flexible. One half of right-of-way is reserved for site but more might be available if essential to design plans. 7) The project budget should include funds for a full-time clerk -of -the -works to monitor the construction phase for the Board and the City. 3s 9Z Carl Meyer and Doug Barker of Hansen Lind Meyer, Inc. joined the meeting at 8:15 P.M. Several points in their proposed contract were reviewed and mutually satisfactory language agreed upon. They will submit a final draft for approval at the Board's August 25th meeting. They also described their process of design development and explained how far along in the process they feel the design should be before the referendum. They submitted a suggested schedule for their work. Lynda Ostedgaard reported for the Public Information Committee. The Public Information notebook and plans for the Public Library Planning meetings were described. General approval was given to plans for the public meetings and the promotional efforts related to the meetings. There was general agreement that there should be two main committees during the pre -referendum period: building planning and public information/referendum. Non -board members should be involved, especially on the referendum committee. Former Board members were mentioned as potential people to get involved. The staff proposed revisions to the building program will be pre- sented at the regular September Board meeting. The October Building meeting was set for October 13, 7:30 P.M. Meeting adjourned at 10:50 P.M. Lynda S. Ostedgaard, Secretary i 0 MINUTES RESOURCES CONSERVATION COMMISSION JULY 26, 1977 4:30 P.M. CIVIC CENTER CONFERENCE ROOM MEMBERS PRESENT: Bolnick, Dague, Eide, Hotka, Houck, Stager STAFF PRESENT: Tinklenberg RECOMMENDATIONS TO THE CITY COUNCIL That the City Council adopt the Model Code for Energy Conservation in New Building Construction as developed by the Building Officials and Code Administrators In- ternational, Inc. (BOCA) with recommended additions to be presented by the Resources Conservation Commission and that the City Council set a public hearing date for the first reading on August 30, 1977; and the Commission recommends implementation on January 1, 1978. REQUEST FOR STAFF ASSISTANCE That the staff contact Dick Plastino, the Director of Public Works, and request that he meet with the Com- mission, at his convenience, to discuss street lighting and street energy use and the proposed new Waste Water i Treatment Plant. SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN Houck moved, Hotka seconded, the minutes of the July 12, 1977 meeting approved as read. Approved unanimously. ASHRAE 90-75 Eide reported that there are three options which the Commission can follow: 1. Do nothing, 2. Recommend that the City Council adopt the Model Energy Code, or 3. Write our own code meeting the minimum requirements of the state code. Both Denniger and the Council seemed to prefer the second option. Mike K.ucharzak, the Director of Housing and In- spection Services, was present and stated that it would be the simplest to adopt the state code soon but to de- lay implementation of the code at least 30 to 60 days to give the staff, architects, and builders time to adjust to it. 9 3517 0 0 MINUTES RESOURCES CONSERVATION COMMISSION JULY 26, 1977 Page 2 It is preferable to have a locally adopted code for enforcement reasons, he continued. Bolnick moved, Stager seconded, that the Resources Conservation Commission recommend that the City Council adopt the Model Code for Energy Conservation in New Building Construction as developed by the Building Officials and Code Administrators International, Inc. (BOCA) with recommended additions to be presented by the Resources Conservation Commission and that the City Council set a public hearing date for the first read- ing on August 30, 1977; and the Commission recommends implementation on January 1, 1978. Approved unanimously Bolnick and Houck will continue as the Preamble Sub- committee with the additional function of filling in the local data necessary to complete the code. They are to cooperate with Housing and Inspection Services in doing this. Comprehensive Plan Rick Geshwiler, Senior Planner in charge of the Compre- hensive Plan, reported that the Comprehensive Plan Coordinating Committee uses five criteria to evaluate all alternatives for planned development: 1. Social impact, 2. Environmental impact, 3. Land use impact (including energy use and efficiency) 4. Legal impact, and 5. Economic impact The reports which have been published include the Report on Utilities, Traffic -Ways Report, Report on (lousing, 1976 Land Use Summary, Report on Population, Tree Plant- ing Plan, Landforms Guide, Vegetation Guide, Locational Factors, and the Community Facilities Report. Two re- ports to be published yet are the Economic Report and the Citizen Participation Report. To coordinate actions between the Resources Conservation Commission and the Comprehensive Plan Coordinating Committee, the Committee's packet will be sent to Denniger as Chairperson of the Commission and the Commission can send recommendations to the Committee. MINUTES RESOURCES CONSERVATION COMMISSION JULY 26, 1977 Page 3 Goals and Objectives After considerable discussion the commissioners decided to each concentrate on one or two topics and to report back to each other at the next meeting. The next meeting is scheduled for August 9, 1977. The meeting adjourned at 7:15 P.M. Respectfully submitted, Roger Tinklenberg 'John Houck, Secretary MINUTES IU3SOlfRCES CONSIu1VATION C(byMirml: AIICIIST 9, 1977 CIVEC CFNI9J1 CONFIVINCU IZ(X)M MIMBERS PRESENT: Rolnick, Ilotka, Ik)uck, Stager. STAFF PRESENT: Tinklanberg. REQUEST FOR STAFF ASSISTANCE That the staff contact Leach's office to obtain data on future energy costs. That the staff arrange a meeting between Hotka, Houck, the City Manager, and the Director of Public Works concerning the HVAC system in the Civic Center. SUMMARY OF DISCUSSION AND FORMAL ACTUINS TAKEN Houck, due to the absence of Denniger and the resignation of Eide, called the meeting to order. Stager moved, ibtka seconded, that the minutes of the July 26, 1977 meeting be approved as read. Approved unanimously. Dick Plastino, Director of Public Works Plastino reported that the consultant for the proposed new Waste Water Treatment Plant will be making a presentation at the August 15, informal City Council meeting. Ile also reported that the plant will be moving relatively quickly. Houck stated that he felt that there must be: 1. continued dialogue between the Resouces Conservation Commission and the Department of Public Works and the Citizen's Waste Water Facilities Committee, 2. a minimun of lift stations, and 3. use made of the sludge for gasification, if possible. Plastino pointed out that a proposed system will not use sludge for gasification but will apply lime to the sludge and press it to stabilize it. After considerable discussion of street lighting, the commissioners reached a consensus that a systems analysis by the Department of Public Works would be very helpful. Preamble Subcommittee The subcommittee reported that the Model Code will be ready for the Commission's review at the next meeting. S 93 0 Goals and Objectives After discussion of the HVAC system, the staff was requested to obtain information on future energy costs from Leach's office and arrange a meeting between Hotka, Houck, the City Manager, and the Director of Public Works, concerning the items to be included in the review of the INAC system. Comprehensive Plan Bolnick reported on the meeting of the Comprehensive Plan Coordinating Committee. Agenda for August 23 Preamble Subcommittee Bolnick's proposals Comprehensive Plan Goals and Objectives HVAC The meeting adjourned at 6:50 P.M. Respectfully submitted, Roger Tinklenberg. John Houck, Secretary. CITY OF IOWA CITY CIVIC CENTER 410 E. WASHINGTON ST. IOWA CITY IOWA 52240 (319) 354.18(3D NOTICE THE CITY COUNCIL OF IOWA CITY IS CONSIDERING AN APPOINTMENT TO THE FOLLOWING COMMISSION: HOUSING COMMISSION One vacancy - Unexpired Term October 11, 1977 - May 1, 1979 Duties of the Housing Commission members include investigating, studying, reviewing, and analyzing the housing needs and the meeting of such needs within the City of Iowa City, Iowa, and investigating and determining if slum areas exist or other areas where there are unsafe, unsanitary or over- crowded housing conditions, and studying and investigating and making recommendations relating to the clearing, replanning and construction of slum areas and providing dwelling places for elderly persons and persons of low or medium income. Iowa City appointed members of boards and commissions must be qualified voters of the City of Iowa City. The selection and appointment to this Commission will be made at the October 11, 1977, Council meeting at 7:30 P.M., in the Council Chambers. Persons interested in being considered for this position should contact the City Clerk, Civic Center, 410 East Washington. Application forms are available from the Clerk's office upon request. 9 I 0 0 CITY OF IOWA CITY CIVIC CENTER 410 E. WASHINGTON ST IOWA CITY IOWA 52240 (319) 354.1800 NOTICE THE CITY COUNCIL OF IOWA CITY IS CONSIDERING AN APPOINTMENT TO THE FOLLOWING COMMISSION: RESOURCES CONSERVATION COMMISSION One Vacancy - Unexpired Term September 6, 1977 - January 1, 1979 The duties of members of the Resources Conservation Commission will include serving as an advisory body to the City Council of Iowa City. They shall research, review, and recommend policies, rules, regulations, ordinances, and budgets relating to matters of energy and resource con- servation and provide recommendations and reports to the City Council on the activities of the Commission. The Commission shall exercise broad responsibility for development of resource conservation policies and shall pay special attention to long-range planning and programming. The Commission shall, For the public welfare, make recommendations on energy matters. These recommendations may relate to local governmental and quasi -public agencies, private residences and investment properties, and office commercial and industrial properties. Iowa City appointed members of boards and commissions must be qualified voters of the City of Iowa City. ,✓ This appointment will be made at the September 6, 1977, meeting of the City Council at 7:30 P.M., in the Council Chambers. Persons interested in being considered for this position should contact the City Clerk, Civic Center, 410 East Washington. Application forms are available from the Clerk's office upon request. . VEA JPINAYPEVL) \1.3\ E. Col.\_EgF.