HomeMy WebLinkAbout1977-09-06 Bd Comm. MinutesI
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MINUTES
IOWA CITY RIVERFRONT COMMISSION
ENGINEERING CONFERENCE ROOM
AUGUST 24, 1977
MEMBERS PRESENT: Brandrup, Horton, Vetter
MEMBERS ABSENT: Campbell, Epley, Fahr, Fountain, Lindberg, McLaughlin,
Neuzil, Woodruff
STAFF PRESENT: Flowers, Milkman
SUMMARY OF DISCUSSION:
The Iowa City Riverfront Commission met in Regular Session on August 24
with Vice Chairperson Horton presiding. There was not a quorum.
The field trip to view the Hardin County green belt was discussed.
Milkman reported that Fahr, McLaughlin, Fountain, Horton, and Woodruff
would be attending from the Commission and that Rod Dunlap and two or
three members of the Johnson County Conservation Board would also attend.
The trip is scheduled for Saturday, August 27, with cars leaving the
Civic Center at 8:00 a.m. and arriving back in Iowa City at 6 or 7:00 P.M.
Slides of the June 4 canoe trip on
canoe trip was discussed, with the
should canoe only the lower portion
the Iowa River were shown. The fall
concensus being that the Commission
of the river.
Horton reported that he had attended a presentation on the nature and
possible sites for the new sewage plant. It was indicated that there
were archaeological and historical sites on both the intermediate and
southern potential sites. Milkman reported that the northern site
would serve a much larger area than had originally been thought.
Horton also stated that he would be unable to attend the September and
October meetings of the Commission and suggested that, since his term
on the Commission would expire in December, the Commission should
appoint a new representative to the Waste Water facilities Committee.
Discussion of the presentations before the Coralville City Council and
Planning and Zoning Commission and the Johnson County Board of Supervisors
was postponed due to the lack of a quorum. Milkman indicated that Epley
had contacted the Coralville City Council and that it would be willing
to have a presentation given at one of its work sessions on September 20
or October 4 or 18.
The next meeting of the Commission is scheduled for September 21.
Milkman reported that a group of people in Iowa City are looking into
the possibility of forming a private corporation for the purposes of
acquiring land along the river for preservation. This group would .
be interested in talking with the Commission.
There being no further business, the meeting adjourned at 4:36 p.m.
• Respectfully submitted,
Ellen R. Flowers, ecretary
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Financial reports and disbursements for June were approved. New
Director's report attached.
Kirkman appointed Board members Moore, Newsome and Bezanson (chair-
man) to the Staff/Board Committee on revision of the personnel
rules. He will consult with other officers before announcing other
committees.
Richerson, chairperson of the Public Information Committee for the
building program, reviewed the function of the committee: it should be a
funnel for all public information activities and organization prior
to the bond issue election; all public appearances of Board mem-
bers regarding the building program will be coordinated through
the committee; answers to questions asked and background materials
will be made available to Board and Staff.
Ostedgaard outlined plans for public meetings in September where
individual ideas about library services and facilities will be
solicited. Times, places and format are still being decided.
Richerson and Eggers reported on meeting with representatives of
the Iowa City Community Theater, (Schuppert, Summerwill, Spreister-
bach) on July 27 to explore possibility of joint facilities in new
library building. Site constructions and square footage needs of
each group clearly indicated there were no grounds for a joint venture.
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10:GO..AR MEETfNC Of
LIBRARY BOARD Of' TRUSTEES
THURSDAY, JULY 28, 1977 4:1b
P.M.
LIBRARY AUDITORIUM
MEMBERS PRESENT:
Bartley, Farber, Hyman, Kirkman, Moore,
Newsome, Ostedgaard, Richerson
MEMBERS ABSENT:
Bezanson
STAFF PRESENT:
Eggers, Carter, Kelley, Westgate
OTHERS PRESENT:
Sue Young, KXIC; Sheila Maybanks, League
of Women Voters observer
Summary of Discussion and Action Taken
David Kirkman, Board President
chaired the meeting. Minutes of
the regular meeting of June
30 and special meetings of July 6 and
July 21, 1977 were approved.
Minutes of special meeting of July
13 and July 25 are still in
process. Newsome/Farber.
Financial reports and disbursements for June were approved. New
Director's report attached.
Kirkman appointed Board members Moore, Newsome and Bezanson (chair-
man) to the Staff/Board Committee on revision of the personnel
rules. He will consult with other officers before announcing other
committees.
Richerson, chairperson of the Public Information Committee for the
building program, reviewed the function of the committee: it should be a
funnel for all public information activities and organization prior
to the bond issue election; all public appearances of Board mem-
bers regarding the building program will be coordinated through
the committee; answers to questions asked and background materials
will be made available to Board and Staff.
Ostedgaard outlined plans for public meetings in September where
individual ideas about library services and facilities will be
solicited. Times, places and format are still being decided.
Richerson and Eggers reported on meeting with representatives of
the Iowa City Community Theater, (Schuppert, Summerwill, Spreister-
bach) on July 27 to explore possibility of joint facilities in new
library building. Site constructions and square footage needs of
each group clearly indicated there were no grounds for a joint venture.
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The Mayor has requested a meeting with the City Council and
the Library Board at an informal session in September. The
library slide show on building needs and Kirkman's presenta-
tion on the building planning process would be used to update
the Council on building planning progress.
Kirkman suggested that a picture of Library Board and meeting
minutes be posted in the library. Ostedgaard asked for a "Library
Board in session - Public Welcome" sign in order to increase
public interest in library planning.
Kirkman formally announced the decision of the Library Board to
negotiate a contract with Hansen Lind Meyer, Inc. for design
of the proposed new library building. Douglas Barker will be
the project architect. Contract negotiations will begin immed-
iately so that a draft can possible be ready by the Board's
August building program meeting.
The August meeting for the building program was set for Wednes-
day, August 17, 7:30 P.M. Agenda will include a discussion of
contracts, planning and construction process with City Manager
Neal Berlin, work on a calendar/agenda for the next 13 months;
discussion of procedure for updating written building program;
informal discussion with Carl Meyer and Douglas Barker of Hansen
Lind Meyer, Inc.
Newsome moved and Richerson seconded the approval of $500 from
the Gift and Bequest Fund for a trial contract with Bibliographic
Research Center's (Denver) METRO service for access to computerized
data basis. The committment provides free training in computer-
assisted searching <<�chniques for the library's information staff.
The funds will be used for fees for actual computer searches.
There will be no charge to the user but searches will be initiated
at the decision of the information librarian not on request of
the user. The service will be evaluated when $500 in fees have
been spent.
Meeting adjourned 6:00 P.M.
Respectfully submitted,,,
Lynda J. Ostedgaard
Secretary
Director's Report
July 28, 1977
Awards from Iowa State Library Commissi
ICPL is one of ten Iowa libraries that has been awarded a $6000
grant for library materials. The funds will be used to buy
material from alternative (non-traditional) publishers and to
expand the science fiction collection. The only requirement
is that all materials be available for loan to other libraries.
A video tape player and monitor from the State Library will be
placed in the library for use by all libraries in the East
Central B Southeastern library regions. It will generally be
available to ICPL and was placed here not only for the central
location but also because of our interest in developing A-V
services.
Building
The old Frigidaire water-cooled air conditioner unit that was
repaired with hand made parts about four years ago is down.
The compressor needs replacing. It is the unit that cools the
South ( and only) Reading Room. Unless a used compressor can
be found, it must either be removed and replaced or an air-
cooled unit can be added outside the west wall using the same
fan and distribution system. Complete replacement was estimated
at $5,000 five years ago.
Boggs, Inc. has stripped down the boiler in order to evaluate
the leak discovered last winter. We have been waiting .for several
weeks for Mel Boggs to inspect and recommend. The City's in-
surance carrier and the State boiler inspector are waiting.
Personnel
Kevin Yeggy, on the library maintenance staff for five years,
has been named the head maintenance worker effective July 1.
Kevin started at the library in 1972 as a Neighborhood
Youth worker and was given a special citation by the Library
Board in 1974.
Public Library Visits
Eggers and Tiffany visited ten libraries, attended one conference
and drove 900 miles in four days July 18-21. Emphasis was
on new library buildings in communities the size of Iowa City
(Rochester, Eau Clair, LaCrosse) and in libraries with A-V play-
back installations similar to that called for in ICPL's building
program. (Hennepin County (MI) branches and University of
Wisconsin - Stout at Menonome)
MINUTES
IOWA CITY PUBLIC LIBRARY
BOARD OF TRUSTEES
INFORMAL MEETING
AUGUST 17, 1977
7:30 P.M. LIBRARY AUDITORIUM
MEMBERS.PRESENT: Bezanson, Hyman, Farber, Moore, Newsome,
Ostedgaard, Richerson
MEMBERS ABSENT: Bartley, Kirkman
STAFF 'PRESENT: Eggers, McGuire, Abbott
OTHERS PRESENT: Neal Berlin, City Manager
Carl Meyer, Doug Barker of Hansen Lind Meyer
Marlene Perrin, Press -Citizen
Summary of Discussion
The meeting was chaired by Vice-president Newsome in the absence
of David Kirkman.
The Board reviewed the proposed contract with Hansen Lind Meyer,
Inca with City Manager Neal Berlin. He reminded the Board that
the contract figure of $5,000 will be increased by charges for
soil surveys, site plans, printing of brochures, etc.
Berlin also spoke to more general aspects of the building process.
1) The Board should stay involved and informed and try 'to present
a clear and consistent view to the architect and to the public.
2) Discussions with the City Attorney reveal that the actual con-
struction contract will probably be signed by the City Council since
the city will be the owner of the building. 3) Berlin will pre-
pare a memorandum on the relationship of Council/Library Board
for the building process and include a written opinion by the City
Attorney on this relationship. This can be reviewed by the Council
this fall at an informal meeting with the Library Board. 4) He
urged the Board to continue to keep the Council informed on building
program plans. Progress can be updated at the proposed informal
meeting. 5) After the referendum he recommended a building committee
sm311erin number than the whole Board. It might also include staff
representatives, himself or Public Works Director Dick Plastino,
and a non -board, non -city person interested in the library and
experienced in construction. Those involved will be committing
themselves to many hours of meetings and to making hundreds of decisions.
6) The plaza area in front of the library site will remain flexible.
One half of right-of-way is reserved for site but more might be
available if essential to design plans. 7) The project budget
should include funds for a full-time clerk -of -the -works to monitor
the construction phase for the Board and the City.
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Carl Meyer and Doug Barker of Hansen Lind Meyer, Inc. joined
the meeting at 8:15 P.M. Several points in their proposed
contract were reviewed and mutually satisfactory language agreed
upon. They will submit a final draft for approval at the Board's
August 25th meeting. They also described their process of design
development and explained how far along in the process they feel
the design should be before the referendum. They submitted a
suggested schedule for their work.
Lynda Ostedgaard reported for the Public Information Committee.
The Public Information notebook and plans for the Public Library
Planning meetings were described. General approval was given
to plans for the public meetings and the promotional efforts
related to the meetings.
There was general agreement that there should be two main
committees during the pre -referendum period: building planning
and public information/referendum. Non -board members should
be involved, especially on the referendum committee. Former
Board members were mentioned as potential people to get involved.
The staff proposed revisions to the building program will be pre-
sented at the regular September Board meeting. The October
Building meeting was set for October 13, 7:30 P.M.
Meeting adjourned at 10:50 P.M.
Lynda S. Ostedgaard,
Secretary
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MINUTES
RESOURCES CONSERVATION COMMISSION
JULY 26, 1977 4:30 P.M.
CIVIC CENTER CONFERENCE ROOM
MEMBERS PRESENT: Bolnick, Dague, Eide, Hotka, Houck, Stager
STAFF PRESENT: Tinklenberg
RECOMMENDATIONS TO THE CITY COUNCIL
That the City Council adopt the Model Code for Energy
Conservation in New Building Construction as developed
by the Building Officials and Code Administrators In-
ternational, Inc. (BOCA) with recommended additions
to be presented by the Resources Conservation Commission
and that the City Council set a public hearing date for
the first reading on August 30, 1977; and the Commission
recommends implementation on January 1, 1978.
REQUEST FOR STAFF ASSISTANCE
That the staff contact Dick Plastino, the Director of
Public Works, and request that he meet with the Com-
mission, at his convenience, to discuss street lighting
and street energy use and the proposed new Waste Water
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Treatment Plant.
SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN
Houck moved, Hotka seconded, the minutes of the July 12,
1977 meeting approved as read.
Approved unanimously.
ASHRAE 90-75
Eide reported that there are three options which the
Commission can follow:
1. Do nothing,
2. Recommend that the City Council adopt the Model
Energy Code, or
3. Write our own code meeting the minimum requirements
of the state code.
Both Denniger and the Council seemed to prefer the second
option. Mike K.ucharzak, the Director of Housing and In-
spection Services, was present and stated that it would
be the simplest to adopt the state code soon but to de-
lay implementation of the code at least 30 to 60 days to
give the staff, architects, and builders time to adjust
to it.
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MINUTES
RESOURCES CONSERVATION COMMISSION
JULY 26, 1977
Page 2
It is preferable to have a locally adopted code for
enforcement reasons, he continued. Bolnick moved,
Stager seconded, that the Resources Conservation
Commission recommend that the City Council adopt the
Model Code for Energy Conservation in New Building
Construction as developed by the Building Officials
and Code Administrators International, Inc. (BOCA)
with recommended additions to be presented by the
Resources Conservation Commission and that the City
Council set a public hearing date for the first read-
ing on August 30, 1977; and the Commission recommends
implementation on January 1, 1978.
Approved unanimously
Bolnick and Houck will continue as the Preamble Sub-
committee with the additional function of filling in
the local data necessary to complete the code. They
are to cooperate with Housing and Inspection Services
in doing this.
Comprehensive Plan
Rick Geshwiler, Senior Planner in charge of the Compre-
hensive Plan, reported that the Comprehensive Plan
Coordinating Committee uses five criteria to evaluate
all alternatives for planned development:
1. Social impact,
2. Environmental impact,
3. Land use impact (including energy use and efficiency)
4. Legal impact, and
5. Economic impact
The reports which have been published include the Report
on Utilities, Traffic -Ways Report, Report on (lousing,
1976 Land Use Summary, Report on Population, Tree Plant-
ing Plan, Landforms Guide, Vegetation Guide, Locational
Factors, and the Community Facilities Report. Two re-
ports to be published yet are the Economic Report and
the Citizen Participation Report. To coordinate actions
between the Resources Conservation Commission and the
Comprehensive Plan Coordinating Committee, the Committee's
packet will be sent to Denniger as Chairperson of the
Commission and the Commission can send recommendations
to the Committee.
MINUTES
RESOURCES CONSERVATION COMMISSION
JULY 26, 1977
Page 3
Goals and Objectives
After considerable discussion the commissioners
decided to each concentrate on one or two topics
and to report back to each other at the next
meeting. The next meeting is scheduled for August
9, 1977.
The meeting adjourned at 7:15 P.M.
Respectfully submitted, Roger Tinklenberg
'John Houck, Secretary
MINUTES
IU3SOlfRCES CONSIu1VATION C(byMirml:
AIICIIST 9, 1977
CIVEC CFNI9J1 CONFIVINCU IZ(X)M
MIMBERS PRESENT: Rolnick, Ilotka, Ik)uck, Stager.
STAFF PRESENT: Tinklanberg.
REQUEST FOR STAFF ASSISTANCE
That the staff contact Leach's office to obtain data on future
energy costs.
That the staff arrange a meeting between Hotka, Houck, the City
Manager, and the Director of Public Works concerning the HVAC
system in the Civic Center.
SUMMARY OF DISCUSSION AND FORMAL ACTUINS TAKEN
Houck, due to the absence of Denniger and the resignation of Eide,
called the meeting to order.
Stager moved, ibtka seconded, that the minutes of the July 26, 1977
meeting be approved as read.
Approved unanimously.
Dick Plastino, Director of Public Works
Plastino reported that the consultant for the proposed new Waste
Water Treatment Plant will be making a presentation at the August
15, informal City Council meeting. Ile also reported that the plant
will be moving relatively quickly.
Houck stated that he felt that there must be:
1. continued dialogue between the Resouces Conservation Commission
and the Department of Public Works and the Citizen's Waste Water
Facilities Committee,
2. a minimun of lift stations, and
3. use made of the sludge for gasification, if possible.
Plastino pointed out that a proposed system will not use sludge for
gasification but will apply lime to the sludge and press it to
stabilize it.
After considerable discussion of street lighting, the commissioners
reached a consensus that a systems analysis by the Department of
Public Works would be very helpful.
Preamble Subcommittee
The subcommittee reported that the Model Code will be ready for the
Commission's review at the next meeting.
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Goals and Objectives
After discussion of the HVAC system, the staff was requested to obtain
information on future energy costs from Leach's office and arrange a
meeting between Hotka, Houck, the City Manager, and the Director of
Public Works, concerning the items to be included in the review of
the INAC system.
Comprehensive Plan
Bolnick reported on the meeting of the Comprehensive Plan Coordinating
Committee.
Agenda for August 23
Preamble Subcommittee
Bolnick's proposals
Comprehensive Plan
Goals and Objectives
HVAC
The meeting adjourned at 6:50 P.M.
Respectfully submitted, Roger Tinklenberg.
John Houck, Secretary.
CITY OF IOWA CITY
CIVIC CENTER 410 E. WASHINGTON ST. IOWA CITY IOWA 52240 (319) 354.18(3D
NOTICE
THE CITY COUNCIL OF IOWA CITY IS CONSIDERING
AN APPOINTMENT TO THE FOLLOWING COMMISSION:
HOUSING COMMISSION
One vacancy - Unexpired Term
October 11, 1977 - May 1, 1979
Duties of the Housing Commission members include investigating, studying,
reviewing, and analyzing the housing needs and the meeting of such needs
within the City of Iowa City, Iowa, and investigating and determining if
slum areas exist or other areas where there are unsafe, unsanitary or over-
crowded housing conditions, and studying and investigating and making
recommendations relating to the clearing, replanning and construction of
slum areas and providing dwelling places for elderly persons and persons
of low or medium income.
Iowa City appointed members of boards and commissions must be qualified
voters of the City of Iowa City.
The selection and appointment to this Commission will be made at the
October 11, 1977, Council meeting at 7:30 P.M., in the Council Chambers.
Persons interested in being considered for this position should contact
the City Clerk, Civic Center, 410 East Washington. Application forms are
available from the Clerk's office upon request.
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CITY OF IOWA CITY
CIVIC CENTER 410 E. WASHINGTON ST IOWA CITY IOWA 52240 (319) 354.1800
NOTICE
THE CITY COUNCIL OF IOWA CITY IS CONSIDERING
AN APPOINTMENT TO THE FOLLOWING COMMISSION:
RESOURCES CONSERVATION COMMISSION
One Vacancy - Unexpired Term
September 6, 1977 - January 1, 1979
The duties of members of the Resources Conservation Commission will
include serving as an advisory body to the City Council of Iowa City.
They shall research, review, and recommend policies, rules, regulations,
ordinances, and budgets relating to matters of energy and resource con-
servation and provide recommendations and reports to the City Council on
the activities of the Commission. The Commission shall exercise broad
responsibility for development of resource conservation policies and
shall pay special attention to long-range planning and programming. The
Commission shall, For the public welfare, make recommendations on energy
matters. These recommendations may relate to local governmental and
quasi -public agencies, private residences and investment properties, and
office commercial and industrial properties.
Iowa City appointed members of boards and commissions must be qualified
voters of the City of Iowa City.
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This appointment will be made at the September 6, 1977, meeting of the City
Council at 7:30 P.M., in the Council Chambers. Persons interested in being
considered for this position should contact the City Clerk, Civic Center,
410 East Washington. Application forms are available from the Clerk's
office upon request. .
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