HomeMy WebLinkAbout1977-09-13 Info Packet.. w v ry vr.•evws�. r. .v.. vc•v ry v'Y sv.�c V'v'0'W �YY�V.Ja"1'•Jtlk'+Y{h Yb1FD'WiiL(V4Y.
o L U AC.' I POS !s
;�rarn M
!i
i,;F Un p o s e - (D wt OJu Ye c c �vt,�v���ef .a�wtiU� �� -H-LQ
Ci� CRLut c.P to cnhhu.e tW vev;}a.. _Tort -l(tq
tiJ �U t t �lQ u6vu',W'J.41.1 A.�qtAf t'_r ,I.."k „
;;5 t l f.�t �vtaGf c s cLA-
l... �2. �YCuaSPUY{C�Uvvl and `au6vc
,pa�acl�s aa,u� o-�l.�e.r aycK:ur�.Cu'�
i'i� Q1,�aS�v,�o �- 1�atiu�� ��{°Q��i oz��•uJ��. �t.�w.u�a a� �ccn�,e,
�1 I�L2�L'ILI51Ll QpC�I G� UtL'71b �LI�iLLfyt+tl.c�J-64W:
., p•Qavu, u��' , po.� (s a��) ,te.c, aL FA , J,taULLL� ;
! � ,JA out W),j
li
Notes from Mayor Neuhauser's presentation at
meeting in Colorado Springs, Colorado
August 1977
Past situation:
1. HAP - We are forced to adhere to them, although we have had no say in where
units should go.
2. Section 213 - Only a reactive response to proposals after submission to
HUD.
3. Very hard for those of us who are concerned about fulfilling the goals in
the HAP to turn down proposals.
4. No way to ensure that the sites we prefer locally will be chosen for
housing.
HUD has recognized that housing situations differ from one community to another and
the Housing Assistance Plan for each community recognizes those differences. However,
the plans tend to be somewhat unrealistically high in numbers in terms of meeting
stated goals with the funds available for housing. Therefore the local housing
authority is in the position of playing the numbers game, building as many units as
possible without regard to meeting other needs that the inhabitants of the units may
have, such as proximity to jobs or public transportation, day care, schools,
recreational facilities, and grocery stores. For the elderly, the situation has been
particularly bad. Policies for housing for the elderly have often placed them out
of touch with every kind of community facility, dependent upon specialized transpor-
tation for every need, perpetuating the poorhouse concept which we all hoped and
thought was only a fading memory.
Input from local government in the placing of housing units should come with the
developers, before the proposals go to HUD. In this way, many of the difficulties
inherent in a proposal can be pinpointed and resolved before it is set in, if not
stone, at least options and agreements.
Recently I talked with a developer who had not yet purchased land, and a real
estate man with four different parcels of land. Through our discussions, we agreed
on the parcel that would be the most appropriate for family housing, near a school
that is not crowded, close to public transportation and not too far from shopping
facilities, a good location for the families, and one that will not generate intense
political heat, as at least two of the other sites would have.
Pre -designation of sites for housing is helpful and makes it easier all around to
get housing built. Land cleared for urban renewal is very tempting for local people
and for developers, but apparently not for HUD. Of course, impaction should be
looked at, but looked at on a local basis, to see what makes sense for that particular
situation. It certainly does not make sense to refuse to build housing for people
who have nowhere else to go.
Our urban renewal situation is different. The program has been underway for an embar-
rassingly long time - since 1964. It was intended to be a commercial renewal program
and hundreds of low -rent, badly substandard housing units were destroyed for that
purpose. Times have changed. With the delay in the program (for reasons too lengthy
and complex to go into now), a shopping center was built on the outskirts of town
and the commercial marketability has shrunk, at least for its initial redevelopment.
There is a real demand for housing and we intend to have housing there. In the
� 66/
Page 2
Commercial area we are giving priority to developers who will provide housing above
the retail stores on the first floor. However, because the project 13 years ago
was designated a commercial project, there are no set -asides for housing for families.
Housing will be built, but it will not be subsidized housing for families.
The question of housing set -asides is, I know, a controversial one. I understand
HUD's concern that local governments won't get the housing built; local governments are
afraid that housing will get built in the wrong places. HUD could challenge local
governments by offering set -asides only to those communities which have proven their
commitment in the past.
What I am suggesting is to challenge local governments. Secretary Harris has said
that she is serious about solving our housing problems and in making all communities
confront their responsibilities in fair housing. Give us more of a role in the forma-
tion of housing proposals, and I think you will get the response you want.
The variety of housing situations among our cities requires a variety of solutions,
but with a real partnership of HUD, the private developer and local government,
we can get beyond numbers of housing units to building better places for people
to live.
• REPORT OF MF.FTINGS •
Untns: Au:p:st 7.R, 7.9, 30, 1977
Plnco: Duluth, Minnesota
Title: "Econnmio. Development" New Roles for City Government"
This conference was attended by approximately 150 People. Person in attendance
included Federal Officials, Mayors, Cnuncilnersons, City Managers, Community Development
Heads, Chamber of Commerce people, private developers and people representing various
cities who nre responsible for economic development of cities who are responsible for
rconomic Development of cities or regions." They came from all over the U.S. Continent
and Porto Rico. Attendance at early session was extremely good. I would estimate
between 95 and 1.009. The Mayor of Duluth and his staff were good hosts and did an
excellent job of selling Duluth and the manner in which they have been successful. in
ro-developing, Duluth both nhysicall.y and economically.
Following are a list of the items discussed at the meeting and some of my observations
from talking to other people at the conference.
(1) The conference started on Sunday afternoon with a bus tour of the city of
Duluth narrated by the head of the community development staff of Duluth, The tour
wound its way thru the downtown area showing us the many now buildings and skyways
recently completed or under construction. A hand out was Provided showing each develop-
ment, its cost and the various funding. sources used for each project. Throughout this
tour the. cooperation of City Government and the private sector was stressed. The tour
ended at "SPIRIT MPUNTAIN" (A city owned recreational and ski -resort) where we had an
excellent Bar-B-Que dinner.
(7) The formal conference started Monday A.M. at 9:00 A,M. with a welcome by Bob
Beandin, Mayor of Duluth. The crux of his speech was the following, A stens they used
to develop a economic process, which he snid we can apply in all cities,
(1) We worked to build a community attitude shout the. need for development.
(7.) We built and trained a comnatent development staff and organization.
(3) We studied our own economy and assessed its needs.
(4) We developed a set of priorities for ourselves.
(5) We assessed our own resources to aid development and then determined
the resources available from the outside.
(6) We planned, designed and came un with financing nossibilities before
talking to developers.
(7) We negotiated with and made specific time and performance commitments
with developers.
(?) We delivered what we said we would --for the developer, our commitments,
and for our People, jobs.
Wring his speech he also referred to two local., privatel.y funded development
arouos with whom the city worked very closely to facilitate economic ¢rowth both in
the downtwon area and industrial areas. The first was 'The Downtown Development
Corporation". This cornoration is made up of private downtown businessmen who provided
funds, thru its private members to support a full time executive director and his
secretary. The City of Duluth leased space and provided all other staff (planners,
draftsman, ote) who do the planning, for downtown. The Downtown Devolonment Cnrnorntion
acts as a clearing house for downtown Projects with the active participation of city
staff, and it worksl
+ Mr. Keith Kafer was also in attendance from the Greater Iowa City Area Chamber of 6 6
Commerce.
Pane 2 • •
REPORT nF MEETINGS
Duluth, Ndnnesota
The second grnup is called the "Mntro Duluth Fennomic Development Associatinn".
This .is n grnup of City, State, and nrivatn dovelopors who nporate in the industrial
development field. This group wnrks with a prosnect, with one nprson assigned as
contact with the prospect and all the rest Providing, support in nutting together all
the necessary ingredients required. This support encompasses training, financing, land
or whatever else is required. The Mayor assigns one person on his staff to provide
sunoort and to keen the ball rolling.
In addition to the above grouns, the Mayor has appointed an "Mayor's Advisory
Committee" to develop new ideas for economic development. This group has been the spark
which ignited a number of projects.
The City of Duluth has obviously worked very closely with and obtained a great
amount of funding from the E.D.A. thru the years. one reason for this was the loss
of jobs when "U,S. Steel" closed an obsnl.ete plant and nut 5,000 workers out of jobs
and some real problems in the Taconite industry, I did, however, in talking with
several people, learn that this is not the only criteria used by E.D.A. in assisting
local communities in economic development. I am convinced that we should become throughly
familiar with all the various programs available thru E.D.A. and send a team to visit
with H.D.A. officials. nne of the criteria I learned about was the willingness of
local people to invest both money and time in economic development in cooperation with
the E.D.A. I'm convinced that our local P.D.I. group would qualify under this require-
ment.
Another item of great interest to me was that the City of Duluth puts together
the entire package, sketches, design, land, availibility of local work forces, and
financing BEFnRE they contact a potential developer. They know the project will
fly so it becomes only a matter of selecting which developer they wish to worK with.
This type of arrangement cannot fail. In order to circumvent a great number of
governmental red tape and bureaucracy, the local development groups will put together
the projects and then turn them over to the city. All groups are working,, in harmony
for the benefit of the entire city.
(3) "Strategies for Changing the Economic Structure of a Community" was the topic
of a three man panel.
(a) Mayor Moon Tandrieu, New nrlaans, talked about assessing your community
and see "What makes it tick", as the first step in establishing a
strategy. He then stressed the use of Federal Agencies such as HUD and
E.D,A, as tools to be used by cities in working, with private developers
to "Make It Hannan".
(b) Mr. William Schnieder, Director, Dayton, ()hio, City -'elide Development
Corporation talked about "Establishing an Economic Developement Strategy
in Your Community". Briefly, the ideas which are working for them,are
as follows.
(1) Conduct research to determine what are the major segments in the local
economy. What is the availability of the local work force? What
is the attitude of existing local. firms toward expansion?
(2) Compare local trends with regional, state and federal trends. Go
with the trends if at all possible. Took for the exceptions which
makes your community unique and try to capitalize on them if possible,
Pane 3 . • •
RLePoRT OF MEETINGS
Duluth, Minnesota
(3) Identify the kinds and numbers of available emnloyses.
(4) Clearly identify objectives and l.ay nut nitornatives if possible.
Areas to be considprod were: additional tax revenue, new jobs,
downtnwn redovelnpmont, industrial develnpmnnt, transportation
dovolopmont, neighborhood development, and last, but not least,
ways and means of assisting, existing business to entice them to
expand or even stay in the community.
(5) local government must be committed to help in economic development
in several ways.
(a) Invest in local intrastructures (streets, sewer water and
utilities, etc.)
(b) Help to improve the competitive position of the local
economy.
(c) Improve the immediate environment.
(d) Move quickly to take advantages of local situations (expansion
or cl.osinO
(C) We next heard from Mr. Jane F. Paulucci, Chairman of the Board, Jeno's
Inc. and in my estimation the "Big, Daddy" of Duluth. Jeno is a local
businessman who is very active, both physically nod financially, in the
redevelopment of Duluth, Superior, wise. and the northeastern part of
Minnesota. His snench entitled "Every Mayor Needs a Partner" was one
of the highlights of the conference. The partner is obviously the
"Private Sector". He also stressed that cities and regions must work
together for the betterment of the entire area. Ile used several examples
to point out how local government had worked with private developers for
the betterment of the town and area both in terms of providing more tax
base and additional jobs. His prime example was the "Harbor Square"
downtown shopping area. "Harbor Square" is a proposed shopping center
which will be built on a "Platform" provided by the city which will
span over relocated I-35 Interstate Highway which will be built right
thru the center of the downtown area where there now exists railroad
tracks. Harbor Square Shopping, Center is to include two major department
stores (Sears and Day -tons) and the usual number of specialities shops
as well as city owned parking areas. Estimated total coat of 17.2 million
dollars.
(4) par luncheon speaker was J. Chester Johnson, Deputy Assistant Secretary for
state and local. finance, U. S. Department of Treasury, who substituted for
Vice President Mondale. He discussed methods of reducing unemployment, partieularly
among the disadvantaged.
(5) Mr. Richard C. D. Fleming, H.U.D., Deputy Assistant Secretary for Community
Planning, and Development was our first afternoon speaker. (See attached press
article on his speech) 254, of all "Action Grants"will go to cities under
50,000 population. New legislation will allow multi—year funding for cities
under 50,000 population who have been involved before.
Pape 4 • •
REPORT OF MEEPIHGS
Duluth, Minnesota
(6) The panel discussion in the afternoon concerned "Techniques for Downtown
Development in tho 1970s".
(A) Mayor Jon Davis, Huntsville, Alabama, and Councilmember Henry Royer,
Duluth, discussed specific techniques used in the respective cities.
(B) Mr. Steven Eagas, Executive Vice President, Milwaukpe Redevelopment
Corporation enlighted us on the limited profit motivated corp which he
heads in Milwaukee. The Corporation is made up of local businessmen
pooling, their resources and working, with local government for redevelopment
projects.
(C) Our Last speaker of the afternoon session was a Mr. George Slye, Partner,
Spaulding, and Slye, Private Developer from Boston, Mass. talking about
"The Concerns of Private Developers". He pulled out all the "stops" and
told it as it really isl I thought for a while that Zuchelli had written
his speech. I•iany of the problems which Don has told us were related by
Mr. Slye. Attitude of the council and the public toward developers
making a profit was one of his prime concerns. Also the council's track
record of consistency was stressed. "e talked about the city's ability
to provide the ammenities required to make the Droject feasible. In
addition, he pointed out that cities can (if they really want too)
eliminate the largest majority of RED TAPE and allow a project to
proceed rapidly and without delays. He did, however, criticize our
judges. in passing out restraining orders like handbills. From the
applause he received, both throughout his speech and at the end, it was
obvious that what he said was the truth and that many cities represented
had experienced similar experiences throughout the ,years.
(7) Mr. Robert Hall, Assistant Secretary of Commerce for Economic Development, read
his prepared text on the "E.D.A.'s Role in Urban Development". He stated
that neither he nor anyone else in E.D.A. had been able to derive "under
mmnloyment". He very briefly tried to outline some of the programs of E.D.A.
and suggested that each of us contact our regional offices for information.
(There are six (6) located throughout the nation,) fie did refer to the 204
programs as discretionary funds for mul.ti—use as the catch all program. I
believe that we should become completely familiar with the entire E.D.A.
programs and make Derannal contacts with our regional director to assist us
in our efforts to deVelpD strategies and eventual implementation.
(8) The morning panel discussion was on "Techniques for Industrial Retention and
Development 1n the 70's".
(A) Henry Dishroom, Assistant City Manager, Richmond, California, talked about
City Hall's role in industrial development. The following items were his
strategies which proved successful.
(1) Change local attitudes toward profit.
(2) Politicians must be willing, to accept criticism and proceed when
they know it is In the best interest of the, city.
(3) The city must remove the red tape and get all barriers removed
BEFORE you get the developer involved.
P,aoe 5• • •
REPORT OF MEETIRr,S
Duluth, Minnesota
(4) The city MUST assist in financing, even if it moans an assessment district.
(5) Cities should not overlook their oxistini, industries and businesses
and they should provide the same incentives for them to expand.
He pointed out how each of the al+ove had boon utilized in Richmond.
(B) Walter D'Alosslo, ncecutive Director, Phil.adelnhi.e Development Corporation
discussed emereinr concepts in Industrial Development. The concepts in
Philadelphia are really not much different than in any other town in the
U. S. His points wares
(1) Took at local business and strengthen and stabilize.
(2) "Strategy" is a must and without it you do not have a clear cut
direction.
(3) It is important to establish a track record of performance.
(4) Cities must use public money for leverage.
(5) Proper develonment cannot be accomplished with amateurs, it requires
orofessionalsl
(6) Cities must be able to assist financing through tax exempt
mortages, risk programs (either public or private) or outright grants
(C.D. or E.D.A.)
(C) "The Concerns of Private Industry" was the topic of a speech giver. by
Mir. R. John Griefen, Gerald [cines Interests, Private Developer from
Boston, Mass. His statement or question - What is the fastbst growing
industry in the U. S. today? was his greatest concern. That industry
is GOVM MELT. In addition, he outlined the following concerns or
criteria a developer looks at before committing, his time, efforts and
money - (Aeain I thought of the statements made by 2uchelli.) His concerns
ares
(1) Is the market here? (Who says?)
(2) Can the project be financed? (Most developers will. put up a
maximum of 105' equity).
(3) Is Rood land available? (Utilities, amm nities transportation
network, esthetics?)
(4) Attitude of community and council toward "Profit" (Most developers
must make 171 profit on their equity)
(5) What is the time frame? (Delays are costly and if it appears that
a developer will lose money due to attitudes and delays they will.
not pursue the projects.)
In addition to the above concerns he stated that answers to the following
questions were important in developers decision whether or not to invest
In a project.
I'ni,n•6• • •
RMrnRT OF MEPrIUGS
boluth, *Minnesota
(1) Who supports the program?
(2) What has been done before? (Concrete thinvs,not promises.)
(3) Are City Government and the local business community working together
on this project?
(4) Has City Council been consistent in its understanding and support
of the business community?
Mr. Griefen's comments were appreciated and clearly understood by me and other
persons in attendance with whom I snoke.
(D) Two hypothetical. workshops were held. One dealing with Urban Redevelop-
ment and the other Industrial. In my estimation, these were a waste of
time since it was impossible to evaluate or know all the controlling
factors necessary to make valid judgements.
SUMMARY
Overall, I would say that the conference was successful in providing some basic
ideas and conceptions that should enable us to develop a specific strategy for a
controlled economic development Program for our community. It was obvious that each
community has some unique characteristics, which must be taken into account. The wide
range of variablesin each city must be analyzed in order to develon a written program.
City government must become more involved with Private Developers as partners if the
program or projects are to be successful. City Councils and the public must fully
understand and support the concept that without the profit motive nothing will happen.
Also, it is quite obvious that the City Councils "track record" and its ability to
norform is a must. In addition, due to the increasing competition amoung cities for
development, the city who can put "it all. together" and eliminate the "red tape"
are these cities which will reap the harvest and those who go the other direction will
only pet the spoils or culls. Another ingredient required for a successful program is
the ability of the existing local industries and businessmen to ban together and make
things happen which will benefit the entire community. (Such as the B.D.I.) If the
city and the B.D.I. organization were to work in close harmony,I am confident that
additional firms (such as P & G, Sheller -Globe, Owens Brush, ACT, Westinghouse) could
be obtained and properly located to be in the best interests of the entire community.
During the course of the conference, I met and talked with many interesting people.
People who made things happen. one such person was Mr. Richard Jones, a retired
{ Ford Motor Company Executive, who is now in charge of Economical Development for the
city of Indianapolis, Indiana. During our conversation he provided me with the following
information which to me is interesting and informative.
ONE NEW ICAKUFACTURING FIR14 OF 500 F14PLnYEES Ir Ar AREA CAI: GENERATE
1.795 raw Residents
500 New Households
1.5 Kew Retail Establishments
$1.,700,000 in increased retail. sales per year
$3,500,000 in additional personal income per year
$1,145,000 in additional bank denosits per year
325 more people employed in non -manufacturing jobs.
FBgo.y. • •
RETORT OF MELTINGS
Duluth, Minnesota
obviously the above listed advantages have to be offset by additional city
nrovided services, but he is confident that the advantages far outweigh the disadvantages
if the firm fits in the area properly.
In addition to tho abovn ohanrvatinns I rocnived and hrought back the following
writ.tnn material which should provido un with a spring heard 1'rnm which to start to
dovnlop our own strategy and dnlineate our objectivos.
A GUIDE Tn LOCAL ECONOMIC DFV�D.OPMENT PIAHNING A1JD IMPLE7MTIOF prepared by National
Model. Cities Community Development Directors Association.
NEIGHBORHOOD COMMERCIAL REVITALIZATION prepared by the National Urban Development
Services Corporation.
DULUTH ECONOMIC DEVstnP VT BrOKILT outlining strategies.
DULUTH DrR-TrA' DEVELOPMENT BrOKLET
DULUTH INDUSTRIAL DEVELOPMENT BOOKLET
Mayor of Duluth, Bob Beaudin Speech
Jeno F. Paulucci Speech and Manuscript of a Report on the Duluth Dayton -Sears Saga.
SUGGESTIONS AMD/OR RECO"MVIDATIrNS
(1) Council should create a economic develonment advisory board with the assistance'
of the University of Iowa, Chamber of Commerce, Downtown Assocation, B.D.I.,
Mall '!enchants Association, Iocal Industry and Educational Firms, Job Services
of Iowa, and Local Developers. Charge this group with the responsibility of
working with city staff (and consultants if desired) to develop a long and
short-range strategy for controlled economic growth of the area. After the
strategy is developed this group should assist the council in setting priorities
and then assist the City in dealing with desirable prospective businesses
or industry.
(2) Encourage the creation of private funded development corporations for both
downtown and industrial development and thon work closely with them to
attract and/or retain desired firms.
(3) Immediately revise, clarify, consolidate and simplify the "RED TAPE" required
for development.
(4) Do everything, within the council's powers to expedite the downtown Urban Renewal
Project including city commitments to establish a desirable and consistent
track record which we can point to with pride in the future when we are
negotiating with a desirable development or project.
PAge P. 01 0
REPORT OF MEETINGS
Duluth, Minnesota
(5) Investigate all. programs of the E.D.A. and son how wn can utilize them and
other federal. agencies in implementation of our adopted plans.
(6) Investigate all. alternate methods of aiding or assisting desirable private
firms with their financinv to encourage them to locate in our area.
i
H
peopler,ori
BY GEOMW D. JOHTISOff
Of iha NmwYrlbtm staff
The ultimate urines of the federal
Department of Housng and t roan De
velopmcnl is the revitalization of urtr.•m
areas• 1111) otfinal Ru Nnd C D Fleni
ing said %inti day in Duluth
llemuq, deputy uwlanl secretary
Iurlcunurumly planning and develop
merit. addressed the I' S conference of
Mayen Praami development training
xerin in Pauluccl Hall at the Mena
..Regardless of the nature of the ex•
ptnditue, to us, the bottom Ikie is
always the effect on the urban commun
Ilv involved." he said.
Much of Fleming s talk wnsdevoW to
a dra•npUm of the IM Housing and
1 nrnmmmly Development Art expected
W perm Curgrr %io several weeks
11x hall retains the present system of
block grarts In citta. but "ConIP'tas has
mask amw adlLsIm pts to assure that.
Ower planning and cenUnuity were
called fur in The past. in the future there
I
Rkh" C.D. PMW**
Will be even more of A Serine
new es a what we ream—thal willaooraa
lops. M*re pWgle must he asked what
to pin in a eonmtdly dweatrrml aid
Utn rima. Omer nvollihorhoode do Wel
create pet to put people b west.'•
have theta sayhemd aye the rimy
Fleming mactaead alt�to by eMeh
is Went And where mayor and cry
1%
NiglbilUyforgtdatlgadelorenYad.
nunagen are luded up by a Nrong
He said dar ale haMhod of AWL
federal rydem." Flaming said
based on pcpadsdm ovecmwded toes•
Re said Congrm at Preeldent
saC CWAW rs dad meainaas of pn'ntY
Carter's regnetl. hat developed a pro
taSd MW fere used
d "adion V*nK" ono-limeaely
"While that etPllm k d0 auaMt�,
ass Ards b make big projeeb happen
In Wilitbit to proyWeas fa lam and
r2MhruWagpllA.Oskaaal
moderate unarm pun cad mfroaity
gevpt. he UK the law plocamrfyheels
"Con.
ea aaalher npaat d Ute gran:
gawp Midler Htk woey awarded to
titin that can show Out with tall fedrr•
A nift Willy dkW dy licit"
ai fending, IAey'H be able to dimdste
W" a @arm of akoran HepP
mw, ennrened private inveshwit "
bo *,Du a lawerrae. low
Fleming said UMMW ardptablkatd
W4gslffealow li16L a WW
private partnitie tip N oamrasilly, de•
hof owne.
veloprtlad brbw Up another aspect of
the new taw.
INSIDE
"71w is a cheap to the NIooiDIIdY
Aramg— ................EA
statdardt to elcoern®e the integsalim
mar Na ...... M AID
of economic developrtoda tivifinwith
aa~aa......... W48
community devdaprmsd adiAtim he
Ceaeka
Said
.................M
E~W
"M batt banng and coraranty &
...............in
grtlarl8kW4M ...........M
wkp wd cotteepl W cities Is doomed
#400 hell ..............OA
withal Same meaaoe of cemienie de-
AWler afrizat .......... M
velopment—come mom whereby the
ODtlwmfa............. M
people %tto will hive in this new can•
sports ............... IM
mtnlly can also find work the.
TV Dei .................. M
"Bbd groft will be hdd5y Oval weTGIWS
hope will be strop& locally originated
W"ON
Wl�alksr
economic development drole<ls—brei•
...............1A
.....:..........1A
l4aws--Mleama - Au j Sao
Fleeing
JrrOM POOL OMO
erwnmmhlxs now are wrle•aem to uar
the nlidu of elUur that Niter lornad or
a exec mm
menta which cuuU of the At;?
eel limning. "treaty. and the OW1.11 tad
nl a rn mtmity the Iailurr to kx2,p
pm a with the m:a of the net= in tame
denaxisUalie way-
There
ay"There ter, aid increubay will bre.
pfrater cooperation h elwren aprcxo
at the Washington level. fl inn njjf said
He ruled an tWdard secrdaeya Policy
proup. uith representatkn tram HUD.
the Small Benne$ Administration and
the Fcaimir Developnwni AdasnNttra•
Iia had bpm formed. with hpA Irem
the TYasatry DapaAmta
Ferlier in the day. the ?dry= were
add4ened by J Oteeter Jol n deW
tv mutant seerettm for stc& std local
farm m of tht TYecsttry DtpattxwA
He talked of methods of 1`01111+rtred um
e ploymad, particularly mm01141 the
"certatn groups. such Ito WetankWsd
and mioritim omgbwe to eapmkmce
unamployrtr it cvm In Rod time& les
said "Varian geographical genas, to-
eluding cur older duan do td issue In
the Oconmetc growth d the antlld cs A
whole
"Huwerwr rim arta pstaas b
thrae group art- traied.th2Yare aflen
uubk to find vat because dere we no
Woe in the ams in which dM live. Jcb
tra" aid edaWion pragrntia for dm
nyd.care usmpfoyed %%M be Imo
relative H they were ice by
effmta to Incresae the number of Jobs
"Ilk.,
Minion am there one Iia W
ptpcJes to increased job oppVWWJ s
for the Andcme utentpfs/od.
One would be to make R easy for
worken to mIuMe to fadI Milit
areas. 71n adder. heado "b b aunt pl
to Induce the private actor to apm¢d
Dob opportunities to fed dty.n
•lty of Iowa City
MEMORANDUM
OATI: September 9, 1977
TO: City Council /
FROM: City Manager `9�(,/►r��•/
RE: Land Conservation Trust
This week the Manager met with a group of citizens who are interested in
forming a land conservation trust. The purposes of the trust would be:
a. To engage in and otherwise promote for the benefit of the general
public the preservation of natural resources of the City of Iowa
City and surrounding area, including water resources, woodland
and open spaces, and the plant and animal life therein and the
preservation of unique historic and scenic sites.
b. To engage in and otherwise promote the scientific study of and to
educate the public regarding local natural resources including
plants, animals, birds, and other wildlife.
c. To acquire, by gift, purchase, or otherwise, real and personal
property, both tangible and intangible, of every sort and descrip-
tion and to use such property in such manner as the directors of the
corporation shall deem appropriate to carry out such purposes.
d. To use all property held or controlled by this corporation and the
net earnings thereof in the United States of America exclusively
for the benefit of all the inhabitants of the City of Iowa City
and surrounding area for the conservational, educational and
scientific purposes for which the corporation is formed as set
forth in this article.
I would hope that when the formation of the trust is announced, the City would
be able to assist in the same manner in which it has supported Project GREEN
since its inception. The land conservation trust should be able to assist
the City in implementing the open space decisions which will be made in the
comprehensive plan.
3693
-2 -
Estimated Cost Breakdown:
Rehabilitation Costs
All interior remodeling and redecorating
except elevator installation and heating -
cooling equipment
Elevator
New roof, all new construction such as
ramps, loading docks, exterior surface work,
window repair, etc.
Heating and cooling equipment (venting and
pipes included in remodeling estimate)
Extra cost of commercial kitchen
Total
Square foot cost for 27,800 square feet
$ 780,000
130,000
70,000
52,000
15,000
$1,047,000
$ 37.66
The figure of $780,000 was reached by taking a $600,000 estimate made by a local
contractor which was given in 1975 and increasing it by 30% for inflation which has
occurred since then. A local architectural firm estimated that elevator installation
costs would range from $110,000 to $150,000. City staff arbitrarily chose a figure
of $130,000. City staff also estimated exterior work costs and the figure used for
heating and cooling equipment using standard construction cost publications. The
extra cost for the commercial kitchen was added to assure additional funds for
increased kitchen space.
Operating Expenses
Staff
Materials
Utilities, maintenance and repair
$ 72,000
20,000
18,000
Total $ 110,000
A portion of the operating costs will be offset by rents received from the apartment
complex for use of the senior center facilities. Additional revenues may be received
from rental of office space to various social service agencies.
Other Comments: Although the project has a lot of community support, the City
Council will be assuming the leadership role by acquiring the Post Office for
use as a senior center. In this leadership role, citizens will probably
expect the city to provide both the 1 to llj million dollar physical structure,
and also the management support necessary to make the center successful. In
acquiring the Post Office structure the Council is establishing a new city
policy in relationship to providing services for senior citizens.
The Council should be advised that current zoning regulations for a CB district
would allow a maximum of 42 units in the adjoining apartment complex. This
density is possible only if one owner holds title to the entire post office lot.
1
Project Goal: To develop a community center for senior citizens and to coordinate
programs, activities and services to meet their needs in one
convenient, readily accessible location.
Project Description: The City of Iowa City proposes to buy and remodel the vacant
post office located at the corner of Washington and Linn Streets into
a multipurpose senior center and to facilitate the development of an
attached senior citizen housing structure to be constructed on the
site immediately east of the old post office. The proposed housing
will not be developed by the city and will be a high rise structure
containing as many as 100 units.
Area and Persons to be Served: The senior center will be a focal point for activities
of and services for Iowa City senior citizens. The facility and
services will be designed to provide accessibility to physically
handicapped senior citizens. Programs and services will be available
for persons of all income levels and educational and social back-
grounds.
According to a 1974 special census, Iowa City had a population of
47,744, of which 6.3% (or 3,008) were over 60 years of age. A large
percentage of the senior citizens reside in older neighborhoods
near the downtown area. The former post office structure is in an
excellent location, both from the standpoint of direct access for
the mobile elderly population and its proximity to central business
services which abound in the area around the site.
Relationship to Other City Activities: The City of Iowa City currently does not own
or operate a facility solely for use by senior citizens. However,
the Community Recreation Center does plan and supervise recreation
and social activities for this special population group (i.e., a
Golden Age Club, scheduled exercise programs, trips, and other
parties and gatherings -- totaling four or more activities per week)
and the Public Library does provide books, literature, films, and
meeting rooms for all age groups including elderly and in addition
special order large print materials are available and a mail service
has been developed for shut-ins.
The new proposed senior center would provide a wide range of social,
recreational, and educational opportunities to senior citizens.
Currently provided recreation and library services would be coordinated
with other activities in one accessible location.
Environmental Impact: The impact on the surrounding environment has been analyzed,
and no significant negative effects have been noted.
Areas investigated include topography and other natural features,
water run-off, water pollution, air pollution, animal habitat,
vegetation, traffic, energy requirements, relocation, support
services and affect on historical or cultural assets.
There will be some dust and noise during construction and an increase
in parking demand. To minimize adverse impact, steps will be taken
to assure adequate parking for user:: of the center and inhabitants
of the apartment complex.
Estimated Cost Summary:
Real Property Acquisition $ 250,000
Rehabilitation Casts 1,047,000
Total $1,297,000
Operating Costs $ 100,000 per year
WHY of Iowa Cit
ME
MOIRANRUM
Ian/ DATE: September 7, 1977
10: City Council �y
FROM: Dennis R. Kraft M .
RE: Response to Councilman Selzer's questions on the City Plaza Design
Attached please find a letter from Jack Leaman of Associated
Engineers which responds to the questions raised in Councilman
Selzer's memo of August 1.
The response appears to quite adequately address the questions
in the memo, however, additional information can be obtained if
unanswered questions still exist.
3h6S
ASSO&ATLD EINC.
1966 1976
September 2, 1977
To: Paul Glaves'
Redevelopment Coordinator
From:- Jack E. Leaman
Project Manager
ARCHITECTS - ENGINEERS
SOIL SCIENTISTS - PLANNERS
Re: Response to Councilman Selzer's memo
re: Iowa City Plaza design
Enclosed is a copy of our revised memo in response to Councilman
Selzer's comments and questions on the proposed Plaza design. We
have included the suggestions made in Dennis Kraft's letter of
August 16. WIwl Pte'
r5r,"PIL4
As discussed with you by telephone, IAaFR @Rr;e;;,@- comments re:
lighting as a separate memo for your review and comment.
Please review the memos.and discuss with Neal and Dennis and the
City Council if you feel it is desirable to do so. Also, please
offer any further suggestions or comments.
ank ou.
I
cc: Tennis Kraft
Community Development Director
x• ,
9
ALSO: 3415 MOUNT VERNON RD. S.E.ICEOAR RAPIDS, IOWA 524031319.366.8781 I
1728 CENTRAL AVE./FORT DODGE, IOWA 50501/515.576.7686
416 HAMM BLDG.IST. PAM MININFSOTA 551021612.224.2311
ASSO*IAT D
IYOO 1976
September 2, 1977
To: City Council
Re: Drawings for City Plaza
Design Development Phase
ARCHITECTS - ENGINEERS
SOIL SCIENTISTS - PLANNERS
Following are answers and response to Councilman Selzer's memo of August 1, 1977:
1. a. Brick is to be Hastings Brick Pavers (or equal) 4" x 8" x 23," in
Rustic (full range) colors to blend with existing old Purington
Pavers to be used in portions of the project area. The basic
pattern is to be a running bond from stare front to store front
with pattern accents at the 10 foot distance from the store front,
in street furniture areas and around the focal point.
A typical cross-section of the sub -structure and setting bed would
look like this:
15' �I AAIE
i-111 13VMIh10U*
se -rim RV
L 410 -AWP/CW T umvc
1 �• •' o� .•o :•;.: `; �� �AU�- MIX
Mli(- UMC, wALAA1 GoMpnL-j�D
'•' �FAG� fit- ��->�,�
The 8 inches of 'econocrete' Is designed to support fire trucks and other emergency
equipment in a 15 foot wide lane running through the project area. The 4 inches of
sand/cement mix under the walking surfaces will harden to a concrete -like base and
will support an occasional vehicle when necessary.
ALSO: 3415 MOUNT VERNON RD. S.E./CEDAR RAPIDS, IOWA 52403/310.366.8281
1728 CENTRAL AVE./FORT DODGE, IOWA 50501/515.576.7686
416 HAMM BLDG./ST. PAIII MIMNFSOTA 5 5 10 2161 2.224-2311
0 0
page two
City Council
b. A typical cross-section for the planters would look like
this:
MANTIN(I 5011,
rx8' TIMBEly
5�g.t��ygzt - -tll/
The design is set up on a'10 foot grid module and planters
will be designed to fit these modules.
c. Cross-sections of existing street and sidewalks have been
made at 50 foot intervals and spot elevations have been
taken at each building entrance. Drainage will generally
be from the building fronts toward the center of the emergency
lane and then flow to the intersection of College and Dubuque
Streets; except for College Street from Dubuque to Linn which
flows toward Linn Street. Intakes will be Neenah curb inlet
type designed to be recessed into the timber planters at
several locations. We feel this will make them quite incon-
spicuous.
d. It was felt that a model of the kiosk would work best to
discuss the form of the building and shape of the roof. We
are pleased with the decision to use the square building with
vertidal wood texture to match other street furniture and a
metal roof with a standing seam. We are investigating the
cost of various types of materials. Plans, details and
cross-sections will then be prepared for council review.
e. We apologize for the 'key' or legend missing from the site
plan. This was an oversight due to timing. A legend sheet
is attached, which should have appeared on the drawing. The
barrels are shown on the detail sheets but are not shown on
the site plan since they are to be placed wherever desirable
to serve the seasonal effect of their color. This has been
discussed with Dennis Showalter.
LI
Page three
City Council
f. Species of trees and shrubs have now been selected follow-
ing further discussion with City staff.
Overstory shade trees are to be: scarlet oak, little leaf
linden, redmond linden, sugar maple, black maple, ginkgo,
autumn ash, Austrian pine, Scotch pine, white pine, con -
color fir and cannaert juniper.
Understory or ornamental trees are to be: Campestre maple,
red bud, service berry, crab apple, Japanese tree lilac,
bradford pear and purple leaf plum.
Shurbs are to be: burning bush, cotoneaster, viburnum,
spreading yew and mugho pine.
Groundcover will be: grass, vinca and flower areas..
9. A cross-section and details of the focal point were shown
on the drawing number 3. Three alternatives for steps, or
no steps, were shown at the August 2 discussion and we
are proceeding with the wide step alternative as directed.
h. A preliminary breakdown of street furniture and square
foot costs of paving is as follows:
Item Unit Unit Cost
Item Total
brick paving 74,000 S'. F. 5
granite paving 1,600 S.F. 10 $370,000
tree grates 52 Ea 300 15,600
15
planter curbs 63600 L.F. 10 ,600
bicycle racks 6 Ea 500 66,000
benches 3,000
seating plat- 71 Ea 400 28,400
forms 21 Ea 300
bollards (wood)• 16 Ea 100 6,300
barrel planter50 Ea P5 1,600
flag pole 4 Ea 1,500 1,250
tables 10 Ea 400 6,000
kiosk 3 Ea 25,000 4,000
chess board LS 75,000
Play area3,000
PC -1 ret walls/ LS 25,000
steps LS
15,000
A revised preliminary cost estimate for the total project budget
is attached.
Page four
City Council
i. The proposed irrigation system has not been designed
as yet. Based on previous experience and estimated
area to be irrigated, a manually operated system has
been estimated at $50,000.
j. The materials and cross-section of work at Linn Street
has now been changed to be similar to that proposed at
Clinton Street. Brick paving will be extended to the
existing curb line and a new curb will be installed
along the west side of Linn and the east side of Clinton
to meet the existing curbs.
k. The bollards, both wood and granite, are 15" square and
3, feet high. (The details were all drawn to a scale of
3" = 1 foot but again we apologize for omitting the scale
from the drawings.)
1. Time did not permit us to reduce the drawings to � size as
intended.
2. Design and layout comments:
a. Re: bicycle racks - we agree. The Washington Street rack
design will be repeated and screened.
b. - tree guards are omitted
- barrel planters will blend with brick and wood theme
- trash receptacles will now be square to blend with
kiosk and other furniture
C. Re: tree grates - without the guards, grates are esti-
mated at $300 each. These will blend with grates used
on Washington Street. Drainage will be sloped away from
the trees.
d. Re: loose benches and barrels - if they begin to dis-
appear, benches can be fastened down. Barrels will
weigh ±150 pounds when planted.
e. Re: kiosks - we are pleased with decision to proceed
with square wood texture kiosks and metal standing seam
roof. We believe this will look appropriate for the
design theme.
f. Re: bike racks at College and Linn Street - yes - there
should be and will be a few. Future spaces should be
coordinated into parking garage design. There will also
be a bike rack near the Black Hawk mini -park.
Page five
City Council
9. Re: steps at PC -1 - we believe the decision to proceed
with wide steps will be both functional and attractive.
h. Re: cutting off of the corners at SW and SE corners of
Dubuque and College - cutting these 2 corners will compli-
ment the PC -1 building corner and provide a more open
feeling for the focal point area.
We are also preparing a 'gazebo' or trellis -like wood structure design sketch
for use in one or possibly two of the 20 foot x 20 foot areas scheduled for
future private leasing. Cost estimates will be made so we can decide whether
to include one or two of these structures in the final bid plans.
We appreciate the comments and suggestions that the other Council members have
provided. We believe the decisions and guidance we have received will permit
us to proceed with construction plans and specifications to fulfill the objec-
tives of the project. The plans and specifications will be thoroughly reviewed
with the Council prior to their approval to proceed with construction bids.
Thank you for your assistance. We also want the Plaza project to be appropriate
for Iowa City and the best possible within the budget established.
(/ Mack E. Leaman,"AIP/ASLA
Project Manager
JEL/gs
I
TY
TA .P I- N QP .W I i I G� �.
• i —
f • .tet'^ �. 1{' r. • I• '
•� 1. `.i✓✓ / �•/ .VIS (/�� _ „•
Pl�i� ITI �.1
.. • -
lip � •off f?l,A�(���G- � _ �-_-
L/
1 f :
•�• �� IIIYa- _ �prlY�ijr� r
TP C -G iu - •j%GY �... Pol¢l7".. r
Sol 4f TP- II�1 / - r-Aw ITS
ra=w ITe77.
Pte.
G
Iu 4
- ra• L I�a+�T w 2 •• SMP, -51
.VI�1.1 L}
PSE vet; --
1 '1'irut E Q Taus
- rnyctc
.c : �� � I���- : • _ . Tis . -)� .. ; �
oil
0
"City. Plaza" Project August 2, 1977
Iowa City, Iowa
Revised Cost Estimate
A general summary of estimated costs for design features and site
preparation is as follows: j
Site Preparation
Utilities $150,000
Demolition 60,000
Sidewalk Vaults 35,000
Grading/Drainage 110 000
Sub Total
415,000
240,000
140,000
150,000
50,000
15% Contingency
Construction budget estimate
Design/Engineering Fees
Total Budget
$ 355,000
$ 945,000
S 50,000
$1,350,000
S 200,000
$1,550,000
250,000
$1,800,000
y ;
i
A
*City of Iowa Clip
MEMORANDUM
DATE: September 8, 1977
TO: Planning and Zoning CommiIn
FROM: Don Schmeiser, Senior PlaRE: Application for a variancly 13, 1977
The Board of Adjustment reviewed and considered an application which was
submitted by Sherman and Velma Hochstetler for a variance to construct
an addition to an existing non -conforming home at 409 Second Avenue.
The building is non -conforming because it is located approximately
four feet from the front property line. According to Section 8.10.23B.9
of the Zoning Ordinance, "those parts of existing buildings that violated
these yards regulations may be repaired and remodeled but not reconstructed
or structurally altered." And, by definition, a structural alteration
includes "any change in the configuration of the exterior walls,
foundation or the roof of a building which results in an increase in
the area, height, or volume of the building." The Board of Adjustment
logically denied the application for the reasons presented in a Staff
Report of the same date and attached to this memorandum. The City
Council has questioned the integrity of this section of the ordinance
which would prohibit a person from improving their property by adding
on to 'a building though it is non -conforming. Such a restriction is
not without precedence as the prohibition of structural alterations
to non -conforming buildings is quite common in zoning law. Essentially,
the reason for such a restriction is not to perpetuate and increase the
longevity of a non -conforming situation.
The City Council has referred this matter to the Planning and Zoning
Commission for review and consideration and possibly amending the Zoning
Ordinance to allow structural alterations to be made to non -conforming
buildings. I think it is perhaps desirable in specific instances to
allow a relaxation of the zoning requirements, especially in established
areas where it can be demonstrated that the lack of restriction would
not endanger the public health, safety or general welfare. For example,
in older, established areas of the community, setbacks could be reduced
to a minimum accepted distance. This distance, however, should not be
reduced to the extent that, particularly with a front yard, there is not
sufficient setback to provide for light, air and minimal affects of
traffic.
DS:sc
X66 7
0
To: Board of Adjustment
Item No.: V-7710.
GENERAL INFORMATION
Applicant:
Requested action:
Purpose:
Location:
Existing land use and zoning:
Surrounding land use and zoning:
Date filed:
ANALYSIS
STAFF REPORT •
Prepared by: Andrew McKean
Date: July 13, 1977
Sherman and Velma Hochstetler
409 Second Avenue
Iowa City, Iowa 52240
Approval of a variance to Section
8.10.23A of the Zoning Ordinance
to reduce the required front yard
setback.
To construct an addition to the house
to be used as a recreation room.
West of Second Street and south of
Court Street.
Single family residence in an RIB
Zone.
Single family residences in an
RIB Zone...
June 24, 1977
The Board of Adjustment, under Section 414.12(3) of the.lowa Code, has the power
to issue variances to a Zoning Ordinance if 'the variance "will not be contrary
to the public interest, where owing to special conditions a literal enforcement
of the provisions of the ordinance will result in unnecessary hardship, and so that
the spirit of the ordinance shall be observed and substantial justice done."
Public interest has been interpreted in various ways by the courts. However,
under any interpretation, it is difficult to envision how the addition of a
recreation room could result in a reduction of property values or a deterioration
of the character of the neighborhood. However, the eventual elimination of non-
conforming buildings is in the public interest. This purpose would not be served
by the addition of a recreation room. Section 8.10.23B.9 of the Zoning Ordinance
states that "Those parts -of existing buildings that violated these yard regulations
may be repaired and remodeled but not reconstructed or structurally altered."
A structural alteration is defined in Section 8.10.3.70a as "any change in the
configuration of the exterior walls, foundation or the roof of a building which
results in an increase in the area, height or volume of the building." Clearly,
the addition of a recreation room would constitute a structural alteration.
1
However, even in situations where harm to the public interest would appear to be
questionable, the applicant for a variance must make a showing of an unnecessary
hardship. In order to establish an unnecessary hardship, the applicant must
prove the existence of the following three factors:
1. Reasonable Return -- applicant must show that the application of the
ordinance to his property greatly decreases the value of the property.
2. Uniqueness -- the hardship must be unique to the property. If others
are also subject to the same difficulty, efforts'should be made to
revise the Zoning Ordinance rather than granting; a special privilege to a
single owner.
3. Essential Character of Locality -- the value of the property and the
general appearance of the neighborhood must not change because of the
granting of the variance.
It is unlikely that the applicant would be able to establish an unnecessary
hardship. The critical factor in this case is that the hardship is not unique
to the property involved. It is a situation which is faced by every owner of
a house with an improper front yard setback. Accordingly, the granting of a
special exception to a single owner would seem inequitable.
RECOhiNENDATION
It is the recommendation of the Staff that the application for the variance
be denied due to the applicant's failure to make the required showing of an
unnecessary hardship. In addition, the granting of this variance would .
militate against the public interest in the eventual elimination of non-
conforming buildings.
i
Approved by:
Dept
�Director
s, Acting Director
Community Development
��{{ \////� /•/T///n //f� (/�/�•� J ` ` • i.IW CINIFl1110E PWA ,17i,UN 51
1MWLI1u r,M WBip 17441
September 7, 1977
MAYOR
MARY NEUIIAWER
COUIICIL MEMEERS
ANN UALMEn
CAROLMRnOSSE
L•,":.ER
UAVIO RnAET
MAX SLUER
ROBERT VEVERA
Mr. Pete Peterson, Chairman
Airport Commission
107 Post Road
Iowa City, Iowa 52240
Dear Mr. Peterson:
Sometime ago we talked about the financial arrangements and services provided by
the City for the Airport Commission. Additional information has been obtained
in this matter and should be of assistance to you.
The Finance Department has removed the airport operation from the general fund.
In the future the Airport Commission will appear in the enterprise funds as a
separate operation.
In addition, the Finance Department will in the near future initiate a separate
purchase order system for the Airport Commission which will he used by the Air-
port Commission for services and materials provided by both outside vendors and
the City. This system will enable you to easily trace all charges made to the
Airport Commission in the monthly computer printout.
I have reviewed with the Public Works Department and the Legal staff all of the
services provided to the Airport Commission. Basically, the City has been pro-
viding services in five areas: engineering, electrical systems maintenance,
equipment repair, runway maintenance, and legal services. The chargeback to the
Airport Commission for all City services will cover the actual cost of service,
including labor, materials, and fringe benefits.
The Engineering Division of Public Works Department has been providing design
and contract administration for T -hangars, advice on runway maintenance, and
other similar services. The Engineering Division believes that it can continue
to provide this service as long as the service requests do not expand.
The Traffic Engineering Division has been providing maintenance for i,,ertain
electrical systems at the Airport. As the Traffic Engineering Division is having
difficulty maintaining its work program schedule, and the normal responsibilities
are increasing, the Division does not feel it can provide the priority services
which the Airport Commission desires, Therefore, it is suggested that the
366E
I
Mr. Pete Peterson
September 7, 1977
Page 2
Airport Commission seek private maintenance of all electrical systems at the
Airport.
The Equipment Division of the Public Works Department is able and is willing to
provide repair services to any vehicles owned by the Airport Commission.
In the past the Streets Division has provided snow plowing services, runway
maintenance, and lawn mowing. This Division can continue to provide all these
services with the possible exception of snow plowing. The Airport Manager views
snow removal at the Airport an absolute top priority and this we understand.
However, the priorities of the Street Division for snow removal occur at the same
time. In the past the Airport Manager has operated the tandum dump truck. for
Airport snow removal. The City has no objection to this practice continuing
provided that the Airport Manager and the Airport Commission will sign a release
of liability which will hold the City harmless and will assume all costs associated
with this operation, including any repairs which may be required as a result of
damage to the vehicle.
The Street Division is in a position to handle other runway maintenance as long
as this maintenance is planned. The necessary joint sealing and limited slab
replacement should be programmed for several years in advance so that the Street
Division can work it into its operating program.
The Legal Department is able to continue to provide service to the Airport
Commission provided that there is not a significant increase in the need for
legal assistance.
In all situations we believe it would be desirable for the Airport Commission to
analyze costs of City services and compare them with private enterprise. In
some instances, City services may be less expensive than private enterprise and
in other situations perhaps more expensive.
If you have any questions, please contact me.
Since yours,
ea G. Berlin
City Manager
Is
cc: City Council
Airport Commission
Dick Plastino
E. K. Jones
Rosemary Vitosh
John Hayek
0
SE3eptember 6, 1977
WYOR
~Y RSORAWER
CWRCILYEMEER,
JORRELAWER
CAROLd.RROSEE
L.,. FOSTER
OAVIOIERRET
MA,EELZEN
RORERT VEVERA
Mr. C. E. Peterson, Chairman
Airport Commission
107 Post Road
Iowa City, Iowa 52240
Dear Mr. Peterson:
CIVIC CEN I Ell 410 E. W ASIIINGION SI.
IOWACITY.IOWA s])W
(3191 ]rA IBpp
Thank you for your letter of August 24, 1977, concerning the Airport Master
Plan Study. The City Council would appreciate meeting with the Airport Com-
mission to discuss the details of the proposed plan. Specifically, the
City Council will wish to receive information concerning the objectives of
the plan, how the master plan will be coordinated into and made a part of the
comprehensive plan of the City, and also the relationship of the Master Plan
to the regional airport study. This discussion has been tentatively scheduled
for September 26, 1977, at 2:15 P.M., in the Conference Room of the Civic
Center. If this date is. not convenient for the Airport Commission, please
let me know as soon as possible.
Si er4 yours,
Neal G. Berlin
City Manager
cc: All members of the Airport Commission
E.K. Jones
City Council
City Clerk
3666 1
i :.,1 Iowa City
MEMORANDUM
DATE: September 9, 1977
70: City Council
FROM: City Manager
RE: FY79 Budget
In the last discussion with the City Council concerning the FY 79
budget, the combination of a Zero Base and line item budget was
proposed. As plans developed, it became apparent that such a com-
bination is counterproductive.
Therefore, in planning the format for the FY 79 budget, the Zero
Base Budgeting technique has been modified to fit our current needs
and budget expectations. The format being suggested for the FY 79
budget will result in the staff providing budget information which
will allow the Council to make decisions based on the services
provided by incremental levels of funding.
Departments will be divided into "decision units" which generally
will be the present divisions within each department (i.e. for
Public Works the decision units will be: Administration, Engineering,
Traffic Control, Street System Maintenance, Mass Transportation.)
For each decision unit, a budget will be prepared indicating at
least three levels of service. In some instances, more than three
levels of service will be included. For example, the enclosed
sample decision package for Street System Maintenance includes
four service levels. At this point, "projected budget level" is
the amount budgeted for FY 78 plus expected increases in personnel
costs and a 3e increase for all other expenditures. The three
required service levels are:
1) at least 10% below the projected budget level
2) the projected budget level
3) 10% or more above the projected budget level
Each level would be described by pointing out what services could be
provided at the budgeted figures and the accompanying advantages and
disadvantages. Attached is a sample decision package, a budget for
the Street System Maintenance decision unit. In this instance, four
alternate levels are provided. Funding at Level 1 or bevels 1 + 2
would mean providing a lower level of service than is presently being
provided. Likewise, funding at Levels 1 + 2 + 3 + 4 would mean an
increase in the level of service.
FY79 Budget Z- September 9, 1977
After the decision unit budgets are prepared, each department head
will prepare a priority ranking which lists all alternative budget
levels for all decision units within that department. The alternative
budget levels will be funded based upon the priority ranking and the
amount of funding available. The purpose of priority ranking is to
determine which service level should be funded with the limited resources
available. The sample priority ranking sheet for Street System Maintenance
indicates that all of the four levels presented would be accepted. If,
however, the Council decided that only Levels 1, 2, and 3 were acceptable,
then a red line would be drawn under Level 3, indicating that only
those service levels above the line would be funded. If unanticipated
revenues were received, then each service level below the red line would
be phased in as resources permitted. See the attached priority ranking
for an example of the detennination of: those levels to be funded. The
City Manager and the City Council will have the option of discussing
and changing the priority ranking and of increasing or decreasing the
total funding allotted to each department.
For budget discussions, Council will receive:
1) copies of all decision packages (descriptions of the three
or more alternate budget levels)
2) a narrative for each decision unit which would consist of
a description, goals, objectives, and other pertinent
information
3) detail of personnel salaries
4) detail listing of capital outlay items
S) department priority ranking
6) City Manager's recommendations
The proposed budget will be prepared using the four expenditure
categories which appear on the decision unit budget sheets: Personnel,
Commodities, Services and Charges, and Capital Outlay. This would
enable Council to look at levels of service and levels of funding
rather than line items.
As the budget administration does not require strict adherence to
the budgeted line item amounts, the expending of Council effort in the
scrutiny of line item budget amounts is of exceedingly limited value.
Budget control is accomplished for each division or function principally
by comparing total budgeted amount with total actual expenditures. With
the proposed Zero Base Budgeting format, the Council will be reviewing
levels of service and will have available the information necessary
to decide where these levels could or should be increased or decreased..
The responsibility for detail will be at the staff level and the staff
will be held responsible for the level of service which is to be
provided at the approved funding level.
0 0
FY79 Budget -3- September 9, 1977
The Council will be provided with different information as compared to
past budgets and the Council's review will he focused on levels of service
and total funding. It is our opinion that City staff is competent and
best able to put the detail together and that the Council should review Z --
the
the total budget picture and determine priority programs and levels of
service.
This proposed format will create more work for staff for they will be
forced to budget by decision unit for at least three distinct levels
of service rather than just the current level or a proposed increase
level for the division. The additional information will increase staff
awareness and will provide Council a greater quantity of information.
0 9
ZERO BASED BUDGETING
A budget is a plan committing resources in the future. In recent years this
process of resource allocation in Iowa City has taken on the form of
program performance, where resources are allocated to specific programs
and measured by predetermined performance guidelines called "objectives".
A new method of planned resource allocation seeks to distribute resources
by results using cost benefit analysis. Ibis new method is called Zero
Based Budgeting.
In order for Iowa City to undertake ZBB each of the functions and activities
within the various programs will need to be more narrowly defined. A
more systematic, standardized method of performance evaluation will be
implemented as well as clear identification of department, division, and
individual responsibilties. The reason for such narrow definitions is
that ZBB justifies positions through the work performed. In addition to
positions, ZBB looks at programs in an effort to assess the benefit of
one program over another with available resources.
It is recommended that the City undertake Zero Based Budgeting for fiscal
year 1979. Reports indicate that organizations should try ZBB for one or
two years to determine the feasibility of the process with their particular
organizational goals and objectives. This allows for evaluation and feedback
of not only the Zero Base approach but of the City's present operations.
Of those cities and organizations that have used ZBB, the most often cited
advantages of the process are improved decision making, better allocation
of available resources, the reallocation of resources, and a facilitation of
planning.
IGOALS AND OWI CTIVI
9
•
Activity Description - 'Ibis is a statement of what the department or
unit does. Departments may state in their description how their department
interrelates with other departments.
Activity Goal - This is a one or two sentence statement on the ideal
end or outcome of the department, City Council, or other governmental
unit. A goal is a concise statement of the purpose of the organization
or its reason for existence. A goal provides a framework within which
the organization operates and a target toward which it can work.
Activity Objective - An objective is a clearly defined and attainable
target for achievement within a specified time span and within available
resources which represent measured progress toward a goal. This should
be a series of one sentence statements describing how the goal will be
achieved within time constraints. Remember that objectives describe the
desired impact on a situation or specific result which should be produced
by the services provided. Objectives should be stated in terms that
permit quantitative measurement toward their achievement.
Activity Measurement - A measure is a method of determining the extent
to which an objective is being met or the degree to which an observable
impact on a specific problem or need is being realized. Measurement
criteria rate the effectiveness of an objective by considering the
workload of the unit, the demands placed on the unit, and workload
fluctuations.
Activity Analysis - lbe analysis is used to point out difficulties in
achieving the desired goal together with the objectives.
0 0
GOALS AND OBJECTIVES
FUND General IUNCfION Public Works
PROGRAM Transportation _ ACfIVITY Street System Maintenance
ACTIVITY DESCRIPTION:
The function of the Street Division is to provide maintenance and improvement of
the street system of the City. Specific work functions include repair and improve-
ment of streets, alleys, bridges, and sidewalks; removal of snow; removal of leaves;
cleaning of streets and catch basins; and minor work on City -owned buildings.
ACTIVITY GOAL:
1) To provide a satisfactory and economical level of repair and maintenance to the
City's street system and storm drainage facilities.
2) To establish a system based on empirical quantification to eliminate, oversights
and develop long-range planning for street system maintenance.
ACTIVITY OBJECTIVES:
1) Reduce citizen complaints through more effective programs.
2) Improved cleanliness of streets
3) Improved snow removal
4) To obtain in-depth analysis of street system operations
5) Reduce idle equipment time.
ACTIVITY MEASUREMENT:
1) Volume of complaints received - compare FY78 to FY79
2) Visual observation of street cleaning
3) Comparison of accident reports FY77, FY78, FY79.
4) Computerized management reporting system
a) Standard vs. actual output per man hour
b) % of work performed (scheduled vs. unscheduled)
c) amount of work performed (planned vs. actual)
d) labor utilization
5) Vehicle utilization report which mentions actual amount of productivity time
vehicle used.
ACTIVITY ANALYSIS:
Achievement of above objectives will present insight into problem areas such as
equipment idle -time, productivity, priorities, high cost maintenance items and
should allow remedial action to be taken both during FY79 and FY80.
Items which appear to be more expensive done in-house could be contracted out with
the assurance that it was more economical.
Prefer Level 4 of the decision package because it incorporates all of the necessary
preventive maintenance programs needed to reduce long range replacement costs and
removes the Street Division from a complaint oriented unit to a much more scheduled
and structured organization.
I
iBER 7, 1977
---DEPARTMENT: PUBLIC WORKS (Street System Maintenance)
PREPARED BY:
WIT: -'BASIC STREET REPAIR LEVEL 1 OF 4
APPROVED BY:
'ACTIVITY DESCRIPTION:
-Provides for concrete emergency repair
.-. Provides for street sweeping
- Provides for the repair and construction of sidewalks, curbs and
.gutters.
--Provides for the repair and replacement of catch basins; builds
:land repairs bridges, railings and wings; snow plowing of major
.�,aiteries;..spreading salt/sand on major arteries.
-'Provides for repair of guard rails, hot mix patching.
-'..Provides for temporary repairs (curbs, sidewalks, streets)
.- ...
RESOURCES
REQUIRED
CURRENT
FISCAL YEAR
BUDGET
FISCAL YEAR
No. Personnel
11
11
Personal Serv.
80 724
86 375
Commodities
104,300
107,.429..
erv. 6 Charges
105 737
108,909-
Capital Outlay
227,800
234,634
TOTAL
518,561
537,347
,ADVANTAGES/BENEFITS:
-.Provide basic services of street sweeping and repair
- Provide forcontinual replacement of existing equipment
Would eliminate law.. suits from negligent maintenance
Provide for adequate traffic flow during inclement weather
'OPTIONS: '
Basic street repair could be done by outside contractors, which may result in increased cost and unsatisfactory
response time.
.Limited emergency repairs could be provided by other departmental support units
.CONSEQUENCES; Will result in increased long range replacement cost which may exceed the basic repair cost
Citizens complaints about condition of streets and sidewalks (increase)
- This service level directly related to number of personnel and amount of resources allocated.
- This, level represents basic maintenance of City's streets at a level desired by Council
- No street repair done unless specific request made.
er 7, 1977
DEPARTMENT: PUBLIC WORKS (Street System Maintenance)
PREPARED BY:
UNIT: LEVEL OF
Administration 2 4
APPROVED BY:
ACTIVITY DESCRIPTION:
- Provide management and supervision of the Street System Maintenance
9 P y
Division
- Provide for coordination of building, yard & equipment maintenance.
-"Provide support and counsel to Public Works Director on street-
-,--related matters.
- Provides. training and guidance in methods and safety.
-Provides guidance in the development, maintenance, and repair of
.,,.streets, bridges, sidewalks.
-.Prepares work orders and makes inspections during operations
-.Provides work schedules and timetables for maintaining City
�thoroughfares - snow removal, street sweeping, removal of leaves
Provide secretarial support for the division, maintain adequate time
.records, filing, prepares payroll; investigates and resolves citizen
`- and staff inquiries and complaints.-
REQUIRED
REQUIRED
SURREY;
FISCAL YEAR
Y
FIS:,;.:. YEAR
FISCAL
No. Personnel
2
3
Personal Serv.
31,759
44.980
Commodities
50
1 52
_erv. & Charges
500
515
capital Outlay
---
---
TOTAL
32,309
45,547
--ADVANTAGES/BENEFITS:
-.Provides continuity and leadership to the Street System Maintenance Division
- Provides technical directionfor the repair and improvement of streets, bridges, sidewalks, alleys.
--.Providesguidance for division during emergencies ,(storms, catastrophe)
-Provides for establishment of standard operating procedure, discipline, public relations, standard unit cost,
quality control, and upkeep of financial records.
- Satisfactory investigation of citizen complaints; improved budgetary control
-Im roved interde art ental coo aination of,street related prpblems/Improved long/short-term planning
-.In reased.secret �ria � support from part-time CETA to full-time) would allow mans en;ent to concentrate on
inspections, supervision and guidance to the division.
OPTIONS:
-_-Management and supervision could be done by other divisions in the Public Works Department or the Director
-.Technical direction and assistance may be done by consultants, other qualified City personnel, or in-house
training of maintenance workers.
CONSEQUENCES:- Decreased level of investigation and follow-up on citizen complaints; large workload would be tr ansferr
to other employees (e.g. budget preparation); lack of immediate supervision discipline would lead to abuse of City time
Would likely lead to a deterioration in the current service level and would create a haphazard program of street mai
Span of supervision should be no greater than 7 employees per supervisor and would exceed that if no immediate super
,- provided. - Unit would become uncontrollable fiscally resulting in possible budget overruns.
•I
Lsior
PREPARED BY:
APPROVED BY:
RESOURCES
REQUIRED
io. Personnel
PersonalServ.
Commodities
Serr. S Charge!
Capital Outlay
TOTAL "
DATE: September 7, 1977
CURRENT
FISCAL YEAR
4
50,812
50,812
BUDGET
FISCAL YEAR
4
54,369
streets
-:`provides for .services to Airport (i.e. mowin re air of runways,.
77�snow removal) Provide for utility cut repair for non -City organizations; removal of desbris from accidents, fires or
storms, nuisance abatement; limited debris removal (bridges and culverts)
ADVANTAGES/BENEFITS:
Adds, support to level 2 of 3 and provides an additional service level through extension and backup of street
'_sweeping', snow removal, street repair, (bridges, sidewalks)
-'Provides for minimum preventive maintenance necessary to prevent deterioration of street facilities and citizen
complaints.
OPTIONS:
ich may result in increased cost
-'Request additional assistance during critical times from outside contractors wh
and unsatisfactory response time.
;.CONSEQUENCES: - Increased long-range cost of street repair and maintenance
- r v
Some streets would remain snow packed during winter months - does not include asphalt oricular sconcreteocrackisealingeand
Accidents causing potential liability to City any activities or level.
Lk;CiSICN :AC* G::
PUBLIC WORKS (Street System Maintenance)
DEPARTMENT:
-UNIT: .BASIC PREVENTIVE MAINTENANCE LEVEL 3 OF 4
ACTIVITY, DESCRIPTION:
from collector and hazardous streets
-.Providesfor
plowing of snow
-`Provides
for construction of barricades
-.Proiides..for
removal of silt from drainage ditches
= Provides
for loading of snow from parking lots and CBD.
-t provides,
for cleaning of catch basins and inlets
roadways; provides manpower for
Provides
for.patching of unimproved
by Council.
misc.,betterment projects as assigned
City -owned and state-owned right-of-ways
Provides:for.mowing
of
roads and alleys.
-. Provides
`for maintenance over rock
street flushing (limited)
-Provide
= Provides`for
leaf removal,
routine maintenance to barricades
hazardous
`
"-'Provides
for spreading of salt and sand on collector and
PREPARED BY:
APPROVED BY:
RESOURCES
REQUIRED
io. Personnel
PersonalServ.
Commodities
Serr. S Charge!
Capital Outlay
TOTAL "
DATE: September 7, 1977
CURRENT
FISCAL YEAR
4
50,812
50,812
BUDGET
FISCAL YEAR
4
54,369
streets
-:`provides for .services to Airport (i.e. mowin re air of runways,.
77�snow removal) Provide for utility cut repair for non -City organizations; removal of desbris from accidents, fires or
storms, nuisance abatement; limited debris removal (bridges and culverts)
ADVANTAGES/BENEFITS:
Adds, support to level 2 of 3 and provides an additional service level through extension and backup of street
'_sweeping', snow removal, street repair, (bridges, sidewalks)
-'Provides for minimum preventive maintenance necessary to prevent deterioration of street facilities and citizen
complaints.
OPTIONS:
ich may result in increased cost
-'Request additional assistance during critical times from outside contractors wh
and unsatisfactory response time.
;.CONSEQUENCES: - Increased long-range cost of street repair and maintenance
- r v
Some streets would remain snow packed during winter months - does not include asphalt oricular sconcreteocrackisealingeand
Accidents causing potential liability to City any activities or level.
r
L ACKAGE
DATE; SEPTEMBER 7, 1977
DEPARTMENT: PUBLIC WORKS (STREET SYSTEM MAINTENANCE)
PP=PARED BY
t,^IIT: Improved Street Repair & Maintenance LL'VEL 4 OF 4
APPROVED BY:
ACTIVITYDESCRIPTION:
- Provides for rock surfacing of rock roadways
- Provides for oiling of rock surfaces
RESOURCES
REQUIRED
CURRENT
FISCAL YEAR
BUDGET
FISCAL YEAR
No. Personnel
--
7
-'Provides for asphalt spot and crack sealing
--Provides. for concrete crack and joint filling
Personal Serv.
55,160
- Providesfor skin patching of oiled roadways
='Provides painting of guardrails/handrails
-`.Provides supportive manpower for other divisions & departments
Commodities
--
50,000
erv. & Charges
_
:-'Provides manpower for work performed by force account
-Provides labor for service building additions & improvements
-� Provides for oil storage tank facility and salt/sand storage facilit
_apical Outlay
70,000
TOTS'
--
250,160
. .ADVANTAGES/BENEFITS:
-'Reduce citizen complaints to satisfactory level - Resolution of dust problems
-`Provide for crack sealing which will reduce deterioration of street surfaces - prevent hand/guardrail
deterioration
- Improved yard facilities resulting in improved efficiency
- Provide backup for other division and departments in emergency situations
— Provide for the initial inspection/design and coordination of the asphalt resurfacing programs, chip
sealing,
slurry sealing.
'OPTIONS:
-Use of outside contractors (which would add to the basic cost for street maintenance)
'Request for services from other departments could be referred to outside contractors
CONSEQUENCES: - Possible further deterioration of street surfaces, guard/hand rails could result in higher replacemen
- Increase citizen complaints concerning rideability and dust on rock roads
- decrease response time for force account work (sidewalk replacement - private) - Deterioration of employee morale
equipment, and efficiency if service building not improved.
cos
CITY OF INVA CI•I.1• •
11-4 FY 1979 OIIIGI r
CXPI:NI11•IDRES 01?I'AII,
9000 CAPI'T'AL OUTLAY
MIND General
PROCRAtd Transportation
MINc:l'[ONPublic Warks
A(:•I•Iyl•I•yStreet System Maintenance
DIiI'nR'I•MrWr
QUAN'rITY I)ESCRIPTION IiS'I'IPL1'rE
ASIf:NU?IF..+rS
AUHAL_T_SI&-.SFALI G PROGRAM---
- _-Asphalt stregt slrfacina---
___J�s�.Ll�eelul�enaied bv�anpliratinp_of.-----
•--slurry �g�}l, seal coating and liquid
-_-50.,nnn
----•----- ------
--
- _ asphalt re111Ye111Qll�-
__- _
CONCRETE REPAIR-
_ MUDJACKING PROGRAM—
5,000 r
EXTRA-WIDTH PAVING --
_
DUMP TRUCK —__- —
--_11.00Q_=— -
_ 22.000
DUMP TRUCK WITH FRONT ENDLOADER_
- - P WS17.800
_ . -
__-_ _-- MATERIAL SPREADER-__-.i2,00SL__
I _
- - - 9, 000 -I .
--' - —L-" --'----`
82.,$4_--i-----•------
FRONT END LOADER
—
- -- -- -- - -
-� DOUBLE ASPHALT KETTCONCRETE
-- JO'INT ROUTER .-
Capital Outlay Summary
9100 Land
9200 Structures, Improvements, Buildings
9300 Equipment
I'OTA1•
105,000
`-T99-.634— ^--�-
304,634
iir,ni>cur ,ou,t to uudgot Sununary)
,
0
>PRIORITY RANKING
PROGRAM TRANSPORTATION
'STREET SYSTEM MAINTENANCE
RANK NAME AND DESCRIPT104
1 SSM - Basic Street Repair
2 .SSf - Administration
3 SSM. - Basic Preventive Maintenance
4:_SSM - Improved Street Repair/Maintenance
x
DEPARTMENT PREPARED BY: MINTER
PUBLIC WORKS
PR
LEVEL
NO. OF IT
ORG.
UNITP
\T YE R
TOTAL S
1
4
1
518,561
2
4
2
32,309
3
4
3
50,812
4
4
4
-
601
TOTAL $
537,347
45,547
54,369
250,160
4
'PRIORITY RANKING
��RANTRANSPORTATION
DEPARniNT E
PUBLIC FORKS
PREPARED BY: PLASTINO
PROVED Y: BERLIN
LEVEL
N0. OF 1'0
ORG.
UNIT4
CURRENT YE4R
i
BUDGET YEAR
RANK
NAME AND DESCRIPTION
TOTAL $
TOTAL $
; INC/
1
S94 -Basic Street Repair
1
4
1
518,561
537,347
4 !
,.2 ..
.Traffic Control - Operations/Maintenance
1
1 2
1
193,215
199,011
3 '
i
Mass Transit - Operations/Maintenance
1
2
1
329,689
339,580
3 i
4
SSM.- Administration
2
4
2
32,309
45,547
40
SSM - Basic Preventive Maintenance
3
4
3
50,812
54,369
7
+6
Traffic Control - Administration
2
2
2
149,218
153,695
3
7
Mass Transit , Administration
2
2
2
462,890
476,777
3
8
SSM -`Improved Street Repair/Maintenance
4
4
4
- -
250,160
100
1,736,694
2,056,486
18
' ' B-3
is
EXPENDITURE DETAIL
1
1
6
5
4
17
1
1
6
5
11
24
0
9
BUDGET
FY 1979
18,695
15,498
75,936
52,479
101,198
9,636
273,442
6,000
34,240
313,682
DATEr September 7, 1977
TO: Neal Berlin and City Council
FROM: Dick Plastino, Director of Public Works
RE: Oiling of dirt and gravel streets 4
Recently the Council discussed setting a policy on oiling of dirt and
gravel streets. As City policy the following is suggested:
1. The City oils all public streets on heavily populated
streets and only 200 foot sections in front of sparsely
populated streets. Cost equals $10,156
The criteria used for determining whether a street is heavily populated or
lightly populated is figured by dividing the number of houses into the length
of the street. If there are substantially more than 200 feet of street per
house only 200 foot sections would beoiled, otherwise the entire street would
be oiled.
The above. policy has been determined largely on paper. Exact field circumstances
will dictate whether modification should be made to a policy of complete oiling
with densities closer than 200 feet or densities greater than 200 feet. For
example, if oiling every 200 feet would leave only a 50 foot section between
adjacent oiled sections the entire street would be oiled.
Since no funds have been budgeted to implement this policy it is suggested that
the City wait until next year to fully implement this policy. Work orders have
been written to completely oil Foster and Riverside Drive since it has been
determined that Council did authorize this work immediately.
The City is having some difficulty obtaining oiling services and it is possible
the City can do oiling cheaper than contracting it. At the present time, the
major asphalt company in town is quoting a price of 60t per gallon for oiling
if it is done with the contractor's crew and vehicles. The City is contemplating
purchase of a.distributor so that we can better schedule the work but a price
of 60@ per gallon has also been quoted if the City picks up the oil and it applies
it with the City's crew and vehicles. Since the City has no asphalt storage
facilities the only source available is the local contractor. If the City had
storage facilities we could obtain the oil from Davenport at a cost of approxi-
mately 37Q..per gallon.
It will be recommended in the FY79 Budget that the City purchase a storage tank
and begin oiling streets force account should Council choose to adopt the
oiling policy -'outlined in this paper.
3670
STREET:
FROM:
TO:
COST:
Andover Square
Haywood Drive
end
$
0
Camp Cardinal Rd.
end
City limit
$
400
Clark Court
Clark Street
Maple
$
0
Conklin Lane
Dodge
end
$
373
Dodge Street Court
Dodge
end
$
300
Dubuque Road
Bristol
Highway 1
$
672
Dubuque Road
Highway 1
Scott Blvd.
$
480
Foster Road
Laura Drive
Cross road
$
69
Foster Road
Cross road
end
$
645
Fourth Avenue '
•
I Street
end
$
75
r
Gilbert Street
Brown
Kimball
$
240
H Street
end
6th Avenue
$
262
Pond Road
IWV
end
$
181
Ridge Street
Ginter
Friendly
$
0
Ridge Street
Friendly
Highland
$
0
Riverside Drive
Riverside
end
$1583
++Scott Boulevard
American Legion
Highway 6
$3097
Slott Boulevard
Dubuque
Rochester
$
160
Scott Boulevard
Rochester
Lower West Branch
$
0
Scott Boulevard
Lower West Branch
Court Street
$
0
Slothower Road
IN
end
$
362
St. Clements
end
Dodge
$
184
'St. Clements
Dodge
end
$
263
r St. Ann Drive
end
Prairie du Chien
$
228
Taft Speedway
Dubuque
Cross Street
$
485
* Tanglewood
end
end
$
0
Unnamed Street
Taft
Foster
$
0
* Ventura
Dubuque
Tanglewood
$
0
++Oil entire street due
to trailer court. Court
owner and some property
owners
will.participate.
STREET:
* Woodlawn
Woolf Avenue
cc: Craig Minter
0 9
FROM: TO: COST:
Muscatine end $ 0
River St. end $ 97
10,156
•City of Iowa CHO
MEMORANDUM
DATli September 1, 1977
TO: Bob Vevera, Councilperson
FROM: Dick Plastino, Director of Public Works
RE: Summit Street Bridge
Bob, at the present time we are watching the chip seal
on the Summit Street bridge to see how well it adheres
and whether the plywood is moving. If the plywood has
appreciable movements we will probably have to delete
trying to put an asphalt overlay since it will crack
along the seams of the plywood.
If the plywood stays firm we will go ahead and try the
asphalt overlay since it would give a lot nicer ride.
cc: Neal Berlin
36 71
•City of Iowa CHIP
MEMORANDUM
DATI, September 8, 1977
� n
TO: City Manager/City Council / .9
TO:
1A
FROM: Hugh Mose, Transit Manager
RE: Reduction in Scheduled Overtime.
Effective August 29, the Iowa City Transit bus drivers began new run
assignments. These new route assignments involve redesigned work schedules
which substantially reduce scheduled overtime.
When the City took over operation of the Transit system the workforce
was completely full-time. This necessitated split shifts and required
considerable overtime, as a 13 hour work day was covered by 13, full-time
workers (12 hours straight time, 1 hour overtime).
Over the past several years the workforce has shifted to more and more
part-time drivers. It has become possible to cover every run with one
full-time driver and one part-time driver; hence it is no longer necessary
for the full-time drivers to work 81, hours per day.
Redesigning the run assignments to reduce overtime quite naturally had a
negative effect on employee morale. However, the reduction in scheduled
overtime from 41 hours per week to less than 5 hours per week should
result in a substantial savings, and for this reason the action was
taken. It is estimated that the net savings realized will be on the
order of $6,500 per year.
It should be noted that overtime has by no means been eliminated, because
several runs still include overtime, and because from time -to -time
unscheduled overtime is necessary due to driver shortages.
367
•City of Iowa CHO
MEMORANDUM
DATE, September 8, 1977
TO: City Manager/City Council
FROM: Hugh Mose, Transit Manager %Vmr
RE: Additional Winter Bus Service
Each winter for the past several years Iowa City Transit has leased
buses to provide additional rush hour service on our most heavily used
routes. These extra trippers were usually begun around January 1.
During this past year Iowa City purchased three new buses, primarily to
be used in this wintertime service. Since the buses are available, it
is proposed that the additional trippers be instituted on or about
November 1st. Although this is somewhat earlier than in previous years,
the onset of cold weather is certain to increase demand beyond the
capacity of our existing service.
Unless directed otherwise, Iowa City Transit will continue planning the
additional service for implementation the first week of November.
Preliminary plans include extra trippers to serve Lakeside and Bon
Aire, 15 -minute headway service to Hawkeye Court and Hawkeye Drive, and
special trippers to the inner eastside and westside areas. During the
peak period 15 buses (out of a total fleet of 18) will be in service.
3673
•City of Iowa Cite
MEMORANDUM
DAT11 September 8, lg� ^r,
TO: Neal Berlin, City Manager1/
FROM: Hugh Mose, Transit Manager !//lo//
RE: Use of the Epstein's Module as a Transit Shelter. fff
A number of persons, both within and outside of the City staff, have
suggested that a storefront bus shelter would be a valuable addition to
our City Transit system.
It has become obvious that Epstein's will very shortly be vacating the
modular store closest to the intersection of Clinton and Washington
Streets. It also appears that the City has limited interest in renting
this store to new tenants.
Rather than allowing this building to lie vacant or hauling it off to
the City landfill, it is our proposal that Iowa City Transit be allowed
to use this building as a downtown transit shelter. The location could
not be better. The building has several large windows facing the inter-
section, and people inside should be able to see all arriving buses.
Shelter from the elements, a place to sit, and even heat could be
provided to persons waiting for the buses. Transit information could be
provided, either by billboards or by "take -one" racks for maps and
schedules. The building would also allow a base of operations for our
road supervisor.
It would appear that the costs involved in making this building into a
suitable transit shelter, as well as the cost of maintaining it and
providing utilities, would be ideal candidates for Iowa DOT Transit
Assistance funding. An operating cost rather than a capital item, this
expenditure would not require a long-term commitment, because the
building will be removed in the relatively near future.
To date no cost estimate has been made. A "guesstimate" of the cost of
furnishing the Epstein module as a transit shelter, as well as the cost
of operating it for a year, might be $8,000. If this became a IDOT
grant item, we should seek funding from January 1 through June 30, for a
total expenditure of $5,000 for this fiscal year.
M
oclty of Iowa C1*
Wit September 7, 1977
TO: Linda Schreiber, Administrative Assistant
FROft Hugh Mose, Transit Manager �J%Il
RE: Public Service Advertising in Buses
About one month ago I was advised to accept some public service advertising
to be placed on our buses in the two advertising slots reserved for City
use. We accepted and posted the material, and soon other worthy causes also
asked for free placement of their announcements. Recently we have been
beseiged with similar requests, and the situation has gotten entirely out
of hand.
With only two spaces per bus, we simply cannot serve all of the public
service organizations in this community. The Parks and Recreation Depart-
ment has requested full-time use of one of our spaces, and we would like
to use the second for our own promotions or any messages as needed by other
City departments.
The owner of Communications, the advertising firm which holds a contract
for on -board bus advertising, has been cooperative in allowing us to place
more than two posters on each bus. However, he is somewhat concerned over
our willingness to provide free exposure to non-profit organizations, as
many of his paying customers fall into this category.
Therefore, it is my suggestion that we discontinue the policy of providing
free on -bus advertising to public service organizations. This would
certainly relieve the transit staff from the task of placing and removing
advertising cards, and it would also permit better utilization of those
spaces reserved by the City for City uses. Also, the net result could
be additional income for the City, as non-profit organizations would be
paying for any ads they chose to place.
I also suggest that the City give thorough consideration to possible
alternatives when the contract with Communications comes up for renewal.
I have been most disappointed with their service, particularly their
inability or unwillingness to sell advertising in the buses. Of the
28 spaces on each bus, the maximum sold in any one month has been 12.
367s
966'f,
*CQ4 -1a L•ohtZaGui
tami1'av O'd a0wa t --,p
ME�v/uS' rj;�] mu[TV\//O
DATE: September 7, 1977
TO: Harvey Miller
FROM: John Hayek
RE: City Arrests in Mobile Home Courts and Apartment Complexes in
Connection with Political Activities
Dear Harvey:
At a recent City Council meeting the question was raised about the
City's posture concerning the arrest of persons soliciting signatures on
political petitions or handing out political literature in mobile home courts
and apartment complexes. In my opinion that type of activity, assuming
no disturbance of the peace and further assuming that the solicitor has not
refused to leave a mobile !ionic or apartment at the occupant's request,
constitutes political activity which is protected by the Constitution. I
therefore do not think that our Police Department should make arrests
solely on the basis of the complaint of the mobile home court or apartment
complex owner or manager.
I think therefore that if the police receive a complaint from a court
owner or apartment manager that a person or persons are making political
solicitations in the complex and again assuming no disturbance or refusal
to leave individual homes or apartments upon request of the tenant thereof
the complainant should be advised that the police will not arrest absent a
warrant issued by a magistrate. The apartment owner or manager of
course has the option of filing a criminal charge with magistrate's court
and attempting to obtain an arrest warrant.
As you know the arrest of persons on misdemeanor charges where
there is a question concerning whether or not a public offense has been
committed is particularly risky for the police officer. Under Section 755.4
of the Code of Iowa the officer can arrest without a warrant only where in
fact a non -indictable offense has actually been committed. As I have
indicated, I do not believe under the circumstances outlined above that
public offenses are being committed by those who seek access to mobile
home courts or apartment complexes for the purposes of political speech.
I am taking the liberty of sending a copy of this letter to Mr. Dooley,
the County Attorney, for his review and info niati' n.
i•ek Do]
y � ' Q E
cc: Assistant City Attorneys SEP 91977
Mr. Jack Dooley
City Council
ABBIE STOLFU:, 1
CITY CLERK 3 6 145
u
ADDENDUM TO '1111: IOWA CITY DOWNTOWN URBAN RENEWAL PROSPECTUS
OFFICIAL INTERPRETATION OR CLARIFICATION
1
Date: 7/21/77
Question asked by: W. Richard Summerwell
Response prepared by: Dennis R. Kraft
As set forth in Section 5 (Procedures) of the Prospectus...
"During the period when proposals are being accepted, no official oral interpretation
of the City's requirements will be given to any potential offerors. Requests for
official interpretation or clarification must be submitted in writing, and all replys
to such requests will be issued as addenda to this Prospectus to all concerned parties."
THIS ADDENDUM BECOMES AN OFFICIAL PART OF THE URBAN RENEWAL PROSPECTUS AS OF THE DATE
SHOWN ABOVE.
A request for an official interpretation or clarification of the Urban Renewal
Prospectus has been received. The question and response are 'listed below.
Question: flow would the City of Iowa City react to the construction of a financial
institution on Parcel 64?
Response: According to Table 4-1 (page 20) of the Prospectus a motel is the
required land use for this parcel, and that additional retail facilities
are optional. The restrictions as enumerated in this table indicate
that the hotel must have at least 80 rooms, that a restaurant is
required, that it must be at least 2 stories in height and it must be
integrated with a parking structure. Therefore, a financial
institution would be allowed only if the above mentioned requirements
are met, i.e., a financial institution which was integrated with a
motel and restaurant.
3(>77 1
0 0
ADDENDUM TO THE IOWA CITY DOWNTOWN URBAN RENEWAL PROSPECTUS
OFFICIAL INTERPRETATION OR CLARIFICATION
No. 2
Date: 7/22/77
Question asked by: W. Richard Summerwell
Response prepared by: Dennis R. Kraft
As set forth in Section S (Procedures) of the Prospectus...
"During the period when proposals are being accepted, no official oral interpretation
of the City's requirements will be given to any potential offerors. Requests for
official interpretation or clarification must be submitted in writing, and all replys
to such requests will be issued as addenda to this Prospectus to all concerned parties."
THIS ADDENDUM BECOMES AN OFFICIAL PART OF THE URBAN RENEWAL PROSPECTUS AS OF THE DATE
SHOWN ABOVE.
A request for an official interpretation or clarification of the Urban Renewal
Prospectus has been received. The question and response are listed below.
Question: Would a bank, and high-rise office tower, be an allowable use on
Parcels 83-1 and 84-1 as a part of an integrated retail development?
Response: Section 4 (The Land Disposition Program) of the Prospectus indicates
that the City's solicitation for redevelopment on Parcels 83-1 and 84-1
are for an integrated retail development. This section also indicates
that the redevelopment must be consistent with the parameters and
restrictions set forth in Table 4-1 of the Prospectus. Table 4-1
(page 20) of the Prospectus indicates that the land use for the first
floor of redevelopment blocks 83 and 84 is for a retail use and the
table also indicates 6 restrictions as to this development.
Restriction number 6 indicates that the maximum height of the structure
must not exceed that of the University buildings located on the
Pentacrest to the north. Therefore, any office tower to be constructed
would have to comply with this provision.
The second question to be answered here is one of what actually con-
stitutes retail uses. Specifically in terms of a bank or bank lobby,
it is the official interpretation that this would be consistent with
the provisions of Table 4-1 provided that the other requirements also
be complied with.
The word "retail" is further defined for the purposes of this project
to include not only typical retail uses such as department stores, shoe
stores, clothing stores, but also to include financial institutions,
barber shops, beauty shops, and similar compatible pedestrian oriented
uses which are typically found in a shopping center type development.
CITY
I .I •/I(., (J.I II I f) /1 K) I.
i
r.
OF
WA'.-;[ III 1r;Ic)rI SI.
OWA CITY
K MA G I Y IOWA 02240 (319) 354.1800
NOTICE OF OFFICIAL INTERPRETATION OF URBAN RENEWAL DOCUMENTS
As set forth in Section 5 (Procedures) of the Prospectus...
"During the period when proposals are being accepted, no official oral
interpretation of the City's requirements will be given to any potential
offerors. Requests for official interpretation or clarification must be
submitted in writing, and all replys to such requests will be issued as
addenda to this Prospectus to all concerned parties."
Requests for official interpretation or clarification of the Urban Renewal
Prospectus have been received. 'llie questions and responses are listed in
the attached documents and are official interpretations 3 through 13.
'1111: ADDENDA BECOME AN OFFICIAL PART 01: '1111: URBAN RENEWAL PROSPECTUS AS OF
'1111: DATES SHOWN.
A11111iNHIIM TO THI: IOWA CITY DOWNTOWN URBAN RENEWAL I'ROSPI:C OS
OFFICIAL INTItl'RIiTATION Olt CLARIFICATION
No. 3
IIn Le: Aiusl H. 1977
Response prepared by: Dennis R. Kraft
As set forth in Section 5 (Procedures) of the Prospectus...
"lowing the period when proposals are being accepted, no official oral interpretation
of the laity's requirements will be given to any potential offerors. Requests for
official interpretation or clarification must he submitted in writing, and all replys
to such requests will be issued as addenda to this Prospectus to all concerned parties."
THIS ADDENDUM BECOMES AN OFFICIAL PART OF THE URBAN RENEWAL PROSPECTUS AS OF THE DATE
SHOWN ABOVE.
A request for an official interpretation or clarification of the Urban Renewal
Prospectus has been received. The question and response are listed below.
Question:
11' construction plans submitted by a developer for Urban Renewal property
are reviewed by the International Conference of Building Officials (TCBO),
who pays for this review?
Response:
According to the provisions of the Iowa City Building Code, the costs for any
plan review performed by ICBO will be paid by the applicant for the building
permit. The Building Code contains a fee schedule which depicts the various
costs for this review procedure.
ADDENDUM TO THE IOWA CI'T'Y DOWNTOWN IIRRAN Rl:NFWAI. PROSPECTUS
OFFICIAL IN'IHRI'MiTATION OR CLARIFICATION
No. 'I
Date: August 8, 1977
Response prepared by: Dennis R. Kraft
As set forth in Section S (Procedures) of' the Prospectus...
"During the period when proposals are heing accepted, no official oral interpretation
of the City's requirements will be given to any potential offerors. Requests for
official interpretation or clarification must he submitted in writing, and all replys
to such requests will be issued as addenda to this Prospectus to all concerned parties."
11H S ADDENDUM BECOMES AN OFFICIAL PARI' OF THE URBAN RENEWAL PROSPECTUS AS OF THE DATE
SHOWN ABOVE.
A request for an official interpretation or clarification of the Urban Renewal
Prospectus has been received. The question and response are listed below.
Ouestion:
Dues the local gas utility, the Iowa- Illinois Gas and 1:1ectric Company,
presently have it maximum gas allotment system in effect?
Itcsponso:
The Iowa -Illinois Gas and Electric Company presently limits the amount of
gas to be provided to any one connection to three million BTU's per hour.
This local regulation will be reviewed by the gas company in April of 1978
and a policy change may go into effect at that time.
i
0 0
ADDENDUM TO THE IOWA CITY IIOWNTOWN URBAN RENEWAL PROSPECTUS
OFFICIAL INTERPRETATION OR CLARIFICATION
No.
Date: August 8, 1977
Response prepared by: Dennis R. Kraft
As set forth in Section 5 (Procedures) of the Prospectus...
"During the period when proposals are being accepted, no official oral interpretation
of the City's requirements will be given to any potential offerors. Requests for
official interpretation or clarification must be submitted in writing, and all replys
to such requests will be issued as addenda to this Prospectus to all concerned parties."
I 'PHIS ADDENDUM BECOMES AN OFFICIAL PART OF THE URBAN RENEWAL PROSPECTUS AS OF THE DATE
SHOWN ABOVE.
A request for an official interpretation or clarification of the Urban Renewal
Prospectus has been received. The question and response are listed below.
Qhm :t ion:.
'('he prospectus indicates that a cashier's check or certified check payable
to the order of the City of Iowa City or a bid bond underwritten by a
surety. company, in the amount of ten percent of the price offered for the
land for which the offer is made, for $5,000, whichever is less. Does this
mean a minimum of ten percent or $5,000 for each offer, for each parcel, or
for each site?
Response:
The official interpretation on this question is that a deposit of either ten
percent of the cost of the land or $5,000 is required with the submission of
each offer.
0 0
ADDENDUM TO THE IOWA CITY DOWNTOWN URBAN RENEWAL PROSPECTUS
OFFICIAL INTERPRETATION OR CLARIFICATION
No. 6
Date: August 11, 1977
Response prepared by: Dennis R. Kraft (�� �—
As set forth in Section 5 (Procedures) of the Prospectus...
"During the period when proposals are being accepted, no official oral interpretation
of the City's requirements will be given to any potential offerors. Requests for
official interpretation or clarification must be submitted in writing, and all replys
to such requests will be issued as addenda to this Prospectus to all concerned parties."
THIS ADDENDUM BECOMES AN OFFICIAL PART OF THE URBAN RENEWAL PROSPECTUS AS OF THE DATE
SHOWN ABOVE.
A request for an official interpretation or clarification of the Urban Renewal
Prospectus has been received. The question and response are listed below.
Quest 1on:
What applicable codes are presently in effect in Iowa City which would affect
the renovation of the College Block Building?
Response:
At the present time, the City is operating under the 1973 edition of the Uniform
Building Code. However, it is anticipated that the 1976 edition of the Uniform
Building Code will be in effect as of September 1, 1977. Therefore, if this
occurs, any renovation to be done on the College Block Building in the near
future will be under the provisions of the 1976 Code rather than the 1973
edition. Incidentally, the 1976 Code does have a specific section which provides
- for a greater degree of latitude for the remodeling of historic structures.
For detailed answers on this question, it is suggested that contact be made with.
Mr. Mike Kucharzak, the Director of the City's Department of Housing and Inpsection
Services.
Also, as of September 1, 1977, the City will be operating under the provisions
of the 1976 edition of the Uniform Fire Code. This code will contain the
specific requirements relative to fire safety for the College Block Building.
For more detailed answers on this subject, it is suggested that contact be made
with Mr. Larry Kinney, the Iowa City Fire Marshal.
The provisions of the Iowa City Zoning Ordinance also apply. The ordinance
specifically indicates that there is no off-street parking requirement for
any use to be located in the CBS zone, and the Urban Renewal Plan indicates that
the City will provide all of the off-street parking. The provisions of the Sign
Ordinance section of the Zoning Ordinance do apply, and a copy of that ordinance
may be obtained from Mr. Kucharzak.
ADDENDUM TO THE IOWA CITY DOWN'T'OWN URBAN RENEWAL PHOSPF.CTUS
OFFICIAL INTERPRETATION OR CLARIFICA'r10N
No. 7
Date: August 11, 1977
Response pr( -,pared by: Dennis R. Kraft_
As set forth in Srction 5 (Procedures) of the Prospectus...
"During the period when proposals are being accepted, no official oral interpretation
of the City's requirements will be given to any potential offerors. Requests for
official interpretation or clarification must be submitted in writing, and all replys
to such requests will be issued as addenda to this Prospectus to all concerned parties."
'MIS ADDENDUM BECOMES AN OFFICIAL PART OF THE URBAN RENEWAL PROSPECTUS AS OF THE DATE
SHOWN ABOVE.
A request for an official interpretation or clarification of the Urban Renewal
Prospectus has been received. The question and response are listed below.
.. Qw:-.t inn:
Most the interior ceilings of the College Block Building be dropped to meet
the provisions of either the Fire or the Building Code?
Response:
There appears to be several different methods of meeting the provisions of
applicable codes relative to the interior of the building. It appears as
though the ceilings could be dropped, they could be sprinkled, or they could
be dropped, sheet rocked, and then reinstalled at their original heights.
Ilowever, for an authoritative response on this I would suggest that you contact
Mr. Kucharzak.
0
0
ADDENDUM TO THE IOWA CITY DOWNTOWN URBAN RENEWAL PROSPECTUS
OFFICIAL INTERPRETATION OR CLARIFICATION
No. B
Date: August 11, 1977 1�
Response prepared by: Dennis R. Kraft t
rAl
As set forth in Section S (Procedures) of the Prospectus...
"During the period when proposals are being accepted, no official oral interpretation
of the City's requirements will be given to any potential offerors. Requests for
official interpretation or clarification must be submitted in writing, and all replys
to such requests will be issued as addenda to this Prospectus to all concerned parties."
THIS ADDENDUM BECOMES AN OFFICIAL PART OF THE URBAN RENEWAL PROSPECTUS AS OF THE DATE
SHOWN ABOVE.
A request for an official interpretation or clarification of the Urban Renewal
Prospectus has been received.. The question and response are listed below.
Question:
Are there tree planting requirements for the renovation of the College Block
Building?
Response:
There are no requirements relative to tree planting for the renovation of this
building.
0 0
ADDENDUM TO THE IOWA CITY DOWNTOWN URBAN RENEWAL PROSPECTUS
OFFICIAL INTERPRETATION OR CLARIFICATION
No. 9
Date: August 11, 1977
Response prepared by: Dennis R. Kraft
As set forth in Section S (Procedures) of the Prospectus...
"During the period when proposals are being accepted, no official oral interpretation
of the City's requirements will be given to any potential offerors. Requests for
official interpretation or clarification must be submitted in writing, and all replys
to such requests will be issued as addenda to this Prospectus to all concerned parties."
THIS ADDENDUM BECOMES AN OFFICIAL PART OF THE URBAN RENEWAL PROSPECTUS AS OF THE DATE
SHOWN ABOVE.
A request for an official interpretation or clarification of the Urban Renewal
Prospectus has been received. The question and response are listed below.
Question:
Is there additional money available for the renovation of this building?
Response:
As of the present time, there is a five thousand dollar grant available for
the remodeling of this building from the Department of Interior. The state
agency which is administering this grant is the Iowa State Division of Historic
Preservation. This office is located at 26 East Market Street in Iowa City
and their phone number is (319) 353-6949. There is a possibility that additional
funds might be available from the Division of Historic Preservation for the
restoration of this building. It is suggested that contact be made with that
office for further information.
ADDENDUM TO THE IOWA CITY DOWNTOWN URBAN RENEWAL PROSPECTUS
OFFICIAL INTERPRETATION OR CLARIFICATION
No. --- 10 —
Date: August 11, 1977
Response prepared by: Dennis R. Kraft
As set forth in Section 5 (Procedures) of the Prospectus...
"During the period when proposals are being accepted, no official oral interpretation
of the City's. requirements will be given to any potential offerors. Requests for
official interpretation or clarification must be submitted in writing, and all replys
to such requests will be issued as addenda to this Prospectus to all concerned parties."
I THIS ADDENDUM BECOMES AN OFFICIAL PART OF THE URBAN RENEWAL PROSPECTUS AS OF THE DATE
SHOWN ABOVE.
A request for an official interpretation or clarification of the Urban Renewal
Prospectus has been received. The question and response are listed below.
Question:
Must the stairs in the front of the building be widened in order to meet
applicable code provisions?
Response:
In response to this question, I would suggest that you contact Mr. Kucharzak.
As I indicated earlier, the new building code does give some degree of latitude
for the restoration of historic buildings, and there are also possibly other
means of gaining secondary egress from the building.
0 0
ADDENDUM TO THE IOWA CITY DOWNTOWN URBAN RENEWAL PROSPECTUS
OFFICIAL INTERPRETATION OR CLARIFICATION
No. ll
Date: August 11.1977 �u
Response prepared by: Dennis R. Kraft
As set forth in Section 5 (Procedures) of the Prospectus...
"During the period when proposals are being accepted, no official oral interpretation
of the City's requirements will be given to*any potential offerors. Requests for
official interpretation or clarification must be submitted in writing, and all replys
to such requests will be issued as addenda to this Prospectus to all concerned parties."
THIS ADDENDUM BECOMES AN OFFICIAL PART OF THE URBAN RENEWAL PROSPECTUS AS OF THE DATE
SHOWN ABOVE.
A request for an official interpretation or clarification of the Urban Renewal
Prospectus has been received. The question and response are listed below.
Question:
Are there other conditions which might limit the renovation of the building?
Response:
Reference is made to the materials contained in the Prospectus. For example,
it's indicated that a retail use is preferred on the first floor. Pages 18
and 19 of the Prospectus also contain additional information on the renovation
of this structure.
ADDENDUM TO THE IOWA CITY DOWNTOWN URBAN RENEWAL PROSPECTUS
OFFICIAL INTERPRETATION OR CLARIFICATION
No. 12
Date: August 11, 1977
Response prepared by: Dennis R. Kraft
As set forth in Section 5 (Procedures) of the Prospectus...
"During the period when proposals are being accepted, no official oral interpretation
of the City's requirements will be given to any potential offerors. Requests for
official interpretation or clarification must be submitted in writing, and all replys
to such requests will be issued as addenda to this Prospectus to all concerned parties."
THIS ADDENDUM BECO14ES AN OFFICIAL PART OF THE URBAN RENEWAL PROSPECTUS AS OF THE DATE
SHOWN ABOVE.
A request for an official interpretation or clarification of the Urban Renewal
Prospectus has been received. The question and response are listed below.
Question:
Is it possible to submit a combined bid for the College Block Building and
the parcel located immediately to the east?
Response:
:
The Prospectus, as indicated on page 20, specifically indicates that it is
permissible to submit a combined bid for these two parcels; they are
specifically referred to as parcels 82-1A and 82-18.
0 0
AIIIIHNDIIM TO '1111: IIIIYA CITY WIVNI OWN IIItRAN IWNI!WAI. I'ROSI'lil:TOS
INFORMATION BULLETIN CONCIAWNG III:VISI:II PARKIN(; Itl:1;Ill,A'I'IONS
No. 13
Ualr: __ANigi is II, -.1!177 P
Response prepared hy: Dennis 11. Kraft k t
The following information will be of interest to all prospective Urban Renewal
hidders. This represents recent action taken by the City Council which amends
the off-street parking provisions of the Iowa City Zoning Ordinance. These
amendments specifically relate to certain Urhan Renewal parcels.
The specific amendments are as follows:
The Ordinance exempts office and commercial uses in the CRS Central Business
Service Zone from having to provide off-street parking. Certain uses,
however, would be required to provide the off-street parking spaces
required by the Zoning Ordinance in the CBS Zone and include:
1. Motels and hotels
2. Automobile laundries
3. Automobile service
stations and garages
4. Motor vehicle and machinery
sales
Ila spaces per each unit.
Stacking spaces shall be provided equal
in number to five (S) times the maximum
capacity of the automobile laundry for
each wash rack (hay or tunnel) or three
(3) times the maximum capacity for a coin
operated laundry for each wash rack. In
addition, one (1) parking space shall he
provided for each two (2) wash racks.
Maximum capacity, in this instance, shall
mean the greatest number of automobiles
undergoing some phase of laundering at
the same time. Stacking spaces for
automobile laundries in combination with
service stations may be provided behind
the pumps.
Two (2) stacking spaces shall be provided
for each island of pumps and each service
stall plus one (1) parking space for
each four (4) pumps and service stall.
Parking spaces shall be provided in lieu
of stacking spaces in instances where
egress from a facility would require a
motor vehicle waiting for entry to be
moved.
One (1) parking space shall be provided
for each eight hundred (800) square feet
of floor area.
C�
-2-
C�
5. Restaurants, drive-in or One (1) parking space shall be provided
carry -out for each fifty (50) square feet of floor
area, but not less than ten (10) spaces.
G. Multiple family dwellings 1'p spaces per dwelling unit, except that
such dwelling unit with less than three
hundred (300) square feet of floor area
shall have not less than 14 spaces.
Drive-in hanks and savings and loan institutions are not required to provide
off-street parking but must provide six (4) stacking spaces per external teller
or customer service window or a maximum of eighteen (18) total stacking spaces.
Should you have any questions in regard to the parking provisions for the CBS
Zone, please do not hesitate to contact Don Schmeiser at 354-1800, ext. 315.
••e
ADDENDUM TO TIIE IOWA CITY DOWNTOWN URBAN RENEWAL PROSPECTUS
OFFICIAL INTERPRETATION OR CLARIFICATION
No. 14
Data: August 26, 1977
Response prepared by: Paul Glaves
qm
As set forth in Section 5 (Procedures) of the Prospectus...
"During the period when proposals are being accepted, no official oral interpretation
of the City's requirements will be given to any potential offerors. Requests for
official interpretation or clarification must be submitted in writing, and all replys
to such requests will be issued as addenda to this Prospectus to all concerned parties."
THIS ADDENDUM BECOMES AN OFFICIAL PART OF THE URBAN RENEWAL PROSPECTUS AS OF THE DATE
SHOWN ABOVE.
A request for an official interpretation or clarification of the Urban Renewal
Prospectus has been received. The question and response are listed below.
Question: Section I, Page 1, Line 2 and Line 19. Please explain the difference
and significance of the phrases "16 parcels" and "13 sites" in defining
the project property. How do the properties so defined to the
12 parcels referred to in Line 22 on Page 137
Response: 16 parcels have been combined into 13 development tracts. Line 22 on
page 13 states, "...12 parcels or groups of parcels, and ... one existing
structure." These 12 cleared tracts, plus the College Block Building
equal the 13 development tracts cited on page 1.
Question: Section I, Page 1, Lines 31 and 32. The following unqualified statement
appears concerning parking structures:
"The city will provide approximately 1,300 parking spaces in two new
garage structures."
Section III, Page 9, Lines 30, 31, and 32. The following unqualified
statement appears concerning parking structures:
"To provide the parking necessary to support the downtown development
and produce a pleasant working, shopping and living environment, the cit
will build two parking ramps."
0 0
Addendum No. 14
August 26, 1977
Page 2
Section III, Page 10, Lines 23 through 28. "Summary of Public Project
Improvements." "Table 3-1 below summarized the project improvements
which have been completed recently by the City of Iowa City or are
currently budgeted and soon to be underway." Item P, Page 11, lists
two parking structures, $4,700,000 (unqualified).
Section IV, Page 14, Line 7. The following unqualified statement appears
concerning parking structures:
"The City intends to construct the parking ramp of Block 64 concurrently
with the construction of a motor hotel."
Notwithstanding the above statements, Part II of the Contract for Sale
Section 103 states that the city is not liable to build parking structures
under certain situations. Is it correct that this conflict may be
corrected in the Developer's Proposal by a suggested modification of the
Contract form?
Response: The City has repeatedly stated its intention to construct the parking.as
cited. However, as stated in Section 103 of the contract, the City does
not desire to assume liability for failure to do so if unable to issue
revenue bonds for this purpose.
Question: Section I, Page 2, Lines 6 and 7. Are the two to three percent residential
vacancy rates referred to therein documented by a reliable market research
source? If so, will you supply the name of said source?
Response: The City Department of Community Development published the results of a
Rental Housing Survey in August 1975. Additional vacancy rate information
is contained in the Iowa City Plan, Report on housing published by the
Community Development Department in March, 1977. This information, along
with building permit data, population trends, and other information was
reviewed by Zuchelli, Hunter and Associates.
Question: Section I, Page 2, Lines 10 and 11. Where can the redeveloper get copies
of "detailed field surveys of all motel facilities in the region" that
indicate over 80% occupancy in good facilities?
Response: Detailed confidential interviews were conducted by City staff with the
managers of 25 local area motels. Because the interviews were confidential,
specific results by motel name will not be divulged. However, summaries
will be made available upon specific inquiry to the Redevelopment Division.
Addendum No. 14
August 26, 1977
Page 3
Question: Section I, Page 3, Lines 1 through 13. Is the city planning to continue
requiring construction plans and specifications to be reviewed in Kansas
City by ICBG?
Response: Plans may be sent to ICBO for review, in the City's discretion.
Question: Section III, Page 6, Paragraph 3. Reference is made to an "enclosed"
mall and to an "attached" parking garage. Are these descriptions to be
taken as design requirements or as suggestive descriptions?
Response: The reference to an "enclosed mall" and "attached" parking garage are
set forth under Key Planning Considerations and are suggestive descriptions.
'i
The requirements for development of parcels 83-84 are set forth in
Section IV and Table 4-1.
Question:
Page 10, Last Paragraph. Will the development in Blocks 93-1 and 101-2
(residential blocks) be required to conform to the city's storm water
management ordinance? If so, has anyone investigated any possibilities
for meeting the requirements of the ordinance on this site?
Response:
As stated in the prospectus, the City has a storm water management ordinance
which applies to all developments in excess of one acre. Parcels 93-1
and 101-2 exceed one acre in size, and accordingly, the storm water
management ordinance will apply. Storm water retention can be accomplished
on this site much as it would be on any 3 -plus acre residential
development.
Question:
Section IV with reference to "Project Area Map, Page 4. Please explain
the following apparent inconsistencies:
Project area map states sites --
102-1 Retail
102-2 Retail
93-2 Commercial
93-3 Commercial
102-3,4 Office
'i
Addendum No. 14
August 26, 1977
Page 4
0 0
Table 4-1 land use designations says parcel --
102-1 Any non-residential allowed by zoning ordinance and
urban renewal plan.
102-2 Any non-residential allowed by zoning ordinance and
urban renewal plan.
93-2 Any use allowed by zoning ordinance and urban renewal plan.
93-3 Any non-residential use allowed by zoning ordinance and
urban renewal plan.
102-3,4 Office or retail.
_ Response: The Project Area Map is illustrative, and shows generalized types of
development expected to occur. Section IV and Table 4-1 set forth the
- requirements of this solicitation.
Question: The following questions are related to Section IV and Table 4-1.
To what extent is Washington west of Clinton, College west of Capitol
and Capitol north of Burlington restricted? (page 12)
Response: Street restrictions are set forth in the Urban Renewal Plan at
pages 8 and 9.
Question: Would the University administrative offices be considered an 'office"
or "institutional' use? (page 14)
Response: University Offices are considered institutional.
Question: Is a bank occupying the second floor of the mall considered 'office" or
"retail"? (page 14)
Response: See Addendum 1 to this solicitation.
Addendum No. 14
August 26, 1977
Page 5
Question: Is retail allowable on the second floor? (Table 4-1)
Response: Yes.
Question: What is the height in feet of the Pentacrest buildings to the north of
Parcel 84-1? (Table 4-1)
Response: The parapet on Schaeffer Hall, which is directly across Washington
Street from Block 84 is 59 feet (plus or minus 6 inches) above the grade
of Washington Street.
Question: How close to the intersection of Washington and Clinton must pedestrian
access be? (page 14)
Response: The City desires a development which enhances the entire central business
district. Because the parking on blocks 83-84 is intended to serve the
needs of not only the new development, but the existing nearby commercial
area as well, the City desires development which accommodates pedestrian
flows to these areas. However, accessibility cannot be specified in
feet at this time because site layout, internal pedestrian flows, park-
ing location and other design variables are unspecified. The City has
intentionally not pre -specified precise siting requirements, and is
leaving maximum design flexibility to the developer, subject to subsequent
City review.
Question: 82-1b is restricted as follows: "Minimum of 2, maximum of three floors
unless combined with Parcel 82-1a." If it is combined with Parcel 82-1a,
what then? (Table 4-1)
Response: If parcel 82-1b is combined with parcel 82-1a as a single development,
then the minimum need not apply when, for example, 82-1b could be used
as an outdoor garden adjacent to a restaurant.
Addendum No. 14
August 26, 1977
Page 6
Question: How high is 4 stories? (Parcel 93-1, Table 4-1)
Response: The City does not propose to precisely define how high a four story
structure must be. At this location, the zoning ordinance establishes
a maximum of 100 feet. Minimum floor to ceiling heights are established
by the Uniform Building Code. Accordingly, a four story building can
be any height which meets the UBC minimums and does not exceed 100
feet in height.
Question: Can we use Parcel 93-2 as part of the residential development and if so,
can the price be adjusted? (page 17)
Response: Parcel 93-2 may be used for any use allowed by the Urban Renewal Plan
and Zoning Ordinance. This includes residential use. The price set
forth in Table 4-2 is the minimum acceptable price, regardless of use.
What does "ground floor retail preferred" mean for 82-1a? (page 20)
"Ground floor retail preferred" means that the City prefers a retail use
on the ground floor, but is not requiring such.
Please define "low cost" housing.
To our knowledge, the prospectus does not use the term "low cost housing."
question: Questions relating to Section V. Is the bid due at 12:00 Noon or at
S:00 p.m. on the 15th of September, 19777 (See page 5, Section II and
page 24, Section V)
r
Response: The proposals are due at 12:00 noon, September 15, 1977.
i
Addendum No. 14
August 26, 1977
Page 7
Question: Of what intentions is the city asking the developer to inform? If they
are going to bid? What they are going to bid? Terms of their bid?
Please clarify. (line 5, page 24)
Response: The City was asking developers to indicate their intent to submit a
proposal, as soon as possible, prior to submitting the proposal, in
proper form on September 15.
Question: Is the statement on Page 25, "Payment in full is due upon execution of
the land disposition agreement," correct?
Response: The sentence, "Unless otherwise specified in the offer, payment in full
is due upon execution of the land disposition agreement and transfer of
title to the property" is correct. The suggested form of contract, in
Part I, Section 2, e, and Schedule C calls for the developer to propose
a time for conveyance.
Question: Why might the City Council want to review construction drawings?
(page 25)
Response: The City Council intends to review, in all cases, preliminary design
plans as defined in Section 301 of Part II of the suggest form of contract.
In certain cases, it may be necessary to review "construction drawings"
in order to fully determine the intent of the developer. Accordingly,
the City reserves this right, consistent with the provisions of Section
301 as cited above.
Question: Page 27, Item 6 of Section VI of the Prospectus states that 10% of the
price offered for the land of which the offer is made, or Five Thousand
Dollars ($5,000) whichever is less, is required. Section 3, Good Faith
Deposit -- This section states that the redeveloper s all a Iver a good
faith deposit in the amount of 10% of the purchase price.
Page 5, Item 2 of Section II of the Prospectus states that 10% of the
price offered for each site or $5,000 per site whichever is less.
Item 3 of the sample offer to purchase says that a good faith deposit
of no less than 10% of the price offered for the disposition parcel(s)
for which the proposal is made, or $5,000 per site, parcel or group of
parcels as set forth in Section IV of the Prospectus, whichever is less.
These inconsistencies should be explained.
0 0
Addendum No. 14
August 26, 1977
Page 8
Response: See Addendum Number 5 to the Prospectus.
Question: The following questions relate to Section VI. After bids are opened,
can the developer withdraw any purchase conditions (which he may have
included) voluntarily if he so desires without being asked to by the
city? (page 28, paragraph 6)
Response: As stated in the Form of Offer, the proposal, as submitted is expected to
remain open for a minimum of ninety days. During this period, the
developer cannot unilaterally alter terms of the offer.
Question: Why does a developer purchasing for less than $20,000 not have to reveal
his experience and financial qualifications? (page 28)
Response: .The City has sought to enable small businesses and investors an opportunity
to participate in downtown development. Because the financial capability
of an investor is less significant in very small developments than in
larger ones, the City has chosen not to require certain information for
these parcels.
Question: Is the 30 -day notice required under state law simultaneous with or after
the 120 -day negotiating period? (page 29)
Response: The City will attempt to give the notice required under Chapter 403 of
the Code of Iowa during the 120 day period so that a contract can be executed
at the end of the 120 day period.
Question: May an offer on one parcel be conditioned on the city receiving and
accepting a proposal for development of another parcel the improvement
of which may be critical to the development of the first parcel?
Response: The City wishes to discourage conditional bidding. It is recognized
however, that in certain circumstances it is necessary to condition a
proposal on some other event. The conditions under which bids may be
made conditional are set forth on pages 27 and 28 of the prospectus.
0 0
Addendum No. 14
August 26, 1977
Page 9
Question: Because of the condition of the east wall of the College Block Building
(82-1a) may it be removed and replaced?
Response: Yes.
Question: Is it correct that the only easement to be reserved (effecting any
parcel offered for sale) is the easement in the old Capitol Street right
of way between Court Street and Burlington Street?
Response: Yes.
Question:, Is it correct that there are no longer any gas allotments reserved in the
redevelopment area at this time?
4 Response: See Addendum Number 4 to the Prospectus.
rI
n
ADDENDUM TO THE IOWA CITY DOWNTOWN URBAN RENEWAL PROSPECTUS
OFFICIAL INTERPRETATION OR CLARIFICATION
No. 15
Date: September 6, 1977
Response prepared by: Paul Glaves Ai
As set forth in Section 5 (Procedures) of the Prospectus...
"During the period when proposals are being accepted, no official oral interpretation
of the City's requirements will be given to any potential offerors. Requests for
official interpretation or clarification must be submitted in writing, and all replys
to such requests will be issued as addenda to this Prospectus to all concerned parties."
THIS ADDENDUM BECOMES AN OFFICIAL PART OF THE URBAN RENEWAL PROSPECTUS AS OF THE DATE
SHOWN ABOVE.
A request for an official interpretation or clarification of the Urban Renewal
Prospectus has been received. The question and response are listed below.
Question: Addendum No. 14, page 4 stated this previously asked question: To what
extent is Washington west of Clinton, College west of Capitol and Capitol
north of Burlington restricted?
The response stated: Street restrictions are set forth in the Urban
Renewal Plan at pages 8 and 9.
We feel that pages 8 and 9 are vague regarding "traffic restrictions"
and respectfully ask that this area of planning be explained to reflect
the city's position.
Response: The Urban Renewal Plan, adopted by the City Council sets forth the general
intent regarding street restrictions. (See particularly the Sth and 9th
provisions on page 8 and the 1st, 2nd and 8th provisions on page 9.)
Capitol Street is intended to serve primarily an access function, and is
not intended to carry through traffic. Washington Street is intended
to serve primarily transit and pedestrian needs, but not necessarily to
the total exclusion of the automobile. College Street west of Capitol
is expected to be closed.
However, the specific restrictions which will apply by ordinance have not
yet been determined. These specific restrictions will be embodied in
ordinances only when the specific site design, access requirements,
pedestrian flows, and other variables are known. The City intends each
street segment to serve the functions as stated in the Urban Renewal Plan.
It is in the best interest of the Urban Renewal Project to provide for a
pedestrian orientation and to limit through traffic to specific streets.
Conversely, the City is aware that a viable shopping mall must be provided
Addendum No. 15
September 6, 1977
Page 2
with adequate access for both customers and for the delivery of merchandise.
Any traffic restrictions imposed will take into account both of these
conditions.
Question: If the University rented office space from a private landlord in improved
urban renewal property for administrative office use, would said occupancy
be considered an "institutional use"?
Response: University administrative offices rented from a private landlord would be
a permitted use in the Central Business District Core area provided that
the property were to remain on the tax rolls and contribute the same amount
of tax as a private administrative office.
A University administrative office which would not be on the tax rolls
would be considered an "institutional use" and would be allowed only above
the second floor in the Central Business District Core area.
Question: For the purpose of this proposal, what are the city's interpretations of
the words "floors" and "stories" as used in Section 4 of the Prospectus?
Response: Section 417 of the 1976 edition of the Uniform Building Code defines story
as "that portion of a building included between the upper surface of any
floor and the upper surface of the floor next above, except that the top
most story shall be that portion of the building included between the
upper surface of the top most floor and the ceiling or roof above. If
the finished floor level directly above a basement, cellar, or unused
under -floor space is more than 6 feet above grade as defined herein for
more than 50% of the total perimeter or is more than 12 feet above grade
as defined herein at any point, such basement, cellar, or unused under-
floor space shall be considered as a story." Section 8.10.3 of the Iowa
City Zoning Ordinance provides a briefer but essentially comparable
definition for story. This is the definition that should be used for the
word story.
The word floor is defined as that structure which divides a building
horizontally into stories.
In some instances the words floor and story might have been used inter-
changeably in the Urban Renewal Plan or the Urban Renewal Prospectus.
Question: Page 20, Table 4-1, of the Prospectus provides for a minimum of two stories
on 83-1 and 84-1. Is this restriction intended for the entire area of
private redevelopment on 83-1 and 84-1?
Response: The City's concerns relate to (1) the provision of an acceptable amount
of leasable retail space (100,000 to 200,000 square feet); (2) architectural
integrity with the anchor tenant and the surrounding buildings; and
(3) appropriate massing of the building. Provided that these conditions
Addendum No. 15
September 6, 1977
Page 3
were met it would be possible to construct a building on Blocks 83 and 84
which did not have two stories of building over the entire area.
Question: Will a conditional bid, based on another specific parcel being awarded
to a bidder be allowed?
Response: Conditional bids which relate one parcel to another parcel are discussed
in Section VI, page 27 and 28 of the Urban Renewal Prospectus. Only those
listed will be allowed. The City is presently anticipating acceptable bids
on all major parcels.
Question: Please explain the purpose of Section 710 of the contract For Sale of Land,
Part II.
I Response: Section 710 states, perhaps inartfully, that any person in the position
of a surety under the contract waives any defenses based upon extensions
of time, indulgence, or modification of the terms of the contract.
ADDENDUM TO THE IOWA CITY DOWNTOWN URBAN RENEWAL PROSPECTUS
OFFICIAL INTERPRETATION OR CLARIFICATION
No. 16
Date: September 6, 1977
Response prepared by: Paul Glaves
As set forth in Section 5 (Procedures) of the Prospectus...
"During the period when proposals are being accepted, no official oral interpretation
of the City's requirements will be given to any potential offerors. Requests for
official interpretation or clarification must be submitted in writing, and all replys
to such requests will be issued as addenda to this Prospectus to all concerned parties."
THIS ADDENDUM BECOMES AN OFFICIAL PART OF THE URBAN RENEWAL PROSPECTUS AS OF THE DATE
SHOWN ABOVE.
A request for an official interpretation or clarification of the Urban Renewal
Prospectus has been received. The question and response are listed below.
Question: Article VI, Section 602 of Part II of the Contract for Sale of Land for
Private Redevelopment was causing great difficulty in securing mortgage
loans, when this project was originally bid. The present language is the
same as it was in the original documents. All of the local financial
institutions (as well as the national ones that went so far as to review
the Agreement) was greatly concerned with the ability of a mortgage lender
to dispose of property which, for any reason, had to be taken over by them.
The Agreement, as it now stands, would allow the original mortgage lender
certain flexibility in the completion and use of the property. however,
Section 602 specifically requires that any new purchaser, of the property,
from the original mortgage lender would be required to carry out all of
the terms of the original Agreement between the Redeveloper and the City.
If the words in the 7th line of this section, "but not including" were
deleted and the words "and in the agreement" were deleted from the last
line of this section, then this problem would be resolved. This would
then, I believe, give a purchaser from a mortgage lender the same rights
as the mortgage lender.
If these changes were included in an Offer to Purchase, any of the property,
would this disqualify such an Offer? If it would not disqualify such an
Offer, but would make such an Offer undesirable, please explain the degree
of importance of this language to the city, and explain the extent of the
Offeror's chances of its Offer being accepted with such contract changes
included in the Offer.
0
Addendum No. 16
September 6, 1977
Page 7.
0
Response: Changes to the Form of Contract suggested by the City will not disqualify
an offer, provided such changes are identified and explained as called
for in Section 10(g) of the Form of Offer, and provided such changes do
not cause the offer to violate any of the requirements set forth in the
Prospectus, such as minimum price or required land use.
Certain suggested provisions in the Form of Contract, (Section 602
included), protect the City's interest by insuring that the redevelopment
which occurs is approved by the City. To the extent that any change to
the Form of Contract removes such protection of the City's interest, the
offer becomes much less desirable from the standpoint of the City. However,
it is impossible to specifically quantify this effect in advance, because
the evaluation of all proposals will be competitive. Therefore, the
degree by which any contract modification reduces the acceptability of a
proposal can only be judged when considered as part of an offer, in its
entirety, compared to a competing offer.
M
0
ADDENDUM TO THE IOWA CITY DOWNTOWN URBAN RENEWAL PROSPECTUS
OFFICIAL INTERPRETATION OR CLARIFICATION
No, 17
Date: September G, 1977
Response prepared by: Paul Claves .
As set forth in Section 5 (Procedures) of the Prospectus...
"During the period when proposals are being accepted, no official oral interpretation
of the City's requirements will be given to any potential offerors. Requests for
official interpretation or clarification must be submitted in writing, and all replys
to such requests will be issued as addenda to this Prospectus to all concerned parties."
THIS ADDENDUM BECOMES AN OFFICIAL PART OF THE URBAN RENEWAL PROSPECTUS AS OF THE DATE
SHOWN ABOVE.
A'request for an official interpretation or clarification of the Urban Renewal
Prospectus has been received. The question and response are listed below.
The City has received numerous inquiries relating to the wording of
Section 4 of the Redevelopers Statement of Qualifications and Financial
I.I Question
Responsibility, as it applies to "individuals" wishing to submit pro-
posals. Based on these inquiries, the following is issued.
If an "individual" wishes to submit a proposal on behalf of himself/herself,
and not as a distinct business entity, must a statement based on an audit
be submitted.
Response: Because an audit of an individual is excessively time consuming and
costly, in such a case an audit will not be required. A financial statement
in proper form, showing assets and liabilities including contingent
liabilities, fully itemized in accordance with accepted accounting
standards, prepared by a certified public accountant shall be submitted.
Such statement shall be certified as true and correct to the best of
their belief and knowledge by the individual, and a statement setting
forth the extent and scope of their work shall be submitted by the
preparing accountant.
ADDENDUM TO TIIE IOWA CITY DOWNTOWN URBAN RENEWAL PROSPECTUS
OFFICIAL INTERPRETATION OR CLARIFICATION
No. 18
Date: September 6, 1977
Response prepared by: Paul Glaves
As set forth in Section 5 (Procedures) of the Prospectus...
"During the period when proposals are being accepted, no official oral interpretation
of the City's requirements will be given to any potential offerors. Requests for
official interpretation or clarification must be submitted in writing, and all replys
to such requests will be issued as addenda to this Prospectus to all concerned parties."
THIS ADDENDUM BECOMES AN OFFICIAL PART OF THE URBAN RENEWAL PROSPECTUS AS OF THE DATE
SHOWN ABOVE.
A request for an official interpretation or clarification of the Urban Renewal
Prospectus has been received. The question and response are listed below.
Question:
Section II, Page 5, Item 6. Isn't the city also obligated to execute a
contract in 120 days? If delay in execution is caused by the city, is the
developer's consent required for any extension?
Response: The City will make every effort to execute a contract in 120 days.
However, the City assumes no liability in the event of failure to do so.
The Developer's consent would be required for any extension of the
negotiation period.
Question: Section II, Page 5, Item 9. What is the purpose of a "negotiation" if
the parcel is to be rebid?
Response: A "negotiation" may be unnecessary if a parcel is to be rebid. However,
under some circumstances the City might wish to negotiate for a contract
with, for example, the second most desirable proposal in the event a
contract cannot be reached for the first choice of the City. Such a
procedure would be followed only if the City were satisfied that under
the circumstances the negotiation complied with the spirit of the
competitive bidding requirements.
Question: Section III, Page 6, Line 19. Is the back up data for the "Market
Supports" available to the potential redeveloper?
Response: The information which the City has regarding the market is set forth in
the Proposal Packet. Background information, with the exception of a
motel survey, came from public documents as set forth therein. The
materials were reviewed by Zuchelli, Bunter and Associates, who are willing
to discuss any specific conclusions with developers.
0 0
Addendum No. 18
September 6, 1977
Page 2
Question: Section II, Page 9, Line 18. When will the city finalize plans for street
improvements so that bidders will know the work they can count on being
completed as well as grades, timing of completion, etc?
Response: Final plans for City Plaza are scheduled to be approved in September,
1977. Plans for work on other streets have not been scheduled, so a com-
pletion date for final plans is not yet known. The City intends to work
closely with developers of adjacent property when plans for work on streets
are being prepared.
Question: Can Linn Street be used for access and egress to parking ramp? (page 16)
IResponse:
Question:
Response:
The City is requiring access to the parking ramp on blocks 83-84 primarily
from Capitol Street. (See paragraph 4, page 14 of the Prospectus). The
City is suggesting that access to and from the parking ramp on block 64
should come from Dubuque Street. This does not preclude, however, a
proposal to use Linn Street for such access.
Will night time parking be free? (page 16)
As stated in paragraph 2, page 16 of the Prospectus, "The City is willing
to negotiate with a developer, the provisions for the use of the municipally
owned parking structure by the hotel patrons, and the method of payment
therefor. The City is not committing to provide free parking.
Question: Is there a maximum number of rooms for the hotel? (Table 4-1)
Response: No.
Question: What are "common facilities"? (Table 4-1, Parcel 93-1)
Response:
Question:
Response:
Facilities provided, which are available for joint use by the tenants of
the structures.
If parking lot north of 103-3 is used, will it be at same cost per square
foot as 103-3?
The price for the parking lot on Block 103 is subject to negotiation. No
specific price has been set by the City. However, because the parking lot
is not urban renewal land, it will be disposed of in accordance with
Section 364.7, Code of Iowa, 1977.
C�
•
Addendum No. 18
September 6, 1977
Page 3
Question: Board of Adjustment reduced parking on 103-3 by two-thirds. New proposed
ordinance limits them to reducing it to 50%. How will this be handled?
Response: The authority of the Board of Adjustment is, and has been, limited to a
reduction by 50 percent. This authority is not changed. (See Section
8.10.28H3b of the Zoning Ordinance) The Board of Adjustment previously
reduced the parking requirement for the "High Density District" of one
parking space per dwelling unit (Section 8.10.19 TIAS of the Zoning
Ordinance) by 50%, to one space per two dwelling units.
Question: Does College Block Building have to have two retail tenants on the first
floor? (page 19)
Response: No.
Question: Are alleys within urban renewal area to be repaved by city? (page 3)
Response:
Question:
Response
Certain alleys in the Urban Renewal Area will be trenched for the purpose
of installation of underground utility lines. These alleys will be
resurfaced upon the completion of such utility work. The City is not making
a committment to repave all alleys in the Urban Renewal area.
Once a developer is selected, are all other bidders automatically released
from their initial bids and get deposits back? (page 28)
Upon designation of the successful proposal, the deposits will be returned
to the other offerors.
Question: What does "reasonably inferrable from the information submitted" mean?
(page 27)
Response: The City expects that improvements as constructed will conform to the
representations contained in the proposal. Because, however, complete plans
and specifications are not required upon the initial submission, the developer
is expected to provide more detailed information in stages. Preliminary
design plans as defined in Section 301 of Part I1 of the suggested Form of
Contract are expected to show additional detail but not change from the
information submitted with the proposal. Construction plans as defined
in Section 301 of Part II of the suggested Form of Contract are expected
to show additional detail but not change from the Preliminary Design Plans,
unless such change is specifically considered and approved by the City
Council.
0 0
Addendum No. 18
September 6, 1977
Page 4
Question: On a conditional bid, do we have to include all documents cited in
"Offers to Purchase" for each parcel or one for the group? (page 27)
Response: One for each group conditionally related.
Question: Section C. Does "delivery vehicles" as used in this section also mean
parcel pick up vehicles a pr vi ate automobile is used to pick up or
return a purchase, is this considered a delivery vehicle?
Response: "Delivery vehicles" as used in the Plan has not been precisely defined by
the City. Detailed restrictions will be embodied in ordinances implementing
the restrictions. It is the intent to restrict traffic on certain streets
to that which is necessary to accomplish goods delivery to and from
commercial establishments. This may or may not require access by private
auto, depending upon the land use, site design, and parking locations on
land adjacent to these street rights-of-way. After these factors are known,
the City will by ordinance restrict traffic by specific category.
Question: Section C, Paragraph 2a(f), Page S. Please define institutional uses.
Response: The University of Iowa or similar tax exempt uses.
Question: Section C, Paragraph 2b, Item 8, Page 8. Please explain the following:
". , and to allow for goods delivery when no alternate access is
available." Does this statement mean that delivery and pick up vehicles
can use the emergency vehicles pavement facilities to make store door
deliveries and pick ups to occupants of space on College and Dubuque
Streets that do not have a portal opening directly onto an alley way?
Response: The policy of the City is to allow use of College Street for delivery only
to properties which do not abut a public alley. However, it must be
recognized that at certain times unusual circumstances may require the use
of College Street upon special permission from the City.
Question: Does the city now have merchantable title to all parcels being offered
for sale?
Response: The City does have merchantable title to all parcels being offered for
sale. The City has instituted a lawsuit with the Johnson County Treasurer
and Johnson County Auditor to determine the City's liability for certain
property taxes in connection with some of the parcels being offered for
sale. It is expected that that matter will be resolved before disposition.
In the event it is not the City will either pay the taxes under a reservation
of rights or will escrow the tax money involved or will take other appropriate
steps to fully protect the purchaser from any liability for these taxes.
0
Addondum No. 18
September 6, 1977
Page 5
Question: Section 2(c), Line 5
Response: Yes.
0
Should the word "property" be "proper"?
Question: Section 2(d). Isn't the city going to deliver an Abstract to the
redeveloper prior to the time plans and specifications are prepared, as
well as at the closing time?
Response: The City expects to deliver Abstracts to the redeveloper following execution
of the disposition agreement, prior to conveyance. The City is not
requiring the submission of plans prior to conveyance. Therefore, it
depends upon the schedule for conveyance proposed by the redeveloper and
the timing of plan submission proposed by the redeveloper, as embodied in
the agreement, whether or not Abstracts are delivered prior to plan
submission.
Question: Section 2(f), Line B. A default (as here referred to) will "not relieve
the Redeveloper of the obligations imposed by this Agreement . . .", is
it also correct that it will not effect the Redeveloper's rights in and to
such parcels (already delivered)?
Response: Yes.
Question: Section 5(d). Would you please define "hardship" as used herein.
Response: Hardship cannot be precisely defined "a prior." It is the intent however,
to recognize that circumstances beyond the control of the redeveloper may
occur which would make strict adherence to the schedule set forth in
Section 5 unreasonably difficult or costly. The section provides a
redeveloper the opportunity to petition the City, setting forth such cir-
cumstances. The City solely determines whether or not a hardship exists.
Question: Section 6. Can the duration of the Covenants be extended indefinitely?
If so, does the Redeveloper (or its successors) have the obligation to
maintain the buildings developed under this plan forever?
Response: Under the language of Section 6 the duration of the covenants could be
extended indefinitely. We agree that this appears inappropriate and will
work on language providing a more reasonable limit for the covenants.
Question: It is our understanding that Proposals will not be disqualified on the
basis of their being made subject to modification of the Contract form, is
this correct?
Response: Yes. The Form of Contract provided in the Proposal Packet is a "suggested"
form which may be modified by the offeror. The City prefers that such
changes be kept to the necessary minimum. Further, the City may or may not
agree to such changes as part of a final, executed, contract, However,
unless such changes alter one of the terms of the solicitation such as
Addendum No. 18
September 6, 1977
Page 6
required use or minimum price, the changes will not disqualify the
proposal.
Question: Section 101. What will happen if a parcel is determined to be undevelop-
able because of subsurface conditions such as an adjoining foundation
(which cannot now be viewed) which extends into a specific parcel being
sold by the city?
Response: If it is determined that it is physically impossible to develop a parcel
due to unforseen subsurface conditions such as a foundation encroachment,
the City will refund the deposit or purchase price, and retake title to
the property, but will assume no liability for expenses or other damages
incurred by the redeveloper.
Question: Section 103. Is the city obligated to any specific public improvements
at this time? Can these be changed prior to original construction?
Response: We decline to provide further interpretation of Section 103 at this time.
Throughout this project the City will retain the authority to regulate
the use of public rights of way and thoroughfares in the public interest.
The City has already, however, demonstrated a firm commitment to the
provision of public facilities in the urban renewal area several of which
are already constructed or are now under construction.
Question: Section 103a. The first portion of this paragraph does not appear to be a
sentence; please explain meaning. What are definite utility commitments
in the project area?
Response: The installation of public utilities as described in Section 103(a) is a
City responsibility.
Question: Section 104. The redeveloper understands this reference to cover
activities at the time of the redevelopment and does not waive his rights
regarding future action by the city. Is this correct?
Response: Yes.
Question: Sections 502 and 504. Must even a 1% change (line 3 should be "change"
instead of "charge") in ownership be reported?
Response: Yes.
Addendum No. 18
September 6, 1977
Page 7
Question: Sections S03 and 601. Is the redeveloper permitted to obtain a land loan
in connection with the acquisition of a given parcel?
Response: Yes.
Question: Section 602. The meaning of the last four words of this section has been
widely discussed by local financial institutions. The interpretation
seems to be that the limitation imposed would eliminate all interest, from
these sources, in participating in the redevelopment program in the city.
Is this the desire of the city?
Response: We certainly do not concur in the interpretation of Section 602 set forth
in question 23. We hope that financial institutions both local and non -
local will be interested in participating in the redevelopment program.
However, the language of Section 602 is designed to prevent the City from
losing control over the development of the property through mortgage
foreclosure proceedings. That control is regarded by the City as important
for the successful completion of this project.
Question: Section 703. Please explain the difference between the 30 days in this
paragraph and the 60 days in Section 704(d).
Response: The redeveloper is provided 30 days to cure a default as set forth in
Section 702, prior to conveyance of title to the redeveloper. After con-
veyance of title to the redeveloper, the redeveloper is afforded 60 days
to cure a violation as set forth in Section 704(d). The additional thirty
days is provided because curing a default under circumstances where change
in title to the property and the recording of such change is needed may
require the added time.
Question: Section 708 does not list delays due to litigation. Is it a proper
interpretation that the intent of this language would include delays due
to litigation?
Response: Section 708 intentionally does not list delays due to litigation. Whether
a delay relating to litigation would be considered good cause for delay
in the project would depend, of course, upon the nature of the litigation
and the circumstances out of which it arises.
• •
ADDENDUM TO THE IOWA CITY DOWNTOWN URBAN RENEWAL PROSPECTUS
OFFICIAL INTERPRETATION OR CLARIFICATION
No. 19
Date: September 9, 1977
Response prepared by: Paul Glaves fiA 4'
As set forth in Section 5 (Procedures) of the Prospectus...
"During the period when proposals are being accepted, no official oral interpretation
of the City's requirements will be given to any potential offerors. Requests for
official interpretation or clarification must be submitted in writing, and all replys
to such requests will be issued as addenda to this Prospectus to all concerned parties."
THIS ADDENDUM BECOMES AN OFFICIAL PART OF THE URBAN RENEWAL PROSPECTUS AS OF THE DATE
SHOWN ABOVE.
A request for an official interpretation or clarification of the Urban Renewal
Prospectus has been received. The question and response are listed below.
Question: Will the Urban Renewal Commission give special consideration or grant
favortism to businesses that are presently located in the "temporary"
units of the Clinton Mall by awarding bids on the urban renewal land
parcels to these businesses?
Response: No.
Question:
Response:
Question:
Response:
i
If so, how much consideration or favortism?
N/A
The same questions above as they relate to the City Council?
No.
N/A
kity of Iowa CHO
MEMORANDUM
DATE: September 8, 1977
TO:
FROM: City Clerk
RE: Election
On September 7, 1977, Ira 8olnick, 525 Iowa Ave., obtained
nomination papers for Councilman -at -large. His telephone
number is 338-8619.
C�
August 27, 1977
Board of, Directors
United Action for Youth Inc.
Iowa City, Iowa 52240
Dear Board:
J
Enclosed please find monthly financial reports for the
above named organization. This reporting, upon your approval,
should be copied and sent to the City of Iowa City.
Your assistance in this matter is greatly appreciated.
Sincerely,
Peg McElroy 1
Accountant
PAI/pm
Enclosures (2)
•
UNITED ACTION FOR YOUTH, INC.
Report on Receipts and Disbursements
City of Iowa City Grant
Receipts: Current Period
Fund Balance Fiscal 1977 498.39
July 1, 1977 per contract 2,150.00
Total Receipts: 2.648,39
Disbursements:
7/1
Ck.
140
Blue Cross/Insurance S
190.00
7/1
Ck.
141
Postmaster/Postage
16.00
7/18
Ck.
103
McElroy /Accounting
30.00
7/26
Ck.
105
Frohwein /Office Supplies
42.30
7/29
Ck.
106
Petty Cash/Office Supplies
2.31
7/29
Ck.
106
Petty-Cash/Printing
.72
7/29
Ck.
106
Petty Cash/Sanitation Supplies
1.76
7/1
Ck.
101
O'Dell /Salary
276.00
7/1
Ck.
102
Rosenbaum /salary
155.00
7/1
Ck.
104
Hayward /Salary
62.50
7/1
Ck.
105
Swaim /Salary
425.00
7/1
Ck.
106
Schmidt /Salary
300.00
7/18
Ck.
110
Schmidt /Salary
400.00
7/18
Ck.
111
Swaim /salary
425.00
7/18
Ck.
112
Hayward /Salary
61._5.0
Total Disbursements: 1 2.388.09
Unapplied City of Iowa City Funds:
Prepared: Peg McElroy
Accountant
S 260,30
year to Date
S 498,39
2,150,00
2"648j39
$ 190.00
16,00
30.00
44.61
.72
1.76
276.00
155.00
62.50
425.00
2105.00
: 2,388.09
S 260,30
UNITED ACTION FOR YOUTH, INC.
Statement of Income and Expenses
Period Ending July 319 1977
Receipts:
CETA
City of Iowa City
Undistributed United Action
For Youth Account
United .Way
Total Receipts:
Disbursements:
Employer Matching FICA
Employee Health h Retirement
Janitorial and Sanitation Supplies
Miscellaneous (Bank Charges)
- office Supplies
Postage and Freight
Professional Fees — Accounting
Printing
Salaries — Employees
Total Disbursements:
Total Receipts over
Disbursements:
Current Period Year to Data
f 637.57 f 637.57
2p150.00 29150.00
30626.39 39626.39
1.500.00 1,500.00
$7.913.96 $7,913.96
f 191.56
$ 191.56
662..95
662.95
1.76
1.76
21.13
21.13
44.61
44.61
16.00
16.00
50'.00
50.00
.72
.72
4.630.33
4.630.33
$5„619.06 $5.619.06
$2 294.90 $J 294.90
r
Johnson County Council on •Aging
Phone 338.8018 538 South Gilbert Street
Ar.x Cmle 414) 1, Cit Iowa 5224 1
SURVEY Septem�ier �, 977
SENIOR CITIZEN CENTER
Last March 1977, the Johnson County Council on Aging formed
an Ad Hoc Committee, composed of elderly, their providers
of services,civic organizations and other interested citizens
in.the community, to study the concept of a multi-purpose
senior center. The end result was a survey conducted by a
Task Force to acquire data on senior citizen center .for Iowa
City.
The questionnaire was printed in the Interstate Shopper
because it was assumed that this publication had a wider
distribution. Although we were fully aware this was not a
scientific approach for collecting data, we were mainly in-
terested in the individual's input and ideas. The results
were rather discouraging due to the fact there were approx-
imately 70 respondents. Following are the results from those
responding:
A.
Is there a need for a Senior Center?
608 yes
B.
Should senior center provide indoor
activities?
Almost 1008 yes
C.
Should senior center provide outdoor
activities?
Over 1/2 yes - about 1/3 no
D.
Activities and services in a senior
citizens center in
order of priority (number of votes).
1. Congregate meals
2. Small meeting rooms/education room
3. Exercise area
4. Hospitality area/lounge
5. Craft room
6. Stage with screen/entertainment
7. Coffee shop/canteen
8. Kitchen for group use
-
9. TV or reading room
10. Large meeting room
11. Pool and billiard room
12. Shop area with tools
E.
Services and offices which might be
available in senior citizen
center in order of priority (largest
number votes for).
1. SEATS
5. AARP organization
2. Health service (community nurse)
6. Tax assistance and
3. Council on Aging
consultation
4. Shopper's service
7. Social services
outreach
8. Legal service outreach
3680,
)olinao•County Council on*Aging
Own. 3388018 538 South Oillmrt StrM
Arra C..1r 379 Inv. City, lova 52240
September 9, 1977
OBSERVATIONS NOT INCLUDED IN SURVEY
I. One of the main objectives for the Committee organized by
Johnson County Council on Aging to study the concept of a
multi-purpose senior center was to get direct input from
the senior citizens. With that objective in mind, a com-
mittee, composed of more than 508 from the senior citizen
group and representatives from agencies and other organiza-
tions that provide in services for the elderly, were selected.
The initial meeting our goal was accomplished, but the older
people were reluctant to speak up. It was noted at each
succeeding meeting, that the number of elderly swindled until
there were only a limited amount of elderly continued to be
involved near the end of the study.
When the elderly began to pull away from the group, they were
encouraged to move into the circle to participate. None the
less, consensus can be summed up by the statement coined by
one of the elderly persons. "There is no use for us to say
anything - 'they' will do what 'they' want to anyway..'..."
another expression of futility and helplessness!
II. It appeared that most of this committee had vague ideas about
the purposes and programs of a senior citizens center. It
should be noted that no statement of consensus on this topic
came out in the report. One idea that came through to some
senior citizens was that it should be a "country club" type
facility. The reaction to this "we don't want anything fancy,
_ we want a place where we can feel comfortable and free to do
the th ngs we like to do."
III. It was alluded to in the report that there are many activities
and services, for the elderly scattered throughout Iowa City,
which could be centralized in a senior citizens center ... a
place which would provide a setting where most of the needs of
the elderly could be met. Hopefully, senior citizens would
get the feeling that this was a place provided to meet their
needs. If this setting was one that fostered participation
by the elderly, and one of patronization, then more than likely,
they would soon find other programs and activities that would
develop interest.
Jolinso• County Council on Aging
Plmm 338.8018 538 S"ndi Gilbert Slr.o
Anv C„d.• 914 AD HOC COMMITTEE Iaw•n City, hwa .52240
TO STUDY September 9, 1977
MULTI-PURPOSE SENIOR CENTER
We should be supportive of Iowa City as the City Council works
toward the development of a Senior Center. The City is committed
to building or obtaining and developing such a center. There are
many unanswered questions but we should endeavor to "push, pull and
cooperate” toward acheiving such a goal.
A senior center should be planned to serve all senior citizens:
Those active and healthy
Those with limited activity and special health needs
Those who are economically deprived
A centrally located facility with satellites or "outposts" in
neighborhoods can be envisioned. In satellite settings, some facets
of the program could be conducted appropriate to meeting the needs
of the local clientele. What is envisioned is an attempt to meet
_ the current needs of senior citizens and also to develop long-range
plans which can be reviewed and up -dated as seems appropriate. There
should be freedom for people to participate in planned activities and
to initiate ideas of their own.
Skilled management of such a center is a necessity. Cooperation
with appropriate agencies, (Federal, State, Local, Private) should
enhance,the possibility of developing and maintaining a "healthy,"
viable, broad-spectrum program.
RECOMMENDATIONS
I. LOCATION
a. The main center should be centrally located relative to the
accessibility of the potential clientele.
b. It should be near supportive services: Health; such as doctor's
offices, drugstore, social agencies, grocery store, shopping
facilities, open spaces with benches for resting, visiting or
just viewing the passing scene.
c. It should be located in the best possible environment for
public safety: good sidewalks, fire protection, well -lighted
streets.
d. It should be easily accessible to transportation: private
cars, public transportation, taxi, etc.
II. PROGRAM SUGGESTIONS
1. Recreational and fitness activities
2. Social involvement - opportunities for companionship, enter-
tainment
3. Continuing education
a. Consumer classes
b. Lectures (from university and community leaders)
0 0
c. Couns(:linq and Advocate Services - personaL, legal and
group
d. Library services (under auspices of Public Library)
e. Language classes
f. Travel films and programs
g. Nutrition classes and demonstrations
h. Politics and Age discussion groups
i. Community leadership development
j. Health maintenance classes
4. Medical
a. Well Elderly Clinic, in cooperation with Johnson County
Health Department
b. Visiting Nurse Association
5. Dental Care
6. Outreach Services
a. Adult Day Care Center Services (5 days per week, 9:00 - 3:00)
through which semi -disabled and isolated elderly could par-
ticipate and retain sense of dignity and worth.
b. In Home Services - (meals, homemaker service, handyman
service) - to enable more older people to continue living
in their own homes).
7. Promotion of Volunteer Friendly Visitation Programs, in interest
of assisting needy, isolated elderly persons, and involving all
ages - high school and college youth, and adults, including
many older adults regularly active in programs at the center.
B. Continuation of Congregate Meals program.
ZII. CORE STAFF REQUIREMENTS
1. Full-time Director
2. Full-time Secretary
3. Assistant Director and Outreach Coordinator
0 0
CONSUMER SURVEY COMMITTEE REPORT
A. Report on Assigned Tasks
1. Consumer population to be surveyed (in order of preference).
a) Insert of survey into Interstate Shopper.
b) Community Agencies - COA, HRA, HACAP, SEATS, etc.
c) Community Organizations - AARP, churches, etc.
2. The advantages and disadvantages of interviewing vs. mailed
questionnaires were considered. The committee agreed that the
mailed questionnaire would reach more consumers and would be more
feasible in terms of time and personnel.
It 1s further recommended that questionnaires be collected at
identified locations, e.g., Gas 6 Electric Co. bills, p`_a:eacies,
and supermarkets, City bus systems.
3. Cost Assessment
Method of choice (one page insert in Interstate shopper with
collection sites)
Printing - one sheet, two sides
Paper
Printing costs
4. The Committee attempted to design a questionnaire that addressed
need, location, and general programs and facilities that consumers
would prefer a center Include. While it may appear unsophioticated
to the skilled researcher, much of this is the result of committee
member experience in su-,veying senior citizens and results of
piloting the proposed instrument. It is necessary to keep in mind
that the general population is not as well informed on the center
concept as the Task Force.
B. Current Status
1. Final consultation regarding content, format of survey instrument.
2. Assign new committee members to pursue following:
a) Firm up agreement with Interstate Shopper regarding enclosure
of ourvey with a regular issue.
b) Detc:-r:-ne most reasonable (or free) printing cost.
c) Agrer.r:nt of collection sites obtaina:l.
d) Provile data to Task Force for analysin.
C. Additional R•_r onvendat Ions
News rel=acus to coincide with distribution of questionnaire.
0 0
SUB -COMMITTEE ON FUNDING SUPPORT
Summary of Final Report and Recommendations (May 18, 1977)
I Funding Possibilities
Jil
Two Federal programs (Titles X and V of the Older Americans Act)
provide possibilities for funding a senior center. Assistance with appli-
cation is available from the University of Iowa Gerontology Committee and
the Heritage Agency on Aging. There are appropriations available for tae
current fiscal year in both titles, but Title V appears the more promising.
These grants are 75% Federal, 25% local match for acquiring, altering, reno-
vating, and initial equipment costs for facilities for multi-purpose senior
centers. There is a possibility of state appropriations to cover the local
match.
:he City of Iowa City might provide the cost of acq•j'.ring a site and a
building for a senior center from an allocation of $250,000 from iti-, dousing
en.l Camm.mity Development funds if it can be combined with senior. citizen
housir+t; in a central location; if other Federal funding were obtaIrci zir
renovation; and if on-going operating costs were not a responsibility of the.
City.
There would be no funds as such available from the University of Iowa,
but its Gerontology Committee would provide assistance in a grant application,
and involvement of practicum and field placement students in programming
could greatly enrich and extend a center's capabilities.
If a concrete prgr+eealr were developed by a lead agency, service clubs,
churches, local indusLriss and businesses might be apprcochad for on-going
funding, but none are willing to commit themselves at this time.
Some costs might be defrayed from other sources such its rental income_
from related occupant agencies and organizations, memberahlp fees, and sen'•or
citizen fund-raising projects.
It is difficult to be more specific about budget and concrete funding
sources until it is decided what kind of project we are talking about.
II. Recommendations
If the larger cocr^!.ttee decides a senior center is dnoirable and needed
ar;d a proposal is ',iveloped describing the type of project we are inter-
eated in, we would. recommend the following:
A. An early deci::5.,)n on which agency is to becru the "1^-^� n0enr.7 or
sponsor of tiro project.
B Grant applicatier. procedures for Older Americans Act "unds
immediately through Heritage Agency on Aging is coopr:r.:ti+.,!% with :he
University of Iowa Gerontology Cemmittce to take adrentagc of FZ 77 funds
available (year ends Oct:. ').
C. The whole cc=-Ltttee sen C`.e aaneen, Lind, t;y:.:' piens soon to enab;; an
informed decision on use of the Old Post Ofx..ca. Such a decision should
be made soon.
D. A preliminary decisicn on ct: ]sant tive^..x::"-c of square. feet 01 space
needed if not possible to set:L1:: on a fin -0- city, (i.e. 10,000 rq. ft. at
going rental rate to use for grant application purposes).
E. Official approaches be made soon to community groups by the "lead" agency
for pledgee of•on-going e4pport after grant expires or if we don't get
a grant. City and county governments should be officially approach�,d.
F. We express support to our legislators for HF 378 allowing local go•:c:•nments
to levy taxes for support of senior citizens programs and fac.ilitien.
C. The funding support committee feels it can go no further in its work
until decisions are made on lead afency space needs, proposed program
and budget needs
CURRENT SERVICES COtMTTEE:
i
The committee recommends use of these two resource publication-"
INFORMATION 6 REFERRAL NOTEBOOK - Heritage Area Agency on Aping (X)
SERVICES INDEX - Johnson County Regional Planning Go -mission
Recommendations:
COMMITTEE:
(Listing of 40-60 agencies 6 organizations contacted)
Recommendations:
message from Task Force:
Your Age
• DRAFT
SENIOR CITIZEN'S CENTER
CONSUMER SMVEY
C�
Your Home Location: Rural
Town (5000 or less)
City (aver 5000
1. Do you believe there is a need for a ?ohnson County Senior ,Citizan'a !,enter in Iowa City
other than the present 1:8cility on Gilbert, Street,? . Yes____,_ po,., explain:
z.
Listed are rervices and activities that cool;(, ba, available in. a Senior Center. Indicate
how you would use each one if. it Were, available:. Would 141ght Never
A IVITIES/SERVICES .... . .... ...U_ °€_ Use_ Use
Hospitality or lounge
Y.eeting area for large groups
:.:Exercise area
Stnge and screen for entertainment
'Small meeting areas (educatioumorganizations)
:`Craft rooms-
'%
TV/reading rooms
Kitchen facility for group use
:; Congregate als
!"` me
Coffee shop or canteen
SERVICES: (offices)
Council on Aging
Health Agency (Comauaity Horse)
Social services peroonnel
Employment Service personnel
Legal and Tax consultants
AARP Headquarters
Barber and Beauty Shop
Shopper's Service
Postal Service
3: Should such a Center provide facilities for outdoor activities?
Yee No __ If yea, what?
If you would use a Senior Center, which form of transportation would boat serve ;rou?
City bus Walk
Private Car _ Other (please list)
SEATS
5. Should a Ranior Ceatec be:
Adjacent to Senior Citizen housing
In a separate building
In a Community Center
Other (please list)
6. How often do you use the following programs? (check)
0
FREQDENI4Y OCCASIONALLY SELDOM NEVER
» JOHNSON COUNTV COUNCiL•AGiNG:
SoAve,I_- Selliu', Cit
iz!PCentr_n
I. 1-S ahrpe a nerd (pan a Seniors
Citi:a'n Ceo.ten? (01111-1
(two
pvesrnt �dri(1 (i
ill CNfbe.at Sbu'e(.l
Ves !14-_ No -.L5..,
Dun' i Kuvtu I
2. Should such a Cen.tan piuvide,
indoun nctiviticai'
VW 59. .. No --�-
- $llgge.6,t.iOn6:
'
3. Shooed such a Centers pimvide
outduuA activities?
Vcb .1I No 15
SurlAes Liuu s
4 'The jJnup66ed Serlim Cell-te"I ahuul'd
be located:
A'j Ncan SL. GCtizen ilow..Glg
14
--- - -----
-- -- -
Dont Y.nof) I
g)` In a sepancue bmi,ec i.ng
12
--------------
A,6, C I
C) ¢: In a Cummcul-UY Cen.tim
A C I- —
D1. Oxhcrt
2
5. wIla It, ,Ju.a, oA Tianspoalmtion tk,,u('d hest wilt' qnn
ill yertiml
fl, rhe Senio't Cry r ::
91 r'� Ir! rrrr'' I 1
A, I;
SLAIS
li) 13
A, D I
c', 11
..-.._
C117aU. p _
n,T;,U ;
D) I'', iva.te. Can 15 ^_
A g C D
1
6. These Actikli-tiee and Scnv.iee.6
m.igh.t be avail'abl'e
in a sellic'4
Ccnrei.
NI'cnse..indicare. yaurt inteicest.
N,' r
(tluur'd Use
blight Ilse
N11m.1 Il sr
Y',111111'1a(e,sle,rl's
IG
9
- Crgt;er Shah/Caldron
;P
1
1
koom
r•
-1:zcnc4:sc. Men
I1n6pi.tal'itp Altrallbmlge
;.('
K'ilche❑ Atom G'loup Ilse
pG
I)
._-.
T.—
Sim -let
n¢ri'fNunn
j
1----
Stagc with Se'le.en (enreVahlinent)
.1..
9
1. _
T.V, un Reading Numn(s)
La'rye dlci'.ting Ruunl
1'n1)e,and 11M,W111 Rauh
] 1
)
I )
Shop viva tui (h luvr'6
„i
�Sliavey:
Seniuh C.tttzen o0
•
7. Uleati Sehvi.cea and 06,jicea migll( Le avail' llfi, iu a Scim"I l',wLcS.
Pteaae .ulrUcatc yowl iOmvst.
DK lVuui'd Use Might 113v
N.v,•r Ilse J1A
Cuulicit on Aging
35
1
!
-� —
-A.A.R.P Ohgan.izatr.on2
12--
SEATS
-+- 'l
r—
NcaUlt SeAvice•'(Commilni,ty Nwle(,.)-�-
--�-
tegat Seavice Outhedell__5_-
7ax.A6ai,a'tance and Cun6ur.tat.iun
Soc.iat Setvie-ea OuVmach
3i
_.. ...
_...
1
S. :To1U Wen slot({ou libc .tile Joefow
ig
plimj m.1?
n5. tell
Now 1. I,ten Sl'rllt'.111
Ni Vi'i v.1
Cangnegate 61ea a
32
I I
•110 I
Co Men Age Ctuo
-T3-
_8__
� 27 �
Cllll6cll SuciaC Achy.<.ti.e
_ZO_
_.r6.
r- r.1__ __1.-
ThvAiteA
`(f
-22-
22OtC6alilim.i.0
0 t
y6uh;A•ry(, 21(11 r(II,
16 (I.),
211 111, .'/
III, 1111,
•10 11. olllll.oII
62131, 63(21,65(6),67(2),68(3),
69131,/0(11,
711 1:1I:I,i3i5;,
j 7:1(31,75(4l,
77(3),
78111,'/911),SUIII,SIfII,S1111
i
Rea.tden-tiat AAea:
Ruhat
3
j.(undeA 5, 0001.
Tulun
-4--
5,000 .to 10,000)
City
-9---
b`-
10,0001
10,000
C.i.ty
_•I2 ;.
,Nit; Appl.icahl't, - NA
t 0.i.vi'i ,' NO
Dim !t, Know VK
0
9 COUNTIES
ITEM STUDY
E AND FOUR
aRY
LINN/JOHNSON COUNTIES
AIRPORT SYSTE4 STUDY
PHASE THREE AND FOUR.
SUMMARY
PREPARED FOR THE LINN/JOHNSON COUNTY
REGIONAL PLANNING COMMISSION
BY
R. Dixon Speas Associates
Minneapolis, Minnesota
JULY 1977
LINN/JOHNSON COUNTIES
AIRPORT SYSTEM STUDY
PHASE THREE AND FOUR
SUMMARY
SYSTEM PLAN OBJECTIVES
This study is intended to fulfill two primary objectives. The
first objective is to provide a recommendation regarding the type
and amount of aviation facilities needed in the Linn Johnson
1 County area. This system of airport should be able to accommo-
date present and future air carrier and general aviation demand.
The second objective of this study was to ascertain what organi-
zational 'structure would best develop and operate such a system.
This summary focuses on the first objective. As with the'study
process, the summary first examines the existing system of air-
ports in the two county area. Next a summary of forecast demand
i` is piovided. Demand is then compared with capacity both in terms
of total capacity and the geographic description of available
airport capacity.
THE PRESENT SYSTEM OF AIRPORTS
Figure one indicates the configuration of the present system of
airports serving Linn and Johnson Counties. The major facility
in the two counties is Cedar Rapids Municipal Airport, located
in southwest Linn County. Cedar Rapids provides air carrier
service for the region including Linn and Johnson Counties. Cedar
Rapids is also the largest general aviation airport in the two
county area. Iowa City is a general aviation airport serving
Iowa City and the southern one-half of Johnson County. Iowa City
presently is primarily used by aircraft such as single engine
h'
Ll
IFI
EXISTING AIRPORTS Figure
01 3 a LINN AND JOHNSON COUNTIES
SCALE IN MILES
0 0
M
light twin engine reciprocating aircraft,.and some turbojet air-
craft. Demand not served by the two publicly owned airports is
served by private airports. There are presently ten private air-
ports in the two -county area; seven including one Heliport in Linn
County and three in Johnson County.
•. . FORECAST OF AVIATION ACTIVITY
i
Forecasts of aviation activity were prepared beginning with an
overall analysis of the -two counties. The following is a summary
of aircraft activity in the two counties.
A SUMMARY FORECAST OF AIRCRAFT ACTIVITY
LINN/JOHNSON COUNTIES
Early in the study it was concluded that all future air carrier
activity could be accommodated at Cedar Rapids.- Thus air carrier
facilities would be concentrated at Cedar Rapids.
General aviation based aircraft and aircraft operations would
distribute within the two counties according to the location of
available airport facilities. Forecasts were developed .to esti-
mate existing and future general aviation activity by county.
' Linn County
Johnson Count
Year Air
Carrier
Military
General
Aviation
General
Aviation
Total
Aircraft
Operation
1975*,
21,089
688
132,000
55,000
208,777
1980
25,500
1,200
176,000
73,000
275,700
1985
26,800
1,500
219,000
91,000
338,300
1995
31,100
•3,000
316,000
126,000
476,100
*
Figures
shown for
1975 are actual
Early in the study it was concluded that all future air carrier
activity could be accommodated at Cedar Rapids.- Thus air carrier
facilities would be concentrated at Cedar Rapids.
General aviation based aircraft and aircraft operations would
distribute within the two counties according to the location of
available airport facilities. Forecasts were developed .to esti-
mate existing and future general aviation activity by county.
FORECAST OF REGISTERED AND BASED AIRCRAFT
r
Total Linn &
r .
Linn County
Johnson County
Johnson County
Registered Based
Registered Based
Registered Based
1975*
198 189
88 84
286' 273
1980
248 235
110 104
358 339
1985
285 274
128 121
417 395
1995
384 372
167 158
551 530
*1975
registered aircraft
data is actual,
based
aircraft data estimated.
j
7.
FORECAST OF GENERAL
AVIATION AIRCRAFT OPERATIONS
Year
Linn
County
Johnson
County
Total Aircraft
Operations
•
1975
132,000•
55,000
187,000
1980
176,000
73,000
249,000
1985
219,000
91,000
310,000
,•
1995
316,000
126,000
442,000
r
r
0 0
E
Forecasts for the two publicly owned airports were generated also.
FORECAST OF BASED AIRCRAFT AND
AIRCRAFT MOVEMENTS
IOWA CITY
Based Aircraft
Year Aircraft Movements
1977 53 45,000
1980 57 55,000
1985 67 68,250
1995 87 94,000
These forecasts were accomplished to provide the basis for
determining the adequacy of the existing'two airports to meet
anticipated demand.
x
FORECAST OF AIRCRAFT OPERATIONS
CEDAR RAPIDS MUNICIPAL AIRPORT
Aircraft Operations
P'r Calendar
Air
Carrier
Aviation
Year
Scheduled
others
Tota
1976*
16,187
5,648
21,835
1980
19,700
5,800
25,500
1985
20,400
6,400
26,800
1995
24,100
7,000
31,100
Actual
General
Aviation
Military
Total
107,260
688
129,783
118,600
1,200
145,300
142,500
1,500
170,800
186,000
3,000
220,100
0 0, 6
SCHEDULED DOMESTIC ENPLANED PASSENGERS
CEDAR RAPIDS MUNICIPAL AIRPORT
'
Calendar Enplaned United States Cedar Rapids
Year Passengers Enplaned Passengers %
of U.S.
1975* 193,904 188,495,900
0.103
.
1977 235,000(Est)
1986•' 289;900' 276,100,000
0.105
_
1985 321,000 300,000,000
0.107
I c
1995 440,000 400,000,000
0.110
*Actual
DEMAND VS CAPACITY
Existing as well as forecast demand was compared with
airport
capacity to determine the need for additional airport
facilities.
It.was found that the two publicly owned airports with
no im-
provements will not provide enough total capacity for
the system
by 1995. Also the two airports would probably not serve the area
LL;
to the north of Cedar Rapids. This area is presently
served by
private facilities. Thus the geographic distribution
of pub-
licly -owned airport facilities results in a service deficiency
to the north of Cedar Rapids by the year 1995.
,
ij4
1.z<
DEMAND SUMMARY - STUDY AREA
Aircraft Operations
Based General
r,r
Year Aircraft Air Carrier Aviation Military
Total
1975* 273 21,089 187,000 637
208,777
1980 339 25,500 249,000 1,200
275,200
_
1985 395 26,800 310,000 1,500
338,300
1995 530 31,100 442,000 3,000
476,100
j
*
7.
Actual
i • •
DEMAND SUMMARY - LINN COUNTY
_
Based Aircraft
Aircraft
0 erations
1980•
104
Year
ase
Aircraft
Air Carrier
enera
Aviation
Military
Total
1975*
189
21,089
132,000
637
153,726
1980
235
25,500
176,000
1,200
202,700
1985
274
26,800
219,000
1,500
247,000
- 1995
372
31,100
316,000
3,000
350,100
*Actual
0
DEMAND SUMMARY - JOHNSON COUNTY
Year
Based Aircraft
1975*
84
1980•
104
1985
121
1995
158
*Actual
Aircraft Operations
55,000
73,000
91,000
116,000
7
. 8
•
Capacity calculations for the two airports in the existing system
are as follows:
-
J _
PRESENT AND FUTURE AIRPORT CAPACITY
Cedar'
Rapids 'Municip'al
Airport
'-'Linn County
60%
PHOCAP*
Year
PANCAP*
PANCAP
TAW VAW
1975
237,400
142,440
49 84
1995
225,800
47 76
'. Iowa
City Municipal
Airport -
Johnson County
_
60%
PHOCAP
��. Year
PANCAP
PANCAP
IAW VAW
1975
145,000
87,000
15 94
1995
150,000
19 90
Total current system capacity utilizing the existing facilities
available at the two publicly -owned airports is approximately
382,000 annual operations. A comparison with the above table
reveals that the municipally -owned system of airports would be
y` approximately 100,000 annual operations under capacity in the
year 1995. The origination of the under -capacity situation will
1. be in Linn County where future capacity without airport improve-
ments will be approximately 226,000 and demand approximately
350,000 and will thus be in a capacity shortage situation total-
ing about 125,000 in the year 1995. One airport in Johnson
County will provide ade uate total capacity for the county.
*PANCAP - An acronym for Practical Annual Capacity
PROCAP - .An acronym for Practical Hourly Capacity
IAW - Instrument Aviation Weather
VAW - Visual Aviation Weather
y
In both cases forecast demand exceeds the 60 percent planning
standard set by the State and FAA in their respective system
planning criteria. These standards indicate that planning for
additional capacity should begin when present use exceeds 60
percent of PANCAP.
Additional capacity in the system for general aviation aircraft
operations could be provided by adding a parallel runway at
Cedar Rapids Municipal Airport. This would not solve the problem
of demand in the area to the north of Cedar Rapids, but it should
provide ample capacity at the Municipal Airport.
- Existing airports in Johnson and Linn Counties were examined to
determine their ability to provide service in the future. Figures
2 and 3 illustrate the existing two publicly owned airports in
the -two county area.
CEDAR RAPIDS•MUNICIPAL AIRPORT
It is expected.that Cedar Rapids Municipal Airport will be able
to provide certificated air carrier service for both counties
during the forseeable future. The airport is well located to
minimize impact on urban area. Figure 2 illustrates the expan-
_ Sion potential is excellent and a considerable program to upgrade
_ and protect the airport during the next four to five years is
underway. The primary areas of concentration are approach and
clear zone protection through land acquisition and zoning, ex-
panded runway system capability including extension of both the
primary (east -west) and the crosswind runway (northwest -southeast)
and extension and upgrading of the terminal area.
With a good program of approach zone protection and airport
- development Cedar Rapids will provide air carrier requirements
for the region during the next twenty years and.beyond. Also
general aviation in the southern one-half of Linn County will
' .. :�
' �1 �:u.n
._ ...... �- 1
i
I a
y
v
{
•IL
r -<
ih`
i
/ y A
,,ryrye�
ooxm
ooxm
ooxm
}}
J* 1pla. P11Y
yf• •
i `ria
-
: r •. .,-i
•�
0
far f '
;
.01
� t
�a4.1`'rlr
SING I ISI PORT & ENVIRONS
Figure
g '
'RAPIDS MUNICIPAL AIRPORT-
G
•
- be well serviced by Cedar Rapids. This,.aspect of aviation i.e.
general aviation should be encouraged at Cedar Rapids because
concentration of activity, ensures more manageability of aircraft
operation and less overall impact on the environment.
I
IOWA CITY MUNICIPAL AIRPORT
Iowa City Municipal Airport has relatively limited potential for
expansion. This has resulted from urban encroachment around the
airport particularly in approach areas. The location of the
airport at Iowa City posed no environmental or safety problems
in 1920 when it was inspected by the postal service and declared
the best site for an airfield. Succeeding years have brought
urban growth and virtually no protection for the airport at
Iowa City.
A final decision regarding Iowa City Municipal Airport should
await a Master Plan Study and local determination concerning
the degree to which aviation service will be provided at Iowa
City. Some observation concerning the facilities can be made
in the analysis however. It is probable that the runways at
Iowa City cannot be extended at reasonable cost. It is also
probable that preservation of the existing runway system and
some protection in approach areas will be costly and will result
in a facility which will not completely serve future demand in
the Iowa City area even then. This will be particularly the case
for aircraft in the business jet category.
It is certain that demand for additional runway length will in-
crease during the next twenty years. If additional runway
length ip not provided and the demand by business jet aircraft
is served elsewhere, continued urban development around the
airport will make operations by the other aircraft using the
airport increasingly incompatible with the community from an
environmental and a safety viewpoint.
`t
r
ly
i j- m• , .� r'y r:� i f i f :a.
pw
1
10
35
1j r 1 1
,
i ..o. . ./n~'SJ't yy�• is F t
r
L.al..lv?'�L�3+Y• 8,�r,aa\'b+:..`.t.!_. �.VIL`. y~�1 Y.'�r1w��.'"'�.14.� (G4G4it1 lT'L2.lCv:.::1 .. ....tl1i.... wAil
'00 Figure
EXISTING AIRPORT &ENVIRONS
- ° Soo 10°° IOWA CITY MUNICIPAL AIRPORT
I
SCALE IN FEET
F
7
F
• • 13
This study is intended to address the role of the airport in
terms of future anticipated demand. It may well occur that the
community would desire to limit growth in airport facilities
and thus service. This shall be a community decision accomp-
lished in the light of a Master Plan Study.
Four alternatives were'evaluated in the analysis of airport
system alternates. They are as follows:
1. The first alternative would be to "do nothing" develop no
new airport to the north of Cedar Rapids and to maintain
Cedar Rapids and Iowa City in their present roles, i.e.
air carrier and general aviation utilities.
2. The second alternative envisioned adding a utility airport
to the north of Cedar Rapids to serve the small general
aviation aircraft based in that area. Iowa City would be
upgraded -to a Basic Transport (business jet) facility
and Cedar Rapids would continue in its present role.
3. A third alternative evaluated would develop both Iowa City
and a new airport to the north of Cedar Rapids ultimately
as basic transport facilities, while maintaining Cedar
Rapids in its present role.
4. The fourth alternative recommended that Iowa City be planned
as a utility airport and that a proposed utility airport
be planned to the north of Cedar Rapids. With this plan,
virtually all turbojet activity would be accommodated at
Cedar Rapids.
k` The primary element affecting the recommendations within this
report is aircraft demand. Other factors considered in the
the analysis process were; conformance with state and federal
• 0 14
system plans and local planning efforts. Ongoing processes which
will. have an affect on the actual development of an airport
system in the Linn/Johnson County area.include the environmental
impact of proposed airport development, local desire relative
to aviation service needed and cost of development. As an
example, at Iowa City there is some question as to whether the
airport could be expanded to meet anticipated demand. This
situation requires further study and the outcome of that study
will affect the role that Iowa City's airport will play in
the system.
Figure four indicates the system of airports recommended as best
serving the aviation needs of the two -county area. In this
approach, air carrier activity will be centered at Cedar Rapids
and will serve the area for the foreseeable future. Iowa City.
would be developed as a basic transport (business jet) airport.
A new publicly owned airport would be planned to the north of
Cedar Rapids to serve the smaller general aviation aircraft
located in that area.
-77—il
—7 177 7
LINN
momic-LI.0
; I , 7
A
TON I'N": IA
7,
END D--
- I I
971\1 3,c
J
.I Ihhd
L
C,m,
�irY•�nl),I -Co h.,
CITY \]
F
7-
MUSCATIN
Figure
YSTEAlA 4'
REC NINI
NEW-
AIRPORT'-
�MA
j
E
J Ict
=0 L 23
l•a,
oy: btb`�R RAPIDS
ILL
0
r
k r, i I
rl
10 c
' mit"mvg
J. F—_
-LEGU36- HNSON
—ROLE:`
-OPERATIONAL, 7j_ u-S-JLc.� -
Al
-,��Alll CARRIER
�BA'SICST�4NS'00RT j
of
GENERAL UTILITY ILItY'(')l:'
c
PRIVATETy '0
! UtILI
V07 SELECTED AIRPORT S
01 3
SCALE IN MILES
AGENDA
IOIVA CITY PARKS AND RECREATION COMMISSION
RECREATION CENTER ROOM B
SEPTEMBER 14, 1977 - 7:30 P.M.
7:30
- 7:35
p.m. -
Approval of the Minutes of the August 24, 1977,
meeting.
7:35
- 7:45
p.m. --
Public discussion, Committee reports.
7:45
- 8:00
p.m.
Skateboard area Ethan rox.
8:00
- 8:10
p.m.
Plum Grove Acres Schmeiser, Boothroy.
8:10
- 8:30
p.m.
Land Acquisition Showalter.
8:30
- 9:00
p.m. -
Riverfront acquisition - joint meeting with
the Riverfront Commission.
9:00
- 9:10
p.m. -
Political strategy - Cilek.
9:10
- 9:20
p.m.
New library facilities - Eggers.
9:20
- 9:30
p.m.
Election of officers.
9:30
- 9:40
p.m. -
Chairperson's Report.
9:40
- 9:50
p.m. -
Director's Report.
9:50
p.m. --
Adjournment.
36ga;1
0
Minutes of Staff Meeting
September 7, 1977
0
In last Friday's packet the City Council received information about the citizen
survey. Copies of this material should also go to the department heads since
this will be used as a guide at the Council's goal setting meeting. The depart-
ment heads were encouraged to page through this material.
The City Manager asked for questions from the staff concerning the urban renewal
memo which went out this past Friday. It will be very necessary that the schedule
as outlined in this memo be adhered to. If any department heads are to be out of
town during this period, please notify the City Manager. Paul Glaves will coordi-
nate the process. It is expected that no press releases will be issued during the
process unless a proposal is rejected and the bidder is notified.
The staff was asked for ideas as to how employees who are not in the bargaining
units could have input on personnel policies, fringe benefits, wages, etc. After
a brief discussion, it was determined that the Personnel Specialist would collect
information from the exempt employees. Then the City Manager, working with the
Personnel Specialist and Human Relations Director, will work out a method to
enable all exempt employees to have input.
The departmental referrals from the formal Council meeting were distributed to the
staff (copy attached).
Additional referrals:
The Director of Housing and Inspection Services was requested to contact
Max Yocum regarding the junk which is collecting at his house on Gilbert
Street.
The Director of Community Development was requested to prepare a memorandum
to go in Friday's packet to the City Council. This memo should contain
extracts from the environmental review of the post office property regarding
various levels of remodeling and the costs. The City Council would like to
discuss this on Monday, September 12, 1977.
The Director of Housing and Inspection Services was requested to be at the
formal Council meeting on September 13 to review his memorandum regarding
costs of implementing the landlord/tenant ordinance.
FORMAL SEPTEMBER 6, 1977
DEPARTMENT REFERRALS
W
DATE
REFERRED
DATE
a toLr
SUBJECT
RECD
To
DUE
g
COMMENTS/STATUS
ME
w cc
a
4 members represent technical positions_
Indicate persons holding technical posil
ons
Continue to indicate who these people `
,on the Resourse Conservation Comm
9/6
CTY MGR
are so when terms end it is not for ott
Cty Clerk $ Cty Attorney resolve
9/6
CTY ATT $
records of Executive Council Sessions
CTY CLRK
Report to council at formal meeting 9/1
Ct
C1
kRefer petition to Parks and Rec comm
Ethan Fox 9?0 River Street presented
CTY CLRK
for discussion at next regular meeting;
petition requesting a safe place to
and report to the Council by the Comm.`.
skateboard.
9/6
PARKS 8 REC
.ODAI
Nancy Stellwagon, 1409 Cedar, presented
petition requesting sidewalks on Davenport
,St from 1/2 blck E of Reno St E to exisl
Lng
St and Cedar St; and on Cedar St from
.Pleasant St E to existing sidewalks.
9/6
PUB 11RKS
assess to property owners
In reference to the Landlord Tena -
,Legal opinion regarding arrest for canv
sing
Ordinance, many individuals will be
for political action.
9/6
LEGAL
Police
canvassing for support.
'Distribute copies of the bill 0448 and
#525 to council in Friday packet
9/6
CTY MGR
(NIrs Passmore will bring in)
Resolution approving preliminary plat
Don Schmeiser will check to determine
of Mt Prospect Part IV
9/6
CO�A1 DEVEL
.
if the prelim plat has been approved,
P $ Comm
if not it will Po to P F Z for recommen
ations to the City Council.
Status of amendment to Zoning Ordinance
,that relates to setbacks
9/6
COW DEVEL
P f Z COMM
SUBJECT
DATE
RECD
REFERRED
To
DATE
DUE
¢ wQ
� :3o
~PW
w cc
rr
a
COMMENTS/STATUS
'Public Hearing for Model Code for Energ
:,Conservation Fa Building Construction
9/6
HOUSING
CTY MGR
Refer to Board of Appeals for recommend
and Schedule for informal council
meeting before OCT 4
Kent Angerer'="' 1231 E College
to Reso Eons
/6CT
__appointed
send, appointment letter
Schedule street sweeper before 8:30 a.m
to avoid traffic.
9/6
PUB WRKS
Report on bridges to council
9/6
PUB IVRKS
Govenor Street Bridge
Court & Muscatine
Cty Mgr E Dir of Parks discuss availabi
of land SO of Sycamore for park use
'ty
9/6
PARKS
CTY MGR
Parks 8 Rec Comm discuss need and use ".
in this area of Iowa City. and report
to the City Council
Council Vote on Ordinanceto rezone a
tract of land(Barker property) after
1 City Development Board 8 State review
9/6
COMM DEVEL
Council discuss State Transit Gr t
Monda�S e er
2
9
PUB RKS
CTY
°e wrant� goes agenda
Storm (Vater Management Ordinance
9/6
PUB WRKS
CTY MGR
3rd consideration Sept 20
Uniform Fire Code.
9/6
FIRE
Is there a grandfather clause for
o00 gallon portable tank?.
&77 09)n5h-"c IL441 ¢,
FORMAL SEPTEMBER 6 page 3
DEPARTMENT REFERRALS
SUBJECT
DATE
RECD
REFERRED
To
DATE
DUE
W LU
Q W%
2
w 2
Q
e
0 -
COMMENTS/STATUS
Send Council reports on Council on
?Aging priorities in Friday Packet
9/6
CTY MGR
Dirt Oiling Policy/Scott Blvd
9/6
PUB WRKS
Schedule for informal session.
z�-
�v*
,5Vb �u
6i
/eDennis
Den
w/l
P
MINUTES
CITY/UNIVERSITY MEETING
AUGUST 16, 1977
The meeting was held in Room 420 North Nall. Persons present were
Dick Gibson, Dennis Kraft, Ray Mossman, Dick Plastino and Rosemary Vitosh.
1) Urban Renewal -- Mr. Kraft reported that October 1st, 1977, for
the acquisition of Parcel 95-2 continues to hold.
2) Finkbine Bikeway -- It was reported that Mr. Kraft and Mary Ann
Milkman had met with Glenn Boutelle from the Engineering and Construction
Services of the University and determined that if the scope of the bikeway
project were to be expanded, the first priority would be to develop a
connection roughly from the intersection of Rocky Shore Drive and 6/218
south to a point where it would intersect with the east/west bikeway.
Mr. Boutelle has written the Department of Transportation requesting
permission to make this adjustment.
3) Street Signing -- Mr. Gibson reported that contracts for fabrication
and installation of the street signs have been awarded and that the signs
are now in the process of being fabricated. It was agreed that he would
check once again with the City Engineering for specific locations.
4) Comprehensive Plan -- At the present time the citizen participation
phase of the Comprehensive Plan has been completed and the City staff and
the Comprehensive Plan Coordinating Committee have devised a list of issues
and alternative solutions which will guide the planning process. It is
anticipated that the City Council will make a final decision as to which
issues and alternative solutions are to be reviewed in depth at their
meeting of August 22, 1977.
3685' �
• 2
•
It is assumed that the impact analysis will be completed and approved
by the City Council in October, and that a draft of the Land Use Plan will
be completed during the month of November. The Comprehensive Plan approval
has been targeted for the end of the year. Plan lmplcmuntation measures
including the revised zoning ordinance and amended sub -division regulations
will be carried out during the first part of 1978.
5) Melrose Avenue -- The Micro Origin and Destination Survey has been
completed. Copies of this were given to the City representatives and
additional copies will be coming from Craig Sonksen, the Institute of
Urban and Regional Research representative who authored the report.
6) Buses -- Mr. Mossman reported that the University is experiencing
considerable difficulty in disposing of the used buses. Bid for their
purchase will be opened the second time August 22, 1977.
Mr. Plastino reported that the City Council will be considering a
number of alternatives for improving the City bus service. Which of these
alternatives will be selected is yet to be determined.
7) Transit Route Signs -- Mr. Plastino reported that the Iowa City
Transit Department has developed route signs which they wish to place on
all four corners of the intersection of Washington and Clinton. Mr. Gibson
will look at the signs and make comment concerning the possibility of
locating the sign on the northwest corner of that intersection.
8) House Moving Ordinance -- Mr. Mossman indicated that he was interested
in knowing what conditions for moving a house that the City may have which
could be a condition of contract award for an individual who is bidding on
a University structure for demolition or removal. This would include many
types of permits that are required for routing, building, etc. Mr. Kraft
is to follow-up on this and report his findings.
9) Univers ity_Tj k. ng Ramp -- As reported recently in the press,
this ramp is now in operation and the preliminary fueling is that it is
a highly satisfactory structure insofar as case of parking and circulation
is concerned.
10) Modular Married Student (lousing Units -- Mr. Gibson reported that
due to the recent rainy weather progress on these structures is delayed
approximately one week. Target date for occupancy is now approximately
September 1st.
11) Grand Avenue Median -- Mr. Plastino brought up a consideration
of the possibility of a joint project to improve the median strip on Grand
Avenue from Riverside Drive north to the Athletic Office Building. This
particular project presents some difficulties because of the large number
of utilities that are in the median strip. Further consideration will be
given to the project.
MINUTES
RALSTON CREEK COORDINATING COMMITTEE
August 31, 1977
MEMBERS PRESENT:
Glenn Boutelle
Florence Stockman
Carol deProsse
Dick Plastino
Larry Padget
Chet Orelup
Jane Jakobsen
Jim Hall
Helen Kavanaugh
Bruce Glasgow
Julie Vann
Roxanne Haldeman
w
The Consultant gave an update on the status of the interim projects. These
jobs are sdheduled to be•bid September 15. The Consultant also presented a
rough draft of the final watershed management plan.
A question was asked whether input had ever been received from Regina High
School about Hickory Hill Park. It was stated that although a presentation
had been made to the school board of Regina no formal communication had been
received from the school board.
The Consultant presented a map showing potential storage areas downstream of
the Hickory Hill and south branch detention structure. They were very minor
in size and would provide for only a three to five percent reduction in flood
flows.
The Consultant then presented floodplain maps showing structures that would
need to be taken to accomplish channel improvement.
Jim Hall said rock was being dumped in the creek near the east side of First
Avenue. It was stated that this would be looked at to see if there had been
violation of floodplain ordinance.
There was further discussion about the channelization and the unpopularity of
this particular alternate. The Consultant stated that he did not know of any
other feasible alternates and he would be interested to hear additional ideas.
There was discussion about acquisition of houses and setting up a revolving
fund for purchase of said houses from either General Obligation or HCDA funds.
It was suggested that the Legal Department look into whether this could be
done with GO••bonds.
Another meeting .was set up for 7:30 p.m., September 21.
DirectorI4 Public Works'
J
parks & recreation
adepartment
MEMO
to: Dennis Showalter, Director from• Bob Howell, Park Supt.
re: August Monthly Report date: September 6, 1977 /
I. Work Projects (park areas)
C•
E
A. Completed installation of slide and steps at Pheasant
Hill Park.
B. Installed new drinking fountain in Reno Street Park.
C. Cleaned up storm damaged trees.
D. Constructed borders around new play equipment areas and
filled them with sand.
H. Prepared, fertilized, and seeded new landfill area with
K-31 fescue.
F. Installed plant identification markers along nature trail
in Hickory [fill Park.
G. Removed asphalt base from tornado slide in North Market
Square Park and filled with sand.
H. Enlarged asphalt basketball court in College Green Park.
I. Built new ramp for handicapped at the west entrance to
the Recreation Center.
J. Installed new hair dryer in men's shower room at the
Recreation Center.
K. Performed regular park maintenance operations.
II. Work Projects (other areas)
A. Sludge hauling to park areas for Pollution Control - 8
hours.
B. Painting at Recreation Center - 42 hours.
C. Maintenance of Washington Street plantings - 61 hours.
D. Downtown cleanup - 29 hours.
E. Construction of TV cabinet for Recreation Center - 28
hours.
III. Administration, Miscellaneous
/of
A. Met with school officials at Horace Mann regarding
tornado slide on August 3.
B. Met with Engineer on ramp at Recreation Center on
August 4.
C. Wedding ceremony and reception at Hickory Hill Park on
August S.
D. Proctor and Gamble annual picnic in City Park on
August 6.
E. Attended Department Head meeting for Director on August 17.
F. Owens Brush annual picnic in City Park on August 20.
G. Division Head meeting with Director on August 29.
3 686 1
IOWA CITY PARKS AND RECREATION DEPARTMENT
eRecreation Division
August Report
1977
by Robert A. Lee, Superintendent
A. Administration
1.
August is a month of change and shifting gears for the Recreation
Division. Programs for summer are ending and planning for fall takes
place. Some of the staff involvement follows: closing out records on
summer activities and part-time help and interviewing and hiring fall
part-time people;sorting and storing equipment and supplies used during
summer; planning schedules, program changes and adjustments for fall;
designing and circulating fliers and brochures advertising fall services;
preparing news releases for upcoming programs and events; refurbishing
the Center during slow use periods.
2.
Teri Rutherford began work as a custodian replacing Chris Whitty who
moved out of town.
3.
The program staff met with Mary Masher, commission member, on August 2
to discuss problems and get her views on services.
•
4.
The 2 University of Iowa recreation interns, Kathi Henely and Donna
Rasley completed their summer work with us.
5.
A third leisure needs survey was made by Donna Rasley and the compilation
of the results has been printed for distribution.
6.
Public registration for fall class activities in the arts, fitness,
racquet ball and swimming began on August 15. Classes will begin
on September 12 and September 17.
7.
Jean Spector began work on the ASERP programs for fall.
B. Physical
and Aquatic Activities
1.
Mercer Park pool closed for the season on August 28. City Park pool
will remain open through Labor Day but not opening until 4 p.m. week
days. Mercer Park pool will be used during September for P.E. classes
from South East Junior High school.
2.
The Recreation Center pool was closed August 22 - August 28 for cleaning.
Other work done included: repainting railings, walls and deck, installing
new diving board stand and scrubbing the filter elements. Public school
maintenance personnel installed 6 starting blocks at the south end for
swimming teams. The pool opened on the fall schedule August 29. The
•
hours are the same as last school year except we will be closed on
Saturday afternoon (budget cut).
5(0962 1
• 2 0
Recreation Division August Report Continued
3. Plans are being developed for a pilot soccer program for elementary
age children somewhat in coordination with the ASERP program. •
4. A stroke clinic for adults was held in the Center pool in the mornings
after the lessons were over for the season.
5. The pool tables were recovered by staff.
6. The adult softball leagues ended the season early in August with
playoffs due to ties.
7. A free swim test session was held at City Park pool on August 12
to help parents place children in the proper fall classes.
C. Special Programs
I. Jan Lown is now writing and mailing a monthly newsletter called SPIN.
2. Swimming classes for physically handicapped were started on Saturday noon.
3. Mercer pool was opened in the morning during the month for recreational
swimming on Wednesday and Friday.
4. Special activities were held during the month in lieu of the regularly
scheduled classes and activities held during the early part of the
summer and before fall activities begin in September. These activities
included: new games and folk dancing, crafts, first aid mini course, •
stories, native American activity, Press Citizen tour and a Children's
Museum tour.
5. Other events were a sock hop, a pontoon boat ride and a trip to Adventureland.
6. The PEER group for emotionally disturbed adults met all summer and is
an ongoing activity on Sunday afternoon and Thursday evening.
7. A new activity of Art was started for the physically handicapped teenagers.
This met on Tuesday and Thursday during August but will be held on Thursday
evening only in the fall. It will be expanded to include adults as well.
D. Cultural and Social Programs
1. The "Troupe", children's drama group performed at most city playgrounds
during the summer and concluded with a performance at City Park followed
by a party for the families of the players. A successful activity to be
continued again in the fall.
2. The "Kitchen Jugs", senior citizen kitchen band group, is preparing for their
first performance in the mini park on September 7.
3. The senior citizens will be taking a trip to the Old Settlers and Threshers
Reunion in Mt. Pleasant on September 1.
n
LJ
3 0
Recreation Division August Report Continued
4. Plans are also finalized for an over night trip to Milwaukee for Golden
• Age members in late September.
5. A bus load of people went to a Cubs baseball game in Chicago on August 13.
6. An overnight bus trip to Kansas City on August 13 and 14 was delayed in
leaving due to a bus mix up. They attended a Chiefs football game and a
visit to Worlds of Fun.
7. Another Cubs trip is filled for September 10.
E. Misc.
1. The 10 playgrounds programs closed on August 5.
2. The north boiler of the Center was re tubed.
parks & recreation MEN10
Sdepartment
to: Dennis Showalter, Director from: Billie Hauber, Superintendent
of Cemetery -Forestry
re; August Monthly Report date: September 1, 1977/
I. Operational
E
A. Interments
1. Ashes
2. Regular -weekdays
3. Saturday
B. Lot Sales
C. Lots Re -purchased
II. Maintenance
III
1 @
$25
$
25.00
8 @
$125
$1,000.00
1 @
$145
$
145.00
2 @
$175 ea.
$
350.00
TOTAL INCOME
Tf
1.0a'
0
$
00.00
TOTAL PAID OUT
A. Forestry (inside Cemetery) 23 hours.
B. Forestry (outside Cemetery) 102 hours.
C. Cemetery (general grounds maintenance) - 405.50 hours.
D. Cemetery (general shop $ office maintenance) - 11.25 hours.
E. Preventative maintenance (vehicles, mowers, etc.) -
34.25 hours.
F. Lot locations, lot sales, and related records - 24 hours.
G. Outside mowing and/or grounds maintenance - 89.25 hours.
H. Funeral time (regular) - 106.75 hours.
I. Funeral time (overtime - actual hours) 6.hours.
TOTAL - 802 hours
Budgeted Items and Special Projects
A. Budgeted Items
1. Gates finishing - 1 hour.
2. Dog sign installation - 2.5 hours.
3. Paint gas shed - 1.5 hours.
4. Pin out lots in Oak Green - 20 hours.
B. Special Projects
1. Repair vandalism of Hickory Hill fence - 2.75 hours.
2. Repair vandalism of Cemetery gates - 28.75 hours.
TOTAL - 56.5 hours
Cemetery -Forestry Division
August Monthly Report
Page 2
IV. Contracts and Specifications
A. Cemetery monument repair 98% completed but not billed
as yet.
B. Forestry Contracts:
1. 78-8710 - awarded to Noel's:
a. Trimming - 166 trees @ $15.85' _ $2,587.00.
b. Removal - 15 trees @ $82.75 = $1,241.50.
c. Extra stump removal - 3 @ $11.67 - $35.00.
2. 78-8710#2 - partially awarded to Noel's who was the
only bidder:
a. Removals - $25.00 @ $82.66 = $2,066.50.
b. $600.00 bid for two removals and the balance used
for selective trimming inside Cemetery.
c. No bid for trimming.
C. Plant replacement on City streets - contract to be let
in September. •
D. Cemetery water line - no action.
E. Cemetery roof - no action.
V. Special Projects - Superintendent
A. Weed Ordinance - no action.
B. Transplanting 7 trees within the Cemetery - Gilmer Woody
with tree spade at $25.00 each.
C. Complaints solved during August:
1. Forestry connected - 79.
2. Weeds - 113.
3. Additional complaints being processed currently - 90.
D. Genealogy requests - 15 - 15 hours time.
E. Neighborhood Development Plan with Community Development.
F. Sanitary and storm sewer "cave-ins" with Pollution Control.
G. Park planting plans with Horticulturist.
H. Mormon Trek Project with Engineering.
I. .Represented Director at Manager's Staff meeting.
J. One Director/Division Head meeting.
K. Problem with lack of contract bidders now under consi-
deration with Administration.
L. Burial Permit problem with Legal Department.
VI. FY 78 Goals
A. Cemetery Goals:
1. All ongoing except improvements earlier noted.
Cemetery -Forestry Division
• August Monthly Report
Page 3
VII
/ef
n
U
2. Efficiency report - total hours = 913*
a. Regular duties 802 hours.
b. Special duties 56.5 hours.
c. Rest periods - 54.5 hours.
TOTAL HOURS - 913
22% of crew's actual working time spent outside
Cemetery.
B. Forestry Goals:
1. Individual "door hangers" delivered to each household
adjacent to tree work on both tree contracts.
2. Additional trimming contracts prepared and ready to
mail out.
3. 951 of tree removal budget allocated to Noel's and now
just underway.
Items of Special Interest
A. Ralph O'Brien retired.
B. Parks and Recreation Commission unanimously voted not
to have an entrance into Hickory Hill Park from Oakland
Cemetery.
C. Superintendent attended International Society of Arbori-
culture meeting in Philadelphia while on vacation.
* This figure doesn't reflect any time of the Superintendent of
Cemetery -Forestry.
0 9
POLICE DEPARTMENT REPORT
August, 1977
General
Total requests for police service slightly exceeded the
prior month, 2186/2249. Arrests for all offenses nearly
doubled in August, probably reflecting an increase in
traffic and parking violations occasioned by the re-
opening of the University. Additionally, personal
injury and property damage auto accidents were up
somewhat. Sex offenses increased by a total of eight
over the previous month and reported larcenies increased
by eleven. Forty-six cases were assigned to the
Detective Division for further investigation. Of these,
twenty-three cases were closed by investigation or
arrest, and twenty-seven arrests were effected.
Requests for Animal Control services were down slightly
from the same month of the prior year.
Statistical reports are appended.
Personnel
One employee was discharged from the Department and
another resigned. Both were employed as Clerk/Typists.
A listing of training schools attended since October, 1976
as well as those scheduled up through October, 1977
is attached. In summary, it indicates that a total of
35 Police Department employees attended a total of
twenty-nine conferences, schools of instruction or
special meeting, and that the opportunity to attend
the various sessions was pretty uniformly distributed
among all employees.
COMPLAINTS kECEIVED BY POLICE
1. CRIMINAL HOMICIDE
2. RAPE
1 3. ROBBERY
4. ASSAULT
5. BURGLARY.
'.'6. LARCENY
7. AUTO THEFT
OTHER ASSAULTS
9
'FORGERY AND COUNTERFEITING
10. EMBEZZLEMENT AND FRAUD
QL' STOLEN_ PROPERTY
12. WEAPONS
13. PROSTITUTION
14. SEX OFFENSES
`. 15. OFFENSES AGAINST FAMILY AND -CHILDREN
<� NARCOTIC DRUG LAWS
17.,`LIQUOR LAWS
18. DRUNKENNESS
DISORDERLY CONDUCT
20. VAGRANCY
21. GAMBLING
22. DRIVING WHILE UNDER THE INFLUENCE OF LIQUOR
23., VIOLATION OF ROAD AND DRIVING LAWS
•' 24. PARKING VIOLATIONS
n
.11,11. 10x111. VsUl. APR. NAY. Xi 1. JIIL.AUC. S -1P. CC' -7 fCc.'
0
1 0.
0 0
0 0
'0 1 0
1
3
2• 0
2 1
3 2
1
0
0 1
0 0 -
3 0
_
11
6
4 11
12 4
14
7
21
38
37 28
38 52
137
41
82
101
125 189
182 165
173
184
21
7
17 E4
39 24
25
18
0
0
0 0
0 0
0
0
4
7
6 9
10 1
4
5
32
25
9 17
16 12
13
5
0
1
0 0
0 2
1
0
0
0
1 1
0 0
p
O
i
0
0
0 0
0 0
1
0
5
9
12 6
2 8
13 121
1
39
31
45 38
47, 55
45 143
3
11
3 7
7 12
8 6
1
0
4 3
0 5
1 0
a
22
14
13 19
25 13
9
45
51
37 54
48 60
69 67
?
0
0
0 0
0 0
I p O
0
0
0 0
0 0
I p• 0
24
33
38 22
51 24 ;28 17
I
14
16
24 146`
47 43 '38 35
292
253
209209 1212031
153 1�
25. o!"{^, �'TOLACI02" 0. T?iAFFIC A'^.1 TIMOR VTaIIC]'T, LMIS:
2G.
=M ol•TEUSES:
[1 1 t 27. SUSPI 7
..u�. C_Oi::
23 MIST:
29. TOL';ID:
30. FATALJ'OTOR MIELE TRAFFIC ACCTOMITS:
31 FE"SOVAL INJURY IMo!l VFII'_CLE TRAFFIC ACCID:;MS:
•32. ' P.OPERTY DA!'l.Or lJoTolt MlICIL TROPIC ACCIDEITl'S:
33 OT!L:It TR1J'FIC ACCIPL•'IlTS:
3h. PJBLIC ACCIP'1175:
' 'I '35. ROM ACCIPE!ITS:
3G.
occarnTlol�nr, nccm'aI!Ts: •
i
37.
rI7rA!i!S ACCIDI7 l'S:
i
i 30.
104111 LkL: .
19,
SUICIDES:
<I,o. (SUICIDES
ATTLITrED:
33
S,TDEII DEATH AVD PODIFS FOIIIU):
•_.
1i2
sicy CARlm FOR:
143
lQ"ITAL CASE
" hh
DOi•T TI'JU'.ATS :
i
h5.
JIMMIILFS :
886.
831
KI.."1!IS^Illo
ITRO101IS:
._I
52
35
33
23
35
33
20
33
886.
831
958
1191
1143
1055
954
1025
19
29
'78
87
96
75
83
61
45
45
34
62
52
55
fi4
49
i
25
38
88
124167
'149126
L28
i
1
0
0
0
.0
o
0
0
I
14
14
16
28
19
24
26
30
269
128
116
142
127
127
16
147
0
0
0
0
0
0
0
0
0
0
0
1
1
0
1
0
1
0
0
.0
1
0
1
0
0
0
p
p
0
0
0
0
0
0
0
0
0
1
0
1
34
58
77
62
71
60
81
48
0
0
p
1
p
0
1
1
3
2
0
0
0
1
0
-1
1
3
1
1
0
4
3
O
1
13
6
5
3
4
0
0 .,
3
2
7
12
6
2
5
3
1
3
2
2
0
1
0
23,
32
62
76
78
88
55
4'
18
16
21
22
11
25
14
6
i
12
4
2
1
p
lo
p
0,
86
249
I i
028
1857
_08.5
2578
2521238171
ARRESTS MADE BY POLICE -
t, 1. CRIMINAL HOMICIDE
2. RAPE
3. ROBBERY
4. ASSAULT
5. BURGLARY
6: LARCENY - THEFT.
MOTOR -VEHICLE THEFT
OTHER 'ASSAULTS
•
9 '> ARSON .
10.r FORGERY AND COUNTERFEITING
11. FRAUD
2-: EMBEZZLEMENT
r
r13:' STOLEN PROPERTY Buying, Receiving, Possessing
i
14 VANDALISM
15 .WEAPONS Carrying, Possessing etc.
PROSTITUTION AND COMMERCIALIZED VICE
17 ,SEX OFFENSES
{ 18. 'NARCOTIC DRUG LAWS
19 '. GAMBLING
777777
20.,,.;OFFENSES AGAINST THE FAMILY AND CHILDREN
1 21. DRIVING UNDER THE INFLUENCE
22. LIQUOR LAWS
23. 'DRUNKENNESS
ryh Y( 1
7I. 1T,T0nnTOorV nnEmllnT
l
0
0
0
0
0
0
0 10
1
1
0
0
0
0
0 t-0-
--
1
0
p
0
0
0
2 0
I
2
8
4
6
3
3
7
0
0
2
0
3
1
1
2
1
8
9
15
9
12
7
4,
1
0
0
0
0
1
0
0
0
[ .
1
7
4
4''
3
3
j
p
0
0
0
0
0
0
1 0
1
0
0
1
2
1
1 2
3
2
0
0
3
0 0
0
0
0
1
0
0
0 0
8
r00
g
16
11
•12
8
4 5
3
3
2
0
5
0 0
0
0
0
0
1 0
0
0 I2
j
0
0
0
0
0
0
� I
0 10
'
i
0
0
3
0
0
1 0
0 10
i
1
4
0
2
5
3
2 127
I
0
0
0
p
0
0
0 0
I
'
0
0
0
0
0
0
1 0 0
I 1
15
17
1 15
16
28
14
1 16 13
1'
1'
0
p
0
0
2 0
10
9
9
116
17
a
I11
1 8 1 3
3
6
4
1
5
I 2
I
1 5
1
! 10 114
l�
' 25. VAGRANCY "
0
2
0
0
0 0
0 p
-26, ALL OTHER OFFENSES (Dog calls, Criminal Trespass, etc.)
34
47
1671
58
49 88
34 31
0
0
0
0
0 0
0 0
I
i+
27: SUSPICION
0
0
0
p
0 0
0 0
28. CURFEW AND LOITERING.
0
0
0
0
0 0
0 0
29. RUN AWAYS
�.
135
435
492
470
343 198
282 297
I
30—', TRAFFIC
1681
207
1597
1820
901 658
741 172
I
j
315 'PARKING
1902
26352331
2424
].3691008
123 213
L
•
TOTAL ARRESTS
I
el • f
A
1
1
I i
i
1
r
'
1
1 ;
�4
1
1
SCHOOLS •
Iowa City Police Department
October 5, 1976 Vehicle Theft Conference
Cedar Rapids, Iowa
October 7, 1976
October'll - 13, 1976
October
16 -
22, 1976
October.
19
- 20, 1976
October.25,
1976
(School-wis
cancelled)
October
27,
1976
9
1. Detective Fowler
2. Patrolman Sueppel
3. Patrolman Clime
Vehicle Theft Conference
Davenport, Iowa
1. Detective Young
2. Patrolman Lihs
3. Patrolman Clark
Iowa State Policemen's Conference
West Des Moines, Iowa
1. Sgt. R. Evans
.2. Patrolman Hazlett
3. Patrolman Sueppel
4. Detective Donohoe
First Line Supervisor's School
Cedar Rapids, Iowa
1. Sgt. L. Teggatz
2. Sgt. R. Evans
3. Sgt. D. Harris
4. Sgt. P. Harney
5. Sgt. T. Crowley
6. Patrolman Hazlett
7. Detective Cook
Supervisor and Effective Grievance .
Handling
Coralville, Iowa
1. Beverly Horton
Basic Narcotics Enforcement School
Camp Dodge, Iowa
1. Patrolman Moore
Legal Problems for Street Officers
Cedar Rapids, Iowa
1. T. Walden
2. D. Helling
3. D. Arkovich
4. F. Johnson
S. J. Fowler
6. L. Eastwood
•
•
SCHOOLS
-2-
November
3 -
4, 1976
Photographic Documentation
Wichita, Kansas
1. R. Murphy
2. W. Cook
November.
8
- 12, 1976
Pursuit Driving
Missouri
1. J. Hazlett
November
15
- 19, 1976
Criminal Investigation School
Cedar Rapids, Iowa
1. D. Spivey
2. J. Clark
3. A. Young
4. F. Johnson I
5. J. Fowler
6. P. Harney j
November
18,
1976
UCR Training
Cedar Rapids, Iowa
i
1. C. Williamson
2. K. Walenta
3. C. Stevens
November
29
- Dec. 10,1976
-Traffic Accident Investigation School
Cedar Rapids, Iowa j
Y
'
1. C. Lihs
2. D. Helling
3. M. Goldberg
December
6 -
17, 1976
Sex Crime Seminar
Southern Police Institute
Louisville, Kentucky i
t
1. C. Keating
2. T. Klug
December
6 -
10, 1976
i
Drug School i
Camp Dodge$ Iowa I
i
1. T. Walden i
i
T.
.. I
i
I
•
•
SCHOOLS
-3-
January
3 - 14, 1977
Scientific Investigation of Crime
Louisville, Kentucky
1. J. Linn .
2. V. Clime
January
10 - 13. 1977
Developing Police Computer Capabilities
Las Vegas, Nevada
1. W. Cook
February
14 -Mar. 25, 1977
Polygraph School
Philadelphia, Pennsylvania
1. W. Cook '
February
24 - 25,_1977
Legal Problems for Street Officers
'-
Cedar Rapids, Iowa
1. T. Klug
2. B. Neuzil
March 7,
1977
Management School
Camp Dodge, Iowa
1. D. Strand
March 20:-
22, 1977
National Juvenile Conference
Orlando, Florida
1. L. Eastwood
April 27,
1977
Traffic Safety Workshop
Des Moines, Iowa
1. R. Stika
2. C. Singleman
June 6 -
11, 1977
Kodak Law Enforcement Photo Workshop
Rochester, New York
1. A. Young
June 6 -
17., 1977
First Line Supervisor School
Camp Dodge, Iowa
1. F. Johnson
2. R. Cox
I
June 12 - July 1, 1977
August 1 - 19, 1977
SCHOOLS
-4-
Firearms Instructor Training
Camp Dodge, Iowa 1
1. E. Schultz
Advanced Traffic Accident Investigation School.
Camp Dodge, Iowa
1. C. Lihs i
Instructors Precision Driving Course
Ann Arbor, Michigan
1. L. Teggatz
Criminology School
Cedar Rapids, Iowa '
1. D. Sellers
2. J. Fowler
3. R. Evans
4. P. Sueppel
Fingerprint School Part # 1
Davenport, Iowa
1. Paul Sueppel
2. Dan Moore
3. M. Goldberg
Fingerprint School Part # 2
Davenport, Iowa
1. Paul Sueppel
2. Bill Kidwell
3. M. Goldberg
0 0
SCHOOLS
Iowa City Police Department
Page 5
Total of thirty five officers attended twenty nine conferences,
meetings or schools.
Captain Strand 1
Sgt.
Arkovich
1
Evans 3
Clark.
2
Sgt.
Clime
2
'Teggatz 2
Cook
4
Schultz
Cox
1
1
Donohoe
1
Spivey
Eastwood
2
1
Fowler
4
�Sue
g�
Goldberg
3
1
Hazlett
3
Helling
2
Horton
1
Johnson
3 .
Keating..
1
Kidwell
1
,
Sgt.
Crowley 1
Sgt.
Evans 3
Sgt.
Harney 2
Sgt.
Harris 1
Sgt.
'Teggatz 2
PATROL OFFICERS
Klug
2
Lihs
3
Linn
1
Moore
2 (1 cancelled;
Murphy
1
Neuzil
1
Schultz
1
Sellers
1
Singleman
1
Spivey
1
Stika
1
pel
5
�Sue
g�
3
Walden
1
m01d1'H _,��19�
This Ibnth is Month This Year Inst Year
(Tact Year) to Date to Date
Dog Ccr laints
Cat Complaints
Total Qxp2aints
Impounding Record
Voluntary (Dogs)
Pick up (Dogs)
Owner (Cats)
Stray (Cats)
Disposals
Dogs Adopted
Dogs Reclaimed
Cats Adopted
Cats Reclaimed
SUI DOGS
SUI CATS
P.T.S. Dogs
P.T.S. Cats
Al
Revenue /in dollars�.)
Adoptions
SUI
CIO
so r r
J 1s'
od
So
y oe
r
6,21
70 Co. . Ij
Tickets Issued
7,9,'v
Other'Animals Picked Up
Raccoon
Opposum
Bats _Ile
Birds, Fowl
Wild, other
Skunk
Livestock"
Other
q t7
/7
; /
19
195,
o
Dog Bites .
Other Bites
Cat Bites
3
Rabies (Confirmed)
C2
o
crt5
Dead Animals Picked
%43
YDo$S u. �
DumpedBikes
le
0 0
Sioux City shop center
appears headed for defeat
By BUD APPLEBY
awINMM smW NW
SIOUX CITY, IA. — The Sioux City
Council, which has twice given pre-
liminary approval to plans for a
proposed large
Sfeua Clry shopping center
here, apparently will
a �+oous defeat the measure
... nest Tuesday.
Councilman
Thomas D. Lindblom said Friday he
will .vote against the site plan, which
is scheduled for final consideration by
the council Tuesday. Lindblom had
supported the proposal when it was
approved by 3 -to -2 votes on two
previous occasions.
The other members of the five -
member council are divided on the
Issue. Councilmen Loren Callendar
and Donald Lawrenson strongly favor
the shopping center, and Mayor G.
William Gross and Councilwoman
Margaret Prahl strongly appose It.
Backers Jolted
Lindblom disclosed he had changed
his mind on the proposal Friday after.
Sean Roebuck and Co. Jolted backers
Of ■ multimillion downtown redeve•
lopment project by announcing it
would not build a new store in the
downtown area.
John M, Berg, manager of the
Sears store to the downown area, aid
the company.would build a ata store
In the sholiping center General
Growth Properties of Des Moines
plain to build os the eoutheastem
edge of the city. the
would then
close Its dowatown store, Heng old.
Mayor Grow reacted skaryly b Iha
Sears announcement, calling a news
conference In which he denounced the
company.
He Bald the Sears decision shows
that "big corporations like Sean are
not Interested In the future of a city.
They are only interested in where
they can make the most money."
Grpsa said the Sean announcement
proves what backers of the downtown
project have been saying all along —
If a shopping center Is built here, the
downtown area would suffer.
Lindblom, who also participated In
the news conference, agreed. He said
Sean has already said it would
abandon Its downtown store In favor
of a shopping center site, and he said
there is the possibility that Younker
Bros. would close Its downtown store
If a shopping center Is built here.
Final Vote Delayed
Lindblom said be had already made
up his mind to change his vote on the
shopping center proposal, but he said
the Sears announcement Friday
"strengthened my position."
Berg said In an Interview after be
released his statement to the news
media that gars would not close Its
downtown store If a shopping center
Is not built.
The final vote on the General
Growth proposal was delayed from
Aug. 22 when Prahl asked the city's
legal staff to determine If the original
zoning on the site of the proposed
shopping center was valld.
City Atty. James L. Abahier said
Friday he ezpects to Issue an opinion
on that question today.
3687