HomeMy WebLinkAbout1977-09-27 Bd Comm. MinutesMINUTES
IOWA CITY PARKS $ RECREATION COMMISSION
RECREATION CENTER ROOM B
SEPTEMBER 14, 1977
MEMBERS PRESENT: Boutcllc, Cilek (8:54 p.m.), Crum, Mascher, McLaughlin,
Moore, Powell, Stockman, Thayer
STAFF PRESENT: Adams, Boothroy, Flowers, Howell, Schmeiser, Showalter
GUESTS: Sce attached list
RECOMMENDATIONS TO THE CITY COUNCIL:
1. That the Parks and Recreation Commission and the Riverfront Commission
reaffirm their previous stand and vote in favor of acquisition of the
Showers property.
RECOMMENDATIONS TO THE PLANNING AND ZONING COMMISSION:
1. That the Planning and Zoning Commission not accept any right-of-way
- along the Chicago and Rock Island Railroad but that consideration be
given to direct access from Village Green South to Mercer Park.
SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN:
The Iowa City Parks and Recreation Commission met in Regular Session on
September 14, 1977, with Chairperson Stockman presiding.
* Boutelle moved and Mascher seconded that the
meeting be approved as written. Unanimous.
Discussion of School Board elections.
minues of the August 14
Powell reported that, due to the outcome of the School Board elections,
there would be a new representative on the Commission from that group
and that this would be his last meeting. lie stated that he had enjoyed
serving on the Commission and that he would possibly be in attendance
at Commission meetings from time to time as a member of the public.
At that time, a resolution of gratitude was made by Thayer for Powell's
years of service on the Commission (attached). Powell then left the
meeting.
Report from the Riverfront Commission.
McLaughlin reported that several members of the Riverfront Commission
and representatives from the Johnson County Conservation Board had gone
on a field trip to Hardin County in order to view the greenbelt along
the Iowa River. He stated that the greenbelt is extensive and is used
in a variety of ways and commented that those making the trip had
learned a great deal.
37,Yy
0
Minutes
Page 2
September 14, 1977
E
scion of establishment of a skateboard area in Iowa Ci
Ethan Fox, Paul Steele, Terry Cooper, and Andrew Steele were present
for a discussion regarding possible establishment of a skateboard
area in Iowa City. Fox indicated that there is a growing interest
in skateboarding in Iowa City but no area designated for that sport.
Ile also indicated that skateboarders are in the process of forming a
club and that they would be working on gathering statistics on the
number of interested people in Iowa City and cost estimates for
building a skateboard area. Showalter indicated that liability was
a problem in providing an area at this time. Stockman suggested that,
when a club is actually formed, it should come back to the Commission
with information on liability, costs, and the number of interested
people. It was pointed out that there is an ordinance forbidding skating
on sidewalks and streets, but that streets could be designated as play
streets. Further discussion of the matter was deferred until more
information is obtained. Cilek arrived at 8:54 p.m.
Discussion of Plum Grove Acres.
Doug Boothroy and Don Schmeiser, Department of Community Development,
were present for a discussion of Plum Grove Acres, a PAD adjacent to
Hickory Hill Park which is zoned RIB. They indicated that the Planning
and Zoning Commission was interested to hear the comments of the
Commission regarding the PAD.
Boothroy pointed out that the developer plans to save as many trees
as possible. Stockman noted the Commission's action of May 28, 1975,
recommending to the Planning and Zoning Commission that, "when considering
any proposed development adjacent to Hickory Hill Park, a maximal effort
be made to conserve and sustain the present natural complexion of the
landscape by the preservation of existing terrain and plant life and
the addition of new protective landscaping".
Boutelle expressed his concern about how the storm water problem would
be handled in the development, as the natural drainage is toward
Hickory Hill Park. Schmeiser indicated that he could come back with
answers regarding runoff and Stockman requested that the item be
placed on the agenda for the October Commission meeting. Schmeiser
also indicated that the Planning and Zoning Commission could defer
action on approval of the PAD until after that meeting.
Discussion of the dedication of a 40' strip o_f land along the rail
tracks ne Vi age Green out 4165 al acent to ercer ar
Boothroy also indicated that the Planning and Zoning Commission would
like the Commission's feelings regarding the dedication of the 40' strip
of land along the railroad tracks in the Village Green South Addition
adjacent to Mercer Park. He reported that the City is on record as
Minutes
Page 3
September 1.4, 1977
being in favor of the
to Scott Boulevard.
to install the sanita
Showalter stated that
of buffer. Vetter, a
stated that there was
people plant bushes,
because the area coul
dedication of the strip running from Mercer Park
Boothroy then reported that the developer now plans
ry sewer for the development within the strip and
that would cause problems in planting any kind
member of the Planning and Zoning Commission,
a possibility of a safety hazard in this area if
etc., on their property adjacent to the easement
d then not be easily seen from the street.
Glenister inquired about the possibility of an access from the streets
in the development to the park. Schmeiser indicated that that would
be possible if the City acquires Parcel B by dedication, stating that
Parcel B was already in the proposed dedication area. Boutelle moved
and McLaughlin seconded that the Parks and Recreation Commission recommend
that the Planning and Zoning Commission not accept any right-of-way
along the Chicago and Rock Island Railroad but that consideration be
given to direct access from Village Green South to Mercer Park. Unanimous.
Joint meetin of the Riverfront Commission and the Parks and Recreation
Commission regar ingland acquisition.
Sam Fahr, Chairperson of the Riverfront Commission, called a joint
meeting of the two commission to order. Showalter reported that the
City had voted to exercise its option to purchase the Showers property.
Since that action, Wilbur Frantz had offered the City 32 acres of land
adjacent to Grant Wood School at $4,000 per acre. lie indicated that
two ball diamonds could be built on the north portion of the tract,
that part lying north of the road that is now closed. Much of the
larger portion (22 acres) is low and drains poorly. In the event
that ball diamonds would be built on the land, he felt that there could
be a problem with crowd noise, parking, and traffic. lie indicated that
the joint meeting had been called in order to decide whether to buy
the Showers property at $6,000 per acre or to buy the Frantz property
at $4,000 per acre. Fahr spoke in favor of following through on the
purchase of the Showers property, pointing out that development may
occur in that area when the new sewage tratment plant is built.
Following further discussion, Thayer moved and Boutelle seconded that
the Parks and Recreation Commission and the Riverfront Commission
reaffirm their previous stand and vote in favor of acquisition of the
Showers property. The joint vote was unanimous.
McLaughlin indicated that he would like to see the property in question
and Stockman requested that he set up a time with Showalter for a tour
of the property.
Discussion of plans for a new library.
Lolly Eggers, Library Director, and Ron Farber, Chairperson of the
Library Board, reported on the progress of plans for a new library.
The parcel of land east of Penney's.has been set a>;ide for the new
Minutes
Page 4
September 14, 1977
building and Hanson Lind and Meyer have been chosen as the architects
for the new building, which will have approximately 50,000 square
feet of space. The referendum is scheduled for late September or
early October or 1978. They reported that public meetings are now being
held to get input into the plans for the library and Eggers encouraged
the Commission to forward to the Library Board any ideas on what things
could be included to enhance the recreation programming done through
the Recreation Division.
Report on political strategy.
Cilek reported that the League of Women Voters does not compile a
candidate questionnaire for City Council elections, but that they may
schedule a Candidates' Night for mid-October. lie also indicated that
he had contacted the Press -Citizen regarding coverage of parks and
recreation issues during the campaign.
IElection of officers.
Stockman opened nominations for Chairperson and Vice -Chairperson of
the Commission. Thayer moved and Mascher seconded that Boutelle be
nominated as Chairperson. There being no further nominations, Boutelle
was unanimously elected. Cilek then moved and Thayer seconded that
Crum be nominated for Vice -Chairperson. There were no further nominations
and Crum was unanimously elected.
Chairperson's Report.
Stockman expressed her appreciation to Boutelle and McLaughlin for
their support in attending the City Council discussion regarding Hickory
Hill Park.
Director's Report.
Showalter reported that Mike Unger has resigned to accept the position
of Director of Parks and Recreation in Waverly; Aquatics Supervisor
David Byrd has transferred into Unger's position. Consequently, the
Department will now advertise for an Aquatics Supervisor. He stated
that the contract for the Recreation Center elevator had been lot to
Paulson Construction of West Branch; this will include construction
making the rest -rooms at the Center accessible. The total cost is
$79,500 with the cost for the elevator being $72,000 and the restrooms,
$7,500. Showalter indicated that the Competition Riders had decided
not to renew their permit to use the West Landfill for a motorized
Minutes
page 5
September 14, 1977
recreation area. He also reported that the Oopartment would be sub-
mitting a paper on the S.P.I. Prograw to the International City Manage-
ment Association.
The Commission members present thanked Stockman for her excellent work
as Chairperson and for her service to the Commission.
There being no further business, the meeting was adjourned at 10:05 p.m.
Respectfully submitted,
Ellen R. Flowers, Secretary
IOWA CITY PARK RECREATION (:OAIM1SS10N
cuieST LIST
Name
9
Add rests
Date: 7
Ronson 'for A6Cendancc
lL,+ardGp .Jn Cd;'io r.0 :'1%d:.�r.
•-
�U � (� %l/ %h li✓� r L a 7 al U, /� E �r�P/z.l�(pY�..�O`h"'t . • .
/08fo%aana¢ c17n --
+t I Nlrr1::;
I011A CITY PLANNING AND 7.IlNING COMMISSION
SEPTEMBER IS, 1977 -- 7:30 I'.M.
CIVIC CENTER COUNCIL CI IAIMBERS
NIiMBERS PRESENT: Lehman, Ogescn, Katmacrmcycr, Blum, Cain, Vetter
MEMBER ABSI:N,r: Jakobsen
STAFF PRESENT: Boothroy, Kushnir, Child
RECOMMENDATIONS TO THE CITY COUNCIL:
To approve S-7741, final plat of Village Green South located cast of Mercer
Park and north of the CRIf,P Railroad, contingent upon:
(a) that a legal description, necessary casements, and a plat showing
the location of the proposed sanitary sewer and lift station be
provided with the required legal papers,
(b) that back lot lines of lots (approximately Lots 49-56) he extended so
as to "obliterate" Parcel A, and
(c) that Parcel B be dedicated to the City according to the recommendation
of the Parks and Recreation Commission.
RHOUESTS TO THE CITY MANAGER FOR INFORMATION Olt STAFF ASSISTANCE:
That the Planning Staff provide a list of items with a deferred status.
LIST OF MATTERS PENDING COMMISSION/COUNCII, DISPOSITION:
I. P-7317. Creation of a University Zone (U).
2. I'-7410. Creation of a Mobile Home Residential Zone (ILMII).
3. P-7405. Revision of M1 and M2 Zones.
SONNARY OF DISCUSSION AND FORMOL ACTIONS TAKEN:
Chairperson Cain called the meeting to order and asked if anyone wished to discuss
items not included on the agenda.
,, Doug Boothroy, Assistant Planner, stated that the Innovative Parking Design
submitted by McDonald's Corporation should be discussed.
Plan
Mr. Mike Assad, representative of McDonald's Corporation, informed Commissioners
of the changes made in the parking plan. After discussion, the Commission
unanimously approved the Innovative Parking Design Plan submitted by'McDonald!s
Corporation as meeting the intent of the Tree Ordinance.
Commissioners unanimously approved the minutes of the meeting held September 1,
1977.
t
Pub
Devclooment and
to
Scale
37'/S 1
-2-
Boothroy told the Commission that not all the deficiencies and discrepancies had
been corrected and a letter of waiver had been submitted.
Commissioners deferred action on 5-7740, final Planned Area Development and large
Scale Residential Development plans and final plat of Ty'n Cae, Parts I and 1I,
until the next scheduled meeting, October 6th.
Green South located east
Boothroy told Commissioners that the Parks and Recreation Commission unanimously
rejected Parcel A to be dedicated to the City, however, the Commission expressed
a willingness to accept Parcel B and asked that bike and pedestrian access to
Mercer Park be made possible via the street system. One objection for dedicating
Parcel A to the City was based on location of a pedestrian/bikeway next to the
railroad. Parks and Recreation Commissioners felt the street would be better
patrolled, lighted and maintained.
Lehman thought it would be prudent to locate utilities within the 40 -foot casement.
Because the 40 -foot strip is a ditch, Boothroy pointed out a poten-.ial maintenance
problem. There is an existing easement on the back lot lines for Iowa -Illinois
Gas and Electric, he said.
Glenn Shoemaker, Shoemaker Consulting Engineers, pointed out that changing the
dedication of Parcel A to Parcel B would be a major change and would delay approval
of the final plat. "Minds have been changed," Shoemaker said, since the preliminary
plat was approved. At that time the City favored dedication of Parcel A. Cain
agreed that there had been a change of philosophy and stated that the final plat
was drawn in conformance with the preliminary plat.
Commissioners noted that unless the land in Parcel A is tied in with the proposed
lots, non -conforming lots would be created. Shoemaker stated that the developer
would want to sell the land with the lots to avoid any problems with maintenance.
Commissioners unanimously recommended to the City Council approval of 5-7741, final
plat of Village Green South located east of Mercer Park and north of the CRISP
Railroad, contingent upon:
(1) that a legal description, necessary easements, and a plat showing the
location of the proposed sanitary sewer and lift station be provided with
the required legal papers,
(2) that back lot lines of lots (approximately Lots 49-56) be extended so as
to "obliterate" Parcel A, and
(3) that Parcel B be dedicated to the City according to the recommendation of
the Parks and Recreation Commission.
sideration of the final plat of Mount Prospect Addition, Part IV
Frantz Construction Comnanv and located east of Sycamore Street
Mike Kammerer, Shive-Hattery $ Associates, requested deferral of consideration
until the next meeting of the P$Z Commission.
i
-3 -
Commissioners deferred consideration of S-7727, final plat of Mount Prospect
Addition, Part IV, until the next regular meeting of the Pf,Z Commission, October
6, 1977. Commissioners requested that the item be on the agenda for the informal
P$Z Commission meeting, October 3, 1977.
Discussion of alternative proposals for the location of interior sidewalks.
Boothroy stated that Angie Ryan, Assistant City Attorney, had expressed concern
regarding liability should interior sidewalks be located on an individual's
property through the use of easements rather than the present policy of requiring
dedicated rights-of-way. This method would require the property owner to
provide and maintain a walkway over his property for public access and accept
first liability for its use. Since it is in the community interest to provide
interior sidewalks, it would be better for the City to assume "first liability"
and the property owner "second liability," he said. Boothroy stated that the
Staff had no objection to the developers providing interior sidewalks through
use of easements, however, the Staff would recommend continued dedication of
rights-of-way for interior sidewalks for the reasons mentioned. Cain suggested
that the Subdivision Code should more explicitly address interior sidewalks.
Ogesen stated that before discussing easements vs. dedicated rights-of-way,
methods of dealing with maintenance should be addressed. Tony Kushnir, Assistant
City Attorney, stated that maintenance costs of interior sidewalks could be charged
to either or both property owners. Property owners are individually responsible,
he said. Lehman questioned why there was a maintenance problem if owners are
individually responsible. Mr. Kushnir requested additional time to further discuss
the matter with the Legal Staff and to give a written report to the PF,Z Commission
at the next regular meeting, October 6, 1977.
Cain noted that she had received an inquiry regarding the status of the Far
Horizon's subdivision application. Commissioners suggested that the application
be once again brought before the Commission for consideration and that the person
making the inquiry be informed that the Commission would be considering a
procedural policy whereby applications deferred for a certain length of time
would be automatically denied. Commissioners asked the Staff to prepare a list
of items with a deferred status.
Cain noted that an informal meeting would follow the formal meeting to discuss a
policy study concerning subdivisions in the City's extraterritorial jurisdiction.
The meeting adjourned.
Prepared by:
Shherry Child, DUD Secretary
Approved by: /1'1
dpita Vetter, P$Z Secretary
MINUTES OF REGULAR MEETING
PUBLIC LIBRARY BOARD OF TRUSTEES
AUGUST 25, 1977 4:15 P.M.
LIBRARY AUDITORIUM
MEMBERS PRESENT: Bartley, Bezanson, Farber, Kirkman,
Moore, Ostedgaard, Richerson
MEMBERS ABSENT: Hyman, Newsome
STAFF PRESENT: Eggers, Carter, McGuire
OTHERS PRESENT:
Sue Young, KXIC representative, Marlene
Perrin, Press Citizen representative
summary of Discussion and Action Taken
President Kirkman called the meeting to order at 4:25 P.M. The
minutes of the meetings of July 28, 1977 and August 17, 1977
were approved as corrected. Bezanson moved and Moore seconded
- to accept the financial reports. Motion carried.
Director's report: see annual report (short version) attached.
Kirkman reported on his talks before the West High Faculty and the
school librarianb meeting regarding ICPL's building program.
Riche
rson and Ostedgaard confirmed details of the Public Library
Planning Meetings to be held September 13 - 18. Board members
were asked to sign up for CommunitY Alert Day assignments on
September 10 and 11 when they will be appearing at various places
around the community to solicit interest in the planning meetings.
Motion passed to approve contract with Hansen Lind Meyer, Inc.
(han.mous. Suggestion by Bezanson to appoint a sub -committee to
suggest organizational structure for administering the entire
building program accepted. Kirkman will meet with Farber and
Eggers and bring recommendations to the September 22nd meeting.
The President will reply to the letter from Donald Schaefer of
the Johnson County Citizen's Committee expressing concern that
the proposed new library be accessible to the handicapped and
offering the group's assistance in developing plans for the new
building.
The letter from Dallas Hogan, First National Bank, informing the
Board that the library was to receive 10% of the estate of Marie
Woodruff was accepted. Decisions on the use of the funds will
be made when the bequest is received.
37y6
0
-2-
u
The Board gave general approval to the three "idea packages"
prepared by the staff to present to the FRIENDS of ICPL Board
of Directors on August 31. The alternatives will give the FRIENDS
Board some choice in selecting how their gift money to library
will be spent. The staff will present the ideas in the broad
context of library services and goals in order to increase FRIENDS
understanding of library needs.
The Board reviewed the Director's annual report. Items discussed
included growth of use of Children's Services despite fewer
children; cooperation with public schools; need to carefully
consider FY1979 contract fee; and inability of information ser-
vices to handle all telephone requests.
Meeting adjourned at 5:35 P.M.
0 0
IOWA CITY PUBLIC LIBRARY
FY 1977
ANNUAL REPORT
Introduction
Fiscal year 1976-77 should be remembered as a period of great
progress towards three long-term goals of the library: a new
library building; expanded media services; and the organization
of a FRIENDS of the Iowa City Public Library.
On the darker side it was another year of struggle to survive
without enough staff or space and with increasingly unreliable
heating/cooling equipment. The mechanical system actually closed
the library one day in January when a broken boiler dropped
building temperatures below 500. A non-functioning air compressor
during an early spring heatwave warmed the building up to nearly
900 for a couple of days before more emergency first aid to the
system could be applied.
Building Program
Firm steps toward a new facility helped make the building's inade-
quacies more bearable. In July both the written program and the
site recommendations of library consultant Robert Rohlf were accepted
by the Library Board. These recommendations were discussed with
the City Council in October and as a result the Council requested
that library site needs be a consideration for Zuchelli, Hunter
Inc.; as they worked with city staff on a plan for downtown redevel-
opment. The firm later recommended that the third ranked site in
` Rohlf's report, Block 65, east of J. C. Penney's be reserved for
a new library.
In December a new contract with consultant Rohlf was signed calling
for services up to the construction phase of a new building.
The Board spent the last quarter of the year selecting an architect
to design the proposed new facility. Through a careful and complex
process they named Hansen Lind Meyer, Inc. of Iowa City just after
the close of the fiscal year.
With a site, a program, a consultant and an architect, the Board
and staff ended the year making plans for 14 months of intense
work developing initial building designs and finding ways to commun-
icate library building needs and ideas to the community before a
referendum vote tentatively scheduled for October, 1978.
Expanded Audiovisual Services
One of the library's top service goals for several years has been
the expansion of media services.
i
The library started FY1977 with no dedicated AV staff and ended
it with two permanent staff members able to spend nearly 40 hours
a week planning and directing media related services. A realign-
ment of duties when a part-time professional position was filled
in August, and the addition of a 1/4 time clerk to the Circulation
Department on July 1, 1977 permitted the new service to take shape.
All library systems - collection development, shelving, cataloging,
processing and circulation - were analyzed and revised to begin to
meet basic audiovisual requirements. An audiovisual preview facility
to allow in -library, self-service viewing and listening of library
AV materials was established with a small grant from the Library's
Gifts and Bequest Fund. A former closet was chosen for renovation
on the basis of its public location and the fact that it contained
the library's only unused electrical outlets.
Collections of AV materials were expanded, especially audio cassettes,
slide sets and slide/tape programs, sound 8mm films and film-
strips.
In-service training for staff was initiated and the close coopera-
tion of the staff of all departments was required to devise policies
and accomplish the many procedural changes. The Technical Services
and Circulation Departments have been especially burdened during
this transition period.
FRIENDS of Iowa City Public Library
Initiatives taken in FY1976 came to fruition during this fiscal year
when the non-profit organization FRIENDS of the Iowa City Public
Library was incorporated. Most of the work was done by a group
of volunteers who formed a temporary board of directors headed
by Ann Bagford. This group successfully planned a membership
drive, a book sale and the first annual meeting in March and April.
By the end of the year there were over 300 members, a treasury of
over $3,000, and a permanent Board of Directors already planning
next, year's activities. This organization has relieved the staff
of the responsibility of the annual book sale and will further
enrich the library by providing volunteers and gifts of equipment
and library materials.
Library Services
A review of FY1977 goals (attached) will reveal that most of the
collection and service goals were met or surpassed. The library
experienced less growth in circulation (3%) and information ser-
vices (0.0$) than expected. While there was an almost audible
sigh of relief by the staff that increases remained manageable,
the long lines at check-out desks, the increasing number of
reserves, the lack of space to allow book collections to
expand and the growing number of times that information callers
-3 -
must be "refused" service because all staff members are busy may
be indicating that staff, building and collection resources have
been stretched to their limits. Probably little increased use
can be expected under present conditions.
It should be noted that the number of children 6th grade or below,
like the population in general, has been decreasing steadily since
it peaked in 1971. It is now nearly 25% below that peak figure.
Despite this fact, circulation of juvenile materials and the atten-
dance at children's programs continue to increase. Under these
conflicting conditions long-term planning for children's services
is difficult.
Outreach services continue to play an important but minor role in
the library program. Use of the shut-in service is down primarily
because of lack of staff to identify readers who need the service.
Service to the jail has grown with the assignment of a work/study
staff member to make the weekly visits. The County Board of Super-
visors is now making a direct payment beyond their regular contract
to help support this service. While a token amount, it marks
official recognition of the need for library service to jail prisoners.
Service to Contract and Reciprocal Areas
Use of the library by contract areas is rising at a faster rate
than use by Iowa City residents. This fact coupled with substantial
increases in the total operating budget required to meet basic library'
needs means that the library must take a close look at contract
fees for future budget years.
During the past year it became evident that there was much confusion
and misunderstanding by residents of neighboring municipalities
about the sources of library funding and the level of library
spending. Misunderstandings were compounded by the ending of four
years of "free" library service to many of these areas through the
state supported regional library. Efforts to offer a
joint contract by the four public libraries in the county now seem
more important than ever.
Reciprocal borrowing (between communities with libraries) is also
increasing. However, 75% of all reciprocal use is from Coralville
and they are now serving more Iowa City users annually than ICPL
is serving Coralville users.
Personnel
During FY1977 turnover of permanent staff
nine staff positions vacated. This extra
remind us how much the library now depends
by work/study (100 hours a week) and CETA
week). The continuation of these programs
control.
was unusually heavy with
workload only served to
on staff positions supplied
(now over 120 hours a
are beyond our power to
The members of this library staff continue to perform miracles,
providing more service per hour spent than almost any public
library in the country. They are creative, enthusiastic, thorough
and committed to the philosophy of the public library. They
set high standards for themselves and their fellow workers and
can be highly critical of any persons not adequately shouldering
their share of the heavy worgload. Some hope of eventual relief
from their heavy burden is vital to sustain long-term staff morale.
A better flavor of the range of projects and problems that they
deal with can be found in the departmental reports submitted by
each department head.
0 0
IOWA CITY PUBLIC LIBRARY
FY1977 GOALS
FINAL REPORT
LIBRARY COLLECTIONS/PROCESSES
1. Select, purchase and process 7,000 new volumes and select
and process 600 gift volumes which will provide greater
diversity and depth in areas of greatest use and demand
without increasing the size of the collection by more than
2,000 new volumes.
2.
3.
Final Report
a. New volumes, 7,336; gift volumes, 1,436; net growth, 604
volumes.
b. Library materials budget allocations by subject based on
use and demand for the first time. "Always available"
technique expanded. Results reflected in decrease in
percent of new titles purchased.
Select, purchase and process 1,000 new recordings, films and
art reproductions in order to replace 300 worn, lost and damaged
items and increase the total AV collection by 10%.
Final Report
New items, 1,164; items withdrawn, 483; increase in size of
collection, 12.8%.
Reduce number of mailings to patrons for fines; overdue materials
and reserves from 5% to 2 1/2% of total circulation.
Final Report
Total circulation, 448,840; overdues mailed, 12,590, reserve
notificationsmailed, 4,268; total mailings of 16,758 equal 3.7%
of circulation.
4. Improve quality and maintain paperback deposit collections at
UAY and County Jail. Expand collections at Close Mansion and
Mark IV by 100%.
Final Report
Completed.
LIBRARY SERVICES
1. Organize library's AV services around a designated full-time
staff person by June 1977 as a first step toward AV department
capable of coordinating AV needs of library and other city
governments.
0 -2-
Final Report
Goal completed. See remarks on AV services in introduction.
2. Fulfill an expected 10% increase in telephone information re-
quests without increasing staff by improving telephone equip-
ment, call relay techniques and re -organization of work
assignments.
Final Report
Telephone calls increased by only 1%. New telephone equipment
installed January 1977. Manual on telephone procedures com-
pleted. Work assignments for answering phone juggled but no
satisfactory arrangement found. Number of calls that Informa-
tion Desk cannot accept continues to increase.
3. Lend and retrieve an expected 10% increase in library items
without additional staff by upgrading the book charging system
and equipment.
4.
5.
Final Report
New charging machines installed in July and January. Uniform
three week loan period for all materials and all departments
initiated January 1. Circulation increase about 3%. New
machines are more dependable, produce more readable film, but
are no faster. Long lines to check-out at peak periods remain.
Begin a study of 'non -user' needs as part of the long-range plan-
ning for library services through cooperation with the city's
comprehensive planning process.
Final Report
Received some information from the Comprehensive Plan general
survey although library related questions were not as specific
as we originally hoped for. Material is tallied and cross -tabulated
waiting for further analysis by library staff.
Continue outreach and alerting services at their present minimal
level.
Final Report
Fewer publications and displays. Adult programming on smaller
scale but varied. Imaginative children's programming continued.
Jail service up, homebound service down. New weekly radio spots
and newspaper column on new materials. Recycled gifts continue
to be main source of deposit collections. Workshop held for
nursing home directors.
0
FACILITIES AND ADMINISTRATION
-3-
:I
1. Evaluate written building program and site recommendations
submitted by consultant, select a site and select an architect
to prepare preliminary building designs.
Final Report
Completed.
2. Continue work on long-range goals, setting priorities and
writing objectives for next five years.
Final Report
One round of meetings and discussion in November, 1976. No
further progress.
3. Establish a schedule of regular bi-monthly meetings with repre-
sentatives of the public school system, University libraries
and the public libraries of Johnson County by January, 1977.
Final Report
Tenative organization, Coordinated Public Library Boards of
Johnson County, underway. No progress on formal cooperation
with other libraries.
Complete organization of FRIENDS of the Library as an independent
and viable group by fall of 1977.
Final Report
Completed.
5. Investigate alternative methods for printing library publications
and internal forms in order to provide capabilities by FY1978
not currently available from library equipment or from the city's
printing service.
Final Report
No progress. City printing service better but still not flexible
enough or always dependable.
C-]
MINUTES
CIVIL SERVICE COMMISSION
July 15, 1977, 2:15 P.M.
Civic Center
Members Present: Hubbard
Nusser
Anderson
Staff Present: Higdon
RECOMMENDATIONS TO THE CITY COUNCIL
None
RECOMMENDATIONS TO THE CITY MANAGER AND STAFF
None
RECOMMENDATIONS TO THE CITY ATTORNEY
None
SUM14ARY OF RELEVANT DISCUSSION
r. *Restricted requires expert interpretation of the results.
37'/7
,.Wynonna Hubbard, Chairperson
was presiding. Wynonna
opened the meeting
"`to discussion of handling civil
service records. The
following rules
and; guidelines were finalized
by the Commission in
regard to the
police°examination process.
The psychological test
results go to Dr.
Jacob. -Sines at the University
of Iowa who is willing
to discuss these
results with any person who has
taken the test.
The physical agility test is
scored by the American
Physical Qualification
Testing, Corporation in Cedar
Rapids. The Human Relations
Department
is authorized to release the
score of individuals,
the cut-off score,
and..the.ranking within the group
who took the test.
For example, an
- individual ranked seventeenth.
No one will have access
to written
scores 'or. interpretative statements
without the written
consent of the
officer or the.appllcant who
took the test.
TEST
ENTRY
PROMOTIONAL
Personality
*Restricted
*Restricted
;Intel,ligence
*Restricted
*Restricted
Professional Oriented
N/A
Open
Physical_ Agility
Open
Open
r. *Restricted requires expert interpretation of the results.
37'/7
MINUTES
Page 2
Fire Department
Test scores will be handled as the police department above with the
exception of the scores from Ames. Any questions regarding that
testing procedure are to be referred to the Fire Extension Service
at Iowa State University in Ames.
June Higdon was requested to write Keith Royer at Ames for the
firefighter profile and any information of value to this Commission
in accessing the results of tests that are returned to the
Commission.
In regard to the current records that are maintained in a Civil
Service file in the vault, the following decision were made:
1. Destroy anything that is not current.
2. Current information should be included in the personnel
file.
3. The personnel file becomes the Civil Service file.
4. The Civil Service file should be marked with a rubber
stamp indicating that it is a Civil Service file.
A 1 h i 5. f'1 1 d'
, n,emp oyee as access to the r own i e, inc u ing
the privilege of copying materials in it at their own
expense.
The next regular meeting will be
school schedule is determined.
Meeting adjourned
Prepared by June Higdon
scheduled after Jane Anderson's
MINUTES
CIVIL SERVICE COMMISSION
September 6, 1977
Civic Center
Members Present: Hubbard
Anderson
Staff Present: Higdon
RECOMMENDATIONS TO THE CITY COUNCIL
None
RECOMMENDATIONS TO THE CITY MANAGER AND STAFF
None
RECOMMENDATIONS TO THE CITY ATTORNEY
Jane Anderson moved that we go into executive session
to discuss the oral interviews to be conducted for
fire promotional. The oral interviews are to be con-
ducted on September 9, 1977. Wynonna Hubbard seconded,
motion carried. It was decided that those who wrote
two tests, that is, two levels of tests, will be in-
terviewed for both positions during the same interview
session.with the emphasis on the questions adjusted
according to the position applied for. Those who are
not eligible by length of service for the respective
position for which they wrote the examination, will
not be interviewed for that position. Interviews
will be scheduled at twenty minute intervals. June
will ask Chief Keating to schedule a time to best
accommodate the department staffing.
A letter from Dave Arkovich was distributed to the
Commission members.
Meeting adjourned
Prepared by June Higdon
37y7
•
MINUTES
CIVIL SERVICE COMMISSION
September 9, 1977
Civic Center
Members Present: Hubbard
Anderson
Nusser
Staff Present: Higdon
RECOMMENDATIONS TO THE CITY COUNCIL
None
RECOMMENDATIONS TO THE CITY MANAGER AND STAFF
None
RECOMMENDATIONS TO THE CITY ATTORNEY
None
SUMMARY OF RELEVANT DISCUSSION
The next regular meeting of the Civil Service Commission was
scheduled for September 27, 1977 at 9:00 A.M.. Wynonna Hubbard
moved that we go into executive session to conduct the oral
interviews for fire promotionals. Bill Nusser seconded, motion
carried.
Nate Hopkins is on vacation and unable to attend an interview
today. His interview will be scheduled for 9:00 A.M. on September
27.
June Higdon was requested to call the Fire Extension Service
in Ames and check on one of the test scores that the Commission
had a question about.
Meeting adjourned at 6:30 P.M..
Prepared by June Higdon
0 •
MINUTES
CIVIL SERVICE COMMISSION
July 15, 1977
Civic Center
Members Present: Hubbard
Anderson
Nusser
Staff Present: Higdon
RECOMMENDATIONS TO THE CITY COUNCIL
None
RECOMMENDATIONS TO THE CITY MANAGER AND STAFF
None
RECOMMENDATIONS TO THE CITY ATTORNEY
None
SUMMARY OF RELEVANT DISCUSSION
Bill Nelson from the Fire Extension Service, Iowa State
University, Ames, Iowa conducted tests for the positions
of lieutenant, battalion chief and captain in the fire
department. The test is limited to two and one half hours.
Mr. Nelson indicated that he would define words, would
discuss interpretation and would not give answers to any
questions that the persons writing the test might have.
Seventeen members of the fire department took the lieutenants
test, seven took the battalion chief test and the captains
_ test scheduled for 1:00 P.M. in the afternoon had ten people
writing tests.
Meeting adjourned
Prepared by June Higdon
STAFF REPORT
To: Planning and Zoning Commission
Item: S-7741. Village Green South
GENERAL INFORMATION
Applicant:
Requested action:
Purpose:
Location:
Prepared by: Doug Boothroy
Date: September 15, 1977
Village Green South, Inc.
2027 Ridgeway
Iowa City, Iowa
Final plat approval
To establish 56 lots for single family
residences
East of Mercer Park and north of the
Rock Island Railroad right-of-way
Size:
Approximately 12.12 acres
Existing land use:
Undeveloped
Surrounding land use and zoning:
North - single family and RIB
East - undeveloped and RIB
South - (across Rock Island Railroad),
industrial and M1
West - undeveloped and RIB (Mercer Park)
Applicable regulations:
Subdivision Ordinance provisions of
Chapter 9.50 of the Municipal Code
45 -day limitation period:
10/5/77
60 -day limitation period:
10/20/77
i. SPECIALINFORMATION
Public utilities:
Adequate water service is available.
In order to provide sanitary sewer
service for the development, the
applicant is constructing a lift
station.
Public services:
Sanitation service, police and fire
protection are available.
Transportation:
Access will be provided by the
extension of Dover and Esther Streets.
ANALYSIS
The Staff finds the final plat to be in substantial compliance with the approved
preliminary plat.
37sS .I
-2 -
As there needs to be constructed a lift station and force main to provide adequate
sewer service to the development, the Staff recommends that the location of the
lift station and all necessary easements be provided.
The applicant proposes to dedicate to the City a forty -foot strip of land (Parcel
A) running parallel to the railroad right-of-way to be used for the purposes of
providing a public sound barrier and buffer zone. Besides the aforementioned
purposes, the applicant also is locating utilities within Parcel A. The Staff
would question the usability of this forty -foot strip of land for buffering if
it is also to contain sanitary sewer,force main, storm sewer, and possibly other
utilities.
RECOMMENDATION
The Staff recommends that consideration of the final plat be deferred pending
comments from the Parks and Recreation Commission relating to the issue
addressed above and revision of the plat incorporating the deficiencies and
discrepancies noted below.
DEFICIENCIES AND DISCREPANCIES
1. Signatures of the utility companies and of the registered land surveyor should
be provided.
2. The location of all utilities and their easements should be shown (e.g.,
between Lots 54 and 55, and within Parcel A).
3. Label Parcel B as to whether it is to be public or private open space.
4.` A legal description, necessary easements, and a plat showing the location of
the proposed sanitary sewer and lift station should be provided with the
required legal papers.
S. The angle of intersection for the lot line common to Lots 48 and 18 with Dover
Street should be provided.
ATTACHMENT
Location map
ACCOMPANIMENT
Final plat
7
Approved by: / 7
Dennis R. Kraft, birector
Dept, of Community Development
J
S-77 /
L�
/j
104
Ili � ,; 4c �,:.' �•'i: � �ar §i • '' �i l>� S
6EPT -77
T
O
i,
/j
104
Ili � ,; 4c �,:.' �•'i: � �ar §i • '' �i l>� S
6EPT -77