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Home My WebLink About1977-10-11 Bd Comm. MinutesMINUTES OF REGULAR MEETING PUBLIC LIBRARY BOARD OF TRUSTEES SEPTEMBER 23, 1977 LIBRARY AUDITORIUM MEMBERS PRESENT: Bartley, Bezanson, Kirkman, Moore, Ostedgaard, Richerson MEMBERS ABSENT: Farber, Hyman, Newsome STAFF PRESENT: Tiffany, McGuire, Carter, Westgate, Spaziani OTHERS PRESENT: Marlene Perrin, Sheila Maybanks, League of Women Voters observer, Carl Meyer, Doug Barker (HLM), Diane Karkiewicz, KXIC Representative. Summary of Discussion and Action Taken President Kirkman called the meeting to order at 4:25 p.m. The minutes of the August 25 meeting were approved as corrected. Bezanson moved and Ostedgaard seconded the motion to accept the financial reports. Motion carried. Director Eggers asked for an interpretation of Board policy regarding individuals using the meeting rooms. It was decided that current language did not exclude individuals using the room for a public purpose such as a public recital or an announcement of candidacy for public office. Bezanson suggested a general review of meeting room policy might be in order in the near future. The possible ending of the general services contract between University Heights and Iowa City on January 1, 1977, and its effect on the library and library service to residents of University Heights was discussed. The Director was asked to put the item on the October agenda and ask the manager to discuss the position of the city regarding a contract between the Library and University Heights. President Kirkman summarized the four public planning meetings and complimented the Public Information Committee on their efforts. He reported that he had talked to Jan Cronin of the Early Childhood Education Center and will respond to the letter from Mark Hart. Both had written the Board in response to the public planning meetings. 383.5 The Public Information Committee suggested a general review of frequently asked questions about the building program at the October 13 informal meeting. They asked that all Board members have a 10 minute talk prepared to use when called upon to speak before groups. The slide show is also available. A letter from Virginia Hamilton expressing disappointment over the site for the new building was discussed. The Board directed Kirkman to contact the manager and the mayor to express our concern that a way be found to insure adequate and easy access from the proposed parking ramp to the proposed library. Bartley moved, seconded by Richerson, that the resolution renewing, the joint agreement between City Council and Library Board for purposes of negotiations with AFSCME, Local 183, be approved. Unanimous. Eggers reviewed steps the staff had taken recently to update the building program presented to the Board. She summarized the major changes.Connie Tiffany outlined in detail the proposed changes to the program regarding media services. The alternatives of a COM produced microform catalog, a computer-assisted circulation system, and the interfiling of children's fiction, 4th grade and up, with the general non-fiction collection, were also discussed. The Board informally approved the draft of the letter about library services and policies for parents of Iowa City school children. It will be sent to homes via children in grades K-9. The Director described the FY 1979 budget process and indicated the need to have budget goals adopted at the October 27 meeting. The per capita fees for contracts for library service with neighboring jurisdictions must be set at this same meeting. The Board in setting the fee must consider 1) past use of the library by contract areas and its relationship to the share of the library's total budget that the jurisdiction provides; 2) relation- ship between the per capita cost to Iowa City taxpayers and the per capita fee; 3) the distance of the contracting community from the library, and 4) the policy question of how strong an obligation the Board has to try to make library service available to neigh- boring communities. Data on contract use and fees for FY 1976, 77 and 78 were supplied. Meeting adjourned at 6:35 p.m. Re,$pectfully submitted, �� Ledastedgaard�, Secretary r, u MINUTES CIVIL SERVICE COMMISSION September 27, 1977 9:00 A.M. CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Hubbard Nusser Anderson STAFF PRESENT: Higdon RECOMMENDATIONS TO THE CITY COUNCIL NONE RECOMMENDATIONS TO THE CITY MANAGER AND STAFF NONE RECOMMENDATIONS TO THE CITY ATTORNEY NONE SUMMARY OF RELEVANT DISCUSSION Nusser made a motion that the Commission go into executive session to complete the interviews for the lieutenant position, Jane Anderson seconded, motion carried. Interviews for the position of lieutenent in the Fire Department were completed and the Commission instructed June Higdon to prepare lists of those eligible for the position of battAlion chief, captain and lieutenant. The Commission briefly discussed records. The personnel file will become the Civil Service file and will contain the initial application for employment along with records accumulated after date of hire. June was instructed to take the necessary action to accomplish this. The testing procedures that are labeled restricted in the July 15, 1977 minutes are to go back to the source of the test, example, the MMPI results will be returned to Dr. Jacob Sines at the University of Iowa. No regular meeting was scheduled for the month of October. Meeting adjourned at 10:05 A.M. Prepared by June Higdon CITY OF IOWA CITY CIVIC CENTER 410 E. WASHINGTON ST IOWA CITY IOWA 52240 (319) 354.180D NOTICE THE CITY COUNCIL OF IOWA CITY IS CONSIDERING AN APPOINTMENT TO THE FOLLOWING COMMITTEE: COMMITTEE ON COMMUNITY NEEDS One vacancy - Unexpired Term November 15, 1977 - July 1, 1978 It is the duty of members of the Committee on Community Needs to coordinate communication channels between groups and citizens of Iowa City and the City Council and staff and then to responsibly respond to program proposals as solutions designed to meet the community's needs. Iowa City appointed members of boards and commissions must be qualified voters of the City of Iowa City. This appointment will be made at the November 15, 1977, meeting of the City Council at 7:00 P.M. in the Council Chambers. Persons interested in being considered for this position should contact the City Clerk, Civic Center, 410 East Washington. Application forms are available from the Clerk's office upon request. 3gy 2 0 0 October 5, 1977 Iowa City City Council Civic Center Iowa City, Iowa 52240 Dear City Councilpeople: It is with deep regret that I must resign my seat from the Committee on Community Needs effective immediately. Between now and the end of the University semester, I must finish my last six hours of course work, take Master's comps, organize my office and prepare to turn it over to a new coordinator, sell my house and prepare to join my husband in Chattanooga in December. Please let me take this opportunity to thank all the members of the City Council and the city administration for their demonstrated concern for the needs and problems of the handicapped population living in Iowa City. Your efforts are making Iowa City one of the most accessible towns in Iowa (and probably in many other states) and I will be sad to leave. I am moving to a town which has two curb -cuts and a multitude of steps to most buildings and stores. I will be looking back on Iowa City wishing I could transplant it to the south! I have enjoyed serving on the CCN and thank the City Council for giving me the opportunity to serve. With fond regards I say "good -by" to all of you. Sincerely, i Sharon Bonney 602 1st Avenue Iowa City, Iowa 52240 CITY OF IOWA CITY CIVIC CENTER 410 E WASHINGTON ST IOWA CITY IOWA 52240 (319) 354.180 NOTICE THE CITY COUNCIL OF IOWA CITY IS CONSIDERING AN APPOINTMENT TO THE FOLLOWING COMMISSION: HOUSING COMMISSION One vacancy - Unexpired Term October 11, 1977 - May 1, 1979 Duties of the Housing Commission members include investigating, studying, reviewing, and analyzing the housing needs and the meeting of such needs within the City of Iowa City, Iowa, and investigating and determining if slum areas exist or other areas where there are unsafe, unsanitary or over- crowded housing conditions, and studying and investigating and making recommendations relating to the clearing, replanning and construction of slum areas and providing dwelling places for elderly persons and persons of low or medium income. Iowa City appointed members of boards and commissions must be qualified voters of the City of Iowa City. The selection and appointment to this Commission will be made at the E Octo_ber.17,.;;1977,�Council meeting at 7:30 P.M., in the Council Chambers. Persons interested in being considered for this position should contact the City Clerk, Civic Center, 410 East Washington. Application forms are available from the Clerk's office upon request. 384/3