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HomeMy WebLinkAbout1977-10-25 Bd Comm. MinutesIowa City Airport Commission September 15, 1977 City Manager's Conference Room, Civic Center Memlr,rs Pr: -sent: Members Absents Others Present: Claude Peterson Gary Bleckwenn Jack Perkins Dirk Phipps Caroline Embree E.K. Jones, Jr. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN; reported by G.G. Bleckwenn. Chairman Peterson called the meeting to order at 7:90 p.m. Chairman Peterson read minutes of August 18, 1977, meeting. Commissioner Perkins moved and Commissioner Phipps seconded the approval of the August minutes. Motion carried. Peterson informed the other members that the FAA had con- t:ar_ted the Johnson County Regional Planning Commission about the Airport Commission's application for a grant to help Iowa City fund an Airport Master Plan Study. Commission members voiced concern about City Council member Carol deProsse's statements concerning the proposed Airport Master Plan Study. Peterson's written response to these statements was received by all commissioners present. Peterson discussed the purpose of the proposed study with Emil Brandt, Executive Director of the JCRPC at the meeting of the Johnson -Linn County Regional Planning Commission in Cedar Rapids on Sep- tember 8, 1977. Mr. Brandt requested that Peterson and other Airport Commissioners attend the September 21st meeting of the JCRPC at 7:30 p.m, at the First Christian Church in Iowa City. -Peterson will attend this meeting. Peterson gave a copy of the "description of work program" for the proposed study to the JCRPC and will give another to the City Council via the office of City Manager Neal Berlin. The request from Neal Berlin to explain how the proposed Airport Master Plan Study fits into Jonson County and Iowa City planning at the City Council meeting of September 26, 1977, has been moved back to the October 17, 1977, City Council meeting. Date change initiated by office of City Manager. Perkins initiated discussion on the letter concerning ser- vices to the Airport supplied by the other departments of Iowa City. Letter written by Neal Berlin. General concur- rence was voiced on the proposed set-up put forth in the letter. Bleckwenn questioned the charges for equipment, as it is his understanding that some airport property, such as a snow plow, had been given to the street department in the past with the understanding the airport would have its runways plowed by the street department and it in turn would have use of the equipment on streets. Some other equipment may also be involved. This should be squared away. Bleckwenn 313 2 also questioned how a situation would be handled if a snow plow borrowed from the street department malfunctioned while being used by the airport Manager due not to his neglect or misuse, but due to prior wear and tear or misuse by the street department or lack of maintenance? Who would be charged for what, and who would be liable Cor damage to persons and/or property? A short discussion was held on a tentative proposal by Chuck Johnston to build a 9 -unit tee hangar on Airport property with the Airport to receive ownership after a set period of time. The Airport Manager presented the bills for September. Perkins questioned the $539.00 fire policy premium due to Russ Mishak Agency. The seemingly high amount could not be explained. Perkins moved and Phipps seconded the payment of all bills presented, except the insurance bull. Motion car- ried. The airport manager will check with Mel Jones of the City Finance Department on the insurance premium. Perkins initiated discussion on the need to get started on planning for an additional set of tee hangars. The need for such hangars was concurred upon, but the general concensus was to wait and see if the master plan study materializes before action is taken. Phipps reported on the Cedar Rapids meeting of the J-LCRPC which was attended by Commissioners Peterson, Phipps and E.K. Jones, Jr. The planners' recommendation is to have Cedar Rapids Airport stay as is, a utility airport for the Marion area, and Iowa City to upgrade to a basic transport airport. The planner for the J-LCRPC was pleased that Iowa City was trying to set up its own "specific needs" Airport Master Plan Study, as the J-LCRPC study is general in nature. General discussion of previous and following matters: (1) Perkins will contact Bob Schwab about removing the sign at the airport entrance; this would be done to enhance the entrance to the airport. (2) Peterson will contact the City about trimming the trees along the airport entrance drive. Perkins moved for adjournment, Bleckwenn seconded. Motion carr. ed. 9:00 p.m. Next Commission meeting scheduled for October 20, 1977, at 7:30 p.m. in the City Manager's Conference Room, Civic Center. • COMMITTEE ON COMMUNITY NEEDS OCTOBER 5, 1977 -- 4:00 P.M. RECREATION CENTER -- MEETING ROOM A COMMITTEE MEMBERS PRESENT: Amidon, Baschnagel, Braverman, Cilek, Clark, Dennis, Hall, Hibbs, McCormick, Pecina, Rock, Swisher COMMITTEE MEMBERS ABSENT: Bohlken, Bonney, Purington CITY STAFF PRESENT:Vann, Wilkinson, Burke, Sheets, Leighton, Plastino, Milkman OTHERS PRESENT: Sue Young of KXIC MEETING DISCUSSION: 1. In the absence of the Chairman, Mrs. Vann conducted the meeting. It was moved by Hall and seconded by Pecina to approve the minutes of the September 6 meeting. Motion carried. 2. Mrs. Vann reviewed the reasons why CDBG funds are available in Iowa City and what we've done during the past three years of funding. To summarize, Iowa City was awarded 8 million dollars of Community Development Block Grant (CDBG) funds to spend over a five year period on community development programs, such as completing the Urban Renewal program successfully and developing a neighborhood improvement program. Each year the City Council determines which programs will have the most beneficial impact in Iowa City and directs the staff to prepare a CDBG application stating goals and objectives for those projects. This application is then submitted to 4UD for approval before the program year begins. During the first three years, the programs funded included:. Housing Rehabili-. tation, Code Enforcement, Ralston Creek Flood Control, Neighborhood Site Improvements, and the Senior Center. She also emphasized that CCN's role in the CDBG application process is to gather citizen comments on these existing programs as well as those new programs suggested at the public meetings and then to forward their recommendations to City Council for consideration. She reminded committee members that last year the Council hardly altered the CCN proposed CDBG program before it was submitted to HUD. Therefore she feels that CCN does play an important role in the decision making process. 3. Jim Leighton, Housing Rehabilitation Supervisor, presented an update on the Housing Rehabilitation program. lie explained that the Rehab Program is currently using grants of up to $5,000; forgiveable loans of an additional $5,000; and no -interest loans. His request for 4th year funding for the Housing Rehabilitation Program is for j $172,200. (See summary sheet that is attached for more detailed information.) 3933 0 Committee on Community Needs October 5, 1977 Page 2 0 4. Bruce Burke, housing Inspector, updated the Housing Code Enforcement Program. Mr. Burke explained how the program was initiated and planned during its first year of funding, as well as the activities carried out in the second year's funding. His request for funding is $91,000 for the Minimum Housing Code Enforcement Program. (See attached summary for more detailed information.) S. Dick Plastino, Director of Public Works, explained the progress made thus far on the Ralston Creek Project. The four stages in the project are: a. Passage of the Stormwater Management Ordinance b. Interim Projects c. Scott Boulevard and Hickory Hill detention structures d. Other Mr. Plastino further explained that the Interim Projects are fully funded and work is expected to start this month; the Stormwater Management Ordinance was adopted by the City Council and that implementation costs are in effect funded by the private sector; the Scott Boulevard detention structure, planned to control the watershed coming into Iowa City via the southern branch of Ralston Creek, is to be funded with proceeds from Urban Renewal land sale; the two Hickory Hill detention structures, planned to control the watershed coming into Iowa City via the northern branch of Ralston Creek, are not yet funded and the estimated con- struction cost of them is $800,000. His funding request is for the $800,000 necessary for the Hickory Hili deLenLiun structures. 6. Sue Sheets, Redevelopment Specialist, presented a progress report on the Neighborhood Site Improvements Program. She explained that the first of these improvements, for the Longfellow School area, would be started this month, with all improvements expected to be completed by May of 1978. Other neighborhoods will be involved in a similar program this spring, so all CDBG funds currently available will be committed by June 30. Her funding request is for $190,000 from the 4th year grant. (See attached summary sheets for more details.) 7. Julie Vann, CDBG Program Coordinator, briefed the committee on programs for the handicapped and elderly. The Post Office structure has been acquired to be developed into a multi-purpose senior center. One million dollars will probably be needed to develop the existing structure into a successfully designed, pro- grammed, and rehabilitated facility to meet the needs of our senior citizens. �,..' Although the staff plans seek funding from all known local, state and federal sources, the available CDBG funds are the only currently known source of -- $500,000-750,000 of structure rehabilitation funds. 0 Committee on Community Needs October 5, 1977 Page 3 0 Ms. Vann suggests that $500,000 be set aside in the 4th year CDBG application for FY 179 rehabilitation costs. (St'e attached data sheet for additional information.) 8. Final plans were made for the public meetings that will be held to gather citizen input for the 4th year application. The meetings will be held on October 12 (1:30-4:00) and October 13 (7:30-9:30) in the Council Chambers. Members were advised that radio time was being used to advertise the citizen in- put process. *Purington and Vann talked for 15 minutes on "Forum" Sunday, October 2, 1977, at 12:30 p.m. *Purington and Vann talked for 30 minutes on "Focus" Sunday, October 9, 1977, 5:30 and 9:00 a.m. *Amidon and Vann talked for 12 minutes on KCJJ Sunday, October 9, 1977, at 12:15 p.m. *7 short statements will run as public service announcements daily on all three stations. 9. Copies of the following items were handed out: a. Monthly Summary of CDBG Project Activities b. Data Sheet on the Center for Retarded Citizens c. Letter of resignation from Sharon Bonney 10. Mrs. Vann read, with regret, Sharon Bonney's letter of recommendation to the Committee. This letter will be forwarded to the City Manager's office. 11. It was moved by Hibbs and seconded by Ball that the meeting be adjourned. Motion carried. i Sandra S. Wilkinson 171 L HOUSING REHABILITATION PROGRAk1 REVIEW SHEET 5 OCT. 77 GRANTS, FORGIVABLE LOANS, NO -INTEREST LOANS 35 Active Cases 15 Verification Stage 20 Bidding - Construction Stage 3 - Completed (Value $21,000) 4 - Under Construction ($37,600) 7 - Received Bids ($53,500) 6 - Out for Bids ($46,000) Goals Through Jan. 1, 1978 1.) Substantial completion on 16 structures. 2.) Encumber between $200,000 and $230,000. 3.) Complete review of inquiries in 403 project area (Oct. 77). 4.) Advertise grants for elderly or disabled homeowners in 403 area. Neighborhood meetings, mailings, etc. 5.) Depending on 403 response develop 2-3 "go" cases/month. Goals Through June 30, 1978 1.) Continue to develop cases @ 2-3/month. 2.) Process backlog of "312" cases as time permits. 3.) At present response level expect to encumber an additional $100,000 ! (Total - Feb. 1977 - June 1978 - $300,000) Program Outline July 1, 1978 Through June 30, 1979 Due to reduction in Block Grant funding for FY 79, the staff recommends the following general outline: 1.) Maintain Grant -Forgivable Loan Program at approximately $100,000. This would be a service to elderly and/or handicapped only. 2.) Due to expected increases in 312 funding in our region, actively pursue these dollars to replace the no interest loan program. Advantages of 11312" type funding - - 3% interest rate - 20 year term (same payback rate as no interest over 15 years) - $17,400 maximum/unit - No income limits C: Report of the Housing Rehabilitation Program Finance Specialist October 5, 1977 Costs Actually Spent Estimated Total (Completed or under (Out for bids or Construction) being estimated) ADMINISTRATIVE: (excluding staff) $ 1,253.84 as needed $ 1,253,84 GRANTS 24,960.04 $38,000.00 62,960.04 FORGIVABLE LOANS 20,897.40 40,999.60 61,897.00 REHAB I LOAN 14,650.88 22,350.00 37,000.88 $61,761.88 $101,349.00 $163,110.88 Submitted by Maureen Taylor FISCAL YEAR 1975 PROJECT NAME: Housing Code Enforcement Program First Year Activities (July 1, 1975, to June 30, 1976) Planning; initial and follow-up inspections in Area A. Received FY 76 a Block Grant allocation of $50,000. During the first year of H.C.D.A. funding (FY 76), areas for inspection were delineated and maps were drawn of these areas. Initial area designations were based upon the extent and type of blight as indicated by an exterior building condition survey included in the Community Renewal Program final report (July, 1971). Delays in hiring two qualified housing inspectors postponed program implementation until January, 1976. }caving hired and trained two staff members, the code enforcement procedures were implemented in mid-February of 1976. CODE ENFORCEMENT PROJECT SCHEDULE 19:S 1 1976 Pla ing and Delineation of Project Areas Hiring and Training Staff Inspection Activities: 1. City began inspections of University fraternities and sororities for the first time. 2. Housing Office initiated Appeals Board and Court rases after several years of dormancy in both areas. 3. Rork on revisions to the Minimum Housing Standards was started. Inspections Performed (includes re -inspections) 1,796 Complaint Call Received Not Available Compliances Issued 0 FISCAL YEAR 1976 0 PROJECT NAME: Housing Code Enforcement Program Second Year Activities (July 1, 1976, to June 30, 1977) Completion of initial inspection phase in Area A. Continu- ation of follow-up inspections until all units are compliant with the appropriate codes. Received second year Block Grant allocation of $95,000. CODE ENFORCEMENT PROJECT SCHEDULE Inspection Activities: 1. Administrative re -organization creates Department of Housing and Inspection Services. 2. Housing Occupancy and Maintenance Code submitted to City Council. 3. Annual inspection of multiple dwellings begun. Inspections Performed (includes re -inspections) 2,115 Complaint Calls Received Compliances Issued 178 679 )975 1976 1977 197E Planning and Delineation of Project Areas Hiring and Training Staff !!!1!!L!!L Inspection Procedure in Area A: Initial Follow -Up Inspection Activities: 1. Administrative re -organization creates Department of Housing and Inspection Services. 2. Housing Occupancy and Maintenance Code submitted to City Council. 3. Annual inspection of multiple dwellings begun. Inspections Performed (includes re -inspections) 2,115 Complaint Calls Received Compliances Issued 178 679 • PROJECT NM1E: Dousing Code Enforcement Program 1978 PROJECT GOALS: The goal of this program is to monitor the physical quality of housing units within the central corridor of the City to ensure that accomodations are maintained in a safe and sanitary condition in accordance with applicable codes.and ordinances. PROJECT OBJECTIVES: 1. To systematically inspect each renter -occupied dwelling unit within the project areas during the next four years. 2. To inspect owner -occupied single family dwelling units within three days after receiving a request from the resident. 3. To send a written inspection report citing identified code violations, I or a letter of no violations to the property owner within 48 hours of the site visit. 4. To enforce code c6mpliince by reinspection and Chapter 9.30 remedies for all structures found to be in violation. S. To issue 1978 rental permits to all rental units complying with existing `. codes and ordinances. 6. To establish and maintain an inventory of all structures within the project areas containing residential units. 7. To review codes and ordinances bi-annually amending portions as appropriate or necessary. 8. To coordinate efforts with the housing rehabilitation projects by sharing structure's data with rehab personnel and by making referrals as appropriate. 9. To review office procedures and time management procedures regularly to insure field travel time is minimized, inspections are completed efficiently, reports are written comprehensively and compliance is actively pursued, METHODOLOGY: A. Existing Council approved 403 Area 1. Assign one Housing Inspector full time to service complaint and request inspections in the 403 area. 2. To utilize the same one Housing Inspector, begin annual inspection and licensing of al] multiple and rooming houses. B. Proposed Second 403 Area 1. To assign two (lousing Inspectors to the proposed 403 area to begin systematic Housing Inspection. page 2 • 0 2. To license all Multiple and Rooming Mouses discovered in the systematic inspection process. 3. To provide assistance to staff in completion of the annual licenses of Multiple and Rooming Mouses in the present Council approved 403 Area (See "A" above). a 0 0 NEIGHBORHOOD SITE IMPROVEMENT PROGRAM $190,000 Background: The federal government requires that site improvements be carried out in conjunction with housing rehabilitation programs. While the housing rehabilitation program serves to upgrade the community's housing stock, the site improvements program upgrades sidewalks, alleys, etc. throughout a neighborhood in order to revitalize the entire neighborhood environment. First through Third Year Activities: The site improvements program was not fully developed until the end of the second year of block grant activities. Since May 1977, significant progress has been made. Several neighborhood meetings have been held with residents of Rehab Area II in the Longfellow School neighborhood. From these meetings citizens' comments were organized into project proposals which were submitted to the City Council and approved for funding. The first of these proposals will be implemented by the end of October. All of the projects will be completed in this area by May 1978 and the neighborhood site improvement program will be initiated in other older neighborhoods of Iowa City. Fourth Year Activities The program has been soundly developed and a great amount of interest has been ex- pressed by residents of other neighborhoods in Iowa City. Fourth year activities 1 will involve project activity in the Rehab Area I first (Washington, Market, Gilbert and Governor Streets), then will spread to adjacent neighborhoods. The same process of citizen participation will be followed in each designated neighborhood. The completion of the exterior housing survey has been a great help in planning for future projects. It appears that at least 8 more neighborhoods will be designated for the site improvements rLgr In eider rn contin:e plans and expectations for P p --o---• neighborhood improvements a sizable budget is needed during the fourth CDBG year. It appears that $190,000 originally allocated will fund improvements for only 4 neighborhoods, therefore, an additional $190,000 is needed to ensure that all neighborhoods within the 401 planning area receive equal consideration. REQUEST FUNDING OF $190,000 FROM FOURTH YEAR CDBG FUNDS Data Sheet Senior Center' Project Xoal: To develop a community center for senior citizens and to coordinate programs, activities and services to meet their needs in one convenient, readily accessible location. Project Description: The City of Iowa City proposes to buy and remodel the vacant post office located at the corner of Washington and Linn Streets into a multipurpose senior center and to facilitate the development of an attached senior citizen housing structure to be constructed on the site immediately east of the old post office. The proposed housing will not be developed by the city and will be a high rise structure containing as many as 100 units. Area and Persons to be Served: The senior center will be a focal point for activities of and services for Iowa City senior citizens. The facility and services will be designed to provide accessibility to physically handicapped senior citizens. Programs and services will be available for persons of all income levels and educational and social back- grounds. According to a 1974 special census, Iowa City had a population of 47,744, of which 6.3% (or 3,008) were over 60 years of age. A large percentage of the senior citizens reside in older neighborhoods near the downtown area. The former post office structure is in an excellent location, both from the standpoint of direct access for the mobile elderly population and its proximity to central business services which abound in the area around the site. Relationship to Other City Activities: The City of Iowa City currently does not own or operate a facility solely for use by senior citizens. However, the Community Recreation Center does plan and supervise recreation and social activities for this special population group (i.e., a Golden Age Club, scheduled exercise programs, trips, and other parties and gatherings -- totaling four or more activities per week) and the Public Library does provide books, literature, films, and meeting rooms for all age groups including elderly and in addition special order large print materials are available and a mail service has been developed for shut-ins. The new proposed senior center would provide a wide range of social, recreational, and educational opportunities to senior citizens. Currently provided recreation and library services would be coordinated with other activities in one accessible location. Environmental Impact: The impact on the surrounding environment has been analyzed, and no significant negative effects have been noted. Areas investigated include topography and other natural features, water run-off, water pollution, air pollution, animal habitat, vegetation, traffic, energy requirements, relocation, support services and affect on historical or cultural assets. There will be some dust and noiso during construction and an increase in parking demand. To minimize adverse impact, steps will be taken to assure adequate parking for users of the center and inhabitants of the apartment complex. Estimated Cost Summary: Real Property Acquisition $ 250,000 Rehabilitation Costs 1,047,000 Total $1,297,000 Operating Costs $ 110,000 per year Estimated Cost Breakdown: Rehabilitation Costs All interior remodeling and redecorating $ 780,000 except elevator installation and heating - cooling equipment Elevator 130,000 New roof, all new construction such as 70,000 ramps, loading docks, exterior surface work, window repair, etc. Heating and cooling equipment (venting and 52,000 pipes included in remodeling estimate) Extra cost of commercial kitchen 15,000 Total $1,047,000 Square foot cost for 27,800 square feet $ 37.66 The figure of $780,000 was reached by taking a $600,000 estimate made by a local contractor which was given in 1975 and increasing it by 30% for inflation which has occurred since then. A local architectural firm estimated that elevator installation costs would range from $110,000 to $150,000. City staff arbitrarily chose a figure of $130,000. City staff also estimated exterior work costs and the figure used for heating and cooling equipment using standard construction cost publications. The extra cost for the commercial kitchen was added to assure additional funds for increased kitchen space. Operating Expenses Staff Materials Utilities, maintenance and repair $ 72,000 20,000 18,000 Total $ 110,000 A portion of the operating costs will be offset by rents received from the apartment complex for use of the senior center facilities. Additional revenues may be received from rental of office space to various social service agencies. Other Comments: Although the project has a lot of community support, the City Council will be assuming the leadership role by acquiring the Post Office for use as a senior center. In this leadership role, citizens will probably expect the city to provide both the 1 to 114 million dollar physical structure, and also the management support necessary to make the center successful. In acquiring the Post Office structure the Council is establishing a new city policy in relationship to providing services for senior citizens. The Council should be advised that current zoning regulations for a CB district would allow a maximum of 42 units in the adjoining apartment complex. This density is possible only if one owner holds title to the entire post office lot. Oj\q�77 8 0 MINIITI:S IOWA (,ITY RIVI:RFPR''I'iCODIPI:')',1 ' CITY MANAGER'S t'(lNH,NFM I: WOi� OCTOBER 19, MUMBERS PRESENT: lipley, fairy. l'erter, Noodniff lli.'d1aiRri ABSENT: Brandrup, fountain, Horton, !.!ndl'.or; McLaughlin, _—.—_... ---- Neu- i I Flowers, Millaman GIMSTS: Jc;rn Lloyd -Jones, Trudy 15ar:i SUMMARY OF DISCUSSION: 7'ho Iowa City Riverfront. Commission met in Regular Session on October 19 with Chairperston Fahr presiding. There was not a quorum. Jean Lloyd -Jones was present to report on the formation of a non-profit corporation to protect and preserve open space tqithin Johnson County for public use. The purpose of such a group would be the preservation of natural arcas and historical and scenic sites within the County and to educate the public about our natural resources. She indicated that the group would be able to receive in trust or purchase land for preservation. She indicated that the group would he a non-profit organization with a board of directors and a broad -haled membership. She also stated that the corporation would not necessarily keep :111 land acquired and that it could give or sell the land to government agencius . Ms. Lloyd -Jones reported that formation of such a group was underway and the Commission members present expressed an interest in being kept informed as to its progress. Fahr reported that he, Epley, and Vetter had met with the Johnson County Board of Supervisors and with the Coralville City Council. (loth meetings were informational regarding the Riverfront Commission and its goals. Cooperation between agencies was stressed as well as the idea of the river as a common resource. Fahr also reported that the Coralville power dam was discussed it the Coralvillc City Council meeting on October 18. Safety issues were discussed as well as which agency should have the responsibility of maintenance of the walkway and dam and whether or not the dam should be removed. Fahr stated his feeling that the dam was not in that bad of condition and that the walkway could be repaired. Ile reported that the City of Coralville did not want the responsibility of maintenance of the dam, but might be willing to share in the cost of maintenance of the walkway. Action on appointments tothe Waste Water Facilities Committee and the Land Use and Water Resources Committee was deferred until the next meeting of the Commission. Fahr then distributed a memo from Milkman regarding funding foi , ��.^„ �. ., .arw a-i,yiii iiii.Gii. Tuc iiriaiiu wi r . < < ..,c u...... ,.. i•.�. meeting. 393y F 0 Minutes Page 2 October 19, 1977 i Meeting dates I'or the November and pecemher Commission meetings were discussed, with the concensus being that the next meeting should be held on November 9 and the December meeting on December 14. Milkman reported that there was a possibility of getting T-shirts printed with the Riverfront Commission logo for use as a public relations tool. she will report back at the next meeting. Vetter suggested that the Commission might want to explore the possi- bility of the City acquiring a strip of land behind Sambo's along the river. There being no further business, the meeting was adjourned at 4:52 p.m. Respectfully submitted, 1:lien I(. I- ' wc� c�Y