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HomeMy WebLinkAbout2007-08-30 Info Packet I = 1 ~~~'tt ~... ~lJInm___ ~~ ~ CITY OF IOWA CITY www.icgov.org CITY COUNCIL INFORMATION PACKET August30,2007 SEPTEMBER 4 SPECIAL WORK SESSION IP1 Council Meetings and Work Session Agenda IP2 Memorandum from the Director of Planning and Community Development: September 4, 2007 work session discussion on residential permit parking system IP3 Memorandum from the City Attorney: Proposed Driveway at 326 Fairchild Street MISCELLANEOUS IP4 Memorandum from the Interim City Manager: Live Streaming of City Council Meetings IP5 Information sent to Search Firms Interviewing on September 15, 2007 IP6 Memorandum from the City Attorney: Absence IP7 Report submitted by the Management Analyst: Budget to Actual Comparison for the Fiscal Year Ended June 30, 2007 IP8 Memorandum from the Acting Traffic Engineering Planner: Update on Kimball Road traffic calming IP9 Letter from the Acting Traffic Engineering Planner: Proposed traffic calming on Kimball Road IP10 Press Release: Parking Service Disruptions and Free Parking Alternatives for August 31, 2007 - September 4, 2007 [prepared by Chris O'Brien] IP11 Memorandum from the City Clerk: Annual Parks Tour IP12 Police Department P.A.U.L.A Report - July 2007 IP13 E-mail from Douglas Elliott: Johnson/Linn County Public Leadership Group Meeting October 25, 2007 IP14 Invitation: The Peninsula Park Disc Golf Course Grand Opening September 7,2007 IP15 Invitation: Benefit Party for Old Brick September 3, 2007 IP16 Final Report - The Joffrey Ballet Dancing River to River [submitted by Hancher Auditorium] Memorandum from City Clerk: Annual Parks Tour change [Distributed at 9/4 Work Session] I = 1 -,..= -~... ~~W~~ ~... ~rm.~ ......~ CITY OF IOWA CITY www.icgov.org CITY COUNCIL INFORMATION PACKET August 30, 2007 MBER 4 SPECIAL WORK SESSION IP10 Press Release: Parking Service Dis uptions and Free Parkin Alternatives for August 31, 2007 - September 4, 2007 [prep ed by Chris O'Brien] dget to Actual Comparison for the IP1 Council Meetings and W k Session Agenda IP2 Memorandum from the Direc r of Planning and Community D velopment: September 4, 2007 work session discussio on residential permit parking ystem IP3 Memorandum from the City Attorne : Proposed Driveway a IP4 Memorandum from the Interim City Manag : Live Stre ming of City Council Meetings IP5 Information sent to Search Firms Interviewl g on IP6 Memorandum from the City Attorney: Absence IP7 Report submitted by the Management Analyst' Fiscal Year Ended June 30,2007 IP8 Memorandum from the Acting Traffic traffic calming Update on Kimball Road IP9 Letter from the Acting Traffic Engine ring Planner: Kimball Road oposed traffic calming on IP11 Memorandum from the City Clerk: IP12 Police Department P.A.U.L.A IP13 E-mail from Douglas Elliott: Johnson/Linn County Public October 25, 2007 IP14 Invitation: The Peninsula ark Disc Golf Course Grand Opening SePtembe~~ 2007 Benefit Party or Old Brick September 3, 2007 \ , IP15 Invitation: IP16 Final Report - The Joffrey Ballet Dancing River to River [submitted by Hancher Auditorium] August 30,2007 Information Packet (continued) 2 PRELIMINARY/DRAFT MINUTES IP17 Senior Center Commission: August 21,2007 IP18 Human Rights Commission: August 21,2007 IP19 Historic Preservation Commission: August 9,2007 I;: 1 !~~~'t '-~-~.~ -...u.., - CITY OF IOWA CITY City Council Meeting Schedule and Work Session Agendas f~~Ot J August 30, 2007 www.icgov .org . MONDAY, SEPTEMBER 3 Labor Day - Offices closed . TUESDAY, SEPTEMBER 4 Emma J. Harvat Hall 5:30p Special Council Work Session · Planning and Zoning Items "c, d, e, f" Snacks · 326 Fairchild St. Driveway/Northside Residential Parking Permits Provided · Sandusky Storm Drainage · Agenda Items · Council Time · Schedule of Pending Discussion Items 7:00p Formal Council Meeting TENTATIVE FUTURE MEETINGS AND AGENDAS I . SATURDAY, SEPTEMBER 15 Emma J. Harvat Hall 8:00a - 5:00p Special Council Work Session - Interviews with firms . MONDAY, SEPTEMBER 17 6:30p Council Work Session Emma J. Harvat Hall . TUESDAY, SEPTEMBER 18 7:00p Formal Council Meeting Emma J. Harvat Hall . MONDAY, OCTOBER 1 6:30p Council Work Session Emma J. Harvat Hall . TUESDAY, OCTOBER 2 7:00p Formal Council Meeting Emma J. Harvat Hall . MONDAY, OCTOBER 15 6:30p Council Work Session Emma J. Harvat Hall . TUEsDAY,OCTOBER16 7:00p Formal Council Meeting Emma J. Harvat Hall . MONDAY, NOVEMBER 5 TBA Council Work Session 7:00p Special Formal Council Meeting Emma J. Harvat Hall . MONDAY, NOVEMBER 12 Veterans' Day - Offices closed . THURSDAY,NOVEMBER22 Thanksgiving Day - Offices closed ,~ 1 ~~~~-.: ~~..ga.~ --, __ l CITY OF IOWA CITY MEMORANDUM r::J Date: August 29, 2007 From: City Council Jeff Davidson, Director of Planning and Community Development ~f To: Re: September 4, 2007 work session discussion on residential permit parking system At the September 4, 2007 work session you have requested a discussion of a residential permit parking system for the Northside Neighborhood, This issue has come up periodically with the Northside Neighborhood over the last 20 years. Each time it has been discussed the neighborhood has declined to take a formal proposal to the City Council. Such was the case in 2002 when the attached memorandum was prepared but never forwarded to Council for discussion, I believe it provides a reasonable summary of the issues associated with a residential permit parking system, These programs are certainly possible to implement. They are typically located around large traffic generators such as colleges, hospitals, and high schools, You will note, however, that there may be unfulfilled expectations associated with such a program, There should not be the assumption that a resident will be able to park in front of their residence, Even with a residential permit parking system, there are several blocks in the Northside Neighborhood with such high parking demand that residents might not be able to park in their own block, much less- in front of their residence, There is also the proposed fee for the program, The fee is proposed in order to finance enforcement of the program, Without regular, ongoing enforcement the program will be ineffective, To update the expense figures, the projected expense of the program is now likely to be more like $70,000 than $60,000, Similarly, the monthly permit rate would need to be more like $7 than $6, Of course, you could decide to finance enforcement from another source than permit fees, Bring any questions to the September 4 meeting, cc: Dale Helling Joe Fowler Matt Johnson Chris O'Brien Marcia Klingaman John Yapp ppddir/mem/jd-NS parking8-28.doc ,~ 1 -~= -4 f~W~*r ~:. ...rm.~ - ... CITY OF IOWA CITY MEMORANDUM Date: August 26, 2002 To: City Council From: Jeff Davidson, Assistant Director, Department of Planning and Community Development Joe Fowler, Director of Parking and Transit Re: Proposed residential on-street permit parking system for the Northside Neighborhood A recommendation of the Neighborhood Relations Task Force is to establish a pilot residential on-street permit parking system for the Northside Neighborhood, A staff committee of the following individuals has been established to evaluate this matter: Joe Fowler, Director of Parking and Transit Jeff Davidson, Assistant Director of Planning and Community Development Matt Johnson, Police Captain Chris O'Brien, Parking Superintendent Marcia Klingaman, Neighborhood Services Coordinator Beth Pfohl, JCCOG Traffic Engineering Planner There are a number of issues associated with residential on-street permit parking systems which must be considered carefully before implementing such a program, Residential permit parking programs are certainly possible to implement. We have located many such programs throughout the country and examined the specific elements of various programs, We have found that these programs are typically found around large traffic generators such as colleges and universities, hospitals, high schools, and post offices, There is some variation in how programs are operated from city to city; however, one common thread is that the programs are highly supported by the city councils in each community, We believe that your strong political support is essential before such a program goes forward in Iowa City, In examining notes from the Neighborhood Relations Task Force it appears that the principal goal of a residential on-street permit parking system is to reduce the over-occupancy of individual dwelling units, The notion is that if a person could not legally park on the street in their neighborhood they would have less incentive to illegally occupy a dwelling unit in the neighborhood, To get a neighborhood on-street parking permit all residents would be required to show proof of residency in the neighborhood, In our discussions with the Neighborhood Relations Task Force, as well as previous meetings which have occurred with the Northside Neighborhood Association over the past several years, we have had some difficulty in identifying a unified "parking problem" in the neighborhood. Some residents of the Northside Neighborhood accept commuter parking as a fact of life in a neighborhood so close to the University campus, while others expect on-street parking conditions similar to what would be found in a suburban neighborhood, The Neighborhood Relations Task Force has defined the parking problem as commuters preventing residents in the Northside Neighborhood from parking in front of their properties, It is important to understand that a residential on-street permit parking system will not allow this problem to be Northside On-Street Parking August 26, 2002 Page 2 resolved, In the Northside Neighborhood there will be significantly more demand for on-street residential parking permits than there are on-street spaces available. With a residential permit program, there should still be an expectation by neighborhood residents that they may be forced to park on-street a significant distance from their residences, The expense of a residential on-street permit parking system is tied to the enforcement of the program, The Northside Neighborhood consists of 30 square blocks and, in our opinion, a residential on-street permit parking zone of this size will require a specialized enforcement component. We do not believe sporadic enforcement by existing Police Department or Parking Division employees will be satisfactory for what we believe is the expectation of the neighborhood association, We have made the assumption that permits could be sold by the Treasury Division of the Finance Department using existing personnel. The program would require a full-time (40 hours per week) enforcement person, plus a vehicle to conduct permit enforcement in the Northside Neighborhood, The estimated expense would be approximately $60,000 annually. There would also be the expense of two regulatory signs per blockface (approximately $4,500 @ $75 per sign). There is much uncertainty about the number of permits that would be sold, If there is a desire on the part of the City Council to recover 100% of the revenue for the program from the issuance of permits, then we would suggest beginning with a $6 per month residential permit. These would be issued annually at a cost of $72, We would suggest not limiting the number of permits per residence as long as the permit was for a licensed vehicle owned by a resident legally occupying a dwelling unit in the neighborhood, There would need to be an understanding on the part of the neighborhood that the permit would be a "license to hunt" for an on-street parking space, and not a guarantee of a space, There would clearly be much more demand for parking than there would be spaces available on-street. The permit system would be enforced 8-5 Monday through Friday, and odd-even restrictions would continue to be enforced, There are many associated issues with establishing a residential on-street permit parking system, An obvious one is that commuter parking will simply move further out in the community, There are many existing examples of people who park on-street a significant distance from the Central Business District and complete their trip downtown using a bicycle or public transit. This will likely lead to requests for residential permit parking from other neighborhoods, Without knowing exactly how much revenue will be obtained from the sale of permits, there should be an expectation that General Fund revenue may be needed to augment the program, at least in the initial years before a consistent permit revenue stream is established, There is also the issue of guest and visitor permits, Visitor permits would need to be carefully monitored, There have been examples in other communities of a "black market" that has developed for residential parking permits, It becomes a significant enforcement burden to make sure that the person using a residential parking permit is in fact a legal resident of the neighborhood, The Neighborhood Relations Task Force suggested that fines from enforcement actions be used to pay for the program, and that fines be set at a relatively high dollar amount to provide a deterrent. We currently issue $5 tickets for meter violations; $10 tickets for everything else, with tickets issued not more often than every two hours, We have found in the downtown area that this is frequently not an adequate deterrent to illegal parking, but we are limited by state law, Northside On-Street Parking August26,2002 Page 3 To summarize, if you wish to consider a residential on-street permit parking system in the Northside Neighborhood, we propose it be established with the following structure: 1, On-street parking permits would be required for any vehicle parked on street in the Northside Neighborhood from 8 a,m, to 5 p,m, Monday through Friday, 2, The expense of the program will attempt to be funded by the sale of permits at $6 per vehicle per month, with permits issued on an annual basis. 3, On-street parking permits would be offered to both single-family residents and multi- family residents, Permits would be available for aU licensed vehicles owned by residents legally occupying a dwelling unit in the Northside Neighborhood, Details would need to be worked out on a system of issuing visitor permits, as well as a mechanism to ensure that permits are not used by nonresidents, 4, Permit issuance would require proof of residency, 5, Residents in the neighborhood under consideration for the residential on-street parking permit system would need to petition the City to have a program established, and a majority of neighborhood residents (simple majority? 60%? 70%?) would be required to approve the program prior to implementation, 6. A set of user guidelines would be established and steps developed to enforce abuses of the system, Enforcement would be by full-time Parking Division staff between the hours of 8 a,m, and 5 p,m, Monday through Friday, cc: Steve Atkins Karin Franklin Matt Johnson Chris O'Brien Marcia Klingaman iccoglp/memlnorthsideparking.doc ,~ 1 ~~:'.....4.... ~~W~~ ~~~aa.~ ..... -- CITY OF IOWA CITY MEMORANDUM [:;J Date: August 29, 2007 From: City Council Eleanor Dilkes, City Attorney ~JI To: Re: Proposed Driveway at 326 Fairchild Street As stated in Associate Planner Sarah Walz' letter to Ms. Ta of May 23, 2007 and City Engineer Ron Knoche's letter to Ms. Ta of May 24, 2007 (copies of which are contained in the Agenda packet of 8/21/07), based on the City's measurements, the City Code does not permit the proposed driveway for the following reasons: 1. The necessary paving exceeds the maximum allowed (50% of the front setback), 2, The driveway may not be constructed closer than 3 feet to the side property line, 3. The City Forester has not given his required approval based on his opinion that a curb cut will kill the existing, well-established, otherwise healthy 60-70 year old Linden tree. Section 10-8-11 of the City Code requires approval from the City Forester to disturb a tree in the rig ht -of-way, 4. "Two-strip driveways" (two hard surface strips with bare ground in between) are not permitted by the Code, which requires that all driveways be paved with concrete, brick or other durable permanent surface approved by the Building Official. In order to build the driveway the following is necessary: 1. A special exception from the Board of Adjustment to the front-setback 50% rule, The property owner would need to file an application with the Board and demonstrate, to the satisfaction of the Board, that the general and special approval criteria established by the Code have been met. The Board may deny the special exception or approve it with or without conditions deemed necessary to mitigate negative effects resulting from the granting of the special exception. Particularly because the houses in this neighborhood are so close to the right-of-way and each other, the property owner would need to provide a survey showing the dimension of the front yard setback in relation to the abutting properties as well as precise measurements and layout for the proposed curb cut and driveway. 2. The City Forester must approve the endangerment/removal of the tree. 3, The Building Official must grant a minor modification to the requirement that the driveway be no closer than 3 feet to the side property line. The City Code sets forth a number of criteria for the granting of a minor modification. The property owner would need to complete an application for the modification and the procedures set forth in Section 14-8B-8 of the Code would need to be followed, which include written notice to property owners within 200 feet, an administrative hearing and a written decision by the Building Official listing the findings on which the decision is based. The Building Official may attach conditions to the modification to, for example, assure that the driveway is curbed so water drains to the street. August 29, 2007 Page 2 4. A "two-strip driveway" may not be built. (There is no exception or minor modification to the requirement that the entire driveway be of a durable permanent surface). The City Council has no authority over the decisions of the Board of Adjustment. The City Council could direct the City Manager to direct the City Forester to approve damage to or removal of the tree, With respect to the minor modification, the procedure required by the Code would need to be followed. This procedure gives neighbors the right to notice and an opportunity to be heard and requires a decision to be made by the Building Official based on the facts, City staff will be available to answer questions at your meeting on September 4, 2007 Cc: Dale Helling Marian Karr Sarah Holecek Sarah Walz Jeff Davidson Ron Knoche Doug Boothroy ,~ 1 -~= -~... ~~ai~~ ~ ~aa.~ ....~ CITY OF IOWA CITY MEMORANDUM r O~;~7 I Date: August 29, 2007 From: City Council Dale Helling, Interim City Manager c~ To: Re: Live Streaming of City Council Meetings Since last year the Cable TV Division has posted Council meetings on its website to allow for viewing after the fact via the web as well as on City Channel 4. We are now able to "stream" your meetings live over the internet and plan to begin doing this on September 4th. Essentially, this means your formal meetings will go live worldwide! The City of Iowa City website will have a direct link to the Cable Division website so as to make it easier for a potential viewer to become aware of and access each meeting. We will continue to make them available on the web after the fact as well, as has been done in the past. Mediacom has cooperated with the Cable TV Division is developing this initiative. The software has been tested and we are ready to move ahead unless there are any objections from Council. Please contact me or Drew Shaffer if you have questions or concerns. cc, Drew Shaffer NOTE: On 8/29/07 this letter was mailed and Faxed to each of the selected firms ~~ l- ~ _fI'i"'= -~ ~s~~it ~"oiiir~...~ ...,..~ CITY OF IOWA CITY Dear 410 East Washington Street Iowa City, Iowa 52240-1826 (319) 356-5000 (319) 356-5009 FAX www.icgov.org August 29, 2007 You recently submitted a Statement of Qualifications for the recruitment of a City Manager for the City of Iowa City, The City Council has reviewed your Qualifications and would like to invite you to participate in an interview with City Council members at ** a,m, on Saturday, September 15, 2007, Interviews will be held at City Hall, 410 E. Washington St. in Iowa City, Please contact me at 319-356-5026 to confirm your acceptance of this invitation, Interviews are scheduled to last approximately 45 minutes, Council members are very interested in personal interaction with the consultant who will be working directly with them should your firm be awarded the contract. Therefore they are requesting that whoever will be in this role be present at the interview, The interview will be structured with (no more than) the first 15 minutes used for a presentation by your firm followed by questions from the council. Your presentation should include information you believe is important for the Council to consider as well as address the following three items: . Your experience recruiting a diverse candidate pool . Your experience involving community members in a participatory process . An overview of the timeline and process that you would propose for this recruitment. Enclosed with this letter is a memo from City Attorney Eleanor Dilkes outlining an issue currently awaiting a decision from the Iowa Supreme Court, It is being provided to make you aware of the situation in the event this might have an impact on the timeline and/or process you might propose, Please feel free to contact me if you have any questions, I look forward to meeting you on September 15, Sincerely, Sylvia A. Mejia IPMA-CP Personnel Administrator City of Iowa City ** 8 a.m. Waters-Oldani 9 a.m. Slavin 10 a.m. Bennett Yarger 11 a.m. The PAR Group ,~ 1 -~-s. -4.... !~q~~ ~~..ga.~ ......... ... CITY OF IOWA CITY MEMORANDUM Date: August 29, 2007 Search Firms Interviewing on September 15,2007 (l, ~ A~ Eleanor Dilkes, City Attorney for the City of Iowa City '().lJPVv Litigation on proposed "Retention Election" for City Manager To: From: Re: The City of Iowa City is awaiting a decision from the Iowa Supreme Court in the case of Berent et. al. v, City of Iowa City, In addition to a number of other issues, the Supreme Court is presented with the issue of whether an amendment to the City's Home Rule Charter requiring the City Manager to stand for retention election every four years at every other regular city council election must be placed on the ballot. The case was argued and fully submitted in April of 2007, There are a number of potential outcomes, including: 1, A remand to the district court to decide the substantive issues not previously addressed by the district court, There would be no final decision on the issue until the district court had ruled and all appeals were exhausted. 2, A Supreme Court decision that the proposed Charter Amendment must be placed on the ballot and the Court will address the legality of the amendment only if it passes, If this is the Court's decision, a special election would be scheduled on the proposed amendment. 3, A Supreme Court decision that the proposed Charter Amendment is legal and must be placed on the ballot. If this is the outcome a special election will be scheduled on whether the Charter should be so amended, If a majority of the electorate votes "yes" the first retention election for the City Manager would be held in 2011, 4, A Supreme Court decision that the proposed retention amendment is illegal. Cc: City Council Dale Helling Marian Karr ,~ 1 -~= -~ ~~~~tt ~~~aa.' ...,.. ... CITY OF IOWA CITY MEMORANDUM ( O;~O;7 J Date: August 29, 2007 To: City Council ~ From: Eleanor M, Dilkes, City Attorney \}JP Re: Absence I will be out of the office the week of September 3, 2007, First Assistant City Attorney Sarah Holecek will attend the Council Meetings on September 4th, My staff will know how to reach me. cc: Dale Helling Marian Karr Sarah Holecek eleanor/mem/absence8-05.doc To: Dale Helling, Interim City Manager Kevin O'Malley, Finance Director I ~ 1 f~~''t ~~A!II"'~ .... - CITY OF IOWA CITY Date: August 29,2007 From: Leigh Lewis, Management Analyst Re: Budget to Actual Comparison for the Fiscal Year Ended June 30, 2007 The purpose of this report is to examine revenue and expenditures on a cash basis through June 30, 2007, for the General and Business-type funds. The following are significant items of comment: Interest Income on idle funds is up fifty-seven percent (57%) due to higher interest rates, totaling $6.35 million for all funds. Health insurance claims totaled $6.0 million, an increase of twenty-one percent (21 %) over last year and a forty-four percent (44%) increase over the three year period FY04 - FY07. Heating fuel was down thirteen percent (13%) from FY2006, electricity costs remain steady. Diesel fuel costs are up seventeen percent (17%) over last year at $797,000. General Fund - Revenue and Other FinancinQ Sources General Fund revenue and other financing sources total $48.6 million for the year and are 103% of original budget. The following graph provides a comparison between original budget estimates, the amended budget and actual year-end receipts, with the exception of property taxes. General Fund Budget Comparison by Funding Source FY2007 Total Revenue: $48,6 Million $5.0 $4.5 $4.0 $3.5 $3.0 ~ VI .!2 $2.5 "0 C '0 $2.0 VI <: ~ $1.5 ~ $1.0 $0.5 $0.0 Chgs for Road I nte rgovt. Services Use Tax . Original Budget ~ Amended Budget E3 June 30 Actual Misc. Licenses Other & Permits City Taxes Use of Interfund Sale of Money Transfers Assets & Prop. Funding Source - 1 - Amendments to revenue and other financing sources total $1.9 million and include the following: . Interfund loan to Fire Administration for Fire Station #2 demolition and reconstruction ($600,000); . Interest Income ($596,800); . Interfund loan to Parks Administration for development of Sand Lake Recreation Area ($200,000); . Court Street Transportation Facility: hourly parking fees ($46,000) and rental income ($136,000). This was the first full year of operations, having reached full capacity on parking permits and full occupancy of available commercial space in early spring of 2007. . Proceeds from condemned or vacated properties ($62,000); . Federal forfeiture monies ($59,000); . Hotel/Motel Tax ($30,000). General Fund - Expenditures General Fund expenditures of $47.5 million are ninety-nine percent (99%) of the original budget. General Fund Expenditures Budget to Actuals by State Program Area FY2007 Total: $47,5 Million $18,0 $16,0 $14,0 $12,0 ~ II) $10,0 ... ..!!! a $8,0 c '0 II) $6,0 r::: ,Q 2: $4,0 $2,0 $0,0 Public Safety . Original Budget ~ Amended Budget EI June 30 Actual Public Works Culture & Recreation General Govt. Comm. & Econ. Dev. Interfund Transfers State Program Area Amendments of $3.1 million include $751,000 of budget authority carried over from the prior year's budget. Supplemental appropriations included the following items: . Transfer of loan proceeds to CIP project fund for Station #2 demolition and reconstruction ($600,000); . Contribution to the Iowa City Community School District (ICCSD) for Grant Wood Gymnasium ($460,000); . Addition/expansion of Transit routes with Transit Intensive Community Grant funds of $311 ,000. Includes the addition of 4.0 Mass Transit Operator FTEs and the purchase of three used transit buses ($333,772); . Transfer of loan proceeds to CIP project fund for development of Sand Lake Recreation Area ($200,000); . Senior Center bathroom remodel and ADA compliance ($111,220); . Transfer to Airport for local match of grant funding of capital projects ($90,267); . Local match of CEBA grant to Proctor & Gamble, three-year forgivable loan ($70,000); - 2 - General Fund - Expenditure Amendments (cant.) . Senior Center assembly room tables and chairs ($63,450) and misc. building improvements ($16,809), funded by contributions and donations totaling $80,259; . Addition of .5 FTE dedicated to inspection of construction site run-off, to be funded in part by permit fees ($31,715); . Addition of 1.0 Economic Development Coordinator, partially funded by General Fund ($16,604). The General Fund cash balance at June 30, 2007, is $21.3 million. Of this amount, $1.6 million is restricted in use and $868,260 is held in reserve for equipment replacement and parkland acquisition / development. An estimated $1.4 million of FY2007 budget authority has been requested for carryover into FY2008 for projects and purchases not completed at fiscal year-end. BUSINESS-TYPE FUNDS The Business-Type Funds include Parking, Wastewater, Water, Refuse, Landfill, Airport, Stormwater and Broadband Telecommunications. Operations are primarily funded from user fees and charges for the services provided to individual customers. The following summaries examine operational revenue and expenditures by comparison to the original budget. Amendments are highlighted where significant. ParkinQ Fund Parking revenue of $5.1 million is 103% of the original budget estimate, up 23.8% from the prior year following a July 1, 2006, increase in hourly meter and garage fees and garage permits. An interfund loan was originally budgeted in FY2007 to provide financing of a multi-garage maintenance project. Due to revenue growth, interest earnings and capital project timing, a loan is not necessary at this time. Parking expenditures are eighty-nine percent (89%) of budget at $4.5 million, due to personnel changes. Capital project expenditures were $606,000. Cash balance at the end of the fiscal year is $2.5 million, with $114,000 in restricted cash. Wastewater Treatment Wastewater revenue of $13.8 million is 101 % of the original budget at June 30, 2007, following an eight percent (8%) increase in user fees on July 1, 2006. Total expenditures are ninety-three percent (93%) of budget at $11.8 million. Personnel costs were low for the year at 86% due to scheduling changes and staffing turnover. Debt service payments represent sixty-three percent (63%) of Wastewater's expenditures in FY2007. The cash balance at fiscal year-end is $7.5 million. Water Operations Revenue of $9.3 million is ninety-six percent (96%) of budget at June 30, 2007, following a five percent (-5%) reduction in user fees on July 1, 2006. Total revenue in FY2006 was $9.7 million. Expenditures of $9.3 million are ninety-five percent (95%) of the original budget. Cash balance at fiscal year-end is $9.4 million, of which $442,527 is restricted in use. - 3 - Refuse Collection Fund Revenue is 102% of original budget at $2.4 million. A rate increase of $.50 went into effect July 1,2006, and an additional increase of $1.00 per month was approved by City Council for July 1,2007. Expenditures are 100% of budget at $2.5 million. The ending cash balance at June 30, 2007 is $398,000. Landfill Operations Fund Total revenue of $5.9 million is ninety-eight percent (98%) of original budget at fiscal year end. Landfill tipping fees are down twelve percent (12%) from FY2006 due to a reduction in rates for storm-related debris. Haulers are typically charged $38.50 or $43.50/ton, based on residency. These fees were reduced to $10.00/ton through January of 2007, foregoing an estimated $598,000 in fee revenue in this fiscal year. Total storm-related fee reductions over the two fiscal years FY06 and FY07 are estimated at $840,000. Expenditures of $4.1 million are 109% percent of the original budget, due primarily to capital project financing. Amendments totaling $1.67 million include $648,000 for construction of a new landfill cell, $100,000 for the East Side Recycling Center, $200,000 to finance the acquisition of Sand Lake Recreation Area and $600,000 to finance the redesign and construction of Fire Station #2 at Emerald Street and Melrose Avenue. An item of note is the fifty-five percent (55%) increase in Landfill's City Vehicle Rental costs over the last two fiscal years. City Vehicle Rental is an internal service charge from the Equipment Division intended to cover the cost of vehicle fuel, routine maintenance and repairs. This year's increase is seen more dramatically in Landfill Operations as the combined result of increased fuel prices and the rate of consumption for the large equipment utilized in Landfill operations. Ending cash balance at June 30, 2007 is $26,876,424. Of this amount, $11.0 million is restricted in use by Iowa State Code for cell closure, post-closure, planning and waste reduction requirements. An additional $4.6 million is in compliance with the City's financial policy on equipment replacement reserves. Airport Fund Airport revenue of $1.3 million exceeded budget estimates due to sale of two parcels in the north airport commerce park totaling $859,649. Proceeds of $388,635 were transferred out of Airport Operations for repayment of the 2002 G.O. bonds which were issued when the land was originally developed. General Levy property tax support of Airport operations was increased to $159,000 in FY2007 to cover the local match on capital project grants. Expenditures totaling $838,881 are ninety-four percent (94%) of the amended budget. Capital project funding totaled $92,177 for the year. Cash balance at June 30, 2007 is $456,000, however, $401,225 is restricted cash. Stormwater ManaQement Fund Total revenue is of $648,242 is 107% of the original budget estimate. Expenditures totaling $457,398 are ninety- eight percent (98%) of the original budget. An amendment of $83,462 allocates a 1.0 FTE Senior Engineer position to stormwater projects, effective July 1, 2006. Capital project funding for the year totaled $139,672. The cash balance at fiscal year-end is $957,480. - 4 - Broadband Telecommunications Fund Revenue through June 30, 2007 is $770,106, with cable franchising fees at 103% of budget. Expenditures of $675,017 include $100,000 operating subsidy to General Fund and $52,821 to Library Channel 1 O. Cash balance at the end of the fiscal year is $956,785. TIF Funds Also of note, Iowa City's six tax increment financing (TIF) districts generated $2.4 million in property tax revenue in FY2007. Of this amount, $1.1 million went to abatement of the 2004 G.O. bonds which were issued for City- University Project 1, and $935,000 was rebated to developers, as provided by the individual agreements. - 5 - ,~ 1 -~= -~ !~a;:~-r ~ ~ga.~ -.: CITY OF IOWA CITY~ MEMORANDUM Date: August 22,2007 ~ QJl' ..G\\ f\G' \..) To: City Clerk From: Kent Ralston, Acting Traffic Engineering Planner ~ Re: Update on Kimball Road traffic calming During the week of August 13, 2007 speed humps were installed on the 500-700 blocks of Kimball Road, between Whiting Avenue and N, Governor Street. Residents of the 200-500 blocks of Kimball Road have also requested speed humps through the City's Traffic Calming Program, A neighborhood meeting was held on July 25, 2007 and a mail-back survey of households abutting Kimball Road was initiated, The results of the neighborhood survey indicate that 88% of respondents favor speed humps on Kimball Road between N, Dubuque Street and N, Governor Street. Forty households were surveyed and 25 responded; this is a 63% response rate, The next step in the City's Traffic Calming Program evaluation is to post public notice of the proposed traffic calming project in the right-of-way of Kimball Road, and to collect comments from the Streets, Fire, and Transit Departments. Any comments received as well as a resolution authorizing the speed hump project will be provided to you for consideration at the September 18, 2007 City Council meeting, cc: Dale Helling Jeff Davidson John Yapp Marcia Klingaman Rick Fosse Ron Knoche Jccogtp/memos/kr-kimballrdupd.doc d 1~ -~= -...... ~ ....---_....... ~~~~~ ~~...ga.~ ....... ... CITY OF IOWA CITY Date: August 27,2007 410 East Washington Street Iowa City. Iowa 52240-1826 (319) 356-5000 (319) 356-5009 FAX www.icgov.org Re: Proposed traffic calming on Kimball Road Dear Resident: The City has been working with your neighborhood to develop a traffic calming project in response to a neighborhood petition expressing concerns about traffic speeds on Kimball Road between N, Governor Street and N, Dubuque Street. A mail-back survey of households in this area was conducted, The response rate to this survey was 88% in favor (22 in favor, 3 opposed) of the proposed traffic calming project. This is above the 60% majority required by the City's adopted Traffic Calming Program, Fifteen postcards were not returned, After a public comment period, final approval will be considered at the September 18, 2007 City Council meeting, If approved, the speed humps will be installed near the locations shown on the attached diagram, Exact locations of the speed humps will be determined by the Project Engineer. If the City Council approves the project, the speed humps will be constructed this fall (weather permitting), Approximately one year after installation, we will complete a follow-up traffic study and neighborhood survey, This will determine if the speed humps have been effective and if the neighborhood wishes to keep them in place. If you have any questions or comments please contact me at 356-5253 or kent-ralston@iowa- city,orq, ~ Kent Ralston JCCOG Acting Traffic Engineering Planner cc: Dale Helling City Council Jeff Davidson John Yapp Rick Fosse Ron Knoche Jccogtp/ltrs/kimballrdresu Its. doc ~ ~ IO'A cnr KiMba- II PROPOSED SPEED HUMP LOCATIONS Roa-d between N Dubuque St, end N Governor St August 2007 SPEED HUMP LOCA TIONS ~ ,4 \ ~ ./ ~ 2W~ ~~)' " City oflowa City, Iowa - Official Web Site Cl'f!!!:!''J caII..l1ID&DI Page 1 of2 rnJ ___"searc~ I 'J city services 'J organization chart 'J city code 'J maps Good Afternoon! Wednesda 410 East Washi.ngton Street, Iowa City, IA 52240 Ph: (319) 3S6-5000 News Releases Parking Service Disruptions and Free Parking Alternatives for August 31, 2007 - September 4, 2007 Wednesday, August 29,2007 - 1:30:00 PM Originating Department: Parking Contact Person: Chris O'Brien Contact Number: 356 - 5094 Necessary maintenance on two parking garages in downtown Iowa City over the upcoming holiday weekend will cause some parking service disruptions beginning Friday, August 31, 2007. Persons visiting the downtown this weekend should note the following closures and alternative options for free parking, Capitol Street Garage (located adjacent to Old Capitol Town Center) - Beginning at 6:00 PM on Friday, 8/31/07 and ending on Tuesday, 9/4/07 at 6:00 AM, this garage will be closed to allow for necessary maintenance to be performed. Vehicles will not be allowed to enter or exit the facility after 6:00 PM on Friday, 8/31/07, and those vehicles that remain may be towed. Dubuque Street Garage (located adjacent to the Sheraton Hotel) - Beginning at 6:00 AM on Friday, 8/31/07, parking will be limited to allow for necessary maintenance to be performed. Vehicles will have access to parking on the upper levels. Vehicles will be allowed to enter only from the Linn Street entrance and should proceed slowly through the garage as fencing will be in place to keep vehicles out of the work area. Customers of the Dubuque Street Garage are encouraged to instead use the Court Street Transportation Center, Tower Place Parking Facility or Chauncey Swan Garage to minimize vehicle traffic during this project. Due to the inconvenience, we will be offering FREE PARKING in the Tower Place Parking Facility (335 Iowa Avenue) beginning at 3:00 AM on Saturday 9/1/07; Chauncey Swan Garage (entrance off of the 400 block of College Street) beginning at 5:00 PM on Friday, 8/31/07; and Court Street Transportation Center (entrances off of 100 block of East Court Street & 300 block of South Dubuque Street) beginning at 5:00 PM on Friday, 8/31/07. Enforcement of parking rates will resume beginning on Tuesday, 9/4/07 at 7:30 AM in Tower Place and 8:00 AM at Chauncey Swan and the Court Street Transportation Center. The free parking applies only to garage customers. Parking meters will still be enforced and all other parking regulations must be followed. City parking permits will be honored in all facilities Friday, 8/31/07 - Tuesday, 9/4/07. http://www ,icgov, org/news, asp ?ID= 5597 2007 City Resources . City Channel + Library Channel + News Releases . Senior Center TV Local Media +TV KCRG, KFXA 28, KGAN, KWWL PATV Ch. 18 + Print Gazette, IC Press Citizen, Daily Iowan Des Moines Register + Radio KCn, KCRG, KHAK, KRUI, KSUI, KXIC, KZIA, WSUI, WMT + Cable Mediacom + Weather E-Services + Contact Us . Subscribe to City Info. (ICGOV2U) 8/29/2007 City ofIowa City, Iowa - Official Web Site Page 2 of2 The Farmer's Market will still be held in the lower level of the Chauncey Swan Garage on Saturday, 9/1/07 and posted signs will be enforced. Any questions can be directed to the Iowa City Parking office at 356-5096. The Parking staff regrets any inconvenience and appreciates the patience and cooperation of its customers during this necessary maintenance. home I services I business I calendar I news I jobs departments City of Iowa City - 410 East Washington Street -Iowa City, IA 2240 Copyright ~ 2001-2005 City of Iowa City. All Rights Reserved. Contact Website Manager Web Policies Email and other communication sent to the City of Iowa City are subject to the Iowa 0 en records law, http://www, icgov, org/news ,asp ?ID= 5597 8/29/2007 ,~ 1 ~~~~-.: ,,~~ga.~ ....... aa CITY OF IOWA: MEMORAN DATE: TO: FROM: RE: August 29, 2007 Mayor and City Council \) t Marian K, Karr, City Clerk ~'-~ Annual Parks Tour C I T yll~117 I UM The annual parks tour is scheduled for September 12, from 4:00 PM t 7:30 PM. If a majority of you will be attending it will be posted as a special Counci work session. Please contact me (356-5041) or Terry Trueblood (356-5104) if you Ian on attending, Iowa City Police Department P.A.U.L.A. Report - July 2007 (Possession of Alcohol Under Legal Age) BLI~!ne~s Name [oc_cupancYl Airliner [265] American Legion [140] Aoeshep ",~~~au rant115~] Atlas World Grill [165] Baldy's Wraps [47] B.I:l.Q,~lks#5~OI2051 .._ Bob's Your Uncle (Dodge) [#] Bob's Your Uncle (M.Trek) [204*] I3E.-.J~rl1~l1J1 ] [It's] Brothers Bar & Grill [456] Brown Bottle [289] Buffalo Wild Wings Grill & Bar [179] Cafe Z [56] Carlos O'Kelly's [299] glu~~arJ5.e>L____ _p__p_~_ College St Billiard Club [250] Colonial Lanes [502] Co.!lag~~kel)'~.f.<!fe [156] . pp__ _ Dave's Fox Head Tavern [87] David's Place [#] De~C!vv..ood . !a'V_ern [21~p Devotay [45] Diamond Dave's (Old Capitol) [203] QiClmondn[)~'Ve's (S1Eamore1L1Q4.l Donnelly's [#] (MAR: new owner) Dublin Underground [57] 808Restj3ul'ant & Nightclub 1176) EI Ranchero [161] Englert Theatre [#] .~TC [17~L____n . Farra's [The] Fieldhouse [420] First AvenlJe~lub l~gQJ___ _p___ Fitzpatrick's [116] Formosa Asian Cuisine [#] Frat~nal Qr~~r_of Eagle's [315] George's Buffet [75] Givanni's [187] Qodfalt1~l"s Pi.zz..?.l1IO] Graze [49] (MAR: new] Grizzly's South Side [265] 9roun~_I3()I.md Re~!CllJrantJ1~21 Hilltop Lounge [90] IC Ugly's [72] Lndia Cafe l!OOL___ Iowa City Yacht Club [119] Jimmy Jack's Rib Shack [#] JQ~'~~~ce 11~1l__.. Joseph's Steak House [#] Kandy Land [120] La Casa [300] Monthly Totals visits . arrests 1 0 i------ I I I 1 : 1 .~p.r~--T--o..- 141 2 t -p---~--p . 1 Year-to-Date Totals visits arrests 16 1 6 0 6 11 0 53 37 o 1 0 _..--~---- 12 1 8 0 o 3 o PAULA per Visit (year-to-date) 0.063 0.000 0.000 0.698 0.000 0.083 0.000 0.000 0.000 3 0.333 23 19 0.826 20 15 0.750 7----1 1 0.143 70 82 1.171 1 0 0.000 1 0 0.000 3 1 0.333 1 0 0.000 o o 3 3 o 8 3 rnD Linn Street Cafe [80] Los Portales [161] _Lgyal Order of~g_~se [4!~L + ---- Martini's [166] 4 0 23 3 0.130 Masala [46] ~EI nnern.e)"sl15_'!l_ 1 0 0.000 - -------- Micky's [70] 1 0 0.000 Mill Restaurant [325] Motle~_c;.ow Cafe [~5] Okoboji Grill [222] Old Capitol Brew Works [394*] 1 2 2.000 ()ne-Eyed JCl.ke's [355]_ . 2 0 37 36 0.973 One-Twenty-SixlLoft [105] -.------- Oyama Restaurant [87] fa!!liai's Piz~Cl.J113] Panchero's (Clinton St) [62] Panchero's (Riverside Dr) [95] !'la~g LOLJ.nJ!~16?1 0 4 0 0.000 Picador [339] 4 1 0.250 Pit Smokehouse [#] F'izza.HLJt [6~1 _.------------- . Quality Inn/Highlander [971] Que Bar [458] 2 0 12 2 0.167 Qulnton'_~ Bar ~p_eliJ1!91 1 0 8 0 0.000 Rick's Grille & Spirits [120] Riverside Theatre [#] Saloon [#] (fI.IIAY.:.'"1~ ------ --------- Sam's Pizza [94] 1.000 Sanctuary Restaurant & Pub [132] Sbal<~e.e~!e'sJ12_Ql_ 5 0 0.000 SheratonNetro/Morgan's [214] 1 1 1.000 Skybox [47] 3 0 0.000 Speak~c:lsy [#] _ 3 0 18 1 0.056 ----------- .. -- -- ~---- -- ---..""-"- ------- Sports Column [249] 7 48 61 1.271 Studio 13 [230] 1 0 10 2 0.200 S.lJ..lTlmit [484.l______ 2 1 40 47 1.175 Tail's Natural Foods [#] ---------- Takanami [148] Ih_al.FlavorsJ~O] Thai Spice [91] Union Bar [725] 3 64 38 0.594 \.fE1t^J_PQ.~t #39~~J197] 5 0 0.000 Verde [144?] 1 0 0.000 Vine Tavern [170] 3 0 0.000 Vito~s [23~L 32 25 0.781 Wig & Pen Pizza Pub [203*] Zio Johno's Spaghetti House [94] Z'Mariks Noodle Cafe 47 Totals: 43 19 582 378 0.649 Other PAULA at non-business locations: 13 47 PAULA Totals: 32 425 current month year-fa-date [*includes outdoor area) U[] Marian Karr From: Gina Peters [gina.peters@ecicog.org] Sent: Friday, August 24, 2007 2:42 PM To: Teresa Uhlenkamp; Larry Meyers; Tim Boyle; Terrence Neuzil; Sco t Grabe; Sally Stutsman; Rod Sullivan; Priority One; Paula Freeman-Brown; Pat Harney; Na cy Quellhorst; Monica Vernon; Mayor William Voss; Mayor William Cooper; Mayor Thoma C, Patterson; Mayor Russell Bailey; Ross Wilburn; Mayor Robert Kurt; Mayor Paul Tuerl r; Mayor Patrick Murphy; Mayor Mike Williams; Mayor Louise From; Mayor Kay Halloran; Ma or John Nieland; Mayor John Harris; Mayor Joel Miller; Mayor Jim Fausett; Mayor Glen Pot er; Mayor Eldon Slaughter; Mayor Don Gray; Mayor Dale Stanek; Mayor Trent Pearson; Mary ay; Lu Barron; Linda Langston; Lee Clancey; Kent Ralston; Joshua Schamberger; Joe so; Joan Benson; James Houser; Doug; Chuck Peters; Beth Freeman; Allen Witt; Brian Fag n Cc: Sandie Deahl; Mike Goldberg; Kelly Hayworth; John Yapp; Jeff Da idson; Janelle Rettig; Steve Atkins; Executive Assistant Mike Sullivan; City of North Liberty; Cit Clerk Tawnia Kakacek; City Clerk Susie Siddell; City Clerk Nancy Beuter; Marian Karr; Christin Taliga; Chad; Casie Kadlec; Bernita Rozinek; Becky Shoop; Adam Lindenlaub; City of Iy Subject: Leadership Group Meeting - Third Time's a Charm? Importance: High Due to a conflict with the Iowa League of Cities' (ILC) annual conference, THE ME TING OF THE JOHNSON/LINN COUNTY PUBLIC LEADERSHIP GROUP HAS BEEN CHANG 0, yet again! The meeting will now be on Thursday, October 25,2007, at 4:30 p.m., at the Guaranty Bank in airfax. My apologies to all for the moving target, and especially to Dee Vanderhoef, ILC P esident, and Mayor Jim Fausett, incoming ILC President, for not having this conflict on my calendar. Hope to see you all in October! Doug Douglas D, Elliott Executive Director East Central Iowa Council of Governments 700 16th Street NE, Suite 301 Cedar Rapids, Iowa 52402 319,365.9941 319.365,9981 (fax) www.ecicoq.org 8/2712007 I ~~;; I The CFeninsuCa CFa~ . c qolf Course Grand Open g Friday, September 7, 2007 3:00 pm (rescheduled The Iowa City Disc Golf Community would like to thank you for your support in making the Peninsula Park Disc Golf Course a reality. We are very excited to ha such a great course in the area and have heard nothing but positive things about the course. PIa ers from all over the state of Iowa and beyond have come to play this beautiful and challenging ourse and it is already being touted as one of the "must see/must play" courses of the state. lot of thought, effort, heart, and sweat was put into making the Peninsula Park Disc Golf Curse and it has paid off tremendously. Thank you! As a sponsor, you are cordially invited to the Grand Opening of the P ninsuIa Park Disc Golf Course. It will be held at 3:00 pm, Friday September 7th, 2007. Follo ing the grand opening, we will be offering tours of the course for anyone interested in seeing hat their involvement and support has accomplished. Following tile opening ceremonies, we will hold a 9-hole Celebrity D ubles event and we would like each of you to participate. This is a non-competitive event in whi h we would pair a non- player with a skilled player so that you may have the oppommity to our sport first hand. This is a sport that ANYONE can play, no matter the age or skill level, and we would be honored to have each of you as our sponsors give it a try. Even if you have never thrown a ~Frisbee or disc you will be very welcome to join us. We will have discs available for ou to use. If you are interested in participating in the Doubles event, please RSVP to Jeff arper at 337-2017 or by e- mall to prodiscgolf@msn.com by September 4th so we have enough t1 ne to paIr you \vlth a skilled player, Again, thank you for your heip, We hope to see you at the grand opel iug!!! qft~ :ftr6 g J~HH~'~~~ .P. ~l,~ ~,.,~,h~~..S oftl'~ To"'a C~h. fl~nl' r:.~lrT e'~aue I;;U al PI;;I (X" UII;; IUI;;UIUI;;I 11;;.1 vv Il] LlI"", \Jvu L ab- IJ;J Marian Karr From: Iowa Dance Fest! [iowadancefest@gmail.com] Sent: Sunday, August 26, 2007 11 :20 AM To: Council Cc: Sharon Hanson Subject: Benefit Party for Old Brick It would be wonderful to have City Council members supporting the efforts f this amazing community Center in Iowa City, Funky then Formal Benefit party for OLD BRICK Monday September 3rd, Labor Day 5-7pm, Free FUllky FUll (free) 7-10 pm, Formal Dance ($10, includes refreshments and hors d'oerves) at Old Brick Community Center comer of Market and Clinton St in Iowa City A benefit party for Old Brick Community Center will be held on Labor Day, Monday Septe ber 3rd. Free Funky Fun begins at 5:00 pm with music, dance, poetry art exhibit, and Scribble Fest! Free and Open to the public. Formal Dance starts at 7pm, Ballroom, Latin, Swing, and more! $10 at the door (refreshm nts and hors d'oerves included). Old Brick Community Center is on the comer of Market and Clinton St. in Iowa City, For information contact Ron Hanson at 337-8343 or rshanson@mchsi,com. Why this day? Because James Juilfs will be here. On September 10, 1975, James climbed to the bell tower of Old Brick and for many ho rs he lowered a basket to collect money to save the building. Come meet James Juilfs and be a witness of the re-enactment of that historic day. New Dance at Old Brick Mondays and Tuesdays pewda!lceoldb_rick, b lo~spot.com and more at imy_adancefest. b 10 gsp9t,com Habeas Corpus and Iowa Dance Fest created by Mark McCusker 8/2712007 A FINAL REPORT for CITY OF IOWA CITY The ]offrey Ballet Dancing River to River Hancher Auditorium's 35th Anniversary Gift 0 Iowa SUBMITTED BY HANCHER AUDITORIUM THE UNIVERSITY OF IOWA /" ~y f . 08-3U.:07 IP16 City of Iowa City: Community Event and Program Funding Final Report on Hancher's 35th Anniversary Gift to Iowa In celebration of its 35th anniversary, Hancher Auditorium pres nted The Joffrey Ballet on July 7, 2007, in a free performance on the Hancher reen. We are grateful to the City of Iowa City for $7,500 in support of the pe formance as well as for providing bus transportation from downtown to the perf rmance site. The Joffrey presented a stylistically wide ranging program whi h referenced its longstanding relationship with Hancher and with the Iowa Cit community. It included the Grand Pas de Deux from The Nutcracker and So etimes It Snows in April from Billboards; both of these works were commissione by and premiered at Hancher. The dancers performed in the accessi Ie, outgoing manner for which the company is so well known. The audienc represented a cross section of the community with people of all ages, ethnicities, races, and socio-economic groups. From the many comments we receiv d following the performance, many people in the audience had never exper enced ballet before and they loved it. The dancers were overwhelmed by he warmth and enthusiasm of the response as people stood and cheered as hey took their bows. We estimate that 8,000 people attended the performance. In addition, 250 people participated in a movement workshop earlier in the d y which was led by Pierre Lockett, the Joffrey director of education. Participan s were taught the dancers' warm-up exercises and a portion of Sometimes It Sn ws in April. In order to encourage people for whom ticket price is a barri r to attending arts events to attend the performance, we partnered with Big Bro hers/Big Sisters of Johnson County, Four Oaks, and the Neighborhood Centers f Johnson County. These organizations received flyers about the performance a d workshop to distribute to their constituents. In addition, they identified you g people who were given special tour T-shirts and distributed playbills to the udience. These same flyers were also widely distributed to dance studios and ther dance resources in the great Iowa City area. jrt1 8/8/2007 9:29 AM Joffrey - Hancher 35th.xls Hancher Hancher Auditorium The University of Iowa Iowa City, IA 52242 Hancher's 35th Anniversary Gift to Iowa The Joffrey Ballet - Dancing River to River June 29, 2007 - Des Moines, Western Gateway Park July 1, 2007 - Council Bluffs, Bayliss Park July 3, 2007 - Muscatine, Weed Park July 6, 2007 - Cedar Rapids, Brucemore July 7, 2007 - Iowa City, Hancher Green Subtotal Total Income: Grants through Sponsored Programs: Alliant Energy Foundation $ 1,000.00 Arts Midwest 5,000.00 Cedar Rapids Foundation: CRST International 25,000.00 GreatAmerica Leasing Corporation Fund 25,000.00 The Gazette Foundation 5,000.00 City of Iowa City 7,500,00 Des Moines Community Impact Grant 5,000.00 Iowa Arts Council 5,000.00 Iowa West Foundation 100,000.00 National Endowment for the Arts 10,000.00 Prairie Meadows 23,000.00 211,500.00 Gifts through VI Foundation: Gifts 389,619.89 Pledges 242,851.56 632,471.45 Gifts In-Kind: Cedar Rapids Gazette 10,035.00 KCRG Television (Gazette) 10,000.00 Daily Non Pareil 6,560.85 Iowa City Press Citizen 9,884.07 Des Moines Register 26,430.00 62,909.92 University ofIowa Support 69,918.45 Total Income 976,799.82 Expenses: Artist Fees (Joffrey Ballet): iii 235,500.00 Production Expenses (Levitation, Inc.): Stage 81,750.00 Audio system 27,500.00 Ballast 8,000.00 Banners 2,500.00 Labor 90,203.43 Dressing room, production trailer, portable bathroom 43,250.00 Levitation trucks 11,750.00 Truck Drivers 30,000.00 Tents 8,250.00 Bag chair cases, plywood, labor, hardware 1,000.00 Carpet for tents and walkways 2,500.00 Event Insurance 10,000.00 Production management 50,000.00 Lighting 15,000.00 Generators, fuel 29,000.00 Softgoods, custom 1,250.00 Communications 4,000.00 Contingency 20,000.00 Site Cash 7,500.00 443,453.43 35th-Iowa City Final pagel 012 Subtotal Total Site Visits (Levitation, Inc.): Initial Site Survey - September 2006 Additional Site Survey - April 2007 2,273.70 4,440.00 6,713.70 Production Expenses (Paid directly by Hancher): Ballast Barrels 690 Payroll 682.80 17,796.57 18,479.37 Hotel : Des Moines (Holiday Inn Downtown) Council Bluffs (Heartland Inn) Muscatine (AmericInn) Cedar Rapids (Heartland Inn) Iowa City/Coralville (Heartland Inn) 5,293.75 3,000.99 2,230.08 1,877.85 1,460.55 13,863.22 Other Expenses: Insurance Parties Flags Chairs Advertising Travel Playbill Worklights and Forklifts Port '0' Johnny, Tables, Chairs, Security Catering Miscellaneous 34,915.70 51,798.06 2,114.50 4,012.69 12,869.14 12,200.31 6,423.55 12,300.75 6,977.78 21,622.38 4 057 53 16929239 jm 8/8/2007 9:29 AM Joffrey. Hancher 35th.xls Hanche , , In-Kind Expenses: Cedar Rapids Gazette 10,035.00 KCRG Television (Gazette) 10,000.00 Daily Non Pareil 6,560.85 Iowa City Press Citizen 9,884.07 Des Moines Register 26,430.00 62,909.92 Tiered Gift Fees - VI Foundation: FY2005 2,200.00 FY2006 7,350.60 FY2007 16,060.74 FY2008 (through 8/1/07) 976.45 26,587.79 Total Expenses 976,799.82 This final budget contains income and expenses associated with all five perform (mces ofthe Joffrey Ballet during Hancher Auditorium's 35th Anniversy Gift to Iowa tour. TI e majority of the expenses are costs which were spread among all five of these locations, and Irre associated with the project as a whole, The funds received from the City of Iowa City most directly helped to support the Joffrey Ballet artist fee and the production expenses ofLe itation, Inc. for the Iowa City portion of the tour. f 35th-Iowa City Final page 2 of 2 press-citizen. com I Staff Editorials Page 1 of I Thursday, June 28, 2007 Our View - Hancher still playing role of area reasure For 35 years, Hancher Auditorium has played an essential role in fostering the Iowa City ar a's creative economy. Not only does the auditorium bring in top-notch entertainment, but the staff and the support necessary to nsure the quality of such projections also have become a permanent asset to the local community, Hancher not only provides a enue for various cultural events, but it has helped train nearly two-generations worth of local residents to better appreciate the a s, Its success is one of the key factors for why the quality of life in Iowa City ranks so high on so many national lists. That's why we're glad to see the folks from Hancher also recognize the symbiotic relationsh p between the auditorium and the community. Rather than look to the community for an anniversary gift, the folks at Hancher re presenting a special gift to the entire state: Free outdoor performances by the world-renowned Joffrey Ballet in Council BI ffs, Des Moines, Cedar Rapids, Iowa City and Muscatine. The "River to River" tour begins Friday, in Des Moines' Western Gateway Park, as part of t e Des Moines Arts Festival; and will continue Sunday in Council Bluffs' Bayliss Park; Tuesday in Muscatine's Weed Park; July 6 at Brucemore in Cedar Rapids; and will culminate at 8 p,m, July 7, in Iowa City on the Hancher Green, Besides the outdoor pe rmances, the Joffrey Ballet's education director, Pierre Lockett, will lead movement workshops for all ages at each of the cities on the days of the performances, The selections for the public performances also highlight the decades-long relationship be een Hancher and the Joffrey Ballet. At each the sites, the company will perform Laura Dean's "Sometimes It Snows in April," w ich was a section of the Joffrey/Prince collaboration "Billboards" and was co-produced by Hancher. It also will show ase "Sugar Plum Pas de Deux," a dance meant to represent Robert Joffrey's acclaimed production of Tchaikovsky's "The Nut racker," which was premiered in Hancher Auditorium and has become a mainstay of the company's performance seasons. Hancher didn't have to do this. Organizers face a mountain of logistical challenges to move a major ballet company from city to city for a weeklong series of free performances -- let alone to construct five professional-Ie I outdoor stages, But the auditorium's ambitious "thank you" gift further demonstrates how not every service provide by the University of Iowa - especially in the arts - can be reduced to a profit-loss balance sheet of economic develop ent. Even without the free events, we would be offering our thanks to past and current Hancher taff for 35 years of enlightening and entertaining Iowans, With Hancher and its sponsors picking the tab for this grandiose gesture, we urge all area residents to continue to support this local treasure, To contribute to the project, visit the Hancher 35th Anniversary Fund, visit https:llwww.uifoundation.org/GiveTolowalWebObjects/Give T olowa.woa/wa/go T o?ar a=hancher Return to article Copyright @ 2005, Iowa City Press-Citizen, Use of this site signifies your agreement to the Terms of Service (updated 1/3/2003), http://www.press-citizen.com/apps/pbcs.dll/article? AID=/20070628/0PINION03I7P6280315/1 02l/0PI... 8/14/2007 I I press-citizen. com I Opinion Wednesday, July 11, 2007 Page 1 of2 Letters: Readers congratulate Hancher Auditorium's 35th nniversary festivities Thank you for generous gift On Saturday evening, Hancher Auditorium offered a free outdoor performance by the world renowned Joffrey Ballet to anyone in the Iowa City area who wanted to pull up a lawn chair. What a magical night it was, This w s Hancher's "thank you" to Iowa in celebration of its 35th anniversary (there were actually five free Joffrey performances aroun the state), But I think it is Hancher and the many people who donated considerable time and resources to throw this amazing, public "party"--which has been in the works for more than two years--for all of us, The auditorium's directors, Chuck Swanson and Judy Hurtig, brainstormed the idea and ov rsaw the project. Also, many others donated invaluable resources of time and money - most notably, Iowa Citians John and Sue Strauss, generous and good people who simply love the arts and wish to share them with others, This incredible night w s a great example of what makes our community a wonderful place to live. Thank you, Hancher. Betsy Hickok Coralville Event will rank among best I'm not sure if Chuck Swanson and Judy Hurtig got it right Saturday when it comes to celeb ating an anniversary. Usually the celebrants get the gifts. In the case of Hancher's 35th anniversary, not only did Swanson a d Hertig orchestrate a marvelous gift to Iowa City, but their creative thought spread the gift across all of Iowa. In an Independence Day week that saw some great jazz, a couple of notable rock bands, p rades, and fireworks, Hertig, Swanson and Hancher's old friend, the Joffrey Ballet, created a spectacular finale. It was a reat evening and Iowa City was treated to the exquisite artistry of one of the country's premier performing groups, the Joffre , in an event that will surely rank among the best that Hancher has offered over those 35 years. Happy Anniversary Hancher and many thanks to the Joffrey, for making Iowa City such a ri h and vibrant place to live, We look forward to what's to come. Bob Oppliger Iowa City Iowa City is home to art all the time Congratulations to our local newspaper. This is the first time since we have moved back to owa City almost three years ago that arts news dominated the front page of the paper ("Gift of dancing comes home," July 8). Na urally, the Joffrey Ballet performance on the Hancher Green was newsworthy enough to star up front. And, yes, the Press-Citizen was a major sponsor of this magnificent event. But what almost brought tears to my eyes was an article, with pho ograph, of Ha-Eun Ryu, a talented West High sophomore violinist, who earned a very special full-tuition scholarship to a very restigious summer music camp, Interlochen, in Traverse City, Mich, ("Spending a summer immersed in the arts," July 8). Th s special featuring of artistic accomplishment was most refreshing in this high temperature" spell we are experiencing. Actually, Iowa City is loaded with artistic talent and happenings throughout the year, not onl linked to the University of Iowa arts departments, but also to our school system and to the private instruction programs within 0 r community. I know that I am not alone in wishing that the Press-Citizen would restrict sporting news, both locally and nation lIy, to the section bearing that name. http://www.press-citizen.com/apps/pbcs.dll/article? AID=/20070711 IOPINI ON/707] 10315&template=p... 8/1412007 I ! I press-citizen. com I Opinion Page 2 of 2 Congratulations to Charles Swanson, Judith Hurtig, the entire Hancher staff and contributor -- and bravo to Ha-Eun Ryu. Ruth Baldwin Iowa City Return to article Copyright @ 2005, Iowa City Press-Citizen, Use of this site signifies your agreement to the Terms of Service (updated 1/3/2003), http://www.press-citizen.comlapps/pbcs.dll/artic1e? AID=/2007071110PINIONI707111 0315&template=p... 8/14/2007 1 ~ 1 -~= -14... ~~we~ "~"r.~ ....... ~ CITY OF IOWA CITY MEMORANDUM DATE: September 4, 2007 TO: FROM: Mayor and City Council t Marian K. Karr, City Clerk ~~ Annual Parks Tour RE: I have been notified by Parks & Recreation Director Terry Trueblood that the joint park tour with Coralville will not occur on September 12th as planned due to complications in Coralville. However, the annual tour of Parks and Recreation facilities in Iowa City will occur. For those interested in the Iowa City tour, please plan to meet at the Recreation Center in Meeting Room B at 4:00 for a very brief meeting, after which we will depart on the tour.. As always, box lunches and beverages will be provided. Please let Terry or I know if you are interested in attending. Meeting called to order at 3:30 PM Robert Engel, Chuck Felling, David Gould, Jay onohan, Betty Kelly, Sarah Maiers and Nancy Wombacher None Linda Kopping Betty McKray MINUTES SENIOR CENTER COMMISSION AUGUST 21, 2007 G08/9 SENIOR CENTER Call to Order: Members Present: Members Absent: Staff Present: Others Present: RECOMMENDATIONS TO COUNCIL None APPROV AL OF MINUTES-Honohan 1" Draft ~ August 2007 Motion: Amend the draft minutes for the Julyl7, 2007 Commissio meeting to include the Commission attendance record for the July meeting a d to approve the minutes as amended. Motion carried on a vote of 7-0. Kelly/Gould PUBLIC DISCUSSION-Honohan McKray stated she was attending the meeting to take some photos of t e Commission to include in an SCTV production about Senior Center operations, Mc ay also encouraged the Commission to visit the SCTV website at htt ://icsctv. iowa,edu, COMMISSION ASSIGNMENTS-Honohan Honohan agreed to write the web article summarizing today's meeting and to report to the City Council and Board of Supervisors on the meeting as well. Kelly volunteered to write the web article summarizing the September 2007 meeting and attend the City Council and Board of Supervisors meetings to report 0 the Center and Commission's September meeting, EXTENDED HOURS OF OPERA nON COMMITTEE REPORT- Maiers, Engel, Honohan and Kopping have been sharing ideas about e tended hours of operation via e-mail. The committee has been discussing the possibili y of offering extended hours of access to the pool room and computer lab in additio to exercise areas 1 st Draft August 2007 and equipment. Expanded hours would include weekday evenings fro 5 - 7 PM and weekends between the hours of 10:30 AM and 1 :30 PM, Primary con ems relate to participant safety and liability. Maiers noted that staffing assignments e an administrative responsibility, not a Commission function, BREAD DISTRIBUTION PROGRAM-Wombacher Following Charlotte Walker's suggestion at last month's Commission eeting that the Center serve as a day old bread distribution site, Wombacher contacte several local bakeries to explore possibilities, Ultimately was referred to Table-to- able. Table-to- Table feels the low income senior population is one it is currently not r aching and was excited about setting the Center up as a distribution site. Kopping did orne follow-up with Table-to- Table and arranged for a September 7 start up date for t e program, There is a plan to start with 50 bread items and to adjust the program as need d as it progresses. OPERATIONS - Kopping Restroom Project Kopping reviewed the anticipated bidding schedule for the restroom p oject. If all goes according to plan, the City Council will set the public hearing on Aug st 21; hold the public hearing, accept plans and specs and set a bid date on September 4; and award the contract on October 2, Once the contract is awarded, construction will begin as soon as possible, The first area of focus will be reconstructing and opening th ground floor restrooms, G08/09 will be used as a staging area for the restroom project. By pro iding an onsite staging area the construction costs for the project are reduced consider bly, A consequence of this is that the weight room will not be able to open un il the restroom project is complete, possibly in February 2008, The delivery of the ne weight training equipment will be coordinated with this, Two restrooms need to be added to the facility to meet current code. hese two restrooms will be located at the south end of G08/09, where the kitche ette is currently located, Hopefully the showers will be added in as part of these two r strooms, Because the restrooms must be constructed to meet code, the actual cost of add' ng the showers is a relatively small portion of the entire restroom project. Commission members recommended making information related to th bidding process timeline and construction schedule readily available to participants. P sting information on restroom doors, in the Post and Program Guide and creating "pardo our progress" posters were discussed, Kopping indicated that this information was c rrently posted near the ground floor restrooms and that she had written an update tha is in the Fall Program Guide, Current efforts to keep participants informed will be xpanded, Roof and Boiler/Chiller Projects The roof has been leaking and needs to be replaced as soon as possibl , Earlier this week Kopping met with Craig Buhman, MWIII, and Kumi Morris, City Arc itectural Services, to prepare CIP requests for these two projects. A funding source for b th projects needs to be identified. 1 st Draft August 2007 Senior Center Commission Attendance Record Year 2007 Name Term 1/16 2/20 3/19 4/17 6/19 7/17 8/21 Expires Bob Engel 12/31/08 X X OlE X X X X David Gould 12/31/08 X X X OlE OlE X X Chuck Felling 12/3 1/09 NIA NIA X X X X X Jay Hanahan 12/31/07 X X X X OlE X X Betty Kelly 12/31/07 X X X X X X X Sarah Maier 12/3 1/06 X X X X X X X Nancy Wombacher 12/3 1/06 OlE OlE OlE X X X X Key: X= Present 0= Absent O/E= Absent/Excused NM= No meeting -- - Not a member 1 sl Draft August 2007 Under ideal circumstances, the chiller would be replaced yet this year nd the new roof and boiler installed in spring 2008, Because the chiller is located on th roof, it makes sense to address this prior to replacing the new roof. This will avoid t e need for patching on the new roof that would be necessary if the roof was instal ed prior to the new chiller. September Meeting Kopping will be attending a Delegate Council meeting for the National Institute of Senior Centers on September 18, the date of the next Commission meeting. T e September 2007 Commission meeting was rescheduled for September 21, 2007 f om 3:30 - 5 PM at the Center, Kitchen Repairs The insulated refrigerant lines for the walk-in freezer have frozen and esulted in the accumulation of ice and wet insulation around the lines. Condensation around the lines has damaged part of a wall and some ceiling tiles in the kitchen, Repa rs are currently underway. Financial Report Engel questioned why the revenue summary for FY 2007 submitted b indicated $23,596 shortfall in revenue. Kopping explained that it had do with the original plan to fund the purchase of new tables and chairs for the Ass mbly Room. In the spring of 2007 the FY07 budget was amended to include an additi nal $63,450 in revenue to purchase new tables and chairs for the Assembly Room, S bsequently, a decision was made to purchase fewer tables and chairs and the actual e pense was reduced to around $37,986, At the time this decision was made, it was too late in the fiscal year to amend the budget again to show the amount of revenue I wa City Senior Center Fund, Inc, actually needed to provide to fund this project. As a result, the budgeted amount of revenue for the FY 07 summary is over $25,000 ore than it should be, COMMISSION DISCUSSION-Honohan Honohan mentioned the favorable feed back he has received following the article on the Legacy Letters project that appeared in the University of Iowa Alumni Magazine, In addition he reported that he and Maiers have been contacting area acc untants who could be hired to complete required tax returns for Iowa City Senior Center und, Inc. He hopes to be able to make a recommendation by the September meeting, Gould reported on his meeting with the Board of Supervisors, Wombacher related the recent community activities in which the Old ost Office Brass has been involved, The group has performed for the Master Gardener and will play for a fundraiser at Pathways, She also has been working with the Englert to pull together another Generations of Jazz program to be offered on November 27,2 07 at the Englert. So far the Swing Band from the Center and four area high schools hav agreed to participate, The Englert is offering the program as a part of its comm nity series and it will be free and open to the public, Motion: To adjourn. Motion carried on a vote of 7-0. Engel/Wo MINUTES IOWA CITY HUMAN RIGHTS COMMISSION TUESDAY, August 21, 2007 LOBBY CONFERENCE ROOM, CITY HALL DRAFT cr Members Present: Florence Ejiwale, Sara Baird, Kate Karacay, Beve ly Witwer, Martha Lubaroff, Joy Kross and Scott King, Staff Present: Stefanie Bowers, Call to Order Witwer called the meeting to order at 7:10 p.m. Recommendations to Council (Become effective only after separate None, Consideration of the Minutes of the July 24, 2007 meeting MOTION: King moved to accept the minutes and Karacay seconded. vote of 7-0, motion passed on a Inclusive Communities Witwer accepted the proclamation on behalf of the Commission, A Ceremony will be held on October 17th in Chauncey Swan Park, The Dis arit of African-American Incarceration in Iowa Jails and Prisons Anthony Haughton will present and discuss on October 3rd at 7 p.m. at the Iowa City Public Library, King will contact Haughton to get thoughts and ideas abo t how the Commission can try to lessen these harsh numbers, Annual Report Commissioners reviewed the Annual Report and made a few moved to approve the amended report and Kross seconded, 0, additions to the Report, Baird The moti n passed on a vote of 7- One Community One Book Johnson County Reads Baird agreed to participate in a panel discussion at the Iowa Cit Public Library. Lubaroff may participate in the discussion being held at the Seni r Center, Public Education Rights of International Families Bowers will do a press release on the handouts. King is expecting to have a Spanish version very soon, Also, Lubaroff will check to see if the handou s can be distributed at the Iowa City Public Library, Human Rights Breakfast Commissioners were given materials to handout advertising the Bre kfast. Witwer also contacted Alfred Ramirez concerning the topic of his speech. Building Blocks The date was changed from November 6th to November 7th. possible 10 ations for this are Tate High School, Southeast Junior High or Kirkwood Community Col ege, Film Series Karacay will forward to Bowers a list of possible films to show, possible selection and report back to the Commission on whether i itwer will also watch a should be shown, Reports of Commissioners Ejiwale commented on her visit to the University of Iowa's Center effective this institution is in educating not only the students Lubaroff reported on an offensive float that was featured at a 10 Commission to sponsor an event that would counter such racist and hate, Baird reported on the Michigan Womyn's Music Festival. Kar to be placed in central locations that give directions to people english. King was impressed with the location of the new bus comp district and also announced he is official anti-racism trainer, for Human Rights and how ut also the community, al parade and wants the insensitive displays of cay wants to create maps ho do read or speak ny for the school Adjournment There being no further business before the Commission, the meeting was adjourned at 8:14 p.m. Board or Commission: Hwnan Rights ATTENDANCE RECORD YEAR 2007 (Meeting Date) TERM NAME EXP, 1/23 2/27 3/27 4/24 5/22 6/26 7/24 8/21 9/.5 10/23 11/27 12/25 Bev Witwer 1/1/08 X OlE X NM X X X X Sara Baird 1/1/08 X X X NM X X X X Scott King 1/1/08 OlE X X NM X OlE X X Martha 1/1/09 X OlE X NM X X X X Lubaroff Kate Karacay 1/1/09 X X X NM OlE OlE X X Florence 1/1/09 --- --- --- --- --- X X X Ejiwale Joy Kross 1/1/10 X X X NM X X OlE X Newman 1/1/10 n_ --- --- --- --- --- --- OlE Abuissa KEY: X = Present NMNQ - No meeting, no quorum 0 = Absent OlE = AbsentlExcused NM = No meeting --- = Not a Member MINUTES HISTORIC PRESERVATION COMMISSION THURSDAY, AUGUST 9,2007 EMMA J. HARVAT HALL PRELIMINARY C![ MEMBERS PRESENT: Esther Baker, Michael Brennan, Pam Michaud, Jim P nto, Alicia Trimble, Tim Toomey, Tim Weitzel MEMBERS ABSENT: John McCormally, Ginalie Swaim STAFF PRESENT: Bob Miklo, Sunil Terdalkar OTHERS PRESENT: Helen Burford, Derrick, Christopher Green, Ron Herm n, David Kral, Mary Ann Kral, Chris Manjoine, Shelley McCafferty, John Roff an, Arthur Tambourine, Maureen Tambourine CALL TO ORDER: Chairperson Weitzel called the meeting to order at 6:00, PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA: There was none. ITEMS OF CONSIDERATION: Deferred Applications: 525 South Lucas Street. Terdalkar stated that this is a contributing property in a conservation district and that this application was discussed at the Commission's last meeting. He said he Commission needed more information regarding whether any building permits were issued on th property, whether the property owners were sent the most recent courtesy letter from the City regard ng the nature of historic review, and when the district here was actually created. Terdalkar said he application involved replacement of windows and the application of some vinyl siding on the house. Terdalkar said that there were no permits applied for the property related to t is alteration, although a permit was issued for some electrical work. He said that a courtesy letter was s nt to Arthur Tambourine at 525 S. Lucas Street. He said that was the address the ownership was liste under for tax purpose. Terdalkar added that this district was created and the zoning for this district was assed in May 2001. Weitzel referred to a staff memo suggesting that Commission members not d ell on whether or not an action was taken before a permit was issued, so there is not undue influence b cause of that action. So that all applicants are treated fairly, he said that the Commission members shou d not weigh the fact that work was done without a permit into their consideration, either for or against the pplicant. Maureen Tambourine said that it would be really nice if they would get some onsideration for the fact that they live in Northbrook, Illinois. She said that the City sent out a letter on J Iy 30 to answer several questions, but the letter did not mention that this item would be on the Commis ion's August 9th agenda. Maureen Tambourine said the City then sent out a letter postmarked August 6th stating that this item would be on the agenda for August 9th. She said that it has been an extreme i convenience for her and her husband to attend this meeting. M. Tambourine asked about the conservation map for the Governor Lucas ar ,including what the Xs represent. She asked why the X-marked properties were excluded from the cons rvation district and what the white represents. Weitzel replied that in general, when a district is created, a consultant surveys th area, and based on the consultant's recommendations and expert consideration of the property, th Commission makes a determination. M. Tambourine asked what the consultant's criteria are. We tzel responded that the consultant is a historic preservation expert. He said that the Commission use the date range for the context established for the neighborhood, the quality and integrity of the archit cture that remains, and Historic Preservation Commission August 9, 2007 Page 2 the date that the building dates to to determine whether a building is eli ible, contributing, non- contributing, a key property, or a non-historic building. Weitzel said the Xs are non-historic properties. He said that they are properties t at date to after the point at which the period of context was set up for that district. M. Tambourine asked hat date that would be. Weitzel said he was unsure of the date for the Governor/Lucas District, but it wa probably through World War II. He said that the Tambourines' building is clearly within the context for th neighborhood, and the building is a historic property. M. Tambourine said that this is relevant, becau e she has found other properties in the district that meet the same criteria but were excluded. M. Tambourine produced 54 photographs of properties on Lucas and Govern r Streets. She asked to have the houses examined. M. Tambourine said the properties are not X-ed. he said that she needs evidence that none of the properties that do not comply with the guidelines we e done before 2000, or she wants those property owners to be treated the same way she is being trea ed. M, Tambourine said that she is only asking for fairness. Weitzel said that any property that had vinyl siding installed before this neighborhood was designated a district in 2001 was exempt from review. Brennan said that one could go examin records in the Building Department and/or planning office during regular business hours for this informa ion. M. Tambourine said that she is asking for something very fair. Weitzel said that it is not the purvie of the Commission to defend things that were grandfathered in. Arthur Tambourine asked what the Commission will be expecting them to do. e said that they cannot afford to change the wood windows. A. Tambourine said that they own a hist ric house in the City of Chicago, and vinyl windows were put in three years ago. He asked where the dir ctive for wood windows comes from. Weitzel said that the Secretary of Interior Standards recommend a ainst vinyl windows and vinyl siding, and that is what the Commission's guidelines are based on. M. Tambourine said that the courtesy letter sent in August of 2006 was sent to them at the property address of 525 South Lucas Street, but they live in Illinois and did not receive the letter. M. Tambourine said that she talked to the inspector, who explained that he c uld only go by what he inspected. She said that they didn't intentionally do this; if they would have kn wn the guidelines, they would have abided by the guidelines. M. Tambourine said that now they are in a ituation where it's going to cost them an arm and a leg. She said they are asking for a compromise h reo M. Tambourine said there is a house two doors down from this where the Commission let the owner put another house up in the back yard and let them close off the walkway and attached it. She said th t this is not keeping the neighborhood looking like it's supposed to look. A. Tambourine said that he did not know about the vinyl siding prohibition, an it was getting towards winter and they had already lost a year's rent on the property when he had to inish up the project. He said that he has spent thousands of dollars on the house. Weitzel said that the Commission's purview is to enforce the guidelines s they are written. M. Tambourine said that then everyone needs to have them enforced. Weitzel said that as far as he knows, they are equally enforced. M. Tambourine said that she has photographs of 5 houses on two blocks. Weitzel asked about the dates for those projects, and M. Tambourine said that she is asking for the dates, Weitzel said that this is a City of Iowa City ordinance. He said that the Tambo rines bought property in the City and therefore need to abide by the ordinance. M. Tambourine said th then so do all of these other people. She said that just because they own a lot of rental properties and have control in the City, doesn't mean they can get away with something she can't. M. Tambourine said she is then asking for a list of the properties and when the projects were done; she said she knows that a lot of them were recently done. Historic Preservation Commission August9,2007 Page 3 Trimble said that one can go to the City's website and find out when anyone applied for a permit for whatever work they had done. M. Tambourine said that if she finds the addresse and the owners had no permit to put these in, then all the people need to be served the same way she is. Weitzel said that if they were done in violation of the ordinance without a permit, then yes they would be treated the same as any other violation. M. Tambourine asked how she was su posed to find it if it isn't on the website. Weitzel said that the Tambourines need to have a date for whe the work was done. M. Tambourine said that if the owner didn't get a permit, then they're in the same osition she's in, and the City has no way of knowing when they got it done. Trimble said that if the owner didn't get a permit, then the work shouldn't have been done. A. Tambourine asked how far the Commission would make him go to make him pend money. He asked how far he would have to go to satisfy the Commission without changing the wind ws. Miklo said that the siding is only on the front of the house. A. Tambourine said t at the new siding is only on the top and on the porch. Miklo said there is a non-profit group in the City th t supports preservation activities. He said that it may be possible to approach that group about a low inte est loan or some kind of grant program that would assist in getting the windows to the way they would h ve been if a permit had been applied for. Miklo added that the Commission's job is to determine whet er the request to put in vinyl siding and vinyl windows meets the guidelines. He said that if it doesn t, the Commission may approve a certificate to replace them with appropriate siding and windows, nd there may be some sources of funding for that. A. Tambourine said that he would agree to take all of the vinyl off if the Com ission would give him a pass on the windows, which cost him thousands of dollars. M. Tambourine said t at they did a lot of work themselves after the contractor didn't do his job. She said that there are only 0 companies that make these windows: Pella and Andersen, which are both extremely expensive. eitzel said that Marvin Windows makes a double hung window, and they were mentioned to the ambourines at the last meeting. A. Tambourine said that the next door neighbor put on fiber siding that was appr ved by the Commission and will only last about three years. Weitzel said that if it is fiber cement board, i will last many decades. He said that if the Commission approved it, it would be either wood or fiber cement board, and the Commission would not have approved pressboard. M. Tambourine said that if the Commission didn't approve it, then the inspect r needs to serve these people. Weitzel responded that, like most communities, a complaint is required efore the City will go out and serve someone. A. Tambourine said that one cannot tell the difference in the windows. Weitzel s id that the Commission believes that one can tell the difference, and that vinyl windows are not necess rily better windows. He said that is why the guidelines don't allow them. Weitzel said the Commission ca discuss reasons for an exception, which would have to include some kind of extenuating circumstances. He said that on the front of the house, it would be difficult to say that it isn't visible. M. Tambourine asked how the Commission would feel if they changed the front f the house. She added that they are trying to find a compromise. Weitzel said that Miklo has offered a ood compromise in that the Commission can approve the work that needs to be done and work towa ds ways to get it done. Weitzel said the point is to work with a non-profit preservation group to find ood siding and perhaps windows that would work, He said that at some point, the City has taken al the steps to notify the Tambourines that the district is in place and that the guidelines are in plac . Weitzel said that the Tambourines have purchased property in a community that has these standards nd the Commission has to be consistent in the way they treat all applicants. Miklo said that as long as a property owner is working with the City to resol e something, the City's enforcement division will give him time to do it. A. Tambourine said he would 't say anything if these windows made any difference in looks. Historic Preservation Commission August 9, 2007 Page 4 Brennan asked the Tambourines how long they anticipate owning the house. . Tambourine said they plan to own it three more years or so. Brennan asked what their plans wo Id be at that point. M. Tambourine said that the upstairs has been rented out all along. She said that w en their son moves from the house, they will probably sell the house, Brennan asked what the Commission did about the windows across the street. eitzel said the owners put in the windows the Commission wanted to see there and were told to tak the issue up with their contractor, who did not get a permit nor contact the City. Weitzel said that th se are now conforming windows; the Commission made them take out windows that were hastily put in and put in the correct windows. He said he believed that was at 602 Grant Street. Brennan asked if this could be a prolonged thing to let the owners correct the siding now and then let them wait with new windows until they have proceeds from the sale of the hous . Miklo said the difficult with letting this go over a number of years is that the City doesn't keep record that closely and could easily lose track of this. He said that the Building Department will give up to 12 onths as long as some progress is being made. Miklo said that if this is not resolved by then, there ould be negotiations to extend that period, especially since this is an income property where rent is co ing in and proceeds are being collected. Michaud said that the Commission is trying to get this to look like a historic building from the streetscape. She said that to her, the most prominent problems are the sliding windows, t e door, and the vertical things on the front bay that are part of the vinyl siding. Michaud said that it see s that the Commission could compromise to make this look historic from the street by changing those el ments without changing the sash windows. Weitzel said the problem is that the burden is on the Commission to be consis ent with all applications. He said the Commission has made people remove installed windows and rein tall them because they didn't meet the guidelines. Weitzel said that once the Commission lets one own r who did work without a permit because they did not know about the ordinance get by with this, then th Commission will see a whole lot of people not knowing about the ordinance. Trimble said the Commission's general instruction on things that have been one is to act as if they hadn't happened. Michaud said that the age of the applicants ought to be a fac or in the considerations, and although it's not in the guidelines, there ought to be a humanitarian way of 10 king at this. Brennan asked about the options if this is denied. Terdalkar commented that th re is an appeal process. Miklo said that if this is denied, there should be a second motion to approve wh t the Commission would have approved to meet the guidelines and to allow some time for the applican and staff to correct the situation and this might include looking for some funding source to help with the xpense. MOTION: Ponto moved to deny an application for a certificate of appropr ateness for 525 South Lucas Street for the vinyl siding and the installation of vinyl windows and oor. Trimble seconded the motion. The motion to denv carried on a vote of 7-0. MOTION: Ponto moved to approve a certificate of appropriateness for 525 South Lucas Street for the replacement of siding with wood or fiber cement board per the Commi sion's guidelines, with the windows to be wood or metal clad wood as per the Commission's gui elines and with a door of an appropriate composition. M. Tambourine asked what is wrong with the door. Terdalkar said that when he first prepared a staff report for this application, he mentioned that the door was new and that some 0 the things that were not noticed at first and were not part of the application include the door and the slid r window in the kitchen. He said he did not have knowledge of when they were installed. A. Tambourine said that the door is pre-2000; the style is pre-2000. He said it i the exact same kind of door that was lost in the fire. A. Tambourine said that he basically replaced what as there before. Historic Preservation Commission August9,2007 Page 5 Miklo said that the door for this house typically would not have had a fan wind w there but would have been a full panel door. He said the door might have been replaced prior to the ire. Trimble asked what the door is made of. Arthur Tambourine said that it is metal clad wood. Ponto s id that if it is metal, it is paintable, which is okay. Weitzel said that the door can also be changed at an ther point, and it is also not facing the street directly. Because it was a pre-existing nonconformity Ponto removed the stipulat on regarding the door from the motion. Terdalkar asked if the Commission wanted to include the trim in the motion. Ponto included in the motion that the trim should be maintained and tha the work be done by November 1,2008. Trimble seconded the motion. The motion carried on a v te of 7-0. Weitzel said that there is an appeal process available to the Tambourines. Maur en Tambourine said she wanted to go on record as saying that the way the house looks right now is bea tiful. She said that when they get done doing what the Commission is asking, it won't look as nice a it does now. Maureen Tambourine said a reason a lot of the houses in town aren't being kept up is b cause there are a lot of financial restrictions that people cannot abide by. 923 Iowa Avenue. Terdalkar said when the Commission last discussed this prop rty, it was regarding the installation of an accessible ramp at the primary entrance of the proposed buildi g. He said the applicant has revised the proposal for the ramp, and the packet shows an illustration for the ramp, which is basically just a bit of concrete with a guardrail, as required by the Code. Terdalk r said the applicant has found that he will not need to install a retaining wall to install a ramp. He said the applicant would also like to plant a couple of trees there if the grade will allow it. Terdalkar said that if th ramp has to be built at this location, this is probably the least obtrusive solution. McCafferty, the applicant's architect, said there will be a little bit of retaining wal on the west side at the upper end of the ramp. She said that otherwise, it has been graded so that the e would not need to be much retaining wall. McCafferty said there will be a simple pipe rail. Weitzel asked if McCafferty had spoken with staff about the recommendations r a lift. McCafferty said that a lift would require a step back in the design process and would be subst ntially more expensive, requiring large retaining walls and a ten-foot pit there. Weitzel said the guidelines don't really talk about a ramp of this nature or use, s the Commission should look at aesthetic considerations in general. He asked how committed the appli ant is to the railing with balustrade to the right, both on the porch and on the retaining wall. McCafferty r sponded that where the ramp is 30 inches off the ground, a guardrail is required by Code. Weitzel said that a black, pipe handrail is what is recommended for a railing, ut the Commission has never considered one this long before. Ponto stated that this is a very unusual ituation, and he agreed that this is probably the least obtrusive solution. Trimble said that not having the huge retaining wall here would probably make this a little less visible. MOTION: Michaud moved to approve a certificate of appropriateness for th design of the ramp at 923 Iowa Avenue, as proposed. Brennan seconded the motion. The motion carried on a vote of 7- Q. Certificates of Appropriateness. 409 Brown Street. Terdalkar said there is a handout with a revised notation from he applicant regarding a two-level garage at the back of the property for this contributing structure in t e Brown Street Historic District. He said that the applicant proposes to install a casement window on th front, north side of the garage and a pair of awning windows on the south facade. Terdalkar said the applicant has agreed to most of the conditions in the staff report, including matching the trim on the ex sting windows, reducing Historic Preservation Commission August 9, 2007 Page 6 the size of the window on the north to fit within the structural members so hey will not have to be redesigned, and that the paired window be fit within a portion on the south fayad . Terdalkar said that staff recommends approval of the revised illustrations. H said, however, that he made a small change in the drawing sent by the applicant. Terdalkar showed his illustration where he shows a drip edge and trim to match. He said he sent the illustration to the applic nt. Miklo asked if there is a reason to have a paired window on the south elevation. erdalkar said the owner wanted a window that had enough room to open it up. He said that because the e is a paired window on the house, he thought it might be good to have one on the garage. Miklo s id that then there is no structural reason to have a paired window. He said that up that high, a single indow might be more in proportion to the rest. Weitzel said that this is a back window, and he likes the first drawing better. H said that a simple barn sash would actually be the best option, Ponto said the owner apparently wan d more light and more ventilation. He agreed that from outside looks alone, he likes the one barn sash indow. MOTION: Toomey moved to approve a certificate of appropriateness for th garage at 409 Brown Street for the north window as requested and with a reduction on the south to a single square awning window of similar proportions instead of two windows. Brennan asked if the Commission should give the owner the option of putting oof vents on the top for ventilation. Weitzel said the Commission doesn't regulate that. Miklo said that t could be added to the motion. Toomey added to the motion the option of adding a roof vent. Trimble sec nded the motion. The motion carried on a vote of 6-0. 502 Grant Street. Terdalkar said that this application is to alter a side porch. He stated that this is a contributing property in the Longfellow Historic District. Terdalkar said the applica t is requesting approval for replacing the roof with a rolled roof, removal and replacement of the existin railings with wood, and replacing a door with a window that will match the window on the house on the s uth fa<;ade. Terdalkar said the staff report says that most of the windows on the house are wood windows. He said the owner has since told him that the windows are basically all vinyl windows nd were replaced at an unknown time. Terdalkar said the applicant is proposing metal clad wood windo s, and the windows will be simulated double hung sash casement windows with simulated muntin bars. He said that they would meet the guidelines. Terdalkar said the reason for installation of the casement window is because a d or will be removed, and an egress will be needed for the bedroom. He said the decision is whether removal of the door is consistent, and if the Commission agrees the door can be removed, the window would need to meet the egress guidelines. Miklo said that this house originally had a door, but it would not have been un sual for a house of this period to have a railing up there that is simply decorative and not functional. Miklo said that if a door is retained there, the building code may require the railing to be increased in heig t, which would not be in keeping with the original design. Ponto said that if a window is put in instead, then the railing can be rebuilt exactly as it is now, and Weitzel confirmed this. The contractor for this project said this is the least intrusive idea for the owne to solve the leaky roof problems. He said there is no threshold on that door, and the metal roof goes ri ht flat in under the door and nails into the hardwood floor under the door. Contractor said there is no wa to stop the leak, so he wants to flash the wall correctly and fix the roof the right way. He said the roof wil stay basically the same shape, although it might be built up half an inch or so back up to the house. Co tractor said he can then build the railing back exactly the way it is. Historic Preservation Commission August 9, 2007 Page 7 MOTION: Ponto moved to approve a certificate of appropriateness for an a plication for 502 Grant Street, as proposed. Trimble seconded the motion. Ponto said that it would not be unusual to not have a door there. He said that j st having a window will not really change what might have been historically. Ponto said the railing there i a significant feature on this house, and he would like to see it rebuilt as is. The motion carried on a vote of 7-0. 1214 Sheridan Avenue. Terdalkar stated that this is a contributing structure in the Longfellow Historic District. He said that this application is for the replacement of three wood double ung windows with metal clad double hung windows. Terdalkar said the only difference is that two of the xisting windows have a five over one divided light pattern, but the applicant is requesting one over 0 e windows, which staff concurs would be appropriate if the windows are approved. Terdalkar said these are the only two remaining original windows on the house. e said the applicant has stated that the windows don't function properly and there are some efficiency iss es, Mary Ann Kral said that the windows are moldy and falling apart, She stated tha they thought they could save them but they are decayed. Mary Ann Kral said that they would therefore lik to replace the windows to match the rest on the house. MOTION: Toomey moved to approve a certificate of appropriateness for t e application for 1214 Sheridan Avenue. Ponto seconded the motion. Ponto stated that, in general, he would like to see the original windows retain d, in this case five over one. He said, however, that because all the other windows in the house are ne over one, this would make the new windows compatible. Weitzel said the Commission does not know when the other windows were r placed, and apparently these windows are decayed. He said that is the Commission's usual yardstick f r allowing replacement, so he will vote in favor of this for that reason. The motion carried on a vote of 7-0. 1204 Sheridan Avenue. Terdalkar said that this is a contributing structure in the Longfellow Historic District. He said the application is for the replacement of windows. Terdalkar s id the application notes that four of the windows are in really bad shape. He said the application also me tions that the rest of the windows are inefficient, and the weight and pulley system is not efficient. Terdalkar said he would recommend exploring the possibility of repair. He said t e applicant has replaced some of the exterior storms on the house, which would help with the energy e iciency of the windows. Terdalkar said that replacement is probably the second option that should be con idered after repair. Green, one of the owners of the house, said he already put in some windows before he knew he was supposed to get permission. He said that he has owned the house for six years nd has restored a lot of it to its original interior look. Green said that he wants to maintain the look of the Ider house. Green said that when he moved in, the first thing he noticed was that when ther was a southwest wind, the curtains in the living room would fly up, even with the storms down and the indows tight. He added that in the bedroom in the southwest corner, the windows produced a loud whi tling sound. Green said that over the years it grew worse and then the windows in another bedroom start d whistling. Green said the first thing they did was replace the junky aluminum storm windo s that were falling apart with some glass storms that had sliding windows. He said that had a big effect. Green said that subsequently they found that the previous owners had tried to wedge some type f insulation between the window track and the actual sash, and over the years it has been worn away. He said that now all the windows shake, even when in a locked position. Historic Preservation Commission August 9, 2007 Page 8 Green said he then decided to go ahead and ask for replacements. He said e looked for those that would match and would only replace the casements, not the frames, and would d nothing to the outside. Green said that the only ones he found to match the look and feel are Je -Weld, which are fairly expensive, but they decided to go with that. He said they installed them in one edroom, and it made a big difference in the temperature and the sound. Green said that in the course of the winter, the ratting broke the front window, and they replaced that window in May. He said he later found out that he needed to fill out an applica ion for the replacement. Green said that originally, he asked to replace all of the windows, because they ill all eventually need to be replaced. He said that now he would minimally like to replace the two mai windows in the master bedroom, which should take care of all the whistling. Green said that he would therefore ask for permission to replace the two addi ional bedroom windows and also ask for guidance about what he should do over the next 25 years on a case-by-case basis. He added that the depth of the windows is the same, and one can't tell the diff rence on the interior or exterior. Weitzel said that normally the Commission likes to see windows repaired, but t ese are fairly standard, square windows without elaborate detail that can't be matched. Toomey said th t there are alternatives. He said that the glass in existing windows can be replaced with thermal panes. reen said that down the line, he would prefer to do that rather than replace the whole window, becau e it would be a lot less expensive. Regarding the window weights, Toomey said that one sees a lot of broken rope, but metal chain is often used. He said there is an air gap in there for insulation. Toomey said that if th trim is taken off on the inside to expose those weights, they can be put into a PVC pipe so that one can insulate around that. He said there is also the copper weather stripping that can be done. Green said that has been pointed out to him, and that is why he is changing the request from all the windows to just the ones with the big problems. He said, however, that down the line he expects the damage from what was done by previous owners to be revealed. Green asked i he should come before the Commission on a case-by-case basis for those windows. Weitzel said that if Green did them independently, with years in between, it pro ably involves a separate permit each time. Weitzel said that the Commission usually asks the owne to consider the repair alternative but then usually approves the replacement anyway, because the guidelines don't deny a window replacement if it meets all the criteria. Miklo added that the application actually proposes using wood sash, whic will result in a pretty insignificant change. MOTION: Baker moved to approve a certificate of appropriateness for 12 4 Sheridan Avenue for an application for the replacement of six wood windows with replacement wood windows that match the existing wood windows on the house. Michaud seconded t emotion. The motion carried on a vote of 7-0. 502 Y2 Clark Street. Terdalkar stated that this property is a contributing stru ture in the Clark Street Conservation District. He said the application is for the addition of a second-sto structure and possible addition of a deck and a side screened porch. Terdalkar said that the house is a basic vernacular structure with an I shap and has a single-story addition in the back. He said the applicant proposes to increase the height 0 the existing addition by removing the one-story addition and building a two-story addition in the back. Te dalkar said the applicant also proposes the construction of a deck in the back that would act as a carport. He said the owner would also like to remove an entry door in the back and would like to install a scree ed porch of a seven by twelve footprint. He said that a shed roof is planned for the two-story addition b hind the existing house, which would be fairly unusual for a house built around 1910. Historic Preservation Commission August 9, 2007 Page 9 Toomey said that there is a real problem in the area of the house with the orch in that the wall is collapsing. He said it is not original. Toomey said there is a corner support missi g from when the garage door was installed. Weitzel added that that is a non-historic addition. Manjoine said that his plan is to take the whole thing down basically to studs, t ke the addition off, and start from there. Weitzel referred to Terdalkar's proposed alternatives. Terdalkar said that he showed the applicant the basic form he was looking a, which would be more appropriate for a house of this age. He said it would be taking the I shape and oing to an L shape and filling the corner of the L with a hip roof of some sort. Terdalkar said that he also uggested some change in the window arrangement to make it more appropriate for this age of house. Terdalkar stated that he is also showing some offset. He said the applicant is panning to use the same foundation, but it would still be appropriate to have some vertical band board, ome trim to distinguish between the old house and the new addition. Terdalkar said that the second op ion would probably be a little more involved because of the cantilever required beyond the deck or reduci g the square footage in the area between the L. Michaud asked if the addition would have the same proportion of windows as on he other side. Terdalkar said that there are basically very few windows on an I house, but there is a pai ed window on one side. He said the intention is to use what is on the existing house. Weitzel said perhaps there should be two with one above and small windows n the top. Michaud said there are a lot of windows on the addition. Terdalkar said the option still has les than what the applicant proposed. Manjoine said there is an interior floor plan, but that is fairly flexible. Weitzel said he did not have a problem with the corner room being an add-on a d having more windows, but maybe the addition that looks more like the original house should confo m more to the original pattern. Manjoine said that currently the second story has a seven-foot ceiling, and the r ason they came up with the roof there is for a vaulted ceiling to accommodate for the low ceilings. He s id that was a reason for the shed roof there. Miklo said that this could still have a vaulted ceiling. Manjoine said that from his perspective it comes down to costs. He said that go ng with something more elaborate will cost more. Weitzel suggested the Commission propose something and approve it, and if it oesn't meet Manjoine's needs, then he can always work with Terdalkar to get something within the g idelines and the permit. Weitzel said if that doesn't work, he can always come back with a new plan. Manjoine said that the only problem he had with the smaller room was (somethi g about the roof - really can't hear him very well). Weitzel said that it is possible that with the addition, ne could take the hip up higher and get a higher roof up there. He said that might be okay design-wise. Toomey said Manjoine would want to speak to his engineer to get an eva uation of the structure. Manjoine said that he plans to fix what is there by taking off the entire addition nd starting over with the frame. Weitzel suggested it would be less expensive to place the windows as describ d by Michaud, with the double one on the bottom and one on the top. Miklo said that the Commission ould approve alternative number one, with the window placement and design to be approved by staff and hair. He said that would give some design leeway. Miklo said that the motion might also mention the po sibility of a steeper pitch on the hip roof to give a higher ceiling. Manjoine asked if the other plan is totally off the table for the Commission. Wei el said that staff looked at it and came up with the proposed modifications based on his understand in of architecture and the Historic Preservation Commission August 9, 2007 Page 10 local building style. Miklo said the only difference is the roof shape. Weitzel aid the floor plans are essentially untouched. Manjoine asked to have a vote on his proposed plan. Miklo said that it is not an addition that one would normally have on this type of building, Terdalkar said that this is essentially build ng a final product in one go, instead of having additions built on. He said that if this were an L house, one ould probably fill in with an addition similar to alternative one. Weitzel said one thing in favor of staff's plan, beyond the design aesthetics, is that it allows a modular approach in that it could be done in parts, although a weather shield would be ne ded in between steps. Miklo read from the guidelines referring to mass and rooflines, "Constructing add tions that are consistent with the massing and roofline of the historic building. This requires that the wall (irons?) and corners as well as the roof pitch and spans are all consistent with the existing building and have proportions similar to that of the existing building." He said that alternative one does that, but the or ginal application doesn't seem to meet this guideline. MOTION: Ponto moved to approve a certificate of appropriateness for a application for 502% Clark Street. Brennan seconded the motion. Ponto said he would vote against the motion based on Miklo's comments rega ding the guidelines that discuss massing and rooflines. The motion failed on a vote of 0-7. MOTION: Ponto moved to approve a certificate of appropriateness for 5 2% Clark Street using Terdalkar's proposal labeled alternative one, with the provisions that he alternative design features, including window placement and fenestration combinations meet he guidelines and can be approved by staff and chair, rather than the entire Commission; that the roofline for the corner infill can be raised to a steeper pitch; that all materials meet the guidelin s for siding, trim, and window composition; and that the asbestos be removed with the stipul tion that if the wood siding is in good shape that it be repaired and repainted, or if it is in bad sh pe, that it be replaced with wood or fiber cement board per the guidelines. Brennan seconded t emotion. The motion carried on a vote of 7 -0. 1131 East Burlinqton Street. Terdalkar stated that this is a contributing stru ture in the College Hill Conservation District. He said that the proposal is for an addition on this hous that has already been heavily altered in the past. Terdalkar said that an addition was put on the east side of this house about fi e years ago before the College Hill Conservation District was approved. He showed the original part of t e house and said there were some changes in the lap widths for the siding. Terdalkar showed the L area that the addition would fill. He showed the existing ddition that is still under way and undergoing construction. Terdalkar said there will be a one-story a dition that will have a footprint of about 21 feet by 26 feet. He said there will be a second story addition that will basically be a stairway. Terdalkar said the applicant is also requesting vinyl windows and doors, beca se he would like to use some of the doors and windows purchased before the application was submiUe . He said the applicant would also like to build a deck on the back after the addition is completed but do s not yet have plans for that. Terdalkar said that therefore the applicant proposes a simple stoop to mat h the railing on the front of the house. Herman, the contractor for the owner, said he would speak on the owner's behalf. He said that this project will break down into two things - the design and the materials. Herman said the wner has been working . with Terdalkar toward an acceptable design. Historic Preservation Commission August9,2007 Page 11 Terdalkar said the design in the drawing shows a shed roof. He said he sugges ed that the owner use a hip roof with minimal slope to keep the eave line horizontal and not a shed as hown in the application. Terdalkar said in essence there will be two small shed roofs, one spanning ea t to west and the other from north to south. Terdalkar said the applicant suggested a system with some races and was going for a shed with a twelve to one slope. Terdalkar said he thought because of the mini al roof pitch it would be best if sheds are used for smaller spans of eleven to twelve feet rather than the p oposed 26-foot span. Herman said he did not see any problem with that. He said that the big proble is that the homeowner started this project without a permit, and at that time he bought all of the windo s. Herman said that he has already replaced all of the windows in the house with vinyl-clad Andersen double hungs trimmed with fiber cement board. Herman said that on the back of the house, since the owner already has the windows, he would like to basically maintain a consistent look through the house y using the windows he has already purchased. Miklo clarified that the window replacement may not have been done without a permit but was done before this was a district and therefore would not have required review. Weitzel id that the addition pre- dated the conservation district; therefore design review was not required. Herman said he has seen in the guidelines that vinyl windows cannot be used. e said the owner could throw the Andersen windows away and then he could get aluminum clad wind ws that on the exterior would be identical in profile to those Andersen windows, and all that will have b en done will have been to spend $7,000 or so to get exactly the same look on the exterior. Herman p inted out that this is the back of the house and will have a three-foot setback on the driveway side and th refore will not be visible from the street. Herman said that he would really like to find a way to use the already-purchase windows. He said that he has looked over recently approved certificates and has found that some exc ptions have been made. Weitzel said that usually when the material isn't specified, it is written in t e application, and the Commission approves it as specified in the application. Weitzel said the one ex eption for vinyl windows that he could think of was for a non-historic garage. He said that going ack several years, the Commission has in the past allowed a vinyl window that was installed before th person knew it was not allowed. Weitzel said that was several years ago, and the Commission has b en trying not to do that again. Herman stated that when the windows were purchased, the owner was not subje t to the review. He said that because the homeowner is doing a lot of his own work, it takes him a long time to get things done. Herman said the owner excavated for the foundation last summer. He said he ne ds to get that done and framed and dried in. Herman said he would be happy to do the shed roof versus the flat roof. He said e likes the stairway and the way it will work now. Herman said he wants to move the process forward so that he can get to work on the back wall of the house. Herman said that the owner bought the windows when he started on Phase I, an then the building permit ran out. He said he believed they were the same size as those on the right elevati n on the first floor. Miklo said his understanding was that the owner planned to move windows fr m the existing exterior walls and reuse those on the exterior. He said he was not aware that the owner had windows in storage somewhere. Herman said there is really only room for one exterior door off the new addition, so there are obviously two doors there that aren't going to be used. Terdalkar said the plans once c ntained three doors, so there have been quite a few changes. Herman said he would like to have the ower generate the final set of plans. Herman said that if the footprint doesn't change, he can get the foundation in. H said that is his primary concern right now, and that is at the back of the house where none of the wind ws he will be taking off will fit. Historic Preservation Commission August9,2007 Page 12 Weitzel said that in the past the Commission has recommended that people don te things to the Restore to get a tax credit for the full value of the asset. He suggested that the Commissi n approve a plan, and if it is not agreeable to the owner, then he can come back with another d sign. Weitzel said the Commission could approve the basic concept subject to staff and chair approval f the final details. MOTION: Ponto moved to approve a certificate of appropriateness for 1 31 East Burlington as proposed in Terdalkar's drawings, with materials to be per the Commissio 's guidelines and with the final selection of window composition and the details of the stoop, ste s, and railing baluster all to be subject to review and approval by staff and the chair. Baker secon ed the motion. Michaud asked about the stairwell. Weitzel said the owner has to provide stairw y access to an upstairs bedroom to comply with the Code. Michaud asked if the gable would not be there any more. Weitzel said there sh uld be a gable drawn in there, but the drawing is not the final drawing. He said there would be a gable on he box on top. Terdalkar said that there would a door that will open on to the roof of the first flo r addition and a window on the south fac;ade. He said the elevations are true except for the shed roof on e west elevation, which will become a hip roof with a horizontal line, instead of a shed. The motion carried on a vote of 4-3 with Michaud Toome and Trimble vot n no. Weitzel said that he doesn't like the shed at all, but there is not much else to do ere. Terdalkar said that the only way to not have a second story here was to find a way to put the stairwa inside the house. Minutes for June 28.2007 and July 12. 2007. Weitzel said that he had some editorial comments to add to the minutes 0 June 28th but nothing substantive. The consensus of the Commission was to file the minutes from both Commission meetings. OTHER: Miklo said the Commission would need to hold a public hearing on the Pre ervation Plan, possibly sometime in September, with an open house to be held beforehand, possibly in ugust, to make the Plan available to the public. The consensus of the Commission was to hold the pubrc hearing on Thursday, September 20th, at 7:00 p.m., with a backup date of September 19th. Miklo stated that the map in the Preservation Plan has some inaccuracies that wil be corrected in that the future survey area shows some areas that have already been surveyed. Burford said that the historic preservation awards will be presented on October 8th. She said that some members of Friends of Historic Preservation have compiled a list of eligible properties, and it would be necessary to narrow that list down by September. Burford suggested that because there are so many eligible properties, they could all receive an honorable mention, and specific projects that stand out could be cited separately. She ad ed that board members have been precluded from consideration in the past, but some board members would like to have their contractors considered. Miklo stated that several board members have received awards in the past. e said the point of the awards is to get the awareness out there, and there are no monetary awards, so nyone is eligible. Weitzel, Terdalkar, and Trimble volunteered to follow up on the list of properties rovided by Burford and make a report back to the Commission. Historic Preservation Commission August9,2007 Page 13 ADJOURNMENT: The meeting was adjourned at 8:25 p.m. Minutes submitted by Anne Schulte s/pcd/mi ns/h pc/2007/8. 9.0 7. doc Historic Preservation Commission Attendance Record 2007 Term Name Expires 2/08 3/08 4/12 5/17 5/31 6/12 6/28 7/12 8/9 Baker 3/29/09 X OlE X X X X X X X Brennan 3/29/08 X X X OlE X OlE 0 X X Carlson 3/29/07 X X -- -- -- -- -- -- -- -- -- -- -- -- -- -- Gunn 3/29/07 X OlE -- -- -- -- -- -- -- -- -- -- -- -- -- -- McCormally 3/29/08 OlE OlE X OlE OlE OlE OlE OlE OlE Michaud 3/29/09 X X OlE X X OlE X X X Ponto 3/29/07 X X X X OlE X X X X Swaim 3/29/09 X X X OlE X X X X OlE Trimble 3/29/1 0 -- -- -- -- X X X X X X X Toomey 3/29/09 X X X X X X X OlE X Weitzel 3/29/08 X OlE X X X X X X X Key: X = Present o = Absent OlE = Absent/Excused NM = No Meeting = Not a Member