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HomeMy WebLinkAbout1977-11-01 Bd Comm. MinutesI %I 0 0 MINUTES PLANNING AND ZONING COMMISSION OCTOBER 20, 1977 -- 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Blum, Jakobsen, Lehman, Kammermeyer, Vetter MEMBERS ABSENT: Cain, Ogesen STAFF PRESENT: Schmeiser, Keating, Bowlin, Boothroy, Child RECO141ENDATIONS TO THE CITY COUNCIL: 1. To recommend the following: (a) that a moratorium on building construction be imposed, with the exception of construction of new single family dwellings and conversion of single family dwellings to duplexes, for the following areas generally described as: (1) an area bounded by Dubuque Street on the west, Brown Street on the north, Governor Street on the east and Jefferson Street on the south; (2) an area bounded by Brown Street on the south, North Dodge Street on the west and north, and Governor Street on the east; and (3) an area located along North Dodge Street, east of Prairie du Chien Road and zoned CH; (b) that the moratorium does not imply a lower density at this time, and (c) that the Planning and Zoning Commission will examine density considerations when reviewing the Comprehensive Plan. 2. To approve S-7743, preliminary plat of Barker's Second Addition, located west of highway 1 and south of the City limits. S. To approve 5-7744, the preliminary plat of Oakes Meadow Addition, located north of Muscatine Avenue, west of Southlawn Drive, south of Brookside Drive and cast of Memory Gardens. 4. To recommend to the future Council and PF,Z members that no subdivision plat be accepted for development between the southern -most extension of Carver Street and Muscatine Avenue unless that plat includes the connection of Carver Street with Muscatine Avenue. S. To approve 5-7745, a preliminary plat of Bryn Mawr Heights, Part 11 located south of Denbigh Drive and west of Sunset Street, with the following stipulations: (1) that curve data be provided, (2) that the lots be fully dimensioned, (3) that a 6" integral curve be indicated in the cross-section drawing, (4) that all easements be labeled, (5) that the legal description be corrected, and (6) that a north -south walkway be provided from Ealing to Wrexham Drive located approximately midway east to west in the proposed development. REQUESTS TO THE CITY MANAGER FOR INFORMATION OR STAFF ASSISTANCE: None 3472 -2 - LIST 01: MATHTS PENDING COMMISSION/COUNCIL DISPOSI'T'ION: I. 1'-7317. Creation of a University Zone (II). 2. 1'-7410. Creation o1' a Mobile Ilome Rv,;identinl 'Lone (ItM11). 3. 1'-7403. Ruvision of MI and M2 Zones. SUMMARY 01: DISCUSSION AND FORMAL AC'T'IONS 'TAKEN: Vice -Chairman Blum called the meeting to order and asked if anyone wished to discuss items not included on the agenda. No one responded. Commissioners unanimously approved the minutes of the meeting held October 6, 1977. Presentation of North Side Area St Professor Douglass Lee, Project Leader of the North Side Neighborhood Preservation Study, gave a slide presentation and brief introduction of the study. Problems with motor vehicles and land use inconsistency were two of the major subjects studied, he said. Elaine Baxter gave a presentation on the report entitled "Historic Structure Inventory." no approach to historic preservation was an innovative one, she said, and "preservation" meant conservation and protection of resources. The inventory identified and recorded those structures within the North Side Neighborhood which possess historic or architectural significance up to approximately World War 1. Ithe North Side Neighborhood lies within the original area of Iowa City and is primarily a residential neighborhood of middle and working class people. Ms. Baxter called the North Side Neighborhood "a fine example of a Victorian neighborhood" and suggested establishment of an historic district. Vicki Williams gave a presentation on the report entitled "Neighborhood Site Improvements Program" and stated that an attempt had been made to define physical public improvements for the North Side area. No attempt had been made to determine whether the proposed improvements would be worthwhile on a cost/benefit basis. The projects noted in the report are candidates, among many, for the City's capital improvement funds, she said. Professor Lee indicated that an attempt would be made to provide additional reports by December. The reports will contain more detailed proposals and analyses on streets, traffic, parking and land use, he said. n several areas in North on the west. tsrown btreet on the nortn, governor btreet on east and Jefferson Street on the south: (2) an area bounded by Brown Street on ernor street on cast o Prairie du an Blum noted that the City Council had scheduled a public meeting on the item for November 1, 1977 at 7:30 p.m. in the Civic Center Council Chambers. Ile encouraged the public to attend that meeting. David Schaal, 511 N. Gilbert, said he had lived in his pre -Civil War home in Iowa City for twenty years. There are many other pre -Civil War homes in the neighborhood, he said. lie spoke in favor of the proposed moratorium and requested preservation of the unique neighborhood and consideration of a lower density for the area. Constance Marker, 831 North Dodge, urged prompt completion of a "good" Comprehensive Plan for the entire City. it would be helpful if the area identified in the North Side Neighborhood Preservation Study could be extended one block north to Brown Street, she said, because that area also includes many old, unique buildings. She noted that new apartment construction on Dodge Street had greatly increased auto traffic and there has been an increase in auto accidents in the area. She thought apartment buildings should be used as a buffer between commercial and residential areas. Wanda Matthess, 828 N. Gilbert, requested extension of the moratorium to Kimball Avenue because there are many beautiful homes in the area. When their home was purchased approximately seven years ago, there was a heavily wooded hillside near their property, she said. That hillside was completely bulldozed down and is presently the location of four large apartment houses. Rooming houses are being rented out but the area is "not even zoned for duplexes," she said. Blum noted that the area of the Matthess property is zoned single family residential and he suggested that Ms. Matthess attend the next Housing Commission meeting. Consideration is being given to more accurately defining the term "rooming house" and to determine what constitutes a single family dwelling. Blum requested that the City Staff inform Ms. Matthess of the date, time and location of the next Housing Commission meeting. Kenneth Hubel, 619 N. Linn, thought a precedent exists within the City which would allow for the institution of a moratorium. Provisions for a moratorium have already been established in the Municipal Code, he said, and any arguments against a moratorium would probably be brought up in a legal context. Lehman pointed out that until such time as the City Council authorizes a moratorium, applications for building permits would be valid. Don Schmeiser, Senior Planner, thought approximately two applications had been filed for building permits since discussion of a moratorium began. Blum thanked the North Side residents for attending the meeting and he expressed appreciation to the Staff for publicizing the meetings. Commissioners debated whether to vote at the meeting or to hold a special meeting and vote at that time. Kammermeyer abstained because he owned property on the north side. Lehman said he was not opposed to the moratorium but felt it would be "judicious" to wait to make a decision until the Staff had time to provide additional information about a matter as important as the moratorium. The information available at this time is not sufficient to make a decision, he said. Pat Foster, City Council member, urged the Commission to vote at the meeting and cautioned that people could obtain building permits now and wait until next spring to begin construction. Schmeiser noted that consideration was suggested for converting single family dwellings into duplexes, not for constructing new duplexes. Vetter noted that any action taken by the P&Z Commission at this time should not be indicative of intent to change zoning to a lower density. Jakobsen noted that approximately two years ago, the City Attorney had advised against imposing a moratorium because the Comprehensive Plan was not in the -4 - final stages of completion. The City Attorney has now advised that because there is a different timeframe for the completion of the Comprehensive Plan, the moratorium would be legal. Blum noted that the City Council is seeking a recommendation on the philosophy of the moratorium which would not necessarily imply strict agreement with the areas of the moratorium defined on the PF,Z agenda. Schmeiser noted that the Mayor had outlined the original boundaries of the proposed moratorium. A motion was made by Vetter, seconded by .lakobsen, to recommend to the City Council that: (1) a moratorium on building construction be imposed, with the exception of construction of new single family dwellings and conversion of single family dwellings to duplexes, for the following areas generally described as: (a) an area bounded by Dubuque Street on the west, Brown Street on the north, Governor Street on the cast and .Jefferson Street on the south; (b) an area bounded by Brown Street on the south, North Dodge Street on the west and north, and Governor Street on the east; and (c) an area located along North Dodge Street, cast of Prairie du Chien Road and zoned CH; (2) the moratorium does not imply a lower density at this time, and (3) the planning and Zoning Commission will examine density considerations when reviewing the Comprehensive Plan. The motion carried 3-1 (Lehman voted no and Kammermeyer abstained). S-7743. Review of a preliminary plat of Barker's Second Addition, located west of Highway 1 and south of the City limits; 45 -day limitation period: 10/22/77. Doug Boothroy, Assistant Planner, stated that all deficiencies and discrepancies had been corrected. The Commission unanimously recommended approval of 5-7743, preliminary plat of Barker's Second Addition, located west of Highway 1 and south of the City limits. th of ve ana eas Boothroy noted that the applicant had complied with all the minor deficiencies and discrepancies noted in the Staff Report dated October 6, 1977, however, the plat does not presently comply with the Storm Water Management Ordinance. Ile also pointed out that the Staff recommended against the proposed street alignment. Marion Neely, attorney representing Oakes Meadow Addition, urged favorable consideration of the plat as submitted. The reverse curve proposed by the Staff would essentially take away Lot 27, he said. Ilia Commission unanimously recommended approval of 5-7744 as submitted, the preliminary plat of Oakes Meadow Addition, located north of Muscatine Avenue, west of Southlawn Drive, south of Brookside Drive and cast of Memory Gardens. A motion was made by Jakobsen, seconded by Lehman, to recommend to the future City Council and Planning and Zoning Commission that no subdivision plat be accepted for development between the southern -most extension of Carver Street and Muscatine Avenue unless that plat includes the connection of Carver Street with Muscatine Avenue. The motion carried unanimously. Boothroy expressed concern about the street length of Ealing and Wrexham Drive. The streets are much too long, Boothroy said, and detract from a neighborhood environment. Ile noted that there is a minor error in the legal description and that some modification needs to be made for compliance with the Storm !Vater Manage- ment Ordinance. Dennis Saeugling, liawkeye Engineering, stated that if the street alignment would be changed, seven lots would be lost. The economics of such a change would be passed on to the homebuyers, he said. lie noted that the proposed lots are larger than required for an RIB Zone. Earl Yoder, applicant, stated that a different street alignment would increase the price of lots approximately $2000 and he thought there were many streets in Iowa City as long as those proposed. A motion was made by Kammermeyer, seconded by Lehman, to approve 5-7745, a prolimi.- nary plat of Bryn Mawr Heights, Part 11 located south of Denbigh Drive and west of Sunset Street, with the following stipulations: (1) that curve data be provided, (2) that the lots be fully dimensioned, (3) that a G" integral curve be indicated in the cross-section drawing, (4) that all easements be labeled, and (5) that the legal description be corrected. Kammermoyer said he "did not see any great problem" with the street configuration as proposed by the applicant and felt the plat should not be denied on that basis. Blum thought the two long streets were an example of poor planning and were not aesthetically pleasing. lie thought there should be another north -south tie and said he would vote against the motion. Boothroy suggested that the Commission consider the possibility of interior north - south walkways. A motion was made by Lehman, seconded by Jakobsen, to amend the original motion to stipulate that a north -south walkway be provided from Ealing to Wrexham Drive located approximately midway cast to west in the proposed development. The motion carried unanimously. A vote on the original motion with the above-mentioned amendment carried 3-2 (Blum and Jakobsen voted no). Jakobsen objected for the same reasons that were noted by Blum. 5-7505. Public discussion of a preliminaryPlanned Area Development plan of "1750 Rochester," a proposed development of a site located north of Rocheste 0 A motion was made by Lchnoni, soconded by Knimc rmeyer, to (It4vi' consider,tit) n of S-7505, a preliminary PIanucd Aron Development plain oI' "1750 Rochester," unlit the next regularly scheduled Planning and Zoning Commission meeting, November 3, 1977. The motion carried unanimously. Blum questioned whether the Storm Water Management Ordinance, if revoked, could be readopted by the City Council without holding public meetings. Schmeiser responded that public meetings would not be required and he pointed out that an ordinance isn't repealed until it is published. Readoption of the ordinance must also be published, he said. Blum noted that the Legal Staff had concluded that the proposed development was not in the same situation as other developments at the time the Storm Water Management Ordinance was being considered and the proposed subdivision should comply with the provisions of the Storm Water Management Ordinance. Jakobsen noted that if the area were to be rezoned and reconsidered by the City Council, public hearings would have to be held. In that event, would PF,Z also have to hold public hearings and resubmit their recommendation to the City Council? Bob Bowlin, Assistant City Attorney, said he would check into the matter. Schmeiser stated that no action was required by the Planning and Zoning Commission until the Staff had an opportunity to review the plat to see if it complies with the Subdivision Code. Jakobsen stated that she would attend the October 26, 1977 meeting with the School Board. Schmeiser termed the Bryn Mawr Heights, Part 11, subdivision one of the "poorest designs" he had ever seen. He questioned whether the Commission wanted the Staff to spend time looking at the design of subdivisions or whether they should only check to see if the proposed subdivisions comply with the Subdivision Code. Commissioners agreed that the Staff should continue to look at the design of subdivisions, however, there would be times when the Commission would disagree with the Staff. Commissioners expressed appreciation for the Staff's concern and time spent in design review. The meeting adjourned. // J Prepared by: /, ( V <. l_ /. X& Sherry Ch'ld, OCD"�See�cretary Approved by: a G�Y�Cti uJ ,,ti� nita Vetter, P&L Secretary 0 HOUSING 00MMISSION MEETING Minutes - October 14, 1977 Bull Market ME2,MRS PRFSENT: Hibbs, Kamath, Lombardi, Smithey MD1BM ABSENT Pollock, Owens STAFF PRESENT: Vann, Sheets, Kimball RECavZ NDATION TO CITY COUNCIL: 11 1. The Housing Commission recommends that the Council accept the HCDA Housing Assistance Plan Amendment as written with the following amendments : Rental assistance to existing units - Commission would like the figure 28 increased according to percentage available primarily for increased help in Married Student Housing. Rehabilitation of rental units - 38 rental units be reworded to STRUCTURES. DISCUSSION AND FORMAI, ACTION TAKEN: 1. Hibbs called the meeting to order. 2. Discussion was held in regard to the HCDA Housing Assistance Plan Aumendmemt, with Sheets and Vann answering questions of Commission members. A notion was offered by Hibbs that the Council accept the Plan with amendments. Notion seconded by Lombardi. Motion passed 4-0. 3. IaHbardi moved the meeting adjourn, motion seconded by Smithey. ar a Wednesday, November 2, 1977 City Manager's Conference Room 9 73 MINITTES COMPREHENSIVE PLAN COORDINATING COMMITTI:E OCTOBER 13, 1977 -- 7:30 P.M. CITY MANAGER'S CONFERENCE ROOM MDIBERS PRESENT: Ogesen, Jakobsen, deProsse, Vetter, Blum, Neuhauser MIiMBERS ABSENT: Cain, Perret STAFF PRESr:NT: Kraft, Geshwiler, Child 0711ERS PRESFNT: .John Kammermeyer, Jim Lindberg, Dick Gibson, Pat Foster FORMAL RIiCOMMENDATIONS: 1. Issue A: to request additional Staff assistance in determining other alternatives. This study should include all the appropriate information available, i.e., results of the Johnson County Regional Planning Commission's Area Transportation Study, City Council decisions already made, etc. 2. Moratorium: that those areas identified by the Staff as having potential problems or troublesome zoning be referred to the Planning and Zoning Commission to consider as possible areas for moratoria. 3. issue N: that Issue N be referred to the Library Board with a notation that the matter was discussed by the Comprehensive Plan Coordinating Committee. 4. Issue 0: that the City coordinate efforts with schools and the University of Iowa and, as much as possible, encourage utilization of the schools for common recreational activities with specialized community recreational activities at the Recreation Center. S. Issue p: to accept the following as Alternative 2: "The City should explore community facilities jointly with other private uses." The Committee recommended Alternative 1 as a goal for the Comprehensive Plan. G. issue Q: to accept Alternative 2 and to designate churches, schools and parks as major public and semi-public uses, and to designate the University of Iowa as a special zone. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: Consideration of the minutes of the September meetings (September 22 and September 29) were deferred until the next Comprehensive Plan Coordinating Committee ((:PC(:) meeting. Issues and Alternatives A and N through Z were distributed for committee review. Issue A: What should be the eventual traffic circulation pattern in the downtown area? John Kammermeyer stated that both he and Patt Cain preferred Alternative I. Jakobsen thought the University of Iowa campus should be a pedestrian oriented campus and preferred "something in between Alternative 1 and Alternative 2." The Burlington -Court Street one-way pair seems realistic, she said. 3V,f 0 0 -2- deProsse understood that access to the proposed parking ramp was to be on Cap itul Street. Dennis Kraft, Director (if' Community Development, indicated that this was correct. Blum questioned whether it was appropriate for CPCC to make recommendations on decisions already made by the City Council. Kammermeyer said he and Cain were opposed to Alternative 2 partly because major capital expenditures would be required. Traffic on Clinton Street should be reduced rather than increased, Madison Street should be open and Washington Street should be open "coming one-way up the hill." deProsse favored Washington Street being closed from Clinton to Madison Street but did not favor the Gilbert -Van Buren couplet. She thought Gilbert Street could remain two-way "for a while." She also noted that the City Council had expressed some sentiment about making Washington Street one-way east. Jakobsen was opposed to Washington Street going one-way east. Jim Lindberg asked for comments regarding bus routes. Rick Geshwiler, Senior Planner, stated that Hugh Mose, Transit Superintendent, was dissatisfied with both proposed alternatives and thought transit planning should be the first step to consider. The University of Iowa is an economic asset to the community, Jakobsen said, and the City "owes them something." deProsse thought traffic problems should not be addressed solely on the basis of the University. (lick Gibson stated that Alternative 1 represents almost everything the University has been opposed to for many years and Alternative 2 would be "great for the University but not salable for the community." Lindberg thought neither alter- native was as effective as it should be and suggested some compromise situation being incorporated into a third alternative. Blum stated that there is much greater pedestrian conflict on Clinton Street than on Madison Street. It would be much better to limit traffic on Clinton Street, he said. lie also thought improvement should be made in traffic manage- ment for the City. Blum suggested the possibility of a subcommittee meeting to work out other alternatives. Jakobsen thought such a meeting might be futile until the City Council has made a determination regarding exits and entrances to the parking ramp. A motion was made by Ogesen, seconded by Jakobsen, to request additional Staff assistance in determining other alternatives. This study should include all the appropriate information available, i.e., results of the Johnson County Regional Planning Commission's Area Transportation Study, City Council decisions already made, etc. The motion carried unanimously. Committee members noted that Staff work on other alternatives should be made after the City Council has made a decision on exits and entrances to the parking ramp and after Hugh Mose has had an opportunity to provide input regarding transit routes. Blum encouraged the University staff to also propose alternatives. Geshwiler stated that the Staff had attempted to make clear, distinct alternatives on the Issues established and pointed out that North Dubuque Street was a difficult but key area to consider. Blum and Ogesen thought that CPCC would have to make some overall policy decisions to provide direction for the Staff. Kammermeyer suggested the possibility of working with one segment at a time rather than attempt to work with the entire area at once. Moratorium Areas Geshwilor explained that tho .Staff had attempted to determine potential problem areas and those areas that might have troublesome zoning at this time. deProsse stated that the whole purpose of the Comprehensive Plan is to identify those areas where there may he potential problems and she was receptive to those areas noted by the Staff. Neuhauser was somewhat reluctant to put a moratorium on many areas in the City and was fearful that federal funds might be in jeopardy if it appeared as though an attempt was being made to "keep out low-income housing." Geshwiler said that Bob Bowlin, Assistant City Attorney, had determined that if the Planning and Zoning Commission denies the moratorium, or if twenty percent of the adjacent property owners to the areas proposed for moratoria object, this would force the City Council into an extraordinary majority decision. A motion was made by deProsse, seconded by Ogesen, that those areas identified by the Staff as having potential problems or troublesome zoning be referred to the Planning and Zoning Commission to consider as some possible areas for moratoria. The motion carried unanimously. Issue N: How should library facilities be improved? Blum, Ogesen and Jakobscn thought the Library Board was not receptive to ideas other than own and seem to have already made their own decisions. Neuhauser told the Committee that the decision regarding the location of the proposed Library had already been made, however, she thought the Board was willing and, in fact, encouraged others to express their opinions. The Library Board should know that the feelings from the public meetings were not necessarily good, she said, and that some thought all the decisions had already been made. Blum and Ogesen indicated that the public meetings seemed primarily for the purpose of "selling the bond issue." deProsse stated that the Library Board was saying that the present building is inefficient and a new building is needed. Neuhauser suggested that the Library Board meet with CPCC. Neuhauser noted that Mr. Zuchelli from Zuchelli, Hunter and Associates recommended that once a developer is designated, it is important to look at how much land is developed downtown and then look at the market. Jakobsen said that one of the real concerns is the prime land that would be available to a developer once a new Library is built. Neuhauser responded that the City Council is committed to selling that site. Ogesen suggested that Issue N be referred to the Library Board with a notation that the matter was discussed by CPCC. Committee members concurred. A motion was made by deProsse, seconded by Neuhauser, that CPCC write a letter and invite the Library Board to meet with CPCC. The motion failed by a 3 to 3 vote (Blum, Ogesen, and Jakobsen voted no). Issue tl: How much recreation equipment and facilities should the City provide? Ill um noted that bike paths seems the most wanted reereatiunal facility. (Rosen stated that he liked the concept of sharing and working with other governnu•ntal bodies as suggested in Alternatives 2 and 3. Pat Poster noted that schools do work with the community as much as they can, however, most of the time the gymnasiums are busy with school activities. Jakobsen stated that the City would be more apt to have another swimming pool if the pool could be located in a school building. Neuhauser agreed with Alternative 3 in regard to a swimming pool but thought it would be better to have handball courts centrally located. Jakobsen said the recreation facilities provided by the Recreation Center were excellent. A motion was made by Neuhauser, seconded by deProsse, that the City coordinate efforts with schools and the University of Iowa and, as much as possible, encourage utilization of the schools for common recreational activities with specialized community recreational activities at the Recreation Center. The motion carried unanimously. Issue P: flow should community facilities be jointly developed? Blum favored Alternative 1. deProsse agreed that Alternative 1 was desirable but not practical. She cautioned against incorporating into the Comprehensive Plan elements that will never be implemented. Therefore, site suggested that Alternative 2 be followed and that Alternative 1 be established as a goal. Jakobsen thought the general public would not derive full benefits of tax money if Alternative 2 is accepted. Blum indicated the possibility of liability problems when integrating public and private facilities. A motion was made by Jakobsen, seconded by Vetter, to recommend Alternative 1 as a goal for the Comprehensive Plan. The motion carried unanimously. Neuhauscr said she would not want to eliminate Alternative 2 as a possibility but she was not sure it should be included in the Comprehensive Plan. 'Blum suggested the wording of Alternative 2 could be changed to read, "The City should explore ... ." A motion was made by Neuhauser, seconded by Ogesen, to accept the following as Alternative 2: "The City should explore community facilities jointly with other private uses." The motion carried unanimously. Issue Should the City amend the Zoning Ordinance to include a provision for a special zone for all park lands? Blum explained that the Planning and Zoning Commission was at one time considering a University Zone that would have given rights to those landowners adjacent to the University to do anything on their land that was permissible according to the zone in which their property was located. However, the University disagreed with the content of one of the provisions of the proposed amendments and the matter was tabled. -,- T'hv Ilnivcr::ily is satisfied to have tho University land remain zoned RIA, Blum said. (tennis Kraft noted that, realistically, the University already tins a University Zone but has the protection of an IIIA Zone. Ogesen stated that churches should not be afforded an R1A Zone classification. Kraft agreed that the traffic generated by a church is not appropriate for an RIA Zone. A motion was made by Neuhauser, seconded by Ogesen, to accept Alternative 2 and to designate churches, schools and parks as major public and semi-public uses, and to designate the University of Iowa as a special zone. The motion carried unanimously. The meeting adjourned. Prepared Sherry Chi , DCD Serotary Approved by: v J. a .lako sen for Patt Cain, CPCC Secretary �! MINUTES RESOURCES CONSERVATION COMMISSION OCTOBER 11, 1977 4:30 P.M. CIVIC CENTER CONFERENCE ROOM MEMBERS PRESENT: Angerer, Hotka, Houck, Stager. STAFF MEMBERS PRESENT: Tinklenberg. REQUEST FOR STAFF ASSISTANCE Houck moved, Stager seconded, that the Resources Conservation Commission request that the staff checkout the feasibility of the City during a flyer presenting information concerning the Resources Conservation and Energy Conservation week, and that the staff have a mock-up of the flyer prepared by the next meeting. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN Houck moved, Stager seconded, that the minutes of September 27, 1977, be approved as corrected. Approved unanimously. Staff member Tinklenberg reported that he had met with the City Manager and is in the process of writting a job description and salary range for the proposed Energy Coordinator. He also reported that the Public Works Department will do the requested recycling pilot project in the Normandy Drive area which is popularily known as Mosquito Flats. The Commission members felt that area would be suitable for the pilot project. Tinklenberg showed the Commission the City Staff's proposals for ads on the sides of the buses concerning Energy and Resource Conservation (see attached memo). The Commis- sioners felt that the proposals were good, however, a special one for the Energy Conservation Week would be a good idea. Energy Conservation Week Houck reported that the University President may be willing to send a letter to each employee encouraging energy conservation. Hotka reported that the Chamber of Commerce was willing to notify its members concerning Energy Conservation Week by means of its news- letter. He also reported he had reserved a window at the downtown Iowa -Illinois Gas and Electric office for the Energy Conservation Week. Comprehensive Plan Tinklenberg reported that the City Council has asked the Resources Conservation Commission to make recommendations concerning alternatives in the area of energy. The Commissioners felt that it would be more appropriate for them to make recommendations at the next meeting after having time to give it more study. 915, Goals and Obejctives The Commissioners noted that the Energy Conservation Week is the primary goal at this time. AGENDA - OCTOBER 25 Hotka - Iowa -Illinois slide presentation. 2. Energy Conservation Week. 3. Comprehensive Plan. 4. Energy Coordinator Report. The meeting was adjourned at 6:15 P.M. Respectifully submitted, Roger Tinklenberg. John Houck, Secretary. Ml NUT1iS IOIVA CI'I'1' PARKS AND 111:CRHATION COMMISSION RfCIWATION CHNTER ROOM It Ol,1'OBI;It I'L, 1977 • 'dE'•11;IR5 PRESENT: Boutelle, Cilok, Crum, Mascher, McLaughlin, Moore, Stockman, 'Thayer MEMBERS ABSENT: SkelIey STAFF PRESENT: Boothroy, Flowers, Ilauber, Howell, Lee, Schmeiser, Showalter GIIFSTS: See Attached List RFCOMMENDA'TIONS TO Till: STAFF: 1. That the Parks and Recreation Commission solicit suggestions from the public regarding the naming of Sand Road Park. 2. That the Staff look into the possibility of establishing soccer goals in North Market Square Park and report hack to the Commission. RECOM,MdENDATIONS TO THF: PLANNING AND ZONING COMMISSION: 1. That the PAD for Plum Grove Acres he approved, so far as it affects Hickory Hill Park. SUMMARY 01' DISCUSSION AND FORMAL ACTION TAKEN: The Iowa City Parks and Recreation Commission met in Regular Session on October 12, 1977, with Chairperson Boutelle presiding. * Stockman moved and Thayer seconded that the minutes of the September 14 meeting be approved as written. Unanimous. Discussion of the naming of Sand Road Park. fioutelle appointed a subcommittee of Stockman and Moore to investigate * names for Sand Road Park. Following discussion, Thayer moved and Stockman seconded that the Parks and Recreation Commission solicit suggestions from the public regarding the naming of Sand Road Park. Unanimous. Discussion of establishing soccer goals in North Market Square Park. Nancy Stillwagon was present to suggest to the Commission that soccer goals be established in North Market Square Park, either temporarily or permanently. Showalter indicated his feeling that the park was not large enough to support permanent soccer goals and would become even more crowded than it already is. Lee indicated that the ASERP Program q 1 Mill lit cs rage 2 October 12, I977 utilizes marker cones for soccer instruction and suggested that the school adjacent to the park could do the same. Following further * discussion, Thayer moved and it was seconded that the Staff look into the possibility of establishing soccer goals in North Market Square Park and report back to the Commission. Unanimous. 1)iscussIon of political action. Cilck reported that the League of Women Voters would be holding a Candidates Night on Wednesday, October 26, at 7:30 p.m. in cooperation with the Chamber of Commerce. Ile suggested that Commission members attend and ask questions of the candidates regarding parks and recreation issues. Committee reports. Cilck reported that the Committee on Community Needs is preparing next year's II.C.D.A. requests which it will recommend to the City Council. Ile reported that $4,000 was allocated this year for play equipment at Longfellow School. Money was also allocated for trees for the Longfellow arca. Ilaubcr indicated that this area docs not have the most need for trees, having been planted twice. Cilck also indicated that the near north side of the city is the focus arca for next year. Discussion of a Commission tour of the parks. Boutelle stated that this fal.] would be a good time to take a tour of the parks since there are new members of the Commission. Showalter will make arrangements for the tour, which will be held on October 22 at 9:00 a.m., and will invite the City Council members. McLaughlin arrived at 6:15 p.m. Discussion of Plum Grove Acres. Doug Boothroy, Department of Community Development, was present to discuss Plum Grove Acres. Boutelle suggested that the Engineering Division consider outlet control from the PAD. Following further discussion, Thayer moved and Cilck seconded that the Parks and Recreation Commission recommend that the FAD for plum Grove Acres be approved, so far as it affects Hickory Ili]] Park. Boutelle, Cilek, Crum, Mascher, Moore, Stockman, and Thayer voted aye with Mci.aughlin abstaining and Skeliey absent. Motion carried. Discussion of Camp Cardinal. Ken Dolan, Rotary Club, was present for discussion of Camp Cardinal. lie indicated that the area was approximately 27 acres in size and 0 Minn les pale 3 October 12, 1177 • that the club wasin the process of having the land and huildings appraisod . The Rotary Club is willing to offer the premises on :1 long-term or short term lease to the city. Boutelle indicated that the buildings on the land are in poor repair but that the area could be used as a primitive park and suggested that Mr. Dolan write a proposal for discussion at the next Commission meeting. Crum suggested that the Commission look into the possibilities of a joint project with the School District and Boutelle stated that perhaps there would be a possibility of cooperation with Coralville on the project and appointed a committee of Stockman, McLaughlin, and Skelley to explore the matter. Showalter indicated that he would be interested in acquiring the area through a long-term lease for use a natural area. Discussion of' Coals and Objectives for FY 79. Division goals and objectives were discussed, with Stockman questioning Lee regarding objective N2 for the Recreation Division. lie responded that the objective was included because of public interest in color photography. Boutelle suggested that Lee explore the possibility of obtaining photography equipment from government surpluses. Stockman also stated that she was not convinced that objective H6 regarding leisure counseling is a need that falls within the department's area of service. Several Commission members inquired why there was a great emphasis on special populations activities and Lee responded that this area has not been explored and that the special populations program is a growing program. There was also discussion of coed activities with Lee stating that there had not been successful coed programs in the past but that the division could try coed activities again. There was a concensus that the Recreation Division should expand programs to reach people with coed activities, over -35 activities, and family activities. Cilek stated that he did not necessarily agree with the objectives as written and that lie saw school cooperation as vary important. Lee indicated that the objectives were flexible and that the things mentioned could be incorporated into the Division's program without changing the actual objectives. Nowell outlined several changes in the Park Division goals and objectives: a. Change the completion date in N1 to October, 1978; b. In k4, add "and/or Sand Road Park"; c. In 116, eliminate "in City Park" and "The abandoned . . . the structure."; d. 07 should be on-going, and 1130 acres" should be changed to 1126 acres"; C. 112 should be ongoing. Following discussion, Crum suggested adding an objective to the list regarding the addition of four tennis courts at Willow Creek Park. 0 0 Minutes Page 4 Oclobvi- 12, 1977 The Cemetery goals and objectives were discussed, with Stockman requesting that "immaculate" he changed to "attractive" in Activity Goal F1. Showalter indicated that the Commission needed to draft a set of goals and objectives, also. Routelle suggested that McLaughlin and Mascher serve as a subcommittee to draft goals and objectives and Mascher responded that she felt reluctant to submit goals and objec- tives without the Commission reviewing them. There was a concensus that the matter should be discussed at the next Commission meeting. Director's Report. Showalter reported that the department had received funding approval from 8012 to construct shelters in Willow Creek and Wetherhy Parks. Ile also announced that .Judy Olson had been hired as the new Aquatics Supervisor. Regarding the Conklin arca of Hickory Hill Park, he indicated that left -over Street Division money would be used to asphalt the road into the arca. Chairperson's Report. lloutelle reported that the City Council had deferred action on the Commission's recommendation not to accept dedication of a 40' strip of land in Village Green South adjacent to Mercer Park. * Mascher moved and Cilek seconded that the Commission go into Executive Session for discussion of land acquisition. Unanimous. The Executive Session was adjourned and, there being no further business, the meeting was adjourned at 10;45 p.m. Rospectfully submitted, l tye4`- &�,Cbl(�! ¢J Ellen R. Flowers, SecretaTy IOWA CITY PAO & RECREATION COMMISSION • Date: GUEST LIST Name 0 Address It 10,- Reason for At.tenclanc_e_