HomeMy WebLinkAbout1977-12-13 Bd Comm. MinutesI �/
STAFF REPORT
To: Planning and Zoning Commission Prepared by: Doug Boothroy
Item: S-7750. Benton Manor Apartments Date: November 17, 1977
GENERAL INFORMATION
Applicant:
Requested action:
Purpose:
Location:
Size:
Existing land use and zoning:
Surrounding land use and zoning
Applicable regulations:
45 -day limitation period:
SPECIAL INFORMATION
Public utilities:
Public services:
Transportation:
Physical characteristics:
Earl Yoder
Yoder Construction
Highway 1 West
Iowa City, Iowa 52240
Preliminary Large Scale Residential
Development plan approval
To develop 160 multifamily units
South of Benton Street and east
of Hillsboro Apartments
6.91
Undeveloped and R3A
North - multifamily and R3B
East - apartments, offices and
undeveloped and R3A
South - undeveloped and R3A
West - multifamily and RIA
Subdivision Code (Chapter 9.50),
Large Scale Residential Development
provisions (Chapter 9.51) and Storm
Water Management Ordinance
12/23/77
Adequate sewer and water service are
available.
Sanitation service is available as
well as police and fire protection.
Vehicular access is proposed from
Benton Street; additional access is
needed.
The topography is moderately sloping
to steep (5-18 percent).
ANALYSIS
llie applicant proposes a five-year construction program to build 160 units with
only one means of access via a private drive from Benton Street. At this time it
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is the only means of access to this site. It must be realized that if another
means of access is not provided this could present real problems In terns of
the I'ire, police, and other emergency vehicle access, IrITIc flow onto Benton
Street and the trrnl'fic circulation within the development, slice IfIcaIIy due
to the steep grades of drives (12%). 'Ihese problems have been discussed with
the developers and are now partly accounted for on the plat. The applicants
now propose a three -lane drive with one lane reserved for right turns to allow
for better egress from the development onto Benton Street. As to a second
means of access either east or south, the developers are willing to provide this
at a future time when those adjoining properties are developed by the extensions
of their private drives. 'I7ne Staff has reviewed the locations of the drives and
parking and they are arranged as to make a second means of access possible.
Approving the plat with only one means of access clearly places a future responsi-
bility on the City to ensure that a second means of access is provided to this
development as the adjoining undeveloped properties are platted or developed.
RECOMMENDATION
It is the Staff's recommendation that consideration be deferred and that the
Commission consider requiring the developer to stage the development such that
only the front portion is developed at this time. Upon revision of the plan
correcting the deficiencies and discrepancies noted below, and resolution of the
above constraint, it is the Staff's recommendation that the plan be approved.
DEFICIENCIES AND DISCREPANCIES
1. A more detailed schedule of completion should be provided.
2. Street grades should be provided on the existing private drive.
3. The City does not wish to have easements over all of the proposed storm sewer
as some will remain private.
4. The Hillsboro Apartment's garages should be labeled.
S. All angles for the sanitary sewer from the site to the southwest interceptor
should be provided.
6. The sanitary sewer should be stubbed out to the property line on the west
to provide sewer access to that property.
7. Capacity of the detention basin should be indicated on the plat.
8. Before the approval of the final plan, the City should have on file copies
of agreements and easements for the sanitary sewer proceeding from the site
to the Southwest Interceptor and for the work to be performed on the existing
private drive (i.e., curb cut).
9. The width of the parking in the southeast corner should be provided.
10. 77ne utility easement over drives should be 40 feet rather than 35 feet to
allow for adequate access to the utilities.
A'PI'ACI IMENTS
Location map
ACCOMPANIMENT
preliminary plan
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Approved by: ; I\ • 1`�""
Paul Glaves for
Dennis Kraft, Director
Dept. of Community Development
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CITY OF IOWA CITY
CIVIC CENTER 410 L WASHINGION ST IO'A/A CITY 10WA 52240 (319) 354.130D
NOTICE
THE CITY COUNCIL OF IOWA CITY IS CONSIDERING
AN APPOINTMENT TO THE FOLLOWING BOARD:
BOARD OF ADJUSTMENT
One vacancy - Unexpired term
November 29, 1977 January 1, 1981
Duties: In appropriate cases and subject to appropriate conditions and
safeguards, make special exceptions to the terms of the ordinances in
harmony with general purpose and intent and in accordance with general or
specific rules therein contained and provide that any property owner
aggrieved by the action of the Council in the adoption of such regulations
and restrictions may petition the said Board of Adjustment directly to
modi;y regulations and restrictions as applied to such property owners.
It can only act pursuant to the zoning ordinance. It has no power to act
upon any ordinances other than the zoning ordinance. It cannot grant a
variance unless specific statutory authority provides for granting a variance.
Variances granted under Iowa Code, Chapter 414.12(3) and Iowa City Municipal
Code 8.10.28H 1(d) may only be granted in the case of "unnecessary hardship."
The hardship must be substantial, serious, real, and of compelling force, as
distinguished from reasons of convenience, maximization of profit or caprice.
Iowa City appointed members of boards and commissions must be qualified
voters of the City of Iowa City.
This appointment will be made at the Novemberry29;�z,1:97,7;,meeting of the City
Council at 7:30 P.M., in the Council Chambers. Persons interested in being
considered for this position should contact the City Clerk, Civic Center, 410
East Washington. Application forms are available from the Clerk's office
upon request.
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CITY OF IOWA CITY
CIVIC CEN(ER 410 E. WASHINGTON ST IOWA CITY IOWA 52240 (319) 354.180
NOTICE
THE CITY COUNCIL OF IOWA CITY IS CONSIDERING
APPOINTMENTS TO THE FOLLOWING BOARD:
BOARD OF ADJUSTMENT
One vacancy - Unexpired term*�s
December 6, 1977 - January 1 , 1979 7
One vacancy - Five-year term
January 1, 1978 - January 1, 1983
Duties: In appropriate cases and subject to appropriate conditions and
safeguards, make special exceptions to the terms of the ordinances in
harmony with general purpose and intent and in accordance with general or
specific rules therein contained and provide that any property owner
aggrieved by the action of the Council in the adoption of such regulations
and restrictions may petition the said Board of Adjustment directly to
modify regulations and restrictions as applied to such property owners.
It can only act pursuant to the zoning ordinance. It has no power to act
upon any ordinances other than the zoning ordinance. It cannot grant a
variance unless specific statutory authority provides for granting a variance.
Variancesgranted under Iowa Code, Chapter 414.12(3) and Iowa City Municipal
Code 8.10.28H 1(d) may only be granted in the case of "unnecessary hardship."
The hardship must be substantial, serious, real, and of compelling force, as
distinguished from reasons of convenience, maximization of profit or caprice.
Iowa City appointed members of boards and commissions must be qualified
voters of the City of Iowa City.
The selection and appointments to this Board will be made at the December 6,
1977, meeting of the City Council at 7:30 P.M. in the Council Chambers. The
actual term for the appointment for the five-year term will begin on January
1, 1978. This will allow the appointee to attend meetings of the Board of
Adjustment in order to become familiar with the duties of the Board before
assuming full responsibility. The actual term of the appointment to fill the
unexpired term will begin on December 6, 1977. Persons interested in being
considered for these positions should contact the City Clerk, Civic Center,
410 East Washington. Application forms are available from the Clerk's office
upon request.
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CITY OF IOWA CITY
CIVIC CENTER 410 E. WASHINGTON ST IOWA CITY IOWA 52240 (319) 354.180D
NOTICE
THE CITY COUNCIL OF IOWA CITY IS CONSIDERING
APPOINTMENTS TO THE FOLLOWING BOARD:
BOARD OF APPEALS
One vacancy
November 29, 1977
Two vacancies
January 1, 1978
- Unexpired Term
- Dec. 31, 1979
- Three-year term
- Dec. 31, 1980
It is the duty of members of the Board of Appeals to hold appeal hear-
ings on matters concerning minimum housing standards ordinance and the
uniform building code. Members must be qualified by experience and
training to pass upon matters pertaining to building construction.
Iowa City appointed members of boards and commissions must be qualified
electors of the City of Iowa City.
The selection and appointments to this Board will be nade at the
November 29, 1977, Council meeting at 7:30 P.M., in the Council Chambers.
The actual term for the two appointments for three-year terms will begin
January 1, 1978. This will allow the appointees to attend meetings of
the Board of Appeals in order to become familiar with the duties of the
Board before assuming full responsibility. The actual term of the appoint-
ment to fill the unexpired term will begin upon appointment. Persons
interested in being considered for these positions should contact the
City Clerk, Civic Center, 410 East Washington. Application forms are avail-
able from the Clerk's office upon request.
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CITY OF IOWA CITY
CIVIC CENTER 410 E. WASHINGTON ST.' IOWA CITY IOWA 52240 (319) 354.180)
NOTICE
THE CITY COUNCIL OF IOWA CITY IS CONSIDERING
AN APPOINTMENT TO THE FOLLOWING BOARD:
BOARD OF APPEALS
One vacancy - Unexpired Term 14Z
December 6, 1977 - December 31, 1978 J
It is the duty of members of the Board of Appeals to hold appeal hearings
on matters concerning minimum housing standards ordinance and the uniform
building code. Members must be qualified by experience and training to
pass upon matters pertaining to building construction.
Iowa City appointed members of boards and commissions must be qualified
electors of the City of Iowa City.
This appointment will be made at the December 6, 1977, meeting of the City
Council at 7:30 P.M. in the Council Chambers. Persons interested in being
considered for this position should contact the City Clerk, Civic Center,
410 East Washington. Application forms are available from the Clerk's
office upon request.
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CITY OF IOWA CITY
CIVIC CENTER 410 E WASHINGTON ST IOWA CITY; IOWA 52240 (319) 354.180
NOTICE
THE CITY'COUNCIL OF IOWA CITY IS CONSIDERING
APPOINTMENTS TO THE FOLLOWING BOARD:
BOARD OF EXAMINERS OF PLUMBERS
One vacancy - Two-year term
(Journeyman Plumber)
January 1, 1978 - December 31, 1979
One vacancy - Two-year term `
(Public representative)�dAtSECT '
January 1, 1978 - December 31, 1979
The duties of the members of the Board of Examiners of Plumbers include
examining all applicants desiring to engage in the work or business of
plumbing, whether as a master plumber or as a journeyman plumber and
issuing licenses to competent applicants.
Iowa City appointed members of boards and commissions must be qualified
voters of the City of Iowa City.
The selection and appointments to this Board will be made at the November
29, 1977, meeting of the City Council at 7:30 P.M. in the Council Chambers.
The actual terms will begin January 1, 1978. This will allow the appointees
to attend meetings of the Board of Examiners of Plumbers in order to become
familiar with the duties of the Board before assuming full responsibility.
Persons interested in being considered for these position should contact
the City Clerk, Civic Center, 410 East Washington. Application forms are
available from the Clerk's office upon request.
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CITY OF
CIVIC CENTER 410 E WASHINGTON ST
NOTICE
11
OWA CITY
IOWA CITY IOWA 52240 (319) 354.180D
THE CITY COUNCIL OF IOWA CITY IS CONSIDERING
APPOINTMENTS TO THE FOLLOWING COMMISSION:
PARKS AND RECREATION COMMISSION
Two vacancies - Four-year terms
January 1, 1978 January 1, 1982
The duties of members of the Parks and Recreation Commission are to
recommend and review policies, rules, regulations, ordinances and budgets
relating to parks, playgrounds, recreational centers and cultural functions
of the City and make such reports to the City Council as the Commission
deems in the public interest. To exercise broad responsibility for the
development of parks, recreation centers, playgrounds and cultural facili-
ties to serve the City
Iowa City appointed members of boards and commissions must be qualified
voters of the City of Iowa City.
The selection and appointments to this Commission will be made at the December
6, 1977, meeting of the City Council at 7:30 P.M. in the Council Chambers.
The actual terms will begin January 1, 1978. This will allow the appointees
to attend meetings of the Parks and Recreation Commission in order to become
familiar with the duties of the Commission before assuming full responsibility.
Persons interested in being considered for these positions should contact the
City Clerk, Civic Center, 410 East Washington. Application forms are avail-
able from the Clerk's office upon request.
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CITY OF IOWA CITY
CIVIC CENTER 410 E \A06HING(ON Y 1( AVA (_ I1`r 1!_?1N/'+ `%%'lO '3110' 4 WK)
NOTICE
THE CITY COUNCIL OF IOWA CITY IS CONSIDERING AN
APPOINTMENT TO THE FOLLOWING COMMISSION:
RIVERFRONT COMMISSION
One vacancy - Three-year term
December 13, 1977 - December 1, 1980
It is the duty of the members of the Riverfront Commission to investigate,
study, review and analyze the riverfront needs and to meet such needs
within the City of Iowa City; to investigate and determine what rules and
regulations are needed and what policy should be established relative to
the riverfront in Iowa City; to study, investigate and make recommendations
relating to clearing, planning and construction of riverbank areas and for
providing green areas and flood plains along the riverfront.
Iowa City appointed members of boards and commissions must be qualified
voters of the City of Iowa City.
This appointment will be made at the December 13, 1977, meeting of the
City Council at 7:30 P.M. in the Council Chambers. Persons interested in
being considered for this position should contact the City Clerk, Civic
Center, 410 East Washington. Application forms are available from the
Clerk's office upon request.
WM. , 301 —TRP SPEfd"A
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M I NIITHS
COMPREI1P.NSIVR PIAN COORDINATING COMMI'IH:1;
NUMBER 10, 1977 -- 7:30 P.M.
CITY MANAGER'S CONFITIiNCI: ROOM
MINBERS PRESENT: .lakobsen, deProsse, Ogescn, Cain, Vetter, Blum, ferret
MINBER ABSENT: Ncuhauser
S'T'AFF PRESENT: Glaves, Geshwiler, Martzahn, Child
FORMAI. RECONNENDATIONS:
'That the moratoria issue should be forwarded to the planning and Zoning
Commission as soon as possible.
2. Committee members expressed strong support for considerable citizen involve-
ment at the Plan Alternative stage of plan preparation and endorsed more
neighborhood meetings and a mail -out.
.3. That the Staff be directed to explore various alternatives in the construction
of Scott Boulevard, i.e., annexation, type of construction, methods of
financing, width of the right-of-way, etc.
4. That Chairperson Blum write a letter to the City Council expressing CPCC
concerns regarding Scott Boulevard and to note that the CPCC discussion
was not intended to question any previous decisions made by the City Council.
5. To recommend Alternative 2 for Issue S and add the following words to
Alternative 2: "... and redevelopment."
G. To discuss Issues U and 11 before making a decision about issue 'r.
SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN:
Acting as Chairperson, Ogesen called the meeting to order and asked if there
were any additions or corrections to the minutes of the meeting held September
22, 1977. The minutes were unanimously approved as written.
Ogesen requested amending the fifth paragraph on page 3 of the September 29, 1977
minutes to read "... he would vote for changing the makeup of DRC ..." instead
of "... expanding the role of DRC ... ." The minutes were unanimously approved
as amended.
The minutes of the October 13, 1977 meeting were unanimously approved as written.
.lakobsen suggested that the Current Planning Staff needs to be informed about
CPCC matters and provided an opportunity to add comments.
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Comprehensive Flan
Rick Gcshwiler, Senior Planner, stated that all topographical reports were
finished and the last two were being printed. All Issues and Alternatives have
been completed by the Staff, he said. A schedule of work activities will be
sent to CPCC members outlining the work effort to be accomplished by May 31,
1978. The next meeting was scheduled for November 30, 1977.
Blum questioned the status of additional areas identified by CPCC for moratoria.
Geshwiler indicated that the Current Planning Staff added some areas that should
possibly be considered for moratoria. Blum expressed concern about two CH zoned
areas in the vicinity of Rochester and First Avenue and Court and Scott Streets.
Ile said he felt somewhat differently about the area on the west side because the
City Council had recently examined that zoning. lie said he would like careful
consideration of those areas zoned CH that are essentially islands in residential
areas. Perret thought that in addition to the north side, there were other areas
in the City worthy of preservation.
Committee members concurred that the moratoria issue should be forwarded to the
Planning and Zoning Commission as soon as possible.
del'rosse asked what role citizen participation would play in the completion of
the comprehensive plan. She preferred citizen involvement prior to the public
hearing stage. Cain suggested obtaining citizen input at the neighborhood
level, i.e., similar to the series of neighborhood meetings held earlier.
del'rosse thought neighborhood meetings, etc. should be incorporated into the
time schedule. Perret stressed the importance of citizen participation and
agreed that citizen involvement should be continued at every stage of the process.
Committee members expressed strong support for considerable citizen involvement
at the Plan Alternative stage of plan preparation and endorsed more neighborhood
meetings and a mail -out.
Blum expressed concern about the time schedule and thought it was time that CPCC
started making some decisions.
Scott Boulevard
Annexation and Scott Boulevard considerations should go "hand in hand," del'rosse
said. She termed the alignment of Scott Boulevard "a very important and delicate
issue." A decision must ultimately be made in terms of what is best for the entire
community, she said.
Committee members agreed that Scott Boulevard should not be a 55-mi./hr. speed
zone.
If the road is to be a truck route, it m
thought "Local Road" or West Branch Road
unless the Highway Commission allocates
Ralston Creek alignment had some merit.
road halfway between the ridge and the 1
Blum thought the points made in the Area
cost a lot of money.
st go further east, Cain said. Blum
would be an "impossible road for truckers"
unds for improving it. Blum thought the
One alternative would be to locate the
w point of the creek bed, Geshwiler said.
Transportation Study were good but would
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Glaves cautioned that accepting a location where you have some right-of-way may
make that particular location appear advantageous. Ogesen asked if additional
alternatives should be established. deProsse thought the City Council should
make a decision about annexation before the route of Scott Boulevard is determined.
Perret thought consideration should be given to the Ralston Creek boundary as an
arterial designation and the section line as a collector street.
Ogesen requested an additional Staff Report exploring various alternatives with
possible financial options, etc.
A motion was made by deProsse, seconded by Perret, that the Staff be directed to
explore various alternatives in the construction of Scott Boulevard, i.e.,
annexation, type of construction, methods of financing, width of the right-of-way,
etc. The motion carried unanimously.
Cain suggested that PF,Z may have some different opinions and should have an
opportunity to address the subject. Committee members explained that :action
taken by CPCC should not be construed as to question any previous decisions
made by the City Council regarding Scott Boulevard.
A motion was made by Cain, seconded by deProsse, that Chairperson Blum write a
letter to the City Council expressing CPCC concerns regarding Scott Boulevard and
to note that the CPCC discussion was not intended to question any previous decisions
made by the City Council. The motion carried unanimously.
Issues and Alternatives
ISSUE S: What methods should the City require to protect incompatible land uses
in relatively close proximity?
Cain and Vetter preferred Alternative 2, however, Vetter suggested that the words
".., and especially redevelopment" be added to Alternative 2.
Blum said he preferred some combination of Alternatives 1 and 2. Land uses are
constantly changing and he expressed concern about trying to control aesthetics.
Jakobsen preferred Alternative 2 and thought the City presently has some clear
standards regarding buffering. Ogesen and Perret preferred Alternative 2. Ogesen
stated that Alternative 2 should apply to non -conforming uses that will be created
as a result of zoning changes made by the Comprehensive Plan.
A motion was made by Ogesen, seconded by Perret, to recommend Alternative 2 for
Issue S.
Blum suggested adding to the motion that standards should be those which are
based on performance standards as opposed to design standards. Jakobsen suggested
adding the words "... and especially redevelopment" to Alternative 2.
The motion carried 4-2 with Blum and Jakobsen voting no.
A motion was made by Vetter, seconded by Jakobsen, to reconsider the previous
motion.
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A motion was made by Vetter, seconded by Jakobsen, to recommend Alternative 2
for Issue S and add the following words to Alternative 2: "... and redevelopment."
The motion carried S-1 with Blum voting no.
ISSUE T: How can densities of residential areas be increased without adversely
affecting existing residents?
Ogesen preferred Alternative 2. Ile said he didn't favor multi -family complexes
greatly interspersed throughout the City but preferred more compact areas. Ile
was opposed to large areas of multi -family dwellings. Ile said lie was in favor
of PAD's as mentioned in Alternative 3.
Jakobsen said she had problems in accepting any alternative in totality. She
favored some higher density throughout the City. On the north side, one -lot
developments will continue and lowering the density will not solve the problems,
she said. She preferred looking at block areas rather than lot areas.
Blum also did not favor one alternative in totality. People in general are not
ready for interspersed housing on a large scale, he said. lie preferred something
more tailored to location. lie said he preferred strategically located small
clusters of high density housing.
Vetter said she favored part of Alternative 2 and part of Alternative 4. She
preferred small units for the north side neighborhood and she preferred
density scattered throughout the City.
Perret said lie did not favor increasing densities but questioned how to minimize
densities.
Cain said she also had problems choosing one alternative. She was not in favor
of Alternative 1 but the other alternatives depend on specific locations, she
said. She was opposed to large scale multi -family complexes in the North Side
and preferred interspersed small apartment units there. She opposed scattering
high density areas throughout the City.
Jakobsen suggested that the Staff pick out the relative items from the alternatives
outlined and come up with a new alternative.
Committee members agreed to discuss Issues U and W before making a decision about
issue 1'.
The meeting adjourned.
Prepared by: UPJVLu / C/U/W
She rr1' Ch' d,/'nDCD Secretary
Approved by: /LZ-L�
Patt Cain, CPCC Secretary
HOUSING CaMKISSION MINUTES
NOVEMBER 30, 1977
CITY MANAGER'S CONFERENCE ROCM
MEMBERS PRESENT: Hibbs, Kamath, Lombardi, Owens, Pollock, Smithey
MEMBERS ABSENT : None
STAFF PRESENT : Kucharzak, Seydel, Burke, Kimball
1. Hibbs called the meeting to order.
2. Kucharzak addressed the Crnmission regarding an additional role of
Board of Appeals menbers. Camiission menbers asked that they have
more time to study the issue. Requested City Staff to develop a packet
that Commissioners may look at. Couaission menbers requested Kucharzak
to invite past Chairperson, Dick Pattschull to the next meeting on
December 7, 1977.
3. Housing Maintenance and Occupancy Code - the following recmu endations
were made from the Housing Commission.
Kamath moved that Chapter 9.30.10.B, C, D, E (B. Application for Permit
C. Issuance of Permit and OccupancV Record Card, Fees, D. Occupancy Repo
Notion passed.
Ianbardi moved that 9.30.10.F. Nontransferability of Permit be deleted.
Notion seconded by Smithey. 6/0 Notion passed.
Ianbardi moved that 9.30.10.L Numbering of I]vellinq Units be deleted.
Notion seconded by Owens. 6/0 Notion passed.
Kamath moved that 9.30.10.P Hazardous Storage be deleted frau Code.
Notion seconded by Ovens. 6 0 Notion passed.
Lanbardi moved that 9.30.10.V.3 Ways of Egress be deleted. Pollock seconded
the motion. 6/0 Notion passed.
Lombardi moved that 9.30.10.X be rewritten as follows, motion seconded by
Snithey. Sanitary Maintenance. The owner of every multiple dwelling shall
be responsI le for the maintenance and sanitary condition of all public
areas therein.
Kamath moved that 9.30.10.2 be rewritten as follows: Screens, Storm Doors,
Storm Windows. The owner of a multiple dwelling shall be responsible for
providingor making available all screens and storm doors and windows
page 2
Housing Commission Min
11-30-77
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whenever the same are required under the provisions of this ordinance.
Screens shall be provided not later than the first day of June each
year. motion seconded by Lombardi 6/0 Motion passed.
4. Smithey moved that the meeting adjourn, motion seconded by rcmbard .
Approved by
Robert Hibbs, Chairperson
INW.Y66101DIOlpilf
December 7, 1977
3:30 p.m.
Engineering Conference Roan
MINUTES
MAYOR'S YOUTH EMPLOYMENT BOARD
NOVEMBER 16, 1977
CHAMBER OF COMMERCE
MEMBERS PRESENT: Cazin, Darnell, Holzhammer, Johansen, Kaefer, Nelson
Schreiber.
MEMBERS ABSENT: Barber, Carter, Larson
SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN:
The M.Y.E.P. director, gave a presentation of Mayor's Youth, Sumer C.E.T.A.
and Earn -It to the Iowa City School Board on November 8th. John Cazin,
school board president, expressed that the presentation was well done and
very informative. The School Board voted unanimously to fund the program
in FY 79 at the current level.
Board meetings will be changed from Monday to Tuesday. The change will be
implemented so to promote better attendance at meetings.
Linda Schreiber was going to reveiw Dr. Cazin's letter of resignation
from the board. Recommendations to fill his position accompanied the letter.
The directors salary increase was approved by the board, effective 12/2.
The budget for FY 79 was presented. The board reviewed the expenses and
goals for the next year. Discussion was heard concerning the increased
minunum wage and the effect it would have on the number of jobslots to be
developed in FY 79. If the State Allocates the same level of funding in
FY 79 there would be a reduction of 2 jobslots. The board recommends that
the current number of slots be maintained in FY 79. The director was
encouraged to request additional funding of the State level.
MINUIFS • •
UAY BaU D OF DIRBCIORS
311 N. LINN STREET
MUoAY, NOVuEM 7, 1Q77
7;00 PM
MEMBERS PRESENT: Tan Mikelson, Tan Conway, Selma Connors, Gretchen
Holt, Mary Iarew, Karen Sixt
A8SII1P. Roberta Bohanon, Patrick,
HHorowitz, Al
ierholzer, Dennis Hedges
STAFF PR SMS r: Jim Swaim, Larry Sctunidt
1. Minutes from the previous meeting were approved, Conway moved with
Holt seconding.
No finance report was available from the accountant.
A combined report on statistics for August and September has been
distributed.
Jim handed out copies of a report on theNational Conference on
Juvenile Justice Cogerence which he attended in Wahsington D.C.,
also a copy of the LEAH Quarterly Progress Report
2. A correction on the statistics for August and September will be made.
At this time Jim interpreted Mark IV clients as county clients since
he believed them to be residents of University Heights, since then he
has been informed that Mark IV is a part of the City of Iowa City.
Also any person from the group hones Weill be designated city or county
depending on his orignal residence at the time of his placement.
3. Jim will report in detail on his trip to Washington next meeting and
also prepare a report for the Board on local conditions in regard to
the juvenile court system.
4. Jim reports that the staff evaluations of one another are complete and
filed . Jim's evaluation is prepared in the event that the Personnel
Committee might need to check it in the future.
5. A Christmas party for all staff, board members, their families and
friends will be held at Jim Swaim's on Sunday December 11 at 5:30.
The address is 1030 Muscatine, it will be a pot luck.
AY
6. ACE Lion was and PS 4passed since there ister sveryion to little usagefer the
of the library
on thand.
7. Jim was asked to prepare a preliminary budget for the Budget Committee
to discuss for the fiscal year of 1979, this is due by November 21 for
the City of Iowa City. There was much discussion about expansion of
services to include another outreach worker and two outreach aides.
At hire another outach aide and
procheed tot we he seekfrom Northwest aosuitab a candidate 11
The Board also
discussed the needs of additonal workers in Solon and Lone Tree without
making any formal decision. Budget increases were proposed to cover
additonal salaries, salary advances, more telephone service and postage.
Karen Sixt was added to the budget committee, which will meet on Thursday.
The Board agreed to ratify the findings of this crnmitteeat the next
Board Meeting which will be held on Monday Decenber 5 at 7:00 FM.
itfullV
Mary I rew, Secretary 4.�Qs—
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MINUTES
IOWA CITY PLANNING AND ZONING COMMISSION
NOVEMBER 17, 1977 -- 7:30 P.M.
CIVIC CENTER COUNCIL CHAMBERS
MEMBERS PRESENT: Cain, Blum, Vetter, Lehman, Kammermeyer, .lakobsen, Ogesen
STAFF PRESENT: Schmeiser, Boothroy, Bowlin, Child
RECO(MENDATIONS TO 771E CITY COUNCIL:
1. To approve S-7740, final LSRD and PAD plans and plat of Ty'n Cae, Parts
and 2, a proposed 40.2 -acre residential development located east of
Mormon Trek Boulevard and north of the City limits, with the following
contingencies:
(a) the LSRD plan should be amended to show the cross-section of the
parking areas and driveways;
(b) signatures of the utility companies and registered land surveyors
should be provided; and
(c) the legal papers should be reviewed by the Legal Staff.
2. To approve S-7750, a preliminary LSRD plan of Benton Manor Apartments, a
proposed 160 -unit apartment complex to be located south of Benton Street and
east of Hillsboro Apartments, with the stipulation that the easement over the
storm sewer on the western property line be removed from the plat.
TO THE CITY MANAGER FOR INFORMATION OR STAFF ASSISTANCE:
1. That the Legal Staff provide assistance to determine whether the law requires
the Planning and Zoning Commission to review changes made in plats and plans
after the P&Z Commission has already given a recommendation to the City
Council.
2. That the request from the owners of Kathleen's Korner regarding possible
amendments to the moratorium ordinance (Ordinance 477-2868) be referred
to the Legal Staff for review.
LIST OF MATTERS PENDING COMMISSION/COUNCIL DISPOSITION:
1. P-7317. Creation of a University Zone (U).
2. P-7410. Creation of a Mobile Home Residential Zone (RAH).
3. P-7403. Revision of M1 and M2 Zones.
SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN:
Chairperson Cain called the meeting to order and asked if anyone wished to discuss
items not included on the agenda. No one responded.
Cain suggested that the words "as well as correction of those items listed by the
City of Coralville" be deleted from Recommendation N3 on page I of the November
3, 1977 PgZ minutes. The minutes were unanimously approved as amended.
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Z-7705. Public discussion of an application submitted by Southgate Development
Company to rezone a portion of the Pepperwood Addition north of Sandusky Drive
from an RIB Zone to an R2 Zone; 45 -day limitation: 12/1/77.
Cain stated that a letter had been received from Steven Victor, Southgate Development
Company, requesting a waiver of the 45 -day limitation period and requesting that
the item be held inactive until such time that Southgate Development Company would
request further action by the P$Z Commission. Mr. Victor stated in the letter
that they understood that P$Z would have some hesitancy to act on the item until
the completion of the Iowa City comprehensive plan.
Ogesen noted that the Commission had at one time discussed a policy whereby items
put on a pending list would be periodically reviewed. Don Schmeiser, Senior Planner,
stated that when time permits the Commission would be provided wit.. both a list of
those items which are pending as well as a procedural policy regarding review of
the items.
Ogesen suggested that the application submitted by Southgate Development Company
be deferred until a specific time.
A motion was made by Blum, seconded by Jakobsen, to defer until May 31, 1978,
consideration of Z-7705, application submitted by Southgate Development Company
to rezone a portion of the Pepperwood Addition north of Sandusky Drive from an
RIB Zone to an R2 Zone. The motion carried unanimously.
of the final Large Scale Residential Development and Planne
s and plat of Tv'n Cae, Parts 1 and 2, a proposed 40.2 -acre
he
ation: w
Schmeiser gave an overlay presentation of the subject subdivision and stated that
the application was submitted conjunctively as a final PAD, final LSRD and final
plat. Shoemaker Consulting Engineers had counted 212 existing trees on the
property, he said, and the native and proposed trees are adequate to meet the
requirements of the Tree Ordinance.
The Commission unanimously accepted the Innovative Parking Design Plan as meeting
the intent of the Tree Ordinance.
Schmeiser said that the final plat had been revised and met all the requirements of
the Subdivision Ordinance. The LSRD plan complies with the ordinance with the
exception of showing a cross-section of the parking area and driveways, he said.
The PAD plan meets the requirements, but the signatures of the utility companies and
registered land surveyors need to be provided. The legal papers are in the process
of being reviewed by the Legal Staff, he said.
The Commission unanimously recommended to the City Council approval of 5-7740,
final LSRD and PAD plans and plat of Ty'n Cae, Parts 1 and 2, a proposed 40.2 -acre
residential development located east of Mormon Trek Boulevard and north of the
City limits, with the following contingencies:
(1) the LSRD plan should be amended to show the cross-section of the parking
areas and driveways;
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(2) signatures of utility companies and registered land surveyors should be
provided, and
(3) the legal papers should he reviewed by the Legal Staff.
-7750. Public discussion of a preliminary Large Scale Residential Development plan
f Benton Manor Apartments, a proposed 160 -unit apartment complex to be located
outh of Benton Street and east of Hillsboro Apartments: 45 -day limitation: 12/23/77.
Doug Boothroy, Assistant Planner, gave an overlay presentation of the subject
area. The applicant had submitted a proposed development schedule, he said, to
construct approximately 30 units per year over a five-year period with a scheduled
completion date of December 31, 1982. Of major concern is the traffic flow onto
Benton Street, Boothroy said. There is only one means of access via a private
drive from Benton Street. The Staff recommended that consideration be given to
staging the development so that a secondary means of access would be provided
from the south. The Staff also recommended that the easement over the storm sewer
on the western property line be removed from the plat.
Because there was a lot of citizen participation when the area was previously
considered for rezoning, Cain suggested that the matter be deferred until the
next P$Z meeting so that the area could "remain posted." Chuck Mullen, attorney
representing the developer, stated that the developer had demonstrated a good faith
effort regarding the posting and had substantially complied with the requirements
of the Subdivision Ordinance. The last citizen participation process dealt with
commercial rezoning, he said, and the current proposal calls for approximately
half the density allowed by the Zoning Ordinance. Because of escalating costs
and the approaching winter months, the developer is anxious to begin construction
on phase one of the project. Mullen urged favorable consideration of the plan.
Cain noted that the posting of notification signs for rezoning matters is not
mandated but is a courtesy extended by the Commission and the City Staff. Schmeiser
and Boothroy noted that notice of public discussion was published in the newspaper
and a sign had been posted early in the week.
A motion was made by Lehman, seconded by Ogesen, to recommend to the City Council
approval of 5-7750, a preliminary LSRD plan of Benton Manor Apartments, a proposed
160 -unit apartment complex to be located south of Benton Street and east of Hillsboro
Apartments, with the stipulation that the easement over the storm sewer on the
western property line be removed from the plat. The motion carried 6-1 with Cain
dissenting. Cain thought the area should remain posted for an additional period of
time and preferred to act on the request in two weeks. She was not opposed to the
development, however.
Review of the goals and objectives for the Planning and Zoning Commission for FY 179.
A motion was made by Blum, seconded by Kammermeyer, to approve the goals and
objectives as written. The motion carried unanimously. (A copy of the goals and
objectives is attached to these minutes.)
The Commission briefly discussed an information retrieval system and agreed that
in the future, all Staff Reports would be stapled separately.
Commissioner Jakobsen reported on the November 15th City Council meeting.
Commissioners noted that in two recent cases, i.e., IlyVee Food Stores, Inc.
and Bryn Mawr Heights, Part 11, the City Council set aside the Commission's
recommendation on street layouts and proceeded to consider different layouts with-
out consulting PBZ. Blum stated that "the City Council is not acting on PF,Z
recommendations." Commissioners noted that after the PF,Z recommendation regarding
HyVee Food Stores, Inc. was sent to the City Council, some of the particular
contingencies and conditions made by P$Z were totally changed. Commissioners
questioned whether it is proper, or legal, for the City Council to set aside
the Commission's recommendations and consider different plans without consulting
the Commission. Bowlin said he was not sure whether the Subdivision Code requires
changes in plats approved by PEZ to be referred back to the Commission, however,
if the changes were significant, he thought it would be advisable to refer them
back to the P$Z Commission.
Ogesen noted that a system was once used by the City Council whereby the Council, if
planning to overturn a P$Z recommendation, would notify the chairperson of P$Z
and invite a representative of the Pf,Z Commission to the City Council informal
meeting.
After further discussion, Commissioners requested Legal Staff assistance to
determine whether the law requires P$Z to review changes in plats and plans after
the Planning and Zoning Commission has once made a recommendation to the Council
and changes are subsequently made in those same plats and/or plans.
It was noted that the City Council referred to the Planning and Zoning Commission
a request from the owners of Kathleen's Korner regarding possible amendments to
the moratorium ordinance (Ordinance #77-2868). Commissioners referred the request
to the Legal Staff for review.
Don lioy, attorney, discussed with the Commission the possible rezoning of 9.2 -
acres adjacent to the Isaak Walton league of Johnson County. Commission members
expressed interest in the rezoning but did not make a formal recommendation to the
County Zoning Commission.
The meeting adjourned.
Prepared by:
Sherry Chi;O, DC��D Secretary
Approved
Approved by:4 , UYuF.!
Johnita Vetter, Pf,Z Secretary
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FUND General
GOALS AND OBJECTIVES
FI INCTI ON
PROGRAM Community Development ACTIVITY
ACTIVITY DESCRIPTION:
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Plans and Program Development
Planning and Zoning Commission
To advise the City Council on all matters pertaining to the physical development
of the community.
ACTIVITY GOAL:
To recommend to the City Council appropriate action on matters pertaining to the
comprehensive plan, implementation ordinances, and other related plans and
programs.
ACTIVITY OBJECTIVES:
1. To review and recommend to the City Council the acceptability of applications
submitted for rezoning, subdivision or site development plan approval.
2. To maintain and keep current a comprehensive plan and ordinances implementing
the plan.
3. To review the capital improvements program and proposed improvements and to
comment on its impact upon the comprehensive plan.
4. To coordinate and cooperate where applicable with other City commissions and
boards.
ACTIVITY MEASUREMENT:
1. To review within 45 days of their filing date, applications submitted for
rezoning, subdivision and site development plan approval or as otherwise
prescribed by state and local ordinances.
2. To prepare a biennual report to the City Council on the status of the
comprehensive plan and progress on its implementation.
ACTIVITY ANALYSIS:
The Iowa City Planning and Zoning Commission has the authority conferred by Chapter
414 of the Code of Iowa. The goals and objectives set forth above are also based
upon the Commission's proposed bylaws. The Commission's ability to carry out these
goals and objectives is directly dependent upon the Staff's ability to provide
technical assistance to the Commission in the performance of their activities.
MINUTES OF A REGULAR MEETING
PUBLIC LIBRARY BOARD OF TRUSTEES
NOVEMBER 17, 1977
LIBRARY AUDITORIUM
MEMBERS PRESENT: Bartley, Farber, Kirkman, Moore, Newsome,
Ostedgaard, Richerson.
MEMBERS ABSENT: Bezanson, Hyman
STAFF PRESENT: Eggers, Carter, Craig, Westgate
OTHERS PRESENT: Neal Berlin, City Manager; Marlene Perrin,
Press Citizen; Sue Young, KXIC
Summary of Discussion and Action Taken
President Kirkman called the meeting to order at 4:25 P.M. The
minutes of the special meetings on October 13, 17 and 18; regular
meeting on October 27 and special meeting on November 11, 1977
were approved as written. Newsome/Moore. It was moved by Osted-
gaard and seconded by Bartley to accept the financial reports.
The issue of service to University Heights was discussed informally
with City Manager, Neal Berlin. He gave a brief history of the
relationship between Iowa City and University Heights and the points
of disagreement over the proposed contract between the two parties.
It was pointed out that the availability of a non-resident fee card
for library service creates a situation where no person will be
denied service if willing to buy a card.
A meeting with the Comprehensive Plan Coordinating Committee has
been set for Thursday, December 8 at 7:30 P.M. in the City Manager's
Conference Room. A statement from Zuchelli, Hunter, Inc. on their
reasons for recommending Block 65 for the proposed library should
be ready by then.
Director's Report attached.
President Kirkman reported on his meeting with Hansen Lind Meyer
architect Chuck Engberg. He asked Farber, Richerson and Newsome
to represent the Board at meetings with the City Council regarding
union negotiations.
It was moved by Newsome and seconded by Bartley that $250 from the
Library's Gift & Bequest Fund be used to provide a purchase award
for the Iowa City/Johnson County Art's Council Art show early in
1978. The award winning entry will be put in the library's cir-
culating art collection.
The new contract with Hansen Lind Meyer was approved. Newsome/Farber.
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The FY1979 budget request was approved for submission to the
City Council. Richerson/Moore.
Moore reported on her discussion with George Nagle regarding coord-
ination of library plans with plans for the hotel and parking ramp.
Tentive dates for a meeting between Nagle and the full Library
Board were set for December 1 or 6 at 7:30 P.M. Paul Glaves
Urban Renewal Coordinator is trying to arrange a joint meeting
of all the architects concerned with the library, the plaza,
the hotel and the parking ramp for sometime after Thansgiving.
Reports from Finance, Public Information and
were also received. More discussion of items
held at the December 15 Building meeting.
Meeting adjourned at 6:10 P.M.
Respectfully submitted,
nda S. Ostedgaar Secretary
Building committees
reported will be
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Director's Report
November 17, 1977
Financial
The library's materials expenditure report covers expenditures
through October 31. The changes in the budget column reflect
transfers from print to audiovisual because of non -print purchases
made by subject specialists in their subject area. This is an
experimental project this year and if it is successful a new
reporting system will have to be devised.
Gifts to the library during the past month include $250 from the
Old Capitol Kiwanis; two video tapes on "permanent" loan from
the University of Iowa Medical AV unit,and a video tape on rail-
roading from Iowa City Society of Model Rail Engineers.
Automation Plans
Joan Tucker and I attended a two day conference in Chicago last
week on Managing the Automated Catalog sponsored by the Associated
College of the Midwest. In addition to learning some of the
nuts and bolts of the process of converting bibliographic files
to machine readable form and talking to vendors equipped to
assist with the conversion, we returned with a stronger
committment to the importance of converting to a machine-readable
format. This data base will become one of the basic components
of a modern library along with the collection, staff, shelving,
furniture and physical plant.
Referendum for new library in Waterloo
I have talked with Michael Phipps, Director of the Waterloo Public
Library, to find out the techniques and ideas used in that community
to successfully pass their recent bond referendum with a 76%
majority! Mike mentioned several factors: 1) Utilization of
the soon to be vacated post office thus solving two community prob-
lems at one time, 2) A proposal stripped from its original 4.8
to 3.6 million (which took out some essentials they hope to replace
with additional monies before the January 1979 vacating of the post
office, 3) Lots of hard, thorough work by hundreds (500-600)
of volunteers, 4) Solid support and lots of free coverage by all
the area media. He is writing a report on some of the details.
They spent about $5,500 in their pre-election efforts.
16mm Film Service - A 5 -year Review
Sixteen millimeter film service first came to ICPL in 1972 with
15 films in packets rotated every two months through our member-
ship in the newly organized FILMS, Inc. This fall the number of
films available in the library at any one time has grown to 50.
It includes several films owned outright by the library and a new
film packet service from the State Library Commission in addition
to FILMS, Inc. whose film library has grown to 800 prints and now
provides 32-35 films each two months. During the same period
the State Library's film collection has been greatly enlarged and
in addition to in-house packets for a fee, they offer free film
service on a book ahead basis. In FY1977 ICPL provided 1,051
16mm films to library users, 45% from our packets, 55% from the
State Library Commission booking collection. During the first
third of FY1978 in-house use is up 250% over a year ago and films
borrowed from State Library Commission are up 30%. Add in the
heavy use of our 450 8mm films (2700 loaned in FY1977) and it is
evident that films are becoming "big business" at ICPL.