Loading...
HomeMy WebLinkAbout1977-12-13 Bd Comm. MinutesI �/ STAFF REPORT To: Planning and Zoning Commission Prepared by: Doug Boothroy Item: S-7750. Benton Manor Apartments Date: November 17, 1977 GENERAL INFORMATION Applicant: Requested action: Purpose: Location: Size: Existing land use and zoning: Surrounding land use and zoning Applicable regulations: 45 -day limitation period: SPECIAL INFORMATION Public utilities: Public services: Transportation: Physical characteristics: Earl Yoder Yoder Construction Highway 1 West Iowa City, Iowa 52240 Preliminary Large Scale Residential Development plan approval To develop 160 multifamily units South of Benton Street and east of Hillsboro Apartments 6.91 Undeveloped and R3A North - multifamily and R3B East - apartments, offices and undeveloped and R3A South - undeveloped and R3A West - multifamily and RIA Subdivision Code (Chapter 9.50), Large Scale Residential Development provisions (Chapter 9.51) and Storm Water Management Ordinance 12/23/77 Adequate sewer and water service are available. Sanitation service is available as well as police and fire protection. Vehicular access is proposed from Benton Street; additional access is needed. The topography is moderately sloping to steep (5-18 percent). ANALYSIS llie applicant proposes a five-year construction program to build 160 units with only one means of access via a private drive from Benton Street. At this time it q_a/-R 0 -2- is the only means of access to this site. It must be realized that if another means of access is not provided this could present real problems In terns of the I'ire, police, and other emergency vehicle access, IrITIc flow onto Benton Street and the trrnl'fic circulation within the development, slice IfIcaIIy due to the steep grades of drives (12%). 'Ihese problems have been discussed with the developers and are now partly accounted for on the plat. The applicants now propose a three -lane drive with one lane reserved for right turns to allow for better egress from the development onto Benton Street. As to a second means of access either east or south, the developers are willing to provide this at a future time when those adjoining properties are developed by the extensions of their private drives. 'I7ne Staff has reviewed the locations of the drives and parking and they are arranged as to make a second means of access possible. Approving the plat with only one means of access clearly places a future responsi- bility on the City to ensure that a second means of access is provided to this development as the adjoining undeveloped properties are platted or developed. RECOMMENDATION It is the Staff's recommendation that consideration be deferred and that the Commission consider requiring the developer to stage the development such that only the front portion is developed at this time. Upon revision of the plan correcting the deficiencies and discrepancies noted below, and resolution of the above constraint, it is the Staff's recommendation that the plan be approved. DEFICIENCIES AND DISCREPANCIES 1. A more detailed schedule of completion should be provided. 2. Street grades should be provided on the existing private drive. 3. The City does not wish to have easements over all of the proposed storm sewer as some will remain private. 4. The Hillsboro Apartment's garages should be labeled. S. All angles for the sanitary sewer from the site to the southwest interceptor should be provided. 6. The sanitary sewer should be stubbed out to the property line on the west to provide sewer access to that property. 7. Capacity of the detention basin should be indicated on the plat. 8. Before the approval of the final plan, the City should have on file copies of agreements and easements for the sanitary sewer proceeding from the site to the Southwest Interceptor and for the work to be performed on the existing private drive (i.e., curb cut). 9. The width of the parking in the southeast corner should be provided. 10. 77ne utility easement over drives should be 40 feet rather than 35 feet to allow for adequate access to the utilities. A'PI'ACI IMENTS Location map ACCOMPANIMENT preliminary plan 3- Approved by: ; I\ • 1`�"" Paul Glaves for Dennis Kraft, Director Dept. of Community Development I I ,i rl AS 0 0 CITY OF IOWA CITY CIVIC CENTER 410 L WASHINGION ST IO'A/A CITY 10WA 52240 (319) 354.130D NOTICE THE CITY COUNCIL OF IOWA CITY IS CONSIDERING AN APPOINTMENT TO THE FOLLOWING BOARD: BOARD OF ADJUSTMENT One vacancy - Unexpired term November 29, 1977 January 1, 1981 Duties: In appropriate cases and subject to appropriate conditions and safeguards, make special exceptions to the terms of the ordinances in harmony with general purpose and intent and in accordance with general or specific rules therein contained and provide that any property owner aggrieved by the action of the Council in the adoption of such regulations and restrictions may petition the said Board of Adjustment directly to modi;y regulations and restrictions as applied to such property owners. It can only act pursuant to the zoning ordinance. It has no power to act upon any ordinances other than the zoning ordinance. It cannot grant a variance unless specific statutory authority provides for granting a variance. Variances granted under Iowa Code, Chapter 414.12(3) and Iowa City Municipal Code 8.10.28H 1(d) may only be granted in the case of "unnecessary hardship." The hardship must be substantial, serious, real, and of compelling force, as distinguished from reasons of convenience, maximization of profit or caprice. Iowa City appointed members of boards and commissions must be qualified voters of the City of Iowa City. This appointment will be made at the Novemberry29;�z,1:97,7;,meeting of the City Council at 7:30 P.M., in the Council Chambers. Persons interested in being considered for this position should contact the City Clerk, Civic Center, 410 East Washington. Application forms are available from the Clerk's office upon request. (Zoic Qa„Sl 115 Eakr*mv 4q/-? CITY OF IOWA CITY CIVIC CEN(ER 410 E. WASHINGTON ST IOWA CITY IOWA 52240 (319) 354.180 NOTICE THE CITY COUNCIL OF IOWA CITY IS CONSIDERING APPOINTMENTS TO THE FOLLOWING BOARD: BOARD OF ADJUSTMENT One vacancy - Unexpired term*�s December 6, 1977 - January 1 , 1979 7 One vacancy - Five-year term January 1, 1978 - January 1, 1983 Duties: In appropriate cases and subject to appropriate conditions and safeguards, make special exceptions to the terms of the ordinances in harmony with general purpose and intent and in accordance with general or specific rules therein contained and provide that any property owner aggrieved by the action of the Council in the adoption of such regulations and restrictions may petition the said Board of Adjustment directly to modify regulations and restrictions as applied to such property owners. It can only act pursuant to the zoning ordinance. It has no power to act upon any ordinances other than the zoning ordinance. It cannot grant a variance unless specific statutory authority provides for granting a variance. Variancesgranted under Iowa Code, Chapter 414.12(3) and Iowa City Municipal Code 8.10.28H 1(d) may only be granted in the case of "unnecessary hardship." The hardship must be substantial, serious, real, and of compelling force, as distinguished from reasons of convenience, maximization of profit or caprice. Iowa City appointed members of boards and commissions must be qualified voters of the City of Iowa City. The selection and appointments to this Board will be made at the December 6, 1977, meeting of the City Council at 7:30 P.M. in the Council Chambers. The actual term for the appointment for the five-year term will begin on January 1, 1978. This will allow the appointee to attend meetings of the Board of Adjustment in order to become familiar with the duties of the Board before assuming full responsibility. The actual term of the appointment to fill the unexpired term will begin on December 6, 1977. Persons interested in being considered for these positions should contact the City Clerk, Civic Center, 410 East Washington. Application forms are available from the Clerk's office upon request. n_,�`�, HgRws � 219 'RmnalLdi. �a�3 0 0 CITY OF IOWA CITY CIVIC CENTER 410 E. WASHINGTON ST IOWA CITY IOWA 52240 (319) 354.180D NOTICE THE CITY COUNCIL OF IOWA CITY IS CONSIDERING APPOINTMENTS TO THE FOLLOWING BOARD: BOARD OF APPEALS One vacancy November 29, 1977 Two vacancies January 1, 1978 - Unexpired Term - Dec. 31, 1979 - Three-year term - Dec. 31, 1980 It is the duty of members of the Board of Appeals to hold appeal hear- ings on matters concerning minimum housing standards ordinance and the uniform building code. Members must be qualified by experience and training to pass upon matters pertaining to building construction. Iowa City appointed members of boards and commissions must be qualified electors of the City of Iowa City. The selection and appointments to this Board will be nade at the November 29, 1977, Council meeting at 7:30 P.M., in the Council Chambers. The actual term for the two appointments for three-year terms will begin January 1, 1978. This will allow the appointees to attend meetings of the Board of Appeals in order to become familiar with the duties of the Board before assuming full responsibility. The actual term of the appoint- ment to fill the unexpired term will begin upon appointment. Persons interested in being considered for these positions should contact the City Clerk, Civic Center, 410 East Washington. Application forms are avail- able from the Clerk's office upon request. o`ilo 1<o1Sl 8o(o waaNLd sk . SAP- .a,, -A) 9�7 Keokuk St s4aisl 0 0 CITY OF IOWA CITY CIVIC CENTER 410 E. WASHINGTON ST.' IOWA CITY IOWA 52240 (319) 354.180) NOTICE THE CITY COUNCIL OF IOWA CITY IS CONSIDERING AN APPOINTMENT TO THE FOLLOWING BOARD: BOARD OF APPEALS One vacancy - Unexpired Term 14Z December 6, 1977 - December 31, 1978 J It is the duty of members of the Board of Appeals to hold appeal hearings on matters concerning minimum housing standards ordinance and the uniform building code. Members must be qualified by experience and training to pass upon matters pertaining to building construction. Iowa City appointed members of boards and commissions must be qualified electors of the City of Iowa City. This appointment will be made at the December 6, 1977, meeting of the City Council at 7:30 P.M. in the Council Chambers. Persons interested in being considered for this position should contact the City Clerk, Civic Center, 410 East Washington. Application forms are available from the Clerk's office upon request. 0 0 CITY OF IOWA CITY CIVIC CENTER 410 E WASHINGTON ST IOWA CITY; IOWA 52240 (319) 354.180 NOTICE THE CITY'COUNCIL OF IOWA CITY IS CONSIDERING APPOINTMENTS TO THE FOLLOWING BOARD: BOARD OF EXAMINERS OF PLUMBERS One vacancy - Two-year term (Journeyman Plumber) January 1, 1978 - December 31, 1979 One vacancy - Two-year term ` (Public representative)�dAtSECT ' January 1, 1978 - December 31, 1979 The duties of the members of the Board of Examiners of Plumbers include examining all applicants desiring to engage in the work or business of plumbing, whether as a master plumber or as a journeyman plumber and issuing licenses to competent applicants. Iowa City appointed members of boards and commissions must be qualified voters of the City of Iowa City. The selection and appointments to this Board will be made at the November 29, 1977, meeting of the City Council at 7:30 P.M. in the Council Chambers. The actual terms will begin January 1, 1978. This will allow the appointees to attend meetings of the Board of Examiners of Plumbers in order to become familiar with the duties of the Board before assuming full responsibility. Persons interested in being considered for these position should contact the City Clerk, Civic Center, 410 East Washington. Application forms are available from the Clerk's office upon request. y,Ris • CITY OF CIVIC CENTER 410 E WASHINGTON ST NOTICE 11 OWA CITY IOWA CITY IOWA 52240 (319) 354.180D THE CITY COUNCIL OF IOWA CITY IS CONSIDERING APPOINTMENTS TO THE FOLLOWING COMMISSION: PARKS AND RECREATION COMMISSION Two vacancies - Four-year terms January 1, 1978 January 1, 1982 The duties of members of the Parks and Recreation Commission are to recommend and review policies, rules, regulations, ordinances and budgets relating to parks, playgrounds, recreational centers and cultural functions of the City and make such reports to the City Council as the Commission deems in the public interest. To exercise broad responsibility for the development of parks, recreation centers, playgrounds and cultural facili- ties to serve the City Iowa City appointed members of boards and commissions must be qualified voters of the City of Iowa City. The selection and appointments to this Commission will be made at the December 6, 1977, meeting of the City Council at 7:30 P.M. in the Council Chambers. The actual terms will begin January 1, 1978. This will allow the appointees to attend meetings of the Parks and Recreation Commission in order to become familiar with the duties of the Commission before assuming full responsibility. Persons interested in being considered for these positions should contact the City Clerk, Civic Center, 410 East Washington. Application forms are avail- able from the Clerk's office upon request. Q� ::$ J) ,q p� Il�i%lliN Qh' CITY OF IOWA CITY CIVIC CENTER 410 E \A06HING(ON Y 1( AVA (_ I1`r 1!_?1N/'+ `%%'lO '3110' 4 WK) NOTICE THE CITY COUNCIL OF IOWA CITY IS CONSIDERING AN APPOINTMENT TO THE FOLLOWING COMMISSION: RIVERFRONT COMMISSION One vacancy - Three-year term December 13, 1977 - December 1, 1980 It is the duty of the members of the Riverfront Commission to investigate, study, review and analyze the riverfront needs and to meet such needs within the City of Iowa City; to investigate and determine what rules and regulations are needed and what policy should be established relative to the riverfront in Iowa City; to study, investigate and make recommendations relating to clearing, planning and construction of riverbank areas and for providing green areas and flood plains along the riverfront. Iowa City appointed members of boards and commissions must be qualified voters of the City of Iowa City. This appointment will be made at the December 13, 1977, meeting of the City Council at 7:30 P.M. in the Council Chambers. Persons interested in being considered for this position should contact the City Clerk, Civic Center, 410 East Washington. Application forms are available from the Clerk's office upon request. WM. , 301 —TRP SPEfd"A 4ai M I NIITHS COMPREI1P.NSIVR PIAN COORDINATING COMMI'IH:1; NUMBER 10, 1977 -- 7:30 P.M. CITY MANAGER'S CONFITIiNCI: ROOM MINBERS PRESENT: .lakobsen, deProsse, Ogescn, Cain, Vetter, Blum, ferret MINBER ABSENT: Ncuhauser S'T'AFF PRESENT: Glaves, Geshwiler, Martzahn, Child FORMAI. RECONNENDATIONS: 'That the moratoria issue should be forwarded to the planning and Zoning Commission as soon as possible. 2. Committee members expressed strong support for considerable citizen involve- ment at the Plan Alternative stage of plan preparation and endorsed more neighborhood meetings and a mail -out. .3. That the Staff be directed to explore various alternatives in the construction of Scott Boulevard, i.e., annexation, type of construction, methods of financing, width of the right-of-way, etc. 4. That Chairperson Blum write a letter to the City Council expressing CPCC concerns regarding Scott Boulevard and to note that the CPCC discussion was not intended to question any previous decisions made by the City Council. 5. To recommend Alternative 2 for Issue S and add the following words to Alternative 2: "... and redevelopment." G. To discuss Issues U and 11 before making a decision about issue 'r. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: Acting as Chairperson, Ogesen called the meeting to order and asked if there were any additions or corrections to the minutes of the meeting held September 22, 1977. The minutes were unanimously approved as written. Ogesen requested amending the fifth paragraph on page 3 of the September 29, 1977 minutes to read "... he would vote for changing the makeup of DRC ..." instead of "... expanding the role of DRC ... ." The minutes were unanimously approved as amended. The minutes of the October 13, 1977 meeting were unanimously approved as written. .lakobsen suggested that the Current Planning Staff needs to be informed about CPCC matters and provided an opportunity to add comments. 4aoZ -2- 0 Comprehensive Flan Rick Gcshwiler, Senior Planner, stated that all topographical reports were finished and the last two were being printed. All Issues and Alternatives have been completed by the Staff, he said. A schedule of work activities will be sent to CPCC members outlining the work effort to be accomplished by May 31, 1978. The next meeting was scheduled for November 30, 1977. Blum questioned the status of additional areas identified by CPCC for moratoria. Geshwiler indicated that the Current Planning Staff added some areas that should possibly be considered for moratoria. Blum expressed concern about two CH zoned areas in the vicinity of Rochester and First Avenue and Court and Scott Streets. Ile said he felt somewhat differently about the area on the west side because the City Council had recently examined that zoning. lie said he would like careful consideration of those areas zoned CH that are essentially islands in residential areas. Perret thought that in addition to the north side, there were other areas in the City worthy of preservation. Committee members concurred that the moratoria issue should be forwarded to the Planning and Zoning Commission as soon as possible. del'rosse asked what role citizen participation would play in the completion of the comprehensive plan. She preferred citizen involvement prior to the public hearing stage. Cain suggested obtaining citizen input at the neighborhood level, i.e., similar to the series of neighborhood meetings held earlier. del'rosse thought neighborhood meetings, etc. should be incorporated into the time schedule. Perret stressed the importance of citizen participation and agreed that citizen involvement should be continued at every stage of the process. Committee members expressed strong support for considerable citizen involvement at the Plan Alternative stage of plan preparation and endorsed more neighborhood meetings and a mail -out. Blum expressed concern about the time schedule and thought it was time that CPCC started making some decisions. Scott Boulevard Annexation and Scott Boulevard considerations should go "hand in hand," del'rosse said. She termed the alignment of Scott Boulevard "a very important and delicate issue." A decision must ultimately be made in terms of what is best for the entire community, she said. Committee members agreed that Scott Boulevard should not be a 55-mi./hr. speed zone. If the road is to be a truck route, it m thought "Local Road" or West Branch Road unless the Highway Commission allocates Ralston Creek alignment had some merit. road halfway between the ridge and the 1 Blum thought the points made in the Area cost a lot of money. st go further east, Cain said. Blum would be an "impossible road for truckers" unds for improving it. Blum thought the One alternative would be to locate the w point of the creek bed, Geshwiler said. Transportation Study were good but would 0 Glaves cautioned that accepting a location where you have some right-of-way may make that particular location appear advantageous. Ogesen asked if additional alternatives should be established. deProsse thought the City Council should make a decision about annexation before the route of Scott Boulevard is determined. Perret thought consideration should be given to the Ralston Creek boundary as an arterial designation and the section line as a collector street. Ogesen requested an additional Staff Report exploring various alternatives with possible financial options, etc. A motion was made by deProsse, seconded by Perret, that the Staff be directed to explore various alternatives in the construction of Scott Boulevard, i.e., annexation, type of construction, methods of financing, width of the right-of-way, etc. The motion carried unanimously. Cain suggested that PF,Z may have some different opinions and should have an opportunity to address the subject. Committee members explained that :action taken by CPCC should not be construed as to question any previous decisions made by the City Council regarding Scott Boulevard. A motion was made by Cain, seconded by deProsse, that Chairperson Blum write a letter to the City Council expressing CPCC concerns regarding Scott Boulevard and to note that the CPCC discussion was not intended to question any previous decisions made by the City Council. The motion carried unanimously. Issues and Alternatives ISSUE S: What methods should the City require to protect incompatible land uses in relatively close proximity? Cain and Vetter preferred Alternative 2, however, Vetter suggested that the words ".., and especially redevelopment" be added to Alternative 2. Blum said he preferred some combination of Alternatives 1 and 2. Land uses are constantly changing and he expressed concern about trying to control aesthetics. Jakobsen preferred Alternative 2 and thought the City presently has some clear standards regarding buffering. Ogesen and Perret preferred Alternative 2. Ogesen stated that Alternative 2 should apply to non -conforming uses that will be created as a result of zoning changes made by the Comprehensive Plan. A motion was made by Ogesen, seconded by Perret, to recommend Alternative 2 for Issue S. Blum suggested adding to the motion that standards should be those which are based on performance standards as opposed to design standards. Jakobsen suggested adding the words "... and especially redevelopment" to Alternative 2. The motion carried 4-2 with Blum and Jakobsen voting no. A motion was made by Vetter, seconded by Jakobsen, to reconsider the previous motion. -4- A motion was made by Vetter, seconded by Jakobsen, to recommend Alternative 2 for Issue S and add the following words to Alternative 2: "... and redevelopment." The motion carried S-1 with Blum voting no. ISSUE T: How can densities of residential areas be increased without adversely affecting existing residents? Ogesen preferred Alternative 2. Ile said he didn't favor multi -family complexes greatly interspersed throughout the City but preferred more compact areas. Ile was opposed to large areas of multi -family dwellings. Ile said lie was in favor of PAD's as mentioned in Alternative 3. Jakobsen said she had problems in accepting any alternative in totality. She favored some higher density throughout the City. On the north side, one -lot developments will continue and lowering the density will not solve the problems, she said. She preferred looking at block areas rather than lot areas. Blum also did not favor one alternative in totality. People in general are not ready for interspersed housing on a large scale, he said. lie preferred something more tailored to location. lie said he preferred strategically located small clusters of high density housing. Vetter said she favored part of Alternative 2 and part of Alternative 4. She preferred small units for the north side neighborhood and she preferred density scattered throughout the City. Perret said lie did not favor increasing densities but questioned how to minimize densities. Cain said she also had problems choosing one alternative. She was not in favor of Alternative 1 but the other alternatives depend on specific locations, she said. She was opposed to large scale multi -family complexes in the North Side and preferred interspersed small apartment units there. She opposed scattering high density areas throughout the City. Jakobsen suggested that the Staff pick out the relative items from the alternatives outlined and come up with a new alternative. Committee members agreed to discuss Issues U and W before making a decision about issue 1'. The meeting adjourned. Prepared by: UPJVLu / C/U/W She rr1' Ch' d,/'nDCD Secretary Approved by: /LZ-L� Patt Cain, CPCC Secretary HOUSING CaMKISSION MINUTES NOVEMBER 30, 1977 CITY MANAGER'S CONFERENCE ROCM MEMBERS PRESENT: Hibbs, Kamath, Lombardi, Owens, Pollock, Smithey MEMBERS ABSENT : None STAFF PRESENT : Kucharzak, Seydel, Burke, Kimball 1. Hibbs called the meeting to order. 2. Kucharzak addressed the Crnmission regarding an additional role of Board of Appeals menbers. Camiission menbers asked that they have more time to study the issue. Requested City Staff to develop a packet that Commissioners may look at. Couaission menbers requested Kucharzak to invite past Chairperson, Dick Pattschull to the next meeting on December 7, 1977. 3. Housing Maintenance and Occupancy Code - the following recmu endations were made from the Housing Commission. Kamath moved that Chapter 9.30.10.B, C, D, E (B. Application for Permit C. Issuance of Permit and OccupancV Record Card, Fees, D. Occupancy Repo Notion passed. Ianbardi moved that 9.30.10.F. Nontransferability of Permit be deleted. Notion seconded by Smithey. 6/0 Notion passed. Ianbardi moved that 9.30.10.L Numbering of I]vellinq Units be deleted. Notion seconded by Owens. 6/0 Notion passed. Kamath moved that 9.30.10.P Hazardous Storage be deleted frau Code. Notion seconded by Ovens. 6 0 Notion passed. Lanbardi moved that 9.30.10.V.3 Ways of Egress be deleted. Pollock seconded the motion. 6/0 Notion passed. Lombardi moved that 9.30.10.X be rewritten as follows, motion seconded by Snithey. Sanitary Maintenance. The owner of every multiple dwelling shall be responsI le for the maintenance and sanitary condition of all public areas therein. Kamath moved that 9.30.10.2 be rewritten as follows: Screens, Storm Doors, Storm Windows. The owner of a multiple dwelling shall be responsible for providingor making available all screens and storm doors and windows page 2 Housing Commission Min 11-30-77 0 whenever the same are required under the provisions of this ordinance. Screens shall be provided not later than the first day of June each year. motion seconded by Lombardi 6/0 Motion passed. 4. Smithey moved that the meeting adjourn, motion seconded by rcmbard . Approved by Robert Hibbs, Chairperson INW.Y66101DIOlpilf December 7, 1977 3:30 p.m. Engineering Conference Roan MINUTES MAYOR'S YOUTH EMPLOYMENT BOARD NOVEMBER 16, 1977 CHAMBER OF COMMERCE MEMBERS PRESENT: Cazin, Darnell, Holzhammer, Johansen, Kaefer, Nelson Schreiber. MEMBERS ABSENT: Barber, Carter, Larson SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN: The M.Y.E.P. director, gave a presentation of Mayor's Youth, Sumer C.E.T.A. and Earn -It to the Iowa City School Board on November 8th. John Cazin, school board president, expressed that the presentation was well done and very informative. The School Board voted unanimously to fund the program in FY 79 at the current level. Board meetings will be changed from Monday to Tuesday. The change will be implemented so to promote better attendance at meetings. Linda Schreiber was going to reveiw Dr. Cazin's letter of resignation from the board. Recommendations to fill his position accompanied the letter. The directors salary increase was approved by the board, effective 12/2. The budget for FY 79 was presented. The board reviewed the expenses and goals for the next year. Discussion was heard concerning the increased minunum wage and the effect it would have on the number of jobslots to be developed in FY 79. If the State Allocates the same level of funding in FY 79 there would be a reduction of 2 jobslots. The board recommends that the current number of slots be maintained in FY 79. The director was encouraged to request additional funding of the State level. MINUIFS • • UAY BaU D OF DIRBCIORS 311 N. LINN STREET MUoAY, NOVuEM 7, 1Q77 7;00 PM MEMBERS PRESENT: Tan Mikelson, Tan Conway, Selma Connors, Gretchen Holt, Mary Iarew, Karen Sixt A8SII1P. Roberta Bohanon, Patrick, HHorowitz, Al ierholzer, Dennis Hedges STAFF PR SMS r: Jim Swaim, Larry Sctunidt 1. Minutes from the previous meeting were approved, Conway moved with Holt seconding. No finance report was available from the accountant. A combined report on statistics for August and September has been distributed. Jim handed out copies of a report on theNational Conference on Juvenile Justice Cogerence which he attended in Wahsington D.C., also a copy of the LEAH Quarterly Progress Report 2. A correction on the statistics for August and September will be made. At this time Jim interpreted Mark IV clients as county clients since he believed them to be residents of University Heights, since then he has been informed that Mark IV is a part of the City of Iowa City. Also any person from the group hones Weill be designated city or county depending on his orignal residence at the time of his placement. 3. Jim will report in detail on his trip to Washington next meeting and also prepare a report for the Board on local conditions in regard to the juvenile court system. 4. Jim reports that the staff evaluations of one another are complete and filed . Jim's evaluation is prepared in the event that the Personnel Committee might need to check it in the future. 5. A Christmas party for all staff, board members, their families and friends will be held at Jim Swaim's on Sunday December 11 at 5:30. The address is 1030 Muscatine, it will be a pot luck. AY 6. ACE Lion was and PS 4passed since there ister sveryion to little usagefer the of the library on thand. 7. Jim was asked to prepare a preliminary budget for the Budget Committee to discuss for the fiscal year of 1979, this is due by November 21 for the City of Iowa City. There was much discussion about expansion of services to include another outreach worker and two outreach aides. At hire another outach aide and procheed tot we he seekfrom Northwest aosuitab a candidate 11 The Board also discussed the needs of additonal workers in Solon and Lone Tree without making any formal decision. Budget increases were proposed to cover additonal salaries, salary advances, more telephone service and postage. Karen Sixt was added to the budget committee, which will meet on Thursday. The Board agreed to ratify the findings of this crnmitteeat the next Board Meeting which will be held on Monday Decenber 5 at 7:00 FM. itfullV Mary I rew, Secretary 4.�Qs— 0 MINUTES IOWA CITY PLANNING AND ZONING COMMISSION NOVEMBER 17, 1977 -- 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Cain, Blum, Vetter, Lehman, Kammermeyer, .lakobsen, Ogesen STAFF PRESENT: Schmeiser, Boothroy, Bowlin, Child RECO(MENDATIONS TO 771E CITY COUNCIL: 1. To approve S-7740, final LSRD and PAD plans and plat of Ty'n Cae, Parts and 2, a proposed 40.2 -acre residential development located east of Mormon Trek Boulevard and north of the City limits, with the following contingencies: (a) the LSRD plan should be amended to show the cross-section of the parking areas and driveways; (b) signatures of the utility companies and registered land surveyors should be provided; and (c) the legal papers should be reviewed by the Legal Staff. 2. To approve S-7750, a preliminary LSRD plan of Benton Manor Apartments, a proposed 160 -unit apartment complex to be located south of Benton Street and east of Hillsboro Apartments, with the stipulation that the easement over the storm sewer on the western property line be removed from the plat. TO THE CITY MANAGER FOR INFORMATION OR STAFF ASSISTANCE: 1. That the Legal Staff provide assistance to determine whether the law requires the Planning and Zoning Commission to review changes made in plats and plans after the P&Z Commission has already given a recommendation to the City Council. 2. That the request from the owners of Kathleen's Korner regarding possible amendments to the moratorium ordinance (Ordinance 477-2868) be referred to the Legal Staff for review. LIST OF MATTERS PENDING COMMISSION/COUNCIL DISPOSITION: 1. P-7317. Creation of a University Zone (U). 2. P-7410. Creation of a Mobile Home Residential Zone (RAH). 3. P-7403. Revision of M1 and M2 Zones. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: Chairperson Cain called the meeting to order and asked if anyone wished to discuss items not included on the agenda. No one responded. Cain suggested that the words "as well as correction of those items listed by the City of Coralville" be deleted from Recommendation N3 on page I of the November 3, 1977 PgZ minutes. The minutes were unanimously approved as amended. d7z.-W& -2- 0 Z-7705. Public discussion of an application submitted by Southgate Development Company to rezone a portion of the Pepperwood Addition north of Sandusky Drive from an RIB Zone to an R2 Zone; 45 -day limitation: 12/1/77. Cain stated that a letter had been received from Steven Victor, Southgate Development Company, requesting a waiver of the 45 -day limitation period and requesting that the item be held inactive until such time that Southgate Development Company would request further action by the P$Z Commission. Mr. Victor stated in the letter that they understood that P$Z would have some hesitancy to act on the item until the completion of the Iowa City comprehensive plan. Ogesen noted that the Commission had at one time discussed a policy whereby items put on a pending list would be periodically reviewed. Don Schmeiser, Senior Planner, stated that when time permits the Commission would be provided wit.. both a list of those items which are pending as well as a procedural policy regarding review of the items. Ogesen suggested that the application submitted by Southgate Development Company be deferred until a specific time. A motion was made by Blum, seconded by Jakobsen, to defer until May 31, 1978, consideration of Z-7705, application submitted by Southgate Development Company to rezone a portion of the Pepperwood Addition north of Sandusky Drive from an RIB Zone to an R2 Zone. The motion carried unanimously. of the final Large Scale Residential Development and Planne s and plat of Tv'n Cae, Parts 1 and 2, a proposed 40.2 -acre he ation: w Schmeiser gave an overlay presentation of the subject subdivision and stated that the application was submitted conjunctively as a final PAD, final LSRD and final plat. Shoemaker Consulting Engineers had counted 212 existing trees on the property, he said, and the native and proposed trees are adequate to meet the requirements of the Tree Ordinance. The Commission unanimously accepted the Innovative Parking Design Plan as meeting the intent of the Tree Ordinance. Schmeiser said that the final plat had been revised and met all the requirements of the Subdivision Ordinance. The LSRD plan complies with the ordinance with the exception of showing a cross-section of the parking area and driveways, he said. The PAD plan meets the requirements, but the signatures of the utility companies and registered land surveyors need to be provided. The legal papers are in the process of being reviewed by the Legal Staff, he said. The Commission unanimously recommended to the City Council approval of 5-7740, final LSRD and PAD plans and plat of Ty'n Cae, Parts 1 and 2, a proposed 40.2 -acre residential development located east of Mormon Trek Boulevard and north of the City limits, with the following contingencies: (1) the LSRD plan should be amended to show the cross-section of the parking areas and driveways; 11 -3- 0 (2) signatures of utility companies and registered land surveyors should be provided, and (3) the legal papers should he reviewed by the Legal Staff. -7750. Public discussion of a preliminary Large Scale Residential Development plan f Benton Manor Apartments, a proposed 160 -unit apartment complex to be located outh of Benton Street and east of Hillsboro Apartments: 45 -day limitation: 12/23/77. Doug Boothroy, Assistant Planner, gave an overlay presentation of the subject area. The applicant had submitted a proposed development schedule, he said, to construct approximately 30 units per year over a five-year period with a scheduled completion date of December 31, 1982. Of major concern is the traffic flow onto Benton Street, Boothroy said. There is only one means of access via a private drive from Benton Street. The Staff recommended that consideration be given to staging the development so that a secondary means of access would be provided from the south. The Staff also recommended that the easement over the storm sewer on the western property line be removed from the plat. Because there was a lot of citizen participation when the area was previously considered for rezoning, Cain suggested that the matter be deferred until the next P$Z meeting so that the area could "remain posted." Chuck Mullen, attorney representing the developer, stated that the developer had demonstrated a good faith effort regarding the posting and had substantially complied with the requirements of the Subdivision Ordinance. The last citizen participation process dealt with commercial rezoning, he said, and the current proposal calls for approximately half the density allowed by the Zoning Ordinance. Because of escalating costs and the approaching winter months, the developer is anxious to begin construction on phase one of the project. Mullen urged favorable consideration of the plan. Cain noted that the posting of notification signs for rezoning matters is not mandated but is a courtesy extended by the Commission and the City Staff. Schmeiser and Boothroy noted that notice of public discussion was published in the newspaper and a sign had been posted early in the week. A motion was made by Lehman, seconded by Ogesen, to recommend to the City Council approval of 5-7750, a preliminary LSRD plan of Benton Manor Apartments, a proposed 160 -unit apartment complex to be located south of Benton Street and east of Hillsboro Apartments, with the stipulation that the easement over the storm sewer on the western property line be removed from the plat. The motion carried 6-1 with Cain dissenting. Cain thought the area should remain posted for an additional period of time and preferred to act on the request in two weeks. She was not opposed to the development, however. Review of the goals and objectives for the Planning and Zoning Commission for FY 179. A motion was made by Blum, seconded by Kammermeyer, to approve the goals and objectives as written. The motion carried unanimously. (A copy of the goals and objectives is attached to these minutes.) The Commission briefly discussed an information retrieval system and agreed that in the future, all Staff Reports would be stapled separately. Commissioner Jakobsen reported on the November 15th City Council meeting. Commissioners noted that in two recent cases, i.e., IlyVee Food Stores, Inc. and Bryn Mawr Heights, Part 11, the City Council set aside the Commission's recommendation on street layouts and proceeded to consider different layouts with- out consulting PBZ. Blum stated that "the City Council is not acting on PF,Z recommendations." Commissioners noted that after the PF,Z recommendation regarding HyVee Food Stores, Inc. was sent to the City Council, some of the particular contingencies and conditions made by P$Z were totally changed. Commissioners questioned whether it is proper, or legal, for the City Council to set aside the Commission's recommendations and consider different plans without consulting the Commission. Bowlin said he was not sure whether the Subdivision Code requires changes in plats approved by PEZ to be referred back to the Commission, however, if the changes were significant, he thought it would be advisable to refer them back to the P$Z Commission. Ogesen noted that a system was once used by the City Council whereby the Council, if planning to overturn a P$Z recommendation, would notify the chairperson of P$Z and invite a representative of the Pf,Z Commission to the City Council informal meeting. After further discussion, Commissioners requested Legal Staff assistance to determine whether the law requires P$Z to review changes in plats and plans after the Planning and Zoning Commission has once made a recommendation to the Council and changes are subsequently made in those same plats and/or plans. It was noted that the City Council referred to the Planning and Zoning Commission a request from the owners of Kathleen's Korner regarding possible amendments to the moratorium ordinance (Ordinance #77-2868). Commissioners referred the request to the Legal Staff for review. Don lioy, attorney, discussed with the Commission the possible rezoning of 9.2 - acres adjacent to the Isaak Walton league of Johnson County. Commission members expressed interest in the rezoning but did not make a formal recommendation to the County Zoning Commission. The meeting adjourned. Prepared by: Sherry Chi;O, DC��D Secretary Approved Approved by:4 , UYuF.! Johnita Vetter, Pf,Z Secretary • FUND General GOALS AND OBJECTIVES FI INCTI ON PROGRAM Community Development ACTIVITY ACTIVITY DESCRIPTION: 0 Plans and Program Development Planning and Zoning Commission To advise the City Council on all matters pertaining to the physical development of the community. ACTIVITY GOAL: To recommend to the City Council appropriate action on matters pertaining to the comprehensive plan, implementation ordinances, and other related plans and programs. ACTIVITY OBJECTIVES: 1. To review and recommend to the City Council the acceptability of applications submitted for rezoning, subdivision or site development plan approval. 2. To maintain and keep current a comprehensive plan and ordinances implementing the plan. 3. To review the capital improvements program and proposed improvements and to comment on its impact upon the comprehensive plan. 4. To coordinate and cooperate where applicable with other City commissions and boards. ACTIVITY MEASUREMENT: 1. To review within 45 days of their filing date, applications submitted for rezoning, subdivision and site development plan approval or as otherwise prescribed by state and local ordinances. 2. To prepare a biennual report to the City Council on the status of the comprehensive plan and progress on its implementation. ACTIVITY ANALYSIS: The Iowa City Planning and Zoning Commission has the authority conferred by Chapter 414 of the Code of Iowa. The goals and objectives set forth above are also based upon the Commission's proposed bylaws. The Commission's ability to carry out these goals and objectives is directly dependent upon the Staff's ability to provide technical assistance to the Commission in the performance of their activities. MINUTES OF A REGULAR MEETING PUBLIC LIBRARY BOARD OF TRUSTEES NOVEMBER 17, 1977 LIBRARY AUDITORIUM MEMBERS PRESENT: Bartley, Farber, Kirkman, Moore, Newsome, Ostedgaard, Richerson. MEMBERS ABSENT: Bezanson, Hyman STAFF PRESENT: Eggers, Carter, Craig, Westgate OTHERS PRESENT: Neal Berlin, City Manager; Marlene Perrin, Press Citizen; Sue Young, KXIC Summary of Discussion and Action Taken President Kirkman called the meeting to order at 4:25 P.M. The minutes of the special meetings on October 13, 17 and 18; regular meeting on October 27 and special meeting on November 11, 1977 were approved as written. Newsome/Moore. It was moved by Osted- gaard and seconded by Bartley to accept the financial reports. The issue of service to University Heights was discussed informally with City Manager, Neal Berlin. He gave a brief history of the relationship between Iowa City and University Heights and the points of disagreement over the proposed contract between the two parties. It was pointed out that the availability of a non-resident fee card for library service creates a situation where no person will be denied service if willing to buy a card. A meeting with the Comprehensive Plan Coordinating Committee has been set for Thursday, December 8 at 7:30 P.M. in the City Manager's Conference Room. A statement from Zuchelli, Hunter, Inc. on their reasons for recommending Block 65 for the proposed library should be ready by then. Director's Report attached. President Kirkman reported on his meeting with Hansen Lind Meyer architect Chuck Engberg. He asked Farber, Richerson and Newsome to represent the Board at meetings with the City Council regarding union negotiations. It was moved by Newsome and seconded by Bartley that $250 from the Library's Gift & Bequest Fund be used to provide a purchase award for the Iowa City/Johnson County Art's Council Art show early in 1978. The award winning entry will be put in the library's cir- culating art collection. The new contract with Hansen Lind Meyer was approved. Newsome/Farber. • -2- 0 The FY1979 budget request was approved for submission to the City Council. Richerson/Moore. Moore reported on her discussion with George Nagle regarding coord- ination of library plans with plans for the hotel and parking ramp. Tentive dates for a meeting between Nagle and the full Library Board were set for December 1 or 6 at 7:30 P.M. Paul Glaves Urban Renewal Coordinator is trying to arrange a joint meeting of all the architects concerned with the library, the plaza, the hotel and the parking ramp for sometime after Thansgiving. Reports from Finance, Public Information and were also received. More discussion of items held at the December 15 Building meeting. Meeting adjourned at 6:10 P.M. Respectfully submitted, nda S. Ostedgaar Secretary Building committees reported will be 0 0 Director's Report November 17, 1977 Financial The library's materials expenditure report covers expenditures through October 31. The changes in the budget column reflect transfers from print to audiovisual because of non -print purchases made by subject specialists in their subject area. This is an experimental project this year and if it is successful a new reporting system will have to be devised. Gifts to the library during the past month include $250 from the Old Capitol Kiwanis; two video tapes on "permanent" loan from the University of Iowa Medical AV unit,and a video tape on rail- roading from Iowa City Society of Model Rail Engineers. Automation Plans Joan Tucker and I attended a two day conference in Chicago last week on Managing the Automated Catalog sponsored by the Associated College of the Midwest. In addition to learning some of the nuts and bolts of the process of converting bibliographic files to machine readable form and talking to vendors equipped to assist with the conversion, we returned with a stronger committment to the importance of converting to a machine-readable format. This data base will become one of the basic components of a modern library along with the collection, staff, shelving, furniture and physical plant. Referendum for new library in Waterloo I have talked with Michael Phipps, Director of the Waterloo Public Library, to find out the techniques and ideas used in that community to successfully pass their recent bond referendum with a 76% majority! Mike mentioned several factors: 1) Utilization of the soon to be vacated post office thus solving two community prob- lems at one time, 2) A proposal stripped from its original 4.8 to 3.6 million (which took out some essentials they hope to replace with additional monies before the January 1979 vacating of the post office, 3) Lots of hard, thorough work by hundreds (500-600) of volunteers, 4) Solid support and lots of free coverage by all the area media. He is writing a report on some of the details. They spent about $5,500 in their pre-election efforts. 16mm Film Service - A 5 -year Review Sixteen millimeter film service first came to ICPL in 1972 with 15 films in packets rotated every two months through our member- ship in the newly organized FILMS, Inc. This fall the number of films available in the library at any one time has grown to 50. It includes several films owned outright by the library and a new film packet service from the State Library Commission in addition to FILMS, Inc. whose film library has grown to 800 prints and now provides 32-35 films each two months. During the same period the State Library's film collection has been greatly enlarged and in addition to in-house packets for a fee, they offer free film service on a book ahead basis. In FY1977 ICPL provided 1,051 16mm films to library users, 45% from our packets, 55% from the State Library Commission booking collection. During the first third of FY1978 in-house use is up 250% over a year ago and films borrowed from State Library Commission are up 30%. Add in the heavy use of our 450 8mm films (2700 loaned in FY1977) and it is evident that films are becoming "big business" at ICPL.