HomeMy WebLinkAbout1977-12-13 Info Packet0 0
City of lows City
J J 01
. 1,015 RTI -1
DATE: December 2, 1977
TO: City Council
FROM: City hIanagerVA
RE: Word Processing Center
The City has been looking at ways to increase productivity without
increasing staff or operating costs. In this productivity assessment,
clerical functions also were reviewed because as workloads have increased
additional people were hired and/or being requested to handle clerical
responsibilities. In addition, more dictation equipment was required.
Centralizing clerical typing work in a Word Processing Center has many
advantages to offer, i.e., typing workloads are evenly distributed
helping to eliminate uneven assignments, departmental secretaries are
freed to perform administrative tasks for the staff, secretaries can
provide more support to management staff, and initial equipment outlay
can be recouped by labor savings. Production cost savings are realized
through the use of automatic typing equipment which eliminates much of
the need for retyping entire documents and operators will also have
benefits of expanded career opportunities by acquiring new skills.
The Center can be implemented without additional personnel costs.
Recent clerical resignations alloy us to advertise and hire experienced
operators. Existing office space will be utilized. The Finance Depart-
ment has advised that the equipment can be purchased during this fiscal
year ($41,000) and reimbursements made by charging departments back for
their usage over a period of time.
It is believed that this change will increase productivity and reduce
the need for sane additional clerical staff and dectation equipment in
the years imnediately ahead.
The Council is being informed of the change because year end balances
will be used to front-end the equipment costs. The system will become
self supporting through charge backs to the department. The City
printing operation currently is being handled in this n mer.
��3'F
• i
City o4 Iowa City
MEMORANDUM
DATIt September 19, 1977
TO: Department Heads,, Division Heads, Clerical Staff
fKW; City Manager K_
RE: Summary of Office Systems Evaluation
Early this summer the staff was asked to complete an office systems evaluation.
The comments received in this survey were interestin A brief summary of
three areas (office environment, staff, and mag card follows:
Environment
Overall, over one-half of the staff, both management and clerical, are satisfied
with the arrangement of offices.
Staff
Sixty-one percent of management staff sees a potential increase of departments'
needs in the future. Seventy-one percent do not feel the present clerical staff
can handle the future workloads. Seventy-two percent felt secretaries were
ready for promotion, yet 58% do not feel that advancement possibilities exist in
the department for clerical staff. Over one-half (57%) of the clerical staff
feel their present job matches their career goals. Fifty-eight percent of the
clerical staff felt skills were utilized. Fifty-eight percent felt scheduling
of deadlines created fluctuation in the working schedule. Yet 60% of the
clerical staff had suggestions to level off workload. Less than one-half of
the administrative staff utilize dictation equipment and good dictation pro-
cedures. Only 48% of the staff give clear instructions on deadlines and format.
Mag Card
About one-half of the staff is aware of the mag card capabilities. Fifty-eight
percent are satisfied with the turnaround. An overwhelming majority (89%) favor
greater use of the mag card center, and 80% favor charging departments back
for usage of the center.
This survey indicates the administrative staff is doing tasks that could be
delegated to the support staff. If the clerical staff were freed from typing
duties, they could provide more administrative support for the management team.
Management staff, in turn, would have more time to carry out their responsibilities.
Typing tasks can be accomplished faster and without interruptions in a center
atmosphere. As a result, the staff is in the process of reviewing mag card center
and dictation equipment for the City. The staff will be notified of any decisions.
Your cooperation during the review process is appreciated.
SUMMARY OF OFFICE SYSTEMS EVALUATION
Q. Are the following aspects of the
environment
in your department's
office area
conducive to good working production?
Clerical
Support Response
Arrangement
Traffic
Placement of
Arrangement of
of Offices
Patterns
Secretary
Office Equipment
Very satisfactory 12.0%
8.0%
39.0%
20.0%
Satisfactory
Dissatisfied
(25 respondents)
Very satisfactory
Satisfactory
Dissatisfied
RM
20.0%
'W.
32.0%
57.0%
4.0%
Management Response
Arrangement Traffic Placement of
of Offices Patterns Secretary
10.0% 7.0% 16.0%
53.0% 46.5% 45.5%
37.0% 46.5% 38.5%
56.0%
24.0%
Arrangement of
Office Equipment
13.5%
40.5%
46.0%
(59.62 respondents - depending upon question)
Comment: As can be observed from the tables, both clerical and management are
dissatisfied most with traffic patterns and the arrangement of office
equipment. Overall, a rather high percentage of administrative personnel
is dissatisfied with each of the aspects of the office environment.
q. Are the following pieces of office equipment conveniently located for your use?
Clerical Support Response Only
Typewriters Telephones Files Copier
Very satisfactory 72.0% 36.0% 42.0% 38.0%
Satisfactory 24.0% 52.0% 17.0% 54.0%
Dissatisfied 4.0% 12.0% 42.0% 8.0%
(25 respondents)
on the
Comment: of officerd to the equipment, asbreakdownorevealsethatlfilesoarelthe mostarrangement
incon-
veniently located.
Q. Are you satisfied with the present amount of office equipment within your
department?
Clerical Support Response
F,
Q. What is the most important piece of office equipment your department needs that it
does not now have, or have access to?
Ordered by rank (Management only):
1. Computer
2. Microfilm equipment
3. (Following two items tied for third place)
More phones and/or an improved phone system (i.e., less extensions)
Copier - includes reducing copier
4. Typewriters (especially Selectric)
5. Dictation equipment, both portable and stationary
6. Expanded printing equipment
Comment: Of clerical support, the most frequently mentioned item was a hand
calculator.
Dictation
Typewriters
Telephones
Equipment
Files
Copiers
Very satisfactory 68.0%
52.0%
50.0%
33.0%
26.0%
Satisfactory 24.0%
36.0%
40.0%
25.0%
70.0%
Dissatisfied 8.0%
12.0%
10.0%
42.0%
4.0%
(20-25 respondents - depending upon question)
Management
Response
Dictation
Typewriters
Telephones
Equipment
Files
Copiers
Very satisfactory ----
32.0%
24.0%
20.0%
32.0%
Satisfactory ----
47.0%
46.0%
45.0%
47.0%
Dissatisfied ----
21.0%
30.0%
35.0%
21.0%
(60-62 respondents - depending upon question)
Comment: Both management and clerical appear
to find the amount
of files
as dis-
satisfactory. This is
in accord with
the above.
What seems
contradictory
is that management had
a rather low
(21%) dissatisfaction
score
on the
amount of telephones.
An original assumption
was
that this
would be
much higher. The next
section, however, indicates
a concern
with this
item in that telephones
ranked third
on the list of
lacking
office
equipment.
Q. What is the most important piece of office equipment your department needs that it
does not now have, or have access to?
Ordered by rank (Management only):
1. Computer
2. Microfilm equipment
3. (Following two items tied for third place)
More phones and/or an improved phone system (i.e., less extensions)
Copier - includes reducing copier
4. Typewriters (especially Selectric)
5. Dictation equipment, both portable and stationary
6. Expanded printing equipment
Comment: Of clerical support, the most frequently mentioned item was a hand
calculator.
0
•
Q (please consider dthe tcapabilities, the h the present Eease ofS of f operaice tion, fice
Are ou ion, and expense)uipment in your ?
Q. Give a general estimate of your departments future space needs into the next
several years. (For example, the amount of additional offices, type, location,
proximity to time period.)
Will experience
a decline
go
Management Response Only
Present is Potential Future Immediate
Satisfactory Increase Increase
14%
61%
17%
(62 respondents)
Comment: Only 22% indicated that their department's present space is satisfactory
or is xaneed of or
eiThis
futureleaves
incrrease of the
spaceondents (managerial)
stating
Q. Are records, files, or lists maintained in your department?
Yes
Management 100%
Clerical 96%
No
--- (59 respondents)
4% (25 respondents)
Management Response Only
Dictation
Typewriters Telephones
Equipment
Files
Copier
Very Satisfactory
38.0% 28.0%
28.0%
26.0%
27.0%
Satisfactory
45.0% 51.0%
46.0%
51.0%
53.0%
Dissatisfied
17.0% 21.0%
26.0%
23.0%
20.0%
(39-61 respondents
- depending upon question)
Comment: Approximately
one-fifth of management
were dissatisfied
find a high
with
satisfaction
the various
(79%)
types of
office equipment. Again we
is consummate with amount
but contradicts need
with telephones
which
rankings.
Q. Give a general estimate of your departments future space needs into the next
several years. (For example, the amount of additional offices, type, location,
proximity to time period.)
Will experience
a decline
go
Management Response Only
Present is Potential Future Immediate
Satisfactory Increase Increase
14%
61%
17%
(62 respondents)
Comment: Only 22% indicated that their department's present space is satisfactory
or is xaneed of or
eiThis
futureleaves
incrrease of the
spaceondents (managerial)
stating
Q. Are records, files, or lists maintained in your department?
Yes
Management 100%
Clerical 96%
No
--- (59 respondents)
4% (25 respondents)
0 0
Q. How is information being stored?
q. Are your records updated regularly?
Yes No
Management 84.0% 16.0% (60 respondents)
Clerical 100.0% ---- (24 respondents)
Comment: Although the responses differ, it seems that, for the most part,
departments do update their records regularly. For those members of
management who responded "no," the most frequent reasons were due to
lack of time (71%) and that files did not require constant updating
(15%).
Q. Is a paper copy required?
Yes No
Management 95.0% 5.0% (55 respondents)
Clerical 85.0% 15.0% (20 respondents)
4
Rank
Rank
Management
Clerical
(Management)
(Clerical)
File Folder
98.0%
84.0%
1
1
Index File
39.0%
40.0%
2
3
3" x 5" Card
26.0%
48.0%
3
2
Other
25.0%
17.0%
4
6.5 *
4" x 6" Card
20.0%
28.0%
5
4
Computer
10.0%
20.0%
6
5
Mag Card
8.0%
8.0%
7
7.5 *
Microfilm
7.0%
17.0%
8
6.5 *
Microfiche
2.0%
8.0%
9
7.5 *
* These rankings indicate a "tie."
Comment: As can be
seen from the
tables, most
all departments
maintain files and
records.
The three most
common methods of information
storage are file
folders,
index files, and
3" x 5" cards. The three
methods least
utilized
are mag card, microfilm
and
microfiche.
q. Are your records updated regularly?
Yes No
Management 84.0% 16.0% (60 respondents)
Clerical 100.0% ---- (24 respondents)
Comment: Although the responses differ, it seems that, for the most part,
departments do update their records regularly. For those members of
management who responded "no," the most frequent reasons were due to
lack of time (71%) and that files did not require constant updating
(15%).
Q. Is a paper copy required?
Yes No
Management 95.0% 5.0% (55 respondents)
Clerical 85.0% 15.0% (20 respondents)
4
0 5
Q. Is arithmetic capability required to produce the information?
Yes No
Management 59.0% 41.0% (61 respondents)
Clerical 77.0% 23.0% (22 respondents)
Q. Is the information used to generate other documents
Yes No
Management 90.0% 10.0% (60 respondents)
Clerical 91.0% 9.0% (22 respondents)
Q. Who maintains the files?
Management Response Only
Secretarial
Clerical Non -Clerical
52.0% 48.0%
Comment: The non -clerical category signifies that management personnel partici-
pate either with secretarial/clerical staff or alone in maintaining
files. From this then, almost one-half of the City's administrative
personnel are involved in file maintenance.
Q. What qualifications should your secretary possess? (Asked of Management)
By rank: 1. Typing ability and accuracy
2. Personality and ability to deal with the public
3. Accuracy in grammar and spelling
4. Program knowledge
5. Efficiency
6. Dependability (includes responsibility and a "team player" attitude)
7. Courtesy
8. Organizing Skills
9. Initiative
The qualifications thought to be required for clerical jobs by the clerical support
staff are ranked as follows:
1. Typing and filing abilities (general clerical)
2. Public Relations
3. Initiative
( 4. Organizing skills
Tied ( 4. Cooperation
( 4. Common sense
5. Math ability
0 0 6
Q. Is your secretary ready for promotion? (Asked of management)
Yes No
72.0% 28.0% (32 respondents)
Q. Do you feel there are promotion possibilities within your department for your
clerical support staff?
Yes No
42.0% 58.0% (48 respondents)
Comment: Although 72% find their secretary ready for promotion, only 42% felt
there were promotion possibilities within their department. Of these
higher secretarial ratings were the most frequent advancement possi-
bilities cited followed by administrative assistant positions.
Q. Does your present job match your goals? (Asked of clerical)
Yes No
57.0% 43.0% (25 respondents)
Comment: A bit more than one-half of clerical support personnel find goal
satisfaction in their jobs. When asked if clerical had skills that
surpassed the qualifications required of their job, 76% (19 out of
25) indicated that they did. A variety of skills were mentioned some
of which include college degrees, keypunching, shorthand abilities, mag
card experience, and accounting skills. 58% stated that these skills
were being utilized.
Q. Are these skills being utilized? (Askew of clerical)
Yes No
58.0% 42.0% (19 respondents)
9 0 7
Q.
What percentage of time a day do you type? (Asked of clerical)
Percent of time per day spent typing (approx) Response
16.0%
1
4.0%
10 4.0%
20 8.0%
30 12.5%
40 25.0%
50 4.0%
60 25.0%
80 4.0%
100
Comment: The typical clerical support person spends approximately 55% of the
day typing.
Q. Do you enjoy typing? (Asked of clerical)
Very much Somewhat Very little Not at all
60%
28% 8% 4%
(25 respondents)
Comment: A very high (88%) percentage of clerical personnel are not adverse
to typing.
Q. What circumstances determine if a document is to be typed? (Asked of management)
To whom it Statement of
Purpose Future Use
is addressed Policy
62.0%
57.0% 83.0% 55.0%
(61 respondents)
Comment: whom
iteispurpose
addressed appearatoobemthe most ent is oimportant determibe used and the nantsnfor typing
a document.
Q. Do the
originators of
correspondence
and paperwork
in your department:
(Asked
of clerical)
Dictate final
Write out
Make proper
Give clear
copy on single
rather than
use of dic-
Use good
instructions
correspondence
type short
tating
dictation
on deadlines
instead of a
departmental
equipment
procedures
and format
rough draft
memos
Most
always
47.0%
45.0%
48.0%
63.0%
14.0%
do
Some do
part of 37.0% 35.0% 43.0% 21.0% 29.0%
the
time
Most
never 16.0% 20.0% 9.0% 16.0% 57.0%
do
(19 - 21 respondents - depending upon question)
Comment: Almost 60% of clerical support feel that short departmental memos
are most always typed rather than written. Also, a very high per-
centage (97%) of clerical support find that document originators are
clear on instructions regarding deadlines and format.
Q. Who assigns work? (Asked of clerical)
Supervisor Only Supervisor and others
59% 41%
(22 respondents)
Q. How do you receive your instructions? (Asked of clerical)
Face to face Meetings Correspondence or memos
96.0% 21.0%
25.0%
Relayed thru orders
12.5%
(24 respondents)
Comment: More than one-half of the clerical support staff stated they are
assigned work only by their supervisor. For the most part, work
appears to be assigned through face-to-face contact. To a much lesser
extent, work is also assigned through written correspondence and meetings.
0
Q. Does your job require you to spend most of your time in one place? (Asked of clerical)
Yes No
80.0% 20.0% (25 respondents)
Comment: The overwhelming majority of clerical support stated that the one
place they spend most of their time is at their desks. When asked
what circumstances required them to be away from their desk, they
answered the following:
Task % Responding
Xeroxing -copying 60
Mail 32
Delivering information for other
personnel and/or departments 32
Discussions and meetings
with supervisory staff 20
Filing 16
Trips to print and supply shops 16
Q. In general, is the phone -receptionist coverage adequate, including department
secretary, breaks, lunch hours, and vacation periods? (Asked of management)
Often Seldom Never
64.0% 30.0% 6.0% (62 respondents)
Comment: Well over half indicated that phone -receptionist coverage was often
adequate. However, many stated that vacation periods and especially
lunch breaks remained "a problem."
Q. Are you doing tasks that could be delegated to someone within your department?
(Asked of management)
Often Seldom
19.0% 66.0%
Never
15.0% (62 respondents)
Comment: 85% of management stated that at least on occasion they do tasks that
could be delegated. Of this 85%, 61% indicated they could delegate
such tasks to a secretary/clerk/typist, as the table below illustrates.
To whom could these tasks be delegated?
Interns Secretary and/or Clerk Typist Other Staff
5% 61% 34% (61 respondents)
• • 1u
Q. Do you have peaks and valleys in your workload? Does this happen at different
times of the year?
Yes No
(High flexible) (Stable)
Clerical 45.0% 55.0% (20 respondents)
Management 66.0% 34.0% (60 respondents)
Comment: Although clerical is split almost 50-50, a high response (two-thirds)
indicates an unstable workload for management. From the perspective
of the City as a whole, there appears to be no clear trend as to the
time of year, season, or month that peaks and valleys in the workload
occur for either clerical or management. Each department seems to have
its own intrinsic peak/valley times unrelated to other departments.
On the office support questionnaire, clerical personnel were asked to list the
number of people within their department whose work they were responsible for.
The clerk/secretary was responsible for 5-6 persons' work on the average.
Another question asked of clerical personnel was whether or not they normally
worked overtime. Although 44% (11 out of 25) indicated they did, the average
number (median) of overtime hours per week is only 1-2 hours.
Q. How much time per week do you work overtime (on the average)?
1-2 hours 3-5 hours
70.0% 20.0%
6-10 hours
10.0% (11 respondents)
Q. Do any of the following factors cause fluctuation in your working schedule?
(Asked of clerical)
Scheduling of Not enough time to Coordination Working on the
deadlines complete the task with others project with others
58% 25% 46% 12.5%
(25 respondents)
Comment: The most frequently cited factors, scheduling of deadlines and coordination
with others, appear to cause the most fluctuation in clerical work schedules.
Q. Do you have suggestions to level off your workload? (Asked of clerical)
Yes
(Responded with a suggestion)
60.0%
No
(No response)
40.0% (25 respondents)
Comment: Over one-half of the clerical personnel had suggestions or ideas for
input.
0 0 11
Q. What kinds of interruptions do you experience with your job? Please indicate
the time of each as a percentage of total interruptions.
WalK-in Walk-in
Business Visitors Visitors
Telephones Appointments (Public) (Staff) Mail
Clerical 30% 5% 10% 20% 5%
Management 25% 10% 10% 20% --
(Note: These are median values and therefore will not add to 100%.)
Comment: Significantly, telephone and staff visitation are the most time
consuming interruptions experienced by both clerical and management
staff.
Q. How would you evaluate your present secretarial system?
Very good Adequate
Excellent to good or Average Fair Poor
Management 6.0% 39.0% 22.0% 20.0% 12.0% (49 respondents)
Clerical --- 62.0% 24.0% 10.0% 4.0% (21 respondents)
Comment: For management, although 44% rated their secretarial system as above
average, 32%, or one-third, found their system as below average (fair
or poor). Clerical, on the other hand, claimed a higher above average
(62%) and a lower below average (14%) scores than their administrative
counterparts.
Q. If you anticipate future additional personnel, can the present clerical staff
handle the additional workload? (Asked of management)
Yes No
29.0% 71.0% (52 respondents)
Comment: 71%, quite high, responded that their present clerical staff cannot
handle future additions in the workload. Of those who responded "no,"
19% stated that their clerical staff cannot now adequately handle the
present workload.
•
0
Q. Have you ever been instructed in dictation procedures and techniques?
(Asked of management)
Yes No
34.0% 66.0% (62 respondents)
Q. Do you use dictation equipment? (Asked of management)
Often Seldom Never
12
24.0% 19.0% 57.0% (62 respondents)
Comment: It seems that the 57% responding they never use dictation equipment
relates well to the 66% who stated they had never been instructed
in its procedures and techniques. The significance indicates that
tho10%sofwho do th se whowhow to respondedse it dthey diduse notiknowdhowose who don't, to use dictationn't.
equipment stated that they would like to learn.
In relation to dictation, management was asked what their desired and actual
turnaround time was. Answers were highly varied with no clear trend perceptible.
thatVeat least usually iteis. Onlyu5%aindicatedeitsneversctory, 75% claimed
actual is
q. Is the amount of dictation turnaround time satisfactory most of the time?
Always Usually Sometimes Never
21.0% 54.0% 20.0% 5.0%
Q, Are you aware of the types of work the mag card typewriter can do? (Asked of
management)
Yes No
55.0% 45.0% (60 respondents)
Q. Does your department use the mag card typewriter? (Asked of management)
Often Seldom Never
Management 17.0% 47.0% 36.0% (60 respondents)
Clerical 33.0% 33.0% 33.0% (25 respondents)
Comment: Although roughly 50% of management is knowledgable of mag card
capability, an average of 65% of the respondents (both clerical
and managerial) find their departments do use the mag card for
documents.
E
0
Q. What types of documents does your department now send to the mag card?
response only)
Short Memos
Drafts of Memos and Corres- and corres-
Ordinances pondence (3 pages +) pondence (1 page) Minutes
77% 38%
(13 respondents)
15%
13
(Clerical
Other
Q. Are you satisfied
with your department's usage of the mag card in regard to:
(Management response only)
Quality
Turnaround
Ease of revision
Very satisfied
41.0%
35.0%
50.0%
Satisfactory
48.0%
58.0%
50.0%
Dissatisfied
11.0%
7.0%
--
(26 - 27 respondents)
Comment: The mag
card appears
to be utilized most
for ordinances and longer
documents. Over 90%
of the administration
find that the mag card's
quality
produced, its
turnaround, and its
ease of revision satisfactory
to very
satisfactory.
Q. Could your department make more use of the mag card typewriter? Would you
approve greater use? (Asked of management)
Approve Disapprove
89.0% 11.0% (37 respondents)
Comment: Although many did not respond to this question (which appears to
be due to their lack of knowledge regarding the machine's possi-
bilities), those who did reveal an overwhelming approval of its
greater use.
Q. Are you in favor of having the cost of the work done in the word processing
center charged back to your department?
Approve Disapprove
80.0% 20.0% (50 respondents)
Comment: The high percentage of favorable management responses (80%) indicates
that most are receptive to charging back the costs associated with
the mag card vs. budgeting for personnel costs.
Oc-,_ity of Iowa CHO
MEMORANDUM
DATE: November 10, 1977
TO: City Manager
FROM: Administrative Assistant
RE: Office Systems Evaluation
Early this past summer I undertook a study to review our present office
systems and clerical workload. Our present Word Processing Center was
also evaluated in this study. The goal of the office system evaluation
was to evaluate selected office procedures and systems which are common
to all city departments and to formulate and implement alternatives within
budgetary constraints in an effort to improve equipment utilization, purchases,
personnel
mutilization
sand
satisfaction;
efficiency of city office procedures,
hods and
To attain this goal, objectives were set for equipment, personnel;,, and
systems, procedures, methods and space configuration. The objectives are
outlined below.
A. EQUIPMENT
1. Develop guidelines which will ensure that future equipment
purchases are properly matched with user needs and applications.
2. Develop a system and procedures which will enable future
office equipment purchases to be made on a coordinated City-
wide basis.
3. Ensure that alternative types of equipment and configurations
are evaluated and utilized as appropriate.
4. Document if existing office equipment is being used to its
fullest extent.
B. PERSONNEL
1. To document and implement more efficient and effective ways
to utilize personnel.
2. To document and implement means of stabilizing the cost of
the clerical effort without decreasing output.
3. To explore and implement ways of enriching clerical jobs.
4. To expand the promotional possibilities of clerical employees.
ork erformed
6 To examinby differingnlevelsfofeclericaleandnthe tps ad level of w
secretarialpersonnel .
6. Document and implement ways to minimize the impact of workload
peaks and valleys on clerical employees.
and
7. Document
endationsxregardingpected ahowstonhandleeanyrsuchdexpectede
mchanges.
0 •
City Manager
November 10, 1977
Page 2
C. SYSTEMS, PROCEDURES, METHODS AND SPACE CONFIGURATION
1. Document ways in which originators of typing work could
improve their origination methods.
2. Define the level of acceptable quality and the method
which should be used to originate and transmit differing
types of correspondence.
3. Evaluate alternate office configurations as to their effect
on the improvement of output, employee morale, etc.
4. Document any expected increases in demand for office
space and evaluate possible alternatives.
A schedule of events was established to provide a workable timeframe and to
ensure an orderly progression during the evaluation.
A. Outline the extent and purpose of the study by setting goals and
objectives (listed above).
B. Submit a proposal to management and obtain their approval and support
of the study.
C. Develop detailed strategy and methods for performing the study.
1. IBM Study
2. City -developed survey
3. Secretarial group meeting
4. Ideas developed from project group
5. Study systems of other organizations for adaption to the City
D. Analyze the results obtained from No. 3 and develop improved alternative
methods and solutions.
E. Present the recommendation and obtain decisions on recommendations.
F. Implement approved recommendations.
One phase of this project included a questionnaire covering topics concerning
equipment, employee attitudes, office environments, office systems, personnel.
In conjunction with our review, IBM was invited to conduct a survey concerning
workloads.
Rather than repeat this information, I am attaching a copy of the survey and
the results (Exhibit 1). The independent survey results showed that a center
which included 7 1/2 employees would be able to handle the majority of the
typing activities presently covered by about 13 employees. These figures
are given in estimated numbers because our current word processing center
handles typing work from almost every department. This survey also recommended
that the City improve its dictation system.
•
City Manager
November 10, 1977
Page 3
Additional input was obtained by interviewing the clerical staff and depart-
ment heads. Visits with other word processing centers were also conducted to
determine adaptability for Iowa City. In addition, I reviewed many reports
on word processing and center equipment. My recommendations for office
systems were presented in an earlier report to you. These recommendations
covered the following topics: A. Organization and Personnel, B. Space,
C. Services, D. Equipment, E. Making the Center Work, and F. Financing.
My recommendations are based upon the results of the two surveys, individual
interviews, my review of other word processing centers, and the written material
I reviewed. I will summarize these recommendations for you in this memo.
A. Organization and Personnel
Ourpresent word processing center should be expanded from one to four
employees. This expansion can occur by transferring three clerical
positions into the existing word processing center. These positions
in Housing, Community Development and Police have been vacant for
some time and were not filled based on the outcome of my evaluation.
Since these positions are not new position requests, budget amendments
will allow the transfer of these vacant positions to the word processing
center. My recommendation provides that one of the four positions be
a supervisor at level 8 in the current classification plan and that
two levels of word processing operators be established. Word processing
operator I should be at level 3 and word processing operator II at
level 4 of our pay plan. This will allow career growth for the
center's personnel based on merit and experience. To fill the vacancies,
the supervisory position will be advertised internally so current
City employees may apply. The two word processing operator I positions
will be advertised simultaneously internally and externally to attract
experienced operators. The job descriptions for these positions are
attached (Exhibit 2).
The City Manager's function includes the present word processing operator
whom I currently supervise. There are several advantages for retaining
the center in the Manager's office. Many centers are included in the
administrative organizational structure to enhance work centralization,
provide support and promote utilization by other departments. Because
we have discussed future reorganization which would encompass the
center, this function should be retained in the Manager's office
until this is accomplished.
B. SPACE
The word processing center needs to be in a central location, convenient
for other city departments' use. The lobby office offers the best
location for the word processing center. This central location is
planned to also later centralize departmental mail boxes and dupli-
cating machines.
0
City Manager
November 10, 1977
Page 4
The Director of Parks and Recreation, clerical support and Arts
Council Administrator will move to the Recreation Center. This
change will better distribute clerical work loads in the Recreation
Department and allow the Director to be closer to this function.
Since other department heads are not in the Civic Center, I don't
foresee this to be a problem.
C. SERVICES
For the center to be totally effective, a delivery, copying, and
mail services are planned. These services will be phased into the
center's operation. Initially Mayor's Youth employees will provide
support in these areas. These services will free secretaries to provide
administrative support in their departments.
EQUIPMENT
As I indicated, three types of equipment were reviewed. My review
covered typing equipment only. The Purchasing Division review included
both typing and dictation equipment. A copy of their report is
attached (Exhibit 3).
E. MAKING THE CENTER WORK
Training for clerical as well as administrative staff is important
for the center to operate effectively. Phasing equipment and
staging the center development is important for the center's opera-
tion. The following is a listing of the steps to follow for the
center's development:
1. Approval of recommendation - first week
2. Place equipment on order - first week
3. Finalize positions and post vacancies - first week
4. Conduct interviews and select candidates - third week
5. Move furniture into lobby office - second and third week
6. Train new operators - fourth week "'seventh week
7. Stage the transfer of typing responsibilities to the center
by departments - fifth week and ongoing
8. Equipment arrives - Eighth week
FINANCING
No additional positions are being requested. A memorandum from the
Finance Director describes available funds to use for the center's
equipment. (Exhibit 4)
City of Iowa CA
MEMORANDUM
DATE: November 10, 1977
TO: Linda Schreiber, Administrative Assistant
FROM: Tom Struve, Purchasing Agent "t5
RE: Word Processing Equipment Recommendations
This memo is to serve as a summary of the recent discussions
between Rosemary Vitosh, Director of Finance; Cathy Eisenhofer,
Buyer; yourself and myself regarding Purchasing's recommendations
on the equipment to be acquired for the proposed Word Processing
Center. Based upon the intended use of the Word Processing
Center equipment as detailed in your proposal describing the
center and its probable future evolution, we recommend the
purchase of the following equipment:
1 IBM Mag Card II $13,000
2 IBM 6240's (2 @ $12,500 each) 25,000
3 Dictaphone Central Dictation Units 7,100
Plus: 4 additional portables
Less: trade of used equipment
45,100
In addition, we recommend keeping and utilizing the existing Mag
Card II unit as well as existing dictation/transcription units which
are compatible with the proposed Dictaphone central dictation units.
Following the inception of the center, we recommend that the
acquisition of an IBM 6640 high speed printer and a Dictaphone
transcription monitor be evaluated. Usage data and patterns of
workflow only attainable after the center has been in operation
will facilitate the evaluation of these pieces of equipment which
would both serve to upgrade the center, if this would prove necessary.
As you are aware, written quotations were obtained on 'competing
pieces of word processing and dictating equipment. Several factors
were taken into consideration in arriving at our recommendations.
Among others, we,evaluated net cost; annual maintenance cost;
availability of service; customer support; equipment features; future
expansion; effect on existing equipment and system obsolescence. We
felt that a good balance of all such factors must be attained since
we are buying portions of a total information system and not just
pieces of gear.
In the instance of our recommendation on dictation equipment, the
Dictaphone equipment which we recommended the purchase of was the
lowest net priced equipment.
0
0
WP Center Recommendations -2- November 10, 1977
In addition, The Dictaphone's equipment provides the necessary features
and flexibility required by a Word Processing Center. Dictaphone is
an established firm in the dictation equipment field and is able to
provide local service. On the other points of consideration, Dictaphone
also rated well. In summary, Dictaphone is able to provide the City
equipment and features equivalent to competing brands at a lower net
cost.
In regard to our recommendation to purchase IBM Word Processing equipment,
IBM's equipment was not the lowest price equipment we received quotations
on. Although it is more difficult in this area to compare"identical"
pieces of competing brands since each have differing features, capacities,
logics, etc. Basically, the IBM equipment is recommended because it
rates consistently high on all factors considered.
With respect to the alternate pieces of equipment considered, A.B. Dick
equipment's main failing is that it has a limited product line of
basically only one model of Word Processing equipment. This severely
limits future expansion and does not allow the City to tailor different
models to the City's needs. Future expansion to equipment with greater
capacity is also not feasible. Another factor is that their equipment
is somewhat, but at this point not totally, compatible with our existing
IBM Mag Card II. Therefore, A.B. Dick's equipment, although less expensive
than IBM's was rejected due to a limited product line, leaving the City
no flexibility and incompatibility with existing equipment.
CPT brand of equipment was also considered. In this case, we rejected
them because their service is provided out of Rock Island. Based upon
available information, we can expect at least one service call per month
per machine. This is too far away in order for them to provide adequate
service response. Also, CPT is considering some design changes which
could cause the City to purchase some out-of-date equipment.
In contrast to the other equipment considered, IBM is able to provide
quality equipment, the needed features, excellent service response,
a product line facilitating future compatible expansion or upgrading,
and good customer service'which we will require in starting up a
center. In summary, we recommend that IBM Word Processing equipment
be purchased for the reasons discussed, even though it is perhaps not
the lowest priced. It is, however, the best value.
I would also like to mention that a thorough analysis was performed on
the question of rent vs. lease vs. purchase. Our conclusion was that
purchase provides the lower overall net cost to the City.
If you wish to further discuss this matter, please contact me.
i
DRT9i December 9, 1977
TO: City Council
FROM: City Manager
RE; Citizen Input in FY 79 Budget Process
As citizen involvement in local government helps to shape Iowa City's future,
citizen input is an integral part of the budget process. In order to achieve
more active participation from Iowa City residents to develop the FY 79
budget, several public hearings are scheduled, especially when federal
funding is involved.
December 13, 1977 - Public hearing on Community Development
Block Grant funds
December 20, 1977 - City Manager's public hearing on use of Federal
Revenue Sharing funds
January 24, 1978 - Second public hearing on use of Federal Revenue
Sharing funds
February 27, 1978 - Informal budget informational meeting for
public
Notices of budget meetings with individual departments will appear in the
media. The Council will also be seeing display ads in the Press Citizen
urging citizens to take a more active part in their community through the
budget process.
�La.3 s
SClty of Iowa CHH
MIEMORAN U_
DATE: tuber 27,97
TO: Neal
fNW; Linda 1 G y 1
RE: Saga of Old Jet (continued)
Representatives from Project GREEN, Airport Commission, Veterans Committee,
and City staff met in Cedar Rapids on November 29 to check the progress of
the repairs to Old Jet.
Iry Janney, All Iowa Body Shop, was present. He described the process used
to repair the jet. The portions of the tail and wing sections that were
sawed off will be welded in place; then sections of aluminum will be riveted
over the repairs to enhance the appearance of the jet. Work on the tail
section is nearly complete.
Janney felt nearly the same paint theme could be used to camouflage the
repair work. The good news is that Marty Sixt has offered to donate funds
to pay for the paint and surface work. Thus, Old Jet will fly home in full
dress.
The additional supports for the wings will be constructed at the Body Shop.
Dewey's Salvage will transport the plane to Iowa City when the plane is
fully restored. Dewey's will also help mount the plane to its original
station. The restoration may be completed as early as mid-December.
Ken Kenyon will meet with the veterans' groups to finalize plans for a memorial
plaque to be laid at the base of the plane and also to determine acceptable
plans for upkeep of the plane.
If community support for Old Jet remains solid, I think we can look forward
to one of the best Memorial Day celebrations in Iowa City in 1978.
To be continued ...............
34
0 City of Iowa CAP
MEMORANDUM
DATE December 9, 1977
TO: teal Merlin, City Manager
FROM: Paul Glaves, Redevelopment Program Coordinator Q
RE: Utility Installation in the CIID
We have had repeated discussions with representatives from Iowa -Illinois Gas
and I:loctric Company, concerning their plans to install an underground electrical
system in the Central Business District. Ilio legal staff has been working on
an ordinance to require such an underground system for some time, and a copy of
the latest draft of this ordinance is attached for your reference. Before Iowa -
Illinois can design the underground system, it is necessary for them to know
what several City decisions will be.
There will be two sets of switch gear in this system. It is technically
possible to locate this equipment either below ground or above ground. If
pad mounted above ground, each set of switch gear (with splice for expansion
capability) would be composed of three enclosed metal cabinets, each cabinet
approximately G feet square and •1 feet high. Because of access requirements
to the switch gear for routine and emergency service, an unobstructed zone
approximately 10 feet in length is required on two, opposite, sides of each
switch gear cabinet. llnere ;ire several different ways that the switch gear
could be arranged. If arranged in a row with access between t:he cabinets,
the switch gear would occupy a sp;,ce approximately 00 feet long by G feet wide.
If arranged in a row with access from either side, the switch gear would occupy
a space approximately 20 feet by 26 feet.
2, From the standpoint of lova-lllinois, it is preferable to have two separate
locations for the two separate groups of switch pear. one set should be located
somewhere on or near blocks 83 and 8•1 and the other set should he located in
the northeastern portion of the project area. The ideal Ic,:ation from the
standpoint of 1OWa-lllinois would be near the location of the Baskin-Robbins
store on Dubuque Street. Because surface space sufficient to accommodate these
utility installations is scarce within the Central Business District, from a
space utilization standpoint, the underground installation is preferred.
However, Iowa -Illinois strongly opposes placing the switch gear underground
because of increased cost and because they feel that system reliability would
decrease.
3. If the equipment is surface mounted, one set of switch gear should be located
somewhere on blocks 143 and 811 and the 01-1101' should be located in the northeastern
portion of the project area. Because of the severe design problems imposed by
placing this amount of electrical equipment in City Plaza, Jack Leaman and the
staff strongly oppose ]oc;itiug tine switch gear within the Dubuque Street
right-of-way near the Baskin-Robbins store.
'there are three potential surface locations I'or this switch gear which have been
identified by the staff and lowa-lllinois. 'I'hcso three locations, are shown
`}^23 /
Neal Berlin
December 9, 1977
Page 2
on the attached map. A discussion rcl;;trding the advantages and disadvantages
of each of these three locations follows:
Site 1: Site 1 would locate the switch gear at the south end of the Black hawk
mini -park adjacent to the north wall of the building occupied by
Dain Kalmen f, Quail. From a locational standpoint, this site is the
closest to the location desired by lowa-Illinois, and would minimize
the distance which lines would have to run to the switch gear and
then run back to Dubuque Street, however, because no final decision
regarding the disposition of the Black Rawl: mini -park has been made,
this site offers a significant disadvantage. If the Black Hawk mi.ni-
park were to stay public open space, this location would be ideal.
However, should the Council decide to sell the Black hawk mini -park
for private development, the utility equipment at this location would
decrease Tile salable size of the parcel. A narrow alleyway containing
the equipment and sufficient space to get into the equipment for
S G'ri Cl` would have to be created at the south end of the site.
Site 2: Site 2 would locate the utility equipment adjacent to the alley at
the north edge of disposition parcel 65-4, which has been selected
as the site fora new library. Use of this site is less desirable
from the standpoint of lova-Illinois, because certain circuits would
have to come down the alley to the switch gear and then return to
Dubuque Street, increasing the total length of such circuits. 'Phis
site offers the additional disadvantage of reducing the total surface
arca on the site which could be built on for the library. Because
of Library Board's strong desire to have as much of the library floor
space on the ground floor as possible, tiny decrease in surface arca
of this site would be undesirable to the Library Board. however,
facilities for loading at the alley, similar to the arrangement at
Plaza Centre One, will be necess;ny and a portion of this space might
he utilized for installation of the electrical switch gear.
Site 3: Site .3 would locate the switch gear on block 64 in, or adjacent to, t
parking ramp to be constructed on that block. ']'his site is considerably
removed from the location in which the switch gear is needed, ;Ind would
require running circuits to it and back to Dubuque Street. 'Phis site
would also locate the switch gear on a block anticipated to have
nearly 100;. building coveraitc. 'Ibis would probably require that the
electrical switch gear be located in the parking ramp. Such a location
would somewhat reduce the usable space within the parking ramp but the
number of parking spaces lost would be sncill.
4. The switch gear location on lots 83 told 84 poses to problem similar to that on
block 64. Blocks 53 and 84 will he nearly 1011`6 covered by buildings. '11tere
niay be designed irregularities on the Clinton Street face of .lie development
and there may be a mid -block penetration for truck loading facilities. however,
neither of these locations seems particularly desirable. It will be possiblc
to locate the utility equipment in the parl,inh r;nnp. It m;iy also be possible
to locate tilt• necrss;uy utility equipment in ;i row next to the parking ramp un
C,
Neal Berlin
December 9, 1977
Page 3
the Capitol Street right -of -wary.
•
5. In addition to locations for the two sets of witch gear, is will be nese:;nary
for Iowa -Illinois to find locations for several transformers. one transformer
call probably be sited with each set of switch gear. for the development on
83-84 additional transformer locations may he necessary. it will also be
necessary to locate transformers somewhere near the alley in block 82, and at
sonic location to serve the development on block 64.
6. Iowa -Illinois would prefer surface mounted switch gear and transformers. liecause
of the space requirements, in all likelihood, those installations would have to
Ile located on public property. We have discussed underground locations, rooftop
locations, and other alternatives. Iowa -Illinois is prepared to discuss this
matter with the City Council. 9ne staff and Iowa -Illinois are scheduled to
discuss this with the City Council on Monday, December 12.
1
PG/ssw
12 •
12/9/77
ORDINANCE NO.
AN ORDINANCE TO REQUIRE THE IOWA -ILLINOIS GAS AND
ELECTRIC COMPANY AND THE AMERICAN TELEPHONE AND
TELEGRAPH COMPANY TO MOVE CERTAIN OF THEIR FACIL-
ITIES WITHIN THE CITY OF IOWA CITY, IOWA, AND TO
INSTALL THEM UNDERGROUND.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF IOWA CITY,
IOWA:
SECTION I. PURPOSE. The City Council rinds that the public interest
requires that all facilities and wires used in supplying gas, electrical,
and communication services in the Iowa City central business district shall
be placed underground, except as otherwise provided in this ordinance.
SECTION II. DEFINITIONS. The following definitions shall apply to
this ordinance.
A. Utility or Utilities shall mean and include, but not be limited to,
any gas, electrical or communications services and all persons providing
the same.
B. District shall mean and include the area in Iowa City, Iowa,
specifically described in Section III.
Section III. DISTRICT. The term "District" shall mean certain
territory located in Iowa City, Iowa, and described as follows: The area
limited on the North by the center line of Washington Street, on the East
by the center line of Linn Street, and on the South by the center line of
Court Street, and on the West by the center line of Madison Street.
SECTION IV. ICE. .
A. Notice to the Iowa -Illinois Gas and Electric Company: Pursuant
to Ordinance No. 2169, Section 5, and Ordinance No. 2170, Section 4, ordinances
of the City of Iowa City, Iowa, you are hereby notified that the City of
Iowa City requires that you relocated all your gas and electrical installations
within the district, except as otherwise exempted, to appropriate underground
locations, all to take place in conjunction with urban renewal construction.
All utility installations shall be expeditiously relocated underground upon
notice from the City, and shall be completely installed by the time that urban
renewal construction in the district has been substantially completed. All utility
installations within the district shall be installed only upon the written
approval of the City Engineer.
B. Notice to the American Telephone and Telegraph Company: Pursuant
to Ordinance No. 502, Section 3, last codified as Chapter 1J, Section 3, 1951
Code of Ordinances of Iowa City, Iowa, you are hereby notified that the City of
Iowa City requires that you relocate all your communications installations
within the district, except as otherwise exempted, to appropriate underground
locations, all to take place in conjunction with urban renewal construction.
All utility installations shall be expeditiously relocated underground upon
notice from the City, and shall be completely installed by the time that
urban renewal construction in the district has been substantially completed. All
utility installations within the district shall be installed only upon the
written approval of the City Engineer.
C. Notice to Utility Customers within the District:
1. The utility shall nrtify both the customer and the City in
writing once the underground service is available. Within ninety days from
the date of .ification, all utility custom*ithin the district
shall remove their above -ground utility installations and replace them
with under -ground installations, unless granted an exemption pursuant
to section V of this ordinance.
2. All such above -ground installations not so removed within ninety
days from the date the utility has given the notice specified in section
Ic(C)(1) above may be removed in accordance with terms of the Iowa City
Administrative Code, or other applicable law. The costs of such removal
may be assessed against the owner of the property.
3. Ninety days after the date the utility has given the notice
specified in Section IV(C)(1) of this ordinance, no utility shall be
required to give utility services to its customers within the district
if they have not converted their above -ground utility installations
to underground installations, or obtained an exemption.
SECTION V. EXEMPTIONS. The provisions of this ordinance shall not apply
to the following installations:
A. Poles used exclusively for police and fire alarm boxes, traffic
control facilities, and any similar municipal equipment, except that
connecting wiring shall be underground.
B. Poles used exclusively for street lighting, except that connecting
wiring shall be underground.
C. Service terminals installed above ground used to distribute
communication, gas or electric service in underground systems.
D. Any ins ation may be exempted from th equirements of this
ordinance in writing by the City Engineer. The City Engineer shall serve any
denial of a requested exemption upon the party requesting the exemption by
certified mail, return receipt requested. Any party denied an exemption may
appeal the denial by filing a written statement of appeal, which statement
shall contain the reasons for the appeal, with the City Clerk within ten days
from the receipt of the denial. Any person filing a timely appeal shall be
granted a hearing before the City Council.
At the hearing, the Council shall consider the following factors in
deciding the appeal:
(1) technical necessity;
(2) whether the cost of undergrounding a specific component of a
system is unreasonably large in comparison to the cost of undergrounding
the system as a whole; and
(3) whether the cost of undergrounding all or part of a utility
customer's connecting wiring or other equipment is unreasonably large when
compared to the public benefit that would result from undergrounding the
said connecting wiring or other equipment.
(4) any other relevant factor.
In making this decision, the Council shall keep in mind the general policy in
favor of undergrounding all utilities in the district.
SECTION VI. The City Clerk is directed to mail a copy of this ordinance
to each Iowa City franchise holder by certified mail, return receipt requested.
SECTION VII. REPEALER. All ordinance or parts of ordinance in conflict
with the provisions of this ordinance are repealed, except that nothing in this
ordinance shall be deemed to repeal any part of any Iowa City franchise
ordinance effecting gas, electrical or communications installations and
facilities.
SECTION VIII. SAVINGS CLAUSE. If any section, provision or part of this
ordinance shall be adjudged invalid or unconstitutional, such adjudication shall
not affect the validity of the ordinance as a whole or any section, provision, or
part thereof not adjudged invalid or unconstitutional.
SECTION IX. EFFECTIVE DATE. This Ordinance shall be in effect after its
final passage, approval and publication as required by law.
It was moved by and seconded by
that the Ordinance be finally adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
Balmer
deProsse
Foster
_ Neuhauser
Perret
Selzer
-- Vevera
MAYOR
ATTEST:
Ci'ty---Cl er
First Consideration
Vote for passage:
Second Consideration
Vote for passage.
Date of Publication:
City of Iowa City
DATE: December 9, 1977
TO: Members of CPCC
FROM: Rick Geshwiler vv --
RE: Changed time of meeting
CPCC will meet at 12:00 p.m. on Wednesday, December 14, 1977 in the
City Manager's Conference Room.
The agenda will be:
1. Approval of minutes for November 10, 1977
2. Selected Issues and Alternatives
The meeting with the Library Board has been postponed.
44239
0
COMUNITY DEVELOPMENT ACTIVITIES
PROPOSED FOR
CODAIUNITY DEVELOPMENT
BLOCK GRANT PROGRAM
FY '79
(July 1, 1978 to June 30, 1979)
Prepared for City Council Public Hearing
December 13, 1977
by: Department of Community Development
4ca3g
PROPOSED COMMUNITY DEVELOPMENT PROJECTS
to be federally funded with $2,130,000
of Community Development Block Grant Funds
during FY 179 (July 1, 1978 -June 30, 1979)
NEIGHBORHOOD IMPROVEMENT PROGRAMS: These programs will be implemented within the
designated CDBG program area (map attached).
1. Housing Rehabilitation . . . . . . . . . . . . . . . . . . . . . .$272,000
This program will provide both technical and financial assistance to low
and moderate income homeowners who currently reside in substandard units
because of personal financial constraints. At the same time, the program
will upgrade the community's housing stock so all units meet Minimum Housing
Standards, thus revitalizing deteriorating neighborhoods and conserving
the existing housing -supply.
The budgeted amount will provide 40 grants or forgiveable loans, of up to
$5,000 each, during FY 179. In addition the staffing will be budgeted to
not only administer the 40 CDBG funded rehabilitation projects but also
help homeowners secure rehabilitation funds through HUD's 312 loan program.
2. Minimum Housing Code Enforcement . . . . . . . . . . . . . . . . .$ 96,400
The goal of'this program is to control the physical quality of rental housing
units within the central corridor of the City, ensuring that accommodations are
maintained in a safe and sanitary condition in accordance with applicable codes
and ordinances.
A program of systematic inspection of all renter -occupied dwelling units in
the central area of Iowa City was begun in 1976. In addition, owner -occupied
single family dwelling units were inspected upon request. In each case a written
inspection report, citing code violations, is sent to the property owner and code
compliance enforced within one year through Appeals Board and court cases if
necessary. A certificate of compliance is issued when the structure meets
code requirements. Also rental permits are issued to all rental units complying
with existing codes and ordinances. Several inspection visits are often
necessary, but voluntary compliance occurs in 90-95% of the cases. The program
will continue.
3. Ralston Creek Flood Control . . . . . . . . . . . . . . . . . . .$686,000
The goal of this project is to control the volume of water flowing into
Iowa City via the north branch of Ralston Creek by the construction of a
dry -bottom dam, stormwater detention facility in Hickory Hill Park.
Funding has been budgeted to pay for the construction of a dry -bottom dam in
Hickory Hill Park following the completion of a thorough Environmental Review
of project impacts which document more benefits than negative impacts. The
dry -bottom dam will be carefully designed to blend into the existing landscape.
It is to appear to be an extension of the hills and ridges already in Hickory
• -2-
0
Hill, rather than an uncompatible intrusion. The storage dam will be able to
temporarily hold 660 acre feet of water. Outflow from the dam will be controlled
by a pipe.
4. Neighborhood Site Improvement . . . . . . . . . . . . . . . . . .$220,000
The site improvement program is intended to upgrade a neighborhood through
repair of sidewalks and alleys, tree planting and general public improvements
which will revitalize the entire neighborhood environment. During the past
year, neighborhood meetings in the Longfellow School area generated a number
of proposals which are now being implemented. Projects include sidewalk and
alley repair, bus benches, tree planting and a mini -park at Longfellow School.
This program will be expanded to other neighborhoods within the CDBG program
area during FY 179. $15,000 has been specially earmarked for a tree planting
program.
PROGRAMS FOR HANDICAPPED AND ELDERLY: These projects serve all the handicapped and
and elderly residents of Iowa City.
1. Senior Center . . . . . . . . . . . . . . . . . . . . . . . . . .$500,000
During FY 178 CDBG funds were used to acquire the Old Post Office (at the
corner of Washington and Linn Streets) to be developed into a multi-purpose
senior center. During FY 179 CDBG funds are budgeted to rehabilitate the
structure into a useable facility.
The goal of this program is to develop a community center for senior citizens
and to coordinate programs, activities and services to meet their needs in one
convenient, readily accessible location. The facility and services will be
designed to provide accessibility to physically handicapped senior citizens.
Programs and services will be designed and available for all older persons of
Iowa City regardless of income levels and educational and social backgrounds.
2. Architectural Barrier Removal Program . . . . . . . . . . . . . .$ 55,000
The goal of this program is to continue the architectural barrier removal
program which eliminates barriers in City -owned facilities. Projects
currently identified will be completed. New alternatives for making the
Civic Center barrier -free will be identified and implemented if possible.
Curb cuts throughout the community will be made.
PLANNING AND PROGRAM ADMINISTRATION:
1. Human Needs Plan . . . . . . . . . . . . . . . . . . . . . . . . .$ 13,530
Johnson County Regional Planning (JCRP) is completing a Human Needs Plan to be
coordinated with Iowa City's Comprehensive Plan. For years citizens have com-
plained about the types of human services funded or unfunded in Iowa City.
JCRP is identifying current service providers and resources, reviewing
population needs, and therefore providing the City Council and other funding
agencies with the types of information they need to make sound programmatic
decisions.
The City signed a contract with JCRP last year and they have been progressing
on schedule with data gathering and report preparations. This project is
scheduled to be completed March 1979. The budgeted amount was agreed upon in
the original contract.
2. CDBG Administration . . . . . . . . . . . . . . . . . . . . . . . $140,000
In order to assure that CDBG programs are carried out in an organized and
professional manner, HUD allows up to 15% of the total grant amount to be
allocated for administrative costs. The administrative budget provides
staff and supplies to manage the planning, program development, and program
implementation of CDBG activities, insuring that they comply with state, federal
and local regulations, monitoring them so that they are completed in a
satisfactory manner within an acceptable time span, and coordinating them so
that activities are not duplicated and the end result provides comprehensive
improvement in the designated target areas of Iowa City.
3. Housing Assistance Plan . . . . . . . . . . . . . . . . . . . . .$ 15,000
During the program year of FY 179, one person will be assigned the responsibility
to review the housing needs of low and moderate income people in Iowa City, to
evaluate the programs available to meet those needs, and to develop justified
recommendations to the City Council regarding programs to be implemented to
meet the needs of low and moderate income families in Iowa City.
One of the requirements for receiving CDBG funding is to plan and carry out a
unified Housing and Community Development Program. The Housing Assistance
Plan surveys the existing housing stock, assesses the needs of low and moderate
income persons residing or expected to reside in Iowa City, and states goals
and objectives the City has adopted to meet the identified needs. Such a plan
is required by HUD.
4. Downtown Redevelopment . . . . . . . . . . . . . . . . . . . . . .$ 29,000
The administrative costs incurred as Iowa City's Urban Renewal program is
completed are to be funded with CDBG funds. Public and private development
is planned to take place during FY 179. Project Iowa R-14 will be officially
closed out in January, 1978. Staff monitoring and supervision of the public
and private development activity during FY 179 will include: (1) City Plaza
construction, (2) Downtown Streetscape design of Capitol and Washington Streets,
(3) Land disposition agreements monitoring to insure compliance with the contract
terms, (4) Parking structures on Blocks 83 and 64 construction and design, (5)
Commercial relocation assistance and payments for occupants of the Clinton Street
Mall.
S. Contingency . . . . . . . . . . . . . . . . . . . . . . . . . . . $103,070
Because many of the community development projects have not been thoroughly
designed (no specification yet developed) a contingency is needed to cover
program overruns.
It is also understood that as energy conservation programs are developed, CDBG
funds might be an appropriate funding source.
IROPOSED FY '79 CDBG BUDGIP
FUNDING AVAILABLE: $2,130,000
Neighborhood Improvement Programs
1. Housing Rehabilitation
2. Minimum Housing Code Enforcement
3. Ralston Creek Flood Control
4. Ralston Creek Floodplain Hsg. Acquisition
S. Neighborhood Site Improvements ($ tree pint.)
6. Traffic Controls and Buffers
7. Conversion of SF Dwellings into Duplex
B. Routine Maintenance for Ralston Creek
Programs for Handicapped and Elderly
1. Senior Center
2. Architectural Barrier Removal Program for
Buildings in Public Use
Other Pro¢rams
1. General Program Administration
2. Housing Assistance Plan
3. Downtown Redevelopment
4. Solar Energy Use
S. Energy Conservation
6. Tree Planting
7. Human Needs Plan
8. Spouse Abuse
9. Bus Shelters
Contingency
Proposals
for
FY 179
CCN
Recommend.
for
FY 179
Council
Defined
Budget for
FY 179
$ 272,000
$ 272,000
$ 272,000
118,000
60,000
96,400
686,000
686,000
686,000
235,000
0
0
205,000
205,000
220,000
120,000
0
0
40,000
0
0
145,325
0
0
750,000 1 500,000 1 500,000
55,000 1 55,000 1 55,000
140,000
140,000
140,000
15,000
15,000
15,000
29,000
29,000
29,000
11,500
0
0
65,000
0
0
22,000
22,000
0
13,530
13,530
13,530
30,000
0
0
10,000
10,000
0
200,000 I 122,470 I 103,070
$3,162,355 1$2,130,000 1 $2,130,000
City of Iowa
DATE: December 8, 1977
TO:
Neal Berlin,
City Manager and
the City Council
FROM:
iiugh A. Mose,
Transit Manager
..i''
RE: Saturday Service to Hawkeye Apartments
We have been approached by several residents of the University's
Hawkeye housing area concerning evening bus service on Saturdays. This
area is served by Cambus Monday through Friday evenings, but Cambus does
not operate at all on Saturday.
Although it would be difficult to add a special Hawkeye bus, it would
be possible to serve the area on Saturday evening; with an extension of our
West Benton route. This bus would simply run from llark IV over through
the Hawkeye complex before returning to Iowa City. The driver would be
hard-pressed to 111.1'W this trip on his 5 minute layover at Mark IV, but the
lack of traffic and lower passenger volumes on Saturday evening should allow
him/her to easily get back on schedule.
It is therefore requested that Iowa City Transit be allowed to begin
providing this Saturday evening Hawkeye service. The only additional cost
will be for the few extra bus -miles, and ridership will definitely be
enhanced.
cc: R. Plastino
`k' 2' 7`-d7
0 city of Iowa Ci#
DATE: December 8, 1977
TO: Neal Berlin, City Manager and the City Council
1, r
FROM: laugh A. Mose, Transit Manager P(
RE: Free Elderly & Handicapped Service at Night
Iowa City Transit currently offers free transportation to elderly
and handicapped persons weekdays from 10:00 am until 2:00 pm, and all
day Saturday. Overallridership is moderate during these off-peak hours,
and the free pass program benefits a large number of riders without
sustantially reducing our revenues.
In keeping with this philosophy, it is requested that free elderly
and handicapped service be provided in the evening also. Starting at
6:30 pm persons with Medicare cards or the City's E & It passes could be
carried free of charge. During winter weather it. is doubtful that a
large number of elderly and handicapped would be riding at night, but
when the weather improves in the Spring, this program should be added
incentive for evening ',us usage.
cc: R. Plastino
L1.2q_./
Neal Berlin, City Manager
Parks and Recreation Commission
Vacancies
1]
Dennis Showalter, Director
November 30, 1977
Dr. DeWayne Craig of the Recreation Education Department at the University
has applied for one of the vacancies on the Parks and Recreation Commission.
I think he has also applied at,least twice previously.
I understand that there may be.some.reluctance on the part of the Council
to appoint someone to the Comnj$sion from the Recreation Education staff,
but I would certainly welcome the expert advice and assistance he could offer.
Most of the Recreation Education staff live outside the city limits and
aren't eligible.
/ef
0 0
City of Iowa City
5i A .. w
111: 11
DATE: December 8, 1977
TO: Ralston Creek file
FROM: Dick Plastino, Director of Public Works ')
RE: Minutes of the Ralston Creek Coordinating
December 7, 1977
Persons in Attendance:
Jim Hall
Connie Lane
Jane Jakobsen
Glenn Boutelle
Helen Kavanaugh
Sue Young
Dick Plastino
Bruce Glasgow
1) ---1
Committee meeting of
Five subjects were covered during the meeting. The meeting was primarily a
status report of various aspects of the Ralston Creek Watershed Management
Plan.
The legal opinion on the south branch detention structure has been completed
and has been sent to John Hayek for final review before submittal to Neal
Berlin. Bob Bowlin's interpretation is that the south branch can be run
separately from Hickory Hill dam for environmental purposes. The only way
to determine whether an impact statement is needed on the south branch is to
do an environmental review record. A contract with Stanley Engineering has
been prepared and will be submitted to Council for approval upon the City
Manager's notice to proceed.
The four interim projects have been delayed due to winter weather and will
be commenced during springtime. The contractor has asked for payment for
materials on site. This request has been denied due to slowness of progress
on the projects.
The Park and Rec Comnission meeting will be meeting with the Public Works Director
and Bill Lindley on December 14 in Room A or 8 at the Recreation Center. The
Primary topic of discussion will be the Hickory Hill detention site.
Maps were presented indicating the Hickory Hill detention site. A status report
was given on land acquisition procedures. The City has hired an appraiser who
is preparing land values for both property acquisition and flooding easements
from the north branch detention structure. Eugene Meade has asked the City's
interest in purchasing 80 acres directly north of Hickory Hill Park. The City
appraiser will add this to his appraisal at a very modest additional cost.
The Regina School Board has taken a stand of refusing to consider selling either
20 acres or 40 acres of land. The City Council will receive land value report
from the appraiser approximately January 1. The City Council will have to make
a determination of whether to attempt to negotiate with Regina or whether
condemnation will be necessary.
4af'3
RCCC Minutes •
Page 2
The final report on the Ralston Creek Watershed
December 1 and it has not been completed. It is
Engineering has purchased Powers and Associates
job. It was indicated this would be beneficial
Ralston Creek Watershed Management Plan since Ed
Engineering.
ILJ
Management Plan was due
rumored that Glenn Shoemaker
and they will take over the
from the standpoint of the
Brinton works for Shoemaker
There was further discussion about the fear of dams breaking and how people
downstream from Hickory Hill might react. Bruce Glasgow felt that a darr
would be politically unpopular due to the recent dam disasters in Georgia.
Public Works indicated the choice seemed to be between the miniscule chance
of a dam breaking versus the sure probability of flooding.
There was further discussion about various aspects of the Hickory Hill dam
such as subdivision development, Seventh Avenue extension, and other subjects.
The meeting was adjourned.
Respectfully submitted,
. Ylastino
of Public Works
City of Iowa City
MEMORANDUM
DATE: December 8, 1977
TO: Neal Berlin and City Council n
FROM: Richard J. Plastino, Director of Public Works`
,\,,
RE: Equipment Expenditures in the Street Division
The type of equipment to be purchased in this budget year was determined about
September of 1976. In the interim a new Street Superintendent has been hired.
His work systems and procedures are considerably different and he would like to
reallocate equipment purchases to purchase different types of equipment. He will
actually spend less money but will end up with a different assortment of equipment.
$83,000 is presently allocated for equipment
to purchase the following equipment:
Tow type asphalt distributer
Pug mill
Backhoe attachments
Wing plow
25,000 GVW flatbed truck
The Street Superintendent wishes
$20,000.00
25,000.00
5,000.00
3,000.00
18,000.00
71,000.00
It will be noted that the total savings over the budgeted amount is $12,000.
The major item of concern to Council may be the tow type asphalt distributor and
the pug mill.
Council recently passed a resolution authorizing oiling of dirt streets once a
year. This past summer this was done by contract but it creates disruptions in
our work schedule since we must grade and gravel the street at the convenience
of the contractor. In addition we feel we are paying a very high price for road
oil. We believe it can be done at a lower out-of-pocket cost with Street Division
crews. If Council concurs we do want to purchase the tow type asphalt distributor.
The pug mill is also an important purchase. Through past practice most contractors
in town have come to rely on the Street Division for asphalt patches on all street
excavations. For several years the local asphalt plant has shut down in October
or November and the Street crew patches with a product called "cold mix".
Typically this product does not hold up well and heaves under traffic and frost
conditions. An example of a cold patch can be seen in the westbound lanes of
Burlington just east of Summit. Typically all cold patches put in in the winter
must be ripped up and replaced with hot mix in the summer. The pug mill would
be a small capacity machine which would produce an adequate quality hot mix so
that the street crew could patch street excavations with hot mix. We feel that
the small volume of hot mix produced by this machine would present no competition
to the local asphalt plant.
4/-;t 4/5Z
It will also be necessary to budget $7500 in the FY79 Budget to purchase
a 10,000 gallon oil tank.
public Works would like to proceed ahead with the purchases outlined above.
If there are additional questions Public Works would be pleased to present
these in more detail at an informal session.
cc: Craig Minter
• City of Iowa City
DATE: December 7, 1977
TO: Neal Berlin and City Council /
FROM: Eugene A. Dietz, City Engineer
RE: South Gilbert Street and Scott Boulevard: Funding and Cost Analysis
The following is a list of recommended project alternatives for use of Federal
funds as they relate to South Gilbert Street and Scott Boulevard:
1. The South Gilbert Street project starts just north of Highway 6
and runs southward just west ut the Country Kitchen until it
interconnects with Sand Road immediately south of the Rock Island
Railroad tracks;
2. The Scott Boulevard project would be the phase from Highway 6
to Muscatine Avenue;
3. If the Scott Boulevard project is favored, it would be desirable
to ultimately connect the facility between Muscatine Avenue and
Local Road. However, due to planning considerations (letter from
Richard Blum, Comprehensive Pian Coordinating Committee) it is
desirable to delay this phase for future consideration;
4. Assuming that design and construction observation would be done
by City staff, both projects could not be done concurrently.
The following table relates project costs as well as the Federal and City share
of these costs. The Federal fund availability is based on the recommendation
from the Iowa Department of Transportation on what the City may reasonably
request based on their present allocation provisions and are as follows:
Total Project Cost
Federal Funds
City Share
South Gilbert Street
$1,374,000
962,500
411,500
Scott Boulevard
$850,000
595,000
255,000
It should be noted that the maximum Federal funds available are 5860,000—
$962,500 depending on the exact conditions present. Both projects cannot
be constructed using Federal funds.
545
0 0
City of Iowa City
MEMORAND M
DATE: December I 197
TO: Neal Berlin, City Manager
FROM: Mike Kucharzak, Director, Housing B Inspection Service
RE: Housing Appeals
The Housing Commission met the evening of Wednesday, November 30th. o
discuss the Housing Occupancy and Maintenance Code. I was invited by
the chairman to present the facts regarding the status of the Board of
Appeals for the Housing Code and the importance of trying to fill these
vacancies to permit proper enforcement of the City ordinance. After
considerable discussion about the role of the Appeal Board, its admin-
istration, powers, duties, etc., the Housing Commission members agreed
to consider adding the duties of Housing Appeals Board to their present
tasks and agreed to take formal action on this item at their next
regularly scheduled meeting Wednesday, December 2nd.
The tone of the commissioners present was basically favorable to the
concept of serving as the Board of Appeals however, a few commission
members wanted to examine the appeals now on file along with the record
of the previous Board of Appeals.
The Board also felt that prior to voting on this action they would like
a brief presentation from Richard Pattschull, the former chariman of the
Building Board of Appeals.
After the December 7th. meeting, should the Housing Commission give
favorable consent to serving as the Board of Appeals, two things would
happen: first, we would ask the Council to assign the additional duties
of appeals to the Housing Commission and perform the necessary formal
change in the scope of duties assigned to the Housing Commission to
enact this appeal function. Secondly, the Department of Housing and
Inspection Services would immediately again begin systematic inspections
that have to date been held in abeyance pending the outcome of a quorum
for the Board of Appeals.
If the timetable holds out I would then be asking the attorneys office
to provide in-service training to the Housing Commission members on the
roles, duties, and performance of an Appeal Board prior to their actually
hearing any cases. This then would eatable the Board to begin hearing the
first appeals as of the first of the new year. I feel this timetable is
realistic and although not ideal will not cause us any additional delays,
but rather will probably be the most expeditious method to again achieving
a quorum.
I also wish to remind you that we are still needing an Appeals Board for
the Building Code and therefore must continue to advertise for these vacan-
cies however, inasmuch as no appeals are pending on the Uniform Building
Code the need is not urgent. The Uniform Building Code does outline very
specific requirements for membership on the Board of Appeals and will still
4,LQ ��
U
Memo to: Neal Berlin From: Mike Kucharzak
0
Re: Housing Appeals 12/1/77 page 2
place us in a position of potential conflict with Urban Renewal activities.
Hopefully within the next few months things can be worked out so again we
have the necessary tools to properly administer the Council adopted codes
and ordinances.
OClty of Iowa chp
MEMORANDUM -
DATIS December 5, 1977
TO: Chairpersons of Iowa City Boards and Commissions, Department Heads,
FROM: Dennis Kraft, Director, Department of Community Development
RE: Iowa City Comprehensive Plan.
With the completion of background studies, analysis of citizen concerns,
and identification of the major issues and alternatives, the comprehensive
plan is going into high gear. Adoption of the plan and the new Zoning
Ordinance by the City Council is scheduled for April 25, 1978. This
deadline requires adherence to a strict time schedule by all those con-
cerned with developing the plan alternatives and final documents, as well
as boards, commissions, and citizens who wish to comment on the alterna-
tives and the final plan.
Comprehensive Plan Schedule and Work Program:
December - January 6:
Advanced planning staff develops plan documents with a number of
alternatives for land use, traffic ways and community facilities.
Each plan alternative will include a brief statement on the basic
policies involved and the principal differences and their effects.
In addition a new draft zoning ordinance will be developed, with
a summary of major departures from the present zoning ordinance.
January 12:
Comprehensive Plan Coordinating Committee (CPCC) approves alternative
plan documents for distribution.
January 18:
Alternative Plan document mailed to all citizens
January 23 - 27:
CPCC holds five neighborhood meetings for discussion of plan alter-
natives.
February 2:
CPCC recommends preferred alternative to the Planning and Zoning
Commission for adoption as plan and zoning ordinance.
February 17:
Distribution of recommended plan documents to citizen groups.
February 23:
Planning and Zoning holds Public Meeting on plan.
March 9:
Planning and Zoning recommends plan to the City Council.
41-L07
0 0
March 24:
Final Man recommendation mailed to all citizens.
April 4:
City Council holds Public Hearing on plan.
Major 'Times for Response
January 18 - February 1:
All comments on preferences for alternatives must be received by CPCC
by January 30, 1977. If your commission does not regularly meet during
that time, please arrange a special meeting to discuss plan alternatives.
February 17 - March 2:
All comments on final plan document must be received by Planning and
Zoning no later than March 2, 1978.
It is essential that all major problems be resolved (if possible) before
the final plan goes to the City Council. If CPCC, Planning and Zoning,
and city staff do not receive any comments on the plan from your board,
department or group by Febuary 1, 1978 (for alternatives) and March 2
(for recommended plan), we will assume that you are satisfied with the
document.
The Comprehensive Plan Documents
A. Land Use Plan Showing:
1. Location and intensity of uses
2. Community Facilities
- Existing and proposed
- Expanded and deleted
3. Trafficways
- Existing, proposed, deleted.
4. (lousing plan - showing distribution of densities
5. Environmental Review Report
G. Growth sequencing and annexation
7. Implementation of the plan
B. Zoning Ordinance
C. Zoning Map
We realize that time is short; your cooperation in getting your comments
to us fast will be greatly appreciated.
Written comments are preferred and should be addressed to:
Dennis Kraft or Rick Geshwiler
Dept. of Community Development
Civic Center, 410 E. Washington St.
Iowa City, Ia. 52240
If you hnve any questions call: Marianne Milkman, 354-1800 Fxt. 316
For Department (leads
The advanced planning staff will hold weekly meetings at 10a.m. on Mondays
in the City Manager's Conference Room. Each Friday a memo will be circulated
giving the main discussion items for the meeting. Please attend when appro-
priate as your input is essential for producing a realistic plan document.
I
0 0
MINUTES OF STAFF MEETING
November 30, 1977
The City Manager announced that there would not be an informal Council meeting on
December 5 since three of the Council members will be out of town. After some
discussion with the staff, it was determined that it would be necessary to have
a formal Council meeting on December 6. The staff was advised that only necessary
items should be placed on the agenda.
The Director of Parks and Recreation discussed closing the Recreation Center pool
on December 26 and again on January 2. (Later it was determined that Recreation
would prefer to be open and therefore will remain open on those dates.)
The Director of Public Works advised the staff that starting December 5 newsprint
will be picked up. Newspapers should be put in bags or boxes or tied into bundles
and placed on the curb along with refuse. A week later the City will begin a trial
recycling project of picking up aluminum and steel cans in the Normandy Drive area
of Iowa City.
The City Manager adviseu he has received CTIP input only from the Police Chief.
Others were encouraged to turn in their input.
The subject of Risk Management will be postposed until the staff meeting of December 7.
The Employees' Assistance Program was briefly discussed. Sophie Zukrowski has
put together a list of questions which have arisen. This list will be distributed
before the staff meeting next week when this subject will again be discussed.
Feedback information from the referral service was also discussed. The City Manager's
secretary was requested to set up a meeting to include the Human Relations Director,
Personnel Specialist, Civil Rights Specialist, the Administrative Assistant, and
the City Manager.
Prepared by jcza
Lorraine Saeger
42-49
MINUTES OF STAFF MEETING
December 7, 1977
The departmental referrals from the formal meeting of December 6, 1977, were
discussed and distributed to the department heads (copy attached).
The City Manager reminded the staff that budget revisions should be returned
to his office by Thursday or Friday at the latest.
DEPARTMENT
REFERRALS
DECEMBER 6 COUNCIL MC1:71NU M"IAL
W
LU
a WN
ac
DATE
REFERRED
DATE
m§
COMMENTS/STATUS
SUBJECT
REc D
TO
DUE
m
0
0
W ¢
-
The Riverfront Commission recommende
The
12/6
CON51 DEV
$6,000 be set aside for Napoleon Tow
site.
Is this amount included in their bud
et?
utilized for Research and Developmen
?
Public Hearing for Pzazz liquor was
set for December 20.
12/6
POLICE
Public Hearing for CDRG funds was
set for December 13.
12/6
COMM DEV
Status of temporary signals for Hwy
Memo to Council
6-218-1?
12/6
PUB WRKS
—Meeh:!**, Regina School &4 as Soo
I//��bYY1�
•
as appraisals are in. v7
PUB WRKS
Report to Council new informaion
E
re: Energy Code as soon as it become
1st consideration of the Uniform
Plumbing Code Ordinance for Dec 13
12/6
HOUSING
Qativg
Rezoning Barker b Barker property
3rd consideration for Dec 13
12/6
POLICE DEPARTMENT
Monthly Report
November, 1977
General:
r�
Police Department activities slowed somewhat during November.
A total of 2,192 citizen generated requests for service was
received and 2,219 arrests effected or citations issued. The
rate of accidents dropped slightly during the month, while
other reported violations dipped somewhat in almost all
categories.
Animal Shelter activities followed the same pattern of decline
as noted in the Police Department. Statistical compilations
are attached.
Two new employees were hired during November. Gerald Knock
and Bruce Bartels were employed as officers to fill position
vacancies within the Department.
44SO
.COMPLAINTS RECEIVED BY POLICE
1. CRIMINAL HOMICIDE
2. RAPE
3. ROBBERY
4. ASSAULT
5. BURGLARY
6. LARCENY
7. AUTO THEFT
8. OTHER ASSAULTS
9. FORGERY AND COUNTERFEITING
10. EMBEZZLEMENT AND FRAUD
11. STOLEN.PROPERTY
12. WEAPONS
13. PROSTITUTION
14. SEX OFFENSES
15. OFFENSES AGAINST FAMILY AND CHILDREN
16. NARCOTIC DRUG LAWS
17. LIQUOR LAWS
18. DRUNKENNESS
19. DISORDERLY CONDUCT
20. VAGRANCY
21. GAMBLING
22. DRIVING WHILE UNDER THE INFLUENCE OF LIQUOR
23. VIOLATION OF ROAD AND DRIVING LAWS
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1
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1 10
0
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0
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58
77
162
171 1 60
181
146
44
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351
0
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0
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1
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0
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0 0
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113
6
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0 1
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1 1 1
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I O —
23
32
62
76
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88155
X64 I52
1641—
4p
18
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111 25114
6 10
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1 1
0 1 0 1x' 0
0 1
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028
1857
085125781252112381218624912326�360�2192,
ARRESTS P.ADE BY POLICE
1. CRIMINAL HOMICIDE
2. RAPE
3'. ROBBERY
4. ASSAULT
5. BURGLARY
6.LARCENY - THEFT
7. MOTOR VEHICLE THEFT
8. OTHER ASSAULTS
9. ARSON
10. FORGERY AND COUNTERFEITING
11. FRAUD
12.
13. STOLEN PROPERTY Buying, Receiving, Possessing
14. VANDALISM
15. WEAPONS Carrying, Possessing �, etc.
16. PROSTITUTION AND COMMERCIALIZED VICE
17. SEX OFFENSES
18. NARCOTIC DRUG LAWS
19. GAMBLING
20. OFFENSES AGAINST THE FAMILY AND CHILDREN
21. DRIVING UNDER THE INFLUENCE.
22. LIQUOR LAWS
23. DRUNKENNESS
24. DISORDERLY CONDUCT
ttrI���0
0
0
O
I O 0 I 0
I p
0 0 I
O
o l
o
l 0 0(
0
0
0 0
1 _
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0
0
0
0 I 0 I
2
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1 3 1
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8
4
6
3 13
7
I0
0 5
7
0
2
0
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2
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8
9
15
9
12 17
L4
7
10 113 113
O
0
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0
1 i 0
0
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0 i 0
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1 0 11.
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1 0
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1 2 1 5
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14 17 '7
3
25.VAGRANCY
26. ALL OTHER OFFENSES (Dog calls, Criminal Trespass, etc.)
27. SUSPICION
28. CURFEW AND LOITERING
29. RUN AWAYS
30. TRAFFIC
31. PARKING
TOTAL ARRESTS
01
2
0
0
0 1 0 1 o
1 p
1 0 1 0 ! 0 1_
34
1 47
1_671
58
I 49 1 88 134
131
125 1 40 21 I
0
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1 0
1 0
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0 1 0 1 0
1 0
1 0
1 0 0 I 0 -
0 10 I0 1
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1 0
1 0 0 1 0
1 0
1 0 0 : 0
135
435
492
4701343
1198 1282.1297
; 247; 236;
16811207�159711820
J1297
901 1658 117411172J259a994,X877'
1907.1263x2331
12424
1369110081123j213d297(i 36k219'
!
1 1
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D� �rruplr:ll„t:17
Qi5nj
-
'I /
Cit rhnplaints--
To G, ,laiuts
ry
I q owiding Record
voluntai j (Dog's)
Pick up (L) gs)
Omer (Cats)
Stray (Cats)
j
ti
Z�—
Disposals
Dogs Adopted
Dogs Reclaitwd
Cats Adopted
Cats Reclairr
SUI DOGS
DOGS
�J
) q S
—
( �_a
I
/9(4
CUl CAT.:
�
f
A S
Y.T...^,. Dogs
Y.T.S. Cats
—3
,�_
_1
L 3 9
_ _I
(�,, I O • S O
f
_
9 SO
ACCCAIN” ftt.1 ren Ce• Rr,.
Revenue (in dollars)
Adoptions
SUI
Impourding
aohloso1J CO. -t-t5-
Tickets Issued
�}'(0 rro
LL5 S, T. Cu
6
J, a
v y-6
r9 r�, So
7&n TO
J.9y
9 r ro
IY(
Other Animals Picked Up
Raccoon
Oprosum
bits
birds, 1'a,;l
Wild, other
skunk
Livestock
Other
1
A,(
1ia�
o
—LAS
Dog, bites
Other Bites
Cat Bites
31
',1
Rabies (COrlfillff•d)
Q
Q
Dead Anijmis Pic::yd UJ
Bikes
)Dr31
i1.t�
—
HONTLY REPORT
FIRE DEPART14ENT
NOVEMBER 1977
The Fire Department responded to a total of 52 emergencies during
November. This represents an approximate 10% increase above the
previous month.
Although many of these fires had the potential for large fire losses,
fortunately they were discovered at an early stage. As a result
of early detection and immediate response the fire loss was held to
$14,607 for the month.
Inspection of outlying and Central Business District was completed
during the late part of the month.
The department will continue on with inspections of University
Buildings during the coming month.
The City Fire Marshal has scheduled inspections of all Public and
Parochial Schools during the coming month.
i,L2 Sb
• MONTHLY REPORT •
FIRE DEPARTMENT
HONTII OF NOVEMBER 1977
FIRE DEPARTMENT ACTIVITIES THIS MOFITH THIS YEAR TO DATE LAST YEAR TO DATE
FIRE• ALARI.LS
27
264
293
66
58
iF�ib7
�®
3
[. ,
.. S
r�_63
116
6
_
TOTAL MEMEIICIES
52
546
553
1'lSPFCTiO!IS
I
ML7
RTPERMITS
331
264
1
1786
180
-0
Rr45
28
rrRr=g —
iFLAMTS-30
�y{IGltcfY� t
24
I
AWNAID
154
2156
1578
FIRST AM INSTKUCTIO14
F;
22
PIMIC RELATIONS
Is
82
56 _
2
1
P. SCHOOLS
3
3
TOURS
18
72
FILLEDTIl)M
13
31
1'I.i11FIES TO FIREFIfiI1TERS
12
O
O
UJURIES TO Cl LIANS
1
8
ATR. TO CIVILIAMSO
CLASSIFICATION NO THIS
THIS
OF FIRE ALARFLS MLOSS THIS MONTH VALUATION LOSS THIS YEAR LOSS LAST YEAR
USE OF EQUIPMENT THIS MONTH
AT FIRES
THIS YEAR THIS MONTH THIS YEAR
AT FIRES AT DRILLS AT DRILLS
.,,
• � it •��
iF�ib7
�®
INA
�y{IGltcfY� t
•,
ct ,
• • DAN NOVE14BER 1`177
TOTAL TO DATE
9.6 1.,.. somber not, Lase
Fires in Buildings
20
$14,607.31
137
$186,256.50
Fine in Motor Vol
4
1,711.00
59
13,656.26
Tins in Rubbish
1
.00
24
00
Other Fires Outdoors
2
.00
64
•00
Malicious Pals@ Alum
4
.00
41
.00
Other False Alamo
1
On
22
.00
Apartrmts
2
74.00
27
30,883.00
Dwellings
7
3,379.50
52
104,958.56
Hotels - Motels
0
.00
0
.90
Other Residential
6
5,078.81
19
24,963.81
Institutions
2
nn
2
928.0'1
schools - Colleps
0
00
3
1,290.00
Public Assembly
9
0o
p
on
Stores - Offices
Manufacturim
2
p
.00
.09
18
4,458.13
Stomp
0
.00
5
12,600.09
Misoellaeeow
1
6,075.00
2
6,175.00
11
To: Robert P. Keating
Subject: Monthly Report
Date: December 2, 1977
The following is a report of the activities of the Fire Marshal's
office for the month of November 1977.
SPECIAL INSPECTION - 29
New Mercantile - 3
Remodeled Business - 2
Fraternity House - 2
Sorority House - 3
Day Care Centers - 3
Fire Escape Plans - 3
Multi -Dwelling - 4
Apartment - 5
Sprinkler Test - 2
Ila -Ion 1301 Test - 1
Flammable Liquid Tank Test - 1
PUBLIC RELATIONS - 3
Fire Marshal gave an in-service training session to members of
City Code Enforcement personnel.
Also a fire safety talk and demonstration was presented to the
Kiwanis Club members at their noon luncheon.
With the help of the Training Officer and other officers of the
department, school fire drills were completed during the month. All
schools did an excellent job of evacuation for our unannounced fire
drills. Our new pumper truck was also shown and demonstrated to the
children.
FIRE INVESTIGATION - 3
Due to the fine help of the drpartment officers the fire cause was
determined for all fires during the month.
0 0
M01THLY REPORT - FIRE MARSHAL, cont.
FOLLOW UP INSPECTIO1 - 7
Our East and Westside Stations have completed their repective
in-service inspections. Central Station has been doing a lot of
inspecting and within the next week will have the fall inspecting
completed. The more serious violations have been taken care of
by the Fire Marshal
SPECIAL MEETING, - 12
Code Enforcement - 2
Building Official - 3
U. of I. Hospital Administration - 2
U. of I. Hospital Electricians - 2
Safety Fire Equipment - 1
Attended Bi -State Meeting - 1
Completed C.P.R. Class - 1
Respectfully submitted,
/Zc.RCc W •.�""-K
ea2wrence H. Kinney
Fire Marshal
TRAINING REPS �TE MONTH OF NUVEMIIER 1971
�Sh1ft #1 Number of flours 315 Number of Drills 59
Shift #2 Number of Hours 349 Number of Drills
Shift #3 Number of Hours 236 Number of Drills 31
TOTAL NUMBER OF HOURS q0O TOTAL NUMBER OF DRILLS 154
EQUIPMENT AT DRILLS
4" (lose Truck #351 11 Truck #367 4
3" (lose Truck #354 10 Truck #369 3
21" (lose 450' Truck #360 0
1�" Hose 1400' Truck #362 11
Ft. of Booster 600' Truck #363 3
Ft. of Ladders 143' Truck #364 4
Times Pump Used 12 Truck #365 0
!lozzle Lines 12 Truck #366 6
Other Minor Equipment Resusci-Annie, axes, halligan tools, resuscitator, sprinkler systen
slides with tapes. MSA Masks, maps, ropes and salvage tools. Tool box, extinguishers,
inspection books special films, chain saw.
The Firefighters received 900 hours training with 154 drills given by the Fire Officers
and Training Officer.
The Training Officer gave four classes on protective breathing apparatus at the V.A.
Hospital assisted by Greg Kruse.
Due to the weather a tremendous amount of training was done in house.
99% of the people in the department have completed Cardio Pulminary Resuscitation.
Along with the classes , many hours were spent practicing with the Resusci-Annie
(belonging to the Civil Defense). Many thanks to Jim Ward of Johnson County
Ambulance and Pat McCarney.
The Training Officer attended a class on personnel problems held by the M.E.C.C.A.
All in all we had a very productive month in training.
Thomas L. Hansen
Training Officer
*City of Iowa Cito
MEMORANDUM
DATE: December 2, 1977
TO: Neal Berlin, City Manager
FROM: Michael Kucharzak, Director, (lousing G Inspection Services
RE: Monthly Report - November 1977
Attached is the monthly report for the Department of Housing & Inspection
Services.
41- ZSO
0
November Activity
HOUSING INSPECTION
1. 122 reinspections.
1405 dwelling units inspected.
376 rooming units inspected.
2. 25 systematic area inspections.
8 routine annual inspections.
10 complaint inspections.
3. 17 violation letters issued.
2 emergency orders issued.
64 compliances issued.
4. 0 court appearances.
0 intent to placard.
0 placards.
0 administrative reviews.
Filed charges on two properties.
December Goals
r-1
L
1. Resume systematic inspections in 403 area.
2. Begin inspection of all multiples between 3 and 9 units for
purposes of annual licensing.
3. Inspect all Assisted Housing units which have not been covered
during the past year.
4. Follow up properties in Areas A and B.
5. Assign remaining sections of 403 over to inspectors.
• HOUSING
Gams:
I. 309 UNITS SDMCN a l7aMMC INTTS•
convert 72 additi ilunits of Section 23 to Section 8 units.
Continue to provide an, istancL. to fgaiIies under Section 23
reducing the mwber of units to 0 by June 20, 1978.
II. 6/ UNM NtX C2S'I7EKnCN RM $D;,9'ICN 8. 7o assist in
p is or ow inoore, elderly and
hacdicappsd pen
III. FWSIIG ASSISTANCE PLAN. provide input to the Mousing Assistanoe Plan
art=o year MMR application.
IV. MXWW Co*aSSICN. Provide administrative support to the Iowa
City Hous CYnaission.
Ng;EM3I ACPMTY:
1, During Numd*r 12 units were b[OUOt into the Section 8 Program.
Muer vete section 23 Cbnmrsicn. Total units Section 8, 216
Total both pcograrm, 271.
22 amual, or fina1,12 move in inspections were performed.
22 applications for Section 8 were approved.
II. 6/ Units New C3:nstnvction. Ompleted.
III. ConFleted.
IV. fie Housing C=dssion mat on Nowmrber 2nd and special metings on
Wmnber re dation 30th. ngthe rjb r� f yM�rranee andsion and
Ooc panCY Code.
PFi7JH'IIm ACPIVm:
rom
I. Doris F�jartsd that at10 nwunitsllbe ibrmOt into z� � e
It II. Fire Safety and building svawation Plans will be explained and practiced.
Arrangments for Congregate Meals throe days per week will be starting
Deomber S, 1977.
III. Cmpleted.
IV. 7tre Mousing Cmuission is scheduled to meet Deomber 7th.
Discussion topic - Mousing Maintenance and OccAancy Code.
• MOMMY REPORT •
HOUSING REHABILITATION
November, 1977
Goals through December 31, 1977
1. Complete construction on approximately 16 structures.
2. 26 - 30 contracts completed or in force.
3. Spend and/or encumber between $200,000 - $230,000.
4. Complete review of Housing Rehab Program financing package with overview
to change to meet neighborhood needs and future availability of funds.
November Activities
1. Completed series of four neighborhood meetings, a total of 103 persons
attended these meetings. The purpose of these meetings was to evaluate
the financing needs of residents in the 11403" neighborhoods. Nearly
all of the 11403" area residents received notices of these meetings.
2. Advertised internally for individuals to fill the Construction Specialist
position.
3. Council consent to offer 312 loans in "403" area.
4. Presented request to CCN for FY 79 funding of $272,000 of which $200,000
will be for grants and forgivable loans.
5. 2 structure surveys completed.
11 financial interviews completed.
6. 13 houses under construction. 4 houses out for bids.
Proposed December Activities
1. 4 additional structures out for bids.
2. Complete construction on 6 structures.
3. Let contracts on 4 - 6 houses.
4. Fill the Construction Specialist Position.
S. Train staff in 312 loan procedures.
6. Begin processing inquiries for individuals who attended the Oct. - Nov.
neighborhood meetings. Begin processing applications for people who
have previously expressed interest in the 312 program.
BUILDING INSPECTION DIVISION
November Activity
1. Successfully launched our in-service training sessions and have found them
to be very beneficial and instructive in the execution of our work.
2. Attended several Board of Appeals meetings which will result in some code
changes.
3. Have reviewed briefly our first Urban Renewal project which was passed by
Council on November 22, 1977. This project was of course the Pentacrest
Garden Apartments.
4. Attended the Bi -monthly I.A.B.O. meeting which was held in conjunction with
the Energy Conservation Code meeting and gained a brief insight to the new
code.
32 permits were issued for a monthly total of $651,143 in construction. This
brought the total for this year to 643 permits reflecting $16,802.308 in con-
struction.
The above figures are composed of 10 new single family dwellings, 1 duplex, and
8 other types of new construction. In addition, 13 alteration permits and 2
demolition permits were issued.
Goals for December
1. Submit for Council approval an amendment to the Electric Code allowing the
installation of certain types of flexible electrical units.
2. Attend a National Energy Code Meeting in Madison Wisconsin.
3. Review the Tree Ordinance and recommend that several changes be made.
4. Meet with City staff members and review new procedures for house moves.
S. Review the process in which to issue permits and check blue prints for
compliance with the Energy Code.
The • SEASoNT GREETINGSII
Buie Idle ng Line
Vu I time I
THE SPLICE' OF LIGHT
Ikx:onber. 1977
A rather common practice in residential home construction in Iowa City
is to wire exterior lights without the benefit of a ,junction box. This is
In violation of Section 300-15 of the Iowa City Electrical Code.
Violators of this Section of the Code typically bore a hole in the
exterior siding of a dwel.ling and allow the romex to extend as a tail. The
Light fixture is then connected and the fixture itself is screwed to the
dwelling. This procedure exposes the connection to the elements and the
occupants of the dwelling to the danger of electrical shock.
A special effort is going to be made to identify illegal installations
of this type and contractors performing this type of installation will. be
cited with the violation.
rJ a G a rp rp 7 r,+ a a r99 ryy rr..�� �p f fl a a lk �y W 4• q• a n r• a lC R P r•
h•• X.• 6 6 R•. i4. Hr• /�. H.. N. N. %. %. N. �'. N. %. la. N. N. /0. N. MD. N. N. N. %r. R�. N. N. N. lf�. 0. V. /V. n,. +•. a+�. ���. r.
HOUSING REHABILITATION PROGRAM
As of November 14, 1977 , the Housing
Rehabilitation Program can offer direct fed-
eral loans at 3$ simple interest with a
mtximun term of 20 years. The addition of
this program will increase the number of
people that the program can serve and will
also allow for more flexibility in the types
of construction projects that can be accom-
plished. 'Ihc new loans will offer low
interest financing to Iowa Citians having
property in the Federally -assisted code
etfforcement area who want to bring their homes
up to the minimum housing standards. Under
very special circumstances owner -occupied
homeowners may be considered for refinancing
of existing mortgages as part of the Federal.
program.
'Ihc basic difference between the present
City loan program and the new Federal 312 loan
is that there are no income and asset guide-
lines in the Federal loan program. Another
significant difference is that whereas the
City program limited the loan to one or two
family otmcr-occupied buildi.ngs, the Federal
loam docs not have a restriction on the size
of occupancy of the dwelling.
* * **. *. * * * •r. •r. * * * * * *
BOARD OF APPEALS
The Iowa City Hoard of Appeals has
some vacdncies. If you, or anyone you
know, are interested in becoming a
Board member, please contact Glenn
Siders at the Civic Center, 354-1800,
extension 329.
A large nmnher of citizens have already
expressed interest in this program at the
series of neighborhood meetings recently held
throughout the City. For this reason, the
City Council has established priorities of
service for the new Federal loans. 'Ihc Staff
will first offer the loans to owner -occupied
structures requiring Code treatment and having
owners of low income. Second level of
priority will he to owner -occupied two family
homes having owners of low income. Thirdly,
we will service the Omer -occupied structures
of moderate income homeowners. Lastly, we
will offer the program to investor owners
requiring financial assistance to meet the
Minimum (lousing Code requirements. At the
present time the loan will not he available
for non-residential tchabilitation.
Persons interested in this new program
or contractors wishing to be considered for
bidding on the new rchabilitntion program
should contact the (lousing Rchah Staff, 354-
1800, extension .322.
MINIMUM HOUSING C011li
Work Continues on lode_ - The lomi City Hous-
ing Lomntssion Is iEFing steady progress on
its review of the (lousing Occupancy and Main-
tenance Code. 'Three meetings were held in
November and more will be hold as needed.
Intorested persons arc welcome to attend the
Code review mooting. 'Ihcy can contact Ann
Kimball, 354-1800, extension 305, for more
information about. the time and location.
After• the (lousing C011D11iSSiOn has congticted
its redraft, the Code will be presented to
the City Council for adoption. Copies of
the Cale are available at the City Clork's
office.
4as/ 1
r`
NEIGHBORHOOD MEETINGS
During October and November, the (lousing Rehabilitation Program held a
series of four neighborhood meetings to explain Housing Rehabilitation and
also to elicit neighborhood reactions to the programs presently available.
Over 100 people attend the meetings. The staff was impressed not only by the
enthusiasm of those who attended but also by the wide variety of interests
presented. All age brackets and income groups came to listen to the program
and to ask thoughtful questions. It was an educational experience for the
Staff, and for those who attended. As a result of these meetings, the Staff
will present recommendations to the City Council as to the types of financing
to offer and the areas of Iowa City that are most interested in the program.
STATISTICS
MINIAYIM HOUSING CODE
During November, 1977, 201 structures
were inspected containing 1405 dwelling
units and 376 roaning units. 737
dwelling units and 122 roaming units
were found to be in compliance with the
Minimum Housing Code of Iowa City. 668
dwelling units and 258 roaning units
did not comply with the Minimum Housing
Cale.
99T ON 8wjad
VM01 'Allo VM01
C{IVd1
30V1SOd 'S 1
91YH S7M
BUIIAIIG INSPECTION
During the mrmth of Novenber, 32 Building
Permits, 17 Mechanical Permits, 13 Plumb-
ing Permits, and 49 Electrical Permits
have been issued by the City. The total
value of all November construction in Iowa
City is $651,143. 'There were 2 demolition
permits issued.
HOUSING ASSISTANCE PROGRAM
During November, 22 units were brought
into the Section 8 Program. There are
25 units left in Section 23.
Total units, Section 8 = 246
OPUS VI '/'
a0D.7PS uoa6tngseM
SecTnzaS uoTaoodsul pue
ATTO e^»I
Iowa State University of Science and Technology �l�I Amer, loom 50010
F
University Extension
Addrms reply to:
Local Government Programs
506 Ross Ilall
November 18, 1977 Telephone 515.294.5269
Dear Friend:
Again this year the Office of Local Government Programs at
Iowa State University, in cooperation with the Institute
of Public Affairs and the League of Iowa Municipalities,
will present orientation sessions for mayors and council -
members. The purpose of the sessions is to provide elected
officials an opportunity to meet and discuss information
that will be useful to them in carrying out their responsi-
bilities. The program is designed to assist all mayors and
councilmembers, but it may be of particular use to the newly
elected officials.
There will be twelve area meetings around the state which
any mayor or councilmember can attend, however, for the
larger cities such as yours, there will be a special meeting
in Ames on February 8, 1978. The program at the large cities
meeting will be somewhat different than the area meetings and
the meeting will be conducted from 10:00 a.m. to 4:00 p.m.
with a lunch break. There is no charge for the meeting except
the cost of the lunch. The meeting will be held in the
Scheman Continuing Education Building on the Iowa State
University campus. Enclosed you will find some information on
the area meetings and the large cities meeting in Ames.
I am sending the information to you because, as city clerk,
you are in the best position to pass the information on to
the mayor and councilmembers. I will appreciate your inform-
ing the mayor and councilmembers and, please, make a special
effort to inform those members who are newly elected. I want
to thank you for your assistance which will help make the
program as successful this year as it has been in the past.
Sincerely, 0 p
C;29 NOV2 21977 D
Paul Coates
Local Goverment Specialist ABBIE STOLFU�)•
CITY CLEi K
Cooperative Extension Service / Engineering Extension / Center for Industrial Research and Service / Extension Courses and Conferences
42.J�z
Date
0 •
Meeting Schedule
F L E
NOV2 21977
ABBIE S I OLFL,�
(UY ri -.1
December
8,
1977
Muscatine (Holiday Inn)
Rick Person, CRD
Davenport
359-1644
January
10,
1978
Waterloo (Somebody's House --
Clair Hein, CRD
Waterloo
2112 Kimbal)
232-6654
January
11,
1978
Des Moines (Merle Hay Holiday
Norm Riggs, CRD
Des Moines
Inn -- I 80)
276-4597
January
12,
1978
Ft.Dodge (Holiday Inn --
Clarence Rice, CRD
Fc.Dodge
Hwy 169)
576-7257
January
18,
1978
Spencer (Stub's Ranch Kitchen
Louie Hansen, CRD
Spencer
Hwy 71)
262-4843
January
19,
1978
Atlantic (Atlantic Country Club)
Wayne Kobberdahl, CRD
Council Bluffs
328-007
January
24,
1978
Sioux City (Biltmore Inn --
Gordon Backman, CRD
Hwv 20)
Sioux City
258-0651
January
25,
1978
Shearton Motor Inn --
Mason City (H
Russ Kingsley, CRD
Mason City
�`'S 18)
424-5432
January
30,
1978
Creston (1st National Bank --
Bob Cole, CRD
Creston
101 West Adams)
78P-7066
January
31,
1978
Ottumwa (Red Lion Inn, Gold
Room -- Pennsylvania &
Bill Byers, CRD
Ottumwa
(call to make
Jefferson)
682-8324
reservations)
Charles Colvin, CRD
February 1,
1978
Dubuque (Sirloin Steak House --
JFK Road)
Dubuque
1895
582-3466
Dave Hammond, CRD
February 2,
1978
Cedar Rapids (Grantwood Area Ed.
2 & 30)
Cedar Rapids
Agency -- Hwy
363-9637
February 8,
1978
Ames (Scheman Continuing Education
Paul Coates
Local Gov't Programs
Building, ISU Center -- take
ISU exit off Hwy 30)
(515) 294-5263
(Note: CRD = Community
Resource Development
Specialist for the
Area Extension Office)
see reverse side
0 0
-2-
-- Programs at the area meeting will stress opportunities for
cooperating with other organizations, program budgeting
and parliamentary procedures.
-- The large cities program will include the above plus provide
some discussion of approaches to managing the city through
team management efforts.
-- Both area and large sessions will include time for questions
from participants.
NOTICE OF SALE OF LAND
Notice is hereby given that the City of Iowa City, Iowa,
acting pursuant to Chapter 403 of the 1977 Code of Iowa,
undertaking an Urban Renewal Project (said project
bounded by Washington Street on the North, Linn Street
on the East, Court Street on the South, and an irregular
boundary including the Iowa River, Front Street and
Capitol Street on the West, all in Iowa City, Iowa) in-
tends to accept a proposal and enter into a contract for
sale of land for private redevelopment for the following
described real property in said Urban Renewal Area with
the redeveloper identified below:
Parcel Number Redeveloper
102-2 Old Capitol Associates
A description of said real property may be examined in
the office of the City Clerk, Civic Center, 410 East
Washington Street, Iowa City, Iowa, between the hours
of 8:00 a.m, and 5:00 p.m. Monday through Friday.
Persons wishing to review the agreement prior to the
execution thereof and conveyance of a deed to the above
described redeveloper may do so until December 12 at the
office of the City Clerk.
Dated this 12th day of November, 1977.
Abbie Stolfus
City Clerk
City of Iowa City
4ZS3
NOTICE OF PUBLIC NEARING
BY THE CITY OF IOWA CITY, IOWA
FOR THE PROPOSED USE OF
FEDERAL REVENUE SHARING FUNDS
DURING FISCAL YEAR 1979
/: i , .,, 1r .. L(
A public hearing will be held before the City Manager of Iowa
City, Iowa on Tuesday, December 20, 1977 at 3:00 p.m. in the
Council Chambers, Civic Center, 410 E. Washington Street,
Iowa City, Iowa, Johnson County, on the proposed use of
Federal Revenue Sharing Funds during Fiscal Year 1919. Persons
wishing to be heard on this subject should appear at the meeting
at the time specified above. It is intended that Revenue
Sharing Funds will be utilized for Human Services Programs
and Capital Outlay Projects. A Program Summary of General
Revenue Sharing uses by fiscal periods is on file with the City
Clerk, Civic Center, 410 E. Washington Street, Iowa City, Iowa.
-s- NEAL G. BERLIN
CITY MANAGER
4LZZ- 4