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HomeMy WebLinkAbout1977-12-20 Bd Comm. MinutesMINUDIS IfOUSING COMMISSION MEETING DECEMER 7, 1977 ENGINEERING CONFERENCE ROOM MEMBERS PRESENT: Hibbs, Lombardi , Owens, Pollock, Smithey, Kamath MEMBERS ABSENT: None STAFF PRESENT: Seydel, Burke, Sheets, Kimball GUEST: Dick Pattschull RECaniDMTION TO CITY COUNCIL: 1. The Cccmnissicn reoamiends to City Council that they designate the Housing Commission the duties and responsibilities of the Iowa City Housing Appeals Board. DISCUSSION AND EUiML ACTION TAKEN: 1. Hibbs called the meeting to order. 2. Motion was made by Pollock and seconded by Owens to approve minutes of November 2, November 9 and November 30. Motion carried 6 /0. 3. Susan Sheets discussed the Housing Assistance Plan with amnissioners, regarding Past Year Performance. A timetable to receive input from Cc mdssioners was scheduled. A Special Meeting December 21st at 4:30 will be held to discuss the Past Year Performance Report and Sheets will distribute information to the Commission to study. The HAP for FY '79 will be discussed at the regular meeting of January 4th. 4. Coordinator's Report - Twenty (20) applications for Section 8 Assistance were approved. As of December 1st there were 249 units Section 8 and 25 units Section 23. Lcmmbardi moved that the Commission recamiend to Council to raise the allocation total from 20 units to 30 units for Married Student Housing. There was not a second from the floor, so motion dropped. Seydel informed Commission of a handicapped tenant on the Section 8 Program whose landlord has refused to renew the lease (#8136). Problem being unpaid rent and destruction to apartment. The Certificate of Eligibility will not be reissued on the grounds of unsuitable tenant. Seydel explained to CamUssioners that the tenant has the right to appeal this decision to the Housing Commission. Housing Camuss. 'nutei December 7, 197 S. Iaambardi presented his rvllort on the NA111t, e'.w remtam.t Kehl u. Minneapolis. Ne brought with him bulletin, .e;en 1.nl ldat, of interest to Commissioners. Ile t'tkl71J1t1J1,kk1 rl..r 0"11,klb of 11 -- Housing Commission attend the Naticrmal I:l! 1e) 1t, broad scope of information. 6. Dick Pattschull, past chairperson of the 1Fvtwlnl A14xlels lkmad addressed the Cxmdssicn. He answestd fili-i f ic qiK-stions ti.m Comnissioners and offered suggestions rt.ianUna Uk- anticihlte.tl future responsibilities. Lombardi moved that the Commission rewniruxi LU maty CUWlc:il Umuy they designate the Housing Commission the duties and responsibilities of becoming the Iowa City Appeals Hoard. Motion semwndd by K.mmuUm. $/0/1 Kamath abstained. 7. Lombardi moved that the meeting adjourn, motion seconded by Smithey. Approved Robert Hibbs, Chairperson NEXT SPECIAL MEETING: Wednesday, December 19, 1977 City Manager's Conference Roam 7:30 p.m. 0 MINUTES CIVIL SERVICE COMMISSION November 30, 1977 2:30 P.M. Engineering Conference Room MEMBERS PRESENT: Nusser Hubbard MEMBERS ABSENT: Anderson STAFF PRESENT: Higdon POLICE OFFICERS PRESENT: Ralph Cox Jim Clark Dave Arkovich Paul Sueppel RECOMMENDATIONS TO THE CITY COUNCIL NONE RECOMMENDATIONS TO THE CITY MANAGER AND STAFF NONE RECOMMENDATIONS TO THE CITY ATTORNEY NONE SUMMARY OF RELEVANT DISCUSSION Wynonna Hubbard presiding. The first item on the agenda was discussion of the testing procedure for the examination of police officers. June provided input from Jane Anderson since Anderson was unable to attend. The testing procedure will remain the same as the last procedure. Test date was set for Friday, January 13, 1978. Discussion in regard to recruiting minorities and females resulted in suggestions being made that we advertise at the University of Iowa Placement Office, the area community colleges in Waterloo, Sioux City, Creston and Burlington as well as in the Kansas City Call, a black newspaper. Bill Nusser led discussion regarding police officers sitting in on the oral interviews. with the understanding that any officer chosen would ask questions, be able. to.�ive input, and not allowed to vote, -as t e decision rests with the Commission. This was discussed in terms of the entrance level interviews only. The police officers present were requested to take this to the Policemen's Association and obtain their feelings for the Commission. 2 0 MINUTES CIVIL SERVICE COMMISSION PAGE 2 June Higdon was requested to call John Hayek, Attorney, for a determination on when the next Sergeants exam should be given to comply with the Civil Service Law. The current sergeants list is dated March 2, 1977. Bill Nusser indicated that there was a 32 months span between the prior list and the March 2nd list. Nusser requested this information prior to January 5, 1978. Meeting adjourned at 3:20 P.M. Minutes prepared by June Higdon 0 0 It, .l go Review Committee Novombcr 23, 1`!77 -- -0:110 City Manager's Con ivrencc Room (:0NNI111L MINIII.RS I'ItIi51iN'I: Got lie ui:. hegman, Ilaupert, summerwiII, Latore, I.iIIy, hoc kcntu„ (AMN1111'l:f: MEMBERS ABSLNI': ScibcrlIrig, Sinck, Alexander CITY STAFF PRESCN1': GlavesI Wilkinson, Berlin SUMMARY OF MELTING DISCUSSION: 1. Mr. Gutheinz and Mr. Wegman presented conceptual stage drawings of the fountain proposed for the focal point at College and Dubuque Streets. This fountain is proposed by a committee of citizens who are interested in securing funds for a more distinctive focal point in the downtown redevelopment area. The proposed fountain will introduce water and verticality in the area. The fountain area will probably consist of brick construction with wooden and copper features. The present plan consists of two interlocking squares with water spilling off. The fountain will be designed so as to require a minimum of maintenance. Ilaupert suggested that possibly some formal action concerning the concept and design of the fountain be forwarded to Council. Summerwill moved, and Wockenfuss seconded, to approve the preliminary concept designs for the fountain. Motion carried unanimously. 2. Haupert presented a revised drawing for Pentacrest Garden Apartments. This drawing implements a series of angles and cut corners. It was felt that this revised plan was more compatible with the Lindquist Building but that it served no real function. Gutheinz moved, and Lilly seconded, that the Design Review Committee is more opposed to the new angular design than to the original design. Motion carried unanimously. 3. The following points were established in an effort to remedy previous procedural problems: a. The Committee will meet every other Wednesday at 4:00 p.m. in the City Manager's Conference Room (see schedule attached). In the event that no definite decision can be made in one day, the Committee will meet the follow- ing day at 4:00 p.m. b. Plans will be submitted by the Redeveloper to the City Clerk's Office by 5:00 p.m. the Wednesday preceding the scheduled meeting. Committee members are to make their own arrangements to review these plans. 0 Design Review Comm II tea November 23, 1977 Page 2 c. All meetings will be held at the scheduled times unless no plans have been filed. Members will he notified of cancellations, probably by mail. d. The Design Review Committee will meet with the redeveloper to discuss his plans for development, If the Redeveloper does not want to work with the Committee to work out design problems, the Design Review Committee can recommend to Council that the plans be rejected. 4. Mr. Glaves presented a draft letter to be sent to Redevelopers outlining the design review procedures. The Committee expressed approval of the letter. S. The minutes of the November 9, 1977, meeting will be mailed to members prior to the next meeting. 'these minutes will be considered for approval at the next meeting. 6. Mr. Glaves presented the Goals and Objectives for the Design Review Committee as they will be included in the FY 179 City Budget (see copy attached). The Committee approved the Goals and Objectives by consensus. 7, Mr. Weeman asked if the City was making Old Capitol Associates put the parking facility in a certain place. Mr. Glaves explained that the City required a minimum of 62,000 square feet, oriented to Burlington Street, but that the City had not specifically sited the ramp. 8. There being no further business, the meeting was adjourned. G 1ca'ia , C24. GL/iCCY7iarti Sandra S. Wilkinson 0 0 DLSIGN HINIIIW COWITTLI SCIIH)LILIi Meeting Date Submission Deadline December 7 November 30 December 21 December 14 January 4 December 28 January 18 January 11 February 1 January 25 February 15 February 8 March 1 February 22 March 15 March 8 March 29 March 22 • GOALS AND Oh.It.CTIVSS • FUND COBG� — _ ^_ FUNC 'r1UN Plans 6 Program Deselopmrnt PROGRAM Community Development ACTIVITY Design Review Committee ACTIVITY DESCRIPTION: The Design Review Committee will review, and make recommendations to the City Manager regarding public and private construction in and adjacent to the Central Business District of Iowa City. This includes the review of redevelopment which occurs on Urban Renewal parcels, the review of public improvements to be constructed, and the review of private development and redevelopment which occurs within and adjacent to the CBD. ACTIVITY GOALS: 1. To encourage and promote the acceptability, attractiveness, cohesiveness, and general design compatibility of new construction and rehabilitation, where feasible, both public and private within and adjacent to the Central Business District of Iowa City. 2. To enhance the overall quality of design within the downtown area by working cooperatively with developers throughout construction planning. ACTIVITY OBJECTIVES: 1. To review, in a timely manner, the preliminary design plans for all Urban Renewal redevelopment parcels. 2. To review, in a timely manner, the plans for all public improvements to be constructed within and adjacent to the CBD. 3. To establish a system for .reviewing all plans for development or redevelopment within and adjacent to the Central Business District. ACTIVITY MEASUREMENT: 1. Review of all redevelopment plans within the time limits established in the schedule, so that City Council action may occur within 40 days. 2. Review of all public improvements within the time limits specified in the pre- ' established schedule. 3. The percentage of all developments or redevelopments in and adjacent to the Central Business District which have been reviewed by the Design Review Committee. ACTIVITY ANALYSIS: Resolution 74-48 establishes the responsibilities of the Design Review Committee to review all redevelopment, development, and public improvements within and adjacent to the Central Business District. The Urban Renewal contracts call for design review of all development to occur on Urban Renewal parcels. The established procedures call for the Design Review Committee to review the plans for all public improvements. However, no effective mechanism has been established to insure the review of private development 0 or redevelopment which occurs within or adjacent to the Central Business District but not on Urban Renewal land. Store front renovations in City Plaza will be reviewed by the Design Review Committee when the store front renovation includes leasing space within the plata. A system needs to be established for the review of all development within the Central Business District. MI SLJILS • • COMPRUIII.NS 11'1 1'I.AN t.t 80INAIING COW11'11! NOVI:MB1.11 3a1, 19" ' AO p.m. IAGINI:IIIIING COM IRI .Nta ROOM MI.M911RS 1'It1;SLNI: Fetter, Ogesen, Blum, del'rosm, Caul NO.SIOLI(S AHSLNI: Neadaauser, .lakohyen, ferret STAFF PRIISLNI: kratt, Geshwiler, Martuahn, Nliktnson FORMAI. REMIMYNDATIONS: 1. Annexation: that if annexation of any specific area is determined to be in the best interest of the City, annexation be done by watershed; that deannexation of those areas which cannot be efficiently served occur; and that annexation take place before development. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: Consideration of the minutes of the November 10 meeting was deferred until the next Comprehensive Plan Coordinating Committee (CPCC) meeting. The Library Board discussion of survey results was rescheduled until the December 8 CPCC meeting. Geshwiler pointed out that the purpose of this meeting would be to discuss the Comprehensive Plan and its relationship to the Library in relation to the information CPCC has received and information from citizen input. Kraft told committee members that a letter was forthcoming from Don Zuchelli regarding the marketability of the library site land. This letter will be transmitted to the CPCC members. Annexation: Ogesen stated that he felt the Policy Statement contained a lack of tie-in and correlation with what P fi Z has been doing. He said that he thought P & Z and CPCC should get their ideas together. Blum expressed his feelings that it makes sense to annex before development as it will give more clear direction to potential residents. He felt that it would be a good idea to establish which areas would and would not be considered for future annexation and to fix some form of finite limits. deProsse expressed concern over the financial implications of annexation. She felt this would bring us to the question of how to pull it off politically. She questioned whether the City would come out ahead financially by annexing areas that the county has been taking care of, i.e., roads. V02. -2- 0 Kraft said that Joel Biggs, a graduate student in Urban and Regional Planning, was in the Initial stages of conducting a study of the fiscal impacts of annexation. 'Ibis study would include examination of the recommendations in the City Manager's annexation memorandum. deProsse felt that the City Council should be informed of the study. Vetter felt that the City should consider the study done by Johnson County Regional Planning Commission. She also stated that the extraterritorial control was to aid the county in controlling non-farm growth. She said that she felt that residential annexation does not pay for itself. Cain moved, and Vetter seconded, that CPCC recommend to Council that if annexation of any specific area is determined to be in the best interest of the City, annexation be done by watershed; that deannexation of those areas which cannot be efficiently served occur; and that annexation take place before development. Motion carried unanimously. Comprehensive Plan Schedule and Work Program: Geshwiler distributed copies of a schedule recommended in order to accomplish the established objectives. tie outlined the following as work elements to the development and adoption of the new plan and zoning ordinance. City Plan 1. Land Use 2. Community Facilities 3. Trafficways 4. Environment 5. Housing 6. Growth Sequence 7. Implementation Zoning Ordinance 1. Zoning Ordinance 2. Subdivision Ordinance 3. Park Dedication Ordinance Zoning Map Citizen Participation 1. Inter -Intra Governmental Coordination • -3- 0 Blum suggested that the CPCC adopt the schedule as a goal and work toward achieving it. The committee agreed. Geshwiler presented the CPCC with u list of "major" alternatives and asked for any comments, additions, or deletions. Ogesen questioned the omission of alternative A -- Downtown Traffic Patterns. It was pointed out that no long range planning for the downtown will be done until the urban renewal project is completed. The general feeling was that this problem would be taken care of in the urban renewal project redevelopment. This issue was not added to the list presented. Ogesen also expressed concern about Issue S -- Protecting Incompatible Uses. He felt that this issue might be considered as a "major" item. Cain asked what would be done for existing nonconforming uses. It seemed to be the feeling of committee members that an exemption in the ordinance could be used in this case. The concensus of the committee was to add Issue S to the list. deProsse asked that Issue DD -- Neighborhood Conservation and Protection be added. The concensus was to add this issue back onto the list as a "major" item. Geshwiler presented two alternatives for presenting the information at the public meetings. The first one was a map that had been cut into five sections and that showed neighborhood areas rather than the whole city. The other was a large map that showed the entire city. The feeling of the committee members was that the maps should be of the neighborhoods rather than the whole city. The public will relate better to their own neighborhood than to the city. However, the large maps will be available at the meetings for reference. The meeting adjourned. Prepared by:ir,Curi GUcL��iaaf.✓ Sandra Wilkinson, D�CD Secretary Approved by: / 4t -/, .� ' I Patricia Cain, CPCC Secretary