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HomeMy WebLinkAbout1978-01-10 Info Packet4 DAf01 January 6, 1978 TO: City Council FROM: City Manager RE: Material in Friday's Packet Letter from Councilman Glenn Roberts concerning Section 23 Housing Program. W Copy of City Assessor's proposed budget for 1978-79. 8/ Letter from City Attorney concerning cable television. S.2 Material from former CATV Committee. 93 Copy of letter to Paul Glaves from Don Zuchelli. 31/ Letters showing results of last year's fire inspections. ?5* Copy of Johnson County Regional Planning Commission budget and work program 86 for FY 79, Memo from Finance Director regarding October travel disbursements. 87 Minutes of staff meeting of January 4, 1978, e g The Building Line, Volume 5, January 1978. 87 Memorandum from Transit Manager regarding bus service for Southeast Junior High, 90 Copy of letter from Director of Public Works regarding excavation ordinance. 9/ Copy of letter from Director of Public Works regarding traffic signal at 91;z Fairmeadows and Highway 6 Bypass, 4a'Pnactok i Gnw61e rA%. co . Memorandum from Traffic Engineer regarding signal system at Keokuk and Highway 6. Material regarding traffic problems on 7th Avenue.q 93 y Articles: a. A Bumpy Road Ahead? q,S b. Stop Signs for Speed Control? 46 c. Mass Transit Gets Short Shrift qy Memorandum from City Manager regarding budget meeting on January 11. 98 Memorandum from Director of Finance regarding Council budget review sessions. 95' Copy of proposed FY 79 budget with memorandum from City Manager regarding / o o use of budget. M*Pf o.k. frun-- Cox CAU9- cor,n,.,.v�;ca�bv,,,o c . RE. -Lh.4xn. e.0*t -N 14ICR01 IL14ED BY JORM MICR+LAB CI.DAR PAPIDS • DES MOINES 10j � \ 1 tt I DAf01 January 6, 1978 TO: City Council FROM: City Manager RE: Material in Friday's Packet Letter from Councilman Glenn Roberts concerning Section 23 Housing Program. W Copy of City Assessor's proposed budget for 1978-79. 8/ Letter from City Attorney concerning cable television. S.2 Material from former CATV Committee. 93 Copy of letter to Paul Glaves from Don Zuchelli. 31/ Letters showing results of last year's fire inspections. ?5* Copy of Johnson County Regional Planning Commission budget and work program 86 for FY 79, Memo from Finance Director regarding October travel disbursements. 87 Minutes of staff meeting of January 4, 1978, e g The Building Line, Volume 5, January 1978. 87 Memorandum from Transit Manager regarding bus service for Southeast Junior High, 90 Copy of letter from Director of Public Works regarding excavation ordinance. 9/ Copy of letter from Director of Public Works regarding traffic signal at 91;z Fairmeadows and Highway 6 Bypass, 4a'Pnactok i Gnw61e rA%. co . Memorandum from Traffic Engineer regarding signal system at Keokuk and Highway 6. Material regarding traffic problems on 7th Avenue.q 93 y Articles: a. A Bumpy Road Ahead? q,S b. Stop Signs for Speed Control? 46 c. Mass Transit Gets Short Shrift qy Memorandum from City Manager regarding budget meeting on January 11. 98 Memorandum from Director of Finance regarding Council budget review sessions. 95' Copy of proposed FY 79 budget with memorandum from City Manager regarding / o o use of budget. M*Pf o.k. frun-- Cox CAU9- cor,n,.,.v�;ca�bv,,,o c . RE. -Lh.4xn. e.0*t -N 14ICR01 IL14ED BY JORM MICR+LAB CI.DAR PAPIDS • DES MOINES 10j i CITY of IOWA CITY (;IVIG 410 E WASHINGTON ST IOWA CITY IOWA 52240 (319) 354.1800 December 29, 1977 Honorable Mayor and City Council Civic Center 410 E. Washington St. Iowa City, Iowa 52240 Dear Mayor and Members of the Council: Pursuant to 403A.22 of the 1977 Iowa Code, I hereby disclose that I have a present interest in a properly in the Section 23 Program. The property is a single family dwelling at 1326 E. College Street, Iowa City, Iowa. It has been under lease to the Housing Authority since July 1, 1972. The present lease will terminate on June 30, 1978, and I will not enter into another lease with the Housing Authority while I am a member of the City Council. In addition, I will not participate in any action which affects this property. Yours truly, Glenn Roberts GR:mtm MICROFILMED By DORM MICR+LAB UDAR RAPIDS • DGS MOVIES I I OFFICE OF CITY ASSESSOR VICTOR J. SELGER IOWA CITY, IOWA PPKe-1 Jqu (,. January 1, 1978 I-0embers of The Conference Board of Iowa City: Enclosed is the proposed budget for the Iowa City Assessor's Office for 1978-79. As always, I have tried to be as conservative as possible. My total budget has raised approximately 193 or ?,22,000. Of this only ;9000 is due to a raise in salaries. Last year my office salaries only raised U36a or approximately h%. This ,year I am ask- ing for approximately 9% over all, this averages out to 6z; per year for 2 years. I am shifting my personnel around due to changes in the office load and data processing, and thus salaries have also been adjusted. Aiy office force has a total of 86 years of experience on the job. I started in 1952 with four people plus myself and I still have four plus myself. Other budget raises are due to various reasons. New laws make the Board of Review meeting twice in the 1978-79 budget period, this costs us 15500• Real Estate ,year in 1978 costs us more in supplies, Assessment Rolls, envelopes, postage for over 15,000 new valuations to be mailed out. Approximately ?9000 is due to raising extra help fund from ')1.1000 to 812.,000. This is because or the Real Estate year. I intend to hire someone to assist me in re -appraising all industrial property for 1978. I will be available in my office at any time if you have any questions concerning my budget. Thank you for your rood will in the past. Sincerely ,yours, `victor J. Belger ) City Assessor of Iowa City 14ICI10f ILMCD BY DORM MIOR¢LA9 UDAII eMIDS • DCS MOVIES L1 15 p JAId rl i 1cc1 11 OFFICE OF CITY ASSESSOR VICTOR J. BELGER IOWA CITY, IOWA CITY ASSESSMENT EXPENSE 7UAtD 1977-78 City Assessor 22,800 1st Deputy 16,020 2nd Deputy 18,326 1st Assistant 16,740 j 16,200 Extra Help 6 000 Total Salaries 91 0 Telephone 11 OFFICE OF CITY ASSESSOR VICTOR J. BELGER IOWA CITY, IOWA CITY ASSESSMENT EXPENSE 7UAtD 1977-78 City Assessor 22,800 1st Deputy 16,020 2nd Deputy 18,326 1st Assistant 16,740 Appraiser 16,200 Extra Help 6 000 Total Salaries 91 0 Office Expenditures Workmen Is Compensation 2,000 Supplies 3,000 Board of Review 6,200 Car Allowance 500 Examining Board 60 Assessor's School 1,200 Court Costs 3,500 Telephone 1, 1100 Group Life Insurance 2 000 4Alue Cross -Blue Shield -Family Plan pd. by (Delta-Dental-Individual Fund 3,600 Plan pd, by Fund Total 1� — Total Budget 115,566 Estimated Balance 12 lit 000 1 Social Security 6' 000 IFERS 5Soo Total: Social Security P< IPERS 11 00 Total Budget 1 7�T Estimated Balance 12. 000 Raised By Taxation 11 ,011 MICPOI ILMEO BY JORM MICR4�LAB E DAIt P4PINS • NES MOINES 1978-79 25,080 19, )Iho 19, 240 18,300 17,500 12 000 111, W 2, 000 3,000 11,000 500 60 1,500 3, Soo 1,700 2,000 h,000 1!10.820 16,000 - 1=6 6,500 6 000 12 00 13�3� 16,000 137,320 LI, � II II 'JAN 4 978 r-_ WILL J. HAYEK JOHN W. HAYEK C. PETER HAYEK C. JOSEPH HOLLAND HAYEK, HAYEK & HAYEK ATTORNEYS AT LAW 110 EAST WASHINGTON STREET IOWA CITY. IOWA 52240 January 6, 1978 The Honorable Mayor and City Council of Iowa City Civic Center Iowa City, Iowa 52240 Re: Cable Television Mayor and Council Members: AREA CODE 318 337-9606 This letter is to report to you about the recent petitions filed with the City of Iowa City by applicants for cable television franchises in Iowa City. You are scheduled to discuss this matter at your meeting on January 10th, It might be helpful as a preliminary matter to briefly discuss the laws as they relate to cable television in Iowa just to provide some background. Section 364. 2 of the 1977 Code of Iowa sets forth the Iowa law concerning franchises. That section provides that a city may grant to any person a franchise to build and operate a cable television system within the city for a period of not more than 25 years. The law provides that no exclusive franchise shall be granted. A franchise is granted by ordinance. The franchise ordinance may regulate the conditions required and the manner of the use of streets and public grounds of the city. Essentially a franchise is a contract between the city and the franchise holder granting the franchise holder the right to make use of public right of way and grounds and public facilities subject to certain conditions and terms as set forth in the franchise ordinance. For example, we have a franchise with Iowa -Illinois Gas and Electric Company that specifically spells out the terms and conditions by which that utility company may use the city rights of way in providing gas and electric service to Iowa City, The law provides that no franchise ordinance shall become effective unless approved at an election. You are permitted to submit a proposed franchise ordinance to the voters on your own motion and you must do so upon receipt of a valid petition requesting that a proposal be submitted to the voters. Upon receipt of such a petition the Council shall submit the proposal at the next regular City election or at a special election called for that purpose prior to the next regular City election. If 14100IILMED BY JORM MICR+LAE3 CLOAK RAPIDS • DES 14011JES The Honorable Mayor and City Council of Iowa City - 2 - January 6, 1978 a majority of those voting at the election approves the proposal, the City may then proceed as proposed. Note that under the law, as I read it, the City is not required to proceed as proposed but may proceed as proposed. That means that even if the granting of a cable television franchise to a particular company is approved by the voters the Council is not required to grant the franchise under the law. It seems to me that this is an important aspect of the law because it gives the City some bargaining power with the prospective franchise holder to negotiate the most favorable terms possible for the franchise. The City now has before it at least four pending petitions seeking cable television franchises. On November 21, 1972, the City Clerk announced to the Council that valid petitions seeking a franchise for Iowa City Cable Television were filed, On December 19, 1972, the City Clerk announced that valid petitions seeking a franchise for Tee Vee Cable Service, Inc. , were filed, On December 20, 1977, valid petitions seeking a franchise for Eastern Iowa Cablevision, Inc., (Cox Cable Communications, Inc.) were filed. On December 22, 1977, valid petitions seeking a franchise for Hawkeye Cable Vision Corporation (I XIC) were filed. Although previously Tee Vee Cable Service and Iowa City Cable Television did not press for an election pursuant to their petitions, it is apparent that Eastern Iowa Cable- vision, Inc., and now Hawkeye Cable Vision Corporation are pressing for an election. Indeed Eastern Iowa Cablevision has tendered funds to cover the expenses of the election. I believe that the City Council is now under a mandatory duty as set forth in Section 364.2(b) to submit the proposals for franchises for which valid petitions are on file to the voters at an election. A question exists as to whether or not the applications filed in 1972 are still valid. Five years has passed since the petitions were filed for Tee Vee Cable Service, Inc., and Iowa City Cable Television. It may well be that those two applicants are either incapable of providing cable television service to Iowa City at this point or are unwilling to do so. There is no clear Iowa law on whether the petitions are still binding at this point. I believe that with the substantial passage of time the Council would not be required to submit the names of these two companies to the voters unless specifically requested to do so by the applicants. However, in the event that either Tee Vee Cable Service, Inc., or Iowa City Cable Television specifically indicates to the City Council that they are both willing to serve Iowa City with cable television and capable of doing so then and in that event I believe that the better procedure would be for the Council to submit their applications along with those of Hawkeye Cable Vision Corporation and 14100110410 BY JORM MICR+LAB H DAR RAPIDS . OPS 1101NCS The Honorable Mayor and City Council of Iowa City - 3 - January 6, 1978 Eastern Iowa Cablevision, Inc. You are, in my opinion, under a mandatory duty to submit at least the Hawkeye Cable Vision Corporation and Eastern Iowa Cablevision applications to the voters. I would urge you to therefore set a date for a special election to submit those applications. The City Clerk has conferred with the County Election Commissioner and has been advised that there will be a primary election in Iowa City and Johnson County on June 6, 1978. That would certainly be an appropriate date for the special election on the cable television question. In the event you do not wish to use that date the Election Commissioner has suggested that the election be set on or before April 25, 1978, in order to provide sufficient time between that election and the primary. In determining the election date I would urge you to bear in mind the need for there to be sufficient time for the voters to be informed about the relative merits of the various applications. Since the voters will be no doubt asked to vote upon more than one application, this becomes particularly important. In summary, it seems to me that the City Council ought to com- municate with the two 1972 applicants to determine if they are still interested in providing television service. If they are, then their names ought to be added to the ballot. The Council then ought to set a special election on June 6, 1978, or such earlier date as you think wise and at that special election give the voters of Iowa City an opportunity to vote for or against each of the four applications. If none of the proposals are approved, then there would be no television franchise granted. If one or more of the proposals are approved, then the City Council would proceed to negotiate a suitable franchise agreement and pass a suitable franchise ordinance granting a franchise to one or more of the applicants. Although theoretically possible to have two franchises at the same time, I think practically speaking that is unlikely. The Council also ought to review the excellent work of the Iowa City CATV Committee and their report to the City Council filed on June 26, 1975. Further, I would urge the Council to consider reactivating this committee with a request that they study the various applicants for the franchise and make recommendations to the community as to the relative merits of the various applications. Respectful v submitted, Joh W. Hayek JWH:vb 1410 FILMED DY JURM MICR+LAS (AMR RAPIDS • nes M0114ES a The Honorable Mayor and City Council of Iowa City - 3 - January 6, 1978 Eastern Iowa Cablevision, Inc. You are, in my opinion, under a mandatory duty to submit at least the Hawkeye Cable Vision Corporation and Eastern Iowa Cablevision applications to the voters. I would urge you to therefore set a date for a special election to submit those applications. The City Clerk has conferred with the County Election Commissioner and has been advised that there will be a primary election in Iowa City and Johnson County on June 6, 1978. That would certainly be an appropriate date for the special election on the cable television question. In the event you do not wish to use that date the Election Commissioner has suggested that the election be set on or before April 25, 1978, in order to provide sufficient time between that election and the primary. In determining the election date I would urge you to bear in mind the need for there to be sufficient time for the voters to be informed about the relative merits of the various applications. Since the voters will be no doubt asked to vote upon more than one application, this becomes particularly important. In summary, it seems to me that the City Council ought to com- municate with the two 1972 applicants to determine if they are still interested in providing television service. If they are, then their names ought to be added to the ballot. The Council then ought to set a special election on June 6, 1978, or such earlier date as you think wise and at that special election give the voters of Iowa City an opportunity to vote for or against each of the four applications. If none of the proposals are approved, then there would be no television franchise granted. If one or more of the proposals are approved, then the City Council would proceed to negotiate a suitable franchise agreement and pass a suitable franchise ordinance granting a franchise to one or more of the applicants. Although theoretically possible to have two franchises at the same time, I think practically speaking that is unlikely. The Council also ought to review the excellent work of the Iowa City CATV Committee and their report to the City Council filed on June 26, 1975. Further, I would urge the Council to consider reactivating this committee with a request that they study the various applicants for the franchise and make recommendations to the community as to the relative merits of the various applications. Respectful v submitted, Joh W. Hayek JWH:vb 1410 FILMED DY JURM MICR+LAS (AMR RAPIDS • nes M0114ES M �� CIVIC CENTER. I Y EWA 62240 N ST V # IOWA CITY.IOWA 677/0 y 310-054a600 June 26, 1975 wra IY..[ (INWC[I IOUn[[N{NYi c I r.. u.Nor (AIOL D.VN$INW UWIIII 1.1[CKC[Wnlrl Members of the CATV Committee: please find enclosed the following information: 1. Approved minutes of the June 2, 1975, meeting. 2. Final Report to the City Council. 3. proposed Broadband Communication Commission ordinance. 4. Appendices - suggestions submitted by committee members. If you have suggestions or comments on the enclosed material, please contact Bob or me before July 9, 1975. If there are no problems with the documents, they will be sent to the Council by mid- July -sincere WJM7mbn ly, William J. Neppl Administrative Assistant office of the City Manager MI CRO1 I U4E0 BY JORM MICR+LAB EIDAR RAPIDS • DES M0114ES i i 1 Iowa City CATV Committee Meeting June 2, 1975 3130 P.M. Davis Building Conference Room Members Present: Welsh Cordier Eakin Ehninger Hubbard Russell Members Absents Prediger Staff Presents Neppl Hayek The Iowa City CATV Committee held a special meeting to discuss future courses of action for Cable TV in Iowa City. Chairperson Bob Welsh outlined three direc- tions the Committee could possibly takes (1). Submit a final report to the City Council. (2). Further study Cable TV in Iowa City. (3). Take no action. Chairperson Welsh outlined the City Attorney's memorandum regarding legal questions raised by the CATV Committee. The memo received from the City Attorney's office stated that if a report is given, a referendum must be held. It was indicated that the petitioners could withdraw their petitions by writing a letter to the Council indicating such. It was also stated that the petitions are still valid. Chairperson Welsh has contacted the two valid petitioners several times in the past months to find out their interest in pursuing Cable TV in Iowa City. Neither petitioner has indicated an interest in withdrawing their petitions, although neither seems to be interested in a referendum at this time. Chairperson Welsh reported he has indicated to the petitioners his feeling that theta is no need to further develop a franchising ordinance now if a franchise is not going to be granted at this time. A proposed report to the City Council was handed out for discussion. Both the proposed private and public franchise ordinances drafted by the Ccm mittee included five member bodies, however, each had 'different responsibilities. Sandra Eakin suggested putting together an enabling ordinance that would set forth standards and conditions regardless if there was to be a public or private franchise. If a franchise showed interest in constructing a broad -band communications system in Iowa City, a review of the application would be possible using established standards. Ownership would not need to be identified as either public or private. The possi- bility of a five member broad -band communications board to be established to work on an enabling ordinance was discussed. Also, possible task areas were identified which included the followings (1). Assist the City Council in analyzing their choice of potential franchisee. (2). Do research. (3). Participate as necessary in carrying out its functions. A;U01IlJafu BY JURM MICR¢LAB OR UAPI0S • US 1401NES lowru City CATV Committee Meeting June 2, 1975 3:30 P.M. Davis Building Conference Room Page 2 The relationship of the hoard to the Council and the delineation of respon- sihilities of the board to the Council was further discussed. The CATV Committee then decided that the following recommendations be included in a report to the City Council: (1). Haat the City Council appoint a broad -band communications board of five persons to continue to advise the Council and the citizenry on CATV. It was also rccommlended that two or three of the present Committee members be appointed to the board. Such a board could continue to function under either public or private ownership. (2). That the City Council take whatever legal steps necessary to deal with the petitioners. If the Council decides to have a referendum this fall, it is rccommended that it include not only the two petitioners, but all interested parties. (3). It is further recommended that should the City Council decide to hold a refer- endum, it make clear to the petitioners and all others listed in the referendum, that if the citizens approved granting a franchise at this point in history, the City would then proceed to establish a procedure for submitting proposals in light of the need of the City and the state of the art., including PCC regu- lations, and that a franchise would be granted only if the Council was convinced that such would be in the best interest of the entire community. It was decided that the Committee would meet in two weeks to discuss the respon- sibilities and duties of the broad -band communications board. The next meeting will be June 16, 1975, at 3:30 P.M. in the Davis Building Conference Room. Russell moved, Ehninger seconded the above motions. They were all unanimous. MICRO[ IEMED BY JORM MICR+LAB CEDAR RAPIDS • DI:S 110114ES t. REPORT TO THE CITY COUNCIL The Iowa City CATV Committee in accordance with the responsibilities assigned to it, submits the following report to the City Council. We have chosen at this time not to submit a lengthy report, but rather to call the Council's attention to the fact that we have dealt with issues such as: the purpose of Cable, whether or not Iowa City should have Cable, the type of ownership and system design. In addition, we have in draft form the proposals for ordinances for public and private ownership. All of the information has been previously for- warded to the Council. At this point in history, our recommendations are as follows: (1). That the City Council adopt an Ordinance establishing a broad -band communica- tions commission. This commission consisting of five persons to continue to advise the Council and the citizenry on CATV. (See attachment regarding respon- sibilities and duties of commission). We recommend that two or three of the individuals serving on the broad -band communications commission be from the present CATV Committee. It is our intent that this Commission should continue to function after a system has been selected, recognizing its functions will vary with the form of ownership. (2). That the City Council take whatever legal steps necessary to deal with the petitioners. if it is decided that a referendum is to be held this fall, we recommend that it include not only the two petitioners, but all interested parties. (3) We further recommend that should the City Council decide to hold a referendum, it make clear to the petitioners and to all others listed on the referendum, that if the citizens approve granting a franchise at this point in history, the City would then proceed to establish a procedure for submitting proposals in light of the needs of the City and the state of the art, including FCC regu- lations, and that a franchise would be granted only if the Council were con- vinced that such would be in the best interest of the entire community. June 26, 1975 Iowa City CATV Committee MICRO[ IU -IED BY DORM MICR+LAB I.IJAR PAPIDS • DIS MOVIES REPORT TO THE CITY COUNCIL The Iowa City CATV Committee in accordance with the responsibilities assigned to it, submits the following report to the City Council. We have chosen at this time not to submit a lengthy report, but rather to call the Council's attention to the fact that we have dealt with issues such as: the purpose of Cable, whether or not Iowa City should have Cable, the type of ownership and system design. In addition, we have in draft form the proposals for ordinances for public and private ownership. All of the information has been previously for- warded to the Council. At this point in history, our recommendations are as follows: (1). That the City Council adopt an Ordinance establishing a broad -band communica- tions commission. This commission consisting of five persons to continue to advise the Council and the citizenry on CATV. (See attachment regarding respon- sibilities and duties of commission). We recommend that two or three of the individuals serving on the broad -band communications commission be from the present CATV Committee. It is our intent that this Commission should continue to function after a system has been selected, recognizing its functions will vary with the form of ownership. (2). That the City Council take whatever legal steps necessary to deal with the petitioners. if it is decided that a referendum is to be held this fall, we recommend that it include not only the two petitioners, but all interested parties. (3) We further recommend that should the City Council decide to hold a referendum, it make clear to the petitioners and to all others listed on the referendum, that if the citizens approve granting a franchise at this point in history, the City would then proceed to establish a procedure for submitting proposals in light of the needs of the City and the state of the art, including FCC regu- lations, and that a franchise would be granted only if the Council were con- vinced that such would be in the best interest of the entire community. June 26, 1975 Iowa City CATV Committee MICRO[ IU -IED BY DORM MICR+LAB I.IJAR PAPIDS • DIS MOVIES E June 26, 1975 Draft for a Broadband Communication Commission Chapter Iowa City Broadband Communication Commission sectional 1 - Establishment 2 - Membership 3 - Terms 4 - Duties 1 - Establishment. There is hereby established a Broadband Communication Commission for the City of Iowa City, Iowa. 2 - Membership. The Broadband Communication Commission shall consist of five members appointed by the City Council. The Chairperson of the Broadband Communication Commission shall be appointed by the City Council for a one year term. If for any reason a position on the Broadband Communication Commission becomes vacant, the City Council shall appoint an individual to fill the unexpired term. No person or employee with ownership interest shall serve on the Commission. The City Manager or his/her representative shall serve as ex -officio member of the Commission. All members of the Commission shall be qualified electors of the City of Iowa City and shall serve as members of the Commission without compensation. 3 - Terme. The term of office of each member or commissioner appointed by the City Council shall be five years, staggered termal of those members appointed on , one shall be appointed for five years, one shall be appointed for four years, one shall be appointed for three years, one shall be appointed for two years, and one shall be appointed for one year. 4 - Duties. The following duties are outlined for the Broadband Communication Commission prior to the granting of a franchise for the construction and operation of a Broadband Communication System in Iowa City, Iowa: a. To advise the Council on all matters relating to Broadband Communication, CATV, Cable and such other systems as may be developed that would provide a community communication system. IAICRoIILMED or JORM MICR+LA13 I.IDAR PAPIDS . DES MOINES 1 b. To give attention to the legislature procedures, including the develop- ment and continual updating of an enabling ordinance. C. To maintain a knowledge of current development in Broadband Communications. d. To solicit, review, and recommend any and all proposals received for the construction and operation of a Broadband Communication System. e. To serve as a watchdog to federal and state legislation to assure protec- tion of the City's interest in telecommunications and to review local action for concurrence with the proposed telecommunications system. f. To coordinate with the area beyond the City of Iowa City and the University of Iowa in the development of a Broadband Communication System. g. To serve as the City's liason on all matters relating to a referendum for a Broadband Communication System. h. To prepare a Broadband Communication franchise ordinance for Iowa City, in conjunction with the operator, specific to the system proposal accepted. i. To submit budget requests as necessary. J. To keep the citizenry of Iowa City informed and to enlist and to encourage citizen input. k. To annually transmit to the City Council a report of its activities and recommendations for the development and operation of a Broadband Communication System. 1. To perform such other duties as may be assigned by the City Council of Iowa City, Iowa. 14ICROI ILMEP BY JURM MICR+LA6 CLOAR PAPID5 • DES M0114ES i 1 1 b. To give attention to the legislature procedures, including the develop- ment and continual updating of an enabling ordinance. C. To maintain a knowledge of current development in Broadband Communications. d. To solicit, review, and recommend any and all proposals received for the construction and operation of a Broadband Communication System. e. To serve as a watchdog to federal and state legislation to assure protec- tion of the City's interest in telecommunications and to review local action for concurrence with the proposed telecommunications system. f. To coordinate with the area beyond the City of Iowa City and the University of Iowa in the development of a Broadband Communication System. g. To serve as the City's liason on all matters relating to a referendum for a Broadband Communication System. h. To prepare a Broadband Communication franchise ordinance for Iowa City, in conjunction with the operator, specific to the system proposal accepted. i. To submit budget requests as necessary. J. To keep the citizenry of Iowa City informed and to enlist and to encourage citizen input. k. To annually transmit to the City Council a report of its activities and recommendations for the development and operation of a Broadband Communication System. 1. To perform such other duties as may be assigned by the City Council of Iowa City, Iowa. 14ICROI ILMEP BY JURM MICR+LA6 CLOAR PAPID5 • DES M0114ES APPENDIC 1411 JORW CLOM fq June 3, 1975 Hill: Ro: Cm idelines for Broadband Communiaationu Bard iimmed idtu ly L, r.;�nbllsh/u five menber Broadband Comnuniuntione Board whioh will advise 6L+., City Ceunoil on preoedures for any referenda, servo ataggered terms, be ",Pron"tativo of these augments of the oommunity to be sorved by a uysbom, and, In +hs ease sf a positive veto in a refrandwo , be charged with da oensulting and advising the Caunoil on the negotiable and nsnF—se•.•,etiabls elements of any franohlso. Sinoe this would be a oentinuing Beard, it would serve the role of inturmediary between the granter and the grantee should a franohise be granted. Flo Beth ICCIIUFILMED BY JURM MICRc LAR Q.DAR RAPIDS • DES MOINES God AYI>11 Name: Iowa City Broadband Communications Board Composition: The Board shall consist of five residents of the city appointed by the Mayor with the approval of the City Council. Each member shall serve a term of five years; provided, however, that appointment to the first Board shall be for 1,2,3,4, and 5 years respec - tively. Any vacancy shall be filled by the City Council for the remainder of the term. The Cl.ty Manager, or his authorized representative shall serve as an ex -officio member of the Board. The Mayor with the approval of the City Council shall name a chairpetson. Duties: 1) To advise the council on all matters relating to Broadband Communications, CATV, cable and such other systems as may be developed that would provide a community communications system. 2) To give attention to the legislative procedures, Including the development algid continual updating of an enabling ordinance. 3) Tosl,rp «attention to establishing a procedure for securing and evaluating any and all proposals received for the construction and operation of a broadband communication system and to give attention to matters relating to supervision and enforcement. 4) To keep informed on the development of broadband communications. To receive such publications, attend such conferences and conduct such research as will be helpful 5) To submit an annual report to the City Council 6) To encourage the development of Broadband Communications in the community and to develop interrelationships with the University, the Iowa City School District, neighboring communities and county. 7) To submit budget requests, as needs arise. 8) To keep the citizenry Informed and to enlist and encourage citizen lmput. 9) And such other duties as may be assigned by the Council. It is understood that all matters relating to Broadband Communications shall be referred to this Board and that the Board shall make reports and recommendations to the Council. It Is understood that the staff shall work with the Board on all matters relating to Broadband Communications , through the City Manager or his authorized rebresentative. FA; C1!011 LME0 BY JU RM MI C R+L AO LL OAR RAPIDS • PES MOINES rraUn uir- AN ORDINANCE to create an Iowa City Cable Communication Commission L'. IUWA CITY CABLE CUMNUNICATION COMMISSION ESTAHLISHCD. A. Iowa City Cable Communication Commission Established. Therr: is established an Iowa City Cable Communication Commission, composed of five (5) citizens, appointed by the City Council, for a term of five (5) years; ex- cept the first appointees shall be appointed for 1, 2, 3, 4, and 5 -year' -terms and, thereafter, each for a term of five (5) years. 1. No employee or person with ownership interest in a cable television franchise shall be eligible for membership on the Commission. 2. It is recommended that all members of the Commis- sion also be subscribers to the Cable Communication System. 3. The City Manager, or his authorized representative, shall serve as an ex officio member of the Commis- sion. 4. At least two (2) weeks before any citizens are appointed to the Iowa City Cable Communication Com- mission, written applications from interested citi- zens who are willing and able to serve on said Com- mission shall be accepted. The City Council shall consider the applications submitted by citizens as well as other citizens ab7may come to the attention of the City Council as being qualified and every effort shall be made to make said Commission as broadly representative of the citizens of Iowa city as possible. B. Commission Functions. I. Prior to the granting of a franchise for the con- struction and..operation of a cable communication system in Iowa City. a. Prepare a "Cable Communication Franchise Enabling Ordinance" for Iowa City. b. Maintain a knowledge of current developments in cable communications. c. Solicit, review and provide recommendations to the City Council for the selection of an operator for the cable communication system. I1:001 il.MrD BY JURM MICR +LAB RADAR RAPIDS • DES I10INCS -2- 2. Following the granting of the franchise to con- struct and operate a cable communication system in Iowa City. a. Advise the Council on matters which might constitute grounds for revocation of the permit in accordance with the cable communi- cation ordinance. b. Resolve disagreements among grantee and public and private users of the System; such decisions of the Commission shall be appealable to the City Council. c. Advise the Council on the regulation of rates in accordance with the cable communication ordinance. d. Determine general policy relating to the service provided subscribers and the operation and use of access channels, with a view to maximizing the diversity of programs and services to subscribers. e. Encourage use of access channels among the widest rage of institutions, groups and indi- viduals within the City. f. Submit an annual report to the City Council, including, but not limited to, the total number of hours of utilization of access channels, a review of any plans submitted during the year by the franchisee for development of new servi- ces, and hourly subtotals for various programming categories. The annual report shall include the following programming categories. (1) Local educational uses, including libraries, public and private schools, and the Uni- versity of Iona. (2) Public access for local programming under public control. (3) Local government access (including fire, police, City Council meetings, public hearings, burglar alarms, and public announcements). (4) Channel time use for lease for Pay TV. (5) Channel time use for lease for business uses, including telemetry of information. (6) information retrieval and professional communication. NICRQI ISI -0[D BY JORM MICR+LA9 (tOAR RAPIDS - 01S I10I14ES i i j -2- 2. Following the granting of the franchise to con- struct and operate a cable communication system in Iowa City. a. Advise the Council on matters which might constitute grounds for revocation of the permit in accordance with the cable communi- cation ordinance. b. Resolve disagreements among grantee and public and private users of the System; such decisions of the Commission shall be appealable to the City Council. c. Advise the Council on the regulation of rates in accordance with the cable communication ordinance. d. Determine general policy relating to the service provided subscribers and the operation and use of access channels, with a view to maximizing the diversity of programs and services to subscribers. e. Encourage use of access channels among the widest rage of institutions, groups and indi- viduals within the City. f. Submit an annual report to the City Council, including, but not limited to, the total number of hours of utilization of access channels, a review of any plans submitted during the year by the franchisee for development of new servi- ces, and hourly subtotals for various programming categories. The annual report shall include the following programming categories. (1) Local educational uses, including libraries, public and private schools, and the Uni- versity of Iona. (2) Public access for local programming under public control. (3) Local government access (including fire, police, City Council meetings, public hearings, burglar alarms, and public announcements). (4) Channel time use for lease for Pay TV. (5) Channel time use for lease for business uses, including telemetry of information. (6) information retrieval and professional communication. NICRQI ISI -0[D BY JORM MICR+LA9 (tOAR RAPIDS - 01S I10I14ES -3- q. Cooperate with other systems, and supervise interconnection of systems. h. Audit all franchisee records required by the cable communication ordinance, and, in the Commission's discretion, require the preparation and filing of information additional to that required therein. i. Conduct evaluations of the system at least every three (3) years, with the grantee, and pursuant thereto, make recommendations to the Council for amendments to the cable communica- tion ordiance or any franchise agreements. j. To act on behalf or as the designee of the City Council in all renegotiations and pursuant thereto, make recommendations to the Council for amendments to the cable communication ordi- nance or any franchise agreements. k. Employ, as necessary, the servicesof a technical consultant, to assist in the analysis of any matter relative to the cable communications system. 1. Act on behalf or as designee of City Council for the purpose of proposing regulations and arbitration procedures as deemed necessary by City Council, and/or to provide any other service to City Council that may be reasonably required by City Council under the authority of the cable communications ordinance. m. Develop and publish within six (G) months of the date of award of the initial franchise, and amend as necessary from time to time, a cable communication system rules and procedures manual to define the Commission's functions and responsi- bilities, and to adopt rules and procedures in relation thereto. Upon publication of said manual, and upon any amendments thereto, the Commission shall submit the same to City Council for approval. n, Submit a budget request to the City to cover expenses incurred in respect of performance of functions provided by the cable communications ordinance. This request may include funds to be used for the development of use of access channels, including production grants to users and the purchase and maintenace of equipment not required to be provided by the franchisee, and funds to be used as per diem expenses and such salaries for Commission members as may be pre- scribed from time to time by ordinance. o. Such other duties as the City Council may assign to the Cable Communications Commission, !A:CPWILill[ 0 BY JORKA MIc R+LAB LIDNI PAPIDS • DIS 1401NCS June 10, 1875 Sandra C, Eakin Suggestions for formation of an Iowa City Telecommunications Commission by the City of Iowa City. The Mayor's Cable Committee requests that the City Council form a permanent Iowa City Cable Telecommunications Commission. Proposed Functions. The Commission should be empowered to begin immediately to serve the City Council members by developing a Telecommunications Enab ling Ordinance and by researching and advising the City Council on telecommunication matters The Commission should serve to 'Iwatch-dog" Federal and State legislation to assure pro- tection of the City's interest in telecommunication and to review local actions for concurrence with the proposed telecommunications system. (For example - review and recommend to the proposed Landlord -Tenant ordinance inclusion of a provision of right -of -access of cable to tenants requesting such service.) The Commission should maintain a collection of current reports and journals, etc. on cable uses, studies and Information for the City to draw on in order to be knowledgeable of current telecommunication developments. The Commission should participate in national and local meetings and workshops on telecommunica- tions applications and to turn serve to educate the citizens on telecommuni- cation potentials. After the creation of a cable telecom munIcat tons system the Commission should serve as the local regulatory body Proposed Membership. The City Council shall appoint the five member Commission, each member being a resident of Iowa City. Each member shall serve a term of five years; provided however, that appointments to the first Commission shall be for 1, 2 3, 4 and 5 years respectively Any vacancy in the office shall be filled by the City Council for the remainder of the unexpired term. No person with ownership Interest 0:CP01 ILMED BY JURM MICR+LAB (.LJNI u0PID5 • DES M0114E5 i i June 10, 1875 Sandra C, Eakin Suggestions for formation of an Iowa City Telecommunications Commission by the City of Iowa City. The Mayor's Cable Committee requests that the City Council form a permanent Iowa City Cable Telecommunications Commission. Proposed Functions. The Commission should be empowered to begin immediately to serve the City Council members by developing a Telecommunications Enab ling Ordinance and by researching and advising the City Council on telecommunication matters The Commission should serve to 'Iwatch-dog" Federal and State legislation to assure pro- tection of the City's interest in telecommunication and to review local actions for concurrence with the proposed telecommunications system. (For example - review and recommend to the proposed Landlord -Tenant ordinance inclusion of a provision of right -of -access of cable to tenants requesting such service.) The Commission should maintain a collection of current reports and journals, etc. on cable uses, studies and Information for the City to draw on in order to be knowledgeable of current telecommunication developments. The Commission should participate in national and local meetings and workshops on telecommunica- tions applications and to turn serve to educate the citizens on telecommuni- cation potentials. After the creation of a cable telecom munIcat tons system the Commission should serve as the local regulatory body Proposed Membership. The City Council shall appoint the five member Commission, each member being a resident of Iowa City. Each member shall serve a term of five years; provided however, that appointments to the first Commission shall be for 1, 2 3, 4 and 5 years respectively Any vacancy in the office shall be filled by the City Council for the remainder of the unexpired term. No person with ownership Interest 0:CP01 ILMED BY JURM MICR+LAB (.LJNI u0PID5 • DES M0114E5 z. in a cable television franchise (or employee thereof) granted pursuant Of the actions of this Commission shall be eligible for membership on the Com i m salon. The City Manager, or his authorized representative shall serve as an ex -officio member of the Commission Specific Tasks. 1.The first order of business should be to draw -up for approval bythe City Council a Cable Telecommunications Enabling Ordinance from the Mayor's Cable Committee's work on cable ordinances. This ordinance would set out basic requirements for a cable system, empower a regulatory body and allow for a city telecom- munications officer. This differs from the presently proposed public and private ownership models In that it distinguishes those provisions that directly relate to specific franchising negotiations and those that safeguard the right of the city to pursue an adequate cable system in terms of governmental framework and basic system design such as assurance of access channels, protection of privacy, city wide coverage, etc. This enabling ordinance would allow the city to consider any applicant (whether public, private, consortium, subscriber co-operative, etc. ) as viable for the franchise as log as the applicant is willing to meet the qualifications of service delivery and coverage as stated In the enabling ordinance. A specific franchise agreement should be drawn up between the local governmental unit and the franchisee at the time of the contract. I{ 2. Co-ordinate the City's telecommunication policy with that of nearby communities, county or regional communication systems Iand with State or regional interconnections. W001 ILMED DY JURM MICR+L.AB LLOAk RAPIDS • DES MOINES v 0 1 ,A z. in a cable television franchise (or employee thereof) granted pursuant Of the actions of this Commission shall be eligible for membership on the Com i m salon. The City Manager, or his authorized representative shall serve as an ex -officio member of the Commission Specific Tasks. 1.The first order of business should be to draw -up for approval bythe City Council a Cable Telecommunications Enabling Ordinance from the Mayor's Cable Committee's work on cable ordinances. This ordinance would set out basic requirements for a cable system, empower a regulatory body and allow for a city telecom- munications officer. This differs from the presently proposed public and private ownership models In that it distinguishes those provisions that directly relate to specific franchising negotiations and those that safeguard the right of the city to pursue an adequate cable system in terms of governmental framework and basic system design such as assurance of access channels, protection of privacy, city wide coverage, etc. This enabling ordinance would allow the city to consider any applicant (whether public, private, consortium, subscriber co-operative, etc. ) as viable for the franchise as log as the applicant is willing to meet the qualifications of service delivery and coverage as stated In the enabling ordinance. A specific franchise agreement should be drawn up between the local governmental unit and the franchisee at the time of the contract. I{ 2. Co-ordinate the City's telecommunication policy with that of nearby communities, county or regional communication systems Iand with State or regional interconnections. W001 ILMED DY JURM MICR+L.AB LLOAk RAPIDS • DES MOINES v 0 3. 3. Solicit, review and advise the City on qualifications of any potential franchisees in terms of their ability to meet the guidelines of the Enabling Ordinance. 4. Oversee and provide Information for franchise referendum, should one occur. 5. Develop a Franchising Ordinance between the City and the franchisee. 6. Administer the City's responsibility as franchiser and perform other duties as may be reasonably required by the Enabling or Franchising Ordinances such as: a. Resolving disagreements or arbitrating between franchisee and users of the system; such decisions of the Commission shall be appealable to the City Council. b. Review and audit the franchisee's records. c. Conduct an evaluation of the cable system. d. Recommend to the Council amendments or pro- pose regualtions to the Telecommunication Enabling or Francising Ordinances. e. Initiate and review regulation of rates 7. Serve to facilitate and encourage use of the access channels by the widest range of institutions and individuals. subscribers. 8. Determine general policy relating to service provided 8. Submit a budget request to the City to cover expenses Incurred in respect to performance of functions. This request may include funds to be used for development of use of access channels Including production grants to users and purchase and maintenance of equipment. MICPOI ILM[D BY JORM MICR+LAB (.SOMI RAPIDS • DCS MOVIES 4. 10. Employe as necessary services of a technical consultant, to assist in analysis of any matter relative to the Enabling or Franchising Ordinances. 11. Develop and publish within six months of the date of award of the initial franchise, and amend as necessary from time to time, a cable communication system rules and procedures manual to define the Commission's functions and responsibilities, and to adopt rules and procedures in relation thereto. Procedures and amendments shall be submitted to the City Council for approval. 12. Submit an anal report to the City Council. Specific Research and Analysis. 1. Cost -benefit systems analysis. More thought should be given to how to maximize community welfare and how to achieve ! specific information and communication functions, and how to assure the long term positive effect of communication technology particularly within the attitude of a regional approach to communication This includes I an analysis of municipal and civic functions that can be aided by cable telecommunication; cost -benefit analysis of comparisons of cable -assisted delivery of servics v. conventional modes of delivery. Included in the costs must be value of social benefits and social costs, and analysis of negative consequences of cable technology. 2. Relation to region. The essence of the regional approach Is that communication and information needs and opportunities do not necessarily coincide with the municipal limits. The franchising authority, contrary to our assumed interpretation, may be any level of IA:001 ILI4E0 BY .IURM MICR+LAS MAR RAPIDS • DES MOINES s of government empowered to act In behalf of its citizens, The Mayor's Cable Committee discussed early on the Importance of interconnect and the lack of viability of several separate systems in the Iowa City -Johnson i County region. It is imparative that the City not proceed independently and that the City should Investigate the following alternative courses: a. City taking the lead in interconnection within the County or region, b. City participation in joint powers agreement c. County serving as franchise authority, or a joint City/ County venture. d. Encouraging State districting of cable areae, 3. Ownership and funding. New avenues of cable system funding should be investigated, Major institutional users such as banks and the university computer system could be owner -members along with different local and regional governments who would jointly build and maintain the cable system and agree to lease a certain number of i channels for their own purposes in a point-to-point dedicated cable network Or perhaps, shared ownership of a cable system between local governmental units and private entreprenures dividing services and costB between social service and entertainment functions. Or, spreading out initial expenses by staged construction schedule for Introduction of specific service benefits related to number of subscribers or proportion of return to franchisee. 4. Technology changes, Basic changes in available technology have moved the telecommunications picture from 'blue sky" to reality - particularly in the area of satellite/cable technology. These communication satellites relay messages and programming over broad multi -state M:ER01 IEIdEO BY JURM MICR(ILAO (JOAR RADIOS • OGS MOINES A regions without regard to municiple boundaries Cable systems can Pickup satellite signals and transfer them to many local households by way of ground stations(saucer) already being Installed in our region. A satellite can work in conjunction with any terrestrial communication network - cable, microwave link or telephone. The widespread applications of video discs and cartridges have already changed the attitude of educational institutions toward cable. 5. Legislation/ regulation. There is a need for communities to'watch-dog"and offer comment on proposed FCC re-evaluation of rules, and on Congressional, White House and State regulatory actions Unless we are on record with the FCC as having interest in discussing these matters by August 1975 - we will be excluded from further testifying. FCC is currently requesting pre -comments on proposed declaratory rulings having to do with a. Modification of network programing exclusivity. b. Restrictions on importation of sports broadcasts Into home areae. c. Terms on which cable system should be authorized to carry radio signals. d. Whether franchise fee can be used to support public access. And most importantly e. Pending re -regulation of the 1972 Report and Order - whoes five-year status will expire March 1977 Particular proposals at this time include - removing require- ment for provision of access channels when there has been no demonstrated showing that there will be substantial use and changing ground rules as to '4;CR0111EMED BY JURM MICR+LA© (LOAN RAPIDS • DES MOINES I j A regions without regard to municiple boundaries Cable systems can Pickup satellite signals and transfer them to many local households by way of ground stations(saucer) already being Installed in our region. A satellite can work in conjunction with any terrestrial communication network - cable, microwave link or telephone. The widespread applications of video discs and cartridges have already changed the attitude of educational institutions toward cable. 5. Legislation/ regulation. There is a need for communities to'watch-dog"and offer comment on proposed FCC re-evaluation of rules, and on Congressional, White House and State regulatory actions Unless we are on record with the FCC as having interest in discussing these matters by August 1975 - we will be excluded from further testifying. FCC is currently requesting pre -comments on proposed declaratory rulings having to do with a. Modification of network programing exclusivity. b. Restrictions on importation of sports broadcasts Into home areae. c. Terms on which cable system should be authorized to carry radio signals. d. Whether franchise fee can be used to support public access. And most importantly e. Pending re -regulation of the 1972 Report and Order - whoes five-year status will expire March 1977 Particular proposals at this time include - removing require- ment for provision of access channels when there has been no demonstrated showing that there will be substantial use and changing ground rules as to '4;CR0111EMED BY JURM MICR+LA© (LOAN RAPIDS • DES MOINES 7. whether old grandfathered systems should have to meet updating of channels and provisions by the 1977 .required date. In Congress, beside the pending copyright policy legislation, there are a number of bills pending involving regulation of cable television, Federal -State -Local considerations, cable pay-TV and rural funding of cable systems, The White House Office of Telecommunications has proposed extensive legislation changing the Fcc's role in relation to cable television and limiting the FCC's involvement to exclude areas of cable television operation not involving carriage of broadcast signals. I4ILRDCRRCD BY JURM MICR¢LAB CHAR RAPIDS • DES MOINES I s I � 7. whether old grandfathered systems should have to meet updating of channels and provisions by the 1977 .required date. In Congress, beside the pending copyright policy legislation, there are a number of bills pending involving regulation of cable television, Federal -State -Local considerations, cable pay-TV and rural funding of cable systems, The White House Office of Telecommunications has proposed extensive legislation changing the Fcc's role in relation to cable television and limiting the FCC's involvement to exclude areas of cable television operation not involving carriage of broadcast signals. I4ILRDCRRCD BY JURM MICR¢LAB CHAR RAPIDS • DES MOINES L � CCEIVED '^,;1'i4 iy/o ZUCHELLI, HUNTER & ASSOCIATES, INC. URBAN 4CONOMIC9 . OLVLLORMCNT RROORAMMINO . nNANCIAL ANALY/1• MARYLAND NATIONAL BANK BUILDING 160 SOUTH STREET ANNAPOLIS, MARYLAND 21401 (301) 269.6565 December 16, 1977 Mr. Paul Glaves Redevelopment Coordinator Civic Center 410 E. Washington Street Iowa City, Iowa 52240 Dear Paul, It was good to talk to you Friday and learn things were pro- ceeding very well with the urban renewal disposition. You and your colleagues in the city deserve great credit for successfully reaching accommodation with the different bidders and development interests. If Scott MacDonald or I can be of any later assistancce, do not hesitate to ask. Per our discussion of the library site on Block 65, Scott ane I continue to feel strongly that the site should remain off the competitive market. If the city were to sell this site, support for other parcels, including the Mall, 82-1b, and 64 (retail ele- ment), would be seriously diluted. According to our calculations, there is insufficient retail demand to support these sites and Block 65 at the present time. If limited demand is diluted every development and retailer is weakened. Secondly, we scaled the disposition process to protect exist- ing retail businesses, as well as offer new commercial opportun- ities. The introduction of an additional large commercial parcel to the marketplace would place considerable pressure on existing businesses and shopowners. Too much commercial development, expe- cially at scattered sites, would draw too many sales from existing businesses and weaken the Washington Street core area. Conditions may change over time, however, and the city might reasonably adopt a flexible policy toward future development. If a department store, for example, wanted to upgrade their local store or introduce a new store at a later date, Block 65 might be an appropriate site. In such an instance, increased sales would be drawn from the larger region rather than other downtown mer- chants. At the time of land disposition, only one department store 14; 0011 UTI) BY JORM MICR¢LAB (.Lona 4APIDS • D6 I40MES W9 r � CCEIVED '^,;1'i4 iy/o ZUCHELLI, HUNTER & ASSOCIATES, INC. URBAN 4CONOMIC9 . OLVLLORMCNT RROORAMMINO . nNANCIAL ANALY/1• MARYLAND NATIONAL BANK BUILDING 160 SOUTH STREET ANNAPOLIS, MARYLAND 21401 (301) 269.6565 December 16, 1977 Mr. Paul Glaves Redevelopment Coordinator Civic Center 410 E. Washington Street Iowa City, Iowa 52240 Dear Paul, It was good to talk to you Friday and learn things were pro- ceeding very well with the urban renewal disposition. You and your colleagues in the city deserve great credit for successfully reaching accommodation with the different bidders and development interests. If Scott MacDonald or I can be of any later assistancce, do not hesitate to ask. Per our discussion of the library site on Block 65, Scott ane I continue to feel strongly that the site should remain off the competitive market. If the city were to sell this site, support for other parcels, including the Mall, 82-1b, and 64 (retail ele- ment), would be seriously diluted. According to our calculations, there is insufficient retail demand to support these sites and Block 65 at the present time. If limited demand is diluted every development and retailer is weakened. Secondly, we scaled the disposition process to protect exist- ing retail businesses, as well as offer new commercial opportun- ities. The introduction of an additional large commercial parcel to the marketplace would place considerable pressure on existing businesses and shopowners. Too much commercial development, expe- cially at scattered sites, would draw too many sales from existing businesses and weaken the Washington Street core area. Conditions may change over time, however, and the city might reasonably adopt a flexible policy toward future development. If a department store, for example, wanted to upgrade their local store or introduce a new store at a later date, Block 65 might be an appropriate site. In such an instance, increased sales would be drawn from the larger region rather than other downtown mer- chants. At the time of land disposition, only one department store 14; 0011 UTI) BY JORM MICR¢LAB (.Lona 4APIDS • D6 I40MES W9 �-� ZUCHELLI, HUNTER & ASSOCIATES, INC. Mr. Glaves D'.� December 16, 1977 contemplated new space; and their location in the mall was essen- tial to that project. Over time, there could -be other department stores interested in Iowa City, but such an occurrence cannot now be foreseen. In the absence of a second department store (which remains a long -shot possibility)the city needs an activity generator on Block 65 with a pedestrian orientation. To work effectively, the College Street Mall must be solidly anchored on both ends. Fortun- ately, the library represents an excellent opportunity to achieve such an activity center. Its frequent usage, pedestrian orienta- tion and need for access and visibility fit the planning concepts superbly. We continue to feel the library is appropriately sited on Block 65. Best regards. DRZ:jg cc: Scott D. MacDonald Sincerely, ZUCHELLI, HU(TER A& ASSOCIATES, INC. �C 0. Donald Ft. u helli President MICROI 11.1,1119 BY JURM MICR+LA6 U OAR RAPIDS • DES MOINES N °o c i 'qY f1fY EYE C��iura� Sister Jean-Marie Iowa City Catholic Grade School 229 E. Court Iowa City, Iowa 52240 �• n OviC CEMLN. 410 ,YOTUN ff. ,OWACITY. IOWA 1140 i/LJ�/ L0]S1A p00 \ FIRE DEPAA T OFFICE OF THE FIRE FNRSIIAL 354-1600 X237 February 1, 1977 Dear Sister Jean-Marie, An inspection by the Fire Department was made of your school November 4, 1976. The following deficiencies were noted: 5.652(lln) EXITS: Locations not marked. 5.654(197) DOORS: Panel doors with glass twindows.610 closers. O 1 ti- Nt,�r / Need new fire door at bottom of stair well off of gym. Fire door good in boiler room, but swings wronq way. 5.656(109) STAIRWAYS: In buildings of more than one story, stairs shall be enclosed with protacted'noncombustible construction except those in accordance with 5.656(2). Doors shall he 1 3/4 -inch solid wood construction, or better, with wire glass allowable. 5.657(100) INTERIOR FINISH: No flame proof label shown on drapes. 5.661(109) HEATING EQUIPMENT: Comhustion air should be checked for amount and placement of intakes. Ventino good. 5.663(100) FIRE EXTINGUISHERS: One was sitting on floor (Ath Floor). Overdue for checking. 5.665(170) ADDITIONAL FIRE HAZARDS: liousekeepina. Rooms in back of stage rea, Room 104, Cloak Room, Under Secondary Stairs, Under Stairs to roof. It 1s also recom ended that an automatic early alarm detection system should be installed throughout the building. Some plans should be made for fire escape to be installed on north side of building. If ,you have any questions please feel free to contact this office. Sincerely yours, LHK:df %�[tt,rL] Itc C if 77' — . 4, Lawrcnce H. Y,innev/ Fire Marshal PI CI+.011 LME0 BY io RM MIC RA LAB f.i. �]AR PAPIDS • DES 1101NES R CITY OF IOWA CITY (I`.V '.ENTER 410 E WASHINGTON ST IOWA CITY IOWA 52240 (319) 354.180 OFFICE OF THE FIRE CHIEF ROBERT P. KEATING Dacember 29, 197/ Sister Jean-Marie Iowa City Catholic Grade School 229 E. Court St. Iowa City, IA 52240 Dear Sister Jean-Marie, An inspection by the Fire Department was mlde of Iowa City Catholic Grade School December 13, 1977. The following violations were noted and are listed in degree of seriousness and Fire Department priority ranking. The inspection was made using the Iowa Administrative Code and the Uniform Fire Code as a guide line for violations. Iowa Administrative Code 5.656(1) Stairway enclosures and floor cutoffs. in buIldfngs o more tan one story, stairs shall be enclosed with protected noncombustible construction except thosein accordance with 5.656(2). Doors shall be 1 3/4 -inch solid wood construction, or better, with wire glass allowable. 5.706(3) Fire alarm systems. Whenever the fire marshal determines 1t advisable, he may require that the fire alarm system be extended or designed to provide automatic fire detection devices in unsupervised areas, boiler rooms, storerooms or shop areas. 5.654(6) Classroom doors. (a) Classroom doors, in new construction, shall be thirty-six inches wide. In existing buildings, doors of not less than thirty inches 1n width may be used. Doors must be a minimum of 1 3/4 -inch solid core wood. 5.654 (9) Doors from classrooms to corridors may have closeable louvers up to twenty-four inches above the floor. No other louvers or operable transoms shall be permitted In corridor partitions. 5.659(3) Early detection. Whenever the fire marshal determines it advisable, he may require that the fire alarm system be extended or designed to provide automatic fire detection devices in unsupervised areas, boiler rooms, storerooms or shop areas. If the requirements of 5.565(1) are fully met there would be no need for exterior fire escapes on west and north side of building. However, any deficiencies whatsoever concerning requirements of 5.656(1) would greatly increase the need for exterior fire escapes. In the buildings present condition the need for exterior fire escapes is critical. 14; CROI II.MED BY JURM MICR +LAB (EDAR RAPIDS • DES MDIRCS 5.652(6) Where additional outside stairs or fire escapes are required by law, they shall be Class B, double width (forty-four inches), and shall extend to the ground. shalPlatforms for outside stairs or fire escapes l have a minimum dimension of forty-four inches. and fire escapes shall have a minimum diOutside stairs mension of forty-four inches. Outside stairs and fire escapes shall be constructed in accordance with the state law and regulations. Fire escapes shall not be permitted on new construction. hICI101 I1.61FD BY JORM MICR+LAB UOAk PANDS • DFS 11011JES 5.652(4) Exits shall be clearly visible or routes to reach them shall be conspicuously indicated in such manner that every occupant of every educational building who is physically and mentally and capable will readily inoitshentiretyishall each of esosarrangedmornmarkedtthat beon thewayttooa placer of safety outside is unmistakable. 5.665(6) Decorative materials C. Draperies, curtains, loosely attached wall coverings, cloth hangings and similar materials shall be non- combustible or flame -proof in corridor exit - i other ways and assembly occupancies. In areas up to ten percent of the wall area may have combustible coverings and hangings. here are no flame Remove large cardboard o refrigeratorsboxtagelocatednoncurtaiso3rdifloordhallway. � C 5.661(2) Installation for any heating equipment shall be in accordance with the manufacturers instruction and conditions of safe operation. Heating equipment in furnace room should be checked for combustion. for available air 5.665(3) Discarded furniture, furnishings or other combustible material shall not be stored or allowed to accumulate in attics or concealed spaces. Designated storage space shall be provided for may be equipment that used periodically throughout the school year and necessary the school f to operation or curriculum schedule. Remove old desks and furniture from storage room located east side 3rd floor. g} ! Uniform Fire Code Sec. 27.404 (b) Fire Hazard. When any hazardous e ectr cal lnsta lation is brought to the attention of the Chief, he shall notify the authority enforcing the Electrical installationCode, and may order Make oneeded repairs roofseastinued side,isso thetnee d and the use of heat tape on gutter can be discontinued. ? notedIt was roress orrctin violations noted tinolast nyear's tinspectionwreport. as made1Itc wasealsognoted smoke detectors had been installed in strategic areas. This does indicate some progress being made on the early detection rpqulrement, it can not however be accepted or 1 approved by the Fire Marshal until each detector is wired to the existing fire alarm system, any one detector so that when is activated the alarm sounds throughout the building alerting everyone, even in the most remote areas within the school building, hICI101 I1.61FD BY JORM MICR+LAB UOAk PANDS • DFS 11011JES i Please submit within 30 days to the Office of the Fire Marshal a schedule Indicating dates of intended compliance. The Flre Marshal or Chief will be available to discuss and explain above violations with School Board members, if needed. If you have any questions please feel free to contact this office. Sincerely, p Robert P. Keating Fire Chief RPK/LHK:df cc: Neal Berlin file Lawrence li. Kinney` Fire Marshal MICROFILMED BY JURM MICR+LAB (LOAR RAPIDS • DES MOINES I CITY OF r .I /II � I I li I I•' /1 II � I W/\ ;I IIfJ(,I( �iV .';I December 29, 1977 Lolly Eggers Director of Public Library City of Iowa City 410 E. Washington St. Iowa City, IA 52240 OWA CITY 1( )W/\ CITY IOW/V ')2240 (319)')')4 18QU OFFICE OF THE FIRE CHIEF ROBERT P. KEATING Re: Fire inspection of Iowa City Public Library On December 8, 1977 , I accompanied the Iowa City Fire Marshal on a fire inspection of the Iowa City Public Library, using Uniform Fire Code and National Fire Prevention Association No. 101 - Life Safety Code1976 as a reverence tor citing violations. The following violations were noted. LifeSafet Code, Chapter 6 - Section 6-1.1.1 General. Every stairway, e evator s a t,light and ventilation shaft, chute, and other opening between stories shall be enclosed or protected to prevent the spread of fire or smoke. Violation: Basement area - vicinity of west basement exit. Janitors room has void in ceiling - exposing wooden joists, thus aiding the spread of fire. Recommendations: Make needed repairs to ceiling. Rest room - same area. Same violation noted - void in ceiling. Recommendation: Make needed repairs to ceiling. Uniform Fire Code, Article 10.- Section 10-109(e) Use of Space Under St ir. There shall be no enclosed usable space under stairways in an exit enclosure, nor shall the open space under such stairways be used for any purpose. Violation: Boxes, books, papers, etc. stored under stairways. Recommendation: Remove everything from under stairways. Life Safet Code, Chapter 5 - Section 5-10.3 Illumination of Signs. very s gn s a be suitably illuminated by a reliable light source giving a value of not less than 5 foot-candles on the illuminated surface. Such illumination shall be continuous as required under the provision of Section 508, Illumination of Means of Egress, and where emergency lightlrg facilities are required, exit signs shall be illuminated from the same source. Violation: Several exit lights were out throughout the building. Recommendation: Replace burned out bulbs - or repair as needed. WOOF IuarD BY JORM MICR+LA6 clunk RANDS • DCS MOINES I j i I CITY OF r .I /II � I I li I I•' /1 II � I W/\ ;I IIfJ(,I( �iV .';I December 29, 1977 Lolly Eggers Director of Public Library City of Iowa City 410 E. Washington St. Iowa City, IA 52240 OWA CITY 1( )W/\ CITY IOW/V ')2240 (319)')')4 18QU OFFICE OF THE FIRE CHIEF ROBERT P. KEATING Re: Fire inspection of Iowa City Public Library On December 8, 1977 , I accompanied the Iowa City Fire Marshal on a fire inspection of the Iowa City Public Library, using Uniform Fire Code and National Fire Prevention Association No. 101 - Life Safety Code1976 as a reverence tor citing violations. The following violations were noted. LifeSafet Code, Chapter 6 - Section 6-1.1.1 General. Every stairway, e evator s a t,light and ventilation shaft, chute, and other opening between stories shall be enclosed or protected to prevent the spread of fire or smoke. Violation: Basement area - vicinity of west basement exit. Janitors room has void in ceiling - exposing wooden joists, thus aiding the spread of fire. Recommendations: Make needed repairs to ceiling. Rest room - same area. Same violation noted - void in ceiling. Recommendation: Make needed repairs to ceiling. Uniform Fire Code, Article 10.- Section 10-109(e) Use of Space Under St ir. There shall be no enclosed usable space under stairways in an exit enclosure, nor shall the open space under such stairways be used for any purpose. Violation: Boxes, books, papers, etc. stored under stairways. Recommendation: Remove everything from under stairways. Life Safet Code, Chapter 5 - Section 5-10.3 Illumination of Signs. very s gn s a be suitably illuminated by a reliable light source giving a value of not less than 5 foot-candles on the illuminated surface. Such illumination shall be continuous as required under the provision of Section 508, Illumination of Means of Egress, and where emergency lightlrg facilities are required, exit signs shall be illuminated from the same source. Violation: Several exit lights were out throughout the building. Recommendation: Replace burned out bulbs - or repair as needed. WOOF IuarD BY JORM MICR+LA6 clunk RANDS • DCS MOINES Life Safety Code, Chapter 8-2.10 Emergency Lighting. All places of assembly and their means of egress shall be provided with emergency lighting in accordance with Section 5-9. Violation: Auditorium and Children's Movie Room located on lower levels, lack emergency lighting, as do their means of egress. Recommendation: Provide emergency lighting in places of assembly and their routes of egress. Life Safety Code, Chapter 8-2.4.3 Number of Exits. Every Class C place of assembly (capacity 50 to 300 persons) shall have at least 2 means of egress, consisting of separate exits or doors leading to a corridor or other spaces giving access to 2 separate and independent exits in different directions. Violation: Auditorium and children's theatre room. Recommendation: Provide secondary means of egress from auditorium and children's theatre room. Please within 30 days submit to the office of the Fire Marshal a schedule indicating dates of compliance. If you have any questions regarding this inspection please feel free to contact Fire Marshal Lawrence H. Kinney. RPK:df cc: Neal Berlin file Sincerely yours, Robert P. Keating Fire Chief M: CRnIIWED 6Y JORM MICR¢LAB CIDAR RAPIDS . DCS I40I11ES r Johnson county regional planning JT/2 south dubuque street, iowo city. iowo January 3, 1977 PEcr. I✓ED JAN commission 4 1973 52240 (319)351-8556Isobel iurrie cm,,n Emll L. Bronoi [,un„ iw D' �' Mr. Neal Berlin, City Manager City of Iowa City Civic Center Iowa City, IA 52240 Dear Mr. Berlin: At the December 14, 1977 meeting of the Johnson County Regional Planning Commission, the Commission reviewed the attached budgetary information and work program alternatives outline and adopted them as a preliminary budget and work program for fiscal year 1979, The Commission would like you to review the materials and transmit your comments and any questions you might have prior to the Commission's adopting a final budget and work program which will likely occur at the April or May meeting of the Commission. The Commission request for FY 1979 from the City of Iowa City is $65,897.Oo. In the meantime, if you have any questions you would like to discuss with me, I would be happy to do so at your convenience. Si ere?d' itBrt Executive Director CC: Isabel Turner Attachments EB/db I^ICRDI RMED BY JCRM MICR�LA13 CIDNt RANDS • DFS 1•I0IHES IM I r Johnson county regional planning JT/2 south dubuque street, iowo city. iowo January 3, 1977 PEcr. I✓ED JAN commission 4 1973 52240 (319)351-8556Isobel iurrie cm,,n Emll L. Bronoi [,un„ iw D' �' Mr. Neal Berlin, City Manager City of Iowa City Civic Center Iowa City, IA 52240 Dear Mr. Berlin: At the December 14, 1977 meeting of the Johnson County Regional Planning Commission, the Commission reviewed the attached budgetary information and work program alternatives outline and adopted them as a preliminary budget and work program for fiscal year 1979, The Commission would like you to review the materials and transmit your comments and any questions you might have prior to the Commission's adopting a final budget and work program which will likely occur at the April or May meeting of the Commission. The Commission request for FY 1979 from the City of Iowa City is $65,897.Oo. In the meantime, if you have any questions you would like to discuss with me, I would be happy to do so at your convenience. Si ere?d' itBrt Executive Director CC: Isabel Turner Attachments EB/db I^ICRDI RMED BY JCRM MICR�LA13 CIDNt RANDS • DFS 1•I0IHES IM -1 - JOHNSON COUNTY REGIONAL PLANNING COMMISSION Proposed Budget FY 1979 Receipts DRAFT 11/21/77 1978 1979* Adopted Draft Assessments $141,283 $150,000 University of Iowa (Assistantships) 8,400 8,400 Grants: Comprehensive Employment 45,297 36,958 and Training Act Housing and Community 30,000 24,324 Development Act (Iowa City) TOTAL GRANTS $75,297 $61,282 Other Income: Interest 1,500 1,500 Graphics 250 250 TOTAL OTHER $1,750 $1,750 TOTAL INCOME $226,730 $221,432 *Supplementary Infoemation Regarding Fund Balance Balance FY 1977 Per Audit $33,907 Less: Net Fixed Assets (5,311) Expendable Fund Balance 6-30-77 $28,596 Addition: Surplus FY '78 (estimate) 51000 Total Available FY 1979 Less: FY1979 Budgeted Deficit $33,596 (18,172) Less: One Month Cash Flow Reserve (15,600) Balance 6-30-79 (176) (over) 141CRU1 I1.1.1ED By JORM M:CR+L A13 CWAR RANDS - DES t401NES Expenditures PERSONNEL Regular Staff: Director Senior Planner Transportation Planner Human Services Planner Secretary Secretary Graphics Technician Program Budget Manager Total CETA (Titles I and VI): Assistant Transportation Planner Community Assistance Planner Assistant Human Services Planner Total Other Staff; Research Assistantships (U. of I) Planning Assistance Work -Study Cost of Living Reserve' Merit Increase Reserve2 Total TOTAL PERSONNEL FRINGE BENEFITS FICA Contributions IPERS Health Insurance Life Insurance Unemployment Insurance Total 1978 Adopted $ 23,000 20,523 13,891 16,081 8,529 8,529 10,800 2,000 $103,353 12,500 10,000 10,000 $ 32,500 8,400 8,000 3,000 6,800 5,350 $ 31,550 $167,403 7,000 6,225 3,700 400 -0- $17,325 ! 'Reflects a 6 per -ant reserve for regular staff. 2Reflects a 5 Pe! .int reserve for regular staff. 01001 ILMID BY JORM MICR+LA13 (I DAN RMPIB •DES MOINES 1979 Draft $ 24,149 21,754 17,898 16,081 9,492 8,200 11,538 2,500 $111,612 9,967 10,465 10,465 $ 30,897 8,400 4,000 2,000 8,000 6,600 $ 29,000 $171,509 8,700 8,000 3,700 400 500 $21,300 I i r , `I i Expenditures PERSONNEL Regular Staff: Director Senior Planner Transportation Planner Human Services Planner Secretary Secretary Graphics Technician Program Budget Manager Total CETA (Titles I and VI): Assistant Transportation Planner Community Assistance Planner Assistant Human Services Planner Total Other Staff; Research Assistantships (U. of I) Planning Assistance Work -Study Cost of Living Reserve' Merit Increase Reserve2 Total TOTAL PERSONNEL FRINGE BENEFITS FICA Contributions IPERS Health Insurance Life Insurance Unemployment Insurance Total 1978 Adopted $ 23,000 20,523 13,891 16,081 8,529 8,529 10,800 2,000 $103,353 12,500 10,000 10,000 $ 32,500 8,400 8,000 3,000 6,800 5,350 $ 31,550 $167,403 7,000 6,225 3,700 400 -0- $17,325 ! 'Reflects a 6 per -ant reserve for regular staff. 2Reflects a 5 Pe! .int reserve for regular staff. 01001 ILMID BY JORM MICR+LA13 (I DAN RMPIB •DES MOINES 1979 Draft $ 24,149 21,754 17,898 16,081 9,492 8,200 11,538 2,500 $111,612 9,967 10,465 10,465 $ 30,897 8,400 4,000 2,000 8,000 6,600 $ 29,000 $171,509 8,700 8,000 3,700 400 500 $21,300 -3 - Expenditures (con't.) OPERATING EXPENSES Travel Office Supplies Graphics Supplies General Office Computer Service Computer Accounting Rent Utilities Telephone Printing Xerox Postage Legal Fees Audit Insurance Dues Personnel Administration Publications Equipment Total MULTICOUNTY ASSESSMENTS East Central Iowa Association of Regional Planning Commissions Eastern Iowa Area Crime Commission Total CONTRACTUAL (None) TOTAL EXPENDITURES BUDGET DEFICIT 1978 1'979 Adopted Draft $ 3,500 $ 3,500 2,500 2,625 2,500 2,625 600 625 500 600 Boo 900 4,800 4,800 1,500 1,575 3,600 3,800 3,300 4,000 5,700 5,700 1,750 1,850 200 200 1,300 1,500 350 425 300 -0- 700 1,000 500 500 2,000 1,000 $36,400 $37,225 6,697 7,1664 1,194 2,404 $ 7,891 $ 9,570 $229,019 239,604 (2,289)3 (18,172) - 3 T bedrawn from fund balance. 4Assumes 7 percent increaser does not reflect actual request, which is presently unknown. (over) 14IER0I ILMED BY JURM MICR+LA6 CEDAR RAPIDS • DI:S MOINES I Local Government Budget Commitments FY 1979 1978 1979 Adopted Draft Coralville $ 5,000 $ 5,309 Iowa City 62,067 65,897 Shueyville 200 212 Solon 960 1,019 University Heights 2,552 2,709 Johnson County 67,665 71,840 North Liberty 2,839 3,014 TOTAL $141,283 $150,0005 SReflects a 6.17 percent increase over FY 1978. MICROMMED DY DORM MICR+LAB WAR RAPIDS • DES 1101IIES JOHNSON COUNTY REGIONAL PLANNING COMMISSION WORK PROGRADl - FISCAL 1979 July 1, 1978 - June 30, 1979 Continuing Programs Current Status Goal/Objectives Product Comment County Land Use C. A draft proposed policy plan for rural land use will be completed by December 1977. A coordinated land use policy for Johnson County -Implementation strate- Various revine- ies for rural land . ments and de - use policy, including tailed area . ordinance changes and planning is de - development programs pendent upon the rN. -General development nature of the plans for various com- policy selected munities and their and adopted by environs. local govern- -Special studies of ments. specific non-farm land uses such as highway/ commercial and recrea- tional uses. -Sub-area plans, partic- ularly for the North County Corridor near Coralville Reservoir and Lake Macbride -Update of Metro Land Use Plan to reflect Iowa City Comprehensive Plan and Rural Land Use Policy. IS I CRof 11YED BY JURM MICR+LA9 (LDAR RAPIDS • DES MINES WORK PROGRAM - FISCAL 1979 (continued) Continuing Programs Current Status Goal/Objectives Product Comment Transporta--'.. An areawide To establish a -Special studies, to Presently re - tion transportation planning process be determined by the new cruiting a plan recommended that provides a transportation committee principal by a consultant framework and that will address some planner for has been dis- foundation upon of the unresolved issues the transpor- cussed and re- which a compre- or problems of the con- tation program. viewed by local hensive, coordi- sultant plan, or provide governments. nated, and con- needed follow-up supple- " Future planning tinuing plan can mentary information to needs to address be prepared. the plan elements. some of the prob- shoand To establish a -Assist Iowa City, John- and unre- unre- transportation son County, and Coralville sings, olve solved issues system which meets in preparing Iowa DOT contained in the specific local ex- transit assistance grant plan, pectations beyond applications. the need to pro- vide access to Update transit develop all parts of the ment program. urban area by all -Development of Johnson segments of the County supplement to the population East Central Region Tran- sit Development Program. -Coordination of the pro- posed Iowa City Airport Master Plan process with city and county planning. 1AICROI I MLD By DORM MICR+LAB UDAR RAPIDS • DES M0I14CS Continuing Programs Current Status WORK PROGRAM - FISCAL 1979 (continued) Goal/Objectives Product Human Service Final reports in- To supply data Final report and recom- cluding recommen- about existing pro- mendations on Family dations have been grams and agencies. and Individual Life completed for Emergency Assis- To identify the Service area. tante, Justice, human needs of and Mental Health/ Johnson County Chemical Depen- residents and the dency. extent to which needs are being met. To analyze and correlate infor- mation on human needs in order to have it useful to decision makers in formulating pro- grams and develop- ing resources. To establish a mechanism for on- going planning and coordination of human services, including a way of keeping information current. Development of common data collection system. Assistance to agencies and funding bodies rela- tive to the first year program recommendations. Development of recom- mendations for an on- going planning program. Update of Johnson County Service Index. 14I0III loam BY JORM MICR+LA13 CtOAR RANDS • DES MOINES Comment Contract with Iowa City for Human Service is scheduled for completion by March 31, 1979. Human Service committee will be discussing the second year work program during December and February 1978.To the ex- tent that the committee pro- vides overall Policy advice on programs, some of the products identified in tht adjacent column could change. Continuing Programs small Cities Local Assis- tance WORK PROGRAM - FISCAL 1979 (continued) Current Status Goal/Objectives Product Comment Program re-estab- lished in April, A continuing pro- -Attendance at more than Increased 1977• gram of technical and administrative 100 city council meet- ings mem- bership in JCRPC Program has assistance to small each year. by local govern- re- suited in in- communities, includ--Assistance ing in preparing ments cipatedsinnFY'79. creased awareness grants informa- tion, inter -agency grant applications on be- halfof � among local gov- program coordina- local governments.JCRPC was instru�� ernments of shared interests tion, and communi- -Participation in the in ob- and common con- cation, plus on- request, special county's HCDA Block Grant tainmental rentl$400te h000ur- cerns. planning services program, especially with housing rehabilitation Community Devel- Numerous requests for local areas. opment grant for and coordination with par -the county (as - for information have been ticipating cities (under special contract sisting six rural dealt with. for JCRPC services). areas including the cities of Assisted in de- Oxford and Shuey- and the veloping a propo- foresmallpcommunitiesdons Commivillession will sal for county- wide current problems/needs (based assist in apply - animal control. on availability of time and funding). ing for continued _ funding for future years. 141 CROF IL14ED BY JORM MICR+LAB UDAR RAPIDS • DES 140111ES Continuing Programs Current S WORK PROGRQ-f - FISCAL 1979 (continued) Latus Goal/Objectives Product A-95 Clearing- Under an agree- To coordinate grant Completed reviews of house Review ment with the East Central Iowa applications, all A-95 applications Plans, projects, which affect the Association of etc., or local, Regional Planning state, and federal Johnson County area. Commissions, the agencies which JCRPC carries out have an impact on the A-95 Review Johnson County with function for plans and programs Johnson County. of the JCRPC as well as with those Of it's member units of govern- ment, 141001 ILMED DY JURM MICR#LAB UDNI PAPIDS • DES M0114CS Comment 1 -city of Iowa Citr=- MEM®RANDUM PATI: January 5, 1978 TO: Neal Berlin, City Manager FROM: Rosemary Vitosh, Director of Finance � Lj RE: October Travel Disbursements Attached is a list of all travel disbursements which appeared on the October expenditure listing. The description for each item contains the employee's name and a short description of the travel or meeting involved. If you need further information on any of the items, please contact me. !4:00FILWO BY JURM MICR+LA9 C(DAR RAPIDS • DES 140111[5 ON October Travel Disbursements Sophia Zukrowski Iowa Civil Rights Leadership Conference Guthrie Center 10/9 thru 10/12 Mary Neuhauser AAA World Travel Agency --airfare Meeting of Community Development Steering Comm. of National League of Cities, Portland, Maine 9/28 thru 10/1 Wallace Carlson International Municipal Signal Ass. Baltimore, Maryland 8/11 thru 8/17 McGuire and Prosser Supervisory Training Ramada Inn, Des Moines 9/7 thru 9/9 Mary Neuhauser Governor's Coalition Ames, Iowa 9/16 6 Finance employees Management Education for Office Personnel Kirkwood Community College 10/12/77 Eugene Dietz Public Works Conference Chicago 9/13 Clayton Riggenberg Meeting with City Council Highlander Inn 9/26 Glenn Siders Red Carpet Travel - air fare ICBO Conference San Diego 9/11 MICRO[ IMED BY JURM MICR#LAB 11 DAIt RAPIDS • DES MOINES $43.33 $242.00 $38.28 $75.09 $40.65 $150.00 $276.99 $111.56 $299.00 -2- Craig Minter Public Works Conference Chicago 9/13 Sophia Zukrowski Civil Rights Investigations Kansas City 9/25 Craig Minter Investigate the feasibility of purchasing a portable asphalt pug mill LaFayette, Indiana 9/19 Craig Minter/Hugh Mose Negotiations seminar Nashville 10/2 Stephen Lombardi Nahro meeting Minneapolis 10/3 Dennis Gannon/Ed McGinness Construction conference Iowa State University 11/9 Nancy Heaton IMFOA Meeting Des Moines 10/13 Michael Richardson Kirkwood -Boiler Management School 10/6 Mary Neuhauser Two Trips Des Moines David Perret Minneapolis Council on Aging 9/20 thru 9/21 James Brachtel ASCE Transportation Conference Ames 9/30 w:CROfILMED or JORM MICR+LA6 CLDAR RAPIDS • DES MOINES $74.00 $90.00 $96.00 $284.00 $102,00 $30.00 $30.00 $12.50 $66.00 $35.00 $30.78 i i -2- Craig Minter Public Works Conference Chicago 9/13 Sophia Zukrowski Civil Rights Investigations Kansas City 9/25 Craig Minter Investigate the feasibility of purchasing a portable asphalt pug mill LaFayette, Indiana 9/19 Craig Minter/Hugh Mose Negotiations seminar Nashville 10/2 Stephen Lombardi Nahro meeting Minneapolis 10/3 Dennis Gannon/Ed McGinness Construction conference Iowa State University 11/9 Nancy Heaton IMFOA Meeting Des Moines 10/13 Michael Richardson Kirkwood -Boiler Management School 10/6 Mary Neuhauser Two Trips Des Moines David Perret Minneapolis Council on Aging 9/20 thru 9/21 James Brachtel ASCE Transportation Conference Ames 9/30 w:CROfILMED or JORM MICR+LA6 CLDAR RAPIDS • DES MOINES $74.00 $90.00 $96.00 $284.00 $102,00 $30.00 $30.00 $12.50 $66.00 $35.00 $30.78 -3- Miranda/Boren Waste Water Operators Course University of Iowa 11/14 thru 11/16 $100.00 Cleo Kron Iowa Section AWWA Des Moines 10/19 thru 10/21 $120.00 Mary Neuhauser Side trip related to trip to Portland, Maine AAA World Travel Reimbursed $12.05 Harry Boren/Miranda Wastewater Operator's Course University of Iowa 11/14 thru 11/16 $25.00 Neal Berlin ICMA Meeting Atlanta Advance 10/30 thru 11/3 $300.00 Dennis Kraft Planning Senior Centers Madison, Wisconsin Advance 11/10 thru 11/13 $100.00 Julie Vann Advance - same as Kraft $100.00 William Cook Computer School (To be reimbursed by Washington, D.C. Crime Commission) Advance 10/3 thru 11/3 $480.00 Bill Cook Interantional Association of Chiefs of Police Washington, D.C. Registration (To be reimbursed by 10/3 thru 11/3 Crime Commission) $300.00 Eugene Dietz Public Works Management Seminar Blacksburg, Virginia Advance 11/14 thru 11/18 $525.00 MICROI ILNED BY JURM MICR LAS LLM( RAPIDS - DES MOINES r-. -4- Candy Morgan ME RC Des Moines Advance 11/8 Michael Kurcharzak/Glenn Siders NCSBCS State Energy Building Code Ames 11/9 thru 11/10 Lyle Seydel/Donna Hillis NAHRO Conference Minneapolis Red Carpet Travel 10/3 thru 10/6 Cleo Kron AWWA Meeting Des Moines Advance 10/19 thru 10/21 R.S. Carpenter Public Works Supervision Course Milwaukee, Wisc. Advance 10/18 thru 10/19 Linda Schreiber ISMA Conference Atlanta, Georgia Advance 10/30 thru 11/3 HighlanderWInnBids Registration/Meals 9/14, 9/15 Dennis Kraft/Julie Vann Planning and Designing Senior Centers University of Wisconsin Madison, Wisconsin 11/10 thru 11/11 MICROL IL14E0 BY JURM MICR+LAD (LDAB RAPIDS • DES MOINES $35.50 $204.00 $ 240.00 $180.00 $123.82 $250.00 1 , I I r-. -4- Candy Morgan ME RC Des Moines Advance 11/8 Michael Kurcharzak/Glenn Siders NCSBCS State Energy Building Code Ames 11/9 thru 11/10 Lyle Seydel/Donna Hillis NAHRO Conference Minneapolis Red Carpet Travel 10/3 thru 10/6 Cleo Kron AWWA Meeting Des Moines Advance 10/19 thru 10/21 R.S. Carpenter Public Works Supervision Course Milwaukee, Wisc. Advance 10/18 thru 10/19 Linda Schreiber ISMA Conference Atlanta, Georgia Advance 10/30 thru 11/3 HighlanderWInnBids Registration/Meals 9/14, 9/15 Dennis Kraft/Julie Vann Planning and Designing Senior Centers University of Wisconsin Madison, Wisconsin 11/10 thru 11/11 MICROL IL14E0 BY JURM MICR+LAD (LDAB RAPIDS • DES MOINES $35.50 $204.00 $ 240.00 $180.00 $123.82 $250.00 MINUTES OF STAFF MEETING January 4, 1978 Departmental referrals from the formal Co De the department heads. until meeting of January 3 were distributed The City Manager requested that the material regarding 7th Avenue be the file and duplicated for the Council packet. of Messrs. Cross and Dryer at the Januar Pulled from This is in reference to the appearance The City Manager requested department he to Co' thesnowoff all Cit In the future, this should be done the first ocleada The Police Chief working y after a snow storniVehicles. Street Superintendent that a snow ordinance is needed. perintendent is working on this. He was informed that the The City Manager advised that added that division he is undertaking to provide heads and other administrative of departmentdhav an evaluation of their department head before the Cit heads. He these evaluations. employees should have an Opportunity Manager Y Library employees to evaluate 9 undertakes The subject of the Director. y Manager a copy of the absence the metric system will be delayed Of the Personnel Specialist, Y to the next staff meeting The Employee Assistance Program will be discussed at the next staff meetingdue to some department heads did not receive a copy of the memo from the Civil Rights Specialist. since The Finance �Director announced that tnehe week. the Council on Monday, Proposed budgets will it printed meeting and dis- tributed Friday. The Cit y, the Finance Department For those who will changed Y Manager noted will try to get a COPY meeting with check thebudget some places the wording some of the decision is a the budget get document before 9 has been changed. Thedepartment been The new going to the Council, heads should 2:00 P.M. tooinstruforctwthebstaff onithessed use ofAtme tin The Director of Community Development announced that herelwould bel be Thursday at new form, the Comprehensive Plan staff Thursday morning at 9:00 A.M. in the Conference Room. Prepared by �L oJan qlt/ Lorraine Saeger O In;croI ILMED BY DORM MICR+LAB C.IDAB RAPIDS • DES MOINES ( DEPARTMENT REFERRALS FORMAL COUNCIL MEETING JANUARY 3, 1978 CTY MGR CTY MGR COUNCIL CTY CLRK HOUSING, LEGAL COM DP Cty Clrk PUB WRKS CTY MGR 14:CRW RMED BY JURM MICR+LAB [.I. DNI RAPIDS • DCS MOMES COMMENTS/STATUS c(I ',c SUBJECT DATE REFERRED DATE ¢ W 5C Leach and State Representatives i RECD TO DUE mm=) 11Lf m O Comm will prepare drafts of Council Policy for review k adoption. w a f Advisoryquestionnaires. W ¢ CTY MGR CTY MGR COUNCIL CTY CLRK HOUSING, LEGAL COM DP Cty Clrk PUB WRKS CTY MGR 14:CRW RMED BY JURM MICR+LAB [.I. DNI RAPIDS • DCS MOMES COMMENTS/STATUS c(I ',c Appointments To Human Rights Commission and Housing Commission 1/3 Arrange meeting with Representative Leach and State Representatives i 1/3 Rules Committee - de Prosse and Roberts Comm will prepare drafts of Council Policy for review k adoption. 1/3 deProsse completing Citizens f Advisoryquestionnaires. Council procedures in drawers in Council Chambers. 1/3 Kathleen's Corner (North Side) 1 Bldg Official respond to permit request 1/3 Legal opinion concerning authorization or pe Lowell Cross g Robert Dryer - Glendale Road._ 1/3 Comment 7th ave ez ension in ie aSto indsoi Get copy of previous report that includ d their recommendations. Repare report on Court Street success. 1/3 ' Dave Loney comments regarding " I Employee Assistance Program I I/3 CTY MGR CTY MGR COUNCIL CTY CLRK HOUSING, LEGAL COM DP Cty Clrk PUB WRKS CTY MGR 14:CRW RMED BY JURM MICR+LAB [.I. DNI RAPIDS • DCS MOMES COMMENTS/STATUS c(I ',c DEPARTMENT REFERRALS SUBJECT Charles Ludvicek comments C. L. Subdivision. Attend Mon. meeting to discuss. i Discussion of Correspondence Underpass on Iowa Avenue BDI Assessments Hickory Hill contain snow mobile trails? Is the park posted. Mayor notify legislators and League of Municipalities that I C oppose legi that would remove Frat. E Sorority Ho off tax rolls. Council woman Neuhauser out of Town Jan 11. to Preliminary Plat of Oaks Meadow Addition deferred one week to Jan 10. Schmeiser ready to discuss 1/3 PUB WRKS 1/3 PUB WRKS C�ElIiEL fd co/770),1/3 PARKS PFJI"� r td r 5 1/3 MAYOR ion AIA 1/3 11 COUNCIL 1/3 11 COMM DEV yrs:-- 6A1001IL14ED BY JORM MICROLAB (A OAR PAPIDS • DES 140114ES 0 DATE RECD REFERRED M DATE DUE ¢ W ir 9 Q COMMENTS/STATUS w a Cr 1/3 PUB WRKS 1/3 PUB WRKS C�ElIiEL fd co/770),1/3 PARKS PFJI"� r td r 5 1/3 MAYOR ion AIA 1/3 11 COUNCIL 1/3 11 COMM DEV yrs:-- 6A1001IL14ED BY JORM MICROLAB (A OAR PAPIDS • DES 140114ES 6A1001IL14ED BY JORM MICROLAB (A OAR PAPIDS • DES 140114ES 0 .1 The Building Line Volume 5 NEW YEAR - NEW CODE January, 1978 During the month of December, the Iowa City Electrical Board drafted a completely new City ordinance recommending adoption and amending the 1978 National Electric Code. The new City ordinance is a major rewrite of the present Electrical Code and has resulted in an easier to read document. The Board made several major changes in the new Code allowing more flexibility and enforceability. For example, instead of including the Board's duties and responsibilities in the code, the Board formed by-laws as a separate document. Another change that becomes effective upon Council adoption is that split circuits are no longer required to be installed for outlet recepticals. Reinspection fee of $5.00 may be assessed under the new code when the inspector is called for an inspection and finds work incomplete, and has to return to reinspect. These are just a few of many changes that have been made. The ordinance has been presented to Council for adoption and will soon become law. We urge that all parties interested contact the Electrical Inspector and obtain a copy of these new amendments and a copy of the 1978 National Electric Code. ENERGY CODE GOES INTO EFFECT JANUARY 4 The State of Iowa adopted an Energy Code based on ASHRAE 90-75 and modified for Iowa's climate. The code affects all new construction in Iowa City. A copy of the code as available at .the time we went to press Is part of this newsletter. The heating and cooling efficiency require- ments of the code apply to all new con- struction in Iowa City including single family residential. All new additions must also conform to the thermal require- ments. The lighting efficiency requirements apply to all new construction of buildings which are open to the general public during nor- mal business hours. Buildings having more than 100,000 cubic feet of enclosed apace that is heated or cooled require a review by a registered architect or registered engineer for com- pliance and the signed and sealed state- ment must be filed with the State before the Building Permit can be issued. All other structures shall be reviewed by the City of Iowa City as part of the over- all plan review process. The complete code will be available around mid January from the State Office of Plan- ning and Programming at a cost of $5.50. More on the Energy Code will be included in future newsletters. In -Service Training Sessions In an effort to keep the staff informed about the new codes and procedures being implemented by the Department of Housing and Inspection Services, in-service training ses- sions are being held. These sessions have a two -fold benefit as the staff not only receives up-to-date infor- mation about the new codes and regulations but it also has the opportunity to discuss the proper interpretations of the codes and gain a common understanding of them. Topics covered so far have included the electrical, plumbing, and fire aspects of inspections and court room procedures. Future meetings will discuss the Housing Code from different view -points - homeowners, magistrate, etc., and CPR training. * * EXAM TIME * * The next written examination for journeyman and master electricians licenses will be held on February 1, 1978. The oral examinations will be held on February 8, 1978. Both exams are held in the Iowa City Civic Center. A time for the exams has not been set. happy new year! +:LPnf II1'fh BY DORM MICR(�LA6 I )Nl NAP! 01, . P1 1, MOM . STATISTICS MINIMUM HOUSING CODE BUILDING INSPECTION During December, 1977, 160 struc- During the month of December, 31 tures were inspected containing Building Permits, 69 Mechanical 978 dwelling units and 125 room- Permits, 47 Plumbing Permits, and ing units. 279 dwelling units 32 Electrical Permits have been and 44 rooming units were found issued by the City. The total to be in compliance with the value of all December construction Minimum Housing Code of Iowa in Iowa City is $3,127,361. There City. 699 dwelling units and 81 was 1 demolition permit issued. rooming units did not comply with the Minimum Housing Code. HOUSING ASSISTANCE PROGRAM During December, 11 units were brought into the Section 8 Program. There are 25 units left in Section 23. Total units, Section 8 = 246. ! 95I 'op liwiad tlM01 'A110 VM01 QIVd 30V1SOd 'S '0 �zva Hina ,I: CPnl II 1.11➢ BY JURM MICR(�LAB Ii)NI PAPM • DFS MOINES OVZZs LADI '/TTD umol 10911S u022uTgsapl ;sea 014 SaoTA.iaS uoTToadsul pun BuTsnoH .f;TD nMol ;o A2TD AMENDMENTS AND ADDITIONS TO CHAPTER 5 OF THE PLANNING AND PROGRAMMING RULES RELATING TO THE STATE BUILDING CODE DIVISION 8 630-5.800(103A) Iowa State Building Code Thermal and Lighting Efficiency Standards. 5.800(1) SCOPE. This division of the state building code sets forth the minimum requirements for the design of new buildings and structures or portions thereof and additions to existing buildings that provide facilities or shelter intended primarily for human occupancy or use by regulating their exterior envelopes and selection of their heating, ventilation, and air conditioning systems, service water heating, electrical distribution and illuminating systems and equipment for effective use of energy. 5.800(2) APPLICABILITY. The provisions of this division shall after the effective date apply as follows: a. The provisions of this division apply to all factory -built structures which are required to meet the requirements of the state building code. b. The thermal efficiency requirements of this division shall be applicable: (1) To all new construction owned by the state, an agency of the state, or a political subdivision of the state; (2) To all new construction located in a governmental subdivision which has adopted either the state building code or a local building code or compilation of requirements for building construction; (3) To all other new construction in the state which contains more than one hundred thousand cubic feet of enclosed space that is heated or cooled. c. The lighting efficiency requirements of this division shall be applicable to all new construction owned by the state, an agency of the state, or a political sub- division of the state and to all new construction in the state of buildings which are open to the general public during normal business hours. 5.800(3) ADOPTION. The "Code for Energy Conservation in New Construction", sections 1 through 7 and including all charts,figures and appendices are referenced herein jointly developed by the National Conference of States on Building Codes and Standards (NCSBCS) and the three model code groups, Building Officials and Code Administrators \ International, Inc. (BOCA), International Conference of Building Officials (ICBG) and Southern Building Code Congress International, Inc. (SBCC) dated November 1977 is adopted by reference and herein amended and is hereby declared a division of the state building code. The provisions of these rules or state statutes shall prevail when they differ from the referenced code. Copies of the referenced code may be purchased from either the National Conference of States on Building Codes and Standards, 1970 Chain Bridge Road, McLean, Virginia 22101, or from the commissioner's office. 5.800(4) AMENDMENTS AND ADDITIONS. The following are deletions, revisions, and amendments to the code adopted in 5.800(3). a. Add after 101.3A2 3. Other Exemptions - Exemptions of other buildings or classes of buildings shall be requested from the commissioner in writing. Exemptions shall be granted if the com- missioner determines the requirements are unreasonable as they apply to a particular building or class of buildings based upon the data supplied with the written request or additional data if requested by the commissioner. b. Add after 101.3B (4) Occupancy - The occupancies and use of all buildings shall be as defined by the Uniform Building Code as adopted by the State Building Code, Chapter 103A of the Code. c. Add to 102.1 the following: (a) All materials and equipment used to comply with the requirements of this code shall meet the minimum requirements of the Iowa State Building Code or other applicable building codes. (b) The use of all foam plastics shall be in accordance with the requirements of the State Building Code. d. Add to 103.0 the following: Procedures for alternate materials and methods of construction acceptance are in rule 630-5.3(103A) of the Iowa Administrative Code. e. Delete section 104.1 and replace with the following: 104.1 GENERAL. Nothing in these rules shall exempt or change the requirements of Chapters 114 and 118 of the Code, pertaining to registered Architects or Engineers. (a) The plans and specifications for all buildings to be constructed after the effective date of these rules and which exceeds a total volume of one hundred thousand cubic feet of enclosed space that is heated or cooled shall be reviewed by a registered architect or registered engineer for compliance with applicable energy efficiency standards. (b) A statement that a review has been accomplished and that the design is in compliance with the energy efficiency standards shall be signed and sealed by the responsible regisz tered architect or registered engineer. This statement shall be filed with the commis- sioner on the form furnished by the commissioner, prior to construction or the obtain- ing of any local permits. '^:CPm II.111:D BY ,ORM MICROLAB f I JAR 11APIM • DIS i10111CS (1) Included with the statement shall be a remittance of $10,00 (checks shall be made payable to the Treasurer State of Iowa). (c) If the plans and specifications relating to energy efficiency for a specific struc- ture have been approved, additional buildings may be constructed from those same plans and specifications without need of further approval if construction begins within five years of the date of approval. Alterations of a structure which has been previously approved shall not require a review because of these changes, provided the basic structure remains unchanged and no additional energy is required for heating, cooling or lighting. (d) No changes shall be made to any approved plan or specifications which either decreases or increases the amount of energy used for heating, cooling, or lighting, unless approved by the responsible registered architect or registered engineer in writing and notice filed with the commissioner. (e) The review of plans and specifications for buildings constructed with a volume of less than one hundred thousand cubic feet of enclosed space which is heated or cooled shall be in accordance with local or other building code requirements pertaining to plan review, as required by section 103A,19 of the Code. f. Add an additional paragraph to section 104.2: Plans and specifications shall not be filed with the commissioner, however, the person signing the approval statement or the owner shall maintain a copy of the approved plans and specifications, for a period of five years following substantial completion of the construction. g. Delete section 105.0 Inspections and replace with the following: 105.0 INSPECTIONS. Inspection and review of construction shall be performed in the same manner as for other construction, in accordance with section 103A.19 of the Code, h. Add the following exception to the definition of "Building Official" in section 2. EXCEPTION: For purposes of Division 8 approvals pertaining to criteria of design, systems approvals, and materials, the Building Official shall be the Building Code Commissioner. I. Add to the footnote of the outdoor design temperature table in section 302.1 Degree days heating and the north latitude shall be the common practice for the locality in which the building is located, (RS -1, weather service data or other authorities.) j. Delete the exception to 402.5 and replace with the following: EXCEPTION: Except for a comparison of energy consumption between the alternate design and the standard design, single and multifamily dwellings are exempt. Commercial and industrial structures having a volume of heated or cooled space of less than one hundred thousand cubic feet and the indoor temperature is controlled from a single point are exempt from the full -year energy analysis described in paragraph 402,3(b); however, a comparison of energy consumption between the alternative design and the standard design shall be provided. k. Add new subsections to section 503.4 as follows: (h) System Design Heating/Cooling Capacity. The rated capacity of the heating/cooling system at design conditions shall not be greater than 130% for heating, 115% for cooling at design output load calculated in accordance with section 503,2 whenever appropriate equipment is available. Equipment designed for standby purposes is not included in this capacity limitation requirement. The cooling capacity of heat pumps are exempt from this limitation. (i) Combustion Air. Combustion air shall be supplied as required by Chapter 6 of the Uniform Mechanical Code as adopted as part of the State Building Code. 1. Delete subsection 503.8(a)3. and replace with the following: 3. Where used to control both heating and cooling, it shall have a maximum heating mode temperature setting of 85F and a minimum cooling mode temperature setting of SSF and shall be capable of operating the system heating and cooling in sequence. It shall be adjustable to provide a temperature range of up to 1OF between full heating and full cooling, except as allowed in 503.3(c)5b. m. Add at the end of the first paragraph of section 503.10: Provisions of the duct requirements of the Uniform Mechanical Code as adopted as part of the State Building Code shall be used if different from these standards. n. Delete section 505.2(a) and replace as follows: (a) Power Factor: Utilization equipment, rated greater than 1,000 W and lighting equipment greater than 15W, with an inductive reactance load component, shall have a power factor of at least 85 percent under rated load conditions. Power factors of less than 85 percent shall be corrected to at least 90 percent under rated load conditions. Power factor corrective devices may be either utilization equipment design or capacitors placed in banks automatically controlled, except where a device results in an unsafe condition or interferes with the intended operation of the equipment. 0. Delete section 601.1 and replace with the following: 601.1 GENERAL. The requirements contained in this section are applicable only to buildings containing less than one hundred thousand cubic feet of enclosed heated or cooled space and three stories or less in height. The provisions of this section are limited to residential buildings that are heated only or heated and mechanically cooled and to other buildings that are heated only. Buildings constructed in accordance with this section are deemed to comply with this Code. p. Add to RS -8 in Section 701.0 IES pamphlets EMS -1, EMS -2, and EMS -3 are included as part of this standard. 5.801 to 5.899 Reserved. ,.,:rhw nM[0 ar Ju RM MICROLAB II )Alt PAPIOS • nlS MO NES City of Iowa Cit% MEMORANDUM ..� DAM January 3, 1978 TO: Linda Schreiber, Administrative Assistant FROM: Hugh Mose, Transit Manager ow 0 RE: Bus Service for Southeast Junior High School yi—A / As requested, I have checked into the possibility of altering the schedule of our Goodwill bus to fit the needs of students leaving Southeast Junior High School at the end of the school day. In order to maintain our current schedule the bus must leave Goodwill at 3:09 pm. (This allows the bus to reach downtown at 3:23, and proceed on to Wardway, arriving at 3:34.) S. E. Jr. High students also finish classes at 3:09, pm. However, it takes the average student at least ten minutes to go to his/her locker, get out of the building, and walk to Goodwill. Thus, according to the S. E. Jr. High principal, 3:20 to 3:30 would be the best departure time. Unfortunately, the Goodwill bus cannot wait that long. We could, however, alter our schedule slightly and delay the 3:09 departure from Goodwill to 3:15. This means the bus would be running six minutes late all the way to Wardway, where the long lay -over would permit the driver to get back on schedule. The six minutes available from the end of classes till the bus departs would give students barely enough time, but any person intent on using the bus should be able to make it. Any alteration in the bus schedule beyond a 3:15 Goodwill departure should not be attempted without an over-all revision of the entire route. This can, and probably should, be done, but the time involved prevents this from being a realistic near-term solution. At the direction of the City Council or City Manager we will institute the change to a 3:15 pm departure from Goodwill. Further study is ongoing concerning an overhaul of the entire Wardway-Goodwill route. PICPO[ IVED BY JURM MICF7+LAB CLONI PAPIDS • OES 1401NCS .E I= CITY OF IOWA CITY CIVIC CENTER 410 E. WASHINGTCN Si. IOV"'I' _.. :«`=0 (3 yj 35:.t.18M January 5, 1978 Dear Sir: As you know, the recently enacted Excavation Ordinance in Iowa City, I Iowa, requires a cash performance deposit. This deposit may either be paid with each excavation cut or a $1000 cash deposit may be made for ; all cuts made during the year. Iowa -Illinois Gas & Electric Company has recently placed their $1000 on deposit and they have come up with a new wrinkle which may prove to be of benefit to you. They have purchased a one year certificate of deposit from one of the local banks and have endorsed it on the back to the City of Iowa City. in this way they are continuing to draw interest on the money at 7;u and they are also meeting the terms of the Excavation Ordinance. We felt this hint may be of use to you in order to keep your money working for you. If you have any questions please contact Marilyn Collier in the Engineering Division at 354-1800, extension 251. j Sincerely, RichLr. J `P astino Pu bl' Works Director cc: City Manager City Council Marilyn Collier 9/ II!CROf Ii.MED BY ,IURM MICR +LAB f.I.OAR RAPIDS • DES 1101NES CITY OF IOWA CITY CIVIC CENTER 410 E WASHINGrCN S; Si9J 35G 1300 January 5, 1978 Mr. F.J. Newman Plant Manager Proctor 8 Gamble Manufacturing Co. 2200 Lower Muscatine Road Iowa City, IA 52240 Dear Mr. Newman: The City Manager's Office has referred your letter regarding a traffic signal at Fairmeadows and Highway 6 Bypass and a sidewalk in this area to Public Works for analysis and discussion. The sidewalk project from First Avenue to Fairmeadows has been included as a budget submission for the FY79 Capital Improvements program. All Capital Improvement projects will be considered by the Council in the next few weeks as they consider the FY79 Budget. There is a problem with the location of the sidewalk. Under State law it is not possible to use a special assessment against your property unless the sidewalk is located on the north side of the street. The City of Iowa City owns a majority of the property on the south side of the street and unfor- tunately the General Fund would not be able to support an assessment against the City's own property. We appreciate your Firms willingness to pay an assessment against your frontage; however, it appears the details of payment will have to be looked at more thoroughly if Council approves this project. The situation regarding the traffic signal at Fairmeadows and Highway 6 continues to be a difficult problem. There is absolutely no question in our mind that the location of Highway 6 and Fairmeadows is a dangerous intersection. Unfortunately, there continues to be numerous other intersections that demand more immediate attention due to higher traffic volume and higher numbers of accidents. The City's ability to fund and prepare engineering drawings for these pending projects is stretched to the limit and it will be almost impossible to program additional signals either this year or next year. Traffic signals now funded and under design include Highway 1, 6, 218; Sycamore and Bypass 6; Hollywood and Keokuk; and numerous traffic signals on Market and Jefferson Street. Present requests for additional signals in FY79 include a major inter- section reconstruction and resignalization on Benton and Riverside and traffic signals at the Gilbert intersection with Bowery and Prentiss. We do understand your frustration with the intersection problem at Fairmeadows and Bypass 6. The City Council does share your concern about this intersection and I believe they will attempt to program it !n; Canl 11.14L0 BY JORM MICR+LAB CLDAR RAPIDS • DGS MINES i CITY OF IOWA CITY CIVIC CENTER 410 E WASHINGrCN S; Si9J 35G 1300 January 5, 1978 Mr. F.J. Newman Plant Manager Proctor 8 Gamble Manufacturing Co. 2200 Lower Muscatine Road Iowa City, IA 52240 Dear Mr. Newman: The City Manager's Office has referred your letter regarding a traffic signal at Fairmeadows and Highway 6 Bypass and a sidewalk in this area to Public Works for analysis and discussion. The sidewalk project from First Avenue to Fairmeadows has been included as a budget submission for the FY79 Capital Improvements program. All Capital Improvement projects will be considered by the Council in the next few weeks as they consider the FY79 Budget. There is a problem with the location of the sidewalk. Under State law it is not possible to use a special assessment against your property unless the sidewalk is located on the north side of the street. The City of Iowa City owns a majority of the property on the south side of the street and unfor- tunately the General Fund would not be able to support an assessment against the City's own property. We appreciate your Firms willingness to pay an assessment against your frontage; however, it appears the details of payment will have to be looked at more thoroughly if Council approves this project. The situation regarding the traffic signal at Fairmeadows and Highway 6 continues to be a difficult problem. There is absolutely no question in our mind that the location of Highway 6 and Fairmeadows is a dangerous intersection. Unfortunately, there continues to be numerous other intersections that demand more immediate attention due to higher traffic volume and higher numbers of accidents. The City's ability to fund and prepare engineering drawings for these pending projects is stretched to the limit and it will be almost impossible to program additional signals either this year or next year. Traffic signals now funded and under design include Highway 1, 6, 218; Sycamore and Bypass 6; Hollywood and Keokuk; and numerous traffic signals on Market and Jefferson Street. Present requests for additional signals in FY79 include a major inter- section reconstruction and resignalization on Benton and Riverside and traffic signals at the Gilbert intersection with Bowery and Prentiss. We do understand your frustration with the intersection problem at Fairmeadows and Bypass 6. The City Council does share your concern about this intersection and I believe they will attempt to program it !n; Canl 11.14L0 BY JORM MICR+LAB CLDAR RAPIDS • DGS MINES Mr. Newman Jan. 5, 1978 Page 2 into the program for a period after FY79. They are facing an extremely difficult dilemma of many needs and not enough funds. We ask for your patience in this matter. Sincerely, 4/Ri J. Plastino Pu is Works Director cc: Jim Brachtel Neal Berlin City Council 141 CRDf ILMED BY JORM MICR¢LA6 CLDAR RAPIDS • DES MINES THE PROCTER & GAMBLE MANUFACTURING COMPANY IOWA CITY PLANT 2200 LOWER MUSCATINE ROAD December 22, 1977 The Honorable Mayor and Members of the City Council of the City of Iowa City Civic Center 410 E. Washington St. Iowa City, IA 52240 Dear Mayor and Council Members: IOWA CITY. IOWA $7240 The Procter 6 Gamble Manufacturing Company and our employees have continuing concerns about pedestrian and motorist safety at the Lower Muscatine, Fairmeadows, and Highway 6 intersection. There are numerous accidents and at least two of the serious ones in the past few years involved our employees, even though they are fully aware of the danger. We urge early scheduling of traffic signals at this intersection and provision of a right turn lane to permit traffic from Lower Muscatine to move into the westbound Highway 6 acceleration lane independently of traffic waiting to go south on Fairmeadows or east on Highway 6. Discussions and correspondence with the City on several occasions over the past eight years have resulted only in information that the City has placed higher priority on other intersections and that traffic density does not justify State participation. Pedestrian traffic, primarily school children, continues to increase with residential development to the southwest. A major increase in vehicle traffic is certain with the Earl May and Eastdale Mall developments. Planning for the needed improvements should be cpmpatible with a proposed sidewalk along the south side of Lower Muscatine. As we stated in our October 18, 1974 letter to you, we believe the south side is the safer location for the sidewalk; we also reaffirm our willingness to pay an assessment against our frontage even though the sidewalk will be on the City side of Lower Muscatine. l Sincerely, -�% J • New` m n ��'-� Plant Manager 1A 1 CRnn u4Lu BY JURM MICR+LAB CLOAR RAPIDS • US 1401NLs \ i T p THE PROCTER & GAMBLE MANUFACTURING COMPANY IOWA CITY PLANT 2200 LOWER MUSCATINE ROAD December 22, 1977 The Honorable Mayor and Members of the City Council of the City of Iowa City Civic Center 410 E. Washington St. Iowa City, IA 52240 Dear Mayor and Council Members: IOWA CITY. IOWA $7240 The Procter 6 Gamble Manufacturing Company and our employees have continuing concerns about pedestrian and motorist safety at the Lower Muscatine, Fairmeadows, and Highway 6 intersection. There are numerous accidents and at least two of the serious ones in the past few years involved our employees, even though they are fully aware of the danger. We urge early scheduling of traffic signals at this intersection and provision of a right turn lane to permit traffic from Lower Muscatine to move into the westbound Highway 6 acceleration lane independently of traffic waiting to go south on Fairmeadows or east on Highway 6. Discussions and correspondence with the City on several occasions over the past eight years have resulted only in information that the City has placed higher priority on other intersections and that traffic density does not justify State participation. Pedestrian traffic, primarily school children, continues to increase with residential development to the southwest. A major increase in vehicle traffic is certain with the Earl May and Eastdale Mall developments. Planning for the needed improvements should be cpmpatible with a proposed sidewalk along the south side of Lower Muscatine. As we stated in our October 18, 1974 letter to you, we believe the south side is the safer location for the sidewalk; we also reaffirm our willingness to pay an assessment against our frontage even though the sidewalk will be on the City side of Lower Muscatine. l Sincerely, -�% J • New` m n ��'-� Plant Manager 1A 1 CRnn u4Lu BY JURM MICR+LAB CLOAR RAPIDS • US 1401NLs ^' city of Iowa Cif - MEMORANDUM DAT11 January 5, 1978 T0: Linda Schreiber, Administrative Assistant FR: Jim Brachtel, Traffic Engineer Si'� OIM RF: Operation of Signal System at Keokuk/Highway 6 Joh J7 The signal lights at this intersection are controlled by an automatic signal solid state Model NF -10 Controller. The device runs as a semi - actuated two phase controller. Inductive loop detectors have been placed in the Keokuk Street legs of the intersection to detect vehicle presence on Keokuk. SystemSystem Operation When the system is at rest the controller will maintain right-of-way on U.S. Highway 6. When a vehicle arrives on a Keokuk leg the controller will provide right-of-way to Keokuk Street. Each additional vehicle on Keokuk will extend the time of right-of-way five seconds. When all vehicles have cleared the detector or a maximum of thirty-five seconds have elasped the controller will restore right-of-way to U.S. Highway 6. U.S. Highway 6 will be alloted at least thirty-five seconds of right-of-way. If traffic conditions are heavy on both Keokuk Street and U.S. Highway 6, the controller will cycle back and forth alloting thirty-five seconds to Keokuk Street and thirty-five seconds to U.S. Highway 6. Attached is a sketch of the intersection showing detector placement and phasing labels. Also attached is the field time sheet for this intersection. Should you wish to discuss this further please don't hesitate to contact me. cc: Dick Plastino MICR01IL14CO BY JORM MICR+LAB HDM RAPIDS • DES MOINES 93 .... ^' city of Iowa Cif - MEMORANDUM DAT11 January 5, 1978 T0: Linda Schreiber, Administrative Assistant FR: Jim Brachtel, Traffic Engineer Si'� OIM RF: Operation of Signal System at Keokuk/Highway 6 Joh J7 The signal lights at this intersection are controlled by an automatic signal solid state Model NF -10 Controller. The device runs as a semi - actuated two phase controller. Inductive loop detectors have been placed in the Keokuk Street legs of the intersection to detect vehicle presence on Keokuk. SystemSystem Operation When the system is at rest the controller will maintain right-of-way on U.S. Highway 6. When a vehicle arrives on a Keokuk leg the controller will provide right-of-way to Keokuk Street. Each additional vehicle on Keokuk will extend the time of right-of-way five seconds. When all vehicles have cleared the detector or a maximum of thirty-five seconds have elasped the controller will restore right-of-way to U.S. Highway 6. U.S. Highway 6 will be alloted at least thirty-five seconds of right-of-way. If traffic conditions are heavy on both Keokuk Street and U.S. Highway 6, the controller will cycle back and forth alloting thirty-five seconds to Keokuk Street and thirty-five seconds to U.S. Highway 6. Attached is a sketch of the intersection showing detector placement and phasing labels. Also attached is the field time sheet for this intersection. Should you wish to discuss this further please don't hesitate to contact me. cc: Dick Plastino MICR01IL14CO BY JORM MICR+LAB HDM RAPIDS • DES MOINES 93 IT - MICROFILMED BY JORM MICR+LAB CLOAR PAPIDS - DES MOMES HW'i'.'IG M -PASS , RECORD OF CONTROLLER IMINGS INTERSECTION OF (N -S) kE'oL-uk sr and (E -W) a. S. yiuY6 DATES 0-c 7Z TIME: 3'ro Ohl TIMING CHANGED: YES NOS_ OBSERVER 2-P. TIMING CHECKED, COMMENTS ON BACK_ CONTROLLER TYPE-AaA14lP( ,lkyAL. MFJD SERIAL NO, SOLID - STATE NORTH APPROA H SOUTH APPROACH EAST APPROAC WEST APPROACH f i I I RECORD OF CONTROLLER IMINGS INTERSECTION OF (N -S) kE'oL-uk sr and (E -W) a. S. yiuY6 DATES 0-c 7Z TIME: 3'ro Ohl TIMING CHANGED: YES NOS_ OBSERVER 2-P. TIMING CHECKED, COMMENTS ON BACK_ CONTROLLER TYPE-AaA14lP( ,lkyAL. MFJD SERIAL NO, SOLID - STATE NORTH APPROA H SOUTH APPROACH EAST APPROAC WEST APPROACH ELECTRO• LEFT• THRU MECHANICAL TURN LEF TURN THRU LEFT- THRU LEFT- i ACTUATED TURN TURN THRU S MODULE TYPE P� _ WALK 0 o PED. CLEARANCE � �v A. MINIMUM INITIAL 6 /5 PASSAGE TIME S NO. OF ACTUATIONS TO GIVE VARIABLE INITIAL SET BELOW N.A. ov4 TIME TO REDUCE TO MINIMUM GAP SET BELOW N.9 dO4 VARIADLE INITIAL �A MINIMUM GAP A)"9 A A).,4.30 MAXIMUM GREEN VEHICLE CLEARANCE 22- 3 ¢ RECALL O� N CAI ALL RED CLEARANCE PRETIMED OFFSET Z)A 013 CL TIMING TIMC DIAL 1 _OFFSET (CYCLE _OFFSET LENGTH --SEC.) —OFFSET DIAL 2 _OFFSET (C YCLE LENGTH —OFFSET —SEC.) _OFFSET DIAL 3 __OFFSET (CYCLE LENGTH —OFFSET __SEC.) _OFFSET !e; ptl1111 I -IN) BY JORM MICR41fLAB LII)NI PANDS • DLS momiS 10 T0: Neal Berlin pRM; Richard J. P RE: CITY Of IOWA cm tOf MIC woks CAT[: October 27, 1976 Meeting with Lowell Coss and R.L. Dryer concerning 7th and Glendale, October 25, 1976 The meeting was attended by Mary Neuhauser, Max Selzer, Harvey Miller, Mr. Cross, Mr. Dryer, Jim Brachtel and Dick Plastino. Mr. Cross stated that there did not seen to be enough policemen for enforcement and that cars were speeding caning from the west. He told of spinning tires and the danger to small children due to the fact that cars were going over the curb and up onto the grass. Mr. Dryer commented about the high traffic volumes destined for the Mall. He also stated that their particular location was in a bad spot since it is between City High and Regina High School. He talked about the early release which let many children out on the highways walking or on bicycles, all in conjunction with high traffic volumes. He stated that they had considered traffic signals, children at play signs, four way stops, but had dismissed these because of high cost or lack of effectiveness. He asked what it would cost to put on enough policemen to have traffic enforcement a prime function of the City. Chief Miller stated it would be in the range of $S00,000 to have a fully equipped and staffed traffic squad. Discussion then centered about the effectiveness of a "Caution" or "Slow" sign or a number of stop signs. Mr. Plastino handed out a report indicating that stop signs had been tested and found to be ineffective in controlling speed. Discussion was made of additional one-way pairs such as College and Washington to funnel traffic into Muscatine rather than over to 7th Avenue. Mr. Plastino stated that he though t this would be very difficult to pursue since it involved a shifting of traffic volumes from one area to another area and residents of the othe- area would react poorly to such a solution. Mr. Cross then talked about speed bumps and said they had disregarded those because of some obvious disadvantages; however, he did feel there was merit in a rumble strip, directly at the stop sign and perhaps in advance of the stop sign. A discussion of rumble bars insued and it was decided that Mr. Cross and Mr. Dryer would travel 14:00f 0 11-111 m mY .)(.)RM MICR +LAB LI )AR WAVIDS • DFMOVIES 9y page 2. ' �1 Mtg. w/Cross f, Dryer re: 7th f, Glendale October 27, 1976 the Lexington Street speed rumble strip and see if they could tolerate the sand. They also decided to talk to Charles Wunder who apparently has observed the rumble strips on Lexington in action and has stated that they are ineffective in controlling speed, and in fact, may increase speeds due to the thrill people get out of travelling over the rumble strip at high speed. At the conclusion of the meeting, it was decided that Mr. Dryer and Mr. Cross would examine the disadvantages and advantages of the rumble strip by observing the one on Lexington Street and talking with Mr. Wunder. The Traffic Engineer would look for more research data on rumble strips to determine whether other towns have had experience with these. RJP:bz cc: Harvey Miller Jim Brachtel 11!CP01 I LM ID BY Jo RM MICR+LAO CC DAR RAPIDS • DCS MOINES :I i page 2. ' �1 Mtg. w/Cross f, Dryer re: 7th f, Glendale October 27, 1976 the Lexington Street speed rumble strip and see if they could tolerate the sand. They also decided to talk to Charles Wunder who apparently has observed the rumble strips on Lexington in action and has stated that they are ineffective in controlling speed, and in fact, may increase speeds due to the thrill people get out of travelling over the rumble strip at high speed. At the conclusion of the meeting, it was decided that Mr. Dryer and Mr. Cross would examine the disadvantages and advantages of the rumble strip by observing the one on Lexington Street and talking with Mr. Wunder. The Traffic Engineer would look for more research data on rumble strips to determine whether other towns have had experience with these. RJP:bz cc: Harvey Miller Jim Brachtel 11!CP01 I LM ID BY Jo RM MICR+LAO CC DAR RAPIDS • DCS MOINES l 1 r0 RCCFjY Fn November 10, 1976 Mrs. Mary Neuhauser Mayor of Iowa City Civic Center Dear Mrs. Neuhauser, We are enclosing the results of our studies, undertaken following our meeting of October 25. It sets forth as best we can the results of several conversations with persons living in the neighborhood of the Lexington Avenue dip, and includes our considered opinions as to solutions in our own neighborhood. We were heartened by two results of the earlier meeting; first, we greatly appreciated your sympathetic approach to our problem, second, the increased police attention to our traffic problem. As noted, we aro pleased by this and we hope you will convey this to Mr. Miller. We hope that after you have had an opportunity to review our proposals you will advise us how we might best pur- sue the matter. Sincerely, �4 i R.L. Dryer Lowell Cross "ICROI 11.14[0 BY JURM MICR+LAB U.DAR RAPIDS - DCS MORIES Septem, a 22, 1976 To Members of the Iowa City Council, In the past year and a half we have had several occasions to express our concern with the hazardous traffic In the neigh- borhood of 7th Avenue and Glendale Road, Iowa City. These ex- pressions have most frequently taken the form of complaints to the Police Department, although on April 21, 1975, we addressed the Council directly. Since that time matters have gotten even worse. Thus, In the past months, there have been three separate instances in which vehicles have left the roadway, jumping the curbs onto property In this area. One of these episodes frankly endangered our playing youngsters; the others might easily have done so. The continuous noise of high-speed, squealing tires at all hours of the day and night has been the subject of numerous complaints by ourselves and others. Part of our continuing problem is undoubtedly associated with various extra -curricular activities at the two adjacent high schools, since there is a high correlation between such activities and the worst of the traffic excesses. Part of the problem Is due to the heavy traffic burden generated by the one-way pair, Market and Jefferson Streets. Our complaints have usually been followed by tem oraril increased police surveillance, which then dlminis ee. Bu our problem Is in no way diminished, and seems to becoming trans- formed from a nuisance to a real danger to personal safety and to property. We now address you once again, with the very strong hope of a somewhat more satisfactory response than a statement from some other official that we have a "sociologic problem". Nor will we regard it as satisfactory to be told that other neigh- borhoods have similar oomplaints. If that is so, then the total problem becomes even more of a threat to the w,b1fare and safety of all citizens and is worth your urgent and continued attention. We, and other concerned citizens of the area, x111 await your response. CIA Mr, and Mrs. Lowell Cross 1705 Glendale Road F 19 75 i L)BIFF STOLFu CITY CLEUl "icmu nwl.o BY JURM MICROLAB CIOAII RAPIDS - D[S MINES ��/µ�/✓ ilia. %�•x,�l Mrand irs. R.L. Dryer 15 Seventh Avenue l63a Proposed Traffic Control, Page 1 of 2 pages (1)� A nllhi hll4��ylll ��II d In pUll,ihl41ll4lh,hln Illi l' 1411U,dIplu L i � 1 -' -- Q (2) 4 c1) G/.endnlp ! j I I Mornin�..Ide �jrIJU !A!CROF ILMCD BY JORM MICR+LAS CLOAII RAPIDS • OES MOVIES Key to Proposed Traffic Control, Page 2 of 2 Pages 1- 1- New warning signs, located 250' before the stop signs; distances measured in direction of travel. Signs to reads "Caution, speed Control Ahead" 2- New stop signs as shown on the sketch. 3- Existing stop signs. 4: New rumble strips, located at the same distance from the interseotlon as the warning signs. Notes These strips need not be more than 2'-3' in length, as measured in the direction of travel. They should begin at the center line of the paving, and extend to within 2JI from the curbing. The clear lane between the strip and the curb we con- sider essential to the safety of bicyclists. 5- New rumble strips, out across both lanes of traffic, extend- ing to within 2JI of the curbing on either side. These should be at least 101 long, measured in the direction of travel. Notet The strips identified by the number, 59 encompass the lanes of heaviest traffic, as read from the traffic survey maps produced by Mr. Plastino. The minimum length is predicated on the estimate that the average automobile has a wheel base about 101 long. 6- Since traffic headed east on Glendale Road makes the lightest contribution to the total load, this rumble strip probably does not need to be out across the full width of the road. We would have no objection were it to be extended. MILRIIf ILME.D BY JURM MICR+LAB MAR RlUIDS • DES MOINES Mrs, Mary Neuhauser Mayor, Iowa City Dear Mrs. Neuhauser, Pursuant to conclusions reached at our meeting with you and others, on October 259 1976, Mr. Lowell Cross and I have ex- plored the function of the "rumble strips" installed on the Lexington Avenue dip. You may recall this was to explore the potential value of rumble strips in relieving the acute traffic problems in our own neighborhood. In the interim, we have also received a communication from Mr. Plastino, including an ab- stract summarizing experience with road humps (speed bumps) from the town of Crowthorne, England. We would like to comment on these developments. 1. Following the October 25 meeting, we drove over the Lexington Avenue rumble strip, at a speed of approximately 25 mph. The only sensations we noted were 1- a slight vibration in the steering wheel and 2- a modest noise level within the passenger compartment of the automobile, 2, During the same meeting, the name of Dr. Charles Wunder was cited as the "resident expert". We discussed the matter with him at some length over the telephone, Dr. Wunder is of.the opinion that the rumble strip Is not very effective, but he qualified that opinion by noting the strip is inadequate In both extent and location. He stated his further opinion that the cuts should have included a considerably longer length of the pave- ment and added that by its location at the very bottom of the dip it had little preventive value. Finally, he indicated that he could say very little about the noise generated by vehicles passing over the strip, since his own residence is located a con- siderable distance from it. 3. From our own observations, on October 25 and later, we agree with Dr. Wunder that the strip is indeed too small and is not placed so as to warn motorists to slow down until they are at the bottom of the dip. Further, we are of the opinion that by its very nature, the Lexington Avenue dip is one of the scenic wonders of Iowa City; the problems generated there are of a wholly different nature than those of the more prosaic inter- section of Glendale Road and seventh Avenue. The latter has its own blind spots, carries a much greater load of traffic and In- oludes many turning vehicles. w;crm n.nu� uv JURM MICR4�LAB A JAR VMIUS • DCS MDINEE 4, Since Dr. Wunder could not speak to the problem of noise generated by the rumble strip, we did address questions to Mrs. Eloise Janurary, whose residence is Immediately adjacent to the Lexington Avenue installation, She was of the opinion that the problem of noise was a significant nuisance as far as she and her husband were concerned. She stated they had glassed in a previously screened porch to protect their privacy. She stated further her opinion that the traffic nuisance had not been abated by the strip, and that it constituted something of a hazard to very young children coasting down the hill in wagons, etc. (She also mentioned that when the dangers of this were mentioned to the parents of the youngsters involved, they were annoyed with her for calling the police about the problem.) 5. Several points are worth mentioning regarding Mrs. January's comments, First, it appears that in the Lexington Avenue neighborhood, as In any other, opinions as to what con- stitutes an objectionable noise level varies widely, just as do opinions as to what is safe or unsafe. We note also that the traffic load in the Lexington Avenue neighborhood and our own are very different, as was demonstrated by the data provided through Mr. Plastlno's maps. No turns are made in the Lexington Avenue dip, but they are frequently made in our own case (again, this was confirmed by the public traffic surveys). While the rumble strip undoubtedly generates some noise, the frequency distribution of this sound Is very different from the higher frequencies of squealing tires, which is much more objectionable to the human ear. Further it is clear that the sound level (intensity), in- dependently of the frequency distribution, is a function of the total traffic. In a high traffic situation such as our own, the noise generated by rumble strips would be a much smaller part of the total intensity. It is a very moot question if people in this neighborhood would find it objectionable, especially if the benefits Included reduction in tire squealing and, hopefully, a lowering of vehicle speeds. 6. We agree with Mrs. January and Dr. Wunder that the de- sign of the Lexington Avenue strip could be improved. We append to this letter a design we would propose for our own neighborhood. 7. We are puzzled by the letter sent us on November 1, signed by Mr. Plastlno. The letter and appended abstract relate to elevated speed bumps and not to rumble strips cut into the paved surface of the roadway. We are puzzled because it seemed to us a concensus had been reached at the October meeting against speed bumps for good and sufficient reasons. 'A. CP0I IL-1.I:D BY JURM MICR�)LAO ((JAR PAPIUS • DIS MOVIES 8, We are puzzled also by the opinions expressed against 4 -way stop signs, even though a number of these already exist In Iowa City where they are -for the most part- effective. We also note that two new multi -directional stop signs have just been installed in downtown Iowa City, We find it hard to understand why a control ,Judged effective In some cases was so quickly ruled out in our own, 9. We note, in response to our October meeting, an in- creased police surveillance of our neighborhood. We are gratified by this, and hope it continues. We also hope the Council will seriously consider an increased police budget to make Increased surveillance possible through all of Iowa City. 10. We understand that no mechanical contrivance, be it a stop light, stop sign or rumble strips is a guaranteed cure for traffic problems. Nevertheless, we strongly advocate the in- stallation of 4 -way stop signs and rumble strips of appropriate design at the intersection of Glendale Road and Seventh Avenue. We consider these advisable for the following reasonst 1- These expedients are probably less expensive than alternative devices, 2- They have intrinsic merit of their own in traffic control, judged by their use elsewhere, 3- Itf proven ineffective (by what means?) they can be more readily removed than other devices. 4- Their installation will advertise a measure of concern on the part of city officials for a prob- lem of serious magnitude, This concern is not currently advertised to motorists in the areas. This advertisement, by Itself, may help abate the problem. We stand ready to continue discussions of this matter with You and members of the Council and Administration. Our purpose is to do what we can to make this a safer city in which to live and work. R.L. Dryer Sincerely, Lowell Cross 14:001 ILMED BY JORM MICR+L.A9 LI JAR P.MIDS - DGS MOVIES Alb Ili J CITY OF IOWA CITY DEPAATNW OF RKIC WORKS HEM0RARDUN T0: City Council City Manager FROM: Richard J. Plastino RE: Philosophy of Traffic Engineering DATE: November 24, 1976 (7th and Glendale) Public Works is sometimes viewed as stubborn and inflexible concerning traffic engineering matters. This view of Public Works is partially correct. We in Public Works believe our role is to provide the City Manager and the City Council with the best possible advice concerning traffic engineerinj matters. In order to acquaint you with our thinking process, we thought it might be helpful to list 3000 of the facts that guide us sten giving you advice. There are three groups of facts that we look at in evaluating traffic engineering matters. These are: 1. legal requirements, 1. basic effectiveness requirements and 3. design requirements. LEGAL MIF647 IM State Law has several sections which guide Public Works in giving advice and rernmaendations. Some of the more important sections are as follows: Section 321.234 Powers of Local Authorities. "Local authorities shall have no power to enact, enforce, or maintain any ordinance, Tule or regulation in any way in conflict with, contrary to or inconsistent with the provisions of this chapter, and no such ordinance, Tule. or. regulation of said local authorities heretofore or heretoafter enacted shall have any force or effect,..." Section 321.255 Local Traffic Control Devices. "Local authorities in their respective jurisdictions shall place and maintain such traffic control devices upon highways under their jurisdiction as they may deem necessary to indicate and carry out the provisions of this chapter or local traffic ordinances, or to regulate, warrant or guide traffic. All such traffic control devices hereafter erected shall conform to the -tate manus1 and sUecif masons." Devices) Traffic control devices are defined as "all signs, signals, AICB(11 IHAV) BY JORM MICR(�LAB (1L)AR "ANDS • fflc taauars page 2. MA 7th 4 Glendale November 24, 1976 markings, and devices placed on or adjacent to a street or high- way a authority of a public body to regulate, waor official having rn, or guide traffic.,, jurisdicon Section 364.12 2) Ci ry is responsible for the care, supervision and control of public un streets, sidewalks, alleys, bridges, culverts, overpasses, those asses, gra a crossings o s be separations and approaches, except those lawfull r the City shall keep all public ways, squuarbes and r�n�s opand repair, and free from nuisance...', open, in Section 657,2(5) '%at deem nuisances. The obstructing or incumbering by fences, S, or buildings or otherwise the public roads, Private ways, alleys, Gammon, ... EFF&TIVEtJESS REVIRB"S The devices meet five an Uniform Traffic devices should Control Devices states that traffic control (5) basic requirements, 1, fulfill a need, Th°Y are: 2• command attention, 3. convey a clear, simple meaning, 4, command respect of road users and S, give adequate time for proper response. DESIGN Five RBQUIREAp Five basic design requirements must be used to insure that si effective, These are: gns are I. design, 2, placement, 3• operation, 4. maintenance, and S. uniformity. Uniformity is important to this discussion and it will further.' Uniformity of traffic control be defined devices simPlifiea the task of the role user because it aids in recognition and understanding. It aids road users, police officers and traffic courts by giving everyone the same interpretation. Simply stated, uniformity means treating similar situations It the same way, The use of a uniform traffic control where does not in itself constitute uniformity, 7l standard device used *in cars it is nota r'opriste is as objectionable as anon -standard device; at those lociationnssWWrres my rsthe that such misuse may result in disrespect device is needed, 11:t:P01 ILIT:D 13Y JORM MICR ()LAB H JAR 4MIDS • DI MOVIES GENERAL DISCUSSION The ideas expressed above are not abstract in nature. The general public is aware of its rights under the law and there are marry attorneys willing to sue the City to "safeguard" these rights. For example, the City is presently being sued because &•person riding a bicycle slipped a bikeway In another that bacs" mrd covered after a heavy rainstorm. case, the City was sued becruse a person on a bicycle hit a dip in a sidewalk ud fell. In another case, the City was sued became a person rode into a sidewalk vault door that was in a raised Position.. In yet another case, cla'as were filed against the City be_ cause a piece of metal was picked up br a wheel and hurled against a gas tank resulting in the gas tank leaking These lawsuits, even though all will not be lost by the City, represent dollars. Whentential tPublic Works seems reluof thousands and ctant to give the Couns of ciladvicethat appears to be in conflict with legal considerations, you may be assured that we are reluctant. Public officials, whether they be elected or appointed are becoming increasingly cautious about legal exposure. In our opinion; legal exposure is increased whenever the City deviates from a path of strict compliance with the State Code and the Manual on Uhifors Traffic Control Devices, particularly when installations have no proven beneficial purpose. SPECIFIC CASE OF 7TH AND GLDMALE The City Council has received a request to install two (2) more stop signs at 7th and Glendale and to install ramble strips in advance of these stop signs and at the intersection. On October 25th, a meeting was held with Lowell Cross and R. L. Dryer, two residents in the area of 7th and Glendale. In this meeting, the following problems were identified, by Mr. Cross and Mr. Dryer: 1. Not enough policemen for enforcement, 2. Speeding cars, 3. Spinning tires, 4. Reckless driving; that is, can going up over the curb and over the grass; S. High traffic volumes, 6. High truck volumes, 7. Danger to children walking along the street. These two residents desire the installation of a four way stop sign and rumble strips of appropriate design at the intersection of Glendale itions 1listed above. They ccoonssider tto hese cor rect able fof or tthheceived following reasons; HI LPOI ILMFD or JURM MICR(�LAB IIJNI "APII)S . Pl1 MOINES page 4. 7th and Glenda.e November 24, 1976 a. These expedients are probably less expensive than alternate devices, b. They have intrinsic merit of their own in traffic control judged by their use elsewhere, c. If proven ineffective (by what means?) they can be more readily removed than other devices, d. Their installation will advertise a measure of concern on the part of City officials for a problem of serious magnitude. This concern is not currently advertised to motorists in the area. This advertisement, by itself, may abate the problem. In evaluating this proposal, Public Works compared the suggestc:d remedy against the legal considerations, effectiveness requirconcnts amid design requirements listed at the beginning of this paper. The use of speed control bumps, rumble strips, etc. is not an approved traffic control device as listed in the Mewl on Uniform Traffic Control Devices. A legal interpretation of the Iowa State Code could lead to the conclusion that if a particular device is not one that is promulgated by the Manual on Uniform Traffic Devices then actually, it exposes the City to liability if it has no demonstrable benefit. It is possible that installation of devices not in the Manual on Uniform Traffic Control Devices constitutes a violation of Section 321.255 of the Iowa State Code and may also be defined as a nuisance, as defined in 657.2(5) of the Iowa State Code. Legal considerations aside, the question becomes one of effectiveness and design considerations. Mr. Dryer and Mr. Cross wish to have rumble strips because they feel the noble strip at the stop sign will cause wheel hop when somebody squeals their tires leaving the stop sign and apparently they wish to have a rumble strip 250 feet in advance of the stop sign to warn people about the rumble strip at the stop sign. Public Works feels that such devices as this fail several of the effective- ness tests listed on page 2. We do not believe the devices fulfill a need, convey a clear single meaning, or command tre respect of road users. There is no available evidence rumble strips either decrease speed in an urban situation, or stop cars from squealing tires. Purthermore, it would not appear to be a valid function of a City to set up test installations using Iowa Citians as test subjects. In regard to using stop signs as speed control devices on 7th Avenue, the available literature reveals that stop signs do not work as speed control devices. Within a very short distance after leaving a stop sign, vehicles are up at a speed that is considered logical by the motorist. We also know that the Manual on Uniform Traffic Control Devices makes a very simple statement about stop signs. It reads as follows: $'Stop signs should not be used for speed control" The suggestions for 7th and Glendale also fail several design considera- tions. It is suggested that the City cut deep .grooves in the pavement. These grooves will be of very questionable useful- ness and they will place the City in a prevarious legal position. During the winter, snow will freeze and thaw in these grooves, creating '^, CPiil IIIILP 6Y JURM MICROO LAE] ( I )Nt 'SAN 01, . 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I D 6Y JURM MICR(�LA6 I I )Ak ,A;,IPS • PIS MOIIICS RETAKE OF PRECEDING DOCUMENT DORM MICROLAB TARGET SERIES 11,; P01 II Pd.0 17Y JURM MICROLA6 (1JNt "AllI s • M ROMES 0 page 4. 7th and Glend.,e November 24, 1976 a. These expedients are probably less expensive than alternate devices, b. They have intrinsic merit of their own in traffic control judged by their use elsewhere, e. If proven ineffective (by what means?) they can be more readily removed than other devices, d. Their installation will advertise a measure of concern on the part of City officials for a problem of serious magnitude. This concarn is not currently advertised to motorists in the area. This advertisement, by itself, may abate the problem. In evaluating this proposal, Public Works compared the suggested remedy against the legal considerations, effectiveness requirwicuts find design requirements listed at the beginning of this paper. The use of speed control bungs, rumble strips, etc. is not an approved traffic control device as listed in the Musial on Uniform Traffic Control Devices. A legal interpretation of the Iowa State Code could lead to the conclusion that if a particular device is not one that is prmdgated by the Manual on Uniform Traffic Devices then actually, it exposes the City to liability if it has no demon treble benefit. It is possible that installation of devices not in the Mmuanl on Uniform Traffic Control Devices constitutes a violation of Section 321.255 of the Ian State Code and any also be defined as a nuisance, as defined in 657.2(5) of the Iowa State Code. Legal considerations aside, the question becomes one of effectiveness and design considerations. Mr. Dryer and Mr. Cross wish to have rumble strips because they feel the rumble strip at the stop sign will cause wheel hop when somebody squeals their tires leaving the stop sign and apparently they wish to have a rumble strip 250 feet in advance of the stop sign to warn people about the rumble strip at the stop sign. Public Works feels that such devices as this fail several of the effective- ness tests listed on page 2. We do not believe the devices fulfill a need, convey a clear single meaning, or command tjre respect of road users. There is no available evidence rumble strips either decrease speed in an urban situation, or stop urs from squealing tires. Furthermore, it would not appear to be a valid function of a City to set up test installations using Iowa Citians as test subjects. In regard to using stop signs as speed control devices on 7th Avenue, the available literature reveals that stop signs do not work as speed control devices. Within a very short distance after leaving a stop sign, vehicles are up at a speed that is considered logical by the motorist. We also know that the Manual on Uniform Traffic Control Devices makes a very single statement about stop signs. It reads as follows: "Stop signs should not be used for speed control" The suggestions for 7th and Glendale also fail several design considera- tions. It is suggested that the City cut deep .grooves in the pavement. These grooves will be of very questionable useful- ness and they will place the City in a prevarious legal position. During the winter, snow will freeze and thaw in these grooves, creating ". CAN nI 111.111) BY .IURM MICR¢LAR I I AR 11N' I Y. • PI S MO P f 5 PA a. NDvelber Z,.'6 hazardous traction sl* locatuations. It is suggested that stop signs also be installed at this tion, xh;cis hl Problem. When and if lawsuits are filedx111 infurtconjunct;onercowithdthe an accident at this location, officialsthe City and its elected Ana appointed , will be the people Who ,re held responsible for this illegal, ineffective, and illogical design. The City is often placed in a difficult position because We truthfully have no quick remedies to solve vehicul,r speeding, ausspifig tires, high traffic volumenforcement h and reckless driving. We do know that increased Police enforcement hu sone effect and we do k m that � education Program through the media can be somewhat effective. We believe that doeit is preferable to tell concerned citizens what. we can and cannot eve rather than to entertain and encourage the discussion and sometimes even the evices.atioa of•illegal, ineffective and illogical traffic control devices. Throughout the United States, there is a prevalent attitude that if we spend dienough money or generate enough ideas about a problem, it will diilepear.brought sour is not the se With vehicular traffic. The we have inherited many, many problems such eas parkingbut ,msh the speeding, Pollution, etc. public Works believes that within the constraints of legality, effect, and logic the City cannot provide solutions to every conceiveable traffic problem. I think that most individuals wiw work for the City, and certainly All of the elected officials, genuinely like to help people solve Problems. Unfortunately, there are times when xe must recognize our limitations and say "no". We must always explain our reasons for saying no, making it clear that in the enddecisions , nest be based On legality, effectiveness aid logic. 14:0011 Lb1LD BY JORM MIC R+L A13 (IDAR 11NPIDS • DES MOINES City o4 Iowa City MEM®U DATE: January , 1� TO: Neal Berlin, City Manager FROM: Harvey D. Miller, Police Chief t-\ J✓�1�1 (� RE: Speeding and Traffic Violations on 7th Avenue `I( d Over the past twelve months 279 citizen generated / complaints of speeding and reckless driving were reported to the Iowa City Police. Only four com- plaints of this kind were received from or even near the vicinity of Morningside/Glendale/7th Avenue. As a matter of fact, three of the four complaints were received from citizens four to five blocks away from the residences of the two people who are the annual gripers. As a general rule, upon receiving a complaint of reckless driving or patterns of speeding occurring in an area, we attempt, on good days, to run radar for an extensive period of time at or near the vicin- ity of the complaint. In the main, the operation of speed control devices consumes about 1� hour upon initial complaint with twelve to fourteen follow-up operations of shorter duration in which we set up operations off the complainant's street, if possible, and check speed from intersecting streets or sometimes driveways. Finally, complaints are recorded and form the basis for further operation of speed control devices as time and duties allow. A copy of complaints received in the past, twelve months is attached. I4; CNA ILMED BY JORM MICRALAB (LOAR RMIDS • DES MOINES qy 141 CROI ILI4ED BY JORM MICR#LAB C.IOAk RAPIDS • DES 14011JES v =�9 14 I CROI II HIED BY JURM MICR+LAB (lona RAPIDS • DES MOINES p /D J4 7-3/ 3 L JQ F st 1110011LMED BY JORM MICR+LAB CLOAK RAPIDS • DES WINES hl k _ r.0 2� " y p /D J4 7-3/ 3 L JQ F st 1110011LMED BY JORM MICR+LAB CLOAK RAPIDS • DES WINES hl 70 14: C1101 IL14LD BY DORM MICR¢LA6 QOAR MPIDS • DES MOINES 14 - Z- 7 p� S;s45• 42— i — 0?6 - 141 CRDI ILI-1D DY JORM MICR+LA6 CLDne NAPIDS • DES MOINES r� 14 - Z- 7 p� S;s45• 42— i — 0?6 - 141 CRDI ILI-1D DY JORM MICR+LA6 CLDne NAPIDS • DES MOINES -Z :-23 7 4'" a i RIUM ILMID 6Y JORM MICR+LAB QOAR RAPIDS • DGS MOINES MICROS ILMED UY JORM MICR+LAB EI.JAR RAPIDS • DES MOINES VA MICROMMED DY JORM MICR+LA6 CLDAR RAPIDS • DIS MINES i I I VA MICROMMED DY JORM MICR+LA6 CLDAR RAPIDS • DIS MINES Road r�-�, 1�,�1E'�1t�(� red humps are in common use on p, o yP Ii biip Inds and in imlinntial arras �11I11�)y JH� [i���111((( help stn r\ iem s Ile% \-Miles. Itllr how cllirie nl lir Ihr\, and IIOw safe+. 'Ihr ('it, of Cort Josr• Califor- ni:,, !nand mut. 1;% Charles D. Allen and 11'alsh fhe Coy of Sen Jow was tcccridy La\\nine-it. morn ned b} a large group of %b- iros dam11mhng Ina: something be done about the speeding problem in !heir ncwhborhooJ. In this case, the "something.' they u.tre was spired hums On the sauface their demand 7 iser L� :G r had the ap peal of Incisal simplicity: I,Chin cars go too fast. one builds ob- ..,, "tractions in the road,ac to slow t,. Ihcm down. Cotnr.ucd to inaeascd enforce - /s_+1 mcn;. %peed humps had the adunlage r< .- L of hcme c.\ceper. "Flrsrdcs." the Citi- in{T,i"'•{��;♦ 1-F "; •_ rens contended, "if spccJ humps were •sem^"" f not clfccti%c and relatis'clh safe, why -••� '" •,,,� - I did aparunrnt complexes continue to install Ihcm to their parking lots'" 'llhc Transportation Di\ision of the 7 ani � .�•� r - -•% cty% Rthhc storks De•armncnl has spent a leer part of its efforts in at. icm;tinc to rcmmc mad%,a) harards • __}1.i:5_2:f-v]t...,+:-' and impediments: therefore, the idea rs<-�• a•* of Fntallmy obstacles al eared not I .. 7;i •�, t_ �i,•r; " 1, onFc utas t stile bht also prodm hl ��� yJt ""tons of a c7d nis�`law s tis and fh t^r •1q^'g ,t„<htrgesf'liabdttl pf'A ems )!I eneoun ♦'rs'� y:��.{ �• rrcd`;Trr husk chess f cliucs:`hxl• r, Fp,•}w' stere• I hJ "tit 0111 logic, ureic "elle• s r vy�"• a.c cunt In posh am' rny.rrsl for speed -----fl7.1ts I "� sJ�r X�•', �strr humps. 5'cl. fmlmgs anti un•upporteJ ` i•�Y }j am +'+sS _t_ logic are poor bull when wu are D.e -'yi'<r`�'-- ••7 dealing with Liege groups of angry -"1:y� chitins Cicarls�, hard Ila ss'as called r C L. for y� - • 1 m n"e.1 fe: Cols t the• than feel- ings bec.onc c\en more evident when d r our cit anornev slated Thal spccJ humps nred not he a liability rich - lent "if Ihcv were engineered prop• .. • •c.. 1• .• ,. :: cele." ComryaemF%, the 'hansrorli• lion Di,,,ion hec.m a "cries of Icas to dewrininte the fcastbiliiv of install- ing "reed hump, on ci:v %!reel%. Scope of Sleds, Two basic classes n .n of %reed humps wuc identified in an •^5n '+>!•� '_: exumi\c Iteranme search: those �'�r{ v,y;-m 1• %hurl cncuch m he waddled by the F'\-1eu_•;a .;---••� \\heels of all nomul %chicle%, e�1: sur •,r"1� be q lone enough that they cannot is. hr re d,IlrJ exca m ept he inorily of the taiga :Ies. Smcc the longe - 1 � •• ii �� !t YY Jr. if hemi" hast bebeen studied in Irr.m dc- rr•F pry L tall in Citral FirlLun,t sic dradeJ to reg1one yud\ In the xhO,1111- ch of of f bnntps \ hieh arc mote cam• •� �• •�-- moth o. 1 in ( tI form .\ sr•vl tshsn nc ICQ of the rolen- • - real of mch ll al failure .md of the res y air � l = s •..: r'+%slhlc I s% of u+•ttrnl wnuh7 fat ex• s�Jl.isLu-'.1:.e L.-A.�11L Cecil the ent,'nu of ...... crL little I R.11 FIC 1'Vt.l♦I I HI♦L lit tail k 197s II 9s "XPOI1WED 6Y JORM MICR+LAO lona "API 7S • ors MOINES -i_ I-- T 3.011----'I —i — 30` I Y_ 317 2'- 0" > e 3° 30 3 _8 1" Figure 1. Tell brunp configurations. and money available. The evaluation of possible mechanical damage alone would require a thorough mechanical preparation of each %'chide prior to each test and inspection with highly sophisticated equipment afterward. Furthermore, it would be intpoWhle to evaluate potential driver loss of control due to the large number of human factor variables involved• not to mention the impressibility of e%'alu- ating driver surprise in a test. Therefore, the scope of our study was restricted to evaluating the poten- tial effectiveness of various types of Speed bump configurations in reduc- ing vehicle speeds. Data on mechani- cal failure and loss of control was limited to direct, obvious failures such as_h�oAcq_H'hcckranJauar,Tacq- \I elbod uingy. The test site was 10. cared in an undcrdc%clapcd scctian of central San Jose with no adjoining residences so that it Mild be closed to traffic during the tests, Six different bump configurations wcrc sclrcied, based on a review of the desigm of bumps %cithin the area. They ranged in height from 2 to 3 in:hn, and from scinici;ioi,r to va pcmidal shapes with varying widths IFigure 1). Eleven different %chicle wcrc se - leered for the study eight of them representative of the qpe of Iraltic which would be found on a residen- tial street where the yaed hump% might be installed. The ic%I %chicles were a Schwinn Continental bicycle; a 750cc Honda: a :5A'c 110-111-1; -1 1973 Chevrolet Vega: a 1969 Ford Galaxic Soo; a Volkswagen bug: a 34 -ton pickup: a Dodge van; a 24nn International IlArt;lrr dump yuck: a Ford l.(100.g3llomper minute fire truck; and an International Ilarx'uer Tj. mo.axle police hill. Five test speeds, from 5 to 45 mph in 10 mph increment%, were choecn 1: TRAFFIC h'\GINEERING'OCTORFR 1975 M I CROI II.IdEO BY JORM MICR+LAB CLUAR RAPIDS " DIS MOINES as being represemative of speeds in a rcadcntial area. Speeds wcrc run in a random wquenee so that the actual ellecl could be more objectively eval- u.d rd. fwo trained oh%cr%trs and a Iram.d drier were used in most of the Int nm%. The only c%ceptions were In I!,e %chides which, by their 11.11ure, reito rt'd apecialued drl%'ers or could nest accomrnodalc additional ob­:•rrr% (tile bicycle and the two motorcycles). The obwr'ers wele a%ked to record how uncomfortable the ride was o%cr a particular bump al each of the given speeds. Discom- fort was rated from 0 (comfortable) Io 6 (very uncomfortable). In a s'm lar way, the ,b%ercfs also reported huu noticeable each bump was at each speed. taking into ac- count any noise or vibration that was c%periencrd. The scale went from 0 (not noticeable) to 6 (extremely no. liceahle). Tach observer filled out his ructions to each bump at each speed. separately, in order to produce an in- dependent evaluation. Subjects were asked not to discuss their scares. Du- plicate runs %sere made for two pas- senger vehicles over two different humps in order to assets the consist- ency of the data and the reliability of the observers. In order to counteract the ipherenl wbjectisity of the ohsereers• ratings, wt also installed a vertical acccicro• meter and a noise level meter in all appropriate vehicles. Sc%cral test runs were made in order to determine suit- able placement of the acc lc(omrter. -i he mnu typical reading% could be obtained by placing tlxe sensor on top Of the back of the front seat, as this could be acconsplished in all vehicles. Reading% of the sound lcvcI were made Molle the %chicles %shore possi• hie and otMide the %rhicics near the humps A IG:nn+ movie camera wa% placed at right angle to the path of the.ve. !,:Cie. oppe%itc the bumps, and oper- ated at 1;4 frames per second to ob- tain sim, motion pictures of the %chides negotiating Ole bumps. A mc, uremcnt heard %gas placed imme- diately oppo%itc the camera In obtain reading% If the amount of %cllical life of rack %chide a% it hit cacti hump. youncc bars wcrc plxcd on the pavcn,ent to enable the camera to record the horizontal dMance the ve- biclrs traveled after hiving the bumps and before hitting the succi again. In add,Ilon, an Front mo%ic camera was placed near thr end of the run to shoot along the 1,311, of the %chicle in ort,r In determine the extent of any i j I i i I j 1 I I -i_ I-- T 3.011----'I —i — 30` I Y_ 317 2'- 0" > e 3° 30 3 _8 1" Figure 1. Tell brunp configurations. and money available. The evaluation of possible mechanical damage alone would require a thorough mechanical preparation of each %'chide prior to each test and inspection with highly sophisticated equipment afterward. Furthermore, it would be intpoWhle to evaluate potential driver loss of control due to the large number of human factor variables involved• not to mention the impressibility of e%'alu- ating driver surprise in a test. Therefore, the scope of our study was restricted to evaluating the poten- tial effectiveness of various types of Speed bump configurations in reduc- ing vehicle speeds. Data on mechani- cal failure and loss of control was limited to direct, obvious failures such as_h�oAcq_H'hcckranJauar,Tacq- \I elbod uingy. The test site was 10. cared in an undcrdc%clapcd scctian of central San Jose with no adjoining residences so that it Mild be closed to traffic during the tests, Six different bump configurations wcrc sclrcied, based on a review of the desigm of bumps %cithin the area. They ranged in height from 2 to 3 in:hn, and from scinici;ioi,r to va pcmidal shapes with varying widths IFigure 1). Eleven different %chicle wcrc se - leered for the study eight of them representative of the qpe of Iraltic which would be found on a residen- tial street where the yaed hump% might be installed. The ic%I %chicles were a Schwinn Continental bicycle; a 750cc Honda: a :5A'c 110-111-1; -1 1973 Chevrolet Vega: a 1969 Ford Galaxic Soo; a Volkswagen bug: a 34 -ton pickup: a Dodge van; a 24nn International IlArt;lrr dump yuck: a Ford l.(100.g3llomper minute fire truck; and an International Ilarx'uer Tj. mo.axle police hill. Five test speeds, from 5 to 45 mph in 10 mph increment%, were choecn 1: TRAFFIC h'\GINEERING'OCTORFR 1975 M I CROI II.IdEO BY JORM MICR+LAB CLUAR RAPIDS " DIS MOINES as being represemative of speeds in a rcadcntial area. Speeds wcrc run in a random wquenee so that the actual ellecl could be more objectively eval- u.d rd. fwo trained oh%cr%trs and a Iram.d drier were used in most of the Int nm%. The only c%ceptions were In I!,e %chides which, by their 11.11ure, reito rt'd apecialued drl%'ers or could nest accomrnodalc additional ob­:•rrr% (tile bicycle and the two motorcycles). The obwr'ers wele a%ked to record how uncomfortable the ride was o%cr a particular bump al each of the given speeds. Discom- fort was rated from 0 (comfortable) Io 6 (very uncomfortable). In a s'm lar way, the ,b%ercfs also reported huu noticeable each bump was at each speed. taking into ac- count any noise or vibration that was c%periencrd. The scale went from 0 (not noticeable) to 6 (extremely no. liceahle). Tach observer filled out his ructions to each bump at each speed. separately, in order to produce an in- dependent evaluation. Subjects were asked not to discuss their scares. Du- plicate runs %sere made for two pas- senger vehicles over two different humps in order to assets the consist- ency of the data and the reliability of the observers. In order to counteract the ipherenl wbjectisity of the ohsereers• ratings, wt also installed a vertical acccicro• meter and a noise level meter in all appropriate vehicles. Sc%cral test runs were made in order to determine suit- able placement of the acc lc(omrter. -i he mnu typical reading% could be obtained by placing tlxe sensor on top Of the back of the front seat, as this could be acconsplished in all vehicles. Reading% of the sound lcvcI were made Molle the %chicles %shore possi• hie and otMide the %rhicics near the humps A IG:nn+ movie camera wa% placed at right angle to the path of the.ve. !,:Cie. oppe%itc the bumps, and oper- ated at 1;4 frames per second to ob- tain sim, motion pictures of the %chides negotiating Ole bumps. A mc, uremcnt heard %gas placed imme- diately oppo%itc the camera In obtain reading% If the amount of %cllical life of rack %chide a% it hit cacti hump. youncc bars wcrc plxcd on the pavcn,ent to enable the camera to record the horizontal dMance the ve- biclrs traveled after hiving the bumps and before hitting the succi again. In add,Ilon, an Front mo%ic camera was placed near thr end of the run to shoot along the 1,311, of the %chicle in ort,r In determine the extent of any lateral displacement of the,s •sporids fo lho degree to which ht ez•.^ caused by impact, ettds'th'e'design speed; at•Ihe same F.valuaton Criteria. An objective-time.:.the" device, should.allow drivers analysis of the test data is dependent ro Mir sit or belaWAi desfgn speed on the clear delineauon of the criteria with Mlle or n0.`diseomfort and a used for cvaluallon AWla c s s, muslmuni'or nolienbilit}. None of lilies %tuition criteria- for'spced coni? Ihc'siC•Jl Re rent Cp;"c;is'hunlps qu,Lrd 11rOrbumpi-w'ert generated-from hy;'s met or came cine to ow"I ng thew 5 'pothd exh biideal speed_tiumpsnlcria.rTn 5cf m ,lost of, the cases Ghuld eahibit`ir he(ol�oui6S.dtaradet..';iastudud,`"nohceablh%y:"' diaomforl ' isnn . -� 4 LiXt•or below any given design decreased.'-as the'vehide, speed in. a` ereaxdvio that the (aster the driier, speed, all drivers would be able to rwent 'overtlhe bumps.the more com•" cross the bump without damage to . forialalt Rhe ride iid'the less notice,: � - load or vehicle or loss of control. and e• blr the$1S`inp ipiguras 7 ar,d 41. Tar > Ihr)' would holier no diseontforL 7ro'r rrdueing speeds. Ihr%c hum, % G'1:Above the design speed, the %,°old cause drivers to speed up to : driver would suffer a degree of dis. minimise Ihei(ndlgeu)fert_and. x!mck, L comfort depending on the amount by ?:--C' u ..Sprtd,bugit!ra prrirni='nnilnrnt.q, which he violates the design sfsrcd, dfmrand,lprel�t,lmtdrd�Iminnvvr•,+ o' hm there should still be no damage In hides. �hlcjrlet,.matiiryrfrr,-ecJ ant% ` load or vehicle or risk of loss of con. ,a ptilthlia! ha air!°fo rill 'vthidri'1 +. Iro1,. Speed•bump s are a clear and immrdi. e .' nrti{,Thr above design characteristics • ale danger to hicyrligs, mnrmcvclr ri 5 'Si5 JS a5 SrEI Villd be applicable to all types of D 1!1 :•asf dors and firefighters who ride on the %chicks passing over the hump, or at hack of fire Rocks. AN of the hump% r i least to the majority of vehicles that were subjectively rand as c,ir, Linc uould normally expect to find on hazards 10„the.unsuspxcling. bicydis(: residential streets. Vehicles to which lisipael'(rom°one . bump bent the sleet the design criteria do not apply rimthe `lest bleydes,frnnt %heel should not suffer any dclerious or and'%vnuld ha%e slammed the 1'1c,clist hazardous effects to either [lie load, to the pavement if he had not horn t. a vehicle or driver control. 'Rm prepared. •In" the;,�motor"g-Ai (esti, a7, m graph (Figure 2) shows the hrghly't-r— d rpotorcyde omcer was'x B ileal characteristics of a bump whose 'launehca-Vdistance of "16 fe_ct iii thev" < a design speed is 25 mph. "rhe ride is 'air;and`narro%ly_ eitaped an accident. uncomfortable at ? inph over the dc. ,when he`" dlinbsl bounced mer'!he'" o sign speed, and vet)• uncomfortable at handlebars"o(,"hii'moto'by' from IO mph over the design sprcJ. thehirnppct`,'of� landing; Tn''ili,,, o..i' Since the limitations of This study Spred tests of thefirl Tfuck the fi'rc•�, ` preclude a definitive assessment of ve•m fighttrs k'~r•' ' ,ire on IAe rear oPShe truck E` 4 t hiculat Janagr or potential loss of launched from R inehes,t0 control, the basic evaluation......concen 'the artkilepoln�!lSn•tlie trate) on how closely the act val test wit Iheletipimnp thvt if they had oat data on di%nmtforl and nollceahllit• hero prepared; they Gout,] conformed In the ideal. It should be ,probably have been thro%% to the if recC noted that discomfort and noticeabil• Thc%c'ob%ioOi' li:hili Js o,,"'IJ he r it) are not absolute factors in fore. sufficient in and by Ihcrosebv% to casting probable speed reductions, or eliminate installation of spirit humps lack of reductions, since drivers may in city streets. In addition. ILomdl Lir he deferred from crossing a bump at could not %crify it, it i% out ruebng high sperds solely by their fear of that other %docic, ,sere c%peritnnng damaging their erhiclrs or of losing significant d1m:1re to the steerh,e control. I10%,ever, if this initial fear is mechanisms, „heels. sh,cks. etc. not reinforced through increased dis. Since the vertlrlr ncech-(.,u on read comfort and notice•ahility as their ings increased a% file speed increased. 3 speeds exceed the design speed, it llarnage to the %chicle pn'bablc in. could be as,umcd Ilsal the drivers roll creases the faqir the scl,cl, has the - learn that the humps are not to he bsnup. When gird I•vnlp, u,..mart feared. drivers In incrrase Ihcu sprcJ In rn IA•aull%. The follm%ine conchnions dirt dl%conrforl, thr prlcnid Ior o are hard on the Iasi _data:._.._,___ I'TIIF JpMd lamps leiled are causing damare In the Wmic is Lu "I n nail flp•r'livr'in ledurin,q' vrMe7e jperds.. Ift. ereate'r. 1'Plenlial ha/aid w ,ii,l nnl he rrgrictrd to %ell icular a speed control dcvicr is to be race• the vicenng bride, Ihr --- - -, ,fiver in reducing 'vrliide speeds.' it Jrnrrs could lose contrbl:­"' '• 's r, must, cause the driver increased dis. 7. it is irnpnrsihlr.:;tn design an '..comfort antVriolicentl llliy that corm 'r',�terliVe. rlarfa H' JI1Md hump for all Iigurr 11 II'.; I L.'.tt'. I'':r ri I'•S Ij 'A:CIIDf ILM.ED BY ,JURM MICR 'If,LAB (1,JAN 4/,p IDS • DI:S MOINES r—. Figure J. dl edhon lice car ratings for all bumps rested. _J Cal w u O z portunity to take a nurnberof citizellf and Councilmen %ovir-'sthe ��buinpf;;e: Once they realhed thi!"die.:;infoT='` and roarcahility A•cr'ca,cd as the •p ced wacawd and that the speed humps ..err rslrcnuly hanrdous to t„o s, hail ,chicles-and_to. firemen, the decision wae••uninimous thatahc�AAA_ did not wantnous on,theif or on any. city slreet..after_.311.Juaw- ing rerp 4 the hard facts behind deei• Aron: J:d far rnom good than our in. itial Incisal arguments and feelings. ❑ Rr(rre ort I. %%'alts, G. R., "Road clumps for she :'nmol of ?,hale Spuds,' Pcrs%hire, Ent - and Tur•;.•n and Road Research Labors. or), I4; a+ncent of the En.uenmem, 1971, N'a6h C 1 0' Mr. Allen heads the rrailic Opera- ? d do^% S^.tion, rmr,porlmi, n Divi. U unn, Citv of San lose Pnhlic \\'elks `on I o riepanment. lie is also an acting cap. tam in clic K21M Combat Frcincer Cl a` li.nndion of the United States Army 5 is 75 35 T5 Reserve. Earlier, he has held positions SPLED IN h1P11 SPUD IN xlml with the California Department of Tr.m,jvrtanon, the C-alifornia Divi- 1'igurc i. !'ird•up nrrin•(s /or till lnunps trstrd cion of IhcFtways and various engi- type a/`vehicles. A good example of ilio di Iciihy- Is gi%-s'n by comparing reactions of the Ford to those of the Vega. llecallw the Vcga has a harder riding suspension system, its noticca- bility and discnmfoll ratings tended to increase as its speed inercawd. On the other hand, the Ford's ratings dc• creawd eonsistenlly as the speed in. creased. This difference is ncn more marked when rchicics like the Ford arc compated to motoicyrlcs or Jump trucks. \\'hcn the Ford experienced a rile that was almost comfortable, these other vehicles sulrerc•d extreme di,comfort. 'their ,c, nts lac be no %say to irconcile all Ili, various f.tcturs in. coked and produce one hump that generates the same lhalaetfil,al„ luf all %ehrcics. ncerine con,uhing hrnu 4. Sprrd��InnpS�t~'nufd,-fnusFhnrir I 7pnlluNiln to hltgllor neighbnrhnodl. ms ,ifctc 0wmion coordinator for the -Tic noitc That is grncraled by a cchi. i r—. Figure J. dl edhon lice car ratings for all bumps rested. _J Cal w u O z portunity to take a nurnberof citizellf and Councilmen %ovir-'sthe ��buinpf;;e: Once they realhed thi!"die.:;infoT='` and roarcahility A•cr'ca,cd as the •p ced wacawd and that the speed humps ..err rslrcnuly hanrdous to t„o s, hail ,chicles-and_to. firemen, the decision wae••uninimous thatahc�AAA_ did not wantnous on,theif or on any. city slreet..after_.311.Juaw- ing rerp 4 the hard facts behind deei• Aron: J:d far rnom good than our in. itial Incisal arguments and feelings. ❑ Rr(rre ort I. %%'alts, G. R., "Road clumps for she :'nmol of ?,hale Spuds,' Pcrs%hire, Ent - and Tur•;.•n and Road Research Labors. or), I4; a+ncent of the En.uenmem, 1971, N'a6h C 1 0' Mr. Allen heads the rrailic Opera- ? d do^% S^.tion, rmr,porlmi, n Divi. U unn, Citv of San lose Pnhlic \\'elks `on I o riepanment. lie is also an acting cap. tam in clic K21M Combat Frcincer Cl a` li.nndion of the United States Army 5 is 75 35 T5 Reserve. Earlier, he has held positions SPLED IN h1P11 SPUD IN xlml with the California Department of Tr.m,jvrtanon, the C-alifornia Divi- 1'igurc i. !'ird•up nrrin•(s /or till lnunps trstrd cion of IhcFtways and various engi- type a/`vehicles. A good example of ilio di Iciihy- Is gi%-s'n by comparing reactions of the Ford to those of the Vega. llecallw the Vcga has a harder riding suspension system, its noticca- bility and discnmfoll ratings tended to increase as its speed inercawd. On the other hand, the Ford's ratings dc• creawd eonsistenlly as the speed in. creased. This difference is ncn more marked when rchicics like the Ford arc compated to motoicyrlcs or Jump trucks. \\'hcn the Ford experienced a rile that was almost comfortable, these other vehicles sulrerc•d extreme di,comfort. 'their ,c, nts lac be no %say to irconcile all Ili, various f.tcturs in. coked and produce one hump that generates the same lhalaetfil,al„ luf all %ehrcics. 14 '1 RAI'FIC ENGINTER ISG 0( 1OlifR 1915 I410fif II-REII BY J(1RM MIC R+LA6 H . JAR PAPIDS • DB MOINES ncerine con,uhing hrnu 4. Sprrd��InnpS�t~'nufd,-fnusFhnrir Mr. it is the tnnap<crlation 7pnlluNiln to hltgllor neighbnrhnodl. ms ,ifctc 0wmion coordinator for the -Tic noitc That is grncraled by a cchi. Ilamprrtation Dikkion, City of San cle,.hitting!a-spced,burnp_ could.,cpu%r Ls,c I'u!dtc l\•orks hrpanmcnl and Sn`,:fnerease.co _10,to 20 decibel over'(`. coorJm:nes special projects for the -that•of a•standarii restdcntial neigltj Tt..!!�; 01,cral,om Section. He prc%- Mthrrd The�ntiris� sf Dols be Not ion.ly coot Jimted tlm hicccle safety tied to houses nes?the speed'hiiinj+s:•` project for Santa Gaeta County and bill` Ihese houzes wbuld'be'"suhjrctcd h.ss %,orknl on tsoo other Federal tolhe'ecaslnpl i;pl0ps,':p(ears hitting Iittimay S.dety Grant projects nn 'the bunt lhroilghout the night. tra'rc ac,:id.nt tocord, and pedestrian ` -04 Mid 611 \pais humps s:m and mill stand on its own nmrit%. but trait Copw% of the final fcpuri of the fie rngincering, as it is pried;rd on Cay of San Jrsc's "A Stud% of Srrcd the local level. don not, for the City llmop,' ate a%ail.,Hc through the of San Jour still had a Loci scour of P.d•h, Work, ll;partmcn6 ('icy of irate citrons who aaBlxd .spied Sm lo,c. 501 North fim SI.. San humps.-Iliis'hrnqrostrad of wvitinj jov, I :,Motua 951 lac, lhere ka .until our study was complctnl and eICI et to defray the our report published. we took the tip- ., : of j..,...•,. 14 '1 RAI'FIC ENGINTER ISG 0( 1OlifR 1915 I410fif II-REII BY J(1RM MIC R+LA6 H . JAR PAPIDS • DB MOINES antlsfupsign uhs`eie—mice swdics "ere made from an unmarked city car. the former "ith a radar unit before and after the in'tallation of slop signs, lire highest speed oirwvcd for each %'chicle Alit the speed recorded. 'rhe results are as fol. low v Amit I)ri+e. An%'it 1)ri%c is a collector %[fret in a ne" residential area. The strec'is apprmimalel% 0.6 miles long and has a cur%rd alignmm�l to cmplha• We its residential dharac[cr Ind di, - courage %pceding. Hes Wens, fell I11'.11 speeding "a% a problem. ho"e%er.:old •I't prrulmml ri Ir.n.e.vin�,�„ IrJnJ f;� Ib h lammnun,nn, %%nhurrlen UI bt t°f1 •• I split speedludic. were c.... d to dc- Ictoline the ctleltt of It. file :n cr.lce FICA speed %% is 24,1 [toles per hour—u I�pical result for residential strccts in Iro). Residents peuuoncd 1.11% Council, and stop signs "crc placed on Ancil at Forge and Kettle [)rises. Iwo local strccts, as a result of colmcd J"1011 (I Igure I ). Studms conducted un Amil M %%ccn these two strccts 30 d.n% aier_ the .top %ices "ere installed IaILAap,a,ugpc,lulg reel that i ,top is re. ymrcd .n this intersec[ion. Studs results ave shn,%n in Table I. Niagara little. Niagara I)ri%c i,a col• Inner street in a nos rmt1cntial arca. Approttmatel.% 0.4 miles lung, Niagara, Ion, has a cur%cd alignment to cm pha• site it, resldenti:d character and dis• courlec ye,ding. Residents in the arcu. concerned about speeding, petitioned ('in Council for installation of stop sign% on Niagara and Bogle, a local oreel (Figure 11. Spot ,peed snldics made to dclerminc the e%Innt of the %pccdmg pn,m.... found almige pork .reed 1,1 Lc 2.1 A mph. Slop .hens acre in.l.dled. and speed ttudies %%ere con• dueled ac.un 311 da"t after i loallalion. 111th the ,Igo, in place, assuage peak speed ".1%]9' nlph, indicating that the :h 1H{Illi' LNGINI.I RISC .1,0%1 still H I•+'n 96 Is 1CROr JAWED BY JURM MICR+LAS WI Al( RAPIDS • DES I•IOMES I Stop Signs for Speed Control? 77rough they are frequently sugges'te'd as appropriate traffic control deciceS fur reducing •sp Vehicular eeds in residential areas, the%• are not onit• ine/fe(WIT also frequently ignored, in this respect but as this study .drabs. By Richard F. Beaubien, est:. i i Cit)officials are freclucnds confronted "- " - - --- - "— —� Table I. by atircns fan:ruling that stop signs be Anvil Uri%r. placed on residential strccts to control r--- ------t r r- --I speeding. These cnircns are convincedI Speed Studies that stop signs %sill reduce speeds on their streets, thcrch%' enhancing the I\� �VithovY Vf sarets of children pl tan�rg near or In the Stop Sign, Nil upc$IA+rs strccts. 01%' council, usualh rc,pond Ea. 'I. !!nLL w "'peed ulph mph %orald% al these rtyuta, in order to pro. !� side a tangible sign of their concern for ,;—,-, ;,' \� Lou I t IS public ,,fc@ at a rclati%cr lo%, cost IdL /1 I :\sedge 72471. u: MR Slomoer, it sccm%oh%Ious to them also ! t <s - -^ ! 89th I'crcrnule 1:2$ tL� that stip signs will reduce \�s"thigh 85'ir speeds and promote public safcl%. t he Manual on t'n(thnn rnrttic Con. I �: 51up'$ gi'n'•(S�ence rent acru•ra /or Sir, nnJ llighiouls' l ---a ----�.�. .Life, that stop sans lhnrdJ lur beii' R.--• stalhd furs Berl conlr+ • '� 1 '- "" f rr -, P w„S,I,.O�nerafgypcm r - "';,)1 _ for-ihls is that rirsuse of nilstiath�wn,�r -. ! r 1 Number Percent ( Pull stop trot dcua poo lot lack o{res ccrfur; col trol'iwl¢es` pod nonah 1 i _-� I ! Roll Stop I 14 )t r2$ �yplhtrul6c r Hv'o% N• , 1Y -d , �. I �.. No stn ascnance or such devreese�inpotrnuallyr — p R t5k. 1l<i i-, Total s1..,,,.•- Total 'menjlsthatstopslg sarerroldrecuve t5 100Fu _ 'in icdua 's eebs Recent studies inthe - - -' vbfroe:n.AUrh Figure I. antlsfupsign uhs`eie—mice swdics "ere made from an unmarked city car. the former "ith a radar unit before and after the in'tallation of slop signs, lire highest speed oirwvcd for each %'chicle Alit the speed recorded. 'rhe results are as fol. low v Amit I)ri+e. An%'it 1)ri%c is a collector %[fret in a ne" residential area. The strec'is apprmimalel% 0.6 miles long and has a cur%rd alignmm�l to cmplha• We its residential dharac[cr Ind di, - courage %pceding. Hes Wens, fell I11'.11 speeding "a% a problem. ho"e%er.:old •I't prrulmml ri Ir.n.e.vin�,�„ IrJnJ f;� Ib h lammnun,nn, %%nhurrlen UI bt t°f1 •• I split speedludic. were c.... d to dc- Ictoline the ctleltt of It. file :n cr.lce FICA speed %% is 24,1 [toles per hour—u I�pical result for residential strccts in Iro). Residents peuuoncd 1.11% Council, and stop signs "crc placed on Ancil at Forge and Kettle [)rises. Iwo local strccts, as a result of colmcd J"1011 (I Igure I ). Studms conducted un Amil M %%ccn these two strccts 30 d.n% aier_ the .top %ices "ere installed IaILAap,a,ugpc,lulg reel that i ,top is re. ymrcd .n this intersec[ion. Studs results ave shn,%n in Table I. Niagara little. Niagara I)ri%c i,a col• Inner street in a nos rmt1cntial arca. Approttmatel.% 0.4 miles lung, Niagara, Ion, has a cur%cd alignment to cm pha• site it, resldenti:d character and dis• courlec ye,ding. Residents in the arcu. concerned about speeding, petitioned ('in Council for installation of stop sign% on Niagara and Bogle, a local oreel (Figure 11. Spot ,peed snldics made to dclerminc the e%Innt of the %pccdmg pn,m.... found almige pork .reed 1,1 Lc 2.1 A mph. Slop .hens acre in.l.dled. and speed ttudies %%ere con• dueled ac.un 311 da"t after i loallalion. 111th the ,Igo, in place, assuage peak speed ".1%]9' nlph, indicating that the :h 1H{Illi' LNGINI.I RISC .1,0%1 still H I•+'n 96 Is 1CROr JAWED BY JURM MICR+LAS WI Al( RAPIDS • DES I•IOMES I I 8 .�1 slop signs were not clfectiwc in reducing spmis. Slap sign observance studies, made at the same lima showed that 51 percent of the motorists cane to a full stop at Nagle and Niagara. suggesting that about half of them don't feet that a stop sign is nnvssar% at Eagle. Study results arc shown in Tabic 2. Rubinwsmd Street. Robin wood is a collector street in an established residen• tial area. it is about 0.5 miles long: its connection with other streets prusidcs a cominuous route between Lirernois and Rochester, both arterials. In 1964. stop signs were placed on Robinsood a \'an Courtland (Figure 2), creating a three• w3) inlcneclion. in response to citiron request after a child was killed near the interwnion. The accident report in. dicates than the dull was struck by a car going approwirnalcly C mph at a point some 150 feet cast of the intersection. The driver w w not considered to be at fault. Studies showed an a,ctage speed ,,f 24.4 mph a» d than ante 26 percent of on :e basis and Crlolahii $inert. Crimson is a collector street in a new residential :rear. many h,,mes are still under omaruciion. It is abort O.h miles long and has a curved al¢nnicnt, like Amil and Niagara. Ilo„evcr, speeding seemed it, be a prob• hot and rc,idcnts in the atca asked than ,lisp signs he installed on Crimson :n Cusilinc and on Crimson at Lakewood I,, reduce speeds (Figure 31, hilt tire% Figure 2. Pohle 2tr,,Virgp� 1 . Speed Studies IM111wu,+� � top Signs Wilt mph ('0our S s cl Speed r niph Low �Stop.SfAn U4te1IA n,�' Number Average �i�: (,25,i• I 8 .�1 slop signs were not clfectiwc in reducing spmis. Slap sign observance studies, made at the same lima showed that 51 percent of the motorists cane to a full stop at Nagle and Niagara. suggesting that about half of them don't feet that a stop sign is nnvssar% at Eagle. Study results arc shown in Tabic 2. Rubinwsmd Street. Robin wood is a collector street in an established residen• tial area. it is about 0.5 miles long: its connection with other streets prusidcs a cominuous route between Lirernois and Rochester, both arterials. In 1964. stop signs were placed on Robinsood a \'an Courtland (Figure 2), creating a three• w3) inlcneclion. in response to citiron request after a child was killed near the interwnion. The accident report in. dicates than the dull was struck by a car going approwirnalcly C mph at a point some 150 feet cast of the intersection. The driver w w not considered to be at fault. Studies showed an a,ctage speed ,,f 24.4 mph a» d than ante 26 percent of on :e basis and Crlolahii $inert. Crimson is a collector street in a new residential :rear. many h,,mes are still under omaruciion. It is abort O.h miles long and has a curved al¢nnicnt, like Amil and Niagara. Ilo„evcr, speeding seemed it, be a prob• hot and rc,idcnts in the atca asked than ,lisp signs he installed on Crimson :n Cusilinc and on Crimson at Lakewood I,, reduce speeds (Figure 31, hilt tire% Figure 2. Pohle 2tr,,Virgp� 1 . Md CR01WILD DY JURM MICR+LAB ( DAR RAPIDS • DES MOINES JII 3 x(^ — C I able )rfRobjriii9Qd:StictSta Speed Studies Speed Studies IM111wu,+� Stop SfCdk top Signs Wilt mph ('0our S s Slwp tihgns Speed mph niph Low �Stop.SfAn U4te1IA n,�' Number Average �i�: (,25,i• Kith Percentile pati. [2�i High To1a1 81 "Stop,SRnyi-ryitieril Number 1'erc•nl Pun Slop 21 (aD Roll Stip Iq t3q;.'� No Slop 1, Total JI list Md CR01WILD DY JURM MICR+LAB ( DAR RAPIDS • DES MOINES JII 3 x(^ — C I able )rfRobjriii9Qd:StictSta Speed Studies IM111wu,+� Stop SfCdk top Signs Sprrd mph mph Low A,crapr g51h Percentile )D �Stop.SfAn U4te1IA n,�' Number percent I till stop ' 1 Roll Stop 39B' No Stop 21 Z21r To1a1 81 i i L I Figura ). IH \I I IrI \r1\I I RI\1; wn I \1111 R 1976 27 Iable 4.5in'UnIslrerr:A dgrccd 10 a„an Ills rc•;dl, of ,Ir Speed Shakes Il.luall A .I Irlopor.lrt .,,,•, ...... en of in..in 1 :n er„Ilurc 1',11 r ti prr,.r,a p::_ .'. Ihcu rc.µn•,t for prnn.mcnl Iwo, Ilclore ''11 •:{{7dlom' •uW after .;,,,d >,,d,,, t. crc nt.n:r ;u Step Sign, Slop Signs Ioeahon, cho'co 1,1111 the roope.a:,n:l of spree nlph niph he le,ldrnl, Thr ,peel nl.idc an both side, of the sign,. Il,r fe. U-cWuwnd (•riort... ,1111, „p,u:neJ h% direction .,f ha,cl Eu,r q (lett ne I hr aflcr q,dw% wcrc made UI d.n, fol. 1.1m tin, life In,1.d Lon', of the Iellll•or,lr, .\rcrtgc :I.fi f ,Ipn,. SSIh Percentile t5 IIeIf 12 c.Z+ 7 Slgn uh,cr,;mcc slit �y.uueutuJear'r; file :tine little rheseth0i;:dthat ,I) opip,9r•?i pelttntTpTa�e Inolop11111- pc to v 1161 �'^ of u'rarboluul ('nm,.,,r istpP'ck egliny+Iha'heviher9l gorget- x II e,r Cn•Vfinr rdidrnptNionSidcr a fu(fr}Ipp,neccssar}' Restdis"dryfiiTiTo li Luw IJ It, Are sho„ n if, Tahl, N%' ]J,0 51.7 J. After ,icing the resuh6 rc,idenls ith er Soh Percentile 29 ?7� agreed Ih:u stop sign. were not cl&ctite ulgh ao in reducing speeds in their area. The temper Ir} ,IE�j,{jkyblt➢leatul5 �1 < unclusiu syTh slud1a_ _ducted A'oIIA.,ronf ('cin,,,.,, ri} o"(hal ptoplstgn{:Pre not effec Lotr ,� rr„rfi„r Lo” tivt n cit olhn s'I r -dentia .f a' � l0' '{`1°'ge' :1 5 10 a•y {-1,arr e"diRtre�r{ �f dt S1 BCeJ4hf'eragtspce. I, ht a(ternlnystgllation of >> k.77,c rgnlliL +'3lggsvhutiahe tcndcncy.5tsrdraa st, p sljghi I I;IITI HfPrrcrntil, E .14 a mcreast lgsreeds�nautb6 beau:e hen. t (:,ltlf.gTied ('/Innen I ME et;hassmgntR.pign [tic ,.line II'rar TO Orulun• luldene{'MYur<irmrrsc ,hen sh,p Y Lou S 15 sign, w high hose been In rl-cc for Timm i .\,rr•'Fc :act 26.6 )s.lr, are renlmrd. After renhnal. Iherc SSI_ Percentile 31 02:jy�r— ,ln, no lefuli,ant change In1r speed,. hul ingh 79 i6 epeCJ, „eft' '11.01111, I,n,,r nllhellt Ihl clop qcn, f, rTh-F'itOp`. cslgn9 enance sludges'., Slap Sign Ub,cr,;mcr µed, , 1. top signs ���cre for speed'`:`I rontt8l hie:`generaily, dis'r6g*” ' Ap. Number 1'errrnl 1110 matcij atfoflh, mlNori,ls n.al('r ;. binrh,n✓af rol lm. ,top: one yu,lrter earl, to a full Fullslop t ,� ,lop: line yuaner did net slop :n all. Roll Stop 19 63 1 No Slop IJO f Total 15 11'embotunl bull Slop 10 IB, Roll Shop 4: aly'f No Slop 46 47( fugaltil 95 I W Mr. Itrauhitn IM ) is trm,port.nion engineer for the C11% of Trio. a til I I suburban cummu• nitY in the metro• pnlitan area of I entering roil. rnlcBcforc nng this poet• hue in 1975• he was chief engineer with Ihr• lino of Rcut. ('11,11 k .Mickd,k i, I)cl. rent. Noir 196C In 1971 he ser,ed with ,he I Metal Ilighw,l, sidmoomr,rllno in t.lrmll, P.M, ,1I Iht' rollnln. .',I R 511 I1' I \(;I \I I III NG"MINlllK Iv'e IAIIIPtIf ILRfO BY JURM MICR00LAS H )Ali WANW, • M MOINES rING1oNYjeYi. in+ 00 }mYo 50 NOW IN ITS SECOND PRINTING: TRANSPORTATION AND TRAFFIC ENGINEERING HANDBOOK The IfanCheo k, with 23 chapters and more Ili an IAOo pages. reflects the bro,ldenmg cut in recent years of the 'Cieand rc,pian"blit'i of the trans• por.at'ce engineer 1:rnien by me foremost a, h1nh,5 in their fields, the rolume emphasIces the motor elements of Ioldl transportation p'.lmm�g. I. 'cu"'t) as they relale to Irafhc a ci are ling. Chapters range Irom 1't n. rip, Vh�haay .,.lid Travel Facts to Apphcations of Systems Concepts Srmor Editor is Professor John E. Baerwald, Director. Transportation and Traffic Engineering, University of Illinois Associate Editors are Proles• ser r.lagihew J. Huber, Department of Cavil Engineering, Universoy of Min• nesola, and Louis E. Keeler, Depuly Secretary for Planning, Pennsylvania Department of Transportation. The authors are Patrick J. Athol; J. Stannard Baker; Robert L. Bleyl; Samuel Cass: Paul J. Clalley; Donald E. Cleveland; Roger L. Creighton; J. Robert Doughty; John D. Edwards Jr ; Daniel J. Hanson. Slade Hulbert; damps M. Hunnicutt; Herbert S. Levinson; Donald W. Loutrenheiser. Joseph C. Oppenlander. Henry D, Ouinby; Woodrow W. Rankin; Carlton C. Robinson; Neilon J. Rowan; Robert E. Titus. Joseph A Watlleworth; David K. Wnholold and Robert H. Wortman. To order, um Publlcsllon Order form, t� n BY ALnaaT R Esau WASHINGTON - One day last July, President Carter and some Cabinet -level advisers met In the White House to can. Sider a plan offered by Transportation Sec. rets' ry Brock Adams. Mr. Adams wanted the administration to urge Congress to Pass a five -cents -a -gallon gasoline tax that would, In part, help finance Improved Iay-transit systems. The President supported the Idea, and told Mr. Adams to pursue It on Capitol HSI. So the Transportation 8ecrvtary Phoned Rep. Thomas Ashley (D., Ohio); chairman of the special House committee wTIUng an energy bill, to say the Carter plan. administration would push Oe flue -cent A Puzzled Mr. Ashley asked what was going on. Lieutenants of James Schlesin- d"'o ger, readythe President's im thatenergy the administration %_;_q8 -q r -i would support Mr. Ashley's own plan for a four -cent gasoline tax with most of Oe money to be spent on energy research and hardly any on transit. The Democratic me. jority on the committee had just voted to v1 go ahead with that Idea. Air. Adams said Carter aides once promised, but so far It duom't do that. Both the administration rextrlctlom (bay on cars downtown and nasi Cngreas will table legislation for I. Paying It and hltually Stiff parking fees, for Instance). Both ap. proaehp, the study adds, should be keyed ; It may re d Pump more dollen eventually Into pubfic C'ayportatlon, but administration officials to a plan for shaping denser residential and commercial development, with com• and new roll systems omni oo the agenda and energyaaving considerations pact of[Itesnd•Stero nlu, high-rise dwell• Inga, town house or garden apartments. won't be Whlle promotion of arta "cluster" con - Secretary Adams km us says a healthy Capt might smack of more govemmpt In• terventlon In Individual Lives, the teatSecretary as serious Bork mast be ready In e hna- nthe Idea Is sl• ready being encouraged by local govern• transll should "preparrgy ASS the way iorrunch an era of gradual transcarcity," be auul of comhithmercial and cl developers, largely, a ,Adam permanent energy aeardty," he says. Yet Me Adams Now name think expanded public transit can do a lot to reduce energy Cg7CentratNig -squandering Suburban eprwL The Buffalo N.Y., Department proJecu Ori the short range, the Carter ad- eTUBnaPortatloo a H% rgy Saving sit Me with m its region from C0 ministration's energy policy- burban development Transit advocates note that the Per -driver makers see transit as hailing gasoline consumption In densely cities hike New populated, k anChicago is �t little energy -conserving half of In ranc-poor vas- Lthaaet cities Like Tucsonand Angeles, "So far we've dealt with the aaslest con• okay, forget he'd called. end his transit experts have Bald little at xnatfon matters," says John Millhone, di- rector of the Minnesota Enerey, Agency, d..,) If the administration was ambivalent the White House about the long-range pa- but energy consumption Patterns stem about tying mans transit to energy PoUcy, teathil of public transportation for saving from transportation planning, and -use O It wasn't the Una - or the last - time. energy. Pushing ahead with the concept Planning, suburban spnwL These are lThough the President has shown some isn't "politically feasible," an Adams aide going to be more difficult, but part of the ukewarm Support for using energy taxes gays. agenda for the ext or translt, he and hu aides have generally The explanation flea at )oast partly inPrOWPLannlneNeeded given short shrift to the role of tra°dt in the President's oft•expraed . dWala for Despite the coat of new traoslt atop, net GO conserving energy. mus transit, particularly tall lines. He has dollar savings flay rattail hM proper 4-J LittleMentioned men said the many Systems are "grossly 0, Diasalne of transportation and )and nae. A Mr. Cotter mentioned transit In tela fins urddlgaed" and has called Subway tunnels recent report by the Urban Transportation energy message last winter, but not since an anathema." Development Corp, In Dntarb then. His national energy plan did contain Some Democrats la Deatiop of transit With Ganda urged coos a line about a Ing•run need W use transit share those -vlews, and they're Cng Congress ofildont Iddon of urban development, it�ed medl. -J to save energy by bringing homes, offices disappointed at the lack of White House ac the avfngs from educed Petroleum [vine and stores together. And the President was don. Rep. Robert Bdgar of Philadelphia would outweigh the capital costs of tnylt pen°Shed to sign Posters on bund, which wrote the President to tell him he'd Improvements - energy." "thanks for taking the bus and saving botched the transit queatlan..Beergy chief Nor are the cringe in trait But that's about It. Srhkllhger wmbe back, "Of nteessa She cone. Concentrating n the short range, the fleve that mass transportation ho be• e°e rd3' confined to the com. Carter adminisbatlon's ens ymak• trSOsgr moles la (Asked maims trip. Within more compact nom. as rage poise fame But leadership, Edgar a pat on t "I asked mnaitke,' platin note, auto trips to Serving value. Boosting auto fuel effld qty forEveneBeo'PWBLiamnot rProzmire De yyla,l Places Re the supermarket ate shorter, a or by one mile per gallon say es more fuel no advocate of big transit people walk. Mwugmenu of gal transit than doubling transit rldeehl , they a . speadWg, ray °�°sieS show the value of existing transit (O But even in the short raw, Y Sold the administration "mused the boat Systems In conserving energy to be much CO.) bums and other forme of public Subways, badly" by not Speaking trahsit'e pout In an. [renter than or1g1°aUy supposed," oast ' Cd t1n can contribute r consenetionua�a signs conservation. Milrn Pikaalty, chairman of the Regional usually far more mel•efficlent than the au People involved In transit alae See a 6 Transponatlon Authority of Northeyum tomobile. For the ion ran, tap In the WSSbin ton pimnIng, "Not o �0°u' transit might Offer Important benefits by baIs ek(buraer'' t i not evm Onot on thetherto.eam' Moreover, Nero aro signs that public t-1 shaping urban developmnt m the nett 25 tom lacy ¢SSSIt's mei•savtng advantage over the years. It would lead to more compact text• sinner ol.the Naw Yorky�New,JIt It oommu• Private auto may widen as urban traffic dermal and commercial clusters neY Port C0R[Ssd°° increases. Frost # Salllvan, a Ung Savings In transportatio°, home -heat. permit. Authority. Tronalt advocates New York-0aed research sed tmaltlng Ing and other ane argue that present fftt°' Predku that growing traffic wLil Say. Federal a �' uses, transit backers proposals to dlstwurage auto use through Cause use avenge downtown auto speeds to urged by the Nut al Leport for agguhise of Cities al What's lat was new or takln her �d leave a gaPlaH hole. �,n�Trp out much of the fuel effl• Ila Scent meeting In San Francisco, for vile or public they Insist, ts incentives SPe'eled from more efficient auto There colli be o p rayDSrtadon, making It engi°p' for hem will m do more ford next year more available and more attractive. So when It comes to waging "the moral there's no assurance of action xlWhen A study by the architectural firm of W u sieve of weaponw'It Seems only sensible Home -Senate conferees resume ha 6kldmore, Owings h Merrill finds that public every available -expanded over energy legislation In January, at curbs on driving alone can simply com• dent can, better laculatlon ittt more of i. consider whether to earmark name e¢@'y. Pound mace transit's problem, of having to and the, like. Mass transit deserves tax Proceeds !or transit-somnithmrsgre'' am peak, or rveh•hour. L6ot�hMIldug..do* . tgC�Sradan than more White House has grudgingly said It wenld mSnd; more passenger lwdld• kt'kru: the 'tloti hga (bS,Carter admubtra- accept. The administration is considering a capacity of existing SySto m given it, -1! the PreaWear tam new urban policy that could embnaee Ne B0' the study says, "Ount expansion about ewservug energy for the bag run. I energy saving potential of mase trans" as (� new rail LiDM fringe parking lou den Barr, s member o/ the !ostial} i and the like) muss be combined with auto WyhenpWw bwrcag rorrn traaporIntioa 97 ..oral IOV) lir JORM MICROLAB (I.)A!t N!'IUS • pIS 110114FS City of Iowa citt MEMORANDUM DAM January 6, 1978 TO: City Council FROM; City Manager /VW"— REI Budget Meeting, Wednesday, January 11 At the City Council meeting of Tuesday, January 3, it was agreed that the budget meeting scheduled for Wednesday, January 11, should be postponed to Friday, January 13. Since Tuesday a couple of Council persons and the Chairman of the Resources Conservation Commission have indicated problems with the Friday date. It appears that the meeting should be held on Wednesday as originally scheduled. The Council can discuss this at the informal session on Monday. IAICROF ILMED BY DORM MICR+LAB H DAB RAPIDS • DES 1101NES ■ZE I City of Iowa citt MEMORANDUM DAM January 6, 1978 TO: City Council FROM; City Manager /VW"— REI Budget Meeting, Wednesday, January 11 At the City Council meeting of Tuesday, January 3, it was agreed that the budget meeting scheduled for Wednesday, January 11, should be postponed to Friday, January 13. Since Tuesday a couple of Council persons and the Chairman of the Resources Conservation Commission have indicated problems with the Friday date. It appears that the meeting should be held on Wednesday as originally scheduled. The Council can discuss this at the informal session on Monday. IAICROF ILMED BY DORM MICR+LAB H DAB RAPIDS • DES 1101NES ■ZE (' ) City o4 Iowa Cr'? DATQI January 6, 1978 TO: City Council FROM: Rosemary Vitosh, Director of Finance ICI) RE: Council Budget Review Sessions The following indicates the sections of the budget to be discussed at each respective budget meeting: JANUARY 9, 1978 PAGE Police: Comments 169 Police Divisions 171-199 Animal Control 229-236 Fire: Comments 170 Fire Divisions 200-228 JANUARY 13, 1978: Parks & Recreation Comments P77 Parks & Rec Divisions 279-310 CBD Maintenance 321-326 Comments 268 Cemetery 270-276 Planning & Program Development: Comments 118 Divisions 120-145 HCDA 396-403 Finance: Comments 5 - 6 Divisions 60-104 Comments 337 Parking 339-345 City Clerk: Comments 4 Division 12- 20 Human Relations: Comments 5 Divisions 41- 59 CONT. NEXT PAGE MICRO(ILI•fED BY JORM MICR+LAB ROAR RAPIDS • DES MOINES zo Ii 'I (' ) City o4 Iowa Cr'? DATQI January 6, 1978 TO: City Council FROM: Rosemary Vitosh, Director of Finance ICI) RE: Council Budget Review Sessions The following indicates the sections of the budget to be discussed at each respective budget meeting: JANUARY 9, 1978 PAGE Police: Comments 169 Police Divisions 171-199 Animal Control 229-236 Fire: Comments 170 Fire Divisions 200-228 JANUARY 13, 1978: Parks & Recreation Comments P77 Parks & Rec Divisions 279-310 CBD Maintenance 321-326 Comments 268 Cemetery 270-276 Planning & Program Development: Comments 118 Divisions 120-145 HCDA 396-403 Finance: Comments 5 - 6 Divisions 60-104 Comments 337 Parking 339-345 City Clerk: Comments 4 Division 12- 20 Human Relations: Comments 5 Divisions 41- 59 CONT. NEXT PAGE MICRO(ILI•fED BY JORM MICR+LAB ROAR RAPIDS • DES MOINES zo L -2- JANUARY 13, 1978 (CONT.): is ^ Comments City Council 3- 5 8 11 City Attorney 21- 28 City t4anager 29- 35 Resource Conservation 36- 40 JANUARY 16, 1978: Capital Improvements Program 415-440 Public Works: Comments Public Works Admin. Government Buildings 7 105-110 Comments 111_116 Engineering 118 L M; CROS Iu4ED BY JORM MICR+LAe1 CLDAR RAPIDS • US 1401NE5 -2- JANUARY 13, 1978 (CONT.): Administration: PAGES Comments City Council 3- 5 8 11 City Attorney 21- 28 City t4anager 29- 35 Resource Conservation 36- 40 JANUARY 16, 1978: Capital Improvements Program 415-440 Public Works: Comments Public Works Admin. Government Buildings 7 105-110 Comments 111_116 Engineering 118 Comments 146-153 Traffic Control 238-239 Mass Transportation 240-248 Street System Maintenance 249-257 258-266 Comments Sewer Revenue 337-338 Water Revenue 346-355 Refuse Collection 356-366 367-375 Landfill Equipment 376-384 407-414 JANUARY 18, 1978: Aid to Agencies: Comments 3- 4 JANUARY 23, 1978: Housing & Inspection Services: Comments 119 Divisions Assisted Housing 154-167 404-406 Airport: Comments Division 338 385-388 Library: Comments 277 Division 311-320 I M; CROS Iu4ED BY JORM MICR+LAe1 CLDAR RAPIDS • US 1401NE5 City of Iowa city" P CL,;l MEMORANDUM DATII January 4, 1978 TO: City Council FROM: City Manager�4pv RE: Use of Budget The FY 79 budget provides information in a format different from previous years. To obtain an overview of the budget, it is suggested that the summary information relating to budget organization and guidelines, City Council goals and budget -in -brief (revenues and expenditures) which appears in the front of the document be reviewed first. It would also be helpful to review the personnel chart located in the back of the document. This chart indicates the total personnel by department and any proposed changes. In reviewing a budget unit (department, division or function), it is suggested that the information be reviewed in the following order: 1. Manager's commentary for the department, division or unit which appears at the beginning of each program. 2. Manager's recommended funding level for each activity. 3. The decision package levels which correspond to the Manager's recommendations. 4. The goals and objectives for the unit. 5. The remaining levels in the unit, if any. 6. The ex enditure detail for the unit (personal services and capital outlay. Attached is the accounting unit from the Finance Department which is numbered in accordance with the order described above. Iii CPD[ 11-1410 BY JU RM MIC R+L A B CIDAR RAPIDS • DES MOINES /00 FINANCE DEPARTMENT The proposed budget for FY79 provides for the funding of Levels 1 and 2 of the Treasury function. This includes a full-time position which, in the past, was a temporary position that was filled for nine months of the year. By increasing this position to full-time, the individual will be able to take over some of the parking enforcement attendants' clerical duties which now are being done during overtime hours and will thus result in a net cost savings. Funding at this level will provide for the existing level of service and the transfer to a com- puterized system for the processing of parking tickets. Level 3 was not funded because of the lack of funds. The funding of levels 1 and 2 in parking enforcement provides for the current level of service. Level 3 was not funded because the operation currently is effective and there may have to be major changes in the operation after the completion of the parking Ced nting is funded at the current level of service (levels 1 and 2). 3 would have replaced the position of accountant in level 1, which ever been filled in the current fiscal year, with a part-time position. osition of accountant is one of the positions which has been trans - to the word processing center. This position will be abolished. 4 requests the purchase of a mini -computer. Funding of this level t recommended because of a lack of funds and also because no change d be undertaken in computer services until the final report on ter needs is completed. This study is being conducted jointly by inance Department and the University of Iowa. Funding of levels 1 and 2 in Finance Administration prov es or the current ilevel of service and the two existing personnel, the director and the admin- istrative assistant. Level 3 is not recommended because of a lack of funds. While there are no program changes in this unit in FY 79, there is a sub- stantial increase in personal services and charges because an amount of $156 1 675 for art of the Cit's shae f social ty and the Iowa PublicEmployees' RetirementySystemrisoincluded.SeThe curlAttorney General has ruled that these monies cannot be allocated to the Trust and Agency levy until an amount equivalent to $8.10 is levied in the General Fund. The amount allocated here for FICA and IPERS is the difference between the amount being levied in the General Fund for all other expenditures and the $8.10 levy. In FY 78 the budget allocated this difference among all of the general fund functions. This split into many accounts became very confusing to explain and created accounting problems. Therefore, in FY 79 all FICA and IPERS for the General Fund will only appear in this account and in the Trust and Agency levy. The proposed budget for Central Procurement and Services (levels 1 and 2) provides for the current level of service. Capital outlay in level 1 has been reduced to eliminate the folding machine. Level 3 is not recommended for funding because of a lack of funds and a need to complete the computer study. 14,CR- I ILIV) p9 JURM MICROLAB (f )Aft IIAPIDS • NES 14NINES CITY OF IOWA CITY FY 1979 BUDGET DECISION PACKAGE SUMMARY TOTAL COSTS/LEVFI PERSONAL SERVICES CITY MANAGER'S RECOMMENDED FUNDING LEVEL FUND General PROGRAM Administrat on FUNCTION _Finance ACTIVITY Accounting 141001 ELWE.D BY JURM MICR+LAB LLOAk RAPIDS • DES M0114ES DECISION PACKAGE ENT: FINANCE DATE:11/9/77 PREPARED BY: Keck ACCOUNTING LEVEL 1 of 4 r APPROVED BY: R. vitosh Y oaXXMIOi: e monthly and quarterly receipt and expenditure reports with rances to City divisions. S Inguli® rnaaaR P19CAL ��� -provide complete payroll service for City Yna •ISCAL TIMR -provide accounts receivable billings for City divisions -prepare PeLBoo�ie1 4 3 annual financial report -prepare.various other Accounting related reports and data -provides for non -utilization arso"ai sexy. 36,605 of currently approved Accountant position itiea 600 618 -provides for accrual and modified accrual financial statements exv' Char as 31,202 34,603 pital outlay 400 0 TOTAL 84,440 71,826 ADVANTAGES/bj=pjTS: -provides basic accounting services for Divisions \ 1 -pro employees -theies reportprovecks ides afor the annual audit OPTIONS: Outside contractors could be utilized, which may result in increased costs and/or unsatisfactory results. Divisions within the City could monitor their budgets manually, based on information from the Purchasing Division. CONSEQENCES: Other UCity Divisions would have a greater burden placed on them in order to minimally monitor their budgets and generate accounts eceivable billings. Would conflict wit State law in that mandated audits and reportswould not be submitted. I+ICenIIiYEO BY JORM MICR+LAEI (.QAII M1110S • 06 M0114ES DEPARMENT: FINANCE UNIT: ACCOUNTING DECISION PACKAGE LEVEL 2 OF 4 ACTIVITY DESCRIPTION: -provide management and supervision of the Accounting Division -coordinate implementation of new accounting procedures with all City divisions -provide support to Finance Director on Accounting and payroll related matters -provide for increased collection activities'related to accounts receivable -provide for increased internal control and special record keeping -provide for additional filing capabilities -provide for replacement of equipment -provide for additional accrual basis reports for citizens, potential bond investors and other governmental units. DATE: 11/9/77 PREPARED BY: Keck APPROVED BY: R. Vitosh S cU�amar I aaa>aT I EEQUIR'm FISG►L lCUI 1'I9CAL laAR Personnel l 1 Charges 631 1 632 outlay D 410 TOTAL 1 19,564 1 18,536 ADVANTAGES/1CWITS., -would increase output of the division by streamlining work flow through implementation of new procedures -would enable Finance Director to concentrate on duties more directly related to that position -would enhance collection activities of accounts receivable -would provide various additional recordkeeping duties 1 OPTIONS: The Finance Director or another division head could assume the supervisory duties, assuming that they would have the time to adequately perform these duties. Another division could absorb the Controller's non -supervisory duties, assuming that they would have the necessary resources at their disposal. Filing could continue wherever there is room, which will eventually run out. Present equipment could be repaired for as long as feasible. CONSEQUENCES: Either the Finance Director's or another division's workload will be increased which would create a burden for them, and would create problems with their workload. M!CR(BJ1_M1m BY JORM MICR+LA6 CC JNt RdPIM • DES '40114E5 W FUND GENERAL PROGRAM ADMINISTRATION ACTIVITY DESCRIPTION: GOALS AND OBJECTIVES FUNCTION FINANCE ACTIVITY ACCOUNTING The function of the Accounting Division is to provide accounting and bookkeeping services for all City departments. This includes monthly receipt and expenditure reports, semi-monthly payrolls, billing and collections for various activities, and other related work. 1 ACTIVITY GOAL: To provide the accounting and bookkeeping ser ices for City departments in the most timely, useful, and cost effective mann¢¢ possible; and through accrual i accounting, present financial statements that provide the most comprehensive measure of financial position. ACTIVITY OBJECTIVES: 1. Study the current activities in the division, such as accounts receivable and assisted housing rent checks, in order'to determine the feasibility of additional computer utililization. January, 1979. 2. Provide all departments and divisions with enough information and guidelines to enable them to have a complete understanding of accrual accounting. October, 1978. 3. Implement an orientation procedure to familiarize new department and division heads with the Accounting Division's activities and abilities. March, 1979. ACTIVITY MEASUREMENT: 1. Complete report on entire activities in Accounting Division with recommendations on computer utilization. 2. Accrual accounting manual and workshops. 3. Accounting Division manual. ACTIVITY ANALYSIS: The achievement of the above objectives should help realize the goal through better utilization of time and more complete understanding of the Accounting Division's function by all department and division heads. ISIME ILMED BY JURM MICR¢LAB H DAR RAPIDS • DES I401NES DECISION PACKAGE DEPARTMENT: FINANCE DATE: PREPARED BY: KECK UNIT: ACCOUNTING LEVEL 3 OF 4 APPROVED BY: R. VITOSH ACTIVITY DESCRIPTION: RESOURCES REQUIRED �+T FISCAL YEAR BUDGET FISCAL YWt -this level would provide for a one-half tiax the Accounting Division staff during the crucialtimesofsprreepaametion of annual financial report and audit during June through September and budget preparation in December and January. -would provide a more timely preparation of various reports, especially the annual financial report. -would help alleviate the demand on the current staff during the annual audit and close of year. -would provide additional assistance during budget preparation when current staff has to drop everything to work on budget. -this one-half time position would help offset the non-existence of the full-time position authorized in FY78 but not filled. l No. Personnel 0 ersonal serv. 0 4,800 Commodities 0 25 erv. 6 Charges 0'., capital outlay 00 TOTAL 0 4,825 ADVANTAGES/BENEFITS: -would insure more timely and complete dissemination of information during both busy times in the Division. -routine work would not have to be laid aside in lieu of priority items such as budget, financial report, and audit. OPTIONS.- Work PTIONS: Work related to certain divisions could be given to them to perform. Priority items could be done on a "when time permits" basis. CONSEQUENCES: Employee moral( could deteriorate due to constantly trying to "catch up". !4104f ILNCD DY JURM MICR¢LAB CLOAIt RAPIDS • DES I40MIS DECISION PACKAGE DATE: 11/9/77 DEPARTNE : FINANCE PREPARED BY: KECK UNIT: ACCOUNTING LEVEL 4 OF 4 APPROVED 9Y: R. Vitosh ACTIVITY DROMPTION: -provides for lease of mini -computer for use by Accounting Division and related software and supplies -provides more timely accounts receivable billings and follow-ups on collection -provides less chance for error due to manual calculations -provides greater control over contracts -provides capital projects summaries -provides accounting for federal programs -provides various other reports not of a stature to warrant a service bureau >�Ouss IUD NT = ys FIS9CAL Wt �T IISCJL sat . Personnel 0 0 Personal Serv. 0 itie■ 0 14,000 rv. t Charges 0 0 Pita1 outlay 0 0 TOTAL 1 0 1 14,000 ADVANTAGES/BMWITS: -would greatly increase frequency, accuracy, completeness and timeliness of present manual operations in the division -would allow staff to concentrate on higher level functions of the division, rather than on detailed manual operations OPTIONS: `/ \ This could be contracted for, but possible higher costs, turnaround times, and/or unsatisfactory output could result. CONSEQUENCES: Employee morale and efficiency could deteriorate due to continuance of routine, non -stimulating workload. The Division's cred' .ility could diminish due to lack of increased timeliness and expansion of service. MICI1011011.1) BY JURM MICR4�LAB fADAR RANDS . DES MOVIES / DEPARTMENT: FINANCE UNIT: ACCOUNTING EXPENDITURE DETAIL CLASSIFICATION EMPLOYEES AUTHORIZED BUDGET Y 1978 FY 1979 FY 1979 PERSONAL SERVICES ^ I I i LEVEL 1: Accountant Senior Account Clerk 1 2 0 2 ; O Account Clerk 1 i Overtime d Temporary 1 i SUBTOTAL 43 300 Health i Life Insurance — _ 3'984 TOTAL 2 621 36 605 LEVEL 2: Controller 'I i Health A Life Insurance 1 1 'I i / DEPARTMENT: FINANCE UNIT: ACCOUNTING EXPENDITURE DETAIL CLASSIFICATION EMPLOYEES AUTHORIZED BUDGET Y 1978 FY 1979 FY 1979 PERSONAL SERVICES ^ LEVEL 1: Accountant Senior Account Clerk 1 2 0 2 ; O Account Clerk 1 24,012 Overtime d Temporary 1 9,672 SUBTOTAL 43 300 Health i Life Insurance — _ 3'984 TOTAL 2 621 36 605 LEVEL 2: Controller Health A Life Insurance 1 1 $16,440 TOTAL 1 869 El),3 9 LEVEL 3: Account Clerk (Temporary) 0 $ 4.800 CAPITAL OUTLAY LEVEL 2: M1 calculator with punctuation and memory, 12 digit $ 280 1; 2 -drawer legal size file cabinet with lock 130 TOTAL T—W X41 CRcn uaf.D BY JORM MICR+LA9 (A -DAR RAPIDS • DES MOINES IanFebMzl,;pl M4 Jo' j!,. P4705" 3 4 5 5' 7!8' 9 !10 o -1 1 . .— - I'll ", " YI .' . , i - : ; : . .-. , 'IY VA, xj -1 1 . .— - I'll ", " YI .' . , i - : ; : . .-. , 'IY , Il f'4 0 1 ( : I ? C) t All PROPOSED BUDGET carr OF IOWA CITY FY 1979 JULY 1,1978 TO JUN E. 30,197;9 'A:I;Rlll Il.lafu B JORM MICR+LAB i I;JNI PAPIOS • OLS MOMES IDO rRI 1 1M PROPOSED BUDGET FISCAL YEAR 1979 JULY 1, 1978 TO JUNE 30, 1979 CITY OF IOWA CITY, IOWA MAYOR Robert Vevera CITY COUNCIL John Balmer Carol deProsse Clemens Erdahl Mary Neuhauser David Perret Glenn Roberts CITY MANAGER Neal G. Berlin MICROFILMED BY JORM MICR+LAO CI.DAR RAPIDS • DES MOINES P (t ID i 1 � 1M PROPOSED BUDGET FISCAL YEAR 1979 JULY 1, 1978 TO JUNE 30, 1979 CITY OF IOWA CITY, IOWA MAYOR Robert Vevera CITY COUNCIL John Balmer Carol deProsse Clemens Erdahl Mary Neuhauser David Perret Glenn Roberts CITY MANAGER Neal G. Berlin MICROFILMED BY JORM MICR+LAO CI.DAR RAPIDS • DES MOINES PROPOSED BUDGET FISCAL YEAR 1979 JULY 1, 1978 TO JUNE 30, 1979 CITY OF IOWA CITY, IOWA MAYOR Robert Vevera CITY COUNCIL John Balmer Carol deProsse Clemens Erdahl Mary Neuhauser David Perret Glenn Roberts CITY MANAGER Neal G. Berlin MICROFILMED BY JORM MICR+LAO CI.DAR RAPIDS • DES MOINES LETTER OF TRANSMITTAL January 6, 1978 City Council Civic Center Iowa City, Iowa Mayor and Councilmembers: Submitted herewith, in compliance with the provisions of Article IV, Section 4.04(9) of the Charter, is the proposed budget for the City of Iowa City for the period July 1, 1978 through June 30, 1979. In accordance with Chapter 384 of the Code of Iowa, it is recommended that on February 7, 1978, you establish the date of February 28, 1978 for the public hearing together withanymodifications uwhich youpdesirre toimakecmusttbe available for the public no later than February 18, 1978. Sia/�refv. — IAICROf IW O BY DORM MICR¢LAB QDNI RAPIDS • DES MOINES W J J J r LETTER OF TRANSMITTAL January 6, 1978 City Council Civic Center Iowa City, Iowa Mayor and Councilmembers: Submitted herewith, in compliance with the provisions of Article IV, Section 4.04(9) of the Charter, is the proposed budget for the City of Iowa City for the period July 1, 1978 through June 30, 1979. In accordance with Chapter 384 of the Code of Iowa, it is recommended that on February 7, 1978, you establish the date of February 28, 1978 for the public hearing together withanymodifications uwhich youpdesirre toimakecmusttbe available for the public no later than February 18, 1978. Sia/�refv. — IAICROf IW O BY DORM MICR¢LAB QDNI RAPIDS • DES MOINES 7 I 1 APPRECIATION This budget includes the ideas and recommendations of many citizens, the City Council and the City staff. During the year many suggestions are received from citizens in City Council hearings, informal contacts and particularly this year through the community -wide survey that was dis- tributed in cooperation with the comprehensive plan program. The major impact of the City Council upon this proposed budget is in the priorities and programs adopted by the Council during the current year and the goal -setting session of the City Council. This year all departments were more intensely involved in the budget preparation. However, the final tasks were the responsibility of the Finance Department, the Human Relations Department and the City Manager's staff. While we surely appreciate all contributions to this budget, it must be remembered that the real thanks must go to the City employees who on a daily basis transform this document into citizen services. IAICRO[ILnED BY JORM MICR+I_A6 QDAR RAPIDS • DES MOINES 1� 7 I 1 APPRECIATION This budget includes the ideas and recommendations of many citizens, the City Council and the City staff. During the year many suggestions are received from citizens in City Council hearings, informal contacts and particularly this year through the community -wide survey that was dis- tributed in cooperation with the comprehensive plan program. The major impact of the City Council upon this proposed budget is in the priorities and programs adopted by the Council during the current year and the goal -setting session of the City Council. This year all departments were more intensely involved in the budget preparation. However, the final tasks were the responsibility of the Finance Department, the Human Relations Department and the City Manager's staff. While we surely appreciate all contributions to this budget, it must be remembered that the real thanks must go to the City employees who on a daily basis transform this document into citizen services. IAICRO[ILnED BY JORM MICR+I_A6 QDAR RAPIDS • DES MOINES CITY OF IOWA CITY FISCAL YEAR 1979 PROPOSED BUDGET TABLE 0_ F�ENTS BUDGET PROCESS AND ORGANIZATION . . BUDGET GUIDELINES . . . ' ' ' CITY COUNCIL GOALS . . . . . . ' ' GENERAL COMMENTS . . . . . 1 BUDGET -IN -BRIEF . . . . . i . ' ' ' v . Revenues J Expenditures ' ' ' ' ' v . . . . . . General Fund Balance . . . . ix . . . City Manager ' 21 . , . ..... Resource Conservation . . . . . 29 36 Collective Bargaining . .. ' ' . 41 ' ' 1 Personnel C VI u� CITY OF IOWA CITY FISCAL YEAR 1979 PROPOSED BUDGET TABLE 0_ F�ENTS BUDGET PROCESS AND ORGANIZATION . . BUDGET GUIDELINES . . . ' ' ' CITY COUNCIL GOALS . . . . . . ' ' GENERAL COMMENTS . . . . . ' ' ' ' BUDGET -IN -BRIEF . . . . . i . ' ' ' v . Revenues . . ' . 8 Expenditures ' ' ' ' ' v . . . . . . General Fund Balance . . . . ix . . . City Manager ' 21 GENERAL FUND: Fund Summary , , , , . Administration Program: I Program Summary . , , 2 City Manager's Comments . . . . . ' ' 3 City Council . , . . . . ' . 8 City Clerk . . . . . . . City Attorney ' ' 12 . . . City Manager ' 21 . , . ..... Resource Conservation . . . . . 29 36 Collective Bargaining . .. ' ' . 41 ' ' 1 Personnel .. Civil Rights 4 . . . . . Human Relations Commission . . . . . . 53 . 58 Civil Service Commission . . . . 59 Finance Administration . . . .. . , ' ' 60 Word Processing . , , 69 Accounting ....73 . Central Procurement & Services . ' ' 80 Treasury . . , , . Parking Enforcement . . . . , . . . . 90 . 96 Risk Management . . .. , 102 Public Works Administration . ..105 Government Buildings . . . . . . . .. ,111 141001 ILML0 BY JORM MICR#LAB LLOAR RAPIDS • DES WINES Community Development Program: Program Summary City Manager's Comments Planning & Program Development: . . . ' • Function Summary Administration ' ' • • • • Plan Administration . . • ' ' • • Development Programs . . • • ' ' • • • Planning & Zoning Commission , Riverfront Commission ' ' • • Engineering Function Summary , • ' ' ' Housing & Inspection Services: . . . ' ' ' Function Summary Housing Inspection .. ' ' ' • • • Building Inspection . . ' • ' ' • • • Public Safety Program: Program Summary City Manager's Comments . . . . • ' ' Police: • • • . . . . . Function Summary Administration & Training , . . . ' ' Patrol and Traffic Detective-Investigations , Records and Communications Crossing Guards' ' ' • • • • . Fire: • . , . . . . , Function Summary Administration • ' ' • • • • Fire Suppression ' ' • . • Training • • • . . . . . Prevention ' , • • • . . Animal Control, Function Summary , Transportation Program. - Program Summary City Manager's Comments . . . ' ' ' ' • • Traffic Control, Function Summary . Mass Transportation, Function Summary Street System Maintenance, Function Summary Environmental Protection Program: Program Summary City Manager's Comments . . . • • • • , Function Summary. , Cemetery, Function Su Sanitation/Recyclingmmary , Leisure & Cultural Opportunities Program: Program Summary City Manager's Comments . . . ' ' Parks & Recreation: Function Summary • ' ' • • • • Administration '' ' ' • • Parks• • • . . . Recreation ' • • • • Forestry/Weeds ' ' ' • • • • • 117 118 120 121 128 135 144 145 146 154 155 162 168 169 171 172 177 185 191 197 200 201 207 216 222 229 237 238 240 249 258 267 268 269 270 277 278 279 280 286 294 305 I4ICROf ILWO BY JURM MICR+LA6 LLOAR RAPIDS • DES MOVIES r w Library, Function Summary 311 Central Business District Maintenance,. 321 Function Summary DEBT SERVICE FUND: Fund Summary . . . . . . . . . 327 2 Summary Expenditures . . . . . . . . . 328 CAPITAL PROJECTS FUND: Fund Summary . . . . . . 329 IS . . Capital Projects Listing . . . . . . . . . . 330 Laa ENTERPRISE FUNDS: Funds Summary . . . . . . . . . 336 City Manager's Comments . . . . . . . , . 337 Parking Revenue, Fund Summary , , , , , , , 339 Sewer Revenue: Funds Summary . . . . . . . . . 346 Sewer Operations, Fund Summary 347 Sewer Reserves, Funds Summary . . . . . . 354 Water Revenue: Funds Summary . , . . . . . . . 356 Water Operations, Fund Summary 357 � I Water Reserves, Funds Summary . 365 t3 Refuse Collection: Fund Summary . . . . . . . . . 367 Refuse Collection Operations, 368 Fund Summary i Refuse Collection Equipment Reserve, 374 Fund Summary Landfill: e Funds Summary . . . . . . . . . 376 Landfill Operations, Fund Summary . . . . . 377 Landfill Reserves, Funds Summary . . . . . 383 Airport, Fund Summary . . . . . 385 TRUST AND AGENCY FUNDS: I Fund Summary, Pension and Retirement . . . . 389 Summary of Expenditures 390 General Revenue Sharing, Fund Summary . . . 392 SPECIAL ASSESSMENT FUND: Fund Summary . 393 . . . . . . . . Summary of Expenditures . . . . . . . . . 394 j r SPECIAL REVENUE FUNDS: Road Use Tax, Fund Summary . . . . . . . 395 ^ HCDA, Financial Summary . . . . . . . 396 Committee on Community Needs . . . . . •. . 402 " Design Review Committee . . . . . . . 403 Assisted Housing, Financial Summary . . . . 404 14: CPO[ ILI-EO BY DORM MICR+LA6 CLOAR NIIPIUS • DES MOINES I i INTRAGOVERNMENTAL SERVICE FUND: Equipment Division • • • • • • • • • • • • • 407 CAPITAL IMPROVEMENTS PROGRAM . • • • • • 415 CHARTS AND SUMMARY INFORMATION: Projected Financial Summary, FY78 . . .441 Projected Financial Summary, FY79 • • . . . • • 442 General Fund Annual Percentage Change by Program 443 General Fund Annual Percentage Change by Receipts 444 Reconciliation of Transfers445 Personnel . . . . . . . . . 447 MICRO[IL14ED BY JURM MICR +LAB CLDAR RAPIDS • DES MOVIES V I BUDGET PROCESS AND ORGANIZATION In this space last year it was stated that the FY 78 budget represented "a change of direction, content and format." The same statement is true this year. This development and refinement of the budget process provides opportunities for department heads, the City Council, the Manager and the public to dissect and evaluate programs and expenditures of the City in various ways. This past year the City Manager, the Director of Finance and the Adminis- trative Assistant in the Finance Department reviewed applicable budgeting literature and attended appropriate professional programs and seminars con- ducted by the American Management Association and the Municipal Finance Officers Association. The major emphasis was on zero base and incremental base budgeting. As a result it was determined that the City should embark upon a revised budgeting process which builds upon the existing foundations of management by objectives, expenditure alternatives, and priority setting. The budget manual which implements this change describes the major reasons for the change and the process. As the budget preparation process progressed, it became apparent that various practical changes were required. As an example, in some budget units there are three or four alternative levels and perhaps in other units only one or two. I The department and division heads were responsible for preparing the goals and objectives, activity measurements, and the decision packages, Generally, the City Manager did not alter the amount of the department proposals. However, requests were transferred to other levels to reflect the recommended budget. Also, there were wording changes and some additions. Departmental financial proposals were modified only when a unit did not reflect a previous commitment. Included in the budget are all of the departmental proposals, even if the Manager has elected not to recommend the level for Council consideration. Detailed information concerning the budget process appears in the document entitled "Budget Manual FY 79, Iowa City, Iowa" previously distributed to the City Council. J i VR CPO[ ILMCD BY JURM MICR+LAB HOAR RAPIDS • DES MOINES i ""IT GUIDELINES 1. Emphasis upon City Council goals. 2. Minimize additional personnel 3. Collective bargaining settlements which minimize financial increases. 4. Maintenance of existing levels of basic services. b 5. Limited property tax increase _ r� 6• No increased service charges or establishment of new revenues. �i 4� P3 6 R 8� 1 n 1 e f l rl It i _ I 141CRDI I LI4ED BY JURM MICR+LA© Q.DRR RAPIDS • DES MOINES CITY COUNCIL GOALS On September 14, 1977, the City Council met with key staff members to establish goals and priorities for FY79. The Council discussed 25 program areas in which work currently is being conducted. At least one Council member viewed each of the areas suggested to be a priority. After considerable discussion and agreement to designate six priority areas, the Council selected the following priorities (in order of importance): I. Downtown redevelopment (the completion of urban renewal) 2. Senior citizen housing and the senior citizen center 3. Development of plans for the new waste water treatment plant 4. Development on an economic development strategy 5. Planning for meeting city facility needs; i.e. Police, Department, Fire Department, equipment maintenance and transit. 6. Transportation and traffic movement including parking in the central business district, traffic planning and traffic control This budget proposal emphasizes these priorities within revenue constraints To be successful, the City Council and staff must avoid being turned from these goals and objectives. 14:001 IL1410 BY JORM MICR+LAB G.OAf RAPIDS • DES MDINCS Oi I 1 �1 t J J CITY COUNCIL GOALS On September 14, 1977, the City Council met with key staff members to establish goals and priorities for FY79. The Council discussed 25 program areas in which work currently is being conducted. At least one Council member viewed each of the areas suggested to be a priority. After considerable discussion and agreement to designate six priority areas, the Council selected the following priorities (in order of importance): I. Downtown redevelopment (the completion of urban renewal) 2. Senior citizen housing and the senior citizen center 3. Development of plans for the new waste water treatment plant 4. Development on an economic development strategy 5. Planning for meeting city facility needs; i.e. Police, Department, Fire Department, equipment maintenance and transit. 6. Transportation and traffic movement including parking in the central business district, traffic planning and traffic control This budget proposal emphasizes these priorities within revenue constraints To be successful, the City Council and staff must avoid being turned from these goals and objectives. 14:001 IL1410 BY JORM MICR+LAB G.OAf RAPIDS • DES MDINCS GENERA -NTS{ i This FY 79 budget does not reflect a budget which the Manager wishes to recommend to the City Council. The recommendations are rather those which must be made because of limited financial resources j City services. available to provide While state and federal governments have revenue sources which respond to economic growth, such as income and sales tax, Iowa communities are pre- vented from using such revenues. Therefore, the revenues of local government generally do not increase with economic growth, particularly lature has placed lid a as the legis- on property taxes. This lid even precludes the availability of increased property taxes p accruing from new construction, Unless major new revenue sources or increased revenues are available to Iowa City, budgets in future years likewise will represent a belt -tightening. While the City grows, existing services be _4I 1 spread more thinly. New programs willphave rtoybenfunded he eatr of existing Fexp sl the enw programs. Currently, certain expenditures within the basic services are being postponed ignored. be higher. or The ultimate cost to the City will c•� - 4 The FY 79 budget does not recommend any new revenue sources or any increase in existing revenues other than property tax. In last year's budget dis- cussion, the City Council made it clear that 41 it desired all services cur- rently being provided in the general fund to be financed without charges. No change in new service the landfill fee is recommended in FY 79. e1 The 7% increase recommended in the property tax is within the "first" lid provided in State legislation ai and will require neither a second hearing nor an appeal to the State Appeals Board. Because of instances, el toseriiouslycon'in limited plevelseabovemthe r: ` st current level of service which funding r� were proposed by the department heads. ,1 rti iv 14:001 ILMED BY JORM MICR+LAB LLDNI RAIDS • DCS 1401111S MMIM It I•TI) BY JORM MICR+LAB LI JAR 4APIB9 • 01iS MOINES BUDGET -IN -BRIEF REVENUES The City's property tax request for FY 79 will be 55,640,420*, iallocated as follows: ., FY78 FY79 ASSESSMENT ASSESSMENT DOLLARS PER $1000 DOLLARS PER $1000 General Fund $3,646,321* 8.091 $3,820,514* 8.100 Tort Liability 194,800 .436 208,547 .447 Debt Service 768,841 1.719 1,153,316 2.472 w Trust & Agency 366,869 .820 458,043 .982 TOTAL $4,976,831 11.066 $5,640,420 12.001 This levy reflects a .935 increase in the tax rate required for FY79 \ and represents $345.03 per year on the assessed value of the average residential property in Iowa City. As of January 1, 1977, the City 1 Assessor computed the average assessed value for residential property cn to be $28,750. ! The total assessed value upon which taxes are levied in Iowa City i,. has increased from $443,992,158 to $466,467,080 as of January 1, 1977. City services are financed from many sources and these sources have limitations both as to amount and use. The General Fund property tax -+ levy can be used for the support of General Fund services, such as Police, fire and park and recreation services. The levy cannot exceed ' $8.10 per $1,000 of assessed valuation. However, the State Legislature i has further limited this levy by placing a 7% and a 9% lid. In the FY79 budget, a general fund levy increase of 7% is proposed. �! In FY79, $3,778,383 in property tax revenue in the General Fund has been allocated. This includes $156,675 of pension costs. The Attorney General has ruled that cities cannot levy in the Trust and Agency Fund i for pension costs until the City has reached its $8.10 maximum levy in J the General Fund. However, the State Appeals Board will not include that portion of the pension costs included in the General Fund in the 1 computation of the 7% property tax lid. The General Fund property tax levy less the pension costs is an increase of 7% over the FY 1978 State approved budget of $3,384,774. This increase required that the FY79 budget, particularly in the General Fund, be a hold -the -line effort. There are very few service level improvements, many expenditure deferrals and some cut-backs. *Includes monies and credits of $28,416 in both FY78 and FY79; includes military credit of $13,715 in FY79 only. II f _ v MMIM It I•TI) BY JORM MICR+LAB LI JAR 4APIB9 • 01iS MOINES Consistent with the practice of previous years, all revenue estimates are conservative. In budget preparation it is important to ensure that the level of revenue projected will actually materialize. Another source of revenue that can be used for General Fund operations is the monies and credits replacement fund. Formerly a State law levied a tax on certain monies and credits and monied capital. This tax was repealed and the State established a replacement fund which provides to cities the same amount of revenue they were receiving at the time the tax was repealed. In FY79, the City will receive $28,416. A military service credit replacement has been established which return to cities part of the property tax lost through the military service tax credit. In FY79, this fund will return $13,715 to Iowa City for General Fund purposes. These monies are apportioned to cities by the State Treasurer in proportion to the money allocated by the State for the military service tax credit. The City also levies property tax for other purposes. These include debt service, trust and agency, and tort liability. These funds can be utilized only for the purpose for which they are levied. The debt service levy provides funds for the payment of principal and interest on general obligation bonds of the City. It can also be utilized to fund the payment of any judgments against the City, unless other funding sources are provided by State law. The City has issued general obligation bonds for various purposes. Two bond issues for sewer construction and water treatment plant improvements are paid for out of sewer and water revenues. Therefore, no property tax is levied for those two issues. The FY79 levy will be for the payment of interest and principal on the general obligation bond issues, excluding the sewer and water projects. A special property tax levy is established for the payment of pension and related employee benefits. These includes social security, the Iowa Public Employees Retirement System, and the Police and Fire Pension contributions of the City, The Attorney General has ruled that cities cannot levy in the Trust and Agency Fund until the City has reached its $8.10 maximum levy in the General Fund. For this reason, pension costs in the the Trust and Agency Fund. FY79 budget will be budgeted partly in the General Fund and partly in A special levy, tort liability, is provided to pay the cost of certain insurance coverages. This includes general liability, motor vehicle liability, Products liability, errors and omissions and false arrest insurance. Because the City is currently unable to purchase adequate liability coverage, this fund in FY79 provides for a self-insurance reserve of $100,000. The reserve will be carried in the General Fund balance. Therefore, at June 30, 1979,200,000 of the General Fund balance will be the insurance reserve and is not available for operating costs. An additional $108,547 is provided for insurance premiums and insurance deductibles in the Finance Department budget. vi 14: CPOI II MUQ BY JORM MICR+LAD U JP;( PANDS • DCS MOINES Assistance from other governmental agencies is a major source of revenue. This includes both Federal and State assistance. State Municipal Assistance distributes general State revenues to cities on a ratio of the city's population to the total population of the State, except that the assistance cannot exceed one-half of the amount collected by the city in property tax levies. If the Legislature approves the same level of funding as in FY78, the City will receive 04 approximately $5.70 per capita. It is expected that the City will receive $270,000 from this source in FY79. 7M State returns to cities 10% of the revenue from the gross sales of the State liquor stores and 65% of the fees collected for licenses and w permits. The FY79 estimate is $5.027 per capita or $240,000 to the s City. c;e State revenue received from the registration of motor vehicles, fuel tax, w license fees and the use tax on motor vehicles, trailers and accessories and equipment is apportioned to each city on a ratio of the city's popula- tion to the population of all Iowa cities. The per capita contribution 4a is expected to be approximately $19.50 or an estimated $931,008. The City in uses all of this revenue to finance the operations and projects of the Traffic Control and the Street System Maintenance functions. These funds can only be used for street maintenance and improvement purposes. However, ((� revenue from this source is not sufficient to these needs. to A State tax is levied on the net income of financial institutions. The by State retains 55% of the total tax and 60% of the difference is distributed to cities and 40% to counties. The tax is distributed to the city and county within which it originated. This source of revenue can be utilized for any General Fund purpose. The estimated revenue from this source in 4 FY79 is $10,000. Federal Revenue Sharing can be utilized for virtually any General Fund 13 purpose, operating or capital expenditure. In FY79, $534,178 is projected to be received, with $366,819 being allocated for general operating purposes. 11 The FY79 budgetincludes State operating transit assistance in the amount of $250,000. ha A city can establish enterprise funds which are utilities and other services Ii supported primarily from the revenues derived from the service rendered. The City has six enterprise funds: water, sewer, parking, refuse collection landfill and airport. In recent years, water revenue increased due to a rate schedule increase in FY76 and the sewer revenue increased as the result of a rate increase in August 1976. In FY79, most of the revenue increase in water and sewer will result from new housing. The parking revenue fund has a strong cash balance which will facilitate the construction of the first parking ramp in the urban renewal area and ithe issuance of parking revenue bonds. I �I vii IaICRO1 I LI-0CU BY ,IURM MICR +LAS HL)Ak PAPIOS • PFS MOVIES In FY79, a charge of 84.62 per ton will finance the operations of the landfill. For the residential user, a charge of $.39 per month per Theseucharrgeslocation arewill the same amountsote f residential solid approved in the FY78sbud-get. Another service revenue for the City is transit fares. Night bus service is currently being provided on an experimental basis. Total estimated transit operating revenue for FY79 is $322,650. In FY 79, it is expected that the City will receive $205,250 from licenses and permits issued b from building permits ($1 ed City. Most of this revenue will ($65,00o). ) and beer and liquor come Other sources of revenue are bike liquor Permits and licenses electricians and plumbers licenses, animal licenses and burial Peddlers licenses, permits. Fines and forfeitures are a major source of revenue for General Fund operations. In FY79, it is estimated that the City will receive of which $240,000 will be derived from traffic parkin Magistrates Court is expected to return $294.000, violations of Cit 540,000 to the violations. The City ordinances. Library fines are ex y from the A great varietypetted to total $14,000. in FY79, The of charges for services will return $393,420 to the City contract ($225,000), recreation eservices�andty olessonsf Iowa f�re library service contracts protection ($48,500), ($85,600) and The City seeks to invest all idle funds at the best possible interest rate. In FY79, it is expected that the City will receive this source, with $55,000 being receipted into the General Fund. In Years, interest from investments of other funds were deposited into from he General Fund. Interest income will Past which the investment is made. now be deposited intosthedfundofrom There are a number of sources of miscellaneous revenue Of unclaimed bicycles, sale of real estate, commissions and concessions, and deposits. This revenue is � including the sale estimated to be $39,485 in FY79. Administrative transfers are sometimes thought to be revenue. While they may actually provide for the financing of a service administrative program, the revenue sources appear in an enterprise fund. A calculation a particularly in the to provide certain staff services to the enterprise ofh costs which are reqy as a uired then transferred from the nt is enterprise fund the dmiuids. This are required For example, the Finance Department is responsible for all of and sewer billing and the cost of this Program. revenue fund through a transfer service is the water to the administrative program. water Transfers also are made for other than the payment of administrative services. A complete explanation of transfers appears in the Charts and Summary Information section. viii '•4I CRO{ILF1C0 BY JURM MICR#LAO IIJAR "ARI R% • RI:S MOINES VA EXPENDITURES_ GENERAL: The recommended budget for all funds in FY79 is $33,362,349, which includes $14,803,847 in capital improvements. .i The proposed General Fund budget is $7,784,103, or an increase of 8% over the estimated expenditures for FY78. A comparison of percentage change by major classification of expenditure appears below: ACTUAL ESTIMATE % FY77FY78 CHANGE BUDGET % Personal Services FY79 CHANGE $3,905,928 $4,883,441 23.7 Commodities $5,026,661 411,508 469,746 14.2 4.0 Services & Charges 1,249,508 1,394,986 574,636 22,3 Capital Outlay 476,219 363,408 11.6 1,500,497 7.6 Transfers 1494 147,500 (25,7) 330,537 (9,0) TOTAL $6,199,547 — —�) — 351,772 38.5 $7,209,191 16.3 $7,784,103 8.0 PERSONA—ES J The significant increase in personal services between FY77 and FY78 results from the levy for FICA and IPERS within the General Fund in an amount equivalent to the difference levied in the General Fund for all other purposes and the maximum which can be levied at $8.10, the maximum levy. This change was required by an opinion of the Attorney General. The FY78 budget severely limited additional personnel. However, during FY78 additional employees have been added to provide for night bus service, Again in FY79, there will be a hold -the -line approach on personnel.There _ is the equivalent of one-quarter of an additional employee added in - the General Fund. A complete listing o the budget. f personnel appears elsewhere in Personnel costs are primarily controlled by collective bargaining agreements. Employees of the yare represented iaunions: three athIwaCitypolicePatrolmn'sAssoction, andthe International Association of Fire Fighters (Local 610). The majority of City employees are represented by AFSCME. The Union is comprised of two bargaining units, one composed exclusively of Library employees and the other composed of City employees in all other departments. All supervisory, confidential, temporary, and other employees who are excluded by law in Chapter 20 of the 1975 Code of Iowa are excluded from the units and from the terms, conditions, or application of the Agreement. The present AFSCME contract is effective between July 1, 1976 and June 30, 1978, inclusive. —' Sworn police officers and firefighters are also excluded. ix IV00111YED BY JURM MICR<�LAB HON( PAPIOS • nr.S MINES The AFSCME contract provides for a cost -of -living escalator based on the Consumer Price Index of the Department of Labor. The August, 1976 settlement provides a two-year contract with $70 per month paid during the first year (FY77). During the second year (FY78), not more than an average of $33 per month will be paid to unit employees. Sworn police officers are represented by the Iowa City Police Patrolmen's Association. The bargaining unit is composed of all Iowa City police officers. Exempt from the unit are the Police Chief, captains, sergeants, and other confidential, administrative, supervisory, less than half-time contrractsisand those effectiveeJulyd�, 1976hthroughter OJunede of 30, 1978, inclusive. The contract provides for a four -step pay plan based on length of employment. Each step is 18 months in duration. A 5% increase was negotiated for FY78 wages. The firefiqhters are represented by the International Association of Fire Fighters. The bargaining unit is composed of firefighters, lieutenants, and captains. Exempt from the unit are the Fire Chief, Fire Marshal, Training Officer, battalion chiefs and other employees excluded by Chapter 20 The contracts for all bargaining unit employees are currently the subject of negotiation with employee representatives. Employees who are administrative, supervisory, or otherwise ineligible for collective bargaining are covered by the Personnel Rules and Regulations. Some are eligible for Civil Service. Salaries and benefits are determined by the City Council upon the recommendation of the City Manager. A 6% increase is proposed for these employees in the FY79 budget. The amount of the increase will be determined by the department head, with the approval of the City Manager. COMMODITIES A very large portion of the significant increase in commodities is in the Street Maintenance and Transit Programs. The institution of night service and the purchase of road oil, salt and other street surfacing materials increases the allocation significantly, as follows: Street Oiling $15,000 Salt 12,000 Street Surfacing Material 16,000 Night Service 16 000 5599,,0000 SERVICES & CHARGES Services and Charges continue to be affected by the increased cost of utilities and fuel. Other increases generally reflect overall increases in the cost of living. x 14:U1411YED BY JORM MICR+LAS (I DAN iMPIDS • DES 1401NES N cl L4 aI r! II rl J, �I FJ, M Aid to Agencies, which is included in Services and Charges, has not been increased. Because the City is unable to fund basic City services at a level deemed adequate, it must seriously be questioned as to the extent to which the City can continue to fund, or certainly, to increase funding for other agencies. Funding has been included in the FY79 budget under Trust and Agency for unemployment compensation obligations. The City will reimburse the State for actual costs rather than pay into an insurance plan at a rate of 1% of the first $6,000 of each employee's wages. TRANSFERS The increase in transfers results from slightly over $300,000 in General Fund property tax revenue being transferred to the Refuse Collection Enterprise Fund. In FY78, $100,000 in property tax and $165,000 in General Revenue Sharing was used to support refuse collection. No revenue sharing support is proposed for FY79. i xi 14;01101 I LVICB BY JURM MICR+LAB (.'JAR I'APIDS • BES WINES I:L re ,w �i i l Aid to Agencies, which is included in Services and Charges, has not been increased. Because the City is unable to fund basic City services at a level deemed adequate, it must seriously be questioned as to the extent to which the City can continue to fund, or certainly, to increase funding for other agencies. Funding has been included in the FY79 budget under Trust and Agency for unemployment compensation obligations. The City will reimburse the State for actual costs rather than pay into an insurance plan at a rate of 1% of the first $6,000 of each employee's wages. TRANSFERS The increase in transfers results from slightly over $300,000 in General Fund property tax revenue being transferred to the Refuse Collection Enterprise Fund. In FY78, $100,000 in property tax and $165,000 in General Revenue Sharing was used to support refuse collection. No revenue sharing support is proposed for FY79. i xi 14;01101 I LVICB BY JURM MICR+LAB (.'JAR I'APIDS • BES WINES GENERAL FUND BALANCE Although the financial statements within this document show a 6-30-79 ending balance for the General Fund to be 7 figure and is not the true projected balance whic8h�willsbesan inflated available at - that time. The FY78 budget is shown at the approved amounts and has not yet been amended for encumbrances and carryovers which existed at 6-30-77 The budget amendments will be submitted to the Council in February for approval. Also, during FY78, $100,000 will be transferred from the General Fund to the Equipment Maintenance fund to offset part of its deficit balance. Therefore, the 6-30-78 General Fund balance will be adjusted as follows: Ending balance per this document Less: Encumbrances and Carryovers Transfer to Equipment Maintenance Adjusted Ending Balance Therefore, the 6-30-79 General Beginning Balance Receipts Disbursements Ending Balance $864,275 73,154 100,000 $691,121 Fund Balance will be as follows: $ 691,121 7,697,516 7,784,103 $ 604,534 Of this amount, $200,000 is the insurance reserve which is not available for operating expenditures. We have budgeted $250,000 to be received from a State Transit Assistance Grant during FY79. receive the total amount, the difference must bCity does not e made If the Fund balance. Therefore, the actual ending funfrom the General d balance projected for FY79, which is available for operating and could be less depending upon the utcomedit ofuthe is a maximum axi umtof $4t Application. The fund balance could also be reduced if $404,534 increase more than the 6% budgeted, and this is dependent aprimarilyronto the outcome of union contract negotiations. As in the past, any termination wages paid during the year will also come out of the fund balance. Computing the necessary fund balance based upon a five-year average of first quarter receipts and expenditures, results in a balance of $687,000. bastThis is how the General Fund ending balance has been arrived at in the . Bein$300t000stic, we c00 an most andiliisly Plan on an approximate fund te will have to borrow from the Enterprise Fundparenthat fihrstGeneral FY80 to maintain a sufficient cash flow. Xii +,CIMI ILMCD BY .IORM MICR( LAB HDAR UAPIIA • DFS MOVIES F'1 II V1 e{ 14 1 r"4 : I ri I j GENERAL FUND BALANCE Although the financial statements within this document show a 6-30-79 ending balance for the General Fund to be 7 figure and is not the true projected balance whic8h�willsbesan inflated available at - that time. The FY78 budget is shown at the approved amounts and has not yet been amended for encumbrances and carryovers which existed at 6-30-77 The budget amendments will be submitted to the Council in February for approval. Also, during FY78, $100,000 will be transferred from the General Fund to the Equipment Maintenance fund to offset part of its deficit balance. Therefore, the 6-30-78 General Fund balance will be adjusted as follows: Ending balance per this document Less: Encumbrances and Carryovers Transfer to Equipment Maintenance Adjusted Ending Balance Therefore, the 6-30-79 General Beginning Balance Receipts Disbursements Ending Balance $864,275 73,154 100,000 $691,121 Fund Balance will be as follows: $ 691,121 7,697,516 7,784,103 $ 604,534 Of this amount, $200,000 is the insurance reserve which is not available for operating expenditures. We have budgeted $250,000 to be received from a State Transit Assistance Grant during FY79. receive the total amount, the difference must bCity does not e made If the Fund balance. Therefore, the actual ending funfrom the General d balance projected for FY79, which is available for operating and could be less depending upon the utcomedit ofuthe is a maximum axi umtof $4t Application. The fund balance could also be reduced if $404,534 increase more than the 6% budgeted, and this is dependent aprimarilyronto the outcome of union contract negotiations. As in the past, any termination wages paid during the year will also come out of the fund balance. Computing the necessary fund balance based upon a five-year average of first quarter receipts and expenditures, results in a balance of $687,000. bastThis is how the General Fund ending balance has been arrived at in the . Bein$300t000stic, we c00 an most andiliisly Plan on an approximate fund te will have to borrow from the Enterprise Fundparenthat fihrstGeneral FY80 to maintain a sufficient cash flow. Xii +,CIMI ILMCD BY .IORM MICR( LAB HDAR UAPIIA • DFS MOVIES F'1 II V1 e{ 14 1 r"4 : I ri 1 GENERAL FUND - ADMINISTRATION COMMUNITY DEVELOPMENT PUBLIC SAFETY TRANSPORTATION ENVIRONMENTAL PROTECTION LEISURE & CULTURAL OPPORTUNITIES M:CRUI ILI4ED BY JURM MICR+LA6 C.I. LIAR PAPIDS • UES MOVIES A f ha Fm la F r i1 J I 1 GENERAL FUND - ADMINISTRATION COMMUNITY DEVELOPMENT PUBLIC SAFETY TRANSPORTATION ENVIRONMENTAL PROTECTION LEISURE & CULTURAL OPPORTUNITIES M:CRUI ILI4ED BY JURM MICR+LA6 C.I. LIAR PAPIDS • UES MOVIES GENERAL FUND FUND SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 BEGINNING BALANCE $ 707,917 $ 835.544 $ 864.275 RECEIPTS: Property Taxes $ 3,043,223 $ 3,841,121 $ 4,029,061 Other Receipts: Licenses & Permits 185,424 j 205,250 Fines & Forfeitures 289,728 276,000 294,000 Charges for Services 701,936 718,291 J Intergovernmental Revenue 584,311 i J 770,000 Use of Money & Property 66,631 89,500 65,000 Miscellaneous Revenue 70,843 25,900 i i J TOTAL EXPENDITURES $ 6,199,547 $ 7,209.191 $ 7.784,103 ENDING BALANCE $ 835,544 $ 864.275* $ 777.688* J 1 GENERAL FUND FUND SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 BEGINNING BALANCE $ 707,917 $ 835.544 $ 864.275 RECEIPTS: Property Taxes $ 3,043,223 $ 3,841,121 $ 4,029,061 Other Receipts: Licenses & Permits 185,424 191,045 205,250 Fines & Forfeitures 289,728 276,000 294,000 Charges for Services 701,936 718,291 713,420 Intergovernmental Revenue 584,311 574,447 770,000 Use of Money & Property 66,631 89,500 65,000 Miscellaneous Revenue 70,843 25,900 39,085 Transfers: Bond Transfers -- -- -- Expense Transfers 1,385,078 1,521,618 1,581,700 Other Transfers -- -- -- TOTAL RECEIPTS $ 6,327,174 $ 7,237,922 $ 7,697,516 EXPENDITURES Persona Services $ 3,905,928 $ 4,833,551 $ 5,026,661 Commodities 411,328 469,746 574,636 Services & Charges 1,249,578 1,394,986 1,500,497 Capital Outlay 476,219 363,408 330,537 Debt Service -- -- -- Transfers 156,494 147,500 351,772 TOTAL EXPENDITURES $ 6,199,547 $ 7,209.191 $ 7.784,103 ENDING BALANCE $ 835,544 $ 864.275* $ 777.688* j *The FY78 figures do not include budget amendments which are scheduled for approval in February, 1978. See the Budget -In -Brief for information on how these balances will change after budget amendments are made. -1- J IA: CPO[IL141D BY JORM MICR+LAB CLDAk RAPIDS • DES MOPIES ADMINISTRATION j 0 R %4 MICROLA13 I ri 'r:. I . Pi' "O:%['. -I J CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Persona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE *Includes Sanitation/Recycling balance of $23,457 as that function will be closed out on 6-30-78. GENERAL ADMINISTRATION ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 $ 392.440 $ _ 704,806 $ 898.702* $ 297,055 $ 388,845 $ 458,086 69,717 275,647 1,797 517,389 54,647 13,329 281,728 I an4 $ 658,353 20,159 485,762 20,497 14,172 $ 1,198,943 $ 704,806 -2- 72,125 260,000 50 574,447 80,000 5,900 322,714 $ t �na,nat $ 811,254 21,960 585,488 14,940 _ 100,000 5_1,533,642 8_ 875,245 IAICRO MED By JURM MICR#LAO CLDNI RAPIDS • DES MINES 71,350 280,000 4,050 520,000 55,000 3,585 $ 964,079 28,025 597,878 10,300 301,772 $ 1 902,054 $_ 799,538 ADMINISTRATION PROGRAM CITY COUNCIL COMMENTS There are two changes in the program for the City Council. In FY 78, _ $20,000 was allocated under services and charges as professional services for the development of an economic development program. While the City Council has not made a final decision on this matter, the responsibility has been placed in the Department of Planning and Program Development (Community Development). The decision as to the implementation of the _ program will be made in conjunction with the consideration of the budget for that department. As a result of the human service planning program conducted for the City by Johnson County Regional Planning Commission, an initial letter and an application form for requested funding were sent to all agencies that wished to be considered under aid to agencies. Appearing below is a list- ing of the current funding and the requests received for FY 79. The detailed requests have been provided to the City Council under separate cover. AEEX Actual by City Council FY 78 JCRPC Mayor's Youth Youth Homes, Inc. United Action for Youth PALS Rape Victim Advocacy Program J.C. Council on Aging Iowa City Babe Ruth League Iowa City Boys Baseball, Inc. Girls' Softball HERA Psycho Therapy Mark IV Visiting Nurses Association MECCA HACAP Aid and Alternatives for Victims of Spouse Abuse Friends of the Children's Museum I.C. Crisis Intervention Center I.C.-Johnson Co. Arts Council PER FY78 BUDGET City Council increased PALS funding to $11,220 - TOTAL $ 62,067 20,067 8,000 25,780 7,800 5,000 17,500 1,200 1,200 1,200 Requested by Agencies FY 79 Aloe z3i 5% $ 65,897.00 6,s•6,tq, 20,067.00 z(, z,l i. 8,000.00 5,0°°, 28,847.00 2Q329.- 13,213.00 6,567.00 �'3vc•. 29,760.75 1,200.00 1,200.00 """ 8,320.00 4�n%r. ""- 5,000.00 -"" 10,744.00 """ 11,802.00 ""- 1,500.00 -"- 30,000.00 9, su v "- 2,000.00 """ 3,000.00 300 $150,114 3,240 $153,534 -3- MIcR0111-MED BY J ORM MIC R¢L A S HOAR RAPIDS • DES MOINES $247,117.75 r ADMINISTRATION PROGRAM CITY COUNCIL COMMENTS There are two changes in the program for the City Council. In FY 78, _ $20,000 was allocated under services and charges as professional services for the development of an economic development program. While the City Council has not made a final decision on this matter, the responsibility has been placed in the Department of Planning and Program Development (Community Development). The decision as to the implementation of the _ program will be made in conjunction with the consideration of the budget for that department. As a result of the human service planning program conducted for the City by Johnson County Regional Planning Commission, an initial letter and an application form for requested funding were sent to all agencies that wished to be considered under aid to agencies. Appearing below is a list- ing of the current funding and the requests received for FY 79. The detailed requests have been provided to the City Council under separate cover. AEEX Actual by City Council FY 78 JCRPC Mayor's Youth Youth Homes, Inc. United Action for Youth PALS Rape Victim Advocacy Program J.C. Council on Aging Iowa City Babe Ruth League Iowa City Boys Baseball, Inc. Girls' Softball HERA Psycho Therapy Mark IV Visiting Nurses Association MECCA HACAP Aid and Alternatives for Victims of Spouse Abuse Friends of the Children's Museum I.C. Crisis Intervention Center I.C.-Johnson Co. Arts Council PER FY78 BUDGET City Council increased PALS funding to $11,220 - TOTAL $ 62,067 20,067 8,000 25,780 7,800 5,000 17,500 1,200 1,200 1,200 Requested by Agencies FY 79 Aloe z3i 5% $ 65,897.00 6,s•6,tq, 20,067.00 z(, z,l i. 8,000.00 5,0°°, 28,847.00 2Q329.- 13,213.00 6,567.00 �'3vc•. 29,760.75 1,200.00 1,200.00 """ 8,320.00 4�n%r. ""- 5,000.00 -"" 10,744.00 """ 11,802.00 ""- 1,500.00 -"- 30,000.00 9, su v "- 2,000.00 """ 3,000.00 300 $150,114 3,240 $153,534 -3- MIcR0111-MED BY J ORM MIC R¢L A S HOAR RAPIDS • DES MOINES $247,117.75 The amount of funding provided in this proposed budget for FY79 for aid to agencies is $153,534, the same amount as is being paid out in FY78. The $3,600 in assistance for the baseball program is included in the Recreation budget. The amount of $1,200 has been included for Girl's Softball, although the request had not been returned at the time of preparation of this budget document. If the City Council wishes to fund aid to agencies at a higher level, additional funding will have to be allocated or cuts made in other areas of the budget. Consistent with previous years, the Manager recommends neither the agencies to be funded nor the amount of funding. CITY CLERK The FY 79 budget anticipates no change in the level of services. Level 3 requested an additional part-time person. However, as a decision was made to eliminate most additional personnel from the budget because of a lack of available funds, that portion of level 3 has been deleted. CITY ATTORNEY The Manager recommends funding of levels 1 and 2 in the City Attorney's function. Level 3 provides for additional part-time clerical services. This need can be met efficiently with the word processing center. CITY MANAGER The proposed budget for the City Manager's function provides for existing personnel with no change in program. Level 3 suggests that the public information function would be more effective and that the administrative assistant could devote more time to major program areas if the public information responsibilities were supervised on a full-time basis. Cur- rently the administrative assistant, the Manager's secretary and the City Manager coordinate the public information responsibilities of all the City functions. Level 3 was not recommended for funding because of a lack of funds. The wordprocessing operator, which formerly appeared in the City Manager's function, has been transferred to the word processing center. -4- IaICPDI ILNEO BY JORM MICR�LAB (WAR RAPIDS • OI7S MOINES I LA I ui \ I } The amount of funding provided in this proposed budget for FY79 for aid to agencies is $153,534, the same amount as is being paid out in FY78. The $3,600 in assistance for the baseball program is included in the Recreation budget. The amount of $1,200 has been included for Girl's Softball, although the request had not been returned at the time of preparation of this budget document. If the City Council wishes to fund aid to agencies at a higher level, additional funding will have to be allocated or cuts made in other areas of the budget. Consistent with previous years, the Manager recommends neither the agencies to be funded nor the amount of funding. CITY CLERK The FY 79 budget anticipates no change in the level of services. Level 3 requested an additional part-time person. However, as a decision was made to eliminate most additional personnel from the budget because of a lack of available funds, that portion of level 3 has been deleted. CITY ATTORNEY The Manager recommends funding of levels 1 and 2 in the City Attorney's function. Level 3 provides for additional part-time clerical services. This need can be met efficiently with the word processing center. CITY MANAGER The proposed budget for the City Manager's function provides for existing personnel with no change in program. Level 3 suggests that the public information function would be more effective and that the administrative assistant could devote more time to major program areas if the public information responsibilities were supervised on a full-time basis. Cur- rently the administrative assistant, the Manager's secretary and the City Manager coordinate the public information responsibilities of all the City functions. Level 3 was not recommended for funding because of a lack of funds. The wordprocessing operator, which formerly appeared in the City Manager's function, has been transferred to the word processing center. -4- IaICPDI ILNEO BY JORM MICR�LAB (WAR RAPIDS • OI7S MOINES I LA I ui HUMAN RELATIONS The proposed budget for the Human Relations function for FY 79 makes no change in program or personnel. The personnel, civil rights (including the Human Rights Commission) and collective bargaining services will continue to be performed by four full-time employees. The Manager deleted capital outlay from the proposed budget. WORD PROCESSING Recently the City Council received a detailed study and proposal concerning the word processing function which described needs and costs. This is not a new function but rather a strengthening of the program through the acquisi- tion of additional equipment and the reassignment of existing personnel. A11 of the personnel provided for in this function are currently included in the FY 78 budget. It is expected that these changes will increase the efficiency of the clerical operations of the City. In future years, this function will be funded by charge backs to all departments using the service in the same manner in which printing service and equipment maintenance currently are charged. In the FY 79 budget, the Manager has deleted funding for high-speed printing equipment. If the volume of work increases in FY 79 to justify the additional equipment, the purchase can be budgeted in FY 80. RESOURCE CONSERVATION COMMISSION Funding is recommended for a limited energy audit program for City buildings and an intern to staff the Commission. The City Council should seriously consider the role and responsibilities of this commission. -5- 0!0011U-To BY JURM MIC R+LA6 u onu enrnls • n[s MOINES FINANCE DEPARTMENT The proposed budget for FY79 Provides for the fundis of the Treasury function. This includes a full-time {n the past, was a tem 9 of Levels 1 and p Of the year. 8 temporary position that was filled Position which, Will be able toytake roverns this post{on to full-timefor nine months clerical duties which now a�eebe1�the parkin the individual ants, will thus result in a g done i enforcement attendants' Provide for net cost during overtime hours and the existing savings. Funding at this level Puterized system for the level of service and the transfer to swill not funded because of Processing of parkin com- the lack of funds. parkingthe Level 3 was The funding of levels current level of 1 and 2 in parkin currently service, Level 3 was g enforcement provides for the Y is effective and there me not funded operation after the completion Y have to because the operation pletion of t be major changes in the Accounting he Parking ramps, Level 3 g is funded at the current level of has never been have replaced the Position of service The tiled {n the current fiscal accountant levels 1 and 2), ferredsition of accountant is one Year, in level wh{ch to the word of the Positions a Part-time position. Level 4 requests the Purchase center. This which has been trans - Level not recommended Purchase of a mini_ Position will be abolished. Should because of a lack computer. Fundis be undertaken in Computer of funds 9 of this level computer needs is completedPuter services untilnthelfSO inalcre5e no change the Finance Department and theThisstu Y is being conducted port lon y Funding of levels 1 University of Iowa. Jointly by level of service and thea o Finance Administration istrative assistant. Level existing Provides for Level 4 xi sing Personnel, the director and tthe admin- While there are no recommended because of a lack of While t increase {program changes in this funds. $156,675 for Personal services and unit in FY 7g, there is a Public Part of the city's share charges be an amount ofb has ruled that Retirement System isofsocial security hat these mon{es as Leveand the Iowa levy until an amount cannot be allocated to the The Attorne The amount allocated equivalent to $8,10 is levied Trust and Agency Y General amount being levied here for FICA and IPERS in the General Fund. the $8.10 levy, In in the General Fund for all the difference Of the general fund p 78 the budget allocated thisediff between the unctions. expenditures and confusing to explain and created eccosplit into erets all FICA and many accounts became very IPERS for the General Fund accounting ems, and in the Trust and Therefore, in FY 79 Refuse Collection Enterprise to vel 3 also inc udpee r in this account Provide for the funding he transfer to the The proposed budget for Central Procurement g °f operations. been Provides forced the current level of service. &Services for fundis t0 eliminate the foldin Capital outlaevin land h study, g because of a lack of g machine. Level 3 is in Level 1 has funds and a need to complete recommended P the computer -6- W'. C PPI Ii MED DV JURM MICR4ILA9 U AR PAP IDS • PI:S MOINES it 11 ei M PUBLIC WORKS ADMINISTRATION The funding of levels 1 and 2 in Public Works administration provides for the current level of service. Excluded from level 2 is the purchase of a vehicle which will be postponed. Overtime for clerical personnel is reduced to reflect actual expenditures in recent years and the ability to use additional word processing services. GOVERNMENT BUILDINGS The funding of levels 1 and 2 will provide for the current level of service. A review of level 3 indicates that many maintenance items will be deferred. Ultimately the cost to the City will be higher. The program commentary indicates that janitorial service will be utilized on an experimental basis during the last half of FY 78. This change has been considered because of the rapid turnover in maintenance staff, particu- larly part-time personnel. However, we are also exploring a combination of the maintenance services of the civic center and the recreation center. It is believed that such a change might be beneficial both monetarily and in the level of service provided. -7- MICR OF IL MEN BY JORM MICII+LAB (.LOAN RAPIDS • INS MOINES CITY OF IOWA CITY FY 1979 BUDGET DECISION PACKAGE SUMMARY TOTAL COSTS/LEVEL SERVICES & CHARGE! CAPITAL OUTLAY CITY MANAGER'S FUND General RECOMMENDED FUNDING LEVEL PROGRAM Administration FUNCTION ACTIVITY City Council LEVEL 1 LEVEL 2 LEVEL 3 LEVEL 4 TOTAL FY79 FY 78 30,000 30,000 31,755 1,616 1,616 800 166,057 166,057 180,434 115 115 --- 197,788 197,788 212,989 N,CROrI u4ED By JURM MIC R+LA9 CEDAR RAPIDS • DCS MOVIES GOALS AND OBJECTIVES MIND General FUNCTION _ City Council I'IUIAM Legislative ACTIVITY City Council ACTIVITY DESCRIPTION: The function of the City Council, as the elected representatives of the citizens, is to formulate City policy and to provide general direction to the administrative staff to carry out Council policies. ACTIVITY GOAL: TTo appoint, direct, and evaluate the City Attorney, City Clerk, City Manager, and boards and commissions. 2. To represent citizens of Iowa City by considering and acting upon citizens' concerns and proposed ordinances and resolutions. 3. To provide for orderly community growth by providing leadership in the formulation and adoption of a comprehensive city plan. ACTIVITY OBJECTIVES: omp e e ran Renewal Project. 2. Develop Senior Citizen Housing and Center. 3. Develop plans for Waste Water Treatment Plant and reduce sewer insufficiencies throughout the City. 4. Plan for economic development. 5. Plan for future City facilities. 6. Develop and implement transportation plans to improve vehicular traffic movement throughout the City and parking in the C.B.D. ACTIVITY MEASUREMENT: 1. Construction of new buildings and parking in the urban renewal area. 2. Completion of Housing Projects and Senior Center. 3. Complete plans for waste water treatment plant. 4. Completion of Economic Plan. 5. Review and revise the Capital Improvements Program. 6. Completed intersections improvements and long-range traffic study. ACTIVI_� S: Minor problems that come up on a day-to-day basis sometime distract from the overall goals of the Council. -9- 1416801 IL141D BY .l()RM MICR�LAB CLIIAR RAPIDS • DES 140INES J i i i. I GOALS AND OBJECTIVES MIND General FUNCTION _ City Council I'IUIAM Legislative ACTIVITY City Council ACTIVITY DESCRIPTION: The function of the City Council, as the elected representatives of the citizens, is to formulate City policy and to provide general direction to the administrative staff to carry out Council policies. ACTIVITY GOAL: TTo appoint, direct, and evaluate the City Attorney, City Clerk, City Manager, and boards and commissions. 2. To represent citizens of Iowa City by considering and acting upon citizens' concerns and proposed ordinances and resolutions. 3. To provide for orderly community growth by providing leadership in the formulation and adoption of a comprehensive city plan. ACTIVITY OBJECTIVES: omp e e ran Renewal Project. 2. Develop Senior Citizen Housing and Center. 3. Develop plans for Waste Water Treatment Plant and reduce sewer insufficiencies throughout the City. 4. Plan for economic development. 5. Plan for future City facilities. 6. Develop and implement transportation plans to improve vehicular traffic movement throughout the City and parking in the C.B.D. ACTIVITY MEASUREMENT: 1. Construction of new buildings and parking in the urban renewal area. 2. Completion of Housing Projects and Senior Center. 3. Complete plans for waste water treatment plant. 4. Completion of Economic Plan. 5. Review and revise the Capital Improvements Program. 6. Completed intersections improvements and long-range traffic study. ACTIVI_� S: Minor problems that come up on a day-to-day basis sometime distract from the overall goals of the Council. -9- 1416801 IL141D BY .l()RM MICR�LAB CLIIAR RAPIDS • DES 140INES :E 1011/1, M;CRBLILI{CD BY JORM MICR+LAB CLOAK RAPIDS • IES MOINES PREPARED BY: Linda Schreiber APPROVED BY: RESOURCES REQUIRED CURRENT FISCAL YEAR BUDGET FISCAL YEAR ' No. Personnel 7 7 Personal Serv. 31,755 30,000 Commodities 800 1,616 erv. a Charges 180,434 166,057 Capital Outlay 0 115 TOTAL 212,989 197,788 quately cover expenses. The $20,000 which attracting industry to Iowa City is not 4, which is equal to the amount budgeted M;CRBLILI{CD BY JORM MICR+LAB CLOAK RAPIDS • IES MOINES CLASSIFICATION PERSONAL SERVICES LEVEL 1: Council Representatives Mayor TOTAL CAPITAL OUTLAY LEVEL l: 2 -drawer file cabinet EXPENDITURE DETAIL 6 1 7 6 1 7 MICROr ILMED BY JORM MICR+LAB CIDnR RAPIDS • DES MOINES DEPARTMENT CITY COUNCIL UNIT BUDGET FY 1979 $25,200 4,800 530,000 $ 115 CITY OF IOWA CITY FY 1979 BUDGET DECISION PACKAGE SUMMARY TOTAL COSTS/LEVEL Y ,s a -k Y PERSONAL SERVICES COMMODITIES N SERVICES 8 CHARGES CAPITAL OUTLAY TOTAL CITY MANAGER'S RECOMMENDED FUNDING LEVEL FUND General PROGRAM Administration FUNCTION ACTIVITY City Clerk LEVEL 1 LEVEL 2 LEVEL 3 LEVEL 4 TOTAL FY79 FY 78 31,827 10,154 41,981 42,604 1,375 202 1,577 1,640 30,923 2,396 33,319 46,929 --- 300 300 750 64,125 13,052 77,177 91,923 M!CROf ILNCD BY JORM MICR+LAO MAR RAPIDS • DES MOINES GOALS AND OBJECTIVES FUND GENERAL FUNCTION LEGISLATION PROGRAM ADMINISTRATION ACTIVITY CITY CLERK ACTIVITY DESCRIPTION: Recording and record keeping officer for the Council, including other duties as - prescribed by Code of Iowa, Municipal Code and Council policy. ACTIVITY GOAL: Prepare, maintain and disseminate records of Council Proceedings, Ordinances, Resolutions and other records using written minutes, tape recordings, microfilm records, visible indexing system, newspaper publications, Courthouse recordings, and a variety of files for contracts, abstracts, projects, subdivisions and deeds. Provides information and certified copies of above records and portions of Municipal Code to Council, Staff and citizens. Issues beer, liquor, cigarette, mobile home park, taxicab, peddler, pet and other miscellaneous licenses, prepares standard resolutions and ordinances,records and issues cemetery deeds, and records all submissions to Planning and Zoning Commission. Attend Council and Staff meetings, prepare payroll, budget. ACTIVITY OBJECTIVES: , 1) Improve efficiency and effectiveness of record maintenance and retrieval process by keeping indexing current, and reducing response time for retrieval by 50%, with addition of � time staff person at a cost of $3,500, by September, 1978. 2) Identify and microfilm additional old records; maps, urban renewal files and project folders, by July 1979, cost of $1,000. 3) Work with administration to establish meaningful rewards to stimulate employees, by July 1979 (non-union). ACTIVITY MEASUREMENT: 1. a. Reduction or prevention of citizens' complaints. _! b. Improving user satisfaction as indicated in City Manager's monthly survey. c. Analyzing request data regarding level of service delivered to staff, Council -- and the public. 2. Reduction of storage space need. - 3. a. Analyze administrative descussions on: (1) final salary package and fringe benefits, (2) correction of HVAC problems, (3) mechanisms provided for contribution to decisions that affect employees by employees. b. Provide educational opportunities. ACTIVITY ANALYSIS: I prefer stopping at Level 3 Decision Package as it will provide an office "climate" in which all can work effectively to accomplish the day-to-day necessities of running our Activity with an average level of service at a minimum increase of funding. There is a changing emphasis on responsible record keeping in governmental agencies. The increase in the demand for retrieval services is also due to the legal department's pre- ventive law program and the increased number of staff people, interns and public served, Activity Measurement l.c.-Analyzing data regarding requests would require keeping additional records, necessitating additional personnel and would not be economically feasible. -13- M: CROI ILI4CD DY .DORM MICROLAB U. JAR RAPIDS • DL; MINES nFr TQTnM Dnrvncc DEPARTMENT: CITY CLERK PREPARED BY: unac: Nn ember 21. 1977 UNIT: CITY CLERK LEVEL 1 OF 4 APPROVED BY: ACTIVITY DESCRIPTION: -Provides attendance at formal Council meetings for taking of minutes (also minutes are tape recorded). -Provides preparation of minutes of official actions and their publication. -Provides indexing of Official Minutes. -Provides legal publication of notices and ordinances.827 -Provides proceeding with details from meetings, liquor and beer licenses, recording at Courthouse. RESOURCES REQUIRED CURRENT FISCAL YEAR BUDGET FISCAL YEAR No. Personnel 2 2 Personal Serv. 3-1,78-9, 31 Commodities 1,375 1,375 -Provides retrieval of limited information for Staff and Council. -Provides attendance at informal meeting and its tape recording. -Provides payment for costs for one election, $12,500/178; $10,000/'79. -Provides limited office services, telephone answering, filing records. erv. s chargee 45 2 Capital outlay CONT. NEXT PAGE TOTAL $78,348 $64,125 ADVANTAGES/BENEFITS: OPTIONS: Other departments could take on the work we cannot get done if they have the time. pare standard resolutions and ordinances for agenda, would not prepare a Complete EActivities es minutes and would not prepare informal minutes, so neither would be indexed. Description of We could not file and CONT. NEXT. PAGE 'fll�l�ll�ll�l�q�lw,qui—'�-��'^—�_' M ICR0I ILI.ILU BY JURM MICR¢LA6 HOAR RAPIDS • DES M011+1S I ACTIVITY DESCRIPTION: (CONT.) -Provides recording and preparing of cemetery deeds. -Provides Ordinances for the Codifier. -Provides preparation of payroll, budget, goals and objectives. -Provides overtime for Deputy, $500. -Provides preparation of Ordinance Book, indexing and publication proofs. -Provides coding of Press Citizen statement to appropriate departments. -Provides application to State for refund of Sales Tax for construction. -Provides preparation of Proof of Publication folders for minutes and notices. CONSEQUENCES: (CONT.) coordinate submissions to Planning. All licenses would have to be issued from another office. We would not process Code supplements. We could not xerox and route Council proceedings to Staff or complete project folders. Educational ;n opportunities would not be provided, there would be no time for supervision or cooperation. We would not be meeting the Legal requirements regarding open records, as retrieval of records would be limited for Council and Staff, non-existent for the public, or of providing the Municipal Code. 141 CROL ILRED BY JORM MICR+LAEI CL DAR PAPIDS • DES MOVIES DECISION PACKAGE DATE: November 21, 1977 DEPARTMENT: ___.. _. __.. I PREPARED BY: AnnYr crni nic I IUNIT: CITY CLERK LEVEL 2 OF 4 I APPROVED BY: ACTIVITY DESCRIPTION: -Provides preparation of minutes of Complete Activities of Council for regular meetings and indexing. -Provides preparation of Notices, Resolutions and Ordinances, recording and indexing of executed resolutions and ordinance, preparation of RESOURCES REQUIRED CURRENT FISCAL YEAR BUDGET FISCAL YEAR No. Personnel 1 1 Personal Serv. 10,815 10,154 Books. -Provides preparation of proceedings from each meeting for routing to Staff. Commodities 265 202 serv. s Charges 1,745 2 396 -Retrieval of information and records for Council and Staff only, limited time for public. -Provides for issuance of various licenses. -Provides for general office services, telephone information, xeroxing, Capital outlay 750 300 multilithing of materials and filing of various records. CONT. NEXT PAGE TOTAL $13,575 $13,052 ADVANTAGES/BENEFITS: o, Indexing the Complete Activities is a more complete picture of all the discussions and action taken by Council and gives a better record. This provides a minimum level of service, and complying with legal regulations, for administration of on-going day-to- day necessities. OPTIONS: We are using the mag card operator for typing services, so that minutes and ordinance to be published are in the photo - form, and $1,000 estimate has been added to FY'79 budget for these services. The photo publishing is saving approxi-. mately 20% of publishing costs. Instead of budgeting 2 Council elections every other year, I will budget one election each year and finance will carry over the one year's allocation to be used with the 2nd year allocation. FY'78 budget also.provides for final payment for the recodification. CONSEQUENCES: We would prepare no written informal minutes, now our other work deteriorates because of the time taken to do this. Decreased service levels for research for public requests. We would discontinue microfilming Council records, also there is not.time-needed..to get materials ready and spot proof them when returned. We would not keep project folders. CONT. NEXT PAGE MICROI!LMEO BY JURM MICR+LAB U OAR QAl'IOS • DES MOINES ACTIVITY DESCRIPTION: (CONT.) -Provides for educational opportunities. -Provides for supervision and communication with employees. -Provides $1,000 for overtime for FY'79. -Provides for keeping cemetery records current (duplicate set of records). CONSEQUENCES: (CONT.) Although funding is provided for education, it is impossible to take advantage of it due to the workload, the same is true with vacation --we fall too far behind and there is always a constant level of legal requirements that have to be done. IIICR01 ILMED BY JORM MICR+LAB CEDU RAPIDS • DES 1101NES (1:� DECISION PACKAGE DEPARTT.ENT: City Clerk ^1z; Nov. L1, 1977 PREPARED BY: Abbie Stolfus UNIT: City Clerk LEVEL 3 OF 4 APPROVED BY: ACTIVITY DESCRIPTION: Provide for preparation of informal minutes, or outline to index. " for continuing with Project Polders. for continuance of preparation of material to he microfilmed from Council Proceedings for each year; 5500. for retrieval of records for the public, with a better response " time. Provides for issuance of Code Supplements RESOURCES REQUIRED CURRENT FISCAL YEAR BUDGET FISCAL YEAR No. Personnel _ Personal Serv. - 4.688 Com^odities — _ crv. 6 Charges — .505 apital Outlay TOTAL — $5,193 ADVANTAGES/BENEFITS: Reduces overtime by current staff by $1,000. No new equipment will be needed to provide any of the services. Will relieve the workload pressure for the current staff. Will keep indexing current, lessening retrieval time Provides supervision and instruction opportunities for the continuity of our Activity. NS: r If the 1/2 time person was not hired, and staff worked overtime, there is that there would be enough time to use comp, time instead of overtime. no way , MICRDn LMED BY JORM MICR+LAB ROAR RAPIDS • DES MDIt1ES DECISION PACE -AGE DEPARTNEr.r: City Clerk IP.;I T' City Clerk LEVEL q OF 4 ACTIVITY DESCRIPTION: Provides microfilming of old records and urban renewal records. Provides evaluation of survey of request data, to measure objective Provides supervision for updating of files in the vault. Provides supervision for retention room work. Provides personnel to update vault files and retention : J AD'IA,;TAG£STS: Reduces overtime by $200. Reduces retrieval time for old records, if they are in OPTIONS: C`.\SEYt=NCES: Urban renewal records will (rave to be microf mod at so J LI DAT£: Nov. 21 PPEPAPED BY: Abbie Stolfus ---------------- APPROVED BY: FESOURCES REQUIRED Personnel CURRENT FISCAL YEAR BUDGET FISCAL YEAR r DECISION PACE -AGE DEPARTNEr.r: City Clerk IP.;I T' City Clerk LEVEL q OF 4 ACTIVITY DESCRIPTION: Provides microfilming of old records and urban renewal records. Provides evaluation of survey of request data, to measure objective Provides supervision for updating of files in the vault. Provides supervision for retention room work. Provides personnel to update vault files and retention : J AD'IA,;TAG£STS: Reduces overtime by $200. Reduces retrieval time for old records, if they are in OPTIONS: C`.\SEYt=NCES: Urban renewal records will (rave to be microf mod at so J LI DAT£: Nov. 21 PPEPAPED BY: Abbie Stolfus ---------------- APPROVED BY: FESOURCES REQUIRED Personnel CURRENT FISCAL YEAR BUDGET FISCAL YEAR CLASSIFICATION CAPITAL OUTLAY: 3 Typewriter Noise Abatement Hoods EXPENDITURE DETAIL 1 2 z. -20- 141CROFILMED BY JORM MICR4�LAB CLONR RAPIDS • DES I40INES DEPARTMENT_ CITY C RK UNIT CITY CLERK BUDGET FY 1979 $ 17,040 11,520 1,500 30, 0 1,767 3 ,8 $ 9,840 31411 $ 4,254 434 S 300 PERSONAL SERVICES LEVEL 1: City Clerk Deputy City Clerk Overtime SUBTOTAL Health and Life Insurance TOTAL LEVEL II• i -- Sr. Clerk Typist Health and Life Insurance TOTAL I LEVEL III: Clerk Typist Health and Life Insurance _ TOTAL + LEVEL IV: Clerk Typist Health and Life Insurance I TOTAL CAPITAL OUTLAY: 3 Typewriter Noise Abatement Hoods EXPENDITURE DETAIL 1 2 z. -20- 141CROFILMED BY JORM MICR4�LAB CLONR RAPIDS • DES I40INES DEPARTMENT_ CITY C RK UNIT CITY CLERK BUDGET FY 1979 $ 17,040 11,520 1,500 30, 0 1,767 3 ,8 $ 9,840 31411 $ 4,254 434 S 300 CITY OF IOWA CITY FY 1919 BUDGET DECISION PACKAGE SUMMARY TOTAL COSTS/LEVEL PERSONAL 5 COMMODITIE! CITY MANAGER'S RECOMMENDED FUNDING LEVEL FUND General PROGRAM Administration FUNCTION City Attorney j ACTTVTTV .. r r, s a r t s 14ICRUI ILMID BY JURM MICR6LAB CLDAR RAPIDS • DES MOINES GOALS AND OBJECTIVES FUND GENERAL FUNCTION CITY ATTORNEY PROGRAM ADMINISTRATIVE ACTIVITY ------------ ACTIVITY DESCRIPTION: The Legal Staff advises the City Council, City Manager, Department Heads, and staff on all questions arising out of the conduct of Council business and routine matters. Other responsibilities include: provide aid in legal matters to the various departments of the City and advise City officials on proposed or existing federal or state legislation; act as attorney for all boards, agencies or commissions; represent the City before the Civil Service Commission;prepare, approve or direct the preparation of all contracts and negotiate contracts on behalf of the Council; negotiate on behalf of the City in the purchase of real estate; represent the City in all suits in which the City or an employee is apart all cases in the Magistrate's Division of the District Courtinvolvingcharges and represent the City on all small claims against the City; represent the City in all administrative hearings; and prepare, approve or direct the preparation of all ordinances, resolutions, contracts and other documents at the request of the City Manager and the direction of the City Council. ACTIVITY_GOAL: To provide the City Council and City departments with the legal expertise and advice to effectively comply with Federal, State, and local laws and to defend the City in cases requiring legal remedies. ACTIVITY OBJECTIVES: 1) Continue the preventive law program. (On going) 2) Attend meetings of the major city boards and commissions in order to improve procedures and aid members in understanding the legal context in which the board or commission function. (On going) 3) Provide for an efficient indexing, storage and retrieval system of previously completed legal research. (December, 1978) 4) Gain a more thorough familiarity with Federal statutes, cases and regulations pertaining to Federally funded City programs and other activities legal implications. (On going), with federal ACTIVITY MEASUREMENT: After considerable discussion, it is the consensus of the Legal staff I ascertain. Therformance measure of the effectiveness of this department would be the extent to which we indicators as described in the budget manual are difficult t meet the needs of the Council and staff. IACTIVITY 1) Preventive law program a. Examination and research of innovative areas of the law especially in land use planning (e.g. moratoriums, development rights transfer, landlord/tenant). In the past five years the scope of municipal regulation has greatly broadened, creating unanswered legal questions which require an indepth research and creative analysis. -22- MICHOI I U-10 BY JORM MICR+LAB (I AR PANDS • DCS MINES ci PJ I t4 �I I GOALS AND OBJECTIVES -2- ACTIVITY ANALYSIS: 1) Preventive law program (cont.) b. Continuing workshops with City staff C. Accessibility to staff 2) No additional comment. 3) To obtain this goal we must expand our filing system. This will require more equipment and a part-time clerk whose duties will include maintenance of the system. Such systems are recommended by all law office management texts. The main advantage is quick accessibility to previous research; this avoids duplication of research efforts and unnecessary delays. 4) Historically, federal involvement with City functions has been minimal but in the last several years cities have come to be involved in a great deal of federal programs and regulations. The trend seems to be toward increased federal involvement. The law library presently has limited materials regarding federal laws or programs, and this area should be.expanded. -23- 141CROI ILI4CD BY JCRM MICR+LAS CLDNt (RANDS - DCS M0114E5 j J u �11 J I ' I ` I GOALS AND OBJECTIVES -2- ACTIVITY ANALYSIS: 1) Preventive law program (cont.) b. Continuing workshops with City staff C. Accessibility to staff 2) No additional comment. 3) To obtain this goal we must expand our filing system. This will require more equipment and a part-time clerk whose duties will include maintenance of the system. Such systems are recommended by all law office management texts. The main advantage is quick accessibility to previous research; this avoids duplication of research efforts and unnecessary delays. 4) Historically, federal involvement with City functions has been minimal but in the last several years cities have come to be involved in a great deal of federal programs and regulations. The trend seems to be toward increased federal involvement. The law library presently has limited materials regarding federal laws or programs, and this area should be.expanded. -23- 141CROI ILI4CD BY JCRM MICR+LAS CLDNt (RANDS - DCS M0114E5 DECISION PACKAGE DEPARTMENT: hegal UNIT: City Attorney LEVEL 1 OF 3 ACTIVITY DESCRIPTION: Advise and represent the City On legal matters with respect to City functions. *The City Attorney is paid from the Services and Charges category. aI ADVANTAGES/BENEFITS: I None 3. Personnel eersonal Serv. 0 0 ommodities 0 0 erv. & Charges 92,950* 42,997• Capital Outlay 0 0 TOTAL 92 950 _ � 92,992 OPTIONS: 1. Engage additional outside counsel. i 2. Allow Ci staff and City commissions to induct affairs without legal advice. CONSEQUENCES: City would Operate without legal advice and representation. 141 Ck011 LM ED BY JURM MICR +LAS CLDAk MPIDS • DES 140114ES DATE: PREPARED BY: Kushni.r APPROVED BY: Hayek" RESOURCES REQUIRED CURRENT FISCAL YEAR BUDGET FISCAL YEAR 3. Personnel eersonal Serv. 0 0 ommodities 0 0 erv. & Charges 92,950* 42,997• Capital Outlay 0 0 TOTAL 92 950 _ � 92,992 OPTIONS: 1. Engage additional outside counsel. i 2. Allow Ci staff and City commissions to induct affairs without legal advice. CONSEQUENCES: City would Operate without legal advice and representation. 141 Ck011 LM ED BY JURM MICR +LAS CLDAk MPIDS • DES 140114ES DECISION PACKAGE DATE: PREPARED BY: KOshnir DEPARTMENT: Legal APPROVED BY: kldyek UNIT: Legal Department LEVEL 2 OF 3 RESOURCES CURRENT BUDGET ACTIVITY DESCRIPTION: federal courts as well as REQUIRED FISCAL YEAR FISCAL A Represent City in all state and before local, state and federal administrative agencies. No. Personnel 4 Prepare cases, legal research, attend meetings, prepare and counsel Cit staff, and Personal Serv. 73 531 briefs and nemoranda, consult other draft ordinances, resolutions, agreementommodities 2 675 2,775 eamlissions, legal documents• Represent City in negotiations, in real estate between citizens and City departments erv. s Charges 6 932 7 138 transactions; mediate work of legal interns, housing code enforcement, claims, Outlay apital o o Supervise adjudgment, title opinions, collection of past accounts, Urban Renewal. TOTAL 83,138 79,685 Iv ADVANTAGES/BENEFITS: 1. Immdiate availability of legal advice to City. all contracts, resolutions, ordinances, and other legal 2. Preventive legal work (drafting and reviewing representation at various boards and comnissions meetings. docui:ents), 3. Serve as owbuds-persons for City. q, Extensive representation in legal matters. and report on current issues for municipalities. i 5. Ability to do legal research OPTIONS: Hire outside counsel. Assign all functions to respective City departments. CONSEQUENCES: 1. Increased litigation s citizen omplaints due to lack of preventive legal advice. 2. No capability for effective enforcenent of municipal ordinances. 3. No review of contracts for purchases and services. - a�wmaa,wwou0a4c.Oausc�.:i.✓..tai:ua:.�auw.w+,�u�.+.•..:......,........._��----�. _.._ LICPO[ IU4ED BY JURM MICR+LAB (.10M RAPIDS • DCS MOINES CONT. NEXT PAGE DECISION PACKAGE -2- UNIT: Legal Department LEVEL 2 of 3 CONSEQUENCES (CONT ) 9• No review of agreements entered into by City, 5, No legal representation at City Boards 6. Limited review and Commissions meetings. 7. of claims against the City. No legal representation of Magistrate's Court or small claims i E• Limited review as to administrative actions (e.g., elimination of 9. Limited review Ofnce n cases involving the City, 10, Limited contacts withCity proposals. parking ticket reviews), 11. Limited contacts with citizens re rn1 12, Limited review for compliance h Federrding questions about Cit 13. Limited le al Pliance with Federal re Y actions. 4 research for staff and counsel,gulations. 141CROfI EMED By JORM MICR+LAB CLDAR RAPIDS • OES MOINES : N v ..zrnxrncnT: LEGAL UNIT: LEGAL DEPARTMENT DECISION PACKAGE LEVEL 3 OF 3 ncravc'fr DESCRIPTION: I. Clerk Typist (part-time) Alleviate burdens on secretary in secretarial, administrative and clerical capacities. Provide for more efficient use and manage- ment of legal library, files, phone coverage. Allow secretary to pursue office management (secretary now doing full typing). 2. Research Assistant (part-time) Prepare legal research on numerous topics in the area of municipal legal matters. Collect, sort and analyze various cases, statutes, and other items incident to such research. ADVANTAGES/BENEFITS: I. Allow legal staff to establish and maintain a legal memoranda/brief file to quickly locate previous research. Establish a workable filing system for active and inactive files, and maintain same. Allow more efficient processing of administrative matters. Allow for full phone coverage while secretary is away from desk. Relieve typing overloads. Relieve filing overload. 2. Provide important background research, particularly in instances where legal material needed is not in the municipal law library (example: federal program, case decisions or other states pertaining to land use law). DATE: PREPARED BY: KUSHNIR APPROVED BY: HAYEK RESOURCES CURRENT BUDGET REQUIRED FISCAL YEAR FISCAL YEAR No. Personnel 0 2 Personal Serv. 0 4,111 Commodities 0 So erv. 6 Charges 0 50 Capital Outlay 0 0 TOTAL 0 4,211 OPTIONS: 1. Use of typing pool arrangement. 2. Provide phone coverage by other employees. 3. All research conducted by present legal staff. CONSEQUENCES: I. Typing overload leaves inadequate time for other duties of Legal Secretary. 2. Attorneys would be spending more time away from the office in collecting, sorting, and analyzing research material. Increased amount of topics requiring extensive research may cause potential problems with workload, such as litigation and administrative matters. 1410MIL141U BY JORM MICR+LAB H.DNI RANDS • DES 140111[5 DEPARTMENT LEGAL UNIT EXPENDITURE DETAIL CLASSIFICATION EMPLOYEES AUTHORIZED BUDGET FY 1978 FY 1979 FY 1979 PERSONAL SERVICES LEVEL 2: Asst. City Attorney Legal Secretary Temporary, Overtime SUBTOTAL Health & Life Insurance TOTAL LEVEL 3: Permanent Part-time Health & Life Insurance TOTAL 3 3 $54,912 1 1 11,988 425 4 4 $67,325 2,447 69,772 0 0 $ 3,470 641 4,111 1K.z III CRUC I LI -11D BY JORM MICR+LAS CLDAt PAPIDS • DES M0114ES I i i I r r, \ �I i C� ' J -i DEPARTMENT LEGAL UNIT EXPENDITURE DETAIL CLASSIFICATION EMPLOYEES AUTHORIZED BUDGET FY 1978 FY 1979 FY 1979 PERSONAL SERVICES LEVEL 2: Asst. City Attorney Legal Secretary Temporary, Overtime SUBTOTAL Health & Life Insurance TOTAL LEVEL 3: Permanent Part-time Health & Life Insurance TOTAL 3 3 $54,912 1 1 11,988 425 4 4 $67,325 2,447 69,772 0 0 $ 3,470 641 4,111 1K.z III CRUC I LI -11D BY JORM MICR+LAS CLDAt PAPIDS • DES M0114ES CITY OF IOWA CITY FY 1979 BUDGET DECISION PACKAGE SUMMARY TOTAL COSTS/LEVEL CITY MANAGER'S FUND General PROGRAM Administration RECOMMENDED FUNDING LEVEL FUNCTION City age ACTIVITY CiMan2'!r ty Manager LEVEL 1 LEVEL 2 LEVEL 3 LEVEL 4 TOTAL FY79 FY 78 53,415 17,173 70,588 69,083 2,472 1,236 3,708 . 3,600 6,561 3,281 9,842 9,555 100 --- 100 150 62,548 21,690 84,238 82,388 u;CRDnuMCD BY JORM MICR+LAB ([BAR PAPIDS • nes ROu+ES GOALS AND OBJECTIVES FUND GENERAL FUNCTION CITY MANAGER PROGRAM ADMINISTRATION ACTIVITY ACTIVITY DESCRIPTION: The function of the City Manager's activity is to advise the City Council on matters relating to program planning and development, assist in setting community priorities, to supervise City departments in a manner that will promote efficiency and effectiveness. I _ ACTIVITY GOAL: 1. To provide professional leadership in overall coordination, direction and evaluation of City departments and programs to meet current and future community needs by carrying out City ordinances and City Council policy. i i � I _ ~ACTIVITY OBJECTIVES: J1. To develop and administer the City's financial plan through the preparation of Capital Improvements Program and operating budget. = 2. To communicate information regarding City programs and matters of public interest to City staff and general public. 3. To supervise and evaluate departments' performance to determine effectiveness and accomplishments. z I — i ACTIVITY MEASUREMENT: Fiscal condition of the City. Timely response to information requests. — Summarize and distribute results of monthly citizen survey questionnaires. Establish annual performance contracts with department directors and quarterly MBO reviews. Disseminate written and other communication with employees on a regular basis. I ACTIVITY ANALYSIS: In the past, internal City operating functions were added to existing departments without much consideration for logical growth and change. An internal administrative reorganization would restructure internal support services provided to other City departments. This would result in improved internal coordination, communications and staffing flexibility and directions. -30- 141001 I LI•IED BY JURM MICR+LAB U DAN RAPIDS • DCS 1401NES DECISION PACKAGE DEPARTNSNT: ADMINISTRATION UNIT: CITY MANAGER LEVEL 1 of 3 ACTIVITY DESCRIPTION: Advise the Council on matters of importance to City government and the community. Communicate City Council policies to City departments and ensure their implementation. Coordinate operating departments. Advise the Council on legislation that affects IowaCity. I ADVANTAGES/BENEFITS: : i None OPTIONS: This level of service includes the City Manager and secretary. Administrative support to the Manager must come from departments. PREPARED BY: L APPROVED BY: DATE: Schreiber RESOURCES CURRENT BUDGET REQUIRED FISCAL YEAR FISCAL YEAR No. Personnel 2 2 ��oaicies G 4UU 2,472 erv. s charges F 6,370 6,561 capital Outlay 100 100 TEAL 59,986 62,548 CONSEQUENCES: No research activities could be performed. Response time to staff inquiries may increase. Current responsibilities would have to be distributed to remaining staff. MICROI ILI4CO BY J ORM MICR +LAB Q DAR RAPIDS • DES 140IRES DECISION PACKAGE MTV. DEPARTMENT: ADMINISTRATION PREPARED BY: Linda Schreiber UNIT: CITY MANAGER LEVEL 2 OF 3 APPROVED BY: ACTIVITY DESCRIPTION: Provide staff support to the Manager and Council. Provide staff assistance to Aid to Agencies. RESOURCES REQUIRED CURRENT FISCAL YEAR BUDGET FISCAL YEAR No. Personnel 1 Perform research activities. Supervise the MAPA program. Coordinate press release activities. Personal Serv. 17,967 17,173 Supervise office support staff. Commodities 1,200 1,236 erv. 6 charges 3,185 3,281 Capital Outlay 50 --- TOTAL 22,402 21,690 ADVANTAGES/BENEFITS: Better coordination of activities. Increased communication to departments from City Manager's office regarding Council priorities. Perform follow-up to inquiries. OPTIONS: Level 2 includes the Administrative Assistant in FY79. The Mag Processing Center decision unit. Temporary and overtime salary Card Operator has been included in the Word is budgeted at $1,200 for FY79. CONSEQUENCES: The level of service could further improve by increased staffing in the Manager's office. 14ICm01 ILNED BY JURM MICR+LAB u.DAN RAPIDS • DES MOINES I DECISION PACKAGE DEPARTMENT: ADMINISTRATION UNIT; ADMINISTRATIVE SERVICES LEVEL 3 OF 3 ACTIVITY DESCRIPTION: Improve communication at all levels. Support and direct operating department activities. Communicate matters of interest to general public. DATE: PREPARED BY: Linda Schreiber APPROVED BY: RESOURCES REQUIRED CURRENT FISCAL YEAR FIS BN3,185 No. Personnel PersonalSeryosmoditieserv. 6 Charges apital Outlay 50 TOTAL 1 1 16,106 ADVANTAGES/BENEFITS: wIncreased citizen awareness of local government. Increased citizen participation through active public relations campaigns. Centralized public relations office vs. individual departments. Increased use of visual aids to represent City government and to provide continuity for public relations in community. OPTIONS: This level of service includes the position of a public relations specialist. Departments continue to provide public relations on individual basis. CONSEQUENCES: The City can continue to rely on media to provide information about local government to citizens, which results in the City competing with the rest,of the community for the "best" news story. MIQIDIILMED BY JURM MICR+LAB EIDAR RAPIDS • DIS TWINES CLASSIFICATION PERSONAL SERVICES LEVEL 1: City Manager Secretary Temporary, Overtime SUBTOTAL Health & Life Insurance Supplemental Retirement TOTAL LEVEL 2: Administrative Assistant Health & Life.Insurance TOTAL LEVEL 3: Public Relations Specialist Health & Life Insurance TOTAL CAPITAL OUTLAY LEVEL 1: Shelving LEVEL 3: Audio-visual equipment DEPARTMENT CITY MANAGER UNIT EXPENDITURE DETAIL r - I BUDGET FY 1978 FY 1979 �I 1 1 i $34,344 1 1 12,492 M 2 2 — = 48,036 v 1,820 v I - , 1 -7 I J CLASSIFICATION PERSONAL SERVICES LEVEL 1: City Manager Secretary Temporary, Overtime SUBTOTAL Health & Life Insurance Supplemental Retirement TOTAL LEVEL 2: Administrative Assistant Health & Life.Insurance TOTAL LEVEL 3: Public Relations Specialist Health & Life Insurance TOTAL CAPITAL OUTLAY LEVEL 1: Shelving LEVEL 3: Audio-visual equipment DEPARTMENT CITY MANAGER UNIT EXPENDITURE DETAIL EMPLOYEES AUTHORIZED BUDGET FY 1978 FY 1979 FY 1979 t 1 1 i $34,344 1 1 12,492 1,200 2 2 — = 48,036 1,820 3,559 JC Uj CITY OF IOWA CITY FY 1979 BUDGET DECISION PACKAGE SUMMARY TOTAL COSTS/LEVEL I TOTAL CITY MANAGER'S RECOMMENDED FUNDING LEVEL FUND General PROGRAM Administration FUNCTION _City Manager ACTIVITY Resources Conservation LEVEL 1 LEVEL 2 LEVEL 3 LEVEL 4 TOTAL FY79 FY 78 4,000 4,000 --- 3,000 3,000 --- 7,000 7,000 --- MICROS ILMED BY DORM MICR¢LAB (I DAR RAPIDS • DES MOINES _l n FUND GENERAL PROGRAM ADMINISTRATION GOALS AND OBJECTIVES FUNCTION CITY MANAGER ACTIVITY RESOURCES CONSERVATION ACTIVITY DESCRIPTION: Specific work functions include researching, reviewing and recommendation to the City Council and City staff policies, rules, regulations, ordinances, and budgets relating to matters of energy and resource conservation and recovery; and the implementation and staffing of the various resources conservation programs. ACTIVITY GOAL: 1) To conserve energy used by the City in its various functions. 2) To help conserve and recover energy and other resources used by the citizens, business, industries, and institutions of Iowa City. ACTIVITY OBJECTIVES: 1) Increase public awareness of energy and resources conservation and recovery needs and techniques. 2 Review and recommend alternatives to solid waste disposal. 3 Conduct an energy audit of public buildings and operations. 4) Conduct a heat -loss identification program for low and moderate income residences. 5) Implement an energy monitoring system to evaluate the effectiveness of the overall resources conservation goals. 6) Conduct a pilot solar demonstration study. ACTIVITY MEASUREMENT: 1) Increased use of the housing rehabilitation grant program to thermally upgrade low and moderate income family residences. 2) Reduction in the amount of energy used by Iowa City residents as monitored by Iowa -Illinois Gas & Electric and individual participation in the energy monitoring program. 3) Reduction in the amount of energy used in City buildings and operations as monitored by the Finance Department. 4) Increased tonnage of recycled newsprint as collected by the contracting company and the initiation of recycling programs for other waste materials. 5) The compilation of energy use data for effectiveness monitoring and policy recommendation. 6) The compilation and study of the performance data of a pilot passive solar system for policy setting concerning passive solar collector use in Iowa City. ACTIVITY ANALYSIS: These goals and objectives will be extremely difficult to realize without enthusiastic backing by the City Council; both in spirit and resources. One resource which is absolutely essential is full-time staffing for the Resources Conservation Commission. The achievement of the above objectives will provide for the beginning of a compre- hensive resources conservation program. Any resources conservation or recovery program will depend heavily on the cooperation of most of the City staff with the proposed full-time resources conservation staff. If that cooperation does not develop the resources conservation program will be undermined and be minimally effective at best. -36- tA:CROF UNTO BY DORM MICR+LAB CI.OAR PAPIDS • 01:S MOVIES DECISION PACKAGE DATE: DEPARTMENT: CITY MANAGER PREPARED BY: R. Tinklenberg UNIT: RESOURCES CONSERVATION LEVEL 1 OF 3 APPROVED BY: ACTIVITY DESCRIPTION: RESOURCES CURRENT BUDGET - Provides for a Municipal building energy audit. - Provides for minimal researching, reviewing, and recommending of policies, rules, regulations, ordinances, and budgets as they relate to resources conservation, for the City Council and City staff. - Provides for partial funding for the expertise needed to carry out a comprehensive City energy conservation program. REQUIRED FISCAL YEAR FISCAL YEAR No. Personnel 0 0 Personal Serv. n 4,000 oswoaities 0 0 erv. s Charges 0 3,000 apital Outlay 0 0 TOTAL 0 7,000 ADVANTAGES/BENEFITS: - Provides the basic serves necessary for an energy conservation program, both in City operations and for the residents of Iowa City. OPTIONS: - Limited building repairs and maintenance could continue to be done without the objective of actively seeking to conserve energy. CONSEQUENCES: Will result in increased energy use as undetected energy wasters are not identified and corrected. M10011 U-I[D BY JURM MICR+LA6 Ci.Ak RAPIDS • DES M0111ES DEPARTMENT' CITY MANAGER DECISION PACKAGE DATE: PREPARED BY: R. Tinklenb( UNIT' RESOURCES CONSERVATION LEVEL 2 of 3 APPROVED BY: ACTIVITY DESCRIPTION: - Provides additional fundingfor the Municipal building energy P 9 9Y audit. REQUIRED CURRENT BUDGET REQUIRED FISCAL YEAR FISCAL YEAR - Provides additional funding for the researching, reviewing, and recommendation of policies, rules, regulations, ordinances, and budgets for the City Council and City staff. - Provides partial funding for expertise needed to carry out a comprehensive City energy conservation program. No. Personnel 0 1 nal Serv. 0 16,000 aities 0 750 6 Charges Eapital 0 2,500 outlay 0 500 TOTAL 0 19,750 ADVANTAGES/BENEFITS: - This enables the Resources Engineer to conduct a more thorough energy audit by primarily purchasing additional computer time for modeling the buildings' energy use. - The benefits of the program are that it will provide the data and information necessary for reducing the use of energy in City operations and by the residents of Iowa City; and therby reduce the City's operating expenses and the cost of living for Iowa City residents. - This provides the partial funding of a full-time energy conservation expert. OPTIONS: I f I - The Municipal Building Energy Audit could be done by a professional consultant which would result in f ;I increased cost and possibly a less thorough job. CONSEQUENCES; Would allow some energy efficiency problems to go undetected. Would limit the amount of materials the Resources Engineer would be able to distribute to the Resources Conservation Commission and the City Council. Would limit the amount of technical materials the staff can rely on. i 1 !41001 11.11.1D BY JORM MICR+LAO (AOAk RAPIDS r DES 1401NES DECISION PACKAGE - nN!! DATE: OURCES CONSERVATION LEVEL 3 OF 3 APPROVED By: ACTIVITY DESCRIPTION: - Provides funding within the Municipal building energy audit program for the repair of the buildings in order to correct the waste of energy. - Provides for the start-up costs, primarily publicity, of a City- wide recycling program. - Provides for a pilot passive solar demonstration program. RESOURCES CURRENT BSE. REQUIRED FISCAL YEAR FISCAL yEAR Personnel ' 0 0 sonal Serv. 0 91000 moaities 0 250 v. a Charges 0 10,000 ital outlay 0 --- TOTAL 0 19,250 ADVANTAGES/BENEFITS: - Provides for the immediate correction of energy ineffici Purpose. encies without having to use Public Works funds for this - Ensures a greater - Provides information rand �data oconcerningythedfeasibility ofoarpassiveosolar systemdasta water heating or supplemental heating unit for Iowa City residences. OPTIONS: - Public Works funds could be used for the repair of the City's buildings to improve their energy efficiency; however, it could result in a delay due to inadequate or lack of funds allocated by Public Works for this purpose. - Publicity could be funded out of Public Work's recycling budget, but that could limit the amount of funds available for the actual operation of the recycling program. - The pilot passive solar demonstration program could be funded with IiCDA funds. CONSEQUENCES: Building repair to correct the energy inefficiencies found would have to be funded by other programs, which could result in delays or the work not being done at all. Recycling second priority or would not exist at all with the result of poor pulic articipatram ionlinithewrrecycling poorly funded The pilot passive solar demonstration program could be funded more adequately by NCDA. The consequence of program is that there would be no data on which to judge if a passive solar collector if feasible for Iowa City resid I 11:0rif ILMED BY JORM MICR+LAB QDmI PAPIDS • Des MOINES DEPARTMENT CITY MANAGER UNIT RESOURCES CONSERVATION EXPENDITURE DETAIL CLASSIFICATION �FRIL9 OYEES AUTHORIZED BUDGET 7887W—l9 99 FY 1979 PERSONAL SERVICES LEVEL 1: Administrative Intern LEVEL 2: Resources Engineer Health & Life Insurance TOTAL LEVEL 3: Resources Liaison Health & Life Insurance TOTAL CAPITAL OUTLAY LEVEL 2: Desk Chairs (2) Calculator Calculator Bookcase Dictating Machine Table $ 4,000 $15,394 606 16,000 $ 8,137 863 9,000 $ 330 270 180 60 90 275 135 TT—,3ff0— LESS HCDA FUNDING 840 TOTAL 3 500 -40- 141CROf I -MED BY JURM MICR¢LAO CLOAR RAPIDS • DES 140INES I i i i j U iJ J I' u jj � J 1 �I i 1 u n J J 'I I i , DEPARTMENT CITY MANAGER UNIT RESOURCES CONSERVATION EXPENDITURE DETAIL CLASSIFICATION �FRIL9 OYEES AUTHORIZED BUDGET 7887W—l9 99 FY 1979 PERSONAL SERVICES LEVEL 1: Administrative Intern LEVEL 2: Resources Engineer Health & Life Insurance TOTAL LEVEL 3: Resources Liaison Health & Life Insurance TOTAL CAPITAL OUTLAY LEVEL 2: Desk Chairs (2) Calculator Calculator Bookcase Dictating Machine Table $ 4,000 $15,394 606 16,000 $ 8,137 863 9,000 $ 330 270 180 60 90 275 135 TT—,3ff0— LESS HCDA FUNDING 840 TOTAL 3 500 -40- 141CROf I -MED BY JURM MICR¢LAO CLOAR RAPIDS • DES 140INES I CITY OF CITY FUND GENERAL FY 1979 3': -SET CITY MANAGER'S PROGRAM ADMINISTRATION DECISION===r,A.GE SU14MARY RECOMMENDED FUNDING LEVEL FUNCTION HIMAN-RELATIONS TOTAL CGS7S/LEVEL ACTIVITY C_OjjFCTIVE BARGAINING COMMODITIES ?! SERVICES 8 CHARGES LEVEL 1 LEVEL 2 LEVEL 3 LEVEL 4 TOTAL FY79 FY 78 i 26,017 26,017 25,621 434 434 348 3,290 3,290 3,194 29,741 29,741 29,163 MICRDPI LMED BY JORM MICR+LAB CLDAR RAPIDS • DES MOINES GOALS AND OBJECTIVES FUND GENERAL FUNCTION HUMAN RELATIONS n PROGRAM ADMINISTRATION ACTIVITY COLLECTIVE BARGAINING .i ACTIVITY DESCRIPTION: This function negotiates and administers the collective bargaining agreements with three certified employee Unions. Approximately 325 of the City's 380 employees are covered by such agreements. _ Responsible for overall supervision of Human Relations department activity. J ACTIVITY GOAL: i 1) Assure .uninterrupted City operations by negotiating labor agreements for salaries, benefits, and other appropriate employment matters with employee association regresetnatives. 2) Assure adequate compliance with PERB laws. 3) Train staff and supervisors regarding collective bargaining. Li ACTIVITY OBJECTIVES: 1 1) Provide equitable contract administration. J 2 Train supervisors in AFSCME unit with respect to techniques for progressive discipline. 3; Investigate grievances quickly including meeting between decision -maker and grievant and/or steward. 4) Improve data collective process for negotiations. ACTIVITY MEASUREMENT: 1) Grievances enerally answered within five days of receipt and after fact to face discussion going). fl2 Provide one staff training session (December 1978). 3 Computerize data retreival for collective bargaining (July 1979). J ACTIVITY ANALYSIS: This plan will be modified to provide for negotiations or on wage reopeners if 2 year agreements aren't reached in FY78. I _ -42- M.'MFILIdED BY JURM MICR+LAB LIOAR RAPIDS • DES MOINES cl I, II GOALS AND OBJECTIVES FUND GENERAL FUNCTION HUMAN RELATIONS n PROGRAM ADMINISTRATION ACTIVITY COLLECTIVE BARGAINING .i ACTIVITY DESCRIPTION: This function negotiates and administers the collective bargaining agreements with three certified employee Unions. Approximately 325 of the City's 380 employees are covered by such agreements. _ Responsible for overall supervision of Human Relations department activity. J ACTIVITY GOAL: i 1) Assure .uninterrupted City operations by negotiating labor agreements for salaries, benefits, and other appropriate employment matters with employee association regresetnatives. 2) Assure adequate compliance with PERB laws. 3) Train staff and supervisors regarding collective bargaining. Li ACTIVITY OBJECTIVES: 1 1) Provide equitable contract administration. J 2 Train supervisors in AFSCME unit with respect to techniques for progressive discipline. 3; Investigate grievances quickly including meeting between decision -maker and grievant and/or steward. 4) Improve data collective process for negotiations. ACTIVITY MEASUREMENT: 1) Grievances enerally answered within five days of receipt and after fact to face discussion going). fl2 Provide one staff training session (December 1978). 3 Computerize data retreival for collective bargaining (July 1979). J ACTIVITY ANALYSIS: This plan will be modified to provide for negotiations or on wage reopeners if 2 year agreements aren't reached in FY78. I _ -42- M.'MFILIdED BY JURM MICR+LAB LIOAR RAPIDS • DES MOINES W I nr T4Tn DhrVAcv DEPARTMENT: UNIT` COLLECTIVE BARGAINING LEVEL 1 OF 3 ACTIVITY DESCRIPTION: -Full time staff responsible for union negotiations. -Year-round program provides continuity. -Planned and organized staff development. -Year-round data collection and monitoring costs. -Adequate staff support for operating divisions in collective bargain- ing activities. ADVANTAGES/BENEFITS: -High coordinated program. -High quality written materials. -Improved Data Processing collection. OPTIONS: -Hire outside consultant as negotiator. BY: 977PREPARED APPROVED BY: RESOURCES REQUIRED CURRENT FISCAL YEAR BUDGET FISCAL YEAR No. Personnel j 1 Personal Serv. 26,017 Commodities 348 434 �erv. a Charges I 3 mon Capital Outlay TOTAL 29,163 29,741 CONSEQUENCES; -Unclear coordination. -Quality of the contracts negotiated, since consultant does not administer contract on day to day basis. hICR01IWED BY JORM MICR+LAB LLOAII RAPIDS • DES 1101NES ■ • DECISION PACKAGE DEPARTMENT: DATE: i PREPARED BY: UNIT` COLLECTIVE BARGAINING LEVEL 2 of 3 APPROVED BY: ACTIVITY DESCRIPTION: RESOURCES CURRENT -Department directors staff negotiating teams with professional REQUIRED FISCAL YEAR negotiating sessions and grievances. -Staff development in collective bargaining through regular training No. Personnel activities. -Nigh quality written contract produced. Personal Serv. -Professional guidance of data required for contract. onnoaities erv. & Charges apital Outlay TOTAL F-Could AGES/BENEFITS: ed quality of written contract produced. members freed from ultimate responsibility for which they are not trained. ce in standard management techniques available. t add permanent employees. be a good move politically depending on who is selected. OPTIONS: Designate one staff person with expertise to perform this function. CONSEQUENCES _ -Possible 'consultant syndrome'. -Level of staff commitment to activities will vary depending on degree of involvement. -Decisions may be professionally competent but not the best for Iowa City depending upon person selected. -Internal coordination problems are possible determining who is the client, Council, Manager and personnel. 0000 II1IEO O4 JO RM MIC R¢L A EI EEDAN PAPIDS • DES MOINES BUDGET FISCAL YEAR DECISION PACKAGE DEPARTMENT: HUMAN REALTI NS PREPARED BY: SIT` COLLECTIVE BARGAINING LEVEL 3 OF 3 APPROVED BY: ACTIVITY DESCRIPTION: RESOURCES -Adequate technical support to provide the data and paper work REQUIRED requested.:by.Council,.staff and Unions. -Would allow shift from verbal communications to written communications No. Personnel 1. & Charge tal Outlay TOTAL DATE: December 5, 1977 CANDY MORGAN CURRENT BUDGET FISCAL YEAR FISCAL YEAR i. $ . 5,000 ADVANTAGES/BENEFITS: -High quality written materials and more personal support for line departments in collective bargaining efforts. -Computerized data collection support for Collective Bargaining activity. OPTIONS: -Word Processing center provides ,typing support. -Adjust priorities of current personnel to provide this public relations function. -Increase computerization of personnel function to free personnel secretary time for other responsibilities. CONSEQUENCES; -Better communications and better decisions. -Less inner staff discussion time. I MICROI ILMED BY DORM MICR+LA9 CEDAR RAPIDS • DES MOINES CLASSIFICATION PERSONAL SERVICES LEVEL 1: Director of Human Relations Life & Health Insurance TOTAL EXPENDITURE DETAIL JC CI.i DEPARTMENT HUMAN RELATIONS UNIT COLLECTIVE BARGAINING BUDGET FY 1979 i I i� II l_ J n I CLASSIFICATION PERSONAL SERVICES LEVEL 1: Director of Human Relations Life & Health Insurance TOTAL EXPENDITURE DETAIL JC CI.i DEPARTMENT HUMAN RELATIONS UNIT COLLECTIVE BARGAINING BUDGET FY 1979 CITY OF Iii,;:. CITY FUND GENERAL FY 1979 3';-;7T CITY MANAGER'S PROGRAM ADMINISTRATION DECISIG.'1==_/sGE SUMMARY RECOMMENDED FUNDING LEVEL FUNCTION HUMAN RE TIONS TOTAL COSTS/LEVEL ACTIVITY __FERSbNNEI PERSONAL SERVICES COMMODITIES SERVICES S CHARGE LEVEL 1 S LEVEL 2 LEVEL 3 LEVEL 4 TOTAL FY79 FY 78 I 10,710 18,928 29 638 29,053 331 331 662 474 3,290 3,500 6 790 6 8 14,331 22,759 1 7 090 35 915 i ,I 'c�:✓1'.{ulu�:"S':.arils+h:sshwtrr:,tu:..h4'u:::::Lu^scca�.�.�...��....._.�....,.. �..:.:.,........ IAICROFILPIED BY JORM MICR+LAB CEDAR RAPIDS • DES M0110 GOALS AND OBJECTIVES FUND GENERAL PROGRAM ADMINISTRATION FUNCTION HUMAN RELATIONS ACTIVITY PERSONNEL ACTIVITY DESCRIPTION: The personnel function provides services to other City departments which include recruitment and placement. This function offers technical assistance to departments in the area of staff development, wage and salary administration, employee benefit plans, contract administration, and other personnel related activities. This function provides staff assistance to the Civil Service Commission. ACTIVITY GOAL: 1) To provide personnel processes in recruitment, certification, placement, transfers and promotions consistent with contract requirements, Chapter 400 of the Iowa Code, and:other applicable laws. 2) Provide a successful employee assistance program which emphasis is on prevention and correction of personnel problems before they become major. 3) Provide staff support to Civil Service Commission. ACTIVITY OBJECTIVES: 1) Conduct salary survey of benchmark positions to ascertain market value for bargaining unit positions by December, 1978. Z) Attempt to reduce employee turnover and/or improve morale by responding within one week to employee inquiries - ongoing. 3) Determine appropriate areas for further mechanization of personnel records by July 1979. ACTIVITY MEASUREMENT: 1) A salary survey completed and a report distributed to staff before December 1978. Z) Length of response time for employee inquiries as per above standards. 3) Written analysds of needs and capabilities for computerization of personnel functions prepared by July 1979, ACTIVITY ANALYSIS: M0 MI 001ILRLD By JURM MICR¢LAB U.DAR RAPIDS • DES MOINES i l i GOALS AND OBJECTIVES FUND GENERAL PROGRAM ADMINISTRATION FUNCTION HUMAN RELATIONS ACTIVITY PERSONNEL ACTIVITY DESCRIPTION: The personnel function provides services to other City departments which include recruitment and placement. This function offers technical assistance to departments in the area of staff development, wage and salary administration, employee benefit plans, contract administration, and other personnel related activities. This function provides staff assistance to the Civil Service Commission. ACTIVITY GOAL: 1) To provide personnel processes in recruitment, certification, placement, transfers and promotions consistent with contract requirements, Chapter 400 of the Iowa Code, and:other applicable laws. 2) Provide a successful employee assistance program which emphasis is on prevention and correction of personnel problems before they become major. 3) Provide staff support to Civil Service Commission. ACTIVITY OBJECTIVES: 1) Conduct salary survey of benchmark positions to ascertain market value for bargaining unit positions by December, 1978. Z) Attempt to reduce employee turnover and/or improve morale by responding within one week to employee inquiries - ongoing. 3) Determine appropriate areas for further mechanization of personnel records by July 1979. ACTIVITY MEASUREMENT: 1) A salary survey completed and a report distributed to staff before December 1978. Z) Length of response time for employee inquiries as per above standards. 3) Written analysds of needs and capabilities for computerization of personnel functions prepared by July 1979, ACTIVITY ANALYSIS: M0 MI 001ILRLD By JURM MICR¢LAB U.DAR RAPIDS • DES MOINES 6 , A l0 , DECISION PACKAnR -""" NovemDer ez 19// DEPARTMENT: PREPARED BY: E LINDA SCHREIBER UNIT` PERSONNEL LEVEI: 1 OF 3 APPROVED BY: ACTIVITY DESCRIPTION: RESOURCES CURRENT BUDGET =Provides current clerical personnel functions at a reduced level of REQUIRED FISCAL YEAR FISCAL YEAR service No. Personnel _ 6 Charge tal Outlay TOTAL 1 14,328 ADVANTAGES/BENEFITS: -Cost. Operating departments maintain control over selection, discipline, etc. OPTIONS: -Allow outside employment agencies to provide candidate selection. -Hire consultants to assist with annual classification plan review. -Departments perform personnel functions. -City Clerk provide staff assistance to Civil Service. CONSEQUENCES; Service to employees would decline which could result in morale problems. Leads to decentralization of personnel functions resulting in inequities between departments. No central monitoring of compliance with laws and union contracts. !AI00FIWED BY JURM MICR+LAB QOAR RAPIDS • DES M0114CS 331 14,331 L tal Outlay TOTAL 121,587 1 22,759 ADVANTAGES/BENEFITS: o -Provide continuity and stability of personnel administration throughout City employment. -Provide uniform contract administration between departments. -Improvemorale as a result of equitable treatment. -Better coordination through a strong centralized personnel function. -Improved vertical communication and information systems. OPTIONS: -Contract with outside employment agencies to provide candidate selection. -Hire consultants to assist with annual classification plan. -City Clerk to staff Civil Service Commission as per Code mandates. CONSEQUENCES: This level of service could be further improved by responding to inquiries faster by thoroughly researching, developing, and implementing new approaches to personnel activities and by improving communication and information flow. This is the current level of service. Personnel practices in departments communicated to Manager and other departments. More uniform decisions on personnel practices -serves as control function in organization. M!CIM ILI41D BY JURM MICR+LA6 Ci Jnm @APIDS • DES I40INCS DECISION PACKAGE DEPARTMENT: DATE: December 7, 1977 PREPARED BY: UNIT` C REIDER PERSONNEL LEVEL 2 OF 3 APPROVED BY: ACTIVITY DESCRIPTION: -Provide personnel functions to City departments. RESOURCES REQUIRED CURRENT BUDGET FISCAL YEAR ance for tbenefitlplans,tcontract yandmotherrpersonnel FISCAL YEAR employee administrationnd No. Personnel related activities. 1 -Provide staff assistance to Civil Service Commission. Personal Serv. 18 15 18.928 tal Outlay TOTAL 121,587 1 22,759 ADVANTAGES/BENEFITS: o -Provide continuity and stability of personnel administration throughout City employment. -Provide uniform contract administration between departments. -Improvemorale as a result of equitable treatment. -Better coordination through a strong centralized personnel function. -Improved vertical communication and information systems. OPTIONS: -Contract with outside employment agencies to provide candidate selection. -Hire consultants to assist with annual classification plan. -City Clerk to staff Civil Service Commission as per Code mandates. CONSEQUENCES: This level of service could be further improved by responding to inquiries faster by thoroughly researching, developing, and implementing new approaches to personnel activities and by improving communication and information flow. This is the current level of service. Personnel practices in departments communicated to Manager and other departments. More uniform decisions on personnel practices -serves as control function in organization. M!CIM ILI41D BY JURM MICR+LA6 Ci Jnm @APIDS • DES I40INCS ' DEPARTMENT: DECISION PACKAGE DATE: December 7, 1977 PREPARED BY: LINDA UNIT: PERSONNEL SCMREIBER LEVEL 3 OF 3 APPROVED BY: .. ACTIVITY DESCRIPTION: -Increased staff support in selection activities e. 9 interviewing. • 9•> testing, RESOURCES CURRENT REQUIRED FISCAL YEAR BEET -Field monitoring of employee classification and performance. -Long-range for No.Personnel FISCAL YEAR plans full mechanization of records implemented. -Develop written procedures and communications. 1 Personal Serv. 0 542 Commodities 331 erv. 6 Charges 2 000 Capital outlay TOTAL ADVANTAGES/BENEFITS: $ 12,873 -Full compliance with Civil Service and Civil rights laws possible. -Written procedures would clarify. Trend toward procedures rather than dependence on personalities for communications. -' :n OPTIONS: -Supplement current staff with students in professional programs to -Administrative Assistant to City Manager to provide these functions. provide backup. CONSEQUENCES: ImcompQ ete written personnel practices. Employee assistance classification and performance monitoring on per Clerical people maintain hand records rather than call basis. providing administrative t support. 141 CROP IU4CD DY ./ORM MICR+LAEI UJAIC RANDS • DES 140111ES DEPARTMENT HUMAN RELATIONS UNIT PERSONNEL EXPENDITURE DETAIL CLASSIFICATION i i j -- - (il PERSONAL SERVICES LEVEL 1: Secretary 1 Health & Life Insurance 1 $ 9,840 TOTAL 1870 10$ ,710 LEVEL 2: _ Personnel Specialist i Health & Life Insurance 1 $18,588 TOTAL340 — = 18,928 i ( r, J I DEPARTMENT HUMAN RELATIONS UNIT PERSONNEL EXPENDITURE DETAIL CLASSIFICATION EMPLOYEES AUTHORIZED BUY DGEDGE T 1 FFY 1979 978 FY PERSONAL SERVICES LEVEL 1: Secretary 1 Health & Life Insurance 1 $ 9,840 TOTAL 1870 10$ ,710 LEVEL 2: _ Personnel Specialist 1 Health & Life Insurance 1 $18,588 TOTAL340 — = 18,928 LEVEL 3: Personnel Technician 0 1 Health & Life Insurance $ 9,612 TOTAL � 870 1� 0,542 9 -52- IAMMII MED BY JURM MICR+LAO UDAR RAPIDS • DCS MINES CITY OF l9r:, CITY FY 1979 3_'--9E DECISIO'; :-,:(J-.GE SUMMARY TOTAL COSTS/LEVEL _ CITY MANAGER'S FUND GFN RAPROGRAM RECOMMENDED FUNDING LEVEL FUNCTION-AUNTELAT ULAN RELATIONS ACTIVITY -LAVIL RIGHTS SERVICES 8 r w CAPITAL OUTI MICROIILMED BY JORM MICR+LAB CLOAR RAPIDS • 015 MOINES GOALS AND OBJECTIVES FUND GENERAL FUNCTION HUMAN RELATIONS PROGRAM ADMINISTRATION ACTIVITY CIVIL RIGHTS SPECIALIST ACTIVITY DESCRIPTION: This function administers the City's Affirmative Action Program, administers the — Civil Rights contract compliance program and provides staff support to the Human Rights Commission and the Personnel Specialist. ACTIVITY GOAL: 1 Provide staff support to Human Rights Commission (see Commission goals and objectives). 2 Develop and implement systematic program for Federal contract compliance. 3) Assist Personnel activities by improving opportunities for minorities and women in non-traditional jobs. 4) Implement day to day employee assistance program referral system. ACTIVITY OBJECTIVES: 1) Develop checklist for routine contract compliance functions for inclusion in purchasing manual by September 1978. 2) Carry out Commission goals by completing the following activities: a. Prepare monthly newsletter. b. Investigate complaints. c. Research activities in community to clarify civil rights issues. d. Realize minority and female placement in non-traditional jobs. ACTIVITY MEASUREMENT: 1) Number of minority and women hired in non-traditional jobs. 2) Forms developed to administer contract compliance. 3 Commission activities completed. 4 Adequate support provided to Personnel Specialist. ACTIVITY ANALYSIS: -54- M: 0011 L14ED By JORM MICR+LAO QDAR RAPIDS • DES M0114ES DECISION PACKAGE DATE: DEPARTMENT: HUMAN RELATIONS PREPARED BY: CANDY MORGAN UNIT: CIVIL RIGHTS LEVEL I OF 2 APPROVED BY: ACTIVITY DESCRIPTION: ' - Contract compliance program developed and operating with full coordination of all civil rights compliance for Federal programs. - Active participation in recruiting women and minorities. - Investigates and resolves internal City complaints of women and minorities (coordinate with Personnel Specialist). RESOURCES REQUIRED CURRENT FISCAL YEAR BUDGET FISCAL YEAR No. Personnel 1 1 Personal Serv. 13,163 - Investigates complaints for Commission. - Provide minimal staffing for major commission meetings. - Calls for information handled and inappropriate complaints screened out. - Legal staff monitors Federal contract compliance on per call basis. - Minimal affirmative action monitoring. Completing mandatory reports. ommoaities L. 463 555 erv. a charges 3,194 3 837 apital Outlay TOTAL 1 17,677 ( 17,555 ADVANTAGES/BENEFITS: :n - Coordination and consistency of enforcement of contract compliance activities. - Allows City to provide professional expert to deal with problems of women and minorities. - Availability of one individual full-time in civil rights activities allows for more efficient response to public or employee calls. OPTIONS: - Legal department to assume responsibility for contract compliance. - Manager's office to investigate complaints. - Personnel office to handle affirmative action recruitment efforts. CONSEQUENCES: - Possibility of weak affirmative action efforts or over zealous. Could result in lawsuit either way. - Remote possibility of loss of Federal funds if contract compliance efforts aren't improved. 14; CR0nu4ED ilr JORM MICR+LAB PIDAR RAPIDS • 0ES I40INES I DEPARTMENT: DECISION PACKAGE UNIT` CIVIL RIGHTS - LEVEL 2 OF 2 ACTIVITY DESCRIPTION: -Field monitoring of conciliation compliance and ordinance imple- mentation. -Field monitoring of Federal contract compliance. -Active community role for staff with groups of complainants and respondents. f I *Includes student or part-time workers to equal 20 hours per week at $3.00/hr. PREPARED BY: APPROVED BY: RESOURCES REQUIRED Personnel s Charge 1 Outlay TOTAL DATE: November 21, 1977 CANDY MORGAN CURRENT FISCAL YEAR BUDGET FISCAL YEAR 16,278* 200 16,478 ADVANTAGES/BENEFITS: o -Superior monitoring of ordinance and contract compliance activities. -Community credibility of agency increased. j -Effect on possible community discrimination greater because of proactive rather than reactive (complaint) role. OPTIONS: Defer internal City affirmative action efforts to provide more community oriented activities for Civil Rights jl Specialist. CONSEQUENCES: -Decreasing likelihood of successful challenge to contract compliance efforts. -Possible change in volume Of complaints received as both parties become more aware of activities. 3 MICRWILMED By JORM MICR+LAB (ADAm 1?ANDS • nes MORTES DEPARTMENT HUMAN RELATIONS — UNIT CIVIL RIGHTS EXPENDITURE DETAIL CLASSIFICATION EMPLOYEES AUTHORIZED BUDGET FY 1970 Fr 197y FY 1979 PERSONAL SERVICES LEVEL 1: J Civil Rights Specialist I 1 Overtime 1 $11,987 SUBTOTAL0 Health & Life Insurance TOTAL — 876 3 63 LEVEL 2: n _ — 1 Part-time l $11,988 j Overtime 3,120 SUBTOTAL 300 Health & Life Insurance= 15,408 TOTAL 876 I ' EXPENDITURE DETAIL CLASSIFICATION EMPLOYEES AUTHORIZED BUDGET FY 1970 Fr 197y FY 1979 PERSONAL SERVICES LEVEL 1: Civil Rights Specialist 1 Overtime 1 $11,987 SUBTOTAL0 Health & Life Insurance TOTAL — 876 3 63 LEVEL 2: Civil Rights Specialist 1 Part-time l $11,988 j Overtime 3,120 SUBTOTAL 300 Health & Life Insurance= 15,408 TOTAL 876 16,278 -57- 14I0OI IL14EO h JORM MICR+LA6 LLDAR RANDS • DES MOINES N GOALS AND OBJECTIVES FUND GENERAL FUNCTION HUMAN RELATIONS w PROGRAM ADMINISTRATION ACTIVITY HUMAN RIGHTS COMMISSION ACTIVITY DESCRIPTION: I The Commission implements and enforces the Human Rights Ordinance within the Iowa City community. Major activities include complaint resolution and educational projects. N GOALS AND OBJECTIVES FUND GENERAL FUNCTION HUMAN RELATIONS w PROGRAM ADMINISTRATION ACTIVITY HUMAN RIGHTS COMMISSION ACTIVITY DESCRIPTION: The Commission implements and enforces the Human Rights Ordinance within the Iowa City community. Major activities include complaint resolution and educational projects. ;I ACTIVITY GOAL: 1) Effective enforcement of the ordinance with respect to each complaint filed. W 2) Community leaders -particularly public officials and business leaders -who are know- legable about civil rights laws. 3) Effective advocacy for civil rights interest groups within the Iowa City community. F, 4) Commission members with effective working knowledge of civil rights law in order to ' process complaints smoothly. w ACTIVITY OBJECTIVES: 1) Litigate one (1) complaint which raises significant civil rights issues for the Iowa ,:, City Community (July, 1979) 2) Plan two research activities which will increase public awareness of discriminatory `I practices in employment in government agencies in Iowa City, if discriminatory employ- ment practices exist (January, 1979). 3) Send informative letters with copy of ordinance where appropriate for each informal 41 complaint not warranting investigation received (On going). 4) Commission members to arrange at least three group meetings for which a civil rights N� speaker might be effective. Various Commission members to speak. 5) Prepare and distribute at least nine issues of newsletters. 6) Commission to initiate one complaint in target area of discrimination in the community (area to be identified January, 1978) before end of FY79. of 7) Provide one training activity for small local businesses in connection with Federal civil rights agencies. 8) Assist Council members in legislative activities for civil rights, i.e., procedural changes for local commission, limiting veteran's perference in civil service law. ACTIVITY MEASUREMENT: aI 1) One (1) complaint filed in District Court by July 1979 following public hearing. 2) Written record of research activites reviewed by Commission before July, 1979. 3) Twelve copies of ordinance and information letter mailed furing FY79. °! 4) Three speakers presented. a� 5) Nine issues of newsletter distributed. 6 One target complaint filed by Commission. �! 7 One Federally provided training session held for small businesses locally. 8) Draft position statement on two issues for legislative action for Council to review and consider. aI ACTIVITY ANALYSIS: Goals and measures are based on the assumption that about the same volume of calls and ,! complaints are received. ri Mi CROf ILMED BY JURM MICR+LAB LIDAR RAPIDS • DES MOVIES GOALS AND OBJECTIVES FUND GFNFgA1 FUNCTION HUMAN RR ATIONS PROGRAM ADMINISTRATION ACTIVITY CIVIL SERVICE COMMISSION r+ ACTIVITY DESCRIPTION: I This function implements the State Civil Service law for City employees. Major activities r include recruitment and placement of candidates in many City positions. The Commission also serves in a quasi-judicial capacity in reviewing some of the decisions made by the City staff. ij iJ �I u ACTIVITY GOAL: Ll 1) Provides certification of candidates eligible for filling vacant City positions consistent with State laws. r 2) Develops improved hearing procedures for employees who choose to appeal pursuant to Chapter 400. J ACTIVITY OBJECTIVES: 1) Develop and implement written format for 60% of the interviews conducted by Commission or staff by December, 1978. J 2) Written procedures published for all positions by July 1979. 3) Commissioners trained in proper procedures for conducting hearings by October 1978. 'l ACTIVITY MEASUREMENT: 1) Numb -.r of interviews conducted with or without written format of topics during FY79. 2) Commission approval of all testing procedures during FY79. 3) Commissioners attend one training session of 2 hours regarding hearing procedures before October 1978. i J r� ACTIVITY ANALYSIS: J The scope of the Commission's activities will increase in FY79 as the City complies with Chapter 400 of the Iowa Code. -59- MICROF I1.14ED BY JURM MICR¢LAB CI. DAN RAPIDS • DES 1401 NES i T CITY OF IOWA CITY CITY MANAGER'S FUND _General FY 1979 BUDGET RECOMMENDED FUNDING LEVEL PROGRAM DECISION PACKAGE SUMMARY _Adminictratinn TOTAL COSTS/LEVEL FUNCTION — Einance ACTIVITY _Ejflance Adminic ra ion CAPITAL OUTLAY LEVEL 1 LEVEL 2 LEVEL 3 LEVEL 4 TOTAL FY79 FY 78 40,444 18,017 156,675 215,136 60.822 680 60 --- 740 720 7,025 925 --- 7,950 7,693 175 --- 301,772 301,947 100,150 48,324 19,002 458,447 525,773 169,385 4 MICRDEl u4ED BY JORM MICR+LAS uDAR RAPIDS • DCS MINES GOALS AND OBJECTIVES FUND General FUNCTION Finance 111MRAM Administration ACTIVITY Finance Administration ACTIVITY DESCRIPTION: — The function of Finance Administration is to provide supervisory and secretarial support for the Finance Department, coordination of the annual budget process and risk management for all City departments. j ACTIVITY GOAL: -. To supervise the preparation of accurate and timely financial information which can be utilized effectively by the City Council and City staff in making managerial ^ decisions; and to provide centralized administrative support services. L1 ^ ACTIVITY OBJECTIVES: J 1) To analyze the accrual accounting system after a six-month use period to determine its effectiveness and usefulness to City staff. March, 1979. ( 2) To review the fiscal Policy and make recommendations by December, 1978. 3) To provide a risk ma na gementro ra P 9 mofaccid entr P evention, insurance purchasing, and claims adjustment by December, 1978, ACTIVITY MEAS MBEW: 1) Analyze by contacting other departmentsfor comments and combining their suggestions with those of Finance in designating improvements and/or changes desirable. 2) Investigate and compare other means of financing municipal projects and implementing a fiscal Policy for short-term (1-5 years) and long-term (5+ years) captal i l improvements. 3) To compile a comparison of costs, loss experience and rate increases which effectively assess each insurance package and compile a comparison of accidents (both # and $ amounts) with FY76 and FY77. IACPIVI�SIS: The switch to accrual accounting will provide a more accurate picture of the overall — financial condition of the City. The fiscal Policy will serve not only as a financial guide but will serve also as a base for making decisions on CIP related matters as well as other bonded indebtedness.The risk management policy will serve as a guide for City staff on avoiding risk exposures and planning the City's insurance j portfolio. i -61- 14 1 61- 141 CROP I1.14ED DV JORM MICR¢LA9 CEDAR RAPIDS • DES MOINES DECISION PACKAGE DATE: 11/21/77 PREPARED BY: Rosemary Vitosh DEPARTMENT: FINANCE APPROVED BY: Rosemary Vitosh LEVEL I OF 4 UNIT: FINANCE ADMINISTRATION ACTIVITY DESCRIPTION: RESOURCES CURRENT BUDGET - Responsible for management of the Finance Department in planning, REQUIRED FISCAL YEAR FISCAL YEAR administering, controlling, and coordinating the fiscal affairs of the City. No. Personnel 2 2 - Provides for supervision of Finance Administration and of the 4 Treasury, Parking) 43,716 40 444 Finance Division Heads (Acctg., Cent. Procurement, Personal Serv. - Provides for minimal assistance to the City Manager in preparation ommoaities 662 680 and control of the annual budget and the Capital Improvement Program 7,025 budget. erv. s charges 7,318 - Provides for minimal risk management program which would include apital Outlay 150 175 insurance purchasing and some risk monitoring. - Secretary provides administrative and clerical support for the dept. - Coordinates bond issues. TOTAL 51,846 48,324 ADVANTAGES/BENEFITS: - Provides for direction within department through work assignments; planning; coordination ro between programs and/or City staff and resolution of daily problems/ - Provides control over department responsibilities through contact with division heads and the monitoring of reports and financial data. - Provides financial analyses and counsel to City Manager. - Provides for portable partition to close off department secretary's desk so that she isn't the receptionist to the public that comes in through the building's east door. WVW J OPTIONS: - Finance Department divisions could report directly to the City Manager - Coordination of budget preparation could be handled by another department or by City Manager's office. - The Risk Management Program could revert to insurance purchasing only with no analysis involved and could then be handled by the Purchasing Division as it would be less time-consuming. - Bond issues could be handled entirely by the City's outside Financial/Bond Consultant which would most certainly increase the cost of each bond issue. - Secretarial support for the department could be provided by another City Administration Department's secretary. CONSEQUENCES: There would be a decrease in control over the City's financial condition as a whole. Finance Division Heads would receive less direction and administrative support. Loss of assistance in the budget process would hamper the department in the preparation of state budget reports timely and in providing any fiscal planning in conjunction CONT. NEXT PAGE I4I CROI I LRLD BY JURM MICR+LAB LLDAB RAPIDS • DES MOINES I FINANCE ADMINISTRATION LEVEL 1 CONSEQUEN_�NT. with the preparation of the budget. The Risk Management Program would become nonexistent at a time when the availability of general liability economical necessity. The loss of insurance and the increasing costs of insurance make the program an secretarial support to divisions would place more workload on them. I 1 141 CRO( IUILD BY JORM MICR+LAB MAR PANDS • DES MOVIES : rn p DECISION PACKAGE DEPARTMENT: FINANCE PREPARED BY: Rosemary Vitosh UNIT: FINANCE ADMINISTRATION LEVEL, 2 of q APPROVED BY: Rosemary Vitosh ACTIVITY DESCRIPTION: , - Provides for increased assistance to the City Manager in budget RESOURCES CURRENT BUDGET prep- aration, including preparation of budget timetable; development of REQUIRED FISCAL YEAR FISCAL YEAR format and of budget worksheets and forms; distribution of a budget manual, providing assitance to City staff No. Personnel 1 1 on both narrative and numer- ical portions of budget submissions; assistance in preparation of Capital Improvement Program budget; Personal Serv. 17,106 18,017 Commodities 58 60 attendance at City Manager and City Council budget discussions; and submission of required budget erv. ® Charges 375 925 information to the State. - Responsible for administering a complete risk management apital Outlay program whit includes insurance purchasing, self-insurance analysis and recommen- dations. Monitoring of claims and risks, and providing direction to the Safety Committee. TOTAL 17,539 19,002 ADVANTAGES/BENEFITS: - Provides for detail coordination and planning of budget process and is in-house authority on budget preparation amendments by being able to take the and needed time to work with City staff on budget related questions and - The Risk Management Program is operating as a risk -prevention problems. and cause/effect analysis program both in and the cost/benefits areas, rather than only as an insurance purchasing the claims program. - Preparation of financial reports, analyses and monitoring provide administrative support to the Director in managing the City's fiscal affairs. - Providing general information to City staff and the public frees director to devote time to management of department. OPTIONS: - Director could provide all assistance to City Manager in budget preparation. - A minimal risk management program which provides for insurance purchasing and some risk monitoring could - Other divisions or the Director could the be utilized. prepare reports and financial analyses. - Budget amendments could be done once annually with the Director and the Accounting Division coordinating. - The Director could answer City staff and public inquiries when time permits. CONSEQUENCES: The Director's and other Division Heads' workloads would increase and cause a reduction in productivity deterioration of morale. Risk Management and a would be practically non-existent in a time when insurance costs liabilities make such a program a necessity in City and potentia government. CONTINUED NEXT PAGE 'I: C1101 LI -110 BY DORM MICR4j LAB (LONI PAMOS • DFS MOINLS FINANCE ADMINISTRATION LEVEL 2 ACTIVITY DESCRIPTION (CONT.) - Prepares State Street Finance Report, General Revenue Sharing Reports, including compliance monitoring, and various financial computations, analyses and reports. - Compiles budget amendments and prepares required state reports. - Provides assistance and information to City staff and the public regarding budget and general department functions. CONSEQUENCES (CONT.) The Director would be forced to spend approximately 50% less time on management, planning and coordination for the department because of time instead being devoted to a minimal risk management program, minimal budget preparation assistance to the City Manager and little to no assistance or answers to inquiries from the public or City staff. MICRDEl u4E0 BY JORM MICR+LAB a.DAR RAPIDS • DES I40I11ES N DEE TSTf1N PArWAnp 14100f IUIED BY JORM MICR+IAB CEOAIZ RAPIDS • DE.S M0114ES ""- --- DEPARTMENT: FINANCE UNl'G: PREPARED BY: Rosemary Vitosh UNIT: FINANCE ADMINISTRATION LEVEL 3 OF 4 APPROVED BY: Rosemary Vitosh ACTIVITY DESCRIPTION: - Provides for FICA and IPERS which must be levied for in the General Fund until the tax levy reaches $8.10/$1000 assessed valuation . In FY78, this amount was allocated among the functions within the General Fund; in FY79 it was decided to budget the lump sum in one place to eliminate confusion and accounting difficulties. - Provides for transfer to refuse collection to fund operating costs. In FY78, revenue sharing was also used for funding, while in FY79, no revenue sharing will be used. RESOURCES REQUIRED CURRENT FISCAL YEAR BUDGET FISCAL YEAR No. Personnel --- --- Personal Serv. 156,675 Comodities ___ --- Serv. s Charges --- Capital outlay 100,000 301,772 TOTAL 100,000 458,447 ADVANTAGES/BENEFITS: OPTIONS: CONSEQUENCES: 14100f IUIED BY JORM MICR+IAB CEOAIZ RAPIDS • DE.S M0114ES wICRDI ILMID BY JURM MICR+LAB (I OAR RAPIDS • R[S MOIWCS 1110111V I BUDGET FISCAL YEAR 6,000 6,000 all who conduct tion the many 9 would provide norale would ty and CLASSIFICATION LEVEL 1: Director Secretary Temporary, Overtime SUBTOTAL Health Insurance, Life Ins. TOTAL LEVEL 2: Admin. Asst. Health & Life Insurance TOTAL LEVEL 3: FICA, IPERS (Lump sum for all of General.Fund) CAPITAL OUTLAY Level 1: Portable Partition EXPENDITURE DETAIL Level 3: Transfer to Refuse Collection Level 4: Remodeling M MEW IL14ED OY JORM MICR+LAB CAW RAPIDS • DES MOINES DEPARTMENT: FINANCE UNIT: ADMINISTRATION BUDGET FY 1979 $26,112 12,492 600 39,204 1 240 4044 $17,124 893 $18,017 $156,675 $ 175 $301,772 f L. Li n i r i J CLASSIFICATION LEVEL 1: Director Secretary Temporary, Overtime SUBTOTAL Health Insurance, Life Ins. TOTAL LEVEL 2: Admin. Asst. Health & Life Insurance TOTAL LEVEL 3: FICA, IPERS (Lump sum for all of General.Fund) CAPITAL OUTLAY Level 1: Portable Partition EXPENDITURE DETAIL Level 3: Transfer to Refuse Collection Level 4: Remodeling M MEW IL14ED OY JORM MICR+LAB CAW RAPIDS • DES MOINES DEPARTMENT: FINANCE UNIT: ADMINISTRATION BUDGET FY 1979 $26,112 12,492 600 39,204 1 240 4044 $17,124 893 $18,017 $156,675 $ 175 $301,772 .. _ ., 777 CITY OF IOWA CITY FUND General FY 1979 BUDGET CITY MANAGER'S PROGRAM DECISION PACKAGE SUMMARY RECOMMENDED FUNDING LEVEL Administration TOTAL COSTS/LEVEL FUNCTION Finance _ ACTIVITY Word Processing i TOTAL LEVEL 1 LEVEL 2 LEVEL 3 LEVEL 4 TOTAL FY79 FY 78 45,036 45,036 10,911 4,800 4,800. 1,200 4,906 4,906 3,185 250 250 50 54,992 54,992 15,346 M lCROI 11.14CD BY JORM MICR+LAB C.I. DNI RAPIDS • nes MOINES i r h1 U i 7 L GOALS AND OBJECTIVES RIND General FUNCTION MMI Mi Administration nistrative Services ACTIVITY Word Processing Center ACTIVITY DESCRIPTION: The function of the Word Processing Center is to provide clerical typing support to all City departments. ACTNITY GOAL: Provide clerical typing support to City departments that is accurate and performed in a timely manner. ACTIVITY OBJECTIVES: Train employees on equipment - ongoing. Develop procedures for Center use - July 1978. Orient all staff to the Center - ongoing. Perform typing assignments in a timely manner- ongoing. Maintain records of Center usage - ongoing. ACTIVITY MEASUPJNENr: Level of service provided. Ease of use (how easy or hard to use Word Processing Center). Amount of usage. ACTIVITY ANALYSIS: Centralizing Word Processing Center functions allows greater staffing flexibility both within City departments and in the Center. Departmental clerical support staff is freed from typing for other responsibilities. -70- MICRDI ILMED BY JORM MICR+LAS HDNt RAPIDS • DES MINES DEPARTMENT: DECISIOn PACKAGE "-- --- DATE: PREPARED BY: UNIT: Word Processing Center Linda Schreil LEVEL 1 OF j APPROVED BY: ACTIVITY DESCRIPTION: Provides clerical typing support to all City departments REQUIRED FISCAL FISCAL YEAR No. Personnel 1 ioaitie3 1,200 & Charges 3=1 tal Outlay 50 TOTAL 15,346 .y ADVANTAGES/BENEFITS: : The Mag Card Operator was moved from the City Manager's function to the Word Processing Center. The current level of services provides for three operators and a supervisor. Frees department clerical support to do administrative tasks. Provides typing support that is completed quickly. OPTIONS: Allow departments to add clerical staff as workloads fluctuate. CONSEQUENCES: Will result in even workload distribution. Staffing will not fluctuate, eliminating office space problems. Center will help maintain costs. i I 141001ILMED BY JORM MICR+LAB (WAR I1APIDS • DES 140UIES BUDGET FISCAL YEAR 1 250 54,992 CLASSIFICATION PERSONAL SERVICES LEVEL 1: Supervisor WPC II WPC I Overtime SUBTOTAL Health & Life Insurance TOTAL CAPITAL OUTLAY LEVEL l: Portable dictation unit EXPENDITURE DETAIL DEPARTMENT UNIT WORD PROCESSING BUDGET FY 1979 $12,996 9,840 18,216 500 41,552 3,484 45,036 $ 250 *The three new positions in the FY79 budget are not additional personnel, as the Accountant (Finance) and two Clerk -Typists (Police and Community Development) will be positions eliminated. -72- I•1100f ILI4ED BY JORM MIC R+L A B CIUAR RAPIDS • DES 140INES i ij I� L L.J (J II "1 �I :I CLASSIFICATION PERSONAL SERVICES LEVEL 1: Supervisor WPC II WPC I Overtime SUBTOTAL Health & Life Insurance TOTAL CAPITAL OUTLAY LEVEL l: Portable dictation unit EXPENDITURE DETAIL DEPARTMENT UNIT WORD PROCESSING BUDGET FY 1979 $12,996 9,840 18,216 500 41,552 3,484 45,036 $ 250 *The three new positions in the FY79 budget are not additional personnel, as the Accountant (Finance) and two Clerk -Typists (Police and Community Development) will be positions eliminated. -72- I•1100f ILI4ED BY JORM MIC R+L A B CIUAR RAPIDS • DES 140INES CITY OF IOWA CITY — FY 1979 BUDGET DECISION PACKAGE SUMMARY FUND General TOTAL COSTS/LEVEL CITY MANAGER'S PROGRAM Administration RECOMMENDED FUNDING LEVEL FUNCTION ACTIVITY finance ! LEVEL 1 ��ountin LEVEL 2 LEVEL 3 LEVEL 4 TOTAL FY79 FY 78 PERSONAL SERVICES 36,605 17,329 COMMODITIE' SERVICES & w I CAPITAL OUTL TOTAL MICROI I MED BY JURM MICR+LAB CEDAR RAPIDS • OFS-MOINES GOALS AND OBJECTIVES FUND GENERAL FUNCTION FINANCE PROGRAM ADMINISTRATION ACTIVITY ACCOUNTING ACTIVITY DESCRIPTION: The function of the Accounting Division is to provide accounting and bookkeeping services for all City departments. This includes monthly receipt and expenditure reports, semi-monthly payrolls, billing and collections for various activities, and other related work. ACTIVITY GOAL: r, i To provide the accounting and bookkeeping services for City departments in the most timely, useful, and cost effective manner possible; and through accrual i accounting, present financial statements that provide the most comprehensive measure of financial position. n U ACTIVITY OBJECTIVES: 1. Study the current activities in the division, such as accounts receivable I and assisted housing rent checks, in order to determine the feasibility of additional computer utililization. January, 1979. 2. Provide all departments and divisions with enough information and guidelines to enable them to have a complete understanding of accrual accounting. �1 October, 1978. 3. Implement an orientation procedure to familiarize new department and division heads with the Accounting Division's activities and abilities. March, 1979. ACTIVITY MEASUREMENT: 1. Complete report on entire activities in Accounting Division with recommendations on computer utilization. 2. Accrual accounting manual and workshops. J 3. Accounting Division manual. ACTIVITY ANALYSIS: The achievement of the above objectives should help realize the goal through better utilization of time and more complete understanding bf the Accounting Division's function by all department and division heads. -74- M!001ILMED BY JURM MICR+LAB C.I. DAN "ANDS • DES•MDINES DECISION PACKAGE I DEPARTMENT: FINANCE t DATE: 11/9/77 PREPARED BY: Keck UNIT: ACCOUNTING LEVEL 1 OF 4 APPROVED BY: R. V1tOSh ACTIVITY DESCRIPTION: -provide monthly and quarterly receipt and expenditure reports with encumbrances to City divisions. RESOURCES REQUIRED CURRENT BUDGET -provide complete payroll service for City FISCAL YEAR FISCAL YEAR -provide accounts receivable billings for City divisions -prepare annual financial No. Personnel 4 report -prepare various other Accounting related reports and data -provides for Personal Serv. 3 36 605 non -utilization of currently approved Accountant Position ommodities 600 -provides for accrual and modified accrual financial statements erv. & Charges 31,202 618 34,603 Capital outlay 400 0 TOTAL 84,440 71,826 NADVANTAGES/BENEFITS: -provides basic accounting services for Divisions -provides paychecks for employees -the financial report provides a basis for the annual audit OPTIONS: Outside contractors could be utilized, which may result in increased costs and/or unsatisfactory results. Divisions within the City could monitor their budgets Division. manually, based on information from the Purchasing CONSEQUENCES: Other City Divisions would have a greater burden placed on them in order to minimally monitor their budgets and generate Would conflict uwith rState alaw ble inlthat smandated audits and reports would not be submitted. I4ICROIILI•1,10 BY JORM MICR+LAE7 LL OAR RMIDS • DES•1101NES ■ DEPARTMENT: FINANCE UNIT: ACCOUNTING DECISION PACKAGE LEVEL P OF 4 ACTIVITY DESCRIPTION: -provide management and supervision of the Accounting Division -coordinate implementation of new accounting procedures with all City divisions -provide support to Finance Director on Accounting and payroll related matters -provide for increased collection activities'related to accounts receivable -provide for increased internal control and special record keeping -provide for additional filing capabilities -provide for replacement of equipment -provide for additional accrual basis reports for citizens, potential bond investors and other governmental units. DATE: 11/9/]] PREPARED BY: Keck APPROVED BY: R. Vitosh RESOURCES CURRENT REQUIRED FISCAL YEAR Personnel _ 6 Chargee 631 tal Outlay —_ 0 TOTAL 1 19,564 rnADVANTAGES/BENEFITS: : -would increase output of the division by streamlining work flow through implementation of new procedures -would enable Finance Director to concentrate on duties more directly related to that position -would enhance collection activities of accounts receivable -would provide various additional recordkeeping duties BUDGET FISCAL YEAR OPTIONS: necessary resources at their disposal. The Finance Director or another division head could assume the supervisory duties, assuming that they would have the time to adequately perform these duties. -supervisory duties, assuming that they would have the Another division could absorb the Controller's non Filing could continue wherever there is room, which will eventually run out. Present equipment could be repaired for as long as feasible. CONSEQUENCES: Either the Finance Director's or another division's workload will be increased which would create a burden for them, and would create problems with their workload. !4; CROP 1L14ED BY JORM MICR+LAO EI JAR RAPIDS • DES•MOMES 410 18,536 1 DECISION PACKAGE DEPARTMENT: FINANCE UNIT, ACCOUNTING LEVEL 3 OF 4 ACTIVITY DESCRIPTION: -this level would provide for a one-half time position to supplement the Accounting Division staff during the crucial times of preparation of annual financial report and audit during June through September and budget preparation in December and January. -would provide a more timely preparation of various reports, especiall; the annual financial report. -would help alleviate the demand on the current staff during the annua audit and close of year. l -would provide additional assistance during budget preparation when current staff has to drop everything to work on budget. -this one-half time position would helpoffset the non-existence of the full-time position authorized in FY78 but not filled. DATE: PREPARED BY: KECK APPROVED BY: R. VITOSH RESOURCES CURRENT BUDGET REQUIRED FISCAL YEAR FISCAL YEAR Personnel 0 z 'sonal Serv. 0 4,800 modities 0 25 V. & Charges 0 ital Outlay 0 n TOTAL, I 0 J 4,825 i � ADVANTAGES/BENEFITS: 1 -would insure more timely and complete dissemination of information during both busy times in the Division. -routine work would not have to be laid aside in lieu of priority items such as budget, financial report, and audit. OPTIONS: Work related to certain divisions could be given to them to perform. l I Priority items could be done on a "when time permits" basis. CONSEQUENCES: Employee morale could deteriorate due to constantly trying to "catch up". i M1001ILMID 0Y JORM MICR¢LAB UDNi RAPIDS • DESJ4011VCS DEPARTMENT: FINANCE UNIT: ACCOUNTING DECISION PACKAGE ACTIVITY DESCRIPTION: LEVEL 4 OF 4 -provides for lease of mini -computer for use b and related software and supplies -provides more timet y Accounting Division on collection y accounts receivable billings and follow-ups -provides less chance for error due to manual calculations -provides greater control over contracts -provides capital projects summaries -provides accounting for federal programs -provides various other reports not of a stature to warrant a service bureau DATE: PREPARED BY: KECK APPROVED BY: R. Vitosh TOTAL 0 ADVANTAGES/BENEFITS: 14,000 -would greatly increase frequency, accurac division y, completeness and timeliness of -would allow staff to concentrate Present manual operations in the Operations on higher level functions of the division, rather than on detailed manual OPTIONS: This could be contracted for, but possible higher costs, turnaround times and/or unsatisfactory output could result. CONSEQUENCES: Empldyee morale and efficiency could deteriorate due to continuance of The Divisions credibility could diminish due to lack of increased routine, non -stimulating workload. timeliness and expansion of service. I ihw:1°wi•n( 14ICROf IWED BY JURM MICR+LAEI HOAR RAPIDS • DE.S•I40ME5 CURRENT FISCAL YEAR BUDGBT FISCAL YEAR l 0 . D U 0 0 0 es 0 14 000y D 0 0 TOTAL 0 ADVANTAGES/BENEFITS: 14,000 -would greatly increase frequency, accurac division y, completeness and timeliness of -would allow staff to concentrate Present manual operations in the Operations on higher level functions of the division, rather than on detailed manual OPTIONS: This could be contracted for, but possible higher costs, turnaround times and/or unsatisfactory output could result. CONSEQUENCES: Empldyee morale and efficiency could deteriorate due to continuance of The Divisions credibility could diminish due to lack of increased routine, non -stimulating workload. timeliness and expansion of service. I ihw:1°wi•n( 14ICROf IWED BY JURM MICR+LAEI HOAR RAPIDS • DE.S•I40ME5 CLASSIFICATION PERSONAL SERVICES LEVEL l: Accountant Senior Account Clerk Account Clerk Overtime & Temporary SUBTOTAL Health & Life Insurance TOTAL LEVEL 2: Controller Health & Life Insurance TOTAL LEVEL 3: Account Clerk .(Temporary) EXPENDITURE DETAIL 1 2 1 4 0 2 1 3 DEPARTMENT: FINANCE UNIT: ACCOUNTING BUDGET FY 1979 $ 0 24,012 9,672 300 33,984 2,621 536,605 1 1 $16,440 j 889 $17,329 0 $ 4.800 CAPITAL OUTLAY LEVEL 2: 1) calculator with punctuation and memory, 12 digit $ 280 1) 2 -drawer legal size file cabinet with lock 130 TOTAL 410 -79- MICROf ILMED BY .IURM MICR+LAB (.LOAN RAPIDS • DES -MOINES n I<� 1 � y ISI I� J '1 f -1 CLASSIFICATION PERSONAL SERVICES LEVEL l: Accountant Senior Account Clerk Account Clerk Overtime & Temporary SUBTOTAL Health & Life Insurance TOTAL LEVEL 2: Controller Health & Life Insurance TOTAL LEVEL 3: Account Clerk .(Temporary) EXPENDITURE DETAIL 1 2 1 4 0 2 1 3 DEPARTMENT: FINANCE UNIT: ACCOUNTING BUDGET FY 1979 $ 0 24,012 9,672 300 33,984 2,621 536,605 1 1 $16,440 j 889 $17,329 0 $ 4.800 CAPITAL OUTLAY LEVEL 2: 1) calculator with punctuation and memory, 12 digit $ 280 1) 2 -drawer legal size file cabinet with lock 130 TOTAL 410 -79- MICROf ILMED BY .IURM MICR+LAB (.LOAN RAPIDS • DES -MOINES 1 f CITY OF IOWA CITY jl FY 1979 BUDGET CITY MANAGER'S DECISION PACKAGE SUMMARY RECOMMENDED FUNDING LEVEL TOTAL COSTS/LEVEL FUND General PROGRAM Administration FUNCTION Finance ACTIVITY Central Procurement and Services LEVEL 1 LEVEL 2 LEVEL 3 LEVEL 4 TOTAL FY79 FY 78 64,846 24,917 89,763 90,972 1,000 700 1,700 . 1,440 45,800 1,400 47,200 38,616 6,250 --- 6,250 10,095 117,896 27,017 144,913 141,123 M;aror ILMED BY JORM MICR+LAB UDAN RAPIDS • DES•MOINES I W GOALS AND OBJECTIVES FUND General FUNCTIQy Finance PROGRAM Administration ACTIVITY Central Procurement F, Services .. ACTIVITY DESCRIPTION: W ;1 The function of the Central Procurement $ Services Division is to provide all departments of the City with centralized support services including purchasing, W accounts payable, switchboard, printing, keypunch and computer service " coordination. ACTIVITY GOAL: The goal of the Central Procurement $ Services Division is to provide its varied support services in such a manner that the operating efficiencies of the City as a whole and each division as a unit are enhanced. ACTIVITY OBJECTIVES: " 1) Refine the utilization of a computer system by December, 1979 which will provide assistance in the procurement by i process improving information availability through the computerization of vendor and commodity history data as well as bidder lists data, thereby reducing non-productive labor time currently expended on these - W GOALS AND OBJECTIVES FUND General FUNCTIQy Finance PROGRAM Administration ACTIVITY Central Procurement F, Services .. ACTIVITY DESCRIPTION: W ;1 The function of the Central Procurement $ Services Division is to provide all departments of the City with centralized support services including purchasing, W accounts payable, switchboard, printing, keypunch and computer service " coordination. ACTIVITY GOAL: The goal of the Central Procurement $ Services Division is to provide its varied support services in such a manner that the operating efficiencies of the City as a whole and each division as a unit are enhanced. ACTIVITY OBJECTIVES: " 1) Refine the utilization of a computer system by December, 1979 which will provide assistance in the procurement by process improving information availability through the computerization of vendor and commodity history data as well as bidder lists data, thereby reducing non-productive labor time currently expended on these - activities. 2) Achieve an average switchboard response time to all calls of 7.0 seconds or less and an average of 12.0 seconds to answer and send all calls on in FY79. 3) Produce a projected 15% increase in impression volume in the Print Shop in FY79 as compared to FY78 with no increase in labor or machine resources by reorganizing workflows and procedures. i 4) Phase in increased keypunch activity during FY79 to handle an anticipated 30% growth in FY79 over FY78 resulting from the planned implementation of additional IDP systems,such as a rental permit system for Housing Inspection Services and a cost allocation system for the Street Department and'to phase in the increased capacity in such a manner that the City's divisions receive turnaround times which allow them to schedules. meet their processing ACTIVITY MEASIJRFImW: I 1. Documentation of system and progress reports. 2. Analysis of independent study conducted by Northwestern Bell. 3. 4. Comparison of volume and resource records for FY78 versus FY79. Examination of keypunch volumes and records of missed deadlines which caused divisions operating complications. .a -81- 14!001 WITU BY JORM MICR+LAB (0AP IIAPIDS • DCS•1401NCS GOALS AND OBJECTIVES -Z- AMVI=SIS: The achievement of the above objectives will help to insure that the Central Procurement & Services Division is providing its support services as required. In so doing, the operating efficiencies of the City as a whole and each division as a unit will be enhanced. Due to the fact that the Central Procurement F, Services Division's resources are used to perform services for the City's divisions, any reduction in expenditures and service levels in this division must be accomplished by transferring the expenditures, workload and responsibilties of the Central Procurement and Services Division to the operating divisions and requiring their personnel to perform work now provided them on a centralized level. Likewise, an increase in Central Procurement $ Services expenditures provides the operating divisions with services they currently must perform or which are purchased from private sources. M Mi CmOF ILMED BY JURM MICR+LAB 1.1.DN1 RAPIDS • DES•1401NES DECISION PACKAGE DEPARTMENT: FINANCE DATE: 1 118 77 PREPARED BY: T. STRUVE UNIT: CENTRAL PROCUREMENT & SERVICES LEVEL 1 OF 3 APPROVED BY: R. VITOSH ACTIVITY DESCRIPTION: - provides centralized accounts payable services - provides centralized keypunch RESOURCES CURRENT REQUIRED BUDGET services - provides centralized print shop services FISCAL YEAR FISCAL YEAR - provides very limited centralized purchasing services - provides limited No. Personnel 5 centralized computer service coordination - provides supervision for division 5 Personal serv. - no switchboard services provided; each division would utilize a direct outside 64,846 Commodities ities 1 000 phone line. 1 000 erv. & charges 38 000 45,800 apital Outlay 10,095 6,250 TOTS' 114,212 117,896 CIO ADVANTAGES/BENEFITS: ' - This level provides the City organization many fundamental and necessary services in compared to the available options. - This level provides for the efficient centralization of a mutually have an economical manner as portion of performed. The performance of the functions described Central Procurement & Services Division the functions which all City divisions must in the above eliminates the duplication of allows one division to specialize in providing them. activity description by the these functions throughout the nation is thus achieved. Economies of scale, City and greater competence and overall coordi- OPTIONS: - Require each City division to assume the workloads, responsibilities, ormance of the �data es uentry dabove. hfportion and funding requirements - Alarge of the EDP associated with could be performed efficiently by the and modifications to EDP programs. user divisions with funding of Level 3 CONSEQUENCES: - Decreased service levels in each division resulting from the assumption of increased workloads and training requirements. - Drastically decreased efficiencies and economies through the City as a result of the divisions not receiving the Ia CONT. NEXT PAGE l.J w,CR01ILMED BY JORM MIC R+LAB MAI( RAPIDS • DES410111ES CONSEQUENCES (CONT.) LEVEL 1 benefits of centralized accounts payable, printing, keypunch, limited purchasing and computer service coordination. A lack of accounting integrity resulting from each division preparing checks to pay for the commodities and services which each purchases. - A lack of overall coordination in the areas described and an inconsistent provision of these services in a timely and quality manner. - Elimination of funds for all City mailing - Use of alternate reproduction and data entry methods, costing more than Level 1 costs. - Overall, more labor time and funds spent accomplishing less. N 0 MICROMMED BY JURM MICR+LAB CEDAR RAPIDS • DES -MOINES a ""I DECISION PACKAGE DATE: 11/1A/77 DEPARTMENT: FINANCE PREPARED BY: T. STRUVE UNIT: CENTRAL PROCUREMENT & SERVICES LEVEL 2 OF 3 APPROVED BY: R. VITOSH ACTIVITY DESCRIPTION: - provides centralized switchboard services in a complete manner - provides comprehensive centralized purchasing support services - provides complete computer service coordination services RESOURCES REQUIRED CURRENT FISCAL YEAR BUDGET FISCAL YEAR No. Personnel 2 PT T 2 PT Personal Serv. 25,855 24,917 ommodities 440 700 erv. s charges 616 1,400 Capital Outlay 0 0 TOTAL 26,911 27,017 ADVANTAGES/BENEFITS: - Citizen relations would be greatly improved with the provision of a centralized switchboard service. Citizen calls would be routed directly to the correct staff member from a single outside phone number. Divisional operations are enhanced with the correct screening and routing of calls. - This level insures that each City division is consistently provided with the comprehensive purchasing support which it fundamentally requires. Purchases may be coordinated on a City-wide basis to achieve economies and avoid costly duplication of effort. Each division may concentrate on their specific responsibilities rather than technical, legal and detailed purchasing related matters. CONT. NEXT PAGE OPTIONS: - Utilize direct phone lines to each division in replacement of a central switchboard - Require divisions to be responsible and assume the workload for all purchases except a few major acquisitions. Eliminate central stores and assistance to divisions on the majority of all acquisitions and related studies. - Require each division to assume more computer service coordination responsibilities. CONSEQUENCES: - Increased citizen complaints, increased citizen dissatisfaction call routing system. and decreased city efficiency due to inefficient CONT. NEXT PAGE M!CR0I IU-I[D BY JORM MICR LAB I:IDAR RAIDS • DES410111ES ■ LEVEL 2 ADVANTAGES/BENEFITS (CONT.) - This level provides the computer service coordination which is necessary to insure that the City's diverse EDP applications are implemented, modified and processed in a correct and timely manner. CONSEQUENCES (CONT.) - Decreased service levels in each division resulting from the assumption of increased purchasing workload and duplication of such efforts by each division. Each division would be required to individually meet with all vendors, search for sources, maintain a stores of commonly used items, monitor prices, coordinate paperwork, etc. - Economies resulting from larger City-wide purchases would not be obtained. Less City benefit would be derived from the purchasing efforts due to duplication and less specialization, even though more overall City labor time would need to be directed towards purchasing. - Less computer coordination effort would result in a chaotic situation regarding services and benefits received from the computer service firm. M1 CROI IU110 BY JORM MICR¢LAS QDAR RAPIDS • DB -MOINES IDECISION PACKAGE DATE: 11/18/77 I DEPARTMENT: FINANCE PREPARED BY: T. STRUVE UNIT: CENTRAL PROCUREMENT & SERVICES LEVEL 3 OF 3 APPROVED BY: R. VITOSH ACTIVITY DESCRIPTION: - This level provides for the installation and annual operation of a computer system on a lease basis. RESOURCES REQUIRED CURRENT FISCAL YEAR - BUDGET FISCAL YEAR No. Personnel 0 3 - Computer system staff support is also provided by this level. - Funds presently expended with computer service bureaus would Personal Serv. 0 47,650 also be used to support the computer system.* These funds in the amount of approximately $50,000 are currently budgeted within the various divisions such as Accounting and Treasury, which pay the service bureau directly for computer services. - Provides for the purchase of a folding machine which would be used by all City departments. Commodities 0 Serv. 6 Charges 0 Capital Outlay 0 11000 TOTAL 0 48,650 ADVANTAGES/BENEFITS: - Installation of a computer system would allow the City to exercise related priorities. greater control over computer information - Facilitate the implementation of additional applications thereby allowing greater degree of efficiency. the City's divisions to achieve a - Facilitate the integration of each division's data in such a manner would be avilable to decision makers. that more complete and timely information CONT. NEXT PAGE OPTIONS. - Utilize computer service bureaus - Limit extent of computerization CONSEQUENCES: - Continued dependence on service bureaus for computer usage. CONT. NEXT PAGE NICPW IU4ED BY DORM MICR(�LAB Q DAR RAPIDS • DES-140INES ( LEVEL 3 ADVANTAGES/BENEFITS (CONT.) - Would provide the City with greater control over computer system costs - Installation of a system would allow the City to perform its existing and future applications sophisticated manner (i. e. on-line). This would with more timely and flexible information for routine noperations rand lfor odecisionomaking�vde theaCitye CONSEQUENCES NT ) Relative inability to economically utilize on-line applications in most situations resulting in less timely information flows and the inability to fully realize the complete potential benefits of computerization. - Certain applications are impractical or infeasible to implement without the use of a City awned computer system. C, - Expenditures for service bureau computer services will continue to escalate. h IEROEILRED BY JORM MICR+LAB CI.DAB RAPIDS • DES -MOINES i EMPLOYEES AUTHORIZED f -- I - PERSONAL SERVICES 'i DEPARTMENT_ FINAN UNIT CENTRAL PROCUREMENT & SERV. EXPENDITURE DETAIL I CLASSIFICATION EMPLOYEES AUTHORIZED f -- DEPARTMENT_ FINAN UNIT CENTRAL PROCUREMENT & SERV. EXPENDITURE DETAIL I CLASSIFICATION EMPLOYEES AUTHORIZED BUDGET FY 1978 FY 1979 FY 1979 PERSONAL SERVICES Programmer LEVEL 1: 1$18,000 0 Purchasing Agent 1 1 0 Senior Account Clerk 1 1 $18,156 Multilith Operator 1 1 1 12,408 Keypunch Operator 1 10,548 Account Clerk 1 10,300 Temporary, Overtime 1 1 9,304 SUBTOTAL 5 300 Health &Life Insurance 5 — —3,830 61,016 TOTAL Postage Machine (Replacement) T64-28-46 LEVEL 2: Buyer 1 1 $12,888 Swithboard Operators (2 half-time) 2 2 10,544 SUBTOTAL 33 23,442 Health & Life Insurance _2L_ = TOTAL 24 1 475 LEVEL 3: DP Manager/Analyst 0 Programmer 1$18,000 0 Computer Operator/D. Entry 1 0 15,000 SUBTOTAL 1 �— 3 12,000 I Health & Life Insurance — $ 45 TOTAL 2,650 7,650 CAPITAL OUTLAY LEVEL 1: Postage Machine (Replacement) Files (Accounts Payable Computer System) $ 1 25 1 250 0 LEVEL 3: TOTAL Folding Machine 5 1,000 M0 NICROnu4e0 BY J O RM MIC R+L A 9 CLDAR RAPIDS • DES•1401NES CITY OF IOWA CITY FY 1979 BUDGET CITY MANAGER'S FUND General DECISION PACKAGE SUMMARY RECOMMENDED FUNDING LEVEL PROGRAM A ministra ion TOTAL COSTS/LEVEL FUNCTION Finance ACTIVITY Treasury TOTAL IA! CPO[ I L1111D BY JORM MICR+LA13 UOAR RANDS • DES -MOINES GOALS AND OBJECTIVES FUND General FUNCTION Finance It PROGRAM Administration ACTIVITY Treasury .! ACTIVITY DESCRIPTION: The Treasury Division's responsibilities include receiving City monies and the banking function; the billing, recording and collection of water/sewer/refuse I� accounts; and filing, billing and collection of parking violations. .1 I ACTIVITY GOAL: s rI. Maintain and implement banking procedures for all City bank accounts to produce maximum earnings on idle funds. 2. In the Utility and Traffic Divisions, to provide accurate billings, current records, improve customer service and reduce accounts receivable. it ACTIVITY OBJECTIVES: I. Develop a procedure for scheduling and coordinating cash flow needs and the investment period, maximizing interest income on idle funds by August, 1978. 2. Computerize traffic violation fines to provide information for billing certified letter, court appearance and increased collections on traffic tickets. The actual billing, letters and records could be prepared by the computer. Completion: June, 1979, 1 3. Work for a 10% increase in percentage of actual readings per billing cycle on utility accounts, which could be done by installation of outside readers and regular mailing of meter reading letters; and develop a program of public information that provides customer information such as quarterly or bi-monthly counter handout. Completion: December, 1978. ACTIVITY MEASUREMENT: 1. A fiscal year comparison of interest income and maintenance of a daily bank balance sufficient to cover checks clearing the bank on that day. 2. Having the computer program for traffic violations in operation by June, 1979. Records maintained on computer and listings produced from this material would reduce required file space and provide information on specified dates for billings and court appearances. �j 3. Improved billing by increasing actual readings from 80% to 90%; generation of �J accurate information reducing costly adjustments to billings and number of phone calls registering complaints. i� ACTIVITY ANALYSIS: With a good banking program, cash will be on hand for regular City expenditures without unnecessary loss of interest income. As the objectives in the Traffic and Utility areas are met, current and timely billings will be available to customers, a better relationship with the Magistrates on traffic violations will be established, and increased productivity due to elimination of a percentage of time-consuming complaints will be provided. -91- In; 01101 I LI -ILD BY DORM MICR#LA6 (AA! wANDS • DES -1401111S i II 1 y - GOALS AND OBJECTIVES FUND General FUNCTION Finance It PROGRAM Administration ACTIVITY Treasury .! ACTIVITY DESCRIPTION: The Treasury Division's responsibilities include receiving City monies and the banking function; the billing, recording and collection of water/sewer/refuse I� accounts; and filing, billing and collection of parking violations. .1 I ACTIVITY GOAL: s rI. Maintain and implement banking procedures for all City bank accounts to produce maximum earnings on idle funds. 2. In the Utility and Traffic Divisions, to provide accurate billings, current records, improve customer service and reduce accounts receivable. it ACTIVITY OBJECTIVES: I. Develop a procedure for scheduling and coordinating cash flow needs and the investment period, maximizing interest income on idle funds by August, 1978. 2. Computerize traffic violation fines to provide information for billing certified letter, court appearance and increased collections on traffic tickets. The actual billing, letters and records could be prepared by the computer. Completion: June, 1979, 1 3. Work for a 10% increase in percentage of actual readings per billing cycle on utility accounts, which could be done by installation of outside readers and regular mailing of meter reading letters; and develop a program of public information that provides customer information such as quarterly or bi-monthly counter handout. Completion: December, 1978. ACTIVITY MEASUREMENT: 1. A fiscal year comparison of interest income and maintenance of a daily bank balance sufficient to cover checks clearing the bank on that day. 2. Having the computer program for traffic violations in operation by June, 1979. Records maintained on computer and listings produced from this material would reduce required file space and provide information on specified dates for billings and court appearances. �j 3. Improved billing by increasing actual readings from 80% to 90%; generation of �J accurate information reducing costly adjustments to billings and number of phone calls registering complaints. i� ACTIVITY ANALYSIS: With a good banking program, cash will be on hand for regular City expenditures without unnecessary loss of interest income. As the objectives in the Traffic and Utility areas are met, current and timely billings will be available to customers, a better relationship with the Magistrates on traffic violations will be established, and increased productivity due to elimination of a percentage of time-consuming complaints will be provided. -91- In; 01101 I LI -ILD BY DORM MICR#LA6 (AA! wANDS • DES -1401111S NI(NOI ILFIFD BY .IORM MICR4ILAS (]MR PANIDS • DFS•1101NCS 1/21/77 H BUDGET FISCAL YEAR r r 11 FT 197,695 1,390 42,302 171,467 money is The position Ne and will gate ncreases errors ocess of calling increase L DECISION PACKAGE DATE: 11/71/77 DEPARTMENT: FINANCE PREPARED BY: NANCY HEATON UNIT: TREASURY LEVEL 2 OF 3 APPROVED BY: ROSEMARY VITOSH ACTIVITY DESCRIPTION: - Increases customer service t0 the FY78 level - Allows for a complete billing cycle on a regular basis for traffic tickets. - Good collection procedure for traffic and utilities by completion of the certified letter/hearing procedure. - Provides funding for a computer program for all traffic tickets. - Allows for replacement of office furniture. - Allows for educational training RESOURCES REQUIRED CURRENT FISCAL YEAR BUDGET FISCAL YEAR No. Personnel I Personal Serv. 10.1fin 9,649 Commodities 170 175 Serv. 6 Charges 5,697 5,863 Capital outlay 145 600 TOTAL 16,172 16,287 ADVANTAGES/BENEFITS: - Additional availability of employees for customer service. - A computer system which provides for better management of traffic violations from initial listing through collection. - Increased revenue from timely and complete collection procedure. OPTIONS: - Continue manual program on traffic tickets. - Reduce customer service time available by:10% from FY78 level by traffic area. removing 1 telephone in utility and 1 from - Reduce time allowed for collection procedure. CONSEQUENCES: Lack of a computer program on tickets requires additional file space, delay in obtaining information and increased chance of tickets being misplaced. Reduction in the customer service provided not only causes problems for the customer, but delays communication necessary for us to bill customers accurately or to make timely adjustments. Reducing the collection procedure means loss of revenue due to sales or moves out of town and increases the accounts receivable.. If no annual replacement of equipment occurs, future dollar cost would be greater. —.-1 ,.,.,,. .,.....l ..... .... I ......, 11:0011 u4ED BY JORM MICR+LAB (LOAN PAPIDS • DES -MOINES DECISION PACKAGE DEPARTMENT: FINANCE UNIT: TREASURY LEVEL 3 OF 3 ACTIVITY DESCRIPTION: - Customer service position would handle customer complaints, requests for information and trace the individual account. DATE: PREPARED BY: N. HEATON APPROVED BY: R. VITOSH RESOURCES CURRENT BUDGET REQUIRED FISCAL YEAR FISCAL YEAR Personnel 0 1 sonal Serv. 0 11,204 modities 0 35 v. s Charges 0 654 ital Outlay 0 570 TOTAL I 0 112,463 ADVANTAGES/BENEFITS: a ' - Would provide a more reand laxed uninterrupted atmosphere for customer problems/needs, and feedback for program ities - Would rfreetotherrpersonnel forlcounter work, receipts, billing and miscellaneous routine work. OPTIONS: - Do not fund level and maintain staff at FY78 level +I i CONSEQUENCES: Cust ers would inue to be rved continued stresscontpersonnel inemeeting deadlinesstaff and maintaining with interruptions as necessary. g good customer service. Would be MICRDI IL14E0 BY JORM MICR+LA9 C.LOAIt RAPIDS • DES MOINES DEPARTMENT: FINANCE UNIT: TREASURY EXPENDITURE DETAIL CLASSIFICATION �FMPI`978 OYEES AUTHORIZED BUDGET I FY 1979 1 FY 1979 PERSONAL SERVICES LEVEL 1: City Treasurer Senior Account Clerks Account Clerks Senior Clerk Typist Clerk Typist Overtime SUBTOTAL Health & Life Insurance TOTAL LEVEL 2: Clerk Typist Health & Life Insurance TOTAL LEVEL 3: Account Clerk Health & Life Insurance TOTAL CAPITAL OUTLAY LEVEL 2: Chairs (4) Calculator (1) LEVEL 3: Desk (1) Chair (1) Calculator (1) 1 2 3 1 3 3/4 10 3/4 1 2 3 1 4 11 1 1 1 1 0 1 0 -95- $ 14,976 24,540 31,308 10,980 38,964 100 120,868 6,827 127,695 $ 9,336 313 $_92649 $ 10,332 872 $ 04 $ 440 160 TOTAL $ 600 $ 300 110 160 TOTAL 570 Ma CROIILMED BY JORM MICR+LAB CLOAK RAPIDS • DES MOINES n ii i i j i 1�1 rII 1-1 6.1 � ( � IIII 6J J J I D r1 I I DEPARTMENT: FINANCE UNIT: TREASURY EXPENDITURE DETAIL CLASSIFICATION �FMPI`978 OYEES AUTHORIZED BUDGET I FY 1979 1 FY 1979 PERSONAL SERVICES LEVEL 1: City Treasurer Senior Account Clerks Account Clerks Senior Clerk Typist Clerk Typist Overtime SUBTOTAL Health & Life Insurance TOTAL LEVEL 2: Clerk Typist Health & Life Insurance TOTAL LEVEL 3: Account Clerk Health & Life Insurance TOTAL CAPITAL OUTLAY LEVEL 2: Chairs (4) Calculator (1) LEVEL 3: Desk (1) Chair (1) Calculator (1) 1 2 3 1 3 3/4 10 3/4 1 2 3 1 4 11 1 1 1 1 0 1 0 -95- $ 14,976 24,540 31,308 10,980 38,964 100 120,868 6,827 127,695 $ 9,336 313 $_92649 $ 10,332 872 $ 04 $ 440 160 TOTAL $ 600 $ 300 110 160 TOTAL 570 Ma CROIILMED BY JORM MICR+LAB CLOAK RAPIDS • DES MOINES ■ CITY OF IOWA CITY CITY MANAGER'S FY DECISION BUDGET RECO14MENDED FUNDING LEVEL PROGRAM General DECISION PACKAGE SUMMARY _Administration TOTAL COSTS/LEVEL FUNCTION finance ACTIVITY =Klno Enforcement PERSONAL SERVICE! COMMODITIES SERVICES & CHARGE CAPITAL OUTLAY I TOTAL I ti .4;,aiWnv,..n1�:n.�;:i,L•,:u;�,x,�.G.wi:;s;ei.•t; ��eun;�k„� � ,:.�::,.,, 141CROf ILIICD BY JORM MICR+LAB CLOAR RAPIDS • DES 1101NES GOALS AND OBJECTIVES FUND GENERAL FUNCPION FINANCE PROGRAM ADMINISTRATION ACTIVITY PARKING ENFORCEMENT ACTIVITY DESCRIPTION: �I The function of Parking Enforcement includes the following activities: ' 1. Enforces all parking regulations, primarily in the CBD. 3 2. Checks all tickets issued against the boot list and makes calls to the Parking # Division initiating the booting or towing procedure. ( Jj 3. Operates the booths in the Municipal Lot. 4. Closes the Municipal Lot with the issuing of after -hour envelopes. 5. Files the originals of the tickets issued that day. 6. Tabulates daily Municipal Lot receipts and after -hour envelopes. 7. Occasionally works in the shop to cover the telephone and the radio system. ACTIVITY GOAL: To provide a high level of parking enforcement, which in turn contributes to a better parking turnover in the metered area and the maintenance of high parking revenue. G1 ACTIVITY OBJECTIVES: 1. During the fiscal year, to maintain the level of coverage possible with a daily minimum of six attendants on duty (2 in Municipal Lot, 3 in CBD, and 1 in outlying area). 2. To maintain the level of revenue, through enforcement, to approximately the same as in FY78 ($300,000) _1 ACTIVITY MEASUREMENT: 1. Fiscal year comparison of the number of tickets issued and analyzing any changes. 2. FY comparison of the revenues. ACTIVITY ANALYSIS: Due to the continual change brought about by Urban Renewal, a drastic change in the duties and responsibilities of these activities could occur with the addition of ramps in the CBD. n -- -97- 111001 1 LI-110 97- 1110011LI4E0 BY JORPA MICR¢LAS CLDAN RAPIDS • DCS MOINES I i DECISION PACKAGE DATE: 11/18/77 DEPARTMENT: FINANCE I PREPARED BY: DON AKIN PARKING ENFORCEMENT LEVEL 1 OF 3 APPROVED BY: ROSEMARY VITOSH UNIT: ACTIVITY DESCRIPTION: RESOURCES DGET 1. Patrols the CBD issuing tickets to meter violations and illegal REQUIRED AL YEAR No. Personnel7 packers, both on -street and lots. 2. Prepares violation ticket books for daily use. personal Serv.178 3. Identifies vehicles in violation for booting or towing. 4. Operates booths in municipal lots. olmnoaities097 W85,3778O,975 5. Covers lunch and coffee breaks in Municipal Lot. erv. a Charges700 6. Files original copies of tickets issued that day. 7. Helps issue after -hour envelopes at Municipal Lot. 8. At times stay in shop to answer telephone and run radio. apital outlay0- 9. Tabulates and reconciles Municipal Lot receipts and after -hour envelopes. TOTAL ,975 ADVANTAGES/BENEFITS: level equal to the current level as long as no coverage to outlying areas is 1. Patrols area in CBD at a coverage provided (currently it is provided part of the time). 2. Meters and their enforcement provide for parking turnover. 3. Reduces illegal parking. 4. An attendant lot is more convenient for public use than a metered lot. future violations. 5. Booting or towing enables collection of outstanding fines and is a deterrent to OPTIONS: 1. Decrease hours of operation 2. Lessen coverage of CBD. 3. Not provide uniforms. 4. Revert to Police enforcement and chalking. CONSEQUENCES: There would be no enforcement of either parking meters or illegal parking. This would result in a great loss of revenue, no turnover in CBD parking, a breakdown in traffic control and a general chaotic situation. m M!001 clam By DORM MiCR+LAB MA11 RAPIDS • DES 1401111S I DECISION PACKAGE DATE: 11/18/77 DEPARTMENT: FINANCE PREPARED BY: DON AKIN UNIT: PARKING ENFORCEMENT LEVEL 2 OF 3 APPROVED BY: ROSEMARY VITOSN ACTIVITY DESCRIPTION: RESOURCES CURRENT BUDGET 1. By adding the additional parking attendant, it would improve REQUIRED FISCAL YEAR FISCAL YEAR enforcement by increasing coverage. No. Personnel 1 1 2. Reduction of some of the overtime paid to issue after -hour envelopes at Municipal Lot. Personal serv. 10,104 9,258 3. Provides coverage in outlying metered and illegal parking areas when total daily staffing is at six or more attendants. om,,,oaities 95 103 erv. a Charges 142 0 capital Outlay 0 0 TOTAL 10,341 9,361 ADVANTAGES/BENEFITS: 1. Better scheduling in all areas, especially relief periods. 2. Increase patrolling with better enforcement and deterrent of meter feeders leading to more turnover. 3. Provides same number of personnel as in FY 78. 4. Provides coverage in areas outside the CBD. OPTIONS: 1. Decrease coverage in CBD. 2. Eliminate operating the car in outlying areas. 3. Eliminate booting and towing. CONSEQUENCES: At this level, 3-4 attendants would be available daily to cover the CBD and outlying areas. Funding of Level 1 only would reduce the number to 2-3 attendants, and even lower at times due to vacations, absences and holidays. Would require more overtime pay to close Municipal Lot. Employee morale lowered due to problems in scheduling and pressures from the reduction of coverage. 14!001 ILMED BY JURM MICR+LA6 LLOnII RAPIDS • DES MOINES DECISION PACKAGE - • - +..._,.,.. DL DEPARTMENT: FINANCE DATE: PREPARED BY: DON AKIN UNIT, PARKING ENFORCEMENT LEVEL 3 OF 3 APPROVED BY: ROSEMARY VITOSH ACTIVITY DESCRIPTION: RESOURCES CURRENT FISCAL YEAR BUDGET FISCAL YEAR 1. Would perform the clerical duties such as filing tickets, tabulatin municipal lot receipts and after -hour envelopes and providing back -- up for telephone and radio coverage in the office, which would alio other personnel to spend more time on regular enforcement duties. jf 2. Would do Municipal Lot receipt tabulations. 3. Would assist Parking Supt. with scheduling. 4. Could more readily fill in for absent personnel, so as to not be short in enforcement. 5. Would assist in issuing after -hour envelopes in Municipal Lot. No• personnel 0 1 Personal Serv. 0 8,617 Commodities 0 388 er°• s Charges 0 p apital Outlay O 0 TOTAL 1 0 1 9,005 >I o ADVANTAGES/BENEFITS: 15 1. More consistent scheduling 2. Cut in overtime pay by increasing the number of personnel available to issue after -hour envelopes at the Municipal Lot. 3. Increased effectiveness of personnel 4. Allow Superintendent to spend less time on scheduling and clerical duties and more time on booting, towing, and assisting in parking ramp planning and their subsequent operation. "j OPTIONS: !I 1. Operate with only 8 persons in the same manner as at present. 2. Would guarantee more coverage in outlying areas. CONSEQUENCES: Less enforcement, less use of car in outlying area. I , I416R0f ILI.IED BY JORM MICR<�LA6 CLOAK RAPIDS • DES MOINES DEPARTMENT: FINANCE UNIT: PARKING ENFORCEMENT EXPENDITURE DETAIL CLASSIFICATION I r AUTHORIZED 5 BUDGET I FY 1978-1 FY 197-91 i I r PERSONAL SERVICES LEVEL 1: r Parking Enforcement Attendant r 7 6.i Overtime .. ,, . f U SUBTOTAL 7 7 l� � 1 4 $68,924 TOTAL 5,254 1 J LEVEL 2: ' r rl 1 $ 8,948 TOTAL 1 310 1 1 $ 9,258 I� II r� i r, i DEPARTMENT: FINANCE UNIT: PARKING ENFORCEMENT EXPENDITURE DETAIL CLASSIFICATION I tMPLOYEES AUTHORIZED I BUDGET FY 1978-1 FY 197-91 FY 1979 PERSONAL SERVICES LEVEL 1: Parking Enforcement Attendant 7 7 $68,724 Overtime SUBTOTAL 7 7 200 Health & Life Insurance $68,924 TOTAL 5,254 74$— 178 LEVEL 2: Parking Enforcement Attendant Health & Life Insurance 1 1 $ 8,948 TOTAL 310 1 1 $ 9,258 LEVEL 3: Parking Enforcement Attendant 0 1 $ 7,752 Health & Life Insurance 865 TOTAL 0 1 $ 8,617 -101- IAICROIILMED BY JORM MICR+LAB (LOAN RAPIDS • DES 1401NES CITY OF IOWA CITY CITY MANAGER'S i FY 1979 BUDGET RECOMMENDED FUNDING LEVEL DECISION PACKAGE SUMMARY TOTAL COSTS/LEVEL SERVICES 8 CHARGE! CAPITAL OUTLAY TOTAL FUND General PROGRAM administration FUNCTION — Finance ACTIVITY Rick Management LEVEL 1 LEVEL 2 LEVEL 3 LEVEL 4 TOTAL FY79 FY 78 108,547 108,547 96,400 108,547 108,547 96,400 0 1410011 WED BY JORM MICR�LAB CLDAR RAPIDS • ors MOINES 1 i I DEPARTMENT: FINANCE UNIT: RISK MANAGEMENT DECISION PACKAGE LEVEL I OF I The City of Iowa City's assets are covered under the following insurance policies. Annual premiums are noted beside each policy: BUDGET FY78 PROPOSED FY79 1) DATE: PREPARED BY: Jones APPROVED BY: Vitosh --- RESOURCES CURRENT REQUIRED FISCAL YEAR o. Personnel --- 1) Liability Insurance (excluding Transit) $18,000 $ 25,000 Personal Serv. --- Iowa Kemper Insurance Co. Commodities -- 2) Excess Overlay Indemnity 8,000 erv. s Charges 94,800 Aetna Life & Casualty 4,000 capital Outlay --- 3) Commercial Excess 12,000 --- TOTAL 94,800 4) Fire. Insurance Iowa Kemper Insurance Co. 20,000 23,200 5) Fire Insurance (Transit only) 5,000 1,022 Hawkeye-Security Insurance Co. 6) Professional Liability Ins. (Police only) 4,800 5,325 Nat'l. Sheriff's Assoc. 94,800 $108,547 The expenditures for the Risk Man ge ent�function Finance Department's are budgeted under Tort Liability, which is kept in the budget. 1410M ILME9 BY JO RM MIC R+L A B MA11 RAPIDS • BES 1101NES BUDGET FISCAL YEAR 108,547 DECISION PACKAGE RISK MANAGEMENT (CONT.) Explanation of increases (decreases) in annual premiums: 1) A 40% increase is expected, primarily due to the high number of accidents so far reported and a rate increase. 2) This decrease is due to overbudgeting in FY78. The annual premium for this insurance package is frozen at $4000 for FY79 and FY80. 3) The City presently does not have Basic Liability Insurance Coverage. Section 613A of the Code of Iowa serves as the "umbrella" for this risk with the City's insurance reserve providing the underlying coverage. 4) A 16% increase has been suggested for this coverage mainly due to a rate increase and the increase in the number of exposures. 5) This decrease is due to overbudgeting in FY78. The annual premium for this insurance package is frozen 0 at $1022 for FY79 and FY80. 6) An eleven percent increase is expected due mainly to a rate increase. The City is investigating wouldscover lallabilitprofessionalance Citywemployees the nasrwell oaslPoliceManaoffi ers. CitementA However, othisCilnsurancehhas not been placed. IeICROLILMED BY JURM MICR#LAB CLOAR RAPIDS • DES MOVIES I CITY OF IOWA CITY CITY MANAGER'S FUND General FY 1979 BUDGET RECOMMENDED FUNDING LEVEL PROGRAM —Administration DECISION PACKAGE SUMMARY FUNCTION _public Works TOTAL COSTS/LEVEL ACTIVITY _ public Works Administration TOTAL LEVEL 1 LEVEL 2 LEVEL 3 LEVEL 4 TOTAL FY79 FY 78 43,067 --- 43,067 41,258 350 500 850 1,050 2,550 2,190 4,740 4,573 45,967 2,690 48,657 1 46,881 MICRO[ ILMID BY DORM MICR+LAB I.LDAB RAPIDS • DES 140I14ES GOALS AND OBJECTIVES RIND General FUNCTION Public Works PIMRAM Administrative ACTIVITY Public Works Administration ACTIVITY DESCRIPTION: - The Public Works Administration provides management and direction to the divisions of Engineering, Street Maintenance, Traffic Engineering, Solid Waste, Equipment Services, Transit, Pollution Control, and Water. ACTIVITY GOAL: To provide Public Works services through the efforts of a well -motivated, efficient work force at a level of service desired by the City Council. ACTIVITY OBJECTIVES: o clange sc edule of division head meetings from random occurrence to bi-monthly meetings for idea and information exchange by July 1, 1978. 2. To change solid waste equipment from two man vehicles to one man vehicles to lower cost per ton for refuse collection by May, 1979. 3. To hold meetings for division employees on a quarterly basis for information exchange by July, 1979. 4. To provide educational opportunities for division heads for the purpose of upgrading skills in public communications, productivity, management/union relations, and ACTIVITY mEASWZDEX. technical aspects of Public Works. 1. Number of incidents of uncoordinated operations among Public Works divisions. 2. Calculate manhours per ton and dollars per ton of two man system vs. one man system. 3. Number of formal and informal grievances and complaints from employees compared to previous time spans. 4. Observe ability of division heads to respond to changing Public Works demands and conditions. ACTIVITY Traditionally, management decisions have always been based upon a large element of andeinterpreting einformation at of the ahave nts ireduced nreliance on. Today newsubjectivtechnoloe�judgmees in ntshinimag king decisions which allows managers to provide good service with reduced funds. Managers must obtain continuing education in the public works field to maintain this ability. -106- M;Clrcnluam BY JORM MICR+LAB UDNR RAPIDS • OLS MOVIES J DECISIC 'ACKAGE DATE: 1219177 B-2 DEPARTMENT: Public Works (Administration) PREPARED BY: Plastino UNIT: LEVEL OF Basic Management 1 2 APPROVED BY: Plastino ACTIVITY DESCRIPTION: This division consists of the Public Works Director and secretary. Public Works Administration includes all organization, planning, direction, coordination, and control functions in Public Works. Organization includes work assignments to various divisions in Public Works, defining who is responsible for work, setting up systems so tha it can be determined whether work has been done effectively and efficiently, setting up administrative systems such as landfill charge accounts, charge back systems, cooperative work arrangements between divisions, and policies for work programs such as paper pickup, metal recycling, etc. The Public Works Director also plans and coordinates physical improvements in the City such as streets, parking garages, Ralston Creek improvements, sewer facilities and other public facilitie Planning and implementation is also done for the improvements in operations RESOURCES REQUIRED CURRENT FISCAL YEAR BUDGET FISCAL YEAR No. Personnel 2 2 Personal Serv. 41,258 43,067 ommoaities 550 350 serv. 6 charges 2,683 2,550 capital Outlay 0 0 . TOTS 44,491 45,967 • ADVANTAGES/BENEFITS: 1 Level 1 will provide complete management of the eight Public Works Divisions encompassing 140 employees. OPTIONS: Responsibility for Public Works Divisions could be assigned to another department head or the eight division heads could respond directly to the City Manager. The current method of having eight division heads report to a single department head maybe the maximum span of control desirable. Transfer of the divisions to another department would cause the department head to have ten to 15 divisions reporting to a single individual. Combine position of City Engineer and Public Works Director - would result in failure to complete 30 to 50% of work duties and would result in severe work overload for the individual. CONSEQUENCES: Short range operations over a period of one to two months continue unaffected. Long range decisions on work priorities, manpower scheduling, division policies, citizen requests, coordination with citizen groups, progress of construction projects, and other work projects extending for more than a period of one to two months would be delayed or would cease. MI CiOI 1010 BY DORM MICR+LAB I,IJAII uAIIImS • DIS MOINES Decision Package Public Works Administration Level 1 of 2 Basic Management Activity Description Continued: to each of the various Public Works divisions, such as Street Maintenance, Refuse Collection, and Equipment Maintenance. Planning also includes improvement of the organization and better management and development of Public Works personnel. Direction involves taking ideas or concepts and turning them into specific job assignments, issuance of orders, assignments to division heads, and resolution of da to da the City, Public Works must be able to translate the wishes OfoPolilcy makers s. More tand han citizensainto tonrthePstreettaction. The Public Works Director coordinates various programs, organizational units, and individuals working on the common goaand ls of the City. This is done mainly by making sure all parties involved in a project know what is includencoordination betweenfStreetsnis and TrafficeEngineering;ous Massntities TransitiandlEquipment Division; the Ralston Creek Coordinating Committee and the City Council. Y given project. Examples m—' The Public Works Director controls the Public Works Department by reports and contact with division heads. Control involves measuring manhours per ton in Solid Waste, work output in the Streets Division, Transit passengers carried per mile in Mass Transit, etc. f NA�'4 if,Glh f t' I�iiif. [�NM:C�w YA [ � I MI CROI IUIED BY JORM MICR+LAB (I.OAR PAPIDS • DES MOINES DECISION PACKAGE DEPARTMENT: Public Works (Administration) PREPARED BY: y UNIT: Travel and Educational Expenses LEVEL 2 OF 2 APPROVED BY: ACTIVITY DESCRIPTION: RESOURCES CURRENT BUDGET Provides travel and education expenses for Public Works Director. REQUIRED FISCAL YEAR FISCAL YEAR •.�Ic.,.r. �; �.� �_:, 1. J °.:�'/"...: No. Personnel Personal Serv. ountoaities 500 500 erv. a Charges I 1,890 2,190 apital Outlay TOTAL 2,390 2,690 ADVANTAGES/BENEFITS: The educational and travel expenses are considered critical to continued high performance Director. Various of the Public Works seminars and workshops provide the Director with timely, practical day operations. Most seminars also present results of research finding important knowledge to use ..: in day to and developments in Public Works. OPTIONS: Have employee pay for educational and travel expenses. CONSEQUENCESt Slow loss of professional education by the Public Works expenses for the Director. it is felt that deletion of educational and travel Public Works Director would result in a Department. deterioration in long term management of the Public Works 14ICP01 ILK0 by JORM MICR+LAS ELUNt PMIDS • DES 140114ES DEPARTMENT Public Works UNIT Travel & Educational ExpenseE EXPENDITURE DETAIL CLASSIFICATION EMPLOYEES AUTHORIZED BUDGET FY 1978 FY 1979 FY 1979 PERSONAL SERVICES LEVEL 1: Director of Public Works Secretary Overtime SUBTOTAL Health and Life Insurance TOTAL 1 1 2 -110- 141CROEILMED BY JORW MIC.R+LA6 MAR RAPIDS • DES I401NES $30,216 10,632 47 $41,265 1,802 3,06 .I 3i3 1 r I I �n Li 1 � rl LJ 1 L I r-, y � ♦.d I J DEPARTMENT Public Works UNIT Travel & Educational ExpenseE EXPENDITURE DETAIL CLASSIFICATION EMPLOYEES AUTHORIZED BUDGET FY 1978 FY 1979 FY 1979 PERSONAL SERVICES LEVEL 1: Director of Public Works Secretary Overtime SUBTOTAL Health and Life Insurance TOTAL 1 1 2 -110- 141CROEILMED BY JORW MIC.R+LA6 MAR RAPIDS • DES I401NES $30,216 10,632 47 $41,265 1,802 3,06 I CITY OF IOWA CITY FUND General FY 1979 BUDGET CITY MANAGER'S PROGRAM Administrat on DECISION PACKAGE SUMMARY RECOMMENDED FUNDING LEVEL TOTAL COSTS/LEVEL FUNCTION Public works i ACTIVITY Government But to s COMMODITIES SERVICES 8 CHARGE! TOTAL LEVEL 1 LEVEL 2 LEVEL 3 LEVEL 4 TOTAL FY79 FY 78 11,204 --- 11,204 23,117 5,060 --- 5,060 4,850 58,490 600 59,090 46,229 --- 2,100 2,100 3,200 74,7542,700 77,454 77,396 MICROFILMED BY JORM MICR¢LA6 U.DAR RAPIDS - DES MOINES 0 GOALS AND OBJECTIVES RIND General FUNCTION Public Works PROGRAM Administration ACTIVITY Government Buildings ACTIVITY DESCRIPTION: The Government Buildings activity provides complete services for maintenance and repair of the Civic Center (excluding the Fire Department), and cleaning of the Davis Building areas leased by the City. ACTIVITY GOAL: To provide a satisfactory and economical level of repair and maintenance to the Civic Center and Davis Building. ACTIVITY OBJECTIVES: 1. To promote high morale for the custodian in order to decrease rapid turnover. 2. Develop an evaluation form for checking the effectiveness of the janitorial service. 3. Ree�velo a syste for stocking of cleaning and general maintenance supplies ACTIVITY�ed needs due to janitorial service. 1. Lower turnover rate of employees. 2. Constant level of cleaning performance form janitorial service. 3. Reduction of wasted cleaning supplies and a more efficient use of storage space ACTIVITY ANALYSIS: -112- 11KRDIILMED BY JURM MICR+LAO CLOAK RAPIDS - DES MOINES n 4 i.J \ 4 J b GOALS AND OBJECTIVES RIND General FUNCTION Public Works PROGRAM Administration ACTIVITY Government Buildings ACTIVITY DESCRIPTION: The Government Buildings activity provides complete services for maintenance and repair of the Civic Center (excluding the Fire Department), and cleaning of the Davis Building areas leased by the City. ACTIVITY GOAL: To provide a satisfactory and economical level of repair and maintenance to the Civic Center and Davis Building. ACTIVITY OBJECTIVES: 1. To promote high morale for the custodian in order to decrease rapid turnover. 2. Develop an evaluation form for checking the effectiveness of the janitorial service. 3. Ree�velo a syste for stocking of cleaning and general maintenance supplies ACTIVITY�ed needs due to janitorial service. 1. Lower turnover rate of employees. 2. Constant level of cleaning performance form janitorial service. 3. Reduction of wasted cleaning supplies and a more efficient use of storage space ACTIVITY ANALYSIS: -112- 11KRDIILMED BY JURM MICR+LAO CLOAK RAPIDS - DES MOINES n DECISIf PACKAGE DEPARTMENT: Public Works UNIT: Government Buildings LEVELOF 1 3 ACTIVITY DESCRIPTION: This basic level of service assumes no use of the Davis Building and full year occupancy of one floor of the U Smash Em building. Also included in Level 1 is a conversion from a total "in-house" house- keeping staff to one full-time employee and a janitorial service. Also included in Level 1 is the anticipated utilities cost for both the Civic Center and the U Smash Em building along with the anticipated price increases. This funding level provides: - Cleaning service for the Civic Center and U Smash Em building. - Minor maintenance repairs to both buildings (by staff); and - An allowance for repairs by contractors. IADVANTAGES/BENEFITS: Provides basic housekeeping service. OPTIONS: i DATE: 11-8'77 PREPARED BY: Eugene A. Dietz APPROVED BY: Richard J. Plastino RESOURCES REQUIRED Personnel During the last half of FY78, a six month contract will be used to try a jar If found to be objectionable, staff could be hired to fulfill this function. CONSEQUENCES: roximately 50% of evel llocatefr utilities iispdesignated for one Lstaff lmember nandsaaJanitorialoservice; the(balancetcon maintenance contracts, etc. The buildings could not function if these items IA:CBOf ILII[° BY DORM MICR+LAB I.LdNt DAPIDS • Dr.S 110114Cs CURRENT f BEET FISCAL YEAR I FISCAL YEAR DECISIP"- PACKAGE DEPARTMENT, Public Works UNIT` Government Buildings LEVEL 2 of 3 ACTIVITY DESCRIPTION: This level provides the following capital outlay items: - roof repairs to Civic Center (spot repairs for leaks). - Vacuum cleaner replacement. DATE: 11/8/77 PREPARED ey, Eugene A. Dietz APPROVED By.Richard Richard J. Plastlno RESOURCES CURRENT REQUIRED SCDGET FISCAL YEAR FISCAL YEAR ). Personnel ,rsonal Serv. _ �nmodities _ rv. i Charges - 600 pital Outlay f 3,200 2,100 ; _ TOTAL ADVANTAGES/BENEFITS: 3.2002,%OO a ' I Preventative maintenance by performing roof repairs will circumvent the need for more major repairs in the future OPTIONS; CONSEQUENCES, Failure to fund this level will only prolong some of the basic items that are desirable for building maintenance and upgrading. 1,;CkOIILM1O BY JURM MICR+LAB (I. DAR PAPIDS • DES MOINES DECISIC 'ACKAGE OPTIONS: Prioritize the items and fund to a certain level each year; i.e., $15-20,000 per year each year until repairs are under control. CONSEQUENCES: Each year the list of maintenance deficiencies will increase. Many of the items will continue to deteriorate to the point that a much larger sum of money will be required to make the needed repairs. Although the building is only approximately 15 years old, some of the items suggest a prolonged lack of consideration that will reduce the useful life of the facility. ( 141 Cm Of ILNLD BY JURM MICR+LAB QW4 RAPIDS • KS WINES DATE: 12/12/77 DEPARTMENT: Public Works PREPARED BY: Eugene A. Dietz UNIT: Government Buildings LEVEL 3 OF 3 APPROVED BY: Richard J. Plastino ACTIVITY DESCRIPTION: This level will provide the following building maintenance items and RESOURCES CURRENT BUDGET are listed in priority by Civic Center area and by Police Dept.: REQUIRED FISCAL YEAR FISCAL YEAR 1. Re -key Civic Center Civic Center: $ 2• Remodel janitor's closet and purchase new furniture. 3• 600 700 No. Personnel _ Personal Serv. - - Remodeling men's restroom (floors, walls, sinks, doorways for future handicapped access). omnoaities - - 7,000 4• Completely remodel employees lounge. 3 200 6• Resurface lobby and Council Chamber floors (grind & reseal). 6• 5,000 erv. & Charges - i proveI.A. system in Council Chambers. 7. lir han dryers for restrooms 500 apital Outlay Police Area - 900 - 33,200 1. Replace lighting and add receptacles. $5,000 2. Replace ceiling panels. 4,000 TOTAL 3. Replace vinyl tile in hall and stairway. 1 000 _ 33,200 4. Replace plumbing fixtures in cells. 2,500 5. Replace deteriorated paneling. 200 ^ 6. Paint stairway and lower level. 600 7. Finish carpeting the upper level. 2,000 ADVANTAGES/BENEFITS: Most items will provide needed maintenance to the building that must cannot be deferred indefinitely, be done now or in the future. The items OPTIONS: Prioritize the items and fund to a certain level each year; i.e., $15-20,000 per year each year until repairs are under control. CONSEQUENCES: Each year the list of maintenance deficiencies will increase. Many of the items will continue to deteriorate to the point that a much larger sum of money will be required to make the needed repairs. Although the building is only approximately 15 years old, some of the items suggest a prolonged lack of consideration that will reduce the useful life of the facility. ( 141 Cm Of ILNLD BY JURM MICR+LAB QW4 RAPIDS • KS WINES i DEPARTMENT: PUBLIC WORKS UNIT: GOVERNMENT BUILDINGS J EXPENDITURE DETAIL CLASSIFICATION EMPLOYEES AUTHORIZED BUDGET FY 1978 FY 1979 FY 1979 6000 PERSONAL SERVICES Level I: Maintenance Worker III 1 1 $10,888 Maintenance Worker I 1 0 SUBTOTAL T $10,386 Health and Life Insurance = — TOTAL $11,204 Level II and III: None CAPTIAL OUTLAY: LEVEL II: Roof repairs $ 1,500 Vacuum 600 TOTAL LEVEL III: Re -key Civic Center s 1 Air hand dryers Remodel janitor's closet & purchase new furniture i a J I u Completely remodel employees 5,000 Resurface lobby & Council Chamber floors 500 Improve P.A. system in Council Chambers (PD) 5,000 Replace lighting & add receptacles 4,000 1 \ 1,000 Replace plumbing fixtures in cells (PD) 2,500 200 Replace deteriorated paneling (PD) 600 Paint stairway & lower level (PD) level (PD)TOTAL 2,000 Finish carpeting the upper i Li J EXPENDITURE DETAIL CLASSIFICATION EMPLOYEES AUTHORIZED BUDGET FY 1978 FY 1979 FY 1979 6000 PERSONAL SERVICES Level I: Maintenance Worker III 1 1 $10,888 Maintenance Worker I 1 0 SUBTOTAL T $10,386 Health and Life Insurance = — TOTAL $11,204 Level II and III: None CAPTIAL OUTLAY: LEVEL II: Roof repairs $ 1,500 Vacuum 600 TOTAL LEVEL III: Re -key Civic Center $ 600 900 Air hand dryers Remodel janitor's closet & purchase new furniture 700 Remodel men's restroom lounge 7,000- 3,200 Completely remodel employees 5,000 Resurface lobby & Council Chamber floors 500 Improve P.A. system in Council Chambers (PD) 5,000 Replace lighting & add receptacles 4,000 Replace ceiling panels (PD) Replace vinyl tile in hall & stairway (PD) 1,000 Replace plumbing fixtures in cells (PD) 2,500 200 Replace deteriorated paneling (PD) 600 Paint stairway & lower level (PD) level (PD)TOTAL 2,000 Finish carpeting the upper 33,200 -116- 14: CROS L14E0 BY JORM MICR +LAB C OAR RAPIDS • DES 1401NES tit^ _ ."1. • .. . ��t: __ �_ GENERAL COMMUNITY DEVELOPMENT PROGRAM SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Personal Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ 73,655 $ 120,074 $ 18,558 $ 250,980 $ 308,491 105,257 108,500 17,562 11,796 10,945 -- -- 8,100 $ 384,744 $ 436,887 $ 282,908 $ 459,483 9,199 17,020 31,061 I _ 15,157 9,275 $ 338,325 i $ 120,074 $--1&558 `I J GENERAL COMMUNITY DEVELOPMENT PROGRAM SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Personal Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ 73,655 $ 120,074 $ 18,558 $ 250,980 $ 308,491 105,257 108,500 17,562 11,796 10,945 -- -- 8,100 $ 384,744 $ 436,887 $ 282,908 $ 459,483 9,199 17,020 31,061 52,625 15,157 9,275 $ 338,325 $ 538,403 $ 120,074 $--1&558 -117- M:CROr ILME0 BY JORM MICR¢LAB CIDAN RAPIDS • DES MOINES COMMUNITY DEVELOPMENT PROGRAM COMMENTS PLANNING AND PROGRAM DEVELOPMENT The change in the name of the Department of Community Development and the reorganization of the budget reflect the changing function resulting pri- marily from the creation of the Department of Housing and Inspection Ser- vices and the projected completion of the comprehensive plan before the beginning of FY 79, The department budget includes four units; i.e., department administration, Plan administration, development programs and Community Development Block Grant programs. As most of the staff in this department will be working in several program areas, the proposed budget outlines the personnel allo- cations. In addition, because more personnel in this department were funded from federal funds (comprehensive plan) in FY 78, a comparison of personnel by funding sources is provided. As the City Council has previously approved the Community Development Block Grant program for FY 79, this commentary will not refer to personnel funded from that source. 2 in The recommended budget for FY 79 provides for the funding of levels 1 and level a2; levelstI ande2cinddevelopmentadditional progremsngadditional nnel excludoriginally ited in personnel originally requested in ministration. level 2; and levels I and 2 in plan ad - In FY78 City funds provided for 5 1/2 personnel in this department. The approval of the recommended levels will provide for 6 personnel to be funded with City funds in FY 79. This slight increase is recommended because of extensive development activity and the need to integrate the comprehensive Plan with the current planning efforts. Also, there have been occasions when the Planning and Zoning Commission really needed more current planning assistance. Included in the development unit is the economic development function. All other levels within the department are not recommended for funding because they represent lesser priorities and because of a lack of funds. ENGINEERING Funding of levels 1 and 2 in the engineering function will continue the present level of service. The purchase of a replacement survey truck which was requested in Level 2 has been postponed by transfer to Level 3: The funding of the Level'3 is not desirable with the limited funds available. -718- w:crorii.luo BY JURM MICR+LAS AJAR RAPIDS • PLS I40I14CS i i COMMUNITY DEVELOPMENT PROGRAM COMMENTS PLANNING AND PROGRAM DEVELOPMENT The change in the name of the Department of Community Development and the reorganization of the budget reflect the changing function resulting pri- marily from the creation of the Department of Housing and Inspection Ser- vices and the projected completion of the comprehensive plan before the beginning of FY 79, The department budget includes four units; i.e., department administration, Plan administration, development programs and Community Development Block Grant programs. As most of the staff in this department will be working in several program areas, the proposed budget outlines the personnel allo- cations. In addition, because more personnel in this department were funded from federal funds (comprehensive plan) in FY 78, a comparison of personnel by funding sources is provided. As the City Council has previously approved the Community Development Block Grant program for FY 79, this commentary will not refer to personnel funded from that source. 2 in The recommended budget for FY 79 provides for the funding of levels 1 and level a2; levelstI ande2cinddevelopmentadditional progremsngadditional nnel excludoriginally ited in personnel originally requested in ministration. level 2; and levels I and 2 in plan ad - In FY78 City funds provided for 5 1/2 personnel in this department. The approval of the recommended levels will provide for 6 personnel to be funded with City funds in FY 79. This slight increase is recommended because of extensive development activity and the need to integrate the comprehensive Plan with the current planning efforts. Also, there have been occasions when the Planning and Zoning Commission really needed more current planning assistance. Included in the development unit is the economic development function. All other levels within the department are not recommended for funding because they represent lesser priorities and because of a lack of funds. ENGINEERING Funding of levels 1 and 2 in the engineering function will continue the present level of service. The purchase of a replacement survey truck which was requested in Level 2 has been postponed by transfer to Level 3: The funding of the Level'3 is not desirable with the limited funds available. -718- w:crorii.luo BY JURM MICR+LAS AJAR RAPIDS • PLS I40I14CS r 5) I!! HOUSING AND INSPECTION SERVICES Certain personnel within the Department of Housing and Inspection Services are financed partly through the Community Development Block Grant program. As that program previously was approved by the City Council, this budget includes funding only within the General Fund. It is noted where personnel are financed partly from other than general fund sources. Approval of levels 1 and 2 in both housing and building inspection continues the current level of service. The other levels are not recommended for funding because of a lack of funds. -119- MICR011 L14CO BY JORM MICR¢LAB LLOAR RAPIDS • DES MOINES 6! i 1° �l J HOUSING AND INSPECTION SERVICES Certain personnel within the Department of Housing and Inspection Services are financed partly through the Community Development Block Grant program. As that program previously was approved by the City Council, this budget includes funding only within the General Fund. It is noted where personnel are financed partly from other than general fund sources. Approval of levels 1 and 2 in both housing and building inspection continues the current level of service. The other levels are not recommended for funding because of a lack of funds. -119- MICR011 L14CO BY JORM MICR¢LAB LLOAR RAPIDS • DES MOINES 6! 1° �l J HOUSING AND INSPECTION SERVICES Certain personnel within the Department of Housing and Inspection Services are financed partly through the Community Development Block Grant program. As that program previously was approved by the City Council, this budget includes funding only within the General Fund. It is noted where personnel are financed partly from other than general fund sources. Approval of levels 1 and 2 in both housing and building inspection continues the current level of service. The other levels are not recommended for funding because of a lack of funds. -119- MICR011 L14CO BY JORM MICR¢LAB LLOAR RAPIDS • DES MOINES CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Persona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE GENERAL COMMUNITY DEVELOPMENT PLAN & PROGRAM DEVELOPMENT FUNCTION ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 $ 15,970 $ 29 769 $ 46678 $ 589 $ 105,326 $ 183,450 16,000 16,085 10,700 10,000 5,638 $ 22,312 g 132, 026 $ 193,450 I w $ 127,670 �1 (829) w 4,775 �i 425 37,800 $_36z111 $ 148.935 $_146.772 8 29_ 7_ 69 _ $— 46678 — $ _ �r i , /f r s I 11 V CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Persona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE GENERAL COMMUNITY DEVELOPMENT PLAN & PROGRAM DEVELOPMENT FUNCTION ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 $ 15,970 $ 29 769 $ 46678 $ 589 $ 105,326 $ 183,450 16,000 16,085 10,700 10,000 5,638 $ 22,312 g 132, 026 $ 193,450 I $ 38,262 743 $ 127,670 $ 104,197 (829) 4,850 15,990 4,775 (2,065) 425 37,800 $_36z111 $ 148.935 $_146.772 8 29_ 7_ 69 _ $— 46678 — $ _ -120- WICI10EILMED BY JuRM MICR+LAB LLDAR RAPIDS • DES M0114ES CITY OF IOWA CITY FY 1979 BUDGET CITY MANAGER'SFUND General PROGRAM DECISION PACKAGE SUMMARY RECOMMENDED FUNDING LEVEL Conmunity De_ve opment .. I TOTAL COSTS/LEVEL FUNCTION P ann ng an ro-P gram PERSONAL S'. COMMODITIE! SERVICES 8 ACTIVITY _ Administration CAPITAL OUT TOTAL 141 CPO[ IWED OV JoRM MICR+LAB LI DNl RAPIDS • DES MOPIES W GOALS AND OBJECTIVES ,I FUND GENERAL FUNCTION PLANNING 8 PROGRAM DEVELOPMENT " PROGRAM COtM1UNITY DEVELOPMENT ACTIVITY ADMINISTRATION „ ACTIVITY DESCRIPTION: To provide basic administrative direction and leadership to the department and to coordinate the various programs and activities of the denartment with one another and with the activities of other City departments as well as providing communication w and liaison between the department and the City Council, City Manager and the community. ACTIVITY MEASUREMENT: R1 1) Activity and program progress or completion by dates listed in departmental decision units. 2) Completion of all assigned projects on schedules prescribed by the City Manager. .� 3) Submission of all federal and state grant applications within prescribed time schedules. 4) A low number of audit findings or exceptions. 5) Council adoption of an economic development program. -122- IAICP0111.14CU BY JURM MICR+LAB H DAR PAP10S • US 11010CS ACTIVITY GOAL: To provide an effective level of administration of all departmental programs and activities so as to maximize their impact upon the physical, economic, and social development of the community. To provide the City Council and City Manager with information and analyses which will enable the formulation of sound policy development and program execution. To implement the Comprehensive Plan. ACTIVITY OBJECTIVES: 1) To enable all decision units within the department to meet their objectives as enumerated in their decision packages. " 1 2) To foster a higher level of supervisory and administrative performance by .r all division heads. 3) To identify and obtain additional federal and state funding. ., 4) To ensure that all federal program requirements are met in a timely manner. 5) To facilitate activities which will enhance the local tax base. 6 To facilitate the completion of the Iowa City Senior Center. 7 To provide for effective implementation of the Comprehensive Plan. 8) Coordination of State and Federal programs. , 9 To efficiently prepare, research and background reports and analyses for various ad hoc projects as assigned by the City Manager or as requested by boards, commissions, or the City Council. 10) Coordinating plans and policies with adjacent local units of government. 11) Maintaining liaison with communith organizations. 12) To provide graphic support for the department of Planning and Program Development and other City departments. M„ ACTIVITY MEASUREMENT: R1 1) Activity and program progress or completion by dates listed in departmental decision units. 2) Completion of all assigned projects on schedules prescribed by the City Manager. .� 3) Submission of all federal and state grant applications within prescribed time schedules. 4) A low number of audit findings or exceptions. 5) Council adoption of an economic development program. -122- IAICP0111.14CU BY JURM MICR+LAB H DAR PAP10S • US 11010CS GOALS AND OBJECTIVES FUND GENERAL -2- FUNCTION PLANNING & PROGRAM DEVELOPMENT PROGRAM COMMUNITY DEVELOPMENT ACTIVITY ADMINISTRATION ACTIVITY MEASUREMENT: 6) Remodeling of the Senior Center within the prescribed time schedule and formulation of programs and activities by the time of completion of the construction activities. 7) To facilitate the amendment of all codes and ordinances in a manner consistent with the Comprehensive Plan, by March 31, 1979. 8) Adoption of policies and programs consistent with the provisions of the Comprehensive Plan. ACTIVITY Y�YSIS: The Department of Planning and Program Development is involved in a variety of complex and interrelated activities which have the potential to enhance the physical environment of the community, add to the City's tax base, provide services background ninformation d a ywhich for twill he lenable derly rthe dCity Council, ents and �CitynManagerde aalsisaand nd other City departments to most efficiently expend the limited amount of financial resources available in meeting the priority needs of the community. Because of the complex interrelationships between the varied programs of the department, an extensive level of coordination and supervision is necessary if these programs are to be accomplished in an efficient manner. -123- PICR01 Iudf.D BY JuRM MICR+LA9 CLOAR RAPIDS • DES 140InES 0 I, i i i=+ �.a r E 1 -I l 66 I� (6611 lyl I I GOALS AND OBJECTIVES FUND GENERAL -2- FUNCTION PLANNING & PROGRAM DEVELOPMENT PROGRAM COMMUNITY DEVELOPMENT ACTIVITY ADMINISTRATION ACTIVITY MEASUREMENT: 6) Remodeling of the Senior Center within the prescribed time schedule and formulation of programs and activities by the time of completion of the construction activities. 7) To facilitate the amendment of all codes and ordinances in a manner consistent with the Comprehensive Plan, by March 31, 1979. 8) Adoption of policies and programs consistent with the provisions of the Comprehensive Plan. ACTIVITY Y�YSIS: The Department of Planning and Program Development is involved in a variety of complex and interrelated activities which have the potential to enhance the physical environment of the community, add to the City's tax base, provide services background ninformation d a ywhich for twill he lenable derly rthe dCity Council, ents and �CitynManagerde aalsisaand nd other City departments to most efficiently expend the limited amount of financial resources available in meeting the priority needs of the community. Because of the complex interrelationships between the varied programs of the department, an extensive level of coordination and supervision is necessary if these programs are to be accomplished in an efficient manner. -123- PICR01 Iudf.D BY JuRM MICR+LA9 CLOAR RAPIDS • DES 140InES 0 UECISION YACIUwc 141 C1401 11.110 BY JURM MICROLA9 (A JAII RAPIDS • DCS 1401NCS y+V 111 DEPARTMENT: Planning and Program Development PREPARED BY: Dennis Kraft UNIT: Administration LEVEL 1 OF 3 APPROVED BY; ACTIVITY DESCRIPTIONt RESOURCES CURRENT BUDGET --Provides basic administrative direction to department. REQUIRED FISCAL YEAR* FISCAL YEAR* --Coordinates various programs within department. --Provides necessary personnel and financial administration. No. Personnel --Provides coordination with other City departments. --Provides direction and support for federal programs such as Urban Personal Serv. 33,800 31,906 Renewal and coordination with non-federal projects, as well as Commodities 4,400 1,200 coordination with the private sector and the University of Iowa. --Provides direction for economic development of Iowa City and linkage Serv. & Charges 9,800 5,350 to other City programs. --Provides for coordinated dissemination of information to City Council, Capital Outlay 425 commissions and the public. --Provides for interdepartmental coordination of various Community Development Block Grant (CDBG) programs. TOTAL 48, 425 --Provides for coordination of plans and policies with adjacent units of 38,456 _local goyernment. ADVANTAGES] ENEFITS: Provides coordination among the various programs and divisions of the department. Will enable department to meet report requirements of federal programs. Will also allow for coordination of capital improvements projects between various City departments and a flow of information to the City Council, the public, various boards and commissions, the University of Iowa administration and other public entities. This decision unit also has the responsibility of directing the flow of information to the community on the contents of the Comprehensive Plan, downtown redevelopment, and other major federal programs such as the Senior Center. OPTIONS: (lire a consultant to assume a greater level of responsibility for federal funding solicitation and program coordination. Assign other departments additional responsibilities in the areas of administration, support and coordination. Utilize more local and fewer federal dollars to accomplish programs and other activities. Allow each City department to prepare its own capital program requests and allow the City Council to analyze and evaluate the merits of each proposal. Seek fewer federal funds and therefore minimize the need for the assembly and analysis of data which are required for success- ful competition in this area. CONSEQUENCES: A lack of coordination of departmental activities will result in less efficient utilization of staff resources, a greater level of frustration experienced by departmental personnel. A lack of inter -departmental coordina- tion will result in a waste of financial resources. The receipt of fewer federal funds will result in either the utilization of more local tax monies or the implementation of fewer projects and other activities. *The positions of Director and Secretary are funded 3/4 Inrni and lin r,.a,.__1 141 C1401 11.110 BY JURM MICROLA9 (A JAII RAPIDS • DCS 1401NCS DECISION PACKAGE DEPART14ENTI Planning and Program Development -' DATE: 11/18/77 PREPARED BY; SIT` Administration Dennis Kraft LEVEL 2 OF 3 APPROVED BY: ACTIVITY DESCRIPTIONI --Provides for an efficient level of clerical support for all mental administrative functions. MCoffnodities ES CURWF --Provides depart -D FISCA for adequate level of clerical support mental Programs by funding part Of t pol.for various depart- nel --Provides for technical/supervisory trainingfordivision heads and erv. some other Professional staff. --Allows for 1 member of Planning and Zoning to learn more about Con- temporary Tanning procedures and Concepts. s --Provides ap *mechanism for liaison with conmamit or Y l,.mizations. arges * tlay *All staff federally funded in 1778 I TOTAL 6 575 -' ADVANTAGES/BENEFITS: This level la support would provide clerical support which would ensure that all routine clerical %n administrative responsibilities relating to payroll that an adequate level of support would also be • record keeping, Adjust- ment. The finding of a provided to thePlanning andoZoning Commission rand the Board of Adjust - g part of the typiuld be carried ng timely manner and economic development, YP g Pool would enable the reports and other written communications including procedures p y, Plan administration, Capital Improvements Programming, professionalpstafftwoulduproduce anbetterted aclevelrivitieOf vice occur. Cit ened commission members will have the capability of makinto theg Technical and .,more efficient training supervisory/ City Council in a more efficient manner. More enlight- g more sound recommendations to the Cit ���OPTIONSe `"--------�._.._. y Council. Clerical Support—' could be funded entirely from the City administrative budget and the Personnel Office could perform all Payroll/record keeping tasks, Commission members could finance their own technical training and Cit • expenses. The department could Provide briefer analyses of subdivision plats and zoning ordinance amendments. A consultant could be assigned Provide fewer reports and less written commentary on assigned responsibilities on various Y -related travel share of the financial responsibilTt such as hnical economic and professional Department and CTt fined projects and could also y P Department and division heads could expenses. share Ptraining greater y -related travel expenses• ten s; and hetC City Council andreommissionsclessninformationtuponlwl:ich adecisions. Professional ess of contemporary administrative and technical concepts andto Periodically completed in a timely manner thereby evel of service and also possibly increasing Y giving ould be ser Practices staff will have less aware - s PPY with extended review and processing schedules. Commissiontmembersewould Possibly producing a ec��l 6 tllc level of staff frustration. file public, and srecificallyl lower quality P developers, make less enlightened IAICPOI ILIAL!) BY JURM MICROLAS UON( "Ail I ns • DES MOINES DECISION PACKAuE DEPARTMENT: Planning and Program Development PREPARED BY: Dennis Kraft UNIT: Administration LEVEL 3 OF 3 APPROVED BY: ACTIVITY DESCRIPTION: --Hire a consultant to assist in the establishment of an accelerated program for data processing of comprehensive plan, zoning, and other land use and tax information. --Provide for additional staff supervisory and technical training. --Provides for additional P $ Z travel/training. --Provides for more complete and accurate report preparation in a more efficient manner. --:lire consultant to perform preliminary archeological and historical research for new Napoleon Park. --Provides graphics support to the department and other City departments. --Provides the capability to perform a variety of ad hoc research pro projects and analysis as requested by the City Council, City Manager, and boards and Commissions. RESOURCES REQUIRED CURRENT FISCAL YEAR BUDGET FISCAL YEAR No. Personnel 0 1 Personal Serv. 0 17,959 Commodities 0 450 Serv. 6 Charges 0 23,650 Capital Outlay 0 0 TOTAL 0 42,059 ADVANTAGES/BENEFITS: Plan and land use information would be stored and retrieved in a more efficient manner, thereby resulting in more complete report preparation and in commissions, boards and the City Council having the advantage of additional information upon which to base decisions. At the present time assembly of land use and land ownership information is a complex, costly and time consuming process which involves gathering information from various places in both the Civic Center and the John- son County Courthouse. Council members, board acid commission members and City staff will have the advantage of a greater level of specific information upon which to base decisions. Additional staff training will result in a more efficient level of performance by division heads, n�1 rofeas'o �7 s ,i f. Historic research will result in authenic recreation of Napoleon town site. r. hits su ort wll bc� rovldste0 for i(.i OPTIONS: Assign 'other City staff the responsibility of creating a land use and tax data processing system. Have another department assume the responsibility for staff supervisory training. Prepare less detailed staff reports using a less specific information base. City staff could perform limited historical/archeological research in co junction with University faculty. Graphics services could be purchased from outside sources, or performed i.ndepenc)nently by each City department. CONSEQUENCES: Assembly of land use information will continue to be an arduous and inefficient process and many de- isions will be made using less information because of the inability to readily obtain this data. Division head upervisory skills will remain at a less than optimal level. Commission members will not have the benefit of up-to-date Information and programming concepts. Lack of valid research will result in an inability to restore and recreate the old Napoleon town site. 14:00F ILMED BY JORM MICR4LAB QJN4 PAPIDS • DCS M0114CS CLASSIFICATION PERSONAL SERVICES LEVEL 1: Director Secretary Overtime SUBTOTAL Health & Life Insurance TOTAL LEVEL 3: Senior Planner Technical Assistant Overtime SUBTOTAL Health & Life Insurance TOTAL *Federal Funding FY78 EXPENDITURE DETAIL 3/4 3/4 N_ -127- 3/4 3/4 w;CRO IILMED BY J O RM MIC R+L A B CLDNI RAPIDS • DES MINES DEPARTMENT COMMUNITY DEVELOPMENT UNIT ADMINISTRATION BUDGET FY 1979 $20,988 9,369 200 30,557 1,349 31,906 $10,206 6,244 600 17,050 909 17,959 i 1 , 7 E I.� 3 I t i `I r n I ,I �I r U i I CLASSIFICATION PERSONAL SERVICES LEVEL 1: Director Secretary Overtime SUBTOTAL Health & Life Insurance TOTAL LEVEL 3: Senior Planner Technical Assistant Overtime SUBTOTAL Health & Life Insurance TOTAL *Federal Funding FY78 EXPENDITURE DETAIL 3/4 3/4 N_ -127- 3/4 3/4 w;CRO IILMED BY J O RM MIC R+L A B CLDNI RAPIDS • DES MINES DEPARTMENT COMMUNITY DEVELOPMENT UNIT ADMINISTRATION BUDGET FY 1979 $20,988 9,369 200 30,557 1,349 31,906 $10,206 6,244 600 17,050 909 17,959 i CITY OF IOWA CITY FY 1979 BUDGET CITY MANAGER'S FUND General DECISION PACKAGE SUMMARY RECOMMENDED FUNDING LEVEL PROGRAM —Pommoni v .0eyelopment TOTAL COSTS/LEVEL FUNCTION PERSONAL Sl COMMODITIES SERVICES & co CAPITAL OUTI .. mlv�...... . ..11 NCROFILMED BY JORM MICR+LAB CLDAR RAPIDS - DES MINES FUND GENERAL PROGRAM COMMUNITY DEVELOPMENT GOALS AND OBJECTIVES FUNCTION PLANNING & PROGRAM DEVELOPMENT ACTIVITY PLAN ADMINISTRATION ACTIVITY DESCRIPTION: To implement (interpret, apply, amend, and update) the comprehensive plan and other related plans and policies. ACTIVITY GOAL: 1) To monitor and evaluate development activities in relation to the comprehensive plan. 2) To develop, in conjunction with the Planning and Zoning Commission, appropriate amendments to the comprehensive plan and implementation ordinances. 3) To provide technical assistance to the City Council, City Manager, boards, commissions, and other departments. ACTIVITY OBJECTIVES: 1) To review, analyze and prepare recommendations on all applications submitted for rezoning, subdivision, site plan and variance approval whether development proposals complement or conflicw'ththekcomprehensivenplan. 2) To prepare appropriate amendments to the comprehensive plan and implementation ordinances to reflect any changes in the City Council's development policies with respect to new developments or a misunderstanding of the implications of the plan upon adoption. evelo 3) To impactiaodevelopmentnmaychaveties uponitheucomprehensiveiplan developers in the micro -analyses and plans of specific residential, commercial and industrial areas within the scope of the comprehensive plan, and c) maintaining a current data base with which to amend the comprehensive plan to reflect a change in trends and conditions. ACTIVITY MEASUREMENT: 1) Staff reports will be prepared within the required time frames specified in established review procedures or ordinances. 2) Appropriate amendments to the comprehensive plan and implementation ordinances will be prepared for presentation to the Planning and Zoning Commission within two (2) months of a determination by Council of a change in development Policies. 3) The monitoring of development activities will be a continuous process. ACTIVITY TY qry�: It cannot be determined at this time what amendments to the comprehensive plan and implementation ordinances will be required. Only as problems occur in monitoring development activities can appropriate solutions to the problems be determined. A comprehensive plan is a balanced development model illustrating, describing the appropriate locations, density, intensity and usesand the community based upon existing socio-economic and environmental trends and conditions. Any changes in trends or conditions will necessarily require adjustments to the comprehensive plan to reflect this change. -129- 14:0)(11 ILMCU BY JORM MICRf LAE: (.[JAR RAPIDS • 0[S 1401BES I i DEPART NENTr planning and UNIT: Plan Administration Devel DECISION PACKAGE LEVEL 1 OF 4 ACTIVITY DESCRIPTIONI --To research, analyze, and provide recommendations to the Planning and Zoning Commission, City Council or Board of Adjustment on all applications submitted for rezoning, subdivision, site plan and variance approval. --To provide technical assistance to the City Council, City Manager, boards, commissions, and other departments. ADVANTAGES/BENEFITSt DAM 12/13/77 PREPARED BYt Don Schmeiser APPROVED BY: Dennis Kraft RESOURCES CURRENT BUDGET REQUIRED FISCAL YEAR FISCAL YEAR o. Personnel 3 odities 75 500 6 Charges 4,750 6,350 tal Outlay TOTAL 52,241 --All applications reviewed will be analyzed in view of ascertaining whether a proposed development will compliment or conflict with the comprehensive plan. Recommendations provided *will indicate any inconsistencies with the comprehensive plan -- the impacts and alternatives of the community. -- to assist in promoting the unified and coordinated development --Technical assistance will facilitate close communication and coordination with other departmental and decision unit activities and aid the City Council, boards and commissions in making appropriate decisions. OPTIONSt --Use of a planning consulting firm to provide recommendations on all applications submitted. --Assign applications for zoning variances to the Legal Department. CONSEQUENCESt --Political decisions on development activities (rezoning, subdivision, etc.) will occur without a clear understanding of the implications and impacts these activities will the community. have upon the infrastructure and the socio-ecohomic development of --A lack of communication and coordinating may result in developments, including public improvements to occur in a hazardnne M! C1101 IWED DY JURM MICR+LA6 ctDAe RAPIWs • DIS Moults SIP" ACK'P UMfE1 14/13,,, _. DEPARTMENT, Planning and Program Development PREPARED BY: Don Schmeiser UNIT,LEVEL 2 OF 4 Plan Administration APPROVED BY: Dennis Kraft ACTIVITY DESCRIPTION, RESOURCES CURRENT BUDGET --To provide more timely reports, well supported with graphic and Pictorial illustrations, on all applications submitted for rezoning, subdivision, zoning variance and site plan approval. --To evaluate the effectiveness of development regulations, --To prepare amendments to the implementation ordinances (zoning ordinance, subdivision ordinance, etc.) of the comprehensive plan. REQUIRED FISCAL YEAR FISCAL YEAR No. Personnel 1 Personal Serv. 17,543 15,180 Commodities 25 425 erv. G Charges 500 3,575 Capital Outlay TOTAL 18,068 19,180 ADVANTAGES/BENEFITS, --Reports will be prepared well ahead of established time limits and be well presented with -graphics support (compared to the service level of 1). This will facilitate the expeditious processing of applications submitted by developers who, without exception, demand immediate and prompt attention in considering their development proposals. --There will undoubtedly be revisions which will have to be made to the new implementation ordinance adopted. Like the "Tree Regulations" it is impossible to perceive of problems encountered in enforcement of the ordinance. Appropriate amendments will, therefore,,be made. OPTIONS: CONSEQUENCES: --Reports which are not prepared ill a timely manner will result in pressure upon the City Council to act hastily upon an application submitted or otherwise result in t11e City Council being condemned for holding up an application. --New implementation ordinances which are not amended when problems occur in the enforcement of the provisions can result in frustration by builders and developers, to the extent that development is inhibited or the City is encountered with lawsuits. MICROI ILMED BY JORM MICR¢LAS (Wk RAPIDS • DES MOINES i DECISION PACKAGE DATEI 12/31/77 DEPARTMENT: Planning and Program Development PREPARED BY: Don Schmeiser UNITI LEVEL 3 OF 4 Plan Administration APPROVED BY: Dennis Kraft ACTIVITY DESCRIPTION: RESOURCES CURRENT BUDGET --To develop micro -analyses and plans of specific residential, REQUIRED FISCAL YEAR FISCAL YEAR commercial, and industrial areas within the scope of the compre- hensive plan. --To facilitate the annexation of areas designated for annexation by the City Council. No. Personnel I Personal Serv. -- 14,147 Commodities 425 --Development of an intergovernmental policy statement regarding urban fringe development consistent with the comprehensive plan. --To maintain a current data base with which to amend the comprehensive plan. --To prepare appropriate amendments to the comprehensive plan. Serv. s Charges -- 25 Capital outlay TOTAL 14,597 ADVANTAGES/BENEFITS: --A comprehensive plan is developed at a broad level. Detailed plans of smaller areas not addressed by the plan will enable the City to continually plan ahead of development activities (exact locations of focal streets, neighborhood facilities, etc.). --Assistance will be provided in preparing the necessary applications to the City Development Board for annexation of areas designated by the City Council. In addition, assistance will be provided in adoption of policies in regard to development within the two-mile extraterritorial jurisdiction and areas within the control of other governmental agencies. --A current data base including such statistics as land use acreages, zonal acreages, and other demographic and socia -economic factors will be maintained to determine whether developmental projections in the comprehensive plan are accurate or whether adjustments in the plan should be made. --Inevitably, the City Council's development policies will change with respect to new proposed developments or a misunderstanding of the implications of the comprehensive plan upon adoption. Necessary appropriate amendments to the plan to accurately reflect the Council's current policies will be made. CONSEQUENCESI --If detailed plans at a neighborhood level are not prepared, the City is forever catering to the desires of the developer. This is an opportunity to get ahead of development rather than being forever behind. --Development within urban fringe areas is as much a concern as development closer in. A lack of concern is creating problems in the future where growth is anticipated to occur. --A comprehensive plan which is not amended to consistently reflect the City gouncil's development policies will serious- _._ ly__diminish„the.nlans ptil,ity,as,a basis for making day -to -clay decisions on development activities in regard to 14I0O1 ILMED BY JURM MICR+LAO CI JAIL RAPIDS - D[5 MOMIS : DEPARTHENTt Planning and Program Development UNITt Plan Administration LEVEL 4 OF 4 ACTIVITY DESCRIPTION: --To keep the comprehensive plan current (updated) as existing trends and conditions change, DATE: ...12/13%//' ... . PREPARED BY: Don Schmeiser APPROVED BY: Dennis Kraft RESOURCES REQUIRED CURRENT FISCAL YEAR BUDGET FISCAL YEAR No. Personnel 1/2 Personal Serv. -- 7,250 Cotmnoditiea -- -- erv. a charges 25 Capital Outlay -- - TOTAL I 17,275 ADVANTAGES/BENEFITS: --A comprehensive plan illustrates, prescribes and describes the appropriate location, density; intensity, and extent of land uses within the community based upon existing trends and conditions. As existing trends and conditions change, the comprehensive plan will be making relative to the planned developmupdated concurrently to provide a consistently reliable source for decision ent of the community. OPTIONS: CONSEQUENCES: --If the comprehensive plan is not kept current as existing trends and conditions change (and they will) it will b outdated, requiring the develo ment of d , P a Ioc studies for each development I ecome I P proposal (rezoning, subJivision, etc.). hICIU)I ILMED BY DORM MICRf LAB U DAR RAPIDS • DES M0114Es 1 CLASSIFICATION PERSONAL SERVICES LEVEL 1: Senior Planner Planner/Program Analyst Planning Technician SUBTOTAL Health & Life Insurance TOTAL LEVEL 2: Planner/Program Analyst Planning Technician Health & Life Insurance TOTAL LEVEL 3: Planner/Program Analyst Planning Technician SUBTOTAL Health & Life Insurance TOTAL LEVEL 4: Planner/Program Analyst Health & Life Insurance TOTAL R EXPENDITURE DETAIL 1 1 1 3 DEPARTMENT PLANNING & PROGRAM DEV. UNIT PLAN ADMINISTRATION BUDGET FY 1979 $18,864 7,236 6 456 32,556 1 776 34,332 y .12$ 7,060 84 1 1 15,18803-2 N -134- 141 CROI I LMID BY JURM MICR+LAB CLIIAR RAPIDS • DES MINES $ 6,810 6456 13,266 181 4,847 $ 6,810 440 7,250 I I f 0 i_J h.! n i�I ;1 1 �I J f �- J .t I CLASSIFICATION PERSONAL SERVICES LEVEL 1: Senior Planner Planner/Program Analyst Planning Technician SUBTOTAL Health & Life Insurance TOTAL LEVEL 2: Planner/Program Analyst Planning Technician Health & Life Insurance TOTAL LEVEL 3: Planner/Program Analyst Planning Technician SUBTOTAL Health & Life Insurance TOTAL LEVEL 4: Planner/Program Analyst Health & Life Insurance TOTAL R EXPENDITURE DETAIL 1 1 1 3 DEPARTMENT PLANNING & PROGRAM DEV. UNIT PLAN ADMINISTRATION BUDGET FY 1979 $18,864 7,236 6 456 32,556 1 776 34,332 y .12$ 7,060 84 1 1 15,18803-2 N -134- 141 CROI I LMID BY JURM MICR+LAB CLIIAR RAPIDS • DES MINES $ 6,810 6456 13,266 181 4,847 $ 6,810 440 7,250 1 CITY OF IOWA CITY FY 1979 BUDGET CITY MANAGER'S FUND General DECISION PACKAGE SUMMARY RECOMMENDED FUNDING LEVEL PROGRAM CCOMMuni D J farm TOTAL COSTS/LEVEL FUNCTION 8 ACTIVITY n,avi�na and^proaram PERSONAL S COMMODITIE! SERVICES & w CAPITAL OUT( cl TOTAL i LI� jI Q I+ICPDI ILMED BY JORM MICR+LAB CIGAR RAPIDS • DES 140114CS 1 GOALS AND OBJECTIVES FUND General* FUNCTION Planning and Program Development PROGRAM Community Development ACTIVITY Development Programs *The Downtown Development activity is CDBG funded ($29,000). All other activity to be funded from the General Fund. ACTIVITY DESCRIPTION: The department will continue the downtown development program. Twelve developments will be monitored for contract compliance. One parking ramp will be constructed and completed. Construction of the second ramp will be started. City Plaza will be completed. Public improvements on Capitol Street and Washington Street will be de- signed and construction will be started. Public and private improvements will be reviewed by the Design Review Committee. A program to encourage commercial rehabili- tation using Section 312 federal funds will be developed if resources are available. This activity is CDBG funded. The department will provide professional assistance and staff liason to the City Council and private sector groups to establish and carry out a program to encourage the economic development of Iowa City. The activity will include evaluation of alternatives for economic development, the provision of assistance to private sector groups seeking to encourage economic expansion, the formulation of public sector programs by which the City will encourage commercial and industrial development, and the provision of information and encouragement to commercial and industrial entities which may wish to locate in Iowa City. The department will provide evaluation assistance to the City departments, City Manager and City Council in programming the provision of capital facilities, and in relating these facilities to the long -run community development policies established by the City Council in the comprehensive plan; and to acquire or dispose of real property as directed by the City Council. ACTIVITY GOAL: 1. To complete Urban Renewal in a timely manner, in compliance with Council policies and MUD regulations. 2. To increase the industrial and commercial tax base in Iowa City by formulating and carrying out public sector programs to encourage economic development, without adverse impact on the physical and social environment and to provide professional and technical assistance to the private sector in order to encourage the economic development of Iowa City. 3. To provide technical evaluation of all capital project proposals; to insure that all capital projects are consistent with adopted development policies and the Comprehensive Plan. ACTIVITY OBJECTIVES: 1. a. To insure full compliance with the provisions of the 12 redevelopment contracts including design reviews, time schedules, and other terms and conditions. b. Complete City Plaza by October 31, 1978. c. Complete the Block 83 parking structure by July 31, 1979. d. Complete the planning for Washington and Capitol Streets by December 31, 1978; start construction by April 1, 1979; and complete construction by August 30, 1979. -136- 14!001 I EMD BY JURM MICR+LAB H JAR WPIDS • DES MINES ": C1101 IL14CP BY JURM MICR(�LAB If.DNI VANDS • Pf.S MOVIES W GOALS AND OBJECrNFS -2- e. Complete plans for the Block 64 parking structure by March, 1979; begin con- struction by July 30, 1979; complete construction by August 30, 1980. .N f. Perform all Design Reviews within the 40 -day periods specified by contracts. g. Lease at least 25: of available City Plaza lease space by June 30, 1979. 2. a. Develop economic development strategies and policies for City Council con- sideration and adoption, by December 30, 1978. b. Establish a program to assist the Chamber of Commerce and other community groups which are seeking to facilitate economic development in Iowa City by December 30, 1978. c. Establish an ongoing program to provide information, evaluation, technical , data, and other assistance to firms which may be seeking to locate or operate in Iowa City, by June 30, 1979. 3. a. Evaluate all capital improvements for impact on and conformance to community u, development plans and policies. „ b. Coordinate the Capital Improvement Program evaluation to maximize the analysis of information concerning competing capital projects. C. Provide technical assistance to the Manager and Council in evaluating and establishing priorities for capital projects. d. To acquire or dispose of land as directed by the City Council in a timely manner and consistent with applicable state and federal regulations. ACTIVITY MEASUREMENT: i \ 1. a. Contract compliance is measured by adherence to the schedules set forth in the contracts. � ., - b. Achievement of objectives 1(b) through 1(g) is measured by the accomplishment of the stated objective by the specified date. 2. a. Achievement of the objectives 2(a) through 2(c) by the specified date. b. The number of private sector firms which consider Iowa City as a location as a result of actions carried out or assisted by this activity. 3. a. All evaluations of Capital Projects Proposals should be completed on or before the date called for in the pre -established budget schedule. b. A five to seven Capital ear Ca Y p' Improvements Program prepared jointly with the Finance Department should be completed prior to the preparation of the Capital " Budget. c. The evaluation of Capital Budget items should be completed concurrent with ! the formulation of the operating budget. ACTIVITY ANALYSIS: Downtown and General Economic Development is a complex mix of public and private sector actions. Achievement of Downtown Development objectives will maintain the progress begun by Project Iowa R-14. Additional planning, public improvements, and monitoring activity is required to protect the substantial public investment within the downtown area, and to maintain the vitality of the CBD. ,I Business attraction and economic development is a highly competitive process. Results are difficult to obtain in the short run, because business location planning is carried out on a multi-year basis. Long-term results cannot be measured in one year, but program success can be measured using the interim measures described above. �I -137- ": C1101 IL14CP BY JURM MICR(�LAB If.DNI VANDS • Pf.S MOVIES R GOALS ASD OBJECTNES -3- The Programming of public capital improvements is a primary tool for implementing community development programs and policies, and for guiding and supporting development. All capital improvements will be considered for impact on City develop- ment policies. This evaluation, when combined with financial data from the Finance Department forms the basis for scheduling the provision of capital facilities. When capital projects are considered separately from other community develo ment unexpected growth patterns can occur. The measurement of effectiveness will be difficult, but thoroughness of analysis and adherence to the schedule are the key variables. -138- M;CROI ILMID BY JORM MICR +LAS CLDAR RAPIDS •DCS MOINES DECISION PACKAGE DATE, 11-18-77 DEPARTNENTi Planning and Program Development PREPARED BYi Paul Glaves UNITS Development Programs LEVEL 1 OF q APPROVED BYi Dennis Kraft ACTIVITY DESCRIPTIONt --Establishes the economic development program. RESOURCES CURRENT BUDGET --Provides limited assistance to private sector groups seeking to REQUIRED FISCAL YEAR FISCAL YEAR encourage economic development. No. Personal --Provides for collecting data and other information concerning the existing tax base, economic activity, and labor supply. * --Provides evaluation of all capital facilities for consideration personal Serv. 22,779 in the CIP. Commodities * 2,300 --Provides for review of Capital Projects for consistency with the Comprehensive Plan. Serv. a Charges * 11,300 capital Outlay 0 --Provides for carrying out all land acquisition and disposition activities within one department. - --Uses an economic development consultant for periodic advice. NOTE: Downtown Development (CDBG funded) is also within this decision unit. TOTAL 0 36,379 ADVANTAGES/BENEPITSi Provides the capability for the City to assume a limited role in economic development. 'this activity will encourage assist private sector groups seeking to encourage economic development. Will encourage expansion of the non-residential tax base and to correct tax base imbalance and shift the burden from residential property. All CIP submissions will be systematically revidwed for consistency with the Comprehensive Plan. All land and disposition acquisition activities will be more efficiently carried out by undertaking t11e activity as a specialized program with- in a single department. OPTIONSi The City could leave economic development activity completely in the private sector. Each department could insuro.its CIP submissions corresponded to the Comprehensive Plan. Each department could undertake its own acquisition activities. CONSEQUENCESt Expenses incurred by other departments will increase due to the need for each department to fully plan for their own capital projects, and to carry out their own land acquisition activity. The efficiency of CIP review and land acquisition activity will decrease due to the decentralization. The economic development of Iona City will receive no asgistance or guidance from the City and will result in a lack of enhancement of the local tax base. *All on staff hY78 federally funded in Urban Renewal f CDBG programs. d2 +;cP,1111.1.10 BY DORM MICR( LAB LI.DA[( RAPIDS • DFS MOPIES ■ DECISION PACKAGE DATE: DEPARTMENT: PLANNING & PROGRAM DEVELOPMENT PREPARED BY: PdUI Gloves UNIT: DEVELOPMENT PROGRAMS APPROVED BY: LEVEL 2 OF q Dennis Kraft ACTIVITY DESCRIPTION: - NT BUDGET Provides for payment of all land acquisition and disposition REQUIREDRESOURCEFISCCu YEAR FISCAL YEAR I fees, and consolidation of all land acquisition and disposition into one department. No. Personnel Personal sere. 0 commodities 0 erv. & Charges 0 5,( apital Outlay 0 01 0 TOTAL 0 5,000 I rand TAGES/BENEFITS: ovides for centralized retention of appraisal services, and centralized administration of land acquisition disposition activity. OPTIONS: Each department which is the user of land acquired or sold could pay their own acquisition/disposition expenses. i CONSEQUENCES; The administration of acquisition and disposition activity will be less efficient. 1AILP01 ILI-0ED BY JURM MICR+LA6 LLDAR RAPIDS , nis I40114ES DECISION PACKAGE DATE& 11-18-77 DEPARTMENT& Planning and Program Development PREPARED BY: Paul Glaves UNIT&LEVEL 3 OF 4 Development Programs APPROVED BY; Dennis Kraft ACTIVITY DESCRIPTION& RESOURCES CURRENT ' BUDGET --Provides for collection of additional information and the prepara- tion of a detailed profile of the colmm&nity which shows the strengths and weaknesses of the local economy, tax base, and other character- istics as they relate to specific businesses. REQUIRED FISCAL YEAR FISCAL YEAR No. Personnel _ I Personal Serv. - 14,225 --Provides for review of all CIP proposals for impact oil community development. --Provides for full review of public facilities proposals for impact on other programs and'City Council priorities. --Provides for in-house graphics and layout capability to support the economic development activity. Commodities - 1,000 Serv. a Charges - 4,600 Capital outlay 0 --Provides for the publication of promotional materials which provide information concerning the Iowa City economy and its strengths. _ TOTAL _ 19,825 & ADVANTAGES/BENEFITS& Allows the City to provide greater assistance to encourage economic development by providing detailed information to & specific prospects. Provides the ability to work directly to assist specific businesses or industries. Provides for full review of the impacts of public facilities on development patterns, other public facilities and Council objectives. Provides the capability to systematically review the long range public facilities plans of the City. 171is increases the ability of the City to provide the most needed facilities in a timely manner. OPTIONS: Economic development activity with specific firms or groups can be left to the private sector, or could be carried out under consultant contract. Promotional materials could be prepared by private finns under contract. Each department could prepare an impact evaluation of its own capital projects. CONSEQUENCES: 1110 effectiveness of the oconomic'development program will be reduced and the ability to increase the non-residential tax base will be limited. The ability to program public facilities in advance will be limited and the comparison of needs among various departments will have to be done solely by the Manager's office. !e;Ceel ILMED BY JURM MICR+LA6 Lt Dna ear IDS - M5 110 1its F n I • DATE 11 - DEPARTMENT: Planning and Program Development � -18-77 PREPARED BYI Paul Gloves UNITI Development Programs LEVEL 4 OF 4 APPROVED BY: Dennis Kraft ACTIVITY DESCRIPTIONI --Provides for an immediate economic development action program to carried out by a consultant. be RES REQUIREDS FISCAL, CURREBUDGET FISCAL YEAR No. Personnel _ ,0 Personal Se 0 Commodities 0 erv. a Charges - 50,000 Capital Outlay _ 0 TOTAL _ 50,000 ADVANTAGES/BENEFITS: Will greatly increase the chances for rapid impact on the tax base, and will provide immediate City leadership in economic development. Will provide a direct solicitation of specific businesses and industrial firms. Will provide the maximum ability to influence the type of economic development which occurs. OPTIONS: Private sector groups could be expected to undertake this activity. activity instead of using a consultant. Expanded City staff could carry out this , CONSEQUENCESt 1110 pace at which economic development will occur will be diminished what type of development occurs will be greatly reduced. and the ability of the City to directly influence 14; 00111.1111) BY DORM MICR+LAO H DAR RAPIDS • DES MOINES DEPARTMENT PLANNING & jjQG M D V. UNIT DEVELOPMENT PROGRAMS EXPENDITURE DETAIL CLASSIFICATION EMPLOYEES AUTHORIZED I BUDGET FY 1978 FY 1979 FY 1979 PERSONAL SERVICES LEVEL 1: i I a Development Coordinator * y $ 8,142 Planner/Program Analyst II** * — 1� 13866 SUBTOTAL 1—y 22 Health & Life Insurance = V TOTAL :J LEVEL 3: I Technical Assistant * y $ 6,244,100 Planner/Program Analyst 0 ; Health & Life Insurance 7 TOTAL 0 1 881 _4 225 I L., n U u I DEPARTMENT PLANNING & jjQG M D V. UNIT DEVELOPMENT PROGRAMS EXPENDITURE DETAIL CLASSIFICATION EMPLOYEES AUTHORIZED I BUDGET FY 1978 FY 1979 FY 1979 PERSONAL SERVICES LEVEL 1: Development Coordinator * y $ 8,142 Planner/Program Analyst II** * — 1� 13866 SUBTOTAL 1—y 22 Health & Life Insurance = ,008 TOTAL 771 22.779 LEVEL 3: Technical Assistant * y $ 6,244,100 Planner/Program Analyst 0 ; Health & Life Insurance 7 TOTAL 0 1 881 _4 225 *Federally funded FY78 **Underfilled by Assistant Planner, FY78 -143- N; 0011LMCD BY JORM MICR+LAB f.LOAR RAPIDS • DES MOINES ACTIVITY OBJECTIVES:I ' 1) To review and recommend to the City Council the acceptability of applications w submitted for rezoning, subdivision or site development plan approval. 2) To maintain and keep current a comprehensive plan and ordinances implementing the plan. 3) To review the capital improvements program and proposed improvements and to comment on its impact upon the comprehensive plan. 4) To coordinate and cooperate where applicable with other City commissions ` and boards. I ACTIVITY MEASUREMENT: 1) To review within 45 days of their filing date, applications submitted for rezoning, subdivision and site development plan approval or as otherwise prescribed by state and local ordinances. 2) To prepare a biennial report to the City Council on the status of the comprehensive plan and progress on its implementation. ACTIVITY Y A�YSIS, The Iowa City Planning and Zoning Commission has the authority conferred by Chapter 414 of the Code of Iowa. The goals and objectives set forth are also based upon the Commission's proposed bylaws. The Commission's ability to carry out these goals and objectives is directly dependent upon the Staff's ability to provide technical assistance to the Commission in the the on their activities. -144- IA;00111YED BY JURM MICR+LAB LLDNI !+(,FIDS • DIS I40INES GOALS AND OBJECTIVES FUND GENERAL I I FUNCTION PLANNING & PROGRAM DEVELOPMENT ACTIVITY OBJECTIVES:I ' 1) To review and recommend to the City Council the acceptability of applications w submitted for rezoning, subdivision or site development plan approval. 2) To maintain and keep current a comprehensive plan and ordinances implementing the plan. 3) To review the capital improvements program and proposed improvements and to comment on its impact upon the comprehensive plan. 4) To coordinate and cooperate where applicable with other City commissions ` and boards. I ACTIVITY MEASUREMENT: 1) To review within 45 days of their filing date, applications submitted for rezoning, subdivision and site development plan approval or as otherwise prescribed by state and local ordinances. 2) To prepare a biennial report to the City Council on the status of the comprehensive plan and progress on its implementation. ACTIVITY Y A�YSIS, The Iowa City Planning and Zoning Commission has the authority conferred by Chapter 414 of the Code of Iowa. The goals and objectives set forth are also based upon the Commission's proposed bylaws. The Commission's ability to carry out these goals and objectives is directly dependent upon the Staff's ability to provide technical assistance to the Commission in the the on their activities. -144- IA;00111YED BY JURM MICR+LAB LLDNI !+(,FIDS • DIS I40INES GOALS AND OBJECTIVES FUND GENERAL FUNCTION PLANNING & PROGRAM DEVELOPMENT PROGRAM COMMUNITY DEVELOPMENT ACTIVITY PLANNING & ZONIFfG COMMISSION ACTIVITY DESCRIPTION: w To advise the City Council on all of the community. matters pertaining to the physical development ACTIVITY To recommend to the City Council appropriate action on matters pertaining to the comprehensive plan, implementation programs. ordinances, and other related plans and ACTIVITY OBJECTIVES:I ' 1) To review and recommend to the City Council the acceptability of applications w submitted for rezoning, subdivision or site development plan approval. 2) To maintain and keep current a comprehensive plan and ordinances implementing the plan. 3) To review the capital improvements program and proposed improvements and to comment on its impact upon the comprehensive plan. 4) To coordinate and cooperate where applicable with other City commissions ` and boards. I ACTIVITY MEASUREMENT: 1) To review within 45 days of their filing date, applications submitted for rezoning, subdivision and site development plan approval or as otherwise prescribed by state and local ordinances. 2) To prepare a biennial report to the City Council on the status of the comprehensive plan and progress on its implementation. ACTIVITY Y A�YSIS, The Iowa City Planning and Zoning Commission has the authority conferred by Chapter 414 of the Code of Iowa. The goals and objectives set forth are also based upon the Commission's proposed bylaws. The Commission's ability to carry out these goals and objectives is directly dependent upon the Staff's ability to provide technical assistance to the Commission in the the on their activities. -144- IA;00111YED BY JURM MICR+LAB LLDNI !+(,FIDS • DIS I40INES L t i.; LI r GOALS AND OBJECTIVES FUND GENERAL - FUNCTION PLANNING R PROGRAM nFVFI()pMFNT PROGRAM _COMMUNITY DEVEI QBENT ' ACTIVITY RIVERFRONT fOMMISSIO' r - ACTIVITY DESCRIPTION: To advise the City Council on matters which directly or indirectly affect the Iowa River, lands adjacent to, or related to the river proper. ACTIVITY GOAL: r- ,J �I av 0 1) To protect and preserve the Iowa River as a natural drainageway and source of water. 2) To promote and develop the use of land along the river for overall capability. 3) To make the most of the scenic potential aesthetic values of the Iowa River d the init. 4) Todevelop oto the�fullestnthe recreational capacity of the river and flood plain. 5) To heighten awareness of the Iowa River as a part of this community. 6) To ensure that the use of the river can be enjoyed by all in the safest possible way. ACTIVITY OBJECTIVES: 1) To develop land use policies that will guide the appropriate development and redevelopment of the Iowa River area and environment. 2) Preserve and increase open spaces and green areas along both banks of the river and acquire scenic wooded sites to conserve them. 3) Identify and preserve unique or outstanding topographical or geological features of the river. 4) Develop scenic areas and outlooks. 5) Expand opportunities for aquatic activities such as boating and fishing. 6) In conjunction with other parties, public or private, acquire riverfront and flood plain property for public use and enjoyment. 7) Provide greenway linkages between riverfront activities so as to furnish uninterrupted walking and cycling along the river and flood plain. B) Improve public access along the river and flood plain. 9) Reduce all forms of pollution to the lowest possible level. 10) Preserve and interpret historic landmarks and sites along the river. ll Emphasize safe water practices and conduct on the part of all users. 12 To increase cooperation and participation of all interested parties, public and Private alike, in the management and development of the Iowa River and flood plain. ACTIVITY MEASUREMENT: 1) To develop, adopt and administer a River Corridor Overlay Zoning District e . 2) To reare an annual To prepare a budget request to City Council for funding of River Corridor projects. 4; To prepare an update ofpthe River Corridor brochure. ACTIVITY Y ANLLs S: The role of the Riverfront Commission is Presentlylargely oriented. As the Commission moves into managemen andimlementationroram dofltheir9plans, their roles will begin to change, and until this takes place it is difficult to evaluate what the new direction will mean. 145- ,A: CNE ILI.ICD BY JURM MICR¢LAS [IDN('±APIM • DES MINES b x er X P k L t i.; LI r GOALS AND OBJECTIVES FUND GENERAL - FUNCTION PLANNING R PROGRAM nFVFI()pMFNT PROGRAM _COMMUNITY DEVEI QBENT ' ACTIVITY RIVERFRONT fOMMISSIO' r - ACTIVITY DESCRIPTION: To advise the City Council on matters which directly or indirectly affect the Iowa River, lands adjacent to, or related to the river proper. ACTIVITY GOAL: r- ,J �I av 0 1) To protect and preserve the Iowa River as a natural drainageway and source of water. 2) To promote and develop the use of land along the river for overall capability. 3) To make the most of the scenic potential aesthetic values of the Iowa River d the init. 4) Todevelop oto the�fullestnthe recreational capacity of the river and flood plain. 5) To heighten awareness of the Iowa River as a part of this community. 6) To ensure that the use of the river can be enjoyed by all in the safest possible way. ACTIVITY OBJECTIVES: 1) To develop land use policies that will guide the appropriate development and redevelopment of the Iowa River area and environment. 2) Preserve and increase open spaces and green areas along both banks of the river and acquire scenic wooded sites to conserve them. 3) Identify and preserve unique or outstanding topographical or geological features of the river. 4) Develop scenic areas and outlooks. 5) Expand opportunities for aquatic activities such as boating and fishing. 6) In conjunction with other parties, public or private, acquire riverfront and flood plain property for public use and enjoyment. 7) Provide greenway linkages between riverfront activities so as to furnish uninterrupted walking and cycling along the river and flood plain. B) Improve public access along the river and flood plain. 9) Reduce all forms of pollution to the lowest possible level. 10) Preserve and interpret historic landmarks and sites along the river. ll Emphasize safe water practices and conduct on the part of all users. 12 To increase cooperation and participation of all interested parties, public and Private alike, in the management and development of the Iowa River and flood plain. ACTIVITY MEASUREMENT: 1) To develop, adopt and administer a River Corridor Overlay Zoning District e . 2) To reare an annual To prepare a budget request to City Council for funding of River Corridor projects. 4; To prepare an update ofpthe River Corridor brochure. ACTIVITY Y ANLLs S: The role of the Riverfront Commission is Presentlylargely oriented. As the Commission moves into managemen andimlementationroram dofltheir9plans, their roles will begin to change, and until this takes place it is difficult to evaluate what the new direction will mean. 145- ,A: CNE ILI.ICD BY JURM MICR¢LAS [IDN('±APIM • DES MINES GENERAL COMMUNITY DEVELOPMENT ENGINEERING FUNCTION SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Persona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ 83.663 $ 149.843 $_ 65.236 $ 250,391 $ 138,781 $ 157,279 2,647 -- 3,000 --24 -636 -450 189 -- 200 -- 4,000 $ 253,251 $ 143,417 $ 160, 9 $ 155,158 4,526 18,217 9,170 -146- 141CROFILVICD BY JORM MICR#LA6 03N4 RAPIDS • DES MUTES $ 197,559 8,770 16,945 4,750 $ 201,087 9,033 16,045 i I \ 1 � lW{ pw a I� 3 r I U i -- GENERAL COMMUNITY DEVELOPMENT ENGINEERING FUNCTION SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Persona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ 83.663 $ 149.843 $_ 65.236 $ 250,391 $ 138,781 $ 157,279 2,647 -- 3,000 --24 -636 -450 189 -- 200 -- 4,000 $ 253,251 $ 143,417 $ 160, 9 $ 155,158 4,526 18,217 9,170 -146- 141CROFILVICD BY JORM MICR#LA6 03N4 RAPIDS • DES MUTES $ 197,559 8,770 16,945 4,750 $ 201,087 9,033 16,045 CITY OF IOWA CITY FY 1979 BUDGET CITY MANAGER'S FUND General DECISION PACKAGE SUMMARY RECOMMENDED FUNDING LEVEL PROGRAM TOTAL COSTS/LEVEL FUCommunity Development NCTION Public Works PERSONAL SERVICE COMMODITIES SERVICES & CHARGE CAPITAL OUTLAY TOTAL micROIILIdCD BY DORM MICR+LAB CUM RAPIDS • DES MOVIES GOALS AND OBJECTIVES 171ND Genera l iUCIL1M FUNCTION i'Ipgblic Works _Community Development ACTIVITY Engineering ACTNITY DESCRIPTION: ... planning,1edesign, construction, ats nddinspectioneoiqiallrmunicipalrpubliceworks improvements; reviews plans submitted by subdividers and contractors; provides assistance to other City ,V departments on engineering related matters; makes technical recommendations to other divisions within the Public Works Department; maintains Public Works construction records; and performs contract administration for various consultant services. ACTIVITY GOAL: To echnical assistance to the decision process in the areas of subdivision review and Public Works planning. To provide Public Works design capability to minimize the need for private consultant services. To supervise field activities to maintain the present quality level of construction. To maintain accurate records of Public Works construction for the future needs of the City ACTIVITY OBJECTIVES; 1. Remove subdivision review from a crisis basis administration and the general public. to a systematic schedule with a response time for initial review of: preliminary plats (5 working days); construction plans (10 working days); and final plats (5 working days). 2. Design and reconstruct intersection of S. Gilbert St. and Highway 6 Bypass including Gilbert St. to Sand Road by November, 1978. 3. Perform field work, coordinate R.O.W. Acquisition, and prepare plans and specifications", for Scott Blvd. between Highway 6 and Muscatine Ave. in a completed form and ready for bidding by March, 1979. 4. Complete routine maintenance contracts prior to September, 1978, for the following 5. Schedule constructionfill xactivitiesasuchlthatsarminimumpofjone;full-timerinspectorr M devotes 85% of time inspecting subdivision construction for quality control. 6. Complete second phase of microfilming process for Engineering records by July, 1979. 7. Develop a time keeping system to determine how division budget is spent among construction project, subdivisions, citizen requests, etc. ACTIVITY NEAS1IRIid4NT: 2b1. Adherence to a uniform and consistent schedule for plan review. ~ Approval from Council and IDOT of plans and specifications for the project. Council 4. Completion oroval of flans routine Pnd rojectsations prior totbeginningptheect falllischool yearprocedures. with to street maintenance and closure; and completion of landfill project rprior to9falI rainy season. 5. Review time sheets in conjunction with manpower analysis to insure a maximum amount of inspection in subdivisions. 6. Removal of old files from vault room and filing of microfilming documents. 7. Develop a detailed analysis of the use of personnel time within the division based on actual use. ACTIVITY NOf the activity objectives listed, perhaps the most significant management tool will be e development of the manpower use analysis. Currently it is estimated that the division has the following division of time expressed in terms of percentage of total division budget for FY78: -148- 14:0011POID BY JURM MICR¢LAB II JM VAPIDS • DCS MINES NICRDf IL14ED BY JORM MICR+LAB CIDAR RAPIDS • DES MINES GOALS AND OBJECTIVES r _2_ Activity Analysis (continued) r' li a) Design and original work - 52% b) Subdivision ($118,572) (Reviews and inspection - 22% c) Interdepartmental ($ 50,165) r requests - 10% d) Citizen requests - 8% ($ 22,802) ($ 18,242) y e) Unproductive time (coffeebreaks, misc.) - 8% ($ 18,242) The manpower analysis will attempt to prove or disprove one-fourth of the division's budget is this estimate. Nearly -:� spent on the specialized element of subdivisions while receipts to the division through recoverable than 5% ($2,646 in FY77) of the division's budget. charges is less �r u r x s. \ S I ' ; 4 f% lid .SVA 4 IY u U -149- NICRDf IL14ED BY JORM MICR+LAB CIDAR RAPIDS • DES MINES i DECISI' PACKAGE UNITS Engineering LEVEL. 1 of 3 j iACTIVITY DESCRIPTION: Provides subdivision review and inspection. i Provides for citizen requests and interdepartmental requests not requiring extensive field work. Maintains construction records. Provides contract administration of consultant services. Provides for routine maintenance contracts: Asphalt resurfacing, concrete repair, and landfill. Provides for a fewer number/or dollar volume of "in-house" designed capital projects. ADVANTAGES/BENEFITS: 0 ' Level 1 would provide a basic engineering service to the City. DATE: 11/8/77 PREPARED BY: Eugene A. Dietz APPROVED BY: Richard J. Plastino RESOURCES REQUIRED CURRENT FISCAL YEAR BUDGET FISCAL YEAR No. Personnel 11 11 Personal Serv. $179,059 $180,587 owooditiea 8,770 8,770 erv. c Charges 1 .7,000 1 7,450 apital outlay- - TOTAL I $194,829 I $196,807 1 OPTIONS: Contract for engineering services for major capital improvement projects; or Fund to a higher service level and offset the cost by adopting a "pay your way" policy for subdivisions. It is estimated that nearly 25% of the division's resources are spent on subdivision procedures, however, less than 5% of the costs are recoverable under present procedures. CONSEQUENCES: Non -funding of Level I would delete the Engineering Division. All engineering work would have to be contracted to consultants. 14 CI!DF ILMED BY JORM MICR +LAB CLDAI? RANDS • DES MOINES I DECISTC 'ACKAGE DATE: 12/12/77 DEPARTMENT: Public Works PREPARED BY: Eugene A. Dietz UNIT: LEVEL OF Engineering 2 3 APPROVED BY: Richard J. Plastino ACTIVITY DESCRIPTION: RESOURCES CURRENT BUDGET This level of funding would provide the same level of service as in REQUIRED FISCAL YEAR FISCAL YEAR FY78. The incremental increase adds back in part-time and overtime which make the following possible: i• : - Personal sere. $18 500 20 500 -Design and construction South Gilbert Street improvement. -Design Scott Boulevard improvements, Comodities - 263 -Continuation of microfilming construction records. 6 Charges 9,945 DECISTC 'ACKAGE DATE: 12/12/77 DEPARTMENT: Public Works PREPARED BY: Eugene A. Dietz UNIT: LEVEL OF Engineering 2 3 APPROVED BY: Richard J. Plastino ACTIVITY DESCRIPTION: RESOURCES CURRENT BUDGET This level of funding would provide the same level of service as in REQUIRED FISCAL YEAR FISCAL YEAR FY78. The incremental increase adds back in part-time and overtime which make the following possible: No. Personnel - - Personal sere. $18 500 20 500 -Design and construction South Gilbert Street improvement. -Design Scott Boulevard improvements, Comodities - 263 -Continuation of microfilming construction records. 6 Charges 9,945 8,595 erv. Capital Outlay 4,750 -- TOTAL $33,195 $29,358 ADVANTAGES/BENEFITS: Eliminate need for consultant design and associated field inspection on major capital and FAUS projects. Improvement of record keeping and retrieval system. Allow the timely replacement of equipment and eliminate the false economy of keeping equipment beyond its useful service life. OPTIONS.- PTIONS:Contract Contractfor engineering services for major capital improvement projects; or Fund to a higher service level and offset the cost by adopting a "pay your way" policy for subdivisions. It is estimated that nearly 25% of the division's resources are spent on subdivision procedures, however, less than 5% of the costs are recoverable under present procedures. CONSEQUENCES: The Engineering Division relies heavily on temporary employees to fill survey and inspection crews during construction season (generally college students). If Level 2 is not adopted, some major capital projects would have to be contracted to engineering consultants (i.e., FAUS projects of the type as Muscatine Avenue and Mormon Trek, and major projects such as Scott Blvd.). Approximately 50% of the division's resources are spent on "in-house" designed project. In FY78, the value of construction projects is $1.7 million. A conservative estimate of the out-of-pocket expenses for this work to be completed with the use of consultants is $215,000 or in excess of 90% of the FY78 division budget. It is anticipated that the cost of engineering services for S. Gilbert Street if given to a consulting firm would be at least $200,000 for design and inspection. 1+I001ILMED BY JORM MICR LAB LI OAR uAPIDS • DES MOINES DECISIC 'ACKAGE I DATE: 12/12/77 i DEPARTMENT: Public Works PREPARED BY: Eugene A. Dietz UNIT: LEVEL OF Engineering 3 3 APPROVED BY: Richard J. Plastino ACTIVITY DESCRIPTION: RESOURCES CURRENT BUDGET This funding level would provide two additional functions: REQUIRED FISCAL YEAR FISCAL YEAR No. Personnel - - 1. Secure a contract to provide complete aerial topographic maps for entire city ($65,000); and Personal sere. - $5,000 Commodities - - 2. Add temporary help and a second set of surveying equipment to enable a more thorough program of ongoing data collection ($9,000). erv. s Charges - - apital Outlay TOTAL - .$79,000 ADVANTAGES/BENEFITS: The aerial photos would be a planning tool that could reduce costs for both the City staff as well as the private sector. These items could be used for subdivision design rather than information being gathered by field crews. Also, the maps would be useful in designing stormwater facilities. Furthermore, had they been available, they could have been well used in the comprehensive planning effort to determine sewerage basin areas, etc. The extra part-time people and surveying equipment will allow for collection of data such as bench mark surveys (which have not been run for at least two years). Due to capital project load, data collection as well as minor interdepartmental requests for field information is at a considerable backlog. Most of this information could be collected by summer help if budgeted. OPTIONS: Continue as before without these tools and allow backlog of data collection to accumulate. CONSEQUENCES: No improvement to interdepartmental requests for field services such as cemetery survey. Limited ability to collect background data for long range planning. M; C11011 LIEU BY JURM MICR+LAS CLOAK RAPIDS • DES MOINES DEPARTMENT Public Works UNIT Engineering EXPENDITURE DETAIL CLASSIFICATION PERSONAL SERVICES i r rr i r City Engineer 1 1 Assistant to City Engineer 1 1 Civil Engineer , i 2 r 4 Li \ n 3 SUBTOTAL TT TT Health and Life Insurance L.! TOTAL LEVEL II: Part Time Temporary (Sumner) 5 5 Overtime = _ U LEVEL III: Part Time Temporary 0 2 CAPITAL OUTLAY LEVEL III: Survey Truck Replacement Transit and Level Rod & Misc. Associated c 1 DEPARTMENT Public Works UNIT Engineering EXPENDITURE DETAIL CLASSIFICATION PERSONAL SERVICES LEVEL I: City Engineer 1 1 Assistant to City Engineer 1 1 Civil Engineer 2 2 Senior Engineering Technician 4 4 Engineering Technician 3 3 SUBTOTAL TT TT Health and Life Insurance TOTAL LEVEL II: Part Time Temporary (Sumner) 5 5 Overtime = _ TOTAL LEVEL III: Part Time Temporary 0 2 CAPITAL OUTLAY LEVEL III: Survey Truck Replacement Transit and Level Rod & Misc. Associated Equipment Aerial Topographic Base Maps TOTAL -153- IIICRDEI -To BY JORM MICR+LA9 UDAR RAPIDS • DES MINES BUDGET FY 1979 $ 23,256 19,056 33,408 61,652 34,572 $177, 944 8,643 80, 07 $ 5,000 $ 5,000 4,000 65,000 74 , 000 CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Persona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE GENERAL COMMUNITY DEVELOPMENT HOUSING & INSPECTION SERVICES FUNCTION ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 $ 5.962* $�_ $ 102,610 1,453 5,118 $ 64,384 92,500 _460 $ 16,178 119,900 1,220 11000 _ 4,100 $_109.181 $ 761.444 $ 138,298 $ 89,488 3,930 13,673 8_052 $ 115.143 $ 134,254 3,275 19,815 4,100 $ 161.444 $ 120,785 1,960 14,253 1,300 $_138.298 *Was included in Plan & Program Development function in prior years. Used here for comparison purposes. -154- III I CmOn LME0 By JORM MICR+LA9 CLDAB RAPIDS • DES MOVIES s , r A r Ip�64 Y r r°t L1 CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Persona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE GENERAL COMMUNITY DEVELOPMENT HOUSING & INSPECTION SERVICES FUNCTION ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 $ 5.962* $�_ $ 102,610 1,453 5,118 $ 64,384 92,500 _460 $ 16,178 119,900 1,220 11000 _ 4,100 $_109.181 $ 761.444 $ 138,298 $ 89,488 3,930 13,673 8_052 $ 115.143 $ 134,254 3,275 19,815 4,100 $ 161.444 $ 120,785 1,960 14,253 1,300 $_138.298 *Was included in Plan & Program Development function in prior years. Used here for comparison purposes. -154- III I CmOn LME0 By JORM MICR+LA9 CLDAB RAPIDS • DES MOVIES CITY OF IOWA CITY FY 1979 BUDGET CITY MANAGER'S FUND General DECISION PACKAGE SUMMARY RECOMMENDED FUNDING LEVEL PROGRAM Community DevPlonmant TOTAL COSTS/LEVEL FUNCTION Hnncing and Inc R=rtinD Services ACTIVITY -. �iiQll5inn lnCnarti n.. PERSONAL SERVICE' COMMODITIES SERVICES 8 CHARGE , CAPITAL OUTLAY 141CROIRMLD BY JURM MICR+LAB CLOAR RAPIDS • DES MOINES GOALS AAD ORML71VES _ FUND General FU, ION Housing fr Inspection Services PROGRA+l Community Development ACT11'M Housing Inspection ACTIVITY DESCRIPT10,4: To enforce the Housing Code throughout Iowa City but particularly outside Federally assisted code enforcement areas (CDBG). ACTN�GQ.1L: 1. Provide a basic level of Housing Code enforcement and interpretation for existing dwelling structures outside the Federally assisted (CDBG) areas. AL71VIT'y ORIECfn'L•S: 1. Provide Housing Code information to the public. 2. Respond to all citizen complaints of alleged violations of the Housing Code ovdZafter adenoce3. Proiielicensingnpectionsnenforcement on all rooming houses and apartments outside the Federally assisted areas (CDBG). 11C '%T (Compare FY 77 and FY 78 to FY 79) I. Number of inspections performed. 2. Number of reinspection performed, 3. Number of orders issued. 4. Number of compliances, court cases, placards, etc. ACfIVI���: This activity unit bases its goals, objectives and measurement of achievement on the assumption that the Council will approve CDBG funds for the major portion of Housing Inspection activities for FY79. Should the Council not fund the CDBG program as submitted, this general fund activity will have to be significantly increased. -156- 14ICR01 ILMID BY JORM MICR+LAB fd0AR PAPIOS •DES MOINES i r M 1� ,4 w Ir 4:I I JI ;.i J u GOALS AAD ORML71VES _ FUND General FU, ION Housing fr Inspection Services PROGRA+l Community Development ACT11'M Housing Inspection ACTIVITY DESCRIPT10,4: To enforce the Housing Code throughout Iowa City but particularly outside Federally assisted code enforcement areas (CDBG). ACTN�GQ.1L: 1. Provide a basic level of Housing Code enforcement and interpretation for existing dwelling structures outside the Federally assisted (CDBG) areas. AL71VIT'y ORIECfn'L•S: 1. Provide Housing Code information to the public. 2. Respond to all citizen complaints of alleged violations of the Housing Code ovdZafter adenoce3. Proiielicensingnpectionsnenforcement on all rooming houses and apartments outside the Federally assisted areas (CDBG). 11C '%T (Compare FY 77 and FY 78 to FY 79) I. Number of inspections performed. 2. Number of reinspection performed, 3. Number of orders issued. 4. Number of compliances, court cases, placards, etc. ACfIVI���: This activity unit bases its goals, objectives and measurement of achievement on the assumption that the Council will approve CDBG funds for the major portion of Housing Inspection activities for FY79. Should the Council not fund the CDBG program as submitted, this general fund activity will have to be significantly increased. -156- 14ICR01 ILMID BY JORM MICR+LAB fd0AR PAPIOS •DES MOINES DECISION PACKAGE DATE: December 6, 1977 DEPARTMENT: Housing & Inspection Services PREPARED BY: Michael Kucharzak UNIT; Housing Inspection /Basic service outside ��L i of 4 CDBG area APPROVED BY: ACTIVITY DESCRIPTION: RESOURCES CURRENT BUDGET To provide the minimum level of Housing Inspection as REQUIRED FISCAL YEAR FISCAL YEAR required by the Housing Code of Iowa City outside Federally assisted areas. No. Personnel *21-2 **2 Personal Serv. 46,910 33,029 1. To investigate citizen complaints and pursue enforcement. 2. To inspect multiple units at least once per year. 3. To inspect licensed rooming houses at least once per year. ommoaities 475 450 4. To begin computerizing housing data. Serv. s charges 5,578 3,080 Capital Outlay -0- 200 TOTAL $52,963 1 $36,759 1. Citizens complaints will be investigated within 24 hours. *Senior Housing Inspector ADVANTAGES/BENEFITS: 2. Rental pennits generate revenue which lessens demand for property tax money. 3. Annual inspections and licensing assure tenants decent, safe, and sanitary housing. Illegal conversions would be minimized. Housing Inspector 50% Director **25; Director 4. Assumes the majority of the Housing Inspection activities will be pursued 508 Sr. Hsg. Inspector by Housing personnel receiving CDBG monies. Further assumes Building Division would pay for 1/2 Director and 1/2 of Secretary. 1008 Housing Inspector 258 Secretary OPTIONS: Reduce staff to one person and respond only to complaints but be in violation of State law requiring annual inspections. CONSEQUENCES: Be able to perform systematic inspections. Result in some homes being illegally converted into rooming houses or apartments. MICBONILMED BY JORM MICR+LAB CCDM? IWIDS • DES MOINES DECISION PACKAGE DEPARTMENT:: Housing Inspection Services u ATN: iZ/()/77 PREPARED BY: Michael KUCharzalC UNIT: Housing Inspection/ Housing Commission LEVEL 2 OF Q APPROVED BY: ACTIVITY DESCRIPTION: Provide clerical support, professional association membership (NAHM), study materials and training opportunities for members of the City of Iowa City Housing Comnission. RESOURCES REQUIRED CURRENT FISCAL YEAR BUDGET FISCAL YEAR No. Personnel -0_ -0- Personal Serv. -0- 677 ommodities -0- -D- erv. s Charges -0- 873 apital Outlay -0_ _0_ TOTAL -0- $1550 ADVANTAGES/BENEFITS: The Housing Commission meets once a month, serves as the Appeal Board for Housing Code Appeals and requires clerical support for minutes, etc. OPTIONS: 1. The City could contract for clerical services with a temporary help agency. 2. The Commission could be disbanded with the CCN assuming the Assisted Housing duties utilizing CDBG funds. CONSEQUENCES: Should Federal monies not be available to Iowa City, the Commission would have to be recreated. Another Board would have to be created to comply with City and State laws regarding appeal procedures. 14: 09 11 LI4EO BY JORM MICR+LAB L.LOAN RAPIDS . DIS MOINES I DECISION PACKAGE DEPARTMENT: Housing Inspection Services UNIT: Housing Inspection / Fire Inspection LEVEL 3 of 4 ACTIVITY DESCRIPTION: - Assume residential fire inspection duties from Fire Department. - Would include fire inspections of all multiple family and licensed rooming houses in Iowa City. Single family and two family homes would be inspected on a complaint or referral basis. DATE: December 7, 1977 PREPARED BY: Michael Kucharzak APPROVED BY: RESOURCES CURRENT BUDGET REQUIRED FISCAL YEAR FISCAL YEAR No. Personnel -0- -0- ommodities -0- 180 erv. 6 Charges -0- 800 apital Outlay _0_ 100 TOTAL I -0- Is 1,080 N ADVANTAGES/BENEFITS: 'o I. Present system of Fire Inspection inspecting multiples in the CBD annually and Housing $ Inspection Services inspecting the same structures annually is wasteful and often counter-productive. 2. .Rental permits and rooming house licenses would not be issued until housing and fire codes were met. 3. Housing Inspection could perform the activity described as part of the annual licensing inspection with minimal in-service training from the Fire Marshal. OPTIONS: 1. Fire Department could continue to inspect some residential structures, mostly in the CBD. 2. Outlying apartments and rooming houses would remain uninspected. CONSEQUENCES: 1. The Fire Marshal does not have enough time to inspect all multi -family and rooming houses annually. 2. The potential of liable and loss of property and lives is high. 14 00I ILI4LD m1 JORM MICR¢LAB (100 RANDS • DES 1101NCS DECISION PACKAGE DEPARTMENT: Housingp $ Inspection Services UNIT, Housing Inspection / Lead Base LEVEL 4 of 4 Paint Program ACTIVITY DESCRIPTION: Initiate a program of inspection for lead-based paint in residential structures, and advise owners and/or tenants of the dangers and need to correct the problem. DATE: December 7, 1977 PREPARED BY: APPROVED BY: RESOURCES REQUIRED CURRENT FISCAL YEAR T YEAR No. Personnel -0- Personal Serv. -0- g,24 Commodities "0- erv. s Charges -0" apital Outlay -0_ 5,550 TOTAL D_ ' $9,220 CD ADVANTAGES/BENEFITS: :.i The program would further help assure the health and safety of Iowa City residents, especially families with young children. Federal dollars (CDBG and possibly HEIV) could be utilized to off -set basic program costs. This program has been allocated for several years at the Federal level and is monitored to part of the CDBG audit process. OPTIONS: We could ignore the lead based program. We could contribute some money to Johnson County Health Dept, to have them perform the .inspection & analysis CONSEQUENCES: - Young children would continue to be exposed to the health hazards of lead based paint in their home - We would continue to ignore Federal regulations requiring lead based paint inspections in Assisted CDBG Housing Programs. i III CRO(ILMID BY JORM MICR+LAB CIDAII RAPIDS • DES NDIIIES DEPARTMENT Housing & Inspection UNIT Housing Inspection EXPENDITURE DETAIL CLASSIFICATION EMPLOYEES AUTHORIZED BUDGET �FY 1978 FY 1979 FY 1979 PERSONAL SERVICES LEVEL I: Director Housing & Inspection Serv. 32 4 $ 6,955 Sr. Housing Inspector 1 32 7,566 Housing Inspector 1 1 14,076 Secretary 0 34 2,657 SUBTOTAL Health and Life Insurance 1,775 TOTAL 33,0 9 LEVEL II: Temporary $ 677 LEVEL IV: Temporary $ 2,245 CAPITAL OUTLAY RATI-41 File Cabinet $ 200 LEVEL III: SmRe detector $ 25 Fire Extinguisher 75 TOTAL 00 LEVEL IV: Lead base paint detector $ 5,250 File Cabinet 220 Heat Clock 80 TOTAL 60 -161- MICROFILMED BY DORM MICR+LAB CHAR RAPIDS • DES MOIRES r r r- i4 r1 W n �J � I n s u L I"1 i u i DEPARTMENT Housing & Inspection UNIT Housing Inspection EXPENDITURE DETAIL CLASSIFICATION EMPLOYEES AUTHORIZED BUDGET �FY 1978 FY 1979 FY 1979 PERSONAL SERVICES LEVEL I: Director Housing & Inspection Serv. 32 4 $ 6,955 Sr. Housing Inspector 1 32 7,566 Housing Inspector 1 1 14,076 Secretary 0 34 2,657 SUBTOTAL Health and Life Insurance 1,775 TOTAL 33,0 9 LEVEL II: Temporary $ 677 LEVEL IV: Temporary $ 2,245 CAPITAL OUTLAY RATI-41 File Cabinet $ 200 LEVEL III: SmRe detector $ 25 Fire Extinguisher 75 TOTAL 00 LEVEL IV: Lead base paint detector $ 5,250 File Cabinet 220 Heat Clock 80 TOTAL 60 -161- MICROFILMED BY DORM MICR+LAB CHAR RAPIDS • DES MOIRES 7777 r>'TV r,r ,ti.. ..,�.. .. 17" DUUpCI DECISION PACKAGE SUMMARY TOTAL COSTS/LEVEL I PERSONAL SERVICE! COMMODITIES SERVICES 8 CHARGE: rn N CAPITAL OUTLAY TOTAL I CITY MANAGER'S FUND General RECOMMENDED FUNDING LEVEL PROGRAM Commun ty eve opment FUNCTION Housing and Lnspection Services ACTIVITY _Uullulng nspec ion MICftOf ILI.1E0 0Y JURM MIC Rf LAB CIOAII RAPIDS • DES MOINES GOALS AND ORl1Y_7RF_S FUZ General PROGRAM Comn(unity Development FUNCTION Housing $ Inspection Services ACTIVITY Building Inspection ACTIVITY DESCRIPTION: Enforce Councel adopted ordinances including building code, electrical code, plumbing code, dangerous building code, house moving ordinance, zoning ordinance, sign ordinance, excavation permits and mechanical code. The Division also provides support services to Housing Inspection and Housing Rehabilitation Programs. ACTIVITY GOAL: I. To provide a satisfactory, legally correct and economical level of code inter- pretation and enforcement service for new building construction or alteration of existing buildings. 2. To develop a system to systematically police neighborhoods within Iowa City to eliminate blight. ACTIVITY OBJECTIVES: 1. To provide accurate information to the public regarding the codes and ordinances affecting building and alterations. 2. To provide print review on all residential structures, all alteration plans and some commercial structures. 3. To perform all code required field inspections. 4. To reduce citizen complaints by 50% of 1978 levels. S. To improve record keeping systems by utilizing tucrofilming and computer data processing. ACTIVITY MtFA5URL 1EW: I. Number of building permits and dollars amount - compare FY77 and FY78 to FY79. 2. Number of citizens complaints vs. number of corrective orders issued by staff field observation - compare FY77 and FY78 to FY79. 3. Number of field inspections performed - compare FY77 and FY78 to FY79. 4. Number of records placed on microfilm and/or computer. �f ACTIVITY ANALYSIS: I Achievement of the above objectives will indicate the level of understanding of the �1 codes at the staff level and at the private sector level. Problems such as conflicts in the code or with other ordinances will surface and can be brought to Council for corrective action consideration. Lack of understanding about the codes or acceptable building practices shall also be �I made known and may require training session on the code or other teaching aids to be developed for field technician and the general public. -163- ",cmilu•uD P JORM MICR+LAO (AAR RAPIDS • DfS MOINES 7777 --- 777.7 I 1 p DECISION PACKAGE DEPARTMENT: dousing Inspection Services DATE: December 7, 1977 PREPARED BY: Michael Kucharzak UNIT: Building Inspection / Minimal service 1 3 APPROVED level LEVEL OF BY: ACTIVITY DESCRIPTION: Provide minimum level of administrational enforcement for Council RESOURCES CURRENT BUDGET adopted ordinances. REQUIRED FISCAL YEAR FISCAL YEAR - Would be able to answer citizen complaints. - Spot check construction in the field. No. Personnel * 2 1/2 ** 1 1/2 - Provide print review for alterations and some single family Personal serv. 43,385 25,824 construction. - Provide necessary clerical support by answering phones, typing g ommodities 1,365 355 and some filing. ov erv. 6 Charges 6,272 2,845 on to co activities withldivide sionsaof Assisted lHousing, Housing Rehab,divisional apical Outlay 1,708 1,708 and Housing Inspection. -0- TOTAL $52,730 $29,024 a ADVANTAGES/BENEFITS: *1- Sr. Bldg. Ins. **1- Sr. Bldg. Insp. Lowest level of support and still have division exist. - Senior Building Inspector 1- Clerk Typist 258 Secretary j has familiarity with all trade areas and can perform an adequate job Director II.I.S. 258 Director H.I.S. at the minimal level. Only staff member charged 1008 to this budget. Assumes CDBG, Rehab and Housing Inspection picks up 758 of Secretary and 758 of Director. OPTIONS: I. Less staff than this would result in the City no longer performing building inspection duties. The County would have to perform same. 2. The City could contract with a local architect to perform inspection and consultation service. Clerk typist could collect permit fees. cousEQueNccs: - Would not be able to adequately perform the required life safety inspections mandated by City codes and ordinances and/or State law, j - No more codes could be adopted or if they were, they could not be enforced, i.e. conservation, handicapped provisions, etc- I I4I 0W IU11ED BY JORM MICRl+1LA13 (10AII RAPIDS • DES MDIDES DECISION PACKAGE nnmc. DEPARTMENT: 1busin Inspection Services g P -- :YVVG11uG1 1 li// PREPARED BY: Michael Kucharzak UNIT: BuildingInspection Basic service level LEVEL 2 OF 3 APPROVED BY: ACTIVITY DESCRIPTION: - Enforce Electrical Code RESOURCES CURRENT BUDGET - Enforce Plumbing Code REQUIRED FISCAL YEAR FISCAL YEAR - Enforce Zoning Ordinance - Enforce Sign Ordinance No. Personnel 4 4 - Enforce Mechanical Code - Provide support service for Housing Rehab and Housing Inspectio Personal serv. 72,870 61,255 - Establish a system of microfilming all records that are 10 Commodities 1,910 975 erv. 6 Charges 8,780 6,655 years or older - Establish a system of keeping records by computer Capital outlay 2,392 1,000 TOTAL $85,952 $69,885 ADVANTAGES/BENEFITS: - Provide basic inspection services to: Electrical Code - Journeyman experience required for inspector. Plumbing Code - Journeyman experience for required inspector. - Reduce law suits from inadequate enforcement. - Provide health and life safety protection to Iowa City citizens by providing the minimum inspection required by Code: - Building; footings, frame, dry wall, final. - Plumbing; rough, final. - Electrical; rough, final. - Microfilming and computerizing will enable the Division to more accurately efficiently keep records of prints, permits, inspections and violations. OPTIONS: 1 - Zoning inspections could be performed by planning personnel. 2 - House moving could be performed by the Police Department. 3 - All print review could be performed by I.C.B.O. in Kansas City. 4 - Senior Building Inspector could perform electrical $ plumbing inspections. 5 - Housing Inspector and Rehab personnel would have to contract for their own technical help. CONSEQUENCES:I - Public would have to check proposed building plans in more than one location. 2 - No major problem, but not much of a savings since not many buildings are moved per year. 3 - Excessive delays for single family or alteration permits. 4 - May be challenged in Court inasmuch as no one staff person has license or training sufficient to perform all code inspections accurately. I4ICP0I ILMED BY JORM MICR(�LAB (I0AII RAPIDS . DIS 1401NES 1 DECISION PACKAGE DEPARTMENT: Housing Ij Inspection Services UNIT: Building Inspection/ Concrete $ Sidewalk LEVEL 3 OF 3 ACTIVITY DESCRIPTION: - Provide additional field personnel to insure compliance with codes. (Assist building inspectors with footing inspection; assist in sign inspection.) - Assume sidewalk inspections from Department of Public Works - Provide inspections of flatwork; ie drives, service walks patio's, etc. ' DATE: Octo PREPARED BY: Michael Kucharzak APPROVED BY: RESOURCES REQUIRED CURRENT FISCAL YEAR BUDGET FISCAL YEAR No. Personnel -0- 1 Personal Serv. -0 13,801 ommodities -0- 185 -erv. & Charges I 938 Capital outlay -0- 5,000 TOTAL -0- 20,924 �-. ADVANTAGES/BENEFITS: T 1 - Present system of DPW inspecting sidewalks and Housing F, Inspection Services inspecting the structure is ' wasteful and often counter productive. 2 - Presently no one inspects drives or private walks, patios, etc. 3 - Would be able to systematically inspect all sidewalks in Iowa City and order repairs where required by code. OPTIONS: 1 - DPW could continue to perform sidewalk inspections. 2 - No inspections would be made on drives, service walks, etc. 3 - Would anticipate some difficulty in having sufficient staff for peak of construction season to provide 100% inspection service as mandated by the UBC - we would not have enough field personnel to inspect every footing, framing, drywall or final inspection. CONSEQUENCES: 1 - Sidewalk ordinance will remain inadequately enforced. 2 - No one will check driveways or private sidewalks, patios, etc. when they are being constructed. 3 - We will continue to provide less than complete inspections in critical inspection areas. 4 - Potential for liability claims or law suits will remain high. M!CRU ILMED BY JURM MICR+LAB CLDAR RAPIDS - DES MOIRES T I [A I DEPARTMENT:Housin2 & Inspect Serv. - - UNIT: Building Inspection f — EXPENDITURE DETAIL r �.J CLASSIFICATION EMPLOYEES AUTHORIZED1 BUDGET FY 1978 FY 1979 FY 1979 6000 PERSONAL SERVICES LEVEL 1 Director, Housing and Inspec. Serv. Sr. Building Inspector Secretary 1 1 $ 6,955 034 14,880 Clerk Typist 1 2,657 i SUBTOTAL Health and Life Insurance O 2a� 4,492 TOTAL 1,332 I \ jjj 25, 4 it LEVEL II: Electrical Inspector Plumbing Inspector 1 1 $ 14,640 L Zoning Inspector 1 1 1 14,640 Building Inspector 1 1 14,640 j SUBTOTAL 4 1 14,640 Health and Life Insurance TOTAL 2,695 n$ LEVEL III: 61,255 Temporary 1� Sidewalk and Concrete Inspector 0 $ 2,245 J Health and Life Insurance — — 10,684 TOTAL 872 I �j 3,80 � CAPITA_ L_ OUTLAY LEVEL II: M ca ofilm equipment $ 1,000 LEVEL III: ...., L_ � —M crofilm equipment $ 5,000 r� 167- -167- IAI CROP ILVIED BY JORM MICR+LAB CLONR RAPIDS • DES 1401NES of 1121 1^ Io m rG.RPS, 7 n i i j i u ! ISI II �J 4� y .. 7 n J I GENERAL PUBLIC SAFETY PROGRAM SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Persona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ 84,119 $ 21,420 $ (6,270) $ 1,479,332 $ 1,750,142 $ 1,914,782 5,630 5,000 6,000 157,100 196,500 235,100 25,137 5,100 9,300 92,298 8,500 -- $ 1,759,497 $ 1,965,242 $ 2,165,182 $ 13528,805 $ 1,751,091 $ 1,821,043 81,525 87,830 94,292 126,445 138,406 109,760 84,483 15,605 133,817 -- 938 -- -- $ 1,822,196 $ 1,992,932 $ 2,158,912 j $ 21,420 $ (6,270) $ -168- I4.0O1 ILMED BY JURM MICR+LA9 LLDAR RAPIDS + DES MOINES u ! J I GENERAL PUBLIC SAFETY PROGRAM SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Persona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ 84,119 $ 21,420 $ (6,270) $ 1,479,332 $ 1,750,142 $ 1,914,782 5,630 5,000 6,000 157,100 196,500 235,100 25,137 5,100 9,300 92,298 8,500 -- $ 1,759,497 $ 1,965,242 $ 2,165,182 $ 13528,805 $ 1,751,091 $ 1,821,043 81,525 87,830 94,292 126,445 138,406 109,760 84,483 15,605 133,817 -- 938 -- -- $ 1,822,196 $ 1,992,932 $ 2,158,912 j $ 21,420 $ (6,270) $ -168- I4.0O1 ILMED BY JURM MICR+LA9 LLDAR RAPIDS + DES MOINES PUBLIC SAFETY PROGRAM — COMMENTS POLICE Crossing Guards Approval of Level 1 continues the level of service currently being provided. Also recommended from Level 2 is an increase of $2 per day for each guard. This change is recommended because it has become increasingly difficult to employ and retain crossing guards. Animal Control Approval of Levels 1 and 2 will continue the current level of service. The purchase of a new vehicle requested in Level 1 has been postponed by a transfer to Level 3 and an amount has been added to services and charges to provide for maintenance of the existing vehicle. — Level 3 is not recommended for funding because of a lack of funds. " Administration & Training h Funding is recommended for Levels 1 & 2 which will continue the existing level of service. Detective -Investigations Funding is recommended for Levels 1 and 2 which will continue the existing level of services. Capital outlay totalling $5,000 originally requested in Level 1 has been moved to Level 3. Records and Communications Funding of Levels 1 and 2 will continue the existing level of service. Capital outlay in Level 1 has been moved to Level 3. The position of clerk -typist, which currently is vacant, has been transferred to the _ word processing center. Level 3 is not recommended for funding because of a lack of funds. Patrol and Traffic Funding of Levels 1 and 2 will continue the existing level of service. Funding of the Levels 3 and 4 is not recommended because of a lack of funds. Proposed expenditures for miscellaneous capital outlay totalling $5,000, which was requested in Level 1, have been postponed and moved to Level 4. -169- 'AI CROI IL14CD BY JURM MICR�LAB NOR PANDS • DES I40114[S FIRE is r Administration Funding of Levels 1 and 2 will continue the existing level of service. Suppression f Funding of Levels 1, 2 and 3 will continue the existing level of service. been moved to $47,000 of capital outlay originally requested in Levels 1 and 3 have sufficientLevel 4. t funding for themini- reduction, ^� deemed essential by the Chief. 0 �11 L!9 0 A L Prevention Funding of Levels 1 and 2 will continue the present level of service. Funding of the other levels is not recommended because of a lack of funds. Training Funding of Levels 1 and 2 continues the present level of service. Capital outlay has been reduced by the amount of $1,035. -170- MICROMMED BY JORM MICR+LAB UDAR RAPIDS • DGS HOIRCS GENERAL PUBLIC SAFETY POLICE FUNCTION SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 BEGINNING BALANCE i - i, $_ 54,653 i., RECEIPTS: r rr I.d r Property Taxes W $ 1,010,102 l� Other Receipts: Licenses & Permits f:d Fines & Forfeitures r Charges for Services Intergovernmental Revenue 34,262 __ 17,500 11100 Use of Money & Property __ Miscellaneous Revenue 6J 600 5,800 Transfers: Fw U Bond Transfers Expense Transfers 92,298 3,500 i1 Other Transfers L: I- GENERAL PUBLIC SAFETY POLICE FUNCTION SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 BEGINNING BALANCE $ 63,752 $_ 54,653 $ (3,732) RECEIPTS: Property Taxes $ 855,856 $ 1,010,102 $ 1,161,362 Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue 34,262 __ 17,500 11100 Use of Money & Property __ Miscellaneous Revenue 22,000 600 5,800 Transfers: Bond Transfers Expense Transfers 92,298 3,500 -" Other Transfers __ TOTAL RECEIPTS $ 1,004,416 $ 1,031,702 $ 1,16P,262 EXPENDITURES Persona Services $ 786,992 $ 934,688 $ 959,039 Commodities 52,811 48,375 50,299 Services & Charges 96,290 102,094 64,322 Capital Outlay 76,484 4,930 90,870 Debt Service __ Transfers 938 TOTAL EXPENDITURES $ 1,013,515 $ 1,090,087 $ 1,164,530 ENDING BALANCE $ 54,653 $ (3,732) $ _ -171- WOW BY JORM MIC R+LA13 CLOAK RAPIDS • DES I401NES i H CITY OF IOWA CITY FY 1979 BUDGET FUND General CITY MANAGER'S DECISION PACKAGE SUMMARY RECOMMENDED FUNDING LEVEL PROGRAM u c a e y TOTAL COSTS/LEVEL FUNCTION _pr7irP ACTIVITY Adminicf ff -... PERSONAL S COMMODITIE.' SERVICES 8 CAPITAL OUTI TOTAL 'I MICMILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES GOALS AMD OBJECTIVES FUND GFN RA FUNCTION PIIgLI SAFETY PROGRAM POLICE ACTIVITY ADMINISTRATION AND TRAINING _ ACTIVITY DESCRIPTION: r The function of Administration system of management that best and Training within the Police Department is to provide a enables the ) GOALS AMD OBJECTIVES FUND GFN RA FUNCTION PIIgLI SAFETY PROGRAM POLICE ACTIVITY ADMINISTRATION AND TRAINING _ ACTIVITY DESCRIPTION: r The function of Administration system of management that best and Training within the Police Department is to provide a enables the I tasks of level of crime prevention; the protective patrol and investigative units to perform their apprehension of suspected offenders; the services to must be provided to increase provision of a high the citizens of Iowa City. Continued basic and advanced ltraining l problems the skills of officers in properly handling the encountered in their duties. r U 71 ACTIVITY GOAL: l) To provide a level ofmanagement and training that maximizes the ability of line divisions to perform their functions. 2) To establish through training an on-going management system that discovers, explores, and analyzes innovative management ideas and incorporates the useful ones into the operation of the Department. ACTIVITY OBJECTIVES: 1 Improve response times to citizen requests for service through more effective management. 2) Improve emergency responses by effectively providing for necessary equipment and 4;nhnproper Enhd timely anced 3contacts through effective training. cedcitizenpoliceReduce complaints of poor provision of services through program analysis as to types of services to be provided and priorities assigned. ACTIVITY MEASUREMENT: 1) Response time comparisons by present vs. past year. 2) Close observation and measurement of emergency response times and any delays occasioned by improper or faulty equipment. 3) Comparison of complaints against officers, FY'78 vs. FY'79. 4) Comparison of complaints of poor service, FY'78 vs. FY'79. a Analysis of the types of service provided; c Assiionse gnmentoofepriorities tor requeststfor Policeeservicesabasedguponoa &rbeabove. ACTIVITY ANAL: The above objective, when achieved, may indicate that: -- 0 Significant changes may be necessary in the types and character of training necessary; 2) Training and administration do or do not have a significant impact upon performance. 3) Priorities for the provision of enforcement services may or may not need to be altered. -173- MI CkOI ILMCD DY JORM MICRf LAG 1.I.DAR PAI'IDS • US MOINES v A , DEC ISI0!; FACKAGE DATE: November 21, 1977 DEPART110.7: Police PREPARED BY. Miller u::tr: Administration and Training LEVEL 1 of 2 APPROVED BY: ACTIVITY DESCRIPTION: r DEC ISI0!; FACKAGE DATE: November 21, 1977 DEPART110.7: Police PREPARED BY. Miller u::tr: Administration and Training LEVEL 1 of 2 APPROVED BY: ACTIVITY DESCRIPTION: RESOURCES CORREIlT BUDGET Ensures provision of emergency services REQUIRED FISCAL YEAR FISCAL YEAR No. Personnel 2 Provides some administrative, management and training Pe r::onal sere. 47.118 services Comnoditics 9 ,4,1 A 581 Provides support 6 counsel to City Manager on police matters if other duties allow -erg. a Charges 5,105 1,656 =apital Outlay 345 Attempts to provide adequate payroll 6 personnel services TOTAL $54,693 54,367 Resolves citizen complaints if time and personnel re- sources are available AD';A::TAGF.3; ncNEFITS: -Cheaper than present or anticipated police administrative practices. - Obviates the need for scheduling and providing training - Obviously limits the number of meetings, public relations engagements, etc. - Fixes responsibility for payroll E personnel records where it should be ... in the Personnel Dep't. oFTious:- Shift all payroll E personnel functions and records to the Personnel Department - Cancel all training, education, and public relations services ---shift all management to Division heads ---have no centralizing authority - Curtail line services and let the Sgt. E Captains perform administrative services - Eliminate one or more administrative positions CONSEQUENCES:- No investigation or follow-up of citizen complaints - no centralizated administration. - No technical direction or training would lead to a substantial risk of increased liability - Recruiting of personnel, as needed, would be impossible - No budgetary controls or records would be kept. - and no management or administration of records s stem 14 ICROP I LMID BY JORM MICR+LA6 UOAR RAPIDS • DGS 14011JES DEPARTMENT: DECISION PACKAGE DATE: PREPARED BY: UNIT` ADMINISTRATION AND TRAINING Level. 2 OF MILLER November 21, 1977 2 APPROVED BY: ACTIVITY DESCRIPTION: -Provides support and counsel to the City Manager on police matters. -Provides personnel and payroll attendance services. RESOURCES CURRENT -Provides citizen services' i.e. FISCAL BUDceT complaints. investigates and resolves citizen FISCAL YEAR -Provides internal investigations and permit inspection services as No. Personnel needed. -Provides emergency counseling and related services to citizens and Personal ommoaitiesry employees. 2 d' 399 -Prepares and documents operating and caPital ❑eeds of the several erys charyes1V1sions. _ apital Outlay 5 TOTAL ADVANTAGES/BENEFITS: $16'311 $14,367 -Provides centralized administration of the several divisions of the Police Department. -Provides predictable command and control in emergencies. -Provides the mechanism and processes for the orderly, -Affords planning, coordination and training in available technical aspects of law enforcement and policing. prompt, and reasonably adequate delivery of police services. j -Provides a high level of budgetary practices and control ---strives for a high level of satisfactory resolution of citizen complaints. -Maintains adequate personnel and payroll records; inspections_ aid I: OPTIONS: - - -' " "a �uppuri. -Offer basic training only...advanced training curtailed...curtail present efforts toward centralized but share [.1 -Provide basic, minimal support of personnel and payroll process... eliminate police services to the City departments and agencies. -Discontinue or curtail staff services to the line divisions --supervisors would perform staff services. -Eliminate all public relations efforts with civic groups, schools, scouts, etc. -Cut Planning and Programming, CONSEQUENCES: -Basic records (personnel, payroll, etc, ld -Curtailing advanced training could lead to damage suits against the City, thus increasing legal costs and liability. -Supervisors performing staff services would ucause tapcurtailmentrovide uofenecessary'lineon nser icesd create internal dissension. -j -Some other provision would have to be made to service other departments, agencies, etc. etc.) vices. (1•e., permits -house moves, MILPM 11.14Co BY JORM MICR+LAB CC DNR RAPIDS • DCS MOINES EXPENDITURE DETAIL DEPARTMENT POLICE UNIT ADMINISTRATION & TRAINING BUDGET FY 1979 1 1 $ 29,256 1 1 20,700 1,829 $-51 ,m 1 1 $ 12,492 322 12,814 CAPITAL OUTLAY LEVEL 1: ____T_�electric Correcting Typewriter and Cover (with trade-in) �a -176- 141CROFIL141D By JORM MICR�LAB U OAR RAPIDS • DES MOINES $ 345 II a. i y F I CLASSIFICATION �r PERSONAL SERVICES 11 11 LEVEL 1: Chief p� De puty Chief SUBTOTAL Health and Life Insurance TOTAL LEVEL 2; Secretary L Health and Life Insurance TOTAL EXPENDITURE DETAIL DEPARTMENT POLICE UNIT ADMINISTRATION & TRAINING BUDGET FY 1979 1 1 $ 29,256 1 1 20,700 1,829 $-51 ,m 1 1 $ 12,492 322 12,814 CAPITAL OUTLAY LEVEL 1: ____T_�electric Correcting Typewriter and Cover (with trade-in) �a -176- 141CROFIL141D By JORM MICR�LAB U OAR RAPIDS • DES MOINES $ 345 5,892 11 1 34,492 70,445 442 53,022 3,500 45,153 766,146 733,422 i MICROFILMED BY JURM MICR+LAB CLOAR RAPIDS • DES MOINES CITY OF IOWA CITY r FY 1979 BUDGET DECISION PACKAGE SUMMARY CITY MANAGER'S FUND PROGRAM General public Safety TOTAL COSTS/LEVEL RECOMMENDED FUNDING LEVEL FUNCTION Police ACTIVITY — 2at—ro—F—an—&7r—Mic i LEVEL 1 LEVEL 2 LEVEL 3 LEVEL 4 TOTAL FY79 FY 78 PERSONAL SERVICES 605,438 36,032 641,470 626,098 COMMODITIES 34,375 2,787 i 1 37,162 . 33,379 5,892 11 1 34,492 70,445 442 53,022 3,500 45,153 766,146 733,422 i MICROFILMED BY JURM MICR+LAB CLOAR RAPIDS • DES MOINES GOALS AND OBJECTIVES FUND GENERAL FUNCTION PUBLIC SAFETY PROGRAM POLICE ACTIVITY PATROL AND TRAFFIC ACTIVITY DESCRIPTION: The function of the Patrol and Traffic Division is to provide general police service within Iowa City. Among others, these tasks include, traffic and speed control; crime prevention; preliminary and, at times, follow-up criminal investigations; general pre- ventive patrol; accident investigation; arrest of offenders; assisting in prosecution; and other public and private provision of services. I� I-; i ; ACTIVITY GOAL: 1) To provide prompt and helpful assistance on all requests for police service. 2) To reduce accidents and instances of criminality and delinquent behavior. i� + ACTIVITY OBJECTIVES: 1) To continue to provide a level of service not below that provided in FY'78. (Estimated 21,000 citizen generated requests for service and officer dispatched response and an additional 21,000 officer generated actions.) 2) To respond to all emergency and high priority calls as rapidly as presonnel and }� equipment resources permit. l� 3) To improve auto accident control measures. 4) To improve increased follow-up investigation by the Patrol/Traffic Division on all accidents and reported criminal incidents. ni 5) To increase, if resources allow, the amount of time spent on preventive patrol. ACTIVITY MEASUREMENT: �{ 1) Service level comparison, citizen and officer generated, --comparing FY178 with FY'79. fj 2) Comparison of accident reports and amounts of time spent in investigation, FY178 6S with FY'79 3) Comparison of civil suits requesting officer testimony, FY'78 with FY'79 ACTIVITY ANALYSIS: The above goals, when achieved, will offer a basis for a more objective analysis of police patrol and traffic control operations and afford insights into priority setting and resource allocation for traffic and patrol. In addition, such analysis may give some indication as to whether or not many of the more routine police functions might be better performed with greater economy and efficiency by operatives other than sworn police officers. — -178- 14:CPO I ILMCD BY JURM MICR+LAB HJAIL Mil IDS • UCS 140UmS DECISION PACKAGE DEPARTMENT; DATE: November 21, 1977 Police PREPARED BY: Miller UNIT; Patrol and Traffic LEVEL 1 OF 4 APPROVED BY: ACTIVITY DESCRIPTION: - Provides a variety of emergency services: e.g, fatal accidents, flood RESOURCES CURRENT BSE. control and rescue; REQUIRED FISCAL YEAR FISCAL YEAR - Responds to crime in progress calls No. Personnel 37 36 - Investigates personal injury accidents Personal Serv. tr 605 ,438 - Arrests offenders, if known, to the Police Commodities 31,994 34 375 - Assists in the prosecution of offenders, if erv. s Charges 66 361 28,600 requested apical outlay v TOTAL 693,391 720,993 `Or GES/DENEFITS: - Operating costs would be substantially reduced. (1) Includes vehicle rental --- I ally patrol cars were purchased...thus approximately $28,000 was capital expenditures ers of personnel would be cut. ment would not have to be replaced as frequently. `Includes $27,000 overtime istrative and staff services could be reduced. requirements for the Department could be reduced. OPTIONS: - Respond to emergencies only - Investigate only personal injury or fatal accidents. - Engage in no preventive patrol...a small cadre of officers would remain in the station and respond only to urgent requests as is presently done in the Fire service - No service to other departments or agencies would be provided - Maintain Monday through Saturday operations ...Curtail operations on Sunday CONSEQUENCES: - There would be no on -street preventive patrol - Crime rate would probably increase substantially i - Citizens and politicians would probably force a change (upward) in the level of police services and budgeted amounts. ra;Cl!OI ILMID BY JORM MICR4�LAS U.DAR IWIDS . DQS t401t1IS I DECISION PACKAGE f RTNENT; POLICE : PATROL AND TRAFFIC LEVEL 2of4 VITY DESCRIPTION: -Investigates serious property damage accidents. -Arrests offenders. -Assists in the prosecution of offenders. -Performs preliminary criminal investigations. DATE: November 21, 1977 PREPARED BY: Miller APPROVED BY: RESOURCES I CURRENT I BUDGET REQUIRED FISCAL YEAR FISCAL YEAR Personnel . 6 Capital Outlay I 11 1 442 TOTAL $40,031 $ 45,153 FADVANTAGES/BENEFITS:/BENEFITS: ocosts remain essentially steady. vacanciesas they occur would probably not be filled. and maintenance costs would hold steady or increase only in ratio to inflation. onal staff or administrative services would-be needed. osts for court and prosecution could be reduced. OPTIONS: -Respond to emergencies as needed. -Provide minimal services to other City Departments and other governmental agencies. -Institute a fee basis provision for all services not required by law. -Establish a schedule of "called for" services that are available from the Department and never vary from it --make the schedule known to the public. -Patrol only if a proven need exists in a neighborhood. i CONSEQUENCES: -No continuing, regularized patrol. -Somewhat higher crime rate is possible. -Increased community unrest or at least lack of ease if no patrol fol -Delay response to emergencies and crime -in -progress calls.low-up. 14I R01 ILNCO 6Y JURM MICR�LAEI (J OAR RAPIDS • DGS MOINES 0I oa I _. .-n n an .N4: Police DECISION PACKJ,GE UNIT: Traffic and Patrol LEVEL 3 of 4 a.. uCbl; Hl PTIOtl: - - Arrests offenders, investigates and questions suspects Engages in some preventative patrol - Investigates reported crimes - Assists other City Departments and governmental agencies AD•JA::•i%,r;E::.'IIt::El•Irs: - Operating costs remain substantially the same as in prior year - Personnel numbers would remain as in the previous fiscal year. - Slight additional costs for maintenance of equipment or physical plant needs - Extended criminal investigations could continue at or slightly below the present level - Special services, i.e. youth aid, etc., could continue DATE: November 21, 1977 PREPARED BY: Miller APPROVED BY: RESOURCES PEQU1 RED CURRENT FISCAL YEAR BUDGET FISCAL YEAR ❑n. Personnel _ Personal S�rv. — I I orv. s Charq•:s — 8,969 'apical Outlay _ 431 T ITAL O $13,624 OPTIONS: - Reduce by one-quarter the amount of time and resources assigned to traffic and bicycle control - Shift all non -enforcement functions... i.e. bicycle control; temporary signing, etc., to another department- - Assign follow-up investigations to duty hours only with no overtime- - Reduce amount of time by insisting all officers to go to court only on duty.. If the courts refuse to schedule around the officers availability, the case at hand may be dismissed CONSEQUE::CES: functions would continue ---wanted, desired or useful functions would be sharpl- Enforcement at all levels would be somewhat below the level experienced in fiscal '78 ---Necessary y curtailed. MICP0I IUIED BY JURM MICR+LAS (CDN( RAPIDS • DES 1101NES i �, _. ....: :._.. . -�� . ,.._ � �. .... w..w ..,....y F.� '.��] wva. a+ -.4a �.n+a •+.....i ue...� ...o..n .-...0 rr+.q rw� D7_CISION PACKAGE DEPARTY£.%'I': DA'L'E: November 21, 1977 Police PREPARED BY: Miller UNIT, Traffic and Patrol LEVEL 4 of 4 APPROVED BY: ACTIVITY DESCRIPTION: - Provides a variety of non -enforcement public services RESOURCES REQUIRED CURRENT BUDGET FISCAL YEAR FISCAL YEAR - Engages in preventive patrol IIo. Personnel - Provides a high level of traffic and speed control Personal Serv. 0 96 180 - Provides whatever services are needed for successful 11 065 ro- secution of offenders P `omroditIes Irv. s Charges 0 9,091 - Initiates investigations and apital outlay 0 23,940 engages in public relation/ public support activities N T,, AL 00 140,276 I i AW.ANTAGES,!;'NUFITS:- Provides a full range of police services to City residents- - Increases the personnel and resources commitment to the are needed-evening and late night shifts where they - Affords increased investigative and preventive services- - Could conceivably truncate the rise in reported crime and to a reduction in the rate of reported delinquent activities or possibly lead crimes- - Will afford greater probabilities of timely responseto citizen needs. OPTIONS:- Increase preventive patrol by 16,640 on -duty hours during afternoon and late nights - Increase youth aid services by 2,020 on -duty hours - Substantially increase the amounts of time available for traffic and speed control - Allow for increased attention to target crimes (e.q., rape; assault, etc.) through staffing of a target crime unit. CONSEQUENCES: - The capabilities of the Police Department will be no greater than today. No increase in preventive patrol could be initiated. No specialty services, e.q. juvenile, increased speed and accident control or increased neighborhood problem solving could ve engageJin. I I4fCROE I LI.IED BY JORM MICR#LAB ([DAR RAPIDS • RES MOINES 1MROFILVED BY DORM MICR +LAS CEDAR RAPIDS • DES MOINES DEPARTMENT POLICE UNIT PATROL AND TRAFFIC EXPENDITURE DETAIL rr i CLASSIFICATION EMPLOYEES AUTHORIZED BUDGET PERSONAL FY 1978 FY 1979 FY 1979 SERVICES LEVEL 1: I� Captains .- Sergeants4 4 3 $ 56,376 Officers 29 4 69,696 j Overtime 29 429,502 g SUBTOTAL 37 36 27 000 582,574 Ii Health & Life Insurance — �.J TOTAL 22,864 i LEVEL 2: Officers Health & Life Insurance 3 3 3 33,408 J TOTAL �— 2,624 3 ,03 LEVEL 3• Lj -0- -0- -0- "' : I LEVEL 4: Officers Health & Life Insurance 0 8 $ 89,088 TOTAL U 8 96,0802 i I '-1 -183- 1MROFILVED BY DORM MICR +LAS CEDAR RAPIDS • DES MOINES L DEPARTMENT POLICE UNIT PATROL AND TRAFFIC EXPENDITURE DETAIL CLASSIFICATION CAPITAL OUTLAY —� LEVEL 1: Patrol Cars (7) Annual Payment ori Radios 2 Vertical file cabinets - 4 -drawer, legal 1 Printing calculator, 12 -digit, with hood TOTAL LEVEL 2: Llght bars (2) TOTAL LEVEL 3: 1 Siren and speaker for #838 TOTAL LEVEL 4: 1 Locking mal gun cabinet S ammo storage 1 Four compartment evidence locker et 3 Correcting Selectric typewriters and hoods 2 additional squad cars equipped plus communication systems -184- PIcRorILNED BY JORM MICR+LAB CIDAR RAPIDS • DES 1401NES BUDGET FY 1979 $42,000 10,000 360 220 5s�2,580 $ 442 $ 431 $ 1,500 800 2,640 19 000 2940 { L, I { g r J 8 aP '� L DEPARTMENT POLICE UNIT PATROL AND TRAFFIC EXPENDITURE DETAIL CLASSIFICATION CAPITAL OUTLAY —� LEVEL 1: Patrol Cars (7) Annual Payment ori Radios 2 Vertical file cabinets - 4 -drawer, legal 1 Printing calculator, 12 -digit, with hood TOTAL LEVEL 2: Llght bars (2) TOTAL LEVEL 3: 1 Siren and speaker for #838 TOTAL LEVEL 4: 1 Locking mal gun cabinet S ammo storage 1 Four compartment evidence locker et 3 Correcting Selectric typewriters and hoods 2 additional squad cars equipped plus communication systems -184- PIcRorILNED BY JORM MICR+LAB CIDAR RAPIDS • DES 1401NES BUDGET FY 1979 $42,000 10,000 360 220 5s�2,580 $ 442 $ 431 $ 1,500 800 2,640 19 000 2940 CITY OF IOWA CITY 1 FY 1979 BUDGET CITY MANAGER'S FUND General DECISION PACKAGE SUMMARY RECOMMENDED FUNDING LEVEL PROGRAM Public Safety TOTAL COSTS/LEVEL FUNCTION Police ACTIVITY Detective - Investigations SII PERSONAL SI m!001ILMED BY JORM MICR+LAB (1.011! RAPIDS - DES I101NCS I FUND r,FNFRAI PROGRAM POLICE ACTIVITY DESCRIPTION: GOALS AND OBJECTIVES FUNCTION _ Rn RI Tr CAFFTY ACTIVITY DETECT IVF/ TNVFSTirLUQN Criminal Investigation Division consists of three sections, (a) General Investigation; (b) Juvenile; (c) Special Investigation. The activities of these sections include the investigation of felonies, crimes, offenses and complaints of a more serious nature, whether the alleged offenders are juvenile or adult, the enforcement of all laws and ordinances relating to these offenses, the arrest and prosecution of all offenders. ACTIVITY GOAL: Provide a high level of investigative services that leads to the arrest of offenders in not less than 30% of all assigned cases and/or clearance of not less than 45% of cases by arrest or closing by purpose. ACTIVITY OBJECTIVES: 1) Continue to provide investigative services not below those provided in FY'78 (e.g., assigned caseload of 1 investigation added per detective per working day). 2) Increase contact with various court provided services and social services in an effort to furnish ameliorative remedies to alleged or potential juvenile offenders through provision of alternatives to arrest or petition to juvenile court. 4) To obtain additional trained personnel for the Juvenile Investigation section if resources become available, or at the minimum to not decrease these services. 5) To establish a social work follow-up on all cases, using the development of a case work approach with delinquents, or individuals who have come to the attention of the police through the practicum developed with the School of Social Work, Univ. of Iowa. ACTIVITY MEASUREMENT: 1) Service level comparisons, citizen and officer generated... comparing FY'77 and '78 with FY'79. (4000 requests for service resulting in 2400 investigations in 178; 3800 and 2000 in '77 as compared to '79 experience.) 2) Compare court contacts and referrals to alternative agencies by evaluating the present fiscal year statistics to the past two fiscal years and determining by officer contact experiences with adult and juvenile offenders subsequent to contact or referral, the success of the used ameliorative remedy. ACTIVITY ANALYSIS: Successful achievement of the goals noted above should afford an analytical base from which to measure the success of the efforts of the Investigative Division of the Police Department. From such analysis an improved standard for resource allocation may be derived. -186- wtcprn ILII) BY JURM MICR+LAO (10Ap FAVIDS • DES MOVIES t, FUND r,FNFRAI PROGRAM POLICE ACTIVITY DESCRIPTION: GOALS AND OBJECTIVES FUNCTION _ Rn RI Tr CAFFTY ACTIVITY DETECT IVF/ TNVFSTirLUQN Criminal Investigation Division consists of three sections, (a) General Investigation; (b) Juvenile; (c) Special Investigation. The activities of these sections include the investigation of felonies, crimes, offenses and complaints of a more serious nature, whether the alleged offenders are juvenile or adult, the enforcement of all laws and ordinances relating to these offenses, the arrest and prosecution of all offenders. ACTIVITY GOAL: Provide a high level of investigative services that leads to the arrest of offenders in not less than 30% of all assigned cases and/or clearance of not less than 45% of cases by arrest or closing by purpose. ACTIVITY OBJECTIVES: 1) Continue to provide investigative services not below those provided in FY'78 (e.g., assigned caseload of 1 investigation added per detective per working day). 2) Increase contact with various court provided services and social services in an effort to furnish ameliorative remedies to alleged or potential juvenile offenders through provision of alternatives to arrest or petition to juvenile court. 4) To obtain additional trained personnel for the Juvenile Investigation section if resources become available, or at the minimum to not decrease these services. 5) To establish a social work follow-up on all cases, using the development of a case work approach with delinquents, or individuals who have come to the attention of the police through the practicum developed with the School of Social Work, Univ. of Iowa. ACTIVITY MEASUREMENT: 1) Service level comparisons, citizen and officer generated... comparing FY'77 and '78 with FY'79. (4000 requests for service resulting in 2400 investigations in 178; 3800 and 2000 in '77 as compared to '79 experience.) 2) Compare court contacts and referrals to alternative agencies by evaluating the present fiscal year statistics to the past two fiscal years and determining by officer contact experiences with adult and juvenile offenders subsequent to contact or referral, the success of the used ameliorative remedy. ACTIVITY ANALYSIS: Successful achievement of the goals noted above should afford an analytical base from which to measure the success of the efforts of the Investigative Division of the Police Department. From such analysis an improved standard for resource allocation may be derived. -186- wtcprn ILII) BY JURM MICR+LAO (10Ap FAVIDS • DES MOVIES DECISION PACKAGE DEPARTMENT: DATE: Novv-giber 21, 1977 POLICE PREPARED BY; UNIT: DETECTIVE -..INVESTIGATIONSTOC LEVEL } OF 3 APPROVED BY: ACTIVITY DESCRIPTION: .� -Provides for investigations of only very serious crimes and thefts where loss exceeds RESOURCES REQUIRED CURRENT FISCAL YEAR BUDGET FISCAL $5,000. YEAR -Provides that no more than 3 investigators will be available time No. Personnel I given at any and then only for 6 hours per working day. Personal Serv. 81 152 86 597 -Includes investigative follow-up on all incidents involving injury or homicide. 9 Personal o=oaities 4,354 4 790 erv. s Charges g lgg 10,109 I *Includes replacement of 5 unmarked ' apital Outlay 230 37,355* leased vehicles with purchased v 1h s. Item not included in FY78 TOTS $94,924 $138,851 ADVANTAGES/BENEFITS: m -Provides sharply curtailed investigative services and places investigative responsibilities on other t -Over an extended period of time, budget leveling divisions. or perhaps reduction The need for investigative tools would be reduced might be realized. over a period of time. OPTIONS: -Prolonged investigations would be conducted by other agencies. -The Patrol and Traffic Division could be increased to handle the added investigative load. CONSEQUENCES. investigations or inadequate investigations and follow-up would -No on call Detectives would be result. available to assist in patrol instituted -Large build-up of uninvestigated cases. investigations. x r.. I4 00f IL14ED BY JORM MICR+LA6 LLDNt PAPIDS • DES M0114ES ncrease in investigative services E I Ability to maintain proper relations with businesses and affected population may be impaired. r 14:0011 LI410 BY JORM MICR+LAB CLDAR RAPIDS • DES 1401NES j DECISION PACKAGE DEPAfi—:?,xT: °ATE: i November 21 1977 Public Safety - Police Department PREPARED BY: Stock UNIT: Detective - Investigation LEVEL 2 OF 3 APPROVED BY: j ACTIVITY DESCRIPTION: I -.:..i - PPOVldeS for investigations of any thefts P''SOIIPCFS PEQUIRED CURRENT BUDGET I FISCAL YEAR FISCAL YEAR - Provides for six full-time investigators Personnel Provides for rotation of investigators for on-call situations 1 1 �- 16 65 ?ers�nal S-rv. 15 2'0 'o.^�d:cies 967 958 i - Provides for complete investigations, with either - C4arq•es 2,042 2 033 2 or closed case an open --.�1 _ap:ral Outlay i - Provides investigators For an eight hour day E •rc'rnc, ` 1; $18,229 19 646 wFA:'!iLa:r ITS: - Provides for present number of investigators s no increase in present budgeting s for standard investigations s for minimal assistance from other Bureaus I oPTIC:Is:- - - Assistance from class room trained uniformed officers - Assistance from other Bureaus in critical areas 1 i CONSEQUENCES: i - No i ncrease in investigative services E I Ability to maintain proper relations with businesses and affected population may be impaired. r 14:0011 LI410 BY JORM MICR+LAB CLDAR RAPIDS • DES 1401NES 3ZCJSI0:7 PACYAGE DEPARTTO:NT: Public Safety - Police Department UNIT: Detective - Investigation LEVE:. 3 of 3 ACTIVITY DESCRIPTION: - Provides for an investigation of any and all crimes re- gardless of amount Provides for an increase in investigative personnel Provides information as to a final outcome of a court case if case goes to court, through closer court liaison Provides a more capable investigative unit through the Provision of needed investigative equipment PREPARED BY: APPRCYED OY: P—'SOUPCES PEWIRPD �. Personnel 'RSONAL SERV, MODITIES RV. & CHARGES a:tal Outlay 0,r 03 _ _ F7AL ES/BENEFITS: es Department with more personnel to be involved in more cases s for a minimal increase in investigativebudget s for investigators to be available for completion of cases ':f t OPTIONS: Increase youth services I- Allow most investigations to be completed by Iowa City Departmental members DATE: November 2 CURRENT RAE. FISCAL YEAR FISCAL YEAR 0 1 0 1 1,053 5,000 0 1 24, 939 CONSWUEUCES: - No increase in needed services to youth - Rotation of personnel through the investigative Division from other Divisions will be discontinued - Cooperation among the Divisions and other Agencies will be impaired I)<�w4iSL14F2111Gip/A,:$��.+.IMi-� :�!• :ki.�i.n','.i.! :.�iu..: II �., Is: :...:..:. 1410011 LI41D BY JORM MICROLA13 CIDAR RAPIOS • DES MOVIES 977 EXPENDITURE DETAIL CLASSIFICATION PERSONAL SERVICES LEVEL l: Sergeants 2 Officers 3 SUBTOTAL 3 Health and Life Insurance TOTAL LEVEL 2: Officer 1 Health and Life Insurance TOTAL LEVEL 3: Officer 0 Health and Life Insurance TOTAL 0 CAPITAL OUTLAY LEVEL 1: 1 ----rime Scene Sketch Kit 1 Fingerprint Comparator 1 Trace Metal Detection Kit 1 Number Restoring Kit 1 Evidence Vacuum Kit 1 Combination Fingerprint/Auto Print Station 5 Rape Evidence Collection Kits 5 • Portable red lights for unmarked vehicles 1 Laboratory Kit - 5 Vehicles LEVEL 3: 1 Surveillance Microphone -190- 2 3 TOTAL TOTAL M;CROFILMEO BY DORM MICR+LAB (.LOAR RAPIDS • NES MOINES DEPARTMENT UNIT INVESTIGATIVE SERVICES POLICE BUDGET FY 1979 $ 34,848 47,304 332TbT 4,445- L86,597 ,445 $ 86,597 $ 15,768 887 665 $ 15,768 887 $ 55 305 75 40 275 675 35 270 625 X35 000 37,355 S 5,000 I� r �r 3 r' r„ 1 � A 'i r� 4 ,.1 1 y ! LJ EXPENDITURE DETAIL CLASSIFICATION PERSONAL SERVICES LEVEL l: Sergeants 2 Officers 3 SUBTOTAL 3 Health and Life Insurance TOTAL LEVEL 2: Officer 1 Health and Life Insurance TOTAL LEVEL 3: Officer 0 Health and Life Insurance TOTAL 0 CAPITAL OUTLAY LEVEL 1: 1 ----rime Scene Sketch Kit 1 Fingerprint Comparator 1 Trace Metal Detection Kit 1 Number Restoring Kit 1 Evidence Vacuum Kit 1 Combination Fingerprint/Auto Print Station 5 Rape Evidence Collection Kits 5 • Portable red lights for unmarked vehicles 1 Laboratory Kit - 5 Vehicles LEVEL 3: 1 Surveillance Microphone -190- 2 3 TOTAL TOTAL M;CROFILMEO BY DORM MICR+LAB (.LOAR RAPIDS • NES MOINES DEPARTMENT UNIT INVESTIGATIVE SERVICES POLICE BUDGET FY 1979 $ 34,848 47,304 332TbT 4,445- L86,597 ,445 $ 86,597 $ 15,768 887 665 $ 15,768 887 $ 55 305 75 40 275 675 35 270 625 X35 000 37,355 S 5,000 CITY OF IOWA CITY FY 1979 BUDGET DECISION PACKAGE SUMMARY TOTAL COSTS/LEVEL PERSONAL S COMMODITIE! SERVICES & !R I CAPITAL OUTI TOTAL CITY MANAGER'S FUND General RECOMMENDED FUNDING LEVEL PROGRAM FUNCTION o ice ACTIVITY Rarnrne end r...,,..,..____.. IA100111.14CD BY JORM MICR+LAB CI.DAR RAPIDS • DCS 110114CS GOALS AND OBJECTIVES FUND GENERAL FUNCTION PURI IC SAFETY PROGRAM POLICE ACTIVITY RECORDSAND COMMUNICATIONS ACTIVITY DESCRIPTION: The function of the Records Division is to properly and accurately maintain all records of r- the Police Department in such order as to be available for reference when requested rd legally authorized organizations or their agents. In addition, the Records Division by shall coordinate information received and disseminate it to members of the Department, furnish desired information to the Police Officials, make such statistical studies and records as may prove useful to commanding officers such other statistical data as may be requiredepare monthly and annual reports and compile r p t.J ACTIVACTIV=AL: To provide accurate, up-to-date information relevant to current situations and conditions. To provide for efficient enforcement through statistical analysis, ACTIVITY OBJECTIVES: q 1) 2) 3) 3) 2) 9 tid h To provide accurate, up-to-date information relevant to current situations and conditions. To provide for efficient enforcement through statistical analysis, ACTIVITY OBJECTIVES: Reduce number of report forms to minimum. Improve quality of reports being produced. Computerize complaint procedure to establish a complete current over -view of existing situations and conditions. 1 ACTIVITY MEASUREMENT: q 2) 2) 3) 3) 4) tid Reduce number of report forms to minimum. Improve quality of reports being produced. Computerize complaint procedure to establish a complete current over -view of existing situations and conditions. 1 ACTIVITY MEASUREMENT: Volume of reports received, 1977 as compared to '78 and '79 experience. Case load and assignments, same as #l,above. Comparison of reports -generated FY'77 and FY'78. Ability of computerized information to reflect current conditions. L.� ACTIVITY yANALYSIS: Achievement or failure to achieve above objectives will present insight into problem Ltl areas such as Productivit for a basis of decision for FYi80�ties, and personnel assignments and thus should allow -192- P100f ILMED BY JORM MICR+LAB Id DAR RAPIDS • DES MINES q 2) 3) �{ 4) Volume of reports received, 1977 as compared to '78 and '79 experience. Case load and assignments, same as #l,above. Comparison of reports -generated FY'77 and FY'78. Ability of computerized information to reflect current conditions. L.� ACTIVITY yANALYSIS: Achievement or failure to achieve above objectives will present insight into problem Ltl areas such as Productivit for a basis of decision for FYi80�ties, and personnel assignments and thus should allow -192- P100f ILMED BY JORM MICR+LAB Id DAR RAPIDS • DES MINES DECISION PACKAGE DEPARTMENT: PUBLIC SAFETY - POLICE DEPARTMENT UNIT` RECORDS AND COMMUNICATION LEVEL I OF g ACTIVITY DESCRIPTION: -Provides for the maintenance of required records and reports. -Provides for the submission of required reports to proper agencies ADVANTAGES/BENEFITS: 4, -Reduces personnel. -Reduces office supplies and expenses. -Decreases storage facilities and equipment. OPTIONS: PREPARED BY: APPROVED BY: RESOURCES REQUIRED Personnel Outlay TOTAL DATE: November 21, 1977 COOK CURRENT FISCAL YEAR -Information maintained by each officer, thus resulting in a lack of continuity and consistency. I CONSEQUENCES: +I -No administrative reports relating to performance. -No reports relating to trends of occurrences. -No data base from which future goals and objectives can be projected. -No assistance to the Public for information requested. -Provides for a gross lack of accuracy in report system. -No investigative reports to follow-up investigations. WCWM IUdED DY JORM MICR+LA6 LLDAk INPIDS • DES liOPIES 0 BUDGET FISCAL YEAR DECISION PACYAGL- nATE: November 21, 1977 DEPAR: rJ::-r: Public Safety - Police Department PREPARED BY: Cook UNIT: Records E Communication LEVEL2 or 3 APPROVED BY: C ACTIVITY DESCRIPTION: - Provides limited data base from which minimal adRlinis- RESOUPCES P1:QUIRED CURRENT FISCAL YEAR BUDGET FISCAL YEAR trative reports may be generated no. Personnel 1 Personal S•.•rv. 11,035 -- - Provides limited typing of officers' reports Counodities 48 4 - Provides limited processing of requests for service Se 1 021 1,1188 :apical Outlay 148 TAI. $12 540 $2,277 ADVANTAGES/BENEFITS: - Provides minimal administrative reports for the determination of activity trends - Provides basic services to officers on the street in way of crime prevention. - Provides an initial effort to centralize documentation OPTIONS: - Officers could type and file reports individually - Each officer could maintain his/her personal file for court use CONSEQUENCES: - Limits accuracy of data obtained from records ection and recording. because of inconsistent methods of coll- - Jeopardizes the confidentiality of files and records 141 CROf ILVICD BY JORM MICR+LA9 QOAR RAPIDS • DES M0114CS C 141 CROf ILVICD BY JORM MICR+LA9 QOAR RAPIDS • DES M0114CS ! nF.r TRTnN onr¢nrP DePARTNENT: PUBLIC SAFETY - POLICE DEPARTMENT PREPARED BY: uATE: COOK November 21 1977 UNIT: RECORDS AND COMMUNICATIONS LEVEL 3 of 3 APPROVED BY: ACTIVITY DESCRIPTION: -Provides for administrative report systems. RESOURCES REQUIRED CURRENT FISCAL YEAR BUDGET FISCAL YEAR -Provides for typing, filing and distribution of officer report systems. No. Personnel O 0 -Provides for systematical filing and indexing of complaints and requests for service. Personal Serv. 0 0 Connodities 0 700 -Provides for direct sypervision and coordination of report systems as well as personnel. erv. s Charges 0 1,488 apital outlay 0 562 TOTSr2, 0750 ADVANTAGES/BENEFITS: -Allows for system analysis. ' -Allows for accurate statistical compilation. -Allows for accountability as to the actual functions of the total police -Allows for centralization of data base from which accurate administration function. reports can be produced. rOPTIONS:the present with some reduction in adoption, printing, and use of standardized forms and records. CONSEQUENCES: -Progress toward county -wide law enforcement records system. -County computer for storage and retrieval would be jeopardized. 1AM101 ILI4ED BY JORM MICR¢LAEI QOA11 RAPIDS • DES MOINES DEPARTMENT___MO l['F - UNIT RFfpROS AND fpM1""IN*�nrION EXPENDITURE DETAIL CLASSIFICATION i. AUTHORIZED r C FY-TT7-9-1 l PERSONAL SERVICES �j Supervisor c ' Radio Dispatchers 1 4 1 $ 15,768* Clerk/Typist 4 4 40,498 l,J 4 39,480 SUBTOTAL -y10,613 Health and Life Insurance 9 06,359 TOTAL 6,559 Eli Y 112,918 � IPI Iwi Clerk/Typist 1 J 0 $ --- TOTAL —r- O $ -0- 1' U q t DEPARTMENT___MO l['F - UNIT RFfpROS AND fpM1""IN*�nrION EXPENDITURE DETAIL CLASSIFICATION EMPLOYEES AUTHORIZED BUDGET FY 1 9788 FY-TT7-9-1 FY 1979 PERSONAL SERVICES LEVEL 1: Supervisor Radio Dispatchers 1 4 1 $ 15,768* Clerk/Typist 4 4 40,498 Temporary 4 39,480 SUBTOTAL -y10,613 Health and Life Insurance 9 06,359 TOTAL 6,559 112,918 LEVEL 2: Clerk/Typist 1 0 $ --- TOTAL —r- O $ -0- Position-classified as Records Supervisor with rank of Lieutenant. CAPITAL OUTLAY LEVEL 2: Calculator LEVEL 3: 7TWO Drawer Vertical File Trade-in typewriter for Selectric machine -196- MICROI ILMED BY JURM MICR+LAB CIDAR RAPIDS • DES 1401NES $ 148 $ 57 505 $ 562 CITY OF IOWA CITY FUND General FY 1979 BUDGET CITY MANAGER'S PROGRAM Pu is a ety DECISION PACKAGE SUMMARY RECOMMENDED FUNDING LEVEL FUNCTION Police TOTAL COSTS/LEVEL ACTIVITYf y ro sin Guards SERVICES & CHARGE! CAPITAL OUTLAY LEVEL 1 LEVEL 2 LEVEL 3 LEVEL 4 TOTAL FY79 FY 78 31,730 5,070 36,800 29,934 31,730 5,070 36,800 29,934 M ICrinn1.Vtm BY DORM MICR+LA9 CtOAR RAPIDS • DCS 140111ES I DEPARTMENT: -� POLICE UNIT: CROSSING GUARDS ACTIVITY DESCRIPTION: -The title is descriptive. ADVANTAGES/BENEFITS: ODOD -Help get school children safely across streets. OPTIONS: -Don't do it. -Reduce the service. -Transfer responsibility to the School District. DECISION PACKAGE PREPARED BY; DATE: November 21, 1977 MILLER LEVEL I OF 2 APPROVED BY: RESOURCES CURRENT REQUIRED FISCAL BUDGET YEAR FISCAL YEAR No. Personnel :al Outlay TOTAL CONSEQUENCES: -The number of citizen complaints about child safety will increase substantially. WICROfl L1 -IED BY JORM MICR+LA6 CLDAR RAPIDS • DES 1401NES $29,934 $31,730 i --1 `"-777 DECISION PACKAGE DATE: DEPARTMENT: PREPARED BY: MILLER UNIT` CROSSING GUARDS LEVEL 2 OF 2 APPROVED BY: ACTIVITY DESCRIPTION: RESOURCES CURRENT BUDGET At scheduled hours during the parochial and public Crossing Guards help children safetly cross the various intersections. school year streets at REQUIRED FISCAL YEAR FISCAL YEAR No. Personnel 0 Personal Serv. 5,070 Commodities --- erv. 5 Charges 0 Capital Outlay 0 TOTAL p 5,070 ADVANTAGES/BENEFITS: -Would provide an across the board $2.00 per day attract and retain qualified employees pay increase at all salary levels... perhaps allowing the City to OPTIONS: -Continue as we are at present. CONSEQUENCES: -We would probably survive without the increases difficult to obtain and little or no supervision as suggested. However, employees are and would continue would be offered. to be 141CIMrluam BY JORM MICR+LAB (ADAIC RAPIDS • D($ 140114(5 CLASSIFICATION BEGINNING BALANCE RECEIPTS: ty Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Persona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE FUNCTION N�RY ACTUAL FY 1977 GENERAL PUBLIC SAFETY FIRE ESTIMATE BUDGET FY 1978 FY 1979 $_ 20,367 $ 38,181) 8 (42,583) $ 578,476 $ 651,385 $ 741,798 114,023 172,000 225,000 861 -- 11000 -' 5,000 $-623,360 $- I I $ 697,732 $ 760,854 $ 809,813 25,680 33,880 38,175 20,980 28,303 34,280 7_ 516 9,750 42,947 $ Z51.2Q� $ A32.787 $ I -200- MICROFILMED BY JORM MICR+LAB CLOAR RAPIDS • DES MOINES i r r r+ m A r> a 1 d CLASSIFICATION BEGINNING BALANCE RECEIPTS: ty Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Persona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE FUNCTION N�RY ACTUAL FY 1977 GENERAL PUBLIC SAFETY FIRE ESTIMATE BUDGET FY 1978 FY 1979 $_ 20,367 $ 38,181) 8 (42,583) $ 578,476 $ 651,385 $ 741,798 114,023 172,000 225,000 861 -- 11000 -' 5,000 $-623,360 $- I I $ 697,732 $ 760,854 $ 809,813 25,680 33,880 38,175 20,980 28,303 34,280 7_ 516 9,750 42,947 $ Z51.2Q� $ A32.787 $ I -200- MICROFILMED BY JORM MICR+LAB CLOAR RAPIDS • DES MOINES CITY OF IOWA CITY FUND General FY 1979 BUDGET CITY MANAGER'S PROGRAM Public Safety DECISION PACKAGE SUMMARY RECOMMENDED FUNDING LEVEL FUNCTION Fire TOTAL COSTS/LEVEL ACTIVITY Administration PERSONAL SERVICES COMMODITIES SERVICES & CHARGES CAPITAL OUTLAY TOTAL LEVEL 1 LEVEL 2 LEVEL 3 LEVEL 4 TOTAL FY79 FY 78 37,269 --- 37,269 34,612 3,871 390 4,261 4,620 18,500 11850 20,350 16,723 840 1,040 1,880 5,000 60,480 3,280 63,760 60,955 ""U01 ILMED BY JORM MICR+LA6 LL 0N1 RAPIDS • DES (MOINES GOALS AND OBJECTIVES FUND GENERAL FUNCTION FIRE PROGRAM PUBLIC SAFETY ACTIVITY ADMINISTRATION ACTIVITY DESCRIPTION: General administration of all decision units within the Fire Department. Plans, organizes and directs the work of all decision units within the Fire Department. ACTIVITY GOAL: 1) To provide direction to all decision units 2) Update administrative reporting and record keeping system. 3) To acquire additional office space. June, 1979. ACTIVITY OBJECTIVES: 1) To schedule weekly meeting with each decision unit. 2) To respond to all serious and major fires, direct the overall operations of extinguishment and continue to have all fires investigated and their causes determined. 3) To reevaluate reporting system and investigate feasibility of computerizing and microfilming report and records by June, 1979. 4) To schedule replacement of obsolete radio equipment, June, 1979. 5) To update departmental Rules and Regulations. ACTIVITY MEASUREMENT: 1) Number of meetings with decision units: FY77 - 18 FY78 - 25 FY79 - 50 2) Actual attendance at serious fires, comparison with FY78 as follows: Number of fires - 416 Number of fires investigated- 100% Cause determined - 96% 3) Revised reporting system - January, 1979: Available and accurate information concerning computerizing and microfilming. 4) Replacement of radio equipment scheduled in Capital Improvements Program. 5) New Rules and Regulations book. January, 1979. -202- MICRDI ILMED BY JORM MICR+LAO MAR RAPIDS • DES MDInES -2 - GOALS AND OBJECTIVES FUND GENERAL FUNCTION FIRE PROGRAM PUBLIC SAFETY ACTIVITY ADMINISTRATION 6QCROf ILMCD BY JURM MICR+LAB CLEAR RAPIDS • DES MOINES ACTIVITY ANALYSIS: Lack of office space is critical, hampering the entire administrative operations of the Fire Department. With attainment of the above Goals and Objectives, increased productivity will be realized. The present radio communication equipment is obsolete; replacement parts are becoming difficult to obtain. In the near future, replacement parts will no LJ longer be available. J 1 ' r 11 Li u ` '2 v ri -203- 6QCROf ILMCD BY JURM MICR+LAB CLEAR RAPIDS • DES MOINES l DECISI, PACKAGE DEPARTMENT: DATE: Fire PREPARED BY: Rohe rt P. Rea ting UNIT: Administration LEVEL 1 OF 2 APPROVED BY: ACTIVITY DESCRIPTION: Provides for continuous directinn and supervision of Fire Department decision units. Provides for guidance to suppression unit during times of serious fires. Provides for long/short range planning for Fire Department nee s. Provides for coordination of suppression, prevention and training units. IProvides for full time secretarial support. RESOURCES CURRENT BUDGET REQUIRED FISCAL YEAR FISCAL YEAR No. Personnel 2 2 Personal Serv. 34,612 37,269 Commodities 4,620 3 871 erv. 6 Charges I 16 723 1 18 --- Capital outlay 5,000 840 TOTAL 60,955 60,480 '.. N ADVANTAGES/BENEFITS: ' Provides continuity and full time leadership to the Fire Department decision units. Provides submission nof technical information rupon es for fulltimequalitycontrolofcurrentservicelllevel. r ONS:ft supervisors could be assigned the responsibility of department management and supervision. agement and supervision could be assigned to Training Officer or Fire llarshal. ,I :i F EQUENCES:rease in level of service. d probably result in time delays and confusion. d tend to overburden those assigned to manage. and supervise department. 611 DROI ILMED BY JORM MICR+LAB CCDNt RAPIDS • DCS 140111ES 1 DF.r TSTnM ParranP DEPARTMENT: FIRE PREPARED BY: R. Keating UNIT: ADMINISTRATION LEVEL 2 OF 2 APPROVED BY: ACTIVITY DESCRIPTION: Provides for replacement of office equipment and furniture. RESOURCES CURRENT BUDGET Provides for improved maintenance to vehicles and buildings, and REQUIRED FISCAL YEAR FISCAL YEAR repairs. No. Personnel Provides for communication charges. berv. s Charges I 1,850 Capital Outlay 1,040 TOTAL 3,280 IADVANTAGES/BENEFITS: Provides for replacement of typewriter. Provides for replacement of office furniture. OPTIONS: Continue to make repairs on present typewriter. Furniture repairs could be made by outside contractor. CONSEQUENCES: Increased costs would eventually amount to more than value of typewriter. Would probably be more expensive than new furniture. ":"':i ILMED BY JORM MICR+LAB U -DAH RAPIDS • DES M0114ES DEPARTMENT FIRE - UNIT ADMINISTRATION EXPENDITURE DETAIL CLASSIFICATION I EMPLOYEES 9 S AUTFORI9Z79D FY ,D GEST PERSONAL SERVICES LEVEL 1: Fire Chief 1 1 $24,504 Sr. Clerk Typist 1 1 10 980 SUBTOTAL 2 2 35,484 Health & Life Insurance = — 1,785 TOTAL 37,269 CAPITAL OUTLAY Level 1: Typewriter $ 840 Level 2: Desk, Heavy Use Swivel Chairs (2) Five Drawer Lateral File Cabinets (2) -206- M1CROI I LI -ICD BY JURM MICR+LAB CLOAR RAPIDS • DES MOINES $ 360 320 360 1,040 F 1 { I i r 4 a n j r D �I D D D t r, 'I LJ �i DEPARTMENT FIRE - UNIT ADMINISTRATION EXPENDITURE DETAIL CLASSIFICATION I EMPLOYEES 9 S AUTFORI9Z79D FY ,D GEST PERSONAL SERVICES LEVEL 1: Fire Chief 1 1 $24,504 Sr. Clerk Typist 1 1 10 980 SUBTOTAL 2 2 35,484 Health & Life Insurance = — 1,785 TOTAL 37,269 CAPITAL OUTLAY Level 1: Typewriter $ 840 Level 2: Desk, Heavy Use Swivel Chairs (2) Five Drawer Lateral File Cabinets (2) -206- M1CROI I LI -ICD BY JURM MICR+LAB CLOAR RAPIDS • DES MOINES $ 360 320 360 1,040 F 1 CITY. OFIOWA CITY --�— FY 1970 BUDGET CITY MANAGER'S General DECISION PACKAGE SUMMARY RECOMMENDED FUNDING LEVEL PROGRAM TOTAL COSTS/LEVEL FUNCTION Fire ACTIVITY LEVEL I LEVEL 2 LEVEL 3 LEVEL 4 TOTAL FY79 FY 78 PERSONAL SERVICES . ' COMMODITIES 27,820 3,000 694 31 514 27 027 CAPITAL OUTLAY TOTAL � MICRO[ |V,mov JnR^x w|cR+L4B u*m^xn'n^DES MOINES / GOALS AND OBJECTIVES FUND GENERAL FUNCTION FIRE DEPARTMENT PROGRAM PUBLIC SAFETY ACTIVITY SUPPRESSION ACTIVITY DESCRIPTION: The primary function of the Suppression Unit is to extinguish dangerous, damaging and unwanted fires of all kinds. Related functions include assignments as fire inspectors, assistants in Public Relations Programs and participants in Training and Fire Prevention Programs. ACTIVITY GOAL: 1) To continue to provide 3.5 minute response time to all fires and protect life and property from fire. 2) To maintain proficiency in all categories of fire suppression. ACTIVITY OBJECTIVES: 1) To maintain equipment at a dependable level and reduce vehicle down-time. 2) To be able to control emergencies that arise. Ongoing. 3) To continue to fully utilize personnel through the use of modern equipment and application of latest techniques. ACTIVITY MEASUREMENT: 1) Daily inspection and maintenance of Fire Department equipment. DOWN TIME Actual FY77: total hours down 96 hours Estimate FY78: total hours down 90 hours Proposed FY79: total hours down 90 hours 2) Have available at all times Fire Personnel trained in all phases of firefighting. a) Classes on Cardio Pulminary Resusciation b) Participation in Annual Fire Training School - Ames, Iowa c) Active in-house training program d) Testing and review by officers. 3) Acquisition of M.S.A. masks, fog nozzles, water vac and technical information on latest developments in firefighting. -208- MIDRDI ILMED BY JORM MICR+LAB (A DAN RAPIDS • DFS MOINES J FUND GENERAL PROGRAM PUBLIC SAFETY I r I I I Li :.F U Y J r-_ i -2- GOALS AND OBJECTIVES FUNCTION FrRF D � ACTIVITY SUPPRESSION ACTIVITY Y A -SIS: Attainment of the above goals and objectives assures the citizens of a responsive and adequate fire fighting unit. Due to the lack of available fire schools, training areas and tower, much of the training consists of classroom work; actual practice is conducted on city streets and private parking lots. As a result of the manpower requirement, overtime pay may occasionally be involved, but not to any great extent. The advantages to attaining the objectives is that it calls attention to weak or neglected areas. The result should be a well informed and trained fire fighter. -209- 1-11001 1114[0 BY JORM MICR +LA6 CIDAR RAPIDS • 01-S MOINES : DECI! 1 PACKAGE DATE: DEPARTMENT: F1 PC PREPARED BY: Robert P. Keating UNIT: SUPPRESSIOU LEVEL I OF 4 APPROVED BY: ACTIVITY DESCRIPTION: Provides personnel for two of the City's three fire stations, funding at this level would result in the closing of one outlying station. Provides for 901 in-service fire inspections. This represents a 50t reduction in the number of fire inspections. Provides for normal repairs and a light maintenance program. RESOURCES REQUIRED CURRENT FISCAL YEAR BUDGET FISCAL YEAR No. Personnel q1 43 Personal Serv. _624,731 669,202 ommoaities 26,000 27,320 erv. & Charges 9,210 9,908 apital Outlay 4,7M 6,775 TOTAL I 664,638 1712,697 I ADVANTAGES/BENEFITS: 0 ' IThe closing of one outlying station would allow maintaining current level of personnel at Central Fire Station. Ibuld still provide immediate response to emergencies. -! OPTIONS: Develop a volunteer standby force - to provide response to emergency calls. Seek fire protection through contracts with other departments. Limited response could be provided by training other city employees in fire fighting. CONSEQUENCES, Fire loss to life, and property could increase drastically. Fire insurance ratings could fie extremely high. :I 1 Fire contract with the State University of Iowa probably might be cancelled, as they plight seek fire protection from other sources. M: CRM ILMED BY JORM MICR+LA9 (ADN? RAPIDS • DES I401NE5 I DECI9 PACKAGE DEPARTMENT: FIRE PREPARED BY: Robert P. Keating UNIT: SUPPRESSION LEVEL 2 OF 4 APPROVED BY: ACTIVITY DESCRIPTION: RESOURCES CURRENT BUDGET Provides for response to fire and related emergencies from three REQUIRED FISCAL YEAR FISCAL YEAR Of three stations. Provides for 1,962 in-service fire inspections. No. Personnel 5 5 Provides for 200 quarterly fire inspections of Central Business District and 129 semi-annual inspections of University Buildings. Provides for 35 fire prevention and 30 public relations programs. Personal Serv. 64,746 64,651 Commodities 1,027 3,000 erv. & charges 1.027 1,500 Capital Outlay TOTAL 66,000 69,151 ADVANTAGES/BENEFITS: Provi,les for average response time under 3 1/2 minutes. Provides personnel needed to respond from third station. Provides greater safety to citizens from fire. Provides personnel needed to retain a Class 4 insurance rating. OPTIONS: Provide properly manned equipment by closing one station. Develope a standby force, utilizing present personnel, to respond to fire and related emergencies. CONSEQUENCES: The extended time delays could pose greater danger to lives from fire. Large serious fires - bordering on conflagrations might occur. M1001 ILMED BY JORM M44CR+LAB '. CLOAK 6APID5 • DES 140MES i l ' DELI; PACKAGE � DEPARTNDATE: ENTt Fire { PREPARED BYz Robert P. Keating MICPU[ILMID BY DORM MICR+LA6 CLDNI RAPIDS • DES MOINES UNIT: Suppression LEVEL 3 OF Q APPROVED BY: ACTIVITY DESCRIPTION: Provides for response with mini- Pumper. p p RESOURCES REQUIRED CURRENT BUDGET Provides for additional in-service inspection in Central Business FISCAL YEAR FISCAL YEAR District, Provides for replacement of radio base station and antenna. No. Personnel Provides for other additional and replacement equipment. Personal Serv. ommodities 60 erv. a Charges 330 1 apital outlay 32,013 i 1 AL 33,037 N ADVANTAGES/BENEFITS: 5 -, N (Ise of mini -pumper wnuld save wear on large expensive pumpers. Improved radio communications. OPTIONS: Use large pumpers for additional in-service inspections in Central Business Continue to use existing base District. station until parts are no longer available. I : of large pumpers for additional inspection will result ates. r 1n increase of maintenance costs and earlier base is fast becoming obsolete - to avoid being without ld he replaced. radio comnunications - base MICPU[ILMID BY DORM MICR+LA6 CLDNI RAPIDS • DES MOINES DECISION PACKAGE DEPARTMENT: FIRE DATE: PREPARED BY: Robert P. Keating UNIT: SUPPRESSION LEVEL 4 of 4 APPROVED BY: ACTIVITY DESCRIPTION: - Provides for increase in personnel at Central Station - Provides for increasing aerial crew from three to four. - Provides additional support to suppression unit. ADVANTAGES/BENEFITS: - Would firm up City position on a favorable class four insurance rating. - Provides for a more effective aerial ladder operation. - Would allow for versatility regarding additional programs. OPTIONS: i Rely more on overtime, or call-back system. _ Eventually expect to assume higher insurance rates. -� CONSEQUENCES: ;J In the long run probably will prove to be more expensive. Will result in citizen complaints regarding higher insurance rates. hICP01IWED BY JURM MICR+LAEI (10AR RAPIDS • DES MINES RESOURCES REQUIRED Personnel Outlay TOTAL CURRENT FISCAL YEAR _Q - BUDGET FISCAL YEAR 3 37,310 2,000 1,000 47,000 87,310 I DEPARTMENT FIRE UNIT SUPPRESSION EXPENDITURE DETAIL CLASSIFICATION HFY OYEES AUTHORIZED BUDGET 978 FY 1979 FY 1979 PERSONAL SERVICES LEVEL 1: Battalion Chief Captain Lieutenant Firefighter Overtime SUBTOTAL Health & Life Insurance TOTAL LEVEL 2: Firefighter Health & Life Insurance TOTAL LEVEL 4: Firefighter Health & Life Insurance TOTAL 3 3 $ 57,276 3 3 50,076 6 6 92,016 31 31 430,890 2,000 43 43 632,258 — 36,944 $669,702 5 5 $ 61,374 3,277 5 56�S 4,651 0 3 $ 34,686 2 624 0 5 37,310 -214- Id: CRDI ILVID BY JORM MICR+LAB CUM RAPIDS • DES MOINES H 11 LJ EXPENDITURE DETAIL CLASSIFICATION DEPARTMENT FIRE UNIT SUPPRESSION CAPITAL OUTLAY LEVEL 1: Radiobase station and antenna 3 inch hose, 200 feet 6 inch hard suction hose and brackets, 20 feet l inch hose, 400 feet TOTAL LEVEL 3: Mini -pumper Large diameter 4" hose, 600 feet Valves and adaptors Hookfloor drain to sewer, Southeast Station Patio concrete replacement Snow Blowers TOTAL LEVEL 4: King Kleen Sky Genie Compressor and accessories Detection system installation, all stations Rescue Boat, Trailer and equipment Grumman Auto nozzle control Portable radios (4) Paging system Overhead door modernization Portable deluge equipment and accessories Portable hydrant with accessories TOTAL -215- In; C ROf ILI-0CD BY JORM MICR+LAB (.(DAR RAPIDS • DES MOVIES BUDGET FY 1979 $ 3,575 600 1,000 600 a,775 $25,000 3,000 1,000 1,000 1,000 1,013 532,013 8 2,000 1,000 5,000 4,000 5,000 13,000 4,000 3,000 5,000 3,000 2 000 $ 00 i H 11 LJ EXPENDITURE DETAIL CLASSIFICATION DEPARTMENT FIRE UNIT SUPPRESSION CAPITAL OUTLAY LEVEL 1: Radiobase station and antenna 3 inch hose, 200 feet 6 inch hard suction hose and brackets, 20 feet l inch hose, 400 feet TOTAL LEVEL 3: Mini -pumper Large diameter 4" hose, 600 feet Valves and adaptors Hookfloor drain to sewer, Southeast Station Patio concrete replacement Snow Blowers TOTAL LEVEL 4: King Kleen Sky Genie Compressor and accessories Detection system installation, all stations Rescue Boat, Trailer and equipment Grumman Auto nozzle control Portable radios (4) Paging system Overhead door modernization Portable deluge equipment and accessories Portable hydrant with accessories TOTAL -215- In; C ROf ILI-0CD BY JORM MICR+LAB (.(DAR RAPIDS • DES MOVIES BUDGET FY 1979 $ 3,575 600 1,000 600 a,775 $25,000 3,000 1,000 1,000 1,000 1,013 532,013 8 2,000 1,000 5,000 4,000 5,000 13,000 4,000 3,000 5,000 3,000 2 000 $ 00 7-7 CITY OF IOWA CITY FUND General FY 1979 BUDGET CITY MANAGER'S PROGRAM DECISION PACKAGE SUMMARY RECOMMENDED FUNDING LEVEL _Safety Firp TOTAL COSTS/LEVEL FUNCTION _Firs ACTIVITY Training PERSONAL SERVICES COMMODITIES SERVICES 8 CHARGE! rn CAPITAL OUTLAY TOTAL LEVEL 1 LEVEL 2 LEVEL 3 LEVEL 4 TOTAL FY79 FY 78 18,701 --- 18,701 18,379 700 100 800 673 900 100 1,000 688 --- 1,000 1,000 --- 1,200 21,501 19,140 14:0011LMED BY JURM MICR+LAB (h)AR PGPIDS • DES MOINES FUND PROGRAM GOALS AND OBJECTIVES GENERAL FUNCTION FIRE DEPARTMENT PUBLIC SAFETY ACTIVITY TRAINING ACTIVITY DESCRIPTION: The Training decision unit will provide firefighters with the necessary knowledge and skills. It provides for continuous testing both written and physical, to insure that all people in the department are capable in their jobs. It coordinates the training of firefighters by company officers to insure that all people are learning the method of operation in order that any one person can work at peak efficiency with any other person. ACTIVITY GOAL: 1) To continue to provide a 3.5 minutes average response time to all fires and protect life and property from fire. 2) To maintain proficiency in all categories of fire suppression. ACTIVITY OBJECTIVES: 1) To have a department well trained in the art of fire suppression (Ongoing) 2) To reduce non-productive time (Ongoing). 3) Continuation of all programs dealing with the safety of the property and lives of Iowa Citians (Ongoing). 4) To provide training through a course in Cardia Pulmonary Resusciation. October 1, 1978. 5) To have a minimum of five (5) trained as Instructors in Cardio Pulmonary Resuscitation (October 1, 1978) 6) Continue the National Apprenticeshop Program. (Ongoing) ACTIVITY MEASUREMENT: 1) Continuous observation and test' a) Fire scene observation, i.e.�reactionetolstressvauationsand abof ility ttofcomprehend situation. b) Written tests every six months for first year. Every year for all other firefighters. c) Evaluations of personnel by company officers with staff personnel evaluating company officers. d) Low scores will be reviewed and discussed with personnel. 2) Improved record keeping including: a) Public relations b Station maintenance c Training d) General activities in or out of station while on duty. -217- I4: CNOILMED BY JORM MICR+LAB MAR PAPIDS . DCS MOINES -2 - GOALS AND OBJECTIVES FUND GENERAL FUNCTION FIRE DEPARTMENT PROGRAM PUBLIC SAFETY ACTIVITY TRAINING ACTIVITY MEASUREMENT (CONT.): 3) All training at all levels will help Iowa Citians by continuing to carry a four (4) rating by the Insurance Grading Bureau. _ a) A very important part of grading is training and knowledge of operation of all equipment in the Fire Department. _ b) It is important to emphasize that all training programs deal with emergency situations that the average Iowa Citian isn't prepared to i handle. 4) As of October 1, 1978, all personnel in the Fire Department will have a _Icertificate of instruction in Cardio Pulmonary Resuscitation. 5) As of October 1, 1978, five men will also be trained as instructors in Cardio Pulmonary Resusciation, to teach City Personnel and Public Relations to groups interested. ACTIVITY ANALYSIS: - Any cutback in this program can mean a lessening of efficiency in the department. This could result in a possible increase in large loss fires, and possible needless loss of life through not being at the peak of performance with thorough knowledge and skills to handle any and all emergencies. Any increase in this program will repay Iowa Citians with low insurance ratings on all property and a feeling of safety, knowing they have the best trained and developed fire department in the State. -7 -218- M;CP011L11CD BY JURM MICR+LA6 (10AR RAPIDS • DES MINES DECI: PACKAGE DEPARTMENT: Fire UNIT; Training LEVEL 1 OF 2 ACTIVITY DESCRIPTION: Provides for full time training in all phases of fire suppression. Provides for advanced medical training. Prnvides for advanced emergency rescue. Provides for support to all Fire Department decision units. N ADVANTAGES/BENEFITS: Provides for well trained, highly skilled personnel. Provides for bringing new personnel to a first class 1 OPTIONS: Training responsibilities could be assigned to Chief o i i CONSEQUENCES: d { Training program would be less effective due to level i skilled personnel. JC cio PREPARED BY: APPROVED BYz RESOURCES REQUIRED 0. Personnel 6 DATE: r P. Kea CURRENT BUDGET FISCAL YEAR FISCAL YEAR 1 1 1.1,31n 10 701 673 707 6RR nnn I I I I I I IiM Yw.�l Yap ' DECIi i PACKAGE DATE: DEPARTMENT: FIRE PREPARED BY: Robert P. Keating UNIT: TRAINING LEVEL 2 OF 2 APPROVED BY: ACTIVITY DESCRIPTION: RESOURCES CURRENT BUDGET Provides for additional educational training material. REQUIRED FISCAL YEAR FISCAL YEAR Provides for filing cabinet. Provides for miscellaneous lobi cost training items. No. Personnel Personal Serv. Commodities 100 erv. 6 Charges 100 Capital Outlay 11000 TOTAL 1,300 ADVANTAGES/BENEFITS: Provides for a comprehensive training program. Provides for better record keeping. Provides for accessories needed to properly conduct various training programs. OPTIONS: Provide a training program that will be less effective because of needed Rely on assistance from other departmental units. material and accessories. CONSEQUENCES: Continue to improvise or seek assistance from other units. Training program would tend to stagnate. 141001 IL14ED BY JURM MICR+LA6 CLDA(t 1?ANDS • DES M0114ES DEPARTMENT FIRE UNIT TRAINING EXPENDITURE DETAIL CLASSIFICATION PERSONAL SERVICES LEVEL 1: Training Officer Health & Life Insurance TOTAL CAPITAL OUTLAY LEVEL 2: Pump panel simulator w/inserts -221- MICROFILMED BY J,JRM MICR+LA9 CIOAR RAPIDS • DES MOINES BUDGET FY 1979 $17,808 893 18,701 $ 1 000 $r 1,0 r 4•� j �r B Iii 4' ld I� ,t f li. } L L I. LJ DEPARTMENT FIRE UNIT TRAINING EXPENDITURE DETAIL CLASSIFICATION PERSONAL SERVICES LEVEL 1: Training Officer Health & Life Insurance TOTAL CAPITAL OUTLAY LEVEL 2: Pump panel simulator w/inserts -221- MICROFILMED BY J,JRM MICR+LA9 CIOAR RAPIDS • DES MOINES BUDGET FY 1979 $17,808 893 18,701 $ 1 000 $r 1,0 CITY OF IOWA CITY FY 1979 BUDGET CITY MANAGER'S DECISION PACKAGE SUMMARY RECOMMENDED FUNDING LEVEL TOTAL COSTS/LEVEL PERSONAL SERVICES COMMODITIES FUND General PROGRAM _public Safety FUNCTION Fire ACTIVITY Prevention LEVEL 1 LEVEL 2 LEVEL 3 LEVEL 4 TOTAL FY79 FY 78 19,990 --- 19,990 18,379 1,600 --- 1,600. 1,560 1,200 --- 1,200 665 --- 2,279 2,279 --- 22,790 2,279 25,069 20,604 HIM[ II.wEo BY DORM MICR+LAB CI.DAR RANDS • DES 110I14ES GOALS AND OBJECTIVES FUND GENERAL FUNCTION FIRE DEPARTMENT PROGRAM PUBLIC SAFETY ACTIVITY PREVENTION ACTIVITY DESCRIPTION: The function of the Fire Prevention Bureau is to supervise, plan and coordinate an effective Fire Prevention Program. Specific duties include: 1) Investigation of fire causes 2) Enforcement of local and state fire codes. 3 Inspection and supervision of inspection program. 4 Schools and public prevention program. 5) Review of blueprints on all new construction for fire safety, such as sprinkler systems and fire escapes. ACTIVITY GOAL: To provide an effective fire inspection program. To continue established public relations and fire prevention programs. ACTIVITY OBJECTIVES: 1) To develop a standard inspection form for mercantile inspections. July, 1979 2) To continue to investigate all fires and determine fire cause. (Ongoing) 3) To increase the number of Public Relations Programs by 5A and maintain the same level of Fire Prevention Programs. ACTIVITY MEASUREMENT: 1) Evidence of a uniform and more effective inspection program: ..# of Inspections Violations Cited Violations Corrected FY 77 2186 130 120 FY 78 2238 140 135 FY 79 2270 150 150 2) Actual number of fires requiring investigation by the Fire Marshal: # of Fires Cause Determined FY 77 380 342 FY 78 385 365 FY 79 390 370 -223- 1110011 WED BY JURM MICR�LA9 610AR RAPIDS • DES MOINES I 1 \ 1 ;i i I GOALS AND OBJECTIVES FUND GENERAL FUNCTION FIRE DEPARTMENT PROGRAM PUBLIC SAFETY ACTIVITY PREVENTION ACTIVITY DESCRIPTION: The function of the Fire Prevention Bureau is to supervise, plan and coordinate an effective Fire Prevention Program. Specific duties include: 1) Investigation of fire causes 2) Enforcement of local and state fire codes. 3 Inspection and supervision of inspection program. 4 Schools and public prevention program. 5) Review of blueprints on all new construction for fire safety, such as sprinkler systems and fire escapes. ACTIVITY GOAL: To provide an effective fire inspection program. To continue established public relations and fire prevention programs. ACTIVITY OBJECTIVES: 1) To develop a standard inspection form for mercantile inspections. July, 1979 2) To continue to investigate all fires and determine fire cause. (Ongoing) 3) To increase the number of Public Relations Programs by 5A and maintain the same level of Fire Prevention Programs. ACTIVITY MEASUREMENT: 1) Evidence of a uniform and more effective inspection program: ..# of Inspections Violations Cited Violations Corrected FY 77 2186 130 120 FY 78 2238 140 135 FY 79 2270 150 150 2) Actual number of fires requiring investigation by the Fire Marshal: # of Fires Cause Determined FY 77 380 342 FY 78 385 365 FY 79 390 370 -223- 1110011 WED BY JURM MICR�LA9 610AR RAPIDS • DES MOINES -2- GOALS AND OBJECTIVES FUND GENERAL FUNCTION FIRE DEPARTMENT PROGRAM PUBLIC SAFETY ACTIVITY PREVENTION ACTIVITY MEASUREMENT (CONT : 3. Total number of FY79 Public Relations Programs will reflect a slight increase. The number of Fire Prevention Programs will remain the same as the previous year. Public Relations FirePr_ eve FY 77 24 30 FY 78 26 36 FY 79 28 36 ACTIVITY ANALYSIS: Achievement of the above objectives will result in a more effective Fire Prevention Program. However, to attain this level will require extra effort from the Bureau which already has a heavy workload. The Bureau will rely he on the Fire Supression Unit to perform specific duties and complete the majority of fire inspections on an in-service basis. The result of a more effective Fire Prevention Program would be two -fold: 1) a reduction of minor fires that turn into large serious fires, and 2) a reduction in both the number of fires and resulting fire loss. -224- n; CRDF RRCD BY JORM MICR4�LAB H DAR RAPIDS • DES (MOINES DECI;,; PACKAGE DATE: DEPARTMENT; FIRE PREPARED BY: Robert P. Keating UNIT: FIRE PREVENTION LEVEL 1 OF 3 ACTIVITY DESCRIPTION: Provides for Fire Prevention Bureau activities. Provides for coordination of inspection programs. Provides for investigations. Provides for enforcement of city - state and national codes. Provides for prevention and public relations programs. N I ADVANTAGES/BENEFITS: Ln ' IProvides support to other decision units. Provides for technical assistance and advice to citizens. Provides for an added degree of safety from fire. OPTIONS: Duties of the Bureau could be assigned to other qualified personnel. APPROVED BY: RESOURCES CURRENT BUDGED REQUIRED FISCAL YEAR FISCAL YEAR No. Personnel ] 1 ommodities 1 1,560 I 1,600 erv. s Charges 1 665 1,200 Outlay TOTAL 20,604 1 22,790 CONSEQUENCES: ilould lack continuity - would result in two positions being operated in a haphazard manner. Loss to life and property clue to fire could escalate and eventually get out of hand. MMM IL14ED BY JURM MICR+LAB [LDAFC IW'IDS • DES MOMES 0 i DECI:' PACKAGE DEPARTMENT: FIRE i I Robert P. Keating I i DECI:' PACKAGE DEPARTMENT: FIRE PREPARED BY: Robert P. Keating UNIT: FIRE PREVENTION BUREAU LEVEL 2 OF 3 APPROVED BY: ACTIVITY DESCRIPTION: Provides for additional equipment for Fire Prevention Bureau. Provides for camera. RESOURCES REQUIRED CURRENT FISCAL YEAR BUDGET FISCAL YEAR No. Personnel Provides for Fire Marshal investigation kit. Provides for demonstration kit. 'Provides for filing cabinet. Personal Serv. ommodities erv. 6 Charges Capital Outlay 2,279 TOTAL 2 ,279 ADVANTAGES/BENEFITS: Acquisition of a camera would avoid time delays now experienced other departmental units. by Fire Marshal because of the need to rely on Would he of great assistance during investigations of fires. tlould provide for interesting educational programs. OPTIONS: Continue to rely on outside testing laboratories. Bureau could attempt to put together it's own investigative and Continue to rely on other departmental units. demonstration kits. CONSEQUENCES: 11ould result in continued time delays in obtaining results regarding Investigative work. Reliance on other departmental units will result in continued time delays. !4I00F IL14ED BY JORM MICR+LAB LLDAR RAPIDS • DES I401NES DECISION PACKAGE DEPARTMENT: FIRE UNIT: FIRE PREVENTION BUREAU LEVEL 3 OF 3 ACTIVITY DESCRIPTION: - Provides for one (1) additional person at Lieutenant level - Provides for expansion of Fire Prevention Bureau activities - Provides for prompt response regarding requests for advice, inspection, complaints and violations. - Provides support to all Fire Prevention activities. DATE: PREPARED BY: Robert Keating APPROVED BY: RESOURCES REQUIRED CURRENT FISCAL YEAR BUDGET FISCAL YEAR No. Personnel - 1 Personal Serv. - 16,223 o=odities - 100 erv. 6 Charges - 300 apital Outlay TOTAL1 -0- 1 16,623 ADVANTAGES/BENEFITS: N- Would release Fire Marshal from time consuming duties and allow for additional time on violations. - Long range result would be to control or lessen the burden of the suppression unit. �t OPTIONS: - Personnel from suppression could be assigned to provide limited support. - Fire Chief could continue to provide some support during heavy demand periods. CONSEQUENCES: - The method currently used lacks continuity. - Would tend to overburden the Chief and interfere with primary duties. !n I CR01 I U410 BY JORM MICR+LAB CLOAK RAPIDS • BEs (MOIRES CLASSIFICATION PERSONAL SERVICES LEVEL 1: Fire Marshal Health & Life Insurance TOTAL LEVEL 3: Lieutenant Health & Life Insurance TOTAL EXPENDITURE DETAIL DEPARTMENT FIRE UNIT PREVENTION BUDGET FY 1979 1 1 $19,092 898 519,990 CAPITAL OUTLAY LEVEL 2: Camera (1) Fire Marshal's Investigative Kit (1) Demonstration Kit (1) Filing Cabinet (1) Bookcase (1) -228- z TOTAL MICR0[ ILMED BY JORM MICR+LAB CLBAR RAPIDS • DFS MOMES $15,336 887 516,223 $ 319 810 740 320 90 $ 2,279 i ^ i ^ i I� � 4.1 r l� 1 �J CLASSIFICATION PERSONAL SERVICES LEVEL 1: Fire Marshal Health & Life Insurance TOTAL LEVEL 3: Lieutenant Health & Life Insurance TOTAL EXPENDITURE DETAIL DEPARTMENT FIRE UNIT PREVENTION BUDGET FY 1979 1 1 $19,092 898 519,990 CAPITAL OUTLAY LEVEL 2: Camera (1) Fire Marshal's Investigative Kit (1) Demonstration Kit (1) Filing Cabinet (1) Bookcase (1) -228- z TOTAL MICR0[ ILMED BY JORM MICR+LAB CLBAR RAPIDS • DFS MOMES $15,336 887 516,223 $ 319 810 740 320 90 $ 2,279 GENERAL PUBLIC SAFETY ANIMAL CONTROL FUNCTION SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES 8 -- $ 4,948 $ 40,045 $ 45,000 $ 88,655 5,630 8,815 2,276 $ 61,721 5,000 7,000 4,500 $ 105.155 $ 11,622 6,000 9,000 2,500 PersonalServices $ 44,081 $ 55,549 $ 52,191 Commodities 3,034 5,575 5,818 Services & Charges 9,175 8,009 11,158 Capital Outlay 483 925 -- Debt Service -- -- Transfers - TOTAL EXPENDITURES $ 99,771 $ vn nFR $ ago 167 ENDING BALANCE $ 4,948 $ 40,045 $ -- -229- Me CROI ILMED BY JURM MICR+LAB CIDAR RAPIDS • DES MOINES A `+ ^� ,.mow F. ,..j • ., �'{ �,.�j ;"""'! """`1 """'I �'"°`"1 ,".w"'1 4s'°w !mac{ ' i FUND General CITY OF IOWA CITY CITY MANAGER'S PROGRAM Public Safety FY 1979 BUDGET RECOMMENDED FUNDING LEVEL FUNCTION Police DECISION PACKAGE SUMMARY ACTIVITY Anjmal Control TOTAL COSTS/LEVEL PERSONAL SEF COMMODITIES SERVICES & , N W O 1 CAPITAL OU1 TOTAL kis. ,.. rya;; ,N Y,,,19i;.�.:. ;,an:✓.; _.. __.,. —. ._ 14 CROP IWED BY JORM MICR¢LAB CEDAR RAPIDS • DES 1401HES f GOALS AND OBJECTIVES FUND GENERAL FUNCTION POLICE PROGRAM PUBLIC SAFETY ACTIVITY ANIMAL CONTROL ACTIVITY DESCRIPTION: The function of Animal Control is to provide for the regulation of animals _ animals from neglect and abuse P 9 for impoundment of animals and theiredispositct ionsand oenforceaacsystem�ofufeesr and penalties for violations of the ordinance. include Provide animal removal, rabies control program, intake dand odispositionwork nOf�unwanted uanimals, v and impoundment of stolen or found bicycles for the Police Department. iJ ACTIVITY i I 0 r 1) To improve public welfare and quality of both human and animal life through more effective animal control. 2), To provide a more effective approach to achieve owner responsibility rather than municipal responsibility, through adoption of a comprehensive animal control and animal welfare ordinance and subsequent effective enforcement. 3) and animal To create a better image and thus promote cooperative common goals of the community ACTIVITY OBJECTIVESontrol. 1) Reduce citizen complaints through more programs of education and patrol. 2) Adopt an effective licensing program thereby relieving the City of this function. Clerk 3) Upgrade the standards of the Animal Control facility to comply with the State Law. 4) Reduce the City's financial burden for surrounding areas, animal problem. 5) Adopt a comprehensive and updated animal control and welfare ordinance. ACTIVITY MEASUREMENT: I Volume of complaints received. 2 Effective license program. 3) Response time to complaints. 4) Upgrade standards of shelter -progress on capital improvement Plan through new construction or remodeling. 5) Reduce City financial burden -establishment of county -wide Animal Control program- surrounding areas acceptance of their financial responsibility. 5) Adopt ordinance - final adoption of ordinance by end of FY'79 or before. ACTIVITY Achievement of above objectives will provide an adequate basis for an effective animal control program which will result in the reduction of the surplus dog and cat problem which represents itself by taxing public safety, In a sense, animal control has been low on the listbofcprioritieshalthdinnimal both mwelfareanpowerprbudget and facilities, and some cities are now paying the price for the oversight. The common goal of the community and animal control is owner responsibility and thus cooperation, but this cannot be achieved by ignoring the image of animal control. -231- 1-1: 001 11 MED BY DORM MICR+LAD 1.10AR PAPIDS • PIS MINES 9 DECISION PACKAGE DATE: November 21, 1977 DEPARTRE:T: Police PREPARED BY: Horton Ut: I T: Animal Control LEVEL 1 OF 3 APPROVED BY: ACTIVITY DESCR:PT:OI:: - Provides for impoundment and regulation of animals. Enforce RESOURCES ' BUDGET ordinance PE2l1I RED NIRED ISCAL YEAR FISCAL FISCAL YEAR Ito. Personnel - Provide cleaning care E euthanasia of Shelter's animals Personal Serv. 50 0 •47,228' ' - Provide pick up and disposal of dead animals on the street -ornlicics 4,955 5,168 -erv. s Charges 7,208 10,333 - Provide service on a 5 day/ week level. Closed on weekends "apital outlay 925 - Provide limited investigation of abuse complaints -;;AL $63,143 .62,729 .ADVANTAGES/BENEFITS: - Provide basic service of impoundment and regulation of animals (5 days/week) - Provide disposal of dead animals on street (5 days/week) - Provide for operation of animal shelter (5 days/wwek) 'OPTIONS Limit shelter hours (open to public) to 2 hours/day, 5 days/week - All emergency calls, evening and weekend calls could be handled by Police Department - Telephone complaints could be handled by Police Department. - Eliminate citations for violations and allow Mayor's Youth Corps to operate Shelter during open hour; CONSEQUENCES: -Extensive and costly repairs to animal control van - Less service to complaints resulting in rise of animal control complaints to Mayor B City Council - No service on weekends E late evenings resulting in the Police Department's handling of all complair - Rise in health problems with resultant animal bites, fecal contamination, 8 disease transmission 14:001101 0 BY JURM MICR#LAB (AMR MINS • HS MOInES r-- _ ..... :s Animal Control CONSEQUENCES: - Marked increase in free roaming animals, especially on weekends and evening hours. - Free roaming animals commonly overturn garbage cans and tear trash bags, thereby impeding trash collection, creating litter and providing an accessable food source for roaches and rats. ISI CROP ILI-0E0 BY JORM MICR+LAO CLOAK RAPIDS • DES 1101NES C V. DECISION PACKAGE DEPARTMENT: DATE: NOVember 21, 1977 POLICE UNIT` ANIMAL CONTROL LEVEL 2 OF 3 PREPARED BY: HOR7ON APPROVED BY: ACTIVITY DESCRIPTION: -Provide for impoundment, regulation and enforcement of ordinance (7 days/week). RESOURCES REQUIRED CURRENT FISCAL YEAR BUDGET FISCAL YEAR -Provide limited preventive patrol duties. -Provide adequate personnel for all duties. -Provide shelter operations on 7 day/week basis. -Provide bicycle pick-up for Iowa City Police Department.oimnoaities -Issuing of pet license by the Shelter. No. Personnel Personal Serv. 1" 5,494 62 4,963 650 erv. & Charges 801 825 apital Outlay TOTAL $ 6,915 $ 6,438 ADVANTAGES/BENEFITS: -Provides continuity of enforcement of ordinance through 7 day/week operation. A -Relieves Police Department of evening and weekend complaints. -Provides bicycle pick up for Police Department. -Provides adequate personnel for vacations and sick leave. -Provides citizen contact by Shelter Supervision or Staff to resolve complaints. -Availability of pet licenses at the Shelter. -Availability of sound vehicle for dead animal removal, dump runs, bicycle pick up, back-up unit, extra patrol, e to com taints. OPTIONS: -Bicycles could be picked up by Police Department. -Cut back on operations during'vacations or sick leave. -City Clerk could continue as the sole agent for pet license. -Trade old Animal Control Van. CONSEQUENCES: -Increase in citizens' complaints due to less patrol time. -Citizen inconvenience to obtain pet license. -The value of a second vehicle to animal control is unsurpassed when compared to the monetary trade-in value the City would receive. -Continued inefficiency due to response time with only one vehicle. MIERDI 1 L141 BY JORM MICR +LAB LI OAR M111DS • DES MOINES I..... ... . . ._ W---- �--� 7-77-1 DECISION PACF;,GE DATE • N b DEPARTY.I::T: Police ovem er 21, 1977 PRLPAP.ED BY: Horton UNIT: Animal Control LEVEL 3 OF 3 APPROVED BY: ACTIVITY DESCRIPTIO!:: - Provide expanded educational materials to town groups and schools RESOUPCES PEQUIRED CURRENT FISCAL YEAR BUDGET FISCAL YEAR - Provide improvements needed to come closer to meeting State requirements for animal shelter ll� Personnel _ _ Personal Serv. - Commodities Cr^. 6 charges - 733 _ap:tal Outlay _ 8,900 --•;A;• - 10,150 .'ADVANTAGES/BENEFITS: - Provide education materials and expanded program which is an Control program integral part of a complete Animal - Provide needed storage areas, adequate lighting and improved space for cats, which would bring the Shelter closer to compliance with State Law. OPTIONS: - Storage area could possibly be built by the Parks Department during slow winter months CONSEQUENCES: - Continue to risk our State license by not complying with minimum standards �W'ap4 b+w, a+.�..i:.x Mu a,. r.i 4« ih n,.. r.:,..a vn , 1 •'. ,-, r; `�.. .,. ., .. ...... ,..........� M1001 WILD BY JURM MICR+LAB QDAR PAPIDS • DES MOINES CLASSIFICATION PERSONAL SERVICES LEVEL 1: Sheltermaster Animal Control Officer SUBTOTAL Health and Life Insurance SUBTOTAL Overtime TOTAL LEVEL 2: Part-time Health and Life Insurance TOTAL CAPITAL OUTLAY EXPENDITURE DETAIL 1 3 4 LEVEL 3: 7imal Control Van Shelter -Storage Area and Improved Lighting SUBTOTAL .: -236- 1 3 4 DEPARTMENT POLICE UNIT ANIMAL CONTROL WOW ILMED BY JURM MICR+LAB CLDAR RAPIDS • DES 14011JES BUDGET FY 1979 $ 12,744 30,216 X94 1 268 44,228 3,000 3-7,8 $ 4,806 157 �S 4,963 $ 8,000 900 5 81900 r II I'. 1; j g�r g4 Y f.J t I L1 F 6J hr CLASSIFICATION PERSONAL SERVICES LEVEL 1: Sheltermaster Animal Control Officer SUBTOTAL Health and Life Insurance SUBTOTAL Overtime TOTAL LEVEL 2: Part-time Health and Life Insurance TOTAL CAPITAL OUTLAY EXPENDITURE DETAIL 1 3 4 LEVEL 3: 7imal Control Van Shelter -Storage Area and Improved Lighting SUBTOTAL .: -236- 1 3 4 DEPARTMENT POLICE UNIT ANIMAL CONTROL WOW ILMED BY JURM MICR+LAB CLDAR RAPIDS • DES 14011JES BUDGET FY 1979 $ 12,744 30,216 X94 1 268 44,228 3,000 3-7,8 $ 4,806 157 �S 4,963 $ 8,000 900 5 81900 TRANSPORTATION )n)I"4M MICFIOLA13 . .1 .1 CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Persona Services Commodities Services & Charges Capital Outlay. Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE I GENERAL TRANSPORTATION PROGRAM MAMMARY ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 $ 79,361 8 (34,147)$—(68,262) $ 120,502 $ 377,568 $ 199,594 331,403 66,922 7,315 949,744 $ 1.47 .886 329,000 2,500 1,083,996 328,500 250,000 7,600 1,163,881 S� $ 640,558 $ 865,888 $ 882,244 220,406 250,295 337,222 427,961 439,721 544,057 250,865 223,775 89,640 49.604 47. 00 50,000 $ 1, 0� 167 $� 7) $ 68 262) $ 2 5 ) -237- hICROf IIMID BY DORM MICR+LAB (EJAR RAPIDS • DES MOINES i i . ^i .J J , -1 _I 7 i 'l I CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Persona Services Commodities Services & Charges Capital Outlay. Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE I GENERAL TRANSPORTATION PROGRAM MAMMARY ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 $ 79,361 8 (34,147)$—(68,262) $ 120,502 $ 377,568 $ 199,594 331,403 66,922 7,315 949,744 $ 1.47 .886 329,000 2,500 1,083,996 328,500 250,000 7,600 1,163,881 S� $ 640,558 $ 865,888 $ 882,244 220,406 250,295 337,222 427,961 439,721 544,057 250,865 223,775 89,640 49.604 47. 00 50,000 $ 1, 0� 167 $� 7) $ 68 262) $ 2 5 ) -237- hICROf IIMID BY DORM MICR+LAB (EJAR RAPIDS • DES MOINES i s TRANSPORTATION PROGRAM COMMENTS TRAFFIC CONTROL Approval of levels 1, 2 and 3 continues the current level of service. The temporary part-time personnel in level 2 has been reduced by $1,000 and capital outlay by $35,000. In level 3, an additional employee, in the amount of $12,815, has been eliminated and capital outlay has been reduced by $21,000. The limited funding results from insufficient road use tax. MASS TRANSPORTATION Funding is recommended for levels 1, 2 and 3. Approval of these levels will continue the current level of service. Commodities in level 1 were reduced by $1,000. The ventilators originally requested in level 3 amounting to $11,000 were moved to level 4. Funding of level 4 is not recommended because of a lack of funds. 0 STREET SYSTEMS MAINTENANCE Funding of levels 1, 2 and 3 is recommended. This will provide for the current level of service, primarily in levels 1 and 2, and in level 3 for maintenance and construction commitments previously made. A number of changeshave been made in all levels because of insufficient road use tax and to ensure that it will not be necessary to fund maintenance construction (such as asphalt overlay and street sealing) from the issuance of bonds. Level 1 capital outlay originally proposed the purchase of three trucks. The purchase of two trucks in the amount of $36,000 has been deferred and was moved to level 4. Level 3 originally provided for the replacement of a street sweeper in the amount of $55,000. This purchase has been postponed and was moved to level 4. There are significant increases in services and charges, commodities and overtime. These categories, while greater than in FY78, have been reduced, as follows: -238- I4:00111.10 BY JORM MICR+LA6 UJAR P/,PIDS • DIS 1101NCS .y t —i .i i s TRANSPORTATION PROGRAM COMMENTS TRAFFIC CONTROL Approval of levels 1, 2 and 3 continues the current level of service. The temporary part-time personnel in level 2 has been reduced by $1,000 and capital outlay by $35,000. In level 3, an additional employee, in the amount of $12,815, has been eliminated and capital outlay has been reduced by $21,000. The limited funding results from insufficient road use tax. MASS TRANSPORTATION Funding is recommended for levels 1, 2 and 3. Approval of these levels will continue the current level of service. Commodities in level 1 were reduced by $1,000. The ventilators originally requested in level 3 amounting to $11,000 were moved to level 4. Funding of level 4 is not recommended because of a lack of funds. 0 STREET SYSTEMS MAINTENANCE Funding of levels 1, 2 and 3 is recommended. This will provide for the current level of service, primarily in levels 1 and 2, and in level 3 for maintenance and construction commitments previously made. A number of changeshave been made in all levels because of insufficient road use tax and to ensure that it will not be necessary to fund maintenance construction (such as asphalt overlay and street sealing) from the issuance of bonds. Level 1 capital outlay originally proposed the purchase of three trucks. The purchase of two trucks in the amount of $36,000 has been deferred and was moved to level 4. Level 3 originally provided for the replacement of a street sweeper in the amount of $55,000. This purchase has been postponed and was moved to level 4. There are significant increases in services and charges, commodities and overtime. These categories, while greater than in FY78, have been reduced, as follows: -238- I4:00111.10 BY JORM MICR+LA6 UJAR P/,PIDS • DIS 1101NCS .y 0 ITEM REDUCTION Commodities $17,000 Services and Charges 14,000 Overtime 20,000 These reductions are based upon an analysis of actual expenditures in recent years with an increase allowed for inflation and additional purchases. -239- 111CR01ILMCD BY JORM MICR+LA6 CLORR RAPIDS • DES MOINES i 1 ba L. g IaJ 140. r r L L L7 f`1 Ir i I U 0 ITEM REDUCTION Commodities $17,000 Services and Charges 14,000 Overtime 20,000 These reductions are based upon an analysis of actual expenditures in recent years with an increase allowed for inflation and additional purchases. -239- 111CR01ILMCD BY JORM MICR+LA6 CLORR RAPIDS • DES MOINES CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Persona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE FUNCTION ACTUAL FY 1977 GENERAL TRANSPORTATION TRAFFIC CONTROL ESTIMATE FY 1978 BUDGET FY 1979 8,411 4,301 329,003 $341,715 $ 113,617 64,050 130,558 33,490 $ 341,715 $ -240- $ 7,727 3,500 2,500 328,706 $ 342,433 $ 149,218 63,285 124,840 5,090 $ MIMEILN[D BY JORM MICR+LAB CLDAR RAPIDS • DES 1101NCS 1,000 3,650 379,979 $ 384,629 $ 141,902 73,103 126,374 38,600 $ 379,97 $ 4,650 i.j N+ I r, �r �r r� ". S{ r.1 fmj, H P �L I L� CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Persona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE FUNCTION ACTUAL FY 1977 GENERAL TRANSPORTATION TRAFFIC CONTROL ESTIMATE FY 1978 BUDGET FY 1979 8,411 4,301 329,003 $341,715 $ 113,617 64,050 130,558 33,490 $ 341,715 $ -240- $ 7,727 3,500 2,500 328,706 $ 342,433 $ 149,218 63,285 124,840 5,090 $ MIMEILN[D BY JORM MICR+LAB CLDAR RAPIDS • DES 1101NCS 1,000 3,650 379,979 $ 384,629 $ 141,902 73,103 126,374 38,600 $ 379,97 $ 4,650 .�.a _. CITY OF IOWA CITY CITY MANAGER'S FUND _General FY 1979 BUDGET RECOMMENDED FUNDING LEVEL PROGRAM _Transportation DECISION PACKAGE SUMMARY FUNCTION Public Works TOTAL COSTS/LEVEL ACTIVITY Traffic Contro PERSONAL SERVICES COMMODITIES SERVICES 8 CHARGE' CAPITAL OUTLAY TOTAL Ii I LEVEL 1 LEVEL 2 LEVEL 3 LEVEL 4 TOTAL FY79 FY 78 119,909 d12�93 --- 141,902 149,218 61,953 5,150 6,000 73,103. 63,285 88,528 36,754 1,092 126,374 124,840 5,150 12,350 21,100 38,600 5,090 j 275,540 76,247 28,192 379,979 342,433 MICROFILMED BY DORM MICR+LAB MAR RAPIDS • DES MINES I 7 GOALS AND OBJECTIVES FUND GENERAL _. FUNCTION PUBLIC WORKS PROGRAM TRANSPORTATION ACTIVITY TRAFFIC CONTROL ACTIVITY DESCRIPTION: The function of Traffic Control is to install and maintain traffic signs, paving markings, traffic signals and the City -awned street lighting system. ACTIVITY GOAL: To provide effective corrective and preventive maintenance to existing traffic control systems. To provide economical, efficient installations and modifications to improve the various traffic control systems. ACTIVITY OBJECTIVES: 1) To reduce signal and street light* corrective maintenance call -outs b I�Pre2) To develop and implement systematic scheduling of signal and street lighting* ventive maintenance. 3) To improve cross street identification with large street name signs at teber 178. '11 4) ToJmodernize�electricalesystem forSParkmRoad Bridge street lighting system by June, 1979. 5) To relocate vehicle detector loops at intersections where deficient installations exist, by October, 1978, 6) To install plastic arrows in turn lanes in lieu of painted arrows by September, 1978, 7) To provide a program of traffic and accident analysis to determine trends and problems and propose corrective actions. ACTIVITY MEASUREMENT: 1) Number and type of corrective maintenance call -outs per month. 2) Number of manhours spent on preventive maintenance. 3) Reduced Before and after visual recognitions of street names at these intersections. 6�5) ctrical system. Reduced vehicle adelay nce fand ereduced number of user complaint calls. Increased visability and longer usable life of devices. 7) Improved awareness of traffic trends. Ability to propose corrective measures to develop problems in-house in a timely manner. consultant costs. Measure in-house costs versus ACTIVITY ANALYSIS: None I *City -owned and maintained street light systems are identified as those on metal poles I along arterial streets. Street lights on wood poles in residential areas are owned ` and maintained by Iowa -Illinois Gas & Electric Co. -242- Id16P01 W -TO BY JORM MICR+LAR HOAR 4APIDS • DCS 1401nES - I f 1 J I 7 GOALS AND OBJECTIVES FUND GENERAL _. FUNCTION PUBLIC WORKS PROGRAM TRANSPORTATION ACTIVITY TRAFFIC CONTROL ACTIVITY DESCRIPTION: The function of Traffic Control is to install and maintain traffic signs, paving markings, traffic signals and the City -awned street lighting system. ACTIVITY GOAL: To provide effective corrective and preventive maintenance to existing traffic control systems. To provide economical, efficient installations and modifications to improve the various traffic control systems. ACTIVITY OBJECTIVES: 1) To reduce signal and street light* corrective maintenance call -outs b I�Pre2) To develop and implement systematic scheduling of signal and street lighting* ventive maintenance. 3) To improve cross street identification with large street name signs at teber 178. '11 4) ToJmodernize�electricalesystem forSParkmRoad Bridge street lighting system by June, 1979. 5) To relocate vehicle detector loops at intersections where deficient installations exist, by October, 1978, 6) To install plastic arrows in turn lanes in lieu of painted arrows by September, 1978, 7) To provide a program of traffic and accident analysis to determine trends and problems and propose corrective actions. ACTIVITY MEASUREMENT: 1) Number and type of corrective maintenance call -outs per month. 2) Number of manhours spent on preventive maintenance. 3) Reduced Before and after visual recognitions of street names at these intersections. 6�5) ctrical system. Reduced vehicle adelay nce fand ereduced number of user complaint calls. Increased visability and longer usable life of devices. 7) Improved awareness of traffic trends. Ability to propose corrective measures to develop problems in-house in a timely manner. consultant costs. Measure in-house costs versus ACTIVITY ANALYSIS: None I *City -owned and maintained street light systems are identified as those on metal poles I along arterial streets. Street lights on wood poles in residential areas are owned ` and maintained by Iowa -Illinois Gas & Electric Co. -242- Id16P01 W -TO BY JORM MICR+LAR HOAR 4APIDS • DCS 1401nES DECISI'- PACKAGE DEPARTMENT: Public Works UNIT` Traffic Control LEVEL 1 OF 4 ACTIVITY DESCRIPTION: Provides for only a "crisis basis" design effort and problem area investigation. Provides for crisis maintenance at signalized intersection. Provides for crisis maintenance of 600 City owned street lights. No new street lights in residential neighborhoods. Reduces by 33% existing residential street lighting. Maintains present signage system. Provides for one spring time lane marking effort and one fall time school crossing marking effort in lieu of four times a year. ADVANTAGES/BENEFITS: l , aProvides minimum traffic control effort at a reduced budget level. w , OPTIONS: Design effort to be done by consultant. Contract out maintenance. CONSEQUENCES: Division ceases to exist. IAICOE ILMED BY JORM MICR+LA6 I:IDNt RAPIDS • DES MOINES o. Personnel 11/9/77 / BUDGET FISCAL YEAR Personal sere. DATE: PREPARED BY: Brachtel 58,785 61,953 APPROVED BY: .89,81.1- 88,528 Plastino 5,090 5,150 RESOURCES CURRENT I REQUIRED FISCAL YEAR o. Personnel 11/9/77 / BUDGET FISCAL YEAR Personal sere. 128,1:51• 119,909 Commodities 58,785 61,953 erv. a Charges .89,81.1- 88,528 capital outlay 5,090 5,150 TOTAL I 281',837 I 275,540 DECISION PACKAGE DEPARTNF.NT: Public Works unrc: II/9/77 PREPARED BY: Brachtel UNIT: Traffic Control LEVEL 3 OF 4 APPROVED BY: Plastino ACTIVITY DESCRIPTION: Use of plastic street markings at selected locations. RESOURCES REQUIRED CURRENT FISCAL YEAR BUDGET FISCAL YEAR Modernize electrical system on Park Road bridge street lighting to increase reliability. No, personnel _ 0 Provides for an additional engineering aide to support traffic signal design and data Personal Serv. - - collection (i.e., volume counts, intersection delay studies, pedestrian crossing studies, etc.) Commodities - 6,000 erv. 6 Charges - 1,092 Provides for replacement of equipment #314 chassis, signal Capital outlay repair test equipment (oscilloscope and meter). _ 21,100 TOTAL - 28,192 ADVANTAGES/BENEFITS: Will provide higher visibility and longer effective life of markings at selected locations. Will reduce maintenance efforts and provide for better lighting. Will allow planning to occur before problem areas reach crisis stage from conceptualization to bid and allow design for intersection signalization to occur in 16 weeks. Will upgrade equipment which is becoming high maintenance efforts. OPTIONS: Continue with paint. Continue with existing system. Seek consultant design on some projects, delete data collection efforts. Replace equipment at a later date, incurring increased downtime. CONSEQUENCES: Continued driver confusion, citizen complaints. Periodic service interruptions. Little or no advanced planning will occur for problem areas. I i I A11 traffic control problems will be solved on a crisis basis. ---7 _. 14:0!01ILMED BY JURM MICR+LAB C.I. DAR 4AP1Ds • DLS MOVIES -ECILsyn. PA�......E II i II DATE: 11/9/77 ' DEPARTMENT: public Works A O PREPARED BY: Brachtel UNIT: Traffic Control LEVEL 4 OF 4 APPROVED BY: Plastino ACTIVITY DESCRIPTION: RESOURCES CURRENT BUDGET Provides for the purchase of an aerial boom truck and additional operational costs, REQUIRED FISCAL YEAR FISCAL YEAR No. Personnel Replaces paint striper equipment and 2 -ton chassis. Personal Serv. - - Commodities - 1,030 erv, s Charges - 360 Capital Outlay _ 79,000 TOTAL _ 80,390 ADVANTAGES/BENEFITS: Allows work to be performed on traffic signals and street lights at the same time. Provides for two independent electrical maintenance crews to be working with no additional personnel. Allows for overhead maintenance to be conducted without moving parked cars. Different elevating mechanism will provide for more efficient and safer maintenance effort at locations where the vertical lift now owned will not reach. Also, the different elevating mechanism will allow work to be performed without driving the truck onto the sidewalk which is now required at cer�ain locdtions. With two elevat'ng trucks in the fleet routine and corrective vehicle maintenance could be per ormed without d sru t e ct cal s stem maintenance efforts. OPTIONS: Continue existing level of maintenance with street lighting being secondary to signalization. CONSEQUENCES: Temporary street light outages will continue to occur. iucnoni.M[D BY JURM MICR+LAB I.i_onk unPIDs • ms NOu+[s DEPARTMENT: PUBLIC WORKS UNIT: TRAFFIC CONTROL EXPENDITURE DETAIL CLASSIFICATION�FMPI­978 OYEES AUTHORIZED BUDGET I FY 1979 1 FY 1979 PERSONAL SERVICES Level I: Traffic Engineer Superintendent Senior Engineering Technician (Range 11) Electrician Electronics Technician (Range 8) Maintenance Worker III Maintenance Worker II Maintenance Worker I SUBTOTAL Health and Life Insurance TOTAL Level II: Temporary and Overtime 1 1 0 2 0 2 2 2 9 -247- 1 0 1 2 1 1 2 1 9 TOTAL PI CPOI ILMED BY JURM MICR+LAO (WAR PANDS • DES MOINES $19,116 12,888 26,828 It:L:T 12,408 20,206 8,792 $113,126 6,783 $21>993 M 1N� EXPENDITURE DETAIL CLASSIFICATION CAPITAL OUTLAY LEVEL 1: additional signal head luminaires poles LEVEL 2: Air Compressor Renovation of modulars Compressor equipment replacement Additional furniture LEVEL 3: 1 -ton chassis replacement Material for Park Bridge rewiring Replacement oscilloscope, test meter LEVEL 4: - rT-rial Boom Truck Replacement for paint striper equipment 2 -ton chassis replacement -248- DEPARTMENT PUBLIC WORKS UNIT TRAFFIC CONTROL BUDGET FY 1979 $ 5,150 $ 5,000 1,350 5,000 TOTAL 1 000 12,350 TOTAL TOTAL MICNoriu•uo BY JORM MICR+LAB a BAB NAPIOS • OES MOINES $ 7,500 12,000 1,600 21� ,100 $23,000 35,000 21,000 $79,000 �r i i I - �J EXPENDITURE DETAIL CLASSIFICATION CAPITAL OUTLAY LEVEL 1: additional signal head luminaires poles LEVEL 2: Air Compressor Renovation of modulars Compressor equipment replacement Additional furniture LEVEL 3: 1 -ton chassis replacement Material for Park Bridge rewiring Replacement oscilloscope, test meter LEVEL 4: - rT-rial Boom Truck Replacement for paint striper equipment 2 -ton chassis replacement -248- DEPARTMENT PUBLIC WORKS UNIT TRAFFIC CONTROL BUDGET FY 1979 $ 5,150 $ 5,000 1,350 5,000 TOTAL 1 000 12,350 TOTAL TOTAL MICNoriu•uo BY JORM MICR+LAB a BAB NAPIOS • OES MOINES $ 7,500 12,000 1,600 21� ,100 $23,000 35,000 21,000 $79,000 �r = J f IN ` r 4J IJ t r� t EXPENDITURE DETAIL CLASSIFICATION CAPITAL OUTLAY LEVEL 1: additional signal head luminaires poles LEVEL 2: Air Compressor Renovation of modulars Compressor equipment replacement Additional furniture LEVEL 3: 1 -ton chassis replacement Material for Park Bridge rewiring Replacement oscilloscope, test meter LEVEL 4: - rT-rial Boom Truck Replacement for paint striper equipment 2 -ton chassis replacement -248- DEPARTMENT PUBLIC WORKS UNIT TRAFFIC CONTROL BUDGET FY 1979 $ 5,150 $ 5,000 1,350 5,000 TOTAL 1 000 12,350 TOTAL TOTAL MICNoriu•uo BY JORM MICR+LAB a BAB NAPIOS • OES MOINES $ 7,500 12,000 1,600 21� ,100 $23,000 35,000 21,000 $79,000 - GENERAL TRANSPORTATION MASS TRANSPORTATION - FUNCTION SUMMARY �-ACTUAL BUDGET CLASSIFICATION ESTIMATE FY 1977 FY 1978 FY 1979 BEGINNING BALANCE 5 (9,330) $ 34,147 $ (56,786) I� RECEIPTS: r Property Taxes $ 120,502 $ 349,440 $ 199,594 Other Receipts: Licenses & Permits J Fines & Forfeitures -- __ -- Charges for Services 317,758 320,500 320,000 a Intergovernmental Revenue 66,349 -- 250,000 Use of Money & Property -- Miscellaneous Revenue 866 -- 2,650 Transfers: �1 Bond Transfers -- -- -- Expense Transfers 162,478 100,000 213,285 Other Transfers TOTAL RECEIPTS $ 667,953 $ 769,940 $ 985,529 EXPENDITURES Personal Services $ 359,606 $ 462,890 $ 498,590 Commodities 77,222 82,660 111,114 Services & Charges 201,468 208,644 284,823 Capital Outlay 4,870 885 8,040 Debt Service -- -- -- Transfers 49,604 37,500 50,000 TOTAL EXPENDITURES $ 692,770 $ 792.579 $ 952,567 ui 111 JJ ENDING BALANCE $ (34,147) $ 56 786 $ 23 824 i 'nl , i _ -249- 141 CROr 1LM[O BY JURM MICR¢LAB CEDAR RAPIDS • DES MOINES CITY OF IOWA CITY FUND —General CITY MANAGER'S FY 1979 BUDGET PROGRAM Transportation DECISION PACKAGE SUMMARY RECOMMENDED FUNDING LEVEL FUNCTION Public Works TOTAL COSTS/LEVEL ACTIVITY Mass Transportation LEVEL 1 LEVEL 2 LEVEL 3 LEVEL 4 TOTAL FY79 FY 78 325,666 134,234 38,690 498,590 462,890 65,346 29,586 16,182 111,114 82,660 149,712 63,317 71,794 284,823 208,644 --- 50,610 7,430 58,040 38,385 540,724 277,747 134,096 952,567 792,579 MICPO[ ILMCO BY JURM MICR+LA9 I. LOAR RAPIDS • DES MOINES GOALS AND OBJECTIVES FUND General FUNCTION Public Works PROGWI Transportation ACTIVITY Nass Transportation ACTIVITY DESCRIPTION: The Transit Division provides mass transportation service to the City of Iowa servicCitflet of 18 full eAwithin three blocks,of 90%-szeeofare Iowaperated City's residences.over 12 Serviceii'snalso provided to University Heights (two routes) and to the University of Iowa (three routes). ACTIVITY GOAL: To continue providing mass transit to the residents of Iowa City at a level of service approved by the City Council. ACTIVITY OBJECTIVES: 1. To build off-peak ridership through increased transit marketing. Emphasis will be placed on radio and newspaper advertising, group presentations, and special promotions to be conducted by June, 1979. 2. To maintain schedule adherence through better road supervision by September, 1978. 3. To reduce the frequency of accidents and the dollar amount of damage claims and to reduce citizen complaints through more comprehensive driver training by June, 1979. 4. To pursue Federal grants for two-way radios, replacement buses, bus stop signs and shelters, and a transit garage feasibility study by September, 1978. 5. To renovate existing bus barn by increasing parts storage, installing ventilators, and cleaning and painting by June, 1979. ACTIVITY NEASUREMENT: 1. Conduct on -board bus surveys to determine ridership by time of day; compare daily ridership with the preceding year. Off-peak ridership should increase by 10% over FY78. 2. Periodically check schedules of each driver by stopwatch timing at various time Points along each route. The senior driver will conduct these checks, and schedules will be revised or drivers instructed as necessary to bring all operations within five minutes of schedule. 3. Compare accident and citizen complaint statistics with the preceding year. Accident frequency and damage claims should drop by 10%, while citizen complaints should be reduced by approximately 25% over FY78. 4. Compile.data, coordinate with other area transportation providers, receive City Council approval, and submit Urban Mass Transportation Administration grants. 5. Successful completion of projects so that all bus parts can be stored at the bus barn, the air in the mechanics' work area is breathable when the garage doors are closed, and the appearance of the bus barn is consistent with the City's other generally attractive facilities. ACTIVITY ANALYSIS: -251- 14! 0011 LMED BY JURM MICR+LAS HDAR PAPIDS • DES 140114CS DECISIC 'ACKAGE DATE: 12/15/77 !+iceotNMCD BY JORM MICR+LAB UDAII PAP!DS • D[S M0110 DEPARTMENT: Public Works PREPARED BY: Hugh A. Mose, Jr. UNIT: Mass Transportation - Basic LEVEL 1 OF 4 APPROVED BY: Richard J. Plastino ACTIVITY DESCRIPTION: ' RESOURCES CURRENT BUDGET Provides a drastically reduced level of transit service; includes REQUIRED FISCAL YEAR FISCAL YEAR the following: No. Personnel 23 27 1) The present 12 routes are reduced to 10 - Wardway-Goodwill is abandoned. Personal Serv. $320,247 $325.666 Commodities 57,188 65,346 2) The present half hour service on Saturday is reduced to one hour headways. 3) The present midday half hour service is reduced to 1 hour Serv. s Charges 144,349 149,712 Capital Outlay 0 0 headway. 4) Winter trippers are not provided at all. 5) No evening service is provided. TOTAL $521,784 $540,724 ! NADVANTAGES/BENEFITS: Provides reduced transit service to most areas of Iowa City. Might reduce traffic congestion and parking problems in downtown Iowa City to some degree. Involves less cost than present transit operations. OPTIONS: Transit service might be contracted to a private operator, but current Federal assistance programs make private operation very unattractive. Transit service could be provided by a regional transit authority, which might affect economies of scale but which would limit the City's direct control of transit. CONSEQUENCES: If this basic package is not funded, the transit system will be abandoned, the personnel laid off, and the vehicles and other property sold. !+iceotNMCD BY JORM MICR+LAB UDAII PAP!DS • D[S M0110 TOTAL $270,795 277,747 w ADVANTAGES/BENEFITS: Provides an acceptable level ry service to almost all areas of the community; offers excellent off-peak service, somewhat crowded rush-hour service. Reduces downtown parking and traffic congestion. Coordinates well with transit services offered by Cambus and Coralville Transit. Provides a viable transit alternative to "choice" rather than only "captive" riders. OPTIONS: Same as Level 1. `I rother s not funded, the community will suffer the loss of its present excellent transit service. Midday is used extensively by the elderly, will be cut back, Saturday service, which caters to shoppers orkers, will be reduced, and during the winter buses will have to bypass people standing on the curb. i 141CmIf IU -11:o BY JURM MICR+LAB (LOAN RAPIDS • ors nDIN[S i DECISI, PACKAGE DEPARTMENT: Public Works DATE: 11 10 PREPARED BY: Hugh Q. Mose, Jr. UNIT: Mass Transportation - Current LEVEL 2 OF 4 APPROVED BY: ACTIVITY DESCRIPTION: Richard J. PlastinO Provides mass transit service to the City at before evening service was instituted. the level operated RESOURCEREQUIRED Q CURRENT FISCAL gppG YEAR FISCAL YEAR 1) Includes all 6 route pairs currently operated. 2) Buses 1.7 18 run on half hour headways, except (hourly), Wardway-Goodwill $142,643 $134,234 3) Provides service 6:15 a.m. - 6:15 p, m., 4) Includes winter trippers during January, Monday - Saturday. R 25,472 29,586 February, and March. s 64,295 63,317 38,385 50,610 TOTAL $270,795 277,747 w ADVANTAGES/BENEFITS: Provides an acceptable level ry service to almost all areas of the community; offers excellent off-peak service, somewhat crowded rush-hour service. Reduces downtown parking and traffic congestion. Coordinates well with transit services offered by Cambus and Coralville Transit. Provides a viable transit alternative to "choice" rather than only "captive" riders. OPTIONS: Same as Level 1. `I rother s not funded, the community will suffer the loss of its present excellent transit service. Midday is used extensively by the elderly, will be cut back, Saturday service, which caters to shoppers orkers, will be reduced, and during the winter buses will have to bypass people standing on the curb. i 141CmIf IU -11:o BY JURM MICR+LAB (LOAN RAPIDS • ors nDIN[S DECISION PACKAGE DATE: 11/10/77 DEPARTMENT: Public Works PREPARED BY: Hugh A. Idose, Jr. UNIT: Mass Transportation - Service ImprovementsLEVEL 3 OF 4 APPROVED BY: Richard J. Plastino ACTIVITY DESCRIPTION: RESOURCES CURRENT BUDGET Provides mass transit service to the City at the higher levels Of REQUIRED FISCAL YEAR FISCAL YEAR recent service improvements. No. Personnel _ 7 1) Includes all activities of Level 2. 2 Adds evening service until 10:00 p.m. (at 1 hour headways). Personal sere. - 38,690 Commodities - 16,182 3; Extends winter trippers to include November, December and April. 4) Provides funding for specialized elderly and handicapped transportation service. Serv. s Charges - 71,794 Capital Outlay _ 7,430 TOTAL _ 134,096 ADVANTAGES/BENEFITS: Provides an acceptable level of service to almost all areas of the community; offers excellent service both during rush-hour and off-peak; offers fair service during the evening; offers no late night or Sunday service. Reduces downtown parking and traffic congestion, provides mobility to the elderly and handicapped. Provides service that approximates the service offered by Coralville Transit and Cambus. Makes public transit an attractive alternative to the private auto for many trips. OPTIONS: Same as Level 1. CONSEQUENCES: If this level is not funded, the City will return to the transit service provided in FY77, before the institution of State DOT funded transit service improvements. Those hardest hit by this reduction in service will be the elderly and handicapped, as specialized SEATS service will be terminated; others adversely affected will be evening and peak period bus riders. I4IC170f ILI4tD BY JURM MICR+LAB CI DAI! RAPIDS • DES MOINES .. DECISION PACKAGE —, — DATE. 11/in/17 DEPARTMENT: Public Works PREPARED BY: Hugh A. Mose, Jr. UNIT: Mass Transportation - Maximum Service LEVEL 4 OF4 APPROVED BY: Richard J. Plastino ACTIVITY DESCRIPTION: RESOURCES CURRENT BUDGET Provides the transit service described in Level 3, plus the following: REQUIRED FISCAL YEAR FISCAL YEAR No. Personnel - 10 1) Improves evening service with hourly headways in operation until midnight. 2) Provides 20 minute peak hour service on all routes for 8 months of the year. 3) Includes Sunday service on hourly headways. 4) Expands the SEATS elderly and handicapped service to include two vans. Personal Serv. - $76,434 Co:mnoaities - 22,461 erv. s Charges - 85,966 capital outlay - 17,160 TOTAL _ $202,021 ADVANTAGES/BENEFITS: Provides a superior level of transit service throughout the community; service is available from 6:15 a.m. until midnight, Monday -Saturday, and from 8:00 a.m. until 8:00 p.m. on Sunday. Reduces downtown parking and traffic congestion; provides mobility to the elderly and handicapped. Provides service at a higher level than either Cambus or Coralville Transit. Public transit becomes a viable alternative for almost all local trips. OPTIONS: Same as Level 1. CONSEQUENCES: If this level is not funded, the City will continue to operate transit services at the level currently provided, with half hour basic headways, hourly evening service until 10:00 p.m., 20 minute rush hour buses on the busiest routes, and one van providing specialized elderly and handicapped service in the City. W001 ILMED BY JURM MICR+LAB MAR RAPIDS • n[S MOINES DEPARTMENT Public Works UNIT Mass Transportation EXPENDITURE DETAIL CLASSIFICATION ' EMPLOYEES AUTHORIZED1 BUDGET _ FY 1978 FY 1979 FY 1979 . PERSONAL SERVICES LEVEL 1: Transit Manager 1 Senior Driver 2 1 $ 16,440 Dispatcher 1 1 12,492 Maintenance Worker II 1 1 11,436 Bus Driver 16 1 20 11,160 Maintenance Worker I - PT 2 3 215,976 Temporary, Overtime 21,377 SUBTOTAL T 27 2TT Health & Life Insurance TOTAL — — 8T i 14,385 y $33 T -R6 i LEVEL 2: Bus Driver - PT Maintenance Worker III 17 0 16t $103,971 - Maintenance Worker I - PT 0 1 11,964 Temporary, Overtime 1 4,370 SUBTOTAL 7,032 Health & Life Insurance 7,33 - TOTAL 6.897 3 LEVEL 3: Bus Driver - PT Health & Life Insurance * 5 - $ 37,035 TOTAL 1 6 55 55 LEVEL 4: Bus Driver - PT Health & Life Insurance 0 - 10 — $ 74,070 TOTAL 2,364 T7rW *No employees authorized, but five improvements funded by a State DOT have been hired to implement service grant. -256- to I CBOT IEMU BY JURM MICR+LA6 CLOAR RAPIDS • DES MOINES i DEPARTMENT Public Works r, UNIT Mass Transportation F ij n lel EXPENDITURE DETAIL EMPLOYEES AUTHORIZED BUDGET CLASSIFICATION FY 1978 FY 1979 FY 1979 CAPITAL OUTLAY LEVEL l: None LEVEL 2: Desk, Heavy Use Executive Chair Wet/Dry Vacuum Transfer to Replacement Reserve $ 330. 130 150 50,000 TOTAL 016 FO (� LEVEL 3: �J Installation of intrusion and fire alarms -Go $ 2,400 Replacement of overhead garage doors 1,600 2 -way radio system - 10% share 2,930 Auto to replace #630 - 10% share 500 TOTAL 7,430 LEVEL 4: Floor scrubber $ 450 Installation of ventilators in bus barn 11,000 Erection of modulars for parts storage 4,760 Paving of parking area in front of garage 950 TOTAL�T/; 0 D L U -257- 141001IuaED BY JORM MICR+LAB MAR RAPIDS • DES MOVIES GENERAL TRANSPORTATION STREET SYSTEM MAINTENANCE FUNCTION SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Persona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ 88,691 $ -- $ (11,476) 8 -- 5,234 573 2,148 458,263 $ 466,218 $ 167,335 79,134 95,935 212,505 $ 554,909 -258- $ 20,401 5,000 655,290 $ 680,691 $ 253,780 104,350 106,237 217,800 10,000 $_692,167 $ (11,476) MICROI ILVIED BY JURM MICR+LAS CEDAR RAPIDS • DFS MINES 7,500 1,300 570,617 $ 579,417 $ 241,752 153,005 132,860 43,000 $ 570,617 $ (2,676) ^ iJ h I� iyl R � u u ' u �I 1 u 1 _ GENERAL TRANSPORTATION STREET SYSTEM MAINTENANCE FUNCTION SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Persona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ 88,691 $ -- $ (11,476) 8 -- 5,234 573 2,148 458,263 $ 466,218 $ 167,335 79,134 95,935 212,505 $ 554,909 -258- $ 20,401 5,000 655,290 $ 680,691 $ 253,780 104,350 106,237 217,800 10,000 $_692,167 $ (11,476) MICROI ILVIED BY JURM MICR+LAS CEDAR RAPIDS • DFS MINES 7,500 1,300 570,617 $ 579,417 $ 241,752 153,005 132,860 43,000 $ 570,617 $ (2,676) CITY OF IOWA CITY FUND FY 1979 BUDGET CITY MANAGER'S PROGRAM General DECISION PACKAGE SUMMARY RECOMMENDED FUNDING LEVEL _TranSPortati0n TOTAL COSTS/LEVEL FUNCTION Public Works ACTIVITY Street System Maintenance .. 'j `I PERSONAL SERVICES COMMODITIES SERVICES 8 CHARGE', CAPITAL OUTLAY LEVEL 1 LEVEL 2 LEVEL 3 LEVEL 4 TOTAL FY79 FY 78 222,828 10,500 8,424 241,752 253,780 138,005 --- 15,000 153,005 104,350 126,860 --- 6,000 132,860 106,237 18,000 17,500 7,500 43,000 227,800 505,693 28,000 36,924 570,617 692,167 Id 10011 WED BY JURM MICR+LAB LUOAR RAVIDS • DES MOINES I Id 10011 WED BY JURM MICR+LAB LUOAR RAVIDS • DES MOINES FUND General PROGRAM Transportation ACTIVITY DESCRIPTION: GOALS AND OBJECTIVES FUNCTION public Works ACfIVTTY Street System Maintenance The function of the Street Division is to provide maintenance and improvement of the street system of the City. Specific work functions include repair and improvement of streets, alleys, bridges, and sidewalks; removal of snow; removal of leaves; cleaning of streets and catch basins; and minor work on City -owned buildings. ACTIVITY GOAL: I. To provide the highest level of repair and maintenance consistent with funds available to the City's street system and storm drainage facilities. 2. To establish records to eliminate oversights and develop long-range planning for street system maintenance. ACTIVITY OBJECTIVES: 1. To reduce citizen complaints through preventative programmed maintenance. 2. To improve cleanliness of streets through revised sweeping frequencies. 3. To obtain in-depth analysis of street system operations by September, 1978. 4. To construct and renovate eight modulars at service building by June, 1979. ACTIVITY h1EASURDOE r: 1. Volume of complaints received - compare FY78 to FY79. 2. Visual observation of street cleaning. 3. Computerized management reporting system - a. Standard vs. actual output per manhour (How hard employees work?) b. % of work performed (schedule vs. unscheduled). (How well planned?) c. Amount of work performed (planned vs. actual). (Is plan being followed?) d. Labor utilization. (What work is performed?) e. Expenditures analysis. (How expensive is work?, Does expense equal budgeted estimate?) (City expense vs. contracted services expense). 4. Successful completion of project. ACTIVITY ANALYSIS: Achievement of above objectives will present insight into problem areas such as productivity, priorities, high cost maintenance items and should allow remedial action to be taken both during FY79 and FY80. Items which appear to be more expensive done in-house could be contracted out with the assurance that it was more economical. M M; CROI I LI.ICD BY JORM MICR+LAS (AGAR RAPIDS • DES MOVIES DECISF PACKAGE DATE: 11/9/77 DEPARTMENT: Public Works (Street System Maintenance) PREPARED BY: Minter UNIT: Basic Street System Maintenance LEVEL 1 OF 4 APPROVED BY: Plastino ACTIVITY DESCRIPTION: Provides for repair of streets and City -owned sidewalk. Provides for repair of bridges, catch basins, and culverts. RESOURCES REQUIRED CURRENT FISCAL YEAR BUDGET FISCAL YEAR No. Personnel 17 17 Provides for limited crack sealing. Provides for leaf removal, mowing, and street sweeping. personal Serv. 248,172 222,828 Provides for routine preventive maintenance to bridges, culverts, catch basins, and guardrails. Provides for rock alley and road blading. ommoaities 103,350 138,005* erv. s charges 106,237 126,860 Provides emergency overtime required for loading and plowing of snow and spreading of salt. Provides for construction of permanent barricades.apital Provides for supervision, investigation, inspection, and analysis outlay 210,000 18,000** for the division. Provides some of needed replacement vehicles. TOTAL 667,759 505,693 N ADVANTAGES/BENEFITS: Would provide the basic services of street cleaining, street repair, and snow and ice removal as desired by Council. ' Would provide for adequate traffic flow during inclement weather periods. Would provide level of service consistent with or above prior years. *Major increase in salt ($12,000); surfacing material ($16,000) **Large reduction due to transfer of contract road repair programs to CIP and reduction in equipment fleet. OPTIONS: Basic street repair could be done by outside contractor, which could result in increased cost and unsatisfactory response times. Limited emergency repairs could be contracted from other agencies. CONSEQUENCES: Failure to accept this level will result in long range replacement costs which will far exceed the original cost of constructing existing facilities plus maintenance. Failure to accept this level will result in a substantial increase in citizen dissatisfaction. Failure to accept this level will result in the elimination of the Street Division. 641001 ILMIED BY JURM MICR+LAB QANI RAPIDS • DES MOINES DECISION PACKAGE DATE: FUNIT: TMENT: PUBLIC WORKS (Street System Maintenance) PREPARED BY: Minter Improved Street Maintenance LEveL 2 of 4 APPROVED eye Plastino ACTIVITY DESCRIPTION: - Provides clerical support for the division to assist in: maintaining adequate time records, filing, correspondence, payroll preparation, personnel transactions, answering telephone, receiving, recording, and routing citizen inquiries and complaints, accounting for expenditures and preparing purchase requisitions. - Provides for temporary summer help. - Provides for replacement of five snow plows. RESOURCES REQUIRED CURRENT FISCAL YEAR BUDGET FISCAL YEAR No. Personnel -' Personal sere. 5,608 10 500 omnoaities erv. 6 Charges --- ___ apital Outlay 17,800 17,500 TOTAL 23,408 28,000 [ADVANTAGES/BENEFITS: - Increased clerical support would allow management to concentrate on important tasks of Nsupervision, inspection, investigation, analysis, and guidance to the division. Increased clerical support would llow the organization to become more planned in nature rather than crisis oriented, i.e. prompt reporting, roper documentation, improved public image through efficient complaint handling, prompt billing paying, less oral nd more written correspondence, improved personnel records, etc. ould allow division to meet seasonal peak demands during summer months without unduly penalizing permanent employees in regard to vacation scheduling. - Would allow replacement of remaining old plows aiding in parts procurement and operating capability. OPTIONS: - Clerical work could be done by Superintendent reducing his available time for more meaningful duties. - Summer work schedules would be adjusted to exclude the possibility of summer vacations for division's permanent employees. - Snow plowing could be cut back if parts for the old varied types of plows are unavailable. FCONSEQUENCCES: - Failure to approve this level will result in a continuation of poor performance in regard to tual payroll, documentation of citizen complaints, etc., resulting from insufficient availability of superin- tendent's time to deal with all the various necessary reports as well as run the division. ure to approve this level will result in an inability to accomplish all necessary summer work. ure to approve this level could result in a decrease of the service level of snow removal and street sweeping. i i I4; CROI ILNCD By JURM MICR40LAB (h)AI( RAPIDS • DFS MONIES f i 11/9/77 ?A!CP01 I L14ED 6Y JORM MIC R<�LA13 (.0AR RAPIDS • DES MOINES R BUDGET FISCAL YEAR 8,424 15,000* 6,000** 7,500 36,924 ugh carpentry . This oil 25 years. year. aged. ?A!CP01 I L14ED 6Y JORM MIC R<�LA13 (.0AR RAPIDS • DES MOINES DECISION PACKAGE DATE: DEPARTMENT: PUBLIC WORKS (Street System Maintenance) PREPARED BY: Minter UNIT. Equipment Purchases and Ralston Creek Maintenance LEVEL 4 OF 4 APPROVED BY: Plastino ACTIVITY DESCRIPTION: - Provides for channel improvements and continuous maintenance to Ralston Creek and all other nature drainageways. RESOURCES REQUIRED CURRENT FISCAL YEAR BUDGET FISCAL YEAR - Provides for purchase of a "Gradall" type hydro excavator to accomplish channel improvements and to expedite the removal of No. Personnel - 3 Personal Serv. - 32,300 debris from various locations which dam up after a storm. - Provides for replacement of street sweeper with vacuum sweeper. - Provides for replacement of crew cab flat-bed trucks. Commodities - 10,000 erv. 6 Charges - 20,000 Capital Outlay - 181,000 TOTAL - 243,300 ADVANTAGES/BENEFITS: Would allow unrestricted drainage flow through natural drainageways. Would substantially improve capability of City to clean up debris following severe storms. By projecting this project over ten years it will only cost an average of $68,325 per year which represents a savings over hiring a private contractor as well as a better response capability. This type of machine was rented during FY78 and proved to be a boon in other areas, such as concrete repair in which it reduced tear out time in half and in ditching, in which it greatly improved quality and productivity Rental is very expensive at $2500/month, making ownership much more practical. OPTIONS: All Ralston Creek improvements could be contracted out at a higher cost. Removal of debris after severe storms could remain at the same level of service. Productivity in concrete repair and ditching could remain at the same level. Rental of this machine when necessary could be continued even though expenditures are not going toward ownership. Street sweeper could be kept until future date with possibility of service reductions in street sweeping. CONSEQUENCES: Failure to approve this level will result in the need to contract out Ralston Creek improvements at a greater cost without acquiring the machine or the capability to provide continuous maintenance. Rental costs will continue to be necessary for certain projects. Amounts of labor in concrete repair and quality of ditching work will continue at the present level with only minimal improvement. I+:CPoI RMED aY JURM MICR(LAB (WAR RAPIDS • DCS 110111CS CLASSIFICATION PERSONAL SERVICES LEVEL 1: Superintendent of Streets Asst. Supt. of Streets Maintenance Worker III Maintenance Worker II Maintenance Worker I Overtime SUBTOTAL Health & Life Insurance TOTAL LEVEL 2: Temporary LEVEL 3: Overtime LEVEL 4: Maintenance Worker III Maintenance Worker II Maintenance Worker I SUBTOTAL Health & Life Insurance TOTAL DEPARTMENT PUBLIC WORKS UNIT STREETS EXPENDITURE DETAIL 1 1 1 1 6 6 5 5 4 4 -7 77- 0 1 0 I \ t I 0 3 J 5 18,768 12,972 73,616 52,9201 35,584 CLASSIFICATION PERSONAL SERVICES LEVEL 1: Superintendent of Streets Asst. Supt. of Streets Maintenance Worker III Maintenance Worker II Maintenance Worker I Overtime SUBTOTAL Health & Life Insurance TOTAL LEVEL 2: Temporary LEVEL 3: Overtime LEVEL 4: Maintenance Worker III Maintenance Worker II Maintenance Worker I SUBTOTAL Health & Life Insurance TOTAL DEPARTMENT PUBLIC WORKS UNIT STREETS EXPENDITURE DETAIL 1 1 1 1 6 6 5 5 4 4 -7 77- 0 1 0 1 0 1 0 3 -265- IA: CP01 I LM ID B JORM MICR+LAB (LDAN RAPIDS • DES MOINES S 8,424 I_. $ 11,268 9,552 8 870 2$ °, 0 2 610 32=300 BUDGET FY 1979 5 18,768 12,972 73,616 52,9201 35,584 17,440 T277,3—oo ^' 11 528 222.828 I $ 10,500 1•� i I S 8,424 I_. $ 11,268 9,552 8 870 2$ °, 0 2 610 32=300 141 CIIOf I NED BY JURM MICR+LAB CI.DAR RAPIDS • DES MOINES DEPARTMENT PUBLIC WORKS UNIT STREETS BUDGET FY 1979 $ 18,000 $ 17,500 $ 7,500 $ 90,000 55,000 36 000 181.000 i 0 r I , r L; I EXPENDITURE DETAIL 1 I. CLASSIFICATION EMPLOYEES AUTHORI; 1!j ,- FY 1978 FY 19 E i t CAPITAL OUTLAY 6� LEVEL 1: Crew Cab Flat Bed Truck LEVEL 2: @ Snow Plows (5) � LEVEL 3: Oil Storage Tank LEVEL 4: Hydro Excavator (Gradall Type) Street Sweeper 4 Crew Cab Flat Bed Truck (2) TOTAL J L.J U 1 r� _ I -266- 141 CIIOf I NED BY JURM MICR+LAB CI.DAR RAPIDS • DES MOINES DEPARTMENT PUBLIC WORKS UNIT STREETS BUDGET FY 1979 $ 18,000 $ 17,500 $ 7,500 $ 90,000 55,000 36 000 181.000 i 0 ENVIRONMENTAL PROTECTION 4 1 IURM MICROLAO IN S. nn nc: r•:r..:.. -i J GENERAL ENVIRONMENTAL PROTECTION CLASSIFICATION ACTUAL FY 1977 ESTIMATE FY 1978 BUDGET FY 1979 �r $40�_. 8 (35_ ,6� $ 6,254* RECE� I Property Taxes Othen Receipts: $ 70,982 g 137,595 $ 52,453 Licenses & Permits Fines & Forfeitures Charges for Services 4,820 -- 5,420 5,000 I) 5,114 21000 of Money & Property-- Miscellaneous Revenue 2'142 J _ Transfers: 3,785 4,500 __ 4,000 I� -i J GENERAL ENVIRONMENTAL PROTECTION CLASSIFICATION ACTUAL FY 1977 ESTIMATE FY 1978 BUDGET FY 1979 BEGINNING BALANCE $40�_. 8 (35_ ,6� $ 6,254* RECE� I Property Taxes Othen Receipts: $ 70,982 g 137,595 $ 52,453 Licenses & Permits Fines & Forfeitures Charges for Services 4,820 -- 5,420 5,000 Intergovernmental Revenue Use 5,114 21000 of Money & Property-- Miscellaneous Revenue 2'142 2,500 _ Transfers: 3,785 4,500 __ 4,000 Bond Transfers Expense Transfers -- Other Transfers 1'273 8,008 TOTAL RECEIPTS --3,400 $ 88,116 —_� �— $ 1601023 � $64�_ --=� EXPENDITURES Persona Services Commodities Services & Charges $ 59,479 6'995 $ 70,153 $ 45,504 Capital Outlay 6,094 7,530 8,641 7,756 Debt Service 11'441 8,358 9,986 Transfers -- 7,861 TOTAL EXPENDITURES 80� 35 _ - ENDING BALANCE $ 164,444 $ 9 682 $ �— 71,107 8 /35 630 $ 29_717 _- *Sanitation/Recycling balance of transferred to $23'457 Administration. -267- p; C.0I L14C0 BY JURM MIC R+LAB CI JAR WANDS • DES MOVIES ENVIRONMENTAL PROTECTION PROGRAM COMMENTS CEMETERY Fund of level 1 will continue the present level of service. Capital outlay originally requested in level 1 in the amount of $1,000 has been moved to level 2. Also in level 1, part-time and overtime has been reduced by $1,500 to reflect previous years' expenditures. Level 2 is not funded because of a lack of funds. am 14100I ILMED BY JURM MICR+1_A6 UDAR RAPIDS •DES MOINES t t I" e p A 5 n �r r ,r rJ ENVIRONMENTAL PROTECTION PROGRAM COMMENTS CEMETERY Fund of level 1 will continue the present level of service. Capital outlay originally requested in level 1 in the amount of $1,000 has been moved to level 2. Also in level 1, part-time and overtime has been reduced by $1,500 to reflect previous years' expenditures. Level 2 is not funded because of a lack of funds. am 14100I ILMED BY JURM MICR+1_A6 UDAR RAPIDS •DES MOINES GENERAL ENVIRONMENTAL PROTECTION SANITATION/RECYCLING FUNCTION SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Persona Fservices Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ 14.449 $ 162106 $ -- $ 11,702 $ -- 5,114 2,000 $ 3,457 $ 6,351 $ =_ $ $ 16.106 $ 23.457 $ *Balance transferred to Administration -269- IA1001ILMED BY JORM MICR+LAB 6LDAR RAPIDS - DES MOINES N Ii i 3 i j r, I �r U LJ �J . S 1.1 r � f I { C U a i � I GENERAL ENVIRONMENTAL PROTECTION SANITATION/RECYCLING FUNCTION SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Persona Fservices Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ 14.449 $ 162106 $ -- $ 11,702 $ -- 5,114 2,000 $ 3,457 $ 6,351 $ =_ $ $ 16.106 $ 23.457 $ *Balance transferred to Administration -269- IA1001ILMED BY JORM MICR+LAB 6LDAR RAPIDS - DES MOINES N GENERAL ENVIRONMENTAL PROTECTION CEMETERY FUNCTION SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money A Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Personal -Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ 26,249 $ (51,736) $ 6,254 $ 70,982 $ 125,893 $ 52,453 4,820 2,142 3,785 1,273 $ 83,002 $ 56,022 6,995 6,094 11,441 80,435 $ 160,987 $ (51,736) -270- 5,420 5,000 2,500 --. 4,500 4,000 8,008 3,400 0 IIV,JLI }1 UY,OJJ $ 63,802 7,530 8,641 8,358 $ 88.331 $ 6.254 11 ICN011 LMCD BY J(3 RM MIC R¢LAB LCD/tm NN'IDS • DFS 1101NES $ 45,504 7,756 9,986 7,861 $ 71.107 i it r Irl , 1 u ...E ,J v., _ J I GENERAL ENVIRONMENTAL PROTECTION CEMETERY FUNCTION SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money A Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Personal -Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ 26,249 $ (51,736) $ 6,254 $ 70,982 $ 125,893 $ 52,453 4,820 2,142 3,785 1,273 $ 83,002 $ 56,022 6,995 6,094 11,441 80,435 $ 160,987 $ (51,736) -270- 5,420 5,000 2,500 --. 4,500 4,000 8,008 3,400 0 IIV,JLI }1 UY,OJJ $ 63,802 7,530 8,641 8,358 $ 88.331 $ 6.254 11 ICN011 LMCD BY J(3 RM MIC R¢LAB LCD/tm NN'IDS • DFS 1101NES $ 45,504 7,756 9,986 7,861 $ 71.107 CITY OF IOWA CITY FY 1979 BUDGET CITY MANAGER'S DECISION PACKAGE SUMMARY RECOMMENDED FUNDING LEVEL TOTAL COSTS/LEVEL PERSONAL S COMMODITIE! SERVICES & FUND General PROGRAM Le sure an u ura pportunities FUNCTION ars an a ea ton ACTIVITY Cemetery CAPITAL OUT] 't TOTAL I I , MICROIILNED BY JORM MICR+LAB (LOAR RANDS • DES MOINES GOALS AND 08JECTIVES FUND General }UNCTION Parks and Recreation PROGRAM Environmental Protection Activit 3a1C1'IV1'(Y Cemetery ACTTVIIY DESCRIPTION: The function of the Cemetery Division is to provide well maintained grounds and a dignified atmosphere for interments. Specific work functions also include a detailed record-keeping system, regular vehicle maintenance, and assistance with Forestry projects throughout the City. ACTN�OAL: I. To provide top-notch service in an attractive setting for a specific need - the funeral. 2. To increase the established public relations program of seasonal media releases, close personal contact with visitors to the Cemetery, and prepared "hand-outs" covering the Cemetery regulations. 3. To duplicate all Cemetery records and maps so that one complete set will be at the Cemetery and a second at the City Clerk's office. ACTIVITY OBJECTIVES: 1. Reduce work projects outside the Cemetery - Forestry by 5% and other projects proportionately during FY 79, This is the only way a small crew can handle the work load properly. 2. Increase by 5% the numbers of media releases and double the "hand-out" program to foster and preserve a continuing public relations program during FY 79, 3. Provide for and ensure future care of unique Cemetery fixtures such as mausoleums, ornate stones, and built up, enclosed lots by increasing efforts to contact possible heirs during FY 79. 4. Reduce actual outside machinery and man power time per interment by 1� hours so that conserved time can be utilized by crew for equally important record-keeping in the office. ACTIVITY MEASUREMENT: 1 2. Public relations program: Percentage of actual crew working hours spent outside the Cemetery: t Month Lowest Month Ave. Monthly % GOALS AND 08JECTIVES FUND General }UNCTION Parks and Recreation PROGRAM Environmental Protection Activit 3a1C1'IV1'(Y Cemetery ACTTVIIY DESCRIPTION: The function of the Cemetery Division is to provide well maintained grounds and a dignified atmosphere for interments. Specific work functions also include a detailed record-keeping system, regular vehicle maintenance, and assistance with Forestry projects throughout the City. ACTN�OAL: I. To provide top-notch service in an attractive setting for a specific need - the funeral. 2. To increase the established public relations program of seasonal media releases, close personal contact with visitors to the Cemetery, and prepared "hand-outs" covering the Cemetery regulations. 3. To duplicate all Cemetery records and maps so that one complete set will be at the Cemetery and a second at the City Clerk's office. ACTIVITY OBJECTIVES: 1. Reduce work projects outside the Cemetery - Forestry by 5% and other projects proportionately during FY 79, This is the only way a small crew can handle the work load properly. 2. Increase by 5% the numbers of media releases and double the "hand-out" program to foster and preserve a continuing public relations program during FY 79, 3. Provide for and ensure future care of unique Cemetery fixtures such as mausoleums, ornate stones, and built up, enclosed lots by increasing efforts to contact possible heirs during FY 79. 4. Reduce actual outside machinery and man power time per interment by 1� hours so that conserved time can be utilized by crew for equally important record-keeping in the office. ACTIVITY MEASUREMENT: 1 2. Public relations program: Percentage of actual crew working hours spent outside the Cemetery: FY 77 (actual) FY 78 (anticipated) FY 79 (proposed) Media Releases 5 8 12 -272- 61:CM ILMED BY JORM MICR41LAB HOAR VAN DS • DES MOINES Personal Hand-outs 30 50 100 Highest Month Lowest Month Ave. Monthly % FY 77 (actual) FY 78 (anticipated) Jul - 33% 12.75% FY 79 (proposed) August - July - 22% 20.5% March - 2% 12.10%. March - 2% 11.50% FY 77 (actual) FY 78 (anticipated) FY 79 (proposed) Media Releases 5 8 12 -272- 61:CM ILMED BY JORM MICR41LAB HOAR VAN DS • DES MOINES Personal Hand-outs 30 50 100 F[1NO General GOALS aZ OBJECTIVES UNCTION Parks and Recreation PROGWI Environmental Protection Activit YICFIVT'TY Cemetery ACTIVITY MEASUREMENT (continued): 3• Communication steps to be taken during FY 79: a. nue he h for b• Meetiwithtvariousesenionceirs of �itizensfwholmas via mail; ownership; y have knowledge of heirs or c, Review all available City and County records; d. Continue to record all information received, eliminating only when false; e. Check the complete records connected with ever Proven do facts on deceased and lot cards in duplicate burialcumenting 4, Time involvement for interments including cremains: 11 of Outside Funeral Interments Ave. Supt. 73 Crew Funeral Ave. Time for Records FY 77 (actual) Time (hours) Time (hours) S FY 78 (anticipated) 73 876,0 12 73 839.5 1.5 hrs. 0 FY 79 (proposed) 766.5 11. 5 1.0 hrs. 10,5 0 •5 hrs. ACTIVIACTIVI-PSIS: 1.5 hrs. The above objectives are designed to do the best building and grounds maintenance and record-keeping program possible with limited man Power. It is hoped, but not assured, that sufficient additional time will be available for important training sessions on safety and innovative work procedures. Time will be spent on a personal basis with as many visitors to the Cemetery as Is possible. The shift from Superintendent to crew for administrative duties, record-keeping, and public relations may not be feasible with such a small crew, have to be abandoned. If not, it will Prefer Level III of decision package because it will allow the Cemetery Operate with efficiency and will initiate the necessary improvements to deterioration. y Staff to Prevent -273- MICPDIILMED BY JORM MICR+LAB CIOAN RAPIDS • DES MOINES a ti I LJ / �i VI F[1NO General GOALS aZ OBJECTIVES UNCTION Parks and Recreation PROGWI Environmental Protection Activit YICFIVT'TY Cemetery ACTIVITY MEASUREMENT (continued): 3• Communication steps to be taken during FY 79: a. nue he h for b• Meetiwithtvariousesenionceirs of �itizensfwholmas via mail; ownership; y have knowledge of heirs or c, Review all available City and County records; d. Continue to record all information received, eliminating only when false; e. Check the complete records connected with ever Proven do facts on deceased and lot cards in duplicate burialcumenting 4, Time involvement for interments including cremains: 11 of Outside Funeral Interments Ave. Supt. 73 Crew Funeral Ave. Time for Records FY 77 (actual) Time (hours) Time (hours) S FY 78 (anticipated) 73 876,0 12 73 839.5 1.5 hrs. 0 FY 79 (proposed) 766.5 11. 5 1.0 hrs. 10,5 0 •5 hrs. ACTIVIACTIVI-PSIS: 1.5 hrs. The above objectives are designed to do the best building and grounds maintenance and record-keeping program possible with limited man Power. It is hoped, but not assured, that sufficient additional time will be available for important training sessions on safety and innovative work procedures. Time will be spent on a personal basis with as many visitors to the Cemetery as Is possible. The shift from Superintendent to crew for administrative duties, record-keeping, and public relations may not be feasible with such a small crew, have to be abandoned. If not, it will Prefer Level III of decision package because it will allow the Cemetery Operate with efficiency and will initiate the necessary improvements to deterioration. y Staff to Prevent -273- MICPDIILMED BY JORM MICR+LAB CIOAN RAPIDS • DES MOINES a DECISI PACKAGE DATE: December b, 1977 DEPARTMENT: Parks and Recreation PREPARED BY: Billie Nauber OPTIONS: --Planagement and training could be provided by the Director or other divisions in the department. --Public relations could be handled by Administration. --Some grounds maintenance could be done by other divisions/departments. CONSEQUENCES: --Increased work load for others not directly associated with the division. --Lack of supervision and incentive would induce poor work habits and inefficient use of work time. --Absence of direct link with chain of command would likely lead to a lack of sense of belonging, a breakdown in moral, and increased accidents. MICPOf ILMID BY JORM MICR+LA9 u um: RAPIDS • DES MOINES UNIT: LEVEL 1 OF 2 APPROVED BY: Cemetery Dennis Showalter ACTIVITY DESCRIPTION: • .. - --Provides management and supervision of the Cemetery Division. RESOURCES CURRENT BUDGET " --Provides limited safety training and other educational sessions. REQUIRED FISCAL YEAR FISCAL YEAR --Provides required courtesty for funeral services. - --Provides for standard Cemetery grounds maintenance (mowing, snow No. Personnel 4 3 removal, etc.). --Provides phone coverage at the Cemetery office only during break Personal Serv. 63 802 45,504* time. Commodities 7,530 7,756 —Provides for very limited outside work projects. --Provides for essential work on Cemetery records and maps. erv. & Charges 8,691 9,986 —Provides for limited preventative maintenance for buildings and Capital Outlay grounds. 8,358 7,861 --Provides for replacement of Cemetery landscaping in designated areas. TOTAL 88,331 71,107 *Personnel costs budgeted here in FY78 are budgeted under Forestry in FY79. f 14 ADVANTAGES/BENEFITS: --Provides some directive support, management, and supervision to the Cemetery Staff with some opportunity for training and assistance. --- --Provides for additional equipment replacement and additions. --Provides for somewhat improved public relations with basic grounds maintenance, and availability of staff for limited record checking and information requests. OPTIONS: --Planagement and training could be provided by the Director or other divisions in the department. --Public relations could be handled by Administration. --Some grounds maintenance could be done by other divisions/departments. CONSEQUENCES: --Increased work load for others not directly associated with the division. --Lack of supervision and incentive would induce poor work habits and inefficient use of work time. --Absence of direct link with chain of command would likely lead to a lack of sense of belonging, a breakdown in moral, and increased accidents. MICPOf ILMID BY JORM MICR+LA9 u um: RAPIDS • DES MOINES �- I DELIS! PACKAGE , DEPARTMENT: Parka and Recreation PREPARED BY: Billie Ilauber UNIT: Cemetery LEVEL 2 OF 2 APPROVED BY: Dennis Showalter ACTIVITY DESCRIPTION: --Provides special consideration for funeral services; more personal contact. --Provides for improved Cemetery grounds maintenance. RESOURCES REQUIRED CURRENT FISCAL YEAR BUDGET FISCAL YEAR --Provides minimum phone coverage at the Cemetery office. No. Personnel ---- --Provides for essential outside Cemetery projects (mowing and snow removal). Personal Serv. 1,560 Commodities ---- 776. —Provides for continuous updating of Cemetery records and maps. --Provides for general preventative maintenance - roads and building repairs. LServ. & Charges 890 —Frees the Superintendent from continuous routine work to allow time for the necessary public relations program. —Puts into the planning stage two improvement projects - sidewalk Capital Outlay -- 1,000 replacement on Governor St., fence around back of Cemetery. TOTAL _0- 4,226 ADVANTAGES/BENEFITS: --Temporary part-time office employee removes the Superintendent and regular staff from and: constant phone responsibility --Assures continued updating of Cemetery records and maps. --Provides time for supplying resources to other division/departments as well as for improved --Provides a more dignified atmosphere for the funeral service. public relations. OPTIONS: --Citizens would have to learn to expect less in the way of service and overall Cemetery appearance. CONSEQUENCES: --Definite public dissatisfaction with lack of service, neat appearance, and personal contact. 14100FILMED BY JORM MICR+LA9 Q.ONt annus • Des MOIaES a 0 LI IJ 0 CLASSIFICATION PERSONAL SERVICES LEVEL 1. Cemetery/Forestry Superintendent Senior Maintenance Worker Maintenance Worker II Maintenance Worker I Temporary, Overtime SUBTOTAL Health & Life Insurance TOTAL LEVEL 2: Temporary CAPITAL OUTLAY LEVEL 1: T77 T Pickup Truck Mist blower sprayer Burton trimmers (2) Battery Charger Artificial Grass Lot Pins Landscaping 12" saw 18" mowers (2) Nylon string trimmers (2) r`t LEVEL 2: DI Sidewalk and fence repair Ll U 10,107 11,436 1 3/4 6,633 4 3 — 6,425 $77 875 2 62 $ it" W9 hi I a 0 LI IJ 0 CLASSIFICATION PERSONAL SERVICES LEVEL 1. Cemetery/Forestry Superintendent Senior Maintenance Worker Maintenance Worker II Maintenance Worker I Temporary, Overtime SUBTOTAL Health & Life Insurance TOTAL LEVEL 2: Temporary CAPITAL OUTLAY LEVEL 1: T77 T Pickup Truck Mist blower sprayer Burton trimmers (2) Battery Charger Artificial Grass Lot Pins Landscaping 12" saw 18" mowers (2) Nylon string trimmers (2) r`t LEVEL 2: DI Sidewalk and fence repair Ll U 10,107 a 0 LI IJ 0 CLASSIFICATION PERSONAL SERVICES LEVEL 1. Cemetery/Forestry Superintendent Senior Maintenance Worker Maintenance Worker II Maintenance Worker I Temporary, Overtime SUBTOTAL Health & Life Insurance TOTAL LEVEL 2: Temporary CAPITAL OUTLAY LEVEL 1: T77 T Pickup Truck Mist blower sprayer Burton trimmers (2) Battery Charger Artificial Grass Lot Pins Landscaping 12" saw 18" mowers (2) Nylon string trimmers (2) r`t LEVEL 2: DI Sidewalk and fence repair EXPENDITURE DETAIL DEPARTMENT PARKS & RECREATION UNIT CEMETERY BUDGET FY 1979 1 1/2 Ll 1 3/4 1 1 10,107 EXPENDITURE DETAIL DEPARTMENT PARKS & RECREATION UNIT CEMETERY BUDGET FY 1979 1 1/2 $ 8,274 1 3/4 1 1 10,107 11,436 1 3/4 6,633 4 3 — 6,425 $77 875 2 62 $ it" W9 $' 1,560 $ 5,000 425 500 150 100 100 700 250 186 450 TOTAL $-7MbT' -276- !4; CROI I LI -To BY JORM MICR+LAEI CIOAI( RAPIDS • DES MINES $ 1,000 LEISURE & CULTURAL ®PP®RTUNIES CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Persona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE GENERAL LEISURE & CULTURAL OPPORTUNITIES PROGRAM SUMMARY ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 $ 37.644 $ 59,021 $ 15,293 $ 824,372 $ 878,480 $ 1,047,239 14,081 188,960 9,842 10,332 60,035 $ 1.107.6yp $ 735,825 73,044 172,255 93,776 11,345 $ 1.086. 4F $ 59.021 -277- 1d I CR Of I Ltd CO BY JORM MICR+LAB C.LOAR RAPIDS • DES MOVIES 16,000 178,945 7,000 7,900 90,300 $ 875,682 85,111 170,105 91,455 14,000 134,100 9,000 14,400 3,600 $ 887,722 91,573 170,718 87,619 J r i (qI nn is i l , Lj I i.J , �J I i I - CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Persona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE GENERAL LEISURE & CULTURAL OPPORTUNITIES PROGRAM SUMMARY ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 $ 37.644 $ 59,021 $ 15,293 $ 824,372 $ 878,480 $ 1,047,239 14,081 188,960 9,842 10,332 60,035 $ 1.107.6yp $ 735,825 73,044 172,255 93,776 11,345 $ 1.086. 4F $ 59.021 -277- 1d I CR Of I Ltd CO BY JORM MICR+LAB C.LOAR RAPIDS • DES MOVIES 16,000 178,945 7,000 7,900 90,300 $ 875,682 85,111 170,105 91,455 14,000 134,100 9,000 14,400 3,600 $ 887,722 91,573 170,718 87,619 �1 i , LEISURE & CULTURAL OPPORTUNITIES PROGRAM COMMENTS PARKS AND RECREATION Department Administration Funding of levels 1 and 2 continues the present level of service. Level 3 is not funded because of a lack of funds. Recreation Funding of levels 1 and 2 continues the present level of service. Capital outlay has been reduced $2,000 in level 1 and $2,000 in level 2 and moved to level 3. In addition, the allocation to temporary employees has been reduced $15,410 to reflect actual expenditures in previous years. Parks Funding of levels 1 and 2 continues the present level of service. Capital outlay in level 1 has been reduced $6,000. The allocation to overtime and temporary employees has been reduced $5,000 in level 1 and $500 in level 2. Forestry/Weeds Funding of level 1 continues the present level of service. Capital outlay in level 1 has been reduced by $500 and moved to level 2. I r LIBRARY I 1� i� Funding of levels 1 and 2 will continue the present level of service. A total of $5,000 was deleted from capital outlay in level 1. CENTRAL BUSINESS DISTRICT MAINTENANCE With the completion of the plaza improvements in the central business district, it will be necessary to provide for the maintenance of Dubuque and College Streets together with the previously completed improvements on Washington Street. Although it would be possible for a maintenance improvement district to be created to assist in paying for the maintenance, this budget assumes that the City will finance the upkeep. Information concerning a special district previously was distributed to the City Council. The proposed budget for this function for FY 79 is funded at a level below that which is deemed to be desirable, principally because of the lack of funds. This proposal provides for funding of level 1. Only the personnel necessary to work on the actual improvements are included. In addition, the function is funded for only six months as it is expected that the project will be completed late in the summer. -278- 141 CIO 1141111) 1)Y JORM MICR+LAB (I. JAR PAPIOS • DES MOVIES CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Persona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE GENERAL LEISURE AND CULTURAL OPPORTUNITIES PARKS AND RECREATION FUNCTION ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 $ 56,806 $ 49,610 $ 16,377 $ 500,415 $ 596,344 $ 654,708 105,786 103,270 85,600 9,842 7,119 7,000 5,900 91000 11,400 60,035 25,300 3,600 $- $ 737.814 $ 764 30R $ 454,326 $ 540,372 $ 549,925 63,342 128,032 76,761 129,114 80,473 33,348 24,800 126,318 23,969 11.345 $_690,393 $ 771.047 $ 780.685 $ 49,610 $ 16,377 $ -279- 14I CROF I L14ED BY JURM MICR+LAB n DAR RAPIDS - OLS 1401NES I CITY OF IOWA CITY FY 1979 BUDGET DECISION PACKAGE SUMMARY TOTAL COSTS/LEVEL PERSONAL SERVICES CITY MANAGER'S RECOMMENDED FUNDING LEVEL FUND General PROGRAMLeisure andCultural Opportunities FUNCTION Parks and Recreation ACTIVITY Administration LEVEL 1 LEVEL 2 LEVEL 3 LEVEL 4 TOTAL FY79 FY 78 26,983 11, 03438,017 37,543 1,460 160 1,620 1,580 2,175 325 2,500 2,425 L30,618 11,519 42,137 41,548 CGRm IL14ED BY JCRM MICR+LA© (ADAR PAPIDS • DES 1401NES g GOALS AND OBJECTIVES FUND GENERAL FUNCTION PARKS & RECREATION PROGRAM LEISURE & CULTURAL OPPORT. ACTIVITY ADMINISTRATION ACTIVITY DESCRIPTION: The function of the Administration activity is to: 1) Direct and oversee operations in the Department's three divisions: Recreation, Parks, and Cemetery-Forestry/Weed Control. 2) Coordinate the efforts -of the above divisions and to coordinate City projects with other City departments and divisions 3) Supply administrative and secretarial services to the Department's divisions 4) Supply necessary information and services to the Parks and Recreation Commission. ACTIVITY GOAL: To provide Parks and Recreation Services through the efforts of a well -motivated efficient work force at a level of service desired by the City Council. ACTIVITY OBJECTIVES: 1) Prompt dissemination of information from the Council, City Manager, other Department and Division heads, and the Parks and Recreation Commission to appropriate division heads and divisions. 2) Systematic monitoring of divisions to ensure that each is functioning at top capacity for the whole 12 month period. 3) Insure uniform evaluation criteria as much as possible for all employees of the Department. 4) To develop a set of guidelines for each division so that it can be determined whether work has been done and done satisfactorily. ACTIVITY MEASUREMENT: 1) Measurement will be reflected in how well divisions serve the public and the number of legitimate complaints. 2) Quality will be measured by results and comments on city monthly survey and by comments made on "Request for Service" forms available at the Recreation Center and at some parks. 3) Measurement will be done by continuing to survey selected eight -block areas using the Leisure Needs Survey instrument designed in 1976 and evaluating the results. ACTIVITY ANALYSIS: -281- IA: CknI I L1410 IS JURM MICR¢LAB LEumI PAPIM • nrs wmnEs . ) g GOALS AND OBJECTIVES FUND GENERAL FUNCTION PARKS & RECREATION PROGRAM LEISURE & CULTURAL OPPORT. ACTIVITY ADMINISTRATION ACTIVITY DESCRIPTION: The function of the Administration activity is to: 1) Direct and oversee operations in the Department's three divisions: Recreation, Parks, and Cemetery-Forestry/Weed Control. 2) Coordinate the efforts -of the above divisions and to coordinate City projects with other City departments and divisions 3) Supply administrative and secretarial services to the Department's divisions 4) Supply necessary information and services to the Parks and Recreation Commission. ACTIVITY GOAL: To provide Parks and Recreation Services through the efforts of a well -motivated efficient work force at a level of service desired by the City Council. ACTIVITY OBJECTIVES: 1) Prompt dissemination of information from the Council, City Manager, other Department and Division heads, and the Parks and Recreation Commission to appropriate division heads and divisions. 2) Systematic monitoring of divisions to ensure that each is functioning at top capacity for the whole 12 month period. 3) Insure uniform evaluation criteria as much as possible for all employees of the Department. 4) To develop a set of guidelines for each division so that it can be determined whether work has been done and done satisfactorily. ACTIVITY MEASUREMENT: 1) Measurement will be reflected in how well divisions serve the public and the number of legitimate complaints. 2) Quality will be measured by results and comments on city monthly survey and by comments made on "Request for Service" forms available at the Recreation Center and at some parks. 3) Measurement will be done by continuing to survey selected eight -block areas using the Leisure Needs Survey instrument designed in 1976 and evaluating the results. ACTIVITY ANALYSIS: -281- IA: CknI I L1410 IS JURM MICR¢LAB LEumI PAPIM • nrs wmnEs DECISION PACKAGE .-- DEPARTMENz,: PARKS & RECREATION UNIT:. ADMINISTRATION LEVEL ) OF 3 ACTIVITY DESCRIPTION: - Provides for administrative direction of Department's 4 divisions - Recreation, Parks, Cemetery, and Forestry/Needs. - Provide for liaison and professional assistance as requested to the Parks and Recreation Commission. - Provides technical information, data, reports, and recommendations to the City Manager and City Council. - Provides for information dispersal to public regarding facilities, programs, operation and procedures, and future planning. - Provides for coordination of division's activities with other City departments and divisions. DATE: PREPARED BY: Dennis Showalter APPROVED BY: Dennis Showalter RESOURCES CURRENT REQUIRED FISCAL YEAR Personnel I, ities 1,440 s Charges 2,150 1 Outlay 0 TOTAL 1 29,928 NADVANTAGES/BENEFITS: m - Reduction of citizen complaints. N - Initiates cooperative work arrangements between divisions to avoid duplication of efforts. - Provides for some technical assistance to divisions. - Provides for division leadership in absence of superintendents. OPTIONS: - Each division head reports to the City Manager. CONSEQUENCES: - Each division head will have many additional duties. - Increased citizen dissatisfaction. - Commission, City Manager, and Council would receive inadequate information. I I P!CItOI 1 LNEO BY JURM MICR+LAB tLONd RAPIOS • HS MOINES BUDGET FISCAL YEAR 26,983 1,460 2,175 0 a 3 30,618 3 i •1 i 1 1 DECISION PACKAGE DEPARTMENT: PARKS & RECREATION UNIT: ADMINISTRATION LEVEL 2 OF 3 ACTIVITY DESCRIPTION: - Provides clerical assistance to Director - Provides clerical assistance to the department's 4 divisions. - Provides clerical assistance to Commission. - Provides some additional information dissemination to Commission, Manager, Council, and public. I ADVANTAGES/BENEFITS: w - Keeps clerical support within the department - Better public service OPTIONS: - Let word processing center or others do clerical work. - Let others answer phones. CONSEQUENCES: - Reduced departmental continuity. - Reduced effectiveness of Director. 11:00fILaE.D BY JORM MICR+LAB CHAIl PAPIDS • DES M0114ES DATE: PREPARED BY; DENNIS SHOWALTER APPROVED By: DENNIS SHOWALTER RESOURCES REQUIRED Personnel CURRENT FISCAL YEAR I. & Charges 275 �ta�10utlay 0 TOTAL 11,620 BUDGET FISCAL YEAR 325 0 11,519 P F== . I 1 DECTSTnN nereer_r DEPARTHENT: PARKS & RECREATION UNIT: ADMINISTRATION LEVEL 3 OF 3 ACTIVITY DESCRIPTION: - Provides for part-time technician to research deeds and abstracts for each park. - Provices for some additional information dissemination to Commission, Manager, Council, and public. ADVANTAGES/BENEFITS: - Provides ownership data on park land. - Better informed public. CONSEQUENCES: - Park ownership information will remain incomplete. In; Q!01 ILRED BY JORM MICR+LAB U DAR RAPIDS • DES MOINES .AL1 ; PREPARED BY: DENNIS SHOWALTER APPROVED BY: DENNIS SHOWALTER RESOURCES REQUIRED CURRENT FISCAL YEAR BUDGET FISCAL YEAR Personnel 'sonal Serv. - 3,678 m:odities 160 v. a Charges -- 325 ital outlay -- 0 TOTS' -- 4,063 DEPARTMENT PARKS & RECREATION UNIT ADMINISTRATION EXPENDITURE DETAIL CLASSIFICATION EMPLOYEES AUTHORIZED BUDGET FY 1978 FY 1979 FY 1979 PERSONAL SERVICES LEVEL 1: Director of Parks & Recreation Health & Life Insurance TOTAL LEVEL 2: Senior Clerk Typist Health & Life Insurance TOTAL LEVEL 3: Research Assistant (Temp PT) -285- 141CR01 IL14E0 RY JURM MICR+LAB CEDAR PAPIDS • DES 140INES $26,064 919 26,983 $10,718 316 11,034 $ 3,678 I a W I; r W. I! i s r.! 9 - r, °N �i 4 S , P �( M+ LJ I Lr i '= DEPARTMENT PARKS & RECREATION UNIT ADMINISTRATION EXPENDITURE DETAIL CLASSIFICATION EMPLOYEES AUTHORIZED BUDGET FY 1978 FY 1979 FY 1979 PERSONAL SERVICES LEVEL 1: Director of Parks & Recreation Health & Life Insurance TOTAL LEVEL 2: Senior Clerk Typist Health & Life Insurance TOTAL LEVEL 3: Research Assistant (Temp PT) -285- 141CR01 IL14E0 RY JURM MICR+LAB CEDAR PAPIDS • DES 140INES $26,064 919 26,983 $10,718 316 11,034 $ 3,678 I a CITY OF IOWA CITY FUND General FY 1979 BUDGET CITY MANAGER'S PROGRAM DECISION PACKAGE SUMMARY RECOMMENDED FUNDING LEVEL Leisure an u tura 0 portunities TOTAL COSTS/LEVEL FUNCTION Pars and Recreaf—ion ACTIVITY rdrKS PERSONAL SERVICE! COMMODITIES SERVICES & CHARGE: CAPITAL OUTLAY TOTAL LEVEL 1 LEVEL 2 LEVEL 3 LEVEL 4 TOTAL FY79 FY 78 166,681 31,685 198,366 202,321 36,080 4,007 40,087 . 38,920 ' 28,347 2,777 31,124 34,908 12,990 2,554 15,544 24,800 244,098 41,023 285,121 300,949 141 CROI ILRED BY JORM MICR +LA9 HOAR RAPIDS • DES MOINES GOALS AND OBJECTIVES FUND General MCT ION Parks and Recreation PROGRAM Leisure & Cultural OpportunitiesAcl-lhl•[-y Parks ACTIVITY DESCRIPTION: The function of the Park Division is to provide the public with open space and adequate facilities for outdoor leisure time activities. Specific work functions include the construction, maintenance, and repair of all facilities in public parks, playgrounds, and designated areas; care and maintenance of turf, trees, and related plantings; snow removal; refuse pick up and related duties. ACTIVITY GOAL: 1. To provide a high quality level of services necessary to meet the needs and desires of the public. 2. To establish a long-range system of park development and expansion based upon citizen demand and available resources. ACTIVITY OBJECTIVES: 1. Improve refuse handling and reduce citizen complaint by utilizing standard size containers, plastic liners, and racks. Large barrel containers to be phased out and replaced with 30 gallon galvanized cans. Racks will be built during slack season to hold the cans, and plastic liners will be used to reduce odor and habitation of insects. Expected completion date - October, 1978. 2. Establish an endangered plant species area in a park or public grounds. A wild flower garden and selected native grasses could also be incorporated in the same plan. Area would provide an additional plant display for public viewing. Will also be used for educational and experimental purposes. On-going. 3. Stabilize the bank of the small pond in City Park to stop erosion and for added safety. Expected completion date - December, 1978. 4. Install water systems (drinking fountains) in Villa, Pheasant Hill, Oak Grove, Court Hill, and North Market Square Parks. Expected completion date - June, 1979. 5. Development of riverfront property along Sand Road (approximately 26 acres). On-going. 6. Construct four (4) tennis courts in Willow Creek Park. Completion date - June, 197.,. ACTIVITY MEASUREMENT: 1. Large barrel containers present problems with handling due to excess weight and being too large to fit packer unit openings. Complaints of smelly garbage and flies will be greatly reduced with the use of plastic liners. 2. Such a plant display (exhibit) could be compared with the Hickory Hill Nature Trail. Requests for scheduled hikes from local schools and other organizations have been numerous. 3. Concrete paver blocks would be used for bank support. Finished area to be seeded to grass 4. Input from scheduled neighborhood park meetings indicate that water fountains are one service request most often mentioned. Water systems will serve a dual purpose both for public use and for availability to flower beds and trees. 5. Construct two (2) softball diamonds with parking area; additional community garden plots; picnic area and additional landscaping. 6. Project completion. -287- YXIM1 WITO 0Y JORM MIC R¢L A 0 ii JPtl !N'IDS • DCS 110:11ES GOALS AND OBJECTIVES FUND General FUNCTION Parks and Recreation PROGR41 Leisure & Cultural Opportunities ACI'IVrry Parks ACTIVITYANALySIg: Accomplishment of Objectives I through 5 can be done in-house utilizing existing personnel. Objective 2 would be initiated on a small scale and would be an on-going project. All the above objectives are important in that they relate back to the basic function of the Park Division - to provide and maintain adequate facilities based upon public demand and available resources. IM MIERonLPo@ BY JORM MICR+LAO (ADml RAPIDS • DES 140/11ES i i. �i I t �r 9 � I�1 t9 R P [:7 V ({ t v 6 M� z t J �aY i f ISI I GOALS AND OBJECTIVES FUND General FUNCTION Parks and Recreation PROGR41 Leisure & Cultural Opportunities ACI'IVrry Parks ACTIVITYANALySIg: Accomplishment of Objectives I through 5 can be done in-house utilizing existing personnel. Objective 2 would be initiated on a small scale and would be an on-going project. All the above objectives are important in that they relate back to the basic function of the Park Division - to provide and maintain adequate facilities based upon public demand and available resources. IM MIERonLPo@ BY JORM MICR+LAO (ADml RAPIDS • DES 140/11ES 1 n a u: DECISION PACKAGE DATE: November 7, 1977 DEPARTMENT: Parks & Recreation PREPARED BY: Howell UI4IT: Parks LEVEL 1 OF 3 APPROVED BY: Showalter ACTIVITY DESCRIPTION: -- Provides for trash pickup once a week. RESOURCES CURRENT BUDGET - Provides for weekly mowing of high use areas and once every two REQUIRED FISCAL YEAR FISCAL YEAR No: Personnel 11 11 weeks for balance of areas. -- Provides for once a week cleaning of picnic shelters - three times Personal sere. 178,264 166,681 a week for restroom facilities. -- Provides for twice a week ball diamond maintenance. -- Provides for snow removal in park areas only. Commodities 35,030 36,080 erv. s Charges 31,418 28,347 -- Provides for leaf mulching. -- Provides basic equipment maintenance and repair. -- Provides for skating pond ice re -surfacing once a week. Capital outlay 22,300 12,990 -- Provides for emergency construction and repair of buildings and facilities. TOTAL 267,012 244,098 ADVANTAGES/BENEFITS: -- Provides minimum basic services of mowing, park maintenance, and repair services. -- Provides for some replacement of equipment. OPTIONS: -- Assign mowing of non -park areas to Street Department or other City departments. -- Contract with private business to pick up all trash and refuse. -- Assign ball diamond maintenance to leagues. -- Contract or assign to other City departments all construction, maintenance, and repair activities. -- Don't mulch leaves. CONSEQUENCES: -- Probable increase of citizen complaint because of more litter in parks. -- Poor quality turf from inadequate mowing and leaf disposal. -- Probable citizen complaints because of unclean facilities. - Limited winter use of parks because of more ice and snow on walks and streets. MICIM ILMED BY JURM MICR+LAS UJAN eAPIDS • DES M0114Es DECISION PACKAGE DATE: December 6. 1977 DEPARTMENT: Parks & Recreation PREPARED BY: Howell UNIT: Parks LEVEL 2 OF 3 APPROVED BY: Showalter ACTIVITY DESCRIPTION: -- Provides for one (1) additional trash pickup per week. RESOURCES CURRENT BUDGET -- Provides for weekly mowing in most areas. REQUIRED FISCAL YEAR FISCAL YEAR -- Provides for cleaning picnic shelters one (1) additional time per week. No. Personnel 2 2 -- Restrooms six (6) times per week. =- Provides ball diamond maintenance an additional three (3) times per Personal Serv. 24,057 31,685 week. Commodities 3,890 4,007 -- Provides for snow removal in assigned non -park areas - downtown and Urban Renewal. erv. s Charges 3,490 2,777 -- Provides for leaf pickup and composting. Capital outlay -- Provides skating pond ice re -surfacing one (1) additional time per 2,500 2,554 week. -- Provides for regular construction and repair of buildings and TOTAL 33,937 41,023 facilities. ADVANTAGES/BENEFITS: -- Provides for regular and normal trash pickup, mowing, and maintenance activities. -- Saving leaves for compost will provide low cost organic matter for soil amendments. -- Provides for some maintenance, construction, and repair of non -park city facilities. -- Provides for replacement of some additional equipment. OPWi ional duties could be contracted or performed by other City departments. CONSEQUENCES: -- Increased chance of accidents from additional ice and snow on walks, steps, etc., resulting in possible lawsuits against the City. -- Will require purchase of commercial organic materials for soil improvement if leaves are not picked up and stored for compost. -- Increased deterioration of buildings and facilities. - =Citizen complaint of_ice and snow onl. walks and paths. MICK)[ ILMED BY JORM MICR+LAB C AAI? RAPIDS • DES MOMES N 1 DEPARTMENT: parks 8 Recreation UNIT: Parks DECISION PACKAGE LEVEL 3 OF 3 ACTIVITY DESCRIPTION: -- Provide for one (1) additional trash pickup per week. -- Provides twice weekly mowing in selected hi 9h use areas. -- Provides for skating pond re -surfacing one (1) additional time per week. -- Provides for additional personnel for remodeling, construction, and repair of City facilities. -- Provides for additional horticultural activities including flower beds, tree planting and care, and supervised nature hikes in Hickory Hill and Willow Creek Parks. ADVANTAGES/BENEFITS: -- Reduce citizen complaints to acceptable level. -- Provide a more restful and attractive park setting. -- Provides for some additional equipment replacement. -- Provides back up for other City department in emergency situations. DATE: PREPARED BY: Howell APPROVED BY: Showalter RESOURCES REQUIRED Personnel . 6 Charge tal Outlay TOTAL OPTIONS: -- Additional duties could be contracted or performed by other•City departments. I CONSEQUENCES: -- Return to present level of services, which is Level 2. -- Lessened public satisfaction with areas, facilities, and service provided. '1 IA;001 WILD BY JORM MICR+LAD LLOAH RAPIDS • DES 1401NES CURRENT FISCAL YEAR 7 BUDGET FISCAL YEAR 14,14E 4,007 2,777 2,554 23,484 DEPARTMENT PARKS & RECREATION _ UNIT PARKS EXPENDITURE DETAIL CLASSIFICATION EMPLOYEES AUTHORIZED BUDGET FY 1978 FY 1979 FY 1979 PERSONAL SERVICES LEVEL 1: Park Superintendent Senior Maintenance Worker Maintenance Worker III Maintenance Worker II Maintenance Worker I Temporary, Overtime SUBTOTAL Health & Life Insurance TOTAL LEVEL 2: Maintenance Worker III Maintenance Worker II Temporary SUBTOTAL Health & Life Insurance TOTAL LEVEL 3: Maintenance Worker I Temporary SUBTOTAL Health & Life Insurance TOTAL 1 3 3 3 1 11 1 1 2 -292- 1 3 3 3 1 11 1 1 2 RIQIDIIEI4ED BY JURM MICR�LA6 UDAR RAPIDS • DES NOINIS $ 18,420 30,748 37,224 34,308 10,140 19,847 $166,681 $ 12,408 10,460 7,068 29,936 1749 31.685 j� $ 8,660 4,620 13,280 866 14,146 DEPARTMENT PARKS & RECREATION UNIT PARKS EXPENDITURE DETAIL CLASSIFICATION [4F—YILJ78--]7U7TY MPOYEES ATHORIZED BUDGET 1979 FY 1979 CAPITAL OUTLAY LEVEL 1: Trees for replacement 1/2 T Pickup Truck 3/4 T 4 -wheel drive Truck Trim Mowers (12) LEVEL 2: 6' Rear mount rotary mower Chain Saws (2) LEVEL 3: Cushman Truckster $ 1,030 4,500 5,560 1,900 TOTAL $12,990 $ 2,000 554 TOTAL S 2,554 TOTAL $ 2,554 -293- h; CROI ILI4CD DY JORM MICR+LAD U.DAR RAPIDS • DES 140INES I ld C 1.1 1�7 � lJ U r DEPARTMENT PARKS & RECREATION UNIT PARKS EXPENDITURE DETAIL CLASSIFICATION [4F—YILJ78--]7U7TY MPOYEES ATHORIZED BUDGET 1979 FY 1979 CAPITAL OUTLAY LEVEL 1: Trees for replacement 1/2 T Pickup Truck 3/4 T 4 -wheel drive Truck Trim Mowers (12) LEVEL 2: 6' Rear mount rotary mower Chain Saws (2) LEVEL 3: Cushman Truckster $ 1,030 4,500 5,560 1,900 TOTAL $12,990 $ 2,000 554 TOTAL S 2,554 TOTAL $ 2,554 -293- h; CROI ILI4CD DY JORM MICR+LAD U.DAR RAPIDS • DES 140INES CITY OF IOWA CITY FY 1979 BUDGET CITY MANAGER'S FUND -General DECISION PACKAGE SUMMARY RECOMMENDED FUNDING LEVEL PRO ­­"Uls"re and 11 TOTAL COSTS/LEVEL FUNCTION _ ral O000rtunities PaW and Recreation ACTIVITY Recreation PERSONAL SERVICE! COMMODITIES SERVICES & CHARGE CAPITAL OUTLAY TOTAL MICRnn LM[D BY JURM MICR+LAB CLOAR RAPIDS • DES MOINES i GOALS AND OBJECTIVES FUND GENERAL FUNCTION PARK¢ AND RECREATION PROGRAM LEISURE & CULTURAL OPPORT. ACTIVITY RECREATION ACTIVITY DESCRIPTION: The division is responsible for the operation of the Recreation Center, swimming pools, and playgrounds, and the coordination of a wide range of recreational activities and services. With the advice of the Parks and Recreation Commission, the objective of this division is to plan, promote, conduct, and evaluate organized programs and recreation activities for the public. ACTIVITY GOAL: To provide a high quality year-round program of recreational and cultural activities which will meet the needs of a population having varied characteristics and interests. ACTIVITY OBJECTIVES: 1) Expand the pilot gymnastics program to offer a low cost activity for elementary age children. Increase activity from 35 to 50 children; complete by May, 1979. 2) Equip the Center photo dark room for color photography. Complete by January, 1979. 3) Provide public instruction in color photo. Establish 1 class; complete by June, 1979. 4) Provide more cultural event trips for the general public. Increase to 2; complete by June, 1979. 5) Conduct out-of-state trips for the mentally retarded. Increase from 1 to 2; complete by June, 1979. 6) Develop group and individual leisure counseling groups for emotionally handicapped adults and the educable retarded. Contact 5 individuals and organize 1 group; complete by June,•1979. 7) Conduct a quality summer concert series performing in the downtown plaza area. Carry out during the summers of 1978 and 1979. 8) Study and implement, if feasible, in coordination with the County a recreation activity vehicle to take services to the homebound, handicapped, elderly and day care people. If determined to be feasible, identify funding by June, 1979. 9) Develop an intern program for youth life guards. Train minimum of 2 people; complete by June, 1979. 10) Develop a youth volunteer corps to work with special populations. Recruit minimum of two volunteeers; complete by May, 197. 11) Expand the family water safety program to Mercer Park pool. Program offered at City Park pool only now. Complete by August, 1979. 12) Conduct a community wide "new games" festival. Self -measuring; complete by June, 1979. 13) Offer more coed programs for adults. Establish a recreation softball league composed of men's and women's teams; complete by September, 1978. -295- 14:00I ILMED BY JURM MICR +t.AB HOAR RAPIDS • DES MOINES i I GOALS AND OBJECTIVES FUND GENERAL FUNCTION PARK¢ AND RECREATION PROGRAM LEISURE & CULTURAL OPPORT. ACTIVITY RECREATION ACTIVITY DESCRIPTION: The division is responsible for the operation of the Recreation Center, swimming pools, and playgrounds, and the coordination of a wide range of recreational activities and services. With the advice of the Parks and Recreation Commission, the objective of this division is to plan, promote, conduct, and evaluate organized programs and recreation activities for the public. ACTIVITY GOAL: To provide a high quality year-round program of recreational and cultural activities which will meet the needs of a population having varied characteristics and interests. ACTIVITY OBJECTIVES: 1) Expand the pilot gymnastics program to offer a low cost activity for elementary age children. Increase activity from 35 to 50 children; complete by May, 1979. 2) Equip the Center photo dark room for color photography. Complete by January, 1979. 3) Provide public instruction in color photo. Establish 1 class; complete by June, 1979. 4) Provide more cultural event trips for the general public. Increase to 2; complete by June, 1979. 5) Conduct out-of-state trips for the mentally retarded. Increase from 1 to 2; complete by June, 1979. 6) Develop group and individual leisure counseling groups for emotionally handicapped adults and the educable retarded. Contact 5 individuals and organize 1 group; complete by June,•1979. 7) Conduct a quality summer concert series performing in the downtown plaza area. Carry out during the summers of 1978 and 1979. 8) Study and implement, if feasible, in coordination with the County a recreation activity vehicle to take services to the homebound, handicapped, elderly and day care people. If determined to be feasible, identify funding by June, 1979. 9) Develop an intern program for youth life guards. Train minimum of 2 people; complete by June, 1979. 10) Develop a youth volunteer corps to work with special populations. Recruit minimum of two volunteeers; complete by May, 197. 11) Expand the family water safety program to Mercer Park pool. Program offered at City Park pool only now. Complete by August, 1979. 12) Conduct a community wide "new games" festival. Self -measuring; complete by June, 1979. 13) Offer more coed programs for adults. Establish a recreation softball league composed of men's and women's teams; complete by September, 1978. -295- 14:00I ILMED BY JURM MICR +t.AB HOAR RAPIDS • DES MOINES -2 - GOALS AND OBJECTIVES FUND GENERAL PROGRAM LEISURE & CULTURAL OPPORT. ACTIVITY MEASUREMENT: FUNCTION PARKS AND RECREATION ACTIVITY RECREATION 1) Activity report indicating attendance and registration. Planning and implementing workload to be absorbed by existing staff. Instructors' wages required and to be covered by anticipated receipts of participants. 2) Visual observation after equipment is purchased and installed will determine extent of completion. 3) Activity report indicating attendance and enrollment. Planning and implementing workload to be absorbed by existing staff. Instructors' wages required and to be covered by anticipated receipts of participants. 4) Activity report indicating registration. Planning and implementing workload to be absorbed by existing staff. 5) Activity report indicating registration. Planning and implementing workload to be absorbed by existing staff. 6) Activity reports indicating participation. Added part-time staff will be needed to implement this objective; present staff workload prohibits this added responsibility. 7) Activity reports indicating attendance and number of performances. Planning and implementing workload to be absorbed by existing staff. 8) Measurable by progress report. Planning and implementing workload to be absorbed by existing staff. 9) Measurable by progress report. Planning and implementing workload to be absorbed, 10) Measurable by progress report. Planning and implementing workload to be absorbed by existing staff. 11) Activity report indicating attendance. Planning and implementing workload to be absorbed by existing staff. 12) Activity report indicating public response. Planning and implementing workload to be absorbed by existing staff. 13) Activity report indicating public response. Planning and implmeneting workload to be absorbed by existing staff. Part-time staff to be paid by anticipated receipts. ACTIVITY ANALYSIS: In order to achieve objectives 2,3,6, and 7 funds will need to be budgeted. In achieving objectives 1,7,8,9, and 10, cooperation will need to be secured with _ other agencies for understanding, facilities, and willingness to help. With a greater public interest in gymnastics, color photography, and bus trips, we must seek out new methods of providing these services. A low cost program of elementary gymnastics is needed to provide an opportunity for children to experience the fun of tumbling without a large investment in instruction. Center schedules of public use will need to be adjusted unless adequate facilities _ are available. A summer concert series in the newly developed downtown center should be well received. Merchants' support will be needed and an Iowa Arts Council grant will be essential in order to implement this program. We would hope to receive cooperation from the school system for the intern and volunteer youth programs. The greatest obstacle to maximum participation in all activities is public awareness. More satisfactory methods of informing the public need to be developed. -296- ba001 ILI4ED tsr JORM MICR( LAO (L)AR PANDS • ICS MOINES DECISION PACKAGE 1zYAA'!'MN'T: Parks 8 Recreation UNIT: Recreation LEVEL i OF 3 A�zavrr: MoSCRIPTION: 1. Provide social recreation for senior citizens with Golden Age Club once a week and special activity days. 2. Provide cultural arts program for all ages: 18 classes in fall and Saturdays,.chilldren'Issdrop-intcrafts onrizons TuesdaysrandySaturdays, photo dark room for public, periodic workshops and masters classes summer concert series, exhibits. 3. Provide physical activities in Center: 4 sessions of kindergym, 2 sessions of women's fitness, roller skating every Tuesday evening, 2 men's basketball leagues, 1 boys' basketball league, 3 mens volleyball leagues, 2 women's volleyball leagues, 6 racquetball classes and 2 tournaments, table tennis tournament, billiard tournament. 1 . ko ADVANTAGES/BENEFITS: 1 -- Provides basic recreation services that can be housed in the Center. -- Provides minimum summer playground programs for a few areas. DATE- N....e,..l..._ w I OPTIONS: -- Activities could be conducted by other agencies and/or parent groups. -- Commercial recreation establishments could absorb some of the demand for facilities and programs. -- School District could assume some responsibilities for activities and facility use. CONSEQUENCES: -- This service level directly related to the number of personnel and amount of resources allocated. -- Loss of functions in schools and neighborhoods denying people Of close -by activities and necessitating more travel H-•cia`_ cre in. f they choose to participate. Denial of some services to low and moderate income )ersons who cannot ofEord to provide their own recreation through 4 ielii�cit gtel gr .' an,!.',.co i I4; cimr I LNLD by JURM MICR4�LAE3 I. I.OAm HANDS • DCS MOINES PREPARED BY: Len APPROVED BY: Showalter RESOURCES CURRENT BUDGET REQUIRED FISCAL YEAR FISCAL YEAR No. Personnel 11 _ 11 Personal Serv. 45 269 71 ommodities 31 870 34 200 erv. a charges 58 457 58 730 apital Outlay 0 5,380 TOTAL 360,784 368,020 I OPTIONS: -- Activities could be conducted by other agencies and/or parent groups. -- Commercial recreation establishments could absorb some of the demand for facilities and programs. -- School District could assume some responsibilities for activities and facility use. CONSEQUENCES: -- This service level directly related to the number of personnel and amount of resources allocated. -- Loss of functions in schools and neighborhoods denying people Of close -by activities and necessitating more travel H-•cia`_ cre in. f they choose to participate. Denial of some services to low and moderate income )ersons who cannot ofEord to provide their own recreation through 4 ielii�cit gtel gr .' an,!.',.co i I4; cimr I LNLD by JURM MICR4�LAE3 I. I.OAm HANDS • DCS MOINES 3 I DECISION PACKAGE DEPARTMENT: Parks 8 Recreation PREPARED BY: UNIT: Recreation LEVEL 1 OF 3 APPROVED BY: DATE: November 4, 1977 ACTIVITY DESCRIPTION: 4. Provide drop-in use for basketball, volleyball, weight lifting, table games until 10 p.m., Monday through Friday, 1 to 5 p.m., Saturday and Sunday, 39 weeks of school year; until 10 P.m., Monday through Thursday, 9 weeks in summer. 5. Provide 35 play days for grade school children with crafts, roller skating, swimming, physical activities. 6. Provide 11 different activities for special populations including integrated opportunities. Provide trips and special events. 7. Provide for three ten -team men's softball leagues. 8. Provide for two eight -team women's softball leagues. 9. Provide for two tennis tournaments for all ages. 10. Provide for 80 tennis classes for all ages. 11. Provide 14 -team flag football league for 5th and 6th grade boys and girls. 12. Provide 6 week summer playground program at 8 sites. Activities include crafts, nature, sports, games, music, dance, and special events. 13. Provide three public swimming pools open 12 weeks during the summer; one from 1 to 8 p.m., one from 1 to 9:30 p.m. and one from 11 a.m. to 1 p.m. and 2 to 9 p.m. 14. Provide Center pool during the school year open Monday through Friday, Saturday mornings, and Sundays from 1 to 5 P.M. 15. Provide three sessions of swim instruction at three pools during June and July including all ages and all ability levels. 16. Provide five sessions of swim instruction in Center pool, August through May. 17. Provide synchronized swimming program for youth in winter and spring. 18. Maintain pool facilities for swim club, school teams, and P.E. classes. 19. Provide for two ro-rec volleyball leagues in school gyms in winter. 20. Provide opportunities for various out-of-town bus trips during the year for all ages. 21. Provide sports and games equipment on a loan basis to groups. ?2. Provide a reservation system for ball diamonds, park shelters, tennis courts. ?3. Provide Santa suits for rent to groups. ?4. Provide a farmers' market for 17 Saturday mornings. ?5. Maintain a large recreation center for people of all ages to use as they choose during their leisure time. !6. Maintain a social hall, meeting rooms, and kitchen for groups to use for a variety of functions. MICPUI ILNLD BY JORM MICR+LAB (:(ON( RAPIDS - DCS MOINES DEPARTMENT: PARKS & RECREATION DECISION PACKAGE DATE: UNIT: RECREATION PREPARED BY: Lee LEVEL 2 OF 3 APPROVED BY: Showalter ACTIVITY DESCRIPTION: - Provide 18 cultural arts classes in the summer and 6 more in the fall and winter. REsouxces - Provide archery instruction 4 evenings per week during the in REQUIRED CURRENT FISCAL YEAR BEET FISCAL YEAR year the Center. school - Provide additional hours in the Center No. Personnel 1 PT school year. Open until midnight on Fridayaandguntiloj0 during the Saturday and Sunday. P.M. on Personal sere. 30,051 1 PT 29,097 - Provide additional hours in the Center gym and game room during the summer. Open Monday Friday °mmodities 3,541 3,690 - until 10 p.m. for 13 weeks. - Provide 10 additional play days for grade erv. d charges 6,495 6,330 school children. - Provide 7 additional activities for special populations. - Provide an after-school apitai outlay elementary recreation program (ASERP) in fall and winter at 13 sites. Activities 2,000 include crafts, nature, and TOTAL 40,087 41,117 ADVANTAGES/BENEFITS: - Provides opportunities for people of all ages - Provides opportunities for people to participate in of all ages to use a rather complete ;o - Provides games and sports equipment for people to Provides recreation center organized leisure time on a drop-in basis. programs - check out and use for people to take entertaining bus trips to places - Provides at home or on outings. outside opportunities for people to participate in recreation activities travel. of Iowa City. - Provides opportunities for people to learn in their own neighborhoods with little their leisure time. new recreation skills and improve on others for more enjoyment of OPTIONS: -Activities could be conducted by other agencies and/or parent groups. - Commercial recreation establishments could absorb some of the demand - School District could assume some responsibilities for activities for facilities and programs. and facility use. CONSEQUENCES: - Some people would be deprived of participating because of funds, lack of proper contacts, limit of facilities. - Schools probably not interested in senior citizen activities. - Most agencies would not also concern themselves with integration of the handicapped. IA: conn EMED BY JORM MICR+LA6 (,[,)Al( RAPIDS • DES 140114ES DECISION PACKAGE -2- RECREATION -.LEVEL 2 of 3 ACTIVITY DESCRIPTION (CONT.) physical activities with limited enrollment in the two sessions. - Provide an additional two week summer playground program at two additional sites. - Provide for opening Mercer Park swimming pool added hours from 8-9:30 p.m. - Provide for opening the Center pool additional hours from 5-9 p.m. on Sunday during the school year. - Provide archery instruction in summer for all ages. - Provide physical activities for children at Hawkeye Court, 6 weeks in fall. - Provide crafts at Mark IV during the school year. - Provide supervisor for miscellaneous summer activities program at Mark IV. - Provide soccer program for four weeks in fall. - Provide 8 school gyms open on eight Saturdays in winter for grade school children. - Provide school gyms open on Sunday afternoon in winter for junior and senior high students and adults. w - Provide 1 school gym open 15 Sunday afternoons in winter for junior and senior high students and adults. o - Provide 5 school gyms open 5 evenings each for family activities in winter. - Provide child care for parents of Center participants in morning during the fall and winter. II ICRW ILMED by JORM MICR+LAB CARR RAPIDS • DES MOINES DECISION PACKAGE DATE: DEPARTMENT: PARKS AND RECREATION PREPARED BY: R. Lee UNIT: RECREATION LEVEL 3 OF 3 APPROVED BY: D. Showalter ACTIVITY DESCRIPTION: - Provide opportunity for drop-in instruction in color photography. - Provide drop-in use of Recreation Center 1-5 p.m. Saturday and Sunday 13 weeks during the summer. RESOURCES REQUIRED CURRENT FISCAL YEAR BUDGET FISCAL YEAR - Provide 6 additional activities for special populations. - Provide leisure consultation service for individuals and groups of handicapped. No. Personnel 2 PT personal sere. 32,369 - Provide a spring session of ASERP at 13 sites. - Provide for I additional men's softball league. - Provide for 4 additional women's softball teams. - Provide for 6 additional summer playground sites. - Provide for opening Mercer Park pool from 8-9:30 p.m. during summer. - Provide for opening the Center pool on Saturday during school year from 1-9 p.m. CONT. NEXT PAGE Commodities 3,780 Serv. a charges 6,720 apical outlay 13,300 56,169 ADVANTAGES/BENEFIT: - Provides expandesd services in neighborhoods year around. - Provides additional hours of public use time in the Center and in the pools. - Provides greater service levels to the handicapped. - Provides for the expansion of adult softball leagues. - Provides new programs in gymnastics and soccer to meet new interests. - Reaches out to people not now being served by the Recreation program. - Provides for replacement of some existing equipment and purchase of additional new equipment. OPTIONS: - Activities could be conducted by other agencies and/or parent groups. - Commercial recreation establishments could absorb some of the demand for facilities and programs. - School District could assume some responsibilities for activities and facility use. CONSEQUENCES: - Many new people not served because of interests. - People must travel more out of neighborhoods for recreation. - Special interest groups would develop for select few but would demand City facilities for use. 0!001 ILNED BY JURM MICR+LAB HOAR aA11I1)S • DI'S 140114ES w N RECREATION - LEVEL 3 of 3 ACTIVITY DESCRIPTION (CONT.) - Provide one additional session of swim instructi - Provide a soccer program of 8 weeks for boys and - Provide for opening 5 more school gyms in the ev - Provide a staff person to establish a series of - Provide an elementary gymnastics program during C DEPARTMENT PARKS & RECREATION UNIT RECREATION EXPENDITURE DETAIL CLASSIFICATION EMPLOYEES AUTHORIZED BUDGET FY 1978 FY 1979 FY 1979 PERSONAL SERVICES LEVEL 1: Recreation Superintendent Asst. Recreation Superintendent Recreation Program Supervisor II Secretary Senior Clerk Typist Maintenance Worker III Maintenance Worker I Temporary SUBTOTAL Health & Life Insurance TOTAL LEVEL 2: Recreation Supervisor (3/5) Temporary SUBTOTAL Health & Life Insurance TOTAL LEVEL 3: Recreation Supervisor I (1/2) Temporary SUBTOTAL Health & Life Insurance TOTAL $ 20,412 1 1 13,584 4 4 50,032 1 1 12,492 1 1 10,524 1 1 12,912 2 2 18,880 T1— —n-261,717 122881 7993 269,710 1 1 $ 5,944 23,135 1 T 29,079 18 29,097 0 2 $ 10,000 21 500 0 2 3 ,500 869 32,369 -303- NOW IL14ED BY JORM MICR+LAB (LDAR RAPIDS • DES 1401NES EXPENDITURE DETAIL CLASSIFICATION CAPITAL OUTLAY LEVEL 1: Station Wagon, intermediate (replacement) Typewriter (replacement) Dumpster (replacement) File cabinets, four -drawer (2) TOTAL LEVEL 2: Diatamaceous earth feeder (replacement)hlE.aew Filter elements (2 - replacement) TOTAL LEVEL 3: Movie projector (replacement) Air conditioned dark room and craft room Dry mount press Color photoequipment Mats, tumbling Ball diamond maintenance vehicle (replacement) TOTAL 0 -304- MICRor ILMED BY JORM MICR+LAS GLOAR RAPIDS • DES MOINES DEPARTMENT PARKS R RFfRFATj()hi UNIT RECREATION BUDGET FY 1979 $ 4,000 760 300 320 5,380 $ 1,400 600 am $ 800 7,500 300 200 500 4,000 13,300 i i — t n � n , I . d F t a la jJ EXPENDITURE DETAIL CLASSIFICATION CAPITAL OUTLAY LEVEL 1: Station Wagon, intermediate (replacement) Typewriter (replacement) Dumpster (replacement) File cabinets, four -drawer (2) TOTAL LEVEL 2: Diatamaceous earth feeder (replacement)hlE.aew Filter elements (2 - replacement) TOTAL LEVEL 3: Movie projector (replacement) Air conditioned dark room and craft room Dry mount press Color photoequipment Mats, tumbling Ball diamond maintenance vehicle (replacement) TOTAL 0 -304- MICRor ILMED BY JORM MICR+LAS GLOAR RAPIDS • DES MOINES DEPARTMENT PARKS R RFfRFATj()hi UNIT RECREATION BUDGET FY 1979 $ 4,000 760 300 320 5,380 $ 1,400 600 am $ 800 7,500 300 200 500 4,000 13,300 CITY OF IOWA CITY FUND _ General FY 1979 BUDGET CITY MANAGER'S PROGRAM DECISION PACKAGE SUMMARY RECOMMENDED FUNDING LEVEL leisure and Cultural Opportunities TOTAL COSTS/LEVEL FUNCTION Parks and Recreation ACTIVITY Forestry/Weeds PERSONAL SERVICES COMMODITIES SERVICES 8 CHARGE! w 0 CAPITAL OUTLAY TOTAL LEVEL 1 LEVEL 2 LEVEL 3 LEVEL 4 TOTAL FY79 FY 78 14,735 14,735 --- 876 876 850 27,634 27,634 26,829 1,045 1,045 --- 44,290 44,290 27,679 Ie10011LMED BY DORM MICR+LAB LLOAR RAPIDS • DES MOINES i GOALS AND OBJECTIVES FUND GENERAL FUNCTION PARKS & RECREATION PROGRAM LEISURE & CULT. OPPORT, ACTIVITY FORESTRY/WEEDS ACTIVITY DESCRIPTION: The function of the Forestry Division (one person) is to provide maintenance for City trees, to maintain records, and to assist other City departments with forestry -oriented problems. A second function is the enforcement of the Weed Ordinance. ACTIVITY GOAL: 1) To provide and maintain the current level of trimming, removal, and general tree care operation, promoting healthy trees and eliminating liabilities within the framework of reasonable costs and more productive use of commercial contractors. 2) To continue the established public relations and recording systems used in Forestry which will increase productivity, and decrease the opportunity for error and citizen complaints. ACTIVITY OBJECTIVES: 1) Reduce the expenditure of Cemetery crew person hours on Forestry projects by 5% during FY79. The project can be accomplished by practicing preventive forestry care; utilizing commercial contractors under a more efficienctly supervised operation. 2) Increase by 10% the street trees to be trimmed by commercial contractors in FY79 by increasing the size and number of contracts. 3) Continue to monitor the Weed and Turf Ordinance with updating or corrective amendments as needed during FY79. 4) Reduce the number of Forestry and Weed Ordinance violations issued during FY79 by 5%. To be accomplished by increasing the amount of media releases explaining Ordinance compliance measures coupled with a more realistic ordinance. 5) Maintain and attempt to increase by 10% the informational (resource) services to.other City departments/divisions and government services during FY79, such as plant lists for projects, inspection service, pest control, source of supplies for plants and chemicals, draw landscape plans, and act as a resource consultant. ACTIVITY MEASUREMENT: 1) Cemetery crew person hours spent on Forestry calls: FY77 - 283.5 (actual); FY78 - 285; FY79 - 270.75 (anticipated goal). 2) Street trees trimmed by commercial contract: FY77 - 370 (actual); FY78 - 550 (budgeted); FY79 - 605 (anticipated goal - 10% increase). 3) When enforcement of a specific phase of any ordinance creates a continued problem of enforcement, the proper procedure must be automatic review with corrective measures. This is the plan for the Weed & Turf Ordinance during FY79. 4) Ordinance violations: FY77 - turf = 296, forestry = 339 (actual); FY78 - turf = 294, forestry - 360 (prorated); FY79 - turf = 279, forestry = 342 (anticipated goal). -306- 1!1;(;[?()[ 11-14[o 306- u;cunuiixm By DORM MICR�LAB HUN: RAPIDS • US MINES -2- GOALS AND OBJECTIVES FUND GENERAL FUNCTION PARKS AND RECREATION PROGRAM LEISURE & CULTURAL OPPORT ACTIVITYFORESTRY/WEEDS ACTIVITY MEASUREMENT (CONT.): 5) Resource information to other City departments/divisions: FY77 - 60 occasions (actual); FY78 - 63 (proporated); FY79 - 69 (anticipated goal). ACTIVITY ANALYSIS: Lapses in the tree maintenance programs during the last ten years necessitate an accelerated program. On-going and larger tree trimming programs should reduce major and minor hazards and complaints and free the Cemetery crew for Cemetery work and the Superintendent for administrative duties and public service. This should result in a continuation of good public relations. �l Continual updating of the Weed and Turf Ordinance should ease the time consumption factor in this field. If these efficiency measures don't produce the desired results, then additional (� staff will have to be hired to process forestry and weed service requests and calls. I� Prefer Level III of decision package as it will provide advance tree care, ' eliminating problems rather than corrective measures after the problem, and regular enforcement of the Weed Ordinance will reduce the level of complaints. Both measures will provide a more pleasant visual and emotional atmosphere in the City. I� -307- 14:0011LMED BY JURM MICR+LAS Q.'UAN RAPIDS • DES MOINES \ I s -2- GOALS AND OBJECTIVES FUND GENERAL FUNCTION PARKS AND RECREATION PROGRAM LEISURE & CULTURAL OPPORT ACTIVITYFORESTRY/WEEDS ACTIVITY MEASUREMENT (CONT.): 5) Resource information to other City departments/divisions: FY77 - 60 occasions (actual); FY78 - 63 (proporated); FY79 - 69 (anticipated goal). ACTIVITY ANALYSIS: Lapses in the tree maintenance programs during the last ten years necessitate an accelerated program. On-going and larger tree trimming programs should reduce major and minor hazards and complaints and free the Cemetery crew for Cemetery work and the Superintendent for administrative duties and public service. This should result in a continuation of good public relations. �l Continual updating of the Weed and Turf Ordinance should ease the time consumption factor in this field. If these efficiency measures don't produce the desired results, then additional (� staff will have to be hired to process forestry and weed service requests and calls. I� Prefer Level III of decision package as it will provide advance tree care, ' eliminating problems rather than corrective measures after the problem, and regular enforcement of the Weed Ordinance will reduce the level of complaints. Both measures will provide a more pleasant visual and emotional atmosphere in the City. I� -307- 14:0011LMED BY JURM MICR+LAS Q.'UAN RAPIDS • DES MOINES DEPARTMENT: PARKS AND RECREATION UNIT: FORESTRY/WEEDS DECISION PACKAGE LEVEL I OF 2 ACTIVITY DESCRIPTION: - Provides for all necessary Forestry contracts (specifications, awarding, limited progress checking, and final inspection). - Provides for Weed Ordinance violation processing on a monthly basis. - Provides for essential recordkeeping as time allows. - Provides limited public relations coverage. - Provides occasional assistance to other divisions/departments and citizens. - Provides for forestry service calls on a cumulative weekly basis. *Personnel costs were budgeted under Cemetery in FY78. DATE: PREPARED BY: BILLIE HAUBER APPROVED BY: DENNIS SHOWALTER RESOURCES CURRENT REQUIRED FISCAL YEAR Personnel _ sonal Serv. ---* N Outlay I -0- TOTAL 1 27,679 ADVANTAGES/BENEFITS: CD 00 - Provides only absolutely essential tree care. - Provides limited Weed Ordinance enforcement. - Provides basic public relations and assistance to other on a restricted basis. OPTIONS: - Public relations could be handled by department head. - Weed and forestry service calls could be handled by another division or citizens would have to be reeducated to reduce their expectations in the way of these City services. CONSEQUENCES: - Poor records provide no basis for future planning. - Increased legal actions against the City due to partially unsupervised tree care. - Increased load for department head when no satisfaction is realized on the division level. - Dissatisfaction with one division has a way of mushrooming into general unhappiness with the City as a wW . 5 141 00111.14ED BY JORM MICR+LAB U 0AIt WIDS • D[S 110114ES , w 0 Q0 , I PREPARED BY: y BILLIE HAUBER UNIT: FORESTRY/WEEDS LEVEL 2 OF 2 :f I DECISION PACKAGF. DEPARTMENT: PARKS AND RECREATION PREPARED BY: y BILLIE HAUBER UNIT: FORESTRY/WEEDS LEVEL 2 OF 2 APPROVED BY: DENNIS SHOWALTER ACTIVITY DESCRIPTION: - Provides for the preventive maintenance concept with additional Forestry contract (specifications, awarding, regular progress checking, and final inspection). - Provides for routine Weed Ordinance violation coverage with three week processing. RESOURCES REQUIRED CURRENT FISCAL YEAR BUDGET FISCAL YEAR No. Personnel _-- D - Provides for monthly record updating. - Provides public relations coverage for some events including most seasonal informational releases. Personal Serv. --- Commodities --- 88 - Provides basic assistance and resource material to other divisions/ departments and citizens. - Provides 3-4 day forestry service call action. erv. a Charges - --2,763 Capital outlay I --- 655 TOTAL 1 -0- 1 5,066 ADVANTAGES/BENEFITS: - Provides partial phone coverage at Cemetery, freeing staff for other work such as: 1) adequate response to service requests. fl2 good tree care with recordkeeping system. 3 a basis for a public relations program with some continuity. OPTIONS: - Abandon the Weed Control Ordinance or add it to another department's duties. - Eliminate forestry service calls or transfer them to another department's duties. - Discontinue Forestry (trimming and removal from City property) as a City service or transfer to another department's duties. CONSEQUENCES: - Without adequate records and without the exchange of knowledge between divisions/departments, City time and money are wasted. - Slow response to service requests creates ill will. - Lack of control over division functions results in small problems becoming controversial "situations". 141 CIIDT ILmCD BY ,IURM MICR+LAO LUMH kANDS - DES I4011+LS 1 '- DEPARTMENT PARKS & RECREATION UNIT FORESTRY/WEEDS EXPENDITURE DETAIL CLASSIFICATION I �FMYPIL978 OYEES AUTHORIZED BUDGET FY 1979 1 FY 1979 PERSONAL SERVICES LEVEL 1: Cemetery/Forestry Superintendent Senior Maintenance Worker Maintenance Worker I SUBTOTAL Health & Life Insurance TOTAL LEVEL 2: Temporary CAPITAL OUTLAY LEVEL 1: Park/Cemetery Trees LEVEL 2: Park/Cemetery Trees 0 1/2 $ 8,274 0 1/4 3,369 O 1/4 2,211 0 1 13,854 881 14,735 0 0 5 1,560 -310- MICIV ILMCD BY JORM MICR4�LAB CLJAR RAPIDS • DES WINES S 1.045 $ 655 CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Persona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE GENERAL LEISURE & CULTURAL OPPORT. LIBRARY FUNCTION N SUMMARY ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 $ 19,162 $ 9,411 $ 323,957 14,081 83,174 3,213 $ 424,425 $ 281,499 9,702 44,223 60,428 $ 395,852 $ 9,411 -311- p NICROIIu4ED DY JORM MICR ¢LAS (10AR RAPIDS • DES I40114ES $ 282,136 16,000 75,675 2,000 65,000 $ 440,811 $ 335,310 8,350 40,991 66,655 $ 451,306 $ (1,084) $ 1,084 $ 379,552 14,000 48,500 3,000 $ 445,052 $ 327,718 9,100 43,500 63,650 $ 443,968 1 i. 4 g ar 3 r Y 1 r �r P1 \ Y1 i $ 1 tJ I kti I , 1 "u 1r � a Ll f� a h h i{ di I CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Persona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE GENERAL LEISURE & CULTURAL OPPORT. LIBRARY FUNCTION N SUMMARY ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 $ 19,162 $ 9,411 $ 323,957 14,081 83,174 3,213 $ 424,425 $ 281,499 9,702 44,223 60,428 $ 395,852 $ 9,411 -311- p NICROIIu4ED DY JORM MICR ¢LAS (10AR RAPIDS • DES I40114ES $ 282,136 16,000 75,675 2,000 65,000 $ 440,811 $ 335,310 8,350 40,991 66,655 $ 451,306 $ (1,084) $ 1,084 $ 379,552 14,000 48,500 3,000 $ 445,052 $ 327,718 9,100 43,500 63,650 $ 443,968 CITY OF IOWA CITY FUND _General FY 1979 BUDGET CITY MANAGER'S PROGRAM Leisure and Cultural DECISION PACKAGE SUMMARY RECOMMENDED FUNDING LEVEL FUNCTION I_ibrary TOTAL COSTS/LEVEL ACTIVITY Library PERSONAL SERVICES COMMODITIES SERVICES 8 CHARGE! , w IV ?I CAPITAL OUTLAY TOTAL I LEVEL 1 LEVEL 2 LEVEL 3 LEVEL 4 TOTAL FY79 FY 78 296,368 31,350 327,718 335,310 8,240 860 9,100 . 8,350 36,500 7,000 43,500 40,991 52,300 11,350 63,650 66,655 393,408 50,560 443,968 451,306 141CR0111.14E0 0Y JORM MICR+LAB CIDAR RAPIDS • DES M0114ES GOALS AND OBJECTIVES FUND General FUNCTION Library PROGRAM • Leisure & Cultural ACTIVITY ACTIVITY DESCRIPTION: Provide residents of the service area access to information resources and library services which will satisfy their working, cultural, educational and leisure time needs and interests regardless of their age, location, social or physical condition, or level of intellectual achievement. ACTIVITY GOAL: 1. Provide facilities and equipment which will allow effective and efficient delivery of library services. 2. Select, acquire, organize and maintain collections of current and retros- pective information in various formats and levels of comprehension in quantities and arrangements to allow reasonable availability. 3. Lend materials for home, work or school use with procedures which allow for accurate records, convenience to borrower, and maximum utilization of collections. 4. Furnish prompt and accurate information, reader's advisory and reference assistance when requested by phone, at the library or through staff involvement in community activities. S. Promote awareness and use of the library's resource and services through regular publicity, publications, tours, displays, programs, storyhours, bib- liographic files, building graphics and self -instructional devices. 6. Make library services available to people with special needs including the geographically remote, those with limited reading skills, homebound, handicapped and institutionalized. 7. Provide administrative support for all library activities, and communicate with other governmental, recreational, educational and information agencies in order to reduce duplication, coordinate services, exchange information and promote cooperative activities. ACTIVITY OBJECTIVE: 1. Continue planning for and public information efforts about a new library facility including a bond referendum in fall of 1978. If successful, continue design development, prepare working plans and let bids - June 1979. 2. Select and process new and gift items in appropriate formats and levels of comprehension and discard worn and outdated items to allow for net collection growth of no more than 3%. (3600 items) -313- !41CR0I RNC.D BY JORM MICR+LA© (.I.)M R(,11I0S • DCS MOINES 3. Continue integration of AV formats into library collections based on results of FY1978 experiences.,and improve self-service identification, location and instructional devices for all AV resources and services. 4. Increase administrative time available for analysis of community needs and measurement and evaluation of services. 5. Continue analysis of processing and circulation procedures and costs and begin to review computer-assisted systems for circulation control and bibliographic files. 6. Review policies, procedures and services of all departments in order to revise, consolidate or eliminate ineffective,&inefficient responsibilities, improve employee training and assist with new building planning. -- 7. Develop agreement with other public libraries of Johnson County for joint contracting with jurisdictions without libraries before next budget cycle. ^ Fall, 1978. ACTIVITY MEASUREMENT: 1. Results of election u 2. Acquisition records ri _j; 3. Analysis of annual purchases; amount of reduction in staff assistance with AV equipment, surveys of user satisfaction with AV resources and services. 4. Number of user surveys conducted; ability to keep regular measurement studies current. i�S. Ability to apply library developed data to specific computer systems. 6. Reductions in time needed to perform specific departmental responsibilities; reductions in time for new staff to perform basic tasks; level of staff involve- ment in new building planning. 7. Existence of such a agreement ACTIVITY ANALYSIS: 7 This is a period of analysis, review and planning for the library. To provide a well-planned new facility services and procedures must be examined refined and reorganized - not expanded. Continued growth in the public's use of library services, however, without comparable expansion in personnel, reduces the staff's ` ability to measure, evaluate, administer and plan, and increases the backlog of incomplete projects. -314- !41 OW II MED BY JORM MICR�LAB UJAk PAPIDS • DI'S MOMES DECISION PACKAGE c i DATE: FY1979 DEPARTMENT: PREPARED BY: Lolly Eggers LIBRARY BASIC SERVICE LEVEL I OF 4 APPROVED BY: Library Board ACTIVITY DESCRIPTION:@ Building open 49/50 hrs/week either 6 days & RESOURCES CURRENT BUDGET no evenings or 5 days & 3 evenings. Minimal bldg. & equipment cleaning REQUIRED FISCAL YEAR FISCAL YEAR and maintenance. 2O Provide'collection of 5500 new items (508 less than FY'77) with -few procedures for feedback on needs or use. Gift 23 perm.. 23 permanent materials refused because of time needed to sort and evaluate. Reduce No. Personnel periodical subscriptions by 208. 3© Items for loan limited to those currently available at time of chelc-out. No reserves, interlibrary Personal Serv. 306,360 296,368 8,000 8,240 loans. No special services to schools. Limit'placed on number of items checked out. No equipment loans. Q Information service provided ir; Commodities bldg. or by phone if person on duty (1 only) is available. Information Serv. & Charges .35 401 36,500 data base reduced in quality, timeliness. Q Publications/publicity limited to one monthly calendar. 3 children's storyhours, 2 film Capital Outlay 56,000 52,300 showings. (508 reduction) © Homebound mail service limited to one mailing per month. No adult programs. • TOTAL 405,761 393,408 ADVANTAGES/BENEFITS: ' No advantages to 25,000 library users. Most are asking for increased level of library service. Saves $45-50,O00'over current budget. Fewer hours, fewer services, fewer new materials and diminished information services will eventually reduce library use and staff may have workload comparable to most other libraries. ' OPTIONS: - Community could ask University of Iowa Libraries for services not provided at ICPL. Police/City switchboard/Crisis Center/social agencies could handle library information requests. Drop service contracts to neighboring jurisdictions to reduce volume of use. CONSEQUENCES: Much of higher paid staff used to sort/re-shelve materials when 4 F.T.E. temps. laid off. New materials too few to meet demand; older materials under utilized because of limited access and lack of interpretive aides. Taxpayer unaware of services & resources available. Reliability of information services to consumer, investors, city depiartments, bu inesa l students diminished. Building closed and unused 72% of week. $10,000 worth of gift books and mater als not ut zed. Materials & equipment deteriorate through inadequate attention to repair and maintenance. Materials lost thru inadequat o lon -ran a oals. security/retrieval methods. �' Library gravely failing to pursue its r* long-range 9 ® �# Ili !'�M i'.'�: Y r (.I'1�(,l '4.D..IA(1/n t . n... •. - 4 .,.. .. 1110011 UIED BY JORM M;CR+LAE3 Ci DAR RAPIDS • DfS MOINES w m : DATE IA;LWIf W410 BY JORM MICR+LAS (1"0AB BWIDS • DFS M0114CS FY1979 DEPARTMENT: LIBRARY PREPARED BY: Lolly Eggers SPARTAN SERVICE LEVEL 2 OF q APPROVED BY: Library Board ACTIVITY DESCRIPTION: BUDGET 1. Library open 58 hrs/week; 3 s a routines reduced by 15 hours /week;a year. Cleaning. & maintenance RESOURCES CURRENT e k. week. 2. Provide 6,800 new items (39% less -77). REQUIRED FISCAL YEAR FISCAL YEAR than FY Feedback on use & needs limited. Utilize gifts of paperbacks only. No. Personnel ' 3. Reserve service available but without "rush" procedures Or purchase of additional copies. Interlibrary 0 0 loans obtained only if available thru East Central Regional Library. Personal Serv. 28,950 31,350 Commodities 350 860 4. Double staff at Information Desk weekday afternoons only. requests Serv. 6 Charges 5,590 ,000 Phone handled if person (s) on duty currently available. 5. Limited program of publications/publicity.7 No regular radio Capital Outlay and newspaper columns and calendars, 6. Jail service if work/study aide or volunteer available. 10,655 11,350 Homebound mailings limited. 3 storyhours, 3 film showings. No adult programs unless co-sponsored. TOTAL 95,545 50,560 ADVANTAGES/BENEFITS: Collection, services, facilities better utilized than at level 1. Maintains quality of collection & bibliographic files and prevents costly under less spartan budgets. catch-up work in future years Materials adequately processed, cleaned and maintained to insure average life span. " OPTIONS: Same as Level 1 ' CONSEQUENCES: . This is spartan library service with many of the service features removed. Saturday traffic both for staff and may become unbearable user. Management/Supervisory function spread too thin for effective & evaluation of services. control. No measurement Enough staff and resources to respond to current problems only. Deteriorating system could bankrupt budget. Higher materials loss rate with reduced overdue procedures. mechanical IA;LWIf W410 BY JORM MICR+LAS (1"0AB BWIDS • DFS M0114CS DECISION PACKAGE DATE: FY1979 DEPARTMENT: LIBRARY PREPARED BY: Lolly Eggers APPROVED BY: Library Board CURRENT SERVICE WITH MINIMAL ADD'L. RESOURCES LEVEL 3 OF 4 ACTIVITY DESCRIPTION:(E) Library open 65 hrs/week, 342 days/year. RESOURCES CURRENT BUDGET Building ke t clean, repaired & equipment maintained & available REQUIRED FISCAL YEAR FISCAL YEAR for use. V 8600 items selected, organized and processed with both needs & preferences of users in miNo. Personnel - mind. Gifts actively solicited P ' and utilized for collection growth, deposit collections & re -sale. 2 permanent Subject specialists utilized. ® Materials loaned via regular pro- cedures or by mail or direct delivery to those unable to visit centPersonal Serv. - 29,867 ral building. Procedures to insure 98% retrieval. ® Information ser- - 1,300 vice available by phone or inperson whenever library is open. Service Commodities provided by info. retrieval & subject specialists who know resources - 3,475 of library and community & who create unique local resources when Serv. & Charges information otherwise unavailable. Q Regular series of calendars, apital Outlay - 8,990 booklists, newspaper/Yadio displays, tours, storyhours to alert/ educate public to resourced/services available. ® Limited coordina- tion with other govt., recreation, information & education institution - 43,632 to enhance library's usefulness as general community resource center. TSN' ADVANTAGES/BENEFITS:- Maintains current level of service- if growth & inflation remain at current levels. -Assists orderly & thorough planning for new facility & for computerized applications to library routines. _Provides assistance to director & division heads (who are only part-time supervisors) for day-to-day building operat. _Provides additional clerical/paraprofessional support for administrative, information & collection development funct. _ Allows regular assessment of use of services in order to continually design & re -design most effective ;mix of materi, equipment and services to meet Iowa City's information requirements. -Level of acquisition only 20% below former levels. -Community continues to receive above average library service with below average collection size, physical facilities aid number of staff. OPTIONS: =Limit service to University offices/institutions/students & direct services to public schools unless contracted for. -Reduce hours/rate of acquisition/quality of basic service & use freed time for day-to-day supervision, long-term planning and to clear up backlog of work in all departments. Use subjective• experience to evaluate library needs and forget regular measurement review procedures. I -Lack of adequate control of management functions. _Insufficient time spent on planning for new building & computer-assisted routines (the only way to reduce rate of rise of cost of library services.) -Measurement and evaluation of services stalled. !A: CI!0I I LI•SCU BY JURM MICR+LAD (.f. i)A11 !!APIDS - DES MOVIES M;UlOI IL14ED BY JORM MICR+L46 i.LOAII RAPIDS - DPS MOVIES EAR CM. umers, progr lities,. ainin le al i DEPARTMENT LIBRARY UNIT EXPENDITURE DETAIL CLASSIFICATION EMPLOYEES AUTHORIZED BUDGET FY 1978 FY 1979 FY 1979 PERSONAL SERVICES LEVEL 1: Director Children's Services Librarian Adult Services Librarian Library Circulation Supervisor Technical Services Supervisor Senior Librarian Librarian II Librarian I Library Assistant Maintenance Worker II Senior Library Clerk Library Clerk Library Aid Secretary SUBTOTAL Health & Life Insurance TOTAL LEVEL 2: Temporary Aides LEVEL 3: Assistant Director Library Clerk Library Assistant SUBTOTAL Health & Life Insurance TOTAL 1 1 1 1 1 1; 2; 4 1 2 5; 1 1 23 e -319- 1 1 1 1 1; 1P2 3/4 4 1 2 5; 23 MICRDI ILMED BY JORM MICR+LAB CLUNI PANDS • DES MOINES $ 23,256 18,036 17,688 12,492 11,928 25,635 21,708 9,657 42,936 10,116 19,902 50,515 8,586 12,492 $284,947 11,421 296,368 $ 31,350 $ 18,500 4,400 5 200 28,100 1,767 29,867 w F* I] 1-1 .v ? r, kI P Ial ri F.rl 1J DEPARTMENT LIBRARY UNIT EXPENDITURE DETAIL CLASSIFICATION EMPLOYEES AUTHORIZED BUDGET FY 1978 FY 1979 FY 1979 6r, LEVEL 4: Senior Librarian Librarian II - y $ 4,302 s t 1 DEPARTMENT LIBRARY UNIT EXPENDITURE DETAIL CLASSIFICATION EMPLOYEES AUTHORIZED BUDGET FY 1978 FY 1979 FY 1979 PERSONAL SERVICES (CONT.) LEVEL 4: Senior Librarian Librarian II - y $ 4,302 Librarian I - 12 7,236 Senior Clerk - 12 3,220 Library Clerk - la - 9,500 5 070 SUBTOTAL 0 29,320 Health & Life Insurance = TOTAL 2,196 31,516 CAPITAL OUTLAY LEVEL 1: 8 mm Projectors (2) $ 700 IBM Selectric Typewriter 760 Printing Calculator 130 Filing Cabinet 160 Book Carts (2) 150 Chair (1) 100 Library Materials 50,300 TOTAL 52,300 LEVEL 2: Library Materials $11,350 LEVEL 3: 16mm Projector Printing Calculator $ 750 Desk 130 Bookshelves 330 Filing Cabinet 270 Library Materials 160 TOTAL 350 � 72350 LEVEL 4: Cassette duplicator/eraser 350 $ 1,35 0 Library Materials TOTAL6,590 5 -320- MICROFILMED BY JORM MICR+LA6 CLDAR RAPIDS - DES MOINES CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES PersonaI Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE GENERAL LEISURE & CULTURAL OPPORTUNITIES CBD MAINTENANCE FUNCTION SUMMARY ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 -321- IA;CROI ILIOED BY JURM MICR+LAB CLOAR RAPIDS • DES IODINES $ 12,979 $—] 2,979 $ 10,079 2,000 -900 $ 12,979 n i w.7 I' I t Li CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES PersonaI Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE GENERAL LEISURE & CULTURAL OPPORTUNITIES CBD MAINTENANCE FUNCTION SUMMARY ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 -321- IA;CROI ILIOED BY JURM MICR+LAB CLOAR RAPIDS • DES IODINES $ 12,979 $—] 2,979 $ 10,079 2,000 -900 $ 12,979 CITY OF IOWA CITY FY 1979 BUDGET CITY MANAGER'S FUND General DECISION PACKAGE SUMMARY RECOMMENDED FUNDING LEVEL PROGRAM Leisure 8e Cult nPo TOTAL COSTS/LEVEL FUNCTION ACTIVITYCentral Business District Maintenance PERSONAL SERVICE TOTAL f IaICROLILIdEU BY JURM MICR+LA9 LLOAR RANDS • DES MOINES : w N w DECISION PArKAnp DEPARTMENT: PARKS AND RECREATION UNIT: CENTRAL BUSINESS DISTRICT MAINTENANCE LEVEL 1 of 3 ACTIVITY DESCRIPTION: - Provides for solid waste removal 5 times per week. - Provides for minimal amount of care for growing plants. - Provides for trash pickup from sidewalks, streets, and alleys once per week. - The above are budgeted for a six-month period only. VI.1 G i PREPARED BY: Dennis Showalter APPROVED BY: RESOURCES REQUIRED CURRENT FISCAL YEAR BUDGET FISCAL YEAR No. Personnel --- I Personal Serv. --- 10,079 Commodities --- 2,000 erv. 6 Charges --- 900 apital Outlay TOTAL I -0- 1 12,979 IADVANTAGES/BENEFITS: - Most municipal services to downtown area would be combined in one unit for increased efficiency. IOPTIONS: - Let downtown businesses perform the services. - Contract services with a private employer. CONSEQUENCES: - Probable increased crime incidence. - Poor maintenance of growing plants, resulting in higher mortality rate. - Poor appearance from excessive amounts of trash. I4; CPDf IL14ED BY JORM MICR+LAB CLDA® RAPIDS - DCS f4OMES I DECISION PACKAGE DePARTNEnT: PARKS AND RECREATION UNIT: Central Business District Maintenance LEVEL 2 OF 3 ACTIVITY DESCRIPTION: - Provides for two special service officers who would patrol the Central Business District. - The above are budgeted for a six-month period only. DATE: PREPARED BY: Dennis Showalter APPROVED BY: RESOURCES CURRENT BSE. REQUIRED FISCAL YEAR FISCAL YEAR Personnel --- 2 rsonalServ. --- 9,866 Modities --- 2,950 v. & Charges 1 11100 ital Outlay TOTAL 1 -0- 1 13,916 ADVANTAGES/BENEFITS: - A more attractive downtown area, creating a better atmosphere for shopping. OPTIONS: - Let downtown businesses perform the services. - Contract services with a private employer. CONSEQUENCES: - Probable dissatisfaction of businesses and patrons with appearance of downtown area. - Probable increased crime incidence. - Large amount of staff time spent processing complaints. t f 141 CROP I LIALD BY JORM MICR+LAB CI.JAR RAPIDS • D[S M0114ES F'i F-4 L'. W.W _.. .. ..., ' CONSEQUENCES: MICPW ILMLD BY JURM MICR+LAB U DAN BANDS • DES MDIBLS ..w.�av,v rn,.nnuc DEPARTMENTI PARKS AND RECREATION PREPARED BY: DATE: Dennis Showalter UNIT: CENTRAL BUSINESS DISTRICT MAINTENANCE LEVEL 3 OF 3 APPROVED BY: ACTIVITY DESCRIPTION: - Provides minimum police protection and surveillance. - The above is budgeted for a six-month period only. RESOURCES REQUIRED CURRENT FISCAL YEAR BUDGET FISCAL YEAR No. Personnel - 2 Personal Serv. 15,175 o=odities --- 2,950 erv. 6 Charges --- 11100 Capital Outlay TOTAL -0- 19,225 ADVANTAGES/BENEFITS: - An attractive, desirable downtown area. OPTIONS: - Let downtown business perform the services. - Contract services with a private employer. ' CONSEQUENCES: MICPW ILMLD BY JURM MICR+LAB U DAN BANDS • DES MDIBLS DEPARTMENT PARKS & RECREATION UNIT CRO MATNTFNANCF MICROI II.MCD BY JORM MICR +LAB CIJAR RAPIDS • DCS MOINES I. 1 EXPENDITURE DETAIL j CLASSIFICATION EMPLOYEES AUTHORIZED BUDGET I FY 1978 FY 1979 FY 1979 it PERSONAL SERVICES Salaries below are for a six-month period only. L. LEVEL 1: Maintenance Worker II 0 1 $ 4,800 Permanent Part-time (Maint. Worker I at 8 hr/week) 636 Temporary 4 100 SUBTOTAL 0 1 9,536 Health & Life Insurance — = 543 TOTAL 10,079 LEVEL 2: r Special Services Officer 0 2 $ 9,000 Health & Life Insurance 866 TOTAL p 2 5 9j866 I i.J LEVEL 3: Police Officer 0 2 $11,800 i Temporary 2,500 SUBTOTAL 0 2 14,300 1 Health & Life Insurance = = 875 1$— _, i -326- J MICROI II.MCD BY JORM MICR +LAB CIJAR RAPIDS • DCS MOINES DEBT SERVICE FUND 1410 l IVIED by JURM MICR( LAB CEDAR RAPIDS • DES MOINES ^ I I I W I J I .J I i J —t L� DEBT SERVICE FUND 1410 l IVIED by JURM MICR( LAB CEDAR RAPIDS • DES MOINES DEBT SERVICE FUND FUND SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Persona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ 46,860 $ 4,046 $ 4,046 $ 735,908 $ 768,841 $1,153,316 11055 --- --- 779 --- --- 206,800 224,800 217,150 $ 944,542 $ 993,641 $_1_,370,466 987,356 $ 987,356 $ 4,046 993,641 $ 993,641 $ 4,046 $ --- 1,247,972 $ 126,540* *The FY78 Budget will be amended to include interest payments of $126,540 due during FY78 on the 6/77 G.O. bond issue. After the budget is amended, the ending balance for FY78 will be a deficit of $122,494 and the ending balance for FY79 will be $-0-. -327- w.CRoinlam BY JORM MICR¢LAB H.unR PAPIDS , DES MOINES N r is 1, I' I, A �r ii lM B Pl k i 64 i I�1 t V J DEBT SERVICE FUND FUND SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Persona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ 46,860 $ 4,046 $ 4,046 $ 735,908 $ 768,841 $1,153,316 11055 --- --- 779 --- --- 206,800 224,800 217,150 $ 944,542 $ 993,641 $_1_,370,466 987,356 $ 987,356 $ 4,046 993,641 $ 993,641 $ 4,046 $ --- 1,247,972 $ 126,540* *The FY78 Budget will be amended to include interest payments of $126,540 due during FY78 on the 6/77 G.O. bond issue. After the budget is amended, the ending balance for FY78 will be a deficit of $122,494 and the ending balance for FY79 will be $-0-. -327- w.CRoinlam BY JORM MICR¢LAB H.unR PAPIDS , DES MOINES N r L; J P4 I.i Ii SUMMARY OF EXPENDITURES $ 1,275.00 AMOUNT GENERAL OBLIGATION 100,000.00 ORIGINALLY ISSUED Bridge Bridge rl $ 400,000.00 Bridge 11/61 11/68 75,000.00 650,000.00 Bridge Street Improvements 10/71 11/68 500,000.00 1,350.000.00 Street Construction Street Construction 11/73 08/74 450,000.00 Street Construction 08/76 400,000.00 285,000.00 Public Library Sewer Construction 08/62 10/70 265,000.00 Water Treatment 12/71 1,000,000.00 900,000.00 Street Improvements 06/77 I r L; J P4 I.i Ii SUMMARY OF EXPENDITURES -328- OUTSTANDING 7/1/78 $ 50,000.00 16,000.00 200,000.00 500,000.00 625,000.00 150,000.00 100,000.00 200,000.00 60,000.00 400,000.00 650,000.00 3,015,000.00 $5,966,000.00 MICM1t ILMED BY JORM MICR6LA6 U.DAR RAPIDS • DES MOINES DEBT SERVICE FUND DUE FY 79 PRINCIPAL INTEREST $ 25,000.00 $ 1,275.00 AMOUNT GENERAL OBLIGATION 100,000.00 ORIGINALLY ISSUED Bridge Bridge 12/59 $ 400,000.00 Bridge 11/61 11/68 75,000.00 650,000.00 Bridge Street Improvements 10/71 11/68 500,000.00 1,350.000.00 Street Construction Street Construction 11/73 08/74 450,000.00 Street Construction 08/76 400,000.00 285,000.00 Public Library Sewer Construction 08/62 10/70 265,000.00 Water Treatment 12/71 1,000,000.00 900,000.00 Street Improvements 06/77 3,015,000.00 -328- OUTSTANDING 7/1/78 $ 50,000.00 16,000.00 200,000.00 500,000.00 625,000.00 150,000.00 100,000.00 200,000.00 60,000.00 400,000.00 650,000.00 3,015,000.00 $5,966,000.00 MICM1t ILMED BY JORM MICR6LA6 U.DAR RAPIDS • DES MOINES DEBT SERVICE FUND DUE FY 79 PRINCIPAL INTEREST $ 25,000.00 $ 1,275.00 4,000.00 476.00 100,000.00 6,000.00 100,000.00 18,750.00 175,000.00 21,775.00 150,000.00 6,150.00 100,000.00 5,700.00 50,000.00 8,450.00 15,000.00 1,706.25 100,000.00 16,900.00 75,000.00 25,250.00 _ 115,000.00 126,540.00 $1,009,000.00 $238,972,25 ca CAPITAL PROJECTS FUND M:00f ILMID DY JURM MICR¢LAB H OAR RAPIDS • DES MINES I I� w I' li 5 li 1i 5 x id C1 o fpm m { Ii � r i CAPITAL PROJECTS FUND M:00f ILMID DY JURM MICR¢LAB H OAR RAPIDS • DES MINES CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Per s -o ZWTServices Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE CAPITAL PROJECTS FUNDS FUND SUMMARY ACTUAL FY 1977 ESTIMATE BUDGET FY 1978 FY 1979 $ 222,646 $ (746,738) $ (779,738) 376 303,729 705,200 2,783,750 7,125 ___ 505,064 6,281,800 9,479,080 108,605 583,716 2,291,017 $ 996.899 $ 1.570.716 $14• -847 $ 940 $ ___ $ 2,908 ___ 114,427 1,848,008 500,000 7,103,716 ___ 14,803,847 $ 1.966.9A4 $—Z.603 719 $14.Af14,�Rg7, $ 746 738 $ 779 738 ;I u i U U J I CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Per s -o ZWTServices Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE CAPITAL PROJECTS FUNDS FUND SUMMARY ACTUAL FY 1977 ESTIMATE BUDGET FY 1978 FY 1979 $ 222,646 $ (746,738) $ (779,738) 376 303,729 705,200 2,783,750 7,125 ___ 505,064 6,281,800 9,479,080 108,605 583,716 2,291,017 $ 996.899 $ 1.570.716 $14• -847 $ 940 $ ___ $ 2,908 ___ 114,427 1,848,008 500,000 7,103,716 ___ 14,803,847 $ 1.966.9A4 $—Z.603 719 $14.Af14,�Rg7, $ 746 738 $ 779 738 $ 1 029 738 *On July 21, 1977, the City received from U.M.T.A. a reimbursement of $1,010,013. A budget amendment for a receipt of this amount will be made to the FY78 budget which will then eliminate the dificit balance. -329- !1 0001 IL141D BY JORM MICR+LA6 CEDAR PAPIDS • DES 1d01NES CAPITAL PROJECTS FUNDS OTHER CONSTRUCTION BEGINNING BALANCE ^ $ (29,561) RECEIPTS: Bond Sale - Civic Center Floodproofing Project $ 22,000 Animal Control Shelter Ralston Creek Storm Water Detention 200,000 SUBTOTAL 300,000 S2 ,000 Transfer In - 10 Unit T -Hangar Project $ 100,000 Ralston Creek Storm Water Detention U -Smash 'Em Remodeling (GRS) (HCDA) 86000 150,000 Transit Facility Project (GRS) 7,500 SUBTOTAL 900 UMTA - Transit Facility Project $ 60,000 State Transit Assistance - Transit Facility Project $ 7,500 - TOTAL RECEIPTS $1,533,000 FUNDS AVAILABLE $1,503,439 EXPENDITURES: Civic Center Floodproofing Project $ 22,000 Animal Control Shelter 200,000 U -Smash 'Em Building 150,000 _ Transit Facility Project 75,000 10 Unit T -Hangar Project 100 100,000 _ Ralston Creek Storm Water Detention ,000 TOTAL EXPENDITURES $1,533,000 ENDING BALANCE 5 29,561) -330- 14:CRUZ 11-1410 BY JORM MICR+LAB CLAN RAPIDS • DCS MOINES CAPITAL PROJECTS FUNDS WATER SYSTEM CONSTRUCTION BRIDGE CONSTRUCTION $ 620,000 S 620,000 -331- M;CRDrnwED BY JURM MICR+LA6 CEDAR RAPIDS • RES MOINES $ 2,671 -0- $ 2,671 -0- $ 2,671 $ 874 $ 620,000 $ 620,874 $ 620,000 $ 874 J r-, J i� x 1 U BEGINNING BALANCE ' RECEIPTS Bond Sale - Bridge Repair Project •�' TOTAL RECEIPTS � FUNDS AVAILABLE EXPENDITURES Bridge Repair Project J TOTAL EXPENDITURES ENDING BALANCE CAPITAL PROJECTS FUNDS WATER SYSTEM CONSTRUCTION BRIDGE CONSTRUCTION $ 620,000 S 620,000 -331- M;CRDrnwED BY JURM MICR+LA6 CEDAR RAPIDS • RES MOINES $ 2,671 -0- $ 2,671 -0- $ 2,671 $ 874 $ 620,000 $ 620,874 $ 620,000 $ 874 J J CAPITAL PROJECTS FUNDS WATER SYSTEM CONSTRUCTION BRIDGE CONSTRUCTION $ 620,000 S 620,000 -331- M;CRDrnwED BY JURM MICR+LA6 CEDAR RAPIDS • RES MOINES $ 2,671 -0- $ 2,671 -0- $ 2,671 $ 874 $ 620,000 $ 620,874 $ 620,000 $ 874 CAPITAL PROJECTS FUNDS LEISURE & CULTURAL OPPORTUNITIES IMPROVEMENTS BEGINNING BALANCE $ 235 RECEIPTS Bond Sale - r' 1 Library Building Project 1 Transfer In CAPITAL PROJECTS FUNDS LEISURE & CULTURAL OPPORTUNITIES IMPROVEMENTS BEGINNING BALANCE $ 235 RECEIPTS Bond Sale - Library Building Project $ 3,500,000 Transfer In City Park Tennis Court Overlay Project (GRS) 20,000 TOTAL RECEIPTS $3,520,000 FUNDS AVAILABLE $3,520,235 EXPENDITURES Library Building Project $ 3,500,000 City Park Tennis Court Overlay Proj. 20,000 G.. TOTAL EXPENDITURES $3,520,000 r ENDING BALANCE $ 235 n I ,r -332- 141 CROnu4ED BY JORM MICR¢LAB CI.DAR RAPIDS • DES 14011415 CAPTIAL PROJECTS FUNDS POLLUTION CONTROL IMPROVEMENTS BEGINNING BALANCE RECEIPTS Bond Sale - River Corridor Trunk Sewer Wastewater Treatment Facilities Improvement SUBTOTAL Transfers In - Oakland Cemetery Sewer Improvement Wastewater Treatment Facilities Improvement SUBTOTAL EPA Grant (Federal) - Wastewater Treatment Facilities Improvement Environmental Quality Grant (State) - Wastewater Treatment Facilities Improvement TOTAL RECEIPTS FUNDS AVAILABLE EXPENDITURES River Corridor Trunk Sewer Oakland Cemetery Sewer Improvement Wastewater Treatment Facility Improvement TOTAL EXPENDITURES ENDING BALANCE -333- $ 2,000,000 215,000 T -2 -,TI --5,000 $ 25,000 215,000 240,000 $ 1,612,000 $ 107,500 $ 2,000,000 25,000 2,150,000 14: CR0I IWED BY JORM MICR+LAB CLOAR RAPIDS • nes I10111ES $ (117,663) $ 4,175,000 $ 4,057,337 $ 4,175,000 $ (117,663) 6J LJ CAPTIAL PROJECTS FUNDS POLLUTION CONTROL IMPROVEMENTS BEGINNING BALANCE RECEIPTS Bond Sale - River Corridor Trunk Sewer Wastewater Treatment Facilities Improvement SUBTOTAL Transfers In - Oakland Cemetery Sewer Improvement Wastewater Treatment Facilities Improvement SUBTOTAL EPA Grant (Federal) - Wastewater Treatment Facilities Improvement Environmental Quality Grant (State) - Wastewater Treatment Facilities Improvement TOTAL RECEIPTS FUNDS AVAILABLE EXPENDITURES River Corridor Trunk Sewer Oakland Cemetery Sewer Improvement Wastewater Treatment Facility Improvement TOTAL EXPENDITURES ENDING BALANCE -333- $ 2,000,000 215,000 T -2 -,TI --5,000 $ 25,000 215,000 240,000 $ 1,612,000 $ 107,500 $ 2,000,000 25,000 2,150,000 14: CR0I IWED BY JORM MICR+LAB CLOAR RAPIDS • nes I10111ES $ (117,663) $ 4,175,000 $ 4,057,337 $ 4,175,000 $ (117,663) CAPITAL PROJECTS FUNDS STREETS & TRAFFIC CONTROL CONSTRUCTION BEGINNING BALANCE $ 21,042 RECEIPTS: Bond Sale - Concrete Street & Curb Repair Project $ 66,830 City Share Extra -Width Paving Project 100,000 r, Gilbert Street Reconstruction & Intersection 411,500 Benton Riverside Intersection Improve- ment 33,750 Hollywood Blvd./Hwy. 6 Intersection Signals 30,000 Gilbert Bowery Intersection Signals 30,000 SUBTOTAL ,0 O Transfers In - $ 1,910,847 Asphalt Street Sealing Program $ 37,517 Equipment Service Building Modifications i CAPITAL PROJECTS FUNDS STREETS & TRAFFIC CONTROL CONSTRUCTION BEGINNING BALANCE $ 21,042 RECEIPTS: Bond Sale - Concrete Street & Curb Repair Project $ 66,830 City Share Extra -Width Paving Project 100,000 r, Gilbert Street Reconstruction & Intersection 411,500 Benton Riverside Intersection Improve- ment 33,750 Hollywood Blvd./Hwy. 6 Intersection Signals 30,000 Gilbert Bowery Intersection Signals 30,000 SUBTOTAL ,0 O Transfers In - $ 1,910,847 Asphalt Street Sealing Program $ 37,517 Equipment Service Building Modifications 205,000 EXPENDITURES: SUBTOTAL T-2-42,377 FAUS - $ 66,830 I- Gilbert Street Reconstruction and City Share Extra -Width Paving Project 100,000 Intersection $ 860,000 Gilbert Street Reconstruction and USTEP - Gilbert Street Reconstruction and 1,374,000 Intersection $ 102,500 67,500 Benton/Riverside Intersection :d Hollywood Blvd./Hwy. 6 Intersection Signals Improvement 33,750 SUBTOTAL 36, 50 TOTAL RECEIPTS $ 1,910,847 FUNDS AVAILABLE $ 1,931,889 .. EXPENDITURES: Concrete Street & Curb Repair Project $ 66,830 City Share Extra -Width Paving Project 100,000 Gilbert Street Reconstruction and Intersection 1,374,000 Benton Riverside Intersection Improvement 67,500 :d Hollywood Blvd./Hwy. 6 Intersection Signals 30,000 Gilbert Bowery Intersection Signals 30,000 Asphalt Street Sealing Program 37,517 , Equipment Service Building Modifications 205,000 TOTAL EXPENDITURES $ 1,910,847 ENDING BALANCE $ 21,042 -334- MICRun LMED BY JUMM MICR+LAB CEDAR RAPIDS • DIS MOINES CAPITAL PROJECTS FUNDS PARKING IMPROVEMENTS BEGINNING BALANCE RECEIPTS: Bond Sale - Parking Garage "A" Project Transfers In - Parking Garage "A" Project Parking Garage "B" Project Linn Street Parking Lot SUBTOTAL TOTAL RECEIPTS FUNDS AVAILALBE EXPENDITURES: Parking Garage "A" Project Parking Garage "B" Project Linn Street Parking Lot TOTAL EXPENDITURES ENDING BALANCE -335- $ 1,950,000 $ 750,000 80,000 15,000 845,000 $ 2,950,000 80,000 15,000 MICROnuam BY JORAA MICR( LAB CEDAR RAPIDS • DES MOINES $ 250,960 $ 2,795,000 $ 3,045,960 $ 3,045,000 $ 960 i~ I �r I. v i. i i 1 k k•I I:I 4 I' v lf}11 G ,r Ii CAPITAL PROJECTS FUNDS PARKING IMPROVEMENTS BEGINNING BALANCE RECEIPTS: Bond Sale - Parking Garage "A" Project Transfers In - Parking Garage "A" Project Parking Garage "B" Project Linn Street Parking Lot SUBTOTAL TOTAL RECEIPTS FUNDS AVAILALBE EXPENDITURES: Parking Garage "A" Project Parking Garage "B" Project Linn Street Parking Lot TOTAL EXPENDITURES ENDING BALANCE -335- $ 1,950,000 $ 750,000 80,000 15,000 845,000 $ 2,950,000 80,000 15,000 MICROnuam BY JORAA MICR( LAB CEDAR RAPIDS • DES MOINES $ 250,960 $ 2,795,000 $ 3,045,960 $ 3,045,000 $ 960 ENTEAPRIcc coon_ PARI SEW WAT REI LAI AI JOR H JAR ENTERPRISE FUNDS i FUND SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 BEGINNING BALANCE $ 1.802.564 $ 2.368.652 $ 2.671.637 Commodities Services & Charges RECEIPTS: 281,365 297,452 Capital Outlay Property Taxes $ 305,326 $ -0- $ _0_ Other Receipts: 332,705 324,657 Transfers Licenses & Permits 15 Ll -0- Fines & Forfeitures _0- _0_ I h Charges for Services 2,149,810 2,575,177 2,638,676 Intergovernmental Revenue 90 _0_ _0_ Use of Money & Property 424,984 402,306 444,890 Miscellaneous Revenue 291,493 63,832 166,049 Transfers: Bond Transfers 542,924 448,327 443,657 Expense Transfers -0- 407,309 p Other Transfers -n_ _n_ 504,272 TOTAL RECEIPTS $ 3,714,642 $_3,8962951 $ 4,197,544 6. L y J CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 BEGINNING BALANCE $ 1.802.564 $ 2.368.652 $ 2.671.637 Commodities Services & Charges RECEIPTS: 281,365 297,452 Capital Outlay Property Taxes $ 305,326 $ -0- $ _0_ Other Receipts: 332,705 324,657 Transfers Licenses & Permits 15 -0- -0- Fines & Forfeitures _0- _0_ 0 Charges for Services 2,149,810 2,575,177 2,638,676 Intergovernmental Revenue 90 _0_ _0_ Use of Money & Property 424,984 402,306 444,890 Miscellaneous Revenue 291,493 63,832 166,049 Transfers: Bond Transfers 542,924 448,327 443,657 Expense Transfers -0- 407,309 p Other Transfers -n_ _n_ 504,272 TOTAL RECEIPTS $ 3,714,642 $_3,8962951 $ 4,197,544 EXPENDITURES Persona Services $ 768,408 $ 880,689 $ 913,904 Commodities Services & Charges 203,797 281,365 297,452 Capital Outlay 422,718 348,941 488,683 268,750 553,210 420,495 Debt Service 338,983 332,705 324,657 Transfers 1,065.707 1,341.77q _ 2 -al 2u TOTAL EXPENDITURES $ 3,148.554 $ 3,593.966 $_I.826.705 ENDING BALANCE $ 2,368,652 $ 2.671.637 $ 2,042,476 -336- 141001 ILMED BY JORM MICR +LAB (ADAR HAPIDS • DES MOINES ENTERPRISE FUNDS COTS PARKING OPERATION - MAINTENANCE AND REPAIR This function is financed 1 and 2 will provide for from parking revenue. recommended because the the existing level The funding of levels Purchase of the system currently operates of service. Level 3 is not and was moved topleveP'3originally includein7eve1f2ctisenot rehe commended, SEWER OPERATIONS Funding of levels 1, 2 and 3 is recommended. revenue to support the recommended level of was reduced b There is sufficient o and capital Outlay to reflect service. Overtime Aerating Y was reduced b historical experience of in level 7 The ado y $4>100 in level 3 Previous years, funds to adoption slevel 3 will Provide a that house servicesewly constructed sewers9ram change with the bein times experimental addition of g connected are at punched An ex test run services at the Y connection and that the main line rather has found ru ase directly through the main sewer, other utilities may than and Cce ance of the sewer permits the contractoindin y le occasion reduce lon - to Finding problems prior cost of this 9 term the costs earl Program is $15,000 in a typical the City, Theyestimatedons Ypical year. WATER Funding of levels 1, 2 and 3 is recommended. revenue to support the recommended level of There is reduced $76,000 to reflect the experience of sufficient operating service, Overtime has een Previous years. -337- hICROIILMED BY JURM MICR +LAB 110AR RAPIDS • DES 1401NCS :-1 C REFUSE COLLECTION Funding of levels 1 and 2 will continue the present level of service. The transfer to the Equipment Replacement Reserve increased over FY78 so that in FY79, a one-man side -loading truck can be purchased. Experiments in other cities have demonstrated that one man operating with a side -loading truck can be as efficient as two men operating with a rear - loading truck. If this change proves successful, additional side -loading trucks will be purchased in future years. FA "' LANDFILL Funding of levels 1 and 2 will continue the existing level of service. The landfill charge for FY 79 will remain the same as for FY 78 - $4.62 per ton. 9 AIRPORT 7 The Airport Commission is proposing that property tax support be provided for the Airport Commission in FY 79. The capital improvements proposed by the Airport Commission total more than the tax levy support being requested. Both the T -hangars and the additional parking could be revenue producing. There are several methods for financing both of these projects. It is recommended that property tax support not be utilized for these capital projects as other sources of revenue are available. However, it does appear that in future years the needs of the airport will require additional funding sources. -338- 1+I CRW IL141D BY JORM MICR+LAB (WAR RAPIDS • DES 1401NLS j! M1 rr'337 :I F� i �i y� i C REFUSE COLLECTION Funding of levels 1 and 2 will continue the present level of service. The transfer to the Equipment Replacement Reserve increased over FY78 so that in FY79, a one-man side -loading truck can be purchased. Experiments in other cities have demonstrated that one man operating with a side -loading truck can be as efficient as two men operating with a rear - loading truck. If this change proves successful, additional side -loading trucks will be purchased in future years. FA "' LANDFILL Funding of levels 1 and 2 will continue the existing level of service. The landfill charge for FY 79 will remain the same as for FY 78 - $4.62 per ton. 9 AIRPORT 7 The Airport Commission is proposing that property tax support be provided for the Airport Commission in FY 79. The capital improvements proposed by the Airport Commission total more than the tax levy support being requested. Both the T -hangars and the additional parking could be revenue producing. There are several methods for financing both of these projects. It is recommended that property tax support not be utilized for these capital projects as other sources of revenue are available. However, it does appear that in future years the needs of the airport will require additional funding sources. -338- 1+I CRW IL141D BY JORM MICR+LAB (WAR RAPIDS • DES 1401NLS ENTERPRISE PARKING REVENUE FUND OPERATION & MAINTENANCE CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Persona Fservices Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ 339,845 $ 790.498 $ 1,043,860 I r i. a. I� 344,986 Ii 337,706 352,400 195,984 500 ENTERPRISE PARKING REVENUE FUND OPERATION & MAINTENANCE CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Persona Fservices Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ 339,845 $ 790.498 $ 1,043,860 y. 344,986 337,706 352,400 195,984 500 400 $ 338,206 $ 352,800 $ 541,060 Ld $ 44,364 $ 47,415 3,251 6,430 5,050 28,081 13,742 21,540 1,110 10,500 -- 15,977 91808 858,687 $ 90,407 $____j4,844 $ 932,692 $____L90,498 $ 1,043,860 $ 463,968 J t; 5i f, u r� I� a ENTERPRISE PARKING REVENUE FUND OPERATION & MAINTENANCE CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Persona Fservices Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ 339,845 $ 790.498 $ 1,043,860 -339- uICR011LMED BY J RM MICR+LAB QDNR RAPIDS • DFS I401NES 344,986 337,706 352,400 195,984 500 400 $ 338,206 $ 352,800 $ 541,060 $ 41,988 $ 44,364 $ 47,415 3,251 6,430 5,050 28,081 13,742 21,540 1,110 10,500 -- 15,977 91808 858,687 $ 90,407 $____j4,844 $ 932,692 $____L90,498 $ 1,043,860 $ 463,968 -339- uICR011LMED BY J RM MICR+LAB QDNR RAPIDS • DFS I401NES i CITY OF IOWA CITY FY 1979 BUDGET CITY MANAGER'SFUND Fnterorise DECISION PACKAGE SUMMARY RECOMMENDED FUNDING LEVEL PROGRAM TOTAL COSTS/LEVEL FUNCTION Finance ACTIVITY -Parking Revenue LEVEL 1 LEVEL 2 LEVEL 3 LEVEL 4 TOTAL FY79 FY 78 PERSONAL SERVICES 47,091 324 47,415 44,364 COMMODITIES 4,050 11000 5,050. 6,430 SERVICES 8 CHARGES 21,540 Iwo 21,540 13,742 CD CAPITAL OUTLAY 10,500 TOTAL `i MICROIILMED BY JoRM MICR+LAB Q DAR RAPIDS • DES MOINES Y . $ANyyA l i I HIND PIIOGIIAM PARKING REVENUE GOALS AND OBJECTIVES FUNCTION FINANCE OPERATION & MAINTENANCE ACTIVITY ACTIVITY DESCRIPTION: The function of Parking Revenue - Operation & Maintenance includes fo owing activities: t e I. A program of cleaning and repairing three types of parking meters. 2. The checking and recording of all reported out of order and/or 4Striping of all stalls in parking lots. faulty meters. 3. Installation or removal of meter posts both on -street and in lots. . 5. Installation or removal of "boots" and assisting in towing procedures. 6. Sale and removal of meter hoods on a daily basis. ACTIVITY GOAL: To maintain an ongoing maintenance program of meters and parking lots and to effectively assist in traffic bureau collection procedures to maintain a high level of parking control. ACTIVITY OBJECTIVES: 1. To expand the ongoing meter cleaning and repair program to include more meters so that the number of trouble calls decreases by June 30, 1978. ACTIVITY MEASURFDENT: I. 2. Comparison of meters arison of thenumber aofdmeters sreportedears. and found faulty with those in FY77 and FY78. ACTM�ANALYSIS: The achievement of the above objectives are well within our reach. -341- MIME ILMED 0Y JURM MICR+LAEI (ADAR RAPIDS • DCS M0114ES DECISION PACKAGE —` DEPARTMENT: FINANCE DATE: ll 2l 77 PARKING OPERATIONS - PREPARED BY: DON AKIN MAINTENANCE & REPAIR LEVEL 1 OF 3 APPROVED BY: ROSEMARY VITOSH -,� ITY DESCRIPTION: r lect money from all meters cleaning and RESOURCES REQUIRED CURRENTgimum UDGET repairing of three types of parking meters e "out of order" and "faulty" trouble FISCAL YEAR FISCAL YEAR results. calls, check and record No. Personnel - Install and remove meter posts and meters - Install "boot" 3 3 or remove the or assist in towingPersonal persons to the Parking Ticket Dept. Procedures or bring serv. 44,364 47,091 - Operate telephone and radio and work with Parking Tick et Dept. on above booting Commodities Serv. 5,430 4 050 and towing. s charges 13 742 21,540 - Do some lot maintenance and all painting of stalls in lots. - Daily sale of Capital Outlay and removal of parking meter hoods. 7,000 -0- TOTAL 70,536 72,681 ADVANTAGES/BENEFITS- - Minimum meter repair and cleaning accomplished. j - Booting and towing accomplished which aids parking ticket collection. - Provide contractors with parking meter hood services. I - Installation and maintenance of parking meters and parking lots which and encourages parking turnover. generates parking revenue OPTIONS: - Employ outside contractor for repair and maintenance on meters and installation. - Discontinue booting and towing. - Another division could handle complaint calls or faulty meter reports. - Have Street Division maintain lots parking and meter posts. - Hire outside company to collect money i ,J 'I CONSEQUENces: We will have no ongoing cleaning and repair program and end up with a tremendous number of meters inoperative, causing a substantial drop in revenue and a loss of support of the meters, both by personnel issuing tickets and by people using the meters. In time a complete breakdown of the meters would result, and it would be i necessary to purchase new meters. )i P 14:001 RMED BY JURM MICR¢LAB MAR RAPIDS • DFS MOVIES DECISION PACKAGE DEPARTMENT: FINANCE UNIT: PARKING OPERATIONS - MAINTENANCE & REPAIR LEVEL 2 OF 3 ACTIVITY DESCRIPTION: - Provides for a level of cleaning and repairing of meters equal to the FY78 level. - Would purchase a replacement pickup for 1972 pickup currently in use - Allows for a small amount of overtime. DATE: PREPARED BY: DON AKIN APPROVED BY: ROSEMARY VITOSH RESOURCES CURRENT REQUIRED FISCAL YEAR 41FI�St�ALYFAR Personnel I _ 6 Fapital outlay I 3,500 1 --- TOTAL I 4,500 1 1,324 ! a ADVANTAGES/BENEFITS: w ' - Repair and maintenance of meters to maintain in acceptable working condition. - The replacement of the pickup is necessary in order to stay on a balanced replacement schedule for the division's vehicles. I OPTIONS: - Reduce meter repair - No overtime or temporary employees would be allowed. - Reduce shop equipment and parts inventory. - Delay replacement of pickup ' CONSEQUENCES: routWe would reduce our ongoing maintenance program to a small amount of what is necessary. Would reduce revenue from of order" meters on street. Vehicles will end up in poor operating condition if not replaced Dna venue from replacement schedule. IAICPDIILMCD BY JORM MICR+LA6 Q JN!1?AP;DS • DES M0I11E5 DECISION PACKAGE DEPARTMENT: FINANCE UNIT: PARKING OPERATIONS MAINTENANCE AND REPAIR LEVEL 3 OF 3 ACTIVITY DESCRIPTION: - Would provide an increased ongoing meter maintenance program with one person spending full-time cleaning and repairing. PREPARED BY: APPROVED BY: RESOURCES REQUIRED i. Personnel arsonal Serv. Immodities :rv. s Charge Pital Outlay TOTAL DATE: DON AKIN ROSEMARY VITOSH CURRENT BSE. FISCAL YEAR FISCAL YEAR 0 0 1 1 0 1 4,500 0 1 16,609 ADVANTAGES/BENEFITS: - Would reduce the necessity of purchasing new meters sooner. - Supervisor would not have to spend as much and assist with the Planning their subsequent operation. time on trouble calls and booting and towing, and would be available in the office to handle complaints, public relationsnning of the parking ramps and '! OPTIONS: - Reduce maintenance Supervisor doing more in the field. '-I CONSEQUENCES: - Maintenance would not be done at an increased level and supervisor would not be readily available at all times or able to devote a sufficient amount Of time to assist in ramp planning and procedures. j I MICROI ILMCD BY JORM MICR+LA6 LLDAII RANDS • nes MONIES DEPARTMENT FINANCE UNIT PARKING OPERATION & MAINT. EXPENDITURE DETAIL CLASSIFICATION EMPLOYEES AUTHORIZED BUDGET CT FY 1978 FY 1979 FY 1979 PERSONAL SERVICES LEVEL 1: Parking System Supervisor Maintenance Worker II SUBTOTAL Health & Life Insurance FICA, IPERS TOTAL LEVEL 2: Temporary, Overtime FICA, IPERS TOTAL LEVEL 3: Maintenance Worker II Health & Life Insurance FICA, IPERS TOTAL CAPITAL OUTLAY LEVEL 3: Pickup (Replacement) 1 2 3 0 -345- 1 2 3 1410011L1410 0Y JURM MICR#LAB CLOAK RAPIDS • DES 1011115 $18,156 22,872 41,028 1 ,250 4,813 7,091 $ 300 24 $ 324 $ 8,712 869 1,028 3l , 609 $ 4,500 II r Y 1 �r t Irl k+ t , R II j DEPARTMENT FINANCE UNIT PARKING OPERATION & MAINT. EXPENDITURE DETAIL CLASSIFICATION EMPLOYEES AUTHORIZED BUDGET CT FY 1978 FY 1979 FY 1979 PERSONAL SERVICES LEVEL 1: Parking System Supervisor Maintenance Worker II SUBTOTAL Health & Life Insurance FICA, IPERS TOTAL LEVEL 2: Temporary, Overtime FICA, IPERS TOTAL LEVEL 3: Maintenance Worker II Health & Life Insurance FICA, IPERS TOTAL CAPITAL OUTLAY LEVEL 3: Pickup (Replacement) 1 2 3 0 -345- 1 2 3 1410011L1410 0Y JURM MICR#LAB CLOAK RAPIDS • DES 1011115 $18,156 22,872 41,028 1 ,250 4,813 7,091 $ 300 24 $ 324 $ 8,712 869 1,028 3l , 609 $ 4,500 ENTERPRISE SEWER REVENUE FUNDS FUND SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 BEGINNING BALANCE $ 483.358 $ 650.755 $ 682.906 RECEIPTS: Property Taxes $ __ $ _ $ _ Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services 778,208 845,076 865,500 Intergovernmental Revenue ____ Use of Money & Property 23,532 8,000 26,750 Miscellaneous Revenue 6,206 5,000 2,600 Transfers: Bond Transfers 160,470 145,985 143,485 Expense Transfers -- __ -- Other Transfers - TOTAL RECEIPTS $ 968,416 $ 1,004,061 $ 1,038,335 EXPENDITURES Personal Services$ 209,417 $ 246,415 $ 261,556 Commodities 36,086 58,325 64,035 Services & Charges 85,235 114,934 133,525 Capital Outlay 11,526 9,800 24,400 Debt Service 99,788 97,223 95,485 Transfers 358,967 445,213 570,938 TOTAL EXPENDITURES $ 801.019 $ 971.910 $ 1.149.939 ENDING BALANCE $ 650,755 $ 68 .906 $--3Z1.302 -346- 14 IC ROI I LI4ED BY JURM MICR+LA6 QDAR RAPIDS • DES 14O11JES r P N A CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Persona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE ENTERPRISE SEWER REVENUE FUND OPERATION & MAINTENANCE FUND= ACTUAL ESTIMATE FY 1977 FY 1978 BUDGET FY 1979 $2_ 31,329 $ 355,262 $ 376,051 I; 778,208 845,076 865,500 15,240 8,000 3,501 5,000 17 2,,250 600 , $-1-9-W-49 $_858,076 $ 885j50 $ 209,417 $ 246,415 $ 261,556 36,086 58,325 82,530 ,934 64,035 114 11,526 4,800 133,525 24,400 333,457 _ 407.813 -- $ 673.016 $ — 533.938 7 87 E 454 $_ 355,262 $_376.051 $ 343.947 -- -347- M; CROF W-1111 BY JURM MICR+LAB (. LDAR RAPIDS • DFS 140111E5 f 6. r 4 I � �f 4 4 � r P N A CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Persona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE ENTERPRISE SEWER REVENUE FUND OPERATION & MAINTENANCE FUND= ACTUAL ESTIMATE FY 1977 FY 1978 BUDGET FY 1979 $2_ 31,329 $ 355,262 $ 376,051 I; 778,208 845,076 865,500 15,240 8,000 3,501 5,000 17 2,,250 600 , $-1-9-W-49 $_858,076 $ 885j50 $ 209,417 $ 246,415 $ 261,556 36,086 58,325 82,530 ,934 64,035 114 11,526 4,800 133,525 24,400 333,457 _ 407.813 -- $ 673.016 $ — 533.938 7 87 E 454 $_ 355,262 $_376.051 $ 343.947 -- -347- M; CROF W-1111 BY JURM MICR+LAB (. LDAR RAPIDS • DFS 140111E5 f 6. �f 4 4 � b n 7:, J � �i yn. r P N A CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Persona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE ENTERPRISE SEWER REVENUE FUND OPERATION & MAINTENANCE FUND= ACTUAL ESTIMATE FY 1977 FY 1978 BUDGET FY 1979 $2_ 31,329 $ 355,262 $ 376,051 I; 778,208 845,076 865,500 15,240 8,000 3,501 5,000 17 2,,250 600 , $-1-9-W-49 $_858,076 $ 885j50 $ 209,417 $ 246,415 $ 261,556 36,086 58,325 82,530 ,934 64,035 114 11,526 4,800 133,525 24,400 333,457 _ 407.813 -- $ 673.016 $ — 533.938 7 87 E 454 $_ 355,262 $_376.051 $ 343.947 -- -347- M; CROF W-1111 BY JURM MICR+LAB (. LDAR RAPIDS • DFS 140111E5 CITY OF IOWA CITY FUND Enterprise FY 1979 BUDGET CITY MANAGER'S PROGRAM DECISION PACKAGE SUMMARY RECOMMENDED FUNDING LEVEL FUNCTION Public Works TOTAL COSTS/LEVEL ACTIVITY Pollution Control I PERSONAL SERVICES COMMODITIES SERVICES 8 CHARGE! , w A I CAPITAL OUTLAY TOTAL w LEVEL 1 LEVEL 2 LEVEL 3 LEVEL 4 TOTAL FY79 FY 78 229,762 31,794 --- 261,556 246,415 45,325 15,510 3,200 64,035 . 58,325 98,205 17,320 18,000 133,525 114,934 --- 11,800 12,600 24,400 9,800 373,292 76,424 33,800 483,516 429,474 6II CRDI IL14LD BY JORM MICR+LAB Q.DAR RAPIDS • ors MDINCS Ll IN LJ J1 f I GOALS AND OBJECTIVES FUND ENTERPRISE PROGRAM FUNCTION PUBLIC WORKS ACTIVITY POLLUTION CONTROL ACTIVITY DESCRIPTION: The Pollution Control Division operates and maintains the Pollution Control Plant, 10 lift stations, approximately 140 miles of sanitary sewers and the storm water collection system. ACTIVITY GOAL: To provide a comprehensive program for the collection and treatment of wastewater that will insure a safe and healthful environment for the citizens of Iowa City and the surrounding area. ACTIVITY OBJECTIVES: 1) Provide input in the planning and design of the new treatment plant. 3) Toesetlupmalpreventes of ivetmaintenancearsewers wProgramith cforrthe inoperationbofJthe sto79 water detention basins by July 1, 1978 rm 4) To expand our televising program to include inspection of sewers in new subdivisions as well as continuing to televise existing problem areas by July 1, 1978. ACTIVITY MEASUREMENT: 1) Review periodically plans and design for new plant. Z) Compile monthly totals of sewers cleaned and compare number of complaint calls to 1978 complaint calls. 3) Observe successful operation of detention basins. 4) Compare footage of sewers televised to total footage of sewers installed in new subdivisions. Observe number of problems identified by televising and subsequently corrected. ACTIVITY ANALYSIS: 1) Due to scheduled replacement of existing Pollution Control Plant and upgrading of sewers system, we are generally maintaining a status quo. Z) We cannot justify a full-time preventive maintenance program in sewer system. 15 miles of sewer cleaned annually is a realistic objective with the present number andtheoma major Existing i thrust reoccurrin programave ben idetified is directedntowards these areas. 3) Detention basins tend to have small outlets that must be kept cleaned for optimum operation. 4) Televising will identify hidden defects in new sewers for correction prior to acceptance by the City. Televising existing sewers identifies potential failures before they occur. -349- 4:CPD1 ILnED BY JURM MICR+LAB (f JAR RAPIDS • DCS MOINES DECISIr PACKAGE �^ DEPARTMENT: Public Works PREPARED BY: Boren UNIT: Pollution Control LEVEL I OF 3 APPROVED BY: Plastino ACTIVITY DESCRIPTION: Provides for basic operation and minimal maintenance but no preventive maintenance of Pollution Control Plant. RESOURCES REQUIRED CURRENT FISCAL YEAR BUDGET FISCAL YEAR Provides for routine cleaning of sewer but only minimal repairs and no preventive maintenance or major repairs to sewer system. No. Personnel 15 15 Personal Serv. 219,300 229,762 Commodities 44,100 45,325 erv. & Charges 95,260 98,205 Capital Outlay TOTAL 358,660 373,292 ADVANTAGES/BENEFITS: Provides funds to do the very basic functions of the Pollution Control Division. Would keep the plant and sewer system operating on a deferred maintenance basis. OPTIONS: Operation and maintenance of plant and sewer system could be contracted out to a service company. CONSEQUENCES: The plant and sewer maintenance functions would cease. We would be in violation The Iowa River would be polluted. The sewer system would eventually fail of our E.P.A. and I.D.E.Q. and flood basements, businesses, permits. etc. 10001 ILMED 0Y JORM MICR+LAB Cf DN1 MIMS - HS HOMES 1 DECIS1011 PACKAGE DATE: 11/R/77 DEPARTMENT: Public Works PREPARED BY: Boren UNIT: Pollution Control LEVEL 2 or' 3 PROVED BY: APPlastino ACTIVITY DESCRIPTION: RESOURCES CURRENT BUDGET Provides for preventive maintenance and equipment replacement on a moderate level at plant. REQUIRED FISCAL YEAR FISCAL YEAR No. Personnel - 1 Provides for present level of operation, moderate preventive maintenance and major repairs of unanticipated sewer system failures. Personal sere. 27 115 31,794 ommodities 14,225 15,510 Provides additional Maintenance Worker II to handle lime sludge from U.I. Water Plant. erv. 6 Charges 19,674 17,320 Capital outlay 9,800 11,800 Provides part-time and overtime help. TOTAL 70,814 76,424 ADVANTAGES/BENEFITS: Would provide for repairing or replacing equipment as needed. Would provide for increased efficiency in plant operation. Additional Maintenance Worker II would release personnel to implement our preventive maintenance program. OPTIONS: Equipment replacement and maintenance could be deferred to another budget year. University could provide their own treatment and disposal of lime sludge. Lift station operation and maintenance could be contracted. CONSEQUENCES: Plant effluent quality would deteriorate. Equipment downtime would increase. Would be unable to implement our preventive maintenance program to keep plant operating efficiently. 14; CROP I L1110 BY JURM MICR4�LA13 (A)AR RGRIDS • DES 11014[5 : DECISIr PACKAGE DEPARTMENT: Public Works UNIT: Pollution Control LEVEL 3 of 3 ACTIVITY DESCRIPTION: Provides for additional materials and supplies to compliment an upgraded maintenance program. Provides educational funds to upgrade employees level of knowledge. Provides funds to televise sewers in new subdivision. Provides funds to replace equipment as scheduled previously. Provides funds for additional lab equipment. DATE: 11/8/]] PREPARED BY: Boren APPROVED BY: Plastino RESOURCES REQUIRED Personnel CURRENT FISCAL YEAR tonal Serv. - iodities - & Charges - tal Outlay TOTAL I NADVANTAGES/BENEFITS: Preventive maintenance program will be expanded. Employees can attend sufficient training programs to retain their operating certificate. Sewers in all new subdivisions can be televised to identify problems before the City accepts the sewer. All equipment originally scheduled for replacement could be replaced. OPTIONS: Employees could be required to attend training programs at their expense. Developers could be required to finance televising of new sewers. Additional equipment replacement would be deferred. The more complex lab tests could be contracted. CONSEQUENCES: Desirable level of preventive maintenance of plant and lift stations could not be attained. Equipment maintenance costs would rise. Continuing education required to retain operating certificates would not be available to plant operators. i hICRO(IIMED BY JORM MICR+LAB (AD(.k PAPIDS • DFS MOMES BUDGET FISCAL `-AR 3,200 18,000 12,600 33,800 0 0 I DEPARTMENT PUBLIC WORKS UNIT POLLUTION CONTROL EXPENDITURE DETAIL CLASSIFICATION EMPLOYEES AUTHORIZED BUDGET FY 1978 FY 1979 FY 1979 PERSONAL SERVICES LEVEL 1: LEVEL 2: Superintendent of Pollution Control 1 Asst. Supt. of Pollution Control 1 Senior Treatment Plant Operator 1 Senior Maintenance Worker 1 Laboratory Technician 1 Treatment Plant Operator I 4 Maintenance Worker III 2 Maintenance Worker II 4 SUBTOTAL 15 Health & Life Insurance = FICA, IPERS LEVEL 2: TOTAL T Truck W LEVEL 2: Maintenance Worker II Permanent Part -Time Temporary Overtime SUBTOTAL Health & Life Insurance FICA, IPERS TOTAL CAPITAL OUTLAY LEVEL 2: T Truck 1 T Truck Sewage Sampler LEVEL 3: 7pectrophotometer (Lab) � ton truck Sewer Rodder 1 1 1 1 4 2 4 15 $ 19,656 15,276 13,992 14,076 12,388 49,276 25,320 44,334 194,318 12,633 22,811 229,762 $ 10,260 2,080 5,400 10 000 27,740 1,091 2,963 331 4 $ 4,100 5,200 2,500 TOTAL 11,800 $ 3,000 4,100 5 500 TOTAL $1666 -353- NICP01 ILMED BY JORM MICR+LAS LL OAR RAI'I DS • DES 1401NES CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Persona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE ENTERPRISE SEWER REVENUE FUNDS RESERVE FUND FUND SUMMARY ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 S 252,029 $ 295,493 $ _ 306,855 8,292 -- 9,500 2,705 160,470 145,985 143,485 $ 171,467 $ 145,985 $ 152,985 2,705 99,788 97,223 95,485 25,510 37,400 37,000 $ 128,003 $ 134,623 $ 132,485 $_ 295,493 $ 306,855 $ 327,355 -354- 14:001 1Lt•1CD BY JURM MICR¢LAB CLDAN RAPIDS • DES MINES SEWER RENEWAL AND IMPROVEMENT Beginning Balance Interest Income Transfer from Sewer Revenue Total Available Disbursements ENDING BALANCE SEWER BOND AND INTEREST RESERVE Beginning Balance Interest Income Transfer from Sewer Revenue Total Available Disbursements ENDING BALANCE SEWER BOND AND INTEREST SINKING Beginning Balance Transfer from Sewer Bond and Interest Reserve Transfer from Sewer Revenue Total Available Disbursements ENDING BALANCE SEWER RESERVE BUDGET FY78 $ 78,153 24,000 a 1�i53 25,400 $ 76,753 $ 168,015 12,000 180,015 12,000 $ 168,015 -355- MOM ILIAD) BY JORM MICR+LA6 u0AB PAPIBS • nrS 140InES BUDGET FY79 $ 76,753 2,000 24,000 T02-7 3 25,000 $ 77,753 $ 168,015 7,500 12,000 187,0 5 12,000 $ 175,515 I -,a � Ij1 yy "F _ D SEWER RENEWAL AND IMPROVEMENT Beginning Balance Interest Income Transfer from Sewer Revenue Total Available Disbursements ENDING BALANCE SEWER BOND AND INTEREST RESERVE Beginning Balance Interest Income Transfer from Sewer Revenue Total Available Disbursements ENDING BALANCE SEWER BOND AND INTEREST SINKING Beginning Balance Transfer from Sewer Bond and Interest Reserve Transfer from Sewer Revenue Total Available Disbursements ENDING BALANCE SEWER RESERVE BUDGET FY78 $ 78,153 24,000 a 1�i53 25,400 $ 76,753 $ 168,015 12,000 180,015 12,000 $ 168,015 -355- MOM ILIAD) BY JORM MICR+LA6 u0AB PAPIBS • nrS 140InES BUDGET FY79 $ 76,753 2,000 24,000 T02-7 3 25,000 $ 77,753 $ 168,015 7,500 12,000 187,0 5 12,000 $ 175,515 CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Persona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE FUND SUMMARY ACTUAL FY 1977 ENTERPRISE WATER REVENUE FUNDS ESTIMATE BUDGET FY 1978 FY 1979 $ _ 817,154 $_ 927,674 $ 880,047 1,273,134 1,332,379 1,375,000 41,785 41,000 43,500 J T Inc. 74,234 39,000 65,300 382,454 302,342 300,172 54,500 $ 1,771,607 $ 1,714,721 $ 1,838,472 I $ 315,577 $ 345,306 $ 344,562 119,699 174,150 181,600 217,188 216,766 241,530 164,586 78,450 256,100 s 239,195 235,482 229,172 604,842 712,14 594,812 $ 1,661,087 $__1,762,348 $ 1,_847,776 $ 927,674 $---8802 047 $ 870,743 -356- WOOF ILMED BY JORM MICR( LA9 CUM RAPIDS • DES woaus ENTERPRISE WATER REVENUE FUND OPERATIONS FUND SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 BEGINNING BALANCE $ 285,178 $ 308,169 $ 204,682 RECEIPTS: Property Taxes g -- $ __ $ Other Receipts: Licenses & Permits Fines & Forfeitures -- -- Charges for Services 1,273,134 1,332,379 1,375,000 Intergovernmental Revenue Use of Money & Property 14,507 16,000 17,000 Miscellaneous Revenue 72,059 39,000 65,300 Transfers: Bond Transfers Expense Transfers -- -- -- Other Transfers -- -- 54,500 TOTAL RECEIPTS $ 1,359,700 $ 1,387,379 $ 1,511,800 EXPENDITURES Persona Fseryices $ 315,577 $ 345,306 $ 344,562 Commodities U 174,150 181,600 Services & Charges 215,050 216,766 241,530 Capital Outlay 164,586 1 256,100 Debt Service _- Transfers 521,797 676,194 II 'I TOTAL EXPENDITURES $ 1,336,709 $ 1,490,866 $ 1,564,104 ENDING BALANCE N e 204,682 $ 152,378 N ISI Y i ?� y I , 4 1<i rt ENTERPRISE WATER REVENUE FUND OPERATIONS FUND SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 BEGINNING BALANCE $ 285,178 $ 308,169 $ 204,682 RECEIPTS: Property Taxes g -- $ __ $ Other Receipts: Licenses & Permits Fines & Forfeitures -- -- Charges for Services 1,273,134 1,332,379 1,375,000 Intergovernmental Revenue Use of Money & Property 14,507 16,000 17,000 Miscellaneous Revenue 72,059 39,000 65,300 Transfers: Bond Transfers Expense Transfers -- -- -- Other Transfers -- -- 54,500 TOTAL RECEIPTS $ 1,359,700 $ 1,387,379 $ 1,511,800 EXPENDITURES Persona Fseryices $ 315,577 $ 345,306 $ 344,562 Commodities U 174,150 181,600 Services & Charges 215,050 216,766 241,530 Capital Outlay 164,586 1 256,100 Debt Service _- Transfers 521,797 676,194 II 'I TOTAL EXPENDITURES $ 1,336,709 $ 1,490,866 $ 1,564,104 ENDING BALANCE $ 308,169 $ 204,682 $ 152,378 ENTERPRISE WATER REVENUE FUND OPERATIONS FUND SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 BEGINNING BALANCE $ 285,178 $ 308,169 $ 204,682 RECEIPTS: Property Taxes g -- $ __ $ Other Receipts: Licenses & Permits Fines & Forfeitures -- -- Charges for Services 1,273,134 1,332,379 1,375,000 Intergovernmental Revenue Use of Money & Property 14,507 16,000 17,000 Miscellaneous Revenue 72,059 39,000 65,300 Transfers: Bond Transfers Expense Transfers -- -- -- Other Transfers -- -- 54,500 TOTAL RECEIPTS $ 1,359,700 $ 1,387,379 $ 1,511,800 EXPENDITURES Persona Fseryices $ 315,577 $ 345,306 $ 344,562 Commodities 119,699 174,150 181,600 Services & Charges 215,050 216,766 241,530 Capital Outlay 164,586 78,450 256,100 Debt Service _- Transfers 521,797 676,194 540,312 TOTAL EXPENDITURES $ 1,336,709 $ 1,490,866 $ 1,564,104 ENDING BALANCE $ 308,169 $ 204,682 $ 152,378 -357- MICIl011u-110 BY DORM MICR+LAB (1DAk RAPIDS • DES MOINES I I 1 1 1 CITY OF IOWA CITY FY 1979 BUDGET CITY MANAGER'S DECISION PACKAGE SUMMARY RECOMMENDED FUNDING LEVEL TOTAL COSTS/LEVEL �i i FUND _ Enterprise PROGRAM FUNCTION Public Works ACTIVITY Water Operations LEVEL 1 LEVEL 2 LEVEL 3 LEVEL 4 TOTAL FY79 FY 78 336,078 --- 8,484 344,562 345,306 176,600 5,000 --- 181,600. 174,150 226,480 15,050 --- 241,530 216,766 151,600 20,000 84,500 256,100 78,450 890,758 40,050 92,984 1,023,792 814,672 micwr ILMED BY JURM MICR¢LA9 (a OAR RANDS • DCS MOINES FUND PROGWI Enterprise GOALS AND OBJECTIVES FINCTION Public Works ACTIVITY Water Operations ACTIVITY DESCRIPTION: Delivery of potable water of approved quality, at established pressures, and in quantities and rates of flow that customers desire. ACTNITY GOAL: Operate a 13.5 million gallon per day water treatment plant. Maintain and repair the water distribution system. Read, install and repair water meters and remote readers. Construct water mains in subdivisions on a fixed charge basis. ACTIVITY OBJECTIVES: 1. To flush all City owned hydrants by June, 1979, to remove sedimentation from the system. 2. To install an additional 1,000 Outside Remote Readers by June, 1979. 4700 have been installed and approximately 6000 more will be installed. 3. To complete UR -14 Water Main Project by October, 1978, by constructing mains on Washington from Clinton to Capital and on Capital from Washington to Burlington. 4. To continue to treat all water to meet State of Iowa standards. ACTIVITY MEASURQJEM: 1. All hydrants operate upon need by Fire Department. 2. Keeping record of meter changes and remote meters installed, number of call backs to services, accuracy of readings, number of citizen complaints. 3. Successful completion of job concurrent with urban renewal construction. 4. Chemical tests on random water samples. ACTIVITY ANALYSIS: Bad winter weather and emergency water main breaks may slow down installation of remote readers. -359- IAICROF ILMLD BY JURM MICR(�LAB [LDAR PAPIDS • DFS MOINES DEPARTMENT: Public Works UNIT: Water Operations ACTIVITY DESCRIPTION: UI;CISWN PAC"we DATE: 11/9/77 _ PREPARED BY: Kron LEVEL 1 OF 3 APPROVED BY: Plastino Provides basic water flows for customer needs. Provides basic water flows for fire fighting. Provides for meter reading, installation and removal of meters, location of service lines, check for service leaks, and location Of water mains for contractors. Provides for only essential water main repairs and hydrant repairs. Provides for necessary chemicals, parts, and electricity needed in plant operation. Provides for installation of 250 outside readers as opposed to the present rate Of 1,000 outside readers per year. Provides for oversizing 50% of the mains that should be oversized.28,450 water main installation on Capital St. as part of urban renewa &rovjdes meterin mw hoses and �usivesses. .rovlDes over- ime Or WA r a PPA RESOURCES REQUIRED CURRENT FISCAL YEAR BUDGET FISCAL YEAR No. Personnel 22 22 Personal Serv. 337,406 336,078 70,150 04,466 176,600 226,480 ronunodities 151,60Q"Provides 0,472 890,758 ADVANTAGES/BENEFITS: rn Water customers will see no apparent decline in service. Reduces the budget. Provides for replacement of pickup. OPTIONS: Turn water plant operation and distribution system over to private enterprise. i CONSEQUENCES: Failure to approve Level 1 would mean a shut down of the Water Dept. *FY79 includes oversized water mains and new subdivision water mains which originally was not included in FY78 budget; an amendment will be made to FY78 budget to include these items. I 14100IILMED BY JURM MICR+LAB LLJAR PAPIDS • D[5 MOINES DECISI PACKAGE DEPARTMENT: public Works PREPARED BY: Kron UNIT: Water Operations LEVEL 2 OF 3 APPROVED BY: Plastino ACTIVITY DESCRIPTION: Provides educational BX enses for em to ees, P P y Provides for replacement of backhoe. RESOURCES REQUIRED CURRENT FISCAL YEAR BUDGET FISCAL YEAR Provides for service contract to maintain computer which automatically operates water treatment plant. Provides for installation of 750 outside meters and readers. Provides money for chemicals to clean river water polluted by farm runoff during spring season. No. Personnel - Personal Serv. - Commodities 4,000 5,000 erv. s Charges 12,300 15,050* Capital outlay - 20,000 TOTAL 16,300 40,050 ADVANTAGES/BENEFITS:-.PIJ,43u OT Inis amount is for computer main- tenance contract. There was not a maintenance Operators would keep State certification. contract for FY78. Replace equipment at normal replacement time which will result in lowest per hour cost. Provides reliable water plant operation by automatic computer control process. Will provide for more correct meter reading better customer relations. OPTIONS: Let operators pay for own educational expenses. Keep backhoe a year longer. Repair computer and computer hardware equipment on emergency basis at convenience of the contractor. Continue reading inside meters. No options on chemical usage. CONSEQUENCES: Possible decertification of some of the treatment plant operators. Reduced reliability of backhoe equipment which is used in water main breaks. Increased overtime for manual operation of water plant when the automatic control process breaks down. Continue reading of inside meters. Will not provide quality drinking water at all times. N:CR01 ILMED BY JURM MICR+LAB CIDNt RAPIDS • DCS 140111Es w rn N I a DECISI' PACKAGE DEPARTMENT: Public Works PREPARED BY: Kron UNIT: Water Operations LEVEL 3 OF 3 APPROVED BY: Plastino ACTIVITY DESCRIPTION: Provides summer helP. Provides for installation of 750 outside meters (current year amount) Provides for oversizing of all necessary water mains. Provides for replacement of three blocks of old 3 inch galvanized main. RESOURCES REQUIRED CURRENT FISCAL YEAR BUDGET FISCAL YEAR No. Personnel Personal Serv. 7,900 8,484 Commodities - - erv. 6 Charges - - *FY79 includes oversized water mains which was not included in FY78 budget. Capital outlay 50,000 84,500* TOTAL 57,900 92,984 ADVANTAGES/BENEFITS: Summer help will provide continued field operations while permanent employees are on vacation. Will provide for a better water distribution system and fire protection. Will provide for higher quality water and at better pressure. OPTIONS: Fund at Level 2. CONSEQUENCES: Field work will be delayed until permanent employees return from vacation. Reduced water pressure and fire flows. Poor quality of water and galvanized main. Vq CPOF ILI•iED BY JURM MICR+LA6 Q.DAR RAPIDS • M::S MOINES CLASSIFICATION 6000 PERSONAL SERVICES LEVEL ,1: Superintendent of Water Assistant Supt. of Water Senior T.P. Operator T.P. Operator Senior Maintenance Worker Maintenance Worker III Maintenance Worker II Meter Readers Maintenance Worker I Overtime SUBTOTAL Health & Life Insurance FICA, IPERS TOTAL LEVEL 3: Temporary FICA TOTAL EXPENDITURE DETAIL 1 1 1 1 1 4 1 4 2 2 4 4 5 5 2 2 2 2 22 2P -363- 141 CROF ILMID BY JORAA MICR+LAB CLOAR RANDS • DES 14O111ES DEPARTMENT: PUBLIC WORKS UNIT: WATER BUDGET FY 1979 $20,412 15,924 14,076 50,100 27,552 50,604 55,412 19,332 17,584 15,000 285,996 16,552 33,560 336,078 $ 8,000 � 8,48q F.i !I ; I:; r id P 0 0 0 !1 a J n Ll Ll Il r I EXPENDITURE DETAIL CLASSIFICATION CAPITAL OUTLAY DEPARTMENT PUBLIC WORKS UNIT WATER OPERATIONS LEVEL 1: 3/4 ton Pickup with utility body 3" Pump and section hose Water meters and outside readers Laboratory equipment Oversize water main for feed mains and new subdivisions Replacement water mains for sections of Washington and Capitol Streets Subdivision water mains (reimbursed by contractors) TOTAL LEVEL 2: Tractor, Backhoe, Bucket & Tamper BUDGET FY 1979 $ 4,300 1,000 15,000 1,300 20,000 20,000 _ 90.000 $151,600 LEVEL 3: $ 20,000 Oversize water mains for feed main and new subdivision $ 20,000 New water meters and outside readers 2" galvanized water line replacement 50,000 500 T -844 -NM -364- 14 001 1111.0 BY JURM MICR�LAB f.1DAR RAPIDS • DGS M0114ES 9 I:; r id P 0 0 0 !1 a J n Ll Ll Il r I EXPENDITURE DETAIL CLASSIFICATION CAPITAL OUTLAY DEPARTMENT PUBLIC WORKS UNIT WATER OPERATIONS LEVEL 1: 3/4 ton Pickup with utility body 3" Pump and section hose Water meters and outside readers Laboratory equipment Oversize water main for feed mains and new subdivisions Replacement water mains for sections of Washington and Capitol Streets Subdivision water mains (reimbursed by contractors) TOTAL LEVEL 2: Tractor, Backhoe, Bucket & Tamper BUDGET FY 1979 $ 4,300 1,000 15,000 1,300 20,000 20,000 _ 90.000 $151,600 LEVEL 3: $ 20,000 Oversize water mains for feed main and new subdivision $ 20,000 New water meters and outside readers 2" galvanized water line replacement 50,000 500 T -844 -NM -364- 14 001 1111.0 BY JURM MICR�LAB f.1DAR RAPIDS • DGS M0114ES CLASSIFICATION BEGINNING BALANCE RECEIPTS; Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Persona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE FUND SUMMARY ACTUAL FY 1977 ENTERPRISE WATER REVENUE FUNDS RESERVE, FUNDS ESTIMATE BUDGET FY 1978 FY 1979 $ 531,976 $ 619,5505 $ 675,365 27,278 2,175 382,454 $ 411,907 2,138 239,195 83,045 $ 324,378_ $ 619,505_ -365- 25,000 302,342 L327,342 235,482 36,000 $ 271482 L675,365 141 CROF INED By JORM MICR+LAB (A DAR RAPIDS • DES M0114E5 26,500 295,172 L121, 229,172 54,500 $ 213,672_ $ 713,365 DEPRECIATION, EXT. & IMPROV. Beginning Balance Transfer from Water Revenue Interest Income TOTAL AVAILABLE DISBURSEMENTS ENDING BALANCE OPERATION & MAINTENANCE RESERVE Beginning Balance Interest Income TOTAL AVAILABLE DISBURSEMENTS ENDING BALANCE WATER BOND & INTEREST RESERVE Beginning Balance Transfer from Water Revenue Interest Income TOTAL AVAILABLE DISBURSEMENTS ENDING BALANCE WATER BOND & INTEREST SINKING Beginning Balance Interest Income Transfer from Water Revenue TOTAL AVAILABLE DISBURSEMENTS ENDING BALANCE WATER RESERVE BUDGET BUDGET FY78 FY79 $ 116,725 $ 116,725 36,000 36,000 --- 5,000 $ 152,725 $ 157,725 36,000 54,500 $ 116,725 $ 103,225 $ 51,481 $ 51,481 --- 1,500 $ 51,481 $ 52,981 $ 51,481 5 52,981 $ 363,743 $ 393,743 30,000 30,000 --- 20,000 $ 393,743 $ 443,743 $ 393,743 $ 443,743 $ 87,556 25,000 236,342 $ 113,416 --- 234,172 $ 348,898 $ 347,588 235,482 229,172 $ 113,416 $ 118,416 -366- MIOROMMED BY JURM MICR+LAB I,LOAR RAPIDS • DES MOINES i ENTERPRISE REFUSE COLLECTION FUNDS FUND SUMMARY -367- 1AICROnPED BY JURM MIC R+LA El C.IDAR RAPIDS • DES I4011JES CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 BEGINNING BALANCE $ (25,715)* $ -- $ 34,809 RECEIPTS: Property Taxes q 204,568 $ __ $ Other Receipts: Licenses & Permits 15 Fines & Forfeitures Charges for Services Intergovernmental Revenue 11,738 __ 51,200 46,800 Use of Money & Property -- Miscellaneous Revenue 155 __ 1,740 Transfers: Bond Transfers Expense Transfers Other Transfers -- 299,671 351,772 TOTAL RECEIPTS $ 216,476 $ .v5n A71 $ 400-112 EXPENDITURES Persona Services Commodities $ 136,131 $ 176,481 $ 174,951 Services & Charges 14,515 39,811 12,695 78,817 13,073 Capital Outlay 304 83,896 Debt Service "" 59,995 Transfers -- 48,069 71.657 TOTAL EXPENDITURES $ 190.761 $ 316,062 $ 403,572 ENDING BALANCE $ -- $ 34.809 $ 31,549 *For comparison purposes only, was included in General Fund in FY77. -367- 1AICROnPED BY JURM MIC R+LA El C.IDAR RAPIDS • DES I4011JES I4Rcm01ILMED BY JORM MICR+LAB Q.DA RAPIDS • DES MOINES W �i ENTERPRISE REFUSE COLLECTION FUND Ii OPERATIONS FUND SUMMARY a P CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 �j � !I BEGINNING BALANCE g (25,715)* RECEIPTS: N1' Property Taxes $ 204,568 Other Receipts: Licenses & Permits Fines & Forfeitures ___15 Charges for Services 11,73851,200 46,800 Intergovernmental Revenue ___ __ [J Use of Money & Property Miscellaneous Revenue 155 -- -- �, -: Transfers: n Bond Transfers ___ p Expense Transfers Other Transfers --- 264,862 301,772 U�] TOTAL RECEIPTS $ 216,476 $ 316,062 $ 348,572 EXPENDITURES Persona Services $ 136,131 $ 176,481 $ 174,951 Commodities 14,515 12,695 13,073 Services & Charges 39,811 78,817 83,896 Capital Outlay 304 4,995 Debt Service ___ �J Transfers --- 48,069 71,657 , TOTAL EXPENDITURES $ 190,761 $ 316.062 $ 348.572 �I ENDING BALANCE $ --- $ $ z F I'} ' IJ -368- I4Rcm01ILMED BY JORM MICR+LAB Q.DA RAPIDS • DES MOINES CITY OF IOWA CITY FY 1979 BUDGET CITY MANAGER'S FUND _ Enterprise PROGRAM DECISION PACKAGE SUMMARY RECOMMENDED FUNDING LEVEL TOTAL COSTS/LEVEL FUNCTION Public V1orks ACTIVITY Refuse Collection PERSONAL SI COMMODITIES SERVICES & w rn CAPITAL OUTI TOTAL WC110I ILMED BY JURM MICFZ6LA6 L AR RAPIDS • DES MOINES I i � i a W 1 GOALS AND OBJECTIVES FUND Enterprise FUNCTION Public Works I'ItUGIIAM ACTIVITY Refuse Division : ACTIVITY DESCRIPTION: ± The Solid Waste Division is responsible for the collection of solid waste from dwellings of one to four units. F" ACTIVITY GOAL: i 4 o continue to update the collection system utilizing the most efficient equipment e and collection techniques that will reduce the cost of operation to the citizens of FJ Iowa City. ACTIVITY OBJECTIVES: i; 1. To obtain a one man side loader designed for one man operation and put it into operation on a trial basis by September, 1978. 2. To evaluate a pilot program of aluminum and steel cans recycling and turn it over to private contractor by October, 1978. ACTIVITY MEASUREMENT: 1. Obtain data pertaining to one man collection compared to two man collection. 2. Cost of labor and materials versus revenue. ACTMTY ANALYSIS: Studies by the Environmental Protection Agency and experiences of other communities indicates one man can pick up almost as much solid waste as a two or three man crew provided a walk through truck with side loader is used. -370- Ie;CBDl100) BY JURM MICR+LAB GLDAR RAPIDS > DES IMONES TOTAL I 250,117 1 251,403 ADVANTAGES/BENEFITS: ' Reduces cost of operation by elimination of bulky pickup with decrease in personnel and equipment. Ensures almost 100% availability of equipment by replacement of equipment on schedule. OPTIONS: Contract out solid waste pickup. +:I I CONSEQUENCES: Numerous complaints, dissatisfied customers, collection would cease. M1CPM ILMED or JORM MICR+LAB 1:LDAu RAPIDS • DES HOMES DECISIC WKAGE DATE: 12/8/77 DEPARTMENT: Public Works PREPARED BY: Roskup UNIT:APPROVED Refuse Collection LEVEL 1 of 2 BY: Plastino ACTIVITY DESCRIPTION: This level provides for the collection of one to four units on a once per week of one pickup truck, elimination of one the bulky waste pickup. of solid waste from dwellings basis, with the elimination man and the elimination of RESOURCES REQUIRED CURRENT FISCAL YEAR BUDGET FISCAL YEAR No. Personnel 11.5 11.5 Personal Serv. 162,307 158,864 Commodities 12,105 12,465 erv. s Charges 7.5,705 80,074 Capital Outlay TOTAL I 250,117 1 251,403 ADVANTAGES/BENEFITS: ' Reduces cost of operation by elimination of bulky pickup with decrease in personnel and equipment. Ensures almost 100% availability of equipment by replacement of equipment on schedule. OPTIONS: Contract out solid waste pickup. +:I I CONSEQUENCES: Numerous complaints, dissatisfied customers, collection would cease. M1CPM ILMED or JORM MICR+LAB 1:LDAu RAPIDS • DES HOMES DECISIC 'ACKAGE DATE: 12/8/77 PREPARED BY: Roskup DEPARTMENT: Public Works UNIT: APPROVED BY: LEVEL 2 OF 2 Plastino Refuse Collection RESOURCES CURRENT BUDGET ACTIVITY DESCRIPTION: REQUIRED FISCAL YEAR FISCAL YEAR This level provides for all bulky waste to be picked up in Iowa City. Provides interior renovation of modulars at service building. No. Personnel i 174 16,087 Personal Serv. 14,174 Commodities 590 608 erv. & Charges 3,112 3,822 anital Outlay _ 4,995 TOTAL I 17,876 I 25,512 , ADVANTAGES/BENEFITS i : Keeps the service at its present level, reduces complaints, provides prompt service to its customers. OPTIONS: Could be done by private collection firms. CONSEQUENCES: Authoritative texts ofirmswaste chargeamorethat formany theserservicescollection firms do not respond promptly to complaints and many private M 19I00f ILMED BY JORM MICR+LAB CLONt RMIDS • DES MOINES I CLASSIFICATION PERSONAL SERVICES LEVEL 1: Solid Waste Superintendent Maintenance Worker II Maintenance Worker I Temporary Overtime SUBTOTAL Health & Life Insurance FICA, IPERS TOTAL LEVEL 2: Senior Maintenance Worker Overtime' SUBTOTAL Health & Life Insurance FICA, IPERS TOTAL CAPITAL OUTLAY LEVEL 2: Desk Chair Four -drawer file cabinet Printing Calculator, 12 -digit Modular remodeling DEPARTMENT PUBLIC WORKS UNIT REFUSE EXPENDITURE DETAIL .5 .5 4 4 7 7 11.5 11.5 TOTAL -373- 14VOI ILMID BY JORM MICR+LA9 LLOAR RAPIDS • DES 1101NES BUDGET FY 1979 $ 8,262 46,656 66,800 5,960 6,087 133,765 9,476 15 623 158,864 $ 12,956 648 13,604 877 1 606 16,087 $ 325 150 360 160 4 000 4,995 I; r I, w� y � a i g r kai .i I� i CLASSIFICATION PERSONAL SERVICES LEVEL 1: Solid Waste Superintendent Maintenance Worker II Maintenance Worker I Temporary Overtime SUBTOTAL Health & Life Insurance FICA, IPERS TOTAL LEVEL 2: Senior Maintenance Worker Overtime' SUBTOTAL Health & Life Insurance FICA, IPERS TOTAL CAPITAL OUTLAY LEVEL 2: Desk Chair Four -drawer file cabinet Printing Calculator, 12 -digit Modular remodeling DEPARTMENT PUBLIC WORKS UNIT REFUSE EXPENDITURE DETAIL .5 .5 4 4 7 7 11.5 11.5 TOTAL -373- 14VOI ILMID BY JORM MICR+LA9 LLOAR RAPIDS • DES 1101NES BUDGET FY 1979 $ 8,262 46,656 66,800 5,960 6,087 133,765 9,476 15 623 158,864 $ 12,956 648 13,604 877 1 606 16,087 $ 325 150 360 160 4 000 4,995 CLASSIFICATION BEGINNING BALANCE RECUTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Persona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE ENTERPRISE REFUSE COLLECTION FUNDS RESERVE FUND FUND SUMMARY ACTUAL ESTIMATE FY 1977 FY 1978 -374- 34,809 $ 349 $ 34,809 14ICRO11 L141 BY JURM MICR+LAB CLOAK B6PIDS • PES MOINES BUDGET FY 1979 $ 34,809 7,740 50,000 $ 51,740 55,000 $ 55,000 $ 31,549 a L'• Ii g �r e �1 rJJ to I LJ 1 �.J I I CLASSIFICATION BEGINNING BALANCE RECUTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Persona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE ENTERPRISE REFUSE COLLECTION FUNDS RESERVE FUND FUND SUMMARY ACTUAL ESTIMATE FY 1977 FY 1978 -374- 34,809 $ 349 $ 34,809 14ICRO11 L141 BY JURM MICR+LAB CLOAK B6PIDS • PES MOINES BUDGET FY 1979 $ 34,809 7,740 50,000 $ 51,740 55,000 $ 55,000 $ 31,549 a N Y I .� ENTERPRISE FUNDS REFUSE COLLECTION FUND EQUIPMENT REPLACEMENT P- I - 1 •^ BUDGET BUDGET a. j_ FY78 FY79 P. Beginning Balance S --- $ 34,809 r I" gg pts: Recei 9 Transfer from Refuse Collection Operations 34,809 50,000 P fl Interest Income --- 1,740 Total Available $ 34,809 $ 86,549 Expenditures: � Capital Outlay, Side Loader --- 55,000 r Ending Balance 5 34,809 5 31,549 p xg S „ Y it 5 1 11 T I , n L 1 -375- MICROFILMED BY JORM MICR('fLAB I L LLDAR RAPIDS • DES MOINES N CLASSIFICATION BEGINNING BALANCE RECEIPTS; Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Persona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE FUND SUMMARY ACTUAL FY 1977 ENTERPRISE LANDFILL FUNDS ESTIMATE BUDGET FY 1978 FY 1979 $ 100,873* $ $ 27_x_ $ 100,758 86,730 802 $ 63,347 22,646 32,998 170,172 346,522 107,638 $-454,160 $ 68,123 20,130 41,779 170,000 _126,490 $ 47� 351,376 2,000 98,000 $-4511376 $ 81,920 23;554 45,009 80,000 120,893 $ ZU'U.6s_ $ 1 7 6a8 *For comparison purposes only, was included in General Fund in FY77, -376- MICRO[ILI.1C0 BY JURM MICR+LAB CLUAR RANDS • DES 1.101N[S 1 1 1I 6.1 \ I �r lai W ;v CLASSIFICATION BEGINNING BALANCE RECEIPTS; Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Persona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE FUND SUMMARY ACTUAL FY 1977 ENTERPRISE LANDFILL FUNDS ESTIMATE BUDGET FY 1978 FY 1979 $ 100,873* $ $ 27_x_ $ 100,758 86,730 802 $ 63,347 22,646 32,998 170,172 346,522 107,638 $-454,160 $ 68,123 20,130 41,779 170,000 _126,490 $ 47� 351,376 2,000 98,000 $-4511376 $ 81,920 23;554 45,009 80,000 120,893 $ ZU'U.6s_ $ 1 7 6a8 *For comparison purposes only, was included in General Fund in FY77, -376- MICRO[ILI.1C0 BY JURM MICR+LAB CLUAR RANDS • DES 1.101N[S CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Personal Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE *for comparison purposes only. ENTERPRISE LANDFILL FUND OPERATIONS FUND SUMMARY ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 $ 100,873* $ __ $ i i $ 100,758 $ 86,730 346,522 351,376 -802-- $ 188,290 $ 346,522 i t. $ 63,347 $ 68,123 $ 81,920 22,646 20,130 r� 32,998 41,779 JJ 170,172 90,000 r. -- 126,490 u $ 289,163 $ 346,522 l� $ -' $ - $ I U r, II n: W �I �L L1 CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Personal Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE *for comparison purposes only. ENTERPRISE LANDFILL FUND OPERATIONS FUND SUMMARY ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 $ 100,873* $ __ $ i i $ 100,758 $ 86,730 346,522 351,376 -802-- $ 188,290 $ 346,522 $ 351,376 $ 63,347 $ 68,123 $ 81,920 22,646 20,130 23,554 32,998 41,779 45,009 170,172 90,000 80,000 -- 126,490 120,893 $ 289,163 $ 346,522 $ 351,376 $ -' $ - $ -377- IniCROPILNED BY JURM MICR+LAB CLDAR RAPIDS • DES MOINES CITY OF IOWA CITY FY 1979 BUDGET CITY MANAGER'S FUND _ Enterprise PROGRAM DECISION PACKAGE SUMMARY RECOMMENDED FUNDING LEVEL TOTAL COSTS/LEVEL FUNCTION u is or s ACTIVITY Lan ft PERSONAL Si COMMODITIE' SERVICES & CAPITAL OUT TOTAL �r 1 1410OI ILMED BY JORM MICR+LAB CLOAR RAPIDS • DES MOINES — GOALS AND OBJECTIVES FUND Enterprise FUNCTION Public Works PROGRAM ACHVM Landfill i ACTIVITY DESCRIPTION: The Landfill Division is responsible for the disposal of all solid waste in Johnson i County and all surrounding communities. u n ACTIVITY GOAL: To operate a State approved sanitary landfill as a self-sustaining utility in which iJ user charges equal cost of operation. ACTIVITY OBJECTIVES: rj 1. To ensure revenues equal expenses. 2. To continue compliance with State landfill regulations. i..J L1 ACTIVITY MEASUR51EW: 1. To monitor monthly income and compare against expenses. 6J1 2. Satisfactory rating on periodic State inspections. 0 I"1 J (7 U ACTIVITY ANALYSIS: 7 The landfill operation is an independent utility with fully funded replacement II funds for equipment and land. i u u i i -379- 141 CRO[ I1.1410 BY JORM MICR+LAB UDAR RAPIDS • DES MOINES -i. PREPARED BY: ROskup , n 00 APPROVED BY: Plastino C3 1 - RESOURCES CURRENT BUDGET bp REQUIRED FISCAL YEAR FISCAL YEAR seven hours a day five days a week, closed weekends and all holidays and the elimination of two landfill employees. :y •i No. Personnel 3.5 3.5 Personal Serv. 43,351 ' 'I I DECISP PACKAGE DATE: 11/g/77 DEPARTMENT: Public Works PREPARED BY: ROskup UNIT: LEVEL OF Landfill Operations 1 2 APPROVED BY: Plastino ACTIVITY DESCRIPTION: - RESOURCES CURRENT BUDGET This level provides a reduction in operation of the Landfill to REQUIRED FISCAL YEAR FISCAL YEAR seven hours a day five days a week, closed weekends and all holidays and the elimination of two landfill employees. No. Personnel 3.5 3.5 Personal Serv. 43,351 54,113 Commodities 17,058 19,960 erv. & Charges 39,465 40,888 Capital outlay 90,000 80,000 TOTAL 189,874 194,961 ADVANTAGES/BENEFITS: Lowers the present cost of operation by approximately $30,000 with only small decrease in income. OPTIONS: Contract the operation of the Landfill to a private contractor. CONSEQUENCES: Numerous complaints from users of Landfill, roadside dumping will occur in violation of State and Federal laws, Landfill will be shut down. MICNOF ILMCD BY JORM MICR+LA6 C DAR NAPIDS • DES MOINES I Iv w 1 1 DECISIr PACKAGE r DATE: 11/9/77 DEPARTMENT: Public Works PREPARED BY: ROskup UNIT: Landfill Operations LEVEL 2 OF 2 APPROVED BY: Plastino ACTIVITY DESCRIPTION: RESOURCES CURRENT ' BUDGET This level provides that the Landfill operate at its present REQUIRED FISCAL YEAR FISCAL YEAR schedule of 11 hours a day six days a week, five hours on Sunday and all holidays except Thanksgiving, Christmas, and No. Personnel 2 2 New Year's Day. Personal sere. 24,772 27,807 ommodities 3,072 3,594 Serv. & Charges 2,314 4,121 capital Outlay _ _ TOTAL 30,1.58 35,522 ADVANTAGES/BENEFITS: Prevents roadside dumping, and complaints. Provides longer operating hours which private haulers utilize in scheduling their pickup routes. OPTIONS: Contract to private operators. CONSEQUENCES: Roadside dumping will probably occur due to shortened hours and landfill user frustration. Private haulers would have difficulty maintaining route schedules. I4ICROLILN[D BY JORM MICR+I_AS CLDAR RAPIDS • DES 1401NES DEPARTMENT PUBLIC WORKS UNIT LANDFILL OPERATIONS EXPENDITURE DETAIL CLASSIFICATION HFY OYEES AUTHORIZED BUDGET 978 FY 1979 FY 1979 PERSONAL SERVICES I Solid Waste Superintendent .5 .5 V I! If Maintenance Worker III 2 2 25,320 I� 10,548 Overtime SUBTOTAL 3.5 3.5 r Health & Life Insurance a Cl 5,593 H I! '8 j? 9 I �r , L� ILl Wi i V -I DEPARTMENT PUBLIC WORKS UNIT LANDFILL OPERATIONS EXPENDITURE DETAIL CLASSIFICATION HFY OYEES AUTHORIZED BUDGET 978 FY 1979 FY 1979 PERSONAL SERVICES LEVEL 1: Solid Waste Superintendent .5 .5 $ 8,262 Maintenance Worker III 2 2 25,320 Maintenance Worker I 1 1 10,548 Overtime SUBTOTAL 3.5 3.5 2,156 46,286 Health & Life Insurance 2,234 FICA, IPERS 5,593 TOTAL54,113 LEVEL 2: Maintenance Worker 1 1 $12,408 Maintenance Worker 1 1 9,906 Overtime 1,115 SUBTOTAL 2 2 723,429 Health & Life Insurance 1,745 FICA, IPERS 2,633 27,807 CAPITAL OUTLAY LEVEL l: Landfill Excavation $80,000 -382- MICROFILMED BY JORM MICR+LA6 CLOAR RAPIDS • DES MOINES CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Persona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE FUND SUMMARY ACTUAL FY 1977 ENTERPRISE LANDFILL FUND RESERVE FUNDS ESTIMATE BUDGET FY 1978 FY 1979 $ 27,638 -- 2,000 -- 107,638 98,000 Lama— $ 100.000 80,000 $ $ 80.000 $ $ -- $27.L638 $ 127.638 i -383- MICROFILMED BY JORM MICR¢LAB LFOAR RAPIDS • DES MOINES ENTERPRISE FUNDS LANDFILL FUND LANDFILL OPERATIONS RESERVES LANDFILL EQUIPMENT REPLACEMENT RESERVE Beginning Balance Receipts: Transfer from Lanfill Operations Total Available Expenditures: Equipment Purchase Ending Balance (Deficit) RESOURCE RECOVERY STUDY Beginning Balance Receipts: Transfer from Landfill Operations Interest Income Total Available Expenditures Ending Balance -384- BUDGET BUDGET FY78 FY79 $ --- $ (12,362) 67,638 58,000 $ 67,638 $ 45,638 80,000 --- $ 12,362) $ 45,638 $ --- $ 40,000 40,000 40,000 --- 2,000 $ 40,000 $ 82,000 $ 40,000 $ 82,000 141CRonu•¢o BY JURM MICR+LAB CI.DAR PAPIDS • DES MOINES w I �c w �i p Ia l,e s( �r d+ i al t E .I ENTERPRISE FUNDS LANDFILL FUND LANDFILL OPERATIONS RESERVES LANDFILL EQUIPMENT REPLACEMENT RESERVE Beginning Balance Receipts: Transfer from Lanfill Operations Total Available Expenditures: Equipment Purchase Ending Balance (Deficit) RESOURCE RECOVERY STUDY Beginning Balance Receipts: Transfer from Landfill Operations Interest Income Total Available Expenditures Ending Balance -384- BUDGET BUDGET FY78 FY79 $ --- $ (12,362) 67,638 58,000 $ 67,638 $ 45,638 80,000 --- $ 12,362) $ 45,638 $ --- $ 40,000 40,000 40,000 --- 2,000 $ 40,000 $ 82,000 $ 40,000 $ 82,000 141CRonu•¢o BY JURM MICR+LAB CI.DAR PAPIDS • DES MOINES CLASSIFICATION BEGINNING BALANCE RECEIPTS: P Y Taxes Other Receipts: Licenses & Permits* Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Persona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE FUND SUMMARY ACTUAL FY 1977 $_ 87,049 ENTERPRISE AIRPORT FUND ESTIMATE BUDGET FY 1978 FY 1979 $ 275 $ 2,377 14,681 15,600 14,112 19,332 18,500 97,749 $ 28 747 $ .4.a3 $ it $ 1,948 $ -- $ i_. 9,635 3,500 10,140 1,243 i 27,710 85,9 -- $ 116,117 8 i.J 100,000 $ 141,350 Ir $_ 2,377 $—L22,724) ' r r r d Py LJ U �J I CLASSIFICATION BEGINNING BALANCE RECEIPTS: P Y Taxes Other Receipts: Licenses & Permits* Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Persona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE FUND SUMMARY ACTUAL FY 1977 $_ 87,049 ENTERPRISE AIRPORT FUND ESTIMATE BUDGET FY 1978 FY 1979 $ 275 $ 2,377 14,681 15,600 14,112 19,332 18,500 97,749 $ 28 747 $ .4.a3 $ it $ 1,948 $ -- $ 7,600 19,405 9,635 3,500 10,140 1,243 22,645 27,710 85,9 -- $ 116,117 -_ ---__ $ 32,280 100,000 $ 141,350 $ $_ 2,377 $—L22,724) -385- IA 001 ILMED BY JURM MICR+LAEI ,.LDAB BAN DS • DES MOINES FUND PROGRAM GOALS AND OBJECTIVES ENTERPRISE FUNCTION _ AIRPORT ACTIVITY DESCRIPTION: ACTIVITY Operate and manage the Iowa City Municipal Airport. ACTIVITY GOAL: To adequately serve the citizens and industries of Iowa City and surrounding area who use the facility; to maintain and improve the facility as required to keep it safe, and a viable part of the state and national system of airports for general aviation. Irl LJ ACTIVITY OBJECTIVES: 1) Complete the Master Plan Study as soon as possible. ri 2) Lengthen runway 6-24 to 6000 feet long. JJ 3) Install jet fueling facilities 4) Install VASI systems on runway 17-35, and runway 12. 5) Construct additional T -hangars to satisfy demand. 6 Resurface parking near Terminal Building; add parking spaces. 7 Continue to operate in black insofar as possible (except for necessary capital expenditures). 1 ACTIVITY MEASUREMENT: Measurable by percentage completion of each of above items. J IACTIVITY ANALYSIS: The specific objectives listed above are what the Commission feel are most important at this time. The objective may be modified by data and recommendations that may be contained in the Master Plan Study, and public input thereto. -386- !n; COW ILMED BY JURM MICR4�LA9 H DAII RAPIDS • DES MOINES i FUND PROGRAM GOALS AND OBJECTIVES ENTERPRISE FUNCTION _ AIRPORT ACTIVITY DESCRIPTION: ACTIVITY Operate and manage the Iowa City Municipal Airport. ACTIVITY GOAL: To adequately serve the citizens and industries of Iowa City and surrounding area who use the facility; to maintain and improve the facility as required to keep it safe, and a viable part of the state and national system of airports for general aviation. Irl LJ ACTIVITY OBJECTIVES: 1) Complete the Master Plan Study as soon as possible. ri 2) Lengthen runway 6-24 to 6000 feet long. JJ 3) Install jet fueling facilities 4) Install VASI systems on runway 17-35, and runway 12. 5) Construct additional T -hangars to satisfy demand. 6 Resurface parking near Terminal Building; add parking spaces. 7 Continue to operate in black insofar as possible (except for necessary capital expenditures). 1 ACTIVITY MEASUREMENT: Measurable by percentage completion of each of above items. J IACTIVITY ANALYSIS: The specific objectives listed above are what the Commission feel are most important at this time. The objective may be modified by data and recommendations that may be contained in the Master Plan Study, and public input thereto. -386- !n; COW ILMED BY JURM MICR4�LA9 H DAII RAPIDS • DES MOINES DECISION PACKAGE DEPARTMENT: UNIT: LEVEL I OF 1 The Airport Commission exercises all the powers grantedto cities and towns under Chapter 330 of the Code of Iowa, except the power to sell the Iowa City Airport. The following expenditures were approved by the Airport Commission on December 6, 1977 for FY 1979, Temporary Employees $ 3500 General Office Supplies Operating Supplies: 40 Agricultural Supplies $4000 Fuel 2200 Sanitation & Ind. Supplies 300 Miscellaneous 500 Repair & Maintenance: 7000 Building & Const. Supplies 500 Vehicle & Equip. Maint. 00 Surfacing Materials 2 1100 Other 500 Professional Services: 3100 Engineering Service 2000 Airport Management 6500 Farm Management 1700 Communications: 9200 T 1 h e ep one Publications 130 RESOURCES REQUIRED CURRENT FISCAL YEAR 120 No. Personnel Transportation: 250 Travel Expenses 100 ommodities Insurance: 10,140 100 Comprehensive Liability 900 apital Outlay ! Fire & Casualty 2595 TOTAL Commission Members Bond 105 SUBTOTAL 3600 DATE - PREPARED BY: Jones APPROVED BY: Airport Commission RESOURCES REQUIRED CURRENT FISCAL YEAR BUDGET FISCAL YEAR No. Personnel Personal Serv. --- 3,500 ommodities 9,635 10,140 erv. s Charges 22,645 27,710 apital Outlay --- TOTAL 32,280 41,350 The Airport Commission is composed of the following appointed members: Richard D. Phipps Caroline Embree Jack Perkins Claude Peterson (Chairman) Garry Bleckwenn M!CRDI ILMED BY JURM MICR+LA6 CLOAR RAPIDS • DCS MOINES I DECISION PACKAGE DATE: � DEPARTMENT: AIRPORT I PREPARED BY: Jones UNIT: LEVEL OF I APPROVED BY: Airport Commission Subtotal from previous page Public Utilities: Gas & Electricity Water & Sewer Repairs & Maintenance: Vehicle & Mobile Equip. Buildings Equipment Improvements Technical Services: Uniform & Laundry Service Janitorial Service Equipment Rental TOTAL RESOURCES CURRENT $26,790 REQUIRED FISCAL YEAR No. Personnel $3500 500 Personal Serv. 4,000 Comodities 50 erv. & Charge 2000 capital outlay 50 5000 7,100 TOTAL 160 1800 1,960 1,500 41,350 Total expenditures do not include Capital Improvemetns. For capital improvements breakdown, see Capital Improvement Program section. MICRO[ ILMED BY JORM MICR+LAB GLOMI RAPIDS • DES MOVIES BUDGET FISCAL YEAR J TRUST &AGENCY FUND - PENSION & RETIREMENT GENERAL REVENUE SHARING m!CP01 ILI.ICU BY JURM MICR( LAB (.WAN RAPIDS • NCS MOINES TRUST &AGENCY FUND - PENSION & RETIREMENT GENERAL REVENUE SHARING m!CP01 ILI.ICU BY JURM MICR( LAB (.WAN RAPIDS • NCS MOINES CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Persona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE FUND_ SUMMARY ACTUAL FY 1977 250,367 TRUST & AGENCY FUND PENSION & RETIREMENT FUND ESTIMATE BUDGET FY 1978 FY 1979 301,432 $ 214,539 $ 657,697 $ 366,869 $ 458,043 32,543 7,605 --- 4,805 --_ -"- 62,393 74,047 , 60 60,058 22,397 --- --- $ 7— 7— 9_ 835 $_ 448.521 $ 525,896 $ 667,094 $ 535,414 $ 718,280 1_473 --- - 14,360 60,203 $ 728,770 $ __S35,414$ 732,640 $ 301,432__ $ 214,539 $ 7,795 51-102 01CR0I ILI4ED BY JURM MICR+LA9 QDAR RAPIDS • DES 140114ES 0 -390- .; AICRIII IL14ED BY DORM MICR+LAS CI.DAR PAPIDS . DFS HOMES TRUST & AGENCY FUND PENSION SUMMARY OF EXPENDITURES AND RETIREMENT PERSONAL SERVICES: ACTUAL FY77FY78 ESTIMATE BUDGET Police - FY79 Pension Retirement $ 12,525 150 $ 12,525$ 12,525 Police Total 942 163 L467 193 735 206,607* Fire - 206 260 5219,132 Pension Retirement Fire Total $ 13,950 169 750 $ 13,950 232,924 $ 13,950 18 246,874s 249,582* 26$-3 532 M SUBTOTAL OTHER EMPLOYEES #: $347,167 $453,134 ' $482,664 FICA IPERS $183,190 $ --- Workmen's Compensation 136,737 82,280 $ 22,270#• 153,628#=# Unemployement Insurance SUBTOTAL '" """ -- 39,718** TOTAL PERSONAL SERVICES 880 29, 000*** 5235,616 SERVICES AND CHARGES: 5667,094 $535,414 $718,280 Retirement Systems Expense Police Retirement Fund****: " System Fire Retirement System $ 11130 $ --- $ 7,180 ry TOTAL SERVICES & CHARGES 343 $ - - _7,18 _ TOTAL EXPENDITURES 1+473 $ -0- $ 14,360 Contributions to: 5668,567 $535,414 $732,640 Police Retirement Fire Retirement 24.04% 26.98%- Other Employees 33.32% 33.32% 30.52%* 11.10% 11.10% 38.08%* *Includes an amount reimbursable by the State as provided in It is based on total salaries of eligible personnel. ) Police Retirement System - $27,484.00 12) HF914 effective 711176. /1/76, Fire R **In RetirementSystem (4.06%) this ***On January 1, 1978, local budgeted u0nOder the)General Fund. governments must Pay for unemployment insurance as the federal government's supplemental unemployment assistance time. The City will program expires at that be reimbursing the State for actual payments made program to City employees. ****The expense fund is provided Of the expenses in Chapter 411 of the under the of operating the annual actuarial report, Code the retirement systems. of Iowa for the payment Items budgeted for past, all have been paid out for the temporary disability physical exams and temporary of the contributions to include disability. In the ~ the which has been Paid out retirement of the General system except Fund. -390- .; AICRIII IL14ED BY DORM MICR+LAS CI.DAR PAPIDS . DFS HOMES F] n I c r�I r! 7 �i 16 TRUST & AGENCY FUND PENSION AND RETIREMENT SUMMARY OF EXPENDITURES -2- #The Attorney General has ruled that cities cannot levy in the Trust and Agency fund for pension costs until the city has reached its $8.10 maximum levy in the General Fund. Therefore, in FY79, 87.5% of FICA,Costs and no IPERS costs are budgeted in the General Fund. ##FICA Rate reflects a change in the rate from 5.85% to 6.05% of gross salaries; the maximum withholding increased from $16,500 to $17,700. ###IPERS rate reflects a change in the contribution rates .25% to 5.75% 5; however, the maximum withholding remained unchanged from from om 5 at $20,000. 0 -391- MICROFILMED BY DORM MICR+LA9 CLDAII RAPIDS • DES MOINES N BEGINNING BALANCE RECEIPTS: Revenue Sharing Interest Income TOTAL RECEIPTS EXPENDITURES, TRANSFERS: Operation & Maintenance - Aid to Agencies Genreal Fund Capital Outlay Mass Transportation Refuse Collection Fire (Pumper) SUBTOTAL Capital Improvements - Civic Center Air Conditioning Equipment Repair Facility Animal Shelter Study Library Study Purchase of Showers Property Downpayment on Old PostOffice Remodeling U -Smash -Em Bldg. Transit Oper. & Maint. Facility City Park Tennis Court Overlay SUBTOTAL TOTAL EXPENDITURES ENDING BALANCE TRUST & AGENCY FUNDS GENERAL REVENUE SNARING PROGRApROGRA�MARY BUDGET BUDGET FY78 FY79 $409,810 $ 141 $520,000 $534,178 5200 10,000 544�,17g' $150,114 $153,534- 121,308 --- 100,000 213,285 164,862 --- 70,549 606,833 5366,819 $ 88,835 $ -_- 24,881 --- 7,500 --- 19,000 157,620 --- 25,000 --- --- 150,000 7,500 32---20,000 5177 ,500 $929,669 $544,319 $ 141 $ _ -392- 'AICRO11UdED BY JORM MICR+LAB CIDAk PAPIDS • DES MOINES I I I I i I I f+ L1 �1 ; f BEGINNING BALANCE RECEIPTS: Revenue Sharing Interest Income TOTAL RECEIPTS EXPENDITURES, TRANSFERS: Operation & Maintenance - Aid to Agencies Genreal Fund Capital Outlay Mass Transportation Refuse Collection Fire (Pumper) SUBTOTAL Capital Improvements - Civic Center Air Conditioning Equipment Repair Facility Animal Shelter Study Library Study Purchase of Showers Property Downpayment on Old PostOffice Remodeling U -Smash -Em Bldg. Transit Oper. & Maint. Facility City Park Tennis Court Overlay SUBTOTAL TOTAL EXPENDITURES ENDING BALANCE TRUST & AGENCY FUNDS GENERAL REVENUE SNARING PROGRApROGRA�MARY BUDGET BUDGET FY78 FY79 $409,810 $ 141 $520,000 $534,178 5200 10,000 544�,17g' $150,114 $153,534- 121,308 --- 100,000 213,285 164,862 --- 70,549 606,833 5366,819 $ 88,835 $ -_- 24,881 --- 7,500 --- 19,000 157,620 --- 25,000 --- --- 150,000 7,500 32---20,000 5177 ,500 $929,669 $544,319 $ 141 $ _ -392- 'AICRO11UdED BY JORM MICR+LAB CIDAk PAPIDS • DES MOINES I I I I i I I SPECIAL ASSESSMENT FUND 11ICRO1 ILI4E0 0Y JORM MICR(�LAB HJAR RAPIDS • DES 1101NE5 I LJ n 1 I :J .i yi J 1 `I V J 1 1 SPECIAL ASSESSMENT FUND 11ICRO1 ILI4E0 0Y JORM MICR(�LAB HJAR RAPIDS • DES 1101NE5 ME SPECIAL ASSESSMENT FUND SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 BEGINNING BALANCE $ 609,778 $ 637,467 $ 410,617 RECEIPTS: Property Taxes - Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services - Intergovernmental Revenue _- Use of Money & Property 6,028 -- Miscellaneous Revenue 28,858 25,000 99,000 Transfers: Bond Transfers Expense Transfers -- 25,000 Other Transfers TOTAL RECEIPTS $ 34,886 $ 50,000 $ 99,000 EXPENDITURES Persona Services $ __ $ r Commodities '- Services & Charges _- 7,197 Capital Outlay Debt Service -- 501000 99,000 Transfers -- 1,850 -- 225,000 650 -- TOTAL EXPENDITURES $ 7,197 $ 276,850 iJ ENDING BALANCE $ 637,467 $ 410,617 $ 409,967 �r '� 61 LJ F� c, L.1 s �I i SPECIAL ASSESSMENT FUND SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 BEGINNING BALANCE $ 609,778 $ 637,467 $ 410,617 RECEIPTS: Property Taxes - Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services - Intergovernmental Revenue _- Use of Money & Property 6,028 -- Miscellaneous Revenue 28,858 25,000 99,000 Transfers: Bond Transfers Expense Transfers -- 25,000 Other Transfers TOTAL RECEIPTS $ 34,886 $ 50,000 $ 99,000 EXPENDITURES Persona Services $ __ $ $ Commodities '- Services & Charges _- 7,197 Capital Outlay Debt Service -- 501000 99,000 Transfers -- 1,850 -- 225,000 650 -- TOTAL EXPENDITURES $ 7,197 $ 276,850 $ 99,650 ENDING BALANCE $ 637,467 $ 410,617 $ 409,967 -393- MI CPO[ LVED BY JORM MICR+LAB CLDM RAPIDS • OFS MOINES I^ I^ r� 4J r NEW CONSTRUCTION BEGINNING BALANCE RECEIPT: Special Assessment TOTAL RECEIPTS FUND AVAILABLE SUI-114ARY OF EXPENDITURES EXPENDITURES- lst Ave,-Fairmeadows Sidewalk Construction Project Tanglewood & Ventura Improvements North Dodge Sewer TOTAL EXPENDITURES ENDING BALANCE WORKING G C- BEGINNING BALANCE RECEIPTS: EXPENDITURES: Debt Service (Interest Only) ENDING BALANCE -394- SPECIAL ASSESSMENT FUND NEW CONSTRUCTION WORKING CAPITAL $ 99,000 $x,000 $ 12,000 75,000 12.00o $99,000 $ 410,617 -0- MICROn EMEO BY JORM MICR+LAB CLBAR RANDS • BES 110114ES 4 �f r r U I. P} 1 LJ J I, 1 �n NEW CONSTRUCTION BEGINNING BALANCE RECEIPT: Special Assessment TOTAL RECEIPTS FUND AVAILABLE SUI-114ARY OF EXPENDITURES EXPENDITURES- lst Ave,-Fairmeadows Sidewalk Construction Project Tanglewood & Ventura Improvements North Dodge Sewer TOTAL EXPENDITURES ENDING BALANCE WORKING G C- BEGINNING BALANCE RECEIPTS: EXPENDITURES: Debt Service (Interest Only) ENDING BALANCE -394- SPECIAL ASSESSMENT FUND NEW CONSTRUCTION WORKING CAPITAL $ 99,000 $x,000 $ 12,000 75,000 12.00o $99,000 $ 410,617 -0- MICROn EMEO BY JORM MICR+LAB CLBAR RANDS • BES 110114ES SPECIAL REVENUE FUND m NCDA ROAD USE TAX ASSISTED HOUSING IA:QIDI II.M[D BY JORM MICR#LA6 (ADAR BAPiDS • DIS MOINES I SPECIAL REVENUE FUND m NCDA ROAD USE TAX ASSISTED HOUSING IA:QIDI II.M[D BY JORM MICR#LA6 (ADAR BAPiDS • DIS MOINES I BEGINNING BALANCE PROGRAM SUMMARY BUDGET FY78 $ 560,137 RECEIPT: Road Use Tax $ 880,568 Interest Income TOTAL RECEIPTS 880,568 EXPENDITURES: TRANSFERS - Operations: Traffic Control $ 328,706 Street System Maintenance 655,290 Encumbrances and Carryovers 84,604 Amendment -Snow Removal Costs 50,000 SUBTOTAL 51,118,600 Capital Improvements: Asphalt Street Sealing $ --- Equip. Serv. Bldg. Modifications --- SUBTOTAL— Capital Outlay: Contingency - R.O.W. Settlement -Ia. Hwy. Comm. $ 84,000 TOTAL EXPENDITURES $1,202,600 ENDING BALANCE 238 105 -395- MICROIIui[D BY JORM MICR+LAB CHAR RAPIDS • DES MOINES SPECIAL REVENUE FUND ROAD USE TAX BUDGET FY79 S 238,105 $ 931,008 24 000 955,008 S 379,979 570,617 $ 950,596 $ 37,517 205,000 $ 242,517 $1,193,113 $ -0- HOUSING AND COKIUNITY DEVELOPMENT ACT FUND EXPENDED EXPENDED TOTAL REBUDGET-TO BE BUDGET FY76 FY77 EXPENDED EXPENDED FY78 FY78 RECEIPTS $1,005,610 $1,334,006 $2,339,616 $1,782,384 $2,061,000 EXPE NSES. Neighborhood Imp. Prog.- 21,812 54,802 Housing Rehabilitation --- Min. Hsg. Code Enf. 18,022 Ralston Creek Flood Cont. 44,441 Neighborhood Site Imp. --- Neighborhood Park Imp. 6,018 Prog. - Handicapped & Eld.: 16,274 Senior Center --- Architectural Barriers 382 Skills Unlimited 850 Retarded Citizens Ctr. --- Buses for Handicapped --- Other Programs: 11,019 General Program Admin. 11,943 Housing Assist. Plan --- Downtown Redevelopment 800,000 Comprehensive Plan 60,719 Human Needs Plan __- River Corridor Study 16,240 City Park Improvements --- Park Acq. & Expansions 45,250 Riverfront Acquisition 1,745 Rape Prevention --- Citizen Participation --- Energy Conservation --- Contingency __- *transferred to Contingency TOTAL BUDGET BUDGET FY78- FY79 I $3,843,384 $2,130,000 21,812 36,780 21,812 54,802 328,188 40,198 142,550 470,738 272,000 52,593 97,034 182,966 15,000 154,306 55,198 337,272 96,400 686,000 10,256 16,274 100,000 137,226 90,000 190,000 220,000 --- 137,226 --- 10,637 11,019 103,981 250,000 --- 250,000 103,981 500,000 --- 850 11150 --- -__* 55,000 _ - - --- --- 50,000 50,000 --- 30,000 30,000 --- 102_753 114,696 81,304 118,194 199,498 140,000 918,226 97,873 1,718,226 158,592 506,174 964,650 1,470,824 29,000 5,280 5,280 52,127 26,001 120,487 9,513 172,614 35,514 13,530 13,760 30,000 --- -__ 60,980 2,150 60,980 39,020 68,600 --- 50,000 39,020 --- --- •47,400 1,745 255 118,600 --- -- 906 -- --- 906 --- 4,094 1_500 -- 1,500 4,094 --- --- '-- 50,000 50,000 "'- --- 1111100 14,800 127,305 103,070 14:CROnua10 BY JURM MICR+LAB U DAR RAPIDS • DES MINES i GOALS AND OBJECTIVES FUND HCDA-CDBG FUNCTION Plans E Program Development PROGRAM Community Development ACTIVITY CDBG Program Development f: Admin. ACTIVITY DESCRIPTION: There are four major types of activities to be carried out in the CDBG Program Development and Administration activity: citizen participation, general program administration, planning, and program development. All of these activities are federally mandated and federally paid for. The activity budget directly reflects the Department's administrative costs incurred because of the Community Development Block Grant Program. Federal regulations require a written citizen participation plan listing activities that will involve local residents in developing a plan of community development programs, developing workable programs to implement, and evaluating CDBG program performance. The Committee on Community Needs was established to facilitate the required level of citizen involvement. The division provides staff support to this committee, for example compiling information for Committee decision-making, documenting meeting activities, scheduling and coordinating public meetings, typing and mailing committee correspondence, and writing HUD reports documenting compliance with regulations. i iThe activity will continue to manage administrative details of CDBG community develop- ment programs and housing assistance plan programs as required by HUD. This includes: V � ia) development of the application document based on citizen input, staff input, and Council direction i b) monitoring program development, and execution to encourage timely progress and compliance with federal requirements c) maintaining positive relationships with HUD officials and preparing HUD reports in a thorough and timely manner. The activity will plan CDBG projects. HCDA 1977 regulations require a comprehensive neighborhood revitalization strategy and data documenting the 750 of the funds will benefit low and moderate income residents of Iowa City. The current Neighborhood Improvement Program (NIP) combines housing rehabilitation, minimum housing code enforcement, Ralston Creek flood control, and neighborhood site improvements to comprehensively improve the designated CDBG program area. Data must be compiled (a) to review the program costs vs. neighborhood benefit, so if necessary, program revisions can be drafted, (b) to calculate the percentage of funds directly benefiting low and moderate income residents, so the future CDBG monies can be used to continue developed programs, (c) to identify additional neighborhoods that would benefit from a comprehensive revitalization strategy, and (d) to propose to CCN and/or the City Council additional CDBG eligible, community development projects that would revitalize declining neighborhoods. The division will develop CDBG projects. New FY 179 CDBG programs such as the senior center, architectural barrier removal program, and neighborhood site improvements program will be developed by division staff for presentation to the City Council. -397- -1 ; 397- N; CVUI IiM4CD NY JL) RM MIC R#LAD LIJNt 110IDS • DIS ViDINCS I -2- a) The senior center project includes activities such as: (I) developing programming and financing plans for the project, (2) coordinating construction and programming activities with the Ecumenical Housing Corporation and their 202 elderly housing complex (which will be constructed on the same site), (3) assisting the Ebenezer Society and the Joint Project Task Force in collecting and preparing information for decision-making, and (4) providing information to older citizens about program developments. I b) The architectural barrier removal program as developed in 1976 needs to be reviewed and Council approved projects need to be completed. Additional project suggestions need to be reviewed and drafted for presentation to the City Council. An imple- mentation schedule must be prepared and executed. c) The neighborhood site improvements program is focused on neighborhood residents selecting public site improvements for the City to make with CDBG funds. Public meetings will be held. Projects proposals will be presented to the City Council for approval. The execution of the improvements will be supervised and coordinated. ACTIVITY GOALS: 1. To efficiently and effectively administer CDBG programs, documenting activities, u encouraging timely progress, and coordinating both people and projects. 2. To secure adequate funds to complete CDBG projects including the senior center and Neighborhood Improvement Program. 3. To plan a comprehensive group of activities to meet the needs of Iowa City's �} older neighborhoods -- to conserve the existing stock, and enhance the residential �.. environment. 4. To develop new CDBG program ideas into implementable schedules of activities 1 that will benefit Iowa City and meet nationally established statuatory objectives. ti. S. To coordinate citizen input, staff assistance and consultant expertise, and �1 Council decision-making as physical improvements to the post office structure are planned and implemented and as activities are programmed for the multi-purpose senior center. I� h: CUDI I1.V1CD BY JORM MICR+LAO LI JAR NAPIOS . DES MOINES -3 - ACTIVITY OBJECTIVES: c 1. Direct the development and implementation of a citizen participation c m plan that (a) meets federal regulations, (b) provides for citizen up.input into the FY 180 CDBG budget, (c) provides for citizen input N as CDBG programs are developed, and (d) provides an opportunity for U cam. citizens to evaluate each CDBG project's performance. Id L_ 2. Document each CDBG project's performance monthly (e.g. Hsg. Rehab., H.A.P., Min. Hsg. Code Enf., Neighborhood Site Improvements, Ralston Creek Flood Control, Senior Center, Arch. Barrier Removal, Downtown Redevelopment, and Energy Conservation). 3. Quarterly update CDBG program central file, documenting program compliance with Environmental Review Record, Equal Opportunity, fiscal management, labor standards, procurement standards, real property acquisition, and relocation rules, regulations and require- ments. 4. Direct the development of goals, objectives, implementation plans, and time schedules for proposed FY 180 community development projects (both staff and citizen proposals) for submission to the City Council for review and approval before January 1, 1979. S. Direct a scheduling of activities (for each CDBG project) to encourage expenditure of four and one-half million dollars (60%) of the total Iowa City CDBG entitlement grant (8.2 million) prior to June 30, 1979. (This objective is derived from HUD performance standards). 6. Secure $686,000, Iowa City's Sth year CDBG allocation, prior to June 30, 1979, (FY 180 CDBG program funds). 7. Prior to January 1, 1979, establish a system (possibly computer) which will collect and organize housing data --such as records of exterior housing conditions, socio-economic inofrmation, building permit infor- mation --necessary to evaluate Iowa City's housing market and document statistics in HUD reports and grant applications. 8. Write environmental review records and evaluate program costs verses benefits for all CDBG projects to be carried out during FY 179, there- fore complying with federal regulations and also providing information about projects' cost effectiveness to decisionmakers. 9. Plan a comprehensive neighborhood revitalization strategy for at least one deteriorating neighborhood in Iowa City, and apply for Small Cities CDBG funding to implement the program during FY 180. 0. Initiate a citizen input process for neighborhood site improvement programs in four neighborhoods prior to December 1, 1978, and schedule and carry out all City Council approved improvements to enable comple- tion of the Neighborhood Site Improvements program prior to June 30, 1979. -399- !AI CPnI ILMLD BY JURM MICR¢LA9 (;JAR 4mPIDS • D6 HOMES -4- 11. Prior to January 1, 1979, secure or identify adequate funding from local (e.g. individuals and organizations), state (e.g. HEW Title 20, and Historic Preservation), and federal (e.g. HEW Title 3, Title 5, and Title 7, as well as solar energy demonstration monies, and CDBG allocations) sources to: a) enable successful competition of the Old Post Office rehabilitation for use as a senior center, b) assure resources to satisfactorily equip the senior center, and c) provide the City Council with a list of funding possibilities for making budget decisions about senior center operating costs and program imple- mentation costs. 12. Schedule activities for the development of the Senior Center to facilitate a grand opening December, 1979; monitor progress monthly to assure performance; and provide assistance as necessary to minimize delays. -400- MICPOI ILMID BY JORM MICR+LAB H DAB PAPIDS • DES MINES -5- ACTIVI(Ty MEASUREMENT: —. U co 1. HUD will review and approve Iowa City's citizen participation plan. w a 1. 2. Records compiling monthly activities, as planned and accomplished for each c budgeted project, will be available to document progress for the general Is public, CCN, City Council, HUD officials, and auditors. a 3. Records decumentin e g procedural activities undertaken to comply with am . cfederal regulations will be available for review quarterly. ~ ba k 4. Draft FY '80 CDBG goals, objectives, and implementation plans will be available to CCN and the City Council prior to January 1, 1979. .V m v S. Audit of FY 179 activities will document that 60% of 4 years of funds have been expended. 6. The Sth year application (Community Development Plan, Housing Assistance v Plan, and Performance Report) will be prepared prior to March 1, 1979, for submission to A-95 agencies and HUD. 7. Written reports summarizing the quantity and quality of Iowa City housing will be available semi-annually: CDBG program effectiveness can be monitored and data required in HUD reports will be documentable. m [9. . A staff report providing cost -benefit analysis and an environmental review W record will be available for each FY 179 CDBG project by March 1, 1979. A staff report p providing a Small Cities CDBG proposal will be available for City Council review prior to March 1, 1979. (This will likely be submitted to HUD for FY '80 funding.) 10. Neighborhood site improvementproject funds will be encumbered prior to June 30, 1979. 11. A budget, which also identifies available financing sources, for completing the senior center will be presented to the City Council by January, 1979. 12. The structural improvements for the Senior Center will be completed by - December, 1979. ACTIVITYANALYSIS Achievement of the above objectives will capture a maximum of CDBG funding, minimize financial audit findings, satisfy HUD requirements, and allow the City Manager and City Council to evaluate performance of federally funded programs intended to improve the physical and social environment of low and moderate income residents. -- -401- t";c111)1 I uaeb By .)(.)RM MICR¢LAB IA OAk RAPIDS • Mr, MOINES I: DEPARTMENT HCDA UNIT CDBG Administration I i n J 1 Director of Community Development 1 J I r, Director of Housing & Inspect. Serv. �i :i Community Development Specialist 0 13,400 Secretary of DCD 3* L Secretary of H & I.S. U Senior Clerk Typist 51000 Legal Support 1 10,400 Other Staff Support 3,000 Health & Life Ins., FICA, IPERS 7,000 TOTAL 9 16 000 105,700 _ I EXPENDITURE DETAIL CLASSIFICATION I EMPLOYEES AUTHORIZED I BUDGET FY 1978 I FY J_F7-9-1 FY 1979 PERSONAL SERVICES CDBG Program Coordinator i n J 1 Director of Community Development 1 J �n Director of Housing & Inspect. Serv. �i 7,200 Community Development Specialist 0 13,400 EXPENDITURE DETAIL CLASSIFICATION I EMPLOYEES AUTHORIZED I BUDGET FY 1978 I FY J_F7-9-1 FY 1979 PERSONAL SERVICES CDBG Program Coordinator 1 Director of Community Development 1 J $15,400 Director of Housing & Inspect. Serv. �i 7,200 Community Development Specialist 0 13,400 Secretary of DCD 3* 25,000 Secretary of H & I.S. 3,300 Senior Clerk Typist 51000 Legal Support 1 10,400 Other Staff Support 3,000 Health & Life Ins., FICA, IPERS 7,000 TOTAL 9 16 000 105,700 _ *Part-time salaries for 3.5 DCD employees - equivalent to 2 full-time -40la- uiCP.m ILME.D BY JORM MICR+LAS CLOAK RAPIDS • DES MKS IIICR01 ILME.D BY JURM MICR+LA9 CEDAR NN'IDS • DES M0114ES DEPARTMENT HCDA i I UNIT EXPENDITURE DETAIL :a_.... CLASSIFICATION <I i AUTHORIZED BUDGET " FY 1978 FY 1979 FY 1919 PERSONAL SERVICES _ IIICR01 ILME.D BY JURM MICR+LA9 CEDAR NN'IDS • DES M0114ES DEPARTMENT HCDA — UNIT EXPENDITURE DETAIL CLASSIFICATION EMPLOYEES AUTHORIZED BUDGET " FY 1978 FY 1979 FY 1919 PERSONAL SERVICES _ Energy Conservation ann—P ei r — I Housing Assistance ann— ePi r —'— Downtown Redevelo ment Deve opment Program n Coordinator Community Development 1 $ 9,000 Specialist 1 Clerk Typist 6,2507 Staff Report --- --- Health & Life Insurance, 5,000 FICA, IPERS — 2,600 3 1 522,850 ` i e. i 'I I « -40lb- IIICR01 ILME.D BY JURM MICR+LA9 CEDAR NN'IDS • DES M0114ES DEPARTMENT HCDA UNIT EXPENDITURE DETAIL CLASSIFICAT;DN EMPLOYEES AUTHORIZED BUDGET FY 1978 FY 1979 FY 1979 PERSONAL SERVICES Comprehensive Plan Senior Planner I $ - Clerk Typist 1 -- Planning Technician 1 ___ --- Assistant Planner 3 --- _ Associate Planner y _ _- --- TOTAL 6Z Minimum Housing Code Enforcement Senior Housing Inspector --- $ 7,566 Housing Inspector 3 32 Temporary 39,888 Legal Support 3,600 Health & Life Insurance, 1,500 FICA, IPERS TOTAL 8,841 3= Housing Rehabilitation Rehab Construction Specialist 1 1 $13,000 Rehab Finance Specialist 1 Rehab Supervisor 1 1 12,488 Health and Life Insurance, 1 14,568 FICA, IPERS TOTAL 3 7,366 3 7�2 -401c - M; CROI ILMED BY JORM MICR+LAB CIDAR RAPIDS • DES MOINES GOALS AND OBJECTIVES FUND: SPECIAL REVENUE FUNCTION PLANNING & PROGRAM DEVELOPMENT PROGRAM: COMMUNITY DEVELOPMENT ACTIVITY COMMITTEE ON COMMUNITY NEEDS ACTIVITY DESCRIPTION: The Committee on Community Needs (CCN) will continue to coordinate a citizen partici- pation plan to provide citizen input throughout all stages of the CDBG program, including development of the application and program implementation, monitoring and evaluation. ACTIVITY GOALS: 1) To develop CDBG program recommendations for the City Council, providing citizen input in decision-making processes of application development, program development, program implementation and program evaluation. 2) To comply with HUD citizen participation requirements. 3) To strengthen the ability of neighborhood organizations to have increased impact on -City Council decision-making. ACTIVITY OBJECTIVES: 1) Review all CDBG programs and submit comments on each to the City Council periodically. 2) Host three or more public meetings to gather citizen input about new or existing programs. 3) Present program information to the general public via radio spots, newspaper ads, \ and other media, quarterly. 4) Provide technical assistance to citizens desiring to use CDBG funds but unfamiliar with the bureaucratic process. 68Submita CDBG budget proposal for FY80 funds to the City Council by December 18, 1978. Organize activities to involve Iowa Citians throughout the year in CDBG program identification, program development and program evaluation as required by HCDA 1977 regulations. ACTIVITY MEASUREMENT: 1) Minutes of CCN meetings will transmit committee recommendations to the City Council by the 15th of each month, to provide review and evaluation of each program a minimum of two times during the year. 2) Minutes of public meetings will record citizen input and aid HUD in evaluating program performance, and the City Council in making program decisions. 3) Tapes of radio spots, samples of newspaper ads, etc, will document the City's effort to disseminate information to the general public and HUD requirements will be satisfied. 4) CCN members will respond to all written citizen proposals within 30 days of thier receipt. If CDBG funding is not available, alternate courses of action will be suggested. 5) CCN FY80 budget recommendations will be submitted to the City Council by December 18, 1978. 6) The number of citizens who comment on the citizen participation process or CCN activities will be recorded. ACTIVITY ANALYSIS: Increased citizen participation is required by the new CDBG regulations. CCN is the City-wide group appointed to coordinate all citizen participation activities. Citizens and neighborhood groups must be involved in identifying program needs, developing programs to meet those needs, and evaluating implemented programs. I I -402- 14: CPO[ 402- '4:CRO[ I1.61CU BY JURM MICROLAB U OR RADIOS • DES MOINES i .. GOALS AND OBJECTIVES FUND SPECIAL REVENUE PROGRAM COMMUNITY DEVELOPMENT FUNCTION PLANNING & PROGRAM DEVELOPMENT ACTIVITY DESIGN REVIEW COMMITTEE ACTIVITY DESCRIPTION: The Design Review Committee will review and make recommendations to the City Manager regarding public and private construction in and adjacent to the Central Business District of Iowa City. This includes the review of redevelopment Urban Renewal parcels, the review of public which occurs on improvements to be constructed, and the review of private development and redevelopment which occurs within and adjacent to the ,y CBD. i ACTIVITY GOALS: 1) To encourage and promote the acceptability,attractiveness, cohesiveness, and general design compatibility of new construction and rehabilitation, where feasible, both public and private within and adjacent to the CBD of Iowa City. I�r, 2) To enhance the overall quality of design within the downtown area by working cooperatively with developers throughout project planning lIt rl 1.11 :61 vri 0 G U1 z j; i .. GOALS AND OBJECTIVES FUND SPECIAL REVENUE PROGRAM COMMUNITY DEVELOPMENT FUNCTION PLANNING & PROGRAM DEVELOPMENT ACTIVITY DESIGN REVIEW COMMITTEE ACTIVITY DESCRIPTION: The Design Review Committee will review and make recommendations to the City Manager regarding public and private construction in and adjacent to the Central Business District of Iowa City. This includes the review of redevelopment Urban Renewal parcels, the review of public which occurs on improvements to be constructed, and the review of private development and redevelopment which occurs within and adjacent to the ,y CBD. i ACTIVITY GOALS: 1) To encourage and promote the acceptability,attractiveness, cohesiveness, and general design compatibility of new construction and rehabilitation, where feasible, both public and private within and adjacent to the CBD of Iowa City. I�r, 2) To enhance the overall quality of design within the downtown area by working cooperatively with developers throughout project planning lIt rl 1.11 :61 vri 0 G U1 v ACTIVITY OBJECTIVES: 1) To review, in a timely manner, the preliminary design plans for all Urban Renewal redevelopment parcels. 2) To review, in a timely manner, the plans for all public improvements to be constructed within and adjacent to the CBD. 3) To establish a system for reviewing all plans for development or redevelopment within and adjacent to the Central Business District. ACTIVITY KASUREMENT: 1) Review of all redevelopment plans within the time limits established in the schedule, so that City Council action may occur within 40 days. 2) Review of all public improvements within the time limits specified in the pre -established schedule. 3) The percentage of all developments or redevelopments in and adjacent to the Central Business District which have been reviewed by the Design Review Committee. ACTIVITY ANALYSIS: Resolution 74-48 establishes the responsibilities of the Design Review Committee to review all redevelopment, development, and public improvements within and adjacent to the Central Business District. The Urban Renewal contract calls for design review' of all development to occur on Urban Renewal parcels. The established procedures call for the Design Review Committee to review the plans for all public improvements. However, no effective mechanism has been established to insure the review of private development or redevelopment which occurs within or adjacent to the Central Business District but not on Urban Renewal land. Store front renovations in City Plaza will be reviewed by the Design Review Committee when the store front renovation includes leasing space within the plaza. A system needs to be established for the review of all development within the Central Business District. -403- ?A:CW)1 a1411) BY JURM MICR+LAB U DAN PAPIDS • DFS MINES ASSISTED HOUSING ESTIMATE BUDGET FY 1978 FY 1979 $ 10,560 $ 10,560 586,170 476,340 $596,730 $486,900 $ 73,400 $ 68,708 11900 1,725 516,449 414,780 $591,749 $485,213 -404- MICROFILMED BY JURM MICR+LAB CEDAR RAPIDS • DES MOINES v f' U is ASSISTED HOUSING ESTIMATE BUDGET FY 1978 FY 1979 $ 10,560 $ 10,560 586,170 476,340 $596,730 $486,900 $ 73,400 $ 68,708 11900 1,725 516,449 414,780 $591,749 $485,213 -404- MICROFILMED BY JURM MICR+LAB CEDAR RAPIDS • DES MOINES ^ f' is i.: LJ 1_I 1 J — ' Li J _ .... ..,.......;r...... ASSISTED HOUSING ESTIMATE BUDGET FY 1978 FY 1979 $ 10,560 $ 10,560 586,170 476,340 $596,730 $486,900 $ 73,400 $ 68,708 11900 1,725 516,449 414,780 $591,749 $485,213 -404- MICROFILMED BY JURM MICR+LAB CEDAR RAPIDS • DES MOINES PERSONAL SERVICES Salaries & Wa Pension & Retirement Insurance SUBTOTAL COMMODITIES Of plies SUBTOTAL SERVICES AND CHARGES Professional Services Communications Transportation & Education Insurance Repair & Maintenance Miscellaneous SUBTOTAL TOTAL EXPENDITURES ASSISTED HOUSING EXPENDITURE DETAIL ESTIMATE FY 1978 $ 61,852 6,878 4,670 5 73,400 $ 1,900 $ 1,900 $ 5,700 1,200 1,500 1,700 2,100 504,249 $516,449 $591,749 -405- W RUI IUIED BY JORM MICR+LAD U.DAR PANDS • DES MOVIES BUDGET FY 1979 $ 57,708 6,618 4,382 S 68,708 $ 1,725 $ 1,725 $ 2,000 900 1,000 550 500 409,830 $414,780 $485,213 f I j !til 1� DEPARTMENT HOUSING & INSPECTION SERV. UNIT ASSISTED HOUSING EXPENDITURE DETAIL ICLASSIFICATION EMPLOYEES AUTHORIZED 1 C FY 1979 BUDGET FY 1979 PERSONAL SERVICES Housing Coordinator Housing Specialist2 1 1 $20,412 Senior Clerk Typist 2 27,744 Clerk Typist SUBTOTAL l 1 0__ f I j !til 1� DEPARTMENT HOUSING & INSPECTION SERV. UNIT ASSISTED HOUSING EXPENDITURE DETAIL ICLASSIFICATION EMPLOYEES AUTHORIZED FY 1918 FY 1979 BUDGET FY 1979 PERSONAL SERVICES Housing Coordinator Housing Specialist2 1 1 $20,412 Senior Clerk Typist 2 27,744 Clerk Typist SUBTOTAL l 1 0__ 9,552 FICA & IPERS T5 -r,-7-08 Health & Life Insurance 6,618 TOTAL 642 ASSISTED HOUSING The budget becauseuofetheomanagementrcontractassistedwithsMidshouintatesdDevelopmentifored Autumn Park Apartments. If the contract is not renewed in FY 79, it wi by be necessary to reduce the expenditures of the assisted housing func on ll fuh fund revenues. Several years employee yearsagsubsidize o, thefunction was financed partly L. general fund assistance. The proposed budget for FY 79 does not provide such Itmendethat from revenuengeneratedsfrom recofederal sourcesiand uothernserviceanced contrasolely cts, -406- 0! CPO[ 111-11 406- M:CPOI111.11 0 BY JORM MICR +LAB CLOAR PAPIDS • DES MOINES 1 B-1 GQAIS AND OflTECPNES FUND Leased Housing fU.CTION Depart ent of Housing B Inspection PROGRAM Community Development Services ACrI1TTY Housing Cormission ACTIVITY DESCRIPTION: li To provide citizen input to the Iowa City Housing Authority on matters of Leased Housing or other governmental Assisted Housing Program. T'7 i-, ACTIVITY GOAL: To provide a cross sectional citizen viewpoint on various issues and proposals II referred to the Commission by the Iowa City Housing Authority. To Monitor the activities of the Authority staff and report the findings to the Commission. ACTIVITY OWECTIVES: 1. To provide a source for public information about the Assisted Housing program, 2. To sponsor, conduct, and assist in evaluating studies and other data in order to guide future planning for Assisted Housing Programs, ACTIVITY %T SURZ¢NT: 1. Number of meetings held - Compare M8 to FY79. 2. Special Programs sponsored by the Commission - Compare FY78 to FY79. 3. Annual report to be issued by the Chairperson summarizing the Commissions evaluation of the Iowa City Housing Authority response to the ousi ii ''ng needs along with comments about staff and other support services. ACTIVITY ANALYSIS: It is essential that the role of the Commission be clarified so not to confuse the role of the Iowa City Housing Authority (Council) and the citizen members in meeting the housing needs of Iowa City. Staff response can only be monitored when goals are clearly defined and authority firmly established. -406a- M:00nu um BY .IURM MICR+LAB uoAR RAPIDS • mrs MOINES i 5 r a g fi 1 B-1 GQAIS AND OflTECPNES FUND Leased Housing fU.CTION Depart ent of Housing B Inspection PROGRAM Community Development Services ACrI1TTY Housing Cormission ACTIVITY DESCRIPTION: li To provide citizen input to the Iowa City Housing Authority on matters of Leased Housing or other governmental Assisted Housing Program. T'7 i-, ACTIVITY GOAL: To provide a cross sectional citizen viewpoint on various issues and proposals II referred to the Commission by the Iowa City Housing Authority. To Monitor the activities of the Authority staff and report the findings to the Commission. ACTIVITY OWECTIVES: 1. To provide a source for public information about the Assisted Housing program, 2. To sponsor, conduct, and assist in evaluating studies and other data in order to guide future planning for Assisted Housing Programs, ACTIVITY %T SURZ¢NT: 1. Number of meetings held - Compare M8 to FY79. 2. Special Programs sponsored by the Commission - Compare FY78 to FY79. 3. Annual report to be issued by the Chairperson summarizing the Commissions evaluation of the Iowa City Housing Authority response to the ousi ii ''ng needs along with comments about staff and other support services. ACTIVITY ANALYSIS: It is essential that the role of the Commission be clarified so not to confuse the role of the Iowa City Housing Authority (Council) and the citizen members in meeting the housing needs of Iowa City. Staff response can only be monitored when goals are clearly defined and authority firmly established. -406a- M:00nu um BY .IURM MICR+LAB uoAR RAPIDS • mrs MOINES INTRAGOVERNM ENTA L SERVICE FUND MICPOI IEMEU CY JORM MICR+LAO Cl DN! RAPIDS • DES MOINES , I= INTRAGOVERNM ENTA L SERVICE FUND MICPOI IEMEU CY JORM MICR+LAO Cl DN! RAPIDS • DES MOINES F INTRAGOVERNMENTAL SERVICE COMMENTS EQUIPMENT DIVISION The Equipment Maintenance Division continues to present operating and financial problems. When the Division was established, approximately 6 years ago, no preparation or organization was accomplished prior to the establishment. This Division will require increased attention from the Director of Public Works and the City Manager in the months ahead. Funding of levels 1 and 2 will continue current level of service. Capital outlay has been reduced by $4,800 in level 1 and $21,000 in level 2. -407 14!0011 L14ED BY JORM MICR( LA6 CLOAR RAPIDS • DES 140111ES - ,_ h� i � I,M r r I 1 / � r 1 I Iy y V I�1 L 1 I.1 J I — � INTRAGOVERNMENTAL SERVICE COMMENTS EQUIPMENT DIVISION The Equipment Maintenance Division continues to present operating and financial problems. When the Division was established, approximately 6 years ago, no preparation or organization was accomplished prior to the establishment. This Division will require increased attention from the Director of Public Works and the City Manager in the months ahead. Funding of levels 1 and 2 will continue current level of service. Capital outlay has been reduced by $4,800 in level 1 and $21,000 in level 2. -407 14!0011 L14ED BY JORM MICR( LA6 CLOAR RAPIDS • DES 140111ES CITY OF IOWA CITY FUND Intragovernmental FY 1979 BUDGET CITY MANAGER'S PROGRAM DECISION PACKAGE SUMMARY RECOMMENDED FUNDING LEVEL FUNCTION Pub tc ors TOTAL COSTS/LEVEL ACTIVITY quipment a ntenance PERSONAL SERVICES COMMODITIES SERVICES 8 CHARGE! A 0000 CAPITAL OUTLAY TOTAL LEVEL 1 LEVEL 2 LEVEL 3 LEVEL 4 TOTAL FY79 FY 78 167,289 15,701 182,990 175,385 326,590 --- 326,590 . 378,090 66,015 2,175 68,190 82,526 14,860 30,000 44,860 60,650 574,754 47,876 622,630 696,651 61ICROI ILNED BY JURM MICR+LAB QDAI( RAPIDS • DES I401NES n Li' r !AI 0 I a I� u L.l Fj B-1 GOALS AND OEJECTIVES MND Enterprise FUNCTION Public Works PIMRAM ACTIVITY Equipment Maintenance ACTIVITY DESCRIPTION: This division provides management, repair and maintenance services for City -owned vehicles and transit buses, with the exception of the Parks and Recreation Dept. and the Police Dept. The Parks and Recreation Dept. provides maintenance for Parks and Recreation vehicles on most repair and maintenance procedures of a routine nature. The Police Dept. contracts for service with private garages. ACTIVITY GOAL: To provide high quality repair to the City's equipment in a prompt manner. ACTIVITY OSJECI'IVES. 1. To specify and order all replacement equipment by August, 1978. 2. To coordinate equipment needs and replacement policies so that equipment is matched to need and use. ACTIVITY MEASUREMENT: 1. Replacement of fleet equipment at optimum time, usually four to five years or when upkeep costs exceed replacement value, to reduce cost per mile. This Optimum time has been shown effective in studies by the American Public Works Association's Institute for Equipment Services Research Foundations. 2. Provide high utilization factor(time equipment used ime equipment availableJ* ACTIVITY In the next two to three fiscal years the City should convert to a full "rental charge" system. Each division would budget so much permonth per unit of equipment. These funds would pay for vehicles replacement. The vehicles would be owned by the central equipment pool and assigned to divisions on a permanent basis with the pool responsible for replacement. At the present time the City budgets lump sums for equipment replacement thereby causing budgets to vary by 10-30% from year to year. This distorts budget considerations. -409- M!001 ILME.0 BY JURM MICR4ILA6 I.I.DAR RAPIDS • DES MOINES DECISIC 'ACKAGE DATE: 12/14/77 PREPARED BY: Reynolds DEPARTMENT: Public Works Basic Equipment Repair and LEVEL 1 OF 3 APPROVED BY: Plastino uNIT: Preventative Maintenance ACTIVITY DESCRIPTION: RESOURCES CURRENT BUDGET Provides for repair and preventive maintenance to all City -owned REQUIRED FISCAL YEAR FISCAL YEAR vehicles and equipment for the departments of Administration, No. Personnel 13 13 Community Development, Finance, Fire, Housing and Inspection, 167,289 and all Public Works divisions including Transit. Personal Serv. 160,445 (Parks and Recreation does their own work with the exception of some commodities 378,090 326,590 major overhauls, and Police contracts to private garages.) Provides for existing equipment pool of specialized equipment for erv. a Charges 80,537 66,015 use by other departments. apital Outlay 2,350 14,860 TOTAL 621,422 574,754 i o ADVANTAGES/BENEFITS: ' Keep equipment at 90% availability. i Keep Service Building in repair. Other departments would not have to carry speciailized equipment or vehicles in their inventories if equipment maintains the existing equipment pool of specialized equipment. OPTIONS: Contract all repairs and services to outside shops. Lease specialized equipment for use by departments if the equipment pool is not maintained. f CONSEQUENCES: Centralized equipment repair will cease. No provisions for emergency repairs such as snow removal and Saturday transit service. No equipment pool of specialized equipment, or vehicles. Increase equipment downtime if work is contracted out. MICC01 ILMED BY JURM MICR+LA6 WAR RAPIDS • DES M0114ES DECISIf PACKAGE. B_2 DEPARTMENT: Public Works (Equipment Maintenance) PREPARED BY: Reynolds UNIT: Improved Equipment Repair & Preventive LEVEL of Maintenance 2 3 APPROVED BY: Plastino ACTIVITY DESCRIPTION: ' Provides for overtime wages for personnel for emergency repair services such as snow removal and Saturday transit service. RESOURCES REQUIRED CURRENT FISCAL YEAR BUDGET FISCAL YEAR No. Personnel _ Provides for programmed replacement of equipment and vehicles. Personal Serv. 14,940 T5 ,701 Provides for schooling for mechanics in specialized areas such as truck automatic transmissions, transit transmissions, transit electrical systems, and transit air conditioning systems. Commodities - - erv. & charges 11989 2,175 Capital outlay 6,700 30,000 TOTAL 23,629 47,876 ADVANTAGES/BENEFITS: Replacement of worn out and/or dated equipment to maintain serviceability. Overtime would provide for less downtime for vehicles especially after removal and transit operations. regular hours operations such as snow Less cost per mile or hour for equipment in programmed replacement. OPTIONS: Contract some specialized work out to other shops to cover lack of overtime and specialized training. Lease equipment to cover excess downtime by not replacing equipment on a programmed basis. CONSEQUENCES: Less serviceability and more downtime for equipment by not replacing as needed. More downtime for equipment because of lack of overtime such as in snow removal and transit operations. Decrease in productivity due to lack of specialized training. i+:cmmrnMED BY JORM MICR<�LA9 CI.IAH RAPIDS • DES 110111CS UECIS Ii PACKAGE DEPARTMENT: PU1)11C Works (Equipment Maintenance) PREPARED BY: en UNIT. Maintenancroved eved uwithn2ndeshiftair &foreextended transit service IEVF.I ventive 3 OF 3 APPROVED BY: ACTIVITY DESCRIPTION: Provides for second shift service to Transit Division due to night RESOURCES operations. This provides for a mechanic to work nights to cover REQUIRED ProvidesnforuincreasedtservicefatsService Building on second shift. No. Personnel Pe Personal Provides for specialized equipment (vehicle end lift) to increase commoaitiesrV productivity. erv. 6 Charge apital Outlay DATE: Reynolds Plastino CURRENT FISCAL YEAR 51,600 B_._ 11/8/77 BUDGET FISCAL YEAR 31,250 TOTAL 51,600 57,011 1 prdecrease EFITS: N I aintenance to transit equipment at night so buses aren't taken Out of service as often and a "crisis" repair situations during the day.service for repairs and preventive maintenance on second shift at Service Building due to increase and specialized equipment. OPTIONS: Increase overtime for day shift personnel to combat increased workload. Contract some work to outside shops to decrease excess workload. CONSEQUENCES: Increase in downtime for equipment due to increased usage (Transit). Time wasted during the day doing repairs that could be done at night. ie; CPUf lu4ED By JURM MICR+LA13 (101? PAPIns • nes 140PES CLASSIFICATION PERSONAL SERVICES LEVEL 1: Superintendent of Equipment Senior Mechanic Mechanic II Mechanic I Maintenance Worker III Maintenance Worker II Maintenance Worker I Clerk/Typist SUBTOTAL Health & Life Insurance TOTAL LEVEL 2: Overtime LEVEL 3: Mechanic I Maintenance Worker I Overtime SUBTOTAL Health & Life Insurance TOTAL EXPENDITURE DETAIL 1 1 2 3 3 1 1 1 13 -413- 1 1 2 3 3 1 1 1 13 1 1 2 DEPARTMENT PUBLIC WORKS — UNIT EQUIPMENT MAINTENANCE 111CROF I LMED BY JURM MICR+LAO F.I. DAR PAPIDS • DFS MOINES it BUDGET FY 1979 � i .y $ 14,580 14,076 25,824 w 38,712 34,908 9,966 8,922 10 026 57,014 _ 10,275 167,289 �- i $ 15,701 i $ 12,912 _ 8,922 2183 - 2244,017 1,744 25,761 I i i i I 1 I I CLASSIFICATION PERSONAL SERVICES LEVEL 1: Superintendent of Equipment Senior Mechanic Mechanic II Mechanic I Maintenance Worker III Maintenance Worker II Maintenance Worker I Clerk/Typist SUBTOTAL Health & Life Insurance TOTAL LEVEL 2: Overtime LEVEL 3: Mechanic I Maintenance Worker I Overtime SUBTOTAL Health & Life Insurance TOTAL EXPENDITURE DETAIL 1 1 2 3 3 1 1 1 13 -413- 1 1 2 3 3 1 1 1 13 1 1 2 DEPARTMENT PUBLIC WORKS — UNIT EQUIPMENT MAINTENANCE 111CROF I LMED BY JURM MICR+LAO F.I. DAR PAPIDS • DFS MOINES it BUDGET FY 1979 � i .y $ 14,580 14,076 25,824 w 38,712 34,908 9,966 8,922 10 026 57,014 _ 10,275 167,289 �- i $ 15,701 i $ 12,912 _ 8,922 2183 - 2244,017 1,744 25,761 EXPENDITURE DETAIL CLASSIFICATION CAPITAL OUTLAY LEVEL l: Renovation of Modulars for office space Vehicle Lift - replacement Drain repair Office Chairs (2) Adding Machine —replacement 2 -ton jack - replacement LEVEL 2: Dump truck - replacement LEVEL 3: Backhoe with front loaders 7 -ton end lift 20 ton air jack TOTAL DEPARTMENT PUBLIC WORKS UNIT EQUIPMENT MAINTENANCE BUDGET FY 1979 $ 4,000 6,000 4,000 250 160 450 =0 TOTAL $30,000 3020 TOTAL -414- !4:c11Dnu4ED BY JORM MICR#LAB U DAR RAPIDS • DES MOINES $29,000 1,050 1,200 3� 1,250 I 3 I i� 6J U J EXPENDITURE DETAIL CLASSIFICATION CAPITAL OUTLAY LEVEL l: Renovation of Modulars for office space Vehicle Lift - replacement Drain repair Office Chairs (2) Adding Machine —replacement 2 -ton jack - replacement LEVEL 2: Dump truck - replacement LEVEL 3: Backhoe with front loaders 7 -ton end lift 20 ton air jack TOTAL DEPARTMENT PUBLIC WORKS UNIT EQUIPMENT MAINTENANCE BUDGET FY 1979 $ 4,000 6,000 4,000 250 160 450 =0 TOTAL $30,000 3020 TOTAL -414- !4:c11Dnu4ED BY JORM MICR#LAB U DAR RAPIDS • DES MOINES $29,000 1,050 1,200 3� 1,250 I CAPITAL IMPROVEMENTS PROGRAM !4.c)l1)111-111E0 BY JURM MICRbLAB C1;)Alt PAPIDS • NES 110114ES u I \ r i �i J CAPITAL IMPROVEMENTS PROGRAM !4.c)l1)111-111E0 BY JURM MICRbLAB C1;)Alt PAPIDS • NES 110114ES CAPITAL IMPROVEMENT PROGRAM I. INTRODUCTION In the FY79-83 CIP, the City Council is being asked to determine what projects can be realistically accomplished in the next several years on the basis of anticipated revenues, city priorities and the Council's willingness to issue general obligation bonds or seek voter approval of general obligation bond issues. i The City Council should first determine which projects it would like to see funded in FY79. Secondly, all projects not funded in FY79 will _ automatically be shifted to the next fiscal year unless the Council designates a specific year for the project or decides to eliminate the project from the five year plan. The final CIP document should therefore reflect a five year plan for providing capital improvements commensurate with the fiscal policy and the needs of Iowa City. i �.l i„ I� In FY79, authorizations of $3,700,000 in General Corporate Purpose Bonds and $3,829,080 in Essential Corporate Bonds are proposed. The fiscal Policy provides that new general obligation bond issues shall not exceed an average of $1,000,000 in any year except for selected projects of a non-recurring type. However, as most of the authorizations proposed are for a new library, storm water detention and control facilities, and bridge repair, the non-recurring provision of the policy is met. II. PLANNING AND PROGRAMMING CONSIDERATIONS Captial Improvements Programming is the planning, coordination, and �i scheduling of public physical improvements for a community over a period of years. The scheduling is developed according to priorities based on need, desire and importance of such improvements to the community within the constraints of the City's ability to finance as well as having the staffing to design and administer the projects. Essentially, the CIP is a legislative and management tool to facilitate the scheduling, planning and execution of a series of public improve- ments over a five-year period. -- Usually the development of a CIP begins with the proceeds from a current i or recently updated Comprehensive Plan. The plan presents an analysis of needs and desires of the community over an intermediate to long range time span, and translates these into prescribed action programs and services that can be performed by City government. As an element of the Comprehensive Plan, a Community Facilities Study would analyze the various City services or facilities to determine their adequacy; and to develop recommendations where services or facilities would need to be improved and where others would need to be initiated. These recom- mendations would then assist in initially proposing needed public captial improvements as well as providing a framework for prioritizing and scheduling the majority of proposed projects. -415- 't: C P I J IL14En By JoRM MICROLAB (HA1( PAPImS • MS MINES 0 III. FISCAL POLICY CONSIDERATIONS The concept of sound financial planning is of equal importance to physical planning, and is critical for the success of any program whether it be public or private. As a result, the Capital Improve- ment Program is a determination of (1) the levels of capital outlays and (2) the sources of financing those outlays. In determining the scheduling of programs for completion within the next five years, it was necessary to deal with the City's financial resource limita- tions; both those that have been established by State law, and those that have been adopted as policy bythe City Council as a guide to future City expenditure and indebtedness. It is the latter limitation to which the City Council addressed itself in 1973 by the formal adoption of a fiscal policy that is aimed at controlling and regulating the property tax levy for debt service on General Obligation Bonds used to finance capital expenditures. Adherence to this fiscal policy can be expected to provide the following advantages: 1. The property tax levy for debt service on which there is no State imposed maximum limit can be projected and regulated to either remain relatively constant or to increase at an even controlled rate. 2. Investors interested in City of Iowa City bonds can refer to a fiscal policy and rely on it in making decisions on whether to buy obligations of the City and in determing the interest rate that they will bid. A formally approved fiscal policy has a strong bearing on the City's ability to maintain and improve on its credit rating. 3. Planning for public improvements normally takes place over a period of years. Nearly always, funds are spent for engineering and right-of-way prior to the years in which actual construction takes place. The fiscal policy can establish amounts of money which will be spent for several years in the future for best public improvements facilities planning and make it possible to concentrate time and funds on those priority projects which can be financed and constructed within the City's financial limitations. 4. A very significant advantage of a formal fiscal policy is to demonstrate the need for additional revenue sources i in future years by matching expenditures and indebtedness permitted by such a fiscal policy against the much greater need for additional public improvements. -416- 0:C1101 WILD BY JURM MICR+LAB ([,)Al( RAPIDS • M MOINES IV. APPLICATION OF FUNDS The funding of the projects included in the FY79-83 CIP has been categorized into the four major categories of: 1. Operating Revneue, i 2. Bond Issues -General Obligation and Revenue. — 3. State and Federal Grants -Grants for specific projects, and 4. Special Revenue -Revenue whose use is restricted to specific types of projects. The City strives to secure and utilize funds other than operating revenue and general obligation bonds to the maximum extent practical, and utilize general obligation debt within the parameters of the fiscal policy. As the "Summary by Source of Funds" chart on Page 439illustrates, operating revenue and general obligation bond debt account for 38.8% of the funding for the five year FY79-83 CIP. Of the remaining sources, state and federal grants account for 48.9% of the five year total, revenue bonds account for 4.7%, and special revenue accounts for the remaining 7.6% of the projected five year total of $49,759,897. I L -417- M,CROL IWED BY JU RM MIC R+L A B LLOAR RAPIDS • DES MOVIES V. FISCAL POLICY ANNUAL OPERATING EXPENDITURES 1. Balanced Budget: The budget of the City of Iowa City shall be drawn To that estimated revenues and anticipated expenditures are equal. (State Law Requirement) 2. Tax Ceiling: The budget of the City of Iowa City shall be drawn so that tax revenue in the general operating, or "seven functional" funds do not require a tax levy of more than 30 mills. (State Law Requirement) CAPITAL EXPENDITURES 1. Definition: Current year expenditures (first year of the five year Capital Improvement Program) for all public improvements and their preliminary studies and the acquisition of property or equipment for a new public improvement shall be defined as "Capital Expenditures" and shall be financed under the provisions of this fiscal policy and planned in terms of the five year Capital Improvement Program. 2. Project Analysis: A clear distinction shall be made between tax supported and self -supported loans. All projects supported by self -supported loans must demonstrate ability to develop sufficient income to repay l their cost. 3. Maximum Limitations on General Obli ation Bonds: The followingtwo maximum limitations shall apply to Genera Obligation Bonds: a. Debt Limit: Debt pledged as a general obligation of the City of Iowa City shall not exceed 5% of the market value of the taxable property within the corporate limits as established by the City Assessor. (State law requirement) b. Borrowing Reserve: A minimum of 20% borrowing reserve, or debt margin, shall be maintained to meet emergencies. 4. Ceiling on Debt Service: Debt Service charges payable from the general tax levy shall not exceed 25% of that levy in any one fiscal year. 5. Tax Su orted Loans: New tax supported loans (General Obligation onds shall not exceed an average of $1,000,000 in any of the years of the Capital Improvement Program except for selected projects of a non-recurring type. I -418- +;Cuunu+ru BY JURM MICR+LA6 [['JAN "Arms • nr.S 140n¢S CAPITAL EXPENDITURES (CONT.) 5• -As -You -Go Financing: In addition to the $1,000,000 in tax supported loans, an amount at least equal to 10% of the tax supported loans shall be financed from current operating funds for a total of .$1,100,000 available annually to finance capital expenditures. 1. Bond Issues: Bonds shall be of a serial obligations of the City of Iowa Citytype and general . Tax supported loans shall have maximum maturities of 20 years. Insofar as it is practical, the maturity schedule shall provide for payment in equal installments over the period to maturity. 3• Outstanding Debt: The outstanding general obligation debt of IowCity l be leveled off at the earliest possible date. This fiscal policy was adopted by motion of the City Council at its regular meeting of June 5, 1913. -419- MIMI ILMEO BY JURM MICR+LAB Q DAR RAPIDS • DES MOINES W r r I. I; I�uf J I f 3 hr i M t:l l � � Ua y rill 1 F4 I f 9 CAPITAL EXPENDITURES (CONT.) 5• -As -You -Go Financing: In addition to the $1,000,000 in tax supported loans, an amount at least equal to 10% of the tax supported loans shall be financed from current operating funds for a total of .$1,100,000 available annually to finance capital expenditures. 1. Bond Issues: Bonds shall be of a serial obligations of the City of Iowa Citytype and general . Tax supported loans shall have maximum maturities of 20 years. Insofar as it is practical, the maturity schedule shall provide for payment in equal installments over the period to maturity. 3• Outstanding Debt: The outstanding general obligation debt of IowCity l be leveled off at the earliest possible date. This fiscal policy was adopted by motion of the City Council at its regular meeting of June 5, 1913. -419- MIMI ILMEO BY JURM MICR+LAB Q DAR RAPIDS • DES MOINES CITY OF IOWA CITY FY 79-83 CAPITAL IMPROVEMENT PROGRAM GENERAL OBLIGATION BOND AUTHORIZATION SCHEDULE 141CROI ILME.D BY JO RM MIC R+L A B i. LLOAR RAPIDS • DES MOINES TOTAL PROJECT FY 79-83 FY 79 FY 80 FY 81 FY 82 FY 83 CIVIC CENTER FLOODPROOFING PROJ. $ 22,000 Council ANIMAL CONTROL SHELTER PROJ. 200,000 Voter TRAINING TOWER PROJECT 300,000 Voter RIVER CORRIDOR TRUNK SEWER IMPROVEMENT PROJECT 2,000,000 Council WASTEWATER TREATMENT FACILITIES IMPROVEMENT 5,463,004 Council Council Council CONCRETE STREET AND CURB REPAIR 334,150 Council Council Council Council Council BRIDGE REPAIR PROJECT 2,120,000 Council Council CITY SHARE EXTRA WIDTH PAVING PROJECT 500,000 Council Council Council Council Council GILBERT STREET RECONSTRUCTION a AND INTERSECTION IMPROVEMENT 411,500 Council o SCOTT BOULEVARD PROJECT 850,000 Council ' BENTON/RIVERSIDE INTERSECTION IMPROVEMENT PROJECT 33,750 Council HOLLYWOOD BOULEVARD/HIGHWAY 6 INTERSECTION SIGNALIZATION PROJ. 30,000 Council GILBERT/BOWERY INTERSECTION SIGNALIZATION 30,000 Council RALSTON CREEK STORM WATER DETENTION PROJECT 300,000 Council WESTSIDE SWIMMING POOL PROJECT 375,000 Voter LIBRARY BUILDING PROJECT 3,500,000 Voter VOTER APPROVED $3,700,000 $ --- $ --- $ 375,000 $ 300,000 COUNCIL APPROVED 3,829,080 5,140,832 2,790,832 166,830 166,830 TOTAL $16,469,404 $7,529,080 $5,140,832 $2,790,032 $ 541,830 $ 466,830 141CROI ILME.D BY JO RM MIC R+L A B i. LLOAR RAPIDS • DES MOINES PROJECTS GOVERNMENT BUILDINGS U -SMASH -EM REMODELING TOTAL COST) FY 1979 - 83 I This project will convert the former U -Smash $ 150,000 into Office need for rental Propertysnowebeingiusedib eliminate CIVIC CENTER FLOODPROOFING PROJECT y the City. The purpose of$ 22,000 from floodingby is project is to protect the Civic Center Y the Ralston Creek by means of a retaining wall and landscaping. This project will protect the building from surface water to the 100 year flood elevation. The General Obligation Bond Issue will be for this project and for the purchase of the land necessary for the storm water detention facility adjacent to Hickory Hill Park. POLICE POLICE STATION REMODELING PROJECT This project will allow the remodeling of the present Police $ 11,500 headquarters room andoffices1udThe presentastation isrinadequate andad deteriorated, and lacks necessary operating facilities. OUTDOOR FIRING RANGE PROJECT This project will provide the Police Department with a $ 36,200 facility in which they could properly train in the use of firearms. The City presently has no such facility. The Proposed range will be a joint effort of Iowa City, Coral - ville and Johnson County. ANIMAL CONTROL SHELTER PROJECT This projects for econstruction $ 200,000 which would Provideeadequate facilitiesforoOffice space f a new ter isolation areas, and healthful work areas. The facility will comply with State laws and regulations. FA - FEDERAL AID SA - STATE AID I I ORS - GENERAL REVENUE SHARING RUT -ROAD USE TAX -421- M:00I ILMED BY JORM MICROLAB LL)AR PAPIM • DCS MINES i i i I `i { PROJECTS GOVERNMENT BUILDINGS U -SMASH -EM REMODELING TOTAL COST) FY 1979 - 83 I This project will convert the former U -Smash $ 150,000 into Office need for rental Propertysnowebeingiusedib eliminate CIVIC CENTER FLOODPROOFING PROJECT y the City. The purpose of$ 22,000 from floodingby is project is to protect the Civic Center Y the Ralston Creek by means of a retaining wall and landscaping. This project will protect the building from surface water to the 100 year flood elevation. The General Obligation Bond Issue will be for this project and for the purchase of the land necessary for the storm water detention facility adjacent to Hickory Hill Park. POLICE POLICE STATION REMODELING PROJECT This project will allow the remodeling of the present Police $ 11,500 headquarters room andoffices1udThe presentastation isrinadequate andad deteriorated, and lacks necessary operating facilities. OUTDOOR FIRING RANGE PROJECT This project will provide the Police Department with a $ 36,200 facility in which they could properly train in the use of firearms. The City presently has no such facility. The Proposed range will be a joint effort of Iowa City, Coral - ville and Johnson County. ANIMAL CONTROL SHELTER PROJECT This projects for econstruction $ 200,000 which would Provideeadequate facilitiesforoOffice space f a new ter isolation areas, and healthful work areas. The facility will comply with State laws and regulations. FA - FEDERAL AID SA - STATE AID I I ORS - GENERAL REVENUE SHARING RUT -ROAD USE TAX -421- M:00I ILMED BY JORM MICROLAB LL)AR PAPIM • DCS MINES RB - REVENUE BOND - SP - SPECIAL ASSESSMENT HC - HOUSING 8 COMMUNITY DEVELOPMENT ACT OR - OPERATING REVENUE -422- 1410011 LF -111D BY JURM MICR+L.A6 CLDAR RAPIDS • DES MOINES 1 J r� u 1, RB - REVENUE BOND - SP - SPECIAL ASSESSMENT HC - HOUSING 8 COMMUNITY DEVELOPMENT ACT OR - OPERATING REVENUE -422- 1410011 LF -111D BY JURM MICR+L.A6 CLDAR RAPIDS • DES MOINES i PROJECTS , TRAINING TOWER PROJECT This project provides for the construction of a five -story training tower with a two -stall engine room. Present train- ing sessions are held•on streets and parking lots and this lack of facilities hampers effective training. FIRE DEPARTMENT OFFICE CONSTRUCTION -PROJECT This project will alleviate the overcrowded office in the Central Station presently used by the Fire Department. Space will be gained by enclosing the present parking area at the northwest corner of the building. POLLUTIOPOLLUTIO-TR�L RIVER CORRIDOR TRUNK SEWER IMPROVEMENT PROJECT This improvement provides the final $2,000,000 for the construction of a $4,000,000 trunk sanitary sewer from the present sewage treatment plant to Taft Speedway. The existing east and west side trunk sewers are currently over- loaded and require immediate relief for present and future loads to prevent discharging of raw sewage into the Iowa River. This trunk sewer will also provide sanitary sewer for some areas on the north side that are unable to develop now because'of the lack of sewer. The G.O. Bond Issue will be abated by sewer revenues. OAKLAND CEMETERY SEWER IMPROVEMENT PROJECT This project will provide for a separate sanitary sewer to serve several residences on Dewey Street as well as the cemetery office and shop building. The existing clay sewer is in poor condition and in imminent danger of collapsing. WASTEWATER TREATMENT FACILITIES IMPROVEMENT PROJECT The purpose of this project is to provide for improvements i the collection system and for the construction of a new sewage treatment plant. This improvement will bring the City's sewage system into compliance with State and Federal laws that regulate the operation and maintenance of sewage collection and treatment systems. Federal and State assistance in the amount of 80% of the project cost is anticipated. The G.O. Bond Issue will be abated by sewer revenues. FA - FEDERAL AID SA - STATE AID GRS - GENERAL REVENUE SHARING RUT - ROAD USE TAX -423- 'A:CRUI IL141D BY ,)oRM MICR+LA6 (.[JAR RN'IDS • DES MINES TOTAL COST FY 1979 — 83 $ 300,000 $ 23,000 $2,000,000 $ 25,000 $28,390,025 M GO - GENERAL OBLIGATION BOND $P ' SPECIAL ASSESSMENT --' RB - REVENUE BOND OR - OPERATING REVENUE HC - HOUSING 8 COMMUNITY DEVELOPMENT ACT ' I -424- w1CROFIWED BY JORM MICR+LAB (10AR RN'IDS • DES'401NES i; iW. j� r -i I� GO - GENERAL OBLIGATION BOND $P ' SPECIAL ASSESSMENT --' RB - REVENUE BOND OR - OPERATING REVENUE HC - HOUSING 8 COMMUNITY DEVELOPMENT ACT ' I -424- w1CROFIWED BY JORM MICR+LAB (10AR RN'IDS • DES'401NES PROJECTS TOTAL COSTI IFY 1979 - 8.3 NORTH DODGE SEWER PROJECT $ 12,000 The purpose of this project is to construct an eight inch i PROJECTS TOTAL COSTI IFY 1979 - 8.3 NORTH DODGE SEWER PROJECT $ 12,000 The purpose of this project is to construct an eight inch sanitary sewer on Dodge Street Court to serve houses pre- sently served by septic tanks or four inch sewers. This project has been requested by a landowner. STREET SYSTEM MAINTENANCE ASPHALT STREET SEALING PROGRAM $ 284,267 This project will provide for an on-going City-wide five year program of asphalt street sealing to prolong the life of existing streets. ASPHALT RESURFACING, PROJECT $ 969,555 This project is an on-going ten year program of resurfacing existing streets throughout the City to improve structural strength and rideability. CONCRETE STREET AND CURB REPAIR PROJECT $ 334,150 This project provides a program of concrete repair, mudjack- ing and concrete curb replacement for the City's concrete surfaced streets. BRIDGE REPAIR PROJECT $2,120,000 This project provides for the rehabilitation and reconstruc- tion of City bridges including Iowa Avenue, Governor Street, Court/Muscatine and other bridges throughout the City. It also provides for inspection of the Burlington Street Bridge. �. Additional construction expenditures will be required for the Burlington Street bridge in future years. CITY SHARE EXTRA -WIDTH PAVING PROJECT I $ 500,000 The purpose of this project is to provide the City's share of the cost of extra -width paving in new subdivisions. By City Ordinance, the City participates in the cost of all streets that are wider than 28 feet. The private developers cover the cost of 28 feet wide paving, the City pays for the cost of paving in excess of that amount. The City could eliminate this as a City expenditure by repealing the ordi- nance and passing the cost back to the purchasers within the development. FA • FEDERAL AID SA - STATE AID GRS - GENERAL REVENUE SHARING RUT - ROAD USE TAX -425- M!CVDI n.MrD BY JORM MICR+LA6 CLJNt L.d IDS . DFS MINES PRIOR To SCHEDULE FOR THE FIVE-YEAR PERIOD - FY1979 FY1979 FY1980 FYI981 FYI982 FYI983 I _ 12,000 SP 0 59,000 RUT 60,750 RUT 62,500 RUT 64,500 RUT 375'17 gaf 231,750 RUT 238,700 RUT 245,865 RUT 253,240 RUT 66,830 GO 66,830 GO 66,830 GO 66,830 GO 66,830 GO J 620,000 GO 1,500,000 GO I J 1 100,000 GO 100,000 GO 100,000 GO 100,000 GO 100,000 GO I -- i - CC - GENERAL OBLIGATION BOND R8 - REVENUE BOND iHC- HOUSING B COMMUNITY DEVELOPMENT ACT 1 i SP - SPECIAL ASSESSMENT OR - OPERATING REVENUE -426- 410011 LI•I10 10 JORM MICR+LA6 CLOAR RAPIDS • OFS h101111S PROJECTS STREET SYSTEM MAINTENANCE (CONT.) GILBERT STREET RECONSTRUCTION AND INTERSECTION IMPROVEMENT This project, in response to land development and increasing traffic volumes, provides for the reconstructin and resig- nalization of the intersection of Highway 6 and Gilbert and reconstruction of Gilbert south .5 mile. SCOTT BOULEVARD PROJECT This project provides a major north -south route from Highway 6 Bypass to Muscatine Avenue. TANGLEWOOD AND VENTURA IMPROVEMENT PROJECT This project provides for the paving of these two dirt streets by means of a special assessment to abutting propert; owners. This project has been requested by the property owners. FIRST AVENUE-FAIRMEADOWS SIDEWALK CONSTRUCTION PROJECT This project would provide a sidewalk to handle the pedes- trian traffic between the housing area south of Highway 6 Bypass and Southeast Jr. High. EQUIPMENT SERVICE BUILDING MODIFICATIONS PROJECT As an alternative to construction of a new $3,000,000 Equipment Service Building, this project will provide for additions and changes to the present facility. Such changes will include an addition to the repair bays to accomodate large pieces of equipment and an enclosed wash rack. Other phases of this project include construction of a fueling facility and renovation of the modulars recently moved to this area. EQUIPMENT STORAGE BUILDING PROJECT The purpose of this project is to provide a facility to store equipment. Equipment is presently stored outdoors or in a rented building, for which expenses have been over $500 per month. This project will complete construction of the Service Building complex. FA -FEDERAL AID SA -STATE AID GRS-GENERALREVENUE SHARING RUT -ROAD USE TAX -427- 1<ICBOf ILMED BY JORM MICR+LAB LI DNI NAPIDS • DF.S MINES W TOTAL COST w FY 1979 - 83 .� $1,374,000 w., i. $ 850,000 I $ 75,000 0 $ 12,000 $ 205,000 $ 110,000 vv - UtneHAL OBLIGATION BOND SP - SPECIAL ASSESSMENT RB • REVENUE BOND OR - OPERATING REVENUE FIC- HOUSING 9 COMMUNITY DEVELOPMENT ACT USTEP - Urban State Traffic Engineering Program -428- 14!0011 LMED BY JORM MICR+LAB (A DAR RAPIDS • DCS M0114CS i 7 Lj ( u t J�. I vv - UtneHAL OBLIGATION BOND SP - SPECIAL ASSESSMENT RB • REVENUE BOND OR - OPERATING REVENUE FIC- HOUSING 9 COMMUNITY DEVELOPMENT ACT USTEP - Urban State Traffic Engineering Program -428- 14!0011 LMED BY JORM MICR+LAB (A DAR RAPIDS • DCS M0114CS I PROJECTS STREET SYSTEM MAINTENANCE (CONT.) LINN STREET PARKING LOT SURFACING PROJECT This project will provide for the asphalt surfacing of the parking lot directly east of Penney's. SUNSET STREET IMPROVEMENT PROJECT This project will enable Sunset Street to become an arterial street pending connection of Highway 1 to Sunset Street. Several years ago the City signed an agreement with the subdividers to pave the center section. Several residents in the area have requested paving to eliminate mud, debris, and general unsightliness. TRAFFIC ENGINEERING BENTON/RIVERSIDE INTERSECTION IMPROVEMENT PROJECT This project would provide for the resignalization of this intersection, in addition to the addition of left -turning lanes on Riverside Drive and Benton and extension of lanes on Benton, thereby reducing congestion and increasing safety at this location. TOTAL COST FY 1979 - 83 $ 15,000 " 3� $ 30,000 $ 336,700 GHWAY 6 INTERESECTION SIGNALIZATION PROJECT 1 $ 30,000 This project would provide for the installation of a left - turn signal at this intersection. This project was approved for $237,000 in the FY78-82 CIP, but Iowa State Bank and Trust has since stated their plans to expand south directly across the property that would be occupied by the road. In addition, the private developer in this area has indicated tentative plans to reroute the frontage road in conjunction with several other street changes in the area. It seems a more proper course to install only the left turn signal and lane at this time and take no further action on the frontage road until private and public development proceed further. GILBERT/BOWERY INTERSECTION SIGNALIZATION This project provides for a traffic signal on Gilbert Street up Bowery and Prentiss to expedite pedestrian crossing at this intersection. FA - FEDERAL AID GRS - GENERAL REVENUE SHARING SA - STATE AID RUT - ROAD USE TAX -429- IMICPOFILMED BY JORM MICR¢LAB UJNt 0APIDS . DES MOVIES $ 30,000 3 PROJECTS STREET SYSTEM MAINTENANCE (CONT.) LINN STREET PARKING LOT SURFACING PROJECT This project will provide for the asphalt surfacing of the parking lot directly east of Penney's. SUNSET STREET IMPROVEMENT PROJECT This project will enable Sunset Street to become an arterial street pending connection of Highway 1 to Sunset Street. Several years ago the City signed an agreement with the subdividers to pave the center section. Several residents in the area have requested paving to eliminate mud, debris, and general unsightliness. TRAFFIC ENGINEERING BENTON/RIVERSIDE INTERSECTION IMPROVEMENT PROJECT This project would provide for the resignalization of this intersection, in addition to the addition of left -turning lanes on Riverside Drive and Benton and extension of lanes on Benton, thereby reducing congestion and increasing safety at this location. TOTAL COST FY 1979 - 83 $ 15,000 " 3� $ 30,000 $ 336,700 GHWAY 6 INTERESECTION SIGNALIZATION PROJECT 1 $ 30,000 This project would provide for the installation of a left - turn signal at this intersection. This project was approved for $237,000 in the FY78-82 CIP, but Iowa State Bank and Trust has since stated their plans to expand south directly across the property that would be occupied by the road. In addition, the private developer in this area has indicated tentative plans to reroute the frontage road in conjunction with several other street changes in the area. It seems a more proper course to install only the left turn signal and lane at this time and take no further action on the frontage road until private and public development proceed further. GILBERT/BOWERY INTERSECTION SIGNALIZATION This project provides for a traffic signal on Gilbert Street up Bowery and Prentiss to expedite pedestrian crossing at this intersection. FA - FEDERAL AID GRS - GENERAL REVENUE SHARING SA - STATE AID RUT - ROAD USE TAX -429- IMICPOFILMED BY JORM MICR¢LAB UJNt 0APIDS . DES MOVIES $ 30,000 UUNU 'JE BOND '3P -SPECIAL ASSESSMENT 0 B COMMUNITY DEVELOPMENT ACT OR-OPERATINO REVENUE -430- 141 CROr IU4E0 BY JURM MICR+LAB U.ONt RAPIDS • BEs M0114ES PROJECTS (TOTAL COST(f FY 1979 - 83 CENTRAL BUSINESS DISTRICT REDEVELOPMENT PARKING GARAGE "A" PROJECT $2,950,000 The purpose of this project is to provide for the construc- tion of a 900 -car parking garage at Capitol and Burlington Streets. This ramp is the first of two the City is to provide as part of Urban Renewal construction. PARKING GARAGE "B" PROJECT $1,380,000 The purpose of this project is to construct a 450 -space parking garage at Dubuque and Burlington Streets. This is the second of two parking facilities the City is to provide as part of the Urban Renewal construction. WASHINGTON/CLINTON STREET RECONSTRUCTION PROJECT The purpose of this project is to fulfill the City's commit- ment to rebuild the roadway and sidewalks of portions of Washington and Clinton Streets as part of the Urban Renewal project. The affected areas would be Washington Street from Clinton to Madison and Capitol Street from Washington to Burlington and Clinton Street from Burlington to Washington. The bonds for this project were issued in August, 1977. RALSTON CREEK STORM WATER DETENTION PROJECT $ 986,000 The purpose of this project is to provide funding for the construction of storm water detention facilities on the north and south branch of Ralston Creek, as part of a compre- hensive solution to the Ralston Creek flooding problem. The estimated cost includes funds for land acquisition and flood easements. TRANSIT TRANSIT FACILITY PROJECT $ 765,000 This project will provide for the construction of a new transit facility to replace the present bus barn which is too small to house the present bus fleet; office space is inadequate; and space is lacking for mechanics' work areas, parts storage and bus cleaning equipment. FA . FEDERAL AID SA — STATE AID ORS' GENERAL REVENUE SHARING RUT - ROAD USE TAX -431- !n;CP01 TUIED BY JORM MICR +LAB CIDAH "APInS . DIS MOINES F PRIOR TO FYI979 SCHEDULE FOR THE FIVE-YEAR PERIOD FYI979 FY1980 FYI981 FYI982 FYI983 1,000,000 OR 1,950,000 RB 80,000 ORI 920,000 OR 380,000 RB 300,000 GO 686,000 HC 7,500 GR 69,000 GR 7,500 SA 69,000 SA 60,000 FA 552,000 FA _ GO -GENERAL OBLIGATION BOND R13 - REVENUE BOND i FIC- HOUSING B COMMUNITY DEVELOPMENT ACT BPSPECIAL ASSESSMENT OROPERATINGREVENUE -432- NI CROs U4ED BY JORM MICR+LAB CIDAR RAPIDS • DCS NOINES IAICROI ILMFD BY JORM MICR+LAB CLJAR RAPIOS • DFS HDIBFS PROJECTS TOTAL COST FY 1979 - 83 TRANSIT (CONT.) :i BUS STOP SIGNS AND SHELTERS PROJECT $ 102,000 j This project would provide for the installation of 20 bus shelters and approximately 400 bus stop signs. The City presently has no bus shelters for its riders and no City- wide marking of bus stops. WATER c� WATER PLANT SOLIDS DISPOSAL PROJECT $ 450,000 u This project will bring the City into compliance with EPA aI requirements. These regulations state that water plant solids cannot be discharged into the Iowa River, and this project will enable these solids to be discharged into the new river corridor sewer. PARKS AND RECREATION 1 \ CITY PARK TENNIS COURT OVERLAY PROJECT $ 20,000 This project provides for an asphalt overlay and resurfacer for the six tennis courts at City Park. The courts were built in 1968 and have developed cracks due to ground settling. RECREATION CENTER ADDITION PROJECT $ 108,000 This project will provide for the design and construction of — a 40' x 85' addition to the Recreation Center which will house four handball courts. — MERCER PARK SERVICE BUILDING $ 30,000 _ This project will provide for the construction of a service building at Mercer Park which will provide for an efficient equipment maintenance and storage area, a concession stand, and public restrooms. The current buildings for equipment storage and concessions are inadequate. V FA SA - FEDERAL AID GRS - GENERAL REVENUE SHARING - STATE AID RUT - ROAD USE TAX - I -433- IAICROI ILMFD BY JORM MICR+LAB CLJAR RAPIOS • DFS HDIBFS GO -GENERAL OBLIGATION BOND SP - SPECIAL ASSESSMENT RS -REVENUE BOND OR -OPERATING REVENUE HC - HOUSING B COMMUNITY DEVELOPMENT ACT -434- MICPDI ILMED BY JORM MICR+LA6 (EDNt RAPIDS • DES MOINES PROJECTS TOTAL COST ^ FY1979 - 83 PARKS AND RECREATION (CONT ) „ WILLOW CREEK TENNIS COURTS The purpose of this project is to construct four tennis courts at Willow Creek Park. 55,000 The City presently has 12 tennis courts, a number which cannot meet the increasing demand for tennis facilities. These courts will give some geographic balance to tennis courts in the City. CONTINUED DEVELOPMENT OF NEW PARKS `J This project provides for the continued orderly development of four of the City's $ 50,000 newer parks - Pheasant Hill, Wetherby Park, Villa and Willow Creek Parks. Improvements could include items such as basketball courts, multiple areas, use additional play equipment, limited off-street parking, shelters and walks. Project could also be used for early development of Napoleon Park. WESTSIDE SWIMMING POOL PROJECT This project will provide a swimming pool for west side residents. The City $ 575,000 would share the cost of operation and maintenance with the school district. CITY PARK ROCKY SHORE BIKETRAIL PROJECT This project would provide for the construction of a bike trail through City Park. $ 27,500 The project would include the addition of a bike trail between the existing road and the river in the commercial ride area, and asphalting the exist- ing rock -surfaced path in the west part of the park. The second phase of this project provides for the const ruction of a bikeway between the Finkbine bikeway and the Normandy Drive bikeway into ti City Park. This is the last remaining link in a bikeway that starts at the University Center Recreation and ends at the Memorial Union. LIBRARY LIBRARY BUILDING PROJECT $3,500,000 This project will provide for a new Library to �. replace the present Library building. The City Council has determined that the existing site and building will then be sold. FA - FEDERAL AID -I SA - STATE AID GRS - GENERAL REVENUE SHARING RUT - ROAD USE TAX -435- M; CF?()[ ILI'I:D DY JORM MICR¢LAB Ch)AR RAPIDS • DES M0114ES �, � �' ,� '�. �� ,> U PROJECTS COMMUNITY DEVELOPMENT RIVERFRONT LAND ACQUISITION The purpose of this project is to acquire land adjacent to east and west side of. Iowa River as part of the goal to preserve riverfront land for public use area. AIRPORT 10 UNIT T -HANGAR PROJECT The purpose of this project is to provide aircraft storage for additional base aircraft at the airport. PARKING EXTENSION - PHASE I The purpose of this project is to increase hard surface parking for transit aircraft to eliminate hazardous situations on the ramp immediately in front of the terminal building. This is the last two-thirds of this project that was started in 1974. AUTO PARKING AREA SURFACING PROJECT The purpose of this project is to make a similar parking area on the south side of the terminal building equivalent to the one on the north side of the building. Due to an increase in usage of the Airport there is limited hard surface parking for Airport patrons. FA - FEDERAL AID SA - STATE AID ORS - DENERAL REVENUE SHARING RUT -ROAD USE TAX -437- AMIM H MED BY JORM MICR + LA 6 LEDAk kAPIDS • DES MOIUES TOTAL COST FY 1979 — 83 $ 95,000 $ 100,000 $ 40,000 5 15,000 ti i I i PROJECTS COMMUNITY DEVELOPMENT RIVERFRONT LAND ACQUISITION The purpose of this project is to acquire land adjacent to east and west side of. Iowa River as part of the goal to preserve riverfront land for public use area. AIRPORT 10 UNIT T -HANGAR PROJECT The purpose of this project is to provide aircraft storage for additional base aircraft at the airport. PARKING EXTENSION - PHASE I The purpose of this project is to increase hard surface parking for transit aircraft to eliminate hazardous situations on the ramp immediately in front of the terminal building. This is the last two-thirds of this project that was started in 1974. AUTO PARKING AREA SURFACING PROJECT The purpose of this project is to make a similar parking area on the south side of the terminal building equivalent to the one on the north side of the building. Due to an increase in usage of the Airport there is limited hard surface parking for Airport patrons. FA - FEDERAL AID SA - STATE AID ORS - DENERAL REVENUE SHARING RUT -ROAD USE TAX -437- AMIM H MED BY JORM MICR + LA 6 LEDAk kAPIDS • DES MOIUES TOTAL COST FY 1979 — 83 $ 95,000 $ 100,000 $ 40,000 5 15,000 ti •wn eoND JEE BOND SP - SPECIAL ASSESSMENT BOND 0 B COMMUNITY DEVELOPMENT ACT OR -OPERATING REVENUE -438- 141CI10FILMED DY JORM MICR+LAS CLUAII PAPIDS • DES MOINES i Li •wn eoND JEE BOND SP - SPECIAL ASSESSMENT BOND 0 B COMMUNITY DEVELOPMENT ACT OR -OPERATING REVENUE -438- 141CI10FILMED DY JORM MICR+LAS CLUAII PAPIDS • DES MOINES PROJECTS CAPITAL IMPROVEMENTS PROGRAM SUMMARY BY SOURCE OF FUNDING GENERAL OBLIGATION BOND SPECIAL ASSESSMENT STATE AID OPERATING REVENUE FEDERAL AID ROAD USE TAX GENERAL REVENUE SHARING BUREAU OF OUTDOOR RECREATION FUNDS URBAN STATE TRAFFIC ENGINEERING PROGRAM REVENUE BONDS HOUSING AND COMMUNITY DEVELOPMENT ACT TOTAL FA - FEDERAL AID SA - STATE AID GRS - GENERAL REVENUE SHARING RUT - ROAD USE TAX -439- 14 1 00f I LMID 439- MICeOrnMED BY JORM MICR+LA6 CLOAK PAFIDS • DES MOINES TOTAL COST FY 1979 - 83 S 16,469,404 99,000 1,506,202 2,860,000 22,846,119 1,733,422 616,150 342,750 270,850 2,330,000 686,000 I� 49,759,897 r v r i r r 1 PRIOR TO SCHEDULE FOR THE FIVE-YEAR PERIOD FY1979 FYI979 FYl980 FYI98I FYI982 FY1983 i^ $ $ $ $ - 7,529,080 5,140,832 2,790,832 541,830 99,000 466,830 j Li 115,000 735,201 656,001 --- 7,435,000 1,425,000 ___ -_- r --- 2,532,500 10,473,609 91840,010 242,517 565,350 299,450 308,365 _-_- �I 177,500 290,950 147,700 ___ 317,740 i 61,250 81,500 200,000 136,250 134,600 ___ I 1,950,000 380,000 686,000 --- I I 14,902,847 792 19,206, 13,815,493 ! 1„1 1,050,195 78q>570 i I1 I i I kJ 00 -GENERAL OBLIGATION BOND RS - REVENUE BOND SP - SPECIAL ASSESSMENT HC- HOUSING 8 COMMUNITY DEVELOPMENT ACT OR -OPERATING REVENUE -440- MICROI ILMED BY JORM MICR¢LA9 '. ([DAR RAPIDS • DES MOINES CHARTS SUMMARY DATA M:POf IWED BY JORM MICR</LAB f.I Ona PAPIOS • PES MOVIES ADMINISTRATION COMMUNITY DEVELOPMENT: Planning 6 Program Oev. Engineering Housing 8 Inspection Serv. PUBLIC SAFETY: Police Fire Animal Control TRANSPORTATION: Traffic Control Nass Transit Street System Maint. ENVIRONMENTAL PROTECTION: Recycling Cemetery LEISURE d CULTURAL OPPORT.: Parks d Recreation Library I SUBTOTAL DEBT SERVICE CAPITAL PROJECTS ENTERPRISE: Parking Revenue Sewer Operations Sewer Reserves Mater Operations Nater Reserves Refuse Operations Refuse Reserves Landfill Operations Landfill Reserves Airport TRUST d AGENCY SPECIAL ASSESSMENTS -CONST. GRAND TOTAL ACT. BAL 7-1-77 CITY OF 1011A CITY PROJECTED FINANCIAL SUMMARY - FY78 PROPERTY OTHER TRANSFERS TOTAL FUNDS TRANSFERS TAX RECEIPTS III RECEIPTS AVAILABLE OUT EXPE11- TOTAL DIS- EST. BAL DITURES BURSEMENTS 6-30-78 f 704,806 f 388,845 f 1,054,509 f 260,647 $ 1.704,081 $ 2.408.887 $ 100,000 f 1,433,642 f 1,533,642 $ 875,245 (29,769) 105,326 26,700 --- 132,026 143.417 102,257 293,260 --- --- 148,935 228,024 148,935 228,024 (46,678) 65.236 149,843 138,781 64,384 636 92,960 4,000 4.100 161,444 161,444 --- 161,444 161,444 --- 54,653 1,010,102 18,100 3,500 1,031,702 1,086,355 --- 1,090,087 870,058 787 1,090,087 870,058 787 (40,045 (3,732 (34,940) 651.385 116,500 5,000 385 105,155 790.204 110,103 --- -000 7,727 6,000 320,500 328,106 100,000 342,433 769,940 342,433 735,793 --- 37.500 342,433 755,079 342,433 792,579 --- (56,786) (34,147) --- 349.440 20,401 5.080 655,290 680,691 680.691 10,000 682,167 692.167 (11,476) 16,106 11,702 2,000 --- 13,702 146.321 29,808 94.585 --- --- 6,351 88,331 6,351 88,331 23,457 6,254 (51,736) 125,893 12,420 8,008 49,610 596,344 116,170 25,308 737,814 787,424 --- 771,047 451 306 771,047 451 306 16,377 (l084) 9 411 835.544 282 136 $7i4i.i i 93 675 65 000 1,459,551 1 440.811, ).231.922 450 222 R.W3,46fi 47,500 ,O6 ,69f 7.209,197 B6 ,2 4,046768,841 68. .937,250 --- 224,800 993.641 997,687 6,823,978 --- --- 993,641 7,603,716 993,641 7,603.716 4.046 (779.738) (746,738) 6,987,000 583,716 7,570,716 790,498 338,206 --- 338,206 858,076 1.128,704 1,213,338 9,808 407,813 75,036 429,474 04,844 837.287 1,043,860 376,051 355,262 295,493 --- 858,076 --- --- 145,985 145,985 441,478 37,400 97,223 814,672 134.623 1,490,866 306,855 204,682 388,169 1,387,379 25,800 --- 302,342 1,381,379 327.342 1.695,548 946,847 676,194 36,000 235,482 271,482 675,365 619,505 __. - --- 51,200 264,862 316.862 316,062 48,069 267,993 316,062 - ... 34.009 _ . ___ 346,522 34,809 --- 34,809 346,522 34,809 346.522 126,490 220,032 346,522 --- --- -_. 107,638 107,638 101,630 --- 80,000 32,280 80,000 32,280 27,638 2,3 77 (275) --- 34,932 --- 34,972 34.657 --- f 363.554 3 366,869 f 81,652 $ --- $ 448,521 $ 812,075 3 --- f 535,414 $ 535.414 $ 276,661 637 467 -- 25,000 25,000 50,000 687,467 225,000 51,850 276,650 410,617 }3,462.525 JiLH6 831 312,872,211 }3,)48.107 $20, 197.751 $23,660,276 £1 7 274 110,498,584X20 2, 12.778 }3 447 490 !4:0011L1419 BY JURM MICR+LAE3 LLOAR RAPIDS • DES MOINES FY79 CITY OF IOWA CITY PROJECTED FINANCIAL SUMMARY GENERAL-FUIR7: EST. DAL. 7-1-78 PROPERTY TAX OTHER RECEIPTS _- TRANSFERS IN TOTAL RECEIPTS FUNDS AVAILABLE TRANSFERS OUT E%PEN- DITURES TOTAL DIS- BURSEMENTS EST. BAL. 6/30/79 ADMINISTRATION COMMUNITY DEVELOPMENT: f 898,702' $ 458,086 f 933 ,985 f 410,019 $ 1,802,890 $ 2,701,592 $ 301,772 $ 1,600,282 f 1,902,054 f 799,530 Plan 8 Program Development (46,678) 65,236 183,450 157,279 10,000 --- 193,450 146,772 --- 146,772 146,772 --- Housing E Inspection Serv. --- 16,178 3,650 122,120 --- --- 160,929 138,298 226,165 138,298 --- 226,165 226.165 --- PUBLIC PUBLIC SAFETY: --- 138,298 138,298 --- Police Fire Fire (3,732 (42,583 1,161,362 741,798 6,900 226,000 --- 1.168,262 1,164,530 1925,215 164.530 1925,215 --- Control 40,045 11,622 17,500 --- --' 967,798 29,122 925,215 69,167 --- -�- TRANSPORTATION: --- 69,167 69,167 --- Traffic Control Mass Transportation --- (56,786) 199,554 4,650 572,650 379,979 213,285 384,629 384,629 --- 379,979 379,979 4,650 Street System Maintenance (11,476) --- 8,800 570,617 985,529 579,417 928,743 567,941 50,000 902,567 952,567 (23,824) ENVIRONMENTAL PROTECTION: ""- 510,611 570,61] (2,676) Recycling ___+ Cemetery LEISURE 6 CULTURAL OPPORT.: 6,254 52,453 9,000 3,400 64,853 71,107 "'- )1,101 I1,10I - --- Parks 8 Recreation Library 16,377 (1,084) 654,708 379,552 106,000 65,500 3,600 764,308 780,685 780,685 700,685 CBD Maintenance 12 979 --- 445,052 443,968 443,968 443,960 --� SUBTOTAL J�4�2 y'++ ,0 9,06 -- ,006,755 - 0p 12 979 7,697,5 6 12 979 --- X351,772 /, S'12LY DEBT SERVICE CAPITAL PROJECTS $ 4,046 (779,738) $1,153,316 f --- 12,262,830 f 217,150 $ 1,370,466 ,561,791 f 1,374,512 f --- f 1,247,972 7,779.903 $ 1,247,972 T-iY/;6BTl++ { 126,540 ENTERPDI SE: --- 2,291,017 14,553,847 13,774,109 -'- 14,803,047 14,803,047 (1,029,730) Parking Revenue Sewer Operations 1,043,860 376.051 --- --- 352,800 885,350 352,800 1,396,660 858,687 74,005 932,692 463,960 Sewer Reserves 306,855 --- 9,500 --- 143,485 885,350 152,985 1,261,401 459,840 533,938 483,516 1,017,454 243,947 Water Operations Water Reserves 204,682 675,365 --- 1,457,300 54,500 1,511,800 1,716,402 37,000 540,312 95,405 1,023,792 132,485 1,564,104 327,355 152,378 Refuse Operations --- --- --- 26,500 46,800 300,172 301,772 326,672 348,572 1,002,037 348,572 54,500 229,172 283,672 718,365 Refuse Reserves Landfill Operations 34,809 --- --- 1,740 50,000 51,740 86,549 71,657 --- 276,915 55,000 348,572 55,000 31,599 Landfill Reserves 27,638 --- --- 351,376 2,000 --- 98,000 351,376 100,000 351,376 127,630 120,893 230,483 351.376 Airport TRUST 8 AGENCY: 2,377 --- 116,249 116,249 118,626 100,000 41,350 141,350 127,638 (22,724) Pension 6 Retirement Revenue Sharing 214,539 141 458,043 60,058 7,795 525,896 140,435 732,640 732,640 7,795 --- 544,178 --- 544,178 544,319 544,319 --- 544,319 SPECIAL ASSESSMENT CONST. SPECIAL REVENUE: 410,617 --- 99,000 --- 99,000 509,617 --- 99,650 99,650 409,9fi7 IICDA Road Use Tax --- 238,105 --- --- 2,130,000 955.008 2,130,000 2,130,000 606,000 1.444,000 2,130,000 --- GRAND TOTAL 3 623 622 5 640 420121,307,444 15,045,591 --- _255. 1.793.113 1 793 113 --+-+- --' 1,193,113 --- 32 073 455 $35,697 077 5 092,191 28 210.150 j>3.3 62,749 }2,334,728 + Sanitation/Recycling balance transferred to Administration. *the FY78 figures do not include budget amendments which are scheduled for approval In February, 1978. See the Budget -in -Brief for infornmtlon on how the general fund balance will change after budget amendments are made. a MICROFILMED BY JORM MICR+LAB LLDAR PAPIDS • DRS MOINES 0'9 EDI 6BL L E'lEZ 9.LEZ'L_f --- 6L6 ZL (9'I) 096'Ebb Cl 989'08[ (6'09) Cu'eLC (: (S'6 L) COL lC Z'V E9 'E06" (9'CL) Cl9 OLS Z'03 L9s'Z96 Olt 6L6'6LE E B (Ell) 19L'69 ,Z L'LL SL2'S26 8'9 cOES'69l'L (I 5) E'61) BC114,111, S 8') S91'92Z S'1) ZLL'96L O'K 6SO'ZO6'IS 30NVIIJ S 6LAd 1390(10 . E'91 16l 60Z L 9'Zl E9E'ZZ ' 0'61 9001156 VII 160'ILL (6126) (1.56) IEE 00 L'CB 15[19 O'SL 6C 'LZB' L'VZ 191 269 b'bl 6LS'Z6L Z' EE6'ZVC 6'6 ZE6'Z66' V'EZ BSO OL 0'01 LBL'ZE8 9'1 (00'0601[ 1'65 COV' E 2'06 FOV191 6112 VZO'BZZ b'ZLE SC6'Bbl 6'LZ Z691CC91LS NNVII) S HLA! 31VNIls3 L' L0S '6_6 'I 9 9' j 0'9 EDI 6BL L E'lEZ 9.LEZ'L_f --- 6L6 ZL (9'I) 096'Ebb Cl 989'08[ (6'09) Cu'eLC (: (S'6 L) COL lC Z'V E9 'E06" (9'CL) Cl9 OLS Z'03 L9s'Z96 Olt 6L6'6LE E B (Ell) 19L'69 ,Z L'LL SL2'S26 8'9 cOES'69l'L (I 5) E'61) BC114,111, S 8') S91'92Z S'1) ZLL'96L O'K 6SO'ZO6'IS 30NVIIJ S 6LAd 1390(10 . E'91 16l 60Z L 9'Zl E9E'ZZ ' 0'61 9001156 VII 160'ILL (6126) (1.56) IEE 00 L'CB 15[19 O'SL 6C 'LZB' L'VZ 191 269 b'bl 6LS'Z6L Z' EE6'ZVC 6'6 ZE6'Z66' V'EZ BSO OL 0'01 LBL'ZE8 9'1 (00'0601[ 1'65 COV' E 2'06 FOV191 6112 VZO'BZZ b'ZLE SC6'Bbl 6'LZ Z691CC91LS NNVII) S HLA! 31VNIls3 L' L0S '6_6 'I 9 9' BE6 95l 9 556 Z2l 9 ONnJ 1VB3N39 1V101 61 56Z'980' S, 9'63 OE C _SE O_'II. S6l lEO j. '1BOddO ) 4 l 1V101 '-' "- "' --- --- aoueualuleN a87 b'Ll ZSB'S6E 9'ZZ 996'55[ lV8'68Z 6ve.1g11 5'I E6E'069 L'9Z 6921089 65C'lbs uDll M308 9 slued 1133108dUOddO 11AN341V101i31 (9'OL) b6 ` 9 (6') ' S 9['69 C'ZLI LBfi 09l f'Zl fill l 65 5E9 ZS Aualawaj (C'66) LS6'E (2'Z) Z91'009 9ZL'Zls 6ullmOaB :'1)310Bd 1V1N3NNOBIAN3 S'6l 66E'60S'Ij. (0'6 L) IZL�LBf,IS L '2 L'I NOUV1BOdSNV81 1V101 (6') 606 655 (1,90VSZ Ol9 666 986 lum walsfs laauls C'LC OLL'Z69 E'91 Z901EOS 069'ZEb llsueul sseN 5'VZ 9IL'IVC (91 SOVOLZ 896'969 IouluO3 Dl,l)eul :11011V180d5NVB1 Z'LL 96(7ZB'If, Z'Ll 86V'BE9LU LE3'EL6' A131VS 3110nd 16101 5'9L ECC 95 C'9E 99L 8 08L Sf Loulu03 IewluV 0'C 806'ISL Vol SEE'6ZC VBC1319 u01100loud aul3 I'll Sls'ELO'l 61 LVE'998 EL9'6Z8 00113940M aollod :A13lVS 0119nd Z'Ol f' Ef V'EIll '9Lf Sl 168E 'dO13A30 'HNOJ N101 Z'sZ MVI SLI (L'96) Ell IS 626 56 -"as •loadsul 9 6ulsnoll L'9L MILK Z' OLC'09L LIO'091 6ulJaaul6u3 (l'OL) Lll'9C b'EZ Z9L's91 808'EEI 'ADO weu6oud 9 veld :1N3Nd013A30 A1INn"J 9'E EV6'B6l'LS 9' ILs'8SL'IS lE8'l9l'IS NOI11M1sININOV 3911Viq R LLA! 3ONVIIJ Z 91Ad SCAB 1tln13V 1Vn13V lVn1lV NV890Nd AB 39NVIIJ 39V1N3303d lVnllllV ONFIA WOOD A113 VM01 30 A113 MICROFILM BY JURM MICR+L A13 CIDAn aAPIOS • BCS MINES CITY OF IOWA CITY GENERAL FUI40 ANNUAL PERCENTAGE CIWIGE BY CLASSIFICATION OF RECEIPTS ACTUAL ACTUAL CTU L Y BUDGET FY75 FY76 CIIANGE PROPERTY TAY $3,304,357 $3,019,145 (8.6) OTHER RECEIPTS: .8 $3,841,121 26.2 Licenses 8 Permits 145,991 192,939 32.2 Fines 6 Forfeitures 194,012 242,714 25.1 Charges for Services 546,837 604,597 10.6 Intergevermnental 503,457 385,061 (23.5) Use ofMoney A Property 144,929 96,799 (33.2 Miscellaneous TOTAL OTHER RECEIPTS 170 856 1 706 2 102 793 1-637`45 (39.8 (4.8 TRANSFERS 34.0 66,631 (31.2) General Revenue Sharing $ 534,905 $ 697,145 30.3 Road Use Tax 650,880 141,437 (83.4) Other 153 486 416 375 171.3 TOTAL TRANSFERS 3 , 0S1T15d,33f (10.5) TOTAL RECEIPTS $6,549,719 $5,899,025 (9.9) ACTUAL ESTIMATE Y BUDGET Y FY77 CHANGE FY78 CHANGE FY79 CHANGE $3,043,223 .8 $3,841,121 26.2 $4,029,061 4.9 185,424 (3.9) 191,045 3.0 205,250 7.4 289,728 19.4 276,000 (4.7) 294,000 6.5 701,936 16.1 718,291 2.3 713,420 (.7) 584,311 51.7 574,447 (1.7) 770,000 34.0 66,631 (31.2) 89,500 34.3 55,000 (27.4) i670 3 843 3 „ (16.9) 25 903 (63.4j (1.3) 39 005 2 5 50.9 11.3 $ 379,033 (45.6) $ 271,422 (28.4) $ 366,819 35.2 787,265 456.6 983,996 25.0 950,596 (3.4) 218 780 $ 5,0 47.5 10.4 266 200 �$ 5'2T ;6TH 21.7 9.9 264 285 M-W.7�0 ) ,3 4.0 $6,327,174 7.3 $7,237,922 14.4 $7,697 516 6.4 PICRO[11.14[D BY JORM MICR+LAB LLOAR RAPIDS • DES MOINES CITY OF IOWA CITY FY79 BUDGET RECEIPTS - TRAIISFERS- TRANSFER TO: TRANSFER FROM: BUDGETED FUNDS GENERAL FUND - ACMINISTRATION Parking Revenue Pollution Control Operations RECREATION General Revenue Sharing TRANSPORTATION General Revenue Sharing General Revenue Sharing S STREET ET SYSTEM MAMAINTENANCET Road Use Tax TRAFFIC CONTROL Road Use Tax CEMETERY Perpetual Care Trust DEBT SER;;CE: Pollution Control Operations 3,600 Mater Operations CAPITAL PROJECTS: Parking Revenue 379,979 Parking Revenue 570,617 Pollution Control Operations 3,400 Sever Revenue Renewal A Improv. Res. 116,900 Airport 100,250 . Road Use Tax ' Road Use Tax 15,000 General Revenue Sharing i General Revenue Sharing 25,000 General Revenue Sharing 100,000 IICOA SEVER RESERVES: Pollution Control Operations 205,000 Pollution Control Operations 150.D00 Sever Bond A Interest Reserve WATER OPERATIONS: Vater-Depr., Ext. A Improv. Reserve 20,000 Mater-Oepr., Ext. A Improv. Reserve WATER RESERVES: Mater Operations 36,000 Water Operations REFUSE COLLECTI0N OPERATIONS Administration REFUSE EQUIP. REPLACEMENT RES. Refuse Collection Operations LANDFILL EQUIP. REPLACEMENT RES. Landfill Operations RESOURCE RECOVERY RES. Landfill Operations TRUST A AGENCY: Parking Revenue 234,_172 Pollution Control Operations Water Operations Refuse Collection Operations Landfill Operations TOTAL BUDGETED FUNDS UNOUGGETED FUNDS TRANSIT EQUIP, REPLACEMENT RES. Mass Transportation TOTAL 'Description of transfers appears on the following chart. "Expenditures and receipts are not budgeted In this fund, MICR01ILMED BY DORM MICR+LAS LLDAM PAPIDS • DES MOINES AMOUNT $ 13,010 68,409 135,915 21,309 22,242 149,934 3,600 213,285 379,979 570,617 3,400 $1,681,700 116,900 100,250 217,150 830,000 15,000 215,000 25,000 100,000 37,511 205,000 150.D00 7,500 20,000 606,000 2,291,017 36,000 95,405 1_ 2,000 143,485 40,000 14,560 54,500 66,000 234,_172 300.172 301,772 50,000 58,000 40.00D 677 2,144 3,975 348 651 _ 7,795 15,045,591 50.000 5 095 591 I i i i i Tal ENOf ILI.110 BY JORM MICR+L-AB CLJAR RAPIDS m DCS MOINES CITY OF IOWA CITY FY79 BUDGET D16UURSEMENT - TRANSFERS TRANSFER FROM: TRANSFER TO: DESCRIPTION AMOUNT BUDGETED FUNDS ADMINISTRATION Refuse Collection Operations Operations Funding $ 301,172 MASS TRANSPORTATION Transit Equipment Repl. Res. Replacement of Buses 50,000 PARKING REVENUE: Capital Projects Parking Ramps $830,000 Administration Administrative Costs 13,010 Trust 6 Agency Administrative Costs 677 Capital Projects Surfacin9•Llnn St. Lot. 15,000 858,687 POLLUTION CONTROL OPERATIONS: Administration Administrative Costs 68.409 Trust 6 Agency Administrative Costs 2.144 i Debt Service General Obligation Debt Service 116,900 Sewer Reserves Required per Bond Resolutions 36,000 Sewer Reserves Revenue Band Debt Service 95,485 j Capital Projects Waste Water Treatment Facility 21000 533,938 SEWER BOND It INTEREST RESERVE Sewer Reserves Revenue Bond Debt Service 12,000 SEWER REVENUE RENEWAL X INP. RES. Capital Projects Oakland cemetery Sewer Improv. 25,000 WATER OPERATIONS: Administration Administrative Costs 135,915 Trust 6 Agency Administrative Costs 3.975 e Debt Service General Obligation Debt Service 100.250 Water Reserves Required per Bond Resolution 66,000 Water Reserves Revenue Bond Debt Service 234,172 540,312 WATER-DEPR., EXT. 5 IWROV. RES.: Water Operations Nater Win Extension 40,000 Water Operation Two Inch Water Mains 14.500 54.500 REFUSE COLLECTION OPERATIONS: Administration Administrative Costs 21,309 Trust 6 Agency Administrative Costs 348 Refuse Equipment Rep. Res. Equipment Replacement 50,000 71,657 LANDFILL OPERATIONS: Administration Administrative Costs 22.242 Trust 6 Agency Administrative Costs 651 Landfill Equip. Repl. Res. Equipment Replacement 58,000 Resource Recovery Resource Recovery 40,000 120,893 i AIRPORT capital Projects Ten Unit T -Hangar Project 100,000 ROAD USE TAX Traffic Control Operations Funding 379,979 Street System Maintenance Operations Funding 570,617 Capital Projects Asphalt Street Scaling 37,517 Capital Projects Equ Ip. So". Bldg. Modifications 205.000 1,193,113 i GENERAL REVENUE SHARING Adelnistration Ald to Agencies 149,934 Recreation A to Agencies (Softball) 3,600 Puss Transportation Operations Funding 213.285 Capital Projects Remodeling U -Smash -Em Bldg. 15D.000 Capital Projects Transit Oper. 6 W1nt. facility 7.500 i Capital Projects City Park Tennis Court Overlay 20.000 544,319 IICDA 6010n0 TOTAL BUDGETED RAIDS �- UNBUDGETED FUNDS PERPETUAL CARE TRUST Cemetery Operations funding 3,400 i 70TAL ALL FUNDS 15,095,591 Tal ENOf ILI.110 BY JORM MICR+L-AB CLJAR RAPIDS m DCS MOINES PERSONNEL* M!001ILMED BY DORM MICR+LAB Q.DAR RAPIDS • DES MOINES FY 1978 FY 1979 GENERAL FUND FULL TIME PART TIME TOTAL FULL TIME E UIV. �_ FULL TIME PART TIME FULL TIME ADMINISTRATION PROGRAM: TOTAL EQUIV. City Clerk City Attorney4 __ 3 4 3 3 -- 3 3.0 City Manager 4 -_ 4 4 4 '- 4 4.0 Human Relations 4 4 3 -' 3 3.01 Finance Public works Administration 33 2 4 35 4 34 4 37 -- 2 4 39 4.0 38.02 Government Buildings 2 2 2 2 -- 2 2,0 PROGRAM TOTAL 52 2 2 1 -- 1 1,03 COMMUNITY DEVELOPMENT PROGRAM: 54 53 54 2 56 55.0 Plans & Program Development 5.5 5.5 Engineering 11 -- 5.5 6 __ 6 6.04 Housing & Inspection Services 9 11 9 11 11 PROGRAM TOTAL PUBLIC SAFETY PROGRAM: 25.5 =- 25 55 9 25 5 7.5 24.5 -- 7 5 24.5 7 05 a Police 59 2 _ 24.5 Fire 54 61 55 60.1 57 2 59 58.16 Animal Control 1 52 52 -- 52 52.0 PROGRAM TOTAL TRANSPORTATION PROGRAM: 145 3 118 4'5 116.6 4 113 1 3146 5 4.5 Traffic Control 9 114.6 Mass Transportation** 25 25 9 6p 9 9 -- 9 9.0 Street System Maintenance 17 - 17 43.5 25 25 50 43.5 PROGRAM TOTAL 51 P5 76 17 17 -- 17 17.0 ENVIRONMENTAL PROTECT. PROGRAM: 64,5 51 25 76 64.5 Cemetery 4 LEISURE & CULTURAL OPPORT. PROGRAM: - - 4 q 3 -- 3 3.07 Parks & Recreation 26 1 27 Library 17 9 26 26.6 27 1 28 27.608 CBD Maintenance 23 17 9 26 23.00 PROGRAM TOTAL 43 10 _ 33 49.6 1 1 2 1.259 GENERAL FUND TOTAL 290.5 40 45 11 56 51.85 330.5 318.2 290.5 41 331.5 318.45 i i M!001ILMED BY DORM MICR+LAB Q.DAR RAPIDS • DES MOINES MICPO[ ILMED BY JURM MIC R+LAB (LOAN RAPIDS • DES MOINES i PERSONNEL a I FY 1978 FY 1979 FULL PART FULL TIME FULL PART FULL TIME TIME TIME TOTAL EQUIV. TIME TIME TOTAL EQUIV. ENTERPRISE FUNDS: Parking Operations 3 -- 3 3 3 -- 3 3.0 Sewer Operations 15 -- 15 15 16 -- 16 16.010 Water Operations 22 -- 22 22 22 -- 22 22.0 Refuse Collection Operations 12.5 -- 12.5 12.5 12.5 -- 12.5 12.5 Landfill 5.5 - 5.5 5.5 5.5 -- 5.5 5.5 ENTERPRISE FUNDS TOTAL 58.0 58.0 5tT6' 58.0 _ 58.0 50.0 INTRAGOVERNMENTAL SERVICE FUND: Equipment Maintenance 13 - 13 13 13 - 13 13.0 j SPECIAL REVENUE HCDA 16 3 19 18.125 12.5 3 15.5 14.011 I I I Assisted Housing 5 - 5 5 4 -- 4 4.012 ' SPECIAL REVENUE FUND TOTAL 21 3 24 23.125 16.5 3 18.5 18.0 A � ' GRAND TOTAL 382.5 43 425.5 412.325 379.0 44 423.0 408.45 *The personnel listed on the chart include only permanent full-time and permanent part-time; seasonal or temporary employees are not included. **FY78 figures show the current level of personnel on the payroll which includes the additional employees added to provide night bus service. Personnel authorized in the FY78 budget are as follows: FULL-TIME PART-TIME TOTAL FULL-TIME EQUIV. 23 17 40 35.75 A budget amendment will be made to i increase the FY78 budget for the additional personnel. i MICPO[ ILMED BY JURM MIC R+LAB (LOAN RAPIDS • DES MOINES PERSONNEL EXPLANATORY FOOTNOTES IThe Mag Card Operator has been moved the Word Processing Center under Finance. 2The increase of four full-time positions is due to the following changes in personnel: FY78 FY79 Accountant —j p Clerk -Typist 0 1 Word Processing Supr. 0 1 Mag Card Operator 0 3 1 5 The clerk -typist position was included in the FY78 budget as a three-quarters time temporary position and is increased to a full-time position in the FY79 budget. 1 3The decrease in staff will result when an outside janitorial service is used. SThis increase of one-half person results from a switch of funding from HCDA in FY78 to General Fund in FY79. The decrease of 1.5 people is due to additional funding of salaries by HCDA in FY79. 6 I FY79, a Captain's position was eliminated, and a clerk -typist position was moved to the Word Processing Center. 7 I FY78, all staff in the Cemetery function and the Forestry/Weeds function were budgeted under Cemetery only. In FY79, salaries have been allocated between the two functions with the same total employees in both fiscal years. 8The Forestry/Weeds Division under Parks and Recreation increased for the reason stated in V. 9These are new positions which will be created during FY79. 10A Maintenance Worker II position has been added and the University will reimburse the City for the salary as payment resulting from additional services required for the treatment of University Water Plant sludge. 11The reduction in staff is mainly due to the elimination of positions as a result of the completion of the Comprehensive Plan. 12A Clerk -Typist position was moved to the Word Processing Center. I 141 U01 LNCD BY JORM MIGR+LAB CIDAN RAPIDS •DCS I101NCS City Of IOWii City DAM January 6, 1978 10: City Council FOW: Rosemary Vitosh, Director of Finance �-V RE: Council Budget Review Sessions The following indicates the sections of the budget to be discussed at each respective budget meeting: JANUARY 9, 1978 PAGE Police: Comments 169 Police Divisions 171-199 Animal Control 229-236 Fire: Comments 170 Fire Divisions 200-228 JANUARY 11, 1978: Parks & Recreation Comments 277 Parks & Rec Divisions 279-310 CBD Maintenance 321-326 Comments 268 Cemetery 270-276 Planning & Program Development: Comments 118 Divisions 120-145 HCDA 396-403 Finance: Continents 5 - 6 Divisions 60-104 Comments 337 Parking 339-345 City Clerk: Comments 4 Division 12- 20 Human Relations: Comments 5 Divisions 41- 59 CONT, NEXT PAGE IA ICROI IWED BY JURM MICR+LA9 Ct OAR RAPIDS • DES MINES JANUARY 13, 1978 (CONT.): Administration: Comments City Council City Attorney City Manager Resource Conservation JANUARY 16, 1978: Capital Improvements Program Public Works: Comments Public Works Admin. Government Buildings Comments Engineering Comments Traffic Control Mass Transportation Street System Maintenance Comments Sewer Revenue Water Revenue Refuse Collection Landfill Equipment JANUARY 18, 1978: Aid to Agencies: Comments JANUARY 23, 1978: -2 - PAGES 3- 5 8- 11 21- 28 29- 35 36- 40 415-440 7 105-110 111-116 118 146-153 238-239 240-248 249-257 258-266 337-338 346-355 356-366 367-375 376-384 407-414 3- 4 Housing & Inspection Services: Comments 119 Divisions 154-167 Assisted Housing 404-406 Airport: Comments Division Library: Comments Division 338 385-388 277 311-320 141CROF ILMED 0Y JORM MICR+LAO CHAR RAPIDS • DES WINES PROPOSED FY '79 CDBG BUDGET FUNDING AVAILABLE: $2,130,000 Neighborhood Improvement Programs I. (lousing Rehabilitation 2. Minimum Housing Code Enforcement 3. Ralston Creek Flood Control 4. Ralston Creek Floodplain Hsg. Acquisition S. Neighborhood Site Improvements (F tree pint.) 6. Traffic Controls and Buffers 7. Conversion of SF Dwellings into Duplex 8. Routine Maintenance for Ralston Creek Programs for Handicapped and Elderly I. Senior Center 2. Architectural Barrier Removal Program for Buildings in Public Use Other Programs 1. General Program Administration 2. Housing Assistance Plan 3. Downtown Redevelopment 4. Solar Energy Use 5. Energy Conservation 6. Tree Planting 7. Human Needs Plan 8. Spouse Abuse 9. Bus Shelters Contingency n M Proposals CCN Recommend. Council Defined for for Budget for FY '79 FY '79 FY '79 $ 272,000 $ 272,000 $ 27A,.006 " 118,000 60,000 96,400 686,000 686,000 686,000 2351000 0 0 205,000 205,000 220,000 120,000 0 0 40,000 0 0 1 145,325 0 0 750,000 I 500,000 55,000 55,000 140,000 15,000 29,000 11,500 65,000 22,000 13,530 30,000 10,000 200,000 $3,162,355 111 On[ ILMCp BY JURM MICR¢LAS CLONI PAPIIIS • DFS MOINES 140,000 15,000 29,000 0 0 22,000 13,530 0 10,000 122,470 $2,130,000 500,000 55,000 140,000 15,000 29,000 0 0 0 13,530 0 0 103,070 $2,130,000 1011978 jol J211 Feb Mar Ap, May Jun: Jul Aug'f I Mi 1 2 j 3 14 15 7 B 9 1101111 I I I + . 1 v I c o I I (") i A f I TQ FINQUOLEE'IG'al 70 LEFT "I ......... . is 7 I I I + . 1 v I c o I I (") i A f I DIVISIONS Broadcasting WSB TV -AM -FM. Allanta; WHIO TV -AM -FM, Dayton; WSOC TV -AM -FM, Charlotte; WIOD and WAIA-FM. Miami; KTVU-TV, San Francisco-Cakland; WIIC-TV. Pittsburgh; KFI and KOST-FM, Los Angeles, WLIF-FM. Baltimore; TeleRep and Chrislal (television and radio representation) Publishing Electronic Engineers Masler. Electronic Products, Electronics Retailing, IC Master. Electronic Distributors Master Catalog, Ottice Products News. Ottice World News, Corporate Systems. Travel Master, LENS. Pricing Reports, United Cost Service, Black Book Used Car Guide. Black Book Used Truck Guide. Industrial Machinery News, Floor Covering Weekly. Ampholo (Photographic Publications). and Retirement Advisory Services Program Production Motion picture production and television syndication Services Fourteen auto auctions in II stales; computer software packages and other data processing services for the broadcasting, cable television and trade publishing industries AFFILIATE Cox Cable Communications, Inc. CATV services in 17 states and in Denmark, microwave services in Indiana and Illinois, pay television and multipoint distribution service (MDS) c®x Bioadtast"') 1601 Wesl Peachtree Slreel. N.E. / Atlanta. Georgia 30309 .. p"!i 1., 11 M .IURM MICROLAA I y UUH SHAREHOLDERS Cox Broadcasting reported increases in both revenues and earnings for the second quarter of 1977. As projected in the Annual Report, broadcast- ing revenues have continued to increase but not at the same levels of the unusually good year of 1976. Broadcasting Broadcasting revenues rose 7 per cent over the 1976 April -June period, with television showing a 5 per cent gain and radio posting an 11 per cent increase. The broadcasting division also includes Cox's national television and radio sales representa- tion firms, both of which had increased revenues. Local television advertising revenues led the way. Radio showed a gain aswell, particularly FM. National TV spot advertising softened during the same quarter, a situation continuing into the third period. Operating profits for the broadcasting division increased over last year's April -June quarter. On June 30,1977, the broadcasting division was expanded with the acquisition of WLIF-FM, Baltimore, the market's leading FM facility in audience ratings, according to Arbitron Radio reports. Early in July, the Federal Communications Commission approved transfer of ownership of WWSH-FM, Philadelphia. Publishing The healthier status of major electronics publica- tions continued to be the primary factor in the Publishing division's improved results over the 1976 second quarter. Other publications, particularly Floor Covering Weekly and automobile pricing guides. also reported gains during the three-month period. Services Automobile auction results were flat with the 1976 April -June quarter, resulting from a leveling off of sales brought about by the market's uncertainty over President Carter's energy conservation proposals. Harsh weather early in the year also affected six months results. Program Production Revenues in the program production division declined significantly compared with the 1976 second quarter. Pre-tax earnings were considerably ahead of the April -June period of a year ago, which was affected by the poor showing of the movie, "Special Delivery:' Early indications are that 'Final Chapter Walking Tall; released in June, 1977, is extending Cox's success wi lh the story of Sheriff Buford Fusser Cable Television Cox Cable Communications. Inc., a 56 per cent - owned affiliate, had substantial increases of 23 per cent in revenues and 42 per cent in net income for the second quarter of 1977 over last year's like period. Contributing to the gains were subscriber growth and operating efficiencies. Cox Cable serves more than 460,000 subscribers through 40 cable TV systems in 17 states. In mid-July Cox Cable completed the acquisition of a 12,000 subscriber system in Eureka, California. Merger Approved At their deferred annual meetings on July 22,1977, shareholdersof both companies approved the merger of Cox Cable Communications, Inc., into a wholly- owned subsidiary of Cox Broadcasting. The merger became effective as of the close of business Friday, July 22,1977. Beginning with the third quarter of 1977, financial results will be reported on a con- solidated basis. Of significance, there will be a non-recurring add- on to earnings of $.27 per share reflecting the cumu- lative effect of a change in accounting for Cable's investment tax credits which will be included in the Year-to-date results for the nine months of 1977 ending on September 30. Annual Meeting In addition to the merger. Cox Broadcasting share- holders approved all other proposals. These were the election of directors, including a new director. William R. Kimball, who had served as a director of Cox Cable; the approval of the Substitute Stock Option Plan for executives of Cox Cable COmmLlnl- cations. Inc., and subsidiaries, and the appointment of Haskins & Sells as independent auditors for 1977. Approximately 85 per cent of the outstanding shares of common stock and 100 per cent of the special preferred shares were represented at the meeting. Board Changes J. Leonard Reinsch. chairman of Cox Cable Communicalions. Inc- was elected chairman of Cox MI CPOFILMED BY JORM MICR+LAB (A DAR RAPIDS • DES MOINES i Broadcasting at the July meeting of the Board of Directors. He succeeds Robert W. Chambers, who remains as a director. Mrs. Anne Cox Chambers, who is now serving as Ambassador to Belgium, resigned from the Board in view of her new responsibilities. ROBERT W. CHAMBERS, Chairman of the Board rn� CLIFFORD M. KIRTLAND, JR., President CONDENSED CONSOLIDATED STATEMENT OF CHANGES IN FINANCIAL POSITION 000 Omitted Six Months Ended Unaudited June 30 13,004 1977 1976 Funds Provided 1,157 Total ............................... Operations ................. $11,998 $11,268 Decrease in Noncurrent 5 Income Before Income Taxes .............. Broadcast Program Rights.. 1,302 1,444 Notes Issued and Other...... 831 1,995 Total ................... 14.131 14,707 Funds Applied $ 7,384 13,115 Plant and Equipment........ 2,901 3,088 Intangible Assets........... 3,488 1,759 Broadcast Film Liability...... 1,143 960 Dividends .................. 1,637 1,339 Reduction of Notes and 101741 9,852 Other ................... 834 2.364 Total ................... 10.003 9,510 Increase in Working Capital... $ 4,128 $ 5,197 COX BROADCASTING CORPORATION COMPARATIVE CONSOLIDATED STATEMENT OF INCOME 000 Omitted Three Months Ended Six Months Ended Unaudited June 30 June 30 Per Share of Common Stock!'!............ $1_25 Pro forma Combined Results of Operations of Cox Broadcasting and Cox Cable: Operating Revenues ................... $49,688 Income Before Cumulative Effect of Change in the Method of Accounting for Investment Tax Credits Generated by Cox Cable ............................ $ 7,827 Pro forma Per Common Share!'! ......... $1.18 1977 Operating Revenues ..................... $38,550 Expenses (Decrease) Operating ............................ 13,004 Selling, general and administrative....... 10,494 Depreciation and amortization ........... 1,157 Total ............................... 24,655 Income from Operations .................. 13,895 Other -Net ............................. 5 Income Before Income Taxes .............. 13,900 Federal and State Income Taxes........... 7,218 Income of Consolidated Companies........ 6,682 Share of Net Income of Cox Cable 2,156 Communications, Inc ................... 702 Net Income ............................. $ 7,384 Per Share of Common Stock!'!............ $1_25 Pro forma Combined Results of Operations of Cox Broadcasting and Cox Cable: Operating Revenues ................... $49,688 Income Before Cumulative Effect of Change in the Method of Accounting for Investment Tax Credits Generated by Cox Cable ............................ $ 7,827 Pro forma Per Common Share!'! ......... $1.18 496 42% $ 6,815 8% $1.16 1,335 Increase $11,186 $10,039 1976 (Decrease) 1977 1976 $37,250 3% $68,347 $64,892 13,121 (1%) 25,161 24,669 9,929 6% 20,315 18,796 1,085 7% 2,291 2,156 24,135 2% 47,767 45,621 13,115 6% 20,580 19,271 (39) 12 (339) 13,076 6% 20,592 18,932 6,757 7% 101741 9,852 6,319 6% 9,851 9,080 496 42% $ 6,815 8% $1.16 1,335 959 $11,186 $10,039 $1_90 $1_71 $90,139 $12,060 $1.82 11l I1I Earnings pershare for the periods ended June 30,1977 were based on the weighted average of common shares outstanding of 5,880,000 and 5,878,000 respectively, and 5,862,000 and 5,861,000 for the periods ended June 30,1976, IZI Pro forma earnings per share for the periods ended June 30,1977 were based on above common shares outstanding, plus 722,131 shares to be issued in connection with the merger. M!00I`ILMED BY DORM MICR�LAEI LLDAR RAPIDS • DES MOINES I L:Ux 13HOADCASTING CORPORATION COMPARATIVE CONSOLIDATED STATEMENT OF INCOME Omitted Three Months Ended Six Months Ended ,diced June 30 June 30 Increase 1977 1976 (Decrease) 1977 1976 Increase ;rating Revenues ..................... $38,550 $37.250 3% $68,347 $64,892 5% Operating ............................ 13,004 Selling, general and administrative....... 10,494 Depreciation and amortization........... 1,157 Total ............................... 24,655 comefrom Operations .................. 13,895 cher-Net ............................. 5 come Before Income Taxes .............. 13,900 ederai and State Income Taxes........... 7,218 come of Consolidated Companies........ 6,682 hare of Net Income of Cox Cable 19,271 Communications, Inc ................... 702 et Income ............................. $ 7,364 r Share of Common Stock!'!............ $1.25 o forma Combined Results of Operations Of Cox Broadcasting and Cox Cable: Operating Revenues ................... $49.688 Income Before Cumulative Effect of Change in the Method of Accounting for Investment Tax Credits Generated by Cox Cable ............................ $ 7,827 Pro forma Per Common Shar01 ......... $1.18 13,121 (1%) 25,161 24,669 9,929 6% 20,315 18,796 1,085 7% 2,291 2,156 24,135 2% 47,767 45,621 13,115 6% 20,580 19,271 (39) 12 (339) 13,076 6% 20,592 18,932 6.757 7% 10,741 9,852 6,319 6% 9,851 9,080 496 42% 1,335 959 $ 6,815 8% $11,186 $101039 $1.16 $1.90 $1.71 $90,139 $12,060 $1.82 jEarnings per share for the periods ended June 30,1977 were based on the weighted average of common shares outstanding of 5,880,000 and 5,878,000 respect ively, and 5,862,000 and 5,861,000 for the periods ended June 30,1976. Pro forma earnings per share for the periods ended June 30,1977 were based on above common shares outstanding, plus 722,131 shares to be issued in connection with the merger. 2% 8% 6% 0 5% 0 7% 0 9% 9% 8% CONDENSED CONSOLIDATED BALANCE SHEET 000 Omitted Unaudited June 30 1977 1976 Assets Cash and Marketable Securities ............. $ 18,371 Receivables ............. 24,024 Other ................... 14,121 Total Current Assets... 56,516 Plant and Equipment...... 39,775 Investment in Cox Cable... 16,629 Intangible Assets......... 60,156 Other Assets ............. 8,849 Total ................ $181,925 39% Liabilities and Shareholders' 11% Equity Payables and Accruals..... $ 10,414 Income Taxes............ 5,357 Other ................... 7.280 Total Current Liabilities 23,051 Long -Term Liabilities...... 27,613 Shareholders' Equity...... 131.261 Total ................ $181,925 M ICROI ILMED BY JORM MICR+LAB ROAR RAPIDS • DES MOINES $ 13,126 24,168 14,057 51,351 38,643 15,161 57,414 7,295 $169.864 S 11,367 7,549 7,208 26,124 30,473 113,267 5169,864 AN APPLICATION TO CONSTRUCT AND OPERATE A CABLE TELEVISION SYSTEM IN IOWA CITY, IOWA. i�)F4A rolcffQl. All IAICROr ILME.D BY JURM MICR+LAB CLOAK RAPIDS • DES MOINES ■ �r 3 �r CCCommunicationgInc. SOfTE 0Oo• 5J PLRIN CTLR cc,, rLR Lnsl. 4t 1. AN r A. G1nm 1 JusnI Jua ]BI January 10, 1978 n Mi The Honorable Mayor Members of The City Council City of Iowa City, Iowa . Cox Cable Communications, Inc. herewith submits for your consideration a proposal to build and operate a cable television system ir..iowa City. S • " +- that voter approval is required before the granting of a We are aware P_ q 4 4 r'u ..r+ CATV franchise can take place. Cox respectfully requests that after studying lr �. the enclosed material, Council initiate a referendum to authorize the granting • of a cable television franchise to Cox. JI Our Company is prepared to reimburse the City for expenses incurred by � t-! •'Ul such a referendum. To assist you in your deliberations, a proposed cable communications regulatory ordinance has been included in this application. The proposed I� ordinance is a comprehensive document designed to ensure a quality CATV system and to afford the City ample safeguards. Cox Cable is prepared to assist the City's legal department in the drafting of any revisions deemed necessary. I� t' IAICROr ILME.D BY JURM MICR+LAB CLOAK RAPIDS • DES MOINES ■ I The Honorable Mayor f rj Members of the City council City of Iowa City, Iowa f Page Two , ^r U As can be seen from the following pages, Cox is a national company with a substantial commitment to the communications industry. We have actively sought the opportunity to provide cable television service to Iow„ residents for a number of years. Our Company presently serves some 12,800 cable sub- scribers in Davenport and Bettendorf. On December 6, 1977, citizens of Cedar Rapids voted to allow Cox to operate in that city. We suggest that Council consider Cox Cable's background and experience as well as our performance record and financial capability. I believe your findings will confirm that Cox is well qualified to bring quality cable com- munications to Iowa City. truly yoff s, W. rri8 Ifl CIIDI11.14ED BY JURM MICR¢LAB RDAII NAVIDS • DES 1401NES r+ SYSTEM SUMMARY II Ir it �I I� I17'A MIC It 0 L A 13 THE IOWA CITY SYSTEM The cable television system proposed by Cox Cable will consist of state of the art, 5-300 MHz cable plant encompassing the entire city. The system will have 35 forward and 4 reverse channel capacity. The system will initially provide the following services: 11 broadcast signals 8 Company provided channels 3 access channels 1 pay TV channel 6 channels available for lease 6 channels reserved for future use Cox Cable will install an Emergency override system which will permit appropriate authorities to interrupt and broadcast on all channels in time of disaster or public emergency. Free monthly service will be provided to all schools, qualified non-profit organizations and public buildings. SUBSCRIBER PROJECTIONS Based on subscriber marketing experience gained by Cox Cable in the numerous major markets where it operates, the Company anticipates that between 45 and 48 percent of the homes in the City will ultimately subscribe to the service. Consistent with national averages, pay TV subscribers are projected at 15% of the total homes passed by cable: SATELLITE GROUND STATION The Iowa City system will be equipped with an earth station for reception of satellite signals. Initially, four signals via satellite will be provided. 14:0011 L1410 BY DORM MICR+LAB l'.LOAI! RAPIDS • PES MOINES PERFORMANCE The entire City-wide communications system will be completed within 24 months of receipt of necessary clearances. Considering the size and sophistication of the project, experience and ability to perform will be ! i all-important factors. Construction of the Iowa City system will be in the hands of skilled professionals who have designed and built thousands Of miles of cable plant in major cities in recent years. i i MICRUIuaED By JURM MICR+LAB QDAR RAPIDS • DES MOINES n 61 r Lj I- I^ PERFORMANCE The entire City-wide communications system will be completed within 24 months of receipt of necessary clearances. Considering the size and sophistication of the project, experience and ability to perform will be ! i all-important factors. Construction of the Iowa City system will be in the hands of skilled professionals who have designed and built thousands Of miles of cable plant in major cities in recent years. i i MICRUIuaED By JURM MICR+LAB QDAR RAPIDS • DES MOINES IOWA CITY PROPOSED CABLE TV SERVICE The below listed channels are proposed as the initial service of the 35 -channel system. Additional channels to be utilized as services become available. 5 NETWORK STATIONS KCRG-TV Channel 9 KWWL-TV Channel 7 WMT -TV Channel 2 WHBF-TV* Channel 4 WOC-TV * Channel 6 2 EDUCATIONAL TV STATIONS KRIN-TV Channel 32 KINK -TV Channel 12 Cedar Rapids -Waterloo Waterloo -Cedar Rapids Cedar Rapids -Waterloo Rock Island Davenport Waterloo Iowa City 3 INDEPENDENT TV STATIONS WGN-TV Channel 9 Chicago WSNS-TV Channel 44 Chicago WTCG-TV** Channel 17 Atlanta **Exclusivity and Late Night Programming 1 CHRISTIAN BROADCAST STATION CBN Portsmouth, Va. 1 SPORTS CHANNEL Madison Square Garden New York City 1 PREMIUM CHANNEL - MOVIES - SPORTS - SPECIALS Home Box Office New York City 1 LOCAL ORIGINATION CHANNEL 1 PUBLIC ACCESS CHANNEL 1 LOCAL EDUCATION CHANNEL 1 LOCAL GOVERNMENT CHANNEL Off Air Off Air Off Air Off Air Off Air Off Air Off Air Microwave j Microwave i Satellite i I Satellite I Satellite Satellite 6 AUTOMATED CHANNELS News Weather Financial Sports Program Guide Shoppers Guide *WHBF and WOC may be carried under FCC rules concerning significantly viewed stations. Id ILR0111YED BY JORM MICR+LAB CL11AR RAPIDS • CCS M0114ES PROPOSED CABLE TELEVISION ORDINANCE I.>17w1 MICRO[- AI3 6,1 u i.� PERTINENT FEATURES OF THE PROPOSED IOWA CITY CABLE CONNUNICATIONS REGULATORY ORDINANCE Grantee is subject at all times to the police powers Of the City. City is indemnified agai and costs. nst all liability, damages - Company will post a $20,000 performance bond. Company will file for a Federal Communications Commission Certificate of Compliance within 60 days after award of franchise. Cable television system serving entire City will be com- pleted within 2 years of receiving Federal approvals. System will have 35 -channel and two-way capability. Installation of a satellite earth station is mandatory. One channel dedicated to City government. - Provides for access channels, equipment and studio facilities. - Company may not engage in sale or repair of television sets. - City will receive 3% of system's annual gross subscriber revenues - Rate structure within national averages for major market systems. - Establishes fixed guidelines for possible future rate adjustments. - Details subscriber complaint procedures with provisions for City review. Subscriber privacy is taken into account and safeguards provided. Penalties provided for ordinance violation. - Prohibits display of X-rated material. Stipulates that Company employment practices shall be non-dis- criminatory and afford equal opportunity. III C20f ILIICD BY JURM MICR+LAB EI Mi PANDS • DFS M0INES E P I; ORDINANCE NO. AN ORDINANCE REGULATING CABLE TELEVISION SYSTEMS WITHIN THE CITY; PROVIDING FOR CITY REGULATION OF THE USE THEREOF CONSISTENT WITH FEDERAL COMMUNICATION COMMISSION RULES AND REGULATIONS; SETTING FORTH CONDITIONS ACCOMPANYING THE GRANTING OF CABLE TELEVISION SYSTEM FRANCHISES; PROVIDING FOR OPERATIONAL STANDARDS; ESTABLISH- ING CONDITIONS FOR THE USE OF CITY STREETS, ALLEYS, SIDEWALKS, BRIDGES, AND OTHER CITY -OWNED RIGHT OF WAY AND CITY -OWNED PROPERTY; ESTABLISHING RATES AND CHARGES; AND PROVIDING FOR PENALTIES FOR VIOLATIONS. BE IT ORDAINED BY THE CITY COUNCIL OF Section 1, and may be cited as the ,i tory Ordinance. This Ordinance shall be known Cable Communications Regula - Section 2, DEFINITIONS. For the purpose of this Ordi- nance, the following terms, phrases, words and derivations shall have the meaning given herein. When not inconsistent with the context, words used in the present tense include the future, words in the plural number include the singular number, and words in the singular number include the plural number. The word "shall" is jj always mandatory and not merely directory. li a. "City" is the City of I' b. "Company" is Eastern Iowa Communications, Inc., L� an Iowa corporation maintaining its offices in Iowa City, Iowa, the L grantee of rights under this Regulatory Ordinance. "i C. "Council" is the City Council of =� d. "Person" is any person, firm, partnership, 64 association, corporation, company, or organization of any kind. e. "System" shall mean the lines, fixtures, equip- ment, attachments, and all appurtenances thereto which are used in v the construction, operation and maintenance of the community antenna television system herein authorized. f. "Federal Communications Commission or FCC" shall mean that Federal agency constituted by the Communications Act of 1934 i as amended. J M.CR()1 ILMED OY JORM MICR#LAE] (IDAR IWIDS • DCS MOINES rj I -2- 9- "Gross � 17 fy Subscriber those revenues derived from tr hemonthly vservice scharges hall an only subscribers located within the City for regular cable television reception service, which service includes only the transmission of broadcast signals and the programming presented on the required access and originations channels, if any. Gross Subscriber Revenues shall not include any revenues received (a) as reimbursement of expense in the operation of any access channels; (b) as advertising payments; (c) from the leasing of cable channels; (d) from programs for which a per -channel or per -program charge is made and (e) from furnishing other communications and non -broadcast services either directly or as a carrier for another party or any other income derived from the system. Gross Subscriber Revenues shall also not include revenues received as installation charges and fees for reconnections, inspection, repairs or modifications of any installations. Section 3, QUALIFICATIONS OF GRANTEE AND GRANT OF AUTHORITY. This Regulatory Ordinance which grants to operate, and maintain a cable television xsystemeinithe City, as wuct, passed and adopted by the City Council after a full, open and as public proceeding. Said proceeding was held after public notice was given and afforded all interested parties the opportunity to comment upon the legal, character, financial, technical and other qualifications of the Company. Having received at said proceeding all comments regarding the qualifications of the Company, the City hereby finds that the Company possesses the necessary legal, techni- cal, character, financial and other qualifications and that the Company's construction arrangements are adequate and feasible. Therefore the City hereby grants to the Company a non-exclusive franchise, right and privilege to construct, erect, operate, modify and maintain, in, upon, along, across, above and over and under the highways, streets, alleys, sidewalks, public ways and public places now laid out or dedicated and all extensions thereof, and additions thereto, in the City, poles, wires, cables, underground conduits, manholes and other television conductors and fixtures necessary for the maintenance and operation in the City of a cable television system for the purpose of distributing television and radio signals, and other electronic impulses in order to furnish television and radio programs, and various communications and other electronic services to the public. The right so granted includes the right to use and occupy said streets, alleys, public ways and public places and all manner of easements for the purposes herein set forth. Section 4, FRANCHISE TERM. The Franchise granted the Company herein shall terminate 15 years from date of grant subject to renewal for periods of reasonable duration on the same terms and conditions as contained herein, or on such different or additional terms and conditions as may be lawfully specified by the City Council and as are consistent with the requirements of Rule 76.31 of the FCC. The Company's application for franchise renewal shall be granted '^ICROI ILI.ICU BY JURM MICR+LAB [I OAR RANDS • DES MOVIES I -3- provided: (1) Company shows that its cable television service during the preceding franchise period has reflected a good -faith effort to serve the needs and interests of its service area and (2) Company has not demonstrated a callous disregard of the law and all pertinent regulations. Section 5, COMPLIANCE WITH LAWS, REGULATIONS AND ORDI- NANCES. The Company shall, at all times during the life of this Regulatory Ordinance, be subject to all lawful exercise of the police power by the City and to such reasonable regulation as the City shall hereafter by Resolution or Ordinance provide. The construction, operation and maintenance of the system by the Company shall be in full compliance with such portions of the National Building and Electric Code and National Electric Safety Code as may be applicable and as the same may be amended and revised from time to time, and in full compliance with all other applicable rules and regulations now in effect or hereinafter adopted by the Federal Communications Commission, the City, or any other agency of the State of or the United States, which may hereafter acquire jurisdiction of the opera- tions of the Company authorized herein. Section 6, LIABILITY AND INDEMNIFICATION. The Company shall indemnify the City for, and hold it harmless from all liability, damage, cost or expense arising from claims of injury to persons or damage to property occasioned by reason of any conduct undertaken pursuant to this Ordinance. The City shall notify the Company's representative within fifteen (15) days after the presentation of any claim or demand to the City, either by suit, or otherwise, made against the City on account of any negligence or contract as aforesaid on the part of the Company. The Company further agrees as follows: a. Company shall carry Workmen's Compensation insurance, with statutory limits, and Employers' Liability insurance with limits of not less than One Hundred Thousand ($100,000.00) Dollars, which shall cover all operations to be performed by Company as a result of this Ordinance. b. Company shall carry Comprehensive General Liability and Comprehensive Automobile Liability insurance with bodily injury limits of not less than Three Hundred Thousand ($300,000.00) Dollars. c. Company's Workmen's Compensation, Comprehensive General Liability and Comprehensive Automobile Liability insurance shall be written by an insurance company with a capital and/or surplus of not less than $3,000,000.00, and Company agrees to furnish City with certified copies or certificates of insurance of said policies, which shall provide that insurance shall not be canceled unless ten (10) days prior written notice shall first be given to the City. M!0011 H..0 BY JURM MICR(�LAB U. JAR RATIOS . DES I50114ES I -4- d. Company shall within thirty (30) days subse- quent to the effective date of this Ordinance, post a performance bond with the City, written by an approved corporation surety in the amount of $20,000 and in a form satisfactory to the City guaranteeing Company's continued operation of the cable television system within the City, and Company shall well and truly observe, fulfill, and perform each term and condition of the bond; provided, however, that if the Company had posted a bond pursuant to the requirements of the Ordinance heretofore granted and said bond is in effect when the term of this Ordinance begins and is in a form and amount satisfactory to the City, such bond shall constitute full compliance with the requirements of this Section. All damages which may be directly occasioned by the failure of the Company to perform under this Ordinance, up to the principal amount of the bond, shall be recoverable from the principals and sureties of said bond by the City. e. If Company should commit a minor breach of this Ordinance and not remedy such breach within sixty (60) days after having received written notice from the City to so do, then the City, at its discretion, may declare a portion of the bond equivalent to the amount of damages sustained by the municipality which are directly attributable to such breach forfeited and Company shall thereupon be required (1) to remedy the breach with reasonable dispatch and (2) within sixty (60) days of such forfeiture replace the forfeited portion of bond. Notwithstanding the foregoing, nothing contained in this paragraph shall serve to absolve Company of any of its obliga- tions under this Ordinance or the rules and regulations of the Federal Communications Commission. f. The Company shall pay all premiums chargeable for the bond and shall keep the same in full force and effect at all times throughout the term of this Ordinance and during the removal of all poles, wires, cables, underground conduits, manholes, and other conductors, converters, equipment and fixtures subsequent to the termination of this Ordinance. The bond shall contain a provision that it shall not be terminated or otherwise allowed to expire prior to sixty (60) days after written notice to that effect is given to the Clerk or similar official of the City. g. RESIDENT COMPANY AND AGENT. All insurance !� policies and bonds as are required of the Company in this Regula- tory Ordinance shall be written by a Company or Companies authorized and qualified to do business in the State of • Certifi- cates of all coverage required shall be promptly filed by the Company with the City. h. APPLICATION FOR PERMIT. Within sixty (60) days after the effective date of this Ordinance, the Company shall file with the Federal Communications Commission such request, Petition, or other application as is then proper to secure from said Federal i I 1A M41f 11.1110 BY JURM MICR(LAO f.IJAR 11010S . D15 MOVIES N -5- Communications Commission any and all necessary permits, licenses, waivers, or the like as may be necessary to be secured from said Federal Communications Commission to fully comply with the terms of this Ordinance. The Company shall thereafter diligently pursue such application with the Federal Communications Commission and shall do all reasonable things necessary and proper to secure any such permit, license, waiver, approval or the like from it. The Company shall keep the City advised, from time to time, of the progress of such application. n r 2 6„ I.: 0 Section 7, SYSTEM CONSTRUCTION, MAINTENANCE AND PROCEDURES. a. Upon truct and maintain a cable television t of h onsystemin the is 1City, and nance to cinsfurtherance of the Company's execution of contracts with Public Utility Companies or any other owner or lessee of any poles located within or without the City to whatever extent such contract or contracts may be expedient and of advantage to the Company for use of poles and posts necessary for proper installation of the System, the Company may obtain right of way permits from appropriate State, County, and Federal officials necessary to cross highways or roads under their respective jurisdictions to supply main trunk lines from the Company's receiving antennas, obtain permission from the Federal Aviation Authority to erect and maintain antennas suitable to the needs of the System and its sub- scribers and obtain whatever other permits a City, County, State, or Federal Agency may require. The Company shall construct its cable system using material of good and durable quality and all work involved in the construction, installation, maintenance and repair of the cable system shall be performed in a safe, thorough, and reliable manner. Any municipal property damaged or destroyed shall be promptly repaired or replaced by the Company and restored to serviceable condition. b. The Company's System, poles, wires, and appurtenances shall be located,•erected and maintained so that none of its facilities shall endanger or interfere with the lives of n persons, or interfere with any improvements the City may deem proper to make, or unnecessarily hinder or obstruct the free use of the streets, alleys, bridges, easements or public property. c. However, the further territory asauthorizedby law, a theCompanyt the lshallty aextendll ex energized trunk cable to the remaining portions of the City so annexed within an acceptable time thereafter, unless additional time is granted by the City Council upon request of the Company for good cause shown. Extension of Service shall not be requirements set forth in Section 7 of this Ordinance. d. All transmission and distribution structures, lines and equipment erected by the Company within the City shall be so located as to cause minimum interference with the proper �4:001 n.MLD 0Y JORM MICR+LAB IIJAR PAPIDS . 0CS I401NES I -6 - use of streets, alleys and other public ways and places, and to cause minimum interference with the rights or reasonable convenience of property owners who adjoin any of the said streets, alleys, or other public ways and places. e. In case of an disturbance of y pavement, side- walk, driveway or other surfacing, the Company shall, at its own r7 I cost and expense and in a manner approved by the City, replace _.i and restore all paving, sidewalk, driveway or surface of any street or alley disturbed, in as good condition as before said work was r1 commenced. f. In event that at any time during the period of this Ordinance the City shall lawfully elect to alter, or change the grade of any street, alley or other public way, the Company upon reasonable notice by the City, shall remove, relay and relocate its poles, wires, cables, underground conduits, manholes and other fixtures at its own expense. i g. The Company shall not place poles or other fixtures where the same will interfere with any gas, electric or telephone fixture, water hydrant or main, and all such poles or other fixtures placed in any street shall be placed at the outer edge of the sidewalk and inside the curb line, and those placed in alleys shall be placed close to the line of the lot abutting on said alley, ti and then in such manner as not to interfere with the usual travel on said streets, alleys and public ways. h. The Company shall, on the request of any person holding a building moving permit, issued by the City, temporarily raise or lower its wires to permit the moving of buildings. The expense of such temporary removal, raising or lowering of wires shall be paid by the person requesting the same, and the Company shall have the authority to require such payment in advance. The Company shall be given not less than forty-eight (48) hours advance notice to arrange for such temporary wire changes. ri. The Company shall have the authority to trim U� trees upon and overhanging streets, alleys, sidewalks and public places of the City so as to prevent the branches of such trees from coming in contact with the wires and cables of the Company, all Jtrimming to be done under the supervision and direction of the City and at the expense of the Company. j. The Company shall provide, upon request and without charge, service to any municipal buildings owned and operated by the City and to any public or parochial elementary or secondary J school. This shall mean only an energized cable to such building. The cost of any internal wiring shall be borne by the institution. hlC10f ILMEO BY J U R M MIC R+L A B (.IA N PAPIOS • PES MOINES i 01 -7- Section 8, CONSTRUCTION SCHEDULE. The Company shall accomplish significant construction (at least 20%) within one (1) year after receiving FCC certification and other necessary Federal approvals, and shall thereafter reasonably make cable service available to all residents of the City, subject to the line extention provisions of Section 9 (a), within three (3) years after receiving above Federal approvals. Section 9, LINE EXTENSIONS. a. It shall be the obligation of the Company to serve all residents of the City except to the extent that density of homes, adverse terrain or other factors render providing service impracticable, technically unfeasible or economically non -compensatory. For purposes of determining compliance with the provisions of this Section, and to provide for a reasonable and non-discriminatory policy governing extensions of cable service within the City, Company shall extend service to new subscribers, at the normal installation charge and monthly rate for customers of that classification where there are an average of seventy (70) homes per each linear mile of new cable construction. b. In the event the requirements of sub -section I (a) are not met, extensions of service shall be required only on a basis which is reasonable and compensatory. Section 10, COMPLIANCE WITH STANDARDS. All facilities and equipment of Company shall be constructed and maintained in accordance with the requirements and specifications of the National Electrical Safety Code and such applicable ordinances and regulations j! set forth by the City and/or any other local, state or federal agencies. rc� Section 11, COMPANY RULES AND REGULATIONS. The Company linl shall have the authority to promulgate such rules, regulations, terms and conditions governing the conduct of its business as shall be reasonably necessary to enable the Company to exercise its rights and perform its obligations under this Ordinance, and to assure an uninterrupted service to each and all of its customers. Provided, however, that such rules, regulations, terms and conditions shall (! not be in conflict with the provisions hereof or of Federal and („ State laws. �r Section 12, PROCEDURES. No renewal of this Ordinance L shall be effective except pursuant to a public proceeding affording due process. The Company shall be a party to any such proceedings and any other proceedings in which its rights, privileges or interests would be affected and shall be fully entitled to such due process rights as may be available under applicable laws, ordinances, rules or regulations. F+;r.Rar 11YED nv JURM MICR(�LAB HOAR RAPIDS • DES MOMES 01 -7- Section 8, CONSTRUCTION SCHEDULE. The Company shall accomplish significant construction (at least 20%) within one (1) year after receiving FCC certification and other necessary Federal approvals, and shall thereafter reasonably make cable service available to all residents of the City, subject to the line extention provisions of Section 9 (a), within three (3) years after receiving above Federal approvals. Section 9, LINE EXTENSIONS. a. It shall be the obligation of the Company to serve all residents of the City except to the extent that density of homes, adverse terrain or other factors render providing service impracticable, technically unfeasible or economically non -compensatory. For purposes of determining compliance with the provisions of this Section, and to provide for a reasonable and non-discriminatory policy governing extensions of cable service within the City, Company shall extend service to new subscribers, at the normal installation charge and monthly rate for customers of that classification where there are an average of seventy (70) homes per each linear mile of new cable construction. b. In the event the requirements of sub -section I (a) are not met, extensions of service shall be required only on a basis which is reasonable and compensatory. Section 10, COMPLIANCE WITH STANDARDS. All facilities and equipment of Company shall be constructed and maintained in accordance with the requirements and specifications of the National Electrical Safety Code and such applicable ordinances and regulations j! set forth by the City and/or any other local, state or federal agencies. rc� Section 11, COMPANY RULES AND REGULATIONS. The Company linl shall have the authority to promulgate such rules, regulations, terms and conditions governing the conduct of its business as shall be reasonably necessary to enable the Company to exercise its rights and perform its obligations under this Ordinance, and to assure an uninterrupted service to each and all of its customers. Provided, however, that such rules, regulations, terms and conditions shall (! not be in conflict with the provisions hereof or of Federal and („ State laws. �r Section 12, PROCEDURES. No renewal of this Ordinance L shall be effective except pursuant to a public proceeding affording due process. The Company shall be a party to any such proceedings and any other proceedings in which its rights, privileges or interests would be affected and shall be fully entitled to such due process rights as may be available under applicable laws, ordinances, rules or regulations. F+;r.Rar 11YED nv JURM MICR(�LAB HOAR RAPIDS • DES MOMES ri pq r, Ll 0 W1 0 Im Section 13, APPROVAL OF TRANSFER. The Company shall not sell or transfer its System to another, nor transfer any rights under this Ordinance to another without written approval by the City, provided, that such approval shall not be unreasonably withheld if the vendee, assignee or lessee has filed with the appropriate official of the City an instrument duly executed, reciting the fact of such sale, assignment or lease, accepting the terms of this Ordinance and agreeing to perform all conditions thereof. Section 14, COMPLIANCE WITH FCC RULES AND REGULATIONS. The Company shall, at all times, comply with the rules and regulations governing CATV operations promulgated by the FCC, specifically those set out in Section 76.31 of the FCC Rules and Regulations. This shall include adherence by the Company to FCC rules regarding technical and engineering specifications involved in the construction of the CATV System and signal carriage therein. Section 15, CHANNEL CAPACITY AND ACCESS. The cable television system to be installed shall: a. Have a thirty-five (35) channel capability and the technical capacity for return or two-way communications. Company will install and maintain a cable television system in keeping with latest state-of-the-art technology including the capability for satellite reception. b. Provide one (1) channel, without charge, for exclusive use of the City. This channel may be shared with other services with the understanding that the City has first priority on its usage. C. Provide at least one (1) channel for those educational and public access uses as now or hereafter required by the Federal Communications Commission for systems operating in the top one hundred markets. Until such time as demand for access channel use becomes full-time, public, educational, government, and leased access channel programming may be combined on one composite access channel. To the extent time is available, access channels may also be used for other broadcast and nonbroadcast services. d. Provide equipment and facilities for access use. Included should be video cameras and equipment capable of storing programs for later showing. Access studio facilities must be made " available to all access users on a first come, first served basis j in compliance with rules and regulations set forth by the FCC. r Company shall provide technical and production assistance to access users as needed. !+,Caul II MCD BY JURM MICR+LA6 (IJAR BANDS • DDS 1401NCS I I V, f� �7 I= Section 16, MODIFICATION OF FCC RULES. Consistent with the requirements of Rule 76.31(a)(6) of the FCC, any modification of Rule 76.31 resulting from amendment thereto by the FCC and shall be incorporated in this Ordinance by specific amendments thereto by the lawful action of the City Council within one (1) year from the effective date of the FCC's amendment or at the time of renewal of this Ordinance, whichever occurs first. Section 17, PUBLICATION COSTS. The Company shall assume the costs of the publication of this Ordinance as such publication is required by law. A bill for publication costs shall be presented to the Company by the appropriate City officials upon the Company's filing of its acceptance of this Ordinance and the said publication costs shall be paid at that time by the Company. Section 18, CITY RIGHTS. a. CITY RULES. The right is hereby reserved to the City to adopt, in addition to the provisions herein contained and existing applicable ordinances, such additional regulations as it shall find necessary in the exercise of the police power, provided that such regulations, by ordinance or otherwise, shall be reasonable and not in conflict with the rights herein granted, and shall not be in conflict with the applicable laws of the State of or the United States. b. USE OF SYSTEM BY CITY. The City shall have the right, during the life of this Ordinance, of maintaining upon the poles or in the underground conduits of the Company within the City limits wire and fixtures necessary for a traffic signal control ! system and/or a police and fire alarm system, such wires and fixtures shall be installed and maintained at the sole expense of the City and shall at all times comply with all the reasonable rules and 6 regulations of the Company so that there may be a minimum danger of contact or conflict between the wires and fixtures of the Company and wires and fixtures used by the City. �7 i c. EMERGENCY OR DISASTER. In the case of any emergency or disaster, the Company shall, upon request of the U City Manager, make available its facilities to the City for emergency use during the emergency or disaster period. d. LIABILITY. The City shall not be liable for any damage occurring to the property of the Company caused by employees of the City in the performance of their duties, except for damage caused to the Company's facilities by the negligence of the City's employees. The City shall not be liable for the interruption of service by actions of City employees in the performance of their duties, nor shall the City be held liable for the failure of the Company to be able to perform normal services due to acts of God or other factors beyond the control of the City. I^ICI'DI IU-0FO By JORM MICR OLAB U.DAR HANDS • DFS M01141S -10- e. NO PROPERTY RIGHT. Nothing in this Ordinance shall grant to the Company any right of property in the City owned property, nor shall the City be compelled to maintain any of its property any longer than, or in any fashion other than in the City's Judgment its own business or needs may require. f. CONSTRUCTION APPROVAL BY CITY. Except for individual service drops, the Company shall not erect any pole, install any underground lines or conduits, run any line, make any attachment, nor shall any construction of any kind be commenced rj without the prior approval of the Director of Engineering or lam) appropriate department of the City, which approval shall not be unreasonably withheld, and the City shall have and maintain the right to inspect the construction, operation and maintenance of the system by the Company to insure the proper performance of the terms of this Regulatory Ordinance. U,g. CORRECTION OF DEFECTS. In the event the Company should violate any of the terms of this Regulatory Ordinance, or any of the rules and regulations as may be from time to time Gp lawfully adopted, the City shall immediately give to the Company : thirty (30) days' written notice to correct such violation, and in the event the Company does not make such correction within thirty (30) days from the receipt of such written notice, the City may make such correction itself and charge the cost of the same to the Company, and the Company shall pay such charges within thirty (30) (( days after the receipt of a statement for such charge from the City. Section 19, ACTIVITIES PROHIBITED. a. The Company, any and all of its officers, agents, and employees, are specifically prohibited from engaging in the sale, service, rental, or leasing of television receivers, radio receivers, or television or radio receiver related parts and accessories with any person, anywhere in whether for a fee or charge or not. The Company shall prohibi.t any of its officers, agents, and employees from violating the terms of this section at all times, whether in the preformance of duties of the 6-+ Company or otherwise. b. The Company shall not allow its cable or other operations to interfere with television reception of persons not served by the Company, nor shall the System interfere with, obstruct or hinder in any manner, the operation of the various utilities serving the residents of the City. c. The Company shall not, as to rates, charges, service facilities, rules, regulations, or any other respect, make or grant any preference or advantage to any person, not subject any person to any prejudice or disadvantage, provided that nothing in this Ordinance shall be deemed to prohibit the A:CnulICi,nl or JORM MICR( LA6 UDAR "NPIIS • D1 140I14ES -11- i establishment of a graduated scale of charges and classified rate schedules to which any customer coming within such classifi- cation would be entitled. `` Section 20, PAYMENTS TO THE CITY. I• a. The Company shall during each year of operation under this Ordinance, pay to the City, three (3%) percent of the annual Gross Subscriber Revenues received by the Company for regular monthly cable television services rendered to customers located within the City. At the time of this annual payment, the W Company shall furnish the City with an operating report showing the Company's annual Gross Subscriber Revenues during the preceding I year and such other information as the City shall reasonably require with respect to properties and expenses related to the Company's ( services within the City for such period. i I n )yi )a1 Lr b. by the Company to be due forty-five period. MANNER OF PAYMENT. All payments as the City shall be made semi-annually (45) days after the close of the six required and shall month Section 21, RECORDS AND REPORTS. The Company shall keep full, true, accurate and current books of account, which books and records, and all other pertinent books, records, maps, plans, financial statements and other like materials, shall be made available for inspection and copying by the City upon reasonable notice and during normal business hours. Section 22, �'j otherwise provided in L„ right, privilege, and fixed in this section SUBSCRIBER RATES AND CHARGES. Except as the Ordinance, the Grantee shall have the authority to charge the rates and charges to its subscribers for its services. At System turn -on, single -user rates and charges as follows; subject to negotiation: Description Installation Service Charge Outlet Service Charge Outlet(s) each -- Initial -- Additional Not to exceed $15.0 installation. Not to exceed $7.50 Not to exceed a. Multi-user rates and charges may be negotiated between the Grantee and the subscriber, but in no event shall the multi-user rates and charges for any subscriber exceed the aggregate rates and charges which would be charged to the multi-user if computed on the basis of single -user rates and charges. In addition 14,caonuaeD uv JURM MICR+LA6 (IOAR PA11I05 • nes MINES 11: cant ILIIEO UY JURM MICR 0 LA B (,I.)NI PMIOS • DIS MOVIES -12 - to the specified monthly service rate, the Company may add to that rate, taxes or fees imposed upon the Company's gross subscriber revenues by city, state or federal governmental or legislative bodies and fees or charges imposed upon the �3 Company for the use and distribution of copyrighted program material. ; b. Grantee may, at its own discretion, waive, reduce or suspend connection fees for v specific or indeterminate periods and/or monthly service fees for periods not to exceed thirty (30) days for promotional purposes. i Section 23, CHANGE OF SUBSCRIBER RATES AND CHARGES. P a. For the purpose of this section, "basic monthly cable television service" is the provision of television broadcast signals and access and origination channels if t; , any, and does not include advertising services, rental of studios or equip- ment, provision of program production services, per -channel or �) per -program charges to subscribers ("pay cable"), rental of channels, sale of channel time, provision of commercial services such as security systems, or g any other services of the System, the rates and charges for which shall not require approval by the City. 3! \ b. Grantee may increase or decrease the rates for basic monthly cable television kj service, provided any increase does not exceed the increase in the Consumer Price Index for the previous twelve months as determined by the Bureau of Labor Statistics. Should Grantee S wish to increase rates beyond the Consumer Price Index increase, approval shall rest with the City Council. s Such approval shall not be unreasonably withheld. c. Before approving such increase, the City shall hold a public hearing thereon, and shall ` cause to be published for two consecutive weeks in a newspaper of general circulation in the City a public notice setting forth the proposed rates and charges and the date, time and the „ place of public hearing. At such public hearing, any interested party shall have the right to give testimony and c present evidence on the rates and charges proposed. (,1 d. Before instituting an increase equal to or less than the Consumer Price Index increase, Grantee will furnish to the City Council a copy of the new rates and charges, as well as infor- mation regarding Bureau of Labor Statistics figures on the Consumer Price Index. Such notification shall precede any increase by not less than thirty (30) days and not more than sixty (60) days. e. In no event shall rates be increased for a period of two (2) years following award of franchise. The Grantee shall pay all costs and expenses incurred by the City in connection with said application and said hearing. 11: cant ILIIEO UY JURM MICR 0 LA B (,I.)NI PMIOS • DIS MOVIES -13 - Section 24, LOCAL OFFICE: COMPLAINT PROCEDURES. a. During the term of this Ordinance, and any renewal thereof, the Company shall maintain within the City a local business office or agent for the purpose of receiving and resolving all complaints regarding the quality of service, equipment malfunctions, and similar matters. The provisions of this section shall be complied with if Company maintains a local business headquarters office within three (3) miles of the principal coordinates of the City, which office may be reached by local, toll- free telephone call, and provides the City Manager's office with the name, address and phone number of a person who will act as the Company's agent to receive complaints regarding quality of service, equipment malfunctions and similar matters. The local office shall be open to receive inquiries or complaints from subscribers during normal business hours, and in no event less than 9:00 - 5:00 Monday through Friday. Any complaints from subscribers shall be investigated and acted upon as soon as possible, but at least within three (3) business days of their receipt. The Company shall keep a maintenance service log which will indicate the nature of each service complaint, the date and time it was received, the disposition of said complaint and the time and date thereof. This log shall be made available for periodic inspection by the City. b. The Company shall by appropriate means, such as a card or brochure, as subscribers are connected or reconnected to the System, furnish information concerning the procedures for making inquiries and/or complaints, including the name, address and local telephone numbers of the employee or employees or agent to whom such inquiries or complaints are to be addressed. The City appoints its as responsible for implementation of the complaint procedures and continuing administration of the Ordinance. Section 25, PROTECTION OF PRIVACY. a. Grantee shall not permit the transmission of any signal, aural, visual or digital, including "polling" the channel selection, from any subscriber's premises without first obtaining written permission of the subscriber. This provision is not intended to prohibit the use of transmission of signals useful only for the control or measurement of system performance. b. Grantee shall not permit the installation of any special terminal equipment in any subscriber's premises that will permit transmission from subscriber's premises of two-way services utilizing aural, visual or digital signals without first obtaining written permission of the subscriber. c. It shall be unlawful for any person to attach or affix or to cause to be attached or affixed any equipment or device 'A: CPni I H-110 By JORM MICR+LAB LJAk RAPIDS . Ors MOINIS —i i I -13 - Section 24, LOCAL OFFICE: COMPLAINT PROCEDURES. a. During the term of this Ordinance, and any renewal thereof, the Company shall maintain within the City a local business office or agent for the purpose of receiving and resolving all complaints regarding the quality of service, equipment malfunctions, and similar matters. The provisions of this section shall be complied with if Company maintains a local business headquarters office within three (3) miles of the principal coordinates of the City, which office may be reached by local, toll- free telephone call, and provides the City Manager's office with the name, address and phone number of a person who will act as the Company's agent to receive complaints regarding quality of service, equipment malfunctions and similar matters. The local office shall be open to receive inquiries or complaints from subscribers during normal business hours, and in no event less than 9:00 - 5:00 Monday through Friday. Any complaints from subscribers shall be investigated and acted upon as soon as possible, but at least within three (3) business days of their receipt. The Company shall keep a maintenance service log which will indicate the nature of each service complaint, the date and time it was received, the disposition of said complaint and the time and date thereof. This log shall be made available for periodic inspection by the City. b. The Company shall by appropriate means, such as a card or brochure, as subscribers are connected or reconnected to the System, furnish information concerning the procedures for making inquiries and/or complaints, including the name, address and local telephone numbers of the employee or employees or agent to whom such inquiries or complaints are to be addressed. The City appoints its as responsible for implementation of the complaint procedures and continuing administration of the Ordinance. Section 25, PROTECTION OF PRIVACY. a. Grantee shall not permit the transmission of any signal, aural, visual or digital, including "polling" the channel selection, from any subscriber's premises without first obtaining written permission of the subscriber. This provision is not intended to prohibit the use of transmission of signals useful only for the control or measurement of system performance. b. Grantee shall not permit the installation of any special terminal equipment in any subscriber's premises that will permit transmission from subscriber's premises of two-way services utilizing aural, visual or digital signals without first obtaining written permission of the subscriber. c. It shall be unlawful for any person to attach or affix or to cause to be attached or affixed any equipment or device 'A: CPni I H-110 By JORM MICR+LAB LJAk RAPIDS . Ors MOINIS D, -14- which allows access or use of the cable television service without payment to the Grantee for same. Section 26, ADDITIONAL REGULATIONS. The City reserves the right to adopt, in addition to the provisions contained in this Ordinance, such additional regulations as it shall find necessary in the exercise of its police power; provided, however, that such regulations are reasonable and not materially in conflict with the privileges granted in this Ordinance. Section 27, PENALTIES. Should the Company, its successors or assigns, violate any of the provisions of this Ordinance or any reasonable rules and regulations established by the City pursuant hereto, and should such violation continue for more than thirty (30) days after the City has given the Company written notice of such violation, failure or default, the same shall be cause for the forfeiture or revocation of this Ordinance and the termination of all rights hereunder, provided, however, any delay in correcting such violation which is caused by factors beyond the control of the Company, shall not be included in computing the length of the continuance of such violation. In the event of the bankruptcy or receivership of the �jCompany, all rights herein given to the Company shall at the option EA of the City, be forfeited and terminated. Section 28, PROGRAM CONTENT RESTRICTIONS. In addition {El�j to providing basic cable television service consisting of broadcast, locally originated, access, and automated signals, the Company may offer subscribers optional services on a per -program or per -channel Iry basis (pay cable). The Company shall not, however, program or in LI any way display pornographic material such as X-rated motion pictures either as part of its basic cable or pay cable services. Section 29, EMPLOYMENT REQUIREMENT. The Grantee shall not refuse to hire, nor discharge from employment, nor discriminate against any person regarding compensation, terms, conditions, or privileges of employment because of sex, race, color, creed, or national origin. The Grantee shall take affirmative action to insure that employees are treated, during employment, without regard to their sex, race, color, creed or national origin. Section 30, SEPARABILITY. If any section, sub -section, sentence, clause, phrase or portion of this Ordinance is for any reason held invalid or unconstitutional by any Court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portions hereof. h:001101CO BY JORM MICR+LAB HL )AR RAPIDS . ITS MOINES i D, -14- which allows access or use of the cable television service without payment to the Grantee for same. Section 26, ADDITIONAL REGULATIONS. The City reserves the right to adopt, in addition to the provisions contained in this Ordinance, such additional regulations as it shall find necessary in the exercise of its police power; provided, however, that such regulations are reasonable and not materially in conflict with the privileges granted in this Ordinance. Section 27, PENALTIES. Should the Company, its successors or assigns, violate any of the provisions of this Ordinance or any reasonable rules and regulations established by the City pursuant hereto, and should such violation continue for more than thirty (30) days after the City has given the Company written notice of such violation, failure or default, the same shall be cause for the forfeiture or revocation of this Ordinance and the termination of all rights hereunder, provided, however, any delay in correcting such violation which is caused by factors beyond the control of the Company, shall not be included in computing the length of the continuance of such violation. In the event of the bankruptcy or receivership of the �jCompany, all rights herein given to the Company shall at the option EA of the City, be forfeited and terminated. Section 28, PROGRAM CONTENT RESTRICTIONS. In addition {El�j to providing basic cable television service consisting of broadcast, locally originated, access, and automated signals, the Company may offer subscribers optional services on a per -program or per -channel Iry basis (pay cable). The Company shall not, however, program or in LI any way display pornographic material such as X-rated motion pictures either as part of its basic cable or pay cable services. Section 29, EMPLOYMENT REQUIREMENT. The Grantee shall not refuse to hire, nor discharge from employment, nor discriminate against any person regarding compensation, terms, conditions, or privileges of employment because of sex, race, color, creed, or national origin. The Grantee shall take affirmative action to insure that employees are treated, during employment, without regard to their sex, race, color, creed or national origin. Section 30, SEPARABILITY. If any section, sub -section, sentence, clause, phrase or portion of this Ordinance is for any reason held invalid or unconstitutional by any Court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portions hereof. h:001101CO BY JORM MICR+LAB HL )AR RAPIDS . ITS MOINES -15- Section 31, ORDINANCES REPEALED. All Ordinances or parts of Ordinances in conflict with the provisions of this Ordinance are hereby repealed. ATTEST: CITY CLERK LEGAL IN FORA: CITY ATTORNEY PASSED: APPROVED: MICR01 ILMED BY JURM MICR+LA6 (10AH RAPIDS • DES MOINES COX CABLE COMMUNICATIONS, INC. DESCRIPTIVE MATERIAL h)WA MIC130LA13 n.A BACKGROUND AND EXPERIENCE OF COX . CABLE.COMUNICATIONS, INC. EXPERIENCE DATES TO 1962 Cox Cable Communications, Inc. is a wholly-owned subsidiary of Cor. Broadcasting Corporation, a major group broadcaster. COX's CATV experience dates to 1962 with the acquisition of the Lewistown, Pennsylvania cable television system. A conservative approach based on sound business principles has been the cornerstone Of Cox Cable's development policy. Coupled with innovative marketing techniques, it has enabled the Company in the past nine years to increase by 6198 the number of cable television subscribers it serves. SERVES OVER 483,000 SUBSCRIBERS Since 1968, when the Company began a major expansion program, Cox Cable has grown from 12 majority-owned cable systems with approximately 78,000 subscribers to 40 operating systems serving over 483,000 customers in 17 states. Included among the cable television facilities owned and operated by Cox Cable are the nation's oldest system in Astoria, Oregon, founded in 1948, and the nation's largest in metropolitan San Diego, California, serving over 143,000 subscribers. GROWTH In 1972, Cor. Cable began an extensive cable system development program in "Top 100" markets. Since that time, the Company has constructed 3,700 miles of new cable plant passing over 350,000 homes. Two new major market systems in Spokane, Washington and Roanoke, Virginia opened for service in November, 1976. All new systems are built by the Company's own construction division, Cox Cable Development Company. 14:001 ILMED BY JORM MICR+LAS LI.DAR RAPIDS • OLS MOIDLS I i �J LJ1 ln: t F(i "y 4 BACKGROUND AND EXPERIENCE OF COX . CABLE.COMUNICATIONS, INC. EXPERIENCE DATES TO 1962 Cox Cable Communications, Inc. is a wholly-owned subsidiary of Cor. Broadcasting Corporation, a major group broadcaster. COX's CATV experience dates to 1962 with the acquisition of the Lewistown, Pennsylvania cable television system. A conservative approach based on sound business principles has been the cornerstone Of Cox Cable's development policy. Coupled with innovative marketing techniques, it has enabled the Company in the past nine years to increase by 6198 the number of cable television subscribers it serves. SERVES OVER 483,000 SUBSCRIBERS Since 1968, when the Company began a major expansion program, Cox Cable has grown from 12 majority-owned cable systems with approximately 78,000 subscribers to 40 operating systems serving over 483,000 customers in 17 states. Included among the cable television facilities owned and operated by Cox Cable are the nation's oldest system in Astoria, Oregon, founded in 1948, and the nation's largest in metropolitan San Diego, California, serving over 143,000 subscribers. GROWTH In 1972, Cor. Cable began an extensive cable system development program in "Top 100" markets. Since that time, the Company has constructed 3,700 miles of new cable plant passing over 350,000 homes. Two new major market systems in Spokane, Washington and Roanoke, Virginia opened for service in November, 1976. All new systems are built by the Company's own construction division, Cox Cable Development Company. 14:001 ILMED BY JORM MICR+LAS LI.DAR RAPIDS • OLS MOIDLS r Ii PAY TV OPEPATIONS Cox Cable became the first major cable television company to enter the pay television field when it leased a channel for that purpose in 1972. Since that time, the Company has implemented pay service in 19 of its CATV systems. These systems utilize either Home Eox Office programming or Cox Cable's own Home Theatre format. Nine Company systems receive the pay TV signal via satellite earth station. The Company is also extremely active in the still experimental field Of motion picture distribution via multipoint distribution service (MDS). Three Cox Cable MDs systems providing pay television service to apartment residents are now in early operational stages in Atlanta, Indiana- polis, and Minneapolis. Currently, over 81,000 customers subscribe to the Optional cable/MDS pay Te/ service. AN INDUSTRY LEADER Cox Cable is generally considered by financial analysts to be one of the best managed companies in the CATV industry. Its performance record over the years tends to bear this out. Revenues, earnings, and subscriber growth have consis- tently outpaced industry averages. FINANCIAL STRENGTH For the year 1976, Cox Cable generated revenues of $37,845,501, a 29 percent Increase over 1975. Net income totaled $3,714,423, a 30 percent gain over the Previous year. -With projected 1977 revenues in excess of $46 million and internally generated cash flow in excess of $16 million, Cox Cable has the financial capability to successfully finance, build, and operate major market cable television systems. 14:00f ILMID DY JORM MICR+LAB LL DAA PAPIDS • DES HOMES 0 I!o" COX BROADCASTING CORPORATION � ii Cox Cable's parent company, Cox Broadcasting Corporation, is a major group ^, broadcaster which owns and operates five VHF television stations and five AM and six FM radio stations. Cox Broadcasting also is engaged in television and radio sales representation, business publishing, motion picture production, and automobile auction services. In 1976, Cox Broadcasting had revenues of $130 million and net income of over $19 million. 1977 revenues are projected to be $185 million and net income in excess of $24 million. Cox Cable Development Company Cox Cable Development Company, a division of Cox Cable, is responsible for construction and early operation of all new Company systems. This division maintains a permanent staff of experts in system design and construction. This concept of new system construction under experienced, full-time personnel makes cost efficiencies and a rapid construction schedule possible and provides a high degree of quality control. Since 1972, when FCC regulations permitted cable's expansion into the nation's top -100 markets, Cox Cable Development Company has built new cable television Systems in more major market cities than any other cable company. San Diego, Mission Cable's miles of cable plant California total over 2,000, 1,300 of which w Market #5were 1 constructed in the 3 -year period, ere 1972- 1975. With 146,894 subscribers, Mission is the nation's largest cable television System. Moline, Ill./ Davenport, Iowa Market #60 Passing 61,000 homes, the 589 -mile Quint Cities system was completed in 1974. 6q CR01 ILI•IED BY JURM MICRIOLA9 (WAR RAPIDS . DES MDIMES Cox Cable Development Company (cont'd) Saginaw, Michigan Market #61 Hartford, Conn. Suburbs Market #19 Roanoke, Virginia Market #70 Spokane, Washington Market #76 Norfolk, Portsmouth, Virginia Beach, Virginia Market #44 This 410 -mile system passing approximately 37,000 homes, was completed in 1974. The 327 -mile Hartford system serving 4 suburban communities was completed in 1976. Begun in June, 1976, presently under con- struction. 381 miles of plant were active as of December 31, 1977. System construction began March, 1976. 520 miles of plant passing 60,000 homes were completed at the end of 1977. 140 miles of plant were active on December 31, 1977. When completed, system will pass appro- ximately 175,000 homes. SUMMARY Cox Cable's 15 years of experience in cable television has given the Company a high degree of expertise in major market system construction and operation, pro- gramming, and innovative technical application of cable's potential. Carefully planned expansion, fiscal integrity and subscriber acceptance has brought about uninterrupted growth and a solid financial record. 141CROEILITO BY JORM MICR+LA6 EL'JAR RAPIDS • DES 1401NES r J J J I , 'I i u 1i Cox Cable Development Company (cont'd) Saginaw, Michigan Market #61 Hartford, Conn. Suburbs Market #19 Roanoke, Virginia Market #70 Spokane, Washington Market #76 Norfolk, Portsmouth, Virginia Beach, Virginia Market #44 This 410 -mile system passing approximately 37,000 homes, was completed in 1974. The 327 -mile Hartford system serving 4 suburban communities was completed in 1976. Begun in June, 1976, presently under con- struction. 381 miles of plant were active as of December 31, 1977. System construction began March, 1976. 520 miles of plant passing 60,000 homes were completed at the end of 1977. 140 miles of plant were active on December 31, 1977. When completed, system will pass appro- ximately 175,000 homes. SUMMARY Cox Cable's 15 years of experience in cable television has given the Company a high degree of expertise in major market system construction and operation, pro- gramming, and innovative technical application of cable's potential. Carefully planned expansion, fiscal integrity and subscriber acceptance has brought about uninterrupted growth and a solid financial record. 141CROEILITO BY JORM MICR+LA6 EL'JAR RAPIDS • DES 1401NES J J I 'I u 1i Cox Cable Development Company (cont'd) Saginaw, Michigan Market #61 Hartford, Conn. Suburbs Market #19 Roanoke, Virginia Market #70 Spokane, Washington Market #76 Norfolk, Portsmouth, Virginia Beach, Virginia Market #44 This 410 -mile system passing approximately 37,000 homes, was completed in 1974. The 327 -mile Hartford system serving 4 suburban communities was completed in 1976. Begun in June, 1976, presently under con- struction. 381 miles of plant were active as of December 31, 1977. System construction began March, 1976. 520 miles of plant passing 60,000 homes were completed at the end of 1977. 140 miles of plant were active on December 31, 1977. When completed, system will pass appro- ximately 175,000 homes. SUMMARY Cox Cable's 15 years of experience in cable television has given the Company a high degree of expertise in major market system construction and operation, pro- gramming, and innovative technical application of cable's potential. Carefully planned expansion, fiscal integrity and subscriber acceptance has brought about uninterrupted growth and a solid financial record. 141CROEILITO BY JORM MICR+LA6 EL'JAR RAPIDS • DES 1401NES COX CABLE COMMUNICATIONS, INC. SYSTEMS INFORMATION SYSTEM SUBSCRIBERS �.1 Santa Barbara, California i.J >, 42,711 u Macon, Georgia 22,354 Bakersfield, California 21,098 Hartford, Connecticut 13,543 Spokane, Washington 1 Lubbock, Texas 12,677 Eureka, California 11,955 Warner Robins, Georgia U Saginaw, Michigan 11,855 North Adams, Massachusetts 11,788 Burlington, Vermont 11,665 Aberdeen, Washington 11,630 Myrtle Beach, South Carolina 11,493 Ocala, Florida 10,921 Rutland, Vermont 1 I 8,104 f t Peru, Indiana 7,249 Atlanta, Georgia 6,978 J 6,828 Ishpeming, Michigan 5,577 Astoria, Oregon 5,483 The Dalles, Oregon 5,194 Lock Haven, Pennsylvania 5,003 COX CABLE COMMUNICATIONS, INC. SYSTEMS INFORMATION SYSTEM November, 1977 1e1C001 I1.14E0 BY JORM MICR+LA6 (A JAI( RAPIDS • DES M0114ES SUBSCRIBERS San Diego, California Santa Barbara, California 146,894 Moline, Illinois; 42,711 Davenport, Iowa Macon, Georgia 22,354 Bakersfield, California 21,098 Hartford, Connecticut 13,543 Spokane, Washington 12,907 Lubbock, Texas 12,677 Eureka, California 11,955 Warner Robins, Georgia 11,949 Saginaw, Michigan 11,855 North Adams, Massachusetts 11,788 Burlington, Vermont 11,665 Aberdeen, Washington 11,630 Myrtle Beach, South Carolina 11,493 Ocala, Florida 10,921 Rutland, Vermont 10,561 Marquette, Michigan 8,104 Lewistown, Pennsylvania 7,405 Peru, Indiana 7,249 Atlanta, Georgia 6,978 Roanoke, Virginia 6,828 Ishpeming, Michigan 5,577 Astoria, Oregon 5,483 The Dalles, Oregon 5,194 Lock Haven, Pennsylvania 5,003 Porterville, California 4,900 Sebring/Avon Park, Florida 4,788 Pensacola, Florida 4,433 Columbus, Indiana 4,239 Montpelier, Vermont 4,186 Wabash, Indiana 3,958 Saranac Lake/Lake Placid, New York 3,748 Seaside, Oregon 3,380 Tyrone, Pennsylvania 2,732 Long Beach, Washington 2,699 Owosso, Michigan 2,327 Robinson, Illinois 2,126 Tupper Lake, New York 1,914 Munising, Michigan 1,520 891 TOTAL 483,663 November, 1977 1e1C001 I1.14E0 BY JORM MICR+LA6 (A JAI( RAPIDS • DES M0114ES Ism COX BROADCASTING CORPORATION HISTORY Cox Broadcasting Corporation, headcuartered in Atlanta, Georgia, is a leading communications and service company. Cox origins date to 1934, when James M. Cox, former Ohio Governor and '-? 1920 Presidential candidate of the Democratic Party, established the Miami _. Valley Broadcasting Company to operate radio station WHIO in Dayton. r The present Corporate name was adopted in February, 1964, when the Cox family broadcasting interests were consolidated in a single corporation. i In April, 1964, Cox Broadcasting made its initial public offering. The Company's common stock was listed on the New York Stock Exchange in July, j 1964. i .--, Broadcasting and cable television are the mainstays of Cox Broadcasting ;I Corporation and will remain so. Cox owns and operates the following television and radio stations; WSB TV -AM -FM, Atlanta; WHIO TV -AM -FM, Dayton; WSOC TV -AM - FM, Charlotte; WIIC-TV, Pittsburgh; KTVU-TV, San Francisco -Oakland; WIOD, 'I WAIA-FM, Miami; KFI, KOST-FM, Los Angeles; WLIF-FM, Baltimore. Cox Broadcasting entered the cable television field in 1962 with the ac- quisition of the Lewistown, Pennsylvania system. In July, 1968, Cox Cable Communications, Inc. was formed and by October had made its first public offering .-� on the American Stock Exchange. In July, 1977, as a result of a merger between the two companies, it became a 100& -owned subsidiary. IJ i In 1969, Cox opened its Washington News office to serve as a communications link between its stations' communities and their representatives in Congress. In addition, the Washington office supplies news from the nation's Capitol directly to the Cox stations. Cox television and radio stations are represented nationally by TeleRep and Christal respectively. Headquartered in New York City, TeleRep has offices in ten other advertising centers. It was acquired by Cox in December, 1972. The Christal Company, a Cox operation since July, 1973, is also headquartered in New York City. Christal has offices in seven other cities. 14100I ILI-10 BY JORM MICR+LAB U DAA( IMPIBS • MS I101HLS i I Ism COX BROADCASTING CORPORATION HISTORY Cox Broadcasting Corporation, headcuartered in Atlanta, Georgia, is a leading communications and service company. Cox origins date to 1934, when James M. Cox, former Ohio Governor and '-? 1920 Presidential candidate of the Democratic Party, established the Miami _. Valley Broadcasting Company to operate radio station WHIO in Dayton. r The present Corporate name was adopted in February, 1964, when the Cox family broadcasting interests were consolidated in a single corporation. i In April, 1964, Cox Broadcasting made its initial public offering. The Company's common stock was listed on the New York Stock Exchange in July, j 1964. i .--, Broadcasting and cable television are the mainstays of Cox Broadcasting ;I Corporation and will remain so. Cox owns and operates the following television and radio stations; WSB TV -AM -FM, Atlanta; WHIO TV -AM -FM, Dayton; WSOC TV -AM - FM, Charlotte; WIIC-TV, Pittsburgh; KTVU-TV, San Francisco -Oakland; WIOD, 'I WAIA-FM, Miami; KFI, KOST-FM, Los Angeles; WLIF-FM, Baltimore. Cox Broadcasting entered the cable television field in 1962 with the ac- quisition of the Lewistown, Pennsylvania system. In July, 1968, Cox Cable Communications, Inc. was formed and by October had made its first public offering .-� on the American Stock Exchange. In July, 1977, as a result of a merger between the two companies, it became a 100& -owned subsidiary. IJ i In 1969, Cox opened its Washington News office to serve as a communications link between its stations' communities and their representatives in Congress. In addition, the Washington office supplies news from the nation's Capitol directly to the Cox stations. Cox television and radio stations are represented nationally by TeleRep and Christal respectively. Headquartered in New York City, TeleRep has offices in ten other advertising centers. It was acquired by Cox in December, 1972. The Christal Company, a Cox operation since July, 1973, is also headquartered in New York City. Christal has offices in seven other cities. 14100I ILI-10 BY JORM MICR+LAB U DAA( IMPIBS • MS I101HLS I In January, 1966, Cox established its publishing division with the acquisition of United Technical Publications, Inc. (UTP), Garden City, New York. Together with the six other companies UTP has acquired, the publishing division now issues trade journals, catalogs, automotive appraisal guides, industrial machinery and photographic publications, floor covering news, and offers retirement advisory services. Bing Crosby Productions (BCP), was acquired in November, 1967, and produces feature motion pictures for theatre and television exhibition. BCP -s latest motion picture, "Final Chapter walking Tall," released in June, 1977, completes Cox's success with the saga of Sheriff Buford Pusser. Since December, 1968, Cox has been involved in automobile auction services. Manheim Services corporation, Lancaster, Pennsylvania, operates 14 wholesale automobile auctions in the East, South, Midwest and west, providing the facilities for automobile dealers who can buy and sell used cars to regulate their inventories. Also operating under the services division, Cox Data Services, Inc. offers data processing services to customers in the broadcasting and cable TV industries. 14ICIIOLILMED 6Y JURM MICR+LAB CLOAK RAPIDS • DES MOINES BIOGRAPHICAL MATERIAL - KEY COR CABLE PERSONNEL M CROFILMED BY JORM MICR+LAB CI.DAR RAPIDS • DBS MOVIES I i Ir .J r u rl I 1 r i r I / ..A y , � ! 1 � 1 1 I F 1 J r1 BIOGRAPHICAL MATERIAL - KEY COR CABLE PERSONNEL M CROFILMED BY JORM MICR+LAB CI.DAR RAPIDS • DBS MOVIES I J. LEONARD REINSCH Chairman of the Board Cox Broadcasting Corporation In 1974, inducted into "CATV Pioneers" a group honoring those who have ma special contributions , de during to the cable television industry years of participation in the business. g at least 10 Recipient of the Di Gamma Kappa Distinguished Achievement Award in Broadcasting for exceptional service, presented January 22, 1974, at the University of Georgia, Athens. Recipient of American Women in Radio and Television Board of Director's award for lifetime achievement in broadcasting. Recipient of the International Radio and Television Society's 1973 Gold Medal Award. Recipient of Pulse's "Man of the Year" 1973 award. Distinguished Business Management Award by Emory University, 1968. Member of the U.S. Advisory Commission on Information, appointed b Nixon; former Chairman of the U.S Advisory Commission on Info Presidents Kennedy and Johnson. Y President Information under Member of 20 member panel Carnegie Commission on the Future of Public Broadcasting Member of the Board of Directors of the First National Bank of Atlanta; member of the Executive Committee Advisor to the Board of Trustees of the Educational Foundation of American Women in Radio and Television Member of the Board of Trustees of the Atlanta Arts Alliance, Inc. Member of the Board of Trustees of the Atlanta Art Association Member of the Board of Directors of Atlanta Committee for Inter- . .. national Visitors i i Ia1CR01-ILMED BY JORM MICR+LAB CLDNd RAPIDS • DCS 1101NES d q z1 F� 8; n. as ;I I J in J. Leonard Reinsch Member Emeritus of the School of Journalism Advisory Board of the University of Georgia in Athens Member of the Board of Trustees of Atlanta Medical Center Member of the Board of Directors of American Cancer Society; member of the Executive Committee Member of the Board of Trustees of the Atlanta Opera Association Former member of the Board of Directors of Broadcast Music, Inc., New York Former member of the Board of Directors of the National Community Television Association Former member of the Board of Directors of the National Association of Broadcasters Author of Radio Station Management, published by Harper Bros., 1948; co-author of the revised edition, Harper & Rowe, 1960 Featured in The Executive Breakthrough, published by Doubleday & Co., 1967 Political Activities Director - Democratic National Convention - 1968 Radio & TV Director - Democratic National Convention - 1944-1968 Managing Director - Democratic National Convention - 1964 Managing Director - Democratic National Convention - 1960 TV Director, Kennedy -Nixon Debates - 1960 Managing Director - Democratic National Convention - 1956 Consultant, Stevenson -Eisenhower campaign - 1952-1956 Director, Democratic National Convention - 1952 Radio Advisor and later television advisor to the White House - 1945-1952 Radio Director - Roosevelt -Truman presidential campaign - 1944 Radio Director - Democratic National Convention - 1944 14:CR01 ILI-IED BY JORM MICR+LAB CLDAR RAPIDS • DES MOINES iS 1 J u J. Leonard Reinsch Member Emeritus of the School of Journalism Advisory Board of the University of Georgia in Athens Member of the Board of Trustees of Atlanta Medical Center Member of the Board of Directors of American Cancer Society; member of the Executive Committee Member of the Board of Trustees of the Atlanta Opera Association Former member of the Board of Directors of Broadcast Music, Inc., New York Former member of the Board of Directors of the National Community Television Association Former member of the Board of Directors of the National Association of Broadcasters Author of Radio Station Management, published by Harper Bros., 1948; co-author of the revised edition, Harper & Rowe, 1960 Featured in The Executive Breakthrough, published by Doubleday & Co., 1967 Political Activities Director - Democratic National Convention - 1968 Radio & TV Director - Democratic National Convention - 1944-1968 Managing Director - Democratic National Convention - 1964 Managing Director - Democratic National Convention - 1960 TV Director, Kennedy -Nixon Debates - 1960 Managing Director - Democratic National Convention - 1956 Consultant, Stevenson -Eisenhower campaign - 1952-1956 Director, Democratic National Convention - 1952 Radio Advisor and later television advisor to the White House - 1945-1952 Radio Director - Roosevelt -Truman presidential campaign - 1944 Radio Director - Democratic National Convention - 1944 14:CR01 ILI-IED BY JORM MICR+LAB CLDAR RAPIDS • DES MOINES President, Cox Cable Communications, Inc Executive Vice President Cox Broadcasting Corporation Henry Harris has been employed by Cox Cable communications, Inc. since April, 1966. As President, he serves as chief operating officer of the corporation. Prior to becoming President he was Vice President -Director of Operations and chief financial officer. He presently serves on the National Cable Television Association's Executive, Pole Line Negotiating and Pay Cable Committees. He is immediate past Treasurer and member of the Board of Directors of NCTA. Before joining Cox Cable, Mr. Harris was employed by Trust Company of Georgia in Atlanta as loan officer and taught economics at Georgia State College, Born in Raleigh, North Carolina in June, 1938, Mr. Harris received a B.S. and Masters Degree in Business Administration from the University of North Carolina and was elected to Phi Eta Sigma and Phi Beta Kappa, He served from 1960-63 in the United States Marine Corps as an infantry platoon commander and instructor at Ordnance School. Fie presently holds the rank of Captain USMCR. 1AICIMI ILMID BY JORM MICR+LA9 0 -DAB RAPIDS • DES IIDINES J 0 A J i ' LII -f -I i President, Cox Cable Communications, Inc Executive Vice President Cox Broadcasting Corporation Henry Harris has been employed by Cox Cable communications, Inc. since April, 1966. As President, he serves as chief operating officer of the corporation. Prior to becoming President he was Vice President -Director of Operations and chief financial officer. He presently serves on the National Cable Television Association's Executive, Pole Line Negotiating and Pay Cable Committees. He is immediate past Treasurer and member of the Board of Directors of NCTA. Before joining Cox Cable, Mr. Harris was employed by Trust Company of Georgia in Atlanta as loan officer and taught economics at Georgia State College, Born in Raleigh, North Carolina in June, 1938, Mr. Harris received a B.S. and Masters Degree in Business Administration from the University of North Carolina and was elected to Phi Eta Sigma and Phi Beta Kappa, He served from 1960-63 in the United States Marine Corps as an infantry platoon commander and instructor at Ordnance School. Fie presently holds the rank of Captain USMCR. 1AICIMI ILMID BY JORM MICR+LA9 0 -DAB RAPIDS • DES IIDINES J 0 A J G. L_ DAVENPORT Vice President Cox Cable Communications, Inc. G. L. "Lew" Davenport has been employed by Cox Cable Communications, Inc. since April, 1959. As Vice President, he serves as operations manager of Cox Cablevision Corporation and TeleSystems Corporation. Prior to becoming Vice President he was Division Vice President and Northwest Regional Manager. He presently serves on the NCTA Utilities Relations Committee. Prior to entering the CATV industry he was employed by Pacific Power and Light Company as a field engineer and worked in the home appliance and heating retail sales field, both in Oregon. He was born in Mosier, Oregon in January, 1922, and attended Muskingum College, New Concord, Ohio. He was one of the founders of the Pacific Northwest Cable TV Association and was the association's second president. He is a member of the CATV Pioneers Club. Id;00111.61E0 BY JURM MICR( LAB CEDAR RAP105 • DES NOINES .J r, vl J t ' v i 1 r rl G. L_ DAVENPORT Vice President Cox Cable Communications, Inc. G. L. "Lew" Davenport has been employed by Cox Cable Communications, Inc. since April, 1959. As Vice President, he serves as operations manager of Cox Cablevision Corporation and TeleSystems Corporation. Prior to becoming Vice President he was Division Vice President and Northwest Regional Manager. He presently serves on the NCTA Utilities Relations Committee. Prior to entering the CATV industry he was employed by Pacific Power and Light Company as a field engineer and worked in the home appliance and heating retail sales field, both in Oregon. He was born in Mosier, Oregon in January, 1922, and attended Muskingum College, New Concord, Ohio. He was one of the founders of the Pacific Northwest Cable TV Association and was the association's second president. He is a member of the CATV Pioneers Club. Id;00111.61E0 BY JURM MICR( LAB CEDAR RAP105 • DES NOINES 1 THURBER M. FOREMAN, III Vice President -Finance, Treasurer Cox Cable Communications, Inc. As Vice President -Finance and Treasurer, Foreman is the Company's chief financial and accounting officer. He joined Cox Cable in April of 1969 as Assistant Controller and was Promoted to Treasurer in 1970. Prior to that he served on the Controller's staff of Cox Broadcasting Corporation for five years. Before joining Cox, Foreman was employed as an accountant by Phillips Petroleum Company from 1.962 to 1964. A native of Dawson, Georgia, Foreman was born in June, 1941. He received his BBA from Georgia State University and is a graduate of Emory University Graduate School Management Program. He is a member of the National Association of Accountants, the Rotary Club and zone Chairman for United Appeal. 1A100F ILI.ILD BY JURM MICR+LA9 CI.DAN PAPIDS • DGS MOINES N i a ?F JOHN GWIN Vice President Cox Cable Communications, Inc. Born in Springfield, John Gwin graduated from the University of Illinois with a degree in Banking and Finance. Mr. Gwin operated his own companies, primarily in retailing and real estate, and built the CATV system in Robinson, Illinois in 1962. Active in politics, he has served as a Chamber of Commerce president and on a Governor's Advisory Council. Active in CATV industry affairs, Mr. Gwin is a founder and past president of the Illinois -Indiana CATV Association; he has served as Chairman or member of many National Cable Television Association committees. Fie was elected Chairman of NCTA's Board of Directors in 1971. He was named NCTA's Outstanding Committee Chairman for 1969 and was selected as CATV's Man of the Year for 1971. In 1972 Mr. Gwin received cable television's highest recognition, the Larry Boggs Award, which is awarded to the individual who makes the most meaningful contribution for the overall benefit of the cable television industry. After he sold the Illinois CATV system to Cox Cable in 1969, Mr. Gwin has worked in system management, acquisitions, government relations, pay cable, and other developmental activities. At present he is Vice President at corporate head- quarters in Atlanta. 1416801 ILIOED OY JORM MICR+LAS 61 DAR RAPIDS • DES IODINES 1 i I I ` rl J � 1 s �Al r, ij. JOHN GWIN Vice President Cox Cable Communications, Inc. Born in Springfield, John Gwin graduated from the University of Illinois with a degree in Banking and Finance. Mr. Gwin operated his own companies, primarily in retailing and real estate, and built the CATV system in Robinson, Illinois in 1962. Active in politics, he has served as a Chamber of Commerce president and on a Governor's Advisory Council. Active in CATV industry affairs, Mr. Gwin is a founder and past president of the Illinois -Indiana CATV Association; he has served as Chairman or member of many National Cable Television Association committees. Fie was elected Chairman of NCTA's Board of Directors in 1971. He was named NCTA's Outstanding Committee Chairman for 1969 and was selected as CATV's Man of the Year for 1971. In 1972 Mr. Gwin received cable television's highest recognition, the Larry Boggs Award, which is awarded to the individual who makes the most meaningful contribution for the overall benefit of the cable television industry. After he sold the Illinois CATV system to Cox Cable in 1969, Mr. Gwin has worked in system management, acquisitions, government relations, pay cable, and other developmental activities. At present he is Vice President at corporate head- quarters in Atlanta. 1416801 ILIOED OY JORM MICR+LAS 61 DAR RAPIDS • DES IODINES J N 4 + RICHARD C. HICKMAN j Vice President �i Cox CablEngineering e Communications, Inc Birthdate: March 5, 1931 Birthplace: Charleston, West Virginia Cable History: 24 years in cable industry 1953 - 1964 Fairmont TV Cable (Chief En 1964 - 1967 Assistant to Chief Engineer, 1967 Engineer) - 1969 Chief Engineer, Cox Cablevision Cablevision 1969 - 1972 Chief Engineer, Cox Cable Communications 1972 - 1973 Vice President, Chief Engineer, 1973 Director ' inc. 1975 of Engineering Cox Cable Development Co. Vice President 9. Cox Cable Communications Cox Cable Communications Inc.inc. Organizations: 1967 - Present. Has served onva committees of NCTA. rious engineering committees and sub - Present member of Society of Motion Picture and Television Engineers (SMPTE) Certified Senior Engineering Technician, Member, American Society of Certified Engineering Technicians. Member FCC C -TAC Panel 3. Member, NCTA Engineering Advisory Board. i Member, Society of Cable Television Engineers (SCTE). Chairman .,.i . NCTA Sub -committee on Operating Procedures. I 14; CR011LMED BY JORM MICR+LA6 (IDAR RAPIDS • DES 140INES fd� Rr BEVERLY J. LAND Director of Community Relations Cox Cable Communications, Inc. Beverly J. Land, Director of Community Relations, has been associated with the cable television industry since 1969. She has participated extensively in franchise and system acquisitions, planning for local origination, and research on new cable communication opportunities. She has served on, as well as chaired, industry -wide committees in- cluding NCTA's EEO Committee, Community Services Committee and Con- vention Committee. In addition, she is Corporate Secretary of the Cable Satellite Network. In 1976, Miss Land received the Idell Kaitz Award, the highest honor bestowed on a woman of the industry for her contribution to the advancement of cable television. 14!00110119 BY JURM MICR+LAB U DAR RAPIDS • KS 1101NCS i_ i J I 'i J J i i i 1 I r BEVERLY J. LAND Director of Community Relations Cox Cable Communications, Inc. Beverly J. Land, Director of Community Relations, has been associated with the cable television industry since 1969. She has participated extensively in franchise and system acquisitions, planning for local origination, and research on new cable communication opportunities. She has served on, as well as chaired, industry -wide committees in- cluding NCTA's EEO Committee, Community Services Committee and Con- vention Committee. In addition, she is Corporate Secretary of the Cable Satellite Network. In 1976, Miss Land received the Idell Kaitz Award, the highest honor bestowed on a woman of the industry for her contribution to the advancement of cable television. 14!00110119 BY JURM MICR+LAB U DAR RAPIDS • KS 1101NCS Craig F. Magher has been employed by Cox Cable Communications, Inc. since September, 1971. As Assistant Secretary/Treasurer, he is responsible for bank and lending relationships and cash management. Prior to becoming Assistant Secretary/Treasurer he was the Financial Officer of Cox Cable Development, the division responsible for construction and operation of major market cable systems. Before joining Cox Cable, Mr. Magher was employed by the Caltex Petroleum Corporation as Assistant to the Chairman of the Board in Sydney, Australia. Born in Montclair, New Jersey in 1942, Mr. Magher received a B.A. with honors in Economics from Bowdoin College in 1964, and a Masters Degree in Business Administration from Columbia University Graduate School of Business in 1966. t v a 14!6ROF I L1410 BY JURNA IAICR#LAE3 WAR RAPIDS • DES 110111ES J 3 CRAIG F. MAGHER Assistant Secretary/Treasurer Cox Cable Communications, Inc Craig F. Magher has been employed by Cox Cable Communications, Inc. since September, 1971. As Assistant Secretary/Treasurer, he is responsible for bank and lending relationships and cash management. Prior to becoming Assistant Secretary/Treasurer he was the Financial Officer of Cox Cable Development, the division responsible for construction and operation of major market cable systems. Before joining Cox Cable, Mr. Magher was employed by the Caltex Petroleum Corporation as Assistant to the Chairman of the Board in Sydney, Australia. Born in Montclair, New Jersey in 1942, Mr. Magher received a B.A. with honors in Economics from Bowdoin College in 1964, and a Masters Degree in Business Administration from Columbia University Graduate School of Business in 1966. t v a 14!6ROF I L1410 BY JURNA IAICR#LAE3 WAR RAPIDS • DES 110111ES J 3 ■ THOMAS F. MCGUIRE Director of Corporate Communications Cox Cable Communications, Inc. Thomas F. McGuire serves as Director of Corporate Communications for Cox Cable. As such, he coordinates the Company's franchise development program as well as its local programming and public relations efforts. Before joining Cox Cable in May, 1970, McGuire was employed as Producer - Director by WSB-TV, the Cox Broadcasting station in Atlanta. His transfer to the affiliated cable company came when that firm entered the programming field. Prior to his association with the Cox organization, McGuire was employed by NBC International in Saigon, Vietnam, where he served as Television Consultant to the government of South Vietnam. Before joining NBC, McGuire worked for ten years at WFGA-TV in Jacksonville, Florida, where he produced and directed news, documentary and sports pro- gramming. During this time he also worked with the three networks in their coverage of space launches from Cape Kennedy. McGuire began his television career in 1959 at WTVJ Miami, where he worked in the production department for three years prior to his transfer to the Jacksonville station. 14; CR0111.14ED BY JURM MICR+LAB I. EDAR RAPIDS • DES 14011JE5 I WILLIAM A. PITNEY Vice President Cox Cable Communications, Inc. Mr. Pitney joined Cox Cablevision as Manager and built and operated the CATV system in Findlay, Ohio from 1964 to 1967. He was appointed Midwest Regional Manager for Cox Cablevision and transferred to Lakewood, Ohio. He managed the Lakewood system until transferred to the Atlanta home office in 1968. In June of 1969, he was appointed Vice President and General Manager of Cox Cablevision and TeleSystems divisions of Cox Cable Communications. He helped design and implement the complex billing system for these divisions and esta- blished central operational control of management. Mr. Pitney was appointed Corporate Vice President of Cox Cable Communications, Inc. in December, 1970, with additional duties as a member of Cox Cable Communi- cations Planning Committee. At present, he heads up Cox Cable Development Company, which is responsible for the organization and development of all of Cox's new cable systems. CCDC has constructed five major markets and is currently constructing the Tidewater area of Virginia. 14100FIL1410 BY DORM MICR¢LAB UDAN IMPIDS • DES 140111[5 I� 5 DONALD 0. WILLIAMS Vice President Cox Cable Communications, Inc. Mr. Williams is Vice President of Cox Cable Communications, Inc. and General Manager of the Company's western operating division, Trans -Video Corporation. He joined Trans -Video in 1966 and was appointed General Manager in February, 1971. Prior to joining Trans -Video, Mr. Williams was Assistant Executive Director of a twenty-four doctor medical clinic. Trans -Video operates cable television systems in the California cities of Bakersfield, Carpenteria, Chula Vista, E1 Cajon, Imperial Beach, La Mesa, National City, Porterville, San Diego, Santa Barbara and Tulare. Trans -Video also operates the Lubbock, Texas CATV system. The Trans -Video division serves over 218,000 subscribers. The metropolitan San Diego system is the nation's largest CATV system serving more than 143,000 subscribers. Mr. Williams is a native of Wichita Falls, Texas. He attended Midwestern University, San Diego City College and the University of California Management Institute and holds a degree in Business Administration. Active in civic and industry affairs, Mr. Williams is currently President of the California Community Television Association, a director of the San Diego Employers Association and a director of the E1 Cajon Chamber of Commerce. MICRUIILMCD BY JORM MICR¢LA® CIOR RAPIDS • DGS MOINES LOCAL PROGRAMMING AND ACCESS 10141s nnicr�coi.nn LOCAL PROGRAW-JIPIG PHILOSOPHY The programming philosophy Of Cox Cable is based upon its desire to Potential. make the widest and most practical use of the cable system's communications From a pure business standpoint, a cable system offering diverse local services which involve subscribers stands a far better chance of success than one which merely retransmits broadcast signals. Cox Cable recognizes, however, that if local programming is to accomplish its goal, it must be a meaningful, locally inspired and directed effort. Cox Cable believes that in addition to the mandatory access and local origination channels, provisions should be made to facilitate specialized Programming of interest to specifi studio c segments of the community. Thus, while facilities producing conventional Public service and instructional Programming are a necessity, total dedication to this concept prohibits full utilization of the cable system's potential. The high cost factors involved apply not only to the cable operator but also to community agencies businesses who are stymied in their communicationand s efforts because aa the required capital and operating expenses. To eliminate these considerations and to allow dissemination of informa- tion on a wide variety of subjects, Cox Cable also plans to build a computer- based video display system into its Iowa City cable facility. Through the use Of this cable -computer link and related equipment such as electronic keyboards, entire segments of specialized information can be prepared, presented, updated and edited. With a built-in memory bank of 4,000 frames and the ability to program several channels simultaneously, channels providing detailed information Ito a relatively small number of interested viewers are both possible and econo- -' mically feasible. r MICPDI BRED BY JURM MICR+LA6 ([OAR RAPIDS • Des MOVIES �i J LI 1 J J LOCAL PROGRAW-JIPIG PHILOSOPHY The programming philosophy Of Cox Cable is based upon its desire to Potential. make the widest and most practical use of the cable system's communications From a pure business standpoint, a cable system offering diverse local services which involve subscribers stands a far better chance of success than one which merely retransmits broadcast signals. Cox Cable recognizes, however, that if local programming is to accomplish its goal, it must be a meaningful, locally inspired and directed effort. Cox Cable believes that in addition to the mandatory access and local origination channels, provisions should be made to facilitate specialized Programming of interest to specifi studio c segments of the community. Thus, while facilities producing conventional Public service and instructional Programming are a necessity, total dedication to this concept prohibits full utilization of the cable system's potential. The high cost factors involved apply not only to the cable operator but also to community agencies businesses who are stymied in their communicationand s efforts because aa the required capital and operating expenses. To eliminate these considerations and to allow dissemination of informa- tion on a wide variety of subjects, Cox Cable also plans to build a computer- based video display system into its Iowa City cable facility. Through the use Of this cable -computer link and related equipment such as electronic keyboards, entire segments of specialized information can be prepared, presented, updated and edited. With a built-in memory bank of 4,000 frames and the ability to program several channels simultaneously, channels providing detailed information Ito a relatively small number of interested viewers are both possible and econo- -' mically feasible. r MICPDI BRED BY JURM MICR+LA6 ([OAR RAPIDS • Des MOVIES J Through the use of these advanced information retrieval techniques and the resulting elimination of costly equipment duplication, entire 24 hour a day channels can be devoted to worthwhile community services. All program services would be coordinated through the central facility and each would have access to the comouter and its associated video sources. Moreover, these services are not a function of future technology, but can be imple- mented now rather than just talked about. In addition, the computer-based video display concept makes possible the participation of those local agencies who have expressed a desire to utilize the cable system's communications capability but lack the facilities, manpower or resources to do so. Through the use of an electronic keyboard tied directly into the cable system's computer, the City, for example, could program one channel with a wide range of public information. Without ever leaving City Hall, one person could insert, recall, add to, or edit potentially hundreds of frames of information. Other public or private acencies could be afforded this same capability. Educational authorities, the library or the medical community could all utilize individual or shared channels with a minimum of expenses. Specialized channels or time periods that provided retirement advice or information on medical or public health are perfectly feasible. Cox Cable believes that programming has many facets beyond locally pro- duced television shows and feels there is a definite need for this method of community expression and information. The Company, however, does not mean to downgrade the importance of conventional live or video taped programming. Cox 141EROr IL14ED BY JURM MICR+LA6 LLDAP RAPIDS • DES MOINES :J Cable's Iowa City system will maintain a completely equipped color local origination studio and will make extensive budget provisions for cameras and related equipment for Public Access purposes. When coupled with a computer-based programming concept, these facilities will permit the acti- vation and sensible operation of many more channels of meaningful community service. The programming philosophy as outlined on these pages is not one recently arrived at or conceived merely for this application. In over eight years of diverse programming efforts in cable systems throughout the country, Cox Cable has consistently followed a policy of responding to community needs through cooperation with local groups and the activation and implementation of channels. This commitment to community service is best typified by efforts to assist in the development of the educational and instructional potential of cable communi- cations. MICROFILM[) BY JURM MICR+LA6 CLOAR RAPIDS • DCS MOINES 17 LA 4i =` , 1 y tl ,'tel , LI :J Cable's Iowa City system will maintain a completely equipped color local origination studio and will make extensive budget provisions for cameras and related equipment for Public Access purposes. When coupled with a computer-based programming concept, these facilities will permit the acti- vation and sensible operation of many more channels of meaningful community service. The programming philosophy as outlined on these pages is not one recently arrived at or conceived merely for this application. In over eight years of diverse programming efforts in cable systems throughout the country, Cox Cable has consistently followed a policy of responding to community needs through cooperation with local groups and the activation and implementation of channels. This commitment to community service is best typified by efforts to assist in the development of the educational and instructional potential of cable communi- cations. MICROFILM[) BY JURM MICR+LA6 CLOAR RAPIDS • DCS MOINES FROM COX CABLE'S 1973 ANNUAL REPORT TO SHAREHOLDERS I i f .4 Educational Programming In the years ahead it could well be that educational tele- vision will be the single greatest beneficiary of cable com- a r. munications. Cable television's increased channel capacity �.1 and its ability to deliver flexible programming to individual schools at the time of maximum need, will enable edu. cators to utilize new and expanded methods for class- room and in-home instruction. l Your Company has been exploring educational uses I of cable for a number of years. Eleven systems are present- ly cooperating with various educational authorities by providing facilities, equipment, channels and technical assistance, depending upon local need. The San Diego system was one of the first cable systems in the nation to make its facilities available for transmission of instruc- tional programming on a regularly scheduled basis. Other j Ll Company systems have since allocated resources for this endeavor. For example, the Rutland system made it pos- sible for West Rutland High School to become the first school in Vermont to have its own fully equipped television studio and transmission facilities. Similar projects are underway or about to be implemented in the Lewistown, PIP Marquette. Lock Haven and Peru systems. College cours- es for credit on a wide variety of subjects are now being offered by Black Hawk College in Moline, Illinois, udliz- Ing a channel provided by your Quint -Cities Cablevision p system. l Management realizes that educational uses of cable are not a significant revenue source. We believe, how. fsr I ever. that in addition to developing profitable new ser - j< vices, public service and community involvement must ' alsobe encouraged if cable is ever to fulfill its vast potential. 11 U 0 U A!CPOI IU4E0 BY JURM MICR¢LA6 ('.IONt MPDS • DES MOVIES t � t I I 1 iLf i12 13 ACCESS CHANNELS POLICY Cox Cable will dedicate a minimum of three cable channels for access use. These three channels will be available from the system's first day of service. If, at any time, programming reaches a point where three channels Prove insufficient for the proper presentation of access programs, Cox Cable will make additional channel space available. Cox Cable will provide the necessary production equipment and studio facilities for operation of the Public and Government Access channels. To further implement a well balanced access concept and in addition to channels and equipment, Cox Cable will provide the full-time services of a Coordinator of Access Programming. It will be the Access Coordinator's responsibility to assist the public in the utilization of access channels by serving as liason, counselor and instructor to those groups or individuals who require assistance in production and technical matters. Because the Company recognizes the importance of full implementation of access channels, the Coordinator will have the time, resources and authority to act for the system in all access matters. Production of public interest and educational programs and their scheduling at the proper times will thus be greatly simplified. This concept of system assistance in fostering the full use of access channels is not new to Cox Cable. A number of its systems have developed highly effective access programs through cooperative efforts with community groups. :fission Cable TV in San Diego, the nation's largest cable television system, is a prime example of what can be done in the area of access programming Mici!01 ILMCD 0Y JORM MICR+LAS (.[JAR RA11IDS • DGS 11011JCS II 'J when a cable system provides public spirited community groups with the means and outlet for full expression. Each year, Mission Cable provides more public service and educational programninc than all the television stations in that market combined. The Public Access concept is not restricted to large markets or giant cable systems, however. This is perhaps best evidenced by Cox Cable's 6 -year history of supporting public access in its Columbus, Indiana system. Working in close harmony with the non-profit Video Access Center, the Columbus system has provided its 4,000 subscribers with thousands of hours of locally produced access programs over the year. Cox Cable's access experience in Santa Barbara, California is also worthy of mention. As in San Diego, the Santa Barbara system employs an Access Coor- dinator whose sole responsibility is to assist groups and individuals in utilizing the system's equipment and facilities for the development of a wide range of community related programs. Working with a 42 -foot, color -equipped mobile unit provided by Cox Cable, the cooperative Santa Barbara Access program has resulted in numerous awards including one from the National Academy of Television Arts and Sciences. Cox Cable's new cable television system in Spokane, Washington is a prime example of what can be done when educators, local officials, and a progressive cable company get together to put cable technology to actual use. As the winning franchise applicant, Cox was presented the task of fulfilling numerous requests for channels and service from many educational TA! CPO[ ILME0 BY DORM MICR+LAS LLONI RAPIDS • BES M0114E5 r entities. While wishing to do so, Cox Cable also recognized that simply dedicating entire channels to each and every potential user would not only be redundant, but would greatly exceed FCC regulations. Moreover, while certain Spokane educational entities possessed the capability and the immediate need to fully utilize the cable system, others had lesser needs and resources. Cox encouraged all area educational authorities to assess their capabilities and their probable future requirements and to form a cooperative effort, one that made coordinated planning and funding possible. As a. result, an Educational Consortium was formed. By virtue of the con- sortium's subsequent detailed olanning, Cox was able to dedicate five channels to local education. and, with the assistance of Spokane officials, FCC approval was received. Cox Cable then built into the Spokane system a special return cable. The return cable links a number of schools and KSPS-Tv, the local ETV station, to the system's headend. Currently, three channels providing educational and instructional Programming are in use twelve hours a day, five days per week. The University of Washington Medical School is also scheduled to begin using this facility very soon. To the best of Cox Cable's knowledge, Spokane is the only cable television system in the nation providing three full channels Of instructional programming. This concept of return signal capability and dedicated channels has proven to be an invaluable asset, both to the Spokane area's forward thinking educators and to the thousands of students who each day benefit from cable Id I CROI II.14ED BY JJRM MICR(�LAB CLOAR RAPIDS • OLS MOINES I I� J L 'J IJ a entities. While wishing to do so, Cox Cable also recognized that simply dedicating entire channels to each and every potential user would not only be redundant, but would greatly exceed FCC regulations. Moreover, while certain Spokane educational entities possessed the capability and the immediate need to fully utilize the cable system, others had lesser needs and resources. Cox encouraged all area educational authorities to assess their capabilities and their probable future requirements and to form a cooperative effort, one that made coordinated planning and funding possible. As a. result, an Educational Consortium was formed. By virtue of the con- sortium's subsequent detailed olanning, Cox was able to dedicate five channels to local education. and, with the assistance of Spokane officials, FCC approval was received. Cox Cable then built into the Spokane system a special return cable. The return cable links a number of schools and KSPS-Tv, the local ETV station, to the system's headend. Currently, three channels providing educational and instructional Programming are in use twelve hours a day, five days per week. The University of Washington Medical School is also scheduled to begin using this facility very soon. To the best of Cox Cable's knowledge, Spokane is the only cable television system in the nation providing three full channels Of instructional programming. This concept of return signal capability and dedicated channels has proven to be an invaluable asset, both to the Spokane area's forward thinking educators and to the thousands of students who each day benefit from cable Id I CROI II.14ED BY JJRM MICR(�LAB CLOAR RAPIDS • OLS MOINES ... technology. With the wealth of talent available locally, there is no i �-- doubt that a similar and perhaps even more extensive effort will take i Place here. Cox Cable management pledges its best efforts to realize `J that goal. r, :_I A recent article from TV Communications, the professional journal ' of cable system operations, concerning the Spokane system is enclosed as part of this proposal. �.i i i t 2 , J i L: 11 I..J L-1 I j i W001 ILMED BY JURM MICR+LA9 U DAR RAPIDS • DES wouus I I r, "flip Office of Ike city Manager .J u 2 6.1 �.5 I Li CITY OF SPOKANE, WASHINGTON Mr. William A. Pitney Cox Cable Communications 53 Perimeter Center East Suite 300 Atlanta, Georgia Dear Mr. Pitney: May 4, 1977 During the cable television franchising process in 1974, Spokane received proposals from four of the top cable companies in the country. We performed what we felt was a very detailed analysis of the competing proposals and evaluated each one in the areas of: 1) System Design; 2) Financial Status; 3) Management and Willing- ness to Work with the City; and 4) Track Record in Other Cities. In each of these four categories, Cox was rated number one and was subsequently awarded the franchise. We have now had the opportunity to observe Cox at close range while system development is occurring, and are very pleased to note that they are performing every bit as well as we had hoped. Cox is constructing a first class system, is meeting a very tight con- struction schedule, is very responsive to customer complaints, and has provided considerable assistance to the City in getting its "local government channel" off the ground. Their excellent record in Spokane Is due to both an outstanding local manager, Mr. Roger Pierce, and excellent support from the home offices in Atlanta. In summary, we are very pleased with the performance to date of Cox Cable and are looking forward to a continuation of the fine working relationship which we have experienced thus far. Sincerely, F. Sylvin Fulwiler City Manager I+!001lua[D or DORM MICR+LAO I.LDAN enrlDS • PES 140INES .. CITY OF SPOKANE, WASHINGTON I ` SPDaANf t.i 17 Li n .J' � fII I A AIknMERICn CITY David H. Rt,dgau, Mayor Margaret J. Leonard Mayor Pro -Tem J. M. Jack O'Brian, Jr. CY L. Geraghty Wayne Guthrie Jamas E. "Jim" Cha.. Marilyn M. Stamen May 2, 1977 Mr. William A. Pitney Cox Cable Communications 53 Perimeter Center E. Suite 300 Atlanta, GA Dear Mr. Pitney: Just three years ago, the summer of 1974, Spokane was considering applicants for our cable television franchise. It occurred to me last week (after reading of your plans for the final phase of construction) that much progress has been made in this short period of time. Cox Cable Television of Spokane has done a remarkable job of meeting the objectives outlined in what was admittedly a very demanding franchise. In fact, your entire Spokane operation is deserving of commendation --your building, your vehicles, and certainly Your personnel. Spokane now has an excellent cable television system, made Possible to a great degree by the positive approach of the Cox people. It has been a rewarding experience to have been part of this. Sincerely yours, Jack M. O'Brien, Jr. J Councilman I uICROT ILRCD BY J0 RM MICR¢LAB CCDAR RAPIDS • DES MOINES STATE OF CONINLCTICUT PUBLIC: C'TILITIF.S CONTROL .1(J7110RITP STATE ()reins L'cu.m:m I{AH ioRi). Coal:rmccr ,mc. April 28, 1077 Mr. William A. Pitney Vice President - Development Cox Cable Communications 53 Perimeter Center East Atlanta, Georgia 303116 Dear Mr. Pitney: Greater Hartford CAN, Inc., a subsidiary of Cox Cable Communications, has been operating in the Greater Hartford area for the past three or four years. Ue have found the operation of this company to be conducted in a very professional manner, its service to be of a high caliber, and its management a credit to the local community. Cur engineerin; department, :which investigates customer complaints, reports that complain b against the company have been minimal. We feel you are to be congratulated on the fine staff you have conprising the management of your local subsidiary. EL-I:CJS: jc cc: IIr. Vincent A. King Very truly yours, Edrin L. Mitchell Director of Utilities Accounting and Finance 11:0(11 ILMEU BY JORM MICR+LAB (OAR RAPIDS • UES MOVIES .J r 6J �i ..J m Marketing in Spokane How to Sell the viewer Who Thinks He Has Everything In a city long dominated by three network -affiliated stations, Cox Cable is con- vincing residents of Spokane, Washington to hook up to its 35 -channel system using a series of package sales promotions for basic cable and Home Box Office programming. HBO penetration to cable subscribers is an impressive 84 percent, and with 33 percent basic cable penetration, marketing manager Jim Garofalo says the system hopes to attain an overall gross penetration of 50 percent through remarketing efforts. 14:001 ILI'IED BY JURM MICRI)LAB (:[JAR WPIDS E DES MINES What do you give television V Y viewers who think they have everything? The answer, every cable oper- ator knows, is additional services they probably didn't even know they were missing. Spokane, Washington is no exception, says Roger Pierce, vice president and general manager of Cox Cable TV of Spokane, but the next question Is a little bit harder. How do you convince them, after a quarter century of meat and potatoes, a sprig of parsley and a leaf of lettuce, that there's a lot more to a balanced TV diet? The answer, Pierce asserts, is not lust to show them the menu, or tell them about it, but to give them a taste of the full meal. It's working in Spokane, where an Interesting array of new services, door-to-door selling and a trial offer are successfully penetrating the last major market holdout In the Northwest. Just wrapping up the first phase of a sales program that has offered COX CABLE CHANNEL GUIDE CARL ICARLE CHANNEL CALL LEIIEOS AFFILIATION CNr1NNNEL CALL LLIILIIS AFFILIATION 2 KREM CBS 16 Enur.Iouvd CA" 3 IV.111,•: )t HR Co, C.0". F .. 17 G., 4 K%LV ABC 18 5 L„oat Goremnu,nl Cua C."'I. 19 EJu<nLnP1nl (:,,, ([.SFU 6 KIIO NBf. *20 III{11 L...,. I.•, 7 KSPS PHS FTV 22 8 r.,1 0 an HR c,1, antro 2N 3 Ksn ,' ' E a,'I,Ia 1! !kip pt Iilii 9 Lnnvennal RPIJ nn GTI' In< 24 10 KR'SO Knl n1m 25 Pn i E T V 11 PunP,I 1 u..„I,. I,. C,rI” 7•1 HIT' f.rlwa 26 , 12 a,. 27 u,"I n.t.dn.al 27 13 'Chx,110 20 — l/BO a A plf<lal Atlplvl arviFf. At a f iliur,al COII/Il is ay.lihhll M all CA. Cdhle TV t,IhaFlhfN At .xrntllr•/ f.0/IIFiI-f /1'./h//I'. ��, Cox Cable TV of Spokane Keep Your TV on Channel 3 14:001 ILI'IED BY JURM MICRI)LAB (:[JAR WPIDS E DES MINES What do you give television V Y viewers who think they have everything? The answer, every cable oper- ator knows, is additional services they probably didn't even know they were missing. Spokane, Washington is no exception, says Roger Pierce, vice president and general manager of Cox Cable TV of Spokane, but the next question Is a little bit harder. How do you convince them, after a quarter century of meat and potatoes, a sprig of parsley and a leaf of lettuce, that there's a lot more to a balanced TV diet? The answer, Pierce asserts, is not lust to show them the menu, or tell them about it, but to give them a taste of the full meal. It's working in Spokane, where an Interesting array of new services, door-to-door selling and a trial offer are successfully penetrating the last major market holdout In the Northwest. Just wrapping up the first phase of a sales program that has offered / l . WM cable services since September 1976 to roughly half of the city's 60,000 -plus potential subscribers, Cox Cable TV is experiencing a 33 percent penetration with better than eight of every ten signing up for Home Box Office as well. HBO Saturation Best Of 21 Cox Systems Spokane's HBO saturation was cited by Cox at the recent C -TAM seminar in Los Angeles as the best among Its 21 systems offer. ing pay-TV. At $5.95 a month for basic cable and $8 for HBO, sub. scribers are more than doubling their expenditure to get the pre. mium service. "Undoubtedly HBO Is a big Incentive," Pierce says, "but we're finding there's also a real appe. tite for the variety of other services cable is making available." Cable TV certainly is no new Idea in the state of Washington. Bellingham claims one of the earliest systems on record, and a number of other communities introduced it in the early 1950's. There are over 100 systems in the state, and approximately a quarter of its 1.2 million television homes are CATV -served. With a population of 180,000, Spokane is the second largest city in the state. It is a medical, rail. road, motor freight and air trans. portation center for the entire inland area of the Northwest. Geographically, Spokane is closer By John Barrington TVC Contributing Editor Left to right: Roger M. Pierce, vice president, general manager Cox Cable TV of Spokane, joins William A. Pitney, Cox Cable corporate vice president; Glen A. Yake, acting city manager of Spokane; Roger D. Crum, manager-adminis. tration; and Spokane mayor David H. Rodgers in Spokane City Hall, while Bill Pupo, administrative assistant to the city manager, operates a camera for Channel 2, Spokane's governmental channel. Channell programming includes city council and planning com- mission meetings. to Idaho (18 miles) and the Canadian border (110 miles) than it is to Seattle and Washington's capital, Olympia, both more than 250 miles away across the state. Along the northern tier of states, Spokane is the largest population center between Seattle and Minneapolis. St. Paul. Spokane, with three network stations (one owned by a local newspaper, the Chronicle), a local ETV channel and another from C�bift Clrrtifirrzte N! n Cua lablr I V xnnLl Iikr m imio- yon and your family ul Im our pool amI Ill CAIM. TV Ill ylllr Lnnm .. FREE* I'II•]Y Ml,l,l II'll r'Yflllll'alf Nllfrl Irlrf flllrfYrrlill\! rlrin 1'Ir,rr Il,rrnf. Cox Cable Tv or Spokane • nd, mnr� uI do a 11 I .nry Rd f l d.l.kln.�dleo , rYr.,lA n I m 1m1 flood. -. Off" quad null' m Naar „J rrlrrnrmffbr, YIIII. This gift certificate, Included Ina door-to-door advance mailer kit, is good fora free trial subscription. JORM MICRO LAB r.)4 Ihl'IIJ'. ! W', N0111[S 9.1 1 I t� 1:.J 1 build situation, however, and par• ticularly with that up -front hook. up money riding on the free trial, Cox Cable puts special emphasis on making sure that prospects understand what they're buying — that they neither overlook pro. grams of interest or expect more than they can get. For instance, a welcoming letter goes out to a new HBO sub. scriber with a caution that "HBO Is not designed to view on a daily basis. Viewing two or three pro• grams per month will more than offset the monthly service charge." In a city long dominated — and, In effect, Isolated — by three net: local stations, Cox is proceeding methodically and carefully. "We're the new kid," Pierce says. "First, we have to Introduce our. selves, and then get people to like us and trust us and depend on us for entertainment, informa• tion and services they never have had until now." ��10; CAI V is 3Jokanes Most Exciting New Entertainment Medium! HERE'S HOW IT WORKS... HERE'S WHAT IT MEANS TO YOU... • a master receiving cents,. equipped with sophisticated high gain antennas and a satellite earth station, picks ,to TV signals, either off the air, by microwave relay or vin satellite. • . signals are amplified and tmnsmilied through a special cable; • ..Cabfo utilizes existing utility poles; • ...everybfock. amplifiers slrengmen signals to insure bright. powerful studio -clear reception in your cable area' • ..signals are led into your home on one single small wire. This brochure is designed to ex, what it offers to Spokane residents. • beautiful. bnghl.clear colors all the time (and .444, blacks are ev",n blacker. r,. whites even whiter with COY Cable TVI'„% '�.`. ... to more TV ghosts. ,�'� j'...j • Jistorledimages, weird v, •- and roiling linos; 1 • PLUS. 7 additional TV / i' •'i channels le choose from— \' • COUat—Carina., b'�f I!i . kstvt S,.amaT.mom.r •Bwmim SU. Pna .`i'�r'fSC :.News. ...AND. 6 automated / channels featuring_ fjT • plainal L..l ir,a afilewa •Stam -n lam New, Q/1 __ • Spancandwomaor �' +Y • Si ..mlNrin n' • 5 mane9N =Gaut, • LomaWto N Prosrem GPMe Reprinted from TVC magazine, September 1977. ICICPUIILKED BY JORM MICR +LAB rf JAlt 9APIDS • DES 110111ES t cable Washington State University 80 miles away at Pullman, did not franchise Cox Cable TV until No. vember 1974. (Eighty-five percent owned by Cox Broadcasting Corp., the Spokane system's minority interest is held by several local citizens including Sam Haddock, the National Cable Television Association's 1977 Larry Boggs Award winner.) Location Provides Optimum Reception Eight months after the franchise was granted, Pierce, who joined Cox in 1969 and had been in charge of Cox systems in Wash. ington and Oregon, moved in to get the Spokane operation started. He and chief engineer Ted Chesley, formerly senior microwave field engineer for Theta -Com in Phoenix, Ariz., supervised the construction of an 8,000 -square foot office building and a headend, located several miles away in the heart of Spokane for optimum off -air signal reception. Spokane is built essentially on two hills. North Hill, which has I approximately 33,000 homes and f 7,000 apartment units, was chosen for the first phase of construction and marketing. South Hill, with 20,000 residences, was scheduled for an early 1978 turn on in original _ plans, but since has been moved ahead to this September. An addi- tional 40,000 homes are located — outside the city in Spokane County, which this past July granted a franchise to Cox Cable TV. (— The northern segment was ready for marketing in September 1976, and Jim Garofalo, who had handled a successful introductory market. Ing campaign for Cox at Hartford, Connecticut, was transferred to Spokane to direct the effort. _ Marketing kicked off with a direct mall piece offering basic cable only to 5,000 prospects and cable plus HBO to 15,000. The mailings generated a 10.3 percent response from the cable -only group and 11.4 percent for cable plus HBO, but Garofalo feels that, on the down side, it may have made things more difficult for the subsequent door-to-door sales _ activity. He estimated that as many as 20 percent of the pre -solicited As one of Cox Cable's mailers, this flyer briefly explains the service and tells the resident that a representative will be coming by soon, group, when contacted by the sales team, already had made up their minds to say "no" on the basis of limited information in the mailers. Door-to-door sales by a team of 12 full-time professionals was virtually completed by the end of August among the single-family dwellings in the north area, with approximately 10,000 retained cable subscribers and 8,400 taking HBO. No effort has yet been made to sell the service in apartment buildings. North area sales have been conducted with a seven- day free trial offer, but with a $14.95 up -front Installation charge for both services that is refundable if the sale is not completed. Pierce says about 12,500 hook- ups have been made to 10,000 cus. tomers. Those accepting the service receive a first month's bill with a credit for the seven-day trial period. Cox Cable TV handles potential disconnects by referring calls to the marketing department. If the customer can't be saved, a second attempt is made by a marketing staffer a week later prior to dis. connection. In move -out situations, employees making disconnects leave cards with a number new occupants may call for cable in- stallation. As a variation of Its first -phase marketing promotion, Cox Cable TV used a three-week remarketing program to test the offer that will i'.I I !1 "I!! 9 Y .IU RM MIC ROL A 1 u In,, Lr.11;0`, , pl' .101!I4 MP1881-/.� MOVIES/Si WELCOME TO THE EXC/T/NO WORLD COX C48LE MS Cl WE WOULD LIKE TO TAKE A MO WITH HOW THIS UNIOU POINTS Or IN • nnu;. ,ml,r..ranrn In ro-,r, ,, ,r,,;rr �.N� v..l� nmm llnn nlM1.l thr mnmhll .nJrc rh.rp.. „ • ,w mrm..,. n,rm.a, .hn.n.nnme..,1m...nd ,' In ylrL.ml rhu.r.,L. and ami In 6•4 fit Iuur.... • it., ,116 4-.1 le..rc A..n mnnlhll .. ENO 1( • Swr pnpr.m put Ir nmr. m�ntl Ir .IIL Icor •rn Im •rhrdolr orll. ' CII(M.SF. Pit At A C, It I'll EN l Eli tr ....Hal mnm de., Ilnt eme .Jbrrd.n SI'DIITS.. 1.....n,l In rUnp rent. m1 nelrb CIIIIA11I .ten III." ...I Lb AnlpmJ..elu.luy &Nco FN .. TV r.,..I m 4, Iran J."I . nwnlh. 'I..i, 1116, nah,r H I i th m t I WECIALS Un I ,r.iln II aipll 1 e�n•rL.nu A,. L+k and I.• 4x.. •hn... We hope HBO will bo on exciting naw hone We look forward to serving you and app Cox Cable Tv.. or Spokane This information sheet which goes to F be the standard for South Hill. ABLE TV TAKE GREAT PRIDE IN ANNOUNCING The offer features a reduced $9.95 ne OPPORTUNITY FOR EVERYONE IN YOUR HOME, gr free trial of basic service but not short days our representative will be visiting HBO. In this case, the Installation your neighborhood to personally explain our new and exciting m Pierce says the approach "worked CABLE TV service and our special Home Box Office chonnel y well" during the remarketing. Our representative will also invite you and your family �to be `. to system with 14 in use, and It has be our guests and try CABLE TV in your home on a 30 DAY...FREE. been adding new services periodl- co trial basis. am, nib, in Nd. amMal ,.d.rd lnuali.,mn l•rJ• _ get in their basic service In addi- W1 F 7Y W/Tf/ lB MOW' OF P/EW/NO tion to their accustomed off -air an /NCLOD/NO... su Two Imported distant signals, • MADISON SOUARE GARDEN SPORTS CHANNEL one of them Independent KSTW lh _ • ALL-NIGHT 24 HOUR CHANNEL (via Atlanta, GA.) ne from Trial, British Columbia, im. • CANADIAN BROADCAST CHANNEL mediately to the north of Spokane; Int • INSPIRATIONAL RELIGIOUS AND EDUCATIONAL CHANNELS • LOCAL GOVERNMENT CHANNEL (Indudes City Council meaUngs) • CLEAN, CLEAR DEPENDABLE PICTURES ON 2-4-6.7-.AII th• time - • PLUS MUCH MOREI ALSO ASK ABOUT OUR._ " * Optional No -Commercial Home Box Office �Channel' * Optional FM Radio Service We took forward to sharing this exciting -service with your . family ...and serving you.' Thank you Cox Cable Tv or Spokane - C/Topp rofalo r..., .. M.40ing Manage• JIL ..... e alias r.W wly.IMm.N pwm.N+. rIJ1. As one of Cox Cable's mailers, this flyer briefly explains the service and tells the resident that a representative will be coming by soon, group, when contacted by the sales team, already had made up their minds to say "no" on the basis of limited information in the mailers. Door-to-door sales by a team of 12 full-time professionals was virtually completed by the end of August among the single-family dwellings in the north area, with approximately 10,000 retained cable subscribers and 8,400 taking HBO. No effort has yet been made to sell the service in apartment buildings. North area sales have been conducted with a seven- day free trial offer, but with a $14.95 up -front Installation charge for both services that is refundable if the sale is not completed. Pierce says about 12,500 hook- ups have been made to 10,000 cus. tomers. Those accepting the service receive a first month's bill with a credit for the seven-day trial period. Cox Cable TV handles potential disconnects by referring calls to the marketing department. If the customer can't be saved, a second attempt is made by a marketing staffer a week later prior to dis. connection. In move -out situations, employees making disconnects leave cards with a number new occupants may call for cable in- stallation. As a variation of Its first -phase marketing promotion, Cox Cable TV used a three-week remarketing program to test the offer that will i'.I I !1 "I!! 9 Y .IU RM MIC ROL A 1 u In,, Lr.11;0`, , pl' .101!I4 MP1881-/.� MOVIES/Si WELCOME TO THE EXC/T/NO WORLD COX C48LE MS Cl WE WOULD LIKE TO TAKE A MO WITH HOW THIS UNIOU POINTS Or IN • nnu;. ,ml,r..ranrn In ro-,r, ,, ,r,,;rr �.N� v..l� nmm llnn nlM1.l thr mnmhll .nJrc rh.rp.. „ • ,w mrm..,. n,rm.a, .hn.n.nnme..,1m...nd ,' In ylrL.ml rhu.r.,L. and ami In 6•4 fit Iuur.... • it., ,116 4-.1 le..rc A..n mnnlhll .. ENO 1( • Swr pnpr.m put Ir nmr. m�ntl Ir .IIL Icor •rn Im •rhrdolr orll. ' CII(M.SF. Pit At A C, It I'll EN l Eli tr ....Hal mnm de., Ilnt eme .Jbrrd.n SI'DIITS.. 1.....n,l In rUnp rent. m1 nelrb CIIIIA11I .ten III." ...I Lb AnlpmJ..elu.luy &Nco FN .. TV r.,..I m 4, Iran J."I . nwnlh. 'I..i, 1116, nah,r H I i th m t I WECIALS Un I ,r.iln II aipll 1 e�n•rL.nu A,. L+k and I.• 4x.. •hn... We hope HBO will bo on exciting naw hone We look forward to serving you and app Cox Cable Tv.. or Spokane This information sheet which goes to scriber promotes HBO programming. be the standard for South Hill. The offer features a reduced $9.95 ne installation charge and a 30 -day gr free trial of basic service but not an HBO. In this case, the Installation payment is not refundable, and m Pierce says the approach "worked well" during the remarketing. Spokane opened its 35 -channel to system with 14 in use, and It has of been adding new services periodl- co cally ever since. What subscribers get in their basic service In addi- er tion to their accustomed off -air an stations are: su Two Imported distant signals, m one of them Independent KSTW lh from Seattle, and the other, CBUT ne from Trial, British Columbia, im. thl mediately to the north of Spokane; Int TAKE GREAT PRIDE IN ANNOUNCING ;;.,lllll> ma this flyer briefly explains the service and ntative will be coming by soon. the up the in of of n - a Pierce says about 12,500 hook. ups have been made to 10,000 cus. tomers. Those accepting the service receive a first month's bill with a credit for the seven-day trial period. Cox Cable TV handles potential disconnects by referring calls to the marketing department. If the customer can't be saved, a second attempt is made by a marketing staffer a week later prior to dis. connection. In move -out situations, employees making disconnects leave cards with a number new occupants may call for cable in. stallation. As a variation of Its first -phase marketing promotion, Cox Cable TV used a three-week remarketing program to test the offer that will MOPROGRANNING�nCcc�Q�/y��� ruehasoF. MWES/ /SpIMU" WELCOME to 7NE EXC/T/NO WORLD Of NOME 800f 0fF/CE /N80J COX C48LE 7PT CHANNEL 20 WE WOULD LIKE TO TAKE A MOMENT TO FAMILIARIZE YOU WITH HOW THIS UNIQUE SERVICE WORKS. rulsr. uP Il'nv rer • Iola r. •,.n d..y.•,,.d n. rar. r, 'r. t_••+. ct..lr�p o-.. nr m... p.np..... .... ,m.rnh f Au L. ylrk uxl rh.n.r +,hl and Ilnv e. Iv.l til Ino. pmmmL.L..lnl.. • v.ny nr urr lad rm.dr. +r..h,,.n nmmldl .. rsraut'!..n Inn m,. ... ,m.,,m mi..nl.r n.o-h. r.,.nor mndr.R.1n. • 1lmr pn.pnm rin& rr. mnnhl.+llh) r., r. Ire 1:11 .Ilan iog.mr rim,. In plan%-, m..th'. .,h Ill, nrL. 1:HIMSF, FIIUB 1 V FJF1 r1'lit, ,NT'EjIT,LI\\It,.%T I'IIfdI1Rl1 F_5..... 11n1 me un..le.. fir.l Ill., uff.o-d mr 111111. .11'01M.1..........,\n.rrn of .µnllnd m,l n.ilaLl. um.anr�:ti:. HI ,. .nd.IMdd. dnl�,ni .,4n•Ldl nm rhudr,.,;. drdnF r\L1111t ...... Tgranl mndn f I Iau. mm�lh.. If ue ml.. a,. flr•I m nIRL .. _ a.0 Ill, m.,uI4l., .h dl.r nlryunlnnlll' er ... u+nr of 1hr Ilnnl mngn 1 tri . LAS ....... Un 1 rtslhm =Ll `r n1014u16Inrhvm....• Iq nl ndu•hrlT fm 11110 IndnAnp - - Nl,- lnrkmid 6. 1'.F...hm.. we hope HBO will be an esdtina new Mme onledoinmenl experience for you. We look lorword to serving you and appreciate your patronage, .- Thank you Cox Cable Tv cco:x `_„•,.�w of S okane James Garofalo m ... Markelina Manager o"Val rvntcrf goes to eacn new Spokane cable sub. scriberpromotes HBO programming, be the standard for South Hill. The offer features a reduced $9.95 installation charge and a 30 -day free trial of basic service but not HBO. In this case, the installation payment is not refundable, and Pierce says the approach "worked well” during the remarketing. Spokane opened Its 35 -channel system with 14 in use, and it has been adding new services periodi. cally ever since. What subscribers get In their basic service in addi- tion to their accustomed off -air stations are: Two Imported distant signals, one of them independent KSTW from Seattle, and the other, CBUT from Trial, British Columbia, im. mediately to the north of Spokane; A religious "inspirational" chan- nel programmed by an inter -faith group with six hours of television and 18 hours of religious music; Six automated news and Infor. mation channels; A local government channel, and Two channels (to be expanded to five) operated by a consortium of private and public schools and colleges. Pierce considers both the gov- ernment and educational channels an Important bonus offering to subscribers. "It's not likely that many people buy cable Just for the school and government chan. nels," he reasons. "But all of these things together add up to more interesting television than viewers 11. 11 I'.I.!) BY ,IURM MICR( LAS I )AR 4111MI. + n15'110194% in Spokane ever had before." The city channel, which went into operation during the summer, is directed by a full-time city cable TV coordinator, and it is cover. ing city council, park board, plan- ning board and other meetings, providing services such as train. ing films for firemen and, when not involved in cablecasting, offers civic announcements and informa. tion via a character generator. Spokane has six excellent col. leges — Fort Wright, Whitworth, Spokane Community, Spokane Falls Community, Cheney and Gonzaga — and they along with private and public schools expect to keep five channels filled with an abun. dance of programming including adult education as well as presenta. tions showcasing campus actfvi. ties. Spokane Falls has a particu. larly strong television department and already is totally utilizing one channel. By the end of this year, with construction completed in beth' sections of the city system, Cox' Cable TV plans to begin local origination, for which it already has a studio built. Earth Station "A Conversation Piece" To bring in HBO's western satel. lite feed, the Spokane system has a 10 -meter Scientific-Atlanta rebeiving dish alongside Its office building. Like many other cable systems, Cox Cable TV of Spokane has discovered the earth station has a public relations as well as a technical value. "It's Impressive there In our front yard," Pierce says, "a real conversation piece. It really dis- tinguishes this as something more than Just a place where people can come to pay their bills." In addition to HBO, the earth station beginning September 28, will bring in Madison Square Garden sports events now being distributed by LIA-Columbla Cablevislon, and Cox Cable also Is bringing in Atlanta's Channel 17 beginning at 1 a.m., to provide an all night ser• vice for Its subscribers. There's plenty, In short, for the sales team to talk about, and un- accustomed delights for sub. scribers to sample. In a new. build situation, however, and par• ticularly with that upfront hook• up money riding on the free trial, Cox Cable puts special emphasis on making sure that prospects understand what they're buying — that they neither overlook pro. grams of interest or expect more than they can get. For instance, a welcoming letter goes out to a new HBO sub• scriber with a caution that "HBO Is not designed to view on a daily basis. Viewing two or three pro. grams per month will more than offset the monthly service charge." In a city long dominated — and, In effect, isolated — by three net- work -affiliated local stations, Cox is proceeding methodically and carefully. "We're the new kid," Pierce says. "First, we have to introduce our- selves, and then get people to like us and trust us and depend on us for entertainment, informa. tion and services they never have had until now." what It offers to Spokane residents. Reprinted from TVC magazine, September 1977. 14: CROMItMED BY JURM MICR</LAB H JAB RAPIDS • DIS MOINES OPERATIONAL GUIDELINES 1�)17'dl MIC Ft OI_AH STATEMENT OF EQUAL EMPLOYMENT OPPORTUNITY POLICY It is the policy of Cox Cable Communications, Inc. that equal employ- ment 0000rtunity be afforded to all cualifed persons without regard to race, i religion col I , or, sex or national origin. In support of this policy, Cox Cable Communications, Inc.. will not discriminate against any employee or applicant for employment because of race, religion, sex or national origin. Cox Cable Communications, Inc. will take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, religion, color, sex or national origin. Such action will in- clude but not be limited to: Recruitment, advertising or solicitation for em- ployment hiring, placement, upgrading, transfer or demotion selection for training including apprenticeship rates of pay or other forms of compensation, layoffs or termination. Persons who believe they have been the victim of discrimination because of race, color, sex, religion or national origin have the right to contact the Federal Communications Commission, Washington, D.C., or the Equal Employment oppo- tunity Commission, Washington, D.C. Complaints may also be made to Henry W. Harris, President, Cox Cable Communications, Inc., 53 Perimeter Center East, Suite 300, Atl�nta, Georgia 30346. n®nry W. President Date: 14; C1101 I L141D BY JURM MICR+LAO LLDAN HAPIIIS • US MOPIES I I~! {�J I Li �f 1-1 I f 4j i I , or, sex or national origin. In support of this policy, Cox Cable Communications, Inc.. will not discriminate against any employee or applicant for employment because of race, religion, sex or national origin. Cox Cable Communications, Inc. will take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, religion, color, sex or national origin. Such action will in- clude but not be limited to: Recruitment, advertising or solicitation for em- ployment hiring, placement, upgrading, transfer or demotion selection for training including apprenticeship rates of pay or other forms of compensation, layoffs or termination. Persons who believe they have been the victim of discrimination because of race, color, sex, religion or national origin have the right to contact the Federal Communications Commission, Washington, D.C., or the Equal Employment oppo- tunity Commission, Washington, D.C. Complaints may also be made to Henry W. Harris, President, Cox Cable Communications, Inc., 53 Perimeter Center East, Suite 300, Atl�nta, Georgia 30346. n®nry W. President Date: 14; C1101 I L141D BY JURM MICR+LAO LLDAN HAPIIIS • US MOPIES I "y COX CABLE COMMUNICATIONS, INC. GENERAL MANAGER GUIDELINES AREAS OF RESPONSIBILITY The General Manager reports to and and is directly responsible to the Vice President of Operations for all assigned areas of re- sponsibility. In order to carry out his responsibilities, the General Manager is given authority over all personnel under his supervision and is accountable for the actions and performances of such persons. r There are six major areas of responsibility: n (1) Administration (2) Sales Promotion and Advertising (3) Public Relations (4) Implementing and Maintaining Access Programming {` (5) Personnel Management (6) Staff Advisory Functions and Special Assignments DESCRIPTION OF DUTIES 1..1 I. Administration A. Be responsible for creating and maintaining effective organization, operation and continued progress of the system. B. Supervise and coordinate all intra -system activities. C. Establish and maintain the highest possible standard of performance with maximum utilization of personnel and equipment. D. Maintain operation of all phases of the system within the budget. E. Perform liaison function between the, system and the Vice President of Operations. F. Maintain adequate financial records and control of income, expense and bank accounts (includes cash re- ceipts, accounts receivable and accounts payable). G. Supervise, coordinate and prepare annual operating and capital expenditure budgets of the system. IA; CNOI ILI4ED BY JURM MICR+LA6 61.JNy uAPIJS • DES MOINES I B. Establish and maintain liaison with public and private organizations that represent minority, educational, civic = or cultural viewpoints. Elf s� IA I CNOF I LLMEO NY JURM MICR¢LAB CI JAR RAPIDS • DIS 1401 NES R. Maintain adequate sales revenue. I. Control and account for all physical plant and office _ real estate, properties, funds, securities, anu in- ventories. This includes appearance of personnel, appearance, condition and operability of equipment and i vehicles. J. Represent the system in local matters and maintain liaison with city, state and national trade organiza- tions, power companies, governmental bodies and politi- cal subdivisions and other businesses. K. Supervise and control all approved purchasing (including requisitioning and invoicing). L. Execute company policies within the system. Keep in- formed of changes in company policy, benefits and pro- cedures. i' M. Negotiate agreements and leases and insure proper safe- guards prior to submission for home office execution. u II. Sales Promotion and Advertising A. Plan, coordinate and execute advertising and promotions r in conjunction with expansion activities, special events, ( etc. within established budgets. n B. Plan and develop sustaining advertising programs within the budget. r III. Public Relations u A. Establish and maintain the highest public image possible in the communities served. B. Represent the system in all phases of local public re-lations. C. Participate in community affairs and service organizations. r IV. Implementing and Maintaining Access Channels A. Be thoroughly familiar with FCC regulations concerning access channels and their use. B. Establish and maintain liaison with public and private organizations that represent minority, educational, civic = or cultural viewpoints. Elf s� IA I CNOF I LLMEO NY JURM MICR¢LAB CI JAR RAPIDS • DIS 1401 NES w is .. C. Plan and execute an on-going access promotional j! program utilizing local media to insure widest possible use of access channels and facilities. D. Be responsible for implementation of local govern- ment and local educational channels by allocating system resources and representing system in the technical assistance program. E. Insure that complete records of access requests and - , programming are maintained and submit periodic re- ports to Vice President of Operations concerning the use of access channels, operational capability and equipment recommendations. V. Personnel Management A. Be for responsible the employment and performance of the employees in the system. B. Be responsible for the proper orientation and training of the employees under his supervision. !! C. Maintain employee harmony. D. Supervise and coordinate all training programs for new personnel and upgrade programs for existing employees. E. Be responsible for morale and welfare of personnel. F. Establish and maintain interflow of information between management and employees. !1 G. Establish working and holiday hours, administer vacation policy and sick leave policy. fw H. Administer and control specific insurance policies as (� placed by local offices. I. Determine proper assignment and classification for each employee. Request wage adjustment where applicable. J. Be familiar with job functions of all employees. V� K. Be thoroughly familiar with and implement company's Equal Employment Opportunity and non-discrimination policies. VI. Staff Advisory Functions and Special Assignments 1 �= A. Advise Vice President of Operations of market conditions, progress, promotions and recommendations. I' B. Establish and recommend operating budget and capital ex- penditure budget for the system. t Y 1~ !A:CnuI ILMED BY JURM MICR+LAB (NAR RAPIDS • nes M0114CS I'] li R 119 L) ul I,q 10 0 M C. Advise management of the technical and other opera- tional improvements and recommend any steps for fur- ther improvement in policies, procedures and controls. D. Perform special assignments as requested by Vice Presi- dent of Operations. E. Keep advised as to progress and new ideas of comparable systems and regularly look for methods of local improve- ments. F. Prepare all requests and estimates for system expansion and/or alterations for submittal to home office. G. Supervise and coordinate all reports to home office. IA. CROI I LMED BY JURM MICR¢LAB CLOAR RAPIDS • DES 1401NES i 1rI I �,I G COX CABLE COMMUNICATIONS, INC. SERVICE STANDARDS AND PROCEDURES Service Standards The following policies are considered to be good practices in regard to handling service problems: - A problem that poses a safety hazard or otherwise is likely to cause property damage or bodily injury shall be fixed immediately, regardless of time. - A problem that affects five or more customers will be repaired immediately except between the hours of 12:00 midnight and 6:00 A.M. - A problem that is caused by employees (such as an in- correct disconnect) shall be fixed immediately except be- tween the hours of 12:00 midnight and 6:00 A.M. - Any other problem (i.e., one that affects fewer than five customers) shall be responded to within one working day. - Maintenance and major equipment changeouts which re- quire shutting off service to five or more customers will be accomplished after all channels are off or between 2:00 A.M. and 6:00 A.M. If a shutdown of service is required while the cable system is transmitting signals, a notice should, if possible, be placed on the weather or message 111001 ILI4CO 0Y JURM MICR�LAB LL OAR RAPIDS • DFS 14011115 R. channel to the effect that repairs are being made. The notice should be posted at least ten minutes before shut- down occurs. - Telephone answering devices (such as a Code -a -Phone) or an answering service to provide 24-hour, 7 -day a week response is considered good practice. The following policies are applicable with respect to installations: - Customers requesting service will be connected as soon as practical after the request is made, but not to exceed four working days. - Appointments will be made, confirmed and kept inso- far as possible. When an appointment cannot be kept, an effort will be made to contact the customer to change the appointed time. - Non -pay disconnects and PIVD physical disconnects will not be scheduled on a Friday or on a day before a holiday. - Installers will be trained in procedures for installation and customer relations before they are placed in a working environment. Service Call Procedures. Complaint Received: This occurs when it is learned by any means that a customer feels that there is a technical problem with the service being received. 1A CPM ILM[D BY JURM MICR+LAEI UDAR RAPIDS • DFS MOINES 0 Y, Office Attempts to Clear: The office person taking the call will always try to clear the problem over the telephone when it is apparent in talking to the customer that the problem I may be a set problem, (see Appendix 2 for guidelines) or some other problem not related to the Cable Television system. Outage Exists: If it is apparent that the problem is caused I by an outage, the following steps will be taken: �•% I. The technician responsible for the area in- volved will be notified an outage exists in his i area. 2. The responsible technician will locate, identify (., and resolve the problem as quickly as possible. 3. When the technician involved has reason to be- lieve the problem is resolved, he will notify the office. la, 4. The office will call several of the customers who called in to see if the problem has been fixed. If it has been fixed the dispatcher will so notify the technician. If the problem has not been fixed, the dispatcher will also notify the technician. He will then continue to look for the problem until it is located and resolved. ( 5. After the problem is located, identified and re - Li solved, the technician will return to his normal routine. The dispatcher will call the remainder of a the subscribers who called in, but have not yet been contacted. i„ .Ii 1 I U i u A 0 0 Y, Office Attempts to Clear: The office person taking the call will always try to clear the problem over the telephone when it is apparent in talking to the customer that the problem I may be a set problem, (see Appendix 2 for guidelines) or some other problem not related to the Cable Television system. Outage Exists: If it is apparent that the problem is caused I by an outage, the following steps will be taken: �•% I. The technician responsible for the area in- volved will be notified an outage exists in his i area. 2. The responsible technician will locate, identify (., and resolve the problem as quickly as possible. 3. When the technician involved has reason to be- lieve the problem is resolved, he will notify the office. la, 4. The office will call several of the customers who called in to see if the problem has been fixed. If it has been fixed the dispatcher will so notify the technician. If the problem has not been fixed, the dispatcher will also notify the technician. He will then continue to look for the problem until it is located and resolved. ( 5. After the problem is located, identified and re - Li solved, the technician will return to his normal routine. The dispatcher will call the remainder of a the subscribers who called in, but have not yet been contacted. i„ .Ii 6. If a problem still exists with one of the sub- scribers, the dispatcher will first attempt to clear it over the telephone. If this cannot be accomplished, the appropriate technician will be notified. 7. After all calls have been handled, the dispatcher will prepare one service call to cover the outage, and log it. Those subscribers that could not be reached by a telephone call, and that were directly affected by the outage, will be sent a post card or notified in some other appropriate manner. MiCR01 11.1110 BY JURM MICR, LAB CLOAK ItAPIOS • nes MINES ' •1 I U i u 6. If a problem still exists with one of the sub- scribers, the dispatcher will first attempt to clear it over the telephone. If this cannot be accomplished, the appropriate technician will be notified. 7. After all calls have been handled, the dispatcher will prepare one service call to cover the outage, and log it. Those subscribers that could not be reached by a telephone call, and that were directly affected by the outage, will be sent a post card or notified in some other appropriate manner. MiCR01 11.1110 BY JURM MICR, LAB CLOAK ItAPIOS • nes MINES Service Call written and Logged: If it is not apparent that an outage is the cause of the problem, a service call will be prepared and logged. The following information will be entered on the "Service Call": 1. Customer's name. 2. Customer's service address. 3. City. 4. The date and time the call is taken. 5. Customer's telephone number. 6. The date the call is taken. 7. The name of the technician to which the service call is assigned. Service Calls Sorted and Issued: Service calls will be sorted geographically so that they may be issued to the appropriate technician. All technicians will pick up the service calls for their respective areas the first thing each day and immediately after lunch. Techni- cians will also check with the office before breaking for lunch and before stopping for the day to see if there are any calls that require immediate attention. Subscriber Contacted: If upon arriving at the subscriber's home the technician cannot find anyone home, he will call the office. The office will try to telephone the subscriber. If the customer is home the office will assist the technician in finding the subscriber. If the subscriber cannot be reached by telephone the following procedures will be followed: 1. The technician will check the signal levels at the tap and at the outside of the customer's home. IA:CRDI IU4ED BY JORM MICR( LAB UDAI? PAN DS • DES WINES 2. If a problem exists the technician will locate, identify and resolve it. 3. If no problem can be found, or after a problem has been fixed, the technician will leave a door hanger stating he had been there and requesting that the customer call the office if there is still a problem. 4. The service call will be returned to the dis- patcher with a note on it stating that the customer was not home. .5. The dispatcher may call the customer to see if the problem has been resolved. If the problem has 6.. been resolved to the customer's satisfaction, the service call log will be completed and the service call will be placed with the other completed calls I for the week. 6. If the problem has not been resolved to the customer's satisfaction, the dispatcher will make an appointment for a specific date and time for the technician to meet the customer. (Note: Do not schedule two appointments for the same time at two different places.) r1 7. The service call will be reissued to the appro- priate technician with information regarding the appointment that has been made. If, because of an outage, the appointment cannot be kept, the techni- 17 will notify the office so the customer can be U notified and the appointment rescheduled. Upon making contact with the customer, the technician will introduce himself and obtain a first hand des- cription of the problem. B. If two physical appearances at the customer's service address and an attempt by telephone do not - succeed in establishing contact with the customer, a post card will be sent. The call will be marked accordingly and cleared. Technician Resolves Problem: After talking with the customer, the technician will locate, identify, and resolve the problem. Discuss Problem and Solution: After fixing the problem, or after determining that there is no problem with the cable system, the techni- cian should give the customer a brief non-technical explanation of the MICROI IMEII BY JURM MICR+LAB II DNI RAPIDS • DES MOINES Service Call Completed: After fixing the problem and talking to l.r the customer, the technician will complete the service call. The n Lj following information will be entered on the service call by the techni- cian: l� 1. Signal levels before and after. (All signal levels must be 0 dBmv or higher after the call is cleared.) 2. The date the call was resolved. 3. The type of problem. 4. Any pertinent remarks. Lj Service Call Grouping: Service calls that are resolved by solving a single problem (such as a loose connector that is causing flashing) will be grouped together so they can be treated as one call when the weekly service call report is completed. r Returned to Dispatcher: All completed service calls will be re- turned to the office at the same time the technician routinely picks J up service calls. This will include after hour calls for which a r Ll service call will be written up and turned in the following morning. Completed Calls Logged: All completed calls will be logged as they are returned. The following information will be entered on the service call log at that time: 141CROI H.MID BY JORM MICR+LAB CIDAR RAPIDS • nes MOINES problem and solution. Care should be exercised not to blame the TV set for the problem too readily. Under no circumstances is the techni- cian to speculate as to the cause of a set problem. Leave this to their repairman. All reasonable steps should be taken to insure the .l customer is satisfied. Service Call Completed: After fixing the problem and talking to l.r the customer, the technician will complete the service call. The n Lj following information will be entered on the service call by the techni- cian: l� 1. Signal levels before and after. (All signal levels must be 0 dBmv or higher after the call is cleared.) 2. The date the call was resolved. 3. The type of problem. 4. Any pertinent remarks. Lj Service Call Grouping: Service calls that are resolved by solving a single problem (such as a loose connector that is causing flashing) will be grouped together so they can be treated as one call when the weekly service call report is completed. r Returned to Dispatcher: All completed service calls will be re- turned to the office at the same time the technician routinely picks J up service calls. This will include after hour calls for which a r Ll service call will be written up and turned in the following morning. Completed Calls Logged: All completed calls will be logged as they are returned. The following information will be entered on the service call log at that time: 141CROI H.MID BY JORM MICR+LAB CIDAR RAPIDS • nes MOINES 1. The date the call was cleared. 2. The problem that was fixed. After a service call is logged in, it will be placed with other completed service calls for the week. Weekly Service Call Report Prepared: Each Friday a report for the previous seven days (Friday through Thursday) will be prepared. This report will cover all resolved calls for the period involved. Unresolved calls during the period will be transferred to the service call log for the subsequent week. Storing Service Calls: All service calls resolved during a given week will be stored together after the weekly service call report has been completed. The service call logs will be filled chronologically by week after the weekly service call report is completed. A separate file should be maintained for this purpose. M1cutin LMED BY .IORM MICR#LAB LLOAH NAPIBS . tics MOINES L . Appendix 2 FREQUENT TROUBLE CALL PROBLEMS Symptoms Causes Solution Same picture on two Fine tuning (same program Adjust fine tuing (on sets adjacent channels. may be broadcast on two with automatic frequency frequencies or stations). control (AFC), the AFC must be in the off position). Picture snowy inter- mittently, clear if channel selector moved. Snowy picture on all channels. Wavy lines on some channels. Wavy lines on all channels, windshield wiper effect; notice more at night. Ghosts on some chan- nels. Slight to heavy hori- zontal lines across screen. Has converter, poor picture. Loose or dirty tuner Broken transformer; no signal. Cross modulation. Cross modulation Direct pickup. Co -channel interference Bad converter, fine tuning on set, fine tuning on converter. Rotate tuner rapidly thru all channels several times; refer to TV serviceman. Check leads on transformer; refer to maintenance. Refer to maintenance. Refer to maintenance. Refer to maintenance. Refer to maintenance. Adjust television tuner to converter output channel. Adjust converter tuner. Refer to maintenance. Bar moving vertically Bad power filter in set; Refer to maintenance. across screen. A.C. hum in cable. I Background of other Fine tuning; cross mcdula- Adjust fine tuning. channel on screen. tion. Refer to maintenance. I4100IIL1410 BY JURM MICR+LAR cLonR eAPIDS • ors Moues j '— r I� symptoms Static or noise on FM stations. One channel not work- ing. No sound, good pic- ture. Sound of adjacent channel, picture bad. Good sound, no Picture, fine line, lines, or dot. Good sound, no Picture (black screen). Picture rolls vertically on all channels. Constant buzz on set on all channels. Intermittent buzz on one or more channels Color fades in and out or no color in set, black and white Picture good. Different color on every channel. Causes Direct pickup; low signal Fine tuning; possible sta- tion problem, headend Problem. Volume on set turned down; fine tuning. Fine tuning. Video circuitry Brightness control, high voltage power supply. Vertical hold. Poor IF alignment. Excessive signal, over modulation at headend, fine tuning. Fine tuning, clor con- trol, black and white Transmission of color level with each station Solution Refer to maintenance. Adjust fine tuning. Refer to maintenance. Adjust volume control, adjust fine tuning. Refer to TV serviceman. Adjust fine tuning. Refer to to TV serviceman. Refer to TV serviceman. Adjust brightness serviceman. Adjust vertical hold TV serviceman. Refer to Refer to TV serviceman. Refer to Adjust fine tuner. Refer to maintenance. Adjust fine tuning; adjust color control. Refer to TV serviceman. Adjust color control; adjust hue/ tint control. W LROI ILRED BY JURM MICR+LAB CLDNt RAPIDS • PES MOINES 7 I I I J : J 7 I 1 i J symptoms Static or noise on FM stations. One channel not work- ing. No sound, good pic- ture. Sound of adjacent channel, picture bad. Good sound, no Picture, fine line, lines, or dot. Good sound, no Picture (black screen). Picture rolls vertically on all channels. Constant buzz on set on all channels. Intermittent buzz on one or more channels Color fades in and out or no color in set, black and white Picture good. Different color on every channel. Causes Direct pickup; low signal Fine tuning; possible sta- tion problem, headend Problem. Volume on set turned down; fine tuning. Fine tuning. Video circuitry Brightness control, high voltage power supply. Vertical hold. Poor IF alignment. Excessive signal, over modulation at headend, fine tuning. Fine tuning, clor con- trol, black and white Transmission of color level with each station Solution Refer to maintenance. Adjust fine tuning. Refer to maintenance. Adjust volume control, adjust fine tuning. Refer to TV serviceman. Adjust fine tuning. Refer to to TV serviceman. Refer to TV serviceman. Adjust brightness serviceman. Adjust vertical hold TV serviceman. Refer to Refer to TV serviceman. Refer to Adjust fine tuner. Refer to maintenance. Adjust fine tuning; adjust color control. Refer to TV serviceman. Adjust color control; adjust hue/ tint control. W LROI ILRED BY JURM MICR+LAB CLDNt RAPIDS • PES MOINES 7 14100FaweD BY JORM MICR+LA9 QDU IMPIDs • Des 1401NES P .. I^ symptoms Causes - Solution Improper colors Hue/tint control; color . .. _. control, Adjust hue/tint control; adjust j color control. Refer to TV serviceman. I.1 `-) Horizontal lines on channels, no Horizontal hold control. Adjust horizontal Pic' re. control. Refer to TV serviceman. Picture faded or blurry, out of focus. Focus control, brightness (1] Turn up brightness J or contrast too high, until picture blooms, (2) back picture tube bad. off brightness 1/8 turn, (3) adjust contrast control - for good range of black and white, (4) adjust focus control. Refer _ to TV serviceman. � t a I i r iJr ll 1 V I I 14100FaweD BY JORM MICR+LA9 QDU IMPIDs • Des 1401NES f3 r''ca EXHIBITS n31410 MICI4f1L.AF3 CCSI, Cox Cable Communications, Inc. 53 Perimeter Center East/Atlanta, Georgia 30346 Y COX CABLE COMMUNICATIONS, INC. 1976 CONDENSED FINANCIAL STATEMENTS 141CPOFILMID BY JORM MICR+LAB C.1 -DAR RAPIDS • DES MOINES TO OUR SHAREHOLDERS As you know, Cox Broadcasting Corporation has extended a merger proposal to the shareholders of Cox Cable which offers S10.83 cash and .43 of a share of Cox Broadcasting common stock in exchange for each share of Cox Cable common stock now outstanding. Cox Broadcasting made its first proposal on January 14,1977. On February 23,1977 the initial offer was changed to the one outlined above. This revision in the merger proposal delayed the preparation of a prospectus and joint proxy statement. Proxy material has now been prepared and submitted to the Securi- ties and Exchange Commission. Plans call for this material, which contains complete 1976 financial statements, to be mailed to all shareholders in late May, well before the meeting to vote on the proposed merger. In the interim, your management thought it appropriate to provide shareholders with this condensed 1976 report. 1976 was an excellent year for your Company. Strong internal growth continued, new major market systems were activated in Spokane, Washington and Roanoke, Virginia and the choice of services offered subscribers was expanded in a number of systems. In addition, a great deal of progress was made by the CAN industry on a number of regulatory prob- lems. Foremost among these was resolution of the copyright issue. Below are a few of Cox Cable's financial highlights: • Net profits increased by 30 percent to $3,714,423 and have increased by an average of 24 percent over the last five years. • Our net profit return on beginning shareholders' equity was 18.8 percent, the highest of any public company in the CAN industry. • Pay television, an unknown business several years ago, made a contribution of $620,000 to our profits before taxes. • Your Company added 40,000 regular CAN customers during 1976 and an additional 33,000 took pay TV service on Company -operated systems. Cox Cable is off to a good start in 1977. We call to your attention the enclosed first quarter report. Your management will apprise you shortly of the date, time, and place of our shareholders' meeting and hope you will be able to attend. MICR0I ILMED By JORM MICR+LAB QDAR RAPIDS • 9r.S MOINES J. Leonard Reinsch Chairman 'Henry W. Hams President Cox Cable Communications, Inc. 1976 HIGHLIGHTS Net Income 1976 1975 Cuslomers 427,321 386,861 Homes under franchise 1,840,000 1,775,000 Homes passed by cable 797,000 752,750 Miles of plant 8,250 7,650 Employees 930 765 Operating revenues $37,845,501 $29,307,442 Net income $ 3,714,423 5 2,849,801 Working capital provided by operations 513,394,246 $10,588,672 Additions Ie plant and equipment 513,444,470 $11.028,167 Plant and equipment—net 546,298,396 539,169,261 Shareholdersequity $23,541,201 $19,769,525 Net Income $2,849,801 $3,714,423 1975 1976 Cable Communications, Inc. and S ol Cox Ca $2,121,324 CONSOLIDATED BALANCE SHE $1,876,817 DECEMBER 31,1976 AND 1'175 51,692,110 > mitt (000 Omitted) a, : s. 1976 1975 1976 R' ;S Revenues: Operaling..................... 537,845 529,308 5,: c Other—net.................... 33 127 37878 29.435 Cash......................... Accounts receivable............ Total ...................... Materials and supplies.......... .1 1972 1973 1974 $2,849,801 $3,714,423 1975 1976 14:cRol ILME0 8Y JURM MICR+LA6 HMfi MIMS • US MOMES Cable Communications, Inc. and S ol Cox Ca CONSOLIDATED STATEMENT OF INCOME CONSOLIDATED BALANCE SHE AND REFAIDED EARNINGS EOR THE YEARS ENDED DECEMBER 31,1976 AND 1'175 3 ,1 AND 1975 DECEMBER 31 (000 Omitted) mitt (000 Omitted) 1976 1975 1976 Assets Revenues: Operaling..................... 537,845 529,308 Current Assets $ 2,06 Other—net.................... 33 127 37878 29.435 Cash......................... Accounts receivable............ Total ...................... Materials and supplies.......... Expenses: Technical ..................... 7,390 6,039 Other. Total Current Assets........ Selling, general and 12,885 9,117 Plant and Equipment ............. ]46,2 dministrative............... Depreciation and amortization... 7,483 6.108 Intangible Assets................ Deferred System Costs...........Interest ....................... 2.953 2,502Investments 2.819 and Other Assets.....Federal and state income taxes.. 3 453 Total Total ...................... 34,164 26.585 ...................... Net Income ......... ......... 3,714 2,850 Liabilities Retained Earnings at January 1 . .. 10.563 7.713 Current Liabilities Accounts and notes payable..... $ 1.0 Retained Earnings at December 31. $14.277 S10.563 Customer deposits and Net Income Per Share............ 51_04 5_80 Other advance accrued liabilities ......... IS Total Current Liabilities...... 6,6 Earnings per share were based on weighted average of shares in 1976 and 3,559,725 in 1975. Long -Term Notes Payable......... 33,9Deferred 8,1 outstanding 013,563,304 Income Taxes........... Minority Interest in Subsidiaries... 7 Shareholders' Equity ............. 23. Total ...................... 573 CONSOLIDATED STATEMENT OF CFIANGES IN FINANCIAL POSITION FOR THE YEARS ENDED DECEMBER 31, 1976 AND 1975 (000 Omitted) 1976 1975 Source of Working Capital Operations. ................. 513.394 510,589 Additions to long-term notes15 payable .............. ...... 741 4,349 Other—net..... .... .. 617 529 Total... 29.752 15.467 Application of Working Capital Additions to plant and 13 444 11,028 equipment .................. Reductions of long-term notes payable ..................... 16,685 195 Additions to intangible assets and other ................... 852 3.261 Total ...................... 30.981 14.484 Increase (Decrease) in Working Capital ....................... IL= 5 983 14:cRol ILME0 8Y JURM MICR+LA6 HMfi MIMS • US MOMES CONSOLIDATED STATEMENT OF INCOME Cox Cable Communications, Inc. and Subsidiaries ND RETAINED EARNINGS FOR THE YEARS ENDED CABLE TELEVISION SYSTEMS DECEMBER 31,1976 AND 1975 CONSOLIDATED BALANCE SHEET 12/31/76 (000 Omitted) DECEMBER 31, '1976 AND 1975 Principal Community Pay TV (000 Omitted) Served Subscribers Subscribers 1976 1975 1976 1875 San Diego, California............ 129,303 14,888 enues: Assets Santa Barbara, California........ 41,838 1,694 aerating ..................... $37,845 Ther -net $29,308 Current Assets Moline, Illinois; .................... 33 Total ...................... 37.878 127 29.435 Cash ......................... 5 2,061 $ 2,951 Davenport, Iowa (80%)11!........ Macon, Georgia................ 22,472 8,673 enses: Accounts receivable............ 1,742 1,326 Bakersfield, California........... 20,468 16,033 2,820 2,018 chnical7,390 Materials and supplies.......... Other........................ 2,067 1,455 Hartford, Connecticut........... 12,243 3,036 ..................... ailing, general and 6,039 Total Current Assets........ 763 655 Warner Robins, Georgia......... 72,007 2,718 administrative ............... 12,885 9,117 Plant and Equipment............. 6,633 46.298 6,387 39,169 Burlington, Vermont............ Lubbock,Texas................. 11,999 1,714 epreciation and amortization... 7,483 lerest 6,108 Intangible Assets ................ 16,423 17,046 North Adams, Massachusetts..... 11,358 11,315 4,419 678 ....................... 2,953 ederal and state income taxes.. 3.453 2,502 2.819 Deferred System Costs........... Investmentsand Other Assets..... 2,240 2,003 Aberdeen, Washington.......... 11,307 Total ...................... 34.164 26.585 Total...................... 1.464 $73.058 1.532 566.137 Saginaw, Michigan .............. Myrtle Beach, S.C............... 11,072 10,535 3,049 Income ..................... 3,714 2,850 Liabilities Ocala, Florida.................. 9,505 ained Earnings at January 1 .... 10.563 7.713 Current Liabilities Rutland, Vermont ............... Lewistown, Pennsylvania........ 7,740 575 fined Earnings at December 31. 314.277 510.563 Accounts and notes payable..... 5 1,073 $ 1,099 Peru, Indiana .................. 7,229 6,950 632 Income Per Share............ 51_04 5_80 Customer deposits and Marquette, Michigan............ 6,887 - advance payments........... 1,696 1,480 Atlanta,Geor Georgia 80 ( %)II!......... 5,821 2,598 Other accrued liabilities......... 3.851 2.566 Ishpeming, Michigan............ 5,370 ings per share were based on weighted average of shares anding of 3,563,304 in 1976 and 3.559.725 in 1975. Total Current Liabilities...... 6,620 5,145 Astoria, Oregon ................ 5,107 Long -Term Notes Payable......... 33,953 34,897 The Dallas, Oregon ............. 4,978 Deferred Income Taxes........... 8,189 5,987 Lock Haven, Pennsylvania....... 4,882 307 Minority Interest in Subsidiaries ... 755 338 Porterville, California............ 4,612 Shareholders' Equity ............. 23.541 19.770 Sebring/Avon Park, Florida...... 4,075 CONSOLIDATED STATEMENT OF CIIANGES Total ...................... 573.058 $66.137 Montpelier, Vermont............ Columbus, Indiana 3,875 FINANCIAL POSITION FOR THE YEARS ENDED .............. Wabash, Indiana ................ 3,729 3,720 DECEMBER 31, 1976 AND 1975 Saranac Lake/Lake Placid, (000 Omitted) New York .................... 3,259 Tyrone, Pennsylvania............ 2,588 1976 1975 Seaside, Oregon ............... 2,484 cc of Working Capital Owosso, Michigan .............. 2,199 orations .................... 513,394 $10,589 Long Beach, Washington........ 2,184 ditions to long-term notes Pensacola, Florida .............. 2,074 1,620 e ..................... 15,741 4,349 Spokane, Washington (85%)1l!!z!.. 1,880 1,228 her-net nal .................... 617 529 Robinson, Illinois............... 1,856 Total ...................... 29.752 15.467 Tupper Lake, New York.......... 1,394al Munising, Michigan............. 864 ication of Working Capital Roanoke, Virginia (80%)11Jt2i...... 109 39 ditions to plant and MDS Operations: quipment................ 13,444 ductions of long-term notes 11,028 Atlanta, Georgia................ 4.009 ......... 16,685 195 Indianapolis, Indiana............ y009 illonstointaayable itions to intangible assets intangible Totals .................... 427,321 58,030 ndother................... 852 3.261 Total ...................... 30.981 14.484 12Doolp9companyownorship 1 Unnor construction. ase (Decrease) in Working Ilal....................... S(1,229) S 983 .r�IJ,•g.�4x:11 l,:=in L^W.,?�}rtr..�.�, e4 ,Yr aw�;r .I' .... .'. .. �.. ,-.. .. .. .... .. _.. ,,......._,,... .....___... 1416ROf IL14ED BY JORM MICR+LAB S1.0Aft RAPIDS • DES 110114ES TO OUR SHAREHOLDERS Operating Results Cox Broadcasting reported increases in both earnings and revenues over the 1976 January -March period, with gains achieved by the broadcast division being the primary factor. Net income for the first three months of 1977 was $3,802,000, equal to 64 cents per share, compared with net income of $3,224,000, or 55 cents per share, a year earlier, an 18 per cent increase. Operating revenues for the January-March,1977 quarter totaled $29,797,000, compared with operating revenues of $27642,000 in the same period a year ago, an 8 per cent gain. Broadcasting Broadcasting posted a 12 per cent increase in revenues over the year-ago first quarter. Operating profits showed good gains for the comparable period. Cox's five television stations led the division with an 11 per cent gain in revenues for the 1977 first quarter, compared with the year earlier period. The Company's five AM and five FM radio stations moved ahead 10 per cent in revenues. Cox's national television and radio sales representation firms also contributed to 1977 January -March gains. Local advertising, in particular, was strong in the three-month period. Both television and FM radio had good increases in national advertising as well, while AM radio in the same category equaled the 1976 first quarter level. In March, 1977, Cox filed an application with the Federal Communications Commission for transfer of the license of WLIF, Baltimore, the FM radio facility we agreed in December, 1976 to acquire. A month later. the Company also filed an application for transfer of the license of FM radio station WWSH, Philadelphia, which the Company agreed early this year to purchase. Approval of both transfers is expected later in the year. Publishing The publishing division continued to firm up, reporting increases in both revenues and pre-tax earnings for the first quarter, 1977, over the com- parable 1976 period. This division is benefiting from the turnaround of the electronics industry as the general economy has improved, which is stimulating advertising for our major publications. Services The severe weather in January and February adversely affected activity at several of Cox's 14 auto auctions. The result was a decline in the division's revenues and income for the quarter. Activity began to pick up in March. Program Production The program production division had lower results for the first quarter of 1977, compared with a year ago. This division is awaiting the release in the second quarter of 1977 of its latest movie, "Final Chapter Walking Tall" Cable Television Cox Cable Communications. Inc. had substantial increases of 24 percent in revenues and 37 per cent in net income for the first quarter of 1977 over the previous year's period. The favorable results were generated by internal system growth and increased profitability in those pay TV operations started in late 1975 and early 1976. Cox Cable, a 56 per cent -owned affiliate, owns and operates 39 cable television systems in 17 states, serving more than 442,000 subscribers. Merger Proposed On February 23,1977, the Board of Directors of Cox Broadcasting announced that an agreement in principle had been reached with representatives of Cox Cable Communications, Inc. on a proposal to merge the two companies. On April 21,1977, a Form S-14 Registration Statement was filed with the Securities and Exchange Commission. Under the proposed merger, shareholders of Cox Cable—other than Cox Broadcasting—will receive 510.83 in cash and .43 of a share of Cox Broadcasting Corporation Common Stock for each share of Cox Cable Com- munications, Inc. Common Stock held. Cox Broadcasting's deferred annual shareholders meeting, at which the proposed merger will be voted on, is expected to be held the latter part of June, 1977. Shareholder proxy material will be mailed prior to that meeting. ROBERT �W. CHAMBERS. Chairman of the Board fid-. "' 2W CLIFFORD M. KIRTLAND. JR.. President nICRDt IL14ED BY JURM MICR+LA6 CEDAR RAPIDS • DES MOMES CONDENSED CONSOLIDATED STATEMENT OF CHANGES IN FINANCIAL POSITION 000 Omitted Unaudited Funds Provided Three Months Ended March 31 1977 1976 Operations ................... $4,176 Other ....................... 593 Total ..................... 4.769 Funds Applied Operating........................................................... Plant and Equipment.......... 1,087 Dividends .................... 818 Other ....................... 1,139 Total ..................... 3.044 Increase in Working Capital..... $1,725 COX BROADCASTING CORPORATION COMPARATIVE CONSOLIDATED STATEMENT OF INCOME , 000 Omitted Unaudited Three Months Ended March 31 1977 1976 Incr $3,672 Operating Revenues .................................................... $29,797 974 Expenses 4,646 Operating........................................................... 12,157 Selling, general and administrative ...................................... 9,821 1,872 Depreciation and amortization .......................................... 1,135 669 Total............................................................ 23.113 304 Income from Operations ................................................. 6,684 2,845 Other—Net............................................................ 7 $1,801 Income Before lncomeTaxes............................................ 6,691 Federal and State Income Taxes .......................................... 3,522 Income of Consolidated Companies ....................................... 3,169 Share of Net Income of Cox Cable Communications, Inc ...................... 633 NetIncome ........................................................... $ 3,802 Per Share of Common Stock ............................................. $.64 $27,642 11,548 8,867 1,071 21,486 6,156 (300) 5,856 3,095 2,761 463 $ 3,224 $.55 Earnings per share for the period ended March 31 were based on the weighted average of common standing of 5,877,000 for 1977 and 5,861,000 for 1976. 141CRDnuuD BY JORM MICR+LAB CLOAR RAPIDS • DES MOINES i COX BROADCASTING CORPORATION COMPARATIVE CONSOLIDATED STATEMENT OF INCOME 000 Omitted Unaudited Operating Revenues .................................................... Expenses Operating ......................... .................................. Selling, general and administrative ...................................... Depreciation and amortization .......................................... Total............................................................ Income from Operations ................................................. Other-Net............................................................ Income Before lncome Taxes ............................................ Federal and State lncome Taxes .......................................... Income of Consolidated Companies........ 6 .............................. Share of Net Income of Cox Cable Communications, Inc... .......... . Net Income... 4 6.4 .......... Per Share of Common Stock.. . ...... 6 ....... Three Months Ended March 31 1977 1976 Increase $29,797 $27,642 8% 12,157 9,821 1,135 23,113 6,684 7 6,691 3,522 3,169 633 $ 3,802 $.64 11,548 8,867 1,071 21,486 6,156 (300) 5,856 3,095 2,761 463 $ 3,224 $.55 5% 11% 6% 0 8% 9% 14% 14% 15% 37% 18% Earnings per share for the period ended March 31 were based on the weighted average of common shares out- standing of 5,877,000 for 1977 and 5,861,000 for 1976. M100FIL141D BY JORM MICR+LAO (AO(<N RAPIDS • nES WINES CONDENSED CONSOLIDATED BALANCE SHEET 000 Omilled Unaudited Assets Cash and Marketable Securities ............. Receivables ............. Other ................... Total Current Assets... Plant and Equipment...... Investment in Cox Cable... Intangible Assets......... Other Assets ............. Total ................ Liabilities and Shareholders' Equity Payables and Accruals..... Income Taxes............ Other ................... Total Current Liabilities Long -Term Liabilities...... Shareholders' Equity...... Total ................ March 31 1977 1976 5 25,323 17,468 13.149 55,940 38,884 15,928 56,854 10,961 $178,567 $ 10,446 6,780 7.653 24,879 29,006 124,682 $178,567 $ 16,226 17,015 13,795 47,036 38,348 14,665 55,873 8,134 $164,056 $ 10,476 7,125 7,380 24,981 31,979 107,096 $164,056 DIVISIONS Broadcasting WSB TV -AM -FM. Atlanta; WHIO TV -AM -FM, Dayton; WSOC TV -AM -FM. Charlotte; WIOD and WAIA-FM. Miami; K VU -TV, San Francisco -Oakland; WIIC-TV. Pittsburgh; KFI and KOST-FM. Los Angeles; WLIF-FM, Baltimore; TeleRep and Christal (television and radio representation) Cable Television CATV services to more than 472,000 subscribers on 41 systems in 17 states and in Denmark. microwave services in Indiana and Illinois, pay television and multipoint distribution service (MDS) Services Fourteen auto auctions in 11 states; computer software packages and other data processing services for the broadcasting, cable television and trade publishing industries Publishing Business publications in the electronics and other industries Program Production Motion picture production and television syndication c®x Broadcasting 1601 West Peachtree Street, N.E. / Atlanta, Georgia 30309 u11... --- .......... .._ ... ............. .... .._ _....._. _.... INTERIM REPORT SEPTEMBER 30,1977 MI CROI ILMED by JU RM MICR+LAB [LOAN RAPIDS • DES MOIRES i TO OUR SHAREHOLDERS i Cox Broadcasting extended its record of increases with gains in both revenues and earnings for the third quarter of 1977. We're pleased to report that all divi- sions contributed to the gains. This was a particularly significant quarter, as finan- cial results for both the third quarter and nine months ended September 30,1977 are reported on a consoli- dated basis including Cox Cable Communications, Inc. Formerly a 56 per cent -owned affiliate. Cox Cable be- came a wholly-owned subsidiary of Cox Broadcasting July 22,1977. Comparative 1976 figures have been restated to include revenues, expenses and minority interest in earnings of Cox Cable. This report includes a restatement of previously published net income for the first and second quar- ters of 1977, reflecting the change in the method of accounting for investment tax credit generated by Cox Cable as of January 1,1977. Also included are pro forma net income amountsreflecting the effects on the Consolidated Statement of Income of the change in accounting and the merger if both had occurred as of January 1,1976. Nine month net income includes a non-recurring add-on of $1.7 million, or 29 cents per share. This ad- dition reflects the cumulative effect of the change to the "flow through" method of accounting as of Janu- ary 1,1977 for investment tax credits generated by Cox Cable. Broadcasting Broadcasting moved ahead with a 6 per cent gain in revenues over the 1976 July -September period, with television ahead 4 per cent and radio 16 per cent. Early in 1977. Cox anticipated softness in television national spot advertising and concentrated its efforts in developing local advertising. As a result, local TV revenues increased sufficiently in the third quarter over the same 1976 three months to overcome the lag in national spot advertising. Cox has been ahead of industry averages during 1977 in local spot adver- tising revenues. On the radio side, both local and national spot reve- nues showed significant gains. FM radio station WLIF, Baltimore, was included for the first time in the 1977 third quarter. Cox's broadcast division also includes national tele- vision and radio sales representation firms, both of which had increased revenues. Operating profits for the broadcasting division in- creased over last year's July -September quarter. Cable Television Cox Cable Communications. Inc. reported a 25 per cent gain in 1977 third quarter revenues to $12.1 mil- lion, compared with the year-ago period. Pre-tax income increased 29 per cent over the 1976 July - September period, for a total of $2.4 million. Continu- ing subscriber growth in both cable and pay television services, as well as rate increases in a number of sys- tems, accounted for the advancement. Operating results also included the 12,000 -subscriber Eureka, California system acquired in mid-July, 1977. Services Revenues and pre-tax income of Cox's automobile auctions were significantly higher than in the 1976 third quarter. The gains reflect a pickup in used car activity that began in the second half of the quarter, resulting in increases in both the number of cars registered for sale at the auctions and the percentage sold. Publishing Publishing continues to benefit from the healthier stateofthe electronics industry, which boostsadvertis- ing for the division's leading publications. Automobile pricing guides and industrial machinery publications also were notable contributors to the advancement over the 1976 July -September quarter. Program Production Revenues were up over the 1976 third period, as "Final Chapter Walking Tall" rounds out Cox's suc- cessful trilogy based on the life of Tennessee lawman Buford Pusser. Earnings also improved over the year- ago third period. -Mean Dog Blues" now is in produc- tion, with release scheduled for the first quarter of 1978. Dividend Increased For the fifth consecutive year, the Company has in- creased dividend payments. October 18 checks in- cluded a 2y2, cent increase, or 18 per cent, to 16% cents per share. Since 1973, dividends per share have risen more than 85 per cent. ` �M4VVl "Y""' "' " % J. LEONARD REINSCH. Chairman of the eoard �2V CLIFFORD M. KIRTLAND, JR President In ICI+.011 LMED BY JORM MICR+LAr3 CLDNi RAPIDS • DES MOINES CONDENSED CONSOLIDATED STATEMENT OF CHANGES IN FINANCIAL POSITION 000 Omitted $ 20,858 Receivables ............. Unaudited Nine Months Ended 19.176 September 30 62,230 Plant and Equipment...... 1976 Intangible Assets......... 1977 Restated(') Funds Provided Total ................ 5274,319 Operations ................. $29,259 $25,532 Long -Term Notes issued..... 17,700 17,510 Common Stock Issued in $274,319 Purchase of Minority Interest in Cox Cable...... 20,722 Other ..................... 1,675 (184) Total ................... 69,356 42,858 Funds Applied Additions to Plant and Equipment ............... 15,478 14,030 Purchase of Minority Interest in Cox Cable ............. 38,308 Other Additions to Intangible Assets ................... 6,887 2,179 Reduction of Long -Term Notes ................... 18,144 Dividends .................. 2,720 2,156 Other ..................... 3,074 (725) Total ................... 66,467 35,784 Increase in Working Capital .. 5 2,889 5 7,074 See notes to financial statements. 000 Omitted Unaudited CONDENSED CONSOLIDATED BALANCE SHEET COX BROADCASTING 000 Omitted 000 Omitted Unaudited Unaudited September 30 1976 1977 Restated 1) Assets Cash and Marketable Securities ............. $ 20,858 Receivables ............. 22,196 Other ................... 19.176 Total Current Assets... 62,230 Plant and Equipment...... 92,175 Intangible Assets......... 103,827 Other Assets ............. 16,087 Total ................ 5274,319 Liabilities and Shareholders' 1977 Equity Increase Payables and Accruals..... $ 16,098 Income Taxes............ 3,963 Other ................... 9.932 Total Current Liabilities 29,993 Long -Term Liabilities...... 79,031 Deferred Income Taxes.... 6,149 Minority Shareholders' 24% Interest in Subsidiaries.. 1,139 Shareholders' Equity...... 158,007 Total ................ $274,319 COX CABLE COMMUNICATIONS, INC. A wholly-owned consolidated subsidiary COMPARATIVE CONSOLIDATED STATEMENT OF INCOME FROM OPERATIONS Three Months Ended September 30 Amortization of Intangibles Arising from Merger 61 Income from Operations .................... $ 3,173 t` $2,627 21% $ 19,034 23,324 16,873 59,231 83,659 73,844 11,379 $228,113 $ 14,291 7,328 9,267 30,886 62,306 7,601 10,652 116,668 S228,113 Nine Months Ended September 30 1977 1977 1976 Increase Operating Revenues ....................... $12,059 $9,630 25% Operating Expenses ........................ 6,512 5,138 27% Depreciation and Amortization Before Merger . 2,313 1,865 24% Amortization of Intangibles Arising from Merger 61 Income from Operations .................... $ 3,173 t` $2,627 21% $ 19,034 23,324 16,873 59,231 83,659 73,844 11,379 $228,113 $ 14,291 7,328 9,267 30,886 62,306 7,601 10,652 116,668 S228,113 Nine Months Ended September 30 1977 1976 Increase $34,125 $27,508 24% 18,413 14,789 24% 6,544 5,388 21% 61 $ 9,107 S 7,331 24% M; CROf ILM10 BY JORM MICR+LAB CLDAR RAPIDS • DES MOINES Operating Revenues ..................... Expenses Operating ............................. Selling, general and administrative...... . Depreciation and amortization.......... . Total............................... Income from Operations .................. Other -Net ............................. Income Before Income Taxes .............. Federal and State Income Taxes........... Income Including Earnings of Cox Cable... . Minority Interest in Earnings of Cox Cable . . Income Before Cumulative Effect of Accounting Change .................... Cumulative Effect of Change in Accounting for Investment Tax Credits as of January 1,1977(1! ...................... Net Income ............................. Per Share of Common Stock: Income Before Cumulative Effect of Accounting Change12l ................ Cumulative Effect of Accounting Change(.4) Netlncome{z!......................... Pro Forma Amounts Assuming Accounting Change Had Been Applied Retroactively: Net income ......................... Net Income Per Share of Common Stock121........................... Assuming Accounting Change Had Been Applied Retroactively and Merger With Cox Cable Had Been Effective January 1.1976: Net Income ......................... Net Income Per Share of Common Stockfe'........................... UUNbULIDATED BALANCE SHEET September 30 1976 1977 Restated(" S 20,858 22,196 19.176 nt Assets... 62,230 1Pment ...... 92,175 ts......... 103,827 16,087 $274,319 ccruats...., $ 16,098 •••••••• 3,963 •.•••••• 9,932 t Liabilities 29,993 ilities...... 79,031 e Taxes.... 6,149 f alarles.. 1,139 ity...... 158,007 •••••••. $274,319 OPERATIONS S 19,034 23,324 16,873 59,231 83,659 73,844 11,379 $228,113 $ 14,291 7,328 9,267 30,886 62,306 7,601 10,652 116,668 $228,113 Nine Months Ended September 30 1977 1976 Increase $34,125 $27,508 24% 18,413 14,789 24% 6,544 5,388 21% 61 33,320 .................. Other -Net $ 9,107 $ 7,331 24% COX BROADCASTING CORPORATION COMPARE 000 Omitted Unaudited Three I Sef Operating Revenues 1977 I Expenses ..................... $45,220 Operating ............... Selling, general and administrative....... 15,744 Depreciation and amortization........... 14,025 Total............................... 3,551 Income from Operations 33,320 .................. Other -Net 11,900 ............................. Income Before Income Taxes 1,214 .............. Federal and State Income Taxes........... 10,686 Income Including Earnings of Cox Cable.... 5,362 Minority Interest in Earnings of Cox Cable 5,324 .. Income Before Cumulative Effect of (205) Accounting Change.......... ,. Cumulative Effect of Change in Accounting 5 119 for Investment Tax Credits as of January 1,1977!4! ...................... Net Income ............................. $ 5,119 Per Share of Common Stock: Income Before Cumulative Effect of Accounting Change(?1......... Cumulative Effect of Accounting Change(4! S.80 Netlncome1z! ......................... 5.8_0 Pro Forma Amounts Assuming Accounting Change Had Been Applied Retroactively: Net Income ......................... $5,119 Net Income Per Share of Common Stock'21........................... $.80 Assuming Accounting Change Had Been Applied Retroactively and Merger With Cox Cable Had Been Effective January 1, 1976: Net Income ......................... $5,185 Net Income Per Share of Common Stock!si ........................... $.78 W 141 caul 11.1•1E0 BY JURM MIC R4L AB (.LOAR RAPIDS • DES MOINES (continued) The effect of the consolidation of Cox Cable on op• erating revenues and the change in accounting for investment tax credits on the first and second quar. ters of 1977 is summarized as follows: Three Months Ended March 31, June 30, 1977 1977 Operating revenues, as originally reported.......... $29,797 $38,550 Consolidation of Cox Cable .. 10,659 11,132 Operating revenues, as restated $40,456 $49,682 Net income, as originally reported ................... S 3,802 S 7,384 Effect of change in accounting for investment tax credit... 123 100 Income before cumulative effect of accounting change 3,925 7,484 Cumulative effect at January 1, 1977 of accounting change 1,767 Net income, as restated....... S 5,692 $ 7,484 Per Share of Common Stock: Net income, as originally reported!'! ............... S.64 $1.25 Effect of accounting change'!. .02 _02 Income before cumulative effect of accounting change .66 1.27 Cumulative effect at January 1, 1977 of accounting change(b) .29 _ Net income, as restated...... S.95 $1.27 (a) Per share amounts for the periods ended March 31 and June 30,1977 were based on the weighted average of common shares outstanding of 5,877,000 and 5,880,000, respectively. (b) Per share amount based on weighted average of common shares outstanding for the nine months ended September 30,1977 of 6,043,000. COX BROADCASTING CORPORATION COMPARATIVE CONSOLIDATED STATEMENT OF INCOME 000 Omitted Unaudited Operating Revenues ..................... Expenses Operating ............................. Selling, general and administrative....... Depreciation and amortization.......... . Total............................... Income from Operations .................. Other -Net ............................. Income Before Income Taxes .............. Federal and State Income Taxes.......... . Income Including Earnings of Cox Cable.... Minority Interest in Earnings of Cox Cable .. Income Before Cumulative Effect of Accounting Change .................... Cumulative Effect of Change in Accounting for Investment Tax Credits as of January 1,197714! ...................... Net income ............................. Per Share of Common Stock: Income Before Cumulative Effect of Accounting Change? ................ Cumulative Effect of Accounting Change(41 Netlncom0!......................... Pro Forma Amounts Assuming Accounting Change Had Been Applied Retroactively: Net Income ......................... Net Income Per Share of Common Stock!z!........................... Assuming Accounting Change Had Been Applied Retroactively and Merger With Cox Cable Had Been Effective January 1,1976: Net Income ......................... Net Income Per Share of Common Stock9........................... r. - Three Months Ended Nine Months Ended $2.73 September 30 S.78 1.67 September 30 12.27 S.80 1976 $3.02 _ $2.41 1976 $4,226 1977 Restated(1)Increase 1977 Restated(UIncrease $2.73 545.220 $39.640 14% S 135.359 S122,184 11% 15,744 13,941 13°0 45,330 42,083 8% 14,025 12,525 12% 41,517 37,250 11% 3,551 2,950 20% 10,073 8,629 17% 33.320 29,416 13% 96,920 87,962 10% 11,900 10,224 16% 38,439 34,222 12% 1,214 1.077 2,701 2,774 10,686 9,147 17% 35,738 31,448 14% 5.362 4,619 16% 17,782 16,119 10% 5,324 4,528 17% 17,956 15,329 17% (205) (404) (1,428) (1,166) 5,119 4,124 24% 16,528 14,163 17% 1.767 T5.119 $ 4,124 24% $ 18,295 $ 14,163 29% $.80 S.70 $2.73 52.41 S.78 1.67 29 12.27 S.80 $.70 $3.02 _ $2.41 $5.119 $4,226 $16.528 $14,469 S.80 $.72 $2.73 S2.46 $5.185 14,423 $17.241 $15,012 S.78 1.67 12.61 12.27 i MICROFILMED DY JORM MICR+L.A6 (A.DAR RAPIDS • DES MOINES NOTES TO FINANCIAL STATEMENTS (1) The merger with Cox Cable Communications, Inc. was completed effective July 22,1977. The Company issued 722,131 shares of common stock and $17 mil- lion in cash in exchange for the 44% minority interest in Cox Cable. The transaction was accounted for as a purchase of the minority interest in Cox Cable, and the financial statements for periods prior to the merger have been restated to include revenues, expenses and minority interest in earnings of Cox Cable as a consolidated subsidiary. (2) Per share amounts for the periods ended Septem- ber 30,1977 were based on the weighted average of common shares outstanding of 6,366,000 and 6,043,000 respectively, and 5,866,000 and 5,863,000 for the periods ended September 30,1976. (3) Per share amounts for the periods ended Septem- ber 30,1977 were based on the weighted average of common shares outstanding of 6,602,000 and 6,601,000 respectively, and 6,588,000 and 6,585,000 for the periods ended September 30,1976, which in- clude 722,000 shares issued in connection with the merger. (4) In connection with the merger, Cox Cable changed its method of accounting for investment tax credits from the "deferral" method to the "flow-through" method which is used by all other consolidated sub- sidiaries of the Company. The Company believes that it is preferable to account for investment tax credits of all consolidated companies using the same method, that most publicly -held companies in the CAN indus- try use the "flow-through" method, and that in the circumstances, the "flow-through" method will more accurately report the income effect of its plant and equipment investment decisions. The effect of the change on the three months ended September 30,1977 was to increase net income $172,000 ($.03 per share): the effect of the change on the nine months ended September 30,1977 was to increase income before cumulative effect of account- ing change $395,000 ($.06 per share). (continued) COX CABLE COUMUNWATIONS, INC. AND RESTRTCTED SUBSIDIAP,II:S I CONSOLIDATED STATEIENT OF INCOME FOR THE NINE MONTHS ENDED SEPTEIBER 30, 1977 A11D 1976 — (UNAUDITED) i Operating Revenues. Expenses: Technical....... Selling, general and administrative....... Depreciation...... Amortization of intangible assets ............... Amortization of deferred system costs.......... Total .......................... Income From Operations ........................... Other Income (Expense): Interest expense....... Interest capitalized..... Interest income........ Other — net....... Total ........................... Income Before Income Taxes ....................... Federal and State Income Taxes: Current...... Deferred ............................. Total ........................... Income Before Cumulative Effect of Accounting Change......., ............. Cumulative Effect on Prior Years of Change in Accounting for Investment Tax Credits.,,, . ........... Net Income....., MiCROIILNCD BY JURM MICR+LAB CLDAR RAPIDS • DES MOINES Nine Months Ended September 30 1977 1976 $34,124,758 6,881,993 11,531,020 5,489,482 612,060 _503,514 25,018,069 9,106,689 (2,487,571) 52,102 57,499 99,364 (2,278,606) 6,828,083 1,479,000 1,214,000 _2,693,000 4,135,083 3,122,246 $_7,257,329 $27,507,778 5,366,020 9,421,497 4,516,610 487,965 384,191 20,176,283 7,331,495 (2,228,345) 73,784 I 50,079 —__(4_L522) I (2,109,004) 5,222,491 948,000 1,615,000 2,563,000 2,654,491 $ 2,654 491 COR CABLE COPPIUNICATIONS, INC. AND RESTRICTED SUBSIDIARIES CONSOLIDATED BALANCE SHEET September 30, 1977 and 1976 (UNAUDITED) ASSETS CURRENT ASSETS Cash............................................... Marketable securities .............................. Accounts receivable: Trade ............................................ Allowance for doubtful accounts .................. Other ............................................ Refundable income tax .............................. Materials and supplies ............................. Other .............................................. Total current assets ............. PLANT AND EQUIPMENT - AT COST Land and land improvements ......................... Buildings .......................................... Plant and system equipment ......................... Total ......................................... Less accumulated depreciation ...................... Total ......................................... Construction in progress ........................... Plant and equipment - net........ INTANGIBLE AND OTHER ASSETS `Excess of cost of business acquired over values assigned to net tangible assets received - net .............................. Investment in Anton Petersen A/S - at equity....... Deferred system costs - at cost less amortization.. Other .............................................. Total intangible and other assets 1977 $ 1,174,541 350,000 1,544,344 (321,597) 288,315 76,128 2,706,999 1.017.228 6,835,958 1,140,361 2,385,336 82,389,424 85,915,121 (35,744,030) 50,171,091 2,307,968 52,479,059 43,576,400 1,555,397 2,511,221 271.993 47,915,011 TOTAL ............. $107,230,028 PICNOI 11.1410 BY JORM NAICR�LAS CLOAR RAPIDS . 0[S MOINES 1976 I $ 2,148,775 1,897,592 (192,062) 237,679 76,128 1,802,503 1.028.115 6,998,730 1,021,072 1,921,768 67,253,976 70,196,816 (28,080,515) 42,116,301 2,262,333 44,378,634 16,655,128 1,235,264 2,061,334 291.984 20,243,710 $71,621,074 COX CABLE CLIMMUNTCATTONS, TNC. AND RESTRICTED SUBSIDIARIES CONSOLIDATED BALANCE SHEET September 30, 1917 and 1976 (UNAUDITED) LIABILITIES AND SHAREHOLDERS' EOUITY CURRENT LIABILITIES 1977 1976 Notes payable due within one year ................. Accounts payable: $ 20,029 $ 498,586 Trade..... ....................... ............... Other 817 009 87 787 ......................................... Federal income 40,624 37,404 tax ............. ••••••••••••••••••• Accrued interest 958,121 974,650 .................................. Customer deposits and advance 953,015 886,319 payments............ Accrued liabilities: 1,718,140 1,706,345 Taxes other than federal income ................. 1,083,532 811,305 Salaries, wages and commissions ................. 95,204 66,114 Other ........................................... 920,795 772,044 Total current liabilities....... 6,606,469 6,4402554 LONG-TERM DEBT ...................................... 37,413,816 34,484,716 DEFERRED INCOME TAXES ............................... 6,148.585 7,601,122 MINORITY INTEREST IN SUBSIDIARIES ................... 1,062,476 6081414 SHAREHOLDERS' EQUITY Common stock: Authorized 1,000 shares of $1 par value; outstanding 1,000 ....................... 1,000 Authorized 5,000,000 shares of $1 par value; outstanding 3,566,225 ................... _. Additional paid-in.capital 3,566,225 ........................ Retained earnings 43,525,105 5,697,716 ................................. 12,472,577 13,222,327 Total shareholders' equity...... 55,998,682 22,486,268 TOTAL ............... $107,230,028 $71,621.074 i NICROf ILMED BY JORM MICR+LA6 ELOAR RAPIDS • DES MOINES ..... ..... .... . ............. ISMANN ... . ..... . ..... ..... .... . . ....... ...... ..... ..... .... . it Alp A V 0 1;111" 1-Z and HIGHLIGHTS Operating revenues recorded a growth of 96% over the past five years—to $130,090,075—show- ingan 18% increase for 1976. Net income increased 142% over the past five years—to $19,758,960—posting a 38% increase for 1976. Annual gains in both operating revenues and net income were reported over the past five years Net income per common share has increased 140% over the past five years—reaching $3.36 pershare in 1976. This represents an annual compounded growth rate of over 19%. Return on shareholders' equityaveraged 14% for the 5 -year period, with 1976 at 16%. Since Cox became a publicly -held company in 1964, earnings paid out in dividends ranged from 15% to 26% annually. Dividends paid have increased the past four consecutive years, with per share annual dividends rising from 30C to 550 effective with the quarterly dividend payment in October 1976. Shareholders' equity increased to $121,631,490, a 16% increase for 1976, and a 93% increase for the five-year period. Long-term notes payable decre: ^ed to $25,380,135 at the end of 1976. The ratio of long-term notes payable to total notes arequity was 17%. 141 CRDf ILMED BY JURM MICR+LA9 CLDAR RAPIDS • DES MINES 1 2 TO OUR SHAREHOLDERS, EMPLOYEES, AND CUSTOMERS For the year 1976, financial results well exceeded not only 1975, but also our own forecasts made before the year began. A surprising demand for advertising time developed late in 1975, and the momentum carried forward into the first quarter of 1976. with broadcast advertising gains of 24% being reported. Stations react to demand with higher rates; at the same time advertisers increase their budgets and start buying earlier. Adding to the surge in demand was the summer Olympics, as well as the Bicen- tennial programming throughout the year. We hope television viewers would agree as to the general excellence of the Bicenten- nial programming in a year when our country needed an uplift in spirit. Broadcasting business continued to post strong year-to-year gains as the overall economy headed upward from the reces- sion. Political advertising added to the demand as the year progressed. All in all. the 28% increase in broadcast revenues for the year placed your Company on a new plateau of earnings on which we will con- W Mr. Chambers: Mr. Kirtland tinue to build. scribers of 10.4% and the emerging of pay Other divisions of the Company made cable and MDS (Multipoint Distribution important contributions to our earnings Service) as significant operating functions expansion, particularly the auto auction of that company. Expansion in newly fran- division, which had a strong first half of the chised areas, including Roanoke and the year. Auction activity began to level off in Tidewater area of Virginia, plus increased the third quarter, beginning to reflect the acceptance of pay cable service give lower levels of new car production for the promise for a continuing favorable earnings past two years, as well as the effect of more trend, stringent enforcement of the Federal Odom- During 1976, Cox Data Services' develop- eter Law. Somewhat slower annual growth is ment of its two major product lines—mini- anticipated for 1977. computer systems for broadcasting stations The publishing division began a turn- and batch processing using a central data around from the poor year experienced in base for cable TV systems—resulted in a 1975, when the electronics industry, in deficit from operations. We are hopeful that which we publish, was hard hit by the reces- this is an investment which will begin to sion. Management changes and a slowly pay off in 1977. strengthening market for electronics adver- A number of topics involving the broadcast tising in 1976 resulted in the beginning of industry were highlighted during the year. the turn -around, which should continue at One major topic was the subject of violence a faster pace in 1977. in TV programming. Another was the prob- The program production division's record lem of unsupported advertising claims in for 1976 was well below the previous year's commercials, as well as the subtle topic of results, reflecting the unpredictability of commercials being in good laste. All of our acceptance of new movies. Products re- stations are members of the National Asso- leased in prior years were the mainstay of ciation of Broadcasters Code, which sets the division's operations, while "Special forth guidelines in both areas. We have Delivery;' released during the year, proved representation on that Code Board, and its unsuccessful. Production schedules call for activities are further highlighted in the two or three new features to be produced broadcasting section of this report. in 1977, with "Final Chapter Walking Tall;' Another broadcasting area under intense on which filming already has been com- discussion during the year was the expansion pleted. to be released in June. of network news shows in the early evening Cox Cable Communications posted from 1/2 hour to 1 hour, or possibly 45 another substantial increase in its operating minutes. While as a company we favor ex - results, with a growth in basic CATV sub- pansion of network news, it was our position re; Cf!01 It rf.n By JORM MICR+LAD ([,)AR "ANDS • Drs I40114CS I I I I I N 11 fl I it 1:1 I fl 9W L W J � J 61 Ing of pay Pg functions newly fran- ke and the increased earnings develop - sting stations entral data utied in a hopeful that I begin to nIhe broadcast the year. ct of violence as the prob- claims in tla topic of e. Ail of our tional Asso- I sets e have oard, and its d in the der- er intense the expansion arly evening sibly 45 e favor ex - our position W 09 that such expansion should be limited to the time presently being programmed by the network, and should not further encroach on the time programmed locally by our stations. Late in the year all three networks shelved plans for expansion of network news into local time periods. The year brought forth a new copyright law under which cable television will be required to pay a small percentage of its revenues for programs brought in from distant cities. We had long advocated that reasonable copyright fees were in order. Also, late in the year, the Supreme Court overturned the fee system of the Federal Communications Commission under which stations licensed by the FCC paid annual license fees, as well as transfer fees, upon acquisition or disposition of a station. Your Company has filed refund claims for fees already paid. In March, 1976, a petition to deny the renewal of our licenses to operate WSB TV - AM -FM in Atlanta was filed with the Federal Communications Commission. Based on the long record of service to the public by all three stations, we believe that the licenses will be renewed in due course. During the year we completed a study of the future of FM radio broadcasting and concluded that the prospects for that medium are indeed bright. As a result, we recently have announced acquisitions, subject to FCC approval, of FM stations in Baltimore, at a price of $3.9 million cash, and Philadelphia, at a price of $4.2 million On February 23,1977, the Board of Directors of Cox Broadcasting announced that an agreement in principle hadbeen reached with representatives of Cox Cable Communications, Inc. on a proposal to merge the two companies. Under the proposal, stockholders of Cox Cable would receive $10.83 in cash and.43 of a share of Cox Broadcasting Corporation common stock for each share of Cox Cable Communications stock held. Based on Cox Broadcasting's closing price of S30.63 on Tuesday, February 22,1977, the total value to be received for each share of Cox Cable would be 524. On February 25,1977, Cox Cable announced that its Board of Directors had approved the agreement in principle for the merger. cash; this brings us to our limit of seven FM stations allowed by FCC rules. In accordance with our policy of main- taining a reasonable payout of earnings, in September the Board approved an increase in the quarterly dividend rate to 13Y. cents per share, effective with the payment made October 15th. In June, we were pleased to welcome Mr. Ben Love as a director of the Company. Mr. Love is chairman of Texas Commerce Bancshares in Houston. At year end, Mr. Ernie Adams retired as Vice President, Engineering, after having completed 42 years of service. In this report last year, we detailed the results of a study entitled "Cox Looks at the Future:' which indicated that the next 10 years look encouraging for both the TV and cable industries. This year just ended began to bear out those predictions, and we are confident that 1977 will continue this favorable trend. A big thank you to our stockholders, our employes, and our friends for your support in 1976. ROBERT W, CHAMBERS Chairman of the Board e,�H 2?7 � CLIFFORD M. KIRTLAND. JR. President and Chief Executive Officer The proposal is subject to approval of a definitive merger agreement by directors and shareholders of both companies. For the merger to be approved, a favorable vote by a majority of the Cox Cable shares voted by stockholders other than Cox Broadcasting Corporation would be necessary. Cox Broadcasting presently owns 56% of the shares of Cox Cable. Cox Broadcast- ing shares are traded on the New York Stock Exchange and Cox Cable on the American Stock Exchange. Cox Broadcasting's annual meeting of shareholders—previously announced for March 16,1977—was postponed. Share- holders will receive notices of the re- scheduled meeting, expected to be held late in the second quarter. 11: CROr ILFIED BY JURM MICR+LA9 (IOM RAPIDS • DES 110114ES 3 4 1976 HIGHLIGHTS For The Year°7° 1976 1975 Increase (Decrease) Revenues ........................... $130,090,075 $110,246,028 18% Income Before Taxes ................. 36,843,765 26,278,902 40 Income Taxes ........................ 19,170,000 13,576,000 41 Income of Consolidated Companies..... 17,673,765 12,702,902 39 Share of Net Income of REVENUES Cox Cable Communications, Inc....... 2,085,195 1,601,588 30 Net Income .......................... 19,758,960 14,304,490 38 Net Income Per Common Share........ $3.36 $2.45 37 Depreciation and Amortization ......... 4,309,528 3,814,006 13 At End of Year 4,124 3,157 .70 .54 Fourth Quarter.... 35,067 30,459 Net Current Assets ................... $ 29,335,744 $ 20,254,418 45 Long -Term Notes Payable ............. 25,380,135 28,002,828 (9) Shareholders' Equity .................. 121,631,490 104,451,967 16 Number of Common Shares Outstanding 5,875,062 5,857,178 Quarterly Comparison (dollars in thousands except per share amounts) REVENUES INCOME TAXES NETINCOME PER SHARE 1976 1975 1976 1975 1976 1975 1976 1975 First Quarter...... S 27,642 $ 22,825 S 3,095 $ 1,985 S 3,224 $ 2,192 $ .55 $ .38 Second Quarter... 37,250 30,292 6,757 4,571 6,815 4,560 1.16 .78 Third Quarter..... 30,131 26,670 3,704 2,902 4,124 3,157 .70 .54 Fourth Quarter.... 35,067 30,459 5,614 4,118 5,596 4,395 .95 .75 Total ............. $130,090 $110,246 $19,170 513,576 $19,759 $14,304 $3.36 52.45 M ICft01IL1.4ED BY JORM MICR+LAB CL0f1R RAPIDS • DES MOIRES 11 BROADCASTING For broadcasting. 1976 was the best year in history financially—both for the industry and our Company. Industry projections for the upcoming year are that revenues and profits will again increase but not at the same levels of the banner year of 1976. Among the factors influencing the industry's and our optimism for 1977 are: the economy is expected to remain stable. .. networks report their advertising space is virtually sold for the first three quarters . . TV and radio are getting a larger percentage of major retailers' advertising budgets than in recent years ... newspaper rates are escalating sharply at the same time stations are increasingly using electronic cameras and other techniques to lower the cost of television commercial production. The vitality of broadcast advertising is based on the fact that television viewing and radio listening are at all-time highs. More than 200 million Americans spend more time with radio and TV than any other form of daily activity except sleeping and working. In fact, of time spent with all media (newspapers, magazines. movies and others). 88% is devoted to television and radio. Television is the #1 news medium and, with the expansion of news programming and technical capabilities. should remain so. The special report on FM radio which con- cludes this section shows that medium to be healthy and growing, while AM radio con- tinues to be vital. Yet critics are numerous. particularly concerning programming and advertising. There are a number of social factors which are a base from which critics and activists launch their programs for change—factors which broadcasters use as indicators of audienceswants and needs. Among these are: • The growth of minorities and increasing awareness of ethnic backgrounds; • The ascending level of education, which is influencing a new morality and set of polit- ical values; • Increasing sophistication among the public about law and government regulation; • Rapid growth of critics, particularly linking programming and the behavior of young people. The bulk of the criticism is aimed at television, which, ironically, leads to some positive conclusions. Television is the most highly visible of all media, and, as such, is the choice target of criticism. The fact that people are concerned demonstrates the importance of TV in their lives. ., P.n I I N! U !)5' JURM MICR(LAB i, I i I �'P!0', . Ili`. 510:9[% r: lj U Idio which con- iat medium to be AM radio con - particularly id advertising. 11 factors which s and activists indicators of s. Among these and increasing rounds; ducation, which is and set of polit- among the :ularly linking of young aimed at leads to some ;ion is the most id, as such, is i. The fact that nstrates the I fI Research shows that television viewing will continue to rise, and broadcasters want the medium to represent high standards and ideals. The tremendous impact of broadcasting has created a deep concern among not only special interest groups but also many parents. the government, social and behavioral scientists, advertisers, and others. This concern has resulted in Cox Broad- casting's making a self-imposed commitment to provide responsible broadcast services— especially as applied to programs that deal with controversial issues and with the whole range of inter -personal relationships. Cox Broadcasting has a special depart- ment. Broadcast Standards and Practices. which works with each of our stations in determining the acceptability of program and commercial material scheduled to be broadcast. Broadcast Standards and Prac- tices is involved in a constant evaluation of material that goes on the air to be sure it meets the standards set by the Radio and Television Codes of the National Association of Broadcasters, to which we subscribe, and by Federal Communications Commission regulations. In addition to these standards set up by industry groups, all broadcast material must comply with the internal policies established by Cox Broadcasting Corporation. The Board of Directors of the Code Authority of the National Association of Broadcasters is comprised of representa- tives of each of the networks, as well as independent and network affiliated stations. The Television Board was established in 1952. and the Radio Code Board dates to 1937. A Cox Broadcasting executive is one of nine members of the Television Board, while a second one represents the Company on the 11 -member Radio Board. The Code Boards not only provide a system of self-regulation for the industry, but also offer an additional channel through which the audience, advertiser, producer and broadcaster can express their sugges- tions and criticisms. Any individual or group representative can appear before the board. Hundreds of subjects are presented to the board in person or in writing in rela- tion to the standards set for advertising and programming. Cox Broadcasting constantly evaluates the tastes, needs, and desires of its audience to provide a basis for determining future direction. New programming forms are developing, and the trend is for more long - form specials, sports, special events, and 11:0P(11 RMCo BY JORM MICR¢LAG H .)AN PAPIOS • DES Mot NCS There will be continuing interest in news and information. Management of all Cox stations know that for their stations to excel, their news operations must be superior. Each stations goal is to be the best news broadcaster in the market through strong communication. good journalism and leader- ship in using the industry's technical advances A recent report by the Federal Communi- cations Commission shows that, as a group. Cox television stations devote more time to local news during prime time hours (6-11 P . m.) than 12 of 13 other major group broadcasters. During 1976, we continued to demonstrate news commitment and innovation. WSOC Radio (Charlotte) changed to an all -news format. and audience reception has been rewarding. KTVU (TV—San Francisco - Oakland), one of the nation's leading inde- pendents, expanded prime -time news to seven nights a week. a creditable move for a station not affiliated with a network. WHIG -TV (Dayton) introduced its own com- puterized election returns to local viewers. a service WSB-TV (Atlanta) has offered for several elections. WSB Radio received 36 news and public service awards, including four national honors. And all Cox stations increased, over 1975. the amount of time devoted to news programming, At each Cox television station, over the Past Iwo years. we have asked our audience how we can improve our news service. Our research looks beyond the surface of pro- gram cosmetics. When a Cox newscaster goes into a home on television or radio, we want our hosts to have confidence in that person—to feel they want to invite him or her back. Our stations are continuing to build up continuity and professionalism in their news staffs. which strengthens their programs. Our news staffs spend considerable time finding out what is happening in the nation and the world .. what their competition is doing .what changes affect their news approach. At our stations we communicate, not just report. Research helps keep us in touch with audiences' needs and preferences. as well as makes us aware of our competition. All Cox stations use an independent consulting service. in addition to the Company's own research department. Research shows which topics are of particular concern, and our staffs use that information to make news more valuable to the people we reach. .)(,)RM MICR40LA13 -+w of time tion, over the ed our audience ws service. Our urface of pro - x newscaster ion or radio, onfidence in that invite him or to build up i in their news siderable time g in the nation ompeIit10n is I their news communicate, htouch with rences, as well mpetition. All ,dent consulting Smpany's own 'Ich shows which rn,and our make news we reach. E. r, �3 FIs f IJ 111 I18 Broadcast stations have a big voice in the community. Our stations' news departments actively are working to make their commu- nities better. One example is WSB-TV's "Operation Education:' a year-long campaign to improve public education—one of Atlanta's top three problems, according to community ascertainments. In Charlotte, WSOC-TV jarred some viewers with a mini -documentary about transvestite clubs in the city, one of many subjects that have impact on the quality of life. In 1976. Cox TV stations averaged more than 90 hours a month devoted to locally - produced programming (entertainment. children's, public affairs, news and others), of which more than 55 hours were news - oriented. Television and radio news is going to benefit from technology that is moving toward miniaturization and improved quality. Video tape is expected to surpass film for tele- vision production, and cameras are getting smaller but better. However. 16mm film still will have an important role in Cox TV stations' operations for the foreseeable future. The use of video tape generally results in lower cost of production, equipment, pro- cessinq and storappamnnn nfho. ��......... ,.� stations can expand their production of local commercials, helping boost the growth of retail advertising. Broadcasting is a competitive business by any measurement. The networks' ratings race this year demonstrates that fact, with ABC getting into the #1 position after being #3 for years. We feel there are three fine networks that will be changing positions frequently and with close ratings numbers. That factor—plus the good balance that exists between network and station pro- gramming—means that network positions will not necessarily have a negative effect on our stations. Three of our TV stations are NBC affiliates (Atlanta, Pittsburgh and Charlotte); the Dayton station is CBS, and our independent station serves Oakland - San Francisco. We believe strongly that the success of our stations is in direct ratio to the stations' constructive involvement in their commu- nities and to their ability to adapt to and capitalize on changing life styles. With the Positions we've established in our markets, as well as our alertness to changing publics, we are confident of a solid future in broad- casting. 14:01111 10-11-9 BY DORM MICROLAS fIJNt PANDS • Pf5 MINES 10 COX LOOKS AT FM RADIO: PAST, PRESENT AND FUTURE In the fall of 1976. Cox released a com- prehensive study entitled COX LOOKS AT FM RADIO: PAST, PRESENT AND FUTURE. The report concludes that, after much delay over the years. FM now is ready to approach its rightful place as a mature member of the broadcasting industry. Specifically, FM stations as a group will equal or exceed the cash flow of all AM stations by 1981, based on the significant rise in FM's share of audience. In fact, in terms of growth over the next five years. FM radio far will exceed any other form of mass communications. according to the report. Cox is well positioned to participate in FM's growth. In June. 1976, we acquired KOST-FM, Los Angeles, from McLendon Pacific Corporation for 32.2 million in cash and notes. WLIF, the Fk,l facility we agreed in December to acquire, is Baltimore's #1 FM station and the #2 station overall in audience ratings, according to Arbitron Radio's latest report, October -November 1976. The same report shows that WWSH, which we agreed early in 1977 to purchase, is the #1 FM station and the #3 station overall in Philadelphia. Both are subject to approval by the Federal Communications Commission. The COX LOOKS AT FM RADIO study was prompted by an earlier report, COX LOOKS AT THE FUTURE. The 1975 study—which projected the next 10 years for advertising, broadcasting and cable television—had some intriguing results concerning FM radio. COX LOOKS AT FM RADIO ascertains the current state of the FM portion of the radio industry ... evaluates the major factors leading to the development of FM ... and projects future trends. Emphasis was put on the top 40 markets, and the study in- cluded some analysis of the total radio industry. Research, which took eight months to complete, was conducted by the corporate development and research departments of Cox Broadcasting. A pioneer in applying computer technology to our industry. Cox used the resources of a subsidiary, Cox Data Services, to prepare projections. For copies of COX LOOKS AT FM RADIO or COX LOOKS AT THE FUTURE, contact the communications department at Corpo- rate headquarters. ALL FM STATIONS: NET REVENUES (Millions) $937.9 - "Iu 1978 1981 ALL FM STATIONS: CASH FLOW (Millions) Income after lazes plus depreciation and amortization $87.1 1.11 Wd 1981 u:CPMI IUILD BY JORM MICR#LAB CI1AR "APIDS • OES 1101NE5 I JTURE I I m I I 12 AUTOMOBILE AUCTION SERVICES Cox Broadcasting was attracted to the wholesale auto auction business in 1968 because it is service-oriented ... has good growth and profit potential ... and has the ability to expand geographically. The sig- nificance of these factors was demonstrated in 1976 as auto auctions—the primary com- ponent of the services division—again made a substantial contribution to consolidated revenues and pre-tax earnings. Four Cox auctions added an additional selling lane to their facilities during 1976, and the Company expanded the division in March with the opening of our 14th auction, located in the huge Los Angeles market. Our auctions provide facilities and services through which dealers and other wholesalers buy and sell used cars to balance their inventories and to respond quickly to chang- ing market conditions. Auction revenues are derived from fees collected for register- ing each car for a sale, for selling a car and for carrying out procedures involved in transferring car ownership. Much of the growth in this division in 1976 came from increases in fees charged by the auctions and the two California auctions which joined the Cox group in mid -1975 and early 1976. The strength of our auctions' success depends on numerous factors, including general economic conditions, the total num- ber of cars on the road, number of new cars sold and legislation affecting the automobile industry, among others. The rate of growth appears to have temporarily leveled off from recent years, because fewer new cars manu- factured and sold the past two years, in addition to stricter enforcement of the Federal Odometer Law, have resulted in a smaller wholesale used car market. AUTOMOBILE AUCTIONS CARS REGISTERED{ CARS SOLD(® Thousands 4552 412 F 347 356 366 1972 1973 1974 1975 1976 11 11 12 13 14 Number or Auctions Owned Automobile auctions are an integral part of the complex structure of automotive marketing, and we have confidence in the long-range viability of the business. There are approximately 200 auctions in the United States, handling nearly 2.5 million used cars annually. New car production for 1977 is projected at 10.5 million, compared with 8 million in 1975, providing an expanded used car market in subsequent years. We will continue to seek acquisitions to expand this division. BUSINESS PUBLISHING The theme in business publishing for 1976 was "rebuilding;' as the division began to come out of a severe slump the year before. The most beneficial factor in the modest turnaround was the firming up of the electronics industry as the general economy improved, which stimulated advertising for our major publications. In addition, improve- ment of certain electronics publications editorially and graphically, as well as the strengthening of their sales forces, made us stronger competitors. We nurtured several new publications during 1976, which reduce earnings as they establish themselves in the market place, but which also offer potential for success. Lens, Corporate Systems and Electronics Retailing—serving photographers, readers in the adm in istrative services field, and mer- chandisers of various electronics products, respectively—were introduced in 1975. Travel Master, which made its debut in 1976 as a service primarily for travel agents, is a directory of hotels. motels and resorts world- wide. Among Travel Master's many features is the Mobil Travel Guide, well known rating system of travel facilities. Over the past decade, the division has benefited from its mix of publications. Over- all, in 1976, publications other than those in the electronics field had a good year, with some showing significant increases. As we look ahead, we will continue to search out specialized publications in non- consumer areas, as we feel the business Publications industry has a healthy future. [AICRnI ILMED 0Y JORM MICR+LAB GUAR RAPIDS • DCS 110114CS riq II! M I'! I'M 11 in After riding a c five years, the pi had a substantial A new movie refs "Special Deliver' office, at the vious years' succ Movie producti dictable business tastes of the mov whom are 15-25 degree of risk. Curbing the rig are enough mark for us to expect t Cox Data Servi ') in 1976 of its total i 1 functions for a tel I 12 AUTOMOBILE AUCTION SERVICES Cox Broadcasting was attracted to the wholesale auto auction business in 1968 because it is service-oriented ... has good growth and profit potential ... and has the ability to expand geographically. The sig- nificance of these factors was demonstrated in 1976 as auto auctions—the primary com- ponent of the services division—again made a substantial contribution to consolidated revenues and pre-tax earnings. Four Cox auctions added an additional selling lane to their facilities during 1976, and the Company expanded the division in March with the opening of our 14th auction, located in the huge Los Angeles market. Our auctions provide facilities and services through which dealers and other wholesalers buy and sell used cars to balance their inventories and to respond quickly to chang- ing market conditions. Auction revenues are derived from fees collected for register- ing each car for a sale, for selling a car and for carrying out procedures involved in transferring car ownership. Much of the growth in this division in 1976 came from increases in fees charged by the auctions and the two California auctions which joined the Cox group in mid -1975 and early 1976. The strength of our auctions' success depends on numerous factors, including general economic conditions, the total num- ber of cars on the road, number of new cars sold and legislation affecting the automobile industry, among others. The rate of growth appears to have temporarily leveled off from recent years, because fewer new cars manu- factured and sold the past two years, in addition to stricter enforcement of the Federal Odometer Law, have resulted in a smaller wholesale used car market. AUTOMOBILE AUCTIONS CARS REGISTERED{ CARS SOLD(® Thousands 4552 412 F 347 356 366 1972 1973 1974 1975 1976 11 11 12 13 14 Number or Auctions Owned Automobile auctions are an integral part of the complex structure of automotive marketing, and we have confidence in the long-range viability of the business. There are approximately 200 auctions in the United States, handling nearly 2.5 million used cars annually. New car production for 1977 is projected at 10.5 million, compared with 8 million in 1975, providing an expanded used car market in subsequent years. We will continue to seek acquisitions to expand this division. BUSINESS PUBLISHING The theme in business publishing for 1976 was "rebuilding;' as the division began to come out of a severe slump the year before. The most beneficial factor in the modest turnaround was the firming up of the electronics industry as the general economy improved, which stimulated advertising for our major publications. In addition, improve- ment of certain electronics publications editorially and graphically, as well as the strengthening of their sales forces, made us stronger competitors. We nurtured several new publications during 1976, which reduce earnings as they establish themselves in the market place, but which also offer potential for success. Lens, Corporate Systems and Electronics Retailing—serving photographers, readers in the adm in istrative services field, and mer- chandisers of various electronics products, respectively—were introduced in 1975. Travel Master, which made its debut in 1976 as a service primarily for travel agents, is a directory of hotels. motels and resorts world- wide. Among Travel Master's many features is the Mobil Travel Guide, well known rating system of travel facilities. Over the past decade, the division has benefited from its mix of publications. Over- all, in 1976, publications other than those in the electronics field had a good year, with some showing significant increases. As we look ahead, we will continue to search out specialized publications in non- consumer areas, as we feel the business Publications industry has a healthy future. [AICRnI ILMED 0Y JORM MICR+LAB GUAR RAPIDS • DCS 110114CS riq II! M I'! I'M 11 in After riding a c five years, the pi had a substantial A new movie refs "Special Deliver' office, at the vious years' succ Movie producti dictable business tastes of the mov whom are 15-25 degree of risk. Curbing the rig are enough mark for us to expect t Cox Data Servi ') in 1976 of its total E9 11 JE V9 V J Bp im Cox Cable Com per cent -owned of sistent record of belief that both ca casting can be eco complementary. V ical advance that Position among th extension of a corr tion services, and profile in cable tel The record to da Cox Cable again a and earnings in 19 goal of a minimum growth rate in earls realistic. Our aff ilia 427,000 subscribe 17 states and Den nation's largest cab system, which pe 1 functions for a tel been added and r (tf sary to increase servicing. Althou expanded during it prudent to limit further developm In addition to th E9 11 JE V9 V J Bp im Cox Cable Com per cent -owned of sistent record of belief that both ca casting can be eco complementary. V ical advance that Position among th extension of a corr tion services, and profile in cable tel The record to da Cox Cable again a and earnings in 19 goal of a minimum growth rate in earls realistic. Our aff ilia 427,000 subscribe 17 states and Den nation's largest cab ,1711 E11 ili7 F Iri RI iY MOTION PICTURE PRODUCTION After riding a crest of four hit movies in five years, the program production division had a substantial reduction in profits in 1976. A new movie released during the year, "Special Delivery;' did poorly at the box office. at the same time income from pre- vious years'successes was thinning out. Movie production is our most unpre- dictable business, since predetermining the tastes of the movie -going public—most of whom are 15-25 years old—carries a high degree of risk. Curbing the risks are these factors: there are enough markets (television being one) for us to expect to get an investment back over the life of a film ... our movies are well -produced at l0w4o-medium budgets of $1%x-3 million ... under the BCP banner, we have partners who share the costs ... and we control the marketing function, which is critical to a movie's success. In mid -1977 we will release the third in our series of movies on Buford Pusser, legendary lawman from Tennessee. "Walk- ing Tall" and the sequel were substantial hits, and we feel "Final Chapter Walking Tall" will have the same appeal. BCP expects to get two other movies underway during 1977. DATA PROCESSING SERVICES Cox Data Services continued development in 1976 of its total in-house minicomputer system, which performs numerous business functions for a television station. Staff has been added and reorganized where neces- sary to increase customer support and servicing. Although our customer list was expanded during the year, we considered it prudent to limit our marketing effort until further development took place. In addition to the system for TV, Cox Data Presently is providing data service for 800,000 subscriber accounts for major cable companies, including Cox Cable Communi- cations. In 1977, the operation is introducing its new computerized billing and accounting services for cable television. The cable industry is growing so fast and becoming so diversified that computerized record keeping and management information has to become more sophisticated as customers' needs grow. CABLE TELEVISION Cox Cable Communications. Inc., a 56 per cent -owned affiliate, extended its con- sistent record of success—underscoring our belief that both cable television and broad- casting can be economically viable and complementary. We consider it a technolog- ical advance that needs to find its rightful Position among the media. Cable is an extension of a compatible list of communica- tion services, and we intend to keep a high profile in cable television. The record to date indicates its potential. Cox Cable again achieved record revenues and earnings in 1976, and the company's goal of a minimum 15 percent annual growth rate in earnings continues to be realistic. Our affiliate serves more than 427,000 subscribers through 39 systems in 17 states and Denmark, making it one of the nation's largest cable television companies. Cox Cable Communications, Inc. Subscribers—December 31 Wholly-owned Partially -owned �='t cute [ou :i00 350 400 450 5001 Thousands In; CR 01 ILI4C0 fly .IORM MICR ¢LAB CLDAR RAPIDS • DCS 1401 S 13 14 ALS SUMMARY OF SIGN FICANTIA COUNTING POLICIES Basis of Consolidation consolidatedThe statements in lude he accountsof Cox lBroadcasting Corporation and all subsidiaries except Cox Cable Communications, Inc. The operations Of purchased businesses are included from the effective dates of acquisition. Unconsolidated Subsidiary The investment in Cox Cable Communica- tions, Inc., 56% owned, is stated at equity in the underlying net assets, and the Company's share of the annual earnings of that subsidiary is included in net income. The Company expects the subsidiary's retained earnings to be reinvested indef- initely; accordingly, no related deferred income taxes have been provided. Broadcast Program Rights Rights to programs are initially recorded at the aamounts ble for broadcast total l license fees payable under the license agreements and are charged to operating expense generally on the basis of program usage. The portion of the unamortized balance expected to be charged to operating expense in the succeeding year is classified as a current asset, with the remainder class- ified as noncurrent. The liability for broadcast n program t f interest since effect isnot material. Feature Film Productions Revenues from feature film productions are recorded after deducting distributors' expenses. The production cost of films is amortized by charges to operating expense based upon the ratio of income earned to estimated total income to be earned from primary and secondary markets. The un - amortized cost of completed films allocable to primary markets is classified as a current asset. Plant and Equipment Plant and equipment are stated at cost less depreciation. Depreciation is provided using principally the straight-line method at rates based upon estimated useful lives of 20 to 33 years for buildings, 5 to 20 years for broadcasting and other equipment, and 10 to 20 years for land improvements. Intangible Assets Intangible assets represent the cost of Purchased businesses in excess of the values ascribed to the net tangible assets received. Network affiliation contracts, FCC licenses, and goodwill acquired in business combinations initiated prior to November 1970 are not amortized; such intangible assets acquired in business combinations initiated after October 1970 are amortized by the straight-line method over 40 years. Leaseholds, subscription lists, and employ- ment and other contracts are amortized by the straight-line method over 2 to 17 years. Pension Costs Current and prior service cost accrued under the noncontributory pension plan is being funded. Effective January 1,1976 the prior service cost amortization period was increased from 20 years to 40 years. Investment Tax Credits Investment tax credits are accounted for by the "flow through" method. Under this method federal income tax expense is reduced in the period investment tax credits are reported in the financial statements. Broadcasting Revenue Brodcasting revenue is recorded after deducting ng advert sing agency commissions. National sales representative and staff sales commissions are included in selling expense. The fair value of barter and trade -out transactions is included in broadcasting revenue and broadcasting expense. These transactions represent advertising time exchanged for program material, mer- chandise, or services. Income Per Share Net income per common share is com- puted by dividing net income, reduced by dividends on special preferred stock, by the weighted average of common shares out- standing during each year. The potentially dilutive effect of stock options outstanding is not significant. 11.. !I11tp P ./ORM MICR( LA6 I;,AII 'It,i^,fR . f)P, 4ID19r5 �) ri 19 E9 IES Ile cost of ss of the Bible assets ontracts, FCC d in business November e amortized er 40 years. jaroremploy- mized by to 17 years. sI accrued Sion plan is y 1,1976 tion period 40 years. unted for der this se is tax credits after staff sales Inse.These ng time I, mer - is com- uced by ick, by the res out- rr rr F r� r P IJ i9 til If EI E II r EI CONSOLIDATED STATEMENT OF INCOME 15 Cox Broadcasting Corporation and Subsidiaries For The Years Ended December 31,1976 and 1975 Revenues Operating .......................... ................ Interest and other ................................... Total ......................... ...................... Expenses Operating ............................. ............. Selling, general, and administrative .................... Depreciation and amortization ........................ . Interest ....... ..................... ................ Federal and state income taxes ........................ Other.............................................. Total............................................... Income of Consolidated Companies .................... Share of net income of Cox Cable Communications, Inc.. . Net Income ........................................ Per Weighted Average Common Share Outstanding - 5,865,000 shares in 1976 and 5,829,000 in 1975....... . Seo summary of accounting 1301100a and nolos to financial stmomonls. 'Ai C1101 I1.14C0 By JURM miCR(ILA© I I VP nf,N11lS • DI:S 110111CS 1976 130,090,075 49,187,481 39,077,532 4,309,528 1,917.998 19,170,000 17,673,765 $3_36 1975 $110,246,028 1.458.577 111.704 605 47,259,640 32,220,226 3,814,006 2,034,185 13,576,000 07 RAR 99.001 703 12,702,902 32_45 16 CONSOLIDATED BALANCE SHEET December 31,1976 and 1975 Assets Current Assets Cash and certificates of deposit .................. . Marketable securities—at cost which approximates market Accounts and notes receivable—less allowances of $897,345 in 1976 and $794,765 in 197,5 Broadcast program rights ............................. Feature film productions ........ ..................... Other ............... Total current assets .................................. Plant and Equipment ................................. Intangible Assets... ...... Investment in Cox Cable.C.om..munications, Inc... Broadcast Pro gram Rights ............................ Feature Film Productions ............................. Other Assets........... Total .............. Liabilities Current Liabilities withinNotes payable due Accounts payable andaccrr ed liabilities .. Federal income tax.......... .............. Liability for broadcast program right's'. .. Dividends payable .............•,,, Deferred income..... , . , " Total current liabilities. Long -Term Notes Payable .......................•.., ............... Liability for Broadcast Program Rig . . ........ hts.................. Other Liabilities........ Shareholders' Equity . . . . Special preferred stock .............................. Common stock.... , .. , • • , 11 Retained earnings ... Additional paid -in capital ............................ . ........ Cost of 233 common shar...es held .in treasur Shareholders' equity y" ................................. Total ................. — Soo summary of accounting pollclos and nolos to financial stalomonta. 1976 S 6,193,862 14, 699, 762 20.262, 291 6,110,050 2,065,325 53,815,006 38,750,248 56,999,215 15,294,405 5,500,232 1,819,357 2,453,664 9, 609, 891 5.682.444 4,387,325 807,821 24, 4 79, 262 25,380.135 2,691,937 743,307 1,000, 000 5,875,062 17,446,887 97,309,541 'I. J. 11 It I•il!) By .IURM MICROLA13 1975 4,842,431 6,123,106 19,133, 776 5,724,428 2,996,684 42,664,356 37,355,909 56,019,260 14,202,972 5,692,002 1,132, 873 1,875,038 5158 942 410 $ 2,413,255 9,021,892 4,532,510 4,460,895 658,933 22,409,938 28,002,828 2,954,859 1,122,818 1,000,000 5,857,411 17,072,348 80,524,337 V (j CONSOLID For The Years En c December 31,197) Balance at Januar Net income.... . Sale of 51,000 she common stock u option plans (inc shares from free,, Cash dividends: Special preferre ($40 a share). . Common stock (5 Other (including 1 c share contributed Balance at Decemb Net income...... . Sale of 17,884 share stock under stock (including 233 sha treasury).,.,,,,,. Cash dividends: Special preferred s ($40 a share)... . Common stock (5.5 Other ............. Balance at Deceml A. see summary of accounting A 1975 $ 4,842,431 6,123,106 19,133, 776 5,724,428 2,996,684 42,664,356 37,355,909 56,019,260 14,202,972 5,692,002 1,132,873 S 158.942.410 2,413,255 9,021,892 4,532,510 4,460,895 658,933 22,409,938 28,002,828 2,954,859 1,122,818 1,000,000 5,857,411 17,072,348 80,524,337 (2,12 1 Ifs n CONSOLIDATED STATEMENT OF SHAREHOLDERS' EQUITY 17 Cox Broadcasting Corporation and Subsidiaries For The Years Ended December 31,1976 and 1975 ty Balance at January 1,1975 ..... itNet income ................. $967,70 Sale of 51,000 shares of common stock under stock P option plans (including 43,30C I� shares from treasury)...... . 79,388 Cash dividends: (965,597 Special preferred stock ii 19 ($40 a share) ............. (40,000) Common stock ($.41 / a share r11 a Other (including 1 common If �� share contributed).......... Balance at December 31,1975. Efi ri Er 9 fC .� b U. 11,E ti U E. l Net income......... . Sale of 17,884 shares of common stock under stock option plan (including 233 shares from treasury) ................... Cash dividends: Special preferred stock ($40 a share) .............. Common stock (5.50 a share) . Other ........................ Balance at December 31,1978. . Special Preferred Common Stock Stock Additional Paid -in Retained Capital Earnings Common Stock Held In Treasury $1,000,000 $5,849,711 $16,908,281 $68,917,880 $967,70 14,304,490 7,700 79,388 (249,757) (965,597 (40,000) (2,408,276) 84.679 1 g 1,000,000 5,857,411 17,072,348 80,524,337 2,129 19,758,960 17,651 268,350 (2,129; (40,000) (2,933,756) 106.189 1 51.000.000 $5.875.062 $17.446.887 597.309.541 S Nil Soo summary of accounting Pollclos and notos to Iinanelnl statomonts. 't',CI',$1 II11I9 Ily ,IURrvi MIC R0LAB I Intl 411.105 . DFS 40PI S 18 CONSOLIDATED STATEMENT OF CHANGES IN FINANCIAL POSITION For The Years Ended December 31,1976 and 1975 Source of Working Capital Income of consolidated companies....... . Expenses not requiring working capital: ............ Depreciation and amortization ..................... . Other items—net..... . Working capital provided by operations Disposals of plant and equipment.... Decrease inn oncurrentbroadcastprogram rights........., Common stock sold........ . Reduction of note from Cox Cable Communications, Inc.... Long-term natesIssued.................... Total.. Application of Working Capital Additions to plant and equipment... ..... .......... Decrease in long-term liability for broadcast program rights . Payment of dividends ............. . ........................... Increase in noncurrent Reduction of long-term notes feature film productions.......... . Additions tointangible assets ........... Other—net............ Total . ....., ......................................... .................................... i ............ Increase In Working Capital ............................ Components of Increase in Working Capital Cash and marketable securities.. , , , Acca 1976 $17.673,765 4,309,528 80 127) 21,903,166 1,219,854 191,770 288,130 1, 000, 000 26,524,920 6,168,343 262,922 2,973,756 4,544,693 686,484 2,098,901 17 4-3,594 S 90326 un IS and notes receivable...... """ Broadcast program S 9,928,087 rights ........,,••......... :: Feature film Productions ...,,,,•,• ... 7.128,515 385,622 Notes payable due within one year ..................... Accounts payable (931,359) and accrued liabilities........ , Federal income tax............ • (40,409) Liability for broadcast program rights..... , , , • , ...... Deferred income (5874999) ; ; : (1.148.934) ................... Other—net .................. 73,570 ..... .. Increase in WorkingCapital' a ................. " pital........... (215,664) 490.897 So summary of accountln0 Policies and nolo$ to Iinanclal statements, 3 9-0— 81 3 26 'n;CPill 11 1.1,Q) BY DORM MI C RI�L Ara 1 i PP 'All 1 6 • Mi 1401 !1r5 1975 12,702,902 3,814,006 396.331 16,913,239 637,648 463,605 802,928 7,444,918 674,030 2,448,276 1,906,808 442.204 300,910 3,248,027 2,317,220 (80,766) (739,524) 765,200 (1,434,702) (201,513) 658,878 70,874 GES 1975 12,702,902 3,814,006 16,913,239 637,648 463,605 802.928 %7,444,918 . 674,030 2,448,276 1,906,808 :442,204 300,910 1.234.351 $�4 456 211 2,317,220 (80,786) (739,524) 765,200 (1,434,702) (201,513) 658,878 70,674 I 147463) ' $ 4 45fi 211 r MICR9l ILMED BY JURM MICR+LA13 (.1.9AR RAPIDS • DES MOIIIE5 NOTES TO CONSOLIDATED FINANCIAL r STATEMENTS 19 Cox Broadcasting Corporation and Subsidiaries �r roll 1. Acquisitions In June The Company's 1976 the Company operating assets Flet cumulative share of undistributed earnings was of radio station KOSTe in Los Angeles fora 91,115.310 al December 31,1976 and 55,691,115 at December 31,1975. of which S2,087,000pwas �( I� allocated fo?00,000, gible assets and the remainder principally to Plant and equipment. 3• Broadcast Program Rights Uri During 1975 the Com- pany acquired an automobile auction in California for $100,000 Beginning in 1976 program rights acquired and related liabilities incurred in cash. The opera- lions of these purchased businesses were under broad - cast license agreements are reported for not significant in relation to the consolidated results of operations. programs ldate. able iPreviously, or srights balance sheet The Company also Purchased portions of the minority and liabilities were reported for all executed interests Of certain subsidiaries during 1975 for contracts. The 1975 financial statements (� $161,000, substantially all of which was allocated to intangible have been reclassified for comparative purposes. Commitments assets. 2. Investment in Cox Cable under executed contracts for programs not currently available Communications, Inc. for broadcast were $6,614,000 at December 31,1976 and $8,713,000 1(( 1976 Investment at January l.. 514202,972 at De - cember 31,1975, $121n05384 Share of net income...... 2,085,195 1,601,586 Share of increase in 4• Plant and Equipment paid -in capital......... 6M8 Reduction of note 1976 Land and land 1975 receivable......... 1.000.0001 investment at December3l SI (1,000,000) improvements. ..... 510,79p,951 5 Buildings.. .. .... 9.917.686 19,041'778 �! ( 514202972 18.466,689 aroadcashng and othereq The Company's investment includes a note receivable for $2,092,500 Totaluipmenl. 36.303 626 33 281 246 66.136.355 at December 31, 1976 and $3,092,500 at December 61,665,621 Less depreq aP�^em— . 27386,107 {p p Ila' It 31,1975. The note bears interest at / %above the prime rate. and is subordinated 24 309 712 71 Plant and aS38.750.24 net 538 750 248 537_355. 909 tis td to the bank indebtedness of the subsidiary. Depreciation expense was $3,613,717 for Repayments of the note are limited to 1976 and $3, 0 for 1975. T q $1,000,000 on December 31,1977 and $1,092,500 Int sets on De -camber 31,1978• The financial position Of Cox Cable Com- Network affiliation 1976 1975 munications, Inc. and its subsidiaries at December 31,1976 and 1975 contracts. FCC licenses. !. and the results of their operations for the om9ood acnuWsit onsill 'n� years then ended are summarized as follows: Prior to November 1970. 1976 at cool. . . $38.866,201 $38,866,201 Alter October 1970, at Working capital.... 1975 Plant and oP"al.. nl. s 12'529 5 1,241.911 cost less amortization. 17,611,029 Leaseholds, subscription 16,009,495 Inlan9ible assets...... 46298.396 39,169,261 16,423.374 lists, and employment Investment in Anion 17.046,303 and other contracts—al Petersen A/S....... ,cost Other assets 1,237.014 1,234,514 less amortization . 521,085 To inI....... 1,143,564 _2,466,785 _ 2 299 712 TolAl.. 556 999. 215 $56 019 260 'fl 66438098 60001701 Longterm habil lies. 4269f 097 6 991 176 701 Nel assets Amortization expense was $695.811 for 1976 and $779,996 3 _.1 1101 519 769 525 for 1975 Operating revenues.. .., 537l1_� Operating expenses... 20 i $29307 442 11 IWj Interest........ � 27,7588 ,209 21,263,657 Income taxes_ 2'9`2.736 2.502,380 Olher—n,l 3.•163,000 2,819,000 ...... 1; 20 NOTES TO CONSOLIDATED FINANCIAL STATEMENTS 6. Long -Term Notes Payable December 31,1975 options for 40,652 shares 1975 were exercisable at a total option price of $744,225 ($10.13 to $24.88 a share). $27.000.000 Transactions in stock options are sum- marized as follows: 108,745 894,083 $28.002.828 The note agreement with an insurance company provides, among other things, that: (a) Minimum annual payments must be made of $2,000,000 in 1977 and S2,300,000 each year from 1978 to 1987. (b) The Company may declare dividends or make other distributions on its stock, Purchase or redeem its stock, or make loans and investments in excess of $1,000,000 only from 70% of consoli- dated earnings since January 1, 1971 (less certain deductions) plus $2,000,000. Consolidated retained earnings not restricted under these provisions were approximately $36,300,000 at December 31,1976. (c) The companies must maintain not less than $12,000,000 of consolidated working capital, as defined by the agreement; such defined working capital at December 31,1976 was approximately $36,990,000. 7. Stock Option and Incentive Compensation Plans The Company has reserved 112,716 shares of its common stock for options granted under Qualified Stock Option Plan II, and has reserved an additional 14,060 shares for options the Board of Directors is authorized to grant. Options are granted at prices equal to the fair market value of the stock on the dates of grant; the total option price of all shares reserved for options outstanding at December 31,1976 is $1,862,203 ($10.13 to $24.88 a share). Options generally are exercisable from the dates of grant at the rate of 20%a year on a cumulative basis• and all options expire five years from the dates of grant. At December 31,1976 options for 49,620 shares are exercisable at a total option price of $899,340 ($10.13 to $24.88 a share); at Number of Shares 1975: Plan 11 Plan I Outstanding at January 1 .......... 164,560 33,540 Granted.....45,260 Exercised (43.300 from treasury) .. . (32.800) (18,200) Terminated ... ................... 142,260) (15,34 1 Outstanding at December 31 ... ..... 134,760 Nil 1976: Exercised (233 from treasury)....... (17,884) Terminated ....................... (4,16 1 Outstanding at December 31........ 112,71 Available for grant at December 31, 1976 ........................... 14.060 The Company has an incentive compensa- tion plan for key employees selected by a committee of the Board of Directors. Awards are based upon the average return on invested assets, in excess of established criteria, during award periods of three years each. Payments may be made in cash or common stock of the Company, at the dis- cretion of the Committee; the Company has reserved 50,000 shares Of its common stock for this purpose. Provisions for incentive compensation were $736,000 in 1976 and $316,000 in 1975. 8. Capital Stock The Company is authorized to issue 20,000,000 shares of $1 par value common stock; 5,875,062 shares were issued at December 31,1976 and 5,857,411 shares at December 31,1975. All authorized shares (1,000) of the $1,000 par value, 4% cumulative special preferred stock are outstanding and are held by the principal common shareholders (the "Cox Family"). The special preferred share- holders have the right to elect a majority of the Board of Directors and are entitled to one vote per share with the common share- holders on all matters other than the election Of directors. All voting rights of the special preferred stock terminate at such time as the Cox Family owns less than 40% of the issued and outstanding common stock, is outvoted on any matter submitted to the shareholders, or transfers the special preferred stock. The 14I00I ILMEO BY JORM MICR +LAB UOAR RAPIDS • BES MOINES II 1976 Payable to an insurance NOTI company -61,9%... ... S23.000.00C Payable to others -6% to 8% due in instalments to 1 1985 ....... 1.640000 Wrlgages-5/, % to BK% 1977. due in instalments to The Com 1990. . . ......... 740.135 Total ................... 525.380.135 December 31,1975 options for 40,652 shares 1975 were exercisable at a total option price of $744,225 ($10.13 to $24.88 a share). $27.000.000 Transactions in stock options are sum- marized as follows: 108,745 894,083 $28.002.828 The note agreement with an insurance company provides, among other things, that: (a) Minimum annual payments must be made of $2,000,000 in 1977 and S2,300,000 each year from 1978 to 1987. (b) The Company may declare dividends or make other distributions on its stock, Purchase or redeem its stock, or make loans and investments in excess of $1,000,000 only from 70% of consoli- dated earnings since January 1, 1971 (less certain deductions) plus $2,000,000. Consolidated retained earnings not restricted under these provisions were approximately $36,300,000 at December 31,1976. (c) The companies must maintain not less than $12,000,000 of consolidated working capital, as defined by the agreement; such defined working capital at December 31,1976 was approximately $36,990,000. 7. Stock Option and Incentive Compensation Plans The Company has reserved 112,716 shares of its common stock for options granted under Qualified Stock Option Plan II, and has reserved an additional 14,060 shares for options the Board of Directors is authorized to grant. Options are granted at prices equal to the fair market value of the stock on the dates of grant; the total option price of all shares reserved for options outstanding at December 31,1976 is $1,862,203 ($10.13 to $24.88 a share). Options generally are exercisable from the dates of grant at the rate of 20%a year on a cumulative basis• and all options expire five years from the dates of grant. At December 31,1976 options for 49,620 shares are exercisable at a total option price of $899,340 ($10.13 to $24.88 a share); at Number of Shares 1975: Plan 11 Plan I Outstanding at January 1 .......... 164,560 33,540 Granted.....45,260 Exercised (43.300 from treasury) .. . (32.800) (18,200) Terminated ... ................... 142,260) (15,34 1 Outstanding at December 31 ... ..... 134,760 Nil 1976: Exercised (233 from treasury)....... (17,884) Terminated ....................... (4,16 1 Outstanding at December 31........ 112,71 Available for grant at December 31, 1976 ........................... 14.060 The Company has an incentive compensa- tion plan for key employees selected by a committee of the Board of Directors. Awards are based upon the average return on invested assets, in excess of established criteria, during award periods of three years each. Payments may be made in cash or common stock of the Company, at the dis- cretion of the Committee; the Company has reserved 50,000 shares Of its common stock for this purpose. Provisions for incentive compensation were $736,000 in 1976 and $316,000 in 1975. 8. Capital Stock The Company is authorized to issue 20,000,000 shares of $1 par value common stock; 5,875,062 shares were issued at December 31,1976 and 5,857,411 shares at December 31,1975. All authorized shares (1,000) of the $1,000 par value, 4% cumulative special preferred stock are outstanding and are held by the principal common shareholders (the "Cox Family"). The special preferred share- holders have the right to elect a majority of the Board of Directors and are entitled to one vote per share with the common share- holders on all matters other than the election Of directors. All voting rights of the special preferred stock terminate at such time as the Cox Family owns less than 40% of the issued and outstanding common stock, is outvoted on any matter submitted to the shareholders, or transfers the special preferred stock. The 14I00I ILMEO BY JORM MICR +LAB UOAR RAPIDS • BES MOINES II � NOTI Iii � 1 dividend rat q 1977. !p) The Com 1,000,000s stock; no s F{ issued. 9. Employe rCff The Com M�noncontribu MMMM employees. 1976 was $1 $463,301 art as compare respectively not to fund �I (� for 20 -year I� �J The change zation of pri 1,1976 decr $168,000. of sumptions in cantly affect On Jan uan to integrate benefits; this increase 197 1976 the Co Provisions u requirement r at Income Secu increased 19 a� As a result visions, veste y; by approxima 1976, the dat 10.Federal l Agreement Revenue Ser ments propo preliminary r examinations 1973. Manag settlement of not have a ma financial state Investment " were $434,00 is seeking fed to investment production co of any refunds received is no M MENTS for 40,652 shares option price of I a share). ions are sum - Number of Shares Plan 11 Plan I 164.560 33,540 .... 45,260 ... (32,800) (18,200) 42.260) 15.3401 .... 134,760 Nil (17,884) (4,16 ) ... 112,_716 ,.... 14_60 entive compensa- s selected by a Directors. Awards e return on of established ds of three years de in cash or any, at the dis- he Company has its common stock for incentive 00 in 1976 and Ir d to issue value common e issued at 7,411 shares at 00) of the five the ing and are held areholders (the referred share- ct a majority of re entitled to ommon share - than the election of the special such time as the 0% of the issued ck, is outvoted e shareholders, ,red stock. The lil r HI rd V, r, IL' C 1) 1 FI 19 NOTES TO CONSOLIDATED FINANCIAL STATEMENTS 21 dividend rate increases to 67 in December 1977. The Company is authorized to issue 1,000,000 shares of $1 par value preferred stock; no shares of this class have been issued. 9. Employee Retirement Plan The Company and its subsidiaries have a noncontributory pension plan for their employees. The total pension expense for 1976 was 51,100,000, which included $463,301 amortization of prior service cost, as compared with $490,750 and $34,752, respectively, for 1975. The Company chose not to fund approximately $413,000 in 1975 for 20 -year amortization of prior service cost. The change from 20 -year to 40 -year amorti- zation of prior service cost effective January 1,1976 decreased 1976 pension cost about $168,000. Other changes in actuarial as- sumptions in 1976 and 1975 did not signifi- cantly affect annual pension cost. On January 1, 1975 the Plan was amended to integrate Plan benefits with social security benefits; this change did not significantly increase 1975 pension cost. On January 1, 1976 the Company amended the vesting Provisions under the Plan to comply with the requirements of the Employee Retirement Income Security Act of 1974; this change increased 1976 pension cost about $158,000. As a result of the amended vesting pro- visions, vested benefits exceeded Plan assets by approximately $2,194,000 at January 1, 1976, the date of latest actuarial valuation. 10. Federal Income Tax Agreement has been reached with Internal Revenue Service on substantially all assess- ments proposed for years prior to 1972, and preliminary reports have been received on examinations of returns filed for 1972 and 1973. Management is of the opinion that the settlement of all proposed assessments will not have a material effect on the consolidated financial statements. Investment tax credits for 1976 and 1975 were $434,000 and $471,000. The Company is seeking federal income tax refunds relating to investment tax credits on motion picture production costs of prior years; the amounts of any refunds which ultimately may be received is not presently determinable. 11. Commitments and Contingencies In 1975 the Federal Communications Commission adopted rules proscribing the common ownership of newspaper, television, radio and CATV properties in the same market areas. Although the rules include "grandfather" provisions which would permit continuing ownership and operation of the Company's existing cross -owned broadcast- ing properties in Atlanta, Dayton, and Miami, they may apply prospectively to future license transfer applications and changes in ownership of the Company.These FCC rules were appealed, and on March 1, 1977 a United States Court of Appeals handed down a decision which would require divestiture of existing newspaper/broadcasting cross - ownership interests unless continued cross - ownership could be demonstrated clearly to be in the public interest -The Company expects further court appeals of this decision and, ultimately, further proceedings before the FCC. During 1976 a petition to deny renewal of the Company's Atlanta television and radio licenses was filed with the FCC by the American Civil Liberties Union of Georgia and the Atlanta Branch of the National Association for the Advancement of Colored People, alleging undue concentration of ownership and control of the mass media and certain unfair practices by the Cox Family interests in the Atlanta market. The Company is vigorously opposing this petition. With respect to these proceedings and other potential litigation challenging cross - ownership of communications media or the Company's broadcast licenses, management and counsel (1) expect no material adverse effects for the foreseeable future, (2) believe that any rearrangement, sale, or exchange of the Company's ownership or broadcast holdings that might ultimately be required could be accomplished without material adverse effect, (3) cannot, consider- ing the uncertainty created by the recent Court of Appeals decision, provide assur- ances as to the long-term effect on the operations of the Company. The Company and certain of its subsidiaries are defendants in other pending or threat- ened legal proceedings. No material liabilities or losses are expected to arise therefrom. The Company has agreed, subject to FCC approval, to purchase FM radio station WLIF MICROFILMED BY JURM MICR +LAB (I OAR PANDS • DES MOINES 22 NOTES TO CONSOLIDATED FINANCIAL STATEMENTS 11 in Baltimore for $3.900.000 and FM radio station WWSH in Philadelphia for $4,200,000. 12. Interim Financial Information (Unaudited) Ouarterly operating results for 1976 are summarized as follows (amounts in thousands, except for net income per com- mon share): Ouarler Ended Operating March 31 Juno 30 Sept. 30 Dec. 31 Revenues...... $27,642 $37,250 530.131 535,067 Income from Operations..... 6.156 13.115 7.583 10,661 Net Income...... 3,224 6.815 4,124 5.596 Per common share 5.55 $1.16 5.70 $.95 13. Proposed Merger With Cox Cable Communications, Inc. On February 23,1977 the Company reached agreement in principle with rep - Auditors' Report HASKINS 8. SELLS ¢nnrir.0 Puouc .ccow,u,n; Cox Broadcasting Corporation. Its Directors and Shareholders: resentatives of Cox Cable Communications, Inc. on a proposal to merge the two com- panies in a transaction to be accounted for as a purchase of the 44% minority interest. Under the proposal, stockholders of Cox Cable Communications, Inc. would receive $10.83 in cash and .43 of a share of Cox Broadcasting Corporation common stock for each share of Cox Cable Communications, Inc. common stock held. Based on the clos- ing market price for Cox Broadcasting Corporation common stock of $30.63 on Tuesday, February 22,1977, the total value to be received for each share of Cox Cable Communications, Inc. would be $24.00.The proposal is subject to approval of a definitive merger agreement by directors and share- holders of both companies. 35 uRoao stticct H w ATLANTA 30303 We have examined the consolidated balance sheet of Cox Broad- casting Corporation and subsidiaries as of December 31,1976 and 1975 and the related consolidated statements of income, shareholders' equity, and changes in financial position for the years then ended. Our examination was made in accordance with generally accepted auditing standards and, accordingly, included such tests of the accounting records and such other auditing procedures as we con- sidered necessary in the circumstances. In our opinion, the accompanying consolidated statements present fairly the financial position of Cox Broadcasting Corporation and sub- sidiaries at December 31 1976 and 1975 and the results of their operations and the changes in their financial position for the years then ended, in conformity with generally accepted accounting princi- ples applied on a consistent basis. January 31,1977 (March 1,1977 as to Notes 11 and 13) 141CDOt IL14ED BY JURM MICR+LAB CLDAII RAPIDS • DES MOVIES Mn 9 U E U 9 U ►i1 Sel TATEMENTS t P Fr FINANCIAL DATA BY DIVISION r ble Communications. erge the two com- to be accounted for IY n For The Year Ended December 31 (Thousands of Dollars) 1976 4q minority interest. FP t p ars ckholders of Cox Broadcasting 2,542 Inc. would receive of a share of Cox 759 Revenues.......... . F29,304 ion common stock Income Before Income Taxes......... Income Before Income Taxes... , ..... able Communications, NTA 30303 d. Based on the clos- (f, Publishing (195) x Broadcasting (f Revenues Consolidated tock of $30.63 on 1100,407 ... ...................... 17,019 977, the total valueppp share of Cox Cable Income Before Income Taxes......... 1,441 ould be $24.00.The !C e1' 0 Program Production pproval of a definitive Income Before Income Taxes......... Revenues 26,279 irectors and share- ies. �,q ......................... Income Before Income 4,486 Share of Net Income of Cox Cable ,9 ,9 Taxes......... 342 holders' Services Communications, Inc .......... . ... 2,085 �1 Automobile Auction Revenues....... 18,078 Income Before Income Taxes......... 6,530 p� pled 1975 1974 1973 68,656 F$6 ,708F7217,637,282 15,189 I 15,662 1,200 3,119 9,629 6,266 1,967 870 15,745 I 14,012 5,889 4,246 13,888 2,740 7,362 778 11,447 2,532 682 (187) 90,616 20,501 1,055 1972 $48,945 14,259 11,998 2,276 4,673 764 11,138 2,089 527 (428) 77,281 18,960 952 loll 1p A copy of the Corporation's 1976 Annual Report on Form 10-K filed with the Securities and Exchange Commission is r7 resent available upon written request to the Corporate Secretary 10 23 d sub - Data Processing and Other Revenues ars . 2,542 1,027 759 ,n0 STRE[T R w Income Before Income Taxes......... NTA 30303 (773) (414) (195) Consolidated 1 1100,407 Revenues ......................... 130,090 110,246 road - Income Before Income Taxes......... 36.844 26,279 24,322 and Share of Net Income of Cox Cable holders' Communications, Inc .......... . ... 2,085 1,601 ded. 1,192 pled con - 13,888 2,740 7,362 778 11,447 2,532 682 (187) 90,616 20,501 1,055 1972 $48,945 14,259 11,998 2,276 4,673 764 11,138 2,089 527 (428) 77,281 18,960 952 loll 1p A copy of the Corporation's 1976 Annual Report on Form 10-K filed with the Securities and Exchange Commission is r7 resent available upon written request to the Corporate Secretary 10 23 d sub - it ars princi- r l 141CROr IL14ED BY r JORM MICR+LAB CLONt P.NPIDS • DES MOINES 24 10 YEAR SUMMARY For The Year Ended December 31 29,336 20,254 15,502 (Thousands of dollars, except per share amounts) 1976 1975 1974 Operating Revenues .............. 25,380 28,003 29,819 Operating, Selling, General and Administrative 121,631 5,875,062 $110,246 $ Expenses Income Before Income Taxes F36,844 79,480IncomeTaxes............ ........................ 26,279170 Income of Consolidated Companies 13,576Share .................. of Net Income of Cox Cable Communications, 12,703 Inc. Net Income............ 2,085 1,601 1,192 Net Income Per Common Share 19.759 14,304 12,736 ..................... Depreciation and Amortization $3.36 32'45 $2.18 ...................... Interest Expense ................... 4,310 3.614 3,929 ............... Other Income—Net 2,034 2,281 ................................ Dividends Per Common Share 1,918 1,361 1,327 ...................... 5.50 5.41/ $.36/ At December 31 Net Current Assets ................................ Plant and Equipment 29,336 20,254 15,502 ................. Long -Term Notes Payable... 38,750 37,356 33,228 Shareholders' Equity 25,380 28,003 29,819 .............................. Number of Common Shares Outstanding ............. 121,631 5,875,062 104,452 5,857,178 91,708 5,806,179 Management Discussion and Analysis of 1976 and 1975 Operating Results 1976 Results Compared With 1975 Operating revenues increased 18% in 1976 compared with 1975. Contributing to the increase were: 1. Strong demand for broadcast advertising resulting from a rebounding economy and influenced by the Olympics, Bicentennial programming and the Presidential election. 2. Selected price increases in the broadcast and auto auction divisions. 3. Increased demand for space advertising in electronic publications after a severe slump in 1975. 4. Increased sales of mini -computers by the services division. 5. Addition of two auto auctions, one in mid - 1975 and one early in 1976. An offsetting factor was substantially lower revenues of the program production division due to two hit movies in 1975 while a new motion picture, "Special Delivery;'released in 1976 was unsuccessful at the box office. Operating expenses increased 11% in 1976 compared to 1975. Contributing to the in- crease were: 1. Comparatively normal increases in labor costs and the costs of materials and supplies. 2. Sales and certain other operating costs, including royalties paid for music use, associated with the increase in revenues, particularly in the broadcast division. 3. Expenses attributable to expanded opera- tions of the auto auction division. 4. Cost of sales and sales costs associated with the increased revenues from mini- computers. 5. An increase in advertising and promotion by the Company's broadcasting stations and new business publications. Lower costs associated with motion pictures were an offset. M;CROI ILMED BY JORM MICR+LA6 CLOAII RANDS • DES MOINES 1', n 1 0 II� , 1' E9 9 U 197; 16,; 30,C 31,E 80,E 5,831,1 1975 Re compared television the third a casting di pictures" Reincarna in cars reg auctions w tributing t revenues. Electronic economic and a deer partially off operations. UperatIt compare in the bro auction d pated. Co Pictures " Reincarna43% of the �r tr 1972 1971 V 11, 601 .45 1178 1974 1973 1972 1971 $ 71,202 F$77,281 F45.768 24,322 12,778 11,544 , 9,150 7,434 1,192 1.055 952 719 12,736 10,635 10,102 $2.18 3,929 PI � $1.82 $1.73 $1.40 4,383 3,836 3,496 2,281 1,976 1.606 1, 623 1,327 $.36% � [i 621 468 487 $.35 $.30 5.30 15,502 16,780 14,544 10,596 33,228 30,063 26,332 24,808 29,819 31,531 22,496 23,971 91,708 806,179 80,693 5,831,179 71,874 5,826,379 62,873 5,827,000 ivery; released the box office. ised 11%in 1976 ng to the in- ases fn labor Is and supplies. rating costs, sic use, revenues, vision. panded opera - on. associated om mini - d promotion stations and otion pictures 910 IF I f! 1975 Results Compared With 1974 Operating revenues increased 10% in 1975 compared with 1974. Strong national spot television revenue increases reported for the third and fourth quarters in the broad- casting division; the success of the motion Pictures "Part II -Walking Tall" and "The Reincarnation of Peter Proud;' and increases in cars registered and sold through the auto auctions were the significant factors con- tributing to the increase in 1975 operating revenues. Lower advertising revenues for Electronic Products Magazine caused by the economic slump of the electronics industry and a decrease in photographic book sales Partially offset the revenue gains of other operations. Operating expenses increased 12% in 1975 compared with 1974. Increases experienced in the broadcasting, publishing and auto auction divisions were normal and antick pated. Costs associated with the motion Pictures "Part II -Walking Tall" and "The Reincarnation of Peter Proud" represented 43% of the total expense increase. 1970 $64,098 44,719 14,947 7.988 6,959 677 7,636 $1.32 3,351 1.825 744 $.30 10,877 24,481 25,941 55,726 1969 $61,071 41,864 14,849 8.483 6,366 736 7,102 $1.23 3,088 1,977 707 $.26/ 10,670 20.774 27,128 49,838 5,789,000 1968 $51,368 33,010 14,783 8,597 6,186 669 6,855 $1.19 2,373 1,785 583 $.25 11,234 19,230 30,219 43,996 5,767,000 1967 $45,190 27,742 13,829 7,057 6,772 373 7,145 $1.23 2,121 1,745 247 $.25 12,637 16,201 29,524 33,961 5,788,362 Depreciation and Amortization Depreciation expense increased in 1976 due principally to electronic news equip- ment put into service during 1975 and 1976, new building additions at two stations and the Anaheim auction facilities purchased early in 1976. Interest Expense Payments of notes which matured early in 1976 and 1975 and a prepayment in October 1976 of $2,000,000 on the note Payable to an insurance company accounted for lower interest expense for 1976 and 1975. Income Taxes The increase in the Company's income taxes is due to the growth of operating profits as described above. The effective income tax rates for 1974 through 1976 computed on income before income taxes after eliminating nondeductible amortiza- tion of certain intangible assets varied less than 1% from year to year. 14 CRDI IL1.1ED DY JURM MICRI LAB CLEAR RAPIDS • Des MINES 25 r EZ1 LINES OF BUSINESS Cox Broadcasting Corporation ("COX-) is engaged, either directly or through subsidiary corporations, in broadcasting. business Publishing. motion picture production, operating r; automobile auctions and data prc-,;;sing services. Through Cox Cable ^Jmmunications, Inc. ("Cox Cable'), a 56 per cent -owned unconsolidated subsidiary. COX is engaged in the operation of com- munity antenna television (CATV) systems. Broadcasting COX owns five television stations, five standard (AM) radio stations and five fre- quency modulation (FM) radio stations. All Of COX's television stations are Very High Frequency (VHF), as opposed to Ultra High Frequency (UHF). With the exception of one television station, each of COX's television and radio stations is affiliated with a network. COX's television and radio broadcasting operations are subject to the jurisdiction of the Federal Communications Commission (FCC) under the Communications Act of 1934, as amended. COX also owns television and radio national sales representative firms, which sell time for national spot advertising. The firms' clients include COX television and radio stations as well as a limited number of tele- vision and radio stations owned by others. Business Publishing COX publishes various types of printed materials which are designed to be of interest to persons in the electronics, office machines and equipment, metalworking machinery, floorcovering, photography and photographic equipment industries, and includes used automobile pricing information. Automobile Auctions COX operates 14 automobile auctions, which provide facilities and services through which automobile manufacturers, new and used automobile dealers, and rental and leasing companies can buy and sell automo- biles in order to regulate and balance their inventories. Data Processing Services Cox Data Services provides computer software packages and other data processing services to the broadcasting and cable television industries. Motion Picture Production COX produces motion pictures for theatrical and television exhibition, which are dis- tributed or syndicated through distribution companies. CATV COX owns 56 per cent of the stock of Cox Cable, which as of December 31,1976, operated 39 CATV systems having approxi- mately 427.000 subscribers. COX accounts for its investment in Cox Cable on the equity basis. The CATV business is subject to regulation by the FCC. STOCK PRICE RANGE 1976 QUARTER LOW '1975,; HIGH, - LOW FIRST s36'% $28% $19% $10/ SECOND 373:. 303 26% 18X THIRD; 37% ': 33Y 26% 18h FOURTH 3436 27h 293 20% DIVIDENDS PAID ;QUARTER1976 1975 FIRST' $.11% $.10 SECOND .11/ .10 THIRD 11 Y, .10 FOURTH .13% .10 YEAR $.47% $.40 Stock traded on the New York Stock Exchange '4: CP01 ILK@ BY JURM MICR(LAB (1d1R 411111)5 • DlS 1411111[5 J Boar Rober Chaim, Clifforrl Presid Chief I Ivan A'. Ivan A office Barba) Direct( Inc. In( Garner Chairm Enterp Anne 0 Directc Inc. Howarc Genera Freres, banker: BenF. Chafrm Chief E Texas C Bancsh, John H Mr. Mr. Kniffin office machines i machinery, nd photographic :ludes used lea uctioesns, servicthrough urers, new and d rental and rand sell automo- d balance their s computer data processing and cable res fortheatrical ich are dis- h distribution e stock of mber 31,1976, aving approxi- ment in Cox ct to regulation n - vt , t � e Iri to I C 10 �' rp IL Board of Directors Robert W. Chambers Chairman of the Board Clifford M. Kirtland. Jr. President and Chief Executive Officer Ivan Allen, Jr. Chairman of the Board. Ivan Allen Company (retail office products) Barbara Cox Anthony Director, Cox Enterprises, Inc. (newspaper publishing) Garner Anthony Chairman of the Board, Cox Enterprises, Inc. Anne Cox Chambers Director, Cox Enterprises, Inc. Howard S. Kniffin General Partner, Lazard Freres & Co. (investment bankers) Ben F. Love Chairman and Chief Executive Officer Texas Commerce Bancshares, Inc. John H. Magoon, Jr. President and Director, Hawaiian Airlines. Inc. (commercial airline) DIRECTORY J. Leonard Reinsch Chairman of the Board, Cox Cable Communications, Inc. (cable television) Carl J. Reith President, Oxford Industries, Inc. (apparel manufacturers) Frates Seeligson Owner and Operator of Ranches Corporate Staff Clifford M. Kirtland. Jr. President and Chief Executive Officer Stanley G. Mouse Group Vice President E. William Bohn Vice President and Assistant Secretary H. Stewart Corbett. Jr. Vice President and Assistant Treasurer Thomas J. Frawley Vice President Raymond J. Tucker Secretary and Treasurer Alan D. Chunka Controller and Assistant Treasurer Marjorie A. Neuhoff Assistant Secretary Committees of the Board Executive Committee Garner Anthony, chairman Anne Cox Chambers Clifford M. Kirtland, Jr. Ben F. Love J. Leonard Reinsch Audit Committee Carl J. Reith, chairman Ivan Allen. Jr. Robert W. Chambers Committee on Executive Compensation J. Leonard Reinsch, chairman Ivan Allen, Jr. Robert W. Chambers Clifford M. Kirtland, Jr. Carl J. Reith Registrar Morgan Guaranty Trust Company of New York Transfer Agent The Chase Manhattan Bank General Counsel Dow, Lohnes & Albertson Independent Auditors Haskins & Sells 14I 00111.VIED BY JURM MICR¢LAS (I i)AP RAPIDS • DES IMINES 27 'F 1 "0111 Mr. Chambers Mr. Kirtland Mr. Allen Mrs. Anthony Mr. Anthony Mrs. Chambers K a um .. , 1 1 � Mr. Kniffin Mr. Love Mr. Magoon Mr. Reinsch Mr. Reilh Mr. Seeligson 14I 00111.VIED BY JURM MICR¢LAS (I i)AP RAPIDS • DES IMINES 27 W Broadcasting Division Elmo Ellis Vice President - General Manager WSB AM -FM, Atlanta Don Elliot Heald Vice President - General Manager WSB-TV, Atlanta Freeman R. Jones Vice President - General Manager WSOC-TV, Charlotte Ronald L. Kempff Vice President - General Manager WHIOAM-FM, Dayton Michael S. Kievman Vice President -Programming Atlanta Jack P. McCarthy Vice President - General Manager WHIG -TV, Dayton William A. Schwartz Vice President - General Manager KTVU-TV, San Francisco Oakland Leonard A. Swanson Vice President - General Manager WIIC-TV, Pittsburgh Robert W. Wehrman Vice President -Engineering Atlanta James W. Wesley, Jr. Vice President - General Manager KFl/KOST--FM, Los Angeles Joseph F. Abernathy General Manager WIOD/WAIA-FM, Miami DIRECTORY J. Lee Morris General Manager WSOC AM -FM, Charlotte John D. Furman, Jr. Assistant Secretary; Director of Broadcast Standards Atlanta TeleRep, Inc. New York City Alfred M. Masini President The Christal Company New York City Robert J. Duffy President Program Production Division BCP, Inc. Hollywood, California Charles A. Pratt President Publishing Division United Technical Publications, Inc. Garden City, New York Arthur I. Rabb President Robert J. Males Executive Vice President and Treasurer Publications: Electronic Engineers Master Electronic Products Electronics Retailing IC Update Master Off -the -Shelf Catalog Office Products News Office World News Corporate Systems LENS Travel Master Pricing Reports United Cost Service Black Book Used Car Guide Black Book Used Truck Guide Industrial Machinery News Floor Covering Weekly Amphoto (Photographic Publications) Retirement Advisory Services Services Division Manheim Services Corporation Manheim, Pennsylvania Warren Young President Auctions: Manheim, Pennsylvania Bordentown, New Jersey Fredericksburg, Virginia Kansas City, Missouri Indianapolis, Indiana Lakeland, Florida Atlanta, Georgia High Point, North Carolina Pittsburgh, Pennsylvania Milwaukee, Wisconsin Dallas, Texas Orlando, Florida Fresno, California Anaheim, California Cox Data Services, Inc. Atlanta, Georgia James A. Landon Executive Vice President Cox Cable Communications, Inc. Atlanta, Georgia J. Leonard Reinsch Chairman Henry W. Harris President MICROFILMCD BY JORM MICR+LAB CLDttR RAPIDS • DES Id01nES i W Broadcasting Division Elmo Ellis Vice President - General Manager WSB AM -FM, Atlanta Don Elliot Heald Vice President - General Manager WSB-TV, Atlanta Freeman R. Jones Vice President - General Manager WSOC-TV, Charlotte Ronald L. Kempff Vice President - General Manager WHIOAM-FM, Dayton Michael S. Kievman Vice President -Programming Atlanta Jack P. McCarthy Vice President - General Manager WHIG -TV, Dayton William A. Schwartz Vice President - General Manager KTVU-TV, San Francisco Oakland Leonard A. Swanson Vice President - General Manager WIIC-TV, Pittsburgh Robert W. Wehrman Vice President -Engineering Atlanta James W. Wesley, Jr. Vice President - General Manager KFl/KOST--FM, Los Angeles Joseph F. Abernathy General Manager WIOD/WAIA-FM, Miami DIRECTORY J. Lee Morris General Manager WSOC AM -FM, Charlotte John D. Furman, Jr. Assistant Secretary; Director of Broadcast Standards Atlanta TeleRep, Inc. New York City Alfred M. Masini President The Christal Company New York City Robert J. Duffy President Program Production Division BCP, Inc. Hollywood, California Charles A. Pratt President Publishing Division United Technical Publications, Inc. Garden City, New York Arthur I. Rabb President Robert J. Males Executive Vice President and Treasurer Publications: Electronic Engineers Master Electronic Products Electronics Retailing IC Update Master Off -the -Shelf Catalog Office Products News Office World News Corporate Systems LENS Travel Master Pricing Reports United Cost Service Black Book Used Car Guide Black Book Used Truck Guide Industrial Machinery News Floor Covering Weekly Amphoto (Photographic Publications) Retirement Advisory Services Services Division Manheim Services Corporation Manheim, Pennsylvania Warren Young President Auctions: Manheim, Pennsylvania Bordentown, New Jersey Fredericksburg, Virginia Kansas City, Missouri Indianapolis, Indiana Lakeland, Florida Atlanta, Georgia High Point, North Carolina Pittsburgh, Pennsylvania Milwaukee, Wisconsin Dallas, Texas Orlando, Florida Fresno, California Anaheim, California Cox Data Services, Inc. Atlanta, Georgia James A. Landon Executive Vice President Cox Cable Communications, Inc. Atlanta, Georgia J. Leonard Reinsch Chairman Henry W. Harris President MICROFILMCD BY JORM MICR+LAB CLDttR RAPIDS • DES Id01nES ywY i fMM 1 r.� ✓r Y w\�11 �-k'4 !� '( r.':.ta4 i4ir![ 3 wi t+.V:!w` Vh t-`.FCYrrn^,`3..rkYl .."r^ -M1... tNr.-trSV-n!orr`X� 5]M! ,. ..�:.. � .r.r..a.. r.'f a._..� ..t_1r Li Y i ilii r .. =4.:.: n.��.. Sif:Ytc�:j �. ... ... :.)Av �.O.i .rMWluMslr\�'?:'�M'.`. r�r211' fT'fi'� .. .. �. �n '.'Y L..t.f. �'J- ... �5 �! yyi.'rm�6�]+'na;rt;.sr� isn'SY'A'1 �,2ti%:2:.fi:^'. � ' r; � wt "t r�`':r! !'i�bN�i`r rLt$y';'J,6�z$Y QYi71�: a1�,{�;r„n 4 ... .. ... ..... _....: <"Lis:' ":�PFViiL,O �r�a+s_ .�..... ,.a.a. i A✓3.[. ti^' J' 1 k1Yy (ldf1Y �' ...... X1..^.4. rf, a ci a RU a riu:o fig Al Wfitill(OR S voi 470 V� I Anatomy o, n ,yews a tory ................... I? 1 I COX BROADCASTING 4TH OMARTER 1977 TABLE OF CONTENTS Editor................................................ Gayle Peeples 1 HIJACKI Anatomy of a News Story 4 Fresh Start fora Ravaged Town: Butler Auto Auction lends a needed hand 6 Tapping file Tempo: Floor Come ng Weekly takes life industry pulse 8 The Night the Lights Went Out: The show goes on for WSB•TV 10 Covering the Courts: Cox stations move in as court news bans are lifted 12 Equipped for Action: kVSOC-7V, new transmitter holds the key 14 WPIC -TV Comes Alivel The Pittsburgh station rings In Its second 20 years 16 WSOC-TV—Camelot Stylcl 17 Service Awards COX BROADCASTING DIVISIONS Broadcasting Contributing Editors i KFI. KOSTFM • Los Angeles.............................Marge Velasquez KTVII •San Francisco Oakland............ I ..............Ivan Ladminsky .O —®/ WHIG TV• Dayton.....................................Nancy Thicket The Night 16e Lights Went Out„ WHIO AM'FM • Dayton....... p8 WIIGTV. r9 ................ Paul Kehl Pittsburgh ................................... Jackie Hughes WIOD, W- Baltimore." alli • Miami . -� WLIFFM.Baltimore......... .. .... ... ..........gill Viands WSB•TV • Atlanta. ............ .................... Brian Qieler .0' WSB AM FM• ........................... Anne Eason G., Atlanta .......................... ..... WSOC•TV • Chariot a......... , • • .Aubrey Morris WSOC AM -FM • ................ ' ... • ... • ... Betry Rawl Charlotte .................................... Don Bell ClAstap. New York.. .......................................AIMasint Chdstal Company. Ncw York ............................... Bella Wemer \ u' `. Cox Cable Communications s f CATV systems ht 17 stales and Denmark ...................... Covering the Courts ........... B 10 Publishing Tom McGuire United Technical Publications • y Industrial Machine Nets • Garden City N.Y....................Bill Egan National Auto Research Pu6lSkationhld.Mich.................... .Lucky Stale Retirement Advisors • Gainesville, Ga.......... Gene McDonald New York City ........................ Henry Walliesh Bart Industries • Garden City, N.Y.............................. Sy Uslan Bart Publiuitions, Inc. •New York City ........................ Sol Dickstein Bing Crosby Productions Hollywood ...................................... Services • Charles Prov Automobile Auction Senices: Manhelnt. Pa.: Bordemowat. NJ.; Prededcksburg, Ut., tapping the Tempo • ... , , , • p, 6 Kansas City, Mo.; Indianapolis. Ind.; Lakeland, Fla.; Atlanta, Ga.; High Point N.C.: Angeles,, Pa.; Milwaukee,.......Wls.; Dallas, Tec; Orlando, Fla,; Fresno, Cal. and Los Angeles, Cal..Services ..................................... Wl Bodine Cox Daln SeMces •Atlanta. , , , , , , , , . • . • . • .. Bill Melster 0 0G00Bath o A member of the Infemadonal Association of Business Communlcators ., r r, .PORM MICROLAR . r. It, ".III9F, IMACIS W ¢a RI I at � I t:t 1 (sj t 1 I :I t! ¢ 1 I If r'I'-- 1 r ra r AA. ��el a )r 9J 4 'r sll i '' P4 mi m t _I1I_�d.. _at mt H Il tUlt llltll L\It1IiR n7i FyMt1frJ • j munlcators � � sty q�'► s 'C I IMAGES �In 101lit"I I I QI IAK alt la77 9 I'; a ! l l if !1 IIY .IURM MICROLA6 Ii.if�4 ''41'll�. • 14 �, '101i105 F 4 '�� - ••'Trn, Itill t L rs I I report clattered over the WS13 Radio t wires it Frontier Airlines jet had been ei hijacked an hour before in Grand IJACKI Island, IVebmska. WS13 reporter Mike Kavanagh. ?a i q w Although he didn't realize it. he I>ad started coverage of what would become Anatomy of a news story a on. 12 hour stay for ii: Gayle Peeples,.,',: bout WSH Radio and "I'evlsion. both Td Y<i n lendsaneeded hand -. stations were lauded for their thorough, IA Industry Palse„'-.'..; also dre%v heated complaints from r WSB,TV;- audiences. WSBAV. ill Particular, was • news bans ate Iihed Ids the kejr.j l'7 I Moreover. callers claimed, such cover I In Its second 2g years similar action by unstable Individuals. Were the protests justified? Does any Y ne%vs event warrant marathon media coverage? Does such coverage promote i .•p �, t, crime? Where does the'people's right 44 Cantdbudng Edltons- • 1 These are major issues that broad- Mange Velasquez 'i F[ 49 "� Iuan Ladtdnsky ', Eg I y ' Of Nancy Thickel coverage and the ways the stations Paul Kehl a r' ^'F iy+rfnws r 7 JackleHug*hes ,•; Bill Viands . t.'1 I ..:Brion Bielm `:':Anne Eason; Aubrey Morris, `:Betty Rosol - Don Bell .: •. k;i `. -� . ':. Al Mosinl:;;:: ' Bella Wiemer( ' r .Tom McGuire BIIIEgarl : F Lucky Slate [[� hA s ...Gena McDonald... Fdl C9MJ WaItlesh '. Sy an',, Sol Dickstein - P oil Chades it,: ;NJ:,Fredericksburg. lh., 6.. irf �u in. Ga.: High Point. N.C.: a; Fresno. Cal. and Los , .:14bli Bodine ...Bill Meister Is IN.11' NO Is'>t FyMt1frJ • j munlcators � � sty q�'► s 'C I IMAGES �In 101lit"I I I QI IAK alt la77 9 I'; a ! l l if !1 IIY .IURM MICROLA6 Ii.if�4 ''41'll�. • 14 �, '101i105 F 4 '�� - ••'Trn, Itill t L rs At 8 20 a.m. (EDT) October 211, the report clattered over the WS13 Radio wires it Frontier Airlines jet had been hijacked an hour before in Grand IJACKI Island, IVebmska. WS13 reporter Mike Kavanagh. about to sign off his shift for the day. ■ broke into progronimingwith the report. Although he didn't realize it. he I>ad started coverage of what would become Anatomy of a news story a on. 12 hour stay for bout WSH Radio and "I'evlsion. both Td Throughout the 12 -hour crisis, the stations were lauded for their thorough, objective coverage. But the broadcasts also dre%v heated complaints from audiences. WSBAV. ill Particular, was assailed by protests of the station's preemption of regular Programming. Moreover. callers claimed, such cover age sensationalizes crime and spurs similar action by unstable Individuals. Were the protests justified? Does any ne%vs event warrant marathon media coverage? Does such coverage promote i .•p �, t, crime? Where does the'people's right 44 to knout end? • 1 These are major issues that broad- casters face, issues that WSB Radio and 1V addressed that day. Here, for Images \ readers, is an account of the hijack coverage and the ways the stations confronted these issues. a r' ^'F iy+rfnws FyMt1frJ • j munlcators � � sty q�'► s 'C I IMAGES �In 101lit"I I I QI IAK alt la77 9 I'; a ! l l if !1 IIY .IURM MICROLA6 Ii.if�4 ''41'll�. • 14 �, '101i105 F 4 '�� - ••'Trn, Itill t L rs 2 IJACKE Anatomy of a news story Some called it n media event ... and the enish of thepnas seems to pmm, It. Reporters. U..q including IVSB.TDeruds KnuJj(center. checked shin) scranime to hear mdin cmmmunientlmns heneeell the hgacker and owhorities. 'In the radio newsroom, things began happening fast. By 8:40 a.m.. Kavanagh had given a third report, a Federal Aviation Administration con firmation that the plane carrying the hijackerand 1:3 passengers would land in Atlanta at noon. Kavanagh left immediately for I=AA headquarters at Flarisfield International Airport. The first reporter at the scene, he dispatched a live interview with spokesman Jack Barker. Together they tracked the planes progress. Kava naugh breaking into WSB's program filingintemnittentlyand feeding accounts to NBC. The hijacker. they reported, was 29 year-old Thomas Michael Hannan. Arrested in September on bank robbery charges, he was free on bond when he crashed a security gate at Grand Island airport and demanded passage to Atlanta. There, he threatened, he would hold the Passengers hostage until authorities delivered $3 million in cash and George David Stewart, his alleged robbery partner imprisoned in Atlanta. Back at the station, reporters stayed Oil the story, supplying exclusive live interviews with the security guard Hannan had overpowered in Nebraska and with Frontier Airlines officials in Denver. "The cooperation from the station was fantastic" Kavanagh related. "The studio announcers gave us any news. break we wanted:' WSB TV Nexus Director Ed Godfrey, meanwhile, had dispatched mini -cam crews to the Atlanta jail, when, Stewart was under guard, and to the airport. WSB TVs coverage at this point, he determined, would be intermittent: Program breaks would be held to a minimum. "We knew we could cut in live any time:' he explained At 121A p.m., the plane landed. Both stations cut into their noon news. casts and seesawed with network feeds and program breaks that would continue all day: landing reports, interviews with airport officials, on -scene commentary. White Columns engineers meanwhile had rigged an exclusive patch into the PAA radio frequency carrying FBI negotiations with the hijacker. While a reporter hurriedly transcribed the con versations (FCC rules prohibit oil air broadcasts). Radio Assistant News Director Gordon Van Mol supplied regular updates. The patch gave the stations a distinct advantage over other media at this point. But both were acutely aware of the weight of what they were broadcast- ing. In fact, "We deliberately withheld news we thought might excite the hi jacker and jeopardize FBI negotiations;' Godfrey stated. The stations followed the action tire- lessly irelessly all the afternoon, through Hannan's demands for food and threats "hat "a lot of People will be killed" if Ills demands weren't met. By early eveninoboth ern.„ i,,.t jockeyed for better I the plane, but their c were faltering. The tj carrAng reports be the stations were we use and interferent struggled with flaggil Kavanagh managed station crew, who Pu The coverage do Action News that ev, almost uninterrupte evening, with Ancho and John Pruitt reca events when onscen Hannan by now had stewardesses and wa his attorney over his TVs cameras, aided camera loaned by th tion, stayed fixed on At 9:00, negotiatio released the remaini unharmed and indic< render. Then, sudden seeming fit of despair gun to his chest and More than 12 hour began, it ended, and i beena highlycharge a "media event" mad, by nonstop news cov, WSB's switchboard indicatorof this sentim The covennie continued ill with IVSB's Gonion tom A •• r.q'I,,;. !:y .IURM MICR6LA13 IAL1e.I � P1 W bi 1011RT1I (1HAR'I1fR I'r77 s Director Ed Godlrey, dispatched mini -cam ata jail, where Stevan and to the airport. ge at this point, he ild be intermittent. would be held to a new we could cut in . explained. lseporls, he plane landed. into their noon news ed with network feeds ks that would continue interviews with -scene commentary. engineers meanwhile lusive patch into the ncy carrying FBI the hijacker. While a transcribed the con - flies prohibit on -air Assistant News Van Mol supplied e the stations a distinct the' media at this sere acutely aware of rt they were broadcast. Ieliberately withheld might excite the hi. dize FBI negotiations" wed the action tire. on, through for food and threats will be killed" if I met. both crews had y is II ry A Fa kq �a f 4 ari jockeyed for better vantage points near the plane, but their conununications were faltering. The two way radios carrying repots between reponers and the stations were weakened from over use and interference. The crews struggled with flagging signals, which Kavanagh managed to relay to the station creno, who put them on the air. The coverage dominated WSB IVs Action News that evening and continued almost uninterrupted the rest of the evening, with Anchors Monica Kaufman and John Pruitt recapping the day's events when on -scene action was slow. Hannan by now had released two stewardesses and was bartering with his attorney over his surrender. WSB TVs cameras, aided by a special night camera loaned by the Rand Corpora tion, stayed fixed on the Plane. At 9:00, negotiations turned: Hannan released the remaining passengers unharmed and indicated his own sur- render. Then, suddenly, at 9:56, in a seeming fit of despair. he placed his gun to his chest and pulled the trigger. More than 12 hours after the hijack began, it ended, and tragically. It had been a highly charged event, to sonic, a "media event" made more sensational by non-stop netts coverage. WSB's switchboard became air early indicator of this sentiment. At 12:30 p.m.. when WSB'IVs noon news normally signs off dte air, the White Columns phones lit up. Callers too numerous to count demanded their soap operas run on schedule, hijack or no. As the high jacking—and the coverage — persisted. callers raised every conceivable point. even ways the FBI could capture Hannan. The one issue, however. that kept surfacing: marathon coverage like this detonates future crime. So intense were the protests that Assistant News Director Gordon Van Mol took the issue to the air in a WSB AM hotline debate that filled two hours. Later he told Images. "We kept our perspective throughout the cover age. We continued regular news and music. We fell the hijack warranted all the coverage we gave it—we never manufactured nems to fill time or grab listeners:' WSB Vice President and General Manager Elmo Ellis countered in an on air editorial the next day that media coverage may actually work to prevent crime. "It's only through full disclosure of the horrors of hijacking that we're beginning to see the possibility of corrective action - - ." he said. "Nations that have cooperated with hijackers flaw seem to be having second thoughts. All because this terrorism has been exposed by the media for the madness it is:, The coverage continued the follmeing day: 1-13tAgent Don Cochron recaps rhe runnofl nn file air with IVSB's Gonion Van Afol. fr NO I I ouAR rhll pm •, Fn!IInl it I!V .ORM MICROLAD Ni� "'Wiil . ,ti,, !-InITIf°, Ed Godfrey injected that continual news coverage "does more to alienate viewers than to fan the fire of more crime:' He added. "Because we could cut in with live coverage. we couldn't see sitting on the story constantly. Realize. this wasn't a volatile situation like the terrorist seige in Washington D.C., where t hey asked for TV coverage" -Phe decisions of both stations to keep certain news off the air apparently was well founded. "We really hoped the media wouldn't send information that would set Hannan off, in case he was monitoring broadcasts; FBI negotiator James Dunn noted later. The next day, the preemptions over, crews returned, the switchboard calm. WSB 1V Vice President and General Manager Don Elliott Heald reflected on the coverage. Terming the hijack "a perfect test tube case" of the decision broadcasters face, he stated."You're really torn. You're committed to the people's right to know, but you wonder if publicity doesn't feed a criminal's urges" Heald asserted that "while we couldn't justify wall-to-wall coverage from the beginning, we were correct in preempting programming later, when the action—and the public's desire for news—accelerated:' "If we had it to do over again, we'd do it the same way he said. "They were real pros ... To WS13 Radios Mike Kavanagh, the hijack coverage by both stations ap- proached "a reporter's ideal" mainly because of the cooperation of the staff and management of both stations. lie applauded the efforts "above and beyond file call of (fifty" of WS6 personnel: radio reporters Tanury Cairns and Dave Ross in file newsroton, David Foulk and Bill Bulger on the airfield. John Moore, morning air personality, who broke into pnngranuning with hijack titillates. When file two-way radios began In fail, Chief Engineer C. 11. Suwon arrived in the airport In bolster them mvhile longer. And when the ambulance bearing 1lan- nan's body rushed from the scene then night, engineer Jim Cash grabbed if phone In give if live on -air report. Prom WSI3-111, staffers proved them- selves to be "real pros" according w Don Elhot Heald: Dennis Kaulf and Ernie lijorktnan, on -scene reporters: Monlca Kintfrnan and John Pndfl anchoring from the studios Into the night. Iicald added Ihaf off -duly reporters called In through. out the coverage offering (heir help. J 3 li r� II4� 9 a j9 4p !i lu !If tfi M7 CJ IntnGl:s � I� jockeyed for better vantage points near the plane, but their conununications were faltering. The two way radios carrying repots between reponers and the stations were weakened from over use and interference. The crews struggled with flagging signals, which Kavanagh managed to relay to the station creno, who put them on the air. The coverage dominated WSB IVs Action News that evening and continued almost uninterrupted the rest of the evening, with Anchors Monica Kaufman and John Pruitt recapping the day's events when on -scene action was slow. Hannan by now had released two stewardesses and was bartering with his attorney over his surrender. WSB TVs cameras, aided by a special night camera loaned by the Rand Corpora tion, stayed fixed on the Plane. At 9:00, negotiations turned: Hannan released the remaining passengers unharmed and indicated his own sur- render. Then, suddenly, at 9:56, in a seeming fit of despair. he placed his gun to his chest and pulled the trigger. More than 12 hours after the hijack began, it ended, and tragically. It had been a highly charged event, to sonic, a "media event" made more sensational by non-stop netts coverage. WSB's switchboard became air early indicator of this sentiment. At 12:30 p.m.. when WSB'IVs noon news normally signs off dte air, the White Columns phones lit up. Callers too numerous to count demanded their soap operas run on schedule, hijack or no. As the high jacking—and the coverage — persisted. callers raised every conceivable point. even ways the FBI could capture Hannan. The one issue, however. that kept surfacing: marathon coverage like this detonates future crime. So intense were the protests that Assistant News Director Gordon Van Mol took the issue to the air in a WSB AM hotline debate that filled two hours. Later he told Images. "We kept our perspective throughout the cover age. We continued regular news and music. We fell the hijack warranted all the coverage we gave it—we never manufactured nems to fill time or grab listeners:' WSB Vice President and General Manager Elmo Ellis countered in an on air editorial the next day that media coverage may actually work to prevent crime. "It's only through full disclosure of the horrors of hijacking that we're beginning to see the possibility of corrective action - - ." he said. "Nations that have cooperated with hijackers flaw seem to be having second thoughts. All because this terrorism has been exposed by the media for the madness it is:, The coverage continued the follmeing day: 1-13tAgent Don Cochron recaps rhe runnofl nn file air with IVSB's Gonion Van Afol. fr NO I I ouAR rhll pm •, Fn!IInl it I!V .ORM MICROLAD Ni� "'Wiil . ,ti,, !-InITIf°, Ed Godfrey injected that continual news coverage "does more to alienate viewers than to fan the fire of more crime:' He added. "Because we could cut in with live coverage. we couldn't see sitting on the story constantly. Realize. this wasn't a volatile situation like the terrorist seige in Washington D.C., where t hey asked for TV coverage" -Phe decisions of both stations to keep certain news off the air apparently was well founded. "We really hoped the media wouldn't send information that would set Hannan off, in case he was monitoring broadcasts; FBI negotiator James Dunn noted later. The next day, the preemptions over, crews returned, the switchboard calm. WSB 1V Vice President and General Manager Don Elliott Heald reflected on the coverage. Terming the hijack "a perfect test tube case" of the decision broadcasters face, he stated."You're really torn. You're committed to the people's right to know, but you wonder if publicity doesn't feed a criminal's urges" Heald asserted that "while we couldn't justify wall-to-wall coverage from the beginning, we were correct in preempting programming later, when the action—and the public's desire for news—accelerated:' "If we had it to do over again, we'd do it the same way he said. "They were real pros ... To WS13 Radios Mike Kavanagh, the hijack coverage by both stations ap- proached "a reporter's ideal" mainly because of the cooperation of the staff and management of both stations. lie applauded the efforts "above and beyond file call of (fifty" of WS6 personnel: radio reporters Tanury Cairns and Dave Ross in file newsroton, David Foulk and Bill Bulger on the airfield. John Moore, morning air personality, who broke into pnngranuning with hijack titillates. When file two-way radios began In fail, Chief Engineer C. 11. Suwon arrived in the airport In bolster them mvhile longer. And when the ambulance bearing 1lan- nan's body rushed from the scene then night, engineer Jim Cash grabbed if phone In give if live on -air report. Prom WSI3-111, staffers proved them- selves to be "real pros" according w Don Elhot Heald: Dennis Kaulf and Ernie lijorktnan, on -scene reporters: Monlca Kintfrnan and John Pndfl anchoring from the studios Into the night. Iicald added Ihaf off -duly reporters called In through. out the coverage offering (heir help. J 3 "Fresh start" for a ravaged town ButlerOna Tuesday night late last summer residents o(Pennsylvania's Conemaugl River Autwhat o Auction storm. . oulght eysouwas at comm nshelter frs summer /ends a needed hand Theywere wrong. Within h h I 4 news coverage. The sale pulled In $11,500, proceeds i "Fresh start" for a ravaged town ButlerOna Tuesday night late last summer residents o(Pennsylvania's Conemaugl River Autwhat o Auction storm. . oulght eysouwas at comm nshelter frs summer /ends a needed hand Theywere wrong. Within h h I 4 news coverage. The sale pulled In $11,500, proceeds that were divlded among Johnstavn's disaster programs. Project "Fresh I I I "Fresh start" for a ravaged town ButlerOna Tuesday night late last summer residents o(Pennsylvania's Conemaugl River Autwhat o Auction storm. . oulght eysouwas at comm nshelter frs summer /ends a needed hand Theywere wrong. Within h h I 4 news coverage. The sale pulled In $11,500, proceeds river had vaulted its banks, floods,ing all of Johnstown with eight feet of water. Power lines were down, buildings sub. merged, debris and mud everywhere. More than 160businesses were destroyed and 7,200 households needed assist. ance. In the seven -county disaster area, damages totalled $200 million. There was little hope but to rebuild. Johnstown's automobile dealers— many of them participants in Butler Auto Auction's weekly sales—were among those devastated by the flood. So, Butler General Manager Lou Fazio lost no time. He and a handful of other dealers who had escaped damage launched Johnstown's "Fresh Start" campaign. They rallied dealers from Pennsyl. vanta, West Virginia and Ohio to donate autos: 50 did, and many others gave cash. Dealers in Wilkes-Barre, hard hit IhurTica "A n III in 73. sent a m ler- oad of ars. [tier dealers asked their subcontractors—mechanics, body, Paint and upholstery shops—to help recondition lood.damaged autos. State auto associations and dealers groups offered free publicity. Hight weeks after flood waters re. ceded, Butler hosted the sale. Fazio manned the auction block; the auction donated Its facilities and fees. WIIC,TV even joined its C 0'I U19 ox associates by sending news crews from Pittsburgh for complete m i news coverage. The sale pulled In $11,500, proceeds that were divlded among Johnstavn's disaster programs. Project "Fresh kr Start" had been just that;' R Special thanks go to Butler General Manager Lou Fazio and Office Manager Joe Greco for their help in preparing In this story. MUM ILMED BY JoRm mICR+LAB CLDAR RAPIDS • DES MOVIES The dam lowers FOURTH QUART I' I'., vi �H•' a. ii I lu J,nn,iq.u'rmnu.,n 16-01 n,�b'r. n„J, 'ling J,'nL i. u,„ ium�n.l humL� J. a In �., bu.rni..r. i„n J. fl, -".l m ....... rugrn.. OEORGE .� JOHN'S F .t r r. I 0, 'AM WIM ado pf I I I 1 11( "Q1 All 11W Loving In+W.. v f I I I 1 11( "Q1 All The night the li hts went Of all the hazards that can befall g live broadcasting, none is more unnerving than a power failure— blackout of an entire studio, Ito telecasts and feeds. This happened at WSB-TV recently, and when it did, Promotion Assistant Anne Eason grabbed a camera to chronicle the hectic events. At 6:40 p.m. one weekday, as WSB-Tv Action News was counting down the last 20 minutes to airtime, Director of Engineering Bin Po were glanced at the TV set in his office. While he watched, the Over in the studio, Associate Picture flickered and went blank, News Director Skip Haley lost ni time. He grabbed a two-way rads Every light in the building was and summoned WSB-TV's Live out; even the projection room Action Camera (LAC), the mobile monitors were black. Powers' production unit. Next call was tc worst fears were confirmed: power the news set: "Stand byl" failure. The plan: telecast the news fro; In June, the engineer recalled, Channel 2 had lost power briefly the LAC, without help of electron studio when a 600 -amp fuse blew. The cues or feeds. The Tv transmitter had full power—just chance of 1t happening again was rare. "Still... " he thought. He no signal to feed 1t. The plan headed for the power substation could work. behind White Columns. action News has power for studio lights', but still Is off the air. �1 OLl .the shat ,ta It no radio re bile ua to Went OU � .the show goes on for WSB- . er in the studio, Associate aDirector Skip Haley lost no He grabbed a two-way radio summoned WSB-TV's Live, -n Camera (LAC), the mobile action unit. Next can was to ewe set: "Stand byl" )rplan: telecast the news from AC, without help of electronic o cues or feeds. The TV mltter had full power—just .nal to feed It. The plan work. 40 Five m1n- 5: utas to go and still 5 no power. Produce Andrew Shinnick (back to camera) tells Anchors John Pruitt and Monica Kaufman that with out film, their new copy can last only 18 minutes. After that, they'll "talk about anything' to Qsta�y on the air. f v 0 Meteorol, gist Johnny Beckman (1) counts down to airtime. WSB-TV's switch- board Is jammed by callers wanting to know what's hap- pening. Pruitt — from a noticeably dim set — comes on and explains the Power failure. He and Kaufman begin the news, sane film or tape. but S C" teohnical diffi- toe another fuse; it blows an underground conduit, as power for studio lights, but Covering the courts Cox stations move in C -is C01-10 news bans are lifted AMonde fudge „ud It cc, wld it I, n I Ir do the lulule of Cousl'num I ocuwle in his sI ne. A( coryld Supreme_ ( null Ju,uce predicted it keould "lake if],, Imsiery nun of Ilse rouesthole In nn we heal led by br0 uk Mees and b nristvls alike the two states coined the snl,lll but growing Contingent I)at 11okv permit Ilve IV an d radio news CoVvNge , If n Iurtr'lot t .roc-cecl Ings. The police. which revel,I" the tta dillonal hall nn electronic news cuceloge in (,ormroot s. has also prompted questions as 11) what the new freedom will mean to media and legal interests. MOD WAIA plugged its nliclopholle, Into .Miami Circuit Court Chnnlbers I'CCeIIIIV for the trial of IF, vearold Rosily Znmorn, admitted killer of an aldrrly Miami f3cach w'onlan. l'he C,ISC drew national attention - end held dual significance for broadcasters. 7.anu)rI'e auornev claimed he had acted under 'IV intoxication" induced )y a lifelong diel of televised violence. I lis defense was later su'uck down by the jury. he e.11 rluwnrtrd of first degree murder. Restrictions on Coverage .'nor to the trPl hedge Poul Raker II.1d nu111011ed the press that their de polvnent would 0111),111v determine the future of live Cour Coverage Rnkel set allinIenl guidelines one still cameo.+. nee IV nnnem 111.11 would pnrvidr I owl -vie to other broadcasters. radio IrC0lderS could pmCh 11110 the Court r, I, nn'Iuclio ,Ystenl I -Ie also took special +Ie1)s to protect [lie JnN (Poll] news Impel or broadcast reports during the trial -linker wsls well pleased keit) the Lav [Ile IINd was handled: MOD Nem DlrvClor Chuck Dent remarked Inter. Dent ,ldded thot reposers' fear, of ..gculJ,londing.. by lauyen vele un founded. Radler. he said, the media', difficulties were technical. Florida's first test of open coveraye came during it onrveil r Supreme Court ordered experiment in which all state courtrooms were opened to cameras and recorders. Judges are allowed discretion in controversial cases. Press Behavior ApI I he Georgia Supra courttoom policyte'l, "bring the courts into according to Justice I early advocate of live remarked later that "t' better than some lana WSB Radio and P, event than daywith lie courthouse and a hal special on the impact But. station rims staff, day held more histone than news value. "Let's face it. Suple proceedings can be do 'IV Anchor Monica K,: (News Director Skip I -I; "We see our Supreme happening maybe tire depending on the case arnong broadcasters in revealed, is to open d. • -•- ^!^•••• • • •• ••,r ••••••••,• ,Y,'+ r v mupr... 11•.111.. ..... FIIIIfflllff repo", OJ tlu• HangV 7.nnlrinr bine hark fn flu•.vinflnn. I R' i IMAGI.S U ,It I OUR I I Q1 IAR I IN 1'177 II)Wo MIC F10 Ara led of first degree Infidel. is on Coverage the trial, Judge Paul 13aker lied the press that their de could virtually determine the court ttweraye. f3aket set sidelines: one still cameo. vera that would provide ) other broadcasters: radio ould patch into the court ) system. hie also took special vert the jury from news - oadcasi reports during the to well pleased with the way c handlecl:' WIOD News luck Dent remarked later. I that reponeis' fears of tiny.. by lazryers were un- iber, he said. the media's :ere technical. first test of open coverage g a one year Supreme ed experiment in which all uoms were opened to d recorders. Judges are to Idol hark to Ilre sualoo. p' pol I 0 illowed discseuon ill rltoolulg rennin controversial cases. .q Press Behavior Approved 1 The Growl Supreme Court > open courtroom policvuas calculated to "hany the courts Into thv 20th cainuty: fill according to Justice I I E Nichols. An it varly odvocnir of live cmernye. Nichols remarked kuvr Thal "tile media 11e110Cd better than some Iawvers do:' IWSB Radio uld'IV headlined the I cmil that day with live reports troll the courthouse and ti half LOW WSB -IV Special on the impact of the new policy. P But, station HVIV.1 staffers confided. the day held more historical significance than 1IMS viluc. Lei's face it. Supreme Courtproccedint , can lie dull noted WSB iV Anchor Monica hiuhuan Assonote News Director Skip Haley concur, ed: "We see ort Supreme Court coverage f� happening maybe three lintel a year. depending on the case:• *111C thrust among broadcasters in that sloe, he revealed. is to open the lower trial C purl, 011C superior court diendv 11.11 seemed parnussnn To bn ,Kk,I1l pec vedin1 s. lute roses shot geneolly ate coll'Iidvied more illlereslilly. ( ieoryia s hlyh coup decided 1,111 kilter W open it, chomber.. Shoilk altenW Id. Justice Nichols appointed ,i .31 member conmlilim• of leyol and media advisors to tell the court hoc, to di i it Courts *on the line' The onion. ,unnised John Fannon. Cox assistant secretary and ditecloi of broodcisl standards. is an admirable One. 'Thr Courts are putting Ihemsekvrl on the line:he stated_ Furman noted That Supreme Court proceedings. in p+n'ticulal are Oftel viewed by the public a, secretive. exposure full ought as as a detenein to crime, once people realize how the judicial systen) actually works:' he said. Although five slices will) open court room policies do not signify a trend. broadcasters hope the new freedom will Spread. To do this. they realize, they must overcome bans such ns the Allied con Isar Association's long standing prohibition of live broadc,ist and photo giaphic covemyv. Thele also ire precedents as the 1965 Billie Sol Estes case. In MKII the U.S. Supreme Court ruled chat televising the trial against Psles tcishes hod prevented him from hiving a fair trial. (;nny)S like the Radio and Television News Directors Association. however. are c,orkiny on national and state levels To reverse bans in the remaining states. Once thev do, offered Cos Director of Nchvs. Dick Mallary. stations may have trouble deciding how to best use their new freedom: which trials to cover, how much time to devote to live coverage. I31.11 1 think the dust will settle after the novelty wears off" he stated. Generally, broadcasters maintain that the marriage between free press and fair trial can be a viable one. that they can infomi the public without hindering trial proceedings. As Mallary stated, "We're glad to have the right to do it" IMA(iiS A ,;C Ir UR11WHARIM 1977 ),)RM MICROLAO While WSIVIV Avhor dlonice Rnofnum (I) n•pon liar finrn inert thnmhem Jahn Pmitl (above. s'r(ond fnnn Ir fl) nmdrmt's a studio panel of Irgnl r�prttx on the import of open rnumnnrtts. I'mill u•ns•d oo thr .ifoo-s odoiao.V (uni- ndttrr to establish guideline•.. for mrdin rowroge. 1114,�FAL I Ilk, Nl� Al. I �v a �I Seen behind IVSOC-'IV•s cnn(m1 mum manir0r. C111,f L glneer Chnrlic• lVhilley checks tu• new trnnsmitter. 1� I 1 111111=1 0U aq Jefv 1. vp :v.g - �x �+�/;K v 1,. •rpt e uv.an Kv r E fl 1 l On that bright, clear Sunday in April. 1957, when WSOC-TV broadcast its very first program, "Dave Garroway's Wide, Wide World;' the station's signal was as good as signals were in those days. Times and technology have changed since then and today, WSOC-TV can rightfully boast a signal that is the best that broadcast technology has to offer. The reason: the station's new trans. mitter, a 50 -kilowatt unit produced by the Hams Corporation, leading maker of broadcast equipment. A transmitter, explained Cox Vice President of Engineering Bob Wehrman. generates a station's radio or television signal that is sent out over its broadcast lower. A complex maze of intricate circuits, it Is vital to a station's operation and must be in top working condition. WSOC-TVs new Hams is just [fiat. It actually is two transmitters In one, a dual unit [fiat gives full power output. (WIIC-TV, Pittsburgh, recently Installed an identical transmitter.) WSOC-TV Chief Engineer Charlie Whitley, the 30 -year station veteran who can decipher this electronic puzzle, explained, "It used to bother us to think about losing modulation during a network news event. Now, if we lose signals from one transmitter, we can switch to the other instantly. Viewers Won't notice the change:' What they might notice Is the uni. formly excellent color picture quality and reception [he new unit assures. Also. since [his unit processes video and audio signals at extremely low power, the station realizes a sizable energy swings. This latest move Into futuristic tech- nology conforms well with WSOC 1 s philosophy that "people today want POURTI I QUAR"11:It 1977 information that helps them deal with a complicated, fast-moving world" as Vice President and General Manager Freeman Jones said. In the past few years, the station has given Charlotte award-winning newscasts that include in-depth features, "mini -docs" on such local problems as juvenile justice, child abuse. alcoholism. There are the incisive editorials rendered by Pulitzer -prize. winning artist Gene Payne, news of recreational, as well as professional. sports, and weathercasts that cover the total environment. As Jones sees it, staying abreast of industry trends is not an option for WSOC-TV ... it is a mandate. "There is going to be increased news program- ming in the future of television he predicted, "and those who package it best will be the winners" "We're on with two hours of locally. oriented news a day: we've designed a new set for local news, added two ENG (electronic news gathering) cameras and are equipped with a microwave relay system" he concluded. "With this lineup, coupled with our new trans. mitter, we've got the programming and equipment to compete with any station in the country:' WSOC-TV's new transmitterholds the key WICROIILMED BY JURM MICR+LA6 CEDAR RAPIDS • DES MOVIES -rit, PAP ri" WIIC 6TV U0 es IAlive! lit the time WIICIVS 211th hinhdav rolled around This (all, evelvonc-.. the . station and Pillsburghers rdikc--acu eager to c'elebnue The station that had towed Pittsburgh as "a whole urnid of people" become a Wood of merry making for its entire anniversary month. There were parades and fireworks. There Was the japing of Phil I)onahuW's show from Pittsburgh's Point Stale Park that drew 3500 viewers to see the charismatic Donahue in person. ",*here n was WIIC JVs own "11 Alive" promo tion, the dynamic new Iheme that opened the fall lineup of strolls. There Was a 9111411 celebralion. too. The station's binhday patty spollighted I ran remember tcorking m the 21) WIIC IV staffers who had buten there (or the first siymon September I. 19,547. For these emploves. there were I lot of memories. studios" began 20 Year vet Bill Bauman• "where it was so cold• toll could see the breath of the people on nunerd" Fellow crewman Joe ivluller echoed. Ave worked with on(. camera then. and stored our sets in a truck outsidW the studio— Which shotes Voll hotc nvu'h space tee had,. WIIC'IV, then pan owned by the Pittsburgh Post Gazette, bro.l(I from 40'.: 110' studios high above PuLhurghs northside. The station. in N13C affiliate. was the c"V s first i'lle'nrintV If, KDKA 'IV. the UBS station that had reigned OS sole focility slate PPN If the sludins to -w Itlinlillt,. "I uru• Ihr nru+o bj. tri Ihow dat'+they tvele Of the 15 minute. handheld ruo rnrd a.ntety. 13y ]Ob:I. hoteever, the S6ilion could bnasl new fm Mile" and 1,111, bunlh S fin't :ill minute evening ntvvsra,t Coy lirnadrnsliny pumb,nrd the 'japan in lotnl. laying the highr.l lumounl raw Int n .nlyo hl o,uk.i�l to, Ike I4 f� 9 I�I ',*hroughoul its 20 vea WIIC las been a pioneer munity. It Was first, in 19 Il� electronic news gathenot With weather radar, with I tial production capabilih, In selVice color. IIEngineer Jack Sipe. an staffer. related, "Color bra some adjustments, for its viewers. When we started 1'ul get calls from people who color in our studios must Equally anwsing was th j� experiment with "remote" "Rio staff members had i Whether the tower swayed carpenter Bob Schass. --S Of them climbed to the to crew rolled the cameras rat that Was our first remote!" til i t rem uunnhur k ruusr r•uuuyh Int rrlrhrr.lion. rind herr hr proriJrt n lire shear Irma 1'irtdnn+7h't' 1'ninLtiBmI'm 6. 111:N dy i J IURM MICROLAr3 11 Alirr Anchors Ihvvn'ty Ilvrr pnrndr ,h,dnq IPIIG7les nmdl nl Ihr pnrndr. 1111 gill I Q1 I:AR I I R 1077 q second 20 yeaA enough for eele6mtlon, and herrr irk. EE PIF II F fl ii Throughout its 20 years of service. WIIC has been a pioneer to its com munity. It was first, in 1975, to offer electronic news gathering, the first with weather radar. with retail commen tial production capability, with full service color. Engineer Jack Sipe, another 20 year staffer, related, "Color broadcasts took some adjustments. for us and the viewers. When we started them, we'd get calls from people who claimed the color in our studios must be off!" Equally amusing was the station's experiment with "remote" broadcasts. "Tw0 staff members had a bet as to whether the tower swayed;' recalled carpenter Bob Schuss. "So, while one of them climbed to the top, the floor crew rolled the cameras outside ... that was our first remote!" Later programming undoubtedly was more sophisticated. The station produced broadcasts around local appearances of John F. Kennedy, Spiro Agnew and Nikita Khmschev. In 1968, WIIC was lauded for its round-the-clock coverage of the Man- nington, West Virginia mine disaster. The station provided similar coverage this summer on the tragic flood in Johnstown, Pennsylvania (see p.4). For two consecutive years, WIIC's telethons have helped the Duquesne University Tamburitzans, a group with ethnic and cultural ties, raise funds for a national folk art center in Pittsburgh. And there have been times when WIIC has made headlines of its own. Twice this year, robbery suspects con. tatted Action Line reporter Wayne Van Dine for assistance in surrendering 11 Allwr Anrhors Beverly Byrr and Adam I;utolr ware pari of flip cey c Comnnndfy Ony parade during IVIIC.7Vs annivi,many mwnfh. LNrr'thry soved as nnnounrem-for flip rest Pt of thr pnrndr. 64 IMAGES .� 1:01 IR'I'I I QUARTER 1077 r,,(:Ped II fir BY JURM MICR(ILAB 1 JAI PAPIM • nf.5 1101NB to police. Van Dine later received thanks from both the suspects and authorities for his intervention. After three weeks of celebration, WIIC launched its fall season of new programming, all introduced with the new "11 Alive" look. And if the spirit of the station was any indication, the second 20 years promise to be even better than the first. 15 16 o -r nsoc rvwu n.w u..u, wr un„s „a�r,su m w.e .a+u wa tos WW IV CHARLOTTE Ecrn promo pneker is pnnemed nJler a "Comrlm"IPallurn. ,)pot! Wk_Y(J -Camelot Style WSOGTVs sales team wanted "something different" to introduce the station's fall lineup of shows. So ... they made a Broadway play. Well, not quite. The sales and creativ, services departments joined minds and talents on a promotion that is a light. hearted, clever adaptation of "Camelot' They wrote the lyrics, designed the sets, danced the dances, even made some of the costumes. "I never knew we had so much talent right here!” raved Marty Kanak, local sales rep and creator of the skit. Her idea came, she recalled, after she heard a catchy phrase In the real "Camelot" theme song. Weeks of lyric writing, rehearsal, production (sandwiched between their sales tasks!) later, the Channel 9 players made their debut. The skit, titled "Channel 9" stars Kanak as the Queen, who actually is a skeptical media buyer looking for the perfect station. The King—patterned after King Arthur—is aptly played by Marvin Pridgen, off-slage general sales manager. The King and his court -15 other sales staffers—waltz the Queen through WSOC•TV offices, studios and news sets, literally singing the station's Praises, all set to "Camelot" melodies. "We wanted a skit Ihal would promote our network ane! local shows, but, it's also done a great job of showing off our production techniques" Pridgen staled. WSOC-TV, like more and more stations. a offers start -t0 -finish commercial product tion, a real plus for local advertising. The station's creative services staff, under Marion Meginnis' direction, put the finishing touches on the 18 -minute, color videotape skit. And, as the players attested, they had their trying moments. Like the time during raping Pridgen was thrown off his horse. "That scene lasts five seconds—and took four hours to tape!" laughed Kevin Mirek, local sales rep and one of the lyric writers. Still, the production is charmingly amhentic. All singing and dancing are the staffers' own—a "not quite original soundtrack" they call It And, like the real "Camelot;' this one has a happy ending. Local and national media buyers and retail clients love It. And the Queen? She, too, was sold In the skit's Grand Finale. she joined with all of the Court to sing ... "When one considers everything we offer 76 ease your mind and gel you through the grind. You'll find there sinnply is no beaor answer— Than Channel Nine!" IURM MIC R(pL AD IMA(ii.S i' i Donald B. Hapn� EKemelhHar Michael Andrews William R. Baum JohoA. Bleriot.. William R. Cardill Burton A. Carlisle - Anthony L Certs George W, Cowie Thomas J. Frawle John R. Gilbert.. Melvin Helms.. . John S. Hutsko... W. Roswell Jones, Donald G. Kann.. Andrew Kasrrarik, Thomas B. Kenne Robert C. Kerr. Ronald R. Loesah. Guy S. Monahan. . Joseph G. Muller. . Garland B. Neville. 'John D. Price, Jr.. . Norbert A. Schmitt. Robert E. Schrass. , John W. Sipe.... . Raymond J. Spahr. . Frank L Tamsi, Jr.. Robert G. Teague,. Louis J. Mahos... . Nelson S. White... V. Byron Williams.. . James H. Barber... Johnny Beckman.. . Ronald Bonar. . , Jim Bowen ........ Carl E. Bruton... , . Jack J. DeRoco, ... . Jack Long...... . , Carl Moon..,.,,,,, Selma Newman.. , .. Hattie M. Allen..... . Lewis Brooks.. Stella Cummings. Dianne Faucetle...... Burton W. Hannon.., Allen L Hebert..... . 101 QI )AR Illi 1'177 I luftern "Gnnelot" LPulbuni. local shows, but, it's I job of showing off our iques" Pridgen slated. more and more stations, ish Fc ommercial produc- or local advertising. restive services staff, egtnnis' urecu%put ches on the 18 -minute. skit. And, as the players dtheir trying moments. ring taping Pridgen was rse. "Thal scene lasts 'd!00 toofour hours to evin Mirek, local sales helyric riters. coon is wcharmingly ging and dancing are —a "not quite original call it. And, like the his one has a happy d national media buyers love it. And the Queen? Id. In the skit's Grand ld with all of the court A 1 l P Service Awards iiders everything we 1 6 id and get you simply is no better ®u I Nine!" INIAGES k 9 40 YEARS Donald B. Hapner........................ WHIO 25 YEARS Kenneth R. Hardin ....................... Christal 10 YEARS WSB 20 YEARS WHIO Michael Andrews .......................... MIC William R. Bauman ......................... MIC John A Bleriol ............................ MIC William R. Cardille ......................... WIIC Burton A Carlisle .......................... MIC Anthony L. Cerminaro...................... MIC George W. Cowfer, Jr ....................... CAN Thomas J. Frawley .......................... Cox John R. Gilbert ............................ MIC Melvin Helms ........................... WSOC John S. Hutsko ............................ MIC W. Roswell Jones .......................... MIC Donald G. Kann ........................... MIC Andrew Kasmarik, Jr ........................ MIC Thomas B. Kennedy ........................ MIC Robert C. Ker :............................ KFI Ronald R. Loesch .......................... MIC Guy S. Monahan .......................... MIC Joseph G. Muller .......................... MIC Garland B. Neville ......................... MIC John D. Price, Jr ........................... MIC Norbert A Schmitt .........................WIIC WSB Robert E. Schrass .......................... W John W. Sipe ............................. W Raymond J. Spahr ........................ WHO Frank L. Tarasi, Jr .......................... WIIC Robert G. Teague ........................ WSOC Louis J. Vlahos ............................ WIIC Nelson S. White ........................... WIC V. Byron Williams .......................... WIC 15 YEARS UfP James H. Barber ........................... WSB Johnny Beckman .......................... WSB Ronald Bonar ............................. WIIC JimBowen ............................... WSB Carl E. Bruton ............................ WSB Jack J. DeRoco ........................... K VU Jack Long...............................CAN WSB Carl Moon...............................CAN KTVU Selma Newman ............................ UFP 10 YEARS WSB Hattie M. Allen ........................... WHIO Lewis Brooks ............................ WSOC Stella Cummings .......................... CAN Dianne Faucette ........................... Cox Burton W. Hannon ........................ CAN Allen L. Hebert ........................... CAN 101 JIfl1I Qi lAR 1I!Ii 1977 Jessie Hofryeer ............................ WSB Johnny Morison .......................... WSB Robert H. Stroud .......................... WSB Charles H. Thayer ......................... CAN Robert Way .............................. KTVU Ronald Wayland ......................... Christal 5 YEARS James G. Baldridge ....................... WHIO Gregory L. Bart ........................... CAN Heather Belivllle..................... I ...... Cox Patricia Bird ............................. CAN Pat Bourgeois ......................... Cox Data Donald Boyd ............................ WSOC Barbara J. Brown .......................... CAN Robert E. Bmggema....................... CAN Alan D. Burnett ........................... CAN Georgia H. Butterfield ...................... KTVU John A Carnes ...........................CAN Donald D. Dabney ......................... WSB John W. Daebelliehn ....................... CAN Wayne L. Dalton .......................... CAN Robert D. Davis .......................... WHIO Brian Franklin ............................. UfP Alan F. Gardner ........................... WSB Phyllis N. Gardner ......................... CATV Herman Gillett ............................ CAN. Raymond J. Goddard ........................ Cox Jack C. Graham, Jr ......................... CAN Lydia Grohol ........................... TeleRep. Judith A. Houston ......................... WSB Gordon Jones ............................ WSB Barbara Kiser ............................ WSOC Brenda L. Kyle ........................... CAN Joan Lauser..............................l1TP Jeffrey B. Lawson .......................... WHIO James G. Lessard ............ ........ .... . CAN Douglas Loving ........................... CAN William MacKenzie ........................ CAN David A McKenzie ......................... CAN Jerome Metzger ............................ UfP Tracy A Monson .......................... CAN Howard C. Munn ......................... CAN KatyNettles ............................... Cox Patrice J. Newman ........................ MOD Mary Ann Oklesson ........................ KTVU Myra Pierce ........................... Cox Data Bill Powers ............................... WSB Donald F. Quist ........................... KTVU Betty Ramsey ............................. WSB Kris Rankin .............................. WHIO Joan Shearer..............................UTP Sharon Simonds ....................... Cox Data Bobby Keith Smith ........................ WSOC Edward W. Stark .......................... CAN Mark Tobey..............................CAN Richard E. Trapenese ....................... CAN Eileen Tunison ............................. UTP Linda Jane Valdes ......................... WSB Gordon Van Mol ........................... WSB Jim White ................................ WSB Robert Wilkin............................ KTVU For a period ending December 31,1977 ,. v r, -, ;1,. IURM MICROLAB 17 ,.II r,,, III