HomeMy WebLinkAbout01-22-2015 Board of Library TrusteesZW214 IOWA CITY
ipw PUBLIC LIBRARY
123 S. Linn St. • Iowa City, IA 52240
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BOARD OF TRUSTEES
AGENDA
5.00 pm — 2nd floor Board Room
January 22, 2Q15
Robin Paetzold, President
Diane Baker
Thomas Pear, Vice President
Janet Freeman
David Hamilton
Thomas Martin
Liaxee Mccray
Meredith Rich -Chappell
Jay Semel, Secretary
1. Call Meeting to Order.
2, Public Discussion.
3. Approval of Minutes.
A. Approve Regular Minutes of Library Board of Trustees December 18, 2014 meeting.
4. Unfinished Business. None.
S. New Business.
A. Board Recruitment and Diversity-
mmen , Stefanie Bowers, Human Rights Coordinator/Equity Director for the City of Iowa City will
facilitate a discussion on recruitment and diversity.
B. FY1S Strategic Plan -
Comment: Staff have completed a six month report on the current strategic planning goals-
C. Director Evaluation Process.
Comment: Board members will review the director evaluation process.
B. Staff Reports.
A. Director's Report.
B. Departmental Reports: Adult Services, Community & Access Services-
C. Inservice Day Report,
D. Development office Report.
E. Spotlight on the Collection.
F. Miscellaneous-
1
7. President's Report,
8. Announcements from Members.
9. Committee Reports.
A. Foundation Members.
10. Communications.
11_ Quarterly Financial Reports,
A. Second Quarter Receipts and Expenditures.
12. Quarterly Use Reports.
A. Six -Month Output Measures.
B. Six -Month Circulation by Area and Agency-
C. Six -Month Circulation by Type and Format.
13_ Disbursements.
A. Review MasterCard Expenditures for December, 2014_
13. Approve Disbursements for December, 2014,
14. Set Agenda Order for February Meeting.
15. Adjournment.
2
4ftf IOWA CITY
s; PUBLIC LIBRARY
Iowa City Public Library
Meeting Agendas and Other Significant Events
JANUARY 22, 2015
FEBRUARY 26, 2015
MARCH 26, 2015
Review 2^' quarter GoolslStatistics
Policy Review:
Policy Review:
#700: Community Relations
4102: Policy Making and Policy
6 month Strategic Planning Update
#701: Public Relations
Review
Director Evaluation Process
Appoint Nominating Committee
Appoint Committee to Evaluate Director
Board Recruitment and Diversity
Set Hours for Next Fiscal Year
Departmental Reports: AS, CAS
Departmental Reports: AS, CAS
State Accreditation
Departmental Reports: CH, CLS,1T
OTHER: Family Fund NI ht, 2J8
OTHER- One Book, Two Book, 316.8
APRIL 23, 2015
MAY 28, 2015
JUNE 25, 2015
Meet as Mernlam of Friends Foundation
Election of Officers
Develop Ideas for Board Annual Report
Policy Review:
Departmental Reports: AS, CAS
Bredor Evaluation
9803: Event Board
#80* Public Pamphlet Distribution
Departmental Reports: CH, CLS, IT
#805, Displays for Public Use
President Appoints to Foundation Board
Departmental Re rls: CH, CLS, IT
JULY 23, 2015
AUGUST 27, 2015
SEPTEMBER 24, 2015
Strategic Plan
Review Annual Staff Report
Strategic Plan
Review Board Annual Report
Departmental Reports: CH, CLS, IT
Budget Discussion
Adopt NOBU Budget
Departmental Reports: AS, CAS
Planning Update
Departmental Reports: AS, CAS
OTHER: Annual Board Dinner
OCTOBER 22, 2b15
NOVEMBER 19, 915
DECEMBER 17, 2615
Budget Discussion
Departmental Reports; AS, CAS
Departmental Reports: CH, CLS, IT
Friends Foundation
DepaWental Reports: CH, CLS, IT
OTHER: Inservice Day,12111
412015bWolaw
Agenda Item 3A-I
iAft,410WA CITY
PUBLIC LIBRARY
123 S. L#nn Sr. - Iowa City, EA 52240
BOARD OF TRUSTEES
Minutes of the Regular Meeting DRAFT
December 18. 2014
Members Present: Diane Baker, Tom Dean, Janet Freeman, David Hamilton, Thomas Martin, Linzee
McCray, Robin Paetzold, Meredith Rich -Chappell, Jay Semel.
Members Absent: None
Staff Present: Maeve Clark, Susan Craig, Kara Logsden, Patty McCarthy, Elyse Miller, Brent Palmer.
Guests Present: None -
Call Meeting to Order. President Paetzold called the meeting to order at 5:02 p.m.
Public Discussion. None.
Approval of Minutes.
The minutes of the November 20, 2014 Regular Meeting of Library Board of Trustees were reviewed.
A motion to approve the minutes was made by McCray and seconded by Paetzold. Motion carried
&/0.
bean, Baker in at 5:03 pm.
Old Business.
New Strategic Nan. Paetaald and Craig went to the most recent City Council meeting to present the
Library's strategic plan. There was much public discussion about other pressing topics and the
meeting ran late so they did not present the plan to the City Council after all. Council members
received a copy of the strategic plan before the meeting, however. Paetzold will contact City Council
members directly.
Freeman in at 5:08 pm.
New Business.
Library Board Policy #811: Theft, Defacement or Alteration of Library Materials. This is a regularly
scheduled policy review. A motion to approve the policy with the minor revisions suggested by staff
was made by Dean and seconded by McCray. Motion carried 910.
Library Board Policy #81&: Library Access for Sex offenders Convicted of Sex Offenses Against
Minors. This is a regularly scheduled policy review. No changes were proposed. Logsden reminded
the Board members that access to library materials is provided through the At }come program or by
Agenda Item 3A-2
having someone else pick up materials for the person. Dean adder) the policy was created in
response to Iowa law because Iowa banned sex offenders from the library unless they received
specific permission.
Unfinished Business. None.
Staff Reports.
Directors Report. Craig distributed a copy of the 2015 ILA Legislative Agenda. Paetzold and
Hamilton attended the Legislative reception; Legislators Mascher, Jacoby and 3olkcom attended.
This year the focus was on early childhood education, Craig reminded the Board the Library pays for
each Trustee's Iowa Library Association (ILA) membership. Miller will take care of these. Craig hoped
the FY15 budget would be ready today but it was not. She saw a version of the budget ten days
ago; some adjustments were made from the library's original budget request. Craig will keep the
Board up to date. Craig thanked all of the Board members for coming to Inservice Day.
Departmental Reports.
Children's Services. No comments.
Collection Services. Craig is happy about the new Zinio titles.
IT. Board members really like the new self -checkout stations.
Development Office. McCarthy said Board members will receive an email enlisting their support for
the library that they can forward to others. More than $5000 was raised at the Arts & Crafts Bazaar.
McCray was unable to come to the Library sale; she heard that many things were not expensive and
wondered if items were underpriced. Pricing is the biggest challenge said Craig and McCarthy.
Miscellaneous. No comments.
Spotlight on the Collection_ No comments.
President's Report. Paetzold thanked aJl of the Board members for attending Inservice Day.
Announcements from Members. Martin thought Inservice Day was excellent. He thinks the User
Experience (UX) that keynote speaker Aaron Schmidt discussed is a very important concept and
asked if the library was going to do anything with this. Craig said we are just beginning to have
discussions. Martin thinks we need to advocate for the library and he thinks UX would be helpful to
have at the ILA conference. Clark will follow up with Duncan Stewart Three State Commissioners are
leaving at the end of April. Martin encouraged other Board members to consider serving on the
State Library Commission.
Cprnmittee R"ru. None.
Communications. There was a brief discussion about the meeting roam situation last week.
Hamilton thinks it was handled well.
Agenda item 3A-3
Disbursements.
The MasterCard expenditures for November, 2014 were reviewed. A motion to approve the
disbursements for November 2014 was made by Martin and seconded by Rich -Chappell. Motion
carried 910.
Set Agenda Order for January Meeting.
6 month strategic planning update-
6 month statistics,
Director evaluation process.
Board recruitment.
Adjournment. A motion to adjourn the meeting was made by Hamilton and seconded by McCray.
Motion carried 4/0. President Paetzold closed the meeting at 5:47 pm.
Respectfully submitted.
Elyse Miller
Agenda Item 56-1
Strategic Plan FY15. Six -Month Update
Goal 2. Make the Library easier to use and more accessible.
Objective A: Improve customer service.
1. Promote parking options for library users.
Report: Posters promoting first hour free in ramps are prominently posted at both City Plaza entrances and in
the library. Updated information about parking is also available on the library s webpage and was sent out via
media release.
2. Provide instruction guides or tutorials available in print and online for at least six popular database resources.
Report: Handouts have been created for digital collections [emagazines, eBooks, eAudic, eMusic.] Others are
tanned forspring 2015.
3_ Adopt more user-friendly loan procedures.
Report: The Board approved an updated Circulation Policy in August that adopts more user friendly loan
procedures including more uniform fines and a new type of card for patrons who are unable to confirm a local
address and wish to use only in-house resources.
4. Experiment with offering appointments with librarians.
Report; Still in data gathering phase.
S. Provide parents on the 2id floor with options for quiet activities for their children.
Report: We will be meeting in January to make plans for this.
Objective a fWILre fechnalogy to iin rove service.
1. Upgrade checkout equipment to provide more efficient service.
Report: New checkout equipment debuted in November featuring upgraded equipment and compliant
hardware and software for fine payment
2. Assist Development Office staff with updates to their software.
Report: C3evelopment Office analysis of possible migration to the cloud for Donor Perfect to be completed
before Friends Foundation budget proress begins in March, for possible implementation in FY16.
3_ Explore new functionality available in Sierra software upgrades, implement to improve service.
Report: To improve customer service, patrons now receive an email notification when their library card is
approaching expiration. Patrons can reply to the email or call stating any changes to their address and contact
information and staff will update the card. switchboard staff have also benefited from a tool for searching for an
email address in the system if one bounces so patron records can be updated. Improvements have reduced staff
time needed for a variety of tasks. Sierra functionality has also led to creating a "recently returned" list for display
on the Library`s eSigns for patrons to browse. Book covers on eSigns were added for recently returned items to
promote library collections,
4. Work with El to make CatalogPro more user-friendly.
Report. A group of library staff was identified to serve on a committee to collect information and prioritize
needs to make CataiogPro more intuitive and easy to use. Input from all staff members is currently being
gathered. In February, the committee will look at the issues identified and decide what is possible for us to
than a in-house and what concerns we need to address with Innovative.
S. Improve public printing (especially for drop -in users) and scanning services.
Report: A plan is currently being evaluated for streamlining the print service by eliminating print cards from the
process. If adopted, one or more pieces of equipment will be purchased. We have quotes from vendors for these
changes. For improving scanning services, we are considering installing an "Express Scanning Station" that will
allow patrons to quickly scan and save their documents.
910820E 5sizmonthupdat e
Agenda Item 56-2
6. Add new/improve existing offerings for Interactive Digital Table.
Report: A new game developed by tweens in Coderpojo was added to the table this fall. Another group of HS
students from Clear Creek Amana has expressed interest in doing a project for the table in the spring. We have
consulted with a local business called Digital Artifacts about a possible collaboration. A review of commercial
downloaded games will be done in the spring to see if any games should be changed or added. We have also
discussed a possible partnership with the UIOWA museums to see if any of their content could be added.
7. Replace Meeting Room technology with more reliable, easier to use options.
Report' An RFP for the technology updates has been issued. The working timeline calls for the selection of a
proposal by mid -February. The actual installation of the work could vary between spring and fall depending on
several factors.
8. Upgrade public intemet stations.
Report: The operating system and applications that were installed on public internet computers have been
u pdated. Before the end of the year a decision on u pgradin com putem or the monitors will be made.
g. Make tablets available as a staff resource to assist patrons away from desks.
Report evaluating need,
10. Replace or improve SRP registration software.
Report: We decided to create a custom application for the 5RP. The main goals for this custom application are
to preserve the simplicity and functionality of the current application while giving us more control over the
presentation (wording, layout, and markup) and also to enable feature changes moving forward. Work has
already begun on the new application and is expected to be ready to use in time for this yearrs SRP.
Goal 2. Improve visibility and awareness of library services, programs, and collections.
Objective A. Vary delivery of fibrary messages utilising digitai signuge, social media, web site, emau,
traditional media, and out of building locations to im rove awareness.
1. Plan for a local campaign for Summer 2015.
Report: Investigating two options: "A Day at the Library" and "What Can You Do in the Libra in an Hour"
2. Identify and reach out to library users who are Spanish -speakers.
Report: Since last year 250 new library card accounts have been created through our partnership with the First
Mennonite Church for members of the Hispanic community. The "Your Library Card" and "Begin with Books -
flyers in Spanish were updated and printed. Materials promoting library card sign-up for ICCSD students was
also translated into Spanish. Library staff traveled to Lucas and Twain elementary schools to issue library cards
are Family Night events. The Children's Room has offered special storytimes in Spanish and English for babies
and preschoolers.
3. Adjust eSigns as needed to assure effective utilization of this resource.
Report: Children's Room eSign was updated to enable larger graphics. Signs are continuously updated as
needed.
4. Introduce ICPL pod cast.
Report: Five podcasts have been taped. A committee reviewed the productions after three were completed and
provided feedback for format changes.
5. Offer training to staff regarding effective blogging, merchandising collections, and Library promotion.
Report: New staff are trained when hired. Formal training planned for early 2015.
6. Plan improvements to the Window.
Report: The Window was re -bid and TruArt received the contract. TruArt printed the fall 2014 edition. Staff
toured the TruArt facilities and made plans for more targeted mailing of the Summer 2015 edition. The Public
Relations team reviewed recent editions of the Window and made suggestions for improvements.
01082015sixm rrthuoate
Agenda Item 5B-3
objedivea firr rove romationai efforts with and to cwtimunitypoftirtem
1. Work with organizations that cater to seniors to promote the At -Home program.
Report: Reviewed service levels to assure staff time is available to support increased users. Met with staff from
Elder Services to investigate options for promoting At Home service.
2. Promote services and collections at the Farmers' Markets.
Report: Worked with Market Master to promote fall environmental programs at Farmers' Market and will
continue promotions when markets begin again. More promotions planned for Summer 2015.
3. Work with area support groups and resource agencies to promote Sensory Storytimes.
Report: The library offered monthly Sensory 5torytimes for a little over a year. We assessed the program and
decided to discontinue the monthly storytimes due to lack of attendance. Instead, we will provide Storytime Kits
for Sensory Storytime support. We have created 4 kits, which will be available for families, day cares, and schools
to borrow. The kits are made possible by a grant from the Pilot Club and should be ready for circulation in
February, We will promote the use of these kits through social media and local support agencies.
Objective C. Begin planning for transition of website to virtual branch.
1. Complete changes to library website started in FY14; improve mobile access.
Report: Work for improving mobile access to the website has been completed. The website supports screen
sixes for any device.
2. Establish a planning group for the creation of a Virtual Branch.
Report: A Virtual Design group has been selected and will begin meeting in January.
Objemive P. 50wirgically merchandise the Library's coiled on&
1. Promote databases and other online resources.
Report: See Goal 1.A.2.
2, Experiment with end -panel displays using posters to promote popular authors and subjects.
Report: Not yet done.
3. Offer rotating and pop-up displays to promote collections.
Report: Pop-up displays are routinely reviewed and switched on Monday mornings. Many new banners have
been created enabling staff to make frequent changes to keep the displays fresh and timely. The Children's
Room has created a display schedule for the year and has worked with Graphics to create posters. We have built
in flexibili fors ecial po p-up displays as needed.
4. In the Children's Room, create art for the play -area wall that would highlight the board book collection and
promote early literacy skills.
Report: The Children's Room has worked with the Graphics Department and the UI Delta Center to create new
art for the wall. The art will tie together our new Playing is Learning exhibit with a focus on early literacy skills.
Will debut at Fa mi ly Fund] IN ig ht. Februa ry 8, 2015.
Goal 3: Develop partnerships that build community and support the Library's mission.
Objective A. Partner with organizations that support andpromote reading, literacy, lifelong Learning,
and carornanity dialogue.
1. Raise awareness of the importance of Friends Foundation support -
Report: This will be created and featured in February 2015 as part of the "Love Your Library" awareness and
fundraising project. The Friends Foundation Board of Directors decided to focus on the Friends Foundation's new
fundraising event in May to engage donors. A partnership with the Ul Foundation is not feasible right now; PHIL
Day is a project used at several universities nationwide.
01082015sjw nthupdate
Agenda Item 56-4
2. Work with 1CCSD teacher -librarians, school administrators, and other libraries to promote summer reading
and other Ilbrary services.
Report: The Summer Reading Coalition has met to discuss data from the 2014 Summer Reading Program and to
formulate goals for the 2015 program. The Summer Reading Coalition includes staff from 1CPL, Coralville Public
Library, North Liberty Public Library, United Way, and Pam Ehiy from ICCSD. We have made plans to work with
Before and After School Programs and other day camps in coordinating participation in summer library
programs. Another library group is working on plans for SRP sign up campaigns for Iowa City Community School
District and Clear Creek-Amana junior high and high school students to increase participation and library card
sjqnur>s for teens.
A. Work with 4-H on Wheels to offer Library services to children in Lone Tree over the summer.
Report: Staff met with ISU Extension staff in October to plan for Summer 2015 collaboration.
4. Partner with organizations which work with Hispanic community members to promote library use.
Rev - See 2A2.
5. Participate in City Plaza Revitalization Project.
Report: Staff have attended public meetings. Preliminary concepts and cleskins have been shared with all staff.
6. Work with the Delta Center to incorporate the Playing Is Learning initiative into the Children's Room and
create dynamic early learning spaces.
Report! See 2.1 A.
Goal 4-, Pr*vide resources and programs that inform, entertain, engage, and inspire.
Ob' dive A. Offer fibs collections that peopfe want in a variety of formats.
1. Add materials in the Arabic language.
Report: Staff are looking at current foreign language holdings to determine how to accommodate shelving
needs for a new language collection. A vendor for materials has been identified and collection parameters for
Sierra have been set. A test sample of items from the vendor will be ordered in January
2_ Provide new materials as close to publication date as possible.
Report: This Fall, selectors attended eight training sessions conducted by Roy Kenagy, a library collections
consultant. Immediate outcomes from the training include selectors using online vendor tools to access reviews
instead of routed printjournals, prompting faster turnaround on ordering. With the changes to Express, in -
demand items are now ordered for that collection regularly instead of once a month, a requirement under the
leasing program. New materials put on hold by patrons are now processed first and processed daily. In the
Spring, staff will look at ways to incorporate duplication formulas to anticipate the popularity of new materials
and have the appropriate amount of copies to meet demand before the item is published. Staff will also evaluate
cataloging rocedures with an eye to streamlinin .
3. Revamp Express collections.
Report: in July 2014, ICPL ended the leasing program for Express collections in fiction, nonfiction, and DVO
movies. By terminating the program and purchasing the materials outright, we reduced the amount of time and
labor it takes to manage the collection, streamlined our ordering and withdraw processes for materials, and
established a faster turnaround for adding items to the collection. For example, items are ordered several times a
week as opposed to a monthly basis, a requirement under the leasing program. As a result, we have a more
responsive and dynamic Express collection, During the month of November, the PR/Marketing group promoted
the collection on the website and through social media highlighting the serendipitous nature of the collection
and how you never know what you'll find on the Express shelves. Signs will be updated to help promote Express
collections.
3. Plan for the reclassification and reshelving of graphic novels for children and adults.
Report: WiII begin in spring of 2015.
O1OB20155ix month update
Agenda Item 5B-5
Objective K Help the community explore new d itai presemation technotogies.
1, offer archive quality scanning capability for public use.
Report This scanning service will be added during the second half of the fiscal year.
1. Increase crowdsourcing opportunities related to the Digital History Project.
Report: Working with Friends of Historic Preservation on joint celebration of 40" anniversary of FHP during
Weber Days.
2. Begin a project to document local homes and businesses.
Report: Staff are currently working with Bankers Advertising and the First Presbyterian Church to identify, scan,
and upload documents of interest for the Digital History Project. The project's intern photographed downtown
buildings, particularly those slated for change to include on the site. In December, an exhibit of the history of
downtown Iowa City was placed in the gallery of the Library and included elements from the Digital History
Project, was curated for the 1751h anniversary of the founding of Iowa City. Project underway to document the
history of downtown businesses in a two block section of Washington Street. Contacting local longstanding local
businesses and churches add historical and contemporary materials to the Digital History Project.
Ob' 've G Create attractive services and facilities for teens.
1. Assess use of Teen Space and modify programming and service to increase use and to reach a more diverse
group of teens_
Report: Center is open until 8 pm school nights due to increased use and need for more supervision. Promoting
board games in center. Contacted the Dream Center to explorejoint programming opportunities. Teen Activity
Group has added members.
2. Create a comic book club for teens.
Report. Four sessions offered but low attendance. Will consider again for summer.
Ob-ective A. Provide library rommin to meet community needs.
1. Offer library classes at remote locations.
Report: Due to a lack of interest we are no longer offering classes at remote locations. However, class offerings
at the library were increased.
2. Introduce travelling tales programming to sere persons with dementia.
Report: Library staff met with Iowa City Hospice staff to being program planning on this Alzheimees Association
initiative and materials have been ordered.
3. Plan for community -wide music series of programs for summer 2015.
Report: Funds were budgeted and a group of interested staff brainstormed ideas. Program evolved into a
2015/2016 "school year" season to kick off in September with a musical revue at the Englert Theatre. Planning
continues.
01082015skmanthupdate
Agenda Item SC-1
QW4 IOWA CITY
A-AMINOW PUBLIC LIBRARY
123 S. Linn St. • Iowa City, IA 52240
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DATE: January 1.1, 2015
T0: Library Board
FROM: Susan Craig, Library Director
RE: Library Director Evaluation Process
Last year as part of the director evaluation it was suggested the Board review the process that
is used and consider if changes should be made. A discussion was scheduled for January, prior
to the appointment of the review committee.
In Iowa City the Library Board has the power to hire and direct the work of the Library Director.
Only the Airport Commission has similar authority. Most City staff who work with boards and
commissions are hired and evaluated by the City Manager or his designee. This is typical of
most Iowa public libraries, but not all. Information from Iowa Library Services Iowa Trustee's
Handbook, 2014, is attached.
Background
The process used by the ICPI_ Board of Trustees to evaluate director has varied slightly over the
years, but basic elements remain. The timing has always coincided with the end of the fiscal
year. A committee has always been used who meet separately with the director and then the
entire board meets In closed session (at the director's request), making a brief report when
open session resumesto provide context and approve any wage adjustment. In my experience,
the process has always involved written goals from the director and a report on the previous
year's goals.
Each committee has been free to seek input as they see fit and this has varied over the years.
Beginning about ten years ago the committee members began personally interviewing other
library management staff and a union representative. At times other City officials (City
Manager, Mayor) were also interviewed. Interviews have been favored over assessment forms.
What others da
I sent out an Inquiry to the ten largest public libraries in Iowa and asked the directors to share
their process. The information l received is summarized below.
Waterloo: Board sends a questionnaire (attached) to all Library Board of Trustees members, the
mayor, director's management staff, staff librarians, and the union president. When the results
are compiled a Board committee meets with the director to discuss results and ask about goals
for the following year.
Sioux City: Each Board member evaluates the director using a performance evaluation form
(attached) and the results are compiled into one form. A meeting is held in closed session with
the full Board. Sometimes, but not always, the director Includes a list of accomplishments, steps
toward meeting a defined goal, or issues of concern. Every once in a while (but not for the last
five years) the Board requests feedback from direct reports.
Dubuque: Formal evaluation is sporadic. When done it is different each time, the director then
receives a narrative report. The director does a self -evaluation and sets goals for the coming
year.
Council Bluffs: The Board members confer among themselves, sometimes asking other library
managers to fill out forms. Director prepares a self -appraisal.
Des Molnes: For several years they used a 360 evaluation process, sending forms to the
director's peers in the City of Des Moines. They have not done that for two years. The director
gives a state -of -the -library report, lists accomplishments, progress toward goals and new goals.
I asked Marian Karr, Iowa City City Clerk howthe City Council evaluates her. She said the
process changes as the Council changes. Currently Council direct reports (City Manager, Cfty
Attorney, City Clerk) are asked to present a brief overview of the past year and what is
anticipated in the coming year. They are asked to provide a request for compensation changes.
Personnel evaluations are very hard under "normal" circumstances. I have served on boards
charged with evaluating a director and I think they are even harder. As a board member you are
not around the person day-to-day and see them mostly in meeting and public settings rather
than working with their staff. There are many methods and forms that could be used. You are
free to change the current practice anyway you may chose.
Agenda Item 5C-3
Chapter'13: Evaluating the Library Director
Just as the library director regularly evaluates the staff, d is the responsibility of the board to
regularly evaluate the library director. Trustees evaluate the director all of the time -by what
they see in the library, what they hear form the public and what they perceive as the library's
reputation in the community. But that informal consideration does not take the place of a formal
review of the director's performance. The best way to evaluate and monitor director
effectiveness is by providing a good job description for the director and then doing a formal,
annual evaluation to determine how well the director is meeting the job description and
accomplishing library goals.
An annual evaluation;
Q Provides the director with a clear understanding of the board's expectations
❑ Ensures the director is aware of how well the expectations are being rnet
1) Serves as a formal vehicle of communication between the board and director
Q Identifies the board's actual concerns so that appropriate action can be taken
❑ Creates an opportunity to review and acknowledge the director's accomplishments
❑ Documents annual accomplishments of the library
❑ Demonstrates sound management practices and accountability to municipal officials and
the community.
The format and procedure for director evaluation must be worked
cut by each board, but it is important for each board member to
understand what is appropriate and inappropriate for the
evaluation. The method used should be agreed upon by the
board and director at the beginning of the evaluation period so it
is clearto both the board and director what the basis for the
evaluation will be.
Make the evaluation a positive effort to communicate better with
the director. A written evaluation allows the board and the
director a system to communicate about how to make the library
better_ Look as much for what the director does well as for areas
that need improvement. Then, the cycle starts again by deciding
the basis of the evaluation for the coming years performance.
Evaluation Criteria
Your Community, the library and the board's priorities will
determine what factors to consider when evaluating the
performance of the director_ The following list gives you some
points to consider_
Acknowledge and reward
good performance; work
with the director to correct
inadequate areas of
performance. If problems
arise with the director's
performance during the
year, the board should
discuss these problems
with the director at that
time, along with passible
solutions. At the time of
the annual evaluation,
there should be no
Preparing and managing the budget
❑ Is the preparation work completed in a timely manner for
the Board?
El Does the budget cover all necessary expen ses?
❑ Are funds allocated or reserved for unanticipated contingencies?
❑ Are the funds allocated effectively?
❑ Are major corrections to the budget during the fiscal year avoided?
surprises.
Iowa Library Trustee's Handbook, Iowa Library Services, 2014 Page 59
Agenda item SC-4
Managing the staff
❑ Are positive managementistaff relations maintained?
❑ Are fair and equitable policies proposed for Board adoption and than fairly administered?
❑ Have grievances been filed? If so, what is their nature?
Keeping current
❑ Are Innovations in service delivery and technology studied thoroughly and implemented
if they fit the needs of the library and are proven to be cost effective?
❑ Does the director maintain current knowledge of best library practice?
❑ Is the staff encouraged and assisted in leaming about best library practice?
Collection management
❑ How adequately does the library identify needs and interests in the community and
translate these into the library's collection and services?
❑ Have priorities been established to enable the library to respond to a potential budget
Cut?
Implementation of board decisions
❑ Are board decisions implemented on a timely basis?
❑ Once board decisions have been made, does the director support and net undermine
them?
Use of the library
❑ How effectively are the current and new services of the library communicated to the
public?
❑ Are circulation trends, program attendance, reference questions, Internet use and other
uses of the library analyzed with appropriate action taken?
Staff selection
❑ Is the selection process designed to ensure that the best person is hired?
❑ Is the selection process consistent with legal requirements?
Development of staff
❑ Does staff receive training adequate to perform their jobs?
❑ Is staff encouraged to develop career goals and/or goals for learning new skills?
❑ Does the director promote staff development and support it with funding?
Use of staff
❑ Have peak service hours been identified and staff assigned accordingly?
❑ Are staff functions analyzed periodically with the objective of combining or eliminating
tasks or creating new assignments?
C3 Are staff workloads equitable?
❑ Arejob descriptions current?
❑ Does the director conduct regular performance evaluations?
Planning
❑ Does the library have a current plan and does the plan reflect board priorities?
❑ Is the plan updated to reflect changing circumstances?
❑ Are the director's activities and 0000mplishments consistent with the plan?
❑ Is the plan flexible enough to allow for changing circumstances?
❑ Does the director provide enough information to the board about implementing the plan?
Miscellaneous rating factors
❑ Are "hard decisions" made and implemented or are they deferred or ignored?
lowu Library Trustee's Handbook, Iowa Library Services, 2014 Page 60
Agenda item SC-5
❑ Roes the director display initiative?
U Roes the director make decisions objectively or do personal biases intrude?
a Is the director open with the board about both accomplishments and problems?
0 Does the director set an example for other staff through professional conduct, high
principles, good work habits, etc.?
As stated earlier, the format and procedure for director evaluation must be worked out by each
board and should be agreed upon by the board and director at the beginning of the evaluation
period. On the next page is a sample forms to give boards a starting point.
Dismissing the Library Director
Probably the most painful situation a public library board can face is the dismissal of the library
director. Boards that hire carefully, communicate well, nurture positive working relationships,
and evaluate effectively should not have to experience this unpleasant task. When all potential
solutions have been tried and the problems still cannot be resolved, dismissal is a last resort.
Directors are usually dismissed only after serious infractions of board policy, violation of the law,
or very poor performance coupled with unwillingness or inability to improve. It rs important that
reasons for dismissal are carefully documented. The board has a responsibility to ensure that
personalities and biases are not factors in any dismissal decision. The dismissal and/or appeals
procedure should be described explicitly in board policy and allow the director a full hearing to
discuss specific charges. A board should not begin a dismissal process unless it understands
the implications, has consulted with the appropriate local government officials, believe its
position is defensible, and has obtained appropriate legal advice from an attorney.
The following factors should be considered prior to making a final decision to dismiss a library
director.
❑ Was there notice given to the employee?
❑ Was the reason for termination reasonably related to library employment?
❑ Was there an investigation and documentation?
❑ Was the investigation fair and objective?
❑ Was there proof of a violation?
Q Is there equal treatment of other library employees in similar situations?
❑ Is termination of the library director an appropriate disciplinary action? Even if the library
director has done something wrong, has been given notice, and has not ceased the
aotivity, is termination too harsh a penalty? Or would some other consequence be more
reasonable?
Iowa Library Trustee's Handbook, Iowa Library Services, 2014 Page 61
Agenda Item 5C-6
Sample Evaluation Form
Name: Evaluation Period:
Responsibilities Expectations and Goals Comments
Comments:
Performance Rating:
Exoeeds expectations
Meets expectations
Does not meet expectations
Employee:
Signature,
Date
Agree ,_ Disagree
Board Signature
Date
lawn Library Trustee's Handbook, Iowa Library Services, 2014 Page 62
Iit)ca` 4PV-Cgo j
Agenda Item 5C-7
Library Director Evaluation
2009
Trustee Staff
Return by Friday, March 6.
Please circle your response to each question below using
the following key:
4-Excellent 3-Good 2-Satisfactory 1-Needs Improvement
X-No Opinion
1.
Serves as a technical advisor to the 4
3
2 1
X
board and recommends effective
policies and procedures.
2.
Works well with administrative team 4
3
2 1
X
members, providing effective
supervision, evaluation, delegation, and
leadership.
3.
Ensures that the Iibrary has a well- 4
3
2 l
X
trained staff adequate to carry out its
mission.
4.
Seeks and secures adequate funding 4
3
2 1
X
for the library through a variety of
resources.
5.
Formulates the annuai budget and 4
3
2 1
X
adjusts expenses as necessary to
maintain fiscal responsibility.
6.
Seeks and secures sound contracts with 4
3
2 1
X
local and state agencies to support
library goals and operations.
T
Works effectively with city officials to 4
3
2 1
X
ensure understanding of the library's
importance and support of its mission.
S.
Works effectively with county and state 4
3
2 1
X
officials, area civic officials, and area
library directors to ensure support of the
library as an important regional and
state resource.
9.
Works effectively with the library 4
3
2 1
X
foundation and the Friends organization
to build support for the library's mission.
10.
Enhances public awareness of library 4
3
2 1
X
services through effective public
relations.
Agenda item SC-8
11. Reviews suggestions and resolves 4 3 2 1 X
complaints from the public, staff, and
board.
12. Ensures that library facilities are well- 4 3 2 1 Y
maintained and improved as necessary.
13. Ensures the appropriate and adequate 4 3 2 1 Y
selection, ordering, and processing of
library materials.
A. Recommends plans for the growth and 4 3 2 l x
enhancement of library resources and
facilities and the means to achieve the
goals.
15. Maintains and presents clear and 4 3 2 1 X
complete monthly and annual reports
documenting library finances and
operations.
The director had the following responsibilities in the previous year. Please provide comments
regarding the director's performance on each of these responsibilities. If you feei you do not
have enough information to make comments, leave the space blank.
1, The director adapted to changing patron needs in terms of technology.
2. The director successfully managed relationships with library staff:
3. The director managed the duties of a shared director position between CFPL and WPL.
Agenda item 5C-9
Sioux City Public Library
Library Director Performance Evaluation
The Library Director will berated in four general categories representing key job responsibilities: Policy and
Administration, Financial AdmipistraGon, Personnel Administration, and Community Relations. The separate items
in each category reflect current Library priorities and are rated:
dK Don't Know The evaluator does not know how the Director is performing In this area
U Unselisfawory Performance does not meet minimum requirements.
NO Needs Development Reflects a performance level which must be fmproved upon to be acceptable.
C Commendable Performance fulfills job requirements.
E Excellent Performance often exceeds jab requirements.
__........._-.....-_..._._...------------- —._.._.._._..............
1) Distinguished Reflects superior performance in excess of job requirements. Note: Evalualions at
this level should be limited and awarded only in the case of truly outstanding
performance.
Comments will clarify the rating and expectation.
Policy and General Administration:
`A. Furnishes sufficient information to the Board as it reviews and adopts short- and long-range
plans to fulfill the Library mission.
B. Prepares and presents an annual budget keyed to service priorities.
G. Evaluates existing services and recommends changes to the Board-
D. Reviews Library policies at least every three years and recommends revisions for adoption by
the Board.
E. Submits reports and recommendations to the Board in sufficient time so that Board members can
review and prepare prior to meeting.
F. Keeps members of the Board up-to-date concerning ongoing library activities.
G. Assists various Board committees as requested.
H. Explains to the Board new developments in library services and their applicability to this library.
I. Encourages Board members to focus on the big picture, considering "who do we serve" and
'how are we serving them' as the basis for action.
Comments and goals for next year:
Financial Administration:
A. Expends library funds in a manner that reflects the library's goals and is within the budget
authorized by the Board.
8. Keeps financial records as prescribed by law and City policy-
_ C. Reports of financial status are provided for monthly Board meetings.
D. Applies purchasing practices which provide the best products and services at the best price and
in a timely manner.
over -
Agenda Item SC -IQ
E. Seeks and applies for public, private, and library developed fiscal resources.
Comments and goals for next year:
III. Personnel Administration:
A. Evaluates professional and supervisory staff members annually.
B. Provides opportunity for growth and knowledge for all employees through workshops and in-
service education.
C- Coordinates the efforts of the staff, through department supervisors, so that the library is
operated efficiently and effectively.
D. Recommends needed improvements in working conditions, salary, and fringe benefits to the
Board.
Comments and goals for nextyear:
IV. Community Relations:
A- Maintains an effective press and media campaign.
B- Makes appearances before the City Council as necessary to explain library policies and
services.
G- Represents the library as a member of professional organizations.
D- Contacts service clubs, schools, and community organizations to advise them of library
programs, plans, services, and needs-
- E- Maintains the building, grounds, and collections in a neat and orderly manner.
Comments and goals for next year:
Evaluator Date May 2012
I. bMY D1=1W PCrfGM4ELfG Evaluation form adopted 5M
Agenda Item 68-1
Adult Services Department Report
January 22, 2015 Meeting of the Iowa City Public Library Board of Trustees
Maeve Clark, Adult Services Coordinator
Tax Forms and Instructions
What doesthe 2015 Omnibus Appropriations bill mean to Iowa City Public Library patrons? If you
asked, most would look at you quizzically. For a select group of our users, specifically those who rely on
the library for actual tax forms and instructions, the hill translates Into fewer tax forms in stock (and no
instructions) at the Iibrary. The past several years the number of items a library could request has been
declining. (In fact, the Iowa Department of Revenue stopped the printing and distributing tax forms
four years ago.) And while we always knew that eventually forms would only be found online, we
expected that the program would continue to provide some of them this year and perhaps a year or
two more. However, Friday, January 9, the library received IRSTax Forms Outlet Program (TFOP) Filing
Season Update informing us that we would not receive most of the tax forms we requested.
While we had committed to waiting until next year to making changes to the Tax Forms Outlet
Program the situation has changed. As you may be aware, 1RS appropriations were s;gnificontly cut in
the 2015 Omnibus Appropriations bill recently passed by Congress. Unfortunately this puts us in a
position where we have veryfew options. We want to honor our commitment to you by providing same
key products but we cannot deliver nearly what we have in the past.
We will deliver the news about the changes to the public as well as we can and stock the limited 1040
forms we are sent. The forms and instructions are still available online and the library can print them
for the public for ten cents a page. It took several years for the changes from the Iowa Department of
Revenue to he accepted and we expect the changesto the federal program will also take some time.
Art Purchase Prize Competition
Take time to view the seven winners from the 2014 Art Purchase
Prize competition on the -north wall of the second floor of the library.
You might just discover a new favorite local artist. While you can't
check out the winning pieces yet, you can place a hold on them.
38 works of art submitted by 20 artists this past fall; an average
number of entries with most artists submitting two works and a few
only one. A wide range of mediums were represented, including
monotype, collage, oil paint, pencil and ink, and new to the collection,
duct tape (Buffalo Bill, by Jaime Tucker) I There were fewer digital
photographs entered than in previous years, and more 'hands on'
type of an. The Art Advisory Committee spent $1350on the art
pieces, and another$1100 to have them framed and matted (if
necessary). Candice Smith, the librarian who serves as the liaison to
the Art Advisory Committee, reported that after coordinating the
contest fora few years, she is still totally amazed and surprised by the willingness of people to donate
their time and expertise to the Library (this goes for both the j udges and the artists), as well as by the
sheer talent that exists in our community.
Agenda Item 68-2
IOWA CITY
PUBLIC LIBRARY
Community & Access Services
Department and Help Desk
Update for fCPL Trustees and Friends Foundation Board
Prepared by Kara tagsden, ianuory 205
The six new Self Checkout stations are working great. we average between 68 and 70+% of physical material
checkouts through Self Checkout, so these workhorse computer stations are critical for smooth operations. The
new monitors feature more on screen prompts to read, but they are intuitive and patrons caught on quickly. We
have a couple outstanding issues related to viewing holds, but for the most partthis was a good transition.
ICPL partners with Iowa City Hospice to provide monthly Hospice Reading Program events. Dedicated volunteers
put in over 100 hours reading aloud to a total of 642 attendees at 6 local care facilities in 2014. The Library
provides resources for the readers: books of short stories, popular poetry, and tales of growing up in the
Midwest. Stacey McKim recently sat in on the December event at Briarwood led by volunteer Bobble Paxton, a
retiree who read holiday -related stories, information about Christmas in other cultures, and some of her own
childhood reminiscences. We are looking forward to offering a new program this spring designed for individuals
with dementia. "Tales & Travel Memories' kits are being created with funding from a Pilot Club grant to
transport attendees to the Tropics, Germany, and Iowa. We hope to engage attendees with regional folktales,
interesting facts, and beautifully illustrated books, drawing out theirown travel stories in the process.
In December we started sending eMail notices to patrons in the service area who have entails listed in their
Library Card account, letting them know their account is set to expire in the next seven days. Patrons are invited
to call, eMaii or stop by to update account information. Switchboard staff handles calls and eMailswhile Help
Desk staff assists patrons In person. With more patrons interactingwith the Library via our eMaterials, we
believe this is a great service enhancement and we've had positive
feedback from patrons.
With recent staff turnovers we've had an opportunityto review work
procedures to improve operations. One recent change relates to
how we return materials owned by other libraries when the
materials are returned to ICPL. We provide this service through the
State Library Services Open Access program. The process we follow
every weekday is to collect the materials, put them in homes or
mailers, seal them, create an address label, add postage, and then
send them an their way.
We completed an audit to determine the libraries we most commonly return materials to. Coraville Public
Library won by a longshot— we return more materials to Coralville Public library than the next 10 libraries
combined. We then contacted Coralville about a pilot project to purchase mailing bags dedicated to mailing
materials between our two libraries. This improves the process in a number of ways and is a lot "greener' than
what we were previously doing. The pilot was a success and now we gather the materials, put them in a BLUE
mailer bag, close the zipper, confirm the 2-sided address label has Coralville Public Library's address facing out,
attach postage, and send them on their way.
Coincidentally, North Liberty Community Library was reviewing their process and offered they would travel here
weekly to return our materiaisand pick up theirs. We also contacted the Iowa City Community School District
and they also were ready to try something new. We purchased RED mailer bags and those are dedicated to
school district material return. Mari Redington from the Children's Room takes Regina school materials back to
Regina, UI Librariesstaff stop by routinelyto pick uptheir books and drop oursoff, and we continue to mail
books backto other libraries in the state using mailing boxes and envelopes. The mailing boxes and envelopes
for other libraries are used multiple times and only discarded when they've worn out. This is a service we
provide every weekday and staff are happy with the efficiencies gained-
Agenda Item GC-1
QW4 F OWA CITY
,Vr PUBLIC LIBRARY
123 S. Linn St. • Iowa City, IA 52240
mkc Suun(,ag•aox 319-1N S4 -www.kp q
Date: January 15, 2015
To: Library Board
From Maeve Clark, Adult Services Coordinator
Committee Members: Anne Mangano, Romona Murrell, Frances Owens, Brent Palmer,
Margan Reeves, Christiana Stanton
Re: InService Day 2014
InService Day 2014 is in the books. The day began with a celebration of staff longevity. Seven staff
members were honored for their years of service. Hal Penick was honored for 30 years of service,
Beth Fisher for 20 years, Kate Dale and Patty McCarthyfor 10 years and three staff members; Mimi
Blankenship Coupland, Heidi Kuchta, and Mari Redington received theirfive-year award. Two retired
staff and all of the Board members joined us for all or part of the day.
Aaron Schmidt, principal at Influx Library User Experience Consulting was our keynote speaker. Mr.
Schmidt brought a wealth of public library experience having been a circulation clerk, reference
librarian, and library director. He received his library degree from Dominican University. He publishes
In various library -related publications, including his monthly column about User Experience in Library
Journal. He also maintains a library and website usability weblog, walkingpaper.org. In 2005, Schmidt
was named a LibraryJaurnal "Mover & Shaker." His keynote addressed User Experience (UX) thinking
and how it can improve our Library.
During the afternoon staff could select from a number of small group learning sessions - To -Do Lists,
Meetings, and Tasks, Oh Myl: Time Management Skills, Nicole Garst Forsythe, Kirkwood Community
College Library and Kirkwood Training and Outreach Services was offered twice; Hiring, Training, and
Providing Excellent Customer Service, Bill Nusser, Hands Jewelers, Starting a Library UX (User Experience)
Audit, Aaron Schmidt, principal consultant at Influx, Communicating In Challenging Situations, Alysia
Peich, Continuing Education Consultant and Coordinator, Iowa Library Services and Assessing and
Improving Your Library Website Aaron Schmidt, principal consultant at Influx. The day ended with Public
Libraries: A Community Message, Alysia Peich, on how to be a strong advocate for your library.
The InService Day committee wishes to express its appreciation to the Board of Trustees for giving
staff the opportunity to spend the entire daytogether - a day dedicated not only to learning and
sharing but to honoring our co-workers.
Agenda Item 6D-1
Development Office Report
Prepared for the Iowa City Public Library Board of Trustees
By Patty McCarthy, Director of Development
January 22, 2015
You're Invited to Family Funfd] Night[
Show your library lave and enjoy after-hours fun for children and
families at Iowa City Public l.ibraryonSunday, February 81°. Make
your reservations now for our Family Fun(d) Night.
Join us for a fa mastic e ven Ing featuring carnival games, a special family ftigbt
story time with a costumed character, a scavenger hunt, the debut luct'raur [ibrufy
of new apps in the Ellen Buchanan Children's Room, music by Dave
Moore, Valentine crafts, and more fun! Paglia!'s pizza, veggies, dessert, and beverage will be served.
The event is scheduled 5:30 p.m -7 p.m.
Reservations are required forthis first-time family fundraiser. $20for each adult and $5 per child.
Make your online reservation !colff.eioinme.orelfarnily orvisit library staff in the Development Office
any weekdayan the second floor of the Library. February 5" is the last day to make a reservation. This
new event will support popular ICPL efforts including those that benefit children and teens. We look
forward to welcoming you and your famflyl
Honor your Valentine AND Lorne Your Librarq
The popular Valentine designed to delight the readers in your life will return during Love Your Library
month. Give a donation in honorof those you love, and theywill receive a unique Valentine and coupon
for a free book from The Book End used bookstore! Visit icp!.org for a link to the online donation page
beginning January 23rd.
Book Sale on February 2$
Just in time for spring break, the dedicated Book End voluMee rsw!II host a BIG sale in the library
meeting room on Saturday, February 28'". Doors will open at 10 a.m. The sale ends at 3 p.m. or earlier if
everything sells before then. Children's books will be plentiful and a bargain at 25-cents! There will also
be a lot of hardcover fiction and non-fiction books available.
Tales and Travel Memories Grant Received
Those diagnosed with Alxheimer's disease will soon receive direct library services through the new
"Tales and Travel Memories" program funded bya generousgrant from the Pilot Club of Iowa City.
Library staff and trained volunteers will offer a monthly program which uses the theme of an imaginary
excursion to a destination around the globe. A sample agenda for a "Tales and Travel Memories"
program is:
• Each person is greeted personally as s/he enters the room.
• A globe or large map is displayed to show everyone where s/he is now and where the selected
countryor state is located.
• Participants take turns reading aloud from a folktale or a story representative of the area. The
story has been retyped in large font and each person receives a copy to keep.
■ Five interesting facts about the location, also typed in large font, are read aloud by the
participants. Music, souvenirs, coloring pages, and flags can be incorporated into the program.
• Highly illustrated books about the destination, selected from the library's adult and children's
collections, are distributed. Participants look through the books at their own pace.
Grant funds will be used to create "memory kits" containing the booksand other materials associated
with each destination. Thank you to the members of the Pilot Club of Iowa City for this opportunity!
Agenda Item 6E-1
By Beth Fisher, Program Librarian, Iowa City Public Library
As we all know, winters can be long in Iowa City, but they are especially long for those dreaming of
theirspring garden. Fortunately, the Iowa City Public Library is here to help!
Since the late 1980's, the Library and Project GREEN, an all -volunteer organization thatworks to
enhance and beautify public spaces in Iowa City, have partnered to host the annual Project GREEN
Second Sunday Garden Forums every January through March.
This series features local or nationally -known experts on a variety of gardening topics. Each forum
beginsw!th an hour long PowerPoint presentation followed by refreshments and a lengthy
question and answersession with the audience. This winter's forums will be held on January 11,
February 8, and March 8.
John Clemens of the Eastern Iowa Bonsai Association kicks off the series January 11 with "The Art
of Bonsai"His presentation will focus on the shape, harmony and proportion of bonsai to express
art in the form of these beautiful long-lived trees. Bonsai literally means a tree in a small pot that
has been pruned and trained. Bonsai Is the "new" interest to gardeners everywhere, despite the
fact that the horticultural art form dates back thousands of years in Asian history.
David Morton, the head gardener at Brucemore, will give a tour of gardens of Iowa's only National
Trust Historic Site on February S. Brucemore, a 26-acre, park -like estate encompasses a Ctueen
Anne -style mansion and multiple gardens. Many of the plants seen today were seeded by Irene
Douglas, a knawledgeahle gardener who enjoyed experimenting with new plant varleties as well
as traditional. Today, Brucemore's gardeners continue herwork by preserving examplesof historic
plant varieties while adjusting to meet the needs of the changing natural and urban environment.
Think you know everything there into knowabout perennials? Think again. All perennials require
care duringthe year, some varieties more than others. Low maintenance perennials are the ideal
plants for individuals who want an attractive garden, but have limited time to spend working in
the garden. Richard Jauron, a horticulturist with Iowa State University and Extension and
Outreach, will present "Low Maintenance Perennials" on March 8.
All Second Sunday Garden Forum programs will be held on the second Sunday of the month from
2 to d p.m. In Meeting Room A at the Iowa City Public Library. The forums are free and open tothe
public. You need not be a Project GREEN volunteer to attend. Attendance at the forumsqualifies
for educational CEU's for members of the Iowa State University Extension Master Gardener
Program.
The Garden Forums are broadcast live on The Library Channel, Iowa City Public Library's Cable
Channel— Channel 20 on MediaCom Cable in Iowa City- The programs will be edited and added to
the Library's on -demand video stream at video.icpl.org. DVD copies will also be added to the
Library's circulating nonfiction DVD collection and may be checked out to anyone with an ICPL
library card or they may be borrowed via interlibrary loan.
Agenda ]Lem 6E-2
ICPL Picks Best Books of 2014
Meredith Hines-Dochterman, Public Relations Specialist, Iowa City Public Library
"gay; I love reading iistsl"
That was the response I received moments after sending an e-mail to the Iowa City Public
Library staff asking them to share the name of their favorite book (or books) published in 2014.
Staff members named nearly 100 titles in six genres -- fiction; non-fiction; biography and
memoir; science -fiction and mystery; young adult; and children's -- to comprise the Library's
Best Reads of 2014 list. However, only 11 titles — books that were nominated by more than one
person -- earned Best of the Best of 2014 distinction, with two fiction titles sharing the honor of
being ICPL's Most Recommended Book of 2014: All the Light We Cannot See by Anthony Doerr
and Lila by Marilynne Robinson.
Doerr's All the light We Cannot See tells the story of two people struggling to survive and
maintain their morality during World War 11. Marie-Laure Is a blind girl who flees to the walled
citadel of Saint -Mato after the Nazis invade Paris. Werner is a gadget -obsessed orphan whose
skills admit him to a brutal branch of Hitler Youth. it isn't until Werner is sent to Saint -Maio to
track Resistance activity that Marie-Louise's and Werner's paths cross, but their alternating
stories weave a tale that draws readers in long before their worlds collide.
Robinson's Lila revisits the beloved characters and setting of her Pulitzer Prize—winning Gilead
and Home. Homeless and alone after years of roaming the countryside, Lila steps inside a srnall-
town Iowa church and ignites a romance and a debate that will reshape her life. She becomes
the wife of a minister, John Ames, and begins a new existence while trying to make sense of the
life that preceded her newfound security.
Lock In by John Scalzi and The Magician's Laird by Lev Grossman are the Library's recommended
mysteryscience fiction books of 2014. Two books topped the list of non-fiction nominations:
Can't We TaIkAbout Something More Pleasant? By Roz Chast and Whatlf?: Serious Scientific
Answers to Absurd Hypothetical Questions by Randall' Munroe.
Children's books had a strong showing on this year's list. Nearly 30 titles were recommended,
with five making the Best of the Best list. They are The Book with No Pictures by B.J. Novak;
Sisters by Raina Telgemeier; Brown Girl Dreaming by Jacqueline Woodson; The Misadventures
of the Family Fletcher by Dana Levy; and The Pigeon Needs a Both by Mo Willems.
Forthe complete list of recommended books in each genre, visit the Library's blog at
blog.icpl.org. Happy readingl
Agenda Item 5F-1
Iowa City Public Library Channel star finds place in
history
Paul Fur rh. P> ..r it .,. 3:0SFkw.[STDrare6n22. lair
eftDw: Pmsscdzwu
"Iowa Cary is a unique community." began Elkin Buchanan during her first inlarview for the Iowa City Public
Library in April 1989. The subject was Jerry Newsome, a processor at the Univarsily of Iowa library school.
"This uniqueness is shaped by the man and women who contribute Iheir idoes, Iheir gifts and their energy to
the life of Iowa City and the unwersiry'she continued.
Over 25 years, Buchanan Inlervlewed what $he described as -special women an d man," 152 people on 149
programs prod uced at the Iowa City Public Library for the Library Channel on Mediacam cable television.
Her two programs. 'Tell Me Your Story- and 'One of a Kind' tall stories of women and man who canldbulad
and Continue to oanlribule la making Iowa City the uniQuo place it is. Buchanan concluded her rdn with a
September 2014 interview of Joan Cook of Elder services. The library archived podcasts and streaming video
o1 the programs.
ft meant so much to preserve their stories and archive them,' Buchanan said. -IPs bean a wonderful adventure for me- too, to meet all [hate fine man
and women that make up this remarkable Community. They were gracious and interesting and sineele and it's been a wonderful gift. Ws been a gift to rile,
too."
In faat, Buaiman's own story is archived on a September 2009 edition of "One of a Kind," which Can be viewed at http�li4rdeo-alream.kpl.orgreMen-
buchanard.
Buchanan'& career bridged radio and television. She was a radio and television major al the University of South Dakota when television was in Ms infancy,
and did advanced work at the University of Iowa. One of her firsl jobs was at a radio station in South Dakota. She sludied at Iowa under Samuel L
Becker, distinguished professor emeritus, who became the subject of a 19W interview.
"I have always loved radio and i love stories. I have been a atory4eller for children," Buchanan said. "Irn interested in other people's stones and thats
how you get to know people — through their stories."
It was her love of stories, and a dischsssion wRh Lolly Eggers, Mat nurtured her inlemsl in local access television.
"I went to Lolly Eggers, who was the director (of the Iowa City Public Library) at the find Buchanan said. 'You know there are so many amazing folks in
this cortrnlunity. ft would be really good to have their stories tab'
O ne of the tibrarys long-range goals was to preserve local history, Public Access Television was located at the library, and Buchanan had an idea and
was wi Ming to make it work. The rest is history, or as Buchanan said. "it was just a natural."
"I S1aft4d with Peopfa who were yell known," she said, "and expanded R to people from all walks of Ifto
In the beginning. Buchanan did her own guest research. Afterward, Suzanne Richemon served as a research assistant. Richarson was followed by A K.
Traw, who also was 9 subject of an interview.
"Becau se I had such good research, (the questions were) kind of lhere," Buchanan mid. "The research told the story of what was important to (my
guests)."
Given the emphasis of the library on local bislory, the Library Channel was a good fit for Suchanan's programs, Mike 6rau. Iowa City Gable TV
administrative aide wrote in an email.
"The technology has cha nged but it is &fill essentially the same," Brau said. -In 1989, cameras were heavy and bulky. Threa-fourth-Inch videdWps was
the standard formal- Today everything is dioal and much more mobile. The equipment is cheaper and produces better images."
-Local access channels play an important role in the community, allowing a local focus in the electronic media that other channels can't provide,' Brau
said.
http://w .prase-chixen.com/story/news/local/2p14/12/21/elten-huchanan-condudes-twrenty-flve-Year-run-library-ch... 12/23/2B14
Page 2
Buchanan noted that when the in -studio camera operators were replaced with Wlionary cameras operated in a remote control room• the production
experience felt less intimate. However, her focus war, on lelling the r,toties more than on IeChnotogy. w
ro
3
When asked about the broadcasting aspect of her work. Bucanan said she was thankrul, "It wouldn't have been possible without local access m
lelevir,ion ' she said -
A
Wdt0h #* videos }�-t
N
To view streaming video of Ellen Buchanan's interviews on the library websile, go to!
Tell Me Your Story: htlplAideastream.lepl.ergr?"011+me+your+story
-line of a Kind: http'llvideo3t cam-tc�E.orgYlS=a+neWhB+kinO
Read or Share this story. http:llicpe.0wV1 AW{lsjg
MORE$TOR I
VECT
Senior rtmiAds Low gradURR5.
a Wrarr
LslOrvfncwsleducationluniversit
of-
iow• -17] 411212U4knivemity-
i0um-winter-
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yjnwyeves' flsrnrvineuxkd eca [ioahnirrrs tr-el-
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ro mmrassmenr129694711 it
ee� s0.lala,s�es pm,
Rrmcation rro ter cetebra les
winter solstice with children
{l�fnru'sliocaV2D] 411712�❑wa-
tity-wintor-
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sotL;ce-rrsfirat-nenrrio-�lo-Tt to
orr. �u ml a. a:aa w�h.
http:ll+ w.press-ciiizen.com/story/news/local/2014/12/21/elien-buchana[-concludes-twenty-five year-run-library-ch... 12/23/2014
Man arrested for allegedly never returning library materials http//www.press-citizen.00mistorylne Agenda Item SF-3
Man arrested for allegedly never returning library
materials
AS] o.m CSrlrnwry ] 5. M3
Iowa CO Police arrested a man vvio allegody n rwar returnee Imm than $400 of materiel frpn the Iwo City
Public bbrary.
According to tnline police retards, Joshua I. Lawson, 31. or 716 N. Dubuque SL Apt. B6, was arrested on Jan.
14 for fpurlh degree theft. A pdim Complaint states Lawadn allegbdty ditanked out DVOS. a Ninteridp LYu twig
- irc t r game torte and sow l video games in February 20114. The Kerns have yet to be relumed and carry a total
- value or$Qt, the [amplairiT states.
Lawson ignored Calls and an o}fieial no4ee tram me library after sipping Certified mail three mores after the due date, according tb the wnplpnt. When
eventually readied by phone he tale libraryoffidais Ihat he could not return the itenlsbe use They wereslolen dunng a burglary and mat he had
reported the burglary to pdice- awoq Jirq rn polio. No record 0 suth burglary was found, police said.
Lawson made no Mort to repay the library, a000rding to the cownro nl.
Lawson has been released 'menjail- Foum-degraa I7ieR is a serous misdemeanor
Read or Share this slory: htIy1h p-uomW1C4g9n5
M EnORM
Nortwy to visit munttas
.' targeted for Water Works
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1 of 2 1/15/2015 11:43 AM
Agenda Item 11A-1
ICWA CITY
TgW PUBLIC LIBRARY
RECEIPTS
FY15 Compared to FY14 (YTD)
6 Months FY14
6 Months FY 15
%Change
FY15 Budget
% Received
i. GENERALFUN❑
Fines, Fees, etc.
$87,695
$79,402
-1D.6%
$182,418
43.0%
Vending, etc.
$1,229
$1,251
1.8%
$2,990
41.8%
General Fund Total
$150,132
$79,653
46.9%
$185,408
43A%
II. ENTERPRISE FUND
Photocopies
$2.261
$31834
69-6%
$3,349
99.6%
Electronic Printing/DebitCard
$5,080
$4,283
-15.6%
$11,757
36.51A
Counter/Cloth hag/Mlsc
$941
$1,005
19.6%
$879
114.4%
Recycle
$474
$77
-83.9%
$296
25.9%
Enterprise Fund Total
$8,655
$91205
6.3%
$16,781
54.9%
III. LOST & DAMAGED
$8,688
$7,097
-18.3%
$20,000
35.5%
Lost & Damaged Total
$$,688
$7,097
-19.3%
0.0%
IV. STATE FUNDS
Open Access / Access Plus
$72,508
$0
-10D.0%
$6 L436
0.0%
Enrich Iowa/Di rectState Aid
$17,559
$17,743
1.1%
$15,258
116.3%
State Fund Total
$90,067
$17,743
-80.3%
$76,694
23.1%
Agenda Item 11A-Z
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Agenda [tern 11A-4
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Agenda Item 1xA-5
T
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LA
A A A A A A A A A A A A A A A? A A A A A A A A C
T M �U s T M T 2 M T M M M 6+ rn cn In In In c In In i i � M
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Agenda Item 12A-1
J� ta IOWA GITv
�'!�a PJBLIG -IB ?ARV
FY25 Output Statlstles • Quarterly Report
QS
Off'
44
M
Lost YTS %
IN-RUN111NG SERVICES:
A'O,ade A'boryYociNriea, r+ ,Ioh, cwvV i
A. NVILDrNG USAGE
Tol4I hdur3 open
&A
M
0
0
1,6aa
1.690 AIU
People lnmthe WOdlrla
231A72
1E7.723
0
0
419.195
345,177 2%-S%
Ave+a4e nuftW per IO
269.a
226.2
0.❑
Op
I0.3
204 21.6%
d mwnwO II❑❑MS
Number al lwn4lbrary mee[Inks
334
369
0
0
703
716
.1-8%
E3fimated aitmdaOCe
5,552
6,941
0
0
12,39;
13AS2
A.2%
E¢ufpmenl SH•ups
7;
a
0
0
194
L"
-214%
Group Shipp Room use
1,293
I,44S
0
0
2,73a
2,611
4.9%
Lobby Use
2
11
0
0
13
11
IS.21A
Q EQUIPMENT USAGE
Phowupfr, by Public
mm
7,933
0
0
14.191
12,2R5
1S.9%
Psy for Print Coon
N,965
16,0C2
0
0
43,1107
3%549
10.9%
% Checkouts by 5elf.OlWk
70.5%
63-6%
0.0%
0.0%
70.1%
67.714
15%
❑. W-ERJ nNG 059 OF MATERw
LislMlnt(y4MsR 5esYWK 4,930 MAI ❑ 0 8,57I 9,311 -7.9%
E. RI❑E WREA❑
9uspas,esdlv,FMd 1.79P 1.064 0 0 21344 2.97'2
LENOIN65EWCM
L,Pdnwtrrkk/or home, mnhwt ondc#ke rm
A TOTAL CIRCULATION
lmaudFls pky egolpmartt; M414f3 ekwolo; poet not include
loom, droulated Imhouse}
Ar4raye drw4Hvn per t.os,r
359,979
4;17
M%60
393
0
0
0
0
6761SM
407
7IU70
424
4.M
R. (IRCLLATI❑N BY TYPE OF MATERIAL
(WA4411 kit 00
Aduk MaWiars
245,031
22R,763
0
0
473,794
49(1,723
-4.6%
Wldrm', Material,
115,7❑4
90r709
❑
0
21"13
221.d09
-1.2%
Per0e0t Ohtldren's
3L5%
30.2%
0.0%
OA%
3L2%
31.0%
0.9%
fAM-P,lol
137,502
132,919
0
0
270,421
229,227
&5%
lkwc ENan-prim
3&2%
40.7%
OA%
QA%
39a%
40.4%
-2-5%
LVulpmem low
144
105
0
0
249
249
11%
Downloads
21,396
27,M
0
0
43,294
37,734
1&1%
C. CIRCULATION 0Y NESIOENCE OF MER
359,97E
326,560
fmoreftk ohm egolynxn�; 1p k4rs zbwkodL dines Dot rerlude iTems CrmuWedmMaseJ
19wa city
17SA23
750,942
40CAIC❑NTRACT5
wills
945
757
Hills as%of NI
0.3%
0.2%
1phmm County [•oral)
27,554
2612M
lOhmm Co as%of all
7.7%
2.0%
lone Tree
966
754
Lcne Trees,%of all
0.3%
0.2%
UrtIv Wv Hole,
4,A74
31095
unImsay HelowLs as%of all
1A%
14%
TOW LOCLI 0Onlra4tF
13,129
32.090
0 0 41MM6 725,870 4-1%
P
P
526,75S
50,501
-1.9%
P
0
L792
1,&u
3.5%
0.0%
0.0%
0-AL
0.2%
9.0%
❑
0
53,792
52,37S
2.7%
0.0%
am
7$x
7.3%
7.1%
❑
0
1,720
0.0%
0.0%
OA%
0.0%
P3%
0.0%
0.0%
0
0
9,969
9,245
20.9X
OA%
OA%
1.5z
1.2%
oA%
0
0
65.463
6L264
11%
Page 1
FY15 Output Statistics • Quarterly Report
Agenda Item IZA-Z
al q2 q1' 44 Tin last YTO %Ch~
STATE CONTRAoi-open Ar
CoralWle
2LS72
17,454
0
0
39.W5
45,503
•24.2%
Cesar Replds
2,144
1,112
❑
0
31256
3,228
0.916
Other CW Aooers
35,94s
24,201
0
0
50.155
55,348
•9Ax
Total Open A[ ms
49,664
42,274
❑
0
92,438
1"079
-112%
opm Acces as%ot all
131%
13..1%
0.0%
0.0%
13.5%
14.5'%
.1-4%
D. INTE%IIR WIJIS R LOANS
Iwned to Othw lihruin
46$
456
0
0
922
7,111s
•10.4%
Percent of requests tilled
3115%
32.4%
6.0%
D.0%
31-4%
3D.6%
2.9%
sorrowed 6cm o"r F,6rule
775
671
0
0
1AA6
1,207
79.8%
Percent of requests fllkd
22.9%
82.6%
O.0%
)AU
82mL
70.9%
4.9%
F10dka7Pedocl1a1h7AV Wrrp ved
773
665
0
0
1AIS
2.197
W.1%
Photomw twrrow rewesti filled
2
6
0
0
8
30
•Z0.0%
E-RESERVES PLACED-h41er41s
35,551
351309
0
0
70.90
f54,590
9.7%
F. OOWNLOA0ARLE MEDIA
By tau
Iowa Ctty
211912
14,507
0
0
371479
32,335
15.9%
Hills
13
15
0
0
29
]9
-w-3%
s hns4 Cwr1w
3,C"
2,57E
0
0
5,594
4e672
lone Ttee
AC
47
0
0
93
0
O.0%
tlnlver WHeights
299
3w
0
0
5"
628
•4.6%
Tntal
21.SM
22.391
0
0
43,794
37,714
16.1%
By DN0p6raphkc
Adult
241149
21,122
0
J.
41,270
35,370
16.7%
mldren's
1,248
1,276
0
0
2524
2.344
7.7%
Tent
21.396
22,398
1)
0
43,194
37,724
16.1%
Nurnlow of Ite p rd (Comulative)
E-rWCait ms wellehle
4,226
4,94a
0
0
4,948
4,315
14.4%
E•Owk itsmsavalla67e
9,304
9,642
0
0
9,6Q
8�OA4
20.3%
Fwdec items a Iehte
72
72
❑
0
72
72
0.❑%
E-MVs1c
140
IN
0
0
150
242
S-6%
E-Mavirim
133
163
0
0
163
237
L0.0%
Tool Ildws
14.477
14,975
0
0
14,975
12010
1"%
INFORMATI❑ N SER410E5:
ewnWsh 7jWp rwrn rrrrdrr pdviFPry and raj[reMf 4EIWDRCe.
A. REFERENCEquEST1MAN5WERE0
1ZDS1
9,410
0
❑
21A61
24,587
-0.7%
REFERENCEUE$TICINS
lnrwwuwJR9mtt14d FY35i
AeftrgK40esk
4,971
31978
0
0
81R94
KW$
-16.1%
Help lksk
1,716
1,198
D
0
2,914
4,424
•34.1%
$.ilehb4ard
2,13.7
1,725
0
0
3,863
3,445
121%
Drnp-In Tach HerplPublicl
131
107
0
0
238
226
5.3%
OnCiR Tech H47p
Seaff
62
86
6
0
140
145
2-1%
P016C
77
64
0
0
141
1%
-25-1%
Total Tech Help questlons
139
150
0
❑
289
342
AS 2%
Chlydrn:s Desk
Relere que ns
2,964
2,141
0
❑
5,158
5,439
•5.1%
Rrg4 m Puce 0oak3 (COmmynity)
43
57
0
0
1D0
W7
-5 $%
Tg l Chlldren'sques0om
3,07
2,251
a
❑
5.259
5154fr
•5.2%
B. ELECTRONIC ACCESS SERyICES
IN-HOl15E COM P11TER SERwCES
Pharos rHernr4 ltmhpuse wmpuler uirl
79.241
21,057
0
0
SW308
50,621
-0.616
"TALW ACCE55
N views
9531572
914,077
0
0
V",9s9
1,861,961
0.2%
wsiu
105,105
100,977
0
0
zolhm
206,141
013%
TVW Calaloe Access
1,056,617
2.015,054
0
0
2,072,471
2,066,1u2
0-2%
Page 2
Agenda Item 12A-3
FY1S Out put Statistics- Qtlarterty Report
a)
01
Q3
04
MD
)art YrD
%Chanac
Et ECTRONiC RESOURCES SERVICES
Uhrary webslte Remote Access Iw and mobile)
4 P23rviewi of Home"lle
197.729
128944
0
0
268,673
M9,282
-13.9%
4 Pagevlev Gf Enrke Site
30 AL$
2W..616
0
0
595011
679,420
•12.4%
a User Selaonr
144A20
137937
0
0
29%757
192.63a
-15.6%
SUBSCRIPTION DATABASES AtiE5SE0
Tail In•140vw
Total Remute
TOTAL
1,109 1.443 0 0 4552 2.111 241.9%
328,579 410.721 0 0 739,300 529,779 39.51%
329.08 41ZI64 0 0 74LB52 S31A90 39.5%
C. 70TALSWMFIWAADCAW RECEATO
T4y4I L36yry Calls
S,3S2
4,872
0
0
10,22A
12,136
-15A%
OTHER QUESTIDN5[dlrWb0WP INCO m, accown paesliM
VKV with PINS, e*FM cards), meedrq room help)
x.hi4
}AO,r
6
0
5,454
5,272
-13.D%
MeeW%Reern Benklnp
L32
98
0
0
230
226
1.M
TRn4f red Cana
1,❑m6
654
0
0
11$94
2,164
-12-5%
P WLLTS p$TRIBUTW FROM LOBBY RAM
7,927
6,500
0
0
I6,427
16757
1L3%
STATEIFEDERAI TAX FORMS OI9TRIBOTED - ❑ 0 0 WM
ALUMNGSUMCES:
Pmmoft pwpreneSE 4f Lhe LaNnY end use of HS rtspurttS.
& PUBUCAT10%5
Number of pu1Imlan, printed{pbs) 24 59 ❑ ❑ 83 83 00%
Copses printed Far POW eisrfibuum 7,351 54.977 0 0 62,32E 4-%555 3&M
C. DISPLAYS
13
15
0
0
29
40
-273%
I'Hwv
12
14
0
0
26
30
-11.$%
Cehw Grasps
1
2
0
0
3
10
-700%
ON-eite lxAOaa
0
0
0
0
0
❑
AD%
O. SPEECNE5. RA61OANIONUME APPEARANCES
1;
24
0
0
36
27
33.3%
E. THE LOMY CHANNEL
filmmy promos on the library Channel
39
13
0
0
52
28
85.7%
TWad ICK PpdvO"s
32
22
0
0
54
45
20.1)%
Programs CaWmaq
1,187
2,197
D
D
413"
4,179
4.9%
F, HOMEPAGEASOCLA.L MEDIA
NewsscmtJmson Horne Pape
47
41
D
0
ea
104
-15.4%
McQ,arelN yens
32
27
0
D
59
46
28.3%
Tweetssent
444
434
0
D
070
818
7.3%
Fapebook, Twitted. PiAWY t fOl0wer3 (Comul")
6,336
8,729
❑
❑
8,717
6.524
318%
Fa0xoo1r,Tv6nw, and Plnterert rdHawtr3
412
381
❑
❑
793
7%
AL4%
QVrRtA41S4R5NCEr'-
Pf&rwhtie"SefwetRPEO*Who emw�tget tothe 88r"wwnO-
A AT76OMESEOYICE
Packayessent
450
393
0
a
84i
777
&S%
Hems Waned GM'e voahi
652
676
0
0
i'me
L"s
-14%
Re#stwed At Horne Vsrs [Cumulative)
140
130
0
0
1"
237
1-5%
Hew users Enrolled
5
3
0
0
S
11
-273%
PmWe4erved LPryu1m0PrPI7r0vnF7
39
37
0
0
38
41
-94%
9- W L SERVIcE
People served
283
211
0
0
494
55A
-14.1%
hared )paned {m r4nea ak)
856
797
0
0
1,653
2,355
-29.8%
C OUEPO5IT COLLECTIONS
L9MOOM 1"mylvilo
13
13
0
0
13
12
83%
Ile Fwned
1B0
90
❑
❑
270
18D
50.0%
Item% added to perm collections
2.376
217
0
0
2.593
7,796
AS6.M
0. REMOTE BOOROAOP USE
RCnWlt It P4reent 9f Al l 11em60*04d In
14.0%
25.8%
0.0%
010%
15.6%
13-9%
12.2%
❑Des not &Klude rerletw6 or w-Rouse
E. HOLOS NOS IAEG USING AUTOMATED PHONE
1,390
S62
0
0
L952
2A90
-32.5%
'AMfflored Phdnt lilt Avva"15 a Oct E5-Dad. 4, ZP24
Page 3
Agenda Item 12A-4
FY15 output Statistics- quarterly Report
Q3
w
CL3
Q4
Y[D
L yrO
%change
_
6ROuP AND CONSMUNI7YSERVICF3=
A+Dadelibraryke we rPpcwpr, ROrACiE{, ondvTwMmrkns
A-ADU4T PROGRAMS
1W74wa
Numhee
62
61
0
0
12l
105
)7-1%
ANendmace
1,160
R60
0
0
2.020
1,635
13S%
Oubrwrh
Numbr
5
3
D
O
a
15
.4&7%
ALRendome
4,147
L190
0
0
9,337
7,178
30a%
&-YOUNG ADULT PROGRAMS
L�
Numb"
95
102
a
0
197
12]
61-M
Avefdl xe
1,667
3,304
0
0
71961
881
236.1%
0utrebo
Number
0
1
0
0
1
2
•SMC%
ALren4ARLe
0
100
0
0
100
21
376.2%
C. CHILOREN'SPRDGRAMS
1"0,$@
Numbs
126
la
0
0
244
234
4.3%
ALLendrnce
701
4,835
0
0
12,697
241%
4.5%
Qwmh
Number
47
52
0
0
119
133
-10.5%
AUmder'fe
1,244
1,076
0
❑
4320
2,728
-15.0%
a UMRARTTO[1RSANOELASSES
Numb.
n
1A
0
9
25
38
-34.2%
AIMWd
71
61
0
0
137
12A
1110%
E. CONSULTIM FOR AREA GROUPS
3
0
0
0
3
1
700.0%
OONWL SBM M5!
A MMMWmymsources rhrmVhr4!gkM:t)m gbrrewer4 overdue
n ket VGMrng m w d441Rpm c
oW em" 0/H"We mover'01A
A- LIBRARY CAR05 HUED
2,313
1,141
0
6
A)MA
3-%70
1-4%
LorLa Clly
10525
1.069
0
0
1,8W
1,798
3.1%
Pp'CMR l9 Qtf
7R9%
78.9%
OA%
O.O%
79.9%
7a4%
0.7%
LOCAL CONTRACTS
HIIN
2
1
0
0
3
S
-62.$%
lohnsan CoantY Rural)
122
44
0
0
166
135
23.0%
,one Tree
4
1
0
0
5
0
0.0%
U-b-Mity NKOU
12
7
0
❑
19
31
-M.7%
STATE CONTRACT -Open Acces
CWalust
143
79
0
❑
221
216
L4%
cedar IMP,&
11
17
0
0
28
26
7.7%
OOser OPm Aad3"
193
L39
0
0
Na
454
-7,3%
TWA DM Access
347
23U
0
0
577
S"
3.5%
OW ACM%44%M AR
15.0%
17.274
0.0%
0A%
15."
16.6%
-S.7%
8. TOTAL REWSYERED BORROWERS IcumuNdw)
67,6i8
69A76
0
0
69MI5
M725
-2.3%
9Al H" Veers Re6BRercG (C4NN4RIre]
14M
139
0
0
239
237
1-5%
C, OVERDUE NOTICES
Berm sorciod to ee* Dim of reppn
97
79
0
0
176
195
A.7%
PA%e 4
Agenda Item 128-1
JOWA CITY
OW PUBI IC LIBRARY
FY35 CIRCULATION BY AREA AND AGENCY
ARWAGENLY CA 02 Womh 0 9Month Ct4 YTD Last Yip %Chan
IOWA CTY
General Iowa Cry
254,549
228,276
*82.825
0
482.825
SD7,938
•4,9%
Do Iaads• Streaming
17,912
19,507
37,479
0
97.479
32,335
15.9%
Ternporary
166
78
1"
0
2A4
342
-28.7%
Public schools
65
128
193
0
193
250
-22.8%
Prhrate xhoals
0
72
72
0
72
91
-20.976
Areschool(Dayum
535
383
918
0
918
g01
14.6%
Chwth*&
0
❑
0
0
0
❑
0.8%
Nonprofit aepnleatWns
93
71
164
0
164
785
-79.1%
Buslness
2
4
6
0
6
6
0.0%
City departments
2
2
4
0
4
68
-94.1%
StatWakril agencies
0
a
O
0
0
1
-10❑A34
Unlveeslty Of l0w4 dePartments
2
0
2
0
2
0
❑.0%
At HOrne
755
781
1,536
0
*36
1,641
-6A%
Interllhraq lean
634
658
1.292
0
1.292
1,437
•10.1%
Deposal onlledbnsMumIng Homes
192
185
377
D
377
263
43.3%
fair patrons
856
797
1,653
D
L653
2,369
-M-0%
TOTAL ICANAOTY
2751823
250,942
526,765 0
0
❑ SIfi,765
546401
3.93%
LOCAL CONTRACTY
Johnson Counly
G4naral
24,452
231691
48,143
0
48,143
471656
1.0%
OOyrnl04ds
3X6
L528
5,594
0
5,594
4,672
19.7%
Puhlle Rhppls
0
0
D
0
0.0%
Prwwuhogls
❑
0
❑
0
DA%
PreschoW0ayrare
❑
❑
❑
D
0,❑%
Churdses
0
0
❑
0
DA%
Mw"roflt organizations
0
0
❑
D
OA%
Dimness
0
0
0
0
OA9L
Countydepartmenl4
0
0
❑
❑
❑A%
Slate/Fedamfaeencrt
0
0
0
❑
❑DY.
At Nome
36
19
55
0
55
47
17A%
Nursing hones
0
0
0
❑
OA%
TOTAL JOHNSON COUNTY
27,554
26.23$
53,792
0 0
0 53.792
$2.375
2.7%
Hills
General
864
695
1,559
0
1559
1,464
6.5%
Ouwrllpads
13
16
29
0
29
79
�0.3%
At Home
68
46
314
0
114
101
12.9%
TOTAI, HILLS
945
757
L702
❑ 0
0 1179
1,644
3.5%
LOW TREE
General
920
707
1,627
0
1,627
1,115
45.5%
Downloads
46
47
93
❑
93
❑
0M
M M4rM
0
0
0
0
OAK
TOTALLONETREE
%6
754
172❑
0 0
0 10720
1,11g
53.8%
Unh,ershy Helghb.
General
4.575
4,735
9,37❑
0
9,370
AJW
35.9%
Downloads
299
30D
599
D
599
628
-4.6%
At Home
0
D
❑
0
0.0%
TOTAL LN IVERM HEBOHTS
4,874
5,095
%969 ❑
0
0 9,90
8,714
14.4%
TOTAL LOCAL CONTRACTS
34,339
32AM
67,183 0
❑
0 61,181
53,851
5.2%
Agenda ltern 128-2
MS CIRCULATION BY ARMAND AGENCY
AAWAGENCY 01 OY 6nkanel, 03 0Month w YTD Lat WTD %Chanke
STATE CONTRACT
Re60tMVDp40ACCess
iOifWom 00l1b7Cy 08 ies
C4 811A!le
21,572
17,454
39,D26
0
39.WA
45,50#
-14.2%
North Liberty
9,172
%lD1
17,273
0
17.2.73
1$.060
-9-4%
OKdord
162
220
372
4
372
469
-20.7%
Solon
B03
557
1,390
0
1,390
1.344
3-4%
5w1bhn
38
20
SB
0
SS
38
52.6%
Tiffin
L$59
957
2,116
0
2,116
Z465
•14.2%
ALL Di10ER LfbRAR1F$
Adel
4
4
0
4
12
-60-7%
Abia
54
S2
WE
0
106
D
0J0%
Atca
16
16
0
16
D
D-0%
Ames
95
13
108
0
109
28
295-79C
Arympya
23
71
94
0
94
34
176.$%
Ankeny
4
0
4
0
4
7
-42.9%
Atkins
3
3
D
3
0.0%
Audubon
0
0
D
0
11
-IM.0%
Bennett
16
7
23
D
23
0
0.0%
Bettendorl
42
1$6
198
D
198
198
0.0%
Brooklyn
1
0
1
❑
1
9
M.9%
Burro oo
12
22
34
0
34
19
78.9%
Carroll
4
4
4
4
0.0%
Cascade
0
0
❑
D
0.0%
Ceder Fal$
32
36
68
0
68
159
Cedar Rapids
2,241
1,112
3,256
0
3,256
3,228
0.9%
Clarence
1
3
4
0
4
7
-42.9%
C1I11/ n.
59
95
154
0
154
109
41.39C
C4Wm6ucict
37
29
66
0
66
GS
9-2%
Cornell College
733
669
IAA
0
2.402
772
81.6%
Daffm Cenoer
0
0
D
C
13
-1❑❑A%
Damnport
70
41
111
D
111
75
48.0%
Decorah
❑
❑
0
0
21
•100A%
Dec Molnes
12
12
0
12
23
-47,8Y.
Oonu ism
12
12
❑
12
0.0%
Dubspue
27
4
31
❑
31
90
-65J6%
Eldon
2
2
❑
2
48
'95.8%
Ely
60
-04
104
0
104
190
d5.314
Estherville
0
0
0
0
1
•T00.0%
Fairfax
68
48
116
0
116
179
-35.2%
Fairfield
604
433
I,o37
0
1,❑37
1,943
-6.6%
Fort Madison
D
0
0
❑
5
-100.0%
Glemind
7
0
1
0
1
0
0,0%
Grimes
2
0
2
0
2
4
-50.13%
Grinnell
75
413
an
0
490
69
607.2%
Hawkere
0
a
0
0
2
-1CI021%
Hlawwha
28
24
52
0
52
210
-75.2%
Independence
10
10
D
10
PA%
lolumn
33
1
34
0
34
23
47,8%
Ibalona
1,663
1,589
3,252
0
31252
4,876
•33-3%
Keola
6
3S
41
0
41
130
•70.5Y
LMts
9
0
9
❑
9
11
•78.2%
Lisbon
1s
30
45
❑
45
67
•324M
Lowden
D
0
9
a
21
-100-071
MaOuokota
24
33
57
0
57
212
-49.1%
Mae*NK 184gn 2014 ind Aeea4aj
437
S34
971
0
971
9B5
-1.4%
Mw"
123
145
269
0
269
655
Ma Oty
8
8
16
0
16
12
33.3%
Mechanlrcrllle
12
6
18
0
18
5
260.0%
Medl WNW
0
D
0
0
7
-10D.0%
Montezuma
161
289
45D
0
450
2
2240D.0%
Montloelki
0
D
0
0
3
Montrose
D
0
0
0
28
-100.0%
Agenda Item 125-3
Eris CIRCULATION By AREA AND AGENCY
ARFAIAGENCY Q2 Ca 6 Month CD3 9 Month C14 Yip Last Y1D %Change
McuRk Pleasant
148
267
315
0
315
38D
•17.1%
M9 atnse
343
248
591
0
591
974
-393%
Nevada
7
7
0
7
0.0%
Newinndcm
F
9
0
9
0.0%
Newhall
❑
0
0
0
6
•100.0%
North English
495
234
72(1
0
729
897
•18.7%
Norway
❑
0
0
❑
1
-1DO.D46
Oan
0
0
0
❑
1
Oskaloosa
4
0
4
0
a
2
1❑D-pN�
Ottumwa
6
6
0
6
48
-07-5%
Redfleld
4
4
0
4
0-0%
Richland
6
6
0
.6
0-0%
R:ec .ode
393
435
833
0
833
0.0%
$Colt Co
1
19
20
D
2O
11
813%
$spcumey
5
5
D
5
126
+96A%
$wwXChy
0
a
D
0
16
•100.9%
Sovth English
47
36
83
❑
83
164
•49A%
Stanvand
1
6
7
❑
7
17
-68.8%
Tama
0
0
0
0
S
•100A%
Tlpcoa
561
695
1.216
❑
1,216
1,036
17-6%
Traer
1
0
1
0
1
0
0.0%
Urbandale
ID
0
10
0
10
1
900.OX
Victor
71
76
147
0
147
5
2840.01%
Vlrrmn
0
0
D
D
3
-100.0%
W00@110
9B
0
98
0
98
5
1860.0%
Washington
1,398
3,219
2,617
0
2,617
3,411
-23.3%
Waterim
5
43
48
0
48
60
•20.0%
Wellman
I.N2
10179
2r471
0
2r471
4669
•7.4%
west Snnch
Z670
2,694
5364
0
5,364
5,617
•7.8%
Wert Des Moines
4
4
0
4
0.0%
West Ll6erty
1,500
1,396
2.886
❑
2,06
201
-3-2%
What cheer
❑
0
0
0
32
-10010%
Wrlllamshurg
643
713
I,3s6
D
1,356
1,216
11-5%
6F4Ron
237
201
438
0
438
S82
-24-7%
V"ald
156
86
244
❑
2"
161
51-6%
Wyoming
0
0
❑
0
5
-10oA%
TOTAL RECIPIOPENACOESS
49AM
42,774
92,135 0
0
0 92AM
",On
-11-2%
TOTAL CIRCULATION
359,978
326,560
686,386
0
0
0
686,3m
714231
-4-29C
{Irk E-Downkradsl rq[In-house;�
Percent lows City
76-6%
76,8%
76-7%
0.04E
0.0%
0.0%
76.7K
76.6%
0.2K
Percent Hills
a3%
0.2%
0-2%
0-OPc
0.1)%
0.0%
D.2%
0.2%
8.0%
perum iohnsw County
7.7%
8-0%
72%
DO%
0.0%
0.0%
72%
7.3%
7.2%
ocwA Lone Tree
0.1%
0.2%
03%
DA9c
00%
0.0%
0.314
0.2%
60.5%
Percent UnIhnem ry Rfthts
1.4%
1.4%
1.5%
DA%
0.D%
0.0%
1.5%
1.2%
19.4%
Percent k-op ralYOpen Access
13.8%
13-11C
13.$%
DA%
0-D%
0.9%
13.5%
14,5%
.7.3%
100.D%
100AH
100.0%
DA%
0.❑%
0.0%
100.0%
200.0%
lows city
275,823
250,9L2
526,765
0
D
0
526,765
5a8.30L
•3.9%
LvA Contracts
X339
a%W
67,283
6
D
0
67,283
63,851
5.2%
Open Aodess
49,664
42,774
F21438
0
0
0
92,438
104,079
•11.2%
ln•houwcards{staR use}
1.6$1
1,651
0
1,652
3,090
A6.6%
Undefined
152
0
152
0
152
414
•63.356
TogiSpreWshen
361,629
326.560
6gg,18S
0
0
0
688,189
719,735
Printout 340,233
0
0
3401233
68021
eA1410 2U96
22398
43,794
0 0
0 43,794
37,714
Printout* Downloads 961,629
27398
M027
0 _ 0
0 3B4A27
719,735
0
-3aU,162
-304.162
0 0
0-X4,362
0
Agenda Item 12C-1
IOWA CITY
i 1 PUBLIC UBRARY
FY15 Circulation b
and Format
Category
YTD
%Total
Last YTD
%of Total
'%Change
ADULT MATERIALS
General fc/Fic express
51,342
10.8%
54,414
11.1%
•5.6%
Mystery
17,868
3.8%
19,803
4.0%
-9.8%
Science fiction
10,50
2.2%
11,546
2.4%
-8.2%
Young adult fiction
13,289
2.8%
13,559
2S%
-2.0%
Large print
5,155
1.1%
5,801
1.2%
-11.1%
Books in other languages
864
6.2%
1,023
0.2%
-15.5%
TDTALFICTION
99,117
20.9%
106,145
21.6%
-6.6%
EXPRESS/Nonfiction
1,357
0.3%
1,518
0.3%
-10.6%
Large Print Nonfiction
807
0.2%
851
0.2%
-5.2%
000-General/Computers
2,542
0.5%
2,729
0.6%
-6.8%
100 - Psych/Philosophy
5,078
1.1%
5,457
1.1%
-6A%
200 - Religion
4,530
1.0%
4,535
0-9%
-0.1%
300 - Social Sciences
10,421
2.2%
11,586
2.4%
-10-1%
400 - Language
1,172
0.2%
1,369
0.3%
-14.4%
$00 - Science
4,D07
0.8%
4,081
0.8%
-1.8%
600 - Applied Technology
22,636
4.8%
25,403
5.2%
-10.996
7D0 - Art & Recreation
35,033
7.4%
33,597
6.8%
4.3%
$00-Literature
5,532
1.2%
5,939
1.2%
-6.9%
9D0-History&Travel
10,166
2-194
11,239
2.3%
-9.5%
Biography
3,392
0.7%
3,218
0.7%
5.4%
Paperbacks
929
0.2%
578
0.1%
60.7%
Magazines
5,D47
1.1%
5,8D0
1.2%
-13.0%
TOTAL MISC
5,976
1.3%
6,378
1.3%
-6.3%
TOTAL ADULT PRINT
211,766
44.7%
224,045
45.6%
-53%
Art to go
848
0.2%
959
0.2%
-11.6%
DVD jMovies/TV)
130,389
27.5%
132,864
27.0%
-1.9%
EXPRESS/DVD
13,046
2.8%
17,770
3.6%
-26.6%
N-F DVD
14,585
3.1%
14,365
2.9%
1.5%
Fiction on Disc
12,090
2.6%
12,884
2.6%
-6,2%
N-F on CD
6,019
1.3%
6,530
1.3%
-7.8%
Compact disc (Music)
38,476
8.196
46,730
9.5%
-17.7%
Young Adult Video Games
5,000
1.1%
4,913
1.0%
1.8%
AdultMultimedla(Language)
24
0-0%
15
0.0%
60.0%
Book Club Kits (10 items per kit)
32
0.0%
22
0-096
45.5%
Circulating Equipment(chess]checken
249
0.1%
246
DA%
1.2%
video & audio players, camera]
TOTAL NON PRINT
220,758
46.6%
237,298
48.3%
-7-0%
Agenda Item 12C-2
FY15 Circulation by Type and Format
Category
YTD
% Total
LastYTO
% of Total
% Change
Adult F-Audio 9 Downloads
10,899
2.3%
7,997
1.6%
36.3%
Adult E-Book p Downloads
23,264
4.99E
20,586
4.2%
13.0%
Adult E-Video # Downioads
2
0,0%
3
0.0%
-33.3%
Adult E-Magazines
5,327
1,1%
0
0.0%
0.0%
Adult E-Music # DIds/LocaI Music Proji
87
0.09E
170
0.0%
-48.8%
Adult Streaming
11691
0.4%
1,213
0.2%
39.4%
TOTAL ADULT E-DOWN LOADS
41,270
8.7%
29,969
6.1%
37.7%
TOTAL AD U LT CIRCU LATI 0 N
473,794
100.0%
491,312
100.09%
-3.6%
CHILDREN'S MATERIALS
Fiction
38,575
18.0%
38,716
17.5%
-0.4%
Holiday
4,708
2.2%
4,730
2.1%
-0.5%
Paperbacks: chapter hooks
0
0.0%
677
0.39E
-100.09E
Picture; Big, Board, Caldecott, Easy
59,225
27.6%
62,929
28A%
-5.9%
Readers
23,026
10.7%
21,385
9.6%
7.7%
Parent/TeacherCenter
567
0.3%
654
0.3%
-13.3%
Non-fiction & Biography
35,886
16.7%
37,912
17.1%
-5.3%
Magazines
739
0.1%
369
0.29E
-35.2%
TOTAL CHILDREN'S PRINT
162,226
75.7%
167,372
75.5%
-3.1%
Video/DVD
36,735
17.19E
38,389
17.3%
-4.3%
Books on Disc
2,734
1.3%
3,238
1.5%
-15.6%
j Compact Discj4D0
84
0.0%
127
0.1%
-33.9%
Read -Along set
2,556
1.29E
2,659
1.2%
-3.9%
Children's Music
2,854
1.3%
3,103
1.4%
-8.0%
Children's Video Games
2,160
1,()%
21327
1.1%
-7.2%
Storytime Kits
138
0.1%
197
0.1%
-26.2%
Games&Toys
2,390
1.1%
1,857
0.8%
28.7%
Children's Multimedia (Language)
12
0.0%
16
0.0%
-25.0%
TOTAL CH I LDREN'S NO N P R I NIT
49,653
23.2%
51,903
23.4%
-4,3%
j E-Audio # Downloads
870
0.4%
613
0.3%
41.9%
j E-Boo k # Downloads
1,654
0.8%
1,731
0.8%
-4.4%
j E-Video # Downloads
0
0.0%
0
0.0%
W)%
TOTAL CWLDREN'S E-DOWNLOADS
2,524
1.8%
2,344
1.6%
7.7%
TOTAL CHILDREN'S CIRCULATION
214,413
100.0%
221,619
1DO-O%
-3.3%
ALL CIRCULATION BYTYPEjFORMAT
All Fiction
142,400
20.6%
149,592
20.99E
-4,8%
All Non-fiction and Biography
143,126
20.7%
150,087
21.0%
-4.6%
Picture books & Readers
82,251
11.9%
84,314
11.8%
-2,41%
Paperbacks
929
0.1%
1,255
0.2%
-26.0%
Magazines
5,286
0.8%
6,169
0.9%
-14.3%
TOTAL PRINT
373,992
54.2%
391,417
54.8%
-4.5%
FY15 Circulation b
and Format
Agenda Item 12C-3
Category
YTD
%Total
Last YTD
%of Total
%Change
Toys
2,390
0.3%
11857
0.3%
28.7%
Art
848
0.1%
959
0.1%
-11.6%
DVD (F, NF, & Express)
194,755
28,M
203,383
28.5%
-4.2%
CD (Music)
41,330
6.0%
49,933
7-0%
-17.1%
Books on CD (F & NF}
20,927
3.0%
22,779
3.2%
-8.1%
Read -Along Set
2,SS6
0.4%
21659
0.4%
-3.9%
Video Games
7,160
1.0%
7,240
1-0%
-1.1%
Multimedia
36
0-0%
31
0.0%
15.1%
Story and Book Club Kits
170
0.096
209
0.0%
-18.7%
Circulating Equipment
249
0.0%
246
0.0%
1-2%
TOTAL NONPRINT
270,421
39.2%
289,201
40.5%
-6.5%
TOTALS -DOWNLOADS
43,794
6.3%
32,313
4.5%
35.5%
TOTAL IN-HOUSE/UNDEFINED
1,560
0.2%
1,403
0.2%
11.2%
TOTAL ADULT MATERIALS (incl e4em!
473,794
68.7%
491,312
68.8%
-3.6%
TOTAL CHILDREN'S (incl e-items)
214,413
31.1%
271,619
31.0%
-3.3%
GRAND TOTAL
699,767
1004%
714,334
100.0%
-3.44%
(Adult + Children's + Undefined)
Agenda Item 13A-1
MasterCard Report 08-1an-15
Vendor Dept Expense l Description _ _ Amount
Abe Books 10550220 ---_ 477040 Books (Cat/Ref) -- - $289.99
AccKut—10550152 469320 f Miscellaneous Supplies $150.00
Amazon 1055a420 469320 'Miscellaneous Supplies $32.57
Amazon Marketplace 10550140 455120 �MlscCompHardware $129.19
Amazon Marketplace 10550152 469320 Miscellaneous Supplies $240.39
Bradley's Cleaners 10110100 448040 Icity Sponsored Event $46,20
Bread Garden 10550110 469360 Food and Beverages $18.14
Constructive play things 20550152 469320:Miscellaneous Supplies $39.94
Dick 811ckw— 10550152' 469320 Miscellaneous Supplies $67.28
Oigicert 1055014D 444080 Software Repair & Maintenance Services $1A 44.00
lHy-Vee 10550152` 469350 Food and Beverages $100A0
Hy-Vee — 10550110 46930 Food and Beverages $167,55
Hy-Vee 10550110 469370 ; Paper Products/Certificate/Prizes $65.00
Hy-Vee 20210200; 448040 City Sponsored Event $59.90
Jo -Ann Fabric 105504201 469320 1 MiscellaneousSupplies $39.75
Kaiona 10550220 477330 Print/Reference Serials $25.00
KellyPardekeoperpaypal 10550220 d77110 Music -CD _ $0.00
L�
Lakeshore Learning 10554152 469320 Mlscellaneaus Supplies $58.78
:Larninator.com IM0159 455010 �PrintingorGraphicsupplies $88.95
Mailboxes of Iowa City 10550110 435055 Postage and Stamps $29.67
Menards 10550121 442010 Bldg Rep & Maint $75.30
Office Max 105501d0 455010 , printing or Graphjt Supplies $52.99
office Max _ 10550159: 455090 1 Paper $58.10
Office Max 1OS56110492010 Office Supplies $199.36
'office Max 10550120 455090 Paper f $66.18
Paypal 10550140 444080 Software Repair & Maintenance Services $54.10
Pioneer Communication 10550220. `477020 Books (Cat/Circ) $25.87
Raising Ms. President I-MO220 477210 Non -Fiction Video-IND $256.00
Sheraton Iowa City 10554110' 4360 C Lodging $300.16
Silver Spider 10550110 469370 Paper P rodu cts/Certificate/Prizes $73.55
SmileMakers 10550152; 469320 MIscellaneeusSupplies $150,54
staples — 10550159 469320 Miscellaneous5upplies $23.98
Upstart/Highsmlth 10550152 469320 Miscellaneous5uppIies $322.86
Grand Total
Agenda [tern 130.1
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