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HomeMy WebLinkAbout1978-01-24 Bd Comm. MinutesI.C. SENIOR CENTER-E.H.C. ELDERLY HOUSING JOINT PROJECT TASK FORCE DECEMBER 13, 1977 -- 4:00 P.M. CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Lawrence Carlton, Mary Fuller, Clayton Ringgenberg, Nary j Rock, Bob Vevera, Bob Welsh MEMBERS ABSENT: Max Selzer OTHER PERSONS PRESENT: Cathy Eide, Dick Hansen, Dennis Kraft, Julie Vann SUMMARY OF DISCUSSION: 1. Welsh, Temporary Chairperson, opened the meeting by introducing Clayton .Ringgenberg, the seventh Task Force member. 2. There was a discussion about the status and schedule of the architect selection process. Hansen reported that the project had been listed in Dodge Report but unfortunately it was incorrectly printed and is at this time being corrected. Hansen reported that a letter and list of the architect selection criteria had been sent to 21 firms. A copy of the letter and the list of addresses to which it was sent were distributed. The architect selection process was reviewed and clarified. The Screening Team consisting of Herb Wilson of the Ecumenical Housing Corporation, Dennis Kraft of the City of Iowa City, and Larry Conrad and Dick Hansen of the Ebenezer Society will screen all proposals received before the deadline (December 29, 1977 -- 5:00 p.m.). The group will get together and develop a report to present to the Task Force at its January 5th meeting. Rationale for selecting specific architects for interviews will be stated in the report. At the January 4th meeting an interview schedule will be established. The currently established time schedule requires interviews to take place between January 4th and January 10th so that the final selection can be made at the January 11th meeting. The evaluation worksheet must be reviewed and approved before interviews begin. At the last meeting there was some discussion about the various weights suggested for various architect selection criteria. This worksheet must again be discussed. 3. Hansen distributed a blue print management events schedule for the Joint Project. The Ebenezer Society plans to complete their inventory of existing services for the elderly by this Friday and compile it into a report for presentation to the Task Force at their January 4th meeting. The report will include recommendations from the Ebenezer Society on what types of services should be provided in the Joint Project. The individual service activities, location will not be specified, that is whether it should be located in the housing complex or the Senior Center. But instead a total list of services to be iprovided will be presented. Hansen proposed that the Task Force members take i the information home with them after the January 4th meeting, review it and critique it but not distribute it to the general public until after the Task Force members have had a chance to share their ideas and reach a consensus on t M; CRnI IPICD BY JURM MICR�LAS MAR RAPIDS • DCS MOINES IV6 A Joint Project Task Force December 13, 1977 Page 2 what types of services should be provided. After the Task Force releases its list of the proposed programs, the City Council, the Ecumenical Housing Corporation, various service providing agencies, and the general public will be given an opportunity to react to the proposal. The Ecumenical Housing Corporation for example will be able to compare the types of services typically provided in a 202 housing project with the list of activities proposed by the Task Force and begin to define the programs they would like to see in the housing complex. At the January 18th meeting, information from E.H.C.'the City, and other individuals or agencies will be compiled and a total program package will be developed before February 2nd when the schematic design phase for the project will begin. The schedule for submitting the preliminary proposal to HUD has been revised. The new date is February 7th. 4. A memorandum presenting the future meeting schedule and events for the Task Force was distributed by Hansen. Agendas for the January 4th and January 11th meetings were discussed. The January 4th, 1978, agenda is to include (a) the review of the Ebenezer prepared program proposal for the joint project. This report will include a summary of background data compiled and identify programs needed. The report will not specify the location of specific types of services or agencies. (b) the review of the architects screening committee's report and interview schedule; (c) the appointment of a permanent chairperson. The January 11th, 1978, agenda will include (a) the development of a Joint Project Task Force program proposal to be released to the public; (b) the selection of an architect(s) for the Joint Project. The other meetings as listed on the memorandum were briefly discussed but not amended. Welsh suggested that by late April the Task Force would not be required to meet weekly but that rather monthly meetings might be sufficient. S. There was a discussion of when and how the establishment of management entities for the continuing operation of the senior center and elderly housing facilities and/or programs would be established. It was proposed that this topic be dis- cussed at the February lst meeting after the programming proposal had been defined. It was suggested that the Ebenezer Society develop a written report of management alternatives, specifying the pros and cons of each. 6. The meeting was adjourned. bRCROI WILD BY JORM MICR�LAB CIANt RAPIDS • 01iS 1101 NCS 1 � Joint Project Task Force December 13, 1977 Page 2 what types of services should be provided. After the Task Force releases its list of the proposed programs, the City Council, the Ecumenical Housing Corporation, various service providing agencies, and the general public will be given an opportunity to react to the proposal. The Ecumenical Housing Corporation for example will be able to compare the types of services typically provided in a 202 housing project with the list of activities proposed by the Task Force and begin to define the programs they would like to see in the housing complex. At the January 18th meeting, information from E.H.C.'the City, and other individuals or agencies will be compiled and a total program package will be developed before February 2nd when the schematic design phase for the project will begin. The schedule for submitting the preliminary proposal to HUD has been revised. The new date is February 7th. 4. A memorandum presenting the future meeting schedule and events for the Task Force was distributed by Hansen. Agendas for the January 4th and January 11th meetings were discussed. The January 4th, 1978, agenda is to include (a) the review of the Ebenezer prepared program proposal for the joint project. This report will include a summary of background data compiled and identify programs needed. The report will not specify the location of specific types of services or agencies. (b) the review of the architects screening committee's report and interview schedule; (c) the appointment of a permanent chairperson. The January 11th, 1978, agenda will include (a) the development of a Joint Project Task Force program proposal to be released to the public; (b) the selection of an architect(s) for the Joint Project. The other meetings as listed on the memorandum were briefly discussed but not amended. Welsh suggested that by late April the Task Force would not be required to meet weekly but that rather monthly meetings might be sufficient. S. There was a discussion of when and how the establishment of management entities for the continuing operation of the senior center and elderly housing facilities and/or programs would be established. It was proposed that this topic be dis- cussed at the February lst meeting after the programming proposal had been defined. It was suggested that the Ebenezer Society develop a written report of management alternatives, specifying the pros and cons of each. 6. The meeting was adjourned. bRCROI WILD BY JORM MICR�LAB CIANt RAPIDS • 01iS 1101 NCS I L SENIOR CENTER/ELDERLY HOUSING JOINT PROJECT TASK FORCE: .JANUARY 4, 1978 -- 4:00 P.M. CITY MANAGER'S CONFERENCE ROOM TASK FORCE NIF.MBERS PRESENT: TASK FORCE MEMBERS ABSENT: OTHERS PRESENT: SUMMARY OF ITEMS DISCUSSED: Bob Welsh, Clayton Ringenberg, Mary Rock, Mary Fuller, Larry Carlton, Max Selzer Bob Vevera Dick Hanson, Kathy Bide, Larry Conrad, Dennis Kraft, Julie Vann, Herb Wilson, Dr. W.W. Morris, Gladys Benz, reporter from local radio station Hanson, reported on the procedure for interviewing I. The Architect Screening Committee members, Dennis Kraft, Herb Wilson, and Dick and selecting architect for the joint project: Senior Citizens/Elderly Housing. There were 11 impressive proposals submitted by architects, those being: a. VOORHEES SHELTON ARCHITECTS, West Des Moines, Iowa b. STANLEY FISHMAN ASSOCIATES, INC., St. Paul, Minnesota c. R. NEUMANN f, ASSOCIATES, Iowa City, Iowa GENE GESSNER, INC., Iowa City, Iowa TROSSEN/WRIGHT AND ASSOCIATE ARCHITECTS, St. Paul, Minnesota d. HOFFMANN PARTNERSHIP, INC., St. Louis, Missouri e. RORTY, ELVING $ ASSOCIATES, Minneapolis, Minnesota f. HANSEN-LIND-MEYER, Iowa City, Iowa g. DAVID L. BROST ARCHITECTS $ PLANNERS, Cedar Rapids, Iowa h. BROOKS, BORG, AND SKILES, Des Moines, Iowa i. THE DURRANT GROUP, INC., Dubuque, Iowa j• IVEHNER, NOIVYSZ, AND PATTSCHULL, Iowa City, Iowa DESIGN THROUGH RESEARCH, Minneapolis, Minnesota k. CERVETTI, WEBER, MIKKELSEN, POLLARD, INC., Marshalltown, Iowa Dick Hanson reported that the Screening Committee had developed an architectural selection worksheet to determine the top architects for interviewing. The Selection Committee decided to recommend three proposals to the Task Force (presented in alphabetical order): HORTY, ELVING E ASSOCIATES; a joint venture of three firms, R. NEUMANN f, ASSOCIATES, GENE GESSNER, INC., TROSSEN/IVRIGHT AND ASSOCIATE ARCHITECTS; and a joint venture of two firms, WEHNER, NOIVYSZ, AND PA77SCIIULL and DESIGN THROUGH RESEARCH. Riggenberg moved and Fuller seconded a motion that the three selected by the Screening Committee be interviewed, and if satisfaction was not reached, the Task Force would continue to dip further into the list. Motion was unanimously approved. It was decided that the interviews would take place either on Thursday afternoon or Saturday, with the hope that all 3 firms could be interviewed on the same day. Vann will call the 3 firms to arrange times, and get back to the Task Force with the final decision. WC«ouuaua BY JORM MICR+LAB (A DAk "ANDS • DES MOINES P/4 II} I Senior Center/Elderly (lousing Joint Project Task Force January 4, 1978 Page 2 Selzer requested a copy of the Architect Proposals, but due to limited supply it was decided not to provide copies of all eleven proposals to each Task Force member but instead to make copies available through Bob Welsh of the Ecumenical Housing Corporation. 2. Hanson, Eide, and Conrad all reported their research, findings, and recommendations for programs to be included in either the housing complex or the senior center. Hanson reviewed the decisionmaking process. lie indicated that a Task Force concensus be formed by January 11, 1978, presenting the direction the Task Force would like to take in programming for the joint project. He added that the direction would not have to be final. Both the Ecumenical Housing Corporation and the City should review the Ebenezer recommendations and then come back to the Task Force with comments. Bide then outlined the philosophical approach used in developing the report from the Ebenezer Society. The "Initial Report Concerning Services to Elderly" (attached) was distributed. The basic idea was to provide services to the elderly, that would maximize their independence. Eide reported that 19 agencies were interviewed, and asked similar questions: (1) What needs are not currently met for the elderly? (2) What are known funding sources? and (3) What were their thoughts about being a part of the Senior Citizens Center? Hanson suggested that a letter be sent thanking the agencies for their input; Ringenberg will do this. Hanson went on to explain that the elderly population in Iowa City was indeed unique in distribution. In other cities the elderly are primarily in pockets, this is not true of Iowa City, the elderly are more or less evenly distributed in all parts of the City. Conrad noted that the mass transit system could be used to bus the elderly into the central core of the city. At present the Transit System stops its service 2 blocks from the proposed center. This would cause a problem in getting some of the prospective users to the site, as many elderly people are not willing, or not capable of reaching the center if it's necessary to walk 2 blocks. Eide added that the St. Paul Senior Center provides no parking and is successful. Many users there live right on or along the busline routes. Conrad also mentioned that Iowa City's Congregate Meal program was quite good, but that consideration should be made to expand it to the rural areas, lie felt that it would be beneficial to have an individualized nutrition program. Another area lie felt should be improved was the volunteer services. He felt that a program utilizing Senior Citizens would be excellent. Other areas needing improvement would be "close-up" parking at the Center, and the Information and Referral Service. The current information process is good, how- ever the referral process is poor in that there is no apparent follow-up procedure. 'I I CQ0F ILM10 By JORM MICR +LAS (I DAR RAPIDS • DES MINES Senior Center/Elderly (lousing ,Joint Project Task Force January 4, 1978 Page 3 Conrad also stated that within the next 30-35 days the Task Force should have some criteria established for deciding what agencies would have space in the Center. Welsh suggested that that be an item on next week's agenda, as well as further reactions and suggestions to the Ebenezer report. 3. Clayton Ringenberg was nominated to be Chairperson and the Task Force unanimously supported the nomination. Ringenberg accepted the position as Chairperson of the Joint Project Task Force. Meeting was adjourned at 6:05 p.m. 14ICI7DfILMED BY JORM MICR+LAD Q DAR RAPIDS • DES 1101RES 2}' SENIOR CENTER/ELDERLY HOUSING JOINT PROJECT TASK FORCE JANUARY 11, 1978 -- 4:00 P.M. CITY MANAGER'S CONFERENCE ROOM TASK FORCE MEMBERS PRESENT: OTIIERS PRESENT: SUMMARY OF ITEMS DISCUSSED: Lawrence Carlton, Mary Fuller, Clayton Ringenberg, Mary Bock, Max Selzer, Bob Vevera, Bob Welsh Kathy Eide, Dick Hanson, Julie Vann, Dennis Kraft, W.W. Morris, Gladys Benz 1. The Task Force has met Saturday and interviewed three firms interested in providing architectural services for the joint project. The firm Wehner, Nowysz, Pattschull and Pfiffner was selected. Ringenberg directed Vann to send written notice to all architects who had submitted proposals notifying them of the Task Force's decision. Members from the City Council and the Ecumenical Housing Corporation advised the Task Force that both agencies had approved of the Task Force recommendation for an architect. Each of the agencies will negotiate contracts for their portion of the project. 2. An agenda for the meeting was distributed. Ringenberg explained that the agenda posed questions that would clarify the role of the Task Force and also clarify the task currently at hand, that is to review the consultants' recommendations for programming and to develop a recommendation for services and facilities that should be provided in the joint project. 3. Agenda Items: a. Clarification of our task in recommending services (programs) and facilities for the elderly. Task Force members discussed this issue. One of the roles of the Task Force is to gather information and compile it for use in the decision making process. It was agreed that the Task Force was initially established to coordinate decisions effecting the elderly housing project and the senior center in order to meet the elderly needs in an organized manner. The role of the Task Force was clarified. The group is to make recommendations on various items effecting either the housing or senior center to the appropriate decision making body, that is the City Council and/or the Ecumenical Housing Corporation Board of Directors. b. What will be the guiding philosophy as we undertake this tack? The Task Force discussed various issues that are part of their philosophy and then directed Eide and Hanson of Ebenezer Society to draft a statement which would represent the philosophy of the Task Force. Some of the issues that were discussed include: (1) As the joint project is developed, both long term and short term goals and objectives must be planned. Currently we will identify needed h: C ROI 11-1111) By JURM MICR+LAO (:I. JAR P(,PIDS • DES 1101NCS /ybR L Senior Center/Elderly Housing Joint Project Task Force January 11, 1978 Page 2 programs, take a look at the budget and then develop a programming plan for the joint project according to what we can afford. (2) It is the philosophy that a structure be planned that can be modified Iservet as needs change in 5, 10, or 20 years. (3) agoo the needs of the tenants of the housing complex but it should not be forgotten that the senior center is to serve the entire community not just those that live in the housing complex. (4) The joint project will not solve all the problems of all the elderly persons throughout the community. As the joint project is developed, major areas of concern must be identified to be handled within the joint project. (5) Several Task Force members emphasized that they wanted to do everything possible to facilitate the development of a joint project that works together to meet the needs of the elderly. c. Discussion of the Ebenezer report. Copies of the "Expanded Report Concerning gtServicesributed. to oathe Elderly" prepared by the Ebenezer society were and Bide explained that the Task Force should look at each section of the report. They should agree, disagree and suggest priorities. The consultants hope that from this process they can develop information to present to the architect to guide the design development. The architect would need to know types of rooms needed, the use of those rooms, approximate square footage, the operation plans, etc. A lot of specific information will be compiled and presented to the architect. As the Task Force reviews the Ebenezer's report, some of this information will be identified. Welsh announced his dissatisfaction with the report and distributed three hand-outs that he had reproduced for the Task Force. Those documents included: (1) "Senior Center: Old Post Office Site" by Bob Welsh; (2) "The Multi -Purpose Senior Center: Characteristics, Purposes, and Elements" by Morris Cohen; and (3) "Guidelines for Program Planning" by Sandy Alexander. Members emphasized that the role of the Task Force must be manageable. Since new information has been distributed, Selzer moved and Welsh seconded that members take the "Expanded Report Concerning Services to the Elderly" home for review. After members had digested the information, they should come back next week planning to talk about the problems of the report. The rest of the document would be considered okey by the fact that it was omitted from the discussion of problems. The Task Force agreed on this motion by consensus. Each member agreed to critique the report writing comments in the margins and submit written reports on January 18. M:Ca"1 ILMED BY J 0 R M MIC R¢LA 13 1 JDAR PAPIDS • DES M0114ES i Senior Center/Elderly Housing Joint Project Task Force January 11, 1978 Page 2 programs, take a look at the budget and then develop a programming plan for the joint project according to what we can afford. (2) It is the philosophy that a structure be planned that can be modified Iservet as needs change in 5, 10, or 20 years. (3) agoo the needs of the tenants of the housing complex but it should not be forgotten that the senior center is to serve the entire community not just those that live in the housing complex. (4) The joint project will not solve all the problems of all the elderly persons throughout the community. As the joint project is developed, major areas of concern must be identified to be handled within the joint project. (5) Several Task Force members emphasized that they wanted to do everything possible to facilitate the development of a joint project that works together to meet the needs of the elderly. c. Discussion of the Ebenezer report. Copies of the "Expanded Report Concerning gtServicesributed. to oathe Elderly" prepared by the Ebenezer society were and Bide explained that the Task Force should look at each section of the report. They should agree, disagree and suggest priorities. The consultants hope that from this process they can develop information to present to the architect to guide the design development. The architect would need to know types of rooms needed, the use of those rooms, approximate square footage, the operation plans, etc. A lot of specific information will be compiled and presented to the architect. As the Task Force reviews the Ebenezer's report, some of this information will be identified. Welsh announced his dissatisfaction with the report and distributed three hand-outs that he had reproduced for the Task Force. Those documents included: (1) "Senior Center: Old Post Office Site" by Bob Welsh; (2) "The Multi -Purpose Senior Center: Characteristics, Purposes, and Elements" by Morris Cohen; and (3) "Guidelines for Program Planning" by Sandy Alexander. Members emphasized that the role of the Task Force must be manageable. Since new information has been distributed, Selzer moved and Welsh seconded that members take the "Expanded Report Concerning Services to the Elderly" home for review. After members had digested the information, they should come back next week planning to talk about the problems of the report. The rest of the document would be considered okey by the fact that it was omitted from the discussion of problems. The Task Force agreed on this motion by consensus. Each member agreed to critique the report writing comments in the margins and submit written reports on January 18. M:Ca"1 ILMED BY J 0 R M MIC R¢LA 13 1 JDAR PAPIDS • DES M0114ES Senior Center/Elderly (lousing Joint Project Task Force ,January 11, 1978 Page 3 d. Role of moderator and committee procedures. The committee agreed to change Ringenberg's title from Chairman to Moderator of the Task Force. The Task Force agreed that the press should contact Bob Vevera, Bob Welsh, Julie Vann or Bob Elliott for reports about the joint project's progress. It was agreed that 4 members must be present in order to have a formal meeting of the Task Force. A quorum equals 4 members. Ringenberg asked if the Task Force members wanted to appoint a person to act as pro tem moderator in case he could not come to a meeting. Task Force members had no desire to do this at the present time but thought they could handle it if and when the situation arises. It was suggested that the minutes from the previous meeting be avail- able for review each time the Task Force meets. Vann suggested that she will have minutes from the past four meetings prepared before the January 18 meeting. 4. The meeting was adjourned. 141 CRO( ILNED or JURM MICR+LAB [LORR RAPIDS • DES 1101NES h� Iowa City Airport C .mission November 17, 1977 City Mnnagrr's Conrrrrnce Room, Civic Canter Mrmh(,rs Prrsrnl.: Cary Blockwrnn Caroline Embrrr Jack Perkins Claude Peterson Dick Phipps Others Present: Jones, Mel Jones, Susan Neely SUMMARY OF DISCUSSION S FORMAL ACTIION TAKEN: Ch�rrman Peterson called the mreti.ng to order at 7:30 P.M. Jones read the minutes of the October 20th meeting. Bleckwenn moved, Embree seconded the motion, minutes be approved, motion carried. .Jones presented the bills for the month of November. Bleckwenn moved, seconded by Embree to approve the bills as presented. Motion carried. Peterson mentioned that due to an oversight, the Commission approved an increase in the manager's salary to $5,000 when they approved the budget for 1979, but did not pass a separate resolution. Bleckwenn moved the Commission adopt the resolution that the airport management fee for E.K. Jones be increased to $5,000 effective January 1, 1974, to coincide with the actual amount having been paid the manager, which was formalized at the Commission's budget meeting in 1973. Phipps seconded the motion. AYR NYE , Bleckwenn X Dnbree X Perkins X Peterson 1 Phipps h� Iowa City Airport C .mission November 17, 1977 City Mnnagrr's Conrrrrnce Room, Civic Canter Mrmh(,rs Prrsrnl.: Cary Blockwrnn Caroline Embrrr Jack Perkins Claude Peterson Dick Phipps Others Present: Jones, Mel Jones, Susan Neely SUMMARY OF DISCUSSION S FORMAL ACTIION TAKEN: Ch�rrman Peterson called the mreti.ng to order at 7:30 P.M. Jones read the minutes of the October 20th meeting. Bleckwenn moved, Embree seconded the motion, minutes be approved, motion carried. .Jones presented the bills for the month of November. Bleckwenn moved, seconded by Embree to approve the bills as presented. Motion carried. Peterson mentioned that due to an oversight, the Commission approved an increase in the manager's salary to $5,000 when they approved the budget for 1979, but did not pass a separate resolution. Bleckwenn moved the Commission adopt the resolution that the airport management fee for E.K. Jones be increased to $5,000 effective January 1, 1974, to coincide with the actual amount having been paid the manager, which was formalized at the Commission's budget meeting in 1973. Phipps seconded the motion. AYR NYE X Bleckwenn X Dnbree X Perkins X Peterson X Phipps Motion carried. Chairman Peterson asked Jones to go over the budget for 1979. Jones pointed out Chairman Peterson and he had taken the fiscal budget for 1978 and the budget for 1977 fiscal year, compared the Commission's cost and tried to come up with the minimum amount the Commission could get by on. For example, during the present fiscal year, the Commission had budgeted $3055 for insurance. However, there was an increased cost of $500 on the new T -hangers, therefore account #8400 Insurance has been in, creased to $3600. Jones made a comparison between 1977 and 1978 budget and what willbe needed for 1979 budget. General discussion followed. Peterson mentioned he and Jones had met with Dick Plastino, Director of Public Works, and Craig Minter, Supt. of Streaks, and asked Jones to report on that meeting. Jones reported the city was going to provide the Commission with a truck, charging the Commission by the mile_ and Jones was to drive the truck. Jones asked the commission to have himself and his employees 11�CRD ILIEfD BY JORM MICR(�LAB CI DAR RAPIDS • n6$ 1101NC5 /',168 named on thr COII1111i...i.ion's liability insurance rolicy, so when Jones or his empl.oyres are acLinq on behalf of the Commission, they are protected by the Commission's insuranrr policy. AleI Jones stated lir Lhought. any Lime a person drives a city vehicir that individual is auLomalicnlly c•overrd by the City's insurance, Peterson presented a job description for the airport manager and asked for the Commission's input. Peterson stated the Manager has three arras of responsibility; administrative, maintenance of the facility and public relations. With the Commission's approval., Petrrson stated he would forward the job description to June Higdon to put it in the City's floormat and once this is done the Commission can look it over before acting on it. 6Ynbree asked whether the proposed budget for 1979 would be met by receipts from the airport. It was pointed out that primarily do to the depressed farm market, the Commission would be short approximately $8,000. The forecasted revenue being $31,500 for 1979. It was pointed out that the Commission was going to have to ask for tax funds to operate the airport. General discussion followed. It was mentioned by Peterson that once the Master Plan has been completed there would be Federal funds available for improvements to the facility, but not for such items as T -hangers. Jones stated the Iowa Aviation Business Association is trying to get the Iowa D.O.T. to establish a revolving fund, where by a community could borrow money to build T -hangers and pay the money back over a period of years at a small interest rate. Mel Jones explained what the limitations are on the City's budget increases and what steps or alternatives the Commission has to obtain funds. General discussion followed. It was moved by Bleckwenn, seconded by Embree, the Commission asked for a four week extension on the time to submit the Commission's budget to the City. Motion carried. It was the consensus of the Commission that the extension would allow time for the Commission to have a special meeting, December 6, 1977, to have a work session strictly on the operating budget and Capital improvements and for a tentative informal session with the council December 12th. Peterson mentioned he had received a letter from Melvin Fisher, F.A.A., who received the Master Plan application, but it is lacking review by the East Central Assn -Regional Planning Commission. Peterson had checked with Emil Brandt and they had sent the letter to the F.A.A., but it must have gone to the wrong office. Peterson obtained a copy of E.C.A.R.P.C. and sent it to Mel Fisher of the #.A.A. There being no other business the meeting was adjourned. Next meeting, December 6, 1977, 7130 P.M., Civic Center. M:CNn ILMID BY JURM MICR(�LA9 LIUNI PAPInS • nf.5 110110 b / Town city Airport- Commission Sprrinl Mrrl.97 - linq.inrrr.'s Conrrrencr Koom Uerrgnbrr L, 19'17 Mr-labrrs r'rrsrn(.t (%nry 111rckwrnn Cnro.linn Embror, Jack Perkins Claude Peterson Othrrs Present: F.K. ,7onrs and M( -,.l ,zones Dick Phipps fiUMMARY 01? DISCUSSION 6 FORMAI, ACTION 'TAKEN: Chairman Pe Lrrson called the inerl;inq to order at 7:30 P.M. Peterson presentrd a letter rrorn Gene Dietz, City Engineer, oatedConstruct-ors,Inc,al cof thelwasmoved by 131eckwe -dprs ouctod by Assoc - by Phipps to accept the T -hangers. Motion carried,' seconded Peterson presented an agreement on the Old Jet between the Commission and the Veteran's Group. Embree questioned whether or not the Veteran's Group should carry insurance. berthesallowing the Of spacesonothe airport n,s only stoerectthe responsibility nothing else. General discussion followed. jet, was reviewed and sent to the Cit The agreement y Manager for concurance, The Commission's budget for 1979 was reviewed completely. It was moved by Bleckwenn, seconded by Phipps, to increase Technical Services, Account 48700, from $1960 to $5460, an,' increase of $3500 to pay for personnel mow thr grass. Motion carried. Thisto plow the snow and operating budget increased the total to $41,350, with a projected income of $31.,500, brings the shortage of funds to $9,850. It was the. mutual. feelings of the Commission that to obtain funds for capital imthey should try provements. The following capital improvements were agreed upon: I. Additional automobile parking on the south side of the terminal building; $15,000, 2. Complete the next two thirds of Phase I of a three Phase project to provide for hard surface tiedowns for permanent and transit aircraft; $40,000. The present hard surface parking area is creating a hazardous situation. too small, 3. A fourth set of T -hanger building; $100,000, s south of the terminal There being no other business, the meeting was adjourned. Next meeting is January 19, 1978, City Engineer's Roan, 7t30 P.M., Civic Center. Conference I (The Conference room is downstairs in the Public Work's Department) I i /y6$ Ili CROP IE1,10 BY JURM MICR4�LAB UDNI PAPIUS • 013 1101WE5 ^. HOUSING, CQ`•PIISSION MINUTES JANUARY 18, 1978 ENGINEERING C ZF R NCE ROOM rff"ffi PRESENT Hibbs, Lombardi, Ivie, Owens, Pollock, Smithey MDOERS ABSENT Kamath STAFF PRESENT : Seydel, Sheets, Kushnir, Burke, Kimball i ff17DATICNS TO CITY COUNCIL 1. The Housing Commission recommends that the Iowa City Housing Authorit apply for 51 Section 8, Existing Family Units. Y 2. The Housing Commission recommends that the allocation of units in Married Student Housing be raised from 20 to 30. DISCUSSION AND FORMAL ACTION TAKEN 1. Hibbs called the meeting to order. 2. A Welcome was extended to Carole Ivie, new Housing Commissioner. 3. Sheets indicated to the Commission members that the revision to the third Year Housing Assistance Plan had informal HUD approval. A draft of year Performance ReP were requested prior to January 25th. sh Sheets also Provided and cam)ents with a partial 4th Year HAp. Commissioners were askedvided to stumenbers dy e Plans and be ready to discuss the plan at a Special Meeting on January 25th. 4. Kushnir asked the Commissicn to set a date for a discussion of the role be the Appeals Board. Hibbs suggested that "role Playing" would be uniform a�tres�issieners. Members were given a copy of the Uniform P were asked to stu and a sample of Bylaws. Members dy these and be ready to discuss at a later date. Special Meeting is set for January 25th at 7:30 p.m. in the Engineering Conference Room. 5. Hibbs notified commissioners that he will be offering his resignation on He the Citizens on Community Needs Board at their February 1st meeting. theHousingCo mrslon ssi members be ready to appoint a replacement from 6. Housing Coordinators Report - 246 units Section 8; 25 units Section 23. Thirteen applications for ' housing assistance were approved. Se del Y gave ambers a State of Iowa. copy of the Allocation Plan for FY 1978 fUnder Section 8, Existing 263 units are being oor the the East Area of Non -Metropolitan Counties. ffered I PY M!LIM ILIV) BY JORM MICR+LAB U.JNi PAPIDS • DIS 140PIES 0 page 2 Housing Cammission Munutes 1-18-78 Lombardi moved that the Housing Commission recommend to City Council that the Iowa City Housing Authority apply for 51 Section 8 Existing Family units. Motion seconded by Smithey. Notion passed 6/0. Lombardi moved that the Commission recamend to Council that the allocation of units in Married Student Housing be raised from 20 to 30. Notion seconded by Owens. Notion passed. 6/0 7. Housing Maintenance and Occupancy Code. Lombardi moved that the Commission accept the sub-cannittee's redraft of Chapter 9.30.9 as presented to Commission (copy attached). Notion seconded by Smithey. Notion passed. 6/0. Lombardi moved that the words "mobile hone" be deleted from Chapter 9.30.3.A. Notion seconded by Owens. Notion passed 6/0. Smithey recommended that the Commission consider at a later date protection for Mobile Hoe renters. Smithey moved that Chapter 9.30.14, Rent Withholding be deleted from the Housing Maintenance and occupancy Code. Motion seconded by Owens. Motion carried 4/2 Ivie and Lombardi voting no. Lombardi moved that the Connission ask staff to redraft another statement of Rent Withholding or some other similar statement for consideration with 9.30. Motion seconded by Pollock. Motion defeated 3/3 Smithey, Hibbs, Owens voting no. Lombardi moved that the Commission request Staff to prepare a draft of the Commission version of the Housing Maintenance and Occupancy Code for Public Hearing. Notion seconded by Smithey. Motion passed 6/0. B. Smithey moved that the meeting adjourn, motion seconded by Lombardi. NEXT SPECIAL MEETING: JANUARY 25, 1978 ENGINEERING CONFERENCE- ROOM NEXT REGULAR MEETING FEBRUARY 1, 1978 Approved Robert Hibbs, Chairperson IA;cnon LMf.O BY JORM MICR+LAB HOAR PAPIDS • DES MOINES 9.3O.9.R,C,D,F,F (R. Application for Permit C. Issuance of Permit and Occup Record Card, Fees D. Occupancy Record Card E. Operator to Control O_ ane F. Nontransferahility of Permit are to b � c et ran c e. 9.30.9.0. Delete the phrase: "and occupancy record card" from this section. 9.3O.9.I,J (I. Keeping of Register, J. Entry of True Name in Register) are to be deleted from code. 9.30.9.R,S,T (R. Maximum Occupancy for Rooming Unit S. Rlanbering of Room Units ami Dwelling Units T. Residence of Children in Roomin Units Prohibited) to be deleted in code. 9.30.9.V.3,4 Delete subsections detailing communal kitchens. 9.30.9.V.7 Shorten subsection to read: "It shall contain one (1) supplied refrigerator." 9.30.9.h'.4 S�Drten subsection to read: "The surface of each dining table s;iall be smooth, free of cracks, and easily cleanable." 9.30.9.X Revise to read: "No Cooking In Roomin Units The operator shall prohibit the cooking preparation— o food in every rooming unit." 9.30.9.Y Red Linens Anti Towels is to be deleted from code. 9.30.9.CC Revise subsection to read: "Ilan in Screens Storm Doors Storm Windows The owner of a roaring Ouse s all be responsible or prove rng and hanging all screens and storm doors and windows whenever the same are required under the provisions of this ordinance. Screens shall be provided not later than the first day of June each year." 9.30.9.DD Shorten section to read: "The owner of a rooming house shall be responsible for the extermination of any insects, rodents, or pests therein." 9.30.9.HH,II,JJ (IH. Hazardous Storage II. Scuttles and Bulkheads .JJ. Skylight Access to Roof) are to be deleted fron code. 9.30.9.1.1, hays of Egress; to be deleted from code, appears elsewhere. c IA;CROI 11MED BY .IORM MICR +LAB MAR RAIDS • DB IOMES I CITY OF IOWA CITY CIVIC CENTER 410 E. WASHINGTON ST IOWA CITY IOWA 52240 (319) 354.18GO NOTICE THE CITY COUNCIL OF IOWA CITY IS CONSIDERING APPOINTMENTS TO THE FOLLOWING COMMISSION: JOHNSON COUNTY REGIONAL PLANNING COMMISSION Three vacancies - Three-year Terms February 28, 1978 - February 28, 1981 Iowa City appointed members of boards and commissions must be qualified voters of the City of Iowa City. These appointments will be made at the February 28, 1978, meeting of the City Council at 7:30 P.M. in the Council Chambers. Persons interested in being considered for these positions should contact the City Clerk, Civic Center, 410 East Washington. Application forms are available from the Clerk's office upon request. I000f ILKD BY JURM MICR+LAEI QDAII RAPIDS • DES MOVIES n