HomeMy WebLinkAbout1978-02-14 Info PacketMILk0H Lf1L0 BY JORM MICROLAB
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DATE: February 9, 1978
TO: City Council A /
FROM: City Manager
RE: Data Processing Report
For approximately seven months, Mr. Tom Struve, who has served as data
processing coordinator for the City, and Mr. Bruce L. Hemminger of the
University Computer Center, have jointly been involved in a study of the
City's data processing services and short and long-range needs. The
report is attached.
As had been agreed between the University and the City, the cost of the
University services has been provided to the City without charge.
The conclusions are summarized on page 23.
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INTRODUCTION
The purpose of this study has been to document the City of Iowa City's
present and future (3-5 years) business and management data processing
needs, to identify and evaluate alternate methods of satisfying these
needs, and to recommend the alternative(s) which would be most effective.
The City of Iowa City has greatly expanded its use of data processing
since the payroll system was initially computerized in 1972 and it is
generally acknowledged that its use will become increasingly pervasive
in the City organization. Coincident with the expansion of data processing
and the resources committed to it has been frequent questioning on whether
or not the City has been performing its existing data processing in the
most effective manner and also in which manner it should be performed
in the future. The reason for the inception of this study was the need
to comprehensively answer these and related questions.
This study was performed by the City of Iowa City with extensive and
valuable assistance and cooperation from the University of Iowa's Computer
Center. Mr. Bruce L. Henninger, Manager of Non -University Services,
provided the primary assistance from the University Computer Center and
Thomas J. Struve, Purchasing Agent and Data Processing Coordinator, was
the primary City of Iowa City staff member involved in the study.
Several methods were used to gather and document the information which was
deemed to be prerequisite to providing a recommendation as to which data
processing alternative(s) the City should pursue. To gain an insight into
future data processing applications which the City might perform, several
books, magazines and reports devoted to documenting municipal data
processing applications were reviewed. Several municipalities with a fully
developed data processing capability were visited in order to gain an
understanding of how data processing and data processing applications have
evolved in other municipalities so that such an evolutionary trend could
be related to the City of Iowa City. The visits of municipalities also
provided information regarding organization, management and equipment
topics. Each division of the City of Iowa City was interviewed in an
effort to document existing and future data processing needs so that a
composite of the City's needs could be profiled. The information contained
in the resource materials as well as the municipal visits were utilized during
the department interviews to insure that the applicability and feasibility
of various possible future applications were considered. The service
bureau which performs the majority of the City's data processing as well
as the Johnson County data processing center were visited so that a variety
of questions could be answered. Vendor interviews were also held to
ascertain applicable equipment costs and the availability of municipal
application packages.
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MUNICIPAL DATA PROCESSING CENTER VISITS
In the early planning stages of this study, we decided to visit some cities
in Iowa who maintain their own data processing centers. This decision was
made in the interest of learning what other municipalities had done, problems
encountered and obtaining advice based on their previous experience. Visit
sites included Ames, Cedar Rapids and Des Moines. These sites were selected
to illustrate a range of data processing support and services. While the
larger sites possess facilities beyond what Iowa City might ever have, the
kinds of services and problems experienced were viewed as possibly containing
trends which Iowa City should be aware of and consider in the future.
Information sought in this effort included organizational structures; hardware,
software, and people resources; budget information; problems; successes;
historical growth; application areas; user satisfaction and data processing
trends. Specifics of each visit follow:
Ames, Iowa
This city was selected for a visit because its population is similar
to Iowa City's and presumably, their data processing needs would be
similar. One of the first items found was that in addition to city
processing needs, applications for the municipal hospital and county
were also performed. Therefore, their user base is larger than Iowa
City's. Specifics of this visit follow:
1. Organization - data processing reports to the Finance Director.
14.5 people are employed and $176,546 is allocated for the personnel
budget. Employee turnover has not been a problem. Training for
employees is most often done by OJT. Education programs are
offered to their users and the users seem pleased with all DP
services. Their overall funding level has increased by 20% plus
for the past four years.
2. Facilities - an IBM 370/115 with 160,000 characters of high speed
memory is used to meet all of their data processing needs. In
addition, they have 280,000,000 characters of disk storage, two
tape drives, one fast printer and other assorted input/output
units. Peripheral equipment includes a card sorter, burster and
five keypunches. They plan for the acquisition of fifteen terminals
in the near future. All equipment is leased. Service and support
has been outstanding.
3. Budget - total budget for FY77/78 is $359,103.
4. Processing Trends - primarily in the area of on-line terminal access.
5. Application Areas - their applications for the city were similar
to Iowa City's. The specific applications are listed in Attachment A.
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Cedar Rapids, Iowa
LLUAR RAHL)S AND ULJ
This city was selected because of their geographical location to
Iowa City and because they represent a "medium" size city and
services. Their data processing center has been supported since
1970; therefore, they have had considerable experience. Their
primary user base is the city itself. Specifics of the visit
follow:
Organization - Data processing reports to the Finance
Director. In addition, an advisory group consisting of
users is supported for general direction. We were encouraged
to establish and use a similar board. Twelve people are
employed with a personnel budget of $102,026. Training for
their employees is done by OJT. Their users seemed happy
with services provided. Education programs were supported
for their users.
Facilities - an NCR Century 200 computer system is currently
used. It has 256,000 characters of high speed storage and
270,000,000 characters of disk storage. Other assorted
input/output devices are supported, including cassette tape
input and output. Support and service from the computer
vendor were considered excellent. All equipment is leased.
3. Budget - total budget for FY77/78 is $232,360.
4. Processing Trends - support of "on-line" terminal access.
The director of the Cedar Rapids Center felt very strongly
about getting terminals to the users and "let them manage
their own data". General expansions of DP growth occur
as people begin using data processing - the more one gets,
the more one wants.
5. Application Areas - similar to Iowa City's. Specific applications
are listed in Attachment A.
Des Moines, Iowa
This visit was scheduled to see what a large municipal data
processing center was like. One of the first observations, aside
from the scope of the operation, was the user group. The center
is city -owned; however, 75% of their income comes from Polk
County. Another observation was that the Des Moines Center has
received some grant monies for various computing applications.
Specifics of this visit follow:
Organization - data processing reports to the Finance
Director. Additionally, a policy committee exists for general
supervision. The committee members come from the user groups.
Personnel employed in FY76/77 was 72 and their personnel budget
was $988,646. They have had good employee retention and
educate their people through formal classes as well as OJT.
The users were reported to be happy with service provided.
Their funding level has increased by about 19% per year on
the average.
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2. Facilities - Presently, two IBM 370/145's are used but
a 370/158 will soon replace one of the 145's. Suffice it
to say that large amounts of memory and disk storage
exist. Approximately 200 terminals access this center.
Their equipment is leased. Service and support from the
computer vendor was rated excellent.
3. Budget - total budget in FY76/77 was $2,626,116.
4. Processing Trends - Increases in "on-line" terminal access
are expected. Otherwise, whatever the user wants and can
pay for will be provided. One interesting project performed
was the plotting of streets in Des Moines.
5. Application Areas - Their applications are numerous and can
be viewed in Attachment A.
In summary, we felt the visits were helpful in this study. Items
considered noteworthy include the following:
1. Installing a computer system can and has been done if a
key individual wants one.
2. When implementing a computer system, consideration should
be given to other support equipment such as decollators,
bursters, air-conditioning systems, etc.
3. Organizationally, all departments reported to the Finance
Directors. Literature in the field would suggest that sup-
porting this service as a separate department might encourage
more broad use of the facilities. However, in each of these
centers this arrangement has worked well because of the
individuals involved.
4. Data Processing budgets tend to grow in a natural way. As
users become accustomed to using data processing, more and
more is desired.
5. Users of the center seem pleased with the service received.
6. It appeared that little use of generalized computer programs
were used by these centers. In part, this seems due to
differing procedures used by each municipality.
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CITY DEPARTMENT VISITS
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Each division of the City of Iowa City was contacted in an effort to document
the extent of existing computerization, the types and amount of prospective
future computerization, and to derive information on topics such as satis-
faction with existing computer sources. The following provides a brief
summary of the present and possible future areas of computerization in each
division. The information provided is a combination of the statements
expressed by key division members as well as subjective inclusions made
by the author of the report; The applications mentioned are by no means
an exhaustive list; rather, they provide examples of the types of applications
which the City will likely consider in the future. Many of the less signi-
ficant applications were not included for purposes of brevity and to avoid
repetition. A set of charts is provided in Attachment B which details the
significant aspects of the applications mentioned.
Accounting
The Accounting Division maintains and utilizes several computer
applications. The payroll system is completely computerized and
is used to produce all City payroll checks. The receipts and
expenditures accounting system is also computerized and it is
currently being modified from a cash basis system to an encumbrance/
accrual system. At this same time, the accounts payable function
is being computerized and integrated with the receipts and
expenditures accounting system. The receipts and expenditures
system is used by all City divisions to monitor their budgets
and is used by the Finance Department divisions to obtain
detail information.
Future computer applications would include the computerization
of small specialized accounting systems such as for federal programs.
The upgrading of existing applications to interactive systems could
also be accomplished but this is considered to be non-essential.
Treasury
The utility billing function of the Treasury Division consisting
of water, sewer and refuse collection is completely computerized.
Future computerization in this area would consist of upgrading the
existing system to a system which would allow clerks to query
customer files on-line with the computer. At this time, the
forseeable benefits of such an upgrade does not seem to justify the
increased expenditures which would be necessitated.
The Parking Ticket Collection function is the other major function
with the Treasury Division. This area utilizes no computerization.
However, it is felt that computerization of this activity is probable
in the near future. Computerization would include the maintenance
of outstanding ticket records, creation of various offender notifications
and receipt accounting.
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Impediments to to computerizing this activity consist of resolving
procedural problems and turnaround times encountered with Johnson
County and the State of Iowa in securing data on owner names and
addresses of ticketed vehicles. It is also felt that daily computer
turnaround or an interactive system would be required.
Purchasing_
At the time of this writing, the Purchasing Division had no proprietary
computer applications. However, the encumbrance/accrual system, which
is in development, is designed to provide the Purchasing Division
with detailed information on vendor and product purchase history.
The Purchasing Division also extensively uses the Equipment Maintenance
System and is temporarily responsible for maintaining this system
pending transfer of all or a portion of the maintenance responsibility
to the Equipment Division. No major new computer applications are
foreseen in this area in the immediate future. Changes will most
likely be restricted to modification and enhancement of existing
applications.
Personnel
j The Personnel Department presently makes use of the data contained
in the payroll system to produce management reports for union nego-
tiations modeling, monitoring EEOC compliance, obtaining personnel
data such as seniority listings and for producing mailing labels for
employee mailings. Future computerization in the Personnel Department
would center around the computerization of the employee record files
in an interactive type of application. This type of a system would
integrate the payroll system with the Personnel Department's historical
record files to facilitate retrieval of data and decrease duplication
of effort between the payroll and personnel functions. The imple-
mentation of such a system would require computer communications
capabilities as well as a large expenditure of funds for programming.
Due to the high implementation costs and in light of the fact that no
great problems are being encountered with the existing manual personnel
record system, the implementation of a computerized personnel system
has a low priority at this time. The computerization of employee
leaves such as vacation and sick leave will, however, most likely
be added to the payroll system in the near future.
Police
The Police Department is in the first stages of bringing up an
extensive on-line Police information system. The system is being
developed with the Johnson County Sheriff's Department through
the Johnson County DP Center. At the time of this report, the Police
Department had placed into use a warrants and wants list.
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Beginning in 1978 and continuing on for the next two or three years,
the Police Department is scheduled to implement the following portions
of the system: Complaint Form data input; Motor Vehicle Registrations
with searches and sort capability; Indexing System by Classification
of item and name of person; Inventory System of Lost and Stolen,
seized and department property; Bike List of registrations and lost
and stolen bikes; Traffic Accident Reporting by locations and
frequencies; and a Case File Monitoring System. Future DP efforts
in the Police Department will be centered around the development
of the system. It is worth noting that the TRACIS system will not
allow a local system to directly interface due to reasons of
confidentiality.
City Clerk
The City Clerk's office does not presently have any proprietary
computer applications. The computerization of the City Clerk's
microfilm and hardcopy record index system appears to be the most
likely area for future computerization. A well designed index system
would allow the continual updating and cross referencing to be
accomplished in a very efficient manner. This type of an index
system would also facilitate record retrieval.
Equipment Division
Computerization in the Equipment Division is in the form of an EMS
which provides detailed and summarized information on the cost, type
and manner of maintenance which is performed upon each major piece
of City equipment.
The reporting system provides shop and equipment management information
as well as accounting charge -back information.
Future efforts in the area of computerization will primarily be
devoted to modifying and enhancing the system.
Street Division
The Street Division utilizes no computer assistance beyond that
provided to all City divisions in the form of budget information.
The Street Division has, however, identified an area in which
a computer could potentially be used. They would like to develop
a system which would compile Street employee work information to
provide management with breakdowns as to amounts and costs of work
expended on different street department repair and maintenance
activities as well as costs to maintain a given unit of different
types of streets, This system would also include a detailed street
inventory. Further definition of the system and output requirements
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are necessary, but it is anticipated that serious consideration and
possible implementation of this system will occur in 1978. The
implementation of a system such as this would satisfy this division's
computer needs for the immediate future.
Building Inspection
The Building Inspection function currently utilizes no individualized
computer applications. Future plans include the computerization of the
rental permit inspection and associated accounts receivable system.
Future computerization will most likely also occur in the area of
building inspection to provide the Building Inspectors with a
comprehensive code inspection scheduling and monitoring system as well
as City-wide building inventory information. The accounts receivable
system is scheduled for early 1978 implementation with the implementation
of the larger code inspection system occurring in later 1978 to 1979.
Fire Department
No computer assistance is currently used in the Fire Department.
Future computerization of the Fire Code inspection scheduling and
monitoring tasks could be undertaken to assist the Department. A
Fire call reporting system could also be implemented to replace and
expand upon an existing manual system. The implementation of either
of these systems would provide increased management information and
would decrease the clerical effort now expended on these functions.
Another possibility for computerization would be the maintenance of
a record of each employee's actual and scheduled training in each of
the areas which an employee is to maintain proficiency.
Traffic
The Traffic Division has no current computer applications dealing
with Traffic Division related needs. It appears that the most likely
area for future computerization lies in the development of a computer
based traffic sign and signal inventory. The inventory would provide
detail information on the type and location of sign or signal as well
as historical placement and maintenance data. Implementation is
dependent upon further definition as well as a satisfactory cost/benefit
study examing record and query volumes and desired update turnaround
times.
Community Development
Community Development's present use of a computer is basically for
periodic analysis of survey results. In the future, it is probable
that CD will be able to make use of data bases such as Housing
Inspection and the Street Department's for use in modeling and in
analyzing the impact of various ordinance changes and proposed community
needs programs. There is a great potential in this area but it is
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unlikely that significant developments will occur for several years,
due to the need for the creation of large data bases and the fact
that the development of this type of an application would require
a large amount of resources and effort.
Library
Presently, the library is not using data processing for any of their
functions. This situation will likely not change until the library
gets a new building. The emphasis and direction in libraries today
seems to involve their acquisition of specialized mini or micro
computers to handle their circulations, transactions, inventory,
serials, catalog, etc. These systems include bar chart detection
equipment (or comparable) to automatically handle check outs and
all other related information processing. The state of the art in
library computing is very young and clear trends have not been
developed. While there is a trend to specialized systems, many
libraries do use existing municipal computing facilities. The
volumes of information indicated need further qualification. If
the computer system contains "adequate" disk storage, most infor-
mation needs could be served through CRT terminals. However, if
not, considerable printing would be required. In view of dropping
prices of disk storage, as well as paper costs, it would appear that
maintaining the information "on-line" would be preferable to
printing large amounts of output. Another word of caution would
be in the area of programs or software. We strongly recommend use
of generalized "packaged software" for this application.
The library is potentially a large DP user in the future, either
with their own system, the City's facilities or whatever source of
service that is used. The inclusion of "computer assisted instruction"
is a very remote project for implementation. The project is referenced
because it may be a service supported by libraries in the future, i.e.
remedial review of English, arithmetic, insurance, law, etc.
All Other Divisions
The remaining divisions of the City which are not specifically
detailed do not make significant regular use of computer applications.
Thier use of computers has been to obtain mailing labels from
master file data such as the Utility System Customer Files and for
periodic survey result analysis. These uses will continue in the
future and it is anticipated that they will make greater use of
computer applications. However, their impact on the total amount
of computer work being performed will be negligible in the near future.
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CITY DIVISION VISIT SUMMARY
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The City's divisions are utilizing computerization to perform the majority
of all sizeable routine clerical activities which easily lend themselves
to computerization and which are demonstrably cost effective to computerize.
Applications included in this grouping are payroll, receipts and expen-
diture accounts and budgeting, utility billing and landfill accounts
receivable. Parking ticket collection is the only sizeable routine
clerical activity which is not computerized; however, plans are set to
computerize this activity shortly.
With the clerical functions computerized and assuming a major role in
the performance of the City's daily activities, effort has begun to be
directed towards the implementation of work scheduling/monitoring and
management information types of applications. During 1976 and 1977,
the first of what could be referred to as MIS began to be developed and
implemented. Applications in this grouping included the EMS and Police
Information System. With the exception of the computerization of the
smaller clerical activities and the parking ticket and library systems,
the majority of additional computer applications will be of the management
information type. An example of this type of new application is the
information system proposed for implementation in the Street Department.
One conclusion which may be drawn from this scenario is that coincident
with the increased desire and proposals for the implementation of
management information applications, comes an increasing need for the
City's management to formulate and administer a process for the evaluation
of proposed systems. Where the systems to date have had easily identifi-
able needs, processes, costs and tangible benefits which could be identified
to justify implementation, the needs, benefits, and to some degree the
cost of the new management information systems will be much more intangible
and difficult to identify, thus causing an accurate and thorough justi-
fication to be difficult to perform. The concern this situation creates
is that under these circumstances, a thorough justification is very much
needed, but unless a logical justification procedure is gone through,
it is probable that this first stro will be haphazardly performed or
glossed over. Thorough justification requirements must.be developed and
adhered to if the City is to avoid spending more funds (including
effort) than the proposed benefits justify and to also avoid investing
in a well-meaning but poorly thought out system, or in an expensive
system which will satisfy current division/department/city manager but
is not well based enough to be continued a few years after development
when management changes. Pitfalls such as these are very much in
existence with the development of management information systems in
comparison with the computerization of fundamental clerical functions.
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SERVICE BUREAU VISITS
LEUAR RAPIDS AND DL
Sta-Fed
Sta-Fed, the Cedar Rapids service bureau which performs the
majority of the City's data processing work, was visited so
that information would be obtained regarding the firm in
general as well as specific information pertaining to their
equipment and staff resources. Mr. Robert Horak, Sta-Fed's
City of Iowa City representative, provided the information.
Sta-Fed (Elbert & Associates prior to a merger in 1975) has
been in operation since 1971. It had a sales volume of
approximately $3,000,000 in the year ended April 30, 1977,
of which approximately 60% was provided from their income tax
preparation packages. The remaining 40% of sales was derived
from customers such as the City of Iowa city,
which buy
custom and packaged financial and related business data
processing applications. Sta-Fed is making a successful
effort to decrease the percentage of its sales derived from
income tax packages, and increase the percentage of sales
it derives from general business applications. Sta-Fed
has a staff of approximately 125 regular employees and
130 seasonal employees. Sta-Fed provides keypunch, programming
and systems analysis services in addition to computer
processing. The City of Iowa City utilizes Sta-Fed's
programming, systems analysis and processing services, but
performs its own data entry. Sta-Fed also processes some
RGE and RGO applications and will have additional capability
in this area in the near future.
At present, the City's payroll, utility billing, receipt and
expenditure accounting system, landfill accounts receivable,
EMS, personnel information, union negotiation modeling,
budgeting and other miscellaneous systems are processed by
Sta-Fed. Sta-Fed also provides systems analysis and performs
all programming. All programs except the payroll package
are owned by the City of Iowa City. The payroll package is
owned by Sta-Fed and is a packaged program used by many Sta-Fed
clients, although several custom enhancements have been added
for the City. The cost to purchase the payroll package is
approximately $2,000.
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The City performs all of its own key entry on IBM 5496
keypunch machines. The cards are transported to Sta-Fed
on commercial buses which run between Iowa City and Cedar
Rapids eight times daily. Sta-Fed's client representative
also transports the data when convenient. The City receives
its output in the same manner. It is worth noting that
no input or output data has been mutilated, lost or
misplaced while in transit. Also, since the bus depot is
located within 1 block of the Civic Center, this method
of transportation poses no significant problems or incon-
veniences to the City. Data sent from one office arrives
at the other office within one to two hours. The City and
Sta-Fed are presently exploring the possibility of utilizing
diskette key entry machines with the possibility of transmitting
data directly to Sta-Fed.
The City has appointed one staff member to act as DP Coordinator.
This individual represents the Cityin dealings and discussions with
Sta-Fed on subjects ranging from processing scheduling, billing,
and implementing new systems. This arrangement is desirable
from the standpoint of the City as well as Sta-Fed. Many of the
items generally listed as disadvantages of dealing with a
service bureau (See section dealing with DP alternatives) have
been diminished through the use of a DP Coordinator by the City
and a single client representative by Sta-Fed.
The City's user divisions are generally quite satisfied with
the products and services received from Sta-fed. Routine
processing is received according to schedule and Sta-Fed
has shown flexibility in scheduling. The complaints which
exist mainly center around implementing new systems and changes
to existing systems. The basic dissatisfaction is that the
timeliness of implementation has not always met expectations.
The systems, once implemented, normally function wel.l and any
initial problems are normally corrected in a professional
manner by Sta-Fed.
Johnson County Site Visit
We elected to visit Mr. Vince Hamen of Johnson County Data
Processing in an effort to learn more about their computing
equipment, capabilities and services. We undertook this effort
in an unofficial manner to avoid any political problems or
clearances. We were particularly interested to learn about
their capabilities or facilities which the city might be able
to use, i.e. had the county completely used all of their
facilities?
In our visit, we learned that Johnson County had recently upgraded
their computer to an HP 3000 Series H. This system has 446,000
characters of memory storage; 206,000,000 characters of disk
storage; three tape drives; one card reader; one line printer and
thirty-two ports for terminal access. Presently, only half of
the ports are being used. A full complement of computer languages
are available. Additionally, a text editor and screen formator
are available. Payroll and personnel systems will be available
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in January, 1978. They presently have three programmers for
development of new programs.
Following our visit,'we felt their computer offered excellent
interactive computing prospects. it appears that the machine
itself can withstand more terminal users, and ports already
exist. There appears to be a potential problem in the County's
ability to provide programming support for the City's appli-
cations. However, if the City acquired their own programming
capability, use of the county's facilities appeared possible.
The unofficial position of the data center was that the City
could use (and pay for) the county's facilities. Another
problem which exists is political differences or attitudes
which exist between the city and county. This problem might
be overcome by approaching the county on a project -by -project
basis and not seeking formal arrangements or ties between the
two governing bodies.
Other factors for considering the county further would include
low communications due to geographic proximity; similarity of
data and operating procedures, and availability of good
interactive computing. Their strength seems to be in providing
hardware resources, not software development or other related
services.
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DATA PROCESSING VENDOR PRESENTATIONS
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A few local computer sales representatives were invited to give
us a general description of computer systems which would meet
the City's needs. They were specifically told that this was not
an effort to buy a system; rather, we were exploring alternative
forms of data processing support. Information sought included
rough cost estimates, availability of generalized municipal
computing software and general information about installation of
a computer system. Computer vendors contacted included
Burroughs, Hewlett Packard and IBM.
Based on our discussions, it would appear that the city could
lease a system required for the city's needs for not more than
$2000 per month.
5 ^� IdICROFILMED BY
JORM MICR+LAB
CFMR RAP111S • 0(S 1401WF
Mil.i(Ut ILMLL) BY JORM MICkOLAB
LLUAk HAPIUS ANU L)L
CITY'S PRESENT AND FUTURE DATA PROCESSING NEEDS
The City's existing applications may continue to be satisfactorily
performed in a batch mode. The use of communications and an
interactive mode is not required to obtain the desired results
with these applications. Possible upgrading of these applications
would primarily require the capability to perform in an interactive
mode; however, upgrading to interactive systems is not considered to
be essential, needed or particularlyworth the present conversion
and operating costs. Therefore, the routine clerical activities
such as payroll, accounting, utility billing, other accounts
receivable systems and the non -clerical equipment maintenance
system presently require and will continue to require in the next
several years a computer arrangement which will provide
batch
mode
processing on a weekly or monthly frequency.Programming
will center around periodic changes, enhancements and maintenance.
No significant increase or decrease in computer usage is anticipated
in this area.
The Police Information System is currently being implemented and
it is designed to operate in an interactive mode. This need for
interactive operation will, of course, continue. Sizeable programming
efforts will also be required during the next several years.
The requirements of applications which may be seriously considered
for implementation within the next five years will be divided among
those requiring batch processing and those requiring the use of
an interactive mode. However, the majority of prospective applications
which were identified by the divisions would operate in a batch mode.
Pending further systems definition, it is not clear whether or tecket
batch processing would satisfy the requirements of the parking
violation application. The prospective system which appears to be
the primary candidate for an interactive setup is the Library's
circulation activity. Work on this system is projected to begin
in 3-4 years. The implementation of these future computer applications
would, of course, require extensive programming effort.
-15-
CROP I LMED
15-
CROPILMED By
JORM MICR#i-AB
MAR V.1 n!'K • fir MOPIF`
MlL Nr ILMLU BY JORM I.1ICROLAB
DATA PROCESSING ALTERNATIVES
LtDAR k0ijil AND uL
There are several alternate ways in which the City may meet its
present and future DP needs. The most viable methods for the City
to consider are the use of a service bureau(s), acquire its own
system(s), and combinations of the two.
Service Bureau
There are many advantages and disadvantages inherent in contracting
with a service bureau to perform DP. one of the advantages is that
the client only pays for the resources used. A similar advantage
is that the service bureau is more likely to be able to respond to
peak demands for machine and programming resources. The resources,
such as the highly skilled programmer, are available at per unit
costs when required but it is not necessary for the client to carry
such resources when they are not in use. The client is also able
to choose different service bureaus to perform different applications
based upon each service bureau's capabilities and the needs of each
application. The service bureau is responsible for the facilities
management as well as for the performance of personnel and programs.
Also, a service bureau is normally better able to economically provide
packaged programs since it has several clients among which to spread
the development costs.
In general, the disadvantages of obtaining computer services from a
service bureau include the fact that the client has less control
over scheduling priorities. Similarly, the service bureau may be
less able to respond to emergency needs, especially when the service
bureau is remotely located. Effective working relationships and
communications are more difficult to achieve resulting in a lower
understanding of the systems by the client, and a lower understanding
of the client's situation by the service bureau. Resolution of
problems is, therefore, more difficult. Communication costs are
increased if the service bureau is remotely located. If more than
one service bureau is used, there is less potential of integrating
systems.
At the time of this report, the City was contracting with the firm
of Sta-Fed located in Cedar Rapids and the Johnson County OP Center
for service bureau computer services. The City is basically satisfied
with the products and services it is receiving from each of these
agencies. An examination of charges revealed that both agencies
charge fees competitive with other municipal DP installations.
Although quality of products and services is difficult to assess,
the general satisfaction seems to indicate that the service bureaus
also compare favorably in this area. One caveat is that the City's
short term of experience with Johnson County precludes any firm judgments.
-16-
y,. Idi CROS ILMED By
DORM MICR�LAB
NPAII PAI -In' . of" M I'V
i
MILIWI 10ILU BY JORM MiCROLAB
CEDAr4 RAHUZ, AND JLC ` _.L - ,
One area of prime concern has to do with how the City's future
OP needs relate to the use of service bureaus to meet those needs.
In general, a need is foreseen in the future to continue processing,
modifying and enhancing the existing applications. For the next
several years, processing could and most likely will continue in
a batch process mode. The need will also exist to program and
implement for all applications except in the Police Information
System additional applications in a batch processing mode. The
Parking ticket system may be set-up as a batch system with frequent
tunaround or it may need to be an interactive system. The major
portion of the Library system will require on-line capabilities.
In this respect, it appears that Sta-Fed would be able to easily
handle the future programming and processing of the existing
systems as well as the additional batch systems foreseen in the future.
Sta-Fed should be able to continue to handle these systems in an
efficiency and economical manner.. It also appears that Sta-Fed
would be able to handle the on-line systems if the City chose to
proceed in this direction. As previously mentioned, Sta-Fed
presently processes RJE and RJO (remote job entry and output)
applications. Also, Sta-Fed should be in a better position to provide
more economical on-line service when it receives new equipment
presently on order. It is,however, difficult to ascertain with
any certainty what the operating costs of a particular system such
as parking tickets might be in an on-line situation with the amount
of definition and information which is available. Sta-Ted's
remote location would increase the communications costs over those
encountered with an in-house system or a local service bureau.
But in regard to total application costs with an interactive system,
it can only be said that Sta-Fed would be one alternative which
should be explored when a given system is defined and prepared
for implementation. Overall, Sta-Fed will certainly remain an
alternative for meeting the City's OP needs in the foreseeable
future. No major factors would discount them and their record
is a positive factor.
Johnson County's DP facilities will very likely also continue to
provide services required for the City to meet its DP needs. The
Police Information System, which is currently in its early
implementation stages, will continue to be developed and expanded
for the next several years.
The Police Department accesses the system on-line via two CRT terminals
which are in the Police Department. The parking ticket system is a
probable candidate for implementation with Johnson County due to
the fact that the system could relieve the County as well as the
City of burdensome tasks associated with the processing of parking
tickets. Also, the Johnson County computer system is very adaptable
to interactive systems such as the parking ticket system may need
to be. The primary impediment encountered with Johnson County is
that their programming staff will be occupied for as long as one
or two years with an existing log of work which exists because the
County has just recently started to computerize its operations. For
-17-
MICRmE ILI4ED BY
1 JORM MICR�LAB
MIAR M. I` • 116 --VP 0S
Mils<Ul1LMLJ By JORM MICROLAB
LLJAR RAPWS AIIJ JL, IW.,;
this reason, the County justifiably feels that their programming efforts
must be directed to County -related projects. In order to obtain
programming effort from Johnson County in the near future, the appli-
cation to be implemented would need to be one which would benefit and
which would have support for implementation by one or more Johnson
County departments. If the City is to utilize the County's facilities
for applications other than Johnson County related projects, it appears
that the City would need to work out a way to acquire some additional
programming labor to work on the development of City applications run
on Johnson County's system. This could be in the form of a County
employee funded by City programming fees or perhaps a City employee
working with the County. The County would, of course, need to insure
that any programs run on their system comply with the County's general
specifications.
If the programming obstacle can be overcome, it appears that the County
would have ample machine resource to accomodate the City. There are
also advantages to processing particular applications on the County's
system. One of the major advantages would be the ability to interface
with other systems utilizing common required data. For instance, the
parking ticket system might be able to utilize the same motor vehicle
registration records as the Police Information System and Johnson County
motor vehicle department. Another reason for processing particular
applications on the County's system might be to utilize the communications
potential which the County's system possesses.
An additional disadvantage over the general disadvantaqes commonly
associated with a service bureau arrangement may exist when two or
more political entities attempt to share a DP facility. In this
type of a situation, priorities may become subservient to political
motives causing inefficiency and a dissatisfaction with the service.
Since Johnson County has control over the facility, the City would
most likely be the unit which would be adversely affected by such an
occurrence.
Primarily due to the scarcity of programming resources and secondarily
due to the lack of a structure within which to work with Johnson County
.on the development of new applications, Johnson County may only be
expected to provide the City with Police Information System DP services
and DP services for selected applications in the near future. It is
felt that the most practical manner of approaching Johnson County at
this time would be informally on an application by application basis
at the staff level. If this were accomplished on a relatively informal
basis at the staff level, it would allow the two governmental units
to gain experience and to demonstrate the feasibility of joint DP ventures
while avoiding the political concerns and the ensuing red tape. If the
initial ventures proved successful and the number of applications
were to be expanded, a formal framework could be established. However,
it is felt that the establishment of a formal framework could be accomplished
in a much more efficient manner after the two governmental bodies had some
positive practical experience.
-18-
I,!� RICROFILIACa BY
DORM MICROLA9
rrpAp. PArin• . UFC MMNIr
NlwiUFiLALu BY JOHM MINOLAB
LtUAA kAPi05 AI1U UL
In -House Facility_
The acquisition of a computer system to process the City's DP workload
presents the City with a wide array of possibilities and the need to
seriously consider the advantages and disadvantages associated
with this alternative. An in-house system allows the City to exercise
control over scheduling priorities within the parameters of the system's
capabilities. Emergency requests may be more easily handled as a result
of having better scheduling control. Working relationships are
facilitated between the user divisions and the computer facility analysts
and programmers. Effective working relationships are requisite for
successful system development, implementation and problem troubleshooting.
If an in-house facility is instituted to process all applications,
there is a greater potential to centralize data and integrate applications
resulting in more efficiency and sophisticated DP products. If the
City develops interactive systems, the communications costs associated
with this type of application would be less with an in-house computer
as compared to an offsite service bureau arrangement.
While an in -.house computer facility offers certain potential advantages,
it also has some potential disadvantages. The facilities management
responsibility would rest solely with the City. This responsibility
includes hardware selection, acquisition, periodic replacement and
operation. It also includes responsibility for personnel selection,
training and performance. There is also a greater responsibility
for the overall performance of each application. Hardware may need
to be overbought in order to perform just one application in an
acceptable manner. Cyclical peaks and valleys in the demand for hardware
and/or personnel resources may place the City in the dilemma of either
carrying excess resources in order to meet peak conditions or only
verage conditions, resulting in an
possessing resources to meet a
inability to satisfy peak demands at crucial times. It is also a
reality that when the City provides services internally, a greater
potential exists for the City to lose sight or control of the actual
cost of the services.
A comment to be added in this area which may be considered an advantage
or disadvantage in discussions of in-house computer systems has to do
with on-going effects of an in-house system. It seems to be generally
true that the presence of an in-house system encourages the addition
of applications and greater staff involvement throughout the City.
It also seems to encourage the development of interactive systems and
systems in which the user is responsible for the inputting and integrity
of data files. Many of these aspects are positive and allow for the
creation of more cost efficient and effective systems. However, this
also seems to encourage the development of sophisticated computerized
systems merely for the sake of having sophisticated computer systems
with little regard for their actual need or cost/benefit ratio.
-19-
�' I-0ICROf1Ud[D By
' JORM MICROLAB
(rPf1R anrli,,� IqS r,tp l.�l'�,
trill ILMLD BY JORM MICROLAB
CLUAR RAPIUS AND UCS
COST ESTIMATES OF ALTERNATIVES
The cost aspects of the service bureau and in-houseevaluaticompun oftheir
alternatives are also very pertinent
relative merits. In this regard, cost estimates were produced for
each of the alternatives. The estimates were compiled to project
the value of the City's resources required to obtain the computer
products estimated to be needed by the City in 1979 through the
use of either a service bureau or an in-house computer system. The
Police Information System was excluded from this estimate since
it is asumed products
whether hor not nthe City son thad andin-houseesystem. to vide this
Service bureau cost estimates were based upon Sta-Fed charges.
In-house system charges were derived from discussions with computer
vendors. Both sets of estimates have a bias towards the upper end
of the projected cost ranges. A service bureau or computer vendor
could argue that they could provide the products for less; however,
if one set of cost estimates is reduced, the other set must also be
reduced if the relative costs are to remain in perspective. The
following charts provide detailed breakdowns.
I
SERVICE E_ BUREAU
ANNUAL COST
PROCESSING AND PROGRAMMING
$50,000
4,500
DATA ENTRY EQUIPMENT
2 Data Entry Stations
750
FLOOR SPACE
Data Entry 100 sq ft
DP Coordinator 5011 sq ft
ft
$5 sq ft
150 sq V
per
PERSONNEL (includes 20% fringe benefits)
22,500
Data Entry (1.25)
(.5)
12,500
10.000
DP Coordinator
2,050
MISCELLANEOUS
50
Office Supplies
Phones (Inc. long distance)
500
Forms
1500
300
Freight
79,800
GRAND TOTAL
-20-
I•IICROE ILMED BY
DORM MICR+LAB
(FOAo ugri n�, nE5 1401!1(5
1ILRUIILMLU BY JORM MICROLAb
IN-HOUSE SYSTEM
HARDWARE & UTILITY SOFTWARE
64K CPU, 25MB Disk Storage, 3 Data
Entry Stations, 160 LPM Printer
CLUAR RAPILJS AND ol'j
FLOOR SPACE
Machine 150 sq ft
Decollating & Bursting 100 sq ft
Forms Storage 100 sq ft
Personnel 300 sq ft
650 sq ft @ $5 per sq ft
ANNUAL COST
$24,000
3,250
PERSONNEL (Includes 20% Fringe Benefits) 54,000
OP Manager/Analyst (1)
19,000
Programmer (1)
14,000
Data Entry/Computer Operator (1)
11,000
Data Entry (1)
10,000
MISCELLANEOUS
6,550
Training & Education
750
Office Supplies
200
Phones
450
Forms
4,000
Office Furniture & Equipment
400
Decollating & Bursting Equipment
750
GRAND TOTAL $87,150
In addition to the annual costs detailed in the previous service bureau
and in-house cost comparison charts, conversion to an in-house system
would entail additional one-time charges. The payroll system would either
need to be purchased from Sta-Fed for approximately $2,000 or a new payroll
system would need to be written. There would also be conversion costs
caused by a need to pay for parallel systems while the in-house facility
personnel became familiar with the City's systems, while the computer
system was brought up, and applications were phased in and tested against
the systems running at Sta-Fed. It is estimated that the one-time
conversion costs would total approximately $10,000.
-21-
MICROFWCO BY
i
JORM MICR(•LAB
MAR RAPIDS • lfS 6101N[C
MIL,iWi ILMLU BY JORM MICROLAB
CONCLUSIONS
LLDAk RAPIDS MU JL:
1. The City will continue to use custom programs for the majority of
its new applications. This dictates a need for a programming
service or staff of sufficient size and capability to develop
new programs as well as to perform maintenance on existing programs.
2. The City will computerize the equivalent of one to two major new
applications per year during each of the next five years. The
existing applications will continue to be used with successive
modifications.
3. The City receives basically good quality service and output from
Sta-Fed at a competitive price. Sta-Fed will continue to be a
viable alternative for City computing needs in the foreseeable
future.
4. The City is satisfied with the recent service and output received
from Johnson County in connection with the Police Information
System. Johnson County is limited as an alternative for City
computing needs in the near future due to a scarcity of available
programming resources and the lack of a framework within which
the City may work to obtain computing. Possible interorganizational
problems may also be a negative factor. However, these problems
are not necessarily insurmountable and the benefits to be derived
may justify the effort required to resolve the problems.
5. The City would apparently incur somewhat higher costs if it
acquired its own computer system during 1978 or 1979.
6. The City would incur certain advantages and disadvantages if it
acquired its computing from a service bureau and certain advantages
and disadvantages if it acquired it through the use of its own
computer system. Neither alternative may be definitively ruled
out through these factors and neither alternative may be defini-
tively selected through these factors since different weightings
of the factors could indicate alternate decisions.
-22-
r..l
iarceorivaco BY
JORM MICR+LA6
CTOAP PAPI n' Pf$ IVIES
1' Ii LI:UIILMLJ by JURM MICROLAb
CEDAR RAPIJ� ANN
RECOMMENDATIONS
It is recommended that the City continue to use Sta-Fed because of
user satisfaction, services provided and
tcousetitive costs.
It is
also recommended that the Citystem
continuecomputing services in develop and shareo the ecostsrwith the ie
County
of the ability o jointly
p P
County Sheriff's Department, user satisfaction, s
tinteractive services
onable
provided and apparently,
It is further recommended that consideration
reco een tooseveral
factors when evaluating Port and its in the
Becauseto
etheecostvdifferencesserice bureaurbetweenelationsthestwo alternativeseare not
tremendus, eachndivi
conclusoions afterdevaluating ecision kthe er stangibletandtintangiblto reche fact rsal
associated with each alternative ' management and operatif one ionales oheadacheseandlding
down costs, minimizing
staff size, then a service bureau arrangement would seem justified.
Conversely, the City could acquire a computer system if one or more
key individuals possess a strong desire to acquire one. This would
appear to be a naive tionelifnonehowever,
evaluatestotherseems
municeipalthe
centers.
rather than the excep
Also, if one chooses ephasize a need
foerizeralleCitynoperations
over scheduling priorities, to the fullest extent possible with sophisticated and perhaps
MIS
interactive systems, or the need to develop an integrated City
system, then the cost differential and the other advantages of a
service bureau arrangement could be relegated to ablower
priority
and acquisition of a computer system could likely
It is recommended that a policy and procedure be set-uP which defines
the justification process which a dvision must adhere to before a .
new system may be implemented. The basis for implementation may
range from merely having the funds approved in the budget to the
performance of a thorough cost/benefit analysis presented to the
City Manager or a review board. While the implementation of a
major new system commits a significant expenditure of funds into
the future analagous to the addition of
anempllittleoree r the
ajquiiition
of a piece of capital outlay q P
ust-
fication is presently required for the computer system.
It is strongly recommended that this evaluation be reconsidered on
an annual or at least biannual basis to take into consideration
changes
in user needs,
user
satisfaction, growth trends, computing
trends,
-23-
_--14KRO1 ILMED BY
JORM MICRI�LAB
ri'PAP • ')T . '10IDf�
I•llui(UrILMLD BY JORM MICROLAH CEUAR RAPIDS AFIU JE •I .;1� ""
-25-
MICROFILM BY ,
JORM MICR#LA13
MMR WlnS • 9FS MPICS
ATTACHMENT A
CITY OF
CEDAR RAPIDS, IOWA
SYSTEM
I.DEN'fIPICATIONS
98
YYY
Other (Servuyr., etc.)
. 99
XXX
In-HouBe Utilities
. I
01
UBA
Utility Billing
02
FAS
Financial
03
PAY
Payroll
04
PEN
Pension
05
EMP
Employee
06
i
MAP
Geo., URB., etc.
07
LHS
Leased Housing System
08
VIS
Vehicle Inventory
09
PAC
Property Accounting
i
10
RTC
Regional Transit
11
CLK
City Clerk
i
12
POL
Police
13
FRE
Fire
14
CET
CETA
15
WLD
Water Dept. Labor Dist.
16
WPP
Water Purification Plant
17
TRE
Traffic Engineering
LB
STR
Streets Department
-25-
MICROFILM BY ,
JORM MICR#LA13
MMR WlnS • 9FS MPICS
ATTACHMENT A
JOB 11
18
83
81
99
i
99
j
30
30
12
24
25
25
25
23
11
12
11
1,116<0i 1Li4LD BY JORM 141CROLAB CEDAR RAPIDS AHD uU :'1u.���
I•IICROFIL14ED BY
JORM MICR4�LA6
f(OAR Npnl9'I - 116 MOI4CS
10/12/76
CITY OF AMES, IOWA `
Data Processing
System Summary
ACTIVE PROGRAMS
DEPARTMENTDESCRIPTION
CITY MANAGER
CITY KEY
5
CITY/COUNTY ASSESSOR
ASSESSMENTS
8
COUNTY AUDITOR
VOTER REGISTRATION
33
COUNTY CLERK OF COURT
ILLEGAL PARKING
16
DATA PROCESSING
PRODUCTION AIDS
11
DATA PROCESSING
JOB ACCOUNTING
9
ELECTRIC
ELECTRIC JOB ORDERS
7
ELECTRIC
TRANSFORMER LOAD STUDY
5
FINANCE
ACCOUNTING (CITY)
83
FINANCE
BONDS
15
XBUDGET—APPROPRIATION
24
FINANCE
FINANCE
BUDGET—EXPENSES
15
BUDGET—REVENUES
8
FINANCE
FINANCE
METER SHEETS
5
FINANCE
PAYROLL PAYROLL CITY/HOSPITAL
30
FINANCE
PAYROLL REPORTS (CITY)
16
FINANCE
RETIRI114ENT
6
-26-
I•IICROFIL14ED BY
JORM MICR4�LA6
f(OAR Npnl9'I - 116 MOI4CS
MILT<DFILnLD BY JORM MICROLAB
JOB 0
DEPARTMENT
12
FINA14CE
01
FINANCE
01
FINANCE
01
FINANCE
14
FINANCE/CLERK OF COURT
14
FINANCE/CLERK OF COURT
14
t
FINANCE/CLERK OF COURT
70
FIRE
52
HOSPITAL.
56
HOSPITAL
PARKING
FEE WARRANTS
55
HOSPITAL
58
HOSPITAL
57
HOSPITAL
54
HOSPITAL
55
HOSPITAL
53
HOSPITAL
51
HOSPITAL
26
PERSONNEL.
• LEDAR RAPljJ AND JG
_2_
--
DESCRIP'T'ION
ACTIVE PROGRAMS
TRADE ACCOUNTS RECEIVABLE
20
UTILITY
ACCOUNTS RECEIVABLE
31
UTILITY
BILLING
40
UTILITY
BILLING BOOK 00
14
PARKING
FEE COLLECTION
19
PARKING
FEE NOTICES
6
PARKING
FEE WARRANTS
6
FIRE REPORTS
14
HOSPITAL
ACCOUNTING
29
HOSPITAL
ACCOUNTS RIECIEIVABLE
20
HOSPITAL
BLUE CROSS BILLING
16
HOSPITAL
COLLECTIONS
8
HOSPITAL
FIXED ASSETS
4
HOSPITAL
INVENTORY
16
HOSPITAL
PATIENT BILLING
40
HOSPITAL
PERSONNEL
11
HOSPITAL
PAYROLL.
20
'4 CITY SALARY STUDY
5
-27-
Yc-`--r MICROFILMED BY
I
JORM MICR+LA9
([DAR PANT, • nFS MOINES
MICRUFILMEJ BY JORM MICROLAB CEDAR RAPIJ: AND )L� i{01.+ ,. •Jill'
w1caan LMED BY
JORM MICR+LAB
CfMR HAPIn', !1fS MMNFS
�®
m
_3_
DESCRIPTION
ACTIVE PROGIWIS
JOB if
DEPARTMENT
_---
13
PERSONNEL
\ PERSONNEL REPOR'T'S
14
29
PLANNING COMMISSION
COMMISSION RLPORTS
10
61
POLICE
,. POLICE REPORTS
20
61
POLICE
STOLEN BICYCLES
4
15
PUBLIC WORKS
SPECIAL ASSESSMENTS
16
PURCIIASIIVC
CITY EQUIPMENT
3
1 20
SOLID 14AS'TE
SOLID WASTE REPORTS
15
i
03
STORY CITY, IOWA
UTILITY BILLING
54
BO
STORYCOUNTYCOUN'T'Y
TAR
17
/
761
•� +
�il ;. Ire, t . r.
� I
1
DATA PROCESSING
MISC. SYS'1'I:`1 PROGRAMS
9001
MISC. R1,11,01o'S/I'ItOmurs
10
ALL
1661
UNDER llL'VRLOPMENT
25 1 -
ENCUMBRANCES
16+
CITY INVENTORY
-28-
w1caan LMED BY
JORM MICR+LAB
CfMR HAPIn', !1fS MMNFS
MiL[Wi iLMLU BY JORM MICROLAb
LLUAR RAPIU'� AIW uL
Page I of 2
Scptvmbor 27, 1976 v
POLK-DES MOINES COMPUTER CENTER TELEPROCESSING APPLICATIONS
I. Law Enforcement System
An on-line, real time system storing �ystem serves information on wanted persons, stolen
olice
vehicles, and stolen articles. This
ie iurlslictions.thTileesystemeispdirectly
Department and eight outlying police system and the FBI
IneWashington, d to the State faand wtheir state their Nationalsystem-
II. Real Estate System
An on-line, real time system storing and sharing information otax exemptions,
assessment valuations, and a a complete
tax collection, tax apportionment, s system serves the Polk County Auditor,
special assessments procedure. Thi
ssessor, City Assessor, City Engineer,
Polk County Treasurer, Polk County A
or tions taxes, produces
Polk County Recorder, and one loan institution. The data in this sys em
produces year end tax sale lists and registers, app
roperty
escrownewxtax uduerstatementsdfordloanpowner xstatements
institutionsfortheTreasureri's taxomatic
collection needs.
III. Social Services System
An on-line, real time system storing and sharing data on information management
referral, case management, client tracking, client scheduling,
reporting. The system serves multiple agencies, both public and private
in the City of Des Moines and Polk County Area. A system which attacks
the multiple needs of a social services client and increases the efficiency
of social workers within the agencies.
IV. Motor Vehicle Registration System
An on-line, real time system storing and sharing information on vehicle
ens, autom
registration, vehicle titling, title transfers, vehicle y departmentin
feeing, associated batch reporting and assists the county ents. The system serves all areas
meeting State of Iowa reporting requirem
of the County Vehicle Registration Office. It provides the County with the
ability to process all types of vehicles from the time a new vehicle is or
it is
transferred titled or rout fOf the iCounty County
until
LawEnforcementesystem haspaccess fto
non -confidential Motor Vehicle information.
V. Uniform Crime Reporting System
An on-line, real time system which records for reviewing and correction
C. As a by-product, this
al. 1. data necessary to produce National Safety
Uniform Crime Reports and
Council Reports system provides ,for the FBI in Washington, D.
r.
Moines
police
cDr
ti
including month tomonth and yearto yearrimeactivitycomparisons
management
activit
case loads. Through the use of a plotter, graphic displays of crime machine•
by beat, within a district, within the City are produced entirely by
-29-
r` MICROFILMED BY
i
JORM MICR+LAB
(fnAR PAPT)`. • P!5 MINFff
9
MILRUI IL4LU B:' JORM MICROLAB UDAR RAP IU; AIIU UL's 1U :,L"
Pnge 2 of 2
VI. Friends of the Court System - (Chllil Support)
An on-line, real time system, currently in the developmental stages.
This system will serve the Polk County Friend of Court Office and will
encompass such items as better departmental controls, printing of current
case file information (payments, notes, forms, etc.), confidentiality
of information, reduce delay in mailing recipient checks, on-line typing
of form letters, and action pending lists. The overall objective is
to provide ready access to case information necessary for this office to
function efficiently and effectively, reduce Court Expense and improve
control of the financial operation.
VII. Traffic Violation System
An on-line, real time system, currently in the developmental stages.
This system will serve the Polk County District Court in the traffic
violation area. It will provide on-line entry of traffic violations,
posting of payments, payment validation, payment receipts, and warrant
issuance. A direct interface with the State's Department of Transportation
driver history records will be used by the District Court Judges.
-30-
I41CROPILMCD RY
JORM MICR+LA6
MAR VAPIn' ^FS MOINrS
Niwi Ut 101LU BY JORM 141CROLAB
LEUAR RARiuS AND JL, >1 •: _
September 27, 1976 Page 1 of 3
POLK - UES MOINES COMPUTER CENTER MAJOR BATCH ArPLICATIONS
Appropriations - This system records all purchase orders and expenditures. Reports
reflect outstanding purchase orders and account balance. The
account balance report reflects the budgeted amount, outstanding
purchase orders and expenditures.
Fixed Assets - This system contains information on the real property owned by the
City. At present, only land information is recorded. The system
reports the legal description, reason for purchase, and purchase
price.
General Ledger - This system combines information from the Appropriations and Revenue
systems to produce a balance sheet for each department.
Accounts Receivable - This system lists all invoices both outstanding and paid by
vendor. Receipts are obtained from the revenue system.
Payroll - This system produces payroll checks for all employees. Each employee
must submit a time card to be paid. The system also prints disburse-
ment checks for all deductions, creates input to the warrant recon-
/ ciliation system, and creates input to the Appropriations system.
Public Works h This system is a cost distribution system. Reports are prepared by
foreman, by project, and by activity indicating labor and materials
costs for street maintenance.
Special Assessments - This system provides homeowners notification of paving projects,
delinquent sewer, and delinquent solid waste charges. It sets up
payment schedules and supplies input to the County Real Estate
System for taxing purposes.
Parks - This system is the same as the Public Works System. Reports
reflect costs associated with parks maintenance activities.
Revenue Receipts - This system monitors all revenue received by the City Treasurer.
Reports reflect estimated revenue and actual revenues for the current
year and the same period in the previous year.
Vehicle Cost - This system provides statistics on all vehicles in the City fleet.
Items covered include fuel, parts, labor, and depreciation.
Statistics reflect these costs by month and for the life of the
vehicle. In addition to total costs, there are costs per mile.
This system provides input to the Appropriations System.
Garage Inventory - This system accounts for all vehicle pnrts received and issued
at the vehicle maintenance garage. Issued parts are reflected in
the Vehicle Cost system.
Central Stores - This system charges all departments for services received from the
print shop. These services include all office supplies, telephone
and printing. The system supplies iliput to the Appropriation
System.
Expenditures - This system prints all expenditure warrants issued by the City.
Input is received from the Appropriations System. In addition to
producing warrants, reports provide information by vendor on purchase
orders and expenditures. The system also creates input to the
warrant reconciliation system.
-31-
v �1
IdI CROP ItIdCD BY
1 JORM MICR(�LAB
r1PAF anrint . net MDVJFs
fll Ll(iil lLi,U) BY JORM 141CROLAB
I:LUAR RAPIO�) ANU Ou Yw•:,L�
Integrated Municipal � This system covers a broad spectrum. its primary function is to
Information System combine information from various agencies by using geographic
locators. By using a digiLaI plotter, this information is
graphically displayed on, maps and charts. Projects worked on to
date, include subdivision mapping, road design, and criminal statistics.
County Engineer - This system involves labor cost distribution, time and leave
data for each employee, vehicle cost information, and account
balances. Account balances reflect appropriations, expenditures,
and labor charges.
Capital Improvements - This system maintains records of allrevenues and expenditures
associated with rapitnl improvements projects. These projects
relate to street Construction, bridge repair, sewer, construction
and building improvements.
Salary Projection - This system provides the Budget and Research Department with
projections of salarios for two years in advance. The data
is used in negotiatlul; new wage:: and fringe benefits and computing
the effects on dr pa r tme nl.aI budgets.
Bond Ledger - Accounts for all City honds sold and maintains a schedule when
coupons and bonds are due.
Cost Accounting - 'Ili is system gathore; time work Cil h•; I'roj Oct and pr Ln Ls reports
In var lona fn t'matS.
-12-
q +I
I
Iaicanvnlaco BY
JORM MICR¢LAB
M)AP PAPIP'. :�f5 V1014fS
Areaway —
This system produces invoices and records receipts for sign permits.
Reports are produced by business and by business address.
Property inventory —
This system records all Office equipment and its location. Reports
are printed by department and by type of item. Reports indicate
original cost, date of purchase, and depreciation.
Radio Communications -
This system monitors expenditures for all mobile radios in City
vehicles. Reports are produced by radio and by department.
Reports reflect original cost, parts costs, labor costs, and
depreciation costs. The system provides input to the Appropriations
System.
:Aminal Investigation -
This system records all time recorded by officers in this division.
Division
Time is recorded by type of activity. Reports reflect time by
man and department for the current month, current quarter, and
for the year. Statistics also indicate case loads.
Personnel -
Personnel reports are generated from information in the payroll
system. Reports include minority utilization, seniority, credit
references, and position control. Position control reports illustrate
over authorizations and vacancies by position and list all active
employees by position.
Safety -
This report indicates injury hours and hours of exposure by
department.
Plan and 'Zoning -
This system provides statistics on land use information. All
buildings, businesses, and residences are in the system. The system
Indicates building sire and condition, number of occupants, number
of parking spaces, zoning, and desired usage.
Integrated Municipal � This system covers a broad spectrum. its primary function is to
Information System combine information from various agencies by using geographic
locators. By using a digiLaI plotter, this information is
graphically displayed on, maps and charts. Projects worked on to
date, include subdivision mapping, road design, and criminal statistics.
County Engineer - This system involves labor cost distribution, time and leave
data for each employee, vehicle cost information, and account
balances. Account balances reflect appropriations, expenditures,
and labor charges.
Capital Improvements - This system maintains records of allrevenues and expenditures
associated with rapitnl improvements projects. These projects
relate to street Construction, bridge repair, sewer, construction
and building improvements.
Salary Projection - This system provides the Budget and Research Department with
projections of salarios for two years in advance. The data
is used in negotiatlul; new wage:: and fringe benefits and computing
the effects on dr pa r tme nl.aI budgets.
Bond Ledger - Accounts for all City honds sold and maintains a schedule when
coupons and bonds are due.
Cost Accounting - 'Ili is system gathore; time work Cil h•; I'roj Oct and pr Ln Ls reports
In var lona fn t'matS.
-12-
q +I
I
Iaicanvnlaco BY
JORM MICR¢LAB
M)AP PAPIP'. :�f5 V1014fS
Mii,i(Ut IL&D BY JURM 141CROLAB
LLUAR RAPIDS AW uti
I,
Jther Minor Applications - Too numerous to mention.
-33-
�{ 141CROFILMED BY ..
JORM MICR+LAB
ffDAP PAP@`. • Oft MOINF,
1'ngn 3 of 3
-
This system maintains data of all lot owners and burials in City
Cemetery Inventory
owned cemeteries.
-
to
.grade,ttotnumbersna
Street Inventory
segment street, from street signsri and
egment
kinds of manholes.
Subsidy -
Printing of rent and utility checks subsidized by government
Rent
monies.
A file of all registered voters for Polk County is maintained
Voter Registration -
a record of the fast ten elections. A system is being
With
implemented to automatically insert voter precinct number.
Ratio -
assessed
les
Real ttoobeausediaspalCounty
the City
Sales History
toolfor assessmenttby
valueoisamaintainedll
and County Assessors.
Dog License -
This system maintains monies collected from dog owners, for
used to send notices
distribution of City's portion and is also
for renewal the next year.
randomly from the Voter File, notices are
Jury Selection
- Juror's are selected
to notify voters of the selection. Certificates of
printed
appreciation are sent to juror's that have served.
I
Traffic Court
- A file of all tickets written in Polk County is maintained.
is monthly. A warrant
A docket of all tickets dispensed prepared
is received after a specified
is automatically issued if payment not
period of time.
I,
Jther Minor Applications - Too numerous to mention.
-33-
�{ 141CROFILMED BY ..
JORM MICR+LAB
ffDAP PAP@`. • Oft MOINF,
MILkOlILMiU BY JORM MICROLAB
CEDAR RAPtuS AND uL� �•;�
CITY OF 10 -IA CITY D' STUDY
SL€T'V1RY OF DOTING AVID RMff NTLICATlONS
GENERAL
Implementation Date
Justification
Responsible Division
Users
Routine or Periodic
OUTPUT
Hardcopy
CRT
Line Volume
Generation Frequency
Reference Frequency
Timeliness
INPUT
Keypunch
User/Real Time
Batch
Annual Volume K.P. Cards
Frequency
SYSTEMS DESIGN & PROGRAb4•IING
Sophistication Required
Amount Initially
Annual Maintenance
RECEIPTS & EXPENDITURES
_ACCOUNTING SYSTEM
Existin
1) Cost Effect
2T Inc-Avail7.7nforni. —
Accounting
_Acctg. & all Divisions_
Routine
Mandatory (Audit Trail,
History)
Possible/Optional
675,000/year
Monthly/Weekly
Hourly
Monthly/Weekly _—
Probable
Possible
Probable
72,000 (medium density)
Weekly/Monthly
Average
N/A
40 hours
-34-
MICROFILMID By
JORM MICR+LA6
CrPAP RAPM • PCS MO1DFS
ATTACHMENT B
UTILITY BILLING,
Existing
Cost Effic.
Treasury
Treasury
Routine
Mandatory (bills) —
Possible/Optional
1,75 0, 000/yr
Weekly
Hourly
Weekly
Mandatory w/existing system
Poss. w/major prog. change
Mandatory w/existing syst.
144,000 (high density)
Weekly
Average/Nigh
N/A
150 hours
19;GRUFILM4 U BY JORM MICROLAB
CLUAR RAPiuy A11D uL�
CIT( OF IOWA CITY DP STUDY
SU,jNY OF EXISTING NO FUTURE APPLICATIONS
GENERAL
Implementation Date
Justification
Responsible Division
Users
Routine or Periodic
OUTPUT
1lardcopy
CRT
Line Volume
Generation Frequency
Reference Frequency
Timeliness
INPUT
Keypunch
User/Real Time
Batch
Annual Volume K.P. Cards
frequency
SYSTEMS DESIGN & PROGRAMMING
Sophistication Required
Amount Initially
Annual Maintenance
EQUIPMENT MAINTENANCE
PAYROLL
Existing _ Existing
1 Inc. Avail. of data
2) Many aspects cost effic. Cost Effic.
Purchasing, Acctg. Equip. Accounting
Equip. & City Divisions Acctg. Pers., all division!
Routine Routine
(History,
Mandatory Audit Trail)
Possible/Optional
500,000/yr
Monthly
Daily
Monthly
Probable
Optional/Not Required
Probable
72,000 (Medium density)
Monthly
Average/High
300 hours
80 hours
-35-
MICROFILM BY
I
JORM MICR#LAB
ffnAR Rwil,• nrF mOl!lls
Mandatory (checks)
Possible/optional
400,000/yr
Semi-monthly
Daily
Weekly
Probable
Optional
Probable
24,000 (medium density)
Semi-monthly
Average
N/A
80 hours
I
MILL<Ui IGILD BY JORM MICROLAB
CEDAk RAP IJi AND LjL
CITY OF f0'1A CITY W SHY
Sly? MY OF EXISTING MD MAIZE ,TPLICATIONS
GENERAL
Implementation Date
Justification
Responsible Division
Users
Routine or Periodic
OUTPUT
Hardcopy
CRT
Line Volume
Generation Frequency
Reference Frequency
Timeliness
INPUT
Keypunch
User/Real Time
Batch
Annual Volume K.P. Cards
Frequency
SYSTEMS DESIGN 8 PROGRAMING
Sophistication Required
Amount Initially
Annual Maintenance
PERSONNEL USE
OF LEAVES NEGOTIATIONS MODELING
1978
Useful
Personnel, Finance
Personnel
Routine
Mandatory
Optional
75,000
Bi -weekly
Weekly
Weekly
Probable
Optional
Probable
15,000 (Low density)
Bi -weekly
Average
125
40
-3G-
4 r-1 111CROFILMEO BY
I
JORM MICR#LAB
rrDAR RA^iP' • Pr5 I10111ES
Existing
Inc. Information
Personnel —
Personnel
Periodic
Mandatory
Optional/useful
2,500/yr
As required
As required
As required
Probable
Optional/useful
Probable
500
As required
Low
25
15
i
Nlui(UF ILALU BY JDRM MICROLAB
CEDAR RAPluS ANU uL
CIT( OF IWA CITY DP STUDY
SLP?NARY OF EXISTING AND FUTURE APPLICATIONS
MICROFILM & RECORDS
COMPUTERIZATION OF INDEX SYSTEM -
M51).NNELREURDS FILES CITY CLERK RECORDS
GENERAL
Implementation Date
Justification
Responsible Division
Users
Routine or Periodic
OUTPUT
Hardcopy
CRT
Line Volume
Generation Frequency
Reference Frequency
Timeliness
INPUT
Keypunch
User/Real Time
Batch
Annual Volume K.P. Cards
Frequency
SYSTEMS DESIGN & PROGRAMMING
Sophistication Required
Amount Initially
Annual Maintenance
1981/85
Inc. nfIaafa —
2) Lessens dupl. effort
S nc. flex&ime mess
Personnel & Acctg.
Personnel & Acctg.
Routine
(checks &
Mandatory reports)
Mandatory
500,000/yr (incl. payroll)
Hardcopy - weekly
CRT - daily as required
Daily
Daily
Not Applicable
Mandatory
Not Applicable
See Payroll System
Daily as Needed
Average/High
500 hours
250 hours
-37-
S,. �I IIICROFIL14ED BY
i
JORM MICR+LAB
MAR PAPIP" • SCS 11nMrs
1978/79
Replace Manual
City Clerk
City Clerk
Routine
Mandatory
Not required
10,000/yr
Monthly
Monthly__
Monthly
Most feasible
No
Most feasible
3,000
Monthly
Low
40
15
r-jILfUFILMEO BY JORM 141CROLAB
CLUAk RAPIUS AND uL'�
CITY 0( 10M CfTY U' STUDY
SUTIVY OF FXISTIMG AT FU UZE VPLICATIMS
GENERAL
Implementation Date
Justification
Responsible Division
Users
Routine or Periodic
OUTPUT
Hardcopy
CRT
Line Volume
Generation Frequency
Reference Frequency
Timeliness
INPUT
Keypunch
User/Real Time
Batch
Annual Volume K.P. Cards
Frequency
SYSTEMS DESIGN 3 PROGRAMIIING
Sophistication Required
Amount Initially
Annual Maintenance
LANDFILL A/R
Existing
Cost_ Effic,___.______
Accounting, Refuse
Ac S., , Publ i c Works Adm.
Routine
Mandatory (bills)___
Not practical
75,000/yr
Monthly
Weekly
I•Ionthly
Probable
Unlikely
Probable
72,000 (low density)
Monthly
Average
AO hours
25 hours
-38-
Id ICROFILnED BY
JORM MICR+LAB
CFPAP PAPIT • nrs WINFs
STREET DEPT. MANAGEMENT
INFORMATION SYSTEM
1978
1) Inc. info/data
2j—Replace manuaT—
Streets
Streets
Routine
Probable/Useful
Possible
200,000/yr
Monthly
Daily
Monthly
Probable
Optional
Probable
36,000 (medium density)
Monthly
Average/High
200 hours
100 hours
I.ILRUI iLMLD BY JURM MICROLAB
CEUAR RADIUS AND ULA '01:1L-,
CITY OF IRIA CITY DP STUDY
SLPT'WtY OF D(ISTING AND FUTURE APPLICATIONS
G P.ERAL
Implementation Date
Justification
Responsible Division
Users
Routine or Periodic
' OUTPUT
Hardcopy
CRT
i
Line Volume
i Generation Frequency
Reference Frequency
Timeliness
INPUT
y Keypunch
User/Real Time
Batch
Annual Volume K.P. Cards
Frequency
SYSTEMS DESIGN & PROGRAMMING
Sophistication Required
Amount Initially
Annual Maintenance
BLDG. CODE INSPECT.&
JMUSi G INVENT` SYSTEM
1978L9
MCost Effic.
2) Replace Manual _
H & I S
H & I S
Routine
Mandatory
Possible
150,000/hr
Monthly
Daily
Weekly/Monthly
Probable
Possible
Probable
8,000
Monthly
Average/high
150 hours
100 hours
-39-
IdICROFILMED BY
I
JORM MICR+LAB
CrDAP PAPIP�, • PfS IdneIFS
FIRE CODE
INSPECTION SYSTEM
1979/81
1)Replace existing manual
2)Increased information
Fire
Fire
Routine
Probable
Optional
40,000
Monthly
Daily
Monthly
Probable
Possible/Optional
Probable
10,000
Monthly
Average
80 hours
30 hours
r4iurWi iLi•ILU BY JORM MICkOLAB 0 CEDAk RAPIDS AND UL,
CITY OF 10 -IAA CITY DP STUDY
S111116Y OF EXISTING NM FUTURE PMPLIGATIONS
-n0-
q;.
7�_•IdICROFiu4Eo By —.
JORM MICR40LA13
CFmAP PAI' D' nFS M1I0II1FS
FIRE CALL
_REPO RTikI_515TEQ1____
GENERAL
Implementation Date1979/81
1� Replace manual
Justification
_2I_ Inc. data maniP__
Responsible Division
Fire
Users
Fire
Routine or Periodic
Routine
OUTPUT
Hardcopy
Probable
CRT
Optional
Line Volume
5,000
Generation Frequency
Monthly
Reference Frequency
Monthly ,—
Timeliness
Monthly --_
INPUT
Keypunch
Probable
User/Real Time
-Not required
Batch
Probable ------- --^---- _-,-
Annual Volume K.P. Cards
3,000—_—__.-..____.. —^--- --
1'requency
Monthly
SYSTEMS DESIGN R PROGRAMMING
Sophistication Required
Low
Amount Initially
20 hours
Annual Maintenance
_10 hours-
-n0-
q;.
7�_•IdICROFiu4Eo By —.
JORM MICR40LA13
CFmAP PAI' D' nFS M1I0II1FS
l
MILIWFILMLU BY JORM MICROLAB LLUAR RAr'IU� AliU UL'.: >lul:iL
CITY OF Ia-1A CITY DP STUDY
SU[TWY OF EXISTING AND FUTURE APPLICATIONS
GENERAL
Implementation Date
Justification
Responsible Division
Users
Routine or Periodic
OUTPUT
Hardcopy
CRT
Line Volume
Generation Frequency
Reference Frequency
Timeliness
INPUT
Keypunch
User/Real Time
Batch
Annual Volume K.P. Cards
Frequency
SYSTEMS DESIGN & PROGRAMMING
Sophistication Required
Amount Initially
Annual Maintenance
FIRE TRAINING
REPORTING SYSTEM
1979 81
Increased efficiency
Fire
Fire
Routine
Probable
Optional
3,000/yr
Monthly
Monthly
Monthly
Probable
Not practical
Probable
2,500 (low density)
Monthly
Low
30
10
-41-
i
141CROFIL14ED BY
DORM MICR+LAB
crimp RAPID,. • 'FS I4ORir5
TRAFFIC SIGN &
SIGNAL INVENTORY
1979/81
Increased information
Traffic Control
Traffic Control
Routine
Probable
Optional
7,500/yr
Monthly
Weekly
Monthly
Probable
Not practical
Probable
2,000
Monthly
Low
30
15
MI'LkUl ILMLU BY JORM MICROLAB
CEDAit kAPIDU) ANU uLL >i�•�L�, .-�,"
CITY OF IU. -A CITY DP STUDY
SHIVY OF EXISTING MID FUTURE ,WLICATIRIS
GENERAL
Implementation Date
Justification
Responsible Division
Users
Routine or Periodic
OUTPUT
Hardcopy
CRT
Line Volume
Generation Frequency
Reference Frequency
Timeliness
INPUT
Keypunch
User/Real Time
Batch
Annual Volume K.P. Cards
Frequency
SYSTEMS DESIGN & PROGRAMMING
Sophistication Required
Amount Initially
Annual Maintenance
LIBRARY
CIRCULATION
_
1981-82
Replace manual
Library
Citizens, Staff
Daily
Possible/Optional
Mandatory
High but on CRT
Daily
Daily
Immediate
Not preferred
Mandatory
Limited
500,000/yr
Daily_
High _
Use packaged programs _
200 hours _ ^
-4?-
iMICROFILM[D BY
JORM MICR+LAB
MAP RAI•In; M0ulrS
LIBRARY
BOOK ORDERING
1981-82
_ Replace manual
Library
Staff
Monthly
Mandatory
Possible/Optional _
3,000-4,000%r
Monthly
Daily _
Monthly
Possible
Probable
Probable
r
3,000-4,000/yr
Monthly
Low
100
hr _
20
hr
I•lll-kUFILMLL) BY JORM NICROLAB
CEUAR k0luS AND uL
CITY OF IWA CITY DP STUDY
SUPTWY OF D(ISTING AND FUTURE APPLICATIONS
GENERAL
Implementation Date
Justification
Responsible Division
Users
Routine or Periodic
OUTPUT
Hardcopy
CRT
Line Volume
Generation Frequency
Reference Frequency
Timeliness
INPUT
Keypunch
User/Real Time
Batch
Annual Volume K.P. Cards
Frequency
SYSTEMS DESIGN & PROGRAMMING
Sophistication Required
Amount Initially
Annual Maintenance
LIBRARY
INVENTORY
1981-82
Replace manual
Library
Staff
Monthly
Mandator
Possible/Optional
1,440,000/yr
Monthly
Daily
Immediate
Possible
Probable
Probable
8,000/yr
Monthly
Low
100 hr.
20 hr.
-43-
7 41CROFILMEB BY
i
JORM MICR+LAE)
Cr pp I? VApl nc . nF5'40111Ft
MAILING
LABELS
1981-83
Increased info.
Library
Citizens, staff
Yearlv
Mandatory
Not required
24,000/yr
Yearly
Yearly
Yearly
Probable
Not feasible
Mandatory
12,000/yr
Yearly
Low
25 hr.
5 hr.
11
I.1IL,<0i iLMku BY JORM MICROLAB
LLUAk RAPIuS AND A
CITY OF 10 -IA CITY DP STUDY
SLP ARY OF aISTING MID FUTURE ,TPLICATIONS
GENERAL
Implementation Date
Justification
Responsible Division
Users
Routine or Periodic
OUTPUT
Hardcopy
CRT
Line Volume
Generation Frequency
Reference Frequency
Timeliness
INPUT
Keypunch
User/Real Time
Batch
Annual Volume K.P. Cards
Frequency
SYSTEMS -21-1111 & PROGRAMMING
Sophistication Required
Amount Initially
Annual Maintenance
LIDRARY_SERIALS _ LIBRARY CATALOG
_1981_82 __._` _
1981-85
Increased Info.--.------.
Increased info.
Library
Library
Citizens,_ Staff
Citizens, staff
Monthly
Monthly
Mandatory
Not required
7,200/yr
Monthly_
Daily
Monthly
Unlikely
Possible/Optional
Probable
7,200/yr
Monthly
_50
lir.___`
_ 10
hr`�-- -- --
-44-
S ^? 141CROFILntn BY
i
JORM MICR+LAB
UMP PAP11)' OIS StOIBCS
Plot required
Probable
2,880,000/yr
Monthly
Daily
Daily
Possible
Possible/Optional
Probable
4,000/yr
Monthly
High
300 hours
100 hours
h1i�kU ILMLD BY JWM FIILROLAB
GENERAL
Implementation Date
Justification
Responsible Division
Users
LEDAk RAPIJ� AND uL:
CITY OF IWA CITY DP STUDY
SU'TNIRY OF EXISTING N@ FUTURE RLICATIONS
Routine or Periodic
OUTPUT
Hardcopy
CRT
Line Volume
Generation Frequency
Reference Frequency
Timeliness
INPUT
Keypunch
User/Real Time
Batch
Annual Volume K.P. Cards
Frequency
SYSTEMS DESIGN & PROGRAMMING
Sophistication Required
Amount Initially
Annual Maintenance
LIBRARY
KEYWORD INDEX
1981-85
Increased inf°.
Library
Citizens, staff
Monthly
Possible/Optional
Possible/Optional
2,880,000/yr
Monthly
Daily
Dail
Not preferred
Possible/Optional
Probable
4,000/yr
Monthly
High
300 hr.
100 hr.
-45-
' � KROFILMIO By
DORM MICR+LAEI
fFO11P PA11111, • PFS MOIHFS
COMPUTER ASSISTED
INSTRUCTION
1987-87
Increased Info.
Library
Citizens staff
Monthly
Not required
Mandatory
No line output
Daily
Dai
Daily
Not preferred
Mandatory
Possible/Optional
2,000/yr
Daily
High
packaged programs
80 hours
MitAUi ILMLU BY JURM MICRULAB CEUAH RAPIDS ANL uL %wa
CITY OF I0 -IA CITY DP SFUDY
SLf l,ARY OF EX I ST I PIG MID FUTURE .MPLI CAT I ONS
GENERAL
Implementation Date
Justification
Responsible Division
Users
Routine or Periodic
OUTPUT
Hardcopy
CRT
Line Volume
Generation Frequency
Reference Frequency
Timeliness
INPUT
Keypunch
User/Real Time
Batch
Annual Volume K.P. Cards
Frequency
SYSTEMS DESIGN & PROGRAMMING
Sophistication Required
Amount Initially
Annual Maintenance
___SURVEY ANALYSIS___
1979/82 _
Various
Pers, Adm P&R CD. All
P e r i od ic ___._
Mandatory
Not required
101000/vr
As_rgguired_
__—.—
As required
As_ re9u1Lred___--__.
Probabl_ _- e__--__�
Not required
Probable
5,000------•�. --
As required
Average
no
15 _---
-n6-
t,.�alcuorlua[D By
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JORM MICR+LAB
rFDAR PN'IDS • prS IonlfiFS
NiLuWIILMLL) BY DORM MICROLAB
,LUAk kAPIUJ AND uL'. Iv:;,L..,
BIBL106RAPIIY
Cerullo, Michael J., "Rating Off -Premises Data Centers",
Administrative Management, May, 1977.
The Computer Boom, Public Management, December 1977
International City Management Association, Washington, D.C.
"Computers in Local Government", Governmental Finance, August, 1977
Municipal Finance Officers Association, Chicago, Illinois.
"Computers in Local Government", Viewpoint, February/March, 1977
IBM Corporation, Atlanta, Georgia.
"Digitized Mapping Pays Off for California", The American City and County,
September, 1977.
"Implementing System Analysis and Computer Applications" Management
Information Service, August, 1969, International City Management
Association, Washington, D.C.
Leavitt, Donald, "Police System Proves Transfers Can Be Made", Computerworld,
October 3, 1977, Boston, MA.
_The Municipal and County Information Systems Directories, 1975
Lexington Books, Lexington, MA.
"Municipal Computers: Growth, Usage, and Management", Urban Data Service
November, 1975, International City Management Association,
Washington, D.C.
Public Policy Research Organization, University of California, Irvine, California
"Administrative Reform, Technology, and Intra -Organizational Power:
Computers and Management Control in Local Government", Dutton, William
and Kenneth L. Kraemer
"Computers and the Frustrated Chief Executive", Danziger, James N.
"Computers as an Innovation in American Local Governments",
Danziger, James and William N. Dutton
"Computers, Local Governments, and the Litany to EDP", Danzinger James N.
"A Consumer's Guide to the Sales Practices of Computer Vendors",
Crabtree, Phillip and Rob Kling
"Cost -Benefit Analysis in Information Systems Development and
Operation," King, John Leslie and Edward L. Schrems
( Id ICROrI LIdCD BY
JORM MICR( LAB
rrDAR PAI'1n" . '1r5 110191S
h11LkUi ILJ4LU BY JORH MICROLAB
CLUAk kAPlu� AILD JLC ll. ,L -
Public Policy Research Organization, University of California, Irvine, California
"Determinants of Support for Computerized Information Systems,"
Dutton, William H. and Kenneth L. Kraemer
"Executive Influence in the Adoption of Computer Applications in
Local Government," Perry, James L. and Kenneth L. Kraemer
"Information Systems, Power, and Executive Control in Local Government",
Kraemer, Kenneth L. and John L. King
"Innovation Attributes, Policy Intervention, and the Diffusion of
Computer Applications among Local Governments" Perry, James L.
and Kenneth L. Kraemer
"Local Government, Information Systems, and Technology Transfer:
Evaluating Some Common Assertions about Transfer of Computer
Applications" Kraemer, Kenneth L.
"Management Utilization of Computers in American Local Governments"
Dutton, William H. and Kenneth L. Kraemer
"The Skill Bureaucracy and Intra -Organizational Control: The
Case of the Data Processing Unit" Danzinger, James N.
"A Survey of EDP Performance Measurement for Local Government",
Matthews, Joseph R.
"Technological Innovation in Local Government: The Case of
Computers", Danziger, James N. and William H. Dutton
MICROFILM By
JORM MICR+LAB
NOAR PAI'Inc . )FS MOINES
NiL,tlWiLMLU BY JORM MICROLAB
• LEDAk kAYIUS AW Ju
TO: City Council J
FROM: City Manager
RE: Smoking in Public Places
Attached for your review are two model ordinances (NIMLO and Shepard) and
the regulations of the Department of Health of Minnesota. After you have
a chance to review this material, the staff will prepare an appropriate
draft for your consideration.
MiuNl iLilLU BY JORM h11CR0LAB
NIMLO MODEL ORDINANCE PROHIBITING
SMOKING IN PUBLIC PLACES
(EDITaa N'ara: S", generally luroe, Siesnctrat. Lsw 575.76 (1957)
on powera'of cities to adopt are preeeation reguhtious.]
An Ordinance Prohibiting Smoking and the Carrying of lighted
Objects in Specified places in the City; Requiting Enforce-
ment by Persons Having Control of Premisai Authorizing
the Fire Inspector to Prohibit Smoking Where Necessary to
Public Safety; and Prescribing Penalties for Violations of Its
Provisions.
BE IT ORDAINED uY Ttlt: Cot:NCa Or THE CITY OF ..........
SEcT10N 8.1901. Definifilim. For the purposes of this ordi-
nance, the following terms, phrases, words, and their derivations
shall have the meaning given herein. When not inconsistent with
the context, words used in the present tense include the future,
words in the plural number include the singular number, and
words in the singular number include the plural number. The
word "shall" is always mandatory and not merely directory.
(1) "City" is the City of .............
(2) "Council" is the Council of the City of ............
(3) "Fire Inspector" is the Fire Inspector, (Fire Marshal,
Chief of the Fire Department or other designated official) of
the City of .............
(4) "Person" is any person, ficin, partnership, association.
corporation, company or organization of any kind.
SECTION 8-1902. Smoking Prohibited in Specified Places. No
person shall smoke or carry a lighted cigar, cigarette, pipe or
match, or use any spark, flame or fire -producing device not spe.
cially authorized for use in such place by the Fire Inspector in
any of the following places:
(1) Retail Storrs. Retail stores designed and arranged to
accommodate more than two hundred (200) persons. or in
which more that twenty-five persons are employed.
(a) Exception for Approved Areas. The prohibition of
(1) above shall not apply to smoking and rest rooms, res.
taurants, executive offices or beauty parlors in retail stores
when specifically approved by the Fire Inspector by writ-
ten order to the person having control of the premises upon
a finding that such use therein is not dangerous to life or
property.
(2) Elevators. Elevators, regardless of capacity, in any
public place.
(3) Reds in Public Lodging Houses. In beds in (a) has-
pitals, (b) hotels, (c) dormitories, (d) nursing homes, and
(e) rooming and lodging houstw.
CLOAK kAF]U5 AIJU UL, •; - ,
NIMLO MODEL OEDINdNCS 8ZBVZCS
(a) Plarardiny Iiequirrd. A printed notice advising the
occupant of the effect of sub -section (3) above shall be
limited in a conspicuous place in every sleeping room of
the buildings enumerated in sub -section (3) shove.
(4) Public Thrairr:, During a performance in public
theaters, motion picture houses, or other auditoria used for
such purposes.
(a) Exception for approved Arras. The prohibition of
(4) above shall not apply to smoking roons and areas and
rest rooms when specitically approved by the Fire Inspector
by written order to the person having control of the prem-
ises upon a finding that such use therein is not dangerous
to life or property.
(b) Exceptiuu for Performers. The prohibition of (4)
above doll not he construed to prohibit smoking be per-
formers upon the stage as part of any theatrical production.
(5) Projection Booths. Any projection booth, enclosure or
other room in a public place in which any motion picture
machine is operated.
(6) Public Cnurtyanrrt. Street ears, tenses, tracklesv trol-
leys, or other public conveyances, except taxicabs and jitneys.
(7) Dance Floors. Dance floor of any cabaret, restaurant.
night-club or other public place offering fneilities for dining
and dancing.
SECTION 8.190:1, liolation by Persons Raring Control, it
shall be unlawful for any person, or his agent, having control
Of any premises or place to knowingly permit a violation of this
Ordinance.
SECTION 8.1:104. Authority of Fire Inspector. The Fire In.
spector shall have the authority to order "SMOKING PRO-
HIBITED BY LAR"' signs erected in any place of public as-
semblage where, in his opinion, smoking, or the carrying of a
lighted cigar, cigarette, pipe or match, or any use of any spark,
flame or fire -producing device not specially authorized for use
in such place would constitute a menace to life or properly.
SECTION 8.1905. Plararding Required. Every person, or his
agent, having control of premises upon which smoking or the
carrying of lighted objects is prohibited by or tinder the author.
ity aC this ordinance, shall conspicuously display upon the
premises it sign rending '•SIIORINO PROHIBITED BY
LAW."
Sr.CT10N 8-1906. 1'1'01060" of Sign. No person shall smoke
in any properly placarded place, nor shall any person remove
ry! I•IICIIOr ILRE0 0y
I
JORM MICR�LAB
erl)All l/AeI!' , 1:C ;MFS
(-.11Lr(0[1LMLD BY JORM MICROLAB
OBDIXAYCE PROHIBIT[ -VG SMOKING IN POBLIC PLACES
any placard required to be erected by or under the authority
of this ordinance.
SECTION 8.107. Throwing 1101 or Burning Substances. No
person shall throw hot or burning substances, or objects such
as cigars, cigarettes, papers, matches and ashes, from windows
and dours un any building, or public place, or from any moving
vehicle.
SECTION 8.1908. flaring Lighted Objects Clone to t'ombustible
Notice. No person shall throw or place but or burning sub•
stances, or objects such as cigars. cigarettes, or the contents of
a burning pipe in, upon, or in close proximity to any public or
private premises, object, or structure, or in any public street or
place, where there is ally material or condition which is com-
bustible, or liable to damage by heat, fire, or explosion.
SECTION 8.1909. 1,cnaltics. See Section 8.1602, NIMLO
Model Ordinance Service.
SECTION 8.1910. Separability. See Section 8.160A, N1311.0
Model Ordinance Service.
SECTION 8.1911. Ordinances Repeated. Sec Section 11-:116.
NIJIIX Model Ordinance Service.
LEUAk RAVIUJ AND Lri.j
.� MICROFILMED 6Y
r
JORM MICR+LA6
crDAR R100 . nF5 MOINrS
Ihilu(Ot ILI.ILJ BY JORM MILROLAB
LLUAA RAP IJ�) A!IJ JG
1140.09a. Smoking prohibitions. Sly""to 7
Section 1. Prohibition.) It shall be unlawful to smoke or
carry lighted tobacco in any form, in any place where smoking
Is prohibited by the provisions of this ordinance. There shall
be ash trays or similar fireproof containers at the entrance to
each such place for disposal of any such lighted tobacco.
Section 2. Prohibited places.) Smoking shall be prohibited
in any elevator, on any escalator, within the premises of any
gasoline service station, or any place prohibited by state law. In
hospitals, nursing homes, schools or other places open to that
public, smoking may be permitted in a special room set aside for
the purpose and equipped with adequate ash trays and ventila-
tion.
Section 3. Other prohibited areas.) It shall be unlawful to
smoke or carry lighted tobacco on any premises where the
owner or persons charged thereof has had signs posted indicat-
ing that smoking is not permitted or allowed on the premises;
providing that smoking maybe permitted on any such premises in
any area or enclosure set aside for that purpose with signs in-
dicating that smoking is permitted in that area.
Section 4. Penalty.) Any person violating any provision of
this ordinance shall be fined not less than five dollars nor more
than twenty-five dollars for each offense.
40.09b. Smoking prohibited in hospi(aie.
Section 1. Prohibition.) It shall be unlawful for any Peraor
smoke or carry any lighted cigarette, cigar or pipe in any pt
in any hospital except in a room or space set aside for amoki
Section 2. Signs.) Signs prohibiting smoking shall be POs
in all halls, corridors and places open to the public In at
hospital with lettere of such size and color as to be Glen
readable.
Section S. Penalty) Any person violating the Provisions
this ordinance shall befined not less than five nor more than f:
hundred dollars.
~' AICR01 ILI410 By
1 JORM MICR(�LAB
onAF' RAFT')'. • "rS ;dOVV
HIL,Wi iL;4Lu by JURM 141CkULA6
LtUAit RAPIu:, Aild UL
SMOKING IN PUBLIC PLACES
144.411 CrrAT10N. Sections 144.411 to 144.417 may be cited ase
MimtesIt.
clean indoor air act.
( 1975 c 211 s 11
144.412 PUBLIC POIJCY. The purpose of sections 144.411 to 144.417 is to pro.
tett the public health, comfort and environment by prohibiting smoking in public
places and at public meetings except in designated smoking areas.
11975 c 211 s 2 1
144.413 DEFINITIONS Subdivision 1. As used in sections 144.411 to 144.416,
the terms defined in this section have the meanings given them.
Subd. 2. "Public place" means any enclosed, indoor area used by the general
public or serving as a place of work, Including, but not limited to, restaurants, retail
stores, offices and other commercial establishments, public conveyances, educational
facilities, hospitals, nursing homes, auditoriums, arenas and meeting rooms, but ex•
eluding private, enclosed offices occupied exclusively by smokers even though such
offices may be visited by nonsmokers.
Subd. 3. "Public meeting" includes all meetings open to the public pursuant to
section 471.705, subdivision 1.
Subd. 4. "Smoking' includes carrying a lighted cigar, cigarette, pipe, or any
other lighted smoking equipment.
11975 c 211 s 3 )
144.414 PROHMMONS. No person shall smoke in a public place or at a pub•
lic meeting except In designated smoking areas. This prohibition does not apply in
cases in which an entire room or hall is used for a private social hmetion and seating
arrangements are under the control of the sponsor of the function and not of the pro-
prietor or person in charge of the place. Furthermore, this prohibition shall not apply
to factories, warehouses and similar places of work not usually frequented by the gen•
eral public, except that the department of labor and industry shall, in consultation
with the state board of health, establish odes to restrict or prohibit smoking in those
places of work where the close proximity of workers or the Inadequacy of ventilation
causes smoke pollution detrimental to the health and comfort of nonsmoking employ.
M.
11975c211a4J
144.415 DESIGNATION OF SMOKING AREAS. Smoking areas may be desig.
nated by proprietors or other persons In charge of public places, except in places in
which smoking is prohibited by the Eire marshal or by other law, ordinance or regula-
tinn.
Where smoking areas are designated, existing physical barriers and ventilation
systems shall be used to minimize the toxic effect of smoke In adjacent nonsmoking
areas. In the case of public places consisting of a single room, the provisions of this
law shall be considered met if one side of the room is reserved and posted as A no.
smoking area. Nb public place other than a bar shall be designated as a smoking area
in its entirety. If a bar is designated as a smoking area In its entirety, this designation
shall he posted conspicuously on all entrances normally used by the public.
11975 c211 s 5 )
144.416 RESPONSIBILITIES OF PROPRIETORS The proprietor or other per.
son in charge of a public place shall make reasonable efforts to prevent smoking in
the public place by
(a) posting appropriate signs;
M arranging seating to provide a smokafree Area;
(c) asking smokers to refrain from smoking upon request of a client or employee
suffering discomfort from the smoke; or
(d) any other means whleh may be appropriate.
1 1975 c 311 s 6 1
141.417 WARD OF IfFALTII, ENFORCEMENT. PENALTIES. Subdivimon I.
Rules and regulations. The slate board of health shall adopt rules and regulations rec.
essary and reasonable to implement the provisions of sections 144,411 to 144.417, ex•
eepl as provided for in section 144.414.
The state board of health may, upon request, waive the provisions of sections
144.411 to 144.417 if it deterndnes there are compelling reasons to do so and a walver
wBI not significantly affect the health and comfort of nonsmokers.
Subd. 2. Penalties. Any person who violates section 144.414 is guilty of a petty
misdemeanor.
Subd. 3. Injunction. The state board of health, a local board of health, or any
affected party may institute an action in any court with jurisdiction to enjoin repeated
violations of section 1M.416.
11975 c211 s 71
t11CWILMED 6Y
i
JORM MICR+LA13
'-FDAP a,^.r;n' . ',Fs !4OPIV
MiG(KW ILMLU By JUR14 141CRULAb
2117
144.40 1 Repealed, 1967 c M2 s 11 )
I,1-1.41 1 Repealed, 1967 c 882 s 11 )
LLUAA RAPiuJ Alli) 01-.
DEPARTMENT OF 1LEALTII 144.416
SMOKING IN PUBIJC PLACES
144.411 CITATION. Sections 144.411 to 144.417 may be cited as the Minnesota
clean indoor air act.
11975 c211 s1)
144.412 PUBLIC POIJCY. The Purpose of sections 144.411 to 144.417 is to pro-
tect the public health, comfort and environment by prohibiting smoking In public
places and at public meetings except In designated smoking areas.
( 1975 c211 s 2 1
144.413 DEFINITIONS Subdivision 1. As used in sections 144.411 to 144.416,
the temts defined in this section have the meanings given them.
Subd. 2. "Public place" means any enclosed, Indoor area used by the general
public or serving as a place of work, including. but not limited to, restaurants, retail
stores, offices and other commercial establishments, public conveyances, educatlonal
facilities, hospitals, nursing homes, auditoriums, arenas and meeting rooms, but ex•
eluding private, enclosed offices occupied exclusively by smokers even though such
offices may be visited by nonsmokers.
Subd. 3. "Public meeting" Includes all meetings open to the public pursuant to
section 471.705, subdivislon 1.
Subd. 4. "Smoking" includes carrying a lighted cigar, cigarette, pipe, many
other lighted smoking equipment.
11975 c 211 s3)
144.414 PROHIBITIONS. No person shall smoke in a public place or at a pub-
lic meeting except in designated smoking areas. This prohibition does not apply in
cases in which an entire room or hall is used for a private social function and sealing
arrangements are under the control of the sponsor of the function and not of the pro-
prietor or person in charge of the place. Furthermore, this prohibition shall not apply
to factories, warehouses and similar places of work not usually frequented by the gen•
eral public, except that the department of labor and industry shall, in consultation
with the state board of health, establish odes to restrict or prohibit smoking in those
places of work where the close proximity of workers or the Inadequacy of ventilation
causes smoke Pollution detrimentnl to the health and comfort of nonsmoking employ.
res.
( )975 c 211 s4)
144.415 DESIGNATION OF SMOKING AREAS. Smoking areas may be desT
natcd by proprietors or other persons In charge of public places, except in places in
which smoking Is prohibited by the fire marshal or by other law, ordinance or regula.
tion.
Where smoking areas are designated, existing physical barriers and ventilation
systerns shall be used to minimize the toxic effect of smoke in adjacent nonsmoking
areas. In the case of public places consisting of a single room, the provisions of this
law shall be considered met if one side of the room is reserved and posted as a no
smoking area. Nb public place other than a bar shall be designated as a smoking area
in its entirety. If a bar Is designated as a smoking area In its entirely, this designation
sh:dl he posted conspicuously on all entrances normally used by the public.
11975c211s51
144:716 RESPONSIBILITIES OF PROPRIETORS The proprietor or other Per.
son in charge of a public place shall make reasonable efforts to prevent smoking in
the public place by
(a) posting appropriate signs;
(b) arranging seating to provide a smoke-free area;
(c) asking smokers to refrain from smoking upon request of a client or employee
suffering discomfort from the smoke; or
I41CR0110410 BY
' JORM MICR�LAB
frim, vv—),. . "'f" F10;11f4
1-iiL,,<llr iLhlLJ by JUkf•I MICkULAti
144.417 DEPARI-51ENT OF HEALTTI
L,LUAR RAFT J3 AiiU vU-
(d) any other means which may be appropriate.
11975 c211 s 61
2148
144:117 I;OMW OF HEALTTL ENFORCE.MEhT, PENALTIES. Subdivision 1.
Rules and reputations The state board of health shall adopt rules and regulations nec.
essary and rea.vunable to implement the provisions of sections 144.411 to 144.417, ex-
cept as provided for in section 144.414.
The state board of health may, upon request, waive the provisions of sections
144.411 to 144.417 if it determines there are compelling reasons to do so and a waiver
will not significantly affect the health and comfort of nonsmokers.
Subd. 2. Penalties. Any person who violates section 144.414 is guilty of a petty
misdemeanor.
Subd. 3. injunctlon. The state board of health, a local board of health, or any
affected party may institute an action in any court with jurisdiction to enjoin repeated
violations of section 144.416.
11975c211s71
TUBERCULOSIS
144.42 PHYSICIANS TO REPORT. Subdivision 1. When any physician has a
person under his treatment for tuberculosis he shall report to the state board of
health, on forms furnished by the board, full particulars as to such person, within
seven days after the date on which the diagnosis Is made.
Subd. 2. If any municipality requires that any physician therein report any Jer-
son under his treatment for tuberculosis to the board of health of the municipality, the
local board shall make a report to the stale board of health, on forms furnished by the
state board, not later than the fifth day of each month showing full particulars of such
reports made during the preceding month.
( 1913 c 434s 1; 1919c 471 sl ) (5781)
144.421 TVBERCULOSIS CONTROL UNIT. The state board of health shall
hereby canny out the duties Imposed under Minnesota Statutes 1963, Section 251.10
which heretofore have been duties of the commissioner of public welfare.
(1971 c961 s25)
144.422 TUBERCULOSIS SUSPECTS. Subdivision 1. Patient de0ned. The
word "patient" as used in subdivisions 1 to 7, means any person suspected of being
afflicted with tuberculosis In the infectious stage.
Subd. 2. Reports of suspects. Any health officer who has information that a pa.
tient does by his conduct or mode of living, endanger the health and well-being of his
family or other persons, may make a report thereof to the cotmty board of the county
in which such patient resides or Is found. The report shall state the name and address
of the patient and a summary of the health officer's Information. If upon the examina-
tion of said report the county board shall have reasonable cause to believe that the
patient is infected with tuberculosis in the Infectious stage and does by his conduct or
mode of living, endanger the health and well-being of his family or other persons it
shall so find, and may by resolution direct that the patient be committed to the tuber.
culosis sanatorium or public hospital designated In the resolution where he shall re-
main until discharged by the superintendent or chief medical officer of the institution.
A copy of said resolution shall be served upon the patient in the manner of service of
a summons in a civil action. If the patient refuses to enter such institution, a copy of
said resolution with such findings and with proof of the service aforesaid, certified to
by the county auditor, shall be filed with the clerk of the district court of the county
in which such proceedings were had, and upon presentation thereof to a judge of said
court, such judge shall order the sheriff or other pens m to apprehend the patient and
deliver him to the superintendent or chief medical officer of the institution designated
in the resolution.
Subd. 3. ifeallh officer party to proceedings; appeals. The health officer making
the report referred to In subdivision 2, and his successor in office, shall he drrmed a
party to all proceedings had in connection therewith. Any party aggrieved by the reso-
lution of the county (ward In committing or refusing to commit the patient, may ap-
peal therefrom to said district court. If an appeal is taken by the health officer, lite no.
^! 141(:1M WILD BY
DORM MIC R4�LAB
MAP PPr!n' . yl<• �g01nF4
M1 LAW ILMLL) BY JORM MICROLAB
CITY OF
CIVIC CENTER 410 E. WASHINGTON ST
February 10, 1978
LLUAk kAH LU5 ALIO L)L
OWA CITY
IO\NA CITY IO\n/A 52240 (319) 354.180D
Mr. Emil Huber
Assistant Regional Administrator
Department of Housing and Urban Development
Federal Office Building
911 Walnut Street
Kansas City, Missouri 64106
Dear Mr. Huber:
The City of Iowa City has recently completed a review of a Housing Policy
Plan prepared in August 1977 by the East Central Iowa Council of Governments
(ECICOG) for the housing element required in a 701 funded areawide compre-
hensive plan. The City of Iowa City, a local jurisdiction within the East
Central area, is directly and adversely affected by the proposals set forth
in the Housing Policy Plan. The following comments specifically enumerate
our major concerns.
1. The ECICOG-determined goals for all of Johnson County are in some instances
lower than the HUD -approved housing assistance goals for Iowa City alone.
While we recognize that areawide comprehensive plans will not function as area -
wide housing opportunity plans without HUD approval, the Housing Policy Plan
will, nevertheless, serve as the basis for A-95 review of all applications for
federal housing programs within the area. Therefore, the areawide plan is
inconsistent with goals for Iowa City and might function to the detriment of
low and moderate income persons in Iowa City.
2. The Plan contains several significant errors in methodology. For instance,
ECICOG estimated that the East Central area had a net commuter export of 365
workers in 1970 when, in fact, the area had a net commuter im ort of 1,904
workers. The data in both cases is taken from the 1970 census. ECICOG counted
commuter transfers between counties within the East Central area in calculating
the numbers expected to reside within the area. Since these commuters are
already living in the area, the Plan estimation is distorted. When the six -
county area is considered as a whole, there are 495 workers traveling to
places outside the area to work and 2,402 workers traveling into the area
from outside the East Central boundaires, providing a net commuter import of
1,904 workers. Similar distortions were found in the methodology for calculating
persons per dwelling unit which affects calculations for future housing needs.
At times, description of methodology was not included; thus, the validity of
some calculations cannot be determined.
3. Many pertinent issues in housing were not discussed or were inadequately
analyzed. The impact on tax revenues generated by various types of housing is
an important factor in the consideration of future development and a community's
33L4
^' III CROF I LMED
i
JORM MICROLAS
fPIIAR PAPIP' • nFS IIOTNI5
BY
N.L%UtILALJ SY JORM MICRULAU
Mr. Emil Huber
February 10, 1978
Page 2
LtJArt RAPIJJ AND UL.
capability to provide adequate services, yet this was not discussed. In addition,
owner housing typically accommodates more people than renter housing, but this
important distinction was not identified in the Plan. Many housing economic
issues were treated inadequately. For instance, the supply of housing in Iowa
City has almost no influence on rental rates. The rental housing market here
is a "demand-side" problem that is not adequately analyzed or explained by
calling it "housing pressure" as the Plan has done. At times concluding state-
ments are made without supporting logic or data; e.g., in the summary of housing
characteristics the Plan states that the foregoing data indicates "a growing
elderly population which is unable to afford adequate dwelling space." There
was no treatment of income, population size, or age of occupants in the previous
data and there appears to be no logical basis for that statement.
4. The Plan is written and organized in a way that prevents easy comprehension
of the Plan by professionals and citizens. This generates much doubt that the
long-term impacts of the Plan will be positive as stated.
5. In the development of the Plan, ECICOG has demonstrated a lack of attention
to input from local public officials and citizens, especially regarding the
identification of housing goals and policies. A schedule for citizen participa-
tion was published in the Plan. However, ECICOG did not hold citizen input
sessions in Johnson County. This violates the intent of Section 600.80 of the
federal regulations governing 701 areawide comprehensive plans.
The Plan represents an incomplete and unacceptable planning effort which may,
in fact, present barriers to Iowa City and other communities in meeting HUD -
approved housing goals. For these reasons, the City of Iowa City requests that
your office give careful consideration to these problems when reviewing all
housing proposals in the City and in evaluating input pursuant to the Inter-
governmental Cooperation Act of 1968 and Oh1B Circular A-95.
In light of the negative impact the Housing Policy Plan, in its present form,
may have on the ability of this City to achieve the goals established in the
Act, we request that efforts be made to have the Housing Policy Plan corrected
at the earliest possible date. The City of Iowa City will be meeting with the
Director of ECICOG at an early date to resolve the foregoing problems.
/Siyours,
e i
City Manager
cc: Mr. Robert Tyson, Director
Office of Planning and Programming
523 East 12th Street
Des Moines, Iowa 50319
City Council
Mr. Emil Brandt, Director
Johnson County Regional Planning Commission
22 1/2 South Dubuque
Iowa City, Iowa 52240
MICRO[ ILMID BY
JORM MICR�LAB
rrpAR rM,jn1 . 9r5 MOVIF
Mr. Jim Elza, Director
East Central Iowa Association
of Regional Planning Commission
332 East Washington
Iowa City, Iowa 52240
NILtWliLMiu By JORM MlCROLAb
ILOAIt kAYlu'j mill) ILS "
City of Iowa City
MEMORANDUM
InIDATE: February 8, 1978
1O; City Council and City Manager 98 C
FROM: Dennis R. Kraft and Susan K. heeet's1 Of
RE: Housing Policy Plan (HPP) prepared by East Central Iowa Council
of Governments (ECICOG)
Several questions were raised at the Council meeting of January 30 about the abo e
mentioned plan and its potential impact upon the City of Iowa City.
Development staff has gathered information on how the HPP was prepared, and on
applicable federal regulations and has also prepared a recommended set of strategies
which will enable the City to effectively deal with this situation.
Background
Last September, ECICOG finished a draft Housing Policy Plan intended as the
edhousing
plan prepared with 701 funding
y HUD
element in an area comprehensive g 1978,
in Kansas City. The Plan has been approved by the Iowa OPP and on January 1,
coen
was sent to Kansas City for approval byTheHUD,
Planleaving
itself5days focontainsrseveraltsectionsby l
jurisdictions (by February 15, 1978).
paralleling HAP's and has therefore
rtunity PlanratIn additioned much futheresion rhasrstatus
been criticismof
as an area -wide Housing pp
ECICOG's methods of gathering input on goals, objectives and needs assessments from
local jurisdictions prior to and it doesaservefter tas thhe e basisnfor A-95of the pevaluat�ion ofile hall
ere are
deficiencies in the Plan, does
housing applications wited hin t e East
pCentral
roduce bArea.
rriersBtoaIowatCitylsncapacityttoconform
mee
to Iowa City's app
housing assistance goals as stated in our HAP.
Chronology
Following is a more detailed description of the events
ans1and ch hHOP'save aand theken ce, the
implications of the Plan, regulations governing 701 p
alternatives available to the City of Iowa City.
According to Jim Elza, Director of ECICOG, funding for preparation of the plan was
granted over a year ago, and local governments had an opportunity to contribute to
the Plan at Technical Committee meetings which Elza held. The City's representative
was Rick Geshwiler who could not attend the one meeting that was held. .Johnson
County was also scheduled to have a "citizen ni put" session he June 9, a Plan
On that
date, Elza met with the JCRPC Executive Board who suggested he refer the Plan to
the City. In September, Mike Kucharzak received one copy of toe Octobehich was
gave
filtered to Julie Vann, then to Sue Sheets. At the beginningsod
verbal comments to Jim Elza about the Plan. ECICOG published the enclor. Elzascthcree
(Figure 1) for input and review in their final Plan. According
were no public hearings held in any of the six counties in the ECICOG planning area
ere not notified
and to the best of our knowledge, local governments wet ECICOG claims rtolng f
have
the ECICOG Board hearing on the finaldrafofcof the PIgnto Mr. Elza, he extended the
had an open -access decision-making process.
period to comment because Councilmember Mary Neuhauser was "furious" that the Council
ot received
had not been contacted about the Plan and that they had ncopies from 3
ECICOG.
^' MICROFILMED BY
DORM MICR�LAB
ff llhi' uqr r:v . in IdOI'IF'l
MiL,i(Ui IL;4LU by JURM MICRULAB
City Council and City Mang—r
February 8, 1978
Page 2
CEUAH 0WS AIIU JL,
Staff comments were elicited in September for a draft copy of the Plan. This copy
did not include the "policy recommendations" section which now appears in the final
copy of the Plan. It would appear that ECICOG has not directly or formally asked
the City for any comments on the final Plan.
Staff Commentary on HPP
1. Adverse comments were received from counties other than Johnson County, however,
this input did not substantially effect the content of the final draft.
2. The plan and its goals were prepared before any contact was initiated with
citizens, professionals, or local officials.
3. There was a general failure to relate housing issues with housing remedies in
the Plan.
4. In their methodology, ECICOG staff state that needs were estimated at a low level
in order to facilitate meeting corresponding goals. This is not considered to
be an appropriate philosophy in any research effort.
5. Many pertinent issues relating to housing were not discussed. Concluding
statements were made without supporting logic or data.
6. Housing goals for all of Johnson County are in some instances lower than those
approved by HUD, Omaha, for Iowa City alone.
7. In many cases,,description of pertinent methodology is missing, thus providing
obstacles to professionals who may want to use the plan, and in some cases
making it impossible to evaluate the Plan.
8. The Plan does not contain any schedule for implementing the goals nor does it
contain a clear description of the roles ECICOG and local jurisdictions will
play in this process.
Relevant 1701' Regulations
ECICOG receives a substantial portion of its funding from the Department of Housing
and Urban Development (HUD) under the provisions of Section 701 of the Housing Act
of 1954, as amended. In order to continue to qualify for receipt of these funds,
it is necessary that specific planning requirements be fulfilled. These include
land use and housing requirements.
The applicable 1701' regulations require that the areawide comprehensive plan
must:
1. Provide for a biennial review of the elements (housing and land use) for
necessary or desirable amendments;
2. Include, as a minimum, a housing element and a land use element;
3. Include a "policy -- planning -- evaluation capacity" which is defined as the
analytical ability to define problems and needs more rationally, set long-term
policy goals and short-term policy objectives for meeting its needs, devise pro-
:41CROFILI-110 By
JORM MICRI LAB
M)AT, n.v, m<.. 'IFS MOIYF;
IQi wtUi ILI'I�u By JURM I.1ICROLAii
City Council and City Mal ,or
February 8, 1978
Page 3
• CLUAit RAf'1L)�) A;4U JL
grams and activities to meet those policy goals and objectives, and evaluate its
progress towards meeting those goals and objectives; and others.
Housing Opportunity Plan (HOP) Requirements
Very recently, HUD Secretary Harris has signed final regulations making area -wide
housing opportunity plans the primary guide for allocating subsidized housing funds
at the local level. These regulations have appeared in the Federal Register and
have become law. The housing programs to be covered by the HOP will include:
Section 8, public housing; Section 235; Section 236, rent supplement; and Section
202 housing. This listing clearly indicates the future impact the HOP will have
on federally subsidized housing in Iowa City.
Some of the specific requirements of the HOP are enumerated below.
The plan shall include:
1. An assessment, based upon the most reliable and generally available uniform
base data, of the housing needs and goals for lower income households on an
area -wide basis. (Lower income to HUD is 80% of median family income). The
data shall be arrayed according to the format of Tables II and III in Housing
Assistance Plans;
2. A procedure for allocating housing assistance among jurisdictions, considering
local HAP's and regional policies, which must explicitly take into account
the present or potential capacity of each jurisdiction to accommodate assisted
housing;
3. Evidence of agreement between C:CICOG and each participating jurisdiction. It
must be approved by at least 500 of the jurisdictions representing 75% of the
area population in order to be approved as a HOP. (Cedar Rapids and Iowa City
together had 50.4% of the area population in 1970.);
4. A HAP for every locality over 25,000 population; and others.
Comparison of the HPP as a HOP
If the HPP were amended to become the HOP for this area, the IIPP needs assessment
would dictate the number of housing allocations in the area and the goals statement
would dictate how all housing assistance contracts would be distributed within the
area. The "evidence of agreement" stipulation gives considerable leverage to a
joint Iowa City and Cedar Rapids effort in directing the content of the HOP.
Summary Analysis of NPP
It is clear from a staff perspective that the housing Policy Plan, in its present
form, has limited usefulness to Iowa City as a planning document and may, in fact,
represent a barrier to fulfillment of locally defined HUD approved housing assistance
goals. In addition, it is apparent that, for whatever reasons, there has been very
little contact initiated by ECICOG regarding the preparation and review of the
Housing Policy Plan, especially where local goals and policies are concerned. Thus,
it seems appropriate for Iowa City to develop strategies to protect its interests
and to ensure cooperative planning efforts.
MICROFILMED By
DORM MICRbLAB
frnAp Vppi NSI°r`.
MCitlfF ILAU BY JORM MICRULAB
City Council and City Mai --^r
February 8, 1978
Page 4
Suggested Strategies for Iowa City
CLUAk kAPIUS AIJU
1. Take action to cause ECICOG to amend the Housing Policy Plan. Since the Plan
has just been approved by OPP, it is assumed we would have to wait for the
biennial review in order to have it amended.
2. Formally meet with Jim Elza to discuss what we feel is an acceptable plan and
devise schedules and tasks for assisting him in this effort and schedules for
review of the HOP.
3. Coordinate our activities with Cedar Rapids and together refuse to agree to a
HOP until appropriate changes are made.
4. Contact the HUD Regional Administrator (in charge of 701 funding) to register
our disagreements with the Housing Policy Plan as it now stands. This may prevent
adoption of the Plan by HUD in Kansas City and it will certainly strengthen our
case at a later date if ECICOG submits the Plan (without changes) as a HOP.
S. If all of the above fail to initiate significant changes in the content of the
Plan, we could ally with JCRPC and Linn County Planning in an effort to withdraw
funding from ECICOG.
Since ECICOG has expressed an interest in preparing a HOP from their Housing Policy
Plan and since a HOP will have a more significant impact upon housing assistance in
Iowa City than a 701 plan might, I would suggest as an immediate strategy, that we
register complaints about the HPP, then begin working with Elza to ensure the
development of an acceptable HOP. If cooperation is not forthcoming, then more
drastic strategies can be implemented.
DRK/SKS/ssw
I4ICROFILI410 OY
JORM MICR�LAB
crDAp uni,in, nf`h10I9C5
Technical
Committee
Juna 1
neceipt of Pre-
liminary Draft
by Comm.
r4(CkUrILi LU BY JORM MICROLAB LEUAk RAPIDS AND JLC ,IU,:L1,
Benton Co.
June 15
Iowa Co.
June 8
Johnson Co.
June D -
Jones Co.
June 12
FU�nn Co.
ne 27
Washington Co.
June 18
Citizen Input
Sessions in Each
County
Figure I
HOUSING ELEMENT REVIEW PROCESS
Preliminary
Draft i Citizen Final Adoption 4
Input Draft Hearing Publication Review
Technical ECIARPC ECfARPC IND VII
Committee
ff
Board Board
June 23
ECIAnPC
Consideration Receipt of Hearing on
of Preliminary RecommendR- Final Draft
Draft k Public tions k Final W/WO Amend.
Input Draft; Refer- Receipt of
ral for Public
Review k Comment
Comment
Source: Housing Policy Plan, page A9
5.. ��--on LMBD BY
i
JORM MICROLAB
rrPAP PRPIM • Df( MMNCS
Adopted Plan Review and
Will Be Die- Approval of
tributed to ECIARPC
All Local Rousing Ele-
Gov't and ment by RUD
Interested VII
Parties
NiLt<W ILMLO BY JORPI 141CROLAB
CLUAR RAPIL)S AND UL's
City of Iowa cif-
- MEMORANDUM
DATE: February 10, 1978
TO: City Council and Resources Conservation commission
FROM: Roger Tinklenberg Iv /
RE: An energy cost-cutting seminar for city and county officials
An energy cost-cutting seminar will be held on Tuesday, February 14, 1978,
from 9:00 A.M. to 4:30 P.M. at the Coralville Recreation Center, 1506
Eighth Street, Coralville.
The agenda includes the following topics:
Budgeting and energy
Energy audit training
Conservation Basics
Motivating energy changes
If you are not able to register on February 10, simply call me at extension
ng
to05 so attend. Therenisnaorm $2 feemof the for foodawhichicanebeumbr of paid at theple door. 9
335
41CRO FIL14L0 BY
JORM MIC R4�LAB
MPAP PAM' . il[S td014FS
Wil.Aur!C'ILu BY JOKM MICkOLAB
,4md your
management
the city/county
man er
CLUAt kAPIuj i,;Ib UL
Agenda includes:
*Energy cost
_ forecast(up)
�e btdmg *Budgeting and energ,Y `r•
superintendent
r,
Energy audit training ; R
� 1��AYl �•v'�t _l .
1 1
°�oi�t�iUcea�eation heater
*Conservation basics
-0Motivating energy, 4°
changes
^W
�eC-r r
D*te: February 14, 1978
r�.'.-` W ��Y.�J_ ,t., is 'f ,•�� ; �,;..... ; a iil
Seminar cogdncted`by-,,•,,, .
William: Potter, P.E: °��`� . CD
X V
a�` Potter and Associates.
,*m
Ames, Iowa r a
14,CimHOLD or
JORM MICR+LAB
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p
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if ,.
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I will attend the February 14 seminar
name
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people.
' 141CRU1 MILD OY
JORM MICR6I-AB
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I will attend the February 14 seminar
name
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' 141CRU1 MILD OY
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Ci
I will attend the February 14 seminar
name
podtlon ^ Igri
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city
R
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'e>�id eo��ee bt
i+
fhp phone
people.
' 141CRU1 MILD OY
JORM MICR6I-AB
�t(w iLrILu BY JORM I.11BOLAb
Return this registration form
by February 10, 1978
to:
Dean Rathje
Iowa Energy Policy Counci V
707 East Locust
Des Moines, Iowa 50319 -
Sponsored 'hy: `tib
.•cd-�tit—r'
My,w� x
• r.
? City of Cos+sbiUe ; • ��
Iowa Association of Regional Councils
Iowa Energy Policy Council
Iowa State Association of Counties
League of Joloyjo�- A( unicipaluies� A`
r A yam-'`.Y•CI?
.. � J'P•..
LLUNt( KAHIJj IA;id L.
� o
O
m^t2i
r�
pr.
A
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Don't fight
C
ity haH
1
M
TE IT!
v a ` ••
5 n• t
e P {.fi Ir7 Lawj r • .Y tYt _ .
•ter � � J h��i � W l -
,, ;., #'Asa energy cost-cutting
...e e• .'
seminar or city
and county officials.
MICRO[ ILId111 BY
' JORM MICR(�LAB
.11110 . ')rr, !.10!'11`.
r,,,ki, :[_,'LU bY JURM !-I[CkULAb
IOWA ENERGY
'o" ST LOCI
DEg�
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)UC.Y COVNCIL
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By
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By
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By
jC)Rm MICROLAB
I
1; a
NILIWI!LMLu BY JORM IIlCkOLAB
CITY OF
CIVIC CENTER 410 E. WASHINGTON ST.
LLUAk kANLu� AYU OL -.
1
OWA CITY
IOWA CITY IOWA 52240 (319) 354.1800
January 26, 1978
TO: The Honorable Minnette Doderer
The Honorable James M. Redmond
The Honorable William J. Hargrave
The Honorable Herbert C. Hinkhouse
The Honorable John E. Patchett
The Honorable Arthur A. Small
The Honorable Linda Svoboda
Johnson County Regional Planning Commission
Mr. Emil Brandt
Mr. Don Schaefer
Mr. Barry Hokanson
Mayor Michael Kattchee (Coralville, Iowa)
Mayor Larry Culver (Hills, Iowa)
Mayor Frank Fraser (Lone Tree, Iowa)
Mayor David J. Roberts (North Liberty, Iowa)
Mayor Donald Saxton (Oxford, Iowa)
Mayor Robert Ruth (Shueyville, Iowa)
Mayor Harry Kral (Solon, Iowa)
Mayor Ronald Saddoris (Swisher, Iowa)
Mayor Roger Formanek (Tiffin, Iowa)
Mayor James Stehbens (University Heights, Iowa)
Coralville City Council
University Heights City Council
WHAT: Breakfast Buffet with State Legislators
WHEN: Saturday, February 18,1978, 8:00 to 9:30 A.M.
WHERE: Highlander Inn
Iowa City, Iowa
WHY: To discuss State legislation which affects us locally. This will
provide an opportunity for local elected officials to communicate
our concerns about proposed legislation to our State representatives
Please submit your comments relating to the subjects you wish to
discuss to Linda Schreiber, Civic Center, 410 East Washington, Iowa
City, Iowa 52240, prior to February 3. These topics will be dis-
tributed to the participants prior to the meeting so that everyone
will be better prepared for the discussion.
Breakfast will be served buffet style. Cost is $3.50.
R.S.V.P. to Linda Schreiber (319 354-1800, extension 203) by
Feb ary 3, 1978.
Robert A. Vevera
Mayor
MImmnuac0 By
JORM MIC R+LAB
7N)MI P"! ), . ')FS'401NFS
334
NaI '<IL iLii,U UV JUkM MICRULA6 • LLOAt< k/iriJ, Xlu'—
city of Iowa cit
MEMORAN
DATE: February 2, 197/�8 ��~
TO: Neal Merlin, City Manager 1I'
FROM: Michael E. Kucharzak, Director, (lousing F,, Inspection Services
RE: National NAHRO Meeting in Washington, D.C., January 24th. F, 25th.
The activities began with a meeting of our sub -committee on rehab workshops,
publications, and public relations. This particular committee has five members
of which I am one and has a good representation of smaller cities. The goals
and objectives for this year are to hold a series of workshops, preferably at
the State level to deal with the rehab process at a very technical level. Our
audience is anticipated to be the rehab technicians who do the day to day pro-
cessing necessary in the Federal program. Special emphasis was made by our
committee to the chairman that this should not be a seminar for directors or
administrators rather a nuts and bolts type of a session in how to do the rehab
activities.
We then met with the full committee on the 25th. and had various topics for
discussion. Among the topics discussed were the use of private funds in financing
rehabilitation, a program to certify specialists in rehab programs to assure more
Professionalism within the rehab effort, a discussion about a proposed model
rehabilitation code designed to bridge the gap between minimum housing standards
and the higher demands of new construction codes such as the Uniform Building
Code, innovative projects and programs, and a discussion about the future of 312
and a presentation on a variety of housing and rehabilitation program options
involving such programs as Section 8, Section 312 loans and 202 financing.
An item of special interest to Iowa City was a discussion on the Section 312 loan
program that we are in the process of initiating. The reports indicate that at
the present time the money is in very short supply and applications are standing
on various area office desks of HUD waiting for reallocation of dollars. At the
time of the meeting the Secretary for HUD still had an allocation of approximately
60 million to 80 million dollars (exact amount not clear to me) on her desk awaiting
her signature and distribution to the area offices. A strong appeal was made by
NAMO officials requesting municipalities, mayors, city managers and others to write
letters to their congressional representatives asking for additional support to
the Section 312 program and specifically support for an additional 40 million dollars
in 312 for this fiscal year. The request for additional money is predicated on the
fact that next fiscal year's allocation is 120 million dollars and that it is
necessary to have the additional 40 million this year to bring our funding level in
line with next year's fiscal and to meet the anticipated demand for cases from now
to the end of June 30.
In addition, we are anticipating a new handbook for Section 312. The committee was
told that those people working on the handbook have made attempts to streamline the
program and simplify it for local administration. The handbook won't be out for
about another six months however, our committee will receive a draft in about 30
days and will be asked to comment on it. I look to this as a rather unique oppor-
tunity for us to reflect our needs as a smaller community.
A presentation was made by a Mr. G. H. Wang from Chicago about his elderly housing
program. Mr. Wang was asking for some federal consideration and modification
337
1111Cm0(ILILD BY
JORM MICROLA6
,I )AV P !^. 'II' '101'1((
hii�AUI ILfILU BY JOHN MICROLAii
LLOAtt MPIU�) Ailu
Memo to: Neal Berlin -From: Michael E. Kucharzak F NAHRO Meeting page 2
of Federal regulations to enable communities to support elderly residents within
their own homes. In essence the program would be one of supplemental income and
would be a matter of lending Federal dollars to individual elderly property olmcrs
to provide the necessary money to maintain a minimum support level. The money
then could be utilized to pay taxes, utility bills and perform necessary repairs
on the structure. This concept is one we had discussed some time ago in Iowa City
and we called it split equity and I have written to Mr. Wing asking for some
materials for discussion at our local level.
Many other things were chatted about and discussed and put into recommendation
form to the full committee of NAHRO and to IUD. I will be receiving additional
minutes and other support material from a variety of communities which I will share
with you upon receipt.
The conference was rather helpful to me as a professional and gave us a rather
unique opportunity to appeal to the National Committee of NAHRO for special
attention and consideration to the needs of smaller camnunities. The National
committeeship like many of the programs in existence today are heavily weighted
The chairman of our committee cones from Chicago
towards larger cities. f , the
assistant from New York City and we have heavy representation from the larger cities
such as New Orleans, San Francisco, Minneapolis, etc. I made a request from the
floor that when workshops, publications, training sessions and legislation are
being considered that NAHRO and HUD must give an ever increasing sense of awareness
and consideration to the smaller communities who make up a rather large number of
the communities presently receiving FICDA monies. I also reminded the committee that
with the new formulas for federal funding, cities under s0,00o, if they're going to
do anything at all in the areas of property rehabilitation or other housing programs,
are going to need the new Federal money in the form of Section 312 loans and funds
other than HCDA in order to accomplish our local program goals. It was evident by
some of the discussion and comments that precious little thought if any has been
given to the small city problems. I am confident now after attending my first
National Iowa Cit
owa
indirectly by our cpresence thatathee
e time and dollarsdspent lwill beor ewell te of l
worth the
effort.
I
:dl CROI ILMED By
JORM MICROLAB
rr pqF Dn rl �. ifS >in!!i(S
utUriLi'1cU BY JORM h11CkOLAB
'� � ' Y a.Y y l� y O? r �j•� Fa r?'�'
DATE: February 8, 1918
TO: Neal Berlin and City Council
FROM: Richard J. Plastino, Director of Public Works
RE: Water plant sludges \I
In one of the reports related to the new sewer plant, it was stated that
the new sewer plant would probably also treat alum sludges coming from
the City's drinking water treatment plant. The combined sludge would then
be ultimately disposed of on farmland or more likely in a sanitary landfill.
The City Council requested that alternatives be investigated since it is
conceivable that the alum sludges from the drinking water treatment plant
may make the total combined sludge from the sewer plant unsuitable for
farmland application.
The City's consultant has continued looking into this problem and has
presented the City with an interim report. The conclusions of the report
are stated on pages 8 and 9 of the attached report. In summary, the report
says that combining of the drinking water plant sludges and the wastewater
sludge still looks most likely. The combined sludge will be stabilized
with lime and dewatered. Application should be made to farmland to see
the effect upon farmland but the primary point of discharge should be
considered to be a sanitary landfill.
There are other alternatives to look into and the Consultant will do this
as the design process moves forward. The "state of the art" of sludge
disposal is rapidly changing and the "best" solution continues to be
elusive. We will instruct the Consultant to continue working on this
particular matter and we will continue to inform Council of our progress.
cc: Gene
I41CROFILI111) BY
DORM MICR61-A9
fFOAV +APIn
333
ht w(Ui ILi4Lu BY JUHM MICkOLAb
z N11
_ -
VEENSTRA & KIMM
Mr. Eugene A. Dietz
City Engineer
City of Iowa City
Civic Center
410 East Washington Street
Iowa City, Iowa 52240
Dear Mr. Dietz:
P111 -Soo
Q�
January 13, 1978
Solids Handling
Sewage Treatment Plant
This is in response to your questions regarding the disposal of solids at the
new sewage treatment plant. Since then, vie have searched for recent literature
regarding disposal of alum sludge and sewage sludge treated with lime. We
have also received additional information from several sources, as follows:
1. Correspondence with the Environmental Research Laboratory of the
Environmental Protection Agency in Cincinnati, Ohio, regarding the
deposition of alum on agricultural land.
2. Data from Iowa State University Extension Service regarding the
disposal of high pH sludge on agricultural land.
3. A prepublication copy of a report on the State -Of -The -Art of water
treatment plant sludge disposal by the AIJWA Sludge Disposal
Committee.
4. Information from Michigan State University on studies being conducted
to recover alum from alum sludge.
G. Kenneth Dotson, Research Soil Scientist with EPA, corresponded as follows:
"From limited experience and from results of the Canadian study in
progress, I believe that, under good management, Al wastewater sludges can
be used at nitrogen fertilization rates on cropland without adverse
effects from the aluminum. Good soil management should include maintenance
of soil pH near neutral. I would not assume that water treatment sludges
would be satisfactory for use on cropland because they are much lower in
organic matter and crop nutrients than wastewater sludges. Other than
MICROrILnrD BY
1 JORM MICR6LA9
CrOA° MOINFS
Ptlu<UI iL;dtu by JORM MICROLAb
LLUAtf k4 iuo ANU JL. ,
Mr. Eugene A. Dietz -2- January 13, 1978
English experiences cited by Dean, I know of no data to confirm or
refute my opinion that aluminum -laden water treatment sludges at high
rates would be detrimental to cropland and at low rates would provide
essentially no benefit to soils or crops."
The following is a quote of the statement by Dean referred to in Dotson's
correspondence:
"Aluminum hydroxide is very difficult to dewater, and disposal of aluminum
hydroxide sludges presents a difficult problem. Surface spreading
on land is not desirable because even small quantities of aluminum
hydroxide clog the soil, making it unfit for agriculture. Organic -rich
sludges cannot be converted to aluminate because humic acids will
dissolve. One successful, though expensive, method is to freeze the sludge
(Doe, Benn, et al., 1965), which removes the water and yields an alumina
that filters as easily as sand. Aluminum hydroxide with adsorbed
phosphates apparently is not dissolved in anaerobic digesters, according
to recent studies by Barth and Ettinger (1967). Incineration of the sludge
should produce insoluble aluminum phosphates in the ash."
Hone of the people we talked to could state the maximum concentration of
hydroxide that can be put on land without creating problems. There is no
known literature that quotes maximum or optimum concentrations. It does
appear, however, that application of a mixture of alum and sewage sludge to
farmland may not be harmful and some benefit will be derived from the nitrogen
and phosphorus content of the sewage sludge.
The method of sludge stabilization used at the new sewage treatment plant
will also have a bearing on its suitability for land disposal. Computations
furnished you previously indicate that lime treatment of the combined water
and sewage sludges for stabilization purposes is the most cost-effective
process. The pH of the combined sludge after lime treatment would be 12.0.
The Iowa State University Extension Service offered the following relative
to applying high pH sludge to farmland:
"In order to address your question regarding how much lime treated sludge
can be applied to agricultural land, a discussion of soils and crop
production would be in order. Long -tem field experiments for corn,
soybean, and legume production show that liming the soil to pH 6.9
gives near -maximum productivity. The pli of the plow layer of most soils
in the Iowa City area will range between 5.5 and 7.4 depending on the soil
type and management history. However, some exceptions to this range
may occur. Over liming, that is, adjusting the soil pll above 7.2 or
7.3 can cause problems in deficiency of essential micronutrients and
phosphorus. Our recommendation would be that you apply the lime treated
sludge at a rate to achieve a pll of the soil plow layer of 6.9."
I41CROII1_1410 BY
JORM MICR6L A13
frnAC VA ^` 'if
NiUIWI101LO BY JURM MICRULAB
Fy9
Mr. Eugene A. Dietz
I.tOAid kAi'i,):, ANO OL
-3-
6-11
January 13, 1978
Considering the preceding information, it can be concluded that lime treatment
of the combined sludges is not a bar to putting it on agricultural land.
Below are excerpts from the AWVIA State -Of -The -Art report that indicates other
possible approaches to the water and sewage solids handling problems:
"Several methods have been proposed for the recovery of coagulants.
Aluminum and iron recovery can be accomplished by the addition of ion
salts. In the process, sludge from settling basins and filter backwashings
is typically collected in an equalization tank and subsequently thickened
by gravity and the supernatant returned to the water intake. Acid is
then added at a concentration determined by the amount of alum in the
sludge and the desired recovery. In general, aluminum recovery in excess
of 80 percent can be expected at pH near 2.5. The dissolved aluminum
is then separated from the residual solids by a gravity separator and
returned to the flash mix while the residual sludge is disposed by
landfilling following pH adjustment.
The acidic alum recovery process presents a potentially serious problem
in that it is vulnerable. to the concentration of certain impurities
in the recirculated recovered alum. If this concentration occurs, it
will cause a degradation of plant filtered water. The potential
impurities include the following:
1. Impurities capable of being reconverted to soluble form in the
acidulation process such as iron, manganese, chromium, other
metals and a wide variety of organic materials.
2. Impurities from the sulfuric acid.
Until recently, the acidification of alum sludge was considered beneficial
prior to pressure filtration at many water treatment plants in Japan.
There are 15 existing plants in Japan, five in the Tokyo area, utilizing
an acid alum recovery process ahead of pressure filtration. All of these
plants were built between 1965 and 1972. Recent concern over the possible
recycling and accumulation of heavy metals has halted the use of this
process at new sludge treatment installations since 1972.
An alternative method of alum recovery is currently under investigation
at Michigan State University under the support of the AWWA Research
Foundation. Basically, this method would use organic solvents for the
extraction of high purity aluminum from sludge.
Possible advantages of this process include:
1. A high percent of contaminant free aluminum can be recovered.
R ' MICROF ILMEO BY
i
JORM MICR(�LAB
M)AD VAf"')' • ')F', t!nPV
MioWiILMLU BY JORM MICRULAB
ILUAt kAi'1J1 AiIU JL.
Mr. Eugene A. Dietz -4- January 13, 1978
2. The economics of the process would make this method economical
for both large and small plants.
3. The process is easy to operate."
The following is an excerpt from the AWHA report:
"Polymers may be used either as a total or partial replacement of metal
ion coagulants in order to reduce the sludge volume. This substitution
is particularly useful for relatively clean and soft surface waters in
which the major sludge component is aluminum hydroxide. The ratio of
alum to polymer requirements for several waters has been found to be in
the range of 50 to 1, resulting in a sludge production ratio of aluminum
hydroxide to polymer of 7 to 1. Alum sludge, particularly sludge
produced from relatively clean surface waters, is among the most difficult
to dewater and usually contains a large quantity of bound water. A
recently completed study has shown that the dewatering rate of sludge
may not be greatly improved by substituting polymers for metal ion
coagulants, but the amount of bound water is reduced appreciably. Overall,
significant volume reduction in sludge quantities can be achieved when
using polymers if the precipitated coagulant is a major sludge component.
Polymer selection is usually limited to cationic polymers because dosage
control for these materials is not as critical as for the anionics or
nonionics. Although the selection of the required polymer dosage can
be made using the jar test, mixing requirements cannot. Stump has shown
that most of the polymers require a mixing energy input well in excess
of that provided by a jar test apparatus and also greater than that which
is found in many treatment facilities. The higher molecular weight
polymers may require a lower concentration to achieve optimal dosage.
However, the carry-over floc can create excessive head losses on the
filter. For this reason, Stump suggests polymer molecular weights in
the range of 50,000 to 100,000 be used."
The use of polymers in lieu of alum is a possibility. Their use should only
be undertaken after considerable pilot studies of Iowa River water under
different conditions. It is possible that a manufacturer of polymers would
want to undertake such studies.
We have discussed on-site dewatering. The following is another excerpt from
the same AWWA report:
"Recently the use of the filter press has become a popular method of
dewatering treatment plant sludges in Japan. It has been found that the
i
MICROMMCn BY
JORM MICR6LA6
Mi�,Wl ILMLu by JON14 M1CROLAb
Mr. Eugene A. Dietz
(.LUAk kAPIJj A;J0 OL
-5-
January 13, 1978
moisture content in the sludge cake can be further reduced with the
use of filter press. The subsequent reduction in sludge volume is an
important benefit in Japan because of the scarcity of land for ultimate
disposal and the reluctance of farmers and developers to utilize the
sludge."
Until recently, the Japanese had been using vacuum filters to dewater sludges.
Note also that ultimate disposal of sludge on farmland is becoming a problem.
Again, quoting from the AWWA report:
The present day pressure filter, equipped with recessed chamber plates,
was first introduced to the water treatment industry in the United States
in the middle sixties. The inherent capability of producing filter cake
at a relatively high solids concentration and filtrate of exceptionally
high quality in terms of suspended solids as well as the flexibility to
adapt to changing oeprating conditions justified consideration of the
pressure filter for the dewatering of alum sludges.
Extensive pilot filtratign operation resulted in encouraging results and
led to the design and construction of full scale plants. By the end of
1976, five plants were in operation and at least four more plants in
various stages of construction. The performance of the pilot filtration
runs have been exceeded in practically all existing full scale operations.
Sludge Conditioning. As in practically all other waste sludges, alum
sludges likewise must be "conditioned" to lower the resistance to
filtration to a point where pressure filtration becomes economical.
The addition of lime has been found to be very effective and is the sludge
conditioning agent in the full scale plants now in operation. Lime is
added to the sludge as a slurry at a 7; percent solution. However, during
pilot filtration runs, it has been shown that "mechanical" conditioning
agents, such as fly ash, can be equally effective and enhance the
filtration characteristics of the sludge. The choice of conditioning
agents is strictly an economical consideration and should be investigated
for each individual application.
Unlike other sludges where conditioning agents are added as a percentage
to dry suspended solids, the lime addition to alum sludge is added until
the pH of the slurry is raised to a point of around 11. It has been
found that at this point the alum sludge is satisfactorily conditioned."
` ;arr.aonLrltn BY
' JORM MICR¢LA9
r"AP PAt!')' . 'lr4 %101`II �
N
MiLAW iLl4L,) by JORM 141CROLAB
Mr. Eugene A. Dietz
1.2
ULUAR RAPIL)� AND
Ore!
January 13, 1978
Pressure filters are the choice for dewatering the combined sludges at the
new sewage treatment plant and with the liL,0 stabilization treatment it does
not appear that conditioning chemicals would be needed.
The summary and conclusions from the AWWA State -Of -The -Art report are quoted
as follows:
"SUMMARY AND CONCLUSIONS - The treatment of water treatment plant wastes
presently includes a step -wise process involving volume reduction by one
of several dewatering processes followed by ultimate disposal.
Minimization of waste handling costs can be realized either through waste
volume reduction or by improving the dewatering and handling properties
of other residue. In addition, if a useful by-product can be obtained
from the residual material, some of the handling costs can be recovered.
Present dewatering methods used in the treatment of water treatment plant
sludges include non-mechanical and mechanical methods. lion -mechanical
dewatering techniques are generally more suitable for smaller water
treatment plants and include such gravity methods as lagoon thickening
and sand bed drying. Prior conditioning of the sludge through either
physical or chemical methods has proven to be beneficial in enhancing the
dewatering characteristics of the sludge.
In recent years, various mechanical dewatering systems have been tested
on all types of water treatment plant sludges. Centrifugation, vacuum
filtration, and pressure filtration have been the most widely applicable
and accepted methods of mechanical dewatering to date. Of these three
methods, pressure filtration has been utilized most frequently on a full
plant scale basis in the dewatering of alum sludges at large water
treatment plants.
In each of these pressure filtration systems, the water treatment plant
alum sludge is usually gravity thickened to about 2-6 percent solids
(by weight) and then dewatered mechanically to a range of 40 to 50 percent
solids. As with the use of non-mechanical dewatering techniques,
conditioning of the sludge is generally required prior to mechanical
dewatering in order to enhance the dewatering properties of the sludge.
One of the most difficult aspects of sludge handling at water treatment
plants has been the ultimate disposal of the solids. One solution, although
not always permitted, is the disposal into a sanitary sewerage system.
The alternative to this method is landfilling, presently the most c
used disposal method of water treatment plant sludges. ommonly
141CROUIL14Cn BY
DORM MICR+LA9
"PAP "11!1, nfS IMINI
wi�,WriLI•ILU BY JURM MICRULAB
LLUAk RAV10� AMU OL'� .
Mr. Eugene A. Dietz -7-
17
January 13, 1978
Following dewatering, most water treatment plant sludges are being disposed
in either a municipal waste landfill or in a separate landfill. The
landfilling operations should be controlled with adequate provisions to
guard against pollution of surface water from runoff contamination or of
groundwaters from the leachate. The operation of landfills which accept
water (treated) plant sludges varies and is regulated by individual
state laws.
Research and Development Needs - The 1972 Committee Report concerning water
treatment plant sludge disposal indicated the need for research and
development in the following four basic areas:
1. The quality and quantity of wastes produced by water treatment
plants.
2. The minimization of these wastes.
3. The treatment of these wastes, including the recovery of chemicals
from the waste products.
4. Ultimate disposal of the wastes.
A review of the present State -Of -The -Art indicates that basic data that
would enable rapid advancement in the technology of treating water
treatment plant sludges are not yet readily available.
Since the 1912 Committee Report, only limited research and development
has been directed toward the first three areas outlined above. Much of
the research that has been done has been as part of separate studies
concerning sludge disposal at many inwater treatment plants throughout
the United States, Europe and Japan. There still exists a need to
standardize and consolidate the work which has already been done so that
this information can be made readily available to everyone concerned
about the handling of water treatment plant sludges.
It appears that more research is needed in the following major areas:
1. Minimization of sludge volumes.
2. Resource recovery.
3. Ultimate waste disposal.
The increasing costs of sludge treatment and ultimate disposal indicate
the need to reduce the volume of sludge which must be treated and disposed,
5.. '..I MICROIILMED RY -
I
JORM MIGR6LAB
frngp oar!m wt •anlvfS
ulUi-iLMLu by JURM f41CRULAb
Mr. Eugene A. Dietz
IN
4�
January 13, 1913
thus reducing the costs. In view of the present awareness of conserving
natural resources, further research is needed on not only the recovery
of alum but also the recovery of other resources such as lime, magnesium,
and iron from water treatment plants sludges. Successful recovery
techniques can save utilities a high proportion of total cost of water
production.
As previously indicated, the most difficult aspect of sludge handling is
the ultimate disposal of the solids themselves. Much research is needed
in the area of ultinate disposal, especially in view of the possible zero
discharge requirement by 1983. In fact, the zero discharge requirement
should be reviewed and evaluated as to its practicality with respect to
effects of recycling on treated water and of the increasing costs of
treatment.
The present disposal of dewatered sludge cake in a landfill results in
runoff to surface waters and leachate entering groundwater resources.
The characteristics of the runoff and leachate from landfills accepting
dewatered sludge cake must be studied to determine the potential
contaminating effects on.surface waters and groundwaters.
Additionally, various landfilling methods, such as admixing sludge cake
with municipal solid wastes, should be studied. The use of dewatered
sludge cake admixed with sand or other soil may be suitable material for
daily cover at a sanitary landfill."
The previously -presented material leads the writer to believe as follows:
1. Land disposal of combined water and sewage plant solids is a
possibility.
2. Alum recovery from the water plant sludge can be practiced but is not
indicated for technical reasons.
3. Polymers may be used in lieu of alum at the water plant but should
only be done after careful testing.
4. Filter pressing is the preferred method of solids dewatering.
5. Lime stabilization of the combined sludges is most cost-effective
and will provide the necessary conditioning of the sludge for
dewatering.
6. Ultimate disposal of the dewatered combined sludge cake can be to
agricultural land or to sanitary landfill. The primary point of
disposal should be to sanitary landfill:
i
441CROr ILMR) 0Y
JORM MICRc LAB
(.FI)AR VAS"^' . qac FinpjrS
FtiutOi ILMLO BY JORM MICROLAB
60d�1
Mr. Eugene A. Dietz
• GEDAR RAPID,) AND JL .w.: L. , .....
-9-
January 13, 1978
7. Irregardless of the point of ultimate disposal of the combined sludge,
it will be necessary to stabilize and dewater it.
8. The combined sludge stabilization and dewatering equipment will need
to be designed as part of the new sewage treatment plant.
9. A decision regarding the ultimate disposal of the combined sludge is
not required at the present time.
10. The Council should be asked for concurrence in discharging the water
plant sludge to the sanitary sewer system, line stabilization of the
combined sludges and filter pressing as a dewatering method.
11. The Council should authorize additional study of land disposal of the
combined water and sewage sludges.
The problems related to sludge handling and disposal are complex. It is
believed that we should discuss these problems in greater detail following your
review of the material in this letter.
Yours very truly,
VEENSTRA 8 KIWI
M. L. Thornton
MLT:jk
11634
s _7 411CROFILMED BY
' JORM MICR+LAB
MAP Rnrl^`. • DfS MOINI5
MiI,iWrILi•1LU BY JORM I.1ICRULAB
• LLUAtt RAPIw ;dk) JL-
City
u
City of Iowa Cif
MEMORANDUM
DATE: February 10, 1978
TO: Neal Berlin and City Council
FROM: Eugene A. Dietz, City Engineer d
RE: Corridor Sewer Project, Pavement Replacement
This information is being submitted to advise you of some engineering
decisions that are being contemplated relative to the pavement restoration
for the Corridor Sewer Project. In particular, the location of the new
sewer in Madison Street between Prentiss and the City Water Treatment Plant
will require complete reconstruction of the pavement. This of course is
not objectionable since the pavement is in such a poor state of repair at
present. However, there does exist four pavement widths in this section of
Madison Street which vary from 25 feet to 49 feet wide (see attached sketch).
It was our intent to have Veenstra and Kinin design the new pavement as shown
on the attached sketch which would essentially limit the pavement reconstruction
to two widths, i.e., 31 feet and 45 feet.
The following tabulations•show the existing and proposed widths along Madison
Street with the reasoning for change:
Section Existing Proposed Reason
1. Prentiss -Court 31 31 Adequate and provides
continuity south of Prentiss.
2.
Court -Burlington
31
45
Will provide for anticipated
traffic from Pentacrest Garden
Apt. and Cambus turning
movements.
3.
Burlington -Washington
41
45
Provides 11' lanes rather than
10' lanes and continuity.
4.
Washington -Jefferson
49
45
11' lanes are adequate.
5.
Jefferson -Market
41
45
Provides 11' lanes.
6.
Market -Bloomington
41
31
Two lanes are adequate.
7.
Bloomington -Davenport
25
31
Will provide for truck
deliveries to water plant.
In summary, although there will be some surface changes in streamlining of the
pavement on Madison Street, with the exception of a one block segment, Madison
Street will be designed to carry the same traffic volumes; but at the current
design standards. In order to expedite summer construction, it is necessary to
complete the plans for submittal to EPA and DEQ as soon as possible. We will
proceed with this submittal unless Council advises differently.
33 9
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IN
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MILIW; ILMLiJ BY JURM MICROLAB
LLDAR k0 luS AND uc ;U::L.,
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POl��
MEMORANDUM
,J
IOWA CITY PUBLIC LIBRARY
TO: City Council
FROM: Library Roard
R E : FY1979 Budget
DATE: February F, 1978
This memo outlin=_s how the proposed additional $30,000 would be used.
REQUEST
Personnel $ 22,125
1/4 Senior Librarian
1/4 Librarian II
1 1/2 Library Clerks
Commodities 300
Services 8 Charges 2,700
Capitol Outlay (materials) 4,875
000
The professional librarians hours would be used to make two present part-
time librarians full-time. This 20 hours would provide 9 hours for Sunday
and Thursday and II hours for support work'- selection, classification,
program planning - some of it formerly done while on duty at a public
service desk when public use was less heavy.
The full-time library clerk would be added to the Circulation Department.
This would allow double staffing on Sundays (now necessary because of rate
of use), triple staffing on Saturdays, provide at least two people at
check-out desk at all other times the library is open except evenings and
still provide enough off desk hours to prepare overdue notices, reserves
and all other departmental business.
The half-time library clerk would be assigned to the office during mid-day
'o rel lcve t�,�, office secretary. This person would serve as receptionist,
answer ohone (calls up 7.4% in the last 6 months), and allow the secretary
to provic= .c itional support to all department heads. The department
heads have no ,.Aicated support staff and they have been diverted more and
more to public service work to meet demands of increased use.
The 54,075 I.'^Acl bring the materials budget back to the current yeaO'salevel.
53,000 would allow a modest increase in utilities, Supplies, etc.
cover. da,,four evening wee'r..
31140
Y ^1
MICROFILMED By
' JORM MICR+LA9
rrnAp PANT . DFF'10lllES
M lutWi ILHLU BY JORM MICkOLAB
RA' I ^! d4 L:
LLUArf kAYIU�) AND uL, 4-:.L
It is the Board's position that the current level of library service
cannot be maintained without additional staff. Adding staff is not
an expansion of service, but anecessity if the present level of ser-
vice is to be maintained in the face of expanded use of the library.
FY1978(estimate
1974 from Ist 6 months) % increase
Adult Circulation 235,263 293,769 24.8%
Information Requests 16,501 26,200 70.8%
Permanent Staff (F.?.c.) 21.25 23.0 8.2%
In the same way that it takes nore bookcovers, c:._kets and labels if more
books are purchased, it also takes more staff to answer questions if more
are being asked, rlore staff M check-oui and reshelve materials if more
are being borrowed.
Faced with increased use that Outpaces increases in staff and other resources,
the Board has two choices:
I. Maintain the same quality of service whenever the library
is open and reduce the number of hours.
2. Maintain the number of hours the library is open, but
reduce the quality of the service offered.
In either case, the level of service is reduced.
The Board has chosen the first alternative because Iowa Citians demand
quality as well as quantity service and because It is very confusing to
users and counter-productive to attempts to keep them informed about services
available, if on some days they can schedule films, get questions answered
by phone, or use the meeting rooms& on the other days they can't.
Quality Ilbrary service involves being able to deliver the following services
whenever the library Is open:
1. Information service (assist students with homework and answer phone
and In-Ilbrary questions from general public.)
2. Reader's advisory service (recommend books and other materials to
meet special needs.)
3. Films, equipment and meeting room. booking service.
4. Assisi usurs wi' card catalog and cf rinterials in the building.
5. Retricval of ma'•_rials from non-public '.r •z as.
6. Re-sh•alvinn of r. ?urned materlals :,,nd m -f rials used in the library.
7. Assist _:rce in .r• of equipment in literary (microfilm readers, projectors,
vidic- n'avcr' 'ocopler) and s2rvi[e 711c1`1 when required (replace paper,
bulbs,
S. As. icl .tr., r.._.-. '. _•-niiure, rocs arr:r=-L..r,t�.
MICROFILMED BY
I
JORM MICR+LAO
CrnAl: Pn l'1'�` nit F10 i!IFS
MiLkUi 101L.0 BY JORM 1.11CRULAB
LLUAR kAYLJ, AtIU oL
C. . Che:';,-, u t ma ter i E;.
10. Receivx returned r.;;..i i;!s, ;,._..;• accE•pt fines.
II. Reoisier new user_, interpret and explain library policies and pro-
cedures, adjust patron complaints.
12. Answer phone, giving general information about library hours and
services and route information requests to Information Librarians,
13. Provide clean building, monitor for security and be available if heating,
plumbing problems develop.
Some of these services can be provided by temporary staff if properly trained
and If there is a core of permanent staff members available to supervise
and to perform the rn;re rachnical and professional tasks.
None of these services can ce provided if there is not a cen:lreieni of
support staff workirg 8-5 '.tonday - Friday to schedule, plan, cminister,
train, supervise, evaluate, order, select, process, re -shelve, type, repair,
inspect, organize, catalog, classify, file, etc. As use of the library increases,
time needed to serve the public tends to draw away from time spent on essen-
tial support work unless replaced with additional staff.
This library has one of the highest workload factors (circulation divided by
F.T.E. staff) of any library in the country. It already depends heavily on
work/study, CETA and temporary help. (There are 400 hours a week of temporary
help in 21 part-time and 2 full-time positions.) One alternative was to
increase the supervisory staff in order to better utilize this temporary,
low-cost help which requires abnormal amounts of time to select, train and
supervise. The Council rejected this choice.
The other alternative is to begin to reduce reliance on temporary staff by
expanding.the permanent staff who thru longer tenure, greater commitment,
higher level of skills and experience will be more efficient and effective.
Reduction in time spent selecting, training and supervising could well off-
set the higher salary costs.
The latter is our second but completely acceptable choice and is reflected
in the revised budget request.
If the Council,however, does not feel it can approve the expansion of the
library staff, then we respectfully request only enough additional dollars
over the manager's recommendation to keep the materials budget at the
current level of spending and we will continue at the current level of
staffing but with reduced hours of service.
.-a MICRUEMIED 6Y
JORM MICRQLAB
frog Mnfirs
1.111,INf 1Li,1LJ BY JURM MICRULAB
CEDAR kAP1U� APIU AL I'I .IL.,
RECEIVED FE8 8 1978
rrr�rfijr��rcf o c/Frc�oa�r,i�ra�r,
PLANNING AND RESEARCH DIVISION
800 LINCOLN WAY AMES IOWA 50010 515 296 1661
February 3, 1978
REF. NO. Arterial Highway 518
Johnson -Washington Co's.
Mr. Robert A. Vevera, Mayor
City of Iowa City
410 East Washington Street
Iowa City, Iowa 52240
Dear Mr. Vevera:
Your letter of January 30, 1978, concerning Arterial Highway 518 in
Johnson County has been received. It is our understanding that the
City Council's position on this project remains as was stated in a
letter to me from Mary Neuhauser, former Mayor of Iowa City, dated
January 30, 1976.
The Iowa Department of Transportation is willing to continue dis-
cussions with Iowa City in hopes that a satisfactory agreement can
be reached concerning this project.
Very truly yours,
ARobertL. Humphrey
Project Planning Engineer
RLH/GAF/jah
cc: Ian MacGillivray
Director, Planning and Research
Iowa DOT
George Calvert
Deputy Director -Development
Iowa DOT
Robert C. Henely
District #6 Engineer
Iowa DOT
COMMISSIONERS
AIAIbM IIIC;AER IIAIIIIAIIAMJ1JN DONALOR OARONER WILLIAM MIGRATH ROBERT RIGLEN
e'- Of, Or, Mrnmn C.Rn 11.110. MH141. New H.T".4
� ialceonuaeo or
JORM MICR+LAe1
ffllAR P.Arl nc PLS t -0O I'IrS
L STANLEY SCHOELERMAN
ALLAN MOMS
SDenb,
nulrupuo
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1.1 i GjWr 1LMt_U 8y JURM MICROL.AB
The University of low
Iowa City. Iowa 52242
Womon's Resource and Action Center
130 N. Madison Street
(319) 353-6265
Dear Council Members:
LLUAR kAN1Li AHL) OL
February 10, 1978
I am writing in regards to funding for the Rape Victim Advocacy program.
I left the January 26, 1978 Council Meeting believing that the Council had
voted to allocate at least $6,080.62 to the RVA program, but upon reading the
minutes of that same meeting discover that the funding was left at $5,300.00.
1611
I want to take this opportunity to give you a full explanation of how we
arrived at this asking of $6,080.62 from the City of Iowa City to cover one-
half the salary and personnel expenses for the full-time Coordinator of the
program. This figure was arrived at by taking the previous year's salary of
$10,350.00, and then adding 17 1/2 percent of this figure to reflect mandatory
benefits of contract employees of The University of Iowa. The 17 1/2 percent
includes the employee's contribution towards FICA, workers compensation,
unemployment insurance, disability, retirement, life insurance, and major
medical coverage. Last year because this 17 1/2 percent was deducted from the
employee's salary, we ended up with a deficit salary account, a cut-back to
one-half time for two months, and a subsequent "lay off" for one month at the
end of the fiscal year. Actual salary received in 1976-77 was approximately
$8,539.00. With both Johnson County and Iowa City contributing equally, the
community is guaranteed the continuous service of a professional Coordinator
of the Rape Victim Advocacy program.
I ask that you please contact the City Manager so that the $5,300.00 figure
can be revised upwards to $6,080.62 in order to reflect your continued support
of this program at the level necessary to serve the needs of this community
BLB:pz
Sincerely,
# -�
Barbara L. C•.ttly c� son J
Chair, Advisory Board
r..i 141CROI 11.1410 9y
' JORM MICROLA6
(r'pAR U.1I'1�'• 7, 610PiSS
352
^� IdILROFILMEO BY
JORM MICR+LAB
fFMR PAPIOS - �FS MOVIES
M
mIL(0iILMLU BY DORM MICROLAB CLUAk RAPluS AND JL
UMAN RELATIONS DEPARTMENT
MONTHLY REPORT
DECEMBER 1977
PLACEMENT ACTIVITIES
Persons Hired:
1- Bus Driver
2- Animal Control Officers
Persons Terminated:
1- Treatment Plant Operator I
1- Bus Driver
Promotions or Transfers:
i
1- Maintenance Worker I to Bus
Driver
i
Temporary Employees Hired:
5- Mayor's Youth
1- Sr. Clerk/Typist
1- Crossing Guard
1- Maintenance Worker I
2- Library Aids
10- Recreational Helpers
2- Maintenance Worker I (CETA)
3- Call-in Clerical Help
Terminated Temporary Employees:
2- Library Aids
1- Maintenance Worker I
3- Call-in Clerical Help
1- Laborer
Public Works/Transit
Police/Animal Control
Public Works/Water
Public Works/Transit
Public Works/Transit
Community Development
Police
Public Works/Gov't. Buildings
Library
Parks & Rec./Recreation
Parks & Rec./Recreation
Various Depts.
Library
Public Works/Transit
Various Dept.
Parks & Rec./Parks
nlCROFILMEO BY
JORM MICR4�LA9
ffOAl+ P�PIPC P(S VIOIO6
3yx1
91� WF!LMLU BY JORM MICROLAb
DFDf nM N P I
LrDAk RAP lu- ANU UL L„
1. Provide open, fair, practical personnel processes in the area
of recruitment, placement, transfers and promotions.
a. Implement goals for affirmative action in Public Works
Department. (July 1978)
Continuing process. One female employee promoted
to higher level maintenance worker position.
b. Implement Civil Service Commission goals for FY78. (on going)
Police Officer examinations will be given January
13, 1978.
c. Prepare for the City Council approval personnel rules and
regulations to reflect current practices. (July 1978)
Up -dating personnel rules and regulations is still
in progress.
d. Revise procedures for hiring and compensating temporary
employees. (January 1978)
AFSCME discussion continues.
e. Complete salary survey for administrative employees. (July
1977) _
Completed.
CIVIL RIGHTS SPECIALIST STAFF REPORT
December 10, 1977 to January 18, 1978
Committee Meetings
1. Ordinance Implementation. Only Braverman attended the brochure
revision meeting. Zukrowski gave the textual materials to Marilyn
Levin for a proposed layout and logo. Zukrowski also asked M.
Levin to draft a layout for the Commission's newsletter's title.
2. Outreach/Advocacy. Madison, McComas and Zukrowski discussed
possible public service announcements. All agreed a variety of
formats and diversity of information would be ideal. Zukrowski
was to draft several spots.
Complaints
1. Strategy meeting with the Conciliation Team in case HE/R, 4-6-7705
was held to prepare the Commissioners for meeting with the
respondent. Zukrowski did not participate in the Conciliation
meeting but introduced the parties and made the requested modifications
in the agreement. Zukrowski sent a letter to the respondents
informing them how the monetary damages were calculated.
rncaonuaeo By
' JORM MICR+LAB
CrDAP • Xf MOINFS
t9iu<Ur ILi'h.0 DY JORM MICkOLAB
LLUAk RAVIJb AiJU i�L :�•
2 was cterminated with anAdvisedvthatathe commissrtthe iiunder
which
she
commission would be able
to assist her because of the circumstances of the complaint and
some questionable complainant behavior. Advised to pursue complaint
with the State or EEOC.
3. Completed investigation of a complaint of discrimination against
the City. Reviewed the report with the City Manager.
4. Interviewed Respondent in case #E/D, 11-16-7711.
Informal Complaints
Employment
2 -Sex: one female alleges she was forced to quit. She did not
attend the Christmas party and left work. A male similarly
situated
tosnot file aired under complaint.the same Advisedcofcinformals Did
resolution.
One male questioned whether he was discriminated against
because he was working part-time rather than full-time
as was hired. Advised that the employer has a legitimate
right to staff the work force according to need.
1- Disability: Aggrieved individual could not file a complaint
based on termination 3y-4 years ago. However, if
hescouldifileowithsthejected State.because of Respondenttdisability,
outside
my ,jurisdiction.
The aggrieved individual was epileptic, not
taking medication and applying for a position
that included carrying a pistol.
2. Housing
1- National Origin: to these Caller tclaimed
immigrantslandlady
because ofrefusing
bado rent
previous experience with immigrants of this
national origin. Did not want to file complaint.
1- Basis unknown: RPeferrendingtion
indicationiofd sister.
discrimination.
3. Public Accommodation
1- Race: Complaint that pending license revocation for Fieldhouse
was racially motivated. Discussed with with Harvey Miller
and wrote memo to City Manager.
MICRO[ ILMEB BY
JORM MICR#LAB
i
M;Ltoji!L14Lu BY JORM 141CROLAb
ILUAk kAPIu7 Al1U uta
Call For Information
d i
on
ring
1 non-discriminationeonMthe ebasis s Reg iofesexual epreference ifor ra
Reprter for the anarticle.
2. Male caller wanted to know the bases prohibiting discrimination in
housing.
3. A local attorney wanted information regarding the ordinance, the
Commissions powers and copies of the local and state ordinances.
ng
4 Male caller Referredure for itoilegaldaidcontesting
for
information on his legal rights.
Other
1. Employee Assistance Program. Scheduled an open house for City
amstatementofor ethe hCity yManager implementing ithe EAP. Met nar leader. pred
with
employees who had concerns regarding the EAP.
2. Prepared two copies of the newsletter.
3. Conducted a termination interview.
4. Participated in employment interviews.
5. Prepared registration materials.
6. Prepared, with Morgans assistance, a compliance report for HUD.
7. Prepared for the City Manager a statement regarding contract
compliance responsibilities for non-discrimination.
8. Reviewed three City employee's performance evaluations.
9. Attended Council's review of department's budget.
10. Met with Doolin, Launz and Dickens, directors of civil rights
agencies in Cedar Rapids, Dubuque and Davenport, to discuss
items of concern to each commission. Determined that the first
priority is to ascertain legislative action of interest to
civil rights.
r .+
! MICROFILMID BY
JORM MICR+LAB
MPAR RAN Ip . 9rS !-IO 'IF`,
11k,;W1 IU4w BY JORM MICkOLAb
LLUAi< RAPIUS NIIU
J
COLLECTIVE BARGAINING
3. Improve collective bargaining relationships with certified
bargaining units while maintaining cost levels. (On going)
a. Strengthen management rights clause and flexibility of
management while minimizing costs in the FY79 budget cycle
negotiations. (August 1977 through March 1978)
Active negotiations were held with each of the
three City unions. See the attached schedule
for meeting dates and times.
b. To administer contract commitments so as to maximize union
stability throughout the year. (On going)
POLICE: Arbitration award received January 3, 1978.
The City refused to pay overtime to an officer who
was to testify in a trial between private parties
for damages arising from a car accident he investigated.
The arbitrator ruled that the City was correct in
denying the payment.
AFSCME: An arbitrator ward was received in the June
28 hearing from the equipment division. Eight
equipment employees were suspended for 5 days for refusing
to provide tools as required by their employment. The
arbitrator reduced the suspension to one day.
Any new grievances processed through Personnel.
c. To strengthen data systems for future negotiations. (On going)
New attendance sheets were placed in operation which
adequately code use of time by employees to computerize
attendance data for collective bargaining. This is a
major step forward for computerization. Most other
steps are the responsibility of the Finance Department
data processing program.
d. To decrease the amount of non—productive paid time, e.g.,
holidays, vacation, sick leave through contract negotiations.
(March 1978)
Discussed with Unions as part of negotiations.
e. Firm up temporary disability policy through negotiations.
(March 1978)
Discussed with Unions.
Id I CROEI LMEB BY
JORM MIC RbL A B
FI"RN+ MV11`
MICf10PILMID 6Y
1
JORM MICR¢LAB
MAP PAP!!)" • ars MOI'Irs
CONTRACT EXPIRES
DEADLINE FOR NOTICE
TO REOPEN
NOTICE TO REOPEN
RECEIVED
RESPONSE
GROUND RULES/
IMPASSE AGREEMENT
NILIWU !Li4LU 8Y JORM MICROLAB • LLUAR RAFIu� AIW uL.:
FY 79 NEGOTIATIONS CRITICAL EVENTS
AFSCME
POLICE
FIRE
(225)
(36)
(45)
6-30-77
6-30-77
6-30-77
8-30-77
9-15-77
8-15-77
8-29-77
9-1-77
8-12-77
8-30-77
SIGNED 10-6-77
10-26-77
i
MEETINGS REGARDING
GROUND RULES •9-13-77
9-29-77
10-6-77
10-17-77
UNION DEMANDS
RECEIVED 10-6-77
CITY PROPOSALS DELIVERED 10-6-77
FIRST NEGOTIATING
SESSION 10-6-77
SUBSEQUENT SESSIONS 10-17-77
10-26-77
10-31-77
11-9-77
11-22-77
12-14-77
12-19-77
1-4-78
9-2-77
none
9-9-77
9-21-77
9-27-77
10-3-77
10-6-77
10-27-77
10-3-77
10-6-77
10-11-77
10-18-77
10-24-77
11-7-77
11-14-77
11-22-77
12-2-77
12-29-77 tent. agreement
reached
141CROFILME0 0Y
JORM MICR+LA[3
MMI' VAD!nc . !TS 140!NrS
8-15-77
Verbal Agmt. 10-17-77
10-6-77
10-17-77
10-17-77
10-17-77
10-17-77
10-21-77
10-26-77
11-9-77
11-14-77
11-16-77
11-22-77
11-29-77
12-1-77
12-5-77
12-7-77
12-11-77 tent. agreement
reached
r•11LRU1ILMEU BY JURM MICRULAB LEDAR RAPIUb AND uL
1-3-78 language discussed
CITY TEAM MEETINGS 10=10-77 For AFSMCE 12-19-77
For all 3 unions 10-17-77 12=14=77
10-24-77
10-31-77
11-17-77 For Police 11-30-77
11-23-77 12=15-77
11-30-77
AFSCME POLICE FIRE
COUNCIL BRIEFINGS 8-22-77
STATUTORY IMPASSEE
DATE 11-15-77
IMPASSE REQUEST TO
P.E.R. BOARD
i MEDIATOR CONTACTED
FIRST MEETING WITH
MEDIATOR
SUBSEQUENT MEETINGS
11-18-77
8-22-77
11-15-77
11-15-77
By Union
12-12-77
i
MICROFILMED BY
JORM MICR#LAB
rMAR PANn' • IFt MOINFS
8-22-77
11-15-77
11-23-77
By Union
12-7-77
f•li Li<Ui ILi-I�u by JURM MICRULAB
CLUAR kAi'IU� AlIU iA
parks & recreation MEMO
department
to: Dennis Showalter from: Bob Howell, Park Superintendent
re: January Monthly Report date • February 1, 1978
I. Work Projects (park areas)
A. Snow removal and sanding operations performed on 13 separate days
during the month.
B. Continued with repair and painting of picnic tables.
C. Sandblasted graffiti from the Mercer pool building.
D. Constructed eight (8) new hockey boxes for the Recreation Division.
E. Made several signs for the Cemetery Division.
F. Replaced several broken window panes in the City Park restroom.
G. Performed regular maintenance of vehicles and equipment.
H. Hickory Hill nature guides for the winter and spring seasons have
been written and are in the process of being printed.
I. Maintained ice skating rinks.
II. Work Projects (other areas)
A. Repaired damaged bench on Washington Street - 16 hours.
B. Miscellaneous small projects at the Civic Center - 20 hours.
C. Partition and door at the Davis Building - 16 hours.
D. Concrete base and wood enclosure for generator in the Police and
Fire Departments - 70 hours.
E. Repair, projects at the Recreation Center - 150 hours.
F. Urban Renewal - 30 hours.
G. Downtown cleanup - 8 hours.
III. Administration, Miscellaneous
A. Parks and Recreation Commission meeting - January 4.
B. Snow removal meeting - Parks, Cemetery, and Streets Divisions -
January 6.
C. Budget meeting with City Council - January 11.
D. Parks and Recreation Commission meeting - January 11.
E. Meeting with Director and Staff regarding Plaza plans - January 12.
F. C.I.P. Budget Review - January 16.
G. In-service training session - Little Wheels, Ltd. - January 17.
H. Insect clinic (session I) - DeWit, Iowa - January 18.
I. Employee meeting - Recreation Center - January 27.
/ef
3115
�T MICRO[ WIED By
JORM MICR¢LAB
froAR VLI i,r: . 11F �, '-0OIIICS
f1lu <Ur iL'lLu by JORM MICROLAB
parks & recreation
department
LLLAt< W'iuS nkL .,L- '�� • I'- . - -
MEMO
to: Dennis Showalter, Director from: Billie Hauber, Superi ndent of
Cemetery -Forestry n.
re: January Monthly Report dat a •January 30, 1978 I❑
This month's report terminates with the 27th of January; the three remaining
iinyChicagoeamonth ttendingll be a meetingrted fromiJanuaryary. The 31 throughuFebruaryd2. will be
I. Operational
A. Interments
1.
Ashes (weekday non-resident fee)
1
1
@
@
$50
$145
$
145
50
2.
Saturday interments
0
$
0
3.
Non-resident weekday
2
@
$125
$
250
4.
Regular weekday adult
0
$
0
5.
Regular weekday child
B. Lot
Sales
1.
Non-resident
2
2
@
@
$110
$250
$
$
220
500
2.
Resident
TOTAL INCOME
$1165
0
C. Lots re -purchased 0 $
TOTAL PAID OUT $ 0
I1. Maintenance
A. Forestry (inside Cemetery) - 0 hours.
B. Forestry (outside Cemetery) - 4.5 hours.
C. Cemetery general grounds maintenance) - 16.5 hours.
D. Cemetery general shop & office maintenance) - 10 hours.
E. Preventative maintenance - 128.5 - wintertime vehicle and equipment
overhaul 95% completed.
F. Lot locations and related records - 18.5 hours.
G. Outside snow removal - 46 hours.
H. Funeral time (regular) - 45 hours.
TOTAL HOURS = 269
III. Budgeted Items and Special Projects
A. Budgeted Items
1. New Cemetery signs (painting) - 39.75 hours.
2. Saturday funerals (actual hours) P h hours.
3. Complete stock parts inventory
4. Build welder's bench - 5 hours.
5. Minor building remodeling, painting, etc. - 88.25 hours.
3y.5�
1, -
MICROSLa1Cn BY
DORM MICROLAE3
1111 ,kUF iLMLU BY JURM MICRULAB
Cemetery -Forestry Division
January Monthly Report
Page 2
IV
N
VI
CLUAk kAPiuS Ailb
B. Special Projects
1. Temporary repair of gate at Center Street - 2.5 hours.
2. Department meeting with City Manager - 6 hours.
3. Removal of snow from park ponds - 1.5 hours.
TOTAL HOURS = 151
Contracts and Specifications
A. Forestry
1. Contract 78-8710#3 - Noel and Larimer - progressing normally.
2. Contract 78-8710#4 - specifications ready.
3. Suggested amendment to Forestry Ordinance presented to Planning.
4. Two small emergency removal contracts let to Noel and Larimer.
B. Weed Ordinance - rough draft prepared.
C. Cemetery
1. Cemetery water lines - specifications started.
2. Cemetery flat roof - contract completed, project inspected by
Engineering Division.
3. Request for Cemetery Resolutions sent to Legal.
Special Projects for Superintendent
A. Plaza landscape design meeting and assistance with specification
revision.
B. Budgets to Council.
C. Parks and Recreation Commission meeting.
D. Re-initiate regular weekly Cemetery staff meetings.
E. Complaints resolved during January: Forestry connected - 4; Weeds - 2;
outstanding - 2.
F. Two genealogy requests - 7 hours.
Efficiency Report (crew's time only)
A. Regular duties - 269 hours.
B. Special duties - 151 hours.
C. Rest periods - 28 hours.
TOTAL HOURS = 448
/ef
12-1/3% of crew's actual working time spent outside the Cemetery.
nlceonu10 av
JORM MICR4�LAB
rrl)Ap Pnr!n . "I, 110PIFS
MiutUr iLAi.0 BY JORM MICRULAB
parks & recreation M 1� 1�/l 0
department
to: Dennis Showalter from: Bob Lee, Superintendent of
Recreation
re: January Monthly Report date: February 2, 1978
I. Administration and Maintenance
A. Debra Wyjack, custodian, transferred to the Civic Center for more
desirable hours.
B. Susan Norman was hired to replace Debra and to begin work on February 6.
C. The Superintendent met with Ginny Alexander of Mark IV regarding
recreation programs for the future.
D. The Superintendent and Marilyn Levin participated in a panel discussion
at the Public Library on the Senior Citizens' Center. The program was
sponsored by the Council on Aging for the gathering and dissemination
of information regarding the proposed building renovation.
E. Marilyn Levin spoke at the Women's Center on January 15.
F. Two University of Iowa recreation interns, Lynda Olson and Jeff Ottoviano,
began work on January 16.
G. The elevator shaft work is progressing with the storm sewer in the
process of being re-routed.
H. The showers and restrooms for the handicapped are being worked on.
The old walls have been torn out and the sanitary sewer stubbed in.
A temporary wall has been installed in the entrance to the women's
locker room.
I. The Park Division patched the plaster and painted the walls in the
raquetball court.
J. This has been a busy month in the office with the resumption of winter
activities and the public registration for many of these programs.
K. Marilyn Levin judged an art show for Parents with Partners on January 8.
II. Physical and Aquatics Programs
A. Adult swimming classes started with 15 in the afternoon and 18 at night.
B. Seven raquetball classes were started for adults with four in each class.
We are now offering three classes on Sunday mornings which are all full.
C. We have filled four classes of kindergym.
D. Women's fitness is the most popular class with 90 people registered for
Tuesday and Thursday morning activities.
E. We are registering people for several other swimming classes to begin
in March and an aquamaids program to begin February 4.
F. Many school gyms are now open for physical activities on Saturdays and
Sundays.
G. The gyms at Lemme, Longfellow, Mann, and Wood are open one evening a
week. The gym at Roosevelt opened on Monday evenings has been closed
due to non-use.
H. A six team high school boys' basketball league will begin play on
February 1.
I. All adult basketball and volleyball leagues are functioning according
to schedule.
J. A New Games play session at West High School on Sunday afternoon,
January 22, attracted about 50 people but no families as such, mostly
children.
itis
Vn CR01l LMED BY
JORM MICRmLAEI
rs[JA v9nim o�ti 110!Ilfc
Mi w(:I ILIALA) BY JORM MICROLAB
Recreation Division
January Monthly Report
Page 2
LCUAk kAPiOJ Af1U .r .-..
III. Special Populations Programs
A. A special family night scheduled for January 27 was cancelled due to
lack of registration.
B. Regular activities resumed in the following programs: New Games play
for children, wrestling for boys, bowling for teens and adults, music
for children and teens, and swimming instruction for all ages.
IV. Cultural and Social Programs
A. Organized recreational classes began in ceramics, drawing, painting,
photography, advanced fiber, belly dance, and super -8 film making.
B. The class in family photography was cancelled due to lack of registration.
This was the only class cancelled.
C. The Saturday afternoon program called "Horizons" for children will begin
on February 4 and continue through March 11.
D. Tuesday afternoon drop-in crafts were resumed.
E. A valentine workshop is scheduled for February 3. This is of special
interest to group leaders and is also open to the general public.
F. A model show of model airplains, cars, trains, and ships is scheduled
for Sunday afternoon, February 5.
G. A snow sculpture contest has been planned for the next good weekend
with fresh snow.
H. The Milwaukee Repertory Theatre Company performed for the senior citizens
on January 25. Fifty people attended.
1. The Troupe, children's drama group, resumed activities.
J. ASERP programs at 11 schools and Mark IV began at the end of the month
and will continue for 6 weeks. Activities offered include Macrame,
Gymnastics I and II, Exploring the Arts, Basketball, Model Airplanes,
Physical Activities, Astronomy, and an Art Workshop. In all, some 20
different classes will be held.
~I 141CROFIL11CO BY
I
JORM MICR6LA6
rrpAu VA rl m. aP5 MV NFS
MILRUFiLMLL) BY JORM I.IICROLAB LEUAR RAP IuS ANN �E., '�. � ••
110NTNLY REPORT
FIRE DEPARTMENT
JANUARY 1978
9urina the month of January the department responded to a
total of 39 emergencies. There were several potentially
serious fires, one of which occurred at a sorority, resulting
in injury to one of the members. The fire incident, at the
sorority, was followed up by a fire inspection and an evening
fire drill and fire safety talk.
Inspections of churches, city buildings and S.U.I. Hospital
were completed during the month. .411 City owned fire
extinguishers were inspected during the past month by the
department.
Battalion Chief pobert Parrott spent his last day with the
department January 31, completing over 37 years before retiring.
nur thanks for services well performed during the years, as
well as best wishes for the future.
Sys
4 �.I ...
MICROFILMED BY
JORM MICR+LAB
rf DAP P.API^° • PIS ?101111$
N,�,tWr ILiILU by JORM M1UkULAb I.LUAI( Mrro., I+NU ���.. '- •
MONTHLY REPORT -'
FIRE DEPARTHENT
HONTH OF ,lanuar 1074
FIRE DEPARTMENT ACTIVITIES THIS MONTH THIS YEAR TO DATE LAST YEAR TO DATE
FIRE ALARILS
13
13
19
RL
n
5
6 -
MISTAKES
2
2
I gil
_
ALAE FTC?`
750
750 6 M
r1no
TOTAL E+IEPAENCIES
3f)
D
A2
I'1SPFfT WIS
146
146
6.9
1;
LTA
00
0
TW
17
17 1
r)
RLE -VF -f 1 I
2
2
_
6
CES—
0
_
LIPLATNTF—
n n
n
LICK 362
11
1R 13
13
3
]27
FIRST AID INSTRUCTION (CPR)
4
2
0
S
15
2
_
0
AF SCI LS
2
AT
0
S E L
a-
7
I'ITURIES TO FIREFIG(TERS
0
A71Z�?I -,I
7
1
1
MIT 7
1 n
n
CLA^..SIFIWIK A
NO Tills
THIS
OF FTRF AIARIIC LOSS THIS MONTH VALUATION LOSS TIIIS YEAR LOSS LAST YEAR
WE OF EQUIPMENT
OFI S
0
0
HOSE
n
:-'UF-fri-r7..
109
300 Igo
I gil
rr VF— 'I—I
750
750 6 M
r1no
T, OF nr S E,
425
425 375
175
75
75 36
_
36
P 450
00
0
17
17 1
1
Fi
6 6
_
6
W -76 -j—
0
_
MCK 561
n n
n
LICK 362
11
1R 13
13
3
2
2 --
UZ`Y-fib
7
2
b
0
RIT
a-
I
ICROfIL�
JORM MI
npM vnnn<
1.1;CRO0 ILMEU BY JORM MICROLAB
To: Robert P. Keating
Subject: 'lonthly Report
Date: February 3, 1778
CEDAk RAP1U5 AND AL :au;:+L�
The following is a report of the activities of the Fire Marshal's Office
for the month of January 1078.
Special Inspections - 51
The officers and fire fighters inspected all chuches in the area
this month. Also all churches were sent letters pertaining to
the proper use of candles, as stated in the Uniform Fire Code.
The Fire Marshal also completed three days of inspecting the
University of Iowa Hospital Complex. This 1s done annually for
their accreditation.
The City buildings have nearly been completed with the inspection
program.
University of Iowa Hospital Complete Complex
7
City Buildings
I;
Multi -Wellings
Fraternity louses
3
Sorority Houses
I
Plans for Fire Escapes
2
Inspect Completed Fire Escapes
2
!lay Care Centers
3
Sprinkler Plans
2
flew Construction Plans
3
7emodeled Businesses
I
Apartments
p
Johnson County Youth Shelters
q
Fireplace Inspection
I
Nursing Nome (Oaknoll) (Beverly Manor)
2
Follow-up Inspections - 4
These were special inspections that Fire Department Officers
requested the Fire "arshal to enforce.
TICRerILnED By
JORM MICR+LAB
MAR Ppr,ip", . nFS MINIS
IIICROFILI4FU OY
I
JORM MICR+LA9
[FOAII Rnrint.. nrt 1•IOIIIFS
MIL, UrILMLtj BY JORM MILRULAB
• (.'LUA,i RAPILJ3 AHO JLC 'ice. �
TRAINING REr—'TS - gATE JANARY 19711
Shift #1 Number of (lours 360 Number of Drills 74
Shift #2 Number of (lours 315 NumFe'rof Drills 64
Shift #3 Number of (lours 230 Number of Drills 47
TOTAL NUMBER OF HOURS Q05 TOTAL NUMBER OF DRILLS 1115
EQUIPMENT AT DRILLS
4" close Truck #351 11 Truck 9367 2
3" hose Truck #354 6 Truck #369
2> " (lose 150 Truck #360 0
1;" Nose 600 Truck #362 1.1
Ft. of Booster 475 Truck #363 9
Ft. of Ladders 36 Truck #364 2
Times Pump Used
8 Truck #365 7
!lozzle Lines 11 Truck #366 2
Other Minor Equipment Tarps, portable extinguishers, slides films, Resusci-Annie
textbooks, ropes, K-12 saw, resuscitator, small tools and equipment, portable pump,,
MSA masks.
The firefighters were given a total of 905 hours of drill in a total of 115 drills given
by the company officers and training officer.
As last month the inclement weather held down outside drills. Therefore a very large
amount of training was done in quarters.
All men put in a special effort to continue the Federal Apprenticeship Program for
firefighters. A meeting was held with r9presentatives of the Federal Apprenticeship
Program on the possiblity of instituting an E.M.T. apprenticeship program. Things are
still on the ground floor in this program.
The Training Officer completed a successful Basic Cardio Pulminary Resuscitation program
with the Housing and Inspection services.
The Training Officer also gave a total of 10 classes at the University of Iowa hospital
along with the co-operation of Hospital Security Officers on artifical breathing
equipment.
The Training Officer also gave a fire extinguisher demonstration at the Colleg of pursing.
I am proud to say that even with the amount of personnel involved in the division the
transition to the new pay control system went very, very well.
Respectfully submitted,
�iS,S�YYLCL9 r�� I Ir nn �.
(homas lansen
Training Officer
.I
MICRO[ ILI4ED AY
JORM MICR4�LAB
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!I, I, r.UI .Linc 1St' i(B0 1.11CkULAu • LLeNd i<rsrSJ� s.IL ,)L
Keeping the Lid un
Slow -Growth Policy
Works on West Coast
—Perhaps Too Well
Home Prices Have Climbed
In Santa Barbara, Calif.;
Jobs Scarce, Tates High
But City May Be Better Off
By G. CHRISTIAN HILL
alar/ Reporter.J THE WALL 8TREETJ00RRAL
SANTA BARBARA. Calif.—Only a hand-
ful of tract homes have been built recently
In this city of 72,000 people. Hundreds of res-
idents are leaving. Plans for redeveloping
the downtown area have been put off for
years.
A decaying, poverty-stricken little back-
water? Far from it. Santa Barbara and vl-
cinity, known collectively as the South
Coast, Is one of the most attractive places to
live and work in California. Thousands of
tourists—and potential residents—are drawn
here by the mild climate, scenic beaches
and relaxed way of life.
That is just the way most South Coasters
want the place to stay. Revolting against the
pressures exerted by rapid growth In the
196os—the revolt received great Impetus
from a million -gallon offshore oil spill nine
years ago—they have made the area a ma-
jor proving ground for various measured
that have held back residential, commercial
and Industrial development. Paul Week, as-
sistant planner of Banta Barbara County,
says:
A lot of people here want to put a big
wall across the county line."
Tia High a Price?
As a result the area seems frozen In
time, Its appearance and style almost un-
changed over the put several years. But
preserving the status quo has Its social and
economic price—a price high enough to give
pause to other cities and towns that are act-
ing to control growth. In recent years, prob-
ably a majority of California's town have
adopted some kind of growth -retarding plan,
ranging from low-density zoning ordinances
to formal lids on housing starts. Many other
ewhe
places in California and elsre are
weighing similar moves.
on the South Coast, growth control has
produced or contributed to several conle-
quences:
—Construction curb; have sent prices of
existing homes rocketing, driving these
homes out of the reach of middle-class Peo-
ple with growing families who want more
space.
—Many of these people are leaving.
. Also leaving are others who w'.anl to
stay In the area but can't find career oppor-
tunitle.s.
—Limits on business and mdL .I
growth, coupled with the Inflated housing
values, have pushed property taxes skyward
for those who remain.
Disagreement as to Blame
Those for and against growth disagree
over how much of the damage can be
blamed directly on measures adopted here
and how much should be attributed to gen.
eral economic conditions. But both sides
concede that the Issue has turned resident
against resident, creating bitterness In this
usually easygoing community. I
"There have been personal attacks, vitrl-
ohc and unceasing;" says Mayor David
Schfffman, who favors moderate growth.
"People are viewing each other as enemies.
This Isn't typical of Santa Barbarans; we
used to be able to argue and then go and
have supper together the next night. No,
more."
The South Coast has smothered growth In
several ways. Goleta, an unincorporated
town about the same size as Santa Barbara
and just west of It, has a water board don
naled by no -growthers who since 1973 have
simply refused to authorize new water hook-
ups. This has effectively suppressed home
building and the construction of new busi-
nesses, except for those able to secure exist-
ing water hookups or dig their own wells.
Summerland and Monteclto, towns on the
eastern fringe of Santa Barbara, have taken
the same step. In Santa Barbara Itself, the
City Council has consistently discouraged
new Industry.
Zoning Employed
Santa Barbara has also discouraged resl-
dentlal growth, largely through a 1975 Ion-
Ing
omIng change that reduced potential new hous-
ing to 5,300 units from 36,000. Much of the
vacant land now Is zoned for only one house
per acre. With choice one -acre lots fetching
5100,000 and more, this restriction virtually
mandates new homes that sell for well into
six figures. Affordable new homes In subdi-
visions are almost nonexistent; at one point
last year, there were only two small tracts
under development in Santa Barbara and
Goleta, and the 10 homes In them started at
$125,000.
Beranse home building was suppressed,
the housmg Irenty That strurk much of ('ail
Inmw In the put rouple of years hit tar
South Coast early and with heightened lemr
try, 1let%eoi April 1975 and April 1976,
pnres in the South Cmist area Increased
more than In any other region studied by the
teal I?stale lirnearrh coorwil til tioulhern
('ahforria
Along with soaring priers rams acc,ea
panymv in, reases In assessed vahnm-ns
and pr,,periy tax bills that In some rases
have doubled and tripled in the past live
years. Moderateinroroe buyers have hen
priced n'.,t of tte market and residents on
fixnl Invoines A large prrreotagv of the
population is �er 45 lean .,I ore sirug
Fling 11. l.,y ;I✓ new IAvr.
xl iyDr tini,t., 11n rt.ud Iv dntuu•1 In t.•
,,,roe i , ,II ! ulllilunaurs .unl m.d rgalr
,gents , til un4 b,^idlne that wvv
says I'mri , 4m,11, wile of i •.Hu':rrs:ls pm
Irssor 1 don 1 see how any lural gmrm
m icRol 10111) liy
JORM MICR6L.tk13
meet worth as salt can allow such condi.
tions to exist." The Carrolls looked for
months for a Satire Barbara home they
could afford and ftnally exhausted tl eir sav-
ings to buy a tract house in Goleta.
Restricted In the number of homes they
can put up, builders are sharply Increasing
their profit margins on the ones they do
erect. Builder Gene Kuehnle, who calls the
restriction of housing "a social wrong,"
adds: "The windfall profits being made here
are unreal. Personally. I'm going to make a
.lot of money, but it's dirty money. You're
stepping over people's bodies to make It."
Resays he would rather build more and
cbeaper homes with slimmer profit al
Rampant speculation in housing has
helped Inflate prices, and some anti -growth-
ers have benefited. Last May, two former
members of the Santa Barbara City Council
bought a luxury condominium together for
$97,000; they sold It four months later for
$125,000. When they were on the council,
they voted with the antigrowth majority.
Frozen out of the housing market and
dbw mged by what they see as a poor
business climate, young families are throw-
ing in the sponge. Dennis Bennett, an auto
mechanic, and his wife, Florence, both In
their mid -thirties, recently sold their house
In Goleta, packed up their belongings and
their two young children, and left for San
Diego after concluding that slow -growth
country was a poor place for Dennis to real -
Its his ambition—open his own auto -repair
gyp.
We both grew up In Santa Barbara and
we wanted to stay," Mrs. Bennett says.
'But we can't afford to live here, and there
is more of a free -enterprise spirit In San
People With jobs that depend partly on
growth are being forced out. The carpen.
ters' union local here estimates that 500 of
Its members have left the area In the past
far years.
Schools Are Affected
The departure of these and other famllies
Is being felt in the schools. Elementary.
school enrollment In Santa Barbara and Go-
leta Is down 866 from last year, about double
the drop expected. "This definitely Indicates
an out -migration of younger families;' says
Kenneth Johnson, a school admlulstrator.
Teachers are losing their jobs. An official
at the Universlty of California's branch near
Santa Barbara recalls attending a parry last
summer with five couples, each of them
with one spouse employed as an eiementary-
school teacher. All five couples are gone or
ready to leave.
South Coasters feel mut keenly the re-
luctant departure of their own sons and
daughters who go elsewhere to find career
opportunities. "It's astounding how many or
our young people are going away," says Mr.
Srddffman, the Santa Barbara mayor. "It's
virtually Impossible for them to gel R decent
Job, none of my four could, and even If they
did they'd have had to live at home."
316
blik,.Wi ILi9Lu by JO414 141CROLAb
General Research Col r think tank
based In Santa Barbara, says in a study on
the South Coast that about 1,SOonew Work-
ers ers per year, mostly young people,
labor market here—but that the local econ-
omy, slowed down by growth controls, pro-
duces only about lt400 Jobs. More important.
many of the Jobs are menial positions, that .
don't offer real opportiraties or, produce'
enough Income for Al family to live an
locants poidons (sometimes called "surf
and sun Jobs") are being taken by young
single people and childless couples who drift
to Santa Barbara and environs, attracted by
the climate and relaxed way of file. They of-
ten get by on low Incomes by splitting rents
_which also have risen sharply—with oth-
ers. This creates another problem, endemic
crowding, in some sections of Santa Bar-
bara It Isn't unusual to.tind two families liv-
ing In a small house with a single hath. A
1975 census taker found lour adults and six
children living In a Sears Roebuck utility:
shed.
population LOSS Foreseen
Aceording to the General Research
study, however, the population of the area Is
expected to show a net loss of about LODO
between now and 1980. with younger people
_starting new families and looking for bet-
ter Jobs and housing—being the principal
emigres. Says General Research analyst
Harry Fox: "Ho one has paid any attennoa
around here to the economic base needed to
support households."
opportunities to bring in more Jobs are
bring lost, not only through the curbs on
new Industries but also because of the
bloated housing prices. Scot Stewart, execu-
tive vice president of the Santa Barbara
Chamber of Commerce, tells of finding a
building In the area for a small company
that wanted to relocate here; when the
owner found out what houses cost, the deal
was off. "He walked out swearing," Mr.
Stewart says. "He said, 'We can't move our
employes here; they'd starve to death.' "
Information Magnetics Corp., one.of the
biggest Industrial employers oh the South
coast, is moving the fastest-growing Beg,
ment of Its business to the town of Oxnard,
southeast of Santa Barbaro in Ventura
County. "The labor force we need can't af-
ford to live here," a spokesman says. The
operation Is expected eventually to employ
several hundred.
Meanwhile, rancorous debate between
pro. and anti -growth forces continues, both
sides brandishing conflicting studies and
projections. Anti -growthers are a mixed K
Including academics and students, the efflu-
ent and environmentalists. They are pitted
against a coalition Including labor, develop*
ers and business. Strong language Is com•
mots: a pr>vwth unionist calls envlron-
memallst opponents "goofler than pet
and-growtherscoom 1. Nod of their
foes as H they were robbe
barons Intent on
raping the South Coast for personal profit.
The more thoughtful and -growthers con-
cede that the policies adoptal here have had
some adverse social and , conomic Impact,
but they argue that too rreich growth wnntd
be worse. "What alternative do we W, T'
says Lawrence Schatz, an official at .W't.
mont Coflrrr In Monteelto and a former
Santa &r ,a City councilman. He ctntin-
ucs:
LLUAtf kAf 1W Ai1J JLC ii,.L .
T Id I CROP ILMCO
JORM MICRI LAB
PrDAR unriw orS'.IOlgr�
grow. The limned capacity of a city to deal
with this has to be faced eventually. We de
cided to face it culler than most places."
The opposing forces are closely matched
politically. In the most recent elections, an-
h.gmwthers retained control of the Goleta
water board. Voters in Santa Barbara re-
placed the anti -growth maJority on the city
Council with candidates that favor at least
moderate development, but also overwhelm.
ingly approved a cap of 85,000 on the city's
population. The new County Board of Super•
visors appears evenly split.
"Anyone looking at cities of more than
too ,o00 sees increased crime, an expansion
of government and taxes, more poverty,
more minorities, more social problems to
deal with. That's what happens when cities i
9Y
I.IiL,(Uf ILl,ILU BY JORM MILRULAB
LLUAR RArIJ� A1IU
2-1-78
HUMAN SERVICES PLANNING PROGRAM
MONTHLY REPORT
GOAL
To make the planning and implementation of human services in
Johnson county as efficient and effective as possible by providing
policy makers with the information necessary to make sound decisions
about needs and resources for programs such as health, recreation,
social services, economic opportunity, education/information and
transportation.
OBJECTIVES
1. To supply data about existing programs and agencies.
a. To provide for meaningful organization of
existing data.
b. To gather new data as needed to supplement
or to fill gaps in existing data.
�I
2. To identify the human needs of the residents of Johnson
County and to determine the extent to which these needs
are being met.
3. To analyze and correlate the information on human needs
in order to make it useful for decision makers in formu-
lating programs and allocating resources.
is
4. To establish a mechanism for ongoing planning and coordi-
nation of human services, to include a way for keeping
information on services and needs current and available.
The following was acomplished during the month of January:
1. New project director started reassessment with staff regarding
individual work responsibilities.
2. Steering Committee met with staff to prepare for a full Human
services committee meeting on February 1, 1978.
3. Staff and Steering committee sought to fill vacancies on
Human Services Committee.
4. Profiles arrived from printer and were distributed to funding
bodies and service providers
3y7
141CROFILMED BY
.JORM MICR#LA9
rrnnn eAPIpI • nrr ioitirs
I•ti u<Ur iL14i.0 BY JORM 1410MAb
LLUArt OPiu: AND JLC ii,.:��_, •�r,
-2-
5. Project Director met with United Way Director to obtain
information on funding procedures for United Way agencies.
6. Project Director asked funding bodies to recommend priorities
for Year II.
7. Research begun on types of cooperative data collection systems,
and information -referral process.
8. Distribution of Law Enforcement Officers' Referral Manual to
appropriate agencies in Johnson County.
9. Summary of project recommendations developed and distributed
to members of Iowa City City Council and staff in conjunction
with aid -to -agencies hearings.
10. Continued to work on Service Index update.
11. Developmental and Acquired Disability questionnaires returned
t have been tabulated and analyzed.
12. Nursing Home Questionnaire has been developed. Support Services
j questionnaire will not be mailed to nursing homes with nursing
home questionnaire.
i
13. Day Care questionnaires follow-up completed.
14. Completing follow-up for In-home Support Services questionnaire.
Projected Activities for February 1978
1. Human Services Committee meets February 1 to decide on priorities
for Year II.
2. Mental Health, Public Protection and Emergency Assistance
subcommittees will meet to establish specific work plans for
Year II.
3. Family and Individual Life subcommittee will meet to discuss
nursing home questionnaire, results of Disabled questionnaire,
and who to talk to for more information regarding disabled
population.
4. Committee chairpeople will present Year I recommendations to
United Way Board at annual meeting.
5. Nursing Home questionnaire will be mailed and follow-up
initiated.
141CROFILI-10 OY
' JORM MICR(�LAB
N -DAV 11VT)' . nFC 1401:Y!
MILAOiL4LU BY JORM MICROLAB LLDAA RAPIJI� AND LJL
-3-
6. Research will be done on Home -management and Functional
Education.
7. Research will be done on daycare homes and questionnaire on
subject will be developed.
8. Research will begin on foster care.
9. outline of an evaluation process for possible distribution
to agencies will be completed.
10. Human Services Index update will go to the printer.
11. Meeting will be requested with Title XX Task Force for
presentation of recommended actions and information on
reporting requirements of funded agencies.
12. Meeting will be requested with Eastern Iowa Area Crime
commission regarding presentation of recommendations.
13. Research will continue on data collection systems and
information -referral processes.
14. Recommendations will be analyzed to determine best way to
group together by agencies affected - in order to prepare
for agency meetings to discuss common needs.
15. Project Director and Executive Director will meet with
city to discuss Year II plans.
' �I atcaOFILM[o By
{ JORM MICR4�LAB
CrPAP P.Minc . nf� MnvlrC
The
Building Line.
Volume 6
HOMEOWNERSHIP THROUGH THE 235 PROGRAM
February, 1978
Homeownership assistance via the 235 Program was first enacted by Congress in the (lousing
and Urban Development Act of 1968. The Program is intended to produce more housing and
provide lower income families an opportunity to purchase their own home. Criticized by
sane and hailed by others the Program was significantly revised in the Housing and Commu-
nity Development Act of 1977.
Principle changes to the basic law as it pertains to the 235 Program are as follows:
a. Maximum mortgage amount for single family three bedroom units is now $38,000. For
a family of 5 or more or a four bedroom unit the mortgage limit is $44,000.
b. Maxinaun sale price is 1200 of the above amounts provided the loan to value ratio
and minimum down payment is satisfied. A unit selling at 120% of maximum mortgage
would require a sizable down payment.
c. Minimum down payments is 3% of the first $25,000 and 5% of all over $25,000.
d. Interest rates will be set at a level necessary to meet the mortgage market.
e. 'Penn of the mortgage may be 30 years.
The Iowa City Housing Commission is planning a workshop to which builders, local financial
institutions, prospective buyers and other interested persons will be invited. The pur-
pose of the workshop will be to encourage participation in the 235 Homeownership Subsidy
Program. Further information will be forthcoming.
//////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////
MORE ON THE ENERGY CODE
As you are aware, the City of Iowa
City started enforcing the new Energy
Efficiency Code on January 4, 1978.
This Code is based on ASHRAE Standard
90-75 with certain administrative and
climatic amendments. This Code
affects all new construction,'includ-
ing additions, that use heat or air
conditioning.
Because of the complexity Of this
Code, Iowa City has asked that a
letter of compliance from a certified
Architect or Engineer accompany all
applications for building permits.
At the present time this procedure
will be carried out until the City
can draft a more simplified and
easier to read document. We are
attempting to write a prescriptive
code for one and two family dwell-
ings to eliminate the need for archi-
tectural or engineering certification.
IVe however, cannot develop the code
alone. We are asking that anyone who
is familiar with ASHRAE Standard
90-75 and would Like to assist ill the
code development to contact the
Building Division in hope that we
might work together in drafting the
new code. We believe that such a
code can be written for everyone's
benefit but we will need your help
and cooperation.
PUBLIC REARING SET FOR
ELECTRICAL CODE
Council has act a date of February 14, 1978
for the public hearing on the adoption of
the Iowa City amendments to the 1978
National Electrical Code. Drafts of these
proposed amendments are available at the
building permit counter and we encourage
everyone to obtain a copy.
JOURNEYMAN PLUMBER SET AT 4 YEARS
A typographical error in section IX of the
Plumbing Code reduced the apprenticeship
of a Journeyman Plumber from four years to
one year. An amendment that corrects this
error has been set by Council for a public
hearing on February 14.
PLUMBERS EXAM
The next examination for Journeyman and
Master Plumbers licenses will be held
at the Civic Center in April, 1978.
The exact date has not been set however,
if your application is on file we will
notify you approximately 3 weeks before
the test is held.
The application fee is $111.
3y8
DORM MICROLAB
ni JUrd! IiLrWL"b
STATISTICS
MINIbMl HOUSING
During January, 1978, 193 structures
were inspected containing 836 dwell-
ing units and 189 rooming units. 259
dwelling units and 9 rooming units
were found to be in compliance with
the Minimum Housing Code of Iowa City
577 dwelling units and 180 rooming
units did not comply with the Minimum
Housing Code.
BUILDING INSPECTION
During the month of January, 1978, 14
Building Permits, 37 Mechanical Permits,
21 Plumbing Permits, and 11 Electrical
Permits have been issued by the City.
The total value of all January construc-
tion in Iowa City is $393,065. There
tsas 1 demolition permit issued.
HOUSING ASSISTANCE PROGRAM
During January, 1978, 19 units were brought
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City of Iowa City
Department of Housing
and Inspection Services
410 East Washington Street
Iowa City, Iowa 52240
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BULK RATE
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PAID
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P*Mdt No. 155
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._ bl 'UIC"I 61IU,iUL"1;
North Side Neighborhood
Preservation Study:
LAND USE
REGULATION
AND
ADMINISTRATION
'Department of Community Development, City of Iowa City
Institute of Urban & Regional Research, University of Iowa
Iowa City, Iowa - December, 1977
DORM MICROLAS
Q
0
P
3y9
rlIu iUFILMLO BY JORM MILROLAB • LLUAk RAVIU�> AND UL's
LAND USE REGULATIONS
AND
ADMINISTRATION
by Jerry Thompson
i.
December, 1977
North Side Neighborhood Preservation Study
Douglass Lee, Project Director
Institute of Urban and Regional Research
The University of Iowa
Iowa City, Iowa
Preparation of this report was supported by an
Innovation Projects grant from the U.S. Department
of Housing and Urban Development to the City of
Iowa City.
;-0ICROF ILMCu By
I
JORM MICR+LAB
MAP PAPP' • OFS IAOIpFS
Mli,i<Ui IL4LO 8Y JORM 111CROLAB LE OAR RAP JJ A1W UL>
Table of Contents
The Present Regulatory Scheme
1
Legislative Decisions
2
Rezoning
2
Subdivisions
4
Large-scale Developments
7
Quasi-judicial Decisions
9
Board of Adjustment
9
Board of Appeals
10
Deficiencies in Existing Schemes
12
Unreviewed Development
12
Uncontrolled Negative Effects
12
Lack of Public Participation
12
Lack of Incentives
15
Lack of Coordination
16
Corrective Measures
17
Modification to Existing Scheme
17
/ Upgrading Notice Procedures
17
Conditional Building Permits
20
Consolidation of Controls
21
Better Enforcement
23
Additional Controls
25
Impact Assessment Ordinance
25
Site Plan Review Ordinance
34
Residential Performance Standards
37
Incentives for Development
38
Appendices
MICROFILMED By
JORM MICR¢LAB
rrnnn PAPIT . nrr "InINI,
42
fli�,K.Ui iC'4,U BY JORM f41CROLAB • CEUAk HAP10i ANO
When land is used in a manner which detracts from the
surrounding neighborhood, one begins to question the effec-
tiveness of land use controls. The result of inadequate or
faulty land use control may be active conflict between parties
or passive assumption of costs by the parties involved. A good
system of land use regulation minimizes active conflict and re-
quires that costs of land use be internalized. At the same
time public control of land use should not stifle compatible
development.
This report reviews the regulations and administrative pro-
cedures applicable to land use control possessed by Iowa City.
The operation and design of these procedures imposes limitations
on the results of land use decisions made by public decision
makers. In addition, the subjects included in Iowa City's land
use ordinances do not address problem areas adequately. Proce-
dural problems and gaps in land use controls are discussed.
Proposals for increased utilization of present controls and for
adoption of additional strategies are offered as remedies in
light of problems occurring in Iowa City's near North Side
Neighborhood.
THE PRESENT REGULATORY SCHEME
Iowa City, like every city in Iowa, has two distinct processes
which produce decisions about how land may be used. One is the
legislative process, culminated by a City Council decision regard-
ing an application for an amendment to the zoning ordinance or an
application for approval of development requiring subdivision,
planned area or large scale (more than two acres) developments.
The City Council decision follows review and recommendation by the
Planning and Zoning Commission. These decisions are within the
domain of the local legislative body because they are of general
applicability, prospective in effect and based on judgments and
facts which legislative bodies are best at determining.
The other process yields a final decision by the Board of
Adjustment regarding action or inaction by the Building Official.
M1CROP I LV110 By
JORM MICROLAB
'MA11 Pn r; m. . prS GIOIVf
L<<Ur!LMcL) by JUHM MICkULAb
ULUAI< kAVlw Ni111 OL..
The decision-making process of the Board of Adjustment isuq asi-
judicial in nature because resulting decisions have particular
applicability, immediate effect and are based on adjudicative
(established by proof) facts. The Board of Adjustment's deci-
sions interpret and grant or deny appeal for exceptions to and
variances from the zoning ordinance.
Legislative Decisions:
1 - Rezoning: A developer desiring to build multifamily
units in a low-density zone, a neighborhood attempting to re-
verse trends of disinvestment and high-density developments, or
a city acting to provide rational development to meet future
needs are potential applicants for rezoning. Because the request
involves changing boundaries or classification on the zoning map
and the zoning map is part of the zoning ordinance, the local
legislative body is called on to make the decision to amend,
modify, supplement or repeal the law. Such a decision requires
the participation of the public, the city's professional staff,
an advisory commission and the applicant to argue the merits
and drawbacks of the proposed amendment in order to inform the
local legislators of all relevant factors to be considered.
The formal process begins with the filing of a standard
application form (see Appendix I) with the City Clerk. The act
of filing starts the time clock requiring action by the Planning
and Zoning Commission (P.Z.C.) within 45 days. The City Clerk
stamps the application with the date of receipt, files one copy,
returns one to the applicant, and sends one to the city's
Department of Community Development (D.C.D.). The Current Planning
staff of the D.C.D. reviews and analyzes the proposed amendment
before reporting to the P.Z.C. Section 414.6 of the Code of Iowa
mandates the P.Z.C. and requires it to prepare a recommendation
on applications for amendments to the zoning ordinance. The Code
of Iowa does not specify requirements for public notice and hearing
beyond saying that they must be held. In practice, the P.Z.C.
holds "public discussions" in lieu of formal public hearings
2
MICR0[ILML.D BY
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unless the proposal involves a substantial change to the compre-
hensive plan, or enaction of new zoning legislation. Both the
informal and formal meetings of the P.Z.C. are open to the public.
The recommendation regarding a proposed amendment is formulated
at the formal meeting and sent to the City Council.
The City Council has the application, the staff report and
the P.Z.C. minutes containing its recommendation to consider in
deciding on the proposal. The Code of Iowa, chapter 414.4, re-
quires that a notice be published in a newspaper of general circu-
lation fifteen days prior to a public hearing on the proposal.
Final action by the City Council must occur within 60 days after
a date for public hearing has been set, but can occur only after
the matter has been considered at two prior meetings of the Council.
This requirment may be waived by a 3/4 vote of the Council accord-
ing to Section 380.3 of the Code of Iowa. Thus, the application
may receive final approval after the public hearing and one read-
ing. Final action requires a simple majority vote by the City
Council unless the P.Z.C.'s recommendation was unfavorable or a
protest is made by 208 or more of the owners either of the area
of the lots included in such proposed change, or of those immediate-
ly adjacent in the rear, directly opposite or to the side extending
a depth of one lot or not to exceed 200 feet; then an extraordinary
3/4 majority is required by Section 414.6 of the Code of Iowa.
An appeal to District Court may be exercised on the grounds that
the City Council acted arbitrarily and capriciously or beyond the
scope of its powers.
The City Council's review will be favorable if: 1) the master
plan contemplates use for which application is made; 2) the
present zone was temporary and definite use by property owners
is now contemplated; 3) it is near a zone which allows the desired
use; 4) the original zone was a mistake and recognizable as such;
5) where zoning unreasonably burdens property and is not in public
interest, or public interest would not be affected by change;
6) the circumstances have changed so that rezoning would be in public
interest.
3
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Legislative initiative and referendum as provided for in
Chapter 362.4 of the Code of Iowa and under Iowa City's Home
Rule Charter allows citizens to Detition for legislative enact-
ments directly. Petitions (see Appendix II) containing signa-
tures of twenty-five per cent (258) of those qualified voters who
voted at the previous regular election but not less than 2500
signatures of qualified voters is sufficient to get a proposal
for a new ordinance or reconsideration of an old one before the
electorate at the next election when it can become law by a
majority vote of the people. Most court rulings on the validity
of this type of legislative process have been favorable. The
election itself is viewed as a viable substitute for provisions
for public notice and hearing such that initiative zoning may be
voided only if it results in prejudicial damage, i.e., the parties
sustained substantial injury and a different result would have
been probable if such method of zoning had not occurred or existed.
Rezoning process is summarized in Figure 1 and Appendix III.
2. - Subdivisions: Any landowner who subdivides property
into three or more parts is required to file with the City Clerk
an application for approval of the City Council. The total pro-
cess requires about three months. See Figure 2. Prior to filing
the preliminary plat, the person subdividing may submit a sketch
plat to the Department of Community Development (D.C.D.) and the
Planning and Zoning Commission (P.Z.C.) for discussion. The
comments from review of the sketch plat will cause the process of
preliminary plat approval to go more smoothly.
The preliminary approval procedures are scheduled to be com-
pleted within 45 days of the filing date. The City Clerk sends
the application to the D.C.D. Development Coordinator who distri-
butes them to agencies and the school district. The interested
agencies meet to review the proposal and make recommendations for
changes. A meeting with the applicant is then held to inform
him/her of the revisions which need to be made on the preliminary
plat. The D.C.D. Development Coordinator refers the preliminary
plat application and the staff report to the P.Z.C. for consideration
at its informal meeting. Revisions are again suggested. At the
4
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Figure 1
AMENDMENTS TO THE ZONING ORDINANCE
TY CLERK —4 DEPT. OF COMMUNITY --4PLANNING & ZONING --),CITY COUNCIL �AMENDMENT
APPLICANT *-4 CI
DEVELOPMENT COMMISSION
CITY CLERK—4GENERAL ELECTION ---)AMENDMENT
CITIZENS' INITIATIVE/REFERENDUM**�
an applicant may be a developer, citizen interest group, the
planning & zoning commission, or the city council.
**petitions containing signatures of 25% of qualified voters
who voted at the last previous election but not less than
2500 signatures.
1110or ILMED BY
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Figure 2
Schedule for Approval Process: Subdivisions,
Planned Area Developments, Large-scale
Residential/Non-Residential Developments.
Days }'�\
5 `sketch plat (optional)
10
i
* '
15 D.C.D. & P.Z.C. comments from coordinator
I
20 preliminary plat filed with city clerk
25 agency review
30 applicant information meeting; agency comments
35 * submission of revised plat; basis of staff report
40 * informal P.Z.C. meeting; changes recommended
45 formal recommendation by P.Z.C. sent to City Council
50
55
60 * 1 resolution by City Council on preliminary plat
65 inal plat filed with city clerk
70 gency review: City Engineer & City Attorney
75 applicant information meeting; agency comments
i
80 * submission of revised plat; basis of staff report
85 informal P.Z.C. meeting; changes recommended
90 formal recommendation by P.Z.C. sent to City Council
95
100
105 resolution by City Council on final plat
110
* points where revisions to plat are suggested or required
0
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formal P.Z.C. meeting a recommendation regarding the applica-
tion is made and the matter is sent on to the City Council.
The City Council reviews the staff report, the P.Z.C. recom-
mendation and the plat application itself to determine if proper
revisions have been made. The Council by resolution approves or
denies the preliminary plat application. The Council's action
merely is a sign to the applicant to proceed with submission of
final plat approval procedures. The Council's resolution is
effective for 18 months unless an extension is granted.
Approval of the final plat requires essentially the same
process and the same amount of time. In addition, the applicant
must submit legal papers showing that the title of the land is
clear from judgments, encumbrances, liens, back taxes and attach-
ments so that development can proceed uninterrupted to completion.
Arrangements regarding public improvements must also be agreed
upon by the city and the applicant. Following the City Council
resolution regarding the final plat application, dissatisfied
applicants may appeal to District Court within 20 days.
If the subdivision application generates no controversy and
all requirements for preliminary and final approval are presented,
the City Council may grant preliminary and final approval after
the first cycle of review in order to cut red tape.
Subdivision procedures are summarized in Appendix IV.
3 - Lar a scale Residential/Nonresidential Developments and
Planned Area Developments: Standard applications for these devel-
opments of two acres or more must go through the same procedures
for approval as those required for subdivisions. See Appendix IV.
The elements of the existing and development site plans which
must be submitted for approval differ somewhat among the various
development proposals. A comparison of these requirements makes
the differences apparent. See Figure 3.
5'
7
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Figure 3
ELEMENTS OF SITE PLAN
Elements
Required
8
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I. Existing Site Plan (Location Map) includes: name,
✓
/
./
✓
north point, scale, date, streets, utilities, outline
of tract.
II. Development Site Plan (Preliminary Plat, Final Plat)
,/
✓
✓
✓
A. Legal description, acreage, name
✓
✓
✓
B. Name and address of owner
C. Date of preparation
J
✓
✓
D. Name of preparer: owner's attorney
✓
✓
✓
E. North point and graphic scale
✓
✓
✓
✓
F. Contours
J
✓
✓
✓
G. Locations of existing lot lines, streets, mains
/
✓
H. Layout of blocks with dimensions and order
✓
✓
✓
1/
I. Location, dimensions, names of proposed streets
/
✓
✓
V,
J. Grades of proposed streets
J
�
V,
v
K. Cross section of proposed streets: curb/gutter
✓
�
L. Layout of proposed water mains and sanitary sewer
J
M. Drainage of land: storm sewers, culvert, etc.
✓
�:
I
N. Location of buildings on tract; uses and number
J
✓
J
of units
✓
0. Location of dedicated areas
✓
✓
P. Height of present and proposed structures
✓
Q. Distances between buildings on/adjacent to tract
R. Land within tract to be developed later; time
frame
✓
S. Transportation and parking facilities
J
T. Methods of buffering
✓
u. Overall density
✓
V. Location of proposed open space
8
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Quasi-judicial Decisions
1 - The Board of Adjustment functions as the adjudicative
decision-making body with respect to interpretations of the zoning
ordinance. pursuant to the authorization in Section 414.7 of she
Code of Iowa, the Board is empowered to make special excep
tio
to the terms of the zoning ordinance in harmony with its general
purpose. The Board of Adjustment has various forms of actions
available which: 1) may reverse or modify decision of administra-
tive officer; 2) may grant conditional or special use permits;
3) may grant a variance. The criteria for granting proper variance
include: 1) no adverse affect on public; 2) no adverse affect
on neighbors; and 3) the property has characteristics making it
eligible for a variance, i.e., uniqueness, unnecessary economic
or personal hardship and practical difficulties.
The requirements for standing to appeal to the Board of Adjust-
ment extend eligibility to person.s aggrieved or any officer, depart-
ment, board or bureau of the City of Iowa City, adversely affected
inspector. Presumably, the appeal
by a decision of the Building p is affected by the
may be brought by persons whose property
Building Inspector's decision or indecision so tha nighbors who
illegal
use
are experiencing negative effects of an allegedly to be heard by
on adjacent or nearby property would have a rig
the Board of Adjustment. it is referred
e the
once appeal is filed with the City Clerk,
to the the 's Current Planning Division for review and analysis.
appeal form (see Appendix V) are sent
The staff's report and the
to the Board of Adjustment which is required to hear the matter
in a meeting open to the public. The appellant is required to
furnish the names of all property owners within 200 feet Of the
affected property. The Board directs letters notifying these
people of the pending appeal and the date of the public hearing.
The hearing is conducted in a very formal manner with parties
being allowed to argue in favor and against the appeal and then
each other's arguments. The Board may limit discussion
to After the
to new information and issues in the interest of time.
0
MICR01 ILMM BY
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ItiLM)i iLi4LL) BY JORM I11CROLA6
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hearing is formally closed, Board members will discuss the
matter among themselves and come to a decision. The Board
of Adjustment's decision is final except that an appeal can be
made to District Court within 30 days.
2 - The Board of Appeals hears cases which relate to
enforcement of the building and housing codes. The Building
Official will not issue a building permit if the builder does
not meet the requirements of the Uniform Building Code. Chapter
9.02 of Iowa City's Municipal Code adopts the Uniform Building
Code, Chapter 103 A, Code of Iowa, as amended. A builder may
be in full compliance with the zoning ordinance, but fail to
meet specifications for material or methods of construction pre-
scribed in the Uniform Building Code. The Uniform Building Code
covers any proposed edifice on the land and is one of the major
regulations which must be complied with before the Certificate
of Compliance is issued by the Building Official. The Certificate
of Compliance is permission for the developer or builder to pro-
ceed with construction. Without it, any activity to develop or
build is engaged in at the risk of the applicant. If the Building
Official denies the application for permission and the Board of
Appeals upholds the decision, any construction which has occurred
may be wasted. The builder is typically the complaintant before
the Board of Appeals when the Building Official's decision is
adverse to his/her interests. The Board of Appeals may affirm,
modify, or reverse the decision of the Building official. The
end result which the Board and Building Official seek to achieve
is the construction of quality housing stock.
The Board of Appeals hears cases arising from implementation
of the Housinq Code, Chapter 9.30 Iowa City Municipal Code. In
contrast to the Building Code, the Housing Code regulates conditions
found in the existing housing stock. The Housing Code covers sub-
jects such as basic equipment and facilities, light, ventilation
and heating, minimum space, use and location requirements. Chapter
9.30 of Iowa City's Code goes beyond the minimum standards set by
Section 413 of the Code of Iowa. Furthermore, it sets out
10
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LLUAK RAViu'3 Ai1U uL� ��-
criteria for determining when a dwelling is unfit for human
habitation and provides a legal procedure for condemnation.
Complaints about existing housing conditions generally come
from tenant; some violations, however, are discovered through
systematic surveys. Once the Housing Inspector becomes aware of
a violation by whatever means, a determination of the validity of
the complaint must be made. If the Housing Inspector has reason-
able grounds to believe that a violation exists, the owner is
notified of the violation by means of a corrective letter calling
for voluntary compliance. The compliance notice requests that
the owner rectify the situation by meeting specified conditions
within a stated time frame. The owner has 10 days in which to
appeal the compliance conditions to the Board of Appeals. The
petition for a hearing before the Board must be filed with the
Housing Inspector. The hearing must be held within 30 days of the
filing. The Board may affirm, modify, or reverse the conditions
called for in the compliance letter. This decision is final except
for the provision of judicial review. The Housing Inspector must
carry out the Board's decision. If corrections to a dwelling are
still required after the Board's determination and if a follow-up
inspection reveals that corrective measures have not been made,
an extension can be granted on a showing of good faith effort to
comply. Certain circumstances of noncompliance may so endanger
the public health or safety that faster compliance is appropriate.
In any case, the Housing Inspector may seek an enforcement order
from the magistrate. Failure to comply with this order can result
in a fine and imprisonment as well as revocation or suspension of
the Certificate of Occupancy in the case of rental units. The
appeal process is summarized in Appendix VII.
11
:aicaorivaco By
JORM MICR¢LA6
rr)AP m •an I'SI'S
1.111,iWt 164Lu bf JORM 1,11CROLAb
6LJFii ;�AF'ilU Hill1 ul.. ,�..�_. ••
DEFICIENCIES IN THE EXISTING
REGULATORY AND ADMINISTRATIVE SCHEMES
1 - Unreviewed development: The zoning ordinance sets out
requirements for density allowance, setbacks from the lotlines,
the height of structures and the number of parking spaces. The
Building Inspector monitors construction to insure compliance
with regulations. If the building meets the requirements of the
zoning ordinance, the project continues to completion without
review by the Board of Adjustment, P.Z.C., D.C.D. staff or City
Council. The comments of neighbors who may be adversely affected
by a maximum density dwelling are not solicited, nor are the
neighbors notified of the builder's intent to develop a parcel
until the project is underway.
In most cases the situation just described will be perfectly
harmless, but some will result in adverse effects and injury to
those living nearby. In addition, alternatives for development
and construction may not be fully explored unless the developer
is aware of the possible ramifications of a given project. With-
out providing notification to the affected neighbors and review
of the proposed development by city commissions, staff and council,
the best interests of the public may not be promoted by the devel-
opment. (The solution to this problem need not cause unnecessary
delay to the developer, nor need it result in an undue restriction
on free use of land owned.)
2 - Uncontrolled negative effects: No attempt is made in
the present regulatory scheme to control the negative effects
of certain land uses which do not constitute "substantial harm"
in the sense that courts apply the term in the context of nui-
sance law, but which spill over onto adjacent property and impact
those using the property affected. One source of negative effects
is the nonconforming use which isn't subject to regulation because
of its existence prior to the adoption of the zoning ordinance.
Other sources include variances, uses located near the boundary
12
wlCRnf ILI.1ED 6Y
JORM MICR¢LAB
rr,Mpt PVA )� . n1'. '"1011r,
uliLIWi iL�'ILu BY JURM MICROLAB
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of a zone, uses which represent maximum development in a zone
which is zoned beyond its capacity, and outright violations.
While the concept of zoning is intended to promote homo-
geneous patterns of development in conformity with plans, the
failure of a zoning ordinance to achieve this goal in the case
of an existing neighborhood over which the zones are laid is
inevitable. Negative effects are already being generated by
and impacting neighbors to varying degrees. The zoning regula-
tions are not able to remedy the inequities of the situation
because of the limited criteria and situations they are able to
control. Zoning administrators do not attempt to analyze
impacts because their attention is focused on specific compliance
with uses allowed in a given zone. The compatibility of a given
development with nearby land users beyond its spatial relationship
is not the primary focus of zoning regulation. Thus, some land
owners are going to be left unprotected from externatlities
and negative effects.
3 - Lack of public participation in the development decision-
making process: Notification of the neighbors in proximity to
new development should occur as a routine matter. Presently, devel-
opment which is not subject to the review processes for subdivision
or rezoning does not require public or personal notice unless the
development represents a conflict suitable for action before
the Board of Adjustment. Without adequate notice of legislative
and administrative decisions the public is disarmed of its effec-
tive "weapons" for influencing the decision-making process. An
example of this is the protest procedure available to make approval
of a rezoning application possible only by a consensus of an extra-
ordinary majority of the city council. Notice requirements for
rezoning call for publication of the pending action in a newspaper
of general circulation and the placement of signs on the affected
property. The newspaper publication has its advantage in that it
is delivered to the homes of its subscribers where they can scruti-
nize even the fine print which usually contains notice of public
activity; its disadvantage is that not everybody reads the paper.
13
' MICRDI'ILMED BY
JORM MICR¢LA9
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I.LDArf ;lAVIOS
Signs on the affected property effectively notify people who
walk or drive by looking for such signs. For the protest
concept to be effective the notice must be fair and reasonable.
By keeping the decision-making process low profile, the public
officials avoid a source of valuable information and set the
stage for a potentially long-standing conflict between property
owners.
The questions of who has the right to protest and when the
protest can be commenced are not matters of common knowledge.
The interest in property which is held by a tenant may be suf-
ficient to qualify that person as a valid voice in protest.
Property owners who are adjacent to, in the rear of, directly
opposite from or within 200 feet may not be aware of the fact
that development threatens their interests or the interests of
their tenants. Certainly a more thorough and systematic method
of notification could be instituted in order to afford these
parties their right to participate in the process. Neighbors
who are generally unfamiliar with the review and decision-making
processes employed by local government should not be penalized
because of the differential between developers and citizenry in
terms of contact with the Board of Adjustment, Planning and
Zoning Commission and City Council. More effort should be
directed at involving those who will be most directly affected
by a change in policy or a decision in a particular case.
The primary reason for involving potentially affected parties
in the decision-making process is to bring conflicting interests
out in the open thereby improving the process. If effective parti-
cipation can be facilitated, the total costs of a development be-
come apparent. The decision-making process should be designed
to make the winner's success contingent upon adopting measures
which account for the costs to the losers. The process should
not, however, be so overburdened as to prevent the expeditious
and efficient decision-making regarding development.
14
141 LROI ILMIO By
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JORM MICROLA6
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Nlu,Oh iLALu BY JOkM MICROLAB
LLUArf kAP1:J'j Pik) JL
4 - Lack of incentives for developer: A problem related
to the lack of participation of the neighborhood in which devel-
opment is proposed is the failure of developers to recognize
broader interests of the community. Developers invest their
capital in a way which gives them the greatest rate of return.
When they are confronted with the requirements of the zoning
ordinance, their development decision is based on the inflexible
criteria contained there. Other factors which are important
to developing the land in a manner compatible with the neighbor-
hood and in tune with broader community goals are omitted be-
cause of the strict conformance with the zoning requirements
and lack of dialogue between the neighborhood and developer.
Requiring rigid compliance with specifications for devel-
opment contained in the zoning ordinance does not give the devel-
oper the latitude to consider alternatives which might serve the
public interest just as well. Planned unit development provi-
sions offer a measure of flexibility with respect to technical
aspects of developing land of two acres or more. In established
neighborhoods, the concept of a floating zone could serve a
similar purpose. The trade-offs would occur among various parcels
which would, when aggregated, form the zone. On individual
parcels not part of a floating zone, incentives in the form of
flexible technical requirements would be very limited.
The underplay of formal recognition by the city of the legitimate
interests of the property owners in proximity to development pro-
vides no incentive for developers to seek neighborhood input. The
neighborhood is itself to blame for not organizing politically in
order to influence the development decision-making process. A
dialogue induced by political incentives would force the developer
to seek neighborhood input and to concede certain aspects of the
development in the name of public interest. This method would be
less optimal a solution because it could result in requirements
which could retard or discourage development altogether, but it
might result in better timing of construction stages and design
features which would be compatible and even complement the
neighborhood. In spite of the fact that focusing the attention
15
:41CROI WILD RY
1 JORM MICR40LA13
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1"1!L((O( IL4LU BY JORM MICROLAB
(LUAK RAVI)_� i1iJD JLC '��, •,IL. ..,•
of the developer on neighborhood interests requires a well -
devised scheme of incentives which tend to work in favor of the
public interest without going too far, it is clear that some
movement in this direction is needed.
5 - Lack of coordination of related land use controls: The
shortage of human resources due to fiscal limitations on local
government requires that land use control needs be prioritized
and that resources be utilized in a manner which will consolidate
closely -related functions for efficiency while maintaining an
objective service delivery system. It is clear that the profusion
and prolixity of land use regulations tied together by cross-
reference to interrelated rules and enactments is further aggra-
vated by fragmentation in the administrative structure. If such
diverse functions as zoning administration, development review,
housing inspection, building inspection, fire safety, health
inspectors, police and parking enforcement cannot be totally com-
bined, then a genuine attempt to coordinate information regarding
overlapping concerns ought to be instituted. Since many of these
functions requiring the existence of a board or commission are
mandated by the Code of Iowa, the fragmentation resulting from
grants of authority from the state to the local government is re-
flected in the structure of the city functions. Under Home Rule
Charter, Iowa City should be able to reduce the fragmentation
by combining and coordinating similar duties at the staff -level
if not at the administrative agency -level itself.
16
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In summary, the deficiencies of the present system of land
use controls stem from four identifiable sources. The present
scope of review is focused on new subdivisions and other devel-
opment not characteristic of existing older neighborhoods. The
regulations and procedures which do exist are not geared to
control negative effects of activity which occurs as an incident
to the land development. The present decision-making process
does not satisfactorily solicit public and neighbor input on
and participation in development decision-making. Finally, the
present system of controls does not provide any incentives to
encourage developers to consider neighborhood interest in and
concern with the development.
CORRECTIVE MEASURES
A. Modifications to the Existing Regulations and Procedures:
1. Upgradina Notice Procedures: On all the appeal forms
filed the Board of Adjustment requires a list of property owners
within 200 feet of the exterior limits of the property involved
in the appeal. These property owners are notified personally of
the action. Public notice of the action also appears in the
newspaper at least two weeks prior to the hearing to be held on
the matter. A public hearing before the Board of Adjustment is
more formalized than those held by the City Council or the
Planning and Zoning Commission. The Board of Adjustment encourages
participation to the extent that it does because of the necessity
of finding facts to support the specific elements of the standards
for granting variances and special exceptions. The particularity
of the decision in terms of its impact on the surrounding neighbors
makes personal notification a necessary procedure. The findings
in support of a legislative act are presumptively valid and,
thus, receive less scrutiny upon judicial review. The demand for
precision in the fact-finding process and the need for a full
airing of public opinion on a given application for rezoning or
subdivision is thought to be considerably less than for the process
engaged in by the Board of Adjustment.
17
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DORM MICR�LAB
Mil,,Wr iLALJ by JORM MICkULAb
LLUA! kAY!Ui AliU JL.. '_• �. -"
Effective involvement requires that notification be given
to individual landowners and tenants who live on adjacent property.
At best, notices would contain sufficient information regarding
the proposed change in land use to motivate the affected parties
to participate in the process. At the least, notice should inform
affected parties of the pendency of potentially injurious devel-
opment. Public involvement might be facilitated by informal
hearings with neighbors on the site of the proposed change rather
than holding the hearings at city hall. On-site hearings could
be conducted by city staff since Board or Commission members
would likely be constrained by time and other deicisions before
them. Summary reports of neighbor's comments and complaints
would be submitted (1) as part of the staff report or (2) as a
separate input for the Board or Commission's consideration.
The neighbors' comments could be used in much the same way as the
agency review comments are used to modify or add to the require-
ments for the proposed development.
Another method of gathering input from the neighbors directly
(within 200 feet) affected by as well as those who are likely to
feel the impact of the proposed development is to enlist the
help of the North Side Neighbors' Organization (N.S.N.O.). The
N.S.N.O. would develop a report on neighborhood concerns and
perform the role of the development staff described in the pre-
vious paragraph. Once again, its report could be submitted
separately or incorporated into the staff analysis of the pro-
posal. The N.S.N.O. report would be an advantageous method to
use in gathering neighborhood concerns because it would reflect
a neighborhood -wide perspective and it would be backed by what-
ever political clout the N.S.N.O. represented. The key to effec-
tive involvement by the N.S.N.O. is the accuracy of their concerns
about future impacts from development. The N.S.N.O. credibility
would rest on its ability to specify neagtive effects and possi-
ble solutions. Here, the lack of technical expertise could be
overcome by providing the N.S.N.O. with basic guidelines for
assessing development and estimating effects of performance of
land use incompatibilities. The comments of the neighborhood and
M
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adjacent neighbors could be weighted at the discretion of the
staff if the report was to be incorporated into the staff
analysis of the proposed development. The staff would rework
neighborhood input which was not articulated in a way which
revealed alternative technical solutions. Otherwise, the report
of N.S.N.O. or staff -collected comments of neighbors at the on-
site meeting would go directly to the decision -makers to be used
as they saw fit.
Besides the technical accuracy, an image of sustained and
effective political clout must be cultivated. As the N.S.N.O.
presently functions, this image is lacking. To become effective,
the N.S.N.O. must either gain support from all single-family
homeowners against developers, or it must join with developers
to promote some common interest. This more representative
group or coalition with open membership could then assert its
influence on the process. The appointed status of the members
of the Planning and Zoning Commission and the Board of Adjustment
affords an objective consideration of the merits of the N.S.N.O's
concerns without being totally insensitive to the political pres-
sure that might be exerted.
The need for effective notification procedures is directly
related to the differential in demand for adequate information.
Since the difference between the granting of a variance and the
rezoning of a small area of land is more in name than effect, the
procedures for rezoning applications that could be termed "spot"
zones should be subject to the same requirements for notification
as are employed by the Board of Adjustment. An alternative to
use of notice and hearing procedures used by the Board of Adjust-
ment is to refer all such minor rezoning and adjusting that is
being done by the Planning and Zoning Commission and City Council
under the guise of the legislative process to the Board of Adjust-
ment. These so-called legislative determinations occur in ad
hoc or piece -meal fashion in spite of the facade of pre -stated
standards and certainty. A decision-making apparatus similar to
the quasi-judicial one used by the Board of Adjustment utilizing
personal notice and public hearings to reach a reasoned decision
on the record would result in fewer inequitable decisions. Besides
19
MICROI ILMED 6Y
JORM MICR6LA6
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HiuQ)r ii;•li_u by JORM MICkOLAii
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the involvement of the public in the process, the decision
is more likely to be based on objective criteria if the actual
reasons for the result reached are disclosed. Moreover, proof
in court necessary to overcome unfair administrative action of
the Board of Adjustment is less than that required for legisla-
tive acts. Disclosure of reasons facilitates extra -local review.
The expense of providing personal notice to those eligible
for the protest procedure would probably not be prohibitive unless
the land affected by the application was quite extensive. If
the numbers involved proved to be prohibitive in terms of the
costs of mailing notice, alternative methods of disseminating
information regarding a public hearing should be explored to
supplement the traditional newspaper notice. The developer could
be made responsible for notification costs in part or whole.
Costs of this proposal might also be held down by limiting its
applicability to specified districts of the city which have
problems relating to notice provisions.
2. Conditioned Issuance of Buildin2 Permits: In order for
a developer to build on a parcel, a permit must be obtained from
the Building Inspector. Approval of an application for a buildinq
permit is conditioned on the compliance with the regulations which
apply to the project. The process of issuing permits could be
used by the local officials in charge of controlling development
to reach areas of development which are not addressed by other
regulations. Any conditions attached to permits must be reasonable
in terms of a justifiable exercise of the government's police
power. In the case of a parcel being converted from use as a
single-family dwelling to a twelve -unit apartment, the Building
Inspector might require that adjacent property owners be notified
of the pending application. The solicitation of neighbor comments
might reveal conditions about the parcel which would suggest such
conditions regarding alternative site development or timing of
construction stages. Notification of proximal property owners
as a condition for issuance of a permit poses an administrative
problem. Many building permits are issued in cases which are
trivial in terms of externalities and would register a negligible
20
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o-ncaonuam BY
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Cinpn N5 NM PIF
MiwWi iLi'ILU By JUk;4 MICRULAB
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rating upon imapct assessment. some discretion regarding
notification requirements must be left with the Building
Inspector to prevent ludicrous results from occurring due
to the promulgation of a rule favoring a general notice
policy. The notice policy, however, should specify guide-
lines which automatically trigger notice procedures in cases
of 1) demolition of a structure; 2) construction of additional
units; 3) changes in usage which accompanies building; and 4)
conversion to more intense usage requiring structural altera-
tions. Building activity which broke these specific thresh -
holds would be beyond the discretionary control of the Building
Inspector. Even without the insight of the future neighbors of
new development, the building inspector or zoning administrator
may be able to foresee problems in time to prevent them. The
use of conditioned permits and the process of negotiation which
would occur between the developer and building inspector or
staff at the Department of Community Development could lead to
the development of standards which would go beyond the criteria
reviewed under the present regulations. Conceivably, an analysis
of impacts could evolve.
3. Consolidate Land Use Control: In general the regula-
tions adopted by Iowa City are designed to achieve rational
growth and development through intervention in the market. The
regulations attempt to achieve this result by approaches which
vary in terms of the techniques employed and the success experienced.
The choice of approach rests on an assessment of what will work
under the circumstances and what the City can afford. The circum-
stances may include the political climate of the community, the
disposition of the courts toward public intervention, and the
direction of growth and development at the point in time when the
City considers which approaches to adopt. The cost may consist
of administrative overhead, damage from uncontrolled sources of
externalities to private citizens, and lost development and tax
base due to poor design and planning.
21
141CI10F IVIED By
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r rppy 111 P1 �'. . !i! S ,in I'Ir,
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Many of the various regulations were adopted at different
times and under different sources of authority. The result
is fragmentation. Administrative bodies have difficulty de-
ciding where jurisdiction and authority begin and end. Deci-
sions are weakened by the possibility of further review based
on different standards and information. Staff functions are
spread out throughout the city offices thus acting as an
impediment to communication. ordinances, rules and records
of decisions are also located in different places. In spite
of the singular intention of the land use controls, the diver-
gence of the components of the administrative and staff func-
tions yields an end product of confusion and frustration as far
as many developers and citizens are concerned.
Without adding any substantive elements to the existing
regulatory system, land use control could be better effectuated
by consolidation and centralization of functions and record-
keeping. The first step would be to compile a guidebook for
development and building. The guide would contain provisions
of the Municipal Code relevant to development including zoning
provisions, subdivision, large-scale regulations, the building
and housing codes, fire safety requirements, site plan ordinance,
tree ordinance, impact assessment ordinance and whatever other
provisions might be appropriate. other rules, statements of
policy and interpretations of troublesome clauses would be
provided by administrators of the provisions and their staff.
The guide would also address the topic of citizen access to the
process through protest and public hearing procedures. The
guide would be arranged in such a manner that it could be easily
updated.
The next step would be to bring administrative and staff
functions together where the delineation of authority was blurred
or where coordination was essential because overlapping was inev-
itable. While administrative decision-making bodies would proba-
bly not be combined per seof concurrent jurisdiction
, awareness
ed staff assignment to
over a conflict could result in combin
22
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insure internal consistency. In cases where issues could not
be resolved at the staff level, administrative bodies could meet
in joint sessions. Such sessions could be used to delineate
more clearly areas of confusion and conflicting decision-making.
Together, the centralization of staff and guidelines with the
promulgation of rules of policy make access to and progress
through the local review and approval process less of an over-
whelming task for builders, developers and citizenry.
4. Enforcement of the Existing Regulations: The control
which Iowa City potentially has through its regulations of devel-
opment is substantial. New subdivisions and large-scale devel-
opment are thoroughly reviewed in light of the city's ability
to provide public services and maintain public improvements.
Enforcement of these provisions is actively pursued by the city
in the case of new development. Sections of the city which
became subject tothe regulations retroactively, i.e., prior to
1962 for the zoning provisions, enjoy being categorized as
nonconforming uses, or being benignly neglected by city officials
responsible for code enforcement.
When pressed to enforce the code provision against a land use
which generates a complaint, the code enforcement division will
attempt to settle the controversy without formal action. Illegal
uses which are not brought to the attention of the enforcement
official are rarely detected or moved against because of the
shortage of staff available to make detections and the unpopu-
larity of unilateral action by the local government against uses
which result in no complaints. Unless the illegal use is clearly
contrary to the public health, safety or welfare, it is unlikely
that the city will enforce the code.
Various persons within the city government are responsible for
enforcement of various parts of the City Code. The city has recent-
ly combined the housing code inspectors with the building code
inspectors in an effort to make these operations more efficient
and effective. other employees could also be brought under the
23
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supervision of the chief code enforcement official for
purposes of expanding enforcement activities and implementing
the code. One group of employees that comes to mind is the
firemen who spend a great deal of their time waiting for fires
to occur. This force of people could easily be mobilized to
enhance the code enforcement function without detracting from
the performance of their duties. Firemen could cruise a
neighborhood in their firefighting equipment. In this manner
they would be ready to respond to emergency situations in some
cases more effectively than if they were at the station. Further-
more, the need for fire safety checks could be met by placing
more firemen in the field. police and other municipal employees
could also be trained to spot and report violations which are
observed in the performance of their duties.
The intensity of the enforcement function which could poten-
tially result from a full utilization of the city employees would
bring to light many cases where the enforcement of certain regu-
lations works a hardship on the property owner or for some other
reason is unreasonable or not necessary. Such a result would be
likely to generate a fair amount of political fervor and encourage
policy -makers to revamp archaic and useless provisions. The
reconsideration of regulations in light of an increased enforce-
ment capability would eventually result in a set of rules which
could be practically and sensibly applied.
The Housing Code is another example of erratic and inadequate
enforcement. Until January, 1976, Iowa City employed only two
full-time housing inspectors. Their presence hardly posed a
threat to rental property owners who consistently maintained
dwellings at a substandard level knowing well the task of enforce-
ment was too overwhelming to be effective. When federal housing
program assistance became available, Iowa City had to demonstrate
a workable program of systematic inspection in order to be eligi-
ble for the funds. The city established a workable program by
doubling the number,of housing inspectors. The effort of four
inspectors has resulted in a much more effective program of code
24
—_—i•u CROs iu41D BY
' JORM MICR40LA13
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enforcement, but the commitment to this effort on the part of
the city is likely to last about as long as the funding con-
tingency operates.
Enforcement of the Housing Code is based on the idea that
the city has a right to control activities of private indivi-
duals which affect the public health, safety, and welfare.
Reasonable regulations under the aegis of the police power can
be effective in controlling use of land which may be untouched
by zoning because of a nonconforming use status or because of
a lack of specificity of other regulations. The lack of commit-
ment by the city to a workable housing inspection program creates
a debilitating atmosphere in which even an adequate number of
inspectors cannot function effectively.
B. Additional Control Mechanisms:
1. Impact. Assessment Ordinance: A comprehensive list of
impacts to be regulated by the City would supplement the zoning
ordinance by adding another method of assessing howwheland use
parcel
would be allowed to affect those nearby.
Thus,being developed to the maximum in a zone which allows multifamily
development to occur in a predominantly single-family neighbor-
hood may meet zoning criteria, it would also have to measure up
to standards of allowable impacts contained in an impact assess-
ment ordinance. Unlike the goal of zoning, the impact assessment
ordinances are aimed at directly controlling tangible harms that
threaten the public health, safety, and welfare. Enforcement of
the impact assessment ordinance is not constrained to implementa-
tion of goals stated in the city's land use
plan;
imeffective
itcan
go
beyond the plan. The impact assessment approach
at regulating noxious uses than any regulations based on the desire
to promote homogenous land uses, especially in a neighborhood of
land uses which existed prior to the zoning ordinance.
25
talruor learn BY
' JORM MICR¢LAB
I•i1wWi iU$ u BY JURM MICkULAB
LLUNIf IiHHiLJ, A;IU ul.. .
The idea of analyzing and regulating impacts resembles
the principle behind nuisance law. The court by requiring
that "substantial harm" be proven as a matter of law, restricts
the number of impacted people who come seeking relief. By
establishing an administrative standard somewhere below the
substantial harm standard, more parties with legitimate, if
not substantial, complaints would avail themselves of the relief
offered by the agency. The standards would be in the form of
rules promulgated by the agency hearing complaints of negative
effects. The rules would serve as guidelines for decision -makers
in the land development industry, for neighbors and other parties
adversely affected by negative effects and for the agency and its
officers in ruling on particular cases. The guidelines would
prevent negative effects from being built into developments by
notifying builders of their regulation. Parties suffering less
than substantial harm but within the regulated range of impacts
would have a cause of action for abatement or damages and re-
course to an administrative body hearing such complaints. The
agency, whose decisions would undoubtedly be tested in court,
would be guided by well -reasoned rules which were clearly linked
to legitimate targets of government regulation. In addition,
the agency would want to formalize its decisions by clearly stating
findings of fact and the basis of each decision in order to facili-
tate subsequent judicial review.
The agency and its officers could serve in a mediation role
between the parties by pronouncing the rights of the parties
according to the guidelines and by encouraging settlement. If,
within a specified time, the parties could not settle the dispute,
the agency would fine the offending party, order modifications to
be made on the land use, or enjoin the use activity altogether.
Failure to comply with these orders would result in the agency
seeking a court order to enforce its decision.
An example of how the impact assessment ordinance works is
helpful to illustrate the concept. Homeowner X lives in a R3A
residential zone on a 12,000 square foot lot with large oak and
26
MICROFILMU) OY
JORM MICR¢LA9
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Mi�,Wl iLALL) by JURM MICROLAB
ILUAi RAPio: ANU ��. ....
maple trees. Homeowner X bought the house with the idea of
raising a family and spending the later years of his life
in peace. His problem concerns the bar (owned by Y) that is
located on the property across the street in the C2 commercial
zone. The noise from the jukebox and the crowd inside keeps
X and his family awake at night, especially on Friday and
Saturday nights. Bar owner Y realizes that his establishment
creates some disturbance to the nearby residents, but Y main-
tains that the loud music is part of mystique of her bar which
enables her to draw a regular crowd as well as attract custo-
mers off the street who hear the music as they pass by. She
is afraid that a change in the bar's atmosphere will result
in the loss of her patrons and feels that her use of the pro-
perty is legitimate within the requirements set out in the
zoning ordinance for commercial uses. Residents who have
attempted to quiet the music and crowd by seeking the coopera-
tion of Y have had no success. In fact, newcomers to the
neighborhood like X are met with hostility from Y meant to quiet
complaints in the future.
Homeowner X learns of the city's new impact assessment
ordinance and decides to take the problem to city officials
(perhaps the Code Enforcement official) for resolution. X files
a formal complaint indicating that the noise exists, that attempts
to resolve the problem informally have failed, and that the use
and enjoyment of his property is impaired by the present manner
in which the bar is being operated. X's complaint would have to
be specific in tying the negative effects (loss of sleep, diffi-
culty in conversing on the front porch, etc.) to the source
(the bar). Other adversely affected neighbors could join in
the complaint or provide evidence to support the allegations.
If the city official decided, based on the factfinding inves-
tigations by the staff (perhaps the Department of Community Devel-
opment), that the complaint had merit, then a compliance order
would be issued. The initial decision to issue the order rests
on a determination of the level of noise being produced by the
27
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frllAlr un; tn, 'qc '.10;91':
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LtDA1< kAl'I03 ANN OLS
source and the intensity of its effect. Such a determination
requires the prior existence of standards of regulated noise
level. The standard acts as a safeguard against arbitrary
action by the city official charged with enforcement and the
agency reviewing that decision. Upon such a finding, bar
owner Y would have an opportunity to appeal the decision. After
petitioning the reviewing agency, she would be granted a hearing
on the matter and allowed to present a defense to the action
against her. Homeowner X and his neighbors would be allowed to
present evidence of the negative effects they experience. The
reviewing agency would write a decision based on the facts pre-
sented at the hearing and the rule on noise level. The decision
may order specific remedial action to be taken within a stated
time frame, declare the entitlement to rest with the homeowner
or with the bar owner and encourage negotiation, award damages,
or dismiss the case for lack of proof of essential elements of
the claim.
If the reviewing agency decides that the homeowner is en-
titled to be free from the noise being produced by the source
which is above the level set by the standard, then the bar owner
must make necessary reductions in noise or pay the homeowners
damages to continue at the present level. In effect, the bar
owner must purchase the homeowner's right to less noise. On
the other hand, the Board may decide that the noise does not
exceed the standard. The homeowners may pool their resources in
an attempt to buy the right of the bar owner to make noise. In
the latter case, the noise source will not respond to the home-
owners' monetary offer until it is sufficient to offset the
economic consequences of changing a successful business practice.
The key feature of the impact assessment ordinance is its
ability to induce negotiations prior to the decision by the city
official or reviewing agency. The inducement for bargaining is
the fear of being regulated by the city or the court system.
T-- Id I CNOI I LMLO 6y
1 JORM MOCROLA13
I
hliw<W 1Ll'!cJ by JORM MICROLAb
LLOAt< RAY iUS AI10 L_
The range of regulated effects is bounded on the bottom
by a standard which triggers the jurisdiction and authority
of the city official and the reviewing agency to hear and
decide as well as provide a regulatory remedy to a conflict
between parties. See Figure 4. The establishment of this
standard is essential to the correct and effective functioning
of the regulatory scheme. It should be based on both technical
and equitable considerations. The upper boundary of the regu-
latory range is approximately equivalent to that level of harm
which would be deemed sufficiently substantial by the courts to
maintain a nuisance suit. In time this upper boundary will be
manifested in a performance standard. The standard which triggers
the regulatory power may fall significantly below the "substantial
harm" standard required by the courts for nuisance action.
The promulgation of standards of performance will result from
a historical pattern of regulation of negative effects via the
impact assessment ordinance. The upper boundary of the regulated
range of negative effects represents the boundary between the
administrative authority to deal with noxious effects and the
court's authority to deal with nuisance cases. If a performance
standard could be established at this margin, the handling of
true nuisance cases could be greatly expedited by resolving them
at the local administrative level through the application of pro-
hibitory remedies. Standards of performance would be based on
inferences drawn from court cases and administrative rulings
and orders. These standards, hopefully, would survive tests of
their validity upon judicial review.
Regulatory performance standards trigger the remedies which
represent regulatory functions of the agency. Prohibitory per-
formance standards trigger the agency's authority (concurrent
with the court's) to prohibit and penalize excessive levels of
negative effects which constitute a substantial harm. In Figure 4,
noise in excess of 95 dbs in a residential zone can be prohibited
by the agency as well as the court; noise levels greater than 50
dbs but less than 95 dbs are subject to regulation.
29
MILRUE ILMED By -.
DORM MICROLAB
rrnAv P1r �, o. hit 'i017f�
i
MIS I<Oi ILI'II.J BY JORM MICROLAB
CLOAi< kAPIU� ANJ r)u
While the power to regulate has often been recognized as
the power to prohibit, the distinction being drawn here between
regulatory remedies and prohibitory remedies seeks to avoid this
confusion. Regulations is a means of public direction which is
geared to promoting mutual interests at the least cost to either
side of the conflict. The operating principle is one which
seeks to foster mixed usage in close proximity.
Prohibitory remedies must be based on a finding of incompa-
tibility between the inherent interests of the parties and the
social and economic consequences of nonintervention. Also
operating on the decision -makers is an assumption about what use
is most appropriate for a given area (similar to assumptions
underlying a zoning plan). A presumption contained in the city's
comprehensive plan regarding the desirability of a given land
use in a given area may swing the decision in favor of one or
the other side. Besides planning standards, economic and poli-
tical realities may also influence the decision-making process.
The comprehensive plan will often yield if pressures create too
much strain on its foundation.
The power to regulate negative effects through an impact
assessment ordinance is derived from the state power to police
activity in order to advance the public health, safety and welfare.
If the effect of the regulation is seen as a reasonable exercise
of the police power and the decision-making process is sufficiently
safeguarded against arbitrary and capricious results, then the
system of regulation will most likely be upheld by the courts as
constitutional.
Under the impact assessment ordinance, a plaintiff in a
nuisance suit in District Court may have the case referred to the
local reviewing agency if the court reasonably believes that the
negative effect complained of falls within the regulated range of
the ordinance. See Figure 5. Following the decision of the
reviewing agency, there is still an opportunity for judicial review.
In a case where the plaintiff goes directly to. the reviewing agency,
31
:IICRM ILMED BY
r JORM MICROLAB
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Id1 CROFILREO BY
JORM MICR+LAB
CIPAR RIU'II)" • nf.S Id01NFS
tial harm
lllcROFILMED 6Y
JORM MICR#LAB
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harm
MILAUt IL61LU BY JORN 141CROLAf
LLUA9 RAI'IU:, AND JL
the agency's decision and grant of relief may fail to resolve
the conflict adequately because of limitations on the agency.
See Figure 6. Thus, a plaintiff who has sufficient basis to
win a favorable judgment on a nuisance theory in court will
not be frustrated by commencing action with the city administra-
tive agency. The policy of referring complaints of nuisance which
are less than the substantial harm standard but possibly within
the range of regulated negative impacts will serve to facilitate
just results.
The city's reviewing agency may simply declare which party
is entitled to have the negative effect abated or continue to
operate at the same level. In the former, the negotiations be-
tween the parties may be induced if the agency does not specify
how the abatement is to be effectuated. The market value of the
negative effect thus becomes an internal cost of the source's
operation. In some instances the agency may pre-empt bargaining
by an order specifying that the source meet certain requirements
which bring it into compliance with the regulatory standard.
Such an order may involve restraining the operation temporarily
until design modifications can be made or subjecting the source
of negative effects to a system of fines for failing to comply
within a reasonable period of time specified in the order.
2. Site Plan Review Ordinance: Developers who require
subdivision, rezoning, or adjustment of zoning specifications as
well as those who propose large-scale residential/large-scale.
nonresidential and planned unit development must demonstrate to
varying degress to city officials and staff how the land is going
to be used. Development on one or two undivided parcels of land
less than two acres which do not need to be rezoned or adjusted
may occur without the city's review or comment. Such development
is typical of the transformation of the North Side Neighborhood.
Reconstruction occurring at the maximum allowable density often
results in negative impacts on adjacent property due to the
overly high density allowances and the lack of proper public
management of the development itself.
34
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Ideally, the negative impacts themselves would be assessed
(see impact assessment ordinance) in light of the compatibility
of the proposed land use with surrounding land uses. When
estimates of future negative impacts are difficult to calculate
because of difficulty in quantifying impacts and because of a
high degree of uncertainty about the future tenants or volume of
activity to be carried on, control of the design of the site can
be used as an indirect method of fostering compatibility. Site
plan review represents an intermediate degree of public direction
in the land development market. (cf. High intervention by govern-
ment through zoning regulations; low intervention through perfor-
mance standards.) The topic of permitted or prohibited land use
is not addressed as directly with site plan review as with
zoning regulations. Site plan review may have the same effect
of zoning if certain uses are incapable of meeting design
standards. For example, design standards for location of commer-
cial use which is likely to generate noise and a demand for
vehicular facilities may require installation of sound buffers
and visual screening. The cost of adequately meeting these stan-
dards when performance standards are far exceeded may be prohibi-
tive. Thus, the use or activity is effectively prohibited.
Site plans will be approved upon review by the staff and an
administrative body. Certain uses will presumptively require
specified design characteristics based on standards. The stan-
dards for design are tied to the history of performance of a
given land use. The land use producing negative effects will be
subject to performance standards. Excess performance will result
in effects which trigger the requirements of any design standard
for the site which might be selected as an alternative means of
bringing the activity within the acceptable line of performance.
Thus, a property owner putting land to a use which exceeds per-
formance standards may (1) reduce the level of activity until the
negative effects produced are below the standard of performance;
or (2) develop a site plan which incorporates features which
satisfy design standards available to bring the land use into
compliance with performance standards.
35
MICROI ILM10 6Y
' JORM MICRbLAB
,rnpn i,,v I, !n" V
Mli..I<J1 iU•ILU BY JUKM MICRULAb
LEJAI< kAHL)J ANN JLC
If the uncertainty about production and export of future
negative impacts is substantial, mandatorydesignloped
features
con-
may be unreasonable. site plans may
be along a
tingency theory. If certain conditions are created, then
splan which are designed to ame-
pecified features of the site installed. The development
liorate negative conditions must be insta
red rather than all
of the site could occur as conditions requi
at once on the basis of pure speculation about possible negative
evelopment of a site
impacts. An ordinance allowing for phase d
would complicate the administrative process because of the need
for on-going monitoring to determine when critical conditions
were reached.
iew as a means of assuring compa-
The use of site plan rev
tible development requires that an estimate of negative impacts
and appropriate design features be determined. The reviewing
administrative body and staff must be provided with enough in-
formation about the proposed land use to make appropriate recom-
mendations regarding design features. (Such a process alswhich
o
requires that the review staff have a technical exp
ertisewill satisfy the demand for knowledge about the ability of
certain designs and material that insulate those impacted or
In some cases review
otherfthan theplan
isolate the source.) applicant,
unusual uses may require review by parties
staff, and reviewing administrative body including interested par-
ties, other agencies, and the neighborhood organization. Most
cases where site plans are required will be handled routinely
as
an administrative matter with provisions for public notice, perso-
nal notice to adjacent property owners (and others at the discre-
tion of the Building Official) and public hearing prior to the
final decision.
The requirements for submission of a site plan would limit
its application to cases where potential conflict was antici-
pated. Individual parcels in a residential zone which were being
developed for residential purposes at the same or nearly the
same intensity as nearby parcels would be exempt unless circum-
stances dictated otherwise. One set of circumstances which
36
:41001 W111) By
DORM MOCROLA13
i rppu Pdl""' 'v; 1.10!9(5
i
N!t,1 J ILALU by JORM I.11CRULAb
LLUAH RAP IJ� ANU JLC 11 .. _
comes to mind is one where a single-family structure is
converted for use as a rooming house or multiple -family
dwelling. in such a case parking demands would dictate
a site plan which would compensate by providing for
more off-street parking.
Development which was subject to more direct and per-
haps more comprehensive regulations such as impact assess-
ment and performance standards might not be subject to site
plan review unless design options were chosen. In general
the submission of a site plan would be required where
other regulations were inadequate. Cases of different inten-
sities of the same land use and cases of different land uses,
either nonconforming in character or located near zone
boundaries which are located proximately to each other, will
be typical.
3. Residential Performance Standards: The concept of
residential performance standards ties directly into the
impact assessment ordinance. Common practice in regulating
land uses which were characterized by external effects was
the establishment of performance standards. Since the most
obvious land uses which have these characterisitics are in-
dustrial, regulation of industrial zone activity has been
accomplished by setting standard levels of noise, smoke,
and effluents which can be generated. More stringent standards
have been won by environmental interests as the costs generated
by polluting sources have become more apparent.
While the urgency of the need in residential commercial
zones may not be as great, the usefulness of performance stan-
dards should not be overlooked. Most residential and commercial
uses do not pump slime out into the natural drainage system or
billow smoke and soot over the neighborhood, but high density
dwellings and auto traffic associated with a use may result in
parking problems. Dust from gravel or dirt parking lots which
are not regulated by the zoning ordinance because of nonconforming
status, odors from unusual garbage which do not constitute
37
--
i wiceor uwen elr
JORM MICRWLAB
rrnnv :":, M q anrir
141U.(W iLALO BY JOkM MICROLAB
• LLOAN kAVIJ; AGW
violations of housing or health ordinances, and aesthetic
dissonance resulting from disinvestment are examples of the
type of problems that could be addressed effectively by means
of instituting performance standards.
Through the use of performance standards parties who
were found to be in excess of the prohibitory standard could
be fined, made to pay damages to the injured parties, and
enjoined. If the accused party was found to be in violation
of the regulatory performance standard, regulation in the
form of modification or abatement of the land use creating the
negative effects would be appropriate. The existence of a
written performance standard in either case would serve to
convince the party in excess that corrective measures were
justified and reasonable. Conflict which was the subject of
performance standards would be more easily resolved.
4. Incentives for Development: (a) Flexible requirements
Use of the concepts of planned unit development and floating
zones is not prevalent in an existing neighborhood. Usually the
developer can only qualify for these types of development if the
area of land exceeds two acres. Such a condition could be met
in an existing neighborhood only by aggregating several parcels;
this possibility is unlikely on the North Side of Iowa City.
In the event that two or three lots come under the control of a
single owner who wishes to combine the land for one development,
the city should be open to reasonable proposals which deviate
from the specifications of the zoning ordinance and at the same
time provide an added resource to the neighborhood. The extent
of deviation should be limited in some manner, but not so much
that an innovative site plan would be prohibited as a matter of
course. Basically, flexibility would be provided by the use of
averages of requirements over the whole unit rather than a
parcel -by -parcel dictation. In some instances public improvements
might be waived and more density allowed in exchange for the pro-
vision of special amenities which would benefit the neighborhood.
MA
A'
i
I41CROf ILMCD BY
JORM MICROLA6
rrnpP nn". n�rS ,•4(11'1(°.
Mi LwWi !L;•ILLJ by JUKM MICRULAb UUAk k*ioj Aflb �L,
The Department of Community Development, the Planning and
Zoning Commission, and City Council would participate in the
process essentially in the same way as they do in cases of
subdivision review. The neighborhood's role in the process
would be crucial to accurately estimating possible impacts
and existing descriptions as well as raising all the issues.
(b) Neighborhood consent: In conjunction with building
flexibility into the specifications found in the zoning ordi-
nance, the strict prohibition of uses could be made a negotiable
proposition also. Where certain uses are prohibited in order
to protect the public's interest in maintaining property values
and in reducing conflicting uses, some uses could be allowed
with the consent of the neighborhood. This type of exception to
the prohibited status of a uses would be appropriate if it could
be shown that property values would not be adversely affected,
that conflict with nearby uses will be de minimus, and that the
use will enhance the neighborhood by providing a resource.
Neighborhood residential zones which prohibit grocery stores,
group homes, museums and so on might find pursuasive arguments
for allowing such prohibited uses to occur.
The criteria for obtaining consent of the affected neighbor-
hood would be specified by ordinance. Other cities have adopted
"prohibited unless consent" ordinance requiring two-thirds of
the property owners abutting the street or property to give their
consent. The process of persuasion which would doubtless occur
could be steered by safeguards similar to those used in regular
elections. Consent action should be guided by standards so that
property owners are not able to act arbitrarily. Another possi-
bility is to treat the petition as a request for rezoning and to
make the granting of approval contingent upon a study of the
area and a showing of consent by two-thirds of the property owners
within one hundred feet. The neighborhood consent would in effect
grant the petitioning party conditional use of property within the
prohibited zone. The grant of exceptional use would be again
subject to the zoning requirements if any substantial change was
39
MICRDI IL ED By
' JORM MICR6LAB
(rppn pnr m� 05 !1017f°,
M;LIWiiLfiLu BV JORM MICROLAB
• CLUAtt RAPIUJ AiiJ JL., 11-i- , -"
made in the operation or structure. In this sense its status
would resemble that of a nonconforming use.
Neighborhood consent as a means of lifting prohibition or as
a condition attached to approval of a rezoning request allows the
neighborhood to determine its own character. The process of
seeking consent will bring developers in touch with neighborhood
concerns as well as foster a neighborhood identity.
(c) Rehabilitation fund: Rehabilitation of neighborhoods
can be encouraged through the establishment of a special loan
and grant fund set up by the public. The terms accompanying the
award of grants and loans would be tailored to the ability of
the individual property owner repay the fund. Eligibility would
in part be based on the lending patterns established by private
financial institutions. Neighborhoods which did not need low-
interest loans or grants could be encouraged to upgrade and
maintain their dwellings by means of a property tax moritorium
on such improvements.
(d) Special recognition: Neighborhoods which are able to
establish a functioning organization to represent their interests
in local development decision-making may also meet criteria for
designation as a special district. As an officially -recognized
special district, the neighborhood through its organization could
further influence the type of development which occurs within its
boundaries by review processes consistent with its designation.
Property owners within the district would be members of the
district for voting purposes. Special recognition by the organi-
zation of property owners who have added significantly to the
identity being fostered could be held out as an incentive rehabili-
tate and maintain homes.
In summary, the corrective measures fall into two main
divisions: modifications and additions. Possible modifications
include upgrading presence notice procedures, conditioning the
issuance of building permits, consolidating controls, and enforcing
40
�. RUl Arun By
JORM MICR6LA9
1'r gOn VEf'�n• , nuc, �!Or�l'S
MICRBnuarB By
1 JORM MICR¢LAB
CFnAD MT", . P'. WIPIF5
w:w iLALb by JURM MICkULAIi JL
MIlRWIL;'ILU BY JORM MICROLAB LEJAk kAPLuS MU ut., ;L.1 •�'•"
Appendix II
AFFIDAVIT FOR INITIATIVE OR REFERENDUM PETITION
State of Iowa
City of Iowa City, Johnson County
Iowa City, Iowa, on oath depose and say that I am a qualified elector. I
swear that I will supervise the circulation of the petition and I will be
responsible for filing it in proper form.
All notices relevant to this initiative or referendum proceeding shall be
sent to:
(Name)
(Address)
I have attached to this affidavit the full text of the proposed initiative
ordinance or the ordinance sought to be reconsidered.
Witness my hand this day of ' 19
(Signature)
Subscribed in my presence and sworn to before me by
this day of 19
Notary Public in and for Johnson County,
Iowa
"Qualified elector" means a person who is registered to vote pursuant
to Chapter 48, Iowa Code (1975).
43
�ROFILIdCD BY
I
JORM MICR+LAB
frppp
MiL,kUi ILMLU BY JORM MICROLAB LLUAR 'RAP IoS AND oE. `'!U L_.
i
AFFIDAVIT OF CIRCULATOR
state of Iowa
City of Iowa City, Johnson County
I,
Iowa City, Iowa, on oath depose and say that I am a qualified elector. I
hereby certify that I personally circulated the petitions attached hereto. I
have obtained signatures, all of which were affixed in my presence
(number)
and I believe them to be genuine signatures of the persons whose names they
purport to be. I swear that each signer had an opportunity before signing to
read the full text of the ordinance proposed or sought to be reconsidered.
I understand that I am liable to criminal penalties as provided by State
law if I file a falsd affidavit.
Witness my hand this _ day of
(signature)
Subscribed in my presence and sworn to before me by
this day of
19
19
Notary Public in and for Johnson County,
Iowa
"Qualified elector" means a person who is registered to vote pursuant
to Chapter 48, Iowa Code (1975).
44
MICIMILMEn BY
JORM MICR40LAB
rrpAP I'APIT M N[C
Mi!LkUrILMLO BY JORM MICROLAB
GEUAk RAPIU�, ANU Ji
PETITION FOR REFERENDUM ON ORDINANCE
To the City Council of the City of Iowa City, State of Iowa:
we, the undersigned, being qualified, electors of the City of Iowa City, do
hereby join in a petition to require reconsideration by the Council of Ordinance
# , entitled
attached hereto and by this reference made a part hereof, and, if the Council
fails to repeal such ordinance, to have it submitted to the electors at an election
as required by Article VII, Home Rule Charter of the City of Iowa City.
"qualified elector" means a person who is registered to vote pursuant to
Chapter 4R, Iowa Code (1975).
EV
MICROFILRCO RY
JORM MICR+LAf3
F(p�p ynPl��� pC `. MOIflCS
ralu(UFILbIi.0 BY JURM 64ICRULAb
LEUAR kAPIU�) AW AD
PETITION TO INITIATE AN ORDINANCE TO THE
CITY COUNCIL OF THE CITY OF IOWA CITY, STATE OF IOWA
We, the undersigned, being qualified electors of the City Of Iowa City, State
of Iowa, respectfully petition that the proposed ordinances, attached hereto and
by this reference made a part hereof, shall be submitted to the qualified electors
of the City of Iowa City for their approval or rejection at an election as required
by Article VII, Nome Rule Charter of the City of Iowa City.
"Qualified elector" means a person who is registered to vote pursuant to
Chapter 4E, Iowa Code (1975).
46
�� nl MICROFILMED NY
I
JORM MICR+LAl9
CEDAR PA�'I'�`DFS idOINFS
14i Li<Ui ILHLL) BY JUR14 Id1CRULAB
LLUAA kAPIU5 AIIU JL
Appendix III
PROCEDURE R AMENDING
CITYHE ZONING ORDINANCE
ODE
I. Standard application form filed with City Clerk.
II• Referred to Department of Community Development (D.C.D.)
Current Planning Division for staff review.
III. Application and staff report sent to Planning and Zoning
Commission (P.Z.C.)-
a) Considered by P.Z.C. at informal meeting.
b) Recommendation formulated at formal P.Z.C. meeting.
c) Depending on the type of amendment, P.Z.C. holds:
1) public hearing after 15 -day prior public notice;
2) public discussion after 7 -day prior public notice.
i IV. Application, staff report, P.Z.C. minutes containing recommen-
dation are referred to City Council.
a) Public hearing after 15 -day prior public notice in newspaper
and signs on property.
b) Final action on application after consideration at two
prior meetings unless this requirement is waived by
3/4 vote.
c) Final action requires simple majority vote. If the
proposed action by the City Council is contrary to the
p.Z.C.'s recommendation or protested by owners of 20%
of the land included in, to the rear or side of, o
opposite the land proposed for rezoning, a 3/4 majority
vote is required.
47
MICROFILMED BY
i
JORM MICR46LAB
crI1M I'?rin• q -S 'dM llES
MiL,iWi-iL;'I[.j BY JORM MICROLAB
(,EMtf RAVIJ'� M0 JLC
Appendix IV
PROCEDURE FOR SUBDIVISION APPLICATION
I. Discussion stage (two-week time frame) (optional)
A. Sketch plat to Dept. of Community Development (D.C.D.).
B. Informal Planning & Zoning Commission (P.Z.C.) agenda item.
ZI. Preliminary stage (45 -day time frame)
A. Application for preliminary plat approval filed with
City Clerk.
B. Referred to D.C.D. Development Coordinator
1. Distributed to agencies and school district
2. Agency review meeting
3. Applicant information meeting
4. Revisions to preliminary plat
C. Referred to P.Z.C. informal meeting
1. Consider application, preliminary plat, staff report
2. Revisions to preliminary plat
D. Formal P.Z.C. consideration
1. Denial (recommended)
2. Approval (recommended)
E. Referred to City Council; action by resolution
1. Denial
2. Approval: good for 18 months
a) proceed to Final Plat application process
b) file with City Clerk, D.C.D. and Engineering
Division.
ZZI. Final Stage (45 -day time frame)
A. Application for final plat approval filed with City
Clerk.
B. Referred to D.C.D. Development Coordinator with legal
papers.
1. Distributed to City Attorney & City Engineer
2. Agency review meeting
3. Applicant information meeting
4. Revised plat filed with City Clerk
48
,.. •~I MICROF ILMID DY
JORM MICR6LAB
MAP PArIV • '�f°, >1Di Hf4
I-IILKUi lLi•ILU BY JOIN MICROLAB
• LEUAH RAP1U5 AIIU UL
LEGAL PAPERS REQUIRED FOR SUBDIVIDING
1. Attorney's Opinion regarding title, encumbrances and bonding.
2. Certificate by Clerk of District Court of approved encum-
brance bond.
3. Certified statement from County Treasurer saying subdivision
is free from taxes.
4. Certified statement from Clerk of District Court saying land
is free from all judgments, attachments, mechanic's and
other liens.
5. Certified statement of County Recorder regarding title,
encumbrances and bonding.
6. Statement of owner and spouse consenting to plat proposals.
7. Petition for city paving of streets; waiver of cost of
paving and assessment.
8. Certification by City Manager regarding improvements and
installations.
50
c•, rs
141C ROFI LI4CD 6Y
JORM MICR#LA9
MAP UAPIn', • nrS MOTIFS
MiuFWI iLMLU UY JORM MICROLA6 • Ci.UHit kAVtu� AIl� ��.. -- •-"
Appendix V
APPEAL TO THE
BOARD OF ADJUSTMENT
DATE
I (we) , —• of
ame ai ing re ss
respectfully request that a determination be was denied the by the
Board
of Adjustment on the following appeal,19 for the reason
Enforcing Officer on
that it was a matter w>ic , in is opinion, should properly
come before the Board of Adjustment.
tion variance
exception An interpretation P
is requested to Section of the Zoning ordinance for t e
reason that:
It is an appeal for an interpretation of the ordinance
or map.
It is an exception to the ordinance on which the Board
of Adjustment is required to pass.
It is a request for a variance relating tothe
use area frontage
arof the O nance.
Remarks:
The premises affected are located. at egaescription o
in Zone District
property involved in t is appea
Has any previous application or appeal been filed in connection
with these premises?
What is the applicant's interest in the premises affected?
What is t e approximate costo t e wor involves:
Explanation of purpose to which property will be put:
plot Plan attached yes no.
51
MICROMMID By
' JORM MICR(.�LAB
i
0
F1i �itUr iL;9LL) BY JORM MICkOLAB
APPEAL TO THE
BOARD OF ADJUSTMENT
Page 2
LLUAti RAV 'iJS A;IL) .IL
Ground Plan and elevations attached _ yes _ no. If no,
explain:
Following is an abstractor's plat and list of property owners
within 200 feet of the exterior limits of the property involved
in this appeal, together with addresses of same:
NAME
I (we) further state that ifthis request is granted, I (we) will
proceed with the actual construction in accordance with the plans
herewith submitted within six months from date of filing this
appeal; will complete the work withinyears) from
said date; and that I am able from a finan'—'iT,-Te gal, and
physical basis to do so.
Date :
19
Signature(s) of ApplicantLs)
_or se o oar o lustment n y
Date hearing advertised Date of hearing
Fee paid $ Receipt No.
Decision of the Board of Adjustment
Reasons:
1.
2.
3.
Other remarks:
BOARD OF ADJUSTMENT
52
RV.
4I CROIIu40 By
' JORM MICR6LAB
Mini<UliLMLU BY JORM MILROLAb LLUAk kAPiuy ANU
Appendix VI
INTERPRETATION, VARIANCE, EXCEPTION OR SPECIAL USE
I. Standing: person aggrieved or any officer, department,
board or bureau of the City of Iowa City, affected by a
decision of the Building Inspector.
II. Appeal process:
A. Appeal filed with City Clerk.
B. Referred to Department of Community Development, Current
Planning Division.
C. Appeal and staff report sent to Board of Adjustment.
1. Public notice and hearing; letters of notice are sent
to all property owners with 200'.
2. Standards
a) variance - extreme hardship;
b) exception - balance private interest against
public health, safety and welfare;
C) special use - 8.10.19 Zoning ordinance specified
conditions.
D. Appeal to District Court.
53
r— ;arcaanLwen By
JORM MICR(ILAB
('MAP PAPP,
MiL,k01'ILI'1Li7 BY JOR14 141CROLAB CLUAH kAFWS AND L)L
Appendix VII
ADMINISTRATIVE PROCESS FOR ENFORCEMENT OF THE HOUSING CODE
Chapter 9.30.3 Iowa City Municipal Code
1. Commencement of action:
A. Complaint filed with Housing Inspector.
B. Violation revealed during systematic inspection.
C. Housing Inspector determines if there are reasonable grounds
to believe that a violation exists.
II. Corrective letter sent to owner specifying areas of noncompliance.
III. Petition by owner to Board of Appeals within 10 days:
A. Filed with Housing Inspector.
B. Notice to petitioner of hearing date.
C. Hearing held within 30 days of filing.
IV. Action by Board of Appeals.
V. Provision for judicial review.
VI. Follow-up inspection and enforcement.
54
MICRO[ ILMEO BY
' JORM MICR¢LAB
CfMA P.nl'!n • '�fC 410 "IfS
MiuNi !C-ILU By JURM MIGKULA.B
LLUAK KAPfU�) AI4U L)L,
BIBLIOGRAPHY
"The Basic System of Land Use Control: Legislative Perogative
v. Administrative Discretion," The New Zoning: Legal,
Administrative and Economic Concepts and Techniques, N
Marcns and N. Groves (eds.), 1970.
Coase, R.H.,"The Problem of Social Cost," Journal of Law and
Economics, vol. 3, P. 1, 1960.
Code of Iowa, chapters 284, 380, 413, and 414 (1977).
"County Emphasizes Neighborhood Preservation," Practicing
Planner, June, 1976.
Ellickson, Robert C.,"Alternatives to Zoning: Covenants,
Nuisance Rules, and Fines as Land Use Controls," Univer-
sity of Chicago Law Review, vol. 40, page 681, 1973.
Haar, Charles M., "The Social Control of Urban Space," Cities
and Space, Wings (ed.), Johns Hopkins Press,
Balt�.more, 1963.
Heyman, Ira, "Legal Assaults on Municipal Regulations,"
Management and Control of Growth, vol. 1, pages 187,
190, 232, Urban Land Institute, 1975.
Hirsh, Werner,"
The Supply of Urban Public Services," Issues
in UrbanEconomics, Perloff and Wings (eds.), John
Hopkins Press, Baltimore, 1968.
"Impact Zoning: Incentive Land Use Management," Environmental
Comment, page 13, Urban Land Institute, January, 1977.
McNulty, Robert H. and Kliment, Stephen A., Nelgnoornoou
r of Methods and Techniques,
, New YorK, Nir —u -
Municipal Code of the City of Iowa City, chapters 8 and 9,
Home Rule Charter.
Schretter, Howard A., "Making Building Codes Work for the Small
Town," Small Town, Vol. 7, No. 6, December, 1976.
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YOUR IOWA CITY GUIDE TO RADIO LISTENING
COMPILED BY THE IOWA CITY PUBLIC LIBRARY
DECEMBER, 1977
-- ON YOUR AM DIAL --
KCJJ - (ABC) - 1560 AM - IOWA CITY
Broadcast Hours: 22 hours per day (off the air at sundown for 2 hours)
Format: Adult contemporary and modern country
News: Local and regional news 15 minutes past and 15 minutes before the hour;
ABC national news on the hour.
Special Programming: ys
'Isssuesn& Answers"b- ABClic f- Sundays, 11:06irs programs p.m.
"Howard K. Smith" - ABC - weekdays, 3:30 p.m.
"Frank Gifford" - ABC - weekdays, 4:30 p.m.
"Harry Reasoner" - ABC - weekdays, 5:30 p.m.
Public Service: Monte MacBride
Box 2118
Iowa City, Iowa 52240
Business Phone: 354-1242
Newsroom Phone: 354-1921
MICROFILMED BY
JORM MICR+LAB
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All
!•li 1. itUF iLi•1L.0 BY JUKM mlCkOLAb
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KCRG - (ABC) - 1600 AM - CEDAR RAPIDS
Broadcasts 24 hours a day
Format: Top 30 music
News: Mon. -Fri.: 12:50, 1:50, 2:50, 3:20, 3:50, 4:20, 4:55, 5:30. 5:50, 6:50, 7:50,
6:55, 9:55, 11:55 a.m., and 12:54, 4:50 11:54 p.m. - (Weekends less frequently)
Special Programming: Paul Harvey at 7:55 and 10:30 a.m and 12 Noon Mon. -Fri.
"Evolution of Rock," 7:00-10:00 p:m., Sundays.
"State of the City," 11:55 a.m., Sundays.
"Talk of the Town," 12:25 p.m. Mon. -Fri., and 2:25 & 5:05 a.m.
Tuesdays -Saturdays. publicity
Public Service: Edna A. Herpublic st, vice president for promotion, p y
affa
KCRG
2nd Avenue at 5th Street S.E.
Cedar Rapids, Iowa 52401
Business Phone: 1-398-8422
Public Service Phone: 1-398-8367
Studio Phone: 1-362-5274 Request Line"
KUNI - (NATIONAL PUBLIC RADIO) - 90,9 FM - CEDAR FALLS - UNIVERSITY OF
NORTHERN IOWA
Broadcast Hours: 6:00 a.m. - 1:00 a.m.
Format: Classical, Jazz, Soul, Folk and Progressive Music
Monthly program guides are available
News: 7:00, 8:00, 9:00 a.m. daily
Special Programming: "NewsTPlussTwentyder5:30 p.m. pdaily -- news and features
of interest to Iowans
Live Iowa folk music as scheduled
UNI football.
Public Service: Director of Public Service
KUNI/KHKE
University of Northern Iowa Broadcasting Services
Cedar Falls, Iowa 50613
Business Phone: 1-273-6400
Studio Phone: 1-800-772-2440 (free WATS line) FM
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KXIC - 800 AM - IOWA CITY
Broadcast Hours: 6:00 a.m. to local sunset
Format: Adult contemporary music; news and information.
All University of Iowa Sports
News: 6:45, 7:45, 8:45 a.m., Noon, 5:00,
Network news from Iowa Radio Network on the hour
Special Programming: "KXIC Forum, Sunday, 12:15 p.m.
"Community Calendar" -3 times daily, 9:00,
a listing of local events
"Dottie Ray" -11:45 a.m. - interviews
Public Service: Ricke2Hennnessy, Production Manager
Box KXIC
I 52240
11:00 a.m., 3:00 p.m.
Iowa City, owa
KXIC will not accept announcements for paid events. Address your
notices of free events to "Community Calendar."
Business Phone: 354-1181
Studio Phone: 354-1182
KRNA - 93.5 FM - IOWA CITY
Broadcasts 24 hours a day, 7 days a week
Format: Contemporary Rock with live air talent
News: 20 minutes past the hour, 24 hours a day
Special Programming: "Focus" -5:30 a.m, and 9:00 a.m. Sunday
"Education Today" - 5:00 and 8:30 a.m. Sunday
"Commentaries"40 second spots throughout the week --
listeners voicing their opinions on various subjects
Public Service: 1027yWold
Hollywood Blvd.
Iowa City, Iowa 52240
Business Phone: 351-6426
Request Line: 351-6593
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KSUI - (NATIONAL PUBLIC RADIO) - 91,7 FM - IOWA CITY - UNIVERSITY OF IOWA
Broadcast Hours: 6:30 a.m. - 12:30 a.m.
Format: Fine arts, cultural, classical music.
Program guides are available
News: 7;00, 8:00, 9:00 a.m., 12:00 noon.
Special Programming: "All Things Considered," 7:00 p.m.;
Major Symphony Orchestra, 8:30 p.m. every night;
Metropolitan or KSUI opera, Saturday, 1:00 p.m.
Public Service Director: Rod Kodros
3300 Engineering Building
The University of Iowa
Iowa City, Iowa 52242
Business Phone: 353-5665
Studio Phone: 353-5665
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WHO - (NBC) -1040 AM - DES MOINES
Broadcasts 24 hours a day
Format: Talk shows and news 8:30 - 11:30 a.m. and 1:00 - 4:30 p.m.
Contemporary adult music from 6:30 p.m. - 11:00 p.m.
Country music from 11:00 p.m. - 5:00 a.m.
News: 2 hours of news twice daily -- 4:30 - 6:30 P.M.
Special Programming: "Close Up" 4:35 - 5:00 p.m. Sunday
"Faith to Faith" - 6:05 - 6:30 p.m. Sunday
(interviews with members of the clergy)
Voice of South East Asians - 8:30 --99 00P_m9Sunday
9:30 p.m. Sunday
Community on the Move (In Spanish)
Public Service: Bob Williams (,,....1
WHO
1100 Walnut
Des Moines, Iowa 50308Busine
Studios s Phone: 1-515-288-6511 AM
Phone: 1-515-288-6511
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WMT - (CBS) - 600 AM - CEDAR RAPIDS
Broadcasts 24 hours a day
Format: Talk shows and middle-of-the-road music
"Jim Rogers at night", News and talk show, interviews 7:00 p.m. - 10:00 p.m.
News: CBS network news on the hour followed by local news, major newscasts
at 6:15, 7:00 a.m., 12 Noon, 5:00, 6:00, 10:00 p.m.
Special Programming: "Out on a Limb" --local interviews, 12:30 - 1:00 p.m., Sunday
"Pop Concert" --6:30 - 10:00 p.m. Sunday (light classics,
easy listening, jazz)
Public Service: Jim Dalton
WMT
Box 2147
Cedar Rapids, Iowa 52406
Business Phone: 1-395-6000
Studio Phone: 1-800-332-5401 (Free WATS line for request and phone-in shows)
KICG - 100,7 FM - IOWA CITY
Broadcast Hours: 6:00 a.m. - 2:00 a.m.
Format: 6:00 a.m. - 8:00 p.m. Automated, Top 100 Rock
8:00 p.m. - 12:00 midnight Live, album -oriented Rock, Progressive
Rock--"Moondance Program"
12:00 midnight - 2 a.m. Automated
News: On the hour every hour
Special Programming: "King Biscuit Flour Hour" --recorded concerts of current
progressive musicians, Sunday 10:00 p.m.
University of Iowa Basketball
Direct news of current progressive music and artists
11:20 p.m. and 1:20 a.m.
Public Service: Rick Hennessy, Production Manager
Box 2388
Iowa City, Iowa 52240
Business Phone: 354-1181
Studio Phone: 354-1182
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KOCR - 102.9 FM - (KNOWN AS Q103) - CEDAR RAPIDS
Broadcasts .24 hours a day
Format: Top 40, Contemporary Adult
News: 15 minutes past and 15 minutes before the hour from 6:00 - 8:15 a.m.
j and at 12:22, 5:22, 7:22, and 9:22 p.m.
Special Programming: "Youth Report" - 7:45 - 8:00 a.m., Sunday.
"Black Awareness" - 8:00 - 8:15 a.m., Sunday.
"Cedar Rapids on Cue" (Interviews) - 8:15 - 8:30 a.m., Sunday.
Public Service: Dave Hinman
KQCR
Suite 500
Paramount Building
Cedar Rapids, Iowa 52401
Business Phone: 1-363-2061 f ,I
Studio Phone: 1-363-2061 FM'
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W0I - (NATIONAL PUBLIC RADIO) - 640 AM - AMES - IOWA STATE UNIVERSITY
Broadcasts from Sunrise to Sunset
Format: Classical, Jazz, Public Affairs, and Agricultural
Program guides are available
News: 7:00, 8:00, 9:00, 10:00, 11:00 a.m. 12 Noon; 4:00, 5:00 p.m.
Special Programming: Live coverage of the Iowa General Assembly when in session,
"This Morning" - A telephone "call out" public affairs
program, 9:00 - 11:00 a.m. Weekdays
Public Service: WOI Bulletin Board
Iowa State University
Ames, Iowa 50011
Business Phone: 1-515-294-5555
Studio Phone: 1-515-294-5555
AM
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RADIO) - 910 AM - IOWA CITY - UNIVERSITY OF IOWA
WSUI - (NATIONAL PUBLIC
Broadcast Hours: 6:00 a.m. - midnight.
Format: JazzFree�program news nguides rare �available,
7:00, 8:00, 9:00, 10:00, 11:00 a.m., 12:30 p.m.
News:
2:00, 3:00, 5:30 P.M.
1:45 p.m. and 3:54 p.m.
9:30, 10g:
Markets:
:'Chro0nicle," 5:00 P.M. Sunday p.m. Monday.
Special Programming: 'Your 6:00 p.m. Sunday; 1:30
Radio).
Turn,:
"All Things Considered," 4:00 p.m. daily. (National Public
Public Service: Rod odros
'3300EngineeringBuilding
The University of Iowa
Iowa City, Iowa 52242
Business Phone: 353-5665
Studio Phone: 353-5665
AM
-- AND ON YOUR FM DIAL --
KCCK - 88.3 FM - CEDAR RAPIDS - KIRKWOOD COMMUNITY COLLEGE
Broadcast Hours: 6:00 a.m. - 12 midnight, Mon. - Thurs.
Friday
6:00 a.m. - 1:00 a.m.,
7:00 a.m. - 1:00 a.m., Saturday
7:00 a.m. - 12 midnight, Sunday
Public Affairs.
Format: Fine arts Free monthlylprogram�guideazz s arefolkavailable
12 Noon, 6:30, 11:00 p.m. Mon. -Fri.
News: 6:00, 6:30, 7:00, 8:00, 9:00, 11:00 a.m.,
11:00 p.m., Sat. and Sunday.
7:00, 8:00, 9:00 a.m. and
Special sday
Programming: Indian rNaturerCenteram 2News1, 7:20 a.m., Wednesday
Creekic
National Town Meeting, 1:00 p.m., Wednesday
12:30 and
p.m.
Spider'sWeb oioe)2Mon.-Fri.
MajorSymphony Orchestra, each weeknight at8:00P.m.
A
Public Service: Dennis Trachta, Operations Manager
KCCKF
P,0. Box 2068
Cedar Rapids, Iowa 52406
Business Phone: 1-398-5446
FM
Studio Phone: 1-398-5446
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KHKE - (NATIONAL PUBLIC RADIO) - 89,5 FM - CEDAR FALLS - UNIVERSITY OF
NORTHERN IOWA
Broadcasts: 7:00 a.m. - 1:00 p.m.
Format: Classical music (including performances by the New York Philharmonic
and the Metropolitan Opera).
News: "News Plus Twenty" - 6:30 p.m.
"All Things Considered" - 7:00 p.m.
Special Programming: Opera broadcasts - 1:00 p.m., Saturday
Children's stories - 4:30 p.m., Daily
Public Service: KHKE-FM Radio
W01 (NATIONAL PUBLIC RADIO) - 90,1 FM - AMES - IOWA STATE UNIVERSITY.
Broadcast Hours: 6:00 - 12:30 a.m., Monday -Friday
6:00 - 1:00 a.m., Saturday
7:00 a.m. - Midnight, Sunday
Format: Classical, some jazz. Program guides are available.
News: 6:00, 6:30, 7:00, 8:00, 9:00 a.m.; 12:30, 6:00, 7:00 p.m.
Special Programming:- "Morning Report" and "World at Seven" Mon -Sat.
6:00 - 7:15 a.m.
Occasional live concerts.
Public Service: Bu0lletin Board
Iowa State University
Ames, Iowa 50011
Business Phone: 1-515-294-5555
Studio Phone: 1-515-294-5555 FM
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Mental Health Care for Women: Ito lemonLi ng the Ideals.
Panel) lots will remarkon wor s ops tit a roto t5g,
perspectives. Designed for extensive audience part-
icipation. Kris Arnold, Melissa Farley, Rhoda Car•:cy,
Karlene Kerfoot, Jane Sanders; Pat Many, moderator.
international Women's Panel: women 6 Dee inion-makin .
women from [rad tonal and western cultures will dis-
cuss the topic based on their own life experiences.
Discussion and questions welcomed throughout. Ann
Stromquist, IWP Coordinator; Karen Combs, Assistant
Coordinator.
Career Plannin Inereasin the Odds for Success.
A career decision -ma ng process w 1 be presented.
Through exercises and discussion, participants will
assess their assets and preferred work environments.
Career goals, strategies, and alternatives will be
discussed. Leslie Byers, Pat Caretta, Sally Bull.
Assertive Behavior Trail. Focus will be onthree
communication patterns: non-assertive, assor,iv e, and
aggressive. Discussion of differences, presentation
of strategies for change, and exercises. Barb Ettleson
(900am), Pat Many (I0:45am), Iris Winkler (1:30Pm).
positive Mother in : A La Lech Lea ue A roach to
Mot ee-C InteracC on. W 1 :incase mot or images,
mothers an child's needs, and breastfeeding as the
start to a successful growing experience. Mary Kay
Wissink, Judy Rhodes, Claudia Barber.
Lesbian Culture. A multi -media presentation of Lesbian
Cu Cure: mus c, film, poetry, fiction. Discussinn of
the lesbian lifestyle. Lesbian Alliance members.
Women and Power. Two parts: the history of matriar-
c es as an argument that power is a matter of Recoup -
tion; practical suggestions on rising personal Power
in one-to-one and small group interactions. Rosalyn
Frank, Clara Oleson.
Woman's Place: In the Home and Out. Panel discussion
and total and ence participation will focus on person-
al satisfaction with current work. choices: full-time
in the home, full-time out of the home or in between.
Charlene Giles, moderator.
Intercultural Women's PAP. Panel of women from diff-
erent minority cultures will share their viewpoints
on how the women's movement relates to them.
Violence a sins[ Women: Rave, Abuse and Sexual harass-
ment. T e na Cafe o v a encs aga ns[ .amen w e
discussed by members of the Rape Victim Advocacy Pro-
gram. Terry Kelly, Karen Leddy, Kristy Kissel, Mary
Flinders.
Women in Prison. A presentation of women's lives in
pr son, an 'adescription of those institutions.
Minette Declarer, State Senator; Anne Spitler, College
Of Law; Olge Wilson, Project (lope.
Revolution in Worin's licalthcare: 1978. Panel an what's
FAppen —i9�emin st salt care: abortion, gynecol-
ogy, birth, lesbian health and political action women
can take. Gayle Sand, moderator.
LLUAk kAP,uS AIID oL,
For more information, contact I9RAC
130 N: Madison St., Iowa City, IA 52242
(319) 353-6265
T T1
Micuonuar.n or
i
JORM MICR6LA8
rrnnp uer.n. rf� lanrlrs
3S/
ants, how men relate
Pat Addis, Kossia Orl
studies.
record albums,
some action.
WAVAW.
on non-sexist lite
will encourage and
School staff..
ivity, and practical I
union, organize one,
Flowers, Dory Ervin.
the "women's artists
on current job mark,
Information on suppn
Sue ilettmanspergcr,
Ing artist; Jayne i!i
to get more for you.
owners or renters, I
once. Shirlee C. Ei
Feminism and Men. E<
.omen's movement, it
that people have abo
changing roles. Car
resentative from Iow
who is married to n
n from which
drawn. Carol
women's Mecrang w
media coverage and
Vandarbosch and of
Older Women. A dlscal
pro ems o this sp
income, lifestyles.
the ERA, reproduce;
issues, and waysto
Drish, Paula Klein.
.ing theIdeals.
e rom a ear
audience part-
, Rhod, L'a r:•Cy,
moderator.
cision-makinq.
.ures will dis-
experiences.
ighout. Ann
,s, Assistant
will be on three
Ver assertive, and
:C a, presentation
lses. Barb Ettleson
sinkler 11:30pm1.
tc Aroach to
;uss mo[ fie images,
istfeeding as the
Lence. Mary Kay
r.
ientation of Lesbian
In. Discusslen of
inose members.
Story of matriar-
i natter of percep-
it; personal power
fictions. Rosalyn
panel discussion
11 focus on person-
nolces: full-time
'me or In between.
f women from diff -
their viewpoints
to them.
and Sexual Harass-
atwomen will be
c tlm Advocacy Pro-
isty Kissel, Mary
women's lives in
institutions.
o Spitzer, College
979. Panel on what's
abortion, gynecol-
tical action women .,
MiufUi ILi•ILU BY JURM I.1ICRULAB
die
For more information, contact VIRAC
- 130 N; Madison St., Iowa City, Ili 52242
(319) 353-6265
3.st
tUAI< RAPIJ�) AND 1_
Women's Studies: An A roach to as aterdiscl linar
Stu at ma es women a studies c..feren[ from
of
or
disciplines; expectations o' teachers and stud-
ents, how men relate to women's st_9ie1. Susan Mc Quinn,
Pat Addis, Kossia Orloff, students anrolled in women's
studies.
Women A ainst Violence A ainst Womac. Slide show and
d isc uss ion o how v olence aga oat +'o -en is used to
sell record albums, followed by an opportunity to
take some action. Kimela Nelson, State Coordinator
for WAVAW.
Non -Sexist Education. Educators vf:: discuss decisions
to be made n the educational field, with an emphasis
on non-sexist literature. Games aad open discussion
will encourage audience participation. Willowind
School staff..
Or ani zln women in Unions. A brief presentation of
women s h stor cal role n unions, _`eir present act-
ivity, and practical information about how to join a
union, organize one, and cope with e-ployers. Ellen
Flowers, Dory Ervin, Marcia Hackman, E%- Haslett.
Women in A[t: Prae[icalitles1 clow does the art scene
9a lcr es, sows, pro essionalisr_'1 work and how has
the "women's artists movement" affected this? Views
on current lob market for art schools and colleges.
Information on support networks of/for women artists.
Sue Hettmansperger, UI Art Dept.; Rosalie Seeks, visit-
ing artist; Jayne Hileman, Des :nines Art Center.
financial Mana9 e_ment 6 Your insurance Dollars. Some
o ar,leal �e•as in f tna octal masa ae.-en: for women: how
to get more for your insurance dollar in car, home-
owners or rents:::, life, he.rltn, rn4 a lability insur-
ance. Shirlee G. Eickelberg.
Feminism andMen. Explores the role of men in the
women sem— movement, its positive effects on men, doubts
that people have about male-female relationships and
changing roles. Carol Whitehurst, Cine Roughton, rep-
rusentative from Iowa City Center `or Men, and a man
who in married to a feminist.
Relaxation and Guided Fantasy. Limited to 10 people.
everyone wi11 be gu ded oto a state of Jeep rolaxa-
tien from which some discoveries about the self will
be drawn. Carol Bridges.
_v L] thin Yau IJanted 7o Know About Houston and tiers
Prevented rom F nd ng Out. Impressions Of the Na[ owl
women's Meeting w 11 be shared, with discussion of the
media coverage and obvious discrepancies. Jane
Vanderbosch and other observers.
Older Women. A discussion of the unique concerns and
praT_1oms6T this special group incl'aling loneliness,
income, lifestyles. Beth Walsh.
Femin /am and thu Oack lash. A participatory workshop
to exam no the "now r ght", organi:0A Opposition to
the ERA, reproductive freedom, and other feminist
issues, and ways to deal with the b., klash. Ruth
Drish, Paula Klein.
i
VII CItUII LMLO OY
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LEUAk k*10U A11U DE
Y V Gs I KSHOP PROG, IAM ONE & ;E -HALF HOUR WORKSHOPS
SATURDAY, FEB. 18, 1978 9:00 am till 10:30 am
Mental Health for women: Implementing the
Ideals (Grant -Wood)
International Women's Panel: Women and
The WOMEN TODAY ! workshop program offers
all participants a chance to learn, to Decision Making (Harvard)
Career Planning: Increasing the Odds for
share, and to plan action for change,
Success (Yale)
personally, in our community.
Assertive Behavior Training (Indiana)
All workshops are to be held in the Iowa
Memorial Union, University of Iowa campus
Descriptions of the workshops' contents,
and the names of the facilitators are
listed on the reverse side of this page.
CHILDCARE will be provided free of charge;
pre -registration for childcare is NOT
required for the workshop program. All
non -university participants will be asked
to pay a $2.00 registration fee for the
workshops. However, no one will be ex-
cluded because of inability to pay.
A "Rock and Rest Room" for mothers who are
nursing or who have infant children will
be in the Princeton Room in the Union.
Supplies will be provided by La Leche
League. Childcare for toddlers and older
children will be located aL the WRAC.
Feedback, suggestions, and evaluation are
requested by all the workshop participants.
This will help us to plan rul.ure programs
better suited to your need~.
9 am
Non -Sexist Edu
9:45 am
Organizing Wom
Women and Art:
10:45 am till 19-1510:45 10:45 am
Positive tJothering: A La Leche League Financial Man
Approach to Mother -Child Interaction Dollar (Kirkw
(Harvard) 11:30 am
Assertive Behavior Training (Princeton)
Lesbian Culture (Yale) Feminism and
Women and Power (Grant -Wood) 12:15 to 1:30
12:15 pm till 1:30 pm
LUNCH 1:30 pm
Relaxation and
State)
1:30 pm till 3:00 pm 2:15 pm
Woman's Place: In the Home and Out Everything You
(Harvard)
Assertive Behavior Training (Indiana) & Were Prevent
Intercultural women's Rap (Grant -wood) 3:15 pm
Violence Against women: Rape, Abuse and Older women (K'
Sexual Harassment (Yale)
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rrDAP PATTI' • I1rS t401NfS
4:00 pm
3:15 pm till 4:45 pm
Feminism and t
Women in Prison (Harvard)
Revolution in Women's Health Care: 1978
(Grant -Wood)
Women's Studies: An Approach to Interdis-
WOMEN'S SPIRIT
ciplinary Study (Yale)
(Yale)
Women Against Violence Against Women
Come express th
(Indiana)
spirituality, r
recreate woman
share: fruits,
A WOMEN'S ART EXHIBIT will be held in the
ments.
Lucas -Dodge Room of the IMU on Saturday,
mmunum
February 19 from 9 am till 5 pm.
KARLA MILLER 6 JA
vocals. 8:30 Pm t
�! k41001 IL141D BY -
JORM MICR4�LA6
rrDAP PATTI' • I1rS t401NfS
AM
mil,iWl101LU BY JORM MICROLAB
ONE & 1E -HALF HOUR WORKSHOPS
9:00 am till 10:30 am
Mental Health for Women: Implementing the
Ideals (Grant -Wood)
International Women's Panel
rogram offers Decision flaking (Harvard)
learn, to Career Planning: Increasing
r change, Success (Yale)
Assertive Behavior Training
yyyyy 9
Iin the Iowa
f Iowa campus
s' contents,
ators are
f this page.
ree of charge;
re is NOT
ogram. All
will be asked
fee for the
will be ex -
to pay.
others who are
hildren will
the Union.
La Leche
Tors and older
the WRAC.
(.valuation are
op participants.
uLure programs
Women and
the Odds for
(Indiana)
10:45 am till 12:15 pm
Positive Mothering: A La Leche League
Approach to Mother -Child Interaction
(Harvard)
Assertive Behavior Training (Princeton)
Lesbian Culture (Yale)
Women and Power (Grant -Wood)
12:15 pm till 1:30 pm
LUNCH
1:30 pm till 3:00 pm
Woman's Place: In the Home and Out
(Harvard)
Assertive Behavior Training (Indiana)
Intercultural Women's Rap (Grant -Wood)
Violence Against Women: Rape, Abuse and
Sexual Harassment (Yale)
3:15 pm till 4:45 pm
Women in Prison (Harvard)
Revolution in Women's Health Care: 1978
(Grant -Wood)
Women's Studies: An Approach to Interdis-
ciplinary Study (Yale)
Women Against Violence Against Women
(Indiana)
A WOMEN'S ART EXHIBIT will be held in the
Lucas -Dodge Room of the IMU on Saturday,
February 19 from 9 am till 5 pm.
LEOAR kAPm ANU UC
FORTY-FIVE MINUTE WORKSHOPS
9 am
Non -Sexist Education (Michigan State)
9:45 am
Organizing Women in Unions (Miller)
Women and Art: Practicalities (Kirkwood)
10:45 am
Financial Management & Your Insurance
Dollar (Kirkwood)
11:30 am
Feminism and Men (Indiana)
12:15 to 1:30 om : LUNCH
1:30 pm
Relaxation and Guided Fantasy (Michigan
State)
2:15 pm
Everything You Wanted to Know about Housto
& Were Prevented from Finding Out (Kirkwoo
3:15 pm
Older Women (Kirkwood)
4:00 pm
Feminism and the Backlash (Michigan State)
WOMEN'S SPIRITUAL CELEBRATION : 7 PM
(Yale)
Come express the female aspect of your
spirituality, reclaim Goddess imagery and
recreate woman rituals. Bring things to
share: fruits, flowers and musical instru-
ments.
KARLA MILLER & JANE VIEMEISTER on guitar, piano&
vocals. 8:30 pm till 11 pm, Wheel Roo6, IMU
MICROLILREO BY
' JORM MICR4�LA6
Ongn Drs M01'I1t
.,. ,) <: fa JURM 1-11LKUOhti
Week of Activities
;ploring Our Past,
Dresent & Future
11-19,1978
;ity, Iowa
_MI (itIII ILMI ) III
JORM MICROLA13
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SrHEDULE OF EVENTS
JRDAY, FEBRUARY 11
* Coffeehouse and Opening of "Mothers: The
Photography Exhibit of Our Orn." Features
pictures of mother, grandmothers, great
grandmothers and aunts collected from the
Iowa City/University of Iowa Community.
WRAC, 8 p.m.
SUNDAY, FEBRUARY 12
* Mothers Photography Exhibit- WRAC, 1 P.M.
to 5 p.m.
MONDAY, FEBRUARY 13
* Mothers Photography Exhibit- WRAC, 9 a.m.
to 9 P.M.
* Special Brown Bag Luncheon series on
"Handywomen Skills" begins, WRAC, 12 noon.
* Feminist Writers' Workshop Poetry Reading
at the WRAC, 8 p.m.
TUESDAY, FEBRUARY 14
* Mothers Photography Exhibit- WRAC, 9 a.m.
to 9 P.M.
* Brown Bag Luncheon--"Handywomen Skills"
series --WRAC, 12 noon.
WEDNESDAY, FEBRUARY 15
* Mothers Photography Exhibit -WRAC, 9 a.m.
to 9 P.M.
* Brown Bag Luncheon--"Handywomen Skills"
series --WRAC, 12 noon.
* Koko Taylor, blues singer and other acts -
Iowa Memorial Union- 8 p.m., Presented by
IMU Programming Board. Advance tickets
available through the WRAC.
THURSDAY, FEBRUARY 16
* Mothers Photography Exhibit -WRAC, 9 a.m.
to 9 P.M.
* Brown Bag Luncheon--"Handywomen Skills'
series, WRAC, 12 noon.
* Open House, Information on weekend's
events --WRAC, 1 to 7 p.m.
* "The Impact of Feminism on Women and Men"
a lecture by Phyllis Chesler, author of
Women and Madness and All About Men, Main
Lounge, IMU, _8p m. , Ca -sponsored by
Lectures Committee. RECEPTION FOLLOWING
AT THE WRAC.
FRIDA FEBRUARY 17
* Mothers Photography Exhibit- WRAC, 9 a.m.
to 9 P.M.
* Brown Bag Luncheon--"Handywomen Skills"
series, WRAC, 12 noon.
* "Votes for Women: A Graphic Episode in
the Battle of the Sexes." Lecture by
Dr. Paula Harper, comparing the suffrage
movements in England and the United
States. Trowbridge Hall, 3:30 p.m.
Sponsored by Women's Studies and the
History Department.
* Lecture by Jane Lewis-Galven, Topic and
place to be announced. 7 p.m. Sponsored
by Special Support Services and Black
American Law Student Association in
conjunction with Black History Week.
* Women's Valentine Dance --10 S. Gilbert
St., 10:00 P.M.
SATURDAY, FEBRUARY 18
* Workshop Program (see details)- IMU,
9 a.m. to 5 p.m. Registration 8:15 a.m.
Big Ten Lounge, IMU. $2 registration
for non -University student participants.
* Women's Art Show, featuring local artists
in the Lucas Dodge Room, IMU, 9 a.m. to
5 P.M.
* Women's Organization Fair. Representa-
tives of community and University groups
will be available to answer questions,
and seek new members. 2nd and 3rd floor
lobbies, IMU, 9 a.m. - 5 p.m.
* Mothers Photography Exhibit --WRAC, 9 a.m.
to 5 P.M.
* Entertainment, Wheel Room, IMU, 8 p.m. -
Sponsored by IMU Programming Board.
SUNDAY, FEBRUARY 19
* Mothers Photography Exhibit -WRAC, 1-5
p.m.
* New Games --Non-competitive games which
promote full participation -Main Lounge,
IMU, 1 P.M.
* Women's Music Recital, featuring
University musicians- 10 S. Gilbert St.,
Gilbert St. entrance, 3 p.m. Sponsored
by Sigma Alpha Iota, Women's Music
Fraternity.
:110t1 11 MI 0 R',
DORM MICROLAea
WORKS OP TOPICS SATURI
H: O AM TIL MO PM
Politics of Women and Power
Career Development
Positive Mothering
Women's Health
Gay/Straight/Bisexual: A Disc
Organizing Women in Unions
Portrayal of Women in the Reco
Women in the Home
Mental Health Care for Women
Assertive Behavior Training
Women's Studies: An Approach
Lesbian Culture
Feminism for Men
Intercultural Women's Rap
International Women's Panel
Violence Against Women: Rape,
Sexual Harrassment
Women in Prison
Non -Sexist Child Rearing
Women in Art: Practicalities
Relaxation and Guided Fantasy
Older Women
Feminism and the Backlash
Child Abuse
Managing Money
Third World Women's Caucus
*A detailed brochure outlining
content will be available at a
Women Todayl logo by
(EVENTS
b.m.
Y 11
and Opening of "Mothers: The
Exhibit of Our Own." Features
mother, grandmothers, great
and aunts collected from the
iversity of Iowa Community.
12
13
Exhibit- WRAC, 1 P.M.
phy Exhibit- WRAC, 9 a.m.
Brown Bag Luncheon series on
men Skills" begins, WRAC, 12 noon.
Writers' Workshop Poetry Reading
RAC, 8 P.M.
ARY 14
hotography Exhibit- WRAC, 9 a.m.
Luncheon--"Handywomen Skills"
RAC, 12 noon.
EBRUARY 15
Photography Exhibit -WRAC, 9 a.m.
1 Luncheon--"Handywomen Skills"
BRAC, 12 noon.
lor, blues singer and
Pother
acts-
orial Union- 8 P•m
ed by
ramming Board. Advance tickets
e through the WRAC.
RUARY 16
Photography Exhibit -WRAC, 9 a.m.
Bag Luncheon--"Handywomen Skills'
S, WRAC, 12 noon.
House, Information on weekend's
s --WRAC, 1 to 7 p.m.
Impact of Feminism on Women and Men"
ture by Phyllis Chesler, author of
and Madness and All Abut Men, Main
eIMU 8 p.m., Co-sponsored by
res Committee. RECEPTION FOLLOWING
IE WRAC.
, .- i,r JUkM 11lttULhu
FRIDA ;EBRUARY 17
* Mothers Photography Exhibit- WRAC, 9 a.m.
to 9 P.M.
* Brown Bag Luncheon--"Handywomen Skills"
series, WRAC, 12 noon.
* "Votes for Women: A Graphic Episode in
the Battle of the Sexes." Lecture by
Dr. Paula Harper, comparing the suffrage
movements in England and the United
States. Trowbridge Hall, 3:30 p.m.
Sponsored by Women's Studies and the
History Department.
* Lecture by Jane Lewis-Galven, Topic and
place to be announced. 7p.m. Sponsored
by Special Support Services and Black
American Law Student Association fn
conjunction with Black History Week.
* Women's Valentine Dance --10 S. Gilbert
St., 10:00 P.M.
SATURDAY, FEBRUARY 18
* Workshop Program (see details)- IMU,
9 a.m. to 5 p.m. Registration 8:15 a.m.
Big Ten Lounge, IMU. $2 registration
for non -University student participants.
* in theLucas
sArt SDodghow,e Room,eaturilMU,local la artists-ti
5 p.m.
* Women's Organization Fair. Representa-
tives of community and University groups
will be available to answer questions,
and seek new members. 2nd and 3rd floor
lobbies, IMU, 9 a.m. - 5 P.m-
* Mothers Photography Exhibit --WRAC, 9 a.m.
to 5 P.M.
*
Sponsored mbytWheel
l UPrograming Moom, IMU, r
amningBoard. m
SUNDAY, FEBRUARY 19
* Mothers Photography Exhibit -WRAC, 1-5
p.m.
* New eo
which
promote fullparticipation-Mgames
ainLounge,
IMU, 1 P.M.
* Women's Music Recital, featuring
University musicians- 10 S. Gilbert St.,
bylSigmaSAlphatIota, Women's Mu°red
s{c
Fraternity.
DORM MICROLAB
WORKS9y0P TOPICS SATURDAY, FEB. 18,
8 AM TIL x:00 PM
Politics of Women and Power
Career Development
Positive Mothering
Women's Health
Gay/Straight/Bisexual: A Discussion
Organizing Women in Unions
Portrayal of Women in the Record Industry
Women in the Home
Mental Health Care for Women
Assertive Behavior Training
Women's Studies: An Approach
Lesbian Culture
Feminism for Men
Intercultural Women's Rap
International Women's Panel
Violence Against Women: Rape, Abuse, and
Sexual Harrassment
Women in Prison
Non -Sexist Child Rearing
Women in Art: Practicalities
Relaxation and Guided Fantasy
Older Women
Feminism and the Backlash
Child Abuse
Managing Money
Third World Women's Caucus
*A detailed brochure outlining workshops'
content will be available at a later date.
Women Today! logo by Denise Renschen
1.
r.i,: ,L. h1 JUhbl :11LOJLnU • „Lw,r: nni , .
MANY THANKS to the groups who planned the
week: Student Programming and Planning
Group, Women's Resource and Action Center;
Afro-American Cultural Center; Black American
Law Student Association; Chicano Native -
American Center; Delta Sigma Theta; Emma
Goldman Clinic for Women. Feminist Writers'
Workshop; HERA; International Women's Panel;
Iowa City Center for Men; Iowa Nurses Assn.;
La Leche League; Lesbian Alliance; Organiza-
tion of Women Law Students and Staff; Rape
Victim Advocacy Program; Sigma Alpha Iota;
Special Support Servipes; The Clearing;
United Action for Youth; Women in Communica-
tions; Women's Community Leadership Institute;
Women's Physical Education; Women's Resource
and Action Center Advisory Board.
SPECIAL APPRECIATION TO THE UNIVERSITY OF
IOWA AND: Student Associations Senate;
O
WOMEN TODAY! HALF THE WORLD RISING
¢ a
of Student Activities; Iowa Memorial Union
N W S O
WOMEN TODAY! developed from a meeting of
University of Iowa and Iowa City community
¢ r C
groups late in September, 1977 to consider
l vl Gz}
y, 0
the needs and progress of women in Iowa City
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and to begin a communication network. Work-
F- -
ing together, we have used the resources and
a
�_ „_ a
talents of this diverse community to celebrate
CD a c
and explore all aspects of today's woman.
z
The cooperative effort is expected to
0
continue, with hopes of presenting similar
events in the future.
o ¢ u
MANY THANKS to the groups who planned the
week: Student Programming and Planning
Group, Women's Resource and Action Center;
Afro-American Cultural Center; Black American
Law Student Association; Chicano Native -
American Center; Delta Sigma Theta; Emma
Goldman Clinic for Women. Feminist Writers'
Workshop; HERA; International Women's Panel;
Iowa City Center for Men; Iowa Nurses Assn.;
La Leche League; Lesbian Alliance; Organiza-
tion of Women Law Students and Staff; Rape
Victim Advocacy Program; Sigma Alpha Iota;
Special Support Servipes; The Clearing;
United Action for Youth; Women in Communica-
tions; Women's Community Leadership Institute;
Women's Physical Education; Women's Resource
and Action Center Advisory Board.
SPECIAL APPRECIATION TO THE UNIVERSITY OF
IOWA AND: Student Associations Senate;
History Department; Lectures Committee; Office
of Student Activities; Iowa Memorial Union
Programming Board; Vice President of Student
Services; Women's Studies Program.
Thanks, also, to others who have in some way
contributed to make Women Today! become.
W
CHILDCARE will be provided free of charge
Z
W
u
Saturday, from 8 a.m. to 5 p.m. at the WRAC.
Childcare for other events can be arranged in
Z
o
advance by calling the WRAC, (319) 353-6265.
c F
REGISTRATION is not necessary for any Women
o ¢ u
Today! events. All events are open to the
LL°a W"
public, and, with the exception of a $2.00
0 uu N
fee for the workshop series, are free of
y z s
charge.o
N o
FOR MORE INFORMATION on scheduled events,
NIA^
>� >-
additions or corrections to the program,
contact the Women's Resource and Action Center,
130 N. Madison St., Iowa City, IA 52242
z z a
353-6265.
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— _:airua� niaia a,
JORM MICROLAEa
A Week of
Exploring
Present
February 11�
Iowa Cit
THE UI)I
' WOMEN S
130 N.
IOWA CI
Fli �Nr 1LALU BY JURM MICROLAB
LLLArZ k41dj ANO �L� i�.:��,. ••
b1:u<Ui iL1i.;J BY JORM 141CkU LAB
CLJAk kAVIoL Aliu JL -
CITY OF IOWA CITY
CIVIC CENTER 410 E. WASHINGTON ST IOWA CITY IOWA 52240 (319) 354.1800
February 10, 1976
The :Mayor and Council
City of Iowa City
Iowa City, Iowa 52240
Mr. Mayor and Council:
Re: dousing Policy Plan
Dated August 1977
By East Central Iowa
Council of Governments
With a sense of urgency, your Housing Commission has directed me
to comment to you regarding the above -captioned matter, as it is
our understanding that the period for public comment on this matter
will expire February 15, 1978•
It is with considerable frustration that the Iowa City Housing
Commission discovers a document of such potential importance coming
into existence without the Commission's lmowledge, and quite obviously
without the opportunity for meaningful local input from the Commis-
sion or any one else.
From our view, the document is wholly inadequate, and poses the
threat of serious long-term damage to local housing efforts. Al-
though apparently developed by East Central Iowa through the "70111
planning process with 701 funding, and although it is being "sold"
as a "policy" plan, a number of its sections go well beyond the
traditional 701 regulations. In fact, sections dealing with a
Fair Share Allocation Plan, and with Housing Management Capacity,
appear to be directly related to regional Housing Opportunity Plan
(HOP) regulations. Thus, we are quite reluctant to allow it to
pass simply as inadequate 701 planning.
Should this document., as it now stands, be accepted at the Federal
level as a regional HOP, serious long-term local damage will result.
The housing baso study contained in this document puts forth con-
siderable data that is significantly different from data developed
by Iowa City over many years. Most differences appear to result
primarily from definitional variances in methods used. However,
it is of no interest to this Commission to pursue fixing "blame"
for the obvious -- and serious -- lack of communication demonstrated
by the regional body responsible for this document. Although such
a pursuit may be of some use in improving future communications,
our interest .in the existing situation is to generate sufficient
impetus to achieve:
353
!1IQt01 1010 OY
JORM MICR+LA9
C,'D41' [,11,jn' . q!(,!!0!NI'5
t4futUi iLi'U BY JORM MICROLAB
Page 2, February 10, 1978
14r. Mayor and Council
CEOAR RAPIJS ANO JL�
1) Alteration of the subject document to realistically
reflect local conditions and needs, or
2) The labeling of the subject document publicly as
inadequate and faulty "701° planning that is clearly
out of the arena of regional HOP planning.
We believe your Housing Commission, as a citizens group whose
members reflect a broad cross-section of local housing interests
and who have contact with citizen interests in housing throughout
the City, could have provided a valuable perspective in the de-
velopment of this document. More importantly, perhaps, we feel
certain the Commission could have offered input to encourage the
development of this document so as to have made it useful, rather
than detrimental, to local housing efforts.
Federal regulations governing aroawide comprehensive plans, speci-
fically Section 600.80, paragraphs (b)(1) and (b)(3), provide quite
clearly for citizen involvement and communication techniques to be
employed. It is our view that the development of the subject
document has been accomplished without meeting these provisions.
This matter, ladies and gentlemen of the Council, deserves your
urgent attention. I am,
Rospectfully yours,
Robe�TiibbspChairman
Iow City Housing Commission
RGH:rg
` wlCRorno-¢D By
JORM MICR4�LAB
frDAn pprfin': - qfq IdOVC