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Home My WebLink About1978-02-21 Bd Comm. MinutesI.11u0i ILPh.0 BY JORM MICROLAB MINUTES REGULAR MEETING OF LIBRARY BOARD OF TRUSTEES JANUARY 26, 1978 11:15 P.M. LIBRARY AUDITORIUM MEMBERS PRESENT: CEUArt RAI'iU:, AND JL Bartley, Bezanson, Farber, Kirkman, Newsome, Hyman, Ostedgaard, Richerson MEMBERS ABSENT: Moore STAFF PRESENT: Eggers, Spaziani, Ingersoll, Westgate, Carter OTHERS: Barbara Poston, U of Iowa Library School; Virginia Alexander, Mark IV Community Center, Jane Bonnell, Mark IV Library Committee Summary of Discussion and Action Taken The meeting was convened at 4:30 P.M. by President Kirkman. Minutes of the regular meeting of December 21, 1977 and the Informal meeting of January 19, 1978 were approved. Farber/ Bezanson. Library disbursements and the financial reports were approved. Farber/Bartley. Payment of $31500.00 to Hansen Lind Meyer, Inc. was approved subject to receipt of itemization. Newsome/Bartley. An extended report on the Library's joint program with University of Iowa Library School for library services to the Mark IV Community Center was presented by Carol Spaziani, Community Services Librarian, Diane Ingersoll, staff member and library service studenty Barbara Poston; University of Iowa Library School Faculty and Virginia Alexander, Administrator of Mark IV Community Center. It was moved by Hyman and seconded by Richerson to allocate $200.00 from Gifts and Bequests to start a small reference collectionat the Community Center. Motion approved. Director's Report attached. Other agenda items were deferred in order to consider amendments to the FY1979 budget. The City Council decided on 1-25-78 to add $30,000 to the library's budget if the library would continue to provide Sunday service and would not hire an assistant director. The Board approved the Director's recommendation to add 1 1/2 library clerks and a part-time librarian ($22,125); to add $3,000 to the commodities and services budget and $4,875 to the materials budget. This should allow the library to continue Sunday and Thursday evening hours and still be able to provide other library services at approximately the same level with some exceptions. 355 '.i MlcaonuED BY JORM MICR6LA6 prpgq pnrl n< nf5 F1019f `. bliwtUf IL LU BY JORM MICROLAB -2- ULUAk RAPIJ� ANU It was agreed that the library will close on 4 minor holidays in FY1979, that the depth of staffing at the Information Desk may be reduced, that staff efforts and procedures to provide reserve materials will be reduced, that programming and pub- lication will be kept at levels below the current year and that some notifications for overdue materials will be eliminated with costs passed on to delinquent borrowers after the first notice. The amendments were approved 8-0. Farber/Bezanson. The President was asked to send a letter of thanks to the City Council for the budget supplement. Meeting adjourned at 5:50 P.M. Respectfully submitted, �> Lynda S. ustedgaard ecretary Pii Lifuf 1CILJ BY JORM MIGROLAB Director's Report January 26, 1978 LLOAI< I<AI'IJ� AkU JLC The special report on Mark IV today is the first such pre- sentation in several months which gives you a detailed look at one of the library's special services. It is important now and then to take time out from budgets, planning and building programs in order to keep informed about the direction library service is taking and to know about the demands that are placed on the library that are beyond the simple circula- tion function. The budget cycle once again demonstrates the lack of understanding among the public in general and policy makersin particular for 1) amount of staff work needed to prepare library services and materials, 2) the range of activities besides circulating popular materials that the library is engaged in. Senior Citizen Center Carol Spaziani represented the library at two public meetings about the proposed Senior Center. She outlined services the library could provide to that agency and our desire not to needlessly duplicate services that would be provided in a new library facility just a block away. FRIENDS activities The FRIENDS are planning their annual book sale for March 31, April 1 and 2. They have also been named area distributors for a new book rn Grant Wood by Joan Liffering Zug and published by the Davenport Art Museum. This could be a substantial money making activity for the group. They decided not to present the library's proposed building program at their annual meeting in late April. Volunteers The library staff held a lunch-hour potluck on Monday, June 23 to honor the 1977 service of library volunteers Aaron Caplan, Mary Unrath, Meg. Judiesch and Jean Fountain. Staff members who had provided volunteer service to the library were also recognized. Jerry Newsome attended to represent the Library Board and Dottie Ray to represent the FRIENDS. The criteria for a good volunteer program including a paid staff coordinator were discussed. ICPL's volunteer program cannot expand until staff can be designated to coordinate the program and FRIENDS can develop their own methods for recruiting volunteers. ' I41CROI WILD B4 JORM MICR+LA6 f:IP T1 1^° . ^It 1.10PIF S M UwlILILL) BY JURM MICROLAb MINUTES RESOURCES CONSERVATION COMMISSION JANUARY 31, 1978 4:30 P.M. CIVIC CENTER CONFERENCE ROOM ULUhrf kANiJS AiJJ Members present: Bolnick, Denniger, Hotka, Houck, Stager. Staff Present: Tinklenberg. SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN Dague Resignation Denniger noted that it would be desirable to continue to have a Resources Conservation Commission member who has expertise in the area of solid waste. For this reason the Commissioners tabled the resignation and decided to ask Dague to reconsider. Budget On January 25, the City Council approved a FY79 general fund appro- priation of $7,000 for energy conservation and on January 30, Julie Vann, CDBG Program Coordinator, presented the fourth year application for CDBG funding to the City Council, which placed the FY79 CDBG appropriation for Energy Conservation at the requested $41,000. However, only $9,000 was left in the Energy Conservation Program budget for FY78. Tinklenberg reported that he had written a memo to Vann asking for assurance that the costs of an additional flier and the promotional materials for the Heat -Loss Identification would be covered by some other fund since the camera alone will take up the entire appropriated $9,000. Heat -Loss Identification Program The Commission discussed ways and means of using the camera to the best advantage. Tinklenberg reported that the staff was working on the purchase of the camera and the writing of the program description. He also noted that the staff hopes to make the purchase during the month of February. The commissioners felt that the draft proposal of the program description was fine. Flier The Commissioners decided to plan topics for the flier prior to the next meeting. They felt April 17 to 23, 1978, should again be declared Energy Conservation Week and that a flier should be sent out on April 15, 1978. *Houck moved, Denniger seconded, that the Resources Conservation Commission include in the next flier a request for low and moderate income family volunteers to participate in the passive solar demon- stration project. Approved unanimously. 3.540 141CRonu4Fn By 1 JORM MICROLAE] CLIP �)r' -001'ul'P • LEUAk k HUS ANO —2— presentation concerning her work in Kansas itional information concerning the San Luis •y 14, 1978, meeting: 'ication Program. it 6:40 P.M. ler Tinklenberg. t �r1 IllUor 11.1110 BY 1 JORM MICR16LAB f rOAP pAl'I' • 'art 1 NVI FliL;Wl iLYh.L) BY JURM 141CRULAb 7 Iowa City Airport Commission January 19, 1978 Engineer's Conference Room LLUAV< RAV'i0i AHU ULA Members Present Garry Bleckwenn Caroline Embree Jack Perkins Claude Peterson Dick Phipps Others Present E. K. Jones Mrs. John R. Redick SUMMARY OF DISCUSSION & FORMAL ACTION TAKEN: Chairman Peterson called the meeting to order at 7:30 PM. Chairman Peterson asked Jones to read the minutes of the November 17, 1977 regular meeting. It was moved by Phipps, seconded by Bleckwenn to approve the minutes of the Commission's November 17, 1977 meeting as presented. Motion carried. Jones read the minutes of the Commission's Special Meeting of December 6, 1977. It was moved by Bleckwenn, seconded by Phipps, minutes be approved as presented. Motion carried. The bills for the month of December were reviewed by the Commission. It was moved by Perkins, seconded by Bleckwenn, bills for December be approved. Motion carried. The bills for the month of January were reviewed by the Commission. Bleckwenn moved, Phipps seconded the motion, bills be paid as reviewed. Motion carried. Peterson asked Jones to report on the snow removal. Craig Minter and Duane Carpenter, of the.street department, have been very co- operative in trying to keep the airport open. They certainly under- stand the problem and are excellent to work with. The Public Works Department is considering turning a truck over to the airport and the manager could attempt to keep the airport open until such time as the street department could assist. Chairman Peterson read a letter from Dick Pastino stating the Public Works Department was considering turning over to the Airport Commission either truck #210 or #793 this spring after they get either of the trucks in better condition. Peterson asked Jones to get one of the Commissioners to look the trucks over. Chairman Peterson asked Phipps to report on the Commission's meeting with the Council, December 19, 1977. Phipps reported the meeting wasn't very long, however one of the first things that came up was a memo from the City Attorney's office stating the Airport Commission did not have the authority to levey a tax to operate the airport. The Commission authority are under chapter 330 of the Iowa Code, which does not grant such authority. To have the authority to levey a tax, the Commission must be established under chapter 330A, a Regional Airport Authority; Jones stated two years ago, he read a memo from the Attorney General's Office, stating the same thing as the City Attorney's memo stated, with regard to leveying a tax for the airport. The only way a millage can be levied is by approval of the City Council, by their including the millage in the city's tax levey. General discussion followed. 357 I41CROFILMED BY JORM MICR16LA13 '-4,i.KUI Ic'hu 8Y JUW 111GRULAu -2- ULUA(f tAY1J, AND JLC Chairman Peterson asked if there was any other old business. Jones stated the only reason he was plowing the snow was to save the Commission money. Phipps stated that most airports the size of Iowa City have their own snow removal equipment and personnel to run the equipment, which would increase the Commission's budget considerably. Jones stated the Commission used to have their own equipment and the flying service personnel did the removal. Embree asked what happened. Jones replied the City Manager came to the Commission and told the Commission the city would do the maintenance for nothing. The City took a snow blower and truck with a plow and they did the maintenance. I believe two or three years later, the blower engine went bad, and the Commission had me obtain a quote on having the engine rebuilt, which was around $1900.001 instead the City went out and spent over $90,000.00 for a new snow blower. There is no question, the new snow blower is a wonderful piece of equipment compared to the old blower, but for $1900.00, we could have had the old one fixed and could have used it at the airport and by the City when they needed it. See what happened; the City Manager wanted to take everything over. In Embree's report, Pat Stabas' letter to Joe Pugh concerning Commission's records on the Master Plan expenses; prior to that time the Commission kept all their own records and even signed their own checks, which were made out by the City Clerk. All records were transferred to the Civic Center and kept by the city. If the finance department could not find the records, it was no fault of the Commission, as they were not responsible for keeping them. It is for this reason I must defend the Commission when you are being blamed for not having the Master Plan expense records. I was told when the Civic Center basement was flooded, a number of records were destroyed. Chairman Peterson stated as for the snow removal at present, the airport is sharing equipment with the City, and as long as we keep the line of communication open, everything should work out with a truck to start immediately to work on re- moving the snow from the runways and the special equipment needed to remove the snow between the T -hangars, such as an endloader, can be gotten with the help of the street department once it is available. Jones read a letter from Federal Aviation Agency stating a 9 box VASI will be installed on approach to runway 17. General discussion. Chairman Peterson stated he would write a letter to Jay Haas of L. Robert Kimball and Associates to see what is happening on the Master Plan. Chairman Peterson read a letter from Robert H. Bolin, Assistant City Attorney, with regard to money coming to the Airport Commission from the State of Iowa Department of Transportation. Approximately $85,000 for the 9.8 acres of airport property taken in the widening of Highway 218 along with a resolution to be acted upon by the Air- port Commission on the terms of an agreement between the City of Iowa City, Iowa and the Federal Aviation Administration dated Oct- ober 26, 1976. General discussion followed. It was moved by Perkins, seconded by Phipps to adopt the resolution. Motion carried four in favor, Embree abstained as she did not feel she understood the agree- ment. Motion carried. atcaorW111) BY DORM MICR46LAB 1I; u�ul iL'4Lu BY JUkM I.1ICRULAo -3- L LJAI� Chairman Peterson presented a report of the Iowa City Airport Comm- ission, which he hopes will assist new members to the Commission or anyone interested in the operation of the Iowa City Airport. Gen- eral discussion followed. Commissioner Bleckwenn asked Commissioner Embree why she declined in signing the report. Commissioner Embree felt she didn't have any part in preparing the report and was not sure that she agreed with everything in the report. Mainly she had reservations about the need for additional T -hangars as her prior- ity does not lie there. She felt the VASI were of a higher priority and she was pleased that the F.A.A. was going to install two VASI; she also felt it was of higher priority to have more hardsurfaced tiedowns. Also, the concern about the possibility of having to resurface the runways and where the money was to come from. It was pointed out that the T -hangars are one of the few capital imp- rovements for which the Commission can not obtain State or Federal aid. Commissioner Embree's other reservation was that she feels that the Commission has gone backwards on the whole procedeure on the Master Plan. The Commission should have discussed the proposed Master Plan with the Council prior to the hiring of a consultant. Commissioner Phipps pointed out the Commission's Report was not a budget request, but was an attempt to list capital improvements which will be needed at the airport. Commissioner Phipps felt the resur- facing of the runways needs to be done soon; however, he doesn't believe that the city would be willing to come up with $400,000 dollars, and with the Master Plan completed and if the report states the runways need to be overlaid, the F.A.A. will provide 70% of the cost. Commissioner Embree still thought the Commission should hold public hearings for the Public Input and the City Council. It was pointed out that the doing of the Master Plan calls for Public Hearings and meetings with the City Council. Chairman Peterson stated the report he made was to notify the Council of some of the needs of the Airport. General discussion followed. Commissioner Embree said she got concerned about the T -hangars when they were the only item listed in the city's budget. The Commissioners wondered how the T -hangars were included in the city's budget when they hadn't had their budget hearing. General discussion followed. Commissioner Bleckwenn asked Commissioner Embree whether or not she had obtained a copy of what her duties are as a member of the Airport Commission. Commissioner Embree stated she had not and Commissioner Bleckwenn read the duties of the Airport Commissioner, which he had received from the city. The primary reason for having an Airport Commission is to run the airport, and promote it. General discussion followed. Commissioner Embree stated she did not want to see the airport abolished, and her primary concern was that she did not believe the way the Commission has acted in the past will do anything to perpetuate the airport. Her primary duty was to insure that Iowa City will continue to have an airport. General discussion followed. Commissioner Phipps brought up the need for resurfacing the runways. General discussion followed. Chairman Peterson stated he would be at the Budget hearing Monday, with the report, and wondered if there was any particular item he should stress. General discussion followed. M KIM[ 10110 By JoRM MICFUE LAB U !LIEU BY JORM I.1ICROLAB LLUAr( RAF! ii .1iILJ vL.. 'ice• � " Commissioner Phipps stated he wished we would hear something from the F,A.A., as once the Master Plan is completed they might come up with items which could change the Commission's thinking. General discussion followed. Commissioner Phipps thanked Chairman Peterson for making up the report, and including the map of the airport to show the boundries and proposed improvements. General discussion followed. Jones brought up the question concerning the memo regarding the present situation of the Iowa City Airport Commission by Commi- ssioner Embree, on page five concerning Associated Services. That contract was thrown out as the Commission had not held a public hearing on that contract. The legal department was advised that the correct way was to have Iowa City Flying Service build the shop building, turn the building over to the Airport Commission the day it was completed, and Iowa City Flying Service was to be able to lease the building for thirty years paying for the build- ing at 6�% interest over thirty years. I can understand, Caroline, when you run accross something like this Associated Contract, you wonder what the heck is going on. The city attorney approved the Building Contract between Iowa City Flying Service and the Airport Commission on the shop building. It was the understanding that the Flying Service did not own the building and it was to be on a cost cost basis; the building was not to cost the Commission anything. General discussion followed. It was pointed out by Commissioner Phipps that such an arrangement is common practice as he has been approached to build T -hangars under similar agree- ments. The builder is the one taking the risk, and therefore they need a long term lease. Commissioner Embree stated if she would have been on the commission at the time she would have made every effort to obtain the money to build the shop building and lease it to the fixed base operator. Jones pointed out that instead of going to the tax payers for money to build the building, the Commission and other commissions at other airports enter into building contracts and leases to get buildings on the airports. The Des Moines Municipal Airport has done this for years. General discussion followed. The meeting was adjourned at 101115 PM. Next meeting February 15, 1978, City Manager's Conference Room, 7130 PM. i Idl f.201 11.111.1) OY DORM MICR4�LAB , I JAP I'A: , "' . )r I W) !'If' Mli LIWI iLF1Lu BY JORM MICROLAb I.C. SENIOR CENTER-E.H.C. ELDERLY HOUSING JOINT PROJECT TASK FORCE FEBRUARY 1, 1978 -- 4:00 P.M. CITY MANAGER'S CONFERENCE ROOM LLDAk kAPi J� AiiJ JLC - - MEMBERS PRESENT: Lawrence Carlton, Mary Fuller, Clayton Ringgenberg, Mary Rock, Max Selzer, Bob Vevera, Bob Welsh OTHER PERSONS PRESENT: Larry Conrad, Cathy Eide, Dennis Kraft, Dick Pattschull, Julie Vann, Cate Watson SUMMARY OF DISCUSSION: 1. Ringgenberg, committee moderator, opened the meeting by summarizing the goals for the meeting. 2. There was a detailed discussion regarding the status of an additional meeting with the service agencies to share comments, suggestions, and specific informa- tion regarding the Senior Center. This meeting would provide information for preparing the draft programming proposals. There was some question to the necessity of this additional meeting with the service agencies. Rock did not feel that there was a need for acquiring more information from these agencies, but rather a need to involve senior citizens more. The committee agreed that the comments from senior citizens, reflect- ing program needs, have first priority. However, before developing a space allocation plan for the architects, it might be advantageous to discuss the programs with the agencies. Welsh felt that there was a real need for the agencies, providing services to senior citizens, an opportunity to react to the draft report. Vann explained that this meeting would provide a formal opportunity for the agencies to express their feelings and comments. It would also allow the various agencies to interact and share ideas among themselves. Vann felt that it was necessary to get the agencies involved now, to facilitate enthusiasm about the project and a desire to provide their services in this facility. It was suggested that rather than have E.H.C. present a program report next week, followed by the City presenting a separate report a week later, instead a joint report should be presented in two weeks. Morris felt that this procedure would be beneficial to the development of program recommendations. He felt that it was very important that the E.H.C. program and the City staff work together cooperatively. 3. The committee discussed possible dates to hold the meeting with the agencies currently providing services to the elderly. Vann will look into possible meeting places and schedule the meeting. 4. The next Joint Project Task Force meeting was set for February 22, 1978, at 4:00 p.m. in the City Manager's Conference Room. 3S$ ;11CROFILMLD By ' JORM MICR6LAB "JI'v v.m 1"' . 'til, 51n1^.0 b116<Ui ILMLO 8Y JORM MICROLAB Joint Project Task Force February 1, 1978 Page 2 • CEDAR RAFIJS MD LJL', AU:'L-, S. Vann distributed previous sets of Joint Project Task Force minutes, the amended version of the Task Force Philosophical Statement, and the revised Preliminary Program Recommendations prepared by the Ebenezer Center for Aging and Human Development. 6. The meeting adjourned at 5:10 p.m. Prepared by: Cate Watson, Senior Clerk Typist Y RI 141CROFILMID 6Y I' JORM MICR+LAB f!'OAP PArl n9 • DFS MOINFS V 1.1;u4Ui iL;'ILU BY JURM 1,11CROLAB DESIGN REVIEW COMMITTEE FEBRUARY 8, 1978 -- 4:00 P.M. RECREATION CENTER -- MEETING ROOM B LEDAk kAl'W� AiID OL COMMITTEE MEMBERS PRESENT: Haupert, Alexander, Lafore, Sieberling, Wockenfuss, Summerwill, Wegman, Sinek COMMITTEE MEMBERS ABSENT: Lilly, Gutheinz CITY STAFF PRESENT: Wilkinson, Keating SUMMARY OF MEETING DISCUSSION: 1. The Guidelines for Buildings in the "Plaza" Proposed by the Design Review Committee were discussed and amended as necessary. Sieberling moved, and Wegman seconded, that the guidelines be accepted by the Committee and forwarded to the City Council as amended and corrected. Motion carried unanimously. (Copy of guidelines is attached) The Committee thanked Mr. Lafore and Mr. Alexander for all the time and work they have spent in preparing this list of guidelines. 2. The Committee discussed possible visual aids to be used when the guidelines are presented to the City Council. Some of the suggestions included: (1) a permanent pictorial presentation showing the older buildings, the present buildings, and the proposed buildings; (2) a slide presentation of some of these buildings; and (3) a map showing the location of these buildings in the plaza area. It was also suggested that the permanent presentation be used as a display in the lobby of the Civic Center. Several Committee members were to contact architects to see if they would be able to help with the visual presentations. 3. Alexander moved, and Sinek seconded, that the minutes of the January 18 meeting be approved. Motion carried unanimously. The meeting was adjourned. Sandra S. Wilkinson' 141CROf ILnED BY DORM MICR46LAG ft'OAn PAT 111 11019E5 359 MiLitUl i0ILL) by JURN I'IICRULAB LLUA8 kAYIJJ AhU �L " GUIDELINES FOR BUILDINGS IN THE "PLAZA" PROPOSED BY THE DESIGN REVIEW COMMITTEE INTRODUCTION. There are some buildings within the area of the designated "Plaza" (College Street between Linn and Clinton and Dubuque Street between Washington and Burlington) that are of sufficient architectural interest to be worth preserv- ing, even in their present form, and if possible restoring to something like their original condition. It is to be hoped that whatever ordinance or other regulations the City Council may adopt forconcerning presernstiuctionon.nsand mremodelling within the Plaza area may provide of general principle, it is our belief that: 1. The experience with the College Block Building demonstrates that preservation and restoration are economically feasible, and that the recovery, as it were, of Iowa City's p ast attracts a good deal of interest that is commercially exploitable. 2. The existing buildings are tangible evidence of the growth and change of the past. No specific style is dictated for future construction, but the styles of the past are treasured as records of the vitality of the small midwestern city. 3. The preservation of the buildings that do have architectural interest, and concern for their setting - incontributeparticular, what werfully is done to buildings that adjoin them - may to the interest, variety, and attractiveness of the entire area. So long as new or drastically re thatneitherbuildings are on a scale and of a general g fs or hides the old buildings, harmony with variety can be achieved; and monotony and faceless lack of personality (the likeliest curse of renewed urban areas) can be avoided. RECOMMENDATIONS. CATEGORY A. This category consists of buildings which have real archi- tectural merit and interest, and which have survived with sufficiently few and superficial changes to make their restoration possible and desire - able. The buildings included in this category are, in varying degrees, of sufficient interest to warrant special provision. 1. Respecting the following buildings, we recommend regulations that would forbid any changes in their street fronts exce t in the direction of restoring them to their original appearance. The College Block Building 109 and 115 East College (Music shop and the former Valentinos) 118-122 South Dubuque (Blackstone, Piper) (For Piper see A2 below) HICBuruwEa By DORM MICRO{ LAB M)AP • "r', anuir. Ptiu(Ui iLi'iLb BY JORM MICROLAB -2- GLUAR RA'Iw ANU JL� Temporary, seasonal extensions are suggested for this group of buildings. Such items as awnings, boxed and potted plantings, and railings are appropriate for enclosures. Stairways with relatively inconspicuous grills and railings of metal could be used for basement development. 111-115 South Dubuque (Four Seasons, Baskin-Robbins) 111 East College (Fieldhouse) 122 South Dubuque (Piper) The character of the following buildings is evident in the upper levels while the alteration of the ground floor is already so extensive that remodelling or extension in a harmonious manner is desirable. 124 South Dubuque (Iowa Theater) 117, 119, 121 East College (Sueppel, Lind, Maxwells) With building fabrics dating from 1870-1890, these buildings can, with care, be maintained or restored. Harmonious ground - floor extension is feasible. 110-120 East College (Roshek, Jackson, Osco) CATEGORY B. New construction in lots presently vacant and alteration, rebuilding, enlargement and extension of other buildings should be carried out in a manner harmonious with their existing neighbors. Consideration must be given to material, color, scale and proportions, size, lines, and patterns. Buildings in this category (with the exception of the Jefferson Building) do not yet possess an historic character or any considerable architectural interest, but their location in the "Plaza" demands that if they are altered or replaced, due attention must be paid to their relation to their neighbors and the general appearance of the block. 105 South Dubuque (Jefferson Building) 109 South Dubuque (Etcetera) 112-114 South Dubuque (Hair, etc.) 130 South Dubuque (Penney's) 132 South Clinton (Apple Tree) 108 East College (Every Bloomin' Thing) First Federal Savings and Loan Alteration or reconstruction of buildings in the College -Dubuque "Plaza" can, in our opinion, result in the improvement of the appearance and character of the Plaza. This would apply to new construction on the southwest corner of College and Dubuque Streets. It is necessary, however, that uniformity of height be maintained in the interests of an orderly appearance. The spacing and design of any construction within the ten foot strip adjacent to the building lines must be considered individually in order to enhance the presence of the old buildings, which must be considered a major asset and a significant and basic element in the amenity and beauty of the whole. Y :airmonuar.o or ' JORM MICRbLAB frMP i,n'.I n. n�5 r4M 9f� MiiLMUt iLM4 L) BY JURM r41CROLAB COMMITTEE ON COMMUNITY NEEDS FEBRUARY 8, 1978 -- 12:00 NOON RECREATION CENTER -- MEETING ROOM B LLDAr� kAPiJ,) ANU COMMITTEE MEMBERS PRESENT: Amidon, Braverman, Cilek, Clark, Hall, McCormick, Rock, Swisher, Patrick COMMITTEE MEMBERS ABSENT: Baschnagel, Dennis, Hibbs, Pecina, Purington CITY STAFF PRESENT: Vann, Wilkinson, Milkman, Taylor SUMMARY OF MEETING DISCUSSION: 1. Clark moved, and Hall seconded, that the minutes of the January 4 and January 26 meetings be approved. Motion carried. 2. Copies of the 4th year CDBG application were distributed. Ms. Vann pointed out that the application was being mailed to the A-95 agencies for review. She also pointed out that the resolution approving the 4th year application had been approved 7-0 at the February 7 City Council meeting. She further explained that the recommendation regarding the increase in the planning staff had not yet been approved but the application can be amended later. 3. Maureen Taylor, Finance Specialist, presented an update on the Housing Rehabili- tation program. The attached sheet was used to explain the breakdown of CDBG funds. 4. Marianne Milkman, Assistant Planner, explained the process through which the preliminary land use plan was developed. Copies of the Preliminary Proposal: Land Use Plan were distributed. Ms. Milkman explained that everything in the plan is preliminary at this point and will be reviewed periodically and updated as necessary to reflect appropriate staff, citizen, and agency comments. The final plan will be available after all comments are reviewed and incorporated into the preliminary plan (some time in early March). There was some concern that the time element allowed for public reaction was insufficient. After a lengthy discussion regarding various areas on the land use map, the concensus was that everyone should go into these neighborhood meetings with a positive attitude and an open mind. S. The meeting was adjourned. Sandra S. Wilkinson i i•ncaurnwEo BY JORM MICR¢LAB r'f pOn u0 �!n'. . 'liS 'del9f4 360 hiiwWt ILMLu BY JORM 141CROLAB • CLUAH iRAVIu�) ANN uL:: RJr:1DRT TO CON -11 TF:E ON C0101UNITY NEEDS February 8, 1978 HOUSING BEWILITATION PROGRAFI Number of houses completed, to date: 5 Number of houses under construction: 15 Total of above contracts: $160,983.26 CDBG escrowed dfrom private funds. $166,548-90 Total contracted Break�:own_: CDBG fundCDBG fund Grants- - 12 cases— $60,000.00 Forg. Loans -5 non elderly $23,000.00 Forg. Loans -10 elderly $45,783.26 REHAB I I' annon elderly $24#550.00 2 elderly $ 7,650.00 $1 0,983.26 Pendin,rCases Out for bids 8 Specs. being written 2• Estimates 2 To be surveyed 6 Being verified 15 ( 10 CDBG cases, 5 312 loan) Total 33 Total Inquiries: 359 ^�I Id ICROfIL14F.D 0Y JORM MICR+LAB rrnAl II,,PI�, • yrs MOPIrs 0)1, 1-11wfl1f ILMLU BY JURM MICROLAB TO: Planning and Zoning Commission CLDAR RAP IJS AIIU uk STAFF REPORT PREPARED BY: Don Schmciser ITEM: 5-7801. Eastdale Mall Addition DATE: February 9, 1978 GENERAL INFORMATION Applicant: Pat [larding and Dave Cahill 1705 First Avenue Iowa City, Iowa 52240 Requested action: Approval of an amended preliminary and final Large Scale Non -Residential Development plan and an "innovative parking area design plan" under the Tree regulations To develop a major retail store with Purpose: specialty shops East of First Avenue and north of Lower Location: Muscatine Road Size: Existing land use and zoning: Surrounding land use and zoning: Applicable regulations: 45 -day limitation period: SPECIAL INFORMATION Public utilities: Public services: Transportation: Physical characteristics: 6.21 acres Vacated industrial building (Victor Metals) and M1 North - commercial use and M1 west - commercial use and M1 South - commercial use and C2 East - industrial use and M1 Chapter 9.52 of the Municipal Code (Large Scale Non -Residential Development Plan Ordinance), Stormwater Management Ordinance, and Zoning Ordinance provisions 2/20/78 Adequate sewer and water service are available. Sanitation service will be provided by private haulers; police and fire protection are available. Vehicular access would be provided from First Avenue and Lower Muscatine Road. The topography is nearly level with slopes of less than five percent. 5. 'OFIIn[D DY t JORM MICR+LAB ff NIR odtgn' • KF AOTNP, 373 NiL,Wi I1-(4Lu BY JORN MICULAB ANALYSIS LLUAit k0iu'� VID JL A revised preliminary and Final Large Scale Non -Residential Development Plan is being submitted for review and consideration by the City to make minor adjustments in the initial LSNRD Plan approved. Specifically, a minor shift in the location of the private drives and in the parking layout, resulting in a request for "innovative parking area design plan" approval under the Tree Regulations of the Zoning Ordinance, have been made. Beside these minor adjustments, however, there have been some rather significant changes in the approved final plat of Eastdalc Mall Addition, e.g., lot 11 is now 1/10 of an acre larger because the size of lots 6-10 have been altered in overall dimension. This change would necessarily require the resubmittal of a revised preliminary and final plat as well. Staff can find no major constraints to the development of the property, but many deficiencies and discrepancies had been noted and should be corrected prior to approval of the plan by the City. RECOMMENDATION Numerous deficiencies and discrepancies were noted by the Engineering and Planning Divisions. And, until the plan is revised to correct many of them, the staff will not submit a formal recommendation. Consideration of the plan, therefore, must necessarily be deferred until the plan is revised. DE:1°iCIENCIES AND DISCREPANCIES The staff will not present a list of deficiencies and discrepancies until after the plan has been revised. ATTACIBIENTS 1. Location Map 2, Statement of Intent ACCOMPANIMENTS 1. Preliminary and final LSNRD plan 2. Landscaping plan Approved bZJ((/iL(it o / \ 'Q_�/iJ Dennis R. Kraft, Director r Dept. of Community Development i ;aicannuaco By JORM MICR¢LAB rrlml) Pani^' 9FS i'O CIE; flatAW iLi•1LU BY DORM MICROLAB LLUAk RAV'lu',� AilU �L �- ••a � Ii�Ili.��1lI�.Ilill� II) :.)1.�:.:wr'��).,.^ �F �. F / R2;-" • ME�c ( / >OUTNfi95� ji f M •WI _ �� /� JR N/G�' � "I :1I CROI ILI•i10 BY JORM MICR4�LAB 60,0 120,0 1� Q �f`�' FILE M ERI NUMBER: NORTH GRAPHIC SCALE c 1"31660' s- 7841 "I :1I CROI ILI•i10 BY JORM MICR4�LAB H'LiWi IL;iLU BY JURI.1 1.11CROLAB Honorable Mayor & City Council City of Iowa City Civic Center Iowa City, Iowa 52240 and Planning and Zoning Commission City of Iowa City Civic Center Iowa City, Iowa 52240 Ladies and Gentlemen: LLUAIf RAV10z, AHD JLC Eastdale Corp., the owner of Lot 11, Eastdale Mall, an addition to the City of Iowa City, Iowa, according to the re- corded plat thereof, hereby submits the following information as its statement of intent for the preliminary and final approval of a large scale non-residential development pursuant to 9.52 of the City Ordinances of the City of Iowa City, Iowa. 1. GENERAL USE OF BUILDING: The building which is cur- rently constructed on the property and which will be remodeled will be used for major department store and/or specialty retail shops. 2. ONJNERSHIP OF THE PROPERTY is in Fastdale Corp. as evi- denced by a copy of the Warranty Deed which is attached to the letter. 3. THE DEVELOPMENT will be on Lot 11, Eastdale Mall, an addition to the City of Iowa City, Iowa as shown on the plat attached hereto. 4. DEVELOPMENT TIME SCHEDULE: a. Commence Remodeling November 3, 1976. b. Complete Remodeling February 1, 1978. C. Complete Parking and Landscaping August 1, 1978. 5. IVO PROPOSED DEDICATIONS OF LA14D FOR PUBLIC USES is included in the LSNRD. Officially approved places are provided. 6. NO ABUTTING STREETS are required to be paved. Nle will appreciate your prompt attention to this proposal. Very truly yours, FAAST/D,AwLE--,CO/RRPP . V1��1'� vv' William D. Cahill President I MICROFILI•ILD BY , DORM MICR(�LAB ff Din nnl•!^', �f°• 14019r`. t•Ili.t<Ut1LALL) BY JORM 141CRULAB LLUAR RANioS AND JLC• - STAFF REPORT TO: Planning and Zoning Commission PREPARED BY: Doug Boothroy ITEM: 5-7803. Woodland Hills, Part II DATE: February 9, 1978 GENERAL INFORMATION Applicant: Schintler Bros. Construction Co., Inc. 1616 Sand Lake Drive Iowa City, Iowa 52240 Requested action: Preliminary plat approval Purpose: To develop 12 single family lots Location: One and one half miles north of the Iowa City Corporate Limits and east off Highway 1 via a county road. Size: Approximately 21.8 acres Existing land use and zoning: Agricultural and RS Surrounding land use: West - single family South - agricultural. East - agricultural North - agricultural Applicable regulations: Subdivision Code and Stormwater Management Ordinance 45 -day limitation period: 2/27/78 SPECIAL INFORMATION Public utilities: Public utilities are not presently available. Sanitary sewer systems and water mains will be privately owned. Public services: Police and fire protection will be provided by Johnson County. Transportation: Vehicular access is east via county road from Highway 1. Physical characteristics: The topography is gently sloping to steep (2 to 18 percent). 373 5 r' MICROFILMID BY 1 JORM MICR6LAE3 t'f nM1P Var!n•: r.{�, VIOf AfS Plc,i<Ui iOILU by JORM MICkOLAb I.LUA,� MPtuj A;10 OL, ANALYSIS It is important that this development provide for the future continuity of streets within this area by making provisions for extending proposed streets to give access to adjoining property. Topographic conditions of this wren indicate that a ridge along the easterly boundary line of the subject development would best serve as a means of providing access to any future development of the area immediately south. A primary purpose of Chapter 409.14 of the State Code of Iowa is to allow cities to review development within a two mile region of their boundaries so that municipalities may ensure that a development's streets conduce orderly development within that region. It is, therefore, the staff's opinion that access be provided to the property adjoining on the south by reserving street right-of-way along and parallel to the easterly property line of the subject subdivision to its southerly property line. The subject development does not comply with the proposed rural development standards approved by the Planning and Zoning Commission and forwarded to Council. Since the Council has not had an opportunity to establish a policy, the Commission may wish, as they have in the past, to waive the improvements as long as the applicant submits a signed agreement waiving their rights to object to the amount of assessment for these improvements at such time when the City would install them subsequent to annexation. RECOMMENDATION The staff recommends that consideration of the preliminary plat be deferred but upon revising the plat in conjunction with the conditions mentioned above and correcting the deficiencies and discrepancies noted below, the preliminary plat be approved. DEFICIENCIES AND DISCREPANCIES 1. The plat does not comply with the provisions of the Stormwater Management Ordinance. 2. Preliminary stormwater detention calculation should be submitted to the Engineering Division for their review. 3. The names of the proposed and existing streets should be indicated on the plat. 4. The size and type of all existing and proposed culverts should be indicated. 5. Tho intersection of the proposed street and the existing street should have a 15 foot radius at the corner of the property lines. G. Cul-de-sac should not exceed 900 feet In length. 7. Access to the property to the south of the subject subdivision should be provided. 8. The proposed streets do not comply with the rural design standards, i.e., 22 B -B, G inches of concrete, and within a GO foot R.O.W. 9. Lot dimensions to right-of-way lines as well as to the street center line should be shown. 10. Side lot lines should intersect straight street lines between 80 and 100 degrees. 11. Utility easements should be provided for future sanitary sewer and water service. 14ICROf IL1110 6Y JORM MICR�LAB rr pA� pnrl�,• . '�f� ?tO 1'Vr5 �! hu CROIILIIED BY JORM MICR#LAB fl'MR VAPM. !)!S 1101tlrS I'IILkUi ILMLU BY JORI4 MICROLAB S-7803 • CEDAR ROM AND tiL,�- L.O G #,-r I O N MAP -- NO SCALE �� 141CROFILMED RY DORM MICR4�LAB MAP VAPID' • nrS "1011IES 16.b NiukUF1014 0 BY JORN MILROLAB LEDAk kAPIUS AND uL:, >IU.;'L_. ' STAFF REPORT TO: Planning and Zoning Commission PREPARED BY: Doug Boothroy ITEM: 5-7805. Lyn -Den height, Part II DATE: February 9, 1978 GENERAL INFORMATION Applicant: John Oaks 125 Green Mountain Drive Iowa City, Iowa 52240 Requested action: Preliminary plat approval To develop 16 single family lots Purpose: Location: One mile north of Interstate 80 and one quarter mile cast on Rapid Creek Road and south one quarter mile. Size: Approximately 17.01 acres Existing land use: West - agricultural North - agricultural East - agricultural South - agricultural Applicable regulations: Subdivision Code and Stormwater Management Ordinance 45 -day limitation period: 3/11/78 SPECIAL INFORMATION Public utilities: Public utilities are not presently avail- able. Sanitary sewer systems and water mains will be privately owned. Public services: Police and fire protection will be provided by Johnson County. Transportation: Vehicular access is cast from Highway 1 via Rapid Creek Road. Physical characteristics: Topography is gently sloping to strongly sloping (2 to 14 percent). T' 141CIZOFILMED BY JORM MICR4�LA6 f(DAO BAr:nq . oFS MOPP; 373 hliLIO iLMLU BY JORM MICRULAB LcUAR RAVIU� AIIU JLI:- ANALYSIS One of the most important aspects in planning for the future development of an area is in the provision of streets. Streets are fixed services with direct impacts on the character of neighborhood development. In the review of the subject plat the staff considered the possible street location alternatives for the area and weighed these in light of the development's proposed street. It is the staff's finding that to ensure the best possible street continuity in this area that Lyn -Den Drive be extended between Lots 4 and 5 to the westerly boundary line of the proposed development. The applicant also proposes to install within his subdivision a water distribution system. Although the new rural development standards so not specify water main sizes and the Engineering Division is satisfied with the system as proposed, the Planning staff suggests that it may be appropriate for the Commission to require the installation of 6 inch water mains. The rationale being, that presently a 12 inch City water main serves both Westinghouse and the Highlander and has the capacity to serve this development if ever extended. The subject development does not comply with the proposed rural development standards approved by the Planning and Zoning Commission and forwarded to Council. Since the Council has not had an opportunity to establish a policy, the Commission may wish, as they have in the past, to waive the improvements as long as the applicant submits a signed agreement waiving their rights to object to the amount of assessment for these improvements at such time when the City would install them subsequent to annexation. RECOMMENDATION The Staff recommends that consideration of the preliminary plat be deferred but upon revising the plat in conjunction with the conditions discussed above and correcting the deficiencies and discrepancies noted below, the preliminary plat be approved. DEFICIENCIES AND DISCREPANCIES 1. Preliminary stormwater detention calculations should be submitted to the Engineer- ing Division for their review. 2. The names of the proposed and existing streets should be indicated on the plat. 3. The proposed streets do not comply with the rural design standards, i.e., 22 R -R, 6 inches of concrete, and within a 60 foot R.O.W. 4. Access to the property to the west of the subject subdivision should be provided. 5. Curve notes for the existing county road should be shown on the plat. 6. Street grades should be shown for the existing county road. 7. Lot lines of the adjoining Lyn -Den Heights Part I should be shown. S. A culvert should be located between Lots 6 and 14. MICRUIL1110 BY JORM MICR16LAB ,frnAl' aATI!, .'q5 -00I'!f5 ,.T,- 141CROFILMF.D BY ' JORM MICR4�LAB fFPAA Il��'I P`- • [1F5 mniwS I•lluXUr lLMLU BY JURM MICRULAB S-7805 LLUAR ROM AiIU L — LYN DCN VITy fRopoy6D lYN-olN yTy PART TWD I wicaonuaro BY JORM MICR6LA6 f prllI MOPII�