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1978-03-14 Bd Comm. Minutes
1!1iLAJr ILALU BY JURM MICROLAB MINUTES IOWA CITY PLANNING I, ZONING COMMISSION JANUARY S, 1978 -- 7:30 P.M. CIVIC CENTER COUNCIL CIIMIBERS LEDAR RAP W) AiIJ OL.. ',...�... , MEMBERS PRESENT: Vetter, Blum, Kammermeyer, Ogesen, Jakobsen MEMBERS ABSENT: Cain, Lehman STAFF PRESENT: Schmeiser, Boothroy, Bowlin RECOMMENDATIONS TO CITY COUNCIL: 1. S-7756. That the final plat of County Downs, a subdivision of a tract of land located approximately two and one half miles north of the City limits and east of County Road W66 (North Dubuque Street) be approved with the following contingencies: (1) the length of the cul-de-sac be waived, (2) Iowa City's approval of the dedication documents which should include some additional signatures of people who have interest in the land, and (3) the signature of a registered land surveyor being included. 2. Establishment of regulations for subdivisions in the City's extra -territorial jurisdiction. SUMMARY 01: DISCUSSION AND FORMAL ACTION TAKEN: Vice Chairperson Blum called the meeting to order and asked if anyone present wished to discuss any item not on the agenda. No one responded. Consideration of the minutes of the meetings of December 6 and December 15, 1977. The minutes of the meeting of December 6 were approved unanimously. The minutes of the meeting of December 15 were deferred until the next formal meeting. Mr. Blum then presented for public discussion the proposed amendment to the building moratorium ordinance to limit construction in a 50 block area of Iowa City to: (1) the erection and expansion of single family dwellings; (2) the conversion of single family dwellings to duplexes; and (3) the repair and remodelling, but not expansion of existing structures, so long as the existing use is not changed. Bruce Glasgow, a developer, asked the Commission whether it was against the law now to remodel any structure in the 50 square block moratorium area. Blum responded that lie believed the Legal Staff has given a ruling that the building permit type of remodelling would not be allowed. Glasgow stated that it makes quite a bind when the City requires us to remodel or evict our tenants. Blum asked if anyone else would care to comment. No one responded, and he declared the public portion of the discussion closed. Ile then stated that this particular amendment would not alleviate the particular problem of the Murphy's, the owners of Kathleen's Korner, and that their attorney, Mr. Mullen, will file an application with the Board of Adjustment. Vetter stated that she had received a telephone call from another Mrs. Murphy regarding some remodelling y7d IdICROFILMED BY 1 JORM MICROLAB �rppn upPl�9(S }N RICA Nlt,iWt IL&U BY DORM 141CRULAB Planning and Zoning Commission January 5, 1978 Page 2 • CLUAR RAPIU�) ANU �L of her single family dwelling, i.e., raising the ceilings and rewiring to bring it up to standards. Cain said that she had referred Mrs. Murphy to Don Schmeiser and Doug Boothroy. Bruce Glasgow stated that "there was another factor involved because people in the area have a basic right to tear down or rebuild as many buildings as they want to; now, along comes this moratorium. I have the basic right to do with my property what I wish. There should be a moratorium on everything, including City enforcement of codes until you decide what you are going to do." Dr. Dryer stated that in a democracy no ordinance should harm any particular person. The moratorium was deferred until the arrival of Bob Bowlin, Assistant City Attorney. 5-7752. Review of preliminary and final Planned Area Development and Large Scale Residential plans of a tract of land located west of Gay's Funeral Home on the north side of Muscatine Avenue; 45 -day limitation: 12/22/77; 60 -day limitation period: 1/6/78. The item was deferred to the next meeting pending reworking of the plans and the 45 -day limitation was waived. A motion for deferral was seconded and unanimously approved. 5-7505. Review of a preliminary Planned Area Develo;iment plan of 111750 Rochester" a proposed development of a site located north of Rochester Avenue and cast of Seventh Avenue; 45 -day limitation period: waived. Boothroy presented an overlay of the area and explained that the proposal for the area provides for single family dwellings and duplexes. Ile stated that the staff was concerned that a compatible design be used to blend in with existing single family housing in the area and that a second concern was the extension of Windsor Court and to move the stormwater detention basin to allow for the street to be 25 feet in width. Bruce Glasgow asked whether the paved area could be located to the extreme north side of the 45 -foot right-of-way. Boothroy then showed a map of the area and a discussion followed. Dr. Dryer asked whether the unusable land could be counted in computing density, and stated that if this was so, then it was a poor law. A further discussion ensued. Blum asked for any further public colmnents and Mr. Lowell Cross of 1705 Glendale Road asked how this land was zoned at the present time. Blum: RIB. Cross: And that is primarily for single family dwellings? Blum: That is correct. Cross: How can this be in RIB? i MCR0I ILMCD By JORM MICR( LAB fr oAn per! V • ')FC MOPIF hliu ur IL6-U BY JORM 1.1CROLAB Planning and Zoning Commission .January 5, 1978 Page 3 I,L.UAK RAPIUS AId'J Blum: As long as the density is not exceeded, the type of building can be changed. Cross: What about traffic and additional :parking? Would it degrade my property value? Blum: We have minimum parking requirements, not maximum. Glasgow: Six or seven guest parking spaces are being provided in addition to the minimum requirement. Cross: I do not want to start any warfare between the citizens of Iowa City, but Mr. Glasgow urged for quick adoption of this ordinance. I urge you to consider it very carefully and even consider it objectively. Mr. Cross questioned whether enough public notice had been provided to the neighborhood. Blum indicated that the site was well posted and notice had appeared in the Press Citizen. Cross replied that a better means of providing public notice was needed. Blum responded that signage is a courtesy but not required by law. Dryer: Earlier, the rights of the individual were mentioned. I would like to comment on another aspect of this. Many of us have cased this town pretty carefully. I have lived here on and off since 1939. We have decided to live where we do because the conditions were right. lie would like to keep it that way. Now we are seeing the introduction into the area, which was traditionally single family homes, of apartment buildings. These have not done the neighborhood any good. I wonder how all this is going to effect the totality of Iowa City. A further discussion ensued. Blum: We are seeing more and more of these structures each year, and there is a good reason. IJouses are becoming more and more expensive. Dryer: There is a difference between owning a home and renting. The difference is that if you own your own home, you have a certain pride in keeping it up. When you rent, and I have lived in rented houses and rented them to others, you are not concerned with the upkeep. Glasgow: These will be condominiums. A homeowners' association will keep them up. A further discussion took place. Ilium then asked if anyone else had any comments. Kammermeyer responded mentioning his concern for the proper facade of the duplexes and stated that he would like to have examples, that on first glance, would appear close to, if not like, a single family dwelling. lie stated that he thought it could be done. outside of that concern, lie was in favor of the proposal. ti. � MICRO[ ILMED 6Y JORM MICROLAB M!i,kUiILMLU 8Y JORM MICROLAB Planning and Zoning Commission January s, 1978 Page 5 LLUM RAPIuj AIIU JL.. A question was asked by the Commission regarding the implementation of the Stormwater ineering Division has now btinagement Ordinance. Gene Dietz indicated that we presently have the ability to require and review the plans for these facilities. The Eng prepared guidelines for requiring or waivich the Stormwater Ordinance applies des., , ing the Stormwater Ordinance. These (ie. lines recommend specific watersheds to wh ty or potenial an watersheds which direcvisionfistIowa outsidelthese areasiwithin ntile ttwo milecontrol not apply: area required to meet the provision of the Stormwater Management Ordinance. SteVictrThis uesioned Itrwould besbetterptolbring theustreetdevelopment standard. of up standard at the time of annexation. The meeting was adjourned. Prepared by �- C ��7•ypist George F' er, Approved by p Z Secretary Ju ita Vetter, 8 Id ICROMMEB BY DORM MICR6LA9 rrpAP °,,v im qfS '90I4ES �•li uG)i ILi•icu BY JURM MICRULAB Planning and Zoning Commission January 5, 1978 Page 4 LLuAI� RAi iiS lieu .,L.. A further discussion followed. Blum stated that he did not think that any action could be taken at this time. S-7756. Review of a final plat of County Downs, subdivision of a tract of land located approximately two and one half miles north of the City Road W66 (North Dubuque Street). Blum stated that this particular item was outside of the City's two mile area of jurisdiction. Ile explained that it was before the Commission because of an agreement between Iowa City and Coralville. Boothroy showed an overlay of the area. Blum listed the contingencies recommended: (1) that the length of the cul-de-sac be waived, (2) Iowa City's approval of the dedication documents which should include some additional signatures of people who have interest in the land and (3) that the signature of a registered land surveyor be provided. After some discussion, it was unanimously approved by the Commission that they recommend to the City Council that the plat be approved with the above-mentioned contingencies. Blum then asked that the meeting return to the discussion of the amendment to the Moratorium Ordinance. Ogesen asked Bowlin whether there should be a moratorium on code enforcement during a period of building moratorium. Bowlin stated that administrative relief was available. After further discussion, a motion was approved unanimously recommending that City Council adopt the ordinance striking the sentence reading: "No structure may be remodeled if it is a non -conforming use." Public discussion of the establishment of regulations for subdivisions in the City's extraterritorial jurisdiction. Blum asked if anyone present would like to comment on this item. Jim Schintler, a developer, mentioned that he would prefer installing roads with a seal coat as opposed to streets with six inch paving required by the standards. lie indicated that such streets are cheaper to maintain and that a paved street might need to be replaced at a higher expense by the time the City annexed the area. Mr. Schintler then asked what were to be the requirements for water distribution systems. Cone Dietz responded that the developer would have the option of providing either individual wells or a water distribution system. These water systems will continue to be required to conform to the requirements of the Johnson County health Department. If the developer proposes a distribution system, lie will also be required to use either ductile cost iron pipe or poly vinyl chloride pipe as specified in 2.2 of the proposed standards. Further, it will also be the responsibility of the developer's engineer whether private wells or a distribution system is used to establish a fire rating for the area being developed. MICROFILMID By DORM MIC146LA0 MIT') Miu<Ui 11 -MLO BY JORM MICROLAU MINUTES ZONA CITY PLANNING AND ZONING COMMISSION JANUARY 19, 1978 -- 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS LLUAN RAPIuS AiIU JL MEMBERS PRESENT: Blum, Vetter, Jakobsen, Kammermeyer, Ogesen NIEMBFRS ABSENT: Cain, Lehman STAFF PRESENT: Schmeiser, Boothroy, Kushnir RECON51ENDATIONS TO CITY COUNCIL: 1. That S-7745, Bryn Mawr Heights, Part II, located west of Sunset Street and south of Denbigh Drive be approved as revised. 2. That the proposed bylaws of the Planning and Zoning Commission, which were previously forwarded on January 15, 1976, to the City Council be forwarded again for approval by City Council. 3. That the proposed regulations for subdivisions within the City's extraterritorial jurisdiction be approved with the addition to the design standards with a new Section 6.4 which reads as follows: "Chapter 9.50.6A of the Iowa City Sub- division Code would apply to subdivisions within the two mile extraterritorial limits. Requirements which might be waived, but are not limited to, are paved streets and driveways and underground utilities. Among other criteria to he used in applying these exceptions would be the likelihood of annexation to the corporate limits and the feasibility of supplying City services to the area." REQUESTS TO TIIE CITY MANAGER FOR INFORMATION OR STAFF ASSISTANCE: None SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: In the absence of Chairperson Cain, Vice Chairperson Blum called the meeting to order and asked if anyone wished to discuss any items not included on the agenda. No one responded. S-7745. Bryn Mawr Ifeights, Part II, located west of Sunset Street and south of Denbigh Drive. The Chairperson stated that this had been passed once by a marginal vote. At the request of the Council, this item was being reviewed again. Schmeiser showed an overlay and explained that the plat had been revised and reviewed by the Staff, lie stated that utility company signatures were not required on a preliminary plat, and so the Staff recommended that the plat be approved as presented. Jakobsen asked whether the walkway had been relocated. Schmeiser stated that he had talked to Dennis Sacugling, the applicant's engineer, and that they were trying to relocate as it if they could. Until they could relocate it, it was being shown on the Pont the illustrated and that if they did relocate it, it would be shown differently y._ •~� MICIMIL14CD BY i JORM MICR#LAB rIDAP PAI' f°. FialNF Mo MiukUiILALu BY JORM MICROLAB Planning and Zoning Commission January 19, 1978 Ilage 2 LLDAu RAPiu; ANO JL final plat. Blum asked if anyone in the audience wanted to make any comments. No one responded. Schmeiser stated that the Staff was in favor of the layout. Jakobsen said that she appreciated the Staff's reworking of the layout. Blum stated that a motion was in order for approval of the new proposal. This motion was made by Ogesen and seconded by Vetter. It was unanimously carried. S-7757. Review of the preliminary and final plat of Hickory Corner Addition, a sub- division of a tract of land located north of Rochester Avenue and west of Seventh Avenue extended. A discussion among the Commission members took place upon reviewing the plat. Don lloy, attorney for the applicant, stated that he would like to ask a couple of questions. Ile stated that he thought the Seventh Avenue Street problem was not really II problem of this particular subdivision, although it might show on the preliminary plat as a 25 foot wide street. The street was being installed by I'at Harding as part of Windsor Heights, Part V. He stated that he thought it was in fact 28 feet and that it was just a matter of changing the note.on the plat. lie went on stating that for the Commission's purposes, the street was already there, but it was not going to be the subdivider's responsibility to install it, so lie did not think that it was a deficiency on this particular plat. Ile also wanted to know what the legal problems were with the legal papers. Boothroy stated that one of the problems would be regarding the sidewalk agreement. Generally the City does not require such an agreement. He went on to explain that it was his belief that this was a minor problem that could easily be corrected. Blum asked whether this was the preliminary plan. Boothroy stated that it was both preliminary and final and that the preliminary and final plats were basically the same. lie stated that there were some problems with the sanitary sewer facilities. Ile further stated that the sewer was an existing sewer but the City did not have its standard sewer easement across the property and that this casement would have to be provided with this subdivision. Further because of the lack of an adequate buildable arca on Lot 1, a 5 foot casement would be needed. Further discussion ensued. The Commission pointed out their concerns about the poor design of the subdivision, i.e., the setback, awkward lot lines and lack of good buildable areas on the lots. Jakobsen asked Schmeiser how far north from the existing house could the lot line be. Schmeiser stated that it must be 30 feet north. Ile went on to explain that if the lot lines were changed a little at an angle the casement could be eliminated. Jakobsen asked Boothroy if the Council Minutes showed whether the Beverly Avenue right-of-way was bought. Boothroy stated that that was true because Seventh Avenue would provide immediate access to Hickory Hill Park. A motion to defer rhe item in order to give the Commission a chance to restudy the plan was made by Ogesen and seconded by Vetter; it was unanimously carried. 'llie matter was deferred until the next scheduled meeting of the Commission. n ICRaI ILnCa BY ' JORM MICROLAB rnInP PAP!" • "r', 'Ul!T' M IL:(Ui iL;14.0 BY JOR(•1 1.11CROLAB Planning and Zoning Commission January 19, 1978 Page 3 CLUAH kAPiu� Attu OL Schmciser pointed out that the 45 -day limitation period would run out on February 3. S-7758. Review of the preliminary and final Large Scale Non -Residential Development Plan of Plamor Lanes. Boothroy showed the revised plan with the revisions suggested in the Staff Report. Ile explained that the developer had made most of the revisions requested by the Staff. Ile further stated that the signature of the utility company had not yet been provided and that a letter of intent had not been provided either. Otherwise, everything else appeared to be in order. The title had been changed and the plan was in good shape. A discussion among the Commission regarding this plan followed. Blum asked why the plan did not have to meet the requirements of the Tree Ordinance. Schmciser referred the Commission to the wording in the Tree Regulations, 8.10.40.4, "except when the alterations to the principal structure do not increase the floor area by more than 10 percent or provided that there is no change in the use of the principal structure." Ile noted that in order to make it apply to both, the ordinance should have been made to read "and" instead of "or". He explained that this was a situation where one or the other applies. The owners are saying that ,,well, we are not changing the use of the structure, so, therefore, we do not have to comply." lie went on to state that this was a loophole in the ordinance. Kammermeyer asked Boothroy if the Tree Ordinance were to be applied to the entire tract, would it be possible for the addition of the eight lanes to be made. Boothroy stated that he had not computed it, but it would be very costly to apply. Jakobsen moved that the plat be approved. Blum stated that in his opinion the plan did not meet the conditions of the Tree Ordinance and should be required to provide landscaping of the parking areas. Boothroy responded that the LSNRD plan does not include such provisions for this type of control and only buffering is required when an LSNRD adjoins a different land use. This buffering can be with a fence or evergreens, whatever the applicant wishes to use. Jakobsen agreed, but stated she would rather have it open with nothing rather than a fence and much preferred having trees. Blum stated that a motion had been made and asked if there were any further discussion. A vote was taken. The vote was 3 in favor and two opposed. Kammermeyer suggested that a legal opinion be requested in regard to the matter. Blum asked if there were any objections. No one responded, and that matter was turned over to Kushnir for further study. votter asked what would happen if it turned out that buffering were needed. Schmciser stnled that if that were the case, then it would have to be put in. Vetter said that it could he brought back to the Commission for n waiver, at which time the Commission could consider requiring compliance. '-" I•I I CROr I L14CO BY DORM MICR46LAB CT IAV DAT, !n MiLlWiiL;h.0 BY JURM MIGRULAb Planning and Zoning Commission January 19, 1978 Page A LLUW( RAt,ij� AIIJ uL� — -•• Review of proposed regulations for subdivision within the City's extraterritorial jurisdiction. Blum asked Schmeiser what changes had been made on the regulations. Schmeiser explained that provisions were now included for underground utilities and stormwater detention. Blum asked if underground utilities were practical. Schmeiser stated that along roads it was practical because once they had been placed overhead, it was practically impossible to have them buried. Ogesen said that he could not support the regulations because he did not feel that it was just to apply the same standards to all areas within the two mile limit. Blum stated that the Commission had the legal opinion that the standards were no different from any other standards and could be waived during the course of improvement. Ogesen asked for the insertion of a paragraph in the general section to give people at least a hint of the criteria that might be used for waiving certain things, the criteria being whether or not the land would be annexed. Blum stated that if it were likely or even possible that the land might be annexed, then it should be made known, and that another considera- tion was whether annexation would take place within the life of the improvements. Schmeiser stated that the question was when some of these areas would he annexed. Ogesen stated that the Commission had added the watershed policy that the City would annex only within certain watersheds, which was one condition that could be applied. Blum suggested an approach for the negative side to be used which would state that these are the areas which we are not going to annex. Lehman stated that he would like to have something in the regulations which alluded to certain waivers, the primary waiver being the unlikelihood of annexation. Jakobsen stated that if that were the case, then she thought the Commission ought to rework the regulations again and put it in more firmly because she would like the policy to be easy to interpret and not left up to the Commission to waive every time a problem came up. Schmeiser suggested that if the Commission wanted to establish guidelines, the regulations did not belong in an ordinance. - read a section of the subdivision ordinance on granting waivers as a possible ,rovision for the regulations." Where in the case of a particular proposed subdivision or plat thereof, it can be shown that strict compliance with the requirements would result in extraordinary hardship to the subdivider because of unusual topography, excessive costs or other such non -self-inflicted conditions or that these conditions would result in prohibiting the achievement of the objectives of these regulations, the City Planning Commission may vary, modify or waive the general requirements so that substantial justice may be done and the public interest secured. Provided, however, that such variance, modification or waiver will not have the effect of nullifying the intent and purpose of this Chapter." Schmeiser noted that this provision could be inserted into the regulations. A discussion followed regarding the areas to be considered. Blum suggested that while Ogesen was drafting the proposed amendment to the regu- lations, that the Commission discuss the bylaws, lie stated that the Commission had submitted them to the City Council on January 15, 1976, Jakobsen moved that the Commission forward to the Council the proposed bylaws of the Planning and Zoning Commission, which were forwarded previously on .January 15, 1976, for their approval. Vetter seconded the motion. Blum asked for any further discussion. No one responded. A vote was called and it was unanimously carried. MICROI ILMED By JORM MICR6LA9 11An Par ,• ,f ° '101,1F, Ml ul(WiLi`Lu by JORM MICPOLAS Planning and Zoning Commission January 19, 1978 Page 5 CLUAR RAPIus AND uu 'wJ� The Commission then returned to the discussion of the subdivision regulations. Kammermeyer stated that if the Commission was talking about areas to be annexed within the next two to five years, south of the City's sewage treatment plant, as opposed to areas that might not be annexed for the next 25 to 50 years, i.e., the Rapid Creek watershed, that two different standards might be required. Ogesen proposed a motion that the Commission move to recommend to City Council the addition to the design standards of Public Works Imrpovements, Section 11 with a new Section 6.4 in Chapter 11 which would read as follows: "Chapter 9.50.6A of the Iowa City Subdivision Code would apply to subdivisions within the two mile extra- territorial limits. Requirements which might be waived, but are not limited to, are paved streets and drives and underground utilities. Among other criteria to be used in applying these exceptions would be the likelihood of annexation to the corporate limits and the feasibility of applying City services to the area." Vetter seconded the motion. A vote was taken and it was unanimously carried. The meeting was adjourned. Prepared by George Fylher, Sr. Clerk Typist Approved by rw�ru�JyC cLd� Ju ita Vetter, PEZ Secretary �,...� IAILROI ILI4f.D 6Y 1 JORM MICR6LA9 lfa4P P�rl''. nfS ;10111(" N!LiWi ILNLL) BY JORM 141CkOLAB MINUTES IOWA CITY PLANNING & ZONING COMMISSION FEBRUARY G, 1978 -- 7:30 p.m. CITY MANAGER'S CONFERENCE ROOM LLUAR RAPiJS ANJ JL MEMBERS PRESENT: Blum, Ogesen, Vetter, .lakobsen, Cain, Kammermcyer MEMBERS ABSENT: Lehman STAFF PRESENT: Schmeiser, Boothroy RECOMMENDATIONS 7'0 CITY COUNCIL: 1. 5-7744. That the Commission has no objection to a temporary means of access being provided to Oakes Meadow Addition as long as plans are made for the extension of Carver Street from the subdivision to Muscatine Avenue. 2. That the proposed ordinance amending the "Moratorium Ordinance" nbe revised and resubmitted to the City Council with the following B (1) that the word "expansion" be changed to the word "enlargement" and (2) that the words "and accessory structures thereto" be added to the first provision of the ordinance. TO CITY None OR STAFF SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: Chairperson Cain called the meeting to order and explained that this was a special meeting being held to review two items: Oakes Meadow Addition and a proposed ordinance to amend the "Moratorium Ordinance. Don Schmeiser, Senior Planner, explained that in an attempt to provide a secondary means of access to Oakes Meadow Addition, the applicant, Dean Oakes, had suggested provision for an alternate temporary means of access to the subdivision via the Moose Lodge entrance until such time as Carver Street is extended south to intersect with Muscatine Avenue. Ile then indicated that the City Council deemed this access as a substantial change to the preliminary plat previously reviewed by the Commission, and that it should again be reviewed by the Commission. Marion Neely, attorney for the applicant, indicated that they were not offering a change in the plat but merely suggesting that an alternate means of access could be provided through the Moose Lodge entrance. He explained that Larry Waters, as a part of their purchase agreement, granted an access easement to the property over this entrance. After further discussion, the Commission, upon a motion by Ogesen, seconded by .lakobsen, stated the Commission had no objection lansoaretemporary ar themeans extensionaccess ofbeing provided to Oakes Mleadow Addition as long as p Carver Street from the subdivision to Muscatine Avenue. 141001ILMID By DORM MICR�LAB ffllA^ Pnl'I P` PFS 'de I!IfS 1170 h1i l.RUi iLi1�U BY JURM MICROLAB Iowa City Planning G Zoning Commission February G, 1978 Page 2 LLUAR RAPtU.) AN'u JL.: 'w.'.:... ._ .• Kammermeyer questioned the naming of the streets relative to where Perry Court commences and Meadow Street ends. It was indicated that it would be explicitely shown on the final plat. The motion unanimously carried. Review of a proposed ordinance to amend the "Moratorium Ordinance." Schmeiser explained that the proposed ordinance to amend the Moratorium Ordinance to limit construction in the near North Side Area, contained two problems with the wording of the ordinance. He explained that the ordinance presently incorporates the word "expansion" which, if literally interpreted, would preclude a use from expanding within a building. He indicated that if it was the desire of the Commission to only limit additions to buildings, then the word "expansion" should be changed to the word "enlargement." Schmeiser also mentioned that the ordinance prohibits the construction of an accessory building, such as a garage, for a single family dwelling. Ile indicated that he thought it was not the Commission's desire to preempt such construction. Commissioners indicated that the wording in both cases was a problem and should be changed to reflect their initial intent. The Commission recommended, upon a motion by Blum, seconded by Kammermeyer, that the proposed ordinance be revised and resubmitted to the City Council with the following wording changes: (1) that the word "expansion" be changed to the word "enlargement" and (2) that the words "and accessory structures thereto" be added to the first provision of the ordinance. The motion unanimously carried. With no further business, the meeting was adjourned. Prepared by/ on Sch eiser, Senior Planner Approved by Ju ita Vetter, P Z Secretary 111LRUf ILMEn By JORM MIC R+L A B fFPAn pnolh', nFS ldni%rS MILK11 iL."ILu BY JORN MICROLAB MINUTES IOWA CITY PLANNING C ZONING COMMISSION FEBRUARY 9, 1978 -- 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS L'LDAR RAYIu, ANJ �L.. MEMBERS PRESENT: Blum, Cain, Jacobsen, Kammermeyer, Lehman, Vetter MEMBERS ABSENT: Ogesen STAFF PRESENT: Schmeiser, Boothroy, Kushnir,.Fisher RECOhABiNDATIONS TO CITY COUNCIL: Zoning. 1. That the proposed ordinance amending the zoning ordinance by establishing special provisions for elderly housing in the CB (Central Business) Zone be approved. Sub -Division. 1. S-7801. That the amended preliminary and final Large Scale Non -Residential Develop- ment plan of Lot 11 of Eastdale Mall Addition be approved with the following contingencies: (a) approval of the stormwater management facilities by the Engineering Division, (b) ground floor elevation of Lots 1-10, and (c) approval of the legal papers by the Legal Department. 2. S-7803. That the preliminary plat of Woodland Hills Addition, Part II, be approved with the following contingencies: (a) easements to detention basins, (b) illustration of a "T" intersection of the two roads, (c) correction in wording pertaining to the dedication of streets, (d) granting a waiver for street improvements, and (e) waiver of assessment being submitted. 3. S-7805. That a preliminary plat of Lyn -Den Heights, Part II, be approved with t e ollowing contingency: that the street comply with the proposed rural subdivision standards. REQUESTS TO CITY MANAGER FOR INFORMATION OR STAFF ASSISTANCE: None Chairperson Cain called the meeting to order and asked if anyone wished to discuss any item not on the agenda. No one responded. Public discussion of a proposed ordinance amending the Zoning Ordinance by establish- ing special provisions for elderly housing in CB (Central Business) Zone. Don Schmeiser, Senior Planner, explained that the proposed ordinance would provide for elderly housing in the downtown central business zone. He further explained the provisions of the proposed ordinance. QL ti.. I•IIDROf ILh1ED DY i DORM MICR�LAB ff IAP 1141'TD' . nF° TI11If`, N Ll<W iL/ILL: BY JUkM MICkULAb Planning and Zoning Commission February 9, 1978 Page 2 LLUAR kA, ij., HNO OLS , Chairperson Cain asked if anyone present would like to discuss the proposed ordinance. No one responded. Blum asked Schmeiser for an example of where the proposed ordinance might apply. Schmeiser suggested the old Post Office Building. Cain recommended that the proposed ordinance be passed on to City Council with the Planning and Zoning Commission's approval. The recommendation was unanimously carried. 5-7801. Public discussion of an amended preliminary and final Large Scale Non - Residential Development plan of Lot 11 of Eastdale Mali Addition; 45 -day limitation period: 2/27/78. Schmeiser presented an overlay of the area and explained the location of the site. He then presented a drawing of the design plan of the innovative parking lot and called attention to the fact that 162 trees were to be included in the development although 101 trees were required. Cain then asked if anyone wanted to discuss the innovative parking lot design. No one responded. Cain called for a vote and the motion was carried unanimously. Cain moved that the amended preliminary and final Large Scale Non -Residential Development plan of Lot 11 of Eastdale Mall Addition be recommended to the City Council with the following contingencies: (a) approval of the stormwater management facilities by the Engineering Division, (b) ground floor elevation of Lots 1 through 10 and (c) approval of the legal papers by the Legal Department. The motion was carried unanimously. 5-7802. Public discussion of a preliminary plat of Prairie View Estates located north of Interstate 80 and east of Prairie du Chien Road; 45 -day limitation period: 2/27/78. Doug Boothroy, Assistant Planner, explained that an overlay had not been prepared because of numerous deficiencies and discrepancies reported by the staff. Mike Kammerer of Shive-Hattery presented a layout of the area showing alternative designs and asked that it be deferred to the next formal meeting of the Commission. It was agreed that the matter be deferred to the next meeting. 5-7803. Public discussion of a preliminary plat of Woodland Hills, Part II, located one and one half miles north of Iowa City corporate limits and east off Highway 1 via a county road; 45 -day limitation period: 2/27/78 Boothroy presented an overlay of the area. lie explained all of the deficiencies and discrepancies that need to be resolved and described the area. He further explained that easements to the detention basins were needed in the eventuality that this plat is annexed to the City and that revisions are being made by the applicant's engineer. He also pointed out that some minor revision in the wording of a note was needed and that the streets do not comply with the road design standards. I41CB01 IL1410 By 1 JORM MICROLAB r rPAl+ rnr�� ,Lr wn!%Ff r,;-<ui iLMLu by JURM MICRULAb Planning and Zoning Commission February 9, 1978 Page 3 IkUH< i<AF'iJ.; '+Nu �L Blum moved that a recommendation approving the plat be sent to City Council with the corrections outlined by the staff with a waiver of the street construction requirement. Cain seconded the motion. Blum explained that this plat probably would not be annexed by the City during the lifetime of the street and that annexation was very improbable. Upon reconsideration of the motion, Cain moved and Blum seconded that a recommendation be forwarded to the City Council that the plat be approved with the following contingencies: (a) easements to the detention basins, (b) illustration of a "T" intersection with the roads, (c) minor wording revisions, and (d) street construction area is outside City Manager's recommended annexation area and also the CPCC. The motion was carried on a vote of 5 approvals and one opposed (Kammermeyer). S-7805. Public discussion of a preliminary plat of Lyn -Den Heights, Part II, located one mile north of Interstate 80 and one quarter mile east of Rapid Creek Road, then south one quarter mile; 45 -day limitation period: 3/11/78. Boothroy explained the details of the plat and presented an overlay of the area. He further explained that the plan has been revised to take care of all of the deficiencies and discrepancies in the report, except that the cross-section did not show compliance with rural standards. Cain called for a public discussion. John Oaks, the developer of the area, asked that the street requirement be waived because this area is not within an area that could possibly be annexed within the foreseeable future. He stated that the county had made recommendations to the City Council that the area north of the city not be annexed and that some of the requirements be waived. Oaks also stated that he had attended a meeting of the City Council and the Board of Supervisors for Johnson County. During the meeting, the Council indicated that they had not had a chance to review the proposed rural development standards. Blum raised a question to legal counsel, Tony Kushnir, asking whether there might be any extraordinary majority vote problems if the Commission recommended the waiver. Kushnir stated that he did not see any such majority problem. Blum said that he hated to "pass the buck" but felt the Commission was dealing with a situation where they had no policy and neither did the City Council. He made a motion to recommend to Council approval of the plat contingent upon compliance with proposed county subdivision standards. Cain called for a vote and the motion was carried with 4 in favor and 2 opposed (Vetter and Lehman). Cain suggested that several Planning and Zoning Commissioners attend the Council meeting when this subdivision comes up. Blum moved that the motion be reconsidered with the provision for a waiver of assess- ment and an indication to the City Council that if Lyn -Den Heights preliminary plat is approved, and the rural development standards are not enforced, then Council should require a waiver of assessment. i io-ncaonua[u or JORM MIC R6LA9 �rnpn u.v!„�fS 'GOI9f' MDAU:ILMk,u BY JORM 141CkOLAb Planning and Zoning Commission February 9, 1978 Page 4 LLUAk RAYiu'3 HAkd uLI Cain called for a vote on Blum's reconsideration motion and it was once again carried on a vote of 4 in favor and 2 opposed (Vetter and Lehman). Consideration of the "Land Use Regulation and Administration" report. Cain introduced the report to the meeting with the suggestion that a formal letter be written to the project coordinator on some of the major points made during the discussion on Monday night (February 6, 1978), including: 1. What is allowable under current state law? 2. More detail how mechanisms would work? 3. What is presently not legal but recommended? 4. What is adaptable, economically, practical to implement? S. We have not evaluated the suggestions in the study as a complete system. 6. An appropriate description of what is allowable usage of the land should be spelled out. Cain stated that the Commission can send a copy of this letter to the project director to the City Council. Chairperson Cain then stated the next item on the agenda was the election of officers. She thanked the Commission members for their support and cooperation during the past year. Cain asked for nominations for Chairperson. Vetter nominated Jacobsen and Blum seconded the nomination. Kammermeyer nominated Blum and Lehman seconded the nomination. Kammermeyer moved that the nominations for Chairperson cease. Vetter seconded the motion. A secret ballot was taken and Blum was elected Chairperson for 1978. Cain asked for nominations for Vice Chairperson. Kammermeyer nominated Jacobsen and Blum seconded the nomination. Jacobsen was unanimously elected Vice Chairperson. Cain then asked for nominations for Secretary. Blum nominated Kammermeyer and the nomination was seconded by Vetter. Kammermeyer was unanimously elected Secretary. Blum expressed his thanks to Cain for her work on the Commission during the past year. The meeting adjourned. Prepared by - George seer, Sr. Clerk -Typist Approved by � Juoh to Vetter, Secretary -v' MICR01 ILI-110 By ' JORM MICR(�LA9 NPAP Uu'I-r. • '4S '•1019fS 11 Fii w<Jr ILALU BY JURM 141 CROLAB MINUTES IOWA CITY PLANNING & ZONING COMMISSION FEBRUARY 23, 1978 -- 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS LLDAk kAVIJ, ANJ JL MEMBERS PRESENT: Jacobsen, Kammermeyer, Lehman, Blum MEMBERS ABSENT: Vetter, Cain, Ogesen STAFF PRESENT: Schmeiser, Boothroy, Kushnir, Fisher RECOMMENDATIONS TO CITY COUNCIL: 1. S-7807. That the final plat of the resubdivision of a portion of Lot 30, Conwayls Subdivision, located west of Prairie du Chien Road and south of St. Ann Drive, be approved with the following contingencies: (1) signatures of the utility company be added, (2) signature of the registered land surveyor and (3) legal papers be reviewed and in order. SUMMARY OF DISCUSSION AND ACTION TAKEN: Chairperson Blum called the meeting to order and asked if anyone present wished to discuss any item not on the agenda. No one responded. Z-7801. Public discussion of an application by the Wagner -Murphy Foundation to rezone and annex 80 acres presently A2 County Resort to N1 City Light Industrial located adjacent to the southerly City limits on the east side of Highway 218, 45 -day limitation period: 3/18/78. Doug Boothroy, Assistant City Planner, presented an overlay of the area and explained that the item involved was being presented as a zoning item and an annexation item. He stated that the Staff had referred this item to the Riverfront Commisin and also the Park tion couldsdooa report, they wanted nto haveareportsmfromlbothacommissions.nd that the Staff Blum asked if anyone in the audience wanted to discuss the item. Don Hoy, Attorney for the Wagner -Murphy Foundation, asked that the item be placed on the agenda for the next formal meeting. The item was deferred until the next formal meeting. S-7802. Discussion of a preliminary plat of Prairie View Estates located north of Interstate 80 and east of Prairie du Chien Road; 45 day limitation period: 2/27/78. Boothroy presented an overlay of the area and explained that the plat was revised and included the addition of fire hydrants, water mains and street names. lie noted that 2 deficiencies still remained, i.e., the right-of-way width on Prairie du Chien Road and that the typical street cross-section needed to be changed to show 6 -inch thick paving 22 feet wide and a 60 foot right-of-way. i.00ROfWIED BY JORM MICR(�LAB �rp�y u1n�r,.. ir5 I-0D;YCS y70 MiLF<Uf iLALu BY JORM MICkULAd Planning and Zoning Commission February 23, 1978 Page 2 LLDA1< kAY iu� Nilu OL IL Blum asked if anyone in the audience wanted to discuss the item. Marion Neely, attorney for the developers, asked if there was a problem as to the right-of-way. Blum stated that there was no problem. Neely then asked about the street names. Boothroy stated that the streets had been named Kent Court and Kent Circle. Neely then asked about the question of the paving thickness and 50' vs. 60' right-of-way. Blum explained that the developers had three options: (1) make the plat comply with the existing City Subdivision Standards, (2) make the plat comply with the proposed revised Rural Subdivision Standards or (3) ask the Commission to recommend waivers of those standards. Neely asked that the Commission waive the standards. Blum explained that the Commission had adopted the standards because the City Staff indicated a problem with waiving requirements. Neely pointed out that Chapter 409 was still the statute that would be applied here. He stated that he recognized the Commission's position and hoped that the Commission understood his position and that of his clients. Blum asked if the Commission wanted to discuss the item further and stated that it would be appropriate to act on the item by motion. Kammermeyer agreed that it would be reasonable. Jacobsen moved that the plat be approved as submitted. Kammermeyer seconded. A vote was taken and the matter was defeated 0 to 4. Neely asked if the motion had been defeated because of the street design. Each of the members indicated that was the case. 5-7804. Public discussion of a final plat of E.L. Kessler Subdivision, Part II, located one and a third miles west of Mormon Trek Boulevard, off Rohret Road and 600 feet south of the City limits; 45 -day limitation period: 3/12/78; 60 -day limitation period: 3/27/78. Boothroy presented an overlay of the area and described the plat as an extension of an existing street to a cul-de-sac. He noted that there were some minor discrepancies and deficiencies on the plat which had been taken care of with the exception of the correction of technical notes. He stated that the legal papers were still being reviewed by the Staff. Schmeiser stated that a policy decision needed to be made by the Commission and City Council, lie explained that the City was requiring the installation of water detention facilities and the question involved here was should the water detention facilities be installed upon annexation or at the time of development. A discussion followed with regard to the item. Mr. Kushnir of the Legal Staff asked that the matter be deferred pending a further study by him. lie indicated that he would prepare a memorandum outlining several options and legalities of the question for presentation to the Commission within a week or two. Idl f.ltef IL411:I1 a�' JORM MICR6LAB rr11An ::5rlr MibrtUl 1L.-ILu by JORM MICRULAB Planning and Zoning Commission February 23, 1978 Page 3 LLUAr( i4A4 iJ� AND uL., i�.: �. ..•. Blum asked if anyone wished to discuss the item further. Kammermeyer indicated that the idea behind storm water detention was to prevent run-off due to construction and it must be assumed that there will be construction within the subdivision before annexation by the City. tie stated that the Commission should require such installation prior to the plat being approved. Jacobsen agreed with Kammermeyer and added that it would be easier to install at the time of construction. Kushnir noted that if the storm water detention facilities were not installed, the matter could be remedied in court. Jacobsen moved to defer the matter and requested a legal opinion. Lehman seconded and it was unanimously carried. Bruce Glasgow, a developer in the audience, requested permission to speak. He stated that when the City decides to annex this particular piece of property five to ten years from the present time, the paving "would be shot" and the taxpayers would be called upon to maintain the street in order to bring it up to City standards and he thought it was not fair. 5-7807. Public discussion of a final plat of the resubdivision of a portion of Lot 30, Conway's Subdivision, located west of Prairie du Chien Road and south of St. Ann Drive; 45 -day limitation period: 3/23/78, 60 -day limitation period: 4/7/78. Boothroy presented an overlay of the plat and explained that the subdivision had been previously submitted in the spring of the previous year, and that there were only minor changes made to the plat. He noted that all of the deficiencies and discrepancies had been taken care of and that the utility company signatures, signature of a registered land surveyor and the legal papers needed to be furnished. Blum asked if anyone wished to discuss the item. No one responded. Blum then called for a vote on the plat for submission to City Council with the following contingencies: (1) signatures of the utility company, (2) signature of a registered land surveyor and (3) the legal papers be reviewed and in order prior to forwarding to City Council. Approval was unanimous. The meeting was adjourned. ,/ Prepared by 1� SLG ,642 George F10her, sr. Clerk -Typist Approved by O( Jo 1 Kammermeyer, P$Z Secreta I41CROFILMID By JORM MICR6LAB frnpn n,t r1� qC Mn:'aS 14iutur iLML.0 BY JORM MILkOLAB COMN119"I'EE ON COMMIIN [TY NEEDS MARCH 1, 1978 -- 12:00 NOON RECREATION CENTER -- Mlil rm; ROOM If LLUAR RAPius ANU OLI ;'.:�L. •-, commi'I"1'EE MEMBERS PRESENT: Baschnagel, Cilek, Clark, hall, McCormick, Rock, Swisher, Morton Franklin COMMITTEE MEMBERS ABSENT: Braverman, Hibbs, Pecina, Purington, Patrick CITY STAFF PRESENT: Vann, Wilkinson, Milkman SUMMARY OF MEETING DISCUSSION: 1. In the absence of the Chairperson and Vice Chairperson, a Temporary Chairperson was elected to preside at the meeting. Clark nominated, and Swisher seconded, Tom Cilek to preside at the meeting. A vote was unanimously in favor of Mr. Click presiding. 2. hall moved, and Clark seconded, that the minutes of the February 8, 1978, meeting be approved. Motion carried unanimously. 3. Two new members were present, Karin Franklin and Loren Morton. All those present introduced themselves and told a little about their background. 4. It was pointed out that Horace Amidon's term on the Committee had expired, thus leaving the Committee without a Vice Chairperson. After some discussion of whether to elect a new Vice Chairperson now or wait to see if Mr. Amidon (lie is reapplying) is reappointed to the Committee, it was the consensus of those Present that this election be deferred until after the one remaining vacancy on the Committee is filled. S. Julie Vann, CDBG Program Coordinator, reviewed the Performance Report that is required as a part of the CDBG application. Ms. Vann explained that the Performance Report had been drafted according to instructions received last fall from HUD but is now being revised to comply with new instructions just received. The report should be available, and will be mailed to Committee members around March 10 when it will be sent to the A -9S agencies for review. She also pointed out that the 4th year grant had been cut $11,000. This cut is due to adjustments made by HUD in the allocation of funds. This will make our 4th year grant total $1,341,000. G. Marianne Milkman, Assistant Planner, reviewed the neighborhood meetings that were held recently to gather citizen input on the Preliminary Land Use Plan. It appears that one of the major concerns of the citizens of Iowa City is the different answers they have been receiving from members of the Comprehensive Plan Coordinating Committee regarding overall density and spot zoning. Some of the groups present represented residents of the Taft Speedway area, the Mormon Trek area, the Melrose Avenue area and the Grant/Rundell area who were opposed to proposed changes in their neighborhoods. 'V71 s Y I41Laell Ll4F.a BY JORM MICR46LAB �r nqe lnrl n. qr5 'd1114f`. Ml LI(Ut !LMT -L) BY JORM NICkOLAB LLOAi( kAPWU AhO LJL, Committee on Community Needs March 1, 1978 Page 2 Ms. Milkman pointed out that CI'CC has received 30-40 letters regarding the preliminary plan from persons that were unable to attend the meeting. It was also pointed out that (:PCC has already met and voted on some of the changes and has revised the preliminary plan accordingly. When asked about the new Zoning Ordinance, Ms. Milkman responded that it is being reviewed and discussed by the department at this time and will be available to the public after the review is completed. 7. Ms. Vann updated the progress being made regarding the senior center Development, She pointed out that in November the Ebenezer Center for Aging anda consultant from Minneapolis, had been hired to assust lationhis andproassistingTthe will help in gathering data regarding the elderly polP City in setting up the senior center programs. This data was gathered during December and has been compiled into a report that will help in planning the pro- gram activities. A time schedule for the Senior Center is attached. The Task Force is in the process of reviewing the report on suggested program activities and the report on suggested locations of various activity rooms within both the housing complex and the senior center. While nothing has been finalized, it appears that the majority of the rooms used for regular activities (see attached chart) will be located in the senior center. An effort will he made not to duplicate any activities that are presently available to the elderly. When asked about the planning costs that had been incurred to date, Ms. Vann reported that these expenses are presently coming out of the eGeneral Administration portion of the budget. It was pointed out that the City will be ble for the staffing of the senior center in the terms of hiring a director for the center and in the maintenance and janitorial services for the center. CCN's role in the development of the senior center will be evaluating the performance and progress of the project as they do with the other CDBG funded projects. 8. possible subjects for the April meeting are the Ralston Creek Improvements, Housing Rehabilitation Neighborhood and Site Improvements, and the Comprehensive Plan. It was noted that the Committee would like to see some "before" and "after"pictures of the work being done in the Housing Rehabilitation program to help them evaluate the program. 9. The meeting was adjourned. Sandra S. Wilkinson AI f.R011 LVII.D By DORM MICRIJLAB ry +rl 111 CROP ILMEO BY JORM MICR+LAB CMAP nnnin' • nrs MOmrs HiLKUi 1LhIiU by JURM MICROLAb LLUAR RAI'iU'j AiIU uL� .';�.:�L S Ii N I O 1: li N li R r I M Ii S C h .. D 11 I. li Program Development Activities I. Research, data collection, needs and resource analysis, December -January, 1978. 2. Identification of types of spaces needed in the Center to accommodate a variety of programs, February 1978. 3. Develop preliminary programming plan for Center: consider consumer needs and desires, budgets, program interactions, comprehensiveness, February -March -April 1978. 4. plan for various programs: develop preliminary contractual agreements with various agencies and governmental bodies, May -December 1978. S. Develop operating plan, lease agreements, new programs, budget, etc., January - June 1979. 6. Grand Opening, Fall 1979. Construction Activities 1. Hire architect to design spaces to accommo- date activities, February 1978. 2. Architect to develop preliminary designs and floor plans, March -April 1978. 3. Architect to develop working drawings and specifications, May -June 1978. 4. Contractor selected, August 1978. S. Construction, September 1978 -October 1979. 6. Grand opening, Fall 1979. ! MICROFILMED 6y JORM MICR+LAB (fnr1R PN•I ry . o(S-00!'llq 1,11LitUi iLPILU by JORII MICRULAb DESIGN RU IEW COMMITTEI: MARCH I, 1978 -- 4:00 P.M. RECREATION CENTER -- MEETING ROOM A LLUAR RAHU� ANO JLC COMMITTEE MEMBERS PRESENT: Raupert, Alexander, Lafore, Wockenfuss, Summerwill, Wegman, Sinek, Lilly, Gutheinz COhLtiTTEE MEMBERS ABSENT: Seiberling CITY STAFF PRESENT: Glaves, Wilkinson SUMMARY 01: MEETING DISCUSSION: I. I'aul Glaves, Redevelopment Program Coordinator, reviewed the construction plans for City plaza. Ile explained that one light pole had been eliminated to provide access for firetrucks and that bollard lights had been added on Dubuque Street and College Street to help define the pedestrian mall. Ile explained that the watering of plants will be accomplished with it subsurface irrigation system. This system will be a manual turn on/turn off system. Excess water will drain to the center of the mall and drain into catch basins. Mr. Glaves was asked if he had talked to anyone located along the proposed mall area regarding the leasing of the 10 foot area. Ile responded that those merchants with whom he had talked were trying to gain exposure rather than square footage. lie also indicated that City Council has approved in concept the idea of leasing the 10 foot area. The Design Review Committee needs to get some kind of approval from Council regarding the use of the 10 foot space. Ilaupert moved, and Guthcinz seconded, that the Design Review Committee approve the construction plans for City Plaza. The motion carried unanimously. 2. Plans for the Council presentation on March 27 were discussed. Mr. Lafore and Mr. Alexander will present a brief discussion of the principles employed by the Design Review Committee followed by a brief slide show further illustrating these principles. 3. Alexander moved, and Summerwill seconded, that the minutes of the February 8 meeting be approved. Motion carried unanimously. A. The meeting was adjourned. Sandra S. Wilkinson ...� � Id IC20f ILIdEO 6Y JORM MICR+LAB CreAP pori m. ar �. I101af$ y72 FIiufUi 1Li'ILU BY JORM MICROLAB MIWrrS or T(-NfA CITY 11OUSING 07MSSION NyVC11 1, 1978 1•34mi'll-swic CY)NF —z=— ffm MU,E3M PRESENT: Hibbs, Icmbardi, Ivie, Kamath, Owens, Pollock, Smithey MIBERS ABSENT: None CAJE.STS: Pat White, Jim Elza STAFF PRESENT: Kraft, Seydel, Sheets, Kimball DISCUSSION AND FORMAL ACTION TARN: 1. Hibbs called the meeting to order. 2. I.anbardi moved that the minutearOfFebruried ary 15th be approved. Notion seconded by Smithey. 3. White addressed the Commission on the Housing policy Plan drafted by East Central Iowa Association of Regional Planning Commissions. fie notified Commission that dialogue is continuinq between City Staff and East Central. lie assured the Commission that they do want ccumnts and criticisms from the Commission. The Plan is in Kansas City and at this point are concerned with methodolThe Plan may be revi.se(l or amended to meet goals established by the City. 4. Sheets reminded Commission of their desire to develop a Ilousinq P.00klet. Iambardi suggested that the booklet include Housing Programs offered by the City. Also, an article outlining the responsibilities of the conmission to consideree bookleeir tals furtthhera d be ready toThe dis�sssion was the booklet at the mext meeting of April 5th. 5. Coordinators Report: 273 units Section 8, 18 units Section 23 12 applications were submitted for approval. Seydel reported to Commission that the application for 51 units is in the Des Moines IND office. HUD's final decision regarding this allocation is expected within thirty days. Seydel is also requestinq a redistribution of units in line with type of applications received. Ccnmission was notified or NA119) Conf sane to be held in Iowa City durinq Mid-Ain'i I.. ScydLl has lxscn invil:ed to take lk'mrt in n Task rorce by QA43 in Kansas City, March 8. 'Title of the session .is "Paper Processing". 1-11Ck01101F.0 BY DORM MICR�LAB M)AP VAPIn, . P`•1�I'11 �. ,/73 5 ~! 141L1Wi ILi4LD BY JORM I•IICROLAB page 2 Minutes Housing Commission 3/1/78 • CEDAR RAP Wb AND OL'� 6. Ivie moved that Lonbardi be appointed to fill the vacancy on the Committee for Community Needs. Motion seconded by Owens. Lombardi elected unanimously. 7. Housing Maintenance & occupancy Code. Commission members were urged to attend the Informal Council Session Monday, March 6, 1978 for continuing discussion of the Code. B. Pollock moved that the meeting adjourn. Motion seconded by Owens. Motion carried. NEXT MEETING: April 5, 1978 Engineering Conference Roan Approved Robert Hibbs, Chairperson I41CROFILMED DY 7 JORM MICR+LA13 MAP RAP111 . nfS 1401113 Mlw<Ut ;u•1i.0 BY JORM MICROLAB lLUAk kAkiu; ANU uu 9..: 4 MINUTES COMPREHENSIVE PLAN COORDDIINATING COt•LMI'1'TEE JANUARY 25, 1978 - CITY MANAGER'S CONFERENCE ROOM MEMBER: Blum, Cain, Vetter, deProsse, Neuhauser, Jakobsen MEMBER: Perret Garrett, STAFF PRESENT: Kraft, Glaves,Ryan, Bolin, Geshwiler, Martzahn, Milkman, Lundquist, Watson il Brandt, Barry DIokanson, Flo Beth Ehninger, OTHERS PRESENT: Isabel Turner, Em —� Marlene Perrin, Caroline Embree, Clemens Erdahl SUDQIARY OF DISCUSSION AND FORMAL ACTION TAKEN: g by introducing Richard Gibson of the Blum, chairperson, opened the meetin University of Iowa Campus Planning Task Force. Gibson gave a presentation of the Status Report of Campus Planning for the Fowles, Ray >Iossman, and Dick Gibson. University of Iowa. He recognized the Task Force committee members: aures Lindberg, K.C. Koutsopoulos, Dorothy President Boyd Gibson gave a brief history of the committee. About one year ago, appointed the Task Force with the following charges: ensive he 1. Provide an official touch point ret the University with ta ovide moreinformationaboutthehfuture planning effort by the City p plans of the campus. ) ro the adequacy of land use. 9 ects which were proposed 2. Review land use issues. Some of the building p were starting to raise some questions regarding Gibson explained the goals and objectives relating to the overall compus including ities. He t land use is land use, circulation, open space and utilastsupportafacilities fort he cthe major concern with the other three elements serving PP various academic and related land uses. The study was broken into three major components: (1) campus functionaand c(3)laies (e, g, transportation, open space, etc.); (2) individual campus areas; to id review of building needs and an attempt identify specific sites. Gibson stated that the roadways issue was one of the major concerns of the community. The University Task Force committee recommended that there be a ] to wide the cast edge erva- tion for a "no building" corridor in the area of campus adjacent to of the Rick Island Railway. Viet ommittMelroseeAalso discouraged the termination of the proposed West Campus By -p. Gibson explained some of the parking issues. He said that the Task fPtheUniversity ored that the University Parking committee study the existing policies in regard to parking in light of the recommendations in this report. et figure is approximately 200.) Gibson green that each campus Theirarea target figure contain a certain amount o integrated y7Y MICR01 lulco OY JORM MICR4�LAB rpAT, VA;°T'l'. • 9,r, VINI' MiLFaOlILMLL) BY JORM PIICROLAB -2- Gibson commented that the Sasaki Plan, which was prepared during a rapid enroll- ment growth decade in the 1960's, anticipated an enrollment figure of 30,000 students by 1985. Due to a variety of reasons, enrollment levels during the early 1970's stayed at about 20,000 and currently peaked at some 23,000 students. They anticipate a slight decline of students in the 1980's, resulting in about 20,000 students in 1987. Because of the anticipated decline in students, there are no plans for providing additional dormitory facilities in the foreseeable future. The dormitory areas share common deficiencies of inadequate open space/recreation facilities and a shortage of storage parking. The University Task Force also recommended that a new single purpose arena for men's and women's intercollegiate athletics be constructed at the west periphery of the West Campus. Then they would propose to remodel the Field House for increased use by recreation services and physical education. Gibson stated that there was much coordination between the work of the Task Force and the City of Iowa City. Gibson welcomed comments and questions regarding the presentation by the CPCC members and quests present. Approval of previous minutes were deferred until the next CPCC meeting. The meeting adjourned. N;;, Ui iL 1Lu by JORM 611LRULAb MINUTES COMPREHENSIVE PLAN COORDINATING COMMITTEE FEBRUARY 2, 1978 -- 7:30 CEDAR RAP;ui Al1U MEMBERS PRESENT: Vetter, Cain, Perrot, Jakobsen MEMBERS ABSENT: Blum, Ogesen, Neuhauser, deProsse STAFF PRESENT: Kraft, Geshwiler, Milkman, Garrett, Martzahn, Ryan, Watson OTHERS PRESENT: Emil Brandt, Isabel Turner, Barry Hokanson, Kent Seacreast, Dick Gibson, Jeanne Becker SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: Acting as chairperson, Cain opened the meeting and recommended that the committee review the minutes from previous meetings for approval. 1. December 21, 1977 -- Vetter moved and Perrot seconded that the December 21, 1977 minutes be approved as circulated. The motion carried unanimously. 2. January 7, 1978 -- Perrot moved that the January 7, 1978 minutes be approved as circulated. Vetter seconded the motion. The motion carried unanimously. 3. January 12, 1978 -- Perrot moved and Vetter seconded that the minutes of the ,January 12, 1978 meeting be approved as circulated. The motion carried unanimously. 4. .January 18, 1978 -- Perrot moved that the January 18, 1978 minutes be approved as circulated. Vetter seconded the motion. The motion carried unanimously. Dick Gibson, of the Johnson County Regional Planning Commission made a presentation of the Proposed Development Policy For Rural Johnson County. Gibson stated that the primary concern was the impact of non-farm rural development. Generally, the policies recommend that the remaining rural areas be preserved as the primary domain of agriculture. Johnson County encourages and promotes the majority of anticipated future population growth within the established municipalities of Johnson County. One of the main factors affecting policy development is that between 1970 and 1975 more than 55% of the population growth in Johnson County occurred outside the metro- politan area. Different areas of the county should be subject to different policies which fit the need and conditions of those areas. Perrot moved that the staff prepare a memorandum of agreement with Johnson County Regional Planning Commission. The motion died for lack of a second. Perrot moved that the CPCC express their agreement in principle with the policies contained in the Proposed Development Policy. Jakobsen seconded the motion. The motion carried unanimously. Perrot moved that the staff investigate the policies and strategies for annexation to include the recommendations in the Proposed Development Policy. 'rhe motion was seconded and carried unanimously. 14100EILMED BY JORM MICR46LAB rrnr,� pnr�,� �qs !anrirs y7V MIOO iLMLL) BY JURM I.IICRULAB Lt.DAk RAPIJ5 AILD JL:. -Z- Milkman presented a tentative agenda for the neighborhood meetings. There was some discussion regarding limiting comment time. It was stressed that the committee was to emphasize that the Preliminary Proposal: Land Use Plan was a part of the comprehensive process and not a final zoning proposal. Perret felt it was important to minimize misconceptions as much as possible. The committee discussed the tentative schedule for the comprehensive plan. It was suggested that Comprehensive Plan Coordinating Committee and Planning and Zoning Commission have joint meetings to better utilize the time period limitations. The meeting adjourned. MILIWi iLML,u BY JORM 141CRULAB • LLDAt< RNPIuS AIIO JL.. '��. - •-^ MINUPES COMPRINNSIVE PLAN COORDINATING COMAII7TEF NEIGHBOMOOD MEETING: FEBRUARY 13, 1978 -- 7:30 P.M. HORACE MANN SCHOOL MIiMBHRS PREU NT: Blum, Ogesen, Neuhauser, Jakobsen, Perrot MEMBERS ABSENT: Cain, Vetter, deProsse STAFF PRESENT: Kraft, Geshwiler, Lundquist, Keating, Sheets Major Points and Questions 1. The question was raised whether the showing of higher densities over what now are essentially single-family residential districts implies a redevelopment process by the City in these areas. Generally the questioners felt that there should be no policy of redeveloping the Northside Neighborhood, or College Hill area, but rather that the existing housing stock in these areas should be pre- served as it has many advantages (i.e. provide low cost housing to medium and low income residents). 2. The questioners wanted to know specifically what the program would be by which higher densities would be achieved in the Northside Neighborhood. 3. One citizen called for a zoning map and text that would be straightforward, easy to read and use, and which would protect existing single-family neighbor- hoods from the influx of multi -family apartment units. 4. Another pointed out the impact of the implementation of the plan upon people who have invested money in an area (citing as an example that it's difficult to sell land that is slated to be condemned for a park in an area.) S. The residents who live along Taft Speedway made it clear that they want their area to remain R1 -A, and that they don't want commercial uses or multi -family housing in that area. 6. One citizen requested that the area around Ronald's Street on the Northside be shown as 2-6 DU/A on the plan. (Note: one block on Ronald's is shown as 7-16 DU/A.) 7. Several citizens objected to the re -alignment of North Governor Street which is shown to go through existing homes. 8. One citizen questioned whether providing for single-family detached houses on 40 ft. lots will in fact be cheaper. 9. One citizen questioned why the area north of Taft Speedway was shown as it is, given that it is floodplain land. 10. Another felt this area should be preserved because it is prime agricultural land. 11. Another felt this area should be preserved because it is good open space and makes a great entry -way into Iowa City that is not commercially developed. 12. Another questioned whether sewer would be extended into the Taft Speedway peninsula area. Prepared by: G' C'h E e,'! Dave Lmfdquist,.Assistant Planner 117y :11CROPILMEO By JoRM MICR¢LA9 FtnAv unr'n1 . IF Mn PIF M!i ,AUi- iLALD BY JOR11 MICROLAB LLUAk RAP Iu:; AN JL, MINUTES COMPREHENSIVE PLAN COORDINATING COD1,1117111: NEIGlIBO1Ui00D MEETING: FEBRUARY 14, 1978 -- 7:30 P.M. HOOVER SCHOOL MEMBE16 PRESENT: Blum, Jakobsen Mll:DIBIIRS ABSENT: Cain, Ogesen, Neuhauser, Perret, Vetter, deProsse S'T'AFF PR17SENT: Geshwiler, Glaves, Milkman, Sheets Summary of Neighborhood Meeting Blum introduced staff and members of the CPCC. Ile described and explained the Land Use Map and various specific elements. Discussion Questions were asked with regard to density categories and their relationship to current zoning, and how the amount of high density zoned land differs in'old and new plan. Main Concerns 1. Preservation a) particularly Brookland Park - Melrose Court area. NO APARTMI:N'rS. b) suggestion that some areas be preserved "as is". (Point made that must treat everyone equally) - Possibility of historic area designation. 2. Mobilo homes Concern that the "ubiquity" of putty color would permit mobile home parks or subdivisions all over town and adjacent to single family residential areas. One person pointed out that mobile home parks could be attractive if high enough standards were imposed (see Florida). Also concern was expressed about deterioration of mobile home parks. 3. Street design standards General concept approved. Suggestions that City buy land well ahead of time to avoid events like the recent hickory llill non tion. Also emphasis on sufficient parkland not in floodplain but on good high, dry ground so that it can be used in the spring. 5. Location of interchanges on 518 Two southern interchanges appear too close. Additional Written Comments 1. Opposition to rezoning Melrose Court,Circle, Lucon, Brookland Park area to higher density. Also oppose widening Melrose to four lanes adjacent to this neighborhood as it would contribute to its deterioration. Mass transit currently adequately handles local traffic - don't just build for football traffic! Why route Melrose around University Heights but impact the south Melrose neighbor- hood? 2. Opposition to 7-16 DU/A zoning for parcel south of Rochester and north of lower West Branch Road since this would permit mobile home parks in what is now mainly SF residential. Support for location of 518 west of city. _1 i IdICRItt ILFIEn By JORM MICR(?LAB (DAP Vnrl)' MWV Mil.i(Ur IL;'IcO BY JORM MILROLAB -2- (,LUAk RAPIDS AND OL, 3. Support for use of school facilities for non -school uses and better overall use of these expensive facilities. 4. Support for by-pass system around city - but ensure it does not become a commercial strip but rather a green beltway. Support for school/park sites - also the need for branch libraries and use of existing schools by neighborhood after school hours. S. Neighborhoods having a distinct and identifiable architectural character or historic significance should be identified and held free from density considera- tions. Prepared by: j'ta, CL� _ f'(&� Marianne Milkman, Assistant Planner MILIZOFILMEO by JORM MICR+LAB (foAp 7fS 'dOINFS Ml;u(W! iLALU BY JORM MICROLAb n LLUAr RAY IUB AilU OLS MINU'T'ES COMPREHENSIVE PLAN COORDINATING COMMI71'EI'. NFUGHBORI100D MEETING: FEBRUARY 15, 1978 -- 7:30 P.M. IOWA CI'T'Y RECREA'T'ION CENTER MEMBERS PRESENT: Ogesen, Jakobsen, Ncuhauser MIEMBERS ABSENT: Blum, Cain, Vetter, Perrot, deProsse STAFF PRESENT: Geshwiler, Garrett, Sheets Summary of General Discussion: 'Ibe discussion focused on the preservation of single-family neighborhoods, the necessity of flood control measures to reduce flooding along Ralston Creek, trafficways, and restriction of commercial areas in residential neighborhoods. Those present at the meeting, with few exceptions, were single-family home owners. 'Ibe opinions of renters were noticably absent. Almost everyone favored the reten- tion of their neighborhood as single-family residential - even duplexes were viewed as unacceptable. Comments ranged from "zone everything single-family" to "the aspect of beauty contributed by the single-family home is as important as that contributed by parks and open space". Neighbors of the Longfellow school area were opposed to the removal of homes along Ralston Creek. Instead, they felt flood control measures should be provided upstream. Additional park and open space was viewed as unnecessary (Longfellow School grounds are adequate) and apartments along the proposed park were definite undisirables. Traffic through neighborhoods was considered objectionable, and most residents attributed increasing traffic to non single-family residences within or adjoining their neighborhood. Economics and efficiency were also considered important by some. The expansion of commercial areas into existing residential neighborhoods was opposed by some residents. Major Points residents do not want a park along Ralston Creek between Muscatine and the Rock Island Railroad tracks and they do not want apartments in the neighbor- hood as they feel it will lead to the deterioration of the entire neighborhood. - the area from Summit to Johnson, Burlington to Bowery should be single-family; it was downzoned to single family in the last couple years and the conversion of units to multi -family has ceased and housing is being renovated. -- the Wardway Plaza/South Riverside Drive commercial area should not be extended any farther west. The new Ken's has created considerable problems to adjoining homes and residents do not wish to see these problems extended. This commercial area is almost as big as the CBD, new commercial activity should locate in the CBD, in other established commercial areas, or in new neighborhoods where they will serve the surrounding residents. I-0TLRof ILMFe B1' DORM MICR�LAB frDhc WTo 11 , 'q5 linl'IF` q. l I IdILROf ILIdED OY JORM MIC R¢L AB COAD IIOPIn< . DES IWINES MIG, JI!LMLu BY JURM MICROLAB I.LUAk k0iUu ANU L� MINUTES COMPREHENSIVE PLAN COORDINATING COMM11"1111: Nf:IGIIBOR11000 MEETING: FEBRUARY 16, 1978 -- 7:30 SOU111EAST JR. HIGH MEMBERS PRESENT: Blum, Cain, Perret MEMBERS ABSENT: Ogesen, Neuhauser, Jakobsen, Vetter, deProsse STAFF PRESENT: Kraft, Lundquist Major Points and Questions 1. One citizen felt Iowa City has too few through arterial streets and that the plan should show more through arterials. 2. One citizen questioned what will happen where parks are shown on the land use plan in areas where housing now exists. (Another read a prepared state- ment stating that a park was not needed in the Rundell Street area. The rationale was that it would be cost prohibitive to put a park in this area, that in establishing a park property would be taken off the tax rolls, and that the moderately priced housing that exists in this area now is needed more than an additional park.) 3. Several citizens questioned the rationale behind showing a higher density in the neighborhood around Dearborn and Rundell streets. They felt it should not be shown as a higher density, but should remain single-family residential. 4. One citizen felt that Grant Street cannot handle higher traffic levels that would-be generated by multi -family housing in that area. 5. One citizen pointed out that the land use plan does not conform well to what is actually existing on the Northwest corner of the intersection of First Avenue and Muscatine. G. When asked about neighborhood centers by David Perrot, the consensus appeared to be that such centers would contain small convenience type stores (i.e., Seaton's or Fairchild's) rather than larger stores. Prepared by:x11 L Dave Lundquist, sistant Planner ' 141CR01 ILMED BY JORM MICR(�LAB fl "Mn per; n% . 'IF° ?101 'If NiutUliLMLJ BY JORM 141CkULAB LLURK RAPIu. AND JL MINUTES COMPREHENSIVE PLAN COORDINATING COMMITTEIi NEIGHBORHOOD MEETING: 111BRUARY 17, 1978 -- 7:30 IIORN E1.1;MliNTAIIY MEMBERS PRESENT: Ogesen, Jakohson, Pcrrct MEMBERS ABSENT: Blum, Cain, Vetter, Neuhauser S'TAPP PRIisixr: Kraft, Martzahn, Schmeiser Summary of Discussion: Ogesen gave introduction followed by an explanation of the map by Kraft. The high residential density shown for Brooklyn Park was questioned. According to the speaker, this area is presently single-family, and residents wanted it to stay that way. The high density residential at Sunset and Highway 1 was questioned. There was some question as to how traditional single-family would fit into the use categories and how zoning and current land uses will fit together. A petition in opposition to the putty color at the North East corner of Mormon Trek and Benton was presented. Brookland Park residents wondered about the alignment of the West -campus by-pass. Some alternatives were suggested. Several asked about the impact of tonight's meeting on decision-making. Someone questioned the number of new schools shown on the map. The amount of multi -family on the west side was questioned. A person representing the group living near the putty area designated for the corner of Mormon Trek and Benton said they were opposed to anything higher than hRIB for that area .omes. They felt theney streetlwouldebeoaegooddboundaryusesfor multiefamily. garden There was some concern expressed about the use of PUD's and some confusion over the term warehouse. Major Points Brookland Park opposition to putty density on opposition to higher density in North East corner of Mormon Trek and Benton. - concern about the west -campus by-pass. - implementation of the plan. Prepared by: .' Deb Martzal , Assistant Tanner ! I41CROFIL1410 BY JORM MICR4�LAB ff M� VAI'I i�° • '�F `� Id01'ICS MI(A i ILAL) BY JURM 141MLAB LLDAit kAYIO� Nilo ,)L., MINUTES MAYOR'S YOUTH EMPLOYMENT BOARD CHAMBER of COMMERCE FEBRUARY 28, 1978 MEMBERS PRESENT: Karagan, Kelly, Kaefer, Darnell, Johanson and Barber MEMBERS ABSENT: Hozhammer, Larson and Schreiber SUMMARY OF DISCUSSION AND FOOIAL ACTION TAKEN Joan presented the FY79 budget. The program is $1,700 short for FY79. There was some discussion about going to Coralville•for this money. Joan will be contacting Mayor Kattchee. The members received a copy of the expenditures so far. 'there are about 16 weeks left in the program. There was some discussion about two upcoming youth employment programs, Summer C.E.T.A, and Y.C.C.I.P. Mayor's Youth received a memo from the legal assistant for the city about the minimum wage. Because more tha 25% of our funds are revenue sharing, we must pay $2.65/hour, minimum wage. The legal age for the Earn—It program,can be waived by the discretion of the Judge, if the youth is willing to work, and the job meets Child Labor laws. The Board seat on the United Way Board is vacant. The M.Y.E.P. Board will appoint a member at the next meeting in March. Darlene Cole is doing research on the number of junior high and high school young people working in Iowa City. Nick Karagan mentioned a.new program coming to Northwest."It is.C.C.C. and will be career exploration. There was some discussion about having a Youth Specialist at Job Service for the summer to handle the young people not eligible for Summer C.E.T.A. The next meeting will be March 28, 1978, at 4:00 P.M. at the Chamber of Commerce Building . #75 :11CRnf ILIdf.B BY JORM MICR4�LAB I.rppr p.vI nof °. 'dn19f� M;oWiiLAL.0 by JORM MICROLAB 11i P MINUTES HUMAN RIGHTS COMMISSION FEBRUARY 27, 1978 7:00 P.M. CITY MANAGER'S CONFERENCE ROOM LLUA,t kAk WL ANO ILS MEMBERS PRESENT: Gilroy, Woodard, Costantino, Munzenmaier, Braverman. MEMBERS ABSENT: Excused: Kuhn, Davison, Madison. STAFF MEMBERS PRESENT: Ryan, Morgan, Zukrowski. ELECTION OF COMMISSION OFFICERS Chuck rMcComasrandaMorimCostaninated tino wernd e nominatedelected Vice-Chairperhe son. Vid for lack of The nomination of M. was unanimously electedsasntheoiei ce -Chairperson. aSophie Zukrowskiseco. Chuck Mwasmas d as the Secretary. Woodard, McComas nominated and unanimously electe and Zukrowski will serve as officers during 1978. RECOMMENDATIONS TO THE CITY COUNCIL None RECOMMENDATIONS TO THE CITY MANAGER AND STAFF The following recommendations were made to the staff: 1. The Department of Labor be toacollect and nd reporthaccurate data regarding the employment resource material would facilitate inter - sector. Request for thisgovernmental agency cooperation in publishing data which facilitates achieving one of the Commission's goals and objectives. 2. Submit the annual Commission report to the City Council prior to the due date which is the end of the fiscal year. and at ke 3. Prepare rsitycover raletter rch 18, 1978t.s Thelmaterialshare otosbepmailed ato each organization or individual on the newsletter list. P. Gilroy abstained from voting on the motion to avoid a conflict of interest since she is employed by one of the sponsoring agencies. q. All correspondence from the Commission be signed by the Chairperson. SUMMARY OF RELEVANT DISCUSSION The meeting was called to order at 7:15 p.m. Costantino moved, Gilroy seconded, to accept the minutes from the January 23, 1978 meeting. Motion passed. y76 MICROnua10 By JORM MICRbLAB MIAP . "TS V1.0'4 19�utUi iLALu BY JORM 111CROLAb -2- LLUAIt RAPIJa Hili) Visitors were Teresa McLaughlin (KXIC), Susan Hester and Dale McGarry. McGarry distributed a questionnaire to each Commissioner requesting a response. The purpose of the questionnaire is to enable McGarry to understand how the Commission functions. McGarry requested a copy be sent to absent Commissioners. P. Gilroy commented that she was favorably impressed with the ERA rally on 2-27-78 at the Old Capitol but was distressed that a representative from the Lesbian Alliance may not have felt comfortable in personally addressing the rally. A statement from the Alliance was read by C. Oleson. Gilroy felt this situation is an incentive for the Commission to keep pursuing their efforts. A. Chairperson's Correspondence On behalf of the Commission, the following letters were written: 1. To L. 0. Nelson of Firestone Tire and Rubber Company indicating the Commission would assist the firm in making known available job opportunities with Firestone. It was suggested the University was a good recruiting source but no information was available whether Firestone contacted the University. 2. To S. Sneider acknowledging receipt of her letter to the Com- mission concerning animal shelter fees. Response to the letter was deferred to the City Manager who had indicated he would respond. 3. To the EEOC and the Iowa Civil Rights Commission informing the Civil Rights enforcement agencies of a possible discriminatory recruitment letter by Preferred Risk Insurance. Commissioners were surprised such a recruiting letter was used. Zukrowski said the new EEOC policy is not to accept complaints "on behalf of" an aggrieved individual. Morgan's recommenda- tion that Zukrowski try to determine from the EEOC all other policy changes was supported by the Commission. B. Chairperson's Recommendations 1. The Chair charged the Affirmative Action Committee to write a letter to the City Manager indicating the Commission's strong support of efforts to computerize data necessary for monitoring affirmative action and preparing reports. The Commission supported computerizing data because reports to date have been poor and secondly, the Specialist would be able to devote the time spent in hand sorting information to tasks requiring personal, rather than mechanical, attention. MICROFILM[[) BY JORM MICROLA13 1,k,tWi iLAL.0 by JURM HiCkULAb -3- LcOAr kAriu'j NiIJ L. .. The Commission supported computerizing data regarding handicaps and age. Munzenmaier suggested differentiating the types of promotions received by employees. Commissioners discussed the quality of evaluations received by employees with Morgan noting a tendency for women and minorities to receive more negative evaluations than males and non -minorities. Morgan said more useful information is received from the evaluator's comments than the standard first page checklist. Commissioners discussed the format of the print-out should be easily read and the possibility of using University services. However, Human Relations Department does not have control over purchasing services and prioritizing projects for computeriza- tion. To date, the Department's needs have not received pri- ority over other projects like ticket computerization. Morgan noted it would not be practical to split personnel data from the payroll since the reports are based on payroll information. 2. The Chair requested the Specialist to invite P. Jones, Director of the University's Affirmative Action Office, and F. Woodard, Chair of the Committee on Human Rights, to the March meeting since the Commissioners indicated they would be interested in meeting with Jones and Woodard. Zukrowski noted Jones was unable to meet with the Commission in February to clarify for the Commission the relationship between the offices and function of each. Zukrowski circulated a bro- chure the Committee on Human Rights had printed. Costantino in- dicated the Board of Regents has adopted a policy recognizing the value of volunteer work. Costantino wants to discuss with Jones his plans for implementing the policy and quantifying volunteer work. The Chair noted no further action to be taken by the Commission on the Proposed Land Use Plan. Zukrowski indicated Munzenmaier's request for information regard- ing garden homes and cluster developments in other cities, demo- graphic projections for Iowa City, and the impact of this type of development on low- and moderate -income families, was for- warded to Community Development. R. Geswiler discussed the benefits of garden homes and cluster developments and the impact on low- and moderate -income families. R. Geshwiler indicated garden homes are an alternative to the typical one family dwelling which will meet the needs of changing lifestyles such as the female head of household. Geswiler also explained that the savings in cost development would be reflected in lower home prices affording low- and moderate -income families to buy homes these individuals may not otherwise have been able to afford. McComas said the impact of cluster homes may not be effective on low-income families but Braverman indicated that depending on how "low-income" is defined, the only viable solu- tion may be subsidy. Braverman also noted that garden homes and cluster developments are alternatives to the traditional grid pattern developments which better utilize available land. MICROF W11D BY DORM MICR6LA9 f1pn" ?In:` v . m om. 'IDINF, Mi�,W iLALu by JURM M1CkULAB -4- LLUAI< kAklu'� AW WL- Morgan asked Commissioners if they would feel a presentation by the Community Development planners at the March meeting would help clarify the impact of garden homes on low- and moderate - income families. However, final decisions regarding the pro- posed plan will be made by the time Commissioners meet in March. Munzenmaier, however, is still interested in receiving demo- graphic projections for Iowa City. The Chair referred to the Outreach/Advocacy Committee the re- sponsibility of developing a standard set of topics which could be discussed with employers. The Committee is to also prepare handouts or information which the Commission could offer to the employer. Gilroy suggested that in conjunction with this effort, the newsletter should periodically include a self quiz for employers or devote an issue on employment. C. Committee Reports 1. Affirmative Action. No report. The Commission did receive at the monthly meeting Zukrowski's request for computerizing data which had been requested by the Committee. 2. Complaint Processing. No report. P. Gilroy indicated the record should show this Committee had met its goal of revising the by-laws. 3. Outreach/Advocacy. a. Public Service Spots. Costantino noted the changes she was suggesting. Zukrow- ski requested all corrections be submitted to her for transmittal to the Committee. Zukrowski is to check with the public media stations to determine their policy re- garding recording of the message. Commissioners reviewed the topics for proposed discussion with Job Service. Costantino indicated several improvements. Braverman stressed that the questions should be addressed to the Director at the meeting without the Director's prior review of the items. Morgan noted employment services are covered by a separate section under Title VII. D. McGarry, the visitor, offered to share a copy of a study of state job service offices in which he participated. The Com- mission thanked him and asked Zukrowski to obtain a copy. Zukrowski is to also locate the enabling legislation set- ting up job services and the charge to job service. Ordinance/Implementati.on. Zukrowski reported asking M. Levin to prepare the Commission's logo for bus sign cards and that Levin was still working on the brochure. 11 I CROL ILnLD BY 1 DORM MICROLA© Nluf'01iLAL.0 BY JORM MICROLAb -5- D. Staff Report 1. Accepted as reported. CLOAk HAIWS Ai�U 2. In response to a public question, the visitor was told the Com- mission could not "test" a possible discriminatory behavior, such as the recruiting offer from Preferred Risk Insurance, be- cause of the legal problems of entrapment. 3. Zukrowski distributed a manual which included the Commission's by-laws and implementing procedures. 4. Zukrowski distributed a notebook including the relevant civil rights laws and stressed the importance of reading the Labor Law Reports for current developments. E. Complaints 1. Yellow Cab. No new developments. 2. Westinghouse. A. Ryan reported oral arguments were presented before the Supreme Court and a decision may be forthcoming in about four months. Ryan noted the point in question is not the merits of the case but principalities' home rule ability to deviate from 601.A Code of Iowa. Ryan said the defendant's attorney asked the judges to comment on the merits of the case. Ryan indicated the judges would probably not do that. 3. E/R, 8-25-7708; E/R, 8-23-7709. The Investigative Report is finished. Once documents are xeroxed, A. Ryan will receive the case. The Chair assigned Costantino (Chair), Munzenmaier and Woodard to the case in anticipation that the case will be forwarded to the Conciliation Team prior to March meeting. 4. E/R & SO, 9-23-7710. The Chair assigned Kuhn, Gilroy and Braverman (Chair) to the conciliation team. The case materials were given to the Commissioners. S. H-7603, H-7604. A. Ryan reviewed the file for substantiality of evidence to proceed to public hearing. A. Ryan would like to meet with the conciliation team. 6. E/R, 4-6-7705. Zukrowski reported the Complainant had signed the conciliation agreement. The respondents' representing attorney questioned one point of the revised conciliation but Zukrowski noted the respondent had not objected to the item at the meeting with the conciliation team. 7. E/D, 11-16-7711. The Chair assigned Davison, Madison and McComas (Chair) to the conciliation team. The case materials were given to the Commission. :410011 011D By JORM MICROLAB f rn�l' u,v IT 'rt <5101'If Nit,tWi iLALU by JORM MICRULAb LLUArt RAPiU'I AIIU ULA �.L_ . 8. E/S, 12-7-7712. Zukrowski reported interviewing complainant, respondent and respondent's witnesses. More investigation is necessary. 9. E/S, 2-10-7801. Zukrowski interviewed complainant and witness. 10. H/N0, 2-9-7801. Zukrowski interviewed complainant and witnesses, and respondent and witness. More investigation is necessary. 11. PA/R, 2-13-7801 & E/R, 2-13-7802. Only the complainant had been interviewed. F. Other 1. Discussion of legislative issues was deferred to March. 2. Review of civil rights law was deferred to March. 3. Deferral status review was scheduled for February 28, 1978. 4. The Human Rights Commission was pleased to know the City Council passed the youth baseball contracts 7-0. 5. B. Woodard reported the meeting with Moore Business Forms was productive for both the Commission representatives and the em- ployer and Moore noted these informal discussions would be beneficial to other employers. Moore Business also requested that the Commission's newsletter report the latest developments on civil rights laws. 6. Braverman and Kuhn indicated they would participate in a pre- sentation requested by Rev. Paige. Zukrowski is to meet with the Commissioners to plan the presentation. 7. The Commissioners felt an educational session during the monthly meeting on Black issues and sex issues would be beneficial. B. Costantino noted she would be out-of-town the week of March 17. 9. March meeting is scheduled for March 27, 1978 at 7:00 P.M. The agenda setting has been moved to March 16, 1978, at 4:15 P.M. to enable Commissioners and staff to attend the workshop at Drake University. G. Meeting adjourned at 10:00 P.M. q. .r- MICROI"ILnED BY JORM MICR6LA9 f I)AP ani !n, "IS '1O IV M,U, 1 iLMLL) By JORM MICRULAb Y lit MINUTES OF CIVIL SERVICE COMMISSION MEETING February 10, 1978 City Manager's Conference Room Members Present: Nusser Hubbard Anderson Staff Present: Higdon Bowlin Wynnonna Hubbard, chairman, presiding. CLUA,t RAN10i Ano Assistant City Attorney, Bob Bowlin, wished to clarify his memorandum of Jan- uary 5, 1978, regarding the promotional examinations for sergeants in the police department. Bob stated the Commission should establish a reasonable rule for promotionals, including the established times. The example he used was every one year, two years; whatever the Commission would establish, the examination will be given. This is a matter of information so the interested individuals will know what to expect. June Higdon requested a decision from the Commission regarding a reprimand over one year old that is in a personnel file. This had not been removed earlier as it could have been and subsequently the Commission decision was the personnel files would become Civil Service files and would contain the orig- inal application plus documents subsequent to hire. The labor contract in Article XVII indicates minor infractions will be removed from an officer's file one year after the filing of the documentation and defines minor in- fractions as action which results in a suspension of less than six days with- out pay. This matter was referred to Bob Bowlin because the labor contract, the Civil Service law, and the instructions of the Commission are involved. Don Crow, speaking for employees in the Fire Department, presented a petition containing thirty (30) names of employees and requesting that the Commission conduct their business in accordance with the Code of Iowa. Dons comments were offered as constructive criticism. He stated that he assumed the Civil Service Commission was an independent body, but it seemed to be an extension of the City administration and Fire Department administration. The rules are al- ways changing. This hurts the department. Takes away initiative, eventually lowers the standards of the department, and he would like to see fair and equal testing procedures. Speaking of his personal situation, he indicated that he had been on four promotional lists and doesn't know why he hasn't been promoted. On the first two lists, he felt he didn't have enough experience to receive a promotion, but on the last two, he had more experience and time on the depart- ment than those who were chosen. Nusser asked what is unfair about the current testing procedure? Crow: Why is the oral interview the most important? Nusser: To try to open up the examination procedure to cover the most people. Crow: If 70 is the passing mark, how are others selected who score lower than 70. What the department would like to see is: y77 •. 11ICR01 ILbICO By i JORM MICR6LA13 F1iLKUi ILALu BY JORM MICKOLAB -2- U.UAK kAYIU; ANO 0_. 1. The use of a written test. 2. The use of the personnel file. 3. The use of time and experience in the department. 4. No oral interviews; and 5. No recommendations from the Chief. They have no faith in the tests and the promotions are based on friendships. Don indicated he had inquired of the battalion chief why he was not promoted and the battalion chief responded he couldn't tell him, but he did say some things in confidence that Don didn't disclose. Don posed the same question to the Fire Chief, and the Chief responded, saying there was pressure on him to hire from the top of the list and if he didn't, he had to give ten good reasons why he didn't hire from the top of the list. Don also expressed that the fact the examination dates were moved around and because there is a re- quirement of time -in -grade to compete for promotionals, gave the appearance that the dates were moved to favor certain individuals. Nusser: This is coincidence. The delay in the testing dates favored individuals because more should have had the time in grade to compete. Don indicated the Chief made recommendations to the Commission. Nusser: The Chief makes comments to the Commission. Nusser has looked in the personnel files and basically there is not much in them, he feels. June left the room to get Don Crow's file. Don agreed that there is nothing in the file that would assist in the promotional. Nusser: How would you propose precluding favoritism? Don responded by saying: Use the personnel file. Nusser: Would you grieve a good evaluation? Crow: No. Why would you do that? Nusser: Then how do we preclude favoritism? Crow: Feels that the Commission should have a plan. Bob Bowlin read the law on promotionals and Don responded that he knows the law. Don indicated that a captain had told him that when a promotion is made of an individual who is inadequate, the captain would cover up for it. He stated that several would have liked to have signed the petition but were afraid to. Dick Craig, a firefighter, inquired how can the Chief say that there is pres- sure that would break the law or let him break the law, when it requires that the chief make the appointment. Why can't the oral interview records be made available to the firefighter? Nusser: Competition is the reason that you get on the list one time and not another as competition at various testing dates is not the same, but felt the oral interview information could be put into the personnel file. MICmOf IL1111l BY JORM MICR40LAB frOhP �prlm "ft '-111: 9fS I•li �;<Ui Ia4i.0 by JORM MICROLAb -3- Crow: 3- Crow: The oral interview rules out time, experience, and test scores. He stated that one firefighter knew all he had to do was get on the list once and he would get promoted. Don feels that the content of the Anes test is not directed to the Iowa City Fire Department, but he felt the test had to come from Anes because it should not come from within the department. Commissioner Jane Anderson indicated the oral interview gives everyone an equal chance. Crow: Some won't even take the test. It wouldn't do any good even if they could get on the list. And also indicated that some shouldn't be on the list. He suggested a pass/fail was necessary on the test and if you don't pass, then you don't get on. The issue is not that he didn't get promoted, or that any other individual didn't get promoted. Anderson inquired how they would feel about peer evaluation. Crow: Anything will be helpful. Firefighter Pat Akers asked Mr. Nusser what can be done to improve chances of getting on the list. His score was 77 and he was left off the list, and he was left high and dry not knowing what to do to improve. Crow: Some people on the department feel that the tests from Ames are available to certain individuals ahead of the testing time. It was suggested that test scores be posted by name. June raised the question of the Right to Privacy Act and Bob Bowlin was instructed to check on that. Craig: When you go in to take the test and know who will get the promo- tion, it doesn't leave a very good feeling. Nusser assured the Fire Department that there is no collusion, that he per- sonally has nothing to gain. Dick Craig cited the example of an individual who was called to take the test at a later date. It's not equal treatment. The Ames test was given and the Anes personnel was not present. Don requested we exclude favoritism. Nusser: Find a procedure to displace the oral interview. Crow: Would like to say something about his own career, which he spoke about and then asked that the test procedure be developed. Nusser: What emphasis would you put on attitude? Crow: If a person is qualified you don't necessarily have to like him to work for him. Nate Hopkins: Has been on the department six years and the only time he's seen the Civil Service Commission is when they give the test. He questioned how they can ask questions when perhaps they don't know the activities involved, and felt the Commission was not interested enough to even come into the fire station. Nusser replied by saying that they rely on others for input. 1111CRO141110 BY JORM MICR4�LAB fmnn pnr!n V;LAUi IL4Lu by JORM 111CkOLAb -4- LLUAk kA{'lw AIlU LJL���- Anderson: People who know most about what you do are relied upon. Hopkins: Personal situation, and he related his test score, he had a late record, he'd helped develop a disaster plan that is still laying on a bureaucratic shelf. He felt the budget was involved. They need more money for the department to make a better department. There are few officers on the department at this time that he would trust. He's disgusted. He doesn't see any reward. Doesn't hold true that if you work hard you can get ahead, so his attitude is to "forget it". Akers: He feels that there has been a morale problem created in the de- partment. Bob Parrott, retired battalion chief, spoke regarding the evaluation process. He indicated that the battalion chief, captains, and lieutenants, all reviewed the firefighters, yet when he had gone to files, very few of these evaluations were located. He has recommended some employees for promotion and a few were promoted. He feels the evaluation form needs to be updated. He also indi- cated that this had been going on before Keating was Chief. Dave Loney: If I were chief I would appoint who I wanted to. He talked about the appearance of undue pressure by the City administration and the Fire Department administration. The Civil Service Commission also has to sit in review if the morale problem is as great as it may appear, there may be need to ajudicate. Attitude is a key factor; realizes that this may require the Commission to expend additional time. Doesn't want an adversary position be- tween the department and the Commission. The department is a "traditional" department and reluctant to change. Crow: Can we expect some results and can we speak again? Nusser: Personally, he's willing to spend as much time upon developing the system as the department is. Anderson: Distressed about what she had heard. Sorry it took so long to hear it. Somewhat embarrassed about the lack of knowledge of the depart- ment, and felt that it was necessary to delineate the role between the Com- mission and the department. Immermann of the Police Department: The fire department made valuable comments and hopeful that some of them could be implemented in other areas. Anderson would like to leave the meeting with a specific plan. Crow: Pass/fail on a written test is adequate and in addition to that, use time and experience. Nusser: Should each of these be weighted 30%, 40% or what? Akers: Would need to go back to the department to check that. Crow: What they need is a harmonious blend of all aspects. 141CROMMED BY JORM MICR6LAO (IMP ;'Al MIL,RUf ILMLU BY JORM MICRULAB -5- LLUAR RAP IU'� AND Firefighter who's name I did not get felt that it was important that they get something down in black and white and the Commission responded by saying they would schedule a meeting to further discuss this. The Civil Service Commission scheduled a meeting for February 15th, at 6:00 p.m. to complete the agenda that was not completed today. This includes police promotionals for sergeants and captains and the firefighter entry level exam- ination. In addition, an executive session will be held to discuss test scores of the applicants who wrote the police officer examination on January 13, 1978. Prepared by June Higdon. 141CROf MED BY DORM MICR40LAB CIDAV ?l1P !!1S n!5 F10I'!f5 1:116,<Ui 1LALu BY JORM MICROLAb lown City Airport.( mission Fo bruary 15, 1978 City Manager's Conference Room Members Presents LLUAk k4l,;.� At1D ULA Garry lileckwe.nn Caroline Embron Jack Perkins Claude Peterson Dick Phipps Others Present: Dickey, Jones, Redick, 6 Young. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: Chairman Peterson called the meeting to order at 7:30 P.M. He welcomed Mrs. Jan Redick, the new Commissioner, and had the other members present introduce themselves. Minutes of the January meeting were presented. It was moved by Perkins, seconded by Bleckwenn, the minutes be approved. Motion carried. It was moved by Phipps, seconded by Bleckwenn, to have Embree attempt to obtain a secretary to take the Commission's minutes. Motion carried. Chairman Peterson reported he had sent an agreement to the Veteran's Group on Old Jet to make certain the Jet will be maintained in such a way as to always be an asset to the Veteran's Groups, the Airport and the City. Attorney Willard Freed, representing the Veterans Group, had contacted Peter- son mentioning the possibility of a legal problem concerning liability insurance on the jet. Peterson had contacted Neil Berlin asking if it would be possible for the City Attorney and Freed to get together and work out the problem. Phipps asked about the Master Plan and whether or not any word had been heard from R.L. Kimball and Associates. General discussion followed. Bleckwenn asked Jones whether or not the Commission had received a truck. Jones reported he took the Public Works recommendation of truck #210. Chairman Peterson asked if any of the Commissioners knew how the Commission came out on the budget. Embree reported that no property tax was included for the Commissionls 1979 budget. General discussion followed. The question was raised about the condition of the runway. General discussion followed. Jones reported he had been notified by the F.A.A. that the F.A.A. was going to install a remote, two-way communication between the Iowa City Airport and Cedar Rapids Approach Control. This will allow a pilot in his aircraft on the ground to talk, by radio, with Cedar Rapids Approach Control. General discussion followed. JilCROFIL1110 RY JORM MICR+LA6 m Mlk,t(UriL;•ILU by JOKM MICROLAb LLUAI< kAr iUj AIIU L� Chairman Peterson reported, with regard to Embrco's memo, that: he, Jonns, and Oarkcr had met with Berlin, Mel Jones and Hayek. Attorney 1-layek conducted the meeting and asked qur•sl:i.ons. 13nbree asked Jones about the letter Voss Petroleum Company had written ,Jones regarding Shell Oil Companies' desire not to terminate supplying fuel to Iowa City Flying Service. Jones reported the change over to Phillips did not cause any increase in the price of fuel to the consumer. Embree wanted to know what the suppliers price was to Iowa City Flying Service and what the flying service was selling it for. Jones presented a complete break down, pointing out the cost OF investment, interest on money, overhead, and flowage fee, ay. .02(t per gallon, there wasn't- any profit in selling fuel, but it is a necessary service which an F.B.O. must provide. The only time you can make a profit selling fuel is where you sell a tremendous volume. General discussion fol- lowed. Bleckwenn stated he thought the Commission should establish their own office at the airport and have a complete, as possible, set of Commission minutes, copies of all current contracts, etc. General discussion followed. It was moved by Bleckwenn, seconded by Embree, to re-establish the Com- mission's Office in the Terminal Building at the airport, effective May 1, 1978, which would include a complete fire proof file of the Commission's data. After May 1, 1978, the Commission meetings will be at the airport, the third Thursday of every month. Motion carried. Ble-_ckwenn suggested that the Commission minutes be sent monthly to individuals who have aircraft based at the airport. General discussion followed. Jones presented the bills for the month. It was moved by Embree, seconded by Perkins, to defer payment on the bill of Shoemaker Consulting Engineers, with regard to the T -hangar repair. Motion carried. It was moved by Bleckwenn, seconded by Perkins to pay the rest of the bills as presented. Motion carried. Chairman Peterson thanked Perkins for his 7h years of cont- ribution to the Commission. Jones read a letter from R. Dixon Speas Associates, Inc., requesting proposed needs to develop the Iowa City Airport. ,Jones stated he thought the reason for hiring R.L. Kimball anO Associates was to let the Commss.ion know what should be done and therefore asked if it would be alright with the Commission to reply to R. Dixon Speas Associlates that the Commission wishes to reserve judgement until the Iowa City Airport Master Plan is completed. The Commission concurred. It was moved by Perkins, seconded by Bleckwenn, meeting be adjourned. Motion carried. Meeting adjourned at 9:97 P.M. Next meeting, Civic Center, City Manager's Conference Room, 7:30 P.M., March 16, 1978. T Id 1 CROP I LI•IEO BY ' JORM MICR6LAB Miu(ui iLMLU BY JORM 1,11CRULAB n MINUTES SENIOR CENTER/ELDERLY 110USiN(; JOINT PROJECT TASK FORCE MARCH 1, 1978 -- 4:00 P.N. CIVIC CENTER CONFERENCE ROOM LLDM i(Arlo� Ai1L) ,)L� MEMBERS PRESENT: Carlton, Fuller, Ringgenberg, Rock, Selzer, Vevera, Welsh OTHERS PRESENT: Bridgeman, Burchardt, Conrad, Fisher, .Jacobs, Kraft, Morris, Pattschull, Peters, Sande, Vann SUDIMARY OF DISCUSSION: 1. The Moderator, Clayton Ringgenberg, called the meeting to order and asked if anyone on the Task Force wanted to add any items to the agenda. No one responded. 2. lie went on to define the job of the Task Force as (1) to review the work of the consultants and the staff, (2) to ask for clarification of unclear issues, (3) to provide a forum for senior citizens to come to voice their concerns and questions, and (4)'to develop recommendations to be submitted to the City Council and the Ecumenical (lousing Corporation. 3. Ringgenberg then asked Vann to bring the Task Force up-to-date on the Senior Center. Vann stated that (1) the City of Iowa City is now the old Post Office building owner of record; (2) an architect contract had been drafted, is being reviewed by the legal staff, and will be negotiated with the architect soon; (3) she had been in Minneapolis to meet with some of the staff of the Ebenezer Center for Aging and human Development and the meeting had provided new insights into obtaining funding, organizing volunteers, designing a nutrition program, etc. 4. Ringgenberg also requested Welsh to report on the Housing Project. He stated that (1) he had gotten some ideas on how the building site might be defined and (2) he had discussed parking and zoning issues with the City. S. Ringgenberg asked Larry Conrad, consultant, to elaborate on what would happen after the Task Force reviewed the Preliminary Programming Report and drafted recommendations. Conrad stated the EHC and City Council would review the report and the findings of the Task Force and would either approve, amend or reject the report. The next step would be to take the space allocation information and develop an architectural program. The architectural program would come hack to the Task Force for review and then be forwarded to the individual owners for approval. The third step would be for the architects to come back with a plan: schematic drawings. Another key task is the development of working relation- ships with (IUD regarding the housing project but the Task Force will not be involved in this activity. He also stated ti;st the financing plan for the Senior Center needs to be developed and that after the Preliminary Programming Report and Architectural Space Allocation Plan has been reviewed and reworked, work on obtaining additional program funds will be started. Vevera noted his concern about funding and stated that he wanted to be certain that it would be available before the program got off the ground. Conrad explained that his firm had people to help in that area. 'i79 :11CItUI ILIdC.n BY JORM MICR46LAB I�i14P ld." .'IIC :!OIgfS MiutUi iLi•1LU by JORM MICROLAb Joint Project Task Force March I, 1978 Page 2 I,LOAit i<AY!U� AllD JL. . . , G. Ringgenberg then introduced the next topic of discussion: The Preliminary Programming Report prepared by Julie Vann and W.W. Morris. Throughout the lengthy discussion, the following amendments were recommended: a. After much discussion about whether the dining areas would be regularly used also as multi-purpose rooms, it was decided to develop areas for both dining and multi-purpose activities and Fuller made a motion that Item V.B on page 10 of the Report be amended to read "Dining Room (multi- purpose on demand)." Welsh seconded the motion and it was unanimously carried. It. Selzer indicated his doubt that the facility would have a dining room that was used strictly and solely for dining. Ile stated that he could see a large multi-purpose room that could be subdivided or a smaller space used for dining or meetings. Fuller moved for a motion that the words "Assembly Room" be used in Item I.G. and ll. Welsh seconded. Ringgenberg called for a vote and the result was four in favor and two opposed. c. Selzer moved that the health services section on page 12 of the report be stricken or reworded to state that it be included in the Senior Center. It was seconded by Fuller. A vote was taken and it was carried with five in favor and two abstentions. d. A discussion on undeveloped space followed. Welsh moved that a motion be made to add an Item X: Undeveloped Space and delete Items TV.C. and VII. A. Selzer seconded the motion and it was unanimously carried. It was emphasized that the undeveloped space be planned to allow maximum flexibility when future developed. e. Selzer noted that he had some problems with the coffee shop referred to on page 11, Item VIIIA. Ile said that he saw no reason why both facilities could not have a coffee pot or urn with a dish where people could put their money, lie also indicated that he did not think it a good policy for the City to go into competition with commercial business. Fuller said she was opposed to the coffee shop because of security. A discussion followed concerning the coffee shop, beauty/barber shop and sun- dry store. Selzer asked about the sundry store and its function. Conrad responded that it was desireable as a convenience to senior citizen residents who find it hard to have to go out to buy even staples. lie stated that many tenant organizations owned and operated their own stores for their convenience. It was agreed that Item VIII.A. he changed to snack area and that Item 8 on page 8 be changed accordingly, i.e., coffee shop to "snack area" and a sundry store be changed to a "sundry area for residents." f. A further discussion on the use of space followed. Welsh suggested that Item II.13.2 on page 10 of the report be changed from "Permanent Office Space --Other Specified Organizations, i.e., MRP" to read "Permanent Office Space --space for periodic use." aICR01l LMID BY JORM MICR6LAB r�;lhn Pw;".. Ill `MIII'IjS hii ufUr ILMLu by JORM MICROLAb .Joint Project Task Force March 1, 1978 Page 3 LLOAt( KAFiJ�) ANO uL., welsh moved that the Report as revised be transmitted to the City Council and the Ecumenical Housing Corporation with the type of cover letter from the Task Force following its review at a special Task Force meeting to be held on March 2, 1978, at 5:00 p.m. Carlton seconded the motion, and it was carried six to one. 7. Ringgenberg then introduced the next topic of discussion: Financing of programs and services in the complex. He noted that in the report financing had been stated generally. lie noted that Conrad had suggested that approximately eight weeks of additional work would need to be completed before financing could be applied for. Ile stated that further discussion of this topic should be deferred until the consultants had an opportunity to do more specific work in the area. Conrad noted that the Task Force would need to be informed of.the funding decisions, but he was uncertain whether it would really have much impact on the direction taken by the two owners. Conrad also noted that every possible source of funding needed to be investigated. 8. Ringgenberg then introduced the next topic: Management of the two facilities. fie stated that the Task Force needed to review some alternatives in this area in order to develop a recommendation and asked the consultant to present alternatives. welsh suggested that the City and EHC each appoint a person to work with the consultants to develop a recommendation for the management of the facilities. Selzer stated that he thought that the Senior Citizens (Council of Elders) should be allowed the right to manage the Center. lie thought it was very important that the Senior Citizens have input in this area. A brief dis- cussion of the management of the facilities followed. Welsh moved that the consultants share with the Task Force, at an early meeting, the management questions to be addressed so that all participants have the opportunity to add to the scope of the questions. He added that after the meeting both the City of Iowa City and the Ecumenical (lousing Corporation appoint a person to work with the consultants to develop a joint recommendation for the management of the facilities. The motion was seconded by Vevera and was unanimously carried. 9. The date of the next meeting of the Task Force was set for March 15, 1978. 10. The meeting was adjourned. e��,�. CJ� Yptst T 111CM01 ILMID By JORM MICR6LA9 5, NiGiuriLidLu by JORM MICROLAb CITY OF CLUAr RAl Wj AiIU OWA CITY CIVIC CENTER 410 E WASHINGTON ST IOWA CITY IOWA 52240 (319) 354.180 NOTICE THE CITY OF IOWA CITY IS CONSIDERING AN APPOINTMENT TO THE FOLLOWING COMMISSION: CIVIL SERVICE COMMISSION One vacancy - Six-year term April 1, 1978 - April 1, 1984 Duties: Approves all entrance and promotional examinations used by the City of Iowa City; holds hearings involving employee discharge or reduction in rank or compensation and ascertains to the best of its ability the facts of the case. After weigh- ing all evidence, takes action as provided in Chapter 400 of the Code of Iowa. Iowa City appointed members of boards and commis- sions must be qualified voters of the City of Iowa City. The selection and appointment to this commission will be made at the March 14, 1978, meeting of the City Council at 7:30 P.M. in the Council Chambers. This will allow the appointee a brief period in which to become familiar with the duties of the Commission before assuming full responsibility. Persons interested in being considered for this position should contact the City Clerk, Civic Center, 410 East Washington. Application forms are available from the Clerk's office upon request. R�e6Etta Qk�iyo, .73 cticie� Grin '41 R01 ILMED By ' JORM MICR4�LAB ri MP P^.v." .'rt S'1n!'H" y9/ rllw<Ur ILI'ILU BY JORM MICROLAb GUAR RAPIJ'j ANU CITY OF IOWA CITY CIVIC CENTER 410 E. WASHINGTON ST IOWA CITY IOWA 52240 (319) 354.1800 NOTICE THE CITY OF IOWA CITY IS CONSIDERING APPOINTMENTS TO THE FOLLOWING BOARDS: BOARD OF POLICE TRUSTEES and BOARD OF FIRE TRUSTEES Two vacancies - Four-year terms (one for each board) April 1, 1978 - April 1, 1982 It is the duty of members of the Board of Police and Fire Trustees to administer the pension funds and assure that all business concerning the pen- sion fund is handled according to law. Iowa City appointed members of boards and commis- sions must be qualified voters of the City of Iowa City. The selection and appointments to these boards will be made at the March 14, 1978, meeting of the City Council at 7:30 P.M. in the Council Chambers. The actual terms will begin April 1, 1978. This will allow the appointees a brief period in which to become familiar with the duties of the boards before assuming full responsiblity. Persons interested in being considered for these positions should contact the City Clerk, Civic Center, 410 East Washington. Application forms are available from the Clerk's office upon request. * N" S ea-Jdr) -O 9 C jk1 a.#to1 ,9u F , -1/92 T Id ICROfILI-0(O BY JORM MICR46LAB I�1�Lif Ui-iL4LU By JURM MICkULAb CITU OF LLUAR RHI'lJo AND OWA CITY CIVIC CENTER 410 E WASHINGTON ST IOWA CITY IOWA 52240 (319) 35,d.180D NOTICE THE CITY COUNCIL OF IOWA CITY IS CONSIDER- ING AN APPOINTMENT TO THE FOLLOWING BOARD: BOARD OF ADJUSTMENT One vacancy - Unexpired Term March 14, 1978 - January 1, 1981 Duties: In appropriate cases and subject to appropriate conditions and safeguards, make special exceptions to the terms of the ordinances in har- mony with general purpose and intent and in accord- ance with general or specific rules therein con- tained and provide that any property owner aggrieved by the action of the Council in the adoption of such regulations and restrictions may petition the said Board of Adjustment directly to modify regulations and restrictions as applied to such property owners. It can only act pursuant to the zoning ordinance. It has no power to act upon any ordinances other than the zoning ordinance. It cannot grant a variance unless specific statu- tory authority provides for granting a variance. Variances granted under Iowa Code, Chapter 414.12 (3) and Iowa City Municipal Code 8.10.28H 1(d) may only be granted in the case of "unnecessary hard- ship." The hardship must be substantial, serious, real, and of compelling force, as distinguished from reasons of convenience, maximization of pro- fit or caprice. Iowa City appointed members of boards and commis- sions must be qualified voters of the City of Iowa City. This appointment will be made at the March 14, 1978, meeting of the City Council at 7:30 P.M. in the Council Chambers. Persons interested in being considered for this position should contact the City Clerk, Civic Center, 410 East Washington. Application forms are available from the Clerk's office upon request. 7'93 i Id1001 ILnCD BY DORM MICR¢LAB rr iAn r.v�n. nIC Ian!"C`. Miw<01iU4i_J BY JURM MICRULAB Robert: Vevera office of Lhe Mayor Civic rentor Iowa City, Iowa Leat Mr. Vevera, CLUAR RAfIJJ AIIb RECIEwL�::n r,.� e spa 428 Clark Street Iowa City, Iowa March 6, 1978 Recently I was appointed to the Committee on Community Needs for a term beginning March 1, 1978 and ending March 1, 1980. Since the time when I originally submitted my application, 1 have found that I will not be in Iowa City from the middle of June, 1978 to Cho beginning of January, 1979. My husband is on the faculty of the University and has a research leave during this period. 1 ,nu, therefore, notifying you of my resignation from the committee, on the advise of Marianne Milkman and Curtis Purrington. When I return 1. will reapply in hopes that I may be appointed again. 1 apologize for any inconvenience to you and the Council. I will be happy to serve on the committee until you can appoint someone else. Our next meeting is April 5; your advise by then would be appreciated. Thank you. Sincerely, Karin Franklin 1 Kcuw� FaanikW4v Z/9N 141CRon L14ED BY 1 JORM MICR4�LAB rrDAP POI`IOC . 7I40INfS