HomeMy WebLinkAbout1978-04-04 Info PacketMILROIA LMED BY JORM MICROLAB LEDAR RAPIDS AND UES b1U:iL iv+++
City of Iowa Cif
MEMORANDUM
DATE: March 27, 1978
TO: City Council
FROM: City Manager
RE: Transports ion for Elderly and Handicapped
Attached is a memorandum from Hugh Mose reviewing the elderly and handi-
capped transportation program and recommending that the City review the
contract for the fiscal year beginning July 1, 1978. The enclosed draft
proposal for service for FY 79 is acceptable.
Under the current contract, the City is required to notify the County
before March 31 if it wishes to continue the serviceAccordingly, the
County has been notified of the City's interest, subject to receipt of
IDOT transit assistance and approval by the City Council.
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City of Iowa Cit'__
- MEMORANDUM
DATE: March 24, 1978
TO: Neal Berlin, City Manager and the Iowa City Council
FROMs Hugh Hose, Transit Manager �Zo/
REI S.E.A.T.S.
0n September 1, 1977, the City of Iowa City entered into ■ contract
with
pd
transit. County
forf10 months, threlderly a
nd oughJune30,hca1978at a
total cost of $27,827.22, with State Transit Grant moneys funding the
project.
In addition to the cash payment, the City also agreed to provide
one vehicle suitable for elderly and handicapped transit services."
The original plan was to use HCDA block grant money to purchase this
vehicle, but a stipulation on the use of this funding source was that
it could be used only if no other federal programs were applicable.
Subsequent investigation revealed that this purchase qualified for UHTA
financing, and hence HCDA moneys could not be used. The City's past
experience with UMTA indicated that the time element involved in a grant
application was unacceptable for so small a capital item.
d to
Therefo re, the City equipped with wheelchair eramp, purchase vehicle,
usingmoney froma
senger
the transitrepl
van equipped
meat reserve fund. Specifications were drawn up and bids were solicited
from local dealers. 'An error in the specification: made it necessary
to ebid otos was
wasrordered eontJanuary 19, 978 xandrdelivery isuexpected about rthe Tfn
first
of April.
The current S.E.A.T.S. contract will expire on June 30, 1978. If the
contract is to be renewed, agreement on financial considerations must
be reached by March 31st. A draft proposal has been prepared by the
Johnson County Regional planning Commission which provides for continuation
of our existing program at a cost of $31,784.91. 0n a monthly basis
this is actually less than we are paying under our present contract.
The present system seems to be working satisfactorily, and it is my
suggestion that the City renew its contract as shown in the attached
draft proposal. If, however, expansion of the S.E.A.T.S. program
rg a
within Iowa City is desired, it might be appropriate to look at other
organizational alternatives.
i
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'o Johnson' county
= . regional planning commission
$42!2 south dubique street, iowa city. owa 52240 (319)351.8556
March 16, 1978
MEMO
Isobel Turner cwm.
Emil L. Brandt iwo.. u,.a
TOt Hugh Mose, Iowa City Transit
Al Baker, Coralville Transit
Bill Hoekstra, Johnson County SEATS
FROMI Don Schaefer, Assistant Transportation Planner
REt Draft Proposal for the "Johnson County Coordinated
Specialized Transportation Program" for FY 1979.
Attached is a revised copy of the draft proposal for the "Johnson
County Coordinated Specialized Transportation Program" for FY 1979.
After you review the report, I would request that this report could
be forwarded to the respective City Councils and the Johnson County
Board of Supervisors.for their recommendation and approval. After-
wards, this proposal will be forwarded to the Iowa DOT.
tct Emil Brandt
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DRAFT PROPOSAL FOR "
•CORALVILLE METROPOLITAN AREA
'ED ELDERLY AND HANDICAPPED
UNSPORTATION SERVICE
FISCAL YEAR 1979
Prepared by
:he Staff of the
REGIONAL PLANNING COMMISSION
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This proposal has been assembled to assist local policy
makers to consider a one-year renewal of the Johnson County
Coordinated Specialized Transportation Program for fiscal year
1979 (July 1, 1978 to June 30, 1979). This program enables the
City of Iowa City and the City of Coralville to obtain special-
ized transportation services for the elderly and handicapped on
a contract basis from Johnson County SEATS. The program was
initiated on September 1, 1977 after deliberations by the Iowa
City Council and the Coralville City Council to select an operator
on the basis of offers made by Johnson County SEATS and the Iowa
City area taxi operator. After a comparison of the bid offers
both the Iowa City Council and the Coralville City Council se-
lected Johnson County SEATS to serve as the transportation
operator.
In order to describe the proposed program for FY 1979, the
following area of system management and operations are considered.
(e) Description of the Johnson County Coordinated
Transportation Program
(b) Area of Service and Eligibility of Persons
(c) Trip Purposes
(d) Hours of Operation
(e) Proposed Funding for FY 1979
(f) Goals and Objectives of System Operations
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(a) Description of the Johnson County Coordinated Specialized
Transportation Program
The Johnson County Coordinated Specialized Transportation
Program is operated by Johnson County SEATS under the direction
of the Johnson County Hoard of Supervisors. During FY1978 the
system has grown to include a fleet of four passenger vans
(three operating and one spare) of which one is equipped with a
ramp to accommodate wheelchair-bound persons. Of these four
vans, two were purchased during FY 19781 one by the City of
•Iowa City and one by Johnson County.
Dispatching is handled through the Johnson County SEATS
I
dispatcher. Elderly and handicapped persons who request rides
inform the dispatcher by phone at least one day in advance be-
fore the ride is needed. After all calla are accepted a route
in devised attempting to serve the greatest number of persons
R
through an efficiently -designed pattern.
For FY 1978, one vehicle is being assigned specifically to
cover the Iowa City-Coralville area while the other vehicles are
often assigned to provide supplementary service when necessary.
It is anticipated that the level of service provided to the
metropolitan area will continue through FY 1979. However, it is
envisioned that an increase of the level of service to provide
for two vehicles operating exclusively in the Iowa City-Coralville
area will occur commencing in FY 1980.
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the level of ridership for Johnson
basis for 1976 and 1977. Table 3
transit data and provides figures
dicators for FY 1976, FY 1977, and
dition, Figure 1 provides a schematic
ip of the various local governmental,
agencies which are participating in
nated Specialized Transportation
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TABLE 3
PUBLIC SPECIALIZED TRANSPORTATION.
JOHNSON COUNTY SEATS•
'
DATA:
(12-15-75/6-30-76)
FY 1975 FY 1976
FY 1977
FY 1978
(PROJECTED)
RIDERSHIP
2,245
7,309
20,000
MILEAGE
15,000
34,000
84,000
EXPENSES
$11,800
$27,288
$67,0002
REVENUE
$934
$3,408
$8,000
OPERATING DEFICIT
$10,866
$23,880
$52,000
EFFECIENCY INDICATORS:
COST/PASSENGER TRIP
$5.26
$3.73
$3.35
COST/MILE
$ 0.79
$ 0.80
$..71
OPERATING DEFICIT/
S 4.84
$ 3.28.
$2.60
PASSENGER•TRIP
REVENUE/EXPENSE RATIO
,080
.143
.133
1The figure for total expenses only includes the cost of operations and maintenance cost.
The cost of capital acquisitions for FY 1978 not included in the analysis totals approximately
$16,000.
2Projected expenses for FY 1978 include funding from the FY 1978 Transit Assistance Program.
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Johnson County
i -------- Board of
Supervisors
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City of City of
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Johnson County Coordinated
Figure 1
Diagram of the
Johnson County Coordinated
Specialized Transportation Program
Specialized Transportation Program
!Operated by Johnson County SEATS)
Elderly and Handi-
capped Residents
of Coralville
I
I
Elderly and Handi-
capped Residents
of Johnson County
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(b) Area of service and Eligibility of Persons
The area of service for this program will be the Iowa
City-Coralville metropolitan area.
It is proposed that the elderly and handicapped residents of
the Iowa City-Coralville urban area will be served by this spe-
cialized transportation system. An elderly person is defined as
any individual over 60 years of age whereby a handicapped person
is defined as any individual with ambulatory, manual, visual,
audial, or mental impairments which seriously limits his or her
ability to obtain adequate transportation either through the use
of private automobiles or public transit. The spouses of eli-
gible persons will also be eligible to ride on the system.
However, those persons over 60 and those handicapped persons with
a sufficient level of mobility will be encouraged to utilize the
fixed -route transit services in the Iowa City-Coralville metro-
politan area.
(c) Trip Purposes
It is the recommendation of the Johnson County Council on
Aging and the Johnson County Citizens' Committee for the Handi-
capped that tripe be assigned on a priority basis according to
the suggested trip -purpose ordering:
(1) Medical trips
(2) social service trips
(3) Grocery shopping trips
(4) Employment and volunteer service trips
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(5) Trips related to organized social and senior
activities and
(6) Other shopping trips
It is the recommendation of this proposal to adhere to these
priorities defined by these social service advocacy groups.
Tripe for other purposes will be referred by the system dis-
patcher to other transportation modes (i.e., public transit and
taxis) and will be recommended for specialized service only if
the vehicles are not operating for the above listed trip purposes
(d) Hours of operation and the Level of Service
Similai to the operations for FY 1978, it is suggested that
service be provided for approximately 73 hours per week according
to the timetable illustrated in Table 4. The hours of allowable
operational service will be directly dependent upon the efficiency
of the system in the delivery of specialized transportation ser-
vices. The monitoring and evaluation of the system's efficiency
and productivity will determine any extension or limitation of the
hours of service.
Table
4: Proposed
Level
of Service
Day of the Week
Hours
of Operation
Number
of Hours
Monday
8:00
A.N.
- 9:00
P.M.
13.0
Tuesday
8:00
A.M.
- 6:00
P.M.
10.0
Wednesday
8:00
A.M.
- 6:00
P.M.
10.0
Thursday
8:00
A.M.
- 9:00
P.M.
13.0
Friday
8100
A.M.
- 9:00
P.M.
13.0
Saturday
8100
A.M.
-•3:00
P.M.
7.0
Sunday
B:OO
A.M.
- 3:00
P.M.
7.0
73.0
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(e) Fundino and .,udoet Considerations
The total budget for the Johnson County Coordinated Specialized
Transportation Program for FY1979 is projected at $81,300. Table 5
provides a breakdown of the fixed overhoad, labor and vehicular
expenses for the system for both the urban and rural sections of the
program. Accordingly the cities of Iowa City and Coralville will be
assessed $36,688.25 for FY1979. This total projected cost equals
$705.54 per week or $9.67 per hour of operation.
Table 6 summarizes the combined expenses charged to each of the
local governments and itemizes the amount of fare rebate for each
of the local governments. A fifty cent fare per trip will be
charged to passengers in FY 1979, the same amount as charged in
FY 1978. Based upon estimated ridership projections for FY 1979,
it is estimated that approximately $5,000 worth of revenue will
be generated in the Iowa•City-Coralville metropolitan area.
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TABLE 5
JOHNSON COUNTY COORDINATED SPECIALIZED TRANSPORTATION PROGRAM
FY 1979 (July 1, 1978 -June 30
1979)
IOWA CITYTOTAL JOHNSON
CORALVILLE (Urban Area) CO"
FIXED OVERHEAD
NTY
TOTAL
Office Space S Supplies
$ 525.72
$
Telephone
74.28
S 600.00
S 600.00
$ 1,200.00
Publicity
438.10
61.90
500.00
500'00
11000.00
Dispatcher
876.20
-
131.80
1,000.00
11000.00
2,000.00
Administrator
5,572.60
-
7,000.00
7,000.00
Fringe
787.40
6,360.00
6,360.00
12,720.00
! Travel Expense
557.26
131.43
78.74
636.00
1,336.00
1,972.00
TOTAL
18.57
150.00
150.00
300.00
$8,101.31
$1,154.69
$9,246.00
$16,946.00
$26,192.00
LABOR
Full-time Driver
$ 7,244.43
$1,023.57
$ 8,268.00
Full-time Driver
$ 8,268.00
Part-time Driver(50%)
3,622.21$
8,268.00
8,268.00
Part-time Driver(40%)
2,897.59
511.79
4,134.00
4,134.00
Part-time Driver(65%)
$
S 409.41
3,307.00
3,307.00
Part-time Driver(42%)
5,400.00
5,400.00
Fringe
1,376.42
3,500.00
3,500.00
S 194.46
1,570.90
1,716.80
3,287.70
TOTAL
$15,140.65
$2,139.25
$17,279.90
$18,884.80
$36,164.70
Vehicular Expenses
$.195/mile (Iowa City -
Johnson County) $ 8 542.95
$.260/mile (Coralville)
TOTAL $31,784.91
$1,609.40 I $10,152.35 I $ 8,775.00 I $18,927.35
$4,903.34 I $36,688.25
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$44,605.80 I $81,284.05
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TABLE 6
ESTIMATED NET COSTS
Johnson County Coordinated Specialized Transportation Program
FY 1979 (July 1, 1978 -June 30, 1979)
Iowa City-Coralville Metropolitan Area Service
IOWA CITY CORALVILLE TOTAL
TOTAL COSTS $31,780 $41900 $36,680
ESTIMATED FARE
REBATE $ 4,390 $ 620 $ 5,010
ESTAMATED NET
COSTS $27,390 $4,280 $31,670
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(f) Goals and Objectives of System Operations
Four goals and objectives of the Johnson County Coordinated Specialized
Transportation Program will be monitored by the Johnson County SEATS director
on a quarterly basis. These goals shall include:
• The total number of trips per month
• The average cost per trip
■ The level of vehicle productivity (trips per vehicle hour) and
i The revenue/expense ratio
(1) Estimated Tripe
The Johnson County Coordinated Specialized Transportation Program
is projected to provide approximately 23,000 trips for FY 1979. Of these
10,000 are estimated to be delivered for the urban area participants and
13,000 for rural and congregate meal riders. For the urban area the goal
of 10,000 trips (833 tripe/month) represents an increase over goal set
for FY 1978 of 800 trips/month.
(2) Average Cost per Trip
Table 7 summarized relevant data concerning the average cost per trip
for FY 1979.
TABLE 7
ESTIMATED AVERAGE COST PER TRIP
FY 1979
SECTION
PROTECTED
NO.OF TRIPS
(FY 1979)
PROJECTED
EXPENSES
(FY 1979)
AVERAGE
COST PER TRIP
(FY 1979)
URBAN
10,000
$36,700
$3.67
RURAL (INCLUDES
CONGREGATE MEALS)
13,000
$44,600
$3.43
TOTAL
23,000
$81,300
$3.53
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MILROFILNED BY DORM MICROLAB • CEDAR RAPIDS ANU uLS I•IU IIiL .vvii
The average cost per trip of $3.53/trip represents a 5 percent
increase over the projected cost/trip estimate of $3.35 for FY 1978. For
the urban area service the paramther of $3.66/trip represents an improv-
ment over the estimated cost per trip estimate of $3.95 for FY 1978.
(3) Table 8 summarizes revelant data in determining the level of vehicle
productivity (measured through the number.of trips/operating hours)
for FY 1979.
TABLE 8
ESTIMATED LEVEL OF VEHICLE PRODUCTIVITY
FY 1979
7NUMBER
TED PROJECTED• .LEVEL OF
F TRIPS HOURS OF OPERATION VEHICLE PRODUCTIVITY
SECTOR979) (FY 1979)
URBAN 10,000 3,671 2,7
RURAL 13,000 3,619 3.6
i
E
S
' TOTAL 23,000 7,290 3.2
i *Projected hours of operation for both the urban and rural sections
account for 125 hours of service per year for which Johnson County
SEATS does not operate due to holidays.
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The level of vehicle productivity for the total program
is projected at 3.2 trips per operating hour. For the urban
service the projected level of 2.7 is the same as that for
FY 1978.
(4) Revenue Expense Ratio
Table 9 summarizes calculations for estimating the
expense/expense ratio for the program.
TABLE 9
REVENUE/EXPENSE RATIO
PROJECTED PROJECTED PROJECTED
REVENUES EXPENSES REVENUE/EXPENSE
SECTOR (FY 1979) (FY 1979)
RATIO (FY 1979)
Urban $ 5,000 $36,700 .136
RURAL* $ 5,800 $44,600 .130
TOTAL $10,800 $81,300 .133
*Projected revenues for the rural services includes an estimated
$5,500 fares from rural demand -responsive service and $300 from
Congregate Meal fares.
The ratio of .136 for the urban service represents an increase
from the ratio of .120 estimated for FY 1976.
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CITY OF IOWA CITY
CIVIC CENTER 410 E. WASHINGTON ST IOWA CITY IOWA 52240 (319) 354.1800
March 30, 1978
Mr. Garry Bleckwenn, Chairman
i Airport Commission
205 North Post Road
Iowa City, Iowa 52240
Dear Mr. Bleckwenn:
Recently Mr. Herb Janey of the All Iowa Body Shop has contacted the City
for assistance to move Old Jet. Mr. Janey completed the repairs on the jet
several months ago and is now very anxious to move it from his shop.
It is my understanding that the Airport Commission has requested that the
veterans' group provide liability insurance. The Airport Commission currently
has liability insurance. Therefore, it appears that the insurance by the
veterans' group would be a duplication.
i y The veterans met Tuesday night in the Armory to discuss the maintenance agree-
ment. It would be appropriate for the Airport Commission to stay in close
communication with this group so that this matter can be quickly resolved.
Many individuals have donated time and resources to accomplish this community
goal. Your continued assistance will be appreciated.
Si cerey yours,
i
eal G. r n
City Manager
cc: City Council
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OWA CITY
CIVIC CENTER 410 F WAST IINCaON '-)i K lWA CII Y IOWA ,?240 (319) 354 180-,
March 23, 1978
U. S. Department of Transportation
Urban Mass Transportation Administration
400 7th Street, S.W.
Washington, D.C. 20590
Attn: Ms. Charlyne Schofield
Dear Ms. Schofield:
This letter will inform you that it is the intention of the City of
Iowa City, Iowa, in cooperation with other local governments, to submit
an application for Federal assistance under Section 3 of the Urban Mass
Transportation Act. In addition to Iowa City, other participating bodies
will be the City of Coralville, the University of Iowa, and Johnson County.
As was the case with our most recent Section 3 grant application, submitted
in 1975, the City of Iowa City will serve as lead agency, assuming the
administrative responsibility for the final application and subsequent
grant management. The other governmental bodies and the Johnson County
Regional Planning Commission will assist with various aspects of the grant
preparation.
As recommended by Mr. Isaac Showell, formerly of your office, the City of
Iowa City intends to submit the final application for this grant on or
before June 30, 1978. The contact person for the City will be Hugh A.
Mose, Transit Manager.
We look forward to working closely with you in this endeavor.
Si�ncerel�yours,
Neal G. Berlin
City Manager
cc: City Council
Mayor Michael Kattchee, City of Coralville
Mr. Harold M. Donnelly, Johnson County Board of Supervisors
Mr. Edward H. Jennings, The University of Iowa
Mr. Emil Brandt, Johnson County Regional Planning Commission
661
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MILROFIOLU BY JORM 1-11CROLAB
CITY OF
CIVIC CI-.NILR 410 1. WASIIINGIUN SI
March 28, 1978
Mr. Harold Donnelly
Johnson County Board of Supervisors
Courthouse Annex
Iowa City, Iowa 52240
Dear Mr. Donnelly:
CEDAR RAPIDS AND At) SiU1Ru, ijw,
OW/A CITY
I( iW/, Uhl 1(. )W/\ !)2' 4U
The City of Iowa City currently contracts with Johnson County SEATS for
specialized transportation of the elderly and handicapped in Iowa City.
Our present agreement expires on June 30, 1978.
Don Schafer of the Johnson County Regional Planning Commission, assisted
by Bill Hoekstra, Johnson County SEATS Coordinator, has prepared a draft
proposal for continuing the Iowa City SEATS service in the coming fiscal
year. The proposal has been reviewed and recommended by City staff and
it is currently scheduled for review by the City Council.
Paragraph 8 of the current contract stipulates that if renewal is intended,
financial consideration negotiations should be concluded not less than 90
days before July 1. The intent of this letter is to notify you that the
financial arrangements in the draft proposal are acceptable to the City,
subject to City Council approval and the allocation of DOT funding.
Thank you for your attention to this matter.
Sinceregyours,
/v
Neal Berlin
City Manager
is
cc: City Council
Mr. J. Patrick White
Mr. Hugh Mose
Mr. Don Schafer
Mr. Bill Hoekstra
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662
MIt,ROFIL4E0 BY JORM MICROLAB
TO:
FROM:
CEDAR RAPIO�> A110 ULS
City of Iowa Cit,,.
DATl1 March 31, 1978
City Council (I
Dennis R. Kraft, Director of Community Development
RE: Additions and changes to the revised Comprehensive Plan Text
As a result of comments made at the March 27th informal Council Meeting concern-
ing the Comprehensive Plan Text, the following additions and changes have been
prepared:
Page 1, after the last complete paragraph, insert as the first part of the next
paragraph: "As discussed in the text (in the Capital Improvements Program and
Budget section), the City is operating under financial constraints which must
be considered in planning for the future. Therefore, the City may not be able
to implement some recommended programs because of a lack of financial resources."
In the following sentence change "prioritize" to "set priorities for".
Page 53, No. 3 - Substitute for "prioritize" the phrase "establish priorities
for".
Page 53, Libraries and Cultural Affairs, No. 1 - Append "if approved by voter
referendum."
Page 77, Energy, No. 2 - Append "and to incorporate energy conservation measures
into building construction and design".
In response to other questions/comments at the meeting, the recently purchased
portion of Shower's property (26 acres) has been included in the park calcu-
lations. Also, the Steven's extraction site has been estimated by the owner to
be in operation for twenty years.
DRK/ssw
MICROFILM BY
' JORM MICR¢LAB
.101'25
66.3
14!URUY 1Li4LU BY JORM 141CROLAB
LEUAR RAPIDS ANU UL'j IU,IIL-„
DATE: March 31, 1978
TO: Members of the City Council
FROM: Paul Glaves, Redevelopment Program Coordinator 60
RE: City Plaza Ordinance
1. The staff and Design Review Committee (DRC) met with the Council on March 27 to
discuss the Use Regulations for City Plaza. At that meeting, the staff was asked
to draft language making changes to the role of the Design Review Committee as
set forth in the ordinance.
The draft changes are set forth below:
(1) Section 7(c)3 (New Part)
ADDITIONAL CRITERIA
The Design Review Committee may, from time to time, formulate additional
design criteria for the review of proposed construction pursuant to this
ordinance. Such criteria shall become effective only when adopted by the
City Council by resolution.
(2) Section 7(c) (Last paragraph rewritten)
PG/ssw
No building permit for the construction of any temporary or permanent
structure, or for any building extension,to be constructed pursuant
to this ordinance, shall be issued until plans for said construction
have been reviewed by the Design Review Committee and approved by the
City Council. The Design Review Committee shall, within thirty (30)
days of receipt of said plans, review the plans and advise approval,
approval with conditions, or disapproval in a written report forwarded
to the City Council and the applicant. If the Design Review Committee
recommends approval with conditions,it shall require the affirmative
vote of five (5) members of the City Council to constitute City Council
approval pursuant to this section unless such conditions are met; and
if the Design Review Committee recommends disapproval, it shall require
the affirmative vote of five (5) members of the City Council to
constitute City Council approval pursuant to this section.
IIICROFIL141D 0Y
JORM MICR�LAB
��,nl, r,r��,, . „« •.Ionic°.
(�y
rliLRW IL14ED BY JORM 141CROLAB
CEDAR RAPLub AND UL,
City
City OY Iowa CK,
^.N.V?Nlqt� MIA
DATE, March 31, 1978 ^(/
TD; City Council /,/�I�I�JV*"' �}f of
FROM: Julie Vann, CDBG Program Coordinator '""
Dennis Kraft, Director of Community Development 4J.A�
RE: 4th year CDBG Application Changes
1. In a letter from HUD dated March 17, 1978, the City of Iowa City was notified
that the final amount available to the City was $1,341,000 rather than the
amount set forth in their letter of December 9, 1977. This amount is $11,000
less than previously budgeted. We have altered page 24 of the application
lowering the contingency by that amount. A copy of page 24 is attached. The
resolution scheduled for April 4, 1978, formally authorizes the change.
2. On March 1, 1978, the Federal Register presented a new set of regulations for
CDBG applications submitted March 1 -August 1, 1978. The new regulations require
the development of City FY 179 housing assistance goal which will assure that .
the City fulfills the same percentage of the three year goals as established in
the 2nd year application. The current year goal statement for this FY 178
application is adjusted to reflect the HUD specified percentage deficit we show
in each household category.
The 229 units of elderly/handicapped housing currently allocated to Iowa City
are considered by HUD to be committed or "earmarked" units and therefore, have
been taken out of our goals even though they are not "units provided" as yet.
As a result -of the percentage adjustments, the current year elderly/handicapped _
goal has been increased by 15 units in the rehabilitation program and the large
family goal has been increased by shifting units to large family from the small
family category. Although we show a 66% goal deficit in the family category,
a large portion of this need has been addressed indirectly through the systematic
code enforcement program in enforcing housing standards at a decent, safe and
sanitary level.
3. The application approved by the City Council in February was forwarded to A-95
review agencies for a 45 -day comment period: a pre -requisite to HUD submission.
Comments were received from both East Central Iowa Council of Governments and
the State Office of Planning and Programming. These comments are attached.
4. Following Council approval of the 4-4-78 resolution authorizing submission of
the application to HUD, five copies will be mailed to the Omaha area office for
a 75 -day review and approval period. This will be completed by July 1st when
the program year begins.
JV/DK/ssw
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1,11 f.R0(I LI4C0 BY
' JORM MICROLAB
irp�p pqr �'i� ^f< SID I!If�
665
41CRUII LRCO BY
JORM MICR+LA8
11 -DAP PI^•.,• •rt r, "0I9fS
D.
)005
79
FOR HUD
JSE ONLY
OASl�w. S'
L. 74.4.
70155 111.751
>as
U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
HOUSING ASSISTANCE PLAN ,
TABLE III. GOALS FOR LOWER INCOME HOUSING ASSISTANCE
CURRENT YEAR GOAL
1. N }ME OF APPLICANT
City of Iowa City
1. ® ORIGINAL
O AMENDMENT, DATA
2. APPLICATION/GRANT NUMBER
H N- 1 9-0 0 0 5
+. PROGRAM YEAR
FROM: 7/1/78 TO: 6/311/79
TYPES AND SOURCES OF ASSISTANCE
(a)
NUMBER
OF HOUSEHOLDS
TO BE ASS157ED
ALL
HOUSEHOLDS
(b)
ELDERLY OR-
HANDICAPPED
(1-?per<on+)
(c)
FAMILY
(<ar less
versa.,)
LARGE
FAMILY
more
ycr+an+J
I
A. NEW RENTAL UNITS
.Section B -HUD including 202
2. State A (Sumo line' a and bl
-?T?9-
__—._D--
--
--
---
0—
-- -0--
—�— -
2
e —Total
Section 8
0
1
-L
0.
0--
s
b. Other
3. Other Assisted New R meal HDusing
(Identify) - Total
0
}gB--(P
_=3i,•�
s
PHA owned housin
Total liner ),?. and 3)
�
e
d. (Sum of
B. REHABILITATION OF RENTAL UNITS
8—HUD
I
1. Section
o line+ a ons 6)
ID
2. Stole A enc —Total IS.
B
a. Section
112b.
Other
(Tther Assisted Reh06ililDtion of Rcntal Housing20
(ldentifYl —Totalo.
D
20
D
HUD 312 oa
--moo
-
Is
Hi
_b
4. Total (.S.m III liner 1. 2. and 3)
20
C. EXISTING RENTAL UNITS
1. Section 8 -HUD
2 Stale Aaency—Tolcl (Sum of lines a and b)
n
I!
19
20
a, Section B
b. -Other
21
3. Other Assisted Existing Rental Housing
Total
(ldrntify) —
z:
21
a,
b.
4. Total (Sum of lines 1, 2, and 3)
24
D. REHABILITATION ASSISTANCE TO 140MEOWNERS OR
PROSPECTIVE HOMEOWNERS
Block Grants
zs
1. CD
2a
2. Sectio 235
3. Other Rehabilitation Assistance l0 Homeowners or
Prospective Homeowners (Idenri/y) - Total
20
0
15
S
zT
HUQ-%1Z10B
_0
1 S
.---2
29
b.
lines 1,2, and 3)
r
1D
4. Total (Sum o
E. NEW CONSTRUCTION ASSISTANCE TO HOMEOWNERS OR
PROSPECTIVE HOMEOWNERS
1_Ser,�'on 235 —
2. Other Idenrl1r1 —Total
a.
10
,
0
5
S
11
1z
n
2A
15
6.
3. Total (Sum of lines 1 and 2)
F. ALL HOUSING ASSISTANCE GOALS
(Sum of lines A0, B4. C4, DI, and E3)
10
3co
✓29
/007•
05
,2r
77
z'S9'
�s%
�C(p
443
HUD
S
S%
/97•
-71115.10 (12-75
15
- MICROFILI.ICD BY
r
JORM MICR4�LAB
rmAll Y,1PI �' • 7F `. 'dOIIlCS.
hilLRUFILMLO BY JORM MICROLAB
CEDAR RAPiUS AND UL's
east central iowa
ID 01D COLWCIL OF GOVERL9fEPTS
C)o 332 east washington iowa city, iowa 52240 (319) 354.2328
SUBJECT: East Central PNRS Signoff
PROJECT TITLE: Community Development Block Grant
APPLICANT AGENCY: City of Iowa City
DATE RECEIVED: 2-10-78 DATE COMPLETED: 3-16-78
This is to advise you that the East Central Iowa Council of Governments has com-
pleted its review of the subject application in accordance with application regu-
lations set forth under the authority of OMB Circular A-95.
At its meeting on March 16, 1978, the East Central Board recommended the above
i
proposal for state funding consideration based on the following findings:
1. The proposed community development activities will result in a new compre-
hensive plan for the City of Iowa City.
2. The project will contribute to housing and open space objectives by encouraging
the continuance and development of a housing code enforcement and rehabilitation
program and the acquisition and improvement of city parks.
I
3. The project would not duplicate, conflict with, or supplant any current
federal- or state -assisted projects.
4. No significant negative long-term environmental impact is anticipated to arise
as a result of the project. A positive impact on flood control will result.
Short-term environmental impact would be limited to dust and noise associated with
construction and excavation. Neither open space nor wildlife habitat would be
significantly affected.
5. Those persons displaced will be processed under the appropriate regulations.
The project will have a positive social impact with special emphasis placed on
senior and handicapped citizens.
6. The project will have no significant effect on energy supply or demand.
7. Comments from Johnson County Regional Planning Commission are attached.
Sincerely,
(J, le Ffaybe�
Chairperson
DM:JM:rh
Enclosure: 1
CC: State Clearinghouse
JCRPC
-�I I.11CROFILMEO BY
` JORM MICROLAB
MILROHLMED BY JORM 141CROLAB CEDAR RAPIUS AW UES I•Iulla .uw„
O johnson county
CC.
--D regional planning
C—)GO
O
0 221/2 south dubuque sheet• iowo city. Iowa
March 17, 1978
r
commission
I50bel IUFne( C,.,,�.
52240 (319)351-8556 Emil L. BFondt [ Ko
Mr. James Elza, Director
East Central Iowa Council of Governments
332 East Washington Street
Iowa City, IA 52240
Re: A-95 Review - Iowa City 4th Year CBDG
Dear Mr. Elza:
At the regular monthly meeting of the Johnson County Regional
Planning Commission,the Commission reviewed Iowa City's 4th
Year CDBG application. After some discussion the Commission
chose to forward the application without any comment or
prejudice.
Sin ely,
Em L. Brandt
Executive Director
ELB/fb
CC: Neal Berlin
Dennis Kraft
Y• � �141CROEILMED BY
JORM MICR�LAB
ff011tr RM;�°, P(t 610111[5
NiLi<Oi ILAEU BY JORN MICROLAB
ROBERT D. RAY
Gornnor
STATE OF IOWA
LEDAR RAVIOS AND uLa AUi:iL� lJ'111
RECE.IVEr 'Ii IR 2 9 1978
Office for Planning and Programming
523 East 12th Street, Des Moines, Iowa 50318 Telephone 515/281-3711
STATE CLEARINGHOUSE
ROBERT F. TYSON PROJECT NOTIFICATION AND REVIEW SIGNOFF
Director
Date Received: February 9, 1978 State Application Identifier: 781192
Review Completed: March 27, 1978
APPLICANT PROJECT TITLE:
4th Year Community Development Entitlement Grant
APPLICANT AGENCY: City of Iowa City
Address 410 East Washington Street
Iowa City, Iowa 52240 Attention: Neal G Berlin City Manager
FEDERAL PROGRAM TITLE, AGENCY Community Development Block Grants/Entitlement Grants
AND CATALOG NUMBER: Department of Housing and Urban Development
Colnmunitx Planning and Development.
The proposed projects for Iowa City include housing studies and rehabilitation, land use and
neighborhood impact studies, removal of architectural barriers, flood control, services for
the elderly, and energy conservation.
The State Clearinghouse makes the following disposition concerning this application: ,.
Q No Comment Necessary. The application must be submitted as received by
the Clearinghouse with this form attached as evidence that the required
review has been performed.
Q Comments are Attached. The application must be submitted with this form
plus the attached comments as evidence that the required review has been
performed.
STATE CLEARINGHOUSE COMMENTS:
The State Clearinghouse review has not found any duplication of or conflicts with State
programs, plans or projects resulting from this proposal. It is recommended the application
be approved.
CH -14 Rev. 9-75
ti• —Yf "" 141CROFILI4E1l BY
JORM MICR¢LAB
rf'PAP Ver ;rot r� '1017F �
Ftderal Funds Coordin�/
I.JILkUfILMLO BY JORM MICROLAB
• CEDAR RAPIDS AND UES
O(
. C
W �
/own PLANNING AND RESEARCH DIVISION
600 LINCOLN WAY AMES. IOWA $0010 515.296.1661
March 10, 1978 REE, NO. 010.05
Mr. A. Thomas Wallace, Jr.
Federal Funds Coordinator
Office for Planning and Programming
523 East 12th Street
Des Moines, IA 50319
Dear Mr. Wallace:
Re:, PNRS Letter of Intent, Project No. 781192, Community development,
Iowa City
We have received notice of letter of intent on this project. It is not
in conflict with any programs in which the Iowa Department of Transpor-
.tation is involved at this time.
We thank you for the opportunity of reviewing th' submittal.
Very t I y �
C. I. Ma livray
Director
Division of Planning & Research
CIM:JFC:mkf
cc: James F. Cobb
Office of Program Mgt., Iowa DOT
f tdICROrI LIdF.D OY .�
JORM MICR+LAO
rroAR PAP!!" • ^FS MOINES
COMMISSIONERS
JULLS M BUSKER
SABBAnA DUNN
DONALD N GADONER
WILLIAM F. M<GRATH
ROBERT R RIGLER
L. STANLEY SEHOELERMAN
ALLAN THOMS
SrOu. city
Def MnmO,
COC., Rod,
AIeIrOH
Ntv NAmRIon
SRAnCO,
Ou0u0o,
f tdICROrI LIdF.D OY .�
JORM MICR+LAO
rroAR PAP!!" • ^FS MOINES
0
01Li<UFILi'IEU 8Y JORM 141CROLAU
CEUAR RAP OS ANU uES ,•IUilli-, !Je
Mr. A. Thomas Wallace, Jr,
Federal Funds Coordinator
Office for Planning and Programming
State Capitol
Local
�.ouncil
JAMES R. Wiles, Oluasr
LOUIS S. GIESEKE, Wal., Com,r,t.Jeno
Re: Community Development Entitlement Grant for
Iowa City
Dear Mr. Wallace:
Receipt is acknowledged of letter of intent, project number 781192.
Preliminary review indicates the project number 781192 appears to
involve flood plain construction and, therefore, may require further
consideration by the Iowa Natural Resources Council. When
preparation of final project plan is initiated the applicant, his
engineer, or agent should contact this office to determine the nature
and extent of additional information which may have to be submitted
for such Resources Council consideration.
If you have any questions, please do not hesitate to contact the Iowa
Natural Resources Council,
WG/da/iz
COUNCIL MEMBERS:
MERWIN D. DOUGAL, Chairman
Ames
PERRY CHRISTENSEN, Vice Cashman
Diagonal
JOYCE CONKLIN•REPP, Soclelary
Minburn
Very truly yours,
Wayne Gieselman, Pr E.
Chief Engineer
LEIGH R. CURRAN
Mason City
MARVIN A. DALCHOW
Maquoketa
E. EILEEN HEIDEN
Denison
:41CROFIL1110 BY
i
JORM MICR6LAB
fFpAl' It0.Pi^S '1f5 NOP:CS
HUGH TEMPLETON
Knoxville
JOHN P. WHITESELL
Iowa Falls
SANDRA A. YATES
Ottumwa
dl Resources
NNatui
Grimes Stalrr Office Building
East 14th and Grand
Des Moines, Iowa 50319
IOwd
. (515) 281-5913
March 13, 1978
a p4ice to grow .
Mr. A. Thomas Wallace, Jr,
Federal Funds Coordinator
Office for Planning and Programming
State Capitol
Local
�.ouncil
JAMES R. Wiles, Oluasr
LOUIS S. GIESEKE, Wal., Com,r,t.Jeno
Re: Community Development Entitlement Grant for
Iowa City
Dear Mr. Wallace:
Receipt is acknowledged of letter of intent, project number 781192.
Preliminary review indicates the project number 781192 appears to
involve flood plain construction and, therefore, may require further
consideration by the Iowa Natural Resources Council. When
preparation of final project plan is initiated the applicant, his
engineer, or agent should contact this office to determine the nature
and extent of additional information which may have to be submitted
for such Resources Council consideration.
If you have any questions, please do not hesitate to contact the Iowa
Natural Resources Council,
WG/da/iz
COUNCIL MEMBERS:
MERWIN D. DOUGAL, Chairman
Ames
PERRY CHRISTENSEN, Vice Cashman
Diagonal
JOYCE CONKLIN•REPP, Soclelary
Minburn
Very truly yours,
Wayne Gieselman, Pr E.
Chief Engineer
LEIGH R. CURRAN
Mason City
MARVIN A. DALCHOW
Maquoketa
E. EILEEN HEIDEN
Denison
:41CROFIL1110 BY
i
JORM MICR6LAB
fFpAl' It0.Pi^S '1f5 NOP:CS
HUGH TEMPLETON
Knoxville
JOHN P. WHITESELL
Iowa Falls
SANDRA A. YATES
Ottumwa
MILROFILMED BY JORM MICROLAB • CEDAR RAPIDS AND UES L1ui;iL_, :UH,
City of Iowa
L '1... L rr �r. ... �. � `♦ u .
DATEI March 31, 1978
TO: City Council
L
FROM: Julie Vann, CDBG Program Coordinator
Dennis Kraft; Director of Community Development
RE:
CDBG Performance Report
HUD regulations require that a performance report of CDBG program information be
compiled annually. The report submitted this year is attached. Progress of all
CDBG programs is presented. Activities from June 6, 1975, to December 31, 1977, are
discussed.
JV/DK/ssw
Attachment
T ,Sf MICROFILMED BY
DORM MICR#LA6
MAP PIMT)`. • PFS 1011IF5
JULY JULY JULY JULY
1975 1976 1977 1979
let Program Year 2nd Program Year 3rd Program Year
,munity Development Block Grant
Of Iowa City, Iowa — January, 1978
,)ORM MICROLAR
4,
i
M1ILROFILMED BY JORM MICROLAB
CEDAk RAPIDS AND UES ;•lUihL�, iUr+A
—
COMPLIANCE
T A B 1, E O F C O N T
E N T S
VA:
COMMUNITY
DEVELOPMENT PLAN
Table
VB:
Table
Table
I:
IA:
Progress on Planned Activities
(HUD 4071). . .
, , 2
Households Benefitting -Physical
and
,
Table
IB:
Capital Improvements (HUD 4078.1)37
Population Benefitting -Services
75
Table
Table
VE:
VF:
.
Title 1 - Assisted Prime Contracts .HUD 407. . .
Assistance. .
and
VG:
Table
IC:
, , , ,38
Relocation .
. . . . . . ' '
' '
. ,85
_. CITIZEN PARTICIPATION
Table
40
PROGRAM OBJECTIVES
, ,87
Table
II:
Recipient Assessments (HUD 4080)
. . . . . . .
. . .41
j HOUSING ASSISTANCE
li
PLAN
.__. Table
IIIA:
Housing Assistance Provided (HUD
4076)
Table
IIIB:
Location of Units with Financial
. . , .
. . .51
Committment (HUD 4069) . . . .
. . . . . . .
. . .65
iENVIRONMENTAL REVIEW
Table IV: Environmental Review Process (HUD 4075). ,6g
_ PROCEDURE
COMPLIANCE
Table
VA:
Equal Opportunity (HUD 4081) . .
71
Table
VB:
Fair Housing (HUD 4082). , , ,
73
Table
VC:
Action to Prevent Housing Discrimination
(HUD 4072). . .,
Table
VD:
Entrepreneurship (HUD 4083.
75
Table
Table
VE:
VF:
.
Title 1 - Assisted Prime Contracts .HUD 407. . .
, ,89
Table
VG:
Title 1 - Assisted Sub -Contracts (HUD 4073.1).
,84
Recipient Employment (HUD 4074). . . . . , , , ,
. ,85
_. CITIZEN PARTICIPATION
Table
VI:
Citizen Participation (HUD 4079) . , . , , , , ,
, ,87
NICN01'1 LI -0W BY i
JORM MICROLAB
MAP RAN nS • PFS 1101tIfS
1-: CLROFILMED BY JORM MICROLAB
CLDAR RAVIUS ANU UES •luiti L',, iUwi
U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
GRANTEE PERFORMANCE REPORT
Farm Approrsd
OMB
2. DATE OF PERIOD COVERED
BY REPORT
City of Iowa City
FROM: June 6, 1975
Civic Center
410 E. Washington Street To: Dec. 31, 1977
Iowa City, Iowa 52240
3. THE GRANTEE CERTIFIES THAT:
(a) To the best of its knowledge and belief the data in this report was true and correct as of thedate in
Item 2.
(b) The records mentioned in 24 CFR Part 570.907 are being maintained and will be made available upon
request.
(c) Federal assistance made available under the CDBG Program is not being utilized to reduce substantially
the amount of local Financial Support for community development activities below the level of such support
prior to the start of the CDBG Program Year.
ED NAME AND YITL E OF AUTHORIZED REPRESENTATIVE (SIGNATURE
Neal G. Berlin, City Manager
micROfILIdLD BY
JORNA MICR+LAB
rrnAR VAPlnS •PFS Id01NfS
T EL EP MON E N0.
(Include Area Code)
319/354-1800
DATE
March 13, 1978
NUD-4071 IS
K
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IIN•19.0005 � r
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4 12,105
17,465
0 0
11,110
q 0
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12 29,855
51,067
so 8,146
8,146
)a 0
9
0 0
0
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I. PROGRESS ON PLANNED ACTIVITIES
.rr......
CItY ut Iwa I1itY 1:/31/77 Julio Vs., r
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_
1,000,00
750,000
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0
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Retorded Cit Leen I:rnt er
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A
17/78
1
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LEDAR RAPIDS AND JLS 'wil,c., •�����
PROGRESS ON PLANNED ACTIVITIES: NARRATIVE
N0.
la PROJECT preparation of Comprehensive Community Development Plan
multi-year program; CDBG funded lst, 2nd, $ 3rd years
Operating Steps Taken:
were completed in final form, printed and
Several background data reports
ribution. These reports included:
made available for general dist
Report on Population
1976 Land Use Summary
Report of the Environment: Vegetation Guide
Report on Housing
Trafficways Report
Report on Utilities and Locational Factors
Land Use Concepts Report
Report on the Environment: Land Forms Guide
Community Facilities Report
Report on Economics
A citizen participation program was implemented to first of all informcondly citizens tizens
of the Comprehensive Plan purpose, process, An
provide residents with an opportunity
wasomcomment. all City informative
househnewspaper
entitled "Peoples Guide and Survey resented e
neighborhood meetings (held at schools throughout the community) p
slide show to clarify City planners' concerns, and to provide residents with
an opportunity to direInladditionitotthiseprocessir erasrandom group.
oupeofo250 olds
returned the survey.
scientifically selected households completed a special "Sample Survey". This
survey data represents a oalsection of Iwa and objectivesCity for thePlanicannbe
pbased.
rovides
information on which draftt goals
g
Information from both surveys was compiled and presented in formal reports.
Most of the background data reports were completed by mid -summer, so the staff
and Comprehensive Plan Coordinating Committee (CPCC) drafted a menu of issues
and alternative solutions that could be included in the Plan. The City Council
selected issues and directed the staff to complete an impact analysis of
d has compiled
selected alternative solutions. CPCC monitored this process an
it into a draft Comprehensive Plan document to be reviewed by the other City
staff, City Council, and general public in the spring of 1978.
The final documents resulting from the CDBG project will be completed by June
1978. Thesedocuments will include a Comprehensive Plan and Zoning Ordinance.
Citizens will have several opportunities to review both documents before they
are formally adopted by the City Council,
The Planning staff hired to complete this project include: one senior planner
to coordinate activities and guide the Plan development; three full-time and
two part-time assistant planners with special expertise in areas
saof development;
an low,
economics, environmental issues, geography, ien
one technician providing support in graphics and editing; and one clerk -typist.
7
MICRUMMED BY
DORM MICR4/LAB
I'1'1AP PAP:„ . ^r., 'a011r,
r91uNFILALD BY JORM 141CROLAB CEDAk RAPIDS AND uu 'r'uif L •Jill
PROGRESS ON PLANNED ACTIVITIES: NARRATIVE
N0. la cont. PROJECT Preparation of Comprehensive Community Development Plan
Multi-year program; CDBG funded 1st, 2nd, $ 3rd years
Problems Encountered:
1. The Comprehensive Plan Coordinating Committee (CPCC) was established to
monitor the development of the Plan. The role of the committee became
skewed and at times CPCC members work at a staff level polishing details,
rather than evaluating the Plan concepts and issues. Because CPCC members
are also either City Councilpersons or Planning and Zoning Commissioners,
their busy personal schedules often make it difficult to meet weekly
even though the committee originally established the schedule.
2. The political and intellectual environment in Iowa City challenges
planners' assessment of every situation. No conclusions can be taken
for granted, all must be proven. This has slowed the process down
considerably and has forced the activities schedule and format to be
altered several times.
3. Spot apartment development continued especially in the near northside
neighborhood now zoned to allow multi -family housing. Neighborhood
residents feel threatened by the increased density and requested a moritorium
be enacted until the Comprehensive Plan was completed. A Building
Moritorium was adopted by the City Council.
4. Staff time was temporarily redirected to two other CDBG projects:
Energy Conservation and Urban Renewal. This fall an "Energy and You"
publication was developed and published to complement energy conservation
activities. Also the Urban Renewal land disposition and downtown
development planning activities were completed utilizing the planning
staff's expertise.
Other Sources of Funds:
None
Advances for Public Works Planning:
Not applicable
Relocation:
Not applicable
0
—Y�-Y 141CROPIXT BY
JORM MICR<�LAB
CrMr PAI!n, n!:S MOI';FC
1,1k,I(0FILMED BY JORM MICROLAB LEDAR RAPIDS AND AL,
PROGRESS ON PLANNED ACTIVITIES: NARRATIVE
NO.
lc PROJECT River Corridor Development Plan
CDBG funded: 1st year
a)
Operating Steps Taken:
Stanley Consultants were contracted with to prepare the Plan.
A three volume report was prepared analyzing the present conditions and future
potential of the Iowa River. Recommendations for preservation and development
of the Iowa River Corridor were included, as well as detailed plans describing
compatible designs for the Southern River Corridor. Phase II of the study also
provides suggestions for managing the River Corridor and possible sources of
funding.
The Riverfront Commission has been expanded to include three members from Johnson
County and one member from Coralville to insure coordination of activities along
the Iowa River in Johnson County. The formation of a River Corridor Management
"Body" for Johnson County is being considered.
I 7
An Ordinance for the establishment and regulation of a River Corridor Overlay
Zone is currently being prepared and will be part of the Iowa City Comprehensive
Plan which is also under preparation.
Project was completed in 1976.
b)
Problems Encountered:
To implement measures suggested land must be acquired and funding has not been
available.
Other methods of controlling development along the river and negative impacts
upon the river are dependent on the formation of a River Corridor Overlay Zone.
c)
Other Sources of Funds:
Local funds in the amount of $21,240 were used to support the study,
d)
Advances for Public Works Planning:
None
e) Relocation:
Not Applicable
E
Y MICROHLMED BY
JORM MICR6LAO
MlLkOi1LMLD BY JORM MICROLAB
CEDAR RAVIUb AND JL_, Jell,
PROGRESS ON PLANNED ACTIVITIES: NARRATIVE
NO. ld PROJECT Ralston Creek Watershed Development and Needs Survey
CDBG funded: 1st year
a) Operating Steps Taken:
Powers -Willis and Associates have been contracted to complete a study of Ralston
Creek and provide a solution to control flooding and watershed.
An organization of Ralston Creek neighborhood residents was developed to help
realize a satisfactory solution and implementation.
An interim report was completed March, 1976, that identified specific preliminary
creek bed improvements. These improvements are to be funded with CDBG funds.
The final report, which will control watershed flooding from 50 to 100 years,
will be released within the next couple of months.
A report, Ralston Creek Watershed: Existing Conditions, Problems and Needs, was
completed by Powers and Associates March 21, 1977.
The final report which will control watershed flooding from 50 to 100 years, will
be released within the next couple of months.
b) Problems Encountered:
The consulting firm, Powers and Associates, dissolved between April and December
1977. The final report has not yet been completed (now a year over due). Steps
are being taken to resolve the problems and delays.
c) Other Sources of Funds:
Other sources of funding were sought, but none were available for completing
the study.
d) Advances for Public Works Planning:
None
e) Relocation:
Not Applicable
10
_Y�10EILMED BY
+ JORM MICR+LAB
ILRUFILNLD BY JORM MICROLAB
CEDAR RAPIDS AND UL >IuU L
PROGRESS ON PLANNED ACTIVITIES: NARRATIVE
NO. lb PROJECT Human Resources Plan
Multi-year project; CDBG funded 1st, 2nd, 3rd, 4th years
Operating Steps Taken:
The Johnson County Regional Planning Commission was contracted (February 1977)
to gather data about existing social service resources and population needs,
to identify deficiencies, and to develop an ongoing process for planning and
coordinating human services.
Four areas for research were identified for completion during 1977: Family
and Individual support and Maintenance, Emergency Income and Material Support,
Mental Health and Chemical Dependency, and Public Protection and Justice.
Citizen committees of providers of services, policymakers, representatives of
funding bodies, consumers of services and people from several other community
groups were organized to monitor research and findings in each of the four
i
areas.
j An inventory of all existing resources within each of the four categories was
compiled. Conclusions were drawn and recommendations were submitted to the
Iowa City City Council and other funding bodies for use during FY 179 funding
decisions.
i --
Problems Encountered:
The human needs planner directing the project resigned in December (married and
I moved). The continuation of the work schedule was delayed one month.
Other Sources of Funds:
The study is funded 75$ by Iowa City and 25% by other surrounding communities
and Johnson County. Staff members are often CETA workers or University of Iowa
practicum students working for graduate credit hours rather than a full-time
_.. salary.
Advances for Public Works Planning:
None
Relocation:
Not applicable
11
Y•- _�{• :4ICROFILMED BY
JORM MICR+LAB
(7DAtt • ^f `,'40!Nrl,
rtILtOFILMED BY JORM MICROLAB
CEDAR RAPIDS AND ULS IlUiIILI, :uv,,
PROGRESS ON PLANNED ACTIVITIES: NARRATIVE
NO. le PROJECT Energy Conservation Study
CDBG funded: 3rd year
Operating Steps Taken:
A Resource Conservation Commission was established by the City Council. A
temporary energy program coordinator was hired. Goals and objectives for
residential energy conservation program were developed. A program is now
being drafted for implementation beginning October 1978.
Problems Encountered:
Initially there was no staff person available to work on this program and
some misunderstanding about the purpose of developing an energy conservation
program to support and compliment the Comprehensive Plan and other CDBG
programs.
Other Sources of Funds:
To date program planning costs have been charged to the Comprehensive Plan
program budget because the activities completed are closely related to
Comprehensive Plan activities. The direction of the project is no longer
to hire a consultant to research energy use and propose programs through
which the City can encourage energy conservation, but instead to plan and
implement a residential energy conservation program to compliment housing
rehabilitation activities.
Advances for Public Works Planning:
Relocation:
12
I41CRorn.MU BY
j
JORM MICR+LAB
ffi1M' Vnt'; �' •'�fS '4019f5
MiL,RW ILIED BY DORM M[CROLAB
CEDAR kAP1DS AND AL
PROGRESS ON PLANNED ACTIVITIES: NARRATIVE
NO. 2a PROJECT Housing Rehabilitation -- Grant Program
Multi-year program: CDBG funded 1st, 2nd, 3rd
Operating Steps Taken: (January -December 1977)
According to the Chapter 403 of the Code of Iowa, cities have the authority
to carry out comprehensive neighborhood revitalization programs, after the
City Council has designated the program area boundaries and program plan.
In January, the CDBG program area (also known as 403 Planning Area) was
formally established.
The Rehabilitation Grant Program was initially available to homeowners living
in two pilot program areas. In August the service area was expanded to
include the entire 403 Planning Area.
The Rehabilitation Financing Handbook became available in May 1977.
_ During the calendar year, nine structures were completely rehabilitated;
— fourteen others are in progress (several waiting spring weather so that
exterior work can be completed).
Problems Encountered:
The program started in January. Initial marketing of a new program was not
easy. A relatively small pilot area had been selected. Only a few residents
were willing to be the first clients to the brand new program. By summer
_.. the neighborhood meetings and flyers had brought this program down to a
minimum.
By far our most difficult problem was competing for contractors during the
local construction boom, May to September. Large numbers of remodeling
L contractors chose to work on new construction projects during this period.
The staff attempted to draw contractors (late summer - early fall) by using a
formal advertising campaign. A package of five contracts were advertised
having an estimated value of $50,000. No bids were received.
Currently there is a job vacancy for a construction specialist. By filling
this position the staff will be able to process the current backlog of clients
and develop a strong competitive position seeking contractors this coming
spring and summer. The staff has identified 5 or 6 companies who have worked
with us during the past year and who are likely to stay in the program during
the summer months.
Other Sources of Funds:
None
Advances for Public Works Planning:
None
Relocation:
None
13
5 - ~-^--141CROf I MED BY
I
JORM MICR+LA9
tl'DAR Ra:'I �'^E� MO C11'r
I.11t.MI ILilED BY JORN 1'IICROLAB
• CEDAk RAPIDS ANU ULS i'IUlai :'jw
PROGRESS ON PLANNED ACTIVITIES: NARRATIVE
NO. 2b PROJECT Housing Rehabilitation -- Loan Program
Operating Steps Taken:
A CDBG funded "Rehab I Loan" program was approved by the City Council in
June.
In July a local lender was selected to service the loan repayment accounts.
In September the first Rehab I Loan case was approved.
In November the City Council informally approved staff plans to develop a
loan program utilizing HUD's Section 312 funds rather than CDBG funds.
Staff began in-service training for this new program.
Problems Encountered:
If the staff had realized in January that the Section 312 program was truly
a viable alternative to developing a CDBG loan program, the staff might have
better utilized their time processing 312 applications, but Congress was
divided on the issue and publications indicated the program was about to end.
Other Sources of Funds:
None to date, but 312 loan funds are potentially available.
Advances for Public Works Planning:
None
Relocation:
None anticipated at this time.
14
MICROFILMED BY ,
JORM MICR+LAB
f@AC 1+APIV of a.'10INrS
MiLRUfILMEJ BY JORM 141CROLAB
CLDAR RAPfUS ANU ULA f1U:JiL,, Jhl"
PROGRESS ON PLANNED ACTIVITIES: NARRATIVE
NO. 2c PROJECT Neighborhood Site Improvement Program
Multi-year program: CDBG funded 2nd, 3rd, 4th years
Operating Steps Taken: (January -December 1977)
During May a neighborhood site improvements program was implemented in one of
the two housing rehabilitation pilot program areas. The neighborhood of
approximately 600 homes was quartered and residents were personally invited
to attend one of four block meetings. After the meetings, the public improve-
ments desired by the neighborhood residents were compiled into a report and
survey which was distributed to all neighborhood residents. A neighborhood
meeting was held at which residents returned their surveys and voted,
prioritizing improvements. This information was compiled and a site improvement
program proposal for the Longfellow School area was presented to the City
Council for approval in July.
Plans for implementation construction of the proposed improvements were
developed August -November. The Environmental Review Record is currently
being updated and construction is planned for April 1978.
Since this process was so successful, plans have been made to duplicate it in
three other similar sized neighborhoods this spring.
Problems Encountered:
The coordination of so many groups -- neighborhood residents, the Longfellow
PTA, the Public Works Department and the Parks and Recreation Department --
was a very challenging and time consuming project. However, since the involve-
ment of citizen groups and neighborhood residents is viewed as a key element
of this program, in scheduling activities for additional neighborhoods more
time will be scheduled in order to minimize activity delays and postponements.
The staff person coordinating this project also works on the Housing Assistance
Plan and relocation activities. Because of unforeseen additional work activities
in September, the neighborhood improvement implementation schedule was not
developed soon enough to allow construction and tree planting programs to be
implemented before winter weather set in.
-- Other Sources of Funds:
None
Advances for Public Works Planning:
None
Relocation:
None
15
MICROFILM) By
JORM MICR+LAB
(TIMI PAP!,' arc!an:iars
1.11 LROF I LMED BY JORM MICROLAR
CEOAR RAPIDS AND ULS I•iUiNi,. ;'Jii..
PROGRESS ON PLANNED ACTIVITIES: NARRATIVE
NO. 2e PROJECT Housing Rehabilitation - Administration
a) Operating Steps Taken:
Three staff people were hired November 1976: finance specialist, construction
specialist, and housing rehabilitation supervisor. A training period lasted
from November 1976 -February 1977.
Standard work descriptions and a mag -card typewriter are used to expedite contracts
and work order reports.
A new City department was organized July 1, 1977, to centralize housing and
inspection services.
Weekly in-service training sessions have been organized to update staff skills
and background information.
b) Problems Encountered:
i
-- Training for the 312 program has taken place, but the availability of HUD funds
i is irregular, thus stalling program implementation.
c) Other Sources of Funds:
-- None
d) Advances for Public Works Planning:
None
e) Relocation:
None anticipated at this time.
17
i 141CROFILMU) BY
JORM MICR+LAB
'IMP PARI^`. ^FS MOINFS
MIOWi ILMLO BY DORM MICROLAB
CEDAk RAP105 AND uLS ;1u111Ls, •-+����
PROGRESS ON PLANNED ACTIVITIES: NARRATIVE
NO. 3 PROJECT Housing Code Enforcement
Multi-year project: CDBG funded 1st, 2nd, 3rd, 4th years —
Operating Steps Taken:
An area for concentrated systematic inspections was delineated.
Staffing was increased for the CDBG program.
A procedure manual was developed.
Inspections were initiated block by block throughout the project area.
For two full years the systematic inspection program has been carried out.
Subsequent reinspections are completed are necessary to achieve code compliance.
Between January and December 1977, 648 structures were inspected and 519
were brought into code compliance in the project area. `
To meet State Code responsibilities, the program was expanded to include
the annual inspection of all multiple dwelling structures (containing three
or more dwelling units) with in the target area.
Inspectors also responded to 170 citizen complaints in a timely manner
(within 24 hours of the original notification).
July 1, 1977, the Housing Division became apart of the newly organized Depart-
ment of Housing and Inspection Services.
Administrative procedures were reviewed and improved. This included an exten-
sive reorganization of the record keeping system.
Weekly in-service training sessions have been developed for inspectors.
Problems Encountered:
Most of the Housing Appeals Board members resigned because of a legal opinion
regarding potential conflict of interest of all City commissioners planning
to directly or indirectly become involve in the redevelopment of Urban Renewal
properties. The Housing Commission has since assumed the duties of the Appeals
Board.
Other Sources of Funds:
The City's Housing Code Enforcement staff was doubled in size to carry out
the CDBG systematic inspection program. The locally funded inspectors also
make inspections with the CDBG program area. —
Advances for Public Works Planning: None
Relocation: None
18
r y� 141CROFILIILO BY
JORM MIC R+LAB
fCpN� ppD1 m. nr c, t101'I(`.
Mlw,RW ILMLD BY JORM MICROLAB
CEDAR RAPIDS AND L)u
PROGRESS ON PLANNED ACTIVITIES: NARRATIVE
NO. 4 PROJECT Removal of Architectural Barriers
Multi-year project: CDBG 1st, 2nd, f, 4th years
J'."
Operating Steps Taken:
An architect was hired to design the elevator and locker room improvements
planned for the Recreation Center. Plans and specifications were developed.
- The contract was let. Construction has begun.
City crews re -designed the street intersection adjacent to the Recreation
Center, providing a passenger drop-off area set back from street traffic,
to serve both handicapped and elderly users of the Recreation Center.
Improvements were made to City Park by the Parks and Recreation crew. The
restrooms are accessible, one of the shelters is accessible, a bar-be-que pit
is accessible, and hard surfaced walkways tie accessible facilities to the
parking area.
The restroom in the Police Department in the Civic Center was remodelled to
be accessible.
A booklet of information identifying accessible facilities throughout the
Iowa City area is currently being compiled and will be released to the general
public this spring.
Problems Encountered:
' The total accessibility plan for the Civic Center was not economically feasible.
Alternative plans are still being considered. A solution will hopefully be
identified this spring.
The architect who developed the plans and specifications for the elevator to
be installed in the Recreation Center failed to realize that sewer pipes
ran directly below the proposed elevator site. Solutions to this problem are
still being negotiated.
Other Sources of Funds:
None
Advances for Public Works Planning:
None
Relocation:
Not applicable
19
t- �141CRDEILMED BY
' JORM MIGR�LAB
fl"ilAp P1rl'K ^f5 MOI'IfS
I4ICROFILMED BY
� Cj
JORM MICR+LAB
CfOAP. R,Ar in' • flr4 !MOIIIfS
WA
the
M ILi(OFILMLU BY JORM MICROLAB
CLDAR RAPIJS AND OLS
PROGRESS ON PLANNED ACTIVITIES: NARRATIVE
N0. 6a PROJECT
Ralston Creek Flood Control -- Preliminary Improvements
CDBG funded: 2nd year
operating Steps Taken:
The construction contracts for four of the preliminary improvements were let.
VansBuren lsewer relocation, 1and.Iowainois tAvenue invertednsiphonrbegan ention site, Betn Steet ethiwe srfallation
Completion is expected next spring after winter weather is gone.
Problems Encountered:
It was initially proposed that detention sites be developed in three areas
s negotiating acquisition of along Highway 1. Because of was was dropped scheduled list ofeasements activities.
j water detention, the project
., It was proposed that the City acquire either an casement
twto the
Happy olsite.
low
Park or the land itself for the purpose of developing thewas a detent ioximate
pp
The appraisal stated that Fair M lanned.arkTherefore,Value fo' the projectyhas been tabled.
twice as much as initially p
It was proposed that one of the preliminary improvements include the acquisition
and demolition of a substandard house on Johnson Street. The retaining wall
at theed and
tl t retlandscapede has ewithoutn into taeretainingTwall. The oelderly Id t occupabe nt of the
structure was not willing to be relocated. This project has been tabled until
gement Plan is released in March.
the final Watershed hfana
The first time contractors were given the opportunity to bid on project
improvements no bids were received. Subsequently, the notice was published
a second time. The contract was awarded in October. This delay prohibited
project completion before winter weather set in.
Other Sources of Funds:
Other sources of funding were sought but none were available.
Advances for Public Works Planning:
None
Relocation:
One relocation case is planned but as stated above it has been temporarily
tabled.
21
I
—id ICROFILMED 6Y
DORM MICR(PLAB
M100 ILMED BY JORM MICROLAB
• CEDAk RAP10S AND DLS 6!hL�, .unh
PROGRESS ON PLANNED ACTIVITIES: NARRATIVE
N0. 6b PROJECT Ralston Creek Flood Control -- South Branch Improvements
CDBG funded: 3rd year
Operating Steps Taken:
A 'contract has been awarded to Stanley Consultants to complete an
Environmental Review of the proposed dams.
Problems Encountered:
There was some disagreement over whether an EIS or an ERR would sufficiently
investigate the impact of this project. At this time an ERR is going to be
developed. After the finding is determined, the need for an EIS will be
determined.
Other Sources of Funds:
Other sources of funding were sought but none were available.
Advances for Public Works Planning:
None
Relocation:
None
22
Id ICROFUMED BY
DORM MICR¢LAB
(MAP PANT ' '10PIF"
MIUliUi ILHLD BY JORM NICROLAB
LLDAR RAFIOS AND UL,
PROGRESS ON PLANNED ACTIVITIES: NARRATIVE
de..
N0. 7a PROJECT park Land Aouisition —
Operating Steps Taken:
Hollywood Manor Neighborhood Park: An environmental review record was
completed. Two appraisals were obtained. The park was aquired.
East Side Neighborhood Park: Timing and procedures did not allow this park
to be aquired with CDBG funds. The project was dropped from the CDBG Community
Development Plan.
Hickory Hill Park Expansion: An environmental review record was developed.
The land was surveyed. Two appraisals were obtained. Problems arose. The
project was dropped from the CDBG Community Development Plan.
j happy Hollow Park Expansion: An environmental review record was prepared.
The land was appraised. The land value was twice as much as the budget allowed,
and there was some neighborhood controversy about the proposed dual flood
control -park land use. The project has been tabled.
Problems Encountered:
The land aquistion procedures are so cumbersome that only one out of four
parks has been successfully acquired. In the case of Hickory Hill, for
_ example, because of the time consuming process mandated by CDBG regulations,
before the City could acquire the proposed property, the owner had made an
agreement with a developer who desired to subdivide the property for residential
development. By the time the City was ready to make an offer to acquire the
property, the new owner was uninterested in selling. The City Council chose
not to condemn the property. The project was dropped.
_. Other Sources of Funds:
Local funds were used to acquire the East Side Park.
Advances for Public Works Planning:
Not Applicable
Relocation:
None
23
F—_Idl f.RDCI LI4CD BY
JORM MICR¢LAB
MILI(OFILMLD BY JORM MICROLAB
CEDAk kAPIuS Aw uES :IUI:IL�
PROGRESS ON PLANNED ACTIVITIES: NARRATIVE
NO. 7b PROJECT Neighborhood Park Site Improvements
CDBG funded: 1st and 2nd years
Operating Steps Taken:
The playground equipment and picnic tables for Pheasant Hill Park were
competitively bid in January. Project improvements were completely
installed by July.
Playground equipment and picnic tables planned for Villa Park were
competitively bid in January and installed in July. Trees and shrubs
planned for this park were competitively bid in September and planted by
November.
Playground equipment, picnic tables, a backstop and bleachers were
competitively bid for Wetherby Park in January. Improvements were completed
for this project by July.
The Wetherby Park shelter will be 50%paid for with Bureau of Outdoor
Recreation (BOR).funds. The bids for the project were opened and 'awarded
in November. Part of the equipment was delivered in December. The
shelter is scheduled for completion this spring.
Willow Creek Park playground equipment and picnic tables were competitively
bid and totally installed by March 1977. The accessible nature trail (an
asphalt walkway) was completed in June 1977.
The Willow Creek Park shelter will be 50% paid for with BOR funding. The
shelter has been ordered and installation is expected this spring.
Mercer Park ball diamond lights - In March three local engineering firms
were interviewed to act as a consultant on this project. The firm
Hansen -Lind -Meyer was chosen because of their professional competence,
past good performance with City projects, and the ability to design the
project within budget limitations. In August the project was competitively
bid. Construction began this fall but due to early winter weather conditions
it is currently only 85% complete and is now scheduled for completion in
early spring.
Mercer Park tennis court lights - Bids for the tennis court lights were
opened in March and the project was completed in August.
Problems Encountered:
Nothing of significance.
Other Sources of Funds:
The City sought Bureau of Outdoor Recreation funding to pay for the park
shelters at Willow Creek and Wetherby Parks. BOR funding provides a 50%
matching grant. $25,000 was awarded to the City for these two projects.
24
a
111001 ILMED BY
DORM MICROLAFJ
ff Pr•P N�r�"C ^f� 10"IF,
zs
111CROFILMED OY -
JCRM MICR+LAB
fFOAP PV'M ?6 MlNrS
MILRUFILMED BY JORM MICROLAB
LLDAk RAPIDS AND ULS I'IU!NL,, iuw,l
PROGRESS ON PLANNED ACTIVITIES: NARRATIVE
NO. 7c PROJECT. City Park Improvements
CDBG funded: 1st year
Operating Steps Taken:
Competitive bids for playground equipment were received in January. he _
equipment was ordered and installed prior to June 1977.
After a competitive bid profess, a contractees were foanteduiringrtil rees
wMaya1977ed
as
in January. The majority
A few of the trees were not available at that time and were reordered in
September and planted in November 1977.
The large pond was stabalized with grass paver blocks. This project was
completed in April.
Pool lights were installed around the swimming pool. This project was
completed in May.
Construction was started during the
Tennis court lights were bid in March.
summer. Completion is expected in the spring of 1978.
The spray pool revitalization was completed in June 1977.
i
Problems Encounter, 1-
The only problem encountered was that the contractor was unable to deliver erefore, delaying completion
one of the tennis court light poles this fall. Th
of the project until spring of 1978.
Other Sources of Funds:
None
Advances for Public Works Planning:
None
Relocation:
None
26
Y `
AIC80f ILIdf.O OY
DORM MICR#LAB
MIA[' HAPln( . llfS'101'1f5
NO.
mILROF ILALD BY JORI4 MICROLAB
• LEDAR KAPIO:, AND JLS ;410.:+La+"
PROGRESS ON PLANNED ACTIVITIES: NARRATIVE
8 PROJECT
CDBG funded:
City -University Redevelopment Project
2nd year
a) Operating Steps Taken:
1. Staff requirements were evaluated and an expanded staff was hired in order
to complete the Iowa R-14 Urban Renewal Project, summer 1976.
2. A land dispostion consultant has been retained by the City to assist in the
marketing of project land.
3. Developed land disposition program.
4. Settled two outstanding land acquisition condemnation appeals.
S. Carried out design and construction of one NCGIA project (College and Dubuque
Street Sewer).
6. Advertised 13 disposition parcels for sale for private redevelopment.
7. Received 43 offers to purchase disposition parcels.
8. Entered into contracts for Sale of Land for Private Redevelopment with
evelopers for eight parcels.
9. Entered into negotiations for sale of four additional parcels.
10. Contracted for design of City Plaza, a downtown project related pedestrian
mall.
b) Problems Encountered:
1. In February, 1976, a lawsuit was filed, seeking to invalidate the City's
contract with a redeveloper for the disposition of 16 disposition parcels.
In May, 1976, the contentions of the plaintiffs were upheld, the disposition
contract was invalidated, and control of 14 of the 16 parcels returned to
the City.
2. Lack of commercial space makes commercial relocation slow until new construction
occurs.
3. The District Court backlog makes settlement of acquisition appeals slow.
c) Other Sources of Funds:
The funds available pursuant to the Loan and Capitol Grant Contract for project
Iowa R-14 and used to the extent available for continuation of the project.
The relocation grant made pursuant to the above contract, as amended, is also
being used.
27
STROP ILIICO BY
� I
JORM MICR6LA9
Y 'g `ROFILMED BY
JORM MICR+LAB
ftDNt P,nrlp�. 9[S (4019E5
Iject
M
h11(,R0 lLMLD BY JORM MICROLAB CEDAR RAPIDS AIIU ULS AUI;'L�, :J.11
PROGRESS ON PLANNED ACTIVITIES: NARRATIVE
NO. 9 PROJECT Urban Renewal Land Acquisition
a) Operating Steps Taken:
1. Obtained updated appraisals of all project land in inventory.
2. Established new re -use values for all project land in inventory.
3. Transferred $1,764,650 to the LPA for the remaining land in inventory.
4. Used the proceeds of the transfer to accelerate retirement of Project
Iowa R-14 debt.
b) Problems Encountered:
1. Appraisals from one appraiser were 90 days late, delaying the establishment
of new re -use values.
c) Other Sources of Funds:
None
d) Advances for Public Works Planning:
None
e) Relocation:
None
29
4---4FT_1CROFILMED BY '
JORM MICR+LAB
fFIIAR PAI"D5 . I1FS MOINES
I•iILROFILMED BY JORM MICROLAB
• CEDAR RAPIDS ANU UES MUII'L:,, cUrb,
PROGRESS ON PLANNED ACTIVITIES: NARRATIVE
NO. 10 PROJECT. R-14 Project Area Public Improvements
CDBG funded: 1st year
a) Operating Steps Taken: ^
1. Streets and sidewalks were reconstructed on four blocks of Washington
Street in the Central Business District summer and fall, 1975.
2. Amenities, signalization, vegetation, were installed summer and fall, 1976.
b) Problems Encountered: ^
No major problems were encountered. m
c) Other Sources of Funds:
City funds were used for cost exceeding the CDBG budgeted amount of $800,000.
d) Advances for Public Works Planning:
Not Applicable
e) Relocation:
None
30
i IdICROPl LI4E0 BY .�
JORM MICR#LAB
fF DAR PAN91, • OC `, 4019f.5
MILMO ILMED BY JORM 141CROLAB
CEDAR RAHOS AND UES IuiliL,, :Je-
PROGRESS ON PLANNED ACTIVITIES: NARRATIVE
NO. 11 PROJECT Citizen Participation
CDBG Funded: 2nd year
operating Steps Taken:
The Committee on Community Needs asked for a budget to carry out a media
program. Newsletters were sent out fall 1976. Newspaper display ads were
used in encouraging citizens to participate in the development of Community
Development Plans fall of 1976 and 1977. Radio talk shows explained CDBG
projects fall of 1976; spot radio ads developed interest in CDBG programs
fall 1977. Flyers and posters have been used to anounce public meetings
in addition to newspaper display ads and radio public service announcements.
Problems Encountered:
No major problems have been encountered. Committee members do tend to have
a lot of ideas, and the field of mass communications does provide a lot of
public relation opportunities, but there has only been a limited amount of
staff time available to insure implementation.
Advances for Public Works:
None
Other Sources of Funds:
M ---
Re
MICROFILMED BY JORM MICROLAB
• CEDAR RAPIUS AND UES f•1U;hL:�, ;ua.
PROGRESS ON PLANNED ACTIVITIES: NARRATIVE
NO. » PROJECT Ri Corridor Ac uisition
CDBG funded: 1st year -- dropped May, 1976
a) Operating Steps Taken:
Priority parcels of land were identified and appraisals were obtained.
b) Problems Encountered:
The total cost of the land prevented satisfactory completion of the project
The Urban Renewal court decision and HUD demands on the CDBG budget forced
the project to be tabled.
c) Other Sources of Funds:
None
d) Advances for Public Works Planning:
None
e) Relocation:
None
32
t.. _7 i i aorlLMED BY
I
JORM MICR46LAB
f-UCROFILMED BY JORM MICROLAB
• CEDAR RAPIDS AND UES AUPIL�, iu lh
PROGRESS ON PLANNED ACTIVITIES: NARRATIVE
NO. 14 PROJECT Senior Center
CDBG funded: 3rd year
a) Operating Steps Taken:
An Environmental Review Record was completed.
The Old Post Office structure was acquired.
A consultant was retained to help plan a senior citizens' center.
b) Problems Encountered:
c) Other Sources of Funds:
None
d) Advances for Public Works Planning:
None
e) Relocation:
None
33
T _ROFILMED DY .�
JORM MICR+LAE
CCDAP 2APIM • DFS 1101'11°
i
MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND ULS hlUifiL ;uvi
PROGRESS ON PLANNED ACTIVITIES: NARRATIVE
NO. 15 PROJECT Retarded Citizens Center
a) Operating Steps Taken:
An Environmental Review Record was completed.
b) Problems Encountered:
None to date.
c) Other Sources of Funds:
Private funds (Johnson County Association for Retarded Citizens) will be the pri-
mary source of funding.
d) Advances for Public Works Planning:
None
e) Relocation:
None
34
T.._T�IAICROFILMED OV
JORM MICR+LAE
crnnl� Nn�t�snIs �amtirs
PilLROFILMED BY JORM MICROLAB CEDAR RAPIUS AND ULS MUINL�, !U,"
PROGRESS ON PLANNED ACTIVITIES: NARRATIVE
NO. 16 PROJECT Bus Acquisition
a) Operating Steps Taken:
Other funding sources were sought and identified. The bus will be acquired
with other funds. The project has been dropped from the CDBG Community Develop-
ment Plan.
b) Problems Encountered:
i
I
None
c) Other Sources of Funds:
None
d) Advances for Public Works Planning:
None
e) Relocation:
— None
I
J
35
{ IdICRRFI LIBER BY
JORM MICR+LA9
fFDAll f+.4PIn; 'SFS MOINCS
MILQFILi4 D BY JORM MICROLAB CEDAk RAPIDS AND DL ;•lUi:ic :u'A1
U.S. DEPARTMENT OF HOUSING AND URBAN OEVELOPMlNT
I•A HOUSEHOLDS BENEFITTING FROM ACTIVITIES UNDERWAY OR COMPLETED—PHYSICAL AND CAPITAL IMPROVEMENTS
GRANTS[ NAMt OAT{ KR{ON WNO CAN SL {T ANSWER QUESTIONS A[OUT NUM [RANT IDENTIFICATION
City of Iowa City Dec. 31 1977 THI{FORM
Julie Vann B -77 -HN-
PROJECT/ HOUSEHOLDS S[NEFITTING MINORITY HOUSEHOLDS
ACTIVITY -'-"— DESCRIPTION StHEFITTING—•OFTOTAL/,S,
0
NUMBER TYPE TOTAL SPANISH/ AMERICA ORIENTA ALL
• LOWER SOURCE OR SCALE SLACK MENICAN INDIANS OTN[a
IRCOY[
u/ r,•l aEl as aor vv un oLl rel r o
2 B 1043 39.7 Service Area - All of Enumeration 0.92 --- 0.11 i 0.75 0.30
Districts 27, 28, 29, 39, 40, 41, 42, I
43, 44, 45, 46, 47, 52, 53, 54, 55, 56, i
57; half of enumeration districts 51,
58, 59, 24; one quarter of enumeration
district 25. Source of information:
U.S. Census of Population: 1970. I
4. A
6 A
7 A I
9 A
10 A14 A
I I
15 A I I !
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ONO 63RIS24
U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
1-8 POPULATION BENEFITTING FROM ACTIVITIES UNDERWAY OR COMPLETED — SERVICES OR ASSISTANCE
GRANT NAME
DAT[ I[RSON WHO CAN [[ST ANSWER QUESTIONS ASOUT "UD GRAN
i.3LY Of 1DW8 City Dec. 31 77 TNI[ IORM T
'10[N)I IICATIDN NO.
Julie Vann B -77 -HN -19-0005
POPULATION [[N[/ITTIM• MINORTIT POPULATION ■[N[IITTINO \ OF TOTAL (2[)
AC.
TIVITT
ID [►ANIS"•
NYY• TYPE TOTAL \MAL[ \ \ LOWER [LACK AMERICAN
AMERICAN INDIAN ORIENTAL ALL OTN[R
pR I[YALf INCOME
(I/ (2.1 (2b) h. MAL[ /[MAL[ MAI! I[MAL[ MALE FEMALE MAL[ I[MAL[ MAL[ I[YAL[
( 1 (�) (2r/ /2rJ /26/ (2�l (2d1 lar) l2J1 (3[1 (2A/
(2// !2/J
1 A
00 3 B 24,777 42.0 58.0 39.7
8 A
11 A
13 A
17 B
0.51 I I – I0.04 10.OS 1 0. 31 1 0.43 1' 0.11
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Addendum A: Table I -B Population Benefitting From Activities Underway or Completed -
Services or Assistance
-. Description and/or Source of Data
Information about the number of minority group and female -headed households within
the service area is not readily available, therefore, the percentages shown were
estimated as per directions for activities marked "D". For example, within the
service area for Activity 2, .38% of the service area population consists of black
males. The service area population, minority population, and number of males and
females were derived from the U.S. Census of Po ulation: 1970. Service area gender
percentages were then applied to t e num er o service area minorities in each
category in order to obtain a minority gender breakdown within the service area.
- Each minority gender enumeration was then figured as a percentage of total service
area population.
Within the service area boundaries 39.7% of households are lower income households
(below 80% of median income) according to the U.S. Census of Population: 1970. This
percentage was assumed to be constant from 1970 to 1 .
Activity 2, Housing Rehabilitation, will provide benefits directly to households
as well as to the total service area, therefore, this activity is listed twice.
Under designation "B", benefits accrue to the whole service area of 23,542 population.
Under designation "CI', benefits accrue directly to households. The 5 households
which have benefitted from activities so far in this fiscal year are appropriately
listed.
Activity 3, Housing Code Enforcement, takes place in a service area which also
contains the Housing Rehabilitation service area. Statistics for Activity 3 were
compiled with the same methodology used for Activity 2 designated 11811, using the
U.S. Census of Population: 1970.
Service Area Boundaries
Activity 2 - Housing Rehabilitation
All of enumeration districts 27, 28, 29, 39, 40, 41, 42, 43, 44, 45, 46, 47, 52,
53, 54, 55, 56, 57; the west half of enumeration district 51; north half of
enumeration district 58 and 59; west half of enumeration district 24; northeast
one quarter of enumeration district 36; east one quarter of enumeration district
38; and south three quarters of enumeration district 25.
Activity 3 - Housing Code Enforcement
All of enumeration districts 23, 24, 25, 26, 27, 28, 29, 39, 40, 41, 42, 43, 44,
45, 46, 47, 52, 53, S4, 55, 56, 57; the far west leg of enumeration district 22; the
northeast leg of enumeration 31; the north one half of enumeration district 36; the
east half of enumeration district 37; the southeast quarter of enumeration district
38; the west half of enumeration district 51; the north half of enumeration district
58; the north half of enumeration district 59.
39
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•
City of Iowa City
• CEDAR RAPIDS AND ULS ;4U1:1ul ;Jllll
.11 .1.1.1 ..-,AH..YY w..M.",... w ur
I -C NELOCATION FUNDED UNDER CDDD
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RELWATIOY, BY HEAD OF YOUSENOLO
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CEDAk RAPM AND UL's iUliiL
II. Recipient Assessment
24 CFR 570.906(b)(2)
I. Statutory National objectives
The following constitute the general objectives established
by Congress for the national program of Community Development
Block Grants. It is not anticipated that any one community's
CD program, in any one year, will deal with each objective.
(The local program, of course, remains subject to the
assurance, required by law, concerning giving maximum
feasible priority to activities which will benefit low- or
moderate -income families or aid in the prevention of
elimination of slums or blight). For each of the following
general objectives, check the appropriate box to indicate
whether the current program year's activities do or do not
contribute to that objective. Briefly explain, on a
separate sheet of paper, all affirmative responses, in-
dicating how the current program year's activities have
contributed to each objective.
CD Program
Does Does Not
Contribute Contribute
(1) Elimination•of slums and
blight and prevention of
blighting influences. X
(2)
Elimination of conditions
detrimental to health,
safety, and public
welfare through code
enforcement, demolition,
interim rehabilitation
assistance, and related
X
activities.
(3)
Conservation and expansion
of the nation's housing
X
stock
(4)
Expansion and improvement
of the quanity and quality
of community services
X
(s)
More rational utilization
of land and other natural
resources and better arrangement
of needed activity centers
X
IIUD•eoeo 11.71,)
41
141CROf ILMED By
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fr?fC ISv'; D' qI'.� 'dRI'ICS
MIILROFILMED BY JORM 141CROLAB
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• CEDAR RAVIOS AND ULS
Does Does Not:
Contribute Contribute —
(6) Reduction of the isolation of
income groups within communities
and promotion of an increase in
the diversity and vitality of X
neighborhoods. _
(7) Restoration and preservation
of properties of special value
for historic, architectural, X
or esthetic reasons.
II. Short -Term Objectives
Using a separate sheet of paper, list all short-term
objectives which are being addressed by this year's
CD program. (Use the numbers from the previous Community
Development Plan Summary: C-1, C-2, etc.). Briefly
explain how the current program year's activities have
contributed to each objective. For each objective list
the numbers of the activities listed on the Progress on
Planned Activities (HUD -4070) that contribute to that
objective.
HUD•4000(1.76)-
42
MICROFILMfO By
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f -j h6<Ui iLMLD BY JORM MICROLAB
CEDAR RAPIDS AND LJL; %lu,aL,
TABLE II. RECIPIENT ASSESSMENT
I. Statutory National Objectives and Contributing COBG Activities
1. Elimination of slums and blight and prevention of blighting influences.
The Neighborhood Improvement Programs -Watershed Management Plan,
Housing Rehabilitation, Housing Code Enforcement, and Public Site
Improvements Programs -have been designed to prevent the spread of
blight and to arrest the condition decline of the housing stock, both
of which have been accelerated by the periodic flooding of Ralston
Creek and the contiguous area.
A Watershed Management Plan is being developed to reduce flooding
caused by Ralston Creek. Preliminary improvements are being made. A
Watershed Management Ordinance provides development regulations to
control and encourage developers to plan for watershed within new sub-
divisions. This limits increased watershed impact older established
neighborhoods.
The Housing Code Enforcement Program systematically inspects all rental
units within the designated area, occasionally leading to the demoli-
tion of very old and blighted structures, and frequently resulting in
the correction of deteriorating housing conditions, which lead to blighted
structures and areas.
A Housing Rehabilitation Program provides both technical and financial
assistance to low- and moderate -income residents, encouraging the cor-
rection of deteriorated housing conditions.
The Neighborhood Site Improvements Program compliments the other three
programs, improving sidewalks, alleys, and other declining public im-
provements, arresting the decline of the neighborhood environment.
The continuation of Urban Renewal contributes significantly to Iowa
City's progress toward achieving the national goals set forth in the
Act. Since this program was begun as a categorical program, the elim-
ination of slums and blight was a foremost program objective. The
demolition is substantially complete, redevelopment is necessary to
prevent additional, adjacent or nearby properties, from becoming blighted.
2. Elimination of conditions detrimental to health, safety, and public
welfare through code enforcement, demolition, interim rehabilitation
assistance, and related activities.
Both the housing code enforcement program and the housing rehabilitation
program encourage property owners to eliminate conditions detrimental
to health, safety, and public welfare. The City has adopted a Minimum
Housing Code which establishes minimum standards to which structures
participating in the systematic housing inspection -code enforcement
program and housing rehabilitation program must apply. Health and
- 43
- MICROFILMED BY
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JORM MICRQLAB
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CEDAR RAPLUS WIU ULS :'1',)1I1L-
safety hazards discovered are therefore corrected. Specific examples
include fire prevention, sanitation, electrical and structural hazards.
3. Conservation and expansion of the nation's housing stock.
4.
Both the housing rehabilitation program and the housing code enforce-
ment program conserve the existing housing stock, facilitating home
repairs, maintenance, and the correction of code violations before
excessive deterioration occurs. This in fact extends the economic life
of housing and maintains the viability of the neighborhood. The neigh-
borhood site improvements program complements these conservation efforts
and encourages property owners to contribute additional private funds
in the "spirit of neighborhood revitalization."
As the urban renewal program is completed, the housing stock is directly
ex anded through the marketing of redevelopment sites specifically for
housing: both subsidized units designed for the elderly and market rate
apartments. The "write-down" benefits of this activity accrue to the
housing development, as well as to retail and office development, in
what is predominantly a commercial renewal project.
The Comprehensive Plan and the new Zoning Ordinance will allow for the
development of housing on smaller lots (i.e. garden homes andtownhoused homeoses),
thus lowering housing costs and potentially pg
ership opportunities for lower- middle income residents.
In developing a Comprehensive Plan for Iowa City, a background report
summarizing the current quantity and quality of community services
was prepared. This report will provide decision -makers with an infor-
mation base from which future policies will be developed, facilitating
more efficient and equitable provision of community services throughout
the community.
The current service delivery system for the variety of services serv-
ing senior citizens is not well organized. Our multi-purpose senior
center is being developed to relocate many of the existing services and
coordinate them with additional programs for senior citizens at one
location. Both the quantity and quality of service is expected to im-
prove.
Through an extensive citizen input process, as part of the Neighborhood
information and feedback was
Site Improvements Program, a great deal of
gathered from neighborhood citizens. This information is helpful to
the City in providing better services of all types. In addition
public facilities such as sidewalks, alleys, mass transit amenities,
and parks are improved.
During the first two years of CDBG programs in Iowa City, a park improve -
gram
ment program was carried
indicate success. imuProvementsltozensthe'parksonses systemoprloviderincreaseJ
recreational facilities (quantity and quality) to better meet community
demands.
44
141 LRa11LMW By
JORM MICR6LA9
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f4iuiUi iLMLu BY JORM MICROLAb
LLOAk RAPIUS AhU Jc i�,,:� �•
5. More regional utilization of land and other natural resources and
better arrangement of needed activity centers.
The Comprehensive Plan background reports detail the ecology, energy,
and environmental characteristics of the Iowa City area and identify
a variety of development and redevelopment potentials and limitations.
These reports currently give the City strong land use management cap-
ability and serve as a technical basis for the final preparation of
a City Comprehensive Plan for land use, trafficways, and community
facilities.
In addition, two special detailed planning studies reviewed (a) the
Iowa River Corridor and (b) the Ralston Creek watershed. The Iowa
River Corridor study presents recommendations for maximizing the bene-
fits from this natural resource. The Ralston Creek Watershed Manage-
ment Plan recognizes the flooding problems and their relationship to
nearby activity centers and recommends watershed management solutions.
6. Reduction of the isolation of income
Analysis was started as part of the Population Report of the Comprehen-
sive Plan to detail sub -areas within the City which are unique due to
education, income, age and other demographic characteristics, so that
- the diversity of Iowa City is enhanced as City programs are developed
in the future.
7. Restoration and preservation of properties_ of special value for historic,
architectural, or est etic reasons.
As the Urban Renewal program is completed, the restoration of properties
with historical or architectural significance is enhanced both directly
and indirectly. For example, one property, the College Block building,
is being marketed with restrictions which assure its restoration.
Other older buildings have been, or will be, upgraded as vitality in
the project area increases due to the redevelopment program.
The Senior Center is being developed in an old post office structure
originally built around the turn of the century. This structure is
listed on the National Register of Historic Places, The renovation
activities and identified future use are allowing this historic structure
to be "recycled".
Potentially, the Housing Rehabilitation Program will provide loans and
grants to homeowners desiring to upgrade houses of historic or architec-
tural significance. To date none of the participating structures has
fit this category. The Housing Rehabilitation Program guidelines do
require that as improvements are made, historic and esthetic qualities
must be enhanced rather than replaced as improvements are made.
45
-V
I•n CRur ILMCn BY
' JORM MICRgLAB
miLkOfILMED BY JORM MICROLAB
TABLE II. RECIPIENT ASSESSMENT
II. Short-term Objectives and Contributing CDBG Activities
CLUAR RAPIL)s A110 ups AiJi;,Ll, J11"
3rd APPLICATION CD PLAN SHORT-TERM OBJECTIVES I CONTRIBUTING ACTIVITIES
C-1 Urban Renewal Land Acquisition
To retire all Project Iowa R-14 indebt-
edness and carry out project closeout
by June 30, 1978.
Because market absorption may require
a longer period, the acquisition of
land by the City, for subsequent resale,
will allow an expedited project closeout
C-2 Housing Code Enforcement Program
Objectives to monitor the physical
quality of housing units (especially
rental units) include:
*To initiate systematic inspection of
the 2025 Housing units situated within
"Area B11 of the total housing code
enforcement project area.
*To enforce code compliance for all
structures inspected within twelve
months.
*To issue rental permits to all rental
units complying with existing codes
and ordinances.
The transfer of CDBG funds to the LPA pursuant to
ted the
debtRand(allowedetheacloseoutrofiproject
Project Iowa R-14
on January 6, 1978.
Market absorption for private redevelopment will
cono 1979.
usetofuCDBGrfundsut 1978 and substantiallytuhe
accelerated
closeout.
The inspectors initiated systematic inspection of
648 housing units situated within the CDBG pro-
ject boundaries between July 1, 1977 and December
31, 1977. Certificates of compliance were issued
to 519 units, leaving 128 to be reinspected within
the next few months.
The Minimum Housing Standards have been reviewed
and a new Housing Occupancy and Maintenance Code
is currently being considered for adoption by the
City Council.
-: 1-- Lam mm RM om A"" ..----
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ACTIVITY A
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F11LROFILMED BY JORM MICROLAB CEDAk RAPIUS AND uL i•IuiaL
TABLE II. RECIPIENT ASSESSMENT
II. Short-term Objectives and Contributing CDBG Activities
3rd APPLICATION CD PLAN SHORT-TERM OBJECTIVES
CONTRIBUTING ACTIVITIES
ACTIVITY M
C-3 Housing Rehabilitation Program
To serve during this program year, 80 low
The Housing Rehabilitation program served
2a,b,e
and moderate income homeowners, providing
households between February 1977 and December 1977,
the financial and technical assistance
providing $170,000 of financial assistance
necessary to bring their housing units
and 1700 hours of technical assistance. All
into compliance with local codes and
participating structures meet minimum housing
ordinances.
standards when housing rehabilitation improvements
have been made.
C-4 Neighborhood Site Improvements
To develop and implement a program
The projects to be completed in the Longfellow
2c
j,
assuring maintenance of sidewalks and
neighborhood, as selected by neighborhood residents,
alleys within the project area and to
include: a multi -use mini-park/playground, a tree
provide financial assistance to low and
planting program, benches placed at bus stops, and
moderate income property owners as
sidewalk and alley repairs. Before the end of the
necessary,
program year, improvements for three additional
neighborhoods will be scheduled.
C-5 Ralston Creek Flood Control
To control watershed within the Ralston
The environmental review for the construction of
6b
Creek flood plain by implementing pro-
two dams to control south branch Ralston Creek
ject improvements specified in the
watershed is expected to be completed March 1978.
June 1977 "Ralston Creek Watershed
Management Plan," for the southeastern
branch of the creek. At this time pro-
posed improvements will include the con-
struction of two dry bottom dams and the
implementation of a soil erosion control
project.
FIICROEI LIdED BY
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TABLE II. RECIP
II. Short-term
3rd APPLICATION
C-6 Comprehen
*To evalu
reports
gathered
policy s
the Iowa
*To develi
review a
*To resea.
within tl
identifii
*To resea:
so that i
a identifii
m
C-7 Senior Cet
*To revieo
developme
in mind t
within tl
Project a
such a fa
*To reviex
viding se
coordinat
this faci
*To acquir
tate an e
the senio
11!LROFILMcD BY JORM MICROLAB LEDAk RAPIDS AW uta AU,!iLl. 'J"
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CTIVITY N
15
16
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MILROFILMED BY JORM MICROLAB
TABLE II. RECIPIENT ASSESSMENT
II. Short-term Objectives and Contributing CDBG Activities
CEDAR RAPIDS ANU UL:) i'1UIIIL7, :Jea,
3rd APPLICATION CD PLAN SHORT-TERM OBJECTIVES
CONTRIBUTING ACTIVITIES
ACTIVITY #
C-11 Rape Prevention Program
To develop a sex crime information pro-
This program has not included any CDBG funds to
17
gram to explain prevention measures,
date.
defense tactics and methods of victim
support to residents within the
Neighborhood Improvement Program area.
C-12 Program Administration
To continue to actively involve citizens
CCN held monthly meetings to discuss programs,
13
in the identification of projects and the
planned, developed, and implemented. Neighborhood
u, development of programs, holding neigh-
meetings have been held for concentrating on pro-
borhood meetings, distributing news
jects of special interest for a specific neighbor -
bulletins and other activities necessary.
hood group, e.g., Happy Hollow (1), Ralston Creek
(3), Neighborhood Site Improvements (5), Housing
Rehabilitation (3), Senior Center (2), Comprehensive
Plan (5). Radio and newspaper ads have stimulated
interest in citizen participation.
To continue problem solving research
Senior Center and Retarded Citizen Center ERR's are
and thorough environmental review find-
completed. The Ralston Creek south branch ERR is
ing for each developing project.
underway. Other multi-year programs have been
reviewed for updating.
To adequately staff all implemented
This year's progress reflects the improved
programs and review performance regularly.
administrative capabilities.
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MAP PA('!n°.
MioWi LilLU BY JORM MICROLAB
CEDAR RAPiub AND L)U>
TABLE III -A FOOTNOTES
CURRENT YEAR PERFORMANCE REPORT
aThis figure (195 units for Section 8 -HUD new construction) includes 64 units of
elderly housing completed in July 1977, 81 units of elderly housing to be undertaken
in conjunction with the Urban Renewal program, and 50 units of new construction for
families and large families that were proposed but rejected by HUD.
bAlthough 81 of these units have not, in the technical definition, been committed,
the developers have been selected and are now working on a financing plan and final
proposal approval. Preliminary proposal has been approved. The other 64 units
are completed and occupied.
cThe 64 units of elderly housing (new construction) are fully occupied. Only two
- families are occupying the units by qualifying on the basis of handicap and income.
Approximately 25 other families are in occupancy and are handicapped but qualified
for the unit on the basis of age and income. If they were not over 62,they would
still qualify on the basis of a handicap or disability.
d148 units (Section 202) are in processing. Preliminary proposals have been selected
and developers are now working on financing, site selection, design and final
proposal.
eThese 72 units are units scheduled to be transferred from Section 23 to the Section 8
program during this fiscal year. Only 26 units remain to be transferred before the
end of this year.
fAlthough only 33 units are currently occupied during December, a significantly
larger number of households have been assisted during the program year and subsequently
have moved out to other housing. This is generally true of all categories of rental
housing. During this program year, 39 units will be occupied.
gCommitted units are defined as those units for which financing has been committed
and construction contracts have been signed or construction completed.
hOccupied units are defined as only those units for which rehabilitation has been
completed. "Committed" units minus 'occupied" units are the number of units under
construction.
lA 312 loan program for rehabilitation assistance to homeowners was not anticipated
when FY 178 goals were established, however, the program was authorized by the City
Council in December 1977. In one month six applications have been processed and
the rehabilitation staff expects to process eight applications per month hereafter.
53
K -k! IdICROFILMED BY
JORM MICR6LA6
fl'Ibvv P', 'i- • "` '1011r'
MiwWr ILMLU BY JORM MICROLAB
CEDAR RAPIOb AND Ota
TABLE III -A HOUSING ASSISTANCE PROVIDED
CURRENT YEAR (FY'77) ONLY
Narrative Report
Because of the difference between the HUD scheduled dates for submission of new
applications and the beginning of a new program year, HAP performance reports
cover only part of a program year. The figures enumerated in Table III -A reflect
actual performance in Iowa City for six months of the FY 177 program year to
December 31, 1977, when the report was compiled. Progress made since that date and
expected progress through the remainder of the year are included in the following
narrative.
1. Steps to Meet HAP Goals
A. New Rental Units
As explained in the footnotes attached to Table III -A, the goals for
Section 8 -HUD new construction include 64 units of elderly housing
which were completed in FY 176 but not occupied until mid-July 1977.
The assistance provided by these units is actually the fulfillment of
the previous year's goals. During FY 177, 81 units of Section 8 -HUD
new construction for elderly were allocated to Iowa City. Financial
commitment for construction of the units is expected by June 1978. The
developers have been working closely with Iowa City officials and with
the Iowa State Housing Finance Authority in order to devise a sound
financing plan.
Until recently there has been little funding available for new con-
struction of rental units for families and large families, however,
during this program year the City staff was able to encourage one
developer to apply for 50 units of Section 8 -HUD rental assistance for
families. The application was subsequently rejected due to its
proposed location and the problems which may arise from impaction of
low and moderate income households in that area, however, the staff is
working closely with the developer to find a remedy for this situation.
In addition to 81 units of Section 8 elderly housing, 100 units of
Section 202 -HUD elderly housing construction has been proposed for
Iowa City during this program year. Currently a housing marketability
study is underway to document market absorption capability for 181 new
elderly housing units. Financial committment for construction of the
Section 202 units is expected by April 1978.
Other Section 202 goals include 48 units of scattered site housing
assistance for the handicapped. Funding has been set aside for the
developers (Systems Unlimited, Inc.) who are currently preparing a final
proposal and selecting sites for housing.
54
Id lfm)FILI4F.D BY
' JORM MICR6LA9
MiO, Oi IL1•iLb BY JORM MICROLAB
CLUAR RAFWS A110 ULJ
B. Rehabilitation of Rental Units
Goals for FY 177 showed 26 rental units scheduled to be rehabilitated
during this program year. There have been several applications for
_.. assistance, however, the City Council has not given authorization for the
program to commence. Staff has been working closely with City officials
in order to explain the program and to develop the program in a way that
will provide the most effective and efficient use of funds. No rehabilita-
tion of rental units is expected to be completed this year.
C. Existing Rental Units
According to the HUD specified schedule for conversion of units from
Section 23, there were 72 remaining units of Section 23 housing in
Iowa City to be transferred to the Section 8 rental assistance program
during this program year. With six months remaining in the year, there
are only 26 contracts which have not yet been converted to the Section 8
program. In addition, the goals for families (22 units to be converted)
have been exceeded by 13 units and as stated in the footnotes, this
program has assisted more households than those currently occupying the
units. Large family goals have not been met because no units are avail-
able within the fair market rent levels delineated by HUD. A total of
39 units out of 72 are occupied this year.
D. Rehabilitation Assistance to Homeowners
During the last part of FY 176 and the first part of FY 177, the CDBG
Housing Rehabilitation program was confined to two pilot project areas
within the neighborhood improvement planning area. This procedure was
necessary during initial stages of program implementation in order to pro-
vide a firm foundation for the program, and was continued for a time due
to Council direction. By February 1978 the program will be operating
at a full staffing level throughout the area and will be able to complete
FY 177 goals for rehabilitation assistance to homeowners. Presently 17
units are completed or under construction and an additional 9 units are
scheduled for construction work.
E. New Construction Assistance to Homeowners
The costs of construction and local market conditions have precluded the
feasibility of building 23S housing in Iowa City. In the past the Housing
Coordinator made continual attempts to promote 235 housing through meeting
with the Iowa City Homebuilders Association and individual developers,
however, it was not economically feasible to implement the program locally,
thus no goals were listed here. With the recent change in construction cost
levels, staff and public officials expect to make progress in promoting 235
housing projects this year. In April or May the Iowa City Housing
Commissioners will be hosting a workshop for developers in order to explain
the changes in 235 regulations and hopefully to develop prospects for
construction.
55
ti -
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1 JORM MICR6LAB
"9,1p qtr . 'rt p. 40I'll"
MILi(UFILMLu BY JORM MICROLAB
CLDAR RAPIDS ANU )LI,
2. Steps Taken to Improve Ability to Meet HAP Goals
In a continual effort to meet HAP goals, local staff and citizens have
supported the organization of a state housing agency and have maintained
close communications with the State Housing Finance Authority. The solution
to local housing problems has taken a multi -faceted approach in order to
address housing problems from every possible avenue in public and private
sectors.
During this program year, the staff has directed much effort toward gathering
accurate statistics to describe the housing problem and housing needs in Iowa
City. A new exterior building condition survey was completed in September _
1977 and an elderly housing marketing survey is now underway. In addition,
housing code enforcement personnel have coordinated their information
gathering to provide additional data on households for the Housing Assistance
Plan and a Site Analysis is planned for use in locating appropriate sites
for multi -family housing.
With staff support, the Housing Commission will be taking an active role in
the next six months in improving the City's ability to meet HAP goals.
Projects have been planned which will help to increase the knowledge and
understanding of current federally assisted programs, as well as increase the _
coordination among various planning agencies and providers of housing.
3. Problems Encountered
A. New Rental Units
Iowa City has been fortunate in receiving 229 new housing allocations during
this program year. All of the three new developers are currently involved
in planning stages and there have been few significant problems. Systems
Unlimited, Inc., developer for 48 units of scattered site housing for the
handicapped is having some problems locating available sites for develop-
ment in areas where they would like to build, however, they are working
closely with the Iowa City staff to remedy this situation.
B. Rehabilitation of Rental Units
Activities in this area of assistance have been limited by City Council
priority considerations. Currently, Block Grant monies are being directed
to owner -occupied housing and it seems unlikely that the Council will
change their priorities before the end of this program year. Additional
programs for rehabilitation of rental housing in Iowa City are difficult
to promote. Section 8 rehabilitation projects offer no incentives to local
developers due to local market conditions, i.e., higher profits can be
made from demolishing old structures and building new apartments rather than
rehabilitating older structures. Nevertheless, efforts are still being
made to initiate rehabilitation of rental units in Iowa City.
C. Existing Rental Units
There have been some problems in converting existing rental units to the
Section 8 housing assistance program from the Section 23 program. Currently,
there are 26 units in Section 23 which will be converted during this fiscal
year. The Section 23 Leased Housing program was very successful in Iowa
City and has experienced some difficulties in converting to Section 8
56
I41CROMMCD BY
' JoRM MICR4LAB
Cr php V, e,•I �•. . 'u5 bt0.9f •.
m,IL,ROFILMEO BY JORM MICROLAH
CEDAR RAPIDS AND uL�
because of the low HUD fair market rent requirement. The primary
difficulty has been to find 4 or 5 bedroom units with rents that are low
enough to allow participation in the program.
Continual negotiations with landlords have had some success in lowering
local rents, however, pressures from excess demand for student housing
have provided counter-productive effects. As per HUD request, the
-' conversion to the Section 8 program is being carried out in stages
according to the feasibility of supporting all contracts under the
Section 8 program.
D. Rehabilitation Assistance to Homeowners
The problems encountered to date primarily involve construction scheduling
and the availability of contractors during the summer months. This is a
problem throughout Iowa City in the summer, even in cases of multi-million
dollar jobs. The delays experienced due to lack of available contractors
during the summer has not effected our overall ability to meet goals by
the end of this program year.
E. New Construction Assistance to Homeowners
As mentioned previously, new construction assistance to homeowners has
not been possible in Iowa City due to market conditions. Developers cannot be
enticed to participate in 235 construction programs because local construction
costs are high and the HUD maximum selling price level is low in comparison.
Since 235 regulations have been changed, plans are being made to promote
the program toward the end of this year for possible construction during the
FY 178 program year.
57
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3 YE/R PLRPOPY.J.YCP REMPT .xu ••..... w.
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yA MICBOPILM[D BY
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r-11LR0iiLMLD BY JORM 141CROLAB
CEDAR RAPIDS AND ULS ;iuiliL_
TABLE III -A FOOTNOTES
3 YEAR YERFORMANCL' REPORT
U 4"
'Three year goals for this performance report were taken from the HAI' of Iowa City's
2nd year application. For the first year (:[)If(; application, cities were not required
to formulate 3 -year goals, therefore, the first set of three-year goals that Iowa
City proposed appeared in the FY 176 application. Since these goals were formulated,
there has been considerable review and adjustment based on experience and increased
availability of accurate data.
bThis figure includes 64 units of elderly housing that has been occupied for almost
one year, plus 81 units of elderly housing for which a preliminary proposal has been
approved.
°This figure includes a proposal for 48 units of scattered site housing for the
handicapped and 100 units of elderly housing. Preliminary proposals have been
approved for both projects.
dThe Iowa City Council has not yet approved a program for rehabilitation of rental
units during the first two years of this three year goal.
°The 312 loan program has been considered by the staff as an alternate means of
financing rehabilitation of rental units.
fThe difference between occupied and committed contracts for elderly housing have
resulted from the availability of new rental units for the elderly. Many elderly
i households in the existing unit rental program moved to the new housing which is
more appropriate to their particular needs, thus releasing contracts which were
then diverted to small family households.
gThe Section 23 program is undergoing conversion to Section 8 per the IIUD specified
schedule, therefore, the units remaining to be converted as of March 13, 1978, were
enumerated under Section 23.
hThe 312 loan program has been approved recently as an alternate means of financing
rehabilitation to homeowners. Construction on these will begin soon and an average
of 6 applications per month will be processed during the remainder of this fiscal
year.
lMortgage limitations in the 235 housing program have prevented the feasible operation
of this program in Iowa City.
lAs mentioned in footnote "f", several rental contracts were diverted from elderly
to family housing when the new units for elderly housing became available. Thus,
assistance for families far exceeds the expected goals for family housing.
kThe goal for assisting large families through the existing unit rental program has
not been fulfilled only because of the shortage of appropriately sized units available
within the IIUD specified fair market rent schedule.
60
i
1416ROMMEB BY
JORM MICR�)LAB
I•IiLRUI iLMLU BY JORM 141CROLAB
CLDAR RAPIDS A110 ikS
NARRATIVE REPORT*
3 YEAR PERFORMANCE REPORT
*(See Current Year Performance Report for detailed information on current year
activities)
Per HUD instructions, the three year goals used in this performance report are taken
from Iowa City's FY 176 corrected Housing Assistance Plan included in the second
_. CDBG application. At that time, HUD requested Iowa City to raise their 3 year goals.
Before amendments were made to the FY 176 HAP, the three year goal totaled to 675
units of assistance. In two years, Iowa City has met 92.4% of this goal. The HAP
needs statement would have required a goal of only 605 units in order to fulfill
the 20% minimum requirements, however, the corrected FY 176 goals were raised to a
proposed 1560 units of assistance. In two years, Iowa City has met 40% of the
amended three year goals.
In subsequent years, there has been substantial review and adjustment of Iowa City's
HAP goals and needs due to experience gained in implementing the programs and due to
an increase in accurate information for planning. The ability to meet goals
depends, to a great extent, upon the funding available from the federal government
M for each category of assistance, and levels of funding may change from year to year.
The following narrative will outline efforts made by the Iowa City Council, Housing
Commissioners and staff in providing housing assistance.
1. Steps Taken to Meet HAP Goals
A. New Rental Units
In July of 1977, a project for 64 units of elderly housing was completed
and occupied. Since that time, HUD has approved a proposal for an
+ additional 81 units of elderly housing to be undertaken in conjunction with
the City Urban Renewal project. The developers expect to have their
financing plan approved by the end of FY 177.
During FY 177, HUD approved applications for 148 units of Section 202 housing
planned for construction in Iowa City. 48 units of scattered site housing
for the handicapped will be developed by Systems Unlimited, Inc., of Iowa
City. The additional 100 units were allocated to the First Christian Church
of Iowa City for development of an elderly housing complex. Final proposals
for both projects are expected to be approved by the end of this fiscal year.
Until recently, there have been no funds available for new construction of
rental units for families and large families. A proposal for 50 units of
family housing was submitted to HUD during FY 177 and was rejected due to
site location. Staff has begun an updated locational analyses for assisted
housing and has been assisting the developer to find other sites for family
rental housing. In addition, staff is encouraging other developers to
undertake projects for assisted family rental housing and is working with the
Iowa State Housing Finance Authority to expand funding for family housing
projects.
61
y{ MICR1MMED BY
i
JORM MICR46LAB
rrp,lp u.�r�n� . '.101'1rC
btiUtUfILMLU BY JORM MICROLAB LLUAR RAPIDS AND uL ;1� J
-2-
8. Rehabilitation of Rental Units
priorities for the rehabilitation program have been directed by the City
Council toward owner -occupied housing, however rehabilitation will
occasionally include duplex rental housing. The CDBG code enforcement program
works in conjunction with the Rehabilitation program and is directed
11almost
exclusively to rental housing. Improvements which are enforced by
roved the quality of housing for tenants.
program have substantially imp
Staff is investigating use of Section 8 substantial rehabilitation assistance
for landlords who may encounter financial burdens in making necessary
improvements.
C. Existing Rental Units
In January of 1976, Iowa City received approval for 100 additional rental
subsidy contracts. These contracts have been
oflconverting led. In dsection 23e
Section 8 program has been expanded by
allocations to the Section 8 program under the ]HUD specified schedule. Only
difficulty of renting units
18 contracts remain to be converted despite the d
under the HUD fair market rent schedule. Currently, there are 309 contracts
for rental subsidies.
D. Rehabilitation Assistance to Homeowners
fed in
ovember
The CDBG
forhabilitation rehabilitationogram was constructionfwas notNreleasedluntilhFebruary
funding program performance placed
1977, During the first yof implementation,
in other areas of the
far above normal first year" e program Inas been confined to two pilot
country. Until recently, the program
project areas within the CDBG neighborhood improvement arca in order to
provide a firmfoundfor
hasthe
beenprogram
operatinginitial
throughoutstages.
the neighborhood
February 1978, the
program
improvement area which has substantially incr-ased the work load handle
by program staff.
E. New Construction Assistance to Homeowners
rs
other
City Division
repeatedhatltemptsgtoointerestelocalddevelopersinterested
in tile
235 housing program. During this two year period, only one developer has
shown interest in the program, however, he plans to build outside the Iowa
al ave pre
City limits. The costs of construction and locin market
IowaCitynpriorn�
to November
eluded the feasibility of building 235 housing
of 1977. Hopefully, the change in federal regulations and HUD mortgage
limits will provide incentive for 235 development within the next yr.
2. Steps Taken to improve Ability to Meet HAP Goals
In a continual effort to meet HAP goals, local
staff andmaicitizens
tained have
osecommunited
the establishment of a state housing agency
tions with the State (lousing Finance Authority. The solution tolocal
problems
has taken a multi -faceted approach in order to address housing problems
from
every possible avenue in public and private sectors.
In July 1977, City offices were reorganized to create the Department of (lousing
62
MICROFILMED By
l
JORM MICR6LA6
MiILMA IL LO BY JORM 141CROLAB
-3-
CEDAk RAPIDS AHL) Du 1u:aL_,-Jr.,'.
and Inspection Services. As a result, there has been an increase in coordination
and communication on housing matters.
py 77, it has been possible to undaccurateadditional
stat..ticsttoidescribeuhousing
During athering In Septem ber 1977, an exterior building
effort has been dirToblemsoinrIowa City. hborhood improvement area.
needs and housing P will be completed in March 1978, and an
" survey was completed throughout the CDBG neig in in April 1978.
housing marketability study will beg being
elderly sis for low income sing roblems are currently
updated locational analysisifo to local housing p
Innovative projects resp
ve
researched, will be taking an active role in
Commissionoals. Projects have been planned
Support, the Housing assisted
With staff supp ,s ability to meet HAP g of current federally
improving the City a and understanding lanning agencies and
which will increase the knowledge
programs, as well as increase the coordination among p
providers of housing.
Encountered
3,
Problems ms
A. New Rental Units significant problems encountered
over the last three years, there have been two sign ro riate sites
goals for new rental units: (1) the low number of federal allocations
meeting g units; (2) the lack of app P by the
efully, this second problem will be remlanddfor develop-
available for
nsHropction of family o ening
for development.
completion of a new waste water treatment facility, P
ment in southeast Iowa City.
B. Rehabilitation of Rental Units Cit Council priority con-
CDBG funding is being directed to owner -occupied a
Activities in this area have been limited by y
siderations. Currently,
housing. Additional programs for rehabilitation ti rental housing i.e.,
City are difficult to promote. etstdue to localnmarket conditions .. tion offers
few incentives, to local develop older structures and building
higher profits can be made from demolishingolder
structures. Staff will attempt
new apartments rather than rehabilitating
to encourage rehabilitation of rental structures but not to the extent that
this encouragement results in disinvestment.
C. Existing Rental Units has been in finding
The primary difficulty with the existing rental program
e families witTorT�mshathat
providedbelow
assistancefair
4 or 5 bedroom units for large this program otiatiDns
Years, Continual neg however,
market rent
schedule.oalsvfor three y rents in someds cases,
far above projected g have provided counter-
indiviof
dualfromdlor excesshdemand foras had estudentlhousing ow rstruc low rental
productive effects. Unlessfederal
allocations
can be lofor
n tocpnstWe low re
family housing are raised,
rates.
63
IIICROFILI4ED 6Y
JoRM MICR6LAB
�•r �,ti` G'Orl�'. 'err NOI tlF'�
MILROfILMED BY JORM MICROLAB
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D. Rehabilitation Assistance to homeowners
CEDAR RAPIDS ANU uES riU ifiu, iuw.,
The problems encountered to date primarily involve delays in release of 312
funding by the federal government and subsequent delays in construction due
to the lack of available contractors during summer months. The rehabilita-
tion program staff has found several contractors with a committment to the
principles of the rehabilitation program, thus, summer delays are not expected
in the future.
E. New Construction Assistance to Homeowners
As mentioned previously, new construction assistance to homeowners has not
been possible in Iowa City due to market conditions. Since 235 regulations
were changed, plans have been made to promote construction of 235 housing
during the remainder of this program year. The Housing Commission will be
hosting a developers workshop to explain changes in the 235 program. One
drawback remains. Based on previous experience with 235 clients, local
lending institutions appear reluctant to "handle all of that federal paper
work."
All housing Assistance
During the first two years of the three-year period, emphasis was placed upon meeting
the housing needs of the elderly and handicapped group. That portion of the Iowa
City population which represents the "worst" need is comprised of the elderly and
handicapped, therefore, Iowa City set priorities to address the most pressing needs
first. In addition, funding for elderly and handicapped housing was available
whereas funding levels for family and large family housing are still relatively low
in relationship to needs. Hopefully, the next few years will show an increase in
federal assistance available for family housing, especially through programs for
new construction of rental housing.
64
-¢!= 141CROFILI4CD BY
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rrIMI' PIN ' ?r MOPIFS
MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND ULS MUIIIL;, 10e.A
• U.S. DEPARTMENT OF MOUSING
III -B LOCATION OF UNITS WITH FI
CENSUSTRACT TOTAL
(•1 (D!
2 4
E D 12
2 5
E D 5
2 6
E D 22
2 7
E D 4
2 8
E D 11
2 9
E D 3
3 0
E D 2
3 3
E D 1
3 5
E D 20
3 6
E D 2
3 7
E D 5
3 8
E D 2
3 9
E D 5
4 I 1
E D 1
4 2'
15
4 3
E D 15
4 4
E D 11
4 5
E D 7
4 6
E D 4
4 7
E D 8
4 8
E D 1
5 0
E D 65
5 1
E D 2
5 2
E D 10
5 3
ED 16
5 4
E D 7
5 5
E D 8
5 6
E D 6
5L7E
9
5
18
5
3
6
35
6
3
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8
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LOCATION OF UNITS WITH FINANCIAL COMMITTMENT
APPROXIMATE SCALE IOWA CITY
11km. Oo ENUMERATION DISTRICT
TE EXISTING RENTAL UNITS
0 .62 ml. N R REHABILITATED UNITS
1970 N NEW RENTAL UNITS
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` IdICROFI LI.ICS BY
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MIAP 11MI1° fICS'10PIF.S
H jT4075(1.761 _.
U.S.
DEPARTMENT OF MOUSING AND URBAN DEVELOPMENT
IV. ENVIRONMENTAL REVIEW PROCESS
I
GRANTEE NAME
DAT'_
PERSON WHO
CAN BEST ANSWER ZUES TICNS •!
(ABOUT
THIS FORM
City of Iowa City
December 31, 1977
!Julie
Vann, CDBG Prog.
Coordin.
WHEN EIS REQUIRED
'
I
CONDITIONED'
STATUS
OF
I
GATE OF
PROJECT AND
OATS ENVIRON-
ENVIRON- I
DATE DATE
NO ENVIRONMENTAL I
HISTORIC
CERTIFICATION
ACTIVITY
MENTAL REVIEW
MENTAL
I
DRAFT EIS FINAL EIS
REVIEW NECESSARY
PRESE R'/A•
TO HUD PER
HUD FVNO
DESCRIPTION
STARTED
REVIEW
!
TO CEO TO CEO
PER 24 CFR 58.191ct
TION
24 CFR 58.90
RELEASE DATE1.
(11
(21
(3)
(4) 131
(61
(Tl
(8) i
191
2. Rehabilita-
�
I
I
tion Grants
and Loans
1st year
May, 1975
No
EIS
NA
No
12/23/75
1/16/76
2nd year
October 1976
No
EIS
No**
11/19/76
12/9/76
3rd year
January 1978
No
EIS
NA
No
4/ /78
4/ /78
expected
expected
3. Housing
Code
Enforcement
1st year
May, 1975
No
EIS
NA
No
12/23/75 11/16/76
2nd year
January 1977
No
EIS
No
2/24/77 13/
/77
3rd year
January 1978
No
EIS
NA
I No
4/ /78
4/ /78
expected i
expected
4. Removal of
i
Architect-
I
ural
Barriers
1st year
May, 1975
No
EIS
NA
No
12/23/75 11/16/76
2nd year
October 1976
I
No
EIS
I
i
I
NA
'
I
No
12/22/76 I
!
S Y�
` IdICROFI LI.ICS BY
DORM MICR+LAB
MIAP 11MI1° fICS'10PIF.S
H jT4075(1.761 _.
IQICROFILMED BY JORL1 MICROLAB CEDAR RAPIDS AND UES MGiiIL:;, ILIAA
iU.S. DEPARTVE%T OF HOUSING A%O UREA%DEVELOPMENT
i IV. ENVIRONMENTAL REVIEW PROCESS
(GRANTEE
NAVE
DATE
PERSCN % 0
CA% BEST ANSHE� vE5n UN5 •I
I
_
ABOUT Tn15
FORM
City of Iowa City
December 31,
1977
Julie Vann, CDBG Prog.
Coordin.
'
WHEN EIS REQUIRED
CONDITIONED
PROJECT AND
DATE ENVIRON-
(STATUS OF
i ENVIRON•
DATE I
DATE
FINAL E'S I
NO ENVIRONMENTAL
HISTORIC
PRESERVA•
DATE OF
CERTIF:CAT:ON
I TO HUD PER
I
,
HM •�
D FUND
ACTIVITY
MENTAL REVIEW
MENTAL !
DRAFT EIS i
TOCEO
TO CEO
REVIEW NECESSARY
58.19(c1
:ON
2A CFR 58.30
RE --c ASE 7ATEI
DESCRIPTION
STARTED
REVIEW
PER 2A CFR
r2;
M)
191 I
IN
r2!
Ill I
(4
ISI
rs.
S. Skills
Unlimited
i
Workshop
I
I
1st year
May, 1975
!No EIS I
i
NA
No
12/23/75
1/16/76 I
(project
dropped)
6. Ralston I
! Creek
i
!
a. Phase I
September
iNo EIS
NA
No
11/10/76
11/24/76
Phase II I
October
No EIS
NA
! No
12/27/76
1/17/77
b. S. Branch• i
January 1978
!Review in'
!
5/ /78
5/ /78
progress;
expected
expected I
7. Park and !
Recreation
Activities
May, 1975
;No EIS
NA
No
12/23/75
1/16/76
j I a. City Park
August 1976
No EIS
i
NA
I No
*
'
(update)
!
!
b. Neighbor-
hood
!
!
Parks
! Phase I
i
October 1976
No EIS
NA
No
I
I
I
I
T; _7�OFILRED BY
JORM MICR¢LAB
CFbAI' PIS I10!!'FS
i
GRANTEENAVE
City of Iowa City
mICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MWhL;, lUvi;,
-ym aae•:•e:
U 5. DE-A9-VEN-Cc ••O.S'\v AVD '' -99A\ DEYc_CoVc\•
W. EVV:9CN%'EK7AL REVIEW PROCESS
DA -E PERSON *nO CAN 9ES-ANSNER �-ES- ONE
A90C• T -IS 909V
December 31, 1977 Julie Vann, CDBG Prog. Coordin.
�
b. continue
WHEN E'S 9LOU'9E7
_
Mercer
j CONO'TIONEO
STATUS Oc
Park October 1976
No
EIS
DA•E O°
` I
i PROTECT AND
' DATE ENVIRON.
ENV-RON.
DATE DA -E
NO ENVIROVVENTAL
".STORIC
CERT'c:CAT!ON
EIS
I ACT! VITV
I \'ENTAL REVIEW
VE\ -A'_
OPAET EIS -'NAL EIS
9EVt=N NECESSAQv
•9ESE9'/A•
TO RUO PER
QLD -*--%D
DESCR'•TION
STARTED
REVIEW
TO CEO TO CEO
ec9_q C-4
34CF958?0
RELEASE OA -S
12.
Riverfront
Corridor
Y%
RICRDf ILRED BY -�
DORM MICR+LAE9
CPAP onr;ns • 11MOINES
No
No 3/12/77 3/ /77
No 4/12/77 4/27/77
(expected) (expected)
No 12/2/75 2/18/76
No 10/4/77 10/19/77
I
I
No 10/4/77 10/19/77
I '
i I �
i
i
b. continue
Mercer
Park October 1976
No
EIS
NA
` I
Phase II:
Update January 1977 INo
EIS
NA
' v
e
Phase III'
I
Update February 1977
No
EIS
NA
i
i
i
12.
Riverfront
Corridor
Acquisition; May, 1975
No
EIS
NA
(project
dropped)
14.
Senior Ctr. July 1977
No
EIS
NA
15.
Retarded
I
i
Citizen Ctrl July 1977
No
EIS
NA
16.
Bus Acquisition -- project
dropped
i
17.
Rape Prevention -- pending
*A now date of Certification
of Release of Funds was not required by HUD.
Y%
RICRDf ILRED BY -�
DORM MICR+LAE9
CPAP onr;ns • 11MOINES
No
No 3/12/77 3/ /77
No 4/12/77 4/27/77
(expected) (expected)
No 12/2/75 2/18/76
No 10/4/77 10/19/77
I
I
No 10/4/77 10/19/77
I '
i I �
i
i
MIutOFILMED BY DORM MICROLAB
CEUAk RAPIUS ANU UES 19Uifi _„ :U+dr
1 Apm......
UMµ Ni, 1,1 111 SM
V-A. Equal Opportunity in CDBG Programs or Activities
24 CFR 570.900(c)(1)
1. Indicate the person who can best answer questions regarding
this section.
NAME Candy Morgan 319/354-1800, ext. 303
Director of Human Relations
ADDRESS Civic Center; 410 E. Washington Street; Iowa City, Iowa— 52240
(Room fl)
2. For each program area (e.g., parks, public works, ureter and sewer) in
which there are activities funded by CD Block Grants, summarize, on a
separate sheet of paper:
(a) the steps that have been taken to identify low- and moderate -income
minority needs as they may be greater than those of the low- and
moderate -income population in general, and
(b) the actions that have been taken to correct conditions which may
have limited minority participation or benefits in the past.
For example, if CDBG funds are used for the develnpment of neiohtorhood
parks and playgrounds, the recipient shall summarize the steps that
have been taken to identify the extent to which minority households
have access to parks/playgrounds compared to non -minority househnlas
(comparing persons per acre, extent and condition of facilities,
etc.) and if disparities are found, a summary of the efforts underway
to correct these conditions and assure equal opportunity for minorities
to enjoy the benefits of that program area.
3. On a separate sheet of paper, list and very briefly summarize each study
funded under Section 570.200 (a)(12). For each study: (1) describe how the
activities under consideration relate to the provision of equal opportunities
in the delivery of facilities and services for minorities and women, (2)
describe any actions recommended to correct effects of conditions which may
have resulted in limited opportunities for P..:inorities or women in the subiect
area and, (3) describe actions needed to assure equal opportunity in the
future.
IIun 4091 1 :I.
71
MICROFILNEO BY
JORM MICR�LAB
rrnnr Pv•q, . Fr slnnnrs
MICROFILMED BY JORM MICROLAB
CEDAR RAPIDS AND UES 14UiliLS, uL.
V-A Equal Opportunity in CDBG programs or Activities
2. Special Activities to Serve Minority Residents:
According to the U.S. Census of Population: 1970, the percentage of minority
residents in Iowa City is 2.2s of the total population, and they reside through-
out the community. Because there are no areas of minority concentration and
because the proportion of minorities is very low, no special steps have been
taken to specifically identify minority needs. However, all City services,
including activities funded by the Community Development Block Grant, serve
the community without limitations to minority participants.
3. Studies Undertaken and Relationship to Women and Minorities:
Comprehensive Community Development and Management (CD activity 81) includes a
study of Human Resources and Human Needs in Iowa City. Many of the resource
agencies identified will be meeting the needs of women and minorities. This
information will be used to plan future activities.
The Ralston Creek Watershed Study prescribes solutions for controlling flooding.
Low income women and minority individuals living along the creek will be able
to maintain more decent, safe, and sanitary housing after improvements are
completed.
The Citizens Housing Service has been reviewing issues of redlining and
steering as they relate to women and minorities. No report has been released.
72
MICROFILMED BY i
JORM MICR6LAB
CPAP PAPP' 7(S 'ADIII(S
MILIW0 ILMEO BY DORM MICROLAB
V -B. Fair Housing (24 CFR 570.900(c)(2))
CEDAR RAPIDS AND ULS ;-!Ut:NLJ, Cud,.
form Appro.ed
OMB No. 63 -RI 574
1. By executing the Certificate of Assurance for Title Vlll of the
Civil Rights Act of 1968, the recipient has agreed to administer
its programs relating to housing and urban development in a man-
ner to affirmatively further fair housing. (Activities under
this category need not be limited to those funded under CD Block
Grants.) Listed below are areas of particular concern in which
specific actions can be taken to provide for greater housing
opportunities throughout the locality for minorities and women.
For the areas of concern listed below:
a. Check those in which studies or actions have been undertaken
_ during the program year.
b. On a separate sheet of paper, summarize the specific study
or activity and briefly describe the results and recommenda-
tions of the study or the effects of the action.
! As an example, a locality might examine the pattern of multi -family
zoning to determine its effect on minorities. The recipient would
check "zoning", and note on the separate sheet that a study was
i - undertaken to determine the effects of current multi -family zoning
on minorities. The results of the study could be summarized ,for
example, "the pattern of zoning tends to further the concentration
of minorities in the locality because the hulk of the multi-
family zoning is in, or adjacent to, minority communities, rather
than located throughout the locality." If the study recommends
actions, such as dispersing multi -family housing, these recommenda-
tions must be summarized.
Zoning
Building Codes
X Housing Codes
X Land Use Planning, Policy and Implementation
Development Program Planning. Policy (including Site
Selection Policies), and Implementation
Public Facilities
_ Housing
X Other (Specify Housing Audit )
2. Complete Form V -C, "Action to Prevent Discrimination in the Sale,
Rental and Financing of Housing ," (HUD -4072).
M [M. 40p, 711.It,
73
-i OPILMEO BY
JORM MICROLAS
ff)AP PAP11' '1fS N0I.'11�
Mi6WFILMED BY JORM 141CROLAB
V -B Fair (lousing
CEDAR RAPIDS AND ULS 'iu ihL
U'dt.
The general procedure established for monitoring program impact on minorities and
women follows:
Programs federally funded are reviewed by Maude White, Director of
Affirmative Action for the Iowa Civil Rights Commission as part of
the State of Iowa Office of Planning and Programming A-95 review.
Housing Code
The Minimum Housing Standards for Iowa City have been reviewed and a revision
has been drafted. The Environmental Review Record for the Housing Code
Enforcement program considers the program impact on low and moderate income
residents including minorities and women.
Land Use Planning, Policy and Implementation
The Comprehensive Plan work program is strategy -oriented to low -moderate
income and minority groups; especially to determine their location and
their impact on the community structure. Results and recommendations have
not been completed.
Housing Audit
A housing audit testing for discriminating practices in rental and real
estate on the basis of race, disability, elderly, religion and national
origin is being planned. Target dates for the study are August and
September. The actual study is being conducted by a Task Force Against
Discrimination, a community group, with the Civic Rights Specialist as
liaison with the Iowa City Human Relations Specialist. Data from the 1974
special census was used to plot by enumeration districts black houscholding
on a City map. As a result, two target areas have been identified which
will receive extensive testing as well as a statistical sample.
74
Y-ROFILnED BY
JORM MICR¢LAB
N -PAP. PAP!71 7E5 ^f0f'IES
MICROFILMED BY JORM MICROLAB
• CEDAR RAPIDS AND DES MUINL�, !U>L1
Form Approved
nun Nn. 63.1)1524
U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
Y—C ACTION TO PREVENT DISCRIMINATION IN THE SALE, RENTAL, AND FINANCING OF HOUSING
DATE
PERSON WHO CAN BEST ANSWER QUESTIONS
GRANTEE NAME
ABOUT THIS FORM
City of Iowa City
March 1, 1977
Candy Morgan, Dir. of Human Relations
CODE NUMBER OF SPECIFIC ACTIONS TO PREVENT
STAFF PERSON REPONSIBLE
DOLLAR VALUE
OF STAFF TIME
DISCRIMINATION UNDERTAKEN DURING PROGRAM YEAR
AND/OR CONTRACTOR
AN PC HTP
'A I HM N
NJ
(U
n)
(3)
A. Revision Of local Human Rights Ordinance
Candy Morgan
Human Rights
Ordinance with
additional cover-
age in housing
of sex, age, dis-
ability, marital
status, homo-
sexuality was
adopted May 1977
and is now in
effect.
B. Brochure was developed to explain new
Candy Morgan
copies
distributed
ordinance to women, minorities and the
general public (copy attached page )
C. Investigation and enforcement of local
Candy Morgan
During calendar
1977, 3
Civil Rights Ordinance by staff Civil
year
housing com-
Rights Specialist
plaints were were
filed with ICHRC
and investigated
by the Civil
Rights Specialist
Two alleged dis-
ability and
determinations
included probable
cause. One alleg-
ed race and the
MUD1077 ID•761
FAUt 1 ur 4 r^v
NROFI LI4C0 BY �
DORM MICR+LA13
MAP RAPID' • ^r5 M0VII'S
ROFILMLD BY
DORM MICR+LAB
crone enrm�.. or°, I•Inlnts
Form Approved
MMR No. 63•PI524
NG
kN BEST ANSWER QUESTIONS
RM
n, Dir, of Human Relations
IE
E
RACT
ACCOMPLISHMENTS
(4)
determination
included no
probable cause.
No specific plan
but activity is
under review by
the Human
Relations
Commission.
Liaison con-
tracts with
special support
services, Pro-
tective Tenants
Association,
Tenants United
and Citizens
Housing Task
Force have been
maintained.
f MICROFILM BY
I
JORM MICR+LAB
MAP PAPI1$ NOIRCS
Form Approved
OMR No. 63•PI524
JO
1N BEST ANSWER QUESTIONS
RM
Y, Dir. of Human Relations
E
RACT
ACCOMPLISHMENTS
(4)
Target area de-
lineated for
housing rehabil-
itation includes
some minority
residents. 7
out of 10
enumeration dis-
tricts containin
more than the
average number o
minority resi-
dents are in-
cluded in area.
Housing Audit to
test for dis-
criminatory
practices in
rental and real
estate set for
summer 1978.
Nine issues
distributed.
V
00
MICROFILMED BY JORM NICROLAB • CEDAR RAPIDS AND ULS :1Uifiu , iU/in
Form Approved
OMR No. 63•PI524
U.S. OEPA RTMENT OF MOUSING AND URBAN DEVELOPMENT
V -C ACTION TO PREVENT DISCRIMINATION IN THE SALE, RENTAL, AND FINANCING OF MOUSING
GRANTEE NAME
DATE
PERSON WHO CAN BEST ANSWER QUESTIONS
ABOUT THIS FORM
City of Iowa City
March 1, 1977
Candy Morgan, Dir. of Human Relations
CODE NUMBER OF SPECIFIC ACTIONS TO PREVENT
STAFF PERSON REPONSIBLE
DOLLAR VALUE
DISCRIMINATION UNDERTAKEN DURING PROGRAM YEAR
AND/OR CONTRACTOR
OF STAFF TIME
AND/OR CONTRACT
A MP ISLAM N
(/l
(7)
01
NI
I. Attorney from Chicago spoke to citizens'
Candy Morgan
30 people
housing groups, lending institutions,
attended.
realtors, and City staff regarding
discrimination in the sale, rental, and
financing of housing.
J. Compliance Review of CDBG contracts
Legal Department
Review of
Affirmative
Action plans of
contracts. Pre-
paration of
material for
bidding.
PAGE 4 OF 11 PAGES
MICROFILM BY
I I
DORM MICR+LAB
CFOM1PPnPing nCS �10IIIFS
h11L1(UFiLMEU BY JORM MICROLAB
V -D. Entrepreneurship & Employment
CEDAk RAPIDS AND LJLS I'IuiIIL>
Vi"
Form Approrod
OMB No. 63•RI524
1. The grantee is required in the Section 3 Regulations (24 CFR 135
Subparts B and C) to utilize lower income area residents to the
greatest extent feasible as trainees and employees and to require
contractors and subcontractors to do likewise.
a. Is there a method for assuring that the contractors and sub-
contractors are meeting the requirements of Subparts B and C,
— above? x Yes No
b. Summarize nn a aPnaratP sheat, the results of contractors' and
_ subcontractors' efforts to utilize project area residents. (Results
of recipient efforts are included in VG -Form 4074.)
2. The grantee is required in the Section 3 Regulations (24 CFR 135
Subpart D) to award, to the greatest extent feasible, contracts
for work in connection with CDBG funded projects to business con -
terns located within the Section 3 covered project area or business
concerns owned in substantial part by persons residing in the
Section 3 covered area; and to require contractors and subcontrac-
tors to do likewise. Grantees, recipients, contractors and sub-
contractors are required to develop an Affirmative Action Plan (AAP)
_. for utilization of eligible Section 3 businesses.
a. Has an affirmative action plan for the utilization of Sec-
tion 3 businesses been developed? Yes x No
' b. Does the plan include a method for assuring that each Con-
tractor and Subcontractor has developed and is implementing
any AAP for the utilization of Section 3 businescses?Yes No
c. Summarize on a separate sheet. the results of contractors' and
subcontractors' progress in utilizing Section 3 businesses, i.e.,
number and dollar amount in relation G Formmou tj (Results
of grantee efforts are included in
4074
3. The grantee is encouraged in Federal Management Circular 74-7,
Attachment A,to utilize minority banks for demand and/or time
accounts. Are there any minority owned commercial banks in the
locality? No Minority savings and thrift institutions? No
If yes, have grantee accounts been opened in any of these insti-
tutions? Describe briefly.
HUD -4083 (1.76)
79
t V! MICROFIL14ED BY
' JORM MICR+LAB
rrDAP PAP!^` •'q a, '.019x5
141LRUFILMEU BY JORM MICROLAB CEDAR RAPIDS AND UO i'1UIi,Lj, uvin
V -D Entrepreneurship and Employment - Narrative
Ia. The contract document includes language about utilizing lower income area
residents to the greatest extent feasible.
lb. In the housing rehabilitation program, local contractors of construction
trades have been invited to participate in the program. Contractors with
Iowa City addresses are placed on a rotating list. Many of the contractors
do reside within the Neighborhood Improvement Program Area (NIPA), but
because Iowa City is only a medium sized community (approximately 47,000)
we are not discriminating against contractors who by chance reside within the
city limits but just outside the NIDA. —
As city policy, all construction bids are advertised by public notice in the
local newspaper. Local firms are encouraged to bid. —
2c. The construction trades contractors residing within the City have been actively
encouraged to register and participate. Local contractors will be utilized
whenever available. Because of Iowa City's size and because contractors are -
only just becoming regularly involved, procedures are not yet finalized and
an affirmative action plan for Section 3 businesses has not been submitted to
the City Council.
M
141CROF ILI4ED BY
JORM MICRbLAB
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(FIAR PAPA' • 'WS MOMI`
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31, 1977
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11
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9/17
96,713
t
Voris
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IS
sh.y Electric
1/77
34,050
3
Mores
Arch/
16
O•.sen/LInJ/Wyer
1/77
16.160
i
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17
F•nJel, Inc.
9/77
31,913
%
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Y• .�F�_ 141CROFIL141D BY
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141CIMFILFIED BY
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f4lurWHI-MED BY JORM MICROLAB
• CEDAR RAPIDS AND DLS blul ILS, Ourlk
•••�•••,,••• city of lova City -J,n. 17• 1976l
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p5ophi• 2ukrovsY
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._ -
MILROiILMEO BY JORM MICROLAB
V -O RECIPIENT EMPLOYMENT
• CEDAR RAP10b AND uLS f'IWCiL�. �J+^
Note II1 All data reported for Sections A, B, C, and D include only permanent
full-time employees to maintain consistency with last year's report.
Only the data for Section A is from the EEO -4 report but includes
administrative and legal departments' staff unlike the EEO -4 report.
The salary ranges for Section A were adjusted to reflect the salary
ranges used in EEO -4 reports. All blanks are "zeros." Comparability
of data for Sections B, C, D and P between the 1978 and 1977 reports
is affected by the cut-off date used in each report.
Note 92 The City of Iowa City maintains a competitive pay plan which is subject
to annual review and adjustment. The pay plan incorporates a cost -of -
living factor which upgrades employees' salaries. In addition, employees
may also receive merit increases upon a satisfactory performance
evaluation.
Note .03
Note 114
"R" indicates those employees who resigned. "D" indicates those
employees who were dismissed.
Does not include administrative changes between full and part-time
status, nor transfers between departments unless the change resulted
in an increased salary or upgrading of title.
Note 05 The City's regular employment practices have not had any discriminatory
impact on Section 3 residents. Because of the small size of Iowa City
and because a large portion of the City has been designated as a Section
3 unit, many of the City's employees come from this area. Documentation
of the exact number of Section 3 employees can be provided at a later
date if requested.
Note ✓I6 "CETA" refers to the CETA training program. "MY" refers to the local
training program called Mayor's Youth.
The City of Iowa City hires trainees through the CETA program. All of
the reported CETA employees are full-time on temporary status. Many of
these employees are able to qualify and are hired for full-time permanent
jobs.
The Mayor's Youth program is designed to assist low income and disadvantaged
youth between the ages 14-18 by offering employment on a part-time basis.
These youth are employed in many businesses throughout the City and County.
Only those employed by the City are reported. Only the Mayor's Youth
Coordinator is in the $7500-$9999 salary range.
86
I41CROf MED BY
JORM MICR(�LAB
rr;IAp +APIC • `To '7a I'IfS
WII,R0i ILHLu BY JORM MICROLAB CEDAR RAPIDS ANu OL5 J11'
VI. CITIZEN PARTICIPATION
Except where indicated your responses should reflect experience during the
past program year rather than the one for which you are applying.
A. As a contact point, identify the city department, organization, agency,
or individual responsible for developing and implementing the Citizen
Participation Plan and maintaining the records required by 24 CFR 570.907(b).
Name Julie Vann
Title CDBG Program Coordinator
Organization City of Iowa City
Address Civic Center -- Iowa City, Iowa 52240
B. 1. At what point in the development of the application were citizens
likely to be affected by community development and housing activities,
including low income persons: (a) provided information on the commu-
nity development and housin programs including the amount of funds
available (24 CFR 570.900(d 1)(i)); (b) afforded an opportunity to
articulate needs, express preferences about program activities, assist
in the selection of priorities and participate in the development of
the application (24 CFR 570.900(d)(2)); (c) provided information on
other important program requirements such as Davis -Bacon, environ-
ment, equal opportunity, and relocation (24 CFR 570.900(d)(1)(iv));
and (d) provided bi-lingual opportunities, when appropriate
(24 CFR 570.900(d)(2))7
The City Council of Iowa City formally appointed a 15 -member committee
of residents in January 1976 to review Community Development needs and
activities with regard to the Community Development Block Grant (CDBG)
program in Iowa City. This Committee on Community Needs (CCN), repre-
senting a broad selection of Iowa City residents, planned and organized
citizen participation for the 3rd year application and for activities
throughout the year.
a. Information was distributed including Federal Register regulations,
a staff summary of eligible activities, staff summaries of current
community development programs, copies of the City's capitol improve-
ment program, and copiesof all citizen project proposals. 'rhe CCN
was aware of funds available and not only suggested projects to the
City Council but also drafted a budget summary for their review.
b. The committee called two public meetings, the first announced by
flyers and the second by a full page newspaper ad, requesting pro-
ject proposals and program preferences. Thereafter, they developed a
budget of activities for the City Council's review. Staff prepared
long and short term goals were reviewed by CCN before the final
application was prepared. Each CCN member has a personal copy of the
,grant application and performance report.
c. During the program year CCN reviewed each project. As Davis -Bacon,
environmental review records, equal opportunity plan, and
relocation situations were considered, CCN was briefed.
d. In Iowa City minority groups account for only 2e of the population
and most of those individuals are associated with the University of
Iowa. No need for bi-lingual services has been identified.
87
i
III CROP I LI4CD 0Y
JORM MICR6LAB
MhAUFILMLD BY JDRM MICRULAB
-2-
CEUAk RAPIDS AND AS -16i'iL" :v+o.
2. Were meetings, other than formal hearings, utilized? Yes X No—
if yes, for what purposes?
During the application preparation, three neighborhood meetings and four CCN
meetings were held to determine the preliminary budget and activities. The City
Council reviewed the proposed budget at an informal work session before holding
public hearing. The Committee on Community Needs meets regularly, at least once _
a month, to discuss community development projects and program development. They
not only help select the projects, but also help plan them.
3. In what ways, if any, are the activities described in 1 and 2 above
being changed for the next program year?
No significant changes are planned.
C 1 When during the
plannin )({cess, and how often, were public hearings
held R
Four meetings were advertised for general citizen participation during the
3rd year grant application's preparation.
2. For each hearing held, indicate the purpose.
11/15/76 _ CCN held two public meetings to explain the CDBG program and to
11/18/76 gather project ideas from Iowa City citizens (1 evening and 1 afternoon)."'
12/8/76 -- CCN held a public meeting to review and prioritize are project
proposals suggested for the 3rd year application.
1/11/77 -- City council announced the projects proposed for the 3rd year
application and public discussion was entertained.
to modif
3. Describ
processeforysubsequentlyears'or actions activitiestandnthe desiredthearing
chanes resultsti
The citizen participation program is workable and contributed to community
development activities. No significant changes are planned.
88
MICROFILMED BY
JDRM MICR4�LAB
HUD•4079 (1.76)
Hit ,R(1I-ILMLO BY JORM MICROLAB
-3-
CLOAR RADIUS AND ULS >iU;:�L�, .����•
D. What provisions have been made for citizen participation in budget
and/or program revisions, changes, or amendments (24 CFR 570.900(d)(1)(v)?
Citizens are encouraged to attend all meetings in an effort to better
understand the CDBG program and to contribute ideas or proposals for
consideration and possible funding.
E. When were citizens advised of HUD's acceptance of your application for
processing and of the availability of the application to interested
parties (24 CFR 570.300(b))?
March 1, 1977, copies of the application were distributed to each CCN
member. June 15, 1977, a news release was sent to area newspapers, radio
stations, and TV stations announcing HUD's acceptance of the application
and the availability of copies for public review.
F. Cite any key issues relating to your Community Development Program,
including the Housing Assistance Plan, where you feel citizen partici-
pation was a significant element in the outcome.
Citizens of Iowa City are effectively involved with programming Community
Development Block Grant projects. Citizen participation has been a key
factor in the development of neighborhood improvement projects, such as
Ralston Creek Flood Control, housing rehabilitation, minimum housing code
enforcement, and site improvements; projects for the handicapped and
elderly; and community planning projects. Several forms of citizen
participation have been established -- (1) general CDBG programming,
(2) specific project interest group involvement, and (3) surveying general
attitudes for planning activities. An example of each of these follows.
-GENERAL CDBG PROGRAMMING -
The Committee on Community Needs (CCN) is a group of 15 Iowa City residents,
representing a cross section of citizen interests, backgrounds, and socio-
economic levels, appointed by the City Council to gather citizen comments
about ongoing and proposed community development programs and to make
recommendations to the Council about these programs. During the preparation
of the 3rd year CDBG application the CCN, aired four 15 minute radio shows to
present ongoing program summaries to the public and solicit comments. There-
after both an afternoon and an evening public meeting were held to gather
citizen comments and ideas regarding community development projects to be
included in the 3rd year CDBG application. Approximately 50 project proposals
were discussed. These ideas were then compiled and presented to the general
public in a full page newspaper ad. Citizens were asked to review the list,
select their priorities, and come to a final public meeting where CCN would
select priorities and develop budget recommendations to submit to the City
Council.
HUD•4079 (1.76)
89
-SVT^ 141CRO1 ILMID BY _
JORM MIC RmLAB
MILRDfILMLO BY JORM MICROLAB
CEDAR RANDS AND ULA F101:.L,
Tile Committee uses six basic criteria to evaluate project proposals received
at the public meetings.
ivity allowed by the CDBGside regulations?
(1) Is the project an eligible actd moderate income reside
(2) Will the project benefit low annts?
(3) Does the project complement our Community Development Plan?
(q) hoes the project serve a specific neighborhood or population group'.
(5) Can the project be successfully carried out in Iowa City (considering
administrative capability and political situation)? related to other
(G) Does this project have a high enough priority,
whenproposed projects, to be included in the limited CDBG budget?
The
ued
Cit Committee rDuringnthe1ons lastare
tworeceived,
years, thereviewed
Luncilydecisionsyforthe
CDBG
City Council. During
budgeting have reflected CCN recommendations with only minor revisions.
During the program year, CCN members monitor program activities by (1) scheduling
a summary presentation of each of the CDBG programs, at at least one of their
regular monthly meetings, and (2) volunteering to attend special project
development meetings held for residents directly affected by a CDBG project.
The CCN periodically sends recommendations to the council about
ongoing citizen
CDBG programs
and related city activities. Through this process CCN provides
involvement in CDBG program activities-
-SPECIAL PROJECT INTEREST GROUPS -
Because of the nature of Iowa City's population, citizens have always been
actively involved in community development programming. Even specthouial. formal
s
group, the Committee on Community Needs has
sibeen ellybtoanalyze special
committees are still organized formally
or acitizens interested
e to
interest projects. We have founalsoveryinterestedanand willing
p involved
CCN with a project proposal
with the project's development and implementation. Two examples of special
projects citizen involvement follow.
Ralston Creek;
In 1975 when CDBG funds became available, residents of the Ralston Creek neigh-
borhoods organized to assure that watershed management projects would be
planned and implemented before these federal funds were totally utilicall llow
residents that live in the properties adjoining the floodway are typ Y
and moderate had income
families
watched sof t
on
theCityandhe periodic flooding
Creek. They previously
problem, estimate the costs and indefinitely table any improvements because o
the project's total cost and complexity. These residents were now ready to
band together and guide problem analysis and solution identification process.
Each neighborhood along the Creek selected representatives to the Ralston
since 1971 the Iia Ston
Creek Coordinating Committee. This group has been regularly meeting
to assure program implementation. After interviewing several engineering firms,
a consultant was hired. A watershed management
ment lan wascitizLndrafteve playd. edannactive
implementation schedule is being P
role in each step of the process.
M
o.(
i
i-0ILROf ILI•IED BY
JORM MICR4�LAB
miukuiILA D BY JORM NICROLAB
LEDAR RAPIDS AND DLA >lu,,, _, .J1111
6
Neighborhood Site Improvements
In 1976, HUD reminded the city that site improvements must be planned to
complement housing rehabilitation program activities. Two relatively small
ere currently eligible for financial assistance through
pilot neighborhoods w
lluded
the housing rehabilitation progsincidibegan
ncitizennv
involvement andnts
in those neighborhoods. The process
has been quite successful.
the
y Directory.
A list of all the neighborinvitedstoeattendnts sadneighborhoodevelopedmmeeting tto
discuss
Residents were personally and any other public
their streets, alleys, lighting, parks, sidewalks,
improvement they wanted to discuss . FoWereeinvigedwtoeeach emeeting. This , so that input
8 blocks of residents (150 households)
was all compiled and responses to each aired concern were written and mailed
attended the
they
back to each resident in the neighborhood whether or not
meeting neighborhood
aheld, which
groups
meetini.Next
diiewedand prioritized
of ewere nvitedProjecproposals were
so they could then be presented to the City Council for approval.
This fall the activities selected by the neighborhood residents will be implemented.
A tree planting program will be initiated; a mini -park will be developed;
several alleys will be reconditioned, and many sidewalks will be repaired. The
citizens had an active role in determining their neighborhood improvements.
-CITIZEN PARTICIPATION IN THE DEVELOPMENT OP A CITY PLAN -
The City of Iowa City is developing a ComprehensivePlan to servevelopmeuide
of
to the City Council on future decisions regardinhumang he services planning. This
the City, energy and conservation policies,
part of the citizen participation process has been designed to ensure that almost
every resident will
willhave
bhad
e a an opfair representati n ofrthetdito vcrsemviewsPlneeds,
and that this plan
and interests of Iowa City residents.
Good communication between citizens, city government and staff at the basic
element vital to a representative nes andymeetings5to provuch mdetbackground lues
the use of the media, printed
information on the cofrancomprehensivet status of hplan. Alsoe city to lsurveysenneighborhood Xmeetings,
what is the pure comprehensive
opportunity for citizen input
slide shows and public hearings provide
during the whole planning process.
To date these four elements of the program have been carried out:
rsity
I
2
Initial meetings to which members
Commission,City
theorganizations,
board and concerned
Johnson County Regional Planningneral
citizens were invited. At these meetings mprehensive Planndividualse Coordinating
and specific concerns to members of the Comp
Committee and the City staff ab
out tile future of Iowa City.
Using information obtained at these initial meetings a sample survey was
had
many
pe a straopen-ended
ified questionsdom 5 ample to obtain as muchzens information as possible
had many open-ended q
about residents' concerns, priorities and ideas for the future of Iowa
91
v-Y�MILROMMED BY
' JORM MICR6LAB
MILROFILMLD BY JORM MICROLAB
CEDAR RAPIDS AND ULS I1U U,
JAn
City. The completed surveys were picked up by volunteers which resulted
in 88% return.
3. The results of this sample survey were used in preparing a general City
guide and questionnaire which was mailed to every household in Iowa City.
The guide contained information about the history of the city and its
current status as well as an explanation of the planning process and some
of the alternatives and choices to be made for future development. The
questionnaire had room for additional comments, a space made use of by
80% of the respondents. Questionnaires could be returned by mail (postage
prepaid) or in lieu of payment for one bus ride (25¢) or for 25¢ worth of
free parking in a city lot. The result was a return of 11% of the
questionnaires, considered excellent by the city staff.
4. Five neighborhood meetings were scheduled during the week after the guide
and questionnaire were mailed. These meetings started with a short slide
show about Iowa City but were basically intended as an opportunity for more
citizen comments with CPCC and city staff members there to listen and provide
information. Although turnout at these meetings was not large (average 25)
discussion was active.
These four elements are only a part of the citizen participation program which
is a continuing process. As the new city plan is formulated and then
implemented citizens will have numerous opportunities to express their opinions
and concerns at all stages. The plan will not be a static document and regular
evaluation and updating will also involve citizen participation.
s 9� MICROI IL14C0 BY
JORM MICR( LAS
rrDAP rAT„n': nr� rlanir�
CONCEPTUAL DESIGN
SEWAGE DETENTION FACILITY
HEHAWKM EN WERNG MMPAW, C,
Consulting E y n)
jC114m MICROt. AB
s.. _ i ROrILIIED BY
'DORM MICR+LAB
UDAR RMIp( •ors MOINES
MILkOHLf4LD BY JORM MICROLAB
0
CEDAR RAPIDS AND OLS hl ilic :U+
At the present time, the City of Iowa City has prohibited any
additional sewer connections in the tributary area served by
the Lower Muscatine Road Trunk Sewer. As a result of excessive
infiltration and inflow, the capacity of the Lower Muscatine
Trunk Sewer System is exceeded during certain rainfall events.
During dry weather or periods of light to moderate rainfall, no
capacity problems exist in the trunk line.
OBJECTIVE
In order to continue with orderly development of land parcels
in the tributary area of the Lower Muscatine Trunk Sewer, a
method of utilizing the available capacity of the sewer without
- aggravating wet weather flow conditions is necessary.
Temporary detention of sewage from new developments during
periods of substantial rainfall is offered as a viable solution.
_ Such a process would allow utilization of existing available
capacity during dry weather periods while precluding a worsening
- of downstream flow conditions during and following heavy rains.
Detention facilities are considered a short-term solution to sewer
capacity problems, and would become unnecessary with the construction
of adequate relief sewers.
EXISTING CAPACITY
The Lower Muscatine Road Trunk Sewer System serves an estimated
4700 people plus commercial and industrial accounts, with a
critical section capacity of 3.0 million gallons per day (mgd).
Approximately 0.7 mgd of the total is allocated to future uses
of Business Development Inc., leaving a net capacity of 2.3 mgd.
Theoretical wastewater flow, exclusive of peaking factors and
infiltration/inflow, is estimated at 0.67 mgd for the area.
Measurement of actual flows following an April, 1976, rainstorm
revealed a .flow of 1.8 mgd, still within the 2.55 mgd available
capacity. Statistically, the April, 1976 rainfall event approx-
imately represents the one-year return frequency storm, and
1
r--9,7- 141CROFILMCD BY
JORM MICRbLAB
CI PAR "IT), Pf C 1401.4
r410R01IL;4ED BY JORM MICROLAB
CEDAR RAPIDS AND 'UES HUi,Lj. IU+Ih
indicates that a substantial rainfall is necessary to surcharge
the Lower Muscatine Trunk Sewer. All data was taken from Iowa
City's Infiltration/Inflow Analysis.
DESIGN CONCEPTS
In order to offer the City a viable plan for consideration, the
- following basic criteria were deemed essential in the design of
temporary sewage holding facilities:
1. Sewage flows must be automatically and reliably retained
when downstream flow conditions warrant.
i
2. Sewage must not be allowed to go septic during storage.
3
_ 3. Odors, noise and other adverse aesthetic effects must
be minimized.
I `
4. Guarantees of adequate operation and maintenance must be
_ provided by the developer.
1
From the developer's standpoint, per capita wastewater contribution
must be minimized to permit economically feasible sizing of holding
Lfacilities. Currently available water -saving bath and kitchen
fixtures will allow an estimated reduction in residential flows
of 36%, as outlined in the Appendix. Such a reduction permits
an economic and resource conservation benefit to home owner,
municipality and developer.
DESIGN CRITERIA
The following specific criteria were used in the conceptual
development of holding facilities design:
1. 250 living units, consisting of townhouses and single
family dwellings, phased over a 5-6 year period.
Initial holding facility construction shall be sized to
handle 100 housing units. On the basis of experience with
this initial phase, design criteria for additional holding
facilities can be adjusted as necessary.
2
MICRUILMED BY
DORM MICR¢LAB
MAP PAPTI' • 7"
MILROH OLD BY DORM MICROLAB
CEDAR RAPIDS AND ULS AuiliL�, IVvnn
2. Daily wastewater flow of 160 gallons per household per
day, which includes an infiltration allowance of approx-
imately 100 gpd/iii. diameter/mile of pipe.
3. Exclusion of sump pump and footing tile flows from the
_ sanitary sewer.
4. Forty-eight (48) hours storage capacity.
5. Aerated holding basin.
6. Automatic operation based on electronic sensing of down-
stream flow condition.
7. Fencing and landscaping of site.
8. Alarm System to sense operating problems.
A schematic plan and control system description are presented on
the following pages. A location map is included in the Appendix.
The developer proposes that housing style, lot and block grading
and plumbing practices be integrated in such a manner as to preclude
the entrance of foundation drainage to the sanitary sewer. Where
possible, basement elevations will be kept within 4 feet of the
ground surface to eliminate drainage problems. In those houses
requiring sump pumps, permanent discharge piping to the outside shall
be installed. Restrictive covenants can be utilized to effect these
practices.
OPERATION AND MAINTENANCE ARRANGEMENTS
The developer recognizes his ultimate responsibility for operation
and maintenance of the sewage detention facilities during their
useful life. Suitable legal agreements would be necessary to
insure regular and competent operation and maintenance of the
facilities. The developer envisions that the holding facilities
would be taken out of operation at such time as additional sewer
capacity becomes available in the Lower Muscatine area.
3
1416ROE ILMEU BY
JORM MICR+LAB
rronR . nr� MOITr
l
h11LROFILMED BY JORM MICROLAB
CEDAR RAPIDS AND ULS NUI:IL:,, :urla
_ SUMMARY
Presented herein is a conceptual design for a temporary sewage
holding facility. The intended function of the holding facility
is to prevent further wet weather overloading of the Lower
Muscatine Road Trunk Sewer, thereby allowing continued develop-
ment of land parcels in the southeastern portions of Iowa City,
The following advantages are expected to accrue to the benefit
of Iowa City if sewage holding facilities are utilized:
1. Household water consumption in the proposed development
area would be well below existing usage, lessening the
City's future commitment to water supply and wastewater
treatment.
J 2. No further capacity problems in the City's collection
l system or at the wastewater treatment plant would occur
- during wet weather, since no flow would'reach the system
from the proposed development during these periods.
3. No additional collection system maintenance requirements
swould be placed on the City, aside from normal cleaning.
- 4. Orderly development could continue in the community during
the planning period for future collection and treatment
facilities.
The developers of Village Green thank the City Council, Planning
and Zoning Commission and the Engineering Staff for their considerate
review of the proposal contained herein, and trust that an acceptable
arrangement can be formulated to allow for implementation of the
holding basin concept.
L9
- IdICWILMED 6Y
}
JO RM MICR+LAB
ffIL11+ Vnt'I^`� It[S FIOI�IES
Mi CROP1LMcD BY JORM 141CROLAB
• CEDAR RAPWJ AND L)L�) ;'wi:1Ll, .'Je..
17'x 17 x 12' CONCRETE
HOLDING TANKS
7' FENCE ROCK
x x % —x %�
%
x
N O�W y
u
% V %
a TRANSFER
I PIPE Z SUBMERSIBLE
Q AERATOR
OUTLET WET WELL
" PU PS x
/ SMALL DIA.
iFOR' E MAIN INLET
OVERFLOW —+II
FROM SUBDIVISION
8 VCP
CONTROL VALVE 2 CONTROL /
CONT VALVE I I MANHOLE
- % I 4 I I I I 3
/ J\ I I x
x
x % % x /FUTuR.
% % 25'x 12'
HOLDING TANKS
m[[
^,� �nc�ineetcin� ('om��nny, ane.
E NO INEE RI NO CONSULTANTS
P%U[xl VILLAGE GREEN
1 AICROFILNEO BY
i
JORM MICR+LAB
i'.r111r1 v,11•�T, . '!'. '101 Yf
VCP
NOTE:
TOP OF HOLDING
TO PREVENT ENTR
BASIN 'I; 2
16,000 GALLON C
100 HOUSES - TW
BASIN '3,'4
24,000 GALLON C
FUTURE
SCHEMATIC A
�17'x 17 x 12' CONCRETE
HOLDING TANKS
ROCK
K
2SUBMERSIE
;V—I AERATO
VL
NLET
K
CONTROL
MANHOLE
�-
0 I K
3
I K
�J K
x x —X—,
FUTURE 17'x 25'x 12'
HOLDING TANKS
gltl�, 91tC.
U L T A N T S
N
14iUtUHLMLD BY JORM MICROLAB
• CEDAR RAPIDS AND ULS MUIIIL�, ;Un,,
NOTE:
TOP OF HOLDING TANKS TO BE HIGH ENOUGH
TO PREVENT ENTRANCE OF SURFACE DRAINAGE.
BASIN'Ir2
16,000 GALLON CAPACITY EACH
100 HOUSES - TWO DAYS
BASIN '3 ,`4
24,000 GALLON CAPACITY EACH
FUTURE
SCHEMATIC PLAN
14ICROFIL14ED By
UC1RM MICR4�LAEI
rrnnR enrin; . nr�. rininEs
1/811 = II -011
,ING Nuntx
77033
5
i
MICROFILK0 BY JORM MICROLAB
CEDAR RAPIDS AND UES MUINL,,
CONTROL SYSTM
A. DURING "DRY" WEATHER
1. Control valves #1 and #2 open
2. No flow retention - gravity to sewer
B. DURING/FOLLOWING RAINFALL
1. If storm is of significant magnitude to exceed predetermined
flow rate at selected downstream location, telemetered signal
will close control valve #1, allowing basins to fill.
2. Float switch in holding tank(s) will start aerator(s) when
water level = 21.
3. When flow subsides at downstream location, signal will
close control valve #2, open control valve #1 and start
_ one submersible pump. Pump set for specific discharge
rate.
4. Mechanical aerator(s) will be shut off ® 2' level.
— 5. If water in tank exceeds 8' level before flow subsides at
downstream location, visual and audio alarm will sound at
site. Overflow will go to control manhole for storage until
operator can correct situation.
6. Visual and audio alarm would also signal pump failure or
power failure.
C. OPERATION & MAINTENANCE
1. Bi -weekly operation of pumps and aerator recommended.
2. Daily surveillance during wet weather periods.
3. Weekly general maintenance.
r1
—~_OFIDaED BY
JORM MICR+LAE
crPAP VAV MD(S 'dOlIICS
t4iCROFILME0 BY JORM MICROLAB
• CEOAk RAP105 AND uLS MUIfiL: , iuwl
APPENDIX
- DETERMINATION OF HOUSEHOLD WATER REDUCTION
Based on actual 1976 water meter readings from 48 residences on
California and Grantwood Streets, total usage was found to average
250 gallons per household. Sewage flow in a subdivision
incorporating water saving fixtures would be as follows:
250 x (100 - 0.36) = 160 gallons per household
Restrictive covenants and/or other acceptable devices would be used
to insure installation of water saving fixtures.
Y. OPILI.ICD BY
DORM MICR+LA13
VMAR ItN°M • bF5 NODES
Shown in the following
table is a derivation of expected water
reduction in a typical
household due
to installation of water
saving bathroom and kitchen fixtures.
—
ITEM TYPICAL
EXPECTED %
GALLONS
TOTAL TO
USAGE PER
REDUCTION
AFTER FLOW
SEWER
100 GALLONS
REDUCTION
Toilet 45
40*
27
27
_
Bathing 30
50**
15
15
Kitchen 6
50**
3
3
r
Drink 5
0
5
3
Laundry 4
0
4
4
Cleaning 3
0
3
3
1
Spri0 iris
g 3
0
3
0
"
Car Was'., 1
0
1
0
Other 3
0
3
2
TOTAL 100
64
57
=
36% reduc-
43% reduction
tion
_
* Smaller water closet
** Flow reducing fixtures
Based on actual 1976 water meter readings from 48 residences on
California and Grantwood Streets, total usage was found to average
250 gallons per household. Sewage flow in a subdivision
incorporating water saving fixtures would be as follows:
250 x (100 - 0.36) = 160 gallons per household
Restrictive covenants and/or other acceptable devices would be used
to insure installation of water saving fixtures.
Y. OPILI.ICD BY
DORM MICR+LA13
VMAR ItN°M • bF5 NODES
t•11CRUFILMEU BY JORM MICROLAB • CEDAR RAPIDS AND DLS I'WiNL�, iUwn
INFILTRATION:
Infiltration in service lines and collection lines will tend to
balance the household consumptive usages. For example, in the
proposed addition to Village Green Subdivision approximately
6500 ft of 8" collection line and 6500 ft. of 411 service line
would be required to serve 100 houses. At an infiltration
-" rate of ,120 gpd/in. dia./mile of sewer, a total of 1772 gpd
would be added to the system by infiltration. The total
— consumptive usage at 100 houses would be:
160 gpd X .11 (consumptive ratio) X 100 houses = 1760 gpd.
1 u household
Thus usage of 160 gpd/household, including infiltration, is
justified.
Properly installed vitrified clay pipe with PVC collar type joints
is capable of meeting the required infiltration limit.
� MICROFILMED By
JORM MICR¢LAB
CFnAF AAPIT, . IF5 MOINES
1.110tUFILMED BY JORM MICROLAB
• CEDAR RAPIDS AND ULS MUINLJ, :Unlh
Subdivision Houses w/water saving fixtures;
and "Clearwater" excluded from
sewer system.
8" Collector Sewer
Fenced and Landscaped
Site
Control val
2 -day capacity
)kege P'ngiueeniog Compal1q, gnC.
NOINGl RING CONSULTANTS
If,
_ ROFIL14ED BY
JORM MICR¢LAB
MAR RAPD; • OF; MOIIIFS
10
H1 water signal
1 ! ,
Downstream
To sewer Sewer
system
VILLAGE GREEN
SEWAGE DETENTION FACILITY
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ADDITION -
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Purpose and Explanation of Survey
In February of 1978 the Iowa City Parks and Recreation Department
conducted its seasonal survey of leisure needs. This was the
fourth time this survey was administered to the Iowa City citizens,
though it was the first time it had been done in the winter. The survey
is to identify whether the citizenry is satisfied with the services
offered by the department and to learn of new interests and needs
the people may have in regard to recreation and leisure time
activities. This, in turn, will indicate new program areas and
services the department may consider providing.
Information was obtained in a door-to-door method on eight randomly
chosen blocks of Iowa City. The method of surveying and the survey
questions were identical to those used in the previous survey in
order to acquire some comparative information between winter and
other seasons in which the survey was done.
The eight blocks which were surveyed are:
Block
Block
Block
Block
Block
Block
Block
Block
24 --Lexington, McLean, Woolf, River;
25 --Melrose Court;
26 --Kirkwood, Summit, Walnut, Clark;
27--Grantwood, California, Delmar Circle;
28--D Street, Third, Friendship, Fourth;
29 --Glenn, Shrader, Washington;
30--Ronalds, Johnson, Brown, Dodge;
31 --Keokuk Court, Carroll, Highland.
Demographic Information
Of the 105 respondants, 70 or 66.6% were female and 35 or 33.3%
were male. No attempt has been made to tabulate leisure preferences
by sex. This male/female ratio is consistent with that of the
past surveys.
As in the previous surveys, the greatest number of responses (5915
were from the 22-39 year age grouping. This percentage (56.2%)
greater than the three previous surveys which had totals of 45%,
43.2%, and 29.5%, respectively, from this age group.
Age Group
Number
Percent
under 6
0
.0%
3.8%
6-12
4
4
3.8%
13-17
6
5.7%
18-21
22-39
59
56.2%
40-59
12
11.4%
over 60
20
19.1%
_7�14100fI L14ED BY
JORM MIC R+LAO
rr)AII . pfS 101'If`
Midi<OFILMED BY DORM 141CROLAB CEDAR RAPIDS AND uLS
IOWA CITY PARKS AND RECREATION DEPARTMENT
Leisure Needs Survey Questionnaire
February, 1978
Demographic Data
Block No.
Age Group
Under 6 years 18 - 21 years
6 - 12 years 22 - 39 years
13 - 17 years 40 - 59 years
60 and over
Sex
Male
Female
Leisure Interests
1. What do you do during your leisure time?
Rank Top 3 activities
2. Are you satisfied with the services of the Iowa City Parke and Recreation
Department?
Yee No
3. What services would you like to have the Parka and Recreation Department offer?
4. Would you care to make any comments or suggestion@ regarding the Iowa City
Parke and Recreation Department?
141CROFILMID By
JORM MICR46LAB
f1 Mfg 11AN" ?r<. '401' f`.
hli6ilUYILMED BY JORM MIC ROLAB
CEDAR RAPI05 AND UL`::lUilal, :U1W
Responses to Questions on Services
The first question asked the respondent, "Are you satisfied with
the services of the Iowa City Parks and Recreation Department?"
84 or 80% of the respondents indicated that they are satisfied.
This favorable response is consistent with the three previous
surveys of 96%, 81%, and 89%, respectively. Only four of the
respondents indicated that they were not satisfied with the services
of the department. They were of various age groups and each had
different comments to make in regard to how services may be improved.
These comments are reflected in the last part of this survey summary.
There was an unusually large number of respondents who did not
comment on whether they were satisfied with the services of the
department due to lack of familiarity with the department. Close
to 16% of the respondents indicated that they were not familiar
with the department or what it does. This should be of concern to
the department in terms of the amount of publicity done.
The second question asked the respondent to list their leisure
interest in order of preference, 1, 2, and 3. Again, as in the last
three surveys, reading, swimming, and TV proved to be the most
popular leisure time activities. Reading out -numbered swimming
more than 2 to 1 and TV almost 4 to 1 whereas all previous surveys
ranked them close together. Also, unlike the three previous surveys,
several active sports ranked very high on the list. It is felt
that this is contributable to a changing attitude in the American
lifestyle toward a more active and physically fit society. The
activities mentioned and the number of times listed, irrespective
of 1st, 2nd, or 3rd, are as follows:
Activity
Reading
Swimming
Television
Skiing
Basketball, raquetball, running, sewing,
gardening
Golf, handwork (other than sewing)
Tennis, movies, camping, arts and crafts,
bicycling, traveling
Walking, cultural arts entertainment
Going to park, bowling
Fishing, exercise, relaxing
Softball, cards, sledding, club activities,
playing musical instrument, dining out,
drive in the country, sports entertainment
MICROFILMED BY
JORM MICR+LA6
frpAp pnr!a,. . Irl MOIWr
Total All Ages
48
23
13
12
S
1416WU I -ILD BY JOR14 141CROLAB
Activity
CEUAIt RAPIDS AMU At) SiUil4u, ;Ur+„
Total All Ages
Shopping, boating, writing poetry,
woodworking, hunting, working around
house, horseback riding 2
Machine work, landscaping, church work,
work with flowers, sailing, antique hunting,
visiting with friends, rock and mineral
collecting, volleyball, play with children,
go to races, sun bathe, water ski, train dogs,
ice skating, watching officiating, bingo,
picnicking, play games, party, play football,
visit family, kayaking, dance, drink, work
on cars and motorcycles 1
The most popular leisure time activities listed by age groups are
as follows:
Age Group
Activity
Number of Responses
under 6
6-12
Reading
2
Arts and Crafts
2
13-17
Bicycling
3
Swimming
2
Television
2
18-21
Reading
3
Skiing (snow)
3
Swimming, running,
golf
2
22-39
Reading
26
Swimming
16
Skiing, basketball,
racquetball
8
Tennis
8
40-59
Reading
7
Swimming, movies,
camping
2
Golf, gardening
2
Cultural arts
entertainment
2
60+
Reading
10
Gardening
5
Traveling
5
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JORM MICR¢LAB
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r4ICRO1:ILMLD BY JORM MICROLAB
CEDAR RAPIDS AND ULS 11U1NL,, :Unl'
Comments and Suggestions for Services
The last two questions of the survey asked the respondent if they
had any comment or suggestion for services they would like the
Parks and Recreation Department to offer. It should be noted
that no previous survey recorded more than ten requests for a
single service (ten respondents requested the zoo back the summer
after the zoo closed). This survey indicated 12 respondents or
11.4% requesting that Iowa City provide more racquetball courts.
The responses to questions 3 and 4 have been listed here, with
the ones mentioned most often listed first. The age groups are
listed for consideration.
# of
Comment(s) or
Age
Responses
Suggestion(s)
Group
12
More racquetball courts
13-17;
18-21
12
Very pleased with the services
of the department
22-39;
40-59
5
More tennis courts
18-21
4
More programs for pre-school
aged children
22-39
3
Would like to see the zoo back
6-12;
22-39
3
Women's Club activities
40-59
2
More gymnastics for children
6-12
2
Find some way to purchase land
next to Happy Hollow
22-39
2
City golf course needed
22-39
2
Weight room needed
22-39
2
Swimming for pre-schoolers
22-39
2
Have more trips
22-39;
40-59
2
Bowling programs
22-39;
60+
1
I like the people who work there
18-21
1
More gym space
18-21
1
Need soccer program for kids
22-39
1
Flood ice rink at City Park
more often
22-39
1
Expand leagues
22-39
1
More parks like Hickory Hill
22-39
1
More things going on in August
22-39
MICROf ILMED BY
1 JORM MICR+LAB
MAP PMin'. • 11' 40PIE5
h110ROFILMED BY JORM 141CROLAB
# of
Responses
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
Comment(s) or
Suggestion(s)
CEDAR RAPIDS AND ULS PIUTNL�, ;U++,(
Love the new playground equipment
at City Park
Would like an intermediate -size
slide at Mercer Park
More meeting rooms
Need pre-school playgrounds
It seems Coralville has more
for a smaller community
Better equipment in dark room
More recreational sports for
kids in summer rather than
competitive sports
Keep any charges for tennis
court use as low as possible;
University rates are too high
Ski and other trips have been
great
More free time to play basketball
More for kids --other than Playday
Sauna
More drama programs for kids
More after school activities
for kids
Sled hill and warming house
Purchase certificate, rather
than T-shirts, should be awarded
to T -ball winners
Improve bikeways
Indoor ice skating
Appreciate the child care service
More areas to ice skate
More space and time for swimming
More summer and evening lap swim
Open pools earlier than 8:00 a.m.
for people who work
Expand parks
Don't like neighborhood parks --
they're like big back yards for
select people
f •Y" D BY
MICROFILME_
i +
JORM MICR+LAB
(1PAP P. -I^'1' ^f5 510 n�r<
Age
Grou
22-39
22-39
22-39
22-39
22-39
22-39
22-39
22-39
22-39
6-12
22-39
22-39
22-39
22-39
22-39
22-39
13-17
22-39
22-39
40-59
40-59
40-59
40-59
40-59
40-59
WIUdOFIU,IED BY JORM MICROLAB
CEDAR RAPIDS AW ULS MUIiIL�, lUvrr:
# of
Responses
Comment(s) or
Suggestion(s)
1
1
1
1
1
1
More neighborhood parks
Need areas to train dogs
More tables and benches in parks
for picnics
Toilets in parks are dirty all
the time
Keep University Heights people
from using Iowa City parks
Too bad about apartment complex
being built next to Hickory
Hill Park
1
1
1
More publicity for winter events
Keep pools open beyond Labor Day
playgrounds should be supervised
better
1
Kent Park is good
1 More art work sales
1 Superior to most towns
gever
ood work
heard of --keep P
the There were a total of 97 responses
sefrom
50 people;
had no comment or suggestion
Age
Grou
40-59
40-59
60+
60+
60+
60+
60+
60+
60+
60+
60+
22-39
55 of the respondents
Summar
In summary, I believe the survey has given a very good indication of
what the changing desires are of the Iowa City public in regard to
leisure time activities. Although the three leading leisure time
activities continue to be reading, swimming, and TV a variOf ety of
other active -type activities are emerging into the realm in more In relation to the Recreation Department, these changingnbecome more
should be carefully monitored and provided for as they become
and more popular. For example, as the demand for raq rovde for
and expanded.
tennisand skiing grows, the programs offered now to p
these interests should be evaluated
i
The survey has also given a good indication that a largCity e
Recreation
of Iowa City people are not familiar with the Iowa City
Department
and
fwhat
we offer
improvelthelpublicity ieve we eOf the ed to tin
Recreation
the very near
Department and inform the public of the services the Recreation
Department provides.
It should also be noted that a large majority of the people appear
giveto eusatisfied confidencetto ment
the
and its
edepartment's sgood
uld
service.
I MICROFILM BY
JORM MICR+LAB
UPPP PINT • nrs 101'1fr
s
1h11CROF1LMED BY JORM MICROLAB
CITY OF SPOKANE, WASHING -T"1
CEDAR RAPIDS AND DES 1'1U111L), 1U+d�
OFFICE OF THE CORPORATION COUNSEL
004 CITY HALL
NORTH 221 WALL STREET
SPOKANE. WASHINGTON 00201
PHONE 400-2000
March 16, 1978
Anatolij Kushnir
Assistant City Attorney
City Hall
Iowa City, Iowa 52240
Dear Mr. Kushnir:
I read with interest your article on "Municipal Liability for
Negligent Inspections" in the January, 1978 issue of the MUNIC-
IPAL ATTORNEY. Enclosed is a copy of a recent opinion of the
Supreme Court of the State of Washington in the case of Halvorson
v Dahl and the City of Seattle (Case No. 44492), which I am
sure you will find of interest since it is directly related to
the issues discussed in your article. Municipalities in this
state were protected by the doctrine of sovereign immunity until
1967 when the State Legislature abrogated the doctrine of
sovereign immunity for municipal corporations (Revised Code of
Washington 4.96.010).
JJM:MW
Enc.
very truly yours,
A
h �J Madden
ctfti Co oration Counsel
A g rp
V _1; 14100f ILMID DY
JORM MICR+LAB
uDAR RAPID'; . OfS M0RIF5
M,ICROFILMEU BY JORM MICROLAB
I
CEDAk RAPIDS AND UES IUItiL iUA',
[No. 44492_ En Aar.c_
JUDITH HALVORSON, Individually.and as Administratrix,
Appellant, v. JOHN B. DAHL, ET AL,
Respondents.
[11 Pleading -- Failure To State Claim -- Determination -- Mat-
ters Considered -- Review. An action is not subject to dis-
missal under CR 12(b)(6) for failure to state a claim if any
state of facts could be proved under the complaint .which
i
would entitle the plaintiff to relief. In determining
i
whether such facts exist, a court may consider a hypotheti-
cal situation asserted by the complaining party, not part of
the formal record, including facts alleged for the first
time on appellate review of a dismissal under the rule.
[2) Pleading -- Failure To state Claim -- Existence of Statute
-- Hypothetical Facts. The hypothetical set of circum-
stances asserted by a complaining party in opposition to a
motion to dismiss for failure to state a claim may include
the existence of a spccifjc statutory provision even though
its title or date of enactment are not provided.
[31 Municipal Corporations --•%ports -- Duty To Enforce Ordinance
-- Benefited Class. An ordinance which expresses an intent
to benefit or protect a specii1c, identifiable class imposes
a duty upon a municipality which is enforceable in tort. An
ac`.ion for failure to enforce the terms of such an ordinance
- 1 -
I; CROF'ILNEO OY
JORM MICROLAB
C.FDAP RAPIDS • 9F5 MOINrS
i
MICROFILMED BY DORM MICROLAB
• CEDAk RAPIDS AND UES HUiNL�,, iU,ii+
must show culpable neglect regarding, or indifference to, a
violation..
Nature of Action: The widow of a man who died in a hotel
fi=e brought this wrongful death action against the owners of the
ho -.=1 and a municipality alleging the latter defendant failed to
a:.°orc,� applicable building and fire codes.
Superior 'Court: The Superior Court for King County, No.
813-303, Jam -2s W. Mifflin, J., on September 29, 1976, dismissed
.}.e action against the municipality as not stating a claim for
which relief could be granted.
Sup=eme Court: Holding that a motion to dismiss permits
co:sid=ration of hypothetical facts asserted for the first time
o: appeal, and that such facts may include statutory provisions,
.e court reverses the dismissal and remands for trial.
Arnold_J__Bar=rL for appellant.
John__P_ Harr isL_
-- _Corporation —Counsel, and Philip_M__King
----------- -----
ar.= Thomas_ J. We_ze1L_As2istantsL for respondent.
c
Headnotes copyright 1978 Commission on State Law Reports.
- 2 -
Y.
�(MICFOf ILMCO BY
JORM MICR+LAB
CFPAII RAPIT, nfS MOPI[S
i
I.IICROFILMED BY JORM MICROLAB
CEDAR RAPIDS AND UES NUIlil�, !UA:
IN THE SUPREME COURT OF THE STATE OF WASHINGTON
JUDITH'HALVORSON, Individually, )
and as Administratrix of the )
Estate of Rodney Vern Halvorson, ) No. 44492
deceased, )
En Banc
Appellant, )
V. )
JOHN B. DAHL and JANE DOE DAHL, )
^is wife, and EMILIA "BILLIE" )
DAHL, and JOHN DOE DAHL, her )
^usband, and THE CITY OF SEATTLE, )
Respondents. )Filed
UTTER, J. --Appellant. challenges the dismissal of her com-
plaint against respondent City of Seattle. She is the widow of a
man who died in a fire in a Seattle hotel in May 1976. Defendants
Dahl owned the hotel. Appellant also joined respondent city as
a defendant, based on the alleged failure of city officials to
e -force the building, housing, and safety codes and the alleged
connection between that failure and the fire. After the filing
of appellant's complaint, respondent,city moved for -dismissal under
-1-
F
Id I f.ROFILIiEO BY �
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one enc ns .ors ,anU¢S
rilU2OF ILMED BY JORM 141CROLAB
CEDAR RARIUS AND ULS MuIhLS, ;u'
+n+
CR 12(b)(6), and the motion was granted. We reverse the trial
court and conclude plaintiff's complaint states a claim upon which
relief can be granted.
I. Procedural Issues
Respondent city maintains that only plaintiff -appellant's
amended complaint, and no other allegations of fact, can be con-
sidered by this court on appeal. Specifically, the city asserts
(1) appellant's presentation of additional facts on appeal is im-
proper, and (2) appellant's failure properly to plead the city
ordinances upon which appellant relies destroys her claim. Neither
assertion is well founded.
on a 12(b)(6) motion, a challenge to the legal sufficiency
of the plaintiff's allegations must be denied unless no state of
_acts which plaintiff could prove, consistent with the complaint,
:.could entitle the plaintiff to relief on the claim. Brown v.
_.acPherson's, 86 Wn.2d 293, 545 P.2d 13 (1975); Grimsby v. Samson,
25 Vn.2d 52, 530 P.2d 291 (1975); Hofto v. Blumer, 74 Wn.2d 321,
444 P.2d 657 (1968); Barnum v. State, 72 Wn.2d 92B, 435 P.2d 678
(1967). Therefore, any hypothetical situation conceivably raised
by the complaint defeats a 12(b)(6) motion if it is legally suffi-
cient to support plaintiff's claim. As this court has previously
stated, there is no reason why the "'hypothetical' situation should
not be thac which the complaining party contends actually exists."
=Town v. MacPherson's, supra at"2,98 n.2. In Brown, this court
also sanctioned the presentation of•"hypothetical" facts which were
I4 I CROF I LI4ED By .�
:JORM MICR+LAB
CEDAR hfS MOINES
mIL RUFILMED BY JORM MICROLAB
CEDAR RAPIDS AND UES :lul;lLi, :Uk"k
not part of the formal record; such facts are allowed to form the
"conceptual backdrop for the legal determination." Brown at 298
n.2. Because the legal standard is whether any state of facts
supporting a valid claim can be conceived, there can be no prej-
udice or unfairness to a defendant if a court considers specific
allegations of the plaintiff to aid in the evaluation of the legal
sufficiency of plaintiff's claim. Thus, we find nothing improper
in appellant's additional allegations of fact made initially upon
this appeal.
Respondent, citing CR 9(i), also maintains that the appel-
lant's complaint was fatally insufficient for failure to include
the titles and dates of enactment of the ordinances upon which
appellant relies. This contention might be valid if made in the
context of a summary judgment in which the record contained no
adequate reference to a specific statute. It is, however, invalid
as applied to a 12(b)(6) motion involving, as it does, proceedings
in which submission of evidence in any form is neither expected
nor required. The specific ordinances relied upon by appellant
..ay come before the court under the "hypothetical facts" rule.
'2he rules of civil procedure, adopted largely to avoid resolution
of lawsuits on technical matters alone, cannot be used here to
iispose of this case short of the merits.
II. The Viability of Appellant's Claim
Appellant asserts that the, city is liable for the death of
her husband. In support of her legal position, appellant offers
T � MICROFILMED BY
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htlLROFILKD BY JORM MICROLAB
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specific factual allegations in the form of hypothetical facts.
According to these allegations, the city had been aware of the
code violations existing in the hotel for at least 6 years prior
to the fire. The city had embarked upon programs of enforcement
of the building, housing, and safety codes upon several occasions,
but had never followed through to force the owners of the hotel
=o bring the structure into compliance. As we must on a 12(b)(6)
motion, we accept the plaintiff's allegations as true for the
purposes of this appeal. Grimsby v. Samson, supra; Barnum v.
State, supra.
Appellant invites this court to adopt the emerging new rule
that building and housing codes in general impose a duty upon mu—
nicioalities, assertible in tort, adequately to enforce the codes
Several courts have embraced this rule recently. Adams v. State,
555 P.2d 235 (Alas. 1976); State v. Jennings, 555 P.2d 248 (Alas.
1976); Coffey v. Milwaukee, 74 Wis. 2d 526, 247 U.W.2d 132 (1976);
Dutton v. Bognor Regis Urban'' District Council, (1972] 1 Q.B. 373.
Appellant states a claim for relief even under the traditional rule,
However, and we need not decide whether to adopt the new rule.
The traditional rule is that municipal ordinances impose a
6uty upon municipal officials which is owed to the public as a
xhole, so that a duty enforceable in tort is not owed to any par—
=icular individual. Duran v: Tucson, 20 Ariz. App. 22, 509 P.2d
_059 (1973); Fioffert v. Owatonna,Inn Towne Motel, Inc., 293 Minn.
220, 199 N.1•1.2d 158 (1972); Stigler v. Chicago, 48 Ill. 2d 20, 268
JORM MICR+LAB
CFDAf` VAPI �'"FS M019F5
1411,ROF ILMEO BY JORM MICROLAB
CEDAR RAPIDS AND DLj ilDiIIL I, :uWA
_;.E.2d 26 (1971). This court embraced the traditional rule prior
o the repeal of sovereign immunity. See, e.g., Goggin v. Seattle,
48 a1n.2d 894, 297 P.2d 602 (1956). The Court of Appeals as recently
as 1976 applied this traditional rule. Georges V. Tudor, 16 Wn. App.
'07, 556 P.2d 564 (1976).
The traditional rule has an exception, however, which is
applicable in this case. Liability can be founded upon a municipal
code if that code by its terms evidences a clear intent to identify
and protect a particular and circumscribed class of persons. Stranger
New York State Elec. & Gas Corp., 25 App. Div. 2d 169, 268 N.Y.S.2d
214 (1966); Motyka v. Amsterdam, 15 N.Y.2d 134, 256 N.Y.S.2d 595,
2:4 N.E.2d 635 (1965). The Seattle Housing Code is such a statute,
and appellant states a claim under it.
The special nature of the housing code is found in Chapter
1
27.04, in the declaration of purpose. While most codes are enacted
Section 27.04.020 of,the Seattle Housing Code states:
"There exist, within the city of Seattle, dwellings and other
c_ildings or portions thereof, occupied or designed for human habi-
=_tion together with appurtenant structures and premises, which are
_afit for human habitation, substandard, deteriorating, in danger of
ca•_sing or contributing to the creation of slums or otherwise blighted
areas, and inimical to the.health, safety and welfare of the occupants
-ereof and of the public. '.
"Such conditions are the result of, among other circumstances:
_r.adecuate original construction; dilapidation; failure to repair;
-ac% of proper sanitary facilities and maintenance; structural or
--ner defects; overcrowding;;'deEects increasing the hazards of fire,
=ccid_nts, or other calamities; uncleanliness; inadequate heating,.
_;kiting and ventilation; lack of knowledge of the general public
-' their rights, duties and oblitjations with respect to the occu-
-ancy, maintenance and repair of such buildings and inadequate rem-
-es for the enforcement of such rights, duties and obligations;
-5-
t - 7 IdICROFILMEO BY
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1.11lROFILMEU BY JORM MICROLAB
CEDAR RAPIDS AND UL.S �Iui;IL>, :J61.1
2
merely for purposes of Public safety or for the general welfare,
_his section identifies "conditions and circumstances . . . dan-
gerous and a menace to the health, safety, morals or welfare of
:he occupants of such buildings and of the public" and establishes
it as the purpose of the code to provide "effective means for en-
`orcement" of minimum standards. (Italics ours.) The Seattle
ousing code is an ordinance enacted for the benefit of a specif-
ically identified group of persons as well as, and in addition to,
=he general public.
Appellant alleges that the hotel was not in compliance with
that code. Ho'aever, this fact alone does not support a claim against
.he city. Appellant must also demonstrate culpable neglect regard-
ing, or indifference to, that noncompliance. That requirement is
-_ccuately met in this case by appellant's allegations that the
city had been aware of the deficiency in the structure for 6 years,
and had undertaken to force compliance on several occasions but had
or any cor.,bination of such circumstances.
"Such conditions and circumstances are dangerous and a menace
.o the health, safety, morals or welfare of the occupants of such
_uildings and of the public, and accordingly it is the purpose of
=his code to establish minimum standards and effective means for
enforcement thereof for the'•preservation, protection, and promotion
of the public health, safety, morals and general welfare."
2
A typical example of1such language is found in the Seattle
2.Ii.lding Code, Section 3.01.'020:
..The purpose of this Code is to provide minimum standards
_o sa:eguard life or limb, health, property, and public welfare by
regulating and controlling the d'e;ign, construction, quality of
-eterials, occupancy, location and maintenance of all buildings
and structures within the city and certain equipment specifically
regulated herein."
-G -
� IdICA0EI LI•tEfl BY
JORM MICR�LAB
ff�hiE P�f'; a'. 'eft MO I4E�
i
MICitOFIUMED BY JORM MICROLAB
CEDAR RAPIDS AND UES ''lUillLi, iuej,,
never followed through. Because of these allegations, we find it
unnecessary to consider whether neglect falling short of actual
and long-standing knowledge of noncompliance would support a claim
for relief.
We conclude that appellant states a claim upon which relief
can be granted under the Seattle Housing Code, and based on the
city's long-term knowledge of, and inadequate response to, the
inadequacy of the hotel's compliance with that code. This case
is reversed and remanded for trial.
',e concur:
T !'
U
5FEM
-7-
•• 141CROPILMCO BY E '
JORM MICR+LA9
CfOAP PUT1' • PES M01IIfS
MICROFILMED BY JORM MICROLAB • CEDAR RAPIDS AND DL5 MUINLI, !Will
CITY OF IOWA CITY
CIVIC CENTER 410 E. WASHINGTON ST IOWA CITY IOWA 52240 (319) 354.180D
NEWS RELEASE
Ralston Creek Projects
March 30, 1978
Four projects to help storm water flows on Ralston Creek are under
construction this spring, Public Works Director Dick Plastino announced
I
today.
A sanitary sewer under the Benton Street bridge is being relocated
and removed from the creek.
A sanitary sewer running through Ralston Creek near Van Buren Street
is also being relocated under the creek.
A sanitary sewer that runs through the middle of a large box culvert
under Iowa Avenue is being relocated under the box culvert.
The fourth project consists of construction of a storm water detention
pond on the grounds of the Iowa -Illinois Gas and Electric Company off Lower
Muscatine Avenue.
The contractor is currently working on the Benton Street sewer
relocation and work is expected to be completed by early summer.
-0-
FROM: Administrative Offices
670
141CROf ILMED BY
JORM MICR+LAB
MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND ULS F1Uli L
HUMAN RELATIONS DEPARTMENT
MONTHLY REPORT
FEBRUARY 1978
PLACEMENT ACTIVITIES
Persons Hired:
1- Maintenance Worker I
Public
Works/Water
1- Senior Engineering Technician
Public
Works/Traffic Eng.
1- Maintenance Worker I
Parks
& Rec./Recreation
1- Secretary -Confidential
Legal
Parks & Rec./Recreation
2- Maintenance Worker I
Public
Works/Transit
1- Maintenance Worker I
Parks
& Rec./Gov't. Building
1- Equipment Superintendent
Public
Works/Equipment
Persons Terminated:
1- Captain to Battalion Chief
Fire
1- Battalion Chief -Retirement Fire
1- Assistant Superintendent Public Works/Pollution Contr
1- Maintenance Worker I Parks & Rec./Recreation
1- Clerk/typist Finance/Treasury
2- Bus Drivers Public Works/Transit
1- Maintenance Worker I Public Works/Refuse
Promotions and/or Transfers:
1- Temporary Laborer to Maintenance
Worker I - Permanent
Parks & Rec./Parks
1- Temporary Clerk to Clerk/Typist-
Permanent
Finance/Treasury
1- Temporary CETA Worker to Maintenance
Parks & Rec./Parks
Worker I- Permanent
Parks & Rec./Recreation
1- Maintenance Worker III to Senior
Maintenance Worker
Parks & Rec./Recreation
1- Secretary -Confidential to
Finance
Word Processing Center Supervisor
Finance/Word Processing
1- Lieutenant to Captain
Fire
1- Captain to Battalion Chief
Fire
1- Firefighter to Lieutenant
Fire
1- Buyer to Purchasing Agent
Finance/Purchasing
1- Mag Card Operator to
Administration/City Manager
Mag Card Operator
Finance/Word Processing
1- Bus Driver to
Public Works/Transit
Library Aide
Library
1- Bus Driver Perm. PT to Perm FT
Public Works/Transit
1- Technical Assistant to
Community Development
Buyer
Finance/Purchasing
1- Maintenance Worker I to
Parks & Rec./Gov't. Building
Water Meter Reader
Public Works/Water
I- Temporary CETA Worker to Maintenance
Worker I- Permanent
Public Works/Street
67/
IdICnOFILMCD BY
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MII.kUFILMi0 BY JORM MICROLAB
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CEOAk RAPIDS AND UL5 Idul;lu, ;u+i11
Temporary Employee Hired:
1- File Clerk Housing and Inspections
2- Recreation Center Seasonal Help Parks & Rec./Recreation
3- Maintenance Worker I (CETA) Public Works/Street
1- Bus Driver Public Works/Transit
1- Maintenance Worker I (CETA) Parks & Rec./Parks
Temporary Employees Terminated:
2- Maintenance Worker I (CETA) Public Works/Street
1- Senior Clerk/typist Community Development
1- Mayor's Youth
1- Library Aide (CETA) Library
1- Library Clerk Library
Personnel
1. Provide open, fair, practical personnel processes in the
area of recruitment, placement, transfers and promotions.
a. Implement goals for affirmative action in Public Works
Department. (July 1978)
Continuing process.
b. Implement Civil Service Commission goals for FY78.
(On going)
Commission met February 10 and 15, 1978. Oral inter-
views for police officer applicants will be held March
20, 1978.
C. Prepare for the City Council approval personnel rules
and regulations to reflect current practices. (July 1978)
Updating personnel rules and regulations is still in
progress.
d. Revise procedures for hiring and compensating temporary
employees. (January 1978)
Tentative agreement reached with AFSCME unit. We are
receiving applications for summer employment. Procedure
implemented to more closely monitor applications. No other
major changes anticipated for FY78.
e. Complete salary survey for administrative employees,
(July 1977)
Completed. A survey is currently in progress to update the
1977 information.
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Page 3
LEDAR RAPIDS AND DLA :tui:ILj
CIVIL RIGHTS SPECIALIST STAFF REPORT
February 21, 1978 to March 14, 1978
Committee Meetings
1. Outreach/Advocacy.
U Vu.
a. Drafted a letter signed by E. Madison (Chair) requesting
public service stations information pertaining to the format
for free public service announcements.
b. Met with E. Madison, C. McComas, S. Davison to discuss the
format and topics the Commissioners wanted to discuss with B.
Barber and J. Bokassa. Provided information regarding the
structure and purpose of Job Service. Provided a synopsis of
informal canplaints against Job Service. Confined crith
all parties a meeting date on March 16, 1978, at 3:30 p.m.,
Civic Center.
2. Rev. Paige Presentation.
Met with A. Kuhn and Mr. Braverman to generate ideas for their
presentation to Rev. Paige's group of youth who will be visiting
the United Nations.
3. Affirmative Action.
Reminded the Committee that the Chair recommended this Committee
write a letter to the City Manager supporting personnel data comput-
erization. M. Braverman requested to meet with the Specialist.
City Personnel Activity
1. Discussed with L. Schreiber and J. Higdon special public media
announcements to recruit applicants, especially women and minorities,
for firefighter positions. Included the announcement in the Commis-
sion's newsletter.
2. Talked with a current City employee and union representative regarding
the performance evaluation received by the employee. Relayed
findings to division and department heads.
3. Discussed with an assistant superintendent the request by a minority
to transfer out of the division due to other employee's attitudes.
4. Submitted an addendum for a report to the City Manager and City
Attorney regarding a former employee.
5. Visited with all but one Department Head about changes in the
Employee Assistance Program implementing procedure and Personnel's
idea for an orientation booklet and materials for new employees and
their supervisors.
I•IICROFILI•110 RY
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Page 4
• CEDAR RADIUS AND UES ;'IUIkL�, iOVI.A
6. Submitted to the City Manager a report regarding the proposed
"Uniform Guidelines on Employee Selection" indicating areas which
needed clarification and the impact on City procedures.
7. Reviewed and commented on City employee payroll changes and perform-
ance evaluations. Followed up one evaluation by talking with the
supervisor.
Complaints
1. Submitted Investigative Report and documents in case #E/R, 3-23-7709;
E/R, 8-25-7708 to A. Ryan. Discussed difficult segments of case with
A. Ryan. :{eroied information relevant to making a determination to
assist the conciliation team.
2. A. Ryan, after meeting with E. Madison and M. Costantino (case #H-
7603, H-7604) reviewed for the Specialist the essence of the discus-
sion and further action necessitating the Specialist's follow-up.
3. Received the respondent's agreement to conciliation in case #E/R,
4-6-7705 and arranged a meeting and documents for the Chair and
Vice -Chair of the Commission to sign.
4. Met with the Conciliation Team in case #E/R 6 SO, 9-23-7710 to
discuss the merits of the complaint. Drafted a conciliation agreement
based on the Team's suggested remedies. Drafted a letter to complain-
ant and respondent.
5. PA/R, 2-13-7801 - E/R, 2-13-7802. Interviewed Respondent, and
Complainant for a second time.
6. Reviewed the EEOC forms the complainant was asked tolsubmit to the
federal agency. Complainant could not keep the meeting.
7. Reviewed case H/N0, 2-9-7801 and requested to interview complainant
and one witness.
8. E/S, 12-7-7712. Reviewed case materials. Requested an intern to
review decisions in cases which could be pertinent.
9. Received a statement from the Respondent in case #E/S, 2-10-7801
summarizing the incidents which lead to the charge and refuting
that discrimination occurred.
10. Submitted Investigative Report and documents to Conciliation Team
in case #E/D, 11-16-7711.
11. Updated federal and state employment agencies on the current disposi-
tion of cases being handled by the Commission and crossfiled with
the agency.
-y i1CRDf ILNED BY
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CCIIAP PAr+nC 14n14F.5
MII.R0H LMLD BY JORM MiCROLAB
Page 5
CEDAR RAPIDS AND ULS !UihLo, :ow,
Informal Complaints
1. Complaint against Woodfield's Disco regarding a special drink offer
extended to women only. A letter was drafted and signed by B.
Woodard.
2. 1 Housing: Disability. Caller complained about new units currently
under construction in Coralville which are not accessible to the
handicapped. Referred to HUD and Iowa Civil Rights Commission.
3. 1 Iowa City School System: basis of programs offered. A woman from
the Hills School area felt they were discriminated .against in
programs offered at Hills School. Referred to B. Woodard in her
capacity as serving on the school system's Affirmative Action
Committee. Indicated B. Woodard could refer to appropriate individual.
4. 1. Public Accommodations: Race. Black male complained Job Service
was not referring him for employment and Social Services had jeopardized
his financial support.
Calls for Information
1. How to file a complaint. A student wanted this information but
refused to come to the office when I indicated needing to explain
some of the complexities.
2. How to adopt a baby. Referred this high school student to Johnson
County Social Services and United Ministries.
3, [low to deal with a Black tenant who was causing disruptions and
frightening female tenants. Indicated someone from the Commission
could meet with the landlord and tenant.
4. Male caller who was laid off did not receive in his final pay check
a salary increase he expected. No written agreement with employer.
5. A female caller was referred to the Wage and Hour Division of the
Department of Labor to find out whether her employer must provide
rest periods.
6. A female caller who is going on pregnancy disability wanted to know
whether the employer has to hold the same job she had before leave
or if the employer can give any job in the establishment. Indicated
I needed to research this question.
7. A female caller wanted information on the City's Employee Assistance
Program.
B. Request for information on the number of complaints filed on the
basis of sexual orientation.
Other
1. Talked with M. Levin regarding her progress on the Commission's
logo for the newsletter and brochure.
T "�MCROHLKD BY
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f4-ILR0FIUMED BY JDRM 141CROLAB
Page 6
2.
CEDAR RAPIDS AND UL5 MultiL -, ;uv..
Drafted a March issue of the newsletter.
3. Worked with B. Woodard on a cover letter mailed with the flyer
announcing the Mock Trial Conference at Drake University. Worked
with L. Schreiber arranging a press conference to give the session
publicity. Made arrangements for interested Commissioners and
staff to attend.
4. Accommodated T. Dolphin's review for deferral status application.
Forwarded C. Morgan's and S. ZukrowskiIs comments about the review
to the Commission.
5. Forwarded to S. Munzenmaier demographic data which he requested for
Iowa City. Information provided by Community Development.
6. Forwarded to Commissioners along with my comments the State Civil
Rights Agency summary of proposed changes in 601.A.
7. Invited P. Jones and F. Woodard to the March Commission meeting.
8. Wrote to the EEOC requesting information on policy changes.
9. Drafted a letter for B. Woodard requesting the U.S. Department of
Labor collect and report availability data for rural areas.
10. Received a call requesting information about the new publications
received by the Commission and listed in the February newsletter.
11. Received a request for a copy of the proposed "Uniform Employee
Selection Guidelines."
12. Received requests from City employees for copies of materials on
time management.
13. J. Osborn contacted the Specialist to inquiry whether the Commission
would like to met with or sponsor a talk by Morris Milgram. Mr. Milgram
has been actively involved in desegregating housing.
' t4IC20Fl LI4ED DY
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fl"DN+ I%P Pi ��• nFt 510PIB
WuROFILKU BY JORM MICROLAB CEDAR RAPIDS AND ULy i9UiNLo, iuvo,
Page 7
COLLECTIVE BARGAINING
3. Improve collective bargaining relationshipts with
certified bargaining units while maintaining cost
levels. (on going)
a. Dates of meetings are attached to this report.
b. To administer contract commitments so as to maximize
union stability throughout the year. (on going)
Grievances are now reported through Personnel.
c. To strengthen data systems for future negotiations.
(on going)
Steady progress is being made.
d. To decrease the amount of non-productive paid time,
e.g., holidays, vacation, sick leave through contract
negotiations. (March 1978)
There was no increase in the amount of non-productive
paid time as a result of the RY78 negotiations.
e. Fire up temporary diability policy through negotiations.
(March 1978)
i Except for a minor change in the preganancy leave
policy, no significant progress was made toward this
goal and work on it will be abandoned for FY78.
f. To develop depth in negotiating team skills in the
administrative staff. (July 1978)
On going
� IdICROFILFIEO 8Y
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Page 8
tAILRUFILMED BY JORM 141CROLAB
AFSCME
(225)
• CEDAR RAPIDS AND ULS MUiIILj, IWJ,N
F1' 79 NEGOTIATIONS CRITICAL EVENTS
POLICE
(36)
6-30-77
CONTRACT EXPIRES
6-30-7.
DEADLINE FOR NOTICE
TO REOPEN
8-30-77
NOTICE TO REOPEN
8-29-77
RECEIVED
,RESPONSE
i
8-30-77
AGROUND RULES/
IMPASSE AGREEMENT
10-6-77
SIGNED
10-26-77
MEETINGS REGARDING
9-1-3-779-29-77
GROUND RULES
9-29-77
10-6-77
10-17-77
UNION DEMANDS
10-6-77
RECEIVED
i CITY PROPOSALS DELIVERED
10-6-77
FIRST NEGOTIATING
10-6-77
`SESSION
SUBSEQUENT SESSIONS
10-17-7710-26-77
10-31-77
11-9-77
11-22-77
12-14-77
12-19-77
1-4-78
9-15-77
9-1-77
9-2-77
none
9-9-77
9-21-77
9-27-77
10-3-77
10-6-77
10-27-77
10-3-77
10-6-77
10-11-77
10-18-77
10-24-77
11-7-77
11-14-77
11-22-77
'Y'- Wf
�' IdICROFILt-0EO 6Y i
JORM MICROLAB
FFOAP PAPIPS ^FS NOINFS
FIRE
(45)
6-30-77
8-15-77
8-12-77
8-15-77
Verbal Agmt. 10-17-77
10-6-77
10-17-77
10-17-77
10-17-77
10-17-77
10-21-77
10-26-77
11-9-77
11-14-77
11-16-77
11-22-77
11-29-77
12-1-77
12-5-77
IFIILROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MUINEj, iUvdi
Page 9
I
IMPASSE REQUEST TO
P.E.R. BOARD
MEDIATOR CONTACTED
-IRST MEETING WITH
.EDIATOR
SUBSEQUENT MEETINGS
11-18-77
By Union
1-13-78
2-10-78
2-20-78
mmm-m -
POLICE
10-10-77
10-17-77
10-24-77
10-31-77
11-23-77
11-30-77
12-5-77
8-22-77
1-30-78
11-15-77
11-15-77
By Union
12-12-77
12-29-77
1-3-78
1-5-78
1-19-78
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Crnnn «apron • ors M019E5
FIRE
10-10-77
10-17-77
10-24-77
11-17-77
11-23-77
12-5-77
8-22-77
11-15-77
11-23-77
By Union
12-7-77
1-24-78
1-30-78
AFSCME
CITY TEAM MEETINGS
10-10-77
For all 3 unions
10-17-77
10-24-77
10-31-77
11-17-77
11-23-77
j
12-5-77
i
2-28-78
2-13-78
8-22-77
12-19-77
COUNCIL BRIEFINGS
1-12-78
1-26-78
STATUTORY IMPASSES
DATE
11-15-77
I
IMPASSE REQUEST TO
P.E.R. BOARD
MEDIATOR CONTACTED
-IRST MEETING WITH
.EDIATOR
SUBSEQUENT MEETINGS
11-18-77
By Union
1-13-78
2-10-78
2-20-78
mmm-m -
POLICE
10-10-77
10-17-77
10-24-77
10-31-77
11-23-77
11-30-77
12-5-77
8-22-77
1-30-78
11-15-77
11-15-77
By Union
12-12-77
12-29-77
1-3-78
1-5-78
1-19-78
mmorILMED BY
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Crnnn «apron • ors M019E5
FIRE
10-10-77
10-17-77
10-24-77
11-17-77
11-23-77
12-5-77
8-22-77
11-15-77
11-23-77
By Union
12-7-77
1-24-78
1-30-78
MILROFILMED BY JORM MICROLAB
CEDAR RAPIDS AND ULS blul!IL�, iWih
CITY OF IOWA CITY
CITIZEN INPUT SURVEY QUESTIONNAIRE DATA
MONTH OF FEBRUARY 1978
NUMBER OF QUESTIONNAIRES MAILED 950 _.
NUMBER OF RESPONSES RECEIVED 31 12.4 %
DO YOU REGULARLY RIDE THE CITY'S TRANSIT SYSTEM
Yes
10
33.0 %
No
20
67.0 %
NUMBER OF REQUESTS MADE WITHIN THE
PAST YEAR FROM THE FOLLOWING DEPARTMENTS:
Animal Control
1
Code Enforcement
1
Fire
1
Housing Inspection
2
Library
6
Parks
2
Police
4
Pollution Control
Recreation
2
Refuse
2
Streets
5
Transit
1
Water
4
WERE CITY EMPLOYEES COURTEOUS?
Yes
16
94.0 %
No
1
_ 6.0 %
WAS YOUR REQUEST HANDLED
Immediately
13
72.0 %
Within one week
2
0 %
Within one month
1
6.0 %
Longer
2
WAS THE RESULT SATISFACTORY?
Yes
13
86.7 %
No
-2—
71.3 %
WHAT IS YOUR GENERAL REACTION TO
CITY SERVICES?
Very good
—TT—
8
27.6
Good
37—%
Acceptable
�_
17.2 %
Poor —1—
—3 5-%
V7 2,
r-
ill CROFILMED BY
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CFOAC • ')rt MORVFS
hILROFILMED BY JORM MICROLAB
CEDAR RAPIDS AND ULS MUINLJ, !jm,
WHAT CHANGES WOULD CAUSL IOU TOARIDE THE CITY BUSES AT LEAST SEVERAL TIMES A WEEK?
l/( r] I 1 4• /lrrrl lYI/r.11n I.1N /4 I1r 1.
4ia61' It ulJ. P.I.. n.J, r�. 00
WHAT NEW SERVICES WOULD YOU LIKE OR WHICH EXISTING SERVICES WOULD YOU IMPROVE OR EXPAND?
PJ.a u.�J✓^IJ%'0l rThA6 Cs -4_E.0
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UPAR POP!I' . Rfq MOPIF5
Mli,ROFILMED BY JORM 14ICROLAB
CEDAk RAPIDS AND DLS 1ui11u, iuwr�
WHAT CHANGES WOULD CAUSL IOU TO RIDE THE CITY BUSES AT LEAST SEVERAL TIMES A WEEK?
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1 - I.1ICROFILMED BY
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ffDAP RAPIM • 91 !1019ES
MILROFILMED BY JORM MICROLAB
CEDAR RAPIUS AND ULS MIJINLS, iuvJ;A
WHAT CHANGES WOULD CAUSE .OU TO RIDE THE CITY BUSES AT LEAST SEVERAL TIMES A WEEK?
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WHAT NEW SERVICES WOULD YOU LIKE OR WHICH EXISTING SERVICES WOULD YOU IMPROVE OR EXPAND?
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WHAT DO YOU LIKE BEST ABOUT THE IOWA CITY GOVERNMENT? y
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WHAT ONE THING WOULD YOU CHANGE ABOUT THE .IL.OWA CITY GOVERNMENT OR SERVICES IF YOU COULD?
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141CROFILI4ED BY
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MAP R•t P!n[, 140111[5
bi JUIiM MILL ULAU
SATURDAY, APRIL
IOWA CITY RECREATION CENTER GYM
220 SOUTH GILBERT STREET
11 A.M. - 12 NOON
FEATURING;
"MAGIC ROLLING BOARD"
AN EXCITING FILM THAT CAPTURES THE
JOYS AND THRILLS OF SKATEBOARDING:
AND THE
EBY SKATEBOARD TEAM
WILL GIVE A DEMONSTRATION OF FREE
STYLE AND VERTICAL MANEUVERS;
A FREE PROGRAM FOR ALL YOUNG PEOPLE
CO-SPONSORED BY THE IOWA CITY PUBLIC LIBRARY AND
THE IOWA CITY RECREATION CENTER
'-01 UNil It P1f .� ff�
DORM MICROLA6
�, b�0.)I,L'!IJ BY JORM 141LkOLAB • LLUkj( itAr w.: n�Jo ,�L- .,. .. ,
MICROFILMED BY JORM MICROLAB
• CEDAR RAPIDS AND ULb HWNL�, lUeA
® johnson county
® regional planning commission
InAfte Isobel turner c n,m rn
®
221/2 south dubuque street, iowe city. bwo 52240 (319)351-8556 Emil L Brandt E,.',w wac,a
3-23-78
MEETING NOTICE
Family and Individual Life Subcommittee
(Subgroup A)
Thursday, March .30, 1978
8:00 A.M.
First Christian Church Library (Alley Entrance)
Iowa City, IA 52240
AGENDA
1. Subgroup A will discuss returns on Nursing Home
Questionnaire.
2. Discuss desirability of having a nursing home providers
meeting and, if so, what questions should we ask.
(Please bring the list of potential questions enclosed
with this meeting notice.)
3. Determine who we want to invite (e.g-:, all providers we
sent questionnaires to, Dept. of Social Services per-
sonnel, others related to the provision of nursing home
services.)
Yom ' MICROFILI4ED BY
JORM MICR+LAB
Cf DAR Win' • DES MOINES
;Buff i i IUdrJ BY JOHM MICROLAB
LEOAH kAkIJI) Ath) )Lj . )'."
J® johnson county
® regional planning commission
®'®/2 south dubuque street,
Isobel Turner cro,m,.n
iowc city, iowo 52240 (319)351.8556 Emil L. Brandt E.mvo-m a," ,v
3-15-78
MINUTES
Family and Individual Life Subcommittee
Subgroup A
Thursday, March 9, 1978
8:00 A.M.
First Christian Church
Iowa City, Iowa 52240
MEMBERS PRESENT: Katy Kruse (Chair pro -tem) Jeannie Williams,
Tim McCue, Benny Leonard, Kathy Kelly
Bette Bunge, Faith Knowler (Subgroup B)
MEMBERS ABSENT: Russ Proffitt
PROVIDERS: Marg Strabala (Continuing Care Coordinator -
Mercy Hospital), Lisa Walz (Congregate Meals),
Margaret Donnelly (Patient Representative -
University Hospital), Jo Sullivan (Homemaker
Services - DSS), Jane Wright (Beverly Manor),
Marcia Emmons (Ilome-based Care, VA Hospital),
Bill Hoekstra (SEATS), Mike Edwards (VA
Hospital Social Work Service), Kathy Kelly
(VNA)
STAFF: Sally Baldus, Pam Ramser, Larry Allen, Don
Mulholland
The meeting was called to order shortly after 8:00 A.M. Discussion
centered on the list of questions based on the results of the
In-home Support Services Questionnaire.
Some of the providers felt- that in general it was difficult to
answer the questions on the questionnaire in brief; many qualifi-
cations were needed to give the correct picture. Jane Wright
said that in some cases numbers and percentages were not known.
The mechanisms which exist for the continuity of care are informal.
Mercy Hospital receives the largest number of requests for follow-
up care and has informal links with the Visiting Nurse Association
(VNA) and Homemaker Services (DSS) for care. More advocate -type
agencies are developing and'many informal systems of referral
exist. The "homesitter" service which Mercy provides procures
volunteers through ads or referrals from other agencies. There
may be problems with formalizing this service; Marg Strabala said
that she would like to keep it informal rather than lose it. Kathy
14100111.141.0 By
JORM MICR4�LAB
mi'lcu iLA�0 by JURM MICRUTAi
2) Family 6 Individual ife
CtJAk kAP WS ANO UL�'�,:�.
Kelly suggested that the service might be semi -formalized so
that all relevant agencies would know of it and be able to refer
both clients and volunteers to it.
People who are not hospitalized but need in-home care services
are sometimes reluctant to call Mercy, since it is a hospital
location and they do not feel they are "sick". (About one half
of the people diagnosed as having achronic health problem in need
of continuing care had no prior hospitalization for their
condition.) A more neutral location for the service was sug-
gesL•ed, in order to stem this reluctance. It was also mentioned
that providing this service could easily be a full-time job
for one person.
Kathy Kelly mentioned a program in California called "In Home
Services", which has brought a number of agencies under one roof.
They now function as departments of a single agency. This expend-
rangement has helped to cut down on housing and salary one.
itures, although the autonomy which existed previously is g
There is a need for a central agency, but this can be a fairly
delicate issue.
Information and Referral
Jo Sullivan emphasized that dissemination ofhinformation
about
and coordination of services are lacking.
lack in services there is no r
emselves. She further stated that a directory
ency
tied to any one ag
or central resource person who is not information and referral.
might be the best means for providing
Such a central information system would help to coordinate services
and provide knowledge of trends and needs in care. She said
that there has been a 50% increase in the use of Homemaker Ser-
vices when people are aware of them.
Kathy Kelly suggested that an assertive nurse might bean
athe
propriate dispenser of information. Bette lunge Sugg
use of a yellow -page listing referenced under all relevant ser-
ld call one number for information
vices. This way people cou
and be referred to the appropriate servie; they would
d
the appropriate
to call around to several agencies before reaching
one.
Rural Areas
It is often difficult to put rural residents who might benefit
from in-home services in touch with those services. There are
several complications in this regard. In-home support services
are not accessible to more people due to agency limitations on
advertising and promotion of services. The narrow def.inion of
education on the part of governmental bodies and regulatory
agencies in different areas causes difficulty in this regard.
Lack of information dissemination causes under -utilization
of services. Lisa Walz stated that Congreate Meals cannot ad-
vertise due to restrictive regulations. Rural residents are less
hllf.Imf ILMED BY
DORM MICR6LA13
MiLRUi iLMLU BY JORM MICROLAb
3) Family and Individual Life
LLUAR RAPIUS AND UL
likely than others to be aware of existing services. It is
difficult to identify those in need. Also the geographical
boundaries of the area served by Congreate Meals are unclear;
as other programs of Heritage Agency on Aging serve some
areas of Johnson County, there is a potential for overlap of
services.
The Public Health Nurse in rural areas acts like an "umbrella
agency" for information and referral and is often the only
such resource available.
Staff Development
The need for staff development was cited as crucial to effective
delivery of in-home services. The County Medical Society turned
down a request by the VNA to provide staff development sessions.
Marg Strabala is presently educating the nursing staff at Mercy
so that they can become aware of the benefits and means of pro-
viding in-home supportive care. Most referrals to the Congregate
Meals program come from family and friends, although most
Physicians are aware of the program. It- was felt that many doc-
tors have not had much experience with in-home care programs
and that staff development would increase their understanding.
Discharge Plannin
The philosophy of care is changing. Discharge planning was
begun 1) by regulation and 2) to involve the patient in his/her
care in the home rather than keeping him/her in the hospital
until fully recovered. The patient and family are'involved.
Some of the problems involved in discharge planning were discussed.
The Continuing Care Unit at Mercy is now functioning both as a
discharge planning unit for its patients and as a referral source
for individuals outside the hospital. Discharge planning begins
at the time of the patienL's admission. There are several com-
plicating factors with regard to discharge planning for hospital
patients.
1) It• is difficult to judge the capabilities of a patient
because he/she is in a dependent, non-ambulatory position
while in the hospital.
2) Patients often listen to their doctors who many times
don't know how in-home care works because they have more
experience with institutionalization, rather than the
discharge planner.
The physician's concern is often due to fear for the
patient's well-being (i.e., well. intentioned). Ile/she
may not realize the benefits which in-home care, as
Oppose(] to nursing home care,can provide.
-� 141CROI IL14E1) BY
)
JORM MICROLA13
HiLi<Ui 1L'1Lu BY JORM NiCROLAB
4) Family and Individual Life
CLOAit itAVwS AND uC
3) Nurses tend to be apologetic as a group. There is a
tendency to view follow-up care as corrective to the
acute care they have provided in the hospital; they
may become defensive rather than helpful.
4) Utilization review affects federal insurance patients
(e.g., Titles XIX, IVIII, and V). This sometimes causes
such patients to be released before they are quite ready
to leave the hospital. ..
5) The affectional dependence which often develops between
staff and patients, especially at nursing homes, may be
a hindrance to discharging a patient who no longer re-
quires institutional care.
There is some resistance to the use of in-home services instead
of institutionalization on the part of clients and families as
well. Since nursing homes are now being used more for short-term
care, many patients have the opportunity of being institutional-
ized for a brief time and then returning home. However, often
the family becomes used to the situation without the patient
and doesn't want to take on the responsibility again. Some clients,
especially those who live alone and are without family, prefer
nursing homes to remaining at home.
Margaret Donnelly said that the Social Service Department at
University Hospital is more integrally involved in the patient
care process than is the case at Mercy. Because University
Hospital is a teaching hospital the doctor -patient relationship
is different; there is usually no long-standing relationship
established. The physician does not necessarily mediate between
the patient and social worker as at Mercy; services are easier
to provide.
Marcia Emmons said that the situation at VA Hospital is much
the same as that at University Hospital. In addition, VA hos-
pital has its own Hospital-based Home Care program which provides
in-home services to veterans within a 35 -mile radius of Iowa City.
The staff involved in providing this service includes the follow-
ing: 3 full-time nursing assistants; 2 full time RNs and 1 half-
time RN; 1 half-time dietician;l eighth -time physician, and 1
full-time social worker. The social worker has prime respon-
sibility for this service. The program also refers clients to
all appropriate resources in the area.
Jane Wright stated that most patients do not enter a nursing home
until other alternatives have been exhausted. People in interim
stages of recovery are now staying at home instead of entering
residential care facilities at all. Some residential care facil-
ities in Iowa are nearly empty. Because of the increasing cost
of nursing home care, more people are now willing to patch
41Cm1 i01110 By
DORM MfCR6LA6
x.101,0
i41L,W1 ILMLL) BY JORM MICROLAb
5) Family and Individual Life
LLUM kAPI0� AMU uL� %A,:I�L-, :.�•,
things together by using a variety of: resources for in-home
care rather than pay the cost of: nursing home care.
Adult Day Care
Adult day care was seen as a service which is very much in need.
It is,for all practical purposes, a service which is non-existent
in the area. Regulations prohibit nursing homes from housing
adult day care services. The Iowa Code states that a nursing
home may provide only one service (i.e.., nursing care). It cannot
provide additional services such as adult day care.
Jo Sullivan also felt Lhat nursing homes may not be the best
setting from which to deliver such services. Since no adult
day care services are available, this often means that a relative,
husband or wife of a couple, must quit work, to take care of the
patient, or put him/her in a nursing home if this is affordable.
Adult day care is very much needed. It was suggested that this
service might be housed in the Senior Center.
Definitions of Terms
Operational definitions of commonly -used terms are lacking.
"Attendant services" and "companionship", for example, could not
be clearly defined by any of the providers. Also, no one seems
to know of any stated criteria for choosing between nursing home
placement or returning home.
Other Information on In -)come Care
Since the Council on Aging has suffered recent cutbacks in funding
the in-home services which they are able to provide are not suf-
ficient to meet the need. Marg stated that, despite this, a
patient should not be deterred from returning home if he/she is
able and wishes to. She further stated that a patient has the
right to return home if he/she wishes, even though he/she might
be placing him/herself in jeopardy should a fall or other acci-
dent result when no one is around.
Neighbors who are asked to help someone who has chosen to stay
at home are often more than willing to do so. This may involve
something as simple as watching for a signal, e.g. a raised
windowshade in the morning, or it may involve helping run errands,
etc. The Rent -for -Services program at the U of I might be used
by an elderly individual; a student boarder could help with
chores in exchange for a room. Several agencies which provide
services on a for-profit basis were mentioned. Professional
Medical Coverage, Medical Pool, and Kelly Girls all offer pro-
prietary in-home care services. These are quite expensive and
often the client- doesn't realize what it is costing until later.
UROFILMED or
' JORM MICRmLAB
6)
MiLkW ILMEO BY JORM MICROLAB
Familiy and Individual Life
CEDAR RAPIDS APIU OLS >iulhc,, rJnn
It was generally felt that in-home care for the terminally ill is
becoming more accepted. There is a need for double -shift coverage
and weekend coverage. It was also stated that support at the
moment of death is difficult to provide, since the moment of
death cannot be foreseen.
The meeting was adjourned.
Pam Ramser
MIOtOf ILMED BY
JORM MICR#LAB
frUP anr;�1C ^r5 'AOI ^1fS
P1i LkOFILMED BY JORM MICROLAB
.1
CEDAR RAPIDS AND uLS :'1U!NL,, . M`
ADDITIONAL INFORMATION ON IN-HOME SUPPORT SERVICES
(Supplement to Minutes of March 9, 1978 Family and Individual Life
Subcommittee meeting)
March
9, 1978 Doris
Bridgeman
(Council
on Aging)
I.
Chore Services
..
Chore services were discontinued by Heritage Agency as a
priority program. However, the Council on Aging is pro-
viding minimal chore services, e.g., snow shoveling, on a
volunteer basis. The Council on Aging (C.O.A.) is still
receiving many requests for chore services, but is starting
to curtail services slightly, primarily because people have
become aware of the program's cut in funding. The people that
C.O.A. utilizes are volunteers from the School of Social
Work and students from Regina High School. These students
are only reimbursed for their mileage.
Doris stated that the greatest need is for the provision of
more chore services. These services are extremely important
if people are to remain in their own homes. Domestic help
is becoming extinct or too expensive. 'D.S.S. has funds for
reimbursement for chore services, but there is no agency that
has a list of providers.
II. Friendly Visiting and Telephone Reassurance "
The Friendly Visiting and Telephone Reassurance programs are
adequately staffed with volunteers and paid staff to meet
the demand for these services.
March 13, 1978 Sally St. John (Department of Social Services)
I. Chore Services
The chore services provided by the Department of Social
services are funded by State Supplement Funds, which are dis-
tributed to each district. All of these funds are not being
used at the present time.
The eligibility guidelines for the D.S.S. Chore Services
program are the same as those established for Title XX. If.
a person meets these eligibility requirements then the chore
services which are provided are paid for up to $100/month.
With special approval, the client may receive $175/month.
Y-'-9f�— OFILHED BY
JORM MICROLAS
CF DAG' i�4�!�� PES PI01'�FS
M]0<0FILML0 BY JORM MICROLAB
2) Supplement to Minutes
Family and Individua ""rife
3/9/78
CEOAk RAPIDS AND OLS ;iuillu, �Jf
If the charge for services exceeds $100/month, or $175/month
with special approval, payment for services is made by the
client. The schedule of payment is by the hour, day or month.
The amount of pay is usually minimum wage. There is generally
a six week delay of payment, which is a drawback.
Sally St. John also stated that D.S.S. has avoided funding
a one-time chore service because the paper work is so cum-
bersome it is not worth it. However, they have provided one-
time chore services. At the present time no supervision is
provided for chore service work. Some system to provide
such supervision is needed. Another need that Sally documented
which coincides with C.O.A.'s stated need is for a list of
chore service providers to facilitate the provision and del-
ivery of. chore services. Sally also noted that an increasing
number of requests for chore services are coming in. How-
ever, at present they are keeping up with requests for
services.
II. In -Nome Health -Related Care Program
This program is also funded by State Supplement Funds
and they (D.S.S.) are not close to using the money alloted
to them. This program has a sliding -fee scale and the paper
work involved is cumbersome.
The program is designed to help people who would otherwise
�. be institutionalized to remain at home. A person may re-
ceive up to $335.60 per month for the provision of in-home
services. Services can range from an occasional check on
a patient to 24-hour intensive care. The supervision or
provision of services can be done by an R.N., L.P.N., nurses
aide, orderly'or even a relative.
It is sometimes difficult to find a provider, particularly
for night-time services. Part of this problem is attribu-
table to the six week delay of payment for the services
rendered. Providers are obtained from newspaper ads, the
list Marg Strabala (Mercy hospital) has, and the D.S.S list.
III. Family Life Home (Adult Foster Care)
The funding for this program comes from a different source
than that used to provide foster care for juveniles. Li-
censing of homes takes a long time. At the present time a
part-time staff person has been assigned the responsibility
of recruiting all adult foster homes in Johnson County.
What is actually needed is a full-time staff person for this
task. Funding for the actual care (i.e. foster care payment)
is available. There are also plenty of clients who could
benefit from adult foster homes instead of institutionalization
(e.g., the younger developmentally disabled population).
1 VII CROP ILId[D BY
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3) Supplement to Minutes
Family and Individuatelife
3/9/78
March 13, 1978 Marg Strabala (Mercy Hospital)
I. Discharge Planning
Theoretically every patient has the option to see a discharge
planner. However the doctor seems to have the most influence
on this decision for post-hospital care. The families also
have input into this decision.
The way in which Mercy Hospital has achieved agency invol-
vement in discharge planning has been by inviting specific
agencies (e.g., V.N.A. & Homemakers) to come give talks
about their agencies.
Marg never makes the decision for the patient. She gives
him/her all the options she is aware of and then leaves the
decision up to the patient. Upon discharge Marg tries to
utilize neighbors, churches and any other resources she is
aware Of to eliminate barriers for placement in the patient's
own home. she does not know of any physical barriers that
have been the determining factor in the decision to return
a patient home or to place him/her in a nursing home.
March 13, 1978 Marcia Emmons (VA Hospital)
I. Definition of "Attendant"
To Marcia's knowledge there is no definition of "attendant"
that is applicable for our purposes. (Federal government
may have a definition)
II. Discharge Planning
The social worker at V.A. Hospital makes the recommendation
that a patient be seen by a discharge planner. This recom-
mendation requires the approval of the M.D. Every -patient
has contact with a social worker at the V. A. Hospital.
It is the responsibility of the V. A. Hospital to be aware
of community resources so that simple adaptions concerning
in-home support services can be explored.
One problem that impedes agency involvement in the V.A.'s
discharge planning for patients is the Privacy Act (1974).
It states that no information about any veteran can be given
to community agencies without separate authorization by the
patient. This can be a long process, assuming the patient
is amenable to outside intervention.
Also the V.A. Hospital invites community agencies to do in-
service training for hospital staff so that they can better
serve the patients.
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4) supplement to Minutes
Family and Individua7__'ife
3/9/78
• CEDAR RAPIDS AND UES MUI.'IL:,, :UV -A
Iowa Code: Health Care Facility 135C.5
"No other business or activity shall be carried on in a health
care facility, nor in the same physical structure with a health
care facility except here and after provided, unless such business
or activity is under control of and is directly related to and
incidental to the operation of the health care facility. No
business or activity shall interfere in any manner with use of
the facility by residents or be disturbing to them."
This section of the Iowa Code is a roadblock to allowing nursing
homes to provide adult day care within their facility. Beverly
Manor had all but started their program when the Health Depart-
ment cited this section of the Iowa Code. However, other nursing
homes in Iowa have set-up adult day care in their facilities and
the Health Department has not done anything about it or may
not be aware of it.
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NURSING HOME QUESTIONNAIRE SUMF4ARY
In the interest of anonymity, each questionnaire
respondent was assigned a number. These appear
in parentheses throughout this summary.
a. Is there a need for additional skilled nursing home beds
in -Johnson County?
Yes 1 (4) No 4
(2.6) Don't Know 1 (1)
b• Why or why not?
(2) Believe the quota is adequate
(3) We have not seen many "skilled" residents in our I.C.F
(4) Skilled patients being sent to Cedar Rapids.
(5) We are not to take skilled nursing care patients under
our license.
(6) I.C.F. can handle all skilled.
C. If there is a need, how can it be met?
(1) No answer
(2) Quota is adequate
(3) No answer
(4) Few homes wish to participate in Medicare.
a• Is there a need for additional intermediate nursing home
beds in Johnson County?
Yes 2 (=_ No
4 (2,3,4,6)
b. Why or why not?
(1) Apparently so, we have 7 people on waiting
received 12 to 15 referrals per month. list and
(3) Current amount of beds seems to easily fulfill need.
(4) There is no difficulty in placin
on any given day. g a private patient
(5) Personally I would think so, but
to us. this doesn't pertain
(6) Very seldom all nursing homes are 100% full.
C. If there is a need, how can it be met?
(1) Add additional bed or day care for adults.
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2) Questionnaire Summary
CEDAR RAPIDS AND ULS :'itji�iL�
4. a. Is there a need for additional residential nursing home
beds in Johnson County?
Yes 2 (5,6) No 3 (2,3,4) Don't Know 1 (1)
b. Why or why not?
(3) We have not seen sufficient need for such above
available beds.
(4) Little utilization is historically documented across
the State of Iowa.
(5) Because so many nursing homes have been closed or
restricted.
C. If there is a need, how can it be met?
(6). Custodial homes made available.
5. a. Briefly describe your admissions procedures.
(1) Family contact, completion of financial statement,
notification when vacancy exists.
(2) Admission request, patient admission, contract agreement
plan of care.
(3) Physicians document resident needs care; referrals
from physicians, hospitals, families with prior experience.
(4) Contact by family, meeting and application with
Administrator. or Director of Nursing Services.
(5) Blood pressure, temperature, pulse, weight and height
and describe personal appearance, attitude and personality.
(6) Admitted by physician and social services.
b. Please discuss the extent to which the family is involved
with its relative's admission, programming and discharge
planning.
(1) As of December - 100% participation.
(2) Fully informed and kept informed of all the above.
(3) Most admissions currently have sufficient involvement
with relatives, also discharge planning.
(4) Totally, since it is their relative and they do have
a responsibility.
(5) if family will, most of our residents come from other
institutions or schools, Doctors and Social Services
come to make admission and discharge plans, Recreation
Director programming.
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Questionnaire Summary.
CEDAk RAPIDS AND ULS MUipu,
(6) If family available we prefer visiting with them, if
resident is capable and no family, information from
them - discussion means we explain nursing care, meals
on wheels, etc.
6. a. What percent or number of your patients as of 2-1-78 were
staying for a convalescing period and then returning home?
(1) 3; (2) 1; (3) 4; (5) 0; (6) 9
b. How many of these patients were placed in your facility
with temporary plans specified by a physician?
(1) 3; (2) 1; (3) 4; (4) 9; (5) 0; (6) 9
C. In your opinion, could temporary stays be utilized more
effectively?
Yes 2 (2,3) No 2 (1,5)
Please eloborate.
(2) Probably if a bed was readily available.
(3) Said yes but no response.
(4) So many uncontrollables to take into consideration.
(5) License won't allow it.
a. Please indicate the number of patients who, due to the
utilization review, were identified as inappropriately placed.
(1) 1; (2) 0; (3) 0; (4) 1; (5) 1 or 2; (6) 0
b. How many o.f these patients were transferred?
(1) 0; (2) 0; (3) 0; (4) 0; (5) 2; (6) 0
C. How many of these patients were not transferred due to a
lack of alternatives?
(2) 0; (3) 2; (4) 1; (5) 0; (6) 0
Please elaborate, i.e., a lower level of care not available, etc.
(1) Don't know yet. Resident in question is ideal for
Day Care.
(3) Adult foster home was recommended but was not available.
(4) Patient was a chemical abuser. Could not live alone.
Refused "group home" living.
(5) If this arises they will be assessed by Doctor and
probably sent back to Ml1I or Glenwood, if they can't
accept our regulations.
d. How many of these patients were not transferred to a lower
level of care due to patient and/or family non-compliance
(i.e., failure to cooperate)?.
(1) 0; (2) 0; (4) 0; (5) 0; (6) 0
e. Approximately how many decisions in (d) did you agree with?
(1) all; (2) N.A. (4) 0; (5) all
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4) Questionnaire Summary
8. Please briefly outline your discharge planning procedure.
(1) Primarily family/patient decision. Doctor is notified,
Social Services may be involved.
(2) Signed by physician (discharge papers)
(3) Starts upon admission -counseling with family, resident.
Social worker and counsultant recommend appropriate referrals
upon discharge.
(4) Discharge planning is initiated at admission. Patients
physical and mental condition are factors. Generally known
at admission if patient can return home.
(5) One patient's father came out and we decribed the situation.
Asked our doctor to re-evaluate and he was placed elsewhere.
All agreed that this was the right decision.
9. Does discharge planning need to be better organized in Johnson
County?
Yes No 2 (5,6) Don't Know 1 (1)
Do you have any suggestions for improving it?
(3) Seems- to be working smoothly.
(4) If it could, how would all the services needed on a 24 hour
basis be provided and who would pay for them?
(5) I think it is done as good as it can be.
10.. To what agencies do you regularly make discharge planning
referrals?
(1) none to date
(2) No agency, most are discharged to go back to their own
homes or apartments. Eleven from our facility were discharged
in this manner after convalescing period in 1977.
(3) Social Services are usually highly involved in most referrals
and take care of most details.
(4) Johnson County D.S.S. and we usually recommend families contact
agencies.
(5) Administrator, Doctors, Social services
(G) Social Services
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5) Questionnaire Summary
• CEDAR RAPIDS ACID uLS r-IU1f1u, :uv.k
11. Please indicate the accessibility of each of the services
listed below for patients in your care.
Accessible Accessible
to All Who Accessible Only to Not Ac- Don't
Service Need It to Most Some cessible Know
Home Health Care (VNA)
1
3
Friendly.Visiting
2
3
Meals on Wheels
2
Telephone Reassurance
1
3
1
Homemaker Services
3
Chore Services
1
1
1
Budget Counseling
1
1
1
Legal Services
•
1
2
Transportation
1
2
2
* Can be arranged if needed.
12. Are there specific community resources that need to be developed
in order to better meet the needs of patients being discharged from
nursing homes?
Yes 3 (3,4,6) No Don't Know 2 (2,1)
Please elaborate (e.g., adult day care, companionship programs,
live-in helpers).
(3) Greatest need I see is adult day care.
(4) Adult day care, companionship programs, live-in helpers
(6) Adult day care, live-in helper - many people could stay
home longer if this type of help were available.
13. a. Do you have a Title XIX contract?
Yes 5 (1,2,3,4,6) No 1 .(5)
b. How many Title XIX patients were you serving on 2-1-78?
(1) 20; (2) 23; (3) 62; (4) 31; (6) 26
C. How many Title XIX patients did you serve in the last 12
months?
(2) 18; (3) 60-63; (6) 26
14. a. Do you plan future Title XIX admissions?
Yes No
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6) Questionnaire summary
CEDAR RAV105 AND UL's :,1UP1L,, !U-1
b. If yes, do you have a quota or percentage of Title XIX
patients you can accept as compared to the total number of
patients you serve?
Yes 2 (2,3) No 2 (4,5) Limited Extent 1 (1)
(1) Will admit Title 19, however, they place lower on
waiting list and are bypassed by private pay.
C. What percent?
(2) 25 beds; (4) 35%
15. a. Is the federal reimbursement level for Title XIX intermediate
nursing home care:
Higher than about the same as _, less than 6
your daily fee:
(1) Minimum of $9.50 per day lower.
b. What are the consequences resulting from this level of
reimbursement?
(1) Higher private rate, limited admission, will leave
a bed empty waiting for a private pay.
(2) Forces room rates to raise - Results in hardship
financially on private pay patients. Double room
rates are $23.00 per day. Title XIX reimbursement
is $19.50
(3) Private rates have been boosted to level deficit
caused by lower Title XIX reimbursement.
(d) We can't continue to admit patients at $19.50 per
day when the cost far exceeds that figure and we don't
feel we can continue to make the private patient
supplement the Medicaid patient, our private patients
pay an average of $75.00 per month in supplements.
(6) We could do it for less if Federal and state regulations
would relax many demands.
16. a. Is the federal reimbursement level for Title XIX residential
nursing home care:
1ligher than About the same as
Less than your daily fee? Do not know 2. (1,2)
b. What are the consequences resulting from this level of
reimbursement?
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CEDAR RAPIDS ANU uLS I'w;In ., 'JeW
7) Questionnaire Summary
17. a. From an administrative viewpoint, list 3 positive aspects
Of Title XIX.
(1) Generally quaranteed payments; cooperative social
service staff to work with.
(3) Takes care of all costs to residents - comprehensive
nature.
(4) It provides funds to medically indigents.
(6) Care is available for all who need it.
b. From an administrative viewpoint list 3 negative aspects
of Title XIX.
(1) Restrictive rate, no care costs, supplies, limited
MEDS; less than simple payment system; eligibility
relative to transferring property unequal.
(3) Reimbursement level below cost to nursing home; arbri-
tary level of eligibility, if one earns $504/month
then not eligible; bulky and slow bureaucratic
. approval for payment method.
(4) Inadequate reimbursement for cost of care. Requires
standards and regulations they don't pay for; and
wait months for payment.
(6) Families could be involved withart
p payments; too
i
many regulations; families forget their own.
C. Additional comments.
i
i (1) Title 19 is too easy to get on; payment is too low and
too limited.
(4) If there was anyway we would not have to participate
in the program, we wouldn't.
(6) Federal and State requirements are more demanding on
the Title 19 residents than for private pay residents.
18. a. Do you have a Title XVIII contract?
Yes 1 No 4
b. flow many patients were you serving on 2-1-78?
C. flow many Title XVIII patients did you serve in the last
12 months?
d. Please discuss how the Title XVIII contract could be improved.
19. a. flow would you rate your relationship with the Medical
Review Team of Johnson County?
Excellent 1 (1) Good 2 (3,6) Fair Poor 1 (4)
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14ILROH OLD BY JORM MICROLAB
B) Questionnaire Summary
CEDAR RAPIDS ANO UES I•lui����. .0+��
b. Please state any recommendations for improving this
relationship.
(1) Staff comments indicate they are inconsistent in their
expectations especially relative to dietary.
(2) Have only been in our facility a couple of times
(D.S.S. of Johnson County).
(4) Provide better training, especially in establishing
a working rapport with facility in order to accomplish
improved patient care which is supposed to be the
common goal. Evaluation of person's personality to be
able to establish above rapport.
20 a. The Medical Review Team makes a comprehensive review in
assessing the quality of patient care.
Strongly agree 1(1) Agree 2 (2,3) Disagree
Strongly disagree No opinion 1 (4)
b. What impact does this review have on your policies, procedures,
patient care, etc.?
(1) Feel they only stress the negative - not positives.
(2) Always do more paper work to update.
(3) Causes their continual update and improvement.
(4) Total resentment because of the individuals involved.
21. What do you see as the Care Review committee's responsibilities?
(1) Review level of care with community resources available.
(2) It's fine but always need to remind them of coming but
also wonder if its a really needed committee.
(3) which Care Review do you mean?
(4) Acting in an advocacy position if they fulfill their
responsibilities.
22. a. Your Care Review committee is adequately prepared and
organized to fulfill their responsibilities.
Strongly agree 1 (1) Agree 1 (2) 11 (4) Disagree h (4)
No opinion strongly disagree
b. Do you have suggestions on how to improve the functioning
of your committee?
(1) None - my involvement to date agreed with their
assessment.
(2) No
(4) The problem lies in the fact they are volunteers,
and if they fulfilled all their responsibilities,
it would be a full time job.
41CAO(IVIEO BY
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g) Questionnaire summary.
CEDAR RAVIOS AND UL5 IuihL,, iuyi,.
23. What changes have resulted in patient care and/or in other
aspects of your facility due to the Care Review Committee's
involvement?
(1) As an administrator I established my priorities.
(2) None
(3) None
(4) Little, other than they see most patients on a weekly or
monthly basis as lay persons and act as their advocate.
24. a. The State health Department's review of your nursing home is
effective in assessing and changing, if needed, the quality
of patient care.
Strongly agree Agree 3(1,3,4) Disagree
Strongly disagree 1 (6) No opinion 1 (2):
b. What is the review's impact on your policies, procedures,
r and patient care?
j (1) I'm satisfied in most areas - helped me.
i (2) Too much paper work and sometimes get the feeling of
{ the rigid rules that is becoming very costly to correct
{ and unnecessary.
(3) State Health Department has recently put supreme
i emphasis on non -care deficiencies and paper work
requirements almost to the exclusion of patient care.
' (4) 11as an impact although sometimes not as measureable as
one would guess since most is "paper compliance."
(6) They are more interested in paper work than patient care.
25. Do you have any additional comments and/or concerns (e.g.,
delivery of services, trends, gaps in services, etc.)?
(1) Would like to see them incorporate positives as well as
negatives (i.e., review committees and Nealth Department).
We never know if some aspect of our operation is good -only
j if it is wrong or inadequate. Relativeness to patient
care is missing.
(2) No
(4) Would like to see the Medical Review Teams come under the
direction of the Health Department, since the Health
Department's staff is better trained - more objective and
have a better understanding of the process of aging in
relationship to the health care facility.
t•._- I4
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• CEDAR RAPIDS AND ULS MOINL�, ;Uvl.
® johnson county
® regional planning commission
® ®%2 south dubuque street, Iowa city, iowa 52240 (3191351-8556
Isobel Turner cm.,w. n
Emil I.. Brondt
3-23-78
MEETING NOTICE
Family and Individual Life Subcommittee
(Subgroup B)
Thursday, March 30, 1978
8:00 A.M.
First Christian Church Lounge -(Alley entrance)
Iowa City, IA 52240
i
AGENDA
1. Providers of foster care services from the Department of
Social Services and Lutheran Social Services will discuss
the list of foster care concerns.
2. If time permits, we will discuss suggestions for questions
to ask day care center providers. Also, bring suggestions
about which day care centers to invite and possible dates
and times to have the meeting.
t'1iw<UI iU4c.0 BY JURM hl[CkULAb
LLDAX kAi'iJ�t A(IU
g® johnson county
®® regional planning commission
®'221/2 south dubuque street, iowe city, iowo 52240 (3191351-8556
MINUTES
Family and Individual Life Subcommittee
Subgroup A
U
Isobel Turner cm,,,�
Emil L. Brondt [,awne a,�
3-15-78
T ursday, March
9, 1978
8:00 A.M.
First Christian
Church
Iowa City, Iowa
52240
MEMBERS PRESENT:
Katy Kruse (Chair pro -tem) Jeannie Williams,
Tim McCue, Benny Leonard, Kathy Kelly
Bette Bunge, Faith Knowler (Subgroup B)
MEMBERS ABSENT:
Russ Proffitt
PROVIDERS:
Marg Strabala (Continuing Care Coordinator -
Mercy Hospital), Lisa Walz (congregate Meals),
Margaret Donnelly (Patient Representative -
University Hospital), Jo Sullivan (Homemaker
Services - DSS), Jane Wright (Beverly Manor),
Marcia Emmons (Home-based Care, VA Hospital),
Bill Hoekstra (SEATS), Mike Edwards (VA
Hospital Social Work Service), Kathy Kelly
(VNA)
STAFF:
Sally Baldus, Pam Ramser, Larry Allen, Don
Mulholland
The meeting was called to order shortly after 8:00 A.M. Discussion
centered on the list of questions based on the results of the
In-home Support Services Questionnaire.
Some of the providers felt that in general it was difficult to
answer the questions on the questionnaire in brief; many qualifi-
cations were needed to give the correct picture. Jane Wright
said that in some cases numbers and percentages were not known.
The mechanisms which exist for the continuity of care are informal.
Mercy Hospital receives the largest number of requests for follow-
up care and has informal links with the Visiting Nurse Association
(VNA) and homemaker Services (DSS) for care. More advocate -type
agencies are developing and many informal systems of referral
exist. The "homesitter" service which Mercy provides procures
volunteers through ads or referrals from other agencies. There
may be problems with formalizing this service; Marg Strabala said
that she would like to keep it informal rather than lose it. Kathy
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2) Family 6 Individual,.Life
• uUArc kAeluj AI40 UL,
Kelly suggested that the service might be semi -formalized so
that all relevant agencies would know of it and be able to refer
both clients and volunteers to it.
People who are not hospitalized but need in-home care services
are sometimes reluctant to call Piercy, since it is a hospital
location and they do not feel they are "sick". (About one half
of the people diagnosed as having achronic health problem in need
of continuing care had no prior hospitalization for their
condition.) A more neutral location for the service was sug-
gested, in order to stem this reluctance. It was also mentioned
that providing this service could easily be a full-time job
for one person.
Kathy Kelly mentioned a program in California called "In Home
Services", which has brought 'a number of agencies under one roof.
They now function as departments of a single agency. This ar-
rangement has helped to cut down on housing and salary expend-
itures, although the autonomy which existed previously is gone.
There is a need for a central agency, but this can be a fairly
delicate issue.
Information and Referral
Jo Sullivan emphasized that dissemination of information about
and coordination of services are lacking. There is no real
lack in services themselves. She further stated that a directory
or central resource person who is not tied to any one agency
might be the best means for providing information and referral.
Such a central information system would help to coordinate services
and provide knowledge of trends and needs in care... She said
that there has been a 50% increase in the use of Homemaker Ser-
vices when people are aware of them.
Kathy Kelly suggested that an assertive nurse might be an ap-
propriate dispenser of information. Bette Bunge suggested the
use of a yellow -page listing referenced under all relevant ser-
vices. This way people could call one number for information
and be referred to the appropriate service; they would not have
to call around to several agencies before reaching the appropriate
one.
Rural Areas
It is often difficult to put rural residents who might benefit
from in-home services in touch with those services. There are
several complications in this regard. In-home support services
are not accessible to more people due to agency limitations on
advertising and promotion of services. The narrow definion of
education on the part of governmental bodies and regulatory
agencies in different areas causes difficulty in this regard.
Lack of information dissemination causes under -utilization
of services. Lisa Walz stated that Congreate Meals cannot ad-
vertise due to restrictive regulations. Rural residents are less
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3) Family and Individual Life
• LEOArt RAPIJ� Alta Ji
likely than others to be aware of existing services. It is
difficult to identify those in need. Also the geographical
boundaries of the area served by Congreate Meals are unclear;
as other programs of Heritage Agency on Aging serve some
areas of Johnson County, there is a potential for overlap of
services.
The Public Health Nurse in rural areas acts like an "umbrella
agency" for information and referral and is often the only
such resource available.
Staff Development
The need for staff development was cited as crucial to effective
delivery of in-home services. The County Medical Society turned
down a request by the VNA to provide staff development sessions.
Marg Strabala is presently educating the nursing staff at Mercy
so that,they can become aware of the benefits and means of pro-
viding in-home supportive care. Most referrals to the Congregate
Meals program come from family and friends, although most
physicians are aware of the program. It was felt that many doc-
tors have not had much experience with in-home care programs
and that staff development would increase their understanding.
Discharge Planning
The philosophy of care is changing. Discharge planning was
begun 1) by regulation and 2) to involve the patient in his/her
care in the home rather than keeping him/her in the hospital
until fully recovered. The patient and family are involved.
Some of the problems involved in discharge planning were discussed.
The Continuing Care, Unit at Mercy is now functioning both as a
discharge planning unit for its patients and as a referral source
for individuals outside the hospital. Discharge planning begins
at the time of the patient's admission. There are several com-
plicating factors with regard to discharge planning for hospital
patients:
1) It is difficult to judge the capabilities of a patient
because he/she is in a dependent, non-ambulatory position
while in the hospital.
2) Patients often listen to their doctors who many times
don't know how in-home care works because they have more
experience with institutionalization, rather than the
discharge planner.
The physician's concern is often due to fear for the
patient's well-being (i.e., well intentioned). Ile/she
may not realize the benefits which in-home care, as
opposed to nursing home care,can provide.
611CRO1 ILMID 6y
JORM MICR6LAB
4)
N,itAJi ILALU BY JURM MICRULAb
Family and Individual Life
LLUAK RAPM AND JLj 'ice,:,L.,, .J:.r.
3) Nurses tend to be apologetic as a group. There is a
tendency to view follow-up care as corrective to the
acute care they have provided in the hospital; they
may become defensive rather than helpful.
4) Utilization review affects federal insurance patients
(e.g., Titles XIX, IVIII, and V). This sometimes causes
such patients to be released before they are quite ready
to leave the hospital.
5)' The affectional dependence which often develops between
staff and patients, especially at nursing homes, may be
a hindrance to discharging a patient who no longer re-
quires institutional care.
There is some resistance to the use of in-home services instead
of institutionalization on the part of clients and families as
well. Since nursing homes are now being used more for short-term
care, many patients have the opportunity of being institutional-
ized for a brief time and then returning home. However, often
the family becomes used to the situation without the patient
and doesn't want to take on the responsibility again. Some clients,
especially those who live alone and are without family, prefer
nursing homes to remaining at home.
Margaret Donnelly said that the Social Service Department at
University Hospital is more integrally involved in the patient
care process than is the case at Mercy. Because University
Hospital is a teaching hospital the doctor -patient relationship
is different; there is usually no long-standing relationship
established. The physician does not necessarily mediate between
the patient and social worker as at Mercy; services are easier
to provide.
Marcia Emmons said that the situation at VA Hospital is much
the same as that at University Hospital. In addition, VA hos-
pital has its own Hospital-based Home Care program which provides
in-home services to veterans within a 35 -mile radius of Iowa City.
The staff involved in providing this service includes the follow-
ing: 3 full-time nursing assistants; 2 full time RNs and 1 half-
time RN; 1 half-time dietician;l eighth -time physician, and 1
full-time social worker. The social worker has prime respon-
sibility for this service. The program also refers clients to
all appropriate resources in the area.
Jane Wright stated that most patients do not enter a nursing home
until other alternatives have been exhausted, People in interim
stages of recovery are now staying at home instead of entering
residential care facilities at all. Some residential care facil-
ities in Iowa are nearly empty. Because of the increasing cost
of nursing home care, more people are now willing to patch
I4KROI ILI4C0 BY
' JORM MICR6LAE3
MiLi(UFiLMLD BY JORM MIGROLAB
5) Family and Individual Life
things together by using a variety of resources for in-home
care rather than pay the cost of nursing home care.
Adult Day Care
Adult day care was seen as a service which is very much in need.
It is,f.or all practical purposes, a service which is non-existent
in the area. Regulations prohibit nursing homes from housing
adult day care services. The Iowa Code states that a nursing
home may provide only one service (i.e.., nursing care). It cannot
provide additional services such as adult day care.
Jo Sullivan also felt that nursing homes may not be the best
setting from which to deliver such services. Since no adult
day care services are available, this often means that a relative,
husband or wife of a couple, must quit work to take care of the
patient, or put him/her in a nursing home if this is affordable.
Adult day care is very much needed. It was suggested that this
service might be housed in the Senior Center.
Definitions of Terms
operational definitions of commonly -used terms are lacking.
"Attendant services"and"companionship", for example, could not
be clearly defined by any of the providers. Also, no one seems
to know of any stated criteria for choosing between nursing home
placement or returning home.
other Information on In -Home Care
Since the Council on Aging has suffered recent cutbacks in funding
the in-home services which they are able to provide are not suf-
ficient to meet the need. Marg stated that, despite this, a
patient should not be deterred from returning home if he/she is
able and wishes to. She further stated that a patient has the
right to return home if he/she wishes, even though he/she might
be placing him/herself in jeopardy should a fall or other acci-
dent result when no one is around.
Neighbors who are asked to help someone who has chosen to stay
at home are often more -than willing to do so. This may involve
something as simple as watching for a signal, e.g. a raised
windowshade in the morning, or it may involve helping run errands,
etc. The Rent -for -Services program at the U of I might be used
by an elderly individual; a student boarder could help with
chores in exchange for a room. Several agencies which provide
services on a for-profit basis were mentioned. Professional
Medical coverage, Medical Pool, and Kelly Girls all offer pro-
prietary in-home care services. These are quite expensive and
often the client doesn't realize what it is costing until later.
1-11 CROP ILMID DY
i l
JORM MICR6LA9
rnAfi n.1. •;� ^� 51(11Y
1416(01ILM O BY JORM MICROLAB
6) Familiy and Individual Life
• CEDAR RAPIDS AND uL'�, 9w;:u�, �
It was generally felt that in-home care for the terminally ill is
becoming more accepted. There is a need for double -shift coverage
and weekend coverage. It was also stated that support at the
moment of death is difficult to provide, since the moment of
death cannot be foreseen.
The meeting was adjourned.
Pam Ramser
� Id I f.ROfILIdEp BY
JORM MICR(�LAS
MAV V,1t"q, . ?ES N01'IfS
i
m1t,k0FILMLO BY JOkM MICkOLAB
CEDAk kAN105 AND uLS MuI,IL,
ADDITIONAL INFORMATION ON I14-FIOME SUPPORT SERVICES
u 11"
(Supplement to Minutes of March 9, 1978 Family and Individual Life
Subcommittee meeting)
March 9, 1978 Doris Bridgeman (Council on Aging)
I. Chore Services
Chore services were discontinued by heritage Agency as a
priority program. However, the Council on Aging is pro-
viding minimal chore services, e.g., snow shoveling, on a
volunteer basis. The Council on Aging (C.O.A.) is still
receiving many requests for chore services, but is starting
to curtail services slightly, primarily because people have
become aware of the program's cut in funding. The people that
C.O.A. utilizes are volunteers from the School of Social
Work and students from Regina high School. These students
are only reimbursed for their mileage.
Doris stated that the greatest need is for the provision of
more chore services. These services are extremely important
if people are to remain in their own homes. Domestic help
is becoming extinct or too expensive. 'D.S.S. has funds for
reimbursement for chore services, but there is no agency that
has a list of providers.
II. Friendly Visiting and Telephone Reassurance
The Friendly Visiting and Telephone Reassurance programs are
adequately staffed with volunteers and paid staff to meet
the demand for these services.
March 13, 1978 Sally St. John (Department of Social Services)
I. Chore Services
The chore services provided by the Department of Social
Services are funded by State Supplement Funds, which are dis-
tributed to each district. All of these funds are not being
used at the present time.
The eligibility guidelines for the D.S.S. Chore Services
program are the same as those established for Title XX. If
a person meets these eligibility requirements then the chore
services which are provided are paid for up to $100/month.
with special approval, the client may receive $175/month.
I4ICROF I UIED BY
JORM MICR+LAB
frn'V IdWNF"=
hllL,RWI LMLO BY JORM MICROLAb
2) Supplement to Minutes
Family and Individual""rife
3/9/78
CEDAR RAP105 ANU UL`., AUi,4u, .Jw
If the charge for services exceeds $loo/month, or $175/month for
with special approval, Payment services is made by the
payment is by the hour, day or
client. The schedule of month.
There is generally
The amount of pay is usually minimum wage.
a six week delay of payment, which is a drawback.
ding
Sally St. John also stated that DLSeS1'aPeT avoided
dis soncum-
However, they have provided one -
worth one-time chore service because supervision is
bersomb it is not worth it• resent time no sup
time chore services. At the p stem to provide
needed. Another need that sally documented
provided for chore service work. Some s is for a .list of
such supervision is ,s stated need
which coincides with C.O.A. provision
and del -
which to facilitate
notedthe
that an increasing
chore service p in. How -
number
of chore services. Sally uests for
number of requests for arle°re keePingservices
with reQing
ever, at Present they
services.
Ii. In -Home Health -Related Care Pro ram lement Funds
ro iam is also funded by state Supe alloted
This p g• are not close to using the money
and they (D-S.S.) fee scale and the paper
to them. This program has a sliding -
work involved is cumbersome.
The program is designed to help people who would otherwise
per month for the provision of in-home
institutionalized to remain at home. A Person may re -
be
ceive UP to $335.60 P e from an occasional check on
services. Services can rang nurse's
an R•N•, L.P .t4.,
a patient to 24-hour intensive care. The supervision o
Provision of services can be done by
aide, orderly or even a relative.
It is sometimes difficult to find a provider, particularly
for night-time services. Part of this problem is servattrices
table
to the six week delay of payment for the Ber ads, the
rendered. strabalars are (Mercyobtained Hospital)Lhas',eandathe D.S.S list.
list Marg
Home (Adult Foster Care)
III. Fam it Life
for this program comes j
from a juveniles. Li-
ifferent source
The funding Provide foster care fortime
Li -
than that used to P time. At the preseonsibilitY
tensing of homes takes a long the
part-time stafalperson
Ila
fosternhomes9indJohnsonscounty.
of recruiting person for this
What is actually
needed is a full-time stfoster care Payment)
task. Funding for the actual care (lof clients who could
is available. There are also plenty homes instead of institutionalization
benefit from adult
foster pmentallY lisabledpopulation
(e.g., the Younger
141 LR011 L1410 OY
i
JORM MIC R+LAB
rrbnP Pnr1n. . 'SFS
401pf5
1.11CROFILMED BY JORM MICROLAB
3) Supplement to Minutes
Family and Individual�ife
3/9/78
CEDAR RAPIDS AND UES MUjkL'�,
March 13, 1978 Marg Strabala (Mercy hospital)
I. Discharge Planning
Theoretically every patient has the option to see a discharge
planner. However the doctor seems to have the most influence
on this decision for post-hospital care. The families also
have input into this decision.
The way in which Mercy Hospital has achieved agency invol-
vement in discharge planning has been by inviting specific
agencies (e.g., V.N.A. 6 Homemakers) to come give talks
about their agencies.
Marg never makes the decision for the patient. She gives
him/her all the options she is aware of and then leaves the
decision up to the patient. Upon discharge Marg tries to
utilize neighbors, churches and any other resources she is
aware of to eliminate barriers for placement in the patient's
own home. She does not know of any physical barriers that
have been the determining factor in the decision to return
a patient home or to place him/her in a nursing home.
March 13, 1978 Marcia Emmons (VA Hospital)
I. Definition of "Attendant"
To Marcia's knowledge there is no definition of "attendant"
that is applicable for our purposes. (Federal government
may have a definition)
II. Discharge Planning
The social worker at V.A. Hospital makes the recommendation
j that a patient be seen by a discharge planner. This recom-
mendation requires the approval of the M.D. Every patient
has contact with a social worker at the V. A. Hospital.
It is the responsibility of the V. A. Hospital to be aware
of community resources so that simple adaptions concerning
in-home support services can be explored.
One problem that impedes agency involvement in the V.A.'s
discharge planning for patients is the Privacy Act (1974).
It states that no information about any veteran can be given
to community agencies without separate authorization by the
patient. This can be a long process, assuming the patient
is amenable to outside intervention.
Also the V.A. Hospital invites community agencies to do in-
service training for hospital staff so that they can better
serve the patients.
T -�( I4IEROFILMED BY
DORM MICROLAB
ffhAR R,V1T. • qF°.'40RIC5
MIC(OFILML D BY JDRM MICROLAB
4) supplement to Minutes
Family and Individual^',ife
3/9/78
• CEDAR RAPIDS AND ULS HUI:ML , urll+
Iowa code: Health Care Flitll
"No other business or activity shall be carried on in a health
care facility, nor in the same physical structure with a health
care facility except here and after provided, unless such business
or activity is under control of and is directly related to and
incidental to the operation of the health care facility. No
business or activity shall interfere in any manner with use of
the facility by residents or be distur.bing to them."
This section of the Iowa Code is a roadblock to allowing nursing
homes to provide adult day care within their facility. Beverly
Manor had all but started their program when the -Health Depart-
ment cited this section of the Iowa Code. 14owever, other nursing
homes in Iowa have set-up adult day care in their facilities and
the Health Department has not done anything about it or may
not be aware of it.
yam. Y IA CROF I LI4ED BY
JORM MICR+LAB
® johnson county
® regional planning commission
® e Isabel Turner cm;,wm
221/2 south dubuque street• iowo city, iowo 52240 (319)351-8556 Emil L. Brandt E..,w a,e«
March 27, 1978
MEETING NOTICE
Justice: Subcommittee
Monday, April 3, 1978
St'.'. Paul's Lutheran Chapel
404 E. Jefferson
Iowa City, Iowa 52240 - -
.. xxx+xxxxxxxxx++++.+x*x+++xx+x++x+xxxxxx+x+xix*xxxxxx+xxxxxxx+xx.•
AGENDA
This will be a meeting with representatives of youth -serving
agencies for the purpose of discussing recommendations 1, 2, 7,
8, and 9 of .the Juvenile Justice profile (pp. 24-29). We will '
also be 'attempting to set up a mechanism for ongoing meetings
between agencies for the purpose of further discussion of
needs and soulutions and to aid in coordination of services and
inter -agency communication.
A list of the agencies which have been invited is enclosed.
67q
JowM 4111-.R01 AB
® johnson county
®= regional planning commission
® ®1/2 south dubuque street, iowo city. Iowa 52240 (3191351.8556EIs Isobel l Bron er E �, , uKro
3-21-78
MINUTES
Justice Subcommittee
March 13, 1978
7:00 P.M.
First Christian Church Lounge
Iowa City, Iowa 52240
MEMBERS PRESENT: Rex Honey (Chairperson), Mardi Cooper, Rodger
Darnell, Gretchen Grimm
MEMBERS ABS ENT: Mary Boland,. Doris Bridgeman, Ethan Fox, Nick
Karagan, Carol Spaziani
STAFF: Sally Baldus, Don Mulholland, Pam Ramser
The meeting was called to order at 7:15 p.m. Discussion centered
.on implementation of the subcommittee's first year recommendations."
Juvenile Justice
It was decided that representatives of youth -serving agencies will
be invited to a meeting on April 3rd at 7:00 p.m, for the purpose
of discussing relevant recommendations from the first year's work.
(This includes recommendations 1,2,7,8 and 9 in the Juvenile
Justice section of the work plan.) The feasibility of ongoing
meetings between representatives from these agencies, for further
discussion of mutual concerns and strategies. for solving common
problems, will also be addressed at this meeting.. JCRPC staff
will invite all relevant agencies to the meeting and apprise them
of the recommendations involved.
Recommendation 5, concerning the new Johnson County jail facility:
JCRPC staff will call Sheriff Gary Hughes to request a meeting with
either him or a deputy, and the jail architect for the purpose of
finding out how plans to include appropriate juvenile -adult facil-
ities in this building are developing. The staff will request this
meeting for a Tuesday, Wednesday or Thursday afternoon. Subcom-
mittee members will be informed of the meeting 'time decided upon.
Recommendation 6, concerning training in juvenile matters for
attorneys: JCRPC staff will call Jack Dooley and the Johnson County
Bar Association to request consideration of this idea, and will call
Carol Worlan at the Eastern Iowa Area Crime Commission (EIACC) re-
garding possible funding of a training program.
J014M htl c.RFJI All
2). Justice Subcommittee Minutes
Recommendation 7, concerning information for youth: Mary McMurray
of the Crisis Center is getting together materials on birth con-
trol and V.D. Rex Honey will call Nick Karagan and/or superin-
tendent Cronin to ascertain the schools' interest in assisting
with this project.
Recommendation 10, concerning alternative placements for young
offenders: This will be brought up at the meeting regarding the
plans for the jail facility.
Adult Corrections (Numbers tef.er to recommendations in profile
and work plan)
1) JCRPC staff will ,draft a letter to be sent to George
Kaiser and Gene Gardner, DSS, in Des Moines, with a
carbon copy to Victor Preisser, asking how the decision
was reached to place individuals on pre-trial release in
aseparate facility, rather than in the existing half-
way house facility.
2) Jail meeting -see Juvenile Justice recommendation 5.
3) The MentalHeal.th/Chemical Dependency Subcommittee will
handle this recommendation.
4). Subcommittee members will try to have a lunch meeting with
Bernie Barber to discuss job opportunities.
Protection of Elderly Adults from Abuse, Neglect and Exploitation
(Numbers again refer to profile and work plan recommendations),
1-2b) Staff will obtain information on these and report to the
subcommittee.
4-5).Rex will arrange a lunch meeting with Helen Hageboeck to
discuss these items.
Discussion on a new topic for committee consideration, assistance
to victims of violent crimes and/or their survivors: Don will
contact Police Chief'Harvey Miller regarding possible pilot pro-
jects and funding sources. Staff will call Barb Schwartz of the
Law School Clinic program for information on a restitution
program in Phoenix. Harold Victor, Chief Judge, Linn County Court-
house, 3rd Avenue Bridge, Cedar Rapids will be contacted regarding
the trend of judicial restitution sentences.
Sally brought two pieces of legislation introduced in the Iowa
General Assembly to the subcommittee's attention. One, dealing
with an inmate employment program, will be supported by the
committee with letters written to the appropriate legislators.
The other, dealing with protective legislation, will be xeroxed
for the next meeting.
UMM 4110.1701 Aft
.. . rT JUi01 "I:(. H UIJtu
3) -Justice Subcommitte .Minutes
The next general subcommittee meeting was set for Monday, April 17
at 7 p.m. In the interest of having some youth representation on
the subcommittee, both Rodger Darnell and Mardi Cooper offered to
invite one person each to the next meeting.
Pam xamser
DORM MIGROLAB
AGENCIES AND INDIVIDUALS WHICH HAVE BEEN INVITED TO APRIL 3 MEETING
Assistant County Attorney for Juvenile Matters
Boy Scouts
Campfire Girls
Community Experimental Education Center
Coralville Recreation Department
Crisis Center
Department of Social Services
Families, Inc.
Free Medical Clinic
Girl Scouts
.Iowa City Recreation Center
Job Service of Iowa
Juvenile Diversion Program
Juvenile Probation Office
Kirkwood Community Education Center
-Lutheran Social Service
Mark IV community Center
Mayor's Youth Employment Program
MECCA
Mental Health Center
PALS
PS -4
Superintendent• of Schools
United Action for Youth
University of Iowa Division of Recreational Services
Wesley Foundation
Youth Homes, Inc.
JORM MICROLA0
h1il,RUr 1Li4LU BY JORM MICROLAB
UDAk RAPiuS AND L)ld ;0-:1-• .-1.
/'r -
`f. wMM MT DES MOINES SUNDAY REGISTER Y MARCH 26, 1978
How does your city's ;.
government measure up'i
By JAMES FLANSBURG
a Is the sewage-tr4tmenl plant
Yes ❑ No ❑
Register Political Writer
worklmg; are there plane for
VEN %FITH our. Russian
get swept and washed and plowed
— downtown lanes reserved for buses
winter ahnost'goelk our
more often then yours7
and cabs, for example —and moving
Old Repor*esIon
Yes ❑ NwO•
people; rather than simply dedicating
for making up w� be
_ ; •
himsel to..folia{and parting can?
calls old Russian
'M1Vben
GIs the street, sewer, lire and
Yes ❑ No O
prover is not d1mi0lshed.
police equipment, instead of being
you're paying attention to one thing,
replaced regularly, merely cannibal-
*Are old hada and apartment
you should be watching 301104111119
lard so that you'll have to vote for a
building., getU4 txt up into more
else," he intoned the y: '4
big replacement bond Issue in the
apartments than the wdng orditam
An Congress, a letlslattd'e'or a City
future?
allows — thereby overloading the
council," he said, "when everyone is
permitsstreet cuts, plumbing Inspec-
sewers, crowding the streets and so
focusing on one thing, the special.
Yes ❑ No ❑
forth?
interest lobbyists are usually doing
something else. In the Iowa Iegle•
a Are the paving, resurfacing, seal-
Yes ❑ NO ❑
lature right now, for example, when
coating and sidewalk construction
programs haphazard, with no plan
a Do zoning violators escape prcee-
most people are worried about
being followed to achieve certain,
cation by merely promising to obey
property taxa or throwaway bottle
is - ei u cutiing the costs of
gashigh-maintenancesuch
the code until everyone forgets?
or consumer Interest rates, the mean-
facturers and the Iowa Fsderatloo ofYes
streets?
❑ No ❑
Labor are working to bottle up a bill
yes ❑ No ❑
'.
e Do you have a plan and mooing
to permit someone to go Into state
court and sue after the Iowa Civil
` the.city have any system
commission and city council which
Rights Commission Ignores a can for
for knowing that It's getting the street
lighting it's for?
are very strict about zooWg changes
but a board of so" sd)id usent that
a certain period of time."
paying
T
will give It all away all tbwgk there
. The old boy showed sips of dehv.
.ering his four-hour lecture and,
a•Yes No❑
were no zoning It Ali?'
except for the time a reader showed
1' V there a program to tear down
Yea ❑ NO ❑
up with a horsewhip, Y00'11`6er e off
"or.upgrade decrepit gnaw, zeddoesd
seen the newsroom clear out w
It work?.
*Do you have a mndunelloning
quickly.
I went to City Nall and war gravely
''
Yes.❑ No ❑
civil service system In which
somebody's brother-in-law always
shocked. They've let that splendid ole
ends ftp at the tp'og tie"prontotlon
building take on the appearance ad
and appointment IYU?. .
the railroad passenger depMa wben.
Yes ❑ No ❑
the railroads were getting out of t1N
business by making every
sea aer�q,
"INN
passenger
thing dreadfully ugly or dreadfully In
a h it eary to get a' parking or
convenient or both.
traffic ticket Head?
The hallways are cluttered and
a Is the sewage-tr4tmenl plant
Yes ❑ No ❑
dirty. The ceiling of the Great Hall Is
worklmg; are there plane for
so grimy you can barely we the deco-
erpandLlg It .are the sewer rental
a Does the city council ever talk
rations; globes are missing from the
(ea high ensgU ta permit the fund to
about anything other than swimming
magnificent light fixlares. It's
finance It?
pools and parking garages when It
probably safe to guess that they're
Yes ❑ No ❑
discusses its capital Improvements
' getting ready to deaWy the Great
self -govern.
program, If any?
Hall by double -decking It on the
00, tbert a bridge -renovation
• argument that even motel modem
progNnrltefwhere except on paper?
Yes ❑' No ❑
is preferable to that seediness.
And the Old Reporter's words
Yes ❑ No ❑
*Does the assessor ever do
began to echo.
a Are the license and Inspection
anything except complain about how
"This is a state elecUon year so it's
)ees the city charges for building
compllcated the state law IS?
time II watch
he cityha" he said.
permitsstreet cuts, plumbing Inspec-
Yes ❑ No ❑
an,� watch
Y Y You
tion ant! w forth high enough to pay
state government."
the outs of the Inspection programs
a Doq the urban renewal board
As a class, city officials blame ev-
so that your city is not subsidizing the
ever really try to sell the land that It
crything on the state and federal gov-
builders, the plumbers, the electri-
has bulldozed?
ernments, arguing that neither gives
them enough money and that the
ciasandsoforth?
Yes ❑ No ❑
state, moreover, puts all aorta of limi-
! Yes ❑ No ❑
tations on municipal efforts to gNa
enough money to run things right,
the Cit safety
mired cityb gin and d s y
a If you have business at City Hall,
do you have to take time off from
There's a lot of truth In that Acre inP24
ca
where the builders, Ne unions and In-
work because the hours at City Hall
are set for the employees' conves-
Iowa, but it is also used as an excuse
' h Ih facts won't let It wash
specters are comfortable?
ience instead of the citizens'?
w en e c
' Therefore, courtesy of our Old
Yes ❑ No ❑
Yes ❑
No ❑
Reporter• here is what might be
• called A Citizen's Checidfst' •to
` e Do your parking meters work as
*Do your answers
to these
Measure Now Your -Town is
*011asthose lnOther towos?
questions make you
think that
.. Working. In no particular order.
Yen ❑ No ❑
Americans are ready.for
self -govern.
mens?
e Do the streets In the neighbor.
a Is your traffic engineer doing
.� hnods where your city officials live
anything about mass transportation
Yes.❑
No ❑
675
II1r.lt01 WAI'D BY
DORM MICR(�LA9
NiutuliLALU By JORM 1.11CROLAb
Toes and spirit
have room
to wriggle
in Iowa City
By MARK ROHNER
City Editor
Iowa City Press•Cifizen
IOWA CITY, IOWA — "Like taking off
light shoes."
That's how a transplanted
Philadelphian, writing In Harpers
magazine, once described how it feels to
settle in Iowa.
That Philadelphian has become one of
The most enthusiastic exponents of [lie
luwu City liluslylo. His name is [Aurence
Lalore, and hos an author, historian and
college professor with a distinguished
International reputation.
Hos among hundreds in Iowa City who
have shucked the light shoes of life in the
big cities and come to live "In the
Sticks," as the title of the Harper's article
bluntly put it. Not Qlat they've given up
-shoes alltogether and become barefoot
rustics out in the com country. In Iowa
City, more than a Iew F.tslerners have
Is.,u sugam,sl L, told, enlnyoul 1114, in .m
megnd,nI 1%ul ul nnal Ponta,, d,xrai I
uusm Iwrvurl Ix•Innd Ilu, exeitenu,nl,
Inleonit et11ludrw, Intellerlwd slunuhdlun
and cultural opportunities of lancer cilirw.
Consldw Thal Iowa City, a town of
50,000 on the hanks of the Iowa River,
about 60 miles west of the Mississippi, is
the place where:
Major achievements in medicine and
11 Oannetleer
LLUArc RAPILJ� AtIU uL
M"
apaclty crowd of 604M enjoys the half•
time show at an Iowa Hawkeyes' game
(photo below). The University Hospitals
complex (upper Ie" In photo) and clinics
serve an average of 1,000 inpatients and
outpatients dairy.
spac&physics are almost commonplace.
An international commurilty of
distinguished writers — perhaps including
the Shakespeare or Goethe of our century
— has grown up.
Computerized educational testing came
of age.
The world's first educational television
broadcasts were transmitted.
Artists of the stature of Rudolph
Nmeyev, Arthur Rubinstein, loan
Sutherland, Vladimir Horowitz and
Andres Segovia regularly play to sellout
audiences.
As in other'coflege towns large and
small, life in Iowa City revolves around
the local university.
Few towns the sire of Iowa City (its
50,000 population includes students) are
the locations of institutions the size of the
University of Iowa, a Big Ten college with
an enrollmbnt of 22,000. And fewer still
have a campus occupying the heart of
lown. In Iowa City, the main downtown
iutem+rlion Isrrrlrrs Ilio n•nlrai vmnpus
II menus 111,11 evorynn4, In lows City is
urvrnlv,xl witb the univoolily. More 111,111
Isdl of Iowa City's Isrpuhdfnn ,Illonds the
university, oI works Ihurq or Ixilh.
I-Iiii sls ul uthers landlords, mer
chants, Innkoopers and mslaurateurs
depend on the university lot their
livelihood.
Renting apartments may be Iowa City's
:4100IILVIIn 6y
JoRM MICR46LA13
biggest industry, next to the university.
Fully hall of Iowa City's housing units are
apartments — and that's not counting the
university's dormitories. Still, there seem
never to be enough.
Real estate agents do a booming
business here, too. University faculty and
stall members are a highly mobile group
— and a well paid one. It's not un-
common for a professional at the
university to buy a $90,000 house and
sell it again within a y,au.
Still, it's not as if there's nothing
permanent about Iowa City's neigh.
borhoods. Walk a few blocks oil campus,
and you're in Iowa City's only teal ethnic
neighborhood, swilled by Bohemian
immigrants around the turn of the can.
fury, and still the home of many of their
descendants.
11 the university makes Iowa City a
changeable place by supplying it with a
transient population, it also makes an
inq,otlanl runiribuboo Io nmummily
: lAlilily
Tho unwermly, will) 13,6SH locully and
!;Lill owullx-m, Is by Inr the ohms hrnpwt
employer, and the III of johs at the
university doesn't increase or diminish in
propndion with the national employment
rate.
University jobs aren't threatened by
foreign competition, layoffs or automation.
G76
hliLiiOi I1-i4i-0 BY JORM I.1ICRULAB LiUAit RAP IUS AND UL'; iv.:,L -J^i'
The university isn't going to move. The
result is that, even by Iowa standards,
Iowa City's unemployment rate is ex-
ceptionally low — 1.3 percent in one
recent month.
And university employees make good
money. Average family income in Iowa
City is $16,500 per year — about $2,000
above the average for the state as a
whole. The university's payroll totals
$135 million annually. Add to that the
Ihouwmds (if chinks from Mom ;mel Doll
that arrive here to pay college expenses
and you have the dollars to support a
thriving business community and to make
Iowa City practically recession•prcof.
Of course, there's a lot more to Iowa
. City than just the university.
Yes, there's Industry here. But Iowa
Citians have been choosy about the kinds
of industries they want In their com-
munity.
11 811OW9 IOWA Cily s "h)IIe chip" In.
rinslnr•s nu•hulo pnr'Iot and F7;unhlr
(hKdhlHrslr .caul shaugxx,), Owetw BruHli
Co. (hwlhbrushos), Sheller -Globe Corp.
(automotive interior trim and electrolorm
nickel molds), H. P. Smith Co. (decal
release paper and film), Thomas and
Belts Co. (electronic fittings), H. I. Heinz
Co. (warehousing), Moore Business Form
(business form — what else?).
No noise. Certainly no smokestacks.
Good-looking plants on landscaped
grmrnds. That's industry, Iowa City style.
oOmo of Iowa City's; Mggmt industries,
car Lu 1, dadl even have larlotim.
FiJ,ddrshrvl aH o spin ('11 411 work .,I Ihr
university on vilucntional testing and
rnmpulerixed data processing, they mak
low., City a neliun.,l crnttr tat
tltldialNAnal-sdrvlciw...�1"��u.S;�J.`'.�r; �;
Aoiericnn Gallego ieling'>'
Pnxpam, with its national hoadqunrtms
hru', provides a rollwy' admiminm
11411111(l old runo:urltntl prININ1111 1"d
tach ye,o by aloud one million cnllegt
bonnd students in the 0,S, and in more
than 50 lorrign rounlries. Anolher
prrx)ram is Ilw5I by triple than half a
million shidrnls mutually its it mellnrf of
applying for various types of college
financial aid. In all, ACT provides mom
1y7 r,nJ rdrl •.ervu tc; wl•th•J Is,
educational testing and educational
grants.
Across Interstate 80 from the park -like
area surrounding ACI"s handsome
headquarters buildings is the
Measurement Research Center of
Westinghouse Learning Corp. It is the
largest wholesale lest scorer in the United
States.
Both ACP and Measurement Research
Center are the hrainchildom of Dr. E. F.
Lindquist of the Universily'.s College of
Education. Lindquist, now retired, was
director of the Iowa Testing Program,
which is responsible for the in.
femationally known Iowa Tests of Basic
Skills. The Iowa tests, used in schools
throughout the country, originated here
more than 50 years ago.
Last year, the publisher of those tests
and others, Houghton Mifflin Company's
Test Department, moved here to become
Iowa City's third major educational
Ioulintl indunlry. Ilnughlon Mifflin '11w)pu DliHltrre;nul rwlls IeHis d,•vrlol><HI by
ACI', and uses Westinghouse's scuong
services.
Iowa City's recent industrial growth
lends diversify to a local economy
previously almost entirely dependent on
.101111, Iowa, Amish drive to Iowa City
shopping centers In horsedrawn carriages
(photo below),
the public sector. But the university and
its medical center remain the dominant
force in the community.
A recent survey of the nation's
university -owned leaching hospitals
placed Iowa at the lop in three categories
used for comparison: Hospital beds
(1,099), admissions per year (37,181) and
patient days of care annually (327,197).
The university was a pioneer in "speech
pathology and in Ihr vdnratio., and rare
of severely handicnp{oHl rhildren. IIs
departments of orthopedics, phar•
macology, otolaryngology and
ophthalmology are internationally known.
The university's stature as a medical
center is matched by its reputation for
cultural leadership — also going back to
the 1920s. Then, the university ad-
ministration made a bold move, deciding
to accept original works by students in
writing, theater, music and fine arts in
Best of dissertations as thesis requirements
Inr •elvonrrd dr•tlrv,e:
As only ,m 14311, I.dr Matbauur,
waling of i hoom in she arls in this
Mississippi Valley, declared, "If you seek
the foremost center of the artistic
groundswell in the Valley, you will find it
at .. , the University of Iowa."
(Continued—next page)
e (1
t i•
I•IICROIILI•IID BY
JORM MICR46LAEI
."Cr. 'I'-
MiL<UI iLi,ILU BY JORN h11CROLAB
Author John Choover once wrote about Iowa
City's front porches (photo below).
(Continued)
Iowa became fertile soil for the talents
of young writers under the leadership of
lowmhom Ixx�l Paul Engle. Thu luwa
Writers Workshop he heddud Jur 24 years
includes among its alumni Pulitzer Prize
winners Anthony Hecht and W. D.
Snodgrass, National Book Award
recipients Robert Bly and William
Stafford, and other noted authors such as
Jane Cooper, Flannery O'Connor and
Richard Kim. Instructors have included
such notables as John Cheever, Kurt
Vonnsgut Jr., Robert Penn Warren, Vance
Bourjaily, William Price Fox and PhiliP
Rcdtt.
Engle later founded the Inlemalional
Wriling Program, which in its 10 years'
existence has brought published writers
of high reputation to Iowa from every part
of the world.
Cultural life in Iowa City was greatly.
enhanced in the 1970s with completion
of the Iowa Center for the Arts on the
university campus.
Hancher Auditorium has given Iowans
a center for the performing arts rivaling
any concert hall in the country. Since
Hancher opened in 1972, some three-
quarters of a million people have come to
heir Rubinstein, Horowitz, Sutherland,
Sills, Segovia, Ozawa, Stern — and to see
Nureyev, the Joffroy Ballet, the National
Ballet of Canada, Ricardo Montalban,
Hal Holbrook and others.
The great Vladimir Horowilz was so
delighted with Hancher and Iowa City
that he was booked for a rare return
engagement, and later enchanted a
crowd at a local saloon by joining the
70 Gannalleor
CLUAR RAP1U5 APIU ULS )IU,:iL.
honky-tonk piano player lot en'
tertainment.
Although it isn't evident in a huge
complex nl huddin(p hill, the lenpilals er
Ihu Crnlrt ler Ihr Arls, np.ire physirx el,
dnolhor arae whore the univemilys
leadership is recoryrized nationally.
This is largely attributable to one man,
James A. Van Allen, whose name literally
goes all around the world. It was Van
Allen who detected, with the aid of
instruments developed it the university
and launched in America's first earth
satellite, the region of cosmic rays
surrounding the earth. Now, il's.known as
Ile Van Allen Rodialion Ball.
Van Allen, it n,dive of Mount Pleawlnl,
Iowa, 50 miles from here, is still in Iowa
City and still engaged in space research.
Jut a few months ago, he and other
researchers announced they had
discovered a naturally occurring nuclear
process between the orbits of Mars and
Saturn.
The eminent space physicist isn't above
more down-to-earth pursuits, however. He
finds time every semester to leach a
freshman astronomy course. Van Allen
even helped the Inwe City Press -Citizen
In come up with what must he the most
accurate sunrise and sunset tables ever
published in a daily newspaper.
All this learning and culture in Iowa
City is, of course, supported by the sweat
of the most productive farmers on the
earth. Iowa Ciliane are proud to live in a
center of intellectual activity, and most
are also proud that its roots are in the
land that nourishes Iowa's core and hogs
economy.
.Hera, you'll Ind nupoeintellecluals,
larimeis In ds" led "Supersweet FeeCaps,
people in exotic dress speaking'airhnge
tongues, farm boys and girls away at
college, working folks, business people —
all living in the same neighborhoods,
standing in line of the same super•
markets, affording the same churches,
lying on blankets to watch fireworks on
the Fourth of July, boating on the
Coralville Reservoir or picnicking at Lake
Macbride Slate Park.
This is, after all, Iowa.
Como out and take your shoes off. M
lalramuaco or
JORM MICR4�LAB
A slow
watch gives
Iowa City a
capital start
IOWA CRY, IOWA — Iowa City, first
capital of the state of Iowa, was also the
first capital of Speidel Newspapers Inc.
In each case, Iowa City's short-lived
prominence began with an enterprising
Now Yorker - Chauncey Swan in the
1830s, Merrill Slx:idol in the 192M
Chauncey Swan deserves menliuu here
because, 11 his watch had been last,
Merritt Speidel might have had to launch
his newspaper group someplace else.
That's giving Chauncey Swan the
benefit of the doubt. There are unkind
persons who over the last 138 years have
kept alive the calumny that Chauncey
Swan's watch was a bit slow —
suspieiously so _ ns midnight drew near
May 1, 1839.
But what;d,be.was setting back the
hands on hid`vvatch as he consulted it
repeatedly that night? Iowa City has him
to thank for its status as a medical,
educational and cultural center — in-
deed, for its very existence.
Swans was undoubtedly the only
timepiece in the frontier village of
Napoleon, Iowa Territory, where he was
directed to convene a commission to
select a suitable site In Johnson County
for the new territorial capital,
Only Swan showed up the morning M
1,IiLkUi IL'leu BY JURM I'IIGRULAB LEUAk kAPLJ', AltJ uL 'Ic.,:,c.. •-^"
I'' • Bac•rellef sculpture (rets photo) above the
1' • M1 main entrance to the Press{iBun's plant
(( stows the latest technological developments
of 1971. OM Capitol (center of right photo),
the centerpiece of what's known in Iowa
City as the university's Pentacresb borders
part of downtown Iowa City.
wI�
the appointed day, May 1, 1839. People
beauty serves as it reminder of when it
Iowa
training ground for many journalists who
later joined. the Press-Cilizen.
began to worry that Johnson County
was the 1110x1 inlpodanl place on the
There have been other times the Press.
I might lose the capital to some rival. •;.
settlement if the three.man commission, or
'prairie.
''Chauncey Swans portrait, framed in
Citizen was glad to have the Iowan
1 a majority, did notlmaet that day.
A was sent 35 miles down the
native oak pieces of some of Old
Capitol's original limbers, hangs in the
around.
In 1930, fire heavily damaged the P.
rider
Iowa River to fetch a second member.
editorial offices of the Press•Citizen. Next
is
C's plant. Publication continued earn•
lerrupted, thanks to the use of the Daily
I Swan kept pulling out his watch all
I evening to check the time
to the room where the picture hangs
another reminder of Iowa Citys former
Iowan's equipment. Temporarily, the
afternoon and
- or something. When their man finally
as another kind of capital city. It's
School of Journalism gave the city daily
arrived, Swan announced that — by his
left
an elegant, paneled office with a marble
fireplace that used to belong to Merrill
space for a newsroom.
1ts a
q 6consul Inf1n Im na
1 watch .- there was just enough lima
for till, in be sworn in before
Speidel whin lowo City was the
n:on
1111 re, I I ru
commission
( midnight, Ilius complying with bhp Law.
The Swan and John
headquerllns, ,end III" Press Cilizun Iho
flagship paper, of Spoldel's newspaper
Thuul{h expuuilrl and uxh•nsively
remodeled in 1967.68, the Press-Cilmen
next morning,
plant, wills its bas-relief sculpture around
Ronalcis paused on a bluff about two
j miles upstream from Napoleon, drove an
group.
It's still. called Speidel's office, though
the entrance, remains a handsome
oak stake through the tough prairie sod,
he never used it, much. The year it was
built in the Press -Citizen's showplace
example of 1930s Ad Deco design.
The Press -Citizen currently is in the
and Iowa City was bom.
The spot they marked became the site
newspaper plant, 1937, was the same
midst of another remodeling program to
of the first permanent capitol building of
State
year Speidel moved headquarters of the
to Palo Alto, Calif. But
make room for computerized typesetting
and news processing equipment to be
j Iowa Territory, and later, of the of
newspaper group
he remained president of the Press -Citizen
installed this year.
Iowa.
But before the capitol was even
�• finishvd, state was moved
until 1958.
Speidol Newspapers began when
Gannett may not have relined, during
Ilio Slxridld ar'quisalion, Iho, it eau
l government
1011 milia oral, lu Dim Mnimm. luwa City
S{xlirlrl and ., wr,dihy fnrnd, John lkrl
Ileal Plllllil (()Iles) Calf mill
arquhnyl olll' Ill Ihr only nueluc
ImW11r111x.1s III till- NIIIII VI S1.111's That
wilt; mlllllvilly Ivh Wldl lin Iolsoll for
exerting, tilivolll lot the elite university,
.Show, mull
hcm9111 the pr w%Ciozeu in 1921. A veal
simply
dile.me il'n
tot-alls•Oe11 insi1111d ilill
y i
Iuunded here while Iowa City was still
rarliel, the Democ'r.dir. Iowa City Doily
Press it Republican daily, tale Ip'wo
f I
lines, ours dpd mu Tito Press•Cfhzen has
'And
1110 c:lpitid of Iowa.
sial lung qµ1,i4�s 08—onouo. ,,,,Sr'ftyCltkbn,.had
,end
merged, affef'Bo yetiis
thrown out ell that substituted
contimetera ••• or Press -centimeters, as our
'11iuh U IHe sh e lmlV jy'lMntil been
`I
of lively,' rlisan competition among a
drparlment likes to say.
already lunclioninq when [lip politicians;
of Iowa City newspapers.
advertising
What, may ask, are we doing now
left lot Des Moines, Iowa City likely
flav0 dust before Merrill Sprdpl
II wasri I the death of newspaper
congeiilion in luw,l City, Ilowevcr. Theo•
you
with our pica (soles?
wrndll
ever heard nl il.
remains the university's student
the morning Daily Iowan,
Tile same things newspaper people
how, done with them for yram. Things
This unfinished capitol the sl -114'
Iris Ix -hind beramr Ihr
nvwspip•1,
which ruc'ul:dlm Imyond illy campus anal
Ilk., himmmul r>,ger, swalltnq Ilion,
govvrrum,nl
untvrm0ty's fired hums Tlxldy, (lire Copdol
whirl, it; Ihounhi of by ill, sLdf and
town City tun •onll
arl.Ipilgl mud Irnm Assn; ol, allm
rlv,nunLl, In Ix• mar, ler cullu,q nikv or
orm,nns Its,• hr,ml of Iho lhuvi-ealy of
Iowa, but it has now been amtnnxl 10 Ih0
m,my others In ,Ino
local d,lify newsp,,{el. The Daily luwau
stirring Gallup. Oil yes, same unrpcon
way it looked when pioneer legislators
helps keep the Press Cilizen staff on its
strutted old-timers among us sometimes
with them, too. — ROHNER M
usId it. mead here. hs simple, classic
has, ,end it also Ilan served as it
measure
'(arch 1074
PII CltIIf lLldCn 111'
1 JORM MICR61LA6
1.11ukUFILMLO BY JORM 141CROLAB
LEOAk RAPIDS AND uL > .
City of Iowa Cit,
DATU March 31, 1978
TO: Neal Berlin /City Council
FROM: • Michael E. Kucharzak, Director, Housing 8 Inspection Services
RE: Housing Occupancy and Maintenance Code
May this memo serve to clarify some of the points raised at the second public
hearing held on Tuesday, March 28, 1978. The question was raised as to whether
exterior metal insulated doors commonly found in new construction would require
a screen door to be installed. The code is quite clear that screens on exterior
doors are required only when the door is used for ventilation. Insulated metal
doors are not intended for ventilating purposes and therefore do not require the
installation of screen panels.
The question was asked as to whether thermostats or other regulating devices will
be required in each dwelling or dwelling unit in order to accomplish the objectives
of the minimum thermal requirements. The code does not require individual thermo-
stats or any other such device but rather requires that a minimum temperature be
maintained through whatever means the owner deams necessary.
The question was raised regarding the inclusion of a "grandfather" clause within
certain code items, specifically smoke detectors and emergency lighting. The
staff is of the opinion that a Housing Occupancy and Maintenance Code which
certifies dwellings as suitable for occupancy cannot have grandfather provisions
contained therein however, staff understands the need to allow adequate time
to adjust to any new provisions of the code and therefore we'll take the
necessary steps to assure that reasonable compliance is achieved without causing
undue hardship. For example, in the situations of smoke detectors and emergency
lighting, apartment dwellings and rooming houses containing less than 10 units
will be expected to perform these necessary corrections within 90 days following
the date of inspection. Dwellings containing 10 or more units will be given
additional time to comply. This time may be established at up to 12 calendar
months following citation of the violation.
The staff is aware of the Council's and manager's concern for a reasonable approach
to the enforcement of the codes of Iowa City. This understanding will be trans-
lated into reasonable interpretation and enforcement of the Housing Occupancy and
Maintenance Code upon adoption.
The staff has not received any additional inquiries or comments on the proposed
code as of this time. Should we receive additional comments or concerns we will
inform the Council by memo stating the concern and the staff recommendations on
the matter.
677
i
I•Il Cltmf lLhll:m By
JORM MICR46LAB
M;utUFILMLU BY JURM MICROLAB
CEDAR RAPM AND UL's 7w;;i :. :Jilt
City of Iowa Cltt
MEMORANDUM
DATE: March 31, 1978
TO: City Council/City Manager
FROM: Human Relations Director
RE: Proposed Police Contract
Ratification by the police union of a tentative agreement in current negotia-
tions was verbally confirmed by Bill Meardon February 8. Final drafts
of the proposals were returned from Meardon's office in early March and have
now completed the City Legal Departmental review process. A resolution
authorizing the Mayor to execute the contract is on the April 4 agenda for
your approval.
The proposed contract provides for the following changes from the present
contract:
now 12
1 month stoptooebetterr meencrease t the neethe edssoflofficersas well completis aprobation.
Wages for the highest paid police officer• are currently 14,880 per
year. Under the new agreement the highest paid officer would receive
gar.fficer
proposedof the tegreanentnexpiresthe pintment
June, 1919.
2. A modification of the grievance resolution system. Currently, griev-
ances are reviewed by a committee composed of members of labor and man-
agement with authority to resolve the grievance. Under the new agree-
thetChief or thetee would City Manager eopoweredadvisory
towith
e resolve grievanthe ces.
Only one grievance has arisen under the present contract. It was re-
solved in favor of the City by an arbitrator.
3. �Chlefimoretion of the discretion infthetretention"minor
disciplineinfraction"
the
records.
4. Changes in the purposes for which sick leave may be used and the pro-
cedures for curtailing abuse.
ing
ion on
5 Chief's Justification tfor smaking afer to � transfer. ove the e%Notchanges iintthe
Changs in the shift present
policy or administration are anticipated by this change.
6 Modification of the toent ction to work in inclement weatherovide r r. protective
n to take
7
city ofion Of the the businessaofns and sellingpecial aammunitionpatncostct000fficers. the
679
k:.
wn:mor uraul nv
1 DORM MICRl)LAB
I1AP 1 AT' 'Y . 1' !10:*VS
Y,....�Y-1.... -.
IdICRDFICMEO BY
JORM MICROLAB
mwD Pm,m,, SCS MDIMCS
1X
rIILROFILMED BY JORM MICROLAB
TO:
FROM:
RE:
CLDAR RAPIDS AW uLS IIbi:iL,
City of Iowa Citvf
MEMORANDUM =,1
City Council DATE: March 30, 1978
Neal Berlin, City Manager
Lyle G. Seydel, Housing Coordinator
Application for Turnkey Housing
1.. The Deparbnent of Housing and Urban Development published on March 2, 1978
a Notification of Housing Assistance Availability to Public Housing Agencies:
(enclosure 1) This is an invitation to Public Housing Agencies in a
thirty-four (34) county area in Eastern Iowa to submit application for
Public Housing. Contract authority is available for an estimated 38 units of
three or more bedroom for large families and 114 units of 1-3 bedrooms for
other families. These units are not intended for occupancy by elderly/
handicapped. Applications must be submitted prior to April 14, 1978.
2. A brief description of the Public Housing Program with a typical sequence
of events/development schedule is attached as enclosure 2.
3. At enclosure 3 is a discussion of need, alternatives available to meet the
need and correlation to CDBG application which includes Housing Assistance Plan.
This enclosure provides information which supports the staff recommendation
to submit an application for 48 units.
4. The Housing Commission recamiended submission of an application in June
1977 and will be present at Council Meeting to express support for submission
this year.
5. Should the Council consider submission of an application the following
actions are required.
a. Resolution authorizing Mayor to submit application.
b. Resolution approving application for preliminary loan.
c. Resolution of Cooperation.
d. Public Hearing. This should be set before submission but need
not be held prior to submission.
PIICIEOf IL14Lm By
JORM MICR+LAB
r7hP ugrv�a,r<. 410I9i"S
6,73
MItAUFILMLO BY JORM MICROLAB
CEDAR RAPIUS AND ULS I.1UiNLI, iu,;,,
31978
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
,t Do INSURING OFFICE
i ± FEDERAL RUILDING, 310 WALNUT STREET
w,*'e DES MOINES, IOWA 50309
F eRnaREGION
, Office DuVII March 2, 1978
iltl ing
911 Wulnm Sven
Knnea, City, Mlasou,I fi4106 IN REPLY REFER TO.
NOTIFICATION OF HOUSING ASSISTANCE AVAILABILITY TO PUBLIC HOUSING AGENCIES:
The Department of Housing and Urban Development will accept applications to develop
Public Housing Programs in the following 34 counties in Eastern Iowa:
Allamakee Butler Davis ',r.,;•. Henry Johnson Lucas Wapel10
Appanoose Cedar Delaware Howard Jones Mahaska Washington
Benton Chickasaw Des Moines Iowa Keokuk Monroe Wayne
Bremer Clayton Fayette Jackson Lee Muscatine Winneshiek
Buchanan Clinton Grundy Jefferson Louisa Van Buren
Housing Assistance Funds currently available for use in those counties are as
follows:
CONTRACT AUTHORITY
AVAILABLE IN THE
AMOUNT OF:
$417,741.00
New Construction
FOR ESTIIMATED UNITS BY HOUSEHOLD TYPES
Large Families Other Families
(3 or more Bedrooms) (1 to 3 Bedrooms)
im
114
The number of units identified in the above table was computed on the basis of the
imputed Total Development Cost of a 3 bedroom semi-detached unit within the appli-
cable prototype cost area and establishes the limits within which a PHA may submit
an application.
The application form and related documents may be obtained by writing to the Depart-
ment of Housing and Urban Development, Room 259, 210 Walnut Street, Des Moines,
Iowa 50309. We will be happy to assist you in the preparation of your application.
Any questions should be addressed to Mr. Donald Braman or Mr. Delmar Carman,
telephone (515) 284-4687.
An application, inOrder to be considered, must be received by 4:00 p.m., April 14,
1978.
A copy of this Notification has been sent to interested parties in accordance with
Section 841.109 of the regulations.
Sincerely,
N a I ben
Director
I.Snclosure 1
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lalcrsorullen By
DORM MICR+LAO
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M1CR01'1Li4LD BY JORM MICROLAB CEDAR RAPIDS AND ULS I1U1I4u, iU411
TRADITIONAL PUBLIC HOUSING PROGRAM
The U.S. Housing Act of 1937, as amended, authorizes the U.S. Department
of Housing and Urban Development (HUD) to provide financial and technical
assistance to Public Housing Agencies (PHA) for the development and operation
of low-income housing projects. Any state, county, municipality or other
governmental entity or public body (or agency or instrumentality thereof) which
is authorized to engage in or assist in the development or operation of low
income housing and is determined by HUD to be eligible may undertake projects
under this program. The Iowa City Housing Authority is that body in Iowa City.
Budget requests by HUD, approval and appropriation of dollars by Congress,
result in allocation of Contract authority to Field Offices. This is in the
form of dollars and is then translated to an approximate number of units using
proto-type cost limits. Field Office allocations are based on a number of
factors among which is the Housing Assistance Plans submitted by local units
of government within the Field Office Area, established need, and efforts being
put forth to meet this need.
The Field Office publishes a Notification of Housing Assistance Availability
(NOHAA) for a specific area. In this case a 34 Non metro county area in Eastern
Iowa. Any PITA in this area may make application for a specific number of units
by size and type structure. Recent changes in the program and current publications
indicate that assistance via this program will be limited to non -elderly families
and is to be utilized to meet needs not being satisfied by other programs.
The initial application and related documentation is a request for reservation
of funds and is the PHA's stated intent to produce low-income dwelling units
under this program. The Authority may also submit an Application for Preliminary
Loan at this stage. Upon approval of the Application .for Public Housing Project,
HUD issues a Program Reservation. This is written notification by Tim to the PHA
expressing HUD's determination to enter into an Annual Contributions Contract
covering the stated number of units. If the Authority had submitted an Application
for Preliminary loan at initial application then the Preliminary loan Contract is
also approved. The Preliminary Loan cannot exceed $200 per unit, is to be utilized
to pay costs of survey's, land options, HUD appraisals and similar cost incurred
preparing the Development Program.
Tasks to be completed prior to submission of the Development Program will
vary depending upon the production method. Regulations identify two methods
of production i.e. Turnkey Method and Conventional Method. Current rules and
regulations require use of the Turnkey Method of production unless the PHA can
demonstrate that conventional method will permit development at a lower cost
or that the turnkey method cannot be used. In that Turnkey is the most likely
method to be approved, only Turnkey procedures will be explained.
Under the Turnkey method, the PHA, following issuance of a Program Reservation,
advertises for developers to submit proposals to provide a completed project,
including site, as described in the PHA's Invitation and the developers packet.
The PHA selects, subject to HUD approval, the best proposal received taking into
consideration site, cost, design, developer experience and other evidence of ability
Enclosure 2
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to carplete the project. After HUD approval of the proposal selected by the PHA,
the working drawings and specifications are agreed to by the developer, the PHA
and HUD, the developer and the PHA enter into a contract of sale. The developer
is fully responsible for all development and construction, including the provision
of necessary financing. Upon completion of the project in accordance with the
Contract of Sale, the PHA purchases the project from the developer.
The PHA must carefully consider the capability of its staff to adequately
prepare the Developers Packet and evaluate turnkey proposals. It may be prudent
to consider retaining an architect for these purposes and if possible utilize
the same architect for inspection services during construction. If this route
is chosen the architect should be selected early enough to participate in
the project planning conference.
The procedural sequence of events from issuance of a Program Reservation
to execution of contract of sale may vary depending on which choice is selected
by the developer. The three alternatives are Basic, Modified or Accelerated
Turnkey Procedure, only the Basic will be discussed at this time.
Immediately after receipt of a Program Reservation the PHA and the Field Office
proceed in the following sequence.
a. Project Planning Conference. The purpose of this conference is to
develop an overall strategy and Time Schedule. This conference is
chaired by a representative of the HUD Field Office. The PHA
representative should be accompanied by a consultant or architect
retained by the PHA.
b. Developers Packet, Invitation for Proposals and Proposal Evaluation
System. The PHA prepares the developers packet which must be a carefully
prepared description and listings of requirements for proposals. The
invitation is prepared and the Proposal Evaluation System is prepared.
All three are submitted to HUD for approval/concurrence. After HUD
approval the invitation is published. Preparation of these documents
are tasks normally assigned the Architect.
c. Evaluation of Proposals and Selection of Developer; site approval.
The PHA receives proposals, evaluates each in accordance with the pre-
determined system and selects the best proposal. A sealed copy of each
proposal is submitted to HUD. After HUD concurrence with the PHA
selection the selected Developer is notified and the Development
Conference is scheduled.
d. Development Conference. Participants are; the developer and associates,
the P11A and architect, various representatives from HUD. The purpose of this
Conference is to advise developer concerning asking price, design standards
and any changes, cover all requirements concerning labor, equal opportunity,
negotiate a tentative purchase price, discuss contract of sale, review time
schedule in detail and finally determine procedural sequence to be followed
i.e. Basic, Modified or accelerated Turnkey procedures. (Basic procedures
are sham below)
2b
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e. Preliminary Documents. Preparation of Preliminary plans, outline
specifications, cost estimates, site plan, utility plan, unit plans,
elevations, non dwelling facilities, topo-graphic surveys, refinement
of total development cost are all items to be covered during this sequence.
Close liason between the PHA, the Developer and HUD representatives
is mandatory during this sequence.
f. Negotiation Conference. Held in HUD Office and attended by the
PHA, and the Developer. The purpose is to discuss HUD architectural
review, notify developer of the results of HUD cost analysis and agree
upon a tentative final purchase price. At this sequence the PHA and
HUD notify the developer of any changes required and establishes dates
for final submission of drawings and tentative dates for start and
completion of construction.
g. Development Program and Annual Contribution Contract. After
completion of the Negotiation Conference the PHA prepares a Development
Program and submits to HUD for approval. The Development Program is
a statement of the basic elements of the proposed project and includes
(1) Estimate of total development cost (2) Demonstration of financial
feasibility and (3) administrative capability of the PHA. After
approval of the Development Program the PHA and HUD enter into the
Annual Contributions Contract.
h. Final working drawings and specifications and cost break dawn are
prepared and agreed to by the PHA, the developer and HUD.
i. Contract of Sale Conference. Prior to holding the Contract of
Sale Conference all applicable local government approvals are obtained.
The agreed purchase price is inserted into the sales contract and it
is executed by the PHA and the developer.
j. The final phase is Construction, Inspection and Settlement.
During construction the PHA through its selected architect is responsible
for inspection, monitoring of contracts, handling change orders, weekly
reports to HUD and numerous outher administrative details. In a Turnkey
Project a coordinated final inspection is performed by the PHA, and HUD.
Upon successful completion of this inspection the project is accepted and
occupancy permitted and a final settlement is held, the PHA purchases
the project.
This final paragraph will briefly discuss how the project is actually financed
and how the PHA obtains the money to pay for the project and related expenses.
At the time of application the PHA may request a preliminary loan in an amount
not to exceed $200 per unit requested. This loan is considered part of the Total
Development Cost and is repaid shortly after final closing or purchase of the
property. At sequence "Development Program and Annual Contributions Contract"
the total development costs are developed and refined each step there after.
Upon approval of the Development Program the Annual Contributions Contract is
finalized. The Annual Contributions Contract will provide for scheduled payments
to the PHA which will pay principle interest, and operating expenses (i£ any) that
exceed rental income. Approximately thirteen weeks prior to completion of
construction the PIPs submits a "Determination of Minimum Development Costs".
2c
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f41CROF1LMEED BY JORM MICROLAB
CEDAR RAPIDS AND UES MOINLS, lOrIA
NEEDS AND ALTERNATIVES
The need for subsidized housing in Iowa City is clearly established in
the Housing Assistance Plan (HAP) submitted each year as a supporting document
to the application for Commmity Development Block Crant (CDBC) funds.
For clarity, understanding and a basis for stating the need, census data
is utilized. Income levels are based on median family income and adjusted
according to family size. HUD provides these figures on an annual basis and
the most recent change was published in January 1978. Those families at or
below 80% median income are classified as "Lower Income" and those at or below
508 as "Very low Income".
Number of Persons Annual Intone
508 80%
1 $5300 $8450
2 6050 9650
3 6800 10850
4 7550 12100
5 8150 12850
6 8750 13600
7 9350 14350
8+ 9950 15100
The number of households are shown in three categories, i.e. Elderly/Handicapped,
Family (4 or less persons), large Family (5 or more persons). The latter is a
significant definition and as a group is the most difficult "need requirement" to
satisfy. The HAP submitted this year reveals the following number of households
statistically in need of housing assistance. Please note that the figures
represent unmet needs, that is the totals do not include those nag receiving
assistance.
Renter Owner Total
Elderly/iandicapped - 512 1458 2100*
Family (4 or less person)- 2585 759 3506*
Family (5 or more person)- 219 342 624*
* Included in the totals are additional households that may be expected
to reside in conmunity.
Past efforts to provide assistance by the Housing Authority has been limited
to Section 8 Existing Housing. Efforts by private enterprise, both profit and
non profit, has included Section 8 New Construction (Autumn Park), 236 Program
(Mark IV) and now in processing 81 units Section 8 New Construction Elderly
(Midstates/old Capitol) and 148 units of 202 (100 Elderly, Ecumenical Housing
and 48 units Handicapped by Systems Unlimited). Of particular note here is
that the assistance in new construction has been limited to Elderly/handicapped.
In 1977 Section 8 New Construction for Non Elderly advertising was unsuccessful
in this area and the same was true .for Conventional Public Housing.
Enclosure 3
MICROFILMED BY
JORM MICR+LAB
CCDAR PAPIM • SCS MOPICS
I.11CROFILMED BY JORM NICROLAB
CEDAR RAPIDS AND uLS NWNLi, 10th
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While the Section 8 Existing Program has achieved some success it is extremely
difficult to provide housing for large families utilizing this program. Efforts
to obtain increases in Pair Market Rents have not achieved the needed increases.
Indeed the most recent request was denied by HUD on the basis that requested
Pair Market Rents exceeded 758 of New Construction costs and the law vacancy
rate experienced in the Area. HUD did note the City's lack of response to
advertising in 1977 and strongly encourages the City to submit an application
for New Construction to increase the supply of larger units in the community.
what HUD is telling us is that the City must take some action on its own in
an effort to meet the need for family units.
The Coals set in the HAP submitted to HUD for next year includes 261 units of
non elderly Housing. Alternatives available to meeting the goal are:
a. Application for Turnkey units by the City. (48)
b. Encourage private enterprise to seek and obtain Section 8 New Construction
allocations when and if they are available. (50)
c. Other actions by the City to acquire and/or rehabilitate existing
units using CDSG funds, 312 Loans and others that may be available.
(72 rental 30 homeowner)
d. Application for additional units of Existing Section 8. (51)
e. Encourage private enterprise to participate in the Section 235
Homeownership program. (10)
A short discussion of each of the above follows not necessarily in order of
priority.
a. Turnkey - Conventional Public Housing. This alternative is available
now. The Housing Commission recamlended application last year and members
of the Commission were polled and will support application for units this
year. It is envisioned that the application will be for 48 units located
on 3 or 4 plots scattered throughout the City. This could include 12-16
units at any one location which will have the effect of spreading the
units through the community. While it may be ideal to think single
family structure it is in reality impractical and financially not feasible.
Therefore, multi family is recommended. The number of units by bedroom
size should be approximately 18-24 two bedroom units, 20-24 three bedroom
units, 4-6 four bedroom units.
b. Section 8, New Construction. funds for this year have been allocated
and Section 8 New Construction is only available to support the 202 units
allocated last year. If an additional allocation is made this year the
Authority should do all it can to encourage participation by private
enterprise. During last years funding cycle, funds were allocated to our
area. Only one proposal was submitted and it was not selected. Hopefully,
future efforts will be successful. In this program like most others the
numbers game became very important. The financial feasibility is enhanced
with the increase in the number of units.
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MICROFILMED BY JORM MICROLAB
CEDAR RAPIDS AND UES 1'101NC , !U,IA
c. Other action by the City. During the next 2 or more years the City
could consider acquisition of older large units rehabilitate then and
place them in the City subsidized housing program. Added emphasis will
be placed on other rehabilitation of both rental and owner occupied
units utilizing CDBC funds together with 312 loans and other cost
incentive programs.
d. Application for additional units of Section 8 Existing. At the
present time an application for 51 units is being processed. While
it appears unlikely that approval for 51 units will be allocated, it
is hopeful some units will be allocated. The HUD office received
application for over 750 units but funding is available for only 263
units. The Authority should continue its efforts to obtain Fair Market
Rent increases and will do so on a unit by unit basis if necessary.
i e. Section 235 Homeownership. The Housing Cam fission is planning on
presenting to interested builders and owners a presentation concerning
the 235 Homeownership Program. In past years this program has been
helpful however, most recently the maximum loan permissible simply was
not adequate to make this a viable program in Iowa City • New Mortgage
limits have been published and hopefully the session being planned by
the Housing Commission will encourage local builders to consider this
option.
•t
In view of the above and considering that date of application to date of
occupancy will span two to two and one half years, it is recd mended that the
Council approve an application for 48 Turnkey units at this time.
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�• 141cROFILMED BY
JORM MICROLAB
CEDAR RAPIDS • DES MOINES