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Home My WebLink About1978-04-18 Bd Comm. Minutesry M10M 11 -MED BY JORM MICROLAB MI NI1'I'IS IOWA CI'T'Y RIVERFRON'I' CODAtISSION HNGINITRING CONFERENCE ROOM NiARCII IS, 1978 --3:30 P.M. CEDAR RAPIDS AND uL� i'IUINLJ, :��• MEMBERS PRESENT: liplcy, Fahr, Fountain, Gilpin, Ncl,aughlin, Sokol, Woodruff, Vetter MUI MRS ABSENT: Lindberg, Neuzil S'I'AI'F I'RESEN'I'; Milkman y flokanson, John Altenbcrn, Mark Critelli GUESTS PRESENT: Isabel Turner, Barr SUMMARY OF DISCUSSION AND FOMIAL ACTION TAKEN: The Iowa City Riverfront Commission met in Regular Session on March 15, 1978, with Chairperson Fahr presiding. * McLaughlin moved and Gilpin seconded that the minutes of the February 15, 1978 meeting be approved. The motion carried unanimously. Fahr introduced Isabel Turner, Chairperson of the Johnson County Regional Planning Commission, and Barry Hokanson, a member of the Johnson County Regional planning Commission (JCRPC) staff. flokanson stated that the presentation of the "Proposed Development Policy for Rural Johnson County" had been given all over the county to elicit comments before a final recommendation was made to the JCRPC for adoption. Ilokanson then presented the slide show. Comments and discussion following centered around the development of the Northern Corridor and the regulation of farm practices. Turner indicated that pressures for development in the Northern Corridor were very groat due to Cedar Rapids strict standards in the two mile extraterritorial corridor. As a result of this and the construction of I-380, over 1,500 p ple living in northern Johnson County work in Cedar Rapids. McLaughlihe was practicesi, morecstatenandtfederaltcontrolsywouldunwilling washat if beimposed deal Turnerwith farming she did not think the county has authority to regulate farming practices at this time. Woodruff suggested that, despite the cost of services, people should have the in the country if they wished to. Vetter indicated that opportunity to live Iowa City's Comprehensive Plan was attempting to provide some large lot areas for development contiguous with Iowa City to provide this opportunity. Fahr thanked Isabel Turner and Barry liokanson for an excellent presentation. Fahr then stated he was taking up an item of now business before proceeding with the election of officers. Fahr raised the mquestionaybe the of tile sfuture ion o f ticonsider le Riverfront Commission. lie suggested disbanding in the near future. The River Corridor Plan having been completed, he questioned whether there was enough important business for the commission to deal with on a monthly basis, which would not be taken care of by the Parks and Recreation Committee, Planning and Zoning Commission, the Johnson County 41CROFIL14ED DY i JORM MICR¢LAB CrPAP PArin� . 9CS MOPIFS I 7,2 -Ir P-MROFILMED BY JORM MICROLAB MINUTES PAGE: 2 MARCH 15, 1978 CEDAR RAPIDS AND UL', PIUINLJ Zoning Commission and Johnson County Regional Planning Commission. Fahr also indicated that the proposed Comprehensive Flan incorporates most of the recommendations of the Stanley Report, and that there were now many people in the community who were sensitive to the River and could make their views felt. * After some discussion, McLaughin moved and Epley seconded that Sam Fahr should remain as chairman of the commission until the future of the commission was decided. The motion carried unanimously. Discussion about the future of the commission raised such questions as: "Who will watch that appropriate action is taken when land along the river is for sale?", and "Will the river in fact be included in other groups' deliberations?" A suggestion was also made that the commission might meet only infrequently at the call of the chairperson. Fahr appointed Epley, Gilpin and Woodruff as a committee to look into the question of whether the Riverfront Commission should continue to function as at present, adopt a more limited role or disband. This committee will present their recommendations at the April 19, 1978 meeting of the Riverfront Commission. Milkman gave a brief update on the Comprehensive Plan activities. There being no further business, the meeting was adjourned at 5:02 p.m. Respectfully submitted, i(.z� rtak' Marianne Milkman, Assistant Planner `�1 I MICROFILM BY I JORM MICR+LAB LFOAR RN'ID:, • 9F5 M0PICS hi1LR01ILMLD BY JORM 141CROLAB ,1 b MINUTES COMMITTEE ON COMMUNITY NEEDS APRIL 5, 1978 -- 12:00 NOON RECREATION CENTER -- MEETING ROOM A CEDAR RAPIDS AND UES hlUINL�, :0+-1+ C0141ITTEE MEMBERS PRESENT: Amidon, Baschnagel, Braverman, Carter, Cilek, Clark, Hall, Horton, Lombardi, McCormick, Patrick, Purington, Rock, Swisher COMMITTEE MEMBERS ABSENT: Pecina CITY STAFF PRESENT: Vann, Wilkinson, Milkman, Keating, Leighton OTHERS PRESENT: Peterson (a Public Affairs student), Thompson (KCJJ reporter) SUMMARY OF MEETING DISCUSSION: 1. The meeting was called to order by Curtis Purington, Chairperson. Two new members, Irl Carter and Steve Lombardi, were present. All those present introduced themselves and told a little about their background. 2. Cilek moved, and Hall seconded, that the minutes of the March 1, 1978, meeting be approved. Motion carried unanimously. 3. .Julie Vann, CDBG Program Coordinator, distributed information on the upcoming National Association of Housing and Redevelopment Officials (NAHRO) Conference to be held in Iowa City on April 19-21 at the Ironmen Inn. Members of CCN were invited to attend. Mrs. Vann also distributed copies of the Performance Report that is required as a part of the CDBG application. After briefly explaining the different sections of the Performance Report, she asked that members review the Report before the next meeting. 4. Amidon stated that he would like to urge each member of the Committee to take an active part in the discussions and to express themselves in special interests and projects. Amidon then moved, and Hall seconded, that Ed Brinton from Powers -Willis be invited to the May meeting to discuss the Ralston Creek project. Motion carried unanimously. 5. Braverman stated that he would like the Committee's opinion regarding possible funding for the Crisis Center and MECCA. lie explained that their funding from the County had been cut. After a lengthy discussion on this item, Hall moved, and Baschnagel seconded, that the Committee direct Ms. Milkman to do the research necessary regarding the legality of spending HCDA funds for operational costs. Motion carried unanimously. 726 If. •tr 1 141CROFILMED BY .� I JORM MICR+LAB CFOAP 1401WE5 hilLROF10IiD BY JORM 141CROLAB Committee on Community Needs April 5, 1978 Page 2 CLDAk RAPIDS AND uLS 1U,:1L.1 NOTE: Investigation of HCDA regulations indicated that the Crisis Center is not an eligible activity for HCDA funding. Human services can only be funded if they are carried out within the target project area for the Community Development Block Grant program. The Crisis Center is a city-wide program and therefore does not qualify for funding. 6. Marianne Milkman, Assistant Planner, updated the progress on the Comprehensive Plan. She stated that the Land Use Map and Comprehensive Plan text have been recommended to Council by the Planning and Zoning Commission and that a Public ]fearing is scheduled for the April 11 Council meeting. She pointed out that some minor changes may yet be made by Council but that any major changes must be approved by the Planning and Zoning Commission. Ms. Milkman pointed out that the Planning and Zoning Commission knows there is no way the Zoning Ordinance can be finished by the moratorium deadline. Their recommendation, therefore, is to rezone the Northside according to the Comprehensive Plan by using the old zoning designations. 7. Bill Keating, Assistant Planner, briefed the Committee on the Small Cities Pro- gram. This program is replacing part of the Community Development Block Grant program under the 1977 Housing and Community Development Act. The eligible activities are essentially the same as those available under the discretionary program and will carry a strong emphasis on the needs of low and moderate income people. There will be two kinds of grants: (1) comprehensive grant to be used in relatively small, well defined areas, and (2) single purpose grants to be channelled to one major area. The amounts of the grants available are unknown at this time but it appears they may be $2-3 million. The staff is currently gathering information on suitable areas. 8. Jim Leighton, Housing Rehabilitation Supervisor, updated the Housing Rehabilitation program. lie gave an informative slide presentation that showed some of the houses "before, during and after" the rehabilitation work. 9. There being no further business, the meeting was adjourned. �� i� c�C . G C�.GE�.��,r��✓ Sandra S. Wilkinson " �loru.Meo BY I JORM MICR+LAB Cr,IAP PAN` • PfS Ig0!7LG i M10k0FILMED BY JORM MICROLAS MINUTES MAYOR'S YOUTH EMPLOYMENT PROGRAM CHAMBER OF COMMERCE MARCH 28, 1978 • CEDAk RAPIUS ANU ULS M01:4Lj, MEMBERS PRESENT: Darnell, Keefer, Kelley, Holzhammer, and Johanson MEMBERS ABSENT: Nelson, Karagon, Larson, Schreiber, and Barber VISITORS: Holly Johnson, Mark Wolfe, and Bruce Cullen i SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN i Darlene presented the work that has been done on the Earn -It pamphlet. There was some discussion about the results of the Youth Job Survey that was taken at West High. Joan presented a revised budget for FY79. GYOP has given Mayor's Youth $2,000 more and there is still a deficit of $1,395. Joan will be making a presentation t the Coralville City Council for these funds. A motion was made by Johanson and seconded by Holzhammer that Judy Kelley replace Jeanette Carter on the United Way board. There was discussion concerning the yearly audit of Mayor's Youth. Preparation for Summer CETA has started. I41CROFILMED BY JORM MICR+LAB f,EOAP PANTS • IBES MOINES -727 141LRUFILf4LD BY JORM MICROLAB HOUSING OOnUSSICN MINUTES Wednesday, April 5, 1978 City Manager's Conference Roan CEDAR RAPIDS AND ULA ;';U111L:,, luv�„ MEMBERS pRESENT: Hibbs, lanbardi, Ivie, Owens, Pollock, Smithey MEMBERS ABSENT : Kanlath STAFF PRESENT: Kucharzak, Sheets, Kimball RECOP'IE MTION TO CITY COUNCIL: The Comnission continues its long time support for the procurement of Public Housing in Iowa City and endorses the application for 48 units now under consideration and that the Conmission stands ready to assist in any way it can in the develognent of the 48 units. I i DISCUSSION AND FORMAL ACTION TAKEN: 1. Hibbs called the meeting to order. 2. InTbardi moved that the Minutes of March 1, 1978 be approved. Motion seconded by Ovens. 3. Sheets addressed the Ccnmission on the progress of the Housing Policy Plan. i It was suggested that if there are any specific cannents about the Plan these should be submitted before April 19th. Also, if the Camussion wishes to have some input regarding the Amendments to the Plan, copies of the amendments should be requested fran East Central approximately two weeks before the May 25th Board Meeting of ECI000. A work session will be held April 12th at 12:00 to discuss the proposed informational booklet on housing with Sheets. Manbers of the subcannittee are Lombardi., Smithey, Ivie and Pollock. 4. Public Housing - Ianbardi moved that the Cannission support the procurement of Public Housing in Iowa City and endorses the application for. 48 units under consideration and that the Commission stands ready to assist in any way it can in the development of the 48 units. Motion seconded by Smithey. Motion passed, 6/0. 5. Kucharzak offered a few suggestions for future meetings of Camlissicn mm bers. a. Commission to be held at Autumn Park Apartments, thereby having a discussion with tenants after one year of tenancy. b. Briefing from old Capitol on 202 Housing. Pollock offered the suggestion that a discussion on the need for intermediate housing for the elderly be planned. It is felt that some type of housing be available to those who are unable to live independently but are not ready for a Nursing Home. Hibbs suggested that a workshop be planned for the new Housing Commission members in order to brief the new members on various programs within the City and how to best serve in their role. %.2 g 14ICROEILMED BY JORM MICR#LAB 1101'IES MICROFILMEU By JORM MICROLAB Page 2 Minutes of Housing Lommission 4-5-78 CEDAR RAPIDS AND ULS Hu;I,L�), 6. Coordinator's Report - Kimball noted that as of April 1 there were 276 units under Section 8, 15 under Section 23 for a total of 291. New Fair Market Rents were published in the Federal Register March 29, 1978. OBDR 1BDR 2BDR 3BDR 4BDR Non Elevator 161 189 224 259 282 Elevator 176 208 245 285 309 Autumn Park - Seydel has visited with Library personnel to discuss plans and the possibility of providing some library facilities on site. Commission members were notified that a Public Hearing on Public Housing will be held April 25, 1978 at 7:30 p.m. Commission members were asked to inform the Housing Division if they wish a reservation made to attend the NAHRO Conference, April 19, 20, and 21 at the Ironmen Inn, Iowa City. 7. Hibbs notified the Cmmission that his tern has expired and this is his last meeting as Chairman. Hibbs expressed his pleasure serving as Chairperson of the Housing Commission and working with nonbers of the Commission and Staff. He noted that his interest in housing does not end here. 8. Pollock moved that the meeting adjourn. Notion seconded by Owens. Meeting adjourned. IMT REC LJLAR MEETING: May 3, 1978 Engineering Conference Roan 3:30 p.m. Approved by Robert Hibbs, Chairperson OFILMED By JORM MICR+LAB Cf DAV iApin; n(C ;gnmrC r f-.1 6Z01'ILMED BY JORM MICROLAB CEDAk RAPIDS AND ULA AuiIiL i'je MINUTES LIBRARY BOARD OF TRUSTEES REGULAR MEETING MARCH 23, 1978 7:30 P.M. AUDITORIUM MEMBERS PRESENT: Bartley, Bezanson, Farber, Moore, Ostedgaard, Hyman MEMBERS ABSENT: Kirkman, Newsome, Richerson STAFF PRESENT: Eggers, Tiffany, Craig, McGuire, Kelley, Spaziani OTHERS PRESENT: Sheila Maybanks, League of Women Voters; Sue Young, KXIC; Chuck Engberg, Al Wilson, John Benz, and Carl Meyer for HLM Summary of Discussion and Action Taken The meeting was chaired by Ron Farber in absence of the President and Vice—president. Minutes of the regular meeting of February 23 and the informal meeting of March 9 were approved. Bezanson/ Moore. Library disbursements for March were approved. Moore/Ostedgaard. The Lifts and Bequests Financial statement was received. A request for expenditures from the fund will be presented in April. Director's report attached. Before discussing the proposed cable TV policy, a new library film on cable was presented. The film helped acquaint those Board members unfamiliar with CATV with its basic concepts and some of its possibilities. The policy statement was adopted with the understanding that it will help inform the committee preparing the ordinance about the special needs and goals of the library and that implementation of most of the recommendations are dependent on having a new building and on the library receiving a fair share of the income the city will receive from the franchise. It is hoped that the statement will also influence the applicants when preparing their proposals for serving the community with cable. The policy was adopted unanimously. Farber/Moore. Chuck Engberg of Hansen Lind Meyer, Inc some of the pre—referendum materials th plans are intentionally diagrammatic to been done beyond the stage necessary to make basic layout decisions. There was impact these materials would have on the . made a presentation of ay have prepared. The emphasize that work has not assess basic costs and to lengthy discussion on the public and how to keep the 141CROFIL141D BY i JORM MICR+LAB MIAP PAPP' '1019FS 729 I•LILi(OFILMEO BY JORM MICROLAB -2- • LEOAR RAPIOS AND UEIUIIIE iuw;; emphasis on need rather than on specific design solutions. The Board accepted the recommendation of the Building Committee that an appraisal of the present building site be obtained. HLM will make a rough estimate of costs to rennovate, expand and bring the old building to standards to use for comparison purposes. These and general building costs will be available in approximately two weeks. Meeting adjourned at 10:15 P.M. Respectfully submitted, iv Lynda S. Ostedgaard, Secretary I -- I.IICROFILMED BY JORM MICR#LAB r,rnnr. anrms • nrs r+Dr:Es f-jlut FILMLO BY JORM MICROLAB DIRECTOR'S REPORT MARCH 23, 1978 Program and Services CLUAk RAPIUS ANU JLC The library -sponsored purchase award for the Johnson County Arts Council Paper/Fiber Exhibit is on display In the library's North Reading Room until April 15, when it will go into circulation. The award went to Stan Haring for "Rural Cubism." The winter family film series "Nature and Animal Films" ended Sunday March 19. This series attracted a total of 965 people during the eleven week period. Film showings of the American Short Story series are scheduled for Sundays thru May 2. The program planning staffs of the library and Recreation Center met on Tuesday, March 14. They agreed to coordinate regularly in order to exchange ideas, support each other's efforts and to avoid duplication. Joint programs will be attempted when feasible. The library's role as a community resource center enables it to provide program planning help and resources for all kinds of community programs. A draft of a policy statement on library programs will be brought to the Board in April or May. FY1979 Budget Efforts are already under way to implement some of the cutbacks necessary to function under the constraints of the FY'79 budget. The above mentioned program committee is working on a monthly library calendar in order to reduce the number of library publications. Also all programming during FY 1979 will be held to the existing core programs. Staffing at the Information Desk has been cut back over lunch hours in preparation for the single staffing policy from 10:00 - 1:00 planned for weekdays after July I. A decision on whether to drop the second overdue notice will be made in mid-April. This could save over 250 hours of staff time per year but will decrease the effectiveness of retrieving over- due materials. The trade-offs will have to be evaluated. We will be dropping all special procedures in Technical Services for handling rush and reserve materials. We are not yet sure what the entire effort of the demise of the state subsidized processing center will be on our processing workload, but we must prepare to spend more hours in basic preparation of materials. Reserve procedures in the Circulation Department will not be altered unless absolutely necessary. With only a 3% increase in the materials budget and facing continued price increases of 10, 12, 15% for various types of materials, we will continue to need effective special procedures to see that the fewer number of new items are made available as equitably and efficiently as possible. T I41CROI W410 1 JORM MICR(PLAB CHAP fmr;�<. aC5 :d019C� BY f•IILROFILMLD BY JORM 141CROLAB LEOAR RAPIDS AND ULS MUiNL. Another trade-off being evaluated is the cost of sorting, searching and cataloging gift books versus the loss to the collection if the gift books are sent direct to storage for the FRIENDS annual gift sale. Over 20% of all books added in FY1976 and 1977 were gifts, yet the increase acquisitions of AV materials, the loss of the state processing center and the failure to get additional staffing for FY'79 makes it doubtful we have enough staff to continue utilizing gifts at the current rate. At our average price for a new book acquired duringg that year the gifts added in FY1977 were valued at $1 -2,650 -This of course does not include new materials purchased with gift funds. Automation The work on investigating equipment technologies, and the compila- tion of costs both for automation and the present manual systems is progressing. I hope for a special meeting on the proposals can be held in April. A full report is being prepared which will cover both an automated public catalog and a comnuter-assisted circulating system. MICROFILMED OY i JORM MICR+LAB r@An PMIPS MOMrE MiuiV i LAW BY JORM MICROLAB n 0 �O MINUTES RESOURCES CONSERVATION COMMISSION MARCH 28, 1978 4:30 P.M. CIVIC CENTER CONFERENCE ROOM CEDAR RAPIDS AND ULS AUi;IL, MEMBERS PRESENT: Bolnick, Denniger, Hotka, Houck, Stager. STAFF PRESENT: Tinklenberg No Resources Conservation Commission meeting was held on March 14, 1978, due to lack of a quorum. REQUEST FOR STAFF ASSISTANCE That the City Attorney's office offer an opinion as to whether the Iowa Energy Code will apply to the Civic Center as soon as work is done on the HVAC system. SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN Houck moved, Hotka seconded, to approve the minutes of February 28, 1978. Approved. w„" Energy Flier Tinklenberg reported that the materials for the flier topics have been assembled: landscaping, living habits, checklist, efficient use of appliances, appliance energy use for a typical day, and the Pilot Solar Demonstration Program. The materials concerning air conditioning, heat pumps, attic ventilation, and natural ventilation needs to be assembled yet. Jane Tujetsch, a communications intern, is helping to put the flier together. The Commissioners felt the flier should go to the City Council for their review prior to being printed up. Heat -Loss Identification Program Tinklenberg reported that of the four companies found to market a thermographic instrument, only two had instruments costing what we are willingto pay for one. The two companies with instruments costing $28,000 and $50,000, generally provide a scanning service on a lease basis. However, neither company could provide the ser- vice for less $72,000ttonscan tthe 600 homes iner house which uthe ld c403 Programost the yArearoxi- The two competitive companies will be asked to demonstrate their equipment for us, a report will be submitted concerning the two instruments, and bids will be let during the month of April, 1978. John Houck volunteered to assist with the review of the two instru- ment demonstrations. -7-30 MICROFILMCO By JORM MICR+LAB fritpc pPPI �a[S '-0OI9fS h*I lLkUF ILMED BY JURM MICROLAB MINUTES RESOURCES CONSERVATION COMMISSION MARCH 28, 1978 PAGE 2 Civic Center HVAC System CEDAR RAPIDS A14D USS IIU;ii It was the feeling of several of the Commissioners that the Iowa Energy Code will apply to the Civic Center as soon as work is done on the HVAC system. Houck moved, Stager seconded, that the RCC ask the City Attorney to give an opinion as to whether the Civic Center must comply with the Iowa Energy Code. Approved unanimously. Energy Conservation Seminar The seminar, conducted by W.G. Potter, was attended by 45 to 50 City Council members and City staff members. The response seemed to be quite favorable. Tinklenberg reported that he would be making a recommendation concerning the formation of an Energy Management Team soon. I Other Business A Commissioner raised the question of what the City Council intends to do concerning the RCC recommendation to adopt the Iowa Energy Code. Staff will check this out. Bolnick questioned whether the RCC was going to sponsor an annual clean-up/recycling day soon. It was placed on the next meeting's agenda. There was also some discussion of the four proposed Energy Conserva- tion Program projects. It was felt by the Commission that a third element, a random survey of energy use, should be added to the Energy Monitoring Program. The meeting adjourned at 6:00 P.M. Respectfully submitted, Roger Tinklenberg. John Houck, Secretary. i MICROf ILMEO BY JORM MICROLAB rfbM V.V �'��. ^•�. IaOI!�f5