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HomeMy WebLinkAbout1978-04-25 Bd Comm. Minutesi hilt ikUt 1L; -ILD BY JORM I.IILROLAB MINUTI'S UAY 110AIW OF DIRLCTUILS APRIL 12, 1978 7:00 P.M. CEDAR RAPIUS AND ULS ;i��:+��. •�� The meeting was called to order by the president, Jeff Schabilion. MRMIIP7i.S PIUSfNT: Karan Sixt, Roberta Patrick, Selina Connors, Gretchen Halt, Al Horowitz, Tom Conway, Jeff Schabilion, Mary Larew, John Jenks M1 IBLRS ABSIlNT: Tom Mikelson, Al Bohanon, Manna 1lierholzer, Dennis Hedges STAFF PRLSLTIT: Scott Heyward, Marcy Rosenbaum, Josh Hamilton, Lthan Pox, Jim Swaim, Susan. Duwa, Larne Schmidt 0Ti KPX 1112SINT: Peg McElroy, David Larew, Pat Patton Jim jnassed out copies of the monthly report for March. Al Horowitz moved, Roberta Patrick seconded, and the Board approved unanimously the report and minutes from the March meeting. Peg McElroy gave n report on finances Spr the end of the third quarter. Peg explained and distributed copies of the Balance Sheet for the:quarter, Status of Grants$ separate statements for each grant, and a proponnl to•nend letters to three accounting firms requesting bids for an audit. Jtnbertn Patrick moved, Al Horowitz seconded, and the Board unanimously voted to send a letter of proposal to these companies. The Iloard expressed nppreciation and thanks to Peg for the excellent job she has done. Josh Hamilton was introduced to the Board. Josh has been hired as an office aide to be trained for the position of outreach aide this summer. Josh is a 9th grader at Central. Jim Swaim announced that Lilly James has also been hired as an office aide through the Mayor's Youth Employment Program. Jim explained that both Nita Lehman and Sam Baines had to quit their jobs as office aides in order to find full time employment. Other office hours are being covered with the help of volunteers. Jim presented a proposal for five upcoming staff development trips: Regional Youth Service Meeting, Kansas City, during May; Youth Workers Conference, Washington D.C., June 1-7; Management and Evaluation Workshop, St. Louis, June 20; Delinquency Prevention Programming Workshop, Minneapolis, Juno 25; and U.L.W. Review Panal, April 26, 27,28. Al questioned sending Marcy, Ethan, Larry, and Susan all to the same conference. Jim explained that last year he and Ethan attended the Youth Worlters Conference, and that it was very worthwhile and could benefit all the outreach staff. Ethan mentioned that four people attending the conference together would be better able to cover the want number of workshops offered and all learn more from each other, Roberta Patrick moved, Selma Connors seconded, and the Board unanimously approved the staff development proposals. Al Horowitz announced that, after consulting with Marge Hopping, he had drawn up a lint of a dozen private foundations which might be interested in financing the Youth Arts Workshop, Along with a letter of iuquiry, Al MCWILMEO By JORM MICR+LAB ff DAR �{i1l�n<. �I •, I40i 7�� 7 7.6 MIuif0i`IU4ED 8Y JORM MICROLAB UAY BOARD MINUTES 4/12/78 —2— CEDAR RAVIUS Al1U OL suggested that we send a list of the board members and their credentials. Doard members agreed to send short summaries of their credentials to the office. Tom Conway moved, Roberta Patrick seconded, and the Board unanimously approved sending letters of inquiry to the foundations. Jim Swaim announced that the, county outreach grant will be submitted in the next two weeks and the arta rraut will be submitted pending; appeal to the Rasters Iowa Area Crime Coomnission. The Youth Arts Worllshop preliminary grant was turned down at the, first meeting of t11e full. committee. Letters of support are being gathered and both phases of the grant will be given a full presentation before the commission on May 4. The. United Way budget is due May 15. Jim will request from United Way the d'_fference between the total outreach budget and the amount we will receive from the. city and county grants. Al Horowitz brought up the University ]]eights grant. lie has talked to Mayor Stchbens, and he and Jim are scheduled to make a report to the city council on May 9. The Board agreed to decide on the summer schedule for meetings at the next board meeting. It was also suggested that the Board have a social meeting with the Board of Directors of Youth Homes Inc. 's The outreach aides voiced their objection to being required to attend board i meetings. Clarification was made that their presence was "strongly recommended", and not required. Several Board members said that they appreciated seeing; all of the staff at the meeting, and 'pointed out ]low much easier it is to deal with problems when the staff and the board hove had time to get together and know one another. The aides strongly recommended obtaining a new vacuum cleaner, as t11e present one is inadequate for cleaning purposes. promises were made that this issue would be resolved. The meeting ended with a vacuum cleaner demonstration by Jeff Schabilion.' The next Board meeting is scheduled for May 10 at 7:00 p.m. Res ectfull�is bmittedp L I",.Lc�tif Mary L. Larewr Secretary UAY Board ircetorn Scott Hayward Recording Secretary MICROFILMED BY 1 JORM MICR( LAS N; L[ UFILMLD BY JORM MICROLAB CEDAR RAPIDS AND uE5 NI11L, 'Jnr, Oji MINUTES HUMAN RIGHTS COMMISSION MARCH 27, 1978 7:00 P.M. CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Costantino, Davison, Munzenmaier, Kuhn, Gilroy, Braverman, McComas, Woodard, Madison at 7:05. VISITORS PRESENT: Susan Blank, Michael Miller, Theresa McLaughlin from KXIC. STAFF MEMBERS PRESENT: Morgan, Ryan. STAFF MEMBERS ABSENT: Zukrowski (excused). RECOMMENDATIONS TO THE CITY COUNCIL None. i RECOMMENDATIONS TO THE CITY MANAGER AND STAFF j The following recommendations were made to the staff: i 1. Assist the Commission in forwarding a letter to Dennis Kraft, Director of Community Development, regarding the Commission's support of a housing plan which meets the needs of certain com- munity groups. 2. Distribute brochures announcing a conference on Human Sexuality and Institutional Responsibility. 3. Sponsor a session with Morris Milgrave. SUMMARY OF RELEVANT DISCUSSION The meeting was called to order at 7:00 p.m. The minutes from the February 27, 1978, meeting were accepted without correction. Phil Jones, Director of the University of Iowa's Affirmative Action Office, and Fredrick Woodard, Chair of the University's Committee on Human Rights, attended the Commission meeting. Phil Jones dis- cussed the University's program of monitoring recruitment and selec- tion prior to the appointment of individuals and the University's program for internal complaint review. Commission members also dis- cussed with Jones the relationship between his office and the Com- mittee on Human Rights. Jones indicated the Committee reviews administrative policy prior to its adoption. Braverman requested that if it is feasible for the University to share its expertise in the area of computerizing data for purposes of affirmative action monitoring, the Commission would appreciate such an effort. Jones indicated that currently the University is using payroll tape for its monitoring which is similar to the City's current practice. �A i JORM MICR+LAB 1-11L,kOf ILMEU BY JORM MICROLAH -2- CEDAR RADIUS AND ULS MV.I7Lj, .Uwl Complaint referrals from the Commission to Jones were also discussed. Jones indicated that individuals should be first referred to the Affirmative Action Office if the individual is not hesitant in identifying him or herself. Jones indicated a list of agencies which monitor the University would be provided upon request by the Commission. Fredrich Woodard explained the purpose and function of the Committee on Human Rights. Woodard distributed the Committee's new brochure and indicated receiving more calls subsequent to the brochure's distribution. The next Committee meeting is April 18 in the pur- chasing department at Jefferson Building to discuss and clarify the relationship between the Committee and the University's Affirmative Action Office. The Chair thanked both Jones and Woodard for attending the Commission meeting. A. Chairperson's Correspondence 1. Munzenmaier moved and Costantino seconded that a letter to the Director of Community Development from the Commission indicate the Commission's concern that future housing needs of unrelated adults, families headed by women, and the elderly, particularly when these groups are low-income, be addressed in the Comprehensive Plan. Munzenmaier reported that the demographic data received from Community Development shows that the mean age of Iowa Citians is twenty-three, and that only 6.6 of the population is senior citizens. After some discussion, the Chair assigned the responsibility of drafting a letter on behalf of the Commission to S. Munzenmaier. 2. The City Manager's response regarding animal shelter fees was circulated. The Chair had previously deferred the reply to the City Manager's office. 3. The Chair's letter to the Department of Labor requesting data collection and dissemination of minority and women employment statistics was circulated. Chairperson's Recommendations 1. The Chair accepted the Commission's motion that a representa- tive from the Commission attend University Committee on Human Rights meetings. McComas moved, the motion carried, that the Commission coordinate with the Committee in estab- lishing a liaison between the two groups if such liaison was acceptable to the Committee. OE I LMED , JORM MICR+LA6 ffnp(t Vn �`; P° SES '401:IE5 BY i M1lt.ROFILMED BY JORM MICROLAB -3- CEDAR RAPIDS AND uLS MuikL.,, lural, Braverman accepted Woodard's request that he serve as a liaison between the Human Rights Commission and the Com- mittee on Human Rights. Braverman will report to the Com- mission. 2. The Chair reported no progress on the annual Commission report to the City Council. 3. Deferral Status Application Report distributed by Zukrowski was discussed. Braverman moved, Gilroy seconded, that disposition or action on the topic be tabled. The motion passed. The Chair tabled further action on the application. Morgan had requested that anyone who had not read it refrain from doing so. Costantino moved and Kuhn seconded, that since the State took so long in answering, the staff should write to question the procedures. McComas amended by re- questing that action be deferred until the report was re- ceived. Gilroy questioned whether the criteria had been explained to the staff prior to the initiation of the review and was concerned about the lack of established criteria for making a decision. Morgan produced the Iowa Civil Rights Commission's Departmental Rules which gave sketchy guidelines. 4. Costantino moved, Madison seconded, the motion passed that the Human Rights Commission request from the Iowa City Civil Service Commission the guidelines for Iowa City firefighter applications, and that a liaison be developed between the two Commissions. Costantino reported that the Iowa Civil Rights Commission was investigating the Cedar Rapids Civil Service Commission and their criteria for firefighters. By establishing a liaison between the Commissions, better notice of Civil Service Commission meetings would be received. C. Committee Reports 1. Affirmative Action. Braverman. No report. 2. Outreach/Advocacy. Madison. a. Public Service Spots. Letters of response were received from three stations. When Zukrowski receives more information, an update will be given. b. Mini Sessions. No date has been set. C. Madison, Davison and McComas reported on their meeting between J. Bokassa and B. Barber. Barber documented I41CROFILME.D BY 1 JORM MICR6LAB fl"�l1R ItAt'1�°SCS M019f5 MILIW ILMEU BY JORM MICROLAB CEDAR RAPIDS AND UCS Hui!IL), ;Jew -4- that Job Service was referring Bokassa to jobs. Madi- son described the differences of opinion as a person- ality clash. The possibility of the Commission per- forming a mediation function when such a situation arises was raised by Gilroy. 3. Ordinance Implementation/Education. Costantino. A sample of the brochure was distributed and explained. Braverman and Costantino would like to make further revisions and will accept comments from Commissioners until March 31, 1978, at 5:00 p.m. Including each Commissioner's name was encouraged. Textual changes were also discussed. D. Staff Report Staff report was distributed. There was no review of Civil Rights.Laws since the Specialist was absent. Morgan re- ported that the EEOC policy changes had been received but needed to be reviewed and digested for the Commission. E. Complaints 1. Response from the insurance company mentioned last month was indicated. 2. A letter regarding an informal complaint to a local tavern was circulated. Any further action will be referred to the assistant city attorney. 3. Cases in litigation: no change. 4. Pending Cases: a. E/R, 8-25-7708, E/R, 8-23-7709. Investigation completed and referred to the attorney just prior to the attorney's vacation. To be completed be- fore the next Commission meeting. b. E/R & S/0, 9-23-7710. Conciliation Team review- ing possible agreement. Respondent has not been notified of probable cause finding. C. H-7603, H-7604: Conciliation Team has not reached a decision. d. E/R, 4-6-7705: Conciliation agreement completed. Check sent. Return receipt received. e. E/D, 11-16-7711: McComas reported the Concilia- tion Team found no probable cause. icRorl UdrD BY i JORM MICRbLAB fi'DA RAIIPp • 7MDIWCS MICROIILMLO BY JORM MICROLAB -5- CEDAR RAPIDS AND ULS AUi:iLj, i'Jw, f. E/S, 12-7-7712: Morgan requested that a Concilia- tion Team be appointed in order to close the case by satisfactory adjustment. g. E/S, 2-10-7801: Case still in investigation. h. H/N0, 2-9-7801: Still in investigation with ir- regularities. i. PA/R, 2-13-7801 & E/R, 2-13-7802: Morgan requested that a Conciliation Team be appointed so that a request to drop the charges by the complainant could be received by the Commission. Costantino requested a status report of all cases. This information is available from the Civil Rights Specialist. Costantino requested some kind of format to facilitate periodic update to Commissioners. F. Other 1. Braverman and Madison reported on their trip to Des Moines to attend the mock trial of the Bakke case. They in- dicated that the conference was a good beginning, that the presentations were good, and that they were some- what more pessimistic than before about the outcome from the Supreme Court. 2. A flier from the Iowa Association of Equal Employment Opportunity and Affirmative Action Professionals was distributed with the report that we had joined. 3. Morgan reported on several legislative issues including those important to homemakers, Veterans preference, manditory retirement, and the changes in 601a. Woodard made a brief report on the trip to lobby on behalf of the changes in chapter 601a which she and Zukrowski made last week. Costantino questioned whether encour- aging the City to support a Spouse Abuse Center was a legislative issue. 4. Kuhn and Braverman reported on their presentation to a group of students in West Liberty. They discussed rights and responsibilities of young people. The thank you note received from Reverend Page as well as the Huckleberry Finn Poster were passed around to all Commissioners. The Chair thanked them for going to make the presentation. G. Meeting adjourned at 10:20 p.m. H. April meeting is scheduled for April 24, 1978, at 7:00 p.m. Agenda setting is on April 14, 1978, at 3:30 p.m. f 141CROEILMEm BY i JORM MICR¢LAS MAP "PIPS "f°. 40IAfS r•1(Ck01ILMLO BY JORM 141CROLAB CLOAk RADIUS AND LiLS : UihL1, •'J"" Iowa City Airport Commission March 16, 1978 City Manager's Conference Room, Civic Center Present: Gary Bleckwenn Dick Phipps Caroline Bmbree Jan Redick Claude Peterson Others present: E. K. Jones, Jay Haas, Bill Meardon, Gary Sondig (U.I. student observer), Kent Thompson, KCJJ. The meeting was called to order by Chairman Peterson at 7:30 p.m. Peterson asked Meardon, who represents a group of citizens opposed to the proposed expansion of the Cedar Rapids airport, to open the meeting with a report to the Commission. Meardon explained that in concert with the proposed expansion, a draft environmen- tal impact statement, dated May 6, 1978, was drawn up. As March 6 was the deadline for submitting objections to this report, Meardon had requested that Peterson write a letter to the FAA stating that the Commission knew nothing about all of this. Meardon summarized his remarks by stating that he wanted any inconsistencies to be cleared up and errors contained in the report to be corrected. Redick stated that Meardon's soliciting Peterson's assistance in personal business matters is fine as long as Peterson responds as an individual citizen. If the letter purports to express Commission opinion, then each Commission member should be consulted beforehand. It was pointed out that there was some confusion as to which letter was being discussed. A letter to Emil Brandt (JCRPC), from Peterson, dated March 11, was sent but has been withdrawn. The letter Meardon solicited was drafted March 4. Further discussion of the letters' content ensued. Peterson apologized if he offended anyone. He felt he was reflecting the feeling of Iowa City business people who want an airport. Bleckwenn asked why, if Cedar Rapids is planning to upgrade its commercial airport, does it want general aviation there, tool Meardon replied that,while he was not qualified to answer specifically, he was suspicious about where the business was going to come from. Jones said that based on past performance, when an airport can rent out many acres at $110/acres, there is a question about what the motivation for land ac- quisition is. He read a letter from the DOT which stated that the Iowa City air- port is a vital part of the state's airport system. Embree said she would like to know the total amount taken in by Cedar Rapids on this land. According to the people from whom land was taken, the land was not needed imminently. Jones concurred that no one should be moved unnecessarily off his or her land; nothing should be taken but that which is needed. Phipps said that if all that was taken was land for runways there would be no farm income. The reading of the minutes from the last meeting was dispensed with, as all members had read them. The only correction was that the next meeting is March 16 (today). Redick moved to approve the minutes with this correction. Bleckwenn seconded the motion. Motion carried. 7 79 i MICRUFILDI10 R1' DORM MICR¢LAB Id0IN[5 miL,(OF 1LMED BY JORM 111CROLAB Iowa City Airport Commission March 16, 1978 Page 2 CEDAR RAPIDS AND uL; %w NL Jones presented the bills for the month of March. The following clarifications were made: the bill from PPG Industries was for a repair made in December to a thermal window in the terminal. The bill was submitted late by PPG. The bill from the Iowa City Airport was actually from the City of Iowa City. $450 of this was for trucks to move 88 loads of snow away from hangars. Finbree asked what happened to the bill from Shumacher Industries that the Commission decided not to pay. Jones stated that the bill was not re -submitted by Shumacher Industries. Redick asked for explanation of the Doane management service bills. Jones explained that the reason the bill is $72.00 this month is that Doane was not paid in the month of January. The bills from Doane are normally $36/mo. Embree moved to approve the bills as submitted. The motion was seconded by Phipps and was carried. Peterson opened discussion of the Master Plan by saying the application for the Master Plan grant has been approved. The arrangement with be FAA consists of an offer and acceptance which must be signed by the Mayor with an accompanying resolution by the City. L. Robert Kimball and Associates has been hired as the consultant for the project. Haas made the grant application. Haas described the purpose of the Master Plan: to determine what is needed for the airport. It is strictly a planning study. Basic data will be collected with regard to the influences of the community on air traffic, with a 20 -year fore- cast being the goal of the study. The study will be undertaken in three parts: 1) A demand capacity analysis will be performed to determine needs; 2) A graphic layout of what will be needed will be drawn up and an environmental impact state- ment prepared; 3) A financial analysis of the overall proposal will be prepared for the purpose of giving whoever is providing fiscal responsibility an opportunity to change, or plan for supporting the project. The grant proposal has been approved. Two weeks after the FAA receives Iowa City's acceptance of the grant, Kimball 6 Associates can proceed. It will take 420 days to complete the study, including time it will take the government to process each step of the paperwork. In response to several questions from Commis- sion members, Haas said the following: 1) He will be heading the program and will assure personal contact between Kimball 6 Associates and the Commission. 2) Four public meetings are proposed: three public meetings and one public hearing; it will be the Commission's responsibility to advertise these. 3) The "life" of the report is 20 years, but it should be updated after eight years; the plan is necessary for the Commission to receive funding from the FAA. The "progress reports of 14a" are different than "meetings 1, 2, 3, and 4" of the Memo of Understanding with the Planning Commission. The Quarterly reports are written reports of the progress of the study written by Kimball and sent to the FAA with copies to this Commission. The Planning Commission meetings are meetings with local agencies. Haas will make contact with JCRPC and meet with representatives of the Linn -Johnson County Airport System Committee. The Iowa City Airport Commission will have to give notice if these are to be public meetings. Elmbree asked about possible conflict with the coordinating local agencies. If there is disagreement, then what? How much will their input be weighed when data is being accumulated? In response, Haas said that facts stand on their own; there is no "interest" in any particular data. He explained how data is collected (relative to previous data, etc.) The previous Iowa City Master Plat will be consulted. A land use plan will be I•n6Q0r!DaeO By JORM MICR+LAB 01L.A iILMLD BY JORM MICROLAB Iowa City Airport Commissiun March 16, 1978 Page 3 CEDAR RAVIOS AND DU included to determine what kinds of crops might be grown on the airport land, the possiblity of industrial development, etc. Land use around the airport will also have to be explored, including such considerations as environmental protection and safety. Phipps moved that the Commission recommend that the City Council accept the Planning Grant agreement. Redick seconded the motion and it was carried. Haas distributed copies of his reference -type contract, which has been approved by the FAA, and explained its content. Haas referred the Commission to the corres- pondence on A95 Clearing House regarding financial corrections and additions to the original dollar estimates, in answer to a question from Em bree about a dis- crepancy between figures in the contract and figures in the Review and Comment document. Bleckwenn moved that the contract with L. Robert Kimball and Associates be accepted subject to approval of the Master Plan Grant by the City of Iowa City and approval by the FAA. The motion was seconded by Phipps, and was carried. Redick asked for clarification of the monthly payments. Haas stated that 10% of the total contract is local funds. A monthly billing will be sent to the Commission along with forms to receive FAA reimbursement. The procedure will be to send the payment to Kimball, then to submit forms to FAA. Reimbursement should be forthcoming within 30 days. If the Commission runs out of money, Kimball will wait for federal funds reimbursement to come through. The Commission can pay these without concurrence of the City Council, as part of its monthly bills. Jones distributed copies of a Memorandum form the City stating they are moving to modified accrual accounting. This requires no action, but is for the Commission's information only. He also distributed copies of the 1978 Municipal Directory for the City of Iowa City. Peterson distributed copies of a Memo from the City Manager regarding parking for commission and board meetings at the Civic Center. Mel Jones sent a note to Jones asking him to distribute copies of the By -Laws of the Riverfront Commission. The intern in the City Manager's office would like to see the Airport Commission adopt these. Copies of these By -Laws will be sent to Commission members with the minutes. Bmbree discussed the hiring of a secretary for the Commission. The Commission expressed preference for an arrangement whereby the secretary would act as a free- lance agent and bill the Commission at the rate of $4/hr. The secretary can also help with filing later on. Fmbree moved to accept the services of Shelley Lowenberg as an independent contractor at the rate of $4/hr. Bleckwenn seconded the motion. The motion carried. Redick will look into purchase of a tape recorder and cassette tapes for recording future meetings as the present reel-to-reel system is difficult to gain access to due to the heavy demand on the recorder by other City commissions and boards. Redick asked if there had ever been talk of drawing up an agenda for meetings of the Commission. She proposed making up a loose agenda a week ahead of time, including at least items the Commission is certain it is going to discuss. Jones said since he normally calls all members on Tuesday before the meeting, he could forewarn members of new items that come up after the agenda is drawn up. MICROFILMED By i 1 JORM MICR1LAB MluiWi ILMLD BY JORM MICROLAB Iowa City Airport Commission March 16, 1978 Page 4 CEDAR RAPIUS AIIU ULS bIUiNL.,, Peterson reported that he had submitted a bill from Project Green for $1500 for help with landscaping at the airport. He will not be at the April meeting, but is in favor of paying the bill. Enbree asked whether the Commission has the money to pay this bill, and Peterson replied that according to Bob Bolin, Assis- tant City Attorney, the Commission should be receiving $80,000 soon from the DOT. Jones noted that the Commission will have to ask for more hard surface parking soon and should submit applications for this as soon as possible. No money will be available this year, but there will be some next year. He will obtain -forms to apply for funding from the Aeronautics Division of the DOT at the Des Moines Airport. This is a 30-70 (30 -local, 70 -state) arrangement as far as he knows. Redick moved that Bleckwenn be given approval to buy for the Airport Commis- sion's office a 2 -drawer file cabinet from Sears at a cost of $180.00. Enbree seconded the motion. The motion carried. At the office now are a desk, a con- ference table, and chairs. New light fixtures and a paint job are needed. Peter- son gave a brief report on the Commission files compiled thusfar. New Business: Phipps nominated Bleckwenn to serve as the new chair of the Commission. Enbree seconded the motion. Motion carried. Enbree nominated Phipps to serve as the new secretary. Redick seconded the motion and it was carried. Bleckwenn opened discussion .regarding the drawing up of a new contract with Jones. Enbree stated that she felt the Commission should wait for a report from the City's legal staff on the new Trust and Agency law before proceeding with this. Peterson concurred with Embree, and added that the contract should be a two-year renewable one. Hayek has advised him to wait until the City Attorney's report is out. Jones said three places on the runway will need to be repaired due to winter freezing -thawing damage. Also, there are no tie -down places left, but it will be impossible to remedy this until the ground is thawed. Enbree moved to adjourn the meeting; Phipps seconded, and the meeting was adjourned at 10:15 p.m. Respectfully submitted, AL -14r 1101�� Shelley Lowenberg-DeBoer The next meeting will be April 20, at 7:30 p.m., in the City Manager's Conference Room in the Civic Center. IalceonuaEn or 1 DORM MICRc LAS MICROFILMED BY JORM MICROLAB MINUTES OF A SPECIAL Mh;E'L'ING LIBRARY 130A13D OF TRUS'TEE'S APRIL 10, 19'/8 7:30 P.M. DIREC'TOR'S OFFICE MEMBERS PRESENT: MEMBERS ABSENT: STAFF PRESENT: CEDAR RAPIDS AND ULS hlU ItiL�, i0vlm Bartley, Bezanson, Farber, Hyman, Kirkman, Ostedgaard Moore, Newsome, Richerson Eggers, McGuire Summary of Discussion and Action Taken Meeting convened at 7:45 P.M. Eggers reported on the meetings and conversations held in the past- ten days regarding estimated $ costs of public libraries generally and the library's plans specifically. The architect and consultant agree that approxi - i. mately $70 a square foot for the complete project cost is a sound estimate for buildings to be bid in mid 1979• The plan + in its present configuration would thus cost considerably more than the projected 3 to 3.5 million. Chairman Kirkman outlined the four discussion points which must be addressed. 1) What is the minimum size building the Board can responsibly approve, 2) what is the maximum dollar amount i the Board can responsibly ask the Council and public to approve, 3) how much time will the staff and Hansen Lind Meyer need to make revisions from the present plan, 4) can we still meet our schedule to get Council approval this spring and hold the public vote this fall? The Director will meet with the Manager and Urban Renewal Coordinator Paul Glaves to draw up instructions for an appraisal of the pre- sent building. The consensus after review was that there still seems to be no sources of money that can be relied upon to reduce the total cost. Private funds for enrichment items are a possibility after the referendum is approved. Funds from the sale of the library could be used to pay off the bonds. It was decided that Hansen Lind Meyer should be directed to revise plans keeping the cost to three million dollars and as close to the written program as possible. The Building Committee will meet on Monday evening, April 24 to look at the revisions and decide if the plan can be ready for a fall referendum. Meeting ad- journed at 8:55 P.M. Respectfully submitted, 1 / Lynda S. Ostedgaard, Secretary M Y— - ` �� e�MICRD(I LtdED 6Y JORM MICR+LAB Cf ILIA I+AP1�; D[S ;401�ICS !•1ILROf ILMLD BY JORM 141CROLAB ,�b� MINII'I'I:S JOINT (PCC/P1iZ NiFFIANG NNRCII A, 1973 1011A cl,fy RECREKI•ION CENTER CEDAR RAPIDS AND DLA Mui;iLS, iUw.. PLANNING f, ZONING C0D6MISSION: Members Present: Blum, Jakohsen, Vetter, Cain, Kammermeyer, Lehman, Ogescn COMPREHENSIVE PLAN COORDINATING COMMI17HH: Members Present: Perrot, Cain, Jakobsen, Vetter, Blum Members Absent: Ncuhauser, deProsse, Ogesen Ryan, Garrett, Lundquist, Milkman, Martzahn, Staff Present: Kraft, Claves, Boothroy, Schmeiser, Fisher i. j SI1M?IARY OP TME MEETING: I The Chairman, Richard Blum, called the meeting to order and stated that this meeting was a continuation of the review of the Iowa City Comprehensive flan, 1978, General Document. The discussion began with page 25, Commere inl Activity. On page 25, the following changes were made by the committee: Under Findto read: ad: "Urban Commercial .Activity, the first sentence of paragraph one is change) renewal is proceeding and there will be plenty of retail opportunities in the downtown for meeting the.City's needs." 'nic last sentence of the first paragraph was omitted. 'Me second paragraph under Findings Commercial Activity was omitted. It was also agreed that the Staff would rework this section on commercial activity adding in the commercial area at the U.S. 6/218 and ilighway 1 interchange. On page 26, under Objectives an item 2 was added reading as follows: "Encourage commercial activity to locate in existing commercial cores. On page 26, under Findings Economic Development, in he first Bente cee. IIIthe socoflrst paragraph the words "it is a university community, sentence of the second paragraph, the word "will" was ch:ingud to "may". 'file Inst sentence was changed to read: ,It is important, therefore, for Iowa City to attract new industry." In the last sentence of paragraph three, the word "many" was omitted. On page 27, under Objectives, the following changes were made: Number I was revised to read: "Establish an economic development policy." Number 4 was revised as follows: "Improve the transportation system serving the industrial park areas in the southeast section of the City." The number 5 objective was eliminated. The Economic Development section was unanimously approved. On page 27 under Findings Neighborhood Commercial, the following changes were made: The first sentence of the first paragraph was revised to read: "Small convenience stores and offices were favored by 70.6% of the General Survey respondents. In the last sentence of paragraph one, the word "orientation" was changed to "concept." 781 Y• --t•`" MIC.Ror ILMED By 1 )ORM MICR+LAB CMAV PAN'1'� '1(C 1101'11$ P11LRO1 ILMED BY JORM MICROLAB Joint CPCC/Pf,Z Mocting March 4, 1978 Page 2 CEDAR RAPIDS AND ULS 1•IUiNL'J, ,Unh On page 28, Subgoal C, the word "for" was removed as was the Ohjectives section. It was decided that the Staff would rewrite the objectives. The Neighborhood Commercial section was unanimously adopted with the above changes. On page 28 under Findin s Energy, the first sentence of the first paragraph was amended by omitting the words: "'II'c largest of". Under the Subgoal D was amended to read: "To promote energy efficiency in the location of Iowa City business and industry." Under Objectives the following changes were made: Items I and 2 were eliminated, and should be included in the Recommendations. Item 3 was made the new Item 1. Item 4 became the new Item 2 and was amended to read as follows: "Require industries and businesses to locate in designated core arcas." Item S was eliminated and a new Item 3 reading as follows was inserted: "Develop and implement criteria for location of new neighborhood commercial areas which minimize energy consumption." 'rbc Energy section was unanimously adopted by the Committee with the above listed changes. Conmunity Facilities on page 29 under Findings, the first sentence of the first paragraph was cli.minated. On page 30, the last sentence of the first paragraph was amended by omitting the words: ,e.g., a school gymnasium caul be Opel' to the public for evening recreation." Subgoal A was amended to read: "'fo develop and use jointly public facilities with other public or private uses." Under the Objectives, number 1 was changed to read: "Prior to development, purchase or acquire through dedication future sites large enough to accommodate schools, parks and other public facilities where projections indicate a potential need." Item number 2 was eliminated and the Committee decided that it should be included in the Recommendations. Item number 3 was changed to read as follows: "For any proposed city facility, emphasis should be placed on multiple uses." This section as amended was unanimously adopted. 'rho Committee then discussed the Parks Section of the Report and the following re- visions were made: The last sentence on page 31 was removed. Under Objectives on page 32, item number 6 was eliminated. There was some discussion of mandatory park dedication. I1'c Parks Section was adopted with the above changes. Vetter abstained from the voting. Page 33, Libraries and Cultural Activities was accepted by the Committee without any changes. Page 34, Objectives, Item number 1 was amended by omitting the words "on the reserved downtown site." It was unanimously adopted. Page 33, Police and Fire Protection was accepted by the Committee. Item I under Objectives was eliminated and Item 2 was revised to rend ns follows: "Select sites for future fire stations prior to development which will meet Insurance Services Office access and location standards." The Fire and Police section was unanimously adopted. Page 35, Energy. This section was revised as follows: Subgoal li was amended by RI � .�— Of ILMED In i DORM MICR+LA9 crMp Paotns nr� :dOI'Ift 111wWfILMEJ BY JORM 141CROLAB Joint CPC(:/I'f,Z Meeting March 4, 1978 Page 3 CEDAR RAPIDS AND uLS h1(J;,iu JN" changing the word "provision" to "location". Under Objectives Item 2 was changed by omitting the word "equal" and inserting the words "the provision of" before recycl- ing services." Item 4 was eliminated. Item 5 became Item 4 and was changed to read: "Encourage and promote recycling efforts." It was unanimously adopted. On page 36, Iowa City Municipal Airport, the third sentence of the first paragraph was amended by the insertion of the words "this is a general aviation airport." It was decided that the Staff would rewrite this section. Page 37, Public Offices. 'Ilio Objectives of this section were removed and it was agreed that they would be recommendations and the section was unanimously approved.. Page 39, (lousing. The goal was amended by omitting the word "all" from the second sentence. Under Existing Needs/Situation, it period, was inserted in place of tile* semicolon after the word "costs". Tile second sentence then read "Conversion of single-family dwellings which were converted into multi -family, etc." Under Subgoal A in the first sentence the word "and" was replaced by "as well as". Under Objectives Item 3 was eliminated. Perrot made a motion to include item 3, but it was opposed 6 to I (Perrot voting in favor). page 40, Alternatives/Single Family Dwellings. In the first paragraph, the second sentence was revised to read as follows: "The supply of quality low cost single- family housing is limited." It was agreed that the Objectives be eliminated and included under Recommendations. The section was unanimously approved. On page 41, (lousing for Special Groups, in the second sentence of the first paragraph Iowa City was changed to read "the State of Iowa" and the last sentence was omitted. Subgoal C was changed to read: "Encourage the provision of housing for groups with special needs." The Objectives were revised. Item 1 was changed to road "Continue to work with -groups". Item 2 was changed to read "Allow high housing densities in proximity to the central core through zoning". Item 3 was eliminated. 'ITIe section was unanimously approved as amended. On page 43, Housing Location, it was agreed that the second paragraph should be in- cluded in the Recommendations. Objective I wits amended to read as follows: "Allow for additional high density housing adjacent to all core areas as needed." The section was unanimously adopted. Page 44, (lousing Rehabilitation. In the first paragraph the word "economically" was stricken from the last sentence. Subgoal E was amended to read "To encourage housing rehabilitation." The Objectives were eliminated and it was decided that they should be placed in the Recommendations section. The section was unanimously adopted. Page 45, Neighborhood Preservation. In the first paragraph of this section, the word "unique" was removed from the second sentence and the last sentence wits omitted. The second paragraph was eliminated and placed in Recommendations. Subgoal p was revised to read as follows: "To preserve the character of established neighborhoods where desirable and possible." The Objectives were amended as follows: Item 1 was eliminated. Item 2 was amended to read as follows: "Support and expand neighborhood rehabilitation programs." Item 3 was to be rewritten by the Staff. `t! MR01 I LMED 6Y JORM MIC RbLAB MlAR . 9(e*, PIOIIIf`. MIGRUHLI-ILD BY JORM MICROLAB Joint CI'CC/I%Z Mectiug March 4, 1975 Page 4 LLDAk RAPIDS AND JLS IUI:il-�, Item 4 was omitted. Item 5 was discussed and it was placed in the Recommendation section. This section was not approved by the Committee and it was agreed that the Staff would rewrite it. Page 47, (lousing and Site Design Criteria and Energy Conservation, Suhgoal G was changed to an Objective. Objectives 1 and 2 were changed to Recommendations. The section was unanimously approved as rewritten. Page 49, Environment. The Findings title was amended by replacing the word "Unique" with the word "Distinctive". In Subgoal A the word "unique" was eliminated. 'I'hc Objectives were revised as follows: Item 1 was eliminated and placed under Recommondations. Item 2 was eliminated and a new Item 2 "Recommend the protection of the special features of the area." was inserted in its place. Item 3 was changed to read as follows: "lincouragc private non-profit groups to purchase and receive land in trust for purposes of protection and preservation." Item 4 became a Recommend- ation. Item 5 was revised by adding the words "where desirable" to the end of the sentence. Item 6 was changed to read "Purchase, where possible, threatened natural environmental areas where no other means of protection is available." Page 50, Natural Stream Corridors. The last sentence of the first paragraph was omitted. Under Objectives, Item 1 was revised to include the words "and headwaters." Item 2 was omitted and Item 4 was changed to read "Establish a continuous green area on both sides of the Iowa River." The section was adopted ;Is amended. On page 52, Soils and Topography, Objective 1 was eliminated and the section wits unanimously adopted by the Committee. On page 53 the Committee agreed to omit the Prime Agricultural Land section. On page 54, Edge Effect of Open Space, the last sentence of the first paragraph was eliminated and included in the Recommendations. Tile section was unanimously adopted by the Committee. On page 56, Urban Quality, the Committee adopted this section as it appeared in the Report. On page 57, Energy, the Objectives of this section were changed as follows: Item 1, the words ,to tile" were removed. Items 2 and 3 were omitted. The section was unanimously adopted. On page 59, human Needs, this section was unanimously adopted without any changes. Kraft stated that this part of the Plan would be reorganized but the content would remain basically the same. A discussion followed on items not included in the Plan. Perrot moved that a section dealing with urban design be included. It was defeated with Perrot voting in favor and the rest of the Committee voting against. Blum then indicated that the next item of business was the Land Ilse Map. A discussiOn followed on the development of a policy for the future land use by Iowa City. Kraft presented the map and explained the Plan indicating that the overlay was the area that was likely to be developed within the next twenty years. The Committee proceeded RICROf MED DY JORM MICR+LA6 MAP PAVM,ti MOINES M MILRW ILMED BY JORM MICROLAB joint (:P(:(:/1%Z Mecting match A, I978 Page S to discuss an annexation plan for the City twenty year plan for the City. CEDAR RADIUS AND UES IIUitiLJ, :U+^ The discussion then returned to the A discussion of the Nicirose Avenue interchange and University followed. It was A that this section of the map should remain as it was show"' agree J freeway 518 was also discussed. Perrot was opposed to the way it appeared on the map because a'large amount of farm land would be taken away to build it. Kraft then pointed out that Brookland Park was changed to a low density arca and that the Tower Court area was made into a single-family residential area. Perrot indicated that the headwaters of Melrose Pond needed to be preserved. It was agreed that the green dot should be moved to north of the pond. the zoning of the area. Jakobsen expressed some concern over the elementary school A discussion followed concerning the Mormon Trek and Benton Street Intersection, an situation in the area. Schmciscr noted that multi -family residential units generated fewer school age children than single family housing. Kraft then began a detailed explanation of the cast section the map. Ilee stated that some residents in an area north oate f the city were considerer ing the Possibility senting it to the City as a gift to be used of purchasing the Cnglert Tract and pre for a park. reserve A discussion of the truck route and the various alternatives available followed. Perrot preferred an alternate route to the one on the map because he wanted to p agricultural land. A further discussion of the matter followed.. Ogesen moved that the Committee recommend the map to the Planning and Zoning Commission truck with the chnges at were usly recommendedaby theltCommitteerbelincludedtandeindicatedtwith aldottedeline. Caine seconded the motion and it was unanimously carried. The meeting was adjourned. Prepared by i'� .' ist Georgo Ptsl�r, Sr. Clerk Typ Approved by__. y p ,Z Secret: .JolinKammcrmc cr, Approved by A patt Cain, IEILRorILMED OY JORM MIC R6LAB rr; MP PAPIP • '1r`, MOIIJr; FI1LRUHLMEU BY JORM 141CROLAB 1010 NI NIITFS JOINT CPCC1PIiZ MITTIN(; NAItCil 30, 1978 -- 12:00 NOON CITY MANAGER'S CONFERENCE ROOM PLANNING li ZONING COMMISSION: Members Present: Members Absent: CEDAR RAPIDS AND ULS 'rluihL, Ogesen, Ilium, Lchman, .lakobscn Cain, Vetter, Kammermeycr C014PR8111iNSIVE PLAN COORDINATING COMLI' r: Members Present: Ogesen, ilium, Jakobsen, Neuhauscr, Perrct, dcProssc (arrived 1:20) Members Absent: Cain, Vetter Staff Present: Kraft, Schmeiser, Lundquist, milkman, Martzahn, Garrett Guests: Ilokanson, Brandt SUMMARY OP MEETING DISCUSSION: CPCC Meeting: Ilium opened the meeting and asked for any corrections corradditionsons,ttoile tie mintes teswerto the February 22, 1978, CPCC meeting: c being no approved as written. PGZ Meeting: .lakobscn stated that there was an error on tl4e Comprehensive plan Land Use Nap, and which needed correcting. It was decided that several in the Comprehensive Plan text any changes should be brought up at the City Council Public Hearing on April 11. Kraft requested that agenda i.tem 113 be taken up next. Ile stated that because of an overload of work at the Word Processing Center, the Zoning Ordinance would not be ready for discussion until April 5, and that it would therefore be impossible to hold a public hearing on the new zoning ordinance and map on April 20 as originally scheduled. After some discussion, Schmeiser suggested that once the Comprehensive Plan is adopted by the City Council, the Northside areas currently affected by the moratorium could be rezoned according to the existing zoning ordinance but in con- formance with the Comprehensive Plan. This would allow more time to complete the new zoning ordinance and map. this would create le1;a1 problems, Schmeiser Blum and Neuhauscr questioned whether stated that the adoption of a Comprehensive Plan does not necessitate rezoning the whole city at one time. Perrot expressed concern about rezoninll according to tile existing zoning ordinance and Later rezoning the same area again according 141CROFILI.20 BY JORM MIC R46LAB CIPNI rAVIT: • 'CS'40111FS i Mlu<OfILI•lED BY JORM MICROLAB Joint CPCC/PF,Z Meeting March 30, 1978 Page 2 CEDAk RADIUS AND U'L� ordinance. lie stated that he would prefer to sec an extension of the moratorium until the completion of the new zoning ordinance, indicating that this would keep the pressure on to complete the new zoning ordinance and map. •Iakol)scn then moved and Lehman seconded the motion that a public hearing be set for April 20, 1978, for re- zoning of the moratorium areas on the northside consistent with the Comprehensive Plan Land Use Map, but using the existing zoning 'ordinance designations. Such rezoning would be subject to adoption of the Comprehensive plan by the City Council. •1.110 motion was approved unanimously. It was requested that the staff draw up a map showing rezoning of the Northside $Z informal iew and adoption of on Monday, April 3. Blum asked arca for discussion at the P Kraft to make a revised schedule for rev f a zoning ordinance and zoning map. file Commission then proceeded to the discussion of Appendix B of the Comprehensive Plan. Jakobson asked whether there were sufficient parks in existing neighborhoods not described in the Appendix. Garrett stated that this was the case except for ar0a :'III (centrally located on map 111) and that page 133 (of the plan), 115 address this point. .lakobsen also suggested that the park/school site policy should have an, additional comment that this is not the School Board's policy. General consensus of the committee was that such a statement was not necessary. Lehman questioned the size of the neighborhood centers. There was considerable ether discussion on what the maximum and minimum sizes for such centers would they bof su er- they should be directly related to size of neighborhoods, and what typesP markets would locate there. Final consensus was to change the standards to 1 acre per 2000 population, and to recalculate the size of the centers on page 139 of Appendix B, accordingly. Lehman suggested that the greenways along rivers and streams (described on page 133, Y10) provided parkland and open space and should be included'in the overall acreage for parks. Garrett stated that some of these areas arc included in parks and the statement would he amended accordingly. Perret suggested that the maps should refer to park service ureas and commercial service areas. deProsse, referring to page 131, stated that there should he an explanation that Hickory Hill Park is only about 12.5 acres in size and the rest of Also, is nownused as open space and park land is actually part of Oakland Cemetery. 7. page 131, the proposed addition should be changed to 20 acres and the words "known as the Woods property" be deleted. .Jakobsen also commented that the growth sequence map needed to be reconciled with the phasing projects described in the text. i MICROFILMCO BY JORM MICR�LA6 ff PAP p.Arll, . '75 1101%f5 I.110tOHOED BY JORM LIICROLAB .joint (:PCC/116Z Mecting March 30, 1978 Page 3 The meeting adjourned at 1:45 p.m. • CEDAR RAPIDS AND ULS :-Iu i:'L�, 1040 r Prepared by Marianne Milkman, Asst. Planner Approved by johjy Kammermeyer, PF,Z Secretary 1 jApproved by Pat Caiq4CPCC i i i 141CROFIL14ED BY JORM MICR+LAE MIAE P.APIPS •PFS 1401NES t•IiLRUI ILMEU BY JORM MICROLAB q\V1 MINII'I'I?S IOWA CI'T'Y PLANNING 1; ZONING COMMISSION APRIL 6, 1978 -- 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS • CEDAR RAPIDS AND ULS i•IU I:+��, •'J 2� MI:MI41iRS 11IMSENT: Lelmcul, .Inkobsen, Blum, Kammormeyer, Vclter, Cain, Ogeseu S'I'Al°P PRLSOT: Sclimeiser, Boothroy, Kushnir, Kraft, Martzahn, Fisher ItliCOMM1 NDATIONS TO CITY COUNCIL: i 1, S-7812. That I.ot 1 of a preliminary plat of BDI 'Third Addition, located north- ! west of the intersection of Scott Boulevard and Ilighway 6 be approved and that Lot 2 of said plat be deleted, but that the following contingencies need to be satisfied: (1) the existing 50 foot frontage road reservation from IIO "z Road to Lot 1 be shown on the plat, (2) location of Scott Boulevard be shown along the entire subdivision, (3) an additional right-of-way be obtained by the City for Scott Boulevard at the time of paving, (4) correction of the location map and (6) all existing and proposed utility casements be shown. Chairperson Blum called the meeting to order and asked if anyone present wished to discuss any item not on the agenda. No one responded. The next item of business was consideration of the minutes of the meeting of March 9, 1978. .lakobscn noted that on page 2 the name "Hummel" should be corrected bottom, she indicated to read "Ummel." On page 3 at the third paragraph from the the sentence reading: "lie noted that many thousands of dollars had been collected to help the City obtain this land as a park." should be amended by changing the word "collected" to "pledged." on page 5, Jakobsen stated that the first paragraph, Which makes reference to her having moved was incorrect because she was acting chairperson at the meeting. She pointed out that this should have read "Vetter". Blum asked if there were any other comments on the minutes and called for a motion proved as to approve them. Kammcrmeycr mJakobsentand the ion tmolti nlwaseunanimounanimously corrected. It was seconded by Z-7802. Public discussion of an application by Gary Abrams to rezone 1.4 acres presently C2 to CBS, located north of 412 South Gilbert Street; 45 -day limitation period: waived. Z-7803. Public discussion of an application by Sam Abrams to rezone .7 acres presently C2 to CBS, located at 408 South Gilbert Street; 45 -day limitation period: waived. Blum stated that the two items could be handled as one because the proposed project would be utilizing both properties. Ile asked if anyone presort wished to discuss the items. Boothroy presented an overlay of the area and suited that the land would allow up to a total of 72 units depending on the availability of parking. lie noted that there had been a change in the request on rezoning because the developers were now requesting CBS zoning instead of R31i. 782 S•-�l�r. MICROFILMED BY i DORM MICR+LAB MAP PAPI�', • nrp MOV11 MiukW ILMLD BY JORN Id1CROLAB Iowa City Planning $ Zoning Commission April G, 1978 Pogo 2 CEDAR RAPIDS AND ULA ilu,; Lam, :Uwe, John Willers of shive-flattery and Associates came forward and spoke on behalf' Of the applicants. Cain asked how auich of the land was in the flood plain. Willers said that there was a strip of land adjacent to Ralston Crock and noted that this was being taken into consideration by setting the ground floor of the buildings at the elevation designated on the plan. Vetter asked if the plans were far enough along to determine whether the full ground floor area would be used for commercial purposes. Willers stated that the owners planned on using the ground floor for apartments. Lehman asked why the property on the west side of Gilbert Street was being included in the plan. Willers indicated that the land was to be used for parking. Kammermeyer expressed concern over this use because Gilbert Street was n major traffic arterial. Ilium asked the commission if it wished to consider the two items or defer them to another meeting. Jakobsen stated that since the matters had been on the agenda for a while, silo felt it would be appropriate to consider them. She moved for approval of the request for Z-7802 for rezoning from C2 to CBS but stated that she would vote against the motion because she did not sec the need for the change in zoning. Ogeson seconded the motion. A discussion followed. j Willers stated that the owners were attempting to make the project as economical AS possible which was why they were requesting a rezoning. Blum stated that he was troubled by the request hecausc the Commission was being asked to rezone from I commercial zone to another commercial zone to accommodate housing. Ile pointed out that the Comprehensive Plan was contemplating a commercial use for the land, and that he saw no need for CBS zoning. Willers asked if Ilium preferred only residential or only commercial use for the land. Blum said that lie would like to see an attempt made to use the land for combined commercial/resi(lent inI use. Willers noted that the owners of the land saw a definite need for housing close to the University, but Blum stated that he still did not sec the need for changing the zoning. Ogesen said that lie saw a very definite need and pointed out that the commercial development of the property was questionable because the land has remained vacant for years inspite of its commercial zoning. Ile stated that there were large housing developments a block cast of the site that were very successful and that the owners of these developments had long waiting lists for future tenants. Ile felt that the law of supply and demand should determine the use of the property and stated that he was voting in favor of the motion. Willers asked the Commission if there was any concern over the separate ownership of the property and stated that a transfer could be effected. Ile indicated that there was no intent on the part of the applicants to sidestep the regulations to avoid submitting a I.SNRD. Ile proposed that the furniture store on the cast side of Gilbert could he included in the rezoning and that the strip of land on the west side of Gilbert could be eliminated. Lehman noted that he could not see rezoning both sides of Gilbert and stated that the inclusion of the furniture store property and the elimination of the parcel on the west side of Gilbert would be satisfactory to him. Blum stated that the question had been raised that perhaps the Comprehensive Plan was wrong in determining the land use of this arca. Ile added that he was uncertain as to what ought to be done in this case, i.e., would it he appropriate to ignore the Plan or suggest an amendment at the public meeting. Ile suggested that the matter he deferred for a couple of weeks so that the Comprehensive Plan could ho studied. A discussion of this proposal followed. Cain moved to table the motion to the next regular meeting of the Commission. Kammormcyer seconded the motion. Ile indicated that he would be in favor of the application if the narrow strip of laid along the west side of Gilbert were i IIICROFIL141D BY DORM MICFV�LA6 rl'PA!t par@' . "CS -doff[ hILROFILMED BY JORM MICROLAB Iowa City Planning F Zoning Commission April 6, 1978 Page 3 . CEDAR RADIUS AND ULS iu iliL_, Ue- eliminated. ilium informed (Villers that it would be wise to consider another draw- ing. Ile added that he still could not see why rezoning was necessary. filum asked if there were any further discussion and then called for a vote. The motion to table Z-7802 to the next regular meeting of the Commission was carried unanimously. Jakobsen moved that Z-7803 be deferred to the next regular meeting of the Commission. It was seconded by Cain and was unanimously carried. S-7812. Public discussion of a preliminary plat of BDI Third Addition located northwest of the intersection of Scott Boulevard and Highway 6; 45 -day limitation period: 4/30/78, 60 -day limitation period: 5/1/78. Jakobsen asked if there was any plan to close off Scott Boulevard to the tract. Schmciser stated that (Highway 6 would be used as opposed to Scott Boulevard. Ile also noted that there was some urgency on the part of the applicant to have the plan approved. An overlay of the area was shown by Boothroy. Jim Shive of Shive-Ilattery and Associates came forward and spoke on behalf of the applicant. lie stated that there was access to Lot 1 from Highway 6 and that the II.J. Heinz plant had an casement which served Ilcinz and the new parcel. Kammermeycr expressed concern and disapproval of the possibility of having three access routes along Scott Boulevard. Shive informed the Commission that negotiations with a possible purchaser of Lot 1 had been initiated and there was a great deal of activity going on between the City and ,the prospective purchaser. Ile noted that this company had received positive support from the City Engineering Staff as well as the Planning Staff and the City Manager. Blum asked Shive if he would like to' identify the prospective purchaser for the Commission. Shive responded that he could not reveal than information at this time. A further discussion followed. Kammermeycr stated that he had no trouble with Lot 1 as designated and could feel comfortable voting on it, but Lot 2 presented a problem for him. Ogesen asked the Staff if the item were approved as presented, could the problem of access to Lot 2 be resolved by I,SNI10. Schmciser stated that once the plat was approved, access to Lot 2 could not necessarily be denied if no other access is available. Lehman asked Shive if it were critical that Lot 2 be included. Shive stated that it was not critical, but important that both lots be voted on. Blum asked if the item should be deferred. Lehman felt that the matter should be addressed by the Commission and Ogesen stated that he thought it could be voted on. Shive stated that it would be better to aet and delete Lot 2 from the plat than to defer it. Ogescn moved to recommend approval of the subject plat for Lot 1 only and to delete Lot 2 with the deficiencies and discrepancies as listed in the Staff Report and Cain seconded the motion. Blum asked for any further discussion. Cain stated that she would vote in favor of this motion but only on the assumption that access would be provided to the north through Lot 1. A vote was called for and it was unanimously carried. .Jakobsen asked that the minutes indicate the concern expressed at the meeting; in connection with access to Lot 1 and the area that is Lot 6, from both Scott Boulevard and Highway 6. ,.,.._ 141LRorILMEo 6Y 1 DORM MICRf LAB ❑'oAP VAP;n�. !qt Mofilr5 f4k,kOFILMLD BY JORM 141CROLAB Iowa City Planning fa Zoning Commission April 6, 1978 Page 4 CEDAR RAPIDS AND ULS ?IUiIiL�, iUnn 5-7814. Public discussion of a preliminary plat of Regency Gardens, fart One, located west of Mark 1V Apartments and south of the Westwinds development; 45 -day limitation period: 4/30/78, 60 -day limitation period: 5/15/78. This item was deferred to the next meeting at the developer's request without objection. 5-7815. Public discussion of a final plat of Regency Gardens, Part One, located wcst of Mark IV Apartments and south of the Westwinds development; 45 -day limitation period: 4/30/78, 60 -day limitation period: 5/15/78. This item was,.deferred to the next meeting at the developer's request without objection. 'rhe next item of business on the agenda was review of Appendix B of the Comprehensive Plan. Martzahn passed out copies of Appendix B and outlined the changes that had been made. A discussion of the changes followed. Cain suggested that the Appendix contain a preface stating that the Commission had reviewed the Appendix but had not approved it. Blum appointed Cain to meet with Kraft on preparing such a preface. Jakobsen moved that the Commission proceed with the transmission of Appendix B to the City Council with the appropriate preface. Vetter seconded the motion, and it was unanimously approved. Cain then presented a report from the City Council. She stated that the Council had had a discussion regarding Blum's letter concerning Ogesen and Lehman remaining on the Commission. She indicated that the Council was in agreement with the Commission and would reappoint them. This would be done with the understanding that Ogesen and Lehman would resign when the new Zoning Ordinance was completed. A review of the schedule for adoption of the new zoning ordinance followed. Blum advised the Staff that there were some problems with the public on scheduling of some of the meetings. Blum then turned the meeting over to Jakobsen and left. Jakobsen stated that there would be no meeting held on April 13 and that the next meeting was scheduled for April 20. The next item of business was the review of zoning districts for the Near Northside area. Martzahn and Kraft presented maps of the area. A discussion and review of the map followed. The meeting was adjourned. Prepared by Gl•'�Lc C'..� _Zf. -- George Qfi, crl, sr. Clerk 'typist Approved by �+ 6ClA tcutilU /t•Zl4Pl! (.k/ JolKammermeyer, P$Z Secretary -�' I4ICROFILbaD BY JORM MICR(�LAB MAP VIJI! '• • '�F°. id01!IFS