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HomeMy WebLinkAbout1978-05-09 Bd Comm. Minutes7 i MILRUFILMED BY JORM MICROLAB AI I NATES IOWA CI'T'Y PLANNING Ii ZONING COMMISSION MARCH 16, 1978 -- 7:00 P.M. (fart 1) CIVIC CENTER COUNCIL CHAMBERS CEDAR RAPIDS AND uL� :1uiNL,, i -J-, h11iM111:16 PRESENT: Jakobsen, Kanume•meyer, Ogesen, Vettur, Itlmn, Cain Mf:MI41:RS ABSENT: Lellman STAFF PRESENT: Boothroy, Kraft, Geshwiler, Fisher RECOMMENDATIONS TO CITY COUNCIL: Z-7808. That the.resuhdivision of Popperwood Addition be approved subject to the following deficiencies being resolved: (1) signatures of the registered land surveyor and the utility companies being provided, (2) description of tine detention basin on Lot 1 within the li.ne be noted as follows: "91ne limits of the storm water detention area within Lots 6 and 11 should be 65 feet from the front property lines," and (3) removal of the following note: "Broadway Street has been previously platted to the north line of Popperwood Addition." 2. Z-7801. That approximately 50 acres of the Wagner -Murphy Foundation property along Highway 218 he zoned MI (Light Industrial). 7.-7801. That approximately 30 acres of the Wagner -Murphy houndation property located on the Iowa River (i.e., the sand pit area) be zoned Cl. Z-7801. That the 80 acre tract of the Wagner -Murphy Foundation be annexed by the City of lawn City. SIIhtMNtY 01: NISCOSSi0N AND ACTION 'TAKEN: In the absence of Chairperson Blum, who was detained, Jakobsen presided at the meeting. She called the meeting to order and stated that the first portion of the meeting was to allow the Commission to act on any items not listed on the agenda which might require its attention. 'file first item to come before the meeting was Pepperwood Addition Resubdivision agreement. Jakobson asked if anyone present wished to discuss the matter. Itoot:hroy informed the Commission that the agreement had been okeyed by the Legal Start' and t:hc City planning Staff. Ogesen had two questions regarding the agrcemcnt. The first question dealt with the second "Whereas" on the first page that stated "Whereas the purpose of this resubdivision is to allow Broadway Street to be extended southerly to connect with Sandusky Drive as shown on Exhibit II attached hereto." 01;csen noted that there was no Broadway Street indicated on Exhibit li. The Start' explained to Ogesen the reason Broadway was not shown on Exhibit 14, and it. was then agreed that the sentence was correct. Ogesen's second question dealt with a reference 41CROFILMED BY DORM MICR6LAB MiL,Wi 1L14ED BY JORM MICROLAB • LEDAR RAPIDS AND LjL Planning ti Zoning Commission Dl:nrh Ib, 1978 (Part 1) Page 7 on paP,c 2 that alluded to "(iii) closed portions of Ilollywood Boulevard between 'raylor and Keokuk. ogescn stated that he personally thought it was poor planning for a street to end with no where to turn around. Ile noted that such an arrangement nada it difficult for garbage trucks and fire trucks to maneuver. Ile asked if this is what the City wanted. Itoothroy stated that it was the intent of the Staff to he detailed enough to show what. was going to be happening to Hollywood Boulevard, but not. too dotailcd that file entire agreement might possibly have to be renegotiated. 01;csen stated that he was concerned ❑boort the (,act that both of these streets could he blocked, a little bit o(' pavement put in, which would be an unfortunate situation if it were done that way. Ile also stated that as he understood the agreement it was put in LSMIIll and have up to two years before any improvements had to he possible to utes should show Ogcscn's concern. Ogesen installed. ukobscn stated that the min also stated that he would like City Council to he aware of the Commission's concerns in connection with the agreement. A further discussion of the agreement followed. Boothroy noted that there were several minor deficiencies which required some i attention on the part of the developer: (1) signatures of the surveyor and the utility companies needed to be provided, (2) description of the detention hasin on Lot II, (3) the following sentence need od to be omitted: "A note on the plat indicated that Broadway Street has been previously platted to the north line of the Popperwood Addition." Inknbscn called for a vote and the Pep perwood Addition agreement was unanimously approved subject to the above noted deficiencies being corrected. The next item of business wits the rezoning and request by tnn ovcriny of 'durphy Pnundation of property borderingIlighway218. Iloothroyhowed the arca and described the property. Ile stated that the request is to rezone the tract to MI and noted that the Staff sent the request to hot]' the Park and Recreation and Rivorfront Commissions and it was their recommendation and feeling that they did not have too much problem with the zoning of the tract along 218, but both Commissions felt that the sand pit along the river needed to be zoned to a zone that would allow lower intense uses. Ile stated that the applicant had no problem with this and saw the sand pit being used for some form of recreational use in the future. Ile added that the Staff recommended that the tract along 218 he rezoned to Nil and the tract along the Iowa Iiiver he zoned to Cl, which would provide the Option of recreational uses in the area and that the tract be annexed to the City of Iowa City. Don Iloy, who spoke on behalf of the applicant, stated that they were perfectly willing to acquiesce on the zoning for the sand pit area. Jaakobsen asked for two motions, one for zoning and one considering annexation. Vetter moved that a portion of the 80 acre tract along Ilighway 218 (approximately So acres) be zoned M1 as recommended by the Staff and described in their memo of March 15, 1978. Kammermeyer seconded, and it was unanimously carried. Vetter then moved that the second tract of approximately 30 acres as described in the Starr mumu of March 15, 1978, be zoned to C1. Kammermeyor seconded the motion and it, was unanimously carried. nICaDFIL11CD BY JORM MICR6LA6 f�1(1P �tm'I"^a c. M019f5 MIGfOFILKO BY JORM MICROLAB • CEDAR RAPIDS AND UL`,-1Ui1lLi, :Ue.. 1'I:inoing li %uainl', Cunwli ,:iun Al:irrh Ib, 197R (I'nrl I1 Vag(- a Ogescn nu>vcd to reconuncnot the :Innexation of the Property Owned by the Walmer -Murphy n. Fnundat ion as previously described. Vetter seconded the I�tl�nohlemlfor c`the yCi/ty. whel.her the provision of services to this :u ca created anY 1 Ituul.hruy stated that the (:ity w:Is not required to provide nn)' service inunedintcly IIcc;Iuse of' the nature of the request. Ile said that it was tit] cstinnal,lc whether or ceiis it e new bnot uiltesometimcuin theld be rncarvfuturced at tscrvicecwoulld hetavalilable- 'fileeplant motion was carried unanimously. .L•Ikobscn declared this portion of the meeting adjourned and called fora five minute recess. Prepared by L/c George Fish Sr. Clerk 'Typist )«4L<<.tti Approved by John Kammcrmcycr, ey , retarYJ � , I 141CROFILIIED BY JORM MICR�LAB CFDAP pAI'M', • 9F� MOt'4E. f'11t.R0ilL&D BY JORM 1.11CROLAB MINOTES IOWA CI'T'Y PLANNING Ii ZONING (:OMIISSION MARCH 16, 1978 (Part 2) CIVIC CENTER COUNCIL CHAMBERS CEDAR RAPIDS AND ULS AUINL:,, :vu.•. .14C:1IISI:US PRESENT: Blum, Cain, Jakohsen, Kammunmicyor, 01;esen, Vetter MCNBERS ABSENT: Lehman tiTAFF PRESENT Boothroy, graft, Geshwiler, Fisher 0'I11ITS PRIiSINI': Councilman Petrel The meeting was resumed with Blum presiding as the Chairperson. Ile called the meeting to order and explained that the purpose of the meetial; was to give the public an opportunity to view the land use map and to voice their comments :Ind suggestions. Ile then went on and outlined the changes that had been made on the map at the previous meetings and explained the proposed routings for the eastside bypass. lie pointed out the extended commercial areas on the map and the changes made in relation to some park areas to compensate for shifts in housing requirements as a result of zoning. Y,nmmermeyer indicated that a change had been made in the industrial area which the (:ununission needed to take action on. Blum then made mention of the items that still needed aLtentien. Ile also indicated the new red stripe brown feature that had hcen adopted at the previous meeting. Ile pointed out the change made at the carnes of Marmon 'Trek and Melrose. Jakobsen started that the map indicated a 100 year plan and ant the 20 year area. Ilium then reviewed all or the changes made by the Planning and Zoning Conunission at is meeting of March 13, 1978. Geshwilcr then explained the changes made on the recommendations of the Planning and Zoning Commission at its March 13 meeting. Ilium asked Kraft about the proposed interchange. Kraft stated that no exact deter- mination had been made on its location. Ile stated that the City saw the location to Ile more advantageous off of Mormon 'Trek, but that the rows Department of 'Transportation favored Highway I. A discussion among the Commission members followed. Blum then stated that the Commission would consider each specific proposal to be followed by public discussion, and then a vote would be taken. Blum proposed that the area at the corner of Mormon 'Trek and West Benton Street be changed to the putty color. A discussion followed. Adrian Flat, All MacBride Street, expressed concern for people who would have access to Mormon 'Trek backing onto it. Ile stated that Mormon 'Trek was a major road all(] you Cannot have people hacking onto it from their garages. Ilis next concern was the red dot in the area which represented a lighted parking lot for it very necessary shopping facility for that part of the City. Ile stated that the lights would be a bother to It It! family units in the :1r0a. Another concern he expressed wits finding places for people to live. Ile noted that ;3'; of Iow:I City lived in apartments and could not understand wily the Commission was zoning one of the few islands of sinl;le family units in the putty color or why it had to be zoned putty. 996 141CRONUIED BY + JORM MICR+LAR rfnAR Ilp Plnp, MOI ilS MILROFILML0 BY JORM MICROLAB 1'I:inuiul; :wd 'Lulling Cunn11issiuu Kirch IL, 1978 (fart 2) Inge 2 CEDAR RAPIDS AND UL:, >IUiIiL�, :un1+ Kammermeyer stated that he would prefer to change it to yellow density. Ferret responded to Ur. plat and stated that one of the assumptions for the placement of higher density housing in the arca was that it would be on a major trafficway which carried mass transit for the City. lie explained that in the Trafficways Report which had been prepared by the CI'CC, it was felt that it was necessary to locate higher density housing along major trafficways such as the intersection of West Renton Street and Mormon Trek (toad. Blum noted that a series of background studies had been made which discussed the location of high density housing. Kammermeyer moved to rescind the action of the meeting of March 13 on West Benton Street and Mormon Trek Road so that the zoning would remain as it had been originally fain seconded the motion. The motion carried with A in favor and 2 opposed (Jakobsen and 11111111). Kammermeyer then proposed that the particular parcel in question (West Benton and Mormon 'Trek Road) he changed back to yellow density. Cain seconded the motion and a discussion followed. Blum indicated that he was concerned that people would mis- understand the yellow density. Kammermeyer pointed out that up to 8 dwelling units per acre would indicate that area would have to he developed as single family units. A discussion of the purpose of the Land Use Map followed. Dr. flirt stated that since the first public meeting there has been a lot of education of Adrian flat :Intl the neighborhood in general. Ile pointed out that it was clear))' understood that the arca would be zoned 2-8 and this was perfectly acceptable. lie stated that the neighborhood was concerned with the concept of 8-16. Slum called for a vote on the motion. There were 5 in favor and I opposed The motion carried. Jakohsen noted that her change in vote was based on Dr. plat's understanding of the 2-8 concept. The proposed eastside bypass was the next item of discussion. Kammermeyer moved that the Commission adopt the routings shown on the overlay as two options for n future enstsido bypass. Vetter seconded the motion. A discussion followed. GeshmI ler explained the reasons for the Staff recommendations for the alternative routing. Ogeson noted that he was concerned about cutting across farm land on ;I diagonal. Coshwiler stated that this was the best method because of the topography of the land. Slum indicated that this plan was quite far into the future and perhaps even beyond the 20 year plan. Robert Furlong, 628 fairway Lame, asked the Commission if it really wanted to go on record at this point since the plan was so far down the line. Ile expressed concern over the use of farm land for the proposed routing. Cain moved to amend the previous motion to include the third alternative. Ogesen seconded the motion. Blum called for a vote on the motion as amended and it was unanimously carried. The discussion then turned to the industrial/residential arca south of Highway 6 ;Intl west of Scott Boulevard. Kraft. explained the Staff's position on the area. Kammer- meyer moved that the arca he re-established to the putty color 8-16 units per acre. Ogesen seconded the motion. i MICROFILMED BY DORM MIC R+LAB frL1M VMP7q' • '�f5 GIO RIES 14.I kO0 ILMLU BY JORM MICROLAB 1'1:uaing 1'i 'Zoning Commission Plarch 111, 1978 (1'urt 21 I'ngc 3 CEDAR RADIUS AND uL� ,dui,hu, .J1•1- Tum Alherhasky, (owner ul' the Boll Aire -Trailer C.ourl, r.tala•d "':It y,ar:; ago when he pl:uacd out the arca around his trailer court, he set aside n section Of' land aluni; the highway 300 1'ect deep for conmhercial use. Ile went on to say that his plans were to build possibly some nice office buildings and expressed concern about rezoning the area. Ile thought there were about seven acres set :'side on this site, and wanted to keep the arca in front of the trailer court comme'cia . Ile noted that he did not object to industrial zoning cast of his property. further discussion on the motion followed. Blum called for a vote and it was carried unanimously. Vetter then presented her proposals for changes on the map. She asked whether there was too much putty, sand and brown for multiple housing and what was the demand for such housing. She stated that students really want low cost apartments and wondered whether the Commission was providing for too much of one kind and not enough of another She thought that the Commission ought to make a study before it reviewed the Plan again to find out exactly what the situation was. She stated that she was disturbed that the Commission only had a guesstimate and expressed concern that it was leaving the decisions up to the private market. Blum noted that he was not sure that he wanted to sec the Commission do such a study. Ile thought it would be best to see how the market dues and every five years take a look at an area to see 'lora it has dovelopud. Kraft stated that if n survey were taken there would ben let oil students and other people who would he in favor of low cost housing, but lie noted that construction costs created an inability to produce it. Vetter indicated that renovat- ing older housing was a solution to the problem. further discussion on low cost housing followed. Charles Baton, 814 Davenport Street, asked i.f duplexes were allowed in :h yellow density area. Illum indicated that the standards had not yet been adopted on this matter. ,lack Nouzil, who stated that he was no longer a resident of lowa City, asked whether there was a need for cortai.n kinds of multiple family dwellings. Ile stated that we know we need less expensive housing but what makes it less expensive is something else. Ile stated that it was his opinion the Commission was not con- sidering proper use of the land and pointed out that land withi.n walking distance of the downtown area was becoming scarce. He suggested that the Commission consider other types of housing than the traditional two ortthree hat story ooworpartme aroa tidings such as high rise or smaller units. lie subg de brown instead of putty. A further discussion followed. Vetter moved that the Commission recommend under the llousing Section of the text which accompanies the map that it study he made of the adequacies of multiple housing allowed by tic putty, sand and brown areas of the map. 0gesen seconded the motion. Perrot noted t.hat although he did not have a vote, he would like to see such a study made and the results he furnished to City Council. A discussion followed. Jakobsen stated that she was going to vote against the motion because she felt that there were more important studies to be done by the staff, particularly annexation. Blum called for a vote, and the motion failed with Vetter voting in favor and 5 opposed. Vetter suggested that n shadow plan be shown on the mill) at the intersection ul'llighway 518 and Melrose to indicate it future use for the arca. ferret agreed with Vetter's proposal and stated that it would provide a firmer indication of 11014 the Commission would like to see the area developed and that it would provide a much strongor bar- gaining position with the County when it comes to deciding on the use of land within 141CROFILI-LD BY JORM MICR#LAB MILROFILMED BY JORM MICROLAB Planning; ti Zoning Commission March 16, 1978 (Part 2) Page 4 CEDAR RAPIDS AND uL'� the two mile fringe area around the City. Ile noted that this would show what is con- tcmplatcd within the next twenty years. Cain thought that if some kind of sequential effect were used the plan would be acceptable. lakobsen thought the plan was a good idea but there was not enough time to develop it adequately. Kraft indicated that this arca should be shown as agricultural. A discussion followed. .lakobsen moved that the area outside the twenty year development plan be shown as agricultural unless otherwise indicated on the map. Cain seconded till motion. A discussion followed. Blum called for a vote, and it was carried unanimously. Votter noted high density brown was being indicated for the arca on Prentiss Street close to the railroad tracks and that brown, sand and putty were indicated towards the west also along the railroad tracks. She asked it' it would he wise to have multiple unit housing in these areas in view of some rather horrendous accidents that have occurred near then over the last few years. A further discussion followed. Blum asked Cain if she had any points to be discussed. She stated that she had no major points concerning the map and that her concerns would he best voiced to the zoning section. Bill Gilpen, 301 Taft Speedway, spoke on behalf of himself and his neighborhood regarding the linglert Tract. Ile noted that it was one of the few natural areas left in the City and felt that it should be preserved. Mr. Gilpen stated that the General Survey indicated that the majority of the people was in favor of preserving the arca. Ile also pointed out that the land was in the flood plain and was very restrictive on residential use. Ile felt that the land would be ideal for recreation- al esus such as tennis courts, skati.ng rink, horseback riding, ctc. Ile stated that there were several ways of preserving; this arca: (1) that the City bury the land and preserve it for a park or (2) it could be purchased by private citizens find held by the ,Johnson County Trust for the purpose of making it a park. Ile asked the Commission to put a green dot in the arca and save the land for a potential park site. Joe Howe, 1635 Ridge Road, also spoke for preserving the Bnglert 'Tract as a natural wooded arca. Ile stated that living in the flood plain could be very dangerous lint] noted that Cedar Rapids had bought all of its flood plain find tanned it into a park. Ile asked the Commission to zone the Bnglert Tract for a park use, but stated that if it zoned the arca as residential, then to make it a low density. Kenneth MacDonald, 400 Poster Road, stated that lac was speaking on behalf of Professor Samuel Fahr. lie then presented it letter from Dr. Fahr find read it to the Commission which urged the Commission to zone the gnglert 'Tract as IIIA, and to keep North Dubuque Street as one of the last non-commercial approaches to the City. Charles Cuttler, 1691 Ridge Road, stated that he would like to second the remarks made regarding the Iinglcrt 'Tract. lie also requested that North Dubuque St:rcct be maintained as it is presently in order to keep the area the sole non-commercial entrance to the City. Scott Harker, :in attorney representing the owners of the Wolfe property at 1110 North Dudgc Strect, indicated that he had sent it letter to the Commission regarding the new zoning or that arca and stated that his clients did not find the zoning acceptable. �• �i'.r�. 111CNOFILMCD BY DORM MICRI�LAB ((OAI' VMI�c p(c, 1101'1!:5 tFtiLRUFILMLD BY JORM MICROLAB 1'I,nu1iug; li Zolling Commi!asiun Alarch Io, 11176 (Varti 2) Page CEDAR RAPIDS AND ULS;'WikLi, i'+-11 .Jim Schintler, 319 Church Street, stated he was concerned with the new proposed junior high school in the southwest area of the west side. Ile told the Commission that he and some other people own property west of the proposed school which they planned on developing but he was concerned about the sewerabiIity of the property because the sewage systems proposed for the new school ended prior to reaching the proposed development area. Ogesen told Schintler that the Commission needed more information which he still had to provide. Kraft stated that the Staff had met with the City Engineer on Mr. Schintler's property and it was determined that an additional 3000 people could be served by the sewer system in the area and possibly as high as 6000 people. Blum pointed out that the junior high school circle only indicated a general location and not a specific site. A general discussion of the area followed. i Pat McCormick, 230 Bast Fairchild, thanked the Commission and the CPCC for the north side neighborhood for having seen to the request of the people of the north side for a reduction in density which was so satisfied. She expressed a hope that j as the Commission approached the zoning map that it will bear in mind the need for j a reduction in the density andmaintaining the older homes. I Bruce Glasgow, B34 North .Johnson, outlined his proposal for the Scott Boulevard area where he is developing a commercial building or buildings. Ile also presented a drawing of the building and the area. lie requested the Commission to specifically make it motion to accept the map and the shading of the Scott Boulovard area. Blum asked if any one else wished to discuss any matter pertaining; to the map. No one responded and the public discussion of the meeting was declared. Blum then asked the Commission to vote on each proposal separately as lie presented them ns follows: I. The request to consider the dimensions and locations of the yellow area along and to the cast of 'Power Court. Ogesen moved that the entire Neuzil 'Tract be shown as putty on the map. The motion was seconded by Jakobsen and was unani- mously carried. 2. The request of Mr. Alherhasky for office/commercial zoning of the tract of land .in front of the Bon Aire 'frailer Court. Blum asked for it motion, but no one responded and the request died for lack of a motion. 3. The request concerning the Englert 'tract. Kammermoyer moved that a green dot Ile placed in the Englert Tract. The motion died for lack of a second. Kammer- meyer then moved that the Park School dot be moved to the Englert 'Tract. The motion died for a lack of a second. Ogesen moved that the putty color north of Poster Road be changed to yellow. Kammormeyer seconded the motion. A vote was taken with three in favor and three opposed. The motion failed. 4. The request made by Mr. Barker regarding the area on North Dodge Street across the road from the dairy. Blum then read Barker's letter. Cain moved that the area on North Dodge Street that is now shown as sand be converted to red stripe brown. Kammormeyor seconded the motion. A vote was taken and it passed with 141 CROF I LI4ED BY 1 JORM MICR+LAO CrDr'P vn�!n nIt 'MOVIE,, r1l0R0iILI4LD BY DORM MICROLAB 1'I:inning li "Luning Commission Marrh Io, I976 (Part 2) 1'ngo h CEDAR RAPIDS AND uL5 :101:IL_ , .'1't"l four in favor and two opposed (Ogesen and Jakobscn). S. The request of Bruce Glasgow to accept the drawing he presented for the area on Scott Boulevard and that it he zoned either commercial or residential/commercial. It was decided that the Commission could not act on this request during this meeting. G. Consideration of Bruce Glasgow's proposal mentioned in his letter to the Commission for a yellow density designation in the arca of the Elks Country Club and that the arca along North Dubuque Street adjacent to the Mayflower keep its present zoning on Dubuque Street frontage to the section line. Blum asked for motions. None were made on either consideration. 7. Ogesen moved that the map not show contiguous junior and senior high schools. Jakobsen seconded the motion and it was passed unanimously. S. Ogesen moved that the green dot north of Hickory Hill Park and cast of the cemetery be put back on the map. Cain seconded the motion, and it was carried with four in favor and two opposed (Blum and Jakobscn). 1. Kmnmermeyer moved that the strip of land near Applegate's Landing now zoned warehouse use be changed to red stripe brown. Vetter seconded and the motion was defeated with five opposed and one in favor. Bill Gilpen made a request that a letter be sent to him stating why the Commission denied his request on the Gnglert Tract. Jakobscn told Mr. Gilpen that the Commission could not determine the location ofparks. Blum called for a vote on the adoption of the map as it would be changed to be recommended to City Council. Approval of the map was unanimous. A subcommittee consisting of Jakobscn and Kammcrmcycr was appointed by Blum to review the mall with the Staff after the necessary changes had been made. It was noted that Juanita Vetter had been reappointed to the Rivcrfront Commission. The meeting was adjourned. Prepared by �C" '.i2 C. 7' c.% ,C, George Ili ?sl er, Sr. Clerk Typist Approved by ?-t�c��.iL cicrt('kCICO I�,C'i� John Jammermeyer, Pf,Z Secretor 141CROFILIED BY ' JORM MICR+LAB MIAP PUT)' . IKS MIOPIF^ r-jlukOFILMED BY JORM 141CROLAB lawn City Airport Commission April 17, 1978 City Council Chamber, Civic Center LLDAk RAPIDS AND ULS AU111L ,, Present: Carry Bleckwenn, Caroline Embree, .Ian Redick, Dick Phipps Also present: Emil Brandt, .John Bnimor, hlary Nenhauaer, Pat foster, Tum Kennedy, members of the public and represenUttJves of the press. Chalrmcm Bleckwenn called the special meeting (1l' the Commission to order at 7:35 p.m. Ile stated that the purpose of the meeting was 1) to decide why the NasLer flan is wanted, and if the hipster flan is wanted, and 2) to determine whether Lhe grant application fits with present City Planning. Bleckwenn referred those present to copies of a history of the grant application he had sent out, and went over its contents briefly. Bleckwenn explained that the Master Plan was deemed necessary when Ir wns determined that Che Iowa City Airport might not physically meet demands 'in the future. Phipps added Chat the Plan Is needed to apply for federal aid; It contains specific requirements needed to apply for this aid. The old flan was completed in. the 1960's. Today a different formula is used to draw up Master flans. Redick said that according to City Manager Berlin the Commission can apply for and receive federal assistance but each project it applies for would have to be reviewed by the federalgovernment, and it would ask for a small-scale "plan" with each project. With a complete Master Plan, all projects will be encompassed. The Commission must decide whether this is desirable. Embree raised the question of whether the Commission should first decide what it wants and they try to orient the Master Plan accordingly or vice versa. She said I she felt it is simplistic to view "data as data" as the Consultant' does. What If the results do not reflect what the Commission wants? Redick agreed and added that what is really needed is some sort of ability .to accept the plan or ask for revision. Brandt stated that out of the September review came it recommendation that a MCCv)of Understanding between the' Consultant and the Commission be signed. This would detail when input could be made to the Plan. Ile said it seemed that few people are aware that this was signed in October. It calls for.meetings and reviews after each phase of the Study is completed. But, there is nothing in the application that reflects this. Bleckwenn replied that, according to the Consultnnt, the flow chart was inadvertently omitted. It has now been sent to Berlin. Balmer stated that he thought the key is that by having this Study, whntovor improvements are needed can be undertaken. It doesn't "tie us In" to anything. Neuhauser expressed concern that the Study address the question of what the community's needs are. Phipps pointed out that element S7 answers this question. There was discussion regarding public input to the study. Part of the problem seems to lie in the definition of the terms "public information meeting" and "public: hearing." Embree read a letter dated March 18, 1978, sent to E. K. Jones by the PAA which contains recommendations for extensive development at the Iowa City Airport. She commented Chat it looks as If someone already has a plan for Town City. She said she feels this Is really a matter of local determination. IF the Consultant Incorporates these recommendnLions into the Master Plan and the community has no say either way, then when the Commission applies for something other than what the FAA 1410011 Lf4t0 BY JORM MICR46LAB 17DAt If' !401nt5 M11:ItUFILMEd BY JORM MICROLAB Iowa Cily Airport Cununisslen April 17, 1978 Page 2 CEDAR RAPIDS AND ULS IU;Ict Lun.. raromuu•nds, lhv FAA won'I. gran t. I1. WIII lawn Cily .•nd up Willi III(- Illusion of local rholve? Bleckwenu ropl Ied lhal the Cunmilnslon ran alw:iy:; refuse, and sold It would he prefornhle to have a long lint of options from wliicli to choose. IfIvckwenn announced that on April 26 Clly Managor Berlin, rrprrscnfntives of KhnbalI and AsnOCIaLL•n and he WIII meet to nLtoagcl to clarify certain aspects of the contract and the arrangement between the CunsulLant and Lhe Commission. There was discussion of the Commission's right to indicate it isn't satisfied with what has been done 1n a particular phase of the Study, and its right to with- hold payment at any stage. Redick inquired of Bleckwenn whether he wiL.l be able to have input in the meeting with Berlin and Kimball and Associates. Ile answered that most of the questions raised tonight have been or will be addressed before the meeting on the 26th. The only thing that will present a problem will be the "final say" issue. In reference to the letter read by Embree, a citizen in attendance said that the FAA has the power to close the airport if its recommendations are not followed. If(- stated that he would assume that the PAA will eventually proceed as If 'at least sumo of these recommendations have been followed. Several comments were made by citizens regarding enforcenentof rules at the Airport, alleged problems with the Airport Manager and his staff, etc. I'll ipps eu.n led that these comments were not relevant at this meeting, but that the Connnts- slnn would welcome such Input at one of its regular monthly meetings. CLtlzens were urged to attend Commission meetings and make their feelings known. 'there was further discussion of how to obtain input from the public for this Study. Bleckwenn said that in general. he feels there will be little disagreement among pilots. What is needed is input from average non -flying citizens. 'rhere Is no mnney for sending out questionnaires, for example. Neuhauser said that the idea of putting questionnaires in the local newspaper isn't a bad one. Even If the return is small, it will. alert people to the issue. Balmer agreed, saying that people are very concerned that they get the opportunity for input. The meeting adjourned at 8:50 p.m. Respectfully submitted, n , , i rL r�<•r.. Shelley Lowenberg-DeBoer •�'.r� MICROFILMED BY ' JORM MICR+LA9 rINW A•1111^' ''F`'401'IFS Mi,kOiILMED BY JORM MICROLAB Iowa City Airport Commission April 20, 1976 City manager's Conference Room It CEDAR RAPIDS AND DLS I•lUif+L�, !unr. I'rrnrnl; Garry lilockwvoo, C;u-nl Inc• limbr0r, .Inn Red Irk. All;,, present: KCJJ. LlicrUallyl'Iowin),and studentobserversSte( Steve Nemethal and Barbara Blakeston. 'file meeting was called to oYrder by Chairman Bleckwenn at 7:35 p.m. The nihniLes of the March 16 mcCLIng were read and the• following corrections made: I) paragraph 3 - the letter to Emil Brandt was dated March 13, notaMarrh ; PAF. - 2) paragraph 6 - should read $110 per acre inst0nd of acres: 3) ' 11 should read simply "The PI'G 611.E was submitted 1.aCe." Embr0e moved to approve the minutes with the above corrections. Redick seconded the motion. 'file motion carried. til 31 es Of There Redicknmovedrtotions acceptrthesetions to minutes.tllEmbreetsecondedetilermlotionshej,j11L meeting. motion carried. Item 11 of the agenda - what the Commission wants included in the minutes - should uded: 1) motions, 2) mention of earhtltopiciscussed. The di.scussed, and3)consensus for ltasks delegated. Each Commission member needs to make clear whether lie or she wants specific quotes included. resent a summary of discussion and formal action taken. The minutes should rep Because Keith Spurgeon was not present, Item 3 of the agenda was deleted - i There was discusslon of airport maintenance and Che direction to bo taken in 1110 future. Commission members were referred to a memo or March 21 regarding snow removal and equipment, mowing, etc. Jones stated that according to Den'letthlowconer Director of parks and Recreation for the City, the City is considering tracts on grass mowing. limbree suggested the Commission obtain a basis for com- parlson by getting estimates Of the cost of contracting these services out ICself rather than using the City's contractor. She will provide the Commission with :m estimate for the cost of grass mowing from Tom Williams. Bleckwenn said that in the case of snow removal, Jones will open runways with the airport's truck. The City will charge the Commission for labor and expenses of keeping the runways open. Redick summarized the Commission's options with reference to maintenance and snow removalas: should It contract with .Tones, ccm- tract with another agency, or continue with the City? Embrcc said the last option Is least tenable. Continuing with the City, at Least in the ease of snow removal, Is bound to lead to friction, as city streets must take priority. Bleckwenn sug- gested this discussion be tabled until other members of the Commission are present. It may even have to hire its Own lawyer. Doc to the agency aspect of the commission It may i.n far.t be better of( with its own legal staff.. Embrcc agreed that with Its own lawyer Lho Commission would be assured of direct control.. lluckwcnn reported that the City has taken the responsibility of getting Old it. 1'.mbrce moved that the commission doletu ed etu tilclause hc'r`- .101 bark and mounting emo of Understanding to be fly quiring liability insurance from the M Commisslon and the Veteran's Group. Redick seconded the motion. The mot Ino p"!;I- 1 The )et should he back within the next two weeks. limbree asked who would be chargvd the cost of the City's replacing the jet's cement thIllovkat ie)shnullled Lh0irasc'. Project Green would be charged. The Commission agreed and that It willbe a relief to finally have tills issue resolved. MICROF ILMLD BY JORM MICR(�LAB MIAP PAP", • 7, .101.v F 7 i 1.11L,ROFILMED BY JORM MICROLAB • LEDAR RAPIDS AND DL:, ;'iui14L�, ,Jv,I, Iowa CILy Airport Commission April 20, 1978 Vagv 2 Iileckwenn reported Lhal he had Lahhu-d to Jay Il;inr and rrcelved a very favorable reaction from him. Hans assured him that ho would do what he could to iron out problems with regard to the Master plan contract. Bleckwenn said that the Vice President of Kimball and Associates would be present at the April 26 meeting. Issues to be discussed at that meeLing will include wording ("public mecrinl;" VS. "public information meeting"), and the monthly review process (which wunld be progress reports, etc.) vs. phase by phase IIIUelings (which would be more formal). Mary Neuhausur has also been asked by Bleckwenn to attend this meeting. Bieckwcnn asked how Commission members would like Information from this meeting communicated to them. Redick will be out of town until May 4; she therefore suggested that the Commission meet before her return. It was agreed that the Commission will meet at 7:30 p.m. on May 4 at the airport coffee room. Bleckwenn will determine whether there Is a need for any special meeting prior to May 4. Embree asked whether the City has received written confirmation of the 30 -day extension for the grant acceptance. Aplilrently telephone approval has been received, but no one has heard whether the written confirmation has been received. 'there was discussion of the question of sponsorship of the agreement: with Kimball. and Associates. Embree stated that it would be objectionable if the City Councilwould give the go ahead for a contract without the Commission's opinion. Bleckwenn stated that he felt the City Council was not the appropriate sponsor. The contract should be with the Airport Commission. The Commission was the sponsor of the last Master Plan; now it looks as if the City staff is going to take this over. He asked the Commission for permission Lo look into this issue for future. situa- tlunS. In answer to an Inquiry from Redick as to whether hard feelings between the City and the Commission would be generated by the Commission's declaring this sort of auLonomy, Bleckwenn said the climate is right for the Commission to take respon- sibility and do what it deems necessary. Bleckwenn reported that he has received a copy of the Comprehensive flan. It will be filed in the Commission's files. 'rhe file cabinet has been received and will be placed in the Airport Office as soon as the office Is readied. Jones presented the bills for the month of April. Embree asked for clarifica- tion of the Mishak liability insurance billing. Jones said the cost had gone up 15%, from $800 last year to $1000 this year. Embree also asked for an Itemizing of the Project Green 8111 for $1500. Jones rend from the minutes of the February 24, 1977 meeting that there was a motion to pay up to this amount. Redick moved to accept and pay the bills for Aprilwith the exception of the bill from Project Green, pending a breakdown of its billing. Embree seconded the motion. The motion carried. .tones presented two letters from Doane Agricultural Service. The first, dated March 24, Inquires as to whether the Iowa City Airport would like to recelve patron's refunds from the Consumer's Coop in Tiffln. Following discussion of the advantages of belonging to the Coop, Embree moved the Airport Commission enrol.] in the Consumer's Cooperative Society and that it pay the $25 lifetime membership fee necessary to receive refunds. Redick seconded the motion. 7'lue motion passed. 'rhe second letter from Donne, dated March 20, concerns the futures market and hail Insurance. Embree said she doubted it is legalfor the Commission to invest In the futures market. Discussion followed. Redick asked that hail insurance he put on a future agenda. Embree moved to instruct the Airport Manager to investigate 141CROFILMr.0 BY JORM MICR+LAB MILROFILMED BY JORM MICRULAB Iowa City Airport Commission April 20, 1978 Page 7 CEDAR RAPIDS AND ULS I,IUI:,L�, ;Un,. insurance to recover the cost of seed, fertilizers, etc. if the airport's farm crop is lost. Redick seconded the motion. The motion carried. .Jones reported on installation of a remote signal outlet at the airport which will enable pilots to talk to approach control to get take -off clearance. The only cost to the Airport Commission will be the electricity for current to run tills, whlch will be minimal. .Jones said this is both a service and a safeguard. Bleckwenn dlreeted Jones to have the City Attorney look into the lease form for the outlet and review It for form and content. Redick moved that the Commission accept. the Lease contingent on the City Attorney's review. Embree seconded the motion. The motion passed. There was discussion of Mel Jones's memo of April 6 regarding minimlzing hazards at the airport as per the recommendations of the improved Risk Mutual Insurance Company. There was discussion of the question of Liability If aircraft are damaged by fire extinguishers or other vandalism. ,Jones was directed to check on the usability of existing fire extinguishers. Jones read a letter he has written to request forms to apply for hard surface parking. The Commission directed him to proceed with this. Bleckwenn stated that while he is Chairman he feels it Is unacceptable for one or two members of the Commission to discuss Commission business with the media without other Commission members present. If there has been a vote on an issue, Bleckwenn said he will be prone to say that something is the opinion of the Commis- sion or the majority of the Commission. Embree said she will take care to make it clear that statements she makes are her opinion and not necessarily those of the Commission us a whole. She stressed the need for the Commission to try to get positive publicity from the media. Bleckwenn reported that he met with the Iowa City Chamber of Commerce tills morning. Ile outlined for them the Master Plnn's history and the contract with Kimball and Associates, and said that the group expressed positive feelings toward the Commission's efforts. - Redick reported on her investigation of tape recorders for Commission meetings. Embree moved Redick purchase a Panasonic model. for $69.95 from World Radio. if this model can be obtained more cheaply from Union Supply it shouLd be purchased there. A case of tapes should also be purchased. As Redick will. be unable to do this by the next meeting, Bleckwenn volunteered to purchnse the recorder and tapes. Mr. Dautremont questioned why the April 7 questionnaire sent out to operators came from the City Manager and not the Airport Commission. Bleckwenn responded that the City Council had directed the City staff to look into certain aspects of airport facilities. There was further discussion. Embree summarized by saying that she hoped in the future this kind of thing will come from the Commission rather than from the City Manager. This is likely as the Commission is becoming increasingly active. Embree moved that the Commission ask for access to the results of both questionnaires sent by the 0Jy (the one to nperators and the other to airports) when they are completed. Redick moved to adjourn. 1•:mbrce socnnded the 1101 loll n 10:15 p.ni. 141CROFILMEO RY ' JORM MICR¢LAB MOP RAPIDS lC `, MOIIIFS The nmotlng ndjonrnc•d MICROf ILME0 BY JORM MICR+LAB (FDAP PAPM ?f5 N0111f5 r•11Li(UFILMLU BY JORM MICROLAB SENIOR CENTER/ELDERLY HOUSING JOINT PROJECT TASK FORCE APRIL 19, 1978 CITY MANAGER'S CONFERENCE ROOM CEDAR RAPIUS AND ULS AUI;IL. , iunn TASK FORCE MEMBERS PRESENT: Larry Carlton, Mary Fuller, Clayton Ring- genberg, Mary Rock, Max Selzer, Bob Vevera, Bob Welsh. STAFF PRESENT: Larry Conrad, Dick Hanson, George Fisher, Julie Vann. OTHERS PRESENT: Gladys Benz, Harold Donnelly, and newsmedia reporters. SUMMARY OF DISCUSSION: The Chairman, Clayton Ringgenberg, called the meeting to order. He stated that there would be one additional topic to add to the agenda. Mary Rock had a report to present about the Council of Elders. He asked if there were any additional items to add to the agenda. No one responded. 1. Julie Vann gave a report on the Senior Citizens Center activities. (a) She stated that the architectural contract had been drafted and reviewed by the City Attorney and City Manager, and that she expected execution of the contract within ten days to two weeks. i (b) She noted that a topographical survey had been started. (c) She stated that she had spent a considerable amount of time working with several people from the City staff with regard to the management issues and had drafted a preliminary City response to the consultant's letter of March 8, 1978. (d) In response to a question about the preliminary programming plan, she pointed out that the City Council had reviewed the draft and had no questions concerning it, so had approved it. Bob Vevera stated that the City Council was in agreement with everything that had progressed so far. (e) Vann told the group that she'd been working with several mem- bers of the Council of Elders, and hoped that goals and objec- tives for the Senior Center and its programs would be de- veloped during the next few months. (f) Evaluation and performance standards will be developed for each service agency having a site in the Senior Center. Vann will work with the agencies to develop this management tool. (g) An Operations Handbook will be developed (specifying employment procedures; roles of the board of directors, City Council, ser- vice agencies, etc.; channels of authority; etc.) to be dis- tributed to all employees and tenants of the Senior Center. The first draft will be developed this summer. M IdILROFILMED BY ' JORM MICROLAB fF!lAP PA r;"� eft +1019FS 01LROFILMEU BY JORM 141CROLAB N CEUAR RAPIDS AND JLS �I :;1��, •�'++� -2- Bob Welsh then presented his report on the Housing Project activities. He distributed a copy of the report to each of the Task Force mem- bers. (a) A management events schedule was included in the information dis- tributed. (b) Welsh pointed out that even though he had hoped construction of the project could begin in November or December of this year, the weather might be a problem, and therefore he had been advised to wait until spring before beginning construction. (c) The Task Force's preliminary programming report and philosophy were adopted by EHC, but amended to show all the dining in the Senior Center -- so as not to require tenants to eat meals there and also to maximize the flexi ility of the housing project's community space. (d) He asked the Task Force members to give their comments and sug- gestions on the EHC Program Committee's housing program report, a copy of which was given to each Task Force member. Welsh emphasized that it was important to have the report finalized (in terms of the descriptions of apartments, etc.) by the 15th of May. (e) He also noted that an application had been made to the Internal Revenue Service for a tax exempt status, so that donations could be made directly to ENC. He said that he was also checking out property tax laws and their ramifications. (f) Roy Wingate was appointed by EHC to work on management issues with the City. (g) The architects have been drafting site alternatives for the hous- ing project. Dean Oakes is working with this portion of the project. Vann asked Welsh if the Ebenezer contract would be signed next week. Welsh said that it was at the point where the attorney could go over it. It is expected that both the Ebenezer and architect contract will be ready for review by the EHC board April 28. When asked if he had yet selected the contractor, Welsh responded that no final selection had yet been made. Vann asked when EHC proposed to have control of the site. She ex- pressed concern over the amount of time required to fulfill state and federal land disposition procedures versus the amount of time listed on the management events schedule to transfer title to the property. Welsh reminded the Task Force that he had informally begun to discuss this with the City. He pointed out that by the 14th of July, HUD will require evidence of control of the site. Vann asked if there had been any progress on obtaining the 106bc loan. Welsh called members' attention to the management events schedule. It is tentatively planned for approximately July 14. I41CROI I MED By JORM MICR16LAB fl'DAP V71'!n,. . ` s10MI I•11;Lk0i IL14LD BY JORM MICROLAB CLDAk RAPIJ� AND ULA %i'u::iL�, :Jnr. -3- Welsh reported that the EHC management issues would be presented after EHC members had had a chance to discuss management philosophies with their consultant. Welsh also added that EHC was reviewing the possibility for includ- ing some two-bedroom units in the housing project. The original HUD allocation was for 100 one -bedroom units. 3. Ringgenberg then asked Mary Rock to give her report on the meeting of the Council of Elders. She distributed minutes of their last meeting and stated that she wanted to share some of the things that were going on in the community, that might be considered in planning programs. She gave a brief history of the organization of the Council of Elders noting that Cora Pollack had been chosen to be the chairperson and that two meetings had been held: the first was purely organizational and the second was to develop some objectives. She explained that the objectives established included: (a) To set up a committee to work with Julie Vann to prepare a questionnaire, to determine whether the senior citizens of Iowa City preferred structured or unstructured programming and to determine the desired balance between services and other pro- grams, (b) To, provide a system of communication between planners, the Task Force, and the community of elders, during the development of the Senior Center, (c) To write a job description and a list of qualifications for a director of the Senior Center, and (d) To review the architect's floor plans when they are available. Rock also indicated that small, informal senior citizen centers were forming in Iowa City -- e.g. Mark IV -- and noted that the elderly were beginning to have a very good organization in the community. She stated that another item of consideration was donations from people. She noted that she had received a telephone call from a woman asking about making a donation, such as a piano or other piece of furniture for the Senior Center. Welsh stated donations could be a problem, be- cause people sometimes have the tendency to contribute all of their unwanted "junk". You can be stuck with a lot of items that you cannot use. Welsh asked Rock about communications between the Council of Elders and the Task Force. Ringgenberg suggested that if the Council of Elders wishes to have communication with the Task Force, perhaps copies of the minutes from meetings could be made available from one group to the other. Ringgenberg suggested that in addition, Rock could advise the Task Force, in advance of meetings, of any items of discussion which should be included on the agenda. td ICROFILI4LB BY DORM MICR4LAB fr1M vn�•", sir•. •4 !NF,. MliwWFILMLD BY JORM MICROLAB CEDAR RAPIUS AND ULS ;9u;;iL.,, 11 -4- 4. The next item was a report by Larry Conrad on the management of the facilities. Ile stated that Roy Neuhausereandrepresented Vannthe representedEcumenical the Housing Corporation and Mary to Cent for a subcommittein eethat thedsubcommitteethat �snobjective wasatoge arrive at some consensus regarding the preferences of management for e some both facilities. Conrad stated that there thermanagementostructure. issues to be analyzed before establishing He stated that althouuodthat feelafternoon's or the direction subof committee was short Hee had gotten a pretty g to be an easy task, to reminded the Task Force that it was not going come up with a satisfactory management structure, which would meet the approval of all concW�thda basicBecaumanagemese of 0ntrstructuretfor�the�11 be necessary to come up He housing by the end of May, and no later than the first of July. ere close i stated othat he preferences belie tjoHnn project. Hew nthe Citywstated thatn terms the City is now specifically stating their preferences in order to get issues ,out in the open. 11 Hetexprehissrd ek of May. hope to have a joint report for the Task Force by theConrad reiterated the role of the Task tForcs.ee statedrthat tso9d far the to assist in connecting committee has fulfilled that role well and should be congratulate for the work completed - to 5, Welsh expressed a desire for the Task Force to meet regularly. agreedbewith this rec p:m It was agreed that the next meeting would 6. The meeting was adjourned. MICROIILMIP or ' JORM MICR( LA6 rr,lAP PN !�c er •. f101'ICS MIuROFIL&D BY JORM MICROLAB MINUTES HUMAN RIGHTS COMMISSION APRIL 24, 19713 7:00 P.M. CITY MANAGER'S CONFERENCE ROOM CEDAR RAPIDS AND DLS AL)INLj MEMBERS PRESENT: Davison, Kuhn, Braverman, McComas, Munzenmaier, Madison, Woodard. MEMBERS ABSENT: (Excused) Costantino, Gilroy. STAFF MEMBERS PRESENT: Ryan, Morgan, 7.ukrowski. VISITORS: Randy Terronez, Greg Smith, Theresa McLaughlin from Y.XIC. RECOMMENDATIONS TO THE CITY COUNCIL None. RECOMMENDATIONS TO THE CITY MANAGER AND STAFF The following recommendation was made to the staff: 1. To draft a letter to the Director of the Iowa State Civil Rights Commission, Thomas Mann, indicating the Commission's response to Terry Dolphin's review and recommendation on the Commission's application for deferral status. The response is to indicate factual inaccuracies in the report, over emphasis of minor and irrelevant details, request the criteria in which the reviewer's report was based, and indicate that although the Commission does not want to pursue deferral status there is an interest in maintaining a good working relationship between the local and State commissions. Xerox copies of the letter are to be sent to each State Civil Rights Commissioner and Terry Dolphin, the reviewer. C. Morgan indicated that subsequent to the Human Rights Commission's initial application for deferral status when J. Tate was Director, the Commission had met the criteria for deferral status. However, currently the State Civil Rights Commission is indicating the Human Rights Commission has not fulfilled the requirements for deferral status demonstrating an inconsistency in the State's standards. Commissioners were concerned with the report's focus on administrative details which has lost sight of each agency's primary focus in resolving discrimination complaints. C. Morgan said that the reviewer's conclusions were not supported by the facts and that the checklist, an EEOC form, was inconsistent which hampered making a comparison between the cases reviewed. 141CROFILMED BY JORM MICR+LAB �:rnnn enrt��, • art walvr< MM MILRUFILMED BY JDRM NICROLAB • CEDAk RAPIDS AND ULA MU;N'L',, :U/.. 10 -2- SUMMARY OF RELAVANT DISCUSSION The meeting was called to order at 7:00 p.m. The minutes from the the March 27, 1978, meeting were accepted with following corrections: 1. Addition of Dale McGarry as a visitor. 2. Correction in the spelling of Morris Milgame on staff. page 1, third recommendation to the City Manager 3. Addition of handicapped as a focus group whose housing needs require assessment (page 2, paragraph A.1.) 4. Deletion of A. Ryan from attendance at the March meeting. There was no public discussion A. Chairperson's Correspondence. 1. The letter written by S. Munzenmaier on behalf of the Commis- sion to Dennis Kraft, Director of Community Development was circulated. The letter indicated the Commission's concerns for the future housing needs of certain groups in the commun ity. No response from the Director has been received. 2. The letter and flier announcing Morris Milgram's presentation was circulated• S. anizationwski reported and Chair's letter sent to each organd ancialginstitutionslist in �tioto Sn Zukrowskirindicatedeaapress release was forthcoming. The Chair stressed that 1978 issioners should try to attend the presentation on May 1, ice in 3 The letter RequirementseforsFire Fighters �had rbeendmaiCivil ledbut snovresponse received due to several delays in mailing. The letter was circulated. S. Zukrowski reported that C. Morgan has Zukrowski r cel notice of the Civil Service Commission meeting will represent C. Morgan at the meeting. 4. A letter addressed to T. Mann theirar on emding the requirement that female notary publics actiontwdillhbeStakentateCsinceomission to the requirementtis suspect fas a discriminatory on the basis of sex and marital status. It was noted that "married name does not necessarily mean the husband's name but may be the name under which the female was married. If the female retains her maiden name as the married name, that becomes the married name. Staff indicated more information on this question would be forthcoming. Y....-��» RICRDFILM[D 0Y JoRM MICR+LAB rronP eAv1n1, • nr� 140!r4FF MILROFILMED BY JORM MICROLAB Chairperson's Recommendations. CEDAR RAPIDS AND UES i•IU1;iLI -3- The Chair noted that the Commission's annual report to the City Council is due by July 15, 1978, and that it will be prepared by the staff. The Chair reported that P. Jones had provided some informa- tion regarding which federal agencies monitor the University but because of a misunderstandinq� the information submitted did not address the Commission's concerns. P. Jones is to be contacted and the Commission's request be more specific. The Chair recommended that M. Braverman (Chair), S. Munzen- maier, and C. McComas develop an informal mechanism to facil- itate the Commission's meeting with area personnel managers or their representatives. M. Braverman suggested that such meetings between the Com- mission and personnel officers would develop continuous com- munications and foster better understanding of needs in the employment setting. C. Committee Reports. 1. There were no committee reports. 2. S. Zukrowski reported receiving two additional responses from broadcasting stations regarding the format for public service announcements. S. Zukrowski had not yet reviewed the information nor contacted those stations who had not responded. i 3. S. Zukrowski reported that the brochure has been revise and a draft copy received. However, S. Zukrowski raised the question of whether the, brochure should note that there are some exceptions in the ordinance under each of the four main areas: M. Braverman suggested that the note should read that in most situations there are some excep- tions. Staff Report. 1. Staff report was distributed and the Specialist's involve- ment in city personnel cases clarified. The Specialist indicated that her involvement with one employee complaint was after the individual was terminated but before a formal complaint was filed. The Specialist indicated that such situations do have potential for a conflict of interest and it is necessary to explain that potential conflict. S. Zukrowski summarized the changes in EEOC reorganization noting that the backlog may not permanently diminish if more individuals file complaints after the system begins to quickly process complaints. S. Zukrowski also noted that the lack of EEOC offices in rural areas will hamper the in- itial interview of the complainant at the time of filing and delay the face-to-face fact finding meeting. NIERorILMEo BY JORM MICR¢LAB CrpAR PA^I^`. • ^r� iinvirS MILiWFILMED BY JORM 141CROLAB -4- CEDAk kAPIDJ AND u'Ly AuINLi ue. S. Zukrowski gave a brief review of civil rights law which included presenting a definition of racism. distinquishinq between overt and covert discrimination, highlighting the differences between BFOQ and business necessity, and dis- cussing the trend toward the use of sophisticated statistics by the courts. Complaints. The Chair noted that M. Costantino had requested at the March meeting a system for updating the status of all discrimination complaints under consideration by the Commission. The Chair noted that all open cases are outlined in the agenda and re- ported on at the Commission meeting. 2. Commissioners agreed to serve as resource persons to handle items and concerns which are not part of a formal complaint. C. Morgan indicated that an individual who was contemplating filing a formal complaint was really concerned about finding a job. This individual was referred to M. Braverman. Job Service of Iowa has placed this individual in a temporary job. 3. S. Zukrowski reported that she was contacted by a local news- paper which had received an anonymous complaint alleging discriminatory housing advertisements. HUD guidelines had been requested and are being reviewed. 4. S. Zukrowski circulated an authorization for release of infor- mation utilized by the State Civil Rights Commission and pointed out how extremely broad the authorization is. 5. Cases in litigation: Westinghouse. A decision by the Iowa Supreme Court rejected the Commis- sion's position regarding home -rule. A. Ryan noted that the Court made a very narrow interpretation of what con- stituted an inconsistency between the State's and local commission's non-discrimination ordinance. Copies of the decision were distributed. A. Ryan reported the Commission cannot proceed with the Westinghouse complaint. However, a complaint against Quaker Oats in Cedar Rapids focuses on the merits of pregnancy benefits, the complainant in the Westinghouse case may still have access to a remedy since the complaint was filed with the State Civil Rights Commission. How- ever, A. Ryan indicated the Iowa Supreme Court will probably rule in line with the decision in the Gilbert case. b. Yellow Cab. The Commission can't proceed further with this complaint since the issue was parallel to that in the Westinghouse case. However, A. Ryan noted that the EEOC is pursuing this complaint. MICROFILMED BY JORM MICR6LA6 rFOAP VAO:1', . 'If4 7,10PIE' MICROFILMED BY JORM MICROLAB -5- LEDAR RAPIUS AND ULS :,IulfiL,, DJvd, 6. Cases Pending: a. E/R, 8-25-7708; E/R, 8-23-7709: Conciliation Team has not met. Case materials are being reviewed. b. E/R and SO, 9-23-7710: Conciliation Team is waiting for a response from the Respondent. C. H-7603, H-7604: A tie breaker was assigned and is re- viewing the case. d. E/D, 11-16-7711: Conciliation Team has voted no probable cause. However, the receipt card from Complainant's notification has not arrived. e. E/S, 12-7-7712: Case closed. Satisfactorily adjusted. f. E/S, 2-10-7801: Respondent returned interrogatory. g. H/N0, 2-9-7801: Rough draft of investigative report has been prepared. h. PA/R, 2-13-7801 and E/R, 2-13-7802: Case administratively closed. Complainant requested complaint be dropped. i 7. New cases opened: a. E/S, 4-4-7803: Investigative Report and recommendation given to assistant city attorney. 8. Cases to be monitored: a. E/R, 4-6-7705: Under the terms of the conciliation agreement, the Conciliation Team may review the Respon- dent's affirmative action program on company premises. F. Other. 1. A. Ryan reported not receiving an agenda packet. 2. The Chair indicated a local employer with whom informal ties had been established asked B. Woodard to meet with the com- pany's out-of-town applicant who is a Black female. The Commission was pleased the employer had contacted B. Woodard. 3. S. Munzenmaier reported that the Human Sexuality Conference discussed the question of civil liberties of individual life- styles. S. Munzenmaier said that institutions have a way of "imprisoning" individuals. He said that employment protection needs to be broadened, especially for the handicapped individuals, to assist them in developing a full and meaningful role in soci- ety. S. Munzenmaier said the Commission has an important function in developing precedent policy which will influence public policy. Y... `%­ �IraonLneo BY JORM MICR¢LAS rrnnP PAP:n' .ars ++oras 1,11LROFILMED BY JORM 14ICROLAB • CEDAR RAPIDS AND UES MUIIIL,, iU&, eir ptness in 4 The Chir thanked all attending monthly meetings �and oencouraged ners for hthem ptomcontinue. 5. Meeting adjourned at 8:35 p.m. 6. May meeting is scheduled for May 22, 1978, at 7:00 p.m. Agenda setting is on May 12, 1978, at 3:30 p.m. i I41CROf ILMED BY .. JORM MICR+LAE fFMli PAFIDS DFS t4011F5 I41CROf ILMED BY .. JORM MICR+LAE fFMli PAFIDS DFS t4011F5