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HomeMy WebLinkAbout1978-05-16 Info PacketNiLRUi 1LML0 BY JORM I.IICROLAB TO: CEDAR RAPluS AND A City of Iowa Cit; MEMORANDUM City Council Manager IV Requ st for Funding FROM: City RE: Mark DAT11 May 8, 1978 Mark IV Community Center (Willow Creek Neighborhood Center) requested $5,000 in FY 79 from Aid to Agencies monies. In their request, Mark IV stated the funds would be used for on-site, ongoing recreational programs for children and adults. The goal of the program would be to provide a healthy environ- ment, programs and services for residents of the complex. The Council reserved $5,000 for recreational programs in the Cultural and Leisure Fund. Mark IV requested that $3,500 of the $5,000 be used for the executive director's salary, $1,000 be spent on recreational equipment, and $500 for recreational supplies. Council requested a staff recommendation. The staff recommends that the Council fund this agency in a manner similar to the other independent agencies which the City supports. Contracts would be signed and monthly or quarterly reporting mechanisms established. Our recommendation is based upon demonstrated neighborhood needs. The popu- lation at Mark IV is approximately 700. Included 1n this total are 70 single - parent families and 150 minority families. Mark IV has by far the biggest concentration of low income persons and families in Iowa City. Programs of this nature pay for themselves by reducing problems for City departments and the community generally. It should be noted in the past the City has experienced problems at Mark IV. Recreational programs were not well attended (refer to report dated March 1976 by SPI Coordinator). Cooperation over the last year has improved (refer to mems dated April 30, 1977, and March 2, 1978, to Dennis Showalter from Bob Lee). However, physical facilities continue to present problems for both the Mark IV staff and residents. Additionally, previous programs were fragmented and appeared to be haphazardly planned. Rarely were programs and services evaluated. In its annual report dated November 1977, Mark IV outlined goals and objectives (a copy is attached for your information). If Council favorably acts on this request, it is further recommended that specific programs be determined so they may be evaluated throughout the year to determine need, attendance, and success. Additional efforts by the Mark IV staff to publicize programs and services will help to reach the residents. Only if residents are aware of programs offered will they participate. Community involvement by the residents is necessary to further ensure their needs are verbalized so the staff can Prepare proper programming to met resident needs. If Council approves, a Mark IV contract will be structured to meet these concerns. The contract will require Council approval. 9y/ • 141CR01 WIED BY JORM MICR46LA13 14100FILMED BY JORM M:CROLAH , CEDAR RAPIDS AND ULS PIUIfIL�, 1JV01 While promoting community recreation resources to disadvantaged youth and to suninr citizens, the SPI program of the Iowa City Parks and Recreation Department has had several interactions with the social service agency, "Wtllowcreek Neighborhood Center," at Mark IV•Apartments. The following is a brief report of each interaction as well as an accounting of my perceptions of that agency. On Friday, October 3, I met with Mike Jacobsen to discuss the recreation needs of the clients served by that agency in conjunction with the goals of the SPI program. i Mr. .Jacobsen explained that the territorial removal from the urban mainstream is the cause of many problems for the residents of Mark IV. He elaborated that aithough City bus service had been extended to accommodate Mark IV, it could not satisfy the needs of the children to get to the Iowa City Recreation Center to participate in activities and to interact with their peers: most parents would not allow their children i to hoard n bus with fare in hand to travel unsupervised into Iowa City for constructive recreation. Ile advised that the recreation facility at Mark IV is wholly inadequate i 1 and that equipment is barely existent. I explained to Mr. Jacobsen that transportation is a probelm for most clients whom we hope to involve, and that we would do what we could within those limits to offer some constructive activities. Mr. Jacobsen expressed great interest in the ASERP program and expressed regret that it was not to be offered at Mark IV. On Tuesday, September 30, I met with Recreation Education students to begin wnrk on the Halloween Carnival - A major project of production, to Involve all agencies serving special populations as well as organizations with service orientation. One student was assigned to involve Mark IV in the project. After the student, Larry 141CROFIL14ED BY ' JORM MICR¢LAB ,I MIAP PAPIP' 7ES 1401%5 MIRUfIL14ED By JORM MICROLAb 2 CEDAR RAPIDS AND USS i•lu;;IL:,, :Uro+ Donman, had successfully produced a booth activity with kidfl from Mark 1V I asked for lits completed progress report. Larry reported that he began by contacting Mike Jacobsen. The two met and Larry fully explained the carnival concept and how Mark LV might become involved. Jacobsen said that he would get his staff started on the project. One week later upon Larry's inquiry, Jacobsen advised that they had 1 no firm plans as yet, but thought that they might make a booth using tires in an accuracy in throwing skill. One week later Jacobsen referred Larry to Maurice, a social services staff worker. "As of that date they still had no real plana" but wanted to he given more of an idea of other groups plans for the carnival. Larry met at Mark IV to further inform their staff. At this meeting a decision was made as to the design of the booth. Maurice agreed to meet Larry the morning of the carr:ival to build the houth. Together Larry and Maurice built the booth and transported the kids to and from the carnival. The concept of the project was for the student to act as motivating force and resource consultant to the participating agency. The agency, having chosen to become Involved, agreed to design, build and operate a game booth, and to provide prizes. It was suggested that these prizes be handmade -- a construction paper ribbon of achievement or an edible item. Mike Jacobsen did provide some apples for this purpose. The bulk of the prizes supply for this booth were donated from another committee's surplus. In mid January I contacted Mike Jacobsen to arrange a cooking class for children. Our proposal was that we would offer the activity at Mark IV to as many children as his staff could get involved. He referred me to Ron Palumbo whom I then contacted. Tho d:,to was set for January 31. one week prior to the event we took posters to Mr. Palumbo for him to distribute throughout Mark IV. At this time I inquired if it had liven approved for us to use the kitchen within their office. lie immediately obtained VIItROrIL1110 By JORM MICR( LAB rrnAR PANS-, • ors M01915 141CR0FILMEU BY JORM MICROLAB 7 • , 7 CEDAR RAPIDS AND ULS AUiliL3, :Ur„ approval from Mr. Jacobsen. Palumbo advised that I should call a Mr. Kachingwe to arrange to have the door unlocked on the day of the activity, and also that I should call Mr. Kachingwe to remind him h hour before the activity. This advice was followed. He brought all necessary supplies and cooking equipment to the activity. Five children came. On approximately February 9, Mr. Palumbo called to report that he had taken a poll of the senior citizens of Mark IV to determine their recreation needs. Those contacted expressed desire to have terrarium workshop, a lecture on how to care for I one's house plants, and a nature awareness program for the youth of the complex to instill some sensitivity toward outdoor landscaping In these generally destructive children. I told him that we were offering a terrarium workshop to seniors the i following Saturday, February 14, and that we would give some thought to the nature awareness program. Soon after our conversation, I delivered posters to his office to publicize the terrarium workshop. On February 14 9 senior citizens attended the terrarium workshop at the Recreation Center. Several of the participants specifically Indicated on their evaluation forms that they wished their friends who live at Mark IV had been told about the workshop, as they would have enjoyed coming. To my knowledge no one who attended was from Mark IV. The following week we contacted Ron Palumbo to offer a program to the children of Mark IV designed to expose them to their responsibilities to animals in an urban environment. This was chosen as our starting point with nature awareness as a result of my observing two children at Mark IV mishandling a guinea pig, and also because we had developed an on-going program with the Iowa City Animal Shelter. The date was set for February 28. It was agreed that both agencies (Mark IV and Iowa City Parke �... �.�, � I4ICaef ILI4E0 BY .i JORM MICR4�LAB CMAP PMT)' I MILRUFILMED BY JORM MICROLAB 4 CEDAR RAPIDS AND DES MUINL�,, :Uvi;; and Recreation) would contribute a vehicle to the transportation effort as their would be many children who would be interested. Again, posters were taken out to his office. On Friday, February 27, I called Palumbo in the afternoon to verify the plans for the next day. He said that he had been meaning to call to cancel, as no one had been notified as yet of the event. Their newsletter had been delayed at the printer. I suggested that the staff try to round up a car load, and said that we would meet the appointed schedule. Fifteen children attended the program. I have met with a contingent of Recreation Education students to discuss further programs of nature awareness to satisfy the needs at Mark IV. As per our last meeting the students were committed to offering Mr. Palumbo a program on March 20 at Mark IV to plant, indoor gardens with the children, to offer a lecture from a Park ranger or from Project Green, to have a lecture from a representative of the Iowa City Bird Club. At a later date in May the students will return to Mark IV to take the children on a nature hike through Willowcreek Park and to plant their gardens outdoors. Those students are now under the supervision of Mr. Jim Potter, University of Iowa instructor, for supervision of the completion of their project. FA I have felt tremendous frustration in all of these dealings with the Mark IV Social Services staff. Mr. Jacobsen was most adamant about what he perceived to be the City's neglect of his clients. His staff seems to have good intentions for their clients' recreation but has difficulty effectively fulfilling their end of any agreements to help make these projects go. I feel that if we are all going to surmount the barriers of transportation, economic and social disadvantage it must be a cooperative effort between agencies. MICROFILMCO OY i JORM MICR+LAO ffOAF. !�M 1p< 'qC M0INI-5 0 r4k,ROF ILM D BY DORM MICROLAB Dentis Showalter Bob Us Hark IV Criticism of Recreation CEDAR RAPIDS AND UES April 90, 1977 In response to informal City Council discussion of April 11, 1977. Page /S regarding: Bob Johnson and Hark IV recreation, I would offer the following in addition to earlier reports on this item: 1. The cut of summer program funds took place in FY76 not FY77. We did not budget for a playground program at Hark IV in FY78. i 2. Since Sharon VanHater has been the director of the social services center at Mark IV the spirit of cooperation has been very good. 7. At the urging of our staff [res bus transportation to Horn school enabled Mark IV children to travel to a playground program in the summer of 1976. j 4. M ASERP program administered by our department operated quite success- fully this put school year. S. During the winter we conducted a pilot program in arts and craft@ at the j apartments and physical activities drop in opportunity on Sunday after- noon at West High school gym. 6. We have on numerous occasions loaned equipment. Several years ago the staff at Hark IV became indignant when we would not turn over equipment to them to keep. 7. When resomable requests were made and funds were budgeted I believe we haw been very cooperative. 8. Plans are outlined in another memo for a recreation program there this summer. 9. They have a rather large social work staff now but according to Sharon VanHeter, the problem is one of recreation expertise which she would like to see the City supply. This in itself is contrary to past procedures for establishing sarvicw but of course can be accomplished if we are so directed. Q•. °%�I•IICRorILMED By ! JORM MICR¢LAB MIN' P1r;q'', . 9FMOI�iCt I'ilutOFILMLD BY JORM 141CROLAB parks & recrdation department CEDAR RAPIUS AND OLt, AU hLu, .•' ` M�I� to; Dennis Showalter, Director from: Bob Letionuperinteleci re. Update on Recreation at Mark IV date: March 2, 1978 Attached are copies of: 1. Report of special programs at Mark IV apartments, dated March, 1976; 2. Memo regarding Mark IV criticism of Recreation, dated April 30, 1977. Tn ent of(,�I/ The cooperation of Sharon Van Meter and the staff at the Mark IV social services center was excellent during the summer of 1977. During June and July, Jean Spector was hired by our department to work � time directing recreation programs for the children and youth of Mark IV. This was a fine program, well received, and I would recommend it be continued. Jean got along very well with the staff at the social services center and the management. Several people from the social services staff were assigned to work with her and that was a satisfactory arrangement. During last fall and again this winter, we have conducted a drop-in crafts sprogram for taff attitudeianden as spirit of cooperation hasll as an ASERP vity. In both been instances the been very fine. It should be made clear to anyone concerned with recreation for the people at Mark IV inaanthe physical apartment andaanothersare room inrtheirrcenterhave whichsed canay hold about 20 to 25 people in a quiet activity. That is all the indoor space available. The outdoor space is just as inadequate. None of it is level and what open space there is is cut up with buildings. Some effort should go into providing some space requirements for recreation in addition to concerns for programming. Because of the serious space limitations most program plans would probably call for activity at other locations away from the housing complex. /ef Attachments WICROFIL14LD BY 1 JORM MICR6LAE3 rrpM ItA 1'!nc '�f ` '1019F� MICROFILMED BY JORM MICR+LA6 CDRR PAPUA$ nI MOVO UWA 11ILROFIL14ED BY JORM MICROLAU CEDAR RAPIDS AND UES ,dUli�L�. ;udh BOARD OF DIRECTORS - MARK IV COMMUNITY CENTER November, 1977 Elections 1. Tom MacMurray (President) Director, Hawkeye Legal Services 114 Prentiss Street 2. Ernest Kachingwe (Vice -President) Mark IV resident 2534 Bartelt Road 3. Mildred Snider (Secretary) Retired from School of Social Work University of Iowa 1 4. Bob Long (Treasurer) 2401 Bartlet Road i 5. Frank Burns 410 E. Washington 6. Joyce Eland 1115 Gilbert Court 7. Barb Halpin 2602 Bartelt Road 8. Rev. Ed Williams �I 2608 Bartelt Road 9. Mary Alice Carter 2510 Bartelt Road i 10. Terry Kopet 2502 Bartlet Road 11. Marge Penny 120 N. Dubuque St. 12. Margaret Stephenson 2608 Bartelt Road 13. Diane Martin (ex officio) 2626 Bartelt Road 14. Mike Jacobsen (consultant) University of Iowa (We work closely with referrals to Hawkeye Legal Services) (Cooperative services with Christ the King include emergency food help, some cooperative programs with church members 6 Hawkeye Apts.) (Former director of Mark IV Commu- nity Center 1973-75) (Treasurer since Center incorporated in 1976) (Iowa City Police Department) (Visiting Nurse's of Johnson County) (Mark IV resident) (Mark IV resident, retired minister) (Mark IV resident) (Mark IV resident) (Director, Free Medical Clinic - work closely with referrals) (Representative of Hawkeye Area Commu- nity Action Program, Mark IV resident - cooperation on various services for low income families) (Manager, Mark IV Apartments) (Consultant to Board, former Director - 1975 -76, instructor - Schl. of Social Wk.) M1cnriLMED or 1 DORM 1%AICR6LA13 MAP NAPln` • 'lrS -v!ir5 I4ICROFILMEU BY JORM MICROLAB Position Virginia Alexander, Exec. Director 7 Debbie Lowry - half-time social wkr. i 9a•-': Lee, full-time social worker 3ayle Harper -13 hr/week I,'ork-Stud Linda Petersen - 20 hr/week under- graduate social work field i, 7 placement. k4- ,:• •_.aw�••'� !tike Brotherton - 20 hr/week under- graduate social work field placement. c.• Janie Bonnell - 20 hr/week under- graduate social work field acement 1 ,.1 Barbara Johnson - 20 hr/week under- graduate social work 17 field placement. p cwt Mary Kellor - 10 hr/week under- graduate social work field placement. i Brenda Hawkins, M.Y.E.P. student training, 11 hr/week. 'am Miller -Miers - practicum graduate student CEDAR RAPIDS AND ULS HUIIiL�, luviA Mark IV Community Center Staff Responsibilities Facilitator of programs and services; supervision and evaluation of staff; work with Center Board and committees; administration and office coordination. Outreach -casework; assistant to the director; supervision; Single Parents' Group, Drama Class. Community outreach; funding; super- vision Outreach; Single Parents' Group, occa- sional secretarial assistance. Outreach -casework; Newsletter, Teen Club Outreach -casework; ASERP coordinator; afternoon physical activities; Boys' Club, Film and Story Hour. Outreach -casework; library; Teen Club; Health Club. Outreach -casework; Film and Story Hour; childcare list; Bicycle Clinic Outreach -casework; Senior Citizens' Group Secretarial; office upkeep Outreach -casework; Senior Citizens' Group; Drama Club; Health Club, Gardening Project Idicwr ILHED BY JORM MICR+LAB f[0AP PAPIM . 11[5 :101!4[5 3-78 Lengrh of Service (CETA contract expires Sept. 30 -can be renewed to Dec. 1, 1978 (Paid by regular budget) (CETA contract -expires Sept. 30, can possibly be renewed to Feb. 16,1979) Jan. -May, 1978 Jan. -May, 1978 Jan. -May, 1978 Jan. -May, 1978 Jan. -May, 1978 Jan. -May, 1978 June, 1978 Jan -July, 1978 MiUlOFILMED BY DORM 141CROLAB CEDAR RAPIDS AND ULA 51UiiiLJ, :UYii, J-10 DESCRIPTION OF PROGRAMS AT MARK 1V COMMUNITY CENTER (Summar, 1977 - Winter, 1978) SUPIMER,_i977 : Problem -solving, Single Parents' Crou_ - Meets once a week. support, sharing concerns. Recreation Program - For children of all ages. Facilitated by .Jean Spector of the Iowa City Recreation Department and staffed by the Mark IV Community Center. Includes art classes, children's films, field trips, and other outdoor recreation. FAIL 1977 (Septemb(r 20 -December 9): �� Film and Story flour - Mostly cartoons and short stories for the 'alt i 15-12 year ol�up with an occ+ 1. P�tPPet show or dramatic �presehtation. Average attendance 1 70-35.' Its popularity has made 1�jA y it an "ongoing" program for several years. Films secured from the -y of Iowa City Public Library and projector borrowed from the University a -W-0 Iowa. Teen Club"=, lub for teen-age girls (grades 7-12). Regular attendance is 5-7AIrls. forActivities pre-schoolers,`I`1Staf,,t Staffed by MarkkIVsstudents. trips, Chri s party I ! Uoys' Club - New in Fall, 1977. Phi Gnmma Delta fraternity members 1 from University of Iowa come out weekly to involve boys age 7-12 on a� f One to one basis. Activities include carpentry, painting, parties and P ! i ! swimming. C Health Club - Sponsored by University Of Iowa Nursing department students. Weekly meetings with games and lessons concerning nutrition, dental health. Average attendance is 10 -15 - Arts and Crafts - Karen Godecky from the Iowa City Recreation Dept. came ee wkly with a craft program. Attendance B-10. After Thanksgiving attendance dwindled but it has picked up this semester. After School Educational Recreation Pru •ram (A.S.R.R.P.) - Sponsored --6 -- bv the Iowa City Recreation Department one afternoon a week until Thanks- giving. 2 programs offered in Fall, 1977 - at Mark IV activities were physical activities and creative dramatics. Attendance in each 12-15. This is a popular program with the children but facilitation of registra- tion is difficult. Single Parents' Group - This is an ongoing small problem -solving group which has been meeting weekly since January, 1977. Child care is provided by the Center. idl r.ROEI LfdED BY JORM MICR+LA6 r9AP UAI'I D°. . 'SES MOPIfS MICROFILi4EO BY JORM MICROLAB —2— CEDAR RAPIDS AND ULS fU iNL�, iurr. Cooking Classes - Met weekly with classes for both pre-schoolers and 5 -6th graders. In cooperation with the Extension Service. Very popular. Attendance - 15 in each class. Children's Art Classes - In conjunction with University of Iowa Art Department, class on Saturday morning for children - 6 in attendance. Wednesday evening for adults - 6 came. CHRISTMAS VACATION PERIOD: Christmas open house and Christmas party. 19 adults and 19 children attended the open house. 55 children and 10 adults attended the party. SPRING, 1977: Arts and Crafts - continuation of weekly program with Karen Godecky. 6-8 in attendance. Boys' Club - see page one. Teen Club - see page one. t Film and Story Hour - see page one. A.S.R.R_P. - 6 week program in arts and crafts. Attendance 12-1.5 • t average. No program after March 16, 1978. Crocheting class - Several women meet each Thursday morning. Regan in Community Center - now meets in a tenant's home. Drama Club - Play to be presented March 29 and March 31, 1978. ONGOING COMMUNITY CENTER SERVICES: Childcare list - This list is regularly updated so a list of childcare workers is available. Lists for both full-time daycare and hourly sitting are available for Mark IV residents. Information and referral - The Center frequently refers clients to other agencies at local, state and federal levels. In all cases, information is given and received with a high regard for client confidentiality. Crisis intervention and emergency assistance - Short-term crisis inter- vention is used in situations of marital, family and adolescent crisis. The Center provides emergency assistance of food, money, clothing and transporta- tion. Advocacy - Staff members act as advocates on behalf of residents. This can range from client support roles to Involvement with the appeals process In such areas as housing, employment and health care. _R'�Y•T`OFILME0 8Y JORM MICR+LAB nor VAND' MOINFs MILROF1LMED BY JORM MICROLAB CEDAR RAPIDS AND DLS MUINL�, IUn+ -3- _ Neighborhood Library - Books are available for burrowing for children and adults. The library Is regularly updated with reading materials from the Iowa City Public library and private donations; plus assistance is received from the University of Iowa library school students. Drop -In Center - Each afternoon ufLer school, children may use the Center for games and library use if they are not involved in other programs. Newsletter - A bi-monthly newsletter is distributed to all Mark IV residents. It contains a calendar of Mark TV events, announcements concerning activities and services in the Iowa City -area. Outreach and friendly visiting - Now tenants are welcomed to Mark IV - assistance is offered concerning any questions about the community, services of Mark IV, etc. Individual and family counseling - the Community Center has a certain number of ongoing cases which has resulted from the trust establl,.Ied while visiting. i Y MICROFILMED DY JORM MICR+LAE CFDAR RAPIDS PR F ra,, 1.1 uukU' ILMED BY JORM MICROLAB March 23, 1978 MEMORANDUM CEDAk RAPIDS AND ULS AiiiliL.,, :Un„ TO: Neal Berlin and Iowa City Council Members FROM: Virginia Alexander The Mark IV Community Center (otherwise known as Willow Creek Neighborhood Center, Inc.) is a multi—purpose private non— profit social service agency. The agency was originally brought into existence at the request of the management of the Mark IV apartments because of the many social problems which existed in the low income population of over 1,000 persons. Over its six years of existence, the program have grown from a drop-in center and fledgling recreation program to the many services which exist today. These include: Summer and after school education and recreation program, support groups for adults such as Single Parents' Group, coffee and pot lucks for the elderly, outreach to all residents including welcome wagon and friendly visiting, informal counseling of individuals and families, information and referral to other agencies in Iowa City and Johnson County (an advocacy and support), crisis intervention and emergency assistance (food, money, clothing and transportation), a neighbor- hood library, child care list and bi-weekly newsletter. These services are carried out by practicum students of the School of Social Work in cooperation with the Iowa City Recreation Depart- ment, University of Iowa Library School, students from the School of Nursing and the Art Department of the University and volunteers from the community. The Center employs alhalf-time B.S.W,,social worker and two full-time M.S.W. social workers. Both the execu- tive director and [ e other full-time persons are funded by CETA funds. The Center is currently trying to obtain funding from various sources to continue the full-time director's position. Previous to this, the director's position had been half-time and funded by United Way funds. The various recreation and educational programs are dependent from semester to semester upon the offerings of the ASERP and Recreation Department, the interests and needs of the residents, and the abili- ties of the staff members. Additional programs since the list was printed include a Bicycle Clinic, macrame class for adults and Thursday visitation by graduate nurses to check blood pressures and speak about health problems. ,`Rfy MICROFILMED 6Y JORM MICR6LAB MPAR 11n11D' aF5 F101'IE� MILROFILMED BY JORM 141CROLAB -2- CEDAR RAPIDS AND ULS MUiIIL,, 10411 The Community Center has been a United Way beneficiary agency for the past three years. It is currently funded for $8,000 in 1978 by United Way, donations which amount to approximately $200 a year, and in-kind contribution from the School of Social Work, Iowa City Recreation Department, Mark IV apartments (use of apartment for office space, 4/5 Work -Study monies and services of students through M.Y.E.P. and Summer CETA. The two CETA positions are paid by federal monies. The cash flow of approximately $8,300 is only enough to pay for a half-time position ($350/month) plus supplies and expenses of the Center (recreation office and printing supplies.) Proposed programs for summer include: 1. Continued cooperation with the Iowa City Recreation Department to provide summer recreation programming. (This year expanded from 2 to 3 months if possible.) 2. Weekly family cookouts with cooper -tion of the Ex- tension Service. (Use of Willow Creek Park with new proposed restrooms and shelters.) 3. Neighborhood garden plots available. 4. Continuation of Outreach and friendly visiting programs. The Mark IV Community Center provides a unique service to families by its presence in the apartment complex. MiCROFILME0 BY JORM MICR+LAB CrMP PArfPS 141LROF ILMED BY JORM MICROLAB CEDAk RAPIDS AND ULS ;,WlhLS, !Ue- Villow Creek Neighborhood Center, Inc. Mark IV Community Center SURVEY 2530 Bartelt Road apt. le This survey is to held the Community Center find out what your feelings are about the services we offer Mark IV residents. Please help us out by completing the questions and returning this to the Center at 2530, apt. lc. Thankel Name Members of your Family. Address Phone How Long have you lived at Mark IV 1) Do you use the library at the Community Center? frequently sometimes never I 2) Do your children use the library at the Center? frequently sometimes never 3) 'ghat kinds of cooks do you like to read? westerns beet sellers gothic romance__ classics myster•ye y biography science fiction biography informational j other _ 4) Which reading materials would you read if they were available at the Mark IV Library? Local newspaper Technology Current ma;azines Arts How -To -Do -It books_ Drama Novels Movies Atlas or mapsSports Religion History Psychology Music 5) What magazines would you like the library to subscribe to? Norsweek Highlights Time People Cosmopolitan Motorcycle World Better Homes Boy's Life Sports Illustrated _ American Girl Popular Mechanics Teen Field and Stream_ Ms. Sesame Street'?omen's Day— Other-- 6)) ayOther—_O 'gould you like reading material in a lanqua;e other than English? What language? --•- 7) Do you read the negslett.;r that the Community Center sends out? yes no S) What items in the newsletter do you find interesting or helpful? recipes current events other -cant axle notices 9) "that would you like to sm added to the current newsletter? �• �111CBOFILMED BY JORM MICR6LAB r1'D�11t uArinS )i� N01'IC �. MiLtiOFILK D BY JORM MICROLAb CEDAR RAPIDS AND ULS AUI5L�, Survey page 2 10) Do your children attend the afternoon activities provided by Nark IV Community Center? Arts & Crafts ASERP Boys Club Drama Club Teen Club Summer recreation Film and Story Hour Never attended Other 11) The Mark IV Community Center is open to adults on Thursday evening. Are you aware of this? yes no Have attended Have not attended 12) Which night would you like to see the Community Center open? 13) Have you ever ;jarticLpated in any of the following services provided by Mark IV? Have used the child care list Visited with a staff member Single parents ;roup Referred from the Center to Counseling another agency Emergency trans;ortation 14) Is the visiting, done b the staff helpful to you and your family? yes sometimes no 15) Plea3e explain how it is helpful or why it is not Senior citizens: 16) :ghat activities would you like to see started at the center i senior citizens? 17) Would you be intere^,ted in volunteerin, any time to some of center's already ongoing drograme? 13) If there are activites that you want to participate in, a) what day of the week would be best for you? B) 'Khat time of the day could be best? 19) Would you oe intereated in having a garden plot this spring? Yoe no Nould ou be interested in helping organize this pro 20) Any remarks about the Community Center would be appreciated. Feel free to stop by anytime and give us your comments or su;;est: Thanks for helpin.; with this survey!!! I41CRURMCB BY JORM MICR( LAB crDAP 11MV'. • SCS MOINFf MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AMU ULS lulriL�, 11J— THE LUTHERAN III IM I IMANN,I'A51014 �•-� -CHURCH OF CHRIST THE KING 116 Mnuen„ Phone: Office . 33&5236 Iewo Cny, Iewo 52240 Horne • 3384739 Mahch 6, 191.Q RihectoA lava City RecAeation Dept, loan City, Iowa 52240 VeaA SU[: Martk IV Community CenteA / Wiretow CAeek He.ighbonhood CenteA Thehe ,is a good wo6ing Ae£ati.onship between .th.i6 chu Lrh and .the Man& IV NeighboAhood eenteA in providing seAv.ieea .to .the Man& IV Community. The ALCW (Amehican Lu.theAan Chnuch Women) have e6.tab- tidhed a Good bank, kept at ,the chuxck. In(Uviduatd and 6amiCies .in uAgent need o6 f{ood have contacted .the Commfw1ity Centeh s.ta66, who .in .twM contact us, and assistance has been given. The youth o6 .this ehwcch and .the CoAatv.iUe United Methodist ChAueh ane .in .the paocess o6 expan- d.inyy .the Good bank and cheating a cCothing bank. The Mwck IV Community CenteA w.iP_C continue .to .identi.6y .the needs and .to make Ae6eanau. SineeheZy, EAne6.t Kachingwe, pa,tuh ass.ihtant S.A-a^'( E, MICROMME0 BY 1 JORM MICR¢LAB CTOAR PAW, • 9r`• '401'lr, 1416R0f ILMED BY JORM 141CROLAB CEDAk RAPIDS AND ULS b1WNL` , i'J>ix I$aaa 338-8018 Ams CoJe 319 March 14, 1978 .538 Soud, Ci1bart Str.ct lava City, lova 52740 Mr. Neal Berlin 410 East Washington Iowa City, Iowa 52240 Dear Mr. Berlin: This letter comes as a source of reference on the established working relationship between Johnson County Council on Aging and the Willow Creek Community Center, Mark IV, to coordinate services directed to the special concerns of older residents (60+) in this community. ± The staff of the center has been most cooperative and very I helpful to me and my staff, both, in the past and present. j We have worked very closely together in assisting and car- I ing for our clients. They serve as the link between Council on Aging and Mark IV tenants. There were occasions when the two agencies found it necessary to plan and make arrangements in the relocation of older in- dividuals. This contact served to make moving less painful and to lessen high levels of fear and anxiety that are often brought on by the traumatic experience of moving. We make referrals to each agency and follow-up to insure that' our patrons are adequately being cared for. We rely on one another a great deal. If you have need for more detailed information we will gladly supply it. ]g Sincerely, A r Doris E. Bridg n, Executive Dire or r! •�T IIICROFILI-10 BY JORM MICR+LAB PfDAP PAP17, -'IF, ?1nINFc, )ohnsoxi County Council on Aging I$aaa 338-8018 Ams CoJe 319 March 14, 1978 .538 Soud, Ci1bart Str.ct lava City, lova 52740 Mr. Neal Berlin 410 East Washington Iowa City, Iowa 52240 Dear Mr. Berlin: This letter comes as a source of reference on the established working relationship between Johnson County Council on Aging and the Willow Creek Community Center, Mark IV, to coordinate services directed to the special concerns of older residents (60+) in this community. ± The staff of the center has been most cooperative and very I helpful to me and my staff, both, in the past and present. j We have worked very closely together in assisting and car- I ing for our clients. They serve as the link between Council on Aging and Mark IV tenants. There were occasions when the two agencies found it necessary to plan and make arrangements in the relocation of older in- dividuals. This contact served to make moving less painful and to lessen high levels of fear and anxiety that are often brought on by the traumatic experience of moving. We make referrals to each agency and follow-up to insure that' our patrons are adequately being cared for. We rely on one another a great deal. If you have need for more detailed information we will gladly supply it. ]g Sincerely, A r Doris E. Bridg n, Executive Dire or r! •�T IIICROFILI-10 BY JORM MICR+LAB PfDAP PAP17, -'IF, ?1nINFc, I4ILiWHU4LD BY JORM I4lCROLAB CEDAk RAPIUS ANC UCS h1U1�iL,, :Orin VISITING NURSE ASSOCIATION OF JOHNSON COUNTY A UNITED NAY AGENCY March 14, 1978 MEMO TO: City Council FROM: VNA of Johnson County RE: Mark IV Community Center 1115 Gilbert Crud Iowa City, Iowa 52240 Phone 319.337.9606 1 j In our work for the Visiting Nurse Association, we have had frequent i contact with the Mark IV Community Center. Workers at the Center have referred clients to us on numerous occasions when they noted a health-related need. The workers have become informed about our agency and it's programs so they can better evaluate when we might assist a family or individual and so they can share information about our programs with their clients. Personnel at the Center have worked cooperatively with the VNA in many families and we feel this relationship has been helpful to the families and facilitates use of our agency services. The Mark IV Community Center provides many services - outreach and evaluation of needs with appropriate referral and follow-up, recreational opportunities that are greatly needed, educational and social programs, and many miscellaneous services. We feel they deserve the support of the community and the Council for their valuable services. Kathleen Kelly, RN, MA Execpuutci�ve Director J� Elan RN / Staff Nurse JE/KK:ja • r4r 141CROEILMED BY JORM MICROLAB rr JAP PAni ncMnl'ICS r4ILROFILi4LD BY JORM MICROLAB The University of Iowa Iowa Clly. Iowa 52242 School or Library Science 3087 Library (319) 353.3644 TWX: 910-525.1391 The City Council of Iowa City Civic Center 410 E. Washington Iowa City, Iowa 52240 Dear Council Members: LEDAR RAPIDS AND UES NWhL'�, lUvd+ March 8, 1978 Zhu t 1 As a member of the School of Library Science faculty at the University i of Iowa, I wish to publicly express my appreciation to Virginia Alexander and other Mark IV staff members for the valuable service they are providing the future librarians of our department. As part of their coursework, library science students have been and are currently involved in assisting in the organization, maintenance, and development of the Mark IV library collection. In addition, plans for continued involvement by means of programming at adult, young adult, and children's levels are under way. Members of the School of Library Science staff are supportive of the efforts of Mark IV to effectively serve their community and are grateful for the opportunities which have been provided for the professional growth of our students. Sincerely, Barbara Poston Lecturer nn ',g�o.�GQ 7-pQtC'IL Frederick Wezeman Director BP: pk -7wd ttt� NICRofILMED 8y .I JORM MICR¢LAO MAC PAND" • 7MOINF5 MICROFILMED BY JORM 141CROLAB IG NP CEDAR RAPIDS AND UES hIU;GLo, eJeu M E MORANDU M IOWA CITY PUBLIC LIBRARY TO: City Council FROM' Lolly Eggers, Director RE :Iowa City Public Library Involvement with Mark IV Community Center DATE: March 7, 1978 Virginia Alexander, Director of the Mark IV Community Center, has asked that we submit a statement describing the Involvement of the Iowa City Public Library with their agency. In 1976, as part of the Library's community services/outreach program, we estab- lished a collection of 500 paperback books and a book rackin the numbMark IVservices Community Services Center. Slips listing the library's phone are placed In the books. This Is part of a continuing effort to reach potential library users who belong to special soclo-economic groups who do not normally use libraries. (other similar collections have been established over the years at the Senior Center, the Jail, Youth Homes, and United Action for Youth.) We add new paperbacks regularly to these collections utilizing books which have been donated to the library or special grants from the Library's Gifts and Bequests fund, whenever possible but using regular library monles when necessary. Books are chosen by our professional staff with the special needs and Interests of each location In mind. Since 1977, we have provided almost 1,000 volumes for the use of the residents at Mark IV. The majority of new ones have been children's paperbacks. In addition, the social services staff at Mark IV make regular use of our films for the story and film programs they conduct weekly. Recently the Library Board heard and approved a cooperative proposal developed jointly by the library, the University of Iowa Library School and the etMark Ian IV staff to make library services at Mark IV more effective. A copy P Is enclosed for your Information. The existence of a staff at the Mark IV Community Center enables the library to operate what Is, In effect, a ge group of low-income Iowa City residents mwith bvery hlibrary a littleexpenditurreofafunds. 141CROFILMED BY 1 JORM MICR+LA9 MAP PAP!9' nr5 :'AOIHfS 0 11 MICROFILMED BY JORM MICROLAB Joan Van Steenhuyse, Director Mayor's Youth Employment Program 1810 Lower Muscatine Road Iowa City, Iowa 52240 March 6, 1978 City Council Civic Center 410 East Washington Street Iowa City, Iowa 52240 Dear Council Members: • CEDAR RAPIDS AND DLS •1ui11L�, iuvi:+ As the Director of the Mayor's Youth Employment Program, I have had the opportunity to develop a close working relationship with the Mark IV Community Center. The center and its staff provide a meaningful work environment that offers job experience and training to youth. In this current school year, Mayor's Youth has placed three young people at the center. Mark IV utilized this extra manpower in the following service areas: children's recreation, outreach, and clerical work. I was satisfied with the supervision and training that the youth received during their employment at Mark IV. We are grateful to Mark IV for their participation as a Mayor's Youth jobsite and look forward to a continuing working relationship in fiscal year 1979. Sincerely, 1 Joan L. Van Steenhuyse, Director Mayor's Youth Employment JVS/vls I41CROf1LMED BY JORM MICR+LAF3 NUP PAPI!ls ^rs 140 NES An Ar ..:/of UU111D WAY r LO CC) CO 1 0' V— M 10 3 0 04 0• CO rjILRUFILMED BY JORM IIICROLAB lawn City City Commil ,, 1•:nal 11erlin Chir, heater fm:!a Qi ty, Tntm ..,: Mark N Co.•nnlm i ty Center t)enr Couuci l linribers: CEDAR RAPIDS AND UL5 iIUINL,, ;Uvii+ `lnrcl, ih, 1078 T am smiting this latter to shnre Pry i.nnit re;nrrlinn the 'iarl; TV rn+vmuii.ty Confer, .f hnvn been involved with the prnjnct since it he;mn several years m!o. Ihtr1n;; tonf t;me it has gone through sovernl cham-es in direction mul . (,.r•vicon. There is it recognized need for the r_vail— itbititi, or w..nic h....mn services to t'•r tonmits al; Fi•iri: TV, many nr einm.� l•n•y^ "!w :farlily ixennes. '1 believe that; such services can he more effectively ,vtil.ized as a resnit of the Cormnnnity Center. t,hil.e a rrenh don) of the work in clone by students and volnnteers, there, is a need for continuity and consistent supervision by r1nalified staff. Without such supervision the quality of the work by students and volunteers will suffer grently, having a staff nerson to enordinate the nrn•;rmn is nl.^,n essential to effective invnlvement of the Nnrlc 7Y CIPITInnity in Ilip activitos, nlnnning, and services at the center. The tenants need it fnniliar face to rolnte to if they nre really gain? to .rni; involved in the progrmn, United-Intion for Youth has been nctivel,y inve.Lvod at ?lark N this ynnr and can :ittent to the vnlne of the Cm:mmnity Center. We recognize Hit, limitations of the primarily sttulont staff and find tint a paid staff sapervisor ;�rontly improves mfr ability to conrilinnte onr efforts nt Marty 1V. T hone rp• innnt is helpful to you in considering the Mark TV ;r•onosnl. Tbnnlr yoti for your consideration. Sincerely, ?�' SlvnimVed Action for y Alexander, Hark TV Colmmmity Center united action for youth alternatives for young people ti•.'�� 1410or ILMEo BY JORM MICROLAS Crp.li P,11111)'l I ICit0i`ILHED BY JORM MICROLAB The University of Iowa Iowa City. Iowa 62242 University of lows Hospitals Q Clinics Psychiatric Hospital Social Service Department (319) 353-3970 it no answer, 356-1616 March 22, 1978 Neal Berlin, City Manager Iowa City Council Dear Mr. Berlin and City Council: CEDAR RAPIDS AND ULS ;1U1;iLj V2449 Representatives from the Mark IV Community Center have asked me to write a letter in support of their activities in that area and in the community. I recently worked with Debbie Lowry of the Mark IV Community Center's staff, in arranging for followup psychiatric.vocational,and financial services for a resident there. I was impressed by Ms. Lowry's willingness to work for this Mark IV resident and the involvement that she has maintained for ofhis Department client with Vocational Rehabilitation, the Johnson County Social Services, and the local Legal Aide Office. In my opinion, the Mark IV Community Center offers a valuable service to its residents, not only in the Mark IV complex alone, but also through extensive community involvement. Sincerely r' Jack Pauley, ACSW Psychiatric Social Worker JP/sh r•_ ,� 141CROFILMED BY } ' JORM MICR61LAB CEDr.R PnPlnr '�f°. I•t0I9E5 Representatives from the Mark IV Community Center have asked me to write a letter in support of their activities in that area and in the community. I recently worked with Debbie Lowry of the Mark IV Community Center's staff, in arranging for followup psychiatric.vocational,and financial services for a resident there. I was impressed by Ms. Lowry's willingness to work for this Mark IV resident and the involvement that she has maintained for ofhis Department client with Vocational Rehabilitation, the Johnson County Social Services, and the local Legal Aide Office. In my opinion, the Mark IV Community Center offers a valuable service to its residents, not only in the Mark IV complex alone, but also through extensive community involvement. Sincerely r' Jack Pauley, ACSW Psychiatric Social Worker JP/sh r•_ ,� 141CROFILMED BY } ' JORM MICR61LAB CEDr.R PnPlnr '�f°. I•t0I9E5 t•IiudUF ILMEU BY JORM MICROLAB CEDAR RAPIUS AND uLS Nul;iL'� G 4 9@@E AREA EDUCATION AGENCY Dwight G. Bode, Administrator 114 Second Avenue DIVISION OF SPECIAL EDUCATION Coralville, Iowa 52241 Myron W. Rodee, Ph.D., Director March 8, 1978 Iowa City City Council 410 East Washington Street Iowa City, Iowa 52240 RE: Willow Creek Neighborhood Center Mark IV Apartments Dear Council Members: As a school social worker, I have had several opportunities to rely upon the services of the Willow Creek Neighborhood Center. I have referred persons to the Center for a variety of services --parent education groups, for assistance in dealing with neighborhood disputes, support in dealing with their landlord or other agencies, and single parent support groups. Perhaps the single most important service the Center seems able to provide is a friendly informal approach to families who are unwilling to involve themselves with the services of the more traditional agencies. In working in the Iowa City schools, I have had opportunities to visit with families who have availed themselves of the services of the Center. They have expressed to me the feeling that the Center "understands" some of the difficulties they face. They seem appreciative of the programming offered by the Center --particularly some of the programs available to their children. It appears to me that the Center is encouraging self-help activities such as car pooling, baby-sitter exchanges. There is often a concern about duplication of services on the part of Human Service agencies. My experience has been that the needs exceed the manpower available to serve those needs. I welcome and will con- tinue to use the support and services offered by the Willow Creek Neighborhood Center. My associations with them have been for the most part very positive. I feel they are in a unique position to offer some preventive services. Sincerely, Barb Jacobsen School Social Wroker Grant Wood Area Education Agency BJ:jh 4401 SIXTH STREET SW, CEDAR RAPIDS, IOWA 52401 319/399-6700 t11LROf ILMEO BY ' JORM MICR+LAB f,l'p�C V91!nc 9f5 610I:IfS MILi(OFILMED BY JORM MICROLAB ROBERT D. RAY Governor KEVIN J. BURNS Commissioner STATE OF IOWA CEDAR RAPIDS AND ULS SIU I:ILS, iJvu Department of Social Services JOHNSON COUNTY - SUB -DISTRICT 911 N. GOVERNOR STREET. IOWA CITY. IOWA 52240 319-351.0200 March 16, 1978 ROGER L. REID District 10 Administrator Robert Vevera, Mayor Iowa City City Council Civic Center f Iowa City, Iowa 52240 Attn: Jenny Alexander, Mark IV Service Center Dear Mr. Vevera and City Council Members: The Mark IV Service Center has evolved during its approximate five year growth into a viable community service. The wide range of social, recreational, child care and support services not only have provided residents with readily accessible assistance, but have also augmented and at times replaced services which otherwise would be provided by the Department of Social Services. They have consistently advocated for the needs of their residents and have made Mark IV a more healthy housing project. We support the work of this center and urge the City Council to continue to provide funding for this project. Sincerely piLqs, (Mrs.) Sa y Robinson Casework Supervisor /jl v `sr 141CIIOFILIdED DY i JORM MICR+LAB rrnnP PAI'In'. • ar Iantars h11Lr(Uf1U,1i0 BY JORM MICROLAB CEDAR RAVIOS AND ULS IWIiL ;urT+ . (t niiZx.[ • 46wal CMC CENTER. 410 E WASNiUOICN ST. �� 00IOWA CITY. OOWA St]A0 �I �V 71Y.751 -t8 1.r >�ny ` U ivwA99n.r, . '_-""". POLICE DEPARTMENT January 10, 1977 Mr. Neal Berlin, City Manager 410 E. Washington Street Iowa City, Iowa 52240 Dear Neal: I want to bring to your attention this department's support for the Mark IV/Willow Creek Community Center application for HCDA funding this year. We believe the creation of a community facility - designated as such for the entire neighborhood - will go far toward promoting community integration and cohesive- ness and reducing feelings of social isolation in the area. Over the years our records and experience reflect that this area has required an inordinate amount of city law enforcement resources - for example, with juveniles in need of assistance. We have observed, however, that the ongoing efforts of the existing Mark IV Community Center and Mark IV Residents have re- flected measureable successes in reversing the social and criminal problems of the area. This indicates to us that the concept of the Center is sound and productive. The Center's Staff and Board of Directors - which includes responsible civic and professional members - has demonstrated innovative leadership. Good staff and community efforts can accomplish only so much with limited facilities - particularly with regard to serving as a meeting place for neighborhood residents (and adolescents) and providing indoor space for physical recreation. Moreover, integration of Mark IV with the larger, surrounding community - the Center's next goal - can best be accomplished through the development of the neighborhood center concept. We feel this project deserves your serious consideration. Respectfully �y^o-urs, r"� HARVEY D. MILLER Police Chief cc: Officer Daryl Spivey `•�' 141 CROP I LMED BY JORM MICR6LAS rIAP A.Tr�n� ".f .1019CS 141L,RUFILi4iU BY JORM MICROLAB CEDAk RAVIUS AND ULS 3-78 Goals and Objectives of the Mark IV Community Center GOALS: 1) To help provide a wholesome and healthy environment for the residents of Mark IV through education and recreation pro- grams and other services. OBJECTIVES: a. To promote and develop self-help groups for individuals who desire and/or need such support i.e., Single Parents' Group, Senior Citizens' Group, Teen Group, etc. b. To make home visits to all new residents at Mark IV. c. To provide direct counseling services to improve family and individual functioning. (This includes interpersonal skills development, budgeting and financial counseling.) i d. To provide family counseling for families in conflict. I e. To work toward the prevention of child neglect and abuse i and to intervene when appropriate for assistance and referral. f. To provide educational opportunities for Mark IV resi- dents and other interested citizens through community education classes, i.e. first aid training, cooking classes, etc. g. To provide opportunities for self-expression and growth through recreation activities. 2) To foster a spirit of cooperation and community among the residents of Mark IV. a. To encourage organization of the residents around common interests, i.e. social get-togethers, tenant's asaocia- tion, school concerns. b. To make home visits to all new residents of Mark IV. 3) To encourage participation by the residents in the activities and services offered by Iowa City and Johnson County. a. To coordinate the efforts of other agencies providing services to the residents of Mark IV. These agencies include: Visiting Nurses' Association, Hawkeye Legal Aid, HACAP, etc. 141CROFILMCO BY JORM MICR#LAB CMAP 2A^!4''InVIF 1 M.ILROFILMED BY JDRM MICROLAB CEDAR RAPIUS AND UES NUPiL�,, Uvi -2- 3) b. To provide educational opportunities for Mark IV residents and other interested citizens through community education classes, i.e. first aid train— ing, cooking classes, etc. c. To give neighborhood youth employment and on the job training through the Mayor's Youth Employment Program and CETA. i ii i I( 1 I i 141CROFILIIED BY JORM MICR#LA9 rrpp@ RAPIDS Of5 NOI'If.S mlukoFILMEU BY JORM MICROLAB CEUAk RAPIDS ANU uLS ?1U1:'L,, •'veil THE MARK IV COMMUNITY CENTER ANNUAL REPORT November 15, 1977 The goals and purposes of this agrucy are: 1) to help provide a wholesome and health environment for the residents of the complex through education, recreation and other SCrVlcVS; 2) Lu involve the citizens in the activities of the Center; and 3) to incorporate the residents into the mainstream of Iowa City and Johnson County. I will List our objectives and give details of how during this year the goals have been met•. Other in- volvement with the Community allows us to evaluate current needs as we develop programs and services to meet them. 1. To promote and develop self-help groups for individuals who desire and/or need such support. During this last year, there has been an ongoing Single Parents' Group and this fall, a Teen Club under the direction of one of the under- graduate students, has been meeting weekly. 2. To coordinate the effects of other agencies providing services to Mark IV. Agencies include Visiting Nurses' Association, Hawkeye Legal Aid, HACAP, Department of Social Services, Families, Inc., County Extension Office. Some of the ways that this coordination has taken place is in direct contact for information and referral, representatives from other agencies talking to our weekly staff meetings, assist- ing residents in their dealings with these agencies through advocacy, providing transportation to and from agencies and help in filling out forms. 3. To make home visits to all new residents of Mark IV. the apartment complex contains 31 buildings, and these are divided into areas for our outreach work. The workers main- tain lists of persons moving in and out, and see that each new resident is visited within usually n week of the time they arrive. A handbook is given out at that time, and attempts are made to ascertain whether there are any problems that the Center may help with. Continuous visiting is done with all residents with this purpose in mind. 4. To provide direct counseling services to improve family and individual functioning. This includes family counseling when appropriate. Usually from the friendly visiting in the complex, the outreach workers find that they relate to In a more direct way. There are about a dozen or so families !It any one time who require this form of service. 5. To work toward the prevention of child neglect and abuse and to intervene when appropriate for assistance and referral. Most recently, there has been an ongoing attempt to find child- care for a child of an Asian family who returns from kinder- garten to an empty house until her brother arrives home at 3:1.5 p.m. We also have been working with the Dept. of Social Services with several reports of child abuse through their Child Protective Unit. At times, cases will be brought to our attention through other residents or the management. We maintain an active child - Y:. NIC.ROFILwiD BY JORM MICR#LAB rr1AV PV'!", - "f°.'40196 rA1L,k0i ILMLO BY JORM 141CROLAB -2- CEDAR RAPIDS A14D DLS 5. care lists to aid parents in providing care for their children; also emergency care in the Center when needed. 6. To provide educational opportunities for Mark TV resi- dents and other interested citizens through community educa- tion classes. Included under this would be a Parent Effective- ness Training Class this fall; Cooking Classes through the Extension Service; Health Club for children through the Student Nurses Assoc..; a "Meet the Candidates Night" held in September at the beginning of the political campaigns. 7. To provide opportunities for self-expression and growth through recreation activities. About 25% of the Center's time is spent in recreational activities with both children and adults. Under this would fall the Su=per Program in cooperation with the Iowa City Recreation Department. The average daily attendance was 52. Continued cooperation with the recreation department with the A.S.E.R.P. Program and the weekly Arts and Crafts [four staffed by the City, the Film and Story hour complete with popcorn, the Boys' Club in cooperation with a fraternity at the University of Iowa, art classes for both children and adults. There are daily activities of one kind or another every day after school. 8. To give employment to neighborhood youth and on-the-job training through the supervision and training of Summer CETA and MYEP clients. Presently there are two MYEP employees who work from 1-2 hours each afternoon after school. During the summer, there are three CETA employees who helped with office work and recreation programming. Additional services this past year have included the updating of our library with the help of students from the Univ. of Iowa Library Science Dept., the publication of our bi-weekly newsletter and a community study done in the Spring. Application for United Way funding was made again this year and we have been given a tentative allocation of $8,000 to $10,000. The management of Mark IV continues to provide the Center with the use of a three bedroom apartment for its officers, plus some help with the telephone bill. An additional telephone line was added this year to help with the client contact and referral services. In the Spring, a CETA position for Social Worker was sought and approved and Loris Wierenga began work in June until October 15. Her position was approved for a second year through September of 1978 but Lorie moved in mid- October. The position cannot be filled at the present time due to a "hiring freeze." At the present time, Ginny is actively seeking additional funding, to gain full-time services of a director. MICRO[10410 BY ' JORM MOCR46LAB f CilAn n,1�•!n' •'�C' ww;[` MICi<OFILMLU BY JORM MICROLAB CEUAk RAPIOy AND ULJ ;•io111L,, .Jelll MARK IV COMMUNITY CENTER LIBRARY home Observations from Mark IV Staff Related to Library Use (notes taken by C. Spazian1, December, 1977) The Mark IV Community Center is used as a drop-in center by children and adults. The staff sees the library collection as a magnet to attract residents, a source for recreational reading, and a free activity for families on low incomes who are living in a housing project relatively isolated from other community services and activities. j Families come together in the evenings; senior citizens hold pot -lucks here; and school-age children use it as a recreational center after school. Older children use it asa place to do homework,and volunteer, one-to-one he staff encourages other community tutoring for kids is held here. T agencies to provide programming here. � Mark IV has a relatively large population of persons from other countries who are non-English speaking; languages include Nigerian, Vietnamese, Spanish, Indian. Staff feels need for materials for aiding them to learn English. The staff works with a library committee composed of residents of various age groups who help in the library. Members include Larry Anderson, Helen Klumforth, Margaret Edwards, and Susan Hanks. Barbara Poston (University of Iowa Library School faculty member), Carol Spaziani (Iowa City Public Library Community Services Librarian), and Virginia Alexander (Director of Mark IV Community Services Center) met in December, 1977, and agreed for their respective institutions to the enclosed "Cooperative Plan for Development and Operation of Library Service at Mark IV Community Center" as a guide for future activities related to library service at Mark IN. A joint presentation will be made regarding this project to the ICPL Library Board in January or February, 1978, for the purpose of explaining the activities at ice plans for tlibrary development• andhe Mark IV Community request - Center, its services to residents, p Ing a special grant from the Library Board to finance a small reference collection for the Mark IV Library. t- •..• 141CROFILMED BY ... ! JORM MICR(�LAB MIAP PAll!" . pr5 Int` , MI-ROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MUiNLi, iVa, MARK IV COMMUNITY CENTER LIBRARY Cooperative Plan for Development and Operation of Library Service at Mark IV Canmudty Center Key to abbreviations: MARK IV Community Center Staff & Library Committee - MIV Plan December, 1977 jointly, University of Iowa Library School class - UILS Iowa City Public Library staff - ICPL area Mark IV Univ. of Iowa Library School Iowa City Public Library __ Needs Assessment Equipment Plans a winter/spring '78 resident survey of needs to be done by social work practicum student Additional shelving around windows; better lighting; giveaway pamphlet rack; phonograph and/or cassette player M Acquisitions Agrees to regularly communicate needs and interests of users to ICPL. Receives gift books and maga- zines from residents & others. organization on Staff & Lib. Committee does re -shelving and straightening; adds colored dots to new books as they are received so they will fit into collection. Patrons sign slips as they borrow books. Overdues are retrieved by staff phone calls. Student paper done fall '77 contains suggested questions telited to residents' infor- mation.needs, recreation & leisure reading needs, etc. which could be included on MIV questionnaire. Student paper done fall'77 recommends development of a small reference collection to assist student homework and general information needs of residents. has suggested color -coded spine label scheme and provided labor to organize collection using this scheme. IdICROEILME.D BY 1 JORM MICR+LAB CFPAP VAITI'. • 'IES WWIF`• Community Services staff can review student questions & suggest others to be sure all aspects are covered. Has provided one rotating wire paperback rack on permanent loan Provides paperbacks In response to needs expressed by MIV. Occasionally provides purchase grants for specir- needs (reference books, newspaper/magazine sub- scriptions?) Provides posbr r•Ii,RUFILMED BY JORM MICROLAU CEDAR RAPIDS AND OLS ?IU �IiLo, iurlh Cooperative Plan for Development and Operation of Library Service at Mark IV Community Center, continued Page 2 Area Mark IV Univ, of Iowa Library School Iowa City Public Library rrogramming Does weekly film/story hours Adult Services class (Feb -May) for 30-35 children ages 5-10 & Children's Services class after school. (Oct -Dec) can provide staff Uses practicum students, Ex- for: film programs, displays, tension staff, etc., to do book talks, puppet shows, a variety of programming reader's theater, creative (teen club, boys' club, health dramatics, a multi -media day, club, adult cooking classes,etc.) etc. Agrees to notify ICPL of program topics for which ICPL could suggest or provide re- lated materials as program supplement. Use Analysis Will save circulation slips from Book Selection class may and Feedback to lending transactions (begin provide person to analyze cir- IaL & UILS right away) and transmit culation slips. to ICPL. Will provide results of Will send faculty representative residents' needs survey to MIV library committee meetings to 1CPL and UILS. on quarterly (?) basis. Staff will advise of up- coming programming topica and of lib. committee meetings. Weedinp of MIV staff and resident library Class will weed from time to Collection committee need to formulate a time using MIV criteria library collection policy upon request of MIV. stating types of materials wanted and not -wanted for their library. Policy to be based on the needs and interests of residents and on the purposes for which they use the library. Policy should recognize need for regular weeding, especially of older magazines and older, unattractive hard -cover fiction and need for constant rotation of titles in a small collection. 141CROrILMED BY JORM MrCRbLAB Provides free films and projectors to lend (8mm and 16 mm)r slides= filmstrlpsr cassettes. MIV borrows on its institutional card in accord with regular library rules and procedures. Can provide sample collection— of free pamphlets for MIV to stock a giveaway rack. Will coordinate analysis of circulation slips by library volunteer or work/study staff of UILS student. Community Services representative will attend MIV library committee meetings on quarterly (?) basis. Will help weed if requested, MjiutfUFiLMLU BY JORM MICROLAB LEVAN RAPIOb AND DLA IU,:iu, :'Jm, '2530 Bartelt Road March13, 1978 MARK IV NEWSLETTER FREE BUS SERVICE Iowa City buses will provide free transportation for Y/ those people 62 years or over. The hours are from_1!m.-3 P.m, and 6:30-10 p.m. Monday -Friday, and all day Saturdap m. Coralville free bus services for senior citizens is between 10-� onday-Friday, and Saturday 9 a.m.-midnight. All you have to do is show your medicare card to the bus driver. If you'd like a free pass, stop Dy the lo-va City Civic Center. DRAMA CLUB'PERFORMS: Wednesday, March 29 at 3:30p.m.•and Thursday, March 30, at 7 p.m. the drama eldb will perfoPm'the play -"The Mummyls•Foot". This is at the Community Building:and everyone is weldome to attend. SINGLE PARENTS Monday night at 7:30 is the sin;le parents ;roup new meeting time. Every second Monday of the month the group plans an activity. Free babysitting is provided so all you need to do is come) Get together with some single parents and share your feelings. THANK-YOU11 The Mark IV Community Center would like to thank Marjory Edwards for donating .everal of the Hr,rdy Boy Books to the library. Also, thanks to Connie Baines for donating some games. And, thanks to Bonnie Gunsolley, the Community Center has two nifty rocking chair;) i BLOOD PRESSURE CHGOK On Thursday March A Dave andMim (the public health nurses) 'rill be at the center from 1-3 p.m, and 7-9 p.m. to take blood pressure or talk with you about health related matters. Please feel free to stop by the Center and talk with them. SURVEYS Remember: You will be asked to participate in two community purveys durin„ the next month. One will be a general survey covering your interests and wishes about the Community Center. The second survey will be concerning the need for child core in the area. Your cooperation will be greatly appreciated. FREE FOR THE TAKING 164 Ford Galaxy 500. Needs minor repair. Call 351-3685 and ask for Nola. VISION SCREENING If you have pre-school children they can ;at their eyes checked free of charge from 12-4:30 p.m. March 14 and from 9-4:30 on March 15• This is at the Iowa City Recreation Center. CONGREGATE MEALS If you are 60 years or older and would like to eat meals with other people your age in the community, why not become involved with Congregate meals? Participants are asked to pay chat they can afford and what the meals areworth to them. Call for a reservation one day in advance. The number is 333-9298 or 338-9294. Meals are offered at noon at four locations in Iowa City. Senior Citizens Center (538 S, Gilbert) Sun.,Tues., Wed., Thurs., Friday. First United Methodist Church (Jefferson and Dubuque St.) Mon, Tues., Thurs. Gloria Dei Lutheran Church (Dubuque and Market St.) 'led., Fri. St. Y7enceslaus Church (618 E. Davenport St.) Mon., Wed., and Friday. SEATS •will provide transportation --150 one way or 30¢ round trip, or donate what you can. Call one day in advance at 351-6078. SRATS is for elderly (anyone over 60) and handicapped individuals. This program provides transportation for Congregate Meals, doctor's appointments, shopping, business appointments and social events. Cost (except for Congregate Meals) is 500 one way or 81 round trip. For anyone who can't afford the donation, they may donate what they can afford. Just :all one f I41LRorILMED DY JORM MICR+LA9 rr W PV!" nrS N07'Ir5 mlu,<O[ILMLU BY JORM 1.11CROLAB CEDAR RAPIUS AND ULS ?!Jihu, :JN,, day in advance from 9-5 Monday -Friday, or 9-12 on Saturday. 351-6078. WANTED: A used typewriter (manual). Call 351-2818. WANTED: Used china closet. 354-5325 TO LEND: The community Center has one complete "baby" bed to lend out. TO ALL MY FRIENDS AT MARK IV -- I don't know many of you --and I'm feeling frustrated about it. Cuz, I want us all to be Friends! You and me and our children. We live here. This is our home. Yet, in many ways ,ie live mile's apart. fleck, it's not the color of our skin that sets us ap:,rt. Nor is it the lan;uage of our lands we speak that's different. It's just that many of us close our doors on what may be beautiful lasting friendships. Can't to just open our doors a bit and let people know we care? And when we pass, give eachother a big bright smile and rk IV a friendly hello. For aren't we all brothers and sisters?--DLB (A Mresident) AFTERNOON ACTIVITIES AT ThE CE14TER DURING SPRING VACATION!! All kids are welcome to drop-in at the Community Center during the afternoon. We've even planned some special activities for that week. On Monday (March 7.0) we'll be making Easter baskets out of homemade playdough! On Tuesday come and design a picture or saying for your own message button. Wednesday, Film and Story Hour will be a slide show about Easaii. On Thurs&;y we'll help the Easter Bunny out and dye eggs for the Easter baskets. And, Friday, we'll have an Easter party!1! Any interested parents who might be able to volunteer some time to help supervise afternoon activities will be welcomed! (Many of the regular staff will be on vacation during that week --so ,your help is needed more than ever!) Remember, kids, drop by the Community Center at 2530 apt. lc and have some funl j CONGREGATE MEALS AT MARK IV? Doris BridgeAging man from the Council on is holding a meeting at 2 p.m. Tueaday, March 14 to discuss the possibility of having congregate meals at Mark IV. The meeting is at the Community Center. All senior citizens are welcome to attend and express their views. WE'RE SORRY that the newsletter is late this week --but the machine broke down and we It ven't been r.ble to get t!iem �rintcd off. Look for t:e next newsletter isarch 311!1 FOR SALE: Boys or Girls bike. With training wheels. '656 lc Roberts Rd. or call 354-1436. SUPPORT GROUP A post -natal support group has ocen formed at the Emma Goldman Clinic, 707 N. Dod;e Street. The purpose of the ;roup is to bring new mothers ary*Jeidnesdaer to ,hare thoir afternoon fromr2-4cp.m. atkthelClinic. The ?roup moots ovary Y For further information call 537-2111. RECIPES CHILI 1 large can tomrtoe juice 3 13h o.• cans chili beans 2 loo. hamburger Brovn the hamburger. Add juice and the boins and ,3i.mmcr for 1-2 hours. add chili popper to taste. (Thanks to Debbi Bryant for living the Community Center staff a yummy lunch with this recipol 170111 guarantee its good-nesll' " °" 141 CRor niaro olly JORM MICRWLAB frnAp uno�gq ..,FS �-00!rdf` PlILRUFILMED BY JDRM MICROLAB CEDAR RAPIDS AND ULS MUIIILj. :ue" City of Iowa city MEMORANDUM DATE: May 9, 1978 TO: City Council' W FROM: City Manageril6 RE: Very Special Arts Festival Attached is a copy of the program for the Very Special Arts Festival. The City staff, and particularly Jan Lown, really did a terrific job. The program was a great deal of work and certainly a success. cc: Dennis Showalter Bob Lee Jan Lown :41CROPILMED BY JORM MICR+LAB ffDfiR uA r;nS pE[ M01�1(S 4y2 1'IIL,WFILMEU BY JORM MICROLAB CEDAR RAP105 AND AS City of Iowa Cit, MEMORANDUM DATE: May 12, 1978 TO: City Council FROM: City Manager RE: Human Services Funding The Johnson County Regional Planning Commission has suggested a revised procedure for reviewing funding requests for human services agencies in the FY 80 budget process. The new process provides that representatives of the elected officials of the City Council and Board of Supervisors be chosen to jointly review agency funding requests with the United Way Board of Directors. This group then will conduct hearings in June and July to review program proposals of agencies in need of operating funds. Later this fall during the City and County's budget process, funding allocations will be deter- mined. United Way will determine allocations in December after their annual fund drive. This process will improve communications among the various funding bodies as well as centralize the fund request procedure. Some time has been reserved during the informal meeting Monday for discussion of this matter. If the Council favors the process, the staff will act quickly to notify the agencies that we currently fund that our process will change. The Council will also need to select representatives and an alternate to review "- ------- ----- 11 Mi....+.... ..F n.... .l{e nim eine nn 17.4Aw .ei+h .Inhnemn Mit,kOHI-MED BY JORM MICROLAB CEDAR RADIUS AND ULS >luitd;, :Jsr, Johnson county • regional planning commission south dubuque street, Iown 01Y, Iowa 52240 1319)351.8556 Funding Bodies Meeting Friday, May 5, 1978 10:00 a.m. City Manager's Conference Room Civic Center Iowa City, IA Isobel turner Cnrn •^sY Unil L. Brondt i,n:w"� 5-8-78 PRESENT: Lorada Cilek, Harold Donnelly, Donald Sehr,(Board of Supervisors), Neal Berlin, Linda Schreiber, Dennis Kraft, Julie Vann, (City of Iowa City), Mary Ann Volm, (United Way), Emil Brandt, Sally Baldus, (JCRPC) SUMMARY This meeting was held to discuss the memo of April 26, 1978 from Sally Baldus, Regional Planning Commission, to the City of Iowa City, Johnson County and the United Way with regard to setting up a joint review process for human service agency's funding. A summary of the i meeting follows. i 1) The funding bodies agreed to move ahead with plans to hold joint hearings this summer for agencies being funded by one or more of them. This will be done by having city and county representatives join with the United Way in the latter's annual agency hearing process. The City Council will be asked to name two council mem- bers, one alternate council member and one staff person. The county will name one Supervisor, one alternate Supervisor and one staff person. These delegates will be responsible for reporting to their respective governmental units. The Regional Planning commission's Human Service Project will also be represented. The hearings will begin in June and be held on successive Wednesday evenings for approximately two months. 2) All agencies planning to request funds from any of these three local sources will be asked to submit a Program Information form by June 1, 1978. The United Way staff with assistance from the Johnson County Regional Planning Commission will collect these forms, arrange the hearing schedule and send out the appropriate , hearing notices. It is anticipated that the agencys will be grouped by category of service (i.e., recreation, counseling, etc. 3) After completion of the hearings, the funding bodies will analyze the information obtained and make recommendations regarding programs to be funded. Id ICROf ILHEO BY I DORM MICR+LAB crimp ),v !n't MICROFILMED BY JORM MICROLAB CEDAk RARLUS AND OLS IIUitLJ -p- 4) Due to the fact that the city and county allocate on a fiscal year basis while the United Way allocates on a calendar year basis, it was decided not to attempt to impact the actual budget process at this time. However, it was recommended that the United way consider moving to a fiscal year allocation, as soon as possi- ble, in order that the budget process could be included in joint hearings held in future years. 5) The funding bodies concur that this summer's joint agency program hearings be considered an experiment with the experience being analyzed with the goal of re.fining it, if necessary, for future At this point, it is anticipated that recommendations made use. will be available to the Johnson County Regional Planning Commis- {sion'e Human Service project for inclusion in their design for being developed. 1 an on-going human service planning process currently 6) It was suggested that the University of Iowa Student Senate be invited to join in this summer's program hearings, since they do fund several local agencies involved. Also, interest was expressed E in having this University funding body more integrally involved with the entire local allocations process in the future. { 7) It was decided not to involve local governmental departments such the Health Department or Ambulance Service in the summer program as hearings. But rather to have the individual funding body repre- sentatives take any pertinent data obtained that would impact on such departments back to their respective governmental units for consideration. Sally Baldus 5-8-78 r.. 141CROf 1L14ED BY JORM MICR+LAS frpAR P.n.'I^c ^(`NOI`ICS MICROFILMED BY JORM MICROLAB CITY OF CIVIC CLNILP /110 L WASHINGION SI. May 8, 1978 Dr. James A. Stehbens, Mayor City of University Heights 305 Sunset Iowa City, Iowa 52240 Dear Mayor Stehbens: CEDAk RAPIDS AND OLS AuiljL�, OWA CITY IOWA CIIY IOWA 52240 (319) 354.180D Your recent check in the amount of $14,231 satisfies all obligations due for contracted services up to and including the last day of service, December 31, 1977. The recently terminated service contract included fire hydrant rental. There are 26 fire hydrants in University Heights. Under the term of the November 8, 1961, contract with the City for water service, University Heights agrees to pay a rental fee of $50 for each fire hydrant. A portion of Section 5 of that contract between Iowa City and University Heights states: "University Heights agrees to pay Iowa City as full compensation for the use of each existing and future fire hydrant now or hereinafter installed by Iowa City so long as the same remains in use, and as full compensation for any water used by University Heights from any such hydrant for fire protection or fire prevention, the sum of $50.00 per year for each such fire hydrant, said payment to be paid in two equal semi-annual installments on the first day of May and the first day of November in each year." When the 1966 contract for other services was negotiated, the hydrant rental was incorporated into that contract as follows: "That the obligation of University Heights for the payment of water hydrant rental fees under the agreement with Iowa City for water services dated November 8, 1961, is hereby merged with and included in the payment made by University Heights for utility services as set forth in this agreement." Now that the 1966 service contract has been terminated, payment for fire hydrant rentals remains in accordance with the terms of the 1961 agreement. A billing in the amount of $650 for the first semi-annual installment is enclosed. The second semi-annual installment will be due on November 1, 1978. 944q Id ICROf ID4ED BY 1 JORM MICR#LA6 (EDNP 7C V14C5 1.14ROrILMED BY JORM MICROLAB DI C Mi Pi I1 Si z Ci 1< Er cc • CEDAR RAPIDS AND DES MUINES, l0vJti riILRUH LMED BY JORM MICROLAB CEDAR RAPIDS AND ULS MUIIIL,, 10" CITY OF IOWA CITY UVIC CHER 41C) E WASHINGTON S1 I(.)WA 010, IOWA '040 (319) 3,54 May 10, 1978 Mr. Garry Bleckwenn, Chairman Airport Commission 205 North Post Road Iowa City, Iowa 52240 Dear Mr. Bleckwenn: Today Mr. E. K. Jones informed me that the Airport Commission will be holding its monthly meetings at the Airport. Enclosed is a copy of a letter dated June 9, 1977, to Mr. Pete Peterson which relates to the City Council's interest in this matter. This is brought to your attention because you may not have previously been aware of the Coun- cil's action. SincerEly yours, Neal G. Berlin City Manager cc: City Council Airport Commission Sys T•"Rr� MICRnnLM By ' JORM MICR+LAB (rOAR PAPTDS PCS VMFS 1 MICRUFILMED BY JORM MICROLAB • CEDAR RAPIDS AND UES i'IUI:lL�, iUv- June 9, 1977 Mr. Pete Peterson, Chairperson Airport Commission 107 Post Road Iowa City, Iowa 52240 Dear Pete: The City Council unanimously desires that the Airport Commission hold its regular monthly meeting at the Civic Center. The Civic Center is more easily accessible to those who might rant to attend your matings and our boards and commissions all meet there with the exception of Parks and Recreation Commission which meets at the Recreation Center. If you desire further information on this or feel that the Commission cannot meet this request, please call me. Very truly yours, Carol W. deProsse Mayor Pro Tem Is cc: Members of the Airport Commission I-IICROFIL14ED BY JORM MICR+LAB CEDAR R,1PMq • DFMOINES F1ICROFIL6IE0 BY JORM MICROLAB CEDAk RAPIDS AND AS ;IGiAL , :Jew City of Iowa City MEMORANDUM DATA May 5, 1978 TO: Glenn Roberts, Councilperson FRW:•Dick Plastino, Director of Public Works RE: Demolition Fill at the Elks Club Glenn, I've checked the specifications on the urban renewal demolition. They require that all rubble be taken to the City Sanitary Landfill. However, the contractor can take them to. a site of his choice if the site is approved by formal action of the City Council. In a discussion with Keith Noel he said he would like to dispose of the material to his own dump site. You may want to talk to Keith Noel and see if he would rather haul it out to the Elks. There may be some problem with getting Council to pass approval on that site but perhaps not. On the City Plaza project it is permissible for Gordon Russell to take the rubble out to the Elks Club. You may want to talk with him and see if he wants to bring it out there. Either Gene Dietz or myself would like to take a look at the site prior to giving approval which is required by the City Solid Waste Ordinance. cc: Gene Dietz S• `� ;11 CRO(RMED RY DORM MICR+LAB ffO�P. Udf:n<, SES 'g019D. 9y6 hliUkUi iLMEU BY JORM MICROLAB LEDAR RAPIUJ AND ULS AUI:iL:,, .ur11, City of IOWA CL / MEMORANDUM DATE' lay 5, 1978 TO: Neal Berlin and City Council FROM: -Dick Plastino, Director of Public Works RE: FY79 Capitol Improvement Program/Street Di i on Work Program A final schedule has been set up for road work this summer. The Street Division's normal work program includes crack sealing on concrete streets and concrete repair on concrete streets, curbs and sidewalks. By using money in the FY79 Capitol Improvements Program, these two programs can be extended and additional work done at a low cost. The two Capitol Improvement Projects are: 1. Asphalt street sealing program, $37,517. 2. Concrete street and curb repair project,.$66,830. We anticipate our in-place costs will be as follows: Concrete crack sealing - llt per linear feet. Concrete repair - $13 per square yard. Previous prices in the past have been 45� per linear foot for crack sealing and $18 per square yard for concrete repair by contract. The major purpose of this memo is to obtain Council approval to utilize the $37,517 street sealing program for an expanded crack sealing program on concrete streets rather than using the money for a chip seal or slurry seal program this summer. We believe that the crack sealing program on concrete streets will be more beneficial at this time than a continued program of chip sealing and/or slurry sealing. cc: Rosemary Vitosh 141CROF ILMLO BY JORM MICR6LA9 CrOAP PAT 1 Df 9y7 ■ 1,1100 10LD BY JORM MiCROLAB CEDAR RAPIDS AND OLS h1uihL:,, City of Iowa City �.. � � ►N it � •T:7�\�1 �1TT► DATE: Afay 10, 1978 TO: Neal Berlin and City Council FROM: Dick Plastino, Director of Public Works RE: Summit Street Bridge 0 Noel Willis has recommended two alternates to the City. One alternate would involve laying railroad timber planking lengthwise on the bridge. This would smooth out the ride. The second option involves using metal forms with an asphalt overlay. This option will probably be more expensive. htr. Willis will be providing cost estimates to the City for this work. At some point the Council must decide how important the problem is on this bridge. The bridge is structurally sound but has a rough riding surface. The cost to remedy this roughness may become quite expensive. At some point Council will have to decide how much money will be spent to obtain a smooth ride over a relatively short bridge. 141CROHL1110 or JORM MICR+LAB MAP P•II•IT, . lrr �`101'JFS zjg 7 -7 141UiUl ILMLU BY JORM MICROLAB CEDAR RAPIDS AND ULS AU hu J V", CITY OF IOWACITY CIVIC CENTER 410 E. WASHINGTON ST. • IOWA CITY IOWA 5 - (319) 3, .180D May 9, 1978 Douglass B. Lee Chairman, Urban & Regional Planning Program Room 346 Jessup Hall University of Iowa Iowa City, IA 52242 Re: Requested Time Extension for North Side Neighborhood Preservation Study Dear Doug: As I indicated to you earlier on the telephone, the time extension request for the above mentioned study was referred to me for comment by Neal Berlin. Specifically, prior to the approval by the City for the time extension, we have certain concerns that we would like to see addressed. Our biggest area of concern relates to the Land Use Regulation and Administration Report. This report contains numerous misleading statements and an appreciable amount of inaccurate information. I am attaching memos on this report from Mike Kucharzak, Angie Ryan, and myself on this report. Some of this information has been conveyed to Jerry Thompson earlier. It is also my understanding that he held discussions with several City staff people prior to the publication of this report, but that the comments made by City staff were not reflected in the Land Use Regulation Report. I believe these memos should be relatively self explanatory; however, if they are not please do not hesitate to contact either Mike, Angie or myself. Secondly, we also have some concern over some of the information in the Streets and Traffic Report. Specific concern here centers around the apparent lack of empirical data'to substantiate some of the conclusions that were drawn. Specifically, comments are made about the reduction in property values which have occurred on the North Side because of the traffic problems in that area. However, there is no data presented which substantiates this opinion. This report also has weaknesses in some other areas which would benefit from additional substantiating data. Specifically, neighborhood residents have talked to me about some of the conclusions as stated in the study and have indicated that they were not in agreement with the statements made. 9So HICRIIf ILMCD BY ' JORM MICR6LA9 i9fCROFILi4ED BY JORM MICROLAB CEDAR RAPIDS AND uLs ;-1UihLS, i0v" -2- Another problem with the Streets & Traffic Report relates to the entire section about property tax payments and street users being exempted from paying property taxes. This does not appear to be true. Please let me know what steps you plan to take to correct the deficiencies noted in this letter and the attached memos. Very ruly yours, Dennis R. Kraft Director Department of Community Development bcl 23 Neal G. Berlin, City Manager Angela Ryan, Assistant City Attorney I•ii6(Or iLMLO BY JORM MICROLAB CLUAR RAPlilS ANU uL:; ;u :iL: , . 16-. of • :� �y : �i rye ..` .°� . t M 6 i y `� :.1 i I DATE: March 2, 1978 TO: Neal Berlin, City Manager FROM: Michael E. Kucharzak, Director, Housing 6 Inspection Services RE: Northside Neighborhood Preservation Study: Land Use Reeulation and I reviewed the draft of this report about a month ago and at that time made my comments known to Jerry Thompson. At the time I reviewed this document for Jerry I didn't put • the pieces together properly that this was' part of the con- sulting study, but rather I thought that this was one of our legal interns doing a piece of personal research. This of course does not affect my error correction however, the seriousness of some of these errors is tempered somewhat by the assumption that if indeed this is one of five studies, then it does in turn represent a $20,000 document and should be written to reflect that cost. The concerns of the Building Official began on page 10, Paragraph 2, The Board of Appeals. The third sentence speaks of "Chapter 9.02 of Iowa City's Municipal Code Adopts the Uniform Building Code, Chapter 103A Code of Iowa as Amended." This is an incorrect statement. The City of Iowa City adopted the Uniform Building Code and amended same to become the Iowa City Building Code. We do not follow the State Building Code. Farther along in that paragraph the author speaks as follows, "the certificate of compliance is permission for the developer or builder to proceed with con- struction." This is exactly the opposite of fact. The Certificate of Compliance states that the building is finished, not beginning construcrtan. I gather that the author was talking in terms of a construction permit. The paragraph goes on to say "without it, any activity to develop or build is engaged in at the risk Of the applicant." Again, assuming that the permit was what the author wished to talk about, it is more than a risk of the applicant but it is a violation of Municipal law guilty by punishment as a misdemeanor. The author goes on "if the Building Official denies the appli tion for permission and the Board of Appeals upholds the decision, any construcrton which has occured may be wasted." Again, the statement is in error and if the application for a building permit has been denied, the construction would be ordered torn down. The last sentence also is incorrect as far as the purpose of the building codes. The sentence states "the end result which the Board and Building Official seek to achieve is the construction of quality housing stock." The intent of the codes of the City of Iowa City are health and safety. The author then goes on to say in the next paragraph "the Board of Appeals hears cases arising from implementation of the Housing Code, Chapter 9.30 Iowa City Municipal Code." Since the time of authorship and certainly within the most recent months unknown to the author this appeal function has been changed and removed from the Board of Appeals, and rather a Housing Appeals Board has been established to deal with Housing Code appeals. I further recommend the word "enforcement" rather than "implementation". MICR011LMC0 By JORM MIC ROL A B t!!(,kW IC'Iiu BY JORM MICROLAB CLDAk RAP IJS AND Uu :I"::a_ To: Neal Berlin From: Dtichael E. Ruch- J Re: Northside Neighborhood Preservation Study 3/2/78 page 'L The closing sentence on that page "Chapter 9.30 of Iowa City's code goes beyond the minimum standards set by Section 413 of the Code of Iowa." This can't be further from the truth and the fact that the City Code does not cover Chapter 413 of the Code of Iowa is quite known to the Council inasmuch as they are in the process of and have been in the process since June of last year in revising the }busing Code to bring it into conformance with Chapter 413. Page 11. First paragraph, the author states "complaints about existing housing conditions generally come from tenants; some violations, however, are discovered through systematic surveys. This is not a fact. The majority of complaints come from neighbors and most, not some, violations come through systematic surveys initiated by the City. The paragraph goes on with the author stating "if the Housing Inspector has reasonable grounds to believe that a violation exists, the owner is notified of the violation by means of a corrective letter calling for voluntary compliance." This is not so, there is no corrective letter going out on voluntary compliance. All violations observed are followed by an order to correct condition of premises. This is to bring our procedures in accord with State tort liability mandating author states on in violations uncovered through a municipal inspectionprocedure. and reverse the hor states the following sentence, "the board may affirm, modify, correctly recite the duties and ions called for in the compliance letter." Ag affirm responsibilities of the board we- would suggest the following, "The Board may , modify or reverse the actions of the Homing Inspector." The text goes on and the author states "certain circumstances of non-compliance may so endanger the public health or safety that faster compliance is appropriate." We don't understand what is referenced by "faster compliance", and if the author tis hreatstohealthut omandgsafety,ders which would then this shoulddeal be more clearly stated.es and The final sentence needs some modification. "Failure to comply with this order can result in a fine and imprisorunent as well as revocation or suspension of the Certificate of occupancy in the case of rental units." The error lies in the fact that we don't suspend or revoke the Certificate of occupancy. I suggest that the author was talking about a rental permit or rooming house license. Still reading in this same section, page 13, typo error last sentence of the first paragraph externalities. Page 18 - two typo errors, in the first paragraph - the word decisions and in the last five lines - the word negative. Page 23 - Section 4 - Bnforcement of the existing regulations: The staff strongly recommends the deletion of the last part of the sentence which reads "...or being benignly neglected by City officials responsible for code enforcement." The staff is most concerned that this reference be deleted from this text inasnnch as considerable federal dollars have been invested in the Northside I. of years and over three quarters of our code Neighborhood over the last couple is particular neighborhood. I think it's enforcement dollar is being spent in th not only a concern but it is also a insult to ignore the fact that these federal '41CROFILI-0Cm BY JORM MICR(�LAB 1•LIi,ilut IL;,4d BY JORM MICROLAB LLDAk RAPlu�3 AND uL� '10,:,L_, page 3 to pay for the northside led along with the contributions nt along with the dollars necessary w that a high dollars have been spe which when coup grill show as wholly federal dollars of lows citinvested in the preservation study the general tund'of the City being made by blit dollars per structure is being contribution of Pu hborhood• is not and maintenance of the northside neig the next paragraph ch of the content of the libelous; The next sentence along with and borders on questionable source use which generates factual, is one of 9u against a lard rovision g attempt to settle the controversy Shen pressed to enforce the code P• to the attention a complaint, the code enforcement divisionlnot brought which are wed against because of the shortage without formal action. Illegal whicses h oLhe°unP°Pularity of unilateral the illegal official are rarely no complarnts. Unless th enforcement it is unlikely of staff available to make detections ent against uses which result in or welfare, by local g°veTnm to the public health, contrary use is a City enforce the code• all of 28 dealing with that the City a 26, all of 2�. •0he author has ears at the bottom of page sable merit . t in his The text as it app eace and 9u an ordinance the example spoken to as "homeownefrom a bar offending the City has regarding noise the fact thatto choose another chosen an examplehave researched be well advised residence. The author n from bars, and he would noise emission regarding scenario. ation and administration example for his use re esearc , niversity This comp the Institute of land InspectionServices eneral comments !910 completes the g the Department of Housing 4ro erly Stud report as should be by this report so as to properly The staff VO* It should be noted that and the University of Iowa• wishes to correct the factual content °f the suggested solutions and merely joint au orship of the City ontent, process reflected reflect the j with the philosophical c solving P t to deal has serious problems to the problem identification and of the approach as a consultant to the Ciempty, the articular study• It was not feel that as of the staff to att in this P roblems of authorship with these P for the content rests w1 the ahOT document but rather focuses responsibility publication of thisin for goes beyond the Pu when the City decides to nt administration of the Department °itso earth The staff's concern g icts that may °CNr est, on the potential conflicts under the adm incorporate the docum The staff additional fedeTaland may be expected to federal dolfor additional and Urban Developmentbasis for todeinhacelOUT ability dollars nothing ces to obtain additional and its conclusion will contribute as a Truce our than rOduct of a st, {cels this repoin effecio ignore the final p and Urban Development. federal dollars and is may going t of Housing if we are programm the Departmen this we would be received considerable funds fro' regarding our feelings about If you need additional information reg more than happy to Provide same to you. ^Id ICR01 WILD BY JORM MICRmLAO `1A1 p1r 7 . •10"ICS MiLkUiIL;Q U BY JURM MICROLAB LLUAR kAPIJS ANU OL J City of Iowa .;Ity ►�_Le r.. ►41� rely' .�� 7Z'11111 Iy.,. �j ':*g - DATE: Hay 5, 1978 TO: Douglass B. Lee FROM: Angela Ryan, Assistant City Attorney, and Dennis R, Kraft, Director, Department of Community Development RE: Northside Neighborhood Presentation Study This report is based upon the premise that the Northside is zoned improperly and will continue to be zoned improperly. It attempts to create new mechanisms for prohibiting or restricting the construc- tion of new apartments while retaining them as a permissible use. It would seem appropriate to begin with a discussion of zoning in accordance with the comprehensive plan. The author could set out the competing interests in the zoning area; to preserve the charac- ter of a primarily single-family neighborhood or to provide high density housing in close proximity to the University and downtown. If the reasonableness of the former interest is clearly demonstrated, it would seem that the remedy is to rezone the area to a lower den- sity. The author implies that a developer need only apply for the rezoning of an area from a lower to higher density, and it will be granted. If this rezoning is not in accordance with the comprehensive plan, the residents may challenge the validity of the rezoning as spot zoning. In addition, the residents within 200 feet of the property to be rezoned may file a petition in protest, and the Council must pass the rezoning by an extraordinary majority. The reasons stated by the author for granting a rezoning don't reflect Iowa law. There are no "temporary zones until a definite use by the property owner is contemplated." The use is determined by the comprehensive plan as implemented by the zoning ordinance. The author suggests that initiative and referendum be used to rezone an area. While the Charter provides this procedure for tracts in excess of two acres, there is some question whether that procedure would be held in conflict with state law. In Business Ventures v. Iowa City, 234 NW 2d 376, the court held that zon— i g a de egated power, and, therefore, it must be strictly construed. §364.6, 1977 Iowa Code states: "a city shall substantially comply with a pro- cedure established by a state law for exercising a city power . . ." Section 414.6 states: "In order to avail itself of the powers con- ferred by this chapter . " It then sets out the duties of the Planning and Zoning Commission and the City Council. 9414.3 states: "Such regulations shall be made in accordance with a comprehensive plan . . ." It would be difficult to show that a rezoning by in- itiative and referendum is in accordance with the comprehensive plan. A recent California case upheld zoning by initiative and referendum; however, this power was expressly given to cities in their Constitu- tion. This is not the case in Iowa. MICROFILMEO BY 1 JORM MICR+LAB VI'P [-IhAofILMLU BY JORM MICROLAB CLUAR RAPIJb ANU )L� -2- The author states that if a building complies with the zoning code, it is constructed without review by the staff. In addition to the review of the plans prior to the issuance of a building permit, inspectors visit the premises at different stages of construction. Violations of the zoning code as well as the Building, Plumbing and Electrical Codes would come to their attention. He states that comments of neighbors are not solicited and they are not notified of the builder's intent to develop. If the proposed structure is in compliance with all City regulations, the builder has an absolute right to a building permit and he can file a writ of mandamus to compel its issuance. Rehman°v. City of Des Moines, 200 Iowa 286. — The author states that a nonconforming use is not subject to regulations because of its existence prior to the adoption of the zoning ordinance. While the use may continue for the life of the building, it may not expand or rebuild; therefore, it will be eventually phased out. He states that variances create "uncontrolled negative effects." A var- iance may not be granted for a use; it merely allows the property to vary from a particular characteristic, e.g. side yard requirement, upon a finding by the Board of Adjustment that the variance will not be contrary to the public interest, where owing to special conditions a literal enforcement of the ordinance will result in unnecessary hard- ship, and the spirit of the ordinance will be preserved and substantial justice done. Page 14 states: "The interest in property which is held by a tenant may be sufficient to qualify that person as a valid voice in protest." If he is using the term "protest" to mean that which triggers the requirement for an extraordinary majority, he is in conflict with §414.5 which limits standing to property owners. He states: "The decision-making process should be designed to make the winner's success contingent upon adopting measures which account for the costs to the losers." Such a process would be invalidated as discriminatory and contract zoning. he author speaks at length of "political clout." 'He then states: "The appointed status of the members of the Planning and Zoning Commission and the Board of Adjustment affords an objective consideration of the merits of the NSNO's concerns without being to- tally insensitive to the political pressure that might be exerted." The role and authority of the members of these bodies are defined by Chapter 414, Iowa Code. If he is recommending that members of these bodies be subjected to political pressure in their decision-making, I find that objectionable. Should either body act beyond the scope of its authority, both the City and injured parties have a legal remedy. On page 19, he states: "Since the difference between the granting of a variance and the rezoning of a small area of land is more in name than effect, . An alternative is to refer all such minor rezoning and adjusting that is being done . . . to the Board of Adjustment. 141CROI ILM[m By JORM MICR( LAS V1iutUi iLMcU BY JORM MICROLAB CLDAic kAPIUS AND oLJ 'IU;:1L-, • "' -3- These so-called legislative determinations occur in an ad hoc or CF - Piecemeal fashion in spite of the facade of pre -stated stanards and certainty." Again, a variance may not be given for a different use; therefore, it differs substantially from a rezoning. Chapter 414 sets forth the pro- cedure for rezoning and it cannot be delegated to the Board of Adjust- ment. If the decision to rezone is not made in accordance with the comprehensive plan and is indeed ad hoc, it may be challenged as invalid. He also states that it would be easier to overturn the decision of the Board of Adjustment in District Court than that of the City Council. The decision of the Board is reviewed on the record, while a challenge to the validity of a zoning ordinance is de novo. The author advocates the Xditional issuance of building permits and a process of negotiation with the developer prior to its issuance. He suggests that comments from the neighbors might lead the City to im- pose conditions with regard to alternative site development or timing of construction stages. Such a process would be held invalid as arbi- trary and discriminatory. The City can impose reasonable police power regulations with regard to noise, parking or storm water detention, but these regulations must be applied equally to all those similarly situated. The author advocates an impact assessment ordinance. He stated that under nuisance law, the courts require that substantial harm be proven as a matter of law and thereby restrict the number of "impacted people" who may obtain relief. He proposes that the City create an adminis- trative procedure with the awarding of damages for people who are in- jured by their neighbor's activity, which does not constitute a nuisance. The City would be creating a new tort or private civil action. This is clearly beyond the authority of cities under Home Rule. §364.1 states: "The grant of home rule powers does not include the power to enact private or civil law, except as incident to an exercise of an independent city power." He gives the example of a bar whose music disturbs the residents. While the City does not have the authority to require the bar to pay money damages to the neighbors, it can regulate noise under the police power. Therefore, a better remedy is simply to enact a reasonable noise or- dinance and apply it fairly and equally throughout the City. I do not understand how residential performance standards differ from reasonable police power regulations. Obviously, we can require sani- tary disposal of garbage and off-street parking. I can't think of an example of 'odors from unusual garbage which do not constitute viola- tions of housing or health ordinances or aesthetic dissonance result- ing from disinvestment." Under Incentives for Develo ent, he states that the city should be open to reasonable propose s which deviate from the specifications of the zoning ordinance, for example, public improvements might be waived AIC.M ILMID BY JORM MICR(�LAB MlukOFILMLD BY JORM MICROLAB CEUAR RAPm ANO UL; I•iu;fiL., ivvL -4- and more density allowed in exchange for the provision of special amen- ities which would benefit the neighborhood. This would seem to be ar- bitrary and discriminatory and lack the uniformity required by Chapter 414. The author suggests that certain uses be allowed in residential areas if the neighbors consent. The City can provide for neighborhood con- venience centers by zoning and it has the authority to permit a number of uses in residential areas by special exception. However, consent zoning has specifically been held invalid by the Iowa Supreme Court and the United States Supreme Court as arbitrary, discriminatory and not in accordance with the comprehensive plan. Again, the authority to make land use decisions has been delegated to the City Council under Chapter 414. I find no basis for the statement: Unless the illegal use is clearly contrary to the public health. safety and welfare, it is unlikely that the City will enforce the code." The author should point out that any person may enjoin an illegal use as well as bring it to the attention of the City. If staff is not following the directions of the Council or the City Manager, this could be remedied administratively. The report is generally negative with regard to the competence of City staff. While I may be biased, I have not observed a lack of co- ordination or a "benign neglect" of code enforcement. In a country which requires search warrants and a presumption of innocence, compli- ance with City regulations shall never be total. However, I believe staff generally attempts to enforce City codes in a conscientious and even-handed manner. MICROFILMED BY 1 JCRM MICR+LAE3 rMAR Perp' 'q °,'d01'1E9 i MIUROFILMED BY JORM MICROLAB • CEDAR RAPIDS AND DLS MUINLL,, 1Uelr1 rr ITY ofC CIVIC=, CL NI LR 41C `_ v,VASHINGIGN 1 PIs. Terry Kelly, Coordinator fiape Crises Center Women's Resource Action Center 130 N. MadisonaSt. b2240 Iowa City, OWA CITY IIy;1�, (.,IIy. r.)v/V,. 52240 (319) 354.180 May 8, 1978 Dear Ms. Kelly) who assis While I do nottknowo the n2, delasttweek athe sthe rH pe House, the victim of the rap had never seen officers that worked with her related to .handling of a rape a more professional, concerned, andsympathetic victim. We are in your debt for the many services your organization has people of Iowa CIty. Be assured and the ppoedothe police Departmenteration uupportinall matters of mutual interest of our Again, thank you. C.C. ,Vt. Fort Meal Berlin City Council. IIICROFILMED BY 1 JORM MICR+LAB ffnAP Pi1P!�tl 7f5 MD!RFS Sincerely, W��- Harvey D. Miller police Chief 957 h1i6RUF1LK.D BY JORM MICROLAB 5/10/78 To: Iowa City City Council From: Ira Bolnick CEDAR RAPIDS ANU 00 '10i:iL„ W611 8 d F MAY 91979 IU ABBIE STOL.FUS CITY CLW In the City Council's previous discussion of mandatory park dedication, several Council members expressed doubts about the mechanism. One point regarded the need to protect young families from the additional burden of higher housing costs which might re- sult from mandatory dedication. As a young, prospective buyer of a new home, I wondered if the estimated $350 would be con- sidered an unacceptable burden by my peers. i Another concern was about the fairness of assessing new I home buyers for neighborhood parks (assuming that developers' i costs would be passed entirely along to home buyers). Mary Neuhhuser proposed, as an alternative, a bond issue to finance the purchase of these parks. This, of course, would spread the cost among all taxpayers. The chief drawback of this proposal, it seemed to me, is that it would require a 60% ma- jority approval from the voters. I was concerned about the Council's reaching a decision on parka planning without gauging public support for various me- chanisms. In searching through the People's Guide and Survey, I found strong support for preservation of open spaces: 85% of those surveyed supported "conserving natural areae", and 73% were willing to pay $one to achieve this goal. However, no distinction was made regarding financing mechanisms. Consequently, I designed a 6 -item questionnaire which would measure public opinion on mandatory dedication and alter - 9s'2 MICROFILM 6Y JORM MICR+LAB (DAB Ir.1P@�, �fS MDI'IFS F1ILR0FILi4ED BY JORM MICROLAB CEDAR RAPIDS AND ULS iUillU, :Uok native mechanisms. The questionnaire (see below) was conducted on April 19-20 with 25 citizens. The respondents were selected by phoning &very 50th name in the telephone book, starting at a random point, THE QUESTIONNAIRE Hello, my name is SM 8 otNscW— and I am doing a survey on an issue which is now before the city council. Do you have a couple of minutes to answer some questions? The City Council is considering an ordinance which would require developers of new subdivisions to donate to the public enough land to provide a neighborhood pakk in each new area of the city. If the developers' cost were wholly passed along to homebuyers, it is estimated that up to $350 might be added to the cost of each new home in these subdivisions. i 1. WOULD YOU BE WILLING TO PAY $350 MORE FOR A HOME IN A IJEW PART OF TOWN IF THIS WOULD ENSURE A NEIGHBORHOOD PARK SERVING YOUR NEW AREA? I 1 2. WOULD YOU PREFER TO SEE EVERY TAXPAYER ASSESSED EQUALLY FOR THE COST OF THESE NEW NEIGHBORHOOD PARKS? (i.e., whether they will live in that neighborhood or not) 3. WOULD YOU BE WILLING TO PAY ADDITIONAL TAXES TO FUND PARKS FOR NEW NEIGHBORHOODS? 4. ARE YOU CONSIDERING, OR MIGHT YOU CONSIDER IN THE NEXT TEN YEARS, PURCHASING A HOP1E IN A NEW PART OF TOWN? 5. WOULD YOU VOTE IN FAVOR OF THE PROPOSED BOND ISSUE TO FINANCE A NEW PUBLIC LIBRARY? 6. WOULD YOU (ALSO, if answer to $5 is yes) VOTE IN FAVOR OF A BOND ISSUE TO FINANCE THE PURCHASE OF PARKS FOR HOMEOWNERS IPI NEW SUBDIVISIONS? ";' Y MICRGFILIIED BY JORM MICR+LA6 MAP RAPTnS ^L`. 6101'1r5 1411,ROI ILIIED BY JORM 14ICROLAB CEDAR RAPIDS AND ULS 14u'LNL�, ;Uej: Of the 25 persons contacted, one gentleman successfully avoided answering every question. (He commented afterward, "As you might have guessed, I am a University professor.") Of the remaining 24, there was a good mix of young and old, male and female, student and nonstudent, working and nonworking respondents. The results of the survey were as follows: —._. _— - ----- j YES NO t j 1. PAY MORE 17 6 --One respondent: "Developers should donate the land without charging the coat to homeowners. 2. TAX EVERYONE 9 15 i 13 11 3. YOUR TAXES 4. PROSPECTIVE BUYER 9 15 I --Of the 9 prospective buyers 7 responded I'yes" to question #i, 2 "no1i. f 5. LIBRARY OND 18 4 1 --2 undecided. 6. PARKS BOND — —_ 10 _ 14- - Several results should be noted. Flret, only one respondent questioned the goal of more neighborhood parks. (Her comment: "Do we need all of these parks? We already have too many.") This is consistent with the results of the Peoples Guide and Survey. Second, respondents preferred a direct charge to home- buyers (17 (lyes") over taxation (9 (lyes"). Among the nine respondents who were prospective homebuyers, a majority (7-2) expressed willingness to gay an additional 4350. Only 3 pre- ferred general taxation. It would appear, therefore, that 14ICROFILMED BY JORM MICR+LAB UPAP PAPM'S ^CS 140I1ES r•1iLRO1iLMLD BY JORM MICROLAB CEDAR RAPIDS AND OLS biuillLj, iu-, these citizens do not wish to be "protected" from slightly higher costs i^ this would jeopardize neighborhood parks and open ppace. Third, although 13 respondents were willing to pay addi- tional taxes, only 9 (as mentioned) favored this as a desir- able mechanism. The difference in these responses appld be explained as a perception of fairness or equity in having all taxpayers foot the bill for new neighborhood parks. Again, mandatory dedication aypemrm to be favored from this perspec- S i tive. Fourth, support for a neighborhood parks bond issue is be- f low the 60% that would be required for passage. The strong public support for the library bond issue provides a reference point for assessing the strength of a parka bond issue. It i appears that this proposal would be a risky alternative to mandatory dedication if the Council wishes to achieve the goal t. of sufficient neighborhood parks. Now, the size of the sample (and its methodology) precludes any "scientific" conclusions. I suggest, however, that this survey at least represents a random selection of public views on parks funding. It differs, therefore, from the comments you might receive from citizens who phone you with an ax to grind. _+ is IimbnomodkifteKeLy as large or larger a sample than those who have contacted any of you on "is issue. I hope that this effort serves to inform your decision about parks planning and funding. If you are inbrested, feel free to use the questionnaire in your own random sampling of public opinion. Sincerely, MICROFILMED BY JORM MICR#LAB MIA[' I,np19: • ',.r • !40IMES N;.,KU: ;L:"Lo BY JO101 1.11UOLAu . TO: FROM: RE: DATE: 101\S1 CCfY 13U[BI-IC LIBRARY Iowa Cky, lo,z 52240 (319)35-01264 LLOAk riAYI03 Aijb ✓L.. 'I .. ..i... , . — Library Board, Staff and Other Interested Parties Lolly Eggers Demonstration of CLSI Automated Library System May 10, 1978 Wlp Eggers, Director There will be a demonstration on Thursday, May 18, by CLSI (CL Systems, Inc.) of their LIBS 100 circulation control system and on-line catalog. Equipment will beset up so that all aspects of both systems can be demonstrated. A brief introduction to the systems will be given by a CLSI representative at 2:00 and 7:30 p.m. with an opportunity for questions and using the equipment following the formal remarks. The 2:00 session is planned for staff and other librarians and the 7:30 session for Library Board members, City Council, etc., but anyone should feel free to attend either session. I hope all Library Board and staff members can get,to one of the rassions. I ?111:181111_141. 0 (IY DORM MICROLAB 9,73 DORM MICROI. AR f1t1Lk0FILK0 4Y JORM MICROLAti CEDAk RAPWu Arlo uL`, ;IUiIIL., DESCRIPTIVE NARRATIVE IOWA CITY PUBLIC LIBRARY IOWA CITY, IOWA PROJECT NUMBER 7744 SITE The proposed Iowa City Public Library is to be situated at the intersection of Linn Street and the City Plaza. Its location gives access both to pedestrians on its mall frontage and to vehicular traffic on its Linn Street face. The south face of the building looks onto City Plaza, the east face onto Linn Street, and its north face to a service alley. The western face will directly abut the existing J. C. Penney Company building. The City of Iowa City, in recognition of the need for a large first floor area on the building, has i granted permission to utilize a portion of right-of-way previously called College Street. In an effort to provide a fitting terminus and a focal point at the end of the City Plaza, the architects have designed a structure which O gradually steps out into the plaza itself.' A substantial effort has been made to coordinate elements of the plaza and the new hotel situated along } the south side of City Plaza with the library building by using complementary materials, similar floor -to -floor heights, and a series of coordinated details. ACCESS Pedestrians will find easy access to the new public library off City Plaza and for those library users who will be parking in the general vicinity, the new City parking lot at Burlington between Dubuque and Linn Streets, and the existing City parking lot across from the recreation center will I� provide ample parking. For persons returning library materials who will not stay at the library for more than ten minutes, short-term parking will be provided along the east face of the building at Linn Street. The building's major entrances off Linn Street and City Plaza converge into a central lobby which can be open to the public after library hours as a waiting place for buses and a general sheltered area downtown. The new library will be serviced from the alley which runs east and west along the mid - block of Linn Street between the City Plaza and Washington Street. All deliveries of library materials, new books, mall, trash removal, etc. will take place in this general area. It should be noted that there will be a drop-off zone for buses near the entry area along Linn Street. 111CRor ILweo By JORM MICROLAB rrl)AP DAPI-' 'gS'401 r MICROFILMEO BY JORM MICROLAB Page 2 CEDAR RAPIDS AND UO Wo, These first floor public areas are interconnected by a free flowing circulation area. At the center of the circulation area is the informa- tion desk where all questions on how to use the library, its materials and collections can be answered. As one enters the library along the circulation route, the impression one receives will be that of an open area in which seating/reading areas are interspersed with v shelving of various kinds. There is a clear view of all the major areas listed above so that it will be very easy for a person to orient him or herself, even as a first-time user. Directly opposite the information desk is the major public stairway to v the second level. Clear directional graphics will indicate which ser- vices of the library are available on the second level as well as those which are available at the entry level of the building. All library users must pass by the major control point directly opposite the circulation desk before leaving the building. Two control gates equipped with detection v, equipment will alert library personnel whenever persons carrying materials not properly checked out are attempting to leave the building. Each of the areas listed above has its own Internal order in which multiple activities can take place simultaneously. For example, in the Browsing Collection, one will not only be able to sit down and read u 141CROMMED BY JORM MICR¢LAB MIMI . rfz MOPIFS GENERAL DESCRIPTION Entry Level - All of the prime public areas and user service functions which presently exist on several levels of the existing library have been allocated to the entry level of the proposed library. These functions include the following: 1. Lobby and display area 2. Public restrooms, 3. Children's services 4. Reading lounge 5. Magazines/newspapers s r 6. Information services 7. Fiction collection 1 8. Browsing library 9. Garage/loading dock I 10. Public lounge 11. Shipping/receiving 12. Audio -Visual Services 13. Staff work areas 14. Checkout desk 15. Public meeting/conference rooms These first floor public areas are interconnected by a free flowing circulation area. At the center of the circulation area is the informa- tion desk where all questions on how to use the library, its materials and collections can be answered. As one enters the library along the circulation route, the impression one receives will be that of an open area in which seating/reading areas are interspersed with v shelving of various kinds. There is a clear view of all the major areas listed above so that it will be very easy for a person to orient him or herself, even as a first-time user. Directly opposite the information desk is the major public stairway to v the second level. Clear directional graphics will indicate which ser- vices of the library are available on the second level as well as those which are available at the entry level of the building. All library users must pass by the major control point directly opposite the circulation desk before leaving the building. Two control gates equipped with detection v, equipment will alert library personnel whenever persons carrying materials not properly checked out are attempting to leave the building. Each of the areas listed above has its own Internal order in which multiple activities can take place simultaneously. For example, in the Browsing Collection, one will not only be able to sit down and read u 141CROMMED BY JORM MICR¢LAB MIMI . rfz MOPIFS MlLtwr'ILHLD BY JORM MICROLAB Page 3 CLUAR RAPIUS AND ULS IiU;aLo, •�� newly-acquired books or paperbacks but will also be able to browse through the record collection, the tape collection, or look through the library's substantial collection of eight millimeter films. In the Information Services area, a library user can request information in almost any conceivable area as well as utilize the seating areas near the reference collection for study. The growing microfilm collection, pamphlet files, and a series of study rooms for individual or group use are also available in this general area. In the Children's Services area, the library will provide many services for children ranging from toddlers through elementary -age children. Some of these services include a service desk, books,, records, games, toys, rcagazines, the story hour area, and even a toddlers play area. Sub- stantial room has been reserved simply for reading, listening, and browsing. In the audio-visual area, a control desk will be situated at the center of activity which will include a large media lab containing darkroom facilities, splicing tables, processing areas, reproduction equipment, previewing and editing areas, etc. An area for previewing library films and film strips as well as video tape cassettes will be provided immediately adjacent to the AN desk. In addition, there will be a staff workroom interconnecting with the circulation desk and work areas and a video studio which can be used for the production of locally -originated video tapes or television programming. For each of the areas listed above, sufficient staff work areas have been provided. Upper Level - Most of the staff areas and the entire non-fiction collection will be housed on the second floor of the building which takes an "L" shaped configuration paralleling the City Plaza on the south and Linn Street on the east. All of the staff facilities are con- solidated in one location along the eastern face of the second floor while the non-fiction collection and a series of study/reading areas will be situated along the south face of the second floor overlooking City Plaza. At this time, a single elevator and two public stairways will serve as vertical circulation to the second floor. It should be noted that controlled -access fire stairs have been designed to accommodate any change in second floor building configuration including long-range building expansion. CHARACTER Two major skylight areas which will be visible from the second floor will -' shed light on reading areas of the first floor. It is envisioned that with the use of skylights and various sized windows oriented in several different directions to the outside readers in the library will be able to find suit- able places which will fit their varied moods and personalities. Both the first and second floors will be carpeted and a variety of seating areas will V Y•' i',--141CRO1 ILMED BY DORM MICROO LAB rfOA9 u.v; nc w<. g0��ir •: 1410( FiLMLO BY JORM MICROLAB CEDAR RAPIDS AND uLS ;��'•+ ^" Page 4 be provided including a main reading area, lounge areas, tables and chairs, individual study carrels, group study rooms, and a "public" lounge where library users will be able to smoke and consume food and drink items from vending machines. Various views of the library will be available as one enters the building in- cluding a view into the children's area and also into the main part of the library with views of the browsing collection, circulation, book return area and the information services area. The large public meeting room, which can be opened to the public upon request after library hours, will provide seating accommodations for up to 180 people and will include storage areas and a small kitchenette. It is envisioned that this room will be used for community meetings of all kinds and for the showing of sound movies. In addition to the large meeting room, two smaller meeting rooms will be available for public use adjacent to the main library lobby. �y On the exterior, the new hotel with its vertical massing and straight facade will serve as a foil for the undulating south facade of the library build- ing. The library's mass is broken down into a series of incremental projections, each of which holds within it a special function. It will be possible to see into the library from the plaza so that one will have an understanding of some of the library's activities even from the outside. `a On the east facade, the massing of the library is designed to create an ' inviting setback at the entry area. Although there has not yet been a definite selection of materials, it is envisioned that the new library's facade will be constructed of masonry and solar absorbing glass. These materials will be both complementary and compatible with the other new v and existing buildings in the area and along the plaza. It should be noted that considerable attention has been given to the planting of trees and low shrubbery In planters which are at once part of the plaza and the new library building. Thus, the new library will grow out of the plaza in an organic way. M For a number of reasons, including its inability to expand while meeting present-day building codes, safety standards, and necessary accommodations for the handicapped, and the functional needs of a modern library, the present facility has outgrown its usefulness. In order that these same problems do not reoccur, the new library has been planned with considerable flexibility in mind. In the future, an additional elevator can be installed If increases in area and use demand it. The first floor is structured to take second floor library areas in the future if the demand warrants physical expansion. Those areas whose demand for future expansion space is likely, namely, reading and shelving areas, can be accommodated easily by potential expansion space in excess of 9,000 square feet at the upper level. In addition, many 14ICROFILMED RY JORM MICR6LAB rrIP • "I' '-00!'If. f 141CRortu4E0 By -.. JORM MICR+LAB CNIAP RAPIM • PCS Nomc1 MIUMILMED BY JORM 141CROLAB CEDAR RAPIDS AND UES 1•1011,Lj, iuv;;. LOCATIONAL MAP I PROPOSED fi ". • ^.-- •- ..-- --- 2 IOWA CITY 3 PROPOSE[ 4 PROPOSES 5 J.C. PENNI 5 EXISTING 1 7 PROPOSED PROPO: I.11CR0f ILilE0 BY JORM MICROLAB n r, ENTRY LEVEL 1 LOBBY/DISPLAY 2 PUBLIC RESTROOMS 3 CHILDREN'S SERVICES CHILDREN'S SERVICES DESK BOOKS, RECORDINGS, GAMES, TOYS, MAGAZINES STORYHOUR AREA 4 READING LOUNGE 5 MAGAZINES/NEWSPAPERS 6 INFORMATION SERVICES INFORMATION DESK BOOKS FOR IN -LIBRARY REFERENCE USE NEWSPAPERS IN MICROFILM PAMPHLET FILES STUDY ROOMS AND CARRELS 7 FICTION COLLECTION R BROWSING LIBRARY NEW BOOKS PAPERBACKS RECORDSITAPES SIAM FILMS 9 GARAGE/LOADING DOCK 10 PUBLIC LOUNGE 11 SHIPPING/RECEIVING 12 AUDIO-VISUAL SERVICES 13 STAFF WORK AREA (PUBLIC SERVICES) 14 15 18 17 18 OVERDUE NOTICES/RESERVE5 CHECK-OUT DESK PUBLIC MEETING/CONFERENCE ROOMS EXIT STAIRS ELEVATOR SHORT-TERM PARKING CEDAR RAPIDS AND UES ;-IUINL" !Ljw" uu�uu.,�uu r fl P2 t !1 PROPOSED IOWA CITY PUBLIC LIBRARY 141CRoriLMED BY JORM MICROLAB Q"Df1P HAND' - qfS '4010r5 hiN HANSEN LIND MEYER 1h11CROFILMED BY JORM MICROLAB UPPER LEVEL _ 1 NON-FICTION COLLECTION / READING 2 READING/STUDY AREA 3 STAFF LOCKERS/RESTROOMS/LOUNGE 4 STAFF WORK AREA (TECHNICAL PROCESSES) -ORDERING -CATALOGING -MATERIALS PROCESSING -DATA PROCESSING -PRINTING/GRAPHICS S STAFF WORK AREA (PUBLIC SERVICES) MATERIALS SELECTION -PROGRAM/DISPLAY PLANNING -EXTENSION SERVICES -INFORMATION UPDATING AND INDEXING 8 ADMINISTRATIVE OFFICES 7 MEETING ROOM 8 ELEVATOR 9 STAIRS 10 BUILDING STORAGE 11 BOOK STORAGE 12 FUTURE EXPANSION CEDAR RAPIDS AND ULS F1UiSiL'j, !U(Jii 3 10I 4 L I Ll — L-5 L _npII''IIIIII nnnn Ippl�ll��lnnl QIQ'' SL ��11�001i11 110�I100�U �UL.� 2 PROPOSED IOWA CITY PUBLIC LIBRARY Y•- -sem=-"'-'-- - MICROFILMED BY JORM MICR+LA6 rmAP JtAP@5 • nrS P!OINES him HANSEN LIND MEYER --%0, !LXL, 8Y JUH^1 MILROLAD t,t J{1 it K,ir �u- MilJ LIL. .� MEMORANDUM IOWA CITY PUBLIC LIBRARY TO: City Council FROM: David Kirkman, President, Library Board of Trustees RE: Library Board Referendum plans DAT EI May 11, 1978 As you know, the Library Board is scheduled to appear at your informal meeting of May 15 to review preliminary plans for the new library, and to formally request that you approve an election date on November 7, 1978, and a bond issue for 3.5 million dollars. Sice he wenhave uworked diligentlyr last reort to twith othe iJanuary, architects and staff to develop plans for a new facility that roramhe eandratents of the sameutimeitten does not buildinging pp gg surpass reasonable cost limitations. We have reduced the size of the program somewhat and have revised the plans several times in order, to meet budget limitations. We now feel we have a preliminary plan that we can heartily recommend to the Council and to the community. Attached are some cost breakdowns, building specifications, and a narrative description of the major elements of the plan as prepared by Hansen Lind Meyer, Inc. We look forward to discussing it with you on Monday. 7s7 ,I Wfl 10 DORM MICROLA13 .., n .. , ui JURN 1.111,kULAb IOWA CITY PUBLIC LIBRARY ESTIMATE OF PROBABLE CONSTRUCTION COST COMPLETION OF PLANNING PHASE May 1 st, 1978 JULY '79 DOLLARS Building Construction 46,850 sq.ft. x $53.00 Special Foundations Site Construction Projected Equipment, Furniture E Automation Costs Fees (Architectural, Engineering, Testing) Total Project Cost him Hansen Lind Mayer, P.C. Architecture Engineering Planning Interior Design Environmental Graphics Landscape Architecture Energy Management $ 2,480,000 100,000 150,000 570,000 200,000 $ 3,500,000 Notes: 1. Project square feet includes 29,530 on first floor, 17,320 on second floor. 2. No basement area is included. JDB: Ij 7744 IdII uni IU'I l Iii. JORM MICROLAB Drawer 310 Plaza Centre One Iowa City, Iowa 52240 Telephone 13191 354-0700 ,1017M h71CROL. AB i I4ICROPILMED BY JORM MICR+LAO MAR RVifd • DCS M014CS h11t,RDFILi1ED BY JORM MICROLAB CEDAR RAPIDS AND DLS ''rIuiliLo, iJi­ I • IOWA CITY PUBLIC LIBRARY r Iowa City, Iowa OUTLINE SPECIFICATIONS Bidding Requirements Negotiated Bidding Instructions Form of Proposal (Lump Sum/Maximum Figure Contract) Phases of the Work: COMPLETE CONSTRUCTION WORK (Single Contract) Phase I: Substructure (Excavation, footings (caissons) , foundation walls and concrete frame to under- side of first, elevated floor slab; extension �• of underground utilities.) Phase I1: Superstructure (Complete concrete building framing, stair towers/elevator shaft and roof areas; extend utilities, place large mechanical equipment in structure that is required prior to enclosing of building exterior.) Phase Ili: Building Enclosure (Exterior envelope, ex- terior doors and windows, thermal and moisture protection; plumbing, piping and ductwork rough -ins.) Phase IV: Main Interior Partitions and Finishes. Phase V: Completion of Mechanical, Electrical and Specialties Work. Contract Forms Agreement Performance Bond and Labor and Material Bond Conditions of the Contract General Conditions Supplementary General Conditions Time of Completion i._ i L Iowa City Public Library AIA A111, January 1974 ed. AIA A-311, February 1970 ed. AIA A-201, A-201, April 1970 ed. Y•--t Id1CROF ILMED BY 1 JORM MICR+LAS frDAR 'IES 1401.1[.5 Page -1- MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND ULS HWNL�, lulu+ DIVISION 1 - GENERAL REQUIREMENTS 01100 Contract Categories 01200 f 01300 r I 01450 �r r I_ , i I i.. C J b. Local Fire Prevention Bureau L I_ I l 4. Plumbing a. National Standard Plumbing Code MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND ULS HWNL�, lulu+ DIVISION 1 - GENERAL REQUIREMENTS 01100 Contract Categories 01200 Project Operation 01300 Submittals 01450 Applicable Code Requirements 1. General Building: - a. Uniform Building Code - 1973 Edition b. Occupancy Classification: A-3 2. Fire and Safety a. Uniform Building Code - 1976 Edition b. Local Fire Prevention Bureau c. Life Safety Code and Supplements (NFPA) 3. Zoning a, Local Laws 4. Plumbing a. National Standard Plumbing Code S. Electrical a. National Electrical Code 01500 Temporary Facilities Iowa City Public Library Y...,��(� 141CROFILMED BY .1 JORM MICR+LAB CEDAR P,PPID'. 9FS MOI HES Page -2- J I.11LROFlCeEU BY JORM MICROLAB CEDAk RAVIUS AtIU ULS :Jell, F DIVISION 2 - SITEWORK I 02110 Demolition I 1. Provide site protection as required by City Ordinances. a. Covered walkway and solid barricade on side to excavation on Linn and College Street sides of site as required. b. Provide lighting of covered walkway at night as required. c. Shoring of existing alley side of site as required. d. Shoring/protection of adjacent building (to west) I foundation bearing conditions as required. 2. Remove existing brick/concrete foundations at property lines. I 3. Remove existing public walks as necessary to excavate for new construction. 4. Verify if Urban Renewal Agency is obligated for existing iwalk removal. 5. Verify if Urban Renewal Agency has completed all cut-off and capping of all abandoned utilities. 02220 Structure Excavating and Backfilling 02350 Caissons 1. Machine drilled, straight shaft type. 2. Casing required as determined when sub -surface soil investigation report is available. 02500 Site Drainage 1. Building foundation drainage 02630 Walks (those not included under Urban Renewal Agency obli- gation) . 1. Concrete walks L C Iowa City Public Library MICROFILM JORM MICR+LAB crone 1;W n: • ars wnrir . Page -3- i L 1.110 U( ILi4LD BY JORM MICROLAB CEDAR RAPIDS AU ULS blUi LLI DIVISION 3 - CONCRETE (Building Frame - waffle slab concrete) Ue.. 03100. Concrete Formwork 1. Plywood, steel or fiberglass forms a. Exposed construction areas shall have special care exercised with forming materials used. (Concourse area, etc.) 2. Exposed columns shall be trimmed and ground finish 3. Board Form textured surfaces for exposed elevator shaft walls and light court stair rail walls. 03200 Concrete Reinforcement 1. Intermediate grade ASTM A-615 Grade 60 2. Welded wire mesh ASTM A-185-73 03300 Cast -in -Place Concrete 1. Portland cement: Normal types 1 or 1A, ASTM C 150-74 a. Only one brand of approved natural cement shall be used for exposed concrete throughout the project. 2. Air Entrained Portland cement - ASTM C 150-74 3. Normal Weight Concrete Aggregate: ASTM C 33-74. Grading to comply with ASTM C 33-74. Source of supply to be acceptable to the Iowa State Highway Commission. 4. Water: Potable water or water clean, free of oil or any other substance which interferes with chemical action. Free moisture In fine and coarse aggregates shall be adjusted in mixes. 5. Design compressive strength Slabs on grade - 3000 psi Foundatlon and foundation wails - 4000 psi Columns and elevated slabs - 5000 psi 03321 Insulating Concrete Roof Fill 1. Perlite lightweight concrete fill 2. Full 211 thickness over 1-1/2" type "A" metal decking 3. Reinforcement: #12 x #14 (4 x 8 mesh) 4. Mix: 6 cu. ft. of perlite aggregate per 94 Ib. bag of Portland cement, 1-1/2 pint air entrainment agent. Iowa City Public Library 141CROERMED BY JORM MICR+LAB C� OAV PW!r ', ?rc '4019E$ Page -4- r. r•11CitOFILMED BY JORM I.IICROLAB CEDAR RAPIDS AND JLS 1uINL.,, lw+, DIVISION 4- MASONRY 04100 Mortar 1. Type B (1 part cement, 1 part lime putty to 6 parts sand by volume) or a mortar of equal strength approved by the Architect. a. Cement - Portland types 1 or 1A, ASTM C150, similar to "Northwestern", color shall be light grey. b. Lime - pressure hydrated (ASTM Designation C-207 Quicklime conforming to ASTM Designation D-5) . c. Sand - shall be clean "Mason's Sand" meeting ASTM C-144, free from foreign or deleterious matter. d. Water - shall be clean and free from acid, alkalis, oil or organic matter. 04200 Reinforcing: In every second horizontal joint in all block walls and partitions and in first two joints above and below openings, provide no. 9 gauge electrically welded wire mesh reinforcing of proper width for condition shown in hori- zontal joints of the masonry; reinforcing shall be equal to "Dur -O -Wall," "Block Mesh," or "Tyblock." 04210 Brick Masonry 1. Brick units shall conform to ASTM C 62 - current edition, Grade SW, B" modular size. 2. Provide 4' x 4' sample panel of selected brick and mortar color after final selection by Architect. a. Brick shall be selected by Architect. b. Mortar color shall be selected by Architect 3. Provide conventional brick veneer walls for west exposed wall above Penneys Building. 04220 Concrete Unit Masonry: Concrete blocks (dense) shall conform to ASTM speci- fication C-90 for load bearing type and C-129 for non -load bearing type. Units shall be free from iron and other substances that will stain or show through paint. Ag- gregates for block shall be sand, gravel and Portland cement. Iowa City Public Library M Id ICROFILMED BY JORM MICR+LAB rfOAR PAVI?'. • Drq 1.101NC5 Page -5- r 141tA0FILi4EU By JORM MICROLAB DIVISION 5 - METALS CEDAR RAPIDS AND ULS i40iNL. , .� 05100 Structural Steel 1. All steel shall be open hearth steel, structural grade In accordance with specifications of the ASTM A36-68 "Structural Steel for Building". T. High-strength bolts shall conform to ASTM A325-68 05300 Metal Decking 1. Main roof deck shall be Robertson 3-20 (type A, 1-1/2") or approved equal. 2. In area of mechanical penthouse decking shall be Robertson 3-18 or approved equal. 05500 Metal Fabrications 1. Wall louvers 2. Metal stud partitions; access doors 3. Stair railings and handrails (Interior) a. 1-1/4" I.P.S. iron pipe welded construction as required by drawings. b. Handrail bracket assemblies as detailed. 4. Steel Cable Life Safety Line on roof DIVISION 6 - WOOD AND PLASTICS 06100 Rough Carpentry 1. Provide all necessary temporary enclosures, blocking, furring/grounds, scaffolding, shoring, forms and staging/centering as required. 06200 Finish Carpentry 1. Hanging of hollow metal doors, finish hardware installations 2. Stair Iron pipe handrails 3. Items furnished by other sections and normally installed by the Carpentry trade. Iowa City Public Library s 141CROEILMED 6Y JORM MICR+LAB C(OAP P4PhS ?ES 'dOI YES Page -6- Miui(W ILMI U BY JORM P1ICROLAB CEOAk RAPIUS AND ULS J"', DIVISION 7 - MOISTURE PROTECTION 07100 Bituminous Dampproofing 1. Exterior foundation walls which have adjoining interior floor slabs below grade. a. Bentonite panels (3/16") . 07150 Underfloor Premoulded Membrane Vapor Seal 1. On -grade slabs a. American Sisalkraft Corp., Moistop -normal con- y dations II b, W. R. Meadows, Inc., Elgin, Illinois 4' x 8' sheets, 1/8" thick, weight 80 lbs. per hundred square feet, all joints lalped 4" minimum and sealed with catalytic asphalt, critical moisture control areas. 2, Foundation Drain Tile - 4" agricultural plain clay the with 1/4" spaced open joints or perforated plastic "ADS" pipe type 401. 07200 Building Insulation 1. Foundation and on -grade slabs a. Perimeter insulation - 2" rigid expanded polystyrene "Styofoam F.R." as manufactured by Dow Chemical Co., or Blue Dot Thermco F.R. by Holland Plastics, Gilman, Iowa, or approved equal. 2. Overhangs and other areas as shown on the plans shall be insulated as shown and detailed on the drawings. Material shall be 3-1/211, mineral fiber insulating batts by Celotex Corp. or approved equal. lass batt in 3. Exterior wall insulation shall be 371/2"fiber 9 steel stud furring. 4. Roof insulation ("U" factor 0.05) a. 4" thick expanded polystyrene rigid board over insulating concrete fill. Flat installation for loosely Llaid elastomeric roofing system. b. For conventional built-up bituminous roofing system provide tapered expanded polystyrene with top Lsurfacing of 3/4" layer of perlite rigid board. Average J thickness of insulation system shall be 4 inches. 07500 Built -Up Bituminous Roofing (Optional - provide lump sum price) 1, 3 ply steep asphalt with 400 lbs/sq, pea gravel topping 2. Jahns-Manville specification No. 600 or approved equal, modified to receive J -M "Vensulation" felt base sheet. 3. No vapor barrier required 4. Asphalt impregnated fiber board walkway treads to areas of mechanical equipment on roof. �. 5. Roofing and Sheet Metal Guarantee for 5 years by General Contractor and Roofing/Sheet Metal Subcontractors. Iowa City Public Library Page -7 �•. •� 1,11001ILMf0 By JORM MICRIOLAB �rnne n,,n; .. •,rs Mn!';rs 0 J MiLkW ILI.ILD BY JORM h11CROLAB CEDAk RAPIDS AND OLS 07535 Loosely Laid Elastomeric or Rubber Roofing System (Optional - provide lump sum price) 1. Trocal S (32 mil sheet with solvent welded joints or Carlisle Sure -Seal (45 mil sheet with minimum joints of patented adhesive applications) 2. Integral flashings of type particular system manufacturer recommends. 3. Ballast shall be washed, round, smooth stone, approximately 1-1/2" thick (no less than 10 lbs per square foot over the gross area of roof). 4. Provide 60 mil sheet material in walkway areas for servicing mechanical equipment on roof. 5. Roofing and flashing guarantee for 5 years by General Contractor and Roofing/Sheet Metal subcontractors. 07600 Sheet Metal Work 1. Material for flashings, scuppers, gravel stops, reglets, through -wall flashing and counter flashing to be 28 gauge "Microfiex" stainless steel as manufactured by Washington Steel Corp., Washington, Pa., or approved equal. 2. Roof edging and wall cap flashings (exposed to sight): 26 gauge PVS, color to be selected by Architect. 3. Prefabricated roof expansion joint cover assemblies such as Grefco "Metalistic" or Lamont E Riley "Expand -O -Flash." 07812 Metal -Framed Skylights 1. Skylights shall be as shown on drawings. a. Lean-to Type (2 required) north wall first floor. 2. Aluminum framing components - anodized dark finish. a. Design loads: Live load of 30 lbs./sq.ft. plus dead load of 5 lbs./sq.ft., Wind load of 25 lbs./sq.ft. 3. Glazing (double) a. Exterior glazing panels shall be 1/4" clear acrylic, or clear wire glass. b. Interior glazing panels shall be 1/4" clear acrylic, or clear wire glass 07900 Caulking and Sealants 1. Caulking shall be "Mono-Lasto-Meric" acrylic Terpolymer sealant by Tremco Manufacturing Co., "Eternaflex" by Gibson -Homans Co. or other approved equal. Provide backing Butyl or Ethafoam rod of proper diameter to insure proper depth of caulking. Finish joints neat and true, smooth and concave surface. Iowa City Public Library I41CROFIL14ED BY JORM MICR6LAB Page -8- 141LA tILMLD BY DORM MICROLAB CEDAR RAPIDS AND JLC iiU,:ILl, •111-11 n r I_ DIVISION 8 - DOORS, WINDOWS AND GLASS ! 08110 Hollow Metal Doors and Frames 1. Exterior 14 gauge frames i 2. Interior 16 gauge frames a. Label construction where required. 3. Doors full flush construction i a. Face sheets interior 18 gauge i b. Face sheets exterior 16 gauge c. Label construction where required C 08130 Aluminum Doors and Frames /. Frame assemblies shall be 1-3/4" x 4-1/2" for concealed dry glazing. 2. Approved manufacturers and systems: a. Kawneer 450 frame, 350 door b. Alumiline 4500 frame, medium stile door 3. All exterior doors shall be weatherstripped all edges. 4. Finish: Colored anodized finish equivalent to the AA-M12C22A3I Standard for aluminum finishes (Alcoa 204R1). 08710 Finish Hardware 1. Provide allowance of $150.00 per door or door leaf. 08730 Weatherstripping and Seals 08800 Glass and Glazing 1. Glass Types a. Type A - 1'/4" clear Plate (concourse glazing N.I.C.) b. Type AT - 1/4" clear Tempered Plate (glazed doors/ sidelights) c. Type AW - 1/4" Wired Glass, U.L. Approved d. Type D1 - 111 -Insulating Glass, both exterior and Interior lites shall be clear. This is the First Floor Lmerchandising/display area glazing. e. Type D2 - 1" Insulating Glass, exterior lite shall l.- be bronze tinted glass, interior lite shall be clear. 2. Pre -Formed Glasing Gaskets and Reglets a. Preformed glazing gaskets shall be rigid neoprene. Glazing gaskets shall utilize separate locking strips that are 10 durometer points (Shore A Scale) harder than gasket body. Glazing gaskets shall be formulated of a black neoprene compound that exhibits physical properties that meet or exceed the requirements of ASTM C -542-71a. Approved Manufacturers: Standard LProducts Co.; D.S. Brown Co.; F.H. Maloney Co. Iowa City Public Library T_ ��.. IdILROCILIdCO OY JORM MICR6LA6 UMP ucr'1^.` ",C'. mmr, Page -9- T• •r;^""" MCROFILMED BY JORM MICR+LAB MAR BARIM • 'IFS MOPII5 MIOWFILI4ED BY JORM MICROLAB CEDAR RAPIDS AND UL} lUiNL�, iv++., I i DIVISION 9 - FINISHES 09090 Steel Stud Partition Systems r 1. Exterior wall furring/framing a. Wide flange 20 gauge studs (Milcor or approved equal) . (' 2. All corridor partitions run-up to structure above. 3. Suspended ceilings and soffits with gypsum wallboard surfacing. 09250 Gypsum Wallboard Applications F(� 1. Thin coat veneer hard surfacing 09300 Slate Tile r' 1. Concourse and elevator lobbies all floors 2. Thin -set, thin sliced slate, gray tones. 09305 Slate Window stools (all floors) 1. Black ribbon stock with sand rubbed finish on face and exposed edge, 7/8" thick, all edges eased. 09310 Ceramic Tile 1. Restrooms a. Unglazed floor the 2" x 20 with coved base units - thin set adhesive installation. 09800 Special Coatings (Public ,Rest Room Walls) 1. Modified epoxy or polyester resins or combination of both. 2. Fire rating characteristics not to exceed the following when tested in compliance with ASTM E84: a. Flame Spread 5 b. Fuel Contributed 7 c. Smoke Developed 14 09900 Painting 1. Exterior I- a. Metals (most will have permanent factory finish) shall have enamel flat finish. �• 2. Interior a. Hollow metal and exposed sheetmetai shall have enamel eggshell finish. L b. Painted drywall surfaces shall have sealer coat, heavy duty primer coat and third finish coat of Lstippled eggshell finish. L Iowa City Public Library MICROFILMED BY ' JORM MICR6LA8 N -W NAP!n'. ill; b101`lf �. Page -11- I h11CROFIL14ED BY JORM MICROLAB • CEDAR RAPIDS A14D UES ,•1ulUj, !U4,, DIVISION 10- SPECIALTIES' 10162 Metal Toilet Compartments and Screens 1. Ceiling hung 2. Baked acrylic enamel finish 10200 Louvers and Vents 1. Carnes louvers, model L-33 with concealed mullions, 1/2" bird screen painted black, black anodized aluminum finish. 10250 Fire Extinguishers and Cabinets 10800 Toilet Accessories 1. Paper towel dispensers 2. Soap dispensers 3. Mirrors 1 1/4" plate electrolytically copper backed a. No. quality b. Size: from 31-611 off floor to ceiling and wall to wall, joint as approved by Architect. 0 Iowa City Public Library T• ' �1 AICROf ILI4ED BY JORM MICR+LAB MAR PAI !DS • 9f5 micas Page -12- orw— -qr� arceoFruaIo BY — i DORM MICR+LAB f PAR iPANP0 - 9C5 MOPICS 11 J b1iLR0FILi4ED BY JORM MICROLAB DIVISION I4- CONVEYING SYSTEMS CEDAR RAPIDS AND UES i0e- 14210 Hydraulic Pre-Engineered/Pre-Manufactured Elevator 1 required. 1. Car size approximately 6'-B" W x 5'-0" D 2. Live load capacity 2500 lbs. 3. Travel speed 125 FPM Up and 150 FPM Down 4. Travel Distance: basement, 1st floor, 2nd floor, 3rd floor, approximately 37'-6" (4 landings, 4 openings in line) 5. Duplex selective collective automatic operation 6. Electric power operated car and hoistway doors, flush center opening - sliding. 7. Hoistway doors and frames baked enamel finish 8. Cab finish baked enamel with plastic laminate wall panels, stainless steel handrails (2 sides and back), carpet floor covering. 9. Cab lighting shall be indirect fluorescent. 10. Signals: illuminated car and corridor pushbuttons, car position Indicator in main level elevator lobby, other levels provide up/ down indicator arrows with gong activated when directional arrow lights up. 11. Entrances shall carry UL "B" label (1-1/2 hour rating) 12. Installation shall be in compliance with ANSI A 17.1 - 1971, National Electric Code, applicable codes of the governing municipality, and State of Iowa elevator code. Iowa City Public Library r- �4 :41CROFILIIED BY i DORM MICR<¢LAB MIAC MID', • 'SEC MDI'�ES Page -14- MILRUf ILMED BY JORi•1 MICROLAB CEDAR RAPiOS Af1U ULS I4Uitil :un„ DIVISION 15 - MECHANICAL 15010 General Provisions 15050 Basic Materials and Methods 15101 Tests - Piping Systems 15160 Vibration Isolation 15200 Water Supply System 15300 Soil and Waste System 15390 Roof Drainage System 15450 Plumbing Fixtures and Trim 15670 Air Cooled Condenser Units 15680 Water Chillers 15800 Air Tempering System 15820 Air Handling Equipment 15830 Humidity Control Equipment 15850 Packaged Air Tempering Equipment 15950 HVC Controls and Instruments The building will be cooled by a variable volume forced air system and heated with electric variable temperature, constant volume boxes in the perimeter zones. The system will be controlled by pneumatic zone thermostats. Chilled water for cooling will be obtained from electrically driven reciprocating refrigeration compressor water chillers mounted in the rooftop equipment package. An economizer cycle will be utilized allowing cooling with outside air when possible. Room thermostat control will be selected on basis of occupancy. Exhaust ventilation will be effected through toilets, equipment rooms, etc. Air system will be balanced to assure positive pressure within building. Domestic hot water will be provided by an electric water heater. Plumbing fixtures will be vitreous china. All equipment in the rooftop package, all high velocity supply duct including branch take -off fittings and connections to variable air volume boxes, all exhaust ducts and fans Iowa City Public Library i 141CROFILMLD BY JORM MICR6LAB fI'ON? CnP!?f. "SFS )101'!fC Page - 15- In h1ICROFILMED BY JORM MICROLAB • CEDAR RAPIDS AND ULS MUINL;, serving toilet rooms, all variable air volume control boxes including controls, all perimeter air volume boxes including controls, all low velocity ductwork and diffusers, all primary temperature control systems, chillers, condensers, air filters, all plumbing fixtures, domestic water heating equipment, all domestic ureter piping, fire protection equipment, stand pipes, fire department connection and all utilities into the building shall be included in the building project. Iowa City Public Library Y '• p, t IdICROFILI4ED BY JORM MICR+LAO MOAR PAPIP', - 9r" MOIOrS Page -16- M I.11CkUHUIED BY JORM 141CROLAB DIVISION 16 - ELECTRICAL • CEDAR RAVIOS AND ULS ;IUi[!L�, !Uv 16010 General Provisions 16100 Basic Materials and Methods 16400 Electric Service System - Primary 16410 Electric Service System - Secondary 16460 Electric Power Equipment 16480 Electric Distribution System 16510 Lighting Fixtures, Lamps and Dimmers 16625 Battery -Operated Emergency Lighting 16720 Alarm and Detection System 16760 Intercommunication 16765 Sound System 16780 Television Systems 16781 Miscellaneous Conduit Systems 16858 Snow Melting Cable and Mat 16865 Electric Baseboard Primary electric service will be brought underground to a pad mounted transformer adjacent to the building. Secondary electric service will be 120/208Y volts, 3 phase for power and lighting. Lighting will be primarily fluorescent with incandescent as required for accent, etc. Raceways will be provided for telephone and other communi- cation systems as may be required. All electrical work In strict accordance with current national and local electrical codes. Iowa City Public Library Y .kyr MICRUFILIdCO By ' JORM MICR+LAB rNIAP Wln5 • nrS %lo ray Y Page -17- I.1Il.ROFILMLU BY JORM MICROLAB CEDAR RAPIDS AND ULS �'iU iPiLo, iun Agenda Riverfront Commission Wednesday, May 17, 1978 3:30 p.m. -- City Manager's Conference Room 1. Approval of minutes for April 19, 1978. 2. Discussion of recommendation to City Council on the screening of the crushing operation currently in operation off U.S. 218 South. Screening in question would be between the crushing operation and the pond near the Iowa River (see attached map). 3. Discussion with Barry Hokanson on Johnson County Regional Planning Commission North Corridor Study. (This study will use existing information from such reports as the Stanley River Corridor Study. Barry is particularly interested in discussing with Commission members what items in the report they feel are particularly useful. Also any omissions and changes, and comments on the Reservoir area, not covered in the report, will be appreciated.) 4. Discussion of Commission meeting time, (One suggestion is to alternate afternoon and evening meetings,) S. Discussion of "Proposed Plan of Action 1978." G. New Business. 7. Adjournment. Marianne Milkman will be attending a conference in Des Moines on Land Acquisition. Donald Schmeiser (Senior Planner) will be the staff person attending the Commission meeting. 9ss ST�Id ICROFKMED BY - JoRM MIGR6LAB ffDN; FAnI^; �i°. piD I:7f5 MILROF1LMED BY JORM MICROLAB LEDAk RAPIDS AND OLS I•IGi'r,l iuu„ RIVERFRONT COMMISSION MICROFILMED BY JoRM MICR+LAE rrDAR PAI'M' • lrs VINFS Representation Term Expires Jim Lindberg Res: 338-5393 I.C./U of I December 1, 1978 225 Richards Bus: 353-3131 Sam Fahr Res: 351-7821 I.C. December 1, 1979 6 Knollwood Lane i Bus: 353-4607 William Gilpin Res: 338-6153 I.C. December 1, 1980 301 Taft Speedway Bus: 338-7573 Vice -Chairperson i Howard Sokol Res: 337-9851 I.C. December 1, 1980 801 Normandy Drive Bus: 337-9688 John McLaughlin Res: 351-1377 I.C. Parks $ January 1, 1979 1715 Rochester Court Bus: 3S3-7135 Recreation i Juanita Vetter Res: 338-2982 I.C. Planning h January 1, 1979 3011 Brookside Dr. Zoning i Donna Epley Res: 351-1320 Coralville December 1, 1978 1006 19th Avenue Coralville 52241 Chairperson Howard Fountain Res: 351-4154 Johnson County December 1, 1978 R.R. 4, Iowa City Jack Neuzil Res: 644-3756 Johnson County Zoning December 1, 1979 R.R. 4, Solon Bus: 398-5515 Board 52333 Alex Kroeze Res: 351-4999 Johnson County December 1, 1980 R.R. 4, Iowa City Bus: 337-3118 MICROFILMED BY JoRM MICR+LAE rrDAR PAI'M' • lrs VINFS mlt, OU ILMED BY JORM MICROLAB CLDAR RADIUS AND DLS �IUIIiu, :unn IOWA CITY RIVERFRONT COM+IISSION PROPOSED PLAN OF ACTION 1978 In implementing the eight recommendations outlined in the memo on the future of the Riverfront Commission (4/12/78) the following plan of action is suggested: 1. Riverfront Commission members will be asked to visit, become familiar with, watch and make recommendations for specific portions of the river as follows: (a) Northern Corridor: Fahr, Neuzil. (b) Urban/University: Lindberg, Kroeze. (c) Peninsula: Sokol, Woodruff (or his replacement). (d) Southern Corridor: McLaughlin, Fountain. i All members should be familiar with Phase 1 of the Stanley report and Phase 2 should be used extensively for implementations and suggestions. 2. Epley, Gilpin and Vetter will study reports on sections of the river and make recommendations on an over-all plan of action and priorities. This group will also investigate coordination with other agencies. 3. As the new Zoning Ordinance is prepared, a group will carefully study it to ensure that adequate regulations for the river corridor are included, either as separate ordinances or as a River Corridor District Management Ordinance. Tentative Agenda for Meetings June: Discussion with Johnson County Heritage Trust on methods of land acquisition . July: Reports from Planning and Zoning and Parks and Recreation members. Initial review of Zoning Ordinance. August: Report on Campus Task Force proposals. Discussion with Johnson County Conservation Board. September: Report by Commission sub -groups on recommended action along various portions of the river. October: Review of Zoning Ordinance and Zoning Map. MICROFILM[) BY E JORM MICR+LAEI ffOAP PVT)' • '1fS !40;4[5 !•iILROFILMED BY JORM MICROLAB P.o PoskA • CEDAR RAPIDS AND DLS lluiNLi, 'Ovd. or" I 14+ yJP-%kd sr"k-2 k=: 0 ______— ro rS c.r�al•�..-9 1 w 1�, i i 141CROFILPIF.D BY • JORM MICR4�LAB rrDAP VANP', of `, rdOltlfc MICROFILMED BY JORM MICROLAB CITY OF t ]VIC c I NI LI; 110 I WAST 1114 A ,J `. I April 25, 1978 Wilma Kincaid R.R. 86 Iowa City, Iowa 52240 Mr. Leo Cain 1027 Carver Iowa City, Iowa 52240 Dear Wilma and Leo: CEDAR RAPIUS AND ULS Hu;;+L, OWA u ej" CITY (31(d 354 u3(_U Attached you will find lists of propuscd activities that subcommittees of the Council of Elders could complete in order to become more actively involved in the Senior Center program planning. Project 1: Information G Referral Activities (cream colored) Project 2: Public Relations for the Senior Center (green colored) Project 3: Volunteer Fi Employment Programs (blue colored) Project 4: Social Services Programs (goldenrod) Project 5: Education Opportunities (pink colored) Project 6: Health Programs - not completed Project 7: Nutrition Programs - not completed I compiled this information for two reasons: first of all to share with everyone the complexity of developing programs for a multi-purpose senior center, and secondly in response to Mary Rock and other senior citizens' requests to become actively involved. Wilma and Lco, I am hoping that you will help organize a subcommittee to carry out each or the senior center program planning projects identified. The Council of Elders members could each be responsible for organizing a committee. Barb rttleson from the Institute of Public Affairs can assist each subcommittee in reviewing the information I drafted and also in revising it into a work program they can complete. Wilma and Leo, I would be happy to provide assistance to any subcommittee needing items clarified. I tried to list activities that could be successfully completed by volunteers in a timely manner. I also tried to only list tasks that would constructively contribute to the development of the multi-purpose senior center. The program planning process is very complex. The only way all these programs can be implemented in October, 1979, is if the senior citizens help. I hope the Council of Elders is willing to accept the challenge. 7* 0 T IdI CROP ILIdED DY DORM MICR+LAB CFOAF OATS • '�t5 1401NES 141CROFILMED BY JORM MICR+LAB CEDAR RAPIM • DCC MOVIES h1ICROHLMED BY JORM MICROLAB S E N I O R C E N T E R PROBLEM: Many older persons have questions and need information or directions on how to handle matters that con- cern them. Many older people have talents that could be used to assist others. Many services are available in the Iowa City area, but not everyone knows which resources to use for various situations. Major Tasks OBJECTIVE: CEDAR RAPIDS AND UES ilUi iL :urn. Drafted 4/24/78 by JSV P R O G R A M P L A N N I N G To plan, advertise and implement an information, counseling, and referral program to serve all Johnson County residents aged 60 and over to be located in the Senior Center October, 1979. Action Steps Timetable 1. Define program a. Review library literature May B June, 1978 b. Review existing programs July E August, 1978 (i.e., Does the program accomplish its goals and objectives? Are the results worth the time, effort, and money? Does the program meet the consumer's needs? Is the program carried out efficiently and effectively?) c. Combine information from September, 1978 a B b to develop a report describing the program desired in the senior center: the scope, purpose, philosophy, gonls and objectives s+ - IdICReEILIdED By JORM MICR+LAB CIDAP PAN D' aE51401NE5 MEASUREMENT CRITERIA: 1. A report summarizing the proposed scope, purpose, philosophy, goals and objectives will be submitted to City Council by October, 1978. 2. Senior Center staff, equipment, and budget for this program will be finalized and approved by'City Council December, 1978. 3. A media campaign will be developeG_ to encourage use of the service by Summer, 1979. 4. The program will assist 200 in- dividuals between July 1, 1979 and June 30, 1980. Person Responsible Resources MICROFILMED BY I JORM MICROLAB CFOAR RAP@; • nrS MDI -ICS irces i 't 141CROf ILMED BY .� JORM MICR+LAB MAP RAPIDS • DCS MOINES tesources i� 111CROFILMED BY JORN MICROLAB CEDAR RAPIDS AND UES ;1UiNLS, IUwh 01"Ofted 4/31178 by .),SV 5 r: N I O G t; li N T C I: PROGRAM P L A N N I N G 19"1 3903F Many Iowa Citians have heard about the development of a senior center, but do not understand what is to be accomplished and why or when. OBJECTIVE: To advise all Johnson County senior citizens of senior center and attract 15% of the Johnson County residents age 60 and over to the new senior center during the first two months of operation. MEASUREMENT CRITERIA: 1. 1000 senior citizens will visit the senior center during its first month of operation. 2. 95% of residents aged 60 and over will be notified of center's purpose, goals and objectives. Major Tasks Action Steps I Timetable Person ResponsibleResources 1. Define seniori a. Write a description of the April -July, 1979 center project I project August, 1979 August, 1979 September, 1979 October, 1979-80 Y -� �141CROFIL14ED BY JORM MICR+LA9 CfMP PAPI�S • orf MO1'IES 2. Develop a public a. Review media opportunities relations cam- (workshop, newspaper, flier, paign to share posters, radio, etc.). List concept with type, cost, resources avail - others able, expected effectiveness in a report. i b. Select most effective media R types and plan a media campaign c. Identify resources for I campaign d Tmplement campaign preparation August, 1979 August, 1979 September, 1979 October, 1979-80 Y -� �141CROFIL14ED BY JORM MICR+LA9 CfMP PAPI�S • orf MO1'IES MiLRUHL14LD BY JORM MICROLAB GLUAR RAPIDS AND ULS 1.101NL�, :ue- S E N I O R C E N T E R P R O G R A M P L A N N I N G PROBLEM: Many older people have expertise, experience ane wisdom that could be utilized to make Johnson County a better place to live, but opportunities to utilize these talents are not currently available. OBJECTIVE: To plan, advertise, and implement a volunteer and/or employment program which will provide an opportunity for senior citizens to productively con- tribute their talents toward the success of three senior center programs in October, 1979. Drafted 4/24/78 by JSV MEASUREMENT CRITERIA: 1. Skills and talents of 1000 senior citizens will be compiled for future reference by December 31, 1978. 2. A report of employment program opportunities will be prepared December 31, 1978. 3. Job descriptions will be developed and positions for volunteers or r"` employees in the senior center advertised July 1, 1979. 4. Senior citizens will be involved in carrying out 3 programs at the senior center October, 1979. Major Tasks Action Steps Timetable Person Responsible Resources 1. Develop a system a. Develop a worksheet to be June, 1978 to allow completed by all AARP, identification Council on Aging, NARFE, etc. of individuals with special b. Schedule a time with each July -September, 1978 talents that organization to compile could be utilized information. c. Type information onto cards September -December, to be retained in a card file 1978 in a uniform, legible manner. I41CROF ILRED BY JORM MICR+LAB ffMlt uhl'I^°• ^fS MOINCS MIL4F IL&D BY DORM NICROLAB CEDAR RAPIDS AND ULS MUitiL�, iun,� major Tasks Action Steps Timetable Person Responsible Resources 2. Review informa- a. Develop a process through September -November, tion and develop which you can identify 1978 program proposals interest in programs: write that would in- a report and discuss it with elude volunteers. each organization. b. Develop a report summarizing December, 1978 program descriptions and volunteers needed for each. 3. Determine need a. List ideas of jobs and July -September, 1978 for developing question members of organiza- paid employment tions as to their interest. opportunities for older persons b. Prepare a written report October -December, proposing the types and number 1978 of paid staff positions to be available only to older people. 4. Develop job a. Write a summary description of July, 1979 descriptions for the job's scope and the volunteers and applicant's qualifications. older employees. b. Review employment procedures of the senior center and develop guidelines for volunteers. c. Plan the advertising and job placement process. August, 1979 September, 1979 `. IQILROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES IIOIiIC iLMi Major Tasks Action Steps Timetable Person Responsible Resources S. Implement the a. Advertise positions. October, 1979 program according to accepted b. Brief persons hired of senior October, 1979 process. center goals, objectives, procedures, etc. I 141CROFILMED BY DORM MICR+LAB UMP 11APM • f`CS MOINFS I I.11I.ROFILMED BY JORM LIICROLAB CEDAR RAP1U5 AND UES MUINLI), iUrn Drafted 4/24/78 by JSV S E N I O R C E N T E R P R O G R A M P L A N N I N G f :dICROFILMED BY ! JORM MICR+LAB rrnnr n.+rior, . nrs Morns MEASUREMENT CRITERIA: OBJECTIVE: PROBLEM: fully To provide assistance to older persons 1' schedule lwill beic ial developed. Many older persons are,not with questions about housing, legal serviceproviders aware of all the housing alter- and social services encouraging 2. Goals and objectives for each natives, opportunities, and matters self independence. locate . the agency desiring to to resources. Likewise, many older legal senior center will developed. people have questions about and they are not sure 3. Performance standards will be matters whether or not to hire an attorney. developed. Also many social services are avail- q, older people will utilize the able in Johnson County but because services and send letters to the! of scattered locations restrict Council of Elders with favorable " access. i comments about services provided. Timetable Person Res onsible Resources P Major Tasks Action Steps 1. List service a. Identify areas of concern. June, 1978 providers to be b. Prioritize the areas of Jul 1978 Y. _ periodically located in the concern. senior center. c. Identify resources, e.g., wa Y s August, 1978 g to provide assistance such as flyers, counseling, informa- i tion/referral, etc. 2. Plan resources to a. Plan for agencies such as 8 Februaber,19798- y, be located in the Social Security, Section senior center. Housing, Food Stamps, Housing Rehabilitation, MECCA, Community Mental Health, Hawk - eye Legal, Lutheran Social Services, etc. (fliers, work- shops, neriodic office sunce) f :dICROFILMED BY ! JORM MICR+LAB rrnnr n.+rior, . nrs Morns FIILROFILMED BY JORM MICROLAB CEDAR RAPIDS AND JLC IdDU+u, !Ue,, Major Tasks Action Steps Timetable 3. Implement pro- a. Develop some performance March -May, 1979 posed programs. evaluation standards through which each selected program's effectiveness can be measured. b. Develop schedule to share June, 1979 office space. c. Develop display area for July, 1979 flyers and locate flyers. d. Develop poster for bulletin August, 1979 board area explaining programs. e. Plan workshops for topics August -October, 1979 to be discussed in that format. 4. Plan for future. Monitor use and success. October -December, 1979 a. b. Evaluate and plan for future continuation or program changes. RICROMMEe BY — � i JORM MICR+LAB cMAP enrtrs • ors MOPJFs Person Responsible I Resources h11LRDFILi4ED BY JORN MICROLAB CEDAR RAPIDS ANU UES MWNL:,, J++n Drafted 4-24-78 by JSV S E N I O R C E N T E R P R O G R A M P L A N N I N G PROBLEM: Many older people desire opportunities to improve their background knowledge or skills (defensive driving courses, Spanish speaking, investments, etc.). OBJECTIVE: To plan, advertise and implement an education program which will provide increased learning opportunities. MEASUREMENT CRITERIA: 1. Develop an education program for the senior center as a written report to the Council of Elders, February, 1979. 2. Develop 1-4 courses to be carried out in the senior center as soon as it opens. 3. 80% of the potential participant positions will be filled (e.g., a,.. class designed for 20 will have at least 16 participants). 4. Participants will encourage additional courses to be provided. Major Tasks Action Steps Timetable Person Responsible Resources 1. Develop a list of a. Develop a questionnaire with June, 1978 courses proposed a shopping list of courses for the senior to determine if people are _. center. interested in courses and if so which ones. b. Review courses selected and September, 1978 determine resources for each, e.g., volunteer, paid, or retired instructors from U of I, Kirkwood or others. c. Develop a schedule of when January, 1979 courses should be offered. :dICR.--ICR I OPILREO BY JORM MICR¢LAB NOAI` OP NI qc SES !NOI!IES Major Tasks 2. Develop imple- mentation schedule. 141CROFILME0 BY JORM MICROLAB Action Steps a.Develop course descriptions. b.Develop fee schedule. c.Develop registration plans. d. Develop a list of potential instructors. CEDAR RAPIDS ANG UES AUINL�, iU+l,. Timetable January -April, 1979 January -April, 1979 January -April, 1979 January -April, 1979 Person Responsible I Resources 3. Develop adver- a. Develop a flier of information May June. 1979 tising campaign describing who, what, when, to encourage and where things will happen. participation. 4. Hold registration a. Develop forms. September, 1979 and implement s and file registration September, 1979 education pro- b. Proces gram. information. October, 1979 c. Hold classes as scheduled. d. Monitor attendance and student October -December, satisfaction. S. Evaluate program a. Prepare a report about the December, 1979 and make plans program. for next set of courses. i idICRUf ILI4ED DV � ' JORM MICR+LAB rrnnr Rnrl�', • in %ioi�irs rtICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND ULS MU:(lu, .U1,11 I attended the Ecumenical Housing Corporation's April 30, 1978 meeting at First Presbyterian Church. I have evaluated their Management Committees Report, and also, Julie Vann's Senior Center Program Plan for the city. I'll be very brief in my evaluation of their submissions. #1. None of the five alternatives submitted by the EAC would beacceptable for a true democracy. Neither the City, nor the ZHC, nor any governmental agency por profes ossamtgement cpany u ld weaken the ibilitiesof the clientpopulation to manage for themselves. �r , #2. The Council on Aging of Johnson County is the,non- bureaucraticAmentioned in your notes capable of A,'±cB broad representation of the community, Y are not a "means" agency. Any elder in the community may use their services. #3. No self-interest should become autonomous in regula- ting human services for other people. Such an arrange - 1A dis-integrrats into a sick bureaucratic/ menu Wou hierarchical arrangement. A. By the same token, no inexperienced person in human servposeitosguidedtheve a broad enouh recipient populationlinimaintaining equilibrium. Winnie Brooks, for the' Consortium of the Development of Human Resources 951 4• �e�"" 141CROFILIIE0 I JORM MICR#LAB f�pAP I+nnln�, 9(S '101"ICS BY MILRUFiU40 BY JORM MICROLAB Implement Phases I -II -IV of Human Resources Plan CEDAR RAPIDS AND ULS MuIt-L, MANAGEMENT OF SENIOR CENTER/ HOUSING COMPLEX The Equilibrium View • Advocacy Information and • Referral & Follow-up Meet emergency, • " un -met needs of FACILITATOR II DIRECTOR • community: ie- �} of of Co-operative [DEVMOPMENTALI OUNCIT• on AGING Nutritional PROGRAMS l of JO.CO. j a Program --Title III, 7 New Pioneer Co -on, etc. / Counseling a \ (Crisis Center, et el.) Remedial and Continu- ing Education 0 Social/Recreational 6 Manpower Program 0 Trainer -Consultant for Developmental Programs of Human Resources Center Educational Work - shoos Supportive Services in home, heavy duty, legal, medical, shopping, outreach, phone program Facilitator of Housing and Senior Center Management by organization of recipient councils ADVISORS CONSORTIUM EPERSONNEL RCE I AFFILIATES _I City, County, State, etc. Humanistic Thinkers Coalition of low -moderate Ecumenical Corp., Heritage who recognize that income groups and indivi- Agency, Gerontology, United Ilwelfarel' reform on duals who advocate for Way at eUniversity and an sionniseimperative ally consistenctrusen seof Ci Private Citizens for the furtherance human resources, equiliof human development oftheholistic andum regeneration and community. I.116ROFILMED BY JORM MICR+LAS rrPAp VA,PI111, • 11< Id01!rtS 1.110(01 ILMiD BY JORM MICROLAB 2. CEDAR RAPIDS AND bL� To view this process of management and development correctly, you must see: -Government- as an orgaan which merely provides the environment City, County, State, ment for human interaction to become manifold on and et el. an equal basis between all the participators. -the Advisors- as persons of expertise in various processes, who are willing to facilitate equality and autonomy in the achievement of the basic human essentials for survival (not only basic creature needs.) -the Consortium Affiliates -as a body of teacher -trainers who will dedicate themselves to an intensive developmental program which will aid "welfare"• reform throughout the nation and world. *"Welfare" in this context means the strengthening of the toltal community by the protection and guided use of our human resources. -the Resource Personnel- as advisor-tranees, authorities in the negative aspects of the present unstable, low -middle class culture of America; who are willing to become the arms and legs of the new economy which must come into existence for the survival of our nation. In acuality, each of these representative groups: the government, the social agencies, the humanists, and the manpower force, are the management team; co -equal, co -responsible and incapable of prolonged survival without acquiescence to the reality of the situation and the imperative to co-operate. Therefore, each representative has one equal vote in management. The Senior Center/Rousing Complex, in Iowa City, can become the living nucleus for this revival.* *law definition ... "the reestablishment of legal force and effect." Submitted by Winifred Brooks 2025 Taylor Drive IAICRorIUAEII BY DORM MICR+LAB MILi(W ILMED BY JORM MICROLAB • CEDAR RAPIDS AND ULS b1UiNLi, iuw, Therefore, the Consortium for Human Resources presents as a FACILITATOR OF DE9:;LOFMNENTAL PROGRAMS, along with the DIRECTOR OF THE COUNCIL ON AGING OF JOHNSON COUNTY, Mr. John Anders of Fresno, California, to be co -directors of The Senior Center/Housing Complex both as a senior center and humanLresources center, insofar as the activities of the two programe relate to each other. Mr. Anders has been contacted and will consider the directorship. Among his credits: Consultant for the National Mental Health Insti*ute Director of the School of Social Work, Zambia, South Africa (Oppenheimer S. of S.W.) United Nations Consultant to Africa Director designate of World Order Studies, University of Iowa Full professor, School of Social Work, University of Iowa Most compassionate, innovative social worker! Would meet all requirements of HRC Much experience in writing and obtaining grants Now evaluating a mental health program as a private consultant in California His contract expires June 30. 141LRW IL&D BY JORM MICROLAB CEDAR RAPIDS AND ULA ,'w,.+L� MEMORANDUM To: Joint Management Committee May 2, 1978 From: The Ecumenical Housing Corporation Re: Issues Pertaining to Management Decision Senior Citizen's Center/Housing Project Preface We recognize that there are certain legal responsibilities that the Ecumenical Housing Corporation must retain due to its inter- relationship with HUD and that there are certain legal responsibil- ities that the City of Iowa City will wish to retain as "owners". We believe that it is important for the County, the University and the elderly to be directly involved, in addition to the City and The Ecumenical Housing Corporation, because we believe each is in a position to make unique contributions to the project. II. Isolation of Philosophical differences between The Ecumenical Housing Corporation and the City of Iowa City. The major concern of The Ecumenical Housing Corporation is maximum service to the elderly of this community. We believe that this con- cern is shared by the City of Iowa City. The difference may be the level of control desired and/or the process of realizing this objective. Philosophically, we support 100% the Philosophical Statement devel- oped by the Joint Task Force. We were also asked to address three specific questions: a) What is your purpose? The purpose of The Ecumenical Housing Corporation is outlined in Article II of it's Articles of Incorporation. This Corporation is organized exclusively for chari- table purposes within the meaning of Section 501 (c) of the Internal Revenue Code of 1954. These purposes Include but are not limited to providing, on a non- profit basis, elderly persons and handicapped persons with housing facilities and services specially designed to meet their physical, emotional, social and psychol- ogical needs, and to promote their health, security, happiness and usefulness in longer living, the charges for such facilities and services to be predicated upon the provision, maintenance and operation thereof on a non-profit basis and to utilize federal, state, local and private funds to assist in the acquisition, construction, maintenance and operation of the housing facilities, K r MICROMMED BY JORM MICROLAB r11AP 16M I" - 11( 1.10:111 MilukUi ILMLD BY JORM MICROLAB CEDAR RAPIDS AND uL� Mui;iL 'Jnn HUD guidelines acknowledge the need for community space and community services as a part of housing units. In addition to funds for the apartments, EHC will have between $350,000 and 400,000 for "non - attributable space" (community space), We believe that a coordinated unit (Senior Center/Housing comp- lex) can help maximize services to the elderly. b) Who do you wish to serve? The apartment units will be available to persons who are eligible according to HUD guidelines. (These are the same as the city is now using at Autumn Park). We trust that the public areas in the housing will not only benefit the residents, but benefit the elderly of tLe entire community of Johnson County; and in turn, that the Senior Center will be open to all, Including those who are residents of the housing complex. W What is your program? We accept the program report of the Joint Task Force. As a supplement, we have developed the attached abbreviated program report (appendix, page 2-6). A more complete re- port is available. We would emphasize that programs by nature should be dynamic, flexible and geared to provide choices and to respond to Identifiable needs. III. Isolation of management preferences: Attached is the report of our Program Committee to the Board of Directors. Our management preference is that the City of Iowa City, The Johnson County Board of Supervisors, The Ecumenical Housing Corporation, The Gerontology Center of the University of Iowa, and representative groups of the Iowa City -Johnson County elderly establish a governing board to manage the Joint Senior Center/Housing complex, We believe that this approach is not only consistent with the basic concept of a coordinated unit, but best utilizes and brings into focus the total resources of the community In serving the elderly. In addition to this broad statement of preference, we were asked to address specific areas. JORM MICR¢LAB M ILIWi ILM D 6y JORM MILROLAG LLDAR RAPIOS AND ULs :'Ui:iul U",. A. Degree of owner control desired. The minimum amount as set forth by HUD. B. Degree of continuous community input desired. The maximum amount. We think that the type of governing board suggested, plus the development of a residents council, a participants council, and an advisory council composed of representatives of agencies willing to pro- vide services to the elderly, will help to assure maxi- mum community input. In turn, this would help to make this truly a community project. C. Management accountability. The manager (director) would be accountable to the governing board with respect to day to day operation. The governing board would be the policy-making body, accountable to the City of Iowa City, The Ecumenical Housing Corporation as "owners". D. Staff accountability. The staff would be accountable to the manager (director), (in accord with HUD regulations). There would be two types of staff - those hired and super- vised by the Director and others who would be employed by various agencies or entities whose services are made available. At this level, the role of Director would be one of coordinator. E. Degree of programatic involvement of management. The role would be primarily that of facilitator and expeditor working with the Participants Council, the Residents Council and the Advisory Council in the development of program. This is consistent with one of our goals (pur- poses) to provide those being served with a direct voice In planning the services to be carried forth. F. Other. That which is of prime importance to The Ecumeni- cal Housing Corporation is serving the elderly of this community. We offer this statement of preference with real oFenness, honestly believing that this type of structure will assure maximum involvement and maximum services. auceonuaro By . JORM MICR(ILAB f�iLip ptPin,: ��r5 IdO i'If` i t4ILROFILMED BY JORM MICROLAB MINUTES OF STAFF MEETING May 3, 1978 CEDAR RAPIDS AND UES MUINL�>, 1UNA Departmental referrals from the informal and formal Council meetings of May 1 and 2 were distributed to the department heads (copy attached). The City Manager's Secretary was asked to schedule a meeting with Dennis Kraft, Angie Ryan, and the City Manager regarding the zoning ordinance. The Manager's Secretary was requested to send the letter from Inc., regarding sewer requirements for Oscar Mayer to the Cou Agenda items for the Council meeting of May 9: Contract for Airport Plan Resolution accepting Airport grant Vehicle towing Second reading of Housing Code Resolution on Rent Escrow Procedures Set public hearing on modifying the uniform building cods requested deferral) AFSCME Contract :4ICROMMEO BY i JORM MICR+LAB MIAP PAPM 115 MOR1E5 141CROraweO By JORM MICR( LAB rrMP RAPPI • PCS !MOINIS iMMENTS/STATUS • CEDAR RAPIDS AND UES Bulli .Ura.+ IENT ) REFERRALS IMICROFILMED BY JORM MICR6LAB F OAP PANn' • r)fS MOPIFr FERRED DATE Q w lK TO DUE 22o COMMENTS/STATUS w a ww a: ;ON91 DE OUSING UB WRK TY MGR -- fY MGR L L IMICROFILMED BY JORM MICR6LAB F OAP PANn' • r)fS MOPIFr 141CROFILMED BY JORM MICR#LAB f1i1AP DFS MOINFS 'STATUS � FIIDRO(ILIdED BY JORM MICR+LAB Cf D(tR pAP;nC PE; IdDI9CS us i htlOkOi !LMED BY JORM MICROLAB Minutes City -University Meeting March 17, 1978 • CEDAk RAPIDS AND ULS Auiliu, gun,+ Persons in Attendance: Ray Mossman, Richard Plastino, Rosemary Vitosh, Richard Gibson and Dennis Kraft The subject of a flashing light in the vicinity of the Mormon Trek Railroad underpass was discussed. Mr. Plastino indicated that it would probably be Coralville's responsibility. Mr. Gibson indicated that the University has received comments about the bikeway never having been plowed, and the response was that the University has never intended to plow the bikeway. Urban Renewal: The question of the disposition of the Bell -Short property on Madison Street was discussed. The report was that Mr. Short is still in the house and it is anticipated he will be out in the near future because a contract has been let for the demolition of this structure. Development in Blocks 83 and 84: An update was provided and the question of a bus marshalling area on Washington Street was discussed briefly. The City reported that, as of this time, no decision has been made as to whether or not all of the buses will be parked on this stretch of Washington Street. Plaza Bid Opening It was reported that the bid opening for the Dubuque -College Street Mall will be held on April 11, 1978. It was also reported that the loading and unloading for the Jefferson Building will be on Washington Street. It was further emphasized that this loading will be essentially for panel type trucks, and that it is not intended to be for semi -trucks. Comprehensive Plan The subject of the Comprehensive Plan was discussed and it was agreed upon that the University's concerns expressed earlier about the Comprehensive Plan were essentially met. Transit Route Signs Mr. Plastino reported that the transit route signs for Iowa City were presently being fabricated and that they would be installed in various streets in the City this Spring. Grand Avenue Median Stri Mr. Gibson indicated that estimates were received for the bricking of the Grand Avenue median strip to the Fieldhouse. The costs appear to be quite high, indicating that further research would be needed. The City indicated that they had an ample supply of used brick for this job. Mr. Gibson also questioned the inadequacy of the left turning lane on the eastbound land of Grand Avenue. "A • �' ^� MICROFILnCO 0Y ' JORM MICR#LAB C1 DAP IMNI` • "f5 `1011FC MILRW iLMED BY JURM MICRDLAB CEDAR RADIUS AIJD LJL�) :IWi L .611 -2- River Corridor Sewer The sewer development plans have essentially been completed for this project, and the plans for Madison Street are presently being prepared and will be reviewed soon. The City's Public Works Department will coordinate with the University Physical Plant on this project. The next question relating to this project which was discussed was that of the easement form for sewer easements. The University has perceived no apparent problems with the easement form, except there would be a problem if a building were to ever go on a sewer easement. The University would try to avoid this unless no other accomodation could be made. The University will respond to the Madison Street Design after the City's consultant, Veenstra & Kimm, respond to Mr. Lundquist, Director of the University Physical Plant. City Water Plant Landscaping Mr. Plastino indicated that the landscaping of this area will be tied to the Madison Street sewer construction. Iowa Avenue Splashguards It is reported that estimates will be received for the cost and design of the splashguards for the Iowa Avenue Bridge. Relocation of Tornado Warning Siren The relocation of the warning siren from the Lincoln Elementary School site to other locations was discussed. If the siren were to be located on the University band field (which is located at the southeast corner of Ferson Street and Park Road) this would result in inadequate coverage of parts of Iowa City. The relocation of this facility has not been completely determined at this time. Madison Street Lighting The University suggested that the entire street be reilluminated after the sewer construction project is completed. Mr. Plastino indicated he thought that there was a lack of money in the budget to accomplish this project, but that he would pursue it further. University Laboratory at Present Sewage Treatment Plant It was reported that the University would like to continue to occupy the building which it presently has at the site of the Iowa City Sewage Treatment Plant even after the new sewage treatment plant is to be constructed and put into operation. This item will be discussed further at alater meeting. UMTA Transit Grant The University will be drafting the grant and will do most of the paperwork and the City will be the lead agency. The University will request three buses from this grant and the City will request one bus plus other miscellaneous equipment including bus shelters and radios. niCwnuaeo BY 1 JORM MICR+LAB rrPAP nef,m. . '11'� lnll!x MILROFILMED BY JORM MICROLAB • CEDAR RAPIDS AND UES MUINL�, !Uvlh -3- North Side Parkin It was reported that the City Council will be considering the possibility of having calendar parking throughout Iowa City. No decisions were made on this item as of this time. Eastlawn Parking The question of the reservation of a few parking spaces immediately north of Eastlawn on Iowa Avenue was discussed. One method suggested would be to install short -duration (45 -minute) parking meters. Mr. Plastino indicated that the question should be referred to City Traffic Engineer James Brachtel for response. Respectfully submitted, Dennis R. Kraft Director of Community Development i i i t I41CROHL14E0 BY JORM MICR+LAB CFOAP P,APM ,, INS MOIHFS ,, u; .L�li., by JOW-i MILROLAD iLL JhK :("I I,'. ":I L' . . v cu,KolzY �l` .pa�K ''- Spxulc� Nrurze Guiae go DORM MICROLAB ;, ,W: ,LX;.„ ICY JURM P11CkULAb ;,LL)Aj< ittii ij, A110 oL, .. . . 1. Y The warm temperatures and cool rains of spring trigger the appearance of many signs of life in Hickory Hill Park. Buds of all sizes and shapes burst forth and reveal young leaves. Flowers now ornament the once -naked branches of many trees and shrubs; later these blossoms will mature into seed -bearing fruits that provide food for many forms of wildlife. Young green plants appear among the dried plants of the past winter. The scant winter diets of many animals inhabiting Hickory hin Hill Park are replenished by the young, g plant growth of spring. This season is a magical time of year, for each day the environment changes. The wild geraniums that blanket the forest floor on Monday will give way to the equal beauty of the multiflora rose on Friday. A constant change of color, texture, and focus makes Hickory Hill Park an exciting place to visit in April and May. The nature trail, 1+! miles in length, is a welcome welcome retreat for individuals seeking to view life in the various communities of Hickory Hill. The numbers in the booklet correspond with the twelve station markers along the trail (see centerfold map) to aid visitors in their discoveries JORM MICROLnB 1 Ralston U winter's snow - aquatic life. ciously consum insects. Mayf banks of the c surface. The of organic deb Nater striders feed on small the whirligig the water's su burrow out fro mud. Stimulat these herptile the search for eggs in or ne As you 1 you will see hickory trees. of trees, suc istics of the the park's na cool rains of spring signs of life in sizes and shapes aves. Flowers now s of many trees s will mature into e food for many n plants appear among inter. The scant nhabiting Hickory he young, nourishing time of year, for es. The wild ost floor on Monday uty of the multiflora ange of color, ry Hill Park an it and May. s in length, is a dividuals seeking mmunities of Hickory let _correspond with ng the trail (see s in their discoveries. ';:ul0n ;L>L c BY JORM t41CROLAb 1 LJiW i<AF IJJ Aiiv LL.. { Ralston Creek, replenished with runoff from winter's snow -melt, is teeming with many forms of aquatic life. Dragon and damsel fly nymphs vora- ciously consume mosquitoes, midges, and other insects. Mayfly nymphs are burrowed into the mud banks of the creek or are found on the water's j ! surface. The diet of immature mayflies consists i i of organic debris and small aquatic organisms. {Yater striders inhabit the water's surface and feed on small insects. The gyrating movements of the whirligig beetles may be spotted on or below the water's surface. Toads, frogs, and turtles burrow out from a long winter's rest in the creek's mud. Stimulated by the lengthening days of spring, these herptiles (reptiles and amphibians) begin the search for a suitable area to deposit their eggs in or near Ralston Creek. As you look up the hill toward Station 1, I ! you will see the park's namesake --a hill full of I hickory trees. There are, of course, other species of trees, such as oak; but the distinctive character- istics of the shagbark hickory are what inspired the park's name. III CR OI ILIMJ BY JORM MICR6LAB „poli , L'.;J Liv JORM Id1LROLAu M uLJi,;t i,Ar,.� ;JIu The woodland community in Hickory Hill Park consists primarily of white oaks and shagbark hickories. Other overstory trees found among the dominant white oak/shagbark hickory stand are bitternut hickories, and pin, burr, and red oaks. These trees flourish in the loosely compacted soil, rich in humus. One animal that thrives in the loose soil of the woodlands is the eastern mole. Look for ridges of dirt (three inches in width) winding along the woodland floor. These ridges are evidence of the mole's subsurface runways. The eastern mole, equipped with "spade- like” front feet and a probing snout, creates these subsurface passages while searching for earthworms, grubs, and insects. See if you can detect a distinctive odor around Station 2. If you look to the ground, you will see a little -leafed carpet of green foliage with tiny purple flowers. The scent of this spreading plant, often called Creeping Charlie, Creeping Jenny, or Ground Ivy, gives you a hint to which family it belongs --the mint family. Also in this area one can find many violets and dandelions. Shifting your focus to the lower branches of the shagbark hickory, you can make a discovery that many people by-pass. In late April, when the hickory buds begin to open, each branch tip becomes a beautiful pink flower amazingly similar to a tulip. These unique flowers often go unnoticed because of the height of the branches. If they are carefully noted now, one can spot young whips (single -stem trees) with their single flowers peppered throughout the thicker timber. AIceni ILMI J B JORM MICROLA© Eastern- More &I in Hickory Hill Park oaks and shagbark trees found among the hickory stand are , burr, and red oaks. loosely compacted imal that thrives in ands is the eastern in (three inches in odland floor. These ole's subsurface equipped with "spade- ing snout, creates hile searching for Icts a distinctive odor ook to the ground, d carpet of green owers. The scent of called Creeping Ground Ivy, gives you elongs--the mint one can find many ifting your focus to hagbark hickory, you any people by-pass. kory buds begin to es a beautiful pink a tulip. These unique because of the height re carefully noted now, ingle-stem trees) with ed throughout the .�: iL,4LJ !tY JUKM MICHULN'u LLJA;� i<n, iJ, 6� ,L ,astern. lwofe �� i11 C411111.1.11J !4V JoRM MICROLAB ..u� .L'„ - by JUkM 11ILkULA0 R ILJAr I1,Mt J.. 1:iu uL •i What is a weed? A common definition of a weed is: "a plant that is out of place." In Hickory hill Park you will find many common plants considered weeds in a residential yard; but here they are beautiful wildflowers, dandelions being the most common illustration of this point. Creeping Charlie, violets, white clover, yellow wood sorrel --all of these are lovely additions to this environment. One of the most noted signs of spring is the appearance of the masses of May Apples covering the ground. The large, umbrella -like leaves often cover the pretty white flowers that later in the summer produce an edible, egg-shaped fruit. In the Middle Ages this plant was called the Mandrake and was believed to possess magical powers. Native Americans used the May Apple for medicinal purposes, and even today an extract from the plant is used in medicine, The leaves and roots, however, are poisonous so it's best to leave it alone. In mid -spring the timber will be carpeted with the purple flowers of wild geraniums. Gooseberry bushes are sighted often along the trail and are identified early in the spring by hairy, thorny branches and also by delicate, light-colored flowers that appear to be small lanterns hanging on the shrub. :111 10A 1011 1 D JORM MICROLA6 Ground 7v� common definition of a is out of place." In 11 find many common plants sidential yard; but here lowers, dandelions being tion of this point. s, white clover, yellow e are lovely additions ed signs of spring is the of May Apples covering umbrella -like leaves hite flowers that later edible, egg-shaped fruit. plant was called the d to possess magical s used the May Apple for even today an extract from icine. The leaves and onous so it's best to spring the timber will pie flowers of wild ushes are sighted often identified early in the branches and also by flowers that appear to a on the shrub. .,.,,) ,L hY JURM M kULAt) .hi�OIIII ILIi�Ii X41 JoRM MICROLA13 Wil :_!, BY JOR!4 M kOLAo W LcJH;d I:i1j'l o1 ,ti 10 , Near Station 4 you will see the pink or white flowers of the honeysuckle bushes. Later these will form brilliant red berries, a favorite of robins, catbirds, and goldfinches. Just beyond Station 4 and to the right is a thick stand of American filberts or hazelnuts. The cloth -like leaves often hide the unusual growth of the female flower that houses the nut. Look for these strange clusters on the ends of twigs in very late spring and early summer. Across the path are several multiflora roses. Large, white, flower clusters can be seen in very late spring on thorny branches. In late May to early June the scent the flowers emit perfumes every sunny length of trail. In the woods surrounding the trail you may see several spring wildflowers. During March look for the white flowers (eight -ten petals) and lobed leaves of bloodroot sprinkled throughout the wood- land floor. In the neighboring vicinity you may see the delicate, white flowers and three -lobed leaves of the rue anemone. The woodland floor near Station 4 and elsewhere along the trail are habitats for Solomon's -seal, characterized by the yellow flowers that dangle under the leaves of thy, plant. �nIL�LCGL MIf W11 11.w1.:0 BY JORM MICF76LAB u will see the pink or white ckle bushes. Later these d berries, a favorite of goldfinches. Just beyond ight is a thick stand of azelnuts. The cloth -like unusual growth of the female nut. Look for these strange f twigs in very late spring ross the path are several rge, white, flower clusters ate spring on thorny branches. June the scent the flowers unny length of trail. rounding the trail you may ldflowers. During March look (eight -ten petals) and lobed prinkled throughout the wood- eighboring vicinity you may to flowers and three -lobed mone. The woodland floor sewhere along the trail are s -seal, characterized by the angle under the leaves of __ a .j, t, _ hi JURM i4ICkULd „L Jh;f .. � n,w ?II CRI If iWI.'.I BY JORM MICROLAB t I; ,L1L L by JUKI-1 f"ICRULAb 5 ILUA,< I<Ak,uj 1;iLl L,L� Ahead you will see a small tributary that travels east to flow into Ralston Creek. This available water source attracts a number of animals to the moist, bottom -land area. One animal that lives in this area is the groundhog or woodchuck. The groundhog's burrow may be found in the side of a slope or embankment and will have a fresh mound of dirt piled next to its door. In April or May the female usually gives birth to three or four young. On a warm spring day the groundhog, a diurnal animal (active during the day), may be spotted foraging for dandelion, plantain, and wild lettuce shoots. In this area one can see the familiar, bright, yellow flowers of the buttercup scattered among the ground level plants of Hickory Hill. Between Stations 5 and 6 a few specimens of Dutchman's breeches can be found. These unusual, cream -colored flowers are not abundant in IIickory Hill and are a very pleasant surprise when dis- covered in early spring. During late spring keep an eye on the thickets and small trees along the trail. Song sparrows, yellow warblers, and cerulean warblers all feed in this moist, brushy area; ��� �fdICR01 ILFII_11 fil' DORM MICROLA6 I: During the month of May 1 appearance of the oyster mush stumps, roots, and logs of wil silver maple, elm, and cotton the trees are found in the St if conditions are right, you mushroom. Look for a series shelf mushrooms growing in a In early evening you may shrill notes emanating from t peepers (little cousins to to responsible for these resonant sees these tiny creatures (on who inhabit the nearby woods tributary; but listen for thi is one of the first signs of As you cross the bridges take time to look closer for mentioned earlier. A world o beneath your feet. Ismall tributary that Ralston Creek. This racts a number of om-land area. in this area is the he groundhog's burrow f a slope or embankment d of dirt piled next to the female usually gives ng., On a warm spring , nal animal (active during foraging for dandelion, e shoots. .see the familiar, bright, tercup scattered among f Hickory Hill. a few specimens of e found. These unusual, not abundant in Hickory ant surprise when dis- ep an eye on'the thickets trail. Song,sparrows, can warblers.all feed in '.i.",G)i ;�Tu" BY JURM MICRULAD UUAi< i0l'Ij� +I lti .��� •• During the month of May look for the appearance of the oyster mushroom on the trunks, stumps, roots, and logs of willow, river birch, silver maple, elm, and cottonwood trees. All of the trees are found in the Station 6 area and, if conditions are right, you may spot the oyster mushroom. Look for a series of whitish -gray shelf mushrooms growing in a lengthwise cluster. In early evening you may hear a chorus of shrill notes emanating from the woods, Spring peepers (little cousins to toads and frogs) are responsible for these resonant notes. One rarely sees these tiny creatures (one inch in length) who inhabit the nearby woods surrounding the tributary; but listen for this chirping choir --it is one of the first signs of spring. As you cross the bridges over the tributary, take time to look closer for the aquatic life mentioned earlier. A world of activity exists beneath your feet. IdIOWI ILNCU By JoRM MICR6LAEI ' I W J.L �, ., by joRM 1.1 D kULAb uoA,< (A, lo, kIh, ,L-, . 1. 1 1 .. - ----------- - - - - - - - - - - ------ ----- - - - I 10 1:..cu.;L:'11, by JURM 1-11CRULAb UL UArt ?611'111 A;'Li � L Look closely at the branches of the willow trees along the trail. willow cones (cone-shaped galls) may be attached to some of the willow twigs. These cones are formed by gall gnat grubs. The female gall gnat deposits eggs on the tips of twigs. The eggs later hatch, and the newborn grubs begin feeding on willow buds. In time, the irritated plant tissue forms a protective gall around the grub, sheltering and feeding it until spring when the fully matured gall gnat will depart as a small -winged fly. Another insect utilizing the willow trees for a home is the caterpillar of viceroy butterfly. Look for a dried, lengthwise -rolled willow leaf, similar in shape to a miniature cup, which serves as a shelter for the viceroy caterpillar during the remaining months. With the appearance of leaves on the willow trees the caterpillar abandons its cup -shaped home in search of fresh willow leaves on which to feed. Between Stations 7 and S are a few places where poison ivy is particularly thick. Three lobed leaflets with reddish stems can be seen growing low along the trail. This is the season when the oily or shiny feature of the leaves is most apparent --when the hot sun is not directly on the leaves. At this time stay far away from these plants as the oil can transfer from leaves to clothes to skin causing an unforgettable memory of Hickory Hill. Along this trail, in mid to late spring, the beautiful white blossoms of blackberries and raspberries can be seen. These shrubs are alcrniIIMI1) BY JoRM MICREILAB thorny like the rose rounder branches. B can be differentiate A white underside id raspberry. branches of the willow Willow cones (cone-shaped o some of the willow twigs. y gall gnat grubs. The s eggs ,on the .tips of twigs. d the.newborn grubs begin Intime, the irritated tective.gall around the ding it until spring when nat will depart as a izing the willow trees for r✓of-viceroy butterfly. wise -rolled willow leaf, iniature cup, which serves eroy caterpillar during Vith the appearance of leaves caterpillar abandons its ch of fresh willow leaves and 8 are a few places titularly thick. Three dish stems can be seen rail. .This is the season feature of the leaves is hot sun is not directly .time stay far away from can transfer from leaves ing an unforgettable in mid to late spring, the s of blackberries and These shrubs are bli w<Ui ILMI U M JURM MIGRULAB 4 • LLUAtt RAklu� AIiU OLI thorny like the rose but with much thicker and rounder branches. Blackberries and raspberries can be differentiated by turning under the leaves. A white underside identifies the plant as a raspberry. ' IdILNOI Il.h1f 11 N5' JORM MICR6LA6 1 . ,J;;L%1.,„ fir JURtq MICRULAu 0 LLJA1< iiAr,,)j nil1 On a warm spring day you may spot a snake wriggling through the grass along the trail. Snakes inhabiting Hickory Hill Park are the garter, ribbon, De Kay, blue racer, bull, and hognose. These snakes can be seen in a number of places -- along the banks of Ralston Creek and its tribu- taries, along the edge of the woods, and in open grassy areas. Earthworms, insects, toads, salamanders, frogs, and mice make up the diet of these snakes. Along the flood plain are several interesting creek plants. Equisetum, also known as horsetail or scouringrush, is a water -loving plant that was once used by native Americans and pioneers to clean utensils --thus, the origin of the name scouringrush. Also called snake weed, the plant first comes out of the ground looking amazingly like a snake. This is a fertile shoot. The infertile shoots look like a green, coarse cylindrical brush. In the past this plant was used in the treatment of tuberculosis. Among the Equisetum, boneset plants can be found. The leaf is often thought to be more interesting than the white flower, as it surrounds the stem entirely, uniting at the base. This plant was widely used as little as 50 years ago as a cure for colds and malaria. Look closely in the brush and small trees along the trail. Several species of warblers.may be seen --the nashville, myrtle, and Tennessee warblers. These warblers usually stop over to rest and feed in hickory Hill Park before con- tinuing the next leg of their migratory journey to northern Minnesota and Canada. . - ;uCRnI 11.111,0 91' DORM MICRmLA6 9 Northeast of mowed until three pioneer stage of excellent area in becomes a forest - trees just pop up dispersed in vari and by animals br relocating the se droppings. It wo sty of the plant materi but some of spring grapes, honeysuckle plums. Traveling alon one will see many s plants with three 1 flowers are wild st and service berries with the elongated shiny -leafed black Wild grapes can be brush. In late spr clusters of grapes leaves. In March floc start to appear in with small trees a familiar "kong-ka- blackbird. The ma than the females a The females are a white in color wit ou may spot a snake along the trail. ill Park are the garter, bull, and hognose. a number of places -- Creek and its tribu- he woods, and in open insects, toads, e make up the diet of are several .interesting Iso known as horsetail r -loving plant that was ns and pioneers to origin of the name snake weed, the plant nd looking amazingly ertile shoot. The a.green, coarse past this plant was uberculosis. Among the can be found. The leaf e interesting than the ads the stem entirely, plant was widely used as a cure for colds and rush and small trees species of warblers.may rtle, and Tennessee usually stop over to ill Park before con- eir migratory journey Canada. N„� ,,r ;L'II lid JURI4 MICRULAb 9 LLL)Art t%AI'riJ� rtiW .:L. .. Northeast of Station 9 is an area that was mowed until three years ago. It is now in its pioneer stage of naturalization. This is an excellent area in which to see how a grassland becomes a forest --without human help. How do trees just pop up in a barren area? Seeds are dispersed in various ways --by rain, wind, people, and by animals brushing against plants thus relocating the seeds, and leaving seed -containing droppings. It would be impossible to name all of the plant materials found in the grassland, but some of spring interest are wild roses, wild grapes, honeysuckles, hawthorn trees, and wild plums. Traveling along the timber line to Station 10, one will see many spring accents. Low -growing plants with three leaflets and tiny, pure white flowers are wild strawberries. The wild plums and service berries will be seen blooming along with the elongated flower clusters of the shiny -leafed black cherry and pin cherry trees. Wild grapes can be seen vining through the under- brush. In late spring and early summer the tiny clusters of grapes can be seen hanging under the leaves. In March flocks of red -winged blackbirds will start to appear in the open grassland area dotted with small trees and shrubs. Listen for the familiar "kong-ka-ree” song of the red -winged blackbird. The males arrive three weeks earlier than the females and choose a proper nesting site. The females are a speckled brown, black, and white in color with a tinge of red on their wings ., !I R INH IOlf 'I BY JORM MICRmLA6 .,..,jr fsl JURM MICkULHu and throats. The rather inconspicuous female selects a mate and, later in May, fulfills the nest -making duties. The nest is built of grasses and plant stalks and is located in small bushes and trees or sedge grass. The spring diet of red -winged blackbirds consists of caterpillars, beetles, grubs, and the remaining seeds of ragweed and smartweed plants. b1ICHW It, MfJ 15 DORM MICROLAS 10 During your se you may come across brilliantly colored dead wood lying abo for a saucer-shaped height and diameter scarlet -colored, an The rich soil is the perfect grow trillium, jack -in -t sharp -lobed hepatic maroon flowers of found nestled in t three -lobed leaves sharp -lobed hepati purplish -green spa Usually the young leaf, and the olde leaves. Several groun grubbing for food vhrashers, rufous - fox sparrows scrat earthworms, beetle After crossin familiar territory be back at Station hill and, at the t 'nconspicuous female in May, fulfills the est is built of grasses cated in small bushes The spring diet of sists of caterpillars, emaining seeds of nts. '-;.,,wt,L.!Lu [iY JOW-11-11LKOLAb 10 LLJAK i<Ar'jj� ,jllu ,L� . During your search for spring wildflowers you may come across the scarlet cup fungus. This brilliantly colored fungus is found attached to dead wood lying about the -woodland floor. Look for a saucer-shaped fungus about one inch in height and diameter. The inside of the cup is scarlet -colored, and the outside is flesh -colored. The rich soil and moist woodland environment is the perfect growing medium for the prairie trillium, jack-in-the-pulpit, bellwort, and sharp -lobed hepatica. In April the three -petaled maroon flowers of the prairie trilliums may be found nestled in the leaf debris along with the three -lobed leaves and white flowers of the sharp -lobed hepatica. In May look for the purplish -green spathe of the jack-in-the-pulpit. Usually the young plants have one three -parted leaf, and the older plants have two to three leaves. Several ground -feeding birds may be spotted grubbing for food in this area. Look for brown thrashers, rufous -sided towhees, ovenbirds, and fox sparrows scratching in the leaf debris for earthworms, beetles, ants, and caterpillars. After crossing the bridge, you will be in familiar territory. Turn left (east) and you will be back at Station 5. Please back track up the hill and, at the top, turn west to find Station 11. •. .. -- •a].uni III4CI113Y JORM MICROLAS 1,:I ;L 1i L, 1S JURM MILkULNu 11 UW'tK kAl iJ, i,Nl� .L., n:,. ,.--. �. The false Solomon's -seal --a cousin of the true Solomon's -seal --may be found in this wooded area. Look for a plant with a gently curving stem, alternately situated leaves, and terminal (at the tip of the stem) clusters of delicate, creamy -white flowers. Spring beauties may also be ornamenting the woodland floor. These plants inhabit moist woods and have pinkish -red flowers (five petals) and a pair of linear leaves. Glance into the timber bordering the trail. Black and white warblers and American restarts may inhabit the undersandyltrees vae in this e up the area.Beetles, insect eggs, bulk of these two warblers' diets. Winding through the underbrush, trumpet and limber honeysuckles can be found. The round leaves have the same characteristic as boneset, in that they unite at the base. In mid -spring to summer the honeysuckles' coral or yellow flowers can be spotted. The white flower clusters of the highbush cranberry can also be seen blooming �1.nm the trail at this time. On the north side 12 The colorful ma spotted in this area black in color with breast and rump. Th and choose a nesting the females arrive male and female sha During May look for aBaltimore oriole in elder, and silver m rely on insects for Hairy caterpillars, supply needed nouri After passing. for an old foundati This is the site of pest house. In use the pest house sery victims of smallpox diptheria and scarl pest house was loc Cemetery --to in sur from noninfected r Frank Yavorsky was -seal--a cousin of the be found in this wooded with a gently curving ed leaves, and terminal clusters of delicate, pring beauties may also and floor. These plants have pinkish -red flowers _of.linear leaves. ber bordering the trail. and American restarts ry trees'in this area. d larvae make up the rs' diets. underbrush, trumpet and e found. The round acteristic as boneset, base. In mid -spring s' coral or yellow flowers e flower clusters of the so:be.seen blooming ime. On the north side some of the few ferns ,LtWr:L:'!u J 6Y J0RM MILkOLAB 12 I,LUA1� 1iiii'1JJ AkL) oL- i. I.. The colorful male Baltimore oriole may be spotted in this area. The male is predominantly black in color with a splash of orange on his breast and rump. The male orioles return in April and choose a nesting area. Several weeks later the females arrive and select a mate. Both the male and female share in the nest -making duties. During May look for the pendant -shaped nest of the Baltimore oriole in elm, cottonwood, apple, box elder, and silver maple trees. Baltimore orioles rely on insects for most of their spring diet. Hairy caterpillars, beetles, moths, and ants supply needed nourishment for these birds. After passing Station 12, look to your left for an old foundation surrounded by a fence. This is the site of Iowa City's third and last pest house. In use from approximately 1915 to 1925, the pest house served as a quarantine area for victims of smallpox and later was used to house diptheria and scarlet fever sufferers. The third pest house was located 200 yards east of Oakland Cemetery --to insure isolation of its occupants from noninfected residents of Iowa City. Frank Yavorsky was the sole attendant for the disease -stricken individuals. Mr. Yavorsky was immune to smallpox and was paid by the City of Iowa City to care for the quarantined people. AKR01101I1) BY JORM MICRmLAB R11 ,1� iLr'uu by JUkM MICRULAD cUArc KAriw NfIJ 1 o. .:11(unt ILMI J) BY JORM MICROLA9 There is so muc feel at this time in booklet does not try park, but attempts t in our visitors. W to search further, and any other sourc for the magic that unique park. If you have an nature trail or are for groups, please Deb Quade at 354-18 Thank you. Prepared for the Ci j Department of Parks Cover illustration Copyriqht cc 1978 City of Iowa City, Text: Dianne E. La Horticulturi Deb Quade Interpretive Illustrations: vi Calligraphy: Debo Typing: Ellen R. 6 S s ;L .- by JAM aICkOLNb There is so much to see, smell, hear, and feel at this time in Hickory Hill Park. This booklet does not try to name everything in the park, but attempts to touch the wonder and curiosity in our visitors. We hope that you will be inspired to search further, with the aid of our bibliography and any other sources that are at your disposal, for the magic that can be experienced in this unique park. If you have any questions concerning the nature trail or are interested in a guided hike for groups, please contact Dianne E. Lacina or Deb Quade at 354-1800, extension 249. Thank you. Prepared for the City of Iowa City Department of Parks and Recreation Cover illustration and textual illustrations Copyriqht O 1978 by Vicki Grafetin and the City of Iowa City, Iowa Text: Dianne E. Lacina Horticulturist Deb Quade Interpretive Naturalist Illustrations: Vicki Grafentin Calligraphy: Deborah Gould Typing: Ellen R. Flowers . -....!11 CRuf ILMI 01' JoRM MICROLAB OMNI 'M ;L .- by JAM aICkOLNb There is so much to see, smell, hear, and feel at this time in Hickory Hill Park. This booklet does not try to name everything in the park, but attempts to touch the wonder and curiosity in our visitors. We hope that you will be inspired to search further, with the aid of our bibliography and any other sources that are at your disposal, for the magic that can be experienced in this unique park. If you have any questions concerning the nature trail or are interested in a guided hike for groups, please contact Dianne E. Lacina or Deb Quade at 354-1800, extension 249. Thank you. Prepared for the City of Iowa City Department of Parks and Recreation Cover illustration and textual illustrations Copyriqht O 1978 by Vicki Grafetin and the City of Iowa City, Iowa Text: Dianne E. Lacina Horticulturist Deb Quade Interpretive Naturalist Illustrations: Vicki Grafentin Calligraphy: Deborah Gould Typing: Ellen R. Flowers . -....!11 CRuf ILMI 01' JoRM MICROLAB �.;:,.�•:��;;L>tiu by JORI4 141CROLA6 I,LDArc kAViJ'� A(IJ I'L-- .. FOR MORE INFORMATION A Field Guide to the Insects - Donald W. Borror and Richard E. White Handbook of Nature Study - Anna Botsford Comstock How to Know the Wildflowers - Mrs. William Starr Dana Attracting Birds: From the Prairies to the Atlantic - Verne E. Davison Fieldbook of Illinois Mammals - Donald F. Hoffineister A Field Guide to Wildflowers - Roger Tory Peterson and Margaret McKenny Birds of North America - Chandler S. Robbins, Hertel Bruun, and IIerbert S. Zim The Shrub Identification Book - George W. D. Symonds The Tree Identification Book - George W. D. Symonds Irving Weber's Iowa City - Irving Weber Golden Guide Series: A. Weeds - Alexander C. Martin B. Non -flowering Plants - Floyd S. Shuttleworth and Herbert S. Zim C. Birds - IIerbert S. Zim and Ira N. Gabrielson D. Flowers - Herbert S. Zim and Alexander C. Martin E. Mammals - Herbert S. Zim and Donald F. IIoffineister MICRO[1U.111) 6Y DORM MICR6LAB 141GROFIL14ED BY JORM MICROLAB • CEDAR RAPIDS AND ULS MUINL'�, IUK1'+ City of Iowa Citti MEMORANDUM - pAryl May 5, 1978 TO: Neal Berlin, City Manager fROft — Michael E. Kucharzak, Director, Housing & Inspection Services RE: Monthly Report - April 1978 Attached is the monthly report for the Department of Housing & Inspection Services. i i I I i i i I i r I I 96/ Y K' IdILROFIIMED BY ,l JORM MICR�LA13 Cf DAP. RANDS • SFS MORICS llh,ROFILMED BY JORM 141CROLAB CEDAR RAPIO:i AND ULS :'Iui:iu, 10-1 IV. The Housing Commission met on April 5, 1978. Sheets addressed the Commission on the progress of the Housing Policy Plan. Commission gave their support for the Application for Turnkey Housing. Commissioners were also notified of new Fair Market Rent Limits. Three of the Commissioners attended the spring conference of NAHRO, held at the Ironmen Inn. PROJECTED ACTIVITY: I. During May, 3 units will be converted from Section 23 to Section 8. It is projected that 5 new units will be brought into the Program. The revised Annual Contributions Contract which will reflect 334 Section 8 Existing, with a maximum amount of $705,468.00 will be received during May. II. A change in one tenant will occur during May. Inspection of the Willow Street Building will be completed. III. Completed IV. The Housing Commission is scheduled to meet May 3, 1978. Discussion on the final plans for a Housing information booklet will continue. It is projected that two new commissioners will be appointed to fill vacancies left by Hibbs and Kamath. Election of officers. I-0ICRUILMED OY JORM MICR�LAB CMAP • ?ES 14nINf, ASSISTED HOUSING GOALS: I. 309 UNITS SECTION 8 EXISTING UNITS. Convert 72 additional units of Section 23 to Section 8 units. Continue to provide assistance to families under Section 23 reducing the number of units to 0 by June 30, 1978. 11. 64 UNITS NEW CONSTRUCTION UNDER SECTION 8. To assist in providing additional housing units for low income, elderly and handicapped persons. III. HOUSING ASSISTANCE PLAN. Provide input to the Housing Assistance Plan for the third year HCFA application. IV. HOUSING COMMISSION. Provide administrative support to the Iowa City Housing Commission. APRIL ACTIVITY: I. During April, 7 units were brought into Section 8 Program. Two units were Section 23 conversions. Total units Section 8, 280. Total both programs, 291. 29 annual or final, 7 move in inspections were performed. 10 applications for Section 8 were approved. Approval received from Department of Housing and Urban Development for twenty- five units in recently completed structures effective July 1, 1978. Assisted Housing Staff attended the NAHRO Conference held at the Ironmen Inn, April 19, 20, and 21st. Housing Coordinator attended a briefing on 202 Housing in Ankeny, on Wednesday, April 12, 1978. Application for 48 units of Turnkey Housing was submitted to the Department of Housing and Urban Development Office in Des Moines. Budget was submitted for FY '79, approval expected during May. II. Two tenants terminated their leases at Autumn Park, successors were selected in accordance with Autumn Park policies. Management is making an inspection of entire project to determine possible minor building deficiencies. Muscatine Building completed. III. Completed. IV. The Housing Commission met on April 5, 1978. Sheets addressed the Commission on the progress of the Housing Policy Plan. Commission gave their support for the Application for Turnkey Housing. Commissioners were also notified of new Fair Market Rent Limits. Three of the Commissioners attended the spring conference of NAHRO, held at the Ironmen Inn. PROJECTED ACTIVITY: I. During May, 3 units will be converted from Section 23 to Section 8. It is projected that 5 new units will be brought into the Program. The revised Annual Contributions Contract which will reflect 334 Section 8 Existing, with a maximum amount of $705,468.00 will be received during May. II. A change in one tenant will occur during May. Inspection of the Willow Street Building will be completed. III. Completed IV. The Housing Commission is scheduled to meet May 3, 1978. Discussion on the final plans for a Housing information booklet will continue. It is projected that two new commissioners will be appointed to fill vacancies left by Hibbs and Kamath. Election of officers. I-0ICRUILMED OY JORM MICR�LAB CMAP • ?ES 14nINf, MILRUFILMED BY JORM 141CROLAB CEDAR RAPIDS AND ULS 101NL�, iul; HOUSING INSPECTION MAY GOALS: 1. Perform 50 systematic inspections in 403 area. 2. Perform annual inspections of multiple dwellings. 3. Conduct reinspections as required. 4. Adopt new Housing Occupancy & Maintenance Code. 5. Begin use of new field inspection forms and coordinate same with word processing. 6. Complete design of computer billing system. APRIL ACTIVITY: 1. 14 systematic area inspections 36 routine annual inspections 19 complaint inspections 2. 753 dwelling units inspected 527 rooming units inspected 115 reinspections 3. 36 violation letters issued 1 emergency order issued 68 compliances issued 4. 0 court appearances 0 intent to placard 1 placard 2 housing appeals 0 administrative review 5. Revised HOMC and held first reading of current draft. 6. Planning underway on computer billing system: 60 day & 30 day notices designed. T• li rT MICRUILMED BY ' DORM MICR+LAB ' CFMAP PAVIn', . '1F5 MDINFS r'IjCROFILMEU BY JORM MICROLAB • CEDAR RAPIDS AND UES NU1fiLi, 104.+ HOUSING REHABILITATION GOALS THROUGH JUNE 30, 1978 1. Total number of completed projects - 30. 2. Total funds to be encumbered or spent - $350,000. 3. Full integration of 312 financing into the City Rehab financing package. APRIL ACTIVITIES 1. Training on Minimum Housing Code continues. 2. Processing 312 applications. 3. Financing Section: a.) Conducted 10 interviews. b.) Gathered statistics for Council presentation on grant income limits. c.) $250,000 contracted to date. d.) Finance Specialist attended NAHRO Conference in Iowa City. Construction Section: a.) 4 structure surveys completed. b.) 5 out for bids. c. Began construction on 4 structures. d. 22 structures under construction. e.) Total fo 8 houses finished to date. f. Accepted bids on some 312 applications. PROPOSED MAY ACTIVITIES: 1. Begin construction on 5 structures. 2. Expand our service on no -interest loans. 3. Conclude construction on 8 structures. i 141CROFILMED BY JORM MICR+LAB f.(DAP RANDI, . n(5 MOVIr5 MILI(V ILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MWiL;, iUr,,; BUILDING INSPECTION APRIL ACTIVITY: 1. Started circulating pamphlets on what information is needed for application of a building permit. 2. Completed print review for College Block Building. 3. Attended a seminar on Energy Code. 4. Participated in setting a training program for the Board of Appeals. 5. Held examinations for both plumbing and electrical applicants. 6. 51 permits were issued for a monthly total of $709,034. This brought the total for this year to 199 permits reflecting $8,371,006 in construction. The above figures are composed of 10 new single family dwellings and 9 other types of new construction. In addition, 37 alteration permits and 1 moving permit were issued. GOALS FOR MAY: 1. Systemize a procedure for condemnations. 2. Begin review of the Super Block enclosed shopping mall. 3. Issue a building permit for College Block Building. 4. Prepare more information pamphlets for circulation. 5. Review amendments for the UBC. T ti IdICRorTWED BY JORM MICR4�LAB CmnR PAPn • nrs wnPIFs I-'i1LR0FILMED BY JORM MICROLAB CEDAR RAPIDS AND UL, :IUINLu i APRIL REPORT POLICE DEPARTMENT The Iowa City Police Department received 2063 citizen generated requests for service during April, approximately 100 more than the prior month. Various types of thefts rose sharply, but not unexpectedly. Warmer weather, larceny, and drunk driving seem to go togetherthefts, . Fortunately, the number of arrests for these crimes also increased during the month. The arrest of seven juveniles cleared several dozen break-ins reported in the Iowa City area. Patrol officers conducted this very fruitful investigation. A total of 2444 arrests were made or citations issued. Fifty new cases were assigned to the Detective Bureau for investigation and thirty-nine closed by investigation or arrest of the suspected offender. Animal Control officers responded to one hundred forty requests for service. That figure is roughly one-half of the complaints received in the same month during the same month last year. Adoptions of unclaimed animals continues to increase slowly, indicating the wisdom of the Council's decision in establishing stringent adoption rules. Of particular interest generally is the great success of the Patrol Division in responding to and continuing investigations when warranted, of serious most police agency patrols criminal matters. Traditionally, conduct only preliminary investigation with the detectives assuming the responsibility for follow-up. While Iowa City Detectives still receive some primary assignments, increased responsibility for investigations is focused within the patrol force ---and the results, whether working with juveniles or handling criminal case has been uniformly good. Even those people who have been detectives for some years are enthusiastic about the results this approach to modified team policing has gained. With some additions of advanced training and necessary equipment the patrol units will be able to handle the majority of problems that make investigaions of longer duration necessary within the shift. It appears to be the best use of Alice resources. Statistical summaries are appended. 96 / MICROFILMED BY ' JORM MICR+LAB CFMG PPf 1P''7fC 'd011lfS miuQFILMED BY JORM MICROLAB CLDAk RAPIDS AND ULS I ILLEGIBLE DOCUMENT, ALL OR IN PART JORM MICR(PLAB TARGET SERIES FOLLOWING DOCUMENT ILLEGIBLE ENTIRELY OR IN PART •� _tr!^ :4ICI10FILMED BY JORM MICRWLAB I;IILROFIL'4LD BY JORM MICROLAB LEDAR RAVIOS AND U't.S MUIIIL�, !U'+d+ co.aca Ly. /a -Ai 'S0. "o r aL °° ya•00cl sf0. o0 :i.:..: W Ocror;l� G .o prplls r o0 go.s d3LH, ro r p.91 _ ... _. ..--- lala'Y' JJs••� ..—_ too. ---� Lo,fa... 1 Ittwlrj' Ci n:.• �o • 1>9 al5 Ale --s :9.._ � AS MICROFILM[O BY JORM MICR+LAB frO(,R I?ONIDS PES MOINES .sz JAC) i ..,.• •;:,:,.::) .......�. � _�3...--------� ----.yo....- ---.-�/l 9---- J (ems -- .�:,;.:.,.: ,;.•..: i .- `�--- •-- --- �- -._ o... --�-..110-----1---- co.aca Ly. /a -Ai 'S0. "o r aL °° ya•00cl sf0. o0 :i.:..: W Ocror;l� G .o prplls r o0 go.s d3LH, ro r p.91 _ ... _. ..--- lala'Y' JJs••� ..—_ too. ---� Lo,fa... 1 Ittwlrj' Ci n:.• �o • 1>9 al5 Ale --s :9.._ � AS MICROFILM[O BY JORM MICR+LAB frO(,R I?ONIDS PES MOINES MICROFIUi ED BY JORM I.IICROLAB . ,`-_AINTS RECEIVED BY POLICE 0100 CRIMINAL HOMICIDE 0200 RAPE 0300 ROBBERY 0400 ASSAULT 0500 BURGLARY 0600 LARCENY 0700 MOTOR VEHICLE THEFTS 0900 ARSON 1000 FORGERY & COUNTERFEITING 1100 FRAUD 1200 EMBEZZLEMENT , 11300 STOLEN PROPERTY (receive -cross. buv 1400 VANDALISM 1500 WEAPONS (carry-poss.) 1600 PROSTITUTION 1700 SEX OFFENSES (exc. rave & nrostitu i 11800 CONTROLLED SUBSTANCES 1900 GAMBLING 2000 OFFENSES AGAINST FAMILY & CHILDREN 2100 OMVUI '2200 LIQUOR LAID VIOLATIONS 2300 INTOXICATION CEDAR RAPIDS AND OLS h1u1hL5, iUvi;. JAN.I FEB. I MAR. IAPR. I cLAY.I JUN.I JUL.I AUG.I SEPI OCT.I NOV.I DEC. 0 0 I 1 0 1 0 3 0 2 1 1 2 6 6 11 6 33 38 41 37 103 108 112 1159 13 12 15 18 0 0 0 0 3 98 1 4 7 14 4 1 2 1 I 1 0 0 66 44 181 87 2 1 0--0 I ~ n 0 a o 10 6 10 9 4 7 8 5 1 1 0 0 8 0 2 2 28 27 33 43 3 4 8 3 20 16 16 18 MICROFILM BY JCRM MICR+LAE MAP P.APIM • PLS MOIBrS u 2400 2500 2600 3000 3200 3400 3600 ' 3700 3800 4000 4200 4400 4600 4800 5000 5200 ! 5400 i. 5600 I 5800 6.000 6200 6400 rtiURUFILMED BY JORM MICROLAB CEDAR RAPIDS AND ULS MulI4L�, lu'j- Aa.l FEB. I YAR. I APR.I }IAY. JU:I.I JUL. AUG. SEP, OCT. NOV.1 DEC. i 54 90 131 +- 1 :-3 br- 75 DISORDERLY CONDUCT _._ � � 5 10 �28, 16 0 0 0 i - - -1--i- I O VAGRANCY 12 11 13 7 FIRE ALL OTHER CRIMINAL VIOLATIONS(exc.traf 9 4 I 5 16 0 0 ABANDON/RECOVER VEHICLES - T014 IN 15 19 16 I 2 2 4 6 31. 284 283 2281239 ACCIDENT - MOTOR VEHICLE 1 0 0 ACCIDENT - OTHER 1 0 1 0 1 4 I HUNTING COMPLAINT (exc. trespass) I 156 ALAR'1-INTRUSION/TROUBLE/SILENT ALARA 1142 1111 160 150 qg 40 INFORMATION - MISC. 1 I O 0 0 ALARM - FIRE (not call in) }--- - -- i -- - 418[ 343 312 j 1 0 _307 ASSIST & SERVICE 1 I ATTEvfPT TO LOCATE 76 , 34 -i 51 L 57 0 I I 0 0 I 0 I 0 BOATING/RECREATION MATER CO:IPLAINTS __--�___.�_. 1__-_-L_--:.—----L----- i ---� -- - 20 17 29 40 I -• - - ------. CIVIL DISPUTE. OR PROBLb.I -- ------ - - - - --- -- Y� -• ti 141CROMMED BY DORM MICR+LAO MAP PAPIh$ • IF,S MO X'5 n 41 DEATH INVEST/SUDDEN DEATH/BODIES FOUND, -1- 0 ;-_0_. 43 34 27= -1 --'-- DOG & CAT & DO'IESTIC I +- 1 :-3 br- DU71PING & RUBBISH1_1 .--i-0 _._ � � 5 10 �28, 16 FAIMILY/DOMESTIC DISPUTE/DISTURBANCE i - - -1--i- 12 11 13 7 FIRE 4 0 0 0 GUNSHOTS 2 4 6 31. HAZARDOUS ROAD CONDITIONS 1 0 0 0 HUNTING COMPLAINT (exc. trespass) 156 53 qg 40 INFORMATION - MISC. 0 0 0 0 INVESTIGATE - MISC. Y� -• ti 141CROMMED BY DORM MICR+LAO MAP PAPIh$ • IF,S MO X'5 n 41 mICROFILMED BY JORM 141CROLAB CEDAR RAPIDS AND UES MUINL�, luvj" 6500 JUVE&4ILE - MISC. 6600 LIVESTOCK 6800 LOST & FOUND PROPERTY 7000 MEZJTAL .^.OMPLAINT 7200 MISC. COaPLAIHT/SERVICE REQUEST 7400 gUICIDE 7600 SUSPICION 7700 WEATHER/BAD, ETC. I 7800 WILDLIFE/DEER KILLS 8000 TRAFFIC VIOLATIONS 8100 SNIMPIOBILE COMPLAINTS 8400 PARKING TOTALS i 1 JA:q.' FEB.P51 APR. MAY. JU!J. JUL. AUG. SEP, OCT. NOV. DEC, 26 25 48 2 I 0 1 63 63 77 61 � 3 1 3 1 5 38 45 104 1103• 2 0 S a i 0 57 55 57 49 0 0 i 0 0 1 0 0 1 oil � 16 13 14 —41� t —�' 4 L 1 OI 5 1 270_! 285 _ i 226 254: ! I Y •�*" 1•IICROFILKED BY JORM MICR+LAB CV0AP I?Art7S 71i d0 L7F.5 MILROFILi,IED BY JORM MICROLAB ARRESTS MADE BY POLICE - 0100 CRIMINAL HOMICIDE. 0200 RAPE 0300 ROBBERY L ' 1400 ASSAULT 0500 BURGLARY 0600 LARCENY i 0700 MOTOR VEHICLE THEFTS 0900 ARSON 1000 FORGERY & COUNTERFEITING 1100 FRAUD 1200 EMBEZZLEMENT 1300 STOLEN PROPERTY (receive -doss. buv 1400 VANDALISM 1500 WEAPONS (carry-poss.) 1600 PROSTITUTION 1700 SEX OFFENSES (exc. rape & prostitu '1800 CONTROLLED SUBSTANCES 1900 GAMBLING 2000 OFFENSES AGAINST FAMILY & CHILDREN 12100 OMVUI 12200 LIQUOR LAW VIOLATIONS 2300 INTOXICATION ti CEDAR RAPIDS AND ULS AUiNLS, iUvBti JAP.I FEB. I LIAR. IAPR. I MAY.I JUid.I JUI..I AUG.I SEPI OCT.I NOV.I DEC. 0 0 0 0 0 etc) 1 0 0 3 3 0 0 0 0 2 0 0 0 0 n n 0 1 0 3 1 6 4 2 1 3 0 3 15 11 12 29' 1 1 1 0 0 0 0 0 0 0 0 2 1 3 1 1 0 0 0 0 etc) 1 0 0 3 3 4 1 3 2 0 0 0 0 n n n 141LROrILMED BY JORM MICROLAB CEDAR RAPIDS AND DLS IUIIIL�, lUvJh I MIMI ILMED BY JORM MICR+LAB (f N1R P.APM! . • X1 MOINES JA:d.iFEB.IMAR. APR. lAY. JUN. JUL. AUG. 1 SEP, OCT. 1 NOV. 1 DEC. 2400 DISORDERLY CONDUCT 16 I 3 4 1 2500 VAGRANCY IO I 0 0 0 2600 ALL OTHER CRIMINAL VIOLATIONS(exc.traf 26 124 34 29 3000 ABANDON/RECOVER VEHICLES - T014 IN 0 0 0 0 j 0 0 3200 ACCIDENT — HOTOP. VEHICLE 0 0 3400 ACCIDENT — OTHER 0 0 0 0 1 0 0 I I. 3600 ALAR'i—INTRUSION/TROUBLE/SILENT ALARM 10 0 I 0 0 3700 ALARM - FIRE (not call in) 0 0 0 0 3800 ASSIST & SERVICE 0 1_ 0 4000 0 I 0 0 ATTE,-TT TO LOCATE O0 I 0 I 0 4200 BOATING/RECREATION WATER CONPLAIZITS 0 0 4400 CI!'IL DISPUTE OR PROBLE:1 0 001_ 0_,____ I i 4600 DFATH INVEST/SUDDEN DEATII/BODIES FOUND:_—i_ 0 I 0 0 4800 DOG & CAT & DOMESTIC 0 0 0 0 5000 DU:4PI:4G & RUBBISH 0 0 0 0 1 1 I 0 0_ 5200 FA?tILY/DOMESTICDISPUTE/DISTURBANCE 0 0 5400 FIRE 0 0 — 0 0 I 0 0 5600 GUNSHOTS 0 0 0 0 5800 HAZARDOUS ROAD CONDITIONS 0 0 0 0 0 0 6000 HUNTING COMPLAINT (exc. trespass) 0 0 0 0 6200 INFORMATION - MISC. 6400 INVESTIGATE - MISC. 0 0 0 0 I MIMI ILMED BY JORM MICR+LAB (f N1R P.APM! . • X1 MOINES 141LROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MUINLS, IUVJA 6500 JUVENILE - MISC. 6600 LIVESTOCK 6800 LOST 6 FOUND PROPERTY 7000 MENTAL COMPLAINT 7200 MISC. COaPLAINT/SERVICE REQUEST i 7400 SUICIDE 7600 SUSPICION 7700 WEATHER/BAD, ETC. 7800 IJILDLIFE/DEER KILLS 8000 TRAFFIC VIOLATIONS 8100 SNOWIMBILE COMPLAINTS 8400 PARKING TRAFFIC TOTALS n SAN. FEB.IM4R. APR. PAY. JUN. JUL. AUC. SEP. IOCT. INOV. IDEC. 0 0 0 0 0 I O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 I 0 0 0 0 0 0 1 0 0 i j 0 0 0i 0 I 0 i --_-1--� -- - 1;261412288 16051791 I I To-... C; r^•------.. MICROFILMED BY DORM MICR+LA6 CFPAR VAPID; • DCS MOIAFS 1.11CRUFILMED BY JORM MICROLAB MONTHLY REPORT FIRE DEPARTMENT APRIL 1978 CEDAR RAPIDS AND uLS iiUIINL> The Fire Department responded to a total of 65 emergencies during the past month. All emergency situations were handled without difficulty. We feel very fortunate there were no deaths nor injuries to civilians nor firefighters to report during the past month. Fire loss for the month totaled some $ 24,142.14 , up slightly from the previous month. All fires were investigated and their causes established. The Robert L. Hein Life Saving Award was presented to Mr. Kenneth Krenz for rescuing a neighbor from her burning home and undoubtedly saving her life. Entrance exams were held April 18th and 35 applicants were given written as well as physical agility tests. I Inspections of University Buildings were completed late in the month. All violations and recommendations will be forwarded to proper authorities and follow up inspections by the Fire Marshal will be made. I . I FUTURE Preparations are being made to test all Fire Department hose during the upcoming month. Immediately following hose testing all first line pumpers as well as reserve pumpers will be tested from draft, for rated pumping capacity as required by I.S.O. If time permits later on in the month our trucks cleaning program will be implemented. The equipment will be thoroughly cleaned and then an undercoating applled'to control rusting. 2M MICROFILMED BY i DORM MICR4�LAB CFOM' Pno10', • PFS �101pF4 N:i ufUi ILiMLJ BY JORM MICRULAB LEDAR RAI) IJ5 A!iD JL' 7iu.�.L;, MOAMILY REPORT APRIL 1978 FIRE DEPARTMENT MONTH OF FIRE DEPARTMENT ACTIVITIES THIS MONTH TIIIS YEAR TO DATE LAST YEAR TO DATE FIRE ALARMS 28 78 90 RE H(WIFST MISTAKES 7 12 PIMS77GATIOUS 32 37 TOTAL F.HEMEHCIES 65 180 188 1'ISPECTIMS 223 1 964 913 1 110 1 119 165 i'EE1l 7CE 2 16 18 FIRE VRILEr- 9 lbCORPLAMTJ 1 15 NO Tgu- 196 506 ATION., 3u 55 11 1 0 0 SCHOOLSRE 0 0 0 TIT4 TOURS 10 25 26 2 19 27 1,1 ARIES TO FIREFIGHTERS 1 2 3 ATHS OF FIR JURIFS TO Cl CLASSIFICATION NO. THIS AMMTH LOSS THIS MOM VALUATION LOSS THIS YEAR LOSS LAST YEAR IME OF EQUIPMENT THIS MONTH THIS YEAR THIS MOUTH THIS YEAR M;CROII LMCU By DORM MICROLA13 C!dAI. :, IT . �, t!nl'If' 141t,kOFILMED BY JORM MICROLAB To: Robert P. Keating Subject: Monthly Report Date: May 3, 1978 CEDAR RAPIDS AND ULS 1UiNL", IUrI„ The followinq is a report of the activities of the Fire Marshal's Office for the month of April - 1978: Fire Marshal and Batt. Chief Wombacher attended the quarterly meeting of Hawkeye State Fire Safety Association at Des Moines, Iowa. The program was largely discussion of sprinkler systems, installations, requirements, maintenance, isnpections and water supplies. Chief Keating and Fire Marshal attended tornado seminar conducted by the Civil Defense Director. Also attended tornado procedures practices that will be held at the Quad. Fire Prevention Program, fire extinguisher demonstration and actual fire drill was held at A.C.T. on Gilbert Ct. Training Officer, Acting Lieut. Farmer, Firefighter Hanson and Fire Chief and Fire Marshal conducted this session. Inspections - 14 Fiulti-Dwelling - 4 Drinking establishments (Beer Permits) - 2 Day Care (for State Certification) - 2 Fire Escapes (Existing) - 3 Sprinkler System (Existing) - 2 Systems Unlimited - 1 Follow Up Inspections - 4 These are special inspections, that Fire Department Officers requested the Fire Marshal to cite violations and enforce rules and regulations and correction letters sent. Fire Invest! atlons - 2 neo these nvo ved a 1970 Chevrolet van that was set on fire on Mormon Trek Rd. The other was an arson fire in the Pentacrest Garden Apartments that are under construction. At this time no suspects. The Fire Marshal used two weeks of vacation in the last part of April. K.. Respectfully submitted, 11. KioFawrence re Marshal bIICROrILMED BY JORM MICR+LAE3 rrnnn enrl ; . ')r< anrirs IY1l.kUIILMLO BY JORM MICROLAB T114IMING " 'ORTS CEDAR kAPIUS AND ULA iu,: L., DATE APRIL 1979 Shift #1 Number of flours gtdb Number of Urills 5b Shift #?. Number of (lours 244 Number of Drills 55 _ Shift #3 Number of (lours 265 Numher of Drills 79 TOTAL NUMBER OF HOURS 795 TOTAL NUMBER OF DRILLS 190 EQUIPMENT AT DRILLS 4" (lose 201)' Truck #351 7 Truck. A147 B 3" dose 400' Truck #354 B Truck, #169 2 2�" (lose 400' Truck #360 n 1's" Hose 950' Truck. 0162 16 Ft. of Booster 570 Truck. #163 3 Ft. of Ladders ------ Times Pump Used 725 ..-------- 23 Truck Truck #364 5 #.365 6 'lozzle Lines 23 Truck #366 3 Other 1".inor Equipment Hazardous Materials Work Rooks, Hose rollers, Rope, Portahle radio, Projector, Screen, Films, Air compressor, Maps, Inspection Books, Portable extinguishers, Air masks, Strategy and leadership questions, Resuscitator, Ladder nozzle, Rope tools, Safety belts. Firefinhters and Officers participated in a total of 190 drills with a total of 795 active hours. Weather was in our favor and a lot of the drills were done outside. Am workinq on C.P.R. at Westinghouse with a goal of 10% of the personnel heinq certified. Jerry Mumford is assisting me with this program. His aid is very much appreciated. I also aided Sue Clark from Johnson County Ambulance at Oakdale in certifying 26 personnel at that complex. The physical agility test was run on April kith. All in all 1t looks like a very promising group of applicants. The Fire Marshal was on vacation during thes month so I had the pleasure of doing some inspections and also aided the Chief in the investigation of a fire. I worked with the College of Nursing in the making of a set of slides to aid in teaching fire safety to students at that facility. MICROVILMED BY ' JORM MICR6LAS MAP VAP('"N01V1c MICR01ILMLD BY JORM MICRDLAB CEDAk RAPIDS AND UES MUINLO, iur- I have been asked to help teach a class at Fire School in June on structural fire fighting problems. I will get the particulars and have them in May or Junes report. Am working with Civil Defense Officers on setting up some classes on hazardous materials relating to all hranches of puhlic safety. There was an extinguisher demonstration put on for the people of A.C.T. on South Gilbert Court, in the coming months there are scheduled a lot more as we try to reach all of the public with some type of fire prevention. Respectfully submitted, 1 Thomas L. Hansen Training nfficer 111CROFILMED BY JORM MICR+LAB MAP RAPM nFS M019I"S The Building Line Volume 9 ELECTRICAL CODE CHANGES May 1978 On March 14, 1978, members of the Iowa City Council adopted the 1978 National Electric Code and certain additions and amendments thereto. There are many changes in the new code, but some of the major ones we thought should be brought to your attention. These changes are as follows: 1. A grounding bar will be necessary in every service panel. This must be purchased separately. The neutral bar cannot be utilized as the grounding bar. s in e past, 2 It will be in additiionntoessrthisythe ground mustto ground the salsocbeto the connectedetomane8'aX 5/8"hgrou grounding rod. 3. Split circuits in the kitchen, dining room and family room as provided for in the old code are now illegal. Two individual 20 amp circuits are now required in these areas and may be divided at your discretion. These circuits may not, however, have any other items such as lights, dishwasher, etc., on them. 4. At some point between the meter socket and the service panel, the raceway must be sealed to stop the air flow and condensation. 5. The practice of putting two or more romex wires in one clamp is no longer permitted. Each wire will have to be clamped individually at all boxes and at the service panel. 6. All contractors starting work prior to obtaining a permit will be assessed a triple fee. 7. All contractors must have on file a copy of their insurancerp for to the 1st. of January. B. The fee for a contractor's license is now $25.00 and a journeyman's license is now $10.00. 9. All contractors working in manufacturing plants repairing or installing new mach- inery will obtain a permit and call for inspections. 10. All receptacle outlets in garages are now required to be connected to a ground fault interupter, G.F.I. 11. All electrical boxes must be permanently attached with all romex secured within 12" from the box. Romex cannot be used as an extension cord. This will affect dishwasher installations. 12. Boxes shall be used at all junctions or taps. 13. All service, rough -in, and final inspections must be called in. These are just a few of many changes that have occurred in the new ordinance. We encourage all of you to obtain a new code and the amendments for your review. Copies of this article are being mailed to all_ currently licensed electricians in Iowa City_ *** NEW BROCHURE AVAILABLE *** "Building Permits for Residential Construction", a two page brochure outli.ning the requirements for obtaining a residential building per- mit, the types of inspections and other basic procedure information is available at no cost from the Building Division. 96 2 .IoRM MICRQI_AO HL..SING REHABILITATION PROGRA.. There have been some changes made! Income Changes The income guidelines have been raised to better reflect the senior citizen incomes in Iowa City. We expect to pick up several new cases as a result of this change. Have your interested clients give us a call to see if they are eligible for Rehab financing. Billing Dates Starting May 15th., Rehab contractors should turn in their invoices on the 1st. and 15th. of the month. Checks will then be issued the 15th. and the 25th. We think that this will be more efficient and save all of us a lot of time. Office Hours .Jim or Dean plan to be in the office until 9:00 A.M. every day to handle walk-ins. So if you need to talk to them - that's a good time. INN NNMRMWN STATISTICS MINIMUM HOUSING During April, 1978, 206 structures were inspected containing 753 dwelling units and 527 rooming units. 412 dwelling units and 110 rooming units were found to be in compliance with the Minimum Housing Code of Iowa City. 341 dwell- ing units and 417 rooming units did not comply with the Minimum Housing Code. SSI 'oN liwied tlM01 'A110 tlM01 aiva 30tl1SOd 'S 'O �,LYII A'IIIH BUILDING INSPECTION During the month of April, 1978, 56 Build- ing Permits, 6 Mechanical Permits, 20 Plumbing Permits, and 43 Electrical Per- mits have been issued by the City. The total value of all April construction in Iowa City is $709,034. There was one Moving Permit issued. HOUSING ASSISTANCE PROGRAM During April, 1978, 7 units were brought into the Section 8 Program. There are 11 units left in Section 23. Total units, Section 8 = 280. DORM MICROLAF3 OVEZ9 Pmol '4410 enrol •4S u046ulyseM 4se3 OLV saolA.iaS uol4oadsul pue 66isnoH 16 4uaw4jeda0 4410 umoi 30 s4 o Ma."it, Kuhn, rear old ronvener of flit, AralPan dn•rs. ,goer' her ramhd and oafspnkrn rims ,if old a,p, is a rt,. r 11111 1"'Yerrace on The ('hanging lnmgrt of 'I.ging" In l nt1 ngt'lrs. and Plain Fruth anter (arid, Rater um on hand to report. Some find Kulm's 115hnrtanons and opl11101( un.st'llling, radi(•al, and sten mora. .groat, but tate epittnrti:t•t the new spirit of the old frwr, honest, and rcrr hutch i nv lied in the ba.tinrts of If, lng. ,Maggie Kuhn looks like ant body's grandmother -:dl wispy gras hair and thin knotted hands. Ins, Gn Awa, frail and vulnerahic. Ilitt the minute Ole speaks the illusion is shuttered Her strong, sometimes salty lam euage charges the air with a specul elcctmcty as she rattles oil otic 4uot able statement after :mother Wish uell-ehosen words she builds an un answerable case against the in justices perpetrated upon the elderls 1.. �:. t,nl u.➢t1 .l. af'n;4; :}i.J °rW y.. .r, 5'.41P IMIM %It( Hfat /111 1. 16Wi iLblLU BY JORM 141CROLAb I believe profoundly thttt our whole society is sick. If we are to heal this sick society and build a new one which puts people first, you and I have to be prepared for some extraordinary changes. in our society, and calls for nothing less than radical change in response to their needs. Below, a random sampling of Maggie Kuhn on various topics re- lating to growing old in America. Our Sick Society I believe profoundly that our whole society is sick, and that our sickness is epitomized by the high priority we've given to profits and produc- tivity and efficiency, to the utter waste of people. If we are to heal this sick society and build a new one which puts people first, you and 1 have to be prepared for sonic ex. traordinary changes in our own value systems, in aur Iifc.styles,and in the way in which we conduct our common life together. Our Society Is racist. It's sexist, and it's ageist. Racism, sexism and 24 LLDAR RAPIDS A14D Uta i,J,;lf �, -j"` ageism arc built-in responses to society that puts people in group that it considers inferior. All depris, certain groups orstalus—the right to control their own destinies and to have access to power, with the cut result of powerlessness. All result it social and economic discriminatior and deprivation. All deprive Ameri can society of the contributions o many competent and creative per sons who are needed to deal with our vast and complex problems. All result in individual alienation, de- spair, hostility, anomic. To be eliminated, all will require the mobilization and commitment of many of us to changing our present national priorities and political pro. cesses, public and private in- stitutions, and social policies and theories. Ageism infects and pervades our whole Western society. It infects us, the agink, when we reject ourselves and our gray hairs, when we lie about our age, when we take elabo. rate precautions to keep from even recognizing that we arc getting old. On Seing Called "Senior Citizens" We old people lake all kinds of what I consider very derogatory lan. guage. The euphemisms are really insults. We don't say (various racial epithetsl anymore. If we do, all kinds of people correct us. And you're bleeped off the air if you do it on television or radio. But we arc not "seniors"; we arc old. I think we need some new language, and I think we need to guard ourselves against the kind of language used in aur society and the media. I think we can redeem those words "old age." They ought to have new meaning and affirmation. The Graying of the Universe At the present time there arc about 24 million people over 65 years of age and more than 31 million people over 60, and it's con- servatively estimated that by the year 2020 the old will outnumber the young and that we will have perhaps between 40 and 50 million paaplc in America who will he old. This is also a worldwide phenomc. non. You might say it's (he graying of the universe. In 1970 there were 291 million people over 65 in the 611CR011L1•iCn 9Y JORM MICR(�LAB world population, and it's estimated that by the year 2000 that number will he more than doubled; that there will be 585 million, according to present projection. Just 25 years from now! The Myths of Aging There are certain myths that have f been reinforced by this society. I) "Old age is a disease"—a path - ()logical. loathsome state even more repugnant than venereal disease. 2) "Old age is mindless." Educa. tion is for the young, we say. "You can't teach an old dog new tricks." "Fducation is for the kids." and "Who do those old folks think they are, going back to school?" There are all kinds of educational op- portunities that very few people in proportion to our numbers are tak- ing advantaagc nf. And I think we need to examine very closely why they arc not. 3) "Old age is sexless." Adult chil- dren have been brain-damaged by that myth. "Mother, at your age— why, the idea—it's preposterous!" "Grandfather—nor really!" We get ;hese reactions, instead of a rejoic. ing that there can he that .curse of humanness, it reaching out m an- other for support and love and es. Went. And we too Wive been brain. damaged to think that sex is no; for us. Out I'm here m say that i; is. 4) "Old age is useless." We build obsolescence into all the things we make. We don't stake things to hast: we make things to wear out, even before they're paid for. And the same kind of obsolescence ruhs off on people. The myth of the uselessness of old age brings us to sharply evaluate the whole meaning of work and play in our society. Abolishing mandatory retirement is just the beginning—it's not the answer and its not the Ulti- mate solution. I like to think that there can be a whole new view of work, flexible work; that (cams of people could do ajob: that a couple could share a job and share the maintenance of a home and share some public responsibility. But not all of our waking moments and our energy must he devoted exclusively to earning it living and keeping our- selves alive. There ought to be some leisure, there ought to he sabbatical rhe PLAINTRUTH Anhl 1976 t•tiwtUi-lLMLU BY JORM MICROLAB leaves, there ought to be extended vacations—all kinds of nexihle ar- rangements. This says something very radical io labor unions and cor- porations and academic institutions That scrap -pile their scholars. 5) "Old age is powerless." We've been conditioned by society to 11c- cept the images society has of us; to take ourselves out of any kind of useful place. Women like me often say. "Well. I can't do that anymore; You see. I'm just an old woman. I've done my turn. Lel somebody else do it for a change." How many times have you heard that? "1 deserve to rest and play and that's what I'm going to do." The prevalence of bingo, shuffleboard and the con- struction of deplorably tasteless crafts all show how widespread is this myth of powerlessness. Some people are organizing, and new programs are being developed. But we have been conditioned so deeply and so pervasively that it will Lake an enormous amount of alti- tudinal changing and redirecting to accept the faq that indeed we do have something Io contribute. in- deed that our very losses and weak. nesses and complaints and ailments can be the most powerful leverage for change that any human group ever possessed. Age Segregation Life is a continuum but we divide it into little segments. We need to look al the whole sweep of human exis. fence in order to address the ques- tion of agc segregation. There's a lot of research saying that old people prefer to live with other old people. But no research has been done to show another frame of mind, or to open the door for an option or even to think in terms of age integration in the way of housing. The "Leisure Worlds' lage-scgre- galed housing communities in Southern California] are turning up all over and people are buying into them because they are afraid to live in their homes. They can't get mort- gages to keep their houses up, and there are no alternatives to agc-seg- regaled living. It's hard to escape. But it also is it terribly alienating thing. One of these communities I visited has a moat around it. The security offices check you in and out Tho PLAIN TRUTH April 1978 LLUAR RAI; ;J; Na U uL'J 'i,,1:iL, and there's a barbed wire fence around it. It's a sick mentality. 1 wish instead of age-segrcgated housing we would put sonic public money into age -integrated housing run on it cooperative basis. There are empty dormitory rooms as col. lege enrollment declines because of changes in the demographic struc- ture. I'd like to think that those empty dormitory rooms could be peopled with a new mix of people, old and young, living and learning together. It could begin right here in California. One group in Boston got a small foundation grant and was able by pressure to get the banks to lend them money to buy a group of beat - up and damaged old houses. They rehabilitated them and are running them on a cooperative basis, pco- pled by a mixture of old and young tenants. If we persist in the agc-segregated housing that we've got and continue to pile up old people in high-rises, and in the private sector continue to build posher and posher con- dominiums and retirement commu- nities, what of the future of our society? Credal The banking institutions of America are still hung up on the old market research that motivates the media: the belief that the dollars are avail- able m people from the ages of 18 to 49, who arc the consumers. And I say that market research is about 20 years behind the limes. There is more recent indication that old people have a larger percentage of discretionary income than young people. That may seem strange, but we have scrimped and saved and we do know how to gel along. Young people are tied to the mortgage of a house. They're lied to the next car payment. Everything they own is in hock. And banks and lending in. stitutions fall all over themselves to lend money in that narrow age group. But once you are retired, forget it. These po,lties have con- tributed to the death of old neigh. borhoods, because if you can't get a loan to put a roof on your house, you move out and it becomes un- inhabitable and is boarded up and vandalized. These wasteful banking MIMI ILMLn BY JORM MICROILAB rrnnr . ,t •.tm'IF I Ageism infects and pervades our whole Western society. It infects us, the aging, when we reject our gray hairs, when we take elaborate precautions to keep from even recognizing that we are getting old. policies and practicesjust have to be challenged and changed. Health Care I think it's very exciting that sensi. live scholars and thinkers and policy analysts are challenging the health system, which is really sickness care. ICs not holistic: it's fragmented, it's specialized, and il'sjust totally inad- equate. But together we can devise holistic health centers. We can work in small ways to challenge and change and point the way to large institutional change. Gerontology A lot of the research in the geronto. logy field has been highly paterna. listic. The caregivers have become the caretakers, :and the providers (if' services have disassociated them- selves from their own humanity. It's 25 MglufUtILIlLU BY JORM LIICROLAB Instead of going about the business of healing this sick society, we're lulling it to sleep with services. We need to see services for the aged for what they really are: novocaine. "they" and "we." And much of the research that has been done by very sophisticated and well-trained scholars has been about us and jot us, not wide us. There arc increasing numbers of us, we the old folks, who would like to be collaborated with in that kind of analysis. I see that whole mentality as denying the societal effects of aging: the eco- nomic and political aspects that arc the basis for any kind of change that will come our way. Senility Much or what we call senility and confusion is not organic brain dam. age but induced by frus(ra(ion, de- spair, sense of loss, and invisibility, which follow inevitably from loss of role and status and place. And much of what we call senility is the result of gross neglect on the 26 LLUAR RAPIDS AfW UL pari of the medical profession. I' got arthritis in both hands. on upon a time I hid my hands. Now flaunt them and I use them as a exaggerated social comment on medical profession that docsn know what to do about arthritis and furthermore doesn't care to much, because of the "What -can you -expect -at -your -age?" mindset. Something as basic and funda mental as nutrition—undetecte malnutrition—will result in irrever Bible brain damage if it's undiag nosed and untreated. Undetected heart attacks (often painless), kid- ney infections, other kinds of dis- eases are physiological causes o brain damage. Now there's a short [cad time between the possible detection of those diseases and the onset of confusion and brain damage. If there really could he some wholesale effort to get people in for proper screening and testing before it's too late, we could save ourselves billions of dollars that arc now spent on nursing homes and extended care facilities. Vv Services for the Old We need to scc services for the aged for what Ihey really are: novocaine. They're not really changing any- thing. They are simply dulling the pain of loss and deprivation and alienation and frustration and de- spair. They're making it a little cas. ter to deal with, told they're [citing society off the hook. Instead of go. ing about the business of healing (his sick society, we're lulling it to sleep with services. And unfortu. natcly the misdirected efforts of many of my peers have been to just get more services. On Youth There is a new awareness on the Part of the young that they need models. That we and they arc to. gcthcr in this. That growing up is jus( as hard and just as complicated as growing old. And that the same kind of ageism (ha makes old age a lonely terror makes growing up even in a youth -centered society a pretty tragic business. I like to think that we old folks and the young who are working with us can he the advocates of the MICROf11-1-11.0 By JORM MICRe�LAB people who arc trapped in their ce middlc-years careers. You can sel- 1 dom initiate change without jeopar- n diringyourjobandyour family. But a we %,he are young and we who are 'I old have nothing to lose. We who — are old have everything to gain by o taking risks. And I think of us in this dangerous new world ;Is the risk -takers and the initiators of change, daring to think prepo.,lerous d thoughts about a new society—dar. ing to devise new models for our human interactions. And 1 think we can develop small working models that challenge the system. Gray Power doesn't mean using f our large numbers and our growing political awareness exclusively for our own self-interest orjust to build another self-serving group. It seems to be most inappropriate when one is shaping oneself to meet one's Maker. If you're going to he ac. countable for the stewardship of your life before you die, it seems to me you have to transcend your own needs. To close the ranks between the old and the young is to me one of the first orders of business. To close the ranks between the rich and the poor is another order of business. (Tile old who are rich are .seldom deemed old. ThItrn's a very subtle class distinction that is economic and that separates the elderly rich from the elderly poor and even from the elderly middle class—because the middlc class become the near - poor in their old age.) We need to change our mindsets and to rid ourselves of the kind of cruelness that makes life so com- plicated for all of us; to develop a new awareness of our own selves and our contributions, hilt also 0 public awareness. The remem. brance of the past—its pain, its agony, its despair, its triumphs and beauty—can be for society and for itch of us it new source of inner strength, and a political tool ;is well. I've said to many elderly au- diences "Remember the past: the oppression, the hard work, the toil, and let that remind you again of the social justice that our society tosses aside Never lose sight or what justice is. And justice linked with mercy can turn this society around." O TAB PLAIN TRUTH Aprd 1976 111CROFILMED BY JORM MICROLAB • CEDAR RAPIDS AND DES MGIPILS, IUWH FOR FY 1979 OPERATING BUDGET - See #964 this fo HICROFILMCO BY t JORM MICR+L unnR RAPMn, • 91s W • f V MICROFILMED BY JORM MICROLA6 CEDAR RAPIDS AND ULS HUINLL,, iUv4m STUDY AND RFCOI 1MENDAT IONS IOTIA CITY CIVIC CENTER HEATINr—AIR CONDITTONING SYSTEM I. Original Commission to Consulting Engineer: A. To determine most prudent way of upgarding the existing heating, ventilating, air conditioning (HVAC) system in the Iowa City Civic Center. 1. Evaluate existing_ building heating and cooling loads. 2. Evaluate three alternatives a. Make minor modifications and repairs to existing equipment to correct problems. b. Reuse only that existing equipment which is in good operating condition and replace other equipment with new to correct deficiencies. c. Install a new system to correct the problems. D. Evaluate initial and annual costs of the alternatives evaulated. II. Results of Study and Conclusions: A. Existing natural gas fired absorption chillers have exceeded their end of life spans and must he replaced. (Repair is impossible due to unavailability of repair parts and reliability of the units is questionable.) D. There is a significant inadequacy in the cooling and ventilating capacity of the existing HVAC system. 1. Approximate 36% deficiency in cooling capacity. 2. Approximate 38% deficiency in ventilating capacity. T• •C� � 111CROFILMED BY .I DORM MICR+LA6 F(nAp (b1P;p5 nv :dOIIIFS 96,5 r41LROFIL14ED BY JORM MICROLAB CEDAR RAPIDS AND UES MuIhLj, iUvo, C. The existing zone temperature control devices (variable air volume, VAV) in the "non cooling" mode discharge cold air into the ceiling space with air, which dis- charges through the return air registers into the room even though the room is not in need of cooling. D. The air conditioner temperature controls are fitted with "economizer" cycles but the systems cannot work in an outside air ventilation mode. 1. The outside air intake louver is 902 inadequate in size. - 2. There is no relief air discharge. III. Recommenadations: A. Replace the existing variable air volume -bypass system with a water source energy recovery type heating -air conditioning system. 1. Use ceiling mounted units where possible and console units where ceiling space is limited. 2. Equip the system with "nite set back" temperature control and individual zone override capability. R. Reuse the existing natural. gas fired hot water boilers to provide make-up heat energy. C. make provisions to add solar paY61's and an energy storage tank which equipment would provide part or all of the required make-up heat energy. ROFILM&D BY _ JORM MICR+LAE MAP PAPM', • 9F5 MOVIFS MluROFILKD BY JORM MICROLAB • CEDAR RAPIDS AND UES i•l lil iU+ln SUBJECT: M]IT1,1iill'.NUAR'1 SI H (01.1.1'.("I't112S I i Inc roased energv r•na Ls provI dr I; rr.l11•I, inrrnl iw I.• ,1"v:l der Ila „IJ,•d rypn 017:17 of solar collectors in 17.00jnnrl:ion witi, an h:nrr(70n syslr•m. IIn• •;nl.n• p.m••I ,.•ill rrdnrr or clAminate the supplemcnLary by;Il r.l hr rw(ac prrvi,L•,I h•; .I nm,.,.rl boiler ,n' wafer heater. The Cnel•Coli system is all rxrrptinnnl I•. I•..... ,Ipplir:ll i„u 1.1 ,;n l.u' rnllevLors beranso ronsiderably Irss col 117•-I"'- :n•ea i�: rrgni rr ,l I,n' n Ci••,•rl ,1•,,.,1111 rl lu•:II with wafer CnmpCra Ltlre at. (t0” F. !: vl:l 1700: IY`gbll'1ltl; hal Ire wal 17'1' 117101^r II 01'17!: nerd tun 1717` solar panels in order to cal lerl IIIc (;rlmr am0nnl oil 61701.. There are tunny piping arrangemrnl•: I11n1- 17011111 br• I•,w; idrrr,l f„r mine solar pruu•ls with an EnerCon gyslrm. Thr one iI1017:1 rnly(l hl•L•1•' i•: rolnl iv,•Ic duple, 1)rrhrnls domesLic hOt water and minimlzrs I.br quantity of p.lvr01 for ill(. ,I:n• pnncl cirr•nit by storing the hent ill ..-I fresh wal 1717 L'1111( Ilial I,. [.Irl 0f the• hwrCon :vstcm. t"A. ..17170 Nntr` P1 •71p , tier olar pnnrl?t should fare South, (,t3'...; _ •._ta.n :-.-.� ± 10". !:nl:n- p:utrl l i Il., Angle 1 1l. "A",should apprnximnio1 v equal I nl it udr I- In", . nn nn•m� ter-- 1 — 1rnlur u• a+.nnt w c 17/,1 Mtn « r— .11, nr. 5 ., . oar. r ... System Components 0 bbM(Ilrnl rnvnrm CVCln Plr rnnrOnnnnn Q) PIPSInnP lhnl lnlnrCnnnnClt all rnmlvn,nnlun ty5lnm Arne In f.IrrulPln wfllnr llvMlph Plpn lona 0 S11rrYmmnnlnNwolnitmfllnrMnllvnhnnlcnlmn 0 0011001 ynIn' C011oldw and Stnrnpn InnY 0 Clomd Cho dl netnnrnfiA wnlm Crginr n OPII(MPI wnlM 11Mapn I"L , , Yylan scnOnlI aingrnm of EnO1Con Syglnm Cnmpnnnnlg. MICROFILM BY JORM MICR+LAB UDAP PAI'@S r 'IfS it0lfl(5 11/ 1116 lLi'ILU BY JORM 141CROLAB CEDAR RAPIDS AU ULS ;tu,f-L_. ;J,-„ City of Iowa City DATE: 61ay 11, 1978 TO: Neal Berlin and City Council FROM: Gene Dietz, City Engineer (/ RE: Bridge Improvement Program On May 10 we opened a bid for our Bridge Improvement Program as designed by City staff. Only one contractor submitted a bid for the project at a price of $324,464.95. This is approximately 12.5% above our estimate of $288,472.14. The primary difference between the bid price and our estimate was in the three items which were included in the bid for the rehabilitation of the Washington Street bridge structure at Van Buren. Items 6, 7, and 8 arc for that sole purpose. Our estimate was approximately $45,000 to do the repairs while the bid price is for approximately $95,000. 14e estimate that the total cost to replace the Washington Street Bridge would approximate $300,000. During our estimating procedures it did not seem unrealistic to spend approximately 1/6 of that cost for rehabilitation purposes. However, $95,000 is approximately 1/3 the cost of replacement and may in fact not be that wise of an investment. The primary difference in price comes from the treated lumber which we felt would cost $1250 per thousand board feet. In fact, it could go as high as $1500 per thousand board feet but should not be as high as bid. 'Therefore, I am recommending that we reject the bid received from Concrete Treatments of Iowa and rebid the project for an opening three weeks hence. The changes to the specifications that I would propose in this rebidding procedure would be to make items 6, 7, and 8 (the Washington Street bridge) an alternate. If on the rebidding procedures the price does not come down to what we feel is reasonable, we will then have the right to delete that alternate and continue on with the balance of the project. If we delete the alternate then we may in the future rebid it as a separate project or consider the possbilities of using the Street crew labor to do the installation. The fact of the matter is that the lumber itself delivered to the site excluding labor costs should be approximately $24,000. It may well be that Engineering has underestimated the complexity of installing the material but I don't believe that our estimate should be that far off. MICR0f11-1110 BY JORM MICR6LAB I MILROFILMED BY JORN NICROLAB CEDAR RAPIDS AND JLJ 'lu!:iL u"" llrn!nror r I"%9VJVa r NAME OF BIDDER CERTIFIED CHECK $ S UNIT EXTENDED UNIT EXTENDED oUANTITY . DESCRIPTION n� V Subbase, Crushed Stone I� �% i -' asp 74 7 - tons Expansion Joint, 1" 00 3 ls0 9-0—O i s� 50.0 Preformed - Lin. Ft. Bridge Apch. Pvmt. Install. Do LI 3 D 227.8 Reinforced P.C. Cone. S Y Ci 00 7� p! p 2.0 Intake RA -3 - Each Intake RA -8 Including a 40 �J 2.0 hmat -Each Sidewalk Installation, 00 DO i o 600.0 P.C. Cone. 4" - S Ft. 2 Do z O _ °O s {2 �l Driveway Installation, Z O 6 3�� 17.3 P.C. Conc. 6" - S Yds. -� �S W 2 3� 20.0 Backfill Ea h - u Y 2-0 *10'0 3�`I y(nq- TOTAL BID IIICROFIL141D 0Y 1 JORM MICR41LAB rrON`. Pnr!„, . "I` s10!!J� S UNIT hI1CROFILMED BY JCRM MICR6LA6 MIAP PPrin, arc, mOI'IfS MRS . r, l,rI,r RE Em m IN INSINNINNION ENS OR wilim ME on • • • Y , • -----_ ■- -------_ ■-------_-_ Em IN ONE ■M -EM hI1CROFILMED BY JCRM MICR6LA6 MIAP PPrin, arc, mOI'IfS 14iLk0i IL9LU BY JORM MICROLAB CEUAk RAPIUS AHU L)LL City of Iowa Cit. MEMORANDUM DATE: May 11, 1978 TO: City Manager / City Council FROM: Michael E. Kucharzak, Director, Housing & Inspection Services RE: Rental Permit Fees Under the New Housing Code One of the final resolutions we have to pass in order to make our new Housing Code administratively complete is a resolution to set the new licensing fees for multiples and rooming houses. r... Prior to the adoption of the new Housing Occupancy and Maintenance Code the City was charging $10 per structure and $1 for each apartment or rooming unit within that building. In addition, the Code allowed for temporary rental permits which carried the same fee schedule. Common practice was to have a temporary certificate issued and paid for when the licensing'was due but the building had some violations. When the building was brought into Code, a second fee for the actual license was then collected. This resulted in the fact that a five -unit apartment building would pay $15 for a temporary rental permit and then if they brought the building into Code they would pay another $15 for the actual rental permit. Past administrative practices then often required that a building owner pay $30 in a given calendar year to achieve licensed status. A cost analysis was performed on a typical licensed dwelling in Iowa City in order to provide a data base for cost comparison purposes. For our model we used a five -unit apartment complex that will require three reinspections before being brought into compliance and under full license. The amount of staff time would be estimated to cost $53.16. Use of City pool vehicles would add another $1.50 for a total cost to the City of $54.66. Under the present system of temporary certificate of occupancy and rental permit, the City would take in $30.00 in the course of one calendar year. The operating deficit would be $14.66 which would have to be borne by the general fund and therefore paid for by property owners who are not residential income producing properties. The staff proposes the following: First of all, may I provide the reminder that the new Housing Occupancy and Maintenance Code abolished the procedure of issuing temporary permits. The procedures in existence with the new Code are such that a operator or owner of a rental unit would make application for a permit, pay the necessary fees and the paperwork for the permit would be issued only after the build- ing is fully in compliance with the Housing Code. The benefits of course are to save confusion between "temporary permits" and "rental permits". In addition, it'll be a savings to property owners who have paid for several temporary permits when for one reason or another such as litigation, con- struction and weather problems and so forth required excessive delays in the issuance of rental permits. The City administration benefits by reduc- ing the amount of paperwork necessary to the administration of the case load. 967 MIMI ILMED BY JORM MICR6L•AB f-IILROF ILMED BY JORM 141CROLAB Memo to: City Manager / City Council From: Michael E. Kucharzak Re: Rental Permit Fees 5/11/78 page 2 CEDAR RAPIDS AND DES MOINLS, i'Jv:n e�, Secondly, the staff recommends a restructuring of the fee schedule as follows: Rooming House I. Rooming House - Type I -- A rooming house in which space is let to more than two but fewer than 9 roomers. The fee shall be $25 for 12 consecutive calendar months. 2. Rooming House - Type II -- A rooming house in which space is let to nine or more roomers. The fee shall be $45 for 12 consecutive calendar months. Multiple Dwelling -- Any dwelling containing three or more dwelling units. The fee shall be $25 plus $1 for each dwelling unit contained in the dwelling structure. Therefore, using our five -unit complex and the fee schedule as recommended by staff for adoption by the Council, we would still collect $30 per year in licensing a five -unit apartment building and the cost to the City that would not be covered by permit fees would still remain about $14.66. Ideally the Department of Housing & Inspection Services should be able to operate the administrative program with revenues generated by building permits, contractors licensing and housing rental permits. It would certainly help the general fund if indeed the Department of Housing & Inspection Services could keep the administrative budget within the program income, however, the Housing Inspection Program at the present time receives a majority of its funding from the Community Development Block Grant Program and therefore higher rental permit fees in order to operate within program income is not being recommended by the staff a: tlls time but rather will be taken into consideration at such time in the future when the federal dollars are no longer available to maintain the high level of code enforcement expected of the department. Y- �•`i��141CROFILMED BY JORM MICR+LAB rrnAP. PAPIM • I`E°. 1401IFS MILAUFILl4�0 BY JORM MICkOLAB LEDAk RAPIUS AND uES'i��l��:,, •���, � Ity of Iowa city MEMORANDUM DATE: May 11 , 1978 TO: City Manager / City Council FROM: Michael E. Kucharzak, Director, Housing & Inspection Services RE: Rental Permit Fees Under the New Housing Code One of the final resolutions we have to pass in order to make our new Housing Code administratively complete is a resolution to set the new licensing fees for multiples and rooming houses. Prior to the adoption of the new Housing Occupancy and Maintenance Code the City was charging $10 per structure and $1 for each apartment or rooming unit within that building. In addition, the Code allowed for temporary rental permits which carried the same fee schedule. Common practice was to have a temporary certificate issued and paid for when the licensing was due but the building had some violations. When the building was brought into Code, a second fee for the actual license was then collected. This resulted in the fact that a five -unit apartment building would pay $15 for a temporary rental permit and then if they brought the building into Code they would pay another $15 for the actual rental permit. Past administrative practices then often required that a building owner pay $30 in a given calendar year to achieve licensed status. A cost analysis was performed on a typical licensed dwelling in Iowa City in order to provide a data base for cost comparison purposes. For our model we used a five -unit apartment complex that will require three reinspections before being brought into compliance and under full license. The amount of staff time would be estimated to cost $53.16. Use of City pool vehicles would add another $1.50 for a total cost to the City of $54.66. Under the present system of temporary certificate of occupancy and rental permit, the City would take in $30.00 in the course of one calendar year. The operating deficit would be $14.66 which would have to be borne by the general fund and therefore paid for by property owners who are not residential income producing properties. The staff proposes the following: First of all, may I provide the reminder that the new Housing Occupancy and Maintenance Code abolished the procedure of issuing temporary permits. The procedures in existence with the new Code are such that a operator or owner of a rental unit would make application for a permit, pay the necessary fees and the paperwork for the permit would be issued only after the build- ing is fully in compliance with the Housing Code. The benefits of course are to save confusion between "temporary permits" and "rental permits". In addition, it'll be a savings to property owners who have paid for several temporary permits when for one reason or another such as litigation, con- struction and weather problems and so forth required excessive delays in the issuance of rental permits. The City administration benefits by reduc- ing the amount of paperwork necessary to the administration of the case load. HICROEILHEO BY JORM MICR(�LAS OfC,kW ILi4ED BY JORM MICROLAB Memo to: City Manager / City Council From: Michael E. Kucharzak Re: Rental Permit Fees 5/11/78 page 2 CEDAR RAPIDS AND uL� ;'!Ul:iL� Secondly, the staff recommends a restructuring of the fee schedule as follows: Rooming House 1. Rooming House - Type I -- A rooming house in which space is let to more than two but fewer than 9 roomers. The fee shall be $25 for 12 consecutive calendar months. 2. Rooming House - Type II -- A rooming house in which space is let to nine or more roomers. The fee shall be $45 for 12 consecutive calendar months. Multiple Dwelling -- Any dwelling containing three or more dwelling units. The fee shall be $25 plus $1 for each dwelling unit contained in the dwelling structure. s Therefore, using our five -unit complex and the fee schedule as recommended by staff for adoption by the Council, we would still collect $30 per year in licensing a five -unit apartment building and the cost to the City that would not be covered by permit fees would still remain about $14.66. Ideally the Department of Housing & Inspection Services should be able to operate the administrative program with revenues generated by building permits, contractors licensing and housing rental permits. It would certainly help the general fund if indeed the Department of Housing & Inspection Services could keep the administrative budget within the program income, however, the Housing Inspection Program at the present time receives a majority of its funding from the Community Development Block Grant Program and therefore higher rental permit fees in order to operate within program income is not being recommended by the staff at this time but rather will be taken into consideration at such time in the future when the federal dollars are no longer available to maintain the high level of code enforcement expected of the department. MICROFILMED BY JORM MICR+LA6 (�flllP PdPinc ^{C h101'IF� 1.110ROFIL14ED BY JORM 141CROLAB CEDAR RADIUS AND uLS >Wlfiu, :�'��•� City of Iowa Ci'"-~ �t�e7S�6 DATE: Mav 1, 97S TO: Neal Berlin and City Council FROM: Richard J. Plastino, Director of Public Works RE: Service Building Addition The preliminary cost estimate for the Service Building Addition is as follows: Pre-engineered steel building including replacement of roof and skin on existing building Foundation piling Trench footing Floor slabs and gravel Mechanical and electrical Plumbing Framing Insulation Doors Hoists Four inch concrete slab and insulation in existing shop Insulation, interior modeling - Traffic Engineering 3400 square feet at $5 per square foot 17000 205,030 $ 45,000 2,500 900 19,100 55,000 3,330 4,800 7,400 4,000 13,000 3,000 The above amount exceeds the amount of firm funds available. A listing of the firm fiords available and requested funds is listed below: Amount appropriated by Council FY79 Road Use Tax $205,000 Firm Amount spent on plumbing, electrical and foundation for 8 modulars plus renovation of 3 modulars (45,000) Line item amount in FY79 for equipment building - Traffic Engineering 1,350 Firm Equipment Division 4,000 Firm General revenue sharing for planning and engineering cost for central equipment repair facility F1'78 Budget 23,000 Firm City Council/Finance Department 25,000 Requested Road Use Tax Funds available after balancingn'79 Budget 21,000 Firm Engineering fees (20,000) Amount available for service building addition $.11,350 141CROI ILMID AY i JORM MICR+LA® rrnne unrl r ,r I•mrr MICROFILMED BY I JORM MICR+LAB frOAN RAP11', • IF HOIIIES I•Ii ;L?hU by JOKM MICkOLAb • LCUAk kAKL)' Alio IL 1 h,,1 L,,,ul i L:,![ L) by JORM 141 CROLAb • uLDAK RAPioS ANJ OL, - i" TKAFF,c, � N Gri fJ �E, K I NJ G -T fv[�, A-� I LL UE ?oAD of C-4\, - - - - - - - - - - - - - fuTUKE: I TKJGK' �-T/A I MA 41 H� qor r-11�1<01 ILAI-Lj BY JORM MICkUl-Ab 9 40 a CLDAif RAPIO, AtJL) Ll AUrO zf. WEIDOL7 TKUCK, t�4ulr t=i p ldp04, TKUCK, t�4ulr t=i IV! 6WiLM;0 BY JORM MICROLAB CEDAk RAP IuS AfIU UL .'L-• �A i NJ Exhlbl f c 'x`968' I I rA �A i NJ Exhlbl f c 'x`968' I - - - - - - - - - -- WELPO BY .- I III PARIS BY .- I �Qulr 17 Cj �7 a �7 a Mi(AW iL''ILD BY JORM MILROLAB LLDAk kAPLJS AliU uLS»u.;IL �01 INFORMAL COUNCIL DISCUSSION MAY 15, 1978 INFORMAL COUNCIL DISCUSSION: May 15, 1978, 1:40 PM in the Conference Room at the Civic Center. Mayor Pro tem Balmer presiding. COUNCILMEMBERS PRESENT: Balmer, Neuhauser, Roberts, Perret, (1:45 PM), deProsse, (2:30 PDI). Absent: Vevera, F.rdahl, STAFFMF.MBF.RS PRESENT: Berlin, Stolfus, Schreiber. Others present as noted, for certain discussions. TAPE-RECORDED ON Reel #78-15, Side 2, 176 -End. Executive Session Mayor Pro tem Balmer advised that no names a een received for vacancies on the Housing Comm., so no executive session was held. Vacancies will be readvertised. ZONING APPLICATIONS Schmeiser, Boothroy present. 176-320 s" Benton Manor Alts, Final LS RD 1 anon plan more than meets the requirements of the tree ordinance. 2. Subdivision attorney has asked that the item be added to the meeting agenda for the 16th. Legal papers will be ready. 3. There will be some 128 grades. The Staff $ the developer are working on the secondary means of access. A time - schedule has been n esented for construction, for Res. LSNRD Plan of Lot 5, BDI PiI'S t Addn. Auditor's Plat #32 1. Developer as complie wit all of staff's concerns. Rustic Acres 1. within Coralville's territorial jurisdiction and within Iowa City's annexation area. 2. Schmeiser will forward the deficiencies and discrepancies noted to Coralville City Council_ 06 not PF,Z recommendation.) Court Bill, Scott Blvd. Part IV l�torm water management has been worked out. 2. Letter in last week's packet from PFZ asking that Council tie down the alignment of Scott Blvd. 3. This development will not be affected by the existing or future aligment for Scott Blvd. 4. Commission is not asking for a full-blown traffic study for where alignment should be, but some preliminary design to aid staff h PFZ in advising developers. The Comprehen- sive Plan will he adopted first. S. Detention sites for the South branch of Ralston Creek are still in environmental review status, but staff h, had discussion with property owners. �. ' 'riI CROP ILI•tED 6Y JORM MICR¢LAB ILMLO BY JORM MICROLAB Page 2 ZONING APPLICATIONS CONTINUED .W • CEDAR RAPIJS AND uLS i'IU1!1LJ, Council Informal May 15, 1978 Hickory Corner 1. 1�ublic hearing on PAD will be held. 2. The gravel drive in the subdivision will be resurfaced. Ken's 1. Schmeiser advised that Ken's had planned trees in their parking lot. AGENDA Kucharzak, Glaves present. 320-620 1. Council will give all 3 readings to Item #20, Ord. Amendin, Housin Occupant f, Maintenance Code. 2. It was pointed out t at Item NZ4, Ord. Prohibiting IndecentExposure F, Conduct, applied everywhere, not only in public places. Atty. Kushnir explained, advising that Sec. A parallels the State Code, except for exposing of female breast. The City has had trouble getting convictions with Sec. D. 3. Letter from Dey Bldg. relative to parking F, hotel. Ber rin n�hat a financial analysis will be re- ceived from Consultant walker, which will be sent to Bond Consultant Paul Speer for his sign -off on the City's ability to issue bonds for both parking ramps jointly. t; It was stated that there was no way to build the hotel C J ramp first, but maybe both could be built at the same time. 4. Parcel 102-1, Urban Renewal, Mod Pod, corner Burl./Dub. a. Developer Wes Poch $ Architect Pierce King appeared. 1. Drawings were presented. Design Review Comm. has given approval. of the design plans. 2. Discussion included window size, energy regula- tions. Windows have been lengthened 8 inches. S. Neuhauser questioned when a draft ordinance given to Glaves would be ready. It is being typed to send to the City Mgr. HUMAN SERVICES FUNDING -JOHNSON CO. REG. PLANNING COMM. 620-740 1. Councilman Balmer volunteered to serve as one of the Council representatives for the joint hearings by agencies F, United Way, to review funding requests. 2. City Mgr. Berlin commented that the procedure doesn't really deal with how the agencies will coordinate their decisions on funding, but maybe this item can be worked 3. out next year. It would help if all agencies were on the same financial 4. year. Schreiber explained the hearings where a human Services Center was suggested and concerns were discussed. S. Berlin noted that United Way had done a good job last year with their planning and review. I•IICROf I LMID DY 1 DORM MICRO LAB (!PAP Pn^•:r, . 1!l MOTIFS M11LkOl IL;ILU BY JORM MICROLAB Page 3 LEDAk RAP IUS ANO uLS Auifn_„ +. Council Informal May 15, 1978 LEASE FOR BUS DEPOT Atty. Mullen present. 740-775 1. a is caring on lease will be held on the 16th. Councilwoman deProsse present, (2:30 P.M.) PLAZA CONST. SCHEDULE 75-30 1. -laves el a preconstruction conference with the7contractor regarding schedule for construction of City Plaza. They will start on Wednesday. 2. A press release has gone out, and merchants have been notified. CBD PARKING SYSTEM EVALUATION stated 'Ltat staff would still wor:, nn provision �i nff••sire, long-term parking, and cha;lge in time limits ri fee ::or parking across from Penneys, as requested by mercitana. 2. The charge of $2.50 for over 4 hours was questioned. Glaves explained that the fee structure was compared to the Student Union lot. They will monitor turn -over, and 3. can restructure the fee if necessary. This will be discussed after the Walker $ Speer 4. reports. Glaves agreed that the lights can be put in on Dubuque. Both City F utility can get in. LIBRARY $ BOND ISSUEEoar830-1465 1. C -Lind uc Eng erg, Hansen -Meyer madedthembers presentation Of the proposed building, its relation to the site, the Plaza; parking; vehicular, pedestrian and service access; and explained the various areas. 2. Kirkman noted that the cost had been cut to 3.5 million. The basement has been deleted,$ 8.7% of the area was cut; altho the second floor can be expanded. One elevator 3. was eliminated, but space provision will still be there. The new proposal has 3 times as many shelves, allowing for several 4. years expansion. Eggers advised that vending machines was a demanded S. service, the third most frequently suggested item. Is the video studio for producing a duplication of Univ. efforts? Maybe the City could contract with tite Univ. Berlin advised that the cable group would discuss these items. 6. Council discussed whether or not to sell both the old Library Building and the Parking lot (1/2 block). Council. agreed tha!' ;1,e existing bldg, would be back 7. put on the market. Berlin advised that a resolution setting the referendum along with the general election (Nov. 7th) would be prepared. 8. The pronosed encroachment into the street has keen before the Design Review Board. There is ample room for emergency vehicles. CIVIC CENTER AIR CONDITIONING F, HEATING Plastino present. 1465-2059 Bruce Iiingiam o Aloore Btngiam F, Assoc. presented a synopsis of their study F, recommendations. 2. The recommendation was to replace the heating F, air conditioning systems. 3. The cost or a basic system was $100,000, which could be M1001'ILMCD BY JORM MICR(�LAB INV, 1-11L,(OFiLMED BY JORM LIICROLAB CEDAR RAPIDS AND tjL7 10:;+u, .'J++^ Council Informal Page 4 May 15, 1978 CIVIC CENTER ACF,N CONTINUED amort:zcd inks. A solar system assist would cost from $12-$30 a sq. ft. for 6000 square feet, F, would take 25 years to amortize. 4. The system serving the police and fire stations is working. The new system would be designed so that it would be very en9- for them to hook onto it. S. There is $80,000 allocated from Gen. Revenue Sharing. 6. R:rou-ces Conservation Comm. reviewed their criticisms with Plastino f, they were found to be not valid. 7. Plastino was comfortable with the proposed system for a combination of reasons. 8. Moore advised that the solar systems were hard to cost justify at this time. 9. Plastino advised he would amend the contract by deletinp its scope and would delete the alternate for solar. Plastino f, SERVICE BUILDING ADDITION Willis F, Pfiffner; Mose present. 2059-2340 1. Plastino presented slides of work being done at site. 2. They will use only a total of 5 of the modulars. 3. Long range transit storage, etc., will be just South of the building. 4. Add'1 funding can come from add'1 Road Use Tax $ other sources to make up the $48,000 already spent. Costs to redo the modulars was 5 times what was estimated. Council will approve funding by budget amendments 5. Council requested a schedule of work anticinated being done this summer by the Street Dept. SPATE TRANSIT GRANT APPLICATION Mose present. 2340 -End 1. Mose was complimented on his memo of May llth,(3.d.1 on 16th agenda),for content f, clarity. 2. Mose advised that the public responded favorably to programs, and altho we are requesting $250,000, the grant would nrobably amount to 2/3 of that amount. 3. Berlin commented that expenditures are running less that budgeted f, Congress is considering the Mass Transportation Act which has a provision for allocation of operating assistance for cities under 50,000, funding fed thru the State. 4. After discussing the priority for deletion items, Berlin suggested that the letter say that Council hasn't determined priorities, but these items will be considered to eliminate. There were no objections. S. Roberts called attention to the request from Univ. students for bus service to sororities F, fraternities in the East part of town, after 10:30 PM, or all evening. 6. Berlin noted that the Univ. has talked to Plastino F, Mose. The staff is receptive, but there are funding questions. If City is subsidized, it is within the realm of possibility. 7. Cambus is not enthusiastic about providing the service. Students are looking for free Cambus service. S. Councilmembers agreed that they had no objections to Cambus providing the service after the City ])uses are off the streets. Meeting adjourned, 4:40 P.M. id ILROFILMCD BY JORM MICR#LAB TDM nI: l-" so MIOWO ILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MOINLS, IDvlA Y—'- Id ICROE ILMED BY JORM MICR6LAB li JN, ICJ is • '11," '.10;9f:. CITY OF OWA ITY G ' A �e OPERATING BUDGET FY 1979 JULY 1, 1978 -JUNE 30, 1979 .Io17M Nil(. floi Ati 9&y 14ICROFILi4ED BY JORM 141CROLAB 0 CEDAR RAPIDS AND ULS MOINLS, IUWA OPERATING BUDGET FISCAL YEAR 1979 JULY 1, 1978 TO JUNE 30, 1979 CITY OF IOWA CITY, IOWA MAYOR Robert Vevera 1-11CROFILMED BY JORM 141CROLAB 0 CEDAR RAPIDS AND UES MUINE�), 1"Ik CITY OP IOWA CITY CIVIC CENTER 410 E. WASHINGTON ST. IOWA CITY IOWA 52240 (319) 35A.180D April 14, 1978 I City Council City of Iowa City Civic Center 410 E. Washington St. Iowa City, IA 52240 Mayor and Councilmembers: Submitted herewith is the Adopted FY79 Budget for the City of Iowa City for the period July 1, 1978, through June 30, 1979, in compliance with the pro- visions of Article IV, Section 4.04(9) of the Charter. In accordance with Chapter 384 of the Iowa Code, the City Council estab- lished the budget hearing date on February 21, 1978, held the hearing on the budget on February 28 and approved adoption on March 7, 1978. Because j — the City Council agreed to go above the state imposed 7% lid, a second public hearing was scheduled. The Council set this public hearing on March 28, held the hearing on April 4, and approved the increase to 8.76% on April 11 for recertification on April 15, 1978. The recommended expenditures are balanced with projected revenues and a working capital balance of $653,343 has been provided. The estimate for expenditures and the allocation of resources have been made in accordance with the Council's deliberations and discussions of departmental goals, objectives, and programs during the months of November and December, the Council's actions during the budget review in January, and the two public hearings in February and April. In fiscal year 1979 a new budgeting format was used - modified Zero Base i Budgeting. The basic concept of Zero Base Budgeting is that all programs, both new and existing, are evaluated and justified each year, rather than I accepting the current operating level as an established base for preparing the budget. In the budget document that follows, various service levels were proposed and for the first time the City Council was given an oppor- tunity to assess the cost of alternative levels of service before deciding on the final ones presented here. Each department was asked to present, in effect, three budgets for consideration: one that was 10% below the FY78 budget, one that represented the current level of service which was defined as the FY78 budget plus a 6% increase for salaries and 3% increase for services and charges, commodities and capital outlay, and finally a budget that was 10% above the current level. Although service levels cannot be defined in terms of straight percentage increases or decreases all of the _ departments prepared budgets that were within the above parameters. The Y• M1001 WILD By JORM MICROLA13 Li JAk k `ID;';[" I4ICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MUINLS, IOWA — result is a budget that is flexible enough to accommodate unanticipated service changes yet rigid enough to maintain the financial integrity of the City. Therefore, this format provides us with a system to appropriate — funds on the basis of evaluative analysis. This analysis provides for the reallocation of funds from an existing low priority to a high priority program. This process will provide the City with an effective budgeting technique that will, with refinement, continue to pay dividends in the future. The budget provides for an appropriation of $33,503,389, which is comparable to an estimated expenditure figure for FY78 of $21,827,478. This increase is due to the inclusion of the Special Revenue Fund (HCDA and Road Use Tax) - $3,323,113, which was not included in the fiscal year 1978 budget, and a sharp increase in the total capital improvements program budget from $7,209,191 in FY78 to $15,008,847 in FY79. Resources for allocation of $32,314,495 include $5,676,460 in property tax, which is a rate of 12.078 per $1,000 of actual property value. _ Si cer y yours, /al G. Berlin _ City Manager i mj;ls I f i I i RICBUF ILMCD By DORM MICR+LAB UDAP P,4! IQICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MOINES, IOWA APPRECIATION This budget includes the ideas and recommendations of many citizens, the City Council and the City staff. During the year many suggestions are received from citizens in City Council hearings, informal contacts and particularly this year through the community -wide survey that was dis- tributed in cooperation with the comprehensive plan program. The major impact of the City Council upon this operating budget is in the priorities and programs adopted by the Council during the current year and the goal -setting session of the City Council. This year all departments were more intensely involved in the budget preparation. However, the final tasks were the responsibility of the Finance Department, the Human Relations Department and the City Manager's staff. While we surely appreciate all contributions to this budget, it must be remembered that the real thanks must go to the City employees who on a daily basis transform this document into citizen services. iICROf 100 BY 1 JORM MIa2ROLA6 C[ Alk kll1:1'' - Ai V101'71 S I Qll. II am OF... 01CROFILMED BY JORM MICROLAB CEDAR RAPIDS AND ULS MUINL�, IOWA r-tICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MUINLS, IOWA RECORD OF ELIC HEARING AND ADOPTION BUDGET On........February-211 .......... .... 1978, the Council of the City ol..;. ..IOwd..C1.tY.... ..... . met for the purpose of conducting a puouc hearing on the proposed 1978.79 Budget as published (posted). A Quorum an present. Notice of time and place of hearing had been published on February 23, 1978, in the .._ .... _..Imea..Ci.ty Press Citizen_._........._... . ........... _ .. and the afDdavlt o[ publication wm available to lila with the County Auditor. (or) Notice of the time and place of hearing had been posted on __+.____. , 1978, In the following locations: ._._........ The budget estimate was considered and taxpayers and citizens heard for and against Bald estimate nefollowe:... . Appeal_fpr.. ;l.1jce;t_;Ash P.4ym.eaL ti Hark f_V Can.nuntty_[enter_ by_.____.,• Robert E. Long, 2401...Bartelp.,(lp4tl.,4nd._Vtrglnta, Alexander,,.,SW.firown Streetr._, _.,,_.•• Executlye Director.Mark. lY_Cgmnunity._Center,,..... .,_._.___ After giving opportunity for all desiring to be heard, the Council adopted the following budget resolution: Reolutlon No. 78-83 A RESOLUTION ADOPTING THE ANNUAL BUDGET FOR THE FISCAL YEAR ENDING JUNE 30, Be It Resolved by the Council of the City of _........ Cows L1ty ......... ........ Iowa: The annual budget for the fiscal year ending June 30,19 79 , , an set forth In the Budget Summary Certificate and in the detailed budget in support thereof showing the revenue estimates and appro• priation expenditures and allocations to programs and activities for mid fiscal year In adopted, and the clerk is directed to make the filings required by law and to set up his books in accordance with the summary and details u adopted Passed and approved on.._ ........... Hart:h 7 _.., 1978 ., by the following rote: (fist names.) Ayes: _. FeCrQt _.,_._._..___._. Nays:_. Robt:rts__�. _ dePrdsse Vevera Erdahl Balmer Reuhauser ............... _....... ..... ._.._ /U._..✓. .._..__�Gf C�Gr✓el�• Sfayor ALTTEST: /s/......_......�._•.., Clerk NICROf MU) BY 1 .)ORM MICR4�LAB S'�.9 1•iICROFILMED 6Y JORM 141CROLAB CEDAR RAPIDS AND UES MOINL5, IOWA RECORD L^?UBLIC BEARING AND ADOPTION JF BUDGET `y On__ April 6 _., 1978, the Council of the City at— Iowa Ci ty _._.._____._. met for the purpose of conducting a puouc hearing on the proposed 197&79 Budget u published (posted). A Quorum was present. Notice of time and place of hearing had ban published on .._ March, 29 .. , 1978, s In the_ Iowa Clty ,Press -Citizen ..,,,,,_,_,,.,,,,,__ ..... _.._....__.... _..... ._...... and the affidavit of publication was available to file with the County Auditor. (or) Notice of the time and plus of hearing had been posted an __._.__._________..._., Isla In the following locations: The budget estimate was considered and taxpayers and citizens heard for and against said estimate as follows: None , I ' at the ¢ilil-tc 1learirtg on 9r t 4, 1978 After giving opportunity for all desiring to be heard/the Council adopted the following budget resolution can April ll, 1978: Resolution No._.78-128.._... A RESP UTION ADOPTING THE ANNUAL BUDGET FOR THE FISCAL YEAR ENDING JUNE. 30. 19__._.... Be It Resolved by the Council of the City of __......_Iowa. City_,_._ .......................... _.. lows: The annual budget for the fiscal year ending June 30, 19..79.. , as set forth in the Budget Summary Certificate and In the detailed budget In support thereof showing the revenue estimates and apps priation expenditures and allocations to programs and activities for said fiscal year is adopted and the clerk is directed to make the filings required by law and to set up his books In accordance with the summary and details as adopted. Passed and approved on _._.....t1Br17...3J, .._.., 19 18... by the following vote: (Lint names.) Ay": Nays:.... __.__._. Wahl NnsMr•.. Ferret MICRO111-111.0 8Y i JORM MICR+LAB I i i , ' at the ¢ilil-tc 1learirtg on 9r t 4, 1978 After giving opportunity for all desiring to be heard/the Council adopted the following budget resolution can April ll, 1978: Resolution No._.78-128.._... A RESP UTION ADOPTING THE ANNUAL BUDGET FOR THE FISCAL YEAR ENDING JUNE. 30. 19__._.... Be It Resolved by the Council of the City of __......_Iowa. City_,_._ .......................... _.. lows: The annual budget for the fiscal year ending June 30, 19..79.. , as set forth in the Budget Summary Certificate and In the detailed budget In support thereof showing the revenue estimates and apps priation expenditures and allocations to programs and activities for said fiscal year is adopted and the clerk is directed to make the filings required by law and to set up his books In accordance with the summary and details as adopted. Passed and approved on _._.....t1Br17...3J, .._.., 19 18... by the following vote: (Lint names.) Ay": Nays:.... __.__._. Wahl NnsMr•.. Ferret MICRO111-111.0 8Y i JORM MICR+LAB tlICROFILMEO BY JORM I.IICROLAB CEDAR RAPIDS AND DES MOINES, 10'WA CITY OF IOWA CITY FISCAL YEAR 1979 ADOPTED BUDGET TABLE 0� NTS BUDGET PROCESS AND ORGANIZATION . . . . . . . • • i BUDGET GUIDELINES • • • • • • • • ' ' ' . ' CITY COUNCIL GOALS • • • • • • • ' ' ' ' ' ' GENERAL COMMENTS • • • • • • . ' ' ' ' . . iv BUDGET -IN -BRIEF • • • • • ' ' ' ' ' ' • ' I ' . ' 1 Revenues • • • ' ' ' ' ' ' ' ' 5 Expenditures • • • • • • • ' ' ' ' ' B General Fund Balance . . . . . . . . . . . . ALL FUNDS SUMMARY • • • • • • ' ' ' ' ' ' ' 9 GENERAL FUND:. 10 ' Fund Summary • • • • • • • . • ' Administration Program: 11 Program Summary • • • • • 12 City Manager's Comments. . • • • • ' 13 City Council • • • • • ' ' ' ' ' '16 City Clerk • • • • ' ' ' .. .. 2 2 City Attorney • • • • • ' ' ' ' ' ' ' . 22 City Manager • • • • • ' ' ' ' • ' 32 Resources Conservation . • • • ' . ' ' . 5 335 Collective Bargaining • Personnel • • • ' ' ' ' ' ' ' ' 4 2 Civil Rights • • • • • . ' ' ' • Human Relations Commission . • • • ' . . ' ' • 42 Civil Service Commission . . . . . . 45 ' • 47 Finance Administration . . . • • • ' ' ' 54 Word Processing . . • • • ' ' ' ' ' • ' 57 Accounting ' . ' ' ' ' • Central Procurement & Services . . . . ' . 61 61 Treasury • • • • ' ' . ' ' • 72 Parking Enforcement. . . . . . . . • • 72 Risk Management . • • • • • ' ' ' • ' 76 Public Works Administration. • • • ' ' '• 83 Government Buildings . . • • • • • • • PHOTOS BY JOHN FERGUSON 7a •'' LIICROFILMED BY j DORM MICR+LA9 crani; v.n.;:r; ..Is anr,rs MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MOINES, IOWA Community Development Program: Program Summary . . , , , 87 Planning and Program Development: Function Summary . . . . . . . . . . . . 88 Administration . . . . . . , 89 Plan Administration. . . . . . 94 Development Programs . . . . , , , , , , 98 Planning and Zoning Commission . . 104 Riverfront Commission. . . . . . . . 105 Engineering Function Summary . . . . . . . 106 Housing and Inspection Services: Function Summary . . . . . . . . . . . . 112 Housing Inspection . . . . . . . . . . . 113 Building Inspection. . . . . . . . . . . 118 Public Safety Program: ^ Program Summary . . . . . . . . . 122 Police: , Function Summary . . . . . . . . 123 Administration and Training. . . . . . . 124 Patrol and Traffic . . . . . . , , , , , 128 Detective -Investigations 132 ` Records and Communications . . . . 136 Crossing Gaurds. . . . . . . . . . . . 140 Fire: . Function Summary . . . . . . , , . . . . 142 Administration . . . . . . . . . . .143 Fire Suppression . . . . . . . . . . . , 148 Training . . . . . . . . . . . 155 Prevention . 160 Animal Control, Function Summary . . . . . 165 Transportation Program: Program Summary . . . . . . . 171 Traffic Control, Function Summary. . 172 Mass Transportation, Function Summary. . . 180 Street System Maintenance, Function Summary . . . . . . . . . . . . . 186 Environmental Protection Program: Program Summary . . 193 Sanitation/Recycling, Function Summary . . 194 Cemetery, Function Summary . . , . , . , , 195 Leisure & Cultural Opportunities Program: Program Summary . . . . . . . . . . . . . 200 Parks & Recreation: Function Summary . . . . . . , . . , . , 201 Administration . . . . . .. . . 202 Parks . . . . . . . . . . 206 Recreation . . . . . . . . .212 " Forestry/Weeds . . . . . . . . . . . , 220 Library, Function Summary. , . . , 224 Central Business District Maintenace, -- Function Summary . . . . . . . . . . . 230 141CROFILI-ED By JORM MICR+LAB C LOM N.,!kI'. • A, 510::115 I I.1ICROFILMED BY JORM MICROLAB • CEDAR RAPIDS AND ULS MUINLS, IUWA ENTERPRISE FUNDS: 233 Fund Summary • • . • . . • . . . 234 Parking Revenue, Fund Summary. . . . . . . , Sewer Revenue: 239 Funds Summary 240 Sewer Operations, Fund Summary . . . . . . Sewer Reserves, Funds Summary. . . . . . . 246 Water Revenue: 248 Funds Summary 249 Water Operations, Fund Summary . . . . . . Water Reserves, Funds Summary. . . . . . . 256 Refuse Collection: Fund Summary . • • • • • • • • • 258 Refuse Collection Operations, Fund Summary • • • 259 Refuse Collection Equipment Reserve, Fund Summary . . . . . . . . . . . . 264 Landfill: Funds Summary . • • • • • • . 266 Landfill Operations, Fund Summary., . 267 Landfill Reserves, Funds Summary . . . Airport, Fund Summary . ... . . . 274 DEBT SERVICE FUND: 278 — Fund Summary • . . . • . 279 Summary of Expenditures. . . . . . . . . . CAPITAL PROJECTS FUND: 280 Fund Summary • • • • • . • • • • • 281 _ Capital Projects Listing . . . . . . . . . -- TRUST AND AGENCY FUNDS: 287 Fund Summary • . • . • • Pension and Retirement Fund. . . . . . . 288 Summary of Expenditures. . . . . . . . . . 289 General Revenue Sharing, Program Summary 291 SPECIAL ASSESSMENT FUND: Fund Summary • . • . • • 292 293 Summary of Expenditures. . . . . . . . . . SPECIAL REVENUE FUNDS: ,294 FundSummary • . . • • . • • . • • . 295 Road Use Tax, Fund Summary . . . . . . . 297 HCOA, Fund Summary . . . . • • • • • . . . 307 Committee on Community Needs . • • • . • . • 308 Design Review Committee. . . . . , _ Assisted Housing, Program Summary. . . . . , 309 INTRAGOVERNMENTAL SERVICE FUND: Equipment Division . . . . . . . . . . . . . 313 CAPITAL IMPROVEMENTS PROGRAM. . . . . . . . I � . . . . 318 Y �� I41CRUILMED 0Y 1 JORM MICR¢LAB LWAu Rnr::,'. • A, •101!11! i1ICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, IOWA 14ILROFILMED BY JORM MICROLAB CEDAR RAPIDS AND ULS MUIHLS, WvJli BUDGET PROCESS AND ORGANIZATION In this space last year it was stated that the FY 76 budget represented "a change of direction, content and format." The same statement is true this year. This development and.refinement of the budget process pro- vides opportunities for department heads, the City Council, the Manager and the public to dissect and evaluate programs and expenditures of the City in various ways. This past year the City Manager, the Director of Finance and the Adminis- trative Assistant in the Finance Department reviewed applicable budgeting literature and attended appropriate professional programs and seminars conducted by the American Management Association and the Municipal Finance Officers Association. The major emphasis was on zero base and incremental base budgeting. As a result it was determined that the City should embark upon a revised budgeting process which builds upon the existing foundations of management by objectives, expenditure alternatives, and priority setting. The budget manual which implements this change describes the major reasons for the change and the process. As the budget preparation process progressed, it became apparent that various practical changes were required. As an example, in some budget units there are three or four alternative levels and perhaps in other units only one or two. The department and division heads were responsible for preparing the goals and objectives, activity measurements, and the decision packages. Gen- erally, the City Manager did not alter the amount of the department pro- posals. However, requests were transferred to other levels to reflect the recommended budget. Also, there were wording changes and some additions. Departmental financial proposals were modified only when a unit did not reflect a previous commitment. Included in the budget are the service levels approved by Council. Detailed information concerning the budget process appears in the document entitled "Budget Manual FY 79, Iowa City, Iowa" previously distributed to the City Council. ~ AICROFILI.ILD BY 1 JORM MICR+LA9 9 CEDAR RAPIDS AND UES MUINLS, 10WA UDGET GUIDELINES 1 goals. nnel tlements which minimize financial increases. :vets of basic services. ease les or establishment of new revenues. ii ••. �. .IduROMMED BY i JORM MICR+LAB CLOAK 16V ::i!, MILROFILMED BY JORM 141CROLAB CEDAR RAPIDS AND UES 1401NES, 10wA iii MICROFILIEED BY DORM MICR6LAS CION( Birr CITY COUNCIL GOALS On September 14, 1977, the City Council met with key staff members to discussed 25 establish goals and priorities for FY79. The Council in work currently is being conducted. At least program areas which viewed each of the areas suggested to be a priority. one Council member ~ After considerable discussion and agreement to designate six priority the following priorities (in order of areas, the Council selected importance): 1. Downtown redevelopment (the completion of urban renewal). 2. Senior citizen housing and the senior citizen center. 3. Development of plans for the new waste water treatment plant. "1 4. Development on an economic development strategy. ! 1, 5. Planning for meeting city facility needs; i.e., Police Depart- transit. ment, Fire Department, equipment maintenance and 6. Transportation and traffic movement including parking in the traffic and traffic control. /+1 central business district, planning i The budget emphasizes these priorities within revenue constraints. To being turned from be successful, the City Council and staff must avoid n these goals and objectives. 11 1•t iii MICROFILIEED BY DORM MICR6LAS CION( Birr MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DLS MUINLb, ;Uvl,1 GENERAL COMMENTS This FY 79 budget does not reflect a budget which the Manager wishes to recommend to the City Council. The recommendations are rather those which must be made because of limited financial resources available to provide City services. While state and federal governments have revenue sources which respond to economic growth, such as income and sales tax, Iowa communities are prevented from using such revenues. Therefore, the revenues of local government generally do not increase with economic growth, particularly as the legislature has placed a lid on property taxes. This lid even precludes the availability of increased property taxes accruing from new construction. Unless major new revenue sources or increased revenues are available to Iowa City, budgets in future years likewise will represent a belt - tightening. While the City grows, existing services (primarily in the General Fund) will be spread more thinly. New programs will have to be funded at the expense of existing programs. Currently, certain expenditures within the basic services are being postponed or ignored. The ultimate cost to the City will be higher. The FY 79 budget does not recommend any new revenue sources or any increase in existing revenues other than property tax. In last year's budget discussion, the City Council made it clear that it desired all services currently being provided in the general fund to be financed without new service charges. No change in the landfill fee is recom- mended in FY 79. The 8.76% increase recommended in the property tax is within the second lid provided in State legislation and will require a second hearing but not an appeal to the State Appeals Board. Because of the availability of limited funds, it is not possible, in most instances, to seriously consider the alternative funding levels above the current level of service which were proposed by the depart- ment heads. iv Id I CROF I LME D By JORM MICR(�LAB miluROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES f•IUINLE), iUwr BUDGET -IN -BRIEF REVENUES The City's property tax request for FY79 will be $5,676,460*, allocated as follows: FY78 FY79 ASSESSMENT ASSESSMENT DOLLARS PER $1000 DOLLARS PER $1000 General Fund $3,646,321* 8.091 $3,820,514* 8.100 Tort Liability 194,800 .436 280,547 .447 Debt Service 768,841 1.719 1,153,316 2.472 Trust & Agency 366,869 .820 494,083 1.059 TOTAL $4,976,831 11.066 $5,676,460 12.078 This levy reflects a 1.0120 increase in the tax rate required fy FY79 and represents $347.24 per year on the assessed value of the average resi- dential property in Iowa City. As of January 1, 1977, the City Assessor computed the average assessed value for residential property to be $28,750. The total assessed value upon which taxes are levied in Iowa City has increased from $443,992,158 to $466,467,080 as of January 1, 1977. City services are financed from many sources and these sources have - limitations both as to amount and use. The General Fund property tax levy can be used for the support of General Fund services, such as police, fire and park and recreation services. The levy cannot exceed $8.10 per $1,000 of assessed valuation. However, the State Legislature has further limited this levy by placing a 71. and a 9% lid. In the FY79 budget, a general fund levy increase of 8.76% is proposed. — In FY79, $3,778,383 in property tax revenue in the General Fund has been allocated. This includes $120,635 of pension costs. The Attorney General has ruled that cities cannot levy in the Trust and Agency Fund _. for pension costs until the City has reached its $8.10 maximum levy in the General Fund. However, the State Appeals Board will not include that portion of the pension costs included in the General Fund in the computation of the 7% property tax lid. The General Fund property tax levy less the pension costs is an increase of 8.76% over the FY78 State approved budget of $3,363,205. This increase required that the FY79 budget, particularly in the General Fund, be a hold -the -tine effort. There are very few service level improvements, many expenditure deferrals and some cut-backs. *Includes monies and credits of $28,416 in both FY78 and FY79; includes military credit of $13,714 in FY79 only. MICROFILMED BY JORM MICROLAB rgiLkW ILMED BY JORM MICROLAB CEDAR RAPIDS AND ULS MOINL), :Uvd, Consistent with the practice of previous years, all revenue estimates are conservative. In budget preparation it is important to ensure that the level of revenue projected will actually materialize. Another source of revenue that can be used for General Fund operations is the monies and credits replacement fund. Formerly a State law levied a tax on certain monies and credits and monied capital. This tax was repealed and the State established a replacement fund which provides to cities the same amount of revenue they were receiving at the time the tax was repealed. In FY79, the City will receive $28,416. A military service credit replacement has been established which returns to cities part of the property tax lost through the military service tax credit. In FY79, this fund will return $13,715 to Iowa City for General Fund purposes. These monies are apportioned to cities by the State Treasurer in proportion to the money allocated by the State for the military service tax credit. The City also levies property tax for other purposes. These include debt service, trust and agency, and tort liability. These funds can be utilized only for the purpose for which they are levied. The debt service levy provides funds for the payment of principal and interest on general obligation bonds of the City. It can also be utilized to fund the payment of any judgments against the City, unless other funding sources are provided by State law. The City has issued general obligation bonds for various purposes. Two bond issues for sewer construction and water treatment plant improvements are paid for out of sewer and water revenues. Therefore, no property tax is levied for those two issues. The FY79 levy will be for the payment of interest and principal on the general obligation bond issues, excluding the sewer and water projects. A special property tax levy is established for the payment of pension and related employee benefits. These includes social security, the Iowa Public Employees Retirement System, and the Police and Fire Pension contributions of the City. The Attorney General has ruled that cities cannot levy in the Trust and Agency Fund until the City has reached its $8.10 maximum levy in the General Fund. For this reason, pension costs in the FY79 budget will be budgeted partly in the General Fund and partly in the Trust and Agency Fund. A special levy, tort liability, is provided to pay the cost of certain insurance coverages. This includes general liability, motor vehicle liability, errors and omissions and false arrest insurance. Because the City is currently unable to purchase adequate liability coverage, this fund in FY79 provides for a self-insurance reserve of $100,000. The reserve will be carried in the General Fund balance. Therefore, at June 30, 1979, $200,000 of the General Fund balance will be the insurance reserve and is not available for operating costs. An additional $108,547 is provided for insurance premiums and insurance deductibles in the Finance Department budget. MICIMILM[D By JORM MICR6LA6 '. A; iJ 1,110 !LMED BY JORM MICROLAB CEDAR RAPIDS AND UES 41UIIiLD, 10vi Assistance from other governmental agencies is a major source of revenue. This includes both Federal and State assistance. State Municipal Assistance distributes general State revenues to cities on a ratio of the city's population to the total population of the State, except that the assistance cannot exceed one-half of the amount collected by the city in property tax levies. If the Legislature approves the same level of funding as in FY78, the City will receive approximately $5.70 per capita. It is expected that the City will receive $270,000 from this source in FY79. The State returns to cities 10% of the revenue from the gross sales of the State liquor stores and 65% of the fees collected for licenses and permits. The FY79 estimate is $5.027 per capita or $240,000 to the City. State revenue received from the registration of motor vehicles, fuel tax, license fees and the use tax on motor vehicles, trailers and accessories and equipment is apportioned to each city on a ratio of the city's popula- tion to the population of all Iowa cities. The per capita contribution is expected to be approximately $19.50 or an estimated $931,008. The City uses all of this revenue to finance the operations and projects of the Traffic Control and the Street System Maintenance functions. These funds can only be used for street maintenance and improvement purposes. However, revenue from this source is not sufficient to these needs. A State tax is levied on the net income of financial institutions. The State retains 55% of the total tax and 6000 of the difference is distributed to cities and 40% to counties. The tax is distributed to the city and county within which it originated. This source of revenue can be utilized for any General Fund purpose. The estimated revenue from this source in FY79 is $10,000. ' Federal Revenue Sharing can be utilized for virtually any General Fund purpose, operating or capital expenditure. In FY79, $534,178 is projected " to be received, with $366,819 being allocated for general operating purposes. The FY79 budget includes State operating transit assistance in the amount of $250,000. A city can establish enterprise funds which are utilities and other services supported primarily from the revenues derived from the service rendered. The City has six enterprise funds: water, sewer, parking, refuse collection landfill and airport. In recent years, water revenue increased due to a rate schedule increase in FY76 and the sewer revenue increased as the result of a rate increase in August 1976. In FY79, most of the revenue increase _ in water and sewer will result from new housing. The parking revenue fund has a strong cash balance which will facilitate the construction of the first parking ramp in the urban renewal area and the issuance of parking revenue bonds. 3 i•ucaoiIUIEo or JORM MICROOLAB lid"O i_ .. . i. rliCROFILMEu BY JORM MICROLAB CEDAR RAPIDS AND ULS I•IUINL3, 11J+JA In FY79, a charge of $4.62 per ton will finance the operations of the landfill. For the residential user, a charge of $.39 per month per pick-up location will finance the disposal of residential solid waste. These charges are the same amounts which were approved in the FY78 budget. Another service revenue for the City is transit fares. Night bus service is currently being provided on an experimental basis. Total estimated transit operating revenue for FY79 is $322,650. In FY 79, it is expected that the City will receive $205,250 from licenses and permits issued by the City. Most of this revenue will come from building permits ($103,900) and beer and liquor permits and licenses ($65,000). Other sources of revenue are bike licenses, peddlers licenses, electricians and plumbers licenses, animal licenses and burial permits. Fines and forfeitures are a major source of revenue for General Fund operations. In FY79, it is estimated that the City will receive $294,000, of which $240,000 will be derived from traffic parking violations. The Magistrates Court is expected to return $40,000 to the City from the violations of City ordinances. Library fines are expected to total $14,000. A great variety of charges for services will return $393,420 to the City in FY79. The major sources are University of Iowa fire protection contract ($225,000), recreation services and lessons ($85,600) and library service contracts ($48,500). The City seeks to invest all idle funds at the best possible interest rate. In FY79, it is expected that the City will receive $178,500 from this source, with $55,000 being receipted into the General Fund. In past years, interest from investments of other funds were deposited into the General Fund. Interest income will now be deposited into the fund from which the investment is made. There are a number of sources of miscellaneous revenue, including the sale of unclaimed bicycles, sale of real estate, commissions and concessions, and deposits. This revenue is estimated to be $39,485 in FY79. Administrative transfers are sometimes thought to be revenue. While they may actually provide for the financing of a service, particularly in the administrative program, the revenue sources appear generally as a transfer in an enterprise fund. A calculation is made of the costs which are required to provide certain staff services to the enterprise funds. This amount is then transferred from the enterprise fund to the administrative program. For example, the Finance Department is responsible for all of the water and sewer billing and•the cost of this service is paid for by the water revenue fund through a transfer to the administrative program. Transfers also are made for other than the payment of administrative services. A complete explanation of transfers appears in the Charts and Summary Information section. MIC110f ILMEII BY JORM MICRbLAB 1,1100FIL14ED BY JORM LIICROLAB EXPENDITURES CEDAR RAPIDS AND ULS MUINLS, IW';1 GENERAL: The recommended budget for all funds in FY79 is 533,503,389, which includes $15,008,847 in capital improvements. The proposed General Fund budget is ?7.784,103, or an increase of 8.0% over the estimated expenditures for FY78. A comparison of percentage change by major classification of expenditure appears below: ACTUAL ESTIMATE % BUDGET % FY77 FY78 CHANGE FY79 CHANGE _ Personal Services $3,905,928 54,833,551 23.7 54,889,576 3.4• Commodities 411,328 469,746 14.2 574,636 22.3 Services & Charges 1,249,508 1,394,986 11.6 1,524,582 7.6 Capital Outlay 476,219 363,408 (23.7) 335,537 (7.7) Transfers 156,494 147,500 5.7) 351,772 238.5 TOTAL 56,199,547 $7,209,191 16.3 57,784,103 8.0 PERSONAL SERVICES The significant increase in personal services between FY77 and FY78 results from the levy for FICA and IPERS within the General Fund in an amount equivalent to the difference levied in the General Fund for all other purposes and the maximum which can be levied at $8.10, the maximum levy. This change was required by an opinion of the Attorney General. The FY78 budget severely limited additional personnel. However, during — FY78 additional employees have been added to provide for night bus service. Again in FY79, there will be a hold -the -line approach on personnel.There _ is the equivalent of one-quarter of an additional employee added in the General Fund. A complete listing of personnel appears elsewhere in the budget. Personnel costs are primarily controlled by collective bargaining agreements. Employees of the City are represented by three unions: AFSCME (Local 183), the Iowa City Police Patrolmen's Association, and the International Association of Fire Fighters (Local 610). The majority of City employees are represented by AFSCME. The Union is comprised of two bargaining units, one composed exclusively of Library employees and the other composed of City employees in all other departments. All supervisory, confidential, temporary, and other employees who are excluded by law in Chapter 20 of the 1975 Code of Iowa are excluded from the units and from the terms, conditions, or application of the Agreement. The present AFSCME contract is effective between July 1, 1976 and June 30, 1978, inclusive. Sworn police officers and firefighters are also excluded. 5 Y Id If.NOf ILVIf.O By JORM M,CR6LA6 m,10UFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES HOINL�, IUv,;1 The AFSCME contract provides for a cost -of -living escalator based on the Con- sumer Price Index of the Department of Labor. During fiscal year 1978 an average of $34 per month will be paid to bargaining unit employees. A two year agreement covering the period between July 1, 1978 and June 30, 1980 was signed in April, 1978 by the Council. The agreement provides for continuation of the quarterly adjustment and longevity pay. The average increase for each of the two years is 7%. Sworn police officers are represented by the Iowa City Police Patrolmen's Association. The bargaining unit is composed of all Iowa City police officers. Exempt from the unit are the Police Chief, captains, sergeants, and other confidential, administrative, supervisory, less than half-time employees, and those excluded by Chapter 20, Code of Iowa. The present contract is effective July 1, 1978 through June 30, 1979, inclusive. The contract provides for a 5 step pay plan based on length of employment. A 5% increase was negotiated for FY78 wages. The firefighters are represented by the International Association of Fire- fighters. The bargaining unit is composed of firefighters, lieutenants, and captains. Exempt from the unit are the Fire Chief, Fire Marshal, Training Officer, Battalion Chiefs and other employees excluded by Chapter 20. A two year agreement was concluded in December, 1977, which provides for a 7.25% increase in salaries. The second year wages will be determined through bargaining in the fall of 1978. Employees who are administrative, supervisory, or otherwise ineligible for collective bargaining are covered by the Personnel Rules and Regulations. Some are eligible for Civil Service. Salaries and benefits are determined by the City Council upon the recommendation of the City Manager. A 6% increase is proposed for these employees in the FY79 budget. The amount of the actual increase paid will be determined by the department head, City Manager's staff, and the individual employee or employee groups. COMMODITIES A very large portion of the significant increase in commodities is in the Street Maintenance and Transit Programs. The institution of night service and the purchase of road oil, salt and other street surfacing materials increases the allocation significantly, as follows: Street Oiling $ 15,000 Salt 12,000 Street Surfacing Material 16,000 Night Service 16,000 TOTAL 59,000 SERVICES & CHARGES Services and Charges continue to be affected by the increased cost of utilities and fuel. Other increases generally reflect overall increases in the cost of living. [: atcannuaro or 1 JORM MICR6LAEI F1ICROFILMED BY JORN NICROLAB CEDAR RAPIDS AND DES MUINLE), IUwA Funding to Aid to Agencies, which is included in Services and Charges, has increased by $19,085 over the FY78 authorized expenditure. Funding has been included in the FY79 budget under Trust and Agency for unemployment compensation obligations. The City willanl reimburseat a the State paintoractual ofthefirst $6,000tofreachnemployee'sawagesurance p TRANSFERS The increase in transfers results slightly ted to the over $300,000se in General Fund property tax revenue being tax Enterprise Fund. In FY78, 5100,0000 rt refusepertlection d No6re�e�uensharin9l suppReveort isaproposed forused FY79. Supp MIL:ROFILMED BY DORM MICROLAB GENERAL FUND BALANCE CEDAR RAPIDS AND UES MOINLS, IOWA Although the financial statements within this document show a 6-30-79 ending balance for the General Fund to be $777,688, this is an inflated figure and is not the true projected balance which will be available at that time. The FY78 budget is shown at the approved amounts and has not yet been amended for encumbrances and carryovers which existed at 6-30-77. The budget amendments will be submitted to the Council in February for approval. Also, during FY78, $100,000 will be transferred from the General Fund to the Equipment Maintenance fund to offset part of its deficit balance. Therefore, the 6-30-78 General Fund balance will be adjusted as follows: Ending balance per this document $864,275 Less: Encumbrances and Carryovers 24,345 Transfer to Equipment Maintenance 100,000 Adjusting Ending Balance $739,930 Therefore, the 6-30-79 General Fund Balance will be as follows: Beginning Balance $ 739,930 Receipts 7,697,516 Disbursements 7,784,103 Ending Balance S 653,343 Of this amount, $200,000 is the insurance reserve which is not available for operating expenditures. We have budgeted $250,000 to be received from a State Transit Assistance Grant during FY79. If the City does not receive the total amount, the difference must be made up from the General Fund balance. Therefore, the actual ending fund balance projected for FY79, which is available for operating expenditures is a maximum of $453,343, and could be less depending upon the outcome of the State Transit Grant Application. The fund balance could also be reduced if salaries were to increase more than the 6% budgeted, and this is dependent primarily on the outcome of union contract negotiations. As in the past, any termination wages paid during the year will also come out of the fund balance. Computing the necessary fund balance based upon a five-year average of first quarter receipts and expendutires, results in a balance of $687.000. This is how the General Fund ending balance has been arrived at in the past. Begin optimistic, we can most likely plan on an approximate fund balance of $350,000 to $450,000 and it is apparent that the General Fund will have to borrow from the Enterprise fund during the first quarter of FY80 to maintain a sufficient cash flow. 4•. 0 w MICROFILM By DORM MICR6LA9 MICROFILMED BY JORM MICROLAB CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS CEDAR RAPIDS AND DES MOINLS, IOWA ALL FUNDS FUND SUMMARY ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 $ 3,518,482 $ 3,349,638 $ 3,572,857 $ 4,742,154 $ 4,976,831 $ 5,676,460 185,439 191,045 205,250 289,728 276,000 294,000 2,884,665 3,301,073 3,352,096 2,288,355 2,894,347 7,148,936 510,628 491,806 543,890 963,155 6,470,579 10,143,272 542,924 448,327 443,657 1,778,437 2,762,443 3,997,662 7n4-777 $14,185,485 $ 21,812,451 S_22,314,495 EXPENDITURES Pepsona Services $ 5,563,387 $ 6,445,610 $ 6,920,167 Commodities 635,048 1,970,891 760,611 2,487,707 888,051 2,218,822 Services & Charges Capital Outlay 3,576,260 9,091,080 16,910,879 Debt Service 1,326,339 1,328,196 1,573,279 4.9a?.191 Transfers $14, 1 282 4 x.714.274 $ 21,827,478 S 33 50 TOTAL EXPENDITURES $ 3,349,638 $ 3 334 * $ 7.383.963 ENDING BALANCE *In FY78, Revenue Sharing and Road Use Tax were not budgeted funds Sharing and are not included here. The FY79 Beginning Balance includes Revenue and Road Use Tax estimated fund balances as of July 1, 1979. 0 MICROMMEn By JORM MICRO LA9 MILROFILMED BY DORM 141CROLAB CEDAR RAPIDS AND DES MUINLS, IUwA APPROVED FY78 BUDGET ALL CITY BUDGETED FUNDS RECEIPTS LICENSES S PERMITS .9% �1 BOND SALES 28.8 PROPERTY TAX 22.8% - FINES 8 OTHER GRANTS FORFEITURES 3.2% 1.3% CHARGES FOR ROAD USE TAX SERVICES 15.1% 4.5% GEN. REV. SHARING 3.0% TRANSFERS IN 7.6% MISC. SE OF MONEY 3.1% COMM. BLOCK 2.3% GRANT 7.40 EXPENDITURES - PARKING REV. .4% CAPITAL PROJECTS _- 34.8% SPECIAL REV. 7.4% LANDFILL OPER. GENERAL FUND 2.0% 33.0% $EfiR REV. TRUST & AGENCY 2.5% DEBT SERVICE 4.6% REFUSE COLL. 1.4% SPECIAL ASSESS. WATER REV. 1.3% 8.1% :41CROEILRED BY ' JORM MICR+LAB CEJN: iUii ;�. . 'i:: YIO;9fS '9ILROFILKD BY JORM 141CROLAB CEDAR RAPIDS AND UES 1•1011IL), 10WA RECEIPTS Road Use Tax Fines & Forf. 2.9%� 9% Gen, Rev. Lic. & Permits Sharing 1.7A Charges fo 6% Serv. 1n.3% CBG 6.6% Other Grants 11% Use of Money 1. Bond Sales 29.8% PropertyTax 17.6% Transfe)In ,4% ADOPTED FY79 BUDGET ALL CITY BUDGETED FUNDS EXPENDITURES Water Sewer Parking Refuse% 5.6% 3.4% 2.8% Landfill 1% Airport .1% Trust & Agency 3.9% Spec. Assess. .3% c. Rev: 0% General 23.2% Capital Proj. 44.8% bebt Service 3.7% MICROFILMED BY ' JORM MICR<�LAB 101 1f:, I MILROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DLS MUINLJ, INA Y•. �r,f Mi CROFIuam BY DORM MICR�LAE3 Ci.0A11 F:dl':. li :. '101'11 i, ADOPTED FY78 BUDGET ALL CITY BUDGETED FUNDS " RECEIPTS EXPENDITURES SOURCE $ % FUND $ % Property Tax $ 4,976,831 22.8 General $ 7,504,665 34.4 Licenses & Permits 191,045 .9 Debt Service 993,641 4:6 Fines & Forfeitures 276,000 1.3 Capital Projects 8,955,222 41.0 Charges for Services 3,301,073 15.1 Enterprise: Road Use Tax 983,996 4.5 Parking Revenue 84,844 .4 General Revenue Sharing 650,000 3.0 Sewer Revenue 971,910 4.4 Community Block Grant 1,614,700 7.4 Water Revenue 1,762,348 8.1 Other Grants 705,200 3.2 Refuse Collection 316,062 1.4 Use of Money 503,806 2.3 Landfill Operations 426,522 1.9 Bond Sales 6,281,800 28.8 Trust & Agency 535,414 2.5 Miscellaneous 668,779 3.1 Special Assessment 276,850 1.3 Transfers In TOTAL 1 659 221 21 5,81 7.6 Iff.T Special Revenue TOTAL "1,614,700 $21,827,478100.0 7.4 ' , ADOPTED FY79 BUDGET ALL CITY BUDGETED FUNDS, a RECEIPTS EXPENDITURES SOURCE $ % FUND $ % Property Tax $ 5,676,460 17.6 General $ 7,784,103 23.2 Licenses & Permits 205,250 .6 Debt Service 1,247,972 3.7 Fines & Forfeitures 294,000 .9 Capital Projects 15,008,847 44.8 Charges for Services 3,352,096 10.3 Enterprise: Road Use Tax 955,008 2.9 Parking 932,692 2.8 General Revenue Sharing 544,178 1.7 Sewer 1,149,939 3.4 Community Block Grants 2,130,000 6.6 Water 1,847,776 5.6 Other Grants 3,553,750 11.0 Refuse 403,572 1.2 Use of Money 509,890 1.6 Landfill 351,376 1.0 Bond Sales 9,584,090 29.8 Airport 41,350 .1 Miscellaneous 464,182 1.4 Trust & Agency: Transfers In 5,045,591 15.6 Pension & Retirement 768,680 2.3 TOTAL 532.374.495 100.0 Revenue Sharing 544,319 1.6 Special Assessment 99,650 .3 Special Revenue: ^* HCDA 2,130,000 6.4 Road Use Tax 1 193 113 9 3.6 00.0 ' TOTAL33,53. * The FY78 Budget was amended in February 1978. Copies of the Amendments are available in the Department of Finance. Y•. �r,f Mi CROFIuam BY DORM MICR�LAE3 Ci.0A11 F:dl':. li :. '101'11 i, MICROFILMED BY JORM MICROLAB • CEDAR RAPIDS AND ULS MOINES, IUWA GENERAL FUND= ADMINISTRATION COMMUNITY DEVELOPMENT PUBLIC SAFETY TRANSPORTATION ENVIRONMENTAL PROTECTION LEISURE & CULTURAL OPPORTUNITIES T Id ICWILIIEU BY i JORM MICR+LAB i.I:UAF i!Ai;.,. Gi.; ?IOI,YE:. h1ICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINLS, 10WA FUND SUMMARY GENERAL FUND ACTUAL ESTIMATE BUDGET Ec LASSIFICATION FY 1977 FY 1978 FY 1979 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS $ 707,917 $ 835.544 $ 864.275 $ 3,043,223 $ 3,841,121 $ 4,029,061 185,424 289,728 701,936 584,311 66,631 70,843 1,385,078 $ 6,321,174 191,045 276,000 718,291 574,447 89,500 25,900 1,521,618 $ 7,237,922 205,250 294,000 713,420 770,000 65,000 39,085 1,581,700 $ 7,697,516 EXPENDITURES Pe— rsona'-Services $ 3,905,928 $ 4,833,551 S 4,997,576 Commodities 411,328 469,746 574,636 Services & Charges 1,249,578 1,394,986 1,524,582 j Capital Outlay 476,219 363,408 335,537 Debt Service 156,494 147,500 351,772 Transfers TOTAL EXPENDITURES $ 6.199.547 $ 7,209.191 $ 7,7 4,103 ENDING BALANCE $ 835,544 $ 864.275* $--7-7-7.L6-88 *The FY78 figures do not include budget amendments which are scheduled for approval in February, 1978. See the Budget -In -Brief for information on how these balances will change after budget amendments are made. 10 r• - a' id 1 f.ROfIUAEe BY � JORM MICR#LA9 UDAN lulu!!)`, HILROFILMH 6Y JORM MICROLAB CEDAR RAPIDS AND DES 1•I0INLS, lUvIA ADMINISTRATION CITY COUNCIL CITY CLERK CITY ATTORNEY CITY MANAGER HUMAN RELATIONS z� FINANCE ADMINISTRATION PUBLIC WORKS ADMINISTRATION GOVERNMENT BUILDINGS Z 0 y _r: Idif.AOf ILIdf.D 6Y ' JORM MICR6LA6 MICROFILMED BY JORM MICROLAB • CEDAR RAPIDS AND ULS MOINES, IOWA PROGRAM SUMMARY GENERAL ADMINISTRATION ACTUAL ESTIMATE BUDGET CLASSIFICATION FY 1977 FY 1978 FY 1979 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Pe- rsonaFservices Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE *Includes Sanitation/Recycling balance of $23,457 as that function will be closed out on 6-30-78. $ 392,440 $ 704.806 $ 898,702* $ 297,055 $ 388,845 $ 384,218 69,717 72,125 71,350 275,647 260,000 280,000 1,797 50 4,050 517,389 574,447 520,000 54,647 80,000 55,000 13,329 5,900 3,585 281,728 322,714 414,419 $ t.Ftt_tnv $ 17 04-08t $1,732.622 $ 658,353 $ 811,254 $ 881,726 20,159 21,960 28,025 485,762 585,488 609,963 20,497 14,940 10,300 14,172 100,000 301,772 $ 1,198,943 $ 1,533,642 $ 1,831,786 $ 704,806 $875,245 $ 799,538 �MICROf LLMED BY I DORM MICR�LA6 CIDA 1%,V !!U• • .il'.'a0:!,!" r-1100FILMED BY JORM MICROLAB CITY COUNCIL CEDAR RAPIDS AND OLS MOINES, 100A ADMINISTRATION PROGRAM COMMENTS There are two changes in the program for the City Council. In FY78, $20,000 was allocated under services and charges as professional services for the development of an economic development program. While the City Council has not made a final decision on this matter, the responsibility has been placed in the Department of Planning and Program Development (Community Development). The decision as to the implementation of the program will be made in con- junction with the consideration of the budget for that department. As a result of the human service planning program conducted for the City by Johnson County Regional Planning Commission, an initial letter and an appli- cation form for requested funding were sent to all agencies that wished to be considered under aid to agencies. Appearing below is a listing of the current funding and the requests received fy FY79. The detailed requests have been provided to the City Council under separate cover. AGENCY JCPRC Mayor's Youth Youth Homes Inc. DAY PALS Rape Victim Advocacy Prog. J.C. Council On Aging Babe Ruth League Boys Baseball Inc. Girls Softball HERA Psycho Therapy Mark IV Visiting Nurses Assoc. MECCA HACAP Spouse Abuse Children's Museum Crises Intervention Center Arts Council PER FY78 BUDGET City Council increase to PALS TOTAL ACTUAL BY REQUESTED BY CITY COUNCIL AGENCIES FY78 FY79 $ 62,067 20,067 8,000 25,780 7,800 5,000 17,500 1,200 1,200 1,200 300 $ 150,114 3,420 $ 153,534 12 $ 65,897 20,067 8,000 28,847 13,213 6,567 29,760 1,200 1,200 8,320 5,000 10,744 11,802 1,500 30,000 2,000 3,000 $ 247,117 IdICA,Of ILIdCD BY ' JORM MICR+LAB CITY COUNCIL AUTHORIZATION FY79 $ 65,897 21,271 8,000 27,327 11,893 6,081 18,550 1,200 1,200 1,200 5,000 2,000 3,000 $ 172,619 MICROFILMED BY JORM MICROLAB t FUND General PROGRAM Legislative CEDAR RAPIDS AND ULS MOInES, IOWA GOALS AND OBJECTIVES R NCrION City Council ACTIVITY City Council AcrNITY DESCRIPTION: The function of the City Council, as the elected representatives of the citizens, -- is to formulate City policy and to provide general direction to the administrative staff to carry out Council policies. ACTIVITY GOAL: o appoint, direct, and evaluate the City Attorney, City Clerk, City Manager, an boards and commissions. 2. To represent citizens of Iowa City by considering and acting upon citizens' concerns and proposed ordinances and resolutions. ! 3. To provide for orderly community growth by providing leadership in the formulation and adoption of a comprehensive city plan. ACTIVITY OBJECTIVES: omp e e ran Renewal Project. .! 2. Develop Senior Citizen Housing and Center. - 3. Develop plans for Waste Water Treatment Plant and reduce sewer insufficiencies throughout the City. 4. Plan for economic development. 5. Plan for future City facilities. 6. DDevelohoutdthepCitynandrparkingain thelCnB.D s to improve vehicular traffic movement throug ACTIVITY b1EASD ME: 1. Construction of new buildings and parking in the urban renewal area. 2. Completion of Housing Projects and Senior Center. 3. Complete plans for waste water treatment plant. 4. Completion of Economic Plan. 5. Review and revise the Capital Improvements Program. 6. Completed intersections improvements and long-range traffic study. �1' ACrNITY ANALYSIS: Minor problems that come up on a day-to-day basis sometime distract from the overall goals of the Council. 13 r. orf' I.11001'ILMED BY ' JORM MICR46LA9 L;.X0. I.;;r:: u. !101 1!,- MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MOINES, IOWA DEPARTMENT CITY COUNCIL UNIT EXPENDITURE DETAIL CLASSIFICATION �EMPLOYEES AUTHORIZED BUDGET Y 1978 FY 1979 FY 1979 PERSONAL SERVICES LEVEL l: Council Representatives Mayor TOTAL CAPITAL OUTLAY LEVEL 1: 2 -drawer file cabinet 6 6 $25,200 1 1 4,800 7 7 30,000 $ 115 MICROFILMED BY JORM MICROLAB CEDAR RAPIUS AND UES MUINL,, IUwA GOALS AND OBJECTIVES FUND RFNFRAI FUNCTION I FrT51 ATTON PROGRAM AnNTNTCTRATTON ACTIVITY CITY rnFRK ACTIVITY DESCRIPTION: Recording and record keeping officer for the Council, including other duties as prescribed by Code of Iowa, Municipal Code and Council policy. ACTIVITY GOAL: Prepare, maintain and disseminate records of Council Proceedings, Ordinance, Res- olutions and other records using written minutes, tape recordings, microfilm records, visible indexing system, newspaper publications, Courthouse recordings, and a variety of files for contracts, abstracts, projects, subdivisions and deeds. Provides information and certified copies of above records and portions of Municipal Code to Council, Staff and citizens. Issues beer, liquor, cigarette, mobile home park, taxi- cab, peddler, pet and other miscellaneous licenses, prepares standard resolutions and ordinances, records and issues cemetery deeds, and records all submissions to - Planning and Zoning Commission. Attend Council and Staff meetings, prepare payroll, u and City Clerk budget. ACTIVITY OBJECTIVES: ✓ 1. To accomplish day to day workload and meet legal requirements with present staff. 2. Work with administration to establish meaningful rewards to stimulate employees, by July 1979 (non-union). ACTIVITY MEASUREMENT: 1. Delegate certain duties to other departments: a. Subtnission of Planning and Zoning items to Planning Department. b. Construction Refunds and Issuance of Code Supplements to Finance. 2. Analyze administrative descussions on: a. Final salary package and fringe benefits. b. Correction of HVAC problems. c. Mechanisms provided for contribution to decisions that affect employees by employees. ACTIVITY ANALYSIS: There is a changing emphasis on responsible record keeping in governmental agencies. The increase in the demand for retrieval services is also due to the legal department's - preventive law program and the increased number of staff people, interns and public served. r 16 -• •fir MICROFILM By i DORM MICR+LAB 6l.i7,L TUI';... f,'401%[� V r4ILROFIUMED BY JORM MICROLAB DEPARTMENT: CITY CLERK CEDAR RAPIDS AND DES MUINES, IUWA DECISION PACKAGE UNM CITY CLERK LEVEL 1 OF 2 ACTIVITY DESCRIPTION: -Provides attendance at formal Council meetings for taking of minutes (also minutes are tape recorded). -Provides preparation of minutes of official actions and their publication. -Provides indexing of Official Minutes. -Provides legal publication of notices and ordinances. -Provides proceeding with details from meetings, liquor and beer licenses, recording at Courthouse. -Provides retrieval of limited information for Staff and Council. -Provides attendance at informal meeting and its tape recording. -Provides payment for costs for one election, $12,500/178; $10,000/'79. -Provides limited office services, telephone answering, filing records. CONT. NEXT PAGE ADVANTAGES/BENEFITS: OPTIONS: DATE: PREPARED BY: ABBLE CTO APPROVED BY: RESOURCES REQUIRED Personnel Outlay TOTAL Other departments could take on the Work we cannot get done if they have the time. CURRENT FISCAL YEAR 2 BUDGET FISCAL YEAR 2 31,827 1,375 30,923 CONSEQUENCESt We could not prepare standard resolutions and ordinances for agenda, would not prepare a Complete Description of Council Activities minutes and would not prepare informal minutes, so neither would be indexed. We could not file and FIICIM 1Uaf.D By 1 DORM MICR¢LAB �mnr: a,nr;:r, • ,�.c �Ioims CONT. NEXT. PAGE MICROFILMED BY JORM MICROLAB • CEDAR RAPIDS AND DES MOINES, IOWA ACTIVITY DESCRIPTION: (CONT.) -Provides recording and preparing of cemetery deeds. -Provides Ordinances for the Codifier. -Provides preparation of payroll, budget, goals and objectives. -Provides overtime for Deputy, $500., for FY78 - $1,500 for PY 79 -Provides preparation of Ordinance Book, indexing and publication proofs. i -Provides coding of Press Citizen statement to appropriate departments. -Provides application to State for refund of Sales Tax for construction. j-Provides preparation of Proof of Publication folders for minutes and -notices. i I CONSEQUENCES: (CONT.) coordinate submissions to Planning. All licenses would have to be issued from another office...:.We would not process Code route Council proceedings to Staff or complete project folders. Educational w supplements. We could not xerox and opportunities would not be provided, there would be no time for supervision or cooperation. We would not be meeting the Legal requirements regarding open records, as retrieval of records would be limited for Council and Staff, non-existent for the public, or of providing the Municipal Code. I 141CROEILMEn BY i JORM MICR+LAB CLILIG k1; ::,b • A" MOI"ES MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MOINL',�, IOWA DECISION PACKAGE DATE: November 21, 1977 PREPARED BY: ABBIE STOLFUS i DEPARTMENT: CITY CLERK APPROVED BY: UNIT: CITY CLERK LEVEL 2 of 2 RESOURCES CURRENT BUDGET ACTIVITY DESCRIPTION:REQUIRED FISCAL YEAR FISCAL YEAR -Provides preparation of minutes of Complete Activities of Council for regular meetings and indexing. 1 -Provides preparation of Notices, Resolutions and Ordinances, recording No. Personnel 1 and indexing of executed resolutions and ordinance, preparation of Personal Se10 615 10,154 rv. Books. 265 202 -Provides preparation of proceedings from each meeting for routing to ovmoaities Staff. 2 396 .Retrieval of information and records for Council and Staff only, erv, a Charges 1 5 limited time for public. apital outlay 750 300 -Provides for issuance of various licenses. -Provides for general office services, telephone information, xeroxing, multilithing of materials and filing of various records. TOTAL $13,575 $13,052 CONT. NEXT PAGE ! ADVANTAGES/BENEFITS:Council and Indexing the Complete Activities is a more complete picture of all the discussions and action taken by gives a better record. da to - This provides a minimum level of service, and complying with legal regulations, for administration of on-going Y - day necessities. OPTIONS: in services, so that minutes and ordinance to be published are in theroxit We are using the mag card operator for typ 9 matelya20%nd $of publi1,000 iInatechas been added to FY 79 budget for these services. The photo publishing is saving app shing Instead of budgeting 2 Council elections every other year, I will budget one election each year and finance will carry over the one year's allocation to be used with the 2nd year allocation. FY'78 budget also provides for final payment for the recodification. CONSEQUENCES: ur other work deteriorates because of the time taken to do this. We would prepare no written informal minutes, now D Decreased service levels for research for public requests. We would discontinue microfilming Council records, a1sQ there is not_time..neededcto get m6terials,ready and spot proof them when returned. We would not keep project folders. CONT. NEXT PAGE MICROFILM BY JORM MICR+LAB MICROFILMED BY JORM NICROLAB CEDAR RAPIDS AND DES MOINES, IOWA ACTIVITY DESCRIPTION: (CONT.) -Provides for educational opportunities. -Provides for supervision and communication with employees. -lProvides outline for Tnfnrmal Minutes -Provides for keeping cemetery records current (duplicate set of records). -Provides indexing of Informal Minutes outline CONSEQUENCES: (CONT.) Although funding is provided for education, it is impossible to take advantage of it due to the workload, the same is true with vacation --we fall too far behind and there is always a constant level of legal requirements that have to be done MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, IOWA DEPARTMENT ITY C ERK UNIT CITY CLERK EXPENDITURE DETAIL CLASSIFICATION EMPLOYEES AUTHORIZED BUDGET FY 1918 FY 1979 FY 1979 PERSONAL SERVICES LEVEL 1: City Clerk 1 1 Deputy City Clerk 1 1 Overtime SUBTOTAL 2 2 Health and Life Insurance TOTAL LEVEL 2: Clerk Typist 1 Sr. Clerk Typist 1 Health and Life Insurance _ TOTAL > > CAPITAL OUTLAY LEVEL 1: NONE LEVEL 2: 3 Typewriter Noise Abatement Hoods 21 � ialc¢oruwco BY .i JORM MICR+LAB $ 17,040 11,520 1 , 500 30,060 1,767 31 , 827 $ --- 9,840 314 10,154 q 300 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DLS NUIN U , !UwA GOALS AND OBJECTIVES FUND GENERAL FUNCTION CITY ATTORNEY PROGRAM ADMINISTRATION ACTIVITY ACTIVITY DESCRIPTION: The Legal Staff advises the City Council, City Manager, Department Heads, and staff on all questions arising out of the conduct of Council business and routine matters. Other responsibilities include: provide aid in legal matters to the various departments of the City and advise City officials on proposed or existing federal or state legislation; act as attorney for all boards, agencies or commissions; represent the City before the Civil Service Commission; prepare, approve or direct the preparation of all contracts and negotiate contracts on behalf of the Council; negotiate on behalf of the City in the purchase of real estate; represent the City in all suits in which the City or an employee is a party; prosecute all cases in the Magistrate's Division of the District Court involving City charges and represent the City on all small claims against the City; represent the City in all administrative hearings; and prepare, approve or direct the preparation of all ordinances, resolutions, contracts and other documents at the request of the City Manager and the direction of the City Council. ACTIVITY GOAL: To provide the City Council and City departments with the legal expertise and advice to effectively comply with Federal, State, and local laws and to defend the City in cases requiring legal remedies. ACTIVITY OBJECTIVES: 1) Continue the preventive law program. (On going) 2) Attend meetings of the major city boards and commissions in order to improve procedures and aid members in understanding the legal context in which the board or commission function. (On going) 3) Provide for an efficient indexing, storage and retrieval system of previously completed legal research. (December, 1978) 4) Gain a more thorough familiarity with Federal statutes, cases and regulations pertaining to Federally funded City programs and other activities with federal legal implications. (On going). ACTIVITY MEASUREMENT: After considerable discussion, it is the consensus of the Legal staff that performance indicators as described in the budget manual are difficult to ascertain. The measure of the effectiveness of this department would be the extent to which we meet the needs of the Council and staff. ACTIVITY ANALYSIS: 1) Preventive law program a. Examination and research of innovative areas of the law especially in land use planning (e.g. moratoriums, development rights transfer, landlord/tenant). In the past five years the scope of municipal regulation has greatly broadened, creating unanswered legal questions which require an indepth research and creative analysis. 22 MICRO[ludm BY DORM MICR�LAH r11CROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, IOWA 23 MICROFILMED BY JORM MICR+LAE CFi1hR It41i BS .SLS I!O;IIES GOALS AND OBJECTIVES -2- ACTIVITY ANALYSIS: 1) Preventive law program (cont.) b. Continuing workshops with City staff c. Accessibility to staff 2) No additional comment. r 3) To obtain this goal we must expand our filing system. This will require more equipment and a part-time clerk whose duties will include maintenance of the system. Such systems are recommended by all law office management texts. The main advantage is quick accessibility to previous research; this avoids duplication of research efforts and unnecessary delays. 4) Historically, federal involvement with City functions has been minimal but in the last several years cities have come to be involved in a great deal J of federal programs and regulations. The trend seems to be toward increased 1': federal involvement. The law library presently has limited materials J regarding federal laws or programs, and this area should be expanded. J i I 1 1 23 MICROFILMED BY JORM MICR+LAE CFi1hR It41i BS .SLS I!O;IIES MICROFILMED BY JORM MICROLAB CEDAR''tAPIDS AND DES P101NES, 10WA DECISION PACKAGE DATE: PREPARED BY: Kushnir DEPARTMENT: Legal .. LEVEL 1 OF APPROVED BY: Hayek UNIT: City Attorney 2 ACTIVITY DESCRIPTION: RESOURCES CURRq.ARF UDGET REQUIRED FISCALCAL YEAR Advise and represent the City on legal matters with respect to City functions. No. Personnel *The City Attorney is paid from the Services and Charges category. i I I ro ADVANTAGES/BENEFITS: I � iNone I OPTIONS: j I 1. Engage I I 2. Allow C: CONSEQUENCES City would : Personal Serv. 0 0 ommodities 0 0 erv. & Charges 42,950* - 42,992* apital Outlay 0 0 TOTAL 42,950 42,992 F1ICROFILMED BY JORM 141CROLAB • CEDAR RAPIDS AND DLS MUINLS, 10WA DECISION PACKAGE�— DEPARTMENT: Legal PREPARED BY: Kushnir ✓„•y UNIT: Legal Department LEVEL 2 OF 2 APPROVED BY: llayek ACTIVITY DESCRIPTION: Represent Clay in all State and federal Courts as Well as before local, RESOURCES CURRENT FISCAL YEAR BUDGETREQUIRED FISCAL YEAR state and federal administrative agencies. No. Personnel 4 Prepare cases, legal research, attend meetings, prepare Personal Serv. 73,531 69,772 briefs and memoranda, consult and counsel City staff, boards and commissions, draft ordinances, resolutions, agreements, and other legal documents. Represent City in negotiations, in real estate Commodities 2,675 2,775 transactions; mediate between citizens and City departments. Supervise work of legal interns, housing code enforcement, claims, Serv. & Charges 6 932 7,13a adjudgment, title opinions, collection of past accounts, Urban capital outlay 0 0 Renewal. TOTAL 83,138 79,685 ADVANTAGES/BENEFITS: 1. Immediate availability of legal advice to City. 2. Preventive legal work (drafting and reviewing all contracts, resolutions, ordinances, and other legal documents), representation at various boards and commissions meetings. 3. Serve as ambuds-persons for City. 4. Extensive representation in legal matters. 5. Ability to do legal research and report on current issues for municipalities. OPTIONS: dire outside counsel. Assign all functions to respective City departments. CONSEQUENCES: 1. Increased litigation & citizen complaints due to lack of preventive legal advice. 2. No capability for effective enforcement of municipal ordinances. 3. No review of contracts for purchases and services. CONT. NEXT PAGE Y;._•tF MICMILMUI By 1 JORM MICR+LAB CC JAR Fnl ,',.. • '. rt.: '40 ^f:: MICROFILMED BY JORM MICROLAB UNIT: Legal Department LEVEL 2 of 3 • CEDAR RAPIDS AND UES FIOINES, IOWA DECISION PACKAGE _2_ CONSEQUENCES (CONT.) 9. No review of agreements entered into by City. 5. No legal representation at City Boards and Commissions meetings. 6. Limited review of claims against the City. 7. No legal representation of Magistrate's Court or small claims in cases involving the City. E. Limited review as to administrative actions (e.g., elimination of parking ticket reviews). 9. Limited review of ordinance proposals. 10. Limited contacts with City staff. 11. Limited contacts with citizens regarding questions about City actions. 12. Limited review for compliance with Federal regulations. Ch 13. Limited legal research for staff and counsel. MICROFILMED BY .I �JORM MICR#LAB CCDM( . DIS 101'41S IdIOROFILFICD BY JORM MICR+LAB Ci:OAII kli'I;)!, Ji.S IdD I'If_i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MOINES, IOWA GOALS AND OBJECTIVES FUND GENERAL FUNCTION CITY MANAGER PROGRAM ADMINISTRATION ACTIVITY ACTIVITY DESCRIPTION: The function of the City Manager's activity is to advise the City Council on matters relating to program planning and development, assist in setting community priorities, to supervise City departments in a manner that will promote efficiency and effectiveness. j i — ACTIVITY GOAL: 1. To provide professional leadership in overall coordination, direction and evaluation of City departments and programs to meet current and future community needs by carrying out City ordinances and City Council" -policy. I; — ACTIVITY OBJECTIVES: 1. To develop and administer the City's financial plan through the preparation of Capital Improvements Program and operating buudget.and matters of public interest 2. To communicate information regarding City programs to City staff and general public. 3. To supervise and evaluate departments' performance to determine effectiveness and accomplishments. ACTIVITY MEASUREMENT: Fiscal condition of the City. Timely response to information requests. — Summarize and distribute results of monthly citizen survey questionnaires. I Establish annual performance contracts with department directors and quarterly MBO reviews. Disseminate written and other communication with employees on a regular basis. ACTIVITY J In the past, internal City operating functions were added to existing departments growth and change. An internal administrative without much consideration for logical reorganization would restructure internal support services provided to other City roved internal coordination, communications departments. This would result in imp and staffing flexibility and directions. 28 i 141CROFIL1410 By JORM MICR+LAO LI JAR k d: . d; ' 141CROFILMED BY 1 DORM MICR+LAB RAf .!." ' .'. E.S '10111CS BUDGET FISCAL YEAR 1 17,173 1,236 3,281 21,690 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, IOWA DEPARTMENT CITY MANAGER _ UNIT EXPENDITURE DETAIL CLASSIFICATION EMPLOYEES AUTHORIZED BUDGET FY 1978 FY 1979 FY 1979 PERSONAL SERVICES LEVEL 1: City Manager 1 Secretary 1 $34,344 1 Temporary, Overtime 1 12,492 SUBTOTAL 1,200 2 2 48,036 Health & Life Insurance = = 1,820 Supplemental Retirement TOTAL 3,559 53,415 LEVEL 2: Administrative Assistant 1 1 $16,284 Health & Life..Insurance = = TOTAL 889 172173 ^ CAPITAL OUTLAY LEVEL 1: Shelving 100 31 Y.. •�' MICROFILM BY i JORM MICR6LAB CEDAR HAI-::,`. SLS '10I;IC; 141CROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DLS MOINLS, WWA GOALS AND OBJECTIVES FUND GENERAL FUNCTION CITY MANAGER PROGRAM ADMINISTRATION ACTIVITY RESOURCES CONSERVATION ACTIVITY DESCRIPTION: Specific work functions include researching, reviewing and recommendation to the City Council and City staff policies, rules, regulations, ordinances, and budgets relating to matters of energy and resource conservation and recovery; and the implementation and staffing of the various resources conservation programs. ACTIVITY GOAL: 1) To conserve energy used by the City in its various functions. 2) To help conserve and recover energy and other resources used by the citizens, j business, industries, and institutions of Iowa City. ACTIVITY OBJECTIVES: 1) Increase public awareness of energy and resources conservation and recovery needs and techniques. 2) Review and recommend alternatives to solid waste disposal. 3) Conduct an energy audit of public buildings and operations. 4) Conduct a heat -loss identification program for law and moderate income I residences. 5) Implement an energy monitoring system to evaluate the effectiveness of the overall resources conservation goals. 6) Conduct a pilot solar demonstration study. ACTIVITY MEASUREMENT: 1) Increased use of the housing rehabilitation grant program to thermally upgrade low and moderate income family residences. 2) Reduction in the amount of energy used by Iowa City residents as monitored by Iowa -Illinois Gas & Electric and individual participation in the energy monitoring program. j 3) Reduction in the amount of energy used in City buildings and operations as monitored by the Finance Department. 4) Increased tonnage of recycled newsprint as collected by the contracting company and the initiation of recycling programs for other waste materials. 5) The compilation of energy use data for effectiveness monitoring and policy recommendation. 6) The compilation and study of the performance data of a pilot passive solar system for policy setting concerning passive solar collector use in Iowa City. ACTIVITY ANALYSIS: These goals and objectives will be extremely difficult to realize without enthusiastic backing by the City Council; both in spirit and resources. One resource which is absolutely essential is full-time staffing for the Resources Conservation Commission. The achievement of the above objectives will provide for the beginning of a compre- hensive resources conservation program. Any resources conservation or recovery program will depend heavily on the cooperation of most of the City staff with the proposed full-time resources conservation staff. If that cooperation does not develop the resources conservation program will be undermined and be minimally effective at best. 32 141CRU;LMCD By JORM MOCR46LAB Ui)AR 1-W A. • CEDAR RAPIDS AND DES MUINEs, IUYIA DEPARTMENT CITY MANAGER UNIT RESOURCES CONSERVATION :NDITURE DETAIL .MPLOYEES AUTHORIZED BUDGET �Y 1918 FY 1979 FY 1979 34 MICROFILMLP OY JORM MICR+LAB CLAP, Fol D'7C', 140111; $4,000 7 MILROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MOINES, 1061A GOALS AND OBJECTIVES FUND GENERAL FUNCTION HUMAN RELATIONS PROGRAM ADMINISTRATION ACTIVITY COLLECTIVE BARGAINING ACTIVITY DESCRIPTION: This function negotiates and administers the collective bargaining agreements with three certified employee Unions. Approximately 325 of the City's 380 employees are covered by such agreements. Responsible for overall supervision of Human Relations department activity. ACTIVITY GOAL: 1. Assure uninterrupted City operations by negotiating labor agreements for salaries, benefits, and other appropriate employment matters with employee association representatives. 2. Assure adequate compliance with PERB laws. 3. Train staff and supervisors regarding collective bargaining. 4. Negotiate contracts or wage reopeners within budget limits to improve wage administration. ACTIVITY OBJECTIVES: 1. Provide equitable contract administration. 2. Train supervisors in AFSCME unit with respect to techniques for progressive discipline. 3. Investigate grievances quickly including meeting between decision -maker an grievant and/or steward. 4. Improve data collective process for negotiations. ACTIVITY MEASUREMENT: 1. Grievance generally answered within five days of receipt and after fact to face discussion (ongoing). 2. Provide one staff training session (December, 1978). 3. Computerize data retreival for collective bargaining (July, 1979). ACTIVITY ANALYSIS: This plan will be modified to provide for negotiations or on wage reopeners if two year agreements aren't reached in FY78. 35 `tf Y 111CROFILMED BY JORM MICR6LAB MICROFIL;4ED BY JORM MICROLAB DEPARTMENT: nn nr tnuc UNIT:' COLLECTIVE BARGAINING ACTIVITY DESCRIPTION: • CEDAR RAPIDS AND DES t•IOItIES, IOWA DECISION PACKAGE DATE: November 21, 1978 LEVEL 1 OF 1 -Full time staff responsible for union negotations. -year-round program provides continuity. -Planned and organized staff development. costs. -Year-round data collection and mons operatingdivisionsin collective -Adequate g activiaff ties, bargaining ADVANTAGES/BENEFITS: ON -High coordinated program. -High quality written materials. -Improved Data Processing collection. OPTIONS: -Hire outside consultant as negotiator. PREPARED BY: CANDY MORGAN APPROVED BY: RESOURCES CURRENT BUDGET FISCAL YEAR REQUIRED FISCAL YEAR No. Personnel 1 Personal Serv. 25 348 434 onmodities 3,194 3,290 erv. 6 Charges ? apital outlay j TOTAL 29,163 29 800 _ i, ;I j. CONSEQUENCES: -Unclear coordination. -Quality Of the contracts negotiated, since consultant does not administer contract on day to day basis. i RICROEILFIED BY DORM MICR¢LA6 aunt; r.nr .... -_OFIL1410 BY JORM MICROI_AB CEDAR RAI!J`,. 'JLG 9019f.S MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DL5 MOINES, IOWA GOALS AND OBJECTIVES FUND GENERAL FUNCTION HUMAN RELATIONS PROGRAM ADMINISTRATION ACTIVITY PERSONNEL ACTIVITY DESCRIPTION: The personnel function provides services to other City departments which include _ recruitment and placement. This function offers technical assistance to depart- ments in the area of staff development, wage and salary administration, employee benefit plans, contract administration, and other personnel related activities. This function provides staff assistance to the Civil Service Commission. ACTIVITY AL: 1. To provide personnel processes in recruitment, certification, placement, transfers and promotions consistent with contract requirements, Chapter 400 of the Iowa Code, and other applicable laws. 2. Provide a successful employee assistance program which emphasis is on 3. Provideistaffand support ttonCiviof le5ervice Commissionefore they became major. ACTIVITY OBJECTIVES: I. Conduct salary survey of benchmark positions to ascertain market value for bargaining unit positions by December, 1978. 2, Attempt to reduce employee turnover and/or improve morale by responding within one week to employee inquiries - ongoing. 3. Determine appropriate areas for further mechanization of personnel records by July, 1979. ACTIVITY MEASUREMENT: 1. A salary survey completed and a report distributed to staff before December, 1978. 2. Length of response time for employee inquiries as per above standards. 3. Written analysis of needs and capabilities for computerization of personnel functions prepared by July, 1979. ACTIVITY 9 �:. •,r n1001 IL14ED BY ' JORM MICR6LAB Ci :1f1h hAl 17'.. il. 'AD C,IS 141CROFILMED BY JORM 141CROLAB • CEDAR RAPIDS AND UES MUINLS, IOWA DECISION PACKAGE I DEPARTMENT: rPersonnel PERSONNEL ` UNIT- PERSONNEL LEVEL 1 OF 2 ACTIVITY DESCRIPTION: i =Provides current clerical personnel functions at a reduced level of I service � Personal Seri. �, i oamodities I! erv. &Charge; i � i apital Outlay TOTAL ADVANTAGES/BENEFITS: -Cost. Operating departments maintain control over selection, discipline, etc. OPTIONS: -Allow outside employment agencies to provide candidate selection. -Hire consultants to assist with annual classification plan review. -Departments perform personnel functions. -City Clerk provide staff assistance to Civil Service. DATE: November 22 CURRENT I BUDGET FISCAL YEAR FISCAL YEAR 14,328 1 14,831 CONSEQUENCES: Service to employees . may decline which could result in morale problems. Leads to decentralization of personnel functions resulting in inequities between departments. No central monitoring of compliance with laws and union contracts. T •( IdI CItOFIlMF.O BY DORM MICR+LA6 - CCJAI)l'ral':." • Iii.,'10!¢!S CEDAR RAPIDS AND DES MOINES, IUWA ION PACKAGE DATE: December 7. 1977 MICROMMM BY i JORM MICR+LAO CI JAR Pd P;;i'., •'.riS 'd0 P":S PREPARED BY: LINDA C R IBER )F 2 APPROVED BY: RESOURCES CURRENT BUDGET REQUIRED FISCAL YEAR FISCAL YEAR ration, personnel No. Personnel I1 Personal Serv. 18,156 18,928 onmodities 237331 erv. a Charges 3,194 3,500 apital Outlay TOTAL 21,587 22,759 ion throughout City employment. is . 1 function. idate selection. n. nandates. ing to inquiries faster by thoroughly researching, developing J by improving communication and information flow. 1nients. MICROMMM BY i JORM MICR+LAO CI JAR Pd P;;i'., •'.riS 'd0 P":S I ". MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MUINLS, IUWA DEPARTMENT HUMAN RELATIONS UNIT PERSONNEL EXPENDITURE DETAIL CLASSIFICATION EMPLOYEES AUTHORIZED BUDGET �Fy 1978 1 FY 1979 FY 1979 7 PERSONAL SERVICES LEVEL 1: Secretary Health & Life Insurance SUBTOTAL Overtime LEVEL 2: Personnel Specialist Health & Life Insurance TOTAL 41 141CR01ILMED BY 1 JORM MICR+LAB (.I.ON! kb(l:)t. • ICS 1401'115 $ 9,840 870 T-1-0-7-0 500 11,210 $ 18,588 340 18,928 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MOINES, IUlA GOALS AND OBJECTIVES FUND GENERAL FUNCTION HUMAN RELATIONS 71 PROGRAM ADMINISTRATION ACTIVITY CIVIL RIGHTS SPECIALIST ACTIVITY DESCRIPTION: This function administers the City's Affirmative Action Program, administers the Civil Rights contract compliance program and provides staff support to the Human Rights Commission and the Personnel Specialist. - ACTIVITY GOAL: 1) Provide staff support to Human Rights Commission (see Commission goals and objectives). _ 2) Develop and implement systematic program for Federal contract compliance. 3) Assist Personnel activities by improving opportunities for minorities and women in non-traditional jobs. 4) Implement day to day employee assistance program referral system. r ,.J -! ACTIVITY OBJECTIVES: 1) Develop checklist for routine contract compliance functions for inclusion in purchasing manual by September 1978. 2) Carry out Commission goals by completing the following activities: a. Prepare monthly newsletter. b. Investigate complaints. C. Research activities in community to clarify civil rights issues. -1 d. Realize minority and female placement in non-traditional jobs. i ACTIVITY MEASUREMENT: 1) Number of minority and women hired in non-traditional jobs. i 2) Forms developed to administer contract compliance. 3) Commission activities completed. 4) Adequate support provided to Personnel Specialist. i ACTIVITY ANALYSIS: 42 141CRoruwED By i JORM MIOR16LAB CLjk rill„ A':,:A017LS h `t! MICPOMMED BY 1 DORM MICR#LAB lihl .,: • ,;I ] '1011il S BUDGET FISCAL YEAR 1 13,163 555 3,837 17,555 ise to MILROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MUINLS, IUw,; GOALS AND OBJECTIVES FUND GENERAL FUNCTION HUMAN RELATIONS PROGRAM ADMINISTRATION ACTIVITY DESCRIPTION: ACTIVITY HUMAN RIGHTS COMMISSION The Commission implements and enforces the Human Rights Ordinance within the Iowa City community. Major activities include complaint resolution and educational projects. ACTIVITY GOAL: 1) Effective enforcement of the ordinance with respect to each complaint filed. 2) Community leaders -particularly public officials and business leaders -who are know- legable about civil rights laws. 3) Effective advocacy for civil rights interest groups within the Iowa City community. 4) Commission members with effective working knowledge of civil rights law in order to process complaints smoothly. ACTIVITY OBJECTIVES: 1) Litigate one (1) complaint which raises significant civil rights issues for the Iowa City Community (July, 1979). 2) Plan two research activities which will increase public awareness of discriminatory practices in employment in government agencies in Iowa City, if discriminatory employ- ment practices exist (January, 1979). 3) Send informative letters with copy of ordinance where appropriate for each informal complaint not warranting investigation received (On going). 4) Commission members to arrange at least three group meetings for which a civil rights speaker might be effective. Various Commission members to speak. 5) Prepare and distribute at least nine issues of newsletters. 6) Commission to initiate one complaint in target area of discrimination in the community (area to be identified January, 1978) before end of FY79. 7) Provide one training activity for small local businesses in connection with Federal civil rights agencies. 8) Assist Council members in legislative activities for civil rights, i.e., procedural changes for local commission, limiting veteran's perference in civil service law. ACTIVITY MEASUREMENT: 1 2 3 4 5 6 7 8 One (1) complaint filed in District Court by July 1979 following public hearing. _ Written record of research activites reviewed by Commission before July, 1979. Twelve copies of ordinance and information letter mailed furing FY79. Three speakers presented. Nine issues of newsletter distributed. One target complaint filed by Commission. One Federally provided training session held for small businesses locally. Draft position statement on two issues for legislative action for Council to review and consider. ACTIVITY ANALYSIS: Goals and measures are based on the assumption that about the same volume of calls and complaints are received. 45 "I 141croril.111D BY JORM MICR#LAB r11CR0FILI4ED BY JORM 141CROLAB CEDAR RAPIDS AND DES 1,101NLS, IWA GOALS AND OBJECTIVES FUND GFNFRAI FUNCTION HUMAN REL811=t PROGRAM .nMTNISTRATTnN ACTIVITY CIVIL cv UL 0MMISSION_ ACTIVITY DESCRIPTION: This function implements the State Civil Service law for City employees. Major activities _ include recruitment and placement of candidates in many City positions. The Commission also serves in a quasi-judicial capacity in reviewing some of the decisions made by the City staff. ACTIVITY GOAL: 1) Provides certification of candidates eligible for filling vacant City positions consistent with State laws. 2) Develops improved hearing procedures for employees who choose to appeal pursuant. to Chapter 400. I i — ACTIVITY OBJECTIVES: 1) Develop and implement written format for 60% of the interviews conducted by Commission or staff by December, 1978. positions by July 1979. 2) Written procedures published for all 3) Commissioners trained in proper procedures for conducting hearings by October 1978. i ACTIVITY MEASUREMENT: 1) Number of interviews conducted with or without written format of topics during FY79. 2) Commission approval of all testing procedures during FY79. 3) Commissioners attend one training session of 2 hours regarding hearing procedures before October 1978. ACTIVITY IS: The scope of the Commission's activities will increase in FY79 as the City complies with Chapter 400 of the Iowa Code. 46 141CROFILIIED BY 1 JORM MICR4�LAB CI,JAV IUd ;UI. • )C, 140!4!!. MILRUFILMED BY JORM MICROLAB CEDAR RAPIDS AND DLS MUINLS, IOWA GOALS AND OBJECTIVES FUND General FUNCTION Finance ~ PROGRAM Administration ACTIVITY Finance Administration . W , ACf N I7Y DESCRIPTION. The function of Finance Administration is to provide supervisory and secretarial support for the Finance Department, coordination of the annual budget process and risk management for all City departments. f ACTIVITY GOAL: To supervise the preparation of accurate and timely financial information which can be utilized effectively by the City Council and City stafffinsmaking icesmanagerial — decisions; and to provide centralized administrative support i ACTIVITY OBJECTIVES: 1) To analyze the accrual accounting system after a. six-month use period to determine its effectiveness and usefulness to City staff. March, 1979. 2) To review the fiscal policy and make recommendations by December, 1978. 3) To provide a risk management program of accident prevention, insurance purchasing, i and claims adjustment by December, 1978. ACTIVITY MEAamel NT: 1) Analyze by contacting other departments for comments and combining their suggestions with those of Finance in designating improvements and/or changes desirable. 2) Investigate andicy forare comp meansher term(1-5 years) aand nlarimplementing long-term capital improvements. 3) To compile a comparison of costs, foss experience and rate increases which effectively assess each insurance package and compile a comparison of accidents (both# and $ amounts) with FY76 and FY77. ACTIVITY ANALYSIS: The switch to accrual accounting will provide a more accurate picture of the overall financial condition of the City. The fiscal policy will serve not only as a financial guide but will serve also as a base for making decisions on CIP related matters as well as other bonded indebtedness.The risk management policy will serve as a guide for City staff on avoiding risk exposures and planning the City's insurance portfolio. 47 MICROFILM[[) By DORM MICRI LAB �m MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MOINLS, WWA DECISION PACKAGE DEPARTMENT: FINANCE UNIT: FINANCE ADMINISTRATION LEVEL I of 3 ACTIVITY DESCRIPTION: - Responsible for management of the Finance Department in planning, administering, controlling, and coordinating the fiscal affairs of the City. - Provides for supervision of Finance Administration and of the 4 Finance Division Heads (Acctg., Cent. Procurement, Treasury, Parking) - Provides for minimal assistance to the City Manager in preparation and control of the annual budget and the Capital Improvement Program budget. - Provides for minimal risk management program which would include insurance purchasing and some risk monitoring. ort for the dept. - Secretary provides administrative and clerical Supp - Coordinates bond issues. DATE: 11 PREPARED BY: Rosemary Vitosh APPROVED BY: Rosemary Vitosh RESOURCES CURRENT BUDGET REQUIRED FISCAL YEAR FISCAL YEAR Personnel 2 2 rsonal Serv. 43,716 40 444 mnodities 662 680 rv. 6 Charges 7,318 7,025 pital outlay 150 175 TOTAL, 51,846 48,324 ADVANTAGES/BENEFITS: - Provides for direction within department through work assignments; planning; coordination between programs and/or City staff and resolution of daily problems/ - Provides control over department responsibilities through contact with division heads and the monitoring of reports and financial data. - Provides financial analyses and counsel to City Manager. - Provides for portable partition to close off department secretary's desk so that she isn't the receptionist to the public that comes in through the building's east door. OPTIONS: - Finance Department divisions could report directly to the City Manager - Coordination of budget preparation could be handled by another department or by City Manager's office. - The Risk Management Program could revert to insurance purchasing only with no analysis involved and could then be handled by the Purchasing Division as it would be less time-consuming. - Bond issues could be handled entirely by the City's outside Financial/Bond Consultant which would most certainly increase the cost of each bond issue. - Secretarial support for the department could be provided by another City Administration Department's secretary. CONSEQUENCES; There would be a decrease in control over the City's financial condition as a whole. Finance Division Heads would receive less direction and administrative support. Loss of assistance in the budget process would hamper the department in the preparation of state budget reports timely and in providing any fiscal planning in conPAOEunction I4ICROFILNCO BY ' JORM MICR6LAB l:i 0111. ., , i. 1. 'A01 :! 4. 111uROFILHED BY JORM MICROLAB • CEDAR RAPIDS AND ULS MOINLS, IUVIA DECISION PACKAGE DATE: 11/21/77 DEPARTMENT: FINANCE PREPARED BY: Rosemary Vitosh UNIT: FINANCE ADMINISTRATION LEVEL 2 OF 3 APPROVED BY: Rosemary Vitosh ACTIVITY DESCRIPTION: - Provides for increased assistance to the City Manager in budget prep- aration, including preparation of budget timetable; development of RESOURCES REQUIRED CURRENT FISCAL YEAR BUDGET FISCAL YEAR format and of budget worksheets and forms; distribution of a budget manual, providing assitance to City staff on both narrative and numer- ical portions of budget submissions; assistance in preparation of Capital Improvement Program budget; attendance at City Manager and City Council budget discussions; and submission of required budget information to the State. - Responsible for administering a complete risk management program whit includes insurance purchasing, self-insurance analysis and recommen- dations. Monitoring of claims and risks, and providing direction to No. Personnel 1 1 Personal Serv. 17,106 18,017 ommoaities 58 60 Serv. s Charges 375 925 apital outlay the Safety Committee. TOTAL 17,539 19,002 ADVANTAGES/BENEFITS: - Provides for detail coordination and planning of budget process and is in-house authority on budget preparation and amendments by being able to take the needed time to work with City staff on budget related questions and problems. - The Risk Management Program is operating as a risk -prevention and cause/effect analysis program both in the claims and the cost/benefits areas, rather than only as an insurance purchasing program. - Preparation of financial reports, analyses and monitoring provide administrative support to the Director in managing the City's fiscal affairs. - Providing general information to City staff and the public frees director to devote time to management of department. OPTIONS: - Director could provide all assistance to City Manager in budget preparation. - A minimal risk management program which provides for insurance purchasing and some risk monitoring could be utilized. - Other divisions or the Director could prepare the reports and financial analyses. - Budget amendments could be done once annually with the Director and the Accounting Division coordinating. - The Director could answer City staff and public inquiries when time permits. CONSEQUENCES: The Director's and other Division Heads' workloads would increase and cause a reduction in productivity and a deterioration of morale. Risk Management would be practically non-existent in a time when insurance costs and potentia liabilities make such a program a necessity in City government. CONTINUED NEXT PAGE IdICROFILMED BY ' JORM MICR6LAS MICROFILMED BY JORM 141CROLAB CEDAR RAPIDS AND DES MOINES, IOWA FINANCE ADMINISTRATION LEVEL 2 ACTIVITY DESCRIPTION (CONT.) - Prepares State Street Finance Report, General Revenue Sharing Reports, including compliance monitoring, and various financial computations, analyses and reports. - Compiles budget amendments and prepares required state reports. - Provides assistance and information to City staff and the public regarding budget and general department functions. CONSEQUENCES (CONT.) - The Director would bejorced to spend approximately 50% less time on management, planning and coordination for the department because of time instead being devoted to a minimal risk management program, minimal budget preparation assistance to the City Manager and little to no assistance or answers to inquiries from the public or City staff. ( nICRDEILMED BY JORM MICR+LAB C UDR HAPIO:: JL'. MOVIES T' °f MICROFILMED BY i JORM MICR�LAB UOM F.A;!'!d • AS IIDINI., BUDGET FISCAL YEAR 73,763 301,772 375,535 h11CR01:ILi1ED BY JORM MICROLAB CEDAR RAPIDS AND ULS MUINLS, IOWA DEPARTMENT: FINANCE UNIT: ADMINISTRATION EXPENDITURE DETAIL CLASSIFICATION EMPLOYEES AUTHORIZED BUDGET FY 1978 FY 1979 FY 1979 LEVEL 1: $26,112 Director l Secretary 1 Temporary, Overtime _ SUBTOTAL ? Health Insurance, Life Ins. 40,444 TOTAL $17,124 LEVEL 2: 893 Admin. Asst. l Health.& Life Insurance _ TOTAL 1 LEVEL 3: FICA, IPERS (Lump sum for all of General Fund) CAPITAL OUTLAY Level 1: Portable Partition Level 3:;, Transfer to Refuse Collection 53 1 $26,112 1 12,492 600 39,204 1,240 40,444 1 $17,124 893 j_ $18,017 ( MICROFILI4F.D BY ; I JORM MICR+LAB $ 175 $301,772 I.IICROFIUMED BY JORM MICROLAB CEDAR RAPIDS AND UES MUINLS, IU'r:A GOALS AND OBJECTIVES MINI) General FUNCTION FINANCE PROGRAM Administration ACTIVITY Word Processing Center ACTIVITY DESCRIPTION: The function of the Word Processing Center.is to provide clerical typing support to all City departments. ACTIVITY GOAL: Provide clerical typing support to City departments that is accurate and performed in a timely manner. I ACTIVITY OBJECTIVES: Train employees on equipment - ongoing. Develop procedures for Center use - July 1978. Orient all staff to the Center - ongoing. Perform typing assignments in a timely manner- ongoing. DMaintain records of Center usage - ongoing. f y ACTIVITY MEAS17REh1ENT: -- Level of service provided. Ease of use (how easy or hard to use Word Processing Center). - Amount of usage. I ACTIVITY ANALYSIS: Centralizing Word Processing Center functions allows greater staffing flexibility _ both within City departments and in the Center. Departmental clerical support staff is freed from typing for other responsibilities. II 54 p.. ..., NICROFILI•iED OY i JORM MICR6LAB Ii DAR RNID. TLS :1011118 I� Itn i41CROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, IOWA DECISIOtd (PACKAGE � •^`�_J DATE: December 1. 1977 DEPARTMENT: PREPARED BY: ' Linda Schreiber UNIT: Word Processing Center LEVEL 1 OF l APPROVED BY: ACTIVITY DESCRIPTION: RESOURCES CURRENT BUDGET Provides clerical typing support to all City departments REQUIRED FISCAL YEAR FISCAL YEAR No. Personnel 1 4 ' Personal Serv. 45036 ' ommodities 1,200 4,800 erv. 6 charges 3,185 4,906 outlay 50 250 [apital TOTAL 15,346 54,992 ADVANTAGES/BENEFITS: The Mag Card Operator was moved from the City Manager's function to the Word Processing Center. The current level of services provides for three operators and a supervisor. Frees department clerical support to do administrative tasks. Provides typing support that is completed quickly. OPTIONS: Allow departments to add clerical staff as workloads fluctuate. CONSEQUENCES: Will result in even workload distribution. Staffing will not fluctuate, eliminating office space problems. Center will help maintain costs. 1 141CROFILMED BY .� DORM MICR4LAB CEIb1R 1?M ;:!: .iC NO PIIS 14ICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, IOWA DEPARTMENT FINANCE UNIT WORD PROCESSING EXPENDITURE DETAIL CLASSIFICATION EMPLOYEES AUTHORIZEDBUDGET FY 1978 FY 1979 FY 1979 PERSONAL SERVICES LEVEL 1: Supervisor - 1 $12,996 WPC II 1 1 9,840 WPC I - 2 18,216 Overtime 500 SUBTOTAL 1 4* $41,552 Health & Life Insurance — — 3 484 TOTAL 45,036 i — CAPITAL OUTLAY LEVEL 1: Portable dictation unit $ 250 *The three new positions in the FY79 budget are not additional personnel, as the Accountant (Finance) and two Clerk -Typists (Police and Community Development) will be positions eliminated. 56 S 5' 141CROMMEO BY i JORM MICR+LAB CLJAP RA: l:il. AS :101^L1 I 1.11CROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES 1-101NLS, IOWA GOALS AND OBJECTIVES FUND GENERAL FUNCTION FINANCE PROGRAM ADMINISTRATION ACTIVITY ACCOUNTING ACTIVITY DESCRIPTION: The function of the Accounting Division is to provide accounting and bookkeeping services for all City departments. This includes monthly receipt and expenditure reports, semi-monthly payrolls, billing and collections for various activities, and other related work. i ACTIVITY GOAL: To provide the accounting and bookkeeping services for City departments in the most timely, useful, and cost effective manner possible; and through accrual accounting, present financial statements that provide the most comprehensive I^ measure of financial position. u ACTIVITY OBJECTIVES: 1. Study the current activities in the division, such as accounts receivable and assisted housing rent chocks, in order to determine the feasibility of additional computer utililization. January, 1979. 2. Provide all departments and divisions with enough information and guidelines to enable them to have a complete understanding of accrual accounting. October, 1978. 3. Implement an orientation procedure to familiarize new department and division heads with the Accounting Division's activities and abilities. March, 1979. ACTIVITY MEASUREMENT: 1. Complete report on entire activities in Accounting Division with recommendations on computer utilization. 2. Accrual accounting manual and workshops. 3. Accounting Division manual. ACTIVITY ANALYSIS: The achievement of the above objectives should help realize the goal through better utilization of time and more complete understanding of the Accounting Division's function by all department and division heads. 57 �.:. . S. Incaortuaro By JORM MIC R+L A 6 UDAI'. 11,,! :,' . A!,'101'11S 00 m MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, IOWA DECISION PACKAGE DATE: 11/9/77 DEPARTMENT: FINANCE PREPARED BY: Keck UNIT: ACCOUNTING LEVEL 1 OF 2 APPROVED BY: R. Vitosh ACTIVITY DESCRIPTION: RESOURCES CURRENT BUDGET -provide monthly and quarterly receipt and expenditure reports with REQUIRED FISCAL YEAR FISCAL YEAR encumbrances to City divisions. -provide complete payroll service for City No. Personnel 4 3 -provide accounts receivable billings for City divisions Personal Serv. 36 605 -prepare annual financial report -prepare various other Accounting related reports and data ocmodities 600 618 -provides for non -utilization of currently approved Accountant 341603 position 3erv. s Charges 31,202 lapital Outlay 400 0 -provides for accrual and modified accrual financial statements TOTAL 84,440 71,826 .ADVANTAGES/BENEFITS: -provides basic accounting services for Divisions -provides paychecks for employees -the financial report provides a basis for the annual audit OPTIONS: Outside contractors could be utilized, which may result in increased costs and/or unsatisfactory results. Divisions within the City could monitor their budgets manually, based on information from the Purchasing Division. CONSEQUENCES: .Other City Divisions would have a greater burden placed on them in order to minimally monitor their budgets and generate accounts receivable billings. Would conflict with State law in that mandated audits and reports would not be submitted. MICROFILMED BY JORM MICROLAB DEP"TKENT: FINANCE UNIT: ACCOUNTING ACTIVITY DESCRIPTION: -provide management a -coordinate implement City divisions -provide support to F related matters -provide for increase receivable -provide for increase -provide for addition -provide for replacem -provide for addition potential bond inves ADVANTAGES/BENEFITS: -would increase outpu -would enable Finance -would enhance collec -would provide variou OPTIONS: The Finance Director have the time to ade Another division coul necessary resources Filing could continuf Present equipment cot CONSEQUENCES: Either the Finance I for them, and would • CEDAR RAPIDS AND DES MUINES, IOWA M i 14ICROFIL14ED BY JORM MICROLAB CEDAR RAPIDS AND UES MOINLS, IOWA CLASSIFICATION PERSONAL SERVICES LEVEL 1: Accountant Senior Account Clerk Account Clerk Overtime & Temporary SUBTOTAL Health & Life Insurance TOTAL LEVEL 2: Controller Health & Life Insurance TOTAL DEPARTMENT: FINANCE UNIT: ACCOUNTING EXPENDITURE DETAIL BUDGET FY 1979 1 0 $ 0 2 2 24,012 1 1 9,672 300 4 3 $33,984 2,621 36,605 1 1 $16,440 889 1 1 $17,329 CAPITAL OUTLAY LEVEL 2: (1) calculator with punctuation and memory, 12 digit $ 280130 (1) 2 -drawer legal size file cabinet with lock TOTAL410 60 141CROFILI-LD BY I JORM MICR+LAB LDNI kV i) ,iCi 'AOI4 L; MICROFILMED BY JORM 141CROLAB CEDAR RAPIDS AND ULS MOINL�), 10wii GOALS AND OBJECTIVES FUND General FUNCTION Finance PROGRAM Administration ACTIVITY Central Procurement & Services ACTIVITY DESCRIPTION: The function of the Central Procurement $ Services Division is to provide all ces accountsnpayable,1eswitchboardwith ,entralized support printing, keypunch sandlcomputerincluservicerchasing, coordination. a ACTIVITY GOAL: ! The goal of the Central Procurement 6 Services Division is to provide its varied the operating efficiencies of the City as support services in such a manner that a whole and each division as a unit are enhanced. ACTIVITY OBJECTIVES: 1) Refine the utilization of ap computer system by ecembe97u9�w ormationll in the rocurement process-byimproving provide assistance availability through the computerization of vendor and commodity history non-productive labor data as well as bidder lists data, thereby reducing time currently expended on these activities. 2) Achieve an average switchboard response tilRe to all calls of 7.n seconds to answer and send all calls on in or less and an average of 12.0 seconds FY79. 3) Produce a projected 15% increase in impression volume in the Print Shop in labor or machine resources in FY79 as compared to FY78 with no increase workflows and procedures. by reorganizing q) phase in increased keypunch activity during FY79 to handle an anticipated from the planned implementation 30% growth in FY79 over FY78 resulting of additional IDP systems, such as a rental permit system for Housing & for the Street Department Inspection Services and a cost allocation system increased capacity in such a manner that the City's and'to phase in the turnaround times which allow them to meet their processing divisions receive schedules. ACTIVITY MEkSURE &NT: 1. Documentation of system and progress reports. by Northwestern Bell. 2. 3. Analysis of independent study conducted Comparison of volume and resource records for FY78 versus FY79. deadlines 4. Examination of keypunch volumes and records of missed which caused divisions operating complications. 61 wicmoruw[o BY ' JORM MICR�LAB Li Ar ', '10:';!,' MILRDFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES FIOINLS, IOWA GOALS AND OBJECTIVES ACTIVITY ANALYSIS: The achievement of the above objectives will help to insure that the Central Procurement $ Services Division is providing its support services as required. In so doing, the operating efficiencies of the City as a whole and each division as a unit will be enhanced. Due to the fact that the Central Procurement $ Services Division's resources are used to perform services for'the City's divisions, any reduction in expenditures and service levels in this division must be accomplished by transferring the expenditures, workload and responsibilties of the Central Procurement and Services Division to the operating divisions and requiring their personnel to perform work now provided them on a centralized level. —� Likewise, an increase in Central Procurement $ Services expenditures provides J the operating divisions with services they currently must perform or which are purchased from private sources. fi L: L.: 62 .�41CROFILMED BY I JORM MICR4ILAB i M• 62 .�41CROFILMED BY I JORM MICR4ILAB i DEPARTMENT: FINANCE rn MICROFILMED BY JORM MICROLAB I UNIT: CENTRAL PROCUREMENT & SERVICES CEDAR RAPIDS AND UES MOINES, IOWA DECISION PACKAGE LEVEL 1 OF 2 ACTIVITY DESCRIPTION: - provides centralized accounts payable services - provides centralized keypunch services - provides centralized print shop services - provides very limited centralized purchasing services - provides limited centralized computer service coordination - provides supervision for division - no switchboard services provided; each division would utilize a direct outside phone line. DATE: PREPARED BY: T. STRUVE APPROVED BY: R. VITOSH RESOURCES CURRENT BUDGET REQUIRED FISCAL YEAR FISCAL YEAR , Personnel I r _r, erv. a charges 38 000 45,800 apital Outlay 10,095 1 6,250 TOTAL 1 114,212 1 117,896 ADVANTAGES/BENEFITS: - This level provides the City organization many fundamental and necessary services in an economical manner as compared to the available options. - This level provides for the efficient centralization of a portion of the funC00115 which all ,1ty divisions must mutually have performed. The performance of the functions described in the above activity description by the Central Procurement & Services Division eliminates the duplication of these functions throughout the City and allows one division to specialize in providing them. Economies of scale, greater competence and overall coordi- nation is thus achieved. OPTIONS: - Require each City division to assume the workloads, responsibilities, and funding requirements associated with the performance of the duties outlined above. - A large portion of the EDP data entry could be performed efficiently by the user divisions with funding of Level 3 and modifications to EDP programs. CONSEQUENCES: Decreased service levels in each division resulting from the assumption of increased workloads and training requirements. - Drastically decreased efficiencies and economies through the City as a result of the divisions not receiving the CONT. NEXT PAGE MICROFILMED BY ' JORM MICR+LAB f,WNi 0: 1:+: • Ui. ''101'g5 Ch 1 MICROFILMED BY JORM MICROLAB LEVEL 1 CEDAR RAPIDS AND DES MOINES, IOWA CONSEQUENCES (CONT.) benefits of centralized accounts payable, printing, keypunch, limited purchasing and computer service coordination. - A lack of accounting integrity resulting from each division preparing checks to pay for the commodities and services which each purchases. - A lack of overall coordination in the areas described and an inconsistent provision of these services in a timely and quality manner. - Elimination of funds for all City mailing - Use of alternate reproduction and data entry methods, costing more than.Level 1 costs. - Overall, more labor time and funds spent accomplishing less. 141CROFILMEO BY i JORM MICR+LAB CIOAk RAPIJS • A'C M01,'7L`. MILROFILMED BY JORM MICROLAB • CEDAR RAPIDS A.D CLS bIU1NES, IUWA DECISION PACKAGE DATE: 11/18/77 DEPARTMENT: FINANCE PREPARED BY: T. STRUVE UNIT: CENTRAL PROCUREMENT & SERVICES LEVEL 2 OF 2 APPROVED BY: R. VITOSH ACTIVITY DESCRIPTION: - provides centralized switchboard services in a complete manner - provides comprehensive centralized purchasing support services - provides complete computer service coordination services RESOURCES REQUIRED CURRENT FISCAL YEAR BUDGET FISCAL YEAR No. Personnel I FT 2 PT T 2 PT Personal Serv. 25,855 24,917 Commodities 440 700 erv. & Charges 616 1,400 Capital Outlay 0 0 TOTAL 26,911 27,017 ADVANTAGES/BENEFITS: - Citizen relations would be greatly improved with the provision of a centralized switchboard service. Citizen calls would be routed directly to the correct staff member from a single outside phone number. Divisional operations are enhanced with the correct screening and routing of calls. - This level insures that each City division is consistently provided with the comprehensive purchasing support which it fundamentally requires. Purchases may be coordinated on a City-wide basis to achieve economies and avoid costly duplication of effort. Each division may concentrate on their specific responsibilities rather than technical, legal and detailed purchasing related matters. CONT. NEXT PAGE OPTIONS: - Utilize direct phone lines to each division in replacement of a central switchboard - Require divisions to be responsible and assume the workload for all purchases except a few major acquisitions. Eliminate central stores and assistance to divisions on the majority of all acquisitions and related studies. - Require each division to assume more computer service coordination responsibilities. CONSEQUENCES: - Increased citizen complaints, increased citizen dissatisfaction and decreased city efficiency due to inefficient call routing system. CONT. NEXT PAGE 5 e7 RICROFILNED 0Y 1 JORM MICR+LAB O JAI, IL"1 : 11 . a.7 ' W Y L, MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, IOWA —. -- 7 - LEVEL 2 ADVANTAGES/BENEFITS (CONT.) - This level provides the computer service coordination which is necessary to insure that the City's i diverse EDP applications are implemented, modified and processed in a correct and timely manner. 1 t ' CONSEQUENCES (CONT.) y rn - Decreased service levels in each division resulting from the assumption of increased purchasing workload and duplication of such efforts by each division. Each division would be required to individually meet I with all vendors, search for sources, maintain a stores of commonly used items, monitor prices, coordinate paperwork, etc. - Economies resulting from larger City-wide purchases would not be obtained. Less City benefit would e s due to duplication and less specialization, even though more overall derived from the purchasing effort City labor time would need to be directed towards purchasing.ituation regarding services and benefits - Less computer coordination effort would result in a chaotic s received from the computer service firm. 9 141CROF ILMCD BY i JORM MICROLAB CLDAR RA01!;:, • ]L U. S1f1 L'�4S i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES 1,101NLS, 10'WA DEPARTMENT FINANCE UNIT CENTRAL PROCUREMENT & SERV. EXPENDITURE DETAIL CLASSIFICATION HFY OYEES AUTHORIZED BUDGET 978 FY 1979 FY 1979 PERSONAL SERVICES LEVEL 1: Punccasing Agent 1 1 $ 18,156 Senior Account Clerk 1 1 12,408 Multilith Operator 1 1 10,548 Keypunch Operator 1 1 10,300 Account Clerk 1 1 9,304 Temporary, Overtime 300 SUBTOTAL 5 5 61,016 Health & Life Insurance 3,830 TOTAL 64,846 LEVEL 2: Buyer 1 1 $ 12,888 Switchboard Operators (2 half-time) 2 2 10 544 SUBTOTAL 3 3 23,442 Health & Life Insurance 1,475 TOTAL 24+917 CAPITAL OUTLAY LEVEL 1: Postage machine (replacement) $ 51000 Files (Accounts payable computer system) 1,250 TOTAL 6,250 67 MICROFILMED BY JOFFM MICR+LAB CI Jhh kf �'1IS IiC; 'd01'7Eti MIUIOFILMED BY JORM MICROLAB FUND General -• PROGRAM Administration CEDAR RAPIDS AND DLS MUINL5, IOWA GOALS AND OBJECTIVES FUNCTION Finance ACTIVITY Treasury - ACTIVITY DESCRIPTION: The Treasury Division's responsibilities include receiving City monies and the banking function; the billing, recording and collection of water/sewer/refuse accounts; and filing, billing and collection of parking violations. ACTIVITY GOAL: 1. Maintain and implement banking procedures for all City bank accounts to produce maximum earnings on idle funds. 2. In the Utility and Traffic Divisions, to provide accurate billings, current J' records, improve customer service and reduce accounts receivable. j -- ACTIVITY OBJECTIVES: 1. Develop a procedure for scheduling and coordinating cash flow needs and the _ investment period, maximizing interest income on idle funds by August, 1978. 2. Computerize traffic violation fines to provide information for billing certified letter, court appearance and increased collections on traffic tickets. The actual billing, letters and records could be prepared by the computer. Completion: June, 1979: 3. Work for a 10% increase in percentage of actual readings per billing cycle on utility accounts, which could be done by installation of outside readers and regular mailing of meter reading letters; and develop a program of public information that provides customer information such as quarterly or bi-monthly counter handout. Completion: December, 1978. ACTIVITY MEASUREMENT: 1. A fiscal year comparison of interestincome and maintenance of a daily bank - balance sufficient to cover checks clearing the bank on that day. 2. Having the computer program for traffic violations in operation by r 1979. Records maintained on computer and listings produced from this material ial would reduce required file space and provide information on specified dates for billings and court appearances. 3. Improved billing by increasing actual readings from 80% to 90%; generation of accurate information reducing costly adjustments to billings and number of phone calls registering complaints. ACTIVITY ANALYSIS: _ With a good banking program, cash will be on hand for regular City expenditures iwithout unnecessary loss of interest income. As the objectives in the Traffic _ and Utility areas are met, current and timely billings will be available to customers, a better relationship with the Magistrates on traffic violations will be established, and increased productivity due to elimination of a percentage of time-consuming complaints will be provided. [fl MICROFILM[[) BY j JORM MICRmLAB Li.dAl f41LROFILMED BY JORM MICROLAB DEPARTMENT: FINANCE UNIT: TREASURY CEDAR RAPIDS AND ULS I-0UIfIL�, IU'v!A DECISION PACKAGE LEVEL 1 of 2 DATE: 1 PREPARED BY: NANCY HEATON APPROVED BY: ROSEMARY VITOSH ACTIVITY DESCRIPTION: RESOURCES CURRENT - Maintains records, prepares billings as time allows and receives REQUIRED FISCAL YEAR payments for traffic violations and utility customers. No. Personnel �F - Provides customer service on utility and traffic programs, bus passes 1 P -sale of books and maps, and general information. Personal Serv. 128,580 - Performs the City banking functions including operation of the cash register for receipting city monies, account reconciliations and idle Connodities 1 010 fund investments, erv. a charges 45,484 - Works with other Finance divisions on input of receipts in computer program and releasing checks. capital outlay - Maintains monthly reports on revenue funds. - Keeps records and makes payments on outstanding bond issues. - Maintain records for the bond reserve accounts and Police & Fire TOTAL 175,074 Retirement Systems. 77 BUDGET FISCAL YEAR 171,467 ADVANTAGES/BENEFITS: - Centralize billings and record keeping for the traffic and water/sewer/refuse programs. - Centralizes banking process and maintain a daily balance so idle funds are invested whenever excess money is deposited, maximizing interest income. - Figures on revenue areas and receipts are available for annual reports and state reports. - Allows for a change from a ninemonth temporary full-time position to a permanent full-time position. The position will assume some of the clerical duties now handled by parking enforcement attendants working overtime and will result in a net payroll cost savings. OPTIONS: - Removal of cash register with each department responsible for receipts and deposits. - Hire bank personnel to maintain bond records and make payments. - Reduce records maintained in the Treasury Division on revenue which increases time necessary to generate required State reports and auditing information. CONSEQUENCES: Lack of coordination on banking functions and haphazard system of recording reciepts increases errors and could create audit exceptions. Loss of availability of bond records for reporting periods and process of calling bonds plus additional bookkeeping charge to be funded. Total lack of funding for the Treasury would increase personnel needs for other Departments. IdICHOf ILnED BY JORM MICR4�LAB Li i),W P;•: '.ii . MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, IOWA ' DECISION PACKAGE DATE: 21/77 Y HE DEPARTMENT'- FINANCE PREPARED BY: NANO ATON UNIT: LEVEL 2 OF 2 TREASURY APPROVED BY: ROSEMARY VITOSH ACTIVITY DESCRIPTION: ' - Increases customer service to the FY78 level RESOURCES REQUIRED CURRENT FISCAL YEAR BUDGET FISCAL YEAR - Allows for a complete billing cycle on a regular basis ' No. Personnel for traffic tickets. - dood collection procedure for traffic and utilities by completion Personal Serv. 9,649 of the certified letter/hearing procedure. - Provides funding. for a computer program for all traffic tickets. - Allows for replacement of office furniture. Commodities 170 175 erv. & Charges 5,697 5,863 - Allows for educational training capital outlay 145 600 TOTAL 16,172 16,287 ADVANTAGES/BENEFITS: - Additional availability of employees for customer service. - A computer system which provides for better management of traffic violations from initial listing through collection. - Increased revenue from timely and complete collection procedure. OPTIONS: - Continue manual program on traffic tickets. - Reduce customer service time available by.10% from FY78 level by removing 1 telephone in utility and 1 from traffic area. - Reduce time allowed for collection procedure. CONSEQUENCES: Lack of a computer program on tickets requires additional file space, delay in obtaining information and increased chance of tickets being misplaced. Reduction in the customer service provided not only causes problems for the customer, but delays communication necessary for us to bill customers accurately or to make timely adjustments. Reducing, the collection procedure means loss of revenue due to sales or moves out. of town and increases the accounts receivable.. If no annual replacement of equipment occurs, future dollar cost would be greater. MICROFILMED BY 1 JORM MICR+LAB C[ONl Ii,U'i: �', I.FS '101'i!ti ". i 0, - MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MOINES, IOWA DEPARTMENT: FINANCE UNIT: TREASURY EXPENDITURE DETAIL CLASSIFICATION EMPLOYEES�FY119 BUDGET FY 1978 FY 1979 PERSONAL SERVICES LEVEL 1: City Treasurer Senior Account Clerks Account Clerks Senior Clerk Typist. Clerk Typist Overtime SUBTOTAL Health & Life Insurance TOTAL LEVEL 2: Clerk Typist Health & Life Insurance TOTAL CAPITAL OUTLAY LEVEL 2: Chairs (4) Calculator (1) 1 1 2 2 3 3 1 1 3 3/4 4 10 3/4 11 71 $ 14,976 24,540 31,308 10,980 38,964 100 120,868 6;827 $127,695 $ 9,336. 313 X49 $ 440 160 TOTAL 600 141CROFILMED BY .� .DORM MICR+LAB CCDM R,i'I l,t A!: VI011F3 rr1ICR0F ILI4E0 BY JORM MICROLAB CEDAR RAPIDS AND DES MUINLS, IUwA GOALS AND OBJECTIVES FUND GENERAL FUNCTION FINANCE PROGRAM ADMINISTRATION ACTIVITY PARKING ENFORCEMENT ACTIVITY DESCRIPTION: The function of Parking Enforcement includes the following activities: 1. Enforces all parking regulations, primarily in the CBD. 2. Checks all tickets issued against the boot list and makes calls to the Parking Division initiating the booting or towing procedure. 3. Operates the booths in the Municipal Lot. 4. Closes the Municipal Lot with the issuing of after -hour envelopes. _ 5. Files the originals of the tickets issued that day. 6. Tabulates daily Municipal Lot receipts and after -hour envelopes. 7. Occasionally works in the shop to cover the telephone and the radio system. ACTIVITY GOAL: To provide a high level of parking enforcement, which in turn contributes to a better parking turnover in the metered area and the maintenance of high parking revenue. ACTIVITY OBJECTIVES: 1. During the fiscal year, to maintain the level of coverage possible with a daily minimum of six attendants on duty (2 in Municipal Lot, 3 in CBD, and 1 in outlying area). 2. To maintain the level of revenue, through enforcement, to approximately the same as in FY78 ($300,000) ACTIVITY MEASUREMENT: 1. Fiscal year comparison of the number of tickets issued and analyzing any changes. 2. FY comparison of the revenues. I ACTIVITY ANALYSIS: Due to the continual change brought about by Urban Renewal, a drastic change in the duties and responsibilities of these activities could occur with the addition of ramps in the CBD. 72 Y,_ _F1 :4ICROFLLMED BY , JORM MICR+LA9 CLOAII I:drllo �C'-, ?iG:':C; MICROFILMED BY DORM MICROLAB CEDAR RAPIDS AND DES MOINES, IOWA DECISION PACKAGE DATE: 11/18/77 i PREPARED BY: DON AKIN DEPARTMENT: FINANCE 1 2 APPROVED BY: ROSEMARY VITOSH UNIT: PARKING ENFORCEMENT LEVEL OF ACTIVITY DESCRIPTION: RESOURCES CURRENT FISCAL YEAR BUDGET FISCAL YEAR 1. Patrols the CBD issuing tickets to meter violations and illegal REQUIRED parkers, both on -street and lots. No. Personnel 7 7 2. Prepares violation ticket books for daily use. 3. Identifies vehicles in violation for booting or towing. Personal Serv. 74 178 4. Operates booths in municipal lots. 5. Covers lunch and coffee breaks in Municipal Lot. om,noaities 665 1 097 6. Files original copies of tickets issued that day. erv. & Charges 6,061 5,700 7. Helps issue after -hour envelopes at Municipal Lot. 8. At times stay in shop to answer telephone and run radio. zapital outlay -O- -0- 9. Tabulates and reconciles Municipal Lot receipts and after -hour envelopes. TOTAL 85,377 80,975 I ADVANTAGES/BENEFITS: level equal to the current level as long as no coverage to outlying areas is I ;Wprovided 1. Patrols area in CBD at a coverage (currently it is provided part of the time). j 2. Meters and their enforcement provide for parking turnover. . Reduces illegal parking. 4. An attendant lot is more convenient for public use than a metered is a lot. deterrent to future violations. 5. Booting or towing enables collection of outstanding fines and I � OPTIONS: 1. Decrease hours of operation 2. Lessen coverage of CBD. 3. Not provide uniforms. i 4. Revert to Police enforcement and chalking. I CONSEQUENCES: There would be no enforcement of either parking meters or illegal parking. This would result in a great loss of revenue, no turnover in CBD parking, a breakdown in traffic control and a general chaotic situation. MICROFILI4F.B BY � JORM MICR6LA6 aunt_ wv;,,, • .r; rotas v A MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MOINES, IOWA DECISION PACKAGE DATE: 11/18/77 DEPARTMENT: FINANCE PREPARED BY: DON AKIN UNIT: PARKING ENFORCEMENT LEVEL 2 of 2 APPROVED BY: ROSEMARY VITOSH ACTIVITY DESCRIPTION: 1. By adding the additional parking attendant, it would improve enforcement by increasing coverage. RESOURCES REQUIRED CURRENT FISCAL YEAR BUDGET FISCAL YEAR No. Personnel 1 1 2. Reduction of some of the overtime paid to issue after -hour envelopes at Municipal Lot. Personal Serv. 10,1049.258 3. Provides coverage in outlying metered and illegal parking areas when total daily staffing is at six or more attendants. ommoaities 95 103 erv. 6 Charges 142 0 apital Outlay 0 0 TOTAL 10,341 9,361 ADVANTAGES/BENEFITS: 1. Better scheduling in all areas, especially relief periods. 2. Increase patrolling with better enforcement and deterrent of meter feeders leading to more turnover. 3. Provides same number of personnel as in FY 78. 4. Provides coverage in areas outside the CBD. , OPTIONSt 1. Decrease coverage in CBD. 2. Eliminate operating the car in outlying areas. 3. Eliminate booting and towing. CONSEQUENCES: At this level, 3-4 attendants would be available daily to cover the CBD and outlying areas. Level 1 only would reduce the number to 2-3 attendants, and even lower at times due to vacations, absences and holidays. Would require more overtime pay to close Municipal Lot. Employee morale lowered problems in scheduling and pressures from the reduction of coverage. Funding of due to MICROFIUILD 6Y I JORM MICR+LAB rLDnR Ra.°ens . nls +Dr+ls I h1ICROFILMEO BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, IOWA OEPARTMENT: •FINANCE UNIT: PARKING ENFORCEMENT EXPENDITURE DETAIL EMPLOYEES AUTHORIZED BUDGET CLASSIFICATION FY 1978 FY 1979 FY 1979 PERSONAL SERVICES LEVEL 1: Parking Enforcement Attendant 7 7 $68,724 68724 Overtime 7 68,924 SUBTOTAL = 5,924 Health & Life Insurance TOTAL 874,178 LEVEL 2: Parking Enforcement Attendant 1 1 $ 8,948 310 Health & Life Insurance 1 1 $ '258 TOTAL 75 Cr. •Yf MICROFIL1410 BY JORM MICR¢LA6 CLDAR RAi I0S • JLl'TME' DEPARTMENT: FINANCE UNIT: RISK MANAGEMENT MICROFILMED BY JORM MICROLAB • CEDAR RAPIDS AND DES MOINLS, IOWA DECISION PACKAGE LEVEL 1 OF I The City of Iowa City's assets are covered under the following insurance policies. Annual premiums are noted beside each policy: BUDGET FY78 PROPOSED FY79 L' blit Insurance $18,000 $ 25,000 1) tat y (excluding Transit) PREPARED BY: Jones APPROVED BY: Iowa Kemper Insurance Co. RESOURCES CURRENT BUDGET FISCAL YEAR 2) Excess Overlay Indemnity 8,000 4,000 Personal Serv. Aetna Life & Casualty 3) Commercial Excess 12,000 --- 4) Fire, Insurance 20,000 23,200 Iowa Kemper Insurance Co. 5) Fire Insurance (Transit only) 5,000 1,022 Hawkeye-Security Insurance Co. 6) Professional Liability Ins. 4,800 5,325 (Police only) Nat'l. Sheriff's Assoc. 7) Liability Insurance (Transit 94,8000 0 50,000 108,547 only) MICROFILM BY JORM MICR(�LAB LLONt 0P!fu • ILS 6IOPM, 6 Charges �Y uuu - tal outlay --- --- TOTAL 94,800 108,547 DATE: PREPARED BY: Jones APPROVED BY: Vitosh RESOURCES CURRENT BUDGET FISCAL YEAR REQUIRED FISCAL YEAR No. Personnel -- Personal Serv. MICROFILM BY JORM MICR(�LAB LLONt 0P!fu • ILS 6IOPM, 6 Charges �Y uuu - tal outlay --- --- TOTAL 94,800 108,547 I h11CROFiLMED BY JORM MICROLAB RISK MANAGEMENT (CONT.) CEDAR RAPIDS AND ULS MOINES, IOWA DECISION PACKAGE Explanation of increases (decreases) in annual premiums: 1) A 40% increase is expected, primarily due to the high number of accidents so far reported and a rate increase. 2) This decrease is due to overbudgeting in FY78. The annual premium for this insurance package is ( frozen at $4000 for FY79 and FY80. 3) The City presently does not have Basic Liability Insurance Coverage. Section 613A of the Code i I of Iowa serves as the "umbrella" for this risk with the City's insurance reserve providing the underlying coverage. 4) A 16% increase has been suggested for this coverage mainly due to a rate increase and the increase in the number of exposures. 5) This decrease is due to overbudgeting in FY78. The annual premium for this insurance package is frozen at $1022 for FY79 and FY80. 6) An eleven percent increase is expected due mainly to a rate increase. The City is investigating professional liability insurance with the International City Management Association (ICMA), which j would cover all professional City employees as well as police officers. However, this insurance has not been placed. � 7) The substantial increase is due to the large number of recorded bus accidents over the last two years. 'I `I I FIEBED BY I JORM MICR+LAB CI JAI: k91';US aCl� '401'^?. MICRO'ILMLU BY JORM 141CROLAB • CEDAR RAPIDS AND ULS I•IUINLS, !Uvin GOALS AND OBJECTIVES fl1NU General FUNCTION Public Works MMI M Administrative ACTIVITY Public Works Administration ACTIVITY DESCRIPTION: The Public Works Administration provides management and direction to the divisions of Engineering, Street Maintenance, Traffic Engineering, Solid Waste, Equipment Services, Transit, Pollution Control, and Water. ACTIVITY GOAL: To provide Public Works services through the efforts of a well -motivated, efficient work force at a level of service desired by the City Council. ACTIVITY OBJECTIVES: o Change schedule of division head meetings from random occurrence to bi-monthly meetings for idea and information exchange by July 1, 1978. 2. To change solid waste equipment from two man vehicles to one man vehicles to lower cost per ton for refuse collection by May, 1979. 3. To hold meetings for division employees on a quarterly basis for information exchange by July, 1979. 4. To provide educational opportunities for division heads for the purpose of upgrading skills in public communications, productivity, management/union relations, and ACTIVITY MEAS 24INT: technical aspects of Public Works. 1. Number of incidents of uncoordinated operations among Public Works divisions. 2. Calculate manhours per ton and dollars per ton of two man system vs. one man system. 3. Number of formal and informal grievances and complaints from employees compared to previous time spans. 4. Observe ability of division heads to respond to changing Public Works demands and conditions. -- ACTIVITY ANALYSIS: Traditionally, management decisions have always been based upon a large element of experience and seat of the pants intuition. Today new technologies in gathering and interpreting information have reduced reliance on subjective judgments in making decisions which allows managers to provide good service with reduced funds. Managers _ 0 must obtain continuing education in the public works field to maintain this ability. I 5• �f MICRUCILVICO BY JORM MICR6LAB 11 dA1 Pa: ". . '.i. 1, '10:1!1; MILRD17ILMED BY JORM MICROLAB DMIARTMENT: Public Works (Administration) CEDAR RAPIDS AND ULS MUINLS, iO4A DECISIC 'ACKAGE UNIT:LEVEL i OF 2 Basic Management ACTIVITY DESCRIPTION: This division consists of the Public Works Director and secretary. Public Works Administration includes all organization, planning, direction, coordination, and control functions in Public Works. Organization includes work assignments to various divisions ninPublic Works, defining who is responsible for work, setting upsystems so tha it can be determined whether work has been done effectively and efficiently, setting up administrative systems such as landfill charge accounts, charge back systems, cooperative work arrangements between divisions, and policies for work programs such as paper pickup, metal recycling, etc. The Public Works Director also plans and coordinates physical improvements in the city such as streets, parking garages, Ralston Creek improvements, sewer facilities and other publicfacilitil Planning and implementation is also done for the improvements in operation "I ADVANTAGES/BENEFITS: B-2 DATE: 12/9/77 ' PREPARED BY: Plastino APPROVED BY: Plastino RESOURCES REQUIRED Personnel rsonal Serv. nmodities rv. 6 Charge: pital outlay CURRENT FISCAL YEAR 2 41,258 550 2,683 0 44,491 Level 1 will provide complete management of the eight Public Works Divisions encompassing 140 employees. BUDGET FISCAL YEAR 2 43.067 350 2,550 0 OPTIONS: ht Responsibility dfor rectPublic ly to Works the Di Manager. be ass ntnmethodaofthaving her peight ndivision t head rheads the ereportitosaosingle s could respond e divisions department dmeten head rit head maximum to have span tofl5 control desirable, rtingrtosaesinglehindividual. tanother Combine position department ion of�ld City cause the result Engineer and severePublic Works Director the uld result in failure to complete individual 30 to 50% of work duties and would ad CONSEQUENCES: Short range operations over a period of one to two months continue unaffected. Long range decisions on work priorities, manpower scheduling, division policies, citizen requests, coordination with citizen groups, progress of construction projects, and other work projects extending for more than a period of one to two months would be delayed or would cease. r -e•` MICROFILMED By DORM MICRbLAB 'III !'d S MICROFILMED BY JORM MICROLAB Decision Package Public Works Administration Level 1 of 2 Basic Management Activity Description Continued: CEDAR RAPIDS AND DES MOINL5, IOWA to each of the various Public Works divisions, such as Street Maintenance, Refuse Collection, and Equipment Maintenance. Planning also includes improvement of the organization and better management and development of Public Works personnel. Direction involves taking ideas or concepts and turning them into specific job assignments, issuance of orders, assignments to division heads, and resolution of day to day problems. More than perhaps any other department of the City, Public Works must be able to translate the wishes of policy makers and citizens into on -the -street action. The Public Works Director coordinates various programs, organizational units, and individuals working on the common goals of the City. This is done mainly by making sure all parties involved in a project know what is happening and making sure information is exchanged among various entities involved in any given project. Examples include coordination between Streets and Traffic Engineering; Mass Transit and Equipment Division; the Ralston Creek Coordinating Committee and the City Council. CO The Public Works Director controls the Public Works Department by reports and contact with division heads. Control involves measuring manhours per ton in Solid Waste, work output in the Streets Division, Transit passengers carried I per mile in Mass Transit, etc. i 141CRDFILMED BY JORM MICR46LAB CLO R RM IDS `!: XViCS T I-IICROFIL14ED BY JORM MICR¢LAB CLOAP RNiI" • �L`. fanl :CS BUDGET FISCAL YEAR 500 2,190 2,690 Works --*.- In .in day to Iblic Works. se is by i travel. Ial and travel iblic Works MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, IOWA DEPARTMENT Public Works UNIT Public Works Administration EXPENDITURE DETAIL CLASSIFICATION EMPLOYEES AUTHORIZED BUDGET FY 1978 1 FY 1979 FY 1979 '+. hIICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MUINES, IOWA GOALS AND OBJECTIVES FUND General FUNCTION Public Works PROGRAM Administration ACTIVITY Government Buildings ACTIVITY DESCRIPTION: The Government Buildings activity provides complete services for maintenance and repair of the Civic Center (excluding the Fire Department), and cleaning of the Davis Building areas leased by the City. i ACTIVITY GOAL: To provide a satisfactory and economical level of repair and maintenance to the Civic Center and Davis Building. I _ ACTIVITY OBJECTIVES: i 1. To promote high morale for the custodian in order to decrease rapid turnover. ACTIVITY MEASUREMENT: 1. Lower turnover rate of employees. ACTIVITY ANALYSIS: 83 tdICROfIL1411) DY .� • JORM MICR¢LAO (11W; R,,; ISLS'401I1f !, MICROFILMED BY JORM MICROLAB • CEDAR RAPIDS AND DLS MOINES, IL)wA �r DECISI,r'. PACKAGE DATE 11/8/77 '.. 1 DEPARTMENT, Public Works UNIT, Government Buildings LEVEL 2 OF 2 ACTIVITY DESCRIPTION& This level provides the following capital outlay items: - roof repairs to Civic Center (spot repairs for leaks). - Vacuum cleaner replacement. PREPARED BY, Eugene A. Dietz APPROVED By` Richard J. Plastino RESOURCES CURRENT BUDGET REQUIRED FISCAL YEAR FISCAL. YEAR No. Personnel - - Personal Serv. omoditses _ 600 erv. i Char e9 id apital outlay 3,200 2,100 4 TOTAL 3,200 2,700 ADVANTAGES/BENEFITS& i Preventative maintenance by performing roof repairs will circumvent the need for more major repairs in the future. s OPTIONS, CONSEQUENCES: of the basic items that are desirable for building maintenance Failure to fund this level will only prolong some and upgrading. iMICROMMED BY JOFM MIC RbLAB MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MOINES, IOWA DEPARTMENT: PUBLIC WORKS UNIT: GOVERNMENT BUILDINGS EXPENDITURE_ DETAIL , CLASSIFICATION EMPLOYEES AUTHORIZED BUDGET FY 19 88 FY 1979 FY 1979 6000 PERSONAL SERVICES Level 1: Maintenance Worker III 1 Maintenance Worker I SUBTOTAL _ Health and Life Insurance — TOTAL Level 2: None CAPTIAL OUTLAY: LEVEL II: Roof repairs Vacuum I� 1 $10,868 0 T $10,386 311,204 _ I $ 1,500 600 TOTAL 86 MICROFILMED BY JORM MICR+LAB Ll JAI, RA, 1pt • '11L :40PIP, MILROFILMED BY JORM MICROLAB CEDAR RAPIDS AND ULS MUINL�), 10e+A COMMUNITY DEVELOPMENT PLANNING & PROGRAM DEVELOPMENT ENGINEERING HOUSING & INSPECTION SERVICES MICROFILM BY ' JORM MICR6LA13 U,iR iaT: I 191CROFILMED BY JORM IIICROLAB • CEDAR RAPIDS AND DES I•IOINES, 10WA GENERAL COMMUNITY DEVELOPMENT --. ACTUAL ESTIMATE BUDGET FY 1979 CLASSIFICATION FY 1977 FY 1978 •73,655 $ 120,074 $ 18,558 BEGINNING BALANCE $ RECEIPTS: $ 250,980 $ 308,491 $ 356,303 Property Taxes Other Receipts: 105,257 108,500 122,900 Licenses & Permits Fines & Forfeitures -_ 17,562 -- 11,796 -- 11,670 - Charges for Services Intergovernmental Revenue __ "-. " 1,000 Use of Money & Property 10,945 '- 200 Miscellaneous Revenue Transfers: Bond Transfers 8,100 — Expense Transfers -- Other Transfers other $ 684 744 $ 436,887 $ 492.073 TOTAL RECEIPTS EXPENDITURES $ 282,908 $ 459,483 $ 425,465 15,768 _ ersona Services 9,199 17,020 68,098 Commodities 31,061 52,625 1,300 Services & Charges 15,157 9,275 Capital Outlay -- '- Debt Service Transfers510.631 $ 338.325 $ 538 03 $ TOTAL EXPENDITURES $_l 20j 074 $18.558 ENDING BALANCE IE .�111CRDFILMED BY I JORM MICR+LA6 r•11CRO ILMED BY JORM MICROLAB • CEDAR RAPIDS AND UES MU1NL5, IUWA FUNCTION SUMMARY GENERAL COMMUNITY DEVELOPMENT PLAN & PROGRAM DEVELOPMENT CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Pe— rsonai—Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $(15,970) $ (29,769) $ (46,678) $ 589 $ 105,326 $ 182,846 -- 16,000 -- 16,085 10,700 .10,000 5,638 -- -- $ 22,312 $ 132,026 $ 192,846 $ 38,262 $ 127,670 $ 103,593 743 4,850 4,775 (829) 15,990 37,800 (2,065) -425 -- $ 146,168 $ 148,935 $ 36,111 $ 29,769 8 46,678 $ -- m stdICROF1LMED BY ' JORM MICR6LAB C;JAI Rid ,.... MILROFILMED BY JORM MICROLAB CEDAR RAPIDS AND ULS MUINLS, 10WA GOALS AND OBJECTIVES FUND GENERAL FUNCTION PLANNING & PROGRAM DEVELOPMENT PROGRAM COMMUNITY DEVELOPMENT ACTIVITY ADMINISTRATION ACTIVITY DESCRIPTION: To provide basic administrative direction and leadership to the department and to coordinate the various programs and activities of the department with one another and with the activities of other City departments as well as providing communication and liaison between the department and the City Council, City Manager and the community. ACTIVITY GOAL: To provide an effective level of administration of all departmental programs and activities so as to maximize their impact upon the physical, economic, and social development of the community. To provide the City Council and City Manager with information and analyses which will enable the formulation of sound policy development and program execution. To implement the Comprehensive Plan. ACTIVITY OBJECTIVES: 1) To enable all decision units within the department to meet their objectives as enumerated in their decision packages. 2) To foster a higher level of supervisory and administrative performance by all division heads. 3) To identify and obtain additional federal and state funding. 4) To ensure that all federal program requirements are met in a timely manner. 5) To facilitate activities which will enhance the local tax base. flTo facilitate the completion of the Iowa City Senior Center. To provide for effective implementation of the Comprehensive Plan. 8) Coordination of State and Federal programs. 9) To efficiently prepare, research and background reports and analyses for various ad hoc projects as assigned by the City Manager or as requested by boards, commissions, or the City Council. 10) Coordinating plans and policies with adjacent local units of government. 11) Maintaining liaison with community organizations. ACTIVITY MEASUREMENT: 1) Activity and program progress or completion by dates listed in departmental decision units. 2) Completion of all assigned projects on schedules prescribed by the City Manager. 3) Submission of all federal and state grant applications within prescribed time schedules. 4) A low number of audit findings or exceptions. 5) Council adoption of an economic development program. 89 •qi '41001 IL14ED BY ' JORM MICRO LAB ILOAL H.a PI',' 1.'.140:90`.1 MICROFILMED BY DORM MICROLAB CEDAR RAPIDS AND DES 1'10111L5, IOWA GOALS AND OBJECTIVES -2- FUND GENERAL FUNCTION PLANNING & PROGRAM DEVELOPMENT PROGRAM COMMUNITY DEVELOPMENT ACTIVITY ADMINISTRATION ACTIVITY MEASUREMENT: 6) Remodeling of the Senior Center within the prescribed time schedule and formulation of programs and activities by the time of completion of the construction activities. 7) To facilitate the amendment of all codes and ordinances in a manner March 31, 1979. consistent with the Comprehehsive Plan, by 8) Adoption of policies and programs consistent with the provisions of the Comprehensive Plan. ACTIVITY ANALYSIS. ' The Department of Planning and Program Development is involved in a variety of comlex po physicaland environmentaofdthetcommunityl,iaddivities wch htoetheeCiityesttax baseto l,hprovidee services and a facility for the elderly residents and unciovidetanalysisrand other background information which will enable the tCity Ciounc amount of financial Ciy Managexnd ted resources available in meeting City departments to most efficiently prlioreity needs of the community. Because of the complex interrelationships between the varied programs of the department, an extensive level of coordination and supervision is necessary if these programs are to be accomplished in an efficient manner. 91j r.:... r td lfmnCl LIdCD BY ' JoRM MIC R+LAB u:DAL I:.,; n; • n:, •Iola! MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND ULS MOINES, IOWA DECISION PACKAGE DATE: 11-18-77 PREPARED BY: Dennis Kraft DEPARTMENT: Planning and Program Development APPROVED BY: LEVEL 1 OF 2 UNIT: Administration RESOURCES CURRENT BUDGET ACTIVITY DESCRIPTION: REQUIRED FISCAL YEAR* FISCAL YEAR* -- No. f Provides basic administrative direction to department. Personnel 11� --Coordinates various programs within department. _ --Provides necessary personnel and financial administration. 33,800 31 906 --Provides coordination with other City departments. Personal sere. --Provides direction and support for federal programs such as Urban 4 400 1,200 Commodities Renewal and coordination with not projects, as well as 9,800 5,350 coordination with the private sector and the University of Iowa. erv. 6 Charges --Provides direction for economic development of Iowa City and linkage apital Outlay 425 to other City programs. --Provides for coordinated dissemination of information to City Council, commissions and the public.dination of various Community TOTAL 48, 425 36,456 --Provides for interdepartmental coor Development Block Grant (CDBG) programs. to --Provides for coordination of plans and policies with adjacent units of loca 0 e ' ADVANTAGES BENEFITS: Provides coordination among the various programs and divisions of the department. Will enable department to meet repot i Council, the public, various boards and commissions, the requirements of federal programs. Will also allow for coordination of capital improvements projects between various City departments and a flow of information to the City University me Iowa administration and other public entities. This decisipn unit also has the responsibility Of directing the flow ad information to the community eon n the contents of the Comprehensive Plan, downtown redevelopment, and other major federal programs such as the Senior Center. I OPTIONS: P solicitation and program coordination. ort and coordination. Utilize Hire a consultant to assume a greater level of res onin the a for federal funding Assign other departments additional responsibilities in the ureas of administies. Supp more local and fewer federal dollars es accomplish programs and other activities. Allow each City department 1. prepare its own capital program requests and allow the City Council to analyze and evaluate the merits of each proposal. Seek fewer federal funds and therefore minimize the need for the assembly and analysis of data which are required for success- ful competition in this area. CONSEQUENCES: A lack of coordination of departmental activities will result in less effiof cient utilization of staff ressources,ra greater nlevel of frustTa a receipby t ofafewersfederal fundsonnel. A kwi11result inreither lthe rdina- tion utilization of more local tax monies or the imp 3/4 of fewer projects and other activities. *Thu cosi*inns Of Nirectnr and Seer etary are funded 3/4 local and 1/4 federal 141CROMMM By JORM MICR4rLAB MICROFILMED BY JORM MICR+LAB 77 BUDGET SCAL YEAR n 350 5,225 G , 575 ie clerical inner and 3f Adjust- 3ding annexation supervisory/ re enlight- ierform all travel Ad also clerical 3 a greater reby giving less aware - 3r quality ielopers, ilightened '! t41LROFILMED BY JORM I.IICROLAB CEDAR RAPIDS AND ULS 1401NLS, IOWA GOALS AND OBJECTIVES FUND GENERAL FUNCTION PLANNING B PROGRAM DEVELOPMENT PROGRAM COMMUNITY DEVELOPMENT ACTIVITY PLAN ADMINISTRATION ACTIVITY DESCRIPTION: To implement (interpret, apply, and amend) the comprehensive plan and other related plans and policies. ACTIVITY GOAL: 1) To monitor and evaluate development activities in relation to the comprehensive plan. 2) To develop, in conjunction with the Planning and Zoning Commission, appropriate _ amendments to the comprehensive plan and implementation ordinances. 3) To provide technical assistance to the City Council, City Manager, boards, commissions, and other departments. ACTIVITY OBJECTIVES: 1) To review, analyze and prepare recommendations on all applications submitted for rezoning, subdivision, site plan and variance approval making a determination whether development proposals complement or conflict with the comprehensive plan. 2) To prepare appropriate amendments to the comprehensive plan and implementation ordinances to reflect any changes in the City Council's development policies with respect to new developments or a misunderstanding of the implications of the plan upon adoption. 3) To monitor development activities including: a) advising developers of the impact a development may have upon the comprehensive plan, and b) maintaining a current data base with which to amend the comprehensive plan to reflect 'a change in trends and conditions. ACTIVITY MEASUREMENT: 1) Staff reports will be prepared within the required time frames specified in established review procedures or ordinances. 2) Appropriate amendments to the comprehensive plan and implementation ordinances will be prepared for presentation to the Planning and Zoning Commission within two (2) months of a determination by Council of a change in development policies. 3) The monitoring of development activities will be a continuous process. ACTIVITY ANALYSIS: It cannot be determined at this time what amendments to the comprehensive plan and implementation ordinances will be required. Only as problems occur in monitoring development activities can appropriate solutions to the problems be determined. A comprehensive plan is a balanced development model illustrating, prescribing, and describing the appropriate locations, density, intensity and extent of land uses within the community based upon existing socio-economic and environmental trends and conditions. Any changes in trends or conditions will necessarily require adjust- ments to the comprehensive plan to reflect this change. 94 Y,... r MICROFILMED 6Y DORM MICR¢LAB u.oNl M-d— PlICROFILMED BY JORM LIICROLAB CEDAR RAPIDS AND ULS MUIULS, 104JA OPTIONSs --Use of a planning consulting firm to provide recommendations on all applications submitted. --Assign applications for zoning variances to the Legal Department. CONSEQUENCES: t activities (rezoning, --Political decisions on developmenng, subdivision, etc.) will occur without a clear understanding of ve upon the infrastructure and the socio-economic development of the implications and impacts these activities will he the community. --A lack of communication and coordinating may result in developments, including public improvements to occur in a haphazard manner. Y... •`r'..-* IdICROFILl4Ca BY - JORM MICR+LA6 DECISION PACKAGE DATES 12/13/77 PREPARED BYS Don Schmeiser DEPARTHENT: Planning and Program Development APPROVED BY: . LEVEL 1 OF 2 Dennis Kraft UNITS Plan Administration ACTIVITY DESCRIPTIONS RESOURCES CURRENT FISCAL YEAR BUDGET FISCAL YEAR --To research, analyze, and provide recommendations to the Planning REQUIRED and Zoning Commission, City Council or Board of Adjustment on all Personnel 3 2 applications submitted for rezoning, subdivision, site plan and No. variance approval. --To provide technical assistance to the City Council, City Manager, Personal Serv. 47 416 34,332 boards, commissions, and other departments. Commodities 75 Soo erv. 6 Charges 4,750 G 350 apital Outlay TOTAL 52,241 41,182 ADVANTAGES/BENEPITSS --All applications reviewed will be analyzed in view of ascertaining whether a proposed development will inconsistencies with compliment the or conflict with the comprehensive plan. Recommendations provided will indicate any the and coordinated development comprehensive plan -- the impacts and alternatives -- to assist in promoting unified of the community. facilitate close communication and coordination with other departmental and decision unit --Technical assistance will activities and aid the City Council, boards and commissions in making appropriate decisions. OPTIONSs --Use of a planning consulting firm to provide recommendations on all applications submitted. --Assign applications for zoning variances to the Legal Department. CONSEQUENCES: t activities (rezoning, --Political decisions on developmenng, subdivision, etc.) will occur without a clear understanding of ve upon the infrastructure and the socio-economic development of the implications and impacts these activities will he the community. --A lack of communication and coordinating may result in developments, including public improvements to occur in a haphazard manner. Y... •`r'..-* IdICROFILl4Ca BY - JORM MICR+LA6 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND ULS FOWLS, iUwi, __Z.IS7. _.PAC..•'.o ------ wATEI M TCOTN' 1 18.068 1 18,576 ADVANTAGES/BENEPITSt --Reports will be prepared well ahead of established time limits and be well presented with -graphics support (compared to the service level of 1). This will facilitate the expeditious processing of applications submitted by developers who, without exception, demand immediate and prompt attention in considering their development proposals. --There will undoubtedly be revisions which will have to be made to the new implementation ordinance adopted. Like the "Tree Regulations" it is impossible to perceive of problems encountered in enforcement of the ordinance. Appropriate amendments will, therefore,•be made. OPTIONSs CONSEQUENCES: --Reports which are not prepared in a timely manner will result in pressure upon the City Council to act hastily upon an application submitted or otherwise result in the City Council being condemned for holding up an application. --New implementation ordinances which are not amended when problems occur in the enforcement of the provisions can result in frustration by builders and developers, to the extent that development is inhibited or the City is encountered with lawsuits. 141CROFILMEO BY 1 DORM MICR+LAB CLaAR 2:,1 BYti Don Schmeiser DEPARTNEWAPREPARED Planning and Program Development APPROVED BY% LEVEL 2 OF 2 Dennis Kraft UNITS Plan Administration ACTIVITY DESCRIPTIONt RESOURCES CURRENT BUDGET FISCAL YEAR REQUIRED FISCAL YEAR --To provide more timely reports, well supported with graphic and pictorial illustrations, on all applications submitted for rezoning, No. Personnel 1 subdivision, zoning variance and site plan approval. 14.,576 --To evaluate the effectiveness of development regulations. Personal Serv. 17,543 --To prepare amendments to the implementation ordinances (zoning 25 425 ordinance, subdivision ordinance, etc.) of the comprehensive plan. Commodities • arv. i Charges 500 3,575 aoital outlay TCOTN' 1 18.068 1 18,576 ADVANTAGES/BENEPITSt --Reports will be prepared well ahead of established time limits and be well presented with -graphics support (compared to the service level of 1). This will facilitate the expeditious processing of applications submitted by developers who, without exception, demand immediate and prompt attention in considering their development proposals. --There will undoubtedly be revisions which will have to be made to the new implementation ordinance adopted. Like the "Tree Regulations" it is impossible to perceive of problems encountered in enforcement of the ordinance. Appropriate amendments will, therefore,•be made. OPTIONSs CONSEQUENCES: --Reports which are not prepared in a timely manner will result in pressure upon the City Council to act hastily upon an application submitted or otherwise result in the City Council being condemned for holding up an application. --New implementation ordinances which are not amended when problems occur in the enforcement of the provisions can result in frustration by builders and developers, to the extent that development is inhibited or the City is encountered with lawsuits. 141CROFILMEO BY 1 DORM MICR+LAB CLaAR 2:,1 MICROFILidED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, I0'WA KPARTMENT Pi ANNTNr A PROGRAM 1 UNIT 1 ADMINISIRABON EXPENDITURE DETAIL CLASSIFICATION EMPLOYEES AUTHORIZED BUDGET FY 1978 1 FY 1919 FY 1979 PERSONAL SERVICES LEVEL 1: Senior Planner Planner/Program Analyst Planning Technician SUBTOTAL Health & Life Insurance TOTAL 1 1 1 2 1 12 2 $ 18,864 7,236 6,456 32,556 1 ,776 34,332 FUND 41u20FlLI4ED BY JORM I4ICROLAB CEDAR RAPIDS AND ULS HUINLS, iUwA GOALS AND OBJECTIVES General* FUNCTION Planning and Program Development PROGRAM Community Development ACTIVITY Development Programs -The Downtown Development activity is CDBG funded ($29,000). All other activity to be funded from the General Fund. ACTIVITY DESCRIPTION: - The department will continue the downtown development program. Twelve developments will be monitored for contract compliance. One parking ramp will be constructed and completed. Construction of the second ramp will be started. City Plaza will be completed. Public improvements on Capitol Street and Washington Street will be de- signed and construction will be started. Public and private improvements will be reviewed by the Design Review Committee. A program to encourage commercial rehabili- tation using Section 312 federal funds will be developed if resources are available. This activity is CDBG funded. The department will provide professional assistance and staff liason to the City Council and private sector groups to establish and carry out a program to encourage +i the economic development of Iowa City. The activity will include evaluation of alternatives for economic development, the provision of assistance to private sector groups seeking to encourage economic expansion, the formulation of public sector programs by which the City will encourage commercial and industrial development, and the provision of information and encouragement to commercial and industrial entities which may wish to locate in Iowa City. The department will provide evaluation assistance to the City departments, City Manager and City Council in programming the provision of capital facilities, and in relating these facilities to the long -run community development policies established by the City Council in the comprehensive plan; and to acquire or dispose of real property as directed by the City Council. ACTIVITY GOAL: 1. To complete Urban Renewal in a timely manner, in compliance with Council policies and HUD regulations. 2. To increase the industrial and commercial tax base in Iowa City by formulating and carrying out public sector programs to encourage economic development, without adverse impact on the physical and social environment and to provide professional and technical assistance to the private sector in order to encourage the economic development of Iowa City. 3. To provide technical evaluation of all capital project proposals; to insure that all capital projects are consistent with adopted development policies and the Comprehensive Plan. ACTIVITY OBJECTIVES: 1. a. To insure full compliance with the provisions of the 12 redevelopment contracts including design reviews, time schedules, and other terms and conditions. I;J b. Complete City Plaza by October 31, 1978. c. Complete the Block 83 parking structure by.iAuaust 31, 1979. d. Complete the planning for Washington and Capitol Streets by December 31t 30781979. start construction by April 1, 1979; and complete construction by Augus EL-] r. • ,•ncaorwaEo BY JORM MICR6LAB lt,RUIILMED BY JORM MICROLAB CEDAR RAPIDS AND UES NUINLJ, ;'Orli+ GOALS AND OBJECTIVES e. Complete plans for the Block 64 parking structure by April,. 1979; begin con- struction by August 1979; complete construction by September , 1980. f. Perform all Design Reviews within the 40 -day periods specified by contracts. g. Lease at least 2S: of available City Plaza lease space by June 30, 1979. 2. a. Develop economic development strategies and policies for City Council con- sideration and adoption, by December 30, 1978. b. Establish a program to assist the Chamber of Commerce and other community groups which are seeking to facilitate economic development in Iowa City by December 30, 1978. c. Establish an ongoing program to provide information, evaluation, technical data, and other assistance to firms which may be seeking to locate or operate in Iowa City, by June 30, 1979. S. a. Evaluate all capital improvements for impact on and conformance to community development plans and policies. b. Coordinate the Capital Improvement Program evaluation to maximize the analysis of information concerning competing capital projects. c. Provide technical assistance to the Manager and Council in evaluating and establishing priorities for capital projects. d. To acquire or dispose of land as directed by the City Council in a timely manner and consistent with applicable state and federal regulations. ACTIVITY MEASUREMENT: 1. a. Contract compliance is measured by adherence to the schedules set forth in the contracts. j b. Achievement of objectives 1(b) through 1(g) is measured by the accomplishment of the stated objective by the specified date. 2. a. Achievement of the objectives 2(a) through 2(c) by the specified date. b. The number of private sector firms which consider Iowa City as a location as a result of actions carried out or assisted by this activity. 3. a. All evaluations cf Capital Projects Proposals should be completed on or before the date called for in the pre -established budget schedule. b. A five to seven year Capital Improvements Program prepared jointly with the Finance Department should be completed prior to the preparation of the Capital Budget. c. The evaluation of Capital Budget items should be completed concurrent with the formulation of the operating budget. ACTIVITY ANALYSIS: Downtown and General Economic Development is a complex mix of public and private sector actions. Achievement of Downtown Development objectives will maintain the progress begun by Project Iowa R-14. Additional planning, public improvements, and monitoring activity is required to protect the substantial public investment within the downtown area, and to maintain the vitality of the CBD. Business attraction and economic development is a highly competitive process. Results are difficult to obtain in the short run, because business location planning is carried out on a multi-year basis. Long-term results cannot be measured in one year, but program success can be measured using the interim measures described above. all wlCRoranCn BY f JORM MICR6LAB I MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MUINES, 10?lA GOALS AD1D OBJECTIVES The programming of public capital improvements is a primary tool for implementing community development programs and policies, and for guiding and supporting private development. All capital improvements will be considered for impact on City develop- ment policies. This evaluation, when combined with financial data from the Finance Department forms the basis for scheduling the provision of capital facilities. When capital proiects are considered separately from other community development policies, unexpected growth patterns can occur. The measurement of effectiveness will be difficult, but thoroughness of analysis and adherence to the schedule are the key variables. s 0 N E I.IICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, IOWA DECISION PACKAGE DATE: DEPARTMENT: PLANNING & PROGRAM DEVELOPMENT PREPARED BY: Paul Glaves UNIT: DEVELOPMENT PROGRAMS LEVEL p OF p APPROVED BY' Dennis Kraft ACTIVITY DESCRIPTION: - Provides for payment of all land acquisition and disposition appraisal fees, and consolidation of all land acquisition and disposition into one department. RESOURCES REQUIRED CURRENT FISCAL YEAR BUDGED FISCAL YEAR No. Personnel * 0 Personal Serv. 0 0 onwdities 0 0 erv. a Charges 0 5,000 apital Outlay 0 0 TOTAL 0 51000 ADVANTAGES/BENEFITS: - Provides for centralized retention of appraisal services, and centralized administration of land acquisition and disposition activity. OPTIONS: Each department which is the user of land acquired or sold could pay their own acquisition/disposition expenses. CONSEQUENCES: The administration of acquisition and disposition activity will be less efficient. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINLS, IOWA DEPARTMENT PLANNING & PROGRAM DEV. UNIT DEVELOPMENT PROGRAMS EXPENDITURE DETAIL CLASSIFICATION HFY OYEES AUTHORIZED BUDGET 918 FY 1979 FY 1979 PERSONAL SERVICES LEVEL 1: Development Coordinator * $ 8,142 Planner/Program Analyst II** * 1 13 866 SUBTOTAL 22,008 Health & Life Insurance — 771 TOTAL 4221779 *Federally funded FY78 **Underfilled by Assistant Planner, FY78 103 r •JJ IIICROEILMED 0Y + JORM MICR�LAB UOR RA;';F):. • A',, :101NU f4ICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, 10WA GOALS AND.OBJECTIVES FUND GENERAL FUNCTION PLANNING & PROGRAM DEVELOPMENT PROGRAM COMMUNITY DEVELOPMENT ACTIVITY PLANNING & ZONING COMMISSION ACTIVITY DESCRIPTION: To advise the City Council on all matters pertaining to the physical development — of the community. ACTIVITY GOAL: To recommend to the City Council appropriate action on matters pertaining to the comprehensive plan, implementation ordinances, and other related plans and programs. ACTIVITY OBJECTIVES: 1) To review and recommend to the City Council the acceptability of applications submitted for. rezoning, subdivision or site development plan approval. 2) To maintain and keep current a comprehensive plan and ordinances implementing the plan. 3) To review the capital improvements program and proposed improvements and to comment on its impact upon the comprehensive plan. 4) To coordinate and cooperate where applicable with other City commissions and boards. ACTIVITY MEASUREMENT: 1) To review within 45 days of their filing date, applications submitted for rezoning, subdivision and site development plan approval or as otherwise prescribed by state and local ordinances. J 2) To prepare a biennial report to the City Council on the status of the comprehensive plan and progress on its implementation. i ACTIVITY IS: The Iowa City Planning and Zoning Commission has the authority conferred by Chapter 414 of the Code of Iowa. The goals and objectives set forth are also based upon the Commission's proposed bylaws. The Commission's ability to carry out these goals and objectives is directly dependent upon the Staff's ability i to provide technical assistance to the Commission in the performance on their activities. ` 104 K V, `� - I -0I IL14EU 6Y JORM MICR46LAB C[.JAP km : , • 4:, MILROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MOINLS, IU'wA GOALS AND OBJECTIVES FUND GENERAL FUNCTION PLANNING & PROGRAM DEVELOPMENT PROGRAM COMMUNITY DEVELOPMENT ACTIVITY RIVERFRON7 COMMISSION ACTIVITY DESCRIPTION: To advise the City Council on matters which directly or indirectly affect the Iowa River, lands adjacent to, or related to the river proper. ACTIVITY GOAL: 1) To protect and preserve the Iowa River as a natural drainageway and source of water. 2) To promote and develop the use of land along the river for overall capability. 3) To make the most of the scenic potential aesthetic values of the Iowa River and the flood plain adjoining it. 4) To develop to the fullest the recreational capacity of the river and flood plain. 5) To heighten awareness of the Iowa River as a part of this community. 6) To ensure that the use of the river can be enjoyed by all in the safest possible way• ACTIVITY OBJECTIVES: 1) To develop land use policies that will guide the appropriate development and redevelopment of the Iowa River area and environment. 2) Preserve and increase open spaces and green areas along both banks of the river and acquire scenic wooded sites to conserve them. 3) Identify and preserve unique or outstanding topographical or geological features of the river. 4) Develop scenic areas and outlooks. 5) Expand opportunities for aquatic activities such as boating and fishing. 6) In conjunction with other parties, public or private, acquire riverfront and flood plain property for public use and enjoyment. 1) Provide greenway linkages between riverfront activities so as to furnish uninterrupted walking and cycling along the river and flood plain. 8) Improve public access along the river and flood plain. 9) Reduce all forms of pollution to the lowest possible level. 10) Preserve and interpret historic landmarks and sites along the river. 11) Emphasize safe water practices and conduct on the part of all users. 12 To increase cooperation and participation of all interested parties, public and private alike, in the management and development of the Iowa River and flood plain. ACTIVITY MEASUREMENT: — 1) To develop, adopt and administer a River Corridor Overlay Zoning District. 2) To prepare a budget request to City Council for funding of River Corridor projects. _ 3) To prepare an annual report. 4) To prepare an update of the River Corridor brochure. ACTIVITY ANALYSIS: The role of the Riverfront Commission is presently largely program and planning oriented. As the Commission moves into management and implementation of their plans, their roles will begin to change, and until this takes place it is difficult to — evaluate what the new direction will mean. 105 Y• 11100FILMCD 9Y ' JORM MICR+LAB Ci JAI, 4:R I':. :C !101`111, MICROFILMED BY JORM MICROLAB • CEDAR RAPIDS AND DLS MO1NF.5, ID'+IA GENERAL COMMUNITY DEVELOPMENT ENGINEERING FUNCTION SUMMARY 106 J 141CROFILMED BY .•i JORM MICR�LAB UAL PA1 1Di. • Ji -:I 'v101!ILS ACTUAL ESTIMATE BUDGET CLASSIFICATION FY 1977 FY 1978 FY 1979 BEGINNING BALANCE $ 83,663 $ 149,843 $ 65,236 RECEIPTS: $ 250,391 $ 138,781 $ 157,279 Property Taxes Other Receipts: 2,647 -- 3,000 Licenses & Permits -- __ Fines & Forfeitures _ 24 636 450 Charges for Services _- -- Intergovernmental Revenue __ __ _- Use of Money & Property 189 __ 200 Miscellaneous Revenue Transfers: -_ -- Bond Transfers__ 4,000 -- Expense Transfers __ _ Other Transfers $ �3<251 $ 141,412 $ 160.9 Q TOTAL RECEIPTS EXPENDITURES ersona Services $ 155,158 $ 197,559 $ 201,087 9,033 Commodities 4,526 18,217 8,770 16,945 16_045 Services & Charges 9,170 4_750 Capital Outlay -_ Debt Service "- Transfers TOTAL EXPENDITURES "- ENDING BALANCE $ tao_R43_ 106 J 141CROFILMED BY .•i JORM MICR�LAB UAL PA1 1Di. • Ji -:I 'v101!ILS MILROFILMED BY JORM MICROLAB GOALS AND OBJECTIVES FUND General PROGRAI,LS Community Development CEDAR RAPIDS AND ULS MUINE�>, iUt;A FUNCTION Public 14orks ACTIVITY Engineering — ACTIVITY DESCRIPTION: The Enith the gineering Division directs and performs inspectionofallrmunicipal publrk in ic works ection wimp improvements; planning, design, construction, and insp reviews plans submitted by subdividers a' s;id cmakes ctechnical vCity recommendations to other departments on engineering 'elate divisions within the Public Works Department; maintains Public Works construction records; and performs contract administration for various consultant services. ACTIVITY GOAL: To provide technical assistance to the decision process in the areas of subdivision review and Public Works planning• sign capability to minimize the need for private consultant To provide Public Works de services. To supervise field activities to maintain the present quality level of construction. To maintain accurate records of Public Works construction for the future needs of the City administration and the general public. ACTIVITY OBJECTIVES: 1. Remove su ivision review from a crisis basis to alatst5mworkinghdays);wconstruction ith a response time for initial review of: preliminary p plans (10 working days); and final plats (5 working days). 2. Design and reconstruct intersection of S. Gilbert St. and Highway 6 Bypass including Gilbert St. to Sand Road by November, 1978. for the follwing 3. Complete routine maintenance contracts prior to Septrobl ect;and�concrete repair. er projects: landfill excavation; asphalt resurfacing p j one 4 Schedule inspectingesubdivis on constsuch that a ructfull-time inspector cto n for quality 5. Complete second phase of microfilming process for Engineering records by July,1979. 6. Develop a time keeping system to determine how division budget is spent among construction project, subdivisions, citizen requests, etc. ACTIVITY NEASURENUNC: 1. Adherence to a uniform and consistent schedule for plan review. 2. Approval from Council and IDOT of plans andspecificationsauthorizing for the project. Council approval of plans and specifications pro- cedures. the fall school year with 3. Completion of routine projects prior to beginning ce and closure; and completion of landfill project regards to street maintenan to fall rainy season. analysis to insure a maximum 4. Review time sheets in conjunction with manpower Y amount of inspection in subdivisions. 5. Removal of old files from vault room and filing of microfilming documents. 6. Develop a detailed analysis of the use of personnel time within the division based on actual use. ACTIVITY ANALYSIS: management tool will 0 t e activity objectives listed, use aps the smost significanttly it lmanag�ted that be the development of the manpowerdivision of time expressed in terms of percentage of the division has the following total division budget for FY78: 107 K• MICROFILM) 6Y ' JORM MICROL-AB t1'Vf1 '. 1 . ;i 'dQ: Vt I.IICROFILMED BY JORM MICROLAB Activity Analysis (continued) CEDAR RAPIDS AND UES MOINES, IOWA GOALS AND OBJECTIVES -2- a) Design and original work - 52% ($118,572) b) Subdivision (Reviews and inspection - 22% ($ 50,165) c) Interdepartmental requests - 10% (4 22,802) d) Citizen requests - 8% $ 18'242) e) Unproductive time (coffeebreaks, misc.) - 8% ($ 18,242) The manpower analysis will attempt to prove or disprove this estimate. Nearly one-fourth of the division's budget is spent on the specialized element of subdivisions while receipts to the division through recoverable charges is less than 5% ($2,646 in FY77) of the division's budget. 108 1,.. - •',, .. I4I C AOF I LVIEn BY JORM MICR+LAB CEDAR R,'JID'., - V, 140;'11:5 0 to f41CROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES 110INLS, IUdA DECISI' PACKAGE DEPARTMENT: Public Works UNIT, Engineering LEVEL 1 OF 2 ACTIVITY DESCRIPTION: Provides subdivision review and inspection. Provides for citizen requests and interdepartmental requests not requiring extensive field work. Maintains construction records. Provides contract administration of consultant services. Provides for routine maintenance contracts: Asphalt resurfacing, concrete repair, and landfill. Provides for a fewer number/or dollar volume of "in-house" designed capital projects. ADVANTAGES/BENEFITS: Level 1 would provide a basic engineering service to the City. DATE: 11/8/77 PREPARED By' Eugene A. Dietz APPROVED By: Richard J. Plastino RESOURCES CURRENT BUDGET REQUIRED PISCAL YEAR FISCAL YEAR lo. Personnel 11 11 al Serv. $179,059 $180,587 ities 8,770 8'778 e Charges .7,000 7,45C 1 outlay - TO'T'AL I $194,329 I $196,807 OPTIONSs Contract for engineering services for major capital improvement projects; or Fund to a higher service level and offset the cost by adopting a "pay your way" policy for subdivisions. It is estimated that nearly 25% of the division's resources are spent on subdivision procedures, however, less than 5% of the costs are recoverable under present procedures. CONSEQUENCES: g Division. All engineering work would have to be contracted Non -funding of Level 1 would delete the Engineerin to consultants. 111CR01 I LMED BY JOR11A M;CR+LAB CLOnR '1,1 r;B:, • :;L i. '4019ES 14ICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DLS MUINLS, IU?,A DECISIC 'ACKAGE DUPARTMENT: public Works UNIT:Engineering LEVEL 2 OF 2 ACTIVITY DESCRIPTION: This level of funding would provide the same level of service as in FY78. The incremental increase adds back in part-time and overtime which make the following possible: -Design and construction South Gilbert Street improvement. Design Scott Boulevard improvements. -Continuation of microfilming construction records. DATE: 12/12/77 PREPARED BY: Eugene A. Dietz APPROVED BY: Richard J. Plastino RESOURCES CURRENT BUDGET REQUIRED FISCAL YEAR FISCAL YEAR io. Personnel les - charges 9,9F5::::F8 outlay 4,7 TOTAL $33,195 1 $29,358 ADVANTAGES/BENEFITS: Eliminate need for consultant design and associated field inspection on major capital and FADS p'ro ects. Improvement of record keeping and retrieval system. ui ment beyond its ;iseful Allow the timely replacement of equipment and eliminate the false economy of keeping eq p service life. OPTIONS: Contract for engineering services for major capital improvement projects; or " policy for subdivisions. It is Fund to a higher service level and offset the cost by adopting a "pay your way p Y estimated that nearly of the division's presources are spent on subdivision procedures, however, less than 5� of the und ees to fill and n crews coau�Qn9N�onstructionEngineering (generally collegeheavstudents).teIf Levelorar e2pisynot adopted majoricapitaloprojects would have to be contracted to engineering consultants (i.e., FAUS projects of the type as Muscatine Avenue and Mormon Trek, and major projects such as Scott Blvd.). Approximately 50% of the division's resources are spent on "in-house" designed project. in FY78, the value of construction projects is $1.7 million. A conseror ivative estimate 9of 0%toe out FY78 division expenses f r Itiiswanticipated thatork to be ttlewcostith tof englneeringhe use of uservicesltants sforlS.OGilbertnStreetsiff given to a consulting firm would be at least MO, 000 for design and inspection. IdI CROP ILFIf.D BY DORM MICR6LAB 141CROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, IOWA MICROFILMED BY I JORM MICR+LAB 6f:JAI: flni D', • nc, :+onns DEPARTMENT Public Works — UNIT Engineering EXPENDITURE DETAIL EMPLOYEES AUTHORIZED BUDGET FY 1979 CLASSIFICATION FY 1978 FY 1979 PERSONAL SERVICES LEVEL 1: 1 1 $ 23,256 City Engineer1 1 19,056 Assistant to City Engineer 2 2 33,408 Civil Engineer4 4 61,652 _. Senior Engineering Technician 3 3 3 72 Engineering Technician .�� , — SUBTOTAL = 8,643 Health and Life Insurance 80,507 TOTAL LEVEL 2: Part Time Temporary (Sumner) 5 5 5 5 $13,000 7,500 Overtime TOTAL 111 r MICROFILMED BY I JORM MICR+LAB 6f:JAI: flni D', • nc, :+onns .. MICROFILMED BY JORM MICROLAB CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Person Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE • CEDAR RAPIDS AND ULS MUINLS, IOWA GENERAL COMMUNITY DEVELOPMENT HOUSING & INSPECTION SERVICES FUNCTION SUMMARY ACTUAL ESTIMATE FY BUDGET979 FY 1977 FY 1918 $ 5.962* $ 64,384 $ 16,178 102,610 92,500 119,900 1,453 460 1,220 1,000 "- __ 4,100 -- $ 109.181 $_l 61 .444 $ 138,298 $ 89,488 $ 134,254 $ 120,785 3,930 3,275 1,960 i 13,673 19,815 253 14,300 8,052 4,100 $ 115.143 $ 161,444 $ 138.298 *Was included in Plan & Program Development function in prior years. Used here for comparison purposes. 112 S,_. `"` •T IdICROFIuafo By i JORM MICR�LAB GLUM RAFT i'.. .�C; 410111ES MICROFILMED BY JORM MICROLAB CEDAR RAPIDS ANO DES MOINES, IOWA GOALS AND OR1IrTnES FLI.,TI0V Housing G Inspection Services FUND General rROGGRAI Community Development ACTIVITY Housing Inspection AcrrnTY nl:scRlPrtoN: To enforce the Housing Code throughout Iota City but particularly outside Federally assisted code enforcement areas (CDBG). ACTrym GQ1L: n for 1. Pride abaci level of Houres ing Codeideten Federally and steel (CDBG)interpretatioareas. existin J ACTIVITY ORJECTIVE•S: 1. Provide Housing Code information to the public. 2. Respond to all citizen complaints of alleged violations of the Housing Code within 24 hours after receiving complaint. 3. Provide licensing inspections and enforcement on all rooming houses and apartments outside the Federally assisted areas (CDBG). ACTIVITY %TASURL�T-W: (Compare FY 77 and FY 78 to FY 79) 1. Number of inspections performed. 2. Number of reinspection performed. - 3. Number of orders issued• placards, etc. 4. Number of compliances, court cases, p ACTIVITY SIS: This activity unit bases its goals, objectives and measurement of achievement on the assumption that the Council will approve CDBG funds for the major portion of Housing Inspection activities for FY79• Should the Council not fund the CDBG program as submitted, this general fund activity will have to be significantly increased. 113 141CROMMED BY JORM MICR6LA9 CLUhI! rin6:;T, .'Ls Y101'If!; 141CROFILMED BY JORM MICROLAB CEDAR RAPIDS AND ULS FIOINLS, 100A DECISION PACKAGE DATE: December 6, 1977 BY: MicCrzak DEPARTMENT: dousing $ Inspection Services Basic service outsideAPPROVED LEveL /CDBG BY: UNIT: Housing Inspection area RESOURCES BUDGET ACTIVITY DESCRIPTION: YEAR SCALrequired To provide the minimum level of Housing InspectREQUIRED Iowa City outsiNo. IREREPARED by the Housing Code of Personnel*2assisted areas.33,029Personal To investigate citizen complaints and pursu.4502. Serv.1. To inspect multiple units at least once peommoaities leas. 3. To inspect licensed rooming houses at data.erv. s Charges 3,0804. To begin computerizing housing apital outlay200 TOTAL r**25%I)irector 36,759 A 1. Citizens complaints will be investigated within 24 hours. g Inspector ADVANTAGES/BENEFITS: 2. Rental permits generate revenue which lessens demand for Housingctor property tax money. 3. Annual inspections and licensing assure tenants decent, safe, and sanitaryhousing. Illegal conversions would be minimized.Ins ector 4. Assumes the majority of the Housing Inspection activities will be pursued P by Housing personnel receiving CDBG monies. Further assumes Building Division 1258 HousinSecretarynspector would pay for 1/2 Director and 1/2 of Secretary. OPTIONS: Reduce staff to one person and respond only to complaints but be in violation of State law requiring annual inspections. CONSEQUENCES: Be able to perform systematic inspections. Result in some homes being illegally converted Into rooming houses or apartments. NICROFILI-ILD RY 'JORM MICR+LAO ,-;,)Al: H:,I ;.. :'i 1. 510111:" t41CROFILMED BY JORM NICROLAB CEDAR RAPIDS AND DES MOINLS, IDWA ADVANTAGES/BENEFITS: The Housing Commission meets s,once a month, serves as the Appeal Board for Housing Code Appeals and requires clerical support I OPTIONS: 1. The City could contract for clerical services with a temporary help agency. 2. The Commission could be disbanded with the CCN assuming the Assisted Housing duties utilizing CDBG funds CONSEQUENCES: Should Federal monies not be available to Iowa City, the Commission would have to be recreated. Another Board would have to be created to comply with City and State laws regarding appeal procedures. 141CRDFILMED BY JORM MICR6LA13 CiUAR IiG I'; IS. "1, :401 'd." DECISION PACKAGE DATE: 12/6/77 PREPARED BY. Michael Kucharzak DEPARTRENT: Housing inspection Services APPROVED BY: UNIT: Housing Inspection/ Housing Commission LEVEL 2 OF 3 ACTIVITY DESCRIPTION: RESOURCES CURRENT BUDGET FISCAL YEAR FISCAL YEAR association membership association REQUIRED professional Provide clerical support, P for study materials and training opportunitiesNo. Personnel _0_ -0- members of of the City of Iowa City Housing Commission. -0" 677 Personal Serv. "0" ommodities -0- 0" 873 erv. 6 Charges Capital Outlay -0- p_ $1550. . TOTAL ADVANTAGES/BENEFITS: The Housing Commission meets s,once a month, serves as the Appeal Board for Housing Code Appeals and requires clerical support I OPTIONS: 1. The City could contract for clerical services with a temporary help agency. 2. The Commission could be disbanded with the CCN assuming the Assisted Housing duties utilizing CDBG funds CONSEQUENCES: Should Federal monies not be available to Iowa City, the Commission would have to be recreated. Another Board would have to be created to comply with City and State laws regarding appeal procedures. 141CRDFILMED BY JORM MICR6LA13 CiUAR IiG I'; IS. "1, :401 'd." MICROFILMED BY 1 JORM MICR+LA6 90:T ber 7, 1977 BUDGET FISCAL YEAR -0- -0- 180 800 100 $ 1,080 :.tion Services met. ion with Lly. 141CROF1LMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, IOWA DEPARTMENT Housing & Inspection UNIT Housing Inspection EXPENDITURE DETAIL CLASSIFICATION �F-Y197 MPLOYEES AUTHORIZED BUDGET 8 FY 1979 FY 1979 PERSONAL SERVICES LEVEL 1: Director Housing & Inspection Serv. 12 $ 6,955 Sr. Housing Inspector 1 7,566 Housing Inspector 1 1 14,076 Secretary 0 a 2,657 SUBTOTAL_ _ Health and Life Insurance 1,775 TnTAI i MII.ROFILMLO BY JORM MICROLAB FUND General CEDAR RAPIDS AND DLS MUINL�,, 104m GOALS AND ORIIXJIVES FUVCTIOV Housing F, Inspection Services pal Community Development ACTIVITY Building Inspection ACTIVITY DESCRIPTION: Enforce Councel adopted ordinances including building code, electrical code, plumbing code, dangerous building code, house moving ordinance, zoning ordinance, sign ordinance, excavation permits and mechanical code. The Division also provides support services to Housing Inspection and Housing Rehabilitation Programs. ACTIVITY GOAL: 1. To provide a satisfactory, legally correct and economical level of code inter- pretation and enforcement service for new building construction or alteration of existing buildings. 2. To develop a system to systematically police neighborhoods within Iowa City to eliminate blight. — ACTIVITY OBJECTIVES: 1. To provide accurate information to the public regarding the codes and ordinances affecting building and alterations. 2. To provide print review on all residential structures, all alteration plans and some commercial structures. 3. To perform all code required field inspections. 4. To reduce citizen complaints by 50% of 1978 levels. S. To improve record keeping systems by utilizing microfilming and computer data processing. _ ACTIVITY WASIM NEW: 1. Number of building permits and dollars amount - compare FY77 and FY78 to FY79. 2. ,umber of citizens complaints vs. number of corrective orders issued by staff field observation - compare FY77 and FY78 to FY79. 3. Number of field inspections performed - compare FY77 and FY78 to FY79. 4. Number of records placed on microfilm and/or computer. ACTIVITY ANALYSIS: Achievement of the above objectives will indicate the level of understanding of the codes at the staff level and at the private sector level. Problems such as conflicts in the code or with other ordinances will surface and can be brought to Council for corrective action consideration. Lack of understanding about the codes or acceptable building practices shall also be made known and may require training session on the code or other teaching aids to be developed for field technician and the general public. 118 M ICROF ILMEO OY DORM MICRIOLA13 t41CROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MUINLS, !UWA DECISION PACKAGE DATE: December 7, 1977 DEPARTMENT: Housing fj Inspection Services PREPARED BY:Michael Kucharzak Building Inspection / Minimal service 1 2 UNIT: g P level LEVEL OF APPROVED BY: ACTIVITY DESCRIPTION: RESOURCES CURRENT BUDGET Provide minimum level of administrational enforcement for Council REQUIRED FISCAL YEAR FISCAL YEAR adopted ordinances. - Would be able to answer citizen complaints. No. Personnel * 2 1/2 ** 1 1/2 - Spot check construction in the field. Personal Serv. 43,385 25,824 - Provide print review for alterations and some single family construction. Commodities 1,365 35S - Provide necessary clerical support by answering phones, typing 6,272 2,845 and some filing. erv. a Charges - Provide necessary supervision to coordinate divisional activities Capital outlay 1,708 -0- with divisions of Assisted Housing, housing Rehab, and Housing TOTAL $52,730 $29,024 Inspection. ADVANTAGES/BENEFITS: *I- Sr. Bldg. Ins. **l- Sr. Bldg. Insp. 1- Clerk Typist 25% Secretary - Lowest level of support and still have division exist. Director H.I.S. 25$ Director H.I.S. - Senior Building Inspector has familiarity with all trade areas and can perform an adequate job at the minimal level. Only staff member charged 1001 to this budget. - Assumes CDBG, Rehab and Housing Inspection picks up 75% of Secretary and 75% of Director. OPTIONS: 1. Less staff than this would result in the City no longer performing building inspection duties. The County would have to perform same. 2.The City could contract with a local architect to perform inspection and consultation service. Clerk typist could collect permit fees. CONSEQUENCES: - Would not be able to adequately perform the required life safety inspections mandated by City codes and ordinances and/or State law. - No more codes could be adopted or if they were, they could not be enforced. i.e. conservation, handicapped provisions, etc- E MICROHIU-1ED BY JORM I.IICROLAB DEPARTMENT` Housing $ Inspection Services Basic service UNIT: Building Inspection / level CEDAR RAPIDS AND DES HUINL�), ;Ov+F, DECISION PACKAGE DATE: November 1 1977 PREPARED BY: Michael Kucharzak LEVEL 2 OF 2 APPROVED BY: ACTIVITY DESCRIPTION: RESOURCES JLEAR BUDGET - Enforce Electrical Code REQUIRED FISCAL YEAR - Enforce Plumbing Code 4 - Enforce Zoning Ordinance No. Personnel - Enforce Sign Ordinance Personal Serv.61,255 - Enforce Mechanical Code - Provide support service for Housing Rehab and Housing Inspectio ommoaities975 - Establish a system of microfilming all records that are 10 erv. s charges 6,655 years or older- Establish a system of keeping records by computer apital outlay 1,000TOTAL $69,885 - Provide basic inspection services to: Electrical Code - Journeyman experience required for ADVANTAGES/BENEFITS: inspector. Plumbing Code - Journeyman experience required for inspector. - Reduce law suits from inadequate enforcement. - Provide health and life safety protection to Iowa City citizens by providing the minimum inspection required by Code: - Building; footings, frame, dry wall, final. - Plumbing; rough, final. - Electrical; rough, final. - Microfilming and computerizing will enable the Division to more accurately efficiently keep records of ro prints, permits, inspections and violations. ;o OPTIONS: 1 - Zoning inspections could be performed by planning personnel. 2 - House moving could be performed by the Police Department. 3 - All print review could be performed by I.C.B.O. in Kansas City. actions. 4 - Senior Building Inspector could perform electrical 4 plumbing P 5 - Housing Inspector and Rehab personnel would have to contract for their own technical Help. CONSEQUENCES:I - Public would have to check proposed building plans in more than one location. 2 - No major problem, but not much of a savings since not many buildings are moved per year. 3 - Excessive delays for single family or alteration permits. 4 - May be challenged in Court inasmuch as no one staff person has license or training sufficient to perform all code inspections accurately. 141CRO11011D By ' JORM MICR6LA9 C is JAI,, MA'. 1 I i7I '10191: MILROFILMED BY JORM 141CROLAB CEDAR RAPIDS AND DES MOINES, IOWA EXPENDITURE DETAIL ICLASSIFICATION fY 1 978 I rr I 6000 PERSONAL SERVICES LEVEL 1: Director, Housing and Inspec. Serv. 1 a 1 Sr. Building Inspector O a Secretary 1 0 Clerk Typist 2, T SUBTOTAL _ — Health Life Insurance TOTAL T LEVEL 2: 1 I Electrical Inspector 1 1 Plumbing Inspector 1 1 Zoning Inspector 1 1 Building Inspector 4 SUBTOTAL = _ Health and Life Insurance TOTAL CAPITAL LEVEL 2: rofilm equipment DEPARTMENT:Housing & Inspect. Serv.__ UNIT: Building Inspection _ 121 141CROFILMED BY JORM MICR( LAB Ci UAP, k4::.., 1 '101'L BUDGET FY 1979 $ 6,955 14,880 — 2,657 24,49 1 , 332 5, 4 g 14,640 14,640 14,640 14,640 58,560 2,695_ $_ 1,000 h1ICROFILMED BY JORM MICROLAB • CEDAR RAPIDS AND DES MOINES, IUWA PROGRAM SUMMARY GENERAL PUBLIC SAFETY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 BEGINNING BALANCE $ 84,119 $ 21,420 $ (6,270) RECEIPTS: Property Taxes $ 1,479,332 $ 1,750,142 $ 1,914,782 Other Receipts: Licenses & Permits 5,630 5,000 6,000 Fines & Forfeitures 157,100 196,500 235,100 Charges for Services Intergovernmental Revenue - Use of Money & Property 25,137 5,100 9,300 Miscellaneous Revenue Transfers: Bond Transfers -- -- -- Expense Transfers 92,298 8,500 -- Other Transfers -- -- -- TOTAL RECEIPTS $ 1,759,497 $ 1,965,242 $ 2,165,182 EXPENDITURES Pe— rsonTServices $ 1,528,805 $ 1,751,091 $ 1,821,043 Commodities 81,525 87,830 94,292 Services & Charges 126,445 84,483 138,406 15,605 109,760 133,817 Capital Outlay Debt Service -- 38 -- -- Transfers TOTAL EXPENDITURES $__L,822,196 $ 1,992,932 $ 2,158,912 ENDING BALANCE $ 21,420 $ (6,270) g -- 122 Y 141CROFILMED BY �JORM MICR�LA9 C!W VV'i',' • ,i6 `10I';CS 14ICROFILMED BY JORM MICROLAB ICLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue i Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Pe TServices Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE • CEDAR RAPIDS AND UL) MUINL�), IOWA GENERAL PUBLIC SAFETY POLICE FUNCTION N SAY ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 $ 63,752_ $ 54.653_ $ (3,732) $ 855,856 $ 1,010,102 $ 1,161,362 1,100 17,500 34,262 22,000 600 5,800 9E, 298 3,500 262 $ 1,004,416 $ 1,0 $ 1+1_ 61 $ 786,992 $ 934,688 $ 959,031 50,299 52,811 48,375 64,322 96,290 102,094 90,870 76,484 4,930 938 $ 110 $ 1 090,087 $ 1 164,53_0 $ 54,653 $__C3, 732) $-- 123 MICROFILMED BY I' DORM MICR+LAO f.LOAK RAI !,I', • A"'10PIE' MICROFILMEO BY JORM MICROLAB FUND GENERAL PROGRAM POLICE ACTIVITY DESCRIPTION: CEDAR RAPIDS AND ULS MUP L�, WWA GOALS AND OBJECTIVES FUNCTION PUBLIC SAFETY ACTIVITY ADMINISTRATION AND TRAINING The function of Administration and Training within the Police Department is to provide a system of management that best enables the patrol and investigative units to perform their tasks of crime prevention; the apprehension of suspected offenders; the provision of a high level of protective services to the citizens of Iowa City. Continued basic and advanced training must be provided to increase the skills of officers in properly handling the problems encountered in their duties. - ACTIVITY GOAL: 1) To provide a level of management and training that maximizes the ability of line divisions to perform their functions. 2) To establish through training an on-going management system that discovers, explores, and analyzes innovative management ideas and incorporates the useful ones into the operation of the Department. ACTIVITY OBJECTIVES: 1 Improve response times to citizen requests for service through more effective _ management. 2) Improve emergency responses by effectively providing for necessary equipment and proper and timely maintenance. 3) Enhanced citizen/police contacts through effective training. 4 Reduce complaints of poor provision of services through program analysis as to types of services to be provided and priorities assigned. ACTIVITY MEASUREMENT: risons by present vs. past year. 11 Response time compa 2 Close observation and measurement of emergency response times and any delays occasioned by improper or faulty equipment. 3) Comparison of complaints against officers, FY'78 vs. FY'79. 4) Comparison of complaints.of poor service, FY'78 vs. FY'79. a) Analysis of thetypes of service provided; b Response to requests for service by type, nature, need, and degree of urgency. c Assignment of priorities to requests for police services based upon a & b above. ACTIVITY ANALYSIS: .Theabove.objective, when achieved, may indicate that: I).. _=Sigs!ificant changes may be necessary in the types and character of training necessary; 2) Training and administration do or do not have a significant impact upon performance. 3 Priorities for the provision of enforcement services may or may not need to, be altered. 124 MICROI IL14ED BY ' JORM MICR�LAS LflN1R. i!�J II'' iii. `"OIII I.'. MICROFILMED BY JORN MICROLAB CEDAR RAPIDS AND DES NUINLS, IDwA DECISION PACKAGE DATE: PREPARED BY: DEPARTMENT: police APPROVED BY: UNIT: Administration % LEVEL1 OF 2 Training _ RESOURCES ACTIVITY DESCRIPTION: CURRENT FISCAL YEAR BUDGET FISCAL YEAR Ensures provision of emergency services REQUIRED Provides some administrative, management and training No. Personnel 2 2 services Personal Serv. 47,,119 51 7$5 .• Provides support & counsel to City Manager on police ommodities 19 SR matters if other duties allow erv. 6 Charges 5 105 1,656 345 services Attempts to provide adequatepayroll $ personnel apital outlay Resolves citizen complaints if time and personnel re- $54,643 $54,367 sources are available TOTAL ADVANTAGES/BENEFITS: -Cheaper than present or anticipated police administrative practices. -Obviates the need for scheduling and providing training. public relations engagements, etc. -Obviously limits the number of meetings, for F personnel records where it should be ...in the Personnel Department. i Fixes responsibility payroll OPTIONS: -Shift all payroll $ personnel functions and records to the Personnel Department --shift all management to Division heads - -Cancel all training, education, and public relations services -have no centralizing authority. let the Sgt. $ Captains perforin administrative services. -Curtail line services and positions. -Eliminate one or more administrative CONSEQUENCES: no centralizated administration. -No investigation or follow-up of citizen complaints nistrnt�on. risk of increased liability. -No technical direction or training would lead to a substantial would be impossible- -Recruiting of personnel, as needed, -No budgetary conrrols or records would be kept and no management or administration of records system. i MICROFILMCO BY JORM MICROLAB N rn FiILROFIL4ED BY JORM MICROLAB • CEDAR RAPIDS AND ULS MUINES, IWA DECISION PACKAGE id l f.HOF ILFICD BY 1 DORM MICR+LAB Iluv CIllual all 1V// PREPARED BY: MILLER PDEPARTKENT: TRATION AND TRAINING LEVEL 2 OF 2APPROVED BY: ION: - and counsel to the City Manager on police matters. RESOURCES CURRENT BUDGET -Provides personnel and payroll attendance services. REQUIRED FISCAL YEAR FISCAL YEAR -Provides citizen services; i.e., investigates and resolves citizen No. Personnel complaints. -Provides internal investigations,and permit inspection services as needed. Personal Serv. 13,302 12�814 Commodities 967 1 399 -Provides emergency counseling and related services to citizens and employees. -Prepares and documents operating and capital needs of the several erv. a chargee 2.042 1,154 Capital Outlay divisions. TOTAL $16,311 $14,367 ADVANTAGES/BENEFITS: -Provides centralized administration of the several divisions of the Police Department. -Provides predictable command and control in emergencies. -Provides the mechanism and processes for the orderly, prompt, and reasonably adequate delivery of police services. -Affords planning, coordination and training in available technical aspects of law enforcement and policing. -Provides a high level of budgetary practices and control ---strives for a high level of satisfactory resolution of citizen complaints. -Maintains adequate personnel and payroll records; inspections; and a high level of line support. OPTIONS: -Offer basic training only... advanced training curtailed...curtail present efforts toward centralized but share management. % -Provide basic, minimal support of personnel and payroll process... eliminate police services to the City departments and agencies. -Discontinue or curtail staff services to the line divisions --supervisors would perform staff services. -Eliminate all public relations efforts with civic groups, schools, scouts, etc. -Cut Planning and Programming. CONSEQUENCES: -Basic records (personnel, payroll, etc.) would not provide adequate information and create internal dissension. -Curtailing advanced training could lead to damage suits against the City, thus increasing legal costs and liability. -Supervisors performing staff services would cause a curtailment of necessary line services. -Some other provision would have to be made to service other departments, agencies, etc. (i.e., permits -house moves, etc.) id l f.HOF ILFICD BY 1 DORM MICR+LAB m MICROFILMED BY DORM MICROLAB CEDAR RAPIDS AND UES MOINES, IOWA DEPARTMENT POLICE — UNIT ADMINISTRATION A TRAINING EXPENDITURE DETAIL CLASSIFICATION �FYM PLOYEES AUTHORIZED BUDGET IL 3 FY 1979 FY 1979 PERSONAL SERVICES LEVEL 1: Chief Deputy Chief SUBTOTAL Health and Life Insurance TOTAL LEVEL 2: Secretary Health and Life Insurance TOTAL 1 1 $ 29,256 1 1 20,700 1,829� r l 1 $ 12,492 322 12,814 CAPITAL OUTLAY LEVEL 1: — nelectric Correcting Typewriter and Cover (with trade-in) S 345 127 Y �' �MICROFIL1110 BY ' JORM MICR+LAO LUMP' RN iI!b BLS " ..,:; hjILROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MUINLS, IUWA GOALS AND OBJECTIVES FUND GENERAL FUNCTION PUBLIC SAFETY PROGRAM POLICE ACTIVITY PATROL AND TRAFFIC ACTIVITY DESCRIPTION: The function of the Patrol and Traffic Division is to provide general police service within Iowa City. Among others, these tasks include, traffic and speed control; crime prevention; preliminary and, at times, follow-up criminal investigations; general pre- ventive patrol; accident investigation; arrest of offenders; assisting in prosecution; and other public and private provision of services. I J ACTIVITY GOAL: 1) To provide prompt and helpful assistance on all requests for police service. 2) To reduce accidents and instances of criminality and delinquent behavior. ACTIVITY OBJECTIVES: 1) To continue to provide a level of service not below that provided in FY'78. (Estimated 21,000 citizen generated requests for service and officer dispatched _ response and an additional 21,000 officer generated actions.) 2) To respond to all emergency and high priority calls as rapidly as presonnel and equipment resources permit. 3) To improve auto accident control measures. 4) To improve increased follow-up investigation by the Patrol/Traffic Division on all accidents and reported criminal incidents. 5) To increase, if resources allow, the amount of time spent on preventive patrol. ACTIVITY MEASUREMENT: 1) Service level comparison, citizen and officer generated, --comparing FY'78 with FY'79. 2) Comparison of accident reports and amounts of time spent in investigation, FY'78 with FY'79 3) Comparison of civil suits requesting officer testimony, FY'78 with FY'79 ACTIVITY ANALYSIS: The above goals, when achieved, will offer a basis for a more objective analysis of police patrol and traffic control operations and afford insights into priority setting and _ resource allocation for traffic and patrol. In addition, such analysis may give some indication as to whether or, not many of.the more routine.police functions might be better performed with greater economy and efficiency by operatives other than sworn police officr,, 128 RICRUILMED BY JORM MICR6LAB MICROFILMED BY DORM MICROLAB CEDAR RAPIDS AND UES MOINES, IOWA DECISION PACKAGE DATE: November 21, 1977 PREPARED Hy: Miller DEPARTMENT: Police APPROVED BY: UNIT: Patrol and Traffic LEVEL 1 OF 2 RESOURCES CURRENT BUDGET ACTIVITY DESCRIPTION: Fatal REQUIRED FISCAL YEAR FISCAL YEAR _ Provides a variety of emergency services: e.g. accidents, flood control and rescue; No. Personnel 37 36 - Responds to crime in progress calls Personal sere. h 43 ersonal injury accidents _ommodities 31,949 34 375 - Investigates p 28,600 to the Police arv. 6 Charges 66 3 - Arrests offenders, if known, apical outlay g 500 52 SHo - Assists in the prosecution of offenders, if requested TOTAL 693,391 $720,993 to N s vehicle Operating costs would be substantially reduced* $28,000 was)capitaleexpendituresnta rental --- costs would cars were purchased... thus app *Includes $27,000 overtime actually p - Numbers of personnel would be cut. frequently. Equipment would not have to be replaced as - Administrative and staff services could ent be rbeureduced. ed - Space requirements for the Dep Respond to emergencies only OPTIONS: P per injury or fatal accidents. Investigate only P Engage in no preventive patrol...a smal�cadre of esently donefin thers Fire service ould remain in the station an respond only to urgent requests as is p provided No service to other departments or agencies would be Maintain Monday through Saturday operations ...Curtail operations on Sunday There would be no on preventive patrol CONSEQUENCES; +ces: - increase substantially (upward) in the level of police services Crime rate would probably probably Force a change (uP - Citizens and politicians would p and budgeted amounts. - I 14ICROFIL14ED By e JORM MICR+LAB (LDAP. PAI ;]f+ Jll� '10I:'dS MICROFILMED RY JORM MICR+LAB 1977 )GET iL YEAR 032 787 892 442 ,153 -make t41CROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MUINLS, IU'WA EXPENDITURE DETAIL CLASSIFICATION FY 1978 PERSONAL SERVICES LEVEL 1: 4 Captains 4 Sergeants 29 Officers Overtime 37 SUBTOTAL = Health & Life Insurance TOTAL LEVEL 2: 3 Officers Health & Life Insurance TOTAL CAPITAL OUTLAY LEVEL 1: Patrol Cars (7) Annual Payment on Radios 2 Vertical file cabinet's - 4 -drawer, legal 1 Printing calculator, 12 -digit, with hood TOTAL LEVEL 2: Light bars (2) DEPARTMENT POLICE UNIT PATROL AND TRAFFIC 3 4 29 36 131 3• MICROFILI4ED BY JORM MICR6LAB LC Odh Wil1T... )L:. '4018CS BUDGET FY 1979 $ 56,376 69,696 429.502 27 000 582,574 22,864 605, 38 -- $ 33,408 2,624 =3, $ 42,000 10,000 360 220 — T -5 T-- ,580 $ 442 MILROFILMED BY JORM MICROLAB i CEDAR RAPIDS AND UES HUINL�, 1UWA GOALS AND OBJECTIVES FUND r,FNFRAI FUNCTION PIIRI Tr cAPP7TV PROGRAM POLICE ACTIVITY DETFC.TTVF/TNVFSTTrATTnN ACTIVITY DESCRIPTION: Criminal Investigation Division consists of three sections, (a) General Investigation; (b) Juvenile; (c) Special Investigation. The activities of these sections include the investigation of felonies, crimes, offenses and complaints of a more serious nature, whether the alleged offenders are juvenile or adult, the enforcement of all laws and ordinances relating to these offenses, the arrest and prosecution of all offenders. ACTIVITY GOAL: Provide a high level of investigative services that leads to the arrest of offenders in not less than 30% of all assigned cases and/or clearance of not less than 45% of cases by arrest or closing by purpose. ACTIVITY OBJECTIVES: 1) Continue to provide investigative services not below those provided in FY'78 (e.g., assigned caseload of 1 investigation added per detective per working day). 2) Increase contact with various court provided services and social services in an effort to furnish ameliorative remedies to alleged or potential juvenile offenders through provision of alternatives to arrest or petition to juvenile court. 4) To obtain additional trained personnel for the Juvenile Investigation section if resources become available, or at the minimum to not decrease these services. 5) To establish a social work follow-up on all cases, using the development of a case work approach with delinquents, or individuals who have come to the attention of the police through the practicum developed with the School of Social Work, Univ. of Iowa. ACTIVITY MEASUREMENT: 1) Service level comparisons, citizen and officer generated... comparing FY'77 and '78 with FY'79. (4000 requests for service resulting in 2400 investigations in '78; 3800 and 2000 in '77 as compared to 179 experience.) 2) Compare court contacts and referrals to alternative agencies by evaluating the present fiscal year statistics to the past two fiscal years and determining by officer contact experiences with adult and juvenile offenders subsequent to contact or referral, the success of the used ameliorative remedy. ACTIVITY ANALYSIS: Successful achievement of the goals noted above should afford an analytical base from which to measure the success of the efforts of the Investigative Division of the Police Department. From such analysis an improved standard for resource allocation may be derived. 132 MICROFILM BY JORM MICR¢I-A0 Ci-i)k EP; 1 , • -, :. )101'11:, MICROFILMED BY JORM MICROLAB • CEDAR RAPIDS AND DES MOINES, IUYJA OPTIONS: -Prolonged investigations would be conducted by other agencies. -The Patrol and Traffic Division could be increased to handle the added investigative load. CONSEQUENCES: -Incomplete investigations or inadequate investigations and follow-up would result. -No on call Detectives would be available to assist in patrol instituted investigations. -Large build-up of uninvestigated cases. r; . •: . tdICRUfIL14ED BY ' JORM MICRd•LA6 DECISION PACKAGE DATE: November 21, 1977 PREPARED BY: STOCK ' DEPARTMENT: POLICE APPROVED BY: UNIT: DETECTIVE -.INVESTIGATION LEVEL 1 of 2 ACTIVITY DESCRIPTION: RESOURCES CURRENT FISCAL YEAR BUDGETYEA FISCAL R REQUIRED -Provides for investigations of only very serious crimes and thefts where loss exceeds $5,000. No. Personnel -Provides that no more than 3 investigators will be available at any Personal Serv. 81 152 86.597 given time and then only for 6 hours per working day. oumoaities 4 354 4.790 -Includes investigative follow-up on all incidents involving personal erv. 6 Charges 9,188 10,109 injury or homicide. apital outlay 230 37,355* *Includes replacement of 5 unmarked leased vehicles with purchased TOTAL $94,924 $138,851 v h'cl s. Item not included in FY78 ADVANTAGES/BENEFITS: and investigative responsibilities on other divisions. -Provides sharply curtailed of investigative services places time, budget leveling or perhaps reduction might be realized. w -Over an extended period -The need for investigative tools would be reduced over a period of time. OPTIONS: -Prolonged investigations would be conducted by other agencies. -The Patrol and Traffic Division could be increased to handle the added investigative load. CONSEQUENCES: -Incomplete investigations or inadequate investigations and follow-up would result. -No on call Detectives would be available to assist in patrol instituted investigations. -Large build-up of uninvestigated cases. r; . •: . tdICRUfIL14ED BY ' JORM MICRd•LA6 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, IOWA —� -- DECISION PACKAGE DEPARTMENT: Public Safet - 1"Wicc 11 LEVEL OF 2 UNIT: Detective-Investi atlon ACTIVITY DESCRIPTION: thefts -Provides for investigations of any -Provides for six full-time investigators -Provides for rotation of investigators for on-call situations -Provides for complete investigations, with either an open or closed case -Provides investigators for an eight hour day ADVANTAGES/BENEFITS: -Provides for present number Of investigators -Provides no increase in present budgeting -Provides for standard investigations Provides for minimal assistance from other Bureaus OPTIONS: -Assistance from classroom trained uniformed officers. -Assistance from other Bureaus in critical areas. PREPARED BY: APPROVED BY: RESOURCES REQUIRED _ Personnel Outlay TOTAL DATE: --- CURRENT BUDGET FISCAL YEAR FISCAL YEAR i 1 2,042 $18,229 $18,229 I $19,646 CONSEQUENCES'- -No ONSEQUENCES:-No increase in investigative Services -Ability to maintain proper relations with businosses and affected population may be impaired. lrv.. `7 �a1 _ ILI4ED BY JORM MICR LAB n f4iCROFILMED BY JORM NICROLAB CEDAR RAPIDS AND DES 1401NE5, 10WA DEPARTMENT POLICE _ UNIT INVESTIGATIVE SERVICES EXPENDITURE DETAIL 135 MICROFILMED DY .� JORM MICR+LAB CLOD PA; IJ:. • U, 1101`11:5 EMPLOYEES AUTHORIZED BUDGET FY 1979 CLASSIFICATION FY 1918 FY 7979 PERSONAL SERVICES LEVEL 1: 2 2 g 34,848 Sergeants 35 47,304 Officers SUBTOTAL --5— - -4,445' Healthand Life Insurance g 86,597 TOTAL LEVEL 2: 1 1 $ 15,768 Officer 887 Health and Life Insurance 76,655 TOTAL CAPITAL OUTLAY V LEVEL 1: g 55 T—crime Scene Sketch Kit 305 1 Fingerprint Comparator 75 — 1 Trace Metal Detection Kit 40 1 Number Restoring Kit 275 1 Evidence Vacuum Kit 1 Combination Fingerprint/Auto Print Station 675 _ 35 5 Rape Evidence Collection Kits Portable red lights for unmarked vehicles 270 625 5 1 Laboratory Kit 35 000 5 Vehicles TOTAL 37,355 135 MICROFILMED DY .� JORM MICR+LAB CLOD PA; IJ:. • U, 1101`11:5 t41CROFILMID BY JORM 14ICROLAB CEDAR RAPIDS AND UES MOINLS, IOWA GOALS AND OBJECTIVES FUND GENERAL FUNCTION PUBLIC SAFETY PROGRAM POLICE ACTIVITY RECORDS AND COMMUNICAIMS ACTIVITY DESCRIPTION: w The function of the Records Division is to properly and accurately maintain all records of the Police Department in such order as to be available for reference when requested by legally authorized organizations or their agents. In addition, the Records Division shall coordinate information received and disseminate it to members of the Department, furnish desired information to the Police Officials, make such statistical studies and records as may prove useful to commanding officers, prepare monthly and annual reports and compile such other statistical data as may be required. -, ACTIVITY GOAL: 1) To provide accurate, up-to-date information relevant to current situations and conditions. 2) To provide for efficient enforcement through statistical analysis. ACTIVITY OBJECTIVES: 1) Reduce number of report forms to minimum. 2) Improve quality of reports being produced. 3) Computerize complaint procedure to establish a complete current over -view of existing situations and conditions. ACTIVITY MEASUREMENT: 1) Volume of reports received, 1977 as compared to '78 and 179 experience. 2) Case load and assignments, same as W above. 3) Compactson of reports -generated FY'77 and FY'78. 4) Ability of computerized information to reflect current conditions. ACTIVITY ANALYSIS: Achievement or failure to achieve above obJectives will present insight into problem areas such as productivity, priorities, and personnel.assignments and thus should allow for a basis of decision for FY'80. 136 •' `of ILMED BY i JORM MICR4�LAB LCiIlUi P.,1I';?f. al :AO:'li 5 MICROFILMED BY JORM MICROLAB • CEDAR RAPIDS AND DES 1-101NLS, IUWA DECISION PACKAGE DEPARTMENT: PUBLIC SAFETY - POLICE DEPARTMENT PREPARED BY: " UNIT: RECORDS AND COMMUNICATION LEVEL 1 of 2 ROVED BY: ACTIVITY DESCRIPTION: SOURCES tNo. -Provides for the maintenance of required records and reports. QUIRED -Provides for the submission of required reports to proper agencies.Personnel Personal Serv. ommodities erv. 6 Charge: ' apital Outlay i TOTAL w V ADVANTAGES/BENEFITS: -Reduces personnel. -Reduces office supplies and expenses. i -Decreases storage facilities and equipment. OPTIONS: DATE: November 21, 1977 COOK CURRENT FISCAL YEAR -Information maintained by each officer, thus resulting in a lack of continuity and consistency. BUDGET FISCAL YEAR i CONSEQUENCES: -No administrative reports relating to performance. -No reports relating to trends of occurrences. -No data base from which future goals and objectives can be projected. -No assistance to the Public for information requested. -Provides for a gross lack of accuracy in report system. -No investigative reports to follow-up investigations. Y ee 141CROFILIIED BY JORM MICR4�LAB (J DU ;111.15 • A".'401'1!:5 32 MICROFILMED BY JORM MICROLAB • CEDAR RAPIDS AND UES MOINLS, IOWA DECISION PACKAGE Ij F11E11TPUb11C Safet - Pol'- Records $ Communication LEVEL 2 of 2 CRIPTION: limiitededatatbase from whiminvnal administrative may g limitedtyping of officers' reports limited processing of requests for service DATE: PREPARED BY: CDD APPROVED BY: CURRENT BUDGET RESOURCES p1SCAL YEAR REQUIRED FISCAL YEAR No. Personnel 11,035 "-"- & Cna" :l outlay TOTAL ' $12,540 $2,277 ADVANTAGES/BENEFITS: -Provides minimal administrative reports for the determination of activity trends -Provides basic services to officers on the street in way of crime prevention -provides an initial effort to centralize documentation OPTIONS: -Officers could type and file reports individually -Each officer could maintain his/her personal file for court use CONSEQUENCES: -.Limits accuracy of data obtained from records because of inconsistent methods of collection and recording Jeopardizes the confidentiality of files and records. M MICRDEIUIED BY JORM MICR+LA9 C1 OAK Rr1i 1DI: 14'5 I401'IES MICROFILMED BY DORM MICROLAB CEDAR RAPIDS AND UES MOINES, IOWA 139 MICROFIL141D By ! JORM MICR�LAB CLDRG RAIA.!, V101Ni DEPARTMENT POLICE UNIT RECORDS AND COMMINE KATION EXPENDITURE DETAIL ^ EMPLOYEES AUTHORIZED BUDGET CLASSIFICATION FY 1978 FY 1979 FY 1979 PERSONAL SERVICES LEVEL 1: 1 1 $ 15,768* -- Supervisor 4 4 40,498 Radio Dispatchers 4 4 39,480 Clerk/Typist 10,613 Temporary _79— -y 06,359 SUBTOTAL6,559 Health and Life Insurance 5112,918 TOTAL LEVEL 2: Clerk/Typist 1 0 $ --- TOTAL * Position -classified as Records Supervisor with rank of Lieutenant. CAPITAL OUTLAY LEVEL 2: Calculator 139 MICROFIL141D By ! JORM MICR�LAB CLDRG RAIA.!, V101Ni e, DEPARTMENT: F UNIT: ACTIVITY DESCRI At scheduled ho Crossing Guards intersections. ADVANTAGES/BENE -Help get schoo -Would provide allowing the C OPTIONS: -Don't do it. -Reduce the ser -Transfer respo CONSEQUENCES: -The number of -We would proba difficult to o MILROFILMED BY JORM MICROLAB CEDAR RAPIDS AND ULS MOINES, IOWA r•IICROFILMED BY JORM 111CROLAB CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES PersonMServices Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE • CEDAR RAPIDS AND ULS MUINLS, IU'AA GENERAL PUBLIC SAFETY FIRE FUNCTION SUMMARY ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 $ 20,367 $ 38,181) $ (42,583) $ 578,476 114,023 861 $ 651,385 172,000 5,000 $ 6Q'I.360 $�A.385 $ 741,798 225,000 1,000 $ a67.7as $ 697,732 $ 760,854 $ 809,813 25,680 33,880 38,115 20,980 28,303 34,280 7,516 9,750 42,947 $ 8MLJU $ 99F,215 $ 7F1.Q08 $8.1811 $—Lq,�@3L $ - 142 I1ICROFILM BY .� ' JORM MICR(ILAB CrA( Py'; C"a • UL:, !1014[$ MILROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MUINES, 10wA GOALS AND OBJECTIVES FUND GENERAL FUNCTION FIRE PROGRAM PUBLIC SAFETY ACTIVITY ADMINISTRATION ACTIVITY DESCRIPTION: General administration of all decision units within the Fire Department. Plans, organizes and directs the work of all decision units within the Fire Department. ACTIVITY GOAL: 1) To provide direction to all decision units 2) Update administrative reporting and record keeping system. 3) To acquire additional office space. June, 1979. ACTIVITY OBJECTIVES: 1) To schedule weekly meeting with each decision unit. 2) To respond to all serious and major fires, direct the overall operations of extinguishment and continue to have all fires investigated and their causes determined. 3) To reevaluate reporting system and investigate feasibility of computerizing and microfilming report and records by June, 1979. 4) To schedule replacement of obsolete radio equipment, June, 1979. 5) To update departmental Rules and Regulations. ACTIVITY MEASUREMENT: 1) Number of meetings with decision units: FY77 - 18 FY78 - 25 FY79 - 50 2) Actual attendance at serious fires, comparison with FY78 as follows: Number of fires - 416 Number of fires investigated- 100% Cause determined - 96% 3) Revised reporting system - January, 1979: Available and accurate information concerning computerizing and microfilming. 4) Replacement of radio equipment scheduled in Capital Improvements Program. 5) New Rules and Regulations book. January, 1979. 143 5.;... rr�.. 141CRDFILIIED BY ' JORM MICR+LAB 0 AiM:P l), PL, 'IG::IL: f41CROFILMED BY DORM MICROLAB CEDAR RAPIDS AND DES HUINLS, 10viA GOALS AND OBJECTIVE FUND GENERAL FUNCTION PROGRAM PUBLIC SAFETY ACTIVITY ACTIVITY Y�YSIS: Lack of office space is critical, hampering the enti of the Fire Department. j With attainment of the above Goals and Objectives, i — be realized. The present radio communication equipment is obsole becoming difficult to obtain. In the near future, r longer be available. 1 144 MICROFILM JORM Mil C1 Ai! w,I ;.... MICROFILMED BY JORM MICROLAB • CEDAR RAPIDS AND ULS MOINES, IOWA DECISI. PACKAGE DEPARTMENT: Fire UNIT: Administration LEVEL 1 OF 2 ACTIVITY DESCRIPTION: Provides for continuous direction and supervision of Fire Department decision units. Provides for guidance to suppression unit during times of serious fires. Provides for long/short range Provides for coordination of suppression, preventionrtment and training units. Provides for full time secretarial support. DATE: PREPARED BY: Robert P. heating APPROVED BY: RESOURCES CURRENT BUDGET REQUIRED FISCAL YEAR FISCAL YEAR . Personnel 1 2 2 3 al outlay 5,000 840 TOTAL 60,955 60,480 ADVANTAGES/BENEFITS: Provides continuity and full time leadership to the Fire Drpartnvnt decision units. Provides for submission of technical information upon request. Provides for full time quality control of current service level. OPTIONS: Shift bility Managementrand supervision couldned te be assignedotoiTrainingfofficer ortFirealMa and supervision. Marshal. CONSEQUENCES: Decrease in level of service.. Uould probably result in time delays and confusion. Uould tend to overburden those assigned to manage and supervise department. IarcaonLNeo BY ' JORM MICR4LAB MICROFILMED BY JORM 141CROLAB CEDAR RAPIDS AND DES MOINES, IOWA DEPARTMENT FIRE UNIT ADMINISTRATION EXPENDITURE DETAIL CLASSIFICATION �FMY'47 YEES AUTHORIZED BUDGET 8 FY1979 FY 1929 PERSONAL SERVICES LEVEL 1: Fire Chief Sr. Clerk Typist SUBTOTAL Health & Life Insurance TOTAL CAPITAL OUTLAY Level 1: Typewriter Level 2: Desk, Heavy Use Swivel Chairs (2) Five Drawer Lateral File Cabinets (2) 147 1 $24,504 1 10 980 2 35,484 1,785 37,269 $ 840 MICROFILMED BY JORM MICR+LAE CC;)Fit P,N:L_ :L" 10:NI $ 360 320 360 1,040 IAICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, IOWA GOALS AND OBJECTIVES GENERAL FUNCTION FIRE DEPARTMENT FUND PUBLIC SAFETY ACTIVITY SUPPRESSION PROGRAM ACTIVITY DESCRIPTION: The primary function of the Suppression Unit is to extinguish dangerous, damaging and unwanted dafires of all kins. Public RelationsRelated fPr grams andunctions 1participss antsinmenin Training inspectors and Fire Prevention Programs. ACTIVITY I' 1) To continue tertr0fide 3.5 rom fireminute response time to all fires and protect life and prop Y in all categories of fire suppression. 2) To maintain proficiency i -- ACTIVITY OBJECTIVES: i J 1) To maintain equipment at a dependable level and reduce vehicle down-time. } 2) To be able to control emergencies that arise. Ongoing. 3) To continue to fully utilize personnel through the use of modern equipment and application of latest techniques. ACTIVITY MEASUREMENT: aintenance of Fire Department equipment. 1) Daily inspection and m D04IN TIME Actual FY77: total hours down 96 hours Estimate FY78: total hours down 90 hours _ Proposed FY79: total hours down 90 hours 2) Have available at all times Fire Personnel trained in all phases of firefighting. a) Classes on Cardio Pulminary Resusciation b) Participation in Annual Fire Training School - Ames, Iowa c) Active in-house training program d) Testing and review by officers. 3) Acquisition of M.S.A. masks, fog nozzles, water. vac and technical information on latest developments in firefighting. 148 Y �141CROFUMED BY JORM MICR4�LAS CIPAV. . 4,, Ini i1S i h1100F1LMED BY JORM MICROLAB CEDAR RAPIDS AND DLS MU1NL�, IOwA -2- GOALS AND OBJECTIVES FUND GENERAL FUNCTION FIRE DEPARTMENT PROGRAM PUBLIC SAFETY ACTIVITY SUPPRESSION ACTIVITY ANALYSIS: 7 Attainment of the above goals and objectives assures the citizens of a responsive and adequate fire fighting unit. Due to the lack of available fire schools, training areas and tower, much of the training consists of classroom work; actual practice is conducted on city streets and private parking lots. As a result of the manpower requirement, overtime pay may occasionally be involved, but not to any great extent. 4 The advantages to attaining the objectives is that it calls attention to weak or neglected areas. The result should be a well informed and trained fire fighter. i J 1 J I 149 �141CROCILMED BY JORM MICR+LA9 Cl DnI: F.';.. I' 0 0 I I I, MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, IOWA ADVANTAGES/BENEFITS: ation The closing provide enxlow rgenciesaining current level of personnel at Central Fire Station. Uou OPTIONS: to Seeklfireapvolunteer standbyion through forcractso-ilthvotheredepartnwntsl�rgency calls. Limited response could be provided by training other city employees in fire fighting. CONSEQUENCES: Fire loss Ito Fire insurance iratings fe, and pcouldtbecextremely ould ehigh ase drprobablly. Fire contract with the State University of Iowa prollably might be cancelled, as they might seek fire protection from other sources. 111CRDFILNCD BY ' JORM MICROLAB CL0A Itld-i!" DECII 1 PACKAGE DATE: PREPARED BY: Robert P. Keating DEPARTMENT: FIRE ' I 3 APPROVED BY: UNIT: SUPPRESSION LEVET. of ACTIVITY DESCRIPTION: RESOURCES REQUIRED CURRENT BUDGET FISCAL YEAR FISCAL YEAR Provides personnel for two of the City's three fire in the closing of stations, one outlying 49 funding at this level would result No. Personnel 43 station.669,202 Provides for 901 in-service fire inspections. This represents a Personal Serv. 624 791 50% reduction in the number of fire inspections. and a light maintenance program. ommoaities 26,0011 27,020 Provides for normal repairs 9: 210 9'"oerv. 6 Charges apital Outlay 4,750 6,775 TOTAL G64,680 712,697 ADVANTAGES/BENEFITS: ation The closing provide enxlow rgenciesaining current level of personnel at Central Fire Station. Uou OPTIONS: to Seeklfireapvolunteer standbyion through forcractso-ilthvotheredepartnwntsl�rgency calls. Limited response could be provided by training other city employees in fire fighting. CONSEQUENCES: Fire loss Ito Fire insurance iratings fe, and pcouldtbecextremely ould ehigh ase drprobablly. Fire contract with the State University of Iowa prollably might be cancelled, as they might seek fire protection from other sources. 111CRDFILNCD BY ' JORM MICROLAB CL0A Itld-i!" 141CROFILMED BY JORM MICR46LAB Ci.MP f+.AP:L? 'JC, IIOItlCS ig BUDGET FISCAL YEAR 5 64,651 3,000 1,500 69,151 { CEDAR RAPIDS ARID UES MIJINLS, IUWA DECIi PACKAGE DATEz Y ++ I4ICROFILN[o By i �JORM MICR#LAB CCJAI:. PAl lil'- • 3f. NM'JPI PREPARED BYt Robert P. Keating ,EVEL 3 OF 3 APPROVED BYz Central Business d antenna. ipment. RESOURCES REQUIRED FIS CNt No. Personnel Personal Serv. onvnoaitiea erv. a Charges 330 apital Outlay 32,013 TOTAL 33,037 sive pumpers. ctions in Central Business District. are no longer available.. paction will result i avoid being without in increase of maintenance costs and earlier radio conlnunications - base Y ++ I4ICROFILN[o By i �JORM MICR#LAB CCJAI:. PAl lil'- • 3f. NM'JPI MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND ULS MOINES, IOWA DEPARTMENT FIRE UNIT SUPPRESSION EXPENDITURE DETAIL LE EMPLOYEES AUTHORIZED BUDGET FY 1979 CLASSIFICATION FY 1978 FY 1979 PERSONAL SERVICES LEVEL 1: 7,2763 $ 57,276 Battalion Chief 3 3 3 3 50,076 Captain 6 6 92,016 Lieutenant 31 31 430,890 Firefighter 2,000 LE MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, 10'WA DEPARTMENT FIRE UNIT SUPPRESSION EXPENDITURE DETAIL CLASSIFICATION HFY OYEES AUTHORIZED BUDGET 978 FY 1979 FY 1979 CAPITAL OUTLAY LEVEL 1: Radiobase station and antenna $ 3,575 3 inch hose, 200 feet 600 6 inch hard suction hose and brackets, 20 feet 11000 1h inch hose, 400 feet 600 TOTAL S 5,775 LEVEL 3: Mini -pumper $25,000 Large diameter 4" hose, 600 feet 3,000 Valves and adaptors 11000 Hookfloor drain to sewer, Southeast Station 1,000 Patio concrete replacement 11000 Snow Blowers 1,013 TOTAL $32,013 154 _ T MICROFILMED BY 1 JORM MICR#LAB CEDAR PATII5 VIM]" t41CROFILMED BY JORM 141CROLAB CEDAR RAPIDS AND DLS MOINLS, IOWA GOALS AND OBJECTIVES FUND GENERAL FUNCTION FIRE DEPARTMENT PROGRAM PUBLIC SAFETY ACTIVITY TRAINING ACTIVITY DESCRIPTION: The Training decision unit will provide firefighters with the necessary knowledge and skills. It provides for continuous testing both written and physical, to insure that all people in the department are capable in their jobs. It coordinates the training of firefighters by company officers to insure that all people are learning the method of operation in order that any one person can work at peak — efficiency with any other person. ACTIVITY GOAL: 1) To continue to provide a 3.5 minutes average response time to all fires and protect life and property from fire. - 2) To maintain proficiency in all categories of fire suppression. _t ACTIVITY OBJECTIVES: - 1) To have a department well trained in the art of fire suppression (Ongoing) 2) To reduce non-productive time (Ongoing). 3) Continuation of all programs dealing with the safety of the property and lives of Iowa Citians (Ongoing). 4) To provide training through a course in Cardio Pulmonary Resusciation. October 1, 1978. 5) To have a minimum of five (5) trained as Instructors in Cardio Pulmonary - Resuscitation (October 1, 1978) 6) Continue the National Apprenticeshop Program. (Ongoing) ACTIVITY MEASUREMENT: 1) Continuous observation and testing with evaluations of Company Officers. a) Fire scene observation, i.e, reaction to stress and ability to comprehend situation. b) Written tests every six months for first year. Every year for all other firefighters. C) Evaluations of personnel by company officers with staff personnel evaluating company officers. d) Low scores will be reviewed and discussed with personnel. 2) Improved record keeping including: a) Public relations b Station maintenance c Training d) General activities in or out of station while on duty. 155 4•- �nJ I41CROFILMED BY i JORM MICR46LA13 Li JAP 1;61.), JI ;4 'dDI^ES MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MUINLS, 10'+A -2- GOALS AND OBJECTIVES FUND GENERAL FUNCTION FIRE DEPARTMENT PROGRAM PUBLIC SAFETY ACTIVITY TRAINING ACTIVITY MEASUREMENT (CONT.): 3) All training at all levels will help Iowa Citians by continuing to carry a four (4) rating by the Insurance Grading Bureau. a) A very important part of grading is training and knowledge of operation of all equipment in the Fire Department. b) It is important to emphasize that all training programs deal with emergency situations that the average Iowa Citian isn't prepared to handle. 4) As of October 1, 1978, all personnel in the Fire Department will have a certificate of instruction in Cardio Pulmonary Resuscitation. 5) As of October 1, 1978, five men will also be trained as instructors in J Cardio Pulmonary Resusciation, to teach City Personnel and Public Relations _ to groups interested. ACTIVITY ANALYSIS: Any cutback in this program can mean a lessening of efficiency in the department. This could result in a possible increase in large loss fires, and possible needless loss of life through not being at the peak of performance with thorough knowledge and skills to handle any and all emergencies. Any increase in this program will repay Iowa Citians with low insurance ratings on all property and a feeling of safety, knowing they have the best trained and developed fire department in the State. 156 MICROFILMED BY JORM MICR#LAB CLOAK. RA{ 1D' . ,;C, !IOP 1.S I•tICROFILMED BY JORM MICROLAB • CEDAR RAPIDS AND DES MOINES, IOWA DECIE PACKAC DEPARTMENT: Fire UNITS Training LEVEL 1 OF 2 ACTIVITY DESCRIPTION: Provides for full time training in all phases of fire suppression Provides for advanced medical training. Provides for advanced emergency rescue. Provides for support to all Fire Department decision units. DATE: PREPARED BY: Robert p• Keating APPROVED BY: RESOURCES CURRENT BUDGET REQUIRED FISCAL YEAR FISCAL YEAR 90. Personnel 1 1 6 Charge; al Outlay TOTAL ADVANTAGES/BENEFITS: Provides for well trained, highly skilled personnel. Provides for bringing new personnel to a first class level in two years. OPTIONS: Training responsibilities could be assigned to Chief or other qualified personnel. 19,37n 18,701 673 70'1 GOB 900 19,740 20,301 CONSEQUENCES: Training program would be less effective due to level of Nork load on Chief. Ifould eventually lead to 1BSS skilled personnel. 141CRGFILI-ED BY .•� DORM MICR+LAEI 110:NP, ttICROfILMED BY JORM MICROLAB • CEDAR RAPIDS AND DES MOINES, IOWA _.—.._.._.... - �^ ...._.. ,.- _.- DECI£ I PACKAGE DATE: , PREPARED BY: Robert P. Keatin DEPARTMENT: FIRE APPROVED BY: LEVEL 2 OF 2 UNIT: TRAINING RESOURCES CUNT BUDGET FISCAL YEAR ACTIVITY DESCRIPTION: REQUIRED FISCAL YEAR Provides for additional educational training material. No. Personnel Provides for filing cabinet. low cost training items. Provides for miscellaneous Personal Serv. i00 ommodities 100 erv. 6 Charges 1,000 apital Outlay 1,200 TOTAL 1 J 03 ADVANTAGES/BENEFITS: Provides for a comprehensive training program. Provides for better record keeping. erl conduct various training programs. Provides for accessories needed to prop Y OPTIONS: will be less effective because of needed material and acces Provide a training program that 'so ries Rely on assistance from other departmental units. CONSEQUENCES: Continue toimprovise d r seek nd ssistance from other units. program Training K `•'� IdICROrILRE.D BY i JORM MICR�LA9 CLi1�H R,�Pi I�. . iC', IdDI pC°. Y....f` HICROf IL14ED BY JORM MICR6LAB CLJAY. F!dV;'iS •JCS V1017L5 1.11CROFILMED BY JORM MICROLAB CEDAR RAPIDS AND ULS MUINLS, IUWA GOALS AND OBJECTIVES FUND GENERAL FUNCTION FIRE DEPARTMENT PROGRAM PUBLIC SAFETY ACTIVITY PREVENTION ACTIVITY DESCRIPTION: The function of the Fire Prevention Bureau is to supervise, plan and coordinate an effective Fire Prevention Program. an duties include: 1) Investigation of fire causes 2) Enforcement of local and state fire codes. 3)) Inspection and supervision of inspection program. such as 4) Schools and public prevention program. 5) s�prinklerbsystemstandnfire escapesll new struction for fire safety, ACTIVI_ TY GOAL: To provide an effective fire inspection program. III( J To continue established public relations and fire prevention programs. 1 I ACTIVITY OBJECTIVES: i J ard inspection form for mercantile inspections. July, 1979. 1) To develop a stand 2) To continue to investigate all fires and determine fire cause. (Ongoing) of 3) To increaseofhe number reventionlPrograms. ic onmaintain the s Programs by 5% and e level Fire ACTIVITY MEASUREMENT: 1) Evidence of a uniform and more effective inspection A prim of Inactions Violations ViolationsCorrected 120 FY 77 2186 140 130 135 FY 78 2238 150 150 I FY 79 2270 2) Actual number of fires requiring investigation by the Fire Marshal: #ores Cause Damned FY 77 380 342 FY 78 385 365 FY 79 390 370 0 160 7 MICROI IL14CO BY JORM MICR+LA9 LWAP ilid 1l, 1 • :6.`, Mo IN[ S 1 V11CROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MOINLS, IOWA -2- GOALS AND OBJECTIVES FUND GENERAL FUNCTION FIRE DEPARTMENT PROGRAM PUBLIC SAFETY ACTIVITY PREVENTION ACTIVITY MEASUREMENT (CONT.): 3. Total number of FY79 Public Relations Programs will reflect a slight increase. The number of Fire Prevention Programs will remain the same as the previous year. Public Relations Fire Prevention FY 77 24 30 FY 78 26 36' FY 79 28 36 ACTIVITY ANALYSIS: fAchievement of the above objectives will result in a more effective Fire Prevention Program. However, to attain this level will require extra effort from the Bureau which already has a heavy workload. The Bureau will rely heavily on the Fire Supression Unit to perform specific duties and complete the majority of fire inspections on an in-service basis. The result of a more effective Fire Prevention _ Program would-be two -fold: 1) a reduction of minor fires that turn into large serious fires, and 2) a reduction in both the number of fires and resulting fire loss. 161 qo - •� �^-Bf ILMEB BY 7 DORM MICR+LAE3 C1JU RAI 'I i)S ,A'., 301'11:5 MICROFILMED BY JORM MICROLAB • CEDAR RAPIDS AND DES MOMS, IOWA DECI: I PACKAGE DEPARTMENT: FIRE UNIT: FIRE PREVEIITIOII LEVEL 1 OF ACTIVITY DESCRIPTION: Provides for Fire Prevention Bureau activities. Provides for coordination of inspection programs. Provides for investigations. Provides for enforcement of city - state and national codes. Provides for prevention and public relations programs. ADVANTAGES/BENEFITS: NProvides support to other decision units. Provides for technical assistance and advice to citizens. Provides for an added degree of safety from fire. OPTIONS: Duties of the Bureau could be assigned to other qualified personnel. DATE: PREPARED BY: Robert P. Keating APPROVED BY: RESOURCES CURRENT BUDGET REQUIRED FISCAL YEAR FISCAL YEAR Io. Personnel I 1 lersonal SerV. 10,379 1g +n90 1,560 1.600 :ommodities 1,200 al Outlay TOTAL 20,604 22,M CONSEQUENCES: Loss Wouldlck toalifeoandnproperty due tosult fireicoulld escalatesandieventuallydin a get outaof hand.hazard manner. Y... �'_.. MICIMFILMED BY ' JORM MICR6LA9 CLD�V: fdXrl:, �Ci, '10: 9!ti MICROFILMED BY JORM MICROLAB DEPARTMENTS FIRE CEDAR RAPIDS AND UES MOINES, IOWA DECI: PACKAGE LEVEL 2 OF 2 PnEPARED By+ APPROVED Dy' TOTAL DATE: Robert P. Keat CURRENT FISCAL MR BUDGET FISCAL YR 2,279 2,279 r ITs+ erienced by Fire Marshal because of the need to rely on exp a acaunitsWould avoid time delat{o elof flres. investi9eat assistance during ro rams•for interesting educational p 9 OPTIONS= Continue to rely on outside testing laboratories. t to put together it's ovm investigative and demonstration kits, Bureau e todrely on other departmental units' Continuo CON CES=results regarding investigative alorl:. !could result in continued time delays in obtaining nits �aill result in continued time delays.Reliance on other departmental u T 'kF MICROFILMED BY JORM MICR+LAB C )A¢ 6V::-', • ,I(S '+m rs FIRE PREVENT1011 BUREAU UMLT+ ACTIVITY DESCRIPTION: Fire Prevention Bureau. elProvides ent for equipmprovides for for additional camera. Fire Marshal Investigation k t. rv.provides A-4"I for ration provides provides for for fi11n9tcabinetit• arge]tlay TOTAL DATE: Robert P. Keat CURRENT FISCAL MR BUDGET FISCAL YR 2,279 2,279 r ITs+ erienced by Fire Marshal because of the need to rely on exp a acaunitsWould avoid time delat{o elof flres. investi9eat assistance during ro rams•for interesting educational p 9 OPTIONS= Continue to rely on outside testing laboratories. t to put together it's ovm investigative and demonstration kits, Bureau e todrely on other departmental units' Continuo CON CES=results regarding investigative alorl:. !could result in continued time delays in obtaining nits �aill result in continued time delays.Reliance on other departmental u T 'kF MICROFILMED BY JORM MICR+LAB C )A¢ 6V::-', • ,I(S '+m rs t41CROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MOINES, IOWA EXPENDITURE DETAIL CLASSIFICATION rF 97; PERSONAL SERVICES LEVEL 1: Fire Marshal 1 Health & Life Insurance TOTAL CAPITAL OUTLAY LEVEL 2: Camera (1) Fire Marshal's Investigative Kit (1) Demonstration Kit (1) Filing Cabinet (1) Bookcase (1) DEPARTMENT FIRE UNIT PREVENTION iIZED BUDGET 1979 FY 1979 _ 1 519, 092. 898 j 519,990 $ 319 810 740 320 90 TOTAL iiii2 164 F1ICROFILMED BY DORM MICROLAS Ci: BAI, RAI 17:. - It,V10 CIC.`l MICROFILMED BY JORM NICROLAB CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Peersona ,Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE CEDAR RAPIDS AND DES MOINES, IOWA GENERAL PUBLIC SAFETY ANIMAL CONTROL FUNCTION SUMMARY ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 4.948 $ 40.045 $ 45,000 $ 88,655 $ 11,622 5,630 5,000 6,000 7,000 9,000 8,815 2,276 4,500 2,500 $ 44,081 $ 55,549 5,575 $ 52,191 5,818 3,034 9,175 8,009 11,158 483 _ 925 $ 4.948 _ $-A $_ 165 r- +i 141CWILMED By fJORM MICR46LA6 LEAK PAi 1:15 • .V, '401 :C.`. t-0ICROFILMEU BY JORM MICROLAB FUND GENERAL PROGRAM PUBLIC SAFETY CEDAR RAPIDS AND UES MOINLS, IWA GOALS AND OBJECTIVES FUNCTION POLICE ACTIVITY ANIMAL CONTROL ACTIVITY DESCRIPTION: The function of Animal Control is to provide for the regulation of animals, protect animals from neglect and abuse, protect residents from annoyance and injury, provide for impoundment of animals and their disposition and enforce a system of fees and penalties for violations of the ordinance. Additional work functions include dead animal removal, rabies control program, intake and disposition of unwanted animals, and impoundment of stolen or found bicycles for the Police Department. ACTIVITY GOAL: 1) To improve public welfare and quality of both human and animal life through more effective animal control. 21 To provide a more effective approach to achieve owner responsibility rather than municipal responsibility, through adoption of a comprehensive animal control and animal welfare ordinance and subsequent effective enforcement. 3) To create a better image and thus promote cooperative common goals of the community and animal control. ACTIVITY OBJECTIVES: v omplaints through more programs of education and patrol. 1� Reduce citizen c 2 Adopt an effective licensing program thereby relieving the City Clerk of this function. 3) Upgrade the standards of the Animal Control facility to comply with the State Law. 4) Reduce the City's financial burden for surrounding areas, animal problem. 5) Adopt a comprehensive and updated animal control and welfare ordinance. ACTIVITY MEASUREMENT: 1) Volume of complaints received. 2 Effective license program. 3) Response time to complaints. 4 Upgrade standards of shelter -progress on capital improvement plan through new construction or remodeling. 5) Reduce City financial burden -establishment of county -wide Animal Control program, surrounding areas acceptance of their financial responsibility. 6) Adopt ordinance - final adoption of ordinance by end of FY179 or before. ACTIVITY Y ANALYSIS: Achieveent of te asis an controlmprogr maobjectivesbove which wllresult �in ll thevreduction ide an eofathe bsurplus rdog and ecat vproblem l which represents itself by taxing public safety, public health and animal welfare programs. In a sense, animal control has been low on the list of priorities in both manpower, budget and facilities, and some cities are now paying the price for the oversight. The common this cannot benachievednby ignoringnimal theimage ofis ranimalncontrolY and thus cooperation, but _- 166 IdICHOf I00 BY ' JORM MICR+LAB Ll ON! P'i I. _ .'1', '10:',!.b i I•IICROFILFIED BY JORM MICROLAS CEDAR RAPIDS AND DES MINES, IOWA DECISION PACKAGE DATE: 11/21/77 PREPARED BY: 1- (Orton .. DEPARTMENT- Police APPROVED BY: LEVEL 1 OF 2 UNIT: Animal Control RESOURCES CURRENT BUDGET FISCAL YEAR DESLRIP,TION: AC ftor v�ouncLnent and regulation of. animals. lin 'orce REQUIRED FISCAL YEAR l rovldes 4 ordinance. Fc euthanasia of Shelter's animals No. Personnel 4 -Provides cleaning care $5Q 055 47,228 and disposal of dead animals on the street personal Serv. 4 955 5,16a -Provide pick-up 5 day/week level. Closed on weekends. ommodities 8 ' 10,333 -Provide service on a erv. & Charges -Provide limited investigation of abuse complaints apital outlay 925 $63,143 62,729 TOTAL J ADVANTAGES/BENEFITS: animals (5 days/week) -Provide basic service of impoundment and regulation of -Provide disposal of dead animals on street (5 days/week) -Provide for operation of animal shelter (5 day/weel) I ' OPTIONS: 5 da 5/WCCk ;I (open to public) to 2 (Yours day, Y -Limit shelter hours calls could be handled by Police Department -All emergency calls, evening and weekend -Telephone complaints could be handled by Police nepartment shelter durin oxen hou -Eliminate citations for violations F allow Ma or' CONSEQUENCES: -Extensive and costly repairs to animal control van of animal control complaints to Mayor $ City COWIcil complaints ce to complaints resulting in rise servicehe Police Less servi Le resulting in t Depar tment's handling of all - sercice on we FI late evenings �I4ICROF ILMEn BY I DORM MICR46LAB CC UNi ?!c•;'.iS :d5 'I0 CAIS N I(IICROFILMED BY JORM MICROLAB • CEDAR RAPIDS AND DES MOINES, IOWA Animal Control CONSEQUENCES: -Rise in health problems with resultant animal bites, fecal contamination, $ disease transmission a -Marked increase in free roaming animals, especially on weekends and evening hours -Free roaming animals commonly overturn garbage cans and tear trash bags, thereby impeding trash collection, creating litter and providing an accessible food source for roaches and rats. s y�^MICROFILM BY ` JORM MICR+LAB CLOAK BAPI)S • JCS Mor;C5 T MICROf ILMID BY JORM MICR6LAB unl; R,;'Y, • ,.f, ��nc�r� 21. 1977 GET L YEAR k ,963 650 825 ,438 D1, the City MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, IOWA ECLASSIFICATION PERSONAL SERVICES LEVEL l: Sheltermaster Animal Control Officer SUBTOTAL Health and Life Insurance SUBTOTAL Overtime TOTALI EV EL 2: - Part-time Health and Life Insurance TOTAL EXPENDITURE DETAIL DEPARTMENT POLICE UNIT ANIMAL CONTROL BUDGET FY 1979 1 1 $ 12,744 3 3 30,216 �— 1960 1.268 $ 44,226 3 00 141 2,0 170 II MICROFILMED BY JORM MICR+LAB U AR V.01:)', - SES 61011f.S $ 4,806 157 4,9 3 MICROFILMED BY JORM MICROLAB • CEDAR RAPIDS AND DES MOINES, 10WA GENERAL TRANSPORTATION PROGRAM SUMMARY ACTUAL ESTIMATE BUCGET CLASSIFICATION Fy 1977 FY 1978 FY 1979 BEGINNING BALANCE 8 79,361 $ (34,147) (68,262) RECEIPTS: Property Taxes 8 120,502 $ 377,568 g 246>466 Other Receipts: Licenses & Permits -- -- Fines & Forfeitures Charges for Services 331,403 -- 329,000 328,500 Intergovernmental Revenue 66,922 -- 250,000 Use of Money & Property -- 7,315 2,500 7,600 Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers -- 949,744 1,08833 ,996 -- 1,163,881 Other Transfers -- TOTAL RECEIPTS $ 1,475.886 S 1.793.064 8 1 986.447 EXPENDITURES Pe— rsonaFServices $ 640,558 $ 865,888 $ 929+116 Commodities 220,406 427,961 250,295 439,721 337,222 544,057 Services & Charges Capital Outlay 250,865 223,775 89,640 Debt Service -- 49.604 47.500 50.000 Transfers TOTAL EXPENDITURES $ 1.589.394 $ 1,827J72 $ 1.950.035. ENDING BALANCE $__U34 147) $ 8 262) $ 18 ) u 171 � Idi LRO(ILMCO DY JORM MICR46LA9 CL'JAI( Rhf L.. .ii'. '101 YCL N. MICROFILMED BY JORM I•IICROLAB CEDAR RAPIDS AND DES MOINLS, IOWA GENERAL TRANSPORTATION TRAFFIC CONTROL FUNCTION SUMMARY ACTUAL ESTIMATE BUDGET CLASSIFICATION FY 1977 FY 1978 FY 1979 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES _ Personal Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ -- $ 7,727 $ -- 8,411 3,500 1,000 4,301 2,500 3,650 329,003 328,706 379,979 $ 341,715 $ 342.433 $ 384.629 $ 113,617 $ 149,218 $ 141,902 64,050 63,285 73,103 130,558 124,840 126,374 33,490 5,090 38,600 $� t4 .715 5 aa7.as3 8�.7Q.Q7a 172 MICROFILMED BY � JORM MICR+LAB CEDAR IGAI';. 14ICROFIL6IED BY JORM MICROLAB • CEDAR RAPIDS AND UES MOINLS, IUWA GOALS AND OBJECTIVES FUND GENERAL FUNCTION PUBLIC WORKS PROGRAM TRANSPORTATION ACTIVITY TRAFFIC CONTROL ACTIVITY DESCRIPTION: The function of Traffic Control is to install and maintain traffic signs, paving markings, traffic signals and the City -owned street lighting system. ACTIVITY GOAL: To provide effective corrective and preventive maintenance to existing traffic control systems. To provide economical, efficient installations and modifications to improve the various traffic control systems. ACTIVITY OBJECTIVES: 1) To reduce signal and street light* corrective maintenance call -outs by 10%. _ 2) To develop and implement systematic scheduling of signal and street lighting* preventive maintenance. _ 3) To improve cross street identification with large street name signs at major signalized intersections by September, 1918. em for Park Road Bridge street lighting system 4) To modernize electrical syst by June, 1979. 5) To relocate vehicle detector loops at intersections where deficient installations exist, by October, 1976. lanes 6) To install plastic arrows in turn es in lieu of painted arrows by September, 1978. 7) Tooprovide a proporam of traffic and a se corrective actions.dent analysis to determine trends and blems ACTIVITY MEASUREMENT: 1) Number and type of corrective maintenance call -outs per month. 2) Number of manhours spent on preventive maintenance. t these intersections. 3) Before and after visual recognitions of street names a 4) Reduced maintenance of electrical system. flReduced vehicle delay and reduced number of user complaint calls. Increased visability and longer usable life of devices. 7) Improved awareness of traffic trends. Ability to propose corrective measures to develop problems in-house in a timely manner. Measure in-house costs versus consultant costs. ACTIVITY ANALYSIS: None *City -owned and maintained street light systems are identified as those on metal poles long artIowa-Illinois erial strets.Stret lights sEon wood Coles in residential areas are owned a 173 141CROFILMED BY I JORM MICRO -AS LIJAIl 6.,1; ;J; ii: MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, I0y1A DECISI' PACKAGE DATE: 11/9/77 _ DEPARTMENT: Public Works PREPARED BY: Brachtel LEVEL OF UNIT: Traffic Control 1 3 APPROVED BY: Plastino ACTIVITY DESCRIPTION: RESOURCES CURRENT BUDGET Provides for only a "crisis basis" design effort and problem area REQUIRED FISCAL YEAR FISCAL YEAR investigation. Provides for crisis maintenance at signalized intersection. No. Personnel 9 9 Provides for crisis maintenance of 600 City owned street lights. No Personal serv. 128,151. 119,909 new street lights in residential neighborhoods. Reduces by 33% omnoaities 58,785 61,953 existing residential street lighting. 89,81.1• 88,528 Maintains present signage system. erv. s Charges Provides for one spring time lane marking effort and one fall time apital outlay 5,090 5,150 school crossing marking effort in lieu of four times a year. TOTAL 281',837 275,540 ADVANTAGES/BENEFITS: V p Provides minimum traffic control effort at a reduced budget level. : : OPTIONS: Design effort to be done by consultant. Contract out maintenance. CONSEQUENCES: Division ceases to exist. K tceort uaeo BY ' JORM MICR4�LAB MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOMLS, 10WA DECISION PACKAGE DEPARTMENT: PUb1iC Works , UNIT: Traffic Control LEVEL 2 OF 3 ACTIVITY DESCRIPTION: Provides for preventative maintenance of the City's 41 signalized intersections. Would fund existing levels of residential street lighting. Would support street marking at existing levels. Replaces sign truck air compressor, #376, on nornlal replacement schedule. Provides funding for part-time summer employee and overtime efforts DATE: 11/9/77 i PREPARE rachtel APPROVED BY: Plastino RESOURCES CURRENT BUDGET REQUIRED FISCAL YEAR FISCAL YEAR ADVANTAGES/BENEFITS: Provides for traffic control efforts at existing levels of service. for night Provides for repairs to be accomplished at times other than regular working hours, i.e., standby pa Y 9 traffic signal malfunctions. Replaces equipment which has become unreliable to the detriment of work performance. OPTIONS: Provide only minimum levels of traffic control services. Replace equipment at a later date. Perform emergency repair during regular working hours. CONSEQUENCES: Only minimal traffic control services provided. MILRorILNCO BY JORM MICR+LA9 6EJAk Vi : o' • 'AL, M1111.5 . Personnel - - 21,067 21,993 rsonal Serv. 4,500 5;150 modities 3 5,029 36,754 rv. 6 Charges pital outlay - 12,350 TOTAL 60,596 76,247 ADVANTAGES/BENEFITS: Provides for traffic control efforts at existing levels of service. for night Provides for repairs to be accomplished at times other than regular working hours, i.e., standby pa Y 9 traffic signal malfunctions. Replaces equipment which has become unreliable to the detriment of work performance. OPTIONS: Provide only minimum levels of traffic control services. Replace equipment at a later date. Perform emergency repair during regular working hours. CONSEQUENCES: Only minimal traffic control services provided. MILRorILNCO BY JORM MICR+LA9 6EJAk Vi : o' • 'AL, M1111.5 MIICR0MMED BY i JORM MICR6LA6 LC 11fiD. I'v'd'; 175 JLi 1401'i(1; /9/77 1 I on signalization 11 MICROFILMED BY JORM 141CROLAB CEDAR RAPIDS AND DES MUINES, IOWA DEPARTMENT: PUBLIC WORKS UNIT: TRAFFIC CONTROL EXPENDITURE DETAIL CLASSIFICATION EMPLOYEES AUTHORIZED BUDGET FY 1978 FY 1979 FY 1 979 PERSONAL SERVICES Level 1: Traffic Engineer 1 Superintendent 1 Senior Engineering Technician 0 (Range 11) 2 Electrician Electronics Technician 0 (Range 8) Maintenance Worker III 2 Maintenance Worker II 2 Maintenance Worker I 2 SUBTOTAL 9 Health and Life Insurance — TOTAL Level 2: Temporary and Overtime 1 $19,116 0 -- 1 12,888 2 26,828 1 12,888 1 12,408 2 20,206 1 8,792 9 $113,126 — 6,783 TOTAL 712 '909 $21,993 177 � MICROFILMED 6Y JORM MICR¢LAB MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND ULS MUMLS, IU'dA EXPENDITURE DETAIL CLASSIFICATION978 FY 1 CAPITAL OUTLAY LEVEL 1: Additional signal head luminaires p016S LEVEL 2: Air Compressor Renovation of modulars Compressor equipment replacement Additional furniture LEVEL 1-: 3ton chassis replacement Material for Park Bridge rewiring Replacement oscilloscope, test meter DEPARTMENT PUBLIC WORKS UNIT TRAFFIC CONTROL TOTAL 178 TOTAL �a `•'- MICROFILMED BY - ' JORM MICR¢LAB (IJAN RIII';i) , • iV, F10!'1!'S BUDGET FY 1979 S 5,150 $ 5,000 1,350 5,000 1,000 12.350 S 7,500 12,000 1,600 21,100 h1ICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MUINLS, IOWA GENERAL TRANSPORTATION MASS TRANSPORTATION FUNCTION SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Personal Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ (9,330) $ 34,147 $ (56,786) $ 120,502 $ 349,440 $ 246,466 317,758 320,500 320,000 66,349 -- 250,000 866 -- 2,650 162,478 100,000 213,285 $_667_t9_53 $ 769,940 $1,032,401 $ 359,606 $ 462,890 $ 545,462 77,222 82,660 111,114 201,468 208,644 284,823 4,870 885 8,040 49,604 •37,500 50,000 $ 692,770 $ 792,579 $ 999,439 $ (34,147) $ (56,786) 8 (23,824) 179 ,il 141CROFILI4C0 BY DORM MICR46LA9 CE JAR R"I';:1, .LS '1N]!; MILRO�ILMED BY JORM MICROLAB CEDAR RAPIDS AND ULS MU1NLS, iUwA FUND General GOALS AND OBJECTIVES FUNCTION Public Works PROGRAM Transportation ACTIVITY Mass Transportation ACTIVITY DESCRIPTION: The Transit Division provides mass transportation service to the City of Iowa City. A fleet of 18 full-size buses are operated over 12 routes, providing service within three blocks of 900. of Iowa City's residences. Service is also provided to University Heights (two routes) and to the University of Iowa (three routes). ACTIVITY GOAL: To continue providing mass transit to the residents of Iowa City at a level of service approved by the City Council. ACTIVITY OBJECTIVES: 1. To build off-peak ridership through increased transit marketing. Emphasis will be placed on radio and newspaper advertising, group presentations, and special promotions to be conducted by June, 1979. 2. To maintain schedule adherence through better road supervision by September, 1978. �- 3. To reduce the frequency of accidents and the dollar amount of damage claims and to reduce citizen complaints through more comprehensive driver training by June, 1979. 4. To pursue Federal grants for two-way radios, replacement buses, bus stop signs and shelters, and a transit garage feasibility study by September, 1978. 5.•- To renovate existing bus barn by increasing parts storage, installing ventilators, and cleaning and painting by June, 1979. ACTIVITY MEASUREb�1i T: 1. Conduct on -board bus surveys to determine ridership by time of day; compare daily ridership with the preceding year. Off-peak ridership should increase by 10% over FY78. 2. Periodically check schedules of each driver by stopwatch timing at various time points along each route. The senior driver will conduct these checks, and schedules will be revised or drivers instructed as necessary to bring all operations within five minutes of schedule. 3. Compare accident and citizen complaint statistics with the preceding year. Accident frequency and damage claims should drop by 10%, while citizen complaints should be reduced by approximately 25% over FY78. 4. •Compile.data, coordinate with other area transportation providers, receive City Council approval, and submit Urban Mass Transportation Administration grants. 5. Successful completion of projects so that all bus parts can be stored at the bus barn, the air in the mechanics' work area is breathable when the garage doors are closed, and the appearance of the bus barn is consistent with the City's other generally attractive facilities. ACTIVITY ANALYSIS: Me MOW I LMED av DORM MICRE,LAB N MICROFILMED BY JORM MICROLAB DEPARTMENT: Public Works CEDAR RAPIDS AND UES MUINES, IOwFI DECISIC' 'ACKAGE UNIT: Mass Transportation - Basic LEVEL 1 OF 3 ACTIVITY DESCRIPTION: Provides a drastically reduced level of transit service; includes the following: 1) The present 12 routes are reduced to 10 - Wardway-Goodwill is abandoned. 2) The present half hour service on Saturday is reduced to one hour headways. 3) The present midday half hour service is reduced to 1 hour headway. 4) Winter trippers are not provided at all. 5) No evening service is provided. DATE: 12/15 PREPARED BY: Hugh A. Mose, Jr. APPROVED BY: Richard J. Plastino RESOURCES CURRENT BUDGET REQUIRED FISCAL YEAR FISCAL YEAR Personnel 09 27 dities 57 188 65,346 s Charges 144,349 149,712 al OutlaY 0 0 TOTAL $5P1,784 $540,724 J ADVANTAGES/BENEFITS: Provides reduced transit service to most areas of Iowa City. Might reduce traffic congestion and parking problems in downtown Iowa City to some degree. Involves less cost than present transit operations. OPTIONS: perator, but current Federal assistance programs make private Transit service might be contracted to a private o operation very unattractive. Transit service could be provided by a regional transit authority, which might affect economies of scale but which would limit the City's direct control of transit. CONSEQUENCES: If this basic package is not funded, the transit system will be abandoned, the personnel laid off, and the vehicles and other property sold. 1 MICROFILMED BY .� JORM MICR6LAB CL MI- Hal I'.i> I10!:i.i h11CROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINLS, IOWA DECISIr— PACKAGE DATE: ]ILI 77 PREPARED BY: Hugh A. Mose, Jr. DEPARTMENT: Public Works LEVEL OF 2 3 APPROVED BY: Richard J. Plastino UNIT: Mass Transportation - Current i ACTIVITY DESCRIPTION: RESOURCES CURRENT BUDGET Provides mass transit service to the City at the level operated REQUIRED FISCAL YEAR FISCAL YEAR before evening service was instituted. No. Personnel 17 18 1) Includes all 6 route pairs currently operated. 142,643 '181,106 Personal Serv. $ i 2) Buses run on half hour headways, except, Wardway-Goodwill 25,472 29,586 (hourly). omnoditiea 3) Provides service 6:15 a.m. - 6:15 p.m., Monday - Saturday. erv. s charges 64,295 63,317 February, and March. 4 Includes winter trippers during January, apital outlay 38,385 50,610 i TOTAL $270,795 324,619 ADVANTAGES/BENEFITS: Provides an acceptable level of service to almost all areas of the community; offers excellent off-peak service, somewhat crowded rush-hour service. m ^' Reduces downtown parking and traffic congestion. Coordinates well with transit services offered by Cambus and Coralville Transit. Provides a viable transit alternative to "choice" rather than only "captive" riders. OPTIONS: Same as Level 1. I CONSEQUENCES: onmunity will suffer the loss of its present excellent transit service. Midday If this level is not funded, the c service, which is used extensively by the elderly, will be cut back, Saturday service, which caters to shoppers and other non -workers, will be reduced, and during the winter buses will have to bypass people standing on the curb. I -.. .I MICROIILMED BY DORM MICR6LAB CWAL pAr 1;1:. .:i J; 'IM'd 411 f.ROFILtdED BY 1 JORM MICR+LA9 BUDGET SCAL YEAR 7 38,690 16,182 71,794 7,430 134,096 during tution ,he MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, 10WA DEPARTMENT_ Pnblir Workc UNIT —Mass Macs Transpor a ion EXPENDITURE DETAIL CLASSIFICATION RY MPLOYEES AUTHORIZED BUDGET 1978 FY 1979 FY 1979 rtKSUNAL SERVICES LEVEL 1: Transit Manager Senior Driver 1 1 $ 16,440 Dispatcher 2 1 12,492 Maintenance Worker II 1 1 1 1 11,436 Bus Driver Maintenance Worker I - PT 16 2 20 11,160 215,976 Temporary, Overtime 3 21,377 SUBTOTAL Health & Life Insurance 23 = 27 = 22,400 �-311,281 TOTAL 145 325!2616' LEVEL 2: Bus Driver - PT Maintenance Worker II 17 0 16 1 $ 103,971 Maintenance Worker I - PT 0 1 11,964 Temporary, Overtime 4,370 SUBTOTAL 17 18 7,032 127 337 Health & Life Insurance — = FICA & IPERS 6,897 TOTAL 46,872 186 1 106 LEVEL 3: Bus Driver - PT * 5 $ 37,035 Health & Life Insurance — TOTAL 1,655 36— 8 690 *No employees authorized, but five have been hired to implement service improvements funded by a State DOT grant. 184 MICROFILMED BY JORM MICROL49 CLDAR. RAF ;;10 • X, .101!:FS MICROFILMED BY JORM 14ICROLAB CEDAR RAPIDS AND DES MOINES, 10',JA DEPARTMENT Public Works UNIT Mass Transportation EXPENDITURE DETAIL CLASSIFICATION EMPLOYEES AUTHORIZED BUDGET [Y-1 978 FY 1979 fY 1979 CAPITAL OUTLAY LEVEL 1: None J LEVEL 2: Desk, Heavy Use ` Executive Chair Wet/Dry Vacuum Transfer to Replacement Reserve TOTAL LEVEL 3: Installation of intrusion and fire alarms Replacement of overhead garage doors 2 -way radio system - 10% share - Auto to replace #630 - 10% share TOTAL 185 111CROFILMED BY JORM MICR6LAB Cf Dlllt I+,11'; BS JCS :101'11:5 $ 330 130 150 50,000 MUM $ 2,400 1,600 2,930 500 5 7,430 FIICROFILMED BY JORM 141CROLAB CEDAR RAPIDS AND UES MOINL), 10WA GENERAL TRANSPORTATION STREET SYSTEM MAINTENANCE FUNCTION SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Persona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ 88,691 $ -- $ (11,476) $ -- $ 20,401 $ -- 5,234 51000 7,500 573 -- -- 2,148 -- 1,300 458,263 655,290 570,617 $ 466,218 $ 680,691 $ 579,417 $ 167,335 $ 253,780 $ 241,752 79,134 104,350 153,005 95,935 106,237 132,860 212,505 217,800 43,000 -- 10,000 -- $ 554,909 $ 692,167 $ 570.617 $ -- $ (11,476) $ M676) um MICROFILFICO BY JORM MICRALAB U:Jr1H k"d ld: 141i:ROPILMED BY JORM 141CROLAB CEDAR RAPIDS AND ULS MOINES, I0'+4A GOALS AND OBJECTIVES FUNCTION Public Works ;- FUND General ACPIVTTY Street System Maintenance PROGWI Trans ortation ACTIVITY DESCRIPTION: The function of the Street Division is to provide maintenance and improvement of the street system of the City. Specific work functions include repair and improvement of streets, alleys, bridges, and sidewalks; removal of snow; removal of leaves; cleaning of streets and catch basins; and minor work on City -owned buildings.' ACTIvITY GOAL: 1. To provide the highest slevel streetfsystem andand stormmaintenance drainageofacilinsis ities. tent with funds available to the City range 2. To establish records to eliminate oversights and develop long - planning for street system maintenance. " ACTIVITY OBJECCIVHS: 1. To reduce citizen complaints through preventative programmed maintenance. 2. To improv in-depth analysistofestreet sts ystemvoperations�by September, 1978. 4. To construct and renovate eight modulars at service building by June, 1979. ACTNI f ' DIEASUR5S4T: 1. volume of complaints received - compare FY78 to FY79. 2. Visual observation of street cleaning. 3. Computerized management reporting system - n a. Standard vs. actual output per manhour (How hard employees work b. % of work performed (schedule vs. unscheduled). Ied?) s How well planned?) being followed?) c. Amount of work performed (planned vs. actual). ( P d. Labor utilization. (What work is performed?) alysisyoenn ual e. Expenditures an(City expense vs. contracted servicDoes es expense). budgeted estimate?) 4. Successful completion of project. _. ACTNI�YSIS' roblem areas such Achievement of above objectives will present insight into p as productivity, priorities, high cost maintenance items and should allow remedial action to be taken both during FY79 and FY80• Items which appear to be more expensive done in-house could be contracted out with the assurance that it was more economical. r:. 187 141CROI IL1-0CD By JORM MICR¢LAO :YJN; Itd. • 11, 'V.111� h T• •+r' MICROFILMED 01' JORM MICRdILAO )GET U YEAR 500 500 000 would ss oral employees perin- eeping. I.11CROFILMED BY JORM MICROLAB CEDAR RAPIOS AND UES 140INLS, IUWA DECISI'-' PACKAGE DEPARTMENT: Public Works (Street System Maintenance) DATE: 11/9/77 PREPARED BY: Minter APPROVED BY: Plastino LEVEL 3 OF 3 UNIT: Projects desired by Council RESOURCES CURRENT ACTIVITY DESCRIPTION: REQUIRED FISCAL YEAR Provides for Oiling of rock roads. No. Personnel _ Provides for purchase of an oil storage tank. - — Personal Serv. Provides for contractor support for moving five additional modulars. ommodities 1,000 erv. a Charges apital Outlay - TOTAL 1,000 BUDGET FISCAL YEAR 8,424 15,000* 6 , 000** 7,500 36,924 J ADVANTAGES/BENEFITS: including rough carpentry Would allow completion of oiling rock roads as desired by Council. o Would allow completion of moving, modulars from Clinton Street to the service building, This oil i work, utility connection, and oof nadifications. Would allow purchase of an oil storage tank to hold oil purchased ata cost an less than currently. storage tank would pay for itself in less than five years and should have an operational life of 25 years. OPTIONS: year or consider selling modulars to other interested parties. Could defer moving modulars this Could continue purchasing oil at the inflated price currently paid. Could continue to hold property owner responsible for oiling. CONSEQUENCES: Failure toconfusionaresultingrfromvthewdisruption of theill result in cserviceofacilitymodular due to c nstructionhwillis abe prolongefiscal dar. The City will continue to pay an inflated price of oil. The large volume of complaints regarding dust problems will continue. *Provides for large increase in aononodities for increased vtreet oiling Program mandated by erviceZ. *Prove increase is to crease n a contracted nervi to move modulara from Clinton St. to Service Building -� III CROP ILNEB BY DORM MICROLAB MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND ULS MUINLS, IUWA CLASSIFICATION PERSONAL SERVICES LEVEL 1: Superintendent of Streets Asst. Supt. of Streets Maintenance Worker III Maintenance Worker II Maintenance Worker I Overtime SUBTOTAL Health & Life Insurance TOTAL LEVEL 2: Temporary LEVEL 3: Overtime EXPENDITURE DETAIL 1 1 6 5 4 17 191 191 1 1 6 5 4 77- 141CRorILMED By JORM MICR+LAB DEPARTMENT PUBLIC WORKS UNIT STREETS BUDGET I — FY 1979 — JI $ 18,768 12,972 73,616 52,920 35,584 17,440 2 ,300 11 528 222 828 4 10,500 5 8,424 MICRDFILMCD 6Y i JORM MICR46LAf3 MICROFILMED BY JORM MICROLAB • CEDAR RAPIDS AND UES 1.10INES, IOWA GENERAL ENVIRONMENTAL PROTECTION PROGRAM SUMMARY — ACTUAL ESTIMATE BUDGET CLASSIFICATION FY 1977 FY 1978 FY 1979 $ 40,698 $ (35,630) $ 6,254* - BEGINNING BALANCE RECEIPTS: $ 70,982 $ 137,595 $ 53,953 j -- Property Taxes -' Other Receipts: 4,820 5,420 5,000 Licenses & Permits _ Fines & Forfeitures 5,114 2,000 -- — Charges for Services __ Intergovernmental Revenue -- 2+142 2,500 -- Use of Money & Property 3,785 41500 4,000 Miscellaneous Revenue i Transfers: -- Bond Transfers 1273 8,008 3,400 Expense Transfers _ Other Transfers -- g 88,116 $ 160,023 $ 66,353 TOTAL RECEIPTS EXPENDITURES $ 59,479 $ 77,530 $ 47,56 Pe— rsonaiServices 6,995 Commodities 6,094 8,641 9,986 Services & Charges 11441 8,358 7+861 Capital Outlay , -- Debt Service 80,435 -- Transfers $_l 64.L444 $ 94.662 $ 72,607 . TOTAL EXPENDITURES $ 35,630) $ 29,711 $---0 ENDING BALANCE _ *Sanitation/Recycling balance of $23,457 transferred to Administration. 193 141CROPILMED BY JORM MICR+LAE f.LUAi; ItAl ii�"� :A.S '�i01;9Ei f11CROFILMED BY JORM MICROLAB CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES `Personaservices Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE • CEDAR RAPIDS AND DES MOINES, IUWA GENERAL ENVIRONMENTAL PROTECTION SANITATION/RECYCLING FUNCTION SUMMARY ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 S 14.449 $ 16,106 $ --' g -- $ 11,702 $ -- 5,114 2,000 -- $ $ imn $ -- $ 3,457 $ 6,351 $ __ $ 3.457 $ 6,351 $ "- $ 16.106 $ 23.457 S -- 194 *Balance transferred to Administration ♦ -,' �MICROFIL141D BY DORM MICR¢LAB CLOAK Ib1FI!h • A" 5101%! " MH CROFILMED BY DORM MICROLAB CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES pe— rsona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE • CEDAR RAPIDS AND DES NUINES, IWIA GENERAL ENVIRONMENTAL PROTECTION CEMERY FUNCTIO_ N SUMMARY ACTUAL ESTIMATE BUFY FY 1977 FY 1978 $ 26,249 8 (51,736) $ 6.254 $ 70,982 $ 125,893 $ 53,953 4,820 5,420 5,000 2,142 3,785 2,500 4,500 4,000 1,273 8,008 3,400 $ 83,002 $ 146,321 $ 66, 353 $ 56,022 $ 63,802 $ 47,004 7,756 6,995 7,530 8,641 9,986 6,094 11,441 8,358 7,861 80.435 —_-- �— $ 160. _987 $_88 .331 _ $ $ 51 736S 6.254_ $ 195 MICROFIL14ED BY JORM MICR4�LAB CI.OnR P.gl'I:C. I'1IS !101'11.5 i MICROFILMED BY JORM MICROLAB FUND General CEDAR RAPIDS AND UES FIUINLS, IOwh GOALS AND OBJECTIVES FUNCTION Parks and Recreation PROGRAM Environmental Protection ActivityACI.1VTTY Cemetery ACTIVITY DESCRIPTION: The function of the Cemetery Division is to provide well maintained grounds and a dignified atmosphere for interments. Specific work functions also include a detailed -- record-keeping system, regular vehicle maintenance, and assistance with Forestry projects throughout the City. ACTIVITY GOAL: 1. To provide top-notch service in an attractive setting for a specific need - the funeral. 2. To increase the established public relations program of seasonal media releases, close personal contact with visitors to the Cemetery, and prepared "hand-outs" covering the Cemetery regulations. 3. To duplicate all Cemetery records and maps so that one complete set will be at the Cemetery and a second at the City Clerk's office. ACTIVITY OBJECTIVES: 1. Reduce work projects outside the Cemetery - Forestry by 5% and other projects proportionately during FY 79. This is the only way a small crew can handle the work load properly. 2. Increase by 5% the numbers of media releases and double the "hand-out" program to foster and preserve a continuing public relations program during FY 79. 3. Provide for and ensure future care of unique Cemetery fixtures such as mausoleums, ornate stones, and built up, enclosed lots by increasing efforts to contact possible heirs during FY 79. 4. Reduce actual outside machinery and man power time per interment by 14 hours so that conserved time can be utilized by crew for equally important record-keeping in the office. ACTIVITY MEASURZIENT: 1. Percentage of actual crew working hours spent outside the Cemetery: 2. Public relations program: FY 77 (actual) FY 78 (anticipated) FY 79 (proposed) Media Releases 5 8 12 196 1CMDFILMED BY I JORM MICR6LAB Personal Hand-outs 30 50 100 Highest Month Lowest Month Ave. Monthly % FY 77 (actual) July - 33% March - 2% 12.75% FY 78 (anticipated) August - 22% March - 2% 12.10% FY 79 (proposed) July - 20.5% March - 2% 11.50% 2. Public relations program: FY 77 (actual) FY 78 (anticipated) FY 79 (proposed) Media Releases 5 8 12 196 1CMDFILMED BY I JORM MICR6LAB Personal Hand-outs 30 50 100 t11CROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MUINLS, IOWA GOALS AND OBJECFIVES FZJi`7D General FUNCTION Parks and Recreation PROGRAM Environmental Protection Activity ACFIVT'FY Cemetery ACTIVITY MEASUREMENT (continued): 3. Communication steps to be taken during FY 79: a. Continue the search for heirs of families via mail; b. Meet with various senior citizens who may have knowledge of heirs or ownership; c. Review all available City and County records; ation received, eliminating only when proven d. Continue to record all inform false; e facts reordscted with duplicateery forieveryedocumenting burial involved. 4. Time involvement for interments including cremains: # of Outside Funeral Ave. Funeral Ave. Time farCreeords ^I Interments Time (hours) Time (hours) Supt. 7g 876.0 12 1.5 hrs. 0 FY 77 (actual) 839.5 11.5 1.0 hrs. .5 hrs. FY 78 (anticipated) 73 766.5 10.5 0 1.5 hrs. FY 79 (proposed) 73 ACTIVITY ANALYSIS: r ! The above objectives are designed to do the best building and grounds maintenance and record-keeping program possible with limited man power. It is hoped, but not assured, that sufficient additional time will be available for important training _ sessions on safety and innovative work procedures. Time will be spent on a personal basis with as many visitors to the Cemetery as is possible. The shift from Superintendent to crew for administrative duties, record-keeping, and public relations may not be feasible with such a small crew. If not, it will have to be abandoned. Preferevel III of age se t will ow the ry Staff operate with efficiency iand nwill kinitiate uthe inecessary limprovementseo to prevent deterioration. 197 Id ICROFILM[B BY JORM MICR�LAB DEPARTMENT: UNIT: MICROFILMED BY JORM MICROLAB and Recreation CEDAR RAPIDS AND UES MOINES, IOWA DECISI PACKAGE LEVET. 1 OF I ACTIVITY DESCRIPTION: --Provides management and supervision of the Cemetery Division. --Provides limited safety training and other educational sessions. --Provides required courtesty for funeral services. --Provides for standard Cemetery grounds maintenance (mowing, snow removal, etc.). --Provides phone coverage at the Cemetery office only during break time. --Provides for very limited outside work projects. --Provides for essential work on Cemetery records and maps. —Provides for limited preventative maintenance for buildings and grounds. --Provides for replacement of Cemetery landscaping in designated areas. *Personnel costs budgeted here in FY78 are budgeted under Forestr DATE: December b, 1977 PREPAREDPREPARED BY: Billie Hauber APPROVED BY: Dennis Showalter RESOURCES REQUIRED No. Personnel CURRENT FISCAL YEAR 4 BUDGET FISCAL YEAR 3 Personal Serv. 63 802 47-n04 ommodities 7,530 7,756 erv. & Charges 8,641 9,986 apital Outlay 8,358 7,661 TOTAL 88,331 72,607 FY79. m ADVANTAGES/BENEFITS: anagement, and supervision to the Cemetery Staff with some opportunity for --Provides some directive support, m training and assistance. --Provides for additional equipment replacement and additions. --Provides for somewhat improved public relations with basic grounds maintenance, and availability of staff for limited record checking and information requests. OPTIONS: --Management and training could be provided by the Director or other divisions in the department. --Public relations could be handled by Administration. --Some grounds maintenance could be done by other divisLm4s/departments. CONSEQUENCES: --Increased work load for others not directly associated with the division. --Lack of supervision and incentive would induce poor work habits and inefficient use of work time. --Absence of direct link with chain of command would Likely lend to a lack of sense of belonging, a breakdown in moral, and increased accidents. I4I CROF I LI4ED BY DORM MICR6LAB CLIIAP. k;d'I fi'. .iLS '40;CES MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MUINES, IOWA DEPARTMENT PARKS AND RECREATION UNIT CEMETERY EXPENDITURE DETAIL EMPLOYEES AUTHORIZED BUDGET CLASSIFICATION FY 1978 FY 1979 FY 1979 PERSONAL SERVICES LEVEL 1: Cemetery/Forestry Superintendent 1 1/2 1 3/4 $ 8,274 10,107 Senior Maintenance Worker 1 11,436 Maintenance Worker II 1 1 3/4 6,633 Maintenance Worker I 7,925 Temporary, Overtime - 4 3 44,375 SUBTOTAL 100 Health and Life Insurance 2,629 5 47,004 TOTAL 250 CAPITAL OUTLAY LEVEL l: 1/2 ton pickup truck 5 5,000 425 Mist blower sprayer 500 Burton trimmers (2) 150 Battery charger 100 Artificial grass 100 Lot pins 700 Landscaping 250 1211 saw 18" mowers (2) 186 450 Nylon string trimmers (2) 7+861 TOTAL 199 � MICROFILM BY .� JORM MICR¢LAS I r4100FILMED BY JURM MICRDLAB CEDAR RAPIDS AND DES MUINL), IUeJA LEISURE & CULTURAL OPPORTUNITIES PARKS & RECREATION LIBRARY CBD MAINTENANCE I4ICROI ILMED BY DORM MICR�LAB 3 3 m: C.. F m Ro n', C C c ID r O v 0 Z m N MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, IOWA GENERAL LEISURE & CULTURAL OPPORTUNITIES PROGRAM SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 BEGINNING BALANCE $ 37.644 $ 59,021 $ 15,293 RECEIPTS: Property Taxes $ 824,372 $ 878,480 $ 1,073,339 Other Receipts: -- Licenses & Permits 14 081 16,000 14,000 Fines 8 Forfeitures 188,960 178,945 134,100 Charges for Services -_ -- Intergovernmental Revenue 9 842 7,000 9,000 Use of Money & Property 10,332 7,900 14,400 Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers -- 60,035 '- 90,300 - _ Other Transfers -- TOTAL RECEIPTS $ 1.107.622 $ 1.178.625 $ 1,2d4,839 EXPENDITURES Persona-FServices $ 735,825 $ 875,682 $ 893,222 91,573 Commodities 73,044 172,255 85,111 170,105 182,718 Services & Charges 93,776 91,455 92,619 Capital Outlay Debt Service 11,345 - -- Transfers TOTAL EXPENDITURES $1,086.245 $ 1.222.353 $ 1,260,132 ENDING BALANCE $ 59.021 $--i5.293 $ -0- 200 1 MICROFILMED BY JORM MICR+LAB cL)k kA[ :a, • ,1.`.'1oca'- 1,11CROFILMED BY JORM MICROLAB 0 CEDAR RAPIDS AND DES RUIN U , !OWA FUNCTION SUMMARY GENERAL LEISURE AND CULTURAL OPPORTUNITIES PARKS AND RECREATION CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 BEGINNING BALANCE $ 56,806 $ 49,610 $ 16,377 RECEIPTS: Property Taxes $ 500,415 $ 596,344 $ 670,808 Other Receipts: Licenses & Permits -- -- -- Fines & Forfeitures -- -- -- Charges for Services 105,786 103,270 85,600 Intergovernmental Revenue -- -- -- Use of Money & Property 9,842 7,000 9,000 Miscellaneous Revenue 7,119 5,900 11,400 Transfers: Bond Transfers -- -- -- Expense Transfers 60,035 25,300 Other Transfers -- -- TOTAL RECEIPTS $ 683.197 $ 737,814 $776,808 EXPENDITURES PersonaT-Services $ 454,326 $ 540,372 $ 555,425 Commodities 63,342 76,761 80,473 Services & Charges 128,032 129,114 133,318 Capital Outlay 33,348 24,800 23,969 Debt Service -- -- -- Transfers 11,345 - - TOTAL EXPENDITURES $ 690,393 $ 771,047 $ 793,185 ENDING BALANCE $49,610 $ 16,377 $ -- 201 141CRor I LMED BY JORM MICR+LAB UJAC ItA>::i - .11" Id0i 7r`I I mICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MOINLS, IUrIA GOALS AND OBJECTIVES FUND GENERAL FUNCTION PARKS & RECREATION PROGRAM LEISURE & CULTURAL OPPORT. ACTIVITY ADMINISTRATION ACTIVITY DESCRIPTION: The function of the Administration activity is to: 1) Direct and oversee operations in the Department's three divisions: Recreation, Parks, and Cemetery-forestry/Weed Control. 2) Coordinate the efforts of the above divisions and to coordinate City projects with other City departments and divisions 3) Supply administrative and secretarial services to the Department's i divisions 4) Supply necessary information and services to the Parks and Recreation Commission. -ACTIVITY GOAL: To provide Parks and Recreation Services through the efforts of a well -motivated — efficient work force at a level of service desired by the City Council. i ACTIVITY OBJECTIVES: 1) Prompt dissemination of information from the Council, City Manager, other Department and Division heads, and the Parks and Recreation Commission to appropriate division heads and divisions. 2) Systematic monitoring of divisions to ensure that each is functioning at top capacity for the whole 12 month period. 3) Insure uniform evaluation criteria as much as possible for all employees of the Department. 4) To develop a set of guidelines for each division so that it can be determined whether work has been done and done satisfactorily. ACTIVITY MEASUREMENT: 1) Measurement will be reflected in how well divisions serve the public and the number of legitimate complaints. 2) Quality will be measured by results and comments on city monthly survey and by comments made on "Request for Service" forms available at the Recreation Center and at some parks. 3) Measurement will be done by continuing to survey selected eight -block areas using the Leisure Needs Survey instrument designed in 1976 and evaluating the results. ACTIVITY ANALYSIS: 202 Mi CRO MED BY ' JORM MICR#LAB C[0Anl P,1 i' ':. • .:LS NM:'I_. " 141CROFIL14ED BY JORM MICR6LAB {Lir IJ`. UL:, 3 ITS )GET 1L YEAR 1 034 160 325 0 519 m MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINLS, IOWA DEPARTMENT PARKS & RECREATION UNIT ADMINISTRATION EXPENDITURE DETAIL CLASSIFICATION �FMPL OYEES AUTHORIZED BUDGET 978FY 1979 FY 1979 PERSONAL SERVICES LEVEL 1: Director of Parks & Recreation Health & Life Insurance TOTAL . LEVEL 2: Senior Clerk Typist Health & Life Insurance TOTAL 1 1 $26,064 919 26,983 1 1 $10,718 316 Tl —1 1034 205 T141CROFILMEO BY ' JORM MICR+LAB LLiAR RAI—I Lei. • AL' 51U1FS MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND OLS MUINES, IUVIA COAIS AND OBJECTI\ES MCTION Parks and Recreation FUND General I ROGRA 1 Leisure & Cultural OpportunitieEVCYIVITY Parks ACTIVITY DESCRIPTION: The function of the Park Division is t, provide the public with open space and adequate facilities for outdoor leisure time activities. Specific work functions include construction, designatedaareasanir of al care and nd rmaintenancelofaturf, trees, cilities in pand �related playgrounds, plantings; snow removal; refuse pick up and related duties. ACTIVITY GOAL: 1. To provide a high quality level of services necessary to meet the needs and desires of the public. 2. To establish a long-range system of park development and expansion based upon citizen demand and available resources. ACTIVITY OBJECTIVES: mlaint 1 improve refuse handling d and reduce citizen CO barrel containersntosbenphased tandard �out containers, and replaced with 30 gallon galvanized cans. Racks will be built during slack season to hold the cans, and plastic liners will be used to reduce odor and habitation of insects. Expected completion date - October,197grounds. A wild 8. 2. Establish an endangered plant species area in a park or public flower garden and selected native grasses could also be incorporated ingthe lisa e plan. Area would provide an additional plant display for public also be used for educational and experimental purposes. erosion and for added 3. Stabilize the bank of the small pond in City Park to safety. Expected completion date - December, 1978. 4 Install water systems d North (drinkinqua�enParks, in VillaExpected Pheasant completionidateOakJune,e1979. Court 5. Development of riverfront property along Sand Road (approximately 26 acres). On-going. 6. Construct four (4) tennis courts in Willow Creek Park. Completion date -June, 197 ACTIVITY MEASUREMENT: 1. Large barrel containers present problems with handling due to excess weight and being too large to fit packer unit openings. Complaints of smelly garbage and flies will be greatly reducdexhibeit)wcouldith hbeucomparedse of awith thestic HickoryHill Nature 2. Such a plant display Trail. Requests for scheduled hikes from local schools and other organizations have been numerous. 3. Concrete paver blocks would be used for bank support. Finished area to be seeded to grass er 4 areuonerserviced requestimost roften hood m�a mentioned. Watersystemswilltservefountains adual purpose both for public use and for availability to flower beds and trees. 5. Construct two (2) softball diamonds with parking area; additional community garden plots; picnic area and additional landscaping. 6. Project completion. 206 MICROFILMED BY JORM MICR6LA9 0 MILROFILMEO BY JORM NICROLAB CEDAR RAPIDS AND DES MOINES, 1061A GOALS AND OBJECTIVES FUND General I.1P,uiw Parks and Recreation PROGRAb1 Leisure & Cultural Opportunities ACTIVITY Parks ACTIVITY ANALYSIS: Accomplishment of Objectives 1 through 5 can be done in-house utilizing existing personnel. Objective 2 would be initiated on a small scale and would be an on-going project. All the above objectives are important in that they relate back to the basic function of the Park Division - to provide and maintain adequate facilities based upon public demand and available resources. 207 1 MICROI ILMED BY JORM MICR#LAB CI AN tin; im • ,I1 '� 10Mi_S MICROFILMED BY JORM MICROLAB DEPARTMENT: Parks & Recreation CEDAR RAPIDS AND DES MOINES, IOWA DECISION PACKAGE UNIT: Parks LEVEL I OF 2 ACTIVITY DESCRIPTION: -- Provides for trash pickup once a week. -- Provides for weekly mowing of high use areas and once every two weeks for balance of areas. -- Provides for once a week cleaning of picnic shelters - three times a week for restroom facilities. -- Provides for twice a week ball diamond maintenance. -- Provides for snow removal in park areas only. -- Provides for leaf mulching. -- Provides basic equipment maintenance and repair. -- Provides for skating pond ice re -surfacing once a week. -- Provides for emergency construction and repair of buildings and facilities. ADVANTAGES/BENEFITS: DATE: November 7, 1977 PREPARED BY: Howell APPROVED BY: Showalter RESOURCES CURRENT BUDGET REQUIRED FISCAL YEAR FISCAL YEAR Personnel 11 11 M. erv. 6 ChargesJI Nln �"+�" 'apital outlay 22,300 12,990 TOTAL 1 267,012' 1 249,598 N opo -- Provides minimum basic services of mowing, park maintenance, and repair services. -- Provides for some replacement of equipment. OPTIONS: -- Assign mowing of non -park areas to Street Department or other City departments. -- Contract with private business to pick up all trash and refuse. -- Assign ball diamond maintenance to leagues. -- Contract or assign to other City departments all construction, maintenance, and repair activities. -- Don't mulch leaves. CONSEQUENCES: -- Probable increase of citizen complaint because of more litter in parks. -- Poor quality turf from inadequate mowing and leaf disposal. -- Probable citizen complaints because of unclean facilities. -- Limited winter use of parks because of more ice and snow on walks and streets. T NICROFILNCD BY JoRM MICR+LA6 C! 0AP Vali I:7:. JL '10.9(7 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, IW,A DECISION PACKAGE DATE: December 6, 1977 PREPARED BY. Howell DEPARTMENT: Parks & Recreation '- 2 OF 2 APPROVED BY. Showalter UNIT: Parks LEVEL RESOURCES CURRENT BUDGET ACTIVITY DESCRIPTION: -- Provides for one (1) additional trash pickup per week. REQUIRED YEAR FISCAL YEAR FISCAL -- Provides for weekly mowing in most areas. -- Provides for cleaning picnic shelters one (1) additional time per No. personnel 2 2 week. -- Restrooms six (6) times per week. three (3) times per Personal Serv. 24 057 31 685 4,007 =- Provides ball diamond maintenance an additional ommoaities 3,890 week.2,777 -- Provides for snow removal in assigned non -park areas - downtown and erv. & Charges 3,490 Urban Renewal. apital outlay 2,500 2,554 -- Provides for leaf pickup and composting. Provides skating pond ice re -surfacing one (1) additional time per -- week.TOTAL -- Provides for regular construction and repair of buildings and 33,937 41,023 facilities. ADVANTAGES/BENEFITS: -- Provides for regular and normal trash pickup, mowing, and maintenance activities. -- Saving leaves for compost will provide low cost organic (natter for of non -park soil amendments. city facilities. ro CD -- Provides for some maintenance, construction, and repair W -- Provides for replacement of some additional equipment. I oPTAle ional duties could be contracted or performed by other City departments. CONSEQUENCES: -- Increased chance of accidents from additional ice and snow on walks, steps, etc., resulting in possible lawsuits against the City. -- Will require purchase of commercial organic materials for soil improvement if leaves are not picked up and store for compost. -- Increased deterioration of buildings and facilities. -- Citizen complaint of ice and snow on walks and paths. I4ICROFILMED BY /e JORM MICR#LAB flJM R.v ;,r; • AL, !10 !'JC MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, 10YA DEPARTMENT PARKS & RECREATION — UNIT PARKS EXPENDITURE DETAIL CLASSIFICATION EMPLOYEES AUTHORIZED BUDGET FY 1978 FY 1979 FY 1979 PERSONAL SERVICES LEVEL 1: Park Superintendent 1 1 $ 18,420 _ 30,748 Senior Maintenance Worker 3 3 3 37,224 Maintenance Worker III 3 3 3 34,308 Maintenance Worker II 1 10,140 r Maintenance Worker I 1 Temporary, Overtime25.347 11 11 `. 164,187 SUBTOTAL Health & Life Insurance 7,994 S1 TOTAL LEVEL 2: Maintenance Worker III 1 1 1 1 $ 12,408 Y 10,460 Maintenance Worker II 7,068 Temporary 2 _ 2 2 3 SUBTOTAL — 1 749 Health & Life Insurance TOTAL 31.685 1-- 210 I4ICROFILMED BY - ' JORM MICR+LAE QWAP FA !: ',. • ;1','10M[' fA1CROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MOINES, IOWA DEPARTMENT PARKS & RECREATION UNIT PARKS EXPENDITURE DETAIL CLASSIFICATION EMPLOYEES AUTHORIZED BUDGET FY 1978 FY 1979 FY 1979 CAPITAL OUTLAY LEVEL 1: Trees for replacement 1/2 T Pickup Truck 3/4 T 4 -wheel drive Truck Trim Mowers (12) LEVEL 2: 6' Rear mount rotary mower Chain Saws (2) i I. i i — $ 1,030 4,500 5,560 1,900 TOTAL 2,990 $ 2,000 554 TOTAL S 2,554 211 f MICROFILMED BY � JORM MICR+LAS COON: RJV'1;2S :%LS Id017C5 MICROFILMED BY JORM MICROLAB GOALS AND OBJECTIVES PUND GENERAL PROGRAM LEISURE $ CULTURAL OPP ACTIVITY DESCRIPTION: CEDAR RAPIDS AND DES HOINL5, IUWA FUNCTION PARKS $ RECREATION ACTIVITY RECREATION The division is responsible for the operation of the Recreation Center, swimming pools, and playgrounds, and the coordination of a wide range of recreational activities and seLvices. With the advice of the Parks and Recreation Commission, the objective of thi§ division is to plan ,promote, conduct, and evaluate organized programs and recreation activities for the public. ACTIVITY GOAL: To provide a high quality year-round program of recreational and cultural activities. which will meet the needs of a population having varied characteristics and interests ACTIVITY OBJECTIVES: 1) Provide more cultural event trips for the general public. Increase to 2; complete by June, 1979. 2) Conduct out-of-state trips for the mentally retarded. Increase from 1 to 2; complete by June, 1979. 3) Develop an intern program for youth life guards. Train minimum of 2 people; complete by June, 1979 4) Develop a youth volunteer corps to work with special populations. Recruit minimum of two volunteers; complete by May,1979 5) Expand the family water safety program to Mercer Park pool. Program offered at City Park pool only now. Complete by August, 1979. 6) Conduct a community wide "New games" festival. Self -measuring; complete by June, 1979 7) Offer more co-ed programs for adults. Establish a recreation softball league composed of men's and womens teams; complete by September, 1978. 212 r -•' 141CRDEILMED BY 1 JORM MICR+LAB Ii.[WI RA; Ii!)h IV11 n1ICROFI0ED BY JORM MICROLAB GOALS AND OBJECTIVES CEDAR RAPIDS AND UES 1.101NES, IOWA FLI D GENERAL • FUNCTION_ PARKS AND RECREATION LEISURE $ CULTURAL OPP. ACTIVITY RHCREATIaN PROGRAM �--- ACTIVITY hEASUREMENT 1. Activity report indicating registration. Planning and implementing workload to be absorbed by existing staff. implementing workload 2. Activity report indicating registration. Planning and imp g to be absorbed by existing staff. staff ^1 3 Activity reports indicating participation. Added staff part-time needed to implement this objective; p added responsibility workload to be absorbed. ss report. Planning and implementing 4. Measurable by progre workload to be absorbed S. Measurable by progress report. Planning and implementing by existing staff.and implementing workload 6. Activity report indicating attendance. Planning to be absorbed by existing sublic response. Planning and implementing workload 7. Activity report indicating p to be absorbed by existing staff. g, Activity report indicating public response. Planning and implementingworkload staff. Part-time staff to be paid by anticipated to be absorbed by existing receipts. ACfIVI_ TY� S' In achieving objectives 9 and 10, cooperation will need to be secured with _ facilities, and willingness to help. other agencies for understanding, tem for the intern an would hope to receive coopams. Theon from greatesthe school obstacle tomaximumparticipation and volunteer youth programs• g in all activities needltoaberdeveloped.re satisfactory methods of informing Public J 213 "-'141CROf MER BY I JORM MICR¢LAB t.A.1%h{. Y.A( I.: • .)i �.- micas MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MOINES, 10WA DECI:STON PACKAGE DATE: November 4, 1977 DEPARTMENT; Parks & Recreation _N UNIT: Recreation LEVEL. 1 OF 2 A ACTIVITY DESCRIPTION: 1. Provide social recreation for senior citizens with Golden Age Club once a week and special activity days. RESOURCES REQUIRED MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MOINES, 10WA DECI:STON PACKAGE DATE: November 4, 1977 DEPARTMENT; Parks & Recreation PREPARED BY: L.ce UNIT: Recreation LEVEL. 1 OF 2 APPROVED BY: Showalter ACTIVITY DESCRIPTION: 1. Provide social recreation for senior citizens with Golden Age Club once a week and special activity days. RESOURCES REQUIRED CURRENT FISCAL YEAR BUDGET FISCAL YEAR No. Personnel 11 —. 11 269.71 2. Provide cultural arts program for all ages: 18 classes in fall and winter, children's drama troupe, Horizons variety program on Saturdays, children's drop-in crafts on Tuesdays and Saturdays, photo dark roam for public, periodic workshops and masters classes, summer concert series, exhibits. Personal Serv. 45 Commodities 31 870 34 200 Serv. s Charges 58 457 65,730 3. Provide physical activities in Center: 4 sessions of kindergym, 2 sessions of women's fitness, roller skating every Tuesday evening, 2 men's basketball leagues, 1 boys' basketball league, 3 men's volleyball leagues, 2 women's volleyball leagues, 6 racquetball classes and 2 tournaments, table tennis tournament, billiard tournament. (cnntinupd nn next P) capital Outlay 0 5,380 TOTAL 360,784 375,020 pa ADVANTAGES/BENEFITS: -- Provides basic recreation services that can be housed in the Center. -- Provides minimum summer playground programs for a few areas. OPTIONS: -- Activities could be conducted by other agencies and/or parent groups. -- Commercial recreation establishments could absorb some of the demand for facilities and -- School District could assume some responsibilities for activities and facility use. programs. CONSEQUENCES: -- This service level directly related to the number of personnel and amount of resources allocated. -- Loss of functions in schools and neighborhoods denying people of close -by activities and necessitating more travel if they choose to participate. -- Denial of some services to low and moderate income Persons who cannot offord to provide —acirl anter--,- gro-^ an•'/^_ co_^ cl.•Y' -acre-14ni. their own recreatlon through :41CROFILMED BY 1 JORM MICR6LAB l C1JAk W,; 1T, • .lC >101!11 a. 141CROF1LMED BY JORM MICROLAB DEPARTMENT: Parks & Recreation UNIT: Recreation CEDAR RAPIDS AND DES MOINES, WWA DECISION PACKAGE LEVEL I OF 2 PREPARED By-- APPROVED Y: APPROVED BY: DATE: November 4, 1977 RCTIVITY DESCRIPTION: table games until 10 p.m., Monday through Friday, 4. Provide drop-in use for basketball, volleyball, weight lifting, m. Monday through Thursday, 9 weeks in 1 to 5 p.m., Saturday and Sunday, 39 weeks of school year; until 10 p• summer. roller skating, s activities. 5Provide 35 play days for grade school children with crafts, oppo nun physical 6., Provide 11 different activities for special populations including integrated opportunities. Provide trips and special events. 7. Provide for three ten -team men's softball leagues. 8. Provide for two eight -team women's softball leagues. 9, Provide for two tennis tournaments for all ages. 10. Provide for 80 tennis classes for all ages. aures, 12. Provide 6 week summer playground program at 8 sites. 11. Provide 14 -team flag football league for 5th and 6th grade boys and girls. Activities include crafts, nature, sports, g music, dance, and special events. the suer; one from 1 to 8 p.m., one from 1 to 9:30 p.m., 13. Provide three public swimming pools open 12 weeks during the and one from 11 a.m. to 1 p.m. and 2 to 9 p.m. 14. Provide Center pool during the school year open Monday through Friday, Saturday mornings, and Sundays from 1 to 5 P.m. une and July including all ages and a ll 15.. Provide three sessions of swim instruction at three pools during J ability levels. 16. Provide five sessions of swim instruction in Centerth in wpool, inter Auguandst through ay. 17. Provide synchronized swimning program 18. Maintain Pool facilities for swim club, school teams, andin,V;ncclasses. 19. Provide for two co-rec volleyball leagues in school 9Ym the year for all ages. 20. Provide opportunities for various out-of-town bus triPsroursn9 21. Provide sports and games equipment on a loan basis arkoshelters, tennis courts. 22. Provide a reservation system for ball diamonds, p 23. Provide Santa suits for rent to groups. 24• Provide a farmers' market for 17 Saturday mornings. 25. Maintain a . Maintain a large recreation centing roolns, Iandpkitchenof lfor9groupses to uto se usetfor ahvarietyrof9fuincti nsjsure time. soc MICROFIL14ED 0Y ' JURM MICROLA13 Ll0AP PV IY. • ,.LI: '10141.-1 14ILROFILMED BY JORM MICROLAB CEDAR RAPIDS AND ULS MOINLJ, IUWA DECISION PACKAGE DATE: DEPARTMENT: PARKS & RECREATION I PREPARED BY: Lee I UNIT: RECREATION LEVEL 2 OF 2 APPROVED BY: Showalter OPTIONS: - Activities could be conducted by other agencies and/or parent groups. - Commercial recreation establishments could absorb some of the demand for facilities and programs. - School District could assume some responsibilities for activities and facility use. CONSEQUENCES, - Some people would be deprived of participating because of funds, lack of proper contacts, limit of facilities. - Schools probably not interested in senior citizen activities. - Most agencies would not also concern themselves with integration of the handicapped. !11CR0F1L1TD BY JORM MICR+LA6 1-10AP Ld' ;:16 • .�•.I; '401 :C; ACTIVITY DESCRIPTION: - Provide 18 cultural arts Classes in the summer and 6 more in the RESOURCES REQUIRED CURRENT BUDGET FISCAL YEAR FISCAL YEAR fall and winter. - Provide archery instruction 4 evenings per week during the school No Personnel 1 PT 1 PT year in the Center. - Provide additional hours in the Center gym and game room during thepersonal serv. 30,051 29,097 school year. Open until midnight on Friday and until 10 p.m. on 3,541 3,690 Saturday and Sunday. omnoaities erv. 6 Charges 6,495 6,330 - Provide additional hours in the Center gym and game room during the summer. Open Monday - Friday until 10 p.m. for 13 weeks. - Provide 10 additional play days for grade school children. Zapital outlay 2,000- - Provide 7 additional activities for special populations. - Provide an after-school elementary recreation program (ASERP) in 40,087 41,117 fall and winter at 13 sites. Activities include crafts, nature, and TOTAL N a+ ADVANTAGES/BENEFITS: - Provides opportunities for people of all ages to participate in organized leisure time programs - Provides opportunities for people of all ages to use a rather complete recreation center on a drop-in basis. - Provides games and sports equipment for people to check out and use at home or on outings. - Provides for people to take entertaining bus trips to places outside of Iowa City. in activities in their own neighborhoods with little - Provides opportunities for people to participate recreation travel. - Provides opportunities for people to learn new recreation skills and improve on others for more enjoyment of their leisure time. OPTIONS: - Activities could be conducted by other agencies and/or parent groups. - Commercial recreation establishments could absorb some of the demand for facilities and programs. - School District could assume some responsibilities for activities and facility use. CONSEQUENCES, - Some people would be deprived of participating because of funds, lack of proper contacts, limit of facilities. - Schools probably not interested in senior citizen activities. - Most agencies would not also concern themselves with integration of the handicapped. !11CR0F1L1TD BY JORM MICR+LA6 1-10AP Ld' ;:16 • .�•.I; '401 :C; MICROFILMED BY JORM 141CROLAB CEDAR RAPIDS AND DES MOINES, 10WA DECISION PACKAGE -2- RECREATION - LEVEL 2 of 2 ACTIVITY DESCRIPTION (CONT.) physical activities with limited enrollment in the two sessions. - Provide an additional two week summer playground program at two additional sites. - Provide for opening the Center pool additional hours from 5-9 p.m. on Sunday during the school year. - Provide archery instruction in sumner for all ages. - Provide physical activities for children at Ilawkeye Court, 6 weeks in fall. - Provide crafts at Mark IV during the school year. - Provide supervisor for miscellaneous summer activities program at Mark IV. - Provide soccer program for four weeks in fall. - Provide 8 school gyms open on eight Saturdays in winter for grade school children. - Provide school gyms open on Sunday afternoon in winter for junior and senior high students and adults. - Provide 1 school gym open 15 Sunday afternoons in winter for junior and senior high students and adults. - Provide 5 school gyms open 5 evenings each for family activities in winter. - Provide child care for parents of Center participants in morning during the fall and winter. i Y• �C� I41CROFILMED BY J JORM MICR6LAB 1 .. 0 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MUINLS, IOYJA DEPARTMENT PARKS & RECREATION UNIT RECREATION EXPENDITURE DETAIL CLASSIFICATION EMPLOYEES AUTHORIZED BUDGET FY 1978 FY 1979 FY 1979 PERSONAL SERVICES LEVEL 1: Recreation Superintendent 1 1 1 $ 20,412 13,584 Asst. Recreation Superintendent 1 4 50,032 Recreation Program Supervisor II 4 1 1 12,492 Secretary 1 1 10,524 Senior Clerk Typist 1 1 12,912 Maintenance Worker III 2 2 '18,880 Maintenance Worker I Temporary122,881 -11- 261,717 SUBTOTAL 7'993 Health & Life Insurance 269,7 0 TOTAL LEVEL 2: Recreation Supervisor (3/5)1 1 5,944 23 135 Temporary j 29,079 1 SUBTOTAL _ _ 18 Health & Life Insurance 29,097 TOTAL 0 218 MICRorILMED BY .i JORM MICR+LAB LLDAP kA;:5, • A.S!4VIF5 MILROFILMED BY JORM MICROLAB CEDAR RAPIDS AND ULS MOINES, IUWA DEPARTMENT p • RECREATION UNIT RECREATION EXPENDITURE DETAIL EMPLOYEES AUTHORIZE CLASSIFICATION FY 1978 FY 197 I 1' CAPITAL OUTLAY LEVEL 1: Station Wagon, intermediate (replacement) Typewriter (replacement) Dumpster (replacement) File cabinets, four -drawer (2) TOTAL i I LEVEL 2: Diatamaceous earth feeder (replacement) Filter elements (2 - replacement) TOTAL ' J 219 141CROFILMED BY .I JORM M1CR�LA9 BUDGET FY 1979 y 4,000 760 300 320 5,380 y 1,400 600 am* MILROiILMED BY DORM MICROLAB CEDAR RAPIDS AND UES NUINL�, IUwA GOALS AND OBJECTIVES FUND GENERAL FUNCTION _ PARKS & RECREATION ACTIVITY FORESTRY/WEEDS ACTIVITY DESCRIPTION: The function of the Forestry Division (one person) is to provide maintenance for City trees, to maintain records, and to assist other City departments with forestry -oriented problems. A second function is the enforcement of the Weed Ordinance. ACTIVITY GOAL: 1) To provide and maintain the current level of trimming, removal, and general tree care operation, promoting healthy trees and eliminating liabilities within the framework of reasonable costs and more productive use of commercial contractors. 2) To continue the established public relations and recording systems used in Forestry which will increase productivity, and decrease the opportunity for error and citizen complaints. ACTIVITY OBJECTIVES: 1) Reduce the expenditure of Cemetery crew person hours on Forestry projects by 5% during FY79. The project can be accomplished by practicing preventive forestry care; utilizing commercial contractors under a more efficienctly supervised operation. 2) Increase by 10% the street trees to be trimmed by commercial contractors in FY79 by increasing the size and number of contracts. 3) Continue to monitor the Weed and Turf Ordinance with updating or corrective amendments as needed during FY79. 4) Reduce the number of Forestry and Weed Ordinance violations issued during FY79 by 5%. To be accomplished by increasing the amount of media releases explaining Ordinance compliance measures coupled with a more realistic ordinance. 5) Maintain and attempt to increase by 10% the informational (resource) services to.other City departments/divisions and government services during FY79, such as plant lists for projects, inspection service, pest control, source of supplies for plants and chemicals, draw landscape plans, and act as a resource consultant. ACTIVITY MEASUREMENT: 1) Cemetery crew person hours spent on Forestry calls: FY77 - 283.5 (actual); FY78 - 285; FY79 - 270.75 (anticipated goal). 2) Street trees trimmed by commercial contract: FY77 - 370 (actual); FY78 - 550 (budgeted); FY79 - 605 (anticipated goal - 10% increase). 3) When enforcement of a specific phase of any ordinance creates a continued problem of enforcement, the proper procedure must be automatic review with corrective measures. This is the plan for the Weed & Turf Ordinance during FY79. 4) Ordinance violations: FY77 - turf = 296, forestry = 339 (actual); FY78 - turf = 294, forestry - 360 (prorated); FY79 - turf = 279, forestry = 342 (anticipated goal). 220 III CIlOf I LIIF.m BY JORM MICR+LAEI U JAT k.;,, , ,, ,1 ,10:':!:', MICROFIL14ED BY JORM 14ICROLAB CEDAR RAPIDS AND UES MOINLJ, 10wA -2- GOALS AND OBJECTIVES FUND GENERAL FUNCTION PARKS AND RECREATION PROGRAM LEISURE & CULTURAL OPPORT. ACTIVITY FORESTRY/WEEDS ACTIVITY MEASUREMENT (CONT.): 5) Resource information to other City departments/divisions: FY77 - 60 occasions (actual); FY78 - 63 (proporated); FY79 - 69 (anticipated goal). ACTIVITY Lapses in the tree maintenance programs during the last ten years necessitate an accelerated program. On-going and larger tree trimming programs should reduce major and minor hazards and complaints and free the Cemetery crew for Cemetery work and the Superintendent for administrative duties and public service. This should result in a continuation of good public relations. i Continual updating of the Weed and Turf Ordinance should ease the time consumption factor in this field. If these efficiency measures don't produce the desired results, then additional staff will have to be hired to process forestry and weed service requests and calls. Prefer Level III of decision package as it will provide advance tree care, eliminating problems rather than corrective measures after the problem, and regular enforcement of the Weed Ordinance will reduce the level of complaints. Both measures will provide a more pleasant visual and emotional atmosphere in the City. 221 IdICROf ILIdCD BY DORM MICR+LA6 Ci-i1Nd UO Ia`. • .A" iMICROFILMID BY JORM MICR+LAB �Li1dR It AI .'J'.. A, 3UDGET 3CAL YEAR 1 4,735 876 7,634 1,045 4,290 :ated sole. 111CROFILi•1ED BY JORM MICROLAB CEDAR RAPIDS AND UES MOINES, IOWA 9 EXPENDITURE DETAIL DEPARTMENT PARKS &RECREATION UNIT FORESTRY /WEEDS EMPLOYEES AUTHORIZED BUDGET FY 1978 FY 1979 FY 19 CLASSIFICATION 79 PERSONAL SERVICES LEVEL 1: Cemetery/Forestry Superintendent 00 Senior Maintenance Worker 0 Maintenance Worker I 0 SUBTOTAL — Health & Life Insurance TOTAL i _ CAPITAL OUTLAY •� LEVEL 1: Park/Cemetery Trees I 223 1/2 $ 8,274 1/4 3,369 1/4 2,211 1 513,854 881 $14,735 141CROFILMED BY a JORM MICR+LAEI CCOAII F:API')'. • A'; 1V NES $ 1.045 MICROFILMED BY JORM MICROLAB • CEDAR RAPIDS AND UES MOINLS, IOWA FUNCTION SUMMARY GENERAL LEISURE & CULTURAL OPPORT. LIBRARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Persona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ 19,162 $ 9,411 $ (1,084) $ 323,957 $ 282,136 $ 389,552 14,081 16,000 14,000 83,174 75,675 48,500 3,213 2,000 3,000 --- 65,000 --- $ 424,425 $ 440,811 $ 455,052 g 281,499 g 335,310 $ 327,718 9,702 8,350 91100 44,223 40,991 48,500 60,428 66,655 68,650 $ 395,852 $ 451,306 $ 453,968 $ 9,411 $ (1,084) $ --- 224 MICROFILMED BY JoRM MICR6LA9 ULO P. hril :11' ,'SCS aO Cita B MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES 1,101NLS, 10'WA GOALS AND OBJECTIVES FUND General FUNCTION Library - PROGRA?4 • Leisure & Cultural ACTIVITY ACTIVITY DESCRIPTION: Provide residents of the service area access to information resources and library services which will satisfy their working, cultural, educational and leisure time needs and interests regardless of their age, location, social or physical condition, or level of intellectual achievement. ACTIVITY GOAL: -- 1. Provide facilities and equipment which will allow effective and efficient delivery of library services. .,.. _. 2. Select, acquire, organize and maintain collections of current and retros- pective information in various formats and levels of comprehension in quantities — and arrangements to allow reasonable availability. -' 3. Lend materials for home, work or school use with procedures which allow for accurate records, convenience to borrower, and maximum utilization of collections. i ,.- 4. Furnish prompt and accurate information, reader's advisory and reference assistance when requested by phone, at the library or through staff involvement in community activities. 5. Promote awareness and use of the library's resource and services through regular publicity, publications, tours, displays, programs, storyhours, bib- liographic files, building graphics and self -instructional devices. 6. Make library services available to people with special needs including -- the geographically remote, those with limited reading skills, homebound, handicapped and institutionalized. _. 7. Provide administrative support for all library activities, and communicate with other governmental, recreational, educational and information agencies in order to reduce duplication, coordinate services, exchange information and promote cooperative activities. ACTIVITY OBJECTIVE: 1. Continue planning for and public information efforts about a new library facility including a bond referendum in fall of 1978. If successful, continue design development, prepare working plans and let bids - June 1979. 2. Select and process new and gift items in appropriate formats and levels of comprehension and discard worn and outdated items to allow for net collection growth of no more than 39. (3600 items) W: 225 .r Id If.ROCILIdCD BY ' JORM MICR6LAB MICROFILMED BY JDRM 141CROLAB CEDAR RAPIDS AND DES MUINLS, IUviA 3. Continue integration of AV formats into library collections based on results of FY1978 experiences,and improve self-service identification, location and instructional devices for all AV resources and services. 4. Increase administrative time available for analysis of community needs and measurement and evaluation of services. 5. Continue analysis of processing and circulation procedures and costs and begin to review computer-assisted systems for circulation control and bibliographic files. 6. Review policies, procedures and services of all departments in order to revise, consolidate or eliminate ineffective,& inefficient responsibilities, improve employee training and assist with new building planning. 7. Develop agreement with other public libraries of Johnson County for joint contracting with jurisdictions without libraries before next budget cycle. Fall, 1978. ACTIVITY MEASUREI-ENT: 1. Results of election 2. Acquisition records 3. Analysis of annual purchases; amount of reduction in staff assistance with AV equipment, surveys of user satisfaction with AV resources and services. 4. Number of user surveys conducted; ability to keep regular measurement studies current. 5. Ability to apply Library developed data to specific computer systems. 6. Reductions in time needed to perform specific departmental responsibilities; reductions in time for new staff to perform basic tasks; level of staff involve- ment in new building planning. 7. Existence of such a agreement ACTIVITY ANALYSIS: This is a period of analysis, review and planning for the library. To provide a well-planned new facility services and procedures must be examined refined and reorganized - not expanded. Continued growth in the public's use of library services, however, without comparable expansion in personnel, reduces the staff's ability to measure, evaluate, administer and plan, and increases the backlog of incomplete projects. 226 MICROFILMED BY JORM MICR6LA9 b11CROFIUMED BY JORM 1.11CROLAB CEDAR RAPIDS AND UES MUINLS, IUWA DECISION PACKAGE DATE: FY1979 DEPARTMENT: LIBRARY BASIC•' SERVICE LEVEL 1 OF 2 PREPARED BY: APPROVED BY: Lolly Eggers Library Board ACTIVITY DESCRIPTION: to Building open 49/50 hrs/week either 6 days & RESOURCES CURRENT BUDGET no evenings or 5 days & 3 evenings. Minimal bldg. & equipment cleaning REQUIRED FISCAL YEAR FISCAL YEAR and maintenance. Q Provide* collection of 5500 new items (509 less 23 than FY'77) with Teew procedures for feedback on needs or use. Gift No. Personnel 23 perm.. permanent materials refused because of time needed to sort and evaluate. Reduce 20%. Q Items for loan limited to those 296,368 periodical subscriptions by interlibrary Personal Serv. 306,360 currently available at time of check-out. No reserves, Limit'placed on number of items 8,000 8 240 , loans. No special services to schools. service in Commodities checked out. No equipment loans. 4 Information provided duty (1 only) is available. Information Serv. & Charges 35 401 4 500 bldg. or by phone if person on data base reduced in quality, timeliness. Q Publications/publicity apital Outlay '57,300 limited to one monthly calendar. 3 children's storyhours, 2 film 56,000 showings. (506 reduction) © Homebound mail service limited to one mailing per month. No adult programs. TOTAL 405,761 403,406 N ADVANTAGES/BENEFITS: No advantages to 25,000 library users. Most are asking for increased level of library service. Saves $45-50,000 •over current budget. Fewer hours, fewer services, fewer new materials and diminished information services will eventually reduce library use and staff may have workload comparable to most other libraries. OPTIONS: Community could ask University of Iowa Libraries for services not provided at ICPL. Police/city switchboard/Crisis Center/Social agencies could handle library information requests. Drop service contracts to neighboring jurisdictions to reduce volume of use. 3NSEQUENCES: ich of higher paid staff used to sort/re-shelve materials when 4 and la. temps. laid off. New materials too few to E :mandt older materials under utilized because of limited access and lack of interpretive aides. Taxpayer unaware of :rvices & resources available. Reliability of information services to consumer, investors, ness city departments, ¢u zed. :udents diminished. Building closed and unused 728 of week. $10,000 worth of gift books and materials not util�zed. iterials & equipment deteriorate through inadequate attention to repair and maintenance. Materials lost thru inadequat !curity/retrieval methods. Library gravely failing to pursue its om11 long-range goals. MICROf ILMID BY ' JORM MICROLA13 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, IOWA DEPARTMENT LIBRARY UNIT EXPENDITURE DETAIL LCLASSIFICATION EMPLOYEES AUTHORIZED BUDGET FY 1978 FY 1979 FY 1979 PERSONAL SERVICES LEVEL 1: Director 1 1 S 23,256 Children's Services Librarian 1 1 18,036 Adult Services Librarian 1 1 17,688 Library Circulation Supervisor 1 1 12,492 Technical Services Supervisor 1 1 11,928 Senior Librarian 1; lhi 25,635 Librarian II 2; 1; 21,708 Librarian I - 3/4 9,657 Library Assistant 4 4 42,936 Maintenance Worker II 1 1 10,116 Senior Library Clerk 2 2 19,902 Library Clerk 5; 5; 50,515 Library Aid 1 1 8,586 Secretary 1 1 12,492 SUBTOTAL 23 23 5284,947 Health & Life Insurance 11,421 TOTAL 5296,368 LEVEL 2: Temporary Aides 5 31,350 CAPITAL OUTLAY LEVEL 1: 8 mm Projectors (2) 5 700 IBM Selectric Typewriter 760 Printing Calculator 130 Filing Cabinet 160 Book Carts (2) 150 Chair (1) 100 Library Materials 55,300 TOTAL $57,300 LEVEL 2: Library Materials TOTAL $11,350 229 14ICRorIL1.1 0 RY JORM MICR#LAB (, DU R,1t ::"... 7I ?I0!'I[S t4ICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, IOWA 230 :41�ROFILMED BY ' JORM MICRALAB CLJAA PV'M', • 1[5 '101'rtS GENERAL — LEISURE & CULTURAL OPPORTUNITIES CBD MAINTENANCE " FUNCTION SUMMARY BUDGET ACTUAL ESTIMATE CLASSIFICATION FY 1977 FY 1978 FY 1979 BEGINNING BALANCE q -- $ -- S RECEIPTS: q '- q g 12,979 Property Taxes i Other Receipts: Licenses & Permits j Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property _ Miscellaneous Revenue "- -, Transfers: Bond Transfers Expense Transfers -- "- Other Transfers -- S - $ 12,979 TOTAL RECEIPTS $ -- EXPENDITURESq 10,079 Pe— rsona lservices 2,000 Commodities 900 Services & Charges "- -- Capital Outlay Debt Service Transfers S S 12,979 TOTAL EXPENDITURES S - ENDING BALANCE S q q 230 :41�ROFILMED BY ' JORM MICRALAB CLJAA PV'M', • 1[5 '101'rtS tAICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, IOWA DEPARTMENT PARKS & RECREATION UNIT ran MALRIEUME EXPENDITURE DETAIL CLASSIFICATION EMPLOYEES AUTHORIZED BUDGET FY 1978 FY 1979 FY 1979 PERSONAL SERVICES Salaries below are for a six-month period only. LEVEL 1: Maintenance Worker II 0 Permanent Part-time (Maint. Worker I at 8 hr/week) Temporary 0 SUBTOTAL Health & Life Insurance TOTAL 232 MICROFILMED BY -� JORM MICR+LAS CLOAK KAU'I'.L. • JCS "101'IFS $ 4,800 636 4,100 9,536 543 10,079 i MIGROHLMED BY JORM MICROLAB CEDAR RAPIDS AND ULS MOINES, l0viii ENTERPRISE FUNDS PARKING REVENUE SEWER REVENUE WATER REVENUE REFUSE COLLECTION LANDFILL AIRPORT MICROFILMED BY joRr,A MICR+ LAB CLJ)612 [LP,; -i- 'L0: -I!' MICROFILMED BY JORM 141CROLAB • CEDAR RAPIDS AND UES MOINES, IOWA FUND SUMMARY ENTERPRISE FUNDS CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses 8 Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Personal—Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ 1,802,564 $ 2,368,652 $ 2,671,637 $ 305,326 S -0- $ -0- 15 -0- -0- -0- -0- -0- 2,149,810 2,575,177 2,638,676 90 -0- -0- 424,984 402,306 444,890 291,493 63,832 166,049 542,924 448,327 443,657 -0- 407,309 54,272 -n- -n_ $ 3,714,642 $ 3,896,951 $ 4,197,544 $ 768,408 $ 880,689 $ 913,904 203,797 281,365 297,452 422,718 488,683 553,210 348,941 268,750 420,495 338,983 332,705 324,657 1.065.707 141.774 .3 2,216,987 $ 3,148,554 $ 3.593.966 $ 4,726,705 $ 2,368,652 $ 2.671.637 $ 2,142,476 233 MICROFILMED BY JORM MICR+LAB CLOAK • A', !101'IFS rj!CROFILMED BY JORM 141CROLAB CEDAR RAPIDS AND UES MO1NL�, 10WA 234 MICROFILMCO BY � JORM MICR6LAB CI.J4 i2,V , .l i. w ENTERPRISE R PARKING REVENUE FUND OPERATION & MAINTENANCE FUND SUMMARY r. ACTUAL ESTIMATE BUDGET CLASSIFICATION FY 1977 FY 1978 FY 1979 BEGINNING BALANCE $ 339,845 $ 790.498 $ 1,043,860 RECEIPTS: $ '- Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services "— 90 -- Intergovernmental Revenue 344,986 337,706 352,400 Use of Money & Property 195,984 500 400 Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers $ 541,060 $ 338,206 $ 352,800 .M TOTAL RECEIPTS EXPENDITURES Persona 'Services $ 41,988 $ 44,364 $ 47,415 6,430 5,050 Commodities 3,251 28,081 13,742 21,540 ; Services & Charges 1,110 10,500 Capital Outlay -- Debt Service 15,977 9,808 858,687 Transfers $ 90,407 $ 84,844 $ 932,692 TOTAL EXPENDITURES $ 790,498 $ 1,043,860 $ 463,968 ENDING BALANCE 234 MICROFILMCO BY � JORM MICR6LAB CI.J4 i2,V , .l i. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND ULS MOINLS, IWA GOALS AND OBJECTIVES PARKING REVENUE FUNCTION FINANCE I11N0 ACTIVITY OPERATION & MAINTENANCE I u)GIIAM ACTIVITY DESCRIPTION: The function of Parking Revenue - Operation & Maintenance includes e t fo owing activities: 1. A program of cleaning and repairing three types of parking meters. 2. The checking and recording of all reported out of order and/or faulty meters. 3. Installation or removal of meter Posts both on -street and in lots. 4. Striping of all stalls in parking lots. 5. Installation or removal of "boots" and assisting in towing procedures. 5. Sale and removal of meter hoods on a daily basis. ACTIVITY GOAT.: To maintain an ongoing maintenance program of met�rsrs anatolnlots to maintain adhigh effectively assist in traffic bureau collection pocedue i level of parking control. ACTIVITY OBJECTIVES: i1. To expand the ongoing meter cleaning and repair program to include more meters so that the number of trouble calls decreases by June 30, 1978. � i J ACTIVITY MEASUREDIENT: 1. Comparison of meters cleaned against past years. 2. Comparison of the number of meters reported and found faulty with those in FY77 and FY78. - ACTIVITY ANALYSIS: The achievement of the above objectives are well within our reach. 235 C" orf 141CROFI0E9 BY i JORM MICR6LAS LI.OM Iv1P :: C. • 'P. FI01'If5 t:.. i I4I 0OFI L1110 BY JORM MICR4�LAB (1,0V FAI i 1'., • iI • '4011115 1177 BUDGET FISCAL YEAR 3 47,091 4,050 21,540 -0- 72,681 of meters nel issuing t would be t4ICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MOINES, IUWA DEPARTMENT FINANCE UNIT PARKING OPERATION & MAINT. EXPENDITURE DETAIL CLASSIFICATION EMPLOYEES AUTHORIZED BUDGET FY 1978 FY 1979 FY 1979 PERSONAL SERVICES I niri i. MICROFILMED BY JORM MICROLAB CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Person al—Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE • CEDAR RAPIDS AND DES MOINES, IOWA ENTERPRISE SEWER REVENUE FUNDS FUND SUMMARY ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 $ 483.358 $ 650.755 $ 682.906 778,P08 845,076 865,500 23,532 8,000 26,750 6,206 5,000 2,600 160,470 145,985 143,485 S__268, 416 $ 1,004,061 $_j, 038,335 $ 209,417 $ 246,415 $ 261,556 64,035 •36,086 85,235 58,325 114,934 133,525 11,526 91800 97,223 24,400 95,485 99,788 358,967 445,213 570,938 $ 801.019 $ 471 410 $ 1 149.939 $ 650.7 5 $ 68 O6 $ X71.302 239 IAILROfILMLO BY ' JORM MICR+LAB UJAN i!h I':'.!'.. • Ui3:A1'ICL MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND ULS MUINLS, IOWA ENTERPRISE SEWER REVENUE FUND OPERATION & MAINTENANCE FUND SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Pe— rsona —Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ 231,329 $ 355,262 $. 376.051 778,208 845,076 865,500 15,240 8,000 17,250 3,501 51000 2,600 $___796.1949 $ 858.076 $ 885.350 $ 209,417 $ 246,415 $ 261,556 36,086 58,325 64,035 82,530 114,934 133,525 11,526 9,800 24,400 333,457 407,813 533.938 $ 673.016 $ 837.287 $ 1.017.454 $ 355,262 $ 376,051 $ 243.947 240 141CROMMED BY JORM MICR(�LAB J,Nf: WNd - . i. `10;'x:5 M 141LROFIL14ED BY JORM MICROLAB CEDAR RAPIDS AND UES MOINES, IOWA GOALS AND OBJECTIVES FUND ENTERPRISE FUNCTION PUBLIC 41ORKS PROGRAM ACTIVITY POLLUTION CONTROL ACTIVITY DESCRIPTION: The Pollution Control Division operates and maintains the Pollution Control Plant, 10 lift stations, approximately 140 miles of sanitary sewers and the storm water collection system. ACTIVITY GOAL: To provide a comprehensive program for the collection and treatment of wastewater that will insure a safe and healthful environment for the citizens of Iowa City and the surrounding area. ACTIVITY OBJECTIVES: 1) Provide input in the planning and design of the new treatment plant. 2) Clean 15 miles of sanitary sewers with reoccurring problems by June 1, 1979. 3) To set up a preventive maintenance program for the operation of the storm water detention basins by July 1, 1978. 4) To expand our televising program to include inspection of seders in new subdivisions as well as continuing to televise existing problem areas by r July 1, 1978. ACTIVITY MEASUREMENT: 1) Review periodically plans and design for new plant. 2) Compile monthly totals of sewers cleaned and compare number of complaint calls to 1978 complaint calls. 3) Observe successful operation of detention basins. 4) Compare footage of sewers televised to total footage of sewers installed in new subdivisions. Observe number of problems identified by televising and subsequently corrected. ACTIVITY ANALYSIS: 1) Due to scheduled replacement of existing Pollution Control Plant and upgrading of sewers system, we are generally maintaining a status quo. 2) We cannot justify a full-time preventive maintenance program in sewer system. 15 miles of sewer cleaned annually is a realistic objective with the present number of employees. Existing reoccurring problem areas have been identified and the major thrust of our preventive maintenance program is directed towards these areas. 3) Detention basins tend to have small outlets that must be kept cleaned for optimum operation. 4) Televising will identify hidden defects in new sewers for correction prior to acceptance by the City. Televising existing sewers identifies potential - failures before they occur. 241 141CROFIL14ED BY DORM MICR+LA6 CI'JAI: C6;J, • E, 410 i'liS MICROFILMED BY JORM MICROLAB • CEDAR RAPIDS AND DES 140I11LS, 10'WA ADVANTAGES/BENEFITS: Provides funds to do the very basic functions of the Pollution Control Division. Would keep the plant and sewer system operating on a deferred maintenance basis. OPTIONS: operation and maintenance of plant and sewer system could be contracted out to a service company. CONSEQUENCES! The plant and sewer maintenance functions would cease. We would be in violation of our E.P.A. and I.D.E.Q. permits. The Iowa River would be polluted. The sewer system would eventually fail and flood basements, businesses, etc. NICROrILNED By JORM MICR+LAB L['DAft .*,I :11S • A..: E10I41S DECISIr PACKAGE DATE: 11/8/77 DEPARTMENT:Public Works PREPARED BY: Boren APPROVED BY: Plastino UNIT: Pollution Control LEVEL 1 OF 3 ACTIVITY DESCRIPTION: RESOURCES CURRENT BUDGET REQUIRED FISCAL YEAR FISCAL YEAR Provides for basic operation and minimal maintenance but no preventive maintenance of Pollution Control Plant. No. Personnel 15 15 Provides for routine cleaning of sewer but only minimal repairs Personal Serv. 219 300 229 762 and no preventive maintenance or major repairs to sewer system. 44,100 45,325 ommodities erv. a Charges 95,260 98,205 Capital Outlay - - TOTAL 358,660 373,292 ADVANTAGES/BENEFITS: Provides funds to do the very basic functions of the Pollution Control Division. Would keep the plant and sewer system operating on a deferred maintenance basis. OPTIONS: operation and maintenance of plant and sewer system could be contracted out to a service company. CONSEQUENCES! The plant and sewer maintenance functions would cease. We would be in violation of our E.P.A. and I.D.E.Q. permits. The Iowa River would be polluted. The sewer system would eventually fail and flood basements, businesses, etc. NICROrILNED By JORM MICR+LAB L['DAft .*,I :11S • A..: E10I41S 1 MICROFILMED BY JORM MICROLAB DEPARTMENT: Public Works CEDAR RAPIDS AND GES MOINES, IOWA DECISIr PACKAGE UNIT: Pollution Control LEVEL 3 OF 3 ACTIVITY DESCRIPTION: Provides for additional materials and supplies to compliment an upgraded maintenance program. Provides educational funds to upgrade employees level of knowledge. Provides funds to televise sewers in new subdivision. Provides funds to replace equipment as scheduled previously. Provides funds for additional lab equipment. DATE: 11/8/77 PREPARED BY: Boren APPROVED BY: Plastino RESOURCES CURRENT REQUIRED FISCAL YEAR lo. Personnel rsonal Serv. nmodities rv. & Charges pital Outlay _ TOTAL I ADVANTAGES/BENEFITS: N a Preventive maintenance program will be expanded. Employees can attend sufficient training programs to retain their operating certificate. Sewers in all new subdivisions can be televised to identify 'problems before the City accepts the sewer. All equipment originally scheduled for replacement could be replaced. OPTIONS: Employees could be required to attend training programs at their expense. Developers could be required to finance televising of new sewers. Additional equipment replacement would be deferred. f The more complex lab tests could be contracted. BUDGET FISCAL. `vAR CONSEQUENCES: tenance of plant and lift stations could not be attained. Desirable level of preventive main Equipment maintenance costs would rise. rtificates would not be available to plant operators. Continuing education required to retain operating ce 141CROFILMED BY DORM MICR¢LAB CLDAI'. Efu'7'.1; • :SCS '101111:5 3,200 18,000 12,600 33,800 I b11CROFILMED BY JORM MICROLAB • CEDAR RAPIDS AND ULS MOINES, IUWA DEPARTMENT PUBLIC WORKS UNIT POLLUTION CONTROL EXPENDITURE DETAIL CLASSIFICATION EMPLOYEES AUTHORIZED BUDGET FY 1978 FY 1979 FY 1979 PERSONAL SERVICES LEVEL l: Superintendent of Pollution Control 1 1 S 19,656 15,276 Asst. Supt. of Pollution Control 1 1 1 1 13,992 Senior Treatment Plant Operator 1 1 14,076 Senior Maintenance Worker 1 1 12,388 Laboratory Technician 4 49,276 Treatment Plant Operator I 25,320 2 2 Maintenance Worker III 4 4 44,334 Maintenance Worker II 15 15 5194,318 SUBTOTAL 12,633 Health & Life Insurance 22,811 FICA, IPERS PP9,762 TOTAL LEVEL 2: Maintenance Worker II O 1 $ 10,260 2,080 Permanent Part -Time 5,400 Temporary Overtime 10 000 27,740 SUBTOTAL 0" _ 1 11091 Health & Life Insurance 2,963 FICA, IPERS S 31,794 TOTAL CAPITAL OUTLAY LEVEL 2: $ 4,100 i$ T Truck 5,200 1 T Truck 2,500 Sewage Sampler TOTAL 5 11,800 LEVEL 3: —Spectrophotometer (Lab) S 3,000 4,100 11 ton truck 5 500 Sewer Rodder TOTAL E±12K 245 �141CROFILMED BY J JORM MICR+LAB C1 JAR Rhr;P, • .!LS 4101'1[5 I ". fQICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MOINES, IOWA ENTERPRISE SEWER REVENUEFUNDS RESERVE FUND FUND SUMMARY ACTUAL ESTIMATE BUDGET CLASSIFICATION FY 1977 FY 1978 FY 1979 BEGINNING BALANCE 5 252,029 $ 295.493 $ 306,855 RECEIPTS: $ $ "- $ Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue 8 292 __ 9,500 Use of Money & Property 2,705 -- -- Miscellaneous Revenue Transfers: 160,470 145,985 143,485 Bond Transfers Expense Transfers Other Transfers $ 171,467 $ 145,985 $ 152,985 TOTAL RECEIPTS EXPENDITURES "" g __ g _ PersonalServices$ Commodities 2,705 -- '- Services & Charges __ _- Capital Outlay 99,788 97,223 95,485 Debt Service 25,510 37,400 37,000 Transfers g 128,003 g 134,623 g 132,485 TOTAL EXPENDITURES ENDING BALANCE $ 295,493 $ 306,855 $----327L355 246 �• `t' •' micwEILMED BY JORM MICR+LAB ' CEDAR 8011D', • aLS 10IN;" fjICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, IOWA — SEWER RESERVE BUDGET BUDGET FY78 FY79 SEWER RENEWAL AND IMPROVEMENT $ 78,153 $ 76,753 Beginning Balance B ___ 2,000 Interest Income24,000 24,000 Transfer from Sewer Revenue 102, 53 102,753 Total Available 25,400 25,000 _- Disbursements 5 76,753 $ 77,753 ENDING BALANCE SEWER BOND AND INTEREST RESERVE $ 168,015 015 $ 168,500 " - Beginning Balance Interest Income 12000 , 12,000 Transfer from Sevier Revenue 180,015 187,015 i — Total Available 12,000 12,000 Disbursements J S 168,015 5 175,515 ENDING BALANCE i SEWER BOND AND INTEREST SINKING S 49,325 $ 62,087 Beginning Balance Transfer from Sewer Bond and 12,000 12,000 Interest Reserve 97,985 95,485 Transfer from Sewer Revenue $ 59,3 0 69,51 Total Available 97,223 95,485 Disbursements S 62,087 $ 74,087 ENDING BALANCE 247 MILROFILIIED BY E JORM MICR46LAB MAI! RAP!D', • OES!4014S t4ICROFILMED BY JORM 141CROLAB CEDAR RAPIDS AND DES MOINLS, 10WA CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures _ Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue i Transfers: Bond Transfers - Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Personal Services Commodities Services & Charges Capital Outlay —' Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE ENTERPRISE WATER REVENUE FUNDS FUND SUMMARY ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 $ 817.154 $ 927.674 $ 880,047 S -- 1,273,134 1,332,379 1,375,000 41,785 41,000 43,500 74,234 39,000 65,300 382,454 302,342 300,172 54 50 g 1,771,607 $ 1,714,721 $ 1,838,47 g 315,577 $ 345,306 $ 344,562 119,699 174,150 181,600 217,188 216,766 241,530 164,586 78,450 235,482 256,100 229,172 239,195 604.842 _712,124 —jajjj2 $__l 6 61, 087 $ 1 1762,348 $ 1.847.776 $ 927,674 $ 880,047 $ 870,743 248 Y• `t.I 141CROFILId60 BY E JORM MICR46LAB CCDM Hld'i:l!, • h[, 4101'ICS MICROFILMED BY JORM MICROLAB CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES perso—na�Services Connodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE • CEDAR RAPIDS AND ULS MOINES, IOWA ENTERPRISE NATER REVENUE FUND OPERATIONS FUND SUMMARY ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY g 285,178 $ 308,169 $ 204,682 1,273,134 1,332,379 1,375,000 14,507 16,000 17,000 72,059 39,000 65,300 _ 54,500 g 1,359,700 $__1,387,379 g 1,511,800 S 315,577 g 345,306 $ 344,562 119,699 174,150 181,600 215,050 216,766 241,530 164,586 78,450 256,100 521,797 676,194 540,312 g 1,336,709 $ 1,490,866 $_"1564,114 g 308,169 $ 204,682 g 152,378 249 Y�. MICROFILM BY JORM MICR+LAB LLOAR I'.A P;0!I i_i 10!1:1S MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DLS MOINLS, 106A GOALS AYD OBJECTIVES FUND Enterprise FUNCTION Public Works PROGRAM ACTIVI'rY Water Operations ACTTVI'IY DESCRIPTION: _ Delivery of potable water of approved quality, at established pressures, and in quantities and rates of flow that customers desire. ACTIVITY GOAL: Operate a 13.5 million gallon per day water treatment plant. Maintain and repair the water distribution system. Read, install and repair water meters and remote readers. Construct water mains in subdivisions on a fixed charge basis. ACTIVITY OBJECTIVES: 1. To flush all City owned hydrants by June, 1979, to remove sedimentation from the system. 2. To install an additional 1,000 Outside Remote Readers by June, 1979. 4700 have been installed and approximately 6000 more will be installed. 3. To complete UR -14 Water Main Project by October, 1978, by constructing mains on Washington from Clinton to Capital and on Capital from Washington to Burlington. 4. To continue to treat all water to meet State of Iowa standards. ACTIVITY NTASURBfENT: 1. All hydrants operate upon need by Fire Department. 2. Keeping record of meter changes and remote meters installed, number of call backs to services, accuracy of readings, number of citizen complaints. 3. Successful completion of job concurrent with urban renewal construction. 4. Chemical tests on random water samples. ACTIVITY ANALYSIS: Bad winter weather and emergency water main breaks may slow down installation of remote readers. 250 MICROFILMED BY i JORM MICR(�LAB dJAR Rdl: 1 • Iq :i 101'iG 141CROFILi4ED BY JORM 14ICROLAB CEDAR RAPIDS AND DES 1,10INES, IOWA DECISION PACKAGE DATE: 11/9/77 OPTIONS: s � Turn water plant operation and distribution system over to private enterprise. BUDGET FISCAL YEAR 22 176,600 226,480 151 ,6001 890,758 CONSEQUENCES: Failure to approve Level 1 would mean a shut down of the Water Dept. *FY79 includes oversized water mains and new subdivision water mains which originally was not included in FY78 budget; an amendment will be made to FY78 budget to include these items. Y:.. •c�-" MICROrILMrO BY it JORM MICR¢LAB U. JAI: i40 1: DEPARTMENT: Public Works PREPARED BY: Kron UNIT: Water Operations LEVEL 1 OF 3 APPROVED BY: Plastino ACTIVITY DESCRIPTION: RESOURCES CURRENT Provides basic water flows for customer needs. REQUIRED FISCAL YEAR Provides basic water flows for fire fighting. Provides for meter reading, installation and removal of meters, No. Personnel 22 j location of service lines, check for service leaks, and location 337,406 of water mains for coAractors. Personal Serv. j Provides for only essential water main repairs and hydrant repairs. Commodities 170,150 Provides for necessary chemicals, parts, and electricity needed in 204,466 i plant operation. erv. s charges Provides for installation of 250 outside readers as opposed to the Capital Outlay 28,450 i present rate of 1,000 outside readers per year. Provides for oversizing 50% of the mains that should be oversized. Provides water main installation on Capital St. as part of urban renewa TOTAL 740,472 rovl es meter .in ew ho ses a0d usi esses. N ADVANTAGES/BENEFITS: Water customers will see no apparent decline in service. Reduces the budget. Provides for replacement of pickup. OPTIONS: s � Turn water plant operation and distribution system over to private enterprise. BUDGET FISCAL YEAR 22 176,600 226,480 151 ,6001 890,758 CONSEQUENCES: Failure to approve Level 1 would mean a shut down of the Water Dept. *FY79 includes oversized water mains and new subdivision water mains which originally was not included in FY78 budget; an amendment will be made to FY78 budget to include these items. Y:.. •c�-" MICROrILMrO BY it JORM MICR¢LAB U. JAI: i40 1: CEDAR RAPIDS AND UES MUINLS, IUWA iI PACKAGE DATE: 11/30/77 IIICROF IL14Cn DY JORM MICR+LAB CWAR PREPARED BY: Kron OF 3 APPROVED BY: Plastino RL•'SOURCES CURRENT BUDGET REQUIRED FISCAL YEAR FISCAL YEAR No. Personnel 4 automaticall3 Personal Serv. - - lers. Comnodities 4,000 5,000 :ed by farm Serv. s charges 12,300 15,050* apital Outlay - 20,000 TOTAL 16,300 40,050 * 13,250 of this amount is for computer main- tenance contract. There was not a maintenance contract for FY78. result in lowest per hour cost. uputer control process. neer relations. 9ency basis at convenience of the contractor. operators, in water main breaks. when the automatic control process breaks down. IIICROF IL14Cn DY JORM MICR+LAB CWAR MICROF11-11ED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, IOWA DEPARTMENT: PUBLIC WORKS UNIT: WATER EXPENDITURE DETAIL CLASSIFICATION HFY OYEES AUTHORIZED BUDGET 978 FY 1979 FY 1929 i000 PERSONAL SERVICES LEVEL 1: Superintendent of Water 1 1 Assistant Supt. of Water 1 1 Senior T.P. Operator 1 1 T.P. Operator 4 4 Senior Maintenance Worker 2 2 Maintenance Worker III 4 4 Maintenance Worker II 5 5 Meter Readers 2 2 Maintenance Worker I 2 2 Overtime SUBTOTAL 22 22 Health & Life Insurance FICA, IPERS TOTAL LEVEL 3: Temporary FICA TOTAL 254 $20,412 15,924 14,076 50,100 27,552 50,604 55,412 19,332 17,584 15,000 285,996 16,552 33,560 336,078 $ 8,000 484 8,484 r''•1-. tdI F. ROFI IFILn RY DORM MICR+LAB UUJAN RAI':''JL MICROFILMED BY JORM MICROLAB CLASSIFICATION CAPITAL OUTLAY CEDAR RAPIDS AND DES MOINES, IOWA EXPENDITURE DETAIL DEPARTMENT PUBLIC WORKS UNIT WATER OPERATIONS BUDGET FY 1979 LEVEL l: 3/4 ton Pickup With utility body 5 4,300 11000 3" pump and section hose outside readers 15,000 Water meters and 1,300 Laboratory equipment Oversize water main for feed mains and new subdivisions 20,000 Replacement water mains for sections of Washington 20,000 and Capitol Streets (reimbursed by contractors) 90,000 Subdivision water mains S15l,500 LEVEL 2: S 20,000 Tractor, Backhoe, Bucket & Tamper LEVEL 3:20,000 Oversize water mains for feed main and new subdivision S 50,000 New water meters and outside readers 4,500 2" 1 galvanized water line replacement S 14,500 255 K �ltT 141CROFILMED BY i JORM MICR+LAB CLOAK BAIT)`. • UL;; MOINf, M 14I0OFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES 140INES, IUWA ENTERPRISE WATER REVENUE FUNDS RESERVE FUNDS FUND SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES e sona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE S 531,976 $ 619,505 $ 675,365 27,278 25,000 26,500 2,175 -- -- 382,454 302,342 295,172 $ 411,907 $ 327,342 $ 321,672 2,138 -- -' 239,195 235,482 229,172 83,045 36,000 54,500 $ 324,378 $ 271,482 $ 283,672 $ 619,505 $ 675,365 $ 713,365 256 K�. • ��� '�TMICR01 tu41:D By -.. JORM MICR+LAB ❑JAB. Rd�'I`1. A, 11019[5 I•IICROFILMED BY JORM MICROLAB DEPRECIATION, EXT. & IMPROV. Beginning Balance Transfer from Water Revenue Interest Income TOTAL AVAILABLE DISBURSEMENTS ENDING BALANCE OPERATION & MAINTENANCE RESERVE _._ Beginning Balance iInterest Income j TOTAL AVAILABLE DISBURSEMENTS �i ENDING BALANCE i j WATER BOND & INTEREST RESERVE Beginning Balance Transfer from Water Revenue Interest Income TOTAL AVAILABLE DISBURSEMENTS ENDING BALANCE WATER BOND & INTEREST SINKING Beginning Balance Interest Income Transfer from Water Revenue TOTAL AVAILABLE DISBURSEMENTS ENDING BALANCE • CEDAR RAPIDS AND DES MUINLS, IUWA MATER RESERVE 257 BUDGET BUDGET FY78 FY79 $ 116,725 S 116,725 36,000 36,000 --- 5,000 $ 152,725 S 157,725 36,000 54,500 S 116,725 S 103,225 S 51,481 $ 51,481 --- 1,500 S 51,481 S 52,981 $ 51,481 S 52,981 5 363,743 S 393,743 30,000 30,000 --- 20,000 $ 393,743 $ 443,743 $ 393,743 S 443,743 $ 87,556 $ 113,416 25,000 --- 236,342 234,172 $ 348,898 S 347,588 235,482 229,172 $ 113,416 S 118,416 S -5, f. 141CRorILMCO BY .1 JORM MICR+LAE CERA khl'IC9 - " '�1019Ea f4ICROFILMED BY JORM MICROLAS • CEDAR RAPIDS AND UES MOINLS, IUWA FUND SUMMARY ENTERPRISE REFUSE COLLECTION FUNDS CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 BEGINNING BALANCE $ (25,715)* S 5 34,809 RECEIPTS: Property Taxes $ 204,568 $ -- $ -- Other Receipts: Licenses & Permits 15 Fines & Forfeitures -- -- -- Charges for Services 11,738 51,200 46,800 Intergovernmental Revenue -- __ -- Use of Money & Property -- -- 1,740 Miscellaneous Revenue 155 -- -- Transfers: Bond Transfers -- Expense Transfers -- -- -- Other Transfers -- 299,671 351,772 TOTAL RECEIPTS $ 216,476 $ 350,871 $ 4nn 119 EXPENDITURES Personal ervices $ 136,131 $ 176,481 $ 174,951 Commodities 14,515 12,695 13,073 Services & Charges 39,811 78,817 83,896 Capital Outlay 304 -- 59,995 Debt Service __ __ Transfers -- 48,069 71,657 TOTAL EXPENDITURES $ 190,761 $ 316,062 $ 403,572 ENDING BALANCE $ - $ 34,809 $ 31,549 *For comparison purposes only, was included in General Fund in FY77. 258 T; -4 � Id I CRBFIL14F.0 BY ' JORM MICR( LAB C1 OU RAI' :)'. • JCS ,'101'1!5 rj;CROFILi,IED BY JORM MICROLAB CEDAR RAPIDS AND DES MIIINES, IOWA CLASSIFICATION BEGINNING BALANCE RECEIPTS: -- Property Taxes —' Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers - Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Personal Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE ENTERPRISE REFUSE COLLECTION FUND OPERATIONS FUND SUMMARY ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 S__(2 5, 715 ) * $ -- $ -- 204,568 $ -- $ - 15 -- - 11,738 51,200 46,800 -155- --- 264,862 301,772 $ 216,476 $ 316.062 S 348.572 $ 136,131 $ 176,481 S 174,951 14,515 12,695 13,073 39,811 78,817 83,896 304 -- 4,995 48,069 71,657 $ 190,761 $ 316.062 5348.57 5 -- $ - $ -- 259 MICROrILMCD RY JORM MICR(JLAB CLOAK h41AC; :40191:5 r,AIGROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, IUwA GOALS AND OBJECTIVES _ MIND Enterprise ACTION Public Works I'It()LIb1h1 ACTIVITY Refuse Division ACTIVITY DESCRIPTION: The Solid Waste Division is responsible for the collection of solid waste from dwellings of one to four units. L: ACTIVITY GOAL: To continue to update the collection system utilizing the most efficient equipment and collection techniques that will reduce the cost of operation to the citizens of Iowa City. I ACTIVITY OBJECTIVES: 1. To obtain a one man side loader designed for one man operation and put it into - operation on a trial basis by September, 1978. 2. To evaluate a pilot program of aluminum and steel cans recycling and turn it over to private contractor by October, 1978. ACTIVITY INEA.SURITIE' 17: 1. Obtain data pertaining to one man collection compared to two man collection. 2. Cost of labor and materials versus revenue. ACTIVI�YSIS: of iro dyoneemanv indicatescannpickauppalmostlas much on csolid waste y and lascastwhcommunities o orthreeancrew provided a walk through truck with side loader is used. 260 K, ,.—_.. ? MICROFILI410 BY i JORM MICR+LA6 CIDAP B•v r.-" • .SFr. !sonil" N Ci r11CROFILMED BY JORM MICROLAB • CEDAR RAPIDS AND DES MOINES, IUWA DECISIC DEPARTMENT: Public Works UNIT: Refuse Collection LEVEL 1 OF ACTIVITY DESCRIPTION: This level provides for the collection of solid waste from of one to four units on a once per week basis, with the el of one pickup truck, elimination of one man and the elimin the bulky waste pickup. ADVANTAGES/BENEFITS: Reduces cost of operation by elimination of bulky pickup wi Ensures almost 100% availability of equipment by replacemer OPTIONS: Contract out solid waste pickup. CONSEQUENCES: Numerous complaints, dissatisfied customers, collection wou �141CROFILV JORM MI' u:;Inr, 1<ai;o MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MUINES, IOWA DEPARTMENT: Public Works UNIT: Refuse Collection ACTIVITY DESCRIPTION: This level provides for all bulky waste tc City. Provides interior renovation of n& ADVANTAGES/BENEFITS: Keeps the service at its present level, re OPTIONS: Could be done by private collection firms. CONSEQUENCES: Authoritative texts on solid waste indicat complaints and many private firms charge n MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, IOWA CLASSIFICATION PERSONAL SERVICES LEVEL 1: Solid Waste Superintendent Maintenance Worker II Maintenance Worker I Temporary Overtime SUBTOTAL Health & Life Insurance FICA, IPERS TOTAL LEVEL 2: Senior Maintenance Worker Overtime SUBTOTAL Health & Life Insurance FICA, IPERS TOTAL DEPARTMENT PUBLIC WORKS — UNIT REFUSE EXPENDITURE DETAIL CAPITAL OUTLAY LEVEL 2: Desk Chair Four -drawer file cabinet Printing Calculator, 12 -digit Modular remodeling 263 TOTAL ROFILMCD BY --. JORM MICR+LA6 LLOnr J1,, MINE', BUDGET FY 1979 S 8,262 46,656 66,800 5,960 6,087 133,765 9,476 15,623 158,864 $ 12,956 648 $ 13,604 877 1 606 16,087 g 325 150 360 160 4 000 4995 I ;. MILROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MUINES, IUWA ENTERPRISE REFUSE COLLECTION FUNDS RESERVE FUND FUND SUMMARY ACTUAL ESTIMATE BUDGET CLASSIFICATION FY 1977 FY 1978 FY 1979 BEGINNING BALANCE S -- $ -- $ 34,809 RECEIPTS: S Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures -- -" Charges for Services Intergovernmental Revenue -- 1,740 Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers 34,809 50,000 Other Transfers S 34,809 $ 51,740 TOTAL RECEIPTS S - EXPENDITURES __ S S _ 5 -- Persona-FServices _ Commodities -" _ -- Services & Charges 55,000 Capital Outlay _ -- Debt Service Transfers S '- $ - $ 55,000 TOTAL EXPENDITURES S -' S 34,809 $ 31,549 ENDING BALANCE 264 MICROFILMED BY JORM MICR¢LAE3 t4ICROFILMED BY JORM 14ICROLAB • CEDAR RAPIDS AND DES MOINES, IOWA ENTERPRISE FUNDS REFUSE COLLECTION FUND EQUIP14ENT REPLACEMENT BUDGET BUDGET FY78 FY79 S ___ S 34,809 Beginning Balance Receipts:50,000 Transfer from Refuse Collection Operations 34,809 1,740 Interest Income Total Available S 34,809 S 86,549 Expenditures: __ 55,000 Capital Outlay, Side Loader Ending Balance S 34,809 $ 31,549 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, IOWA *For comparison purposes only, was included in General Fund in FY77. 266 MICROFILMED BY JORM MICR�LAB Cd.,7tC ID'. • .tl5 ENTERPRISE _ LANDFILL FUNDS FUND SUMMARY _ ACTUAL ESTIMATE BUDGET CLASSIFICATION FY 1977 FY 1978 FY 1979 $ 100.873* $ -- S 27,638 BEGINNING BALANCE RECEIPTS: $ 100,758 S - $ "- Property Taxes Other Receipts: __-- - Licenses & Permits __-- Fines & Forfeitures86,730 346,522 351,376 Charges for Services __ -- Intergovernmental Revenue __ __ 2,000 _ Use of Money & Property 802 -" _. Miscellaneous Revenue i - Transfers: Bond Transfers __ __ -- Expense Transfers 107,638 98,000 Other Transfers $ 188,290 $ 454.160 $ 451.376 TOTAL RECEIPTS EXPENDITURES S 63,347 $ 68,123 $ 81,920 Persona�Services 22,646 20,130 23;554 Commodities 32,998 41,779 45,009 Services & Charges 170,172 170,000 80,000 Capital Outlay -- Debt Service _ 1P6,490 120,893 Transfers 5 289.163_ $ 426.522 5 3�7%5— TOTAL EXPENDITURES S $ 27.638 $ 1 7.6 8 ENDING BALANCE *For comparison purposes only, was included in General Fund in FY77. 266 MICROFILMED BY JORM MICR�LAB Cd.,7tC ID'. • .tl5 141CROFILMED BY JORM MICROLAB • CEDAR RAPIDS AND DES MUINES, IOWA FUND SUMMARY ENTERPRISE LANDFILL FUND OPERATIONS CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Personal ervices Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE *for comparison purposes only. 267 $ 100,873* $ $ - $ 100,758 86,730 346,522 351,376 -802 -- -- $ 188,290 $ 346,522 $ 351.376 $ 63,347 $ 68,123 $ 81,920 22,646 20,130 23,554 32,998 41,779 45,009 170,172 90,000 80,000 -- 126,490 120,893 $ 289,163 $ 346,522 $ 351,376 S -- $ $ T -•'� i41CROFILMLD BY DORM MICR+LAB LLDAR RAF12', • JE`. P10MI:S MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, IOWA GOALS AYD OBJECTIVES FUND _ Enterprise FUNCTION Public Works PROGRV ACI'IVTTY Landfill ACI'IV11Y DESCRIPTIO\: The Landfill Division is responsible for the disposal of all solid waste in Johnson County and all surrounding communities. ACTIVITY GOAL: To operate a State approved sanitary landfill as a self-sustaining utility in which user charges equal cost of operation. 1 ACTIVITY OBJECTIVES: 1. To ensure revenues equal expenses. - 2. To continue compliance with State landfill regulations. I I ACTIVITY \61SURF,IB NT: 1. To monitor monthly income and compare against expenses. 2. Satisfactory rating on periodic State inspections. ACTIVITY ANALYSIS: The landfill operation is an independent utility with fully funded replacement funds for equipment and land. U.T.1 �OFILMEO BY i DORM MICRO LAB UOAI; • Ao 110:915 MICROFILMED BY JORM MICROLAB • CEDAR RAPIDS AND DES MUINES, IOWA DECISI, PACKAGE DEPARTMENT: public Works UNIT: Landfill Operations LEVEL 1 of 2 ACTIVITY DESCRIPTION: This level provides a reduction in operation of the Landfill to seven hours a day five days a week, closed weekends and all holidays and the elimination of two landfill employees. DATE: 1 PREPARED BY: Roskup APPROVED BY: Plastino RESOURCES REQUIRED CURRENT FISCAL YEAR '.o. Personnel 3.5 'ersonal Serv. 43,351 :ommodities 17,058 lerv. s Charges 39,465 :apital Outlay 90,000 TOTAL 189,874 N �o ADVANTAGES/BENEFITS: Lowers the present cost of operation by approximately $30,000 with only small decrease in income. OPTIONS: Contract the operation of the Landfill to a private contractor. BUDGET FISCAL YEAR 3.5 54,113 19,960 40,888 80,000 194,961 CONSEQUENCES: Numerous complaints from users of Landfill, roadside dumping will occur in violation of State and Federal laws, Landfill will be shut down. MICROFILMED BY JORM MICROLAB ❑.DAII Wd15!, bl: I101%[S IQICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, IOWA DEPARTMENT PUBLIC WORKS UNIT LANDFILL OPERATIONS EXPENDITURE DETAIL CLASSIFICATION EMPLOYEES AUTHORIZED BUDGET FY 1978 1 FY 1979 1 FY 1979 PERSONAL SERVICES - LEVEL 1: Solid Waste Superintendent 5 5 5 8,262 Maintenance Worker III 2 2 1 1 25,320 10,548 Maintenance Worker I 2,156 Overtime SUBTOTAL3_5 35 546,28634 Health & Life Insurance 5,593 —. FICA, IPERS 854 113 TOTAL LEVEL 2: Maintenance 'Worker 1 1 512,406 _. Maintenance Worker 1 1 1,905 Overtime 2 2 23,429 SUBTOTAL 1,745 Health & Life Insurance 2,633 FICA, IPERS 527,807 CAPITAL OUTLAY LEVEL 1: Landfill Excavation i 580>000 271 Y�.. f JMROHLI410 BY •� i JORM MICR+LAB CLOM Rid'';g tLs IA01 AE`. 0 r'1ICROFILMED BY JORM 141CROLAB CEDAR RAPIDS AND DES MOINES, IOWA ENTERPRISE LANDFILL FUND RESERVE FUNDS FUND SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 BEGINNING BALANCE 5 - 4 - 5 27,638 RECEIPTS: Property Taxes -- Other Receipts: Licenses & Permits - - -- Fines & Forfeitures - - -- Charges for Services - -- Intergovernmental Revenue - -- -- Use of Money & Property - 2,000 Miscellaneous Revenue - -- Transfers: Bond Transfers Expense Transfers - - -- 107,638 -- 98,000 Other Transfers TOTAL RECEIPTS 5 - $ 107,638 $ 100.000 EXPENDITURES $ -- Pew—Services 5 - $ -- Commodities-- Services & Charges "" Capital Outlay - 80,00 00 -- Debt Service - - - Transfers - -- -- TOTAL EXPENDITURES $ "" 5 80.000 $ -- ENDING BALANCE $ - $ 27,638 $ 127,638 272 MICROCILMCO BY 1 JORM MICR+LA6 ci,JAI( RAI Ii7S Pi:S :4019f$ MICROFILMED BY JORM 141CROLAB CEDAR RAPIDS AND DES MOINES, IOWA ENTERPRISE FUNDS - LANDFILL FUND LANDFILL OPERATIONS RESERVES BUDGET BUDGET — FY78 FY79 LANDFILL EQUIPMENT REPLACEMENT RESERVE Beginning Balance 5 --- S (12,362) Receipts: — Transfer from Lanfill Operations 67,638 58,000 Total Available $ 67,638 $ 45,638 Expenditures: Equipment Purchase 80,000 --- " Ending Balance (Deficit) S (12,362) $ 45,638 i I 1 RESOURCE RECOVERY STUDY Beginning Balance 5 - - $ 40,000 Receipts: Transfer from Landfill Operations 40,000 40,000 Interest Income --- 2,000 Total Available S 40,000 $ 82,000 Expenditures --- Ending Balance S 40,000 S 82,000 273 -k' 141CROFIL14LO BY .I JORM MICR+LAO CEDAR RA! DE FOLIES I ^. MICROFILMED BY JORM 141CROLAB CEDAR RAPIDS AND DES MOINES, IOWA _- ENTERPRISE AIRPORT FUND CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES persona ervices Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE FUND SU1414ARY ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 5 87,049 S 275 5 2,377 274 MICROVILMED BY JORM MIGR+LAB C:DAR RAF :.IS • .7L:', .101:1F' 14,681 15,600 19,332 18,500 97,749 14,112 $ 78.793 __ $ 34,932- S 116,249 S 1,948 $ -- 9,635 $ 3,500 10,140 7,600 19,405 22,645 27,710 1,243 _ 85521 -' -0- $ 116,117 _ $ 32,280 S 41,350 g 275 $ 2,377 _ $ 77>276 274 MICROVILMED BY JORM MIGR+LAB C:DAR RAF :.IS • .7L:', .101:1F' FUND PROGRAM MICROFILMED BY JORM MICROLAB ENTERPRISE CEDAR RAPIDS AND UES MOINES, 10WA GOALS AND OBJECTIVES FUNCTION ATRPnRT ACTIVITY ACTIVITY DESCRIPTION: Operate and manage the Iowa City Municipal Airport. j ACTIVITY GOAL: I -- _ To adequately serve the citizens and industries of Iowa City and surrounding area - who use the facility; to maintain and improve the facility as required to keep it safe, and a viable part of the state and national system of airports for general aviation. ACTIVITY OBJECTIVES: 1) Complete the plaster Plan Study as soon as possible. 2) Lengthen runway 6-24 to 6000 feet long. i I 3) Install jet fueling facilities 4) Install VASI systems on runway 17-35, and runway 12. 5) Construct additional T -hangars to satisfy demand. 6) Resurface parking near Terminal Building; add parking spaces. 7) Continue to operate in black insofar as possible (except for necessary capital expenditures). ACTIVITY MEASUREMENT: Measurable by percentage completion of each of above items. ACTIVITY ANALYSIS: The specific objectives listed above are what the Commission feel are most important at this time. The objective may be modified by data and recommendations that may be contained in the Master Plan Study, and 1.,blic input thereto. 275 wICROFILMEn BY JORM MICR#LAB CLDAI NfO'i;k. JL5 '10;':1:5 141CROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MUINES, IOWA DECISION PACKAGE DATE: DEPARTMENT: PREPARED BY: Jones AIRPORT UNIT: LEVEL I OF I APPROVED BY: Airport Commission _ The Airport Commission exercises all the powers granted to cities and towns under Chapter 330 of the Code of Iowa, except the power to sell the Iowa City Airport., The following expenditures were approved by the Airport Commission on December 6, 1977 for FY 1979. Temporary Employees $ 3500 General Office Supplies 40 Operating Supplies: Agricultural Supplies $4000 Fuel 2200 Sanitation & Ind. Supplies 300 Miscellaneous 500 7000 Repair & Maintenance: Building & Const. Supplies 500 Vehicle & Equip. Maint. 100 Surfacing Materials 2000 Other 500 3100 Professional Services: Engineering Service 2000 Airport Management 6500 Farm Management 1700 9200 Communications: Telephone 130 Publications 120 250 Transportation: Travel Expenses 100 100 Insurance: Comprehensive Liability 900 Fire & Casualty 2595 Commission Members Bond 105 3600 SUBTOTAL 26790 RESOURCES CURRENT BUDGET REQUIRED FISCAL YEAR FISCAL YEAR Personnel rerv. al Serv. --- mod -- ities 9,635 10,140 s charges 22,645710 l Outlay TOTAL 1 32,280 1 41,350 The Airport Commission is composed of the following appointed members: Richard D. Phipps Caroline Embree Jack Perkins Claude Peterson (Chairman) Garry Bleckwenn Y� •.,fir' i 141CROFILMED BY JORM MICR+LAB CCDAI: R1,; OL • A!- V101'1f' IAICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MOINES, IOWA DIirARTMP:NT: AIRPORT UNIT: LEVEL 1 CONTINUED Subtotal from previous page Public Utilities: Gas & Electricity Water & Sewer Repairs & Maintenance: Vehicle & Mobile Equip. Buildings Equipment Improvements Technical Services: Uniform & Laundry Service Janitorial Service Equipment Rental TOTAL DECISTON PACKAGE DATE: I PREPARED BY: N V APPROVED BY: V IAICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MOINES, IOWA DIirARTMP:NT: AIRPORT UNIT: LEVEL 1 CONTINUED Subtotal from previous page Public Utilities: Gas & Electricity Water & Sewer Repairs & Maintenance: Vehicle & Mobile Equip. Buildings Equipment Improvements Technical Services: Uniform & Laundry Service Janitorial Service Equipment Rental TOTAL DECISTON PACKAGE DATE: Total expenditures do not include Capital Improvements. For capital improvements breakdown, see Capital Improvement Program section. Y• ' �'P MICROFILMED BY DORM MICR4LAB LE UA6: E;i1P I(it. :RS 'IDI"!.` PREPARED BY: Jones LEVET, OF APPROVED BY: Airport Commission RESOURCES CURRENT BUDGET $26,790 REQUIRED FISCAL YEAR FISCAL YEAR No. Personnel $3500 500 Personal Sorv. 4,000 Co:mnodities Surv. 6 Charges 50 2000 _apical outlay 50 5000 7,100 •roTAI. 160 1000 1,960 1,500 41,350 Total expenditures do not include Capital Improvements. For capital improvements breakdown, see Capital Improvement Program section. Y• ' �'P MICROFILMED BY DORM MICR4LAB LE UA6: E;i1P I(it. :RS 'IDI"!.` MICROFILMED BY JORM MIGROLAB CEDAR RAPIDS AND DES MOINLS, 10'dH OTHER FUNDS. DEBT SERVICE CAPITAL PROJECTS TRUST & AGENCY SPECIAL ASSESSMENT SPECIAL REVENUE "'-141CROF ILI4ED By DORM MICR+LAB RAPIDS • J)f" 1-101'l!S f4ICRDFILMED BY JORM MICROLAB CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS • CEDAR RAPIDS AND DES MOINES, 10WA DEBT SERVICE FUND FUND SUMMARY ACTUAL ESTIMATE BUDGET 9 9 FY 1977 FY 1978 S 46,860 $ 4,046 $ 4,046 S 735,908 $ 768,841 $1 153,316 1,055 ""- 779 --- 206,800 224,800 217,150 $ 944,542 5 993,641 S 1,370,466 EXPENDITURESS ___ $ --- $ Personal - Services --- Commodities __ -- Services & Charges """ ------ Capital Outlay 987,356 993,641 1,247,972 " Debt Service ___ --- Transfers1 P47,972 _ TOTAL EXPENDITURES $ 987,356 $ 993,641 S_. g 4,046 $ 4,046 $ 126,540* ENDING BALANCE *The FY78 Budget will be amended to include interest payments of $126,540 due during FY78 on the 6/77 G.O. bond issue. After the budget is amended, the ending balance for FY78 will be a deficit of 5122,494 and the ending balance for FY79 will be S -O-. 278 Y `M' 14ICROf ILMED BY , ll I JORM MICR16LA13 U.DAR RAI 1.1% • JL.'. .10 i'ILS f•11CROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MUINES, 10WA DEBT SERVICE FUND SUMMARY OF EXPENDITURES 55,966,000.00 51,009,000.00 5238,972.25 279 K;.. tet: MON ILII) BY JORM MICR#LAB LLD* RAi'IP'i JL5 N019LS DUE AMOUNT FY 79 ORIGINALLY OUTSTANDING _ GENERAL OBLIGATION ISSUED 7/1/78 PRINCIPAL INTEREST Bridge 12/59 $ 400,000.00 5 50,000.00 S 25,000.00 S 1,275.00 Bridge 11/61 75,000.00 16,000.00 4,000.00 476.00 Bridge 11/68 650,000.00 200,000.00 100,000.00 6,000.00 _ Bridge 10/71 500,000.00 500,000.00 100,000.00 18,750.00 Street Improvements 11/68 1,350.000.00 625,000.00 175,000.00 21,775.00 Street Construction 11/73 450,000.00 150,000.00 150,000.00 6,150.00 Street Construction 08/74 400,000.00 100,000.00 100,000.00 5,700.00 Street Construction 08/76 285,000.00 200,000.00 50,000.00 8,450.00 Public Library 08/62 265,000.00 60,000.00 15,000.00 1,706.25 Sewer Construction 10/70 1,000,000.00 400,000.00 100,000.00 16,900.00 Water Treatment 12/71 900,000.00 650,000.00 75,000.00 25,250.00 'i Street Improvements 06/77 3,015,000.00 3,015,000.00 115,000.00 126,540.00 55,966,000.00 51,009,000.00 5238,972.25 279 K;.. tet: MON ILII) BY JORM MICR#LAB LLD* RAi'IP'i JL5 N019LS Y• �' MICRorILMED BY 7 DORM MICR+LAB CLOAK WO'1.9; • 'JCS MINES 14ICROF ILMED BY JORM MICROLAB • CEDAR RAPIDS AND DES MOINES, IOWA CAPITAL PROJECTS FUNDS FUND SUMMARY ACTUAL ESTIMATE BUDGET CLASSIFICATION FY 1977 FY 1978 FY 1979 BEGINNING BALANCE $ 222,646 $ (746,738) $ (779,738) RECEIPTS: $ ----- Property Taxes Other Receipts: Licenses & Permits --" ""- - Fines & Forfeitures Charges for Services Intergovernmental Revenue 376 303,729 - - 705,200 -- 2,783,750 Use of Money & Property 7,125 505,064 6,281,800 9,784,080 Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers -" 180,605 583,716 2,191,017 Other Transfers "- -"" TOTAL RECEIPTS S 1,219,545 $ 7.570.716 $14,7582847 EXPENDITURES PerSon�$ervices $ 940 $ --- $ --- Commodities 2,908 114,427 500,000 Services & Charges Capital Outlay 1,848,008 7,103,716 15,008,847 Debt Service -"" ---_ Transfers """ TOTAL EXPENDITURES $ t .466.2R'I $ 7 6m.71e $15,008,847 ENDING BALANCE $ (746,738 5779 738 $ 1 029 738 *On July 21, 1977, the City received from U.M.T,A. a reimbursement of $1,010,013. A budget amendment for a receipt of this amount will be made to the FY78 budget which will then eliminate the deficit balance. Ki Y;..ar.. IdICROFILI•IEO BY JORM MICR-�LAB LEDM; NAI :'.t`. • f'. !1UNS MICROFILMED BY JORM MICROLAB • CEDAR RAPIDS AND UES MUINLS, IOWA CAPITAL PROJECTS FUNDS OTHER CONSTRUCTION BEGINNING BALANCE RECEIPTS: Bond Sale - Civic Center Floodproofing Project Animal Control Shelter Ralston Creek Storm Water Detention SUBTOTAL Transfer In Ralston Creek Storm Water Detention (HCDA) U -Smash 'Em Remodeling (GRS) Transit Facility Project (GRS) SUBTOTAL --, UMTA - Transit Facility Project I State Transit Assistance - Transit Facility Project I TOTAL RECEIPTS i FUNDS AVAILABLE EXPENDITURES: Civic Center Floodproofing Project Animal Control Shelter U -Smash 'Em Building Transit Facility Project Ralston Creek Storm Water Detention I - TOTAL EXPENDITURES ENDING BALANCE .. 281 Y -•7F 141CROFILMED BY JORM MICR+LAB LI.OM kAI I:P, • ,IL, '101'J" S 22,000 200,000 300,000 522,000 $ 686,000 150,000 7,500 $ 843,500 S 60,000 $ 7,500 $ 22,000 200,000 150,000 75,000 986,000 $ (29,561) $1,433,000 $1,403,439 $1,433,000 $ 29,561) MILROFILMED BY JORM MICROLAB BEGINI RECEI Bond Tran TOTAL FUNDS EXPU Libr Ci t� TOM ENDII • CEDAR RAPIDS AND UES MOINES, IOwA MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND ULS MOINES, IOWA CAPTIAL PROJECTS FUNDS _ POLLUTION CONTROL IMPROVEMENTS g (117,663) BEGINNING BALANCE RECEIPTS — Bond Sale - River Corridor Trunk Sewer g 2,000,000 Wastewater Treatment Facilities 615,000 Improvement SUBTOTAL,2,615,000 Transfers In - Oakland Cemetery Sewer Improvement S 25,000 Wastewater Treatment Facilities p15,000 Improvement 240 X00 SUBTOTAL EPA Grant (Federal) - Wastewater Treatment Facilities y 1,237,500 Improvement Environmental Quality Grant (State) - Wastewater Treatment Facilities $ 82,500 Improvement _. g 4,975_000 TOTAL RECEIPTS g 4,057,337 FUNDS AVAILABLE EXPENDITURES S 2,000,000 River Corridor Trunk Sewer Oakland Cemetery Sewer Improvement 25,000 2,150,000 Wastewater Treatment Facility Improvement g 4,175,000 ,- TOTAL EXPENDITURES g 0117 ,6_631 ENDING BALANCE r 284 MICROFILMCD RY .� JORM MICR+LAE CLJRP, NAI'Iil• '.ILS ?70;9[5 h11CROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES 1401NLS, 100A CAPTIAL PROJECTS FUNDS STREETS & TRAFFIC CONTROL CONSTRUCTION BEGINNING BALANCE RECEIPTS: Bond Sale - Asphalt Resurfacing Concrete Street & Curb Repair Project City Share Extra -Width Paving Project Gilbert St. Reconstruction & Intersection Benton Riverside Intersection Improvement Hollywood Blvd./Hwy. 6 Intersection Signals Gilbert Bowery Intersection Signals SUBTOTAL � Transfers In - Asphalt Street Sealing Program Equipment Service Building Modifications SUBTOTAL FAUS - Gilbert Street Reconstruction and Intersection USTEP - Gilbert Street Reconstruction and Intersection Benton/Riverside Intersection Improvement SUBTOTAL TOTAL RECEIPTS FUNDS AVAILABLE EXPENDITURES: Concrete Street & Curb Repair Project City Share Extra -Width Paving Project Gilbert St. Reconstruction and Intersection —• Benton Riverside Intersection Improvement Hollywood Blvd./Hwy. 6 Intersection Signals Gilbert Bowery Intersection Signals _ Asphalt Street Sealing Program Equipment Service Building Modifications Asphalt Resurfacing TOTAL EXPENDITURES ENDING BALANCE 285 MICROFILMLO BY JORM MICR¢LAB CCUAF k,11'CD JC. '4O ;'iF5 $ 205,000 66,830 100,000 411,500 33,750 30,000 30,000 877,080 $ 37,517 205,000 242,517 $ 860,000 $ 102,500 33,750 136,250 $ 66,830 100,000 1,374,000 67,500 30,000 30,000 37,517 205,000 205,000 B 5 21,042 5 2,115,847 5 2,136,889 $ 2,115,847 $ 21,042 I MICROFILMED BY JORM 141CROLAB CEDAR RAPIDS AND DES 1401PILS, IU'WA CAPITAL PROJECTS FUNDS PARKING IMPROVEMENTS BEGINNING BALANCE RECEIPTS: Bond Sale - Parking Garage "A" Project Transfers In - Parking Garage "A" Project Parking Garage B Project Linn Street Parking Lot SUBTOTAL TOTAL RECEIPTS FUNDS AVAILALBE EXPENDITURES: Parking Garage "A" Project Parking Garage "B" Project Linn Street Parking Lot TOTAL EXPENDITURES ENDING BALANCE $ 2,050,000 $ 750,000 80,000 15,000 845,000 $ 3,050,000 80,000 15,000 MICROFILMED BY JORM MICR+LAB C[M' HAI'Ii15 • DIS T:N[S $ 250,960 $ 2,895,000 $ 3,145,960 $ 3,145,000 i41CROFiLMED BY JORM MICROLAB • CEDAR RAPIDS AND UES MOINLS, IOWA TRUST &AGENCY FUND PENSION & RETIREMENT GENERAL REVENUE SHARING IUCROf IL!-0EO RY l JORM MICR+LA9 LLAT: RnP1W • :ILS :10 i'1LS MICRUFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MUINLS, 10WA a FUND SUMMARY TRUST AND AGENCY FUNDS ACTUAL ESTIMATE BUDGET CLASSIFICATION FY 1977 FY 1978 FY 1979 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Personal Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE a $ 522,921 $ 713,160 $ 216,598 $ 657,697 $ 366,869 $ 494,083 32,543 7,605 534,178 520,000 534,178 21,176 --- 10,000 62,393 74,047 60,058 5,954 --- 7,795 $ 1,313,941 $ 968,521 $ 1.106.114 $ 649,710 $ 535,414 $ 754,320 1,473 --- 14,360 483,519 544.314 $ 1,134,702 $ 1,465,083 $ 1 312 99 $ 713,160 $--216,598 $9.713 141CROI: I LMEn BY JORM MICR&AB MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, IOWA TRUST AND AGENCY FUND PENSION AND RETIREMENT FUND FUND SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 BEGINNING BALANCE $ 251,344 $ 303,350 $ 216,457 RECEIPTS: Property Taxes $ 657,697 $ 366,869 $ 494,083 Other Receipts: Licenses & Permits --- --- --- Fines & Forfeitures --- Charges for Services 32,543 7,605 --- Intergovernmental Revenue --- --- Use of Money & Property 4,805 --- Miscellaneous Revenue 62,393 74,047 60,058 Transfers: Bond Transfers --- --- --- Expense Transfers 5,954 --- 7,795 Other Transfers --- --- --- TOTAL RECEIPTS $ 763,392 $ 448,521 $ 561,936 EXPENDITURES Personal—Services $ 649,710 $ 535,414 $ 754,320 Commodities --- --- --- Services & Charges 1,473 --- 14,360 Capital Outlay --- --- --- Debt Service --- --- --- Transfers 60,203 --- --- TOTAL EXPENDITURES $ 711,386 $ 535,414 $ 768,680 ENDING BALANCE $___103,350 $ 216,457 $ 9,713 M "' I41CROFILMED BY DORM MICR+LAO CLA'. 11,11':!., 2i: (. '10ll1, MICROFIUED BY JORM MICROLAB PERSONAL SERVICES: Police - Pension Retirement Police Total Fire - Pension Retirement Fire Total SUBTOTAL OTHER EMPLOYEES %: FICA IPERS Workmen's Compensation Unemployement Insurance SUBTOTAL TOTAL PERSONAL SERVICES CEDAR RAPIDS AND UES MOINLS, iO4A SUMMARY OF EXPENDITURES ACTUAL FY77 $ 12,525 150,942 163,467 $ 13,950 169,750 183,700 $347,167 $183,190 136,737 319,927 $667,094 SERVICES AND CHARGES: *** Retirement Systems Expense Fund* Police Retirement System $ 1,130 Fire Retirement System 343 TOTAL SERVICES & CHARGES $ 1,473 TOTAL EXPENDITURES $668,567 TRUST & AGENCY FUND PENSION AND RETIREMENT ESTIMATE FY78 $ 12,525. 193,735 $206,260 $ 13,950 232,924 246,874 $453,134 82,280 82,280 $535,414 $ -0- $535,414 Contributions to: Police Retirement 24.04% 26.98% Fire Retirement 33.32% 33.32% Other Employees 11.10% 11.10% BUDGET FY79 $ 12,525 206,607* $219,132 $ 13,950 249,582* 263,532 $482,664 $ 81,150#¥ 130,788#4# 39,718** 20,000*** 271,656 $754,320 $ 7,180 7,180 $ 14,360 $768,680 30.52%* 38.08%* 11.80% *Includes an amount reimbursable by the State as provided in HF914 effective 7/1/76. It is based on total salaries of eligible personnel. 1) Police Retirement System - $27,484.00 (4.06%) 2) Fire Retirement System - $32,574.00 (4.97%) **In prior year, this has been budgeted under the General Fund. ***On January 1, 1978, local governments must pay for unemployment insurance as the federal government's supplemental unemployment assistance program expires at that time. The City will be reimbursing the State for actual payments made under the program to City employees. ****The expense fund is provided in Chapter 411 of the Code of Iowa for the payment of the expenses of operating the retirement systems. Items budgeted for include the annual actuarial report, physical exams and temporary disability. In the past, all have been paid out of the contributions to the retirement system except for the temporary disability which has been paid out of the General Fund. 9E rr :41 C01I I LME0 BY JORM MICR6LAB M MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MUINES, IOWA SUMMARY OF EXPENDITURES ;The Attorney General has ruled that cities cannot levy in the Trust and Agency fund for pension costs until the city has reached its $8.10 maximum levy in the General Fund. Therefore, in FY79, 45.3% of FICA Costs and 14.8% of IPERS costs are budgeted in the General Fund. HFICA Rate reflects a change in the rate from 5.85% to 6.05% of gross salaries; the maximum withholding increased from $16,500 to $17,700. MIPERS rate reflects a change in the contribution rates from 5.25% to 5.75%; however, the maximum withholding remained unchanged from FY78 at $20,000. MICROFILMED BY JORM MICROLAB • CEDAR RAPIDS AND UES MUINLS, IUWA TRUST & AGENCY FUNDS GENERAL REVENUE SHARING PROGRAM SUMMARY ACTUAL BUDGET BUDGET FY77 FY78 FY79 - BEGINNING BALANCE $ 282,577 $ 409,810 $ 141 RECEIPTS: Revenue Sharing $ 534,178 $ 520,000 $ 534,178 Interest Income 16,371 --- 10,000 TOTAL RECEIPTS 550,549 520,000 544,178 EXPENDITURES, TRANSFERS: Operation & Maintenance - Aid to Agencies $ 63,747 $ 150,114 $ 153,534 General Fund Capital Outlay --- 121,308 --- Mass Transportation 162,478 100,000 213,285 Refuse Collection --- 164,862 --- Fire (Pumper) ---70,549 --- Police Operations 92,298 : --- c Recreation Operations SUBTOTAL 60 035 --- _606,833 --- 378,558 366 819 Capital Improvements - Civic Center Air Conditioning $ --- $ 88,835 $ --- Equipment Repair Facility 9,073 24,881 --- Animal Shelter Study --- 7,500 --- Library Study 15,200 19,000 --- Purchase of Showers Property --- 157,620 --- Downpayment of Old Post Office --- 25,000 --- Remodeling U -Smash -Em Bldg. --- --- 150,000 Transit Oper. & Maint. Facility --- --- 7,500 City Park Tennis Court Overlay --- --- 20,000 Policewomen's Locker Room 20,485 -- --- SUBTOTAL 4 ,75 322,836 T777,O0 TOTAL EXPENDITURES $ 423,316 $ 929,669 $ 544,319 ENDING BALANCE $ 409,810 $ 141 $ --- B 291 K •K'f MICROFILMED BY JORM MIGR6LA9 Lf.J7Jt 6;..;.i; �i.5 Id01'I! MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, IOWA Y:_... �,... IdICNOF ILMED BY .i DORM MICR#LAB CLOAK F.Al l?S • MOIRIS fAICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MOINES, IOWA SPECIAL ASSESSMENT FUND SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 t i BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: i Licenses & Permits y Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property f Miscellaneous Revenue f Transfers: ! _ Bond Transfers Expense Transfers Other Transfers ._ TOTAL RECEIPTS i I EXPENDITURES Persona—Services i Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ 6095778 $ 637,467 $ 410,617 6,028 -- -- 28,858 25,000 99,000 -- 25,000 -- $ 34,886 $ 50,000 $ 99,000 7,197 -- -- -- 50,000 99,000 -- 1,850 650 -- 225,000 -- $ 7,197 $ 276,850 $ 99,650 $ 637,467 $ 410,617 $ 409,967 I4I LROF I L14ED BY JORM MICR+LAB URAL PAI W, .QS :10:IlT 14_ICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MOINES, IOWA SUMMARY OF EXPENDITURES NEW CONSTRUCTION BEGINNING BALANCE RECEIPT: Special Assessment TOTAL RECEIPTS FUND AVAILABLE EXPENDITURES: 1st Ave.-Fairmeadows Sidewalk Construction Project Tanglewood & Ventura Improvements North Dodge Sewer TOTAL EXPENDITURES ENDING BALANCE WORKING CAPTIAL BEGINNING BALANCE RECEIPTS: EXPENDITURES: Debt Service (Interest Only) ENDING BALANCE 293 SPECIAL ASSESSMENT FUND NEW CONSTRUCTION WORKING CAPITAL $ 99,000 99,000 $ 99,000 $ 12,000 75,000 12,000 $ 99,000 $ 410,617 -0- $ 650 $ 409,967 t...�t.' DEILMED BY ( JoRM MICR+LAB LLDN: kAl 7!', • A S 'dO i:IFS MICROFILMED BY JORM 141CROLAB CEDAR RAPIDS AND DES MOINES, IOWA SPECIAL REVENUE FUND m HCDA ROAD USE TAX ASSISTED HOUSING S• ,•� MICROFILMED OY I JORM MICR+LAB CLOAP NA; iDV, . 7k , ROClLS I ;. f•11CROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MOINES, IOWA SPECIAL REVENUE FUNDS FUND SUMMARY E:CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Personal Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ 404,948 $ 507,454 $ 185,422 294 MICROf ILMCD BY .i JORM MICR+LAB CLAA R!W!DS • :T, ;iD CIC!i 0 2;385,645 2,495,268 3,061,008 22,049 --- 24,000 3,725 --- --- $ 3.ORF_nnR $ 7.49F.96R $2.411 419 $ 238,401 $ 195,956 $ 254,367 17,015 9,500 15,963 175,498 104,038 126,670 924,875 1,305,206 1,047,000 953.124 1. 0 .600 $ 2.817.300 1.879.113 $ 3.323.113 $ 2.308.413 $ 507,454 $ 185.422 $ 52 6 294 MICROf ILMCD BY .i JORM MICR+LAB CLAA R!W!DS • :T, ;iD CIC!i 0 MICROFILMED BY JORM MICROLAB 0 CEDAR RAPIDS AND UES MOINES, IOWA SPECIAL REVENUE FUND ROAD USE TAX FUND SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 BEGINNING BALANCE j - RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property ._. Miscellaneous Revenue -- Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS I EXPENDITURES Persona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES i ENDING BALANCE S 527,575 $ 560,137 $ 238,105 985,420 880,568 931,008 22,049 --- 24,000 $1,007,469 $ 880,568 $ 955 -nog $ --- $ --- $ --- 21,783 953,124 1,202,600 1,193,113 $ 974,907 $1,202,600 $1,193,113 $ 560,137 $ 238,105 $ -n- 295 7 MICROFtudco BY ' JORM MIC R6LA8 HEAR PANNI • AS !1olpLl 14ILROFILMED BY JORM MICROLAB CEDAR RAPIDS AND ULS MOINLS, IOWA SPECIAL REVENUE FUND ROAD USE TAX PROGRAM SUMMARY 296 I` ICRorlLMED BY JOHM MICR+LAB .4 CEDAR RAI 1L6 • UC; hi0!'7ES BUDGET BUDGET FY78 FY79 BEGINNING BALANCE j — $ 560,137 $ 238,105 RECEIPT: Road Use Tax $ 880,568 $ 931,008 Interest Income TOTAL RECEIPTS --- 880,568 24 000 955,008 EXPENDITURES: J TRANSFERS - Operations: Traffic Control $ 328,706 $ 379,979 Street System Maintenance 655,290 570,617 Encumbrances and Carryovers 84,604 --- i -, Amendment -Snow Removal Costs SUBTOTAL 50 000 --- 1,118,600 $ 950,596 Capital Improvements: Asphalt Street Sealing $ --- S 37,517 Equip. Serv. Bldg. Modifications --- 205,000 SUBTOTAL $ -0- S 242,517 Capital Outlay: Contingency - R.O.W. Settlement -Ia. Hwy. Comm. 5 84,000 $ --- TOTAL EXPENDITURES $1,202,600 $1,193,113 ENDING BALANCE $ 238,105 $ -0- 296 I` ICRorlLMED BY JOHM MICR+LAB .4 CEDAR RAI 1L6 • UC; hi0!'7ES MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MOINLS, IOWA SPECIAL REVENUE HCDA FUND SUMMARY ACTUAL ESTIMATE BUDGET Ec LASSIFICATION FY 1977 FY 1978 FY 1979 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES personaTServices Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ (122,627) $ (52,683) $ (52,683) 1,400,225 1,614,700 2,130,000 3,725 --- --- $1,403,950 $1,614.700 $2,130.000 8 238,401 i i I i — _ — 17,015 I1 i 175,998 104,038 'I 903,092 i P 1,047,000 686.000 $1,334,006 $1L614,700 $2,130.000 $52,683 $_L§2 ,683 $ 52 683 i I j i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MOINLS, IOWA SPECIAL REVENUE HCDA FUND SUMMARY ACTUAL ESTIMATE BUDGET Ec LASSIFICATION FY 1977 FY 1978 FY 1979 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES personaTServices Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ (122,627) $ (52,683) $ (52,683) 1,400,225 1,614,700 2,130,000 3,725 --- --- $1,403,950 $1,614.700 $2,130.000 8 238,401 $ 195,952 $ 254,367 17,015 91500 15,963 175,998 104,038 126,670 903,092 1,305,206 1,047,000 686.000 $1,334,006 $1L614,700 $2,130.000 $52,683 $_L§2 ,683 $ 52 683 297 I41CROFILMED BY I JORM MICR+LAB CLOAR W IDS • A' MOINES MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MOINES, IOWA i FIICR01 ILI4f.D BY JORM MICR+LAB CERN: NAi I!�; .)L, !401ffi5 HOUSING AND C0114UNITY DEVELOPMENT ACT FUND EXPENDED EXPENDED TOTAL REBUDGET-TO BE BUDGET TOTAL BUDGET FY78- BUDGET FY79 FY76 FY77 EXPENDED EXPENDED FY78 FY78 RECEIPTS $1,005,610 $1,334,006 $2,339,616 $1,782,384 $2,061,000 $3,843,384 $2,130,000 EXPENSES: Neighborhood Imp. Prog.- 21,812 21,812 328,188 142,550 470,738 272,000 Housing Rehabilitation Min. Hsg. Code Enf. --- 18,022 36,780 54,802 40,198 15,000 55,198 337,272 96,400 686,000 Ralston Creek Flood Cont. 44,441 52,593 97,034 --- 182,966 100,000 154,306 90,000 190,000 220,000 Neighborhood Site Imp. Neighborhood Park Imp. --- 6,018 --- 10,256 16,274 137,226 137,226 Prog. - Handicapped & Eld.: --- --- 250,000 250,000 5002000 Senior Center Architectural Barriers. --- 382 --" 10,637 11,019 103,981 --- 103,981 -55,000 Skills Unlimited 850 --- 850 1,150 --- --- 50,000 ---* 50,000 --- Retarded Citizens Ctr. --- --- --- --- 30,000 30,000 --- Buses for Handicapped --- --- -- Other Programs: General Program Admin. 11,943 102,753 114,696 81,304 1182194 1--- 140,000 N Housing Assist. Plan Downtown Redevelopment --- 800,000 --- 918,226 1,718,226 506,174 964,650 1,470,824 172,614 29,000 --- Comprehensive Plan 60,719 97,873 1582592 52280 52,127 26,001 120,487 35,514 13,530 Human Needs Plan River Corridor Study --- 16,240 5,280 13,760 30,000 --- -9,513 --- - --- City Park Improvements --- 45,250 60,980 2,150 60,980 47,400 39,020 68,600 --- 50,000 118,600 --- Park Acq. & Expansions Riverfront Acquisition 1,745 --- 1,745 255 --- 1,500 "-- ___ Rape Prevention Citizen Participation --- --- --- 906 906 4,094 --- -1_500 50,000 4,094 50,000 --- Energy Conservation --- --- --- --- 111,100 14,800 127,305 103,070 Contingency --- --- *transferred to Contingency i FIICR01 ILI4f.D BY JORM MICR+LAB CERN: NAi I!�; .)L, !401ffi5 MILRUEILMED BY JORM MICROLAB CEDAR RAPIDS AND DLS MUIHL`,, IU'+Ili GOALS AND OBJECTIVES FUND HCDA-CDBG FUNCTION Plans & Program Development PROGRAM Community Development ACTIVITY CDBG Program Development d Admin. ACTIVITY DESCRIPTION: There are four major types of activities to be carried out in the CDBG Program Development and Administration activity: citizen participation, general program administration, planning, and program development. All of these activities are federally mandated and federally paid for. The activity budget directly reflects the Department's administrative costs incurred because of the Community Development Block Grant Program. Federal regulations require a written citizen participation plan listing activities that will involve local residents in developing a plan of community development programs, developing workable programs to implement, and evaluating CDBG program _. - " performance. The Committee on Community Needs was established to facilitate the required level of citizen involvement. The division provides staff support to this committee, for example compiling information for Committee decision-making, documenting meeting activities, scheduling and coordinating public meetings, typing and mailing committee correspondence, and writing HUD reports documenting compliance with regulations. The activity will continue to manage administrative details of CDBG community develop- ment programs and housing assistance plan programs as required by HUD. This includes: \... a) development of the application document based on citizen input, staff input, and Council direction b) monitoring program development, and execution to encourage timely progress and compliance with federal requirements c) maintaining positive relationships with HUD officials and preparing HUD reports in a thorough and timely manner. The activity will plan CDBG projects. HCDA 1977 regulations require a comprehensive neighborhood revitalization strategy and data documenting the 75% of the funds will benefit low and moderate income residents of Iowa City. The current Neighborhood Improvement Program (NIP) combines housing rehabilitation, minimum housing code enforcement, Ralston Creek flood control, and neighborhood site improvements to comprehensively improve the designated CDBG program area. Data must be compiled (a) to review the program costs vs. neighborhood benefit, so if necessary, program revisions can be drafted, (b) to calculate the percentage of funds directly benefiting low and moderate income residents, so the future CDBG monies can be used to continue developed programs, (c) to identify additional neighborhoods that would benefit from a comprehensive revitalization strategy, and (d) to propose to CCN and/or the City Council additional CDBG eligible, community development projects that would revitalize declining neighborhoods. _ The division will develop CDBG projects. New FY 179 CDBG programs such as the senior center, architectural barrier removal program, and neighborhood site improvements program will be developed by division staff for presentation to the City Council. 299 �141001 ILME0 BY JORM MICR6LA6 JAK MILROFILMED BY JORM MICROLAB CEDAR RAPIDS AND ULS MUINLS, IUWA a) The senior center project includes activities such as: (1) developing programming (2) coordinating construction and programming and financing plans for the project, Ecumenical Housing Corporation and their 202 elderly complex Ehousing activities with the i the (which will be constructed on the same site), (3) g information Society and the Joint Project rovidiForce collectingoand pcititens about for decision-making, and (4) p g information program developments. b) The architectural barrier removal program as developed in 1976 needs to be reviewed be Additional project suggestions and Council approved projects need to completed. to the City Council. An imple- need to be reviewed and drafted forpresand entation be mentation schedule must prepared C) The neighborhood site improvements program is focused on neighborhood residents make with CDBG funds. Public selecting public site 'improvements for the city to will be presented to the City Council -" meetings will be held. Projects proposals of the improvements will be supervised and coordinated. for approval. The execution ACTIVITY 1. To efficiently and effectively administer CDBG programs, documenting activities, both and projects. encouraging timely progress, and coordinating people adequate funds to complete CDBG projects including the senior center 2. To secure and Neighborhood Improvement Program. 3. To plan a comprehensive group of activities to meet the needs of Iowa City's stock, and enhance the residential older neighborhoods -- to conserve the existing environment. 4. To develop new CDBG program ideas into implementable schedules of activities statuatory objectives. that will benefit Iowa City and meet nationally established S. to theconsultant To coordinate citizen input, staff assistance officelstructure imrovementsand Council decision-making as physical improvements are programmed for the multi-purpose are planned and implemented and as activities - senior center. •' 141CROFIL14ED OY JORM MICR+LA6 004 Poli 111; • A:, '101'0', Ml LROFILMLU BY JORM MICROLAB CEDAR RAPIDS AND ULS MUINL,, 10— ACTIVITY OBJECTIVES: C: ., 1. Direct the development and implementation of a citizen participation c ro plan that (a) meets federal regulations, (b) provides for citizen N.a input into the FY 180 CDBG budget, (c) provides for citizen input as CDBG programs are developed, and (d) provides an opportunity for U H citizens to evaluate each CDBG project's performance. m a _ Document each CDBG project's performance monthly (e.g. Hsg. Rehab., H.A.P., Min. Hsg. Code Enf., Neighborhood Site Improvements, Ralston Creek Flood Control, Senior Center, Arch. Barrier Removal, Downtown Redevelopment, and Energy Conservation). W 2 3. Quarterly update CDBG program central file, documenting program compliance with Environmental Review Record, Equal Opportunity, fiscal management, labor standards, procurement standards, real property acquisition, and relocation rules, regulations and require- ments. 4. Direct the development of goals, objectives, implementation plans, and time schedules for proposed FY '80 community development projects (both staff and citizen proposals) for submission to the City Council for review and approval before January 1, 1979. S. Direct a scheduling of activities (for each CDBG project) to encourage expenditure of four and one-half million dollars (60%) of the total Iowa City CDBG entitlement grant (8.2 million) prior to June 30, 1979. (This objective is derived from HUD performance standards). 6. Secure $686,000, Iowa City's Sth year CDBG allocation, prior to June 30, 1979, (FY 180 CDBG program funds). 7. Prior to January 1, 1979, establish a system (possibly computer) which will collect and organize housing data --such as records of exterior housing conditions, socio-economic inofrmation, building permit infor- mation --necessary to evaluate Iowa City's housing market and document statistics in HUD reports and grant applications. 8. Write environmental review records and evaluate program costs verses benefits for all CDBG projects to be carried out during FY 179, there- fore complying with federal regulations and also providing information about projects' cost effectiveness to decisionmakers. 9. Plan a comprehensive neighborhood revitalization strategy for at least one deteriorating neighborhood in Iowa City, and apply for Small Cities CDBG funding to implement the program during FY 180. Initiate a citizen input process for neighborhood site improvement programs in four neighborhoods prior to December 1, 1978, and schedule and carry out all City Council approved improvements to enable comple- tion of the Neighborhood Site Improvements program prior to June 30, 1979. 301 141CROF WIC.O 0Y JORM MICR6LAB 0. MICROFILMED BY JORM MICROLAB • CEDAR RAPIDS MID DES MUINLS, IUWA 11. Prior to January 1, 1979, secure or identify adequate funding from local (e.g. individuals and organizations), state (e.g. HEW Title 20, and Historic Preservation), and federal (e.g. HEW Title 3, Title 5, and Title 7, as well as solar energy demonstration monies, and CDBG allocations) sources to: a) enable successful competition of the Old Post Office N rehabilitation for use as a senior center, d b) assure resources to satisfactorily equip the senior E e center, and m ° c) provide the City Council with a list of funding c° possibilities for making budget decisions about ° o senior center operating costs and program imple- mentation costs. 12. Schedule activities for the development of the Senior Center to facilitate a grand opening December, 1979; monitor progress monthly to assure performance; and provide assistance as necessary to minimize delays. 302 MICROFILMED BY DORM MIGR6LAS UO R F.MIN, 1.1017E5 1.1(CROFILMED BY JORM 141CROLAB CEDAR RAPIDS AND UES MUINLb, 1061A ACTIVI(T'Y MEASUREMENT: Cl. HUD will review and approve Iowa City's citizen participation plan. U cca 2. Records compiling monthly activities, as planned and accomplished for each budgeted project, will be available to document progress for the general public, CCN, City Council, HUD officials, and auditors. 3. Records decumenting procedural activities undertaken to comply with federal regulations will be available for review quarterly. 4. Draft FY 180 CDBG goals, objectives, and implementation plans will be available to CCN and the City Council prior to January 1, 1979. S. Audit of FY 179 activities will document that 600 of 4 years of funds have been expended. 6. The 5th year application (Community Development Plan, Housing Assistance Plan, and Performance Report) will be prepared prior to March 1, 1979, for submission to A-95 agencies and HUD. ri 7. Written reports summarizing the quantity and quality of Iowa City housing will be available semi-annually: CDBG program effectiveness can be monitored and data required in HUD reports will be documentable. W c; 8. A staff report providing cost -benefit analysis and an environmental review e record will be available for each FY 179 CDBG project by March 1, 1979. 9. A staff report providing a Small Cities CDBG proposal will be available for City Council review prior to March 1, 1979. (This will likely be submitted to HUD for FY 180 funding.) 10. Neighborhood site improvement project funds will be encumbered prior to „ June 30, 1979. 11. A budget, which also identifies available financing sources, for completing the senior center will be presented to the City Council by January, 1979. 12. The structural improvements for the Senior Center will be completed by December, 1979. ACTIVITY'ANALYSIS Achievement of the above objectives will capture a maximum of CDBG funding, minimize financial audit findings, satisfy HUD requirements, and allow the City Manager and City Council to evaluate performance of federally funded programs intended to improve the physical and social environment of low and moderate income residents. 303 141CRUILMCD BY DORM MICRALAB CLi1,1H li?iCl. :iS 4!0 i'lL5 MICROFILMED BY JORM MICROLAB • CEDAR RAPIDS AND DES MOINES, IOWA DEPARTMENT HCDA UNIT CDBG Administration EXPENDITURE DETAIL EMPLOYEES I 4 I t — _ CLASSIFICATION FY 1978 FY 1979 J , j 1 $ 15,132 CDBG Program Coordinator Director of Community Development 1 4 3-2 6,996 13,910 Director of Housing & Insp. Serv. O i 48,102 MICROFILMED BY JORM MICROLAB • CEDAR RAPIDS AND DES MOINES, IOWA DEPARTMENT HCDA UNIT CDBG Administration EXPENDITURE DETAIL 304 I41CROFILI-IED BY °1 JORM MICR+LAB CLDAR MPMS • AS MOINES EMPLOYEES AUTHORIZED BUDGET FY 1979 CLASSIFICATION FY 1978 FY 1979 PERSONAL SERVICES 1 $ 15,132 CDBG Program Coordinator Director of Community Development 1 4 3-2 6,996 13,910 Director of Housing & Insp. Serv. O 32 48,102 Planner/Program Analyst P4 3 3,123 Secretary of DCD 12 5,314 Secretary of H & I.S. 1 1 9,906 Senior Clerk Typist 3,000 Legal Support 7,000 Other Staff Support 16,754 Health & Life Insurance, — — FICA, IPERS 3 7 — $129,237 TOTAL — 304 I41CROFILI-IED BY °1 JORM MICR+LAB CLDAR MPMS • AS MOINES I•i1CROFILMED BY JORM PIICROLAB CEDAR RAPIDS AND DES MOINES, IOWA EXPENDITURE DETAIL CLASSIFICATION PERSONAL SERVICES EnerU Conservation _ Planne—r DEPARTMENT Housinn Assame - Planner Health & Life Insurance, - FICA, IPERS TOTAL -- Downtown Redevelopment Development Program Coordinator Specialist 1 1)-21 Coffmunity Development Clerk Typist Staff Support Health& Insurance, — Iife IN TOTAL 305 MICRDFILMED BY JORM MICROLAB CEDAR RAPIDS :7CS MINIS DEPARTMENT HCDA UNIT ;i !I RIIE D BUDGET FY 1979 1979 � ,I i i P 59 $ 6,720 814 �y $ 7,534 i I p., ,2 $ a,ia2 • k 7,082 --- - 5,000 2,544 1 $22,768 305 MICRDFILMED BY JORM MICROLAB CEDAR RAPIDS :7CS MINIS MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, IOWA DEPARTMENT HCDA UNIT EXPENDITURE DETAIL CLASSIFICATION EMPLOYEES AUTHORIZED BUDGET FY 1978 FY 1979 FY 1979 PERSONAL SERVICES Com rehensive Plan 1 _ __ Senior Panner Clerk Typist 1 Planning Technician I __ ""' Assistant Planner 3 ""' ___ Associate Planner ! 611 --- TOTAL TOTAL = Minimum Housing Code Enforcement $ 7,566 Senior Housing Inspector '"' 3 3 39,888 Housing Inspector 3,600 Temporary 1,500 Legal Support Health & Life Insurance, 8,841 FICA, IPERS 3 3, ,39 TOTAL — — Housina Rehabilitation Rehab Construction Specialist 1 1 $13,000 Rehab Finance Specialist 1 1 1 12,488 1 14,568 Rehab Supervisor Health and Life Insurance, 7,366 FICA, IPERS 3 47, TOTAL 306 r •er 1 tdI CROFI LIdED BY .� JORM MICR¢LAS MAr RAPID, • 'A'1 IAOIOES 141CROFILi4ED BY JORM MICROLAB CEDAR RAPIDS AND DES 1.10111L�>, IOrIA GOALS AND OBJECTIVES FUND: SPECIAL REVENUE FUNCTION PLANNING & PROGRAM DEVELOPMENT PROGRAM: COMMUNITY DEVELOPMENT ACTIVITY COMMITTEE ON COMMUNITY NEEDS ACTIVITY DESCRIPTION: The Committee on Community Needs (CCN) will continue to coordinate a citizen partici- pation plan to provide citizen input throughout all stages of the COBG program, including development of the application and program implementation, monitoring and evaluation. ACTIVITY GOALS: 1) To develop CDBG program recommendations for the City Council, providing citizen input in decision-making processes of application development, program development, program implementation and program evaluation. 2) Tocomply with HUD citizen participation requirements. 3) To strengthen the ability of neighborhood organizations to have increased impact on•City Council decision-making. ACTIVITY OBJECTIVES: 1) Review all CDBG programs and submit comments on each to the City Council periodically. 2) Host three or more public meetings to gather citizen input about new or existing programs. 3) Present program information to the general public via radio spots, newspaper ads, and other media, quarterly. 4) Provide technical assistance to citizens desiring to use CDBG funds but unfamiliar with the bureaucratic process. 5) Submit a CDBG budget proposal for FY80 funds to the City Council by December 18, 1978. 6) Organize activities to involve Iowa Citians throughout the year in CDBG program identification, program development and program evaluation as required by HCDA 1977 regulations. ACTIVITY MEASUREMENT: 1) Minutes of CCN meetings will transmit committee recommendations to the City Council by the 15th of each month, to provide review and evaluation of each program a minimum of two times during the year. 2) Minutes of public meetings will record citizen input and aid HUD in evaluating program performance, and the City Council in making program decisions. 3) Tapes of radio spots, samples of newspaper ads, etc. will document the City's effort to disseminate information to the general public and HUD requirements will be satisfied. 4) CCN members will respond to all written citizen proposals within 30 days of thier receipt. If CDBG funding is not available, alternate courses of action will be suggested. 5) CCN FY80 budget recommendations will be submitted to the City Council by December 18, 1978. 6) The number of citizens who comment on the citizen participation process or CCN activities will be recorded. ACTIVITY ANALYSIS: Increased citizen participation is required by the new CDBG regulations. CCN is the City-wide group appointed to coordinate all citizen participation activities. Citizens and neighborhood groups must be involved in identifying program needs, developing programs to meet those needs, and evaluating implemented programs. �;-0ICROFILMED BY DORM MIC RLAB CL AI( k,�d e•+ 14.1CROFILMED BY JORM 141CROLAB CEDAR RAPIDS AND DES 1.10INLS, 10WA GOALS AND OBJECTIVES FUND SPECIAL REVENUE FUNCTION PLANNING & PROGRAM DEVELOPMENT PROGRAM COMMUNITY DEVELOPMENT ACTIVITY DESIGN REVIEW COMMITTEE ACTIVITY DESCRIPTION: The Design Review Committee will review and make recommendations to the City Manager regarding public and private construction in and adjacent to the Central Business _ des the review of redevelopment which occurs on District of Iowa City. This inclu Urban Renewal parcels, the review of public improvements to be constructed, and the review of private development and redevelopment which occurs within and adjacent to the CBD. ACTIVITY GOALS: encourage and prom 1) To ote the acceptability,attractiveness, cohesiveness, an general design compatibility of new construction and rehabilitation, where feasible, both public and private within and adjacent to the CBD of Iowa City. 2) To enhance the overall quality of design within the downtown area by working cooperatively with developers throughout project planning. ACTIVITY OBJECTIVES: 1) To review, in a timely manner, the preliminary design plans for all Urban _ Renewal redevelopment parcels. 2) To review, in a timely manner, the plans for all public improvements to be constructed within and adjacent to the CBD. 3) Tp establish a system for reviewing all plans for development or redevelopment within and adjacent to the Central Business District. ACTIVITY WASUREMENT: 1) Review of all redevelopment plans within the time limits established in the ity Council action may occur within 40 days. schedule, so that C rovements within the time limits specified in the 2) Review of all public imp pre-established schedule. 3) The percentage of all developments or redevelopments in and adjacent to the Central Business District which have been reviewed by the Design Review Committee. ACTIVITY Resolution 74-48 establishes the responsibilities of the Design Review Committee to review all redevelopment, development, and public improvements within and adjacent to the Central Business District. The Urban Renewal contract calls for design review of all development to occur on Urban Renewal parcels. The established procedures call for the Design Review Committee to review the plans for all public improvements. However, no effective mechanism has been established to insure the review of private within or adjacent to the Central Business development or redevelopment which occurs District but not on Urban Renewal land. Store front renovations in City Plaza will be reviewed by the Design Review Committee when the store front renovation includes leasing space within the plaza. A system needs to be established for the review of all development within the Central Business District. KK 1E r ' Id ICROFILMID DY ' JORM MICR( LAO CI.DNt PJ�P iC; I.LS "D!uCI MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, IOWA ASSISTED HOUSING PROGRAM SUMMARY ESTIMATE BUDGET FY 1978 FY RECEIPTS: Charges for Services $586560 170 $ 10,560 476,340 Intergovernmental Revenue TOTAL RECEIPTS $596,730 $486,900 EXPENDITURES: Personal Services $ 73,400 1,900 $ 68,708 1'725 Commodities Services & Charges 516,449 414,780 TOTAL EXPENDITURES $591,749 $485,213 {� IdICROEILMED DY 1 JORM MICR+LAB CEDA RAI Illi • UB bIO:DE, MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, IUWA ASSISTED HOUSING EXPENDITURE DETAIL PERSONAS CES Salaries & Wages Pension & Retirement Insurance SUBTOTAL COMMODITIES Office Supplies SUBTOTAL SERVICES AND CHARGES Professional Services Communications Transportation & Education Insurance Repair & Maintenance Miscellaneous SUBTOTAL TOTAL EXPENDITURES ESTIMATE BUDGET FY 1978 FY 1979 $ 61,852 $ 57,708 6,878 6,618 4,670 4,382 $ 73,400 $ 68,706 $ 1,900 $ 1,725 $ 1,900 $ 1,725 $ 5,700 $ 2,000 1,200 900 1,500 1,000 550 1,700 2,100 500 504,249 409,830 $516,449 $414,780 $591,749 $485,213 310 MICROFILMED BY .I JORM MICR+LAB C[DAR RArci,. • o[r. raorus MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MOINLS, IOWi\ w DEPARTMENT HOUSING & INSPECTION SERV. UNIT ASSISTED HOUSING EXPENDITURE DETAIL CLASSIFICATION EMPLOYEES AUTHORIZED BUDGET 1978 FY 1979 FY 1979 PERSONAL SERVICES Housing Coordinator Housing Specialist Senior Clerk Typist Clerk Typist SUBTOTAL FICA & IPERS Health & Life Insurance TOTAL ASSISTED HOUSING 1 2 1 1 2 1 0 7— $20,412 27,744 9,552 $57,708 6,618 482 ,308 The proposed budget for FY 79 for assisted housing provides for a balanced budget because of the management contract with Midstates Development for Autumn Park Apartments. If the contract is not renewed in FY 79, it will be necessary to reduce the expenditures of the assisted housing function by the elimination of one employee or subsidize the function with general fund revenues. Several years ago, the function was financed partly with general fund assistance. The proposed budget for FY 79 does not provide such assistance. It is recommended that this function be financed solely from revenue generated from federal sources and other service contracts. 311 �I41CROMMEn By JORM MICR6LA9 CC LIAR RA! !PK, • DCS 'd011i95 141CROFILMED BY JORM 14ICROLAB CEDAR RAPIDS AND UES MOINES, 104A B-1 GOALS AND OR, JL n"ES FU`CTION D anment of Housing 6 Inspection FUND Leased Housing Services pROGRNd Ccnrm,nity Development ACTIVITY HousingCommission ACTIVITY DESCRIPTION: To provide citizen input to the Iowa City Housing Authority on matters of Leased - Housing or other governmental Assisted Housing Program. ACTIVITY GOAT To provide across sectional citizen viewpoint si g Ruth issues and proposals referred to the Omission by the Iowa City Housing Authority. To staff and report the findings to the o Monitor the activities of the Author Commission. ACTIVITY OBJECTIVES: _ 1. To provide a s=ce for public information abouties a dsted other datagin order 2. To sponsor, conduct, and assist in evaluating stud to guide future planning for Assisted Housing Progr ACTIVITY MIFNMDM: 1, Number of meetings held - Compare FY78 to FY79. Special programs sponsored by the Commission - Compare FY78 to FY79. 2. Sp the Chairperson summarizing the Commissions 3• Annual report to be issued by response to the ousing needs evaluation of the Iowa City Housing Authority services. along with comments about staff and other support ACTIVIYSISc It is essential that the role Autthe horityy (Csion rnmcil) andrtheecitizennot members in the role of the Iowa City Housing Staff response can only be monitored when meeting the housing needs of Iowa City. established. goals are clearly defined and authority firmly 312 N' .. —.. , r MICROFILMED BY JORM MICRdOLA6 LLDU Pali ia_, .11S'DIVS • CEDAR RAPIDS AND DES MOINES, IOWA NM ENTAL FUND MICROFILMED BY -! JORM MICR+LAB CEDAR RAI 15u ;;L!, MINES M r41LROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, IOriA GOALS AND OBJECTNES MND Enterprise FUNCTION Public Works 111MRM1 ACTIVITY Equipment Maintenance ACTNITY DESCRIPTION: This division provides management, repair and maintenance services for City -owned vehicles and transit buses, with the exception of the Parks and Recreation Dept. and the Police Dept. The Parks and Recreation Dept. provides maintenance for Parks and Recreation vehicles on most repair and maintenance procedures of a routine nature. The Police Dept. contracts for service with private garages. ACTNITY GOAL: To provide high quality repair to the City's equipment in a prompt manner. ACTIVITY OBJECTNES: 1. To specify and order all replacement equipment by August, 1978. 2. To coordinate equipment needs and replacement policies so that equipment is matched to need and use. ACTIVITY h1EASMBEW: 1. Replacement of fleet equipment at optimum time, usually four to five years or when upkeep costs exceed replacement value, to reduce cost per mile. This optimum time has been shown effective in studies by the American Public Works Association's Institute for Equipment Services Research Foundations. 2. Provide high utilization factor time equipment used Mime equipment available' ACTIVITY ANALYSIS: In the next two to three fiscal years the City should convert to a full "rental charge" system. Each division would budget so much per month per unit of equipment. These funds would pay for vehicles replacement. The vehicles would be owned by the central equipment pool and assigned to divisions on a permanent basis with the pool responsible for replacement. At the present time the City budgets lump sums for equipment replacement thereby causing budgets to vary by 10-30% from year to year. This distorts budget considerations. 313 T MICROFIL1410 BY 1 JORM MICR6LAS UJA FN I!A JCS SI01!11S MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, IUWA DECISIC ^!ACKAGE DATE: ." 12/14/77 DEPARTMENT: public Works PREPARED BY: Reynolds UNIT: Basic Equipment Repair and LEVEL 1 OF 2 APPROVED BY. Plastino Preventative Maintenance ACTIVITY DESCRIPTION: RESOURCES CURRENT BUDGET Provides for repair and preventive maintenance t0 all City -owned REQUIRED FISCAL YEAR FISCAL YEAR No. Personnel13 13 vehicles and equipment for the departments of Administration, Community Development, Finance, Fire, Housing and Inspection, 160,445 167,289 and all Public Works divisions including Transit. (Parks and Recreation does their own work with the exception of some Personal sere. major overhauls, and Police contracts to private garages.) ommoaities 378,090 326,590 erv. a Charges 80,537 66,015 ! Provides for existing equipment pool of specialized equipment for i use by other departments. apital outlay 2,350 14,860 TOTAL 621,422 574,754 w ADVANTAGES/BENEFITS: a Keep equipment at 90% availability. Keep Service Building in repair. Other departments would not have to carry speciailized equipment or vehicles in their inventories if equipment maintains the existing equipment pool of specialized equipment. OPTIONS: Contract all repairs and services to outside shops. Lease specialized equipment for use by departments if the equipment pool is not maintained. CONSEQUENCES: Centralized equipment repair will cease. No provisions for emergency repairs such as snow removal and Saturday transit service. No equipment pool of specialized equipment, or vehicles. !----easy ^iuip—t do --rime if work ;c con*rActed nut. MICROFILMED BY ,S JORM MICR+LAB CL MIM RN`I ISS • JI:S FlDIfI CS :41CROFILMED BY DORM MICR#LAB 7 i BUDGET ?ISCAL YEAR 5,701 2,175 0,000 7,876 i as snow MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MOINES, IUWA i-0 DEPARTMENT PUBLIC WORKS UNIT EQUIPMENT MAINTENANCE EXPENDITURE DETAIL CLASSIFICATION EMPLOYEES EAEF9 ED BUDGET FY 1978 9 FY 1979 PERSONAL SERVICES LEVEL 1: Superintendent of Equipment 1 1 1 $ 14,580 14,076 Senior Mechanic 1 2 2 25,824 Mechanic II 3 3 38,712 ._. Mechanic I Maintenance Worker III 3 3 34,908 Maintenance Worker II 1 1 1 1 9,966 8,922 Maintenance Worker I 1 1 10 026 ; Clerk/Typist Tftl,014 SUBTOTAL 13 13 10,275 Health & Life Insurance 167,289 _. TOTAL LEVEL 2: Overtime 115,701 0 316 14ICROFILPIED BY ,.;•I JORM MICR+LAB CLOnR Vi-: !i'. • 7L' 410111S MICROFILMED BY JORM 141CROLAB CEDAR RAPIDS AND UES MOINES, IUWA DEPARTMENT PUBLIC WORKS UNIT EQUIPMENT MAINTENANCE EXPENDITURE DETAIL CLASSIFICATION EMPLOYEESY 1OYEES AUTHORIZED BUDGET F978 FY 1979 FY 1979 i CAPITAL OUTLAY -- LEVEL 1: j Renovation of Modulars for office space i Vehicle Lift - replacement Drain repair Office Chairs (2) i Adding Machine - replacement 2 -ton ,lack - replacement LEVEL 2: Dump truck - replacement TOTAL TOTAL 317 MICROFILMED BY JORM MICROLAB CIDAR RATTY, • OI:S I-001fI5 $ 4,000 6,000 4,000 250 160 450 814,860 $30,000 13-0—,000 MICROFILMED BY JORM MICROLAB • CEDAR RAPIDS AND ULb MOINLS, 104ii CAPITAL IMPROVEMENT PROGRAM I. INTRODUCTION In the FY79-83 CIP, the City Council is being asked to determine what projects can be realistically accomplished in the next several years on the basis of anticipated revenues, city priorities and the Council's willingness to issue general obligation bonds or seek voter approval of general obligation bond issues. The City Council first determined which projects it would like to see funded in FY79. Secondly, all projects not funded in FY79 were auto- matically shifted to the next fiscal year unless the Council designated a specific year for the project or decided to eliminate the project from the five year plan. The final CIP document therefore reflected a five year plan for providing capital improvements commensurate with the fiscal policy and the needs of Iowa City. In FY79, authorizations of $3,700,000 in General Corporate Purpose Bonds and $4,434,080 in Essential Corporate Bonds were approved. The fiscal — policy provides that new general obligation bond issues shall not exceed _ an average of $1,000,000 in any year except for selected projects of a non-recurring type. However, as most of the authorizations approved are — for a new library, storm water detention and control facilities, and bridge repair, the non-recurring provision of the policy is met. I - — II. PLANNING AND PROGRAMMING CONSIDERATIONS Captial Improvements Programming is the planning, coordination, and scheduling of public physical improvements for a community over a period of years. The scheduling is developed according to priorities based on need, desire and importance of such improvements to the community within the constraints of the City's ability to finance as well as having the staffing to design and administer the projects. Essentially, the CIP is a legislative and management tool to facilitate the scheduling, planning and execution of a series of public improvements over a five-year period. Usually the development of a CIP begins with the proceeds from a current or recently updated Comprehensive Plan. The plan presents an analysis of _- needs and desires of the community over an intermediate to long range time span, and translates these into prescribed action programs and services that can be performed by City government. As an element of the Compre- hensive Plan, a Community Facilities Study would analyze the various City — services or facilities to determine their adequacy; and to develop recom- mendations where services or facilities would need to be improved and where others would need to be initiated. These recommendations would then assist - in initially proposing needed public capital improvements as well as pro- viding a framework for prioritizing and scheduling the majority of proposed projects. 318 MICWILMED BY ' JORM MICR6LAB MICROFILMED BY JORM MICROLAB III. FISCAL POLICY CONSIDERATIONS CEDAR RAPIDS AND UES MUINE�), IUWA The concept of sound financial planning is of equal importance to physical planning, and is critical for the success of any program whether it be public or private. As a result, the Capital Improve- ment Program is a determination of (1) the levels of capital outlays and (2) the sources of financing those outlays. In determining the scheduling of programs for completion within the next five years, it was necessary to deal with the City's financial resource limita- tions; both those that have been established by State law, and those that have been adopted as policy bythe City Council as a guide to future City expenditure and indebtedness. It is the latter limitation to which the City Council addressed itself in 1973 by the formal adoption of a fiscal policy that is aimed at controlling and regulating the property tax levy for debt service on General Obligation Bonds used to finance capital expenditures. Adherence to this fiscal policy can be expected to provide the following advantages: 1. The property tax levy for debt service on which there is no State imposed maximum limit can be projected and regulated to either remain relatively constant or to increase at an even controlled rate. 2. Investors interested in City of Iowa City bonds can refer to a fiscal policy and rely on it in making decisions on whether to buy obligations of the City and in determing the interest rate that they will bid. A formally approved fiscal policy has a strong bearing on the City's ability to maintain and improve on its credit rating. 3. Planning for public improvements normally takes place over a period of years. Nearly always, funds are spent for engineering and right-of-way prior to the years in which actual construction takes place. The fiscal policy can establish amounts of money which will be spent for several years in the future for best public improvements facilities planning and make it possible to concentrate time and funds on those priority projects which can be financed and constructed within the City's financial limitations. 4. A very significant advantage of a formal fiscal policy is to demonstrate the need for additional revenue sources in future years by matching expenditures and indebtedness permitted by such a fiscal policy against the much greater need for additional public improvements. 319 MICROFILMED By JORM MICR4�LAB LiJAI i"-:. - JI... 101'CS MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, 10WA IV. APPLICATION OF FUNDS The funding of the projects included in the FY79-83 CIP has been categorized into the four major categories of: 1. Operating Revenue. 2, Bond Issues -General Obligation and Revenue. 3. State and Federal Grants -Grants for specific projects, and 4. Special Revenue -Revenue whose use is restricted to specific types of projects. The City strives to secure and utilize funds other than operating arameters of the fiscal revenue and general obligation bonds to the maximum extent practical, b Source of Funds" chart on Page 439illustrates, and utilize general obligation debt within the p policy: As the "Summary Y operating revenue and general obligation bond debt account for urces Of the funding for the five year FY79-83 CIP. Of the remaining state and federal grants account for 53.2% of the five year total, revenue bonds e accoof unt for4.9% ,projectefivyearspecial revenue totalof$49,759,897.ounts the remaining 320 Y•'��( 141CROFILMED BY _ JORM MICR46LAS MICROFILMED BY JORM 141CROLAB CEDAR RAPIDS AND ULS MUINLS, WwA V. FISCAL POLICY — ANNUAL OPERATING EXPENDITURES 1. Balanced Budget: The budget of the City of Iowa City shall be drawn so that estimated revenues and anticipated expenditures are equal. (State Law Requirement) 2. Tax Ceiling: The budget of the City of Iowa City shall be drawn so that tax revenue in the general operating, or "seven functional" funds do not require a tax levy of more than 30 mills. (State Law Requirement) CAPITAL EXPENDITURES 1. Definition: Current year expenditures (first year of the five year Capital Improvement Program) for all public improvements and their preliminary studies and the acquisition of property or equipment for a new public improvement shall be defined as "Capital Expenditures" and shall be financed under the provisions of this fiscal policy and planned in terms of the five year Capital Improvement Program. 2. Project Analysis: A clear distinction shall be made between tax supported and self -supported loans. All projects supported by self -supported loans must demonstrate ability to develop sufficient income to repay their cost. 3. Maximum Limitations on General Obligation Bonds: The following two maximum limitations shall apply to General Obligation Bonds: a. Debt Limit: Debt pledged as a general obligation of the City of Iowa City shall not exceed 5% of the market value of the taxable property within the corporate limits as established by the City Assessor. (State law requirement) „ b. Borrowing Reserve: A minimum of 20% borrowing reserve, or debt margin, shall be maintained to meet emergencies. 4. Ceilin on Debt Service: Debt Service charges payable from the genera tax levy shall not exceed 25% of that levy in any one fiscal year. 5. Tax Su orted Loans: New tax supported loans (General Obligation " Bonds shall not exceed an average of $1,000,000 in any of the years of the Capital Improvement Program except for selected projects of a non-recurring type. 321 MICROFILM By JORM MICRWLA9 CLJU I:d.'I'*W N! 14ICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, IOWA CAPITAL EXPENDITURES (CONT.) 6. Pay -As -You -Go Financing: In addition to the $1,000,000 in tax supported loans, an amount at least equal to 10% of the tax supported loans shall be financed from current operating funds for a total of $1,100,000 available annually to finance capital expenditures. 7. Bond Issues: Bonds shall be of a serial type and general obligations of the City of Iowa City. Tax supported loans shall have maximum maturities of 20 years. Insofar as it is practical, the maturity schedule shall provide for payment in equal installments over the period to maturity. 3. Outstanding Debt: The outstanding general obligation debt of Iowa City shall be leveled off at the earliest possible date. This fiscal policy was adopted by motion of the City Council at its regular meeting of June 5, 1973. 322 141CROFILMLD BY JORM MICR¢LAE1 CEDAR Rid Y. • UCS Id01NU; i -- 7 i I I - i 14ICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, IOWA CAPITAL EXPENDITURES (CONT.) 6. Pay -As -You -Go Financing: In addition to the $1,000,000 in tax supported loans, an amount at least equal to 10% of the tax supported loans shall be financed from current operating funds for a total of $1,100,000 available annually to finance capital expenditures. 7. Bond Issues: Bonds shall be of a serial type and general obligations of the City of Iowa City. Tax supported loans shall have maximum maturities of 20 years. Insofar as it is practical, the maturity schedule shall provide for payment in equal installments over the period to maturity. 3. Outstanding Debt: The outstanding general obligation debt of Iowa City shall be leveled off at the earliest possible date. This fiscal policy was adopted by motion of the City Council at its regular meeting of June 5, 1973. 322 141CROFILMLD BY JORM MICR¢LAE1 CEDAR Rid Y. • UCS Id01NU; MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, IOWA CITY OF IOWA CITY FY 79-83 CAPITAL IMPROVEMENT PROGRAM GENERAL OBLIGATION BOND AUTHORIZATION SCHEDULE 141CRDFILIIED BY !. DORM MICR+LAB CLDAR lili'1 U': AS MINIS TOTAL PROJECT FY 79-83 FY 79 FY 80 FY 81 FY 82 FY 83 CITY PARK ROCKY SHORE BIKETRAIL PROJ.$ 95,000 Voter CIVIC CENTER FLOODPROOFING PROJ. 22,000 Council ANIMAL CONTROL SHELTER PROJ. 200,000 Voter TRAINING TOWER PROJECT 300,000 Voter RIVER CORRIDOR TRUNK SEWER . IMPROVEMENT PROJECT 2,000,000 Council WASTEWATER TREATMENT FACILITIES IMPROVEMENT 5,863,004 Council Council Council CONCRETE STREET AND CURB REPAIR 334,150 Council Council Council Council Council BRIDGE REPAIR PROJECT 2,120,000 Council Council CITY SHARE EXTRA WIDTH PAVING PROJECT 500,000 Council Council Council Council Council GILBERT STREET RECONSTRUCTION AND INTERSECTION IMPROVEMENT 411,500 Council N SCOTT BOULEVARD PROJECT 850,000 Council w BENTON/RIVERSIDE INTERSECTION IMPROVEMENT PROJECT 33,750 Council HOLLYWOOD BOULEVARD/HIGHWAY 6 INTERSECTION SIGNALIZATION PROJ. 30,000 Council GILBERT/BOWERY INTERSECTION SIGNALIZATION 30,000 Council RALSTON CREEK STORM WATER DETENTION PROJECT 300,000 Council WESTSIDE SWIMMING POOL PROJECT 375,000 Voter LIBRARY BUILDING PROJECT 3,500,000 Voter ASPHALT RESURFACING PROJECT 205,000 Council VOTER APPROVED $3,700,000 $ 95,000 $ --- $ 375,000 $ 300,000 COUNCIL APPROVED 4,434,080 5,140,832 2,790,832 166,830 166,830 TOTAL $17,169,404 $8,134,080 $5,235,832 $2,790,832 $ 541,830 $ 466,830 141CRDFILIIED BY !. DORM MICR+LAB CLDAR lili'1 U': AS MINIS r. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MUINEJ, IOWA PROJECTS (TOTAL COSTI FY 1979 - 83 GOVERNMENT BUILDINGS U -SMASH -EM REMODELING $ 150,000 This project will convert the former U -Smash 'Em building into office and storage space. This will eliminate the need for rental property now being used by the City. CIVIC CENTER FLOODPROOFING PROJECT $ 22,000 The purpose of this project is to protect the Civic Center from flooding by the Ralston Creek by means of a retaining wall and landscaping. This project will protect the building from surface water to the 100 year flood elevation. The General Obligation Bond Issue will be for this project and for the purchase of the land necessary for the storm water detention facility adjacent to Hickory Hill Park. POLICE POLICE STATION REMODELING PROJECT :$ 77,500 This project will allow the remodeling of the present Police ` headquarters including the garage, old firing range, squad room and offices. The present station is inadequate and deteriorated, and lacks necessary operating facilities. OUTDOOR FIRING RANGE PROJECT $ 36,200 This project will provide the Police Department with a facility in which they could properly train in the use of firearms. The City presently has no such facility. The proposed range will be a joint effort of Iowa City, Coral- ville and Johnson County. ANIMAL CONTROL SHELTER PROJECT $ 200,000 This project provides for the construction of a new shelter which would provide adequate facilities for office space, isolation areas, and healthful work areas. The facility will comply with State laws and regulations. FA - FEDERAL AID GRS - GENERAL REVENUE SHARING SA - STATE AID RUT - ROAD USE TAX 324 MICROFILMED BY ' JORM MICR6LAB OJAI" 10111;1;M01!If5 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, IDwA t e, MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MJINLS, IOWA PROJECTS (TOTAL COST( FY 1979— 83, TRAINING TOWER PROJECT $ 300,000 This project provides for the construction of a five -story training tower with a two -stall engine room. Present train- ing sessions are held on streets and parking lots and this lack of facilities hampers effective training. FIRE DEPARTMENT OFFICE CONSTRUCTION PROJECT $ 23,000 This project will alleviate the overcrowded office in the Central Station presently used by the Fire Department. Space will be gained by enclosing the present parking area at the northwest corner of the building. POLLUTION CONTROL RIVER CORRIDOR TRUNK SEWER IMPROVEMENT PROJECT $2,000,000 This improvement provides the final $2,000,000 for the construction of a $4,000,000 trunk sanitary sewer from the present.sewage treatment plant to Taft Speedway. The existing east and west side trunk sewers are currently over- loaded and require immediate relief for present and future loads to prevent discharging of raw sewage into the Iowa River. This trunk sewer will also provide sanitary sewer for some areas on the north side that are unable to develop now because of the lack of sewer. The G.O. Bond Issue will be abated by sewer revenues. OAKLAND CEMETERY SEWER IMPROVEMENT PROJECT $ 25,000 This project will provide for a separate sanitary sewer to serve several residences on Dewey Street as well as the cemetery office and shop building. The existing clay sewer is in poor condition and in imminent danger of collapsing. WASTEWATER TREATMENT FACILITIES IMPROVEMENT PROJECT $28,390,025 The purpose of this project is to provide for improvements the collection system and for the construction of a new sewage treatment plant. This improvement will bring the City's sewage system into compliance with State and Federal laws that regulate the operation and maintenance of sewage collection and treatment systems. Federal and State assistance in the amount of 80% of the project cost is anticipated. The G.O. Bond Issue will be abated by sewer revenues. FA • FEDERAL AID GRS - GENERAL REVENUE SHARING SA - STATE AID RUT - ROAD USE TAX 326 141CROF1u4ED BY 1 JORM MICR¢LAB CCiI(tl;. P.,1:;1.. it:� F1017F5 321 T•-�t,f' MICROFILMED BY I JORM MICR+LAB CLOAR RAI 1C', •JL5 IfUIIIfS U i MICROFILMED BY JORM MICROLAB PROJECTS CEDAR RAPIDS AND UES MOINLS, IU+IA NORTH DODGE SEWER PROJECT The purpose of this project is to construct an eight inch sanitary sewer on Dodge Street Court to serve houses pre- sently served by septic tanks or four inch sewers. This project has been requested by landowners. STREET SYSTEM MAINTENANCE ASPHALT STREET SEALING PROGRAM This project will provide for an on-going City-wide five year program of asphalt street sealing to prolong the life of existing streets. ASPHALT RESURFACING, PROJECT This project is an on-going ten year program of resurfacing existing streets throughout the City to improve structural strength and rideability. CONCRETE STREET AND CURB REPAIR PROJECT This project provides a program of concrete repair, mudjack- ing and concrete curb replacement for the City's concrete surfaced streets. BRIDGE REPAIR PROJECT This project provides for the rehabilitation and reconstruc- tion of City bridges including Iowa Avenue, Governor Street, Court/Muscatine and other bridges throughout the City. It also provides for inspection of the Burlington Street Bridge. Additional construction expenditures will be required for the Burlington Street bridge in future years. CITY SHARE EXTRA -WIDTH PAVING PROJECT The purpose of this project is to provide the City's share of the cost of extra -width paving in new subdivisions. By City Ordinance, the City participates in the cost of all streets that are wider than 28 feet. The private developers cover the cost of 28 feet wide paving, the City pays for the cost of paving in excess of that amount. The City could eliminate this as a City expenditure by repealing the ordi- nance and passing the cost back to the purchasers within the development. TOTAL COST FY 1979 - 83 FA • FEDERAL AID GRS - GENERAL REVENUE SHARING SA -STATE AID RUT - ROAD USE TAX 328 Y,....-�' 141CROI ILKED BY 1 JORM MICRdrLAB CIIIAR PAI';'1 $ 12,000 $ 284,267 $1,174,555 $ 334,150 $2,120,000 $ 500,000 MICROFILMED BY JORM MICROLA3 CEDAR RAPIDS AND DES bIOINES, IOVA PRIOR TO SCHEDULE FOR THE FIVE-YEAR PERIOD FY1979 FY 1979 FY1980 FYI981 FY1982 FY1983 12,000 SP 37,517 RUTI 59,000 RUT I 60,750 RUT I1 62,500 RUT I 64,500 RUT 205,000 GO 1231,750 RUT 1238,700 RUT I 245,865 RUT 253,240 RUT 66,830 GO I 66,830 GO I 66,830 GO 620,000 GO 11,500,000 GO 66,830 GO I 66,830 GO 100,000 GO I 100,000 GO 1100,000 GO I 100,000 GO I 100,000 GO GO -GENERAL OBLIGATION BOND RB - REVENUE BOND HC - HOUSING B COMMUNITY DEVELOPMENT ACT 329 SP- SPECIAL ASSESSMENT OR - OPERATING REVENUE JORM MICRdLAB CI.OAIR IZA; 11L5 `10191.:, M MICROFILMED BY JORM 141CROLAB PROJECTS CEDAR RAPIDS AND ULS MUINLS, 10WA STREET SYSTEM MAINTENANCE (CONT.) GILBERT STREET RECONSTRUCTION AND INTERSECTION IMPROVEMENT This project, in response to land development and increasing traffic volumes, provides for the reconstructin and resig- nalization of the intersection of Highway 6 and Gilbert and reconstruction of Gilbert south .5 mile. SCOTT BOULEVARD PROJECT This project provides a major north -south route from Highway 6 Bypass to Muscatine Avenue. TANGLEWOOD AND VENTURA IMPROVEMENT PROJECT This project provides for the paving of these two dirt streets by means of a special assessment to abutting propert; owners. This project has been requested by the property owners. FIRST AVENUE-FAIRMEADOWS SIDEWALK CONSTRUCTION PROJECT This project would provide a sidewalk to handle the pedes- trian traffic between the housing area south of Highway 6 Bypass and Southeast Jr. High. EQUIPMENT SERVICE BUILDING MODIFICATIONS PROJECT As an alternative to construction of a new $3,000,000 Equipment Service Building, this project will provide for additions and changes to the present facility. Such changes will include an addition to the repair bays to accomodate large pieces of equipment and an enclosed wash rack. Other phases of this project include construction of a fueling facility and renovation of the modulars recently moved to this area. EQUIPMENT STORAGE BUILDING PROJECT The purpose of this project is to provide a facility to store equipment. Equipment is presently stored outdoors or in a rented building, for which expenses have been over $500 per month. This project will complete construction of the Service Building complex. FA — FEDERAL AID SA —STATE AID GRS — GENERAL REVENUE SHARING RUT — ROAD USE TAX 330 IdILADf ILMF.D AY DORM MICROLAB U:Mlk P."iPi'1', ;ILS I-0011:1:5 4i 41 TOTAL COST FY 1979 - 83 $1,374,000 V $ 850,000 $ 75,000 $ 12,000 $ 205,000 $ 110,000 I;1ICROFILMED BY JORM 141CROLAB CEDAR RAPIDS AND DES MOINES, IOWA SP - SPECIAL ASSESSMeNI RS - GENERAL OBLIGATION BOND OR - OPERATING REVENUE RB - REVENUE BOND FIC- HOUSING B COMMUNITY DEVELOPMENT ACT USTEP -Urban State Traffic Engineering Program 331 1 ,•1 IIICROFIL14ED BY JORM MICRbLA6 Cl.Jdit P.r1Pl:!S JCl I401!1l MILROFILMED BY JORM 141CROLAB PROJECTS STREET SYSTEM MAINTENANCE (CONT.) STREET PARKING LOT SURFACING PROJECT CEDAR RAPIDS AND ULS MUINE:,, IUwA TOTAL COST FY 1979 - 83 $ 15,000 LINN I This project will provide for rPthe asphalt surfacing of the parking lot directly $ 30,000 SUNSET STREET IMPROVEMENT PROJECT This project will enable Sunset Street to Sunset Street - become erial street pending connection of Highway Several years ago the City signed an agreement with the subdividers to pave the center io el9minatevmud1 debrdisl,tandn the area have requested paving general unsightliness. TRAFFIC ENGINEERING IVERSIDE INTERSECTION IMPROVEMENT PROJECT $ 336,700 BENTON/R aes iThis ntersection,w�nladditionetoothehadditionaofZleft turnings lanes on Riverside Drive andcongestionand andtincreasingnsionlsafety on Benton, thereby reducing at this location. $ 30,000 KEOKUK/HIGHWAY 6 INTERSECTION SIGNALIZATION PROJECT This project would provide for the installationon of a left- turn e - turn signal at this intersection. This projectwas approved for $237,000 in the FY78-82 CI�ansbut toIowa expandState southBank directly Trust has spropertytthathwoulir d be occupied by the road. In across the prop addition, the private developer in this area has indicate tentative plans to reroute the frontage he areaoad . Itnseems�an with several other street changesthe left turn signal and more proper course to install only public developmentfurther iproceedhfurthera9e lane at this time and take road until private and p $ 30,000 GILBERT/BOWERY INTERSECTION SIGNALIZATION This project provides for a traffic psignal ion Gilbert crossinStreet up Bowery and Prentiss to expedite at this intersection. FA - FEDERAL AID SA - STATE AID 4�. GRS — GENERAL REVENUE SHARING RUT — ROAD USE TAX 332 Id ICROFILKI) BY ' JORM MICROLAE1 LI,OAI: WO I,', ..,is pro�•ra h11CROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MOINES, IOWA GO -GENERAL OBLIGATION BOND SP - SPECIAL ASSESSMENT REI -REVENUE BOND OR - OPERATING REVENUE FIC - HOUSING B COMMUNITY DEVELOPMENT ACT 333 Y- �I4I CROFILIiED BY JORM MICR40LAB CLOAK ,SLS 51015[S i i 1 I I _ I i j I h11CROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MOINES, IOWA GO -GENERAL OBLIGATION BOND SP - SPECIAL ASSESSMENT REI -REVENUE BOND OR - OPERATING REVENUE FIC - HOUSING B COMMUNITY DEVELOPMENT ACT 333 Y- �I4I CROFILIiED BY JORM MICR40LAB CLOAK ,SLS 51015[S e• 1.11CROFILMED BY JORM MICROLAB PROJECTS CEDAR RAPIDS AND ULS MUINLS, IUVJA CENTRAL BUSINESS DISTRICT REDEVELOPMENT PARKING GARAGE "A" PROJECT The purpose of this project is to provide for the construc- tion of a 900 -car parking garage at Capitol and Burlington Streets. This ramp is the first of two the City is to provide as part of Urban Renewal construction. PARKING GARAGE "B" PROJECT The purpose of this project is to construct a 450 -space parking garage at Dubuque and Burlington Streets. This is the second of two parking facilities the City is to provide as part of the Urban Renewal construction. WASHINGTON/CAPITOL STREET RECONSTRUCTION PROJECT The purpose of this project is to fulfill the City's commit- ment to rebuild the roadway and sidewalks of portions of Washington and Capitol Streets as part of the Urban Renewal project. The affected areas would be Washington Street from Clinton to Madison and Capitol Street from Washington to Burlington and Clinton Street from Burlington to Washington. The bonds for this project were issued in August, 1977. RALSTON CREEK STORM WATER DETENTION PROJECT The purpose of this project is to provide funding for the construction of storm water detention facilities on the north and south branch of Ralston Creek, as part of a compre- hensive solution to the Ralston Creek flooding problem. The estimated cost includes funds for land acquisition and flood easements. TRANSIT TRANSIT FACILITY PROJECT This project will provide for the construction of a new transit facility to replace the present bus barn which is too small to house the present bus fleet; office space is inadequate; and space is lacking for mechanics' work areas, parts storage and bus cleaning equipment. FA -FEDERAL AID SA — STATE AID ORS - GENERAL REVENUE SHARING RUT -ROAD USE TAX 334 Y•' `tf RICROFILNF.D BY ' JORM MICROLAB TOTAL COST I FYI - 83 $3,050,000 $1,380,000 0 $ 986,000 $ 765,000 MICROFILMED BY JORM MICROLAB PROJECTS CEDAR RAPIDS AND ULS MUINL;, IOWA TRANSIT (CONT.) BUS STOP SIGNS AND SHELTERS PROJECT This project would provide for the installation of 20 bus shelters and approximately 400 bus stop signs. The City presently has no bus shelters for its riders and no City- wide marking of bus stops. WATER WATER PLANT SOLIDS DISPOSAL PROJECT This project will bring the City into compliance with EPA requirements. These regulations state that water plant solids cannot be discharged into the Iowa River, and this project will enable these solids to be discharged into the new river corridor sewer. PARKS AND RECREATION CITY PARK TENNIS COURT OVERLAY PROJECT This project provides for an asphalt overlay and resurfacer for the six tennis courts at City Park. The courts were built in 1968 and have developed cracks due to ground settling. RECREATION CENTER ADDITION PROJECT This project will provide for the design and construction of a 40' x 85' addition to the Recreation Center which will - house four handball courts. MERCER PARK SERVICE BUILDING This project will provide for the construction of a service building at Mercer Park which will provide for an efficient equipment maintenance and storage area, a concession stand, and public restrooms. The current buildings for equipment storage and concessions are inadequate. FA - FEDERAL AID SA - STATE AID ORS - GENERAL REVENUE SHARING RUT - ROAD USE TAX 336 141CROFILMED By i JORM MIC R4L A 9 iF.iNH Ib1�'I;iS � VI'-'. '90 R7LS TOTAL COSTI FY 1979 — 83 $ 102,000 $ 450,000 -. $ 20,000 $ 108,000 $ 30,000 T•.,.�Cf'- 141CROFILMEO BY f 1' JORM MICR+LAB Ll OM RAI 7 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINLS, IOWA PROJECTS TOTAL COST FY 1979 — 83 PARKS AND RECREATION (CONT. WILLOW CREEK TENNIS COURTS The purpose of this project is to construct four tennis courts at Willow Creek Park. The City presently has 12 tennis courts, a number which cannot meet the increasing demand for tennis facilities. These courts will give some geographic balance to tennis courts in the City. CONTINUED DEVELOPMENT OF NEW PARKS This project provides for the continued orderly development of four of the City's newer parks - Pheasant Hill, Wetherby Park, Villa and Willow Creek Parks. Improvements could include items such as basketball courts, multiple use areas, additional play equipment, limited off-street parking, shelters and walks. Project could also be used for early development of Napoleon Park. WESTSIDE SWIMMING POOL PROJECT This project will provide a swimming pool for west side residents. The City would share the cost of operation and maintenance with the school district. CITY PARK ROCKY SHORE BIKETRAIL PROJECT This project would provide for the construction of a bike trail through City Park. The project would include the addition of a bike trail between the existing road and the river in the commercial ride area, and asphalting the exist- ing rock -surfaced path in the west part of the park. The second phase of this project provides for the construction of a bikeway between the Finkbine bikeway and the Normandy Drive bikeway into City Park. This is the last remaining link in a bikeway that starts at the University Recreation Center and ends at the Memorial Union. LIBRARY LIBRARY BUILDING PROJECT This project will provide for a new Library to replace the present Library building. The City Council has determined that the existing site and building will then be sold. ORS - GENERAL REVENUE SHARING FA -FEDERAL AID RUT - ROAD USE TAX SA -STATE AID 338 MICROFILM BY DORM MICR+LAB Ll'JNt C, f40I'11 5 $ 55,000 $ 50,000 $ 575,000 $ 122,500 $3,500,000 • CEDAR RAPIDS AND DES MOINES, IUWA LE FOR THE FIVE-YEAR PERIOD (1980 FY1981 FY1982 FY1983 27,500 GRS 27,500 BOR a ,000 GRS 375,000 GO 200,000 BOR ,750 GRS ,750 BOR ,000 GO HC - HOUSING B COMMUNITY UtvtLurmL"T ACT SP' SPECIAL ASSESSMENT OR -OPERATING REVENUE 339 K,._ -tiI,�IEgDEILNED BY !. JORM MICR+LAB CEDAR F.APIP:, DC:; ViD 19CS MICROFILMED BY JORM MICROLAB PROJECTS CEDAR RAPIDS AND DES MUINLS, IUWA COMMUNITY DEVELOPMENT RIVERFRONT LAND ACQUISITION The purpose of this project is to acquire land adjacent to east and west side of Iowa River as part of the goal to preserve riverfront land for public use area. AIRPORT 10 UNIT T -HANGAR PROJECT The purpose of this project is to provide aircraft storage for additional base aircraft at the airport. PARKING EXTENSION - PHASE I The purpose of this project is to increase hard surface parking for transit aircraft to eliminate hazardous situations on the ramp immediately in front of the terminal building. This is the last two-thirds of this project that was started in 1974. AUTO PARKING AREA SURFACING PROJECT The purpose of this project is to make a similar parking area on the south side of the terminal building equivalent to the one on the north side of the building. Due to an increase in usage of the Airport there is limited hard surface parking for Airport patrons. FA • FEDERAL AID GRS - GENERAL REVENUE SHARING SA -STATE AID RUT • ROAD USE TAX 340 141CROFILMED BY JORM MICR+LAB (A MM P.Ai;:': • :)IS, NOV115 TOTAL COST FY 1979 - 83 $ 95,000 $ 100,000 $ 40,000 $ 15,000 IAICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES 1401NES, IOWA GO -GENERAL OBLIGATION BOND SP • SPECIAL ASSESSMENT RB REVENUE BOND OR - OPERATING REVENUE HC - HOUSING B COMMUNITY DEVELOPMENT ACT 341 K' tet: MICROFILMED BY { JORM MICR+LAS CLOAR RAPID" ULS )10IIlFS i i i IAICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES 1401NES, IOWA GO -GENERAL OBLIGATION BOND SP • SPECIAL ASSESSMENT RB REVENUE BOND OR - OPERATING REVENUE HC - HOUSING B COMMUNITY DEVELOPMENT ACT 341 K' tet: MICROFILMED BY { JORM MICR+LAS CLOAR RAPID" ULS )10IIlFS MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND GES MOINES, IWA IIICROPILFIEB BY JORM MICR+LAB TOTAL COST PROJECTS FY1979-E13 _ $ CAPITAL IMPROVEMENTS PROGRAM SUMMARY BY SOURCE OF FUNDING 17,169,404 GENERAL OBLIGATION BOND - 99,000 SPECIAL ASSESSMENT 1,481,202 STATE AID 2,860,000 OPERATING REVENUE 22,471,119 FEDERAL AID 1,733,422 ROAD USE TAX 616,150 ^ GENERAL REVENUE SHARING 342,750 BUREAU OF OUTDOOR RECREATION FUNDS 270,850 URBAN STATE TRAFFIC ENGINEERING PROGRAM 2,430,000 REVENUE BONDS 686,000 HOUSING AND COMMUNITY DEVELOPMENT ACT F 50,159,897 TOTAL M 1 GRS -GENERAL REVENUE SHARING ' FA -FEDERAL AID RUT -ROAD USE TAX SA -STATE AID 342 - IIICROPILFIEB BY JORM MICR+LAB 141LIZOFIL14ED BY JORM MICROLAB • CEDAR RAPIDS AND UES MUINES, IOWA PRIOR TO SCHEDULE FOR THE FIV E—YEAR PERIOD PRIOR T FYI979 FYI980 FYI981 FYI982 =FY1 e s S 8,134,080 5,235,832 2,790,832 54141 830 466,830, 99,000 --- -- - 90,000 735,201 656,001 1,335,000• 1,525,000 --- - 2,157,500 10,473,609 9,840,010 -"- -"- 242,517 565,350 299,450 308,365 317,740 177,500 290,950 147,700 --- ""- --- 61,250 81,500 200,000 --- 136,250 134,600 --- 2,050,000 380,000 --- - --- 6_ 86,000 --- -- - -- - 15,107;847 19,401,792 13,815,493 1,050,195 7 10 9P -SPECIAL ASSESSMENT GO -GENERAL OBLIGATION BOND OR -OPERATING REVENUE RB -REVENUE BOND FIC - HOUSING & COMMUNITY DEVELOPMENT ACT 343 K•�I�..-PILMED BY JORM MICR+LAB CIY)r1F; NAI'i;iS, UL`. !•IOItIC.> MICROf ILMED BY JORM MICR+LAB iIOU RAI :!'. • Ac 'dDIALS TY DEVELUM n9 6 Program tiICROFILMED BY JORM 141CROLAB SerV. Fire Animal Control TRANSPORTATION: Traffic Control W Mass Transit Street System Malnt. ENVIRONNEMTAL PROTECTION: Recycling Cemetery LEISURE 6 CULTURAL OPPORT.: Parks 6 Recreation Library SUBTOTAL DEBT SERVICE CAPITAL PROJECTS ENTERPRISE: Parking Revenue Sewer Operations Sewer Reserves Nater Operations Mater Reserves Refuse Operations Refuse Reserves Landfill Operations Landfill Reserves Airport TRUST 8 AGENCY SPECIAL ASSESSMENTS -CONST. SPECIAL REVENUE BRAND TOTAL. CEDAR RAPIDS AND ULS MOINES, IUWA CITY OF IOIIA CITY PROJECTED FINANCIAL SUEY4ARY - FY78 FUNDS TRANSFERS ACT. DAL. PROPERTY OTIIEN TRANSFERS TOTAL 7_7_77 TAX RECEIPTS IN RECEIPTS AVAILABLE OUT E%PEN- TOTAL DIS- EST. DAL. D17URES BURSENENIS 6-30-78 MICROFILMED BY JORM MICFVOLA6 CEDAR RATIOS • Di S MINES f 260.647 f 1,704,OB1 f 2,400,087 f 100,000 f ' 1148 '•148,935 f 704,806 f 388,845 f 1,054,589 935 (46,678) (29,769) 105,781 26,100 "-" 4,000 132,026 143,417 102,257 297,260 -"" --- 228,024 161,444 228,024 161,444 65.236 --- 149,743 138,107 676 92,960 4,100 161.449 161,444 --- --- 64,384 3,500 1,071,702 1.086,355 --- 1,090,087 832,787 1,090,081 832,787 (3.732 (42,583) 51.653 1,010,102 18,100 172,000 5,000 8,385 X05,155 790. 70.050 70,058 40,045 (38,181) 651.385 16.500 -'- 110,103 --- 4,948 68,655 320,706 342,433 392,43337.50D 342,433 765,079 342,433 --- jj (34,147) 7,727 749,440 6,000 320,500 100.000 fi80,69769 1 735,793 680,691 10,000 BIT 692,167 (11,47fi _-- 20,401 655,290 6,751 6,751 23,457 16,106 11.702 2,000 17,702 146,321 29,808 94,585 "-" --_ 88,331 88,331 6,259 (51,736) 125,093 12,420 8,000 771.047 771.047 16,377 49,610 596,344 116,170 93 675 25,300 6S 000 737,814 440 8 1 787,424 450 222 """ 451 306 45573006 ) �tin k Bb4,ifi 9,41) 2828,2.x,13366 1T3tT .45 .55 f 37,92 fl. 7 , bfi ; 641 993,691 83 iK.u9�J 224.800 993,641 997,687 -4-.500 7,603.716 1,603,716 (779,738) 4,046 (746:738) 768,041 --- --- 6,987.000 503,716 7.570,716 6,823,970 ___ 84,049 1,043,860 790,498 - _- 330,206 330,206 858,076 1,128,704 1,213,338 9,800 437,417 15,036 +97,223 134 623 306.855 355,262 --- 858,076 --- 145,985 145,985 441,478 77,400 676,194 a35 672 1.490,066 204,682 295,493 308,169 --- -"" 1,]87,319 --- 1.307.379 321,342 1,695,540 946,847 36 000 235,482 211,402 316,062 675_365 619,505 """ 25,000 51,200 302,342 264,862 316,Ofi2 316,062 48,069 267,993 34,009 "-" _�� 34,009 34. 34,809 346,522 34.809 346,522 -" 126.490 0 032 220 700,000 --- 27,638 _-- 346,522 107,670 107,630 107,630 000 72,280 32,20( 2,317 - (275) --- --- 34,932 --- 34,932 34,657 --- { 535,414 f 635,914 216,957 } 703,750 366,669 81,652 448,521 751,071 f --- 51.850 276.050 410,617 25,000 25,000 50.OIN1 687,467 225,000 637,467 )� --- 1,614,700 1.562,017 - 1,614,700 - 1,614__700 (52.683) - 52603) --- 7,614,100 --- 25 62y0119 '. 1i ,719,274 f20 113,204 (21,027,470 (3,774,611 i]�,'L, i1 lq0 707 }J,.MM51 }7� MICROFILMED BY JORM MICFVOLA6 CEDAR RATIOS • Di S MINES 7;11CROFILMED BY JORM MICROLAB -_ ..��:.... ..... COMM MITY OEWELOP14ENT: Plan A Program Development Fo91'neering ]lousing A Inspection Serv. PUBLIC SAFETY: Police Fire Animal Control TRANSPORTATION: Nass Transportation Street System ENVIRONMENTAL PROTECTION:e Recycl Ing Cemetery LEISURE R CULTURAL OPPORT.: Parks A Recreation . Library CBO Maintenance SUBTOTAL W BEAT SERVICE tAit CAPITAL PROJECTS ENTERPRISE: Parking Revenue Serer Operations Serer Reserves later Operations water Reserves Airport TRUST S AGENCY: Pension A.Retirement Revenue Sharing SPECIALASSESSMENT CONST. SPECIAL REVENUE: IIcu Road Use Tax GRAND TOTAL EST. BAL. PROPERTY OTHER 7.1-78 TAX RECEIPTS CEDAR RAPIDS AND DES HOMES, IOWA FY79 CITY BF IOW CITY PROJECTED FINANCIAL SUMMARY TRANSFERS TOTAL IN RECEIPTS FUNDS TRANSFERS EXPEN- AVAILADLE OUT DITURES TOTAL DIS- EST. DAL. DURSENENTS 6/30/79 799,530 1, 650 (23,824 S 784.219 f 933,985 1 414.419 } 1.732.522 } 2,631,324 f 301,772 S 1.530LQ14 1 1031,100 a { 898.702• 570,617 (2,676 192.846 146,168 146,168 146,168 (/6,678) 65.236 102,016 157.279 10,000 3.650 --_ "- 160.929 226.165--- 226,165 --- 178.298 226.165 178,298 _-- 16.178 122.120 ---1]8.290 236.295 --- 72.6Q7 (3,732 1.161•]62 6.900 ___ 1,168,262 1.164.530 925,215 --- 1.164.530 --- 925,215 1,164.530 925.215 (42,50] 741.798 226.000 967,798 --" 29.122 69.167 --- 69.167 69,167 40.045 11.622 17.500 -•- �73f77i 12979 I-7.4332,731 12 979 7.784,103 7 •• 3-6d7 275••41 4 650 379.979 384,629 384,629 379,979 949 479 379.979 999 439 799,530 1, 650 (23,824 • Sanitation/Recycling balance transferred to Adfainistra Lion. -the how FY70lhe general res do not funInalud a brill awlen a is which budgare schednls ere mapproval in February. 1978. See the Budget-In-Orlef for Infornat on FIL14ED BY I JORM MICR+LAE3 CCDAB HAI EV, • A," }]DIVES i 246-4Q6• 572.653 5.529 579,111 0751615 567,911 50-°0° 510,617 570,617 (2,676 111,176) 570,617 6,251 53,953 9.000 3,400 66.353 72,607 --- 72.6Q7 72,607 16,)71 670.000 106.000 776,808 455,052 793.185 45)•968 --- --- 793.185 '453,968 791.185 457,968 --- (1,081) 789.552..! 12 979 65•5 ... --- 12 979 12 919 1"H �73f77i 12979 I-7.4332,731 12 979 7.784,103 7 •• 3-6d7 275••41 62D' 6D T ; e bAt 75S T> � ST7�46 52 5? i 4.046 {1,153,316 f f 217,150 1 770,166 f 1.3741.551121 13,979.109 15.008.847 1 1500887 11,029770) , (779738) --- 12,567.830 2.191.017 14,78.817 74,005 932,692 167,968 1,013,860 --- 352,800 085.350 '-- --- 352.800 885,750 1.396.660 1,261.401 858.607 533.938 483.516 1,017.454 132.105 243,947 327,355 376,051 306,855 --- --- 9,500 143.485 152.985 159,040 1.716,482 3],000 540.312 95,105 1.023,792 1,564,104 152.378 201.682 --- 1.157.300 54,500 1.511.800 326,672 1,002.037 54.500 229,172 283,672 718,365 675,765 --- ___ 26,500 46.800 ]00'172 301,772 348,572 340.572 71,651 255,000 76,915 355,5000 31,549 _-•31,809 --- 1.740 351,316 50.000 •-- 51.740 351,776 86.549 351,376 --- 120.093 230,483 351.376 -,- 127,638 _--27,630 ___ --- 2.000 90,000 116,219 127,63a 118,626 — --- 41,350 41,350' 77,276. 2.377 --- 116.249 --- 7.795 561,936 770,797 --- .768,680 768,680 9.713 216.457 494,OU3 60.058 544.178 --- 511.178 514,319 591.]19 ___ 511.319 --- 141 --- 99,000 -- 99.ODO 509.617 --- 99,650 99,650 109.967 410.617 (52,683) ... 2,130,ODO --- 2.130,000 2.077,317. 606.010 1,444,000 --- 2.170,000 ],1] 52,683) --- 238,1OS ___ - 955 GOB --- _95LOR 32 314 499,(jf 1,193.113 U07 ,771'0) 1.193.113 }4.992,191 ) 28 511,190 _jj.L .} )3.507,309 2,383,963 j J,572.D51 �?s67_ 634611 21.692,111 }1.745.591 • Sanitation/Recycling balance transferred to Adfainistra Lion. -the how FY70lhe general res do not funInalud a brill awlen a is which budgare schednls ere mapproval in February. 1978. See the Budget-In-Orlef for Infornat on FIL14ED BY I JORM MICR+LAE3 CCDAB HAI EV, • A," }]DIVES i fj(CROFILMED BY JORM MICROLAB i • CEDAR RAPIDS AND UES MOINES, IOWA CITY OF IOWA CITY GENERAL FUND ANNUAL PERCENTAGE CIIANGE BY PROGRAM SAL FY77 Z CHANGE $1,198,943 3,5 36,111 (78.1) 187,071 16.7 _ 115 143 25.2 F-bg.Llf+ . 10.2 1,013,515 17,1 751,908 3.0 56 773 16.4 { ,0 2, 6 11.2 341,715 24.5 692,770 37.7 559 909 (,9) %1� 3TJd 14.5 3,457 (99,3) , 160.�aaa99907 172.] nn�q (70.6) 690,393 1.5 395,852 11.4 4.9 (6,199,597 ,7 TIMATE FY78 Z CHANGE $1,533,642 27,9 148,935 312.4 228,024 21.9 16,14,4.44 40.2 $-57n.98� 59.1 1,090,087 7.6 832,787 10.0 70 050 23.4 Tr 2,932 9.4 342,433 .2 792,579 14.4 692 167.$�.,7, 24.7 15.0 351 83.7 88331 (45.1) $�3d`cft (42.4) 771,047 11.7 451,306 14.0 . 2 ,_ 3 12.5 47,209.191 16.3 7�. •tl(P IIICROFIL14ED BY JORM MICR+LAB CL OAR VAr IpS - JLS :40 PlfS BUOGET FY79 Z CHANGE $1,831,786 19.4 146,168 (1,g 226,165 (.0 38.M (14.3 510,631 (5.9) 1,164,530 6.8 925,215 11.1 fi9 167 (1.3) 8.3. 379,979 11.0 439 26.1 1 f 999 570 617 (17.6) ,950,03 6.7 72 607 (21.7) 13-tw (30.4), 793,185 2.9 453,960 .6, 12 979 ___ 3.1 $7,704,103 0:0 f TU FY75 FY76 Z CHANGE ADMINISTRATION $1,151,831 $1,158,571 COMMUNITY DEVELOPMENT: ,6 Plan 6 Program Dev. - 133,808 165,162 23.4 195929 017 310 151114 2 ousingrInInspect. Serv. TOTAL COIN. DEVELOP. 389, 5 T3 3'L"' (46:7) PUBLIC SAFETY: 3,q Police Protection 824,673 865,347 4.9 Fire Protection 612,784 724,335 18.2 Animal Control 35 780 8 766 36.3 TOTAL PUBLIC SAFETYWRY3,237 , 63 4 B 11,2 TRANSPORTATION: , Traffic Control 292,988 274,405 (.6) i. Class Transit 432,690 503,062 16.3 Street System taint. �98fi 99 610 254 (30.1) TOTAL TRANSPORTATION $1 )T2,fi% '$$�3 f'M (19.0) ENVIRDNNENTAL PROTECT.: Recycling 512,126 500,762 (2.2) Cemetery 52 635 59 120 12.3 TOTAL ENV. PROTECT. ( 9) LEISURE 6 CULT. OPPORT.: Parks 6 Recreation 541,354 680,264 25.7 Library CBD Maintenance 289,841 ___ 355,466 22.6 TOTAL L A C OPPORT. 3 OT.7 P ,p p 24.6 TOTAL GENERAL FUND }6,122.955 JjJL6 930 ,6 SAL FY77 Z CHANGE $1,198,943 3,5 36,111 (78.1) 187,071 16.7 _ 115 143 25.2 F-bg.Llf+ . 10.2 1,013,515 17,1 751,908 3.0 56 773 16.4 { ,0 2, 6 11.2 341,715 24.5 692,770 37.7 559 909 (,9) %1� 3TJd 14.5 3,457 (99,3) , 160.�aaa99907 172.] nn�q (70.6) 690,393 1.5 395,852 11.4 4.9 (6,199,597 ,7 TIMATE FY78 Z CHANGE $1,533,642 27,9 148,935 312.4 228,024 21.9 16,14,4.44 40.2 $-57n.98� 59.1 1,090,087 7.6 832,787 10.0 70 050 23.4 Tr 2,932 9.4 342,433 .2 792,579 14.4 692 167.$�.,7, 24.7 15.0 351 83.7 88331 (45.1) $�3d`cft (42.4) 771,047 11.7 451,306 14.0 . 2 ,_ 3 12.5 47,209.191 16.3 7�. •tl(P IIICROFIL14ED BY JORM MICR+LAB CL OAR VAr IpS - JLS :40 PlfS BUOGET FY79 Z CHANGE $1,831,786 19.4 146,168 (1,g 226,165 (.0 38.M (14.3 510,631 (5.9) 1,164,530 6.8 925,215 11.1 fi9 167 (1.3) 8.3. 379,979 11.0 439 26.1 1 f 999 570 617 (17.6) ,950,03 6.7 72 607 (21.7) 13-tw (30.4), 793,185 2.9 453,960 .6, 12 979 ___ 3.1 $7,704,103 0:0 R 141CROFILMED BY JORM MICROLAB • CEDAR RAPIDS AND DES MOINES, IOWA CITY OF IOWA CITY GENERAL FUI40 ANNUAL PERCENTAGE CHANGE BY CLASSIFICATION OF RECEIPTS MICROFILMED BY JORM MICR+LAB CEOAR RAPIl1S • DLS 51013ES 7 L C L Y ACTUAL L i ESTIMATE FY78 % CHANGE BUDGET FY79 % CIANG FY75 FY76 CHANGE FY77 CHANGE $3,304,357 $3,019,145 (B.6) $3,043,223 .8 $3,841,121 26.2 $4,029.061 4.9 PROPERTY TAX OTHER RECEIPTS: 195,991 192,979 32.2 105,424 (3.9) 191,045 276,000 8.0 (4.1) 205,250 294,008 7.4 6.5 Licenses d Permits Fines 6 Forfeitures 194,012 242,714 25.1 289,728 701,936 19.4 16.1 718,291 713,420 (.1) 34.0 Charges for Services 5546,837 03,457 604.597 385,081 10 6 (23.5) 584,311 51.7 574,447 (1,7) 34.75 710,000 65,008 (":3 Use of Money 6 Property Use of jj0.856 ( ) (39.8) 70843 (( (31 1) )) _� ,,3 ((;. 3` 2 aq _OBS '-' 50.9 Miscellaneous 102X793 � (4.8 ) $ ,873 16.9 �3,'_,oi,829,`egoo TOTAL OTUER RECEIPTS 1 7$ 06,082 TRANSFERS Sharing $ $ 197 41 30.3 $ 379,033 456.6) $ 907,996 27, 12 (25.0). 166.819 $ 950 35.2 ((.7j General Revenue 850,8 B 141,431 (03.4) 707,265 47.5 266 200 29.9 285 Road Use Tax 153 �A06 416 775 171.3 218 780 10.4 , .,Tff'+„r il,wi,iu� 4.0 Other 79.2FU j'r,e571+i (18.8) 31 �065;b56 ,52 TOTAL TRANSFERS 5j 99,719$5,899,025 (9.9) $6,327,174 7.3 X237,922 14.97 697 516 6.4 TOTAL RECEIPTS6 MICROFILMED BY JORM MICR+LAB CEOAR RAPIl1S • DLS 51013ES I MICROFILMED BY JORM MICROLAB IH AN5LE-RT 0: BUDGETED FUNDS GENERAL FURD - ADMINISTRATION MSS TRANSPORTATION STREET SYSTEM MAINTENANCE TRAFFIC CONTROL CEMETERY DEBT SERVICE: CAPITAL PROJECTS: SEWER RESERVES: w NATER OPERATIONS: i WATER RESERVES: REFUSE COLLEC11011 OPERATIONS REFUSE EQUIP. REPLACEMENT RES. LANDFIIL EQUIP- ESECREPLACEMENT RES. ROURCE ROVER 1 TRUST 6 AGENCY: CEDAR RAPIDS AND DES 140INES, IOWA city OF IOWA CITY FY79 BUDGET RECEIPTS - TRANSFERS' TRANSFER FROH: Parking Revenue Pollution Control Operations Nater Operations Refuse Collection Operations Landfill Operations General Revenue Storing General Revenue Sharing Road Use Tax Road Use Tax Perpetual Care Trust Pollution Control Operations Nater Operations Parking Revenue Parking Revenue Pollution Control Operations Sewer Revenue Renewal 6 Improv. Res. Airport Road Use Tax Road Use Tax General Revenue Sharing General Revenue Storing General Revenue Sharing NCDA Pollution Control Operations Pollution Control Operations Sewer Bond 6 Interest Reserve Nater-Depr., Ext. 6 Improv. Reserve Nater-Depr., Ext, A Improv. Reserve Nater Operations Water Operations Adxlnlstratlon Refuse ealledlon Operations Landfill Operations Landfill Operatlons Parking Revenue Pollution Control Operations Nater Operations Refuse Collectlan Operations Landfill Operations 3 13,010 68,409 135,915 21,309 22,242 153,534 213,285 379,979 570,617 3,400 116,900 ly 830,000 15,000 215,000 25,000 100,000 37.517 205,000 150,000 7.500 20,000 66J000 36,000 95,485 ly 40.000 14,500 66,000 233 677 2,144 3,975 348 651 AMOUNI 11,581.700 217,150 2,191,017 143,485 54,500 300.172 301,772 50,000 $8,000 40,000 7 795 $4,945,591 • TOTAL BUDGETED FUNDS UIRIUDGETED FUNDS 50,000 TRANSIT EQUIP. REPLACEMENT RCS. Nass Transportation P 4 9}� 95.501 4 TOTAL. -Descrition Of on tile following Expendllures and receipts c receipts eansferslreauat Ixidgeted III this fund. I Now ! MICROFILMED BY ., i JORM MICR+LAB CLOAR RA;1:)" - AS MOINES I•jICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, IOWA MICRO[I LI4ED BY ,I JORM MICR4LAE3 C LDNt RAP175, 7L" !'O1.:f i CITY OF IOW CITY FY79 BUDGET ' OISBUNSENENT - TRANSFERS 7RANSfEP T0: OESCRIPT ON --j--- AP00NT TRANSFER FROM: BUDGETED FUNDS Refuse Collection Operations Operations Funding f 301.772 50.000 ADMINISTRATION Transit Equipment Repl. Res. Replacement of Buses $830.000 MASS TRANSPORTATION REVENUE: Capital Projects Capital Parking RaWs Administrative Costs 13.010 PARKING AdminiTrust t ration Adel nlstrative Costs Surfacln9'Llnn Sl. lot. 677 15.000 850,687 - Capital Protects Administrative Costs POLLUTION CONTROL OPERATIONS: Administration Adelnlstr+tiva Costs 2.100 2.10 116,900 Trust A Agency General Ohl I galiun Debt Service 36.000 Debt Service Sewer Reserves Required per Bond Resolutions Revenue bond Debt Service 95.105 Reserves SewerCapital R+ste water Treatment Facility 215 Oa—DO 633,938 Capltel Projects Revenue Bond pent Service 12.000 25 000 SERER BONG 6 INTEREST RESERVE Sewer Reserves Capital Oakland Cemetery Sever Iuprov. 135,915 SORER OPERATE RENERAL A INP, RES. dmip strationls Administrative Costs 3.875 WATER OPERATIONS; Trust A Agency Generaltobliveiga Costs General obligation Oehl Service 166.2 Debt Sery ce Rater Reserves Bond Required per Bond Resolution Debt Service .000 231 172 y 540.312 water Reserves Revenue Bond 10.000 WATER-OEPR., EXT. t IMPROV. RES.: s Water Win Estenslon Two Inch water Plains 11.500 51,500 Mater Operation •Administrative Costs 21.309 REFUSE COLLECTION OPERATIONS: Administration Trust t Agency Adalnl straUve Costs 318 Sy 71, 657 Refuse Equipment Rep. Res. Equipment Replacement 22,212 Administration Administrative Costs 651 LANDFILL OPERATIONS: AAgency Trust t Agency Administrative Costs 5!1,000 Landfill Equip. Rept. Res. Resouurrce Recovery IU 0`00 120,893 Resource Recovery ROAD USE IAV Tralf Is Control operations Funding Operations Funding 379.975 570.617 Street System Maintenance Capital Projects Asphalt Street Staling 37,517 1.193.113 Capltel Protects Equip• Serv. Bldg. Ibdlficatlons 153,534 GENERAL AVENUE SHARING Adalolslrallun Transportation Aid to Agencies Operations Fundln9 213,205 150,00 0 Nass Capital Projects RenoAeling U -Smash -Em Bldg. Transit Oper. L Malnt. Facility capital Projects City Park Tennis Court Overlay 20•SODDO y 50.319 capital Protects Wfi,000 92 IICDA TOTAL BUDGETED FUNDS UNDUDGETCO FUNDS Operations funding 3.000 PERPETUAL CARE TRUST Cemetery $4,995.59 1 TOTAL ALL FUNDS MICRO[I LI4ED BY ,I JORM MICR4LAE3 C LDNt RAP175, 7L" !'O1.:f i I f1ICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MOINES, IOWA PERSONNEL* YF 7 RIfROFILNED BY { DORM MICR#LAB CUR KAI1:11• • DLS'101:11:5 FY 1978 FY 1979 FULL PART FULL TIME FULL PART FULL TIME TIME TIME TOTAL EQUIV. TIME TIME TOTAL EQUIV. GENERAL FUND ADMINISTRATION PROGRAM: City Clerk 3 -- 3 3 3 -- 3 3.0 City Attorney 4 -- 4 4 4 -- 4 4.0 City Manager 4 -- 4 4 3 -- 3 3.01 Human Relations 4 -- 4 4 4 -- 4 4.0 Finance 33 2 35 34 37 2 39 38.02 Public Works Administration 2 -- 2 2 2 -- 2 2.0 Government Buildings 2 -- 2 2 1 -- 1 1.03 PROGRAM TOTAL 52 2 54 53 54 2 56 55.0 COMMUNITY DEVELOPMENT PROGRAM: Plans & Program Development 5.5 -- 5.5 5.5 6 -- 6 6.04 Engineering 11 -- 11 11 11 -- 11 11.0 Housing & Inspection Services 9 -- 9 9 7.5 -- 7.5 7.05 PROGRAM TOTAL 25.5 25.5 25.5 24.5 _ 24.5 24.5 N PUBLIC SAFETY PROGRAM: Police 59 2 61 60.1 57 2 59 58.16 Fire 52 -- 52 52 52 -- 52 52.0 Animal Control 4 1 5 4.5 4 1 5 4.5 PROGRAM TOTAL 115 3 118 116.6 113 3 116 114.6 TRANSPORTATION PROGRAM: Traffic Control 9 -- 9 9 9 -- 9 9.0 Mass Transportation** 25 25 50 43.5 25 25 50 43.5 Street System Maintenance 17 -- 17 17 17 -- 17 17.0 PROGRAM TOTAL 51 25 76 69.5 51 25 96 . 69.5 ENVIRONMENTAL PROTECT. PROGRAM: Cemetery 4 - 4 4 3 3 3.07 LEISURE & CULTURAL OPPORT. PROGRAM: Parks & Recreation 26 1 27 26.6 27 1 28 27.608 Library 17 9 26 23 17 9 26 23.00 CBD Maintenance -- -- -- -- 1 1 2 1.259 PROGRAM TOTAL 43 1 53 X9.6 45 1T 56 51.85 GENERAL FUND TOTAL 290.5 40 330.5 318.2 290.5 41 331.5 318.45 YF 7 RIfROFILNED BY { DORM MICR#LAB CUR KAI1:11• • DLS'101:11:5 t41CROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, IOWA ENTERPRISE FUNDS: Parking Operations Sewer Operations Water Operations Refuse Collection Operations Landfill ENTERPRISE FUNDS TOTAL INTRAGOVERNMENTAL SERVICE FUND: Equipment Maintenance SPECIAL REVENUE HCDA Assisted Housing SPECIAL REVENUE FUND TOTAL PERSONNEL FY 1978 FULL PART FULL TIME TIME TIME TOTAL EQUIV. 3 -- 3 3 15 -- 15 15 22 -- 22 22 12.5 -- 12.5 12.5 5.5 -- 5.5 5.5 58.0 58.0 FY 1979 FULL PART _ 13 FULL TIME TIME TIME TOTAL EQUIV. 3 -- 3 3.0 16 -- 16 16.010 22 -- 22 22.0 12.5 -- 12.5 12.5 5.5 -- 5.5 5.5 58.058.0 59.0 13 _ 13 13 13 16 3 19 18.125 15 5 -- 5 5 4 21 3 24 23.125 19 -- 13 13.0 1 16 15.5 11 12 -- 4 4.0 1 29 19.5 GRAND TOTAL 382.5 43 425.5 412.325 381.5 42 423.5 409.95 *The personnel listed on the chart include only permanent full-time and permanent part-time; seasonal or temporary employees are not included. **FY78 figures show the current level of personnel on the payroll which includes the additional employees added to provide night bus service. Personnel authorized in the FY78 budget are as follows: FULL-TIME PART-TIME TOTAL FULL-TIME EQUIV. 23 17 40 35.75 A budget amendment will be made to increase the FY78 budget for the additional personnel. 141CROFILMED BY JORM MICR¢LAB CLUAR P.A'1115 . 'JL5 M01':I:S w N 141CROFIL14ED BY JORM MICROLAB EXPLANATORY FOOTNOTES CEDAR RAPIDS AND DES MUINLS, 10WA PERSONNEL 1The Mag Card Operator has been moved the Word Processing Center under Finance. 2The increase of four full-time positions is due to the following changes in personnel: FY78 FY79 Accountant �— 0 Clerk -Typist 0 1 Word Processing Supr. 0 1 Mag Card Operator 0 3 1 5 The clerk -typist position was included in the FY78 budget as a three-quarters time temporary position and is increased to a full-time position in the FY79 budget. 3The decrease in staff will result when an outside janitorial service is used. 417his increase of one-half person results from a switch of funding from NCDA in FY78 to General Fund in FY79. 5The decrease of 1.5 people is'due to additional funding of salaries by IiCDA in FY79. 6In FY79, a Captain's position was eliminated, and a clerk -typist position was moved to the Word Processing Center. 7In FY7B, all staff in the Cemetery function and the Forestry/Weeds function were budgeted under Cemetery only. In FY79, salaries have been allocated between the two functions with the same total employees in both fiscal years. 8The Forestry/Weeds Division under Parks and Recreation increased for the reason stated in V. 9These are new positions which will be created during FY79. 10A Maintenance Worker II position has been added and the University will reimburse the City for the salary as payment resulting from additional services required for the treatment of University Water Plant sludge. 11The reduction in staff is mainly due to the elimination of positions as a result of the completion of the Comprehensive Plan. 12A Clerk -Typist position was moved to the Word Processing Center. 141CR0FILt4CD BY i JORM MICR+LAB CLOAK RAI Di - • df S !101!tl `. 1 1 '..-moi Omni OWN