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HomeMy WebLinkAbout1978-06-06 Bd Comm minutesM1CROFILMED BY JORM MICROLAB MINUTES IOWA CITY PLANNING F ZONING COMMISSION APRIL 28, 1978 -- 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS CEDAR RAPIDS AND UES MUINES, IU'WA MEMBERS PRESENT: Blum, Jakobsen, Kammermeyer, Lehman, Ogesen, Vetter MEMBERS ABSENT: Cain STAFF PRESENT: Boothroy, Kraft, Kushnir, Lundquist, Ryan, fisher RECOMMENDATIONS TO CITY COUNCIL: That the Community Development Staff recommendation for rezoning of the North Side as it appears on the map, without the Legal Staff's amended suggestion, be approved, with the exception that the area north of Happy Hollow Playground, which is proposed for R3A zoning, be constricted so that the R3A only encompasses the lots currently occupied by the apartment building and the Social Services Building, and that any undeveloped lot which is now R3A in this area be rezoned R2. 2. That the City Council approve the map with the above amendements. SUMMARY OF DISCUSSION: Chairperson Blum called the meeting to order and stated that its specific purpose was for a public hearing on the proposed rezoning of several areas on the north side of i Iowa City. He noted that it was a special meeting and that there was no agenda and asked if anyone present wished to address the Commission on any other matter. No one responded. Blum then went on to recount the actions taken at the meeting of April 20, 1978. He called attention to the various maps that were being used and then invited any member of the audience who wished to address the Commission on the proposed zoning to come forward. Lyle G. Seydel, 445 Garden Street, Iowa City, told the Commission that he owned property at 814 fast Market Street between Governor Street and Lucas Street. Ile stated that this property was going to be effected by a change in the zoning for the area and he would be prevented from building additional rental units on it. Ile explained that when he purchased the property it was zoned R3A and that he planned on building a total of seven rental units. He stated that there were now four units on the property and he had intended on adding three more. Now because of this zoning change, he would not be able to do so. Mr. Seydel asked why the dividing line that runs along North Bloomington Street had been dropped a half block to include his property. Ile cited a number of non -conforming structures in the area. Blum asked if anyone on the Staff wished to address the specifics of this matter. Kraft stated that the change in the line was made to keep it in conformance with the recommendations of the Planning and Zoning Commission. Seydel indicated that lie was not satisfied with this explanation. Jakobsen explained that neither of the two maps being shown on the screen showed the RIB area located to e K. f t MICROFILMED BY ' JORM MICR40LAB /6,19.8 1/1CROflLiliD BY JORM MICROLAB planning f, Zoning Commission April 28, 1978 Page 2 CEDAR RAPIDS AND DLS MUINLS, IUwA the cast and the north. She also pointed out that R2 designation for the area where his property is located would still allow him up to 8 dwelling units per acre which was enough for the area. Catherine Murphy, 633 Reno Street, Iowa City, came forward and stated that she owned property located at the corner of Dodge Street and Church Street which was zoned commercial but according to the map it was going to be rezoned. She indicated that she was not concerned with the zoning for the area, but she was very concerned with the Commission's asking for an extension for the Moratorium. Blum stated that was not correct and that the Moratorium would end on the second of May. .lames Harris, 219 Ronalds Street, Iowa City, asked about the R3A district that extends along the east side of North Dubuque Street. Kraft explained that the intent was to specifically include the lots fronting on the east side of Dubuque Street. Wayne Bagley, 804 Ronalds Street, Iowa City, stated that he wanted to register his endorsement of the principal behind interim zoning, i.e., to prevent developers and others from taking advantage of the end of the moratorium before the Comprehensive plan took effect. Ile stated that he had one reservation, however, which was that recommendations by the DCD Staff and the Legal Staff for the zoning of the 113A section as inappropriate in view of the fact it should never have been changed from R2. Ile noted that he and a number of residents of the area had been trying (so far unsuccessfully) to have the zoning returned to R2. Ile stated that the arca should never have been changed from a one family dwelling area, but through a variety of circumstances the Johnson County Civil Services Building and the apartment building on North Dodge were erected. He went on to state that in view of the fact that the Commission proposed to rezone certain other areas from R3A to R3 where there were already non -conforming structures, he failed to see the logic of such selectivity. lie indicated that perhaps this was because of the vested interests on the part of a member of the Legal Staff. Ile stated that this kind of zoning was spot zoning and that it was illegal and inappropriate. Angola Ryan of the Legal Staff told Mr. Bagley that there were a number of factors involved in making these recommendations. She explained that the value of a building, the location, the character of the surrounding area, etc., were factors that had to he considered. She went on to state that the Legal Staff and the Community Development Staff spent a great amount of time looking at an area before making any recommendations Bagley stated that he intended to make an appeal to City Council in a few weeks and that it was his impression that the majority of the Council members had been in favor of restoring the area in question to its original zoning, i.e., single family dwelling. Ile indicated that the people who lived in the area intended to protest any change that they felt would be detrimental to their neighborhood. Blum then asked if anyone else wished to address the Commission. No one responded, and he stated that those who wished to speak a second time could do so, Mr. Seydel returned and stated that the first part of his presentation would be a slap at the planners and perhaps at the Planning and Zoning Commission. lie said that 5:.. • e 1. ,^_..�- _.. 141CROtIL11E1) BY JORM MICR+LA6 I41CRO ILMED BY JORM 141CROLAB Planning & Zoning Commission April 28, 1978 Page 3 T CEDAR RAPIDS AND ULS MOH&S, 10" if the City expected to become a commercial or metropolitan area, higher densities had to be expected as far as population is concerned. Ile stated that the proposals for the near north side were contrary to that possibility. Mr. Seydel then stated that if the City were to continue with the urban sprawl it was now implementing under the present zoning laws, the American Dream of a private home and green spot would be completely gone. He pointed out that the City could not continue to expand and pick up agricultural land to convert to dwelling units. Ile pointed out that by adopting the plan the Commission was ignoring the need for low cost housing and raising the cost of housing and the dollar cost per square foot of land in the north side area. He stated that there were some things that should be preserved, but that a photograph could preserve them. Mr. Seydel stated that until he was assured that some reasonable or logical reason for the one half block deviation, he intended to take the matter to court, lie told the Commission that the interim zoning was a ploy on someone's part (he would not name any names), but that as soon as the moratorium was over, he intended to apply for a building permit to erect four additional units on his property on May 1st, lie said that he expected to get that building permit. Ile also stated that the Commission had not given correct information to Mrs. Murphy concerning the extension of the moratorium. He said that the moratorium was going to be extended for an additional 60 days for the whole area. Ryan responded to Mr. Seydel's comments. She stated that she would be happy to show Mr. Seydel a copy of the ordinance which stated that he would be allowed the building permit under both the present classification and the proposed classification. Wayne Bagley returned and stated that he had some serious doubts about Angola Ryan's memorandum concerning the zoning ordinance because it was subject to a variety of interpretations. He cited several instances. ,James Harris returned to state that he would like to support Mr. Bagley's concern about the inconsistency of the Commission in its rezoning policy. Tom Scott, 419 fast Fairchild Street, stated that he owned two properties in the area scheduled for rezoning. He urged the Commission not to rezone this particular area. He told the Commission that if they were going to rezone it, then they should not allow rooming houses in the area because they created parking problems and unsanitary garbage storage. He stated that if the area was to be rezoned, the large houses already there would be converted into rooming houses because of the high land and building costs and that the neighborhood would go down. He also noted that the Commission was not giving adequate answers to the questions presented at the meeting. Blum asked if anyone else wished to speak. No one responded and he declared the public portion of the meeting closed. Blum then stated that he wished to address Mr. Scott's comment to a degree. Ile said that in a process of the kind that exists here there are always individuals who have anindividual concern and it is difficult to engage in a discussion with those individuals in some meaningful manner that also takes into consideration the concerns of the community as a whole. Ile went on to state that all of the people in the north r.. . x IdICRaf lLidfa RY JORM MICR+LA9 CIA! H;'•i l... . :i `10'x! 7 MICROFILMED BY JORM 141CROLAB Planning $ Zoning Commission April 28, 1978 Page 4 CEDAR RAPIDS AND DES MUINLS, IUWA side were riot present who were 90 HA to he el'1'ected by the recommendations of the Commission and that it would be very difficult to ever achieve a situation where the Commission could discuss each individual's tract. lie stated that the Commission was doing the best it could to evaluate each individual's specific situation against the greater responsibility of considering the community as a whole. He also indicated that he was certain that if any individual wanted to discuss a problem with the Commission or the Staff that the members of both groups would be more than willing to do so. He then declared a five minute recess. 'fire meeting resumed and Blum called for a motion that the Commission recommend to City Council that the Community Development Staff recommendation for rezoning the North Side, as it appears on the map, without the Legal Staff's amended suggestion. lie noted that any subsequent change or amendments could be made to the motion. Jakobsen moved. for the motion and Vetter seconded. Blum then called for any amendments or discussion. Ogesen moved that the Commission amend the previous motion so that the area north of Happy liollow Playground, which is proposed for R3A zoning, be constricted so that the R3A only encompasses the lots currently occupied by the apartment building and the Social Services building and that any undeveloped lot which is now R3A in this area be rezoned R2. Jakobsen seconded the motion. A discussion followed. Blum asked for a vote and the motion carried unanimously. Blum stated that the Commission had received two letters dated April 27, 1978, from Mr. William Meardon on behalf of his clients. Each letter was opposed to the proposed i zoning ordinance. Lehman indicated that it would be worth looking into the area that Mr. Soydel was concerned about. A discussion followed. Blum asked for any further motions or discussion. lie then asked for a vote on recommending to the City Council the map with the amendment for the proposed rezoning previously made at the meeting. The vote was unanimous. The meeting was adjourned. Prepared by ze"I�C: %.��/""' George I�ysher, Sr. Cler Typist vt(J t, Approved by �]� ��til 1` CL b1 LVLICtI "AC 1 C.l.lit't Joh ammermeyer, Pf,Z Secretary RICROFILI•ICD BY ' JORM MICR#LAB Li.dW Rhl MICROFILMED BY JORM MICROLAB r F,Ci-1 mow- �M n U� • CEDAR RAPIDS AND DES MOINES, IOWA To _ I'ilMICR+�OFIUdED BY DORM MICR+LAB CCDM kAi 15', • V - MOINES hi!CROFILMED BY JORM MICROLAB WILLIAM L. MCARDON WILLIAM F. SUEPPEL ROUCRT N.DOWNER JAMES P. HAYCS JAMES D. MCCARRAGHER THOMAS J. CIL EK MARK T. HAMCR 1NOMAS O. HODART MARGARET T. LAIN50N April 27, 1978 • CEDAR RAPIDS AND DES MOINES, IOWA MEARDON, SUEPPEL, DOWNER 6 HAYES LAWYERS IS2 SOUTH LINN SINLET IOWA CITY, IOWA 52240 Planning and Zoning Conudssion City of Iowa City City Ackinistration Building Iowa City, IN 52240 Ladies and Gentlemen: Re: Business Ventures, Inc. TELEPHONE SDD•UEER AREA COOC SIY We specifically object on behalf of our client, Business Ventures, Inc., to the present zoning and any proposed zoning which will prevent my clients from making any reasonable economic use of their property. I am sure you recognize this property as the "Englert" tract located south of Foster Road, north of Taft Speedway, and west of Dubuque Street. Please enter the protest of my clients in your records. WIM:jb Id ICROFILMEO BY JORM MICR4�)LAB CI'.UfU. 1:APi:1 ILLL :10 UiL MICROFILMED BY JORM MICROLAB MINUTES IOWA CITY PLANNING G ZONING COMMISSION MAY 4, 1978 -- 7:30 P.M. CIVIC CENTER COUNCIL CIIAM ERS CEDAR RAPIDS AND UES MOINES, IUwA MEMBERS PRESENT: Cain, Jakobsen, Kammormeyer, Lehman, Vetter MEMBERS ABSENT: Blum, Ogesen STAFF PRESENT: Boothroy, Ryan, Schmoiser, Fisher RECOMMENDATIONS TO CITY COUNCIL: 1. S-7818. That a preliminary subdivision plat of Court hill -Scott Boulevard Addition, Part IV, located east of Raven Street between Court and Washington Streets be approved. 2. S-7819. That a final Large Scale Residential Development Plan of Benton Manor Apartments, located south of Benton Street and east of Ilillsborough Apartments be approved subject to the legal papers being in order and the obtaining of the utility companies signatures. 3. S-7820. That a preliminary and final subdivision plat of Rustic Acres, located two and one-half miles north of the City limits on County Road W-66 (Old highway 218) be approved and forwarded to Coralville City Council, subject to compliance with Items 1 through 5 and 7 through 9 of the deficiencies and discrepancies in the Staff Report. 4. S-7821. That a preliminary and final Large Scale Non -Residential Devolopment Plan of Lot 5 BDI 1st Addition, located at 2804 Industrial Park Road be approved. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: In the absence of Chairperson Blum, Vice Chairperson Jakobsen called the meeting to order and asked if anyone present wished to discuss any item not on the agenda. No one responded. Consideration of the minutes of the meetings of March 4, March 30, and April 6, 1978. Jakobsen noted that in the minutes of the meeting of March 4, Ogesen had arrived late but was listed as absent. She called for a motion to approve the minutes noting Ogesen's presence. Kammermeyer moved for approval and Lehman seconded the motion. A vote was taken and the minutes were unanimously approved. The minutes of the meetings of March 30 and April 6, 1978, were unanimously approved. S-7818. Public discussion of a preliminary subdivision plat of Court hill -Scott Boulevard Addition, Part IV, located cast of Raven Street between Court and Washing- ton Streets; 45 -day limitation period: 5/21/78, 60 -day limitation period: 6/5/78. Boothroy presented an overlay of the location map and informed the Commission that the site was a little over 7 acres in size and that it was presently zoned RIA on the western side and 113A on the eastern side. Ile then explained the storm water detention facility and the Staff's suggestion that the applicant provide compensating lOSl9 IdICNOEI LIdEe DY JORM MICR+LAB MICROFILi4ED BY JORM MICROLAB Planning $ Zoning Commission May 4, 1978 Page 2 • CEDAR RAPIDS AND DES MO1NLb, IOWA storage near the site. Jakobsen asked where the facility would be located with respect to the right-of-way of Scott Boulevard. Iloothroy stated that the existing right-of-way was 50 feet from the storm water detention site. Jakobsen then asked if any one present wished to speak to the item. No one responded. Vetter expressed concern about the drainage cutting across other property. A discussion followed. Boothroy stated that it was zoned residential. Ile also called attention to the fact that the contingencies had been resolved. Cain stated that she wanted the minutes to reflect that very soon something should be done about the appropriate alignment for Scott Boulevard in that arca. She added that this was her concern and felt that it should be transmitted either through the minutes or in a letter to Council, but something needed to be done. Jakobsen asked if there were any further discussion on the item. She then called for a vote recommending approval of the plat. It carried unanimously. Jakobsen asked the Staff to prepare a letter to Council for her signature regarding the alignment of Scott Boulevard. 5-7819. Public discussion of a final Large Scale Residential Development Plan of Benton Manor Apartments, located south of Benton Street and cast of Hillsborough Apartments; 45 -day limitation period: 5/31/78; 60 -day limitation period: 6/15/78. Boothroy presented an overlay showing the proposed 160 unit multi -family development south of the Seville Apartments. He noted that the Staff had reviewed the plan which seemed to be in total compliance except for revised legal papers which still needed to be submitted. Jakobsen asked if anyone present wished to speak to the item. Chuck Mullen, representing Benton Manor Apartments, stated that the legal papers not being in order was due to an error in the description of an easement. lie indicated that the description error in the easement had been corrected but that it needed to be obtained from a great number of individuals scattered around the country and that it would take time, lie stated that the attorney representing the various owners of the property had represented to him that there would be no problem. He stated that the developer would not commence work on the project until the casement was obtained and asked the Commission to approve the plat subject to obtaining the casement. He noted that Council would not approve the plan until the legal papers were in order. A discussion followed. Jakobsen asked if there were any further discussion. She then called for a vote on the item approving the plat subject to the legal papers being in order and obtaining the signatures of the utility companies. The motion carried unanimously. 5-7820. Public discussion of a preliminary and final subdivision plat of Rustic Acres, located two and one-half miles north of the City limits on County Road W66 (old Highway 218); 45 -day limitation period: 6/3/78, 60 -day limitation period: 6/18/78. Boothroy presented an overlay of the location map showing how far north of the City limits Rustic Acres is located. Ile indicated that it was a three lot subdivision with each lot being over three acres in size. Ile also indicated that the subject k. 1,1ICRnCILMCD BY DORM MICR#LAB C L a�! I lid �' I I'd. ; L• '101'H: 5 h11CROFILMED BY JORM MICROLAB Planning f, Zoning Commission May 4, 1978 Page 3 • CEDAR RAPIDS AND ULS MUINLS, 10WA addition was located outside Iowa City's two mile extraterritorial control area but within Coralville's. Ile also stated that in accordance with the annexation agreement entered into between Iowa City and Coralville, the subdivision is within Iowa City's side of the established line of annexation and was, therefore, sent to Iowa City for findings and recommendations before Coralville takes any action. Cain noted that the lot lines did not intersect between 80° and 100° of the street line. Jakobsen asked if anyone present wished to discuss the item. William Grell, the applicant, stated that there was very little to discuss. lie told the Commission that he owned 11.6 acres and wanted to divide them into three individual lots. Jakobsen asked Mr. Grell if he had seen the list of discrepancies and deficiencies. Grell indicated that he had not but that his engineer would take care of them. A discussion followed. Kammermeyer noted that he would be in favor of waiving number 6 of the deficiencies and discrepancies (intersection of lot lines to street lines). .Jukobsen asked for any further discussion. She then called for a vote to recommend to the Iowa City City Council that it recommend to the Coralville City Council the approval of this plat contingent upon Items 1 through 5 and 7 through 9 of the de- ficiencies and discrepancies being resolved. It was carried unanimously. 5-7821. Public discussion of a preliminary and final Large Scale Non -Residential Development Plan of Lot 5 BDI 1st Addition, located at 2804 Industrial Park Road; 45 -day limitation period: 6/4/78, 60 -day limitation period: 6/19/78. Schmeiser presented an overlay of the location plan and gave a description of the suggested proposal. He noted that the request was being made by Mel Boggs to add a warehouse addition to an existing facility. He noted also that it was only 66' by 601, which was rather small when compared to the total existing development. Ile also stated that the deficiencies and discrepancies had been resolved and that the plat was ready for approval. A discussion followed. Jakobsen asked about the 'rree Ordinance and whether the applicant had to meet it. Schmeiser indicated that it was not required. Jakobsen called for a vote to approve the plan. It was carried unanimously. Jakobsen then asked if there were any other business to be discussed. She asked if there had been any discussion at the informal meeting in connection with the closing of the alley on Burlington Street between Gilbert and Dubuque. Kammermeyer stated that he would like to see the alley closed to the Burlington side and would rather close it now before a problem comes up. Jakobsen noted that it would be difficult to close it because it was used for ingress and egress for construction. A discussion followed. Kammermeyer gave a report on the City Council meeting he attended. He stated that the item concerning Oscar Meyer was approved very quickly. Ile also reported that he requested the Council to make the altered Land Use Map available for public perusal a week ahead of the final vote. MICROFILMID BY JORM MICR6LA6 t,1ICROFILMED BY JORM MICROLAB Planning $ Zoning Commission May 4, 1978 Page 4 • CEDAR RAPIDS AND DES MOINES, IOWA Lehman asked how soon it would be before the Planning and Zoning Commission could get back to the Tree Ordinance. Schmeiser noted that as soon as it was reviewed by the Staff it would be brought back to the Commission. Lehman also expressed concern about the Sign Ordinance. The meeting was adjourned. Prepared by George r- her, Sr. Clerk/Typist Approved by p,,Z Secret Joh Kammermeyer, MICROFILMED BY JORM MICR+LAB UJAR RV 1Y, • OL5• P1OPM, I.1ICROFIUi ED BY JORM 141CROLAB MINUTES SENIOR CENTER/ELDERLY HOUSING .JOINT PROJECT TASK FORCE MAY 3, 1978 CITY MANAGER'S CONFERENCE ROOM TASK FORCE MEMBERS PRESENT: TASK FORCE MEMBERS ABSENT STAFF PRESENT: OTHERS PRESENT: CEDAR RAPIDS AND DES MOINES, IOWA Larry Carlton, Clayton Ringgenberg, Mary Rock, Max Selzer, Bob Vevera, Bob Welsh Mary Fuller Julie Vann, Dennis Kraft, George Fisher Winifred Brooks, Roy Wingate SUMMARY OF DISCUSSION: 1. The Chairman, Clayton Ringgenberg, called the meeting to order and suggested that the Committee take some time to review the minutes of the meeting of April 19, " 1978. He asked if there were any corrections or changes to be made. Bob Welsh indicated that an omission had been made on page 4. Larry Conrad had listed three uncompleted tasks of the Committee which were not included in the minutes. They were as follows: a. Reviewing management plans proposed by EHC and the City and assisting to resolve differences before the two plans are presented to the EIIC Board and City Council for review and adoption. b. Reviewing of the architectural plans. c. Providing a forum for the community -- an opportunity for receiving additional citizen input. The minutes were approved as corrected. 2. In view of the fact that no official agenda had been prepared for the meeting, the Committee agreed that the following items would be discussed: a. The management issue from Winnie Brook's viewpoint. b. Ownership status of the proposed EIIC site. c. The City's resolution establishing the need for a senior center and the skeleton management requirements. d. Other unanswered questions. 3. Brooks distributed copies of her report and presented her view on the management issue as outlined. Vevera stated that her proposal on management was exactly the opposite of the City, lie said that the manager of the Senior Citizen Center was going to have to be responsible to the City Staff and to the'City Council. Brooks stated that she would like to recommend Mr. John Anders for the position of manager (referred to in her report as Facilitator of Development Programs). She went on to explain that Mr. Anders would be working with Doris Bridgeman and the Council on Aging. She noted that she and her group, the Consortium of the /Os'o Y•- �tf MI�ROFILI.1ED BY t DORM MICR+LAB CJOJA MICROFILMED BY JORM MICROLAB Senior Center/Elderly Housing Joint Project Task Force May 3, 1978 Page 2 CEDAR RAPIDS AND ULS MOINES, IOWA Development of human Resources, were in agreement with Doris Bridgeman's plan that the elderly should plan their own programs. She stated that her organization wanted to see Mr. Anders and Ms. Bridgeman working together, but that each would have some separate duties. Ringgenberg asked who would appoint Anders. She stated that she hoped that the Committee would submit his name. Ringgenberg noted that the role of the Committee was to listen to suggestions and make recommendations to City Council. Ringgenberg stated that the next item of discussion was the status of the site. Selzer explained that he was concerned with the acquisition process for the site and the HUD requirements for the use of the site. lie asked if anything had transpired between the Ecumenical Housing Corporation and the City Council on negotiating for the site. Vevera indicated that he understood the deadline date was July 14. Welsh stated that the Ecumenical Housing Corporation was ready to go to HUD and present its plans. Selzer asked if EHC would have control of the site by July 14. Dennis Kraft noted that "control of the site" meant that EHC should have evidence that the City plans to sell it to EHC and that it does not mean it is owned by EHC. Selzer asked if EIIC had made a formal proposal to the City for the particular site. EHC had submitted a letter to the City a few days before the meeting. Appraisals are being sought to set the fair market price so that City Council knows the value of the parking lot behind the Post Office and also of 25 to 50 parking spaces in the lot to the north. Welsh noted that EHC had met with the architect, the construction company, Dick Hanson and the Project Coordinating Committee to go over the various site alternatives. He noted that the site met all of HUD's requirements, except for the setback requirements, and that EHC was confident of obtaining HUD's approval. 5. Vann passed out copies of the City Council's senior center resolution of April 25, 1978. Vevera stated that the Council felt that these management issues could not be negotiated, and that the Council was unanimous in its feelings on the resolution. Vann pointed out that the resolution did not eliminate the role of the University of Iowa, Johnson County Board of Supervisors, or f:HC might have in the management of the Senior Center: there would be a board of directors and any of these three or other bodies may be designated to have permanent representation on that policymaking board. Reverend Wingate asked Vevera to list things that were negotiable with the City's management plan. Selzer suggested that anything not mentioned in the resolution would probably be negotiable. Ringgenberg stated that it was not clear who would make policy decisions regarding the Senior Center programs. lie went on to say that he personally felt that much input from the elderly was required. Selzer indicated that it was his feeling that this portion of the management plan needed clarification, however it was his understanding that the Board of Directors would be responsible for senior center programming. G. Ringgenberg stated that the next item of discussion: other business not on the agenda. K* •nr 141CR01'RMEO 0Y JORM MICR+LAB ,r. MICROFILMED BY JORN MICROLAB Senior Center/Elderly Housing Joint Project Task Force May 3, 1978 Page 3 • CEDAR RAPIDS AND DES MOINES, IOWA Welsh stated that he would like to give an update of the housing project activities. (a) He informed the Committee that the Ebenezer Center and E•HC had mutually agreed to a contract and that it had been submitted to HUD for review. Formal execution is expected soon. (b) 11e stated that a contract had been approved with the architectural firm of Wehner, Nowysz, Pattschull and Pfiffner. (c) He noted that a letter of intent had been approved and it would be mailed to Knutson Construction Company. (d) He noted that the Management Events Schedule had been presented to HUD and stated that at this time he foresaw no problem in meeting HUD's eighteen month deadline. The project should be "in the ground" on March 23, 1979. (e) EHC plans to present preliminary informa- tion to HUD on May 17, e.g., the various site alternatives. He hopes to make a final proposal to HUD on July 14. 7. The date of the next meeting was tentatively set for May 25, 1978. 8. The meeting was adjourned. 141CROFILMED BY JORM MICR+LAB CLOAR PAM)', • .SLS. Id019CS MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND ULS MOINES, IOWA MINUTES LIBRARY BOARD OF REGULAR MEETING April 27, 1978 AUDITORIUM MEMBERS PRESENT: MEMBERS ABSENT: STAFF PRESENT: TRUSTEES Bartley, Farber, Moore, Ostedgaard, Kirkman, Newsome, Richerson, Bezanson Hyman Westgate, Carter, Ingersoll, McGuire Spaziani, Tiffany, Tucker Summary of Discussion and Action Taken President Kirkman convened the meeting at 4:30 p.m. Minutes for meetings of March 9, March 23, and April 10, 1978, were approved. Bartley/Farber. Disbursements approved on motion of Newsome, seconded by Moore. Director's Report: Third quarter goals and objectives report attached. President Kirkman appointed Bartley, Newsome and Ostedgaard as a nominating committee to select a slate of Board officers for 1978-1979. They will report in May. Election will be in June. (Note: there is a discrepancy in by-laws about this election date which should be cleared up at May meeting.) Kirkman reported on his appearance with Carol deProsse before the School Board on April 11. The School Board was asked to consider having the library referendum with the School Board election on Tuesday, September 12, and to endorse, as a Board, the need for a new library building. The Board agreed to consider both issues and in return asked for a report on the use of the librarylibrary directorywillstudents make thisteachers atfthethe Maydistrict. The School Board meeting along with the Director of Educational Media for the schools, Dave Russell. The request for 8 items, totalling approximately $3021 from the Gifts & Bequests Fund were approved. Ostedgaard/Newsome. the Storyhour Roomewasm 9�deleted eatothe requesnograph re t oftheDirector. 111CROEILMEO BY JORM MICR6LAB nonR rn,":,_ i:; �am•u:, ios/ L. 1.11CROFILKED BY JORM 141CROLAB -2- CEDAR RAPIDS AND UES MOINLS, I0WA The Director distributed the first draft of the report on automation needs for the library. She urged that it be read critically, and that Board members give her their comments soon. She stated that the need for automation is critical in terms of the long-term goals of the library and should be considered no matter what happens to the library building program in the next few years. The proposed policy statement on library programs was post- poned until May. Chuck Engberg and John Benz, representing Hansen Lind Meyer, presented the revised building plans and presented probable construction costs. The major changes from the earlier plan include (1) program reduced from 52,000 to 47,000 square feet; (2) no basement included; (3) second floor now L-shaped with 10,900 square feet of expansion space available for the future; (4) elimination of one elevator, but with space pro- vided to add it later; (5) mechanical areas moved to roof and northwest corner of first floor; (6) second floor accessed by a central stairway instead of four. Areas of concern discussed by the Board: the need for one or two elevators, the height of the major meeting room ceiling, the size of the lobby and the placement of the College Street entrance, space for automation equipment, the elimination of the basement and the effect of the square footage reductions on library program. There was general agreement that the revised plans do meet the building program needs. The Board decided to meet on Monday, May 1, at 7:30 p.m. in the Director's office to discuss revised plans, presentation to Council and referendum schedule. Meeting adjourned at 6:05 p.m. Respectfully submitted, /7��.Yyuly s� 'c�Sfi°i�cytL��c Lff,hda S. ostedgaard,�Secretary K, `9'` �M16ROCILMCO BY JORM MICR<�LA6 CIJWl P.il !ISS. • ,ji, 'h01'IC; MlL!WFILKU BY JORM MICROLAB CEDAR RAPIUS APIU ULS I•IU1NL:,, IOWA LIBRARY GOALS & OBJECTIVES FY1978 THIRD QUARTER REPORT 1. SeZeat and ptoce,as 9,400 item6 o6 current and Aetrozpeetive in6oAmatlon .in various 6oAmat6 and ZeveZa o6 com)xehene.ion and dizcoAd 5, 200 worn on .in- 6AequentZy used .items .in a manneA that wi.ZZ .inerea6e the availabitity o6 high demand .items, enti.ch .the d.iver.6.ity and depth o6 .the coZZection .in ate" 06 anticipated need, and not exceed .the ava(RabPe shelving apace. On-going. STATUS: Over 82% (7,700) of the 9,400 items have been added in the first nine months. Gifts and the State Library Grant will enable us to reach or exceed our goal. Gifts continue to account for over 20% of all additions. Books account for 87% of all items added. Just 68% of the targeted 5,400 have been withdrawn. If staff is available in June we will probably reach the goal of 5,400 needed to keep collection to shelving space available. 2. Reduce user waiting .time 1) to cheek -out mater,iaZ6, 2) to Aeeeive Aequeated maten.iat4, 3) to %ece.ive in6oAmation aenv.iee through Aev,i.a.ing 4ta66ing patteAn.6 and pa.oceduAes. On-going. STATUS: Despite an all-time high in January, circulation increases are leveling out. Lines are still long during peak use periods. Rate of reserves filled is holding despite increase in total number placed. Information requests are up 12% over first nine months of last year and the number of telephone callers refused continues to climb. One call is refused for each 1.3 telephone information requests _ handled during FY1978• This will increase when we have to reduce information desk staffing during FY1979• Thus while moderate progress has been made in items 1 and 2, status of 3 is deteriorating rapidly. 3. Improve building directiot signs and begin to develop otheA seB6-inztruetionat devin ce.6 to .increase user. undeutanding o6 library AesouAces and decAease theik dependence on zta66 azziatance. STATUS: No significant change from 2nd quarter report. 4. Continue Aeoagan.izati.on o6 AV 6eAv.iees around designated AV sta66 and expand scope o6 cotZections and zerv,i.ces based on Aeaomcu avaitabte and Aeaulta 06 M977 picot project6 and surveys o6 use and needs. June, 1978. STATUS: Increased film resources continues to expand circulation of 8 and 16mm films Work/Study staff person added to clean films each weekday morning. Survey on use of AV items intershelved with books begun in March. 5. Continue outreach and community zervdeea at current £even using picot projects to develop additi.onaZ zeAv.ic.e6 and ptogAmu which will be expanded whenever. Aesourcea become ava.itabte. On-going. STATUS: Plan of service to Mark IV presented to Board in February. Materials for new adult readers expanded. Jail service changing as number of short-term inmates greatly increased January 1, 1978. Twice MICROFILMED By JORM MICR6LAB MV I•IICIZOFIL14ED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, lUvlti monthly film showings at jail have been well received and jail staff has asked that they be continued. Publication based on writings from creative writing class at jail authorized. 6. Analyze Q,ibAaty-Aetated data obtained 6Aom c.ity'6 citizen 6urvey6 6on .the comph.ehemive plan jxoce66 and 6eed .into tibuAy'6 .long-range goat6 and building IxogAam document6. January, 1978. Anatyze ch,itdn.en'6 Aeg-i.6tkattEon 6.ite.6 .to deteAm(.ne nate o6 u6e .in telati.on .to aAea 06 ne6.idence and o.theA 6actou . SeptembeA, 1978. STATUS: No change. Analysis completed, summary in preparation. 7. Develop .inventory os p%ojec.ta Ln akl depantnentb which can be ca&xied out by volunteer6 and whcch existing 6ta66 would have time ,to 6upeAv.i.6e. STATUS: No pressure to get this done until FRIENDS gets a volunteer coordinator and staff is increased enough to allow supervision. 8. Begin anaty6.i.a o6 p2oce66.ing and ci&cutattlon co6.t6 .in ondeA .to evaluate alleAnatLve mefihod6 and pkepate 6on uAe o6 computeA a6zisted 6y6.tem6 6oA c.ircueation and bibP,i.ognaphic contAol. STATUS: Preliminary cost estimates received from major vendors. Director and others taking computer training. Processing costs completed and circulation costs being developed. Report to Board in preparation. 9. Comptete selection 06 site and atchitect. January, 1978. Continue general and 6peci.6ic e66o&t6 to ,in6oam community about building inadequacia. Januaty, 1978. STATUS: Completed as described. 10. Continue e66oxt6 .to ongani.ze reptuentattiva o6 aAea UbraA,i.e.6 .into a county oA area couneie 06 Ci.bnaaiu. Match 1, 1978. Comptete oAgau.zation 06 CooA- dinated PubZi.e LibnaAie,6 o6 John6on County. Novemba, 1978. STATUS: No progress this quarter. onudED BY . JORM MICR4�LA6 M rtICROFILI4ED BY JORM 14ICROLAB Lr ='RY BOARD OF TRUSTEES I_n0,_AzL MEETING 1, 1978 7:30 P.M. Ds?=CiOR'S OFFICE CEDAR RAPIDS AND DES hIOINLS, IOWA ?,S PRESENT: Bartley, _n Bezason, Farber, Newsome, Moore, Ostedgeard, Kirk -an ABSENT: Hyman, Richerson ST ? PRESENT: Eggers, McGuire OT 3RS PRESENT: Carol deProsse Su -Mary of Discussion 'Ihe =eeting was convened at 7:4� p.m. by President {i r',~=an " presentation 1here was general discussshould beion of �rmades The Director to the Council on May 15 should b to Date" narrative, will update the Building ram was reduced and including facts on how the prog of revised. It will go to the Councnd il asearittentime, along with the costs summary ti,.,: It is hoped that the information abouReferendum feasibility of a joint School Board/Library Referendum the election and the School Board's recommendation matter will be available by ay 15 The automation recommendations presented in the repos from the Director were discussed. It was decided not to send the whole report to the Council at this time, but to defend the need for autom-ation on its general nerits'and include the costs with the rest of the equipment for the building. Carol deProsse reported on plans e reperendum. reviewed, Groups to be reached have been a lanning calendar is being developed and the design for the brochure is being worked on.11--T-any volunteers for brochure distribution will be needed in late July and early August. Board members were urged to distrib- ute sign-up cards at groups when speaking or to others who wish to help with the referendum. T.ne _eeting was adjourned at 9'30 P•m- Rescectfu11 submitted [�� /' C./sem o L-;�da Ostedgaard, Se retary r MICROFILMED BY ' JORM MICRf LAB ❑:OAR P.A;::i, • ;;LR V1017E, I•IICROFIU4ED BY JORM MICROLAB MINUTES LIBRARY BOARD OF TRUSTEES SPECIAL MEETING May 11, 1978 8:00 P.M. DIRECTOR'S OrrFFICE CEDAR RAPIDS AND UES MOINES, IOWA MEMBERS PRESENT: Bartley, Farber, Newsome, Moore, Hyman, Ostedgaard, Kirkman, Richerson MEMBERS ABSENT: Bezanson STAFF PRESENT: Eggers, McGuire, Craig OTHERS PRESENT: Carol de Prosse Summary of Discussion/Action Taken Meeting was convened at 8:10 p.m. Following extensive discussion of all the alternatives and based on the reluctance of the School Board to have the referendum in September, and the ucertainty of tober date, whether the County Auditor would approve it was decided that the general election, November 7, was the best time to hold the bond referendum. It was tmoed ovthebCity`�Councilsome dtheconded by November 7s date. Unanimous d to end approval. Meeting adjourned, 9:15 P•m- Respec lly submitted, Lolly Egg , Recorder 1alcRorn1410 By JORM MICR+LAB CI.DAI1 RPl IJ`.. • A r, :10I'IFS 09 MICROFIU,IED BY JORM MICROLAB MINUTES . LIBRARY BOARD OF TRUSTEES SPECIAL MEETING May 22, 1978 7:30 p.m. DIRECTOR'S OFFICE CEDAR RAPIDS AND ULS 1,101NLS, IWIA MEMBERS PRESENT: Bartley, Bezanson, Farber, Hyman, Kirkman, Moore, Newsome, Ostedgaard, Richerson MEMBERS ABSENT: None STAFF PRESENT: Eggers, McGuire, Craig OTHERS PRESENT: Neuhauser, Perret, DeProsse, several interested citizens, and representatives of the Press -Citizen, KXIC, and KCJJ. Summary of Discussion and Action Taken President Kirkman said the purpose of the meeting was to discuss and respond to the criticism from the Chamber -of Commerce about the site selected by the Board and City Council for the proposed new library. Kirkman reported on his conversation with Tim Brandt and Hyman described the Chamber Board meeting held last fall at which he reviewed the site selection with Chamber members. Mary Neuhauser reminded the Board that the decision by the Council was made after an extensive market Study and does not know of any more recent study that negates the findings of the city's study. All the arguments raised by the Chamber and all the reasons for rejecting the other sites were carefully reviewed. The questions concerning what would be of most long-term benefit to Iowa City s taxbase were also discussed. It was felt that the facts about a library's ability to generate shopping traffic and attract commercial development were either not understood or not accepted by the Chamber. Following a discussion of a proposed draft for a resolution on the Board's position, it was decided to prepare an open letter which would more fully explain the reasons for the selection of the site to be sent to each Chamber Board member and later released to the public. It was moved by Richerson, seconded by Newsome that such a letter be prepared and sent as soon as possible. Unanimous. Bezanson and Eggers will prepare the letter based on the resolution and suggestions made at the meeting. Meeting adjourned 8:40 p.m. Respectfully submitted, Lynda S. Ostedgaard, Secretary Y--`[" t41CROFIL14E0 BY JORM MICR¢LAB �a;InF: Ai, "4nciFs 00WA MICROFILMED BY JORM MICROLAB • CEDAR RAPIDS AND UES MOINES, IOWA CITY OF IOWA CITY CIVIC CENTER 410 E. WASHINGTON ST. IOWA CITY IOWA 52240 (319) 354.18030 I NOTICE THE CITY COUNCIL OF IOWA CITY IS CONSIDERING AN APPOINTMENT TO THE FOLLOWING BOARD: MAYOR'S YOUTH EMPLOYMENT BOARD One vacancy - Indefinite Term It is the duty of members of the Mayor's Youth Employment Board to provide jobs at various private non-profit and public organizations for disadvan- taged youth in Johnson County. Iowa City appointed members of Boards and Commis- sions must be qualified voters of the City of Iowa City. This appointment will be made at the June 6, 1978, meeting of the City Council at 7:30 P.M. Persons interested in being considered for this position should contact the City Clerk, Civic Center, 410 East Washington. Application forms are available from the Clerk's office upon request. �c,eAdoEef,s� /4670 i MICROFILMED BY f� JORM MICR#LA6 CC;IAR RAI,!). JLS Nol!P, �1) MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, IOWA CITY OF IOWA CITY CIVIC CENTER 410 E WASHINGTON ST IOWA CITY IOWA 52240 (319) 35/1118GO NOTICE THE CITY COUNCIL OF IOWA CITY IS CON- SIDERING AN APPOINTMENT TO THE FOLLOWING COMMITTEE: COMMITTEE ON COMMUNITY NEEDS One vacancy - Unexpired term June 6, 1978 - October 1, 1979 It is the duty of members of the Committee on Com- munity Needs to coordinate communication channels between groups and citizens of Iowa City and the City Council and staff and then to responsibly respond to program proposals as solutions designed to meet the community's needs. Iowa City appointed members of boards and comnis- .sions must be qualified voters of the City of Iowa City. This appointment will be made at the June 6, 1978, meeting of the City Council in the Council Chambers at 7:30 P.M. Persons interested in being consider- ed for this position should contact the City Clerk, Civic Center, 410 East Washington. Application forms are available from the Clerk's office upon request. Ta*wck TAdlock, I414 tue4tum W 141CROMMED BY JORM MIC R46LAB LLDAIt HA'':!G JCS :dOIYCS /O)6 MILROFILMED BY JORM MICROLAB CIVIC CENTER OF 410 E. WASHINGTON ST CEDAR RAPIDS AND DES MOINES, 10�JA OWA CITY IOWA CITY IOWA 52240 (319) 354.180D NOTICE THE CITY COUNCIL OF IOWA CITY IS CON- SIDERING AN APPOINTMENT TO THE FOLLOWING COMMISSION: RIVERFRONT COMMISSION One vacancy June 6, 1978 Unexpired term - December 1, 1979 It is the duty of members of the Riverfront Commis- sion to investigate, study, review and analyze the riverfront needs and to meet such needs within the City of Iowa City; to investigate and determine what rules and regulations are needed and what policy should be established relative to the river - front in Iowa City; to study, investigate and make recommendations relating to clearing, planning and construction of riverbank areas and for providing green areas and flood plains along the riverfront. Iowa City appointed members of boards and connd s- sions must be qualified voters of the City of Iowa City. This appointment will be made at the June 6, 1978, meeting of the City Council at 7:30 P.M. in the Council Chambers. Persons interested in being con- sidered for this position should contact the City Clerk, Civic Center, 410 East Washington. Appli- cation forms are available from the Clerk's office upon request. _5ERNOAIN£ S Y{ MICROFILMED BY DORM MICR+LAB CLOAK. RAP;,', 1070