HomeMy WebLinkAbout02-26-2015 Board of Library Trusteesa'aunwir>at iowA CITY
PUBLIC LIBRARY
123 S. Linn 5t. • Eowa City, IA 52246
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BOARD OF TRUSTEES
AGENDA
5:00 pm - 204 floor Board Room
February 26,2015
Robin Paetzold, President
Diane Baker
Thomas Dean, lice President
Janet Freeman
David Hamilton
Thomas Martin
Unzee McCray
Meredith Rich -Chappell
Jay Semei. Secretary
1. Call Meeting to Order.
2. Public Discussion.
3. Approval of Minutes.
A. Approve Regular Minutes of Library Board of Trustees January 22, 2015 meeting.
4. Unfinished Business. None.
A. Director Evaluation Process.
Comment: Discussion continued from last meeting.
B. Board Recruitment.
Comment Three vacancies for terms expiring June 30 will be pasted February 23. 2015.
5. New Business.
A. FY16 Calendar.
Comment: The building calendar for the next fiscal year is set in February. The Hours of Service
policy is attached for your information.
B. Board Policy #700: Community Relations.
Comment: This is a regularly scheduled policy review-
C. Board Policy #701: Public Relations,
Comment This is a regularly scheduled policy review.
1
6. Staff Reports.
A. Director's Report.
B. State Accreditation Application.
C. Departmental Reports; Children's Services, Collection Services, IT.
D. Development Office Report.
E. Spotlight on the Collection-
F. Miscellaneous.
7. President's Report.
A. Appoint Nominating Committee.
8. Announcements from Members.
9. Committee Reports.
A. Foundation Members.
1O. Communications.
11. Disbursements.
A. Review MasterCard Expenditures for January, 2015.
B. Approve Disbursements for January, 2015.
12. Set Agenda Order for March Meeting.
13. Adjaurnment.
2
Qlft IOWA CTY
0 s PUBLIC UNARY
Iowa City Public Library
Meeting Agendas and Other Significant Events
FEBRUARY 26, 2015
MARCH 26, 2015
APRIL 23, 2015
Porky Review:
Policy Review:
Meet as Members of Friends Foundation
#700: Community Relations
9102, Policy Making and Policy Review
#701: Public Relations
Policy Review:
Appoint Committee to Evaluate Director
#93. Event Board
Appoint Nominating Committee
#W4: Public Pamphlet Distribution
Departmental Reports: AS, CAS
#805: Displays Tor Public Use
Set Hours for Next Fiscal Year
President Appoints to Foundation Board
State Accreditation
Departmental Reports: CH, CLS, IT
Departmental Reports: CH, CLS, IT
OTHER: Family Fund Night, a
OTHER: One Book, Two Book, 316-B
MAY 28, 2015
J UNE 25, 2015
J ULY 23, 2015
Election of Officers
Develop Ideas for Board Annual Report
Strategic Plan
Policy Review:
Director Evaluation
Review Board Annual Report
#704: Cardholder Database
Departmental! Reports: CH, CLS, IT
Adopt NOBU Budget
Departmental Reports: AS, CAS
Planning Update
Departmental Reports: AS, CAS
AUGUST 27, 2015
SEPTEMBER 24, 2015
OCTOBER 22, 2015
Review Annual Staff Report
Strategic Plan
Budget Discussion
Departmental Reports: CH, CLS, IT
Budget Discussion
Friends Foundation
OTHER: Annual Board Dinner
Departmental Reports; AS CAS
Departmental Reports: CH, CLS, IT
NOVEMBER 19, 2015
DECEMBER 17, 2015
JANUARY 28, 2p16
Departmental Reports: AS, CAS
Departmental Reports: CH, CLS, IT
Review 2nd Quarter GoafslStafistics
6 month Strategic Planning Update
Director Evaluation Process
Board Recruitment and Diversity
OTHER: Insarvice Day
Departmental Reports: AS, CAS
D-xrsc �x�
Agenda Item 3A-1
a v IOWA CITY
10 PUBLIC LIBRARY
123 5. Linn St. - Iowa City, IA 52240
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BOARD OF TRUSTEES
Minutes of the Regular Meeting DRAFT
January 22, 2015
Members Present: Tout Dean, David Hamilton, Thomas Martin, Robin Paetzold, Meredith Rich -
Chappell.
Members Absent: Diane Baker, Janet Freeman, Linzee McCray, Jay Semel.
Staff Present: Maeve Clark, Susan Craig, Kara Logsden, Anne Mangano, Patty McCarthy, Elyse
Miller, Brent Palmer.
Guests Present. Stefanie Bowers, Human Rights Coordinator/Equity Director, City of Iowa City,
Doyle Landry.
Call Meeting to Order. President Paetzold called the meeting to order at 5:00 p.m.
Public Discussion. Reverend Landry expressed gratitude to Susan Craig and librarystaff for
summer reading program planning in 2015. He mentioned the "Free Speech or Fighting Words"
piece in a December issue of the Gazette, apologized, and felt the issue was misrepresented and
wanted library staff and the Board to know this
Approval of Minutes.
The minutes of the December 18, 2014 Regular Meeting of Library Board of Trustees were reviewed.
A motion to approve the Minutes of the Regular Meeting was made by Rich -Chappell and secondec
by Hamilton. Motion carried 5/0.
Unfinished Business. None.
New Business,
Board Recruitment and Diversity. Stefanie Bowers, Human Flights Coordinator/Equity Director for
the City of Iowa Cityfacilitated a discussion on recruitment and diversity. Paetzold asked if other
boards have the same challenges as the Library Board. Bowers said others do have these same
challenges and improving board diversity is included in the City Council's strategic plan. Paetzold
asked if the City is also working on recruitment for boards and commissions, in addition to the
individual board's responsibility to recruit. Bowers said the City is in the planning process right now
and recruitment is a shared responsibility. Hamilton asked how many boards and commissions there
are in the City. There are 29 boards/commissions. Hamilton asked if Bowers knew the diversity of
each board. People have to voluntarily self -identify so it is hard to know for sure, Bowers said.
Paetiold asked if there was much interest in serving on boards in general. Bowers said interest has
changed and reappointment of board members and restrictions on gender are current
Agenda Item 3A-2
considerations. Dean asked if the length of term of the Library Board might be a disincentive to
serving. Dean believes it takes two years to yet up to speed on the Library Board. Craig believes an
election would be needed with a vote of the citizens to change the Library ordinance which sets
term length. Paetzold wondered if there are other structural characteristics about our meeting that
might prevent someone from serving, for example, the time of our meeting. Bowers believes the
City application is not as friendly as it could be and is more like a job application. All of these issues
are being considered.
5:37 Landry and Bowers depart.
FY15 Strategic Plan. Staff have completed a six month report on the current strategic planning
goals. This is the second to the last report of the "old" strategic plan. Martin asked about classes.
Clark said we offer classes about technology, particularly devices, classes on resources, etc. plus
drop in tech help offerings_
Director Evaluation Process. Board members discussed the director evaluation process. Craig does
not think the Board has ever used a printed evaluation form in absentia as some of the other
libraries have done as reported in the packet. Craig said the Board can use whatever format it
wishes. Paetzold said this conversation is a result of last year's Evaluating Committee seeking a more
strategic way of approaching evaluating the director. Paetzold asked if it was possible that this
could be discussed by a committee.
Dean said his experience with forms is that they have value or they don't and is concerned about
consistency; he likes the interview process but maybe a template could help with directing the
conversation without it being the entirety of the evaluation. Another advantage of the interview
process is things come up that may not be on a form so perhaps a short list of categories/criteria
could be considered. Paetzold said last year's Committee was concerned about having external
input which takes a lot of time. Martin has trouble with word definitions and numbers in evaluations,
"needs development" means different things to different people. He believes the interview process
gets to specifics, although it is time consuming. Martin feels staff have buy -in when they are
included in the process and sometimes you get even more information because a staff member
offers an opinion about the library in general rather than just of the Library Director.
Members noted it is sometimes difficult to restate what has been said last year and the year before,
but this is a good problem. Members discussed changing the month in which the Evaluation
Committee is appointed. Craig noted by having the Committee appointed in March enables the
Committee to build into the process identifying the format for the evaluation they will use and
reporting on that in April. to this way, there would be room for change after discussion, if necessary.
Paetzold said appointment of the Evaluating Committee will take place in March, the Committee will
report back to the Board at the April the mode they intend to use during the evaluation process in
April, and then use this process for the evaluation of the Library Director in June. Hamilton asked for
a description of the evaluation process we use. The Board will revisit in February.
Staff Reports.
Director's Report. Craig went before City Council on Saturday, 1/8/15 and gave a brief presentation
about the Library and where we are going. She reminded Council the Library has a couple of capital
improvement projects; the bookmobile and HVAC controls. Craig said Kingsley Botchway
Agenda Item 3A-3
commented appreciatively about the Library and Michelle Payne asked about RFID tags. Craig
believes Council will likely approve something close to what the City Manager approved for
departments. Formal budget approval takes place in early March. There is still much concern about
tax Changes at the state level. Craig said we are hanging in there for next year. We will begin
highlighting the many ways the Friends Foundation directly supports the library in a "Thanks a
Million" campaign. This will kick off soon and will educate everyone about the many ways the
Friends Foundation supports us. There was a meeting today for an RFP for upgrades to the meeting
room equipment; four vendors participated.
Departmental Reports.
Adult Services. No comments.
Community & Access Services. No comments.
Inservice Day. No Comments.
Development Office. McCarthy said we are preparing for Family Fun(d) night on February 8, 2015.
The school district has agreed the flyer for this event can go in the virtual backpack next week. Nola
Naughton's honor garnered $1300. The May event is coming together; it is called the "Looking
Ahead Lecture" for now until it has a real name. flan Reed and Brooks Landon were invited to
participate. The Foundation Board's Wes Berry is a potential narrator. The event is scheduled for
May 17, 2015 from 6-8 pm. The lecture will be from 5-7; hors d'oeuvres and drinks from 7-8 pm.
Martin asked about the "Love your Library!" and "Honor your Valentine," campaign and how to
participate. McCarthy said this will be shared shortly.
MisCellaneou5. No Comments.
Spotlight on the Collection. No comments.
President's Report. Paetzold and Craig went to the County Board of Supervisors meeting this
morning and shared our new strategic plan. Paetzold discussed the State Library Commission which
Martin raised at the end of the December meeting. This is a four-year term, there will be three
vacancies; one trustee, one academic librarian, one public librarian. Martin was asked to describe his
experience as a Commissioner. The Commission usually meets in Des Moines from 10-2, once a
month. The Governor makes this appointment so political and gender equity are required. Martin
said he learned a lot about how libraries work in Iowa. The system was changed while Martin served.
A Finance Committee was established after the budget cuts. This resulted in reorganized library
services in Iowa. The Commission was responsible for hiring a new State Librarian this year. Another
special situation occurred when a library director was hired who did not have an MLS, a requirement
for library accreditation. This person hired an attorney to request an exception be granted, but the
Commission did not make that exception. Martin said there is a lot of interaction with state
government.
Announcements from Members. None.
Committee Reports. (done.
Agenda Item 3A-4
Communications. None.
Quarterly Financial Reports. Craig said fines and lost and damaged are down in the six month
report. Fines are down because overall circulation is down and the percentage of circulating items
that can be fined is also down. This is a result of more electronic materials circulation. Also, the fine
structure was just lowered on DVDs and raised on children s materials. Lost and damaged is down
because circulation is down and electronic materials don't get lost or damaged. Paetzold asked
about repercussions from changing the fine structure and wondered if there has been any feedback
from the public_ Logsden said there are many more people who have improved access because fines
are not preventing them from checking materials out.
Quarterly Use Reports.
CircuIatian is going down but not at the same rate as last year. Craig hopes for a leveling off by the
end of the year. Reserves are up 10%; we changed the policy last year and people are still just
discovering increased number of holds service. More people in the building is up partly because of
the new people counters which were installed in the fall, 2013. Craig believes there are more people
in the building,just anecdotally. But, between Christmas and first week in January there were
definitely fewer people in the building. it was also colder.
Disbursements.
The MasterCard expenditures for December, 2014 were reviewed. A motion to approve the
disbursements for December 2014 was made by Dean and seconded by Martin. Motion carried 5/0.
Set Agenda order for February Meeting.
Policy reviews.
State accreditation report.
Director evaluation.
Adjournment. A motion to adjourn the meeting was made by Rich -Chappell and seconded by
Martin. Motion carried 5/0. President Paetzold closed the meeting at &25pm.
Respectfully submitted,
Elyse Miller
Agenda Item 5A-1
4W,O IOWA CITY
t�� PUBLIC LIBRARY
DRAFT
FY16 Calendar
July 1, 2015 through June 30, 2016
2015 Dates
nay
Date
Description
Hours
Staffing
Independence Day
Friday
July 3
Observed
Open 10-6
Holiday Staffing
Saturday
July
Independence Day
Closed
Remote Drop Only
Monday
Sept 7
Labor Day
Closed
Remote Drop Only
Wednesday
Nov 11
Veterans Day
Open 10.6
Holiday Staffing
Wednesday
Nov 25
Thanksgiving Eve
Open 10-5
Regular Staffing
Thursday
Nov 26
Thanksgiving
Closed
Remote Drop only
Friday
Nov 27
City Holiday
Open 10.6
Holiday5taifing
Dec 11 Inservice Dav Closed All Staff Attend
Thursday Dec 24 Designated Holiday Open 10-4 Holiday Staffing
Friday Dec 25 Christmas Day Closed Remote Drop only
Thursday Dec 31 New year's Eve open 10-5 Regular Staffing
2016 Dates
Friday
Jan 1
New Year's Day
Closed
Remote Drop only
Monday
Jar 18
MLg Day
Open 10-6
Holiday Staffing
Monday
Feb 15
Presidents' Day
Open 10-6
Holiday Staffing
Monday
May 30
Memorial Day
Closed
Remote Drop only
Approved by the Library Board 2/26/15
Agenda Item 5A-2
812 Hours of Service
812.1 A critical component of library service is the hours that, the building is open to the
public. Generally, library hours and the annual calendar will be set to maximize access
to the public at the times most convenient to them and within the resources available.
When the Library is open all basic services will be available.
812.2 Library hours are reviewed annually and a calendar approved. Exceptions to hours
changes other than those noted must be approved on a case -by -case basis. The
Directer may close the Library for weather or facility related emergencies.
812.3 Regular library hours are. -
Monday through Thursday
Friday
Saturday
Sunday
10:00 a.m. — 9:00 P.M.
10:00 a.m. —8:00 P.M.
10:00 a. m. — 8:04 p.m.
12:00 p.m. — &00 p.m.
812.4 Current Approved Exceptions to Stated Hours
812.41 Close at 5:00 PM on Thanksgiving Eve, and New Year's Eve.
812.42 Close at 4:00 p.m. on Christmas Eve
812.43 Closed on New Year's Day, Memorial Day, Fourth of July, Labor Day,
Thanksgiving Day, Christmas Day,
812.44 Close at 8,00 PM on Martin Luther King Day, President's Day and Veteran's
Day, and any other day the Library is open on a designated City holiday.
812.45 Close an extra day near Christmas if it makes calendar sense to declare a
fixed day for the 'Floating" day allowed in the AFSCME co ntract
{see Article X, Section 1).
812.45 Close one day per calendar year for in-service training at staff request.
8115 History of Hours of Service
A. Closed 9-10 AM since 1960s,
B. Closed Friday evenings about 1970-72.
C. Sunday hours started 1970-72 (dropped FY79, FY81, FY82)
(1-5 PM thru FY80, 12-4 PM thru FY97), 1-5 until September 2006, then 1-6,
changed to 12-5, May 2007).
D, Closed Thursday mornings - December 1981 -June 1952.
E. Closed on minor holidays - 1970-72, FY87, FY92 (Veteran's Day, day after
Thanksgiving, President's Day).
F. Closed Thursday evening, all day Friday March 7, 1987 - June 1, 1988.
G. Reopened Thursday evening, all day Friday June 2, 1988.
H. Closed Wednesday and Friday mornings, Thursday evenings, July 1, 1991.
I. Reopened Wednesday and Friday mornings and Thursday evenings;
reopened on four minor holidays (Vets Day, day after Thanksgiving, Martin
Luther King Day, President's Day). Begin Sunday service on day after Labor
Day instead of First Sunday in October, July 1, 1992.
J. Funded in FY97 for Sundays before Memorial and Labor Day, Easter Sunday
and two Sundays in June_ Six additional Sundays added in FY98 provides
Sunday service through July, reopening after Labor Day.
K. Open Sundays all year starting in FY99,
Agenda Item 5A-3
L. Added 6-8 on Friday evening:
September 10, 2006.
M. Changed Sunday hours from
Adopted:
51261$$
Revised:
7125fg1
Adopted:
1 /28193
Revised:
2f27197
Revised'
=5199
Revi sed:
2128102
Revised:
3124105
Revised:
2f23M
Revised
2122107
Revised-.
2/24111
Reviewed:
2127114
beginning May 19, 2006 and 5-6 on Sunday
1-6 to 12-5 on May 6, 2007,
Agenda Item 58.1
700 Community Relations Policy
Proposal;
A routine staff review generated recommended minor changes to the Community Relations Policy,
Issues:
The purpose of the Community Relations Policy is to guide our work to maintain effective
communications and mutual understanding between the Library and individuals, groups, and
community agencies. It also mandates we will do regular planning to assure our collections,
programs, resources and services meet community needs.
Sometimes there is confusion between the Community Relations and Public Relations policies.
Public Relations is telling the Libran/s story and cultivating support for the Library and its
mission. Community Relations is communication, establishing relationships, customer service,
involvement in the civic and cultural life of the community, partnerships, programming,
advocacy, tours, and presentations. Recent partners include:
IODGrannies
Chi Id ren's Center for Therapy
City of Iowa City
Coder Dojo
Coralville Public Library
Delta Center
Elder Services
Enrichment Therapy and Learning Center
First Mennonite Church
Friends of Historic Preservation
Hancher Auditorium
Iowa Children's Museum
Iowa City Community School District
Iowa City Downtown District
Iowa City Hospice
Iowa City Parks and Recreation
Iowa City UNESCO City of Literature
Iowa City/Johnson County Senior Center
Johnson County Historical Society
Johnson County Livable Community
Johnson County Social Services
KidSight/iowa City Noon Host Lions Club
Kirkwood Community College & UI ESL Tours
Kirkwood community College English Conversation Group
Mission Creek
New Pioneer Coop
North Liberty Community Library
Orchestra Iowa
Project GREEN
Public Libraries of Johnson County
RSVP
Summer of the Arts
The NEST
Therapy Dogs of Johnson County
UI Community Writing Center
UI Homework Help
UI Libraries
Ul Obermann Center
UI Raptor Center
UI Student Chemistry Association
UI Volunteer income Tax Assistance
United Wayoflohnson and Washington Counties
And MANY more!
Recent work on the Strategic Plan show the importance the Library places on planning and
community feedback in order to meet our community's needs. Reports from community and in-
house surveys demonstrate the value our community places on the Library and is invaluable when
planning for the future. Surveys also show the Library is well -used and patrons report they
received excellent service from Library staff. A very important goal in Community Relations is to
maintain this level of engagement.
Agenda Item Sa-2
All Library staff share a role in Community Relations. All job descriptions include customer service
as a job duty and most staff has job assignments related to Community Relations including
working on a public service desk. Other Community Relations assignments include planning
programs, establishing and maintaining partnerships, giving tours, participating in civic
organizations, working on outreach, advocating for the Library and library -related issues, and
giving presentations about the Library.
Staff Recommendations:
700.7 Staff recommends replacing "bibliographies" with the more current term
"Library resources." We rarely create bibliographies for programs;
however, we get frequent requests to pull Library materials for programs I
the Library and for local organizations.
Action Required: Review and adopt as amended.
Prepared by: Kara Logsden, Community and Access Services Coordinator, February 2, 2015.
Review Public Relations Team: James Clark, Mara Cole, Susan Craig, Beth Fisher,
Committee: Meredith Hines-Dochterrnan, Kara Logsden, Patty McCarthy, Morgan Reeves,
and Candice Smith.
Agenda Item 56-3
700 Community Relations Policy
See also related policies; 701 Public Relations and 702 Policy for Library Programs,
700.1 The purpose of community relations is to maintain effective communications
and increase understanding between the Library and individuals, groups, and
government agencies. The Library's relationship with the community is critical
to providing effective service. The Library will seek to identify and respond to
community needs when planning services and will be involved in a variety of
community activities.
70U The Library will regularly initiate a planning process that relies on a variety of
public input to establish a long-range plan for service. Suggestions are invited
at all times and surveys will be conducted regularly.
700.3 Regular training will be provided to ensure courteous, efficient, and effective
service_
700.4 The Library will participate in the civic and cultural life of the community
through fairs, festivals, parades and other events. Membership in the
Chamber of Commerce and other civic organizations will be maintained.
700.5 The Library will pursue partnerships with other agencies, organizations, and
businesses when they are compatible with the Library's service goals and
priorities. Go -sponsorship and collaboration decisions are made on the basis
of mutual needs and equitable benefits between the Library and potential
partners.
700.6 Frequent and regular contacts with the community's elected officials will be
maintained. Support for the activities of local government will be provided
whenever possible.
700-7 Bequests from groups for tours, presentations, or bibliographies Libra
resources will be accommodated whenever possible.
700,8 Responses to inquiries from members of the media will be timely.
700.9 The Library will work cooperatively with area public libraries.
Adapted 4126/98
Reviewed 5126100
Reviewed 6/26103
Reviewed 5126/05
Reviewed 3/25109
Revised: 3129/12
Revised: 2/26/15
Agenda item 5C-1
701 Public Relations Policy
Proposal:
A routine staff review generated recommended changes to the Public Relations Policy
Issues:
The Public Relations Policy provides guidelines for the Library's work to keep the community informed about the
Library's mission, collections, programs and services and to foster positive public image of the Library. The
overarching goaI is to cultivate broad support for and use of the Library.
Public Relations have been a focus in recent Strategic Plans and continue to play an important role as we move
forward to Connectwith, Engage and Enrich our community. Public Relations efforts at the Library are guided by
the Public Relations team. Those team members are listed at the bottom of this memo.
There is also a Marketing Work Group of staff who works daily an different aspects of Public Relations, This
group is led by our Public Relations Specialist and includes the Library's Graphic designer, Webmaster, Graphres
Intern, Public Relations Aide, Volunteer Assistant and Community & Access Services Coordinator.
Library staff focus on many venues for Public Relations in addition to traditional media releases, posters and
iiyerscreated for Library programs. Other venues include The window newsletter, social media [Facebook,
Twitter, Instagram, and Pinterest], 123 South Linn Blog, On Air Podcast, monthly KXIC radio program, monthly
newspaper columns written by staff for the Iowa City Press Citizen and The Gazette, news strollers on the
webpage, the graphican the online catalog.
Although the Marketing Work Group represents staff memberswho have direct nesponsibilkyfor Public
Relations, all staff who plan classes, programs and events, select Library materials or who have responsibilityfor
specific Library programs or services are expected to write blog posts, write newspaper articles, appear on radio
programs, represent the Library in othercommunity venues, and contribute to overall public relations efforts.
We believe this participation cultivates a stronger overall voice when many individuals participate in these
efforts.
Library budget funds are allocated to paid advertising, communityevents funding, and printing to support Public
Relations efforts. We participate in a numberof community -wide events annually to promote the Library. Most
notably this includes the annual University -of Iowa Homecoming Parade.
Although the policy represents Library practice, Coordinators had an active discussion about the need for 701.4,
When the Policywas first adopted, public relations work was newto the Library. Overthe years, public relations
work has become routine. Reports are frequently made to the Board in monthly department reports and
allocating funds for public relations is a routine part of budgeting. Because of this, staff believe 701.4 is no
longer needed.
Staff Recommendations:
701.3 Remove reference to "electronic and print," Staff felt this was too limiting and "media" covered venues
where the Library focuses on Public Relations.
701.4 Delete this section because public relations has become a routine part of our daily operations: "Funds
will be allocated annually for public relations and a regular report of public relations activities will be
shared with the Library Board annually.'
Action Required: Review and adopt as amended.
Prepared by: Kara Logsden, Community and Access Services Coordinator, February 2, 2015.
Review Committee: Public Relations Team: James Clark, Mara Cale, Susan Craig, Beth Fisher, Meredith Hines
Dochterman, Kara LogWen, Patty McCarthy, Morgan Reeves, and Candice Smith,
Agenda Item SC-2
701. Public Relations- General Policy
701.1 The purpose of the public relations policy is to guide efforts to keep the
community informed about the Iowa City Public Library's mission, services
and resources and to foster a positive public image in order to maximize
effective use and support.
7012 The objectives of the Library's public relations program are:
A. To promote awareness and understanding of the Library and its roles and
activities in the community-
B. To stimulate interest in, and facilitate use of, the Library-
C. To encourage public participation in planning Library services.
❑. To build advocacy for the Library's needs and the activities of the Friends
Foundation.
E. To inform state, national, and international library communities about the
activities of the Iowa City Public Library.
701.3 The Library will utilize a variety of media, , to share its
message.
Approved by the Library Board of Trustees: 12119186
Reviewed: 10127/68
Revised: 11 /19/92
Revised, 3197
Reviewed: 5126/00
Revised: 6126103
Revised: 3130106
Revised: 3120109
Revised: 3129/12
Revised: 2126/15
Survey Report
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submittaC When you are ready resubmit your application follow the steps fisted below.
Step 1- verify that you have all of your supporting documentation on Ale at Iowa Library 5enicea. The Supporting Documents Checklist is
now included at the end of this application form. You must check the box at the bottom ofthe "Request for Supporting cocurnenration-
page in orderto submit your application.
Soap 2, CWtk an the'Stalue tab on the brown tab bar at the top of the term_
Step 3,- Resolve ary9dit thetks and make sure all required questions are answered
Step 4: Okk on the grey tab labeled "Submit Survey. -
Step 5: Click thegceen bvtfon also labeled'Subm]t survey: if everything is cprrectyqu will See a popup box thatsays "Congratulations,
submission succesafull' Yes may prim a copy ofyour applleat:on form at this point Once submitted you will not be able to make changes
tq yoVr application. Please contact Scot ❑enrrpnt at Iowa Library Services if you need w unrgck yPurapWiC Ian
Section l: Boards and Govemance
(Tner 1)
1. The library is established and maimalned according to the prodslons of local ordinance and state law. Yes
2. A legallyappoirlted and constituted library board governs "operation of the Ebrary Yes
2i To,wrify lhat your library meek this standard please put yourinitials here: sC
3. The library board o other authority as defined by ordinawr
• Hlres the library director Yes
4Negates th4 active marsagement of the library inctVding lyer'+onnet adm irrvstratiorx tq the IibrarydiMMF
31 To verify that your library meets This standard please put your initials here- 5C
4_ The library board has written bylaws that outline its operational procedures.
Sylam should be no older than February 2012 Yes
5_ The library board meets no fewer than 10 times a year with the library director oe designee in atterdantce. Yes
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6, The library board adopts four required written polities - cirollatlon, collection development porsonnal, and
frltemet me. Yes
Policies should be no older than February 2012
a
(Trey 2)
ZI
7, The librarys adapted circulation policy is consistent wQh the principles of the right to privacy and the Cade of Yes
Iowa.
a. The librarys adopted collection development polity is consistent with principles of intellectual freedom as found in
GI
wch dowmenls as the US- Constitution, the American Li Wary Association tnsellectual Freedom Manual, and the Yes
Iowa Library AssodaRon Intellectual Freedom Resource Guide.
Non -Tier
%
The library board has mitten policies. as deemed appropriate for We library and rewiews them at least every three
years. All policies are available to all sWff members and for public ir5pection.
Yes
Check any additional policies adopted- At least two are required to meet this standard:
a.
Hudetin board and displays
Yes
b.
Customer conduct in Ne library
Yes
c
Customer service
No
a
Disaster preparedness and recovery
No
U.
Fmergerides and evacuation
NO
x
Friends groups
No
g.
Hours inchadirg holiday and weather closings
Yes
fi_
Library foundation
No
L
Meeting mompCN roam use
Yes
j,
Programsforynvdn amdaolults
Yes
k
Public access computers
No
L
Public rafatlons
Yes
rq
setemnoe and waders' adrisnry wrvipes
No
R.
Sex oflender
Yes
a
LmattaeHlm children
Yes
p,
volunteers
Yes
q, other pofiries (Please List) see list
Iowa Library Services has sample policies on its Website, h14WA~r, statelibraryg.9wq oWgV.PolicLe5. Disvict Cons,ultarm can alsD assist
in b rHj sample policies -
Section 2: Administration
(Tier 1)
10.
The library director provides written fmndal and statistical repW5 for review at library hoard meet n95.
Yes
11.
The library follows statutory requirements as to fiscal year, audits, and budgeting, and subrmlts annual and other
YCS
reports as requested by its funding authorities_
Ili
To verily Thal your library meets this 5faMard, please put your initials here:
SC
12-
the Nhwarydiravorcooducts anaAentatlon program for new board members.
Yes
U
To verify that your library meea This standard, please put y9wr initials here;
SC
Tier 4
13,
IN
1A.
The liormy director shares Wainnation with the hoard about the following laws that affect library operations. Click Yes
on the undedirhed number 13 to the left to view the laws.
To verify that your Ilbrwy meets this standard please put Your initial; here: 5C
The library keeps its barrowers registrations up-to-date. Inactive regislration recoils are removed at least emy yes
three years,
Enter data of last borrower purge W20VX14
All members of the library board of trustees participate in continuing education each year,
To verily that your library meets this standard, pease put your ioitialS hpne-
The library has a written plan
Plan should be noO older Nan Febrrary 201D
Yes
SC
Yes
Nan -Tier
17- The librarydiredwinfomcs the board of pending library legislation on the loca6 state, and national levels to enable Yen,
board members and staff to participate in the legislative process.
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Section 1: Funding
tier 1)
L9. The library board has legal authwibypver the librarys budget and over at girls, bequests, and doeatlons-
Yes
rt
TS
19. The library board adopts an annual budget.
yes
a'
20. The library is funded by its cirypn a permanent bass. Data from the Iowa Departmwtof Management will be used
+�
to audit this standard.
Yes
Non -Yaw
an
91
21. The library receives permanent and equitable tending for services to rural residents from the county[rf not the
u'
eslablahing jurisdiction3.
Yes
21cs Enter county per capita support
$30.17
22% Enter wurny Gents per thousand support
SA448
Section 4: Staffing
(Fier 1)
22.
The library has a permanent paid director who is certified at a requlred leweE A new director has taoyean after
Yes
starting as director to become certified.
22d
Start date of current director as director
0710111994
(Tier 2)
21
(FY14) The library employs paid start. To see Tull table dkk on the number 23 to the left or refer to to Service to
Yes
losva, 5ih edition, page 12.
23s
Report the total number of paid staff FTE (UNE 507)
79.40
24.
The 11brary board adopts written job descriptions that include educational and mpecience requirements and has a
written salary range for each position-
Yes
24i
To verlytlat ypur library meets this standard, please put your initials here.
SC
(Tear 3)
25.
The library has a planned cwiwlafon program for all new employees.
Yes
24-
The ribrarydire4tpr5 perferrranoe is evaluated by the board at least annually.
Yes
Non -Tier
27.
Other li brary employees are evaluated annually Iry the d irector or supervisor.
Yes
M
The library allows the director and staff at all levers to partidpate In corninuing edu lion opporbunitiM during
yes
their work time.
29.
The library provides lunding to enable the director andlor staff to join library prcA@ssiortal organlxations, attarw
library related eonf&imces, or take advantage of CE opportunities.
Y"
section 5- collection Management
MW 1)
30. (FY141Tne Ilbrary determines its total annual circulation of library material5.
Yes
3(k Report total 0oulalion(LINE FL2)
I.ItX369
(Tier 4
31 tFYlq, F(13, FY12) The library allocates a percentage DI its total operating funds for purchasing materials for the
IlbNys collection.
Yes
Report collection percentage of operating funds:
FY14 (LINE D32 4 UNE D34)
11.3%
if M4 Is 10%orgrmw,, you donl needfo figure v three•pedrds�mge
FY13 (SINE DSb , ONE Dab
FV12 WNE 030 + UNR D32)
Total percentage (FY14 + FY13 r FY12)
35A%
Average of 3 years (Total percentage divided by 3)
This amount nerds to be 10%oc greater to meet Mrs srando d.
11.7%
(Tier 3)
32. (FY14, FM FY12) Every item in the Fbrarys collection is evaluated for retenfim replacement or withdrawal on a
regular basis to determine its usefulness aaording to the library+s collection development policy.
Yes
Repdrt percentage of onllection withdrawn.
FY14 (UNE E25 + UNE E23)
Is -a%
FY13 (LINE E25 + UNE E23)
12A%
m2 (LINE US + ONE E23)
12.5%
Total w"rarrn (FY14 • FY13 4 FY12)
38.5%
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Average of 3 years (Total withdrawn divided by 3)
This p nt rieeds to be or 396 rgremer to n eef this stundoro.
12-8%
are
crier 3)
As
a
33 (FYIA FV13, FY12) The library purchases or adds materials at regular intervals throughout U+eyear to insure a
steady flow of new materials.
Yes
+v
Report percentage of collection added.
ro
3
FY14 (LINE F24 • LINE E8)
12.59&
W
FY13 (UNE E�4 F LINE E23)
13.2%
1+
FY12 ik]NE Eta > UNi E23}
14.7%
Total added IRV a FY13 4 FYI])
4CL4%
Average of 3 years{Total added direded by 3}
This arnotmr needs to be of 396ac greater to triter This standoM.
135%
[Tier 3)
34 (FY14) The library determines colreaionspecifrc tunover fates. The turnover race is use average number of times
MCh item in a caliWion is checked aft per year -
Yes
At a minimum, libraries determine turnover rate tar the four Collections listed below.
Adult Soaks
34A Circulatlon of collection
(LINE FOI)=
441,267
340 Total number of Items
34C Turnover Rate [tease dick the save button below ro calculate the total.
0.00
Childre7s Books
Sap Circulation of collection
(LINE F03)•
334,0156
34E Total number of Hams
3417 Tomover Rate Please dick the save button below to calculate the total,
on
Video RecorCdirgs
34G Gnarle4on of collection
FIINP F05)=
3X274
34H folal number of items
(TINE E14)=
22.153
341 Ttunove•Raw Please click the slue baton below Lo calculate the total.
1446
Audio Recordings
341 Crcvltt+on of cvllectiat
(LINE FU7)-
324,713
34K Total number of Items
PINE Elgv
25,167
344 Tunover pate Please click Ibesave button below to calculate the total,
4.96
(Tier 3)
IS- The library makes available the local, county, and/or regionaf newspaper.
Yes
35i To vedtythat your library mesh this standard, please put your initials here:
5C
Non -Ter
35. The libraryprovidas materials in formats apprcpriate to the needs of special population groups found in the
QWmunity,
Yes
Section 6: Refere rice and Readers' Advisory Service
(Tier '_)
37. Thetibrary provides reference and readers advisory semce to residents of all ages. Yes
37i To Verity that your library meets this standard, please put your initials here: SC
[Ter 2)
36. The ribraryprewides inter! ibrary ban services to custaners of all ages. yes
Non -Tier
39, The library provides ualned slaftwho are knowledgeable about reference and readers' advisory piintand Yes
electronic resources and who are afire to assist [ tomers of all ages during air open hours.
Section 7: Technology
(Tier 1}
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4o.
(FY14) The literary otters pubic access Internet computers) and staff Drained in their use.
Yes
40c
Report the number of Internet computers (I LINE VA).
94
w
43.
(MA) The library C M5 the total number of annual Vies of Interne! pbmputars in the Irbeary.
Yet
m
a
41M
Report the number of annual lnternet computer uses (LINE 105)
96.155
fl'
w
(Ter 3)
X
42.
The library maintains a current 1Heb6ipa or simEar online presence.
Yes
42url
Please enter your libreysURI
w Jw pl,prg
a+
m
Non -Ter
tjt
43.
The library budgets for computar replacement on a tegular basis.
Yes
44.
The Iibrarysels aside a separate computer location for use by children and/oryoung adults.
Yes
45.
The libraryprovidea [ompvter and/or Imernat (raining Ibr iI& buftdn,r3.
Yes
46.
The Eibrary provideswiretass lnlernet access for its customers.
Yes
Section 9: Programming and Services
CTW 11
47.
The library provides a wmmft reading program for[hildren They senrt, or booperates with ether iibraiias dr
Yts
agencies to provide the program.
(Tief2)
4&.
The library provides free programming IOr libraryCungmer5 or cooperates with other agencies to provide the
programming.
Yes
Non-Tler
49,
The library offers outreach seFviDm
Yes
50.
The library provides children s programming free of charge orcooperates with other agencies to provide the
Yes
programming.
51.
The library provides young adult programming free of charge prcQPperdte5 with other agencies to provide the
Yes
programming.
5E
The libraryprovldes adult programming free olcharge ormopwateswith other agencies to provide the
programming.
Yes
51
The hbrary collaborates with othervrganimtionu inducing agences that serve special populations, to improve
service.
Yeslibrary
53ag
To meet this standard, indicate the apwy[sl that You are working wilh and briefly desnlbe Itv 4vnaboratlen,
see nose
SC
The library amepts requests for reserves for library materials from Cardholders of all ages in penorL by telephone
or etectnwi[alty (irldudM e•nlail].
Yes
55.
The library makes reasonable ac[ommodaiions in order to prarlde access to fls collections and services Lo persons
with disabilitces, and meets relevanr requirements of theAmericanS with Disabilities Act. htip!/w•+w 8;XW}
Yes
Inard,gpv/sda To meet th+s standard at least four items must be [hacked.
a
Accessible meeting rooms
Ves
b.
&raIlle materials
flip
C.
EnhOrKEd COmputer display for visually impaired
Yes
d.
Hearing augmentation system in meeting mom
Yes
a
Homedelireryof materials
Yes
f.
Interpreh+s far the heanng impaifed
Yes
g.
Large Print materials
Yes
h,
Minimum space betwem shelving stacks of 35-
Yes
L
Storytf nes and programs in as 55ibie meeting moms or outside the library
Yes
j_
others (list)
Section 9: Public Relations
(rift 2)
56,
The library promotes its collections and services by using a varictyvf approaches to pob9dty. To- meet this
Yes
standard at least fouritems must be chmIcea
a.
Annual reports attractively packaged and made available to the public
Yes
b.
Anfactis'eand frequently changed exhibits, displays, and bulletin boards
Yes
C.
rPmpaper arodet, ceiumnsr or ads
Yes
d-
Posters. Ilyars, brochures, and bookmarks advenising library services
Yes
e.
Social networking presence fFa[ebo* Mopaoe Twitter, blogs, etc)
Yes
f_
Tvandm radio exposdre
Yes
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g.
Visually appealing printed materials and graphics
Yes
h.
websae
Yes
w
i,
Walk-throughs in the Library to assess the image it protects
Yes
m
12
others IllsG
see rate
Q
�
Nan
-Tier
m
57,
The library develops good community relations by regularly oommunicaung wish elected officials, bush s leader;
and civic orgarhimtk n5.
Yes
a
m
m
Section 18: Acoe55 to Information and Materials
trier lI
S8.
fhb libraryhasa telephone with the number listed in the Ideal phone book
Yes
59.
The library has an email address.
Yes
%
The library has a catalog of its holdings easily accessible to users.
Yes
63.
Library heura are pelted are fired based on users and polential users' available time- pick on 461 to the left to
see a listing of required times and dates or refer to 1n Service to lows. 5th E�fia,, page 2L
Yes
[Tier 2)
62.
Mirimum days and hours of service are as rollaws. CTldk on e82 to the Wt to See a listing of required times and
dates or refer to fin 5ervire to Iowa 50h Edition, page 2L
Yes
62a
Enter nurnbw of days open per typicar week
7
62b
Enter number of hours Open pertypical wee.,
67
Non -Ter
63.
The library is open On Sundays.
Yes
64,
ltzidmts of the community have free access to tax- upponed publk library servireL
Yes
65.
All the librarys sarviees are avaikable when the library is epees
Yes
6&
The library provides the necessary equipment to use any audiovisual materials in the library's collection.
Yes
67,
The library provides directional slgns within the library.
Yes
Section 12. Physical Faclllty
For 1)
6S. The library provides a book return available to the public 2417. It is recommended that a look n urnthat is Y!t
attached the
e library or inside the bukldtng is foe retardant
6g- tFY14) The library determines the number of people who come info the librkry each year. iA150 known as door
cour j Yes
6gv "Pon Annual Library Visits [LINE G135 71QS95
trier 2)
7Q The library has allocated space for child and family use with all materials readily available and provides fumlture Yes
designed for chadrerf s use.
(7ff S)
71,
The library building must meet dte slate definition of aueuibikiry,
yes
Non -Tier
72.
The building has public meeting space available for library programming and foru5e by other communWtygroups.
The meeting spas should be a separate room to meet this standard.
Yes
71
The Ikbrary prdvidesadequate and convenient parking to the librarys dustomers on oradjaoent to the library's site
No
74.
Theiibrary provides adequate handicapped ancessibse parking spaces. Char on the undedined number 74 to the
left to viB Me table.
Yes
75.
The outside of the huiiding n well lit and is idmr'rfied with highly visiblesigns_ 5uftickent fighting is an important
mourity consideration
Yes
76
The library has proper lemperalure and humidirycomrol knrioghout the year-
yes
T7.
The f brary provides adequate public reader seating space. Crick on the underlined number 77 to the left to view
the rable-
Yes
76.
The library provides adequate space for the staff to work in a non-public area
Yes
79.
The library diwmr tamplew5 and shares a written space needs assessment with the board
Yes
Request for Supporting Documentation (FY16)
Due MW2Q45
libraries filing an application for accredhation and Dlrect State,4id firer I." must submit the following documenkation for review- The list
6 Df 7 2/18/2015 10.44 AM
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belowshows if we have the appropriate documentation on file, rf the dates for Standards a & B are dated February 1, 2017 or newer. Then
you don't need to Send us anything -'Nor on Fife' indicates that ere do not have eery documents on fete- If the date for standard 1G is u�v
February L 2010 or newer, then you don't need to send us anything. -Not Dn Flle- indicates that we dorm hdwe a dotument orfile, M
iZ
For Standards fib & ri we need to have pfwlds an hie la snow that you meet the standard if the answer shows YES, we havetfie necessary e—
photos. Ef k shows NR you need to sand us Photos iFydu intend to meal Ihose standards. 'n
R
We prefer Iharsuppaning tlerumm[ation be sent in as an elet"nie file, but we will aim lake printed foes. Please forward electmnic files �
NO TCni FYair at loni.blairWllb.s}ale.ia.usPrinted itemsearn be tneifed to Iowa Library Services; 1112 E. Grand Avg_ Des Moines, 14 50319 or �
Tarred to 515-281.6111- Keep in mind that you only need to send inthe documentation if you meet the appropriate standard.
1. Standard 4 (Tier 11 • One copy of the library board's bylaws- Bylaws creation or review date should be no older Wan February 1, 2012. Oa
not send a copy of the Library ordinance.
Dace of bylaws on file tmust he dared FebruaryL 2012 or later): 2127f2012
2, Standard A {flex 1] -One ouPy of each of the policies listed below- policy creation or review date should be no otderitwn February 1.
2012-
• Ciroriation Policy
• Collection Development Policy
• persmnel Policy
• Int2mel 1jW Polity
Date of Circulation Policy on Tile (must be dared February L 2022 or later);
Date of Collection Deveropment Policy on file (must be dated February L 2012 of Eater):
Date of Personnel Policy on file (must be dared February ), 2012 or late+);
Cate of Internet the Policy on file (must he dated February 1, R12 or law):
3. Standard 1g{rer 3) - pre wpyaf the library's plan with a Rabin date no older than Pebrl 1, 2010.
Date of Lihrarys Plan on We (must be dated February 1, 2010 or laWO:
d, Standard 68 )Ter 1) - A photograph of the library book return
Photo of library book return un Hue.
5. 51andard 71 - Photographs of A the fallowing on file
• Ramped Curb from sheet to sidewalk
• Barrier free erdrance, to the library
• Ace nsibte rest room with grab tun
a Photo showing at least one aci emihle sink wile appropriately wrapped pipes
O Eritran*5) to public access roams)
Photos of library (Measure 71) on file
10/2"10
31I4y2011
Sr2G/2+ri1
W160010
1/1/2612
Yes
Y(15
Please [heck tuns box to indicate mat you either have all retprds on fire at !awn Library 5endces Or intend to send
updated vervors oFuNu'red files. This box nt%ds to he a acted in Order tosutanit the Swicatidn form. All Yes
supporting documentation i; due at iorm library 5cfvtces by March 20, 2015-
Survey Completion
Number of standards met at each Ter level.
Tier 1 (24 standards)
24
Tier 2 f12 standardq
12
Ter 3 (1Dstarroard5)
10
Him -Tier (must meet 16 of 33 to be ronfidered Tier 3 Kcreditedl,
32
Date a appllwtiom
02(18R015
Name of person compreting this application.
Elyse Miller
I certify the information in this form is tine and correct to the best of my krwwaedge.
Yes
7 of 7 2/18/2015 10:44 AM
Agenda Item 6C-1
Children's Services Report
Prepared for the Iowa City Public Library Board of Trustees, February 26, 2015 meeting
by Vickie Pasicznyuk, Children's Services Coordinator
On February 8, the library hosted after-hours entertainment forchildren at Family Fun(d) Night, a
fundraiser forchildren's programming. Over 100 people had the run of the library on a Sunday evening.
Theyenjoyed pizza and snacks, carnival games, relay races, silly photo props, crafts, button making, new
technology apps, scavenger hunts, and more. Noise and running in the library? Kids loved it!
Just In time for Family Fun(d) Night, we installed the Playing is Learning project in the Children's Room.
ICPL graphic designer Mara Cole worked with Children'sstaff and the DeLTA Center to create new
artwork for the wall in the kitchen play area. This new look combines the DeLTA Center's research on
the importance of play with the tenets of Every Chifd Reody to Read, a foundation of the Children's
Department programming. The 0eLTA Center focused on eight skillschildren learn from playing In the
library: social skills, healthy bodies, spatial awareness, number knowledge, conceptual thinking,
language skills, self regulation, and creativity. Signs throughout the Children's Room identify these skills,
including research and practical applications. Each skill is accompanied by Game of Games cardswith
tips for parentsto extend learning at home. The cards are free and available throughout the Children's
Room. Parents may also purchase the entire Game of Games card deckfar S7 at the Help Desk.
Proceeds from card deck sales will be used to purchase additional card decks as needed.
New this month, children will also have playtime opportunitieson the second floorof the library, while
their parents are using library computers and other resources. Staff from Children's and Adult Services
worked together to create "Kid Kits," backpacks filled with quiet activities and toys for children. Kid Kits
are available at the second floor Page Station.
Agenda Item 6C-2
Collection Services Department Report
Prepared for the February 26, 2015 meeting of the Iowa City Public Library Board of Trustees
Anne Mangano, Collection Services Coordinator
New Collection plan
One of the major prejects Selectors worked on over the last few months was the drafting of a
single Collection Development Plan. While the Collection Development Policy (601), adopted and
continuously reviewed by the Board of Trustees, outlines general guidelines for staff in developing
the collection, the Collection
Development Plan provides an
explanation on how staff put the policy's
guidelines into practice. In the past, a
collection plan was written for every
collection in the library to capture the
differences in scope and character of
each section. A patron would need to
look at over 30 separate documents to
understand how library staff purchases,
maintains, and removes materials for all
of the collection.
However, much of the philosophies and
procedures for selection transcend a
single collection. Our approach to
7AT
y4s
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purchasing and withdrawing materials is ultimately the same, whether in Fiction or jFiction, DVD
TV or Books on Disc. We want each collection to meet the needs of the community, and in turn, be
used by the community. We want a collection that is welcoming and browsable. We want our
materials to be up-to-date and in good shape. And we want procedures for our collection to be
accessible and understandable to our patrons. The new Collection Development Plan
encompasses all collections and d€scusses the following:
+ Intended audience of the collection
+ Guidelines for purchasing materials
• Handling of public suggestions for purchase and gifts of materials
• Guidelines for repairing and removing items
You can find the new Collection Development Plan on the website's "Collections" page at
www.cpLorix/coflection .
Agenda Item 6C-3
INFORMATION TECHNOLOGY REPORT TO LIBRARY BOARD (February, 2015)
Brent Palmer, IT Coordinator
Meeting Room Technology Update
One of the strategic planning goals calls for an update to the technology in some of our meeting
rooms. Our AjV Specialist has been working on a Request for Proposal (RFP) for this work for
some time now. Working with the City, we released the RFP earlier this month. Last week, four
vendors who plan on submitting proposals for this work came to the library to see the rooms
and ask questions. The RFP specifies work to be done in Meeting Room A, the Storytime Room
and in the Computer Lab. Some pieces that will definitely be replaced include cameras in Room
A and in the 5torytime rooms, AjV switches in all roams, the projector in Room A and the
Crestron control panel. But there are other things that may need to be replaced in order to be
compatible orto improve sound or video quality. The proposals are due soon and we will be
evaluating them later this month. We aren't sure when the equipment will be installed.
ICN Room
One of our meeting rooms that is not included in this RFP is Room D, our "ICN Room". The Iowa
Communications Network (ICN) is a state owned fiber-optic network for distance learning and
video conferencing. Our Room D, at the end of the meeting room hallway, is set up as one of
the nodes on the ICN network and allows users to have a videaconference with one of the
other 700 sites in the state. Last year, our site was used around 90 times for its ICN
functionality. Occasionally it is used as a distance classroom, but it is more often used for small
meetings such as Social Security hearings. Room D can also be used by the public for non-ICN
meetings and presentations as weft. The efficacy for non-ICN use is hampered by the fact that
the furniture can't be rearranged due to the way the microphones are installed. We have been
informed by ICN that the video platform the network runs on is slowly being upgraded. In order
to continue using the ICN functionality we would have to upgrade our equipment by 2018 and
begin paying a monthly fee. Over the next year or so we will have to weigh several factors (such
as the desire for more flexibility in the use of the room, the needs of the community for ICN
service, videoconferencing needs and of course cost) to determine what to do with this space
and whether to retain the ICN functionality.
Streaming Storytime
Last year, when one component of our meeting room AV system failed, we were forced to
replace it before we were ready (See June FY14 Board Report). The upside to this is that it
streamlined our workflow for recording programs and getting them ready to air on the cable
channel. But the equipment we bought also held the promise of allowing us to stream events
live to the web. This week our AjV Specialist finally got it working and successfully live -
streamed a storytime as a test. This is an interesting new service you can watch for in the
future.
Agenda Item W-1
Development Office Report
Prepared for the Board of Trustees
Iowa City Public Library
By Patty McCarthy, Director of Development
February 26, 2D1S
BIG Book Sale
Doors will open at 10 a-m, on Saturday, February 28" in the library Meeting Rooms. Be there early for
the best selection of:
• Adults and children's books in Spanish
• Art books
• Children's books
• Children's books in Korean
■ Children's movies on OVID
• Cookbooks
• Fiction books
• Non-fiction books
■ Young Adults books
Prices start at $.25 for children's books! Shop until 3 P.M. unless we sell out and need to close earlier.
The sale is hosted bythe Hook End Committee of the Iowa City Public Library Friends Foundation as one
of the Februarys Love Your Library events at ICPL.
BIG Book Donation
The Ellen Buchanan Children's Room will soon have a lot more Mandarin Chinese books available to
borrow. The Iowa Chinese Reading Club donated 171 hardcover and paperback children's books to the
library to supplement the collection.
The books were presented during a celebration of Chinese New Yearon Valentine's Day. Reading Club
members are eagerto become more involved in the community, and want to do their partto provide
resources which will share their heritage language with their children who are also learning English.
Thankyou Iowa Chinese Reading Clubl
Successful Family Fund} Nightl
"Do we have to go home now?" and, "You should do this every
Sunday night -we'd be here!" were among the positive comments
at the end of the Family Fun(d) Night held earlier this month.
Nearly 100 children and parents signed on for the opportunity to
have a Pagliai's pizza dinner, play games, make crafts, go on a
scavenger hunt, and run around in the library after-hours on
February Sth. The event brought in close to $1,500.
Agenda item 5E-1
Books I'd Like to Read Again
Kara Logsden, Community & Access Services Coordinator, Iowa City Public Library
love working at the Iowa City Public Library. One of the best parts of myjob is helping readers find
great books. f consume in many formats including print, large print, e0ooks and recorded books.
Regardless of the format, getting lost in a book is transformational. If you are looking for a great
back, check out one of these titles.
Sometimes books come along and leave a lasting impression, forcing the reader to ruminate about
themes long after the book is done. Julie Orringer's "Invisible Bridge" is one of those books. Andras
and Tibor Levy are Jewish brothers who grew up in a small village in Hungary. It is the 1930's and
both aspire to do great things but get caught up in the horrors of WWII.
I love all Julia Glass' books but my favorites are "Three Junes" and "And the Dark Sacred Might." I
first read "Three Junes" while I was in Positano, Italy looking Uut over the Mediterranean. I was
swept away by the compelling story, lyrical writing, and strong characters. Glass' novels feature
strong characters and compelling plots that make the reader want more from this author!
Readers fell in love with Nancy Horan's 2007 book "Loving frank," a fictionalized story about Frank
Lloyd Wright and his second wife. "Under the Wide and Starry Sky" is the fictionalized story of
Robert Lewis Stevenson and his American wife, Fanny Van de Grift Osbourne. The story takes
readers around the globe and, like "Loving Frank," centers on a love story.
Tatiana de Rosnay's books feature solid characters, a strong sense of place, and a time of significant
historical events. "Sarah's Key" is unforgettable beginning with the Vel' d'Hiv roundup of Jews in
German-occupied Paris in 1942. "The House I Loved" is the story of Rose Bazelet and her
opposition to the destruction of her family home during Haussman's renovation of Paris beginning
in 1853.
It is because of Susan Vreeland's "Clara and Mr. Tiffany," that I went to New York City and the
Metropolitan Museum of Art to see Tiffany Glass. "Clara and Mr. Tiffany" is the fictionalized story
of Clara Driscoll who worked with Louis Comfort Tiffany and is possibly the person who conceived
the idea for the iconic Tiffany stained glass lamps.
Sandra Dallas is a versatile author. Some of her stories include pioneer life {"Diary of Mattie
Spenser"], Gilded Age Denver ("Fallen Women"), and Mormons starting out in Iowa City and
travelingto Salt Lake City ("True Sisters"). "Prayers for Sale," set In the mountains near
Breckenridge, COIo., and "The Bride's House," set in Georgetown, Colo., are my favorites.
Carol Bodensteiner is an Iowa authorfrom Des Moines. Her first book, "Growing Up Country," is a
memoir of Iowa farm life. From milking cows to giving a 4-H presentation, it captures rural farm life
from a bygone era. Her second book, "Go Away Home," is a coming -of -age novel about a young
woman from Iowa.
If you are looking for a great book stop by the Library or give us a call. Library staff enjoy helping
readers connect with books.
Agenda Item 6E-2
iCPL wants you to "Love Your Library" this February
Meredith Hines-Dochterman, Public Relations Specialist, Iowa City Public Library
Do you ever have a day where every time you glance at the clock, another hour has passed?
Well, most of January was like that for me because we were finalizing this years Love Your
Library events, activities, and displays.
Love Your Library is an annual celebration during which the Iowa City Public Library shows its
love for our community and patrons. After all, it's your support that makes us a success!
This year's month -long observance kicked off with several new displays on the Library's first
floor, our Blind Date with a Book display consists of books wrapped in white paper with a line
or two of text giving a hint as to the novel inside_ Patrons willing to try something new may just
find the book of their dreams — or at least a new genre they might not normally read. A "Rate
Your Date" bookmark is included with each book, Return the slips to the Library by March 12 to
be entered in a drawing for a box of chocolates from Aspen Leaf Frozen Yogurt/Rocky Mountain
Chocolate Factory.
For movie buffs, there's Reel Love, showcasing ICPL's collection of romantic movies. Just
because we can't cook you dinner doesn't mean we can't help with the movie portion of your
date! Finally, for those looking for a romantic book to snuggle with, there's our Fall in Love with
a Good Book display. This features classic love stories from the Library's collection, as well as
some titles that are simply great books.
Once again, patrons are invited to make 1CPL a Valentine telling us what you love about the
Library. This display can be found in the first floor gallery.
Our lineup for Love Your Library events include a family craft activity from 2 to 4 p.m. Sunday,
Feb. 8, in the Story -time Room. Meanwhile, students in third through sixth grades can learn how
to make delicious no -bake treats during Totally Tweens: Sweet Treats from 3:30 to 4:30 p-m.
Tuesday, Feb. 10.
You can also join us for a Valentine's Eve Movie Night from 7 to 9 p. m. Friday, Feb. 13. "The
Princess Bride" will be playing in Meeting Room A. Popcorn will be provided.
The Book End bookstore on the Library's second floor has a sweet deal this month. Pick up a
coupon for a free book. Coupons must be redeemed this month. If you want more books, The
Book End Book Sale will be held from 10 a.m. to 3 p.m. Saturday, Feb. 28, in Meeti ng Room A.
Finally, if you're looking to make something sweet for your sweetheart this February, visit our
second floor cookbook collection. Some of our new titles, like Amber Rose's "Love, Bake,
Nourish: Healthier Cakes and Dessert Full of Fruit and Flavor" and "SO Deliciously Decorative
Cookies: Easy -to -Make Cookie Creations" by Fiona Pearce have recipes that will make this
month a little sweeter.
Agenda Item 6F-1
Farmers, community came together at C5A Fair
Aaey mmt dda.fhdhanu[ingwt♦re S pip+ ['SfFrdrx fA. ir9ly
Tin e..mr nnwed by w Fob Corn .Wp MTpn.er!%.,"w to yak*Hh he m-rmnev aeda mmminy
wppw apnMlue
Area farmers gMhe+ed a1 ft Wwa CRY Public library on Sunday to talk ativut the upcoming planting saaaan and Share infomhation about iheir Cdnmunny supported agricuYure
gppprtbniaes during the t in annual CSA Fair.
CommunAy members Minglfp amoq the farmers' booths Sunday were able to falkwpn farmersaboul now thelrtoodi Is grown and harvested, and wem able to sign op for GSA
shares- a typo orstAwiptlon-based produce s[wiw Goods fxodu,xy by the farms range from vegetables. frull, herbs and Hovers to honey, eggs and meat.
Thsevani was hosted by Iowa City -based Loral Foods Conr*V9kn, a n organleetldn List has worked amie 1999 th provide aoomt tniresh, Iotap produce for kxwinmalefamIIIm.
Local Foods Connection Eaecative Director Melissa Dunham —Who also operates Gdnrnel Martne Fame with her husband —said buying CSA shares isa graatway to support
local fa MM.
'It's away of oammpnlcadrg with Ire famerand saying you wantto parlippate; Dunham said. -ore money raised by the shares herbs to offset Pie bests of planbN urrbl the trbps
mme in'
Once the Gcpa are harvtsiad. the sharp pfovlds families with vegetables ReWaired by the local farmer during Cie roughly 20.wpsk growing 3illim !
Kyle Hay of lane City said he and bin wife have been Talking about im"brg in a C5A share for the cast fery years, lie came to the Tait to ampe qW Pe farms,
`I was born and raises on a farm n suuunwest rpva. and we had two huge gardenswhaie wa grevrmost dour can food,' flay field. "It's nke That Ohl& Is a pretty oonmonand
unique part of the Iowa Cq area."
K*rty, Nir-01 few cltr hit nffi
OWN RehrMawfw�
1115:W w.a deA amid 0* CIA fdrr
Ray was busy tolling wnh Derek Ftoleror Erghollao CSA, a rNechanks'aee ba&ee fans thai prordes products tgee Haw
Pioneer Food Co-op and restaurants in Iowa City end Cedar Rapids. Rollersaid the fair Is One avenue thal alloys c murdy
rrlembOM with a passion for Treah produce to meet with their Tamers and inveal in their wnfk
'For a lot dfolks. This is the Int step Ogwaro people meeting thee farmers and do"loping a relabormhi pwitn them," Roaer said
'we're all proreaswnel5, ano this is a Tens nor m 1q meet find greetamgn9st gorSSivasa& f rmaiS, as wO aawith the ocimmunfy.'
Audrey and Russell HaugMor IGMa Coy said they have MNer boughl a CSAshare before. Uatw'ere fntares4e0 in shopping around.
-M hryergane food al the slam hutthis is k=* new to us; Russell Haught said
"II'sell fafnasaC ants Ira going t0 sea (lard circKewhen ACOmes dawn to iL' Audrey Haughtsw.'Mare people snow ook into it. I
think."
http://www.press-eitlEen.mm/story/news/local/2015/02/1S/csa-community-supported-agrlculture-fair/2347MS/ 2/19/2015
lowa City Public Library puts fun in fundraiser Sunday http'//www.press-citixen.com/story/nI Agenda Item 6F-2
Iowa City Public Library puts fun in fundraiser Sunday
Laura Hordesky, ghardesk@pr -dtImxom 12,07 am. CS7 fearsnry A 2015
For One night only the lows Gry Public Library encouraged a no -whispering policy.
"It's sort of cool to be in the library wham We closed. Nobody is going to tell you to be quiet." library dire
Susan Craig taughed Sunday night.
The library hosted a Family Fun(d) Might fundraiser 10 benefit Its children and teen programs.
Craig said the library hoped fo raise a couple thousand dollars wlth the event but had a more importar
mind.
"Tile idea is to get families out and to have fun In the Ora ry.' she said.
{Pha Laws Hordwyr kme cry Patrons could choose acMies such as carnival ga mos. crafts, a scavenger hunt and more. The Cal in
P`0s5'o even made an appearance.
Mother of two Ambee Capps, 40, said her famlly enjoys Spending time at the library.
"We love to support the library," she said. "We love the children's department especially and spend hours a week here.'
Fterdavahter. Adelaide, 6, said she likes 10 read Looks aril was looking forward to seeing her friends Sunday.
'I'm excited to play the games." she $aid.
Bella Van Mn. 6. said her favorite activity so far was threading yam in a heart design because 4 reminded her of saying.
Bella Bald she was glad to be at the library during hours it's normally closed playing games and doing aOtl dries.
'It's because I've never done that before, and I've rbevar done this stuff before; she Bald.
The fundraiser directly aids the Iowa aty Public Library Friends Foundation and will expand the ehlldeen's library and add to the teen programs-
Chiktnen's Services Coordinator Vickie Pasioznyuk said the fundraiser will boost the prizes the library can offer kids who complete its summer re
program.
'In the summer we try to motivate kids to read over the summer to keep their reading skills up,'she Said- 'We Iry to make k really exciting for rei
readers."
Sundays fundraiserwill allow the library to reward those who finish fhe program with a T-aNrt and a book, she saga. Pasicznyuk said she esfima
give ovt 1,70D Shlrts through the program.
Reach Laura liordesky at Ihcrdesk@press-clfimn-com or 319-887-W7, and rollow her on Twitter al Ih rdesky (htWAhww-twltteropmAhordet
Read or Share this story; http;l1rcp-c,camMDaYWO8
1 of 3 2/18/2015 2A4 PM
Iowa City Public Library to host family fundraiser httpV/www.press-citizen.com/story/ni Agenda Itern 6F-3
Iowa City Public Library to host family fundraiser
2ach Berg, Iowa Clty Press-Cltizen 4.17 p.m CSf Febmoiy 4, 202S
The Iowa City Pubic Library will host a Family Fund} Night fundraiser on Sunday to raise money for a
children and teen programs.
�P-c ii it
'ems P � The event will iealure Carnival games, music from Waal artist Dave Moore, a photo booth, Valentine's I
making and plenty of pizza donated by Pagliai's. "We'll have fruit and vegetables there too, bull pica
the crowds,` said library development director Patty McCarthy.
fp8crn: Cpeaaaf ra the 5resst`baenl 'February is that month where you're getli rig fired of winter, so we're trying W erderlain the whole Tamil
Meredith Hines•Dochterman, public relations specialist.
The money raised will go to the Iowa City Public Literary Friends Foundation, the nonprofit group that raises money for the library, and will go tox
expanding the chi Idran's library and adding to teen programs.
'The money they're able to bring in also helps us offer the best and the newest of the books and materials our feeding community demand6," M,
saki.
The fundraiser marks the first time the library will have sold tickets to a family event Last year, 8 hosled a a sushi dinner evenlryg Wr oduU that.
McCarthy said, was very successful. ❑Uri t0 the sushi evening's suotess, the library derided to expand its fundrai3ing efforts.
The event, starting at 5:30 p.m. Sunday, will take place during hours the library is formally dosed.
'I think it's owl for anybody tP be In the library after flours,' McCarthy said. -But this means library stall will be freed From doing the things they n
have to do'
One event is a scavenger hunt lhroughout the entire library, something Hines-Dochtarman is excited about.
"People are going to find plaon in the library maybe they didn't even know existed," she said.
Library stall is eager to show off the unknown parts and newer items that fill " building.
"We're not shy, we're trying to get more people to see what were been up to lately." McCarthy said,
If you go...
What: Family Fundy Night.
Where: Jews Clty Pubtic Llbrary, 123 South Llnn SL, Iowa City.
Wham Feb. 8, 5:30 p.m. to 7 p.m.
Tickets: $20 for adults, $5 fortamily. Those wishing to attend are asked to register and purchase tickets at www.icoliff.sioinrne.oralfa k
f�:Ihrww.i�IlR�oinme��mllyl. Money raise will go to the Iowa City Public Library Friends Foundation.
Attractions: Pizza from Pagliafs, carnival games, photo booth, scavenger hunt, Valentine craft making and live music will be at the event.
Read or Share this story: Mp,lficp-c.coml9 CegC1k
1 of 3 2/18/2015 2:59 PM
MasterCard Report
Agenda Item 12A-1
09-Feb-15
Vendor
Dept
Expense
Dewiptlon
Amount
,ACcuCut
10550152
46932O
Miscellaneous Supplies
$150.00
ALA
10550210
436050
Registration
$63.Ot7
Aitemarive Educatlon Resource Org
10550220
477210
Non -Fiction Video.DVD
$1.45
Amazon
20550140
455120
Mlsc Comp Hardware
$5.99
Amazon
10550159
455090
Paper
555.76
Amazon Marketplace
10550159
455090
Paper
$173.97
Amazon.com
10550140
455120
M1scCompHardware
$261.97
Batteryspec,com
10550140
455120
Misc Comp Hardware
$10.75
Bread Garden
105501511
469360
Food and Beverages
$2.97
Crowded Closet
10550152.
459360
Food and Beverages
$6.50
Hobby Lobby
105SO152
469320
Miscellaneous Supplies
5100,34
House Works
10550152
469320
Miscellaneous Supplies
$1O.fi0
Hy-Vee
10550152
469320
Miscellaneous Supplies
$44.75
Hy-Vee
10550110
469360
Food and Beverages
$1O.68
Minecraft
10550210
477350
Online Reference
WAS
My Door5lgn
10550121
469320
Miscellaneous Supplies
$27.95
Office Max
10550140
455O10
Printing or Graphic Supplies
$951.30
Office max
10550110
452019
office5upplies
$151.44
office Max
10550110
455M
Paper
$126.80
PayPal
1055O14o
444080
Software Repair & Maintenance Services
$72.90
Pedestal Source
105SO121
466070
Other Maintenance Supplies
$247,91
Sheraton Hotel
10550110
436060
Lodging
{$150.08)
Wal-Mart 10550152 469320 1 Mfscelianeous Supplies $27.48
Grand Total 1 $2,435.28
Agenda Item 118-1
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