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Home My WebLink About1978-06-13 Correspondencer.� i1, tAILROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINLS, IUWA RCrr, JUN 5 I J��IEp S,.lF9 MW UNITED STATES ENVIRONMENTAL PROTECTION AGENCY "10", REGION VII 1735 BALTIMORE KANSAS CITY, MISSOURI 64108 L r[ D June 1, 1978 J JUN6 1978 CERTIFIED 14AIL LUQ STO.LFUS RE URN RECEIPT REQUESTED CIT( CLERK Honorable Mayor and City Council City of Iowa City Iowa City, Iowa 52240 Gentlemen: NPDES Permit No. IA 0038423 Section 301 (i) (1) of the Clean Water Act of 1977 authorizes the Environmental Protection Agency to grant extensions of the July 1, 1977, treatment deadline through permit issuance or modification to certain publicly owned treatment works (POTWs). To be eligible, a POTW must require construction to achieve secondary or more stringent treatment limitations AND EITHER (1) Construction was underway before July 1, 1977, but could not be completed despite all expeditious efforts or (2) Federal financial assistance was not available in time to complete construction and the POTW did not significantly contribute to the delay in Federal funding. If you believe that you are eligible for this extension, you may request an extension by marking the box below and returning this letter to Dr. Kathleen Q. Camin, Regional Administrator, by June 26, 1978. You may submit additional information supporting your request within 30 days or you may rely on the information already in our files. Section 301 (i) (2) also provides that certain non -municipal dischargers and privately owned treatment works may apply for an extension of the July 1, 1977, treatment deadline provided that one of the following basic requirements is met: 1) A permit issued before July 1, 1977, to the facility is based on an eventual tie-in to a POTW. 2) An enforceable contract was made prior to July 1, 1977, to tie-in to a POTW. 3) The POTW's construction grant application or working plans prepared before July 1, 1977, indicated that tie-in was to occur. 141CROFILIIED 0Y I JORM MICR+LA6 CL pfd( Fs;I I:caL5 .101.;I .;IS i //07 h11CROFILi4EO BY JORM MICROLAB • CEDAR RAPIDS AND UES MOINLS, 10AA 2 Since these dischargers must file their section 301 (i) (2) request within 180 days of the filing of your section 301 (1) (1) request, you must notify them of the fact and date of your request. Please contact Mr. Gerald R. Foree at (816) 374-5955 if you have any questions about this letter. Sincerely yours, t' 00k 6p1 Earl J. Stephenson Director, Enforcement Division ( ) I hereby request a section 301 (1) (1) extension and have notified or will notify within 30 days of this request, all non -municipal dischargers scheduled to discharge into this POTW of the date of this request by (letter or newspaper notice ate Tname o newspaper Signature of Authorized Agent Date e Yr •`j 141CROFIu4En By JORM MICR6LAB CLOAK 1;117!,7, :115 !dOML, i h11CROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOVIES, 10WA ^ECEIVED JUN 71978 UGec'a �l JUN7 1978 �raP'/o EIQBIE STOLFUS CITY CLERK IdICROFILMED BY JORM MICRO LAB CID011 KVIDS A5 MINE', MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MOINES, IOWA .71 •c �.� cam —e— z4 e- /��' /.lir—•th ��c�t��t�f,a.J—r�>.�� Q-<-lc�rc.. ! ✓Lt�eJ Qii� � J � �/LDLGfi- !CD-!YI✓ ��1J �2oct i`t'r'% /L G6�cCtJLGX�i, c �Z ti� /J�77�-C1,J // y�h.e/�e/�J � %/��ito� �L-•lLn2�rr� .�L,-G L�-�''u' � „"„(/ �" �/4`!� '�� /" sa�i,, stn.—�• MICROFIL14ED BY JORM MICROLAB Q.DM V.A;ID:i • DU 10MI:S s a 1 5-o 1.110W ILMEU BY JORM MICROLAB CEDAR RAPIDS AND UES MOINES, WeJiA iam E. Fischer 1203 -'(racy Lane Iowa City, Iowa 52240 Dear Mr. Fischer: Thank you for your previous letters expressing.concern about the speed of traffic and noise pollution. Upon receipt of each of your letters the police`Department.ran radar in - your neighborhood and police cars routinely patrol the area. You are, tendatolreduceetheiraspeedn police Unfortunatelye the City ted jdoes•notan ahave gists enough resources to permanently assign officers to patrol any one partic ular area of town. Iowa 'City currently does not have a noise ordinance. Enclosed are a couple of.articles on noise pollution which may be of interest to you. If I'can.be of service to you in the future, please do not hesitate to give me, a call. Sincerely yours, Neal G..Berlin City Manager bdw2/1 Enclosures 141CROI ILHED BY JORM MICR+LAO CI.DAF VM i>' • 7i.:; !101'+f" ',. G MICROFILMED BY JORM MICROLAB • CEDAR RAPIDS AND UES MUINLS, IUWA CITY OF IOWA CITY CIVIC CENTER 410 E. WASHINGTON ST IOWA CITY IOWA 52240 (319) 356.180J May 31, 1978 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination -Firefighter n. I We, the undersigned members of the Civil Service Commission of Iowa City, Iowa, do hereby certify the following named persons in the order of their standing as eligible for the position of Firefighter in the Iowa City Fire Department as a result of examinations given April 18, 1978, and interviews conducted May 31, 1978, Richard W. Connell Andrew J. Rocca Richard L. Chavis Richard C. Wright Eugene L. Castor I CITY CI/VIL William G. Nusse A e to Orelup J Anderson ATTEST: Abbie Stolfus, Cify Clerk 141CROf ILMED BY JORM MICR46LA93 CE COMMISSION //09 MICROFILMED BY JORM 14ICROLAB CEDAR RAPIDS AND UES MOINES, IOWA r RECEIVED .il 4 8 1978 Iowa City tIl Chamber of Commerce HOME ------- P.O. BOX 2758 OE ( IOWA CITY, IOWA 52240 UNIVERSITY PHONE 337.9637 Of IOWA 7 June 1978 Nell. Herlhi, City of Lowa Civic Center Iowa City, IA m Dear Neal: City Manager. City 52240 The Executive Committee of the Iowa City Area Chamber is not opposed to the proposal by the Jaycees to hold a carnival dur- ing the week of July 3rd to the 10th. They feel, however, that the decision to go ahead should rest with the Downtown Associa- L-ion and the Jaycees. If both of these groups feel strongly that such a promotional effort is in order, it would then be up to the City to determine if from the standpoint of safety, traf- fic, noise and other factors there are no problems, the City could then give their stamp of approval. We would concur with a final decision based on the above considerations. Since ly, Don Hebert, President .Iowa City Chamber of Commerce DH/jp /f iatcnortuaro BY JORM MICR+LAB C;DAR RAPIDS .iL `I F101'lC5 MICROFILMED BY JORM MICROLAB TO: FROM: RE: CEDAR RAPIDS AND DES N0INLS, 10WA City Of Iowa Cr -J MEMORANDUM DATE: June 12, 1978 Michael E. Kucharzak, Director, Housing 8 Inspection Services Glenn Siders, Senior Building Inspector .1'1 I ut \ July 4th. Carnival On Thursday, June 8, 1978, I was contacted by Mr. Dave Parsons who is a member of the Iowa City Jaycees asking about the possibility of erecting a couple of signs in Iowa City approximately 10 ft, by 20 ft, to announce .the date and location of their carnival they wish to hold on the super block on the July 4th. weekend. I indicated to Mr. Parsons that this type of sign would be considered as a public sign as provided for in Section 8.10.35.2E. I also stated that public signs are permitted in all zones and there are no restrictions pertaining to setbacks and sizes. I did indicate to Mr. Parsons that the sign would have to be located on private property and that we would probably not obtain a sign permit. I also indicated to Mr. Parsons that because a sign permit would not be asked for, all liabilities for any damage the sign might cause would have to be assumed by the Iowa City Jaycees. It is my belief that this sign would be legal however should be brought to the attention of the City Council for their awareness. L q; ... �+ -41 ROr MED BY JORM MICROLAB (ADAI• 45 '10171S ///40 NILAOi-iL!ALD BY JORM h11CROLAB • CEDAR RAPIDS AND ULS H01liL-1, IU'?,;' FOLLOWING -BEST DOCUMENT AVAILABLE FOLLOWING IS BEST DOCUMENT MIC.ROnuaLn BY JORM MICR6LAB '.:i Jid. wm� JORM MICROLAB TARGET SERIES AVAILABLE i i i Nell Berlin City of Iowa City Civic Center E'er; r7 Iowa City, Iowa 52240 'n• � r'4l , I il� a �"� i �Sr �Y.�Yr l.1�r 1.3 Dear Mr. Berlin The Downtowr. Association Exeoutive Board would like to express three areas of concern in'the proposed Jaycee Promotion July 4th thru-July.9thp=1) Parking, which', id l�'t already, limited availability'to our customers,,2),"surfaceIle condition of the proposed site if it rains,f3)'rsaf�oty Our -only ooncern,is that yourkeep in mind;theiaboveproblems�4' 0AYI�'t;7 when making your final 'Alf Binoerely,h a,�„.�� „1 �• "}.. 999 �� ; +Miohole�J.YBieher t ,�r��lt'�ly �,�}iT Pros iden t;f..,,3"� �, 1h 1 11' r• j �`� ', R�'iNe�l 41"e Ilj� 1' i 1 1 r, . Z L'• ,e, r dfL ' ,�1'�"R',_a i�i`yd nlw XI esII 1 C it It, t';(� ( ♦a (I ,�' a , tYr tly a/ A <�'J YV1 '' rM J``yy �[�[f PF�(,�. tr�4w2�i`,i'•5f'�ii'� XF n�i1 I p C; I� "!IT, I 1 Affiliated with the Iowa City Chamber of Commerce .IORM MIGR0t. AE r• `e'7 i4l CROrILMED BY JORM MICR+LAB CI.OAR PAP 19" • UES I401GES MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, IOWA 1. APPLICATION LETTER Applicant's Legal Name: City Of Iowa City Mailing Address: Civic Center, 410 E. Washington Street Iowa City, Iowa 52240 Telephone Number: 319 / 354-1800 (Area) Date: June 30 1978 Capital Assistance: $ 13,700.00 Operating Assistance: $ 235,349.75 Total Amount Requested: $ 249,049.75 Signature: Title: Mayor City of Iowa City I0 a MICROf ILMED BY JORM MICR46LA13 CCDAR kAi 1:Y, • ;ii. (, 1101!1C 141LROFILMED BY JORM MICROLAB CIVIC CENTER CEDAR RAPIDS AND DES MOINES, IUWA OF IOWA CITY 410 E. WASHINGTON ST IOWA CITY IOWA 52240 (319) 354.180D June 30, 1978 Mr. Terry Fritz, Director Public Transit Division Iowa Department of Transportation State Capitol Des Moines, Iowa 50319 Dear Mr. Fritz: The City of Iowa City hereby makes application to the Iowa Department of Transportation, Public Transit Division, for a grant under the provisions of the Financial Assistance Program. The amount requested is $249,049.75. This figure represents 25% of our anticipated transit operating expenses for FY 1979, plus a small amount for capital items. We realize this request is substantially higher than your suggested application, but it is our position that the impressive performance of the Iowa City Transit system warrants this increased State support. The following grant application will explain the details of and sub- stantiate the need for this financial assistance. We look forward to a prompt reply indicating your concurrence with our request. Robert A. Vevera Mayor MICROFILMED BY 1 DORM MICR( LAB CLOAIt ipti'i I'S - L, '101%1"' MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, 10WA SECTION 2 AUTHORIZING RESOLUTION RICROF IL14LO BY �S JORM MICR+LAB CLDAR Jf.S :40111IS 1.1ICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MUINL:i, IUWA 2. AUTHORIZING RESOLUTION We, hereby, authorize -the City of Iota City, Iowa (Applicant's legal name) on June 30, 1978 (date) to apply for $ 249,049.75 (total amount of funds) to be °iital and o atin used for �P Per 4 (capital and/or operating) assistance under the state transit assistance program and enter into con- tract with the Iowa Department of Transportation. Name: City Council, City of Ivra City, Iowa (Applicant's Governing Body) By: Title: Mayor, City of Iowa City, Iowa Address: Civic Center, 410 E. Washington Street Iowa City, Iowa 52240 Telephone: 319 / 354-1800 (Area) MICROFILM BY JORM MICR¢LAB QJAP, 011 p9 I'.L5 ;401'1[5 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MOINLS, IOWA SECTION 3 CERTIFICATION OF PUBLIC HEARING t.....�� MICROF'IL1410 BY .,1 1 JORM MICR+LAB CEDAR RAPIDS • III_`. 61018ES h1ICROFILi9ED BY JORM MICROLAB CEDAR RAPIDS AND UES MOINLS, 10WA NOTICE OF PUBLIC HEARING: 0 NOTICE OF PUBLIC HEARING ON A PROPOSAL BY THE CITY OF IOWA CITY, IOWA, TO APPLY FOR AN IOWA DEPARTMENT OF TRANSPORTATION OPERATING AND CAPITAL GRANT FOR THE CITY TRANSIT SYSTEM. A public hearing will be held before the Council of the City of Iowa City, Iowa, on Tuesday, June 13, 1978, at 7:30 p.m., in the Council Chambers, Civic Center, 410 E. Washington St., Iowa City, Johnson Co., Iowa, for public input regarding the City's proposed application for an Iowa Department of Trans- portation Operating and Capital Grant for the City transit { system. Persons wishing to be heard on this question should appear at the Council meeting at the time specified above. 5/17/77 /s/ Abbie Stolfus, City Clerk MICROFILMED BY i JORM MICR+LA9 CCJAI, Rfd'1DS- PL` MOVIES 1 I 5/17/77 /s/ Abbie Stolfus, City Clerk MICROFILMED BY i JORM MICR+LA9 CCJAI, Rfd'1DS- PL` MOVIES MICROMMED BY JORM MICR+LAE3 UJAR RA;`D', • IKS MINE!, MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINLS, WerA 4. OPINION OF LEGAL COUNSEL It is my opinion that the City of Iowa City, Iowa (applicant's legal name) has the authority to apply for state transit assistance program funds and expend such funds if awarded in accordance with Iowa Department of Transportation Rules 820-(09,B)l as adopted September 7, 1976 by the Transportation Commission and approved on October 13, 1976 by the Legislative Rules Committee; that the above name " is a duly constituted agency in accordance with the Ipws of Iowa; and that there is no existing or threatened legal impediment to the above named applying for or receiving such funds, or carrying out the project if successful in being awarded such funds. Name: City of Iowa City Iowa By: Address: Civic Center 410 E. Washington Street Iowa City, Iowa 52240 Telephone: 319 / 354-1800 (Area) IIICROFIL14ED BY •� JORM MICR+LAB CEDfdi PVID:• V, ' OMLS 141CROFILMED BY JORM MICR+LAB Rv ll)!; • AS 901YI3 141CROFIL14ED BY JORM MICROLAB CEDAR RAPIDS AND UES MOINES, IOWA S. FINANCIAL. CERTIFICATION I, Rosemary Vitosh hereby certify that the attached statement correctly shows actual expenditures for transit pur- poses by the City of Iowa City, Iowa (agency name) during the period July 1, 1977 — June 30, 1978 e My association with the City of Iowa City, inwa (agency name) is that of Finance Director and my certification of actual expenditures is based on generally ac- cepted accounting principles and practices. Name: Rosemary Vitosh Signature: Title:' Finance Director Date: June 30, 1978 Address: Civic Center, 410 E. Washington Street Iowa City, Iowa 52240 Telephone: 319 / 354-1800 (Area) - ke` 1* MICROFILMED BY JORM MICRbLAB ODAR RAP ;;)S :IES 40; 9f5 m MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINLS, IUWA i•,m020000 Parc I of 3 6.76 S.A. mvm11.1.!) rte•. ... ......_.._...- -- mm 020006 GIG MI LROFILMED BY JORM MICROLAB • CEDAR RAPIDS AND UES I.IUINLS, IUWA PafL 2 of 3 S.A. DETAILED FINANCIAL OPERATING STATEM M' for CITY OF Iaa CITY FROM FISCAL YEAR FISCAL YEAR -- 1977-1978 1978-1979 STATE FUNDS ACT.EXPENSES BUDGET Rli UE( ESTED Ell. TAXES B LICENSES: Fuel Taxes Social Security faxes I.P.E.R.S. _ - unemployment Taxes TOTAL OP.TAX 6 LIC. ORATIONS SUPERVISION: $ 10,890.00 $ 11,436.00 $ 2,859.00 Salaries 4 IVages Office Supplies Vacation/Sick Leave p Utilities Equip. Service 350. 87 50 TOTAL OPER. SUPV. 17,20 UNTENANCE: Supervisory Saiai•ies Mechanics Labor 3,300.00 4 300.00 1 075.00 Repair to Serv. Equip. Vacation/Sick Leave Maint, Supplies - 900.00 21 00.00 525.00 Rev. Equipment Repair Parts - 18,775.00 26,950.00 6,737.50 Rev. Equipment - _ Outsicle Towing - Mai.nt. Performer by dept_ 155 296.00 T86000-00 F 500.00 ano r city TOTAL MlNTENAINCE 178,271.00 219,350.00 54,837.50 fRA.\SPORTATION: 11,900.00 12,A92.00 3, Sup— �. 1 A,Im. 14aPcs � Drivers Itiages'--- Rents for 'terminals - Vnca. 4 Sick Leave -- - Diesel Fuel Gasoline Motor Oil Anti -Freeze Re f r.i gc ram t 71 res/Pubes Ito" E:qP. __�_ ba. 0,00� 0 Mise, & Uniforms - 000.00 250.00 425,092.00 482,106.00• 120,526.50 TO'T'AL TRANSPORTA. I•IICROf ILMCa 0Y .ORM MICR+LAE PUNAS TO 25% 'S3 25% 258 252 258 I4ICROF ILI-110 OY DORM MICR+LAB Id ICROFI mw 6Y JORM MICR#LAB u:nnr: enr��s ..ns 110MIs re rce pit St. pit St. pit St. al al al mICROFILMED BY JORM 141CROLAB • CEDAR RAPIDS AND UES MOINES, IOWA CITY OF IOWA CITY CIVIC CENTER 410 E. WASHINGTON ST IOWA CITY IOV�/A 52240 (319) 351.1800 June 30, 1978 Mr. Terry Fritz, Director Public Transit Division Iowa Department of Transportation State Capitol Des Moines, Iowa 50319 Dear Mr. Fritz: This letter constitutes a request by the City of Iowa City that the requirement for federal matching funds be waived, as specified in Section 1.4(3)a of the Financial Assistance Program. The City proposes to use $3,000.00 of State capital assistance in the acquisition and installation of a new transit garage ventilation system. MICROFILMED BY JORM MICROLAB • CEDAR RAPIDS AND DES 140INES, 10WA FUNCTION SUMMARY GEtitRAL TRANSPORTATION MASS TRANSPORTATION CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1977 FY 1978 FY 1979 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses d Permits Fines 8 Forfeitures Charges for Services Intergovernmental Revenue Use of Money d Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES e� rs�—Services Commodities Services 3 Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE S (9,330) $ (34,147) $ (56,786) $ 120,502 $ 349,440 $ 246,466 317,758 320,500 320,000 66,349 -- 250,000 866 -- 2,650 162,478 '100,000 213,285 $ 667,953 $ 769,940 $1,032,401 $ 359,606 $ 462,890 $ 545,462 77,222 82,660 111,114 201,468 208,644 284,823 4,870 885 8,040 49.604 37,500 50,000 $ 692,770 S 792.579 $ 999,439 $ (34,147) $ (56,786) $ (23,824) 179 tdICROFILI410 BY JORM MICR+LAB CCDM( kN'1115 • :1 S'10POS 14ILROFILMECI BY JORM MICROLAB CEDAR RAPIDS AND UES MUINL�, IUwA GOALS AND OBJECTIVES FUND General FUNCTION Public Works PROGRAM Transportation ACriVITY Mass Transportation ACTIVITY DESCRIPTION: The Transit Division provides mass transportation service to the City of Iowa City. A fleet of 18 full-size buses are operated over 12 routes, providing service within three blocks of 90% of Iowa City's residences. Service is also provided to University Heights (two routes) and to the University of Iowa (three routes). ACTIVITY GOAL: To continue providing mass transit to the residents of Iowa City at a level of service approved by the City Council. ACTIVITY OBJECTIVES: 1. To build off-peak ridership through increased transit marketing. Emphasis will be placed on radio and newspaper advertising, group presentations, and special promotions to be conducted by June, 1979. 2. To maintain schedule adherence through better road supervision by September, 1978. 3. To reduce the frequency of accidents and the dollar amount of damage claims and to reduce citizen complaints through more coArehensive driver training by June, 1979. 4. To pursue Federal grants for two-way radios, replacement buses, bus stop signs and shelters, and a transit garage feasibility study by September, 1978. 5.• To renovate.exiating bus barn by increasing parts storage, installing ventilators, and cleaning and painting by June, 1979. ACTIVITY MEASURFhINT: 1. Conduct on -board bus surveys to determine ridership by time of day; compare daily ridership with the preceding year. Off-peak ridership should increase by 10% over FY78. 2. Periodically check schedules of each driver by stopwatch timing at various time points along each route. The senior driver will conduct these checks, and schedules will be revised or drivers instructed as necessary to bring all operations within five minutes of schedule. 3. Compare accident and citizen complaint statistics with the preceding year. Accident frequency and damage claims should drop by 10%, while citizen complaints should be reduced by approximately 251. over FY78. 4. •Compile data, coordinate with other area transportation providers, receive City Council approval, and submit Urban Mass Transportation Administration grants. 5. Successful completion of projects so that all bus parts can be stored at the bus barn, the air in the mechanics' work area is breathable when the garage doors are closed, and the appearance of the bus barn is consistent with the City's other generally attractive facilities. ACTIVITY ANALYSIS: Rol 141CI10FIL1410 BY JORM M1CR6LA9 141CROFUMEO BY JORM MICR+LA6 CUTAI( KrO 1111, al`. "101ACS /15/77 ino BUDGET FISCAL YEAR 27 325 666 65,346 149,712 0 5540,724 ke private :ale but which d the vehicles —®--- 4EIV-1 m 14ICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINLS, IOWA \ - SIMma■■aesa a - It, l DECISI' _ PACKAGE DATE: 11/in/77 DEPARTMENT: Public Works PREPARED BY: Hugh A. Mose, Jr. PITO Mass Transportation ion - Current LEVEL 2 OF 3 APPROVED BY: Richard J. Plastino ACTIVITY DESCRIPTION: RESOURCES CURRENT BUDGET Provides mass transit service to the City at the level operated REQUIRED FISCAL YEAR FISCAL YEAR No. Personnel 1'7 18 before evening service was instituted. 1) Includes all 6 route pairs currently operated. Personal serv. $142,643 181,106 2) Buses run on half hour headways, except Wardway-Goodwill (hourly). Commodities 25,472 29,586 3) Provides service 6:15 a.m. - 6:15 p.m., Monday - Saturday. arv. t chargee 64,295 63,317 4) Includes winter trippers during January, February, and March. Capital Outlay 38,385 50,610 TOTAL $270,795 324,619 ADVANTAGES/BENEPITS: Provides an acceptable level of service to almost all areas of the community; offers excellent off-peak service, somewhat crowded rush-hour service. Reduces downtown parking and traffic congestion. Coordinates well with transit services offered by Cambus and Coralville Transit. Provides a viable transit alternative to "choice" rather than only "captive" riders. OPTIONS: Same as Level 1. CONSEQUENCES: Midday If this level is not funded, the comnunity will suffer the loss of its present excellent transit service. which caters to shoppers service, which is used extensively by the elderly, will be cut back, Saturday service, bypass standing on the curb. and other non -workers, will be reduced, and during the winter buses will have to people •� MICROFILMED RY ..� JORM MICR#LAB CFDAF. RGI'i I;<, -,U, Ml'lFS in/77 no r EAR 7,430 134,096 both during institution be the 11 be 141CROFILMED BY JORM MICROLAB • CEDAR RAPIDS AND DES MUINLS, IOWA EXPENDITURE DETAIL DEPARTMENT Puhlir Works UNIT Marc Transportation CLASSIFICATION[-07478—T PYEES AUTHORIZED BUDGET FY 1979 FY 1979 PERSONAL SERVICES LEVEL 1: Transit Manager Senior Driver Dispatcher Maintenance Worker II Bus Driver Maintenance Worker I - PT Temporary, Overtime SUBTOTAL Health & Life Insurance TOTAL LEVEL 2: Bus Driver - PT Maintenance Worker II Maintenance Worker I - PT Temporary, Overtime SUBTOTAL Health & Life Insurance FICA & IPERS TOTAL LEVEL 3: Bus Driver - PT Health & Life Insurance TOTAL $ 16,440 2 1 12,492 1 1 11,436 1 1 11,160 16 20 215,976 2 3 21,377 22,400 23 TF 3-37—,281 14,385 325,666 17 16 S 103,971 0 1 11,964 0 1 4,370 7,032 1-7 TF 127,337 6,897 46,872 —181,106 * 5 S 37,035 1 655 38,690 *No employees authorized, but five have been hired to implement service improvements funded by a State DOT grant. 184 i41CRUILMED 6Y _ 1 JORM MICR+LAB CEDAR rnr;:s - di, MO ME, MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, IOWA DEPARTMENT Public Works UNIT Mass Transportation EXPENDITURE DETAIL CLASSIFICATION EMPLOYEES AUTHORIZED BUDGET FY 1978 FY 1979 FY 1979 CAPITAL OUTLAY LEVEL l: None LEVEL 2: Desk, Heavy Use Executive Chair Wet/Dry Vacuum Transfer to Replacement Reserve TOTAL LEVEL 3: Installation of intrusion and fire alarms Replacement of overhead garage doors 2 -way radio system - 10% share Auto to replace #630 - 10% share TOTAL 185 $ 330 130 150 50,000 30-1 M S 2,400 1,600 2,930 500 S 7,430 141CROF1LME0 BY DORM MICR+LAB LLUAFl P.AIT)" „i$ 1101I11S Y~ •�Tt HIC.AOFILMED BY JORM MICR+LAB RAC'I➢5 • JG ?101116 h11CROFILMED BY JORM 141CROLAB CEDAR RAPIDS AND DES MOINES, IUWA 6. CONTICU:ITIOS OF FUNDING We, the City of Iowa City, Iowa (agency name), realize that state transit assistance funds are appropriated by the State Legislature on a year-to-year basis. Ile also realize that if such funds are awarded as a result of this appli- cation, there is no guarantee of additional funding, either in the present or future years. We also.realize that if future funds are either not awarded or not avail- able it will be necessary to provide financial support for transit services from sources other than the Iowa DO1' Transit Assistance Program. Our plans for financing transit services after Iowa DOT transit funds are depleted arc as follows: Before the enactment of the State Transit Assistance Program the City of Iowa City financed its transit operation through the farebox, the general fund, and federal revenue sharing. Should State Transit Assistance cease to be available, the City would continue to provide transit service through the use of these sources, decreasing its present level of service and increasing fares as needed. Name: City Council, City of Iowa City, Iowa (Applicant's Governing Board) Ily: (Signature) Title: Mayor, City of Iowa City, Iowa Address: Civic Center, 410 E. Washington Street Iowa City, Iowa 52240 I'clophone: 319 / 354-1800 (Area) 141CROPILMED BY 1 JORM MICR¢LAB CECAIt k�"d IvS :�15 N01'�CS MICROFILI4CD BY 1 JORM MICR+LAB CLOAK. RAPIDS • AS ;401!115 MICROFILMED BY JORM MICROLAB • CEDAR RAPIDS AND DES MOINES, IOWA 7. PROJECT GOALS MD AC'rlyl'rIES Principal Contact for this Projecf: Huqh A. Klose, Jr. Telephone: 319 /351-6336 (Area) Project Period: July 1, 1978 - June 30, 1979 List below the specific, quantifiable and measurable project goals: (Use additional sheets if necessary.) Please refer to attached narrative. i Specifically describe how you will use the funds requested: Please refer to attached narrative. .1 i41CROFILMED BY JORM MICR+LAB CEDAR RAPID' EiLS '-001111'5 141CROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, IOWA 7. Project Goals & Activities In conversations and correspondence with the Director and various staff persons of the Iowa Department of Transportation, Public Transit Division, the City of Iowa City has been informed of a number of criteria used in the evaluation of grant applications. For determination of the amount of funding, several methods of calculation have been mentioned: a) The State will fund local transit expenditures in excess of a 2 -mill property tax levy. b) The State will fund between 40 and 45 percent of the transit operating deficit. c) The State will fund approximately 25 percent of overall transit operating expenditures. Apparently, however, there are other factors that enter into the evaluation process. These elements appear to include the system's revenue/expense ratio, its performance vis-a-vis ridership goals, its success with previous years' projects, the system's efficiency, and its ability to serve the transit needs of the community. The following information is provided relative to these criteria. If the City of Iowa City were to request State assistance based on transit support beyond a 2 -mill property tax levy, the amount of assistance could be calculated as follows: Given: Projected Operating Expenses = $941,399 2 mills of Property Tax in Iowa City = 503,784 Therefore: Transit Cost Beyond 2 Mill Levy = $413,615 Using this criterion, a grant application in excess of $400,000 would seem reasonable. If the City of Iowa City were to request State transit assistance based on 40% to 45% of its transit operating deficit, the corresponding amount could be calculated as follows: Given: Projected Operating Expenses = $941,399 Projected Operating Income = 318,000 Projected Operating Deficit = 623,399 Therefore: 40% of Operating Deficit = $249,360 45% of Operating Deficit $280,530 Using this criterion, a grant application in the range of $250,000 to $280,000 would appear logical. MICROFIL6110 BY 1 JORM MICR+LAB wnrrn S MICROFILMED BY JOR4 MICROLAB • CEDAR RAPIDS AND UES MOINL�), IU4lii ransit ased 25%tof itsyoperatingOf Iowa 0ity were expenses,ttheequest amountstotbetrequestedscouldcbebcalccu n lated as follows: Given: = $941,399 Projected Operating Expenses Therefore: $235,350 25% of Operating Expenses Using this criterion, the appropriate grant application should be for approximately $235,000. This last criterion has been chose State transit assistance grant app�ication.as the baBecause the sis for aCity y 9 receives no the federal operating assistance is available, it is transit questedd thatn to the State Iowa share in the burden of fundingcity's extent of $235,350, plus $13,700 for various capital items. In addition to the three criteria listed above, several other evaluelements pro - have been mentioned as being factors in the application cess. 78 tate it ant 1 thatnaerevenue/expenseratio. rratioThe ofFY.429be retained. IowaCity came very close to achieving this goal, posting a revenue/expense ratio of .413. (If the program of specialized transportation for the elderly and handicapped, which cost $27,827 and returned no revenue, had been deleted, the goal of .42 would have been met easily.) This achievement is all the more remarkable when one considers the fact that the average Iowa City Transit fare is only 21.6 2. Ridership goals. Last year's State transit sianaincreaseof tset six forth a ridership goal of 1,490,000 passengers, percent over the previous year. Iowa City Transit met and surpassed that figure, with projected patronage for FY1978 of 1,515,000. This figure represents an increase of better than 110,000 passengers, or eight percent. ojects un 3 Succes of States support in FY1978rhaverojects.generallyTbeehe nrsuccessfudertaken with a. Evening Service -- During the first six months of operation 42,965 passengers have been carried, for an average of 280 a night. This figure ismy slightly less bthaeen oour goal ltof 300e riders per evening. n addition, it availability of evening service increases daytime ridership, perhaps by 100 or more riders per day. b. Expansion of Peak Period Service -- Data is not available to substantiate the exact number of additional transit trips generated by the extended peak -period service. However, during the months of December and May, when in past years y.. -.,t I4ICROF I LI4ED DY JORM MIC RLA9 MILROFILME0 BY JORM MICROLAB CEDAR RAPIDS AND DES MUIME), IUWA "trippers" did not run, ridership was up by 12.1% and 18.6" respectively. Also, regardless of the exact numbers of additional trips, the level of riders comfort increased dramatically, as the extra buses relieved overcrowding. C. SEATS Specialized Elderly and Handicapped Service -- This pro- gram has been a success from its first month of operation. The goal of 800 rides per month for the in -city service has been met or exceeded every month, except during the coldest weather, and patronage of the system has been limited only by the vehicle's capacity. d. After-hours Taxi Service -- This project has not been implemented due to the local taxi operator's unwillingness to agree to certain civil rights provisions of the City's contract for service. e. Marketing Program -- An aggressive campaign has been undertaken to attract attention to mass transit and to demonstrate its potential. The City has utilized newspaper advertising, radio advertising, press releases, public service announcements, free -fare promotions, direct mail campaigns, and first-hand group presentations to get the transit message to the public. The record-breaking ridership levels attest to the program's success. System Productivity -- By several common productivity indices, Iowa City's transit system operates most efficiently. In FY1978 Iowa City Transit will carry 1,515,000 passengers at a cost of 51.8 cents per trip. The system will operate 613,775 revenue miles, at a cost of $1.28 per mile. The system will operate approximately 54,100 bus - hours, at a cost of $14.50 per bus -hour. Public Acceptance -- The City of Iowa City has succeeded in developing a transit system that is extremely popular in the community. Routes are laid out so that 85% of Iowa City residents are within three blocks of a bus line, and service is provided on half-hour headways all day and at hourly intervals in the evening. The community has responded to this high level of transit service by riding the bus in record-breaking numbers. In four months this past year, new rider- ship records have been set and the projected patronage for the fiscal year is 1,515,000. This figure represents an increase of more than 110,000 passengers over FY1977, and indicates yearly ridership in excess of 30 trips per capita in Iowa City. Use of Funds -- Operating Expenses The City of Iowa City requests assistance to continue the transit im- provements begun during FY1978. The City does not seek to implement any new services but instead intends to use State operating assistance to keep from having to curtail any existing operations. MICRor ILM{m BY JORM MICR46LAB MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DLS 140INU, 10dA TABLE 1 RECOMMENDED TRANSIT IMPROVEMENT PRIORITIES Recommended Priority Policy Area Recommended Improvement Options Estimated Additional operation I Costs 1975 Dollars owa City Cora v e Cambus 1. increased -15 minute headway, peak Peak Period hour, 1 route (Hawkeye), Service 9 months (Iowa City) $10,300 2. Increased -20 minute headways, peak Peak Period hour, 9 months Service 4 routes(Iowa City) 20,500 2 routes Coralville) 8,700 -6 minute headways, peak hour, 12 months 2 routes (Cambus) 37,800 3. Elderly and -Off-peak elderly, no Handicapped fare 7,000 11850 -Subsidized elderly taxi service, 50% of normal taxi fare 40,000 4,000 -Subsidized taxi service, 100% of fare above 25t 80,000 8,000 -Dial-a-Ride Service,' 25t fare 135,280 13,628 4. ransit -Staggered work hours, Promotion employer subsidy, school trips, etc. 10,000 11000 1,000 5. Evening -1 hour headways until Service 12 p.m., 6 days/week, 12 months, 11 routes (Iowa City) 132,000 6. Evening -30 minute headways to Service 10 p.m., 6 days/week, 12 months 11 routes (Iowa city j 74,000 1 route (Coralville) 15,000 7. eek -end -30 minute headways, Sat- ervice urdays, 12 months 11 routes (Iowa City) 43,000 1 route (Coralville) 6,000 8. eek -end -1 hour headways, Sunday. Service 8 a.m. to 10 p.m., 12 months 11 routes (Iowa City) 50,000 1 route (Coralville) 7,000 9. Increased -20 minute headway, peak Peak Period hour, 9 months, remaining ervice 7 routes (Iowa City) 30,900 10, Route -1 route to service Harri- overage son Street parking lot (Cambus) 26,000 ]I. xtend -3 routes, service to vening 2 a.m. (Cambus) 23,800 •Johnson County: $40,000 ...._. 58. ... _._.. ._._.._. _.__..'. -�' 141CROFILMED BY I JORM MICR¢L.A6 i:CJA"r H:J';'r 7E V10;'8! MILROFILMED BY JORM MICROLAB CEDAR RAPIDS AND ULS MOINES, 10eJA The Johnson County Regional Planning Commission's Transit Development Program -- FY1977 Update identified nine potential improvements to Iowa City's transit operation. These improvements were prioritized by the Transit Advisory Committee, as shown in Table 1. The City has now imple- mented, in part or in full, priority items 1, 2, 3, 4, 5, and 7. At the present time the City is not in a position to pursue any additional operating improvements, and will be unable to continue funding those al- ready implemented if increased State support is not available. If funding adequate to support the City's present transit operation is not forthcoming through the State's transit assistance program, cer- tain transit projects may have to be discontinued. Programs identified as potential candidates for abandonment include the following: PROGRAM SAVINGS 1. Supplemental SEATS service using taxis $6,000 2. Transit marketing program 20,500 3. Evening bus service 90,600 4. Extended peak -period service 10,900 5. Specialized elderly and handicapped transportation via SEATS 30,000 6. Half-hour service on Saturdays 56,800 7. Half-hour mid-day service during summer 31,800 The City of Iowa City is most reluctant to discontinue any of these pro- grams, but funds are simply not available on the local level to continue all of these services. Use of Funds -- Capital Items The City of Iowa City requests assistance in the acquisition of three capital items: A supervisory auto, bus stop signs and shelters, and transit garage ventilation system. The supervisory auto is needed to replace the 1973 Dodge sedan cur- rently in use. The vehicle will be used for road supervision, for trans- portation of drivers to shift -change points, and for general administra- tive use by the office staff. The auto is one of several capital items to be requested in the City's upcoming UMTA grant application, and the $500 requested from the State represents one-half of the estimated local share. Bus stop signs and shelters have been a crying need in Iowa City ever since the City took over operation of the transit system in 1971. The system currently has one small shelter and approximately two dozen bus stop signs. This acquisition would provide for signs at 400 stops throughout Iowa City and shelters at 30 high -transit -usage locations. Because this item is also to be included in Iowa City's UMTA grant, the $10,200 requested from the State will fund one-half of the local share, or ten percent of the total project cost. Y. -V'l ' '41 - ILRCD DY JORM MICR6LAS : tz '401%!S Mi,ROFILMED BY JORM 141CROLAB CEDAR RAPIDS AND ULS hI0111LS, IU»A Iowa City's transit garage was constructed with very little regard for proper ventilation. Consequently, the mechanics who work in the garage area are often exposed to high concentrations of diesel exhaust, which recent medical research has shown to be dangerous. Because the City is determined to provide a safe workplace for all its employees, it plans to install a ventilation system as soon as practical. The cost of this system of fans and heaters will be approximately $40,000. The City of Iowa City requests $3,000 in State assistance to make this much-needed improvement; the remaining cost will be funded from local sources. Goals and Objectives The overall goal of this application for assistance is to continue the high level of transit service initiated last year with State funding, and to avoid any abandonment of service for lack of funds. As indicated earlier, a number of programs have been identified for potential deletion. The goals and objectives of retaining each are as follows: 1. It would be desirable to continue to pursue a supplemental SEATS service using taxis. This project was approved as part of the City's FY1978 Transit Assistance grant, but lack of staff time and inability to reach agreement with the local taxi operator have delayed imple- mentation. This project would in effect extend the hours of SEATS - type service and also allow for special trips on short notice which cannot presently be handled. The goal of this supplemental taxi service is to provide increased low-cost mobility to the elderly and handicapped. A quantifiable objective is the provision of 200 trips per month that could not be made with the existing SEATS program. Continuing and building upon the marketing program begun in FY1978 is an essential element in attracting riders to Iowa City Transit. Marketing is exceptionally important in Iowa City, where the Uni- versity fosters a continually changing population. Although almost all Iowa City Transit buses operate at (or above) capacity during peak hours in the winter, there is plenty of room for additional riders off-peak and during the summer. A strong, continuing marketing pro- gram is needed to fill those empty seats. The overall goal of retaining our emphasis on marketing is to continue to increase transit awareness in the community, and to build rider- ship. The objective in this endeavor is to increase annual patronage by 2% with existing services, or if need be, to minimize the impact of any service reductions. Id ICRor LLnrD By DORM MICR(�LAB ( LA, R.^•i i S:, ,. •101 J" MILROFILMED BY DORM 141CROLA6 CEDAR RAPIDS AND UES MUINLS, IU'WA Continuing the evening service program is desirable if Iowa City is to provide a viable alternative to the private auto. Experience so far has shown that in addition to those persons riding at night (averaging 280 per evening at last count) the nighttime service also increases daytime ridership. Knowledge that the evening service will definitely continue should stimulate even greater use, par- ticularly among those choosing housing for the coming school year. The goal of continued evening service is the provision of transit as a more complete service to captive riders an as a more attractive alternative to those with a mode choice. A realistic objective is to again average 300 riders per evening over the entire year, includ- ing summer. 4. Providing extra peak -period service for the entire school year is essential in light of impending parking shortages downtown. If downtown parking is reserved as much as possible for shoppers, downtown employees will be encouraged to ride transit, and peak - hour capacity will be taxed to the limit. Also, transit riders are creatures of habit, and it is very difficult to attract riders to a new route or schedule over a short time span. When the extra buses are operated during the winter only, the worst weather and most crowded buses are past before people learn which of the extra buses serves them best. The goal of this project is to increase the usefulness of the extra buses to maximize peak -period capacity. A quantifiable objective is to average 500 peak -period passengers per day on the "trippers" during January and February, the highest ridership months. Continuing the present cooperation with Johnson County SEATS is important if the elderly and handicapped of Iowa City are to have access to a specialized transportation system designed to fit their needs. Because Iowa City Transit itself operates no vehicles equipped specifically for the elderly and handicapped, and because providing such service would essentially duplicate the existing SEATS program, it is most desirable to continue the present agreement with Johnson County SEATS. The goal of continuing this sponsorship of in -city SEATS service is to assure that all members of the community, regardless of their age or physical condition, are served by public transportation. The more concrete objective of the SEATS service is to provide a monthly average of 833 trips, an increase of five percent over FY1978. 6. Retaining the present half-hour service on Saturdays is particularly important for two reasons. First, downtown Iowa City will soon have a severe shortage of parking, and merchants there depend on Iowa City Transit to provide convenient transportation for shoppers and for employees. Second, the University, and particularly its medical com- plex, generate a large number of Saturday trips, trips that would not be well served on only an hourly basis. iatcmaruwtn By JORM MICR+LAB -1 L)Ak iiJ 1c. �.�•. '10171':. " i MICROFILMED BY JORM MICROLAB • CEDAR RAPIDS AND DES MOINES, IOWA The goal of retaining half-hour service on Saturdays is to continue Iowa City Transit's viability as a complete transportation alternative, particularly for the choice rider. The objective is to continue the present Saturday ridership average of 3,000, and through various promotions build that patronage by five percent. 7. Retaining the present half-hour midday service during the summer months is essential to Iowa City Transit, particularly in light of the large number of riders traveling to and from downtown and the University during off-peak times. In addition, the value of free transit provided to the elderly and handicapped between the hours of 9 a.m, and 3 p.m. would be severely diminished if service were reduced 4n 6nuNly knAdwav< 1W MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, IOWA 8. THIRD PARTY AGREEMENTS During FY 1979, the City of Iowa City plans to enter into two third -party agreements which involve State transit assistance funds. Both of these agreements involve specialized transportation service for the elderly and handicapped. The City expects to enter into an agreement with Johnson County SEATS for in -city dial -a -ride service. The cost of this service will be approximately $30,000. Although negotiations on several details of the proposed agreement are still in progress, a draft agreement is included at the end of this section. The City hopes to negotiate an agreement for supplemental SEATS service with the local taxi operator. This concept would provide service to the elderly and handicapped above and beyond the present SEATS operation. The expected cost of this program is $6,000. A draft agreement is included at the end of this section. Proposals which explain in detail the operation of both of these third -party agreements are also included. I41CRO LMCo By DORM MICR+LAB CCJni; Rdl";i; .:.1', !101'�LS i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINLS, IUWA AGREEMENT FOR TRANSIT SERVICES This agreement is entered into by and between Johnson County, Iowa, and the City of Iowa City, Iowa, both municipal corporations. Whereas, the City of Iowa City wishes to provide its residents with special elderly and handicapped transit services; and Whereas, Johnson County, pursuant to its general powers, has in opera- tion a special elderly and handicapped transit service for the unincorporated portions of Johnson County, Iowa; and Whereas, Chapter 28E of the Code of Iowa provides, in substance, that any power exercisable by a public agency of this state may be exer- cised jointly with any other public agency of this state having such power; and Whereas the parties to this agreement desire to implement a Proposal for Iowa City-Coralville Metropolitan Area Specialized Elderly and Handi- capped Transportation Service, Fiscal Year 1979, prepared by the staff of the Johnson County Regional Planning Commission, which proposal is attached hereto as Exhibit "A" and by this reference made a part hereof; Now, therefore, be it agreed by and between Johnson County, Iowa, and the City of Iowa City, Iowa, as follows: I. The term of this agreement shall commence July 1, 1978, and continue for 12 months through and including June 30, 1979, 2. Johnson County will administer the program by extending its special elderly and handicapped transportation service, known and referred to as S.E.A.T.S., into the corporate limits of the 'City of Iowa City. This service shall be available to persons over 60 years of age and accompanying spouses, and to 141CRaFILnED 0Y JORM MICR+LAB CLunr knrrx • oft. wnr��s r4ICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MOINES, IO'wA -2- persons with ambulatory, manual, visual, audial or mental im- pairments which seriously limit their ability to obtain adequate transportation and accompanying spouses. 3. Johnson County agrees that operation of the program will be in full conformity with any and all rules and regulations established by the Iowa Department of Transportation for such elderly and handicapped transit service programs. 4. The parties agree that the following service provisions shall apply: v, A. The County shall have available the equivalent of one vehicle with- in the Iowa City corporate limits for approximately 74 hours per week; actual hours of operation shall be set by Johnson County through its Board of Supervisors to maximize responsiveness to demand and productivity. B. The County shall make service available 7 days per week except for county holidays established by the Board of Supervisors. C. The County may request and shall retain a donation of 50t for one- way transportation to defray operating costs for the next year. The County shall keep a record of the transportation provided to Iowa City residents and credit 50t per ride to the City. In the event this agreement is renewed, that amount will be deducted from the compen- sation agreed upon in the next agreement. In the event this agree- ment is not renewed for future years, Johnson County will pay all accrued donations to the City of Iowa City. micRorILME0 BY , JORM MICR4PLAB LUAR N.1I': P!. 7L:, :101'JE, f41CROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MOINES, 1O'wA D. The service shall be subject, in all other respects, to operating policies and procedures as may from time to time be established by the Johnson County Board of Supervisors. No policy or procedure substantially at variance with the Proposal shall be established without the approval of the City of Iowa City. 5. All management and administration will be vested with the Johnson County Board of Supervisors and the Board shall see to the payment of all costs incurred as a result of this program. 6. In consideration of the County's agreement to provide special elderly and handicapped transit service as herein provided, the City of Iowa City agrees to pay to Johnson County the sum of $31,784.91, less donations accrued on June 30, 1978, for the twelve month period covered by this contract. Since the City has provided one vehicle suitable for elderly and handicapped transit service to Johnson County, Johnson County will re -convey title to the vehicle to the City in the event this agree- ment is not renewed in future years. 7. It is further understood and agreed that the vehicle provided in FY 1978 by Iowa City will become part of one operating system and that the vehicle so provided and owned by Johnson County will, at the county's discretion, also be utilized for special elderly and handicapped transit services in other parts of Johnson County as part of an integrated and fully coordin- ated county -wide service. 8. This agreement is renewable for future one year terms provided the City of Iowa City has, at least 90 days prior to the expiration of the current year, provided Johnson County with notice of its desire to renew the agree- ment and further provided that Johnson County has not, more than 90 days MICROMMEO OY DORM MICR�)LAO h1ICROFILMED BY JORM MICROLAB • CEDAR RAPIDS AND UES MOINES, iUWA -4- prior to expiration of the current term, notified the City of Iowa City that it does not wish said agreement to be renewed. In the event of renewal, this contract will remain in full force and effect as to all terms hereof except for the amount of financial consideration to be paid hereunder. The financial consideration for any renewal term shall be subject to negotiation by and between the parties which negotiation must be concluded riot less than 30 days before July 1 of each and every year hereafter. 9. This agreement shall be filed with the Secretary of the State of Iowa and the County Recorder of Johnson County, Iowa. Dated this day Of , 1978. CITY OF IOWA CITY, IOWA By: MAYOR ATTEST: CITY CLERK JOHNSON COUNTY, IOWA By: CHAIRMAN, BOARD OF SUPERVISORS ATTEST: COUNTY AUDITOR 1 RICROPILPICU BY JORM MICRO LAG CE OAK r'n''I;iS • U, 9D1!ICS AEM BY laLEGiLDEp),RTDT i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND ULS MUIMES, IOWA This proposal has been assembled to assist local policy makers to consider a one-year renewal of the Johnson County Coordinated Specialized Transportation Program for fiscal year 1979 (July 1, 1978 to June 30, 1979). This program enables the City of Iowa City and the City of Coralville to obtain special- ized transportation services for the elderly and handicapped on a contract basis from Johnson County SEATS. The program was initiated on September 1, 1977 after deliberations by the Iowa City Council and the Coralville City Council to select an operator on the basis of offers made by Johnson County SEATS and the Iowa City area taxi operator. After a comparison of the bid offers both the Iowa City Council and the Coralville City Council se- lected Johnson County SEATS to serve as the transportation operator. In order to describe the proposed program for FY 1979, the following area of system management and operations are considered. (a) Description of the Johnson County Coordinated Transportation Program (b) Area of Service and Eligibility of Persons (c) Trip Purpose's (d) Hours of Operation (e) Proposed Funding for FY 1979 (f) Goals and Objectives of System Operations -1- MICROFILMED BY JORM MICR+LAS CCJ,iI, F,I! I"', • 'i:'; 6101',ES MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, IUWA (a) Description of the Johnson County Coordinated Specialized Transportation Program The Johnson County Coordinated Specialized Transportation Program is operated by Johnson County SEATS under the direction of the Johnson County Board of Supervisors. During FY1978 the system has grown to include a fleet of four passenger vans (three operating and one spare) of which one is equipped with a ramp to accommodate wheelchair-bound persons. Of these four vans, two were purchased during FY1978; one by the City of Iowa City and one by Johnson County. Dispatching is handled through the Johnson County SEATS dispatcher. Elderly and handicapped persons who request rides inform the dispatcher by phone at least one day in advance be- fore the ride is needed. After all calls are accepted a route is devised attempting to serve the greatest number of persons through an efficiently -designed pattern. For FY1978, one i vehicle is being assigned specifically to cover the Iowa City- Coralville area while the other vehicles are often assigned to provide supplementary service when necessary. Tables 1 and 2 summarize the level of ridership for Johnson County SEATS on a monthly basis for 1978 and 1977. Table 3 summarizes other relevant transit data and provides figures for various efficiency indicators for FY1976, FY']977, and pro- jected FY1978. In addition, Figure 1 provides a schematic diagram of the relationship of the various local governmental, state, and social service agencies which are participating in the Johnson County Coordinated Specialized Transportation Pro- gram. -2- Y td1CROFILMED OY j JORM MICR6LAS UOM [t,V ;;G 1f5 �d01 L'fS Y r 141CROFILMEO BY ' `1 JORM MICR+LAB µf.l';GS •DCS �4D I9C5 �1 i (4ICROFILMED BY JORM MICROLAB DATA: RIDERSHIP MILEAGE EXPENSES REVENUE OPERATING DEFICIT EFFECIENCY INDICATORS: COST/PASSENGER TRIP COST/NILE OPERATING DEFICIT/ PASSENGER TRIP REVENUE/EXPENSE RATIO • CEDAR RAPIDS AND DES MOINES, IOWA TABLE 3 PUBLIC SPECIALIZED TRANSPORTATION JOHNSON CONNTY RrnTC • (12-15-75/6-30-76) FY 1975 FY 1976 2,245 15,000 $11,800 $934 $10,866 $5.26 $ 0.79 $ 4.84 ,080 FY 1977 7,309 34,000 $ 27,288 $3,408 $23,880 $3.73 $ 0.80 $ 3.28 .143 FY 1978 (PROJECTED) 20,000 84,000 $67 , 0002 $8,000 $ 52,000 $3. 35 $ .71 $2.60 .133 ..4 �C 1The figure for total expenses only includes the cost of operations and maintenance cost. The cost of capital acquisitions for FY 1978 not included in the analysis totals approximately � $16,000. , 2Projected expenses for FY 1978 include funding from the FY 1978 Transit Assistance Program. I r• `pi 141CROFILI4ED BY ! 'I JORM MICR+LAB , CEDAR RAPID" :i L` Id014E E, MICROFILi4ED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, IOWA Johnson County Board of Supervisors I f--- (DOT I I I . Cityof Cityof Iowa City Coralville 1 1 , I ' i I Figure 1 Diagram of the Johnson County Coordinated Specialized Transportation Program CETA Heritage AAA I � 1 I I i I I Johnson County Coordinated Specialized Transportation Program (Operated by Johnson County SEATS) ---------------- r ------- I , I I I I I I Elderly and Hand i- Elderly and Handi- capped Residents capped Residents of Iowa City of Coralville I I I I I Elderly and Handi- capped Residents :)f Johnson Countv r 141CRUul4m By DORM MICR#LAB CEJAF. NA l l'', • 1°.:'ID1111.5 Congregate Meal Participants MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MUINLS, IU'+!A (b) Area of Service and Eligibility of Persons The area of service for this program will be the Iowa City- Coralville metropolitan area. It is proposed that the elderly and handicapped residents of the Iowa City-Coralville urban area will be served by this specialized transportation system. An elderly person is defined as any individual over 60 years of age whereby a handicapped person is defined as any individual with ambulatory, manual, visual, audial, or mental impairments which seriously limits his or her ability to obtain adequate transportation either through the use of private automobiles or public transit. The spouses of eligible persons will also be m eligible to ride on the system. However, Chose persons over 60 and those handicapped persons with a sufficient level of mobility will be encouraged to utilize the fixed -route transit services in the Iowa City-Coralville metropolitan area. i i � (c) Trip Purpose It is the recommendation of the Johnson County Council on Aging and the Johnson County Citizens' Committee for the Handi- capped that trips be assigned on a priority basis according to the suggested trip -purpose ordering: (1) Medical trips (2) social service trips (3) Grocery shopping trips (4) Employment and volunteer service trips (5) Trips related to organized social and senior activities and (6) Other shopping trips -7- r;..�y� IAICROf ILtdLD BY JORM MICR6LA6 CLJfAR KAI'M'. • OIL', IAOINFS MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, IOWA It is the recommendation of this proposal to adhere to these priorities defined by these social service advocacy groups. Trips for other purposes will be referred by the system dis- patcher to other transportation modes (i.e., public transit and taxis) and will be recommended for specialized service only if the vehicles are not operating for the above listed trip pur- poses. (d) Hours of Operation and the Level of Service Similar to the operations for FY 1978, it is suggested that q service be provided for approximately 75 hours per week accord- ing to the timetable illustrated in Table 4. The hours of allow- able operational service will be directly dependent upon the efficiency of the system in the delivery of services. The j monitoring and evaluation of the system's efficiency and pro- ductivity will determine any extension or limitation of the hours of service. Table 4: Proposed Levelof Service Day of the Week flours of operation Number of Hours Monday 8:00 A.M. - 9:30 P.M. 13.5 Tuesday 8:00 A.M. - 6:00 P.N. 10.0 Wednesday 8:00 A.M. - 6:00 P.M. 10.0 Thursday 8:00 A.M. - 9:.30 P.M. 13.5 Friday 8:00 A.M. - 9:30 P.M. 13.5 Saturday 8:00 A.M. - 3:00 P.M. 7.0 Sunday 8:00 A.M. - 3:00 P.M. 7.0 74.5 Q:E •�_MICROFILM BY JORM MICR#LAB CI JAI, FM IDS 101'16 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MOINES, IOWA (e) Funding and Budget Considerations The total budget for the Johnson County Coordinated Specialized Transportation Program for FY1979 is projected at $81,300. Table 5 provides a breakdown of the fixed overhead, labor and vehicular expenses for the system for both the urban and rural sections of the program. Accordingly the cities of Iowa City and Coralville will be assessed $36,688.25 for FY1979. This total projected cost equals $705.54 per week or $9.67 per hour of operation. - Table 6 summarizes the combined expenses charged to each of the ilocal governments and itemizes the amount of fare rebate for each of the local governments. A fifty cent fare per trip will be w i charged to passengers in FY 1979, the same amount as charged in FY 1978. Based upon estimated ridership projections for FY 1979, it is estimated that approximately $5,000 worth of revenue will be generated in the Iowa City-Coralville metropolitan area. -9- -'f MICROFILMED OY , DORM MICR+LAB (ADAR RV 1:):- - Ji.:, '101:111S CKIM 141CROFIL14ED BY DORM MICR#LA6 b:F,rll5 ;)L, I40PICS MICROFILMED BY JORM MICROLAB Jo TOTA ESTI REBA ESTA COST • CEDAR RAPIDS AND DES MOINES, IOWA ttICROFILMED BY JORM I.IICROLAB CEDAR RAPIDS AND UES MOINES, IOWA (f) Goals and Objectives of System Operations Four goals and objectives of the Johnson County Coordinated Specialized Transportation Program will be monitored by the Johnson County SEATS director on a quarterly basis. These goals shall include: ■ The total number of trips per month ■ The average cost per trip The level of vehicle productivity (trips per vehicle hour) and The revenue/expense ratio (1) Estimated Trips The Johnson County Coordinated Specialized Transportation Program ,a is projected to provide approximately 23,000 trips for FY 1979. Of these 10,000 are estimated to be delivered for the urban area participants and 13,000 for rural and congregate meal riders. For the urban area the goal of 10,000 trips (833 trips/month) represents an increase over goal set for FY 1978 of 800 trips/month. (2) Average cost Table 7 summarized relevant data concerning the average cost per trip for FY 1979. TABLE 7 ESTIMATED AVERAGE COST PER TRIP FY 1979 -12- Y:.. OFILMEO By .-.. JORM MICR+LAB CLnit F101' s PROJECTED PROTECTED AVERAGE SECTION NO.OF TRIPS (FY EXPENSES COST PER TRIP 1979) (FY 1979) (FY 1979) URBAN 10,000 $36,700 $3.67 RURAL (INCLUDES CONGREGATE MEALS) 13,000 $44,600 $3.43 TOTAL 23,000 $81,300 $3.53 -12- Y:.. OFILMEO By .-.. JORM MICR+LAB CLnit F101' s MICROFILMED BY DORM MICROLAB • CEDAR RAPIDS AND DES MOINES, IOWA The average cost per trip of $3.53/trip represents a 5 percent increase over the projected cost/trip estimate of $3.35 for FY 1978. For the urban area service the paramther of $3.G6/trip represents an improv- ment over the estimated cost per trip estimate of $3.95 for FY 1978. (3) Table B summarizes revelant data in determining the level of vehicle productivity (measured through the number.of trips/operating hours) E f41CROFILMED BY JORM MICROLAB • CEDAR RAPIDS AND DES MUINES, IOWA The level of vehicle productivity for the total program is projected at 3.2 trips per operating hour. For the urban service the projected level of 2.7 is the same as that for FY 1978. (4) Revenue Expense Ratio Table 9 summarizes calculations for estimating the expense/expense ratio for the program. TABLE 9 *Projected revenues for the rural services includes an estimated $5,500 fares from rural demand -responsive service and $300 from Congregate Meal fares. The ratio of .136 for the urban service represents an increase from the ratio of .120 estimated for FY 1978. -14- .a,(� 141CROFILI-0ED BY JORM MICR+LAB CCOAk LAf'i GS • 'di' 1011IES REVENUE/EXPENSE RATIO PROJECTED PROJECTED PROJECTED REVENUES EXPENSES REVENUE/EXPENSE SECTOR (FY 1979) (FY 1979) RATIO (FY 1979) Urban $ 51000 $36,700 .136 RURAL* $ 5,800 $44,600 .130 TOTAL $10,800 $81,300 .133 *Projected revenues for the rural services includes an estimated $5,500 fares from rural demand -responsive service and $300 from Congregate Meal fares. The ratio of .136 for the urban service represents an increase from the ratio of .120 estimated for FY 1978. -14- .a,(� 141CROFILI-0ED BY JORM MICR+LAB CCOAk LAf'i GS • 'di' 1011IES t41CROFILMED BY JORM 141CROLAB CEDAR RAPIDS AND DES MUINLS, IOWA AGREEMENT This Agreement is made and entered into on the day of , 1978, by and between the City of Iowa City, a municipal corporation, herein- after referred to as "City" and Yellow Cab Company, hereinafter referred to as "Yellow Cab." I. Scope of Services Yellow Cab will provide transportation for handicapped and elderly residents of Iowa City. II. General Terms 1. The home origin or destination of all trips shall be within the corporate limits of Iowa City; however, the area of service shall be the metropolitan area of Johnson County within the corporate limits of Iowa City, Coralville, and University Heights. 2. The provision of transportation under this agreement will be administered by Johnson County SEATS. Elderly and handicapped residents of Iowa City will call the SEATS dispatcher to request transportation. The SEATS dispatcher will determine if the ride is eligible for the subsidized taxi service and will inform the Yellow Cab dispatcher of the intended trip, whereupon a taxi will be dispatched. 3. For the purposes of this program, an elderly person is defined as any individual over 60 years of age; a handicapped person is defined as any individual with ambulatory, manual, visual, audial, or mental impairments which seriously limits his/her ability to obtain adequate transportation either through the use of private automobile or public transit. The spouses accompanying eligible persons will also be eligible to obtain rides. 4. At present, SEATS service operates approximately 67 hours a week. During its hours of operations, the following trips will be eligible for sub- sidized taxi service: q_ tf 141CRUrILMED BY JORM MICR4LAB CI.DAK RA; r4ICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, IOWA -2- i (1) Medical (i.e. doctor, dentist, drugstore) or other "emergency" trips that cannot be easily scheduled twenty-four hours in advance (2) Any other trips that cannot reasonably be served by Johnson County SEATS vehicles. Trip purposes in this category include social service, shopping, employment, volunteer service, and social/senior activity trips. Off -hour service will be limited by the allocation of funds, In addition, off -hour service must be scheduled during hours of SEATS operation. III. Compensation 1. Each eligible participant shall pay Yellow Cab $0.50 for each trip and the City shall subsidize the remaining cost of the trip. The determination of the total trip cast shall be based on the current fare structure of taxi `• companies --51.45 for the first mile and $0.50 for each additional half -mile. i 2. On a bi-monthly basis the taxi companies shall request reimbursement from the City for the amount of the trip subsidy. With this request, an item- ization of the origin and destination of each trip shall be provided by the taxi company. Copies of these records shall also be delivered to the Johnson County SEATS administrator for verification. 3. Funding of $2,500 shall be allocated by the City for the provision of services pursuant to this agreement. In addition to providing for fare subsidies, a portion of the funding shall be allocated for advertising and public relations purposes. IV. Indemnification Yellow Cab agrees to defend, indemnify and save harmless the City of Iowa City, its officers, employees, and agents from any and all liability or claims of damages arising under the terms of this agreement. I 14ICROFILI•110 BY JORM MICR�LAB Ll 0111! 101I'1 i.=f.S !dD TILS MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINLS, IOWA -3- V. Assignment Yellow Cab shall not assign, sublet or transfer its interest in this agreement without the written consent of the City and such assignment shall be void. VI. Discrimination Yellow Cab shall not commit any of the following employment practices: a. To discharge from employment or refuse to hire any individual because of their race, creed, color, national origin, religion, age, sex, marital status, sexual orientation, or disability. b. To discriminate against any individaul in terms, conditions, or privileges of employment because of their race, creed, color, national origin, religion, age, sex, marital status, sexual orientation or disability. VII. Affirmative Action I. Yellow Cab agrees to implement an affirmative action program during the period of this Argument which shall be monitored and approved by Ms. Zukrowski, Civil Rights Spec. of Iowa City. 2. Yellow Cab will have written qualifications which are job related for each job classification. 3. Yellow Cab will maintain records of the number of vacancies, the race and sex of each applicant, of the person hired and each current employee. The Civil Rights Specialist, may inspect these records during normal business hours. 4. Yellow Cab will advertise in the Iowa City Press Citizen and the Daily Iowan when deemed necessary by the Civil Rights Specialist to obtain a pool of qualified women and minority applicants for vacancies in all job classifications. The ad will state that, Yellow Cab is an "Equal Opportunity Employer." VI11. Duration This program shall extend from May 1, 1978, to June 30, 1978. Upon agreement of the parties, the terms of this program may be extended an ad - 5,.. 141CROEILMED BY j JORM MICR+LAB LEDAR PLVI:):, ;1L$ tIMAS r,,_,tl ,.•,_ MICRorluaeo By I JORM MICR6LAB PICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, IOWA Draft Proposal Expanded SEATS Service The purpose of this proposal is to describe a program which will supplement the specialized transportation service provided by Johnson County SEATS with a subsidized taxi service contracted through the Super Cab Company and the Yellow Cab Company of Iowa City. The goal of this program is two -fold. The first goal is to provide a higher level of specialized transportation service for the elderly and handicapped residents of Iowa City. The second goal is to restore to the local taxi companies a certain number of trips which are diverted from the operation of Johnson County SEATS within Iowa City. -� Description of the Program This program will be administered through Johnson County SEATS. Elderly and handicapped residents of Iowa City will call the SEATS dispatcher requesting a ride. The SEATS dispatcher will then determine if the ride is eligible for taxi service and will inform the taxi operator of the intended trip whereupon a taxi will be dispatched. Through this service designated trips can be dispatched on a dial -a -ride basis in contrast to the 24-hour lead time required by SEATS. Eligibility of Persons and the Area of Service It is proposed that the elderly and handicapped residents of Iowa City be served by this program. An elderly person is defined mcnrILMED BY DORM MICR(�LAB CUM UJ 10, • :)t5 '10MIS 1 " t41CROFILMED BY JORM MICROLAB • CEDAR RAPIDS AND DES MOINES, IOWA as ahy individual over 60 years of age whereby a handicapped person is defined as any individual with ambulatory, manual, visual, audial, or mental impairments which seriously limits his/her ability to obtain adequate transportation either through thec:use of private automobile or public transit. The spouses accompanying eligible persons will also be eligible to obtain rides. The home origin or destination of all trips shall be within the corporate limits of Iowa City however, the area of service shall be the metropolitan area of Johnson County within the corporate limits of Iowa City, Coralville, and University Heights. Hours of Operation and Trip Purpose Priorities The eligible hours of operation for the extended SEATS ser- vice shall be:24 hours a day for seven days a week. Trip purpose categories shall be considered in two categories. (A) Priorities During SEATS Hours of Operation - During the hours when Johnson County SEATS is in operation the trip purpose priorities shall be: (1) Medical (i.e. doctor, dentist, drugstore) or other "emergency" trips that cannot be easily scheduled twenty-four hours in advance. (2) Any other trips that cannot reasonably be served by Johnson County SEATS vehicles. Trip purposes in this category include social service, shopping, employment, volunteer service, and social/senior activity trips. 1410orILMED BY 1 JoRM MICR+LAB Q.0AR RIMY 1!!' • A.%VVI! S 2 141CROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES 1401NES, IOWA (B) Priorities During All Other Hours No trip purpose priorities are set for those hours when Johnson County SEATS has ceased operation. All trips will be dispatched at the discretion of the Johnson County SEATS administrator. Length of the Program The time period for this program shall extend from May 1, 1978 to June 30, 1978. Upon agreement of both parties the terms of the program shall be renewable for an additional 30 days during which negotiations shall be undertaken for an extension. Funding and Record -Keeping Considerations Financial support shall be obtained from the eligible par- ticipants and funding from the City of Iowa City. For each trip each eligible participant shall provide $0.50 and the City of i Iowa City will subsidize the remaining cost of the trip. The determination of the total trip cost shall be based on the current fare structure of taxi companies-- $1.45 for the first mile and $0.50 for each additional half -mile. On a bi-monthly basis the taxi companies shall request reimbursement from the City for the amount of the trip subsidy. With this request an itemization of the origin and destination of each trip shall be provided. Copies of these records shall also be delivered to the Johnson County SEATS administrator. Goals of the Program This two-month period shall be interpreted as a trial period. t41CROFIL14E0 RV JOFlM MICR¢LAB HOAR. Ria'Ip'.; • A" !401815 3 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, IOWA No specific goals regarding the number of trips or the cost per trip shall be set. Funding to a maximum amount of $2,500 shall be allocated by the City of Iowa City for these two months. It is estimated that this level of funding could provide for a maximum of approximately 800 trips. In addition to providing for fare subsidies, a portion of the funding shall be allocated for advertising and public relations purposes. At the end of the two-month trial period an evaluation will be made regarding relevant operational data. t MICROFILM BY JORM MICR+LAB CLU41t It/d'I;1C AS M0ints n I4ICROFILMED BY JORM MICROLAB • CEDAR RAPIDS AND DES MOINES, IOWA SECTION 9 FINANCIAL AGREEMENTS 1 illCROFILMED BY JORM MICR+LAB CEDAR RAPIDS • HS MOCIES i I4ICROFILMED BY JORM MICROLAB • CEDAR RAPIDS AND DES MOINES, IOWA SECTION 9 FINANCIAL AGREEMENTS 1 illCROFILMED BY JORM MICR+LAB CEDAR RAPIDS • HS MOCIES 141CROFILMED BY JORM MICROLAB Source of Funds Property Tax Farebcx Revenues pdvertisirg & Misc. Sales Federal Revenue Sharing • CEDAR RAPIDS AND DES MOINES, IOWA 9. FINANCIAL ACREhMENIS Amount * $246,466 320,000 2,650 213,285 Total 782,401* * This aitlount represents the moneys available for all both operating and capital. Capital iters budgetedd7c *Briefly note any restrictions on the use of these fun 1 hereby certify that the above listing represent thorough disclosure of all funds received by or eli il" the City of Iaaa City Name: ROSQnaIY Vitcsh Signature: Title: Finance Director _ Address: Civic Center, 410 E. 11ashingtc Iv I Cid, Iowa52240 Telephone: 319 / 354-1800 (Arca) r I41CROf MED BY .; JORM MICR¢LAB CEDAR. RAf IP)" • A!, HOMES Period Available 7/1//8 — 6/30/79 7/1/78 — 6/30/79 141LROFILMED BY JORM 141CROLAB CEDAR RAPIDS AND ULS 140INL5, IUWA 10. Compatability & Coordinaton The proposed activities of the Iowa City Transit application for the FY 1979 IDOT Transit Assistance Program are coordinated and compat- ible with the existing transit and paratransit operations within the region of Johnson County and the six -county Region X area. Coordination with the Areawide Transit Systems As described in the Transit Development Program for the Iowa City- Coralville Urban Area (1974 and the FY 1977 Transit Development Program Update (1976), the Iowa City Transit system is coordinated and comple- mentary to Coralville Transit and the University of Iowa Cambus system. The three systems operate with two common transfer interchanges (the CBD and the University of Iowa Hospital complex), have free inter -system transfers, and have a unified planning framework and transit improvement priority program under the direction of the Johnson County Regional Planning Commission. Coordination with Regional Paratransit Systems Iowa City Transit has extensively participated in the development of a coordinated specialized elderly and handicapped transportation system to be administered and operated through the Johnson County SEATS program. For FY 1979 Iowa City Transit will consolidate its funding with the City of Coralville and Johnson County to operate a four -vehicle system providing demand -responsive service for the elderly and handi- capped within Johnson County. Coordination of Programming and Planning In order to provide for coordination and compatability of its operations, Iowa City Transit has taken the necessary framework and committee structure of the area regional planning agencies, the Johnson County Regional Planning Commission and the East Central Iowa Asso- ciation of Regional Planning Commissions. Iowa City Transit has in- cluded its program in the above cited TDP, TDP Update, and the Region X Regional Transit Development program and has also extensively partici- pated in the following committees; (1) The Transit Advisory Committee_ (JCRPC) This committee coordinates projects and activities among the area transit systems. It is composed of policy-making represen- tatives of the area governmental organizations and citizen repre- sentatives of the Johnson County Regional Planning Commission. All of the transit services provided by the City of Iowa City have been reviewed by this committee in the development of the FY 1977 TDP Update. MICm11 I L1410 BllY • JORM MICRWLAB IQICROFILMED BY JORM MICROLAB Section 10 (continued) (2) The Su • CEDAR RAPIDS AND DES MOINES, IU'dA lized Transportation Services for This committee is responsible for the development and coordi- nation of projects for elderly and handicapped transportation. The Iowa City Transit program of contracting for elderly and handicapped transportation services with the Johnson County SEATS program has been discussed and approved by this committee. (3) The Transit Operators Committee (JCRPC) This committee is composed of the area transit operators and the transportation planning staff of the Johnson County Regional Planning Commission. It meets regularly to discuss matters relevant to the coordination of transit operations. (4) The Regional Transit Advisory Committee (ECIARPC) This committee has responsibility for the development and monitoring of the Region X Regional Transit Development Program. Iowa City Transit has programmed its five-year budget format into the Region X Regional Transit Development Program. IIICROFILI4ED 0Y JORM MICRbLA9 CCAR N61'I J`.. '.M, HORLS MiLROFILMEO BY JORid MICROLAB CEDAR RAPIDS AND UES MUIMES, IUwA 11. Marketing Program During FY 1978 the City of Iowa City undertook an marketing campaign, and it is the City's intention to marketing to whatever extent transit funding permits. program will be directed towards six specific areas: 3. Transit Awareness aggressive transit continue emphasizing This continued It is imperative that the mass transit system be constantly kept in the public eye, and the community be continually reminded that transit is indeed a viable transportation alternative. The City of Iowa City plans to accomplish this effort with periodic press releases, special promotions, advertising in both the print and broadcast media, and public service announcements. More specifically, the City will develop a continuing program, including a recognizable radio "jingle", and a series of "catchy" newspaper ads, to keep the public constantly aware of transit's advantages in conserving energy, reducing traffic congestion, and saving the rider money. Evening Service If funding permits the continuation of evening bus service, renewal of the recent campaign to attract riders will be a high priority. In addition to newspaper advertising and radio messages, the City plans to utilize direct mail, special free - fare promotions, and exterior bus advertising panels to encourage people to ride the bus in the evening. Because evening riders tend to be making non -work trips, promotions involving local merchants will also be investigated. Bus and Shop Program In the Spring of 1978 the City of Iowa City took several steps to revitalize its Bus and Shop program. When the cost to the merchant was reduced and the coupons provided were made valid for longer time periods, usage of the program more than doubled. A strong marketing effort is anticipated to encourage even greater transit use by shoppers. By working closely with businessmen,the City plans combine transit spots with merchandise ads, to the benefit of all concerned. Elderly and Handicapped Service Iowa City is strongly committed to providing inexpensive public transportation to its elderly and handicapped citizens. In this spirit the City offers free bus transit to these persons from 9 A.M. to 3 P.M. daily, evenings after 6:30 P.M., and all day Saturday. Because it is not enough just to offer the service, an aggressive campaign has been mounted to make the elderly and handicapped aware of its existence and to MICROFILMED BY DORM MICR+LAB Ll JAL IJa is • .d h1ICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, I0WA educate them in its use. This campaign will be continued, with posters, newspaper ads, church bulletin messages, first- hand group presentations, and a direct mailing of transit information to over 3000 elderly residents of Iowa City. 5. Park -and -Ride System The City of Iowa City plans to implement a park-and-ride lot to better use the capacity of its one under-utilized route pair. Anticipating a severe shortage of parking downtown, the City hopes to convince out-of-town commuters to park in several outlying lots and ride the bus into town. When permission is received from parking lot owners and managers, an intensive marketing effort will be undertaken in the small towns south and southwest of Iowa City. By using radio spots, ads in local newspapers, and perhaps billboards, it is hoped that a number of riders will be attracted to this concept. 6. Transit Education Because the future success of mass transit depends on its acceptance and support by tomorrow's citizens, the youth of today must be educated to the role of transit in the community. To this end the City of Iowa City plans to bring the transit message to children in the Iowa City Community Schools. This will be accomplished by utilizing the Transit Tiger modules to reach as many classrooms as possible, and by encouraging teachers to take class field trips on Iowa City buses, at the special low rates now in effect. Marketing expenditures are estimated as follows: Salaries - one person half-time = $5982.00 Printing - Bus Schedules = 4500.00 Route Maps = 1500.00 Media Advertising - Radio (Stations KRNA, KXIC-KICJ, & KCJJ) _ 3600.00 Newspaper (Press -Citizen, Daily Iowan, & Interstate Shopper) = 4000.00 On Board (Interior Posters & Exterior Panels) = 2000.00 Posters = 4„ 400.00 Special Promotions - 1000.00 Bus & Shop Program = Evening Service = 3000.00 Elderly & Handicapped Service = 600.00 Park and Ride Project = 1000.00 School Field Trips = 200.00 Transit Tiger = 200.00 Agency Fees - Special Transit Jingle = 1000.00 Miscellaneous = 50.00 Total = $29,032.00 MICROEILI4ED BY JORM MICR�LAB LLDAIRAI:: f. • V[�, )101'1[', 141CROFILMED BY JORM MICR+LAE CUAR RAMI. • .1." 140MES MICROI ILI-110 BY JORM Mlr-R+LAB 141CROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MOINES, IOWA 12. LEITER OF CODt•II:S'I' We have reviewed the application of (applicant's legal name) under the state transit assistance program. lie believe the application (is/is not) in compliance with the RTDP/T1P/TSM1. lie believe this application (does/does not) have local support and furthers the transportation goals and objectives of this planning area. Name: i (Regional Planning Agency RV. Date: Address: Telephone: (Area I4ICR0E1LidE0 BY JORM MICR+LAS COAR RAPIDS • DES '101'41S MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, IOWA i ^' SECTION 13 STATISTICS i i P MICROFILMED BY JORM MICR+LA6 CEDAR RAPICS Pi' MILE' i P MICROFILMED BY JORM MICR+LA6 CEDAR RAPICS Pi' MILE' micRO(ILNED BY I DORM MICR4�LAB F:PPIIII A. i, i?OI `ii:5 MICROFILMED BY JORM MICROLAB 0 • CEDAR RAPIDS AND DES MOINES, IOvIA City of Iowa City MEMORANDUM DATE: June 7, 1978 i TO: City Manager and City Council i FROM: Hugh A. Mose, Transit Manager RE: State Transit Assistance Grant Attached please find a summary of the proposed FY 1979 State transit assistance grant application. This document contains all of the essential information contained in the complete grant, a draft copy of which is on file with the City Clerk. The proposed application requests State assistance for our present transit operation in the amount of $ 235,349.75, plus $ 13,700 for several capital items. No new transit ser- vices are contemplated. xc: Dick Plastino •r MICROFILMED BY JORM MICR¢LAD CC OAR kPPIUS Ed5 101NF, i I I RE: State Transit Assistance Grant Attached please find a summary of the proposed FY 1979 State transit assistance grant application. This document contains all of the essential information contained in the complete grant, a draft copy of which is on file with the City Clerk. The proposed application requests State assistance for our present transit operation in the amount of $ 235,349.75, plus $ 13,700 for several capital items. No new transit ser- vices are contemplated. xc: Dick Plastino •r MICROFILMED BY JORM MICR¢LAD CC OAR kPPIUS Ed5 101NF, Y" •�� T-141�CROFILMED BY ,1 JORM MICR+LA9 CLJMM RAPM1 , • AS MOIOFC I! MICROFILMED BY JORM IIICROLAB • CEDAR RAPIDS AND U`S MUINES, 10WA CITY OF IOWA CITY CIVIC CENTER 410 E. WASHINGTON ST IOWA CITY IOWA 52240 (319) 354.18GO June 30, 1978 Mr. Terry Fritz, Director Public Transit Division Iowa Department of Transportation State Capitol Des Moines, Iowa 50319 Dear Mr, Fritz: The City of Iowa City hereby makes application to the Iowa Department of Transportation, Public Transit Division, for a grant under the provisions of the Financial Assistance Program. The amount requested is $249,049.75. This figure represents 25% of our anticipated transit operating expenses for FY 1979, plus a small amount for capital items. We realize this request is substantially higher than your suggested application, but it is our position that the impressive performance of the Iowa City Transit system warrants this increased State support. The following grant application will explain the details of and sub- stantiate the need for this financial assistance. We look forward to a prompt reply indicating your concurrence with our request. Sincerely, Robert A. Vevera Mayor RAV:bv g.....��( I4ICQ0i1LME0 BY JORM MICR#LAB CCDAN P.Al'!Df, • iii5 101VS MICROFILMED BY JORM MICROLAB • CEDAR RAPIDS AND UES NUINLS, 10ViA S.A. SUMMARY FINANCIAL OPERATING SLA II: TNT for CPPV OF IQy CPPY FROM ' I:SCA L YEAR 1977-1978 FISCAL YLAR 1978-1979 STATE FUNDS %STATE FUND TO ACT. EXPENSES TOTAL BUDGET RLOUESTIU TOTAL BUDGET OPERATING REVENUE General Revenuey:y�i:I>,`.•Y,+, -ryy`!• Cash Passengers $250,500.00 $245,000.00 PE ,r2�t0i�^E:•� „,y 3,%�=y;�r� is \ .I'C,�J:�x,,iit'i�yy,•. .:fir �;��•••4:�,.y,11.}til�ll`I�I•ii�+�,L:J rr t�':� �., f �:i`�;=T`y;=^.�: ,rt;�,��y�r,,�,�•,p�•;�• `•, �Ir�:: �i•.y Fy. �. J1i1 � Trip Tickets — — Weekly Passes Monthly Passes Sub -Total 324,600.00 318,000.0,��.�"��a41�1I),' General Charter Revenue SCIIUOI HL•Yenne Passes and Lash j;�,';T:G:!`�!: i7+•• i�)Srh AJu ,rte t. r..., r,P�„\ 5°,J1�4 CEDAR RAPIDS AND DES NUINLS, lUriA 5. A. DLTA11.1.1) CIAL OPERATING ;fAll:^11:N'I' for CITY OF IOM CITY om IS(:Al. 1'@AI. 1978.1979 BUDGET STATI: FUNDS RE9111iSTED o S'1'ATI: FUNDS TO TOTAL SUDGF.T $ 16,440.00 $ 4,110.00 253 2, 0 50.00 --S—,g n—.oT 1,495.50 —%60b 50.00 n6.bb .00 ---TOT. 50 2,000.00 500.00 $ 2,250.00 562.50 253 . 5 253 25. 1, 8.00 0 6�300.00 253 —35 00 b6is b�— 253 —Z DUO —5�b.b0 253 140,155.00 35,038.75 253 X13.00 1453.25 25t 5,813.00 1,453.25 253 4.:,..,.7 MICROFILMED BY JORM MICR#LAB MICROFILMED BY JOR14 MICROLAB • CEDAR RAPIDS AND UES MUINLS, WviA ,JLV . V, J F ozooue •e 70 S.A. vFTAILED FINANCIAL OPERATING ST'A'IEM NT for CITY OF IOM% CITY FROM DISCAL Y'LAIt F15LAL YIAIi ti SIAIL• 1977-1978 1978-1979 S'I'A'fli FUND;, FU\DS 1'0 ACT'.EXPENSES BUDGE 'r --Iil_(�UESTTiu TOTAL BUDII! Elt. 'fAXt:S 6 LICENSES: Fuel axes- Sncial Security Taxes - - -- _ I.P. F. R. S. Unemployment Taxes TOTAL OP.TAX6 LIC. OPERA $ 10,890.00 11,436.00 2,859.00 258 Ses - alaries ragO Office Supplies - _ _ - Vacation/Sick Leave0 25% Utilities— 7 50 258 Equip. Service T'OT'AL 0PER. SUPV. MICROFILMf.D By JORM MICR+LAB L;,W. Pp1 .515'40:"!S Supervisory Salaries - _ _ _ Flechanics Labor - 3, 00.00 4 300.00 1 075.00 _25% Repair to Serv.Equip. Vacation/Sick Leave Mlaint. Supplies -52500 900.00 21 00.00 . 258 Rev. Equipment 258 Repair Parts - Rev. Equipment 18,775.00 26 950.00 6 737.50 - Outside Towing - Maint. perfamed d 155 296.00 I86 000.00 F 500.00 25 ano r city Pt• TOTAL MtAIN'fENA.NCE 178,271.00 219,350.00 54,837.50 258 'rlLt\SPORTATION: 11,900.00 12,492.00 3,123.00 258 Supv. 4 Adm. IYngcs --gy 25 Drivers Wages (tents for Terminals Vnca, r, Sick Lenvc — ----- _ Diesel Fuel _ Ga90line motor Oil Anti-Frcczc Refrigerant — — -- TirCS/T'nbe;; Rev. Eqp,--5.00 � 000. _ 92 25Z Misc, 6 Uniforms _ __ ---I, 00 250.00 ZS° 425,092.00 482,106.00^ 120,526.50 252 TOTAL T'ILVJSPORT'A. MICROFILMf.D By JORM MICR+LAB L;,W. Pp1 .515'40:"!S 141CROFILMED BY • 10 R M MICR#L AB CLDA:. Y:...,Nr alcaorawlo BY JORM MICR+LAE3 CI:JAa RAPIDS • 5 11011115 '1Y PEESONNEL )STS Sd+e+f) 18,946 14,396 13,788 13,180 12,862 248,903 162,503 29,671 31,213 15,462 15 462 r•11CROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, IOWA �APl1i\L RXl'ttilhtli, .' fot 1 of 1�aCitY V Cit`! fot State a) l`cycoy aDwtnS u�annet ant 1n the foli° � Iota-.. tion Doyrtl cast) 1Q signs and Cs on vePti'�� Gare ,�pl, I'IIC,RUi ILl'ILD BY JORM I4ICROLAB RETAKE OF PRECEDING DOCUMENT r'l CEDAR RAPIDS APID ULS Ho i"ILS, :U+r. IdICRO] ILMCO By JORM MICR6LA13 JORM MICROLAB TARGET SERIES 0 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, IOWA S. C. CAPITAL f:XPEN111TURES lie, the City of Io aCity ----- ------ -- (agency name) hereby apply for State Transit Assistance Funds to be used for capital purchases in the following manner and amounts: Capital Item Description Total Costs LocalShare Federal Share State Share — -- UT otircc Amount ource 7unount Source Supervisory auto $ 5,000.00 500 Gen']. 4,000 UMPA 500 Capital (Replacement) Fund Grant Asst. Bits stop signs and 102,000.00 10,200 11 81,600 UMPA LO,200 Capital Grant Asst. shelters Transit Garage ventilation 40,000.00 37,000 1 3,000 Capital Asst. system TOTAL $147,000.00 7,700 85,600 3,700 FIICRof ILMEO BY i JORM MICR+LAB CL;IAR NAI'I!1:: • A" !101!1V 1;lIC10FILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, IOWA 7. Project Goals & Activities In conversations and correspondence with the Director and various staff persons of the Iowa Department of Transportation, Public Transit Division, the City of Iowa City has been informed of a number of criteria used in the evaluation of grant applications. For determination of the amount of funding, several methods of calculation have been mentioned: a) The State will fund local transit expenditures in excess of a 2 -mill property tax levy. b) The State will fund between 40 and 45 percent of the transit operating deficit. c) The State will fund approximately 25 percent of overall transit operating expenditures. Apparently, however, there are other factors that enter into the evaluation process. These elements appear to include the system's revenue/expense ratio, its performance vis-a-vis ridership goals, its success with previous years' projects, the system's efficiency, and its ability to serve the transit needs of the community. The following information is provided relative to these criteria. If the City of Iowa City were to request State assistance based on transit support beyond a 2 -mill property tax levy, the amount of assistance could be calculated as follows: Given: Projected Operating Expenses $941,399 2 mills of Property Tax in Iowa City = 503,784 Therefore: $413,615 Transit Cost Beyond 2 Mill Levy = Using this criterion, a grant application in excess of $400,000 would seem reasonable. If the City of Iowa City were to request State transit assistance based on 40% to 45% of its transit operating deficit, the corresponding amount could be calculated as follows: Given: Projected Operating Expenses - $941,399 Projected Operating Income = 318,000 Projected Operating Deficit = 623,399 Therefore: 40% of Operating Deficit = $249,360 45% of Operating Deficit = 5280,530 Using this criterion, a grant application in the range of $250,000 to $280,000 would appear logical. Y• t'141CROMMED BY 1 JORM MICR+LAB U DAA RAi 1:1'. 'I:S :10196 MICROFILMED BY JORM 14ICROLAB CEDAR RAPIDS AND DLS MOINLS, IOWA If the City of Iowa City were to request State transit assistance based on 25% of its operating expenses, the amount to be requested could be calcu- lated as follows: Given: Projected Operating Expenses = $941,399 Therefore: - $235,350 25% of Operating Expenses Using this criterion, the appropriate grant application should be for approximately $235,000. This last criterion has been chosen as the basis for Iowa City's FY1979 State transit assistance grant application. Because the City receives no federal operating assistance is available, it is requested that the State share in the burden of funding Iowa City's transit operation to the extent of $235,350, plus $13,700 for various capital items. In addition to the three criteria listed above, several other elements have been mentioned as being factors in the application evaluation pro- cess. 1. Revenue -to -expense ratio. The FY 1978 State transit grant stipulated that a revenue/expense ratio of .42 be retained. Iowa City Transit came very close to achieving this goal, posting a revenue/expense ratio of .413. (If the program of specialized transportation for the elderly and handicapped, which cost $27,827 and returned no revenue, had been deleted, the goal of .42 would have been met easily.) This achievement is all the more remarkable when one considers the fact that the average Iowa City Transit fare is only 21.6 cents. 2. Ridership goals. Last year's State transit assistance grant set forth a ridership goal of 1,490,000 passengers, an increase of six percent over the previous year. Iowa City Transit met and surpassed that figure, with projected patronage for FY1978 of 1,515,000. This figure represents an increase of better than 110,000 passengers, or eight percent. 3. Success of previous year's projects. The projects undertaken with State support in FY1978 have generally been successful: a. Evening Service -- During the first six months of operation 42,965 passengers have been carried, for an average of 280 a night. This figure is only slightly less than our goal of 300 riders per evening. In addition, it has been observed that the availability of evening service increases daytime ridership, perhaps by 100 or more riders per day. b. Expansion of Peak Period Service -- Data is not available to substantiate the exact number of additional transit trips generated by the extended peak -period service. However, during the months of December and May, when in past years �� tr 111CROr MED BY 1 JORM MICR+LA6 '401'IES MICROFILMED BY JORM 141CROLAB CEDAR RAPIDS AND UES MOINLS, 10wA "trippers" did not run, ridership was up by 12.1% and 18.6% respectively. Also, regardless of the exact numbers of additional trips, the level of riders comfort increased dramatically, as the extra buses relieved overcrowding. SEATS Specialized Elderly and Handicapped Service -- This pro- gram has been a success from its first month of operation. The goal of 800 rides per month for the in -city service has been met or exceeded every month, except during the coldest weather, and patronage of the system has been limited only by the vehicle's capacity. d. After-hours Taxi Service -- This project has not been implemented due to the local taxi operator's unwillingness to agree to certain civil rights provisions of the City's contract for service. e. Marketing Program -- An aggressive campaign has been undertaken to attract attention to mass transit and to demonstrate its potential. The City has utilized newspaper advertising, radio advertising, press releases, public service announcements, free -fare promotions, direct mail campaigns, and first-hand group presentations to get the transit message to the public. The record-breaking ridership levels attest to the program's success. System Productivity -- By several common productivity indices, Iowa City's transit system operates most efficiently. In FY1978 Iowa City Transit will carry 1,515,000 passengers at a cost of 51.8 cents per trip. The system will operate 613,775 revenue miles, at a cost of $1.28 per mile. The system will operate approximately 54,100 bus - hours, at a cost of $14.50 per bus -hour. 5. Public Acceptance -- The City of Iowa City has succeeded in developing a transit system that is extremely popular in the community. Routes are laid out so that 85% of Iowa City residents are within three blocks of a bus line, and service is provided on half-hour headways all day and at hourly intervals in the evening. The community has responded to this high level of transit service by riding the bus in record-breaking numbers. In four months this past year, new rider- ship records have been set and the projected patronage for the fiscal year is 1,515,000. This figure represents an increase of more than 110,000 passengers over FY1977, and indicates yearly ridership in excess of 30 trips per capita in Iowa City. Use of Funds -- Operating Expenses The City of Iowa City requests assistance to continue the transit im- provements begun during FY1978. The City does not seek to implement any new services but instead intends to use State operating assistance to keep from having to curtail any existing operations. j41001 IL14ED BY JORM MICR6LA9 i!gpi:i', i.1. 301%!.:; I i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MOI NLS, IOWA TABLE 1 RECONNENOED TRANSIT IMPROVEMENT PRIORITIES Recommended Policy Recommended Improvement Estimated Additional Operation PriorityArea Options Costs 1975 Dollars owa ty Cora v e ambus 1. Increased -15 minute headway, peak Peak Period hour, 1 route (Hawkeye), Service 9 months (Iowa City) $10,300 2• Increased -20 minute headways, peak Peak Period hour, 9 months Service 4 routes (Iowa City) 20.500 2 routes Coralville) 8,700 -6 minute headways, peak hour, 12 months 2 routes (Cambus) 37,800 3• Elderly and -Off-peak elderly, no Handicapped fare 7.000 11850 -Subsidized elderly taxi service, 50% of normal taxi fare 40,000 4,000 -Subsidized taxi service, 100% of fare above 25t 80,000 8.000 -Dial-a-Ride service,' 25t fare 135,280 13,628 4• ransit -Staggered work hours, Promotion employer subsidy, school trips, etc. 10,000 1,000 1.000 S. Evening -1 hour headways until Service 12 p.m., 6 days/week, 12 months, 11 routes (Iowa City) 132,000 6. Evening Service -30 minute headways to 10 p.m., 6 days/week, 12 months 11 routes (Iowa City)) 74,000 1 route (Cora1v111e) 15,000 7•eek-end -30 minute headways, Sat- ervlce urdays, 12 months 11 routes (Iowa City)) 43,000 1 route (Laralv111e) 6,000 8• eek -end -1 hour headways, Sunday, ervice 8 a.m, to 10 p.m., 12 months 11 routes (Iowa City)) 50,000 1 route (Coralv111e) 7,000 9. Increased Peak Period -20 minute headway, eak hour, 9 ervlce months, raining 7 routes (Iowa city) 30,900 10, oute -1 route to service Harrl- overage son Street parking lot (Cambus) 16,000 11, xtend -3 routes, service to vening 2 a.m, (Cambus) 23,800 *Johnson County: $40,000 cn MICROrILMED By JORM MICRbLAB Cf.DAI( It.+f !P; OLS 'mDII,LS M MOFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINLS, lOvIA The Johnson County Regional Planning Commission's Transit Development Program -- FY1977 Update identified nine potential improvements to Iowa City's transit operation. These improvements were prioritized by the Transit Advisory Committee, as shown in Table 1. The City has now imple- mented, in part or in full, priority items I, 2, 3, 4, 5, and 7. At the present time the City is not in a position to pursue any additional operating improvements, and will be unable to continue funding those al- ready implemented if increased State support is not available. If funding adequate to support the City's present transit operation is not forthcoming through the State's transit assistance program, cer- tain transit projects may have to be discontinued. Programs identified as potential candidates for abandonment include the following: Use of Funds -- Capital Items The City of Iowa City requests assistance in the acquisition of three capital items: A supervisory auto, bus stop signs and shelters, and a transit garage ventilation system. The supervisory auto is needed to replace the 1973 Dodge sedan cur- rently in use. The vehicle will be used for road supervision, for trans- portation of drivers to shift -change points, and for general administra- tive use by the office staff. The auto is one of several capital items to be requested in the City's upcoming UMTA grant application, and the MO requested from the State represents one-half of the estimated local share. Bus stop signs and shelters have been a crying need in Iowa City ever since the City took over operation of the transit system in 1971. The system currently has one small shelter and approximately two dozen bus stop signs. This acquisition would provide for signs at 400 stops throughout Iowa City and shelters at 30 high -transit -usage locations. Because this item is also to be included in Iowa City's U14TA grant, the $10,200 requested from the State will fund one-half of the local share, or ten percent of the total project cost. IdICROVILMCn By JORM MICR6LAB CLAR PA:!!) • J" 10crts; SAVINGS PROGRAM I. Supplemental SEATS service using taxis $6,000 20,500 2. Transit marketing program 90,600 3. Evening bus service 10,900 4. Extended peak -period service 5. Specialized elderly and handicapped 30,000 transportation via SEATS 56,800 6. Half-hour service on Saturdays 31,800 7. Half-hour mid-day service during summer The City of Iowa City is most reluctant to discontinue local any of these pro- level to continue grams, but funds are simply not available on the all of these services. Use of Funds -- Capital Items The City of Iowa City requests assistance in the acquisition of three capital items: A supervisory auto, bus stop signs and shelters, and a transit garage ventilation system. The supervisory auto is needed to replace the 1973 Dodge sedan cur- rently in use. The vehicle will be used for road supervision, for trans- portation of drivers to shift -change points, and for general administra- tive use by the office staff. The auto is one of several capital items to be requested in the City's upcoming UMTA grant application, and the MO requested from the State represents one-half of the estimated local share. Bus stop signs and shelters have been a crying need in Iowa City ever since the City took over operation of the transit system in 1971. The system currently has one small shelter and approximately two dozen bus stop signs. This acquisition would provide for signs at 400 stops throughout Iowa City and shelters at 30 high -transit -usage locations. Because this item is also to be included in Iowa City's U14TA grant, the $10,200 requested from the State will fund one-half of the local share, or ten percent of the total project cost. IdICROVILMCn By JORM MICR6LAB CLAR PA:!!) • J" 10crts; MICROFILMED BY JORM 141CROLAB CEDAR RAPIDS AND DES MDIIIES, IOWA Iowa City's transit garage was constructed with very little regard for proper ventilation. Consequently, the mechanics who work in the garage area are often exposed to high concentrations of diesel exhaust, which recent medical research has shown to be dangerous. Because the City is determined to provide a safe workplace for all its employees, it plans to install a ventilation system as soon as practical. The cost of this system of fans and heaters will be approximately 540,000. The City of Iowa City requests $3,000 in State assistance to make this much-needed improvement; the remaining cost will be funded from local sources. Goals and Objectives The overall goal of this application for assistance is to continue the high level of transit service initiated last year with State funding, and to avoid any abandonment Of service for lack of funds. As indicated earlier, a number of programs have been identified for potential deletion. The goals and objectives of retaining each are as follows: 1. It would be desirable to continue to pursue a supplemental SEATS service using taxis. This project was approved as part of the City's FY1978 Transit Assistance grant, but lack of staff time and inability to reach agreement with the local taxi operator have delayed imple- mentation. This project would in effect extend the hours of SEATS - type service and also allow for special trips on short notice which cannot presently be handled. The goal of this supplemental taxis servhandice app ed. provide increased low-cost mobility to the elderly and objective is the provision of 200 trips per month that could not be made with the existing SEATS program. 2. Continuing and building upon the marketing program begun in FY1978 is an essential element in attracting riders to Iowa City Transit. Marketing is exceptionally important in Iowa City, where the Uni- versity fosters a continually changing population. Although halmosteak all Iowa City Transit buses operate at (or above) capacity g P hours in the winter, there is plenty of room for additional riders off-peak and during the summer. A strong, continuing marketing pro- gram is needed to fill those empty seats. The overall goal of retaining our emphasis on marketing is to continue to increase transit awareness in the community, and to build rider- ship. The objective in this endeavor is to increase annual patronage by 2% with existing services, or if need be, to minimize the impact of any service reductions. 141caonu410 i JORM MICR6LAS BY UiinU {'.,M1�: ;P. I l.i 5101'IFS MILROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MUINLS, 10wA Continuing the evening service program is desirable if Iowa City is to provide a viable alternative to the private auto. Experience so far has shown that in addition to those persons riding at night (averaging 280 per evening at last count) the nighttime service also increases daytime ridership. Knowledge that the evening service will definitely continue should stimulate even greater use, par- ticularly among those choosing housing for the coming school year. The goal of continued evening service is the provision of transit as a more complete service to captive riders an as a more attractive alternative to those with a mode choice. A realistic objective is to again average 300 riders per evening over the entire year, includ- ing summer. 4. Providing extra peak -period service for the entire school year is essential in light of impending parking shortages downtown. If downtown parking is reserved as much as possible for shoppers, downtown employees will be encouraged to ride transit, and peak - hour capacity will be taxed to the limit. Also, transit riders are creatures of habit, and it is very difficult to attract riders to a new route or schedule over a short time span. When the extra buses are operated during the winter only, the worst weather and most crowded buses are past before people learn which of the extra buses serves them best. The goal of this project is to increase the usefulness of the extra buses to maximize peak -period capacity. A quantifiable objective is to average 500 peak -period passengers per day on the "trippers" during January and February, the highest ridership months. 5. Continuing the present cooperation with Johnson County SEATS is important if the elderly and handicapped of Iowa City are to have access to a specialized transportation system designed to fit their needs. Because Iowa City Transit itself operates no vehicles equipped specifically for the elderly and handicapped, and because providing such service would essentially duplicate the existing SEATS program, it is most desirable to continue the present agreement with Johnson County SEATS. The goal of continuing this sponsorship of in -city SEATS service is to assure that all members of the community, regardless of their age or physical condition, are served by public transportation. The more concrete objective of the SEATS service is to provide a monthly average of 833 trips, an increase of five percent over FY1978. 6. Retaining the present half-hour service on Saturdays is particularly important for two reasons. First, downtown Iowa City will soon have a severe shortage of parking, and merchants there depend on Iowa City Transit to provide convenient transportation for shoppers and for employees. Second, the University, and particularly its medical com- plex, generate a large number of Saturday trips, trips that would not be well served on only an hourly basis. s•�e r MICROFILMED BY I JORM MICR4LA6 I-IILROFIL14ED BY JORM MICROLAB • CEDAR RAPIDS AND DES MOINES, IOWA The goal of retaining half-hour service on Saturdays is to continue Iowa City Transit's viability as a complete transportation alternative, particularly for the choice rider. The objective is to continue the present Saturday ridership average of 3,000, and through various promotions build that patronage by five percent. 7. Retaining the present half-hour midday service during the summer months is essential to Iowa City Transit, particularly in light of the large number of riders traveling to and from downtown and the University during off-peak times. In addition, the value of free transit provided to the elderly and handicapped between the hours of 9 a.m. and 3 p.m. would be severely diminished if service were reduced to hourly headways. The goal to be achieved by avoiding this reduction in service would be the continuation of current levels of midday ridership. It is impossible to estimate with the data available the number of persons affected or the reduction in transit usage caused by this cutback. S:. •tf MCWILMED BY JORM MICR+LA6 iLDAI: HAI [: • ALS MINES i i I-IILROFIL14ED BY JORM MICROLAB • CEDAR RAPIDS AND DES MOINES, IOWA The goal of retaining half-hour service on Saturdays is to continue Iowa City Transit's viability as a complete transportation alternative, particularly for the choice rider. The objective is to continue the present Saturday ridership average of 3,000, and through various promotions build that patronage by five percent. 7. Retaining the present half-hour midday service during the summer months is essential to Iowa City Transit, particularly in light of the large number of riders traveling to and from downtown and the University during off-peak times. In addition, the value of free transit provided to the elderly and handicapped between the hours of 9 a.m. and 3 p.m. would be severely diminished if service were reduced to hourly headways. The goal to be achieved by avoiding this reduction in service would be the continuation of current levels of midday ridership. It is impossible to estimate with the data available the number of persons affected or the reduction in transit usage caused by this cutback. S:. •tf MCWILMED BY JORM MICR+LA6 iLDAI: HAI [: • ALS MINES M MICROFILMED BY JORM MICROLAB • CEDAR RAPIDS AND DES MOINES, IOWA 8. THIRD PARTY AGREEMENTS During FY 1979, the City of Iowa City plans to enter into two third -party agreements which involve State transit assistance funds. Both of these agreements involve specialized transportation service for the elderly and handicapped. The City expects to enter into an agreement with Johnson County SEATS for in -city dial -a -ride service. The cost of this service will be approximately $30,000. Although negotiations on several details of the proposed agreement are still in progress, a draft agreement is included at the end of this section. The City hopes to negotiate an agreement for supplemental SEATS service with the local taxi operator. This concept would provide service to the elderly and handicapped above and beyond the present SEATS operation. The expected cost of this program is $6,000. A draft agreement is included at the end of this section. Proposals which explain in detail the operation of both of these third -party agreements are also included. �? MICROFILMED BY JORM MICR�LAB l:E 11NI ilA'CS JL5 M01'ICS hIICROFILMED BY JORM MICROLAB Source of Funds Property Tax Farebox Revenues Advertising & Misc. Sales Federal Revenue Sharing • CEDAR RAPIDS AND DES MOINES, IOWA 9. HNANCIAL AGHM:, ENIS Amount • Period Available $246,466 7/1/78 - 6/30/79 320,000 7/1/78 - 6/30/79 2,650 7/1/78 - 6/30/79 213,285 7/1/78 - 6/30/79 Total 782,401* * This amount represents the moneys available for all transit expenditures, both operating and capital. Capital itens budgetcTTor F'Y1979 total $58,040. *Briefly note any restrictions on thu use of these funds. 1 hereby certify that the above listing represent:; a complete and thorough disclosure of all funds received by or eligible for receipt by the City of Iola City _-_(agency name). Name: Rosemary Vitosh _ Signature: _ Title: Finance Director Address: Civic Center, 410 E. Was ton St. Iota CiViI2a52240 'telephone: 319 / 354-1800 (Arca) 141CROFIL14ED BY JORM MICR+LA6 , LLOM 01'174 - Ji'$ MINE' ■