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Home My WebLink About2007-10-04 Info Packet I = J. ~~~~~ ~~::r~rm.m~ ....... ~ ~ CITY OF IOWA CITY www.icgov.org CITY COUNCIL INFORMATION PACKET October 4, 2007 MISCELLANEOUS IP1 Tentative Council Meetings and Work Session Agenda IP2 Memorandum from Mayor Wilburn to Area Legislators: Meeting to identify legislative priorities for the upcoming session IP3 Letter and application from the City Manager for: Community Event and Program Funding FY09 IP4 Memorandum from the Associate Planner to the Interim City Manager: Notifications to property owners in the historic and conservation districts IPS Memorandum from the Neighborhood Services Coordinator and Intern: Neighborhood Calming Guide - A guide to understanding and utilizing Iowa City's Nuisance Ordinances IP6 Building Permit Information September 2007 IP7 Fiscal Year 2007 Annual Report of Boards, Commissions, and Committees IP8 Reception for Ralph Wilmoth - October 12, 2007 Johnson County Administration Building IP9 Memorandum from Robert Beezat, The PAR Group: City Manager Recruitment DRAFT MINUTES IP10 Housing and Community Development Commission: September 20,2007 IP11 Economic Development Committee: September 13, 2007 I;;; 1 --= -e:'i ~~~j!:'t ~~..gg.~ ......,.. ..&L. CITY OF IOWA CITY City Council Meeting Schedule and Work Session Agendas [JEJ October 4, 2007 www.icgov .org TENTATIVE FUTURE MEETINGS AND AGENDAS I . MONDAY, OCTOBER 15 6:30p Council Work Session Emma J. Harvat Hall . TUESDAY, OCTOBER 16 7:00p Formal Council Meeting Emma J. Harvat Hall . MONDAY, NOVEMBER 5 TBA Council Work Session 7:00p Special Formal Council Meeting Emma J. Harvat Hall . THURSDAY, NOVEMBER 8 Emma J. Harvat Hall 6:30p Special Work Session/Orientation 2007-2008 City Councils · Separate Agenda Posted . MONDAY, NOVEMBER 12 Veterans' Day - Offices closed . THURSDAY, NOVEMBER 22 Thanksgiving Day - Offices closed . FRIDAY, NOVEMBER 23 Thanksgiving Day Holiday - Offices closed . MONDAY, NOVEMBER 26 6:30p Special Council Work Session Emma J. Harvat Hall . TUESDAY, NOVEMBER 27 7:00p Special Formal Council Meeting Emma J. Harvat Hall . MONDAY, DECEMBER 10 6:30p Special Council Work Session Emma J. Harvat Hall . TUESDAY, DECEMBER 11 7:00p Special Formal Council Meeting Emma J. Harvat Hall . WEDNESDAY,DECEMBER19 4:30p Joint Meeting Coralville . MONDAY, DECEMBER 24 Christmas Holiday - Offices closed . TUESDAY, DECEMBER 25 Christmas Day- Offices closed . TUESDAY, JANUARY 1 New Year's Day - Offices closed [jf[] l ~ 1 -~= -..... ...,....--....... ~~~~~ ~<;;;;r~...~ .....::.- CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (319) 356-5000 (319) 356-5009 FAX www.icgov.org (HARD COPY - ORIGINALLY SENT ELECTRONICALLY ON OCTOBER 1) DATE: October 1, 2007 TO: The Honorable Robert Dvorsky The Honorable Joe Bolkcom The Honorable Jim Hahn The Honorable David Jacoby The Honorable Jeff Kaufmann The Honorable Vicky Lensing The Honorable Mary Mascher FROM: Ross Wilburn, Mayor RE: Meeting with Area Legislators The City Council ofIowa City would like to meet with legislators prior to the start of the session to identify legislative priorities for the upcoming session. Council would like to offer one of the following times: ~ Monday, November 26,5:30 PM * ~ Saturday, December 1, 9:00 AM ~ Monday, December 10, 5:30 PM * Please contact City Clerk Marian Karr (marian-karr@iowa-city.org or 356-5041) to select a date OR suggest another day and time. The meeting will take place in Harvat Hall of City Hall, 410 East Washington Street. Council will be discussing agenda items at an upcoming work session, and an agenda prepared for the joint meeting based upon that discussion. I will forward an agenda to you with confirmation in the near future. Thank you for setting aside time to meet with us and we look forward to a short productive meeting. *Followed by a regular Council work session ,~ J. t~~~8t 'C"..... "IIII.~.~~ --,.;:~ - --:...~ ......<.-..&a- CITY OF IOWA CITY www.icgov.org ~ Date This letter and application sent to FY08 recipients. See attached list. OFFICE OF THE CITY MANAGER Name Address City, State, Zip Dale E. Helling Interim City Manager dale-hell ing@iowa-city.org Dear Attached you will find an application for Community Event and Program Funding for FY09. Please complete the application and return it to the City Manager's office on or before November 1, 2007. If you have any questions, please feel free to contact Kathi Johansen at 319 356-501 O. Sincerely yours, Dale E. Helling Interim City Manager Enclosure cc: City Council 410 E. Washington Street Iowa City, IA 52240 Phone: (319) 356-5010 Fax: (319) 356-5009 APPLICATION FOR COMMUNITY EVENT AND PROGRAM FUNDING FY2009 (July 1, 2008 - June 30, 2009) I ~ 1 ~~~!:'t ~ _aD_' ....,..~ CiTY OF IOWA CiTY Name of event/program: Date(s) of event/program: Did you receive funding from the City for this event/program last year? Yes 0 Noo If yes, how much - July 2007 (FY08) $ Amount requested from City of Iowa City - July 2008 (FY09) $ Location of event/program: Name of organization: Contact person: Day Phone: Mailing address: Street City Zip Estimated number of individuals expected to attend: Describe the event/program and all activities that will occur: How does this program/event benefit the Iowa City area? If this is an increase or decrease from previous City funding, please indicate why: Estimated Major Expenses Description Amount $ $ $ $ $ Total Budget for EvenUProgram $ List Proposed Revenue Sources Description* Requested Amount Requested City Funding $ $ $ $ $ Total Funding for Program $ *List public and private organizations, sale of items, etc. This application must be filled out completely. If more space is necessary an additional page may be submitted. Applications must be received on or before November 1, 2007, to be considered for FY09 funding. Please submit to: Dale Helling, Interim City Manager City Hall 410 E. Washington Street Iowa City, IA 52240 Applicants will be notified of the Council meeting when funding allocation discussion will occur. Call the City Manager's Office at 356-5010 if you have questions. FY08 Community Event and Program Funding Recipients All-Iowa New Horizons Band Extravaganza Nancy Wombacher 3644 Elgin Drive Iowa City, IA 52245 Conner Center Karen Kubby/Keith Ruff 730 S. Dubuque Street Iowa City, IA 52240 Field to Family - JCLFA Leah Wilson 4434 580th Street SE Lone Tree, IA 52755 Hancher's 35th Anniversary Gift to Iowa Charles Swanson and Judith Hurtig 231 Hancher Auditorium Iowa City, IA 52242-1794 Iowa City Community String Orchestra Ronda Marshall 1339 Cedar Street Iowa City, IA 52245 Iowa City/Coralville Jaycees Tom Lin 325 E Washington Street Iowa City, IA 52240 Johnson County Historical Society Shaner Magalhaes 860 Quarry Road Coralville,IA 52241 Ralston Creek Fair and Flea Market Tom Walz 401 S. Gilbert Street Iowa City, IA 52240 Riverside Theatre Shakespeare Festival Sara O'Leary 213 N. Gilbert Street Iowa City, IA 52245 Summer of the Arts Lisa Barnes PO Box 3128 Iowa City, IA 52244 ~ Iowa Cit\ Historic Preservation Commission (H\' II all. 411' I', \X ,ISI11IlUJ' )11 Street. I mva em, 1\, MEMORANDUM , ".. cP1 /, ~ y OL. r Q~- /' Date: October 16, 2007 To: Dale Helling, Interim City Manager, ('., From: Sunil Terdalkar, Associate Planner 'r Re: Notifications to property owners in the historic and conservation districts You requested information about the methods used to provide notice to owners of properties in historic and conservation districts, and the owners of local historic landmarks. Annually the Historic Preservation Commission sends a letter to each property owner with a map of the respective historic or conservation district. The letter provides a list of common projects that need to be reviewed by the Commission, as well as the list of work that does not need review by the Commission. The property owners are informed that the projects are reviewed for compliance with the Iowa City Historic Preservation Guidelines. The guidelines are published in the Iowa City Historic Preservation Handbook, which is available in print and in electronic format on the City web site (www.icgov.org/HPhandbook). The handbook contains useful information including the historic review process, district maps, architectural style guide and common architectural terms. As the districts are overlay zones, the boundaries of all the districts are also delineated on all the zoning maps. The letter also contains the phone number, address and email address of the historic preservation staff person. Similar letters are also sent to the owners of locally designated landmark structures. Street signage is another way of informing residents, visitors and property owners about the location of historic districts. Several curbside informational signs have been installed for each historic district at or near the district boundaries. Currendy the signs are generic, and the Commission is proposing to update the sings to include the name of each district. The landmark properties are identified with individual plaques on each building. Please let me know if you have comments. cc: Tim Weitzel, Chair, Historic Preservation Commission Jeff Davidson, Director, Department of Planning and Community Development Bob Miklo, Senior Planner 1 ~ 1 -~= -~ ~~W~'t ~::r"F" ---. ... CITY OF IOWA CITY~ MEMORANDUM Date: October 3, 2007 To: Iowa City City Council Re: Marcia Klingaman, Neighborhood Services Coordinator Brandy Howe, Neighborhood Services Intern Neighborhood Calming Guide - A guide to understanding and utilizing Iowa City's Nuisance Ordinances From: Attached is a new publication produced by the Iowa City Office of Neighborhood Services. It is a step-by-step guide to understanding and utilizing Iowa City's Nuisance Ordinances and how to deal with "problem properties" - those properties that just seem to have ongoing issues and nuisance type activities going on. A complete list of behavioral, maintenance and vehicular issues are discussed with information regarding who you need to contact to address those issues. There are also step-by-step instructions on how to access on-line information about Iowa City properties so you can find out information on your own such as the owner of the property, what complaints have been made regarding various properties and what the outcome has been. There is also information about the accessing the Daily Activity Logs of the police department so you can follow what transpires regarding calls to the police. It is being distributed to neighborhood associations at their meetings or is also available on -line at www.icqov.orq/neiqhborhoodcalminq and will soon be available in hard copy at City Hall or the Iowa City Public Library - or you can call 356-5237 and we can get you a copy. Neighborhood Calming: A guide to understanding and utilizing Iowa City's Nuisance Ordinances .'~l . <l'f). 11/., ./~/II ~/:". ,- ..~ /11'.1' 1'1111' ,. TABLE OF CONTENTS IS THERE A PROBLEM PROPERTY IN YOUR NEIGHBORHOOD? BEHAVIOR Disorderly House. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Public Intoxication. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. .... 5 Underage Drinking. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Animals. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , . . .6 PROPERTY MAINTENANCE Garbage. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Tall Lawn/Weeds. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Over Occupancy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8 Snow and Ice. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Trash & Debris in Yard. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 VEHICULAR CONCERNS Illegal Parking. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Inoperable Vehicles. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ,11 RESOLUTION SECTION Step 1: Talk to your Neighbor. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12 Step 2: Property Information Look-up. . . . . . . . . . . . . . . . . . . . . . . . .13 Step 3: Talk to Surrounding Neighbors. . . . . . . . . . . . . . . . . . . . . . . .14 Step 4: Talk to the Landlord. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14 Step 5: File a Complaint. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Step 6: Checking the Status of a Complaint. . . . . . . . . . . . . . . . . . . .17 Step 7: Rental Permit Sanction Enforcement Steps. . . . . . . . . . . . . . 18 Step 8: The Imposition of Rental Permit Sanctions. ............ .20 Glossary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 This booklet will help make things easier by giving you the information you need to productively address neighborhood problems. The BEHAVIOR, PROPERTY MAINTENANCE, and VEHICULAR CONCERNS sections cover some of the more common property problems you may be experiencing and spells out the City's regulations. You can learn how problems can be addressed in the RESOLUTION SECTION. 2 IS THERE A PROBLEM PROPERTY IN YOUR NEIGHBORHOOD? Have you experienced the following in your neighborhood? + Raucous parties that keep you awake at night? + Furniture, appliances, or garbage left in yards instead of making a trip to the landfill? + Trash and debris left in yards after a party? + Cars parked on the street for weeks without being moved? + Grass and weeds that have grown up to your knees? If so, you may have a problem property on your hands. Fortu- nately, the City of Iowa City adopted the Iowa City Nuisance Ordinance in 2003 which can effectively help reduce such problems. The main focus of the Nuisance Ordinance is to ensure that property owners and renters are held accountable for their problem properties. Oftentimes just one problem property can severely impact the quality of life in the surrounding neighborhood. Before you pursue any formal complaint process, we strongly encourage you to consider approaching your neighbor and/or the property owner with the issue. Oftentimes younger renters simply are not aware of the impact they may have on the neighborhood. However, if you find this approach is not successful, you can play a critical role in putting this new ordinance to work. In order for it to work, it is necessary to report these problems to the City as staff members are not always able to look out for problem properties. They rely on good neighbors to bring attention to these problems. It is also important to notify the City if problems seem to be recurring on a particular property. Without good neighbors drawing attention to problem properties, the Iowa City Nuisance Ordinance will not be effective. 3 BEHAVIOR DISORDERLY HOUSE It is illegal to permit or allow to continue quarreling, fighting, disorderly conduct or any other conduct that threatens in- jury to persons or damage to property or loud, raucous, dis- agreement noises to the disturbance of neighbors or gen- eral public coming from property you own or occupy. That means that if you can hear noise from the party next door while you are in your bed, the party is most likely too loud. Please call: The Police Department (319)356-5275 (City Code: 8-5-5-A) GENERAL NOISE VIOLATIOINS Creating loud or unreasonable noise using amplified sound equipment at any time is in violation of the City's noise ordi- nance if the sound is plainly audible across a residential property boundary. Also, handling crates, containers, build- ing materials, garbage cans, or similar objects out- doors to create a noise dis- turbance between the hours of 10:00 P.M. and 6:00 A.M. is prohibited. Construction equipment should not be operated be- ~ tween 10:00 P.M. and 7:00 A.M. without a permit from- the city engineer. If some- one/something in your neighborhood is creating this type of noise, just call: Housing and Inspection Services (319)356-5120 (City Code: 6-4-4-A-l-a) 4 BEHAVIOR PUBLIC INTOXICATION The Code of Iowa states that a person shall not be intoxi- cated or simulate intoxication in a public place. Violating this statue is a simple misdemeanor. Generally, persons will be arrested if they have a BAC (blood alcohol content) of over .10 and have drawn negative attention to themselves or are a danger to themselves or the public. The Police Department (319)356-5275 (City Code: 17-5-6-4-C-8-4) If someone in your neighborhood is walking the streets while intoxicated and you feel that he or she repre- sents a danger, please call: UNDERAGE DRINKING The Code of Iowa entitled Possession of Alcohol Under the Legal Age (PAULA) states that underage drinking and pur- chasing alcohol for minors are illegal acts. Also, if a person is hosting a party where underage drinking is taking place, the host can be arrested. If you suspect that your neighbors under the legal age of 21 are drinking alcoholic beverages, or that your neighbors are serving alcohol to those under the age of 21, you should call: The Police Department (319)356-5275 (City Code: 4-2-5-A) 5 BEHAVIOR ANIMALS No person should ever cause or allow any animal in their care to make noises that disturb other neighborhood residents or the general public. That means that allowing a dog to bark excessively is offensive to surrounding neighbors and is in violation of the City Code. Permitting any animal to run at large could result in that animal being impounded. The animal's owner is responsible for the impoundment fee and must provide a veterinarian's certificate showing that the animal is up to date on rabies vaccination in order to retrieve his or her pet. No person should neglect, abandon, or abuse any animal. All pets should be provided with adequate care, food, water, exercise, sanitation, space, indoor and outdoor shelter, and veterinary care. If your neighbor is mistreating Fido, or allowing him to run wild or bark excessively, please call: Animal Control (319)356-5295 (See City Code: 8-4-5-B, 8-3-4-B, 8-3-3-A) ~(" " . ~. t .. · l"'!Io.- \. .;l/iJ' ~ - "'\ . 6 PROPERTY MAINTENANCE GARBAGE Garbage containers should be placed upon the curb in front of the residential dwelling. Each type of waste (refuse, re- cycling, untreated wood, yard waste) should be separated and easily identifiable. Placement of containers should occur no later than 7:00 A.M. on the garbage pickup day and no earlier than 3:00 P.M. on the day before trash pickup. Containers should be removed from the curb on the same day that the collection occurred and should be re- turned to a location near the side or back of the building. If your neighbors leave their garbage cans out for days after collection day, you should call Housing & Inspection Services. TALL LAWN/WEEDS Iowa City's grass/weeds ordinance is in effect when lawns grow higher than 14 inches. Plant growth should never obstruct streets or sidewalks regardless of height. Included in the regulation are undeveloped lots, adjacent parking areas, alleys, and public right of ways up to the center line. Plants and tall grass should never impede vehicular or pedestrian travel. If someone in your neighborhood is violating the weed ordinance by allowing his or her grass to grow too high or by allowing weeds to obstruct a public right of way, please contact: Housing and Inspection Services (319)356-5120 (See City Code: 16-3H-9-D and 6-3-2-B ) 7 PROPERTY MAINTENANCE OVER-OCCUPANCY Every residential dwelling in Iowa City has a maximum occu- pancy limit that depends on the zoning designation for the area. Over-occupied units can have a negative effect on the neighborhood by limiting parking and causing increased noise disturbances. If you suspect that a rental unit in your neighborhood may be over-occupied, start by checking the City's online rental permit database. It's easy! All you need is the property address. 1. Go to www.icgov.org. 2. Click on the dark blue 'Services' tab at the top of the page. 3. Scroll down beneath the 'Housing' heading and click on 'Rental Housing Inspection.' 4. Under the 'Rental Permit' heading, select 'Search for a Rental Permit.' 5. Click on the first letter (or number) of the street name of the property you are searching. 6. Click on the street name, then on the next page, click on the range of addresses for the property you are searching. 7. Scroll to the bottom of the page under 'Unit Specific Information. ' Here you can see the unit number, the number of bedrooms in the unit, and the maximum occupancy number, which pertains to unrelated persons. The property owner contact information is available on the rental permit as well as the "agent" for the property (if applicable). The occupancy rule for owner- occupied housing is dependant upon the City Code's definition of "household," which can be found in section 14-9A-1. If after viewing this information you suspect that a unit is over the occupancy level, please call: Housing and Inspection Services (319)356-5130 (See City Code: 14-2-C-5) 8 PROPERTY MAINTENANCE SNOW AND ICE Iowa City's Nuisance Ordinance states that snow and ice accumulations of more than 1" should not remain on a side- walk for more than 24 hours. The entire width of the sidewalk must be cleared free of snow or ice. If someone in your neighborhood is vio- lating the ordinance by al- lowing snow or ice to ac- cumulate on public side- walks adjacent to his or her yard, please contact: Housing and Inspection Services (319)356-5120 (See City Code: 16-IA-8-A) -; TRASH AND DEBRIS IN YARD The Iowa City Nuisance Ordinance disallows "causing, permit- ting, or allowing any refuse, solid waste, garbage, upholstered furniture, noxious substances or hazardous wastes, junk, sal- vage materials to be collected in any place," or "to be thrown, left, or deposited in or upon any street, avenue, alley, side- walk, park, public square, public enclosure, or lot whether va- cant or occupied." This means that anytime trash and debris is accumulating in a neighbors' yard so as to become an eye- sore, it has become a nuisance and you should contact: Housing and Inspection Services (319)356-5120 (City Code: 6-1-2-A-2) 9 VEHICULAR CONCERNS ILLEGAL PARKING Parking at the same location on a city street for more than 48 hours is in violation of the City Code. Also, parking is prohibited in residential alleys and in the public right-of-way, which is the area of a driveway between the sidewalk and the street. Parking should never impede pedestrian or ve- hicular traffic. Trailers, semi-trailers, and other non-motorized vehicles (except bicycles) of any type and size shall not be parked on any street in a residential district, except for the purpose of loading or unloading. In these instances, parking of this type should never occur for more than 48 hours. Vehicles may not be parked on a roadway for the explicit purpose of display for sale. Parking is only allowed on ap- proved surfaces. Lawns are not approved and parking on gravel areas is approved ONL Y if the area has been con- tinuously maintained as gravel parking. You can check to see if the gravel parking area is approved by calling 356- 5120 or 356-5130. If your neighbor is parking their vehicle illegally in your neighborhood and it is becoming a nuisance, please call: The Police Department (319)356-5275 (See City Code: 9-4-4-H, 9-4-I-A-8, 9-4-4-C, 9-4-4-G) *Some condominium communities have private streets, which are marked with blue street signs rather than green. If you live in a condominium community on a private street, parking issues should be reported to the condo association and not to the police department. 10 VEHICULAR CONCERNS , INOPERABLE VEHICLES A vehicle is considered inoperable if it exhibits one of the following characteristics: broken glass; a broken or loose tailpipe, fender, bumper, door, wheel, steering wheel, trunk top, or hood; a missing engine or wheel; an inability to move in forward and reverse; or is a habitat for mice, rats, snakes or other vermin. Inoperable vehicles, according to the City's Nuisance Ordi- nance, may not be parked for more than 48 hours on public or private property within the city unless they are kept within a building or are parked in a junkyard or other auto-oriented use. If your neighbor's broken down Chevy is really irritating you and is parked on private property, call: Housing and Inspection Services (319)356-5120 (See City Code: 6-1-2-0) If the vehicle is parked on the street, please contact: The Police Department (319)356-5275 11 RESOLUTION STEP 1: TALK TO YOUR PROBLEM NEIGHBOR The first step in resolving a neighborhood problem is to talk to your offending neighbor. If you explain the problem and why it is bothering you, hopefully they will respond and problems will decrease. Oftentimes tenants simply are not aware of the rules of the neighborhood. Younger tenants may have never lived on their own before. Iowa City's Office of Neighborhood Services created a book- let called "Stepping Off Campus" which is primarily designed for students but is of use to everyone. It explains everything you need to know about being a good neighbor and is some- thing you can give to your neighbor if you think it would be helpful. Stop by City Hall to pick up a copy or contact the Office of Neighborhood Services at 356-5237 and they can get you a copy. It is also available on the City's website at: http://www.icgov.org/offcampuslindex.htm . In the case that filing a complaint becomes necessary, be sure to keep a record of any contact you have with your neighbor. That way, you will know the dates and responses you have received and can provide the information to the Police Department or Housing and Inspection Services. 12 RESOLUTION STEP 2: PROPERTY INFORMATION LOOKUP In dealing with nuisances, information about the property can help strengthen your case. You can check to see if there have been other complaints about the property. It's easy! 1. Go to www.icgov.org. 2. Click on the dark blue 'Services' tab near the top of the page. 3. Scroll down the list of City services and under the Housing section, click on 'Property Information Lookup.' 4. Click on the link to 'Find information about a parcel of land.' 5. At this point, you are able to search by parcel number, owner name, or the address of the property. In most cases, you will search by address. 6. Click on the parcel number for the correct property, scroll to the bottom of the page and view any cases associated with this parcel of land. Complaints begin with 'COM' in the case number and citations begin with 'CIT.' Remember that a 'COM' (complaint) does not necessarily mean that a 'CIT' (citation) was issued. You will need to look further into the file to determine whether a complaint led to a citation. By clicking on the case number, you can view the activities associ- ated with the case, including the status of the case. The abbreviations are: ABD Abandoned building CIT Citation COM Complaint CRI Criminal complaint EXC Special exception request MOD Minor modification MEC Mechanical permit REN Rental permit RPS Rental Permit Sanction V AR Variance request 13 RESOLUTION STEP 3: TALK TO SURROUNDING NEIGHBORS If you are concerned that a property may be a nuisance, other neighbors may have problems with it too. Speak to them about the problem. Mention the Nuisance Property Ordinance and that they can help by reporting problems. Receiving multiple complaints about a problem re- emphasizes to the landlord or City that the problem is in- deed significant. STEP 4: CONTACT THE LANDLORD Landlords have a vested interest in maintaining good tenants who do not cause trouble in the neighborhood. If a nuisance persists, landlords may have their rental permits revoked. (See OVER-OCCUPANCY on how to look up a rental permit online to find the landlord's contact informa- tion). Be sure to express all of your concerns to the landlord and explain that you have already spoken to the tenants about the problem with no luck. By contacting the landlord, you are keeping them apprised of any troublesome situa- tions involving their property. They will want to know if their tenants are not being good neighbors. 14 RESOLUTION STEP 5: FILE A COMPLAINT If problems persist after you have spoken with the tenant and the landlord, you really have a stubborn problem prop- erty on your hands! Be persistent. Filing a formal com- plaint is easy and can be done either online or over the phone. Depending on the situation, you will file a complaint to either the Police Department or to the Housing and In- spection Services Departments. See pages 3-10 of this bro- chure to determine the appropriate department with which to file the complaint. ALL COMPLAINTS CAN BE HANDLED ANONYMOUSLY. If you decide to file your complaint over the telephone, please have this information handy: . The property address . The circumstances and dates of the incidents for which you are filing the complaint. . Any other complaints that you know have been filed against the property. See page 13. . Knowledge of any citations that have been issued. 15 RESOLUTION STEP 5: FILE A COMPLAINT, CONTINUED If your complaint is a Housing and Inspection Services issue, you may also file it online anonymously. . Go to www.icgov.org. . In the upper left corner of the city homepage, you should see a section called 'Citizen Service Center.' Click on the link to 'Report a problem.' . Click on 'Tall GrasslWeeds,' Inoperative/Obsolete Ve- hicle,' 'Parking on Unapproved Surfaces,' or if none of these apply, click on '...more.' . You will now be taken to the screen to 'Report a Prob- lem.' . Use the first pull down menu to select the heading that best typifies your problem. Next, fill in the address of the problem property. Then, you are asked for the proximity. Use the pull down menu to explain where on the property the problem is occurring. . Last, you are able to explain the situation fully. You are allowed up to 500 words. This box is a good chance to mention if you have had other similar prob- lems with the property so that the inspector will know whether this is a first time problem or if this is a contin- ual problem property. . Under citizen information, you are able to fill out your personal information, such as name, company, ad- dress, etc. You are not obligated to fill in this portion of the online form. However, if you would like to be con- tacted with a response to your complaint, you should fill out the citizen information. Information you provide in this section is NOT disclosed to the property owner or the tenant. . When you have completed the form, click on 'Submit Action Request.' Remember that online complaints to Housing and Inspection Services are only read during normal business day hours, Monday through Friday, 8:00 A.M. to 5:00 P.M. 16 RESOLUTION STEP 6: CHECKING THE STATUS OF A COMPLAINT The Iowa City Police Department maintains a daily activity log that gives information about every police activity that occurred that day. You can access the log as follows: . Go to www.iowa-city.org/police/docket.asp. . Each incident number has the corresponding activity, disposition, address, and time reported. The disposition should tell you whether the incident led to a citation. To find out more information about an incident number, click on the number on the left column. Under the details section, you can often read the officer's notes about the in- cident. The information contained in the daily activity log can be useful to you in that you will know how your complaint was handled. Also, you can check to see if there have been any other complaints about the property. 17 RESOLUTION STEP 7: RENTAL PERMIT SANCTION ENFORCEMENT STEPS The City of Iowa City recognizes that rental properties with chronic code violations have a negative impact on the quality of life, safety, and health of the neighborhoods in which they are located and that these violations tax City services. In 2003, the City adopted the Nuisance Property Ordinance to help fulfill the goal of peaceful habitation in Iowa City. Thanks to this ordinance, the City may impose rental permit sanctions after receiving 1-3 complaints about the property (depending on the type of complaint) in a 12 month period. There are two different categories of nuisance property complaint cases. One category contains nuisance, zoning, building and housing complaints the other category deals with criminal complaints. This means that the City has the authority to issue a Reduced Term Rental Permit (one- year), a Rental Permit Suspension (up to 180 days), or a Revocation of Rental Permit. Sanctions may be applied to the individual dwelling unit, the entire rental unit, or the en- tire premises. Before issuing any of these sanctions, the City must first provide written notice via regular mail to the owner of the property where the code violations occurred. If a second criminal code complaint violation occurs within 12 months, a code compliance meeting with the landlord and the tenants is required where they must reach a code compliance agreement. The notice of the meeting is sent by regular mail within 10 working days of contacting the prop- erty owner. If three nuisance, zoning, building or housing code written notices of violations have been issued within a 12 month period, a code compliance meeting would also be required. 18 RESOLUTION The purpose of this meeting is to obtain a code compliance settlement agreement in which the owner and tenants agree to take corrective action to avoid future code viola- tions. If the property owner or tenant does not attend the scheduled code compliance meeting, fails or refuses to sign the code compliance agreement, or fails to comply with the guidelines outlined in the agreement, the City may then impose a rental permit sanction. In deciding the severity of the rental permit sanction, the City will take into account: . Level of cooperation of the parties to resolve issues. . Level of disturbance associated with the violations. . Impact of violations on neighbors or other victims. . Degree to which parties have taken reasonable steps to resolve the problems. . History of City and State code violations. Property owner defenses to an enforcement action: . Reported the violation to law enforcement. . Evicted or attempted to evict tenants charged with a vio- lation. . Undertook reasonable means to avoid a recurrence of code violations. . Executed a property management action plan. 19 RESOLUTION STEP 8: THE IMPOSITION OF RENTAL PERMIT SANCTIONS Sanctions may be applied to an individual dwelling unit, the en- tire rental dwelling, or the premises. Each separate violation counts as a basis for a rental permit sanction unless the owner qualifies for a defense to an enforcement action. The following sanctions may be imposed upon a rental permit: 1. Reduced Term Rental Permit (one-vear) The Director of Housing and Inspection Services may issue a reduced term rental permit for any of the following reasons: If the owner, occupant, or any guest has on two or more sepa- rate occasions within a 12-month period been issued criminal complaints for violations of the following provisions of the Iowa Code, City Code, or U.S. Code on the premises of a rental property: + Controlled substance + Possession of alcohol + Assault under the legal age + Willful injury + Criminal mischief + Terrorism + Trespassing + Stalking + Interference with official + Trafficking stolen weap- acts ons + Disorderly conduct + Reckless use of a firearm + Obstructing an officer + Consumption of alcohol in + Damaging or defacing a public place property + Alcohol intoxication in a + Indecent exposure public place + Disorderly house 20 RESOLUTION The owner, any occupant, or any guest has on three or more separate occasions within a 12-month period been issued municipal citations or written violations of the City Code of Iowa City on the premises of a rental property: . Building or housing codes . Zoning ordinance . Nuisance ordinance . Weed ordinance . Graffiti 2. Suspension of Rental Permit The Director of Housing and Inspection Services may sus- pend a rental permit for any of the following reasons: . Failure to comply with the conditions of the reduced- term rental permit. . Failure to comply with a court decision concerning the violation of any provisions of Section 14-5E-19. . Adjudication by the court that the owner, owner's desig- nated agent, or person acting on behalf of the owner has either violated the maximum occupancy provisions of the City Code, legally used or allowed the illegal use of uninhabitable or nonoccupiable space or illegally con- verted space to habitable use. . Failure to comply with an order to abate a dangerous building. . Failure to comply with any emergency order or plac- arding of a structure. . Additional violations by the tenants or owner of the Iowa Code, City Code or US Code occur within one year of the conditions imposed pursuant to the reduced-term rental permit. 21 RESOLUTION 3. Revocation of Rental Permit The Director of Housing and Inspection Services may issue a revocation of rental permit for any of the following reasons: . Failure to comply with an order to abate a dangerous building . Failure to comply with an emergency order of a structure . Failure to comply with suspension of a rental permit . more than one basis for rental permit suspension within two years of the re-instated permit previously having been GLOSSARY Code Comoliance Settlement Aareement A written agreement that shall include a list of specific actions and a specific schedule of deadlines for actions to abate the cur- rent violation and to avoid further code violations. It may also include provisions for periodic reassessment of the agree- ment or any written modification of the agreement. Informational Disclosure and Acknowledaement Form The disclosure form that landlords and tenants are required to sign includes information about the occupancy limit, the names of all tenants, fines that can be imposed for violations, along with regulations and enforcement provided by the Nuisance Property Ordinance. Prooertv Manaaement Action Plan The property management action plan shall be a detailed written response from the property owner or owner's designated agent describing the manner in which the property owner will, within his or her legal authority, make a good faith effort to pre- vent nuisance activities from continuing. The plan shall be filed with the Department of Housing and Inspection Services for ap- proval within 10 working days from the date of the notice of viola- tion sent to the owner or owner's designated agent. 22 GLOSSARY Prooertv Manaaement Performance Guarantee A cash deposit, certified check or irrevocable standby letter of credit in the amount of the estimated cost of the enforce- ment costs, to be determined by the City Manager or designee. Reduced Term Rental Permit (one-vear) The reduced-term rental permit will be a one-year rental permit required to be renewed annually. This sanction shall be in effect for a period of not less than four years. Annual licensing inspec- tions and fees are required. The Director may require any of the following with the issuance of a reduced-term rental permit: compliance with Iowa Code and/or City codes, submittal of a copy of the current lease agreement, payment of all City fees, payment of all court costs and fines, execution of a property management action plan, provision of a property management performance guarantee, and any other information the City deems necessary for enforcement of any provision of the Iowa Code or City Code. Rental Permit Susoension A rental permit shall be suspended for no more than 180 days beginning from the date of the Director's decision or a court rul- ing on a municipal infraction and no later than at the end of the current lease period unless a property management plan is executed. Revocation of Rental Permit A rental permit shall be revoked for not less than one year begin- ning from the date of the Director's decision or a court ruling on a municipal infraction. 23 REMEMBER. . . . No one wants to complain about their neighbors, however, the City of Iowa City needs the assistance of your watch- ful eyes to help identify problem properties in your neighborhood. Iowa City's Nuisance Ordinance will not be effective if is not enforced. If we all work together we can make Iowa City a more inviting place to call home. '" _ ~r/". This guidebook was produced by the Iowa City Office of Neighborhood Services. This information is also available on the City of Iowa City website at icgov.org/ neighborhoodcalming or call 319-356-5237 for additional copies. 24 /"'~" ,,- " CiU / , t \ r..;,&...~ - J BUILDING PERMIT INFORMATION September 2007 KEY FOR ABBREVIATIONS . Type of Improvement: ADD - Addition ALT - Alteration REP - Repair FND - Foundation Only NEW - New OTH - Other type of construction Type of Use: RSF - Residential Single Family RDF - Residential Duplex RMF - Three or more residential RA C - Residential Accessory Building MIX - Mixed NON - Non-residential OTH - Other Page: 2 City of Iowa City Date: 10/1/2007 Extraction of Building Permit Data for To: 9/1/2007 From: 9/30/2007 Census Bureau Report IYm<. IYm<. Permit Number Name Address Imor Use Stories Units Valuation BLD06-00883 THOMPSON, DAVID C 1120 N DODGE ST ADD NON 2 0 $40,000 COMPLETE WORK REMAINING FROM BLD03-00218 NUMEROUS PLAN CHANGES DURING PROJECT--SEE LATEST APPROVED SET Total ADD/NON permits: 1 Total Valuation: $40,000 BLD07-00482 DON SANDERS 2713 E COURT ST ADD RDF 0 0 $15,756 ADDITION FOR DUPLEX UNIT Total ADD/RDF permits: 1 Total Valuation: $15,756 BLD07-00510 AL & ELLEN CRAM 903 HIGHWOOD ST ADD RSF 2 0 $180,000 ADDITION FOR SFD BLD07-00503 KURT & JILL VANDERHOE 2681 CONCORD CIR ADD RSF 0 0 $150,000 ADDITION FOR SFD BLD07-00560 DAVID A & AMY S NICHOL 1334 SANTA FE DR ADD RSF 0 0 $60,000 ADDITION FOR SFD BLD07-00548 FRANK & GAIL ZLA TNIK 1531 PHOENIX DR ADD RSF 0 0 $40,000 SCREEN PORCH ADDITION FOR SFD BLD07-00547 MELVIN & KATHRYN SCH 2332 WASHINGTON ST ADD RSF 0 0 $30,000 GAZEBO AND DECK ADDITION FOR SFD BLD07 -00515 VALERIE G VEVERA 1830 I ST ADD RSF 0 $13,000 ADDITION FOR SFD BLD07-00471 STEVE ANDERSON 1259 EMILY CT ADD RSF 0 0 $8,000 SCREEN PORCH AND DECK ADDITION FOR SFD BLD07-00483 SHANNON SULLIVAN 942 EVERGREEN CT ADD RSF 2 0 $7,000 SCREEN PORCH ADDITION FOR SFD BLD07-00473 TIM RICKERT 105 N WESTMINSTER ST ADD RSF 0 0 $4,000 DETACHED SHED ADDITION AND EXPAND DECK ON HOUSE BLD07-00528 PETER RODD & SARAH GOl 818 WALNUT ST ADD RSF 0 0 $300 FRONT DECK ADDITION FOR SFD Total ADD/RSF permits: 10 Total Valuation: $492,300 BLD07-00549 CITY OF lOW A CITY 123 S LINN ST ALT NON 0 0 $226,600 HOSPITAL TRAINING FACILITY WITH ADDENDUM #1, #2 BLD07-00563 SOUTHGATE DEVELOPMEN 1051 HIGHWAY 6 EAST ALT NON 0 0 $65,000 TENANT DEMISING WALLS AND RESTROOMS FOR TWO STRIP MALL UNITS BLD07-00491 MAMAS DELI 125 WASHINGTON ST ALT NON 0 0 $45,000 REMODEL STOREFRONT ENTRY BLD07-00442 PROCTER, & GAMBLE HAIR 2200 LOWER MUSCA TINE ALT NON 0 0 $30,000 Exercise Room Total AL T/NON permits: 4 Total Valuation: $366,600 Page: 3 City of Iowa City Date: 10/1/2007 Extraction of Building Permit Data for To: 9/1/2007 From: 9/30/2007 Census Bureau Report ~ ~ Permit Number Name Address Impr Use Stories Units Valuation BLD07-00520 FRANTZ CONSTRUCTION 50 LANCESTER PL ALT RMF 0 0 $24,350 BASEMENT FINISH FOR RMF UNIT BLD07-00518 LAUNSPACH, WILLIAM L 18 S V AN BUREN ST ALT RMF 2 0 $4,500 Siding/dormer BLD07-00492 REGENCY HOMES 704 FOSTER RD ALT RMF 0 0 $4,304 BASEMENT FINISH FOR RMF UNIT BLD07-00358 JOHN ALBERHASKY 114 N GILBERT ST ALT RMF 0 0 $2,400 LAUNDRY ROOM AND CONVERT 2 ONE BEDROOM UNITS INTO 1 TWO BEDROOM UNIT BLD07-00479 PARSONS PROPERTIES 1024 WASHINGTON ST ALT RMF 2 0 $1,500 BATH /KITCHEN REMODEL FOR RMF UNIT #3 BLD07-00527 PAT FISHER 315 N GILBERT ST ALT RMF 0 0 $1,500 3 BEDROOM EGRESS WINDOWS FOR ROOMING HOUSE Total ALTIRMF permits: 6 Total Valuation: $38,554 BLD07-00524 DANIEL V & CLAUDIA L M 2533 BLUFFWOOD LN ALT RSF 0 0 $30,000 BASEMENT FINISH FOR SFD BLD07-00486 RON SCHINTLER, INC 30 WHITE OAK PL ALT RSF 0 0 $21,750 BASEMENT FINISH FOR SFD BLD07-00532 W ALTON BUILDERS INC 4421 TEMPE PL ALT RSF 0 0 $8,250 BASEMENT FINISH FOR SFD BLD07-00546 BUD HANSEN 1410 PLUM ST ALT RSF 0 0 $7,000 BATH REMODEL FOR SFD BLD07-00567 JONATHAN W MCPHERON 220 E BLOOMINGTON ST ALT RSF 0 0 $3,500 ADD BEDROOM FOR SFD BLD07-00403 SCOTT, AUDREY W 502 GRANT ST ALT RSF 0 0 $2,300 BEDROOM EGRESS WINDOW BLD07-00502 MARK & T AMIE DONNELL 619 N GOVERNOR ST ALT RSF 0 0 $2,000 COMPLETE ROOF FOR HOUSE REMODEL BLD07-00271 JAMES M & CHERYL L ALB 910 IOWA AVE ALT RSF 0 $1,000 Convert Duplex to Single family Total ALTIRSF permits: 8 Total Valuation: $75,800 BLD07-00505 AMERICAN CANCER SOCI 750 HAWKINS DR FND NON 2 0 $858,843 FOUNDATION FOR RESIDENTIAL TRANSIENT LODGING Total FNDINON permits: 1 Total Valuation: $858,843 BLD07-0054I PROCTER & GAMBLE 2200 LOWER MUSCATINE NEW NON SHELL FOR W ASTEW A TER TREATMENT BLD07-00506 lOW A CITY AMBULATORY 2963 NORTHGA TE DR NEW NON FOUNDATION AND STEEL PACKAGE FOR AMBULATORY SURGICAL BUILDING BLD07-00469 CITY OF IOWA CITY 2501 S GILBERT ST NEW NON 2ND CONCESSIONIRESTROOM FACILITY FOR NAPOLEON PARK o $1,907,000 o $570,000 o $225,000 Total NEWINON permits: 3 Total Valuation: $2,702,000 Page: Date: To: From: 4 10/1/2007 9/1/2007 9/30/2007 City of Iowa City Extraction of Building Permit Data for Census Bureau Report Permit Number Name Address ~ ~ Impr Use Stories Units BLD07-00508 DAVE & SUZY HECK 60 SHAGBARK CT NEW RAC 1 1 INGROUND POOL, DETACHED ACCESSORY APARTMENTIPOOL HOUSE, ROOFED PATIO AND COOKHOUSE BLD07-00481 SAM GARCHIK 822 ROOSEVELT ST NEW RAC 1 0 DETACHED GARAGE ADDITION FOR SFD Valuation $200,000 '$10,000 Total NEW/RAC permits: 2 Total Valuation: $210,000 BLD07-00460 JOHN ROFFMAN 923 IOWA AVE 6 UNIT APARTMENT BUILDING BLD07-00534 ARLINGTON DEVELOPMEN 4871 CARDIGAN LN FOUR UNIT TOWNHOUSES WITH A TT ACHED 2 CAR GARAGES NEW RMF 3 NEW RMF 2 Total NEW/RMF permits: 2 Total Valuation: BLD07-00519 RUPP BUILDING 960 ROBIN RD NEW RSF SFD WITH A TT ACHED 2 CAR GARAGE BLD07-00537 ARLINGTON DEV INC 4166 KILBURNIE CT NEW RSF SFD WITH A TT ACHED 3 CAR GARAGE BLD07-00536 ARLINGTON DEV INC 4132 KILBURNIE CT NEW RSF SFD WITH A TT ACHED 3 CAR GARAGE BLD07-00512 ARLINGTON DEV INC 4234 CUMBERLAND LN NEW RSF SFD WITH A TT ACHED 3 CAR GARAGE BLD07-004I9 JUSTIN MULFORD 463 HUNTINGTON DR NEW RSF S.F.D. with three car garage BLD07-00489 ARLINGTON DEVELOP MEN 3936 BUCKINGHAM LN NEW RSF SFD WITH A TT ACHED 3 CAR GARAGE BLD07-00488 ARLINGTON DEV INC 4258 CUMBERLAND LN NEW RSF SFD WITH A TT ACHED 3 CAR GARAGE BLD07-00485 SOUTHGATE CONSTRUCTI 4165 GUSTAV ST NEW RSF SFD WITH A TT ACHED 2 CAR GARAGE AND SCREEN PORCH BLD07-00484 SOUTHGATE CONSTRUCTI 4063 RUTH ST NEW RSF SFD WITH A TT ACHED 2 CAR GARAGE AND SCREEN PORCH BLD07-00500 PRIME VENTURES, L.C. 707 GALWAY DR NEW RSF SFD WITH A TT ACHED 3 CAR GARAGE BLD07-00450 FRANTZ CONSTRUCTION C 3341 WINTERGREEN DR NEW RSF SFD WITH A TT ACHED 2 CAR GARAGE BLD07-00429 SGA CONSTRUCTION 2018 BRISTOL DR NEW RSF S.F.D. with three car garage BLD07-00561 PRIME VENTURES CONSTRl 779 GALWAY DR NEW RSF SFD WITH A TT ACHED 2 CAR GARAGE BLD07-00533 PRIME VENTURES CONSTRl 734 GALWAY DR NEW RSF SFD WITH A TT ACHED 2 CAR GARAGE BLD07-00539 PRIME VENTURES CONSTRl 744 GALWAY DR NEW RSF SFD WITH A TT ACHED 2 CAR GARAGE FLOOR PLANS REVERSED BLD07-00513 ARLINGTON DEVELOPMEN 120 EVERSULL LN NEW RSF SFD WITH A TT ACHED 3 CAR GARAGE 2 2 2 6 $723,488 4 $489,819 $1,213,307 $584,000 $400,910 $294,888 $269,476 $260,000 $251,575 $248,600 $209,500 $200,500 $198,000 $195,000 $192,000 $191,000 $187,000 $184,000 $183,285 Page: 5 City of Iowa City Date: 10/1 /2007 Extraction of Building Permit Data for To: 9/1/2007 From: 9/30/2007 Census Bureau Report ~ ~ Permit Number Name Address Imor Use Stories Units Valuation BLD07-00499 PRIME VENTURES, L.C. 719 GALWAY DR NEW RSF $183,000 SFD WITH A TT ACHED 3 CAR GARAGE BLD07-00496 HBA VOCATIONAL TRAIN 986 OXEN LN NEW RSF 2 $182,174 SFD WITH A TT ACHED 2 CAR GARAGE BLD07-00487 ARLINGTON DEVELOPMEN 14 EVERSULL LN NEW RSF $173,712 SFD WITH A TT ACHED 3 CAR GARAGE BLD07-00514 ARLINGTON DEVELOPMEN 380 ARLINGTON DR NEW RSF $164,725 SFD WITH A TT ACHED 3 CAR GARAGE BLD07-00521 ALLEN HOMES INC 3630 GLASTONBURY ST NEW RSF $160,000 ZERO LOT LINE SFD WITH A TT ACHED 2 CAR GARAGE BLD07-00522 ALLEN HOMES INC 3632 GLASTONBURY ST NEW RSF $160,000 ZERO LOT LINE SFD WITH A TT ACHED 2 CAR GARAGE Total NEWIRSF permits: 22 Total Valuation: $5,073,345 BLD07-00531 TIM VOLM 523 CHURCH ST OTH RSF 0 0 $900 FENCE FOR SFD Total OTHlRSF permits: 1 Total Valuation: $900 BLD07-00526 MARY LAREW 504 E BLOOMINGTON ST REP MIX 0 0 $12,400 REROOFIRESHEA TH DUPLEX AND OFFICES Total REP/MIX permits: 1 Total Valuation: $12,400 BLD07-00493 CITY OF lOW A CITY 2701 BRADFORD DR REP NON 0 0 $310,000 REROOF AQUA TIC CENTER Total REPINON permits: 1 Total Valuation: $310,000 BLD07-00370 LINCOLN HEIGHTS INC 20 LINCOLN AVE REP RMF 3 0 $14,000 Reroof BLD06-00924 WAYNE, RICHARD J 422 BROWN ST REP RMF 0 0 $6,000 REPLACE GUARD RAIL AND REROOF RMF BLD06-00925 WAYNE, RICHARD J 426 BROWN ST REP RMF 0 0 $5,000 REROOF RMF BLD06-00879 RICHARD WAYNE 418 BROWN ST REP RMF 0 0 $2,000 REPLACE PORCH POSTS Total REPIRMF permits: 4 Total Valuation: $27,000 BLD07-00474 GREG CLARK 3146 WASHINGTON ST REP RSF 0 0 $6,672 FIRE REPAIR FOR SFD BLD07-00529 GEORGE BACULIS 10 18 N SUMMIT ST REP RSF 0 0 $3,500 REPAIR DAMAGED GARAGE BLD07-00498 DAN BARNHART 1105 CARVER ST REP RSF 0 0 $1,500 REPLACE FRONT DECK FOR SFD Page: Date; To: From: 6 10/1/2007 9/1/2007 9/30/2007 City of Iowa City Extraction of Building Permit Data for Census Bureau Report Permit Number Name 8LD07-00544 ARIES PROPERTY MANAGE EGRESS WINDOWS FOR SFD 8LD07-00571 ROY YELDER STEP REPAIR FOR SFD ~ ~ Address Impr Use Stories Units Valuation 417 DOUGLASS CT REP RSF 0 0 $900 408 N DUBUQUE ST REP RSF 0 0 $160 Total REP/RSF permits: 5 Total Valuation: $12,732 GRAND TOTALS: PERMITS: 72 VALUATION: $11,449,537 CE[] Fiscal Year 2007 Annual Report of Boards, Commissions, and Committees i ~ 1 -~= -.....!t ~ ~ -.......... ~ ~III~~ ":' ~~l.Ii' ...,.." ~ CITY OF IOWA CITY City Manager's Office 356-5010 www.icgov.org 1 TABLE OF CONTENTS STAFF CONTACTS.............................................................................................................. 3 ADJUSTMENT, BOARD OF................... ....................... ...................................... .................4 AIRPORT COMMiSSiON............ ........................................................ ......................... ........ 6 AI RPORT ZONI NG BOARD OF ADJUSTMENT................................................................... 7 AIRPORT ZONING COMMISSION.. ...................... ........................................ ....................... 8 ANIMAL CARE AND ADOPTION CENTER ADVISORY BOARD ......................................... 9 APPEALS, BOARD OF...................... .................... ........................................... .................. 10 CIVIL SERVICE COMMiSSiON.......................................................................................... 11 HISTORIC PRESERVATION COMMiSSiON................... ...................................... ............. 13 HOUSING AND COMMUNITY DEVELOPMENT COMMISSION ........................................ 16 HUMAN RIGHTS COMMISSION ................. .............................. ........ ........................... ...... 18 LI BRARY TRUSTEES, BOARD OF.................................................................................... 23 PARKS AND RECREATION COMMiSSiON....................................................................... 25 PLANNING AND ZONING COMMiSSiON.......................................................................... 27 POLICE CITIZENS REVIEW BOARD .................. ....... ................................... ..................... 31 PU BLlC ART ADVI SORY COMM ITTEE ............................................................................. 35 REVIEW, BOARD OF...................... ................... ............................................ .................... 37 SENIOR CENTER COMMiSSiON............... .............................. .......... ............................... 38 TELECOMMUNICATIONS COMMISSION ...................,.. ...................................... .............42 YOUTH ADVISORY COMMISSION... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ....... ... ... ... ... .....45 2 STAFF CONTACTS Adjustment, Board of....................... ..................... ,................. Bob Miklo .........................356-5240 Airport Commission.................................. ................... ........... Michael Tharp...,.... ..........356-5045 Airport Zoning Board of Adjustment .....................................Michael Tharp .................. 356-5045 Airport Zoning Commission ...................................................Michael Tharp .................. 356-5045 Animal Control Advisory Board............................................. Misha Goodman............... 356-5295 Appeals, Board of ............. .... ............................... .................. .Tim Hennes.................. ...356-5122 Civil Service Commission...................................................... Sylvia Mejia...................... 356-5026 Historic Preservation Commission........................................ Bob Miklo ......................... 356-5240 Housing and Community Development Commission........... Steve Long....................... 356-5250 Human Rig hts Commission ................................................... Stefanie Bowers............... 356-5022 Library Trustees, Board of ..................................................... Susan Craig..................... 356-5200 Parks and Recreation Commission .......................................Terry Trueblood ...............356-5110 Planning and Zoning Commission......................................... Bob Miklo......................... 356-5240 Police Citizens Review Board................................................ Kellie Tuttle...................... 356-5043 Public Art Advisory Committee.............................................. Marcia Klingaman ............ 356-5237 Review, Board of ..... ............................................ .................... Dennis Baldridge.............. 356-6066 Senior Center Commission.................................................... Linda Kopping.................. 356-5225 Telecommunications Commission ..................... ................... Drew Shaffer.................... 356-5046 Youth Advisory Commission... ... ... ... ... ... ... ... ... ... ... ... ... ...Marian Karr... ... ... ... ... ... ...356-5041 3 ADJUSTMENT, BOARD OF GENERAL RESPONSIBILITIES The Board of Adjustment is empowered through Chapter 414 of the Code of Iowa and Section 14-4B of the Iowa City Code to grant special exceptions as provided in the Zoning Chapter and to hear appeals to decisions made in the enforcement of the Zoning Chapter. The Board has the authority to allow variances to the Zoning Chapter for individual properties where provisions of the Chapter impose a unique and unnecessary hardship on the property owner and where the granting of a variance is not contrary to the intent of the Zoning Chapter or to the public interest. The Board may also submit recommendations to the Planning and Zoning Commission and the City Council regarding amendments to the Zoning Chapter. The Board is a quasi-judicial body whose decisions may be appealed to District Court. ACCOMPLISHMENTS IN FISCAL YEAR 2007 During FY06 the Board of Adjustment met 10 times and made the following decisions: Special Exceptions: 13 approved, 2 denied, 2 withdrawn Variances: 1 denied Appeals: 2 denied Reconsiderations: 1 approved (a previously denied appeal) The Board's decisions in FY07 resulted in: 7/12/06 (3 approved Special Exceptions and 1 denied Special Exception) . EXC06-00012 - Denying placement of fill in the floodplain on property located in the Community Commercial (CC-2) zone on Rupert Road. (Wal-Mart) . EXC06-00013 - Permitting an addition to a religious institution (a handicapped accessible entrance) for property located in the Neighborhood Stabilization Residential (RNS-12) zone at 630 E. Davenport Street. (St. Wenceslaus) . EXC06-00014 - Permitting a reduction in required front yard setback from 10 feet to 3 feet to allow commercial buildings to be built closer to the sidewalk in accordance with the Conditional Zoning Agreements for Olde Towne Village and a special exception to allow drive-through lanes for a bank for property located in the Community Commercial (CC-2) zone south of Rochester Avenue, east of Scott Boulevard. . EXC06-00015 - Permitting construction of an office building for General Community Service Use (youth counseling, treatment, and recreation) for property located in the Intensive Commercial (CI-1) zone at 1916 Waterfront Drive. (Four Oaks) 8/09/06 (1 approved Special Exception and 1 denied Special Exception) . EXC06-00018 - Permitting a non-conforming roof-top sign to be reinstalled on property located in the Community Commercial (CC2) zone at 526 S. Riverside Drive. (Dairy Queen) . EXC06-00016 - Denying a reduction of the required front yard adjacent to Village Road to allow a six foot high fence for property located in the Low Density Single-Family Residential (RS-5) zone at 1208 Tyler Court. 9/13/06 (1 approved Special Exception) . EXC06-00019 - Permitting off-site parking on a separate lot for property located in the High Density Multifamily (RM-44) zone at 1116 Oakcrest Street. (Oaknoll) 10/04/06 (1 denied Appeal and 1 approved Special Exception) 4 . EXC06-00021 - Permitting a reduction of the required front yard setback from 15 feet to 6 feet for a house located in the Low Density Single-family (RS-5) zone at 302 West Park Road. . APL06-00003 - Denial of an appeal regarding the Building Official's decision pertaining to the regulation of accessory apartments and the specific issuance of an occupancy and rental permit for an accessory apartment at 322 Mullin Avenue. 11/16/06 (1 denied Appeal and 3 approved Special Exceptions) . EXC06-00022 - Permitting a bank drive-through for property located in the Community Commercial (CC-2) zone at Hawk Ridge Drive and Highway 1. . EXC06-00023 - Permitting the construction and operation of a communications transmission facility in the Neighborhood Commercial (CN-1) zone at 755 Mormon Trek Boulevard. (Walden Square) . EXC06-00025 - Permitting a reduction in the required front yard setback from 13.5 feet to 0 feet in the High Density Multi-Family (RM44) zone at 724 N. Dubuque Street. . APL06-00004 - Denial of an of an application appealing the decision of the Historic Preservation Commission, Which denied a Certificate of Appropriateness for a proposed building to be located in the Neighborhood Stabilization Residential (RNS-20) zone and Conservation District Overlay (OCD) zone at 923 Iowa Avenue. 11/27/06 (1 denied Variance) . VAR06-00001 - Denial of a request for a variance from the zoning requirements to allow up to twenty (20) residents for a rooming house located in the Neighborhood Stabilization Residential (RNS-12) zone at 932 E. College Street. (Leighton House) 1/10/07 (1 approved Reconsideration) . APL06-00004 - Approval of an application appealing the decision of the Historic Preservation Commission, Which denied a Certificate of Appropriateness for a proposed building to be located in the Neighborhood Stabilization Residential (RNS-20) zone and Conservation District Overlay (OCD) zone at 923 Iowa Avenue. 3/28/07 (2 approved Special Exceptions) . EXC07-00001 - Permitting a reduction of the required front yard setback for property located in the Low Density Single-family (RS-5) zone at 526 W. Park Road. . EXC07 -00002 - Permitting a drive-through restaurant facility for property located in the Community Commercial (CC-2) zone at 1902 Broadway Street and 1906 Broadway Street. (Sonic Burger) 4/11/07 (1 approved Special Exception) . EXC07 -00003 - Permitting a 50% reduction in the parking requirement from 76 parking spaces to 38 spaces for a proposed concrete pipe manufacturing plant located on property in the Heavy Industry (1-2) zone north of Izaak Walton Road. 5/09/07 (1 approved Special Exception) . EXC07-00004 - Permitting a location of a cell phone tower for property located in the Intensive Commercial (CI-1) zone at 612 Olympic Court. 5 AIRPORT COMMISSION GENERAL RESPONSIB.ILlTIES The Iowa City Municipal Airport Commission is a five-member commission responsible for formulating policy and directing administration of the Iowa City Municipal Airport as a public facility in accordance with local, Iowa Department of Transportation and Federal Aviation Administration regulations. The Commission was established by public referendum under Iowa Code in 1941. The Commissioners are appointed by the Mayor and approved by the City Council, with a six (6) year term of office. The Airport Commission meets monthly, with additional meetings as necessary. ACTIONS AND ACCOMPLISHMENTS IN 2007 Continued progress on Runway 7/25 extension project Continued Implementation of Strategic Plan Installed concrete floors in Hangar A Replaced asphalt taxiways around North T-Hangars Installed fencing and seating for the Airport Viewing Area Sold Lot 5 from Airport Commerce Park Began study for future economical use of south airport land along Mormon Trek Hosted National, State, and Local officials on airport tours Hosted Sertoma Flight Breakfast GOALS FOR FISCAL YEAR 2008 Continue implementation of the Strategic Plan Completion of Runway 7/25 Extension Project Continue development of Airport Viewing Area Rehabilitation of runway 7-25 Installation of 24 hour self service Jet Fuel System Continue marketing of Aviation Commerce Park Continue positive relationship with City Council and City Departments Host National Barnstormers Tour in June 2008 6 AIRPORT ZONING BOARD OF ADJUSTMENT GENERAL RESPONSIBILITIES In Accordance with Chapter 329 of the Code of Iowa, the Board of Supervisors of Johnson County and the City Council of Iowa City have co-established the Johnson County-Iowa City Airport Zoning Board of Adjustment. It is the duty of this Board to hear and decide appeals where it is alleged that there has been an error in any administrative action in the enforcement of the ordinance, and to hear and decide on special exceptions that are specifically provided for in the ordinance and to authorize variances from the terms of the ordinance on appeal in specific cases. ACTIONS AND ACCOMPLISHMENTS IN 2007 The Board did not receive any appeals requests for exceptions or requests for variances during the past year. GOALS FOR FISCAL YEAR 2008 The Board will respond to appeals and other requests as it receives them and will make recommendations regarding the Zoning Ordinance. 7 AIRPORT ZONING COMMISSION GENERAL RESPONSIBILITIES In Accordance with Chapter 329 of the Code of Iowa, the Board of Supervisors of Johnson County and the City Council of Iowa City have co-established the Johnson County-Iowa City Airport Zoning Commission. It is the duty of the Commission to advise and make recommendations to the Board of Supervisors and the City Council as to the appropriate zoning requirements and other matters pertaining to the physical development of areas of the county and the city surrounding the Iowa City Municipal Airport, so as to maximize compatibility between airport uses and the uses of the adjacent land. ACTIONS AND ACCOMPLISHMENTS IN 2007 The Commission did not meet in the past year GOALS FOR FISCAL YEAR 2008 The Commission will review zoning requests that may impact the Iowa City Municipal Airport 8 ANIMAL CARE AND ADOPTION CENTER ADVISORY BOARD GENERAL RESPONSIBILITIES The Animal Care Task Force was formed in 1996 after a new 28 E agreement was entered into with the City of Coralville. The Animal Care Task Force is a regional body which includes members from Iowa City, Coralville, and Johnson County. Duties of Animal Care Task Force . Recommend amendments to the 28 E agreements between Iowa City and other jurisdictions . Review Iowa City, Coralville, and Johnson County ordinances and recommend amendments to the respective bodies . Evaluate Animal Center guidelines, policy and procedure . Research and evaluate most current animal care and control and sheltering management techniques and make recommendations . Develop programs to reduce animal over-population and educate citizens on local animal issues and address other animal concerns and issues in the Iowa City, Coralville, and Johnson County areas . Review and evaluate licensing programs . Provide an annual report of achievements and goals to Iowa City and Coralville City Council and Johnson County Board of Supervisors ACCOMPLISHMENTS IN FISCAL YEAR 2007 . The Task Force has met every two weeks since December 2006 . Committees have been formed to work on research to bring back to the group . The members have worked on researching ideas for regional low cost spay and neuter programs that aim to reduce overpopulation in the area and meet the needs in the community. . Ordnances and fees are being reviewed for updates and recommendations to council. . Worked on production of a survey that would be distributed to landlords in the area pertaining to animal owning renters PLANS FOR FYSCALYEAR2008 . Present ordinance and fee update recommendations to council . Have incorporated cities within Johnson County involved with programs to reduce over- population and identify animals with permanent and traceable forms of identification to reduce the amount of expenses relating to animal sheltering. . Look for grant opportunities to support programs for spay and neuter and microchip identification. . Evaluate Center policies and procedures . Increase educational outreach 9 APPEALS, BOARD OF GENERAL RESPONSIBILITIES The responsibility of the Board of Appeals as set by City ordinance is to review the Building Code, the Fire Code, the Plumbing Code, the Mechanical Code, and the National Electrical Code and recommend amendments for these regulatory codes; to assist the building official in making interpretations; to hear appeals for any person that is aggrieved by a decision of the building official and pass judgment on that appeal; and to consider alternate materials and methods of construction. The Board consists of seven citizens who live within the corporate limits of the City of Iowa City. ACCOMPLISHMENTS IN FISCAL YEAR 2007 . The Board heard one appeal of the building inspector's interpretation of the Building Code; the building inspector's interpretation was upheld. . The Board heard one appeal for a request for an alternate design or method of construction; the request was granted. . The Board heard two appeals of the Building Official because there were practical difficulties in carving out the provision of the Code; one appeal was withdrawn and the other was denied. . The Board recommended to Council adoption of an ordinance to require licensing of HVAC contractors and commercial hood installers. . The Board recommended to Council an ordinance amending the International Fire Code and the International Building Code to require new minimum thresholds for life-safety standards in new and existing bars and restaurants that have an Alcohol Beverage Division License. PLANS FOR FISCAL YEAR 2008 . Continue to work with the Home Builders Association to clarify code issues. . Continue to hear appeals, requests for variances and modification, requests for alternate materials and methods of construction and requests for code amendments. . Review and prepare for adoption of the latest edition of the building, plumbing, mechanical. fire and electric code. Mgr/reports/bd of appeals. doc 10 CIVIL SERVICE COMMISSION GENERAL RESPONSIBILITIES Chapter 400 of the Code of Iowa and Section 2-111, Code of Ordinances, establish and govern the Civil Service Commission. Three citizens who are eligible electors and residents of the city are appointed by the City Council to serve four-year terms. The Commission establishes and publishes rules relating to examinations for civil service positions, establishes guidelines for conducting such examinations, and certifies lists of persons eligible for appointment to positions. The Commission has jurisdiction to hear appeals and determine all matters involving the rights of employees under civil service law and may affirm, modify or reverse any administrative action on its merits. The Commission meets when necessary. ACCOMPLISHMENTS IN FISCAL YEAR 2007 1. In maintaining full compliance with Code of Iowa Chapter 400, development and use of Civil Services selection procedures continued for all covered and promotion positions on a City-wide basis. 58 positions were filled from a total of 1,248 applicants for Civil Service covered positions other than Police Officer or Firefighter. 2. A certified list of 26 names was approved by the Civil Service Commission on June 1, 2007 for the position of Police Officer. 351 testing notification postcards were mailed to individuals who expressed interest in the position prior to the beginning of our recruitment period. In addition, applications were mailed to all individuals who called requesting an application following newspaper advertising and applications were provided to all applicants who came to the Personnel office. 141 completed applications were submitted to Personnel. 87 applicants participated in the written test, 79 applicants participated in the physical agility test and 54 applicants were interviewed. 3. A certified list of 26 names was approved by the Civil Service Commission on November 8, 2006 for the position of Firefighter. 1,047 testing notification postcards were mailed to individuals who expressed interest in the position prior to the beginning of our recruitment period. In addition, applications were mailed to all individuals who called requesting an application following newspaper advertising and applications were provided to all applicants who came to the Personnel office. 335 completed applications were submitted to Personnel. 198 applicants participated in the written test, 72 applicants participated in the physical agility test and 55 applicants were interviewed. 4. A certified list of 10 names was approved by the Civil Service Commission on November 8, 2006 for the position of Fire Lieutenant. 11 candidates participated in a written test and an assessment center for the position. 5. A certified list containing 3 names was approved by the Civil Service Commission on November 8, 2006 for the position of Fire Captain. 3 candidates participated in an assessment center. 6. A certified list containing 3 names was approved by the Civil Service Commission on November 8, 2006 for the position of Battalion Chief. 4 candidates participated in an assessment center. 7. A certified list containing 3 names was approved for the newly created position of Deputy Fire Chief on November 8, 2006. 3 candidates participated in an assessment center. 8. The Civil Service Commission conducted a hearing regarding the termination of a police officer and unanimously upheld the termination of the officer for misconduct. 9. The Civil Service Commission conducted a hearing regarding the termination of a firefighter and unanimously upheld the termination of the firefighter because he did not meet the job requirements of the position. 11 10. The Civil Service Commission conducted a hearing regarding a recommendation from the Fire Chief that a candidate on the list for Battalion Chief be decertified. The Commission voted 2 to 1 to let the promotional list stand. PLANS FOR FISCAL YEAR 2008 During FY08 the Civil Service Commission will oversee an entry level test for the positions of Police Officer and/or Firefighter if needed. Commissioners will oversee the promotional process for Police Captain, Police Lieutenant and Police Sergeant. 12 HISTORIC PRESERVATION COMMISSION GENERAL RESPONSIBILITIES The ten-member Iowa City Historic Preservation Commission is authorized to conduct studies for the identification and designation of local historic districts, conservation districts and historic landmarks. The Commission either proceeds on its own initiative or upon receipt of a petition from any person, group or association. The Commission furthers the efforts of historic preservation in the City by making recommendations to the City Council and City commissions and boards on preservation issues by encouraging the protection and enhancement of structures, objects, or sites with historical, architectural or cultural value; and by encouraging persons and organizations to become involved in preservation activities. The Commission reviews applications for housing rehabilitation and rental rehabilitation assistance through the Community Development Block Grant Program to evaluate the effects of the proposed projects on properties over 50 years in age. Modifications of activities are recommended in instances where the proposed alterations would have a negative impact upon the historic or architectural qualities of structures that are determined to be eligible for the National Register of Historic Places. The Iowa City Historic Preservation Commission is committed to working with other preservation organizations to implement a strong educational program designed to increase Iowa City residents' awareness and sensitivity to the cultural, architectural, and historical value of local structures, neighborhoods and districts. ACCOMPLISHMENTS IN FISCAL YEAR 2007 ~ Held 11 regular and 4 special meetings. ~ Pursuant to the Historic Preservation Ordinance, the Commission reviewed 92 applications for projects on historic landmarks and properties located in a conservation or historic district. - 8 applications for additions were approved. - 29 applications for alterations were approved. - 6 applications for demolitions were approved. - 3 applications for... were denied. - 37 applications for projects that did not significantly change the exterior appearance of the structure were approved (Certificate of No Material Effect). - 3 applications for new construction projects were approved. - 6 applications for reconstruction/restoration projects were approved ~ Tornado Recovery Efforts Recovery efforts for April 2006 tornado damage were well underway in July 2006. The Commission continued to hold weekly meetings to review applications. The Commission worked with Friends of Historic Preservation to provide technical, design and financial assistance to the affected property owners. In addition to the $250,000 Emergency HRDP grant from the State Historical Society of Iowa (SHSI), a $10,000 grant was established with 13 the grant money contributions from the National Trust for Historic Preservation and Friends, to assist the property owners for projects such as replacing vinyl siding with wood or fiber cement board siding, repairing wood siding, wood windows, and metal roofs. With the help of Friends, the Commission provided necessary information and assistance to the property owners as well as the SHSI Office to evaluate properties for National Register eligibility and to complete Iowa Site Inventory Forms. After evaluation, many properties in the affected area were found eligible for the national register and thus were able to apply for the Emergency HRDP Grant. The Iowa Chapter of the American Planning Association recognized the efforts by presenting the City, the Commission and Friends with the "Achievement Award for Hard Won Victories" at their Annual Convention in Iowa City. o Six properties were awarded a portion of a grant totaling $10,000 from the National Trust for Historic Preservation and Friends of Historic Preservation o 17 properties received grants from SHSI Emergency HRDP Grant Program (up to $15,000 each) o Applied for the National Preservation Honor Award ~ Historic Preservation Plan The work on the Historic Preservation Plan Update was continued throughout the year. The consultants-Svendsen Tyler, Inc. and Clarion Associates-competed public input through five neighborhood meetings as well as several interviews with individual citizens, elected officials, and neighborhood representatives. The draft for the Plan Update has now been completed and is being finalized for public review. After both the Historic Preservation Commission and the Planning and Zoning Commission public hearing meetings the plan will be presented to the City Council for adoption as part of the Comprehensive Plan. ~ Historic Preservation Commission-Sponsored Educational Event o On Thursday, November 2, 2006, the University of Iowa, Friends of Historic Preservation and the Iowa City Historic Preservation Commission sponsored an educational lecture by Glenda Castleberry, Vice President of SiouxLand Economic Development Corporation and Chair of the SiouxLandmark Corporation (the local Sioux City non-profit) on how Sioux City was able to embrace historic preservation as an economic development tool. ~ Historic Preservation Awards o On December 6, 2006, Friends of Historic Preservation, The Historic Preservation Commission, and the Johnson County Historical Society held the 24th Annual Historic Preservation Awards at Old Brick. o Over 35 awards were presented to home owners, contractors, craftsmen, consultants, and community organizations for their preservation and stewardship efforts on 13 recently completed projects. o Two stewardship awards were presented to Gay Rogers, owner of 800 N. Van Buren Street, and The University of Iowa Old Capitol Museum for their outstanding work to restore and maintain these historic structures. · 800 N. Van Buren Street, also known as the Vogt-Unash House, was built in 1889 and the barn, located to the southeast of the house, was built in 1900. Gay Rogers restored the Queen Ann Style house in 1992 and the barn in 2006. · The University of Iowa earned a special stewardship award for the completion of the third and final phase of the Old Capitol Museum restoration project. Established in 2001, the Old Capitol restoration project aimed to insure the long-term viability of the Old Capitol as a historic landmark. 14 PLANS FOR FISCAL YEAR 2008: ~ Complete Historic Preservation Plan Update process and adopt the Plan o Begin implementation of the updated goals and objectives listed in the Plan including creating local financial incentives, and develop and promote heritage tourism programs ~ 2008 will mark the 25th year of the Historic Preservation Commission o Plan special workshops and recognition programs to celebrate the success stories in the community ~ Conduct a study to identify historic buildings in the Near South Side and the Manville Heights Neighborhood ~ Encourage owners of historic properties to apply for NRHP nomination to take advantage of the financial incentives including state and federal grant programs, and tax benefits ~ Continue to advise City Council, and other boards and commissions regarding matters of historic preservation policy ~ Continue liaison and cooperation with the City Council, Johnson County Board of Supervisors, Iowa City/Coralville Convention and Visitors Bureau, John County Historical, Society, Johnson County Historic Preservation Commission, State Historical Society of Iowa, and Friends of Historic Preservation 15 HOUSING AND COMMUNITY DEVELOPMENT COMMISSION GENERAL RESPONSIBILITIES The Housing and Community Development Commission (HCDC) consists of nine Iowa City residents appointed by the City Council. They represent, as nearly as possible, a cross-section of the Iowa City population in background, ideas, geographic location, age and socioeconomic status. Committee members serve for three years. The purpose of HCDC is to advise the Council on community needs in general and on the use of Community Development Block Grant (CDBG) and HOME Investment Partnership program (HOME) funds from a citizen viewpoint. To accomplish this HCDC provides systematic communication between citizens and policymakers with regard to community development projects. The Commission's work has been primarily directed at developing, coordinating, and reviewing the City's activities carried out in conjunction with the City's Consolidated Plan (CITY STEPS). In addition, the Commission reviews the Community Development Division and Iowa City Housing Authority policies and periodically makes recommendations to the Council regarding these policies. ACCOMPLISHMENTS IN FISCAL YEAR 2007 . In FY07 the City of Iowa City and its subrecipients expended $810,766 in CDBG funds and $800,294 in HOME funds to assist low-moderate income persons. To ensure that community needs are met, HCDC members monitored projects throughout the year. HCDC members also organized the annual Iowa City Community Development Celebration that featured an awards ceremony honoring outstanding CDBG and HOME recipients and volunteer contributions. The 2007 Celebration was held at United Action for Youth's youth center. The FY07 project accomplishments are as follows: . Economic Development Fund - Reviewed 5 applications and marketed the fund to the community and local lenders (underway) . Operational Support - Aid to Human Service Agencies (5,726 persons) . Outreach Coordinator - Shelter House (457 persons) . Case Management - Iowa City Free Medical Clinic (399 persons) . Compeer Program - Community Mental Health Center (11 persons) . Operational Expenses - Extend the Dream Foundation (25 persons) . Mental Health Home Visits - Visiting Nurse Association (6 persons) . Facility Rehabilitation - Arc of Johnson County (project cancelled by applicant request) . Facility Rehabilitation - Community Mental Health Center (underway) . Facility Rehabilitation - Domestic Violence Intervention Program (1,882 persons) . Housing Rehabilitation - City of Iowa City (32 households) . New Construction - Four Oaks Youth Homes (underway) . Playground Improvements - Wood Elementary (4,050 Low-Moderate Income Area Benefit) . Facility Rehabilitation - MECCA (3,031 persons) . Affordable Home Ownership - Habitat for Humanity purchased six lots . Tenant Based Rent Assistance - Iowa City Housing Authority (funds to be used in FY08) . Administration - CDBG & HOME PLANS FOR FISCAL YEAR 2008 A total of $1,577,471 was allocated to 22 projects, plus program administration for FY08. The following is a list of the FY08 projects: . Economic Development Fund - City of Iowa City (FY06 & FY07 Funds) . Accessibility/Safety Improvements - Crisis Center 16 . Facility Rehabilitation - Domestic Violence Intervention Program . Facility Rehabilitation - Goodwill Industries of the Heartland . Accessibility - Iowa City Free Medical Clinic . Facility Rehabilitation - Neighborhood Centers of Johnson County . Recreational Facility (Splash Pad) - Wetherby Friends and Neighbors NA . Operational Funding - Extend the Dream Foundation . Case Management - Iowa City Free Medical Clinic . Operational Funds - Local Foods Connection . Outreach Coordinator - Shelter House . Operational Funding - Visiting Nurse Association . Aid to Human Service Agencies - MECCA, UA Y, ESI . Affordable Homeownership -Habitat for Humanity . Affordable Homeownership -Blooming Garden IHA L.P. . Transitional Housing - Builders of Hope . Transitional Housing - HACAP . CHDO Operating Expenses - The Housing Fellowship . Affordable Rental - The Housing Fellowship . Housing Rehabilitation (Lead Based Paint) - City of Iowa City . Housing Rehabilitation - City of Iowa City . Program Administration & Planning The monitoring of all ongoing projects as well as FY08 projects will continue. The commission will continue to assess Iowa City's community development needs for housing, jobs, and services for low and moderate income residents, and to promote public and private efforts to meet such needs. COMMISSION MEMBERS Jerry Anthony, Chair Brian Richman, Vice Chair Steve Crane Marcy DeFrance Andy Douglas Holly Jane Hart Rebecca McMurray Michael Shaw Charlotte Walker 17 HUMAN RIGHTS COMMISSION GENERAL RESPONSIBILITIES The Iowa City Human Rights Commission (HRC) was created in August of 1963 as the Iowa City Human Relations Commission. Since that time the Commission has taken on a broader range of duties and underwent a name change. The mission of the HRC is to eradicate discrimination. The Commission receives its authority from the Iowa City Human Rights Ordinance. The Commission also serves as a link to The City Council making recommendations to the Council for such further legislation concerning discrimination as it may deem necessary and desirable. The Human Rights Commission is made up of nine (9) residents of Iowa City appointed by the City Council. The Commissioners, all committed to Civil Rights, reflect a broad cross section of the community, thus ensuring diversity of ideas and interests. In the appointment process consideration is given to various racial, religious, cultural, social and economic groups within the city. Commissioners serve for a three year term. The HRC initiates programs throughout the year that educate the public on human rights issues. The programs stimulate discussion and thought about current issues such as bullying, school violence, and racism. In addition, the Commission participates in several annual events in the community and collaborates with a lot of local organizations in sponsoring programs. The HRC holds an annual Human Rights Awards Breakfast, where local residents, organizations and business are honored for their hard work, dedication and commitment to human rights. The HRC also holds an annual Human Rights Youth Awards Banquet where local youth are recognized for activities that promote Human Rights. MEETINGS The Commission holds monthly meetings in the Lobby Conference Room at City Hall on the fourth Tuesday at 7:00 p.m. Special meetings are held as needed. The meetings are open to the public and the public is encouraged to participate in the forum. HUMAN RIGHTS STAFF The Human Rights staff, consisting of a Coordinator and two Investigators, assists persons that want to file a discrimination compliant. A person can file a discrimination complaint in the areas of credit, education, employment, and public accommodation based on age, color, creed, disability, gender identity, martial status, national origin, race, religion, sex, or sexual orientation. In addition, in the area of housing it is illegal to discriminate due to the absence or presence of dependents, age, color, creed, disability, familial status, gender identity, marital status, national origin, public source of income, race, religion, sex or sexual orientation. Following the filing of the complaint, the Human Rights staff conducts a thorough and impartial investigation of the allegations in the complaint. After the investigation, the Human Rights Staff makes a recommendation as to whether the evidence does or does not support a finding of probable cause to believe discrimination occurred. After the investigation, the file is then transferred to the City Attorney's Office and the City Attorney makes, . based on the evidence and the recommendation of the Human Rights office, the final probable cause decision. 18 If the City Attorney in reviewing the complaint finds probable cause, the Human Rights Coordinator attempts to conciliate an agreement between the parties involved in the complaint. If no agreement is reached the Human Rights Coordinator notifies the City Attorney. The City Attorney then decides whether the case is litigation worthy and makes a recommendation to two (2) members of the HRC whether the case should be dismissed or proceed to public hearing. If both members of the HRC wish to proceed contrary to the recommendation of the City Attorney, they may authorize the Human Rights Coordinator to do so. Otherwise, the Human Rights Coordinator shall dismiss the case or proceed to public hearing in accordance with the recommendation of the City Attorney. ACTIVITIES AND ACCOMPLISHMENTS FOR FISCAL YEAR 2007 07-19-06 'Meet and Greet' for Alfred Ramirez 07-19-06 I'm Still Here: The Truth About Schizophrenia, Film Series 07 -24-06 KCRG-9 Ethical Perspectives on the News-Gay Marriage 08-15-06 Public Education Rights of International Families in Iowa City 08-22-06 Eat Out to Wipe out Hunger, United Nations Association 08-23-06 Open House, Women's Resource & Action Center 08-24-06 Staff presentation to Human Rights students at the University of Iowa 08-24-06 Community of C%r Getting Connected, University of Iowa 09-06-06 Gubernatorial Forum on Civil Rights 09-07-06 Lesbian, Gay, Bisexual, Transgender Staff & Faculty Association Welcome Reception at the University of Iowa 09-12-06 Educational Law Session: Criminal Law-Broadway Neighborhood Center 09-21-06 One Community, One Book-All Johnson County Reads: The Tortilla Curtain Community Discussion 09-28-06 Iowa City Human Rights Commission 23rd Annual Awards Breakfast 09-28-06 Respectfu/ Communities Project: Testimony to To/erance: Building Bridge Across Human Diversity 10-04-06 Fair Housing and Homeownership Education Presentation 10-13-06 Diversity Management in a Multi-Cultural Society Workshop 10-24-06 Building Blocks to Employment Job Fair . 10-25-06 Crimes of Hate, Film Series 11-08-06 Relational Aggression Presentation 11-09-06 Night of 1000 Dinners, United Nations Association 12-09-06 Frostiana: The Quire Performance at Zion Lutheran Church 12-12-06 Help Support Civil Rights Initiative 01-08-07 Action Meeting for Affordable Housing for Johnson County 01-10-07 Kick-off of Martin Luther King, Jr. Human Rights Week, University of Iowa 01-15-07 Martin Luther King, Jr. Human Rights Week Convocation, University of Iowa 01-18-07 1945 Court Case Mendez v. Westminster Film and Discussion University of Iowa 01-22-07 Support for Adding Sexual Orientation to State Civil Rights Act 02-22-07 Respectfu/ Communities Project: The Soul of Childhood: To Act and Love 02-23-07 Respectfu/ Communities Project: Mirrors of Privilege: Making Whiteness Visible 03-03-07 Herbert Hoover National Park Service: Underground Railroad in Iowa 03-15-07 Staff presentation at Pathways Adult Day Health Center 03-21-07 Homeless in America, Film Series 03-28-07 Respectful Communities Project: Civil Rights, Solutions for Injustice 04-06-07 Farewell Reception for Carlos Serrato of University of Iowa Student Services 04-12-0730 Year Anniversary of Sexual Orientation as part of Iowa City Human Rights Ordinance 04-12-07 Choosing to Lead: Empowering Women in Work & Life 2007 Leadership Conference 04-20-07 Magalen Hsu-Li, University of Iowa Center for Human Rights 04-24-07 White Privilege Conference, Colorado Springs, Colorado 06-19-07 Respectful Communities: Living, Learning, Working & Building 19 05-03-07 A Conversation with Staff from the City of Iowa City Human Rights Commission at the University of Iowa Library 06-16-07 Iowa City Pride Festival 06-27-07 City of Iowa City, Johnson County and State of Iowa Civil Rights Law Celebration This fiscal year the Commission received contributions from former Commissioner Dr. Paul Retish and his wife Esther and Pak Nurack, former owner of Thai Flavors. With the contributions, the Commission decided to start a Heather Shank Scholarship Fund to assist persons in attending Diversity Events and Conferences. COMPLAINT ACTIVITY During the period from July 1, 2006 to June 30, 2007, fifty-three (53) complaints were filed with the Iowa City Human Rights Commission. COMPLAINTS ALLEGING ONE BASIS OF DISCRIMINATION Race 4 Sex! Sexual Harassment 3 Mental Disability 5 Religion 1 Aqe 1 Retaliation 3 National Oriqin 1 Sexual Orientation 1 Physical Disability 3 TOTAL 22 COMPLAINTS ALLEGING MORE THAN ONE BASIS OF DISCRIMINA TION Race & National Origin 1 Sex, retaliation, physical disability 1 Race & Color & mental disability 1 Mental Disability, retaliation & public 1 source of income Sexual Orientation & Marital Status 1 Sex & Race 1 Public source of income, race & National 1 Oriqin Sex, Age & Retaliation 1 Marital Status & Sex 2 Race & Color 6 Race, National Oriqin, Color & Creed 1 Retaliation & physical Disability 1 Religion, creed & retaliation 1 Color & physical disability 1 Aqe & race 3 Age, physical disabilitv & retaliation 1 Aqe & physical disability 1 Retaliation & sex 1 20 Race, retaliation & sex 1 Marital Status, retaliation, sex, sexual 1 orientation Mental disability & phvsical disabilitv 2 Color, national origin & race 1 TOTAL 31 TOTAL NUMBER OF COMPLAINTS = 53 RESOLUTIONS No Probable Cause 12 Probable cause 3 Mediation 4 Transferred to ICRC for reconsideration of 1 NPC decision by ICHRC Administrative Closure 6 Conciliation 1 Withdrawn 2 TOTAL NUMBER OF RESOLUTIONS = 29 CASES FILED BY AREA Credit 0 Education 0 Employment 37 Housing 5 Public Accommodation 11 ANAL YSIS Thirty seven (37) of the fifty-three (53) total number of cases received in the Human Rights office was in the area of employment. Eleven (11) complaints alleged discrimination in a public accommodation, five (5) in the area of housing discrimination and no complaints were filed in the area of education. Complaints in which only one basis was alleged as the reason for the discriminatory action resulted in mental disability being the protected category that received the highest number of complaints five (5). In past year's race and sex discrimination cases were usually the two categories most frequently listed as the single basis for the alleged discriminatory action. The analysis, however, changes dramatically when the complaints alleging a single basis of discrimination are compared with complaints alleging more than one basis for the discrimination. For example, there were four (4) complaints alleging the single basis of race discrimination. However, there were sixteen (16) complaints filed where race discrimination is one of the protected categories given as the reason for the discrimination bringing the total of complaints alleging race to twenty (20). In the same way, physical disability had three (3) complaints alleging the single basis but twelve (12) total when added with complaints alleging more than one basis of discrimination. Further, three (3) complaints were filed based on just sex discrimination in FY 07 but eight (8) additional complaints alleged sex and other protected categories as the basis for the allegation of sex for a total of 11 complaints. Mediation was very successful during FY 2007. Thirteen cases were resolved through mediation. 21 Plans for Fiscal Year 2008 . Continue to provide opportunities for law interns and volunteers to learn more about the work of the Commission. . Continue to work with Housing and Development Services and Housing Authority to identify impediments to fair housing. . Public forum on tenant/landlord law. . Continue to advertise in the Daily Iowan and other newspapers to alert the public that housing discrimination is against the law. . Human Rights Breakfast. . Participate in projects celebrating diversity and providing human rights education. . Continue to offer forums to educate public on discrimination issues. . Public speaking engagements on human rights issues. . Engage in surveys to determine community perception of human rights in Iowa City. . Speak with different groups in Iowa City to assess level of need and areas of concern. . Continue partnerships with other local agencies. . Proclamations for Black History Month, Women's History Monthllnternational Women's Day, Fair Housing Month, and others as determined by the Commission. . Annual Youth Human Rights Awards ceremony. . Good Neighbors-Strong Neighborhoods. . Join the National Partnership to Foster Diversity & Inclusion in Iowa City-Inclusive Community. Iowa City Human Rights Commission Annual Report FY 2007 (Approved 8/21/07) 22 LIBRARY TRUSTEES, BOARD OF GENERAL RESPONSIBILITIES The Board of Trustees of the Public Library is a semi-autonomous body of nine persons empowered by state law and city ordinance to act as the governing body of the library. The Board's specific list of legal responsibilities includes: . determining the goals and objectives of the Library in order to plan and carry out library services . determining and adopting written policies to govern all aspects of the operation of the Library . preparing an annual budget and having exclusive control of all monies appropriated by the City Council and the Johnson County Board of Supervisors or given to the library through gifts, bequests, contracts, grants or awards . employing a competent staff to administer its policies and carry out its programs The Board is also an arm of City Government with members appointed by the City Council and its principal operating funds approved by the City Council. The Board therefore seeks at all times to work in harmony with City policies in all areas that do not conflict with its statutory powers. ACCOMPLISHMENTS IN FISCAL YEAR 2007 1. Adopted a public relations plan, and improved the budget for public relations, including distribution of the Library newsletter city-wide four times per year. 2. Leased basement commercial space. 3. Approved and promoted a library shuttle bus to bring children from Title I school neighborhoods to the Library during the summer, a strategic plan initiative. 4. Reviewed expanded hours, noting a 9.1 % increase in people into the building. Adjusted Sunday hours from 1-6 to 12-5 with positive feedback. 5. Supported strategic plan goals to promote the Library website, improve technology and grow online collections, including introduction of downloadable audio title. 6. Received a report on monitored parking space availability in Dubuque Street Ramp. 7. Showed 100% Board support for Foundation Annual Fund, approved Foundation bylaws change, and provided space for used book store in the Library. 8. Supported the Library Director as past-President of the Iowa Library Association. 9. Encouraged and supported partnerships in programming with Summer of the Arts, Hancher, and ICCSD. 23 10. Reviewed the following policies: 401 Finance 806 Meeting Rooms 807 Media Use 812 Hours of Service 814 Copyright 11. Reviewed Ride 'n Read bus pass service and approved new procedures. GOALS FOR FISCAL YEAR 2008 1. Support initiatives of the strategic plan to improve collections, technology and outreach. 2. Encourage growth of Adult, Teen and Children's reading programs. 3. Continue to support partnerships with area libraries, the DTA, the City, Summer of the Arts, Hancher Auditorium, and others. 4. Improve public relations efforts. 5. Work jointly with Coralville and North Liberty to promote Live Homework Help program. 6. Continue to monitor parking situation. 7. Work with Friends Foundation as they develop a new strategic plan and show 100% Board support of the Annual Fund. 8. Improve attendance by Board at Foundation and other Library events. 9. Welcome two new Board members. 10. Review library policies as needed. BOARD MEMBERS Linzee McCray, President Thomas Dean William Korf Thomas Martin Mary New Meredith Rich-Chappell Pat Schnack Leon Spies David VanDusseldorp bdannualreport07.doc 24 PARKS AND RECREATION COMMISSION GENERAL RESPONSIBILITIES The Parks and Recreation Commission recor]1mends and reviews policies, rules, regulations, ordinances and budgets relating to parks, playgrounds, recreation centers and cultural functions of the City, and makes such reports to the City Council as the Commission deems in the public interest. The Commission also exercises broad responsibility for the development of parks, recreation centers, playgrounds and cultural facilities to serve the City, including the creation and appointment of advisory groups to make studies. ACCOMPLISHMENTS IN FISCAL YEAR 2007 . Received copies of regular monthly reports from the Parks, Forestry, CBD, Recreation and Cemetery Divisions, providing the Commission with valuable insight into the daily operation of each division. . Received monthly reports from the Director on the progress of all-ongoing projects, construction, etc. . Conducted annual tour of parks and facilities. . Recommended to City Council approval of Recreation Division Fees and Charges proposed for FY08 and tentative proposals for FY09-01. . Reviewed and prioritized the department's proposed Capital Improvement Projects for FY2008- 2011, and recommended same to City Council. . Reviewed the department's proposed FY08 operating budget requests. . Continued efforts to acquire additional personnel to maintain and develop parkland, trails and open spaces, with emphasis on a Natural Areas Specialist. . Dealt with a few open space issues as follows: Accepted fees in lieu of land for McCollister Subdivision. Accepted outlot B including the bridge remains and lot 126 in the Stone Bridge subdivision as well as obtaining a trail easement along the curb. Accepted fees in lieu of land for Whispering Meadows, Part 4. . Projects and special events completed in FY07 include: Peninsula Park disc golf course; new restrooms and a lighted sidewalk as well as a shelter at the Riverside Festival Stage; renovation of Brookland Park; window project at the Recreation Center; baseball/softball youth fields at soccer park. . Centennial Celebration at City Park including performance of the "State Fair" free to the public (distributed 1520 tickets to this event). . Completed and opened pond at Thornberry Off-Leash Dog Park; opened in conjunction with the parks first anniversary celebration. . Supported the suggestion of the DogPAC Board to name the pond at Thornberry Off-Leash Dog Park Lily's Pond. . Iowa City Farmers Market expanded on Saturdays to include the entire first floor of the Chauncey Swan Parking Ramp. . Supported several PIN Grant proposals: Harvest Party and Movie at Fair Meadows Park; Wetherby Park benches; development of a master plan for North Market Square; Wetherby Splash Pad; Glendale Park improvements; Peninsula Playground Project. 25 . Commission endorsed the conceptual plans for the proposed University of Iowa boat house in Terrell Mill Park as presented by Neumann-Monson and University of Iowa staff. . Endorsed a city-wide cell phone tower policy. Considered and denied a proposal to locate a cell tower in Upper City Park. . Supported a proposal to sell discount golf passes with proceeds going to the Foundation. . Sand Lake Recreation Area opened for fishing and other passive recreation activities. . Selected consultant to develop a Parks, Recreation and Trails Master Plan. PLANS FOR FISCAL YEAR 2008 . Complete master plan for Parks and Recreation. . Continue to support efforts to construct a bicycle/pedestrian bridge from Peninsula Park to Rocky Shore. . Build a fishing pier at Waterworks Prairie Park. . Initiate development of S & G Materials property (Sand Lake Recreation Area). . Complete upgrades to the Mercer Park baseball and softball diamonds. . Complete Court Hill Trail project. . Initiate components of the plan for the Sand Hill prairie area. . Re-roof Mercer Park Aquatic Center. . Continue interaction with City Council. . Continue efforts to increase full-time staff in the Parks, Forestry and CBD Division. . Continue efforts to improve the Commission's contact with the public. . Continue and enhance activities of the Parks and Recreation Foundation. . Continue commitment to and development of trail systems. . Determine improvements that can be made to parks with small amounts of money. . Continue efforts to strengthen relationships with the School District and Neighborhood Associations. . Continue working relationship with Friends of Hickory Hill Park, Concerned Citizens for Sand Prairie Preservation, DogPAC, and other groups to improve park facilities. COMMISSION MEMBERS Matt Pacha, Chairperson John Westefeld, Vice-Chairperson David Bourgeois Craig Gustaveson Margaret Loomer Ryan O'Leary Jerry Raaz Philip Reisetter John Watson 26 PLANNING AND ZONING COMMISSION GENERAL RESPNSIBILlTIES Act as the Zoning Commission of the City. Direct surveys and studies to be conducted and maps, plans, or plats to be made compliant with the City's Comprehensive Plan and zoning regulations. Recommend amendments and supplements to the City Council for the Comprehensive Plan, Zoning Chapter and Subdivision Regulations. Make recommendations to the City Council on development proposals, such as planned developments, subdivisions, street vacations and annexations. ACCOMPLISHMENTS IN FISCAL YEAR 2007 During FY07 the Planning and Zoning Commission held 22 formal and 11 informal meetings. During the period of July 1, 2006, to June 30, 2007, the Commission made the following recommendations to the City Council: Rezonings: 18 Recommendations for Approval and 1 Recommendation for Denial Case Number Date Case Summary REl05-0002512/21/06 Rezoning to amend the Planned Development Overlay for the Peninsula Neighborhood, a 118-lot, 35.5-acre residential subdivision located on Foster Road REl06-00001 07/06/06 Rezoning of 2.83-acres of property located at 4435/4455 Melrose Avenue from P-1 to P-1/RM12 (Melrose Ridge) REZ06-00010 08/03/06 Rezoning of 9.53-acres of property located east of South Gilbert Street and west of Sandusky Drive from ID-RS to RS-5 (McCollister Farm) REl06-00015 08/17/06 Rezoning of 1.12-acres of property located at 314 & 328 South Clinton Street from CB-5 to CB-10 (Hieronymus Square) REZ06-00016 07/06/06 Rezoning of 2.32-acres of property located at 2401 Scott Boulevard from 1-1 zone to P-1 with a CI-1 overlay (east side recycling center) REl06-00021 12/07/06 Rezoning of 17. 75-acres of property located east of Mormon Trek Boulevard at Eagle View and Grace Drive from CI-1 to CO-1 REZ06-00022 08/17/06 Rezoning of 49.05-acres of property located south of Lower West Branch Road and north of Court Street from RS-5 to OPD-5 (Stone Bridge Estates) REl06-00023 09/21/06 Rezoning of 37.92-acres of property located on Northgate Drive from CO-1 and ID-ORP to RDP (Northgate Corporate Park) REl06-00024 09/21/06 Rezoning of 9.83-acres of property located along both sides of Stevens Drive east of Gilbert Street and property along Waterfront Drive north of Stevens Drive from CI-1 to CC-2 REl06-00025 05/17/07 Rezoning of 15.42-acres of property located south and west of Whispering Meadows Drive from RS-8 to RS-12 (Whispering Meadows, Part 4) 27 REl06-00026 05/17/07 Rezoning of 34.86-acres of property located west of Whispering Meadows Subdivision Parts 2 and 3 from RS-8 and RS-12 to OPD-8 and OPD-12 (Whispering Meadows, Part 4) REl06-00027 01/18/07 Rezoning of approximately 12,200 square feet of property located west of Diana Street and south of Kirkwood Avenue from RS-5 to CO-1 (Lensing Funeral Home) REl06-00028 02/01/07 Rezoning of 0.91 acres of property located at 1902 and 1906 Broadway Street from CO-1 to CC-2 (Sonic Burger) REl07 -00001 02/15/07 Rezoning of approximately 12 acres of property located on Ruppert Road from CC-2 to CI-1 (Aviation Commerce Park) REl07 -00002 03/15/07 Rezoning of 5.75 acres of property located on South Governor Street from RNS-12 to RS-8 REl07 -00003 04/05/07 Rezoning of approximately 0.77 acres of property located at 828 E. Washington Street from RNS-20 to OPD/RNS-20 (Alpha Chi. Omega Sorority) REl07-0000404/19/07 Rezoning of approximately 36.65 acres of property located north of Izaak Walton Road, east of Oak Crest Hill Road from 1-2 to 1-1 and OPD/I-1 (Concrete Pipe Manufacturing) REl07-0000504/19/07 Denial of a rezoning 0.40 acres of property located at 719 & 723 Michael Street from RS-8 to RM-20 REl07-0000906/07/07 Rezoning of approximately 2.35 acres of property located at 802 S. Clinton Street from CI-1 to P-1 (Johnson County) Subdivisions: 6 Recommendations for Preliminary Plat Approval SUB04-00011 02/01/07 Lyn-Den Heights Part III, a 38.5-acre, 38-lot residential subdivision located on Rapid Creek Road NE SUB06-00013 08/17/06 Stone Bridge Estates Parts 5-9 and resubdivision of Outlot C of Part 4, a 49.05-acre, 139-lot residential subdivision located south of Lower West Branch Road and north of Court Street SUB06-00020 12/21/06 Amendment to the Peninsula Neighborhood, a 35.5-acre, 118-lot residential planned development located on Foster Road SUB06-00027 05/17/07 Whispering Meadows Part 4, a 34.86-acre, 122-lot residential subdivision located west of Whispering Meadows Parts 2 and 3 SUB07-00001 03/01/07 Mount Prospect Addition Part IX, a 5.21-acre, 16-lot residential subdivision located on Lakeside Drive and west of Amber Lane SUB07-0000203/01/07 Olde Town Village Part 2, a 1.82-acre, 3-lot commercial subdivision located south of Rochester Avenue and east of Scott Boulevard 28 Subdivisions: 8 Recommendations for Final Plat Approval SUB06-0000808/03/06 McCollister Subdivision, a 9.53-acre, 2-lot residential subdivision located east of South Gilbert Street and west of Sandusky Drive SUB06-00009 10/19/06 Kennedy's Waterfront Addition Part 4, a 4.91-acre, 4-lot commercial subdivision located east of South Gilbert Street on Southgate Avenue SUB06-00010 08/17106Silvercrest Part 3, a 12.17-acre, 7-lot residential subdivision located south of American Legion Road and east of Scott Boulevard SUB06-00011 07/20/06Hollywood Manor Part 9, a 4.84-acre, 12-lot residential subdivision located at the ends of Wetherby Drive and Totting Circle SUB06-00014 09/07/06 Windsor Ridge Part 20B, a 2.7 -acre, 2-lot residential planned development located south of Lower West Branch Road and north of York Place SUB06-0001601/18/07 Stone Bridge Estates Part 5, a 12.92-acre, 37-lot residential subdivision located north of Court Street and east of Camden Road SUB06-00021 01/18/07 First American Bank Addition, a 3.38-acre commercial, 2-lot commercial subdivision located at 640 Highway 1 West SUB07-0000303/01/07 Olde Towne Village Part 2, a 1.82-acre, 3-lot commercial subdivision located south of Rochester Avenue and east of Scott Boulevard. Vacations: 4 Recommendations for Approval V AC06-00005 08/17/06 Vacation of the east/west alley in Block 102 to allow its relocation VAC06-0000612/21/06 Vacation of a portion of McLean Street between Hutchinson Avenue and Lexington Avenue VAC07-00001 04/19/07 Vacation of a portion of Hollywood Boulevard located south of Highway 6 and east of Broadway Street VAC07-0000306/07/07 Vacation of a portion of right-of-way located on the north side of Court Street and west of Clinton Street Fringe Area Rezonings: 2 Recommendations for Approval CZ06-00002 08/17106 Rezoning of 0.58-acres located adjacent to the south side of Lake Manor Manufactured Home Park, west of Riverside Drive in Fringe Area C from R to RMH CZ07-00001 04/19/07 Rezoning from A to R for 3.0 acres of property located on the west side of Kansas Ave. SW, approximately % mile south of IWV Rd SW and a nearby 3.0 acre property from R to A Fringe Area Conditional Use: 2 Recommendations for Approval CU06-00001 07/06/06 Recommend that the City Council forward a letter to the Johnson County Board of Adjustment recommending that a conditional use permit be 29 approved subject to County requiring the implementation of the Wetland Mitigation Plan created by Red-Tail Restoration and County required improvements are made to the entrance onto Izaak Walton League Road from Oak Crest Hill Road. CU06-00002 08/17/06 Recommend that Council forward a letter to Johnson County recommending that the application by GT Karr for a conditional use permit to allow a home improvement business. Code Amendments: 4 Recommendations for Approval 07/06/06Amendment to Title 14, Subsection 4E-8C in the Iowa City Zoning Code to allow for the reconstruction by special exception in cases where the sign is generally recognized and associated with a longstanding business or institution and makes a significant artistic, cultural or nostalgic contribution to the community or neighborhood. 09/21/06 Amendments to Title 14 of the Zoning Code to clarify provisions and definitions. 09/21/06Amendments to the Iowa City/Johnson County Fringe Area Agreement to favor rural over residential development outside of the city's growth area and provide for a shift to the west of an existing commercial area at the interchange of 1-80 and Herbert Hoover Highway; city site review standards would apply in this area. 11/16/06Amendment to the Zoning Code to allow a minor modification in cases where there are practical difficulties meeting the standards for structured parking facilities when retrofitting such facilities within existing buildings. Comprehensive Plan Amendments: 2 Recommendations for Approval 08/17/06 Amendment to the Comprehensive Plan by amending the Near Southside Design on page 23 to strike the sentence "CB-5 would remain the preferred zoning is this district." and replace it with, "Either CB-5 or CB-10 zoning are appropriate between Court and Burlington Streets, based on the property providing a logical extension of the downtown and adequate services for the density proposed." 02/15/07 Amendment of the Comprehensive Plan, South Central District Plan, to discuss commercial development scenarios for Ruppert Road. Miscellaneous: 09/21/06Amendment to the Subdivider's Agreement; Saddlebrook Addition Part 2 to allow a temporary increase in the number of permitted dwelling units prior to the provision of secondary access. 05/17/07 Recommend to City Council to accept the dedication of land for public open space in the Whispering Meadows Part 4 Subdivision, instead of requesting fees in lieu of, with a minimum of 1.82 acres connecting to the existing wooded area to remain in the natural woodland state. S:/PCO/P&Z1Annual Reports/2007 P&Z Annual Report 30 POLICE CITIZENS REVIEW BOARD GENERAL RESPONSIBILITIES Established in 1997, by ordinance #97-3792, the Iowa City Police Citizens Review Board (PCRB) consists of five members appointed by the City Council. The PCRB has its own legal counsel. The Board was established to review investigations into claims of police misconduct, and to assist the Police Chief, the City Manager, and the City Council in evaluating the overall performance of the Police Department by reviewing the Police Department's investigations into complaints. The Board is also required to maintain a central registry of complaints and to provide an annual report setting forth the numbers, types, and disposition of complaints of police misconduct. It may recommend that the City Council hold public forums and/or hearings designed to encourage citizens to provide information, recommendations, and opinions about police policies, procedures, and practices. To achieve these purposes, the Board complies with Chapter 8 of the Iowa City Code and the Board's By-Laws and Standard Operating Procedures and Guidelines. ACTIVITIES AND ACCOMPLISHMENTS FOR FISCAL YEAR 2007 Meetings The PCRB holds monthly meetings on the second Tuesday and special meetings as necessary. During FY07 the Board held thirteen meetings. Three meetings were cancelled due to lack of Board business. ICPD Policies/Procedures/Practices Reviewed By PCRB The ICPD regularly provided the Board with monthly Use of Force Reports, Internal Investigation Logs, Demographic Reports and various Training Bulletins. The Department also provided various General Orders for the Board's review and comment. A senior member of the Police Department routinely attended the open portion of the PCRB meetings, and is available for any questions Board members have regarding these reports. Presentations None. Board Members There were no changes to the make-up of the Board during FY07. In October officers were nominated with Michael Larson as Chair and Elizabeth Engel as Vice Chair, COMPLAINTS Number and Type of Allegations Four complaints (06-03, 06-04, 06-05, 06-06) were filed during the fiscal year July 1, 2006 - June 30, 2007. Five public reports were completed during this fiscal period (06-02, 06-03, 06-04, 06-05, 06- 06). The five completed public reports involved 10 allegations. Allegations . Complaint #06-02 1. Intimidation, Harassment, Threats. 2. Officers refused to allow prayer. 31 Complaint #06-03 1. Personal Conduct. 2. General Conduct on Duty. Complaint #06-04 1. Inappropriate Behavior. 2. Wrongful Arrest. Complaint #06-05 1. Unwarranted delay in accomplishing the ticketing and searching tasks. 2. Use of harsh tone of voice, of glaring at the Complainant, of using disrespectful language, of insulting and degrading the Complainant, and showing prejudice. Complaint #06-06 1. Retaliation. 2. Destruction of Property. Level of Review The Board decided, by simple majority vote, the level of review to give each report, selecting one or more of the six levels specified in the City Code per complaint: Levele Levelf On the record with no additional investigation Interview or meet with complainant Interview or meet with named officer Request additional investigation by Chief or City Manager, or request police assistance in the Board's own investigation Board performs its own additional investigation Hire independent investigators 4 1 1 1 Level a Level b Levelc Leveld 1 o Complaint Resolutions The Police Department investigates complaints to the PCRB of misconduct by police officers. The Police Chief summarizes the results of these investigations and indicates in a report (the Chief's Report) to the PCRB whether allegations are sustained or not sustained. (If complaints are made against the Chief, the City Manager conducts the investigation and prepares and submits the reports.) The Board reviews both the citizens' complaint and the Chief's Report and decides whether its conclusions about the allegations should be sustained or not sustained. The Board prepares a report which is submitted to the City Council. Of the 10 allegations listed in the five complaints for which the Board reported, none were sustained. The Board made comments and/or recommendations for improvement in police policy, procedures, or conduct in four of the reports: Complaint #06-02 The Board feels that the investigative report compiled by the ICPD investigator(s) and the Chief's Report is very comprehensive and thorough. The complainant refused to speak with investigators, It is commented in multiple interview/supplemental reports from VA and UIHC staff that the ICPD officers were very patient and respectful with the family while attempting to de-escalate the situation 32 without use of physical means or arrests. No one observed any ICPD officer do anything disrespectful or inappropriate in action or speech while dealing with the family. Complaint #06-03 The Board wishes that the Chief had addressed formally the allegations of handcuffing and alleged arrest of a juvenile as listed by the complainant and as stated by the Chief in his cover letter and his Report to the Board. The Report included investigation regarding these allegations but did not issue Findings. Handcuffing and Arrests of Juveniles: The Board recommends a review of OPS-19.1, Juvenile Procedures, with emphasis on handcuffing of juveniles and arrests of juveniles. In Car Recording Device Activation: The Board does not concur with the internal investigation conclusion that no policy violation occurred when no officer activated an in car recording device. OPS-12, In Car Recording Devices [effective 8/4/1999], section IV, states, "In addition to traffic stops, officers should manually activate the recording equipment on calls for service and on self initiated field activity." According to Merriam-Websters Collegiate Dictionary, 11th Edition the operant, "should", is "used in laws, regulations, or directives to express what is mandatory" and placed an obligation on the officer(s) at the scene and involved in the field investigation to activate their recording device(s). The existence of a visual/audio documentary of the events which transpired during the detention of the juvenile(s) would have been an invaluable tool for the resolution of PCRB #06-03, if after viewing the recording of the incident, a complaint had transpired at all. Disrespectful Commentary: The Board suggests that consideration be given to additional training and a review of Leg-01, Civil Rights, 111-(0)-(2), "Act, speak and conduct themselves in such manner as to treat all persons with courtesy and with that respect due to every person as a human being." In the Investigator's Report, it was acknowledged by officers at the scene that certain officer(s) did not exhibit the consummate level of professionalism that is typically exhibited by the members of the ICPD. Officer Communication at the Scene: The Investigator's Report documented conflicting information among the officers who had direct contact with the juveniles. The Investigator's report detailed multiple incorrect assumptions made by officers at the scene due to a lack of communication between the lead officer and those detaining the juvenile(s). i.e.: "Officer II said he had assumed that Juvenile 2 (Juvenile 1) had been arrested by Officer I, and he searched him incident to the arrest." Incident Documentation: The Board concurs with the Chief's assessment that a review of reporting requirements is necessary. The Board suggests a review of OPS V., Reporting Use of Force, and review of LEG-03, Field Interviews and Pat Down Searches, be included in the additional training. Complaint #06-04 The Board commends the officer(s) involved for activating the in-car recorder so a video could be reviewed. State law does not require an officer to summon a supervisor upon refusal of a citizen to sign a citation. State law does require that the seat belt be worn properly. Complaint #06-05 We commend the Officer involved in this case for activating the in-car camera. The evidence from the recorded video made it possible for the investigating officers to compare the accusations received from the Complainant with what was captured by the in-car camera. This Complaint demonstrates the value of consistent use of the in-car cameras when there is need for later review of actions. 33 Name-Clearing Hearings The ordinance requires that the Board not issue a report critical of the conduct of a sworn officer until after a name-clearing hearing has been held. During this fiscal period, the Board scheduled one name-clearing hearing of which the officer(s) declined. Mediation Officers and complainants are notified by mail that formal mediation is available to them at any stage in the complaint process before the Board adopts its public report. All parties involved must consent to a request for mediation. No mediations were convened this year. Complaint Histories of Officers City ordinance requires that the annual report of the PCRB must not include the names of complainants or officers involved in unsustained complaints and must be in a form that protects the confidentiality of information about all parties. Complaints were filed against twelve officers in the five complaints covered by the FY07 annual report. ICPD Internal Investigations Logs The Board reviewed the quarterly ICPD Internal Investigations Log, provided by the Chief of Police. COMPLAINT DEMOGRAPHICS The following is demographic information from the five complaints that were completed in this fiscal year. Because complainants provide this voluntarily, the demographic information is incomplete. Category/Number of Complainants Sexual Orientation: Heterosexual 0 Unknown 4 Lesbian 1 Gender Identitv: Unknown 5 Color: African American 2 Unknown 2 White 1 Sex: Male 2 Unknown 2 Female 1 Mental Disabilitv: Unknown 5 Aae: Over 21 Unknown 3 2 National Oriain: US Unknown 1 4 Marital Status: Single 1 Married 1 Unknown 3 Reliaion: Unknown Baptist 4 1 Physical Disabilitv: Unknown 5 BOARD MEMBERS Michael Larson, Chair Elizabeth Engel, Vice Chair Candy Barnhill Loren Horton Greg Roth 34 PUBLIC ART ADVISORY COMMITTEE GENERAL RESPONSIBILITIES The Public Art Advisory Committee was formed in 1997 after the City Council established the Iowa City Public Art program initiated by the Arts/Business Partnership of the Iowa City Area Chamber of Commerce. The first meeting of the Committee was in 1998. The Committee is comprised of seven members who represent art professionals, the general community and City departments engaged in projects in which public art may be incorporated. The Committee was charged with developing the Iowa City Public Art Program, including by-laws for the Committee and procedures for the commissioning, procurement, maintenance, and deaccessioning of public art. ACCOMPLISHMENTS IN FISCAL YEAR 2007 . Expanded and completed the Poetry in Public program for another year. · Completed installation of Houses of the Northside on area street markers. · Installed Birds in Flight along the Sycamore Trail · Acquired Love is Strange located in Willowcreek Park. . Solicited for proposals for the installation of art for Grand Avenue Roundabout . Solicited artists for proposals to install art on both the Peninsula Park rotating display pad at the eastern terminus of the Iowa River Power Dam Bridge and the downtown Sculptor's Showcase. Neither solicitation resulted in any proposals. . Held the first Kidz Tent at the Iowa Arts Fest offering very affordable art to children under 13 years of age. Art was contributed by artists participating in Arts Fest. · Hosted "Art off the Wall" at the Iowa Arts Fest. . Received two nominations and made recommendations to the City Council for the Art in Non-Public Spaces Recognition program. . · Complete the installation of Neighborhood Art at the Wetherby Park shelter. . Continued working with Melrose Neighborhood Association on their Neighborhood Art project. . Solicited and reviewed Calls for Qualification for artists interested in presenting proposals for the installation of art on the east wall of the Robert A. Lee Recreation Center swimming pool room. . Considered proposal from Thomas Awad and Tony Carter to paint a mural on a wall in Iowa City funding through the Community Initiated Public Art program. · Hired consultant to evaluate and update the existing Artist's Database. PLANS FOR FISCAL YEAR 2008 . Evaluate and explore electronic and other sources of surveying community opinion regarding Public Art. . Continue distribution of Glimpse, the map of current inventory of public art, in collaboration with others, such as the Chamber of Commerce, the Cultural Alliance and the CVB. · Evaluate and solicit various alternative funding sources to increase program revenue. · Complete update of the artist database. 35 · Complete the Melrose neighborhood art projects. · Select an artist and see to completion the recreation center swimming pool wall project . Evaluate the future of the Iowa Sculptors Showcase at the Pedestrian Mall and in Peninsula Park · Continue the Poetry in Public program . Consider coordinating with the Summer of the Arts staff to host an art project/Kidz Tent at Artsfest 2008. 36 REVIEW, BOARD OF GENERAL RESPONSIBILITIES The Board of Review is established and governed by the Code of Iowa, Chapters 441.31 to 441.44, for the purpose of equalizing assessments by raising or lowering individual assessments as established by the Assessor. The Board also makes the final rulings each year on exempt properties. The Iowa Department of Revenue & Finance issues to the Board of Review a manual to guide them in their work, along with forms for the original meeting, daily meetings, and the final meeting. The Board must also file a report on their session with the State Director of Revenue & Finance within 15 days of adjournment. The Board's meetings are subject to the open meetings law. The Board also must include in their written notice to the petitioner the specific reasons for their actions. ACCOMPLISHMENTS IN FISCAL YEAR 2007 The following is a report on the activities of the Iowa City Board of Review since adjournment on May 25, 2006. The Iowa City Board of Review met on 12 days during the period of May 1 to June 15, 2007. The Board received a total of 257 petitions. These have been broken down into classification along with their outcome and are listed below. 193 Residential 64 Commercial 125 Upheld 34 Upheld 68 Denied 30 Denied 257 Total 159 Upheld 98 Denied By the filing deadline of July 10, 2007, six commercial property owners filed appeals in District Court. Of the fifteen court cases from 2005, and two from 2006, all have been settled or there are settlements pending. A new level of appeals was enacted into state law and became effective January 1, 2007. One commercial property was appealed to the Iowa Property Assessment Appeal Board. PLANS FOR FISCAL YEAR 2008 Since the Board of Review hears only protests brought to them by others, there is no way to predict the amount of work for next year. But, because next year is not a reassessment year, the workload is expected to be much lighter than the session just finished. 37 SENIOR CENTER COMMISSION GENERAL RESPONSIBILITIES The Senior Center Commission is comprised of seven members with renewable three- year terms. Six Commission members are appointed by the City Council. The seventh at-large member must be a Johnson County resident who lives outside of Iowa City. This person is appointed by a majority vote of the six Council appointees. Duties and powers of the Commission include serving in an advisory role to the City Council with regard to the needs of the Senior Center. Commission members make recommendations with regard to policies and programs and join staff and other interested persons in seeking adequate financial resources for the operation of the Center. They encourage full participation of senior citizens in Center programs and activities and work to ensure that the Center is well integrated into the community. Commissioners encourage partnering with other organizations to meet the needs of senior citizens; serve in an advocacy role with regard to the needs of senior citizens; and assist the City Manager in the evaluation of personnel. ACCOMPLISHMENTS IN FISCAL YEAR 2007 . Supported a month-long series of public events and programs commemorating the Center's 25th Anniversary during September 2007. . Endorsed the creation of a Senior Center Drill Team, which performed and represented the Center at the University of Iowa Homecoming Parade, during halftime of a University of Iowa women's basketball game, and other community events. . Facilitated the creation and implementation of two successful programs: the Newcomers Club and the Legacy Letters project. . Supported continued participation in the Practicum Partnership Program with the College of Social Work. . Endorsed staff efforts to develop and implement programming that reaches out to populations in the city and county that are underrepresented as participants in Center programming. . Supported and recognized successful efforts to obtain grant support from the Community Foundation of Johnson County and the Iowa Arts Council to support programming. . Approved participant led efforts to implement a participation fee for the Center's chorus, the Voices of Experience. The new fee is used to fund a biannual stipend for the choral director and accompanist. . Continued to monitor and evaluate the success of the participant cost sharing membership program. While most programming is open to the public, Senior Center memberships provide people with expanded access to the facility and programming. 38 During Fiscal Year 2007 memberships totaled 1004. Total membership sales generated $22,562 in operational revenue. . Acted as the Board of the private non-profit group, Iowa City Senior Center Fund, Inc., to manage assets in the Iowa City Senior Center Endowment and Iowa City Senior Center Charitable Giving Accounts held in the Community Foundation of Johnson County. At the end of fiscal year 2007 the Iowa City Senior Center Endowment and the Charitable Giving Account held $458,914 and $44,579 respectively. . Invested $29,066 in donations received during the previous fiscal year in accordance with donor instructions as to use of the funds. . Accepted the transfer of $21,738 in annual earnings from the Senior Center Endowment to fund the FY07 operational budget. . Encouraged and received $25,157 in donations from participants, community members and area business to support current and future operational expenses. Donor designated contributions included $3,625 to support 2007 operational expenses, $350 for the Center's Charitable Giving Account and $3,065 for the Center's Endowment Fund. An additional $9,710 was received in the form of non- designated donations. Finally, area businesses supported the Center's FY07 programming and Scholarship Fund with contributions totaling $8,407. . Approved and arranged for the transfer of $66,786 from the Center's Charitable Giving account in the Community Foundation of Johnson County to support upgrades to Senior Center Television Equipment and the renovation of the Center's Assembly Room. Improvements to the Assembly Room included a new sound system and the installation of acoustical panels, painting, lighting and new tables and chairs. . Approved an FY08 operational budget request that included a $5,384 contribution from the Charitable Giving Account to purchase editing equipment for Senior Center Television. . Endorsed a request included with the FY08 operational budget proposal to increase the Center's permanent and temporary staffing in order to enable the expansion of both the hours of operation and services. . Encouraged and expressed appreciation for fundraising efforts like the annual quilt raffle, the Senior Center Quilting volunteers, the Dollar-a-Month Club and the new telephone recycling project. . Provided regular updates to the members of the Iowa City Council and Johnson County Board of Supervisors on Senior Center issues, activities, and programs and wrote a monthly column reporting on Commission activities for posting on the Center's webpage. . Recognized staff efforts in coordinating 453 volunteers who worked a total of 24,043 hours to support Center programming between January 1, 2006 and December 31, 2006. 39 . Sponsored the 2007 Volunteer Recognition Breakfast honoring the volunteers who supported the operation of the Center during calendar year 2006. . Analyzed information collected through focus groups to examine participant and community satisfaction. . Supported promotional efforts to increase membership and educate the community about Center programs and services. . Commended the work of Senior Center Television volunteers and staff, who in partnership with the University of Iowa Intermedia Area of the School of Art and Art History, did a presentation on ICSC TV Online! (http://icsctv.uiowa.edu) at the 2007 joint conference of the National Council on Aging and American Society on Aging. SCTV staff and volunteers videotaped interviews from the conference and posted them on the website. . Approved and commended staff efforts to develop innovative programming and to participate in community activities and collaborative programming. . Supported staff efforts to provide meaningful learning experiences for University of Iowa students who pursued opportunities at the Center as a part of their academic training. These students represented diverse academic areas including Aging Studies, Social Work, Nursing and Multi-media. . Approved plans for the reallocation of Center space in order to incorporate a weight training facility at the Center. . Endorsed efforts to investigate the feasibility and secure approval for needed repairs and upgrades to the building. Specific requests included ADA upgrades to all restrooms, the installation of two shower stalls on the ground floor and the installation of a new roof, chiller and boiler. PLANS FOR FISCAL YEAR 2008 . Continue with efforts to increase Commission efficiency and effectiveness. Implement changes, evaluate results and make changes as necessary. . Monitor the effectiveness of all fundraising activities. Modify existing activities as necessary and implement new activities as needed in order to reach fundraising goals. Identify and cultivate potential supporters and contributors. . Actively solicit donations to the Senior Center Endowment and Scholarship Fund. . Maintain fiscal responsibility in the management of donations to the Senior Center. Operating in conjunction with the Iowa City Senior Center Fund, Inc., continue to support programming with funds from the Senior Center's Charitable Giving Account and allocate annual interest earnings from the Senior Center Endowment to the operational budget. . Promote a positive awareness of the Senior Center throughout the community. . Review and update the Operational Handbook. Revise, develop and approve new policies as needed. 40 . Continue to support community partnerships to enrich programming and participation in community activities that promote recognition of the Center as a valuable downtown resource for seniors and other members of Johnson County. . Further strengthen mechanisms for meaningful participant and community involvement in the operation of the Senior Center. COMMISSION MEMBERS Jay Honohan, Chair Betty Kelly, Vice-Chair Nancy Wombacher, Secretary Robert Engel Chuck Felling David Gould Sarah Maiers* * Appointed by Senior Center Commission All other members appointed by the Iowa City City Council 41 TELECOMMUNICATIONS COMMISSION GENERAL RESPONSIBILITIES The Iowa City Telecommunications Commission (ICTC) is a city commission comprised of five Iowa City residents and is mandated to facilitate and to regulate the smooth and effective development and operation of the City's Broadband Telecommunications Network (BTN) , the City's cable television system, as well as advise on telecommunications related matters. The Commission makes its recommendations to City Council in matters pertaining to the BTN, resolves disputes about the operation of the BTN, conducts periodic evaluations of the BTN operations, and in general facilitates BTN use by citizens of Iowa City, which includes the promotion and facilitation of the access channels and community programming. ACCOMPLISHMENTS IN FISCAL YEAR 2007 Oversaw and reviewed efforts to modify state legislative attempts to remove local cable TV regulatory authority and to move such authority to the state level, resulting in SF554 Oversaw and reviewed efforts to modify Congressional attempts to pass legislation, referred to as the COPE Act, that would negatively impact local regulation of cable TV and access channels Oversaw and reviewed efforts by the FCC to become the national franchising authority for telcos and cable companies and efforts to impose a 90 day deadline for franchising by local authorities. If successful the FCC would eliminate or drastically impair local franchising authority Reviewed legal developments affecting Iowa City's cable TV franchise, including seven Iowa lawsuits claiming cable TV franchise fees are an illegal tax Worked with the Cable Division to develop the first comprehensive wi-fi map for the Iowa City area Oversaw basic cable rate regulation, resulting in one of the lowest basic tier rates in Iowa Worked with local access channels to continue to improve the quality and number of programs Reviewed subscriber cable TV complaints reported by Cable TV Administrator Reviewed Cable TV related funds, including the cable TV pass through and PATV funds Oversaw the City cable TV budgeting process Oversaw the distribution of pass through funds to the Community Television Group (CTG) 42 Received monthly program and progress reports from the Cable TV Administrator, City Channel 4, InfoVision Channel 5, Library Channel 10, Kirkwood's Channel 11, PA TV Access Channel 18, Educational Channel 21, Senior Citizen Television (SCTV) and the University of Iowa Channel 17 The Kirkwood access channel aired over 180 locally produced programs by Kirkwood's Media Services Dept., Kirkwood Student Productions and Heritage Area Agency on Aging. These Kirkwood produced programs featured educational programs about music concerts, athletic events and Eastern Iowa senior issues to name a few. These Kirkwood produced programs were re-broadcast over 1,600 times during the year. The Kirkwood Channel increased its syndicated educational programming by 40% this year and has a potential viewing audience of over 108,000 homes in a seven county area. Senior Center TV (SCTV) aired 82 new programs on Govt. Channel 4 for a total of 848 hours, including shows like Mature Focus, Poets Corner, programs about insurance and health care, concerts. 20 volunteers gave 5374 hours of their time to help produce these shows. SCTV programs are also cablecast in Coralville and North Liberty. SCTV members and staff participated in a conference in Chicago and were awarded for their unique work. SCTV has a special relationship with University students who work with seniors to produce timely and relevant programming for the community. The Community Television Service (CTS) of the Cable TV Division worked with 70 organizations to produce 135 video programs and over 125 hours of programming in the last year. Some of the organizations include AARP, United Way, Iowa City Housing Authority, Chamber of Commerce, Johnson County Coalition Against Domestic Violence, Summer of the Arts, and the Iowa City Area Association of Realtors. The Cable TV Division's InfoVision developed streaming media playbacks of the City Council meetings and other selected programming on the CityChannel4.com website. A new interactive program guide was developed and made available on the CityChannel4.com website, enabling viewers to access all programming playbacks by topic, date and time. InfoVision staff also produced an interactive map of Iowa City's wifi hotspots. InfoVision averaged over 800 telephone calls per month in the last quarter. The Educational channel. The schools hired a person as their webmaster/video production staff, a newly created position, who has been developing programming for the channel. Working with Coralville the schools have produced City High's Senior Honors program and West High graduation, among others. The school also plans to help produce and cablecast student programs. The ICTC sent a number of letters to the superintendent of schools and the Board of Education to express concern on the quality and quantity of programs. The letters were followed by a meeting. Some progress is reported. The Library channel programming included programs about Project GREEN, University of Iowa International Writing program, and KSUI and KCCK radio. In addition, programming for children was produced, including story times, Community Reading Month, and the Community Spelling Bee. Other programs included pianist Sarah Rothenberg, Dictionaries and Democracy, and two new episodes of the local history 43 series One of A Kind. Total annual programs cablecast were up by 10% to 7,615. The number of PSA's run increased by 11 % to 653. The University channel works with DITV, Iowa Public radio, SVP, Hawkeye Athletics and students to produce programs about lectures, performances and other features. Over 200 programs were produced by UITV staff and over 300 programs were submitted by others. Other programming included the Department of Dance, the School of Music and the Martin Luther King Jr. Human Rights week. PATV produced 627 shows for 955 hours of programming. 1043 programs were imported. The total number of workshops taught was 51 and the total number of new producers was 115. Camera checkouts was 752, the number of times editing equipment was booked was 868 times, and the studio had 592 bookings. PATV worked with over 167 community organizations, ranging from the 4C's to the Red Cross, Faith United Church, Goodwill, Montessori school, and Iowa Workforce Development. The Cable TV Division's Media Unit produced or obtained 562 new programs for City Channel 4. 96 programs were produced by the Unit. Of special note were the City Council meetings, Video Voter Project, the Human Rights and Youth Human Rights Awards and the JCCOG Urban Policy Board Meetings. The Unit provides technical and media consulting services to the City and the requests for these services were up this year, including the Senior Center and Harvet Hall sound systems upgrades, the Firefighter Agility Test Video, tape dubbing and equipment set-up. 44 YOUTH ADVISORY COMMISSION *(Reporting period is from March 2006 thru June 2007) GENERAL RESPONSIBILITIES Established in November of 2005, by resolution #05-371, the Iowa City Youth Advisory Commission consists of seven 7 members appointed by the City Council. All members of the Commission shall be residents of Iowa City. Four (4) members shall be ages 15 to 17 and three (3) members shall be ages 18 to 21. The Council shall choose one (1) council member to serve as the Council liaison and one (1) council member to serve as an alternate liaison. Said liaison shall attend the Commission meetings. The mission of the Youth Advisory Commission is to promote understanding and awareness of Iowa City among Iowa City youth; allow a select group of youth to help make decisions concerning them and their peers; enable youth members to utilize and expand on their leadership abilities to serve as a mechanism for communication between youth and adults in Iowa City; and create a bridge whereon youth and adults can develop partnerships. The Iowa City Youth Advisory Commission will empower, engage, and foster youth participation in its local community; more specifically to provide a "sounding board" for youth issues affecting the Iowa City community youth ACTIVITIES AND ACCOMPLISHMENTS FOR FISCAL YEAR 2006/2007 Meetings The YAC holds monthly meetings and special meetings as necessary. During the reporting period the Board held sixteen meetings. Accom pi is hments/Presentations/P rojects Development and adoption of by-laws Creation of Commission logo, shirts, and name badges Development and enhancement of Website Participation in development of Video Coordinated, designed, and staffed Ghana booth at the Arts Fest Global Village Facilitated community discussion on drug and alcohol use among youth (Iowa Youth Survey) Participated in Council Citizenship Awards Established Youth Empowerment Grant Program, criteria, application, and review process Volunteered for Neighborhood Centers of Johnson County (NCJC) Road Race & Relay Assisted in Human Rights Commission Youth Awards Ceremony Goals for 2008 To be established in fall 2007 45 BOARD MEMBERS Maison Bleam Audrey Keranen Michael Nelson Jacqueline Stubbers Sarah Ziegenhorn Subha Subramanian/ David Segar Elyse Abboud Kamps/ Lin Weeks Amy Correia, Council Liaison Regenia Bailey, Alternate Council Liaison 46 UEJ Reception for Ralph Wilmoth After 6 years serving as Director of Johnson County Public Health, Ralph is moving west! Please join us in wishing Ralph well as he leaves the Midwest to join the Colorado Department of Public Health & Environment. October 12, 2007 1-3pm Johnson County Administration Building, 2nd Floor Conference Room 913 South Dubuque Street Iowa City, Iowa [J;J _ THE PAR GROUP !~ p", A. Re"me, LLe. Celebrating over 35 Years Service To a National Clientele DATE: TO: FROM: RE: October 3,2007 Honorable Mayor and City Council Members Robert Beezat, The PAR Group City Manager Recruitment As I mentioned in my presentation to Council, the first part of the process for the recruitment of a City Manager is the preparation of a Recruitment Profile. The initial step in developing the Profile will be the interview process with you and Department Directors to receive input regarding this position. I am scheduled to be in Iowa City on Monday, October 15 and Tuesday, October 16 to conduct these interviews. Each of the interviews will be scheduled for one half hour. We usually follow a Discussion Outline as attached, though people being interviewed can discuss any topic related to the city manager recruitment and selection which they think would be helpful in assisting the City in selecting its next City Manager. In addition to meeting with you and the Directors, it is my understanding that you would like me to meet with selected community leaders as well as to conduct one or two open sessions for community members to allow them the opportunity to provide input prior to developing the recruitment profile. I would suggest that both of these tasks be accomplished on a date to be determined in early November. When I meet with community leaders and representatives of community organizations in small group meetings, each meeting usually has three to five participants and is scheduled for one hour per session. This method allows me to maximize the number of people I can meet with in a reasonable period oftime. Potential groups include: Board of Supervisors ICCAD University of Iowa Chamber of Commerce Neighborhood Council Kirkwood Community College Downtown Association School Board In addition to representatives of these groups, each of you could submit two names of individuals whom you would like me to interview. This should give me a good cross section of the community to listen to and speak with. I would also anticipate holding one or two public meetings to allow anyone in the community the opportunity to provide me with their input regarding the next city manager. An invitation to this meeting or meetings would be published in the Iowa City Press Citizen and distributed as a news release. Any additional ideas that you might have for advertising would also be appreciated. Assisting in the Achievement of Excellence in the Public Service Since 1972 Please bring the names of two individuals you would like to recommend I speak with to our individually scheduled meeting. If you have additional groups you would like to see added to those listed above, please provide those names as well. All of this information will be compiled and I will provide it to you at your work session. I look forward to meeting with all of you individually as well as discussing the process further at your work session on October 15. Att: Recruitment Profile Discussion Outline Assisting in the Achievement of Excellence in the Public Service Since 1972 RECRUITMENT PROFILE DISCUSSION OUTLINE CANDIDATE EDUCATION, EXPERIENCE, AND BACKGROUND: EDUCATION YEARSOFEXPE~ENCE TYPES OF EXPE~ENCE MANAGEMENT STYLE PERSONAL TRAITS INTERNAL/ORGANIZATIONAL CHALLENGES & OPPORTUNITIES: SHORT TERM (0 TO 1 YEAR) LONGER TERM (2 TO 5 YEARS) EXTERNAL/COMMUNITY & CUSTOMER ISSUES, CHALLENGES & OPPORTUNITIES: SHORT TERM (0 TO 1 YEAR) LONGER TERM (2 TO 5 YEARS) [][] MINUTES HOUSING AND COMMUNITY DEVELOPMENT COMMISSION SEPTEMBER 20, 2007 CITY MANAGER'S CONFERENCE ROOM, CITY HALL PRELIMINARY Call to Order: Jerry Anthony called the meeting to order at 6:38 P.M. Members Present: Jerry Anthony, Steve Crane, Andy Douglas, Holly Jane Hart, Rebecca McMurray, Brian Richman, Michael Shaw Members Absent: Marcy DeFrance, Charles Drum Staff Present: Tracy Hightshoe RECOMMENDATIONS TO COUNCIL (become effective only after separate Council action): None APPROVAL OF THE JULY 19, 2007 MINUTES Anthony asked if anyone had any comments regarding the minutes of the July 19, 2007 meeting. Anthony brought up a statement on the first page, bottom paragraph, third sentence: "Shaw said that the person that the city hired to evaluate the community needs "derailed" what the subcommittee's plans were." Hightshoe stated that she thought this was in regards to the committee deciding to wait till the results of the housing study to proceed with prioritizing needs identified in CITY STEPS. Shaw stated that he could not clearly recall what was said at the July meeting, and that this sentence could be deleted. MOTION: Crane moved to approve the July 19, 2007 minutes as amended, seconded by Douglas. Motion passed 7-0. PUBLIC COMMENT OF ITEMS NO ON THE AGENDA None. STAFF/COMMISSION COMMENT Hightshoe updated the members on the Community Development celebration, stating that staff received several compliments. She stated that the celebration is playing on the City Channel 4 currently. Hightshoe also noted that in the Members' packets, they have a sheet regarding the Housing Iowa Conference, in case anyone would like to attend. Hightshoe asked the members to let her know if they are interested in attending this conference. Anthony stated that he would be interested in attending on Tuesday, and Hightshoe will check with Steve Long. Hightshoe also introduced the new minute taker, Laura Berardi, to HCDC members. Anthony stated that at the last meeting, the Commission had decided to set up a subcommittee to look at the allocation process. This subcommittee consists of Anthony, Douglas, and Hart. Anthony stated that they have met twice - once as a subcommittee and the other time with members of the community, elected representatives, and a few others. Douglas is the Chair of this subcommittee, and Anthony stated that from the next meeting onwards, they should have a report to share with the other members. Anthony then stated that he is hoping that from the next meeting onwards, they could have individuals come to speak to them about individual housing techniques. He stated that this is a suggestion he received, and he thought it would be a good idea to have speakers. With their task of finding affordable housing for the community, he feels these speakers would be of help to them. Anthony stated that he has sent Steve Long a list of topics, and possible speakers, so staff is looking into this for the commission. A few examples given by Anthony were community land trusts, inclusionary zoning, housing trust funds, and a linked deposit program, which is a program where the city government selects banks to hold their accounts for them and to make loans for affordable housing. He stated that the city of Davenport uses this type of program. Crane noted that banks like that type of program, as well, and he feels Housing and Community Development Commission September 20, 2007 Page 2 there would be a local interest in this. The discussion turned to the upcoming meetings for budget and allocation, and that they would not be able to have speakers during these meetings, due to the length of time needed for each presentation. McMurray asked what the status is on the Nile Valley Restaurant. Hightshoe responded, stating that the Economic Development Committee has recommended funding $25,000, and it goes before the Council on October 2nd. She further stated that their lease started September 1st, and that they have already started the build-out. Hightshoe responded to questions regarding this venture. Hightshoe also noted that she provided members with a review of the Economic Development Fund, since the Council began earmarking the funds, and she briefly reviewed this with members. She stated that they have had a lot of activity lately. Shaw asked where more information could be found on this fund, and Hightshoe stated that a lot of people call in to the office, but the City web site also contains the information. Discussion continued, with Hightshoe answering questions about the Economic Development Fund, and the process that applicants must go through. Anthony noted that Lear Corp.'s allocation is the largest so far. NOMINATION AND ELECTION OF OFFICERS Anthony stated that they need to elect new officers at this evening's meeting. He noted that he has been chair for the last two years, and would be willing to remain as chair, but that this will be his last year to serve on the commission. However, he stated that if someone else has strong feelings about being the chair, he would gladly step down. Shaw stated that he would put the motion on the table to keep the "status quo" - with Anthony as chair and Richman as vice chair. Richman stated that he would be interested in the chair position. Anthony stated that he could step down, or the Members could vote for their choice. Richman stated that what he would like to see done is to bring this commission more into the dialog in the community on affordable housing. He said that he feels Anthony has done a good job the past two years, but that he feels they need to draw more participation from other members and to use the various expertise within the group to more clearly define goals for the commission. He added that he would also like to see the commission less driven by HUD requirements, and more driven by the needs of the community. Shaw asked how long Richman's term is on the commission, stating that he asked the question as he would like to see a seamless process in the future when Anthony is off the commission next year, adding that Richman could then move into the chair position. Hart asked if, regardless if Richman is chair or vice chair, there is anything that would restrict him from pushing for what he is advocating. Richman responded that yes, in the sense that the chair is the one who has say- so over the agenda and provides leadership for the commission. From his perspective, he stated that Anthony has done a great job, but that he feels it is incumbent upon a leader to leverage the other voices around the table, and to bring in other expertise and ideas. Richman stated that he feels this cannot be accomplished as vice chair. Anthony noted this was a good point. McMurray asked if Richman became chair, would Anthony become vice chair, to which Anthony responded he would step down. Douglas then asked Richman if he were chair, would he see himself being comfortable expressing his opinions on matters they are voting on, or would he be more of a facilitator. Richman responded, stating that he will articulate his opinion, and that he understands the dual role of the chair, especially with his experience as a teacher. Hightshoe noted that they had called a vote, and they need to clear this up first. McMurray stated that she does not have enough information to vote and is abstaining. MOTION: Shaw moved to retain Anthony as chair, and Richman as vice chair; seconded by Hart. Motion carried 4-1 (Richman in the negative); 2 abstaining (McMurray and Douglas). NEW BUSINESS - PUBLIC HEARING & APPROVAL OF THE FY07 CONSOLIDATED ANNUAL PERFORMANCE & EVALUATION REPORT (CAPER) 2 Housing and Community Development Commission September 20, 2007 Page 3 Anthony noted that this is a public hearing. (No one appeared for the public hearing.) Anthony asked if anyone had any comments on the CAPER. Hightshoe stated that every year the City is required by HUD to compile their yearly results on how successful they have been in meeting their yearly goals. She explained to the members how this process works, stating that 2007 is the second year of the current 5-year plan (2006-2010). Anthony asked about a couple of statements on page 8 of the CAPER, under Geographic Distribution of Resources. He stated that in past CAPERs, he did not believe the City defined what constituted a concentration. He pointed out that the City Council appointed Scattered Site Housing Task Force did not provide a definition of concentration. Hightshoe stated that in CITY STEPS, the City's Consolidated Plan for Housing, Jobs and Services, HUD requires the City to identify areas of concentration. Defining concentration is a local decision. CITY STEPS defines concentrations of low-income populations as any census tract or block group where 51 % or more of the households have an income at or below 80% of median. Concentrations of minority households include any census tract with a percentage of minority households at least 10% greater than the citywide population. In CITY STEPS, it is noted that the areas that meet this criteria have typically been primarily areas with student housing, and therefore the City does not target certain census tracts, but provides assisted housing throughout the jurisdiction. Hightshoe responded to questions on the CAPER and census information, noting that if members go to the web site www.americanfactfinder.com they can get specific information about census tract demographics. Hightshoe noted that in October and November, the goals and objectives in CITY STEPS will have to be reported differently to reflect HUD's requirements. Shaw asked about the analysis on page 8, regarding impediments. Hightshoe stated that community development staff, working with the Human Rights Commission, developed this back in 1998. She stated the Analysis is to be reviewed annually, however there has not been a significant update since 2001. She further noted that the same firm that has been hired to do the Housing Market Analysis will also do the Analysis to Impediments. Anthony noted that there might be one addition as far as input. He stated that two or three years ago, the City conducted a survey on fair housing, and this information has now been tabulated. The discussion then turned to Shaw asking about five-year targets on page 9. Shaw asked what income levels the City targets with HOME funds. Hightshoe noted that all housing funded with HOME funds must be targeted to those households under 60% of area median income. Crane noted that the homebuyer assistance is at zero, and asked if there would be more focus on this in the next few years. Hightshoe stated that when the commission completes their annual City STEPS review the commission will look at this. Shaw stated that a couple of the zoning decisions recently have impacted the affordable housing possibilities in town, noting that the Sonic Restaurant site is one of these, and he feels that this goes against what their goals are. He noted that 32 units were lost due to the rezoning for this restaurant project. Hightshoe noted that they were private-market units, not publicly funded or subsidized, therefore, they had no affordability or occupancy restrictions. Shaw noted that the Council had a split decision on this. He noted for the record his concern that the City would make decisions that are contrary to the goals of CITY STEPS. Anthony stated that in regards to "impediments for fair housing choice," since 1995 many developers have been using restrictive covenants in their new developments, and that these covenants make the housing less affordable. He noted that some of these covenants state that each house must have at least 3 or 4 garages, or a minimum of 2,000 square feet, and that people buying into these subdivisions have to abide by these guidelines. He noted that this issue was discussed back when the zoning code discussion took place in 2005, but that no action has taken place on this issue. Anthony and Shaw encouraged the commission to be more pro-active with the Council on housing issues. Anthony noted that the public hearing would now close. Hightshoe noted that additional housing will come online with FY08 funds and carry over funds from previous years. In FY07, the commission only funded three housing projects - tenant based rent assistance, housing rehab, 3 Housing and Community Development Commission September 20, 2007 Page 4 and Habitat for Humanity. Habitat for Humanity found six lots to acquire. The Housing Authority did not spend their tenant based rent assistance funds in FY07, and plan to spend it in FY08. Hightshoe further noted that several projects from previous years came on-line in FY07. Hightshoe noted that the 18 units of the Melrose Ridge project were finished, as was the Whispering Meadows' project, providing additional affordable rental units. MOTION: Crane moved to accept the CAPER with modifications as discussed, seconded by Douglas. Carried 7-0. NEW BUSINESS - SELECTION OF PROJECTS TO MONITOR IN FY08 Hightshoe noted that each year, Commission Members select three or four projects to monitor. She stated that this will include contacting the recipient to see how things are going, how they have used their funds, etc., and to then give a brief report at a HCDC meeting. She asked Members to look over the list and pick several projects. Crane - Builders of Hope, Habitat (both) McMurray - Splash Pad, Local Foods Connection, Shelter House Richman - Free Medical Clinic (both), HACAP Shaw - Facility Rehab for DVIP, Tenant Based Rent Assistance Hart - Aid to Agencies, Extend the Dream Anthony - Housing Fellowship (three), Operating Expenses Douglas - Goodwill, Blooming Garden IHA LP DeFrance - Housing Rehab (2), Neighborhood Centers of Johnson County Drum - Community Mental Health, Crisis Center, VNA NEW BUSINESS - TIMELlNE FOR THE ANNUAL REVIEW OF THE CONSOLIDATED PLAN Hightshoe noted that Anthony, Hart, and Douglas met regarding the CITY STEPS review. They met with Amy Correia and Regenia Bailey, City Council Members, and Linda Severson, the JCCOG Human Services Planner. They discussed how they could prioritize community needs and what process they would go through. Due to limited time, she stated that they decided to work with Correia and Bailey to see what funding sources are out there and what projects they could combine in order to get more impact from their funds. Therefore, they plan to have a couple of public input meetings, after which they will get funding providers, such as the School District, the County, the City, and United Way, and go over what needs were identified at these public input meetings. Hightshoe noted that on October 2nd from 5:30 to 6:30 P.M., they will hold a meeting at the Forest View Mobile Home Park and will have a Spanish translator present. A second meeting is planned Oct. 10,6:30 to 7:30 P.M., at Lakeside Apartments. She stated that if any of the members would like to attend either of these meetings, they need to let her know before the meeting. Hightshoe stated that they hope to have the public meeting at the Pheasant Ridge Center and should have a date soon. Shaw stated that he is looking into the possibility of having vans to transport people to this public meeting, in order to get a wider range of voices heard. He also asked if staff or officials from Coralville will be invited to the meeting with funding providers. Hightshoe stated they will invite Coralville officials when they can. It was their hope not to have extremely large meetings in order to get better dialog and feedback. She did note that there is a joint meeting between the municipalities and the school district about every quarter; housing issues have been previously discussed and she hopes they continue the discussion on affordable housing throughout the metro area. ADJOURNMENT Shaw moved to adjourn the meeting at 8:00 P.M., seconded by Richman. Motion carried 7- O. s/pcd/mi ns/hcdcl2007/09- 20-07. doc 4 Housmg & Community Development Commission Attendance Record 2007 Term Name Expires 01/18 2/21 2/22 3/8 3/22 4/19 7/19 9120 Jerry Anthony 09101/08 OlE X X X X X X X Steve Crane 09101/09 X X X X X X X X Marcy De France 09101/09 X X X X X OlE OlE OlE Andy Dou!das 09101/08 X OlE OlE X X X X X Charlie Drum 09/01/10 X X X X X X X OlE Holly Jane Hart 09101/07 X X X X X X X X Rebecca McMurray 09101/08 -- -- -- -- -- -- -- -- -- -- -- -- X X Thomas Niblock 09/01/08 X OlE OlE OlE X X -- -- -- -- Brian Richman 09101/07 X OlE X X X X X X Michael Shaw 09101/09 OlE OlE OlE OlE OlE OlE X X Charlotte Walker 09101/07 -- -- X X X X X X -- -- Key: X = Present o = Absent OlE = Absent/Excused NM = No Meeting Not a Member L;~;~7 I MINUTES CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE SEPTEMBER 13, 2007 CITY HALL, LOBBY CONFERENCE ROOM Preliminary Members Present: Regenia Bailey, Connie Champion, Bob Elliott Members Absent: none Staff Present: Wendy Ford, Jeff Davidson, Tracy Hightshoe. Others Present: Nancy Quelhorst, Area Chamber of Commerce; Gregg Hennigan, Cedar Rapids Gazette; Mary Bosch, Eleanor Matthews, and Melissa Mailloux, Marketek; IIham B. Mohamed, Nile Valley; Michael Heinrich, Steven Rohrbach, and Kelly Durian, Iowa City Ambulatory Surgical Center. RECOMMENDATIONS TO CITY COUNCIL After some discussion, Champion moved, with second by Elliott, approval of the staff recommendation for the Nile Valley Restaurant proposal: $25,000 CDBG Economic Development fund loan for working capital. Maximum term of 7 years at 4%. Motion carried 2-1. (Elliott, nay) CALL MEETING TO ORDER Chairperson Regenia Bailey called the meeting to order at 8:30 AM. APPROVAL OF MINUTES FROM JULY 24 Minutes were approved as distributed. Elliot inquired about the pay scale at Alpla; Ford will review wording of the pay in the Alpla agreement and report back. DOWNTOWN MARKET NICHE ANALYSIS UPDATE Bosch provided a status report of the downtown market niche analysis project, which is two-thirds completed. The project has involved market analysis of the retail, office, residential, and lodging sectors, as well as an analysis of the the creative sector and young professionals. Final results will provide a detailed analysis of projected supply and demand over a ten-year period, with a look at how much of that demand downtown could realize with directed efforts. Included in the final report will be an analysis of the appropriate business mix and an action plan that would enable the community to capitalize on the best mix. Marketek reported they spent considerable time reaching out to the entire community through focus groups , surveys, and advertising to reach university students, with a good response. The tone of the consumer survey tone was generally very favorable, with comments such as "best downtown in Iowa", "hope it continues to take pride in being a welcoming, artistic community", and "community with a heart- let's keep it that way always." Business owners were less responsive, but generally positive as well. One- third were looking at expansion; one-half were stable, not looking to make changes; and some were looking to relocate or retire. The shopper survey showed that 75% of consumers shop after 5:00pm on weeknights or on Saturday afternoon; businesses tend to accommodate that by remaining open longer than in other communities, to 6:00 or 6:30pm, but this is inconsistent. Businesses are eager for an improved business mix, showing a willingness to accept chain stores; they are not looking to go back to the way things were. Elliott asked how much of the information gathered is from students. The response was that students are a part of the market, and the impact of the university is imbedded in the data. Iowa City also has a strong flow of visitors, which is another important sector to consider. Champion mentioned the lack of empty space downtown. Economic Development Committee Septemer 13, 2007 Page 2 Davidson inquired about negative comments such as the safety issue, parking, pan-handling, and loitering. Bosch replied such comments were there but they were not a dominant theme. A key theme coming out of the surveys is that people want to retain a healthy mix of business and entertainment for students and families alike. The market study will be complete by November, and there will public presentations on the findings in late in November including action item recommendations. How to implement the recommendations will depend on many factors, including availability of resources and leadership. Marketek will provide specific guidance on how to proceed. An active business development plan will be central to the process, including an aggressive marketing plan with active follow up. Marketek recommended that we should be prepared to proceed with the implementation of a downtown business development program in January. A critical question to answer is who or what organization will take the leadership role in the downtown business development activities? Bosch is seeking initial thoughts from the committee at today's meeting. She said that most communities that succeed in this kind of project have some kind of public-private partnership. The obvious stakeholders need to come together (the city, chamber, business owners, property owners, Downtown Association) to begin to "own" the action plan, with the goal of determining who will to take leadership and how it would be funded. Marketek stongly indicated that a staff person must be involved who can stay focused on retail development, implement an aggressive marketing plan, and follow-up. The kind of work that needs to be done simply doesn't happen on a volunteer basis. Bosch further noted that it cannot be just a city or chamber or DTA project; the business owners must own the plan also, and have a seat at the table. There needs to be a creative way to bring all the players together, to identify resources or funding base, with perhaps a two-year commitment. Gustaveson mentioned the possibility of implementing a SSMID district again, which would be one way to fund a position. Champion agreed that could be possible. Davidson mentioned that the city of Boulder, Colorado has a Down Town Emergence Commission which might provide a model from which to learn. Bosch said that it would clearly be the role of a newly formed group to influence what goes into spaces as the spaces become available downtown. Aggressive marketing and establishing a stable funding base must be two central goals of the group. The discussion turned to scheduling. Marketek is budgeted for only one more trip to Iowa, but there will be a conference call in the week of November 12 with the committee, after all have had time to read the final report, which would arrive about November 1. Marketek will make a presentation to a lengthened Council work session on Monday, November 26. There will be a public meeting at the Public Library on Tuesday, November 27 at 5:00pm, followed by the formal Council meeting. NILE VALLEY RESTAURANT, CDBG ECONOMIC DEVELOPMENT FUNDS REQUEST Hightshoe reviewed two new cash flow projections and a marketing plan, as requested by the committee at the July 24 committee meeting, She reported that Mohammed had received a regular $50,000 loan for equipment and start-up costs; the lease took effect on September 1. Hightshoe said the original staff recommendation still stands. Champion moved, seconded by Elliott, approval of the staff recommendation for the Nile Valley Restaurant proposal: $25,000 CDBG Economic Development fund loan for working capital. Maximum term of 7 years at 4%. Job creation would require three FTE positions paid $10.50/hour or more. As a condition of the award, the owner must get additional business training on items such as loss prevention, portion control, personnel and financial management. The training required would be based on an evaluation by the Small Business Development Center. Motion carried 2-1. IOWA CITY AMBULATORY SURGICAL CENTER (ICASC), TAX INCREMENT FINANCING APPLICATION ICASC is a for-profit business, comprised of a partnership between Mercy Hospital and a local physicians' group, that will treat surgical patients not requiring hospitalization. ICASC is building a new 20,000 square foot surgical center in the Northgate Corporate Park Urban Renewal Area, at a cost of $5.6 million excluding equipment. The intent is to meet LEED standards in so far as LEED standards exist in the medical field. Economic Development Committee Septemer 13, 2007 Page 3 In response to questions following a PowerPoint presentation the ICASC group stated that while tax- exwmpt Mercy Hospital will be a 70% owner of the company, the entire building and company will be 100% taxable. The project will free up space in Mercy, which will run out of space by 2010 due to increasing number of surgeries and the aging of the population. Without TIF, some capital costs and expensive out-patient equipment would not be possible, although the project would continue regardless. Keeping TIF funding in mind will help the ICASC group focused on sustainable design practices. Elliott noted that this project would further the city's image as a partner. Ford said this 3-year TIF is the shortest ever considered. Champion made note of the 25 new jobs at an average of $20 per hour. Bailey was concerned that the project would go forward regardless of the TIF and wanted some indication of what additional community benefit the applicant could provide in return for TIF rebates. Ford noted that new questions about the agreement from the developer had arisen the day before, including the completion and certification dates and wording in the defaults and remedies sections. The committee decided to meet again on October 1 after staff had time to work with the developer on the new concerns and discuss alternatives to the LEED requirements. STAFF TIME Ford reported that there is interest in redevelopment of the Towncrest area and inquired whether the committee had an interest in creating an urban renewal area. Discussion ensued and there was consensus that the area needs improvement, but that input would should be obtained from the entire neighborhood. The committee directed Ford to take initial steps, including soliciting input from the neighborhood, to put together an urban renewal plan to take to Planning and Zoning, and then to Council. It was agreed that there needs to be serious consideration as to what kinds of businesses should be encouraged to move in. Ford also reported on her involvement with the Iowa City Area Chamber of Commerce Business Friendly Cities Task Force, which is working to ease the perception of the difficulty of working with the city. There was discussion of the need for improved customer service and especially increased communication with business members of the community. One outcome is to schedule a one-day forum with members of staff who are in zoning, housing and inspection services (HIS), economic development, and public works, and advertise it to chamber members. Ford mentioned that Joe Raso will attend the October 9 meeting to give his annual report to the Economic Development Committee and hopefully to renew the memo of understanding, and also to report on the Synchronist visits with area businesses. Hightshoe distributed a tabular summary of community development block grants, and Ford distributed a sheet showing current TIF projects and the performance measures they are held to and the property valuation differences before and after TIF-assisted projects. ADJOURNMENT Champion moved to adjourn, with second by Elliott. Motion passed. Meeting adjourned at 10:37a.m. Next meeting: Oct. 1, 8:30a.m., in the City Hall Lobby Conference Room. Submitted by Carolyn Kohler s/pcd/mins/ecodev/2007/9-13-07.doc Council Economic Development Committee Attendance Record 2007 Name Term 1/23 2/09 2/20 2/27 3/06 3/12 4/06 4/12 5/29 5/31 6/21 7/10 7/24 9/13 Expires Regenia Bailey 01/02/08 X X X X X X X X X X X X X X Bob Elliott 01/02/08 X X X X X X X X X X X X X X Connie Champion 01/02/08 X X X X X X X X X OlE X X X X Key: X = Present o = Absent OlE = Absent/Excused Absent/Excused