HomeMy WebLinkAbout04-23-2015 Board of Library TrusteesZwju IOWA CITY
PUBLIC LIBRARY
123 S. Linn St. • Iowa City, IA 52240
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BOARD OF TRUSTEES
AGENDA
5:60 pm - 2"d floor Board Room
April 23, 2015
Robin PaeU914. President
Diane Baker
Thomas Dean
Janet Freeman
David Hamilton
Thomas Martin
Linzee McCray
Meredith Rich -Chappell
Jay Semel, Secretary
1. Call Meeting to Order.
2. Public Discussion.
1. Approval of Minutes.
A. Approve Regular Minutes of Library Board of Trustees March 26, 2015 meeting.
4. Unfinished Business.
A. Director Evaluation Process.
Comment: Committee presents its proposed methodology.
S. New Business.
A. AFSCME Contract and Administrative/Confidential/Executive Employee Pay Plan.
Comment: A three-year agreement (FY16-FY2018) was negotiated. It includes across-the-
board wage increases in FY16 (2%), FY17 (2.4%), and FY18 (2.4%) and increases to employee
contributions for health insurance, deductibles, and out-of-pocket maximums for health
insurance. The City Council approved the changes on April 7, which are also refieCted in the
AdministrativelConfidential/Executive pay plan. Staff recommends approval.
B. Board Polity#803: Event Board,
m n . This is a regularly scheduled policy review. Staff changes recommended. Board
action required.
C. Board Policy *804: Public Pamphlet Distribution.
Comment: This is a regularly scheduled policy review_ Staff changes recommended. Board
action required.
p- Board Policy #805: Displays for public Use.
Comment: This is a regularly scheduled policy review. Staff changes recommended- Board
action required.
6. Staff Reports.
A. Director's Report. Three new Board members were appointed by City Council on April 7, 2015,
John Beasley, Adam Ingersoll, and Monique Washington. Their terms begin July 1, 2015,
B. Departmental Reports: Children's Services, Collection Services, IT.
C. Development Office Report.
D. Spotlight on the Collection.
E. Miscelianeous-
7. President's Report.
8. Announcements from Members.
9. Committee Reports.
A. Foundation Members.
lo. Communications.
11. quarterly Financial Reports.
A. FY15 Third Quarter Receipts and Expenditures.
12. Quarterly Use Reports.
A. FY15 feline -Month Output Measures-
B. FY15 Nine -Month Circulation by Area and Agency.
C- FY15 Nine -Month Circulation by Type and Format.
13. Disbursements.
A. Review MasterCard expenditures for March, 2015.
B. Approve disbursements for March, 2015.
14. Set Agenda Order for May Meeting.
15. Adjournment.
% &I rJWA CITY
y s 'UPLIC LIBRARY
Iowa City Public Library
Meeting Agendas and Other Significant Events
MARCH 26, 2015
APRIL 23, 2015
MAY 28, 2016
Policy Review:
Policy Review;
Meet as Members of Friends Foundation
d142: Policy Naldng and Policy Review
#80, Everrf Board
;hW4: P bfic Pamphlet Distribution
Election of Officers
Appoint Committee to Evaluate Director
OW Displays for Public Use
AFSCME Agreement
Poficy Rovlew:
Departmental Reports: AS. CAS
#704: Cardholder wabase
Departmental Reports: CH, CLS, IT
Departmental Reports: AS, CAS
OTHER: One Book, Two Book, 316-8
OTHER: Looking Forward Fundraiser, 5117
JUNE 25, 2015
JULY 23, 2015
AUGUST 27, 2015
Develop Ideas for Board Annual Report
Strategic Plan
Review Annuai Staff Report
Director Evaluation
Review 9oard Annual Report
Departmental Reports: CH, CLS, IT
Departmental Reports: CH, CLS, IT
Adopt NM Budget
Planning Update
OTHER: Library Links Golf Classic, 06
Departmental Reports! AS, CAS
OTHER: Annual Board Dinner
SEPTEMBER 24, 2018
OCTOBER a 2015
NOVEMBER 19, 2015
Strategic Plan
Budget Discussion
Departmental Reports: AS, CAS
Budget Discussion
Friends Foundation
Departmental Reports: AS, CAS
Departmental Reports: CH, CLS, IT
DECEMBER 17, 2015
JANUARY 28, 2016
FEBRUARY 25, 2016
Departmental Reports: CH, CLS, IT
Review 2^tl quarter GoalslStatistics
Appoint Nominating Committee
6 month Strategic Planning update
Set Hours for Next Fiscal Year
Director Evaluation Process
State Accreditation
Board Recruitment and Diversity
Departmental Reports: CH, CLS, IT
OTHER; Inservice Day, 1211 t
Departmental Reports: AS, CAS
OTHER:
Agenda Item 3A-1
apt IOWA CITY
PUBLIC LIBRARY
123 S. Linn St. •Iowa City, IA 52240
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BOARD OF TRUSTEES
Minutes of the Regular Meeting
March 26, 2015
0 MY
Members Present: Diane Baker, Thomas Dean, Janet Freeman, Thomas Martin, Linzee McCray, Robin
Paetzold (on the phone), Meredith Rich -Chappell, Jay 5emel.
Members Absent: David Hamilton.
Staff Present: Maeve Clark, Susan Craig, Patty McCarthy, Anne Mangano, Elyse Miller, Vickie
Pasicznyuk.
Guests Present: None,
Call Meeting to Order. Vice -President Dean called the meeting to order at 5:02 pm.
Public Discussion. None.
Approval of Minutes.
The minutes of the February 25, 2015 Library Board of Trustees meeting were reviewed. A motion to
approve the Minutes with the correction by Paetzold to eliminate the sentence "Paetzold will send an
email" was made by Baker and seconded by McCray. Motion carried 8/0.
Unfinished Business.
DirectorEvaluation Process. Martin talked with Betsy Thompson of Sioux City at his last State Library
Commission meeting. Their evaluation template was an example included in the January packet.
Thompson said they are happy with their process. Dean noted that the Committee will come back in
April with the suggested process for discussion by the Board. The Board agreed to jump ahead in the
agenda to the President's Report as it was germane to this discussion.
President's Report.
Appoint Committee to Evaluate Director. President Paetzold stated Baker, Dean, and Semel agreed to
participate on the Committee to Evaluate the Director and she thanked them for doing so.
New Business.
Board Policy #102: Policy Making and Polity Review. This is a regularly scheduled policy review. One
small change is recommended by staff. Craig wanted to emphasize the importance of policy making
Agenda Item 3A-2
and the authority of the Board to make policy. Freeman asked if this is unique in the City. Craig said the
Airport Commission is the other body similar operationally to the Library Board. A motion to approve
the policy with the minor change was made by Rich -Chappell and seconded by McCray. Martin asked
how people can find the policies on the web. Clark said policies are sorted both by policy number and
alphabetically by subject on the web at www.icpl.org(policies. Motion carried 810.
Staff Reports.
Update on commercial electronic collections. Mangano gave a presentation about ICPL's current
commercial digital collections. We purchase this content from third party vendors. The Library will
spend $110,000 this year on digital content. These collections are well used. Currently we subscribe to
Overdrive, which provides our eBook and eAudio collections, and Tumblebooks for children. we also
subscribe to Zinio, which provides our digital magazine collection. Licensing content is not the same as
owning content and is one of the primary considerations when we select a digital collection/vendor.
Craig said vendors license products based on population. She said digital vendors do not permit use
outside of a license/contract and to receive their content you must agree to the vendor's terms. We are
in discussions with Coralville and North Liberty to pool our resources to create a consortium that will
have more purchasing power and allow more patrons throughout Johnson County to use more
materials. Mangano said patrons will soon be able to checkout ematerials straight from the library
catalog instead of having to go to the Overdrive website. 5emel asked, in the spirit of diversity, if
anyone on the Board is using digital materials. Trends in our collections: audio is moving from CDs to
downloading to a device, and checkout for the 163 magazine titles available digitally will overtake print
magazines this year. McCray believes the vendor names, Overdrive and Zinio are impediments to use
and suggested if we called items this digital magazines instead of Zinio, and ebooks instead of
Overdrive, patrons might be less confused. Mangano said the name of the vendor is necessary because
that is what patrons see when they download an ebook. Additionally, the postcards promoting these
services have the vendor name on one side, and what the vendors provide on the other side of the
postcard. Semel asked how much we spend on magazines now compared with five years ago. Mangano
said she would get this information to the Board.
Director's Report. Board recruitment poster has been used by some Board members on their Facebook
pages. Craig checked today and there are four applications Q men and 1 woman) at City Clerk's office.
Vickie Pasicznyuk's last day is May 21; we have been hosting candidates for the Children's Coordinator
position for the past two weeks. Dev/towa of the University of Iowa is hosting a Hackathon this
weekend in the rental spare. Martin asked if we are involved in the Shakespeare/Folio programming he
read about. Craig and Clark said ICPLwiIII be involved.
Departmental Reports:
Adult Services. Clark distributed the CD "For Kids by Kids' to Board members. It is available to download
for free through our Local Music Project. The DVD release party is at the Englert on Saturday. ICPL
financially supported this project. Clark displayed the kid kits Children's Services put together to keep
children occupied who accompany their parents on the second floor. Patrons should ask for a kit at the
Info Desk.
Community & Access Services. No comments.
VJ
Agenda Item 3A-3
Development Office Report. Buy 1 get 3 free CDs through Tuesday at The Book End. Currently, the
Friends Foundation Board is recruiting members, McCarthy entouraged Board members to let people
know about FFB recruitment_
Spotlight on the Collection. No comments.
Rich -Chappell out at 6.08 pm,
Miscellaneous. No comments.
Announcements from Members. McCray's book, "Art Quilts of the Midwest' has just been published
by University of Iowa Press. There is a book release party at Home Ec on Friday from 6:00-7:30 and an
event at the Library on April 141", Martin attended his final State Commission meeting last week. He
thanked Craig for suggesting he consider participating on the Commission in the first place. Two
Commission members came up to him after to tell him they will miss his reports from 1CPL. "We are
second to none." Dean was sorry to hear about Barbara Curtin's passing and wanted to acknowledge
the wonderful things she did for the library.
Committee Reports.
Foundation Members. None.
Communications. None.
Disbursements.
The MasterCard expenditures for February, 2015 were reviewed. A motion to approve the
disbursements for February, 2015 was made by Martin and seconded by Baker. Motion carried 710.
Set Agenda Order for April Meeting.
Policy reviews_
Resource sharing agreement.
Adjournment. A motion to adjourn the meeting was made by McCray and seconded by Freeman.
Motion carried 710. Vice -President Dean closed the meeting at 6:16 pm.
Respectfully submitted,
Elyse Miller
Agenda Item SA-1
IOWA CITY
PUBLIC LIBRARY
123 S. Linn St. • Iowa City, IA 52240
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DATE: April 14, 2015
TO: Library Board
FROM: Susan Craig, Library Director
RE: Approval of FY16-FY18 AFSCM E Collective Bargaining Agreement, and Administrative,
Confidential and Executive pay plans
AFSCIAE Local 183 includes both City and Library employees and the contract is bargained jointly with
the City and the Library. Representatives from AFSCME, the City, and the Library reached a tentative
agreement in February that waS later ratified by the Union and the City Council. The Libra ry Board
must also approve the contract changes.
The settlement is for three years and includes wage adjustments of 2% in FY2016, 2.4% in FY2017, and
2.4% in FY2018, and increases in the cost of employee health insurance and an increase in the annual
maximum dental benefit from $1000 to $1500 effective January 2017.
Current
FY16
FY17
FY18
Wage Settlement
2.2%
2.0%
2.4%
2.4%
Deductible
Single
$Satz
$600
$600
$650
Family
$700
$800
$800
$850
Out of pocket maximum
Single
$900
$l000
$1000
$1000
Family
$1450
$1700
$1700
$1800
Premium Conversion
Single
$40
$45
$50
$55
Family
$80
$85
$90
$95
The AFSCME bargained changes to wages and benefits wilt apply to the Administrative, Confidential
and Executive pay plans as well. The City bargains separately with Police and Fire u nions.
I recommend approval of the proposed changes.
Agenda Item sB-1
803 Event Board Policy
Proposal: A routine staff review generated recommended changes to the Event Board Policy.
Issues:
The Event Board Policy is used daily to guide staff in decisions regarding which public event Flyers are
posted in the Lobby. The Event Board is the bulletin board on the west side of the Lobby near the
entrance gates. The bulletin board on the east side of the Lobby is dedicated to Library information.
The major issue with this policy continues to be the space dedicated to public postings. During most of
the year we receive more flyers from the community than we are able to post. Because of this, we
depend on the Board policy for guidelines about what is a priority.
Postings are accepted by staff at the Help Desk. Staff follows a flow sheet, based on the Event Board
Pollcy, to declde if a poster is eligible for posting and to prioritize postings according to guidelines in the
policy. For example, we prioritize postings from Johnson County and will remove postings for events
outside of the county when there is not space for all flyers. Likewise, we will take down larger posters,
typically 22" x 18", so we can fit multiple smaller Flyers on the Board. All flyers are stamped, "Posted by
Iowa City Public Library" and the date when the flyer should be removed is written near this stamp.
Each morning staff remove flyers that have expired and put up new Flyers that have come in. Staff also
check for materials posted without staff intervention. In these rare cases, eligible flyers are taken to the
Help Desk and ineligible flyers are recycled.
Staff review identified two main issues, the discontinuation of the Children's Event Board during
remodeling and additional clarification of which posters have priority for posting when there are more
flyers to post than space allows.
Staff Recommendations:
803.2 With the recent remodeling in the Children's Room, there is no longer an event board to
display com m u nity events. of special interest to children. These events are posted in the
Lobby with the other community events. Because of this change, staff recommend deleting
803.2 and renumberingthe other paragraphs.
803.6 Because space is an issue most of the year, staff suggest further clarification of prioritlzs
for flyers, especially for flyers for City -sponsored events or events in Downtown Iowa City
such as Iowa Arts Festival, Friday Night Concerts, and other similar events.
Action Required: Review and adopt as amended.
Prepared by: Kara Logsden, Community and Access Services Coordinator, April 13, 2015
Review committee: Casey Lambert (Children's Services); Beth Fisher (Adult Services & Community and
Access Services); and Terri Byers, Stacey McKim, Mara Cole, Meredith Hines-
%chterm a n and Kara Logsden (Community and Access Services).
Agenda Item 5B-2
IOWA CITY PUBLIC LIBRARY
803 Event Board Policy
803.1 The purpose of the Library's public event board is to make space freely available to display
information about events sponsored by or benefiting non-profitorganlxations {defined as those
entities granted tax-exempt status by the IRS undetsecticn 501(c){3) or other tax exempt
sections of the Internal Revenue Code), a candidate's campaign committee (as defined in Iowa
Code §68A.102[5)], a political committee {as defined by Iowa code §68A.102(18), or a
governmental subdivision, ora department/bureau of a governmental subdivision.
803.32 All items must be reviewed and posted by Librarystaff. Content of posters must meet existing
laws regarding obscenity, libel, defamation of character, and invasion of privacy.
803.4 3 Petitions must be delivered to staff on a clipboard fordisplay on the Event Board counter.
Petitions must meet the same guidelines as Event Board postings and will not be posted for
more than thirty days.
803.64 Posters announcing a series of eventsor ongoing meetings will be posted as space allows. These
Items will not be posted for more than thirty days, and, if space is limited, may not remain
posted throughout the duration of the events or meetings.
803.65 Due to space constraints, posters may be limited because of size of the poster or the proximity
of the event to Iowa City. Priority isgiven to events held in Johnson County and to smaller
posters, Prionty is also given to events sponsored by city departmentsor held in downtown
Iowa Cltv.
803.46 the Library will not be responsible for monitoring the continued display of any poster or
petition. Because of space limitations, the Library cannot guarantee that all eligible posters will
be displayed.
803.97 Posting materials does not imply Library endorsement of content, nor will the Library accept
responsibility for the accuracy of the statements made in such materials.
803.9 9 Name and contact information for the group sponsoring or benefiting from the event, and the
date and location of the event, must be a part of the poster.
Adopted 8/28/75
Revised 1/23/86
Revised 12J15188
Revised 1/24/91
Revised 6/25/92
Revised 21/16/55
Revised 12/16/99
Revised 11/21/02
Revised 20/27105
Revised 2/26/09
Revised 2/23/12
Revised 4/73/15
Age nda 1 to m 5C-1
804 Free Materials Distribution Policy
Proposal: A routine staff review generated one recommended change to the Free Materials
Distribution Policy.
Issues:
The 2012 review of this policy generated many suggested changes. Fallowing three years of
implementation of the changes, very few issues remain and the policyworkswell to guide staff work in
this area. The only issue identified is less room available in the Children's Room for pamphlet
distribution following recent remodeling.
The Free Materials Distribution policy is used frequently by staff to evaluate and select materialsfor
distribution to the public. We distribute free materials in many places in the building including the
Lobby, public service desks, tax farm area, and the Free Materials shelves an the second floor.
The printing and information seeking behaviors of the world have changed and we see this in the types
of materials distributed. In FY11, the Library distributed over 28,500 free materials and 19,000 tax
farms. In Fy14, we distributed 29,567 free materials but only 7,661 tax forms_ Although the number of
free materials held steady, the type of material distributed changed. We no longer distribute as marry
FAFSA federal financial aid forms and other governmental publications. However, distribution of bus
schedules, Modem Maturity, Iowa City Recreation Center, Senior Center, Little Village, and other similar
publications remains steady or has increased.
Staff time is spent daily receiving materials, managing Inventory, restocking, and assuring the drsplays
are organized and appealing. The displays are stocked before the Library opens each day and refreshed
multiple times during the day.
Staff Recommendations:
804.1 Add "as space a€lows" at the end of the last sentence to reflect not as much space is available
n the Children's Room for these materials.
Action Requfred: Review and adopt as amended.
Prepared by: Kara Logsden, Communityand Access Services Coordinator, April 13, 2015
Review committee: Casey Lambert (Children's Services); Beth Fisher (Adult Services & Community and
Access Services); and Terri Byers, Stacey McKim, Mara Cole, Meredith Hines-
Dochterman and Kara Logsden (Community and Access Services).
Agenda item 5C-2
1[O }ZM.XKYVA'W09 414111114,_1WA
804: FREE MATERIALS DISTRIBUTION POLICY
804.1 The purpose of the Library's free materials distribution policy isto make space available for
newspapers, magazines, pamphlets, forms, and other informational materials from local
organizations and governmental agencies. Materials distributed will focus on information about
local organizations, events, performances or cultural offerings; Iowa City and surrounding areas;
tourism; public facilities; and current issues as well asfrequently requested forms from local,
state, or federal governmental agencies. Information about chIIdfen's and parent's activities are
distributed in the Children's Roam, as space allows.
804.2 All items must be reviewed and displayed by ! ibrary staff. Name and contact information for the
organization preparing the material must be listed.
804.3 The Library will distribute announcements of cultural, educational or recreational commercial
events or services where the commercial advertising content is incidental to the informational
value of its publication.
804.4 An emphasis will be placed on materialsfrom or about Johnson County. The Library reservesthe
right to select items to be distributed and may reject otherwise qualified items due to
limitations of space and lack of general interest. Materials may be stored and distributed at a
laterdate if the materials are not time sensitive. In general, the Library will not purchase
materials to distribute for free. If purchased, items must follow standard materials selection
procedures.
SX5 The Library does not guarantee permanent space to any single publication.
804.6 The library cannot assure the continued supply of any free materials.
804.7 Distribution of materials does not imply Library endorsement of content, nor will the Library
accept responsibility for the accuracy of the statements made In such materials.
Adopted :8/28/75
Revised;1/23/86
Revised:l2/15/88
Revised: 1124/91
Revised: 6/25/92
Revised:11116/95
Revised:12/16/99
Revised: 11/6/02
Revised:12/21/02
Revised : 917105
Revised: 10/27/05
Revised.,2/26/09
Revised: 2/23/12
Revised: 4/23L15
Agenda Item 5D-1
805 Display Policy
Proposal: A routine staff review generated one recommended change to the Library s Display Policy.
Issues:
The Displays Policy has two purposes: Guide staff when planning for Library displays, and provide a
frameworkof rulesfor community displays. when staff are planning for a display or a patron contacts us
to schedule a display, the Policy is reviewed to assure the plans meet one of the purposes outlined in
805.1.
Spaces for Library displays are designated throughout the first and second floor. Spaces for community
displays are located on the second floor, with spaces available near the Computer Lab and the North
Wall justwestof the 2nd Floor Page Station.
The Library has display hardware that facilitates Library and community displays. Hardware for
community displays includes T-wallsand round wooden kiosks. More information and photos may be
found online at http:lfwww.icpl.org/displaVs. In addition, the Library has hardware used for Library
displays includingA-Frame book displays, tables, and book towers.
A new space for Library displays, an outcome from the recent remodeling, is the Gallery Space on the
first floor outside of the Magazine area. This is a wonderful Hex space that may be used for large
displays In addition to programming and other special needs such as receptionsand Summer Reading
Program sign-up. Having this space, with just over 800 square feet, has opened the possibility of hosting
national traveling exhibits that draw manyvisitors to Downtown and the Library. Recent traveling
exhibits include the Kun Vonnegut Memorial Librarydisplay, Civil War 150, and Remembering our
Fallen -
The Library has also hosted co -sponsored displays in the Gallery space from the Johnson County
Historical Society, Johnson County A-H, African American Museum of Iowa, 100 Grannies and others.
This Gallery space may not be reserved by community members; however, Library staff will reach out to
programming partners to cultivate timely displays in this area when the space is not needed for other
Library events or displays.
The American Libra ryAssociation maintains guidelines for Libraries in the establishment of policies
related to public displays. More Information is available at-
httpJ/ a I a.org/a dvocacy/1 ntfreedom/libra rybi [Vinterpretatio nslexhi bits Pace$, ALA's guidelines
were reviewed as a pan of this policy review and we believe our policy and guidelines are In compliance
with ALA Bill of Rights interpretations.
Staff Recommendations:
Title
Because the purpose of the policy isto provide guidelines for both Library -sponsored and
community -sponsored displays, the review committee thought the name should be changed so
it covers both types of displays.
805.1
Staff recommend language changes to delineate public display spaces are limited while other
spaces are available for Library dlsplays or displays co -sponsored with the Library.
Action Required: Review and adopt as amended.
Prepared by: Kara Logsden, Communityand Access Services Coordinator, April 13, 2015
Review committee: Casey Lambert (Children's Services); Beth Fisher (Adult Services & Communityand
Access Services); and Terri Byers, Stacey McKim, Mara Cole, Meredith Hines-
Dochterman and Kara Logsden (Community and Access Services).
Agenda Item 517-2
805. DISPLAY6-FAR-14199C��.�.i.., F POLiCY
805.1. The purpose of the Library's display facilities is to fulfill the Library's mission and increase awareness of Library
resources. The Library provides display facilities for public and Library um. Exhibits using these facilities shall
Further one or more of these purposes:
A. To call attention to a theme related to Library services, collections or programs.
B. To bring together Library materials from several subject areas related to a theme of current interest.
C. To highlight current issues, events or other subjects of public Interest.
D. To display original art, crafts, photographs or writings created by Iowa artists or Wntained in traveling
exhibits.
E. To explain the activities of, or issues of interest to, local organizations and agencies engaged in
educational, recreational, cultural, intellectual or charitable activities.
F. To display interesting collections or hobbies of local residents.
805.2 The Libraryassumes no responsibility for theft, loss, damage or destruction of items leftfor dispiay.
805.3 All displays must meet existing State and Federal laws on obscenity, libel, defamation of character or invasion of
privacy.
SOSA The Library does not accept responsibility for ensuring that all points of view are represented in any single
display. Granting of permission to display materials does not imply Library endorsement of content, nor will the
Library accept responsibility for the accuracy of statements made In such materials.
805.5 The Library reserves the right to refuse display space to exhibits which, in its opinion, do not further the purpose
In Section 805.1.
805.6 Library -produced or solicited displays have priority over displays proposed by non -Library groups or individuals.
Priority for displays is given to groups and individuals within Johnson County.
805.7 Public requests for displays of original art must he submitted for approval. The Art Advisory Committee may be
consulted for questions related to public requests to display original artwork.
805.8 Sale of anything other than Items which promote the mission or goals of the Iowa City Public Library is
prohibited. Library display space may not be used as a sales gallery.
805.9 Name and contact information for thegroup or individual preparingthe display must be a part of thedisplay.
805.10 The Library may designate spaces for particular types of displays to make best use of display units and/or to
make accessible to the intended audience.
805,11 All displays must adhere to established guidelines for mounting.
805.12 Asingle group or individual is limbed to a single one -month display in a twelve-month period.
Adopted January 28, 1982
Revised August, IL982
Revised 1/23/86
Revised 12/15/89
Revised 3/10/92
Revised 6n5/92
Revised n/16195
Revised 12/16/99
Revised 11/21/02
Revised 10/27/05
Revised 2/26/09
Revised 2f23/12
Revised 4f23115
Agenda Item 6A.I
City of Iowa City k
Advisory Board/Commission/Committee ,SIN
Application Form CITY iOWAC17Y
THJS APPLICATION IS A PUBLIC DOCUMENT AND AS SUCH CAN BE REPRODUCED AND DISTRIBUTED FOR THE PUBLIC,
WITH THE EXCEPTION OF THE LAST PAGE MARKED "CONFIDENTIAL." THIS APPLICATION WILL BE CONSrDERED
FOR THREE MONTHS ONLYAND AUTOMATICALLY CONSIDERED FOR ANY VACANCY DURING THAT TIME,
Advisory BoarcYCommission/Committee Name Jowa. City Public LibrerV Board of Trustees Tenn 2015 - =� O
NAME John E. Beasley HOMEADDRESS 217 Green Mountain Dr., Iowa CRY. fA 5226
Is your home address (listed above) within the corporate limits of Iowa City? 0 Yes 1__J No
How long have you been a resident of Iowa City? 54 Yeas Gender_ Male ❑� Female[
OCCUPATION Attorney EMPLOYER Phelan Tucker Lew Firm
PHONE NUMBER: HOME 319-337.5352 BUSINESS 319354-1104
EMAIL ADDRESS; beasley@ptmlaw,com
EXPERIENCE ANWOR ACTIVITIES WHICH YOU FEEL QUALIFY YOU FOR THIS POSITION:
Past Board of Director of Ronald McDonald House.
Past member of Iowa City Parks and Recreation Commission. y �.
} .TT
cac I r
A
VVNAI lb TUUR VKI=bt:NI ANUWLtOGIc OF THt5AIJV150RY r3VARD7
Zole and function of Board of Trustees in relation to the Iowa City Public Library. A --
WHAT CONTRIBUTIONS CAN YOU MAKE TO THIS ADVISORY BOARD (REASON FORAPPLYINGI?
I beileve my background as a lifetime resident of Iowa City and my experience as a past memberof the Board of
Directors of the Ronald McDonald House and the Iowa City Parks and Recreation Commission provide me the
foundation to provide necessary guidance and input to the Library.
UST POTENTIAL CONFLICTS OF INTEREST: See Dane t for information reoardina Conflict of Interest
J am not aware of any conflicts of interest.
IF YOU ARE NOT SELECTED, DO YOU WANT TO BE NOTIFIED? [Z]Yes No
DO YOU CURRENTLY SERVE ON ANOTHER JOWACITY BOARD OR COMMISSION? Yes nNo
(It has been Council policy not to permit an individual to serve on two Beards or Commissions at the same time.)
Misrepresentations on this application will constitute just cause for removal of an appointee. If you fail
to answer all the questions, Council may not consider yeur application.
General Application
February 2016 Page 2 of 7
Agenda item SA-2
BOARD, COMMISSION AND COMMITTEES
I3USINESS LISTING
t r 1
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— aJr��
CITY Of 10WA CITY
Name of City
Board/CommissiWCommittee Iowa City Public Library Board of Trustees Date 0410112015
Name John E. Beasley
Section 362.5 of the Cade of Iowa generally prohibits, with certain important exceptions, a member of
a city Board or Commission from having an interest in a city contract. A copy of Section 382.5 Is attached
(see page 7).
List all businesses in which you, or your spouse/domestic partner, have an ownership interest
(for example, sole proprietor, partner, 5% or more of corporation's stockholdings).
Please indicate if there are none.
BUSINESS NAME
I BUSINESS ADDRESS
Phelan, Tucker, Mullen, Walker, Tucker & Gelman, i
321 E. Market St., Iowa City, IA 52245
124 Building Company L.L.P.
321 E. Market St., Iowa City, IA 52245
-n
rnr�
NOTE: A new form must be completed if the above information changes or an ownership interest is
acquired in an additional business.
Applicant Signature
Address 217 Green
Dr., Iowa City, IA 52245
Misrepresentations on this application will Constitute just cause for removal of an appointee. If you fail
to answer all the questions, Council may not consider your application.
General Application
February 2015 Page 3 of 7
Agenda Item 6A-3
City of Iowa City + r 1
Advisory Board/Commission/Committee ;:=
application Form-•,,.�.�
CITY OF IOWA CITY
THIS APPLICATION IS A PUBLIC DOCUMENTAND AS SUCH CAN BE REPRODUCEDAND DISTRIBUTED FOR THE PUBLIC
WITH THE EXCEPTION OF THE LAST PAGE MARKED "CONFIDENTIAL." THIS APPLICATION WILL RE CONSIDERED
FOR THREE MONTHS ONLYAND AUTOMATICALLY CONSIDERED FOR ANY VACANCY DURING THATTIME,
Advisory Boa rdfCommissionlCommittee Name_I_ibrary, Board of Trustees Term a years
NAME Adam Ingersoll HOME ADDRESS 925 Meadowlark Dr., Iowa City, IA 5224E
!s your home address (listed above) within the corporate limits of Iowa City? ❑✓ Ye$ ❑ No
How long have you been a resident of Iowa City? 5 years Gender: Male n Females
OCCUPATION Owner of education co. & Partner In equity fund EMPLOYER Compass Edu i3rp & Built By Iowa
PHONE NUMBW HOME 319-338.8811 BUSINESS 319-338.8855
EIAMLADDRESS: adam-Ingersoll Gmgmail.com
EXPERIENCE AND/OR ACTIVITIES WHICH YOU FEEL QUALIFYYOU FOR THIS POSITION;
r=xtensive experience In education, management, fund-raising, governance, 23 years as tutor, instructor, counselor,
Etimet
nager, and owner. Cc -founder in 2004 of Compass Education Group, a tutoring and consulting company with 400
ployees providing services to thousands of clients annually. Co-founder in 2007 of tech start-vp that created an
marketing and management platform for real estate brokerages, sold in 2012 to public company, Co-founder
2013 of Built By Iowa fund, Invested $2M+ in Iota[ start-up companies with ed tech focus, named 2014 investor of
oe Year by Silicon Pralrie News. Board member & Treasurer of Unitarian Universalist church. Active philanthropist.
WHAT IS YOUR PRESENT KNOWLEDGE OF THIS ADVISORY BOARD?
other than what Is available publically on the City website. 1 have reviewed arl meeling
3 strategic plan, and the 2014 Annual Report,
WHAT CONTRIBUTIONS CAN YOU MAKE TO THIS ADVISORY BOARD IRFASONFORAPPLYING12
nave a lire -long passian for Literature and libraries. I grow up in poverty as middle child o} seven in a broken home;
rh,
raries and bookmobiles were refuges and inspirations, I'm now a father of four elemantary•aga children who love
e ICFL. I believe my managerial and entreprenurial experience would be of benefit in financial stewardship,
nd-ralsing, and otherwise. I would be a committed, thoughtful, collaborative, skirled memter of the board.
uarPUfrNILqLr,:VrvrUUlhOF1N7ERE3T.Sft pag2lforinformation regardIn9l ConfllCtofInterest
I believe:I have no financial conflicts of Interest. Potential personal conflicts,- I travel to CA-•2WMonth an 210 4-day
ips for Compass work oblr'gatfons. I have considerable flexibility with when I schedule lhase trips and woo Id rarely
ova unavoldabla conflicts with the meetings on the 4th Thu of each month. When in IA, my schedule is very flexible.
IF YOU ARE NOT SELECTED, DO YOU WANTTO BE NOTIFIED? �✓ Yes ❑ No
DO YOU CURRENTLY SERVE ON ANOTHER IOWA CITY 80ARD OR COMfMISWN?�,❑Yes IiIdvo
(It has been Council policy nat to permit an individual to serve on two Boards or Commis?`Ibns at fje same time.)
Misrepresentations an this application will Constitute just cause for removal otom
to answer all the questions, Council may not consider your application,
General Application ZI,
February 2015 Page 2 of 7�
a
r.
e%gyou fail
Agenda Itern 6A-4
BOARD, COMMISSION AND COMMITTEES
BUSINESS LISTING
�w
wr'°r��
CITY OF IOWA C1IY
Name of City
BoardlCommission/Committee Library. Board of'frustees Date 0312712015
Name Adam Ingersoll
Section 362.5 of the Code of Iowa generally prohibits, with certain important exceptions, a member of
a city Board or Commission from having an interest in a city contract. A copy of Section 362.5 Is attached
(see page 7),
List alJ businesses in which you, or your spouseldomestic partner, have an ownership interest
(for example, sole proprietor, partner, 5% or more of corporation's stockholdings).
Please indicate if there are none.
BUSINESS NAME
BUSINESS ADDRESS
Built By Iowa, LLC
1105 Iowa Ave, Ste 231, Iowa Clty, fA 52240
Compass Educallon Group
9100 WiLshire Blvd, Ste 520E, Beverly Rills, CA 90212
Willow Rldge development, LLC
PO Box 50411, CoraMlle, IA M41
Oubuque Anytime Fitness, LLC
650 Community Drive, Ste 1, North Liberty, IA 52317
Rempel Development Group, LLC
105 Iowa Ave, Ste 231, Iowa City, IA 52240
NOTE. A new form must be completed If the above information Changes or an ownership interest is
acquired in an additlonai business.
Applicant Signature `,' i -
Address 925 Meadowlark Dr.. Iowa City, IA 52246
Misrepresentations on this application will Constitute just cause for removal of an appoaiRtee. If you fail
to answer all the questions, Council may not conslderyour application.
General Application
February 2015 Page 3 of 7
Agenda Item &A-5
City of Iowa City I r
Advisory BoardlCommission/Committee = It
%pplication Form
CITY OF fawn CITY
THIS APPLICATION IS A PUBLIC DOCUMENT AND AS SUCH CAN BE REPRODUCED AND DISTRIBUTED FOR THE PUBLIC.
VATH THE EXCEPTION OF THE LAST PAGE MARKED 'WNFIDENTIAL." THIS APPLICATION WILL 6E CONSIDERED
FOR THREE MONTHS ONLY AND AUTOMATICALLY CONSIDERED FOR ANY VACANCY DURING THAT TIME.
Advisory Board/Commission/Committee Name Iowa City Public Library Term 2016-2021
NAME Monique L. Washington HOME ADDRESS 142 Ravencrest Drive, Iowa City, Iowa 5226
Is your home address (fisted above) within the corporate limits of Iowa City,? F/I Yes ❑ No
How long have you been a resident of Iowa City? 24 years Gender: Male Female'
OCCUPATION Clerk Ili EMPLOYER U1HC
PHONE NUMBER: HOME 319-930-0521 BUSINESS
EMAILADDRESS: moniquewashington1 2% 7-1
EXPERIENCE ANDIOR ACTIVIVES WHICH YOU FEEL QUALIFY YOU FOR THIS POSITION! •:?
I feel I would bring a genuine passion to the position of a board member because of my love for lhalfbrary. My
experience as a pharmaceutical sales representative, clerk, and mother of five children. As a sales representative, I
worked on several committees such as advisory board for several products. and the launch of products. I also
worked on the diversity action council. As a clerk, I interact with people from all walks of life. As a mother of five
.ids, I have been involved with organitrng, planning and pardclpaling in all programs at their schools. We have
particicpated in summer reading programs, volunteering, and tutoring offered Through the Iowa City Public Library.
WHAT IS YOUR PRESENT KNOWLEDGE OF THIS ADVISORY BOARD?
I present knowledge of the advisory board is that the primary goal is to connect with people from all backgrounds to
ucate, connect, engage, and enrich the lives of everyone in tha community. They haved achieved this goal through
rveys, programs, fundraisers, and technology. I hope to bring my experience, ideas and passion to this board and
improve all aspects of the library experience.
*+-- + 41 iruovi Avn0 U^N rvu MRRL IV I Nib AIJVIS{7 KY BOARD (REASON FOR APPI.Y]Mr I-)
The reason I am applying for the Iowa City public library advisory board is to bring more diversity to the board that I
hope would appeal to different groups and uhimmately bring more people to the Jibrary from diverse backgrounds.
My goal as a member of the board would be to touch and engage everyone in the community. Again, my family and
have used the library for all the years that we have lived in Iowa City. They were raised in the iCPL.
bee
do not forsee any potential conflict of interest with me being a part of or serving on the advisory board.
IF YOU ARE NOT SELECTED, DO YOU WANT TO BE NOTIFIED? LSJ Yes F1No
DO YOU CURRENTLY SERVE ON ANOTHER IOWA CITY BOARD OR COMMISSION? Yes 'NO
(R has been Council policy not to permh an individual to serve on two Boards or Commissions at the same lime 1
Misrepresentations on this application will constitute just cause for removal of an appointee. If you fail
to answer all the questions. Council may not consider your application.
ueneral Hpplrcauon
February 2015 Page 2 of 7
Agenda Item SA-6
I � t
BOARD, COMMISSION AND COMMITTEES �116
BUSINESS LISTING��
CITY OF IOWA CITY
Name of City
Boa rdlCommissionlCommittee Iowa City Public Lrbrary Date Q313112m
Name Moni ue t.. Washinotor
Section 362.5 of the Code of Iowa generally prohibits, with certain important exceptions, a member of
a city Board or Commission from having an interest in a city contract. A copy of Section 362.5 is attached
(see page 7),
List all businesses in which you, or your spouse/domestic partner, have an ownership interest
(for example, sole proprietor, partner, S°/v or more of corporation's stockholdfngs).
Please Indicate If there are none.
DOTE_ A new form must be completes! 'rf the above information changes or an ownership interest is
acquired fn an addiftional business. - - , /
Applicant
142
laws 52245
Misrepresentations on this application will constftutejust cause for removal of an appointee. If you fail
to answer all the questions, Council may not consider your application.
General Application
February 2015
Page 3 of 7
Agenda item 6B-1
Children's Services Report
Prepared for the Iowa City Public Library Board of Trustees, April 23, 2015 meeting
By Vickie Pasicmyuk, Children's Services Coordinator
March and April have been busy programming months in the Children's Room!
One Book Two Book —March 6-9
In its fourth year, this children's book festival drew large crowds to downtown Iowa City, Student authors shared
theirtalent, eliciting tears and laughter as they read theirwinning entries, Keynote author David LaRochelle kept
the laughtergoing as he narrated his journeyto getting published. Other highlights included a packed illustration
workshop led by LaRochelle, presentations by local authors, parent education workshops on reading aloud and
guided play, live performances, and the ever -popular costume characters. Planning for the 2016 festival is
underway, and we look forward to welcoming authors Candace Fleming and Eric Rohmann, and Mo Willem's
characters Elephant and Piggie!
Spring Break —March 14-22
Nearly 1,D04 people attended Spring Break programs this year. Orchestra Iowa started the festivities with their
Pied Piper woodwind quartet, followed by programs with the Friends of the Animal Center Foundation, magician
Rick Eugene, and Eulenspiegel. Tween activities included a M!necraft party, Legos free play, WR gaming, and a
craft program for making art prints.
Week of the Young Child Celebration —April 11
The annual Celebration of the Young Child was held at the Iowa Children's Museum, with a STEM focus this year.
ICPL teamed upwith the Coralville Public Library to participate at ❑ne of the booths. 250 people stopped by to
make drinking straw rockets and kazoos, and pick up information about library services and literacy.
Bridge to Reading —April 16 and 30, 11330 am
These starytimes feature nominees for Iowa's newest children's book award, the Bridge to Reading Picture Book
Aw❑rd. Afterwards, children can vote for their favorite and help name Iowa's favorite "read -aloud' for 20151
Speech and Hearing Programs —April 18 and 25, 10:30 am
Better Speech and Nearing Month Is in May, and ICPL is getting a head start, partnering with UI SAFE (Sound
Awareness for Everyone) and the Enrichment Therapy and Learning Center to provide education and free
screenings for families.
Playing is Learning Open House —April 23, 2-4 pm
Iowa librarians and local parents and teachers are invited to explore the Library's newest exhibit an education
through play. Professor John Spencer will be presenting the research behind the project.
Picture Book Discussion Group —April 30, 3 pm
A new Children's Room program geared foradults, this group provides a forum for authors, teachers, librarlans,
and all who love picture books to share ideas and connect with others who love children's literature. We will be
discussing picture book biographies at this session.
On June 1, Angela Pilkington will start as the new Children's Services Coordinator, just in time for5ummer
Reading and Children's Day (that weekend!). Angela has an MILS from the Universityof Illino!s, making her the
third consecutive Children's Services Coordinator with that alma matey. She is currently the Youth Services
Managing Librarian atthe Burlington Public L!braryand the chair of ILA'sY❑uth Services Subdivision. She'll be a
great addition to the team. I will miss the Iowa City Public Library, but I'm thankful to leave the Children's Room
in good hands
Agenda Item 66-2
Collection Services Department Report
Prepared for the April 23, 2015 meeting of the Iowa City Public Library Board of Trustees
Anne Mangano, Collection Services Coordinator
Graphic Hovels
In an effort to make collections more accessible and browsable, the FY15 strategic plan calls for us
to plan for the reclassification and reshelving of comic books and graphic novels for children and
adults. This year, we looked at other urban public libraries in Iowa, as well as a few peer libraries
nationwide to see how they shelved their graphic novels. In our research, we are the only library
that classifies their comics in the nonfiction collection.
Why do we have them in nonfiction? Technically, you
can assign any material a Dewey Decimal number,
including fiction. However, many libraries, including
ICPL pull certain collections out of the Dewey range to
simplifythe order of materials making the collections
more browsable. In fiction's case, we shelve bythe last
name of the author rather than the Dewey number,
which is divided by country and then by type of
literature and time period. Fiction has always been a
large enough collection to stand on its own, but there
was a time when the comics section was not. This is
not the case anymore. Currently, we have over 8,500
comic books in the adult section and 2,000 in the
children's.
Our plan is to create a comic book section in both
children's and adults. We will start with the children's
graphic novels in September 2015. This collection's future location is the current Parent/Teacher
section, which is the first range of shelves nearthe new interactive gaming table. Our goal is to
complete the first phase by January of 2016. We are currently working on a plan for moving the
adult collection.
We hope that having our graphic novel collection in its own location will balance the needs of
those patrons who are looking for something specific and those that wish to browse the
collection. In turn, pulling this collection out of Dewey is great marketing for the collection_ We
can finally answer the question, "Where are the comics?" by saying they are in the comic book
section!
Changes to the Books in Other Languages Collection
Our children's language collection received a fantastic boost from the Iowa Chinese Reading Club.
The group generously donated 1.71 titles of Chinese language materials, including picture and
chapter books. It is a wonderful gift with quality titles that transformed and updated the
collection. You will find some recognizable and popular titles, including Giraffes Can't Dorice, Miffy
the Sonny, and the Rainbow Fish series. You can find all of these titles on the shelves at j495.1.
Agenda Item 6B-3
INFORMATION TECHNOLOGY
Report to Library Board
April, 2015
Brent Palmer, IT Coordinator
Printing and Scanning Update
In the December report, we wrote about scanning and printing changes that were in the works.
The biggest change involves removing the "add value" cards. The current procedure for printing
involves a multi -step process of sending the document to the printer, buying and/or adding
money to the card, logging into the
print station, inserting your value
card and then releasingthe job to
the printer. This was widely seen
as too cumbersome. Now instead
of using the cards, patrons will just
insert coins or bills at the print
release station. This should
streamline the process
considerably. The second change is
Express Scanning Station
adding an "express scanning
station" which is in the testing phase and should be ready for prime time very soon. Patrons can
walk up and quickly scan a document and either save it to a flash drive or email it. And finally a
large -format scanner donated by the Noon Lions Club has been installed in the public area. This
scan ner can produce archive -quality scans using equipment that patrons typically would not
have access to at home.
Meeting Room Upgrade update
The planning phase for the Meeting room equipment upgrade is over. After reviewing
proposals from two vendors, we have selected one that had a good balance between
Improvements to the user experience and maintaining a lot of functionality. For example in
Meeting Room A, there will be a more user-friendly tablet for controlling the A/V system and
room environment. We have added web conferencing capability and it will be possible to show
a presentation from a mobile device. of course, all the equipment will be converted frorn
analog to digital. The installation is scheduled for mid -August.
South Slope Coordination
Local communications provider South Slope partners with the Downtown Association to
provide free wireless service in the Ped Mail area. As a service to the Association, the Library
allows South Slope to maintain wireless antennas on the roof. The antennas are carefully aimed
to provide maximum coverage of the Ped Mall, however, we recently received a request to
reposition one of the antennas so as to give better coverage of the plaza in front of the library
entrance and the Bread Garden patio. We have determined that remounting the antenna will
not compromise the integrity of the roof and have given permission for South Slope to move
the antenna.
Agenda Item 6C-1
Development Office Report
Prepared for the Board of Trustees
Iowa City Public Library
by Patty McCarthy, Director of Development
April 23, 2015
Make Your Reservations
The Board of Directors of the Iowa City Public Library Friends
Foundation is looking forward to welcomingyou and your
guests to an exciting new benefit forth@ Library on Sunday,
"Qlr®r May 17, 2015,
LOOKINGFORWARD The after-hours event at the Librarystarts at 6 p.m. with
" 'The Future: From Fiction To Fad" presented by Dan Reed,
UI Research and Economic Development Vice President, and Brooks Landon, author and UI Professor
of English. After the fun presentation, plan to stay to enjoy libations and light appetizers while talking
with other library friendsand taking an informal "behind -the -scenes" tour. The eveningwlll wrap up
at 8 p.m. Visit httlilZwwww.irgl_Qrg/suDOortllooking-forwardlto make your online reservation.
$125.00 per person. The reservation dead 11ne is May 8, 2015.
Book End News and Sale
Summer is just around the corner, and The Book End is ready to help you prepare for the weeks of
family road trips, hot afternoons, and the Summer Reading Program with a Buy One Get One Free
Children's Salel Buy anyone children's, juvenile fiction, or young adult book, audiobook, DVD, or CO and
get one free of equal or lesser value. Prices begin at 25C.
The Book End is now open on Sundays too, thanks to our dedicated volunteers. Convenient hours are:
• Monday -Thursday 10:30 a.m -7 p.m.
Friday 10:30a.m.-5:30 p.m.
41 Saturday 10:30 a.m.-4:30 p.m.
• Sunday 12:30 p.m.-4 30 p.m.
Your help will be appreciated to recruit more Book End volunteers. Openings are available due to
summer breaks. A Library Volunteer Application can be downloaded at htto://www.iciil.o(PLvolkLnle_qrj
Library Links Golf Classic on June 26
Calling all golfers —register now to play in the third annual golf outing forthe Iowa City Public Libraryl Mark your calendar for Friday, June 26 at ARY
Finkbine Golf Course. Lunch at 11:30 a.m. and shotgun at 1 p.m.
Save $100 if you register your foursome before May 1" and pay $400. N K S
The price increases to $500 afterthat. Sponsors are also being recruited. golf � ❑ s51 c
Register at httns:l/icolff ejQinme.orgl?tabid=5i5786 i
HMyl o� �q �eV� GTi WltIC L,INLI
Please contact me with questions: patty-rnccarthy@icpl.org or 356-5249.
Summer Readinc Program Sunnort
A Library priority is to increase participation in the annual Summer Reading Programs, Particularly by
children. Two of the successful initiatives toward achieving the goal have been to offer online
registration and to provide incentives to encourage program registrants. Those incentives include prize
books funded by$12,500 from The gook End of the Friends Foundation, as well as coupons for free
activities and food. Six very generous community sponsors have donated 2,500 coupons each for
everything from free yogurt to free swims. Requests are pending for prizes forthe separate Teen and
Adult Summer Reading Programs.
Agcnda Item 6D-1
Digital History Project— Press -Citizen
By Melody Dworak, collections librarian, Iowa City Public Library
Everyone knows the 2008 floods weren't the Iowa River's first, but not everyone knows the first
documented flood was in 1851, where the Iowa River stage was 24.1 cubic feet, flowing 72,000 feet
each second. Old books, documents, and photographs too often hide this history where only serious
researchers know to search for it.
The Iowa City Public Library is working to change that. In 2013, we launched the Digital History Project
(history.icpl.org) to give use platform where we could work with local history organizations and
individual history buffs to collect itemsfrom Iowa City's past and display them online. Ourfirst
collections came from the Johnson County Historical Society, which lent us photographs to digitize and
became the backbone of our efforts to re -imagine downtown Iowa City history. Those items included
some of the oldest photos of Iowa C!Ws central business district, as well as the photography of Theo
Lindley, who documented the changes brought by the Clty's Urban Renewal efforts of the 19705 and
'80s.
Postcards have also helped us capture the downtown Iowa City of the past. We are grateful to Bob Hibbs
for lending us a significant portion of his historic postcard collection, which we then digitized and added
to the Digital History Project website. Hibbs, like Irving B- Weber and former Library Director Lolly
Eggers, is not a professor or museum curator, but a citizen -historian who preserves details of Iowa CiWr,
past in his free time.
We all want to document those memories and experiences that are dear to us. So many of us have our
own stories of the 2008 floods, and likewise with the 2006 tornadoes, whose 10-year anniversary is next
year. In a firsthand account left in old Settlers' Association records, John Springer wrote in 1924 that as
a nine -year -old, he watched the 1859 tornado.
Unllke Mr. Springer, people now have an easiertime sharing their memories through websites like
Facebook and Twitter. But the Iowa City Public Library wants to host those memories in one shared, free
and accessible space. Throughout this next year, we will he collecting photos and stories of yourlowa
City torn ado experience.
Dig through your closets and come to our scanning event on Saturday, May 9, 2015, from 2 to 5 p.m.
This event is specifically geared towards what Iowa City history buffs have discovered and saved.
Whether it's an old photo of the neighborhood before more houses were built, or the take-out menu
from a restaurant where you had your first date, we're interested in seeing it.
If you have any questions about the event or the project, I am happy to answer them. Contact me at
melodv-dworak#bIcnl.Org or (379) 887-6005.
Forthe history -curious, the library has several events in May to celebrate Iowa City history. Learn more
about ourcentral business district on Wednesday, May 13 at 7 p.m., when author Marybeth Slonneger
shares her fatest research. On May 20, Rachel Wobeter leads a "talking tour" of Iowa Cityfood history —
historical refreshments provided!
Agenda Item 6D-2
Press Citizen Article -April 2015
By Jason Paul !as, adult services librarian, Iowa City Public Llbrary
Staff at the Iowa City Public Library are passionate about sharing our latest reads, new music obsessions,
or DVD discoveries. If you've visited the Library lately, you may have noticed staff sporting buttons with
lines such as, "Ask me what I've been reading" or"Ask me for suggestions" designed to help stimulate
conversations around the amazing items that you may have missed. Here are a few highlights from the
ICPL collection that I've promoted to patrons:
New Amsterdam Records recently released contemporary classical New York composer Missy Mazxoli's
"Vespers for a New Dark Age.' This piece is a collaboration between Mazzoli's Victoire ensemble
(vocalists, violin, clarinet, keyboards and double bass), Wilco percussionist Glenn Kotche,
keyboard/synthesizer/producer Lorna Dune, and three vocalists from Roomful of Teeth. Mazzoli
designed this as a reinterpretation of a traditional Vespers evening prayer with hymris taken from the
poetry of Matthew Zapruder (also found in our collection).
"Vespers for a New Dark Age" consists of five movements, three interludes that serve to reinforce the
musical themes, and a "remix" closing piece that, although not written with the others, sounds perfectly
at home here. Terse violin and clarinet are often "speaking" over a keyboard or bass rumble, as if
mimicking New York evening urban soundscapes. The lyricsare often addressed to a divine entity or
ghosts, they confront loneliness and loss in a modern world, an operaticvoice pleads, "hello lord, sorry I
woke you because my plans are important to me and I need things no one can buy and don't even know
what they are "Overall there is a romantic feeling to this music and it's very accessible to those listeners
who generally stay away from classical music and prefer Pop/Rock song structures.
Short story author Kelly Link has published a new look, "Get In Trouble: Stories." This collection mostly
reads as dark fairy tales or modern and nontraditional ghost stories often featuring adolescent
protagonists making poor choices. The opening story, "The Summer People," concerns two rural teens
tentatively forging an unlikely friendship while tending to a house occupied by fae/demon/alien visitors.
Ghost story, "i Can See Right Through you" follows an actor once famous for his "Twilight'-esque movie
series attempting to rekindle a relationship with his co-star at a nudist colony, the setting of an episode
for her psychic reality show.
Link skillfully describes the paranoia that came come with success, "Everyone watches you. Even when
they're pretending not to. Even when they aren't watching you, you think they are.. Becoming famous,
this kind of fame: it's luck indistinguishable from catastrophe_" There's plenty of humor scattered in with
the disconcerting, "Secret Identity' is set in a hotel hosting two conferences, one for dentists and the
other forsuperfieroes. "Men and women, oral surgeons, eighth -dimensional entities, mutants, and
freaks who want to save your teeth, save the world, and maybe end up with a television show, too." If
you appreciate short story authors like Aimee Bender, George Saunders, or Karen Russell you'll want to
check out this collection.
Iowa City State Historical Society reduces hours for assessment, sorne fear much wor
Agenda item 6E-1
Wun1hcr
Iowa City State Historical Society reduces hours
for assessment, some fear much worse
"There's a sort of a slow fade to black with all of this"
►I f � lu
Mary Bennett, Special Collections Coordinator, talks abcut various old maps of Iowa during a
University of Iowa history class at the State Historical 5oc!ety of Iowa in Iowa City on
Wednesday. Mar. 11, 2015. (Stephen Mallyflhe Gazette)
{* r, 0 E. s v) a j- i
Mitchell Schmidt, The Gaze( e
MARCH 18, 2015 [ 10:0G IRM
Many who spend time researching Iowa's past in one of the state's oldest collections cf history are now
focused on their uncertain future.
http:lltheg=tte.comisubject/newsliowa-city-state-historical-society-reduces-hours-far-ass... 4/14/201 S
Iowa City State Historical Society reduces hours for assessment, some fear much wor Agenda item 6E-2
In January, the Iowa Department of Cultural Affairs reduced public hours by 40 percent at the Des
Moines and Iowa City State Historical Society of Iowa centers to allow employees time to conduct a
strategic assessment of collections.
The reduction, coupled with a steady decline in Iowa City's staff— dropping from 12 in 2007 to four
— at the SHSI Centennial Building, 402 Iowa Ave., has focal historians concerned the assessment is
aimed at a larger issue.
"There's a sort of a slow fade to black with all of this," said Iowa City historian and society volunteer
Timothy Walch. "We've got a complicated set of circumstances and the concern I think you hear From
interested people is that you're reducing the level of staff and the hours to a point where eventually
you're going to close the building and no one will notice."
• SEE ALSO: State Historical Society has extensive history of its own
Anthony Jahn, state archivist with the Department of Cultural Affairs, said he has heard the rumors
about Iowa City's center but said his current priority is the assessment, which should be done this
summer.
"That's not something that I've been focusing on, even addressing that sort of issue. I know that we're
in the process right now of strategic planning for the overall institution and collection planning and
what were going to do to take the collections forward, that's my full-time job right now and I'm laser -
beam focused on that," Jahn said. "For me to comment on going beyond late June or early July would
be premature, it's just an unknown at this particular point"
However, a research report on Cultural Affairs completed in June 2014 by master planning company
Lord Cultural Resources offers a list oreonsiderations to the department, including a recommendation
to consolidate facilities in Des Moines and Iowa City to focus on more online services. The report is
set to be presented to the board oftrastees this month.
"The State Archives could eliminate any duplication of efforts by consolidating the two research
centers of the state history library collection, thereby Freeing staff, resources and space for other
program needs, such as building a website with services the public can use," according to the report.
Statewide survey
Jahn said there are more than 40,000 cubic feet of items in collections at the Des Moines and Iowa
City societies.
The assessment taking place at both centers follows the department's Community Conversation
engagement effort, which included 30 meetings across the state to gather opinions and priorities on
Iowa's art, history and culture.
http:Iltheg,,zette.contlsubjectlnewsliowa-city-state-h istorical-society-reduces-hours-for-ass... 4/ 14/2015
Iowa City State Historical Society reduces hours for assessment, some fear much wor: Agenda Item 6E-3
"Ultimately, people across all 99 counties, they want more access to the content that we have within
the state historical society and they want more access to experience the 3-dimensional objects that we
have," Jahn said. "They want more access closer to where they live. -
But But for some, an increased focus on online databases and digitizing archives is not only unrealistic, but
is being sought at the expense of existing artifacts.
`°The truth of it is we are, as historians, based on our knowledge of the path, skeptical about promises
that there will be a technological fix to this," Waleh said.
Iowa ranks 431h in the country for the ratio of full-time staff to cubic feet of non -electronic archival
holdings, according to the Lord Cultural Resources report,
The report also shows that, from 2010 to 2012, storage needs for electronic records increased nearly
700 percent. That demand is made exceedingly difficult due to staffing, which has dropped 54 percent
since 2000, the report said.
The report indicates that state archives would benefit from a better use of social media and an online
presence to draw in a larger audience.
"When the public is aware of the services offered by a program and finds those services beneficial,
they are more likely to rally in support of the program," according to the report.
Left in the dark
Ginalie Swaim, chair of Iowa City's Historic Preservation Commission, spent 30 years as editor of
several State Historical Society of Iowa publications. She said one of her concerns has been the lack of
communication coming from Cultural Affairs.
"Administration has been putting a positive spin on all these changes and yet the staff is left in the
dark, the board is left in the dark, the staff are actually given talking points if the public asks them
about changes in hours and such"
SHSI board member Bill Sherman also noted a lack of transparency.
No re stories from Mitchell Schmidt
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Iowa City State Historical Society reduces hours for assessment, some fear much worse Agenda item 8E4
United Action for Youth selling Iowa Cit% houcts to %Vi+roncin-Lased company
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"1'm fearful that the plan is to close the library in Iowa City and relocate some of those materials and
some of the collections to Des Moines," Sherman said.
Settlement agreement
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Iowa City State Historical Society reduces hours for assessment, some fear much wof Agenda Item 6E-5
A 1483 settlement agreement between the state and State Historical Society Inc. — a non-profit
organization with original ownership over much of the building's collections — allows the group the
first right of refusal for all collections gathered before 1474 — but not after that.
Walch said splitting the collections in Iowa City based on when they were collected would have big
ramifications.
"It would be horrible because there's an organic. relationship among and between these collections
based on subject and decade," he said.
State officials haven't expressed plans to move collections or close the Iowa City facility.
"We're certainly very committed to history here." Jahn said, "and we're very committed specifically to
the content that lives within the history and through the history and finding ways to not only make that
more accessible, but how do we enable more effective and more efficient research for people
throughout the state?"
Putting Iowa's heritage at risk
Agenda Item 6E-b
Putting Iowa's heritage at risk
Carol Kirsch 12. rep.m. ('1)T,U g* 19. 7Ur3
During its 158 years, the Stale Historical Soaely Df Iowa has amassed an impressive oollecdon of print,
-r
audiovisual materlats and arliiads Mat document the history of the stale and its dfizens. These 001101;*Drts are
housed in repositories in Des Moines and Iowa City and include newspe pens: census retards; birth, marriage,
death and immigration reocfft phOtOgraphs; audio and film collections; maps and atrases: permanent
execulive branch slate government records; books, pamph leis and periodicals, ele.
Recant. comments matte by Department of Cultural Affairs 4ffr is le refer to an ongoing 001lealion review
fPl'+eft +e" coy Prrss•c&reN process that Is due to be completed (his summer. Jeff Morgan, public relations spokesman for the department,
referred to a comprehensive analysis of the slate's Colledlons in a March 1 g Iowa •{twr Aress-Citizen article
Ustwvinawsllpcatl2$1091Q8maur5-cu •loofa - ni dcal.sociel r14fi 257 . According to Morgan, this analysts will -allow us to adopt
modem practices ... and will rhake Iowa's history more hndable and accessible to all Iowans-" A December 2014 communlcaiiOn by State Archivist
Anthony Jahn references a "lopg-anticipaled collection management reappraisal process." He went On to say that 'once oompleted we will then transition
our effgns towards the yet to be finalized plan to morganizo add digilize the Slate Historical Solely of Iowa collections."
This reappraisal prooass appears to be designed to cull the Historical Society's documentary collections in its Iowa City and Des Moines research
centers- Some of the criteria to be used in the evaluetidn process include' Is the Stag Historical Society the hest home for this type of col*cl6on? Do the
materlals in this collection meet the accession crileria outlined in the updated colleClgns management palicy7 pees the material in the collecion align
wllh the mission of the UGA7 Dues the Historical Society have enough space and resources to care for the collection? Does the Collection evoke a
eartaln exparianu or emotion? is the collection usable for research, exh Ibitlon, education or programming? Is there interest in this coWion from
individuals or groups?
The current DCA administration has never been transparent with regard to its planning or decision -making processes. However, before irreversibre
actions are taken that would diminish lowo's heritage as docume ntad drr, the Historical Society's collections, the DGA leaders owe the citizens of Iowa
answers to Mese questions: What is the current collections management pollGy? 1Nh81 is the mission of Me Department of Cu ltura I Affairs? Who will be
making the final decisions? 6o these dedsion-makers have the academic and professional qualihcatlons to decide on behalf of ❑u rrerrt and future Iowa
oilizens, historians, genealoglals, e0upstors and other researchers whether a collodion "evokes an emotion" or whether it Is -usable for research" or of
"interest to an individual or group?" What will happen to Col*borls dote rmined to be expendable?
Iowans sh nu Id not allow the leadership of DCA to dimonned them from thslr past. Jahn's promise of diglifimd collections sounds enticing, but to date, the
DCA has net financially supported any digital projeds for ds documentary eatrections and has insufficient staff and technical resources 10 carry out such
projects. VyelFdesigned digital collections with robuti meladets files that support interadien with the digital images and an organizational commitment to
the long-term viabltity of the fifes are expensive undertakings. So far Gov. Terry Branslad's administration has only demonstrated a willingness l0
financially support the extensive remodeling oft his Digs Moines Hielorical Building, not the activities that it houses. There oertainly has been no
demonstrated support for adopting "madam practices" and promoling more accessible milectlons--" In fact, recent redudoons to the hours of operation of
The Satiety's research centers in Iowa City and Dag Moines belie this E)CA commitment to making tree collections more accessible.
lowarm concerned about the kiss of thelr heritage that could potentially resdA from the DCA's actions should address these concems to the GCA's
director, Mary Cownie: State Archivist Anthony Jahn; State Hismricat Society Board of Trustees; and their reprosentatives to Iowa's General Assembly -
Carol Kirsch is an Iowa City resident and former supervisor of libraries. specie I collections and puhllcatlons for the State Historical Society of Iowa.
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Don't cut people off from Iowa history
Agenda Item 6E-7
Don't cut people off from Iowa history
Tzler Pdral,typrinIQ emallsnm 11: 1a Pk � rV AfpFch 21. 24;5
The central repcsilory of Iowa history resides in a red hrO building at 402 Iowa Avg. In Iowa City. The State
Historical Society of Iowa's (SHSI) Centennial Building houses nearly 1 million photographs, 160,000 b00ks,
15.000 pamphlets, 30.000 reels or microfilm, f 0,000 hound newspapers, 3.000 maps, 2, 000 recorded oral
histories and 8,000 tineas feet of manuscripts, diaries a rid plone9 r letters.
This priceless collection is endangered. In recent years, the Iowa Department of Cultural Affairs SCCAj has
defunded the SHSI's research centers, especially the IOwa City branch, reducing staff, cutting public service
hours and diverting resources to activities unreteted to preserving the state's history.
In 2000. the Ceinlenilial building archives and library employed a staff of 20, The most reeem Cut, announced in
February, means that this venerable Iowa City instllution will he kilt on July 1 with a skeletal staff of two, barely
able to sustain the sooiety'5 crucial mission. At the moment, research collections are open only two days a
week — soon, maybe not at all. Tho fOCA reportedly plans to downslze and con solWate collnWits under Me state archives in Des Moines, which would
further restrict access to these do"" -kind materials and place what remains of them far from university scholars and students.
It is unclear what will eventuality happen to all the historical documents that have been collected since 1857, when Iowa lawmakers met at the Oki Capitol
in Iowa Cily and appropriated an initiar annual allowance of $250 to establish the $H$I. Then, the legislators decreed Ihat the Institution should function
"in connection with and under the auspices of the Slale University.' The DCA intends to break this connection and sever Iowans from their history.
Since its founding, the SHSI has enhanced research and leaching at the University of Iowa and fostered knowledge about the state's history. Legions of
Ut students have entered the society's door with little due how to use the Census, city dwedaries, man use* CeFlections, photographs and fire insurance
Maps. They have come out with research skills, enthusiasm for historical learning, and a stronger artachmant to the Haw" State. Jusl as impurlanlly.
counlress ofttzans from across the stage have relied on the society's rich resources and skilled staff to sludy the history of their communities and their
families.
Providing physloal access to documents is important- Handling the actua I letters of long -dead people brings history Itself Id life. The knowledge and
experlence galned working with papers, Objects, posters and olherephemara by hand, undef the gu idan,ze of trained archivists, cannot he replicated by
clicking through dlgitaed materials online. In any case, no more than a small portion orthe SHSI's vast Colleclions could allordabfy be digitized.
Over the years, researcflers — 111 affiliated and Otherwise — have documenled 16w2'S history from the letters and diaries of lawans who fought in the
Civil War, genealogical records of Germans and other immigrants who selded in Iowa, this 1001`1l0ny of families who Strugg led to save their farms during
the Great Depression, materials on Iowa s6dlers and German prisoners during Wand War 11, and the oral histories of men and women who worked in
farm equipment foetoriee, meatpacking plants, and 0001 mines. Without continuous and sustained efforts to collect, conserve, and curate historical
records, Iowa students and citizens will beoortle disconnected hem Iheir history.
The deepening neglect and impending reorganization of the $HSI libraries threatens student research al Ul and undermines our oolb ive efforts to build
a better "Iowa for Iowans.' It is to ritamounl to the dasecratlen of the Iowa's cultural heritage. Malnlaining t110 SHSI collectlons In Iowa C ly is essenlial to
preserving the state's histodcar identity. All Iowans have an interest in ensuring that the commitment made in 1857 endures.
TYLER PRIEST is an associate professor of history and geography at the University Of Iowa. Contact- t mail. m (MA110fie mail.
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The Registers Editorial: Capturing Iowa History Agenda Item GE-8
The Register's Editorial: Capturing Iowa History
The Reglrrer"s EdltwiiI 11.:Id p m r.'UI Afonri 71, 2+15
Iowans who care about the history of this state have good reason to be concerned about what's going on at the
State Historical guiNing. Decisions are being made now that could affect" quality, quanllty and accessibility
of the raw materials of history.
Alarm hells went off among historians and preservationists when public hours at the slate historical libraries m
eiy yr,a„ - Des Moines and Iowa City were reduced to three days a weak and staff levels were substantially reduced at
both. These moves, and Others, are being interpreled as steps toward eliminating some archival matehats, and
(pawn. Al" YOUftft4900f possibly Closing the Iowa City library allogelhe r_
iavynycN
Actually, it's not dear at this paint where all this is headed, but it is clear that I he Iowa Deparhnent of Cultural
Affairs is about to make a significant change in direction that will almost calla inly have a major impact on the hisloric records and archives under its
supervision.
Some of the reassessment of the department's mission is driven by the reality that it is expected to do more with less money.
The Register's Editorial: Nyw is the Time to fpltrs on historic. 1111
The state budget for the Department of Cultural Affairs — which oversees not only the historical deparlments but the state's arts a nd wllurol programs —
fell by $734,000. to E5.4 million, in 2012. While it climbed hack to just over $6.1 million last year, Gov. Terry Bronstad has racorn"pds4 no increases
through fiscal year 2017. And, since no money has been appropriated to Cover salary inaeases. those Casts will eat into iota re operating budgets.
State appmprialiona Io the historical libraries dropped oy more than $136,000 Iasi year, to just ender $ t million.
since 2000, the state archives staff has been Cut in half, and the slate weni for five years wRhaut a full-time Xchmel 10 oversee the growing CGaeetion of
official slate government records. Iowa is still ranked at or near the hoflort of the list wh en compa red with other slates for archival resources, and a
rscent Consultant study sharply crilicized the state far shoneomings on digital archiving of state government records and Iowa newspapers.
The slate archive lacks adequate resources to proms electronic state government records and Convert paper files into aledronic documents, so if had
to hand off the collected papers of Former Iowa Gov. Robert Ray to Drake University. Dmk9 will house and dig itize Rays papers, but the state should
nave been up to the job.
The governor a nd the I-eglststure should reverse budgel polioies that have impoverished Iowa's hisloricar libraries and state archives. The state should
assure adequate resources for the historical libraries In Des Moines and kYwa City 10 manage their collections with 21s1 Century technology and
guarantee ready access to the public.
In an effort to come to grips with these challenges and chap a new Course for the future, the Departmant of Culturar Affairs has undertaken several
separate studies. Officials gathered 'ideas and suggestions from rowans at town hall meetings around the slate last year, they hired an tntemalional
consulting firm and staffers are doing an internal assessment of the Vale's cofledions of historic raeerds and artifacts.
The department is right to take a long view on Iowa's arts, wRYre and hislory. But the pubpb lately has been kept in the darts about changes Thal may be
coming, which has unnecessarily created fear and uncertainty. Ail Iowans will be affected by dedisions under conslderatien. They should know what is
being considered and their voipas should be heard.
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5tate's moves hint at the loss of historical records
Agenda Item 6E-9
State's moves hint at the loss of historical records
Carol filnrh ]@:25pm. ['7Yr.VorCr la, ]@!S
rw+ore Lemon VA06"Wokh)
pamphlets and periodicals.
KAMIs] INI'll "Idr�
Eleven years after Iowa became a state in 1846 ilia State Historical Society of Iowa was aslablished in Iowa
City. In the ensuing 158 years the society has amassed an impressive Oolleglivn of print, audiovisual materiels
and artifacts that document the history of the state and its citizens.
These collections, doused in repositories in Des Mainers and Iowa City, include newspapers published between
1836 and the present representing hundreds of Iowa communities; census records from 1840.1930; birth,
mar". dealh and immigration records from all of Iowa's counties; manuscript collactions Of personal papers;
records of schools, Clubs, corporations and churches; milNons of photographs; audio and firer Calledions: maps
and atlases: permanent executive branch state government retards; and tens of thousands of books,
1 Jluntw.dC5moin is[er. nllsl to inionledilarial !p J221editorial-ca turin -i w - ' to 125t6S2 !
Recent Comments made by Department of Cultural Affairs (t7GA) offidais refer to an ongoing colteGion review process due to be completed this summer.
Jeff 1110"an, spokesperson for the department, said a comprehensive analysis of the slate's collections "wiy make InWzes history more fndable and
accessible to all Iowans "
A Coeember 2014 eommunicaVon by State Archivist Anthony Jahn references a "long anticipated collection management reappraisal process.' He went
Or' to say that "once onmplotad we will then transition our efforts towards the yet to be fmaltred plan to reorganize and digitize the State Hislorlcai Society
of Iowa collections."
(htII2.L/lk"vw,O.tffloindATcgister-comistQrylinpinionlcditorial f dilo al-nox-rime hi to 125iI IA
The Slate historical Society has a'dual mission of education and preservation fegarding the state's hislory, helping Iowans connect generations — past,
present and future.' Iowans should not lolerate being disconnected from their pael. Jahn's promisa of digitized collections sounds enkmg, but the OCA
has not flnancially supported any digitai project& Tan its coneclihns and has InsuMoienl staff and teehnlcal resources to carry out such projects.
Weir -designed digits I collections with the robust matadata files that would provide Iowans with easy and enduring access to their history are very
expensive undertakings. So far the Seanstad admin lstraolon has oil Iy dernonwated a wining Ness to financially support Ihs extensive remodeling of the
❑e6 Moines Historical Building• not the activities that it houses. There cartainly has bean no 4e01e0500ted support for adopting "modern pragicss- and
promoting "more accessible coHacppns.- In fact, recent reductions to pu btic service hours In the sorieWS research cer"M in Iowa City and Des Moines
bails this MCA commitment to making the ebtledions more a ccessible.
— Carol Kirsch, Supervisor of Abranres, specie! CO W$Ons arld publestions, Slsls FftW'CM Sdcielyof lowa (200&2013)
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OCA responsible for library's troubles I TheGazette
Agenda item 6E-30
15'Kuh� r
DCA responsible for library's troubles
it f z
James Beranek
: VRIL 9, 20151 a:17 PM
To the editor;
Congratulations for reporting on the threat to the State Historical Society's research library in Iowa
City. This facility is in "a slow fade to black," as reported March 19. But the reality is more nefarious
than that. Rather than this "slow fade" being something inevitable, the State Historical Society of Iowa
is being murdered by the Department of Cultural Affairs (DCA) in Des Moines.
I have been a volunteer at the society for 24 years and I see the results firsthand. Staff has been
decimated, there is no money for acquisitions, no money For microfilming newspapers, no money For
journals or books. A state-of-the-art conservation lab designed for the preservation of books and
papers stands empty. Hours have been cut drastically and the society's flagship publication, Iowa
Heritage Illustrated, has been "suspended" with no evidence that it will ever be resurrected.
It seems the DCA's ultimate intention is to make the situation in Iowa City so unsustainable that it will
be "forced" to announce that the building must be closed and the collections dispersed,
If this happens, we will lose the state's premier historical library and archive. Iowans need to know
that a large part of our collective history, preserved by the State Historical Society over 158 years, is
under direct threat by those whose ostensiblejob is to protect it.
James Beranek
Cedar Rapids
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Documeriv Lack of openness has led to `Save Iowa History' concems - America's Nei Agenda Item sE-11
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Lack of openness has led te'save Iowa HiStory' concerns dprRelated Artictcs
6-Cfe e. p •^yrf:•• Rn„" 49" C4y, :f, - AWN 5, 2015 Pn. W L.Nv '
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InpoNK'a, the Irulh is loo often drowned out by paroWiens, and such perpeptlonaam driven by a lacy of lransparoncy.
Mo most of you. I�" beanv Ao"ng U+e dVs1•VP Over changes a1 Ole Iowa Dapartmem of Culluml Affairs and eWuoially Iqw
those arangas was impaC1 the State HiVWical society of Iowa in bosh the Des Mumes and Iowa Uy locations. LN1a1 I've
learned can Im baled dawn to perceptions.
Before 1 began wnbng this oglumn I went searching for the maehng minutes of the Iowa Ads Gounml and the Iowa Cultural
Trust board of dlrwurS Outside othr" limited documents from 2013- the minuted were not ovailalae lim the I'rtemet. I've
requested the documents along with their allathmenis from DrA staff, and furyewpoel trma i'II receive Ihern But that hasn'I
eased concems aboIA why they, weren't, armady puWIVy postad.
Vd* my Initial kltemmon was merely to skim g1e doc menls fair ba fti-pund InfpmlificR Cone Ming into fes"rf h raw
produced by Canada,Wse0 0011sultarn Lord Cuf uml Reguurpes, which coal Via departmeril roue than S15W.000. I now
-doubt my perusal will be quite so casual. Ca be fool ksh 10 IN aM1y larth•shallar" nugget n infennslion will be tucked
wit in official board mmulea. but the rack of Irens➢arency makes me wonder if therea. Kxwl ring no one wanted to oe seen.
The same hogs true of PA repbrl. The DCA webSile provides Information related to eve 2014 tiktaning pbelL held 3=5S the
slate, indukrtg digital Copies at key Bn"lls, exacagve summary and full report resulting from those meellrgs - COCllnlehls
also produced by Lord Cntlurat Resources. YV, QMre ism link lathe June M14 research report Which has prompted
Concerns.
HISTORIC -GIVING, VA. TAT
FORA ALILOY6 DONATION
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tbeple yreelems, eteran
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11 spot rMgyrpP4rlw.
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comtm,--s cwwe cbaege ..
vM ady just ties., rp cur.
Likavrise, the link that leach to the department -a annual and plsddrrrtarnga repods nesn•1 seen any action soda Neal year
pmapre i
200e. The last annual report avalablo is fMin fiscal year 2M7.
Otflck Lihks
Strategic plus for the depedmen[ and nor ore [peso Arts Council are available vn Ihewebaira. sotto Pape to tree Ta!I of 2012. I'M nod aric" ey LyMa
bill were mtanded as guldanco Ih rlt 2015. 1VaEdnpm. Ewa Crr,Pa
Flap ell erodes m Aprt 5,
Fe0mg wetolmed and informed yell 2415
Have stale leaders removed the repoetng mandata7 The websile doear11 say Are the documents available elsevvlheml
Again- theres no note. Did five departnenl's webfnaefer Lapse Imo a Coma beige ne could share to passwords needed 10
update 1116 allot 1 CduldnY find any meta dips atnid It. Since INC d"r(Mare appears allre pmmpling Gov. Terry Branstadk
Iowa Nord initiative. which was raged vul as pan m LM Governor's address n January, passwords haven t baerl Mi.
All of this murklrlew Is at trw heart of discussimw abou the future plans dl the DCA and how the Shale HrmonrJjl Society hits
Into I.
Some taps:
• The Iowa Department of Cultural Affairs has SiX primary furldtens: The lava Arts Coundl. State 1-10a .eel Museum, Slate
Hislonc Prewrviann Olfce. StateAm nlyos and Records, vanous Nmronc sdegend Produce Iowa (state oRtce for rnedla
PrCOU00n) AO W,N to the resewein rapod by Lard Cultural Resources Is thls IrM report you say you couldn't Find online,
noather state hey dganl2cd in Ihisway, and the OCA is StrelMed Sae gain.
Ilndar Branstad's pmpowd WAa NeA iniSatrko. the Depadmem of Cultural AfW3 vmuld)ointly administara new $ay
miaion grantng program will ale fewa Economic Oevelopmenl AWhany, Depattrc nl of 14atuml Resources and Department
at Tmnsportalion.
• Alow 1•DD4 bundles of newspapers are piled up at the State itisto i SOCWAy of Iowa in Deb Moines. They've not been
sent of for presenraFon sinca 2004• when stale oudgel cAs ended the 50-year poetics. Last year Lie ugg intMLicad at
the statahousa to prtvide funding to pf s . e th& backlog, but the Department of Cullml Affairs nixed n. indicating that the
ouparment v+prld hrsl like to Compete a review of its collection,
• SYad size for ate stale arouses has deceased oy S4 peraerrt s,nca 2000.
• Hours have been reduced at the research I,yanes. DCA staff has said lhis is to provloe Ilme (fir staff tb Conduct a full
assessment of ma onllectloms
• Iowa's state archives ranked in the bottom five states for budget erbe in 2012, and W amens #how oval prdyide archive
and nxorda management
• Alulpugh a're iota Code mandates the ppgllign a stare archivist, the departrrlent went meta then five years mlhoul one
• The ZMme research ww produced by Lord Cuhuml Resmaces inpudes a recommendatan be consolidating the state
higlgrgal liorenes mow'hgusee In On Movnas and! Ions City.
http:Irinfoweb-newsbank.com/resources/dc&nblnews/I 548AASC4025087p=NewsBank 4/14/2015
Document: Lack of openness has led to `Save Iowa History' concerns - America's N1e Agenda Item 6E-12
C. .x survey TM us uf.pr �qu d�iurd wr inlcr �w
Ui =•o-•x- rA CQ�Pi@-
$0. Yoe eabdrlliellr E170'M Via[ IIIB duueg ul the dep@Rn1Eoi WrC dIYEr6e, 8f1[I i1181 }TllAgBr1CIB5 8fP strapped for Ca9h, In
interim, Ihw lank& of preseradng, proomrig antl curatng key historical items has languished.
Presumably dBGaftment ritil liip has an Idea m howrto stem the We. But. it they do. it isn't being openly !hared, and
Iha1•s leeding m perteptionsef nefarrpus intent
when the depaitmeht leamod V a Wilion that was being e(m"M6 to members of ale Mldweslem Hillary Atsotiakon, for
irWonre. State Archivist Anmhtny Jahn responded to mar organlzaedn'a kst
Wh have an ongoing Sirmegi0 Planning proeess,• Jean wfM&,'arid, as it nearstar-Petion we kick lcn rd Iv tnnenuing
the Conversation with lo"n9 end dthar irlefeelBd parties detailing hpw0ur unprKedenled.nitIME" to mPwir history In
Ipxawill- preserve our pWlepipns for all lawns; engage Iowans across all e9 o Mi; Through improved tulle iw
arCBSeilbika, prgservai w and auva,mpility; and Map" all rowans to non !. with Ihelr past for a brighter presen! and
loune.'
Efforts by advocatesworde be •very impa&WI h may .wee fowled on me ca" funding bill orrrendy being craiaidered.' he
addod.
►fora stories from Lynda Wand ington
The DepanmoM of Cultural Affairs m rightfully very proad Nits 2014'statewrda oonversatians' program, wn:Ch asked
11 w 1 in saveral key cilies and In rough a Ual media to dwouss uarioua aspects o1 ns oulies Anytime a state agency
vo(untanly crtoeeas to engage residents outaida d ils nee Mq %office is a good I" Bul it is also difhalt to assess how
9 roup uuesticns ranging korn where individuals'go for ion' in their town a what makes their community'oulturally Norant'
translaile Info theE solidwiw of the Des Nornes and Wa City offx�es.
Perhaps the recommendation was based on the group puesilm!'Him tan ;)I of this be shared in a rff4alized Slate
Hislorcal6uildng Nlorra7" Hard m Wrd wiggie•rppn mere for two buildings. Hard 10 5w now any of el relates to piesaMirg
existing coaeutign5 oraopurdng and pfotaang new ones.
And the de® mat Iowans• ante sotghi after and tapped for engagamant by the OCA, mu9t n wait aluNside reo.orral
organizations to laam what •unprewdentao usl.ah,e to improve lows hislay is already underway is a slap in the face of
thaw who paniripateo in goad fa4n.
If tits aCA Ian is to end the perceplion that it doesn't plan to gul a more than lso- r Inveylment In lolw•s helory, h needs
to begin showing its work.
Comments; QLyrci 1p , lynda.waddingionadregaieM.eem or(319) 3389.3144
More eahrmna by Lynde Waddington
RPLmd: NATTut9lo5lR7:a; fa+r7.-UC:d+4 v9 CcafshM::. •731::. :-....r.. C:—.r.. .: •- --,s, �x.
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nrr.ws emr*]clee. lacy
htip:/Iinfoweh.newshank.comlresources/doc/nb/news/1548AA8C4C925E58?p=NlewsBank 4/14/2015
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A ZOTAI CIRCA 19m
{pu wIlk P1os ep1:p. ,, »KAKI' A"W d9rs k,,Wdr
1Keq dKulrlld Nilewej
Avaraer e'ACi fife otr a,ew
35%M
420
us--
M
345.571
613
0
0
1A37,M
408
1A60,0H3
4L9
-2.M
0. CIRC131Am0%fly Tlp F Or MAMRLLL
jk,dLder do.AWM, dus A6t Als'l"mer&WW bat ex]
A6el[ MaW67%
245A31
220.763
Z42,732
0
716,526
73u91
.2.7%
Ch3dlewi Mawkib
115,76/
91,700
10M91
0
3171"
M71"
-2.5%
Pe wl dw&w,4
37.1%
M..2%
70.9%
&M
30.8%
30.7X
-0.3%
Hon-pfwI
137,502
M919
65,351
0
335,772
42. AAA
•]].$%
perem, %ampinF
M.7%
w7k
1&9%
0.0%
32.5%
e0.2%
-10%
Egpkp tlpens
144
105
119
0
368
33/
lam
O Wds
21,396
24M
25,7n
0
W%o
W90
15-M
C CIRCOLATION 8y RESIDENCE OF MA
359,998
326,560
30471
0
1,033,109
1.0NM
-L6%
frRptr/Ur% 7:us rwr -mv Wd do dOrv+Wbr: doff -or kKK*W 1Mms
c(,c* 1-hMM)
Mr ❑e'r
2]5,813
250,9{2
267y26
0
19J,691
513523
•2-8%
LOCAL rowntAQS
NEh
9A5
7"
795
0
2A97
IAA
d8%
"HIS N%91*9
0.3%
0.21A
0.3%
0A%
Qm
OS%
19%
3elmr9A County p9KMf
27,5M
2T,2M
21b230
0
RZW2
19,t"
3.1
3ehrtson Ce Af%ofa5
7.1%
"%
a2%
AO%
7.9%
7.5%
fi0
L9eri,r<'
966
75{
68S
0
2A05
21147
ILL
Loeeireeas%pfall
M.
a2%
01%
OA%
Gm
0.2%
0.0%
LNhvsitVmmph
A'SN
S.Ms
/,922
0
14"1
12,p11
24.0%
ILww,I11'M6ohw%e4o
14%
Z4%
)AK
0-M
141*
1.1%
am
7 Mtal Cw Vo t
38%
'rant/ 1Kwr wno9R krern wf4 N%wr rA arse!Opm Ae[rF<
pA3el
Agenda Item 12A-2
"A OOTPOT STA7 MCS • Cy❑ARTERLV REPORT
OA
03
44
YT0
tAST YTO
%LHAIIGE
STATE CONTPALT - Open keen
Cm3Mlle
ZL572
17AM
17AN
0
56A99
65,097
AIM
Leda W3Ids
41"
1,212
3,119
0
4,3M
4Z06
4.0%
C MrOpenA
25,946
24,2M
24,426
❑
74-T
7A997
•S.6%
Tneal Open Ae m
49,664
42,274
43p13
0
135,451
I48,399
-9.7%
OP Anoss W%of all
13.8%
23.1%
12.4%
0.0%
13F%
N.M
-0l1L
D. INTERIIB9ART LIBRARY EC93NS-
Laa4ed10ot1leTRtrarle3
465
456
R34
0
1.355
LS77
•14-1%
pe![e0tdttque3ls fefee
30.51A
32.4%
31-7%
0.0%
}]-5%
31.116
1.4%
$4eepre66ern 00W le s'ies
775
E71
M6
0
2.312
L926
20A%
Pe o,t9frrWnC&1144
$2.9%
924%
WA%
0.0%
01.7%
79.5%
2.0%
mekgP&NkbWAY 64n6wed
773
666
202
0
2-IM
L907
2M%
/Nke6eepF6drpwre4ue3tpN ed
2
6
4
a
6, AUX"$A1ACED• Mi4Fials -
_-15,551
3%M9
36,699
a
109.549
99A41
10a.%
F. OO"LOAMBU ME❑M
nyuee
Ipwa CtT
17,972
19,507
77,197
0
55A76
50,659
17.d%
1
13
16
95
0
124
191
•M.F%
14MWnC My
3p66
2,s28
3,111
D
&706
7.126
22.2%
1 Tr44
46
42
30
0
123
30
310.0%
un Itv Hel3hts
2"
900
338
0
937
957
4.115
Tppl
2"M
22,3M
23,7M
❑
65.566
58,963
moo
By Deewvnphlt
Adds
20,140
21.122
24.194
0
6S,4S4
55.303
LM
Lhl1Reles
1.240
1,276
1,597
0
4.112
3,660
12-%
TOW
20%
22,399
251771
0
69,565
SkM3
MOM
NIn36er of Reen owned (Umlalwey
E-au6R nuns avMle6le
4,92❑
4,946
5,216
0
5]36
4,437
17.6%
E•800kRmua•Wwc
9,3G3
9.642
IQ,%7
0
10047
8,m
W..9%
E-VMeo Reins mWa6k
72
72
72
0
72
72
0.0%
E-Wlk
148
150
64
❑
M
143
45.2%
E•he46xxix•;
233
193
163
0
163
IV
19.0%
Total lle s
14,477
14,975
IS,561
0
15,562
U us
10.6%
INFORMATION M AVKIM
lur006rnkr im xemfe•odrlauyandreJeeenee uR7renea.
A. REFERENCE ClUEOMS AN94MERE0
22ASI
9,410
11.0%
0
32A67
371693
•13-W
rViR88CE OOESTIONS
jnewp fflzv nanMd m51
NetaM OeA
kul
3,7
5.126
0
44,015
16,219
-13.9e1
H,*D lk
L716
1,196
SA"
0
4,178
6,702
-M-7%
sw hboaad
ZIP
11726
1.628
0
5,591
5,555
2.4%
Nbp,in Teeh Hdp JP kj
331
307
333
0
}71
338
5.6%
O Qll Te Belo
Staff
62
Fl6
M
a
au
225
3.1%
TV64
77
64
124
0
255
25a
6.0%
TotalT&h Rdp Oes0
139
1%
208
0
49]
476
4,6%
ChildreW3 Desk
Releranchgiw3 t
U"
2,SB4
2,ZU
0
7,350
0.221
-20.5%
RelVrst to pyl koMkF [Cmnn W4
43
52
45
0
145
163
-11-0%
TOO1 CMkkelf3 OuWWt
3,OW7
2,251
2,241
0
7MS
FUN
•10.5%
& ELELTRON/C ACCESS SERNCES
M-MOV66 OOM"R MMWK85
P4raF 4rt4rtrR (�n•1Wir [0mpVDErVNf
2SL241
74,388
27A2}
0
91052
M757
9-9%
CATALCGACCR55
Pa$eNexs
MS12
914,817
MAU
0
2,759A14
2,&90,726
.a.$%
Yens
M05,105
lwly
219,461
0
425,545
330y65
33.0%
Tptrlclklg cus
1p56,517
JAISA$4
1}12AFI6
0
3.184,959
3.210,791
4.B%
Page 2
Agenda Item 12A•3
FYISOVTPUT STATNTMS- ODAMERIY REPORT
q1
R2
q3
44
YTD
N YTD
%[NSNGE
ELEMOMC RE5OO4tC6$SERV[CFS
i16rNTr wohs es Rpmple, AS�gsslw.w EPd w9dle]
• PAPeliewe cd M4nlepast
137r2m
12K9M
140,69•
a
407,371
514,156
• PiiN'•^'E 9F EP46R 6R9
30Ey495
269,W6
313}62
0
908,122
lj2L 19
•11.0%
RUm57EYI9w
144$30
137,937
15007
0
433,354
493,143
•32.1%
SIIISCRwrM DATAIASESAECESSED
TpWlmkbuse
23m
SAA3
1.330
0
3rN2
3,114
17.1%
Tmlllo Me
3M579
410,721
73,759
0
813p59
76D,86D
1.9%
TOTAL
329,606
412,154
f5,049
0
06-9j
744,174
6.9%
C. TOTAL SMRCNBOARD CALLS RECErVED
TdFlubrerYGIFT
5.152
4,673
5.316
0
25,540
26.702
•16.9%
O R g11E5T1OH5IMre[[biW puestaris, A[cwMppestans IhNp
wRh PEK 4Eplred cards], n c*o room hclp)
21949
2-%5
2.895
0
91309
%Boo
-11,3%
M9Frb,t R%m&mk k1Cs
242
%
302
0
332
4w
-19.0%
Transtwred Calk
1,040
$54
9$4
D
I"
3,259
•13.6%
P mmuTS 01STRrBMO FROM LOBBY 3µ43
2,927
6.500 A,100
0
24,527
23,182
5.6%
STRTEITEDERAL 7A% FORMS DISTRIR11TE0
-
D
0
0
CL9%
AIERTMO5EAV10E5:
FYo mewv mss oftta Ilbm PPd use qfb mo6rus.
A. PVSVCA710135
Nu tw or pd Nicml mpMted (johs)
24
91 93
0
155
159
3.8%
C,l ,prIrftd for p,,W d-asrlM,tien
7,353
9,471 35,776
0
32j91
86,632
.62A%
C. DISPLAYS
33
16
22
0
51
51
-12.1%
Io-HUUN
12
14
ES
0
4S
47
•4-3%
Omer Gwos
1
2
3
0
6
11
/5,5%
DR *0 he lfti
0
0
0
0
0
0
0m%
U. MCCNESr EA010MIONLINE APPERRAE10E3
10
2A
9
0
43
40
� 75
C. Ts1E cIBRAM DkAkNE1 -
_ _ _
- --
-_
-
`• .
L1bsrYftmWdn T%6LiwAff CKbvN
39
13
23
D
75
46
63M
T4l4TICPLPTD&,tkp ,
32
22
IS
D
0
76
A.2%
Pmpama[ebinul
3,117
2,197
1,590
0
6,374
013
2.6%
F. NO EPAGIEJ O Al MEW
N,F slcrd t. M Pw
47
41
36
D
124
147
-15.6%
Mm%mleate4svnl
32
27
20
D
29
TZ
9.7%
Tx smk
N4
4m
433
0
1,317
2,272
3.1%
PItOool• Twine, Plnlnefe (dklwne{[am lstr j
1,336
8,729
9,Dm
0
9,0m
7,215
25.m
PACWt�6. Twietn,A,tl PlnlernlipFwees
412
201
2"
D
1.077
1,471
•26,6%
OVf [AQH SERVICES:
Mpride bD.• me 1w pe4PEe IEYI4 morn! gel W the]Mom buLWw•
A. AT HOME SERVICE
Pa46F0""I
450
313
W9
0
IA12
L217
I1.1%
N wuwdino ma W
652
676
654
0
L902
ZAM
4.6%
NE&Wered At Nome Wm K{ lallwj
m
139
128
0
228
1"
-7.9%
N•x I16Fs Enr4Red
5
3
7
0
15
19
-21.1%
People wrwd fuep gfrt v y wPwr)
39
37
41
0
39
46
•35.9%
E. LAIL SERVICE
Pe6*mwd
281
211
264
0
75S
945
lEeml hmmd *no ren k)
156
797
sm
0
2,4E2
35151
-311.7%
C. DEPOSIT LOl46CTIOk4
bxawm ICLmWiIkE}
33
33
13
0
13
12
SS%
Items loaned
3A0
90
LBO
0
450
360
25.0%
Items edd&d M Pam COMUORS
M76
227
795
0
km
4-m
-59.5%
0. REMOTE fiom OP VA
ltn nPwcwt 0l AC lln CRet#d In 34.0% 35.5% 14.2% 0.D% 15.11% 35.9% •1.9%
EMes nw kKkl 4 "rwmQ W M ANW
E.ROLDS NOTIFIED VSIRG AUINDWTED PHONE 3.:90 S62 3, I1B 0 %070 4,224 .27,314
•APe9 mmO Phw to tAvo&bk Od 15-Dm 4 1D24
Agenda Item 1ZA-4
"M MLM1 ! SIATISTISS • ONAAYERLY REPORT
41
Q2
43
314
YM
µ Ve
%CMNGE
SWUP AND COM UWEWMRVI[E5:
PrerAXi ,y mrvke W lroupi.WmrA'i and or9anBafFans
A AIX LT PIIOORAMS
lml
NumEmf
67
60
48
0
170
ICA
3.TA
Am-da u
y160
842
fim
u
2,698
2.560
4.6%
Owreaeh
Num6m
3
4
2
0
Sl
17
Avend3ge
k147
5,208
Fa
0
9,39R
7,233
799%
8. YOUNG A❑❑LT PROGRM4S
pl HW 74
Nu110er
95
1137
M
0
M
Ili
35.8%
Anmearee
1,697
],;01
;,54;
0
4,553
141ft
OuErwch
Hum6e
G
1
0
O
e
;
l47fi
AHmdarce
G
100
0
0
IN
24
C. CHILDRENS PROGRAMS _
In.ffpuf4
Humbu
126
118
121
0
3GG
357
2.2%
AEImN9[e
7,061
4AM
5,473
0
18.170
11,597
33%
Ou wh
Numbr
67
57
67
❑
306
IR9
9.0%
AHeMlit"
I'm
U70
7,534
0
4.854
318"
26.m
0. USUMTOUMAHOCIATiES •— _
—
—
_ —
�—
Ni
11
24
10
0
35
55
At7pa13rpe
71
61
90
0
222
229
-3.3%
E. LOrtOITNG:OR AREA. GROOMS
3
0
0
0�
3
f 6
40.0%
MvlNoh f.3/or7 resowees [hlerph reGhtrotbrWba.rewns, o•erdur
noflceL igAvnp 61 eme td e9uluner# and rmf rW Mw7wWe mefnielx
A. uoRART CARDS GSLKD
;313
5,341
1.54
0
W30
AM2
Jim
icO O4y
11026
1"
IRS3
0
3,937
3jt70
1-7-A
Pemmyt bWAcity
78-9%
789%
it s%
OA%
71.3%
Xa%
00%
LOCal O0NTRACFS
H1k
2
1
Y
0
7
11
.34^
ICN,mw [2 Mlg (30[al]
121
43
67
0
231
194
10. 1%
LoneTme
4
I
0
0
S
0
0.0%
LAd,-9rs8y51e1ch4
17
1
9
0
28
39
•2A.2%
STATE ONTRA"- ❑Pen Aum
CO0M1e
143
79
76
0
297
903
-].O%
C4dr8amdc
11
27
14
0
42
37
33.5%
00m Opera A"m
103
135
153
❑
481
4"
-SA%
Tom OOm Aete31
341
2M
243
0
826
822
-iq%
Open Ap 47%of OU
35.0%
17.2%
MN
0.0%
16.3%
16.1%
-1.7%
8, TOTM AEWIVN6D 000"CAMk tllinl
67,020
69A76
6l,361
0
63.351
71A7E
•33.9%
R At Hp m VSefi 44X1E%egd(PPmM11M]
249
139
129
O
la
139
•7.9fi
C. OVE%OUE NOTICES
hems leaaned te."cLW of return
97
n
82
D
798
241
7.1%
Pale A
Agenda item 22B-1
FY15 CIRCULATION 8Y AREA AND AGENCY
rkk J AGENCY
15T R
2ND CL
3RDQ 4TH Q
YTD
Last YTD
%Change
IOWA CITY
General lowa City
254,549
228,276
242,231
725,056
753,312
-3.8%
Downloads + Stream Ing
17,972
19,507
27,197
59,676
50,659
17.8%
Temporary
166
78
137
381
461
•17.4%
Pubilc schools
65
128
112
305
363
-16.D%
Private SOMIS
0
72
26
98
SOfi
-7.5%
Prepchool�Daycare
535
383
304
1,222
L001
22.1%
Non-profit organizations
93
71
486
650
899
-27.6%
Business
2
4
4
10
10
0.D%
City departments
2
2
6
10
70
•BS1%
State/Federal agencies
0
0
0
0
1
-200.0%
University of Iowa departments
2
0
0
2
0
0.0%
At Home
755
781
913
2, 349
2,451
-4.2%
InterilDrary Ivan
634
658
612
1,904
2,243
-15.3%
Deposit[olle[GonSjNu rsing Homes
192
185
199
566
484
16.9%
Jail patrons
856
797
am
2,462
3,459
.28.8%
TOTAL IOWA CITY
275,823
250,942
267,926 0
794.01
815,523
-2.55%
LOCAL CONTRACTS
Johnson County
General
24,452
2301
25,100
73,243
7L831
2.0%
Downloads
3,066
2,528
3,111
81705
7,126
22.2%
Preschovlj" Care
0
0
0
0
122
-100-0%
At Home
36
19
19
74
89
-16.9%
TOTAL JOHNSON COUNTY
27,554
26,238
2&230
0
$2,022
79,168
3.6%
Hills
General
864
695
674
2,233
2,128
5.4%
Downloads
13
16
95
124
191
-35.17E
At Home
68
46
26
140
169
-17.2%
TOTAL HILLS
94S
757
795
0
2,497
2,478
0.8%
LONE TREE*
General
920
707
655
2,282
2.147
63%
Uownload5
46
47
30
223
30
320.0%
aCoAlract began 1N14, beforetlsat It was Open Aex W
TOTAL LONE TREE
966
754
685
0
2,405
2,177
10.5%
Url"Mlty Heights
General
4,575
4,795
4,584
13,954
11,922
1&0%
Downloads
299
900
338
997
189
M-804
At Horne
0
0
0
0.0%
TOTAL UN IYER5TY HE IGHTS
4,874
5,095
4,922
0
14,891
22,011
24.0%
TOTAL LOCAL CONTRACTS
34,339
3Z$44
34,632
0
1OL81S
95,834
6.24A
Pap t
Agenda Item 128-2
AREA/AGENCY
15T Q
2NO Q
3RD Q 4TH Q
YTD
Last YTD
% Change
STATE CONTRACT
Reciprocal jOpen Access
JOHA60N COUNTY 119RARIES
Coralvllle
21,572
17,454
17,468
56,494
65,097
-13.21X
North Liberty
9,172
81101
8.034
25,307
26,739
-5.4%
Word
162
21D
269
541
587
-7.8%
Salon
803
587
Say
11936
2,102
-7,99/6
Swisher
38
20
16
74
54
37.0%
Tiffin
1,159
957
2,130
3,246
3,494
•7.1%
Alt 0 ER UORARrfS
Adel
0
4
0
4
12
-66.7%
Amana School
0
0
0
0
526
-100.0%
Alhia
54
52
48
154
a
0.0%
Altoona
0
16
0
16
0
0.0%
Ames
95
13
10
118
33
257-6%
Anarn a
23
71
3
97
82
18.3%
Ankeny
4
0
0
4
7
-42.9%
Atkins
0
3
7
10
0
0-0%
AudrJhen
0
0
0
0
11
•100-0%
Belle Plaine
0
0
0
0
23
-100.0%
Bennett
16
7
0
23
0
0-0%
Bettendort
42
256
59
257
273
-5.9%
Brooklyn
1
0
0
1
9
-88.9%
Burlington
12
22
50
84
29
189.7%
Carroll
0
4
0
4
0
0.0%
Cascade
0
0
0
0
0
0.0%
Cedar Fa115
32
36
58
126
183
-31-1%
Cedar Rapids
2,144
1,112
1,119
4,375
4,225
3-6%
Central City
0
0
12
12
0
0.0%
Oarence
1
3
9
13
10
30.0%
Clinton
59
95
0
154
134
14.9%
Columh us Jet
37
29
64
130
171
-24.0%
Cornell College
733
669
561
1,963
1,207
62.6%
❑allos Center
0
0
0
0
13
-100.0%
Davenport
70
41
91
202
151
33.8%
Decorah
0
0
0
0
21
-20D.096
0enison
0
0
0
0
3
-100-0%
Des Manes
0
12
29
41
23
783%
Donnelwn
0
12
24
36
5
620.0%
Dv6aq ue
27
4
1
32
100
-68.0%
Dyersville
0
0
0
0
1
•ID0.0%
Eldon
0
2
0
2
0
13.0%
Ely
60
44
51
1SIS
262
40.8%
Estherville
0
0
3
3
1
200.0%
Fairfax
6S
48
63
179
248
-27.8%
Fairfield
604
433
452
L489
2,554
A1.7%
Fort Madison
0
0
0
0
6
-100-0%
Glenwood
1
0
0
1
1
0.0%
Grlmes
2
0
0
2
4
-50.0%
Grinnelf
75
413
237
725
116
525.0%
Hawkeye
0
0
0
0
2
-100.0%
Hiawatha
28
24
19
71
213
-66.7%
Independence
0
10
0
10
0
0.0%
Johnston
33
1
14
48
25
92.0%
Kalona
11663
1,589
1,574
4,626
6,444
-25.1%
Paa[ 2
Agenda Item 12B-3
AREA/AGENCY
19 Q
2H0 Q
3RD Q 4TH Q
YTp
Last Yip
N CharV
Keota
6
35
74
115
20
-56.9%
Letts
9
0
0
9
18
-50.0%
Lisbon
15
30
26
71
117
-39.3%
Lowden
0
0
0
0
21
-100.0%
Maquoketa
24
33
11
68
147
-53.7%
Marengo {Begin 2024 incl Am anal
437
534
435
1,406
751
87.2%
Marion
123
145
151
419
750
-44.1%
Marshalltown
0
0
❑
0
132
-100.0%
Mason City
8
8
16
32
19
68.4%
Mechanicsville
12
6
43
61
8
662.5%
M4$iapolls
❑
❑
❑
0
7
-100.0%
Milford
0
0
0
0
3
-10D.0%
Montezuma
161
289
220
679
2
338so.0%
Monticello
0
❑
0
0
16
-100.0%
Montrose
0
0
2
2
60
%L7%
Mornln85un
0
0
6
6
0
0.0%
M punt Pleasant
148
167
114
429
665
•37.4%
Muscatine
343
249
2"
857
1,288
-33-5%
Nevada
0
7
0
7
0
0-0%
New London
0
9
0
9
0
0.0%
Newhall
0
0
0
0
6
-100-0%
North English
495
234
233
962
1,351
-28-8%
Nprway
0
0
0
0
10
•100.❑%
011n
0
0
0
q
1
-100-0%
Dskalnpsa
4
0
4
8
6
33396
❑ttumwa
0
6
17
23
56
-58.9%
Redfleld
0
4
0
4
0
0.0%
Richland
0
6
0
6
0
0-0%
Riverside
398
435
646
1,479
0
❑.0%
$Cott Co EEldrldgej
1
19
0
20
16
25.0%
Shellsber8
0
0
5
5
0
0.0%
Slgourney
0
5
0
5
126
-96.0%
Slam City
0
0
0
0
16
-100.0%
South English
47
36
0
83
197
-57.9%
Stanwood
1
6
0
7
23
-69.6%
Tama
0
0
0
0
57
-1❑0.0%
Tl peon
561
655
619
%$35
1,821
0-8%
Traer
1
0
0
1
0
0.0%
Urbandale
10
D
❑
10
1
900.0%
Victor
71
76
87
234
12
Me -ON
Vinton
0
0
19
19
3
5333%
Wapella
98
0
0
98
5
1860.0%
Washington
1,398
1,219
1,310
3,927
5,090
-22-8%
Waterloo
5
43
40
88
60
46-7%
Wellman
1r292
1,179
1,156
3,627
4,282
-15.3%
West Branch
L670
2,694
2,985
8,349
8,435
-1.0%
West Des Moines
0
4
4
8
4
100-0%
West Liberty
1500
1386
1,601
4,437
4,149
8.1%
What Cheer
❑
0
0
0
47
-100.0%
Wlliiamsburg
643
713
712
2,068
1,735
19.2%
Wllton
237
201
211
649
755
-14.0%
Wield
156
88
70
324
283
12.0%
Wyoming
❑
0
0
0
5
-100.0%
7CrrAL RECIP/OPEN ACC€55 49,664 42,774 43,023 0 135,451 148,299 -9.7%
Page 3
Agenda Item 1ZB-4
AREAIAGENLY 1ST Q 2ND Q ME) Q 4TH Q YTD Wst YT0 WChance
TOTAL CIRCU IATION 359,978 326,560 345,571 0 1,03L957 1A57,808 -2-4%
(Intl E-Downloads,not in-hovse)
Percent Iowa City
76.6%
76.899
77.59s
0.0%
77.0%
77%
-0.1%
Percent Hllls
0.3%
0.2%
0.21A
0.0%
&2%
0%
3.9%
Percent Johnson County
7.7%
U96
$.2%
0.0%
7.9%
7%
6.2%
Percent Lane Tree
0.3%
02%
0.21A
0.0%
0-2%
0%
0.0%
Percent University Heights
1.4%
1.6%
1A%
0.0%
IA%
1%
27.1%
Percent RedprorAVOpen Acams
13.9%
13.1%
12.4%
0.0%
13.1%
14%
-6.4%
100.0%
100A%
100-0%
0.0%
100.0%
100.0%
•Centrort began 116114, W.Ne that it was Open Access Percent changed not provided due to prutiol year parNdpallon.
Agenda Item 12C-1
Qlfte IOWA C:iTY
i�r• rUF11C. IIRRAP%;
HIS Circulation by Type & Format 9 Months
%Total Last
ADULT MATERIALS
General WFic express
75,780
10.6%
78,849
10.7%
•3.9%
Mystery
26,597
3.7%
29,154
4.0%
-8.896
Science fiction
15,445
2.2%
16,627
2.3%
-7.1%
Young adult fiction
19,157
2.7%
19,238
2.6%
-DA%
Large print
7,524
1.1%
8,4D1
1.1%
-10.4%
Books in other languages
1,283
0.2%
1,513
0.2%
-15.2%
TOTAL FtL-T ON
145,786
20.3%
153,782
20.9%
-5.2%
EXPRESS/Nonfiction
2,145
0.3%
2,211
0.3%
-3.0%
Large Print Nonfiction
1,162
0.2%
1,280
0.2%
-9.2%
O00-General/Computers
3,852
0.5%
4,290
0.6%
-10.2%
100 - Psych/Philowphy
7,512
1.0%
8,072
1.1%
-6.9%
200 - Religion
6,655
0.9%
6,939
D.9%
-4.1%
300 - Social Sciences
15,865
2.2%
17,468
2.4%
-9.2%
400 - Language
1,809
0.3%
11952
0.3%
-7.3%
500 - Science
5,833
0.8%
6,100
0.8%
-4.4%
600 - Applied Technology
34,554
4.8%
38,301
5.2%
-93%
7D0 • Art & Recreation
52,131
7.3%
50,004
6.8%
4.3%
Boo - Literature
8,173
1,1%
8,764
1.2%
-6.7%
900 - History & Travel
16,049
2.2%
17,308
2.4%
-7.3%
Biography
5,166
0.7%
4,660
0.6%
10.9%
TOTALNF:ADULT&INTERMEDIATE
160,407
22.5%
157,349
22.7%
-3.8%
Paperbacks
1,197
0.2%
870
0.1%
37.6%
Magazines
7,410
1.0%
8,677
1.2%
-14.6%
TOTAL MISC
8,607
1.2%
9,547
1.3%
-9A%
TOTAL ADULT PRINT
315,300
44.0%
330,678
44.9%
•4.7%
Art to go
1,325
0.2%
1,424
0.2%
-7.D%
DVD (Movies/TV)
199,D55
27.8%
196,825
26.7%
1.1%
EXPRESSJDVD
21,046
2.9%
26,186
3.6%
-19.6%
N-F DVD
22,682
3.2%
22,443
3.0%
1.1%
Fiction on Disc
17,227
2.4%
18,118
2.5%
49%
N-F on CD
8,949
1.2%
9,392
1.3%
-4.7%
CcMpact disc(Music)
57,630
9.0%
68,235
9.3%
-15.5%
Young Adult Video Games
7,390
1.0%
7,277
1.0%
1.6%
Adult Multimedia (Language)
28
0.0%
27
0.0%
3.7%
Book Club Kits (10 items per kit)
72
0.0%
38
0.0%
89.5%
Circulating Equipment (chess/checkers.
368
0.1%
334
0.0%
10.2%
video & audlo players, camera)
TOTAL NONPRINT
335,772
46.9%
350,299
47.6%
-4.1%
I
Agenda Item 12C-2
FY15 Circulation by Type & Format
9 Months
Category
ND
% Total
Last YTD
% of Total
% Change
Adult E-Audio N Downloads
16,951
Z.4%
12,421
1.7%
36.5%
Adult E-Book # Downloads
36,945
5.2%
32,227
4.4%
14.6%
Adult E-Video p Downloads
2
0.0%
4
0.D%
-50.0%
Adult E-Magaxlnes
8,903
1.2%
8,772
1.2%
1.5%
Adult E-Music It Dlds/Local Music Project
130
0.0%
280
0.0%
-53.6%
Adult 5treamIng
2,523
0.4%
1,599
0.2%
57.8%
TOTAL ADULT E-DOWNLOADS 65,454 9.1% 55,303 7.5% 18.4%
TOTAL ADULT CIRCULATION 716,526 100.0% 736,280 100.6% -2.i%
CHILDREN'S MATERIALS
Fiction
55,906
17.6%
56,892
17.4%
-1.7%
Holiday
5,655
1.8%
5,603
1.7%
0.9%
Paperbacks: chapter books
0
0.0%
677
0.2%
-100.0%
Picture: Big, Board, Caldecott, Easy
88,684
27.9%
93,132
2&4%
-4.8%
Readers
34,619
10.9%
32,331
9.9%
7.1%
Pa rent/Teache r Center
832
0.3%
961
0.3%
-13.4%
Non-fiction & Biography
55,829
17.6%
58,086
17.79E
-3A%
Magazines
335
0.1%
474
0.1%
-29.3%
TOTAL CHILDREN'S PRINT
242,860
76.1%
248,156
75.8%
-2.5%
Video/DVD
52,895
16.6%
55,908
17.1%
-5.4%
Books on Disc
3,942
1.2%
4,439
1.4%
-11.2%
j Compact Disc/400
151
0.0%
191
0.1%
-20.9%
Read -Along set
3,966
1.2%
3,947
1.2%
0.5%
Children's Music
4,081
1.3%
4,466
1.4%
-8.6%
Children's Video Games
3,230
1.0%
3,431
1.0%
-5.9%
Storytime Kits
222
0.1%
267
0.1%
-16.9%
Games &Toys
3,431
1.1%
2,868
0.9%
19.6%
Children's Multimedia (Language)
15
0.0%
26
0.0%
-42.3%
TOTAL CHILDREN'S NONPRINT
71,918
22.6%
75,543
23.1%
-4.8%
j E-Audio # Downloads
1,410
0.4%
899
0.3%
56.8%
j E-Book # Downloads
2,701
0.8%
2,761
0.8%
-21%
i E-Video # Downloads
0
0.0%
0
0.0%
0.0%
ALL CIRCULATION BYTYPE/FORMAT
All Fiction
All Nan -fiction and Biography
Picture books & Readers
Paperbacks
100.0% 327
207,347
20.0%
216,277
20.3%
-4.1%
217,568
21.0%
226,396
21.2%
-3.9%
123,303
11.9%
125,463
11.8%
-1.7%
1,197
0.1%
1,547
0.2%
-22.6%
7.745
0.7%
9.151
0.9%
-15.4%
7
Agenda Item 1ZC-3
FY25 Circulation by Type & Format
9 Months
Category
YTO
%Total
Last YTD
%of Total
%Change
Toys
3,431
0-3%
2,868
03%
19.696
Art
1,325
0.1%
1,424
0.1%
-7.0%
OVD IF, NF, & Express)
295,678
28.5%
301,362
23 3%
-1.9%
CD (Music)
51,711
6-0%
72,701
6.8%
-15.1%
Books on CD (F & NF)
30,269
2.9%
32,140
3.0%
-5.8%
Read -Along Set
3,966
0.4%
3,947
0.4%
0.5%
Video Games
10,620
1.0%
10,708
1.0%
-0.8%
Multimedia
43
0.0%
53
0A%
-18.9%
Story and Book Club Kits
294
0.0%
30S
0.0%
-3.6%
Circulating Equipment
368
0.0%
334
0.0%
10.2%
TOTAL NONPRINT
407,705
39.3%
425,842
40.0%
43%
TOTALE-DOWNLOADS
69,565
6.7%
58,963
S.S%
18.096
TOTAL IN-HOUSE/UNDEFINED
2,699
0-3%
2,020
V%
33.6%
TOTAL ADULT MATERIALS (incl e-items)
716,526
69-1%
736,280
69.1%
. 7%
TOTAL CHILDREN'S (incl e- item s}
317,904
30.7%
327,359
30JYo
-2.9%
GRAND TOTAL
1,037,129
100.0%
1,065,659
100-0%
-2.68%
(Adult + Chi dren's + U ndefinedI
3
Ma5terCard Report
Agenda Item 13A-1
08-Apr-15
Vendor Dept Expense Description
.Amazon 30550140 455120 MiscComp Hardware
Amazon 10550159 469320 Miscellaneaus Supplies
Amazon 10550110 469320 MlscellaneousSuppfles
��A—malon.com 10550140 455120 ' Misc Comp Hardware
Ama2on.com 10550152' 469420 MisteIIanMug SUppiles
Amazon.com 10550159 449280 ` Miscellaneous Services&Charges
Amazon.com 1O5S0159 455050 Paper
Amount
$539.42
$419.83
$43.50
$843.07
$63.60
$14.38
$5.09.48
iAmaxon.com
10554159
469320
Miscellaneous Supplies
$314.05
Bed, Bath, & Beyond
10550159
469320
Miscellaneous Supplies
$16.58
Bread Garden
10550110
469360
Food and Beverages
$201-00
'China Sprout
20550220
477020
Books Cat/Crcj
$119.75
China Sprout
10550210
477230
Non -Fiction Audio -Lb
$13.60
•nayDreams Comics
10550151
469320
Miscellaneous5upplles
$20.00
!Diamond Vogel
L0550121
466030
Paint Supplies
$59.74
'Dr- arownstein's Holistic Medicine
10550220
477020
Books {Cat/Circj
$41.00
Fat Brain Toys
10550210
4772D0
Toys
$36&79
GMO Film Project
10550151
449280
Misteilan2ou5 Seryices & Charges
$95.00
Hickory Park Restaurant
10550110
436080
Meals
$59.59
Hy-Vee
10550151
469360
Food and Beverages
$27.23
Hy-Vee
1n554152
469320
Miscellaneous Supplies
$58.19
Hy-Vee
10550152
469360
Food and Beverages
$134.99
Interstate Battery Center
10550121
467020
Equipment Repair& Maintenance Supplies
$114.95
IUG Innovative Users Group
office Max
10550110
LOSS0160
43G050
452010
Registration
Office Supplies
$1,200-00
$27.65
:OfFlce Max
10550140
452010
Office Supplies
$234.20
Office Max
10550140
455010
Printing or Graphic Supplies
$626,54
Office Max
10550159
455020
Paper
$OOD
Office Max
10550110
452010
OtTceSupplies
$27.08
Office Max
ICS50110
45SO90
Paper
$12G.80
Office Max
10550110
469320
Miscellaneous Supplies
$72.71
Our ipwa
10550220
477340
P rint/Circu lating Serials
$18-98
Paypal
10550220
477340
Print/ClrculatingSerials
$18.95
l Paypal
10550140
444OW
Software Repair & Maintenance 5erviees
$20.70
Silver Spider
10550110
469370
Paper ProductS/Certificate/Prizes
$8.47
,Target
10550159
469320
fulfscellaneous Supplies
$10.59
Agenda Item 13A-2
Vendor
Dept
Expense
uescription
Amount
�VICCtI
20550121
469320
Miscellaneous Supplies
United Airlines
10550110
436030
Transportation
$361.20
UXtartfHighsmlth
10550420
459320
Mlscellaneous5upplie5
$760.05
uSPS
uSPs
10550159
10550159
435055
469320
Postage and Stamps
Miscellaneous Supplies
$19.47
$49.00
West Branch Times i0558228 477330 ?rintfReference5erials $30.00
Grand Total ---
Agenda Item 138-1
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