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HomeMy WebLinkAbout2007-10-02 Bd Comm minutes MINUTES PARKS AND RECREATION COMMISSION August 8, 2007 ~~(~r - FINAL I MEMBERS PRESENT: Craig Gustaveson, Margie Loomer, Ryan O'Leary, Matt Pacha, Jerry Raaz, John Watson, John Westefeld MEMBERS ABSENT: David Bourgeois, Phil Reisetter STAFF PRESENT: Mike Moran, Terry Robinson, Terry Trueblood GUESTS PRESENT: Doug Dolan, Jean Walker, Dianna Harris RECOMMENDATIONS TO COUNCIL: Moved by O'Leary. seconded by Gustaveson to support the proposal to name the pond located at the Thornberry Off-Leash Doe: Park Lily's Pond in honor of Beth Shields and her late Dalmatian. Unanimous. Moved bv O'Leary. seconded by Westefeld. to accept 5.26 acres of land in lieu of fees for the Cardinal Pointe South subdivision. Unanimous. OTHER FORMAL ACTION TAKEN Moved by Gustaveson. seconded by Westefeld. to approve the July 11. 2007 meetine: minutes as written. Unanimous. PUBLIC DISCUSSION: No public discussion. PRESENT A TION OF CELL PHONE TOWER PROPOSAL FOR CITY PARK: Doug Dolan with Dolan Realty Advisors, a commercial real estate firm that represents Verizon Wireless, returned to our August meeting to further discuss plans to place a cell phone tower in City Park. It was asked of Dolan Realty and representatives to provide a much more specific and detailed site plan including drawings/photos to the commission. Dolan presented drawings of the planned building along with any additional buildings that could be added as co-providers sign on. He reminded Commission members that these buildings would all take on the same appearance as other buildings in City Park. Trueblood asked if there would need to be a light placed at the top of the pole for air traffic. Dolan stated that it was not necessary at this height level in this particular location. Loomer asked how many trees would need to be removed. Dolan stated two. Robinson further explained that these would be two approximately 80-year-old healthy white oak trees. Parks and Recreation Commission August 8, 2007 Page 2 of 7 Westefeld asked if there was an update on the rent amount that would be charged for use of this land by the City. Trueblood addresses this later in the meeting. Raaz asked what the 20' easement in the drawing included. Dolan stated that this is excess easement overlay that would include the existing road. This easement is for access. Trueblood asked if there were any other location options where it would not be necessary to remove any trees. Dolan said that there was no place in the section of the park they need that would not require some tree removal. Loomer asked who maintains the property, i.e. cleaning up vandalism. Trueblood stated that Verizon would be responsible for this type of maintenance. Pacha asked why in initial drawings the pole was to be approximately 70' and current drawings indicate that the pole will need to be 120'. Dolan said that this is because of the height of the tree line and that the poles need to be above the tree line for good reception. Robinson asked if any boring would be necessary. Dolan said if so it would only be necessary under the road but does not appear that it will be needed. Gustaveson asked what the width of the base of the pole is expected to be. Dolan stated 2 Yz'. The base narrows gradually to the top by approximately 6". Raaz asked what material the proposed fence would be made from. Dolan said wood. Dolan summarized that Verizon is very interested in placing this pole in Upper City Park as there is becoming more of a concern regarding dropped calls for safety reasons, as well as in response to complaints from users. He also mentioned that they have been contacted to look at placing a cellular tower in a state park which would be the first request of this kind. Trueblood updated the Commission on appraisal information. The most recent appraiser said that the City could ask for $1,600:1: rent per month. Dolan said he would like to know their guidelines for determining this amount. Westefeld asked Dolan to be more specific about customer complaints. He stated that the main complaint is no coverage or dropped calls. He added that parks are typically weak spots. Pacha asked Trueblood what action was necessary this evening. Trueblood stated that the Commission can vote on it tonight or can defer the vote if they wish asking for more information. Moved by O'Leary, no second, to accept the proposal from Verizon to place a cell tower inside City Park. With no second, further discussion ensued. Parks and Recreation Commission August 8, 2007 Page 3 of 7 Westefeld said that on one side he supports the plan due to the potential revenue source for Parks and Recreation, however, he does not like the idea of changing the landscape of City Park or any other park to this magnitude. O'Leary has a concern of where cell phones are headed, feeling that cell phones will become obsolete within 50 years. Gustaveson said that he was initially very supportive of this plan, but the fact that the building plan has increased in size he is very concerned about the aesthetics of the park and the cutting of trees. He is also concerned about negative ramifications from the public. Loomer asked if there is a neighborhood association in place for those that live in the area of City Park. Trueblood responded that he wasn't sure. He added that the neighborhood did not specifically receive notice that this topic would be discussed, but that it was publicized as an agenda item. Pacha stated that he also initially supported this plan but has since changed his mind. He is concerned about the pole height, the size of the buildings needed and feels that changing the park to this extent would be a disservice to the community. Raaz stated that he is comfortable with the plan as long as there is minimal destruction of trees and that there be input from the neighborhood before he would make a final decision. Pacha asked for consensus from the Commission that if the neighborhood were in agreement to the placement of such a tower, how would each member vote. General consensus was that the Commission members would not support such a plan. Westefeld asked for staff opinion. Trueblood stated that he also has gone from being fully supportive to very apprehensive with the plan. He liked the idea of more revenue for Parks and Recreation, but there is no guarantee that such revenue would actually go to the department. He is concerned about the height of the tower, the number and size of the buildings that could be required, not knowing in the beginning that there would be additional buildings required for each co-provider. He is also very concerned about any tree removal that may be necessary. He agrees that the City could receive severe criticism from the public. He suggested that while neighborhood input is important, that input from the community as a whole is also very important and does not feel that the community would approve. He is now of the opinion that the proposal should not be approved. Robinson added that he feels that City Park is not an appropriate place for a cell phone tower and also is certain that it would require more than just two trees be removed to accommodate these buildings and tower. Moved by O'Leary. seconded by Westefeld. to deny the reauest by Verizon Wireless to place a cell phone tower in upper City Park. Commission voted 5 to 1 to deny their request with 1 abstention. O'Leary votin2 no. Raaz abstained due to his wish to include nei2hborhood input before votin2. Parks and Recreation Commission August 8, 2007 Page 4 of 7 CONSIDER NAMING THE POND AT THE THORNBERRY OFF-LEASH DOG PARK "LILY'S POND." Dianna Harris and Jean Walker were present at the meeting to propose a name for the pond at Thornberry Off-Leash Dog Park. Harris mentioned that the pond at the dog park was officially opened on June 7, 2007. She would like to get the Commission's approval on naming the pond. The DogPAC Board is recommending that the pond be named "Lily's Pond" honoring Beth Shields and all of the work she has done for DogP AC and her instrumental role in acquiring the Thornberry Dog Park. Lily is the same of her late Dalmation. Moved by O'Leary, seconded by Gustaveson, to support the proposal to name the pond located at the Thornberry Off-Leash DOl! Park Lily's Pond in honor of Beth Shields and her late Dalmatian. Unanimous. Harris asked Robinson if there had been any testing of the water to date at the pond. Robinson stated that he has been in touch with a hygienic lab who is sending a kit to the Parks Division so that they can do so. He stated that the pond water will be tested with the same guidelines as beech water. DISCUSS THE POSSIBILITY OF A SECOND SMALLER DOG PARK: Discussion then turned to the possibility of adding another smaller dog park to a city park. Trueblood stated that there is a proposal to place this in the north portion of Willow Creek Park. This location is being suggested by Jean Walker who is willing to contribute $10,000 towards the establishment of a small dog park, but the donation is not necessarily tied to the location. It is suggested that it be located on a parcel of the park (probably about 2 to 3 acres in size) which lies in the north end of the park just south of Benton Street between the trail and the creek. There is both open area and a treed area in this part of the park that is not typically heavily used. On the downside, Trueblood noted that it will have a negative affect on the grass, there is a sculpture that would have to be moved and it would be visible from Benton St. Harris stated that the board is compiling a list of possible locations besides Willow Creek. O'Leary noted that he has always felt it would be necessary to have several smaller dog parks in the City, further stating that while Thornberry Off-Leash Dog Park is great for the community it is also used by many outlying communities. Therefore, feeling it is necessary to have dog parks open to neighborhoods within the community. Pacha expressed his appreciation for the generous offer to donate money towards an additional dog park. In terms of cost, the City does not have the money in their budget to construct additional parks so this offer is much appreciated. He feels that this is something that needs to be added to our upcoming master plan and does not feel comfortable moving ahead with such a plan until that is complete. Parks and Recreation Commission August 8, 2007 Page 5 of 7 Gustaveson says that he is very much in favor of adding more neighborhood dog parks but also realizes that there would not be much funding available from the City to do so. Harris stated that the DogP AC Board will be meeting and will continue their efforts to raise money for future planning. Trueblood asked what DogPAC's intention would be with regard to the fee structure with additional parks. Harris stated that there would be one fee for a permit that could be used at any dog parks in the city. O'Leary asked if the DogP AC Board feels that Thornberry Off-Leash Park has been a financial success. Harris said it has been Pacha suggested that DogP AC Board put together a top ten list of possible locations and bring that back to the Commission. Walker explained that her initial motivation for additional dog parks is to provide more locations for dogs to get necessary exercise, especially for those who do not have access to Thornberry Off-Leash Park, as well as personally she would like to name this area after her dog, Jordy, calling the park Jordy's Run. CONSIDER ACCEPTANCE OF NEIGHBORHOOD OPEN SPACE - CARDINAL POINTE SOUTH: The developer is proposing to dedicate 5.26-acres of open space to the City as parkland. The Neighborhood Open Space requirement for this subdivision is approximately 1.30 acres. There is currently no public parkland in this area. It is staffs feeling that this would be a good location for a neighborhood park as it is easily accessible to the surrounding development through a proposed trail along Camp Cardinal Blvd. Moved bv O'Leary. seconded bv Westefeld. to accept 5.26 acres of land in lieu of fees for the Cardinal Pointe South subdivision. Unanimous. COMMISSION TIME O'Leary expressed his apprecIatlOn to Jean Walker for offering to donate money for an additional small neighborhood dog park. He does have a concern regarding parking if this is added to Willow Creek Park. Also feels, however, that these additions to parks will add to property values of Iowa City. CHAIR'S REPORT No report. DIRECTOR'S REPORT Parks and Recreation Commission August 8, 2007 Page 6 of 7 Trueblood has been in touch with the Coralville Parks and Recreation Department regarding a joint tour for next month. They suggested either September 12 or September 17. Commission consensus was to schedule it for September 12. Trueblood will report back to Coralville staff. Trueblood distributed invitations to the Brookland Park Renovation Celebration scheduled for Saturday, August 25 from 4 to 7 p.m. Trueblood and Raaz will be attending the Elks Club October board meeting to discuss the Elks Club Trail proposal. Trueblood and Amy Bouska, representing the Concerned Citizens for Sand Prairie Preservation, attended the Johnson County REAP Committee meeting to present their REAP Grant proposal, in the amount of $38,000, for tree removal and signage at the Sand Prairie across from Napoleon Park. The committee had very favorable comments about the proposal. Trueblood received a proposal today for the placement of a Cricket facility in one of the city parks, preferably Scott Park. He told the person that they can attend a future commission meeting if they like. In the meantime he will be working with them to see if their request can be accommodated. Trueblood did some research on the game of Cricket and found that it is the second most popular sport in the world. The City Council approved the memorandum of understanding and the agreement to lease a portion of Terrell Mill Park for construction of the proposed U of! boathouse. Trueblood announced that we have sold four golf passes to date. While it is slow getting started, he believes that this will pick up next year as the golf season approaches. Greenplay L.L.C., consultant in charge of developing a master plan for Parks and Recreation, will hold its start-up meeting on Thursday, August 16 from 1 to 4 p.m. ADJOURNMENT Moved bv Gustaveson, seconded bv Westefeld, to adiourn the meetine at 6:50 p.m. Unanimous. Parks and Recreation Commission August 8, 2007 Page 7 of 7 P ARKS AND RECREATION COMMISSION ATTENDANCE RECORD YEAR 2007 TERM NAME EXPIRES 1/10 2/7 3/14 4/10 5/9 6/13 7/11 8/8 9/12 10/10 11/14 12/12 David Bourgeois 1/1/11 X OlE OlE X X OlE X OlE Craig Gustaveson 1/1/11 X OlE OlE OlE X X X X Margaret Loomer 1/1/08 X X OlE OlE X X X X Ryan O'Learv 1/1/10 X X X X X X X X Matt Pacha 1/1/09 X X X X X X X X Jerry Raaz 1/1/08 X X X X OlE X X X Phil Reisetter 1/1/09 OlE X X X X X X OlE John Watson 1/1/11 X OlE OlE X X OlE X X John Westefeld 1/1/10 X X X OlE X X X X KEY: X= 0= OlE = NM= LQ= Present Absent AbsentlExcused No meeting No meeting due to lack of quorum Not a Member m MINUTES Iowa City Airport Commission August 9, 2007 Iowa City Airport Terminal-7:00 PM FINAL Members Present: Howard Horan, Chair; Randy Hartwig; John Staley (arrived at 7:05 PM); Greg Farris; Janelle Rettig Staff Present: Sue Dulek, Michael Tharp Others Present: Jay Honeck, Steve Eaton, Philip Wolford, Justin Fishbaugh, Harry Hinkley DETERMINE QUORUM: The meeting was called to order at 7:03 P.M. by Horan. RECOMMENDATIONS TO COUNCIL: None APPROVAL OF MINUTES FROM THE JULY 19 AND AUGUST 1, 2007 MEETINGS: There were no changes/additions/corrections to the above noted minutes. Hartwig moved to accept the July 19 and August 1,2007, meeting minutes as presented; seconded by Farris. Carried 3-0; Rettig abstaining and Staley absent. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: A) Aviation Commerce Park - Horan noted that Harry Wolf from Iowa Realty was not present at this evening's meeting. He did state that there are some "changes in the wind," and that Members should be ready for short-notice meetings. Tharp responded to Members' questions about some upcoming projects. B) Land Lease with West Side Auto - Tharp noted that Dulek prepared a background memo on this item. Dulek stated that Jim Druesicke contacted her, and that he would like to enter into a 10 year lease and so a public hearing is requested. She said that she told Druesicke that he should attend the September meeting to discuss the lease provisions with the Members. I) Consider Resolution #A07-19, setting a public hearing regarding intent to enter lease agreement - Rettig moved to set the public hearing for September 13, 5:45PM, seconded by Farris. Motion carried 5-0. Airport Commission August 9,2007 Page 2 of7 C) University of Iowa/Operator Performance Labs I) Consider a resolution approving letter of intent (deferred from 7/19/07) - Tharp reported that they had hoped to have an agreement ready for this month's meeting, but unfortunately they have not worked things out yet. He briefly explained some of the outstanding matters. One of the options that he mentioned is having a private company secure the 20-year lease, and they in turn would sub-lease to the University. This item is deferred to the September 13,2007 meeting. D) FAAlIDOT Projects - Earth Tech - Steve Eaton I) Runway 7/25 - Eaton noted that David Hughes is at a conference currently. Eaton stated that they took bids on this project last week, and he noted that everyone has a copy of the recommendation letter that they have prepared, as well as the bid tab. He noted that there were six bids, and all were below the estimate. He then explained to the Members how they came up with the recommended contractor, Metro Pavers. Dulek noted that she spoke with the FAA on this project, regarding the bidders' "good faith" efforts and the DBE goals. Dulek also spoke with Hughes about Metro's DBE efforts. Dulek added that the DBE is a goal, and not an absolute number, and that the federal regulations provide that the Members must make a reasonable judgment that the bidder made good faith efforts. Eaton . also stated that Metro will be providing at least 30% of the work itself. Consider Resolution #A07-20, awarding contract for paving/lighting project - Staley moved to award contract to Metro Pavers on the paving/lighting project, seconded by Hartwig. Motion carried 5-0. Eaton next spoke to the Members regarding the FAA and upcoming grant monies that should become available. He suggested that once these monies are released, the Commission should act quickly to secure these. He further noted that this grant is subject to Congressional release. Rettig asked for some clarification on the runway grading. II) South Aviation Development Study - Eaton noted that they did a project for Willow Creek, and this is currently at the City Engineer's office. One of the issues on this is the cost of enclosing and doing the work needed on Willow Creek. Eaton further noted that the Willow Creek study needs to be incorporated into the final South Aviation Development Study as the two need to be blended together. III) South Taxilane Rehab - Eaton noted that they still have some issues on this. Some corrections have been made, but there is still some work to be completed. The contractor has been fairly agreeable to getting Airport Commission August 9, 2007 Page 3 of? these items completed, but Eaton stated there are still some drainage issues with ponding of water. IV) Hangar A Rehab - Consider Resolution #A07-21 accepting work for Hangar A Floors - Eaton stated there were some door issues, but the contractor took care of this. He asked that the Commission consider the resolution for this. Tharp stated that he has no concerns at this time with accepting this work. Farris moved to accept the resolution for Hangar A floors, seconded by Rettig. Motion carried 5- o. V) Hangar A & B Doors - Eaton stated they are still waiting for the doors to be delivered. Tharp then stated that he received a call from Rick and the doors are in, but the locks have still not arrived. Liberty Doors is the company for this project. VI) Terminal Apron Rehab - Eaton stated that this is set for a Monday meeting to approve specs, etc. He further stated that if they get bids similar to the paving project bids, they should have another good bid to work with. Hartwig asked for a timeline on this, and Eaton stated it would be immediate. Dulek noted that the public hearing has been set for Monday, August 13, to address this item. VII) Obstruction Mitigation - Eaton noted there have been no changes. He further stated that this project is on a long list of projects to be reviewed, and they will continue to push on this to help it along. Horan asked if Eaton would show the Members what lines need to be moved. Eaton pointed out the specific changes on the map, and responded to Members' questions regarding this. VIII) 405 Approach Surveys - Eaton stated that they received word this week from the FAA that the survey is in the works now. Eaton further noted that at the last meeting the Commission approved an agreement for a State grant for the self-service fuel system, and that Earth Tech is trying to get this moving quickly. Staley spoke to the Members briefly regarding the University of Iowa lease (Item C), noting that it's not always easy to do leases within the University system, and the longer the term of the lease, the more complicated it gets. He stated that something as simple as construction this calendar year could stop it on the University end. He further noted that the use of a third party is often the norm for University dealings of this sort. E) T-Hangar Contracts and Rates - (Farris and Hartwig recused themselves due to a conflict of interest) Tharp reviewed what the Commission had done to date on this issue, and stated that his recommendation is for an inflationary increase. He reviewed the three options, A, Band C, explaining each. Staley noted that he agrees with Tharp's proposal and brought up the electrical rate issue that was Airport Commission August 9, 2007 Page 40f7 previously discussed. Tharp stated that this is in the rate increase. Horan stated that he feels A, Band C are steep. Tharp commented that while he felt they were high an inflationary adjustment should be reflected with all the hangars. Horan suggested $139 vs $149. Rettig noted that they have not been adjusted for several years, and she feels all leases should keep up with inflation, unless there is a good reason not to. She stated that she feels Tharp has a good proposal, as well. Tharp responded to Members' questions regarding income on the T-hangar leases, and stated that he feels comfortable with what they have. The Members continued to discuss the suggested rates, and the reasons for the differences in hangars. The new price for A would be $137; Band C would be $149. Horan then suggested $144 versus the $149. Tharp gave the Members specific figures on the various amounts suggested. Rettig stated that she feels they need to generate income from the Airport facilities, and that she feels they need to keep up with inflation, unless there is a compelling reason not to do this. (TAPE ENDS) Members continued discussing their feelings on the rate increase, with some Members stating that they feel too big of an increase would be detrimental. Rettig again stated that she feels they need to keep up with inflation, and they need to be able to keep the facilities in good shape. Staley asked Tharp for an assessment of the $144 rate on Band C, and if this covers their expenses. The discussion then turned to whether or not wording needs to be added to the leases regarding no alcohol on City property. Tharp suggested they keep this in mind for next year's leases if a problem is encountered over the year. Tharp responded to Hinkley's comments regarding his hangar. Rettig noted that the Commission has not received anything in writing regarding this. Hinkley continued to question the Commission regarding the lease costs. Rettig then spoke to Horan's proposal, giving some background on the financial status of the Airport and where they need to be in the future, noting that they may not be so fortunate in the future with the funding they have received. She strongly feels they need to generate at least the rate of inflation on their facilities. The discussion turned to what other Airports charge for monthly hangar leases. Tharp explained to the Members how the Iowa City Airport compares to other airports, and he explained the various amenities that some airports do not offer that the Iowa City Airport does offer. The discussion then turned to the issue of people storing vehicles and other items in hangars, which, Rettig pointed out, is against FAA rules and regulations. She feels they should address this issue. Staley then turned the discussion to the operating budget for the Airport. With projected revenues of $364,499, he stated that this is just shy of the expenses. Out of that amount, $112,000 comes from the City. The Airport then has to make $252,499 in revenue to cover this. The biggest chunk of this, he stated, comes from land and building rentals. He asked what other options they have for increasing revenue. Horan moved to accept the rate structure as proposed, with the change to A - $137, and Band C - $144 per month, seconded by Staley. Motion carried 2-1; Rettig voting against, and Farris and Hartwig abstained due to conflict of interest. Rettig noted that she will expect the provisions of the lease to be followed to the letter, and an annual inspection will be done with all provisions of the lease being followed, regarding illegal storage Airport Commission August 9, 2007 Page 5 of7 of materials on the airfield. Staley suggested they follow up on a specific hangar where rent was reduced about five years ago and see if this hangar is now paying what they should. F) Airport "Operations": Strategic Plan-Implementation; Budget; and Airport Management - Staley asked for clarification on "royalties and commissions" in the income section. Rettig asked about "consultant services" charges. Tharp responded to Members' questions, with Dulek adding information as well. Rettig then asked about "refuse collection" charges, an unbudgeted item. Tharp explained that they have new contracts on refuse pickup, and are starting recycling at the Airport. Rettig then asked about "repair of building and maintenance" for $1300, and "repair of structure" for $75. Tharp noted that this is the maintenance contract with the cleaning company ($1300), and the $75 is for elevator inspection. Rettig then asked about the fence and parking lot projects, as well as the viewing area and office furniture replacement. Tharp responded, giving the Members a quick rundown on where he is with these various projects. Rettig stated that she would like to see projects started immediately when they have the funds available. Tharp noted that the plans have been submitted on the viewing area, and once approved, they can order the items for this area. (TAPE ENDS) Farris talked about the plans to run power to the viewing area, and various other items they need to complete. Horan noted that Tharp is up for his annual evaluation with the City, and he asked Tharp to speak to the Members on this. Tharp explained to the Members that his position is considered 60%, but that he has been working at least 75% the past several weeks. He would like to have his job upgraded to reflect this. He then asked ifhe could do maintenance work for the remaining 25% and have a full-time position with the Airport. Rettig noted that they do not have a maintenance position open, and that she would imagine they couldn't come up with a position like that. She stated they need to check with the City to see how they could change this position from .60 to .75. The discussion continued, with Members talking about the evaluation process. Horan suggested a sub-committee work on this. Horan stated that he will email the form that he received from Human Resources to each of the Commission Members, and they can each write out their own review. Dulek noted they should speak with Sylvia in HR on these matters. Horan asked for volunteers for a sub- committee - Hartwig stated that he would be glad to help. G) FBG Staff Report - Rettig asked why the soda machine has to be unplugged downstairs when someone makes popcorn, noting that this seems to be a hazard. Members stated that the breaker trips if they don't unplug the soda machine. Rettig suggested they check on this, and find out why this is happening. Tharp stated that more wire needs to be run. Hartwig stated that it might be time to sit down with Jet Air to discuss some of the security plan issues. Hartwig commented that it would be good to review procedures prior to the new football season. Horan then went to find Wolford so he could speak to this. The discussion then turned to the Sertoma Breakfast. Woolford gave the commission Airport Commission August 9, 2007 Page 6 of7 an update on what would be going on that day. Rettig asked about the runway closure plans with regards to weather. Tharp responded to these questions. Rettig. thanked Sertoma for their efforts, and for using the Airport for their event. H) Subcommittees' Reports - Rettig pointed out that last year, they met with Deb Mansfield on August 22nd regarding the budget. She then stated that she thinks they're about two weeks away from the budget process getting started. Tharp stated that he could let the sub-committee members know when the information is available. I) Commission Members' Reports - Hartwig noted that the airplane being given away by AOP A was at the Airport on Sunday. He stated that Tharp put up a memo from the Iowa DOT on a toll-free number for flight service problems. Farris stated that he feels the Airport has had some good press lately, and he said that a pilot from California was in the area and that he commented on all of the "youngsters" at the Airport and the activity that is happening in the area. Horan then stated that he feels that he and perhaps Rettig should have Dale Helling from the City Manager's office to the Airport and bring him up to speed on the projects. Rettig then noted that a candidate for City Council, who publicly expressed that he does not see a need for the Airport, was emailed by her and offered a tour of the Airport. She said that he has responded, and she plans to set up a tour for him soon. Horan then reminded Members of the Monday, 8/13 meeting, and asked if they needed any further meetings before September. Rettig stated that she feels they should not have all of these special meetings, that the monthly meetings are where business should be addressed. J) Staff Report - None. SET NEXT REGULAR MEETING FOR: A brief discussion ensued regarding meeting dates and times. Rettig stated that she will have conflicts for quite some time with the 2nd Thursday. It was noted that the public hearing has been set for the September 13,2007 meeting at 5:45 P.M. so they will keep this date as planned. ADJOURN: Meeting adjourned at 9:05 P.M. CHAIRPERSON DATE Airport Commission August 9, 2007 Page 7 of7 Airport Commission ATTENDANCE RECORD YEAR 2007 (Meeting Date) TERM 1/11 2/8 3/8 3/28 4/12 5/10 5/15 6/7 6/8 6/28 7/9 7/19 NAME EXP. Randy Hartwig 3/1/09 X X X X X X 0 X X X X X Greg Farris 3/1 /13 OlE X X OlE X X X X OlE X X X John Staley 3/1 /1 0 X X X X X X 0 X OlE OlE X X Howard Horan 3/1 108 X X X X X X X X X X X X Janelle Rettig 3/1/12 X X X X X X X X X X OlE OlE TERM 8/1 8/9 8/13 9/13 NAME EXP. Randy Hartwig 3/1/09 X X X Greg Farris 3/1/13 X X X John Staley 3/1 /1 0 OlE X OlE Howard Horan 3/1/08 X X X Janelle Rettig 3/1 /12 OlE X OlE KEY: X = Present o = Absent OlE = Absent/Excused NM = No meeting -- = Not a Member MINUTES Iowa City Airport Commission August 13,2007 Iowa City Airport Terminal - 7:30 AM FINAL (~~(;l. Members Present: Howard Horan, Chair; Randy Hartwig; Greg Farris Members Absent: John Staley; Janelle Rettig Staff Present: Sue Dulek, Michael Tharp DETERMINE QUORUM: Chairperson Horan called the meeting to order at 7:30 A.M. RECOMMENDATIONS TO COUNCIL: None 2. West Terminal Apron Rehabilitation - Tharp gave the commission a description of the project. A. Public Hearing - Chairperson Horan opened the public hearing; No Comments were received; Chairperson Horan closed the public hearing. B. Consider a resolution approving plans, specifications, form of contract, and estimate on cost for the project, establishing amount of bid security to accompany each bid, directing City Clerk to publish advertisement for bids and fixing time and place for receipt of bids. Resolution #A07-22 moved by Farris, seconded by Hartwig. Motion approved 3-0, Rettig and Staley Absent. 2. Adjourn - Meeting adjourned at 7:40 A.M. CHAIRPERSON DATE Airport Commission August 13, 2007 Page 2 of 2 Airport Commission ATTENDANCE RECORD YEAR 2007 (Meetina Date) TERM 1/11 2/8 3/8 3/28 4/12 5/10 5/15 6/7 6/8 6/28 7/9 7/19 NAME EXP. Randy Hartwig 3/1/09 X X X X X X OlE X X X X X Greg Farris 311 11 3 OlE X X OlE X X X X OlE X X X John Staley 3/1/10 X X X X X X O/E X DIE O/E X X Howard Horan 3/1/08 X X X X X X X X X X X X Janelle Rettig 311 112 X X X X X X X X X X OlE OlE TERM 8/1 8/9 8/13 NAME EXP. Randy Hartwig 3/1/09 X X X Greg Farris 3/1/13 X X X John Staley 3/1/10 OlE X OlE Howard Horan 3/1/08 X X X Janelle Rettig 3/1/12 OlE X OlE KEY: X = Present o = Absent OlE = Absent/Excused NM = No meeting --- = Not a Member r::- MINUTES Iowa City Airport Commission September 5, 2007 Iowa City Airport Terminal- 8:00 AM FINAL Members Present: Howard Horan, Chair; Greg Farris, Randy Hartwig Members Absent: John Staley, Janelle Rettig Staff Present: Michael Tharp Others Present: Mike Wright, Matt Hayek, Tom Schnell, Carl Richy DETERMINE QUORUM: Chairperson Horan called the meeting to order at 8:00AM. Tour of Select Airport Facilities and Hangars Horan gave a brief introduction and thanked the guests for attending the tour. Tharp began with a brief description of airport, and the uses that the airport occurs. Hartwig gave a summary of the projects that are ongoing at the airport and described the facilities in relation to area airports. Tharp handed out copies of the state Aviation System Plan, a Summary of the System Plan for the Iowa City airport, a copy of the Economic Impact Study by Iowa State University researchers, and a copy of a web site www.flightaware.com. Tharp then gave a brief summary ofthe materials. Horan and Hartwig then lead guests on a tour of the grounds and guests were taken to the University of Iowa hangar for a presentation. Tom Schnell gave guests a tour of the University ofIowa Hangar and gave a short presentation. Adjourn: Meeting Adjourned at 9:30am. CHAIRPERSON DATE Airport Commission September 5, 2007 Page 2 of2 Airport Commission ATTENDANCE RECORD YEAR 2007 (Meeting Date) TERM 1/11 2/8 3/8 3/28 4/12 5/10 5/15 6/7 6/8 6/28 7/9 7/19 NAME EXP. Randy Hartwig 3/1/09 X X X X X X OlE X X X X X Greg Farris 3/1/13 OlE X X OlE X X X X OlE X X X John Staley 3/1/10 X X X X X X OlE X OlE OlE X X Howard Horan 3/1/08 X X X X X X X X X X X X Janelle Rettig 3/1/12 X X X X X X X X X X OlE OlE TERM 8/1 8/9 8/13 9/5 NAME EXP. Randy Hartwig 3/1/09 X X X X Greg Farris 3/1/13 X X X X John Staley 3/1/10 OlE X OlE OlE Howard Horan 3/1/08 X X X X Janelle Rettig 3/1/12 OlE X OlE OlE KEY: X = Present o = Absent OlE = AbsentlExcused NM = No meeting --- = Not a Member c:: MINUTES HOUSING AND COMMUNITY DEVELOPMENT COMMISSION JULY 19, 2007 - 6:30 PM LOBBY CONFERENCE ROOM, CITY HALL APPROVED Members Present: Jerry Anthony called the meeting to order at 6:35 PM Jerry Anthony, Steve Crane, Andy Douglas, Holly Hart, Rebecca McMurray, Brian Richman, Michael Shaw, Charlotte Walker Call to Order: Members Absent: Marcy DeFrance Staff Present: Tracy Hightshoe Others: Steven Ramirez RECOMMENDATIONS TO COUNCIL (become effective only after separate Council action): None APPROVAL OF THE APRIL 19TH, 2007 HCDC MINUTES MOTION: Richman moved approve the April 19th, 2007 minutes. Crane seconded. The motion passed 7:0. Shaw abstained. PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA None STAFF/COMMISSION COMMENT Hightshoe said she passed out the approved FY08 action plan to the Commission. Anthony said that in May of this year, city council approved the hiring of a consultant to conduct a housing study. The consultant's final report should be available in September. Shaw asked if the Commission would be able to see it. Anthony said once the final report comes out, Commission members will get a copy. Anthony said there is a subcommittee to guide the consultant. Anthony is on that subcommittee. NEW BUSINESS - REVIEW OF ALLOCATION PROCESS/CREATION OF SUBCOMMITTEE Anthony said that a couple years ago, HCDC decided that the allocation process needed some streamlining. A subcommittee was formed. He said that the recommendations were used for this past allocation process. Anthony said that based on recommendations of the subcommittee, there are now different applications for each category (Le. housing, public facilities, etc). Anthony said HCDC discussed if each year there should be specific funding goals. That has not been followed through. Anthony said that HCDC feels there should be another subcommittee to do this. Crane asked if that meant making the questions more concise than this past year. Hightshoe said what it means is defining clearly what is considered a high priority, which may mean moving some previously identified high needs to medium, low or no priority and funding what is considered high that year. Hightshoe stated that outcome performance measures are increasingly more important to HUD and that how we report data and organize it in CITY STEPs in changing and this would be a good time to coordinate both HUD requirements and discuss priority funding and what will be funded. Richman said that when the subcommittee was first proposed, the purpose was to make the HCDC more proactive, as opposed to reactive. He said that a subcommittee could work with the community to decide on goals and projects that would meet certain priorities. Shaw asked if a staff person could participate in a subcommittee. Hightshoe said yes. Anthony asked if HCDC is required to fund exactly what is covered under our priorities such as 48% housing, 21 % public facilities, etc. Hightshoe stated this is a goal, but we don't have to be exact. That being said, over the Housing and Community Development Commission July 19, 2007 - 6:30 PM Page 2 course of the 5 year plan the percentages should hopefully fall to how we hoped to spend the funds. If not, the plan can be changed to reflect current needs. The City has tried to set up those percentages to guide each year's funding so that at the end of the 5-year plan we are close to our goals, however there is room within the plan to at times fund one category more than the other as long it is allowed under the program rules. Anthony asked HCDC's thoughts on creating a subcommittee. Shaw said it was a good idea. Anthony said he'd be on the subcommittee. Shaw encouraged new HCDC members to be on the subcommittee in order to provide more context and offer new input into what the HCDC is doing. Shaw said he'd gladly give up his seat. Walker noted that they don't know who the new members will be. Shaw said that maybe the subcommittee can just reserve a slot then. Douglas said he'd be willing to serve. Douglas asked how many times the subcommittee would meet. Anthony said 3 or 4 times. Shaw asked about the staff person. Hightshoe said a staff person will show up. Hart volunteered. The committee will be Hart, Douglas and Anthony. OLD BUSINESS - DISCUSS NATIONAL COMMUNITY DEVELOPMENT WEEK CELEBRATION Hightshoe said that the celebration is on August 2nd, 2007 at 4 PM at the United Action for Youth - Youth Center. Hightshoe said the youth center was a CDBG project. The city council is considering funding La Reyna and so they might be catering the event with chips and quesadillas. Hightshoe mentioned the names of the award recipients. She said the award ceremony starts at 5 PM. Anthony said there might be music before the award ceremony. Shaw said there are a couple of musicians still in town that the school district is using to provide summer lessons. Shaw wasn't sure who the contact person was but if need be, he could find out and inquire whether the musicians might play at the event. Hightshoe encouraged all members to attend and announced that Charlotte Walker would receive a certificate of appreciation for serving on HCDC. Walker decided not to reapply for the commission. MONITORING REPORTS City of Iowa City - Economic Development Fund (Hart) Hart said she was out of town and requested a deferment. Anthony said yes. Hightshoe said she had some updates. She said there was 337,000 dollars in the fund. As of last November, they met with commercial lenders and since then have been getting a steady supply of applicants. Hightshoe said the committee just funded Discerning Eye and La Reyna will be up for consideration this month. Hightshoe said that the money will probably be gone by the time it goes to renew for 2009 funds. Richman asked about Discerning Eye. He asked about their economic expansion. Hightshoe said that CDBG funds can be used for job creation or retention. She said that they received funds for the retention of an optician. That person qualified as a low to moderate income person and the position does not require any further qualifications than a high school diploma. Hightshoe said La Reyna is creating new positions. Shaw asked if she's received any applicants from start-ups. Hightshoe said yes, but start-ups are risky. She said that they're more likely to fund existing businesses. Hightshoe said loans are partially secured when able. Two loans have been unsecured. Walker noted that the agenda for the July 24th meeting said La Reyna is loaned without security. Hightshoe said a mortgage will be placed on the property through La Reyna and will put a blanket UCC statement for the business. Crane said a UCC statement is a lien against business assets and whoever is in the first position has the rights to the assets, should they be liquidated. Crane said that with restaurants there is usually a lack of collateral. Hightshoe stated she is making a summary of the ED funds used to date and will place it in the next HCDC packet. Four Oaks - New Construction (Crane) Crane asked if he could provide updates next time. Anthony said yes. Hightshoe said they're almost finished with construction. Its up, its framed, and they're just working on final plumbing. She said it's more than half complete. She said it should be ready soon. Iowa Valley Habitat for Humanity (McMurray) Housing and Community Development Commission July 19, 2007 - 6:30 PM Page 3 McMurray said she talked to Mark Patton. They purchased six lots a month ago and spent 168,000 dollars. She said that for the 2008 fiscal year, they put an offer for a lot on I street. They're still waiting to hear back. The Housing Fellowship - FY06 Affordable Rental & Homeownership (Anthony) Anthony said that for The Housing Fellowship, they got 175,000 dollars in FY06 for affordable rental and 181,000 in FY06 for homeownership. He said that they haven't spent anything of the affordable rental money. For the homeownership, Anthony said, they have bought two lots. He said that houses have been built on both lots. They have been able to get monies from two sources. The families buying these houses would get money from these two sources. Anthony said they are going to close on a third lot and buy tomorrow, if all goes well, they will have spent all of the 181,000 dollars. Hightshoe said they will actually have about 41,000 dollars left over. Shaw asked why they haven't spent anything on the affordable rental. Anthony said he thinks they're trying to save money for a larger project. Anthony noted they have five years to spend it. Johnson County Permanent Supportive Housing LP - FY06 Affordable Rental (Douglas) Douglas said that the people who are putting this project together felt that there was a need for affordable rental housing for people with mental disabilities. The county leased them land for 50 years. Most of the money for this project came from the sale of low income housing tax credits. They also got 275,000 dollars from State HOME funds. Douglas said the first tenants will be coming in August. Douglas said it sounds like a good set up. They've drawn 260,000 dollars of the 275,000 dollars. City of Iowa City - Housing Rehabilitation (DeFrance) Hightshoe said she'd have the rehabilitation department submit a memo for the next meeting. ADJOURNMENT Shaw moved to adjourn the meeting. Crane seconded. The motion passed 8:0 The meeting was adjourned at 7:25 PM. s/pcd/mins/hcdc/2007/7 -19-07 .doc Commission Housing & Community Development Attendance Record 2007 Term Name Expires 01/18 2/21 2/22 3/8 3/22 4119 7119 Jerry Anthony 09/01/08 OlE X X X X X X Steve Crane 09/01/09 X X X X X X X Marcy De France 09/01/09 X X X X X OlE OlE Andy Dou21as 09/01/08 X OlE OlE X X X X Holly Jane Hart 09/01/07 X X X X X X X Rebecca McMurray 09/01/08 -- -- -- -- -- -- -- -- -- -- -- -- X Thomas Niblock 09/01/08 X OlE OlE OlE X X -- -- Brian Richman 09/01/07 X OlE X X X X X Michael Shaw 09/01/09 OlE OlE OlE OlE OlE OlE X Charlotte Walker 09/01/07 -- -- X X X X X X Key X = Present o = Absent OlE = Absent/Excused NM = No Meeting Not a Member c;r IOWA CITY TELECOMMUNICATIONS COMMISSION FINAL MONDAY, JULY 23,2007--5:30 P.M. CITY CABLE TV OFFICE, 10 S. LINN ST.-TOWER PLACE PARKING FACILITY MEMBERS PRESENT: Saul Mekies, Gary Hagen, Brett Gordon, Margaret Wieting MEMBERS ABSENT: Hans Hoerschelman STAFF PRESENT: Drew Shaffer, Dale Helling, Bob Hardy, Mike Brau OTHERS PRESENT: Lee Grassley, Josh Goding, Laura Lowe, Betty McKray RECOMMENDA TIONS TO CITY COUNCIL None at this time. SUMMAR Y OF DISCUSSION Grassley said the state rules implementing SF 554 will be finalized soon. Mediacom will be submitting comments to the Iowa Utilities Board seeking clarification on areas they view as vague. Some of the premium movie channels west coast feeds will be eliminated. The west coast feeds had allowed consumers to view movies at different times but with the video on demand service consumers could start a movie at any time. Dropping those feeds will allow Mediacom to use that bandwidth to ease the transition to all digital transmission. Mediacom and the Big Ten Network (BTN) are continuing carriage negotiations. Mediacom wishes to place it in a digital sports tier so consumers who don't desire the programming don't have to pay for it. The BTN is demanding to be placed on the family package and at greater fees than Mediacom believes is justified. Goding reported that P A TV would be sending most of their staff to the National Alliance for Community Media conference the last week in July. P A TV will be closed July 24-29 for the conference. Programs will be cablecast as usual. Perry Ross, Kevin Hoyland and Lowe met to discuss the direction for channel 21. Webcasting the channel's programming is being considered. The schools will be preparing a proposal for CTG funding for a tricaster pro to improve production capacity. Also under consideration is funding for a teacher to oversee an organization to involve students in creating programming for channel 21. Shaffer distributed a schedule for the Video Voter Project. The program will start with the school board candidates, proceed to the city council primaries, the city council general election and then to the presidential caucuses. Shaffer reported that the Iowa Utilities Board will be releasing their proposed rules implementing SF 554 on August 21. There will be a public hearing on the rules Sept. 20. The City is preparing written comments and Shaffer and Brau will likely attend the public hearing. APPROV AL OF MINUTES Hagen moved and Wieting seconded a motion to approve the June 25, 2007 minutes. The minutes were approved unanimously. ANNOUNCEMENTS OF COMMISSIONERS Mekies asked if the Commissioners wished to hold an August meeting given vacation schedules. Wieting moved and Hagen seconded a motion to cancel the August meeting. The motion passed unanimously. Mekies distributed a memo regarding the Community Television Group (CTG) funding allocations. Hagen asked about funds carried over from the previous year. Hardy said that there is a $2,500 allocation for channel promotion that has not yet been spent. Public service announcements are currently being shot. The CTG typically presents their funding request in May but have not met yet this year. Hardy said he will write a memo for the next meeting and include the criteria used to determine funding requests. SHORT PUBLIC ANNOUNCEMENTS Grassley reported that Jon Koebrick has left Mediacom to attend law school. CONSUMER ISSUES Shaffer referred to the complaint report in the meeting packet and noted that the number of complaints was down a bit to four. All the complaints that could be resolved have been resolved. MEDIACOM REPORT Grassley said the state rules implementing SF 554 will be finalized soon. Mediacom will be submitting comments to the Iowa Utilities Board seeking clarification on areas they view as vague. Some of the premium movie channels west coast feeds will be eliminated. The west coast feeds had allowed consumers to view movies at different times but with the video on demand service consumers could start a movie at any time. Dropping those feeds will allow Mediacom to use that bandwidth to ease the transition to all digital transmission. Mediacom and the Big Ten Network (BTN) are continuing carriage negotiations. Mediacom wishes to place it in a digital sports tier so consumers who don't desire the programming don't have to pay for it. The BTN is demanding to be placed on the family package and at greater fees than Mediacom believes is justified. The disagreement is reflected nationally with other major college conferences, which also have formed television networks not being able to negotiate carriage agreements with other cable providers. UNIVERSITY OF IOWA REPORT No representative was present. PATV REPORT Goding reported that P A TV would be sending most of their staff to the National Alliance for Community Media conference the last week in July. P A TV will be closed July 24-29 for the conference. Programs will be cablecast as usual. KIRKWOOD COMMUNITY COLLEGE REPORT No representative was present. SENIOR CENTER REPORT No representative was present. Betty McKray who volunteers at SCTV said that things continue to go well at SCTV. IOWA CITY COMMUNITY SCHOOLS REPORT Lowe reported two new music concert programs have been produced. Perry Ross, Kevin Hoyland and Lowe met to discuss the direction for channel 21. Webcasting the channel's programming is being considered. The schools will be preparing a proposal for CTG funding for a tricaster pro to improve production capacity. Also under consideration is funding for a teacher to oversee an organization to involve students in creating programming for channel 21. LIBRARY REPORT No representative was present. CITY MEDIA UNIT REPORT Hardy reported that requests for programming from the City has been down a bit but the Community Television Service requests continue to be high. The Media Unit has been using the Cable TV Division's slower production schedule to catch up on the backlog of editing. Work on promotional public service announcements for all the access channels is continuing. The Video V oter Project and campaign related productions will pick up in the coming months. CABLE ADMINISTRATOR REPORT Shaffer said interviews for the Special Projects Coordinator position for the Avatar Project have been completed but an offer has not yet been made. Shaffer distributed a schedule for the Video V oter Project. The program will start with the school board candidates, proceed to the city council primaries, the city council general election and then to the presidential caucuses. Shaffer distributed an email from Grassley showing the decline in basic tier cable rates over the past few years. Shaffer said he and Hardy will be attending the Alliance for Community Media conference and will prepare a written report for the Commission. LEGISLATION AND FCC UPDATE Shaffer reported that the Iowa Utilities Board will be releasing their proposed rules implementing SF 554 on August 21. There will be a public hearing on the rules Sept. 20. The City is preparing written comments and Shaffer and Brau will likely attend the public hearing. ALLIANCE FOR COMMUNITY MEDIA CONFERENCE Shaffer said he will prepare a report for the Commission on the conference. WIFI Shaffer said he has been in contact with representatives from CFreewireless. CFree would like their free wi-fi service to College Green Park but an equipment upgrade, which was believed to make that possible likely, would not work. They will be talking with the Fire Department to see if equipment, which would require a power source, could be placed in the park. CFree continues to explore costs for equipment upgrades and will be preparing a proposal that could come before the Commission. ADJOURNMENT Hagen moved and Wieting seconded a motion to adjourn. The motion passed unanimously. Adjournment was at 6:37. Respectfully submitted, Drew Shaffer Cable TV Administrator Final/Approved ~ August 2007 ~ MINUTES SENIOR CENTER COMMISSION AUGUST 21, 2007 G08/9 SENIOR CENTER Members Absent: Staff Present: Others Present: Meeting called to order at 3:30 PM Robert Engel, Chuck Felling, David Gould, Jay Honohan, Betty Kelly, Sarah Maiers and Nancy Wombacher None Linda Kopping Betty McKray Call to Order: Members Present: RECOMMENDATIONS TO COUNCIL None APPROV AL OF MINUTES-Honohan Motion: Amend the draft minutes for the July17, 2007 Commission meeting to include the Commission attendance record for the July meeting and to approve the minutes as amended. Motion carried on a vote of 7-0. Kelly/Gould. PUBLIC DISCUSSION-Honohan McKray stated she was attending the meeting to take some photos of the Commission to include in an SCTV production about Senior Center operations. McKray also encouraged the Commission to visit the SCTV website at http://icsctv.uiowa.edu. COMMISSION ASSIGNMENTS-Honohan Honohan agreed to write the web article summarizing today's meeting and to report to the City Council and Board of Supervisors on the meeting as well. Kelly volunteered to write the web article summarizing the September 2007 meeting and attend the City Council and Board of Supervisors meetings to report on the Center and Commission's September meeting. EXTENDED HOURS OF OPERATION COMMITTEE REPORT-Maiers Maiers, Engel, Honohan and Kopping have been sharing ideas about extended hours of operation via e-mail. The committee has been discussing the possibility of offering extended hours of access to the pool room and computer lab in addition to exercise areas Final! Approved August 2007 and equipment. Expanded hours would include weekday evenings from 5 - 7 PM and weekends between the hours of 10:30 AM and 1 :30 PM. Primary concerns relate to participant safety and liability. Maiers noted that staffing assignments are an administrative responsibility, not a Commission function. BREAD DISTRIBUTION PROGRAM-Wombacher Following Charlotte Walker's suggestion at last month's Commission meeting that the Center serve as a day old bread distribution site, Wombacher contacted several local bakeries to explore possibilities. Ultimately was referred to Table-to- Table. Table-to- Table feels the low income senior population is one it is currently not reaching and was excited about setting the Center up as a distribution site. Kopping did some follow-up with Table-to- Table and arranged for a September 7 start up date for the program. There is a plan to start with 50 bread items and to adjust the program as needed as it progresses. OPERA TIONS - Kopping Restroom Project Kopping reviewed the anticipated bidding schedule for the restroom project. If all goes according to plan, the City Council will set the public hearing on August 21 ; hold the public hearing, accept plans and specs and set a bid date on September 4; and award the contract on October 2. Once the contract is awarded, construction will begin as soon as possible. The first area of focus will be reconstructing and opening the ground floor restrooms. G08/09 will be used as a staging area for the restroom project. By providing an onsite staging area the construction costs for the project are reduced considerably. A consequence of this is that the weight room will not be able to open until the restroom project is complete, possibly in February 2008. The delivery of the new weight training equipment will be coordinated with this. Two restrooms need to be added to the facility to meet current code. These two restrooms will be located at the south end of G08/09, where the kitchenette is currently located. Hopefully the showers will be added in as part of these two restrooms. Because the restrooms must be constructed to meet code, the actual cost of adding the showers is a relatively small portion of the entire restroom project. Commission members recommended making information related to the bidding process timeline and construction schedule readily available to participants. Posting information on restroom doors, in the Post and Program Guide and creating "pardon our progress" posters were discussed. Kopping indicated that this information was currently posted near the ground floor restrooms and that she had written an update that is in the Fall Program Guide. Current efforts to keep participants informed will be expanded. Roof and Boiler/Chiller Projects The roof has been leaking and needs to be replaced as soon as possible. Earlier this week Kopping met with Craig Buhman, MWIII, and Kumi Morris, City Architectural Services, to prepare CIP requests for these two projects. A funding source for both projects needs to be identified. Final/ Approved August 2007 Under ideal circumstances, the chiller would be replaced yet this year and the new roof and boiler installed in spring 2008. Because the chiller is located on the roof, it makes sense to address this prior to replacing the new roof. This will avoid the need for patching on the new roof that would be necessary if the roof was installed prior to the new chiller. September Meeting Kopping will be attending a Delegate Council meeting for the National Institute of Senior Centers on September 18, the date of the next Commission meeting. The September 2007 Commission meeting was rescheduled for September 21,2007 from 3:30 - 5 PM at the Center. Kitchen Repairs The insulated refrigerant lines for the walk-in freezer have frozen and resulted in the accumulation of ice and wet insulation around the lines. Condensation around the lines has damaged part of a wall and some ceiling tiles in the kitchen. Repairs are currently underway. Financial Report Engel questioned why the revenue summary for FY 2007 submitted by Michelle Buhman indicated $23,596 shortfall in revenue. Kopping explained that it had to do with the original plan to fund the purchase of new tables and chairs for the Assembly Room. In the spring of2007 the FY07 budget was amended to include an additional $63,450 in revenue to purchase new tables and chairs for the Assembly Room. Subsequently, a decision was made to purchase fewer tables and chairs and the actual expense was reduced to around $37,986. At the time this decision was made, it was too late in the fiscal year to amend the budget again to show the amount of revenue Iowa City Senior Center Fund, Inc, actually needed to provide to fund this project. As a result, the budgeted amount of revenue for the FY 07 summary is over $25,000 more than it should be. COMMISSION DISCUSSION-Honohan Honohan mentioned the favorable feed back he has received following the article on the Legacy Letters project that appeared in the University of Iowa Alumni Magazine. In addition he reported that he and Maiers have been contacting area accountants who could be hired to complete required tax returns for Iowa City Senior Center Fund, Inc. He hopes to be able to make a recommendation by the September meeting. Gould reported on his meeting with the Board of Supervisors. Wombacher related the recent community activities in which the Old Post Office Brass has been involved. The group has performed for the Master Gardeners and will play for a fundraiser at Pathways. She also has been working with the Englert to pull together another Generations of Jazz program to be offered on November 27,2007 at the Englert. So far the Swing Band from the Center and four area high schools have agreed to participate. The Englert is offering the program as a part of its community series and it will be free and open to the public. Motion: To adjourn. Motion carried on a vote of 7-0. EngeVWombacher Final! Approved August 2007 Senior Center Commission Attendance Record Year 2007 Name Term 1/16 2/20 3/19 4/17 6/19 7/17 8/21 Expires Bob Engel 12/31/08 X X OlE X X X X David Gould 12/31/08 X X X OlE OlE X X Chuck Felling 12/31/09 NIA NIA X X X X X Jay Honohan 12/31/07 X X X X OlE X X Betty Kelly 12/31/07 X X X X X X X Sarah Maier 12/3 1/06 X X X X X X X Nancy Wombacher 12/31/06 OlE OlE OlE X X X X Key: X= 0= O/E= NM= Present Absent AbsentlExcused No meeting Not a member FINAL I :~(sL MINUTES Youth Advisory Commission August 22, 2007 Lobby Conference Room, City Hall Members Present: Bleam, Nelson, Segar, Weeks Members Absent: Keranen Others Present: City Clerk Marian Karr, City Council Liaison Amy Correia, Parks & Recreation Director Terry Trueblood Nomination of Temporary Chairperson: Bleam nominated Segar, seconded by Nelson. Approved 4-0. Call to Order: Meeting was called to order at 7:08 P.M. Approve Minutes: Motioned by Bleam, seconded by Weeks. Approve 4-0. Report from the Website Subcommittee: Nelson reported that he would begin work on flyers advertising the website, the events calendar, the Youth Empowerment Grant Program, and the Commission. Karr noted that if she was provided with templates she could arrange printing with a turnaround time of one business day. Where the flyers would be posted and distributed was discussed. Some places noted included: UA Y center, area schools, libraries, high school activity fairs, and posted as advertisements on Facebook. Bleam stated that he could facilitate UISG dispersal of the flyers. Nelson asked the commission to submit events to the calendar. Report from Grant Proarammina Subcommittee: A press release was issued and the website was updated to include new materials regarding the Youth Empowerment Grant. Nelson noted he was contacted by a reporter at the Iowa City Press-Citizen regarding a possible story on the Youth Empowerment Grants. Youth Advisory Commission August 22, 2007 Page 2 FINAL Nelson noted that he, and Chair Keranen, would be a guest on KXIC on Thursday evening discussing the Youth Empowerment Grants and the Commission. Nelson asked for a member to be appointed to the Grant Programming subcommittee. David Segar was chosen. Parks, Recreation, and Trails Master Planning Process Update: Parks & Rec. Director Trueblood noted that the master planning process was beginning. He asked the Commission to assist with orchestrating a focus group specifically for youth. The consultant suggested an ideal group size of 18-20 participants. The focus group will be held on September 19 at 6:30PM at the recreation center. The focus group would be facilitated by the consultant. The Commission will help with recruiting representatives to attend. At the focus group the consultant would provide a two page questionnaire. The age range of participants will be 12 through 19, representing the junior high schools, high schools, young college students, and young adults. The event will have a maximum length of two hours. A general meeting open to the public will follow a series of focus group discussions. Trueblood asked the Commission to identify groups to ensure good representation of the varied opinions and views. Trueblood noted that the consultant advised that 2/3 of the invited students would likely attend, and that follow-up phone calls are effective in ensuring good attendance. For obtaining youth ages 18-19, Correia suggested inviting referees from the recreation center flag football games. She also suggested inviting students from the service learning community at the University of Iowa. Trueblood suggested inviting UISG freshmen representatives and students from the UI Leisure Studies program, based on their area of study. Karr suggested that if enough invitees were interested, there could be a second focus group. Trueblood noted that there is not a residency requirement for participants. Correia stated that the following would receive invitations to identify two participants: . UI Leisure Studies program - Director . UI Service Learning community - Vanderbeek/Resident Assistant . UI Student Government - UISG PresjdentNice-president . Tate High School -Principal . Neighborhood Center of Johnson County -Principal . United Action for Youth -Principal . Regina High School -Principal . City High School -Principal Youth Advisory Commission August 22, 2007 Page 3 FINAL . West High School-Principal . North Central Junior High School -Principal . Southeast Junior High School -Principal . Northwest Junior High School -Principal Correia also suggested that each commissioner bring at least one person with them to the focus group. Trueblood will draft the invitation letter, asking the contact person to select two or three representatives to attend the focus group. The Commission chairperson (Keranen) will co-sign the letter with Trueblood. Karr will coordinate the mailing of the invitations. Follow up calls will be made the week of September 10 by commissioners. Trueblood noted that the master planning process involved more than just focus groups, including a comparison of cities of similar size with universities. Correia suggested that the letter indicate that we are "hoping for representation that reflects the diversity of the student population". Trueblood noted that there may be an advisory commission for the master planning process. If it is formed, he would like an appointee from the Commission. Public Discussion: None. Council Liaison Information: Correia noted that the Commission should consider in the long term organizing a Youth Summit. An nou ncements/I nvitations: Karr reported that no applications had been received for the vacant 15-17 year old position, and noted that Stubbers had moved to Des Moines, effectively vacating her 18-21 year old position. Karr noted that the application forms can be found in numerous places including the Iowa City website, and they can be picked up from the City Clerk's office. Segar suggested targeting other area high schools to obtain more varied representation. Tentative Meeting Schedule: The next meeting was set for September 24 at 7pm. Karr noted that the budget planning for the next fiscal year would be starting soon. Youth Advisory Commission August 22, 2007 Page 4 FINAL Review Annual Report: The following changes were requested to the draft report: ~ Correia noted the public input session was on drugs, alcohol, and tobacco. ~ Nelson noted that the Mini-Grant program is now called the Youth Empowerment Program. Bleam moved to approve the report as amended, seconded by Nelson. Approved 4-0. Citizenship Awards: At the next meeting commissioners will choose dates to present monthly citizenship awards from October 2 to April 1. MeetinQ Adjournment: Moved by Nelson, seconded by Bleam. The meeting was adjourned at 8:26 PM. Minutes prepared by Nelson. FINAL YOUTH ADVISORY COMMISSION ATTENDANCE RECORD YEAR 2007 (Meeting Date) 8/22 7/25 7/18 5/30 4/25 3/21 2/21 1/17 TERM EXP. NAME o x x x x x x x x x OlE x x x x 12/31/07 12/31/07 Audrey Keranen Sarah Ziegenhorn x x OlE x OlE x x x 12/31/08 Un Weeks x x x o x x x OlE x OlE OlE x x OlE x x 12/31/08 12/31/07 David Segar Maison Bleam OlE OlE x OlE OlE x x 12/31/07 Jacquelme Stubbers x x x OlE x x x x 1~31/08 Michael Nelson x = Present o = Absent OlE = Absent/Excused NM = No meeting = Not a Member KEY MINUTES IOWA CITY HUMAN RIGHTS COMMISSION TUESDAY, August 21, 2007 LOBBY CONFERENCE ROOM, CITY HALL FINAL [~ Members Present: Florence Ejiwale, Sara Baird, Kate Karacay, Beverly Witwer, Martha Lubaroff, Joy Kross and Scott King. Staff Present: Stefanie Bowers. Call to Order witwer called the meeting to order at 7:10 p.m. Recommendations to Council (Become effective only after separate Council action) None. Consideration of the Minutes of the July 24, 2007 meeting MOTION: King moved to accept the minutes and Karacay seconded. The motion passed on a vote of 7-0. Inclusive Communities Witwer accepted the proclamation on behalf of the Commission. A Ceremony will be held on October 17th in Chauncey Swan Park. The Disparity of African-American Incarceration in Iowa Jails and Prisons Anthony Haughton will present and discuss on October 3rd at 7 p.m. at the Iowa City Public Library. King will contact Haughton to get thoughts and ideas about how the Commission can try to lessen these harsh numbers. Annual Report Commissioners reviewed the Annual Report and made a few moved to approve the amended report and Kross seconded. o. additions to the Report. Baird The motion passed on a vote of 7- One Community One Book Johnson County Reads Baird agreed to participate in a panel discussion at the Iowa City Public Library. Lubaroff may participate in the discussion being held at the Senior Center. Public Education Rights of International Families Bowers will do a press release on the handouts. King is expecting to have a Spanish version very soon. Also, Lubaroff will check to see if the handouts can be distributed at the Iowa City Public Library. Human Rights Breakfast Commissioners were given materials to handout advertising the Breakfast. Witwer also contacted Alfred Ramirez concerning the topic of his speech. Building Blocks The date was changed from November 6th to November 7th. possible locations for this are Tate High School, Southeast Junior High or Kirkwood Community College. Film Series Karacay will forward to Bowers a list of possible films to show. Witwer will also watch a possible selection and report back to the Commission on whether it should be shown. Reports of Commissioners Ejiwale commented on her visit to the University of Iowa's Center for Human Rights and how effective this institution is in educating not only the students but also the community. Lubaroff reported on an offensive float that was featured at a local parade and wants the Commission to sponsor an event that would counter such racist and insensitive displays of hate. Baird reported on the Michigan Womyn's Music Festival. Karacay wants to create maps to be placed in central locations that give directions to people who do not read or speak English. King was impressed with the location of the new bus company for the school district and also announced he is an official anti-racism trainer. Adjournment There being no further business before the Commission, the meeting was adjourned at 8:14 p.m. Board or Commission: Human Rights ATTENDANCE RECORD YEAR 2007 TERM NAME EXP. 1/23 2/27 3/27 4/24 5/22 6/26 7/24 8/21 9/25 10/23 11/27 12/25 Bev Witwer 1/1/08 X OlE X NM X X X X Sara Baird 1/1/08 X X X NM X X X X Scott King 1/1/08 OlE X X NM X OlE X X Martha 1/1/09 X OlE X NM X X X X Lubaroff Kate Karacay 1/1/09 X X X NM OlE OlE X X Florence 1/1/09 --- --- --- --- --- X X X Ejiwale Joy Kross 1/1/10 X X X NM X X OlE X Newman 1/1/10 --- --- --- --- --- --- --- OlE Abuissa (Meeting Date) KEY: x = Present o = Absent OlE = AbsentlExcused NM = No meeting --- = Not a Member NMNQ - No meeting, no quorum