HomeMy WebLinkAbout2015-04-21 ResolutionPrepared by: Marian K. Karr, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5043
RESOLUTION NO. 15-107
RESOLUTION TO ISSUE DANCING PERMIT
BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that a Dancing
Permit as provided by law is hereby granted to the following named person and at the
following described locations upon his/her filing an application, having endorsed thereon
the certificates of the proper city officials as to having complied with all regulations and
ordinances, having a valid beer, liquor, or wine license/permit, to wit:
Loyal Order of Moose Lodge #1096 — 3151 Hwy 6 E.
First Avenue Club — 1550 South First Ave.
Passed and approved this 21st day of
MAYOR
ATTEST:_
CITY CLERK
20 15
Approved by
/--L-
City Attorney's Office
It was moved by Mims and seconded by Payne the
Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
x Botchway
x Dickens
x Dobyns
x Hayek
x Mims
x Payne
x Throgmorton
Prepared by: Susan Dulek, Ass't. City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5230
RESOLUTION NO. 15-108
RESOLUTION AUTHORIZING THE CITY MANAGER TO SIGN AN AMENDMENT TO
THE CONSULTANT AGREEMENT WITH MCLAUGHLIN WHITEWATER DESIGN
GROUP FOR THE IOWA RIVER RESTORATION/BURLINGTON STREET DAM
MODIFICATION PROJECT TO REVISE THE SCOPE OF SERVICES AND TO SIGN A
GRANT AGREEMENT WITH THE IOWA DEPARTMENT OF NATURAL RESOURCES
WHEREAS, the City entered into a consultant contract with McLaughlin Whitewater Design Group to
create preliminary design options for the modification of the Burlington Street Dam to create safety
improvements, riverbank stabilization, fish passage, and educational and recreational opportunities
along the Iowa River;
WHEREAS, previous options to improve public safety and provide fish passage did not include
modifications to the Burlington Street dam;
WHEREAS, this amendment is to authorize a conceptual design of modifications to the dam and
upstream river improvements that include improvements to public safety, water quality, fish habitat
and recreation and to determine the costs of said improvements located at, or upstream of the dam.
WHEREAS, there is no change to the consultant's fee;
WHEREAS, the Iowa Department of Natural Resources (DNR) has awarded the City a $50,000
grant to assist with this project; and
WHEREAS, it is in the City's interest to amend the consultant agreement to include design for
dam modifications and to sign the DNR grant.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
Upon the direction of the City Attorney, the City Manager is authorized to:
1. Sign an amendment to the consultant agreement with McLaughlin Whitewater Design Group
to authorize a conceptual design of modifications to the dam and upstream river
improvements that include improvements to public safety, water quality, fish habitat and
recreation and to determine the costs of said improvements located at, or upstream of the
dam. There is no change to the consultant's fee and further amendments to said agreement;
and
2. Sign the Iowa Department of Natural Resources Grant Agreement (LHDP Grant #15-01)
and amendments as needed.
Passed and approved this 21st day of April, 2015.
MAYOR
ATTEST: J1 lit cy . `7�G�[� APP%y'S4�
Lf l 1
CITY CLERK City Attorney's Office
Resolution No. 15-108
]Page 2
It was moved by Mims and seconded by Payne the
Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
x B otchway
x Dickens
x Dobyns
x Hayek
x Mims
x Payne
x Throgmorton
r 04-21-15
P.�`�® CITY OF IOWA CITY 4d(1)
"all I —loom
MEMORANDUM
Date: April 15, 2015
To: Tom Markus, City Manager
From: Karen Howard, Associate Planner
Re: Amending the consultant agreement with McLaughlin Whitewater Design Group
Introduction: Last July, we provided an update to the City Council on the Burlington Street
dam mitigation project and recommended amending the contract with McLaughlin Whitewater
Design Group (MWDG) to include planning for the new Riverfront Crossings Park. As this
complex project has progressed, we would like to provide another update and recommend a
modification to the contract with MWDG to shift some of the available funding to focus attention
on another solution to the issues surrounding the Burlington Street dam. This change would not
increase the amount of the contract, but merely shift funds within the contract to tasks that need
more study based on recommendations from the Iowa Department of Natural Resources and
MWDG.
History. In February 2013 the City signed an agreement with McLaughlin Whitewater Design
Group to be the lead engineering and design consultant for the river restoration and dam
modification project. Since the Burlington Street dam currently acts as a conduit for steam lines
that provide power to the University Hospitals and Clinics and other University facilities on the
west side of the Iowa River and helps to maintain the pool height necessary for University water
plant intakes above the dam, MWDG was asked to study the feasibility of mitigating the hazard
of the dam without removing or modifying the structure of the dam. Based on public input,
MWDG was directed to explore the possibility for a design that in addition to dam hazard
mitigation would provide a whitewater course that would enhance recreation options locally for
the Iowa City community and also be a regional or even national tourist attraction.
Unfortunately, after studying the area immediately downstream of the Burlington Street Dam it
was determined that while hazard mitigation is feasible in this location, the proposed recreation
component of the project would have an unacceptable negative impact on the Iowa River
floodplain.
As you may recall, because the dam mitigation project and development of the new Riverfront
Crossings Park are both important to implementation of the larger Downtown and Riverfront
Crossings Master Plan and in order to keep pace with the grant funded project to demolish the
wastewater treatment plant, staff recommended last July that we combine these two planning
efforts by amending the contract with McLaughlin Whitewater Design Group to include planning
for the new riverfront park.
Not wanting to abandon the idea of enhancing water recreation opportunities in Iowa City, we
directed MWDG to develop two options for Riverfront Crossings Park, one of which would
incorporate a whitewater recreation course through the park and investigate how such a design
might work in tandem with the design for hazard mitigation at the Burlington Street dam. As this
work progressed it became apparent that it would be difficult to create the drop in elevation
necessary to power a whitewater recreation course through the park. Other options for
whitewater recreation in this location were explored, but it was determined that these types of
features would be costly to construct and would require considerable ongoing staff monitoring
and maintenance. Therefore, staff directed MWDG to cease work on this option and
concentrate efforts on creating a design for the park that includes other adventure sports
activities, and is a showcase for green infrastructure as envisioned in the Riverfront Crossings
Master Plan, including naturalizing Ralston Creek and constructing wetlands, enhancing flood
April 15, 2015
Page 2
resiliency, and creating a beautiful new place to celebrate Iowa City as a river town and as a
regional center for arts and culture that will be a major catalyst for redevelopment in the area.
The planning for the park and for hazard mitigation at the Burlington Street dam is nearing
completion. The proposed solution to reduce the hazard of the Burlington Street dam is
installation of a series of rock shelves immediately below the dam to reverse and dissipate the
dangerous currents downstream. However, several months ago the Iowa Department of Natural
Resources (DNR), one of the major funders for the study, expressed concern that without the
added benefit of whitewater recreation, a dam hazard mitigation project of the scale necessary
in this urban location would be deemed too costly to implement.
Discussion of Solutions: Since the Burlington Street dam is owned by the University of Iowa,
City staff and a representative from the DNR met with UI officials last November to discuss the
issues. UI officials concurred that it would be helpful to have more information about the costs
and potential benefits of an option that would involve removing or partially removing the dam. If
the dam were removed or partially removed, the additional benefits of the project could
potentially include whitewater recreation, improved water quality and fish habitat, and enhanced
conditions for other upstream water sports, such as rowing. It would also place the whitewater
recreation course directly adjacent to the University of Iowa campus, the UI Recreation and
Wellness Center, and Downtown Iowa City. By completing a feasibility study for this option, the
University of Iowa, the City of Iowa City, and other stakeholders could more clearly determine
whether the benefits of such a project would outweigh the costs.
As an added incentive, the Iowa DNR recently awarded Iowa City an additional $50,000 to be
used toward study of this upstream option. Once the cursory feasibility study is complete, these
funds can be used for additional design work to illustrate more clearly the various benefits of the
project. The first step, however, would be for the Council to authorize the City Manager to direct
MWDG to complete the cursory feasibility study within the existing contract amount. Staff also
suggests that the City Council authorize the City Manager to increase the contract amount by up
to $50,000 (the amount of the new DNR grant) once the results from the feasibility study are
complete and have been discussed with the City, the University of Iowa, and the DNR and it can
be determined what additional design work is needed to more fully illustrate the preferred dam
mitigation option.
Recommendation:
• Staff recommends that the City Council authorize the City Manager to sign an amended
contract with McLaughlin Whitewater Design Group to study the aforementioned
upstream option. As noted above, this initial amendment to the contract would not
increase the amount of the contract, but would merely shift funds already earmarked for
the project toward study of this upstream option.
• Staff also recommends that the City Council authorize the City Manager to consider
amending the contract with MWDG once the cursory study is complete and the results
have been discussed with the City, the UI, and DNR, to increase the contract with
MWDG by up to $50,000 to complete any additional necessary design work for the
preferred option.
Prepared by: Michael Moran, 220 S. Gilbert St., Iowa City, IA 52240 (319) 356-5100
RESOLUTION NO. 15-109
RESOLUTION AUTHORIZING CITY MANAGER TO MAKE APPLICATION FOR FUNDING
ASSISTANCE FROM THE STATE HISTORICAL SOCIETY OF IOWA FOR THE RESTORATION
OF THE OLD SETTLERS' ASSOCIATION LOG CABINS IN UPPER CITY PARK AND TO SIGN
GRANT AGREEMENT IF AWARDED
WHEREAS, the City desires to apply for up to $50,000 in funding assistance through the State
Historical Society of Iowa's "Historical Resource Development Program," to finance a portion of
said restoration; and
WHEREAS, the City Park log cabins operate as an avid reminder of the eminent growth and
cultural transformation of the community, the city, and the county and, upon restoration, will be
utilized by community members and organizations for meetings, events and learning
opportunities; and
WHEREAS, the Historic Preservation Commission endorses the City's application for grants to
repair the cabins in City Park; and
WHEREAS, the Historic Resource Development Program requires the City to commit to raising
the local matching funds OF $25,000 (and approximately $16,000 has already been raised) if the
grant is awarded and accepted; and
WHEREAS, the City is committed to preserving the historic value of the log cabins by way of
restoration and the reinstatement of educational programming in conjunction with local
organizations such as the University of Iowa, as well as local and state historical societies; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
1. The City Manager is authorized to submit a grant application and any additional
documentation to the State Historical Society of Iowa for funding assistance through
the State Historical Resource Development Program (HDRP) for the City Park log
cabins.
2. If accepted, the City Manager is authorized to sign the grant agreement, and any
funding assistance received shall be used for implementation of the project
referenced above in accordance with the grant guidelines and requirements.
Passed and approved this 21st day of April , 2015.
MAYOR
ATTEST: l �z
CITY LERK
Approved by
City Attorney's Office
Resolution No.
]Page 2
15-109
It was moved by Mims and seconded by Payne the
Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
x Botchway
x Dickens
x Dobyns
x Hayek
x Mims
x Payne
x Throgmorton
r
CITY OF IOWA CITY 4d(2)
MEMORANDUM
Date: April 1, 2015
To: Tom Markus, City Manager
From: Michael Moran, Director of Parks and Recreation
Re: Consider a resolution authorizing application for funding from the State of Iowa
(HRDP) for the Restoration of the log cabins in upper City Park.
Introduction: This application will help fund the restoration of the Old Settlers'
Association Log Cabins in Upper City Park, listed on the National Register of Historic
Places in June of 2013.
History/Background: These cabins are the last surviving structures built by the
Johnson County Old Settlers. Restoration is necessary that they continue to serve as a
social and educational resource for Iowa City residents, students and organizations.
When the current restoration campaign is completed, plans call for the cabins once
again to be used by community members and organizations for meetings, events and
learning opportunities.
Discussion of Solution: Apply for funding assistance through the Iowa State Historical
Resource Development Program and commit to raising the remaining funds.
Financial Impact: If awarded this HRDP grant, the City of Iowa City would be required
to match funds through the general fund and private donations in the amount of
$25,000. The Parks and Recreation Foundation began accepting private donations in
March of 2012 having received in excess of $16,000 to date.
Recommendation: Approve resolution authorizing City staff to make application for
funding assistance from the State Historical Society of Iowa, Historical Resource
Development Program for the restoration of the log cabins in Upper City Park.
To: City Council
Item: SUB15-00002 Churchill Meadows
GENERAL INFORMATION:
STAFF REPORT
Prepared by: Robert Miklo
Date: April 21, 2015
Applicant: Build to Suit
PO Box 5462
Coralville, IA 52241
benl@buildtosuit.com
Contact:
Requested Action:
Purpose:
Location:
Size:
Existing Land Use and Zoning:
Surrounding Land Use and Zoning
File Date:
60 Day Limitation Period:
BACKGROUND INFORMATION:
Ben Logsdon
benl@buildtosuitinc.com
319-512-5110
Final plat approval
To allow residential development including single
family lots and multifamily buildings.
4701 Herbert Hoover Highway
37.46 acres
Low Density Single Family Residential (RS -5) and
Low Density Multifamily Residential (RM -12)
North: Residential and agricultural — County
Residential (R)
South: St. Patrick Church and agricultural — RS -5
and County Residential (R)
East: Residential and agricultural — County (R)
West: Agricultural - County Residential (RMF)
March 26, 2015
May 25, 2015
The applicant, Build to Suit Inc., has requested approval of a final plat of Churchill Meadows, a
37.46 acre, 96 -lot residential subdivision located south of Herbert Hoover Highway. The
preliminary plat was approved on January 16.
2
ANALYSIS:
The final plat of Churchill Meadows is in general compliance with the approved preliminary plat
and subdivision regulations. Legal papers and construction drawings are currently being reviewed
by staff. It is anticipated that these documents will be approved prior to the April 21 Council
Meeting.
Conditional Zoning Agreement: This property is subject to a Conditional Zoning Agreement
requiring:
A. The Owner shall be responsible for providing sanitary sewer and water service to this
property.
B. The Owner shall establish and construct a pedestrian access route to the city sidewalk
system upon the first phase of development.
C. Development of the RM -12 zoned property shall be in substantial compliance with the
concept plan showing townhouse style multi -family buildings with driveway access from a
rear lane.
D. Prior to issuance of a building permit for any development of the RM -12 zoned property,
Owner shall get approval of a development plan, including a landscaping plan, exterior
building designs, and site plan from the Design Review Committee to ensure
Comprehensive Plan policies regarding compatibility with lower density residential
properties and appropriate development appearance for an entranceway to the city.
Items A. and B. are addressed in the legal papers and construction drawings. Item C. and B. will
address administratively at the time of site plan review.
Neighborhood parkland or fees in lieu of: The Neighborhood Open Space Plan identifies the
proposed subdivision as part of the Lower West Branch Neighborhood Open Space District
(NE3). The City's Neighborhood Open Space Ordinance requires the dedication of 1.1 acres of
property or the payment of a fee in lieu thereof. The Parks and Recreation Department has
chosen fees in lieu of land dedication. The fee will be equivalent to the value of 1.1 acres of
property. This requirement should be addressed in the legal papers.
Infrastructure Fees: Infrastructure fees include $415 per acre for water main extension fees and
fees for the future improvement of Herbert Hoover Highway. For arterial streets the fee is 12.5%
of the cost for improving the street based the City Engineers estimate. Payment of these fees
will be addressed in the legal papers.
STAFF RECOMMENDATION:
Staff recommends approval of SUB15-00002, the final plat of Churchill Meadows, a 96 -lot, 37.46 -
acre residential subdivision located on Herbert Hoover Highway subject to approval of
construction drawings and legal papers by the City Engineer and City Attorney.
ATTACHMENTS:
1. Location Map
2. Final plat
Approved by: %%__
John Yapp, Development Services Coordinator,
Department of Neighborhood and Development Services
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Publish 3/27
NOTICE TO BIDDERS
ASPHALT RESURFACING PROJECT 2015
Sealed proposals will be received by the City
Clerk of the City of Iowa City, Iowa, until 2:30 P.M.
on the 10th day of April 2015. Sealed proposals
will be opened immediately thereafter by the City
Engineer or designee. Bids submitted by fax
machine shall not be deemed a "sealed bid" for
purposes of this Project. Proposals received after
this deadline will be returned to the bidder
unopened. Proposals will be acted upon by the
City Council at a meeting to be held in the Emma
J. Harvat Hall at 7:00 P.M. on the 21st day of April
2015, or at special meeting called for that
purpose.
The Project will involve the following:
1,953 tons of asphalt cement concrete,
11,979 sq. yards of pavement milling, 439 feet
of pcc curb and gutter replacement, 539 sq.
yards of pcc sidewalk and curb ramp
pavement removal and replacement, 3,911
GAL. of chip sealing binder, 196 tons of chip
seal cover aggregate, traffic control, other
related work.
All work is to be done in strict compliance with the
plans and specifications prepared by the City of
Iowa City Engineering Division which have hereto-
fore been approved by the City Council, and are
on file for public examination in the Office of the
City Clerk.
Each proposal shall be completed on a form
furnished by the City and must be accompanied in
a sealed envelope, separate from the one
containing the proposal, by a bid bond executed
by a corporation authorized to contract as a surety
in the State of Iowa, in the sum of 10% of the bid.
The bid security shall be made payable to the
TREASURER OF THE CITY OF IOWA CITY,
IOWA, and shall be forfeited to the City of Iowa
City in the event the successful bidder fails to
enter into a contract within ten (10) calendar days
of the City Council's award of the contract and
post bond satisfactory to the City ensuring the
faithful performance of the contract and mainte-
nance of said Project, if required, pursuant to the
provisions of this notice and the other contract
documents. Bid bonds of the lowest two or more
bidders may be retained for a period of not to
exceed fifteen (15) calendar days following award
of the contract, or until rejection is made. Other
bid bonds will be returned after the canvass and
tabulation of bids is completed and reported to the
City Council.
The successful bidder will be required to furnish
a bond in an amount equal to one hundred
percent (100%) of the contract price, said bond to
be issued by a responsible surety approved by the
City, and shall guarantee the prompt payment of
all materials and labor, and also protect and save
harmless the City from all claims and damages of
any kind caused directly or indirectly by the
operation of the contract, and shall also guarantee
the maintenance of the improvement for a period
of five (5) year(s) from and after its completion
and formal acceptance by the City Council.
The following limitations shall apply to this
Project:
Completion Deadlines:
Phase 1: Street Milling and Overlay
Early start: June 15, 2015
Completed: July 24, 2015
Liquidated Damages: $500 per day
Phase 2: Chipseal Surfacing
Early start: July 1, 2014
Completed: August 31, 2015
Liquidated Damages: $500 per day
The plans, specifications and proposed contract
documents may be examined at the office of the
City Clerk. Copies of said plans and specifications
and form of proposal blanks may be secured at
the Office of the City Engineer of Iowa City, Iowa,
by bona fide bidders.
A $25 deposit is required for each set of plans
and specifications provided to bidders or other
interested persons. The fee shall be in the form of
a check, made payable to: "Treasurer of the City
of Iowa City, Iowa". The deposit shall be refunded
upon return of the contract documents within
fourteen days after award of the project. If the
contract documents are not returned within
fourteen days after award and in a reusable
condition, the deposit shall be forfeited
Prospective bidders are advised that the City of
Iowa City desires to employ minority contractors
and subcontractors on City projects. A listing of
minority contractors can be obtained from the
Iowa Department of Economic Development at
(515) 242-4721 and the Iowa Department of
Transportation Contracts Office at (515) 239-
1422.
Bidders shall list on the Form of Proposal the
names of persons, firms, companies or other
parties with whom the bidder intends to subcon-
tract. This list shall include the type of work and
approximate subcontract amount(s).
The Contractor awarded the contract shall
submit a list on the Form of Agreement of the
proposed subcontractors, together with quantities,
unit prices and extended dollar amounts.
By virtue of statutory authority, preference must
be given to products and provisions grown and
coal produced within the State of Iowa, and to
Iowa domestic labor, to the extent lawfully re-
quired under Iowa Statutes. The Iowa reciprocal
resident bidder preference law applies to this
Project.
The City reserves the right to reject any or all
proposals, and also reserves the right to waive
technicalities and irregularities.
Published upon order of the City Council of Iowa
City, Iowa.
MARIAN K. KARR, CITY CLERK
r
04-21-15
CITY OF IOWA CITY 4d(4)
' iqX.-
MEMORANDUM
DATE: April 15, 2015
TO: Tom Markus, City Manager
FROM: Jason Havel, City Engineer ,24.
RE: Asphalt Resurfacing Project 2015
This memo discusses changes that have occurred with development of project plan documents due
to impacts from additional funding becoming available to the Pavement Rehabilitation Fund during
2015.
The Asphalt Resurfacing Project 2015 funding is provided from this fund and was approved to
include the following locations this year:
Street Milling and 3" Overlay:
■ Highland Avenue from Keokuk Court to Yewell Street
■ Iowa Avenue from Iowa Ave Bridge to Madison Street
Chipseal Application:
■ Taft Avenue from Lower West Branch Road to American Legion Road
• Sycamore Street from Lehman Avenue to Gilbert Street
Original Opinion of Costs = $575,000
During project design, the Pavement Rehabilitation Fund budget was increased from $615,000 to
$930,812. Considering the status of plan document development, a project addendum was
developed and released prior to bidding to include work to the following areas to utilize the increase
in budget:
Street Milling and 3" Overlay
■ Carroll Court from Highland Avenue to Keokuk Court
Chipseal Application
■ Camp Cardinal Road
• Slothower Road from South Limits to IWV Road
■ Mclean Street from Magowan Avenue to west street limits
• St. Clement Street from N Dodge Street to N. Summit St.
Opinion of costs (revised per addendum) = $750,000.
The City proceeded with releasing project plans for bidding and on April 10, 2015, the City received
one bid for the Asphalt Resurfacing Project 2015 in the amount of $689,782.10. The balance
between the project bid amount and current budget ($930,812) is $210,217.90. The remaining fund
balance is planned to be applied this year to a PCC Patching Project (Estimated $165,000) and an
Asphalt Routing and Sealing Project (Estimated $45,000).
Additional funds projected from gas tax revenue are anticipated to be $400,000 for FY2015. This
money will likely be used this project year to extend the PCC Patching project. Gas tax revenues are
expected to increase to approximately $1,120,000 annually in FY 2016. Uses for the additional
money will be evaluated, but will likely result in an increase in resurfacing and other pavement
management work.
cc: Ron Knoche, Public Works Director
Dave Panos, Senior Civil Engineer
Prepared by: Dave Panos, 410 E. Washington St., Iowa City, IA 52240 (319)356-5145
RESOLUTION NO. 15-110
RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO
SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR
CONSTRUCTION OF THE ASPHALT RESURFACING PROJECT 2015.
WHEREAS, L.L. Pelling Company of North Liberty, Iowa has submitted the lowest responsible bid
of $689,782.10 for construction of the above-named project; and
WHEREAS, funds for this project are available in the Pavement Rehabilitation Fund account #
S3824.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
1. The contract for the construction of the above-named project is hereby awarded to L.L.
Pelling Company subject to the condition that awardee secure adequate performance and
payment bond, insurance certificates, and contract compliance program statements.
2. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for
construction of the above-named project, subject to the condition that awardee secure
adequate performance and payment bond, insurance certificates, and contract compliance
program statements.
3. The City Engineer is authorized to execute change orders as they may become necessary
in the construction of the above-named project.
Passed and approved this 21st day of April _,20 15
MAYOR
Approved by
ATTEST: 10"a 4,L)
CITY
Q
CITY C ERK City Attorney's Office
It was moved by Mims
adopted, and upon roll call there were:
AYES:
X
X
X
X
X
X
pweng\masters\awrdcon. doc
4/15
and seconded by Payne the Resolution be
NAYS: ABSENT:
Botchway
X Dickens
Dobyns
Hayek
Mims
Payne
Throgmorton
"-T cl (5-- )
NOTICE TO BIDDERS
CITY HALL LOBBY, REVENUE, HARVAT HALL & NDS 2015 RENOVATION PROJECT
Sealed proposals will be received by the City Clerk of the City of Iowa City, Iowa, until 2:30 P.M. on the
16th day of April, 2015. Sealed proposals will be opened immediately thereafter by the City Engineer or
designee. Bids submitted by fax machine shall not be deemed a "sealed bid" for purposes of this Project.
Proposals received after this deadline will be returned to the bidder unopened. Proposals will be acted upon
by the City Council at a meeting to be held in the Emma J. Harvat Hall at 7:00 P.M. on the 21St day of April,
2015, or at a special meeting called for that purpose.
There will be a recommended pre-bid meeting held on site. This will start at 1:30 p.m. local time in Harvat
Hall (council chambers), on Tuesday, April 7, 2015.
The Project will involve the following:
The project will involve updating and remodeling individual areas under a single contract in City Hall; this
includes the main lobby and the city council chambers known as Harvat Hall, the Revenue Division, and
the Neighborhood and Development Services Department. The project will be completed in phases, and
will involve selective demolition, concrete patching, millwork, hollow metal frame and wood doors, interior
aluminum framing and glazing, light -gage metal framing and drywall, painting, alterations to existing
mechanical system, flooring both in carpet replacement and epoxy terrazzo, electrical work including
power and upgrading areas with LED lighting. The contractor will be responsible for all associated
mechanical, structural and electrical work.
All work is to be done in strict compliance with the plans and specifications prepared by Rohrbach
Associates PC, of Iowa City, Iowa, which have heretofore been approved by the City Council, and are on
file for public examination in the Office of the City Clerk.
Each proposal shall be completed on a form furnished by the City and must be accompanied in a sealed
envelope, separate from the one containing the proposal, by a bid bond executed by a corporation
authorized to contract as a surety in the State of Iowa, in the sum of 10% of the bid. The bid security shall be
made payable to the TREASURER OF THE CITY OF IOWA CITY, IOWA, and shall be forfeited to the City of
Iowa City in the event the successful bidder fails to enter into a contract within ten (10) calendar days of the
City Council's award of the contract and post bond satisfactory to the City ensuring the faithful performance of
the contract and maintenance of said Project, if required, pursuant to the provisions of this notice and the
other contract documents. Bid bonds of the lowest two or more bidders may be retained for a period of not to
exceed fifteen (15) calendar days following award of the contract, or until rejection is made. Other bid bonds
will be returned after the canvass and tabulation of bids is completed and reported to the City Council.
The successful bidder will be required to furnish a bond in an amount equal to one hundred percent (100%)
of the contract price, said bond to be issued by a responsible surety approved by the City, and shall
guarantee the prompt payment of all materials and labor, and also protect and save harmless the City from
all claims and damages of any kind caused directly or indirectly by the operation of the contract, and shall
also guarantee the maintenance of the improvement for a period of one (1) year(s) from and after its com-
pletion and formal acceptance by the City Council.
The following limitations shall apply to this Project:
Working Days: Schedule as indicated on phasing plan in bid document.
Final completion date February 26, 2016.
Liquidated Damages: $ 570.00 per day
The plans, specifications and proposed contract documents may be examined at the office of the City Clerk.
Copies of said plans and specifications and form of proposal blanks may be secured at Technigraphics, a
division of Rapids Reproductions located at 415 Highland Ave, Suite 100, Iowa City, Iowa 52240, Phone:
319-354-5950 Fax:319-354-8973 Toll -Free 800-779-0093 by bona fide bidders.
A $125.00 refundable fee is required for each set of plans and specifications provided to bidders or other
interested persons. The fee shall be in the form of a check, made payable to Technigraphics. The fee will be
returned if the plans are returned in unmarked and reusable condition within 15 days of Council Award. A
separate and nonrefundable $25.00 shipping and handling fee will apply to plans that are sent through postal
mail. Prospective bidders are advised that the City of Iowa City desires to employ minority contractors and
subcontractors on City projects. A listing of minority contractors can be obtained from the Iowa Department of
Economic Development at (515) 242-4721 and the Iowa Department of Transportation Contracts Office at
(515) 239-1422.
Bidders shall list on the Form of Proposal the names of persons, firms, companies or other parties with
whom the bidder intends to subcontract. This list shall include the type of work and approximate subcontract
amount(s).
The Contractor awarded the contract shall submit a list on the Form of Agreement of the proposed
subcontractors, together with quantities, unit prices and extended dollar amounts.
By virtue of statutory authority, preference must be given to products and provisions grown and coal
produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa
Statutes. The Iowa reciprocal resident bidder preference law applies to this Project.
The City reserves the right to reject any or all proposals, and also reserves the right to waive technicalities
and irregularities.
Published upon order of the City Council of Iowa City, Iowa.
MARIAN K. KARR, CITY CLERK
S: tENGWRCHITECTURE FILENrojects\City Hall Lobby, Revenue, Harvat Hall & NDS 2015 Renovation Project\Front ends for bid documents notice to bidders .doc
CITY OF IOWA CITY
MEMORANDUM
DATE: March 13, 2015
TO: Tom Markus, City Manager
FROM: Kumi Morris, Engineering Division of the Public Works Department
RE: City Hall Lobby, Revenue, Harvat Hall & NDS Renovation Project -
Considering a Resolution to approve Plans and Specification on March
23, 2015.
Introduction:
We have multiple City Hall building projects that have been pending for several years. These
deferred maintenance and ADA update projects are now being combined to seek cost effective
bidding. By combining these projects, we will be able to phase the construction to decrease the
inconvenience to the public and maintain operations.
The projects involve renovating and meeting current accessibility guidelines to the City Hall lobby,
Harvat Hall, the Revenue Division, and the Neighborhood and Development Services Department.
The plan also entails adding two accessible restrooms on the second floor.
The renovations include sustainable, durable materials with low life cycle costs. There will be
energy and operational improvements with LED lighting. The LED lighting replacements for all of
the improved areas roughly total $70,000 of the construction budget, and 60 - 75% of that cost will
be returned to the City with the new 2015 commercial LED lighting rebates.
Significant areas of the work will involve selective demolition, concrete patching, millwork, installing
hollow metal frame and wood doors, interior aluminum framing and glazing, light -gauge metal
framing, drywall, painting, alterations to existing mechanical system, and flooring both in carpet
replacement and epoxy terrazzo.
All areas of remodeling will include new signage to meet current ADA standards.
Description of Projects:
City Hall Lobby:
• A new information desk that meets the current accessibility standards
• Creating more open space for overflow from council and other public meetings
• Providing better visibility for the information desk staff by a reorientation of the greeting area
• Removing and replacing the original 1960 cracked and chipped tile floors, and stairs to the lower
level and 1A with epoxy terrazzo
• Increased safety to the staff and public with better sightlines to the Police Department
• Improving light quality and lower maintenance with high efficient LED lighting
• Consolidating and providing uniform signage for better way finding, meeting ADA standards
• Updating and increasing monitors in the lobby during public meetings
• Replacing the overhead gate and bulkhead with a horizontal security grill
• Clearing visual clutter and streamlining mismatched materials over generations of repairs
Page 2
Revenue:
• A customer service counter and workstation that meets the current accessibility standards
• Providing better visibility to customer service staff of the main entry and the elevator entrance
• Changes in materials and flooring to delineate the public areas from the staff work area
• Establishing staff -only access at the east entrance door
■ To eliminate a non -accessible entrance.
■ Removing a confusing and unwelcoming entrance to the public (no greeter is present).
■ To increase staff safety in an area where cash is being handled.
■ And parking areas will be modified with signage to discourage use of this entrance.
■ Police -only parking at main south entrance will be converted to time-limited free parking.
Harvat Hall:
• Replacing entry doors with new door system that meets current accessibility standards
• Updates and modifications to the existing dais, re -facing the laminate
• Replacing carpet, acoustical drop ceilings, curtain, lighting systems and repainting walls
• New glass and stainless steel handrails that meets the current accessibility standards
• Replacing podium to meet current accessibility standards
Neighborhood and Development Services (NDS)- 2nd floor:
• In unifying the former Planning, and Housing and Inspections Services staff on the second
floor there will be a major remodeling of the interior staff work space to accommodate an
open plan for operational efficiencies
• Two new single -stall accessible restrooms
• A customer service counter that meets the current accessibility standards
• Replacing carpet, acoustical drop ceilings, lighting systems and repainting walls
Interstitial areas (stair and hallways in north court):
Replacing carpet with durable metal nosing treads
• Updating ADA combination drinking fountains and bottle fillers
The project also includes three alternates:
maining perimeter offices of NDS:
1. Office Light replacement in existing re
updating lighting controls. The base bid to
This includes replacement of light fixtures and
include only installation of new carpet, base, and wall paint.
2. Replace additional carpet and wall base in Finance and Administration Department beyond
the revenue desk:
This includes removing the existing carpet and rubber wall base and install new carpet
tile and rubber wall base, in the rooms indicated on Level 1A. There will be no work in
these rooms under the base bid.
3. Install Monument Sign:
Remove the existing sign at the corner of Washington and Gilbert Streets and install a
new monument sign, including concrete base, connection to existing electrical service,
and fabricated, lit letters as indicated in the drawings. There will be no work on the
monument sign under the base bid.
Page 3
The objective is to create a more functional, efficiently operable facility, and to meet current ADA
recommendations with sustainable upgrades in the renovated areas.
Further, by combining the separate smaller projects with similar labor and materials, enables
controlled phasing of the construction and allows the City to take advantage of potential savings by
cost effective bidding.
Timeline:
The project will occur in planned phases to start as early as May 2015 and completion in February
of 2016.
Financial Impact:
The base bid estimated construction budget is:
$ 142,930 Council Chambers
$ 331,129 Main Lobby and Finance
$ 342,958 NDS
$ 817,017
The fund number for this project in two accounts:
• NDS: G4721-2015-NDS2ndFlr-XXXXXX
• Lobby/Revenue/ Harvat Hall: G4714 -Other Govt -Conversion- XXXXXX
Recommendation:
Staff recommends proceeding with approving plans and specifications on March 23, 2015 for the
City Hall Lobby, Revenue, Harvat Hall & NDS Renovation Project.
cc: Geoff Fruin, Administration
Dennis Bockenstedt, Finance Department
Doug Boothroy, NDS Department
S:\ENG\ARCHIT-1\Projects\C182CF-1\FRONTE-1\FINAL Memo to City Manager -Approving Plans and Specifications for City Hall Lobby, Revenue, Harvat Hall and NDS 2015
Renovation Project 03 14 2015.doc
04-21-15
4d(5)
Prepared by: Kumi Morris, Public Works Department, 410 E. Washington St., Iowa City, IA 52240 (319)356-5044
RESOLUTION NO.
RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO
SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR
CONSTRUCTION OF THE CITY HALL LOBBY, REVENUE, H VAT HALL &
NDS 2015 RENOVATION PROJECT.
WHEREAS, of has submitted th lowest responsible bid of
$ for construction of the above-named project, and
WHEREAS, funds for his project are available in the following accounts: G4721 City Hall
Remodel for NDS Integra ' n and G4714 Remodel City Hall and Revenue
NOW, THEREFORE, BE IT ESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
1. The contract for the const tion of the above -tamed project is hereby awarded to
subje to the conditjron that awardee secure adequate
performance and payment bond, nsurance certificates, and contract compliance program
statements. ,!
2. The Mayor is hereby authorized to i n a the City Clerk to attest the contract for
construction of the above-named proje s bject to the condition that awardee secure
adequate performance and payment bond, ' surance certificates, and contract compliance
program statements.
3. The City Engineer is authorized to exec a chan a orders as they may become necessary
in the construction of the above-named roject.
Passed and approved this day of 20
MAYOR
Approved y
ATTEST: :�
CITY CLERK City Attorney's ffice
It was moved by
adopted, and upon roll call th
AYES:
and seconded by
were:
the Resolution be
NAYS: ABSENT:
Champion
Dickens
Dobyns
Hayek
Mims
Payne
Throgmorton
S LNG ".I Nk Rc,nlu(n e PA 'd Co-iraa Cm Hall Lobb, RN ,. ,,, Ha ,m Hall R \[)S 11111 Ruim aurn P-uleu-A,a d (1 v u❑ ^1O A t, f.a a -I _..., do.
4/15
BP,�,
Prepared by: Kumi Morris, Public Works Department, 410 E. Washington St., Iowa City, IA 52240 (319)356-5044
RESOLUTION NO. 15-111
RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO
SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR
CONSTRUCTION OF THE CITY HALL LOBBY, REVENUE, HARVAT HALL &
NDS 2015 RENOVATION PROJECT.
WHEREAS, City Construction Newco LLC dba City Construction of Iowa City, IA has submitted
the lowest responsible bid of $797,800 for construction of the above-named project; and
WHEREAS, the bid includes alternate #1 in the amount of $23,800 and alternate #2 in the amount
of $18,500; and
WHEREAS, the total amount of the award of base bid and alternates #1 and #2 is $840,100; and
WHEREAS, funds for this project are available in the following accounts: G4721 City Hall
Remodel for NDS Integration and G4714 Remodel City Hall and Revenue
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
The contract for the construction of the above-named project for the base bid plus
Alternates #1 and #2 is hereby awarded to City Construction Newco LLC dba City
Construction, subject to the condition that awardee secure adequate performance and
payment bond, insurance certificates, and contract compliance program statements.
2. The Mayor is hereby authorized to sign the contract for construction of the above-named
project and the Contractor's Bond, subject to the condition that awardee secure adequate
performance and payment bond, insurance certificates, and contract compliance program
statements.
3. The Assistant City Manager is authorized to execute change orders as they may become
necessary in the construction of the above-named project.
Passed and approved this 21st day of April —120 15
ATTEST: hl c _74� .
CITY—CLERK
It was moved by Mims
adopted, and upon roll call there were:
MAYOR
Approved by
City Attorney's Office
and seconded by Payne the Resolution be
AYES:
NAYS: ABSENT:
X
Botchway
X Dickens
X
Dobyns
X
Hayek
X
Mims
X
Payne
X
Throgmorton
S:\ENGTVr\Resolutions\Prcject ResolutionMW and Contract\City Hall Lobb} Revenue Harvat Hall & NDS 2015 Renovation Project -Award Contract with alternates blank resolution for 04 21 2015.doc
4/15
04-21-15
4d(6)
Prepared by: Kim Sandberg, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5139
RESOLUTION NO. 15-112
RESOLUTION ACCEPTING THE WORK FOR THE 2014 SUMMER SIDEWALK
REPAIR PROJECT
WHEREAS, the Engineering Division has recommended that the work for construction of the
2014 Summer Sidewalk Repair Project, as included in a contract between the City of Iowa City
and Schafbuch Concrete & Foundations Inc. of Iowa City, Iowa, dated August 4, 2014, be
accepted; and
WHEREAS, the Engineer's Report and the performance and payment bond have been filed in the
City Engineer's office; and
WHEREAS, funds for this project are available in the Sidewalk Inspection account # 22710220;
and
WHEREAS, the final contract price is $64,298.75.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT said improvements are hereby accepted by the City of Iowa City, Iowa.
Passed and approved this 21st day of April , 2015.
ATTEST: /7
CITY CLERK
It was moved by Mims
adopted, and upon roll call there were:
AYES:
,A �
MAYOR
Approved by
City Attorney's Office 41 p/fr
and seconded by Payne the Resolution be
NAYS:
ABSENT:
x
Botchway
x Dickens
x
Dobyns
x
Hayek
x
Mims
x
Payne
x
Throgmorton
Pwenglmasterslacptwork. doc
4115
ENGINEER'S REPORT
April 7, 2015
► r 1
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240-1826
(319) 356-5000
(319) 356-5009 FAX
www.icgov.org
City Council
Iowa City, Iowa
Re: 2014 Summer Sidewalk Repair
Dear City Council:
I hereby certify that the construction of 2014 Summer Sidewalk Repair Project has been
completed by Schafbuch Concrete & Foundations Inc. of Iowa City, Iowa in substantial
accordance with the plans and specifications prepared by the City of Iowa City
The project was bid as a unit price contract and the final contract price is $64,298.75.
There were a total of four (4) change or extra work order for the project as described below:
5" Concrete, Truncated Domes, Asphalt Material, Liquidated Damages $4,626.00
1 recommend that the above -referenced improvements be accepted by the City of Iowa City.
Sincerely,
Jason Havel, P.E.
City Engineer
Prepared by: Susan Dulek, Asst. City Attorney, 410 E. Washington Street, Iowa City, IA 52240 (319) 356-5030
RESOLUTION NO. 15-113
RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY
CLERK TO ATTEST AN AMENDMENT TO AGREEMENT WITH
PUBLIC ACCESS TELEVISION, INC. TO EXTEND THE TERM.
WHEREAS, the City has contracted with Public Access Television, Inc. ("PATV") for the
provision of public access and community programming on cable television;
WHEREAS, the current agreement ends April 30, 2015, and City staff and PATV are
negotiating a new three-year agreement; and
WHEREAS, the agreement should be extended by one month to May 31, 2015 to allow
the parties time to complete their negotiations.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
IOWA CITY, IOWA, THAT the Mayor is authorized to sign and the City Clerk to attest to
the Amendment to Agreement, a copy of which is attached.
Passed and approved this 21st day of April , 2015.
ATTEST:
CITY CLERK
Approved by
City Attorney's Office
aL04-21-15
4d(8)
Resolution No. 15-11
]Page 2
It was moved by Mims and seconded by Payne the
Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
x Botchway
x Dickens
x Dobyns
x Hayek
x Mims
x Payne
x Throgmorton
Drafted by: Susan Dulek, Ass't. City Attorney, 410 E. Washington St., Iowa City, IA 52240,319/356-5030
AMENDMENT TO AGREEMENT
This Amendment to Agreement between the City of Iowa City, a municipal corporation
("Iowa City"), and Public Access Television, Inc. ("PATV"), is being entered into in Iowa City,
Iowa.
WHEREAS, Iowa City and PATV entered into a contract entitled Agreement on July 23,
2013 for the provision of public access and community programming on cable television;
WHEREAS, said agreement ends April 30, 2015; and
WHEREAS, the parties are negotiating a new contract and wish to amend said agreement
by extending the term to May 31, 2015 to allow them additional time to finalize a new contract.
IT IS THEREFORE AGREED that:
1. Section 17 is amended by deleting it in its entirety and substituting in lieu thereof the
following new Section 17:
Section 17: This Agreement shall commence upon execution and approval by
the City and end on May 31, 2015, unless terminated earlier, as provided in this
Agreement.
2. All other terms and provisions of said Agreement, not inconsistent with this amendment,
remain in full force and effect.
PUBLIC ACCESS TELEVISION, INC.
BY: lZ t !A 0� CzDATE: �,�i� �5 a01
PATV ACKNOWLEDGMENT
STATE OF IOWA )
) ss:
JOHNSON COUNTY)
This instrument was acknowledged before me on f 2015
Joshua Goding, Executive Director of Public Access V' evision, Inc.
Josh oding `�J
WENDY S. MAYER
Comm"= Numbs 729428
commmovexorn otary Public in a d for the State of Iowa
My Commission expires: -7- 1A
CITY OF IOWA CITY
By: 4 \
Matthew J. Hayek, Mayor
Attest: -)I ��. "-, -9 .
Marian K. Karr, City Clerk
CITY ACKNOWLEDGMENT
April 21, 2015
Date
April 21, 2015
Date
STATE OF IOWA )
) ss:
JOHNSON COUNTY )
On this 21 day of �r ; 2015, before me, the undersigned, a
notary public in and for the State of Iowa, personally appeared Matthew J. Hayek and Marian K.
Karr, to me personally known, who being by me duly sworn, did say that they are the Mayor and
City Clerk, respectively, of said municipal corporation executing the within and foregoing
instrument; that the seal affixed thereto is the seal of said municipal corporation; that said
instrument was signed and sealed on behalf of said municipal corporation by authority of its City
Council; and that the said Mayor and City Clerk as such officers acknowledged that the execution
of said instrument to be the voluntary act and deed of said corporation, by it and by them voluntarily
executed.
lam --e ire- 'k-"
Notary Public in and for the State of Iowa
Approved by: �, �,� r a�at KELLIE K. TUTTLE
�E��x✓�.'<--� �° '�';��-' �om,•l;>.�r� `!umber 221819
City Attorney's Office
Prepared by: Tracy Hightshoe, Neighborhood Services, 410 E. Washington St., Iowa City, IA 52240 319.356.5244
RESOLUTION NO. 15-114
RESOLUTION IN SUPPORT OF THE APPLICATION OF VAN PATTEN HOUSE LLC FOR
WORKFORCE HOUSING TAX INCENTIVES PROGRAM FROM THE IOWA ECONOMIC
DEVELOPMENT AUTHORITY TO CONSTRUCT RESIDENTIAL HOUSING AT 9 S. LINN
STREET AND COMMITTING LOCAL FUNDS TO THE PROJECT.
WHEREAS, Van Patten House LLC intends to apply for Workforce Housing Tax Incentives
from the Iowa Economic Development Authority to assist financing the construction of
residential housing at 9 S. Linn Street;
WHEREAS, as part of the application, the developer requires a resolution by the City
supporting the application and committing local funds;
WHEREAS, timing is critical as the Iowa Economic Development Authority is accepting
applications on a continuous basis and reviews applications in the order received; and
WHEREAS, it is in the best interest of the City to support this residential housing project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
1. The City supports the Van Patten LLC application for Workforce Housing Tax
incentives.
2. The application will include a request for Workforce Housing Tax Incentives for up to 16
dwelling units in the total development.
3. The City commits to providing a local match equal to at least $1,000 per dwelling unit,
and shall enter an agreement with the applicant for such funds.
4. The City Manager is authorized to sign said agreement.
Passed and approved this 21st day of April , 2015.
ATTEST:�`J 7�Crh,tJ
CITY CLERK
Approved by
City Attorney's Office
Resolution No. 15-114
Page 2
It was moved by Mims and seconded by Payne the
Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
x Botchway
_ x Dickens
x Dobyns
x Hayek
x Mims
x Payne
x Throgmorton
I l i
„
Z: 1111,
MI
M�
CITY OF IOWA CITY
UNESCO CITY OF LITERATURE
CITY OF IOWA CITY
MEMORANDUM
Date: April 15, 2015
To: Tom Markus, City Manager
From: Tracy Hightshoe, Neighborhood Services Coordinator
Re: Van Patten Site
ai04-21-15
4d(9)mj
Introduction:
In February of 2015 the Iowa Economic Development Authority (IEDA) started accepting
applications for a new program titled Workforce Housing Tax Incentives to encourage residential
development in Iowa. Housing developers are eligible to receive a refund of state sales, service or
use taxes paid during construction and an investment tax credit up to a maximum of 10% of the
investment directly related to the construction or rehabilitation of housing. There are no rental
restrictions or income limitations on the program, but the average dwelling unit cost for the assisted
units may not exceed $200,000 per unit for new construction.
Kevin Monson, Managing Partner of Van Patten House LLC, submitted a proposal for a new housing
development on the Van Patten site at 9 S. Linn Street and requests City support to submit a
Workforce Housing Tax Incentives application to the IEDA.
History/Background:
The Van Patten building was severely damaged by a fire on September 24, 2011. The building was
demolished due to safety issues and the lot is currently vacant. Van Patten House LLC proposes to
apply for Workforce Housing Tax Incentives to build a new mixed use twelve story building. The
proposal includes retail/office space on the first two floors, sixteen 500 SF loft studio apartments on
four floors, four one bedroom 1,000 SF apartments with a den/office on two floors and two 2,000 SF
two bedroom apartments on the final two floors. The market for these units is young professionals
looking for more affordable, non -student housing in the downtown core.
Sustainability is a major design criterion for the project with a goal of approaching a net zero energy
building. A roof top terrace area for use by the residents for container gardens is contemplated.
Financial Impact:
To be eligible for the program the applicant must receive a resolution of support from City Council
and the City must provide at least a $1,000 per dwelling unit match. The applicant requests that the
sixteen loft studio apartments be considered for the program, which would require at least a $16,000
City match. Matching funds can be in the form of cash or local property tax exemption, rebate,
refund or reimbursement.
Recommendation:
The applicant requests a resolution of support and documentation of project match so that an
application can be filed as soon as possible. IEDA is accepting applications on a continuous first
come, first served based. Once all funding is allocated for the fiscal year, any applications in queue
are placed on a waiting list for the next round of funding. The next round of funding is available July
1, 2015. IEDA does not score the applications based on set criteria, they are reviewed to determine
if the project is eligible or not. The developer reserves the option to return to City Council to request
tax increment financing for this project. If additional financing is to be considered, the request would
go through the normal review process as done for similar projects.
Due to timing, staff recommends submitting a resolution of support with the minimum project match
in order for the project to be considered for funding by IEDA in the next funding round.
-15
4e(1)
Prepared by: Susan Dulek, Assistant City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030
RESOLUTION NO. 15-115
RESOLUTION SETTING PUBLIC HEARING FOR MAY 5, 2015, ON A
PROPOSAL TO CONVEY A SINGLE FAMILY HOME LOCATED AT 403
DOUGLASS COURT.
WHEREAS, the UniverCity Neighborhood Partnership Program is a joint effort between the
University of Iowa and the City to encourage home ownership and reinvestment in designated
neighborhoods surrounding the University of Iowa; and
WHEREAS, the City purchases rental units located in designated neighborhoods surrounding
the University of Iowa, rehabilitates them, and then sells them to income -eligible buyers; and
WHEREAS, the City purchased and rehabilitated a single family home located at 403
Douglass Court, Iowa City; and
WHEREAS, the City has received an offer to purchase 403 Douglass Court for the principal
sum of $102,000 (the amount the City paid to acquire the home), plus the "carrying costs",
which are all costs incurred by the City to acquire the home, maintain it and sell it, including
abstracting and recording fees, interest on the loan to purchase the home, mowing and snow
removal, utilities, real estate taxes, and any costs in excess of $50,000 to repair and rehabilitate
the home; and
WHEREAS, this sale would provide affordable housing in a designated area surrounding the
University of Iowa; and
WHEREAS, this sale is conditioned on the family securing adequate financing for the purchase
of the home.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, that:
The City Council does hereby declare its intent to convey a single family home located at
403 Douglass Court, Iowa City, Iowa, also known as Lot 41 in Wise Addition, Iowa City,
Iowa, for the sum of $102,000, plus the "carrying costs".
2. A public hearing on said proposal should be and is hereby set for May 5, 2015, at 7:00
p.m. in Emma J. Harvat Hall of the Iowa City City Hall, 410 East Washington Street, Iowa
City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter
as posted by the City Clerk, and that the City Clerk be and is hereby directed to cause
notice of said public hearing to be published as provided by law.
Resolution No. 15-115
Page 2
It was moved by Mims
adopted, and upon roll call there were:
AYES: NAYS:
Passed and approved this 21st
Approved by
City Attorney's Office
and seconded by Payne the Resolution be
ABSENT:
Botchway
x Dickens
Dobyns
Hayek
Mims
Payne
Throgmorton
day of April , 2015.
ATTEST: JI c,AAJ
CITY CLERK
Prepared by: Kumi Morris, Public Works Dept., 410 E. Washington St., Iowa City, IA 52240, (319)356-5044
RESOLUTION NO. 15-116
RESOLUTION SETTING A PUBLIC HEARING ON MAY 5, 2015 ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR
THE CONSTRUCTION OF THE CITY OF IOWA CITY PARKING GARAGE
MAINTENANCE PROGRAM 2015 PROJECT, DIRECTING CITY CLERK TO
PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER
TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION.
WHEREAS, funds for this project are available in the Parking Facility Restoration Repair
account # T3004.
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA:
That a public hearing on the plans, specifications, form of contract, and estimate of cost
for the construction of the above-mentioned project is to be held on the 5th day of May,
2015, at 7:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting
is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk.
2. That the City Clerk is hereby authorized and directed to publish notice of the public hearing
for the above-named project in a newspaper published at least once weekly and having a
general circulation in the City, not less than four (4) nor more than twenty (20) days before
said hearing.
3. That the copy of the plans, specifications, form of contract, and estimate of cost for the
construction of the above-named project is hereby ordered placed on file by the City
Engineer in the office of the City Clerk for public inspection.
Passed and approved this 21St day of April, 2015.
MAYOR
Approved by
ATTEST: A, ri
CITY CLERK City Attorney's Office
S.\ENGWRCHITECTURE FILE\Projects\Parking Garage Maintenance Program 2015 through 2018\RFQ\FINAL RFQ for consultant services- City of I— Citc Parking Garage Maintenance Program 2015
through 2018.doc
04/15
Resolution No. 15-116
(Page 2
It was moved by Mims and seconded by Payne the
Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
x Botchway
x Dickens
x Dobyns
x Hayek
x Mims
x Payne
x Throgmorton
w1 t 1CITY OF 04-21-15
IOWA CITY
u4e(4)
��� MEMORANDUM
Date: April 10, 2015
To: Tom Markus, City Manager
From: Chris O'Brien, Director of Transportation Services
Re: Agenda item for April 21, 2015 City Council Meeting
Introduction: The Transportation Services Department is pursuing the City of Iowa City
Parking Garage Maintenance Program 2015 Project with the approved Parking Facility
Restoration Repair budget. The Public Hearing for Plans, Specifications, Form of Contract and
Estimate of Cost will be set at the April 21, 2015 City Council Meeting for May 5, 2015.
History/background: As a part of our ongoing facility maintenance we routinely perform
repairs to concrete, caulk joints, expansion joints, etc., in order to maintain the integrity of the
facilities. This project will primarily consist of concrete repairs and sealant in the Dubuque
Street facility along with minor repairs in the Capitol Street, Tower Place and Chauncey Swan
facilities.
Discussion of Solution: This work will begin in June and finish in October and will result in
temporary loss of spaces to allow for the concrete work to be completed. We intend to have all
facilities operational for the duration of the project.
Conclusion: We enlisted the services of THP Limited Inc., to complete a work detail
and bid documents for the City of Iowa City Parking Garage Maintenance Program 2015
Project. They estimated the cost of this project, including design, is $500,000.00 to be funded
out of parking operations. This project will aid in extending the life of the parking facilities and
help protect against more costly repairs in the future. This project was approved as a part of the
CIP program.
Prepared by: Dennis Bockenstedt, Finance Director, 410 E. Washington St., Iowa City, IA 52240 (319)356-5053
RESOLUTION NO. 15-117
RESOLUTION SETTING PUBLIC HEARING ON
AMENDING THE FY2015 OPERATING BUDGET.
BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that a public hearing will be
held in Harvat Hall, City Hall, 410 East Washington Street, at 7:00 p.m., May 5, 2015, or if said
meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City
Clerk, to permit any citizen to be heard for or against the proposed amendment to the FY2015
Operating Budget.
The City Clerk is hereby directed to give notice of said public hearing and time and place thereof
by publication in the Iowa City Press -Citizen, a newspaper of general circulation in Iowa City, not
less than ten (10) days and not more than twenty (20) days before the time set for such hearing.
Passed and approved this 21st day of April , 20 15.
ATTEST: .[
CITY tLERK
roved by
Z/
City Attorney's Office
It was moved by Mims and seconded by Payne the
Resolution be adopted, and upon roll call there were:
AYES:
NAYS: ABSENT:
x
Botchway
x Dickens
x
Dobyns
x
Hayek
x
Mims
x Payne
x Throgmorton
r04-21-15
CITY OF IOWA CITY 4e(5)
MEMORANDUM
Date: April 13, 2015
To: Tom Markus, City Manager
From: Dennis Bockenstedt, Director of Finance
Re: Budget Amendment #2 for FY2014-2015
Introduction
The Department of Finance requests the City Council set a public hearing for consideration of
the second budget amendment of the FY2015 operating budget.
History/Background
The State of Iowa allows cities to amend the annual operating budget for supplemental
appropriation authority. This may include new or revised revenue and expenditure projections,
transfers between funds, and capital improvement program changes. Increased expenditures
must utilize available fund balance or additional revenue sources as the State does not allow
amendments to increase property taxes.
Budget amendments are submitted to the Finance Department and reviewed for approval by the
Finance Director and City Manager. Requests to carry appropriations over from one year to the
next are also submitted and approved in the same manner. A formal recommendation for a
budget amendment is then prepared for City Council approval.
Discussion of Solutions
This amendment increases overall revenues and transfers -in by $2,955,545, as shown on Line
14 of the attached notice (see Revenues & Other Financing Sources, lines 1-14). The majority
of the revenues being amended are Intergovernmental Revenues and Other Financing Sources.
The proposed changes primarily reflect adjustments to 2015 capital project activity; the largest
capital project adjustment is due to the delay of the Gateway project for one year. Other major
revenue adjustments include a transfer to the Emergency Reserve and the defeasance of the
2009 Parking revenue bonds. Intergovernmental revenues (line 9) are being decreased by
$11,606,736, and Other Financing Sources (line 13) are being increased by $16,080,614.
Miscellaneous revenues (line 12) are being decreased by $1,586,488. Use of Money and
Property revenues (line 8) and Charges for Services revenues (line 10) are being amended
upward by $48,590 and $19,565, respectively.
The section entitled Expenditures & Other Financial Uses (lines 15-27) provides for a decrease
in appropriations of $10,116,327. The majority of the decrease in appropriations is related to the
timing of governmental capital improvement projects (line 22) and total $25,822,082. The next
largest program being amended is for Transfers Out (line 26). This program is being increased
by $9,349,451 and primarily reflects the Landfill loan and Parking reserve transfers to defease
the 2009 Parking revenue bonds; the 2015 capital project adjustments are also significant. The
third largest expenditure item being amended is Business Type/Enterprise expenditures (line
24) which is being increased by $5,303,198. The increase in this program primarily reflects the
actual defeasance payment for the 2009 Parking revenue bonds.
The net budgeted result to cash balances is an increase of $13,071,872 (line 28). The increase
primarily reflects the local option sales tax funds being carried forward for the Gateway Project.
Attached is a detailed list of the budget adjustments for the FY2015 second budget amendment.
Recommendation
The Notice of Public Hearing for the fiscal year ending June 30, 2015 budget amendment is
attached to this memo. The Notice lists May 5, 2015 as the public hearing date for the
proposed amendment. It is recommended that the City Council set the public hearing as listed
and approve publication of the notice as required by law.
M-14 NOTICE OF PUBLIC HEARING
Fotmss3 C1 AMENDMENT OF CURRENT CITY BUDGET
The City Council of IOWA CITY in JOHNSON County, Iowa
will meet at 410 E. WASHINGTON STREET, CITY HALL
at 7:00pm on 5/5115
M—) mete)
,for the purpose of amending the current budget of the city for the fiscal year ending June 30, 2015
text
by changing estimates of revenue and expenditure appropriations in the following functions for the reasons given.
Additional detail is available at the city clerk's office showing revenues and expenditures by fund type and by activity.
Explanation of increases or decreases in revenue estimates, appropriations or available cash:
This is a comprehensive mid -year budget revision including adjustments to the 2015 CIP program, the consolidation of
the Community Development & Housing/Inspection Departments, the defeasance of the 2009 Parking revenue bonds
With debt reserves and a loan from the Landfill fund, the purchase of land for the park system and the landfill, an
increase to police and fire medical expenses, 2014 flood adjustments, and various other changes. Additional detail is
on file with the City Clerk's office.
There will be no increase in tax levies to be paid in the current fiscal year named above related to the proposed
budget amendment. Any increase in expenditures set out above will be met from the increased non -property tax
revenues and cash balances not budgeted or considered in this current budget.
Marian Karr, City Clerk
City Clerk/ Finance Officer Name
Total Budget
as certified
or last amended
Current
Amendment
Total Budget
after Current
Amendment
Revenues & Other Financina Sources
Taxes Levied on Property
1
51,608,730
0
51,608 730
Less: Uncollected Property Taxes -Levy Year
2
0
0
0
Net Current Property Taxes
3
51,608,730
0
51,608,730
Delinquent Property Taxes
4
0
0
0
TIF Revenues
5
652,624
0
652,624
Other City Taxes
6
2,594,500
0
2,594,500
Licenses & Permits
7
1,580,852
0
1,980,852
Use of Money and Property
8
2,354,073
48,590
2,402,663
Intergovernmental
9
56,762,868
-11,606,736
45,156,132
Charges for Services
10
42,402,911
19,565
42,422,476
Special Assessments
11
0
0
0
Miscellaneous
12
5,305,704
-1,586,488
3,719,216
Other Financing Sources
13
43,401,916
16,080,614
59,482,530
Total Revenues and Other sources
14
206,664,178
2,955,545
209,619,723
ExRenditures & Other Financing Uses
Public Safety
15
22,562,862
450,381
23,013 243
Public Works
7,595,416
5,549
7,600,965
Health and Social Services
303,841
20,000
323,841
Culture and Recreation
13,235,262
296,217
13,531,479
Communityand Economic Development
gA20
13,633,481
278,659
13,912,140
General Government
8,127,302
2,300
8,129,602
Debt Service
17,315,399
0
17,315,399
Capital Projects
22
67,338,478
-25,822,082
41,516,396
Total Government Activities Expenditures
23
150,112,041
-24,768,976
125,343,065
Business Type / Enterprises
24
66,737,176
5,303,198
72,040,374
Total Gov Activities & Business Expenditures
25
216,849,217
-19,465,778
197,383,439
Transfers Out
26
36,588,884
9,349,451
45,938,335
Total Expend ituresrrronsfers out
27
253,438,101
-10,116,327
243,321,774
Excess Revenues & Other Sources Over
(Under) ExpendltureslTransfers Out Fiscal Year
28
-46,773,923
13,071,872
7777777
-33,702,051
�7777
Beginning Fund Balance July 1
2ql
166,594,079
166,594,079
EndingFund Balance June 30
30
119,820,156
13,071,8721
132,892,028
Explanation of increases or decreases in revenue estimates, appropriations or available cash:
This is a comprehensive mid -year budget revision including adjustments to the 2015 CIP program, the consolidation of
the Community Development & Housing/Inspection Departments, the defeasance of the 2009 Parking revenue bonds
With debt reserves and a loan from the Landfill fund, the purchase of land for the park system and the landfill, an
increase to police and fire medical expenses, 2014 flood adjustments, and various other changes. Additional detail is
on file with the City Clerk's office.
There will be no increase in tax levies to be paid in the current fiscal year named above related to the proposed
budget amendment. Any increase in expenditures set out above will be met from the increased non -property tax
revenues and cash balances not budgeted or considered in this current budget.
Marian Karr, City Clerk
City Clerk/ Finance Officer Name
Budget Amendment #2
Fiscal Year 2014-2015 Budget
Description
Other Professional Services
Amount
Totals
Use of Money and Property
480
Police storage rental
Land & Building Rental
Parking loan interest to Landfill
Interest on Loans
48,590
48,590
Police operating equipment
Intergovernmental
100,000
Fire storage rental
Land & Building Rental
UniverCity donation code correction
University of Iowa
(100,000)
149,610
State 2014 flood grant
Other State Grants
21,192
NDS department account restructure
Flood buyout program adjustment
Other State Grants
(550,000)
Worker's Comp -Medical Expense
2015 CIP adjustments
Other State Grants
(6,303,915)
2015 CIP adjustments
Federal Grants
(4,891,528)
FEMA 2014 disaster grant
FEMA Reimbursements
191,925
State 2014 flood grant
State Disaster Assistance
25,590
(11,606,736)
Charges for Services
Police special revenue
Special Police Services
19,565
19,565
Miscellaneous
UniverCity donation code correction
Contrib & Donations
100,000
2015 CIP adjustments
Contrib & Donations
154,031
2015 CIP adjustments
Reimb of Expenses
(1,000,000)
2015 CIP adjustments
From Equipment
(790,000)
Category correction
Sale of Equipment
(50,519)
(1,586,488)
Other Financing Sources
2015 CIP adjustments
Bond Sales
(95,723)
2015 CIP adjustments
From Airport Operations
117,955
2015 CIP adjustments
From Landfill Operations
35,000
2015 CIP adjustments
From Parking Operations
(603,775)
2015 CIP adjustments
From Refuse Operations
100,000
2015 CIP adjustments
From Road Use Tax
235,000
2015 CIP adjustments
From Stormwater
50,000
2015 CIP adjustments
From Wastewater Operations
(700,000)
2015 CIP adjustments
From Water Operations
(1,346,000)
2015 CIP adjustments
General Fund CIP Funding
100,000
2015 CIP adjustments
Interfund Loan Proceeds
6,000,000
2015 CIP adjustments
Local Option Taxes
3,594,958
2015 Emergency Reserve contribution
Misc Transfers In
1,338,516
Category correction
Sale of Equipment
50,519
Energy Efficiency projects to General fund
Misc Transfers In
48,924
Landfill loan to Parking fund
Interfund Loan Proceeds
2,495,350
Parking debt reserves to defease bonds
Debt Service i
3,100,325
Parking fund loan payment to Landfill
Interfund Loan Repayment
624,172
Sale of N. Commerce lots
Sale of Land
799,393
Transit bus reserve transfers
From Transit Ops
136,000
16,080,614
Total Revenues & Other Sources 2,955,545
Public Safety
St. Ambrose professional services
Other Professional Services
10,000
Electric utility adjustment
Electricity
480
Police storage rental
Land & Building Rental
7,280
Police overtime
Overtime Wages
20,000
Police operating equipment
Other Operating Equipment
100,000
Fire storage rental
Land & Building Rental
7,480
Fire vehicle replacement to Equipment
City Vehicle Replacement Chgbk
149,610
Fire overtime
Overtime Wages
30,182
NDS department account restructure
Various
(274,651)
Police/Fire medical expenses
Worker's Comp -Medical Expense
400,000 450,381
Public Works
Street paint
Paint Supplies
17,000
Flood services
Other Operating Services
10,479
Flood supplies
Sand
22,206
Snow removal salt purchases
Salt
127,000
Energy Efficiency projects to General fund
Contracted Improvements
(171,136)
5,549
Health and Social Services
Temporary homless shelter
Aid to Agencies
20,000
20,000
Culture and Recreation
Chadik property acquisition
Consultant Services
6,883
Chadik property acquisition
Other Professional Services
7,305
Chadik property acquisition
Land Acquisition
280,000
Cemetery lot purchases
Purchases For Resale
2,029
296,217
Community & Economic Development
NDS department account restructure
Various
274,651
Sustainability activity created
Consultant Services
32,806
Energy Efficiency projects to General fund
Contracted Improvements
171,136
Economic Development grant correction
Economic Development Asst
(58,000)
TIF rebate correction
TIF Tax Rebate
(141,934)
278,659
General Government
City Clerk scanning services
Scanning/Microfilm Services
9,000
Contingency to temp homeless shelter
Contingency
(20,000)
GovDelivery e -subscription
Subscriptions
13,300
2,300
Capital Proiects
2015 CIP adjustments
Building Improvement
378,923
2015 CIP adjustments
Contracted Improvements
(26,013,280)
2015 CIP adjustments
Consultant Services
50,000
Fiber Optic Project to Internal Service Funds
Contracted Improvements
(237,725)
(25,822,082)
Business-Type/Enterprises
New parking meters
Other Operating Equipment
23,250
Landfill loan interest expense
Interest Expense
48,590
Defease 2009 parking revenue bonds
Revenue Bonds Principal
6,605,000
Defease 2009 parking revenue bonds
Revenue Bonds Interest
536,301
Landfill land acquisition
Land Acquisition
370,000
2014 Flood expenses
Other Operating Services
84,430
Storm water/drainage contract improvements
Contracted Improvements
113,900
2014 Flood expenses
Other Operating Equipment
171,470
Cable TV building repairs
Heating Equipment R&M Services
6,272
Earth Channel annual fee
Misc Services & Charges
4,490
2015 CIP adjustments
Consultant Services
(133,684)
2015 CIP adjustments
Other Operating Equipment
(352,619)
2015 CIP adjustments
Interest Expense
166,598
2015 CIP adjustments
Contracted Improvements
(2,340,800)
5,303,198
Transfers Out
2015 CIP adjustments
2015 CIP adjustments
2015 Emergency Reserve contribution
Airport loan payoff to Landfill fund
Energy Efficiency projects to General fund
Landfill loan to Parking fund
Parking debt reserves to defease bonds
Parking fund loan payment to Landfill
Transit bus reserve transfers
Capital Project Funding
Interfund Loan
Misc Transfers Out
Interfund Loan
Misc Transfers Out
Interfund Loan
Debt Service Funding
Interfund Loan
Improvement Reserve Funding
1,772,762
(166,598)
1,338,516
480,000
48,924
2,495,350
3,100,325
144,172
136,000 9,349,451
Total Expenditures & Transfers Out (10,116,327)
G44-1 -13
4d(7)
Prepared by: Jason Havel, City Engineer, 410 E. Washington St., Iowa City, IA 52240 319,356-5410
RESOLUTION NO. 15-118
RESOLUTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE, TO APPROVE
REIMBURSEMENT FOR UTILITY RELOCATIONS IN THE FIRST AVENUE GRADE
SEPARATION PROJECT.
WHEREAS, the City of Iowa City is proceeding with the First Avenue Grade Separation Project (the
"Project"); and
WHEREAS, there are present in the First Avenue and railroad right-of-way ("ROW') a number of utilities that
will need to be relocated at the City's cost; and
WHEREAS, the relocation of utilities will include the relocation of underground utilities and the
undergrounding of aerial utilities within the project area; and
WHEREAS, the utilities in question require that they handle relocation of their own facilities, followed by
reimbursement by the City; and
WHEREAS, authorization of the City Manager, or designee, to reimburse the utilities for the costs
associated with relocation of their facilities in the First Avenue and railroad ROW is in the City's best
interest; and
WHEREAS, funds for this project are available in the 1st Ave/IAIS RR Crossing Improvements account #
S3871.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA,
THAT:
The City Manager, or designee, is hereby authorized and directed to negotiate and approve the
reimbursement for utilities relocating their facilities in the First Avenue and Iowa Interstate Railroad right-of-
way, and other areas within the project area as part of the First Avenue Grade Separation Project; to sign
agreement(s) for said relocation of utilities, and to manage said agreement(s).
Passed and approved this 21st day of April , 20 15
ATTEST: / I �/ .
CITY CLERK
Approved b
City Attorney's Office
Resolution No.
Page 2
15-118
It was moved by Mims and seconded by Botchway the
Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT: ABSTAIN:
x Botchway
x Dickens
x Dobyns
x Hayek
x
Mims
Payne x
x Throgmorton
Prepared by: Robert Miklo, Senior Planner, 410E. Washington St., Iowa City, IA 52240 (319) 356-5240 (SUB15-00005)
RESOLUTION NO. 15-119
RESOLUTION APPROVING THE PRELIMINARY AND FINAL PLATS OF
SILVER SLOPE PARTS ONE AND TWO, IOWA CITY, IOWA.
WHEREAS, the owners, Hieronymus Family Partnership and John and Beth Hieronymus, filed with
the City Clerk the preliminary and final plats of Silver Slope Parts One and Two, Iowa City, Iowa,
Johnson County, Iowa; and
WHEREAS, said subdivision is located on the following -described real estate in Iowa City, Johnson
County, Iowa, to wit:
COMMENCING AT THE SOUTHEAST CORNER OF COURT HILL ADDITION PART 12,
IOWA CITY, IOWA, IN ACCORDANCE WITH THE PLAT THEREOF RECORDED IN
PLAT BOOK 7, AT PAGE 18, IN THE RECORDS OF THE JOHNSON COUNTY
RECORDER'S OFFICE; THENCE N01°16'59"W, ALONG THE EAST LINE OF SAID
COURT HILL ADDITION PART 12, A DISTANCE OF 653.08 FEET; THENCE
S73002'15"E, 858.85 FEET; THENCE S27038'05"E, 260.25 FEET; THENCE S01030'01"E,
562.70; THENCE S87°35'12"W, 340.00 FEET; THENCE N01°30'01"W, 527.19 FEET;
THENCE S87035'12"W, 130.00 FEET; THENCE S01°30'01"E, 514.00 FEET; THENCE
S87035'12"W, 321.49 FEET; THENCE N01°20'33"W, 312.32 FEET; THENCE
S87°35'59"W, 141.70 FEET; THENCE N01°16'59"W, 117.78 FEET, TO SAID POINT OF
BEGINNING.
SAID RESULTANT TRACT OF LAND CONTAINS 16.88 ACRES, MORE OR LESS, AND
IS SUBJECT TO EASEMENTS AND RESTRICTIONS OF RECORD.
WHEREAS, the Department of Neighborhood and Development Services and the Public Works
Department examined the proposed preliminary and final plat and subdivision, and recommended
approval; and
WHEREAS, the Planning and Zoning Commission examined the preliminary plat and, after due
deliberation, recommended acceptance and approval of the plat; and
WHEREAS, a dedication has been made to the public, and the subdivision has been made with the
free consent and in accordance with the desires of the owners and proprietors; and
WHEREAS, said final plat and subdivision are found to conform with Chapter 354, Code of Iowa
(2015) and all other state and local requirements.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, THAT:
1. The said preliminary and final plat and subdivision located on the above-described real estate
be and the same are hereby approved.
2. The City accepts the dedication of the streets and easements as provided by law and
specifically sets aside portions of the dedicated land, namely streets, as not being open for
public access at the time of recording for public safety reasons.
Resolution No. 15-119
Page 2
3. The Mayor and City Clerk of the City of Iowa City, Iowa, are hereby authorized and directed,
upon approval by the City Attorney, to execute all legal documents relating to said
subdivision, and to certify a copy of this resolution, which shall be affixed to the final plat after
passage and approval by law. The City Clerk shall record the legal documents and the plat at
the office of the County Recorder of Johnson County, Iowa at the expense of the
owner/subdivider.
Passed and approved this 21st day of
MAYOR
ATTEST:_,«
CITY CLERK
20�.
Approved by
,A., 1 'o'v .
'CIty Attorney's Office I f I& k -
It was moved by Payne and seconded by sotchway the Resolution be
adopted, and upon roll call there were:
AYES:
NAYS:
ABSENT:
X
Botchway
X Dickens
X
Dobyns
X
Hayek
X
Mims
X
Payne
X
Throgmorton
PWftemplates/P,el and Final Plat - Resolution.doc.doc
STAFF REPORT
To: City Council
Item: SUB15-00005 and SUB15-00006
Silver Slope — Parts One and Two
GENERAL INFORMATION:
Applicant:
Contact Person:
Email:
Prepared by: Robert Miklo
Date: April 21, 2015
John Hieronymus
and Hieronymus Family Partnership
3322 Muscatine Avenue
Iowa City, IA 52240
Duane Musser
1917 S. Gilbert Street
Iowa City, IA 52240
d.musser@mmsconsultants.net
Requested Action: Final plat approval
Purpose: Silver Slope - Part One, which includes 1 single
family lot and one outlot for permanent open space,
and Silver Slope - Part Two, which includes 19
single family lots and 1 multifamily lot.
Location:
Size:
Existing Land Use and Zoning:
Surrounding Land Use and Zoning:
Northwest corner of Muscatine Avenue and Scott
Boulevard
Part One — 4.75 acres
Part Two —12.14 acres
RS -5 residential and undeveloped and RM -12
undeveloped
North: Ralston Creek, P1 & RS -5
South: Single family, RS -5
East: Multi -family, RM -12 (under construction)
and Scott Park, P1
West: Single family, RS -5
Comprehensive Plan: Southeast Planning District Plan shows multi -family
at the corner of Muscatine Ave and Scott Boulevard
and single family on the remainder of the property.
Neighborhood Open Space District: SE -1 Court Hill/Lucas
File Date: March 24, 2015
60 -Day Limitation Period: May 23, 2015
BACKGROUND INFORMATION:
The applicants, John Hieronymus and Hieronymus Family Partnership, have submitted the final
plats for Silver Slope — Part One a 1 -lot, 4.75 -acre subdivision, and Silver Slope — Part Two a 20 -lot,
12.14 -acre subdivision located at the northwest corner of the intersection on of Scott Boulevard and
Muscatine Avenue.
ANALYSIS:
The final plats of Silver Slope — Part One, and Silver Slope — Part Two are in general compliance
with the preliminary plat and subdivision regulations. Legal papers and construction drawings are
currently being reviewed by staff. It is anticipated that these documents will be approved prior to
the April 21 Council Meeting.
Neighborhood parkland or fees in lieu of: The Neighborhood Open Space Plan identifies the
proposed subdivision as part of the Court Hill/Lucas Neighborhood Open Space District (SE1).
The Neighborhood Open Space Ordinance requires the dedication of 0.11 acres of property, or
the payment of fees in lieu of for Part One, and 0.45 acres or payment of fees in lieu of for Part
Two. The Parks and Recreation Department has chosen fees in lieu of land dedication. The fee
will be equivalent to the value of 4862 square feet of property for Part One, and the equivalent of
19,602 square feet of property for Part Two. This requirement should be addressed in the legal
papers.
Infrastructure Fees: Infrastructure fees include $415 per acre for water main extension fees.
Payment of these fees will be addressed in the legal papers.
STAFF RECOMMENDATION:
Staff recommends approval of SUB15-00005, the final plat of Silver Slope — Part One, a 1 -lot,
4.75 acre residential subdivision, and SUB15-00006, the final plat of Silver Slope Part Two, a 20 -
lot, 12.14 -acre subdivision located at the northwest corner of the intersection of Scott Boulevard
and Muscatine Avenue subject to approval of construction drawings and legal papers by the City
Engineer and City Attorney.
ATTACHMENTS:
Final plats �/
Approved by: 7 .�" Y
John Yapp, Development Services Coordinator,
Department of Neighborhood and Development Services
PCD\Staff Reports\final plat staff report.docx
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Development Item
SUB14-00008 & SUB15-00005: Discussion of an application
submitted by John Hieronymus and the Hieronymus Family
Partnership for a rezoning of 1.36 acres from Low Density Single
Family (RS -5) zone to High Density Single Family (RS -12) zone and
for a preliminary and final plat of Silver Slope, a 21 -lot 16.88 -acre
residential subdivision located north of Muscatine Avenue and
west of Scott Boulevard.
3TC
CITY Of IOLVA CITY
Scale: 1"=200' CITY OF 101TA CITY
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SITE LOCATION: Silverslope SUB14-00008/REZ14-00008
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PRELIMINARY PLAT
SILVER SLOPE
nMMA
,_
CITY of IOWA CITY
Prepared by: Susan Dulek, Assistant City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030
RESOLUTION NO.
RESOLUTION APPROVING A PURCHASE AGREEMENT BETWEEN THE CITY
OF IOWA CITY AND RONALD WADE TRUST FOR LOT 7 CIF THE NORTH
AIRPORT DEVELOPMENT SUBDIVISION AND AUTHORI?1Nqf CONVEYANCE
IN ACCORDANCE THEREWITH AND RESCINDING RESOLUTION NO. 14-325.
WHEREAS, The North Airport Development Subdivision
been marketed for sale�o the general public;
WHEREAS, the City had hqgotiated a purchase agreeme
for $185,000, and it requiresNCity Council approval;
mmercial lots which have
Ronald Wade Trust for Lot 7
WHEREAS, the City had previo ly approved a purchase a reement for Lot 7 in Resolution No.
14-325, but the buyer decided ag
in purchasing Lot 7 ring its period of due diligence and
terminated the agreement; and
WHEREAS, following public hearing, t City finds t at said purchase agreement should be
approved and that the property should be nveyed i accordance therewith.
NOW, THEREFORE, BE IT RESOLVED
CITY, IOWA, THAT:
1. The purchase agreement with
COUNCIL OF THE CITY OF IOWA
is approved.
2. Upon the direction of the City Aft ne , the Ma r and the City Clerk are authorized to
execute all documents necessa t dispose of id property in accordar� with said
purchase agreement. C,
.--w
3. Resolution No. 14-325 is resci d.
' s
Passed and approved this day of
cry
MAYOR
Approved by
ATTEST:
CITY CLERK City Attorney's Office
Prepared by: Susan Dulek, Assistant City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030
RESOLUTION NO. 15-120
RESOLUTION APPROVING A PURCHASE AGREEMENT BETWEEN THE CITY
OF IOWA CITY AND RONALD WADE TRUST FOR LOT 7 OF THE NORTH
AIRPORT DEVELOPMENT SUBDIVISION AND AUTHORIZING CONVEYANCE
IN ACCORDANCE THEREWITH AND RESCINDING RESOLUTION NO. 14-325.
WHEREAS, The North Airport Development Subdivision includes commercial lots which have
been marketed for sale to the general public;
WHEREAS, the City had negotiated a purchase agreement with Ronald Wade Trust for Lot 7
for $185,000, and it requires City Council approval;
WHEREAS, the City had previously approved a purchase agreement for Lot 7 in Resolution No.
14-325, but the buyer decided against purchasing Lot 7 during its period of due diligence and
terminated the agreement; and
WHEREAS, following public hearing, the City finds that said purchase agreement should be
approved and that the property should be conveyed in accordance therewith.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
1. The purchase agreement with Ronald Wade Trust is approved.
2. Upon the direction of the City Attorney, the Mayor and the City Clerk are authorized to
execute all documents necessary to dispose of said property in accordance with said
purchase agreement.
3. Resolution No. 14-325 is rescinded.
Passed and approved this 21st day of April '2015.
MAYOR
ATTEST:QA,�_)
CITY CLERK
Approved by
City Attorney's Office
Resolution No.
]Page 2
15-120
It was moved by Payne and seconded by Dobyns the
Resolution be adopted, and upon roll call there were:
AYES: DAYS: ABSENT:
x Botchway
x Dickens
x Dobyns
x Hayek
x Miles
x Payne
x Throgmorton
Prepared by: Daniel Scott, Project Engineer, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5144
RESOLUTION NO. 15-121
RESOLUTION APPROVING PLANS, SPECIFICATIONS, FORM OF CON-
TRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE 2015
LANDFILL CHEMICAL STORAGE BUILDING REPLACEMENT PROJECT,
ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID,
DIRECTING CITY CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXING
TIME AND PLACE FOR RECEIPT OF BIDS.
WHEREAS, notice of public hearing on the plans, specifications, form of contract and estimate of
cost for the above-named project was published as required by law, and the hearing thereon held;
and
WHEREAS, funds for this project are available in the Landfill account # L3325.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA THAT:
1. The plans, specifications, form of contract and estimate of cost for the above-named
project are hereby approved.
2. The amount of bid security to accompany each bid for the construction of the above-
named project shall be in the amount of 10% (ten percent) of bid payable to Treasurer,
City of Iowa City, Iowa.
3. The City Clerk is hereby authorized and directed to publish notice, not less than 4 and not
more than 45 days before the date for filing the bids, for the receipt of bids for the
construction of the above-named project in a newspaper published at least once weekly
and having a general circulation in the city.
4. Sealed bids for the above-named project are to be received by the City of Iowa City, Iowa,
at the Office of the City Clerk, at the City Hall, before 3:00 p.m. on the 12th day of May,
2015. At that time, the bids will be opened by the City Engineer or his designee, and
thereupon referred to the City Council of the City of Iowa City, Iowa, for action upon said
bids at its next regular meeting, to be held at the Emma J. Harvat Hall, City Hall, Iowa City,
Iowa, at 7:00 p.m. on the 19 day of May, 2015, or at a special meeting called for that
purpose.
Passed and approved this 21st day of April 120 15
Approved by
ATTEST:i
CITY LERK City Attorney's Offi y�
pwengtrnasters\res appp&s.doc 3/15 _'// /
Resolution No.
]Page 2
15-121
It was moved by Dobyns and seconded by Botchway the
Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
x Botchway
_ x Dickens
x Dobyns
x Hayek
x Mims
x Payne
x Throgmorton
Prepared by: Jason Havel, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5410
RESOLUTION NO. 15-122
RESOLUTION APPROVING PLANS, SPECIFICATIONS, FORM OF COW
TRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE EAST
HARRISON STREET RECONSTRUCTION PROJECT, ESTABLISHING
AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY
CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXING TIME AND PLACE
FOR RECEIPT OF BIDS.
WHEREAS, notice of public hearing on the plans, specifications, form of contract and estimate of
cost for the above-named project was published as required by law, and the hearing thereon held;
and
WHEREAS, funds for this project are available in the Harrison St Reconstruction account #S3806.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA THAT:
The plans, specifications, form of contract and estimate of cost for the above-named
project are hereby approved.
2. The amount of bid security to accompany each bid for the construction of the above-
named project shall be in the amount of 10% (ten percent) of bid payable to Treasurer,
City of Iowa City, Iowa.
3. The City Clerk is hereby authorized and directed to publish notice, not less than 4 and not
more than 45 days before the date for filing the bids, for the receipt of bids for the
construction of the above-named project in a newspaper published at least once weekly
and having a general circulation in the city.
4. Sealed bids for the above-named project are to be received by the City of Iowa City, Iowa,
at the Office of the City Clerk, at the City Hall, before 2:30 p.m. on the 13th day of May,
2015. At that time, the bids will be opened by the City Engineer or his designee, and
thereupon referred to the City Council of the City of Iowa City, Iowa, for action upon said
bids at its next regular meeting, to be held at the Emma J. Harvat Hall, City Hall, Iowa City,
Iowa, at 7:00 p.m. on the 19 day of May, 2015, or at a special meeting called for that
purpose.
Passed and approved this 21st day of April _,20 15
MAYOR
ATTEST: )*](a 4<
CITY -CLERK
Y
ed by
.`
City Attorney's Office
Resolution No.
Page 2
15-122
It was moved by Mims and seconded by Dobyns the
Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
x Botchway
x Dickens
x Dobyns
x Hayek
x Mims
x Payne
x Throgmorton
..ui
CITY OF IOWA CITY -
MEMORANDU M
Date: April 14, 2015
To: Tom Markus, City Manager
From: Dennis Bockenstedt, Director of Finance
Re: Resolutions for 2015 General Obligation Bond Issue
There are six resolutions on the issuance of the 2015 General Obligation bonds for the formal
City Council meeting on May 5. The first two resolutions are to institute the proceedings for the
issuance of Essential Corporate Purpose Bonds in the amount of $6,500,000 for public
improvements and in the amount of $750,000 for urban renewal projects. Our bond attorney,
Mark Cory, reviews our projects to determine under which purpose they should be classified.
The projects that are deemed Essential Corporate Purpose by Iowa state code do not have a
$700,000 project expense cap and are not subject to reverse referendum.
The next three resolutions are to institute the proceedings for the issuance of General Corporate
Purpose Bonds. This classification of bonds restricts the city from issuing more than $700,000
in general obligation bonds per project and subjects the city to a reverse referendum within 30
days of adoption of the resolution. These resolutions are for $700,000 for public building
improvements, $150,000 for recreation and trail improvements, and $700,000 for joint
city/school recreation facilities.
Attached is a summary of the capital projects being funded by the 2015 general obligation bond
issue. These projects are identified by their purpose classification. The project totals are
$7,672,457 and the anticipated bond issue amount is $7,785,000. The difference between the
project costs and the bond issue amount is the issuance expenses that include bond attorney
fees, publications, financial advisor fees, paying agent fees, and the underwriter's discount. The
estimated amount for issuance costs is $112,543 which is approximately 1.5% of the project
totals.
The resolution totals to institute proceedings for the 2015 general obligation bond issue amount
to $8,800,000. The City's bond attorney typically sets the resolution amounts higher than the
estimated bond issue as a contingency for potential changes. In the event that the bond issue
costs come in higher than expected or if a project budget should require an unanticipated
change, the bond issue totals could change, but it would not require holding an additional public
hearing for the difference. The sixth and final resolution is to direct the advertisement and sale
of the 2015 general obligation bonds. The amount of the bond issue to be advertised is
$7,785,000 but is subject to change as discussed above.
Proiect Name
Descriotion
General
Purpose -
Essential Public
Purpose BuildinSa
General
General
Purpose-
Purpose -
Trails &
Joint City/
Recreation
School
Riverfront Crossings
Improvements in the Riverfront
$6,206,158
$ 666,299
$ 100,000
$ 700,000
Redevelopment
Crossings district of the City -University
$ 200,000
(Urban Renewal)
urban renewal area
To replace carpet on the first floor and
City Hall -Other Projects
basement offices of City Hall;
$ 100,000
landscaping to the building exterior.
City Hall Remodel -
To remodel the 2nd floor of City Hall to
$ 466,299
NDS 2nd Floor
accommodate new offices, a restroom,
and meeting rooms.
Adds fiber optic cable in city right-of-way
Fiber Optic Infill Program
to connect the city's computer and
$ 100,000
communication systems
CBD Streetscape Project
Implement CBD streetscape
$ 350,000
(Urban Renewal)
improvements
Riverside Drive Pedestrian
Design of a tunnel under the railroad
Tunnel (Urban Renewal)
bridge or Riverside Drive for pedestrian
$ 100,000
sidewalk access
Lower City Park Emergency
Add a secondary emergency access
$ 220,000
Access Road
road into Lower City Park
Mercer Park Playground
Playground facility upgrades and
$ 150,000
improvements at Mercer Park
Intra -City Bike Trails
Construction and repair of bike trails
$ 50,000
Willow Creek/Kiwanis Park
Planning and construction of Willow
Master Plan & Splash Pad
Creek and Kiwanis Park improvements
$ 350,000
including a splash pad
Elementary School
To construct a joint facility with the Iowa
Recreation Facility
City Community School District for
$ 700,000
Partnership
additional recreation facilities in new
elementary school
Tennis Court/Pickle Ball
To resurface tennis courts in Mercer
$ 70,000
Court Resurfacing
Park and add a new pickle ball court
Youth Sports Complex
Feasibility study for constructing a youth
Feasibility Study
sports complex at the 420th Street
$ 50,000
industrial park
Harrison Street
Reconstruct Harrison Street from
$ 500,000
Reconstruction
Dubuque Street to Clinton Street
Sidewalk Infill Program
To construct sidewalks where gaps in the
$ 100,000
system exist
Burlington & Clinton Street
Reconstruction of the Clinton and
$ 840,000
Intersection Improvements
Burlington Street intersection
1 st Ave/IAIS RR Crossing
Lowers First Ave and creates bridge for
$3,050,000
Grade Separation
railroad to eliminate RR crossing
Dubuque Street/1-80
Constructs bridge for pedestrian traffic
$ 276,158
Pedestrian Bridge
Interstate 80
GO Bond 2015A Project
$6,206,158
$ 666,299
$ 100,000
$ 700,000
Totals
Public Hearing Amount $7,250,000 $ 700,000 $ 150,000 $ 700,000
Whereupon, the Mayor declared the hearing on the issuance of the Bonds to be closed.
The Council then considered the proposed action and the extent of objections thereto.
Whereupon, Council Member Payne introduced and delivered to the
Clerk the Resolution hereinafter set out entitled "RESOLUTION INSTITUTING
PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE ISSUANCE OF NOT TO
EXCEED $6,500,000 GENERAL OBLIGATION BONDS", and moved:
x❑ that the Resolution be adopted.
❑ to ADJOURN and defer action on the Resolution and the proposal to institute
proceedings for the issuance of bonds to the meeting to be held at
.M. on the day of , 2015, at this place.
Council Member Botchway seconded the motion. The roll was called and
the vote was,
AYES: Botchway, Dobyns, Hayek, Mims,
Payne, Throgmorton
NAYS: None
ABSENT: Dickens
Whereupon, the Mayor declared the measure duly adopted.
Resolution No. 15-123
RESOLUTION INSTITUTING PROCEEDINGS TO TAKE
ADDITIONAL ACTION FOR THE ISSUANCE OF NOT TO
EXCEED $6,500,000 GENERAL OBLIGATION BONDS
WHEREAS, pursuant to notice published as required by law, the City Council has held a
public meeting and hearing upon the proposal to institute proceedings for the issuance of not to
exceed $6,500,000 General Obligation Bonds, for the essential corporate purposes, in order to
provide funds to pay the costs of:
a) the opening, widening, extending, grading, and draining of the right-of-way of streets,
sidewalks, highways, avenues, alleys, public grounds, and market places, pedestrian
underpasses and overpasses; the construction, reconstruction, and repairing of any street
improvements; the acquisition, installation, and repair of traffic control devices and street
lighting; and the acquisition of real estate needed for any of the foregoing purposes;
-3-
b) the acquisition, construction, reconstruction, extension, improvement, and equipping
of works and facilities useful for the collection, treatment, and disposal of sewage and
industrial waste in a sanitary manner, and for the collection and disposal of surface
waters and streams;
c) the acquisition, construction, reconstruction, enlargement, improvement, and repair of
bridges, culverts, retaining walls, viaducts, underpasses, grade crossing separations, and
approaches thereto;
d) the rehabilitation and improvement of parks already owned, including the removal,
replacement and planting of trees in the parks, and facilities, equipment, and
improvements commonly found in city parks;
e) the acquisition, construction, reconstruction, improvement, repair, and equipping of
waterworks, water mains, and extensions, and real and personal property, useful for
providing potable water to residents of a city,
and has considered the extent of objections received from residents or property owners as to the
proposed issuance of Bonds; and following action is now considered to be in the best interests of
the City and residents thereof.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF IOWA CITY, STATE OF IOWA:
Section 1. That this Council does hereby institute proceedings and take additional action
for the authorization and issuance in the manner required by law of not to exceed $6,500,000
General Obligation Bonds, for the foregoing essential corporate purposes.
Section 2. This Resolution shall serve as a declaration of official intent under Treasury
Regulation 1.150-2 and shall be maintained on file as a public record of such intent. It is
reasonably expected that the general fund moneys may be advanced from time to time for capital
expenditures which are to be paid from the proceeds of the above Bonds. The amounts so
advanced shall be reimbursed from the proceeds of the Bonds not later than eighteen months
after the initial payment of the capital expenditures or eighteen months after the property is
placed in service. Such advancements shall not exceed the amount authorized in this Resolution
unless the same are for preliminary expenditures or unless another declaration of intention is
adopted.
-4-
PASSED AND APPROVED this 21st day of April, 2015.
ATTEST:
City erk
40AL&;:� 4
Mayor
-5-
Whereupon, the Mayor declared the hearing on the issuance of the Bonds to be closed.
The Council then considered the proposed action and the extent of objections thereto.
Whereupon, Council Member Mims introduced and delivered to the
Clerk the Resolution hereinafter set out entitled "RESOLUTION INSTITUTING
PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE ISSUANCE OF NOT TO
EXCEED $750,000 GENERAL OBLIGATION BONDS", and moved:
0 that the Resolution be adopted.
to ADJOURN and defer action on the Resolution and the proposal to institute
proceedings for the issuance of bonds to the meeting to be held at
.M. on the day of , 2015, at this place.
Council Member Botchway seconded the motion. The roll was called and
the vote was,
AYES: Botchway, Dobyns, Hayek, Mims
Payne, Throgmorton
NAYS: None
ABSENT: Dickens
Whereupon, the Mayor declared the measure duly adopted.
Resolution No 15-124
RESOLUTION INSTITUTING PROCEEDINGS TO TAKE
ADDITIONAL ACTION FOR THE ISSUANCE OF NOT TO
EXCEED $750,000 GENERAL OBLIGATION BONDS
WHEREAS, pursuant to notice published as required by law, the City Council has held a
public meeting and hearing upon the proposal to institute proceedings for the issuance of not to
exceed $750,000 General Obligation Bonds, for the essential corporate urban renewal purposes,
in order to provide funds to pay the costs of the aiding in the planning, undertaking, and carrying
out of urban renewal projects under the authority of chapter 403, and all of the purposes set out
in section 403.12, including the Riverfront Crossings project, the CBD Streetscape Project and
the Riverside Drive pedestrian tunnel, and has considered the extent of objections received from
residents or property owners as to the proposed issuance of Bonds; and no petition was filed
calling for a referendum thereon. The following action is now considered to be in the best
interests of the City and residents thereof.
-3-
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF IOWA CITY, STATE OF IOWA:
Section 1. That this Council does hereby institute proceedings and take additional action
for the authorization and issuance in the manner required by law of not to exceed $750,000
General Obligation Bonds, for the foregoing essential corporate urban renewal purposes.
Section 2. This Resolution shall serve as a declaration of official intent under Treasury
Regulation 1.150-2 and shall be maintained on file as a public record of such intent. It is
reasonably expected that the general fund moneys may be advanced from time to time for capital
expenditures which are to be paid from the proceeds of the above Bonds. The amounts so
advanced shall be reimbursed from the proceeds of the Bonds not later than eighteen months
after the initial payment of the capital expenditures or eighteen months after the property is
placed in service. Such advancements shall not exceed the amount authorized in this Resolution
unless the same are for preliminary expenditures or unless another declaration of intention is
adopted.
PASSED AND APPROVED this 21 st day of April, 2015.
ATTEST:
City C erk
Mayor
-4-
72z
Whereupon, the Mayor declared the hearing on the issuance of the Bonds to be closed.
The Council then considered the proposed action and the extent of objections thereto.
Whereupon, Council Member Payne introduced and delivered to the
Clerk the Resolution hereinafter set out entitled "RESOLUTION INSTITUTING
PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE ISSUANCE OF NOT TO
EXCEED $700,000 GENERAL OBLIGATION BONDS", and moved:
0 that the Resolution be adopted.
❑ to ADJOURN and defer action on the Resolution and the proposal to institute
proceedings for the issuance of bonds to the meeting to be held at
.M. on the day of , 2015, at this place.
Council Member Botchway seconded the motion. The roll was called and
the vote was,
AYES: Botchway, Dobyns, Hayek, Mims,
Payne, Throgmorton
NAYS: None
ABSENT: Dickens
Whereupon, the Mayor declared the measure duly adopted.
Resolution No 15-125
RESOLUTION INSTITUTING PROCEEDINGS TO TAKE
ADDITIONAL ACTION FOR THE ISSUANCE OF NOT TO
EXCEED $700,000 GENERAL OBLIGATION BONDS
WHEREAS, pursuant to notice published as required by law, the City Council has held a
public meeting and hearing upon the proposal to institute proceedings for the issuance of not to
exceed $700,000 General Obligation Bonds, for the general corporate purposes, in order to
provide funds to pay the costs of the construction of public recreation facilities in a joint
undertaking with the Iowa City Community School District, and has considered the extent of
objections received from residents or property owners as to the proposed issuance of Bonds; and
no petition was filed calling for a referendum thereon. The following action is now considered
to be in the best interests of the City and residents thereof.
-3-
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF IOWA CITY, STATE OF IOWA:
Section 1. That this Council does hereby institute proceedings and take additional action
for the authorization and issuance in the manner required by law of not to exceed $700,000
General Obligation Bonds, for the foregoing general corporate purposes.
Section 2. This Resolution shall serve as a declaration of official intent under Treasury
Regulation 1.150-2 and shall be maintained on file as a public record of such intent. It is
reasonably expected that the general fund moneys may be advanced from time to time for capital
expenditures which are to be paid from the proceeds of the above Bonds. The amounts so
advanced shall be reimbursed from the proceeds of the Bonds not later than eighteen months
after the initial payment of the capital expenditures or eighteen months after the property is
placed in service. Such advancements shall not exceed the amount authorized in this Resolution
unless the same are for preliminary expenditures or unless another declaration of intention is
adopted.
PASSED AND APPROVED this 21 st day of April, 2015.
ATTEST:
City Cler
Mayor
-4-
04-21-15
13
Whereupon, the Mayor declared the hearing on the issuance of the Bonds to be closed.
The Council then considered the proposed action and the extent of objections thereto.
Whereupon, Council Member Mims introduced and delivered to the
Clerk the Resolution hereinafter set out entitled "RESOLUTION INSTITUTING
PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE ISSUANCE OF NOT TO
EXCEED $150,000 GENERAL OBLIGATION BONDS", and moved:
0 that the Resolution be adopted.
❑ to ADJOURN and defer action on the Resolution and the proposal to institute
proceedings for the issuance of bonds to the meeting to be held at
.M. on the day of , 2015, at this place.
Council Member Payne seconded the motion. The roll was called and
the vote was,
AYES: Botchway, Dobyns, Hayek, Mims
Payne, Throgmorton
NAYS: None
ABSENT: Dickens
Whereupon, the Mayor declared the measure duly adopted.
Resolution No 15-126
RESOLUTION INSTITUTING PROCEEDINGS TO TAKE
ADDITIONAL ACTION FOR THE ISSUANCE OF NOT TO
EXCEED $150,000 GENERAL OBLIGATION BONDS
WHEREAS, pursuant to notice published as required by law, the City Council has held a
public meeting and hearing upon the proposal to institute proceedings for the issuance of not to
exceed $150,000 General Obligation Bonds, for the general corporate purposes, in order to
provide funds to pay the costs of the acquisition, construction, reconstruction, enlargement,
improvement, and equipping of recreation grounds, trails, recreation buildings, juvenile
playgrounds, recreation centers and parks, and has considered the extent of objections received
from residents or property owners as to the proposed issuance of Bonds; and no petition was
filed calling for a referendum thereon. The following action is now considered to be in the best
interests of the City and residents thereof.
-3-
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF IOWA CITY, STATE OF IOWA:
Section 1. That this Council does hereby institute proceedings and take additional action
for the authorization and issuance in the manner required by law of not to exceed $150,000
General Obligation Bonds, for the foregoing general corporate purposes.
Section 2. This Resolution shall serve as a declaration of official intent under Treasury
Regulation 1.150-2 and shall be maintained on file as a public record of such intent. It is
reasonably expected that the general fund moneys may be advanced from time to time for capital
expenditures which are to be paid from the proceeds of the above Bonds. The amounts so
advanced shall be reimbursed from the proceeds of the Bonds not later than eighteen months
after the initial payment of the capital expenditures or eighteen months after the property is
placed in service. Such advancements shall not exceed the amount authorized in this Resolution
unless the same are for preliminary expenditures or unless another declaration of intention is
adopted.
PASSED AND APPROVED this 21 st day of April, 2015.
ATTEST:
City Clerk
Mayor
-4-
74
Whereupon, the Mayor declared the hearing on the issuance of the Bonds to be closed.
The Council then considered the proposed action and the extent of objections thereto.
Whereupon, Council Member Mims introduced and delivered to the
Clerk the Resolution hereinafter set out entitled "RESOLUTION INSTITUTING
PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE ISSUANCE OF NOT TO
EXCEED $700,000 GENERAL OBLIGATION BONDS", and moved:
that the Resolution be adopted.
F] to ADJOURN and defer action on the Resolution and the proposal to institute
proceedings for the issuance of bonds to the meeting to be held at
.M. on the day of , 2015, at this place.
Council Member Botchway seconded the motion. The roll was called and
the vote was,
AYES: Botchway, Dobyns, Hayek, Mims
Payne, Throgmorton
NAYS: None
ABSENT: Dickens
Whereupon, the Mayor declared the measure duly adopted.
Resolution No 15-127
RESOLUTION INSTITUTING PROCEEDINGS TO TAKE
ADDITIONAL ACTION FOR THE ISSUANCE OF NOT TO
EXCEED $700,000 GENERAL OBLIGATION BONDS
WHEREAS, pursuant to notice published as required by law, the City Council has held a
public meeting and hearing upon the proposal to institute proceedings for the issuance of not to
exceed $700,000 General Obligation Bonds, for the general corporate purposes, in order to
provide funds to pay the costs of the acquisition, construction, reconstruction, enlargement,
improvement, and equipping of city buildings, and the acquisition of real estate therefore,
including city hall improvements and fiber optic connectivity for city communications and
computer systems, and has considered the extent of objections received from residents or
property owners as to the proposed issuance of Bonds; and no petition was filed calling for a
referendum thereon. The following action is now considered to be in the best interests of the
City and residents thereof.
-3-
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF IOWA CITY, STATE OF IOWA:
Section 1. That this Council does hereby institute proceedings and take additional action
for the authorization and issuance in the manner required by law of not to exceed $700,000
General Obligation Bonds, for the foregoing general corporate purposes.
Section 2. This Resolution shall serve as a declaration of official intent under Treasury
Regulation 1.150-2 and shall be maintained on file as a public record of such intent. It is
reasonably expected that the general fund moneys may be advanced from time to time for capital
expenditures which are to be paid from the proceeds of the above Bonds. The amounts so
advanced shall be reimbursed from the proceeds of the Bonds not later than eighteen months
after the initial payment of the capital expenditures or eighteen months after the property is
placed in service. Such advancements shall not exceed the amount authorized in this Resolution
unless the same are for preliminary expenditures or unless another declaration of intention is
adopted.
PASSED AND APPROVED this 21st day of April, 2015.
ATTEST:
QAJ
City C crk
469 ( ..
s
Mayor - -
-4-
Council Member Mims introduced the following Resolution entitled
"RESOLUTION DIRECTING THE ADVERTISEMENT FOR SALE OF $7,785,000
(DOLLAR AMOUNT SUBJECT TO CHANGE) GENERAL OBLIGATION BONDS, SERIES
2015, AND APPROVING ELECTRONIC BIDDING PROCEDURES " and moved its adoption.
Council Member Botchway seconded the Resolution to adopt. The roll was called
and the vote was,
AYES: Botchway, Dobyns, Hayek, Mims
Payne, Throgmorton
NAYS: None
ABSENT: Dickens
Whereupon, the Mayor declared the resolution duly adopted as follows:
Resolution No 15-128
RESOLUTION DIRECTING THE ADVERTISEMENT FOR
SALE OF $7,785,000 (DOLLAR AMOUNT SUBJECT TO
CHANGE) GENERAL OBLIGATION BONDS, SERIES 2015,
AND APPROVING ELECTRONIC BIDDING PROCEDURES
WHEREAS, the City of Iowa City, State of Iowa, is in need of funds to pay costs of-
a)
f
a) the opening, widening, extending, grading, and draining of the right-of-way of streets,
sidewalks, highways, avenues, alleys, public grounds, and market places, pedestrian
underpasses and overpasses; the construction, reconstruction, and repairing of any street
improvements; the acquisition, installation, and repair of traffic control devices and street
lighting; and the acquisition of real estate needed for any of the foregoing purposes;
b) the acquisition, construction, reconstruction, extension, improvement, and equipping
of works and facilities useful for the collection, treatment, and disposal of sewage and
industrial waste in a sanitary manner, and for the collection and disposal of surface
waters and streams;
c) the acquisition, construction, reconstruction, enlargement, improvement, and repair of
bridges, culverts, retaining walls, viaducts, underpasses, grade crossing separations, and
approaches thereto;
d) the rehabilitation and improvement of parks already owned, including the removal,
replacement and planting of trees in the parks, and facilities, equipment, and
improvements commonly found in city parks; and
-2-
e) the acquisition, construction, reconstruction, improvement, repair, and equipping of
waterworks, water mains, and extensions, and real and personal property, useful for
providing potable water to residents of a city,
essential corporate purpose projects, and it is deemed necessary and advisable that the City issue
General Obligation Bonds for such purpose to the amount of not to exceed $6,500,000 as
authorized by Section 384.25 of the City Code of Iowa; and
WHEREAS, pursuant to notice published as required by Section 384.25 this Council has
held a public meeting and hearing today April 21, 2015 upon the proposal to institute
proceedings for the issuance of the Bonds, and all objections, if any, to such Council action made
by any resident or property owner of the City were received and considered by the Council; and
it is the decision of the Council that additional action be taken for the issuance of said Bonds,
and that such action is considered to be in the best interests of the City and the residents thereof;
and
WHEREAS, the City is also in need of funds to pay costs of the aiding in the planning,
undertaking, and carrying out of urban renewal projects under the authority of chapter 403, and
all of the purposes set out in section 403.12, including the Riverfront Crossings project, the CBD
Streetscape Project and the Riverside Drive pedestrian tunnel, essential corporate urban renewal
purposes, and it is deemed necessary and advisable that General Obligation Bonds to the amount
of not to exceed $750,000 be authorized for said purposes; and
WHEREAS, pursuant to notice published as required by Sections 384.24 (3)(q) and
384.25 of said Code, this Council has held a public meeting and hearing today April 21, 2015,
upon the proposal to institute proceedings for the issuance of said Bonds, and no petitions for
referendum having been received, the Council is therefore now authorized to proceed with the
issuance of said Bonds; and that such action is considered to be in the best interests of the City
and the residents thereof; and
WHEREAS, the City is also in need of funds to pay costs of the construction of public
recreation facilities in a joint undertaking with the Iowa City Community School District, a
general corporate purpose project, and it is deemed necessary and advisable that the City issue
General Obligation Bonds for such purpose to the amount of not to exceed $700,000, as
authorized by Section 384.26 of the City Code of Iowa; and
WHEREAS, the City has a population of more than 5,000 but not more than 75,000, and
the amount of the proposed bond issue is not more than $700,000.00; and
WHEREAS, pursuant to notice published as required by Section 384.26 (5), this Council
has held a public meeting and hearing today April 21, 2015, upon the proposal to institute
proceedings for the issuance of not to exceed $700,000 General Obligation Bonds, and no
petition was filed in the manner provided by Section 362.4 of the City Code of Iowa; and it is the
decision of the Council that additional action be taken for the issuance of said Bonds, and that
such action is considered to be in the best interests of the City and the residents thereof; and
-3-
WHEREAS, the City is also in need of funds to pay costs of the acquisition, construction,
reconstruction, enlargement, improvement, and equipping of city buildings, and the acquisition
of real estate therefore, including city hall improvements and fiber optic connectivity for city
communications and computer systems, general corporate purpose projects, and it is deemed
necessary and advisable that the City issue General Obligation Bonds for such purposes to the
amount of not to exceed $700,000, as authorized by Section 384.26 of the City Code of Iowa;
and
WHEREAS, the City has a population of more than 5,000 but not more than 75,000, and
the amount of the proposed bond issue is not more than $700,000.00; and
WHEREAS, pursuant to notice published as required by Section 384.26 (5), this Council
has held a public meeting and hearing today April 21, 2015, upon the proposal to institute
proceedings for the issuance of not to exceed $700,000 General Obligation Bonds, and no
petition was filed in the manner provided by Section 362.4 of the City Code of Iowa; and it is the
decision of the Council that additional action be taken for the issuance of said Bonds, and that
such action is considered to be in the best interests of the City and the residents thereof; and
WHEREAS, the City is in need of funds to pay costs of the acquisition, construction,
reconstruction, enlargement, improvement, and equipping of recreation grounds, trails, recreation
buildings, juvenile playgrounds, recreation centers and parks, general corporate purpose projects,
and it is deemed necessary and advisable that the City issue General Obligation Bonds for such
purposes to the amount not to exceed $150,000, as authorized by Section 384.26 of the City
Code of Iowa; and
WHEREAS, the City has a population of more than 5,000 but not more than 75,000, and
the amount of the proposed bond issue is not more than $700,000.00; and
WHEREAS, pursuant to notice published as required by Section 384.26 (5), this Council
has held a public meeting and hearing today April 21, 2015, upon the proposal to institute
proceedings for the issuance not to exceed $150,000 General Obligation Bonds, and no petition
was filed in the manner provided by Section 362.4 of the City Code of Iowa; and it is the
decision of the Council that additional action be taken for the issuance of said Bonds, and that
such action is considered to be in the best interests of the City and the residents thereof; and
WHEREAS, pursuant to Section 384.28 of the City Code of Iowa, it is deemed
appropriate that the various general obligation bonds hereinabove described be combined for
purposes of issuance and sale in a single issue of corporate purpose bonds as hereinafter set
forth; and
WHEREAS, the Council has received information from its Municipal Advisor evaluating
and recommending the procedure hereinafter described for electronic, facsimile and internet
bidding to maintain the integrity and security of the competitive bidding process and to facilitate
the delivery of bids by interested parties; and
-4-
WHEREAS, the Council deems it in the best interests of the City and the residents
thereof to receive bids to purchase such Bonds by means of both sealed and electronic internet
communication.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF IOWA CITY, STATE OF IOWA:
Section 1. That the receipt of electronic bids by facsimile machine and through the Parity
Competitive Bidding System described in the Notice of Sale are hereby found and determined to
provide reasonable security and to maintain the integrity of the competitive bidding process, and
to facilitate the delivery of bids by interested parties in connection with the offering at public
sale.
Section 2. That the Clerk is hereby directed to publish notice of sale of said bonds at
least once, the last one of which shall be not less than four clear days nor more than twenty days
before the date of the sale. Publication shall be made in the "Iowa City Press -Citizen", a legal
newspaper, printed wholly in the English language, published within the county in which the
bonds are to be offered for sale or an adjacent county. Said notice is given pursuant to Chapter
75 of the Code of Iowa, and shall state that this Council, on the 5th day of May, 2015, at 7:00
o'clock P.M., will hold a meeting to act upon bids for said bonds, which bids were previously
received and opened by City Officials at 10:00 o'clock A.M. on said date. The notice shall be in
substantially the following form:
-5-
Publish 4/27
NOTICE OF BOND SALE
Time and Place of Sealed Bids: Bids for the sale of General Obligation Bonds, Series 2015,
of the City of Iowa City, State of Iowa, will be received at the office of the Finance Director, City
Hall, 410 E. Washington, Iowa City, Iowa 52440 (the "Issuer") before 10:00 o'clock A.M., on the 5th
day of May, 2015. The bids will then be publicly opened and referred for action to the meeting of the
City Council in conformity with the TERMS OF OFFERING.
The Bonds: The bonds to be offered are the following:
GENERAL OBLIGATION BONDS, SERIES 2015, in the amount of $7,785,000*, to
be dated June 2, 2015 (the "Bonds")
*Subject to principal adjustment pursuant to official terms of offering
Manner of Bidding: Open bids will not be received. Bids will be received in any of the
following methods:
• Sealed Bidding: Sealed bids may be submitted and will be received at the office of the
Finance Director at City Hall, 410 E. Washington, Iowa City, Iowa 52440.
• Electronic Internet Bidding: Electronic internet bids will be received at the office of
the Finance Director at City Hall, 410 E. Washington, Iowa City, Iowa 52440. The
bids must be submitted through the PARITY® competitive bidding system.
• Electronic Facsimile Bidding: Electronic facsimile bids will be received at the office
of the Finance Director at City Hall, 410 E. Washington, Iowa City, Iowa 52440
(facsimile number: 319-341-4008). Electronic facsimile bids will be sealed and
treated as sealed bids.
Consideration of Bids: After the time for receipt of bids has passed, the close of sealed bids
will be announced. Sealed bids will then be publicly opened and announced. Finally, electronic
internet bids will be accessed and announced.
Sale and Award: The sale and award of the Bonds will be held at the Emma J. Harvat Hall,
City Hall, 410 E. Washington, Iowa City, Iowa at a meeting of the City Council on the above date at
7:00 o'clock P.M.
Official Statement: The Issuer has issued an Official Statement of information pertaining to
the Bonds to be offered, including a statement of the Terms of Offering and an Official Bid Form,
which is incorporated by reference as a part of this notice. The Official Statement may be obtained
by request addressed to the Finance Director, City Hall, 410 E. Washington, Iowa City, Iowa 52440
(Telephone: 319-356-5053) or the Issuer's Municipal Advisor, Public Financial Management, Inc.,
2600 Grand Avenue, Suite 214, Des Moines, Iowa, 50312 (Telephone: 515-243-2600).
Terms of Offering: All bids shall be in conformity with and the sale shall be in accord with
the Terms of Offering as set forth in the Official Statement.
Legal Opinion: The bonds will be sold subject to the opinion of Ahlers & Cooney, P.C.,
Attorneys of Des Moines, Iowa, as to the legality and their opinion will be furnished together with the
printed bonds without cost to the purchaser and all bids will be so conditioned. Except to the extent
necessary to issue their opinion as to the legality of the bonds, the attorneys will not examine or
review or express any opinion with respect to the accuracy or completeness of documents, materials
or statements made or furnished in connection with the sale, issuance or marketing of the bonds.
Rights Reserved: The right is reserved to reject any or all bids, and to waive any irregularities
as deemed to be in the best interests of the public.
By order of the City Council of the City of Iowa City, State of Iowa.
Marian K. Karr
City Clerk, City of Iowa City, State of Iowa
PASSED AND APPROVED this 21 st day of April, 2015.
Mayor T^
ATTEST:
b
City Nerk
NOTICE OF BOND SALE
Time and Place of Sealed Bids: Bids for the sale of General Obligatio onds, Series
2015, of the City of Iowa City, State of Iowa, will be received at the office the Finance
Director, Cit Hall, 410 E. Washington, Iowa City, Iowa 52440 (the "Issu ") before 10:00
o'clock A.M., the 5th day of May, 2015. The bids will then be pubh y opened and referred
for action to the eeting of the City Council in conformity with the RMS OF OFFERING.
The Bonds: \The bonds to be offered are the following:
GENERAL 018 IGATION BONDS, SERIES 2015,,i4i the amount of
$7,785,000*, to dated June 2, 2015 (the "Bonds"
*Subject to principa adjustment pursuant to o ial terms of offering
Manner of Bidding: en bids will not be r eived. Bids will be received in any of the
following methods:
Sealed Bidding: Se led bids mo be submitted and will be received at the office
of the Finance Direct r at Cit all, 410 E. Washington, Iowa City, Iowa 52440.
Electronic Internet Bid ' Electronic internet bids will be received at the office
of the Finance Director a City Hall, 410 E. Washington, Iowa City, Iowa 52440.
The bids must be subm' e through the PARITY® competitive bidding system.
Electronic Facsimile idding: Electronic facsimile bids will be received at the
office of the Finan Director a City Hall, 410 E. Washington, Iowa City, Iowa
52440 (facsimile umber: 319-3 -4008). Electronic facsimile bids will be
sealed and treat as sealed bids.
bids will be announced.
electronic internet bids
Hall, City Hall, 410
above date at 7:00 c
V. After the time for rec(pt of bids has passed, the close of sealed
led bids will then be publly opened and announced. Finally,
be accessed and announced.
The sale and award of the Bonds
ashington, Iowa City, Iowa at a r
C P.M.
be held at the Emma J. Harvat
ng of the City Council on the
Official St tement: The Issuer has issued an Official Stat ent of information pertaining
to the Bon/is
offered, including a statement of the Terms of ering and an Official Bid
Form, whiorporated by reference as a part of this notice. Th Official Statement may be
obtained bt addressed to the Finance Director, City Hall, 410 . Washington, Iowa City,
Iowa 5244hone: 319-356-5053) or the Issuer's Municipal Advisor, Public Financial
Managem2600 Grand Avenue, Suite 214, Des Moines, Iowa, 50312 (Telephone: 515-
243-2600)
T s of Offering: All bids shall be in conformity /ne
the sale sha a in accord
with the T s of Offering as set forth in the Official State
Le al inion: The bonds will be sold subject to thof lers &Cooney, P.C.,
Attorneys of D Moines, Iowa, as to the legality and their i a furnished together
with the printed nds without cost to the purchaser and alla so conditioned. Except
to the extent nece ary to issue their opinion as to the legalibonds, the attorneys will not
examine or review r express any opinion with respect to tcy or completeness of
documents, material or statements made or furnished in co with the sale, issuance or
marketing of the bon
Rights Reserved. The right is reserved to reject ny or all bids, and to waive any
irregularities as deemed t be in the best interests of t06 public.
By order of the CitACouncil of the City ovowa City, State of Iowa.
City Clerk, City of Iowa City, State of Iowa
(End of Notice)
04-21-15
2L17
Prepared by: Chris O'Brien, Transportation Services, 410 E. Washington St., Iowa City, IA 52240 (319)356-5156
RESOLUTION NO. 15-129
RESOLUTION AMENDING THE BUDGETED POSITIONS IN THE TRANSPORTATION AND
RESOURCE MANAGEMENT DEPARTMENT AND PUBLIC WORKS DEPARTMENT AND
AMENDING THE CORRESPONDING PAY PLANS.
WHEREAS, Resolution No. 15-77, adopted by the City Council on March 9, 2015, authorized budgeted
positions in the Transportation Services Department and Public Works Department for Fiscal Year 2016;
and
WHEREAS, Resolution No. 15-96, adopted by the City Council on April 7, 2015, established a
classification/compensation plan for Executive and Administrative employees; and
WHEREAS, the City aims to realign the Landfill and Refuse Collection Divisions under the oversight of
the Transportation Services Department; and
WHEREAS, Ordinance No. 15-4617 'adopted by City Council on April 21, 2015 amended the City
Code to change all references to and authority of the Director of the Transportation Services Department
to the Director of the Transportation and Resource Management Department; and
WHEREAS, this realignment will result in more efficient operations within our organization,
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA THAT:
The budgeted positions in the Transportation and Resource Management Department and Public Works
Department be amended by:
1. Deleting one full-time Transportation Services Director position.
2. Deleting one full-time Wastewater and Landfill Superintendent position
3. Deleting one full-time Superintendent of Streets, Traffic Engineering and Solid Waste position
4. Adding one full-time Transportation and Resource Management Director position
5. Adding one Wastewater Superintendent position
6. Adding one Resource Management Superintendent position
7. Adding one Superintendent of Streets and Traffic Engineering position
The Executive and Administrative pay plan be amended by:
1. Deleting the position of Transportation Services Director, grade 33
2. Deleting the position of Wastewater and landfill Superintendent, grade 30
3. Deleting the position of Superintendent of Streets, Traffic Engineering and Solid Waste, grade 30
4. Adding the position of Transportation and Resource Management Director, grade 34
5. Adding the position of Wastewater Superintendent, grade 30
6. Adding the position of Resource Management Superintendent, grade 30
7. Adding the position of Superintendent of Streets and Traffic Engineering, grade 30
Passed and approved this 21st day of April , 20 15
bgj � A
MAYOR
Approved by
ATTEST:
CITY Z7LERK City Attorney's Office
It was moved by Mims
and upon roll call there were:
AYES:
X
and seconded by Bo t chway the Resolution be adopted,
NAYS: ABSENT:
Botchway
X Dickens
Dobyns
Hayek
Mims
Payne
Throgmorton
M19
Prepared by: Susan Dulek, Ass't. City Attorney, 410 E. Washington St., Iowa City, IA 52240-319-356-5030
RESOLUTION NO. 15-130
RESOLUTION ESTABLISHING FEES FOR FOOD TRUCK PERMITS.
WHEREAS, on April 21, 2015 in Ordinance No. 15-4618 , Council passed an ordinance
establishing a permitting process for food trucks that provides fees should be set by resolution;
and
WHEREAS, the City Council finds that the fee should be set a $1,000 per year.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA:
The permit fee for food trucks is $1,000 per year.
Passed and approved this 21st day of April , 2015.
ATTEST:
CITY CLERK
���
MAYOR
Approved by
Ct^
City Attorney's Office
Resolution leo. 15-130
Page 2
It was moved by Mims and seconded by Dobyns the
Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
x Botchway
x Dickens
x Dobyns
x Hayek
x Mims
x Payne
x Throgmorton