HomeMy WebLinkAbout05-28-2015 Board of Library Trusteeslaww IOWA CITY
PUBLIC LIBRARY
123 S. Linn St. • Iowa City, IA 52240
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BOARD OF TRUSTEES
AGENDA
5:05 pm — 2"d floor Board Room
May 28, 2015
Robin Paetxold, President
Deane Baker
Thomas Dean
Janet Freeman
David Hamilton
Thomas Martin
Linzee MK;Cray
Meredith Rich -Chappell
Jay Semel, Secretary
1. Call Meeting to Order.
2, Public Discussion.
3. Approval of Minutes.
A. Approve Regular Minutes of Library Board of Trustees April 23, 2015 meeting.
4. Unfinished Business. None.
S. New Business.
A. Election of Officers.
Comment . A slate of officers for FY16 will be presented by the Nominating Committee.
B. Board Policy #704: Use of Library's Cardholder Database.
. This is a regularly scheduled policy review. No changes recommended.
C. Bookmobile.
mm n . Staff have prepared a report on possible bookmobile service. The Board must
approve continued planning and implementation-
D. Art Advisory Committee.
mm nt: Recommendations for Committee membership. Board approval is required.
6. Staff Reports.
A. Director's Report.
B. Departmental Reports: Adult Services, Community & Access Services.
C. Development Office Report.
D. Volunteer Recognition.
E. Spotlight on the Collection.
7. President's Report.
8. Announcements from Members.
9. Committee Reports.
A. Foundation Members.
10. Communications.
A. Email from Josh Moe.
8. Iowa Intensive English Program Landscape, spring edition.
11. Disbursements.
A. Review MasterCard expenditures for April, 2015.
B. Approve disbursements for April, 2015.
12. Set Agenda Order for June Meeting.
13. Adjournment.
404IOWA CITY
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Iowa City Public Library
Meeting Agendas and Other Significant Events
MAY 28, 2015
JUNE 25, 2015
JULY 23, 2015
Meet as Members of Friends Foundation
Develop Ideas for Board Annual Report
Review Board Annual Report
Eleetion of Officers
Director Evaluation
Adapt NOBU Budget
Policy Review:
Departmental Reports: CH, CL$, IT
Planning Update
#704: Cardholder Dalabase
Departmental Reports: AS, CAS
Departmental Reports: A5, CAS
OTHER: Looking Forward Fundraiser 5117
OTHER: Library Links Galt Classic, VA
AUGUST 27, 2015
SEPTEMBER 24, 2015
OCTOBER 22, 2015
Review Annual Staff Report
Budget Discussion
Budgel Discussion
Departmental Reports: CH, CLS, IT
departmental Reports: AS, CAS
Review 1 r Quarter GoaWStatista
Departmental Reports: CH, CLS, IT
OTHER: Annual Board Dinner
NOVFM13ER 19, 2015
DECEMBER 17, 2015
JANUARY 28. 2016
Departmental Reports: AS, CAS
Departmental Reports: CH, CLS, IT
Review 2n1 Quarter Goals)Statistirs
B month Strategic Planning Update
OTHER: Inservice Day, 12111
Departmental Reports: AS, CAS
FEBRUARY 25, 2016
MARCH 24, 2015
APRIL 28, 2015
Appoint Nominating Committee
Appoint Committee to Evaluate Director
Meet as Members of Friends Foundation
Set Hours for Next Fiscal Year
Departmental Reports: AS, GAS
Review V Quarter GoalslStalislics
Departmental Reports: CH, CLS, IT
President Appoints to Fou ndation Board
Departmental Reports: CH, M. IT
052}15DwrasW
Agenda Item 3A-1
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BOARD OF TRUSTEES
Minutes of the Regular Meeting
23, 2015
Members Present. Thomas Dean, Thomas Martin, Linzee McCray, Robin Paetzold,
Meredith Rich -Chappell, Jay Semel.
Members Absent: Diane Baker, Janet Freeman, David Hamilton.
DRAFT
Staff Present: Terri Byers, Maeve Clark, Susan Craig, Patty McCarthy, Anne Mangano, Elyse Miller, Vickie
Pasicznyuk, Brent Palmer
Guests Present: Monique Washington.
Call Meeting to Order. President Paetzold called the meeting to order at 5:03 pm.
Public Discussion. None.
Approval of Minutes.
The minutes of the March 26, 2015 Library Board of Trustees meeting were reviewed. A motion to
approve the Minutes was made by McCray and seconded by Rich -Chappell. Motion carried 610.
Unfinished Business.
Director Evaluation Process. Baker, Dean, and 5emel are the Evaluation Committee. They met on
Monday to discuss the process they will use to evaluate the Library Director. They will interview
managers and the Union representative after sending out questions ahead of time. The Evaluation
Committee will send Craig a self -assessment ahead of time. They plan to solicit feedback from Board
members, and, after conducting interviews, will write a report and discuss with Susan. The official
evaluation will be during the June meeting. There was some discussion about involving staff throughout
the library in addition to the managers and the union representative. The Committee decided that
managers would comment on behalf of staff they supervise and the Union representative may also
share.
New Business.
AFSCME Contract. Byers is back in attendance as union negotiations are complete. The contract was
approved at the City Councils April 7 meeting and covers three years of wages and insurance. Byers
said the union ratified the contract on March 12. The same financial agreements carry over to
Agenda Item 3A-2
administrativelronfidential/ plans. Staff recommend Board approval. Dean made a motion to approve
the AFSCME contract as ratified by the union and approved by City Council, with Martin seconding.
Motion carried 610.
Library Board Polity #803. Event Board. Rich-ChappelJ asked if Children's has fewer postings now that
there isn't a dedicated space for them. Pasicznyuk said there's a community notebook and some
postings are on the Children's Desk. Paetzold asked how we prioritize City events. Paetzold thought
choosing by audience rather than by city government might be another consideration for prioritizing
postings. Craig said that there aren't many conflicts with the City, and space unavailability does not
happen often. Byers, who has responsibility for the area, said there aren't many City events that require
posting; usually other City departments provide pamphlets or brochures. Clark said the biggest concern
with space occurs when people post their own materials on the Event Board without proper vetting by
library staff. Craig remembered a heated conversation with a mother whose daughter was giving violin
lessons. Craig had to explain that we do not promote or advertise Commercial activities. Craig
suggested alternative places to the mother and the mom left happy. Dean asked If "downtown" is
specific enough In the policy. It was agreed this can be revisited if a more specific description Is
necessary_ A motion to approve the policy with the recommended changes was made by Rich -Chappell
and seconded by McCray. Motion carried 6/0-
Library Board Policy #804: Free Materials Distribution. Staff noted patrons sometimes remove free
materials they do not like- Byers said hunting and fishing pamphlets are often removed by the public.
Paetzold asked who restocks; Byers said staff inventory items to be distributed and restock them. A
motion to approve the policy with the recommended changes was made by Martin and seconded by
Semel. Motion carried 6/0.
Library Board Policy #805: Displays for Public Use- Craig said the public appreciates having display
space. We have had several requests this spring to have things projected onto or off of the building. A
City group is meeting next week to discuss temporary display of art including projected art. Craig said a
display Can often be the mast controversial thing in a library. Paetzold asked how far in advance
displays are booked. Craig said it can be a year in advance. Dean said the memo for this policy suggests
a language Change in 805.1 but it is not reflected in the policy included in the packet. After discussion it
was determined to proceed with the policy that was included. A motion to approve the policy with the
staff recommended changes was made by Dean and seconded by McCray. Motion carried 610.
Staff Reports.
Director's Report. Orientation for new Board members has been scheduled. In May, the Board will
discuss bookmobile service. Staff will bring concept and information. There are a lot of materials in the
packet about the State Historical Society (SHS) and its current situation, which is uncertain. Craig said
there have been rumors about the SHS since she has been at the library- Currently, there is a new low
staffing level and hours have been reduced. Clark and Craig met with the new State Archivist this week.
They shared our interest in providing access for citizens to historical materials. We send patrons to the
5HS all the time. The State Archivist expects that reports will be complete by the end of Junelearly July
and then issues may be prioritized. Clark is trying to make arrangements to have him speak at the ILA
conference in October. The 5H5 collection is poorly accessible and much hinges on what the State
Legislature does with funding. The building in Des Moines has been plagued by physical issues since it
2
Agenda item 3A-3
opened. Craig reminded members the Volunteer Recognition event is next Wednesday, 4129/15, at
6:30 pm in Meeting Room A.
Departmental Reports:
Children's Services. This is Pasicznyuk's last report. Her last day is May 21. Paetzold asked if we have
increased prizes, etc. for Summer Reading Program. Pasicznyuk said they've increased by 25% in
anticipation of more participants this year.
Collection Services. No comments.
fT. Board members went to see the new scanner at 5:41 pm. Board members returned at 5:48 pm,
Development Office Report. McCarthy said the DO is gearing up for a couple of upcoming fundraisers.
There are 61 reservations for the Looking Forward event. Pancheros is delighted to participate again this
year, supplying lunch for the golf event on June 26. There is a discount if you register your foursome by
May 1. McCarthy mentioned the 35" anniversary of the library's Volunteer Program; there are nice
things planned for the event.
Spotlight on the Collection, No comments.
Miscellaneous. No comments.
President's Report. None.
Announcements from Members. Martin said the state of Kansas announced today six school districts
will not be able to complete the school year because Kansas is out of money. He thinks this is
unbelievable. His point is that reducing taxes has consequences. Craig said McCray+s program on
quilting last week was one of the best programs ever at the library. McCray said the library, Beth Fisher,
and Maeve Clark, did a great job helping set up the program and taking care of any IT concerns. Clark
said the quilts were hung up front and attendees were able to touch the quilts.
Committee Reports.
Foundation Members. None.
Communications. None.
Quarterly Financial Reports. Craig said we are comfortably where we need to be financially.
Quarterly Use Reports. Craig said circulation is down; if it is down less than 3% for the year she'll be
happy. Building usage is up; and she believes this will plateau. The number of library cards issued is up,
which pleases Craig as well.
Disbursements.
The MasterCard expenditures for March, 2015 were reviewed. A motion to approve the disbursements
for March, 2015 was made by Rich -Chappell and seconded by Semel. Motion carried 6/0.
Agenda Item 3A-4
Set Agenda Order for May Meeting.
Report on Bookmobile.
Meet as Corporate members of Friends Foundation.
Policy review.
Adjournment. A motion to adjourn the meeting was made by Semel and seconded by Rich -Chappell.
Motion carried 610- President Paetxold dosed the meeting at 6:04 p.m.
Respectfully submitted.
Elyse Miller
Agenda Item ss-1
704 Use of Library's Cardholder Database
This is a regularly scheduled policy review. This policy protects the privacy of the Library
cardholder database which, unlike circulation records, is not specifically protected by state law.
Issues
In the past two years we have used the information in the cardholder file, specifically email
addresses, to contact cardholders with information about library events and opportunities to
support the Library through the Friends Foundation several times. One of our next year's
strategic plan initiatives is to establish a regular electronic newsletter. We expect the original
information about the availability of and opportunity to receive the newsletter will be sent
using email address in the cardholder file. A link would be provided to the newsletter and
people will be asked to subscribe if they are interested,
We are researching the federal regulations regarding the use of email address to assure we
have explained properly during the card application process that we may use cardholder
information as outlined in the policy.
Staff Recommendations
No changes are recommended at this time.
Action Required
Review the policy.
Prepared by,
Susan Craig, Library Director
Agenda Item 58.2
704. USE OF LIBRARY'S CARDHOLDER DATABASE
See also related policy Confidentiality (802). See also Code of Iowa Chapter 22.7(18),
Confidential Records.
704.1 Public access to names of persons who hold Iowa City Public Library cards would
discourage use of the Library. The purpose of this policy is to ensure that Library
cardholders' names and contact information are protected from public examination.
704.2 Use of the cardholder database is limited to Iowa City Public Library and Iowa City
Public Library Friends Foundation. Use of the database is limited to activities designed
to enhance or improve the library or to inform library users about library services.
Adopted:
2127186
Reviewed.
3130189
Revised
12/19/91
Revised-
11/21/96
Revised
303/00
Revised:
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Reviewed:
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Reviewed:
112n9
Revised,
1126112
Reviewed
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Agenda Item 5G1
QW4 Iowa CITY
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To: Iowa City Public Library Board of Trustees
From: Susan Craig, Director
Kara Logsden, Community and Access Services Coordinator
Re: Proposed Bookmobile Services
Date: May 20, 2015
Purpose:
The intended purpose of the Iowa City public Library's Bookmobile isto offer collections and services
beyond the Downtown and extend Library services throughout the community. The proposed
Bookmobile will connect with our community in new places; engage with new partners and patrons; and
enrich lives through better access to Library collections and services.
Background;
The need for a Bookmobile was identified during the strategic planning process to respond to concerns
about access to the Downtown building. For more than a decade, parking has been the most mentioned
concern in the strategic planning community survey. A bookmobile will address the ongoing concerns
about parking and accessto the Library and extend services intothe community.
Library staff have researched a variety of bookmobile programs in urban areas. Most relevant to our
situation is the Ames Public Library service. Ames has a new vehicle and six ICPL staff visited in February.
While at a conference this spring, staff also visited the St. Paul (MN) Public Library Bookmobile and met
with their staff. Staff have also used the Association of Bookmobile and Outreach Services organisation
as a resource.
The Antelope Lending Library is a volunteer -run bookmobile that currently serves the East side of Iowa
City during the summer. Their mission is to "build a stronger community through literature and
learning." We have met with the Antelope Lending Library Directorand believe the Library's proposed
bookmobile will serve a wider audience year-round and be complementaryto theirservices_
Service overview:
As currently conceived, the Bookmobile will have two schedules: School year {September through May)
and Summer {June through August). The Summer Schedule will serve more children and augment
existing Library outreach services including Storfes in the Park and 4-H on Wheels. In addition, the
Bookmobile will be scheduled for special events with an emphaslson City orcontracting area events
appealing to families.
Agenda Item SC-2
QW-W4 IOWA CITY
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Bookmobile services will serve four primary populations:
1. Community members who choose to utilize Library services outside of the Downtown Library.
2. Community members who are unable to utilize the Downtown Library.
3. Community members who may use both facilities.
4, The Summer Schedule will include visits to rural areas and cities that contract with the Library
for library services.
Because our cummunity isgeographically compact, we expect each day of scheduled service will include
multiple stops. Other urban library bookmobile service models have stops ranging from 30 minutesto
four hours_ Typical School Year scheduling would likely call fora visit everytwo weeks while some
Summer Schedule stops may be weekly.
Stop Location Requirements:
The ideal Bookmobile stop location is visible from a busy street, has ample parking, offers easy access
for bicycles and pedestrians, and has availabilltyto nearby restrooms and a storm shelter. Access to
power 1s preferred. If a power outlet is not available it will be installed or a generator will be used.
Bookmobile sites must be located in Iowa City or a contracting area or city. If the proposed parking place
for the Bookmobile is on private property, the general public must be guaranteed accessto the
Bookmobile.
Bookmobile sites will be routinely evaluated. Service to a particular site may be discontinued if use is not
high or If there are changes in the nearby environmentthat create challenges to continued service at
that stop.
Service Guidelines:
It is envisioned that most services available at the Downtown Library would be available on the
Bookmobile including Library Card registration, checkout, return of materials, holds placing & pickup),
material renewal, catalog searching, reference, and reader's advisory. Weather permitting, some classes
and programs could also be presented in conjunction with Bookmobile services. Due to lack of space,
public Internet acess would not be offered, although public WIN could be available.
The Ames Public Library and St. Paul Public Library Bookmobiles do not offer a bui3t-in lift for wheelchair
access. If we move forward with Bookmobile planning, this will need to be discussed further. Ames staff
report people with accessiblity issues become frustrated with the sma11 spaces 1n the Bookmobile and
choose to use the Downtown Ibrary, where aisles are wider and space is not so confined. Ames reports
bookmobile staff are available to accommodate patrons with mobility issues who choose to use the
bookmobile.
Agenda Item sc-3
10 V IOWA CITY
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Staffing:
The Bookmobile would be staffed with at least two Library staff at all times and one staff person
assigned must be licensed to drive the Bookmobile. During the Summer Schedule, additional staff could
be assigned to facilitate demand and extra programming.
If the proposal is approved, additional staff will be requested as part of the FY17 budget process. Some
existing staff would be assigned as part of their job duties.
Collection and Circulation:
The collection on the Bookmobile would include an Express Collection of new materials (including
Fiction, Nonfiction, and Audiovisual Materials) and materials pulled from all areas of the Library's
collection. The cost of the Express Collection could be covered through the current collections budget.
The Bookmobile would hold approximately 3,000 items. The Bookmobile could also serve as a pick-up
location for holds for those patrons who choose it as their Hold Pickup site.
Training and Driver Licensing:
The goal is for all permanent staff assigned to the Bookmobile to be licensed to drive the Bookmobile.
The current plans would require authorized drivers to have a valid CDL Class B license. Driver training
could come from the City of Iowa City's Transportation Services Department and Library Management
and Facilities staff.
Budget:
The City of Iowa City's 2015.2019 CIP (Capital Improvement Program) Budget has $100,000 reserved in
FY17 for the purchase of a bookmobile. The total estimated cost is $250,000. The remaining cost would
be funded from othersources. The Friends foundation has identified $100,000 from a bequest held for
this project.
If approved, we would request that the Bookmobile be maintained by the City of Iowa City's Equipment
Division. Money would be budgeted each yearfor maintenance, repair and replacement.
Timeline:
If the Library Board approves moving ahead with the Bookmobile Project, work would be done in FYIS
to write an RFP; identify staff; work with City equipment staff to understand maintenance needs and
find a location to house the vehicle; and identifyand establish locations for stops. It takes months after a
contract for a bookmobile has been awarded to build the unit. If approved, introduction of the service is
anticipated in the second half of FY17 (January -June, 2017).
Agenda Item 5D-1
Qgfte IOWA CITY
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TO:
Library Board of Trustees
FROM:
Candice Smith
DATE:
May 21, 2015
RE:
Art Advisory Committee
The terms of two members of the Library s ArtAdvisory Committee expired on April 1, 2D15: Tam
Bodkin Bryk and Colleen Theisen. A third Committee member, Ruben Villegas, was recently hired at
ICPL and is therefore no longer eligible to serve, which has created another vacancy. After an
extended application period i received two new applications forthe Committee and a re -application
from Tam Bodkin Wyk; I recommend that all three be appointed.
Jessica Bristow is a freelance artist and designer for print and social media, as well as a Historic
Preservation Specialist with the City of Iowa City. She has an M.A. in Art (focus on 191s and 206 century
art), a Professional Master of Architecture, (both from University of Kansas) and a B.A. in Art and Art
History from the University of Iowa. In addition to having a wide range of knowledge and expertise in
the arts,lessica isvery eager to become more involved with the arts community in Iowa City, and feels
it is important to give back to the place and institutions that she has henefitted from.
DerekJohnk has a B.A. in Art from the University of Iowa, and describes himself as an avid userof the
Library, including the Art-T"o collection. He Is employed by Atos, Inc., an intemational company
that specializes in digital services and Information technology. Derek is already very invested in serving
the community; he is on the City's Teiecom Commission and was instrumental in creating his
neighborhood's council. While Derek may not have the arts -related experience or employmentthat
ourother committee members do, I am hopeful that his academic background combined with his civic
sense would still make him a useful member.
I believe that these candidates will bring vaIva ble expertise and experience, which they have gained
from their education and work, as well as their activities in our community, and I recommend they be
approved for terms on the Art Advisory Committee.
Re s pectfu I ly yo u rs,
Cancilce Smith
Agenda Item 613-1
Adult Services Department Report
May 28, 2015 Meeting of the ICPL Library Board of Trustees
Maeve Clark, Adult Services Coordinator
Summer Reading
Unmosked and Every Day Heroes are the themes for the Summer Reading Program for teens and
adults. Each teen participant will receive an oversized bookmark to track his or her progress in
meeting summer reading goals. Teens can either read five books, or read three books and attend
two Summer Reading Program events to complete their game card. Participants will receive a
book when they turn in their completed card, which is then entered into a drawing for one of
four $50 gift cards to Marcus Theaters; Prairie Lights; Garners; or Pancheros.
Some of the activities for teens this summer are a trivia contest, book club discussion, movies and
games. Summer reading kicks off with Making Comic Books with Jonathan Sims. Another fun
activity will be a trip to the University of Iowa Special Collections to explore its world -class
collection of comics.
Signup is the same for adults. Each participant will receive an oversized bookmark to track their
progress in meeting summer reading goals. Adults can either read five books, or read three books
and attend two Summer Reading Program events to complete their bookmark. Participants will
receive a book when they turn in their completed card, which is entered into a drawingfor one of
four grand prizes; a one-year membership to FilmScene, a $50 Downtown Iowa City gift
certificate, a$50 gift certificate to A & A Pagliai's Pizza and a pair of 2-hour Paddle Passes at the
Terry Trueblood Recreation Area.
Activities for adults include an evening with Olympic Gold Medalists Dan Gable and Tom Brands.
The former and current University of Iowa wrestling coaches will talk about what it takes to be an
Olympic competitor. We will feature the film Monuments Men on Wednesday, June 24, followed
one week later with a program on George Stout, Iowa's own Monuments Man, the following
Wednesday, July 1.
And added feature for teems and adults is the option of a filling out a bonus card after completing
the first card. Completing the bonus game card will result in a second entry for the grand prize at
their program level except babies and toddlers.
Programming and Classes
April was a busy month for programming for adults. In April we celebrated National poetry month
with events, held a class on investing in stock and bond markets for Money Smart Week, showed
a film during National Library Week, and co -hosted a lecture and a live music performance with
the City of Literature for UNESCO's International Jazz Day. We also partnered with University of
Iowa Press and Prairie Lights to share Linzee McCray's new book, Art Quilts of the Midwest, with
the public. The final B.Y.O.B. of the spring was held at Brix to a full -house in April. Earth Day was
recagniaed with a community -wide environmental fair and we hosted a film with the City of Iowa
City's Recycling Center.
Agenda Item 6B-2
a0 # IOWA CITY
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Community & Access Services
Department and Help Desk
Update forICK Trustees and Friends Foundotion Board
Prepared by Kato Logsden, May 2015
We are busy preparing for summer. Service In the Library picks up and we also increase our
outreach services with 4-H on Wheels each Monday in Lone Tree, and Stories in the Park book
checkout on Wednesday and Friday mornings. In preparation for summer we are visiting many
schools to make sure students have Library Cards and they know about the Summer Library Bus
program that begins on June 3'", the first day of ICCSD summer
break.
We recently evaluated our collection -based outreach services and
identified four distinct types of services we provide in the
community: Outreach Collections, Distributed Materials, Library
Deposit Collection, and Proxy Library Services.
Outreach Collections are provided when we work directly with a
community organization and manage a collection. An example is
the library at Chatham Oaks. Staff visit multiple times a year ensure
materials are meeting the needs of residents. Distributed Materials
are items sent to organizations to share with clients. Books we
send to the Crisis Center are offered to families using the Food
Bank. Deposit Collections are materials checked out from the
Library's collection for use at a facility. There are two Deposit
Collections at Oaknol! and one at Melrose Meadows. Proxy Library
Services are for patrons who cannot come to the Library; Library
staff pull items from the collection for them. Examples are At
Home Services and services to inmates at the Johnson County Jail.
Recently a group contacted us regarding Outreach services. Inside
Out Re-entry Program at First Baptist Church assists formerly
incarcerated individuals. 5taff hope to provide a small outreach
collection of pleasure reading materials and GED tutoring or other
classes according to their needs.
Display Compliment from a Patron:
Pm notsure which library
employees are responsible for
the various book displays
throughout the library, but 1 just
want to tell you that I really
enjoy them. These shelves, with
monthly theme books and
librarian recommendations, are
always very creative and well
stocked. I've seen marry of my
favorite books included here for
other readers to enjoy and hove
chosen some new books from
these displays that I've really
fallen in love wlth. Please tell
your staff members to keep up
the amazing work with
organizing andstocking these
shelves through the library --
they're one of the amazing things
that make our library so unique
Look for Library information at the Iowa City Farmer's Market Downtown as well as weekly
blog.icpl.org posts about the Farmer's Market and related Library collections and services. Did you
know the Library owns over 1,000 cookbooks?!?
Each year we offer many tours to students enrolled in the Iowa Intensive English Language Program
at the University of Iowa. We welcome students to the community and introduce the Library's
collections and services. Recently one of the instructors brought us the spring 2015 edition of a
journal of student writings about their experiences in Iowa City. Two of the entries were about the
students' experiences at the Iowa City Public Library. (See "A Gift from International Students,"
elsewhere in the packet.)
Agenda Item 6C-1
Development Office Report
Prepared for the Board of Trustees
Iowa City Public Library
by Patty McCarthy, Director of Development
May 28, 2015
Library Links Golf Classic on June Z6
Reservations are rolling in for the third annual golf fundraiser for the Iowa
City Public Library! Golfers are invited to participate in the Library Links
Golf Ciassicon Friday, June 26 at Finkbine Golf Course in Iowa City. Lunch
begins at 11:30 a.m. and the shotgun at 1 p.m.
You can help by contacting golfers to encourage them to organize a
foursome to play to benefit the Library. $125 per golfer/$500 foursome -
And, we continue to recruit event sponsors to ensure that the event is
another trig success. Register online at
htt os:ll i colff-eioi nm e. o reJ?ta b id = 515786
Please contact me with questions: patty-mccarthy@icpl.org or 356-5249.
NKS
golf Classic
A 019EFJT lot Ink .owl un p: s.:k kiss A;�
Thank You Book End Volunteers
The following Book End volunteers received Certificates of Achievement during the Library's annual
Volunteer Appreciation celebration late last month.
15,00 Cumulative Hours:
Jeanette Carter (also an Adult Services volunteer)
1,000 Cumulative Hours:
Kerry Evans and Margaret Nelson
500 Cumulative Hours:
Terri Caplan, Cheryll Clamon, Jim Davis, Al Paxton, Linda Prybil, and
June True
400 Cumulative Hours:
Becky Johnson
200 Cumulative Hours:
Michelle Nagle
100 Cumulative Hours:
Paul McCarthy, Maria Padron, Patricia Ryan, Deborah Schultz, and
Juli Statton (also a Community & Access Services volunteer)
We are honored by the work of the 56 Book End volunteers- They share an average of 4 hours every
month to staff the store, restock the shelves, and give excellent customer service and reading
recommendations which encourage customers to purchase items frflm the store.
Thank you to all of the Book End volunteers for their dedication!
"Looking Forward' Success
"The Future: From Fact to Fiction" was a big hit with those attending the special event on May 17°" at
the Library- University of Iowa faculty leaders Dan Reed and Brooks Landon talked with about 100 guests
about the impact of technology on society. They generated a lot of conversation while sharing thoughts
about data versus knowledge, the vanishing middle class, dystopian young adult literature, and the
accelerating pace of change -
Many guests complimented the Friends Foundation on the format of the new event. They also seemed
to enjoy the opportunity explore the Library after hours. Thanks to generous guests and contributors,
the event raised some $14,000 for the Annual Fund.
Friends Foundation Board of Directors
Annual Meeting: Wednesday, June 3, 2015 at 4 p.m.
Iowa City Public Library
Agenda Item 6D-1
2015 Adult and Yeen Volunteer Program Recognition Summary
Prepared far the May 2015 Board of Trustees meeting by Meredith nines-Dochterfnan, Stacey McKim and Kara Logsden
On Wednesday April 29, 2015, the Iowa City Public Library recognized volunteers for service during calendar year 2014.
We had a great turnout with over 90 volunteers, staff and Board members attending. 43 volunteers received recognition
awards for achieving milestone hours of service. During 2014, 292 volunteers worked at the Library.
The Library's Volunteer Program started 35 years ago. In the past 35 years, 4,232 volunteers have worked 251,271 hours
assisting with book check -ins, materials maintenance, prepping supplies for events, helping plan teen programs,
operating The Book End, and serving on the Board of Trustees, and on the Friends Foundation Board of Directors.
Chuck Felling was named the Nancy 5ereduck Volunteer of the Year. Chuck has volunteered in the Community & Access
Services department for nearly 15 years. When asked to describe our Volunteerof the Year, Library staff said he was
"dedicated, caring and wonderful to work with."
We extend our heartfelt appreciation to Chuck Felling and all Ubraryvolunteers!
Volunteers receiving hours recognition awards for 2014:
401D0 Hour Award
Akash Borde
Community & Access Services
49300 Hour Award
Donna Byers
Community & Access Services
Philip Fontana
Community & Access Services
Clara Chua-Sierra
Community & Access Services
Ronald McCall
Community & Access Services
Natalie Holmes
Community & Access Services
Kaitlin Thouvenell-
Community & Access 5e ry ices
leer Hovet
Community & Access Services
Crowley
Nancy Howe
Community & Access Services
Paul McCarthy
Development Office
4400 Hour Award
Stephen Merkel -Hess
Community & Access Services
Becky Johnson
Development Office
Maria Padron
Development Office
Kathy J. Mitchell
Community & Access Services
Richard Paulus
Community & Access Services
Corey Rew
Community & Access Services
Bobbie Paxton
Community & Access Services
Janls Perkins
Community & Access Services
$500Hour Award
Theo Prineas
Community & Access Services and
Terri Caplan
Development Office
Adult Services
Cheryll Clamon
Development Office
Celeste Reyes
Community & Access Services
Jim Davis
Development Office
Patricia Ryan
Development Office and
Al Paxton
Development Office
Community & Access Services
Linda J. Prybil
Development Office
Deborah Schultz
Development Office
June True
Development Office
Juli Statton
Development Office and
Community & Access Services
01,000 Hour Award
Rebekah Walker
Community & Access Services
Kerry Evans
Development Office
Mary Lou Matheson
Community & Access Services
ab200 HaurAward
Margaret Nelson
Development Office
Joel Barnhart
Community & Access Services
William Pontarelli
Community & Access Services
Sarah Burnett
Community & Access Services
Radmel Carlson
Community & Access Services
}1,590 Hour Award
Linda Eastman
Community & Access Services
Jeanette Caner
Development Office and
Jeanne Morris
Community & Access Services
Adult Services
Michelle Nagle
Development Office
Richard Dobson
Facilities Services
Angela Tyler
Community & Access Services
Agenda Item GE-1
By Brian Visser, Teen Services Librarian, Iowa City Public Library
The Teen Summer Reading Program for students who will be entering grades seventh through
121fi, begins this year on June 1, and continues through August 9. The theme this year is
"Unmasked," and it's all about heroes: the super and everyday variety.
Teens can register for the program online at srplepl.org or in person at the Library. Once signed
up, they can either print their game card or pick one up at any public service desk. This year
we're asking teens to read five books or read three books and attend two library programs.
After they've read their books, participants should return their game card to the info Desk to
receive a prize and be entered into the prize drawings. We have prizes that should please a
wide variety of readers including gift certificates to Gamers, Prairie Lights and Marcus Theaters.
We have a lot of fun events planned for the summer. Events for teens are on Tuesdays and
Thursdays beginning at 2 p.m. These events tie into the theme of superheroes and heroes
including our first of the summer -- Making Comic Books with Jonathan Sims on Thursday, June
4. Local comic book artist/writer Jonathan Sims wil[ show teens how to make comics. Want to
be your own hero? Then tome to our Self Defense program on Tuesday, June 16. Our own Teen
Services intern Ella will teach from the Five Fingers of Self Defense program which was
developed specifically with young people in mind. We've got a field trip to University of Iowa
Special Collections planned to look at old, rare, and weird comics from their huge collection on
Tuesday, July 28.
We also have two separate book clubs meeting over the summer. The first is our Teen Comic
Book Club. We're reading two popular comic series starring strong female characters. Our first
discussion is an Tuesday, June 23 about "Ms. Marvel Volume 1: No Normal." The second is on
Tuesday, July 21, about "Harley Quinn Volume 1: Hot in the Clty." The second book club is the
Hero Lit club, which is all about real life heroes. The first meeting we will discuss "Joan of Arc: A
Life," by Mary Gordon on Tuesday, June 30. The last discussion is on Thursday, July 30 about
"21: The Story of Roberto Clemente," by Wilfred Santiago. A limited number of copies of these
books will be available for checkout from Info Desk staff on the second floor of the library.
The Koza Family Teen Center will be open all summer long. The Teen Center is a great place to
get out of the heat and hang out with your friends. Once school vacation begins, there will be a
staff person present from 1 to 8 pm, Monday through Friday, and from 1 to 6 pm on Saturdays.
When the Teen Center is staffed, teens can playvideogames on the big screen and checkout
iPads to use in the Teen Center.
If you have any questions about the Teen Summer Reading program or library services for teens
in general, email me at brian•visserPicpi.om or call 319-887-6076.
Agenda Item 6E-2
Celebrate Local History with the Iowa City Public Library
By ICPL Staff
Are you ready to be WOWed7
May Is National Historic Preservation Month. Locally we celebrate with Weber Days and programs at the Iowa
City Public Library. WOW, or "Weber on Wednesday" features programs on Wednesdays (and other days)
celebrating Iowa City's official historian, Irving B. Weber, and our local history. Program information is at
www.hgpLorg/weber.
Who is Irving B. Weber? Weber (1900-1997) was a local businessman, School Board President, All -American
swimmer, Lions Club member and founder of Quality Chekd Dairy. Irving B. Weber Elementary School is named in
his honor and his statue stands at the corner of Linn Street and Iowa Avenue.
Weber wrote more than 800 articles forthe Press -Citizen capturingthe history of Johnson County. As a life-long
resident, Weber intimately knew our community. He shared the joys of growing up m Iowa City, where to buy
penny candy, and the history of our homes and buildings..
Webers articles are available online bysearching "Irving Weber's Iowa City" at the Iowa Digital Library
(http://digital.lib.uiowa.edu). For more information, Lolly Eggers 2006 biography, "Iowa City's Irving Weber"
givesgreat insight into Webers life,
if you are readyto be WOWed, check out the many local history resources at the Llbraryand markyour calendar
forthese great programs. All are at the Iowa City Public Library in Meeting Room A.
Plum Grove Gardens Yesterday, Today and Tomorrow, Wednesday, May 6 at 7 p.m. Master Gardeners Betty
Kelly and Carolyn Murphy discuss gardens at Plum Grove, home of Iowa's first Territorial Governor, Robert Lucas.
This program is co -sponsored by Johnson County Historical Society and Master Gardeners of Johnson County
Scanit@ICPL, Saturday. May9 at 2 p.m. Bringycur photos and local history documents and well help scan them
for your personal use and the Library's Digital History Project. Please bring a USB thumb drive for saving digital
files.
A Pictorial Historyof Downtown Iowa City, Wednesday, May 13 at 7 p.m. Author Marybeth Slonnegerwill talk
about Downtown Iowa City. This program is Cosponsored by The Friends of Historic Preservation,
Prohibition, Breweriesand Beer Caves in Iowa City, Saturday, May 16 at 2 p-m. Architectural Historian, Marlin
Ingalls, will imbibe with fun facts.
Iowa City Food History from 1830.1900, Wednesday, May 20 at 7 p.m. Museum Studies student, Rachel
Wobeter, will share photos and notes about earlygrocers and brewers. Refreshments will be provided by
program co-sponsor, Historic Foodies-
Helen Lemme: AHistory, Tuesday, May 26 at 7 p.m. Learn from the Lemme Elementary sixth -grade girl history
detectives. Join these young sleuths loran ice cream social after the program.
Images of America: Coralville, Wednesday, May 27 at noon. Author and Herbert Hoover Presidential Library
Director Emeritus Timothy Walch will share stories about Coralville from his new crook.
Historyof Iowa City's Grocery Stores, Wednesday, May 27 at 7 p.m. Citizen Historian, Tom Scholeln, will discuss
Iowa City groceries. This program is co -sponsored by the lowa City/Johnson County Senior Center.
For more information, Contact the Library at (319) 356-5200.
Agenda Item 6E-3
Celebrate Local History with the Iowa City Public Library
May Is National Historic Preservation Month and locally we celebrate with Weber Days.
Program information is at wvvwAcpl.org/weber.
Weber (190D-1997) was a local businessman, School Board President, All -American swimmer,
and founder of Quality Chekd Dairy. Irving B. Weber Elementary School is named in his honor
and his statue stands at the corner of Linn Street and Iowa Avenue.
Weber wrote more than 800 articles capturing the history of Johnson County. As a life-long
resident, Weber intimately knew our community and its history. Weber's articles are available
online by searching "Irving Weber's Iowa City" at the Iowa Digital Library
(http://digital.lib.uiowa.edu). Lolly Egger's 2006 biography, "Iowa City's Irving Weber" gives
great insight into Weber's life.
Mark your calendar for these great programs. All are at the Iowa City Public Library in Meeting
Room A.
Iowa City Food History from 1830 -1900, Wednesday, May 20 at 7 p.m. Rachel Wobeter will
share photos and notes about early grocers and brewers. Refreshments will be provided by
Historic Foodies.
Helen Lemme: A History, Tuesday, May 26 at 7 p.m. Learn from the Lemme Elementary sixth -
grade girl history detectives. Join these young sleuths for an ice cream social after the program.
Images of America. Coralville, Wednesday, May 27 at noon. Author and Herbert Hoover
Presidential Library Director Emeritus Timothy Watch will share stories from his new book.
History of Iowa City's Grocery Stores, Wednesday, May 27 at 7 p.m. Citizen Historian, Tom
Schulein, will discuss Iowa City groceries.
If all this talk of local history has you eager to explore your own, we will have an Introduction to
Adult Genealogy class for adult patrons from 10 to 11 a.m. Tuesday, May 19. A librarian will
help you get started by talking about what questions to ask, how to keep track of your
Information, and places you might want to search.
At 10 a.m. on Friday, May 29, find out howto use the Library's genealogy resources at Using
Ancestry.com for Genealogy. Find out how both Ancestry and Heritage Quest, two leading,
genealogical databases, can help you solve you r family tree mysteries.
All classes for adults are held in the Library's Computer Lab on the second floor. Classes are
free, but space is limited to 10 people per program, so patrons should register early.
For more information, contact the Library at (319) 356-5200.
Agenda item 1oA-1
Elyse Miller
From: Susan Craig
Sent: Friday, May os, 2o15 s:14 PM
To: Elyse Miller
Subject; Fwd: ICPL and SHSI Library Partnership?
For board packet.
Sent from my iPad
Begin forwarded message:
From: Joshua Moe <ioshua.iames.moe ri Email.com�
Ante: May 8, 2015 at 11:03:34 AM CDT
To: <susan-crai is i.org>
Subject: Fwd: YCPL and SHSI Library Partnership?
Ms. Craig -
The email below was originally sent to library-board&gpi.or9; however, that email address was
returned as undeliverable. Please read my message, below, and forward onto the board. Thank
you!
Dear ICPI, Board,
The State of Iowa has dramatically reduced funding for the State Historical Society of Iowa
(SHSI) Library in Iowa City causing reduced hours, reduced staffing and reduced access. It is
possible that the historical library may be completely closed in the near future. Closure would be
a substantial loss for Iowa City and would limit or eliminate access to important information.
While the purposes and functions of the Iowa City Public Library and the SHSI Library are
different, both are vital resources to the community with several similar functions, missions and
values. I ask that the Iowa City Public Library Board discuss what it can do to assist the SHSI
Library either by providing staffing resources, logistical support, space or financial help. Such
actions would improve the visibility of both libraries, develop an important partnership with the
SHSI, expand access to informative information in Iowa City and ultimately support the ICPUs
mission.
Thank you for your thoughtful consideration,
Josh Moe
2$ Hawthorn Street
Iowa City
Agenda Item 108-1
A Gift from International Students
by Kara Loasden on May 5th, 2015
Today we received a wonderful gift at the Literary - feedback from some of the many International
Students who we work with about their impressions of Iowa City Public Library.
Each year we work with the University of Iowa's Iowa intensive English program (IIEP) which is a part of
the College of Liberal Arts and Sciences. We give tours for International Students introducing the
Library and its many programs, resources and services; we help students select books they might enjoy;
and we invite students to use the Library for their recreational needs while they live in Iowa City,
Today one of the IIEP instructors brought us the Spring 2015 Edition of the IIEP Landscape. This is a
journal of student writings about their experiences in Iowa City, Two of the entries were about the
students' experiences at the Iowa City Public Library.
The first groups of students wrote:
One day, our teacher, Erin decided with us to visit the Iowa City Public Library. Then, we visited
and explored the Library. We like the way that the staff welcomed us and showed us the library
sections. At the end they gave us library cards. After that day, we go there for reading and
borrowing books and movies. We like MR. It is a great place to study, find books, and to hang
out. I want to say a great thank you to 1CPL.
Another group of students wrote:
Our first impression of the public library is that it is big and has many books. Our school library
is like an old man, and the public library is like an energetic young man, 5o I love this library, it
makes my life exciting. It has lots of functions, such as the video area, where you can borrow any
video you want.
For me, the most interesting port is the blind date with a book. That is my favorite part of
February. They cover the book with the white paper, and just give you the topic of the book. We
also liked the part where they write letters to J.K. Rowling and buy some owl toys. That is so cute.
We also think that it is super convenient for us to borrow the book by ourselves. We also like the
language corner. It has toes of books from different countries.
Finally, J think the people who work at the library are so friendly, and give us lots of help. They
are always very excited when we come to the library.
Many thanks to our International Student friends for their wonderful gift of sharing their thoughts
about the Library. It really made our day_ Please visit us again soon
MasterCard Report
Agenda Item 11A-1
08-May-15
Vendor Dept
[ALA 10550220
Amazon -corn 10550140
Amazon -corn 10550159
Amaion.com 10S50110
Aspen Leaf Yogurt 20550159
Bed Bath & Beyond IOSS02591
Expense
Description
Amount
477350
online Reference
$835.D0
455120
MiscComp Hardware
$473.40
469320
Miscellaneous Supplies
$63.9S
449280
Miscellaneous Services & Charges
469320
MiscellaneousSupplies
$10.00
469320
Miscellaneous Supplies
[$0,60]
Bread Garden
10550159
459320
Miscellaneous Supplies
$30.00
Bread Ge rden
10550110
469360
Food and Beverages
$83.36
Constructive playthings
IL0550210
477200
Toys
$525.85
Day Dreams COMICS
10550151
469320
Miscellaneous Supplies
$10.00
Demco
10550160
469110
Misc Processing Supplies
$176.73
Demco
20550159
469320
MiscellaneousSuppCies
$464.92
Entertainment Weekly
10p00D00
221907
Jail Materials
$240.00
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10550151
46932C
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$10.00
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10550152
469360
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$S4.61
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10550110
459360
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$19.34
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10210300
449280
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$7.00
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20550152
469320
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$141.69
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1055CI40
469320
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10550159
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10550110
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10550110
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Open Vpn
10550140
444080
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Paypal
10550140
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$21.30
PBS
10550220
477210
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Prairie Lights
105501S9
469320
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$21.04
USPs
10550159
435055
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$25.96
wedge Pizza
10550114
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$3,831.12
Agenda Item 11B-1
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