HomeMy WebLinkAbout2015-06-04 Resolution0L(I
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CITY OF IOWA CITY MEMORANDUM
UNESCO CITY OF LITERATURE
Date: June 1, 2015
To: Tom Markus, City Manager
From: Jason Havel, City Engineer��g
Re: Consultant Agreement Amendment No -1
Wastewater Treatment Facilities Consolidation Project
Introduction:
The Iowa Department of Natural Resources (IDNR) issued a National Pollutant Discharge
Elimination System (NPDES) permit. The permit included the new effluent characteristics that
are the result of the Wastewater Treatment Facilities Consolidation Project, and additionally
requires the submittal of a report that evaluates the practicality of reducing total nitrogen (TN)
and total phosphorus (TP) discharges to the Iowa River.
History/Background:
The report must identify preferred operational changes and/or new or additional treatment
technologies that will be implemented to achieve these reductions. One full year of operating
data will be collected and evaluated after the changes and/or modifications are implemented.
The effluent discharge limits in the NPDES permit will be amended after a subsequent six
month optimization period. The IDNR permitting process continues to evolve and a nutrient
reduction study is an unanticipated condition of the permit that was not required at the time of
the original design contract.
Discussion of Solutions:
Moving forward with this work is a requirement of the permit and is an extension of much of the
work that has been done during the design of the Wastewater Treatment Facilities
Consolidation Project.
Financial Impact:
The not -to -exceed fee for completion of the study is $74,650 and funds are available in the
South Wastewater Plant Expansion account.
Recommendation:
Staff recommends approval of Amendment No.1 to the May 10, 2010 Agreement by and
between the City of Iowa City and Stanley Consultants, Inc. for the Wastewater Treatment
Facility Consolidation Project.
Cc: Ron Knoche, Public Works Director
Dave Elias, Wastewater Superintendent
Ben Clark, Senior Civil Engineer
Prepared by: Ben Clark, Senior Civil Engineer, 410 E. Washington St., Iowa City, IA 52240; (319) 356-5436
RESOLUTION NO.
15-191
RESOLUTION APPROVING, AUTHORIZING AND DIRECTING THE MAYOR TO
EXECUTE AND THE CITY CLERK TO ATTEST AMENDMENT NO. 1 TO THE MAY 10,
2010 AGREEMENT BY AND BETWEEN THE CITY OF IOWA CITY AND STANLEY
CONSULTANTS, INC. TO PROVIDE ENGINEERING CONSULTANT SERVICES FOR
THE WASTEWATER TREATMENT FACILITIES CONSOLIDATION PROJECT.
WHEREAS, the Contract contemplated that Consultant would assist the City in obtaining a National Pollutant
Discharge Elimination System permit (NPDES Permit) from the Iowa Department of Natural Resources
(IDNR) for the South Wastewater Treatment Plant; and
WHEREAS, the City did receive said NPDES Permit, effective May 1, 2014, but said Permit requires
submittal of an additional report to the IDNR evaluating the practicality of reducing total nitrogen (TN) and
total phosphorus (TP) discharges to the Iowa River; and
WHEREAS, this additional report was not included in the Scope of Services for the Contract; and
WHEREAS, it is in the public interest to engage Consultant to assist the City in gathering the data necessary
for this additional report and preparation thereof.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA,
THAT:
The Consultant's Agreement Amendment No.1 attached hereto is in the public interest, and is
approved as to form and content.
2. The Mayor and City Clerk are hereby authorized and directed to execute the attached Consultant's
Agreement Amendment No. 1.
Passed and approved this 4th day of June , 2015.
MAYOR
ATTEST:
CI LERK
pp ved b
City Attorney's Office
Resolution No. 15-191
Page 2
It was moved by Mims and seconded by Dobyns the
Resolution be adopted, and upon roll call there were:
AWES: NAYS: ABSENT:
x Botchway
x Dickens
x Dobyns
x Hayek
x Mims
x Payne
x Throgmorton
AMENDMENT NO. 1 TO THE
May 10, 2010 CONSULTANT AGREEMENT
This Amendment No. 1 to the May 10, 2010 Consultant Agreement for a Nutrient Reduction Study Project ("the
Agreement"), is made and entered into by and between STANLEY CONSULTANTS, INC. (Consultant) and CITY
OF IOWA CITY, IOWA (Client) on this4th day of June 2015.
WHEREAS, the Agreement contemplated that Consultant would assist the City in obtaining a National Pollutant
Discharge Elimination System permit (NPDES Permit) from the Iowa Department of Natural Resources (IDNR) for
the South Wastewater Treatment Plant; and
WHEREAS, the City did receive said NPDES Permit, effective May 1, 2014, but said Permit requires submittal of
an additional report to the IDNR evaluating the practicality of reducing total nitrogen (TN) and total phosphorus
(TP) discharges to the Iowa River; and
WHEREAS, this additional report was not included In the Scope of Services for the Contract; and
WHEREAS, it is in the public interest to engage Consultant to assist the City in gathering the data necessary for
this additional report and preparation thereof.
NOW, THEREFORE, It is agreed by and between the parties hereto that the May 10, 2010 Consultant Agreement
is hereby amended as follows:
A. Section I "Scope of Services", 2.6, Task 60 "Regulatory and Funding Agency Coordination" is amended
to add the following service:
2.6.6(a) Assist the City in optimizing existing processes for treatment performance including nutrient reduction,
analyze plant performance for nutrient reduction, and prepare required nutrient reduction report, and assist City in
communication with the Iowa Department of Natural Resources (IDNR) to comply with the May 1, 2014 NPDES
Permit requirements.
1.1 Project Management and Communications
1 A A Overall contract administration and coordination including invoicing.
1.1.2 Communications
1.1.2.1 Initial Project Meeting — Conduct an initial project meeting with City to:
0 review scope and activities, schedule,
0 discuss expectations, and communication procedures.
• review and discuss City's existing sampling plan and locations. Discuss
possible supplemental sampling locations and parameters for process
insight.
• review and discuss performance data collected by City
• discuss process operations and performance.
• Consultant's process subconsultant will participate in meeting via internet.
• Prepare and distribute electronic meeting notes.
1.1.2.2 Participate in periodic (every 8 weeks) 1 hour long progress teleconferences up
to a total of six (6) teleconferences. Prepare and distribute electronic meeting
notes.
1.1.2.3 On-site visits and meetings — Attend up to two (2) on-site meetings in addition to
meetings listed in specific tasks. Consultant's process subconsultant will
participate in one of the meetings by phone and the other meeting on-site.
Process Evaluation — Existing Systems
1.1.3 Assistance During Interim Operational Trials - Provide up to thirty-two (32) hours of
process consultation during the interim operational trials conducted early 2015 to early
2016 to assist City in operational issues and questions that may arise during operation.
22800 Iowa City Wastewater Treatment—Nutrient Study Page t of 3
1.1.4 Data Analysis
1.1.4.1 Update existing North and South Plant flow and load dataset with additional data
for period of July 2010 to March 2016. Analyze updated influent data set to
confirm current average, maximum month, maximum week, and maximum day
flows and loadings. City will provide data in Excel workbook format. City will
provide data in Excel workbook format,
1.1.4.2 Summarize plant effluent discharges (cBOD, TSS, NH3-N, TN, and TP) post -
construction improvements during interim operational trials using MLE and A20
configurations.
Deliverable: Nutrient Reduction Report
1.1.5 The nutrient reduction report scope of work is based on plant achieving required nutrient
reduction without additional capital improvements. If plant cannot achieve required
reductions, capital improvement concepts and costs updated to present time from plant
planning work will be incorporated into the report. Conceptualization and capital cost
estimation for following additional improvements as applicable 1) RAS anoxic mix
chamber 2) step feed of primary effluent to cells 2 or 3 are included. New attematives
identified during the course of the work will be developed and costs estimated at Client's
request as an additional service.
1,1.6 Prepare six (6) copies of draft report in accordance with NPDES provisions including
+ plant performance data,
interim operational trial results under MILE and A20 configurations,
+ operational alternatives,
• cost analysis,
+ evaluations,
• conclusions and recommendations.
1.1.7 Conduct Nutrient Reduction Report Review Meeting with City. Consultant's process
subconsultant will participate by teleconference.
1.1.8 Finalize six (6) copies of report under licensed Iowa professional's engineer direction and
submit on behalf of the City to the IDNR.
IDNR Interaction
1.1.9 Communications/Review Support—as coordinated with City
1.1.9.1 Attend initial meeting with IDNR to discuss nutrient reduction policy and
associated processes/procedures, conceptual approaches to the engineering
work required for the required nutrient reduction report and IDNR approach to
NPDES permit limits near term and long term. Consultant's process
subconsultant will participate by teleconference.
1.1.9.2 Periodically update IDNR staff on progress and clarify requirements as required.
1.1.9.3 Review written comments from IDNR and prepare written response for City.
1.1.10 Nutrient Reduction Report IDNR Review Meeting - Attend meeting with IDNR
accompanied by City to present report findings, and discuss review comments and
discuss establishment of near-term nutrient limits based on operational performance with
protection of long-term design load conditions.
Summary of Meetings and Deliverables
1.1.11 On -Site Meetings
1.1.11.1 Initial Project Meeting
1.1.11.2 Two On -Site Meetings
1.1.11.3 Nutrient Reduction Report Review Meeting
22800 Iowa City Wastewater Treatment —Nutrient Study Page 2 of 3
1.1.11.4
1.1.11.5
1.1.12 Deliverables
1.1.12.1
1.1.12,2
IDNR Initial Meeting (Des Moines)
Nutrient Reduction Report IDNR Review Meeting (Des Moines)
Technical Memorandum - Nutrient Reduction Performance Data Results
Nutrient Reduction Report -Draft and Final
B. Section li "Time of Completion" is amended as follows: The Scope of Services detailed in amended Section
I, 2.6.6 (a) described above will commence May 2015 and continue to August 31, 2016 (16 months), in
accordance with the following schedule.
Activity Date
Initial Data Review, Tasks 2.2.1-2.2.2, 5/15/15 - 6/24/15
Interim Operational Trials Consultation, Task 2.2.3 6/1/14 — 2/1/16
Data Analysis/Future Load, Task 2.2.4 2/1/16 — 4/1/16
Nutrient Reduction Report, Task 2.3 2/1/16 — 5/1/16
IDNR Interaction Task 2.4 3/15/15 — 7/1/16
Schedule objectives are contingent upon receiving timely CITY and regulatory agency reviews and Notice -to -
Proceed.
C. Section N "Compensation for Services" is amended as follows: Consultant shall perform the additional
services added to the Scope of Services herein by this Amendment No. 1 for an additional not -to -exceed fee
amount of Seventy -Four Thousand Six -Hundred Fifty Dollars ($74,650), based upon Consultant's Hourly Labor
rate attached hereto and incorporated herein by this reference. Consultant's total not -to -exceed fee for the Scope
of Services, as amended, shall not exceed $5,842,650.
D. Except as specifically amended by this Amendment No. 1, all the terms and conditions of the original
Agreement dated May 10, 2010 by and between the above-described parties shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have caused this Amendment No.
indicated. .I
ST
VA
Date:
Attest:
BraA P.E.
to be executed on the date below
CITY OF IOWA CITY, IOWA
By:
Date: June 4, 2015
Attest:
L'IK M -Y
&-2- /J -
City Attorney's Office
22800 Iowa City Wastewater Treatment —Nutrient Study Page 3 of 3
2b(1)
Prepared by: Susan Dulek, Assistant City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030
RESOLUTION NO. 15-192
RESOLUTION SETTING PUBLIC HEARING FOR JUNE 16, 2015, ON A
PROPOSAL TO CONVEY A SINGLE FAMILY HOME LOCATED AT 1116
EAST BURLINGTON STREET.
WHEREAS, the UniverCity Neighborhood Partnership Program is a joint effort between the
University of Iowa and the City to encourage home ownership and reinvestment in designated
neighborhoods surrounding the University of Iowa; and
WHEREAS, the City purchases rental units located in designated neighborhoods surrounding
the University of Iowa, rehabilitates them, and then sells them to income -eligible buyers; and
WHEREAS, the City purchased and rehabilitated a single family home located at 1116 East
Burlington Street, Iowa City; and
WHEREAS, the City has received an offer to purchase 1116 East Burlington Street for the
principal sum of $189,000 (the amount the City paid to acquire the home), plus the "carrying
costs", which are all costs incurred by the City to acquire the home, maintain it and sell it,
including abstracting and recording fees, interest on the loan to purchase the home, mowing
and snow removal, utilities, real estate taxes, and any costs in excess of $50,000 to repair and
rehabilitate the home; and
WHEREAS, this sale would provide affordable housing in a designated area surrounding the
University of Iowa; and
WHEREAS, this sale is conditioned on the family securing adequate financing for the purchase
of the home.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, that:
1. The City Council does hereby declare its intent to convey a single family home located at
1116 East Burlington Street, Iowa City, Iowa, also known as part of Lot 24, J. & J.W.
Clark's Addition, Iowa City, Iowa, for the sum of $189,000, plus the "carrying costs".
2. A public hearing on said proposal should be and is hereby set for June 16, 2015, at 7:00
p.m. in Emma J. Harvat Hall of the Iowa City City Hall, 410 East Washington Street, Iowa
City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter
as posted by the City Clerk, and that the City Clerk be and is hereby directed to cause
notice of said public hearing to be published as provided by law.
Resolution No. 15-192L
Page 2
It was moved by rums
adopted, and upon roll call there were:
AYES: NAYS:
x
x_
x
x
M
and seconded by Dobyns the Resolution be
Passed and approved this 4th day of
Approved by
6 -,4 --c S
City Attorney's Office
ABSENT:
x Botchway
Dickens
Dobyns
Hayek
Mims
x Payne
Throgmorton
June . 2015.
MAYOR
ATTEST: ,/ 2 e. �—
CI LERK