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HomeMy WebLinkAbout1978-06-27 Bd Comm. Minutesr. IQICROFILMED BY JORM MICROLAB MINUTES HUMAN RIGHTS COMMISSION MAY 22, 1978 7:00 P.M. CITY MANAGER'S CONFERENCE ROOM CEDAR RAPIDS AND DES MOINES, iOWA MEMBERS PRESENT: Woodard, McComas, Kuhn, Costantino, Munzenmaier. MEMBERS ABSENT: Madison, Gilroy; excused: Davison, Braverman. STAFF MEMBERS PRESENT: Morgan, Zukrowski, Ryan (late). VISITORS: Theresa McLaughlin, KXIC. RECOMMENDATIONS TO THE CITY COUNCIL None. RECOMMENDATIONS TO THE CITY MANAGER AND STAFF The following recommendation was made to the City Manager: The Human Rights Commission recommends to the City Manager that the City consider printing the WRAC booklet on spouse abuse provided that the Police Chief's comment regarding police officers' objectives at a family dispute are revised. The letter is to reflect that the ordinance supports the Commission's recommendation for this effort since the ordinance allows the Commission to cooperate with organizations whose purposes are not against the ordinance. This booklet deals with the rights of spouses. The following recommendations were made to the staff: 1. Staff is to revise the Commission's response to Terry Dolphin's review and recommendation on deferral status by incorporating the Commissioners' suggestions. The letter is to be addressed to Thomas Mann with carbons to the Iowa Civil Rights Commission members. Barbara Woodard is to sign the letter. 2. Costantino and Munzenmaier are to receive notices of the Iowa City Civil Service Commission meetings. 3. Staff is to supplement the list of personnel managers to be invited at the informal meeting. Personnel managers of companies where an outstanding complaint is pending are also to be invited. June Higdon is to be contacted for the names of female personnel managers in the area and also invited. SUMMARY OF RELEVANT DISCUSSION The meeting was called to order at 7:05 P.M.. The minutes from the April 24, 1978 meeting were accepted. There was no public discussion. Visitor was Theresa McLaughlin from KXIC who indicated the station does report Commission activities. 141CRorlu4Cm By JORM MICRdILAB 1153 1,11LROFILMED BY JORM MICROLAS CEDAR RAPIDS AND ULS MUINES, 10viA -2- The Commission members discussed the following items: Costantino made several suggestions regarding revising the Commission's response to Thomas Mann on the Commission's deferral status application. Costantino submitted her typed suggestions. Commissioners indicated that adding the interest charges on one of the monetary settlements was not critical. Settlement was twice what the complainant had requested. Technically, 601.A permits conciliating for back pay but does not address interest on back pay. The staff's summary or minutes of Terry Dolphin's review are either to be edited or deleted from inclusion to the response to Thomas Mann. The response is to also indicate the Commission's ability to get injunctive relief under general State statutes. Ryan indicated that under the Incorporated Town of Carter Lake vs. Anderson, the ruling was that an entity with police power can enjoin. References on the last page of the letter are to be reworded indicating that the Commission's processing of complaints was affected by the necessity to revise the local Ordinance. The delay was influenced by extenuating circumstances. Also on this page, reference to the dubious value of the Commission pursuing the deferral relationship is to be deleted. 2. The Iowa State Civil Rights Commission declaratory ruling regarding Cedar Rapids requirements for fire fighters was discussed. Ryan indicated that the State did not mention or cite recent Supreme Court cases which upheld mandatory retirment of Police officers at age 50. The issue of citizenship was also not discussed. A court case recently cited that aliens may be refused to be hired as Police officers. In addition, Ryan said that Chapter 400 of the Civil Service Rules allows Civil Service Commissions to set age requirements as long as they are reasonable. This is not as simple as the declaratory ruling made it appear. In addition, the issue of color blindness and visual correction may be reason- able. Ryan indicated that these cases were worthy of mention and should have been delt with by the State in their declaratory ruling. There was a serious question regarding the applicability of the ruling's statement on educational achievement to the Iowa City area. However, Woodard indicated the educational level for minorities may have changed but only minimally between 1970 and 1978. Costantino mentioned a Minneapolis suit against the fire department questioning their testing criteria. The suit challenged that the testing criteria was not relevant to fire fighter's work. The basic criteria of fire fighters appears to be to be able to read directions and put out fires. However, it was noted, that within Iowa City fire fighters do building inspections I-IICROFIL1410 By JORM MICR6LA9 t!ICROFIUIED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINLS, 10WA -3- and read complex technical information regarding new fabrics and fire fighting techniques. This ability relies on basic reading skills. But, a high school diploma does not necessarily mean an individual can read and write. State law requires the ability to read and write. However, the Iowa City requirements indicate a high school diploma or its equivalent will be accepted. "Or its equivalency" may be interpreted as another formal degree. The emphasis of this requirement should focus on functional literacy. Commissioners discussed the ability to determine good moral character. Morgan indicated that guidelines establishing "good moral character" and a standard to apply to a job are to be drafted for the police department, fire department and other departments where these guidelines may be applicable. Commissioners discussed the ability of a fire fighter to get to the station. Law requires that reasonable limits on residency be established. However, within Iowa City fire fighters are not required to have a phone. Currently, the rule in the fire deprt hters area to be is out ofat not town. mThisthan rulethree ufire neverbeenchallenged. The Civil Service Commission closely examines the mental, I.Q., and personality tests. A professional psychologist evaluates this closely. The Civil Service Commission has been requested to make changes on this criteria before next year. Commissioners discussed the physical requirements for fire fighter applicants. The physical test has not been reviewed for its applicability to women. Currently, the test focuses on upper body musculature. The Civil Service Commission has been asked to review this test as it applies to women. There is some concern that some fire fighters are not in good physical shape. At this time, current employees don't need to repeat the physical agility test. There is potential liability to the City if fire fighters are not physically able to perform their job. However, there is a legal question whether the de- partment can require yearly physical tests of their employees. A standard of physical fitness needs personal commitment at home. It was noted that fire fighters had requested gym equipment and facilities at the station, and that the Civil Service Commission and the Fire Chief are committed to seeing some changes. Zukrowski then summarized her meeting at the Civil Service Commission. Zukrowski indicated the fire fighters were concerned with cation of consistency in the feedback truleshe especiallyon thepromotional to receive exams. 141CROFILMED BY JORM MICRbLAB JDAI: F:d 1.) :d::. `101 :!.S MILROPILMED BY JORM 141CROLAB CEDAR RAPIDS AND UES HUINLS, IUWA -4- Nusser reviewed the application criteria with the fire fighters who were attending the meeting. When the fire fighters were discussing age, one fire fighter could not tell Zukrowski the difference between 34, 35, 36, and 37. However, fire fighters felt no one over 35 should be allowed to apply for the department on the assumption that deteriorating physical ability is compensated for by experience. Commissioners noted, however, that the bus lines and air lines have successfully defended that no applicant over 35 may be hired since pension benefits must be vested by the time employees are required to retire at 55. In the past, individuals over 35 have not typically applied from other fire departments since under State law the pension is not transferrable. It was noted that the training period and the information which needs to be acquired by new fire fighters levels off around four to five years, but at least by ten years after the individual joins the force. one Commissioner suggested that no age requirement be included since the other criteria could screen out the older applicant who could not perform fire fighting duties. The next major item of discussion focused on legislative issues. Morgan indicated the amendments to 601.A have passed both houses and: incorporate the right to sue; specify damages; define public accommodations to include state and local governments; incorporate administrative changes for the Iowa Civil Rights Commission by including a reviewing officer who would make the cause determination. This last provision may be a possible problem for the Human Rights Commission in attempting to be procedurally consistent with State law. However, it was suggested that the conciliation team arrangement could be modified to adapt to this provision; remove responsibility for investigative credit complaints on the basis of discriminatory actions from the State Civil Rights Commission; force the aggrieved individual to choose between initially filing the complaint with the State Commission or pursuing the complaint in court. Two major items were deleted: the aggrieved individual does not need to exclusively file with the local, State, or EEOC. The amendment also deleted class actions but incorporated a provision for patterns and practices. If these amendments are passed and signed by the Governor, they would become effective July 1, 1978. The Human Rights Commission was to receive a copy of the amendments. Commissioners discussed the informal meetings with area personnel managers. It was the consensus of the Commission that personnel managers who have outstanding complaints against their organiza- tion be invited to the informal meeting. However, discussion of the complaints would not take place. The date for the Y -Y` :41CROI Ili4rn BY JORM MICR46LAS nn;'d MILROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MOINLS, IOWA -5- meeting is set for June 14, 1978, at 7:00 P.M. at Mace Braverman's home. Zukrowski is to supplement the original list with these additional names. McComas indicated that personal letters will be sent to the individuals who are contacted. Commissioners requested that handouts be available. 5. Commissioners discussed supporting publication of the booklet assembled by WRAC. After discussion it was determined that the Commission's support of this effort would not be against the Commission's authority or contrary to the Commission's purpose under the ordinance. The WRAC Booklet was first referred to Chuck, Ethel, and Pat for review and a recommendation. Chuck indicated that the booklet was well done and informative, but disagreed with the statement referring to the Police Department reaction to calls of complaints. It was noted that a short reference to male spouse abuse is also included in the WRAC booklet. Steve Munzenmaier requested to see the pamphlet. An inquiry was made if the Human Rights Commission would also be listed in the pamphlet. Zukrowski did not know but would check into this. A. Chairperson's Correspondence 1. A thank you letter to Morris Milgram was circulated. The auto- graphed book which Morris Milgram presented to the Commission was also available for the Commission's review. Several of the Commissioners who were present made favorable comments regarding Morris Milgram such as Milgram's commitment to solving housing problems and the dedication of personal efforts to integrate neighborhoods. He was very learned and had accepted a chal- lenging project. However, Costantino had difficulty relating his presentation to Iowa City. 2. Nusser's letter of response to Barbara Woodard was circulated. The Commission's inquiry regarding a female notary's use of her maiden name to Thomas Mann was forwarded to Synhorst, the Secretary of State. Zukrowski indicated that it appears the name submitted on the marriage license becomes the legal name. Since the inquiry has been forwarded to Synhorst, Zukrowski indicated she will wait for his response. 4. The Chair read the letter of response from the Department of Labor regarding the Commission's request for rural unemployment data. Zukrowski indicated she had received the data but it was not very useful. 5. The Chair circulated the letter of response from Philip Jones with the names of the individuals and agencies which monitor the University of Iowa. C.. r . Id IDROI MED BY JORM MICROLAS kni Iii'. • [I.', 51(11'IES MICROFILMED BY JORM MICROLAB Im B. Chairperson's Reconmendations: None. CEDAR RAPIDS AND UES MOINES, IOWA C. Committee Reports: 1. There were no committee reports. 2. Zukrowski indicated the Human Rights Commission would be notified when the University of Iowa Committee on Human Rights meets. However, there is currently a lull in the Committee's activities due to the vacation schedule. Fred Woodard, current Chair of the Committee, told Zukrowski he was not sure whether he would be the Chair of the Committee next year. 3. Zukrowski indicated minor revisions had been made on the public service spots as a result of input from the station managers. Personalized letters to be signed by Ethel Madison are currently being typed. 4. Zukrowski indicated nothing has been done with educational mini -sessions for the Commission. 5. Zukrowski indicated a rought draft of the brochure has been returned and will be ready for final copy. It would probably be unfeasible to have the brochures printed and available before June 14. 6. The bus sign cards project has been postponed because of tech- nical difficulties regarding the size of the sign card and printing problems. D. Staff Report Accepted. E. Complaints 1. Zukrowski indicated receiving an informal complaint by an individual against Job Service of Iowa. Zukrowski indicated that Commissioners who had previously spoken with the Director of Job Service could address this problem. Zukrowski indicated she would discuss the details later. However, Munzenmaier asked to be deleted from this committee since he had not previously met with the Director. 2. Cases Pending: a) E/R, 8-25-7708 and E/R, 8-23-7709. Costantino indicated the conciliation team had requested more information. b) E/R & SO, 9-23-7710. Revisions in the conciliation agreement were being made. r)_ 141CRBFILMCB BY )ORM MICR+LAB CLi)hl: Rpr;;;; ;LL 140 CR; MICROFILME0 BY JORM MICROLAB -7- CEDAR RAPIDS AND UES MO1N G . IUWA c) H-7603, H-7604. I indicated a note to the file upon Cos- tantino's request had been made indicating the team's reasons for their decision. In addition, the letter to Mike Bailey was revised indicating the difficulty of the decision and that during our deferral status review, the investigator had responded favorably with the possibility of taking these cases to public hearing. d) E/S, 2-10-7801. Zukrowski indicated having met with the respondent on 5-19-78. One witness needs to be interviewed. e) H/N0, 2-9-7601. Zukrowski asked for a concilation team to consider predetermination settlement. Madison (Chair) and Davison were assigned. f) E/S, 4-4-7803. Zukrowski requested a conciliation team to consider predetermination settlement. Davison, as chair, McComas and Munzenmaier were assigned. 3. New Cases: a) b) C) F. Other Zukrowski asked for a conciliation team to consider a predetermination settlement for E/S, 4-20-7804. Woodward as chair and Madison were assigned. PA/R, 5-15-7802 was investigated. McComas as the chair and Kuhn were assigned to review the possibility of a predetermination settlement. E/R, 4-6-7705 needs to be monitored. 1. The annual Commission report has been submitted for typing. When the edited version returns, Zukrowski will send xerox copies to the Commission and Tom Scott. 2. The Iowa City Civil Service Commission will meet on May 31, 1976. However, this meeting may be an executive session. 3. Ryan indicated she had not made any progress on reviewing HUD guidelines on advertising. 4. Kuhn indicated she was disappointed with the State's handling of the public hearing against the University. There has been no result reported. 5. Morgan indicated that proposed rules by the Iowa Civil Rights Commission had been received regarding affirmative action plans and establishment of goals and timetables. These state rules will evaluate the good -faith efforts of an organization if a complaint is filed as a result of the Affirmative Action wicrsornwEa BY JORM MICR+LAB CNN: @.VN?l, IiLS -0Dltlu IAICROFILMED BY DORM MICROLAB CEDAR RAPIDS AND DES MOINES, IOWA -B- Plan. Since comments were to be received by May 26th, Morgan responded by indicating our support. The rules place an affirmative burden on the employer even if no complaint is filed and requires the employer to keep the law even if no complaint is filed. These rules are similar to the EEOC proposed regulations on affirmative action plans. 6. Zukrowski'indicated receiving two responses from organizations regarding the Commission's inquiry on their newsletter for public input on activities and projects. 7. Commissioners indicated Zukrowski should put her telephone McComas number on thetelephone number wassionincorrectconre. the newsletterdicated his 8. The Commission voted not to meet in July. All summer meetings are to be held at 7:00 P.M. 9 June meeting sscheduled June , 1978, at 7:00 P.M. The agendasettingisonJune 16, at3:30P.M. 10. The meeting adjourned at 9:25 P.M. -.. • •Y," IdICROFILMFD BY JORM MICR+L_AB Ll UAIt PAFIDS ;SCS I-001`lFS i� MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DLS MUINLS, 10WA Civil Service Commission Meeting Engineering Conference Room 10:00 A.M. April 28, 1978 Commissioners Present: Nusser, Orelup, Anderson Staff Present: Higdon, Zukrowski, Keating, Irving Others Present: Representatives of Fire Department Nusser Presiding Firefighter Richard Craig taped the meeting Nusser indicated the first item on the agenda was continuation of discussion regarding fire promotional tests and recognized Ken Irving who wished to comment. Irving - Agrees with stabilizing the test system, but doesn't agree with the character assassination in the February 10th meeting of the Commission. Strongly refutes the statement that promotions were based on friendship. He stated he had worked under four chiefs, he had disagreed with them, but he had always been loyal to them, and the Chief has the responsibility to run the department. The Chief can't be expected to appoint an officer who will always refute his actions. He believes the chief should have input into the promotional process to this commission or any other commission. The Chief knows who gives him a hard time and also who does a good job. In regard to the statement that an individual has no faith in the officers, Irving said he was consulted before the appointments were made from the certified list, and that he has complete faith that the officers can do the job. He believes the answer to the whole thing is attitude. The men appointed have a good attitude and are loyal to the department. Nusser - He doesn't want to escalate the thing, but to discuss. Firefighter Crow - The reference to character assassination - not against individuals, but against the procedures and changing procedures which seems to benefit some individuals. He stated that input from the Chief should be in writing and should go into the personnel records so the employees had an opportunity to review it. Irving - He doesn't agree with writing it, that the Chief should have oral input if the Commission wants it. Nusser - Every change the Commission has made has benefited a larger number of people, and he referred to the Civil Rights law as an example. He also pointed out that the Iowa Law states that the Chief selects those for promotion from the certified list. Nusser then referred to the grievance which was filed regarding the testing program. Crow - Pointed out a couple of the changes as examples. One time the test was pass -fail, and one time it was not. Another one was the 5 year requirement in grade before you could be considered for promotion, as opposed to two, three, or four years. MICROFILM BY JORM MICR¢LAB Li.DAIt FSA( 1`?S • A[:. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DLS MOINES, IUWA -2- Keating - Cited the Civil Service law, and stated that if there was a 5 year law, it was a long time ago. Nusser - Police Chief Miller told Nusser that the chief can "wash" a list after 30 days under the new law. At this point he requested that Crow read the grievances, then inquired of Crow if he had ever inter- viewed anyone. Crow - Has never interviewed anyone. Is not saying they are 100% right, but don't understand how they get the grade point to be certified or not certified. Nusser - Interviews are subjective. The Commission attempts to apply objective standards to a subjective situation. He suggested that fire employees could contact Ames regarding the evaluation from Ames. The City only receives a grade point from Ames on the promotional, no written evaluation. Crow - Suggested the standards be set up that you have to pass the written test in order to take the oral interview. Nusser - Inquired if the suggestion was that there be cut-off controls. Crow - This is not something that just cropped up, this has been going on more than during Keating's two years as the Chief. Nusser - Keating's input is practically zero. The officers in the department should have guts enough to say to an employee that they have a lousy attitude and they will never make an officer until the attitude changes. He then asked what would you do if that goes into the personnel file. Keating - To retain written information for over one year would be in conflict with the Union contract. Crow - This was not meant to go into effect immediately. After a short discussion there seemed to be no objection to the Physical Fitness part of the testing program. There was discussion regarding physical fitness among employees after they had joined the department. Keating - We have a "tune-up" each morning. Orelup - Physical fitness is extremely important and should be a daily routine to keep fit. She indicated that the employee would need to take some responsibility to accomplish this. Firefighter Whittaker - You want to make this strictly our responsibility? Firefighter Akers - The routine physical examination given by the medical board - didn't feel that fire employees where treated equally during the routine physical examination. 14IC80f 11.14ED 8Y JORM MICR+LAB E.1J(111 P.rIVEY. • dL''� 110CfI:S i f4ICROFILMID BY JORM MICROLAB -3- CEDAR RAPIDS AND DES 610INLS, IOWA Keating - Sets up the physical examination and goes on the doctor's recommendation. As an illustration he said that cardiograms are given only to those who are 40 years old. This is the same as the city's regular physical testing procedure. At this point Nusser started to review the regulations posted for the last examination. 1. Age - The firefighters felt that age limits were appropriate. That they would object to a 15 -year-old on the department, for example because of maturity, living in the dormitory, and they wouldn't stay with the department. They also felt the top age might be needed but stressed that the minimum requirements must be met. Nusser commented that Kidwell had 8 years on Highway Patrol, should he be considered? It was expressed that some people are probably eliminated because the age is stated and it was felt that they wouldn't apply. Zukrowski asked what the difference in physical ability would be between the person 35 or 36 years old. Don Crow spoke of the 22 years to retirement as stated in the code. Zukrowski felt that they were assuming a person would stay on the department 22 years. One firefighter felt that if we made exception at the top we would have to at the bottom. Nusser asked this firefighter if he was looking for rigid rules, and the firefighter agreed. Zukrowski indicated that the courts are spread on age but are leaning towards age relating to abil',ty to perform the job. Nusser felt that the whole department could be jeopardized Zukrowski expressed that research is going on to show how all factors relate to various jobs. Dick Craig indicated the Union could get information from the International Association of Firefighters. 2. Height and Weight - The consensus was the firefighters were willing to leave this at the discretion of the doctor. 3. Normal Vision - The requirement is essential as stated, that is, corrected vision is acceptable. 4. Hearing - The requirement is essential. Both Bob Keating and Jane Anderson indicated there may be a need to change the wording because of new testing procedures that screen out noises rather than go on strict decibel rating. 5. Written and Mental test - No comments to take exception to the rules. 6. Residence - No comments to take exception to the rules. 7. Physical Exam - No comments to take exception to the rules. 8. Chauffers License - Is required by law. 9. High School Graduation - As stated where High School equivalency is acceptable. MICROFILMED BY ' JORM MICR6LAB MICROFILMED BY JORM 141CROLAB CEDAR RAPIDS AND ULS MOINES, IOWA -4- 10. Physical Agility Test - Craig - The rules state failure to complete the test will disqualify, but in the past it hasn't. Orelup - Believes in giving a second chance. Craig - You don't get a second chance when it comes to saving a life. Akers - Is this fair to the twenty-two people who did all of the physical agility test? Nusser - Do you wish to institute proceedings to remove anyone from the department? The answer - No, no. Higdon to Keating - Has the agility test been validated? Keating - Did not know the answer. Orelup - In the past there was required physical examinations periodically. She inquired if this was still carried out and was informed that it was. Nusser - Inquired if there was any more input and got a negative response. Understands that they want the Chief's input in the personnel file. Do they want to see the oral rating? Crow - Not necessarily see it but want to understand how the oral part is done. Anderson - Inquired if they felt they made the list at one time, should they repeat on the list every time. No one agreed they should repeat. Higdon - It's possible to do exceedingly well on a test and "bomb out" in the interview. Nusser - Inquired if there was any reason that some firefighters couldn't set in on the entry level interviews as a training session. Anderson - Questioned this procedure but felt corrective feedback was necessary. Stated the commission is not the command staff, and the staff was responsible to give the feedback. Craig - Not much problem getting feedback through the command staff, they're all Keating's appointees. At this point, Chief Keating asked to offer some responses to the February 10th meeting, stating he would like to present this without interruption except from the Commission. He also stated his silence at the February 10th meeting was not an agreement or admission, but only a listening time for him. MICROFILM By 1 JORM MICR+LAB CEDAR HAG!II': !1L5 :4m17ES MILRUFILMED BY JORM MICROLAB -5- CEDAR RAPIDS AND UES MUINLS, IUwA 1. In regard to the selections for promotion being made on friendship, it is totally false. He looks at past performance and hasn't been disappointed so far. He's getting good people. 2. In regard to the comment of pressure to hire and he would have to give 10 reasons why if he didn't hire a certain person. Bob indicated that the Commission has them in order. If he doesn't select them according to the list, he wanted to give reasons why and maybe there would be 10. 3. In regard to examination dates being moved around to appear that he was manipulating, Bob said, "I deny it." Crow - The changes seem to benefit some individuals. Keating indicated that he tries to base statements on fact. Orelup asked if a person extended a courtesy had been selected and Keating responded no. Crow - Indicated the tests had always been given in April, but the one in question wasn't. Keating cited the change in the law which no longer requires April testing, but when the Commission deems necessary. Higdon interjected that communications could have avoided all this it seemed, if the firefighters had talked to the command staff and if they weren't able to open up communications, they should be con- tacting someone to get this process of communications opened. Craig - Said that some positions had been left vacant to save money or to allow someone to get the years in so they could take the test, and it is difficult for the firefighters to distinguish this. 4. In regard to the statement that the officers would cover up for an appointee, Keating responded that he would dismiss a Captain if he covered up. Nusser said it was incumbent on Crow to tell who the Captain is. Crow did not respond and Keating said I have confidence in the officers. In regard to the pressure to break the law statement, Keating said the choice is his, he would be the one who would break the law. The law specifically spells out that the Chief chooses from the list certified. In regard to an employee who knew if they were on the list they would get promoted, Bob was puzzled by this statement, and Crow said the feeling was that if certain people got on the list that they would get the promotion. In regard to peer evaluation, Keating felt this would be valuable. It should be subject to review by the officers on the shift, so we would not get into a situation where individuals exchanged nice comments. The comment regarding the Ames test Keating felt was directed toward him and further felt that the person who stated that they had seen a test in the department prior to the time an examination was given was obligated to tell Bob so the test could be called. The firefighter stated he did see the test MICROFILM 0Y JORM MICR( LAB LI Mk Vb I ::J' • 1 (4011115 M MILROFILMED BY JORM NICROLAB CEDAR RAPIDS AND ULS MUINL�, IU'AA previous to the examination. Keating asked why he didn't report it to the Commission so there wouldn't be an unfair advantage. The firefighter did not name the individual but did indicate it was someone still in the department. 9. Regarding the statement that there were few officers who a firefighter would trust, Keating felt that this was an unfair statement and he does have confidence in his officers. 10. In regard to the statements of a retired Battalion chief, Bob explained the evaluation procedure whereby there are three evaluations and he makes a composite which goes to the personnel file. He stated he may have made a mistake in not evaluating each time because when the increases are automatic. He does still have all the evaluations in the files, even though they are not in the personnel department files. Nusser inquired if they wanted the chiefs evaluation in the personnel file and there was no disagreement among those present to this action. Keating had nothing further to state and hoped that the Commission would be able to make some decisions as a result of the discussions. At this point, some of the firefighters left the meeting and the next item of business was a letter that Nusser had received from Barb Woodard, Chairperson of the Human Rights Commission. He inquired if Woodard wrote the letter and Zukrowski responded that she had drafted it. Nusser read the letter and asked if the Commission wished to respond or if they wished him to respond as chairperson. Anderson - Indicated that the regulations for the firefighter test had been posted. Zukrowski - Stated that they wanted something from the Commission regarding the entry level and what they are looking for during the oral examination. Nusser - Indicated to Zukrowski that she should sit in on the interview. Anderson - Spoke regarding a structured interview indicating that when 22 are done in one day, that they like to vary it a little. They have, from time to time, talked about the attributes needed for the specific job which they are interviewing for and she spoke of experience and the personnel files, if it were a promotional exam. Zukrowski - Indicated that she had written the Iowa Civil Rights Commission for the guidelines for the Cedar Rapids situation. She had gotten them and they were very general and broad. She said the Iowa City Commission was interested in avoiding the same situation here. Nusser - Pointed out that the law indicates that someone from the Human Rights Commission could participate with the Civil Service Commission on an exofficio basis. Zukrowski - Indicated they were not notified and that the meetings were irregular. MICRornMm By JORM MICR LAB if Ui,P P:U.:L. ,:!5 ;1 ;9!'t: MICROFILMED BY JORM 141CROLAB -7- CEDAR RAPIDS AND ULS MOINES, IOWA Nusser - Responded by saying that they were going to be notified in plenty of time so they could come, and he would like notes of meeting as feedback. He indicated the meetings will continue on an irregular basis because of the time demand. Zukrowskthat the notes are feedbackihaslgone to Candy fin rough Candy Morgan, DirectorofHumanRelations. the There was some discussion regarding necessary attributes versus preferred attributes and Nusser asked how you distinguished, without being discrim- inatory. Higdon - Indicated that she had been participating in recent interviews and Civil Service Commission meetings as a secretary and that Candy Morgan knew of this and to her knowledge, only the last few meetings had fication. Also stated that in the there been any problem with noti recent police officer interviews there was the best structure since she had started participating in the interview process. Nusser - Indicated he would respond to the letter from the Commission. Crow - Indicated that he would use his own time to sit in on the firefighter entry level entrance interviews, if it would help him understand what the process was. Keating - Indicated that other firefighters could participate if he could spare them, or if they wished to use vacation time for this purpose. The meeting adjourned at 11.55 A.M. Prepared by June Higdon 141CROi ILMLO RY `I DORM MICR¢LA6 CE AR WI; ail: JCS !IO! .`, MICROFILMED BY JORM MICROLAB HOUSING CCDPIISSION MINUTE - JUNE 7, 1978 CITY MANAGER'S CONFERENCE ROOM CEDAR RAPIDS AND UES MUINES, IOWA MEMBERS PRESENT: Smithey, Pollock, Owens, Ivie 'iS r. w• � c a STAFF PRESENT : Seydel, Kimball 1. Smithey called the meeting to order. Do to resignation of Chairman Steve Ianbardi; Vice Chairman Jerry Smithey will handle the chair until a full membership is appointed. 2. Owens moved that the minutes of May 3, 1978 be approved. Motion seconded by Ivie. Minutes approved 4/0. 3. Coordinators Report - 12 applications for Section 8 Housing Assistance sukmitted for approval. Seydel reported, 304 units of Section 8 and 4 units of Section 23. The Fair Market Rent for the 25 units of Recently Completed Structures are $275. for a 2 bedroom and $303. for a 3 bedroom. The Application for Public Housing is still in processing in the Des Moines H1JD office. It is expected that a decision will be reached by the end of June. The Midstates/old Capitol Project on the corner of Court and Dubuque is expected to begin construction in Septenber. The Housing Assistance Plan has received approval from HUD. 4. Sue Sheets sent a mom to Commissioners regarding Elderly Housing Marketability Study. The rate of return was 60%an excellent response. po e. Out of 1376 received 895 answered yes or possibly I would move into elderly housing". 5. Housing Information Booklet - Approximately 20 responses were received. Further follow up will be made to those not responding or those whose answers were vague. 6. Ivie moved that the meeting adjourn. Motion seconded by Owens. Meeting adjourned. Approved by Jerry Smithey, Vice Chairman NEXT MEETING: July 5, 1978 3:30 P.M. Engineering conference Ron S ..a`.. 111CRof IL11Em BY ' JORM MICR#LAB eLan1: 11nr;n... at.s >1n;•IES r 1.11CROFILMED BY JORM MICROLAB MI NUTHS COMMITTU ON COMMUNITY NEEDS .lime 7, 1978 -- 12:00 NOON RECREATION CENTER -- MEETING ROOM A CEDAR RAPIDS AND UES MUINLJ, IOWA MEMBERS PRESENT: Amidon, Baschnagel, Braverman, Carter, Clark, Morton, Patrick, Pecina, Swisher MEMBERS ABSENT: Cilek, Hall, Lombardi, McCormick, Purington STAFF PRESENT: Vann, Milkman, Claves, Sheets SUMMARY OF MEETING DISCUSSION: I. The meeting was called to order by Horace Amidon, Vice Chairperson. 2. Morton moved, and Carter seconded, that the minutes of the May 3, 1978, meeting he approved. Motion carried unanimously. 3. .Julie Vann, CDBG Program Coordinator, made a brief report on the May 16-17 HUD site visit. Four officials from the Omaha Area Office visited Iowa City to monitor progress on the various CDBG funded projects. A major area for this monitoring is wage standards. In general, the HUD officials felt the progress on each of the programs was quite good. Each project director summarized their project in terms of what they are doing now and what they plan to accomplish during the program year. Vann also stated that she had heard informally that Iowa City's 4th year grant will be approved. Formal approval should be forthcoming. 4. Julie Vann also updated progress on the Senior Center. She stated that the architect is now under contract and is beginning to develop floor plans for the building. The various programs and activities to be carried out are being defined. The construction will start sometime this fall with the target date for opening set for the fall of 1979. S. Paul Glaves, Redevelopment Program Coordinator, explained plans for the downtown shopping mall and other downtown improvements. Old Capitol Associates is working; on an accelerated schedule for the shopping mall. The construction should begin sometime during October. Their preliminary design plans will be presented to the Design Review Committee on June 14. The shopping center will be two stories with Younkers as a major occupant. The area along Clinton Street will be a "typical" enclosed shopping center. The parking ramp will be located at the southern end of the two blocks between Capitol and Clinton immediately north of Burlington. Council has taken action previously regarding the traffic on Capitol and Washington Capitol will not be used as a through street but will be used for parking ramp access and access to loading docks for the mall stores. Washington Street should be used for pedestrian circulation and transit. Conceptually, the block between Clinton and Capitol will be designed as a centralized transit area. There are plans for a lobby/waiting area on the north side of the mall on Washington. I41CROFILMED BY .i JORM MICR+LAB QOM' Pt,: 19ICROFILAEU BY JORM MICROLAB Coalmittec on Community Needs June 7, 1978 Page 2 CEDAR RAPIDS AND UES MOINES, IOWA The parking ramp will accommodate approximately 900 cars and will have access at two points (Clinton Street and Capitol Street). A discussion of the traffic problems involved with the parking ramp followed. Mr. Glaves also discussed the traffic circulation along Burlington in relation to the rest of the downtown area. 6. Sue Sheets, Redevelopment Specialist, updated progress on the Neighborhood Site Improvement program. Neighborhood meetings have been held in the Longfellow School area with meetings planned in other areas within the CDBG planning area. The five projects selected by the Longfellow residents and approved by Council are now in progress (see attachments). The neighborhood participation segment (the mini-park/playground) is nearing completion. The only disappointment in the park seems to be its size (some have expressed that they wished it could have been larger). The next neighborhood meeting (for the Northside neighborhood) will be held at St. Wenceslaus Church at 7:30 p.m. on June 14. i 7. Marianne Milkman, Assistant Planner, presented a brief update on the Ralston Creek project. The Environmental Review Record (ERR) for the south branch has been completed and the one for the north branch should be completed in about a week. The interim projects are progressing. The consensus of the Committee was to invite Mr. Plastino to the July meeting to discuss the Ralston Creek project further. B. There being no further business, the meeting was adjourned. Sandra S. Wilkinson td ICROFILI4ED BY JORM MICR6LAB LUAI: i%1V 1J' aCI 9017[1. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MUINLS, IOWA LONGFELLOW MR MINI- PARK ?L-wTiv(-5: FUNDED eY We4413oiZ400D JrnFb)Ema)T- PROJEcT 2 Liuceu I-PE.E5 2 MA,&NouA -(eee5 3 AMUP, MPPLE 'rREE5 28 �OIA135 � DU5l4E5 k -"E 6 4 51+2U155 tutu, 3E DOOPFrED V LOLL+ FaLw) 5C,RWL G4-1 DREM , R?oJFG-r GT ECJ I AND IY,51 DEOr5 MICROFILMED BY DORM MICRmLAB i.LJlJ; F.;.'i;C, 10 I'd a F41(OFILMED BY JORM MICROLAB ZT CEDAR RAPIDS AND ULS MOINL�), IOWA e. CITE OF IOWA CITY CIVIC CENTER 410 E. WASHINGTON ST IOWA CITY, IOWA 52240 - (319) 354.180D May 18, 1978 Dear Residents: You may recall that the City held several meetings in the Longfellow School area last summer to select projects you felt would upgrade and.enntshave cur neighborhood by the Development environment. The improvement projects chosen byapproved meet City Council and funding has been authorized through the City's Community P The lack of available contractors and bad weather have nth wcon- Block Grant Program. y in implementing this expect tributed to the delathe improvements, oowever, considerable projects pr gress on all ofthe edb Lelowlincluding banhapproximatod Site e scs heduleforEach of the implementation. Bus Stop Benches wilnd Street and Sheridan Avenue. TeRl be placed, as requested, at the coprnery p°arktbenches ewill be Street, and at Oaklaora in place until the new permanent benches arrive later this summer. Tree Planting. The City Forester . now arranging the purchase and planting of under- requestedbof appro— z matLY 150 trees. In some places trees cannot re plantedebecause who ae ground wires or lack of adequate growingspace, a tree will receive one by November. Alley Repair. Grading anJunegraThe1Departmentalleys Publicspecified Works willrepair repairbsevenresidents will be co luted during alleys within the neighborhood. Sidewalk Reoair. At the request of residents, City Engineers have just completed a ich may have survey y�ewalk conditions in order to include repairs on sidewalks wh deteriorated over the winter. The Department of Public Works will prioritize the repairs to be made and work is scheduled to begin in June. Mini-park/play rg ound. Development of the mini -park and playground at Longfellow School will be done in several stages betweenthewd endofaweatherll. if May, and plantings begink paths for the mini -park will be laid down by other on June 3 (see attached plan for mini -park). YOWithdPTAlmembersneBoybscouts, rCity ents are invited and encouraged to participate alongwith to work or by donating money representatives and the school children by for flowers. There will be a work sign-up sheet at the Longfellow School or you may call Jim Blank, Principal, at 338-9208 to volunteer to: (1) Help plant trees and bushes on June 3 and June 10, or (2) Help assemble paniums and petunias to be layground equipment when it arrives later this summer. Those who wish to donate money for ger planted on June 3 may contact Carole McCrone after 6:00 p.m. at 338-5054. The City Department of Parks and Recreation landrtohedLonggfellow PTA Board ey have contributed t Many much time and effort toward the mini-park/pay8 P of you will join them in developing the park area. For further information on the Neighborhood Site Improvements projects, call 354-1800, ext. 324. Sincerely, / /fit✓( , J/�� Susan K. Sheets Redevelopment Specialist SKS/ssw Enclosure :41CROFILId1D BY JORM MICR6LAB MICROFILMED BY JORM MICROLAB MINUTES IOWA CITY BOARD OF APPEALS JUNE 8, 1978 Engineering Conference Room CEDAR RAPIDS AND ULS PIOINES, IUWA MEMBERS PRESENT: Buchan, Franklin, Kohl, Miller MEMBERS ABSENT: Frantz STAFF PRESENT: Siders SUMMARY OF DISCUSSION AND ACTION TAKEN: Chairman Kohl called the meeting to order and a roll call of the members was taken. It was moved by Puller and seconded by Buchan that the minutes for the June 1, 1978 meeting be approved as read. The motion passed unanimously. Chairman Kohl opened the floor for discussion to consider amending the by-laws for the Board of Appeals. Staff member Siders suggested that the by-laws be amended by having the words "or the Housing Inspector" stricken wherever they appear in the by-laws because of the fact that the Housing Inspector would no longer be participating in the Board of Appeals because of the newly formed Housing Board of Appeals. It was moved by Buchan, seconded by Miller to have the words "or the Housing Inspector" taken out of line 2 in number 1, line 3 in number 8, lines 1 and 3 in number 10. The motion carried unanimously. Chairman Kohl opened the floor for discussion on the proposed Chapter 11 amend- ment to the Uniform Building Code and any further comments any Board members may have thought of for the other amendments since the previous meeting. Chairman Kohl asked that the members speak individually and offer the comments on a one to one basis. Board member Miller commented to the fact that Chapter 11 did not specifically address smoke control and attic control but felt that since this ordinance was drafted by the International Conference of Building Officials and was approved by our Department and the Fire Department, that his concerns would be minor. Board member Buchan responded by saying that all the proposed amendments except those previously stated at an earlier meeting concerning Chapters 1305 and 1405 concerning the 0% window requirement met with his approval. Board member Franklin responded by saying that since he just came aboard and this was his first meeting and did not have a great deal of time to review the amend- ments, he would hesitate to comment at this time. Chairman Kohl commented that he was not familiar with the Building Code well enough to determine if there were provisions for backfilling materials free of decaying type debris. In his opinion if we werepursuing amendments to the Uniform Code and the Code did not have provisions, now would be an opportune time to insert //S7 MICROFILM BY JORM MICR+LAB �nR 1'11 D,, • :,..s �anrms. r41CROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, IOWA Minutes, Iowa City B d of Appeals, June 8, 1978, pay L some language to address clean backfill materials. Staff member Siders responded by saying Chapter 29 of the Uniform Building Code does specify certain backfill materials and does address decaying materials and does not allow it. Chairman Kohl asked what provisions were made for exhausting air. He commented to the fact that the Building Code addresses fresh air having to be brought into the house but without allowing the stagnant air to be exhausted properly it would be a very difficult task to bring in fresh air. Staff member Siders responded by saying there were some provisions in the Uniform Mechanical Code to address this situation and also responded by saying air fenestration from doors and windows are taken into consideration in exhausting stagnant air and also in bringing in fresh air. Staff member Siders also commented that he would check in the Uniform Mechanical Code and report what he found at the next Board meeting. Chairman Kohl further commented by saying Chapter 11 seemed to be an extremely well written section of ordinance and saw only one possible flaw. The concern generated by Chairman Kohl was in whether or not an emergency call system had to be provided in elevator systems. Staff member Siders responded by saying in Section 5104 of the Uniform Building Code a calling system would have to be provided. There being no further discussion on the proposed amendments nor any other business Chairman Kohl entertained a motion to adjourn the meeting. It was moved by Miller, seconded by Buchan that the meeting be adjourned. Approved by Lloyd E. Kohl, Chairman A/ _It Prepared by Glenn R. Siders, Secretary 141CROFILMEO BY JORM MICR+LAB CLdAl1 I1�J'i'J[• JCS "01!1[5 MICROFILMED BY JORM MICROLAB MINUTES LIBRARY BOARD OF TRUSTEES RGGULAR MEETING May 25, 1978 4:15 p.m. AUDITORIUM MEMBERS PRESENT: MEMBERS ABSENT: STAFF PRESENT: CEDAR RAPIDS AND ULS MOINLS, IOWA Farber, Hyman, Kirkman, Moore, Newsome, Ostedgaard, Richerson Bartley, Bezanson Eggers, Carter, Westgate Summary of Discussion and Action Taken President Kirkman convened the meeting at 4:25 p.m. The minutes of the regular meeting of April 27, and the special meetings of May 1, May 11, and May 22 were approved. Moore/ Newsome. May disbursements were approved. Newsome/Moore. Director's report attached. President Kirkman thanked the Board for their hard work and loyal support during the recent weeks. He set Monday, June 12, 8:00 p.m. as the June building planning meeting. Jerry Newsome presented the report of the nominating committee: Randy Bezanson, President; Roz Moore, Vice -President; and Jerry Newsome, Secretary. The committee also recommended the adoption of a new policy which would give the responsibility of taking the minutes for Board meetings to the library secretary. After considerable discussion, Newsome moved adoption of the corollary recommendation., seconded by Richerson. It was adopted 5-2 with Hyman and Ostedgaard dissenting. By general consent the Board reaffirmed their by-laws and will continue to hold election of Board officers in June. The proposed policy for library -sponsored and co-sponsored programs was reviewed. The statement was adopted as submitted except for substituting the word "policy" for "goals" in the title. Richerson/ Newsome. Unanimous. It was moved by Moore, seconded by Richerson, that the petitions signed by over 130 people supporting the designated site for the new library be accepted, with thanks, and forwarded to the refer- endum committee. Moore/Richerson. Unanimous. ij" MICROFILMED BY JORM MICR46LA13 141CROFIL14ED BY ' I 1 JORM MICR¢LAB CEOAC RW;5,, • 'JL4 ?1(W11' IAICROFlUIED BY JORM NICROLAB DIRECTOR'S REPORT May 25, 1976 CEDAR RAMS AND DES FIUINLS, IU'eiA Financial All indications point to a final library expenditure figure for FY 1978 very close to.budget. There have been almost no costly emergencies this year. A final budget status report will be given at the June meeting. Personnel Susan McGuire replaced Jan Abbott as library secretary May 8. Don Crocker will start as chief library maintenance person on June 2. Seven of eight work/study position's must be filled in June. We lose the two full-time CETA positions in the circula- tion department Sept. 30. Building Program' The letter to members of the Chamber Board concerning the Board's site selection decisions was mailed today, May 25. It will be released to the Press on Friday, May 26. The slide show, "Growing Pains" has been revised and is ready for use. It was shown at the Chamber of Commerce Board of Directors meeting.on May 16. Building & Equipment One of the old Frigidaire air conditioners serving the 3rd floor and the two reading rooms has been extensively overhauled. We were fortunate to find second hand parts for this long defunct water- cooled model. It is doubtful that either of the two window units that serve the basement work 'areas can be made to work another season. We are trying to put off decisionsabout long-term up- grading of the building's heating/cooling system until after the fall referendum. _ FRIENDS The new board of FRIENDS of ICPL'met for the first time on May 29.' After a review of their goals, they set four top objectives for the coming year: continue the book sale; begin planning for a volunteer program; develop'an adequate publicity program about the organization and its activities; and develop support activities for the library referendum. They will also work to increase membership and will take an interest inventory of all members. I was asked to submit ideas for the volunteer program and a priority of library needs for expenditure of FRIENDS funds for the next meeting. I4ICRBFIL14ED By JORM MICR6LAB C1 DAP i:,,: ;,,; . ,(s um •as t1;LROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, IOWA Iowa City Airport Commission June 9, 1978 Airport Conference Room Present: Garry Bleckwenn, Caroline Embree, Claude Peterson, Dick Phipps, Jan Redick Also present: Elliott Full (KXIC) The special meeting of the Airport Commission to consider the Planning Grant Agreement for the Airport Master Plan was called to order at 12:25 p.m. by Chairman Bleckwenn. Bleckwenn read a letter from the FAA detailing financial aspects of grants and procedures to be followed in signing the Planning Grant Agreement and passing the necessary resolution. Peterson agreed to take the document to the City Attorney John Hayek after the meeting for his signature. Bleckwenn read the proposed Resolution. Peterson moved to adopt the resolution. Phipps seconded the motion. Ayes: Peterson, Phipps, Bleckwenn. Nay: Embree. Abstain: Redick. There was discussion of grass mowing costs. There was discussion of floor replacement in ladies' room. Discussion returned to the issue of the vote on the Resolution. Redick said she abstained because of Kimball's possible bias in favor of expansion. Peterson said that interest in future contracts is normal for engineering consulting firms. Embree explained that she voted nay because the Commission is acting as the sole sponsor. Peterson moved to adjourn. Phipps seconded the motion. The motion carried. The meeting adjourned at 12:35 p.m. Respectfully submitted, Shelley Lowenberg—DeBoer 141CROFILMED BY ' JORM MICR6LAB CLDAII WPM!, JCS :d011iL5 MILROFILMEU BY JORM MICROLAB MINUTES IOWA CITY BOARD OF ADJUSTMENT JUNE 8, 1978 --- 4:30 P.M. CIVIC CENTER COUNCIL CHAMBERS CEDAR RAPIDS AND UES NUltlCb, IOWA MEMBERS PRESENT: Baldus, Fowles, Hughes MEMBERS ABSENT: Conlin, Harris STAFF PRESENT: Siders, Ryan, Schmeiser, Shannon FORMAL ACTION TAKEN 1. Approval of the wording of a motion to grant a variance to permit.the construction of a single family residence on Lot 9 of Triangle Place Addition with a rear or east yard a minimum of 10 feet; a set back from the southeast corner for a radius of 25 feet; with the requirement that a residence on Lot 9 not extend north of the residence on Lot 8; with the added stipulation that Triangle Place be kept open at all times during construction. 2. To grant a variance to permit the construction of a 24 square foot on -premises identification facia, free-standing or monument sign on property located at 1425 North Dodge Street. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: i Fowles called the meeting to order and Schmeiser called the roll. Conlin and Harris were absent. The first item of business was approval of the minutes for the meeting of May 11, 1978. The minutes were approved with the addition of the following statement to "Formal Action Taken": "That Triangle Place be kept open at all times during construction." V-7804. Review of an application submitted by Mr. John J. Deninger for a variance in Section 3.10.3A.48 of the Zoning Ordinance to establish Triangle Place and the south 25 feet of Lot 10, Triangle Place Addition, located southof MelrosAvenue enueatefaned: northeast of the CRI and P Railroad, as an officially app place; 4/20/78; deferred: 5/11/78. Dr. Vernon Scandrett, a concerned citizen, wanted to know whether the essential reason for requiring a variance in this case was to permit a backyard of only 10, depth. Siders stated that this was the case because the Zoning Regulations require 30' in this classification. Dr. Scandrett asked if they would have another opportunity to protest before the issuance of the building permit. Ryan stated that they would have a right to a building permit if they met the requirements of the variance. She also explained their right to appeal the decision of the Board. //60 7. t AICROFILMED BY ' JORM MICR+LA9 r41001 ILMED BY JORM MICROLAB Iowa City Board of Adjustment June 8, 1978 Page 2 CEDAR RAPIDS AND ULS MUINLS, IUVIA Baldus moved,and Hughes seconded, the motion to adopt the wording as stated above. The vote was: Baldus-yes, Fowles -yes, Hughes -yes. V-7805. Public hearing on an application submitted by Mr. William Short on behalf of Little Wheels for a variance in Section 8.10.35.5B.1 to construct a 24 square foot on -premises identification facia, free-standing or monument sign on property located at 1425 North Dodge Street; date filed: 5/16/78. Schmeiser summarized the request for variance. Mr. William Short, owner of Little Wheels Turf and Equipment, Inc., has requested a variance to permit the construction of an on -premises sign of larger dimension than permitted by the Zoning Ordinance. Little Wheels, an industrial firm located in an RIA Residential Zone, would be re- quired to use a sign no larger than 1' by 1' unless the variance were granted. He requests a 24 square foot on -premises identification facia, free-standing or monument sign as permitted for public buildings, private schools, churches, golf courses and country clubs. The primary purpose of the variance is to allow Mr. Short to find a buyer. Already, at least one possible buyer has been discouraged because of the restriction on sign size. Fowles asked if anyone present wished to speak to this item. Mr. William Short, owner of Little Wheels, explained that people driving by his premises cannot see the small 2' by 4' nonconforming sign which identifies the property which is for sale. He is moving to a location which will allow his business to expand, but the Zoning Ordinance discourages buyers interested in that location. The variance would allow for a larger sign and assist him in the sale of this property. Without the variance, the new buyer must remove the sign immediately and conform to the Zoning Ordinance. Mr. Fred Fluegel of Barn Realty corroborated Mr. Short's statement. He stated that Mr. Short runs a well -organized business selling golf equipment and mowing equipment, that he improved a run-down structure and has kept its appearance attractive at considerable cost to himself. Fluegel urged the Board to grant the variance in support of such positive contributions to the community as made by Mr. Short. According to Fluegel, Mr. Short has already lost one sale and possibly others because of the sign problem. Baldus moved, and Hughes seconded,the motion to approve the variance. The vote was: Baldus-yes, Fowles -yes, Hughes -yes. The variance was approved. Mr. Fluegel expressed formal appreciation for the highly competent work of Don Schmeiser, Senior Planner with Community Development. The date of the next meeting was set for Thursday, July 13, 1978, at 4:30. I41CR0FILId10 RY JORM MICR¢LAB 141CROFILMED BY JORM MICROLAB MINUTES DESIGN REVIEW COMMITTEE JUNE 14, 1978 -- 4:00 P.M. RECREATION CENTER -- MEETING ROOM B CEDAR RAPIDS AND UES MUINLS, IUYJA COMMITTEE MEMBERS PRESENT: Wockenfuss, Lilly, Sciberling, Haupert, Gutheinz COMMITTEE MEMBERS ABSENT: Alexander, Summerwill, Wegman, Sinek, Lafore CITY STAFF PRESENT: Glaves, Wilkinson OTHERS PRESENT: Freda Hieronymus and Jack Klaus (Old Capitol Associates), Chuck Engberg (architect for Old Capitol Associates), Dick Gibson and Jim Lindberg (University of Iowa) SUMMARY OF MEETING DISCUSSION: 1. Chairperson Lilly called the meeting to order. 2. Jack Klaus, Project Director for Old Capitol Associates, explained some of the problems that have to be dealt with in the planning process for the shopping mall. These included: (1) the constituencies involved (the University, City, State, major tenants, downtown merchants, lenders, investors, insurance companies, and the community at large); (2) time schedules (groundbreaking scheduled for the fall of 1978); (3) lease negotiations; and (4) designs that are compatible with the surroundings. Chuck Engberg, architect for Old Capitol Associates, presented preliminary plans and elevations for the shopping mall. He stressed that these were drawings that show "intent." The mall will feature 3 major pedestrian entrances with a cross -through that will be in keeping with the theme of City Plaza. The exterior surface materials will be something that has inherent interest and variety and that is compatible with the University buildings. The mechanical equipment will be placed on the roof and shielded from view by a 51-61 parapet. Loading dock areas are placed "within" the structures to alleviate truck congestion on the streets. The parking ramp to be located on the southern end of the two blocks will accommodate approximately 900 cars and will have access at two points (Clinton Street and Capitol Street). Capitol Street will not be used as a through street but will be used for parking ramp access and access to loading docks for the mall stores. Glaves reminded the committee that now was the time for them to offer any guide- lines or suggestions they might have for this project. None were offered. Lilly stated, however, that the Committee would be very much concerned with how the structure related to the environment and the materials used. 3. Action on the minutes for the May 10, 1978, meeting was deferred until the next meeting (Haupert and Wockenfuss having left at 5:00 p.m.). 4. Glaves stated that Old Capitol Associates would be presenting preliminary plans for their housing project at the next meeting. Also scheduled for the next meeting are the lighting plans for the Pentacrest Garden Apartments. //6/ 14100FILMCD BY 1 JORM MICROLAB fAJAI: H;•.I •i. :10I':LE 141CROFILMED BY JORM MICROLAB Design Review Committee June 14, 1978 Page 2 • CEDAR RAPIDS AND DES MOINES, IUWA 5. Glaves briefly explained the proposed Downtown Commission to advise the City Council regarding decisions involving the downtown. This Commission would consist of 9 members (5 to be appointed by Council and 1 each from the Parks and Recreation Commission, the Housing Commission, Planning and Zoning Commission, and the Design Review Committee). 6. Seiberling asked if anything could be done to make shopping more convenient while construction is going on in the downtown. Glaves stated that crushed stone would be used for street crossings and where absolutely necessary wooden crossings would be constructed. Seiberling and Lilly also asked about the possibility of a progress chart to inform the public of the various stages of construction. Glaves stated that Old Capitol Associates has provided a colored plan for City Plaza in the lobby of Plaza Centre.One. He also stated that more public relations work is being planned. 7. The meeting was adjourned. Sandra S. it inson MiCROFIL1110 BY ' JORM MICRbLAB CEO Rfif9U', AS '101A:S MICROFILMED BY JORM MICROLAB A CEDAR RAPIDS AND uES I•IJI:+LI , CITY OF IOWA CITY CIVIC CENTER 410 E. WASHINGTON ST. IOWA CITY IOWA 52240 (319) 354.18C0 NOTICE THE CITY COUNCIL OF IOWA CITY IS CONSIDERING APPOINTMENTS TO THE FOLLOWING COMMITTEE: COMMITTEE ON COMMUNITY NEEDS Three vacancies - Two-year terms July 1, 1978 - July 1, 1980 It is the duty of members of the Committee an Com- munity Needs to coordinate communication channels between groups and citizens of Iowa City and the City Council and staff and then to responsibly respond to program proposals as solutions designed to meet the community's needs. Iowa City appointed members of boards and commis- sions must be qualified voters of the City of Iowa City. These appointments will be made at the June 20, 1978, meeting of the City Council at 7:30 P.M. in the Council Chambers. The actual term will begin July 1, 1978. This will allow a brief period dur- ing which the appointees can become familiar with the duties of the Committee before assuming full responsibility. Persons interested in being consid- ered for these positions should contact the City Clerk, Civic Center, 410 East Washington. Applica- tion forms are available from the Clerk's office upon request. 'REwt4MtA445 1. , 12. Ayf � - 830 JS. _Dodtjfi- e- o"J" 515 oaacl d. /200 1410or ILMCO BY - JORM MICR+LAB EFOAP RAPIM • nCS MOMB I-AIUROFILMEO BY JORM i4:CROLAB CITU CIVIC CENTER • CEUAk RAPIDS AND uLS U!;IL , .Jell' OF IOWA CITY 410 E. WASHINGTON ST. IOWA CITY IOWA 52240 (319) 354.1800 NOTICE THE CITY COUNCIL OF IOWA CITY IS CONSIDERING APPOINTMENTS TO THE FOLLOWING BOARD: UNITED ACTION FOR YOUTH BOARD Two vacancies -One-year terms July 1, 1978 - 1979 June United Action for Youth is an agency which plans and conducts an Outreach Program to locate youth who are alienated from the traditional approaches to youth services and help them identify their in- dividual needs and facilitate meeting the same in the best interest for the individual and the com- munity. Iowa City appointed members of Boards and Commis- sions must be qualified voters of the City of Iowa City. The selection and appointments to this Board will be made at the June 20, 1978, meeting of the City Council at 7:30 P.M. in the Council Chambers. The actual term will begin July 1, 1978. This will allow a brief period during which the appointees can become familiar with the duties of the Board before assuming full responsibility. Persons in- terested in being considered for these positions should contact the City Clerk, Civic Center, 410 East Washington. Application forms are available from the Clerk's office upon request. j}J." +Apui*-A > 04Au . 8"ia"R-5J 113 W ue&E, 1JRVECHL ' . 1801 'GaGruvm Cour i• ` C1' 141CROC1 L14CD BY JORM MICR+LAB CMAR RAPIDS • nC5 MDIACS /Zoo i MICROFILMED BY JORM MICROLAB CEOAk RAPIUS AND UES idUDLj, iUw, CITY OF IOWA CITY • CIVIC CENTER 410 E. WASHINGTON ST. IOWA CITY IOWA 52240 ' (319) 354.18Cm PRESS RELEASE Housing Commission May 24, 1978 The City is seeking volunteers to serve on the Housing Commission, Housing Director Michael Kucharzak announced today. Two appointments, each for three-year terms, will be made at the June 27 Council meeting. Commission members investigate and review the housing needs and determine how to meet them within the Iowa City area. The Housing Commis- sion makes recommendations to the City Council relating to the improvement of neighborhood areas and for providing dwelling places for elderly persons or persons of low or medium income. Commission members also serve on the Housing Board of Appeals. The Housing Board of Appeals reviews and holds appeal hearings on matters concerning the housing maintenance and occupancy code. Applications will be taken through June 23. Interested persons may apply at the City Clerk's office located in the Civic Center, 410 East Washington. In FROM: Administrative Offices 1110 11 Q;�,vLE 3�Iauo, 909 ma�k&uaood daNts) Q2n��.v,}��hQiM 1316 'PR0.inte &A Cl�� .,w....�---FILMED BY 1 "I JORM MICR+LAB UPAR PAPIPS OF.S Mn PITS I20a